Vacation Trip Planning for a Large Group

Vacation Trip Planning for a Large Group Planning for your club’s or organization’s vacation trip is as tedious as cleaning a dirty house. You’ll need to be as thorough as possible to ensure that your group will have a memorable vacation trip as possible.

And to help you plan that perfect trip, below are some tips that will certainly contribute to making your trip as smooth and enjoyable as it should be.

Discuss Personal Budgets One thing that will not work is planning a trip to Italy when the majority of the group only has Disney World money. Determining what everyone can afford will help in choosing all the right venues for the group. The hotel stay, the travel costs, each person's share of the cost of group activities, and the cost of food can all add up pretty quickly. Make sure each person will be able to pay his or her share of the bill.

Search for the Best Rates It is important that you check out all possible vacation rentals within your price-range and comfort level for the best rates. Most vacation home rentals have a website that allows you to get quotes on homes for groups. If you are trying to book holiday homes that does not provide this feature or if the number of people in your group is greater than the selectable number, call the property owner directly. Make sure the homeowner understands that you are making a group reservation. The homeowner should be able to explicitly state what the discount will be for the number of confirmed people. If not, consider someplace different.

Why Vacation Rentals?! Vacation rentals are big enough to accommodate large number of people and a great place to do some bonding moments with fellow members since you are all in the same roof.

Use a Travel Agent Once you have pinpointed the travel destination and date, you can contact a travel agent. The benefit of using a travel agent is that they possess strong working relationships with travel suppliers and have access to computer reservation technology that provides the most up-to-date information on how to get you the best value. Think of the agent as your guide. You will save tons of time and money if you allow an agent to help you with the planning process.

Consider All Ages and Interests when Planning Group Activities Not everyone is physically adept to go jet-skiing. Be sure to consider the age, fitness level, and interests of all people in the group when planning group activities. The last thing you want is for some people to feel excluded because outings were chosen without regard to what they could or could not do. You can schedule one physical activity, like jet-skiing, cycling, or hiking, and a more sedentary activity, like a bus tour. Some other activities that are great for groups include golfing, kayaking, or going to an amusement park.

Call Ahead for Group Dinners Many restaurants do not have the space or staffing for large groups, so call any restaurants the group may be interested in ahead of time. Talk to someone about your seating, pricing, and menu requirements. If they can accommodate your group, make a reservation. Restaurants appreciate when you schedule group dinners well in advance. Otherwise, you may find it difficult to find a place to eat together while on vacation.

Allow Time for Non-Group Activities Finally, while group vacations are a great opportunity for forging closer relationships with your peers, don't smother your travel companions by hi-jacking their vacation time. Allow time for each person to venture out and experience the vacation on their own. If they have come with family or a friend, they will want to spend some time alone with them. There will be plenty of time to squeeze in the group outings.