Minutes of the Board of Directors September - 2006 - August, 2008
NEW LONDON THEATRE BOARD OF DIRECTORS’ MEETING SATURDAY, AUGUST 9, 2008 MINUTES BOARD MEMBERS PRESENT: VISITORS PRESENT: KATHI MARDIS TASHA JONES KIRK BUIS PATTIE WOOTEN LESLIE RAAB DAWN BERLO SHARYN BERG BETH ELAM LANE BLAHA JONATHAN CATES THE MEETING WAS CALLED TO ORDER AT 10:10 AT THE SNELLVILLE MAIN STREET CAFÉ. THE TREASURER’S REPORT WAS GIVEN BY LANE BLAHA, WHO WILL HAVE POWER OF SIGNATURE AT SUN TRUST BANK. THE NLT CASH RECEIPTS FORM WAS DISCUSSED. THE HOUSE MANAGER IN CHARGE OF MAKING DEPOSITS WILL HAVE THE FORM TO FILL OUT. THERE IS A FORM FOR CASH RECEIPTS. THE SUN TRUST TRANSACTION ACTIVITY SHEET IS ATTACHED. OLD BUSINESS: IT WAS MOVED AND SECONDED THAT THE DIRECTOR GOING OVER BUDGET WOULD FOREFEIT PAY IN THE AMOUNT OF THE OVERAGE. PASSED 7-0
NLT CAST, CREW AND RIDES SHOULD PARK AWAY FROM THE FRONT OF THE BUSINESSES BEFORE 6 PM, OR IF BUSINESSES STAY OPEN LATER. THIS SHOULD BE ANNOUNCED PRIOR TO EACH PRODUCTION. LESLIE IS UPDATING THE WEBSITE. THE GARAGE SALE HAS BEEN TABLED INDEFINITELY. COMCAST IS PROVIDING PHONE, CABLE, AND INTERNET SERVICE. KATHI HAS A PHONE IN THE FRONT LOBBY, AND THE NEW NUMBER IS -______________________. KATHI AND TONY HAD AN AMENABLE MEETING WITH THE LANDLORD TO DISCUSS THE ACQUISITION OF THE VACANT STORE NEXT THE THEATRE. HE WILL GET BACK TO US. THE PRODUCER / DIRECTOR CLASS WAS DISCUSSED. SHARYN REPORTS THE ACTIVITIES COMMITTEE MET TO DISCUSS THE CELTIC BENEFIT CONCERT AND SO YOU THINK YOU’VE GOT TALENT?, WHICH WENT WELL THE FIRST TIME. MORE PUBLICITY WILL ALWAYS HELP WITH FUTURE SHOWS. BEAUTY AND THE BRUNCH WENT VERY WELL, AND WAS WELL RECEIVED. FACEBOOK IS UP AND RUNNING FOR MANY NLT GROUPS, AND IS VERY POPULAR, AND A GOOD WAY TO PUBLICIZE, AND SHOULD BE ENCOURAGED. BETH REPORTED ON PROPS.THE PROP AREA WILL BE WORKED ON. PROPS CAN BE TAKEN TO SHARON MORROW AT ALL ABOUT PROPS IN TUCKER, OR HUNG FROM THE RAFTERS IN THE BACK ROOM. JESSE F. WILL HELP WITH SHELVES.
COSTUME DIRECTOR VACANCY- JOANNE HAS BEEN ASKED AND WOULD DO INDIVIDUAL SHOWS. FUNDRAISING WAS DISCUSSED. PATTIE DISCUSSED SOME IDEAS FOR FUNDRAISING. TASHA JONES AND PATTIE WILL HEAD UP COMMITTEE FOR FUNDRAISING. LESLIE IS IN CHARGE OF WEBSITE, AND PEOPLE SHOULD NOTIFY HER ABOUT NAMES OF PEOPLE ON LISTS OF COMMITTEES. TONY WEBB NOMINEE FOR BOARD TABLED. ATTACHED IS LIST OF NEW BOARD MEMBER DUTIES OF DIRECTORS. EXECUTIVE DIRECTOR REPORT KIRK DISCUSSED PAYING THE CREDIT CARD DEBT OFF. MONEY FROM SYTYGT? AND CELTIC BENEFIT CONCERT WILL HELP. $3000 WILL BE USED FROM OUR MONIES TO PAY DOWN CREDIT CARD DEBT. THE EXECUTIVE DIRECTOR’S REPORT IS ATTACHED. PRODUCER NEEDED FOR TEN LITTLE INDIANS. T-SHIRT PRICES WERE DISCUSSED, AND WE SHOULD MAKE SURE WE ARE GETTING THE BEST PRICES. BAD CHECK LIST SHOULD BE DEVELOPED AND ATTEMPTS TO COLLECT BE MADE. HOUSE MANGER, JONATHAN, COULD ASSIST. #13 ITEM DISCUSSED-ASSISTANT EXECUTIVE DIRECTOR. KIRK RECOMMENDS TEAGAN ELEY. KATHI SUGGESTS APPLICATIONS BE TAKEN, AND INFORMATION POSTED ON OUR WEBSITE TO ADVERTISE THIS OPENING FOR ASSOCIATE EXECUTIVE DIRECTOR AND ASSOCI-
ATE ARTISTIC DIRECTOR, WITH DEADLINE SEPTEMBER 27, AND APPLICATIONS DUE SEPTEMBER 1, 2008. IT IS DULY NOTED KATHI WILL BE OUT FROM SEPT. 2 TO SEPT. 22. MEETINGS AND INTERVIEWS SHOULD BE WEDNESDAY, SEPTEMBER 24, 7PM, WITH INTEREST LETTERS DUE LABOR DAY. NEW BUSINESS: DONATIONS ARE BEING ACCEPTED FOR AIR CONDITIONING BILL. THE A/C WILL BE KEPT UNDER SURVEILLANCE BY HOUSE. THE ONE ACT SHOWCASE WAS DISCUSSED. IT WAS MOVED BY JONATHAN CATES AND SECONDED TO BUY THE SCAFFOLDING FROM CHARLES _______________, FOR $600, AT $200 PER MONTH. THE HOBBIT WAS DISCUSSED. BRUNCHES AT SNELLVILLE DINER AND MATINEES WERE DISCUSSED. BETH IS TALKING TO THE EAGLE SCOUTS ABOUT PROJECTS. SOUNDPROOFING THE THEATRE IS ONE. DAWN DISCUSSED IDEAS FOR SEASON TICKETS. THE NEXT MEETING WILL BE 10AM, SATURDAY, SEPTEMBER 27 AT BORDERS. MEETING ADJOURNED AT 12 NOON.
Minutes of the New London Theatre Board of Directors – July 20, 2008 Held at 12 noon, Main Street Restaurant Present: Kirk Bus, Kathi Mardis, Leslie Raab, David Clack, Beth Elam, Lane Blaha, Kyle Simonis, Jonathan Cates Absent: Tonya Hensley Non Board Members present: Sharyn Berg, Michal Berg Prior to the meeting being called to order, Kyle Simonis made a statement that regretfully, he would have to leave the board in order to concentrate on his studies. He then withdrew from the meeting. For the record, we appreciate the excellent work and can-do attitude that Kyle brought the board, and will miss him; but wish him well. 1.0 The Meeting was called to order by the Chair. 2.0 Discussion: The Executive Director gave the treasurer’s report (the new treasurer just assuming her duties). NLT has $23.00 in the bank, with proceeds from the first weekend of “Beauty & the Beast” pending deposit. 3.0 Discussion: Executive Director’s report: [Kirk – somehow I ended up not getting my hard copy of your report – could you please email it to me?] 3.1 Summer camps are done – one more coming up – Deposit pending - we got about 3k from summer camps Kirk is going on his honeymoon – ask BOD members to stop by summer camp from Tues. – Fri.; help out, maybe to offer to get lunch 3.2 Sharyn Berg (house manager, Beauty and the Beast) will handle phone sales while he is gone – Tonya Hensley on email reservations. B&B will probably sell out –
Discussion – Sharyn needs to know the actual seat count – how many ‘loose” chairs are set up –– we think 116 (due to broken seats) ACTION: Sharyn Berg will ask for Medley Long III help to determine actual count. 3.3 Classes: Tonya not here – she will hold classes during the day based around d her work schedule TABLED 3.4 Discussion: Can we take a show to [did not get the name of the] church] – same place we did Cotton Patch Gospel – something we could do as the first Sunday show – perhaps at the top of the new year TABLED 3.5 Discussion & Action: Play expenses – Lane will maintain a spread sheet of budgets/actual expenses Have LWW on there. LWW: profit of over 6k – Suggest that if a play goes over budget – director doesn’t get paid – Kirk suggestion: put more responsibility on the director – T-shirts for one acts were twice the cost of other shows. Kathi: Laura (Patterson) and I discussed the double-sided shirt; Kathi believed that since Laura knew she was on the board, even though Laura was producer/director was that Kathi could ‘approve’ the expenditure/Kathi thought since Laura was producing that Laura was approving it; the upshot mix-up. They had what they thought was an esthetically correct design; but the situation failed to adequately address budget. Kirk; with spreadsheet new directors can see the past make informed choices. RESOLVED (without formal vote) if any show wants to spend more (two sides, more than two colors on t-shirts, the producer must collect the right amount of money from the actors to cover the extra expense.
ACTION: The BOD must vote on the policy of if when a Director goes over budget; they forfeit their pay... 3.6 Discussion: Royalties – $3100.00 for Beauty and the Beast, works out to about $170 per show. Cost of royalties maybe something to consider when choosing shows in our line-up. Pirates (of Penzance) shouldn’t have royalties – just buy scripts – it would be nice to feel comfortable financially and shows like that could do a lot to getting us there. 3.7 Discussion: Credit card – 4k – final grant money should be coming in – Kirk still has to send in last thing to get the last of the money – 10% of grant (Grassroots) 3.8 Insurance has been renewed – for next year – 3.9 June Converse [not sure that name is right] – She asked about renting the theatre in December if the date works out – ACTION: Kirk – follow up with June Converse 3.10 Discussion and Action: Kirk got an email from Tony – who was contacted by M&P (our landlords) – about parking – our casts and crews need avoid parking right in front of stores, especially during the business hours of said stores. ACTION: all members of the BOD will take steps necessary to ensure that casts, crews and others don’t park where they should not. 3.11 Austin Kulp (actor in Beauty and the Beast) had a seizure – 911 called – parents took to hospital – not too serious - could not sit up on his own. We need to remember we have nurse – Beth Elam – and if she is present inform her of illness or injury. Austin Kulp had 3 seizures in 3 days; his mother knew (David mentioned that we need to be careful on the stairs with injuries and the like. The other actors were helpful during Austin’s seizure.
RESOLVED (without formal vote) we need to make sure that people like that STEP OUT if they feel something like that coming on – We need to ensure that any minor (fewer than 21) actor/crew member with a chronic condition has a parent present when their child is present. 3.12 Discussion & Action: Kirk asked Kathi if she had an update on the thank you notes that Chris Clark said she would write for the One Acts. Kathi had spoken to Chris on 2 occasions; but still had not been able to provide her with the names as Laura Patterson (producer of the One Acts) had not yet been able to provide the One Act Feedback, etc. to Kathi. Kathi had spoken to Chris, who said she would still do the thank you notes. ACTION: Kathi is to resurvey the One Act Participants and contact Chris about doing the notes (again). 3.12 Discussion: Update on tickets - Tonya not here - update on ticket s – she did them – 3.13 [THIS IS ALL I COULD UNDERSTAND FROM THE RECORDING ON Number 3 – Kirk – any word – me- the people that offered to do that? I don’t think they are going to do it… She was excited, and now she’s not. HELP! ] 3.14 Discussion & Action: Kirk – could we get all the buttons for the entire season on line – so someone could go today and pay for tickets to “A Christmas Carol” Someone has already called about tickets for “The Hobbit” If we could go ahead and add those it would be great. – Also get pages for the rest of the year… add who is directing ACTION: Leslie Raab will update the website 3.15 Discussion & Action: Kirk asked if there was anything new on the phone line. Kathi: Comcast will have installation on the 27th – we have to have someone there all day – Kirk wanted to make sure that this would not turn his phone off. Kathi told him that she would verify the phone number & get anew phone number for
NLT; fix with Comcast as that is not what we told them in the work order/contract. ACTION: Kathi will update the work order/contract and be there for the installation of the phone/cable/internet. 3.16 Discussion & Action: Kirk wanted to know if the letter (requesting use of the store next door) had been sent to M&P. Kathi responded that no, it hadn’t, because as it turned out – Tony (Webb) knows the M&P guy – and Tony has set up an appointment – the Landlord is on vacation – will meet with us as soon as he gets back – apparently it is someone Tony has met through one of the business connection meetings he goes to – The appointment will be approximately the first of August – in 2 weeks – ACTION: Kathi will meet with the Landlord and present him our request. 3.17 Discussion & Action: Production handbook – update – we talked about doing in May – anything new – nothing on web site but Kirk and Kathi had discussed having a training class for all new directors/producers – right now – talk to them about some of the things that aren’t in the handbook - Beth asked if we would you want to open the training for people who maybe want to direct or produce, but aren’t currently listed? Agreed that would be a good idea. Date of training – was supposed to be 30 July, but will need a new one. ACTION: Kathi will request a new date for the training and set up a class with Leslie Raab’s assistance 3.17 Discussion and action: Minutes from the last meeting – can Kathi do them? Kathi will prepare some minutes – didn’t realize Lorrie would not be doing them as planned until she read that Lorrie was sick on the Thursday before this meeting – then did not have the time ACTION: Kathi will prepare minutes for the last meeting and this one.
3.18 Discussion and Action: Financial statement; Can Lane maintain spreadsheet – to actual? Yes. ACTION: Lane will take responsibility for Nit’s expense spreadsheet from Kirk. 4.0 Activities Director Report: Jonathan Cates: will be out of town July 25 – August 5 – 4.1 Discussion: Reminder: August 6th Sparkles Skate night – thanks to Kathi for posters for that – 4.2 Jonathan is talking to Tasha Jones about membership in pool recreation area – she has offered to have NLT picnic pool party – late aug – sept – not hobbit weekend – 4.3 Activities Director planning groups to go to two shows – “Into the woods” & “Annie” – no one has signed up for “into the woods”. Trip is on Nov 8th – on web site under activities – “Annie” – date to be worked out. 4.4 Fundraisers – SYTYGT – 4 nights Celtic concert – august 30th. Working on production agenda, list of judges – have 3 judges willing to judge all nights. Kirk – must have qualifications to judge – Kathi – WSB will get back to us. ACTION: Activities Committee must meet to determine specifics on these fundraisers. 4.5 One other thing – buddy awards – keeping a running list of people to nominate for buddy awards – mail name to Jon – Kathi – we have that as a discussion topic on out private NLT Board group on facebook – ACTION: Kathi send invite to Kirk for group again; all board members add names of people as you see it for next year’s Buddy’s
5.2 Side discussion from 5.1 (above) Beth: does the theatre need a better printer? I have a brand new on in a box – don’t know if working or not – will donate… ACTION: Beth will see about printer 5.3 - Action: Blue books (BOD Folders) – Kathi owes 2 directors folders ACTION: Kathi (make folders) 6.0 Children’s Activities: Tonya not there – skipped children’s activities TABLED 7.0 Lighting and Technical Director: Tabled due to Kyle leaving TABLED 8.0 Props Discussion and Action – Beth is working on book with all the props – who the prop person was in each show – have list of props from previous shows – sources – sort & store – have list of all locations – having garage sale – Beth does not want to be in charge of the garage sale (Lorrie suggested and said she would organize. – Kirk suggested that we ask her to make a list of 10 items that we are going to silent auction off – great idea – everyone agreed – ACTION: Beth will contact Lorrie about the garage sale; Beth will continue with work on prop book 8.1 Beth noticed that company that owns rights has list – should we investigate selling props to them? Discussion – like six silly girl costumes – me – be careful – Joanne has been terrific that all costumes will move forward – Beth – have we asked Joanne to join the board as Costume Director – Kirk – I have talked to her about that – but after LWW, B&B – she needs a break.
ACTION: After the next show (the next 2 shows) we (Kirk/Kathi) will approach Joanne about being Costumes Director ACTION: Beth will determine if we want to sell any of the B&B props to anyone. 8.2 Beth spoke about having a silent auction – house manager would conduct – pictures would have to be taken and displayed in the lobby for time –We should sell pictures – Kathi said that we have had 2 silent auctions – Godspell & AOL – Could be done for Beauty and the Beast – But that she has had bad experience – she would be glad to provide the photograph, but that someone else should organize the auction – that she had done the work before and due to circumstances in handling the auction we’d not raised enough money to cover the cost of doing it ACTION” Anyone who wants to volunteer 8.4 Some discussion about “All About Props” – Jonathan willing to take whatever over there to give/sell our props to them. Chair from Steel Magnolias – thought about props – special and unique – could we put cards on them – put them in the lobby as memorabilia? ACTION: This discussion never reached resolution – no action assigned. Minimum – Beth could let Jonathan know if there was anything from B&B she wanted to send to All About Props. OLD BUSINESS: 9.0 Petty Cash Fund Lane will do procedures for petty cash – 100 for each producer – after we have more than 23 dollars in the bank account ACTION: Lane will establish procedures. 10.0 Discussion and Action: Committees – Kathi said that in essence, everyone does have committees – whether we recognize
them or not – people who come and work with them – we should recognize that they work with them – we know – not to interfere with – we know who is helping – who is on that team – and know who does what not ask to do other things – Kirk – asked if we want to start a page on the website that recognizes these people? Some people like that – and recognition – won’t hurt – some wouldn’t give two hoots – ACTION: Every Board member will supply Leslie with a list of their committee members/regular work crew; that she may add them to the web site in some way to say ‘thank you’ for all they do. 11.0 Dumpster – Kathi reported that this is concluded. David has to provide instructions on what to do about construction trash ACTION: David Clack will advise on procedures for handling construction trash. 12.0. Hire Artistic Director – tabled until we can afford to TABLED 13.0 Improv Troupe – tabled for funding and time – Kathi Mardis report TABLED NEW BUSINESS: Discussion & Action: Too much public display of affection in the teen-aged cast. Beth asked “What are we calling inappropriate?” The group consensus was that behavior that is sexual in nature is inappropriate. Action: The BOD adopted the policy that Public Display of Affection was unacceptable behavioir. All BOD members, producers, di-
rectors and persons of authority at the theatre must be firm in stopping that kind of behavior. 14.0 Resolved: Sharyn Berg was nominated for and voted in as the New Activites Director – Jonathan Cates became the new House Management Director. SIGNED AS A TRUE RECORD Kathleen Mardis, Chairwoman, New London Theatre, August 6, 2008
Board of Directors Meeting June 14, 2008 12:30pm, Main Street Restaurant Attendees: Kirk Buis, Jonathan Cates, David Clack, Tonya Hensley, Kathi Mardis, Tom Martin, Leslie Raab, Kyle Simonis, Beth Elam, Non Board Members: Lane Blaha, Kelly Kautz, Chris Clark Approval of Meeting Minutes, May 17, 2008 Treasurer’s Report made by Executive DirectorAction: Agenda Item Status Person Responsible Report Executive/Artistic Director’s Report Financial Report On-going Kirk Buis Report Activities/Morale On-going Jonathan Cates Report Board Management On-going Kathi Mardis Report Children’s Activities On-going Tonya Hensley Report Costumes Abeyance Report Lighting & Technical Issues On-going Kyle Simonis Report Marketing/Fundraising/Publicity On-going Kathi Mardis Report Props On-going Beth Elam Report Tickets On-going Tonya Hensley/Leslie Raab Report Set Construction On-going
David Clack Report Web & Newsletter. (including password change) On-going Leslie Raab Report House Management On-going Tom Martin Productions: Discussion After actions: Buddy Awards (May 17, 2008) Report Jonathan Cates Discussion OANDS/Aurora Community One Act Festival 1. Currently Showing Report Laura Patterson, Kathi Mardis Discussion The Beauty & the Beast Currently n rehearsal. Performances scheduled for weekends: July 18 – August 3, 2008 Report Kirk Buis, Wendy Mardis Discussion Summer Camp – Report Kirk Buis Discussion Sgian Dubh _Celtic Benefit Concert Report Jonathan Cates Discussion New London Theatre Idol Report Jonathan Cates Discussion September The Hobbit Report Tony Webb* Discussion October Ten Little Indians Report Undecided Discussion December A Christmas Carol Report Darrell Ritchie
Discussion February The Mystery of Edwin Drood Report Leslie Raab & Tonya Hensley Discussion March Grimm’s Fairy Tales Report Kathi Mardis Discussion April – Neil Simon’s “Fools” Report Jonathan Cates Discussion March One Act Showcase Report Kyle Simonis & Laura Patterson Discussion Summer Musical The Pirates of Penzance Report Undecided OLD BUSINESS Discussion Production Handbook On-going Leslie Raab/Chair, Handbook committtee Action Shop Cleaning Discussion tabled until end of “One Acts” Tabled David Clack Action Hire Artistic Director Discussion tabled. Tabled Kirk Buis Action Improvisation Troupe Discussion tabled. Tabled Kathi Mardis Action Renting Space schedule open Kathi Mardis Action Telephone open Kathi Mardis Action Kid Wranglers for each show On going Jonathan Cates Action Ticketing – ticket booth - security open David Clack
Action Dumpster On going 1. Kathi Mardis/Jonathan Cates Action Construction Trash procedures to deal with construction trash must be established – who will take action on this item must be determined open Discussion & Action Review insurance/lease contract On going Leslie Raab Discussion Petty Cash fund for Directors Discussion Leslie Raab Discussion & action Revisit the season line up of plays for 20082009 Tabled from last meeting Leslie Raab Discussion & Action Find Person to be responsible for the program/playbill & T-shirts on a regular basis. Report Kirk Buis/ Kathi Mardis Discussion &Acton Volunteers for Committees – Production Handbook, Leslie Raab 1. Board structure, fundraising, publicity On going Kathi Mardis/ Leslie Raab Discussion & Action Piki Tabled from last meeting Kyle Simonis Discussion & Action 1. Board Meetings – should we hold them more often? Tabled from last meeting Kathi Mardis & Jonathan Cates NEW BUSINESS Discussion & Action Renewal of Greater Grayson Chamber of Commerce Netlink Kathi Mardis
Discussion Eagle Scouts Kyle Simonis Discussion & Action Help for the House Crews Tom Martin Discussion & Action Air Conditioning – who controls is ; when to use it Tom Martin Discussion & Action Feedback from OANDS Laura Patterson** Kathi Mardis Report & Discussion Facility Construction Cost Estimate David Clack Discussion & Action Recruiting Directors Kirk Buis Discussion & Action Professionalism of Shows Kirk Buis *Changed from last minutes **I have asked her – I don’t know if she will be there or give the feed back information to us.
Minutes of the New London Theatre Board of Directors Held at 7.pm on Wednesday, 30 April 2008, in the New London Theatre Special Meeting called by David Clack Agenda: Ticketing practices and policies PRESENT: Kirk Buis, Executive/Artistic Director Kathleen Mardis Chair David Clack/Set Construction Tonya Hensley/Tickets Leslie Raab/Webmaster/Newsletter Wendy Mardis/Costumes Jonathan Cates/Activities/Morale ABSENT: Kyle Simonis/Lighting Lorrie Harris/Secretary IN ATTENDENCE: Lauren Raab 1.0 The meeting was called to order by the chair, minutes of the previous meeting were not published as they were not available. 2.0 Members discussed the situations arising from currents practices on ticketing and problems experienced. General discussion revolved around the difficulties encountered by pay pal and reserved ticketing patron with the ‘sold out’ audiences during “The Lion, the Witch, and the Wardrobe” in the weeks of its run. Problems included were:
Paid patrons were placed in chairs to the side of stadium seating with poor view of the stage. Problems in getting an up-to-date list of presold tickets and reserved tickets complicated seating and knowing if tickets had actually been paid for. Problems with cast/crew members allowing families/friends in the rear of the theatre. Resolving the responsibilities of the House Manager to have clear authority to manage and appoint the house crew. a. Resolved: reserving and pre pay ticketing will not be allowed via the web site on the day of any given performance for that day’s performance. ACTION: Tonya and Leslie will update the website and monitor all ticketing. Tonya will also contact the “Arts Station” and/or Habersham theatre to investigate what/how they manage their on line ticketing and reservations and see if the same methods would suit our needs. b. Resolved: on site/walk in ticket sales will be done from the concession area. Sales of jewelry, magnets, and t-shirts will be done at the (former) ticketing counter. The NLT computer will be installed into the concession area to improve our ability to check the web site. Installation of the computer to be accomplished after we get and landline phone and answering machine put in. Action: Kathi will notify Tom Martin (house manager) of the change in policy for this, and arrange for phone service (under Kirk’s approval of the type and cost of the phone service. c. Resolved: The house manager will count out tickets for each show based on how many stadium seats are in good repair for each show. He/she will then separate out tickets for all prepaid and reserved seats +10, (the 10 to allow for any paid/reserved tickets that are not properly reflected by pay pal) and sell only those tickets not accounted for by prepay and reservations +10. “AT Door” ticket buyers will not be seating until 2:20 (MATINEES) and &:50
(evening performances. ACTION: Kathi, to provide this policy to the House Manager d. Resolved: If any tickets are given out for future shows, for whatever reason, the exact date/time of the show will be provided to the House Manager ASAP. The House manager will ensure that the appropriate number of tickets is placed in ‘reserved/prepaid’ status for that show. ACTION: Kathi will communicate this policy to the House Manager. e. Resolved: We will no longer add seating (chairs. Park bench) to the side of stadium seating. House Crew members will be allow (if work/time permits, according the House Manager) to place a chair against the wall by the main entrance to the theatre. We will have “Standing Room Only.” ACTION: Kathi will communicate this policy to the House Manager. f. Resolved: NLT current policy that any cast/crew member not actively working on the show being performed must buy tickets in order to watch any given show. Action: Kathi will communicate this policy the cast/crew of the present show. ACTION: Kathi will create a committee to update the handbook and the Members of the committee will update the production handbook will include this policy in the handbook. g. Resolved, 2 ushers will check tickets at the base of the stadium seating to make sure that only ticketed persons sit in the stadium seating. ACTION: Kathi will communicate this policy to the House Manager. h. Resolved: Only adult members of the House crew will take money, have access to the money drawer (s) or give change. ACTION: Kathi will communicate this policy to the House Manager. i. The House Manger will create a checklist from which he/she will train any persons who have not been ushers with us previously, or who have not been house crew since implementation of new policies for House Crew. Additionally, the House Manager will
check and make sure all house crew members are dressed appropriately. ACTION: Kathi will communicate this policy to the House Manager. 2.0 There was also a discussion about how many keys to the concession area we should distribute. a. Resolved: every board member should have a key to the theatre; it would be best if it were the same key as the one for the front door. Producer/Directors will be accountable for the keys they are given for temporary use. Keys to locked areas (including the storage area) will be maintained within the concession area. ACTION: David will check into whether or not the lock on the Concession stand can be rekeyed to match the front door key. If not, he will make sure all board members have keys for the concession stand. ACTION: Kathi will have front door keys made for board members who don’t have them, as well as Laura Patterson, Producer of the One Act Showcase. 3.0 We must ensure that Producers make absolutely sure they arrange for ‘kid wranglers’ for every show with juveniles. Resolved: This policy will be implemented ASAP, and placed in the updated handbook. ACTION: Kathi
4.0 We need to follow up each show by polling the cast and crew to provide us with information on what 3 things they like best about being in the show; and what 3 things they didn’t like. ACTION: Not assigned. ACTION: Kathi will take action to ensure this is included in the updated handbook.
5.0
NLT needs a mural team to paint sets.
Resolved & ACTION: Wendy will form the Mural Committee, and communicate the name of the chairman & committee members to the chair of the BOD. 6.0 Beth Elam was voted in as Director of Props, New London Theatre Board of Directors: Welcome Beth! 7.0 Kathi spoke with Tom Martin and Lane Blaha about their willingness to accept positions on the New London Board of Directors. ACTION: Kathi must check Tom’s schedule (Already provided to her) for conflicts for Tom. Lane is going to let us (Kathi) know by the end of this week of her decision. 8.0 Resolved: We decided to implement the policy that for all performances, the House Manager will set the air conditioning/ heating temperature. We will also obtain and install lock boxes over the two controls in the theatre. During rehearsals, the Producer will determine the use of the a/c & heating in lieu of the House Manager. ACTION: David will obtain and install the lock boxes. ACTION: Kathi will communicate the policy to the House manager and ensure the policy is included in the updated handbook.
There being no further business, the meeting concluded at 8:30 pm
SIGNED AS A TRUE RECORD Kathleen Mardis Chairwoman, New London Theatre, May 1, 2008
New London Theatre Board of Directors Meeting Minutes March 15th, 2008 The meeting was called to order by Kirk Buis, Executive Director, at 10:08 a.m. Board Members Present: Kirk Buis, Jonathan Cates, David Clack, Tonya Hensley, Kathi Mardis, Wendi Mardis, Laura Patterson, Leslie Raab, Darrell Ritchie, and Kyle Simonis. Non-Board Members Present: Lorrie Harris, secretary. Board Members Absent: Brian Marucsak, Ricky Patterson, and Carol Smith. Excused Absences: None 1.Education: CharmainJoan Hemmings – Elocution Festival & Classes Discussion: times for classes and contest. Is there a Board member willing to head up/produce the contest. Decision: If a board member could not be found to produce the contest, then we would not be able to host it. No Board member volunteered – the festival will be reconsidered for the Fall Developing a subcommittee for Education. Lorrie Harris volunteered to lead a subcommittee to coordinate programs. 2.Shop Cleaning Day:
Discussion: We need to clean out the shop prior to building the platform (need room to work). Costumes will need to be temporarily moved in order to clean and to build the platform. Laura Patterson and David Clack volunteered to schedule and head up the cleaning. 3.Aurora Community Theatre Festival: New London Theatre has been invited to participate in this local community theater festival. Dates are June 21st – 23rd, & 28th – 30th. Board member willing to head up. Laura Patterson volunteered to produce. 4.Keys for New Theatre Location: Current key holders; Kirk Buis, David Clack, Jonathan Cates, Kathi Mardis, and the Directors & Producers of any current play (in rehearsal or performance – presently Brian Jones & Steve McElroy). 5.Next season’s schedule – final play selection. For those plays that are not already scheduled, the candidates were: The Jungle Book Charlotte’s Web The Hobbit Stewart Little
A Slight Case of Murder Clue Do Fools Course Acting Show Come Blow Your Horn The Diviners “Kid Wrangling” – The need for a person or persons responsible for children in a cast – backstage. It was decided to have it as a parent requirement to volunteer during a show or rehearsal as the person responsible for the children backstage. Double Casting Shows – this was discussed. It was decided that this is good for several reasons: This is good for quality control and for back up in case of emergencies. NLT will need to plan additional rehearsals to accommodate for multi-cast productions. Understudies may be used, by director’s discretion, but multi-casting was preferred, in order to give all the opportunity to perform. 6.Board Restructuring Before decisions can be made, we need to review our Bylaws to make certain that all decisions are correct, and make certain that all changes are approved, signed, and dated.
Ricky Patterson has requested to step down from the board. Board Member Assignments – each member should be responsible for a specific aspect of theater operations. Leslie Raab volunteered to handle Communications. Tonya Hensley volunteered to handle ticket sales, prepayments, and reservations. She also indicated that she would like volunteer as Artistic Director. Kyle Simonis volunteered to be the Technical Director/ Coordinator.
7.Fundraising Tanya Clack and Kathi Mardis are interested in heading up this program.
8.Classes Tonya Hensley suggested that we offer classes for Homeschoolers, and she would like to volunteer to oversee this program. Lorrie Harris suggested that we structure charges based upon the type of class: A “Course” would be a series of classes conducted by an instructor or instructors, and the cost to students was suggested to be $15.00 per hour. A “Class” would be a one time program conducted by an instructor or instructors, and the cost to students would be $10.00 per hour.
A “Workshop” would be an interactive program lead by workshop leaders, and the cost to students would be $5.00 per hour. 9.Summer Camp(s) Wendy Mardis indicated that she would like to lead this program. Fees & Hours – It was suggested to charge $160 per student per week - less than $5.00 per hour. The hours would run 9-4. A cap of approximately 20 students was suggested. The matter of a discount to multi-student families was brought up, but a decision was not reached. 10.Treasurer We are still seeking someone to handle this responsibility. 11.Discussion; should be mentioned in programs. Current rankings: Diamond - $25,000+ Note - a discussion was conducted that sponsors donating $5,000 or more should receive a separate recognition, i.e. plaque, award, etc. Platinum - $10,000 - $24,999 – see above note. Gold - $5,000 – $9,999 – see above note. Silver - $1,000 - $4,999 – Discussion; should be mentioned in programs. Bronze - $101 - $999 – Discussion; should be mentioned in programs.
Friend - $1 - $100 – Discussion; should be mentioned in programs. 12.Activities Jonathan Cates is in charge of activities. The “Buddy Awards”, will be held on May 17th at 8:00 p.m. We need an M.C. Nominees for the various awards will be forthcoming. We will ask attendees to bring finger foods and beverages to share. 13.Deputies during shows Each cast should vote on/select an individual to be a referee, problem solver – in order to help the director and production staff keep problems to a minimum. 14.Budgets $3500 for straight plays Including royalties, director’s fee – everything! 15.Associate Executive Director Should be named in August, 2008 Chairman of the Board will be elected by next Board meeting A committee will be formed to accept applications, and determine duties. 16.Improvisation troupe Discussion pending.
17.Information Update We need to make certain that all publications reflect our new location address: 2485 Highway 78 East, Snellville, Georgia 30078. 18.Training for Directors A class, the “New Directors Showcase” is currently being conducted by Laura Patterson. Additional training options will be discussed later. 19.Laser Printer This is desperately needed for programs – when money permits. 20.Filling the calendar We need to keep “paying” activities on the calendar. 21.Renting price To non-profits ($75/hour) To for profits ($100/hour) 22.Producer sign-up for next season’s plays Each board member submitted their choices to Kirk Buis. 23.Financial Statement The current financials were presented to the board. 24.Additional Discussion, not presented on the agenda:
Kathi Mardis, in charge of publicity, requested to be included in all production meetings. She needs to make certain that the information going out to various publications is current and correct. It was determined that the Mission Statement on the website needs updating (contains old information). Grayson and Snellville Days – Need someone to head these up. Jonathan Cates volunteered and Lorrie Harris volunteered to assist. Will need to get a group to dress up and perform in parades. The Board Meeting was concluded by Kirk Buis, at 12:24 p.m. The next meeting will be on Saturday, April 17th, at 10:00 a.m., at the Snellville Borders.
Board of Directors – January 19, 2008
1. 2007-2008 Productions: A) Godspell – Tonya Hensley; Director – Kirk Buis; Asst. Director – Lorrie Harris; S.M. – Cassie Clack; Band Leader – Gary Smith; House Manager – Tom Martin; Lighting Operator-Medley Long ; Sound Operator Arsenic and Old Lace – Jonathan Cates; Director – Steve McElroy, Wendy Mardis The Lion, the Witch, and the Wardrobe – Leslie Raab; Director - Brian Jones One-Act/New Directors – Laura Patterson; Directors Beauty and the Beast – Wendy Mardis; Director B) BOD members in charge of specific areas 1) Set construction - David Clack tumes - Wendy Mardis 3) Props - Laura Patterson
2) Cos-
4) House crew -
5) Lighting - Brian Maruscsak Marketing 7) Morale/Activities - Jonathan Cates
6) Program/
8) Fundraising -
9) Children’s Activities – Wendy Mardis
10) Ad Sales
11) Tickets – Ricky Patterson/Kathy Mardis
12) Publicity–
C) hire Artistic Director CharmainJone Hemmings presentation – classes and contest Everton Williams CPA offering assistance – question about 1099 form for Tony Lorrie Harris as Secretary – official vote 4.
Tony Webb rejoining Board of Directors – official vote
5.
New location update – David - $5,000 in building fund
6.
Suntrust credit card services
7.
Forming a fundraising committee of business people
8.
October 6 – following up with collections
9. Phone line/internet – stationary; Comcast, Bellsouth, etc.? Do we want the capability to hook-up a t.v. for things like the Super Bowl, etc. 10. Treasurer – 11. Levels of sponsorship – (Diamond - $25,000+; Platinum $10,000 - $24,999; Gold - $5,000 – $9,999; Silver - $1,000 - $4,999; Bronze - $101 $999; Friend - $1 - $100) 12. Activities – Jonathan – extra activities – Game Night, Dance, Chubby Johnson (schedule) 18. Next season’s plays – Committee recommendations – official vote
a. Christmas – A Christmas Carol b. Summer musical – 1- The Pirates of Penzance c. Children’s shows (2-3) – Grimm’s Fairy Tales; A Little Princess d. 2nd musical (Feb.) – The Mystery of Edwin Drood, e. Halloween – Ten Little Indians f. New Director’s/One-Acts g. Comedy/Other –
9. Budget – money – taxes 10. Executive Director replacement – August, 2008 - Associate Executive Director to be named in August 11. Improvisation troupe – Leslie Sharp? 12. 2485 Highway 78 East, Snellville, Georgia 30078 13. Training directors – a class – Laura Patterson 14. Buy Laser Printer for programs – when money permits 15. Company Night - $2,000 – show with all seats plus drinks 16. Renting price – to non-profits ($75/hour) and for profits ($100/ hour) – Masters Academy 17. 18.
Financial Statement – Next meeting – March 8, 10:00 a.m., Borders
Board of Directors – June, 2007 Cats - July 13, 14, 15, 20, 21, 22 - Directed by Kirk Buis; Assistant director - Wendy Mardis; Choreography by Karin Lessinger, Jennifer Mardis, and Jeremy McShan; Stage manager – Kamil Vencil; Vocal Director – Hillary Olivier; Lighting Designer – Brian Maruscsak; Costumes - Cathy Mardis; Set - David Clack; Props - Deirdre Gambrell; Make-up Designer – Laura Patterson; Publicity – Sandi Schein; Pianist – Henry Hadden; Program – Tony Webb/ Amy Haney; House Manager - Jonathan Cates
1. 2007-2008 Productions: A) BOD members as Producer/Co-Producer for each show Steel Magnolias - Jenny Mardis; Directed by Wendy Mardis The Legend of Sleepy Hollow - Darrell Ritchie; Directed by It's a Wonderful Life - Tony Webb; Directed by Godspell - Tonya Hensley; Directed by Arsenic and Old Lace - Jonathan Cates; Directed by The Lion, the Witch, and the Wardrobe - Leslie Raab; Directed by One-Act/New Directors - Laura Patterson; Directed by Beauty and the Beast - Wendy Mardis; Directed by B) BOD members in charge of specific areas Set construction - David Clack Costumes - Wendy Mardis
Props - Laura Patterson House Crew/Volunteers Lighting - Brian Maruscsak Program/Marketing - Tony Webb Morale/Activities - Jonathan Cates Fundraising Children's Activities - Jenny Mardis Ad Sales - Jonathan Cates Web Site - Leslie Raab C) Hire Artistic Director D) 2. Business Cards 3. New Location; Rug Store A) design B) negotiating 4. Letter on home page explaining location changes 5. Storage - by mid-July 6. Producers - Role; royalties for next season; are you actively searching for a director? 7. Ad salesman - Jonathan Cates
8. Activities - Jonathan - game night, dances (Christmas, Valentines), movie night, casino night; improvisation nights (through Ga. Thespians?) 9. increased advertising budget - Cats - $1,000 - $720 left (money mailer - $280 - already spent; Gwinnett Tri-City Times - $55.00; Gwinnett Citizen - free?; Gwinnett Daily Post - $330; Loganville Tribune - $105; AJC online - $480 - 40,000 hits) other plays $750 10. Wendy - Youth theatre - try it with Arsenic and Old Lace (do we need to do much more double-casting?) 11. Paypal 12. 13. Atlanta Coalition of Performing Arts - rejoin 14. Loganville 4th of July parade 15. Master schedule on website 16. Grassroots Grant 17. Signer at Suntrust - Leslie nominated 18. Summer Camp - July 16-20; Kirk, Hally Joseph; Janelle McCorkle; Teagan Eley 19. P.O. Box - wait until location decision? 20. 21. 22. Financial Statement - Checking - $7,278.57; Savings $15,441.36; Total = $22,719.93
23. Next meeting - , 10:00 a..m. Borders
Board of Directors - May, 2007 Cats - July 14, 15, 16, 21, 22, 23 - Producers - Directed by Kirk Buis; Assistant director - Wendy Mardis; Choreography by Karin Lessinger, Jennifer Mardis, and Jeremy McShan; Stage manager – Kamil Vencil; Vocal Director – Hillary Olivea; Lighting Designer – Brian Maruscsak; Costumes - Cathy Mardis; Props - Deirdre Gambrell; Make-up Designer – Laura Patterson; Publicity – Sandi Schein; Pianist – Henry Hadden; Program – Tony Webb/Amy Haney; House Manager - Jonathan Cates
1. 2007-2008 Productions: A) BOD members as Producer/Co-Producer for each show Steel Magnolias - Jenny Mardis The Legend of Sleepy Hollow - Darrell Ritchie It's a Wonderful Life - Tony Webb Godspell - Tonya Hensley Arsenic and Old Lace - Jonathan Cates The Lion, the Witch, and the Wardrobe - Leslie Raab One-Act/New Directors - Laura Patterson Beauty and the Beast - Wendy Mardis B) BOD members in charge of specific areas Set construction - David Clack Costumes - Wendy Mardis
Props - Laura Patterson House Crew/Volunteers Lighting - Brian Maruscsak Program/Marketing - Tony Webb Morale/Activities - Jonathan Cates Fundraising Children's Activities - Jenny Mardis Ad Sales - Jonathan Cates Web Site - Leslie Raab C) Hire Artistic Director D) 2.. Deadline for Loganville decision - by June 1st 3. Future finances/Loganville - Tony 4. Producers - Role; royalties/scripts for next season 5. Next season's directors - what happens if no one volunteers? 6. Picnie - June 2 - 6-8 p.m. - Location - TBD 7. Ad salesman - Jonathan Cates 8. Activities - Jonathan - game night, dances (Christmas, Valentines), movie night, casino night 9. increased advertising budget - Cats - $1,000; others - $750
10. Summer Camp - July 16-20 at SGHS; Kirk, Hally Joseph; Janelle McCorkle 11. Paypal - wait until Loganville decision 12. P.O. Box - wait until location decision 13. CD cashed 14. Loganville 4th of July parade 15. Master schedule on website 16. Grassroots Grant 17. Signer at Suntrust - Leslie nominated 18. Atlanta Coalition of Performing Arts - rejoin 19. Wendy - e-mail list 20. Leslie - newsletter 21. Wendy - Youth theatre - try it with Arsenic and Old Lace 22. Financial Statement - Checking - $9,993.33; Savings $15,441.36 23. Next meeting - June 23, 10:00 a..m. Borders
Board of Directors – March, 2007 Welcome Our Town – April 13, 14, 15 - Producers - Tony Webb and Jonathan Cates; Directed by Laura Patterson; Assistant Director – Tonya Hensley; Stage Manager – Josh Patterson; Lighting Designer –
Brian Maruscsak; Costumes – Wendy Mardis; Props – Kyle Simonis; Cats - July 14, 15, 16, 21, 22, 23 - Producers - Directed by Kirk Buis; Assistant director - Wendy Mardis; Choreography by Karin Lessinger, Jennifer Mardis, and ; Stage manager – Kamil Vencil; Vocal Director – Hillary Olivea; Lighting Designer – Brian Maruscsak; Costumes - Cathy Mardis; Props Make-up Designer – Laura Patterson; Publicity – Sandi Schein; Pianist – Henry Hadden; Program – Tony Webb/Amy Hayney
1. New Location Update/Preparation - by September 2007 (Kirk will not be teaching theatre at South) A) BOD members as Producer/Co-producer for each show B) BOD members in charge of specific areas 1) Set construction - David Clack 2) Costumes - Wendy Mardis 3) Props - Laura Patterson 4) House crew 5) Lighting/Sound/Stage Manager/Stage crew - Brian Maruscsak 6) Program/Marketing - Tony Webb 7) Morale/Activities - Jonathan Cates 8) Fundraising 9) Children’s Activities -
10) Ad Sales 11) Tickets C) hire Artistic Director D) 2. Increased advertising - flier - Tony 3. Loganville 4th of July parade 4. Ad salesman – (20% commission) – Bob Dieringer for Our Town ($400 sold) Gas money? Future? 5. Next season’s plays - Jonathan – pick 8 shows today - Steel Magnolias, The Legend of Sleepy Hollow, It's a Wonderful Life, Godspell, Beauty and the Beast, One-Act/New Director's Showcase, The Lion, the Witch, and the Wardrobe, and Arsenic and Old Lace - Dates TBA 6. Next season’s producers 7. Next season’s directors 8. Activities - Jonathan 9. Centerville Community Center - Laura Patterson 10. Summer Camp – July 16-20 at SGHS – Kirk Buis; Hally Joseph; Janelle McCorkle; and ____________ 11. Paypal 12. P.O. Box needed (wait for location change? - UPS store) 13. CD renewed or cashed? 14.
15. 16. 17. 18. 19. 20. Financial Statement – Next meeting – , 10:00 a.m., Borders
Board of Directors – February, 2007
Welcome to New Board Members - Introductions Man of La Mancha – February 16, 17, 18 - Producers - Laura Patterson and David Clack; Director Cathy Mischuck; Assistant Director Leslie Raab; Stage Manager Tonya Hensley; Costumes Wendy Mardis; Lighting Brian Maruscsak; Set - David Clack; Program - Amy Haney Our Town – April 13, 14, 15 - Producers - Tony Webb and Jonathan Cates; Directed by Laura Patterson; Assistant Director -Stage Manager Cats - July 14, 15, 16, 21, 22, 23 - Producers -Directed by Kirk Buis; Assistant director - Wendy Mardis; Choreography by Susan DeParle, Rachael Pastor, and Trinette Ogunnusi; Stage manager New Location Update/Preparation - by September 2007 (Kirk will not be teaching theatre at South) A) BOD members as Producer/Co-producer for each show B) BOD members in charge of specific areas 1) Set construction - David Clack 2) Costumes - Wendy Mardis 3) Props - Laura Patterson 4) House crew 5) Lighting/Sound/Stage Manager/Stage crew - Brian Maruscsak 6) Program/Marketing - Tony Webb
7) Morale/Activities - Jonathan Cates 8) Fundraising 9) Children’s Activities 10) Ad Sales 11) Tickets C) hire Artistic Director D) Increased advertising - flier - Tony Loganville update - Jerry Golden/Braxton; meeting at 1:00 p.m. Summer musical - Cats - royalties $3200; Brand Bank sponsor $1000.00; Loganville 4th of July parade Ad salesman – (20% commission) Next season’s plays - Jonathan Next season’s directors P.O. Box needed (wait for location change? - UPS store) Activities - Jonathan Centerville Community Center - Laura Patterson Summer Camp Financial Statement – Next meeting – Mar. 31, 10:00 a.m., Borders
The New London Theatre Board of Directors – December, 2006
Welcome to New Interested People - Introductions Man of La Mancha – February 10 (Summit Chase), 16, 17, 18 Producers - Laura Patterson and David Clack; Director Cathy Mischuck; Assistant Director Leslie Raab; Stage Manager Tonya Hensley; Costumes Wendy Mardis; Lighting Brian Maruscsak; Set David Clack; Program Our Town – April 13, 14, 15 - Producers - Tony Webb and Jonathan Cates; Directed by Laura Patterson Cats - July 14, 15, 16, 21, 22, 23 - Producers -Directed by Kirk Buis; Choreography by Susan DeParle, Rachael Pastor, and _____________
New Location Update/Preparation - for September 2007 A) BOD members as Producer/Co-producer for each show B) BOD members in charge of specific areas 1) Set construction - David Clack 2) Costumes - Wendy Mardis 3) Props - Laura Patterson 4) House crew 5) Lighting/Sound/Stage Manager/Stage crew - Brian Maruscsak
6) Grant-writing/fundraising/program - Tony Webb 7) Morale/Parties - Jonathan Cates 8) Publicity - Tony Webb, Ricky Patterson 9) Website - Leslie Raab C) hire Artistic Director D) Production Handbook - update as needed Increased advertising - Tony - direct mailers; Ricky help design Loganville update - Methodist Church - Jerry Golden Summer musical - Cats - royalties $3200; Brand Bank sponsor $1000.00; Loganville 4th of July parade; cast either provides leotard or $25 costume fee Ad salesman – (20% commission) Next season’s plays - Ideas - children’s plays - Christmas play; Jonathan Cates committee head Next season’s directors Final Dress Rehearsal - free to South staff P.O. Box needed (wait for location change? - UPS store) Gladiators’ hockey game - Dec. 30; future plans - Jonathan Donation to South - $300.00 Contact information
Financial Statement – in black/green folders Next meeting – Feb. 10, 10:00 a.m., Borders
September, 2006
Dr. Dolittle – September 29, 30, October 30 - Director - Linda Ryan; A.D. - Trina McDaniel; Stage Manager - Bill Larsen, J.B. Desselle; Costumes - Davida Greene; Set - David Clack; Lights - Brian Maruscsak; Program - Tony Webb Miracle on 34th Street – December 21, 22, 23 - Director - Kirk Buis; A.D. - Leslie Raab; Costumes -Lights - Brian Maruscsak; Program - Tony Webb Man of La Mancha – February - Director Brian Jones Our Town – April
New Location Update/Preparation A) BOD members as Producer/Co-producer for each show B) BOD members in charge of specific areas 1) Set construction 2) Costumes 3) Props 4) House crew 5) Lighting/Sound/Stage Manager/Stage crew 6) Program 7) Morale/Parties
8) Grant-writing/fundraising 9) C) hire Artistic Director D) Bank visit Open House Search committee - everyone on BOD Web Master replacement - Hope Hackett; Leslie Raab Ad salesman – Josh Patterson (What percentage commission?) Play/Director committee Show photography - Tony/Lisa P.O. Box needed (wait for location change) Grassroots update Man of La Mancha at Summit Chase - Tony Storyteller - Oct. 28, 6-9, 770-985-3580 - Kathy or Wayne Jekyll & Hyde - Lyric Miracle Schedule