KCS Furniture 14-15 Conditions

Page 1

Conditions Conditions of Supply

424

Buying Library Furniture

431

Buying Early Years Furniture

425

Buying Dining Furniture

432

Buying Outdoors

433

Buying Display Equipment

434

Buying Education Furniture 426-427 Buying Office Furniture Buying Storage

428-429 430

Education Projects

435-436

...creating inspirational environments


Conditions | Catalogue 14/15

Quality Assurance

Payment Terms

This catalogue is valid from 22nd April 2014 to 31st March 2015.

• KCS Furniture regards the fitness for purpose of the goods purchased as being of prime importance.

• Strictly net within 30 days of invoice date.

• KCS Furniture documentation has been designed by KCS for the intention of providing information, which must not be copied or released to a third party without prior written consent from KCS Furniture. No responsibility can be assumed for errors, omissions or printing errors. All images are representative only.

• It is our policy to obtain best value for money. Products selected for supply under contract are tested where necessary to ensure that the items concerned are satisfactory.

Delivery Delivery at Customers Premises • When goods are delivered, please sign and state time of receipt on the drivers sheet. • Deliveries are made to ground floor entrance point, unless prearranged otherwise. • Please open and check the packages at point of delivery and report any damages immediately on 0845 450 6645 or Freefax 0800 243732; or email sales@kcs4furniture.co.uk. • If, when you check the contents there is a discrepancy, please report within 24 hours to our Furniture Team on 0845 450 6645 or Freefax 0800 243732 or email sales@kcs4furniture.co.uk. • After school holidays we will give sympathetic consideration to late notification of up to five working days after commencement of term. We will not accept liability for shortages or damages reported outside these time limits. • We recognise the need for special delivery requirements on certain sites. Where appropriate please contact our Furniture Team on 0845 450 6645.

Faulty Goods • Please notify us as soon as a fault is discovered and we will gladly investigate the matter on your behalf.

Prices • Our aim is to produce a pricing strategy that is consistently below the market rate for the same specification. • We aim to also maintain the catalogue prices to October 1st 2014. However specific product prices may increase or decrease on an exceptional basis should market conditions dictate. • Prices shown for 9 figure product codes are guide prices only. Please contact the Furniture Team on 0845 450 6645 for further information at the time of ordering. • Items may be altered to accommodate pack size changes or in other circumstances beyond our control, notice will be given and revised prices advised where possible. • Our invoice shows the exact price and the total amount payable. • All prices are £ Sterling and exclude VAT. • Carriage may be charged for certain products, please phone at time of ordering for advice. • If you receive an invoice and are not in receipt of the goods please contact the Furniture Team on 0845 450 6645 or Freefax 0800 243732 or email sales@kcs4furniture.co.uk within 30 days of the invoice date. • Prices ruling are at date of despatch not at date of order.

Quotations • We are happy to quote for special requirements. Please contact our Furniture Team on 0845 450 6645.

Value Added Tax Collection of Goods • Items ordered in error will, if they can be returned, incur a handling charge at the discretion of the manufacturer. Please note the probable charge at the foot of the relevant catalogue page. Please contact our Furniture Team on 0845 450 6645 to arrange for collection. Goods must be in the original packaging.

Cancellation Of Orders • Where the customer wishes to cancel an order for non stocked goods, this cancellation must be made within 24 hours of the date the order was placed. If orders are not cancelled within this period a charge may be incurred. We reserve the right to pass on any charges that may be incurred due to customers ordering in error.

424

• All prices exclude VAT. • Customers who are not exempt will be charged VAT at the appropriate rate.

Payments Method There are various methods of payment:1. W e send you an invoice and you can arrange to pay by cheque or bank transfer. 2. All major credit cards are now accepted.

3. Direct Debit. 4. Electronic Invoicing. 5. KCC customers can settle by AP File Transfer. For further information contact 0845 270 8811.

• Failure to make payment within the allotted time may lead to action being taken for the recovery of the debt and may result in the suspension of supplies until a satisfactory credit position has been restored. • Goods sold to the purchaser remain the property of the company until all outstanding debts have been paid. Goods should be securely stored in such a way that they are clearly the property of the sellers and may be collected to settle any outstanding debt.

Calls May Be Recorded • Calls may be recorded and monitored for training purposes.

Health & Safety At Work Etc Act 1974 The Control of Substances Hazardous to Health Regulations 1999 (COSHH) • This catalogue contains details of many items, some of which may be hazardous if they are not used properly. • Where possible notes have been included in the catalogue to draw attention to known hazards. • However, under the above legislation, it is the duty of the employer to provide sufficient information, instruction, training and supervision as is reasonably practical and to carry out risk assessments to ensure the health and safety of employees and anyone not in their employment who may be exposed to risks to their health and safety. • You should therefore check (if possible with your safety officer) that you have sufficient information on the products that you order and use, and any necessary notes of guidance, instructions for use, special labelling of the product etc, to enable you to comply with the above legislation. • We will provide reasonable quantities of relevant COSHH Data Sheets upon request for items which it supplies from stock. These Data Sheets can be obtained by contacting 0845 270 8811, downloading from KCS webshop or by writing direct to: COSHH Data Sheets Enquiries c/o Warehouse Control. KCS, Unit 1, Aylesford Commercial Park, New Hythe Lane, Aylesford, Kent ME20 7FE. • For Non-Stock supplies please request this information at the time of ordering. • Guidance on health and safety matters should be available from the responsible department or manager in your own organisation.

Alternative Products/Labeling • We reserve the right, should circumstances dictate, to supply a product of a specification that differs from that detailed in the catalogue. In such cases every effort would be made to supply a product of at least the comparable quality. • Some of the YOU products may be supplied with alternative packaging and labelling to that shown.


For easy ordering see the inside front cover

Early Years This section contains some of our suggested products for early year’s environments; you will find well designed cost effective solutions to create an engaging vibrant space within your building. If you cannot see what you require please call us, we are here to help provide you professional support to make sure your product selection meets your needs, remember we are independent and unbiased, and our advice is FREE.

Buying Tips: √√Make sure if you are purchasing tables and chairs the height is

compatible, this will help posture and comfort enabling improved concentration. See our easy to use height chart on page xx to help you.

√√If you need product delivered from July to September remember

√√Some of our products can be used outside, look out for these

as they can make delivery of the curriculum more fun, if the weather puts you off using outside spaces take a look at page xx where you can see a selection of our canopies enabling outdoor teaching whatever the summer brings!

this is the peak period of demand and due to the current economic climate many suppliers have reduced stock holding, we therefore suggest you call us if fixed delivery times are important to you, we will then advise you what products can meet your requirements.

√√We only show the most popular products in our directory so if

you cannot see what you’re looking for then just give us a call, trained professional staff are happy to help you.

√√All our products are covered by full OJEU compliant

procurements tenders, this provides you peace of mind that the item will deliver best value and confirm to the relevant standards for contract use.

425


conditions | mobile boards & flipcharts

Your Guide To Specifying Educational Furniture The importance of good furniture is often overlooked in the school environment. Furniture is, however, an integral part of how we interact with our environment. We spend much of our time seated at desks working. If the furniture we use is not suitable we risk injury from overreaching, repetitive strain injuries and back and neck problems. With school children whose bodies are developing, we risk affecting their posture and backs for life. Furniture must be suitable for the size of the user and for the purpose intended. As a specifier you cannot go to a furniture store and buy furniture intended for domestic use and utilise it in a school. Use in the home is much less severe than that in a school and therefore the life expectancy of domestic furniture in a nondomestic environment is shortened, thereby affecting return on capital investment. A further consideration is that domestic furniture will have been designed for a different use, for example maybe lounging rather than working and may not be suitable ergonomically. In the following articles we have worked with FIRA to highlight key pointers to help you specify and buy furniture for schools that is safe, appropriate and durable. 426

For easy ordering see the inside front cover


What is BS EN-1729? BS EN 1729 is the new European standard for tables and chairs used in schools. It replaced the old British Standard BS 5873 in 2006. The new standard comes in two parts: Part 1 dimensional requirements and Part 2 safety requirements and any product should fulfil both parts to be fully compliant with BS EN-1729.

What to look for when buying school tables... 1. Table sizes should be appropriate for the children using them and should comply with BS EN-1729, Part 1. Please see page 20 of this 2011/12 KCF Furniture Directory for a simple guide.

What to look for when buying school chairs... 1. Chair sizes should be appropriate for the children using them and should comply with BS EN-1729, Part 1. Please see page 20 of this 2011/12 KCF Furniture Directory for a simple guide. 2. Specify chairs that are tested and certified BS EN-1729, Part 2 by an independent UKAS accredited test laboratory such as FIRA. This provides the reassurance that the chairs will be safe and durable. 3. Check that the chair is suitably fire retardant as part of your fire risk assessment (if upholstered it should be certified to BS 7176; plastic chairs should be certified to Clause 12 of BS 5852).

2. Specify tables that are tested and certified BS EN-1729, Part 2 by an independent UKAS accredited test laboratory such as FIRA. This gives you the reassurance that the tables will be safe, stable and durable. 3. Tables should have surface finishes that are suitable for the task. This will differ depending on whether they are used for general classroom or specialist use. 4. Avoid white or gloss surfaces if you are using the desks with computer screens as the glare may be a problem. 5. Tables should be versatile – easy to rearrange and stack if required 6. Tables with additional features such as bag hooks may be an advantage.

4. If adjustable chairs are selected, they should be quick and easy to adjust to maximise learning time in the classroom. 5. Chairs should promote dynamic postures and allow movement to increase blood flow to the muscles and brain, improving concentration and alertness. Chairs should be easy to rearrange and stack if required. 6. It goes without saying that chairs should be comfortable and look good. Is there anything else I need to look for? EN-1729 provides a starting point for selecting furniture, but you need to look further when choosing furniture that will stand out from the crowd. Furniture should: • Promote dynamic postures and allow movement. • Allow flexibility in teaching and learning styles. • Be durable. • C ome from companies committed to sustainability – being a member of FISP (Furniture Industry Sustainability Programme) is one way of showing this commitment. • Be easily and quickly adjustable. • Be easy to maintain and have a suitable warranty. • Be aesthetically pleasing and comfortable to use.

What to look for when buying school storage... 1. Stability is the key issue. If the item cannot be rigidly attached to the building it must be stable. 2. Look for storage units that have been tested and certified to the relevant British and European standards for strength, safety and durability (BS 5873 Parts 4 & 5 for classrooms, and BS EN-14727 for laboratories) by an independent UKAS accredited test laboratory such as FIRA. 3. Storage should be of an appropriate design for the purpose. Classroom or general locker storage requirements are different to those for sports or musical instruments. 4. Storage should be secure when required. Consider if it needs to be lockable.

• Have additional features if needed.

5. Storage must be accessible to those who will be using it, be the correct height for the users and have shelves and hooks in suitable locations.

Buying furniture that meets these needs ensures children and schools get the most out of their learning environments.

6. If trays are designed to be taken out of the storage unit, check that they are not too heavy for children to carry.


conditions | mobile boards & flipcharts

Your Guide To Specifying Office Furniture The importance of good furniture is often overlooked in the office environment. Furniture is, however, an integral part of how we interact with our environment. We spend much of our time seated at desks working. If the furniture we use is not suitable we risk injury from overreaching, repetitive strain injuries and back and neck problems. Furniture must be suitable for the size of the user and for the purpose intended. As a specifier you cannot go to a furniture store and buy furniture intended for domestic use and utilise it in an office. Use in the home is much less severe than that in an office and therefore the life expectancy of domestic furniture in a non-domestic environment is shortened, thereby affecting return on capital investment. A further consideration is that domestic furniture will have been designed for a different use, for example maybe lounging rather than working and may not be suitable ergonomically. In the following articles we have worked with FIRA to highlight key pointers to help you specify and buy furniture for offices that is safe, appropriate and durable. 428

For easy ordering see the inside front cover


What to look for when buying office desks... 1. D esks and tables should be stable, safe and durable. Look for products that have been independently tested to BS EN-527, Parts 2 & 3. 2. I f you are going to use power and data cables within the desk check that they either meet, or can meet the requirements of BS 6396. Electrical network systems should only be fitted by a competent person. 3. Desks and tables should fit your staff. Products that have been independently verified as conforming to BS EN-527, Part 1 should be suitable for 95% of the adult population. However, you also need to check if you have very tall people, or people with special needs who would need chairs outside of the range of requirements of this standard.

What to look for when buying office chairs... 1. T hink about who is using the chair and for how long. There are standards for stability, strength and durability based on weight and time use. Buying the appropriate type will save you money. 2. Chairs that comply to BS 5459, Part 2 are suitable for people weighing up to 150kg and for up to 24 hour use, while those that comply with BS EN-1335, Parts 2 & 3 are suitable for people weighing up to 110kg and up to 8 hour use. 3. I f the chairs feature upholstery, check that this is suitably fire retardant (it should be certified to BS 7176) as part of your fire risk assessment.

4. L egally, you need to ensure that desks comply with the Display Screen Equipment Regulations. Purchasing products that comply with BS EN ISO 9241, Part 5, is an easy way of meeting the regulations. 5. M ake sure there’s ample legroom and that nothing protrudes into the legroom under the desk. 6. C heck that the work surface size is big enough for the computer monitor and anything else necessary for the job. 7. A void white or gloss surfaces if you are using the desks with computer screens as the glare may be a problem. 8. I f the desk is height adjustable by the user it should be easy to operate, crank adjustments are acceptable for sit-sit desks but for sit-stand desks the adjustment should be electrical (otherwise you’ll have sore arms!).

4. C hairs should fit your staff. Chairs that have been independently verified as conforming to BS EN-1335, Part 1 should be suitable for 95% of the adult population. However, you also need to check if you have very short or very tall people, or people with special needs who would require chairs outside of the range of requirements of BS EN-1335, Part 1. 5. L egally, you need to ensure that chairs comply with the Display Screen Equipment Regulations. Purchasing chairs that comply with BS EN ISO 9241, Part 5, is an easy way of meeting the regulations. 6. D on’t be tempted by cheap ‘home office’ furniture – it is unlikely to have been designed to meet the rigours of office use or the ergonomic requirements. 7. C hairs should encourage different and dynamic postures and allow users to move rather than fidget. 8. C hairs should recline and have good back support at all times, i.e. the occupant’s back should not lose contact with the backrest. 9. B ackrest tension should be adjustable to suit the body weight of your staff so that they can recline without being pushed forward or falling backwards. Ideally this adjustment should be automatic, but manual adjustments are ok, provided that they can be easily reached and adjusted. 10. Ideally armrests should be adjustable for height and width so that the chairs can accommodate all sizes. Armrests should not stop you getting close to the desk, otherwise you’ll be over reaching. 11. Make sure it’s easy to see how to adjust the chair. A top of the range, fully adjustable chair that isn’t set up to match the user can cause as many problems as a chair with no adjustments.

What to look for when buying office storage... 1. Stability is the key issue. If the item cannot be rigidly attached to the building it must be stable. 2. L ook for storage units that have been tested and certified to the relevant British and European standards for strength, safety and durability by an independent UKAS accredited test laboratory such as FIRA. In most cases this will be BS EN 14073 Parts 2 & 3 and BS EN 14074. 3. F or filing cabinets and pedestals check that there are interlocks to stop more than one drawer being opened at a time. 4. A void purchasing storage units with doors and drawers which will intrude into walkways. Tambour units are recommended, as they help reduce trip hazards. 5. T here is a need to distinguish between storage for personal items and individual/shared work items. Pedestals are not always the best choice for individual storage. 6. Mobile storage should have good handholds and be easily manoeuvrable. 7. S torage that has folding keys reduces the chance of personal injury and damage to the keys.


For easy ordering see the inside front cover

Storage This section contains some of our suggested products for environments where storage and efficient use of space is key; you will find well designed cost effective solutions to create an engaging vibrant space within your building. If you cannot see what you require please call us, we are here to help provide you professional support to make sure your product selection meets your needs, remember we are independent and unbiased, and our advice is FREE.

Buying tips: √√If you need product delivered from July to September remember

this is the peak period of demand and due to the current economic climate many suppliers have reduced stock holding, we therefore suggest you call us if fixed delivery times are important to you, we will then advise you what products can meet your requirements.

√√Wood finishes can vary from manufacturer to manufacturer if you

√√We only show the most popular products in our directory so if you

√√Mobile storage can make more efficient use of space, most units

√√All our products are covered by full OJEU compliant procurements

are needing to match items or furnishing a space from scratch and require finishes to match other furniture please call us for help.

have braked castors so they can be locked into position to prevent accidental movement. To find out we can help you make the most of the space please contact us.

needs bleed

430

cannot see what you’re looking for then just give us a call, trained professional staff are happy to help you.

tenders, this provides peace of mind that the item will deliver best value and confirm to the relevant standards for contract use.


For easy ordering see the inside front cover

Libraries This section contains some of our suggested products for Libraries and resource environments; you will find well designed cost effective solutions to create an engaging vibrant space within your building. If you cannot see what you require please call us, we are here to help provide you professional support to make sure your product selection meets your needs, remember we are independent and unbiased, and our advice is FREE.

needs bleed

Buying Tips: √√If you need product delivered from July to September remember

this is the peak period of demand and due to the current economic climate many suppliers have reduced stock holding, we therefore suggest you call us if fixed delivery times are important to you, we will then advise you what products can meet your requirements.

√√Wood finishes can vary from manufacturer to manufacturer if you

√√We only show the most popular products in our directory so if you

cannot see what you’re looking for then just give us a call, trained professional staff are happy to help you.

√√All our products are covered by full OJEU compliant procurements

tenders, this provides peace of mind that the item will deliver best value and confirm to the relevant standards for contract use.

are needing to match items or furnishing a space from scratch and require finishes to match other furniture please call us for help.

√√Mobile products can make more efficient use of space, most units

have braked castors so they can be locked into position to prevent accidental movement. To find out we can help you make the most of the space please contact us.

431


conditions | mobile boards & flipcharts

For easy ordering see the inside front cover

Dining & Performance This section contains some of our suggested products for dining and performance environments; you will find well designed cost effective solutions to create an engaging vibrant space within your building. If you cannot see what you require please call us, we are here to help provide you professional support to make sure your product selection meets your needs, remember we are independent and unbiased, and our advice is FREE.

Buying Tips: √√If you need product delivered from July to September remember

this is the peak period of demand and due to the current economic climate many suppliers have reduced stock holding, we therefore suggest you call us if fixed delivery times are important to you, we will then advise you what products can meet your requirements.

√√Some products can help you convert space enabling different

use of the same space, think about what resources you have to clear the space, how long will it take, how frequently do you need to change the use of the space. Call us and we can visit you to suggest options that will help reduce costs when sharing spaces.

√√We do not just provide new products, some very costly capital

expenditure items will be reviewed given the economic climate, by having large stage curtains cleaned or repaired you could give the impact of new without the expense, call us for other ideas of how we can help you make the most of your budget.

needs bleed

√√We only show the most popular products in our directory so if you

cannot see what you’re looking for then just give us a call, trained professional staff are happy to help you.

√√All our products are covered by full OJEU compliant procurements

tenders, this provides peace of mind that the item will deliver best value and confirm to the relevant standards for contract use.

432


For easy ordering see the inside front cover

Outdoors This section contains some of our suggested products for outdoor environments; you will find well designed cost effective solutions to create an engaging vibrant space adding extra scope to your building. If you cannot see what you require please call us, we are here to help provide you professional support to make sure your product selection meets your needs, remember we are independent and unbiased, and our advice is FREE.

Buying Tips: √√The products we show are designed and manufactured for

the contract market, most items have a minimum of a 5 year guarantee, if you have specific requirements please call us and we will advise the right products for you.

√√Canopies offer a great way to extend space and get pupils to

engage in new activities, if noise pollution is a concern we have green screens that arrive fully mature on day one and help prevent noise pollution to neighbours.

√√We only show the most popular products in our directory so if

you cannot see what you’re looking for then just give us a call, trained professional staff are happy to help you.

√√All our products are covered by full OJEU compliant

procurements tenders, this provides peace of mind that the item will deliver best value and confirm to the relevant standards for contract use.

√√If you need product delivered from July to September remember this is the peak period of demand and due to the current economic climate many suppliers have reduced stock holding, we therefore suggest you call us if fixed delivery times are important to you, we will then advise you what products can meet your requirements.

433


For easy ordering see the inside front cover

Display This section contains some of our suggested products for teaching and learning environments; you will find products that are designed to meet the needs of reduced budgets. We have also included a number of products that are better for the environment as well as products designed to offer higher performance standards to meet the challenging needs of education today. If you cannot see what you require please call us, we are here to help provide you professional support to make sure your product selection meets your needs, remember we are independent and unbiased, and our advice is FREE.

Buying Tips: √√The products we show are designed and manufactured for

√√All our products are covered by full OJEU compliant

√√If you need product delivered from July to September remember

√√The page opposite gives you some easy to identify icons to

the contract market, most items have a minimum of a 5 year guarantee, if you have specific requirements please call us and will advise the right products for you.

this is the peak period of demand and due to the current economic climate many suppliers have reduced stock holding, we therefore suggest you call us if fixed delivery times are important to you, we will then advise you what products can meet your requirements.

√√We only show the most popular products in our directory so if

procurements tenders, this provides peace of mind that the item will deliver best value and confirm to the relevant standards for contract use.

match your requirement to the product that will best suit your needs.

√√Have you thought how you can use wall space? We can offer

magnetic wallpapers that enable you to change the look and feel of your space quickly and cost effectively, call us to see how you can improve your environment.

you cannot see what you’re looking for then just give us a call, trained professional staff are happy to help you.

...creating inspirational environments 434


| Conditions

‌More Than Just Furniture Most of our library spaces are designed and made bespoke to meet your needs, our designers and space planners will help make your brief a reality. A modern Library resource space needs to deliver much more than a traditional shelving system used to in the past. These spaces are generally very rich in IT and create a relaxed yet formal approach to enable us to get the most from the space. A modern well planned space can help staff feel more valued, improve performance and increase motivation. Logical layouts and modern flexible products will help derive more efficient use of space saving you money every day.

...creating inspirational environments 435


Conditions |

Why partner with us...

√√Independent, impartial professional advice √√Over 30 years of experience √√Financially secure √√Safe, legal compliant procurement √√Fit for purpose, quality products √√Knowledge of the marketplace √√Interior design and space planning √√Full project management and support √√A passion to make your environment exceptional √√We will save you money and deliver best value ...we care

More than just furniture... A modern well planned space can help staff and students feel more valued, improve performance and increase motivation. Logical layouts and modern flexible products will help derive more efficient use of space. A 1 hour conversation with us could just save you money, improve staff moral and reduce your impact on the environment, call us to find out how.

...contact us

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