WELCOME TO KOLLEGE TOWN SPORTS... Thank you for the opportunity and privilege to introduce the services offered by Kollege Town Sports, a division of Madison All 4 You, llc. From Team to Corporate needs, Kollege Town prides itself as a group of experts dedicated to economically outfitting a variety of customers. Through superior customer service, the newest market technology, and an innovative business model, Kollege Town will be the paramount supplier of customized soft goods in the country. As an Independent Representative of Kollege Town, you represent the mission of this company. By infusing Kollege Town's expertise in apparel customization with your knowledge of local demands, you create your own small business. Awareness and understanding of five key components will drive your success: Payment, Product, People, Procedures and Pricing. PAYMENT: Kollege Town Independent Reps earn commission on orders with standard-level pricing. 10% is paid out on all orders in the Level 1 price range. 5% is paid out on all orders at Level 2. Commission on non-standard pricing will be negotiated with sales management. Upon receipt of customer payment by KT, commission is paid to the Independent Rep in next monthly pay period. If customer payment is not received within 120 days of order invoice date, sales commission is waived. PRODUCT: Kollege Town brings several soft-good options to the table, including Adidas, Under Armour, KT Brand, Alleson and fanaKTive. We are the soft goods experts. Embellishment options are Screen Print, Embroidery, Tackle Twill and Laser Etching. Providing quality customized apparel is essential, but customers expect even more. That's where Kollege Town's apparel programs come into play. Online stores and player packs offer customers order flexibility. In addition, Kollege Town has access to many other promotional items. PEOPLE: Independent Reps will have a tremendous support system. A Sales Coordinator will be your first point of contact and an Account Manager handling order entry and order tracking. PROCEDURES: The types of orders you will be doing are Bulk and Online. Most of your art will be done by looking at premade templates to choose from. Very simple. Kollege Town provides several tools for success, including a sales book, KT sample pack, catalogs, and KTcreated sales flyers. With KT's solid infrastructure, customers will receive screened/embroidered orders within the standard 2-3 week turnaround. If an Independent Rep follows procedures when doing business, the success rate will be high. The program is in place. Follow along and let us help make your business a success. PRICING: Kollege Town’s Sales Book has all of your pricing right at your fingertips. It is very easy to get a potential customer a price. All of your embellishment charges and shipping estimates are available as well in your Sales Book. Kollege Town knows what it takes to be the best. As an Independent Rep for K ollege Town, you become the "go-to" person in your town for customized apparel. Welcome to the Team!
“Bring Kollege Town to YOUR town!”
I.
Introduction to Kollege Town
A. HISTORY: Speedboat vs. Aircraft Carrier: We can react. Willing to do the things other companies aren’t able to do. Offer more flexibility, efficiency. Recognize the need to adjust.
B. PHILOSOPHY: Excellent Service, Quality Product, Competitive Pricing
II.
C. ALL-INCLUSIVE PRODUCTION FACILITY: Control Your Own Destiny: Because we have production under one roof, we can monitor orders more closely. 5 P’s (Payment, Product, People, Procedures, Pricing)
A. PAYMENT
1. Commission Levels 5%/10% pending sale price to customer. 2. Commission Structure: Example timelines of commission order submitted Aug 1, shipped and invoiced Aug 14, customer pays Aug 28, commission paid third week of September.
order submitted Aug 1, shipped and invoiced Aug 21, customer pays September 15, commission paid third week of October. order submitted Aug 1, shipped and invoiced Aug 17, customer pays October 1, commission paid third week of November. order submitted Aug 1, shipped and invoiced Aug 14, customer pays December 23, no commission paid (120+ days past due).
B. PRODUCT—KT Family of Products
1. Primary: These are the brands we inventory and sell most heavily, partner brands (90% of your business). a. Adidas: Uniforms, apparel, footwear for all seasons b. Under Armour: Uniforms, apparel, footwear for all seasons c. KT Products: Price point apparel d. Alleson: Youth focused, price point uniforms/practice gear, price point apparel e. fanaKTive: Wall graphix, ground graphix, foam boards
2. Supplemental: These are additional brand offerings (10% of your business). a. OrigAudio: Customizable headphones, customizable speakers b. Toolshed: Customizable compression and base layer c. Imprints: Many brands offered. Unique apparel inquiries. d. Wincraft: Booster club and promotional items e. Top of the World: Headwear f. Outdoor Cap: Headwear g. Holloway: Multi-colored outerwear offerings C. PEOPLE: KT Staff and Support
1. Sales Coordinator Checks inventory, helps on procedures, completing forms, product questions, quoting, special pricing (personalized support) 2. Account Manager Places orders, follows up on order status, artwork, form requests (for more informal inquiries dealing with existing orders) 3. Additional Sales Support Resources a. Sales Book (binder) b. Training Packet and Electronic Tutorials (this outline, supplemental flyers, online tutorials on “how to” topics) c. Sales Meeting Folder (UA/Adidas pocket folder for use during sales meetings) d. Kollege Town Website (flipper catalogs for art, product catalogs, walk-through resources for remote meetings, www.kollegetown.com) e. Flyers/Catalogs Hard copy catalogs of same information on KT website.
D. PROCEDURES 1. 2. 3. 4.
KT Contact Information New Customer Information Form New Account Information Form Types of Orders a. BULK: Order meets standard minimums—2-3 week turnaround.
b. ONLINE: Orders placed online and shipped to one location individually packaged. a. No inventory b. No money collection c. Individually packed d. Can be used as fundraiser e. Ease and simplicity
5. Art 1. Screen Print a. Template Designs b. Ink Color Palate c. Name and Number Fonts 2. Embroidery a. Templates b. Embroidery Fonts 3. Tackle Twill a. Templates b. 6. Order Turnaround (2-3 regular; 3-4 twills; fanaKTive 2-3; OrigAudio 4-5; replica jerseys 4-6; toolshed 2-3; custom uniforms (see sales coordinator). 7. Order Minimums (6 standard embroidery, 12 screen print, 24 headwear embroidery, 24 twills, 12 etching)
III.
E. PRICING 1. Preset Pricing 2. Price Grid 3. Additional Embellishment Pricing 4. Shipping Estimates With Ground Map
SAMPLES Upon selecting pre-set sample kit package, cost can be paid with credit card or will be deducted from initial commission check(s)
IV.
TUTORIALS A. New Customer Information Form B. New Account Form C. Blank Item Order Form D. Embellished Item Order Form E. New Form Request
V.
FAQ’s
NEW CUSTOMER INFORMATION FORM PLEASE RETURN COMPLETED FORM TO: Shawn Stimmel shawns@kollegetown.com
Legal name of company
Madison All 4 You
Corp ____
Trade Name (dba)
If Tax Exempt, please attach
Partnership _x___ Sole Proprietor ____
Kollege Town Sports
Tax Exemption Certificate
Nature of Business
County
Sports Apparel
Dane
Gov't ____
Fed ID #
N/A Purchase Orders required:
NO
Billing Information Person to contact for payment
Title
Mike Thompson
Accountant
Billing Address
Phone No.
608-846-1823 E-Mail Address
6111 Pepsi Way
miket@kollegetown.com
City, State, Zip
Fax No.
Windsor, WI 53598
608-846-1824
Shipping/Contact Information Person to contact for orders
Title
Jeff Handlen
VP
Shipping Street Address
Phone No.
608-846-1823 E-Mail Address
6111 Pepsi Way
jeffH@kollegetown.com
City, State, Zip
Fax No.
Windsor, WI 53598
608-846-1824
*BANK & TRADE REFERENCES MUST BE COMPLETED FOR NET 30 TERMS, OTHERWISE PREPAYMENT TERMS WILL APPLY Bank Information Bank Name
Account No.
Park Bank
61482996-004
Bank Address
Contact
621 W Beltline Hwy
Mark Williams
City, State, Zip
Phone No.
Madison, WI 53517
608-246-9987
Trade References Company Name
Account No.
Vision Graphics
54419
Address
Contact
422 Water St
Brad Hinkley
City, State, Zip
Phone No.
Milwaukee, WI 53098
262-554-1932
Company Name
Account No.
ServiceMaster
122005
Address
Contact
5210 Advance Blvd
Patricia Hudson
City, State, Zip
Phone No.
Madison, WI 53714
608-289-3323
This credit application is submitted by Customer, to Kollege Town Sports to obtain credit. Customer and Customer's authorized representative signing this agreement represent and warrant that the information provided in this application and in any and all documents furnished by the Customer, to Kollege Town Sports, is true and correct in all material respects and contains all information necessary so that this application is not materially misleading
Name/Title Signature
Michael Thompson
Accountant
Date
8/20/2013
Michael Thompson 8/19/2013
NEW ACCOUNT INFORMATION CUSTOMER/SCHOOL:
University of Wisconsin--Madison
ACTIVITY:
Recreation Department
SALESPERSON NAME:
JeямА Keehn
CREDIT APPLICATION:
PENDING
ON FILE
PREPAY
PURCHASE ORDER REQUIRED:
BILL-TO: ADDRESS1:
245 West Gorham St.
ADDRESS2: CITY:
Madison
CONTACT NAME:
STATE: WI
Jim Peterson
53517
Recreation Director
jpeterson@uwisc.edu
EMAIL: 608-289-3984
PHONE:
SHIP-TO:
TITLE:
ZIP:
FAX:
608-222-1425
[If different than BILL-TO]
ADDRESS1:
SAME
ADDRESS2: CITY: CONTACT NAME:
STATE:
ZIP:
TITLE:
EMAIL: PHONE:
FAX:
8/19/2013
Wht/Black Adidas Super Nova Glide 5
Wht/Black Adidas adiZero 5 Star Glove
Q23807
AF0002
DESCRIPTION
5
S
5.5
M
6
L
6.5
7
7.5
8
8.5
2
4
2
XL
2X
1
3X
4X
2
5X
MT
9.5
LT
10
11
1
XLT 2XT
10.5
2
3XT
11.5
4XT
12
12.5
13
13.5
14
15
16
17
*Make sure to add $1.00 to the cost of all 2XL, 3XL (For Larger/Tall Sizes, Contact Sales Coordinator)
XS
9
Dubuque, IA 52001 ADDITIONAL INFO:
PO NUMBER
58231
CITY-STATE-ZIP
Football
Black/Plat Adidas Filthy Quick Mid D
COLOR
2000 University Ave ADDRESS LINE 3
SPORT
Brad Horstmann
SALES REPRESENTATIVE
G67076
STYLE #
CANCEL DATE
REQ SHIP DATE
8/12/2013
ORDER DATE
Stan Zweifel
c/o Stan Zweifel ADDRESS LINE 2
PHONE NUMBER
Univ of Dubuque Football
ADDRESS LINE 1
Univ of Dubuque Football
CUSTOMER NUMBER
SHIP TO NAME
ORDERED BY
CUSTOMER NAME
BLANK ITEM ORDER FORM
18
19
20
21
PAGE
YS
YL
TOTALS
YM
YOUTH
1
YXL
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
0 0 0 0 0 0 0
$0.00
$0.00
0
$782.00
$0.00
0
0
$0.00
0
14
$0.00
0
$256.00
$206.00
$320.00
TOTAL COST
$0.00
$32.00
$103.00
$80.00
UNIT PRICE
1
0
8
2
4
TOTAL UNITS
OF
Black
1893
Colors / Instructions
DESIGN #:
LOCATION:
COLOR
STYLE #
CANCEL DATE
REQ SHIP DATE
8/12/2013
ORDER DATE
Stan Zweifel
QTY
M/L
L/XL
APPAREL
LC
Football (in pill)
Royal
White
REORDER
SCREENPRINT
x-spartan head
Digitizing Fee
Adidas Select Polo
S
M
XL
4
L
5 3
*2XL
6.5
7.5
2
*3XL
7
9.5
*4XL
9
8
*MT
8.5
9
*LT
9.5
10.5
*XLT
10
11.5
*2XLT
11
12.5
*3XLT
12
Colors / Instructions
DESIGN #:
LOCATION:
EMBROIDERY
NEW PRINT
X
TACKLE TWILL
X
Colors / Instructions
DESIGN #:
LOCATION:
REORDER WITH CHANGES
13.5
*4XLT
13
PAGE
ETCHING
*Make sure to add $1.00 to the cost of all 2XL, 3XL (For Larger/Tall Sizes, contact Sales Coordinator)
XS
6
Dubuque, IA 52001 ADDITIONAL INFO:
PO NUMBER
DESCRIPTION
CITY-STATE-ZIP
Football
S/M
2000 University Ave ADDRESS LINE 3
SPORT
Brad Horstmann
SALES REPRESENTATIVE
c/o Stan Zweifel ADDRESS LINE 2
PHONE NUMBER
Univ of Dubuque Football
ADDRESS LINE 1
Univ of Dubuque Football
CUSTOMER NUMBER
EMBELLISHED ITEM ORDER FORM
ORDERED BY
CUSTOMER NAME
SHIP TO NAME
YS
YL
TOTALS
YM
YOUTH
1
YXL
$0.00 $531.00
$0.00
0 0
$0.00
0
15
$0.00
0
$50.00
$0.00
$175.00
$306.00
TOTAL COST
$0.00
$50.00
$35.00
$34.00
UNIT PRICE
1
0
1
0
5
9
TOTAL UNITS
OF
NEW ONLINE FORM REQUEST CUSTOM OPTIONS
C1-Emb Name - $5.00 C3 - Printed Name - $5.00 Full School Name or Organization
C2-Emb Number - $5.00 C4 - Printed Name - $5.00 Univ of Dubuque
Stan Zweifel Dubuque, IA
Contact Name City/State
OďŹƒce Use Only
ONLINE INFO
#
Organization Code Shipping Address
Product Description
1 Kollege Town S/S T-Shirt
ONLINE
8/12/13
Style #
Color White Royal
2000
Inv. $ $7.00 $8.00
City
Dubuque
Form $ Yth $9.00 $10.00
Closing Date
IA
State
#
Horstmann
Sales Rep
8/20/13
Opening Date
2000 University Ave
(2 DAYS AFTER ART RECEIVES)
Sport Football
Checks Payable To Date of Request
ART DUE DATE
RUSH / APPROVAL BY MANAGER
Zip Code
Product Description
502
2 Kollege Town S/S T-Shirt - Color
2000
11 Adidas Hooded Sweatshirt
8983
2400
12 Adidas Open Bottom Sweatpant
9745
4 Kollege Town S/S Dri T
506
13 Adidas Short Sleeve Tee
3720
5 Kollege Town L/S Dri T
506LS
14 Adidas Long Sleeve Tee
2297
6 Kollege Town 9" Dri Short
5069P
15 UA Team Fleece Hoody
1237619
7 Kollege Town 9" Mesh Short
569P
16 UA Fleece Team Pant
1229503
8 Kollege Town Hooded Sweatshirt
500
17 UA Locker Short Sleeve Tee
1233672
9 Kollege Town Crew Sweatshirt
501
18 UA Locker Long Sleeve Tee
20 Product Description
Adidas Short Sleeve ClimaLite
Style #
Adidas Select Polo
Style #
2996
Color
1893
Color
Ship To Individual Address
Style # Color
10 Kollege Town Open Bottom Sweatpant
3 Kollege Town L/S T-Shirt
19 Product Description
X Ship To Bulk Address
8/29/13 52001
Grey Grey
Inv. $
Form $ Yth
$40.00 $38.00
$42.00 $40.00
1233673
Heather Royal
Invoice $
$23.00
Form $
$25.00
Royal
Invoice $
$35.00
Form $
$37.00
21 Product Description
Style #
Color
Invoice $
Form $
22 Product Description
Style #
Color
Invoice $
Form $
X New Art
Reorder
Design #
34 FF
Location
X Screenprint
Embroidery
Product #
Tackle Twill
1, 2, 11, 19
. .
Primary
Black White
3.
34 LT
Embroidery
Tackle Twill
12
Product #
Dubuque Football x-spartan head
INK / Embroidery Colors
Lt Royal
Secondary 2.
Design #
X Screenprint
Custom Option Dubuque Football x-spartan head
INK / Embroidery Colors 1.
Reorder
Location
Custom Option
Primary
X New Art
1.
Secondary 2. .
4.
.
Notes:
Lt Royal White
3. 4.
Notes:
Art Done
New Art
X Reorder
Screenprint
Design #
X
Product #
Embroidery
Tackle Twill
20
1.
White
Secondary 2.
Black
.
Screenprint
Embroidery
Tackle Twill
Product #
Custom Option
INK / Embroidery Colors
.
Reorder
Location
Custom Option
Primary
New Art Design #
LC
Location
Art Done
Dubuque x-spartan head Football
INK / Embroidery Colors Primary
1.
Secondary 2.
3.
.
4.
.
Notes:
3. 4.
Notes:
Art Done
Notes and Instructions:
$3.00 Shipping Charge per form will be added (MERCHANDISE FORMS ONLY)
Art Done
Q: What is our regular turnaround time for sales orders? A: The turnaround time for the following types of sales orders refer to when it will ship from the Kollege Town Sports Building: Blank orders where inventory is in our building (1-2 days); Blank orders where product needs to be ordered in (1-2 weeks); Orders being printed or embroidered (2-3 weeks); Orders being tackle twilled (3-4 weeks).
Q: What is a RUSH order? A: Any embellished order that needs to ship under the standard turnaround time of 2-3 weeks. These orders will need to be approved by your sales coordinator.
Q: What is our regular turnaround time for art? All art will be turned around in 3-4 days. For forms, once the art is approved, the form will be created and emailed the next business day.
Q: How do I look up pricing? A: Pricing is provided by the templates and/or cheat sheets in your sales. Please note that when using the cheat sheets, that item price is blank. If they need to add embellishment, be sure to add the charge to the blank price. If you have any other questions on pricing, please contact your sales coordinator.
Q: How do I check product availability? A: You will need to contact your sales coordinator to check any inventory.
Q: What are order minimums? A: Blank orders do not have a minimums; Printing is a minimum of 12 per art set up; Embroidery is 6 per art set up; Tackle twilled items and hats are a minimum of 24.
Q: What if I get a late order or an addition to an order already placed? A: Once your regular order is placed, there is no adding onto it. The customer will need to reorder the item and hit the minimums for that type of order.
Q: How do I open up a new account? A: The first time you get an order at a new school/business, they will need to fill out a complete credit application and turn in tax exempt forms if applicable. If the credit application is not filled out completely, the account will be set up as a Prepay and will require a credit card for purchase. Any account can be set up without a credit application if they want to give us a credit card up front. We cannot keep the credit card on file so they will need to resubmit for each order. We currently accept Visa, Master Card and Discover.
Q: What type of art file do I need to get to create a logo? A: The best type of file to get is a vector file; which is either an EPS or Illustrator. Most schools and businesses will have their logo as a vector file; you just need to find the correct person who has it. If all you can get is a jpeg, we will have to recreate the art and there is a chance we will have to charge an art fee. Art fee is $25 per hour.
Q: When will I received my commission check? A: Normally the amount of commissions earned are calculated and paid in the 3rd week of the month after they were earned. A commissions report listing the invoices earning commission is included with the check.
Q: I have earned commissions, why haven’t I received my first commission payment? A: Commissions earned must cover the cost of sample kits before the first commission payment is made. This may take more than one month. When the cumulative total of commissions earned, exceeds the charges for sample kits, the first commission check is sent with all of the commission reports to–date. A statement of your account will be sent until the first commission payment is made.
Q: I know a customer paid with a credit card payment just before the end of the month. Why wasn’t it included in my commissions? A: When we receive credit card information for payment, we enter it into the website of our credit card processor. It normally takes three days after that for our company to receive the cash in our bank account. It is the receipt of cash that triggers the accounting entries applying the payment against the invoices. Thus commissions are not earned until the date the cash is in our bank account.
Q: Will I receive a form W-2, Wage and Tax Statement reporting my earnings at the end of the year? A: No, the form W-2 is a statement used for reporting employee earnings. As an Independent Rep, you will receive a form 1099 which reports your earnings of commissions paid to you during the calendar year. They are normally mailed around the end of January.