t n e
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PLAN N O IMPLEMENTATI BUILDING CAPACITIES to support CDLD POLICY IMPLEMENTATION
NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
CDLD Policy Implementation Unit
Local Government, Elections and Rural Development Department Government of Khyber Pakhtunkhwa
The Report on Capacity Building Needs Assessment and Implementation Plan has been prepared and published by the CDLD Policy Implementation Unit of the Local Government, Elections and Rural Development Department (Government of Khyber Pakhtunkhwa) with the technical assistance of the Khyber Pakhtunkhwa Community-Driven Local Development (CDLD) Programme. Authored by: Ajmal Khan (Key Capacity Building Expert, Khyber Pakhtunkhwa CDLD Programme) Reviewed by: Brian Fawcett (Team Leader, Khyber Pakhtunkhwa CDLD Programme) Barkat Ullah Khan (Coordinator, CDLD Policy Implementation Unit, Government of Khyber Pakhtunkhwa) Edited by: Tariq Afridi (Senior Strategic Communication Specialist, Khyber Pakhtunkhwa CDLD Programme) Harris Shah (Programme Officer, Khyber Pakhtunkhwa CDLD Programme) Designed by: Wasim Abbas (Ad.Sense Printing & Advertising, Peshawar) Photographs by: Syed Ishfaq ur Rehman and photo archives of Khyber Pakhtunkhwa CDLD Programme Publishing date and location: April 2016, Peshawar, Pakistan
The European Union supports the Government of Khyber Pakhtunkhwa to implement the Provincial Policy “Community-Driven Local Development (CDLD)� through financial resources, and technical assistance provided by Hulla & Co. Human Dynamics KG. The overall objective is to build responsiveness and effectiveness of the State to restore citizen trust, stimulate employment and livelihood opportunities, and ensure the delivery of basic services.
CONTENTS BACKGROUND TO THE REPORT
01
1.
SUMMARY OF THE REPORT
03
2.
SCOPE OF THE REPORT
04
3.
METHODOLOGY OF THE STUDY
06
4. DATA SOURCES AND CBNA TOOLS 4.1 Existing capacities 4.2 Trainings received 4.3 Trainings required 4.4 On-job technical assistance required 4.5 Equipment and material required
07 07 07 08 08 08
5. 5.1 5.2
LIMITATIONS OF THE STUDY Non-availability of staff for interview and assessment Lack of ownership
09 09 09
6. 6.1 6.2 6.3
FINDINGS OF THE STUDY Existing capacities Capacities required for the implementation of CDLD Policy Capacity Building Implementation Plan (CBIP)
10 10 15 23
Annex-1 Annex-2
Capacity Buidling Needs Assessment and Implementation Plan Capacity Buidling Needs Assessment on LGA 2013
38 47
Acronyms ADLG
Assistant Director Local Government
AUTOCAD
Automatic Computer Aided Design
BOQ
Bill of Quantities
CBIP
Capacity Building Implementation Plan
CBNA
Capacity Building Needs Assessment
CBO
Community Based Organisation
CDLD
Community-Driven Local Development
C&W
Communication and Works
DAO
District Accounts Officer
DC
Deputy Commissioner
DDC
District Development Committee
DDS
District Development Strategy
DHIS
District Health Information System
DMO
Divisional Monitoring Officer
DO
District Officer
EMIS
Education Management Information System
EU
European Union
F&P
Finance and Planning
GIS
Geographic Information System
GoKP
Government of Khyber Pakhtunkhwa
KP
Khyber Pakhtunkhwa
LD
Line Department
LGA
Local Government Act
LG&RD
Local Government and Rural Development
MB
Measuring Book
MIS
Management Information System
MS
Microsoft
NC
Neighbourhood Council
OJTA On-job Technical Assistance O&M Operation and Maintenance PCRC
Policy Coordination and Review Committee
PFC
Provincial Finance Commission
PHE
Public Health Engineering
PIU
Policy Implementation Unit
PTC
Parent Teacher Council
SMP
Social Mobilisation Partner
SNE
Schedule of New Expenditure
SRSP
Sarhad Rural Support Programme
TEC
Technical Evaluation Committee
TNA
Training Needs Assessment
VC
Village Council
BACKGROUND TO THE REPORT The Government of Khyber Pakhtunkhwa (GoKP) is responding to unprecedented levels of damage and disruption caused by armed conflict and natural disasters particularly during the last decade and a half. In Khyber Pakhtunkhwa province, particularly Malakand Division, large parts were severely affected by the mass exodus in 2009 and the ensuing monsoon floods in 2010, virtually wiping out the economic and infrastructure landscape of the region. Whilst the provincial government re-established administrative control over all the seven Malakand Districts of Division, the socioeconomic demography of the approximately 6,300,000 inhabitants remains precarious and fragile. Mindful of the root causes that triggered the extremist forces to build a foothold in the area, the GoKP seeks to consolidate and stabilise the current transition process of post-crisis measures by overcoming the trust deficit between the state and the citizens. Resultantly, the GoKP prioritised Malakand Division for a roll-out of an innovative results-based approach towards local development which is driven by the communities themselves. The Policy, entitled as Community-Driven Local Development (CDLD), entails implementation of a local development strategy that combines restoration and enhancement of frontline public services and livelihood opportunities across all the 238 union councils in Malakand Division.
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
Community-Driven Local Development
01
Result 1 A programme has been launched at the provincial level to facilitate the implementation of CDLD Policy which is enabling the funding of community-led initiatives at the district level. Orientation and training of concerned district administrative staff in all aspects of CDLD remains one of the priority areas of the programme interventions.
Result 2 Capacity for fostering leadership towards area-based and community-driven local development and service delivery are the focus areas. Development of capacities for territorial diagnosis at the union council level, guiding the process of formulation of district level development strategies, ensuring transparency in grants for community projects and managing public assets also remain core topics for capacity building.
Result 3 Monitoring and evaluation systems at the provincial and district levels are being established to generate relevant and timely data related to CDLD initiatives. This is being ensured through the establishment of a comprehensive technology based Management Information System (MIS). Also, periodic evaluation mechanisms with agreed indicators for relevance, efficiency, effectiveness, impact, sustainability, quality and frequency are being placed.
Result 4 Reporting and accounting systems at province and district levels are being augmented with specific reference to the CDLD Policy implementation. Technical assistance in this area covers development of formats for technical + financial reporting and internal audit of the district level CDLD portfolio. Also, working formats are being standardised for third party validation and external audit of CDLD specific initiatives.
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CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
1
SUMMARY OF THE REPORT ABOUT THIS MANUAL
The capacity building implementation plan report including the capacity development needs assessment (TNA) comprehensively analyses the capacities of all line department officials in the six districts of Malakand Division. Capacities of 400 officials from various line departments, such as, Education, Health, Finance & Planning, Communications & Works, Public Health & Engineering, Irrigation, On-Farm Water Management, Social Welfare, Soil Conservation, Local Government & Rural Development, Agriculture, Fisheries and Livestock were assessed and analysed to implement CDLD Policy framework. The report looks into different levels of capacities required for CDLD Policy implementation in the pilot phase in the CDLD target districts. Technical assistance team of CDLD formulated a set of questionnaire exclusively tailored to provide a snapshot of the existing capacities and elicit responses to a number of important questions, such as:
What are the goals and objectives of the CDLD Policy? What problem(s) do you foresee in achieving the goals and objectives of the CDLD Policy? Who are the key stakeholders of the CDLD framework? Do you understand your specific role within the CDLD framework? Do you know and understand the role of different sub-committees for CDLD? Do you understand the CDLD project cycle? Do you know about the importance and process of DDS preparation and revision? Do you have sufficient knowledge and resources required to implement the CDLD Policy?
The overall findings in response to these questions strongly validate the importance of capacity building for line department officials under the four technical assistance components. To implement the CDLD Policy, the district officials need support in the shape of conventional trainings and onjob technical support by using Problem Driven Iterative Adoption (PDIA) approach. The report exhibits that 453 officials deputed in the six districts of all devolved the departments were interviewed. Analysis of the survey reflected that only 28% of all the officials participated in some kind of professional trainings during their whole career. 97% of the respondents demanded relevant trainings in order to implement the CDLD Policy framework. Based on these findings, the Khyber Pakhtunkhwa CDLD Programme has developed the Capacity Building Implementation Plan (CBIP) with the implementation strategy.
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
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2
SCOPE OF THE REPORT ABOUT THIS MANUAL
The capacity development process effectively requires identifying existing capacities and what additional capacities may be needed to achieve the desired objectives. That is the main purpose of Capacity Building Needs Assessment (CBNA). Capacity assessment is an analysis of desired capacities against existing capacities which generates an understanding of assets and needs that can serve as input for formulating a capacity development response. It can also set the baseline for continuous monitoring and evaluation of progress against relevant indicators and to help create a solid foundation for long-term planning and implementation. Technical assistance team conducted a CBNA survey which also included training needs assessment. This baseline survey covers all the six district of Malakand Division, including Chitral, Dir Lower, Dir Upper, Malakand, Shangla and Swat. Through a detailed questionnaire, information related to existing capacities and requirements for future was collected from all line department officials. Baseline questionnaire provided the opportunity to the technical assistance team to collect information through direct and indirect questions. Survey teams collected all data by directly meeting with the concerned line department officials at their workplaces. Survey team utilised their best efforts and available resources to reach out to 453 officials of all devolved departments in the six districts.
Line Department Officials District
04
Finance and Communication Public Health Irrigation Planning and Works Engineering
Local Government / Rural Development
Education
Swat
3
15
5
5
20
21
Malakand
0
13
7
12
14
20
Shangla
1
6
2
0
5
11
Dir Upper
6
5
6
0
8
10
Dir Lower
6
17
9
9
12
18
Chitral
4
2
1
3
13
18
Total
20
58
30
29
72
98
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
Line Department Officials District
District Administration
Agriculture
Water Management
4
6
13
0
3
5
12
7
5
3
1
2
4
3
3
5
2
1
2
0
2
4
Dir Lower
5
3
2
0
3
2
4
Chitral
6
3
0
4
5
2
2
Total
27
18
7
17
30
29
18
Health
Social Welfare
Soil Livestock Conservation / Fisheries
Swat
4
4
0
Malakand
4
3
Shangla
3
Dir Upper
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
Community-Driven Local Development
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3
METHODOLOGY THE STUDY ABOUT THIS OF MANUAL
The methodology for CBNA report formulation was based on semi-structured interviews and questionnaire, with a combination of closed and open ended statements. Detailed questionnaire was developed and shared with the Policy Implementation Unit (PIU) established in the Local Government, Elections and Rural Development Department, Khyber Pakhtunkhwa for reviews and inputs followed by the approval. Subsequently, the PIU sent a formal request to all the concerned district line departments for supporting the conduct of the study. Capacity building team was given a day-long orientation on methodology of study and structure of questionnaire. In line with the report’s methodology, all available concerned district officials were interviewed and their capacities were assessed.
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CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
4
DATA SOURCES AND CBNA TOOLS
By using different primary data sources, the technical assistance team endeavoured to cater to the different aspects of the survey. A methodology was developed for conducting assessments of capacities that is systematic and rigorous, yet flexible and adaptable. Although, it is not a blueprint replica, it can still be used in a variety of contexts to suit different purpose. The methodology provided structure for discussion about the scope and process of capacity assessment exercise and about the capacity development agenda, more generally consisting upon:
1. Existing capacities 2. Training needs assessment (trainings received vis-Ă -vis trainings required) 3. On-job technical assistance 4. Equipment and material required
As specified, a majority of data for this analysis was drawn from primary sources by interviewing officials from all devolved line departments based in CDLD pilot districts. The CBNA baseline tools were divided in five parts, including:
4.1 Existing capacities Collected information through different questions to assess the existing capacities to implement the CDLD Policy at the district level. This exercise tool also gave the opportunity to the respondents to rank their capacities.
4.2 Trainings received Gathered the information about the current practices with regards to in-service trainings of line departments emphasising on the frequency of delivery of these trainings and relevance of the trainings to their job descriptions.
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4.3 Trainings required Before the conduct of the analysis, a brief orientation about the CDLD Policy framework was given to the respondents followed by the need identification of trainings required to successfully implement the CDLD Policy framework.
4.4 On-job technical assistance required Analysed continuous support required by the officials of the line departments at the district level to successfully implement the CDLD Policy framework.
4.5 Equipment and material required Gathered the information about the need for technical equipment and material resources required for the CDLD Policy implementation.
08
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
5
LIMITATIONS OF THE STUDY
Like other studies of comparable nature, this particular study was also constrained by certain limitations pertaining to the unique CDLD model assigned to the concerned line departments, which limited the depth and breadth of analysis to some extent. During the conduct of the comprehensive study, the following limitations were faced by the capacity building team of the Khyber Pakhtunkhwa CDLD Programme:
5.1 Non-availability of staff for interview and assessment During the CBNA exercise, the technical assistance team faced multiple impediments due to the occasional non-availability of staff. Quite a few district officials have been assigned dual roles. It was also observed that a number of posts are still lying vacant. For example, several of the district level staff working in Dir Lower are looking after the affairs in Dir Upper. Within this temporary arrangement, majority of the staff assigned with dual roles in the two districts prefer to stay in Dir Lower, neglecting the additional duty station (Dir Upper).
5.2 Lack of ownership From the conduct of CBNA exercise, it was reported as one of the observations of the capacity building team that a high number of the line departments’ staff has not yet owned the CDLD Policy framework in its entirety. It has been further observed that due to the donor funding aspect (budget support from the European Union for CDLD Policy implementation), these officials expect monetary benefits and other perks in return for their contribution and involvement in CDLD related affairs.
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6
FINDINGS OF THE STUDY ABOUT THIS MANUAL
6.1 Existing capacities The technical assistance team assessed the capacities of line department officials against three indicators: 1. Number and types of trainings availed 2. Current capacities for the implementation of CDLD Policy 3. Existing capacities to implement the CDLD Policy under Khyber Pakhtunkhwa LGA 2013
6.1.1 Number and type of trainings availed Analysis of CBNA reflects that out of 453 officials, only 34% officials attended some level of professional trainings during their professional tenure. District wise analysis shows the following percentages for trainings availed: Chitral 16%, Dir Lower 22%, Dir Upper 75%, Malakand 34%, Shangla 23% and Swat 40%. CBNA analysis also provided the department wise analysis which is: Agriculture (Agriculture, Fisheries, Livestock) 30%, Communication & Works 21%, Finance & Planning 34%, Education 37%, Health 37%, Irrigation 33%, Local Government & Rural Development 38%, On-Farm Water Management 39%, Public Health Engineering 37%, Social Welfare 44% and Soil Conservation 28%. The district and department wise summary of these results is illustrated in the following table:
Chitral Department
Officials Officials Officials Participated Participated Availed in in Trainings CBNA CBNA
Agriculture (Livestock, Fisheries)
10
Dir Lower
6
0
3
Malakand
Officials Availed Trainings 1
Officials Officials Participated Availed in Trainings CBNA 12
3
Communication & Works
2
0
17
1
13
2
District Administration Office
10
2
14
4
12
3
Education
20
3
18
6
20
10
Health
6
1
5
2
4
2
Irrigation
1
0
9
3
12
2
Local Government & Rrual Development
12
3
7
2
14
6
On-Farm Water Management
2
0
3
0
5
2
Public Health Engineering
1
0
9
0
7
4
Social Welfare
3
1
3
1
3
1
Soil Conservation
0
0
2
0
3
1
Total
63
10
90
20
105
36
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
Shangla
Swat
Dir Upper
Department
Officials Participated in CBNA
Officials Availed Trainings
Officials Participated in CBNA
Officials Availed Trainings
Officials Participated in CBNA
Officials Availed Trainings
Agriculture (Livestock, Fisheries)
5
2
16
5
4
3
Communication & Works
6
1
15
6
5
2
District Administration Office
6
1
21
7
7
7
Education
11
1
21
11
10
6
Health
3
0
4
2
5
3
Irrigation
0
0
5
4
0
0
Local Government & Rrual Development
4
2
8
2
7
5
On-Farm Water Management
3
1
1
0
4
4
Public Health Engineering
2
1
5
1
6
5
Social Welfare
3
1
4
2
2
2
Soil Conservation
1
0
0
0
1
1
Total
44
10
100
40
51
38
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
Community-Driven Local Development
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Existing capacities were also analysed by probing the topics in which the district officials of the line departments availed trainings. The details are presented district-wise in the following table: District Chitral Training Areas Training on Disaster Risk Management Training on Leadership and Strategic Planning for Service Delivery Training on Management and Monitoring Training on Monitoring and Evaluation of Community Based Projects Training on Project Management Training on Service Rules Training on CDLD MIS and GIS
District Dir Lower Training Areas Training on Monitoring and Evaluation of Community Based Projects Training on Proposal Assessment and Evaluation (Only for TEC Members) Training on Output Based Budgeting and Provincial Financial Management Training on Compliance with Engineering Technical Standards and Criteria Training on CDLD MIS/GIS Training on CBO’s Grants Management Training on Financial Management and Reporting for CDLD Training on Project Management
District Malakand Training Areas Training on Water Borne Diseases Training on Office Automation (MS Office) Training on Output Based Budgeting and Provincial Financial Management Training on Project Management Training on Service Rules Training on Water Quality Analysis Training on Management and Monitoring Training on Gender Awareness, Sensitisation, Empowerment and Participation Training on Proposal Assessment and Evaluation (Only for TEC Members) Training on Dry Stone Masonry Training on Disaster Risk Management Training on Database Management System Training on Construction Material Training on Chemical and Additives Training on CDLD MIS and GIS Training on Leadership and Strategic Planning for Service Delivery
12
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
District Shangla Training Areas Training on Environmental Impact Training on Water Quality Analysis Training on Water Borne Diseases Training on Service Rules Training on Project Management Training on Management and Monitoring Training on Disaster Risk Management Training on Monitoring and Evaluation of Community Based Projects District Swat Training Areas Training on Disaster Risk Management Training on AutoCAD Training on CDLD MIS and GIS Training on Construction Material Training on Proposal Assessment and Evaluation (Only for TEC Members) Training on Database Management System Training on Sewage and Effluent Disposal Training on Project Management Training on Office Automation (MS Office) Training on Service Rules Training on Hydraulic Designing Training on Leadership and Strategic Planning for Service Delivery Training on Management and Monitoring Training on Enviromental Protection Agency Regulations District Dir Upper Training Areas Training on Leadership and Strategic Planning for Service Delivery Training on Management and Monitoring Training on Monitoring and Evaluation of Community Based Projects Training on Office Automation (MS Office) Training on Project Management Training on Proposal Assessment and Evaluation (Only for TEC Members) Training on Service Rules Training on Environmental Impact Training on Dry Stone Masonry Training on Disaster Risk Management Training on Database Management System Training on CDLD MIS and GIS Training on AutoCAD Training on Water Quality Analysis
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6.1.2 Current capacities for the implementation of CDLD Policy CBNA analysis shows that out of 453 officials, only 97 officials attended CDLD related orientation or training from the technical assistance in the zero phase (the planning phase for the Khyber Pakhtunkhwa CDLD Programme). The table below shows that a total of 356 individuals responded that they never attended any CDLD related trainings. Training and/or Orientation received before the CBNA Attended
86
Partly Attended
11
Not Attended
356
Total
453
Analysis was further broken down to assess the capacities to implement the CDLD Policy at three levels: 1. Satisfactory understanding 2. Some understanding 3. No understanding
Analysis shows that 63% of the respondents have better understanding about the CDLD Policy primarily due to the reason that 37% of the respondents have been trained and/or oriented on CDLD Policy related matters. 24% of the respondents demonstrated some understanding, while 13% expressed no understanding about CDLD Policy implementation related aspects. 6.1.3 Existing capacities to implement CDLD Policy under Khyber Pakhtunkhwa LGA 2013 After the enactment of the Khyber Pakhtunkhwa Local Government Act (LGA) 2013, an additional rapid tool was developed to assess existing capacities to implement the CDLD Policy within the governance and administrative setup of LGA 2013. Assessment was conducted in all the six districts under which 208 officials were interviewed. Analysis shows that 100% respondents were of the view that they will be involved in the implementation of LGA 2013 in some capacity or the other, but are lacking required knowledge and expertise to support the implementation.
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CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
6.2 Capacities required for the implementation of CDLD Policy In view of the existing capacities and having attended different trainings by line department officials, required capacities to implement the CDLD Policy were also assessed. Out of 453 officials, 440 had asked for trainings to implement the CDLD Policy to get maximum results and improve trust deficit between local communities and service providers. Line department officials were of the view that they were neither trained nor did they work directly with the communities. They are of the opinion that capacity building exercise aimed at citizen awareness and community engagement will help them in contributing towards bridging the gap.
Chitral Department
Dir Lower
Number of Officials
Officials Required Training
Agriculture (Livestock, Fisheries)
6
6
Communication & Works
2
2
District Administration Office
10
10
Education
20
19
Malakand
Officials Required Training
Number of Officials
Officials Required Training
3
3
12
11
17
17
13
12
14
13
12
12
18
18
20
20
Number of Officials
Health
6
6
5
5
4
4
Irrigation
1
1
9
9
12
11
Local Government & Rrual Development
12
12
7
7
14
14
On-Farm Water Management
2
1
3
3
5
3
Public Health Engineering
1
0
9
9
7
7
Social Welfare
3
1
3
3
3
3
Soil Conservation
0
0
2
2
3
2
Total
63
58
90
89
63
58
Shangla Department
Number of Officials
Swat
Officials Required Training
Number of Officials
Dir Upper Officials Required Training
Number of Officials
Officials Required Training
Agriculture (Livestock, Fisheries)
5
5
16
16
4
4
Communication & Works
6
6
15
15
5
5
District Administration Office
6
6
21
21
7
7
Education
11
10
21
21
10
10
Health
3
3
4
4
5
5
Irrigation
0
0
5
5
0
0
Local Government & Rrual Development
4
4
8
8
7
7
On-Farm Water Management
3
3
1
1
4
4
Public Health Engineering
2
2
5
5
6
6
Social Welfare
3
3
4
4
2
2
Soil Conservation
1
1
0
0
1
1
Total
63
58
63
58
63
58
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The capacity needs assessment is divided in three major indicators: 1. Training needs assessment (TNA) 2. On-job technical assistance (OJTA) 3. Requirement for equipment and material support These indicators were further divided into two sub-categories, governance and technical requirements under TNA and OJTA. Equipment and material support needs are further divided into individual and institutional requirements. 6.2.1 Training needs assessment Assessment begins with the “need� which can be identified in several ways, but generally it commences with studying the existing capacities and identifying what is required. CBNA also provides information about the existing capacities of line department officials and the trainings required to implement the CDLD Policy framework in the pilot six district of Malakand Division. TNA was further categorised in two major areas, governance related trainings to build institutional capacities and technical trainings required to build individuals capacities. The two tables below give the trainings summary required by line department officials to improve individual and institutional capacities: Thematic Area Training Category CDLD Framework
G o v e r n a n c e
Finance and Budgeting Monitoring, Evaluation and Reporting
Training Subjects CDLD Policy Framework DDS Development and Revision Process Participatory Budgeting and Output Based Budgeting Auditing and Internal Auditing Financial Management System under LGA 2013 Monitoring of CDLD Policy Framework Monitoring and Evaluation and Participatory Monitoring of Community Projects Project Cycle Management Planning Commission Forms (PC I, II, III, IV, V) and Reporting
Planning and Management
Local Government Act 2013 Rules of Business for LGA 2013 Public Procurement Rules for Khyber Pakhtunkhwa Leadership and Management
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CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
Thematic Area Training Category Basic Computer Trainings
Training Subjects Operating System (Windows, Linux, Unix) Basic Computer (MS Word, Excel, Powerpoint) Training on Hardware and Software Accounting and Record Keeping
Finance and Budgeting
Training on Financal Powers and Regulations Advance Training on Financial Matters Community Grants Management Disease Reporting System and Sample Collection Plant Protection Training Teaching Techniques Feed Quantifying for Fishery Training on New Concept in Education
Miscellaneous
T e c h n i c a l
Extension Services Training Refresher Training on Engineering Tools and Equipment Training on Horticultural Techniques Participatory Methods to Development Social Mobilisation and Participatory Methods Artificial Insemination Training for Technical Staff Training on English Language
Monitoring, Evaluation and Reporting
Data Analysis TEC Training on Screening and Evaluation of Project Proposal Training on Construction Material Testing Water Borne Diseases and Water Testing Gender Mainstreaming Effective Communication Skills Disaster Risk Reduction Service Rules Training on Planning Commission Forms under LGA 2013 Water and Sanitation
Planning and Management
Livestock Related Trainings Public Asset Management Advance Training on Irrigation Construction Material Testing Emory Transplant Training of VC and UC Secreteries on Rules of Business Training on New Teaching Methodologies Agriculture Extension Training on Field Test and Survey Tools
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
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Thematic Area Training Category
Training Subjects Training on Environmental Mitigation Measures New Techniques of Hybrid Seed Training on Off-season Vegetables Training on Pesticide Technical Training on Breeding and Feeding Soil Test
T e c h n i c a l
Firefighting and Sanitation staff Training on Disaster Management Scheme Desiging (Water Channel and Protection Walls) Sectoral Softwares (EMIS, DHIS etc.) Fisheries related Training Courses (Foreign) Firefighting Engineering Standards Solid Waste Management Advance Computer Training (Databases and Networking) Advance Education Techniques Training on MIS, GIS, GPS and Google Earth Technical Softwares
Training on Accounts Software Engineering Software (AutoCAD, Eagle Draw and Pipe 2000) Hydraulic Structure and Canal Designing Training on Android Touch System
18
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
CBNA analysis also displays information about the common and specialised trainings requested by line departments in the CDLD districts. FREQUENTLY Requested Trainings District Chitral Dir Upper Dir Lower Shangla Malakand Swat
Category
Department
Training CDLD Policy Framework
Governance
Agriculture, Local Government & Rural Development, Communication & Works, Public Health Engineering, Irrigation, Social Welfare, Soil Conservation, Finance & Planning, Education, Health and On-Farm Water Management
Local Government Act 2013 Planning Commission Forms (PC I, II, III, IV, V) and Reporting Leadership and Management Accounting for LGA 2013 and CDLD Advance Computer Training Basic Computer (MS Word, Excel) Community Grants Management Bill of Quantities Formation
Chitral Dir Upper Dir Lower Shangla Malakand Swat
Technical
Agriculture, Local Government & Rural Development, Communication & Works, Public Health Engineering, Irrigation, Social Welfare, Soil Conservation, Finance & Planning, Education, Health and On-Farm Water Management
Engineering Software Monitoring and Evaluation Participatory Budgeting Social Mobilisation and Participatory Methods Training on Financial Management under LGA 2013 Training on Planning and Development under LGA 2013 TEC Training on Screening and Evaluation of Project Proposals Training on MIS, GIS and Google Earth
SpecialiSed Trainings Requested by Engineering Departments District
Category
Department
Common Trainings Required Engineering Software
Chitral Dir Upper Dir Lower Shangla Malakand Swat
Technical
Agriculture, Local Government & Rural Development, Communication & Works, Public Health Engineering, Irrigation, Social Welfare, Soil Conservation, Finance & Planning, Education, Health and On-Farm Water Management
Bill of Quantities Formation Training on Field Test and Survey Tools Training on Engineering Tools Training on Engineering Standards Hydraulic Structure and Canal Designing Training on Infrastructure Designing Water Borne Diseases and Water Testing Solid Waste Management
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6.2.2 On-job technical assistance required OJTA is the training imparted at the workplace, i.e. learning at every step under the supervision of an expert, while continuing with the routine job. CBNA survey also covered the area of OJTA required by line department officials for the implementation of CDLD Policy. Survey analysis reflects that out of 453 officials, 54% officials requested for OJTA. Details of such requests are as under: On-Job Technical Assistance District
C h i t r a l
Main Category Sub Category Governance
CDLD Framework
Regular Assistance on CDLD Policy Framework
Planning and Management
Management Support Office Automation
Technical
Governance
Technical Softwares
Technical
Engineering Standards related to School Construction
CDLD Framework
Regular Support to TEC Members on Evaluation and Assessment of Proposals
Finance and Budgeting
Budget Preperation and Financial Matters
Planning and Management
D i r L o w e r
Technical Assistance
Public Administration Management Support Planning Commission Forms Preparation
Basic Computer Applications
Use of Advance Options in MS Office
Finance and Budgeting
Accounting Matters and Book Keeping
Monitoring, Evaluation and Reporting
Quality Control, BOQ Preperation, MB Preperation and Survey Techniques Use of Engineering Softwares
Technical Softwares
Use of MIS, EMIS, GIS, GPS, DHIS, etc. Advance Computer Skills
Technical Tools and Equipment
M a l a k a n d
20
Use of Total Station
Basic Computer Applications
Use of Advance Options in MS Office
Technical Softwares
Advance Computer Skills
Designing Softwares (Corel Draw, InPage, etc.)
Technical
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
On-Job Technical Assistance District
S h a n g l a
Main Category Sub Category
Governance
Finance and Budgeting
Budget Preperation and Financial Matters
Planning and Management
Management Support
Monitoring, Evaluation and Reporting Technical
Technical Softwares Technical Tools and Equipment
Governance
S w a t
D i r U p p e r
Technical Assistance
Finance and Budgeting
Quality Control, BOQ Preperation, MB Preperation and Survey Techniques Screeing and Evaluation of Project Proposals Advance Computer Skills Designing Softwares Construction Material Testing Updates about Accounts and Budgets Budget Preperation and Financial Matters Designing Softwares (Corel Draw, InPage, etc.)
Technical Softwares Technical
Governance
Technical
Advance Computer Skills Use of Advance Options in MS Office Use of MIS, EMIS, GIS, GPS, DHIS, etc.
Technical Tools and Equipment
Construction Material Testing
Finance and Budgeting
Budget Preparation and Financial Matters
Planning and Management
Management Support
Basic Computer Applications
Use of Advance Options in MS Office
Monitoring, Evaluation and Reporting Technical Softwares
Quality Control, BOQ Preperation, MB Preperation and Survey Techniques Communication and Reporting Skills Designing Softwares (Corel Draw, InPage, etc.) Use of MIS, EMIS, GIS, GPS, DHIS, etc.
6.2.3 Equipment and material support required by line departments In addition to other dimensions, this survey also covered the institutional and individual requirements related to equipment and material support. Line department officials responded that a number of quality control tools are required to enhance their individual and institutional capacities. These tools
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
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will help in better performance in their roles under the CDLD Policy framework. Out of 453 officials, 95% requested some kind of equipment and material support, which shows that an extensive survey may be required to further assess their individual and institutional needs. Such multifarious requirements of the districts are as under: Types of Equipment Main Category
I n d i v i d u a l
Sub Category
Equipment Scanner and Printer
IT Equipment
Desktop and Laptop Computers Android Cell Phones Storage Devices and External Hard Drives
IT Software
Engineer Related Softwares
Dygonostic Laboratories Dispensary Equipment Building for Office Building for Hospital at Union Council Level Animal Husbandary Almirah, Cupboard, Tables, Chairs and Carpets
I n s t i t u t i o n a l
Air Conditioners Additional Rooms for Staff Office Facility Improvement
Chemicals and Refrigerator for Chemicals Water Course Repair at Jaghoor and Bamborait Fish Farms Watcher Huts at Jaghoor and Bamborait Training Halls at Jaghoor and Bamborait Fish Farms Separate Office for Engineers Safe Water Drinking Supply Office Facility Repair and Renovation Medicines for Lady Health Workers Female Hostel Additional Furniture for Offices and Facilities Fire Extinguishers Incubator for Breeding
Technical Equipment and Facility
Water Supply Equipment Water Quality Test Equipment Agricultural Weather Thermometer Tractor, Shovel and Multiloader
22
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
Types of Equipment Main Category
I n s t i t u t i o n a l
Sub Category
Equipment Total Station Specification Books and Instruments Sanitation Equipment and Vehicles Monitoring Instruments for Engineers
Technical Equipment and Facility
Raw Material for Voccational Center Plotter for Engineers Lab and Equipment for Material Testing Engineering Equipment (Barometer, Measuring Wheel, etc.) Leveling Machine Cold Chain Maintenance for Vaccines X-Ray Plant Maintenance District Health Information System Cell
6.3 Capacity Building Implementation Plan (CBIP) On the basis of the survey analysis, it has been determined that the capacity building for line department officials will be carried out in three different ways: 1. Conducting trainings in required and relevant areas 2. On-job technical assistance to complement technical trainings 3. Provision of the needed equipment and material support
The CBIP covers the strategy for capacity building of line department officials with specific reference to the CDLD Policy implementation. 6.3.1 Conducting trainings in required and relevant areas: Within the context of this study, training will be a process of increasing the knowledge and skills of officials which are required for implementation of the CDLD Policy. It is a structured method by which knowledge and skills for a definite purpose are enhanced and improvised. This form of capacity building will help in bridging the gap between job requirements and present competencies of the selected officials.
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6.3.2 On-job technical assistance to complement technical trainings: OJTA is one of the paramount training methods, because it is planned, organised and conducted at the trainee’s workplace. OJTA is usually the principal method used for augmenting individual skills which in turn escalates output and efficiency. It is mainly suitable for developing expertise which are distinctive to a particular job, especially in those areas where there isn’t too much of technicality or high-end equipment involved. The technical assistance team will be deploying the following methodology for OJTA: 1. Identification of areas to be covered as part of OJTA 2. Distribution of specific tasks to the concerned subject matter experts 3. Allocation of time for each day or each week based on the schedule 4. Evaluation of OJTA measures and results OJTA is considered to be one of the best methods of capacity building as it is cost effective, totally practical, relatively simpler and result oriented. This kind of capacity building does not require hefty budgets, complex modules, exclusive nominations and workspace absentees. Its effectiveness can be even further enhanced through the application of methodical approaches. 6.3.3 Provision of the needed equipment and material support: For comprehensive and sustainable capacity building programme, availability of equipment and material support is also very essential. For that matter, this survey covers the requirements of line departments in terms of hardware equipment and training material support. Although, these aspects do not fall within the mandate of the Khyber Pakhtunkhwa CDLD Programme, which is only responsible for technical assistance, it was nevertheless felt necessary to cover this aspect of the capacity building spectrum as well. These requirements can be taken by the Policy Implementation Unit at the provincial level and Deputy Commissioner at the district level for necessary responsive measures.
24
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
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G o v e r n a n c e
Thematic Areas
Planning and Management
Monitoring, Evaluation and Reporting
Finance and Budgeting
CDLD Framework
Training Category
Rules of Business for LGA 2013 Public Procurement Rules for Khyber Pakhtunkhwa Leadership and Management
Local Government Act 2013
Financial Management System under LGA 2013 Monitoring of CDLD Policy Framework Monitoring and Evaluation and Participatory Monitoring of Community Projects Project Cycle Management Planning Commissions Forms (PC-I, II, III, IV, V) and Reporting
Auditing and Internal Auditing
Component 2: Activity 2.3
Component 1: Activity 1.6
Component 1: Activity 1.6
Component 2: Activity 2.4
Component 2: Activity 2.7
Component 4: Activity 2.7
Component 1: Activity 1.6
Component 2: Activity 2.12
Component 1: Activity 1.6
Coordinate with LGS and SNG Coordinate with LGS and SNG PIU / PCRC / Concerned Department
Coordinate with LGS and SNG
Coordinate with LGS and SNG
PIU / PCRC / Concerned Department
Component 1: Activity 1.1
CDLD Policy Framework
DDS Development and Revision Process Participatory Budgeting and Output Based Budgeting
CDLD TA (Component / Activity) Coordination / Linkages
Strategy
Training Subjects
A. Trainings Required by All Departments
Capacity Building Implementation Plan
Q 5
Q 6
Q 7
Q 8
Q 9
Timeline Q 10
Q 11
Q 12
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T e c h n i c a l
Thematic Areas
Miscellaneous
Finance and Budgeting
Basic Computer Trainings
Training Category
Refresher Training on Engineering Tools and Equipment
Extension Services Training
Training on New Concepts in Education
Feed Quantifying for Fish
Teaching Techniques
Plant Protection Training
Operating System (Windows, Linux, Unix) Basic Computer (MS Word, Excel, Powerpoint) Training on Hardware and Software Accounting and Record Keeping Training on Financial Powers and Regulations Advance Training on Financial Matters Community Grants Management Disease Reporting System and Sample Collection
Training Subjects
A. Trainings Required by All Departments
Component 2: Activity 2.4
Component 1: Activity 1.6
Component 2: Activity 2.4
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
Coordinate with LGS and SNG PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
CDLD TA (Component / Activity) Coordination / Linkages
Strategy
Capacity Building Implementation Plan
Q 5
Q 6
Q 7
Q 8
Q 9
Timeline Q 10
Q 11
Q 12
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T e c h n i c a l
Thematic Areas
Planning and Management
Monitoring, Evaluation and Reporting
Training Category
Component 2: Activity 2.11
Livestock Related Trainings
Water and Sanitation
Training on Planning Commission Forms under LGA
Service Rules
Disaster Risk Reduction
Effective Communication Skills
Component 1: Activity 1.6
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department Coordinate with LGS and SNG PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
Coordinate with SRSP
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
CDLD TA (Component / Activity) Coordination / Linkages
Strategy
Data Analysis Component 2: Activity 2.7 TEC Training on Screening and Component 2: Activity 2.6 Evaluation of Project Proposal Water Borne Diseases and Water Testing Component 2: Additional Gender Mainstreaming Activity 2.4
Training on English Language
Training on Horticultural Techniques Participatory Methods to Development Social Mobilisation and Participatory Methods Artificial Insemination Training for Technical Staff
Training Subjects
A. Trainings Required by All Departments
Capacity Building Implementation Plan
Q 5
Q 6
Q 7
Q 8
Q 9
Timeline Q 10
Q 11
Q 12
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CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
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T e c h n i c a l
Thematic Areas
Training of VC and UC Secretaries on Rules of Business under LGA 2013 Training on New Teaching Methodologies
Emory Transplant
Construction Material Field Testing
Component 1: Activity 1.6
Component 2: Activity 2.7
Training on Pesticide
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
Coordinate with LGS and SNG
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
Component 1: Activity 1.4
Public Asset Management
Advance Training on Irrigation
CDLD TA (Component / Activity) Coordination / Linkages
Training Subjects
Strategy
Sectoral Technical Agriculture Extension Training Training on Field Test and Component 2: Activity 2.6 Survey Tools Training on Educational Spatial Decision Support System Training on Environmental Component 2: Activity 2.6 Mitigation Measures New Techniques of Hybrid Seed Training on Off-Season Vegetables
Training Category
A. Trainings Required by All Departments
Capacity Building Implementation Plan
Q 5
Q 6
Q 7
Q 8
Q 9
Timeline Q 10
Q 11
Q 12
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T e c h n i c a l
Thematic Areas
Technical Software
Training Category
Component 2: Activity 2.6 Component 2: Activity 2.6
Component 2: Activity 2.6
Training on Accounts Software
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
CDLD TA (Component / Activity) Coordination / Linkages
Strategy
Training on MIS, GIS, GPS and Component 2: Activity 2.6 Google Earth
Advance Education Techniques
Engineering Standards Solid Waste Management Advance Computer Training (Databases, Designing, Networking and Applications Development)
Firefighting
Training for Fire Brigade and Sanitation Staff on Modern Disaster Management Training on Scheme Designing (Building, Water Channel, Protection Walls, etc.) Sectoral Software (EMIS, DHIS, etc.) Fisheries Related Training Courses (Foreign)
Soil Test
Technical Training on Breeding and Feeding
Training Subjects
A. Trainings Required by All Departments
Capacity Building Implementation Plan
Q 5
Q 6
Q 7
Q 8
Q 9
Timeline Q 10
Q 11
Q 12
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T e c h n i c a l
Thematic Areas
Training Category
Component 2: Activity 2.6
Hydraulic Structure and Canal Designing
Training on Android Touch System
Component 2: Activity 2.6
PIU / PCRC / Concerned Department
CDLD TA (Component / Activity) Coordination / Linkages
Strategy
Engineering Software (AutoCAD, Eagle Draw and Pipe 2000)
Training Subjects
A. Trainings Required by All Departments
Capacity Building Implementation Plan
Q 5
Q 6
Q 7
Q 8
Q 9
Timeline Q 10
Q 11
Q 12
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T e c h n i c a l
G o v e r n a n c e
Thematic Areas
Basic Computer Applications
Planning and Management
Finance and Budgeting
CDLD Framework
Assistance Category
Office Automation
Use of Advance Options in MS Office Advance Computer Skills (Database, Networking, Hardware, System Installations, etc.) Designing Softwares (Corel Draw, InPage, etc.)
Management Support
Public Administration
Planning Commission Forms
Orientation on CDLD Framework Training on Engineering and TEC Evaluation Budget Preparation and Financial Matters Updates about Accounts and Budgets Data Collection Analysis + Compiling
Technical Assistance on Subject
B. On-Job Technical Assistance Required by all Departments
Component 1: Activity 1.4
Component 1: Activity 1.4
Component 1: Activity 1.4
Component 1: Activity 1.4
Component 1: Activity 1.4
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
CDLD TA (Component / Activity) Coordination/Linkages
Strategy
Capacity Building Implementation Plan
Q 5
Q 6
Q 7
Q 8
Q 9
Timeline Q 10
Q 11
Q 12
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T e c h n i c a l
Thematic Areas
Technical Tools and Equipment
Technical Software
Planning and Management
Monitoring, Evaluation and Reporting
Miscellaneous
Engineering Standards Finance and Budgeting
Assistance Category
Use of Total Station
Exposure Visit to Punjab Agriculture Department for Experience Quality Control, BOQ Preparation, MB Preparation and Survey Techniques Screening and Evaluation of Project Proposals Communication and Reporting Skills Use of MIS, EMIS, GIS, GPS, DHIS, etc. Engineering Standards Related to School Construction Use of Advance Options in MS Office Use of Engineering Software (AutoCAD, Eagle Point, Seven 3D, Pipe 2000, etc.) Construction Material Testing Component 1: Activity 1.4
Component 1: Activity 1.4
Component 1: Activity 1.4
Component 1: Activity 1.4
Component 1: Activity 1.4
Component 1: Activity 1.4
Component 1: Activity 1.4
Component 1: Activity 1.4
Accounting Matters and Book Keeping
Exposure Visit for Office Staff
Component 1: Activity 1.4
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
CDLD TA (Component / Activity) Coordination/Linkages
Strategy
Construction Material Testing
Technical Assistance on Subject
B. On-Job Technical Assistance Required by all Departments
Capacity Building Implementation Plan
Q 5
Q 6
Q 7
Q 8
Q 9
Timeline Q 10
Q 11
Q 12
I n s t i t u t i o n a l
Requirement
Power Generator, UPS, Stabiliser and Solar System Engineering Equipment (Barometer, DO Meter, Measuring Wheel, Audo Meter, Leveling Machine, Tool Box, etc.)
Electric Power Supply
IT Networking
IT Equipment
Networking Tools
Internal Telephone Exchange
Printer Cartridges
Desktop Computer, Printer and Laptop Storage Devices and External Hard Drives
Android Cell Phones
GIS, GPS and GPRS
Scanner and Printer
Lawyer for Education Department
Human Resources Computer Operator
Additional Human Resource
Equipment / Material
Category
C. Equipment / Material Required by Departments
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
CDLD TA (Component / Activity) Coordination/Linkages
Strategy
Capacity Building Implementation Plan
Does not fall within the mandate of technical assistance
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Q 1
Q 2
Q 3
Q 4
Q 5
Timeline Q 6
Q 7
Q 8
34
Community-Driven Local Development
I n s t i t u t i o n a l
Requirement
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
Office Automation
Mobility and Transport
IT Software
Category
Charts
Office Automation Equipment (Fax, Photocopier, Multimedia)
Plotter for Engineers
Digital Cameras for Reporting
Landline Connection, Internet Facility, Computer, Photocopier
Official Vehicle for Field
Mini Dumper Suzuki (3)
Fuel for Vehicles
Vehicles and Motorbikes for Field Visits
Engineering Related Software
Peripheral Devices (Input and Output) Management Information System
All Networking Equipment
Server, Networking in the Office
Equipment / Material
C. Equipment / Material Required by Departments
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
CDLD TA (Component / Activity) Coordination/Linkages
Strategy
Capacity Building Implementation Plan
Does not fall within the mandate of technical assistance
Q 1
Q 2
Q 3
Q 4
Q 5
Timeline Q 6
Q 7
Q 8
I n s t i t u t i o n a l
Requirement
Office Facility Improvement
Category
Chemicals and Refrigerator for Chemicals Water Course Repair at Jaghoor and Bamburait Fish Farms Watcher Huts at Jaghoor and Bamburait
Additional Rooms for Staff
Air Conditioners
Almirah, Cupboard, Table,Chair and Carpet
Animal Husbandry
Building for Hospital at Union Council level
Building for Office
Dispensary Equipment
Diagnostic Laboratories
CCTV Camera for Security
Office Stationery
Equipment / Material
C. Equipment / Material Required by Departments
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
CDLD TA (Component / Activity) Coordination/Linkages
Strategy
Capacity Building Implementation Plan
Does not fall within the mandate of technical assistance
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Q 1
Q 2
Q 3
Q 4
Q 5
Timeline Q 6
Q 7
Q 8
36
Community-Driven Local Development
I n s t i t u t i o n a l
Requirement
Technical Equipment and Facility
Category
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
Total Station
Tractor, Shovel, Multiloader
Fire Extinguishers
Agricultural Weather Thermometer
Water Quality Test Equipment
Water Supply Equipment
Incubator for Breeding
Fire Extinguishers
Additional Furniture for Office and Facilities
Female Hostel
Office Facility Repair and Renovation
Safe Water Drinking Supply
Separate Office for Engineers
Training Hall at Jaghoor and Bamburait at Fish Farms
Equipment / Material
C. Equipment / Material Required by Departments
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
CDLD TA (Component / Activity) Coordination/Linkages
Strategy
Capacity Building Implementation Plan
Does not fall within the mandate of technical assistance
Q 1
Q 2
Q 3
Q 4
Q 5
Timeline Q 6
Q 7
Q 8
I n s t i t u t i o n a l
Requirement
Category
DHIS Cell
X-Ray Plant Maintenance
Lab and Equipment for Material Testing Engineering Equipment (Barometer, DO Meter, Measuring Wheel, Audo Meter, Leveling Machine, Tool Box, etc.) Cold Chain Maintenance for Vaccines
Plotter for Engineers
Specification Books and Instruments Sanitation Equipment and Vehicles Monitoring Instruments for Engineers Raw Material for Vocational Center
Equipment / Material
C. Equipment / Material Required by Departments
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department
PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department PIU / PCRC / Concerned Department
CDLD TA (Component / Activity) Coordination/Linkages
Strategy
Capacity Building Implementation Plan
Does not fall within the mandate of technical assistance
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Q 1
Q 2
Q 3
Q 4
Q 5
Timeline Q 6
Q 7
Q 8
Annex-1: Capacity Buidling Needs Assessment and Implementation Plan District:
Tehsil:
Department: Date of assessment: Who conducted the assessment:
TA team:
Name of the TA-CDLD official:
Focal person of the Department under assessment: Name:
Designation:
Department:
Section:
Total work experience:
Placement in current position: (years / months / days)
Phone number:
Email ID:
Highest qualification:
Field of specialisation:
1. Department level information (i.e. Education Department, only district level positions not school level) S/N
SNE Posts (CDLD related)
Name
Vacant
District Administration Office District Officer Finance & Planning Planning Officer Computer Programmer Budgets Officer Assistants Education Department District Education Officer (Female) District Education Officer (Male) ADO Development & Planning Budgeting Officer EMIS Officer Health Department District Health Officer Deputy District Health Officer DHIS Assistant Budget & Accounts Assistant Social Welfare Department District Officer Assistant
38
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
Since
S/N
SNE Posts (CDLD related)
Name
Vacant
Since
District Officer Assistant District Officer Agriculture Assistant Director Agriculture Assistant Director Livestock Assistant Director Fisheries Communication & Works Department Executive Engineer Sub Divisional Officers Sub Engineers Public Health Engineering Department Executive Engineer Sub Divisional Officers Sub Engineers Irrigation Department Executive Engineer Sub Divisional Officers Sub Engineers On-Farm Water Management Department District Officer Assistant District Officer Soil Conservation Department District Officer Soil Conservation Local Government & Rural Development Assistant Director Chief Municipal Officers Sub Engineers
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2. Detail of Professional Trainings Received S/N
1
40
CDLD related training
1
Training on Output Based Budgeting and Provincial Financial Management
2
Training on CBO’s Grants Management
3
Training on Financial Management and Reporting for CDLD
4
Training on Proposal Assessment and Evaluation (only for TEC members)
5
Training on Monitoring and Evaluation of Community Based Projects
6
Training on Internal Controls and Reporting for CDLD
7
Training on Project Management
8
Training on Participatory Budget Formulation and Village Fund Management
9
Training on Problem Driven Iterative Approach and Participatory Learning and Action
10
Training on Public Asset Management
11
Training on Compliance with Engineering Technical Standards and Criteria
12
Training on Gender Mainstreaming into Funds Allocation for CDLD
13
Training on Gender Mainstreaming in District Development Strategies
14
Training on Gender Awareness, Sensitisation, Empowerment and Participation
15
Training on CDLD MIS and GIS
16
Training on Leadership and Strategic Planning for Service Delivery
17
Training on AutoCAD
19
Training on Database Management System
20
Training on Service Rules
21
Training on Office Automation (Microsoft Office)
22
Training on Hydraulic Designing
Trainings received (Y/N)
Duration of training
Year
Quality of training Rank (1-5)1
1 - Not aware; 2- to little extent; 3 - to some extent; 4 - to great extent; 5 - fully aware.
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
Usage of achieved skills Rank (1-5)*
S/N
CDLD related trainings
23
Training on Water Quality Analysis
24
Training on Concreting Quality
25
Training on Construction Material
26
Training on Chemical and Additives
27
Training on Dry Stone Masonry
28
Training on Water Borne Diseases
29
Training on Sewage / Effluent Disposal
30
Training on Solid Waste Management
31
Training on Environmental Impact
32
Training on Environmental Protection
33
Training on Environmental Mitigation Measures
34
Training on Management and Monitoring
35
Training on Disaster Risk Management
36
Training on Gender Mainstreaming in Development
Trainings received (Y/N)
Duration of training
Year
Quality of training Rank (1-5)
Usage of achieved skills Rank (1-5)*
3. Questionnaire on CDLD related concepts and topics S/N 1
2
Questions
Responses
What is CDLD’s goal? Explain in your own words.
What are CDLD’s objectives? Explain in your own words.
Mark (Y/N/P) 2
Improvement of line departments performance Active involvement of community Funding process to allocate funds for CDLD Policy established Existence of an implementation process exists for disbursement of CDLD funds Training and on-job technical assistance of all government officials to perform their respective roles under the CDLD Policy Capacity of communities enhanced to form CBOs and submit proposals as per CDLD criteria Clarity on the roles and responsibilities of all staff involved in implementation
3
What problems do you foresee in achieving objectives and goal?
Willingness of the officials to engage in the CDLD process Lack of financial resources affecting progress Poor participation of the staff in training activities and implementation processes
2
Y = Yes, N = No, P = Partial.
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S/N
Questions
Responses Lack of incentives to perform additional tasks Dearth of human resources Insufficient equipment and infrastructure Delays in process vis-Ă -vis timelines Illegal commissions, bribes and misapropriation Clarity on the roles and responsibilities of all staff involved in implementation Willingness of the officials to engage in the CDLD process
4
What problems did you encounter in achieving CDLD goals and objectives?
Lack of financial resources Poor participation of staff in the training activities Lack of incentives to perform additional tasks Dearth of human resources Insufficient equipment and infrastructure Delays in process vis-Ă -vis timelines Heard about the CDLD notification
5
Are you aware of the CDLD regulatory framework?
Read the regulatory CDLD framework Aware of the stakeholders involved i.e. GoKP, TA (capacity building) and Social Mobilisation Partner (SRSP) Provincial Government: Instructions and other relevant notifications issued Information on the progress to be shared with the Provincial Government Commissioner Office: Complaint registration and redressal mechanism Programme internal monitoring progress review
Do you know about the stakeholders of CDLD framework? (Yes, No) 6
If yes, do you understand the specific role of each stakeholder under the regulatory framework?
Deputy Commissioner Office: Chair of the District Development Committee Contract negotiations and signing Helpline to provide support to the communities District Officer Finance and Planning: Responsible for receiving applications, sharing with line departments for review and calling Technical Evaluation Committee meetings Line Departments: Full proposal applications to be received by the focal persons in the concerned departments Focal persons of the concern departments shall check the proposal application for its technical soundness and return it with comments
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CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
Mark (Y/N/P)
S/N
Questions
Responses
Mark (Y/N/P)
Pool of Engineers: Technical supervision and inspection after the design phase is completed Social Mobilisation Partner: Contract applicants Establish and mentor CBOs Assist in developing detailed proposals Technical Assistance Team: Provide trainings, on-job technical assistance and support to run Management Information System Project Coordination and Review Committee: Act as a steering committee for CDLD Policy review and implementation Policy Implementation Unit: Implementation of the annual action plan and overall CDLD coordination CDLD Coordination Unit: Secretariat to the Policy Coordination and Review Committee to moonitor and coordinate the CDLD policy
7
Do you know about committees and subcommittees for implementation of CDLD framework? (Yes, No) If yes, do you understand your specific role of committees under the regulatory framework?
District Development Committee: Responsible for implementation of the Policy at the district level Technical Evaluation Committee: Sub-committee to authorise the appraisal, technical evaluation and provision of the DDC recommendations on the applications submitted under CDLD Policy Tehsil Level Committee: Resolves the dispute by giving majority decision District Level Committee: Resolves dispute if unresolved at the tehsil level or either of the disputing party is not satisfied with the decision of the Tehsil Level Committee CBO Project Committee: Implements project, monitors progress and keeps record CBO Audit Committee: Reviews record and financials vis-Ă -vis progress CBO O&M Committee: Responsible for the operation and maintenance post completion of the project
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S/N
Questions
Responses A detailed and robust work plan shall be developed jointly by the district team of social mobilisation partner and the district government team headed by Deputy Commissioner Deputy Commissioner advertises the call for proposals Technical Evaluation Committee evaluates the first application against the criteria Applicants fulfilling the criteria are then asked by the Planning Officer to submit full proposals through SRSP Social mobilisation partner starts the social mobilisation process CBOs submit the full project proposal applications
8
Do you understand the CDLD project cycle process under the regulatory framework?
Planning Officer sends full proposal applications to the focal persons notified in the concerned line departments for comments on the technical soundness of the proposed project Focal persons of the concern departments check the proposal application for technical soundness and return with comments Planning Officer convenes a meeting of the Technical Evaluation Committee to approve and disapprove applications All such evaluated proposal applications, with recommendations of the TEC, are then submitted to the DDC for review and final approval in a meeting convened by the Deputy Commissioner List of approved projects is sent to the CDLD Unit in Local Government and Rural Development Department. The Deputy Commissioner invites successful CBOs for contract negotiations Deputy Commissoner orders commencement of work and release of the first / advance installment Release of second and third installments into the CBO account are contingent upon submission of statement of expenditure and physical progress according to the agreed milestones
9
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What are the plans and strategies that each district needs to develop under CDLD?
A detailed and robust annual work plan of the district government team headed by Deputy Commisioner The development of district development strategies with annual action plan
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
Mark (Y/N/P)
S/N 10
11
Questions
Responses
With whom do you think the annual work plans be coordinated with? Do you have district annual plan for the implementation of CDLD?
Mark (Y/N/P)
District teams of social mobilisation partner Office of the Commissioner Malakand Policy Impementation Unit I am not aware of it Plan is available Plan is under implementation Community at large
12
With whom do you think the DDS development be coordinated with?
All district line departments Provincial line departments Civil society organisations Organisation with secondary data
13
Have you ever used the first DDS produced in 2013? (Yes, No)
Not aware of the DDS 2013 DDS was not used at all DDS was used for the annual budget process
If Yes Q-14.
DDS was used for the annual development plans Not aware of the DDS 2013 There was no district level ownership
14
Why was the DDS not used in your opinion?
DDS was not circulated Assistance was not provided on the use of DDS Budget call circular did not mention use of DDS Limited funds available to implement DDS Not aware of the DDS 2013 Community at large
15
With whom do you think the last DDS was coordinated with?
All district line departments Provincial line departments Civil society organisations Organisation with secondary data I do not understand my role under CDLD I was never part of CDLD trainings before
16
Do you have sufficient capacity to perform your role under CDLD?
I participated in CDLD training but I need a refresher course I participated in CDLD training but they were not useful I need further trainings / on-job technical assistance to perform my role effectively
17
What skillset do you foresee for yourself in order to perform your role under CDLD?
Trainings on relevant topics On-job technical assistance
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
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S/N
Questions
Mark (Y/N/P)
Responses I do not have any equipment and other essential items at my disposal in my official capacity
18
Do you have sufficient equipment and infrastructure to perform your role under CDLD?
I have equipment and other essential items but I cannot access them I have equipment and other essential items that I can access but cannot use them I have limited equipment and other essential items which do not allow me to perform my role as envisaged
19
What equipment and infrastructure do you foresee for yourself in order to perform your role under CDLD?
Equipment and material support I have never been assessed
20
I have been assessed for the required skills and Have you been assessed for the required infrastructure needs on a quarterly basis skills and infrastructure on an ongoing I have been assessed for the required skills and basis? infrastructure needs on a biannual basis I have been assessed for the required skills and infrastructure needs on a yearly basis
4. Competency of computer usage S/N
Topics
1
Microsoft Word
2
Microsoft Excel
3
AutoCAD
4
Any Other
Name:_____________________________
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Ranking (5 highest and 1 is lowest) 1
2
3
Signature________________
CAPACIty BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLAN Community-Driven Local Development
4
5
Date:________________
Annex-2: Capacity Buidling Needs Assessment on LGA 2013 S/N
District
Name
What Involvement is your in LGA Department Section Designation Implementation expected role? (Yes/No)
Trainings required to fulfill the role?
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
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CDLD Policy Implementation Unit
Local Government, Elections and Rural Development Department Government of Khyber Pakhtunkhwa 091 9210528
I
www.cdldta.pk
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www.facebook.com/kpcdld