Staff Handbook - 2022 by KRB School

SCHOOL PURPOSE AND STRUCTURE __________________________________________________________________

Letter from Principal On becoming a staff member at Kincoppal-Rose Bay School of the Sacred Heart, you will experience a unique educational community. The inspiration and focus of the School is embodied in the School's motto ‘Cor Unum’, One Heart and One Mind. The ideals of a Sacred Heart education and the charism of the Society are expressed in five goals: • The development of a personal and relevant faith • A deep respect for intellectual values • The building of community as a Christian value • A social awareness which impels to action • Personal growth in an atmosphere of wise freedom These goals underpin all we value at KRB. We expect all staff to understand them and commit to living out the focus goals each year. The School is committed to working towards the criteria by which these goals can be achieved. Kincoppal-Rose Bay School is a member of an international network of schools conducted by the Society of the Sacred Heart, established by Saint Madeleine Sophie Barat in Paris, France in 1800. Kincoppal-Rose Bay is a member of ANZNET which is an association of four schools; Baradene College in Auckland, Sacre Coeur in Melbourne and Stuartholme in Brisbane. The Convent of the Sacred Heart was founded at Rose Bay in 1882 and Kincoppal was established at Elizabeth Bay in 1909. In 1971 the two schools were amalgamated and today, Kincoppal-Rose Bay School (known as KRB) comprises a co-educational Junior School catering for age 3 to 12 years old day students, and a Senior School for girls, with both day and boarding students. KRB offers a Catholic education in the Sacred Heart tradition and is underpinned by the five Sacred Heart goals. In 1882 the Society of the Sacred Heart purchased the original main building called Claremont. Since then considerable expansion has taken place which would make the original five pioneering nuns who arrived in 1882 very proud of their extraordinary endeavor. In 1888 the five level central façade was built. The Chapel, a masterpiece of architect John Horbury Hunt, was commenced in 1897 and completed in 1900. Buildings were gradually added to meet the needs of School, community and novitiate. The Secondary School was a full boarding school until the 1960s, when day students were then introduced. The Junior School was located in the main school building until 1951 when an adjoining property, an Italian Villa, was purchased. The building was set up as a primary school and named Barat-Burn and was demolished and replaced with the present Junior School in 1966. Sophie’s Cottage, housing our youngest learners at ages 3 and 4, was opened in 2015. 1

2019 saw a new chapter in the governance of the School with the development of Sophia Education Ministries. This PPJP (Papal Public Juridic Person) under canon law is responsible for the governance of the three Sacred Heart schools in Australia. We aim to develop the confidence, resilience, persistence and compassion of our students so they in turn will be able to transform the communities they will live in. We do this by providing an all-round education with a wide curriculum and many cocurricular opportunities. In keeping with our motto ‘Cor Unum’, One Heart and One Mind, the School encourages the pursuit of excellence among its students. We actively work to support them to be the best they can be. We expect our Staff to be experts in their field, generous, open and committed to challenging and supporting our students. We also expect staff to know our students and communicate actively with their parents. St Madeleine Sophie said ‘I would have founded the Society for the sake of one child’. This reminds us of the focus Madeleine Sophie had on each individual. We take great pride in building authentic relationships within the community. Staff realise the importance of educating minds and hearts as Sacred Heart Educators. In Corde Jesu,

Maureen Ryan Principal

Sacred Heart School Goals The philosophy that is characteristic of Sacred Heart education is expressed in the five goals. We include below the abbreviated version of the goals. Please see the school diary for the expanded version. 1. A Personal and Active Faith in God We endeavour to provide an environment where the student's faith is nurtured in trust and freedom. The students are invited to reflect on their life experiences in the light of the scriptures so as to deepen the Christian meaning of their lives. 2. A Deep Respect for Intellectual Values We encourage our students to enjoy learning, to find it a meaningful experience and understand that learning involves many experiences beyond the classroom. We hope they will leave us possessing a life-long love of learning. The organisation of our teaching/learning program is designed to encourage each student to learn to the best of his/her ability. 3. The Building of Community as a Christian Value Parents, staff and students strive to provide a real experience of community in the School. The Christian values underlying that community are made explicit and the students are encouraged to develop the skills required for living as alert and responsible citizens in a challenging world. 4. A Social Awareness which Impels to Action The School has programs which involve students in the wider community. This gives them an opportunity to understand and appreciate differences in race, religion and culture, and encourages them to act against oppression and injustice. 5.

Personal Growth in an Atmosphere of Wise Freedom The School encourages each individual to be aware of his or her gifts and limitations and to recognise that everyone can make a unique contribution to his/her peers, society and world.

Each year, we take one of the goals as a focus and for 2022 our key Sacred Heart goal is: The Building of Community as a Christian Value

KRB Vision, Values & Educational Strategic Goals 2020-2022 Vision To provide a world class Sacred Heart education featuring a co-educational Early Learning Centre, a co-educational Junior School and a girls’ Senior Day and Boarding School Mission To deliver the vision of our foundress, St Madeleine Sophie Barat, by educating the heart and mind of each child. Values In support of our vision, our Sacred Heart Education is based on the following goals: 1. A personal and active Faith in God 2. A deep respect for intellectual values 3. The building of community as a Christian value 4. A social awareness which impels to action 5. Personal growth in an atmosphere of wise freedom

Our School is a Catholic school and is part of the international Sacred Heart network of schools founded by St Madeleine Sophie Barat in France in 1800. The School was founded in 1882 and we have a strong educational tradition that underpins the education we provide for our students today. KRB is an ELC to 12 school with a co-educational Junior School and girls only 7-12 day and boarding school. At Kincoppal-Rose Bay we are focused on the whole student – Our motto, Cor Unum, embodies educating both the Heart and Mind in the Sacred Heart of Jesus to develop each Student’s integrity. We prepare each student for the future by developing confidence, compassion, resilience and perseverance in an environment of faith, intellectual challenge, love, community, opportunity and personal growth. Strategic Goals Governance Learning and Teaching Growing Sacred Heart Educators Enhancing Student Wellbeing Celebrating a Dynamic and Diverse Community Our School Environment Engaging with our International Sacred Heart Network

School Staff School Leadership Team Maureen Ryan Elizabeth Clark Danielle Brandon John Mooney Carrie Scanlan Angela Thomas Anne-Maree Bennett Sarah Daff Mary Cook Gary Au-Yeung

Principal Deputy Principal Head of Junior School Director of Mission Director of Students Director of Pedagogy Director of Boarding Director of Global Citizenship and Education Director of Advancement & Community Director of Corporate Services

Senior School Curriculum Team Catherine Angelou Colleen Murphy Trinity Hastie Nicole James Janeane Waters Trish Smith Maria Del Vecchio Amanda Johnstone Jessica Stagg Mark Stubley Tony Weiss Danielle Fairthorne Talia Gusen Mary-Kate Churcher Stephanie Kuldan Stella O’Toole Louise Della Franca Gina Taranto Ben Salvosa Bevan Marshall

Head of Curriculum Head of Operations Leader of Digital Learning Head of Drama Head of English Head of HSIE Head of Languages Head of Library and Information Services, K-12 Head of Mathematics Head of Music Head of PDHPE Head of Religious Education Head of Science Head of Sport, K-12 Head of Diverse Learning Head of Technology & Applied Studies Head of Visual Arts Assistant Head of English Assistant Head of Religious Education Assistant Head of HSIE

Senior School Pastoral Team Emma Rough Angela Harvey Taryn Barber Anastasia Panas Brei Dwyer Shelley Bartley Cate Rewell Jody Papandrea Leanne Valencia Louise Thorpe School Counsellor

Year 7 Coordinator Year 8 Coordinator Year 9 Coordinator Year 10 Coordinator Year 11 Coordinator Year 12 Coordinator Wellbeing Project Coordinator Student Wellbeing Project Coordinator Student Opportunity & Career Education Advisor Head of Counselling Elica Najdenska

Boarding Heads of House 5

Sarah Metcalfe Tenielle Davies/Erin Coughlan Danielle Fairthorne

Woodward House Jackson House Sheldon House

Junior School Executive Lisa Netting Nicole Johnson Meegan Flello Luke Duncan Belinda Connolly Rosie Cluff/ Rebecca Flannery Olivia Gordon Nicole Winkler

Assistant Head of Junior School, K-6 Leader of Early Learning Leader of Learning (English, Humanities and The Arts), K-6 Leader of Learning (STEM), K-6 Religious Education Coordinator, K-6 Student Wellbeing Project Coordinator, K-6 Co-education Coordinator, K-6 Head of Diverse Learning K-6

Other Positions of Responsibility Graham Carey

Assistant Director of Mission (Social Justice) Student Exchange Coordinator Coordinator of Boys’ Sport, K-6 Coordinator of PDHPE, K-6 Coordinator of STEM 7-12

Murray Kerstens Craig Millard Erin Coughlan Charlotte Young

Staff 2021 Faculty Admissions

Staff Member Susan Lancaster Raewyn Barrington Geraldine Kondilios

Advancement & Community

Mary Cook Andrea Willard Victoria Dalton Simone Boye-Moller TBA Steven Carnuccio Bridget Masters

Boarding School

Anne-Maree Bennett Danielle Fairthorne Sarah Metcalfe Tenielle Davies/ Erin Coughlan Jeanette Feist Gabriella Kovacs Kendi Pascoe Julie Fenn

Business Office

Gary Au-Yeung Helena Dawson Anita Borg TBA Elaine Clisby

Title Boarding Engagement Coordinator Registrar Admissions Assistant

Director of Advancement & Community Marketing Manager Alumni Relations Manager Assistant to Director of Development Graphic Designer Digital and Social Media Coordinator Events Coordinator Director of Boarding Head of Sheldon House (Y12) Head of Woodward House (Y7 to 9) Head of Jackson House (Y10 to 11) Boarding Supervisor Boarding Supervisor Boarding Supervisor Boarding Administrative Assistant Director of Corporate Services Finance Manager Payroll Admin/Assistant Accountant Accounts Receivable Officer Accounts Payable Officer

TBA

Assistant to the Director of Corporate Services Student Opportunity and Career Education Advisor

Careers

Leanne Valencia

Chapel

Patricia Brennan

Sacristan

Angela Thomas Catherine Angelou Colleen Murphy Michelle Brown Myrna Perry Elizabeth Clark Stephanie D’Addurno

Director of Teaching and Learning Head of Curriculum Head of Operations Assistant to Director of Pedagogy Curriculum Services Officer Deputy Principal Assistant to the Deputy Principal

Nicole James Janeane Waters Daisy Staniford Nicole Johnson Kirsten Sweeney Katie Franklin Maddison Byrne Amanda Carreira Anna Foschini Lina Massey Fiona Peare Samantha Mott Nicola Armstrong Laura Gonzalez Voight

Head of Drama Drama Teacher Drama Teacher Leader of Early Learning Teacher – Sophie’s Place Teacher - Joigny EL Co-Educator – Sophie’s Place Teacher– Sophie’s Place EL Co-Educator Joigny Teacher - Joigny EL Co-Educator – Joigny Executive Release Teacher -Joigny EL Co-Educator- Sophie’s Place EL Co-Educator -Joigny

Janeane Waters Gina Taranto Shelley Bartley Anne-Maree Bennett Angela Harvey Vicki Minton Emma Rough Carrie Scanlan Daisy Staniford Trinity Hastie Maky Tsomis Scott Atkinson Sarah Daff

Head of English Assistant Head of English English Teacher English Teacher English Teacher English Teacher English Teacher English Teacher English Teacher English Teacher English Teacher English Teacher Director of Global Citizenship and Education Assistant to Director of Global Citizenship and Education

Curriculum

Deputy Principal’s Office

Drama

Early Learning

English

Global Citizenship and Education

HSIE

Health Centre

TBC

Trish Smith Bevan Marshall Taryn Barber Maky Tsomas Elizabeth Clark Brei Dwyer Charlie Howard Renae Kelly Murray Kerstens Katherine Johnson Emily McDonald Charlotte Askew Amanda Johnstone Danielle Harris Brooke Gibbs

Head of HSIE (BS, LS, Comm) Assistant Head of HSIE (Hist) HSIE Teacher (Eco, Comm) HSIE Teacher (Hist, Geo) HSIE Teacher (Geo) HSIE Teacher (Hist, Geo) HSIE Teacher (Hist) HSIE Teacher (LS, BS, Comm) PT HSIE Teacher (Geo, Comm) HSIE Teacher (Bus Serv) HSIE Teacher (History) HSIE Teacher (Geo, Comm) HSIE Teacher (Hist) Health Centre Manager School Nurse

Junior School Leadership Support

Junior School Teachers

Languages E-12

Library

Pastoral Team

People and Culture

Rob Maurency TBA David Brookes Kerime Erten Ivan Lisyak Connor Mackay Kaye Storey

Head of IT and Innovation IT Systems Administrator Database Administrator IT Asset Coordinator IT Help Desk Officer IT Help Desk Officer EA to the Head of Junior School

Dianne Montgomerie

Junior School Operations Coordinator ELC-6

Laura Goodwin Lisa Inglis Michael Lukins Claudia Olds Hsiu-Yen Cole/ Bernadette Miller Luke Duncan Makiko Ryland Olivia Gordon Paige Kniaz Belinda Connolly Megan Hollingsworth Meegan Flello Elizabeth Sheehan Rebecca Flannery Daisy Hamer Ingrid Fung Alexandra Hegarty Emily Brierley Erin Coughlan Mary-Kate Churcher Craig Millard Kim Toomey Sharyn Hill TBC Jiaji Zhang TBC Ann Henrich Chris Bottrell Catherine McCarthy Erin Battle Maria Del Vecchio Charlie Howard Erica Mount Catherine Camacho Beatrice Bathany Yin Yang Erica Mount / TBA Amanda Johnstone

Kindergarten Red Kindergarten White Year 1 Red Year 1 Red Year 2 Red Year 2 White Year 3 Red Year 3 White Year 3 Blue Year 4 Red Year 4 White Year 5 Red Year 5 White Year 5 Blue Year 5 Green Year 6 Red Year 6 White Year 6 Blue PDHPE PDHPE PDHPE PDHPE PDHPE French Mandarin Enrichment Teacher Music Teacher Librarian Executive Release Teacher Executive Release Teacher Head of Languages French Teacher French Teacher French Teacher French Teacher Mandarin Teacher Japanese Teacher Head of Library and Information Services, ELC-12 Library Technician Teacher Librarian Junior School, K-6 Library Technician (Junior School) Director of Students Head of Counselling School Counsellor Assistant to Director of Students People and Culture Manager People and Culture Administrator

Alice Evans Chris Bottrell Elizabeth Macarthur-Onslow Carrie Scanlan Louise Thorpe Elica Najdenska Michelle Brown Rita Nakhle TBC

Mathematics

Mission

Music E-12

Principal

Property & Maintenance

PDHPE

Religious Education

Reception School Shop

Science

Sport

Jessica Stagg Niccy Dennis Nicole Georgiakakis Alexandra McAuliffe Colleen Murphy Anastasia Panas Jessica Stagg Zeljko Milanov

Head of Mathematics Mathematics Teacher Mathematics Teacher Mathematics Teacher Mathematics Teacher Mathematics Teacher Mathematics Teacher Mathematics Teacher

John Mooney Sr Mary Shanahan rscj Graham Carey Georgina Phillips Mark Stubley Margaret Ferguson Catherine Angelou Ann Henrich

Director of Mission Spiritual Formation Social Justice Coordinator Assistant to the Director of Mission Head of Music Music Teacher Music Teacher Music Teacher K-6

Maureen Ryan Karen Dalrymple Robert Giannella Theo Grant Kirkby Greg Sealby Felix Grau

Principal Executive Assistant to the Principal Head of property Services Maintenance Supervisor Maintenance Officer Campus Officer Campus Officer

Tony Weiss Mary-Kate Churcher Craig Millard Sarah Metcalfe Cate Rewell Erin Coughlan Kim Toomey Sharyn Hill Danielle Fairthorne Ben Salvosa Sarah Daff Emily McDonald James O’Brien Soriya Farah

Head of PDHPE PDHPE Teacher PDHPE Teacher PDHPE Teacher PDHPE Teacher PDHPE Teacher PDHPE Teacher PDHPE Teacher (P/T) Head of RE Assistant Head of RE Teacher RE Teacher RE Teacher RE Teacher RE

Patricia Brennan Ann Kearney Helen Mill Carol Konkolics

Morning Receptionist Senior School Afternoon Receptionist Senior School Reception Junior School Uniform Shop Manager

Talia Gusen Rhys Briscoe-Hough Graham Carey Linda Chui Amy Lim Charlotte Young Simon Kersten Penny Saleh Mary-Kate Churcher Tony Weiss Erin Coughlan Sarah Metcalfe Kim Toomey Cate Rewell Craig Millard Jac Cameron

Head of Science Science Teacher Science Teacher Science Teacher Science Teacher Science Teacher Science Teacher Laboratory Assistant Head of Sport Teacher in Charge of Sport Teacher in Charge of Sport Teacher in Charge of Sport Teacher in Charge of Sport Teacher in Charge of Sport Junior School Boys Sport Coordinator Sports Assistant

Diverse Learning 7-12

Diverse Learning ELC-6

Student Services Swimming Teacher Services

TAS

Transport

Visual Arts

Tom Blyth

Sports Assistant

Stephanie Kuldan Clare Young Katherine Johnson Anthony Jenkins Cate Rewell

Head of Diverse Learning Diverse Learning Teacher Diverse Learning Teacher Diverse Learning Teacher Diverse Learning Teacher

Nicole Winkler Elizabeth Knoke Janet Ryan Gail Stein Fiona Rugg Nadia Macarthur Camille Grell Rachel Stephenson

Head of Diverse Learning K-6 Diverse Learning Teacher Diverse Learning Teacher Diverse Learning Teacher Diverse Learning Teacher Diverse Learning Aide Diverse Learning Aide Student Services Officer

Hamid Mobarrez

Head Swim Coach/Pool Manager

Myles Maskell Stella O’Toole Alice Adler Graham Carey Tarek Taouk Angela Thomas Josephine Wilandouw

Print Room Officer Head of Technology & Applied Studies TAS Teacher TAS Teacher TAS Teacher TAS Teacher TAS Technician

Hugh Kleipas Mev Kaybas Selim Lok Phil McGrath Sam Ozer Max Sukan John Sorrenti Ozman Kirachi Graeme Hilleard Louise Della Franca Renee Brown Jody Papandrea Leda Booth Anthony Jenkins Beatrice Waller

Transport Administrator Bus Driver Bus Driver Bus Driver Bus Driver Bus Driver Bus Driver Bus Driver Relief Bus Driver Head of Visual Arts Visual Arts Teacher Visual Arts Teacher Visual Arts Teacher Visual Arts Teacher (P/T) Art Technician

___________________________________________________________

ASPIRE ASPIRE is the School’s Learning Management and Communications software. Accessed via password it is the primary communication tool for important staff information. Key functions of ASPIRE include News, Staff Services, Curriculum, Academic Care, Daily Organisation.

Behaviour Management Policy Outlined on ASPIRE and in the student diary, this policy aims to develop positive relationships between all members of the KRB Community, and promote high standards of personal responsibility. Expected behaviour is based on the goals of a Sacred Heart education, with exemplary students in Years 3 to 12 receiving a Sacred Heart Award each year. This is the School’s highest honour, and is presented by a Sister of the Sacred Heart. Procedures for acknowledging good / dealing with inappropriate behaviour, and definitions are on ASPIRE

Bus Bookings To book buses for school excursions, please contact the Transport Coordinator on krbtransport@krb.nsw.edu.au . Forms are available via Staff Services on ASPIRE

Classroom Etiquette Classrooms are shared spaces across the School. It is therefore important that teachers in classrooms should: • Open windows for adequate ventilation •

Ensure that the students maintain the classroom in a neat and tidy state

•

Clean the board at the end of the lesson

•

Notify any maintenance issues/ cleaning issues via the maintenance request portal on ASPIRE

At the end of each day, the teacher using a classroom (or room for the last timetabled lesson) should attend to the following: • Windows and doors closed • Lights turned off • Heaters/fans turned off • Projectors shut down • Machinery and other Technology safely turned off • Room tidied and chairs placed under tables. • Damaged furniture or fittings reported to the Campus Manager Scott Swann • Room locked as appropriate e.g. Science Labs and Technology Rooms When classrooms are used outside the school timetable, the teacher in charge of the event is to ensure that the above measures are attended to.

Continuing Professional Development Opportunities will be available for teachers to attend workshops and professional learning during the holidays, weekends or after school hours in areas including diverse leaning, gifted and talented education, technology integration, pastoral care and student management, emotional intelligence and subject specific development. Tuesday afternoons have been allocated for Staff Professional Development, teaching staff are expected to be at school until 5pm on this day to attend faculty meetings, staff meetings and engage in other informal collaborative learning opportunities. Stages may wish to use the time to work on structured curriculum projects within their own Faculty/Stage. Teachers may also attend courses through external professional development providers or by furthering their qualifications through tertiary institutions. To apply for school-funded professional learning courses staff are asked to complete a form available on ASPIRE. Teaching staff are obligated to complete professional learning that is relevant to the NSW Teaching Standards in order to maintain their teacher accreditation with NESA.

Counsellors Working in the Junior and Senior Schools and with both day students and boarders, the School Counsellors work to referrals from teachers, executive staff, parents, and Senior School students, and consult on pastoral care programs, school policies and parenting issues • emotional difficulties (sadness, grief, stress, anxiety or anger)

• • • •

social difficulties (difficulties making or keeping friends, conflict and bullying issues) family issues (difficult family circumstances including conflict, separation and divorce) behavior management (student counselling and individual behaviour plans) student learning (learning difficulties, gifted and talented students, consultation regarding grade retention/advancement, concentration and attention difficulties)

Although the Counsellors offer confidential services, duty of care requirements and the Children and Young Persons Act give them a mandatory reporting obligation to break confidentiality and disclose information if there are reasonable grounds to believe: • a student is at risk of harm to themselves or others (or from others) • a serious crime has been committed • a subpoena requires that the School Counsellor presents documents in Court Before working with junior students, the Counsellors are also required to ensure voluntary and informed consent is obtained from parents. Senior students can make their own choice on seeing Counsellors and depending on the issue / their age, can also elect who to inform.

COVID-19 Protocols Staff at KRB are required to be double vaccinated against COVID-19 and the School requires evidence of this in the form of a staff member’s vaccination certificate. All staff need to check-in to KRB via the Service NSW App on arrival at School. Staff should ensure that they are well when they come to school and have no respiratory or other symptoms of the disease. If a staff member is unwell, they must seek a COVID-test at the earliest opportunity and on receipt of a negative test result return to work. The test may be a PCR test or a Rapid Antigen Test. A screenshot copy of the negative result must be shared with the Deputy Principal (Senior School) and the Head of Junior School (Junior School). In 2022 staff will be required to notify the School if they return a positive RAT. This may be done via the KRB App or using the relevant link on ASPIRE Staff who have concerns about COVID-19 and their ability to perform their duties should speak with the Deputy Principal (Senior School) and the Head of Junior School (Junior School). All staff should be very conscious of hygiene protocols and regularly use wash their hands and use hand sanitizer. Physical distancing protocols should be observed. Staff should be proactive in ensuring adequate ventilation at all times and should ensure that windows are opened when rooms are occupied. Students are to use wipes to clean down desks and chairs at the end of each lesson (Senior School) and end of day (Junior School). It is a teacher’s responsibility to ensure that this occurs. Staff who use common areas/ facilities should use wipes after they have used the facility. Staff are obliged to have reliable internet access at home so as to ensure their duties can be carried out remotely in the case of a school shut-down. Staff should ensure that they have their laptop with them at home in the case of the school needing to shutdown with minimum notice. As at the beginning of 2022, staff are required to wear masks in classrooms and in shared spaces such as offices, corridors and bathrooms. Staff should wear masks on all KRB buses and public transport.

CPR and First Aid Teachers must renew their CPR certificate each year, and hold a current First Aid Certificate, completed every three years. It is mandatory for all boarding staff, bus drivers, PE/sports staff, and teaching staff. Teaching staff are asked to provide valid certificates at the time of their employment so these can be loaded into the system. Training sessions will also be arranged for staff throughout the school year.

Daily Routines Senior Teachers 1. Class Rolls • Take roll at beginning of each period and enter details in the ASPIRE database • Alert Student Reception immediately if there are any concerns in relation to a student • Do not admit latecomers to class without checking diaries signed by Student Services • Check Attendance Sheet emailed by Student Services Officer each afternoon, match against class rolls, and follow up any anomalies. 2. Supervision Duties – Playground, Bus, Senior Study Centre • Enter your duties into your School Diary/timetable • Ensure prompt attendance at all times (important under your duty of care) • Ensure students are out of the building during recess and lunch breaks • Insist on students cleaning up all playground areas • Insist on students being sun-safe and wearing their hats

Junior Teachers 1. 2. 3. 4.

Morning assembly Daily class roll Lunch in classrooms Escorting students to recess or lunch areas

Diaries School diaries are issued to students to assist in the organisation of study time and homework commitments, and when well-maintained serve as a record of a student’s academic endeavours for the year. As official school documents, diaries also serve as an additional communication vehicle between School and home by allowing teachers and parents to write short notes in the space provided. School dairies are not personal diaries and students should purchase their own private journal to record personal jottings, friends’ birthdays, phone numbers, or paste in pictures. Teachers should familiarise themselves with relevant sections of the diary e.g. school rules and procedures, academic guidelines, work due/recording marks, and planning out of school activities. They should also ensure students understand the relevant sections, and encourage them to use their diaries to plan homework/other activities and sufficient time for relaxation.

Duty Teachers have a duty of care to take reasonable precautions to provide for the safety of pupils. Although law allows for the unexpected, and takes into account the propensity of students to take risks, teachers must take all reasonable steps to prevent students suffering injury from physical objects, the actions of other students, or a combination of the two. Failure to attend duty supervision is a serious breach of duty of care obligations. Under no circumstances may a teacher leave an unsupervised playground, and should send a student-to-Student Services to follow up. Teachers are also responsible for checking daily staff replacement lists on the staff portal and on ASPIRE for any changes to the duty roster.

Supervision has three basic components as follows: • Presence and Attentiveness Teachers are responsible for being at their designated duty on time. Whilst on duty, they should practice active supervision by walking around the designated area, and not engage in conversation with other staff on duty. If students are sitting out of the duty teacher’s line of sight, then those students should be moved into a more appropriate position. • Monitoring and Intervention Teachers should monitor student behavior and intervene as appropriate (e.g. students sitting on their own). Teachers should also be aware of the Behaviour Management and Positive Peer Relations policies. Inappropriate behaviour or any other student issue should be reported directly to the Year Coordinator or Classroom Teacher. Teachers on duty should also be monitoring uniform, including the wearing of hats and should always take a Uniform Infringement Booklet to playground duty. • Responding Appropriately to Accidents and Emergencies Teachers are encouraged to take their mobile phone with them to duty if possible. Should an accident or emergency occur they should phone or send a student to Senior School, Junior School or Student Reception, state the nature of the accident or emergency, and ask for the appropriate assistance.

Duty Supervision Areas Senior School Area Maureen Tudehope Centre (MTC) 8am and 3.15pm New South Head Road 8am Front Gate 8am and 3.15 pm

Yard 1 (Harbour Terrace) 8am, Recess and Lunch Yard 2 Recess and Lunch

Description • Supervise drop off and pick up area in the MTC drop off zone • Ensure students don’t cross Vaucluse Road, and instead access the School via underground tunnel • Supervise students being dropped off in the Kiss and Drop Zone on New South Head Road. • Stand at front gate and supervise students crossing at traffic lights on Vaucluse and New South Head Roads • Ensure students use internal pedestrian crossing (from the front gate across school grounds) • Playground supervision from Science Block to end of the Harbour Terrace • Check students don’t lean across Harbour Terrace balustrade • Periodically check there are no students in the Boarders’ Dining Room • • • • •

Café 135

• •

Noviceship Lawn areas (early Term 1) Check students are not sitting outside Student Reception (or beyond) Lower Green (Below Dunphy) from mid-Term 1 Ensure students remain in the grassed area, not in the bushes Supervise the Dunphy Foundation Outdoor Learning Space (Deck) outside the Jean Marie Flynn Learning Hub Encourage Year 12 students out of the Learning Hub during breaks Supervise the orderly use of the Café

Chapel Square Towns Rd

• •

Supervision of students in Chapel Square Teacher to supervise students crossing Towns Road

Dunphy Outdoor Space

3.15pm Bus Duty 3.15pm

•

Teacher to supervise students catching buses from the Eastern side of New South Head Road

Junior School Code Name Roundabout (End of driveway) Concret e

Assembly Area

Equip

Barat Burn Field (lower)

BBF1 BBF2

Barat Burn Field (middle and upper) Grotto Fields

GRT MTC

MTC

MTC Car Park (Morning)

MTC

MTC Car Park

Gates

Driveway Gates

PA Bus A Bus B

PA Room Teacher A School Buses

Description • Supervise drop off / pick up in roundabout at end of driveway • Help students in and out of car / with school bags • Ensure students are safely behind blue bollards at all times • Patrol area, and behind toilet block in particular • Ensure children remain in playground area / don’t stray near Library (out of view) • Supervise playground equipment • Ensure other students do not run between play equipment or engage in ball play in area between equipment and fence or immediately around equipment (See safety guidelines for equipment use). • One teacher to supervise grass area (ball play) to end of sand box • Other to supervise area around tree and play area adjacent to Joigny playground • • • • • • • • • • • • • • • •

Teacher B Public Buses

•

Supervise students as they play in the Grotto area Supervise students as they access the fields via the tunnel Supervise the field area (and/or courts) Ensure students only access outside toilet during the lunch break Morning Duty 8.00-8.25 Supervise pickup area in MTC drop zone Collect students at front of School and walk via tunnel to MTC Supervise pickup area in MTC drop zone Bring any students not picked up by 3.30 pm back to Barat Burn Let cars in and out Scheduling student pick up. See specific duty list. Safe student access across the crossing Announce family name over PA to classrooms Teachers to collect children travelling by bus, from outside Junior Staffroom Supervise students walking across driveway and through senior school to bus collection points Teacher A to remain with students travelling on school buses, and ensure they are safely on board Teacher B to supervise students crossing at lights on New South Head, and then crossing Towns Road to the bus stop. Also to supervise at bus stop until all Junior School children have boarded public buses.

Duty Times Senior School Duty Before School Recess Lunch 1 Lunch 2 After School

Time (M,T,Th,F) 8.00am-8.30am 10.50am-11.15am 1.25pm-1.50pm 1.40pm-2.05pm 3.15pm-3.45pm

Time (Wednesdays) 8.00am-8.30am 10.30am-10.50am 12.40pm-1.00pm 1.00pm-1.20pm 3.15pm-3.45pm

Junior School Duty Before School Recess Lunch 1

Time 8.00am-8.25am 10.45am-11.10am 12.50pm-1.10pm

Lunch 2 After School

1.10pm-1.30pm 3.00pm-3.30pm

Email Students from Years 3-12 have school-based e-mail addresses. Teachers are advised to check with the Year Coordinator in the Senior School and the Stage Coordinator in the Junior School to confirm student e-mail addresses. It is School protocol that staff will respond to emails promptly.

Excursions All excursions for the Senior School must be approved by the Head of Curriculum, and supported by an appropriate risk assessment. Junior School excursions must be approved by the Assistant Head of Junior School.

Extended Day Enrolment Program From Mondays to Thursday during term time, the Mary Agnes O'Neil Library is open until 8:30pm (closed from 5.45 to 6.30pm for the dinner break). Term 1 2022, it will be open until 6.00pm This facility is used extensively by day students and boarders, who benefit from having access to resources and technology. Teacher-librarians are also on hand to assist with research and assignment preparation.

Health Care Centre (HCC) The KRB Health Care Centre (HCC) is located in front of Student Reception in the Senior School. This operates as a clinic for P-12 students (and staff), and is open from Monday to Friday during term time as follows: • 8.00 to 11. 4.00 pm • 4.00-7.45pm (Monday to Thursday) Junior School Health Care Room (JSHCR) is staffed as a first aid facility from 10.15am until 3.00pm. This smaller facility is located near the fire stairs on Level 2. Visits to the HCC should be limited to recess, lunch or before/after school. If students must attend during class time, they need to obtain a notation in their diary from their class teacher. Alternatively, the School Nurse can be contacted on 0415 246 225. If the HCC is not staffed students must see the Student Services Officer at Student reception. If the JSHCR is not staffed students must see JS Reception. For permission to go home when sick, students must see the School Nurse for assessment (and are not to contact their parents directly to collect them). The School Nurse will then notify the Director of Students, and the Student Services Officer (who will contact the student’s parents to arrange transport home, and stress that they must not catch public transport). All medications need to be dispensed from the HCC including those for boarding students. Prescription medicines should be supplied to the HCC in their original packaging, and be accompanied by a ‘Medical Advice Form’ or written instructions from the prescriber. Each year the Student Health Care Information Form is sent to parents and guardians to ensure current student information. A range of over-the-counter medicines is available from the clinic after an assessment, but may only be supplied if parents/guardians have provided the signed consent.

In addition to the vaccination programs run by visiting nurses from the NSW Health, the flu vaccination is offered to students and staff in April/May each year. In the event that there is no nurse, the Student Services Officer will supervise unwell boarders resting in the Centre. Non-urgent medical appointments will need to be rescheduled, and day students will who are unable to benefit by paracetamol will need to be collected by a parent or carer.

Homework Centre Senior School The Senior School Homework Centre operates Monday to Thursday from 3.30 to 5.30pm. Located within the Library, its purpose is to provide a secure, supervised homework environment where research is made easier by ready access to physical resources and computer technology, and professional guidance is at hand. Senior School teachers from different subject areas are rostered on as tutors, for students to obtain assistance with their homework or assignment preparation. Junior School The Junior School Homework Centre operates in the Junior Library from Monday to Thursday from 3.30 to 5.30pm, with students in Years 5 to 6 invited to use this facility, and junior school teachers supervising and providing support.

Houses Day School Tangara Arakoola Murramai Kangala

Blue and white Green and gold Green and red Yellow and black

Boarding School Duschene Blue Barat Green Stuart Red

Orientation The rooming convention is standard across the School. The Prefix SS/ JS refers to Senior School/Junior School The First Numeral refers to the Floor (Senior School -1 through to 5; Junior School 1-5) The Numerals after the hyphen refer to the room number. In the Senior School the small numbers start at the South (main gate). Example: S2-07 refers to a room in the Senior School, second floor at the south end of the building.

Overseas Students Kincoppal-Rose Bay School is a registered provider under Education Services for Overseas Students (ESOS) Act 2000. As a registered provider (CRICOS 02268M) Kincoppal-Rose Bay is required to adhere to the regulatory framework and requirements under New South Wales and Commonwealth Legislation and Guidelines in delivering pastoral care, welfare and education services for overseas students on 500 visas. Accordingly, we are required to

demonstrate our continued provision of these appropriate resources, including suitably qualified employees. On commencement at KRB, overseas students will be placed in classes appropriate to their current language proficiency level, learning goals and learning needs. Their special pastoral care and learning needs will also be discussed with KRB stakeholders including their Year Coordinator, Head of Student Learning Services, Director of Boarding, and International Student Coordinator. The Deputy Principal oversees CRICOS compliance. All staff will be reminded of their CRICOS obligations at annual professional development sessions. Some areas for consideration include: • • • • •

Ensuring work is appropriately differentiated to enable access to the curriculum Be aware that adjustments may need to be cultural and linguistic to ensure understanding Providing scaffolds and chunking large assignments into smaller steps Remembering that students can demonstrate meeting outcomes in other ways than an extended piece of writing Being aware of different cultural norms and classroom expectations.

The Student Learning Services Team can offer advice and support.

Role of the Pastoral Mentor The Pastoral Mentor is appointed by the School Leadership Team to be responsible for the academic care and well-being of students in his/her care. The Pastoral Mentor • Knows the students in the pastoral group as individuals and develops a rapport with the students. • Promotes the importance of Positive Education and regularly refers to key aspects. • Knows each students’ co-curricular activities and knows those students who have no co-curricular activities. • Models positive behaviour and thinking to students. • Has, together with the Year Co-ordinator, responsibility for all Academic Care matters for students in the group. • Is understanding and receptive to the needs of the students in the group and meets daily with the students for mentoring, support and coaching. • Increases student awareness of issues such as bullying and mental health as well as develops the skills of resilience, confidence, independence and leadership. • Actively engages and implements the Pastoral Program in consultation with Year Coordinator and other Pastoral Mentors. • Works with students to set personal and academic goals, based on their values, and supports students in achieving and reviewing their goals. • Maintains effective and meaningful informal contact with students out of class. • Promotes happiness and cooperation among students both at school and in their everyday lives. • Is a point of reference for individual teachers when behaviour/academic issues occur • If behaviour issues are subject orientated consults with Heads of Department (via the Year Coordinator) • Encourages and supports student leadership.

•

Initiates regular communication with parents inviting feedback and suggestions.

Key Tasks of Pastoral Mentors for Years 7-12 • Establish phone contact with parents of all pastoral group students early in Term 1 and continue contact as required • Oversee the induction of new students and monitor the work of the Student Mentors • Contact all parents of new students by phone within first two weeks • Be prompt to morning Pastoral (8.25am) and to not dismiss the students early • Conduct sessions every morning (8.30am-8.45am) • Monitor uniform • Assist with Pastoral Period/ Assembly as timetabled per cycle • Work with the Year Coordinator to implement the Pastoral Program • Assist the Year Coordinator in the case management of follow-up action where necessary, involving Director of Students, Director of Teaching & Learning, School Counsellor, Heads of Department, Subject Teachers or Parents • Use the STAR database to document and review student progress • Nominate students for awards including: Sacred Heart Award, Leadership positions • Track student achievement and participation, reporting concerns to the Year Cocoordinator (including students with no co-curricular involvement) • Acknowledge birthdays and significant achievements for each student • Collate student progress reports as required • Provide Year Co-coordinator with information regarding student achievement and participation for: KRB News, Vale, The Principal’s Report, Celebration of Achievement, inclusion in School Reports (co-curricular) etc. • Attend Chapel (and sit with Pastoral Group), Pastoral Team meetings as organised by the Year Coordinator and Year Group activities and other events as required. Administration • Hand out student diaries and timetables for the year • Ensure that students view the Portal daily and on an ongoing basis during the day for any new information, changes to classrooms etc • Maintain a positive and constructive approach in dealings with students in the Pastoral Group e.g. wearing of uniform, checking of diaries, lateness etc • Conduct interviews with parents of students in his/her care on parent/teacher evenings • Supervise clean up at end of each term • Highlight issues of significance which have been raised at School Assemblies or Year group meetings and take appropriate follow-through action. • Promote social justice activities, group projects, or social activities. • Save all correspondence, including emails sent and received, medical certificates, leave application forms etc in student’s pastoral folder and into Student Notes on ASPIRE • Provide all permission notes and other information and paperwork that is required to be kept to Student Services Officer for archiving. Attendance • Accurately record attendance each morning and ensure the names of absentees are entered into ASPIRE by 8.45am • Monitor patterns of lateness and absence and, where appropriate, follow up and communicate with Parents and Year Coordinator • Liaise with Year Coordinator over attendance matters • Review emails from parents regarding absences, students arriving late/leaving early for appointments etc and to forward these emails to Student Services Officer so that details can be entered into Aspire and attendance monitored.

Overview of Student Progress • Keep up to date records on each student in the group which would include: entries made in the student’s diary, timetable, academic tracking, record of interviews, teachers’ comments, records of contact with parents, and any other information pertaining to student progress and attendance. Use of STAR to record this information is preferable • Write a pastoral report comment for each student in the Pastoral Group • Provide academic tracking reports to the Year Coordinator and to assist in the case management of students in the Year group as part of KRB’s academic care approach to students • Regularly seek further information about academic issues from class teachers • Monitor timing and frequency of homework and assessment loads.

Years 11 and 12 • Assist the Year Coordinator in the distribution of circulars from NESA • Interview all students in relation to their progress (Year 11 in Terms 1 & 3, Year 12 in Terms 1 & 2 • Inform the Year Coordinator, Director of Students and Director of Teaching and Learning of any concerns regarding the academic progress of individual students • Liaise regularly with subject teachers over students with ongoing concerns (subject teachers are responsible for notifying pastoral mentors of these concerns) • Implement improvement strategies for students not meeting the demands of senior study (in consultation with the Year Coordinator and notify subject teachers of these) • Monitor attendance and keep the Year Coordinator informed. Checklist – Pastoral Session on Day 1, Term 1 1. 2. 3.

Meet Pastoral Group and carry out introductions. Establish expectations of the Pastoral Group and share ideas for effective, meaningful pastoral sessions. Issue diaries. Go over School’s expectations as outlined at beginning of the diary. Hand out timetables and assist students to record their timetable in the front of their diary. Pastoral Mentor should ensure that the student follows up any timetable anomalies with Head of Operations. Take students through the Student Diary including • Expected Behaviour, attendance, dress code and evacuation procedures (blue section) •

School bags

•

Wednesday bell times

•

Signing/having parents sign IT declarations by the first fortnightly check (must also be signed by the Pastoral Mentor). Year 11 diaries will be monitored for effective study routines.

Opal Cards and Concession Cards – will be sent to the school and distributed at the beginning of the school year. Opal cards for new students will be mailed to their home address. Refer new students to the Transport NSW website at www.transportnsw.info/school-students so they can complete an Opal Card application. They should also see the Student Services Officer at recess or lunch to apply for appropriate concession passes and return completed transport forms

Explain process of signing in/signing out for appointments at Student Reception.

Provide locker number to each student and enable adequate time for them to prepare for their first classes.

Role of Support Mentor • • • • •

•

• • • • • •

• • • • • • • • • •

Regular Duties Know each student in the year group by name Move students from locker area to pastoral rooms at 8:25am (must be present in locker area from 8:20am) Assist Pastoral Mentors by checking uniform and correcting this prior to the beginning of pastoral Ensure locker area and common spaces are kept clean and tidy – roster students weekly to complete this task Maintain notice boards in conjunction with Year Coordinator and Student Leaders to ensure boards are updated, pertinent and relevant. Personalised Support Assist the Year Coordinator with students who have special needs (gifted students/weaker students/those lacking in organisation), this may involve one on one tutoring, organisational skills, assessment planning and mapping etc: Meet weekly/fortnightly with student during pastoral time (frequency to be determined by Year Coordinator) Use STAR to document and review student progress Know each student individually; including academic performance and achievement, and co-curricular involvement Track student achievement and participation; reporting concerns to the Year Coordinator (including students with no co-curricular involvement) Collate student progress reports via STAR as required by parents or YC Provide the Year Coordinator with information regarding student achievement and participation for: KRB News, Vale, The Principal’s Report, Celebration of Achievement etc Nominate students for awards including: Sacred Heart Award, Leadership positions etc Complete semester based Pastoral Reports (+ Student Testimonial – Year 12 only) Alert the Year Coordinator of any non-attendance Alert the Year Coordinator of any pastoral/academic issues when they arise Check the Student Diary Establish contact with the parents and all classroom teachers of student in Term 1 by phone/email Organise resources for the student and specialised tutoring as required Follow up on issues with classroom teachers/boarding/parents/tutors as required. Keep records of all correspondence. Follow up with Learning Services Dept to ensure adequate support is being offered to the student, if necessary. Write a report on each student for the Year Coordinator each fortnight/month. Report should include copies of all correspondence regarding student.

• • • •

Other Support Mentor Duties Ensure Student Mentors are supporting the new students and assist in establishing tutoring/resources/uniform/KRB expectations for all new students. Assist the Year Coordinator with administrative tasks as required Assist with the organisation of Pastoral Competitions/Challenges as requested by Year Coordinator Fill in for absent Pastoral Mentors when required by; o Marking roll o Begin pastoral session with a prayer o Refer students to Portal for notices and verbally provide any pertinent information o Engage in circle time or some activity to ensure every student feels connected

Staff Meetings Junior School Executive Team (alternate Mondays) Junior School Staff (Tuesdays) SS Pastoral Mentors (Tuesdays) Heads of Department (Wednesdays) Year Coordinators (Wednesdays) Operations Team (Tuesdays) Leadership Team (Tuesday Morning) ELC- 12 Staff Meetings (Tuesdays) SS Staff Meetings (Tuesdays) SS Faculty Meetings (Tuesdays unless arranged at another time)

Student Learning Services A range of programs and strategies are provided for students from ELC to 12 whose learning needs require additional levels of support, intervention or extension. This includes students who have a disability or learning difficulty or those who are gifted and talented,

Student Mentoring In addition to working with their pastoral groups, teachers interested in mentoring students should contact Carrie Scanlan, Director of Students on (02) 9388 6015.

Teacher Accreditation Teachers are required to maintain their accreditation with the NSW Education and Standards Authority (NESA). It is the teacher’s responsibility to log and evaluate professional learning hours; maintain their financial membership and a hold a current Working With Children Check. For any enquiries about Teacher Accreditation, please contact the Deputy Principal.

Timetable The school operates on a 10 day cycle, with the first day being Day 1 on a Monday and the last day being day 10 on a Friday. Days 1-5 comprise Week A and Days 6-10 Comprise Week B. The School Diary should be referred to for further information. Junior School 8.30am-8.35am 8.35am-10.45am 10.45am-11.15am 11.15am-12.40pm 12.40pm-1.30pm

Assembly (Mondays & Fridays only) Teaching Block Recess Teaching Block Lunch • •

1.30pm-3.00pm

For first ten minutes teachers supervisor children eating lunches in their classroom Remainder is recreation time (and staff lunchtime)

Teaching Block

Senior School (Mon, Tues, Thurs, Fri) 8.30am-8.40am 8.40am-9.45am 9.45am-10.45am 10.45am-11.15am 11.15am-12.20pm 12.20pm-1.20pm 1.20pm-2.05pm 2.05pm-3.10pm

Pastoral Meeting Period 1 Period 2 Recess Period 3 Period 4 Lunch Period 5

10 minutes 65 minutes 60 minutes 30 minutes 65 minutes 60 minutes 45 minutes 65 minutes

Pastoral Meeting Period 1 Period 2 Recess Period 3 Period 4 Lunch Period 5 Period 6

10 minutes 55 minutes 55 minutes 20 minutes 55 minutes 55 minutes 40 minutes 55 minutes 55 minutes

Senior School (Wednesday) 8.30am-8.40am 8.40am-9.35am 9.35am-10.30am 10.30am-10.50am 10.50-11.45am 11.45am-12.40pm 12.40-1.20pm 1.20-2.15pm 2.15pm-3.10pm

Wet Weather Arrangements Senior School In the event of wet weather the following rooms for each year group will be used. Year 7 Stuart Centre Year 8 S3-39, S3-40

Year 9 Year 10 Year 11 Year 12

KR Rooms S313, S317, S318 S3-11, S3-08, S3-10 PTLC Common Room, PTLC Rooms Learning Hub

Teacher duty is as follows - Yard 1 to supervise Years 9, 10, 11 and 12 and Yard 2 to supervise Years 7 and 8. In the event of extreme heat, the Library and Boarders’ Dining Room will be used for all year groups. Duty is as follows: Yard 1 Library Yard 2 Boarders’ Dining Room Junior School • • • • • • • • • •

All students sent to their classrooms at 8.15am and teachers to supervise their own classes Students remain in their classrooms at recess and lunch Duties will need to be covered and shared by all teachers Teachers to supervise adjoining classrooms with one teacher to two rooms on Levels 1-4 Classroom B3 will have one specialist teacher to share supervision with a class teacher Level 5 will be supervised by Year 5 teachers There will be at least one teacher from each grade on duty at all times All other activities eg. library, dance will continue to operate as usual All other duties throughout the day remain unchanged If children sent back from playground due to sudden weather change, teachers to return to rooms to ensure students are correctly supervised

Uniform The student dress code is found in the School Diary. All teachers are asked to insist on the correct wearing of the school uniform. Senior School students will be issued with notices for uniform infringements with pink slips given to the Student Services Officer who records them. Booklets are available from the Director of Students

PEOPLE AND CULTURE ___________________________________________________________

Attendance Teaching staff are expected to be at school by 8.15am each morning (unless allocated an early morning duty). They are also expected to attend gazetted staff meetings and professional development days. For Support and Operational employees, hours are per individual contract, but generally from 8am to 4pm with a 30 minute lunch break. All staff needing to leave the school during the lunch break must sign in and out at either Senior or Junior School Reception. This is a means of registering employees in the case of an emergency. Partial leave is also available on application; again either to the Deputy Principal or to the Head of Junior School. In the case of unforeseen absence or late arrival, teachers and administration staff are asked to call by 7.00 am as follows: • Senior School Myrna Perry on 0414 983 783 • Junior School Diane Montgomery 0425 296 636 In the case of absence known in advance, Senior School Teachers must submit a Leave in Advance Form available on the portal which is automatically sent to the Deputy Principal. Junior School Teachers must speak with the Assistant Head of Junior School. For teachers, work should be assigned for all classes and all duties. For absence on the day, Boarding staff should liaise with the Director of Boarding, AnneMaree Bennett on 9388 6100. Sick leave of more than two consecutive days must be supported by a medical certificate. Upon your return to work, you are also required to log this leave online via ADP online. For all staff, absences relating to excursions or professional development must be approved in advance (even if the course is free of charge). This is to ensure that • courses and excursions relate to curriculum / have been risk assessed • teacher coverage has been organised • all staff know which services provided by non-teaching staff may not be available on a given day and/or how they need to make alternate arrangements For replacement teacher coverage: • Senior School Teachers must place their relief work on ASPIRE by lunchtime on the day before the excursion / PD and advise any duties eg. yard, MTC • In the Junior School, the work-set must be left on the teacher’s desk the day before and duties advised to the Junior School Operations Officer

ADP Payroll KRB uses an integrated payroll system called ADP Payroll. This allows staff to view and /or update information relating to their leave balances and applications, personal, banking and emergency contact details, and payslips. After you join KRB and have received your first pay, you will receive an envelope from payroll with your access details. To apply for leave on ADP, the process is as follows: On the staff portal, select ‘Employee Self Service (ESS) from Staff Quick links: You will see this screen

User staff ID number with a zero in front

Enter 0 plus your KRB ID number as your user ID: You will then see this home screen for your records and reports:

Your name

Click on ‘My ESS’ drop down menu to see personal details and to apply for leave. Click on ‘Reports’ to see pay advices and payment summaries. The leave application screen looks like this:

Please enter any leave onto ADP as soon as you know the dates, or immediately on your return after sick leave. Your leave request will then be sent to the Deputy Principal / Head of Junior School for approval. For more information please contact Anita Borg (Ext. 6022) in Payroll. If you are applying for less than a full day of leave, select the category and click on the pencil to apply; insert day of leave and press ‘next’ and this screen will appear:

You can enter the number of leave hours in the override hours box. For example, if you take leave until recess, enter 3.0.

Booking of Rooms and Facilities Facilities need to be booked in advance. Please use the Book a Resource facility on ASPIRE.

Buddies All new starters will be assigned a workplace buddy. This person can assist with elements such as KRB traditions, teacher duty protocols, meeting room locations, IT and maintenance requests, mail, catering, stationery and parking. Buddies themselves were once new starters, and have been selected on the basis of being approachable and knowledgeable about KRB so please don’t hesitate to approach them for help!

Catering Our Chef and Kitchen Manager Josh Mitchell can arrange catering on a fee for service basis. To order, please go to Catering link on staff portal page (left hand side of screen). For any queries please contact Josh on (02) 9388 6045.

Child Protection At Kincoppal-Rose Bay, we take child protection very seriously, and have developed the KRB Child Protection Policy and Procedures for all staff employed or engaged by the school in any capacity. Staff members are required to read this and sign-off that this significant policy and procedures document has been read and understood. In June 2013 the NSW Commission for Children and Young People introduced new legislation for Working with Children Checks. This is valid for Five Years. All staff members and volunteers became responsible for their own valid check and at their own cost. When you update your WWC Check staff are responsible for notifying the School and updating their NESA account.

Code of Conduct Based on the philosophy of Sacred Heart education, the Staff Code of Conduct has been developed to outline expectations as related to workplace behavior and practices. The philosophy offers a framework of support for all staff in their work. Acknowledgement that the Code has been read and understood is made by signing a checklist on appointment to the school. This Code can also be found on ASPIRE.

Dress Code A dress code applies to all staff, and a high standard of personal grooming is expected at all times. Clothing should be smart, professional and practical e.g. collar and tie for men and commensurate smart professional dress for women. Jeans, t-shirts, singlets, three-quarter trousers and thongs are considered to be inappropriate. Clothing should also not display inappropriate or offensive logos, images or messages. Dress should be appropriate to the activity undertaken e.g. sport or outdoor activities. Many areas of the School also have their own KRB uniform e.g. PDHPE and maintenance staff. These should be laundered and maintained regularly. Footwear must also be professional and/or practical. Open-toed shoes or sandals, and/or noticeably high heels or platforms must not be worn in practical classes such as Science, TAS, Visual Arts or PDHPE.

Employee Benefits Book and Gift Sellers External providers often leave books and gifts for sale in the Senior School Staffroom. These make great gifts, and are very popular amongst staff. Junior School staff should have access to the Staffroom but can otherwise see Senior School Reception.

Lunch at KRB A lunch menu is available Monday to Friday in the Boarders’ Dining Room from 12.152.00pm. Meals should be ordered for that day via Munch monitor. The cost is $5. Lunch is only to be eaten in the dining room with other staff, and cannot be taken away. Information about Munch Monitor is available on ASPIRE through the Staff services tab

Café135 Café135 is cashless and uses the Munch Monitor system to offer online canteen ordering. Staff order lunch online the night before, or use a card linked to their account to obtain canteen items during the day. Lunch orders must be submitted online by 9.00am. To set up an account go to www.munchmonitor.com and enter username as ‘kincoppal’ and password as ‘munch2029’. Click ‘login’ and then ‘sign up’. Employees will need to set themselves up as both ‘Parent’ and ‘Student’ (e.g. creating both profiles) and selecting their class as ‘Staff’. You will then need to click on ‘Account Top-up’ to transfer money into your Munch Monitor account. For the pre-paid cards go to ‘Student Profile’, check the box next to ‘Snack Money’ and set a spend limit (remember this is a School!) You can then collect your card from the Canteen outside of busy service times. Staff may also use credit or debit cards at the Café to purchase items without pre-ordering.

KRB Shuttle Bus KRB provides a staff shuttle bus service from the school to Edgecliff Centre at the following times: Mornings: Edgecliff 7.20am to KRB 7.35am Edgecliff 8.00am to KRB 8.20am Edgecliff 9.00am to KRB 9.20am Afternoons: KRB 3.40pm to Edgecliff 3.50pm KRB 4.20pm to Edgecliff 4.35pm KRB 5.15pm to Edgecliff 5.35pm Discounted School Fees Employees considering KRB as a school for their own children are entitled to discounted school fees. Further information can be obtained from the Business Manager on (02) 9388 6019.

Employee Assistance Program KRB has employed Benestar to provide an Employee Assistance Program (EAP) to staff. This service offers confidential counselling, mediation, training and support to employees and their families, and can assist with short term problems that may be affecting their wellbeing and work performance e.g. substance abuse, trauma, depression and parenting problems. The EAP also offers assistance to KRB managers and supervisors, in areas such as team conflict and interpersonal relations. For further information go to ASPIRE. Events at KRB KRB conducts an extensive events program throughout the year with staff often welcome to attend either free of charge, or for a nominal fee. This includes gala concerts, choral recitations and Christmas carols, discussion panels and school plays. Libraries

Staff can use both Senior and Junior School libraries, with a range of books and DVDs available for borrowing. New books available are regularly promoted, and library staff will be only too happy to be of assistance to teaching and administrative employees. Opening times are as follows: • Mary Agnes O’Neil Library in the Senior School Monday to Thursday 8.00am to 8.00 pm Friday 8:00am to 5.00 pm Sunday Afternoon •

Junior School Learning Centre (incorporating library) Monday to Friday 8.30am to 3.00pm

Morning Teas These are offered to staff as a thank you for their hard work each week. Morning teas take place at recess and occur each Thursday in the Junior School Staffroom, and each Friday in the Senior School Performing Arts Centre. Professional Learning KRB values a culture of continuous learning. All staff members are encouraged to see themselves as active learners, and continually strive to improve their personal and professional effectiveness. All professional development for both teaching and non-teaching staff must be approved in advance (even if free of charge) and application forms for Professional Development are available on ASPIRE. Further information is also available from the Deputy Principal or the Head of Junior School. Salary Packaging This is available through AccessPay and staff should speak with the People and Culture Manager for more information. Staffrooms These are available to staff in both the Senior and Junior Schools and have microwaves, fridges and reading material for staff. Tea and coffee making facilities are also available and relevant information is regularly posted on noticeboards in these areas. Staffrooms also contain teacher pigeon holes. Employees from both Senior and Junior Schools are welcome to use either facility (and especially to enjoy the harbour view and balcony off the Senior School Staff Room). This also applies to staff located in the MTC and/or KRB Pool.

Email All staff members have email addresses which are generally surname and first initial@krb.nsw.edu.au e.g. smithj@krb.nsw.gov.au

Employment When positions are vacant they will be advertised on the KRB website and on online jobs boards including www.seek.com.au www.teachers.on.net www.sportspeople.com.au Vacancies will also be advised in weekly staff memos. For further information please contact the People and Culture Manager on (02) 9388 6120.

Evacuation Procedures At the sound of an alarm, all staff, students and visitors must follow KRB evacuation procedures listed on ASPIRE, as well as evacuation route maps in each classroom. Regular drills will also be conducted, with first stage evacuation points are as follows: • Junior School – MTC Sports Field • Senior School – MTC Sports Field • After 3.30pm – Front Drive (while building occurs 2022 only) Senior School Alarms • The main building alarm is a single tone which is first repeated at 2 second intervals, and then changes to a continuous siren sound • The Library alarm is a long, slow tone repeated a number of times before changing to a verbal message that says ‘this is an evacuation’ Junior School Alarms • Administration building – as per main building in the Senior School • Classrooms alerted to the evacuation via a ‘hooter’ through the PA System. At no time should staff or students get involved in fire-fighting activities.

First Aid Kits These are located around the School, and monitored by the School Nurse. Portable kits taken on excursion must be returned immediately after use. Defibrillators at KRB can be found at: - Main Reception - JS Reception - MTC pool reception - Sheldon reception - Sophie’s Place staff room. Please familiarise yourself with their exact location. You never know when you may need to use one.

ID Passes Upon commencement at KRB you will be issued with an ID pass. In addition to identifying employees, this has your ID code that so that you can manually operate photocopiers when you forget your security tag. ID passes will not offer building access however, and staff should instead use their security tag.

Industrial Instruments The industrial instruments relating to employees at KRB, excluding sport and swim coaches, are the: •

Independent Schools NSW (Support & Operational Staff) Multi-Enterprise Agreement

•

Independent Schools NSW Standards Model (Teachers) Multi enterprise Agreement

These are commonly referred to as the ‘MEA’. Any employee with questions relating to the terms and conditions of their employment should speak to the People and Culture Manager.

Information Technology KRB is a laptop school and uses a cloud-based file server. This means we actively look for people with proficiency with Google Apps, Microsoft Office and Learning Management Systems. Employees should aim to become familiar with these as soon as possible. All teachers will be provided with a laptop. For IT assistance, please contact IT support on Extension 6400

Invoices All invoices must have been agreed to in advance (e.g. supported by a purchase order number, and sign-off obtained from the relevant cost centre manager and Business Manager). Information is available from the Accounts Department in the Senior School.

Keys The School is constantly updating its security and access system, with many areas accessible by a security tag. Should keys still be required for particular areas, these will be issued on commencement in a role, and recorded in the database. Any additional keys need to be authorised by a Head of Department, and no copies of keys are to be made.

Lockdown and Lockout Procedures If there is a need for a lockdown which involves sheltering students, teachers, staff and visitors in secure locations, an announcement will be made over the Fire PA System and staff should follow these steps: • Close and lock doors (do not move outside room to look for other people) • Sit or lie on floor (and remain out of sight e.g. away from windows) • Stay silent and place mobile phones in centre of room • Remain in room until directed to move (may mean ignoring bells for change of lesson) If outside, move to the nearest indoor ‘safe’ space e.g. Boarders’ Dining Room, Hughes Centre, Joigny Centre or Year 5 Learning Space.

Long Service Leave Long Service Leave entitlements for employees are governed by the industrial instrument underpinning their individual employment. KRB staff should apply to take Long Service Leave in the year before their request to take leave. The purpose of LSL is refreshment and renewal therefore the minimum for LSL is five weeks. Generally, one member of each faculty and/or leadership group may be granted LSL at a time. Further information regarding LSL is available on ASPIRE in the Staff Services area.

Mail and Couriers Mail should be directed to the Senior School, Junior School or Maureen Tudehope Centre (MTC). The address is New South Head Road Rose Bay NSW 2029 (no street number). To arrange a courier see the receptionists in either Senior or Junior Schools. They also have franking machines for outgoing mail. Incoming mail will be sorted and placed in teacher pigeon holes.

Maintenance Requests These need to be logged online via ASPIRE through Staff Services.

Non-Smoking Our school and grounds have been designated smoke-free zones. Staff wishing to smoke must do so outside the school perimeters .

Parking Staff parking is on an allocation basis based on leadership positions or length of service. Please do not park in the school grounds or MTC car park if you have not been allocated a parking space. Visitor car spaces must also not be used.

Staff members with parking spaces on the school grounds should also avoid driving in and out at peak drop off and pick-up times e.g. 8.15 to 8.30am, and 2.45 to 3.30pm. Employees who have not been allocated a parking space should park on New South Head Road and Towns Road (both have untimed parking) Staff with temporary need for a close parking space due to medical concerns should speak with the Deputy Principal or the Head of Junior School.

Pay Days Employees are paid each fortnight on a Wednesday, with funds going into their nominated bank account/s. All staff will be provided with a payroll calendar when they receive their EMO login details, with pay days shaded in blue. Managers authorising casual time sheets should also note that the pay cutoff is midday on the Friday before pay day.

Petty Cash For all expenses incurred by employees a Payment Requisition Form must be completed and submitted to Accounts in the Senior School. This can be downloaded from find a form in the Staff Services area of ASPIRE. (See section “Introducing The Finance Department

Photocopying and Printing The school has a professional Print Room in the Senior School, and print and copy requests can be arranged including exam papers, brochures and booklets. A minimum of 48 hours’ notice is required for general requests and longer for large, hand-finished jobs requiring binding or laminating. Requests should be submitted to the Printroom Operator, with the relevant output information included. There are also photocopiers located in ‘hub areas’ of both Junior and Senior buildings. These double as personal printers and can be accessed by using your key fob. Printing will also not commence until you are physically at the machine to receive it (so there is no need to run to a machine when printing confidential information!) The School also offers Design and Print services via the Communications Team. Please log an online request via ASPIRE.

Policies All staff must be familiar with the following related policies and documents: • Child Protection Documents (signed off by new starters) • Staff Code of Conduct (signed off by new starters) • Harassment, Bullying, and Discrimination Policy • Grievance Policy • Complaints & Disputes Policy and Procedures • Critical Incident Policy • Emergency Evacuation and Lockdown Policy and Procedures • ESL Policy • Excursions Policy • Gifted and Talented Policy

• • • • • • • •

Health Care Medication Centre Policy KRB Conditions of Entry Policy Learning Support Policy Work Health and Safety Policy Overseas Excursion Policy P-12 Behaviour Management Policy P-12 Anti Bullying Policy Privacy Policy

These policies are available on ASPIRE in the KRB Knowledgebase. In addition, relevant forms and information are all available on ASPIRE

Reception The School has 4 reception points – Senior School, Junior School, Sports (MTC) and Swimming. Details including opening times during term for the School and Junior School are as follows: Senior School Hours 7.30 am to 5.30 pm Phone 9388 6000 Fax 9388 6001 Email reception@krb.nsw.edu.au Junior School Hours 8.00 am to 5.00 pm Phone 9388 6080 Fax 9388 6081 Email juniorschool@krb.nsw.edu.au Boarding School (Senior School) Phone 9388 6103 Fax 9388 6101

KRB Swimming Phone 9388 6150 Email swimming@krb.nsw.edu.au

School Name Whenever necessary, please use the correct and official name of the School which is Kincoppal-Rose Bay, School of the Sacred Heart. The shorter form, Kincoppal-Rose Bay School, is appropriate in less formal instances. Barat-Burn (always with a hyphen) is the ‘in family’ name of the Junior School, which is correctly called Kincoppal-Rose Bay Junior School.

Security (After Hours Access) All external doors are locked at 5.00 pm, and entry and exit after this time must be through the main entrance door at Reception. Other doors must not be used, as this triggers an alarm in the Boarding School and creates an emergency situation for staff and boarders. The main (and other) door/s should also not

be propped open or left unattended, as this places the security of our boarding students at risk. Employees working back in the Senior School or MTC after 7.00pm (or teachers with students) must inform the Director of Boarding on extension 6100 or 6103. This notification applies to both working back, and to the time of leaving the building, so that alarm systems can be reset. Junior School employees working after 7pm or on weekends should liaise with Kaye Storey, Junior School Leadership Support. Where possible, employees should not have access to the School out of hours. If absolutely necessary however, they must obtain approval from their Head of Department who will gain approval from the Deputy Principal or Assistant to the Head of Junior School.

Staff Retreat and School Professional Learning Days These are conducted each term to promote learning, information sharing and the chance for staff from both Senior and Junior Schools to get to know one another. A program will be sent closer to the time, and smart casual dress may be worn on these days.

Stationery Stationery cupboards are located in both the Senior School (in the staff Printroom area) and Junior Schools (see Kaye Storey)

Sports Coaches We are always looking for casual sports coaches. Employees able to take on this additional work (in addition to current work commitments) should contact Mrs Mary-Kate Churcher, Head of Sport on (02) 9388 6068.

Teacher Accreditation Authority (TAA) KRB is a Teacher Accreditation Authority with the authority to accredit teachers at Proficient status. Information about the TAA can be found in the TAA tile on the ASPIRE homepage. For any concerns or inquiries please see the Deputy Principal, Ms Elizabeth Clark.

Visitors All visitors to the School must report to a reception area to sign in and receive a visitor’s pass. Whilst on campus all visitors should be escorted by a staff member. They must then sign out and return their pass when leaving.

Work Health and Safety At KRB we take the safety and wellbeing of our employees very seriously. Everyone (including management and staff) has a responsibility for the safe conduct of WHS at KRB. Additionally, the School has implemented the following WHS measures: • Safety Management System, policy, plans and goals • Safe work procedures for employees • Wellbeing program • Return to Work and Injury Management programs • School Nurse able to conduct Health Checks Accident & Injury Procedures In the event of an accident or injury to employees, the procedure is as follows: 1. Complete Accident and Injury Report Form (available through link on Staff Services on ASPIRE) and includes obtaining signatures from Deputy Principal / Head of Junior School and School Nurse). 2. A paper copy is available at Junior School reception and the Deputy Principal’s Office in the Senior School in the case of computer malfunction/ lack of access. 3. Send completed form to the HR Manager within 24 Hours (must be sent to our insurer within 48 hours if it is to become a workers compensation claim). 4. Obtain immediate first aid and/or medical treatment (if you see a doctor they will need to provide you with a Workcover Certificate of Capacity). 5. Provide any medical information to the HR Manager (e.g. Workcover certificates and medical bills) and/or participate in appropriate return to work plans. 6. Complete any leave details online via EMO. Committee The WHS Committee meets once per term, with members from both Junior and Senior Schools, as well as the Maureen Tudehope Centre. Meeting minutes are posted on ASPIRE, and queries or comments can be relayed to the Committee Chair. Ergonomics Safe operating procedures are available on ASPIRE, and include information on elements such as chemical spills and driving the school bus. Additionally, all staff should be mindful of the following ergonomics basics: • Regular rest breaks and stretches • Feet comfortably on floor (or footrest) • Ample legroom under desk • Natural curve of spine maintained (sitting and standing) • Knees and elbows around 90 degrees when seated • Shoulders relaxed and comfortable • Items used most often, placed within easy reach • No stretching beyond 30 cm to obtain or use an item • Chairs are seat / back adjustable, and easy to move • Heavy resources placed on bottom shelves • Frequently used items placed between shoulder and knees

•

Filing cabinets – only open one drawer at a time

Wellbeing Program KRB has developed a wellbeing program to ensure employees enjoy a healthy work-life balance. The following services are on offer, with information to follow in Staff Memos: • Health Checks conducted by our School Nurse • Access to the Pool and Gym For more information or to suggest additional programs please contact People and Culture Manager on (02) 9388 6120.

FINANCE DEPARTMENT Director of Corporate Services– Gary Au-Yeung Gary authorizes all purchase orders and amounts of money spent on behalf of the School above $500 Finance Manager - Helena Dawson Helena is available to discuss budgets with the Heads of Department (HoD), and for information if you have a child enrolled in the school. Purchase orders are also available from Helena Payroll Officer - Anita Borg Anita is the person to speak to if you have a Payroll Inquiry or a Petty Cash Request. If you are a HoD, any authorized timesheets you are responsible for must be submitted to Anita by no later than the Wednesday before a Payroll Run. Accounts Receivable - TBA All Student recharges for Excursions or other expenses payable by students are sent to Lizzy so they can be added to Student Statements as soon as excursion Notices go to parents. Lizzy is also available to dispense Cabcharge vouchers and to receive Cash. When Cash is collected it needs to be counted and put into cash pouches for Banking. A Money Counting Machine is available for this.

Accounts Payable – Elaine Clisby Elaine processes all creditor payments. When purchasing goods on behalf of the school, you must remember 3 things: Seek approval for the expense before purchase. Spending up to $500 is approved from the HoD. All spending over $500 must have a purchase order raised including a quote which has been approved by the Business Manager,Laura Wedmaier. This includes multiple invoices to the same supplier over a few days which total over $500. • Once approval has been gained, you place the order with the supplier. Give the supplier your name and email address as you are the contact for this purchase and ask them to put your name on the invoice as a reference. • Receive the goods and arrange for approval of the invoice for payment. Check you have received the goods ordered. If there is a problem, you will need to contact the supplier to sort it out. All invoices need to be signed by the HoD and invoices over $500 will need to have the approved purchase order attached and is also signed by the Business Manager. Any expenditure over $10,000 also needs to be approved by the Principal, Maureen Ryan prior to purchase. •

Petty Cash reimbursements can be made up to $50 but you must have the original Receipt/docket

Staff Reimbursements over $50 can be made by completing the Request form and attaching the original documents. Please remember that the same rules for approval apply, before the purchase is made. All Invoices and reimbursement requests are to be placed in the trays located outside the Finance Office

The School Board has approved various personnel with the authority to spend on the School’s behalf for activities such as • • • •

Excursions and student recharges School Resource Purchases School Events Reimbursements to Staff

The Board has approved the following people to authorize money that is spent on behalf of the school: • • • •

Heads of Department (HoDs) up to $500 Deputy Principal, Head of Junior School up to $1000 Business Manager up to $10,000 Principal more than $10,000

These people need to be contacted to gain written approval before there is any order placed or money spent.

Credit Card Purchases. The School has 2 Credit Cards available to make purchases. If using the Credit Card, you must have written approval from the Director of corporate Services prior to use. You will need to supply documentation /details of what the goods are to be purchased, including cost, to Laura and once the purchase has been made, a copy of the invoice/receipt will need to be attached to the completed Credit Card Expenditure form and left outside the Finance Office. We love to meet new staff and catch up with returning staff members and if you have any queries regarding our procedures, do not hesitate to visit us on the 2nd Floor (Office No. S3-32).

Kincoppal-Rose Bay School – Senior Campus Room Codes Code

Name

Purpose

Lab1 Lab2 Lab4 Lab5 Sci3 S-1-02 S-1-03 S-1-04 S-1-07 S0-01 S0-02 S1-01 S1-03 S1-04 S1-21 S1-39 S2-02 S2-03 S2-06 S2-07 S2-13 S2-30 S2-40 S2-41 S2-43 S2-44 S2-45 S2-50

Science Lab 1 Lv1 Bio+Phy Science Lab 2 Lv1 Bio Science Lab 4 Lv2 Che Science Lab 5 Lv2 Che Science Class 3 Hub -1-02 Hub -1-03 Hub -1-04 Common Room/Kitchen Hub 0-01 Hub 0-02 Art Room 3 Art Room 1 Art Room 2 Learning Support Drama Suite Parlour 1 Music Perf Arts Centre Hall Parlour 2 Music GPA GPA Hughes Centre GPA Yr7 GPA Yr7 TAS prep Design Suite 3 Design Suite 2 Design Suite 1 GPA Phil Tiernan Learning Centre 4 GPA Phil Tiernan Learning Centre 3 GPA Phil Tiernan Learning Centre 2 Common Room/Kitchen GPA Phil Tiernan Learning Centre 1 GPA LS2 Learning Space 2 GPA LS3 Learning Space 3 GPA LS1 Learning Space 1 Common Room/Kitchen GPA Katherine Robertson Centre 1 Y9 GPA Katherine Robertson Centre 2 Y9 Common Room/Kitchen GPA Y9 GPA Y9 GPA Yr7 GPA Yr7

Science Science Science Science Science/General General/Year 12 General/Year 12 General/Year 12 Hub Common Room Yr 12 General/Year 12 General/Year 12 Art Art Art Learning Support/General Drama Music Music Music General General Hall for exams and assembly General/Year 7 General/Year 7 TAS TAS TAS TAS

S3-02 S3-03 S3-05 S3-06 S3-07 S3-08 S3-10 S3-11 S3-09 S3-13 S3-17 S3-18 S3-19A S3-19B S3-34 S3-36

General/Year 11 General/Year 11 General/Year 11 PTLC Common Room Yr 11 General/Year 11 General/Year 10 General/Year 10 General/Year 10 Common Room Yr 10 General/Year 9 General/Year 9 KRC Common Room Yr 9 General/Year 9 General/Year 9 General/Year 7 General/Year 7

S3-34 S3-39 S3-40 S4-39 TS1 TS2 TS3 LbSem1

S1-18 S1-08 to S115 MTC S2-37 S2-10

Common Room/Kitchen GPA Y8 GPA Y8 GPA Turnbull Study 1 Turnbull Study 2 Turnbull Study 3 Library Seminar 1 Library Level 1 (Lower) Library Level 2 (Upper) Photography Dark Room Music Practice Rooms (8) Multi-purpose complex Claremont Meeting Room Meeting Room 2

Common Room Yr 7 General/Year 8 General/Year 8 General/Business Services General General General General Library Library Photography Dark Room Individual lessons and rehearsals Assembly, Sport, Drama Meeting Room Meeting Room

WHERE TO GO AND WHO TO ASK? I want to order some teaching resources I need reimbursement I can’t remember my ADP password I need a School Diary Where does my mail go? My fob won’t work Where do IT live? I need an access key I have a Child Protection concern

I have a concern about a student: - Pastoral

Academic

I have a problem with remuneration I need to take Leave I need to leave early I want to request Long Service Leave I want to come in on the weekend I need stationery supplies Exam Rosters I want to arrange an excursion/incursion Where do I find forms? I want to request a booking in the Boardroom or Claremont Sitting Room

Senior School – KLA Coordinator Junior School – Leader of Learning Accounts Payable – Elaine Clisby after completing a payment requisition form available on ASPIRE See Payroll – Anita Borg See Leadership Support Deputy Principal’s Office Pigeon holes Senior and Junior School Staff Rooms See IT Bottom floor of the Senior School Library See People and Culture Principal If unavailable Head of Junior School or Deputy Principal Pastoral Teacher, Year Coordinator (SS) or Class teacher (JS) Year Coordinator and Subject Coordinator People and Culture Deputy Principal (SS) or Head of Junior School Deputy Principal (SS) or Head of Junior School Principal in writing Deputy Principal (SS) or Head of Junior School Printroom (SS) or Kaye Storey (JS) Head of Operations (SS) Head of Curriculum (SS) or Assistant Head of Junior School On ASPIRE EA to the Principal (Karen Dalrymple)

Kincoppal - Rose Bay School of the Sacred Heart

EMERGENCY MANAGEMENT PROCEDURES

Purpose The intent of this policy is to outline all details relating to emergency management procedures at Kincoppal- Rose Bay School.

Document Management Relevant to

All Staff All Students

Reviewed by

The Deputy Principal WHS Committee

Modification history

Created March 2015 Modified 2016, 2017, 2018, 2019 Substantial Update March 2020 Updated January 2022