University of Kansas School of Social Welfare
Research Data Security: 2019
Security Awareness Step 1: Complete Your Annual KU IT Security Awareness Training
All KU faculty and staff are required annually to complete the IT Security Awareness Training Course in KU's Talent Development System. Please note there are times when newer employees don’t have access to this right away. If you find you don’t have access, keep checking back. Take the course: IT Security Awareness Training Course
Step 2: Conduct a Data Inventory with KUSSW IT More information on this step on page 5. The KUSSW IT director will check-in with all PIs annually in the fall (with a check-in in the spring).
Step 3: Understand How Data Security Works at KU
To maintain privacy and data security at KU, you are required to handle data and information properly. This includes: • Understanding what type of data is sensitive • Following proper handling procedures to maintain privacy • Keeping physical areas secure • Protecting mobile devices that are easily lost or stolen
Step 4: Easy & Obvious Ways to Protect Your Data • • • • • •
Don’t leave data sitting out on desks Locking filing cabinets and offices Ensuring students are properly trained Don’t use the same passwords for everything or share your passwords Keep fil cabinets with sensitive data locked Keep your computer locked when not in your office
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