9 10drr bulletin march april 08

DRR Column Calendar

DBO Column Rotary: Recruit

Bagamoyo!!

Yes, we can Q & A

H

1 2 3

4 6

7 8

TOR for Directors RYLA Uganda

Tips for a better life Jokes

RYLA Kenya

9 10 14 15 16

issue 9

march-april 2008

D9200 Newsletter

A Bulletin of the Rotaract District

ats off to the RYLA Kenya Committee for a great RYLA Event! It was also an excellent forum to Celebrate “Rotaract@40” An attendance of 320 RYLArians and several Rotarians at senior levels of PDG, DGE, DRO and AG is a commendable collaboration of Rotaractors and Rotarians. Representation from Rotary Community Corps, Guests and Speakers is also worthy of note. More than 10 Trophies were up for grabs. Congratulations to the Winners! Kindly send your moments on how you celebrated “Rotaract@40” to District Rotaract Webmaster <d9200webmaster@yahoo.com> I also recount the ROTS that have been taking place under the guidance of DRRE Hudson. I managed to attend the Dar-es-salaam session and was enthused by the motivation injected and the boosting of morale. ROTS does energise the In-coming Club Officers and I urge you to engage your planning guides now.

April is Magazine Month and I invite you to visit http:// rotary.org/en/MediaAndNews/TheRotarian/Pages/ ridefault.aspx for an insight on the content of the Official Rotary Magazine including opportunities to learn and grow in service and Fellowship. I find the Rotarian Magazine an inspirational tool in understanding broader issues relating to culture and building an International acumen.

Administratively, April is the month in which you ensure the following: • That your Club has submitted your District dues.

• That you have registered for the 20th DCA at USD75

by April 12th. The deadline is to guarantee reservation for accommodation. Because Paradise Resort is in demand you do not want to miss a room due to tourist bookings.

Visit http://www.rotaract9200.org/dca/registration.htm download the form, fill and hand-in with your fees. Kindly Note that Registration guarantees you room reservation.

Encourage all to attend.

• That your Club submits the Presidential Citation

form to your Rotary Club President for signing and onward Transmission to the DG before 5th April • That you have registered for the Rotaract Pre-Convention in Los Angeles http://rotaract2008. com/housing.html • That your Club President has submitted the 3rd Quarter Report to the District Secretary at Rotaract District Secretary dsec9200@gmail.com • That your Club submits a Nomination report for consideration of the District Awards. The DS will be sending the circular soon.

I take the opportunity to invite you to the 20th District Conference and Assembly at Paradise Beach Resort Bagamoyo. The Conference Team has lined up thrilling Entertainment during the evening sessions and informative plenary sessions during the day. Visit http://www. rotaract9200.org/dca/dcaprogram.htm. The Rotaract Clubs of Nairobi will be hosting the DRR Dinner/Banquet showcasing true Kenyan Hospitality similar to the Tanzanian Hospitality to be experienced all through the Conference. It is at this Event that District Awards will be bestowed for the onerous work that Clubs have been doing.

The District Conference offers you an opportunity to experience the cultures of the people in the 5 Countries that form our District. You get to engage in a Milestone event of Resolution-making for the fastest growing program of Rotary International; You get to meet Dr. Robert S. Scott, Rotary Foundation Trustee, Chairperson, who is the R.I President’s personal representative to our Conference; You make friends- some of whom will be life-long; You network with future decision-makers and establish International (cross-border) professional contacts; Last, but not least, you widen your Social circles which is important in the current age of Globalisation.

- Lawi Sultan

‘So many of our DREAMS at first seem Impossible, then they seem Improbable, and then when we Summon the Will, they soon become Inevitable.”

Habari .. Amawulire .. Zena 1

1 -4 4

5

8

15

17 - 10 22 29

Rotaract Calendar for April 2008

Rotaract Nairobi Central Ordinary Meeting Grand Regency Hotel 6.00 pm (Inductions, April Fool pranks, Bring a foolish gift, Unveiling the new RCNC Website) Rotaract Kampala Club Assembly Rotaract Nairobi Central TGIF from 6.00pm at Club Soundd Rotaract Kampala Career Giudance Seminar, Joint Fellowship & Project Fair at Taibah High School Rotaract Nairobi Central Tenth Exec Meeting Rotaract Kampala Rotary & General Knowledge Quiz Rotaract KampalaTransfer of 2 Rotaractors from Rct Nakawa to Kampala City Rotaract Kampala Joint fellowship with Rct Clubs of Kampala, Kampala Central, Ntinda, Rubaga & Butabika. “Motivating the Youth” Ms. Catherine Adengo Rotaract Nairobi Central Ordinary Meeting Grand Regency Hotel 6.00 pm (Presentation of attendance report and updated accounts, discussion of subscriptions, distribution of new issue of Wakati distributed) Rotaract Kampala BOD Meeting Rotaract Kampala “The AIDS Research and Vaccine” Dr. Arthur Sekiyizivu Rotaract Kampala Champion of the Month Rotaract Nairobi Central Ordinary Meeting Grand Regency Hotel 6.00 pm. (Speakers from the Media incl Tom Mboya

RYLA Kenya Awards - March 2008

(see photo spread on page 9) 1. Best Rotaractor Alumni - Ken Anyama, RCNC 2. Best Rotarian - Linda Longstaff, Rotary Club of Thika (Nominated by Rotaract Club of JKUAT) 3. Best Rotarian Runners up - David Wafula, Rotary Nairobi (Nominated by RCNC) 4. Best Rotaractor – Michael Waiyaki, RCNC 5. RYLA Attendance Award - Rotaract Muthaiga 6. Best Service Award - Rotaract Club of Malindi 7. Best Community Service Award - Rotaract Club of Malindi 8. Membership Growth and Retention Award - Rotaract Club of JKUAT 9. Rotary-Rotaract Relationship Award (Triple R) - Rotary/Rotaract Club of Langata 10. Best 40 years celebration presentation - Rotaract Club of UON

All roads lead to Bagamoyo (see photo spread on page 6)

When is the DCA Rotaract conference being held?

14th May to 17th May 2008 at Paradise Holiday Resort, Bagamoyo which is 75km from Dar es Salaam Tanzania.

Why should I go?

To meet old friends, share experiences, get new ideas and know what other Rotaractors in the district are up to.

How do I register?

Registration forms have been circulated and are in the custody of the ADDRs, the country coordinators and club presidents. The forms can also be downloaded here: http://www.rotaract9200.org/dca/registration.htm Fill them in and hand them over to the club presidents along with US $ 75; they will in turn hand these over to the country coordinators and ADDRs for forwarding to the District registration officer. The registration deadline is on 31 March 2008.

Where are we staying?

Paradise Holiday Resort (www.paradiseresort.net) which costs $30 per day for four days (total cost of $120). Payment for Accommodation is STRICTLY ON-SITE I need more information ...Visit http://www.rotaract9200.org/dca/ or contact Mary Mugurusi nakilom@gmail.com

More than words ...

A column by DBO Aamena

Welcome back after an early Easter. Hope it went well and that you were not caught off guard by any April Fool’s pranks.

We have a big issue this month; a bumper issue covering March and April. Let’s call it a practice run for the Rotaract Souvenir Magazine which you will find at the District Conference and Assembly in Bagamoyo.

But the more I work on this issue and the last few monthly bulletins that I will produce, the more I realise how I have begun treating the Monthly Bulletin as the ugly step sister of the Rotaract Newsletter family.

I am hoarding all the best Rotaract news from the District for the Souvenir Magazine, which is to be released at the District Conference and Assembly at Bagamoyo, and I am so excited about it (page 6 for a photo spread). I have received some wonderful articles from the Rotaract Clubs of Kampala City, Nairobi Central, Mulago, Kwanza and Bugoloobi ... So if your club’s name isn’t in this list but you have something you want to share with the district be sure to send it to me by the 15th April 2008.

Let me repeat that - 15th April 2008. As the inaugural Rotaract Souvenir Magazine, your club and its activities are guaranteed fantastic exposure in the Rotary and Rotaract society at a district level. Don’t miss out!

OK - let’s talk about this bumper issue - the condensed March/ April issue which hits the district mailing lists just as registration for the DCA in May is hitting fever pitch: • Congratulations to the RYLA Kenya award winners (page 2 and page 14), to the RYLA Uganda participants (page 14) and to clubs in the district that produce their own monthly newsletters. You guys do us proud so keep up the good work, • In the spirit of Rotary Magazine Month, let’s see some more fresh publications coming from the clubs in our district.

• Rotary recruitment tips (page 4), • Barrack Obama’s “Yes we can” poem (page 7) as an inspirational message for the month, • A few sample questions from the Rotary/ Rotaract Quiz recently held in Uganda (page 8) - see if you really do know your stuff, • An article on a) the different positions in the District Committee and their responsibilities, and b) the different committees that each of our clubs contain (page 10). As we all prep for the upcoming DCA and the new Rotary year to come, it is a good time to refresh these issues and our understanding of them, and • to wind you down, 40 tips for a better life (page 15) and a few giggles (page 16).

April is Magazine Month

Promote the reading and use of the Rotarian and regional magazines.

Rotary’s flagship publication is The Rotarian, the RI’s official monthly magazine. Each Rotaract club is encouraged to publish their own monthly club newsletter which briefs their club members, and other clubs in the country and in the district on developments in the Rotaract world.

This April, the Rotaract District Committee recognises Rotaract Kololo, Rotaract Victoria Kisumu City and Rotaract Nairobi Central for their club newsletters.

If your club has a newsletter, make sure you circulate it on the d9200@yahoogroups.com mailing list so that it reaches a wider Rotaract audience.

By Tiffany Woods

Number one job: recruit

Source: Rotary.org

It seems that one of the easiest things to do as a Rotarian is to recruit new club members. After all, what could be simpler than inviting someone to your club’s next meeting? But sometimes it’s not that easy. So for inspiration and motivation, here are some winning tips, including real-life examples of what has worked and what some clubs are hoping will work, as well as one report of a secret poker game somewhere in New Hampshire.

Rekindle old relationships: Remember that spunky 16-year-old your club sent to Ireland 14 years ago as a Rotary Youth Exchange student? You know, the one who now runs her own business organizing tours to the Emerald Isle? But wait – you don’t know that, because your club lost touch with her. Look her up, and ask if she’d like to become a Rotarian.

Who knows, she might bring a little luck o’ the Irish to your recruiting efforts. But don’t stop there. Contact alumni your club or district has sponsored or nominated for Rotary International and Rotary Foundation programs, including former Group Study Exchange participants, Interactors, Rotaractors, Rotary Foundation Ambassadorial Scholars, and Rotary World Peace Fellows. Angela Forthun knows what happens when Rotary clubs remember their alumni. She studied Japanese in Osaka, Japan, on a Cultural Ambassadorial Scholarship from the Foundation, sponsored by the Rotary Club of Glen Waverley, Australia. “I was 31 years old at the time,” she says, “and on my return was approached by two Rotary clubs to become a member but in June 1999 was inducted as a member of the Rotary Club of Glen Waverley.”

Put new members to work: Encourage new Rotarians to nominate another new club member within their first year of joining. Loren Kuehne’s club, the Rotary Club of Las Cruces (Rio Grande), N.M., USA, tried and still uses this approach.

“After holding a membership development drive, we had all new members sign a pledge to propose a new member within three to six months of joining the club,” he says. “We followed up with the new members and reminded them of their promise. As a result, we doubled our membership from 33 to 67 between 2002 and 2006.”

Get carded: When Joe Dino was governor of District 7490 (New Jersey, USA) in 2004-05, he asked clubs in his district to hand out cards at fundraisers to invite people to attend one of their weekly meetings at the club’s expense. He also encouraged Rotarians to keep a couple of the cards in their pockets in case they ran across a potential recruit. The cards, which his district’s clubs still hand out, say Be My Guest and include the day, time, and location of club meetings, as well as a blank line to write the host club member’s name. “That’s the best way to bring them in,” says Dino, a regional RI membership coordinator and a member of the Rotary Club of Paterson, N.J., USA. He estimates that since 2004, about 150 people in his district have become Rotarians as a result of receiving these cards.

Wear your Rotary pins: “Hey, Bob, what’s that on your lapel?” “I’m glad you asked, Paul. It’s a Rotary pin. Are you familiar with Rotary?” OK, so it sounds like a scripted dialogue with B-list actors in a corporate training video, but you get the point: Wearing your pin affords you more opportunities to pitch Rotary. Just ask Mark Flegel, of the Rotary Club of Menlo Park, Calif., USA. He was wearing his Rotary pin at an awards dinner hosted by a local hotel and chamber of commerce when he struck up a conversation with Jonathan Farrington, who noticed the pin. He told Farrington about Rotary and later called him up to invite him to visit his club. In December 2005, Farrington was inducted into the Menlo Park club. Now, Farrington says, he proudly wears his own pin.

Headhunt new MBAs: There’s no such thing as a recent business school graduate who isn’t interested in networking.

Because some will likely travel for work or eventually be transferred to a new location, point out that wherever they go, they’re bound to find a Rotary club – and some instant friends. Over the years, Past RI Director Sam Greene, of the Rotary Club of Westlake Village, Calif., has spoken to MBA students on the advantages of Rotary club membership.

On one occasion, he was lecturing on long-range planning to students at California Lutheran University. He happened to mention that being a Rotarian could help them get involved in their community and make new friends. A couple of years later, one of the students told Greene he became a Rotarian because of his talk.

Find your competitive spirit: There’s nothing like a little friendly competition to motivate people. In 1995-96, clubs in District 6580 (Indiana, USA) used football as an inspiration to increase membership. The clubs divided their members into teams of 10, and each team was charged with nominating potential members. Teams received one point for nominating a candidate and six points if the candidate was inducted. Just like in the National Football League, teams with the most points advanced through a playoff cycle until one was named champion. The district ended the year with a net gain of nearly 150 new club members. And the winning team? Peggy’s Panthers from the Rotary Club of New Albany.

Honk if you love Rotary: Marty Peters, a 2006-07 RI membership zone coordinator, has a bumper sticker on his convertible that reads, Good-bye Polio – Thanks Rotary. Here’s what inevitably happens when he’s at a gas station or a parking lot: “Someone asks about the bumper sticker,” he explains, “and I say, ‘I don’t have time now, but here’s my business card. Give me your card. How about lunch next Thursday? I’d like to introduce you to some of my crazy friends.’ And then what I do is, I follow up with a simple phone call. I’ll say something like, ‘I hated to be rude to you at the gas station. Let’s meet next Thursday. I’ll pick you up.’” Peters, a member of the Rotary Club of Del Mar, Calif., estimates that in the last seven years, at least 30 people have become Rotarians in his club or clubs in his area as a

result of seeing his bumper sticker.

Recycle The Rotarian: You’ve read the most recent issue of The Rotarian, and now it’s under a pile of magazines on your coffee table. Gasp! Worse yet, when you tidy up, some of you may even consider tossing the magazine into the trash. Stop. Think about recycling. No, not in the bin. Recycle your old magazines by passing them out to friends, or keep them on hand to give to club visitors, speakers, and prospective members. Attach a letter from your club’s president that lists projects and activities along with contact information. Also, ask club members to place back issues of The Rotarian in their office waiting rooms or lobbies. Or be like the Rotary Club of Exeter, N.H., USA, and leave a copy at your library.

Go door to door: “By going outside your comfort zone, you can discover many men and women who would make good Rotarians,” says Bob Kelley, an RI membership zone coordinator and member of the Rotary Club of Selma, Ala., USA. “Just before becoming club president, I realized how many businesses I had never stopped into because I might not have needed to wallpaper a room or practice martial arts.” For months, Kelley made a point of going into every store in town that he’d never visited, and as a result, seven new members joined his club.

Keep a poker face We called around and couldn’t find anyone who would ante up exact details, but somewhere in New Hampshire, USA, there’s reportedly a membership poker game. Or at least someone posted this suggestion on RI’s Membership Development Best Practices Exchange and credited it to a New Hampshire club in District 7780 (Maine; Massachusetts; New Hampshire). Here’s how they said it worked: The club divided its members into groups, and for five weeks, each group sat at its own table during club meetings. Each club member anted $2. When people nominated a new member, they got to draw a card. At the end of the five weeks, the club member holding the best hand won the pot.

Invite, inform, induct: The Rotary Club of Driffield, England, invited 40 prospective club members to a dinner and informational meeting. More than a third of the invitees attended, and eight joined the club. In South Africa, the Rotary Club of Pretoria-Hatfield organized a “get to know Rotary” evening that featured talks and videos about community, vocational, and international projects. As a result, four people joined.

Advertise: Using a $3,388 PR grant from Rotary, the Rotary clubs of Edina and Edina/Morningside, Minn., USA, paid a local theater to run a 15-second ad before the start of every movie in each of its 16 auditoriums for five weeks in January and February 2006. The ad displayed the Rotary emblem and said, This year, make a difference. JOIN ROTARY. It also included contact information for both clubs. The clubs also used the grant to publish ads in a newspaper and two local magazines in 2006. It’s hard to say whether anyone joined the clubs because of the advertising, but the Edina club did add 14 new members in 2005-06.

Reward club members: Recognize and reward club members who nominate candidates. Reward systems can be as simple as placing a gold star on Rotarians’ name badges. District 4160 (Mexico) adopted a plan to offer Paul Harris Fellow Recognition to anyone who brought in five new club members. RI President Wilf Wilkinson also has created a new member sponsor pin, pictured on the preceding pages. The pin and tabs, which indicate the number of members sponsored, can be ordered from any Rotary-licensed vendor.

Set up a task force: Membership in the Rotary Club of Loughborough, England, was falling. So the club created a special team of six Rotarians charged with recruiting club members. The team started a database of 140 potential candidates and invited 25 to lunch. Eleven ended up joining.

Remember former Rotarians: For some ex-members, circumstances change. Reasons for leaving the club, such as a lack of time, may no longer be valid, and they may be keen on rejoining. Check in with them. Charles Grant is glad his Rotary club did. Grant joined the Rotary Club of North Shore (Houston), Texas, USA, in 1980, when he was selling fire and safety equipment. But in 1983, he had to leave the club because his job classification changed when he went to work at a local community college. At the time, clubs were supposed to have only one person in each job classification.

In 1987, though, he was invited to rejoin the club under a rule that said if a club member held a job classification for 15 years, the club could invite someone else to join with the same classification. And if he hadn’t been asked to rejoin? “I guess I wouldn’t have been a Rotarian,” says Grant, who chaired Rotary International’s Rotaract Committee in 200506.

Involve your Rotaract club: Giving Rotaractors a chance to get to know Rotary club members makes it easier to recruit them as Rotarians when they’re ready. Jonathan Nish was a Rotaractor for 11 years and was so eager to become a Rotarian that he asked to be invited into his local club, the Rotary Club of Putney, England. “The club was very welcoming, and recognizing my solid background in the Rotary family, my membership was fast-tracked,” he says.

And finally, just ask: Ed Hedeen of the Rotary Club of West Chicago, Ill., USA, got Rich Steinbrecher’s name from a club member who’s one of Steinbrecher’s clients. Hedeen placed a cold call to Steinbrecher to set up an appointment to talk about Rotary. Steinbrecher became president of the club in 2006-07. The bottom line: People won’t join if they’re not invited!

All roads lead to Bagamoyo for the District Conference (continued from page 2)

A picture is worth a thousand words .....

It was a creed, written into the founding documents That declared the destiny of a nation:

“Yes we can”

Yes we can.

It was whispered by slaves and abolitionists As they blazed a trail for freedom: Yes we can.

It was sung by immigrants as they struck out from the shores, Pioneers who pushed westward against the unforgiving wilderness: Yes we can.

It was a call of workers who organized, Women who reached for the ballots, A president who chose the moon as our new frontier, And a King who took us to the mountaintop, And pointed the way to the promised land: Yes we can, to justice and equality.

Yes we can.

Yes we can, to opportunity and prosperity, Yes we can, to opportunity and prosperity.

Yes we can heal this nation.

Yes we can repair this world.

Yes we can.

We know the battle ahead will be long.

But always remember that no matter what obstacles stand in our way, Nothing can stand in the way of the power Of millions of voices calling for change.

We want change.

We have been told we cannot do this, by a chorus of cynics That will only grow louder and more dissonant.

We have been asked to pause for a reality check.

We’ve been warned against offering the people of this nation, false hope.

But in the unlikely story that is America, There has never been anything false about hope.

We want change.

For the hopes of the little girl Who goes to the public school in Dillon Are the same as the dreams of the boy Who learns on the streets of LA. We will remember that there is something happening in America, That we are not as divided as our politics suggest.

That we are one people, we are one nation.

And together we will begin the next great chapter in the American story With three words that will ring From coast to coast, from sea to shining sea: Yes we can.

The poem by Barrack Obama http://origin.barackobama.com/index.php

How much do you really know about Rotary/ Rotaract?

Twelve Rotaract clubs in Uganda participated in the Rotaract Quiz that was organised by the Rotaract Clubs of Kyambogo and Rubaga.

Below are some of the questions and answers that had them scratching their heads and furrowing their brows.

Question Answer 23rd February is recognised as World Peace and Date of the first meeting of rotary club of chicago was Understanding day, what is the historical significance of held by Paul Harris with three others this date in Rotary?

A group of Non Rotarians working together to improve RCC conditions in their communities with Rotaray club support is called ____?

How many Districts are there in the country Nigeria?

Four: D9110, D9120, D9130 AND D9140

If the first Rotaract club in D9200 was Mombasa, what was RC Nairobi (1927) the first Rotary club?

In Rotaract literature, what does the abbreviation ROTS Rotaract Officer Training Seminar stand for in full?

In Rotary literature, who is a major donor?

Persons Who Contributes $10,000 Or More

In what Rotary year was Herbert J Taylor, the creator of the 1954/55 4 way test, president of RI? In what year did Rotary adopt the motto “Service above 1989 self?”

In what year was Rotary founded?

1905

In what year was the district designation changed from 920 to 9200?

1991 In what year were Women first allowed to join Rotary?

1985, after a supreme court ruling

Name any of the criteria used for nominating a DRR

Need To Have Been A Past President Of A Club; Need To Have Served On The District Committee

Name the only African to have become a RI president.

Jonathan Majiyagbe Of Rc Kano, Nigeria

This Rotaract club formed in 1990 has the longest running Kyanja Project By Rotaract Kololo Started Rotaract project in the district, what is the project name?

This Rotaract club won an RI award for its literacy project Lukuli Nanganda in 2006, which club was it?

What does the abbreviation “RINO” stand for in Rotary Rotarians In Name Only/ Rotaractors In Name Only literature What was the motto of Rotary before it adopted “Service HE PROFITS MOST WHO SERVES BEST above Self” in 1989?

Which Rotarian is credited with having created the 4 way Herbert J Taylor in 1932 test?

Youths who have attended a RYLA are called?

Rylarians

What is the Rotary theme for RY 2008/9?

Make dreams Real

RYLA Kenya March 2008

TERMS OF REFERENCE FOR BOARD OF DIRECTORS

Prepared by P Ethel Mamawi, Rotaract Kampala City Board of Directors: 1. President.

2. Vice President 3. Secretary 4. Treasurer 5. I.P.P

6. President Elect

7. S.A.A

8. Director – Club Service 9. Director – Vocational Service 10. Director – Community Service 11. Director – International Service 12. Attendance Officer 13. Bulletin Officer 14. Webmaster

PRESIDENT

Ø As the Club leader, the President helps members to develop as leaders and works to ensure that the club’s Professional and Leadership Development activities and Community and International Service Projects are successfully promoted and completed. Ø The President is responsible for maintaining Club operations, delegating responsibilities and establishing schedules. The President should develop a plan for the year as early as possible. The “Summary of Rct Plans and Objectives” – page 43 provides guidelines for developing the year’s plan.

1. Presides at all meetings of the Club and its Board of Directors.

2. Orchestrate Club plans and objectives for the year. (Pg 49).

3. Appoint all standing and special Committees with Board approval (pg 63).

4. Follow up on Committee progress with the help of the V.P. 5. Maintain communication with the DRR and R.I. 6. Ensure that annual payment equivalent to $20 is received by the R.I Secretariat prior to Sept 1st for R.I Rotaract dues (Pg 65).

7. Coordinate promotion of Rct projects and activities for local publicity by distributing press releases. (Pg 26).

8. Promote Int’l projects through the Rct News and the Rotarian Magazine by submitting annual project reports and photographs to R.I World Headquarters (Pg 59) 9. Submit to R.I World Headquarters by 1 April the name, address, telephone and fax numbers of Rtrs who plan to attend the annual Rct pre-convention meeting.

10. Develop a Club Bulletin for circulation throughout the Club and Community.

11. Organise Professional Dev’t activities.

- Serve for one year.

- Preside over Club meetings.

- Be time conscious.

- Implementation of good plans.

- Key role in promoting Rotary programmes.

PRESIDENT ELECT 1.

2.

3.

4.

5.

6.

Understudies the President.

Member of Community Service Committee.

Consult widely.

Membership Growth.

Classification/Vocation.

Rotary Information.

VICE PRESIDENT

Ø A key Rotaract Officer, the Club Vice President must be a team player who is willing to assume responsibility. Ø The V.P should have a complete understanding of the year’s goals, projects and activities, and be well versed in Community and Rotary resources. To make sure that things get done, the V.P may chair the Steering Committee. Ø A well- organised, responsible Vice President is often the key to a successful Rct year. The V.P can reduce the administrative load, allowing the President time to develop new and exciting Club projects and activities.

1.

2.

3.

4.

5.

6.

7.

10

Meet with his or her predecessor prior to taking Office.

Become fully acquainted with the Club’s activities and Programme.

Preside at all meetings when the President is absent.

Serve on the Board of Directors.

Be an ex-officio of all committees.

Chair the Steering Committee.

Serve as an Officer at large.

8. Be keen and help out with Attendance, Fellowship programme and Bulletin.

SECRETARY

The Club Secretary has countless responsibilities that require a person who is detail oriented and organised. Often, Rotaractors will appoint a second Secretary to train and assist. Because the Secretary promotes the Club through correspondence to the Rotary Club Sponsor(s), outside agencies, prospective members and district and International Rotaract Clubs, this individual must have good communication skills. Ø The Secretary handles the Club’s communication with the public, maintains all club records and takes minutes for all Board and Club meetings. (These minutes should be submitted to the Rotaract Committee of the Sponsoring Rotary Club). Ø All membership applications should be maintained on file with the Club Secretary. Once members reach the upper age limit of 30, the Secretary sends the “ Rotaract Alumnus Notification” form to the Secretary of the Sponsoring Rotary Club Secretary or, if the Rotaractor is relocating. Ø The in-coming and current Rotaract Club Secretary should meet to review Club files, the format used for recording minutes and club correspondences.

1. Should always sit on the right hand side of the President.

2. Convenes meetings of the Board.

3. Sends notices of meetings.

4. Keeps records of the Club.

5. Custodian of Club activities.

6. Plays a big role in members’ induction etc.

7. Plays an important part in fellowship preparations.

8. Monthly attendance reports to the DRR.

SERGEANT AT ARMS

Ø Plan a variety of interesting fellowship events (Club programme/activities to be carried out in the fellowships for the entire Rotary year). Plan to promote interesting fellowships. Ø Responsible for arranging the fellowship venue, draw up seating plan for each fellowship and other Rotary functions. Ø Welcome guests and ensure that they are seated and comfortable. Ensure that waiters attend to them, and they have drinks.

ATTENDANCE OFFICER

Ø Records weekly and monthly attendance. Ø In charge of attendance record books & registers.

BULLETIN OFFICER

Ø Reports news about Rotary & Rotaract to the members, through the monthly bulletin. Ø Announces the programme for upcoming weekly fellowships and other Rotary activities. Ø Works hand in hand with the Webmaster to ensure that information is uploaded on the Club website.

WEBMASTER

Ø Is the main information link between the Club and other Clubs in and outside the District. Ø Is the Club “ Marketeer” Ø Ensures that the Club Website is updated often so that the other Clubs in D9200 and the rest of the Rotary Fraternity get to know the activities of the Club. Ø Should work hand in hand with all Directors to upload activity updates on the website.

COMMITTEES Club Committees are vital in effectively carrying out the activities of the Rct Club. The President appoints 5 standing Committees with the approval of the BOD, as prescribed by the Standard Rct Club Constitution. (Standing Committees for Club, Community, International, Professional Development and Finance). Additional special Committees may be appointed as needed.

Committees should meet at least once a month to discuss plans and activities for report to the president. All Committee activities and expenses are subject to board approval.

TREASURER (FINANCE)

Ø As the collector and disburser of Club funds, the Treasurer is responsible for the Club’s solvency and financial stability. The treasurer must be accurate and committed to accounting procedures in order to set the tone for the Club’s fiscal policies. Ø The Treasurer works with the Board of Directors to develop the budget, collect dues and all funds raised by the club, and 11

pay all club bills and reimbursements for the Club expenses. Ø In preparing for this assignment, the Treasurer should meet with the previous treasurer and consult the Rotary Club Treasurer and a certified accountant.

1.

2.

3.

4.

5.

Meet with the previous treasurer prior to taking office to become familiar with the books.

Chair the finance Committee.

Collect all club funds for deposit in a bank approved by the Board of Directors and maintain deposit records.

Make all disbursements under procedures approved by the board, and keeps appropriate records.

Account for finances anytime.

FINANCE – COMMITTEE

Ø This Committee is responsible for all international, district and Club dues collection as well as planning for club fundraising to support Club Administration and service activities. The Treasurer acts as the Committee chairperson. Ø The treasurer should head the finance committee and help organise its activities, which focus mainly on fundraising and dues collection. Ø The finance committee coordinates all plans for fundraisers or project subsidization. With the primary source of project funding coming from the community, committee members should maintain close ties with local businesses and make sure they are acquainted with Rotaract. Ø If you can get the Community’s attention, financial support will follow. With this in mind, try to develop innovative fundraising projects that have high visibility. The Sponsoring Rotary Club can be an excellent source for fundraising ideas. It may be able to put you in contact with businesses that would sponsor Rotaract activities in exchange for free advertising.

The more you can involve the community or university in Rotaract activities, the easier it will be to find financial support. Ø Dues collection is another important finance committee responsibility. In addition to collecting members’ dues for the club, the finance committee may handle club dues to the district. These dues may be collected through club fundraising or assessed as part of the club membership dues.

COMMUNITY SERVICE – COMMITTEE

Ø This Committee reviews suggestions and develops plans for the Club’s annual Community Service project(s). Ø The Committees organises and carries out at least one club community service project each year as required by the “ Standard Rct Constitution”. This project should be carefully planned to meet an important need within the Community, create awareness for collaboration with other community support organisations, and advertise Rotary and Rotaract ideals for greater community awareness. Ø Community Service areas recommended by the R.I Board of Directors for Rotary and Rotaract Club projects include functional literacy promotion, concern for the aging, drug abuse prevention and environmental protection. Ø The Chairman of the Community Service committee should fill out the community service portion of the “Rotaract Annual Project Report” form and submit the report with action photographs and any new articles to R.I World Headquarters.

CLUB SERVICE – COMMITTEE

Ø The Club Service Committee focuses primarily on membership development, which encompasses promoting club growth, maintaining a membership development, which encompasses promoting club growth, maintaining a membership that is balanced in age, gender, and profession, and carrying out membership training and leadership development. Ø This Committee shall be responsible for: attendance, membership programs, fellowship, public relations and such other matters as may be deemed appropriate. Ø With senior members leaving the club each year, club growth depends on effective membership recruitment. Attracting members of both genders and varying ages and backgrounds contributes to the stability of a club. Ø Responsibility for membership training and leadership development also falls under the club service committee. Ø Make sure you give each Rotaractor an opportunity to direct a club project by rotating leadership responsibilities. Ø Liaise with Professional Development Committee to invite speakers during fellowships. Ø Maintain a balance of junior and senior members as club officers. Every member should receive the “Rotaract Member Guide”.

- Membership growth.

- Classification/Vocation - Rotary Information - Attendance - Fellowship programme - Bulletin This Committee plans strategies for membership development and retention, taking meeting minutes, writes and distributes the club bulletin.

Membership Recruitment ideas 12

1. Schedule an annual membership drive that requires each member to invite at least one guest.

2. Invite Colleagues to participate in service projects or social activities, and eventually invite them to become Rotaractors.

3. Schedule social activities following the club meeting and invite guests to participate in the business and social aspects of Rotaract.

4. Ask members of the Sponsoring Rotary Club to recommend potential members.

5. Develop a mailing list of potential members and keep them informed of up coming events.

6. Publicise club activities on campus bulletin boards, in major businesses, at churches, or in community centres.

7. Make contact with Interact alumni, Youth students, Rotary Youth Leadership Award participants, G.S.E members and Rotary Foundation Scholars and invite them to become members. (The Sponsoring Club or District can provide you with names, addresses and telephone numbers of alumni).

INTERNATIONAL SERVICE COMMITTEE.

Ø This Committee reviews suggestions and develops plans for the club’s annual International Service projects and takes a leadership role in organising and facilitating the projects. In addition, this committee develops other activities that promote International understanding among club members and in the community. Ø Every Rotaract Club is required to carry out one international service project each year, according to the “Standard Rct Club Constitution”.

The main goals of this project are to develop collaborate efforts between Rotary and Rotaract clubs to improve living conditions in another part of the world and to increase world understanding within the Rct club and its community. Ø Careful planning is critical to the success of international service projects. The financial investment required may be steep, making it essential that clubs undertake only those projects that are financially manageable. Ø Because each project undertaken should be completed within the Rotaract year, communication should be established early in the year with the Rotary or Rotaract club in the project country. Ø That will allow time for Rotaractors from your Club to visit the projects site if possible and for International friendships to develop among members of the two clubs. Ø R.I and The Rotary Foundation Officer many tools to help advance International Service projects including the World Community Service (WCS) Projects Exchange listing, the Donation –in-kind Information Network (DIN) bulletin, Grants for Rotary Volunteers, Matching Grants, 3-H Grants, and the Carl Miller Discovery Grants.

This Committee shall be charged with primary responsibility for enhancing knowledge and understanding of worldwide needs, problems and opportunities and developing activities to give service for promoting International understanding and goodwill toward all people.

PROFESSIONAL DEVELOPMENT COMMITTEE.

This Committee reviews suggestions and develops plans to provide opportunities for professional development for the club’s membership and takes a leadership role in facilitating programs and projects related to this area.

Professional Development Activities - Classification/Vocation presentations by Rotarians from the sponsoring club as part of the Rotaract meeting.

- Special seminars on business management.

- Field visits to factories and manufacturing plants.

- Special speakers on career planning.

- Presentations on Rotary’s classification system and its purpose.

- Forums on financial management.

- Shadow or international projects with Rotarians from the sponsor club. Ø The Professional development Committee should organise a series of 10 activities that will be of interest to the range of professional business and vocational interests of club members. Ø The Committee should begin by surveying club member interests and the professional and business expertise of Rotarians in the Sponsoring club. Ø Collaborate with the sponsoring Rotary Club Committee and Secretary to develop activities for the series, many of which could be joint Rotaract/Rotary projects. These series should help club members to improve their professional/vocational skills, as well as to target their long-term career and business goals. Ø This Committee shall be responsible for developing a program designed to provide information about a wide cross-section of businesses and professions and to stimulate awareness and acceptance of high ethical standards in business and professional life. Ø Responsible for inviting speakers to give talks in the Club. To liase with Club Service Director and Committee.

13

RYLA Uganda February 2008

14

40 Tips for a better life 1. Take a 10-30 minute walk every day. And while you walk, smile. It is the ultimate anti-depressant.

2. Sit in silence for at least 10 minutes each day. Buy a lock if you have to.

3. Buy a DVR and tape your late night shows and get more sleep.

4. When you wake up in the morning complete the following statement, ‘My purpose is to __________ today.’

5. Live with the 3 E’s -- Energy, Enthusiasm, and Empathy.

6. Play more games and read more books than you did in 2007.

7. Make time to practice meditation, yoga, tai chi, and prayer. They provide us with daily fuel for our busy lives.

8. Spend time with people over the age of 70 and under the age of 6.

9. Dream more while you are awake.

10. Eat more foods that grow on trees and plants and eat less food that is manufactured in mechanical plants.

11. Drink green tea and plenty of water.. Eat blueberries, wild Alaskan salmon, broccoli, almonds & walnuts.

12. Try to make at least three people smile each day.

13. Clear clutter from your house, your car, your desk and let new and flowing energy into your life.

14. Don’t waste your precious energy on gossip, energy vampires, issues of the past, negative thoughts or things you cannot control. Instead invest your energy in the positive present moment.

15. Realize that life is a school and you are here to learn. Problems are simply part of the curriculum that appear and fade away like algebra class but the lessons you learn will last a lifetime.

16. Eat breakfast like a king, lunch like a prince and dinner like a college kid with a maxed out charge card.

17. Smile and laugh more :) 18. Life isn’t fair, but it’s still good.

19. Life is too short to waste time hating anyone!

20. Don’t take yourself so seriously. No one else does.

21. You don’t have to win every argument. Agree to disagree.

22. Make peace with your past so it won’t spoil the present.

23. Don’t compare your life to others’. You have no idea what their journey is all about.

24. No one is in charge of your happiness except you.

25. Frame every so-called disaster with these words: ‘In five years, will this matter?’

26. Forgive everyone for everything.

27. What other people think of you is none of your business.

28. GOD heals almost everything.

29. However good or bad a situation is, it will change.

30. Your job won’t take care of you when you are sick. Your friends will. Stay in touch.

31. Get rid of anything that isn’t useful, beautiful or joyful.

32. Envy is a waste of time. You already have all you need.

33. The best is yet to come.

34. No matter how you feel, get up, dress up and show up.

35. Do the right thing!

36. Call your family often (Or email them to death!!!) Hey I’m thinking of ya!

37. Each night before you go to bed complete the following statements: I am thankful for _________. Today I accomplished _________.

38. Remember that you are too blessed to be stressed.

39. Enjoy the ride. Remember this is not Disney World and you certainly don’t want a fast pass. You only have one ride through life so make the most of it and enjoy the ride.

40. Join Rotaract. Give of yourself and of your time.

15

JOKES!!!

The Obedient Wife There was a man who had worked all his life, had saved all of his money, and was a real miser when it came to his money. Just before he died, he said to his wife, ‘’When I die, I want you to take all my money and put it in the casket with me. I want to take my money to the afterlife with me.’’

And so he got his wife to promise him, with all of her heart, that when he died, she would put all of the money into the casket with him.

Well, he died. He was stretched out in the casket, his wife was sitting there, dressed in black, and her friend was sitting next to her. When they finished the ceremony, and just before the undertakers got ready to close the casket, the wife said, ‘’Wait just a moment!’’

She had a small metal box with her. She came over with the box and put it in the casket.

Then the undertakers locked the casket down and they rolled it away. So her friend said, ‘’Girl, I know you were not foolish enough to put all that money in there with your husband.’’

The loyal wife replied, ‘‘Listen, I’m a Christian. I cannot go back on my word. I promised him that I was going to put that money into the casket with him.’’ ‘’You mean to tell me you put that money in the casket with him!?’’ ‘’I sure did,’’ said the wife. ‘’I got it all together, put it into my account, and wrote him a check. If he can cash it, then he can spend it.’’

A new teacher was trying to make use of her psychology courses. She started her class by saying, “Everyone who thinks they’re stupid, stand up!”

After a few seconds, Little Johnny stood up.

The teacher said, “Do you think you’re stupid, Little Johnny?”

“No, ma’am, but I hate to see you standing there all by yourself!”

Notice to Employees (Includes Temporary and Part Time Staff) SICKNESS We will no longer accept your doctors’ notes as proof.

We believe if you are able to go to the doctor, you are able to work.

LEAVE OF ABSENCE FOR SURGERY We are no longer allowing this practice. As long as you are employed here, you will need all of whatever you have and should not consider having anything removed. We hired you as you are, and to have anything removed would certainly make you less than we bargained for. Anyone having any type of surgery will be FIRED immediately.

PREGNANCY In the event of extreme pregnancy, you will be allowed to go to the first aid room when the pains are FIVE MINUTES apart. If it is false labor, you will have to take an hour’s leave without pay.

DEATH This will be accepted as an excuse, BUT we would like two weeks notice, as we feel it is your duty to teach someone your job prior to . . . or after death.

This new benefit program goes into effect immediately.

The Management 16