Fraternal House Director's Planner

IF I’M LOST, PLEASE RETURN TO: NAME: HOUSE: CONTACT:

WELCOME Thank you for participating in the 2018 AFLV House Directors Conference!

This planner is meant to be a help and a guide as you implement goals that are meaningful and important to you and the fraternal communities you work within. You will find guidance for each month of the academic year, checklists, and space for you to write your own ideas and steps to reach your goals.

“Family isn’t always blood related.

Sometimes, it’s the people in our lives for whom we know we can always depend on no matter what.”

- Alex and Ani

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CLE MODEL Community Learning Environments (CLE) Model

ACADEMIC SUPPORT

ENVIRONMENT

• Knowledge of academic life.

• Investment in academic experience.

• Enhancement of academics through environment.

CONVERSATIONS

• Utilize passive learning opportunities in the house.

• Consider what invites people in.

• Take stock of adjustments and improvements.

COMMUNITY

• Engage thoughtfully with members.

• Support members as whole people.

• Build on membership knowledge over time.

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• Engage thoughtfully with members.

• Support academic progress.

• Connect members with one another.

GOAL SETTING My community will...

Vision for Community

To create this community, I will...

Academic Support

Conversations

Environment

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HELPFUL RESOURCES These are great resources to assist you in coming up with ideas to support the community experience in your house: 1. AFLV’s Connections | www.aflvconnections.org – AFLV’s website is full of great content and current issues impacting fraternity and sorority members.

2. ResidentAssistant.com | www.residentassistant.com – While designed for RAs, this is a great site for bulletin board ideas and other creative ways to engage community.

3. Pinterest – The RA Guide | https://www.pinterest.com/theraguide/ - Filled with ideas for door decorations, passive education and more.

4. Holmes Murphy – Fraternity and Sorority Education Guide | http://www. holmesmurphy.com/fraternal/resources/resources-sororities-fraternities/ - Lots of resources provided by fraternity and sorority insurance company Holmes Murphy.

Perfect for information on risk prevention and house maintenance.

5. Your campus | Check not only the website for your fraternity and sorority office on campus, but also your campus counseling center, student wellness services, and academic support services.

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PASSIVE EDUCATION Types of Passive Education Passive programming can be beneficial as it supplements throughout the environment reminders and support of what you are ideally communicating in person. Passive education is more than bulletin boards. Here are other creative ways to reach members in your house community: • Cause a Stir: If members can take coffee to-go or use stir sticks, consider placing stickers on the coffee sleeves or small tags on the stir sticks. You can do this with reminders, an important fact, or just words of support and encouragement.

• Placemats: Paper placemats can be printed very inexpensively. Just place your message on an 11x17 pieces of paper and distribute in place of placemats at a meal. Idea: For stress management, make your placemats with an adult coloring book print. Place markers and colored pencils at the table and help encourage a little decompression during the meal.

• Stall Talk: Consider individual bathroom stalls and have a member assist in posting relevant information to the back of the bathroom stall doors.

• Table Set Up: If you are able, have a table set up outside the door to your apartment. This can be used for ongoing arrangements of educational and social information. Consider having an ongoing game of scrabble or Apples to Apples going with house members as they pass by.

• Consider your own environment: The options are endless based on your own house community.

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July Goals House Director Focus Area Go back you your goals for the year. What will you focus on this month?

July Action Items: • Add chapter and university events to calendar • Add in important academic deadlines including: • University add/drop deadline, midterms, and final exams.

• Note important University breaks, if applicable (e.g. fall break) • Tip: Find this on the university calendar by searching for “academic calendar” on the website or through the page for the Registrar’s office.

• Prepare bulletin boards and passive education for the fall semester • See bulletin board worksheet • • • • • • • • • •

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FALL PLANNING WORKSHEET For each month, note important events or deadlines happening. Brainstorm how you can support those events or deadlines. Make a plan regarding how you will go about providing that support.

AUGUST Important Events & Dates

Methods of Support

Steps to Implement Support

Methods of Support

Steps to Implement Support

SEPTEMBER Important Events & Dates

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OCTOBER Important Events & Dates

Methods of Support

Steps to Implement Support

Methods of Support

Steps to Implement Support

Methods of Support

Steps to Implement Support

NOVEMBER Important Events & Dates

DECEMBER Important Events & Dates

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JULY 1 - 7, 2018

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JULY 8 - 14, 2018

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JULY 22 - 28, 2018

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JULY REFLECTION Consider the following questions: What ideas still resonate with you following the AFLV House Directors Conference?

Who did you meet at the conference that you would like to take time to reconnect with?

What steps can you take to do so?

What are you most concerned about going into this academic year?

What can help relieve your concerns?

What are you most excited about?

How can you build on that excitement?

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August Goals House Director Focus Area Go back to your goals for the year. What will you focus on for this month?

August Action Items: • Determine methods of support for recruitment (if applicable) • Identify important upcoming campus events. Examples include: • • • • •

Homecoming Greek Week Major campus traditions Service day Little Siblings weekend

• Identify any immediate facility needs.

• Connect with House leadership. Who do you want to work on building a relationship with?

• Prepare for the first day of classes. How can you support members in getting ready for this big day and feeling prepared?

• Consider resources on sleep, stress management, or personal goal-setting.

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JULY 29 - AUGUST 4, 2018

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AUGUST 5 - 11, 2018

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AUGUST REFLECTION Consider the following questions: What went well over the course of the month of August?

What do you wish had gone differently?

When do you feel at your best as a House Director?

What can you do in September to experience those times more often?

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September Goals House Director Focus Area Go back to your goals for the year. What will you focus on for this month?

September Action Items: • Consider previous house issues or rules that members struggled with. How can you be positive and proactive in approaching these?

• How are members receiving meals? Are adjustments needed? Consider in what ways you can work with the chef to share positive feedback or to consider other meal options.

• Connect with your sophomore house members. Check in regarding how they are doing and progress they are making. See the information regarding the Sophomore Slump.

• Maximize the beginning of the year and how open individuals are to new relationships and connecting.

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THE SOPHOMORES Guide to the Sophomore Slump They are no longer excited first-year students but also are not called upon and looked up to as juniors and seniors. Often sophomores can be considered the forgotten class. There is much on the mind of a sophomore and many ways they are learning, growing, and coming into their own. You can be of help with this development as a House Director.

Common questions and concerns of sophomores can be as follows: • Social Connections: Have I really found true friends? Whom can I count on?

How am developing deeper relationships? Do I feel connected to campus? All of these are important questions. Your knowledge and experience with the house and campus can be invaluable to those who are figuring out their way.

• Career Concerns: Choosing a major and pursuing a career path are becoming of greater importance. And for some, realizing that what their parents may have wanted them to pursue does not line up with their desires. Your wisdom and caring for the important questions on their minds can go a long way.

• Future Goals: Ask about their future goals and plans. Even just talking it out can help lead to greater discernment and discovery.

“Those who have a strong sense of love and belonging have the courage to be imperfect.”

- Brene Brown

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SEPTEMBER 2 - 8, 2018

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SEPTEMBER REFLECTION Consider the following questions: How is your progress toward your vision for community?

With whom are you building community effectively?

Where do you have concerns for your community?

What academic needs have you noticed?

What steps can you take in October to assist in those academic needs?

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October Goals House Director Focus Area Go back to your goals for the year. What will you focus on for this month?

October Action Items: • Identify upcoming events to attend where you can support the chapter and members.

• Identify your winter break closing checklist. Arrange for steps that can be taken now in preparation for colder temperatures and closing the house over break.

• Continue to connect with your sophomore house members. Check in regarding how they are doing and progress they are making. See the information regarding the Sophomore Slump.

• Consider the sociogram you completed during AFLV House Directors training.

Identify what you can be mindful of regarding how members interact with one another and use the house.

• Check-in with members on mid-term exams.

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OCTOBER 3 - 9, 2018

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OCTOBER 10 - 16, 2018

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OCTOBER 24 - 30, 2018

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OCTOBER REFLECTION Consider the following questions: What are the most frequently used common areas/spaces in the house?

In what ways can you utilize presence in those spaces to work toward your community goals?

Is there a process, procedure or policy that needs your TLC? This could be something you have seen that doesn’t seem to be working well or is clunky in practice.

What steps can you take in November to address this area?

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November Goals House Director Focus Area Go back to your goals for the year. What will you focus on for this month?

November Action Items: • Identify who cannot go home over Thanksgiving break. Determine steps that can be taken to ensure they are connected and cared for over the holiday. Are meals available during Thanksgiving? What steps can be taken to ensure members not going home are aware of what’s available can make plans?

• Continue to make progress on winter break closing preparations.

• Identify policies that need to be highlighted or revisited with the house, in particular as members prepare for semi-formal events and other socials.

• Identify – who do you know well in the house: • • • • Identify – who do you not know well? Write down each name and one question you can ask the member to open up the conversation.

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OCT. 31 - NOV. 6, 2018

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NOVEMBER 14 - 20, 2018

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NOVEMBER 21 - 27, 2018

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NOVEMBER REFLECTION Consider the following questions: What is going well in the house community?

How can you celebrate this?

What is ineffective or not going well in the house community?

What steps can you take to remedy this?

What is the best thing that happened in November?

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December Goals House Director Focus Area Go back to your goals for the year. What will you focus on for this month?

December Action Items: • Enact winter closing procedures as applicable.

• Check-in with members on travel plans and connecting back home. For some returning home for the holidays is positive; for others this is a negative experience and being home with family is difficult. Take into consideration the many experiences and emotions members may be having regarding going home.

• Support final exams. Adjust bulletin board and passive education to reflect preparation for final exams and encouragement. You may also want to include winter closing information if there are steps members must take.

• Assess any adjustments needed to the house environment in preparation for the next term. Connect with the house corporation to take any steps as needed.

• • • • • • • • •

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NOV. 28 - DEC. 4, 2018

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DECEMBER 5 - 11, 2018

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DECEMBER 12 - 18, 2018

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DECEMBER 19 - 25, 2018

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DEC. 26, 2018 - JAN. 1, 2019

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DECEMBER REFLECTION Consider the following questions: What steps are you taking to care for yourself?

How is your progress toward your vision for community?

With whom are you building community effectively?

Where do you have concerns for your community?

What will members need from you and the house community when they return from break?

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January Goals House Director Focus Area Go back to your goals for the year. What will you focus on for this month?

January Action Items: • Reopen for the next term.

• Update your calendar with any newly scheduled events.

• Determine a method to get to know and connect with new executive board members (if applicable for mid-year elections).

• Consider how to make the last semester living in the house special for seniors.

• Update bulletin boards and other passive education. Consider how to assist members in reaching their goals for the new year and starting a new term.

• • • • • • • • • • •

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JANUARY 2 - 18, 2019

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JANUARY 9 - 15, 2019

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JANUARY 16 - 22, 2019

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JANUARY 23 - 29, 2019

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JANUARY REFLECTION Consider the following questions: What needs do you anticipate during the spring semester?

Are there new chapter leaders? What steps have you taken to build relationships with those individuals?

What areas do house members need reminders or reinforcement regarding policies or procedures?

Are there individuals for whom you have concerns or you have seen changes in behavior? Who can you go to and receive support for your concerns? The chair of the Advisory Board or House Corporation can both be good places to start.

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February Goals House Director Focus Area Go back to your goals for the year. What will you focus on for this month?

February Action Items: • Make a list of who deserves recognition in the house. This could be due to making additional contributions, providing assistance, or otherwise creating a positive atmosphere. Determine a way you can lift up their good work. Examples could include a thank you note, special recognition at a house meeting, or letting the chapter president know.

• Cold temperatures plus less excitement than the start of the fall term can make February particularly difficult. Consider what ways you can look out for the wellness and well-being of house members.

• Identify if any steps needs to be taken to prepare the house facilities for spring break.

• • • • • • • • • •

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JAN. 30 - FEB. 5, 2019

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FEBUARY 6 - 12, 2019

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FEBUARY 13 - 19, 2019

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FEBUARY 20 - 12, 2019

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FEB. 27 - MARCH 5, 2019

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FEBUARY REFLECTION Consider the following questions: Where did you experience a win this past month?

With whom have you built a close relationship?

Who would you like to get to know more?

What steps can you take to develop a relationship with that person?

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March Goals House Director Focus Area Go back to your goals for the year. What will you focus on for this month?

March Action Items: • Enact spring break closing procedures as applicable.

• Refresh bulletin boards and passive support materials keeping in mind that midterms are likely just before spring break.

• Ask members about their spring break plans! Consider what ways you can encourage safe and fun spring break experiences.

• • • • • • • • • • • • • •

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FEB. 27 - MARCH 5, 2019

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MARCH 6 - 12, 2019

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MARCH 13 - 19, 2019

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MARCH 20 - 26, 2019

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MARCH REFLECTION Consider the following questions: How did you show support for members over the past month?

In what ways have you felt supported by the house community?

How are you feeling about progress toward your community vision? Are there times you have seen it in action?

In what ways do you feel far from your goals for the community? What is getting in the way?

What steps do you want to take before the end of the academic year to impact your house community?

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April Goals House Director Focus Area Go back to your goals for the year. What will you focus on for this month?

April Action Items: • Prepare the house for rising temperatures.

• Consider upcoming campus events and chapter programming – what policies need a gentle reminder this time of year?

• Assess where members are spending most of their time in the house. Identify steps you can take to build on their presence in those locations to reinforce feeling comfortable, connected, and supported.

• Make a plan for saying good-bye to graduating seniors and those leaving the house.

• • • • • • • • • • •

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APRIL 3 - 9, 2019

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APRIL 10 - 16, 2019

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APRIL 24 - 30, 2019

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APRIL REFLECTION Consider the following questions: What is keeping your motivated at this point in the academic year?

How do you feel about continuing in the House Director role? What fuels you to continue this work?

What has been unsatisfying about the House Director role? Who can you talk with about your experiences?

As you prepare for seniors to leave, who do you want to be sure to connect with before they go?

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May Goals House Director Focus Area Go back to your goals for the year. What will you focus on for this month?

May Action Items: • Enact end of year closing procedures as applicable.

• Identify a plan for how to support members in moving out. Remember that for some this is their first time experiencing this. Consider use of bulletin boards and other spaces to provide reminders and assistance as members prepare to moveout.

• Support final exams. Adjust bulletin board and passive education to reflect preparation for final exams and encouragement.

• Determine any last steps you want to take to help end the year on a high note.

• • • • • • • • • • •

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MAY 1 - 7, 2019

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MAY 8 - 14, 2019

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MAY 15 - 21, 2019

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MAY 22 - 28, 2019

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END OF YEAR REFLECTION Consider the following questions: What are you particularly proud of that you accomplished this academic year?

What surprised you?

What did you not get a chance to accomplish? What got in the way? Assess if this is a goal you could continue for next year.

Did your vision for the house community become a reality?

What would you change or adjust going forward?

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JUNE 1 - 7, 2019

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JUNE 15 - 21, 2019

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JUNE 22 - 28, 2019

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JUNE 29 - JULY 5, 2019

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