House Director Conference Manual

National House Directors Conference

Long Beach, California June 21-24, 2012

www.housedirectors.org

Conference

Overview WHY ATTEND? Since 1992, we have hosted the National House Directors Conference.

The conference helps house directors improve their skills and efficiency while becoming more aware of the value and importance of their roles.

Because house directors provide a safe, constant, and stable home for students within an environment that supports both academic and experiential learning, parents, alumni, house corporations, and the university administration are reassured and student retention is increased.

At the conference, house directors will learn to create appropriate and effective relationships with their many constituencies (students, parents, alumni, faculty, vendors, and house employees). The goal of the conference is to provide house directors with unique and comprehensive skills and knowledge that encourages teamwork, leadership, fraternal values, and effective use of resources while supporting the shared mission of fraternities/sororities and the university.

Conference participants will develop skills in problem-solving, communication, resource allocation, and facility management and will leave the conference with a better understanding of issues and trends affecting higher education. Attendees will also connect to a network of colleagues who can be relied upon for support and assistance throughout the school year.

WHO SHOULD ATTEND? The conference provides the perfect professional development experience for house directors, potential house directors, house corporation officers, fraternity and sorority headquarters staff, and volunteers who work with house management.

Educational

Programming SCHEDULE SNAPSHOT

KEYNOTE SPEAKERS

The opening session begins Thursday, June 21, at 2:00 p.m. Dinner will follow the afternoon educational sessions and the opening keynote speaker.

Dr. Scott Carter Parents are one of the most important players in a fraternity or sorority during their son’s or daughter’s undergraduate education.

Consequently, house directors must understand what makes parents “tick.” Utilizing resources is a key component in an operation where resources are scarce. Conference participants will learn how to develop relationships and include parents as part of the team.

All of the educational programs on Thursday and Friday are specifically designed for house directors and house corporation officers. Friday morning sessions will give priority to risk management and legal issues. On Friday afternoon, participants and guests will enjoy lunch and a scenic tour of Long Beach.

Saturday, participants are divided into two groups to experience a full day of programming designed for either house directors or house corporation officers.

Saturday also includes our networking luncheon and time with our strategic partners who help make the conference possible.

Sunday, all participants will be immersed in strategic planning and goal implementation to maximize the knowledge being taken home. The conference concludes with a final opportunity for networking at our closing brunch.

Caitlin Roberts, M.S. “Fraternal values” is a term tossed around by many people. But what exactly are these values? Fraternities and sororities are values-based organizations but rarely do we examine our own personal values. How do personal values mesh with the values of the fraternity or sorority we work with? This session will help participants identify their values and how to live those values every day.

David Westol, J.D. Legal and risk management issues are especially applicable for house directors and house corporation officers. Westol will cover topics ranging from defining FERPA to hazing prevention to personnel management issues.

More details at: www.housedirectors.org

Conference

Tours

PRE-CONFERENCE TOUR OPTIONS Catalina Island Adventure

POST-CONFERENCE TOUR $150

Wednesday, June 20

Ride a ferry 22 miles across the sea to Santa Catalina. Explore the island, select a tour, shop, and enjoy a leisurely lunch. More details and a list of tour options are available online.

Whale & Dolphin Watching

$60

Thursday, June 21

This half-day private cruise includes lunch. More information is avaiable online.

DISNEYLAND OPTIONS All options are Wednesday, June 20th.

Daylong Park Hopper $110 Participants will leave the hotel in the morning and stay at the park through fireworks/parade.

This ticket includes admission to both Disneyland and California Adventure.

Daylong Disneyland $90 Participants will leave the hotel in the morning and stay at the park through fireworks/parade.

This ticket includes admission to Disneyland only.

Twilight Disneyland $60 Participants leave the hotel at 3:30 p.m. and stay at park through fireworks/parade along with those who spent the entire day.

This ticket includes admission to Disneyland only.

Hollywood $375 This experience begins Sunday, June 24 at noon wth a drive up the coast to one of the most famous beaches in the world. Santa Monica has been the star of LA’s coastline since the 1890s. In the 20s it was known as the “gold coast” and the beach and pier are the major attractions.

After checking into the hotel, participants will see a show Hollywood style. On Monday morning, participants will take a specially designed tour. Hop on/Hop off transportation will be provided. Participants will be able to see over 20 famous sights. There will be ample time for shopping before the traditional ‘surprise’ closing dinner. Participants can depart Wednesday, June 27.

Conference participants must make hotel reservations directly with the Roosevelt Hotel (233 feet from Grauman’s Chinese Theater) by calling 1-800-950-7667 by May 15. Double and single rooms are available.

Mention the AFLV National House Directors Conference to secure the $194 conference rate. There is a limited number of rooms available at this rate; make your reservation early!

Travel

Information

THE HOTEL MAYA

TRAVEL INFORMATION

The Hotel Maya, a Doubletree hotel, is located on the scenic downtown Long Beach waterfront. It is an upscale resort hotel with accommodations fusing Latin American and Southern California styles.

Participants attending both the conference and the post-conference trip should fly into Los Angeles International Airport (LAX). There are several choices of shuttles that frequently run between LAX and Long Beach. You should purchase only a one-way shuttle because transportation from Long Beach to Hollywood is included in the post-conference registration fee.

Conference participants must contact the hotel directly by calling 800-738-7477 to reserve your room(s). Single and double garden-view rooms are available at a special conference rate of $149/day plus tax until May 29, 2012. Mention the AFLV House Directors Conference when you make your reservations. The group rate is available for three days before and after the conference.

AFLV has reserved a limited number of rooms at this rate, and they are available on a first-come/first-serve basis. Make your reservations early!

Participants attending only the conference can fly into LAX and take a shuttle (round trip) to the Hotel Maya; it is 22 miles and takes about 45 minutes. Another option is to fly into the Long Beach Airport (LGB) which is 6 miles and 15 minutes from the Hotel Maya. Local transportation is available.

Due to optional departures times, participants will need to make shuttle arrangements from the Roosevelt to the airport.

More details at: www.housedirectors.org

Registration

Conference

Registration Information

The registration fee is $525 and includes all educational programs and materials, the AFLV House Director Manual, the opening dinner, two lunches, and the closing breakfast. Also included is the tour of Long Beach. Travel and hotel costs are not included in the registration fee, and lodging reservations should be made directly with the hotel. Please complete the enclosed form, and mail it with your check to the AFLV office at the address on the form. Registration can also be completed online at www.housedirectors.org.

Would you like to bring a friend or family member?

Your guests are welcome. Their special conference rate is $275 and they can join you for all conference meal functions and the city tour.

During the educational sessions, guests can spend time in Long Beach or at the hotel. There are many amenities at the hotel and it is conveniently located along the scenic downtown Long Beach waterfront. Guests will be provided with an information packet about free transportation and activities to do in their free time. Guests are also welcome on the pre-conference and post-conference excursions at the same fee as conference participants.

First Time Participants Orientation

First-timers are invited to attend an optional orientation session on Thursday, June 21, from 12:00 to 2:00 p.m. There is no charge to attend this session, but participants are asked to RSVP in advance for proper planning. More information is online at www.housedirectors.org.

Registration/Cancellation Policies

AFLV allows substitutions of delegates, and therefore, the general policy of AFLV is that there will be no refunds for registration fees or cancellation of unpaid registration fee related invoices. However, there may be times when extreme situations arise that are out of the control of the delegate(s) or schools. In those rare situations, the individual may request a refund or registration fee invoice waiver in writing. Requests for refund or waiver submitted after ten days from the conclusion of the conference will not be considered. An additional fee of $50 is assessed for registrations after June 15.

Questions or requests for additional brochures for House Corps, other House Directors, etc. should be directed to:

Shelley Sutherland

shelley@aflv.org or 409-599-1277

Registration

Conference Name (please print)

For fee-paying guests only:

Badge Name

Guest’s Name (please print)

College, University, or Headquarters

Email Address *Special Meal Request:

Primary Mailing Address City

State

Zip

*ADA Needs:

Position/Title

Email Address

)

home/work/cell (circle one)

Primary Phone

(

)

home/work/cell (circle one)

Secondary Phone *First Time Attendee: *I want to attend the Orientation: *Special Meal Request:

*ADA Needs:

wheelchair

hearing impaired

Vegan Vegetarian Allergy (specify): Other (specify):

wheelchair

hearing impaired

yes yes

no no

visually impaired Guest

Registration Fee ($525):

($275):

Pre-Con/Catalina ($150):

($150):

Pre-Con/Disneyland ($90):

($90):

Pre-Con/Disney Park Hopper ($110):

($110):

Pre-Con/Disney Twighlight ($60):

($60):

Pre-Con/Whale Watching ($60):

($60):

Post-Con/Hollywood ($375):

($375):

Late Fee (postmarked after April 1) ($75):

($75):

Late Fee (postmarked after June 15) ($125):

($125):

No Dairy

Total Fees Paid: $ Make checks payable to AFLV and mail to:

visually impaired

No Dairy

Participant

Registration Fees:

Fraternity or Sorority Where Employed

(

Vegan Vegetarian Allergy (specify): Other (specify):

P.O. Box 1576 Fort Collins, CO 80522-1576

*See Registration/Cancellation Policies on opposite page

Association of Fraternal Leadership & Values P.O. Box 1576 | Fort Collins, CO | 80522-1576 www.aflv.org

June 21-24, 2012 Save the date for this unique and exciting professional development opportunity!