FEBRUARY 21st & 22nd, 2011 - Sテグ PAULO
AGENT MANUAL
Dear Agent, This manual is designed to assist you in making your final preparations for The BMI Agents Workshop. The manual consists of detailed instructions on how to make appointments with the participating institutions, as well as more details about workshop times and the networking function. Please take time to read the information provided as soon as possible as it covers important procedural points. If you have any questions or require special assistance, please do not hesitate to contact us. We wish you a very successful workshop and look forward to meet you personally in Sテ」o Paulo. Yours sincerely, BMI Team
Organized by:
Sponsored by:
1. WORKSHOP GENERAL INFORMATION 1.1 Official Hotel & Venue 1.2 Workshop Schedule 1.3 Workshop Format 1.4 Agency Profile 1.5 Institution Profile 1.6 Appointment Form 1.7 Second Participant 1.8 Networking Function 2. FORMS AND DOCUMENTS TO BE COMPLETED AND RETURNED 2.1 Your Agency Profile 2.2 Appointment Form 2.3 Hotel Booking Form (If you require to stay extra nights in SĂŁo Paulo) ORGANISER & CONTACT INFORMATION
BMI Head Office - UK (London) Berkeley House, 18-24 High-Street, Edgware, Middlesex HA8 7RP, UK. Phone: +44 208 952 1392. Fax: +1 (604) 357 1505 (Vancouver) BMI Brazil (Salvador) Avenue Tancredo Neves, 1543 - Sala 901. CEP: 41820 021 - Salvador, BA, Brazil. Phone: +55 (71) 3617 3717. Fax: +55 (71) 3617 3704 Leandro Reis CeciĂlia Arbelaez Priscilla Gomes Samir Zaveri
Workshop Manager Logistics Coordinator Product Manager Director, International Operations
Leandro@bmimedia.net Cecilia@bmimedia.net Priscilla@bmimedia.net Samir@bmimedia.net
EVENT OFFICIAL SPONSOR
Travel Healthcare Insurance Solutions Inc. has 2 lines of comprehensive health insurance products, StudentGuard Health Insurance and GlobalGuard International With the StudentGuard and GlobalGuard plans we can cover travel to any destination for International Students studying and working abroad, as well as teachers, and participants in exchange, co-op programs and internship programs. Since 1994 we have continually worked to exceed the expectations of our clients by offering superior service, comprehensive policy benefits and fast efficient claims processing that continue to surpass industry standards. We are the recipients of the Language Travel Magazine's Star Award for Outstanding Service by an International Insurance Provider for 2006 and 2007, and were shortlisted in 2008. Our goal is to provide you with a simple, worry-free experience. We look forward to the opportunity of working with you to tailor solutions to your specific needs.
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1. WORKSHOP GENERAL INFORMATION 1.1 OFFICIAL HOTEL & VENUE: BMI will provide 2 nights of free accommodation, from February 20th to February 22nd for agencies that are not based in São Paulo. The second participant of the same agency will be sharing a double room. If you wish to arrive earlier or stay longer in the same hotel, you can book extra nights at the discounted rate bellow, subject to availability. OFFICIAL HOTEL AND VENUE Caesar Business Paulista Av. Paulista, 2181 - Bela Vista São Paulo, SP Tel: (11) 2184-1627 Check in time: 14:00h www.caesarbusiness.com.br
EXTRA NIGHTS - PRICE (if requested) Single R$ 285.00 / Double: R$ 336.00 + 5% ISS + 10% (Service Tax) + R$ 2.20 (Tourism Tax) Breakfast Included
You will be requested to provide credit card on arrival at the ckeck in of the hotel to guarantee incidents. 1.2 WORKSHOP SCHEDULE SUNDAY, 20TH
14:00h - Hotel Check-in begins 20:00h - 21:00h Workshop registration (Handbook collection)
MONDAY, 21ST
TUESDAY, 22ND
09:00 - 10:00h – Workshop Registration
09:30 - 10:00h - Hall opens
10:00 - 13:00h - Meetings
10:00 - 13:00h - Meetings
13:00 - 14:25h – Networking Lunch
13:00 - 14:25h – Networking Lunch
14:30 - 17:30h - Meetings
14:30 - 17:00h – Meetings
20:00 - 22:00h - Networking dinner
1.3 WORKSHOP FORMAT: Each institution will have table and the agent will have a schedule with individual meetings of 25 minutes each. There will be a break of 5 minutes before the next meeting starts. If you miss any of your appointments, you will be charged for all free room nights at the same card given as guarantee for incidentals. 1.4 AGENCY PROFILE: Every participating agency will have their profile listed in the Institution Handbook, consisting of the name of the agency, address, website, telephone, fax number and a 40 word description of the agency. Please complete the Agency Profile Document and return it to BMI. 1.5 INSTITUTION PROFILE: A list of International Institutions who are participating in the event will be sent to you. This document contains detailed information of each participating institution. The list will help you select the institutions with whom you would like to meet during the workshop. 1.6 APPOINTMENT FORM: You will receive a complete schedule of appointments which will include the institutions that you have requested plus the appointments requested by schools who want to meet you. This will be sent to you a week before the workshop. We will send you a separate form for you to choose the institutions you would most like to meet. 3
1.7 SECOND PARTICIPANT: If you have a second person from your agency participating in the workshop, you will receive separate list of different appointments to maximize your time and effectiveness the workshop. All the participants must be able to communicate fluently in English. Should you wish to have the second participant appointments the same as the first, please let us know. 1.8 NETWORKING FUNCTION: The evening Networking Function is an important aspect of the workshop as it is designed to allow you to meet participating institutions in a relaxed environment. All agents must attend the Networking Function. The venue will be announced at the beginning of the workshop. The meeting/departure point will be the foyer of the hotel at 19:45h. Networking Function is free of charge and a transportation will be provided.
2. FORMS AND DOCUMENTS TO BE COMPLETED AND RETURNED 2.1 Your Agency Profile (attached file) 2.2 Appointment Form (it will be sent to you in a separate e-mail with the list of schools) 2.3 Hotel Booking Form (Attached file) – Only if you require to stay extra nights in São Paulo
ALL FORMS AND DOCUMENTS SHOULD BE RETURNED TO BMI BY FAX OR E-MAIL TO Leandro@bmimedia.net
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