Use Kanban Board In 3 Easy Steps
Introduction In a progressing organization, it is important to realize the needs and demands of growing work and number of employees ahead of time. Any organization that fails to meet the upcoming needs of the organization fails in project completion or faces interruptions and delays. Thus, with an advancing organization, it is important to adopt Project management apps that are capable of turning ambitious ideas into achievable plans.
Kanban Board
Kanban board is a great project management tool that helps users in visualizing their workflow. It’s an effective workflow method to work through projects of any size. The Japanese term Kanban translates into ‘visual board’, which is an exact description of what it does. This project management tool based on a simple, but highly visual concept is the perfect thing to improve your team’s productivity.
The idea of changing a simple to-do list into a highly visual board will have a positive impact on your team’s work efficiency as they will have a better understanding of processes.
The Kanban boards enable team members to pull tasks from a buildup, and completing work items one by one and only as required. Kanban is a highly flexible and well-organized method that has a Work In Progress tendency.
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A basic online Kanban board comprises of just three columns, or lanes i.e. To Do, Doing, and Done. However, users can choose to add more columns if needed. To reflect the status of an individual task, Team members move a physical Kanban card (the one that represents that task or work unit) horizontally across the board from left to right. Cards are generally marked with different colors to indicate priority, assignees, or any other information significant to the project. Kanban Cards are highly flexible and easy-to-move.
How to Use Kanban Boards In 3 Easy Steps
The Japanese word Kanban literally means "signboard". Using a Kanban board for your business can help you break tasks down into logical definite steps - referred to as workflow. The typical workflow on a basic Kanban board has three categorical steps:
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A To-do Column This column represents work to be started. It gives you a task to be performed. The first step is to understand the task assigned and drag the card representing the allotted task horizontally to the next column.
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An In-Progress Column This column represents the work that is currently being done. The card remains in the in-progress column till it is completed and then it has to be dragged towards completion.
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A Completed Column This column represents work that has been completed. Make sure that you drag the work from in-progress section to this column as it will be an evidence of task completion.
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Kanban Cards are easily movable. In a typical Kanban online process, users shouldn’t face any difficulty in understanding and following the workflow requirements, it is as easy as writing sticky notes. Completing tasks one-by-one will eventually result in project completion without any confusion and delays. Kanban boards help to monitor work-in-progress and remove delays. It improves communication across teams and empowers them to self-manage workflows. All these benefits are enough to switch to Kanban boards and optimize workflows like a Pro.
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They provide all-inclusive solutions for problems like mismanagement of microprojects, miscommunication among team members and displacement of tasks and files.
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Every project involves many other microprojects that lead to its success. Sometimes these individual tasks determine the overall success of a project, reason why they need proper optimization.
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