"Your Event Is Not For Everyone" slides

Your Event Is Not For Everyone (And That’s Okay!)

September 29, 2016 Denise Beek, Communications Director

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Introductions Your name Preferred pronoun What you do What you hope to gain from this workshop

Let’s Work!

Complete questions #1 through #7 of Your Event Planning Worksheet.

More Work!

Write a description of your next event. Try to be as detailed as possible, but do not exceed 8 sentences!!

Types of events include, but are not limited to: • March/ Rally/ Protest/ Town Hall Meeting • Workshop/ Class/ Skill-Builder • Benefit/ Gala/ Reception • Screening/ Exhibition/ Performance • Discussion/ Lecture/ Conference/ Convening

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A Good Event Description has: Who What Date and time Location Visual/Image

A GREAT Event Description includes:

• Who • Location(s) • What • Visuals • Date(s) and Time(s)

AND THEN SOME… • Context • Key Descriptors/ • Request for action Tags • Accessibility • Contact Info information

Share!

• Who is the event is for? Who is involved?

• What is going on?

• When?

• Where?

• What do you anticipate will be the biggest hurdles or challenges in the planning and production phases?

More Questions 1. Why do you think I grouped you together based on these categories?

2. How will you determine whether or not the event is successful?

3. What do you need to improve your chances for a successful event?

Elements of a Well-Planned Event 1. Event Name 2. Intended Goal 3. Purpose 4. Measures for Success 5. Who should know?/ How will you get them there?

6. Space 7. Presenting partners or collaborators 8. Outreach & Promotions 9. Anticipated Costs 10. Mechanism for information gathering 11. On-Site Planning 12. Post-event

Things to think about •

Build a database & update it regularly - Venues, organizations, audience members, media outlets

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Create a timeline with deadlines

• Create a network of folks (community) who you can count on to be your volunteers • Delegate!

Questions?