Lewis and Clark Community College District No. 536 Board of Trustees Meeting September 10, 2019 Agenda
Fall Term 2019 Fully Underway
(c)
Construction Projects Status Report ………………………………………
338 – 339
(d)
Grant Funded College for Life Program Underway ………………………
340
(e)
Articulation Agreements
………………………………………………
341
(f)
Project Sunblazer
………………………………………………………
342
(g)
Architectural master plan scope of work and cost
(h)
Revenue and Expenditures by location
(i)
Lewis and Clark Community College NGRREC℠ (L&C NGRREC℠) Actual FY19 Revenues and Expenditures and FY20 Budget and Strategic Plan ………………………………………………………………………
347
Lewis and Clark Community College 50th Anniversary and Lewis and Clark Foundation Capital and Endowment Campaign ……………………….
348
(j)
………………………
343 – 344
………………………………
345 – 346
……………….
349 – 353b
(k)
Approval of Grant or Sponsored Contract Opportunities
(l)
2019 Emerson Excellence in Teaching Award to Chrissie Chapman
(m)
Appointment of Board Attorney as recommended by the ad hoc committee appointed to select an attorney ……………………………………….
356
(n)
Change Board of Trustee meeting location to Ahlemeyer Atrium, Trimpe ATC
357
(o)
Approval of one-year agreements for three managers of the TRiO programs— Upward Bound and Talent Search ……………………………………….
358
- ii -
.
354 – 355
Page 1 COMMUNITY COLLEGE DISTRICT NO. 536 LEWIS AND CLARK COMMUNITY COLLEGE Ahlemeyer Atrium, Trimpe ATC 5800 Godfrey Road Godfrey, Illinois AGENDA MEETING-BOARD OF TRUSTEES September 10, 2019 7:00 p.m.
I.
CALL TO ORDER AND ROLL CALL: David, Heyen, Chair Julie Johnson, Vice Chair Kevin Rust, Secretary Charles Hanfelder, Assistant Secretary
Robert Watson, Member Brenda Walker McCain, Member Dwight Werts, Member April Tulgetske, Student Member
II.
PLEDGE OF ALLEGIANCE
III.
OMNIBUS AGENDA (The following items will be approved in one motion unless any Board member wishes to have an item pulled prior to the vote.) A. B. C. D. E. F. G. H. I. J. K.
Approval of Minutes for August 13, 2019 (Regular Meeting) (p. 3 - 27) Financial Highlights (p. 28) Bills (p. 29 – 57) Treasurer’s Report (p. 58 – 62) Balance Sheet (p. 63 - 64) Statement of Revenue and Expenditures (p. 65 - 69) Bid Information (p. 70) Contracts Requiring Board Approval (p. 71 – 215) Purchases Requiring Board Approval (p. 216 - 220) Contract Change Orders/Insurance Renewals/Asset Disposal (p. 222) Personnel (p. 223 - 225)
Page 2--Revised
IV.
INFORMATIONAL ITEMS: L. M. N. O. P. Q. R.
V.
DISCUSSION ITEMS: S. T. U. V. W. X. Y. Z.
VI.
Construction Projects Status Report (p. 338 - 339) Grant Funded College for Life Program Underway (p. 340) Articulation Agreements (p. 341) Project Sunblazer (p. 342) Architectural master plan scope of work and cost (p. 343-344) Revenue and Expenditures by location (p. 345 - 346) Lewis and Clark Community College NGRREC℠ (L&C NGRREC℠) Actual FY19 Revenues and Expenditures and FY20 Budget and Strategic Plan (p. 347) Lewis and Clark Community College 50th Anniversary and Lewis and Clark Foundation Capital and Endowment Campaign (p. 348)
ACTION ITEMS: AA. AB. AC. AD. AE.
VII.
Awarded Grants and Sponsored Contracts (p. 226 - 228) Acknowledgement of Grants and Sponsored Contract Agreements (p. 229 - 330) Pending Grants and Sponsored Contracts (p. 331 - 332) Acknowledgement of Contracts $5,000 and less (p 333) Announcements (p. 334) Correspondence (p. 335) Staff/Guest Presentation – Fall 2019 Enrollment (p. 336 - 337)
Approval of Grant or Sponsored Contract Opportunities (p. 349 – 353b) 2019 Emerson Excellence in Teaching Award to Chrissie Chapman (p. 354 - 355) Appointment of Board Attorney as recommended by the ad hoc committee appointed to select an attorney (p. 356) Change Board of Trustee meeting location to Ahlemeyer Atrium, Trimpe ATC (p. 357) Approval of one-year agreements for three managers of the TRiO programs—Upward Bound and Talent Search (p. 358)
PUBLIC COMMENT
VIII. ADJOURNMENT
Page 358 LCCC BOARD AGENDA FOR ALL DISCUSSION AND ACTION ITEMS September 6, 2019 Action Item Approval of one-year agreements for three managers of the TRiO programs—Upward Bound and Talent Search. Background Upward Bound and Talent Search are federally funded programs with funding cycles that reflect the federal fiscal calendar instead of the state fiscal year. Therefore, contracts were not prepared for these three employees in June. These three employees are currently working under contracts that were issued to be effective September 1, 2018.
Implications All of these employees are continuing employees whose salaries were included in the FY 2020 budget and are funded through the TRiO grants. The three contracts are attached hereto. Recommendation The President recommends the approval of one-year agreements for the three managers of the TRiO programs.
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EMPLOYMENT AGREEMENT FOR DEFINITE TERM TO: Crystal Robinson
DATE:
September 10, 2019
The Board of Trustees of Lewis and Clark Community College (hereinafter referred to as the “Board�) hereby offers to employ you for a definite period of time during the 2019-2020 Fiscal Year, subject to the terms and conditions set forth in this Agreement, and you agree to provide services for this term. You will be employed as Director, Talent Search and Upward Bound, and your employment by the Board will be for the following definite period of time: September 1, 2019 through August 31, 2020. Your annual salary effective September 1, 2019 shall be $67,440.00 (which reflects a 3% increase in pay). You shall generally be paid in twenty-four (24) equal semi-monthly installments. While employed by the Board, you will perform such duties and responsibilities as may be assigned by the Board and you will be subject to reassignment to other positions, consistent with College policies. You agree to faithfully perform and discharge all of your assigned duties and responsibilities to the satisfaction of the Board and to abide by all rules, regulations, policies and procedures of the Board, as the same may be adopted, changed, eliminated or amended by the Board from time to time. This Employment Agreement is subject to termination by the Board during its term if you fail to perform your assigned duties and responsibilities to the satisfaction of the Board, consistent with College policies, or if you fail to abide by the rules, regulations, policies and procedures of the Board. In the event of such a termination, your salary will be paid, pro rata, for work performed up to the date of termination. You agree that this Employment Agreement supersedes, terminates, revokes and replaces all prior practices, policies and employment agreements, whether written or oral, and that all prior and existing agreements are null and void and no longer in effect and constitutes the complete and entire employment agreement between the parties. Upon the expiration of this Agreement, all benefits and obligations hereunder shall be terminated, unless specifically extended by mutual written agreement. There shall be no presumption of a right of subsequent employment or appointment. This Agreement shall terminate on August 31, 2020. It is further understood that this Agreement, when returned with your signature, is a binding contract. Retain the original for your files and return the signed facsimile to the Human Resources Office.*
LEWIS AND CLARK COMMUNITY COLLEGE BOARD OF TRUSTEES
________________________________ Chairman, Board of Trustees I ACCEPT THIS APPOINTMENT, HEREBY VOLUNTARILY AGREE TO THE CONTRACT TERMS SPECIFIED ABOVE, AND DO HEREBY AGREE TO ABIDE BY THE POLICIES, RULES AND REGULATIONS GOVERNING LEWIS AND CLARK COMMUNITY COLLEGE .
_______________________________ Signature
______________________________ Date
*The above agreement is void if not returned to the Human Resources Office by 4:30 p.m. on September 30, 2019.
EMPLOYMENT AGREEMENT FOR DEFINITE TERM TO: Rouzell Porter
DATE:
September 10, 2019
The Board of Trustees of Lewis and Clark Community College (hereinafter referred to as the “Board�) hereby offers to employ you for a definite period of time during the 2019-2020 Fiscal Year, subject to the terms and conditions set forth in this Agreement, and you agree to provide services for this term. You will be employed as Assistant Director, Upward Bound, and your employment by the Board will be for the following definite period of time: September 1, 2019 through August 31, 2020. Your annual salary effective September 1, 2019 shall be $44,996.00 (which reflects a 3% increase in pay). You shall generally be paid in twenty-four (24) equal semi-monthly installments. While employed by the Board, you will perform such duties and responsibilities as may be assigned by the Board and you will be subject to reassignment to other positions, consistent with College policies. You agree to faithfully perform and discharge all of your assigned duties and responsibilities to the satisfaction of the Board and to abide by all rules, regulations, policies and procedures of the Board, as the same may be adopted, changed, eliminated or amended by the Board from time to time. This Employment Agreement is subject to termination by the Board during its term if you fail to perform your assigned duties and responsibilities to the satisfaction of the Board, consistent with College policies, or if you fail to abide by the rules, regulations, policies and procedures of the Board. In the event of such a termination, your salary will be paid, pro rata, for work performed up to the date of termination. You agree that this Employment Agreement supersedes, terminates, revokes and replaces all prior practices, policies and employment agreements, whether written or oral, and that all prior and existing agreements are null and void and no longer in effect and constitutes the complete and entire employment agreement between the parties. Upon the expiration of this Agreement, all benefits and obligations hereunder shall be terminated, unless specifically extended by mutual written agreement. There shall be no presumption of a right of subsequent employment or appointment. This Agreement shall terminate on August 31, 2020. It is further understood that this Agreement, when returned with your signature, is a binding contract. Retain the original for your files and return the signed facsimile to the Human Resources Office.*
LEWIS AND CLARK COMMUNITY COLLEGE BOARD OF TRUSTEES
________________________________ Chairman, Board of Trustees I ACCEPT THIS APPOINTMENT, HEREBY VOLUNTARILY AGREE TO THE CONTRACT TERMS SPECIFIED ABOVE, AND DO HEREBY AGREE TO ABIDE BY THE POLICIES, RULES AND REGULATIONS GOVERNING LEWIS AND CLARK COMMUNITY COLLEGE .
_______________________________ Signature
______________________________ Date
*The above agreement is void if not returned to the Human Resources Office by 4:30 p.m. on September 30, 2019.
EMPLOYMENT AGREEMENT FOR DEFINITE TERM TO: Gladys Ingram
DATE:
September 10, 2019
The Board of Trustees of Lewis and Clark Community College (hereinafter referred to as the “Board�) hereby offers to employ you for a definite period of time during the 2019-2020 Fiscal Year, subject to the terms and conditions set forth in this Agreement, and you agree to provide services for this term. You will be employed as Assistant Director, Talent Search, and your employment by the Board will be for the following definite period of time: September 1, 2019 through August 31, 2020. Your annual salary effective September 1, 2019 shall be $47,390.00 (which reflects a 3% increase in pay). You shall generally be paid in twenty-four (24) equal semi-monthly installments. While employed by the Board, you will perform such duties and responsibilities as may be assigned by the Board and you will be subject to reassignment to other positions, consistent with College policies. You agree to faithfully perform and discharge all of your assigned duties and responsibilities to the satisfaction of the Board and to abide by all rules, regulations, policies and procedures of the Board, as the same may be adopted, changed, eliminated or amended by the Board from time to time. This Employment Agreement is subject to termination by the Board during its term if you fail to perform your assigned duties and responsibilities to the satisfaction of the Board, consistent with College policies, or if you fail to abide by the rules, regulations, policies and procedures of the Board. In the event of such a termination, your salary will be paid, pro rata, for work performed up to the date of termination. You agree that this Employment Agreement supersedes, terminates, revokes and replaces all prior practices, policies and employment agreements, whether written or oral, and that all prior and existing agreements are null and void and no longer in effect and constitutes the complete and entire employment agreement between the parties. Upon the expiration of this Agreement, all benefits and obligations hereunder shall be terminated, unless specifically extended by mutual written agreement. There shall be no presumption of a right of subsequent employment or appointment. This Agreement shall terminate on August 31, 2020. It is further understood that this Agreement, when returned with your signature, is a binding contract. Retain the original for your files and return the signed facsimile to the Human Resources Office.*
LEWIS AND CLARK COMMUNITY COLLEGE BOARD OF TRUSTEES
________________________________ Chairman, Board of Trustees I ACCEPT THIS APPOINTMENT, HEREBY VOLUNTARILY AGREE TO THE CONTRACT TERMS SPECIFIED ABOVE, AND DO HEREBY AGREE TO ABIDE BY THE POLICIES, RULES AND REGULATIONS GOVERNING LEWIS AND CLARK COMMUNITY COLLEGE.
_______________________________ Signature
______________________________ Date
*The above agreement is void if not returned to the Human Resources Office by 4:30 p.m. on September 30, 2019.