LEW IS AND CLAR K COM MUNIT Y CO L LEGE
FACILITIES MASTER PLAN
September 2019
Table of Contents 3 President’s Message 4-5 Our Mission 6 Contributors 7
Facilities Master Planning – Development of the Plan
8-9 Current Progress 10-11 One-Year View 12-17 Five-Year View 18-21
Beyond the Five-Year View
22
Process for Updating the Plan
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President’s Message As we prepare to celebrate our 50th anniversary, Lewis and Clark Community College has experienced periods of tremendous growth since our facilities transition from Monticello College to Lewis and Clark Community College and our initial fall enrollment of 450 students. Much of the past five decades has been focused on providing classroom space to meet the demands of our growing enrollments. Today as we see enrollment trends declining statewide, we remain committed to providing the safe, accessible, and technologically advanced learning spaces for our students to prepare for their future careers or for transfer to a four-year college or university. Today we are focused on the stewardship of our existing facilities, and work with numerous constituent groups to solicit input to ensure our facilities are meeting the requirements of our academic programs and community use. In addition, with our historic buildings, we continue to monitor our facilities for safety and code compliance and institute sustainable practices whenever practical. The following report is a working document that provides an overview of current projects, projects that are on the horizon and will need to be addressed in the next year, and projects we anticipate will need addressed in the next five years given current data and trends. This document reflects the current list of capital projects submitted to ICCB through the Resource Allocation and Master Planning (RAMP) document. It also reflects the projects that have been identified as priorities from our facilities and campus operations personnel. This should be viewed as an informative document that will help guide college leadership in decision making related to facilities projects going forward. It is our attempt at prioritizing capital improvements needed and provides direction for future years as well as future capital requests for funding.
The plan is a living document that requires updating as academic needs grow and develop, as projects are completed, and community needs evolve. The facilities master planning process is not static. It relies on data-informed decision making and input from numerous community and college constituents. This plan will be reviewed annually, and any future changes to the document will be presented to the Lewis and Clark Board of Trustees for approval. The overall goal of the Facilities Master Plan is to ensure that all campus assets and facilities are properly maintained to allow the college to continue serving its constituents into the future.
Dale Chapman President, Lewis and Clark Community College
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Our Mission L&C’s mission is to empower people by raising aspirations and fostering achievement through dynamic, compassionate and responsible learning experiences.
Purposes 1.
Prepare students for transfer to four-year colleges and universities
3.
Provide adult basic education, general education development (GED), developmental and other instruction that prepares students for college level course work
2. 4. 5.
Prepare students for entry into the workforce, career advancement or career change through technical certificate and associate degree programs
Provide programs and experiences that foster individual development through job skills and lifelong learning skills to meet the demands of a global, technology- driven and knowledge-based economy Provide a learning environment that is supported by teaching excellence, high quality student services and well-equipped and maintained instructional facilities
6. Support education and research activities and the economic development of the district and the State of Illinois through partnerships and community service programs 7.
Contribute to the advancement and well-being of the citizens of the district through cultural, civic, and professional activities
Vision
We are the preeminent provider of relevant, high quality learning experiences to the communities we serve.
Values
• Service
• Respect
• Responsibility • Compassion • Integrity
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Contributors Master Planning
Dr. Dale T. Chapman, President Lori Artis, Vice President for Administration Dr. Linda Chapman, Vice President for Academic Affairs Sean Hill, Vice President for Student Engagement Kent Scheffel, Vice President for Enrollment Mary Schulte, Vice President for Finance Jeff Watson, Chief Information Officer Christina Paulda, Director of Capital Projects and Campus Operations Nate Keener, Director of Sustainability AAIC, Inc., Architect of record, master planning
David Heyen, Chair Julie Johnson, Vice Chair Kevin Rust, Secretary Charles Hanfelder, Assistant Secretary Dwight Werts Robert Watson Brenda Walker McCain April Tulgetske, Student Trustee
Board of Trustees
Program Advisory Committees
Lewis and Clark Community College Foundation members
Eric Gowin, President Michael Moehn, Secretary/Treasurer Dr. Dale Chapman, Executive Director David Heyen, Chair of L&C Board of Trustees Dave Braasch R. Mark Darr Byron Farrell Michael E. Fitzgerald Thomas W. Hough Orvin Kimbrough Mark Kratschmer J. Thomas Long Ajay Pathak Kevin Powers Sharon Roberts Randall J. Rogalsky, M.D. Jane Saale R. William Schrimpf Joan Sheppard Dwight Werts Ted Zimmermann
The college requires an advisory committee for each of its career and technical education programs. These advisory committees are made up of employers in the field, high school teachers and administrators, alumni from the program, and other community members. The advisory committees meet with program coordinators regularly to provide input for curriculum design and development, technology needs, and building and facilities needs. Health and Life Safety Committee A committee of various faculty and staff who meet monthly to discuss safety concerns on campus. This information is communicated to the Capital Project and Campus Operations Director.
Strategic Partners
Entities who enter agreements with the college provide recommendations as experts in their fields during visits to campus. This may be an informal discussion or it may be through a request for a formal study. These would include fire alarm systems, elevators, risk management and security consultants, Ameren Illinois consultants and other technical experts as required.
Community Members
Lewis and Clark Community College serves more than 200,000 visitors on campus in addition to the students who attend classes contribute feedback, opinions and ideas.
Student Government Association
Made up of a Student Trustee, elected officers, and other members, the Association is the voice of the student body at trustees meetings and take action and provide input to administration to make the campus an overall better place for all students.
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Facilities Master Planning – Development of a Plan Stewardship of Assets
Lewis and Clark Community College has a unique story dating back to 1838 when Captain Benjamin Godfrey built Monticello Female Seminary, eventually named Monticello College, on the Godfrey property. In 1970, Monticello College was sold and Lewis and Clark Community College was founded. It began with serving 450 students and today reaches nearly 15,000 students annually. The College district serves parts of seven counties with multiple campuses, or Community Education Centers, located in Edwardsville, Alton, East Alton, Carlinville and Jerseyville. Including the main campus in Godfrey, the College owns 19 buildings that total nearly 1 million gross square feet with over 300 acres including 78 acres of landscaped grounds.
As part of its sustainable culture, the College developed a Climate Action Plan in 2010 that outlines efforts for reaching carbon neutrality by FY 2058. Some of the efforts that have become the campus standard include: refillable water bottle stations, EV charge stations, monitoring water and electricity usage via building meters and dashboards, implementing an energy management system, installing occupancy sensors and converting to LED light fixtures across all campuses. The College has been recognized for its sustainable efforts through various awards, including the U.S. Water Prize in 2009, and the Governor’s Sustainability Award in 2011, 2013, 2016 and 2018. These standards reach beyond the campus as sustainable practices are integrated into the curriculum taught in the classroom and at community events, such as annual hazardous household waste and electronic waste recycling drives held on the college’s grounds. In addition to the number of students enrolled to attend class on one of the campuses, over 200,000 visitors come to the Lewis and Clark campuses annually for events such as banquets, receptions, seminars, conferences and other community and private gatherings.
Lewis and Clark Community College recently experienced 17 years of consecutive enrollment growth, which was one of the longest sustained growth patterns among community colleges in the state. Over the last five years, the state trend has shown a decline in enrollment numbers, according to ICCB. Lewis and Clark Community College has experienced an overall 19.6 percent decline in FTE over the past five years. With the current trend of declining enrollment that is happening both locally and statewide, it is imperative to plan for stewardship of assets by continuously assessing facilities requirements as academic programs adapt to the needs of the students who attend Lewis and Clark Community College. Growth continues in different manners that does not require attaining further building square footage, but adjustment of the current facilities to meet those needs. Over time, the current assets will require repairs, renovations, and upgrades to maintain health and life safety measures and code compliance. The planning to maintain this standard will extend the life of the buildings to ensure educational offerings meet the workforce needs of the community.
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Current Progress George C. Terry River Bend Arena Renovation
This building was constructed in 1993 and primarily houses the Athletic department. It also has a gym that hosts men’s and women’s basketball seasons as well as women’s volleyball. In the off seasons, practices for soccer and baseball are held in the gym. The renovation addresses updates to comply with most recent building codes, including ADA compliance. Water infiltration from both ground up affecting the gym floor and in the walls through the building will be corrected and a sprinkler system added for fire code compliance and for asset protection. New flooring and paint will be included throughout the building. The gym itself will have a new wood floor installed, and the gym will be updated with paint as well. Offices throughout the building will be reorganized to allow more working space for staff and meeting space with student athletes. The project is being funded by Protection, Health, Life and Safety (PHS) and Capital Project (CP) funding. The Board approved an overall budget of $2,876,000 in January 2019. The project began April 1, 2019 and is expected to reach substantial completion by November 29, 2019.
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One-Year View Hatheway Cultural Center Locker room repairs
The Hatheway Cultural Center has an Olympic-sized pool with locker rooms as supportive space to be used for showering, dressing and restrooms. The current wall material installed during a 2010 renovation in both the men’s and women’s locker rooms did not uphold to the warm and humid situation that is normal for enclosed pool areas. The walls are crumbling and look unsightly and need to be replaced with a tile that can withstand the environment. Several staff and community members have voiced their concern about the current condition of the locker rooms. Replacement of some of the tile began in 2018 as the first phase. The remaining walls need to be addressed in a second phase. The estimated cost of $30,000 requires a bidding process that will begin in the fall of FY20.
Montessori north parking lot
In addition to Lewis and Clark student usage, this parking lot is utilized by a motorcycle safety program on a regular basis every year during the spring and fall semesters. The asphalt lot is roughly 8,500 square feet and has deteriorated over the years to the point of a safety concern. Southern Illinois University Carbondale, which runs the motorcycle program, has committed $100,000 in funding through an MOU agreement to go toward the replacement of the lot. Once an agreement is in place, bid specifications will be developed to begin a bid process with the intention of completing the project prior to cold weather in the fall of FY20. The estimated cost for this project is $260,000.
Main Complex Foundation repair
The Main Complex is comprised of five buildings (Baldwin, Caldwell, Fobes, Reid and Wade) that date back as far as 1890. Various sections of these buildings were built partially below grade, and over time, water infiltration has developed that has led to wall and flooring deterioration, and in some cases, mold growth. The areas with mold growth were abated in 2018 using PHS savings funds and the foundation was repaired and waterproofed with no further water infiltration. The remaining areas left will not require abatement, but do need wall and flooring repair/replacement after foundation repair/ waterproofing that will be addressed with Capital Development Board (CDB) funding of $311,420 released with a L&C match of $103,807 PHS savings for this purpose. The project is currently in design review with CDB, and it is anticipated the project will go to bid in early fall of FY20.
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Haskell Hall Fan Coil Unit replacement and roof repairs
Haskell Hall houses staff and faculty offices, an assessment center, and classrooms for the criminal justice and Emergency Medical Technician/ Paramedicine programs. The HVAC system for the building is nearing its end of life. The current FCU’s are over twenty years old and are no longer functioning efficiently. The replacement parts for the units are obsolete. The Illinois CDB has released funding of $150,000 and the college has secured a match of $50,000 to allow replacement of the FCU’s. Currently, CDB has advertised for engineering services to design bid specs for the project.
Hatheway Cultural Center hydrotherm boiler and pool overlook room HVAC system The boiler in Hatheway is inoperable due to a crack that developed during normal function. PHS savings will fund the replacement of the boiler. The estimated budget is $83,000 with the work being completed by qualified employees of the maintenance department. The HVAC system in the overlook room of the same building is near the end of its life and is functioning at 80 percent capacity. This will also be funded with PHS savings with an estimated budget of $12,000
Trimpe Hall condenser coil replacement
Trimpe 141, at nearly 4,700 square feet, is one of several event rooms on the Godfrey Campus. It may be reserved for parties up to 250 people for receptions, conferences, meetings or dinners throughout the year. The room is on a different HVAC system than the rest of the building and was in good working order a few years ago when the building underwent a renovation. Now the condenser coil is leaking and requires replacement. The estimated budget is $8,000 and will be funded with PHS savings with the work being completed in house.
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Five-Year View Deferred Maintenance Roof Replacement: • • • • • • •
Benjamin Godfrey Mansion – shingle roof is over 20 years old. Needs replacement in FY20 Paul B. Hanks Dental Clinic – EDPM roof is approximately 15 years old. Replacement anticipated in 5 years Math Building/Commons – EDPM roof is approximately 15 years old. Replacement anticipated in 5 years Ringhausen Music Building – EDPM roof is approximately 15 years old. Replacement anticipated in 5 years N.O. Nelson Campus Buildings – EDPM roof is approximately 17 years old. Replacement anticipated in 5 years Olin Science Building – EDPM roof is nearly 20 years old. Repairs were completed in 2018 to extend life another 5 years Haskell Hall – Slate roof is 15 years old and in need of repairs.
Fire Alarms: • •
The systems at Gilman, Chapel, Evergreens, and Montessori South Buildings are functioning, but are obsolete due to the manufacturer is no longer making parts for future repairs. No funding available for upgrades.
The systems at Ringhausen, Haskell Hall, Trimpe, Math and Commons Buildings and the Olin Science Building are functioning and will be considered obsolete in 2020 when the manufacturer will no longer make parts for future repairs. No funding is available for upgrades.
Fire Suppression underground water lines on the Godfrey campus are over fifty years old and suspected to be leaking based upon simulation studies of the campus fire hydrants conducted in 2018 by civil engineers from Sheppard, Morgan, and Schwaab.
Haskell Hall HVAC system outdated – chiller over 20 years old, but is still working
Sidewalks that have developed tripping hazards – continuous monitoring and replacement each summer as funding is available
Erickson – East side – water collection – need civil engineering to design for water to drain/be redirected away from building/sidewalks. Capital bill projects – Funding has not yet been released
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Main Complex – Baldwin, Caldwell, Fobes, Reid, and Wade
Lewis and Clark Community College’s Main Complex is one of the most historic buildings on an Illinois community college campus and is badly in need of renovation and repairs. This complex contains 116,000 square feet of space for numerous student services, classrooms, and office spaces. Some of the most notable spaces in the main complex include scores of classrooms, the Library, Bookstore, the Family Health Clinic, and the Enrollment and Financial Aid Center. Overtime the complex has become outdated due to advancing technologies, accessibility concerns, building code issues, and everyday wear and tear throughout the historic structure. The complex was recently evaluated in 2018 by structural engineers and was found to be in good condition structurally. In addition, the college has completed regular tuck-pointing on the exterior to protect the building’s envelope and preserve the interior from any water infiltration issues. A complete renovation of the building is needed and will address improving accessibility, updating elevators, bringing the fire and sprinkler systems up to today’s standards, replacing the HVAC system for proper temperature regulation and energy efficiencies, providing the building with more advanced security features, and upgrading the power service throughout the complex to meet code and accommodate new technologies.
Fobes, Wade, and Caldwell halls are widely used for classrooms, computer labs, and offices for faculty and student support staff. It also provides areas for student services such as tutoring, the Bookstore, the Family Health Clinic, the campus radio station, the student newspaper, Veterans Services, Perkins, the Office of Diversity and Inclusion, Career Services and numerous other support services. Overall upgrades are needed throughout these buildings, including painting and flooring replacement. Reid Hall houses one of two cafeterias on the college’s campus as well as the Library. A renovation to the student cafeteria area is badly needed to modernize the facility and provide a lounge/study space for commuting students. The Library also currently houses a hub for tutoring services and is in need of renovation and repairs to accommodate the growing student traffic patterns in that location due to the college’s retention efforts. In addition to classrooms and offices, Baldwin Hall houses numerous student services including Enrollment, Financial Aid, and Bursar offices. The Enrollment Center provides services that are often the first experience a student or parent has at Lewis and Clark. Enhancement through renovation of the advisors’ offices, frontline counter intake, and resource service areas will produce a more functional and inviting environment. Funding for this renovation was included in the FY20 capital bill for $37,500,000.
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Trimpe Greenhouse
The existing greenhouse is a steel and glass structure built in 1978 on the main campus of Lewis and Clark Community College. The greenhouse was built for the purposes of supplementing academic instruction for classes that educate students on plant biology, as well as a working greenhouse utilized by landscaping staff to store or grow plants over winter months.
While the greenhouse is still used for these purposes, it has deteriorated to where the current structure and equipment does not maintain an optimal environment for plant life through precise lighting, temperature and ventilation, especially in extreme weather. In order to continue academic instruction and use by the landscaping staff, the existing greenhouse is in need of a renovation with upgrades and modernization. In the FY20 capital bill, $875,000 was included for the Trimpe Greenhouse renovation.
Daycare/Montessori
Built in 1960, the Montessori School Building is of concrete block construction. The original building was utilized as a stable for housing horses for Monticello College. Since then, the building as received various repairs and aesthetic improvements, such as paint and flooring. The space is presently being utilized as an Early Childhood Development Center. The building does not have a sprinkler system and could utilize quite an extensive renovation. In the FY20 capital bill, $1,650,000 was included for construction of a Daycare and Montessori building on the north side of campus that will be compliant with the latest building and ADA codes as it applies to early childhood and elementary school aged students.
Engineering Annex (Maintenance & Security)
The current Security Building is a wood framed house built in 1948. This building utilization was changed from a residence to the campus security/information office. The building had a minor renovation in 1988. It does not have a sprinkler system. Access to the facility and the restroom do not meet ADA codes. The building is a shared space for all security staff, including a full time dispatcher, director of security, and security officers. The dispatchers work from the facility 24-hours a day, 7 days a week to log officer activity and monitor the campus phone, surveillance cameras, and alarm system. Maintenance is currently housed in a temporary building with limited room for proper storage of supplies, tools, and equipment. The auto shop has limited space for vehicle repairs with only one bay to work from. The Post Office needs secure storage for packages received until delivered on campus. Space that is temperature and humidity controlled is needed to store pallets of print paper for campus-wide use. Currently there are not enough restrooms for the number of employees and the restrooms do not meet ADA codes. Additional space is needed for training classes and work areas for specific skills, such as welding and painting where ventilation is required. A new, combined Maintenance and Security building is proposed to include a work area for each employee, proper storage space, including lockers, and restrooms. The Post Office would have an area to secure packages. There will be adequate room for parking both maintenance and security vehicles. It will be built to meet the ADA accessibility codes and incorporate all the latest architecture requirements and sprinkler systems. The FY 20 capital bill includes $1,700,000 for a maintenance/security building and with a L&C match of $566,667, the project has a total budget of $2,266,667.
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Beyond The Five Year View Ramp FY 2021 Roadway, Parking Lot and Sidewalk Improvements
Lewis and Clark Community College is a leader in community college green efforts and promotes teachings in living green on campus and in the community. Lewis and Clark has taken strides in reducing its environmental impact to inspire others to follow similar practices.
In 2010, Lewis and Clark began implementing such a practice by installing an eco-road using pervious pavers to help manage storm water runoff on the main campus. Since then, the pavers have proven not only to be effective at reducing storm water runoff, but they have been much more durable than other surfacing materials utilized throughout the college’s properties. This project would expand the eco road to the Bosque area and west of Hatheway. It also includes pervious pavers to lots such as the Wade faculty/ staff parking lot, Ringhausen and Gilman parking areas and the Math and Science building parking lots. Construction of the final phases of bioswales in the Hatheway parking lot will promote further sustainable practices by controlling storm water runoff.
The campus continues to see steady traffic during the spring and fall semesters and through events hosted throughout the year of nearly 200,000 visitors. In addition, delivery trucks are routinely on campus adding wear and tear on the roads over time. This has led to deterioration of the asphalt roadway. Extensive patching of roadways is no longer adequate and requires replacement. Civil Engineers have identified the most severely damaged roadways and parking lots that need immediate attention and this project addresses those concerns.
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Other areas away from the main campus are also in need of paving, such as the parking lot for the ball fields off Stamper Lane and the parking lot across Godfrey Road and east of the campus. Both lots are gravel and would benefit from asphalt paving that would extend the life of the lot and allow for better cleaning of snow and ice in the winter to maintain higher safety standards. The Truck Driver Training program at the Bethalto Center needs additional paved space to conduct field training. Adding an additional 4,050 square yards of a paved lot will provide the space to expand the program training course.
Existing sidewalks along the roadways and parking lots will be assessed for trip hazards and replaced as needed. Additional sidewalks will be installed where foot traffic has increased to uphold a safe campus including a pedestrian bridge on the west side of campus to connect the main campus with the baseball fields. The budget request in total is $5,302,200 ($3,976,700 state and $1,325,500 L&C match).
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Automotive and Diesel Technology Center
In January 2019, the Lewis and Clark Board of Trustees approved application to ICCB to extend the Automotive Technology program for a certificate in Diesel Technology to meet the increasing demand for technically trained professionals in the industry. With this expansion, Lewis and Clark’s Automotive Technology’s current location does not have the appropriate space for all equipment and vehicles needed for instruction. A new location would be able to accommodate specialized program equipment, vehicles, classrooms, storage, service equipment, and lab/garage space. A newly proposed 45,000 square foot Automotive and Diesel Technology Center would allow both the automotive and diesel programs to be combined into a single location to facilitate an efficient learning environment, yet each program will have its own designated classroom/lab space. A garage will be built and utilized as a teaching lab and adequately sized for the large vehicles required by the program. The garage will be designed to facilitate the flow of vehicles to maintain safety and ease of instruction. Offices and traditional classrooms will be included with a small conference room and a lobby with vending for students. Ample secured storage space will be provided to store uniquely large instructional supplies. The latest technology will be added to the facility, including security and safety features, and the building, like other new construction projects, will demonstrate sustainable building practices. Also included in this project is $250,000 for the purchase of new classroom and office furniture and specialized equipment. The budget request in total is $15,764,800 ($11,823,600 state and $3,941,200 L&C match).
Student Support Center
Accommodations for student services offered on campus have met maximum capacity with no further room for expansion. Student services, such as enrollment, financial aid, Bursar’s office, tutoring, and advising are primarily located in the Main Complex on campus. Various other services, such as tutoring, are offered in multiple locations in different buildings.
Spaces in the building will include a testing lab, tutoring lab, offices, front line areas for enrollment and financial transactions. Meeting rooms and study areas with vending will be added. There will also be restrooms, storage, and a custodial and mechanical room.
The project includes $250,000 to purchase new furniture for offices and service areas. The budget request in total is $5,833,200 ($4,374,900 state and $1,458,300 L&C match).
Rural Workforce Innovation Center
Lewis and Clark’s Rural Workforce Innovation Center is designed to bridge the employment gap of rural America through development of workforce skills. The program will focus on the needs of the corporate agriculture sector of the economy and support entrepreneurial ventures in Lewis and Clark’s rural district. Employment opportunities continue to grow for those with expertise in the agriculture industry to address priorities for food security and contribution to the development of sustainable food systems. With the Center being located rurally where the agriculture industry is known to the residents, the program will encourage formal development of skills preferred by employers. This will provide an opportunity for high school students to earn dual credits and along with instruction through the Center will allow completion at a lower cost.
The Center will be nearly 16,000 square feet in total and will be comprised of several classrooms, a computer lab, offices and other supporting areas for the building that will be located in the rural area of Lewis and Clark’s district. A larger lab will be an estimated 8,500 square feet and will be designed for instructional equipment with the flexibility to easily accommodate changes in equipment, as appropriate. The budget request in total is $5,159,200 ($3,869,400 state and $1,289,800 L&C match).
The proposed Student Success Center would keep various student services near current classrooms, the bookstore, cafeteria and library where a large population of student activities and schedules occur.
The Center would add approximately 15,000 square feet of space to combine all of the services in a central location to facilitate the processes, whether enrolling in classes, making a tuition payment, or receiving tutoring assistance as a current student. The new building would allow enough space to interact within an appropriate environment as needed for the assessment/testing center, security for handling financial transactions, and confidentiality for discussing student accounts.
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Revision Process
Lewis and Clark Community College’s Facilities Master Plan is a living document that requires updating as academic needs grow and are developed, as projects are completed, and as the community evolves and expands. This process is not static as data through research is compiled, as partners convey their ideas, the future is molded. The Plan will be formally presented to the Lewis and Clark Board of Trustees for their review, input and approval on a regular basis of no longer than five-year span, or more frequently for significant adjustments.
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