FRAMEWORK AGREEMENT GUIDE For aluminium window and door products
Trusted procurement for better buildings and homes
LHC.GOV.UK
WHY WORK WITH LHC? These are the key reasons to work with LHC whether you’re a public sector organisation looking for procurement solutions or a supplier with products or services to provide. Knowledge and experience of procurement Our organisation began half a century ago and over five decades we’ve developed and shaped our service to meet the evolving needs of our clients. Recognised technical expertise Our technical expertise is built on continuous research by our team of technical specialists who consult with clients on the outcomes they need and suppliers on the range of available solutions. Commitment to better buildings and homes Our ultimate goal is helping our clients deliver better environments for the communities they serve, a goal we support through our frameworks, that address every aspect of quality, and our selection of the most appropriate suppliers. Fast and efficient procurement Once LHC Appointed Companies are established for a framework, the process of calling off projects and commissioning work is very efficient. Terms and rates have been agreed and even when a mini competition is required, the majority of contractual arrangements have already been finalised. Project work can start quickly. Financial gains Working with LHC frameworks gives suppliers access to construction, refurbishment and maintenance projects of over £200m each financial year. Clients who spend more than £200,000 on two or more frameworks in a year will benefit from a share in the LHC operating surplus we return to Members. Please read this guide in conjunction with the LHC guide to understanding and using pre-tendered frameworks, available on our website.
WWW.LHC.GOV.UK/MEMBERSHIP
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About this framework agreement The LHC Framework Agreement for aluminium window and door products is available to all local authorities, housing associations and other public sector bodies in England and Wales. Fully OJEU compliant, it is suitable for low, medium and high rise housing schemes, schools and all other types of public sector buildings and offers: -- Good quality, best value aluminium windows and doors with a range of options providing customer choice -- Windows and doors compliant to BS 4873, BS EN 14351-1, PAS 23-1 and PAS 24 ensuring quality standards are adhered to -- Enhanced security options conforming to BS 7950, PAS 24 and Secured by Design -- Other aluminium window and door products including composite products such as aluminium / timber and aluminium / PVC-U profiles
This framework agreement has been established in strict compliance with UK Public Sector procurement rules for use by public sector bodies in the UK as detailed in the LHC buyer profile (www.lhc.gov.uk/buyerprofile) and as specified in the Contract Notice: -- 2011/S 13-020046 These was published in OJEU in January 2011 with 5 successful tenderers appointed in July 2011.
LHC.GOV.UK
LHC Framework Agreements provide compliance, quality and best value to clients, with a streamlined process for engaging with supplier companies
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About a tender Interested companies were invited to complete a Pre-Qualification Questionnaire (PQQ), which sought detailed information on several criteria, prepared and formatted in accordance with PAS 91:2010 ‘Construction pre-qualification questionnaires’, before inviting selected companies to complete an ITT and Offer Document. PAS 91:2010 was published by the British Standards Institution and sponsored by the Department for Business, Innovation and Skills (BIS) to provide a consistent set of pre-qualification questions to be used throughout construction procurement.
Stage 1: Selection criteria
Stage 2: Invitation to tender
-- Financial standing
The companies that scored sufficient marks in the PQQ were invited to complete an offer document (invitation to tender).
-- Compliance with EU/UK legislation -- Applicant’s organisation -- Quality management and procedures -- Environmental management
The offer document provided detailed service and product specifications and sought a response from companies on their conformity to these requirements.
-- Sustainability and social inclusion policies -- Health and safety management -- Experience of working in the public sector -- Administrative and technical support provided to the client -- Case studies illustrating public sector project delivery
LHC.GOV.UK
From pre-qualification to call-off contract The diagram below shows the process a supplier completes to become an LHC Appointed Company and to be awarded a contract (or “call-off”). It also highlights the support LHC provides once a project is live. Suppliers complete a pre-qualification questionnaire accessing: -- Company standing
Pre-qualification questionnaire
-- Financial standing employment practises environmental awareness capacity and geographical range -- Installation capability -- Technical capability -- Quality systems management capability -- Experience of supply to the public sector -- Sustainability and social value Selected suppliers submit offer documents covering: -- Specification for products and services -- Testing and certification -- Service capability
Pre-qualification Offer documents questionnaire and evaluation
-- Pricing Scores are then awarded to each supplier in respect of each evaluation criteria. A detailed evaluation report is prepared which shows for each tenderer a: -- Weighted score under each heading -- Value for money index -- Company or companies recommend for appointment
Appointing companies
Our aim is giving LHC clients and Members a choice of Appointed Companies to work with. Numbers vary per framework in line with anticipated demand and subject to the number of qualifying suppliers. -- All suppliers are notified of the results and the unsuccessful tenderers can choose to have a debriefing to help improve future offers -- Contract Award Notices are published in the Official Journal of the European Union (QJEU) and on the LHC website
Awarding contracts “Call-offs”
When buyers are ready to choose a supplier for an individual project they should start the process by talking to LHC. LHC will coordinate either a direct award, if there is a single supplier on a framework, or a mini-competition if there are several. -- A mini-competition involves all capable Appointed Companies -- A direct award is made to a single company, with justifiable reasoning, without reopening competition
LHC provides support and technical assistance throughout the life of a project, as required:
Works commence or complete
-- To ensure high quality standards are maintained -- Service levels are fulfilled -- Delivery periods are met LHC also welcomes discussion and feedback on completion of projects
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Award weighting criteria Award weighting criteria are established on each individual framework and can be flexed to a buyer’s individual needs. Public sector officers can obtain a copy of the full LHC evaluation report on request.
50% Pricing Prices were tendered using two methods of analysis: --
A built up matrix of 24 selected window and door types, furnished and fully installed
--
Three different contract scenarios as schemes to be fully priced and submitted as detailed quotations
25% Essential requirements -- The range of product types offered -- Conformity to the LHC specification -- Quality of delivery and expertise
25% Qualitative assessments Products were assessed on their quality of assembly, finish and operation at the point of manufacture. Administrative and management services were assessed from responses given within the Offer Document plus interviews and inspections at the companies’ premises. The services assessed included: -- Project registration, tracking and programming -- Site management including project supervision -- Compliance with survey and installation codes of practice -- Resident liaison
Technical support and design services offered to the client were scored which included: -- Assistance in the choice of fenestration design -- Advice on solution for compliance with statutory regulations -- Assistance on the choice of hardware for security, safety in use and ease of operation Financial submissions for the three specified contract scenarios were also assessed and scored for accuracy of interpretation.
-- Final inspection and signing off procedures
LHC.GOV.UK
The framework in action As well as providing compliance, quality and best value to clients, the LHC aluminium window and door products framework supports a streamlined process from the award of a contract (call-off) to completion of a project.
Confirmed competitive market prices Prices in place at call-off stage maintaining best value as established in the PQQ stage.
Quick and efficient procurement Speedy access to LHC Appointed Companies and the options of a mini-competition or direct award to enable the final selection of a supplier or supplier(s) for a project.
Instant access to project data Continuous access to information throughout the procurement process through the suppliers’ on-line portal.
High quality standards Standards of quality maintained throughout project through monitoring in accordance with ISO 9001 Quality Management System.
Service levels guarantee Guaranteed service levels from inquiry to supply providing peace of mind that services and works will be conducted effectively.
Quick project starts Enabled by pre-tendered procurement that reduces the cost and time input by public sector organisations and speeds up their access to companies.
Advice on design and regulatory compliance Guidance on interpretation and conformity to statutory regulations and planning requirements.
Delivery periods guarantee Guaranteed delivery periods that ensure services and works are delivered to meet work schedules.
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Details of products and services A substantial set of aluminium window and door products is offered alongside consultation and design services from specialist contractors.
Product range
Consultation and design services
-- Fixed lights
-- A free full survey and installation service, including programming (particularly relevant to schools projects) and resident liaison, undertaken to the guidance set out in BS 8213-4 including finishing and making good
-- Side hung and top hung projecting casements -- Tilt-before-turn -- Top hung, fully reversible -- Horizontal pivot -- Vertical sliding sash -- Horizontal sliding sash -- Single leaf residential doors – inward or outward opening -- Heavy duty commercial doors (for schools etc.)
-- Design advice and support on the interpretation and conformity to Statutory Regulation requirements including planning assistance -- Site monitoring including installation and quality control inspections by the appointed company and manufacturer with reports available for customers -- Single-point or insurance backed 10 year guarantees against materials, workmanship and insolvency
-- Patio doors French doors -- Curtain / window / screen walling All of these products have been designed to meet the requirements of the Building Regulations including Part L, which includes: -- Fire safety – egress windows and doors -- Ventilation -- Conservation of fuel and power – meeting Window Energy Rating (WER) band C and U-value requirements -- Building access -- Safety in use including child safety -- High performance glazing They are offered in standard white powder coated finish, with the following options also possibly available on request: -- Natural anodised -- Additional gloss powder coating choices including RAL colours -- Special powder coating finishes and textures including metallic effect -- Dual colour -- Woodgrain effect LHC.GOV.UK
Window and door systems offered The table below shows the different systems available for each product type.
BS10
SAPA
SAPA
SAPA
SAPA
Curtain waling/ screens
BS10
SAPA
Commercial (heavyduty door)
BS10
SAPA
French doors
Composite products
SAPA
Patio doors
SAPA
Single leaf door
SAPA
Horizontal sliding sash
Fully reversible
SAPA
Vertical sliding sash
Tilt-before-turn
Principal system
Horizontal pivot
Sliding projecting casements
Various options available
SAPA
SAPA
Bowater Projects SAPA –
–
–
SAPA –
–
–
–
BS10
Euro Windows Ltd Principal system
SAPA
SAPA
SAPA
SAPA
SAPA
✘ Secondary system
Schuerro
Composite products
SAS A/T
Schuerro
SAS A/T
–
Schuerro
SAS A/T
–
–
–
–
–
Schuerro
SAS A/T
Schuerro
–
✘ Composite products
BS10
BS10
BS10
–
–
–
SAPA
SAPA
SAPA
Schuerro
Schuerro
Schuerro
SAS A/T
–
SAS A/T
✔
✔ –
–
–
✘
–
BS10
✔
Graham Holmes Astraseal Ltd Principal system
Reynaers
Reynaers
–
SAPA
SAPA
SAPA
Reynaers
Reynaers
Reynaers
Reynaers
Reynaers
SAPA
SAPA
Reynaers
Reynaers
Reynaers
SAPA
SAPA
Hazelmere Commercial Principal system
–
SAPA
SAPA
✘ Composite products
BS1O
BS1O
BS1O
SAPA
SAPA
SAPA
–
–
–
SAPA
✔ –
–
–
–
–
SAPA
SAPA
SAPA
SAPA
Sovereign Group Ltd Principal system
SAPA
SAPA
Key: BS10: Bowater System 10 – Aluminium/PVC-U SAS A/T: Senior Architectural Systems – Aluminium/Timber
–
SAPA
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Appointed companies Bowater Projects
Hazlemere Commercial
Euro Windows Ltd
Sovereign Group Ltd
Appointed for areas
Appointed for areas:
Appointed for areas:
Appointed for areas:
A
B
C
D
E
A
F
G
H
I
J1
F
J2
J3
For contact details visit: lhc.gov.uk/bowater
B
C
D
E
A
B
C
D
F
G
H
I
E
G
H
I
J1
J2
J3
For contact details visit: lhc.gov.uk/hazlemere
For contact details visit: lhc.gov.uk/eurowindows
For contact details visit: lhc.gov.uk/sovereign
hazlemere.co.uk
euro-windows.co.uk
sov-group.co.uk
bowaterprojects.com
Graham Holmes Astraseal Ltd Appointed for areas: G
H
I
J1
J2
J3
For contact details visit: lhc.gov.uk/grahamholmes astraseal.com
Regional lots A
London
B
South East England
C
South West England
D
East of England
E
East Midlands
F
West Midlands
G
Yorkshire & Humber
H
North West England
I
North East England
J1
I H
G
J3
E F
J2
D
J1
South Wales
J2
Mid Wales
J3
North Wales
A C
B
LHC.GOV.UK
Framework agreement for aluminium window and door products Including supply and installation of: Windows Residential doors Commercial doors Curtain walling and screens
The aluminium window and door products framework agreement for England and Wales is effective from 1st August 2011 until 31st July 2015.
England and Wales enquiries: 01895 274850
LHC.GOV.UK