2016 Warrior Adventure Program Budget A. Senior/Key Personnel $9,500 Program Director: Byron Marlowe will serve as primary contact for KDVA and will guide all aspects of project, including execution of the grant with primary partners and all related paperwork through the sponsoring agency; all budgetary matters including oversight of paperwork, budget monitoring and projections, any necessary grant budget revisions, ensuring compliance with grant guidelines; training and supervision of camp coordinator and staff; oversight of planning and implementation of each camp, risk management planning and training; oversight of evaluation planning and implementation, data collection/analysis and completion of grant reports; serve as primary point of communications for media requests; and review/revisions of program activities if needed to ensure they promote resilience and life skills development for participants. Salary - $9,500 based upon 25% of a salary of $38,000 B. Other Personnel $37,000 Camp Coordinator: Kelly Ulm will perform day-to-day management of project, serving as primary point of communications for all phone calls, mail, emails, faxes and questions regarding all facets of the grant, consulting program director as needed. Responsibilities include development of camp registration packets and revisions as needed; dissemination of registration packets and work with others to post packets on web sites and list-serves, processing applications and notifying families of acceptance; emailing/mailing information to participants in preparation for camps; determine contents for and compiling participant resource bags; development and preparation of resources to be given to participants; partnering with and assisting camp staff and partners in the development, planning, and co-facilitation of camp activities; spearhead logistics (meals, schedules, lodging, parking, rules, risk management, development and approval of master bills, contracts and participant waivers); work with Program Director to plan and execute research component (evaluation tools, dissemination of pre- and post- surveys, assisting with aggregation and analysis of data); completion of all camp reports; presentation/sharing of findings/data; making appropriate revisions to curriculum based on data; assist Program Director with budgeting, purchasing, and completion of all grant-related paperwork; work with Program Director to plan, purchase, and inventory all grant/program resources and materials for camps; disseminate resources/materials in accordance with grant regulations and plans of work. Salary - $27,500 Total Warrior Adventure Salary and Wages - $37,000
Snowshoe Mountain Ski and Snow Adventure; Snowshoe, WV – $41,607; 50 participants January, 2016 Fees/Health Insurance: Camp and field trip excess accident medical insurance through Associated Group Insurance Administrators as required by most grants. Rate is $.21/day for 56 people (50 participants and 6 staff) for 4 days = $47. Subsistence: Meals/snacks for 56 people @ $125 total/person for continuity of program ($7,000; camp is too far away from food options to be able to suspend programming while participants eat meals on their own); lodging for 3 nights for 9 lofts @ $430/night each ($11,610) = $18,610.
Travel: Charter bus rental to transport participants to and from camp location ($4,000); Fuel charges for LAC staff bus ($450) = $4,450. Stipends: All staff are from Life Adventure Center. Administrative staff for 150 hours @ $20/hr ($3,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 6 staff for 40 hours each @ $20/hour to co-facilitate camp ($4,800) = $7,800. Other: Gear and equipment rental (all ski/snowboard, snow tubing/mobiling, other gear needed) @ $175/person for 56 people ($9,800); meeting room rental for 4 days @ $225/day ($900) = $10,700.
Special Ops Snowshoe Mountain Ski and Snow Adventure; Snowshoe, WV– $41,607; 50 participants January, 2016 Fees/Health Insurance: Camp and field trip excess accident medical insurance through Associated Group Insurance Administrators as required by most grants. Rate is $.21/day for 56 people (50 participants and 6 staff) for 4 days = $47. Subsistence: Meals/snacks for 56 people @ $125 total/person for continuity of program ($7,000; camp is too far away from food options to be able to suspend programming while participants eat meals on their own); lodging for 3 nights for 9 lofts @ $430/night each ($11,610) = $18,610. Travel: Charter bus rental to transport participants to and from camp location ($4,000); Fuel charges for LAC staff bus ($450) = $4,450. Stipends: All staff are from Life Adventure Center. Administrative staff for 150 hours @ $20/hr ($3,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 6 staff for 40 hours each @ $20/hour to co-facilitate camp ($4,800) = $7,800. Other: Gear and equipment rental (all ski/snowboard, snow tubing/mobiling, other gear needed) @ $175/person for 56 people ($9,800); meeting room rental for 4 days @ $225/day ($900) = $10,700. Wilderness Survival Primitive Skills Extreme; Life Adventure Center, Versailles, KY$15,702; 24 participants March, 2016 Fees/Health Insurance: Camp and field trip excess accident medical insurance through Associated Group Insurance Administrators as required by most grants. Rate is $.21/day for 30 people (24 participants and 6 staff) for 3 days = $19. Subsistence: Meals/snacks for 30 people @ $100 total/person for continuity of program (camp is too far away from food options to be able to suspend programming while participants eat meals on their own) = $3,000. Stipends: All staff are from Life Adventure Center. Administrative staff for 150 hours @ $20/hr ($3,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 6 staff for 40 hours each @ $20/hour to co-facilitate camp ($4,800) = $7,800. Other: Gear and equipment rental (all fishing, trapping, survival, safety, camping, and cooking gear needed) at $150/person for 30 participants ($4,500); mobile command center rental ($383) = $4,883. Warrior Adventure Turkey Hunt; Life Adventure Center, Versailles, KY- $13,800; 10 participants April, 2016
Subsistence: Meals/snacks for 30 people @ $100 total/person for continuity of program (10 participants, 14 volunteers, 6 staff) = $3,000. Stipends: All staff are from Life Adventure Center. Administrative staff for 150 hours @ $20/hr ($3,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 6 staff for 40 hours each @ $20/hour to co-facilitate camp ($4,800) = $7,800. Other: Gear and equipment rental (all hunting, fishing, safety, camping, and cooking gear needed) at $300/person for 10 participants ($3,000); = $3,000. Big South Fork Whitewater Canoeing and Backpacking Expedition- $19,850; 20 participants April, 2016 Fees/Health Insurance: Camp and field trip excess accident medical insurance through Associated Group Insurance Administrators as required by most grants. Rate is $.21/day for 26 people (20 participants and 6 staff) for 4 days = $21. Subsistence: Meals/snacks for 26 people @ $125 total/person for continuity of program (camp is too far away from food options to be able to suspend programming while participants eat meals on their own) = $3,250. Travel: Two 15-passenger vans to transport participants to and from camp location ($1,000); mileage for 2 vans at 350 miles each at $.565/mile ($396) = $1,396. Stipends: All staff are from Life Adventure Center. Administrative staff for 175 hours @ $20/hr ($3,500) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 6 staff for 40 hours each @ $20/hour to co-facilitate camp ($4,800) = $8,300. Other: Gear and equipment rental (all canoeing, camping, safety, and cooking gear needed) at $250/person for 26 participants ($6,500); mobile command center rental ($383) = $6,883. Life Adventure Center Extreme Quest- $27,652; 30 participants June, 2016 Fees/Health Insurance: Camp and field trip excess accident medical insurance through Associated Group Insurance Administrators as required by most grants. Rate is $.21/day for 35 people (30 participants and 5 staff) for 3 days = $22. Subsistence: Meals/snacks for 35 people @ $115 total/person for continuity of program (camp is too far away from food options to suspend program while participants eat meals on own) = $4,025. Travel: Fuel for golf carts/vans and wagon for hayride = $150. Stipends: All staff are from Life Adventure Center. 2 Life Adventure staff at 16 hours each at $20/hour ($640) to plan camp; Administrative staff for 250 hours @ $20/hr ($5,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 5 staff for 40 hours each @ $20/hour to co-facilitate camp ($4,000) = $9,640. Other: Gear and equipment rental (all canoeing, camping, safety, and cooking gear needed) at $385/person for 35 people ($13,475); equipment rental (wood, lighter fluid, lanterns/flashlights, clothes lines, storage containers, first-aid kits, coolers, tools, antiseptic wipes, hand sanitizer, outdoor dining canopies) ($340) = $13,815. Special Ops Paddling Expedition - $17,656; 20 participants July, 2016 Fees/Health Insurance: Camp and field trip excess accident medical insurance through Associated Group Insurance Administrators as required by most grants. Rate is $.21/day for 25 people (20 participants and 5 staff) for 3 days = $16.
Subsistence: Meals/snacks for 25 people @ $115 total/person for continuity of program (camp is too far away from food options to suspend program while participants eat meals on own) = $2,875. Travel: Fuel for golf carts/vans and wagon for hayride = $150. Stipends: All staff are from Life Adventure Center. 2 Life Adventure staff at 16 hours each at $20/hour ($640) to plan camp; Administrative staff for 250 hours @ $20/hr ($5,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 5 staff for 40 hours each @ $20/hour to co-facilitate camp ($4,000) = $9,640. Other: Gear and equipment rental (all canoeing, camping, safety, and cooking gear needed) at $199/person for 25 people = $4,975. Life Adventure Center – Veterans Youth Resiliency Camp I- $27,980; 30 participants July, 2016 Subsistence: Meals/snacks for 35 people @ $125 total/person for continuity of program (camp is too far away from food options to suspend program while participants eat meals on own) = $4,375. Travel: Fuel for golf carts/vans and wagon for hayride = $150. Stipends: All staff are from Life Adventure Center. 2 Life Adventure staff at 16 hours each at $20/hour ($640) to plan camp; Administrative staff for 250 hours @ $20/hr ($5,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 5 staff for 40 hours each @ $20/hour to co-facilitate camp ($4,000) = $9,640. Other: Activity Fees, Gear and equipment rental (all canoeing, camping, safety, and cooking gear needed) at $385/person for 35 people ($13,475); equipment rental (wood, lighter fluid, lanterns/flashlights, clothes lines, storage containers, first-aid kits, coolers, tools, antiseptic wipes, hand sanitizer, outdoor dining canopies) ($340) = $13,815.
Life Adventure Center – Veterans Youth Resiliency Camp II- $27,980; 30 participants July, 2016 Subsistence: Meals/snacks for 35 people @ $115 total/person for continuity of program (camp is too far away from food options to suspend program while participants eat meals on own) = $4,025. Travel: Fuel for golf carts/vans and wagon for hayride = $150. Stipends: All staff are from Life Adventure Center. 2 Life Adventure staff at 16 hours each at $20/hour ($640) to plan camp; Administrative staff for 250 hours @ $20/hr ($5,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 5 staff for 40 hours each @ $20/hour to co-facilitate camp ($4,000) = $9,640. Other: Activity Fees, Gear and equipment rental (all canoeing, camping, safety, and cooking gear needed) at $385/person for 35 people ($13,475); equipment rental (wood, lighter fluid, lanterns/flashlights, clothes lines, storage containers, first-aid kits, coolers, tools, antiseptic wipes, hand sanitizer, outdoor dining canopies) ($340) = $13,815.
LAC Extreme Special Ops Quest - $29,789; 30 participants August 2016 Fees/Health Insurance: Camp and field trip excess accident medical insurance through Associated Group Insurance Administrators as required by grant. Rate is $.21/day for 35 people (30 participants and 5 staff) for 4 days = $29.
Subsistence: Meals/snacks for 35 people @ $153 total/person for continuity of program (camp is too far away from food options to suspend program while participants eat meals on own) = $5,355. Travel: Fuel for golf carts/vans and wagon for hayride = $150. Stipends: All staff are from Life Adventure Center. 2 Life Adventure staff at 16 hours each at $20/hour ($640) to plan camp; Administrative staff for 250 hours @ $20/hr ($5,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 5 staff for 48 hours each @ $20/hour to co-facilitate camp ($4,800) = $10,440. Other: Gear and equipment rental (all canoeing, camping, safety, and cooking gear needed) at $385/person for 35 people ($13,475); equipment rental (wood, lighter fluid, lanterns/flashlights, clothes lines, storage containers, first-aid kits, coolers, tools, antiseptic wipes, hand sanitizer, dining canopies) ($340) = $13,815. Warrior Adventure Dove Hunt; Life Adventure Center, Versailles, KY- $13,300; 10 participants April, 2016 Subsistence: Meals/snacks for 30 people @ $100 total/person for continuity of program (10 participants, 14 volunteers, 6 staff) = $3,000. Stipends: All staff are from Life Adventure Center. Administrative staff for 150 hours @ $20/hr ($3,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 6 staff for 40 hours each @ $20/hour to co-facilitate camp ($4,800) = $7,800. Other: Gear and equipment rental (all hunting, fishing, safety, camping, and cooking gear needed) at $250/person for 10 participants ($2,500); = $2,500.
Red River Gorge Rock Climbing and Canopy Excursion - $23,938; 24 participants September, 2016 Fees/Health Insurance: Camp and field trip excess accident medical insurance through Associated Group Insurance Administrators as required by grant. Rate is $.21/day for 30 people (24 participants and 6 staff) for 4 days = $25. Subsistence: Meals/snacks for 30 people @ $125 total/person for continuity of program (camp is too far away from food options to suspend program while participants eat meals on own) = $3,750. Travel: Two 15-passenger vans to transport participants to and from camp location ($1,000); mileage for 2 vans at 250 miles each at $.56/mile ($280) = $1,280. Stipends: All staff are from Life Adventure Center. 2 staff for 16 hours each @ $20/hour to plan camp ($640); administrative staff for 200 hours @ $20/hr ($4,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 6 staff for 48 hours each @ $20/hour to co-facilitate camp ($5,760) = $10,400. Other: Gear and equipment rental (all camping, safety, climbing, rappelling and cooking gear needed) at $170/person for 30 people ($5,100); mobile command center rental ($383); activity fees (Canopy tour) at $100/person for 30 people ($3,000) = $8,483.
Special Ops Family Excursion - $26,084; 60 participants October 2016 Fees/Health Insurance: Camp and field trip excess accident medical insurance through Associated Group Insurance Administrators as required by grant. Rate is $.21/day for 66 people (60 participants and 6 staff) for 3 days = $42.
Subsistence: Meals for 66 people at $50 total/person for continuity of program ($3,300; camp is too far away from food options to suspend program while participants eat meals on own); accommodations for 66 people at $80 total/person ($5,280) = $8,580. Travel: Two 15-passenger vans to transport participants to and from camp location ($1,000); mileage for 2 vans at 350 miles each at $.56/mile ($392) = $1,392. Stipends: 2 LAC staff at 16 hours each at $20/hour ($640) to plan camp; LAC Administrative staff for 200 hours @ $20/hr ($4,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 6 LAC staff for 40 hours each @ $20/hour to co-facilitate camp ($4,800); LAC residential staff to assist with planning and implementing camp at 40 hours each @ $12.50/hour ($3,000) = $12,440. Other: Activity fees for all program activity areas (pool, gym, horses, arts and crafts, ropes course, paintball, boating, fishing, hayrides, archery, team building, climbing wall) for 66 people at $55 total/person = $3,630.
Warrior Adventure Deer Hunt - $18,400; 20 participants November, 2016 Subsistence: Meals/snacks for 76 people @ $100 total/person for continuity of program (20 participants, 50 volunteers, 6 staff) = $7,600. Stipends: All staff are from Life Adventure Center. Administrative staff for 150 hours @ $20/hr ($3,000) to plan camp (answer questions, make purchases, marketing, application packets, registration, participant packets, and all logistical tasks to prepare for camps); 6 staff for 40 hours each @ $20/hour to co-facilitate camp ($4,800) = $7,800. Other: Gear and equipment rental (all hunting, fishing, safety, camping, and cooking gear needed) at $300/person for 10 participants ($3,000); = $3,000.
Projected 2016 Warrior Adventure Program Funding Department of Defense Grant sub-award through University of Kentucky – $118,766 – 2016 grant award +$53,151 – projected 2016 grant extension = $171,919 Projected Grant - Special Forces Charitable Trust = $73, 529 Projected private and corporate donations = $43,939 Kentucky Department of Veterans Affairs = $55,960 John Cleveland Foundation (Life Adventure Center) = $37,000
Total 2016 Warrior Adventure Budget = $382, 347