LA PORTE INDEPENDENT SCHOOL DISTRICT Accounting

George Crandall Sheila Cantu Director of Finance Accounting Coordinator

281-604-7048 281-604-7051 crandallg@lpisd.org cantus@lpisd.org

Teacher/Sponsor Cash Handling

Gwendolyn Bradley Accounting Coordinator

281-604-7055 bradleyg@lpisd.org

Jackie McGee Bookkeeper

281-604-7049 mcgeej@lpisd.org

• A Receipt or Teacher Receipt Log should be used for all cash collections

• All funds should be kept in a secure locked location while in your possession

• No cash purchases or change should be made from collected funds

• Make copies of receipts and/or Teacher Receipt Logs for your own records

• All cash/checks should be turned into the campus secretary/bookkeeper daily for deposit, along with the receipts or Teacher Receipt Logs

• The secretary/bookkeeper should count and issue you a white copy numbered receipt in your presence

• Keep copies of these white receipts with their corresponding receipts/Teacher Receipt Log copies you have made

• Reconcile deposits turned in (and payments made if applicable) to the account report generated from eFInance monthly (the campus secretary can print this out for you-be sure the printout is from the system-the secretary should never just send you an amount)

• All disbursements should have a purchase order and follow district procedures for purchasing (no disbursements should be made directly from the funds that are collected)

• Notify the secretary/bookkeeper or the Business Office of any discrepancies

Education Foundation Grants:

• Grants are awarded/funded in November/December.

• Orders are placed by campus secretary and submitted to purchasing for a purchase order.

• Orders are shipped to the warehouse; invoices are sent to accounts payable in the business office to be paid once received.

• Goods/services must be ordered, received, and paid for by May 31 of the current school year.

• Education Foundation Grant funds not spent by May 31 will be returned to the Foundation.