Noah Maislin CEO, Minutes Solutions Inc
Advice for the Board
A Minute Taker’s Guide to the Galaxy of Minute Taking Keeping Accurate Minutes is a Key Component of a Well-Functioning Condo Board The pandemic has not only refocused people’s priorities, but also made them pay more attention to the places they own and/or live. This movement has made many owners more engaged, more critical of what their condo board does and how problems are solved, and generally more interested in exactly what goes on at those condo board meetings.
At some point, most condo boards will have their meeting minutes come into question – meaning that they will get picked apart and analyzed. To save everyone time and effort, the more accurate and clear your minutes are, the faster this process will be. You may feel like this is a difficult task; however, it is important to remember that board minutes are not intended to be a verbatim account of each meeting. Board minutes are intended to contain enough information to allow owners to understand the how and the when of decisions being made,
any financial basis used for those decisions, and to help owners understand what is going on in their corporation overall. In providing this information, you will help maintain a healthy relationship among the board, management, and the condo’s owners/residents. This goes even further to reinforce that your board is proactive.
Now that you know why minutes are so important (I could go on, they are kind of my jam), let’s dive into some handy tips: What details to include Beyond the basic elements that all minutes should include – time and date, place, attendance, quorum, etc. – ensure that you CONDOVOICE SPRING 2022
CV
35
ILLUSTRATION BY JASON SCHNEIDER
This is why keeping accurate minutes is becoming a key component of a well-functioning condo board. Did I hear a *gulp*? Well, do not fret. I will help guide you through how to ensure you are keeping accurate and quality minutes, while also providing you with some great tips that you can use along the way.
