BUS 375 Unit 3 Milestone 3 Sophia BUS375 Unit 3 Milestone 3 Sophia

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The risk register should be reviewed at which of the following times?  When the dashboard signals a problem  When a team member reports an issue with a deliverable  During gate approval meetings  During every project meeting 2 Which of the following is tracked by a project manager to evaluate the overall health of a project?  Project requirements  Project tasks  Project risks  Project expectations 3 Which of the following is true regarding risk management?  All risks must have a contingency plan.  Risks should be reviewed at every team meeting.  Risk identification only occurs in the planning phase of the project.  Risks are more likely to impact the schedule than the budget.

4 Which of the following is true regarding monitoring the schedule for a project?  Frequency of schedule updating is consistent from project to project.  A project can complete on time if the critical path experiences an overrun.  Tasks not on the critical path can be managed so that there is little impact to the project's overall timeline.

 The preferred method for evaluating the schedule is to use percentage complete estimates.

5 Which of the following is a common reason for an area to be red in a dashboard?  Risk identification  Effort estimation  Budget concerns  Approved changes 6 Which of the following should be avoided when communicating bad news?  Comparing possible solutions  Notifying the project sponsor  Scheduling additional meetings for discussion  Emailing stakeholders as soon as a problem is discovered 7 Which of the following is true regarding status reports?  Status reports should be shared on a regular basis to keep stakeholders informed.  Creating status reports is the sole responsibility of the project manager.  Status reports focus more on schedule issues than budget issues.  Status reports are not warehoused with other project documents.

8 Zoe managed a project to develop a new type of potato chip for a snack company, and a drought occurred in the states that supplied potatoes for their chip production.

Which of the following is the source of change?  Organizational force  New stakeholder  External forces  Project team 9

Jeremy was a project manager for a book publisher that was converting traditional textbooks to digital versions. He assigned tasks to his team members based on how they described their experiences with publishing and technology.

Which of the following keys to success in leading projects did Jeremy use?  Facilitate a meeting in an organized manner  Approach problems as opportunities  Provide clear direction  Leverage project team members capabilities 10 Which of the following is the central focus of managing a project during Phase 3?  Monitoring progress  Evaluating deliverables  Documenting risks  Identifying stakeholders 11 If a project manager increases resources to get a project that is behind schedule back on track, which of the following will likely increase as well?  Number of requirements for a deliverable  Budget allocations for resources  Likelihood of risks  Impact of risks 12 Which of the following is true regarding the monitoring of a project budget?  Monitoring a budget involves comparing estimates to actuals.  All organizations monitor budgets with the same frequency.  Project Manager tracks effort on fixed fee contracts.  A project manager usually has authority to increase cost limits as needed.

13 Which of the following is an example of effective communication?  A project manager provides multiple visuals for every topic covered in a project meeting. 

A project manager explains a visual of a project schedule provided to stakeholders during a meeting.  A project manager describes a project task using terms that are unfamiliar to the meeting attendees.  A project manager provides the same information to all groups related to a project.

14 Which of the following is a key component to successfully implementing an approved change for a project?  Updating the stakeholder expectations  Communicating the change to the project team and stakeholders  Adjusting the work breakdown structure  Ensuring scope creep has not occurred 15 Which of the following communication methods is used to communicate an approved change request to team members?  Status report  Project team meeting  Presentation  One-to-one discussion 16 Which of the following types of rules are established during the kickoff meeting?  Rules regarding contacting stakeholders  Rules regarding team meetings  Rules regarding budget requests  Rules regarding identifying and managing risks 17 Which of the following is true regarding individual accountabilities?  They are used more for activities than tasks.  They are usually included in resource agreements.  They are shared when the team is assigned to the project.  They often include a protocol for sharing information with all project team members.

18 The project manager should use the kickoff meeting to not only share project information but also set the project __________ by establishing clear roles for her team.  schedule  budget  expectations  scope 19 Which of the following communication media is most effective for Cara to provide a plan of project actions for developing the field experiments for her project?  Documentation  Presentation  Meeting  Email 20 Which of the following is a formal document that describes the actions and accountabilities required to implement project modifications?  Contingency plan  Change plan  Risk plan  Risk register 21 Select one reason a project is likely to suffer from scope creep.  A project manager does not define the goals of the project clearly during the planning phase.  Overhead costs were not included in the project budget.  Some team members spent too much time or effort to complete tasks.  The project deliverables do not meet quality standards or expectations.

22 Which of the following is true regarding leadership?  Project managers should be flexible relative to leadership styles.  Every leadership style uses specific methods to actively engage team members.

 Every leadership style uses identical methods to actively engage team members.  A project manager should consistently use the same leadership style.

23 If Sheila created an agenda based on her project meeting's purpose, which of the following is her next step?  Schedule meeting  Determine who to invite  Document minutes  Conduct meeting 24 Which of the following is one reason individual accountabilities are defined for team members?  To create a safe environment for team members to communicate  To allocate people resources  To provide task descriptions for work to be completed  To ensure participation with people related to the project 25 Liam managed a project to convert an old home into a commercial location to rent as a suite of offices. One of the stakeholders was concerned about the energy efficiency of the old home. Liam met with the window supplier to review the types of windows he had selected to upgrade them to a more efficient line of windows.

Which project element was Liam monitoring?  Scope  Cost  Risk  Time 1 What is a RACI used for in the kick-off meeting?  Building trust among team members   Describing the preferred methods of communicating changes  

Reporting time spent on assigned activities   Setting team-level expectations  2 Nate documents both a new stakeholder's request to modify a current deliverable and the requirements related to that request.

Which of the following is the next step Nate will perform?  Make recommendations   Meet with stakeholders to present findings   Determine whether a new project is needed to satisfy the request   Evaluate the impact on triple constraints 3 Which of the following can be highly subjective when monitoring time?  Percentage complete estimates   Schedule estimates   Effort estimates   Time estimates 4 Select the document below that could be used to monitor the progress of team members meeting deadlines for the completion of project deliverables.  Status report   Project schedule   RACI  

Risk register 5 Which of the following is a key component to successfully implementing an approved change for a project?  Communicating the change to the project team and stakeholders   Updating the stakeholder expectations   Ensuring scope creep has not occurred   Adjusting the work breakdown structure 6 Which of the following is the basis of motivating team members?  To build relationships   To resolve problems   To provide encouragement   To reduce errors 7 Which of the following is true regarding meetings?  A meeting agenda is used to address the purpose of the meeting.   Project managers should be more involved in preparing for meetings than team members.   A meeting agenda is used to document people who actually attended the meeting.   It is not necessary to create an agenda for a last-minute, emergency meeting.

8 Which of the following communication methods is used to communicate an approved change request to team members? 

Project team meeting   One-to-one discussion   Status report   Presentation 9 Team accountabilities are established for which of the following reasons?  To enable positive team functioning   To enable team members to meet quality expectations   To enable team members to estimate time for their assigned tasks   To evaluate team members on specific tasks 10 Which of the following is the purpose of a project status report?  Designate the team accountabilities for a project.   Describe the progress of a project during a time period.   Detail additional resources needed for a project.   Report expectations related to a project.

11 Which of the following is true regarding risk management?  Risk identification only occurs in the planning phase of the project.   Risks are more likely to impact the schedule than the budget.  

Risks should be reviewed at every team meeting.   All risks must have a contingency plan.

12 Which of the following is an example of team accountability?  Sara collaborated with Jerry to meet the new requirement for his deliverable.   Tim approved a change request submitted by the project manager.   Jerry made sure his deliverable met quality standards.   Deborah completed the necessary website edits by the assigned deadline.

13 Which of the following must a project manager address within a status report?  A possible schedule delay   A deliverable coded red in the dashboard   A deliverable that is on track for completion   An issue noted as resolved in the last status report 14 Which of the following is true regarding the monitoring of a project budget?  A project manager usually has authority to increase cost limits as needed.   Project Manager tracks effort on fixed fee contracts.   Monitoring a budget involves comparing estimates to actuals.   All organizations monitor budgets with the same frequency.  15

Which of the following provides the initial opportunity for a project manager to demonstrate strong leadership skills to the project team?  Project kickoff meeting   Scope approval meeting   Change request meeting   Phase 3 approval meeting  16 Which of the following is NOT a purpose of meeting management?  Make decisions to improve project outcomes   Share available project information   Solve problems with project deliverables   Document lessons learned 17 Which of the following should Mandy do during a meeting of the project team and stakeholders to avoid confusing the stakeholders with the project's technical aspects?  Provide a meeting agenda for everyone to follow   Explain terms and acronyms used by the team   Take extra time to verbally describe the critical processes   Provide written reports for them to refer to 18 Pam is a project manager who is working to develop a new cereal flavor for a line of cereals.

She asks one of the team members to help another member complete a deliverable.

Which strategy is she applying?  Resource realignment

  Schedule updating   Recording time   Task focus  19 When a deliverable arrived, Craig met with the team member responsible for ordering the deliverable to confirm it was the correct model and size.

Which of the following project elements was Craig monitoring in this scenario?  Budget   Risk   Schedule   Scope  20 Which of the following is the source of change if the university curriculum committee suggests two of the proposed courses for the curriculum of a new major be completely reworked?  Stakeholder expectations   External forces   Project team   New stakeholder 21 During the process of monitoring progress, which task below is best supported by the project scope document?  Manage a team member's performance 

 Manage communication between departments   Manage project schedule delays   Manage stakeholder expectations 22 If a vendor that has been contracted for a project experiences an equipment problem, this is categorized as a _________ risk.  budget   resource   schedule   deliverable 23 Select one reason a project is likely to suffer from scope creep.  Overhead costs were not included in the project budget.   A project manager does not define the goals of the project clearly during the planning phase.   Some team members spent too much time or effort to complete tasks.   The project deliverables do not meet quality standards or expectations.  24 If Aiden managed a project to build a local amphitheater, which communication medium below would be most effective when he needs to share the architectural rendering with the project team?  One-to-one discussion   Meeting 

 Presentation   Email  25 Jeremy was a project manager for a book publisher that was converting traditional textbooks to digital versions. He assigned tasks to his team members based on how they described their experiences with publishing and technology.

Which of the following keys to success in leading projects did Jeremy use?  Facilitate a meeting in an organized manner   Approach problems as opportunities   Leverage project team members capabilities   Provide clear direction