Word 2010

Exploring Microsoft Office Word 2010

by Dr. Luma Naji Mohammed Tawfiq

Chapter 1 Introduction to Word

1

Objectives • • • •

Understand how word processors work Customize Microsoft Word Use features that improve readability Check spelling and grammar

2

Objectives (continued) • Display a document in different views • Prepare a document for distribution • Modify document properties

3

The Word Window Quick Access Toolbar

Title bar

Rulers

Scroll bar

Status bar View buttons

Zoom slider 4

Word Wrap Hard returns

Soft returns

Soft returns Hard returns

5

Keyboard Shortcuts Keys

Moves Insertion Point

Left arrow Right arrow Up arrow Down arrow Home End PgUp PgDn

One character left One character right Up one line Down one line Beginning of the line End of line Up to the previous page Down to the next page 6

Toggle Switches Show/Hide

Tab Hard return

Space between words 7

Page Breaks Show/Hide on

Hard page break marker

8

Page Numbers Placement options

Format Page Numbers

Gallery

9

Page Numbers (continued) Page Number

Click to display formats

Start numbering on page 10

Cover Page Cover Page

Gallery

More cover pages

11

Customize Word Categories

Descriptions

12

Headers and Footers Formatting options

Fields to insert

Display options

Position options

Header area

Footer area

13

Sections Page Layout tab

Breaks

Section Breaks

14

Sections (continued) Previous

Next

Link to Previous active

Section number

15

Watermarks Watermark

Watermark options Watermark

16

Spelling and Grammar Contextual spelling error

Possible spelling error

17

Document Views

Web Layout Draft

Print Layout

Full Screen Reading

Outline 18

Zoom

Magnification

Page view layout

Zoom slider Percent 19

Save a Document Save as type arrow

Word 97 – 2003

20

Compatibility Mode Compatibility Mode

21

Compatibility Checker List of incompatible items

22

Backup Options Check to enable AutoRecover

Time between AutoRecover saves Location of the AutoRecover file

23

Backup Options (continued) Advanced

Backup option

24

Document Inspector Inspectors

Check for Issues

Inspect 25

Printing Options Number of copies

Preview

Select printer

Settings

Previous

Next

Zoom 26

Document Properties Document Properties panel

Properties arrow

Close

27

Questions

28

Copyright

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.

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Exploring Microsoft Office Word 2010

Chapter 2 Document Presentation

30

Objectives • Apply font attributes through the Font dialog box • Control word wrapping • Set off paragraphs with tabs, borders, lists, and columns • Apply paragraph formats

31

Objectives (continued) • • • •

Understand styles Create and modify styles Format a graphical object Insert symbols into a document

32

Typography Typeface or font

Type Style

• Serif

• • • •

• Sans serif • Monospaced • Proportional

Regular Bold Italic

Bold italic

33

Font Attributes Style Font Size Color Special Effects

Preview

34

Font Attributes (continued) Text Effects

Effects

Text Effects 35

Character Spacing Advanced

Spacing

OpenType settings Preview

36

Change Text Case Change Case

• • • • •

Sentence case lowercase UPPERCASE Capitalize Each Word tOGGLE case 37

Text Highlighting Text Highlight Color arrow

38

Word Wrapping Date wrapping

Phone number wrapping

Nonbreaking space

Nonbreaking hyphen 39

Paragraph Formatting • • • •

Alignment Indentation Tab stops Line spacing

• Pagination • Borders • Shading

40

Set Tabs Tab selector

Show or hide ruler

Tab position

Tab Selector Icon Type of Tab L

Left tab

T

Center tab Right tab

.

T

Decimal tab

I

Bar tab 41

Leaders Characters Paragraph Dialog Box Launcher

Dot leaders

Leader characters

42

Borders and Shading Borders tab

Page Border tab

Preview

Line style

Line color Line width

Horizontal Line 43

Borders and Shading (continued) Shading tab

Preview

Fill color

Shading options

44

Bullets and Numbers Live Preview

Bullets

Numbering

Multilevel List

Define New Bullet

45

Columns Preset columns

Number of columns

Spacing between columns

Column width

46

Nonprinting Formatting Marks End of paragraph

Regular hyphen

Tab

Nonbreaking hyphen

Nonbreaking space

Regular space

47

Text Alignment

48

Paragraph Indents Measurement for indent

First line indent

Hanging indent

49

Line and Paragraph Spacing

Paragraph spacing

Line spacing

Before the paragraph After the paragraph

50

Widows and Orphans Lines and Page Breaks tab

Widow/Orphan Control Keep with next Keep lines together

51

Styles Quick Style

More

Styles Dialog Box Launcher Styles pane

52

Styles (continued)

Show Preview Options

New Style

Style Inspector

Manage Styles 53

Modify Styles Style name

Format specifications Preview Format

54

Style Pane Options

Styles to show

55

Outline View Outline view controls

Paragraph expanded

Paragraph collapsed

Outline 56

Contrast and Brightness Presets

Brightness Contrast

57

Symbols Symbol

Symbol gallery

More Symbols

58

Summary • Typography gives your document a polished, professional look.

• Alignments, indentation, and line spacing make the document readable.

• Styles provide consistency.

• Graphics enhance the document.

59

Questions

60

Copyright

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.

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Exploring Microsoft Office Word 2010

Chapter 3 Collaboration and Research

62

Objectives • • • •

Insert comments in a document Track changes in a document Acknowledge a source Create and modify footnotes and endnotes

63

Objectives (continued) • Insert a Table of Contents and Index • Add other reference tables • Create cross-references

64

Inserting Comments Initials of reviewer Markup balloon

Comment

65

Reviewing Pane Reviewing Pane arrow

Previous

Next

Reviewing Pane

66

Show Markup Show Markup

67

Tracking Changes Track Changes active

Reviewer’s name, date and time of revision

Accept

Reject

Markup balloon for deletion

Changed lines

68

Markup Views Original: Show Markup selected

Deleted text

Display for Review arrow

Inserted text

69

Customize Track Changes Track Changes arrow

70

Acknowledging a Source Insert Citation

Type of Source

Fields for bibliography

71

Share and Search for Source Master List

Current List

72

Bibliography Bibliography

73

Writing Styles Common writing styles

Style arrow

74

Footnotes and Endnotes

Separator line

Footnote number

Footnote text

75

Footnotes and Endnotes Footnotes & Endnotes Dialog Box Launcher

76

Table of Contents Fancy

Formal

Modern

Simple

77

Index Fancy

Formal

Modern

Simple

78

Exploring Microsoft Office Word 2010

Chapter 4 Document Productivity

79

Objectives • • • •

Insert a table Format a table Sort and apply formulas to table data Convert text to a table

80

Objectives (continued) • • • •

Select a main document Select or create recipients Insert merge fields Merge a main document and data source

81

Tables Column

Row

Cell

82

Insert a Table Select cells for table size

Insert Table

Size in rows and columns

83

Select a Table Table Move handle

Design

Layout

84

Insert and Delete Delete

Insert commands

Layout

85

Merge and Split Cells Merge Cells

Split Cells

Selected cells

86

Change Height and Width Wrapped data

Table Row Width Table Column Width

87

Formatting a Table Table Tools Design Styles

More

Shading

Borders

Live Preview

88

Table Position and Alignment Properties

Table alignment options

Cell alignment options

Text Direction

Cell Margins

Custom indent

Text wrapping options

89

Sorting and Applying Formulas Sorted by date

Formula calculates total 90

Calculate with Table Formulas Formula G3

G12

Formula to calculate total

Number format

91

Sort Data Sorted in ascending order by date

92

Sorting Data (continued) Sort by list

Header row selected

Table data selected

93

Convert Text to Table Table

Number of columns

94

Mail Merge

Merge fields

95

Mail Merge (continued) Fields to merge

96

Mail Merge (continued)

97

Selecting a Main Document Categories of documents

Wizard

98

Using the Wizard Directions

Next

Previous 99

Selecting Recipients Fields

Header row Record

100

Create a Data Source New record

New Entry

Delete Entry

Customize Columns 101

Editing a Data Source Edit Recipient List

Name of Data Source Edit

102

Using an Excel Worksheet Select Recipients

Excel Files

103

Using an Access Database Field names

Data in table format

104

Database Tables and Queries Query results Database table

105

Match Fields with Database Database fields

Match Fields

Fields in the recipient list 106

Sorting and Filter Records Remove check to omit recipient

Sort

Filter Additional options

107

Sorting the Data Source Sort order

Sort Records

Available fields

108

Inserting Merge Fields Available fields in data source

Merge field

109

Merging

Merged fields

Documents merged

110

Merging to E-mail Select Recipients

Finish & Merge

111

Summary • Tables organize information, making it easy to read and understand. • Mail merges save time and energy when preparing personalized documents.

112

Questions

113

Copyright

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.

114

Figure Captions Insert Caption

Chart selected

Label Numbering

115

Table of Figures Insert Table of Figures

Tab leader style

Formats

116

Table of Authorities Mark Citation

Selected text Mark the selected entry

Mark all entries to the same case in document Case denoted by braces

117

Cross-References Insertion point where page number will display

Reference type

Cross-reference

Reference element

Hyperlink

118

Summary • Collaboration features enable you to insert comments and track changes in a document.

• Tools, such as footnotes, endnotes, and bibliographies, enable you to acknowledge sources.

• Supplemental document components assist readers in finding information.

119

Questions

120

Copyright

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.

121