Exploring Microsoft Office Word 2010 by Dr. Luma Naji Mohammed Tawfiq
Chapter 1 Introduction to Word
1
Objectives • • • •
Understand how word processors work Customize Microsoft Word Use features that improve readability Check spelling and grammar
2
Objectives (continued) • Display a document in different views • Prepare a document for distribution • Modify document properties
3
The Word Window Quick Access Toolbar
Title bar
Rulers
Scroll bar
Status bar View buttons
Zoom slider 4
Word Wrap Hard returns
Soft returns
Soft returns Hard returns
5
Keyboard Shortcuts Keys
Moves Insertion Point
Left arrow Right arrow Up arrow Down arrow Home End PgUp PgDn
One character left One character right Up one line Down one line Beginning of the line End of line Up to the previous page Down to the next page 6
Toggle Switches Show/Hide
Tab Hard return
Space between words 7
Page Breaks Show/Hide on
Hard page break marker
8
Page Numbers Placement options
Format Page Numbers
Gallery
9
Page Numbers (continued) Page Number
Click to display formats
Start numbering on page 10
Cover Page Cover Page
Gallery
More cover pages
11
Customize Word Categories
Descriptions
12
Headers and Footers Formatting options
Fields to insert
Display options
Position options
Header area
Footer area
13
Sections Page Layout tab
Breaks
Section Breaks
14
Sections (continued) Previous
Next
Link to Previous active
Section number
15
Watermarks Watermark
Watermark options Watermark
16
Spelling and Grammar Contextual spelling error
Possible spelling error
17
Document Views
Web Layout Draft
Print Layout
Full Screen Reading
Outline 18
Zoom
Magnification
Page view layout
Zoom slider Percent 19
Save a Document Save as type arrow
Word 97 – 2003
20
Compatibility Mode Compatibility Mode
21
Compatibility Checker List of incompatible items
22
Backup Options Check to enable AutoRecover
Time between AutoRecover saves Location of the AutoRecover file
23
Backup Options (continued) Advanced
Backup option
24
Document Inspector Inspectors
Check for Issues
Inspect 25
Printing Options Number of copies
Preview
Select printer
Settings
Previous
Next
Zoom 26
Document Properties Document Properties panel
Properties arrow
Close
27
Questions
28
Copyright
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
29
Exploring Microsoft Office Word 2010
Chapter 2 Document Presentation
30
Objectives • Apply font attributes through the Font dialog box • Control word wrapping • Set off paragraphs with tabs, borders, lists, and columns • Apply paragraph formats
31
Objectives (continued) • • • •
Understand styles Create and modify styles Format a graphical object Insert symbols into a document
32
Typography Typeface or font
Type Style
• Serif
• • • •
• Sans serif • Monospaced • Proportional
Regular Bold Italic
Bold italic
33
Font Attributes Style Font Size Color Special Effects
Preview
34
Font Attributes (continued) Text Effects
Effects
Text Effects 35
Character Spacing Advanced
Spacing
OpenType settings Preview
36
Change Text Case Change Case
• • • • •
Sentence case lowercase UPPERCASE Capitalize Each Word tOGGLE case 37
Text Highlighting Text Highlight Color arrow
38
Word Wrapping Date wrapping
Phone number wrapping
Nonbreaking space
Nonbreaking hyphen 39
Paragraph Formatting • • • •
Alignment Indentation Tab stops Line spacing
• Pagination • Borders • Shading
40
Set Tabs Tab selector
Show or hide ruler
Tab position
Tab Selector Icon Type of Tab L
Left tab
T
Center tab Right tab
.
T
Decimal tab
I
Bar tab 41
Leaders Characters Paragraph Dialog Box Launcher
Dot leaders
Leader characters
42
Borders and Shading Borders tab
Page Border tab
Preview
Line style
Line color Line width
Horizontal Line 43
Borders and Shading (continued) Shading tab
Preview
Fill color
Shading options
44
Bullets and Numbers Live Preview
Bullets
Numbering
Multilevel List
Define New Bullet
45
Columns Preset columns
Number of columns
Spacing between columns
Column width
46
Nonprinting Formatting Marks End of paragraph
Regular hyphen
Tab
Nonbreaking hyphen
Nonbreaking space
Regular space
47
Text Alignment
48
Paragraph Indents Measurement for indent
First line indent
Hanging indent
49
Line and Paragraph Spacing
Paragraph spacing
Line spacing
Before the paragraph After the paragraph
50
Widows and Orphans Lines and Page Breaks tab
Widow/Orphan Control Keep with next Keep lines together
51
Styles Quick Style
More
Styles Dialog Box Launcher Styles pane
52
Styles (continued)
Show Preview Options
New Style
Style Inspector
Manage Styles 53
Modify Styles Style name
Format specifications Preview Format
54
Style Pane Options
Styles to show
55
Outline View Outline view controls
Paragraph expanded
Paragraph collapsed
Outline 56
Contrast and Brightness Presets
Brightness Contrast
57
Symbols Symbol
Symbol gallery
More Symbols
58
Summary • Typography gives your document a polished, professional look. • Alignments, indentation, and line spacing make the document readable. • Styles provide consistency. • Graphics enhance the document.
59
Questions
60
Copyright
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
61
Exploring Microsoft Office Word 2010
Chapter 3 Collaboration and Research
62
Objectives • • • •
Insert comments in a document Track changes in a document Acknowledge a source Create and modify footnotes and endnotes
63
Objectives (continued) • Insert a Table of Contents and Index • Add other reference tables • Create cross-references
64
Inserting Comments Initials of reviewer Markup balloon
Comment
65
Reviewing Pane Reviewing Pane arrow
Previous
Next
Reviewing Pane
66
Show Markup Show Markup
67
Tracking Changes Track Changes active
Reviewer’s name, date and time of revision
Accept
Reject
Markup balloon for deletion
Changed lines
68
Markup Views Original: Show Markup selected
Deleted text
Display for Review arrow
Inserted text
69
Customize Track Changes Track Changes arrow
70
Acknowledging a Source Insert Citation
Type of Source
Fields for bibliography
71
Share and Search for Source Master List
Current List
72
Bibliography Bibliography
73
Writing Styles Common writing styles
Style arrow
74
Footnotes and Endnotes
Separator line
Footnote number
Footnote text
75
Footnotes and Endnotes Footnotes & Endnotes Dialog Box Launcher
76
Table of Contents Fancy
Formal
Modern
Simple
77
Index Fancy
Formal
Modern
Simple
78
Exploring Microsoft Office Word 2010
Chapter 4 Document Productivity
79
Objectives • • • •
Insert a table Format a table Sort and apply formulas to table data Convert text to a table
80
Objectives (continued) • • • •
Select a main document Select or create recipients Insert merge fields Merge a main document and data source
81
Tables Column
Row
Cell
82
Insert a Table Select cells for table size
Insert Table
Size in rows and columns
83
Select a Table Table Move handle
Design
Layout
84
Insert and Delete Delete
Insert commands
Layout
85
Merge and Split Cells Merge Cells
Split Cells
Selected cells
86
Change Height and Width Wrapped data
Table Row Width Table Column Width
87
Formatting a Table Table Tools Design Styles
More
Shading
Borders
Live Preview
88
Table Position and Alignment Properties
Table alignment options
Cell alignment options
Text Direction
Cell Margins
Custom indent
Text wrapping options
89
Sorting and Applying Formulas Sorted by date
Formula calculates total 90
Calculate with Table Formulas Formula G3
G12
Formula to calculate total
Number format
91
Sort Data Sorted in ascending order by date
92
Sorting Data (continued) Sort by list
Header row selected
Table data selected
93
Convert Text to Table Table
Number of columns
94
Mail Merge
Merge fields
95
Mail Merge (continued) Fields to merge
96
Mail Merge (continued)
97
Selecting a Main Document Categories of documents
Wizard
98
Using the Wizard Directions
Next
Previous 99
Selecting Recipients Fields
Header row Record
100
Create a Data Source New record
New Entry
Delete Entry
Customize Columns 101
Editing a Data Source Edit Recipient List
Name of Data Source Edit
102
Using an Excel Worksheet Select Recipients
Excel Files
103
Using an Access Database Field names
Data in table format
104
Database Tables and Queries Query results Database table
105
Match Fields with Database Database fields
Match Fields
Fields in the recipient list 106
Sorting and Filter Records Remove check to omit recipient
Sort
Filter Additional options
107
Sorting the Data Source Sort order
Sort Records
Available fields
108
Inserting Merge Fields Available fields in data source
Merge field
109
Merging
Merged fields
Documents merged
110
Merging to E-mail Select Recipients
Finish & Merge
111
Summary • Tables organize information, making it easy to read and understand. • Mail merges save time and energy when preparing personalized documents.
112
Questions
113
Copyright
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
114
Figure Captions Insert Caption
Chart selected
Label Numbering
115
Table of Figures Insert Table of Figures
Tab leader style
Formats
116
Table of Authorities Mark Citation
Selected text Mark the selected entry
Mark all entries to the same case in document Case denoted by braces
117
Cross-References Insertion point where page number will display
Reference type
Cross-reference
Reference element
Hyperlink
118
Summary • Collaboration features enable you to insert comments and track changes in a document. • Tools, such as footnotes, endnotes, and bibliographies, enable you to acknowledge sources. • Supplemental document components assist readers in finding information.
119
Questions
120
Copyright
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
121