PROJECTS OFFICES ASSESSMENT, OPTIMIZATION AND RESTRUCTING CONSULTING
CONSULTING
ABOUT Ensure superior results from your company’s Project Office using the experience of someone who has more than 100 PMOs implemented in the world.
Take advantages of the Macrosolutions’ services. Improve and ensure the results of the project office in your company. With internationally recognized expertise, the Macrosolutions is the market leader, with over 100 projects offices implemented in several countries and now manage more than US$ 18 billion in investments. Optimize tools, planning and communication processes to ensure your company’s increased maturity on projects and consequently the best results. © Macrosolutions SA. All rights reserved.
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CONSULTING
KEY ISSUES ADDRESSED »»Projects Management Office dealing with results below expectations
»»Low teams’ performance »»Improvisations increase »»PMO’s Loss of support and recognition as a legitimate information and best project’s practices source
»»Constant PMO by-pass to project teams and stakeholders »»Loss of the executive support »»Projects poor performance in terms of time and costs »»Risk imminent perception with no control planning © Macrosolutions SA. All rights reserved.
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CONSULTING
SCOPE OF WORK ✓✓Company’s current maturity assessment and project management gaps analysis
✓✓Mathematical modeling of Return on Investment (ROI)
considering the tangible and intangible benefits of the project structure. (Based on the technical paper developed by Ricardo Vargas)
✓✓Sponsors and key stakeholders’ buy-in/involvement ✓✓Process model assessment and restructuring ✓✓Definition of the documents templates ✓✓Establishment of the executive reports based on the Management by Exception PRINCE2 ‘s principle
✓✓Gaps Assessment and analysis of the team to be allocated in the project office
✓✓Successful case structuring ✓✓Rollout and assisted operation ✓✓Coaching © Macrosolutions SA. All rights reserved.
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CONSULTING
FACT SHEET DESCRIPTION
ESTIMATED DURATION OF THE WORK 3 months.
Approximate period required for completion of the consultancy work
WORK COMPLEXITY Medium.
Level of complexity of work to be performed either by Macrosolutions or by the client. Involves internal cultural, technical and technological challenges of the project to be implemented.
CLIENT’S TEAM (MINIMUM REQUIRED) Existing PMO Team.
Minimum team the client must provide for the work. The workload of the client’s team depends on the structure of the visits and the work to be performed. It is estimated that the client’s team engages at least 80 to 100 hours / month for the project (individually).
CLIENT’S TEAM ALLOCATION X MACROSOLUTIONS TEAM ALLOCATION 25% Client’s Team. 75% Macrosolutions’ Team.
Determines the percentage of participation of the two teams on the project. For example, allocating a 25% / 75% indicates that 25% of the project work will be performed by the client’s team while 75% of the work will be conducted by Macrosolutions.
PROJECT ESTIMATED NUMBER OF VISITS 4 visits.
Estimated number of monthly visits of the team Macrosolutions at the client’s installations for diagnostic, process validation, meetings, delivery of results and other work.
MATURITY LEVEL Medium.
Minimum level of project management maturity that the organization needs to have to accomplish the work. In more complex jobs the required minimum maturity is a factor determining the success of the work of Macrosolutions.
(MINIMUM REQUIRED)
ORGANIZATIONAL LEVEL OF COVERAGE Corporate: Departmental: Project:
Highlights the work’s comprehensiveness within the organization.
LANGUAGE(S) Portuguese, English, Spanish.
Languages in which the work of Macrosolutions are developed.
Some types of Macrosolutions’ consulting services can be specific and located in the project or department while other works will involve/impact the various sectors of the organization.
© Macrosolutions SA. All rights reserved.
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CONSULTING
SUPPORTED STANDARDS AND METHODOLOGIES Project management standards and methodologies discussed and addressed in this consulting service.
Project Management Institute (PMI)
UK Office of Government Commerce (OGC)
PMBOK Guide
PRINCE2 (Projects in Controlled Environments)
PMI Practice Standard for Estimating
MSP (Managing Successful Programmes)
*
PMI Practice Standard for Earned Value Management
—
M_O_R (Management of Risks)
—
PMI Practice Standard for Configuration Management
*
P3M3 (Portfolio, Programme, and Project Management Maturity Model)
—
PMI Practice Standard for Risk Management
P3O (Portfolio, Programme and Project Offices)
—
PMI Practice Standard for Work Breakdown Structure
MoP (Management of Portfolios)
—
PMI Practice Standard for Scheduling
MoV (Management of Value)
—
PMI Standard for Portfolio Management
—
PMI Standard for Program Management
—
Scrum Alliance Scrum Methodology
PMI Project Manager Development Competency Framework Organizational Project Management Maturity Model (OPM3®)
International Project Management Association (IPMA) ICB® IPMA Competence Baseline
* Optional © Macrosolutions SA. All rights reserved.
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CONSULTING
AREAS: APPROACH COMPREHENSIVENESS AREA
COMPREHENSIVENESS
DESCRIPTION
Integration
Includes the processes required to ensure that the various elements of the project are properly coordinated.
Scope
Includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.
Time
Includes the processes required to ensure timely completion of the project.
Cost
Optional
Includes the processes required to ensure that the project is completed within the approved budget.
Quality
Includes the processes required to ensure that the project will satisfy the needs for which it was undertaken.
Human Resource
Includes the processes required to make the most effective use of the people involved with the project.
Communications
Includes the processes required to ensure timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information.
Risk
Systematic process of identifying, analyzing, and responding to project risks. It includes maximizing the probability and consequences of positive events and minimizing the probability and consequences of adverse events to project objectives.
Procurement
Optional
Includes the processes required to acquire goods and services from outside the performing organization to attain project scope.
EHS
Optional
Involves processes related to work safety, health and environment, including specific regulations.
Strategic Planning
Involves the processes which link projects with corporate strategy through the indicators of the Balanced Scorecard's goals. Š Macrosolutions SA. All rights reserved.
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CONSULTING
13 REASONS WHY YOUR COMPANY SHOULD CHOOSE MACROSOLUTIONS Clients and Projects History
Internationally Recognized Experience
Macrosolutions structured models and processes that support now more than US$18 billion.
Macrosolutions was the first Brazilian organization to be accredited by PMI in their Registered Consultant Program, one of the most comprehensive and rigorous accreditation programs in project and portfolio management consulting.
Return on Investment Calculated Mathematically Mathematical model based on statistical processes and simulators which allows the determination of return on investment for the consultancy work. Assessment of Future Results To ensure the effectiveness of the work and also the application, by the client, of the process and structure developed. Methodology and Work Plan All the work has detailed schedules, scope clearly defined, project risks management mechanisms and other best practices. Knowledge Transfer and Documentation Each piece of information produced is cataloged and structured to be physically and digitally delivered to the client at the end of the project phases. Ricardo Vargas’ Methodology All Macrosolutions work is based on the experience and the methodology created by Ricardo Vargas, one of the most influential experts in project management in the world. Excellent Team of Consultantss The team of consultants Macrosolutions gathers a select group of professionals with exceptional skills and proven international experience.
Worldwide Operations Macrosolutions has already done work in 29 countries on all continents and in all stages of economic development. Mission Critical The experience of Ricardo Vargas and his team, makes Macrosolutions capable of acting in various projects that are considered mission critical. Ethics, Confidentiality and Professionalism Everything that we do for our clients is considered to be confidential and is thus treated with the highest level of professional rigor and security. Accessibility Our clients have 24x7 access to the team of consultants via telephone, email and video conferencing mechanisms. This ensures immediate response to requests and improves the chances of project success. Simulations and Mathematical Models One of the most important service that Macrosolutions provides is the use of mathematical models and simulations, which are developed and customized for our clients.
Š Macrosolutions SA. All rights reserved.
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CONSULTING
FURTHER INFORMATION For further information about this consulting service, please contact: Phone: +55 31 3024-3003 Fax: +55 31 3024-3005 e-mail: info@macrosolutions.com.br Š Macrosolutions SA. All rights reserved.
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