Project System Module (PS)
Projects System Module Online training Contact address: India : +91-9052666559,040-69990056 USA:+1-6786933994,+1-6786933475
Mail : info@magnifictraining.com Website : www.magnifictraining.com
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Project System Module (PS)
Project Identification WHAT IS A PROJECT ?
Projects are tasks with special characteristics. They are generally complex, unique, & involve high degree of risk. They have precise goals which are agreed as per Contract. They are limited in duration and are cost and capacity intensive. They are subject to definite set of quality requirements. They are mostly of strategic importance for Client executing them.
PROJECTS IN MCGM PERSPECTIVE
Construction Works (Buildings / Bridges / Drainage System, etc). One time Repair works. Construction of Trenches. Treatment of Ward level & Departmental Projects is different in MCGM SAP Process.
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Project System Module (PS)
Dept. Level Projects DEPARTMENTAL PROJECT Project Criteria
BOQ MEASUREMENT BOOK
RUNNING BILLS VALUE DURING PROJECT IS ACCOUNTED AS CWIP (CAPITAL WORK IN PROGRESS)
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Project System Module (PS)
Ward & Hospital Projects WARD
NORMALLY ONLY CWC CONTRACTS TRENCHING WO
HOSPITALS
CWC CONTRACTS LARGE SUPPLY INSTALLATION PROJECTS EXCEPTIONS PURE PROCUREMENT OF STOCK OR ASSET --------PURE MAINTENANCE WORK OR AMC (HIRING OF VEHICLES, REPAIR OF AC’s) SMALL REPAIR WORKS & PATTY WORKS OF HOSPITAL 4
Project System Module (PS)
Project System Process Project Structuring
Block Estimate Detail Estimate Project Budgeting
Work Order Process Executed work details Service Entry sheet
Payment Certification Payment Processing Period-End Process
Notification Process 5
Project System Module (PS)
Project Structuring IDENTIFICATION OF PROJECT CREATION OF PROJECT IDENTIFICATION OF PROJECT DEFN.
(THE NEXT AVAILABLE NO.)
PROJECT DESCRIPTION TYPE OF PROJECT
CAPITAL PROJECT MAINTENANCE PROJECT BUSINESS AREA START DATE LONG TEXT 6
Project System Module (PS)
Project Coding PROJECT NUMBERING
THE 1ST ## 3 LETTERS IDENTIFIES THE RESPECTIVE DEPT.S AND WARDS.
THE NEXT ## 2 LETTERS ARE FOR THE SPECIFIC FISCAL YEARS
THE LAST ## 3 LETTERS ARE THE SERIAL NUMBER OF THE PROJECT
BUSINESS AREA
BUSINESS AREA SHOULD BE 2001, 2002, 2003, 1000, 5000
IF BUSINESS AREA IS CUTTING ACROSS DIFFERENT ZONES ---1000
IF OUTSIDE CITY LIMIT-----------------------------------------------------------5000
FOR WARD LEVEL THERE ARE RESPECTIVE BUSINESS AREAS
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Project System Module (PS)
Project Coding Mask
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Project System Module (PS)
Project coding
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Project System Module (PS)
Project Builder
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Project System Module (PS)
Project Creation
Nomenclature
Project Description
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Project System Module (PS)
Proposed Project Definition Next Available No. in Series
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Project System Module (PS)
Project Profile
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Project System Module (PS)
Basic Data for Project
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Project System Module (PS)
Project Creation…. Project Structuring : WBS Elements The project is structured with multiple wbs elements at 2nd Level if : If the value of the project is more than Rs. 100 Cr, If sections of the projects are using different rebate percentages/charges. If sections of the projects are using different budget allocations.
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Project System Module (PS)
Accessing the Project
Put no. of required project
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Project System Module (PS)
Creation Of WBS Elements
Click on WBS Element Overview
Level 1 WBS
Level 2 WBS
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Project System Module (PS)
WBSe Parameters
G/L A/C, FA & F
Cost center
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Project System Module (PS)
Project Estimation Block Estimate Detail Estimate • Carrying out Block Estimate • Carrying out Detail Estimate per WBS element with Schedule items with measurement details
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Project System Module (PS)
Project Estimation
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Project System Module (PS)
Project Estimation..
Summary
GREY AREA
Detail of activity
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Project System Module (PS)
Claim_Notification Process
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Project System Module (PS)
Notification Process
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Project System Module (PS)
Notification Process..
Details date , Time & the concerned person.
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Project System Module (PS)
Document Mgmt. System
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Project System Module (PS)
DMS- In Project / WBS
Document
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Project System Module (PS)
DMS-In Notification
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Project System Module (PS)
Notification Process : Business Workplace
Business Workplace
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Project System Module (PS)
Business Workplace for Claim
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Project System Module (PS)
Business Workplace for Claim..
Double Click to open
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Project System Module (PS)
Business Workplace : Inbox..
Save after giving comments
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Project System Module (PS)
Business Workplace : Forwarding
Login ID
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Project System Module (PS)
Notification Process**
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Project System Module (PS)
Estimation–Deviation
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Project System Module (PS)
Estimation–Deviation..
Quantity yet to get updated Approval Still Pending
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Project System Module (PS)
Business Workplace : Inbox
Details of Deviation
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Project System Module (PS)
Estimation – after Approval
Notification No. after approval
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Project System Module (PS)
Project Budgeting Project Budgeting
• Allocate Overall and Annual Budget for the Project
• Check the fund, fund center and functional area for the Project WBS elements • Release the budget • Release the WBS elements
THE BUDGET WILL BE ALLOCATED BY THE EE ------------------IN DEPT LEVEL AE-------------------IN THE WARD LEVEL THE BUDGET WILL BE RELEASED BY THE ACCOUNTS OFFICER 38
Project System Module (PS)
Budget Allocation Basis for Allocation Budget Allocation is determined based on Following : Estimated Value of the Project Contractors rebate (if applicable),
Water / Sewerage Ch/ Supervision Charges, etc., Contingencies (if applicable). Budget for the respective Project will be booked in the Liability Register which shows outstanding liability.
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Project System Module (PS)
Budget Allocation.. CJ30
Budgeted Amount to be Released
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Project System Module (PS)
Budget Allocation.. CJ30
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Project System Module (PS)
Liability Register :ZPS_LBR
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Project System Module (PS)
Liability Register..
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Project System Module (PS)
Work Order Structure WO STRUCTURES AS MANY ITEMS ARE REQUIRED AS THERE ARE WBS ELEMENTS
QUANTITY ---- UNPAID, EXT.SER.NO.------PAID UP TO 31ST MARCH IF COMPLETE PAID QTY.------- PUT 0.001 IN QUANTITY COLUMN.
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Project System Module (PS)
Work Order Structure.. T CODE----ME21N
TYPE------- PROJECT WORK ORDER(ZTPS) PUT VENDOR CODE ACCOUNTING ASSIGNMENT-------P ITEM CATEGORY -------------------D SHORT TEXT -----------------------WBS ELEMENT MATERIAL CODE -------------------PROJECT WORK PLANT STORAGE LOCATION---------------0001 PURCHASING ORGANISATION-----MCGM PURCHASE GROUP
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Project System Module (PS)
Work Order Structure..ME21n
G/L A/C 46
Project System Module (PS)
Variation In Work Order Project Work Orders
IF THERE ARE MORE THAN 1 WBS THE work order SHOULD HAVE AS MANY HEADER ITEMS AS WBS ELEMENTS , UNDER WHICH SERVICES ARE SPECIFIED. This is to ensure that payment certificates are created properly ----as rebates / additional charges etc. Would be different for different WBSe elements.
FOR RELATED ADDITIONAL WO AS ARBITATION FEES, CONSULTATION FEES-----
A SEPARATE WBS ELEMENT IS TO BE CREATED
WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH NO
ITEM CATEGORY AS (D)] FOR LS CONTRACT ------------------------- WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH NO ITEM CATEGORY AS (D)] 47
Project System Module (PS)
Consultancy PO .. ME21n
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Project System Module (PS)
PO Release .. ME29n
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Project System Module (PS)
Work Order Printout.. ZPSWORD
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Project System Module (PS)
Project Execution.. ZPSPRO PHYSICAL PROGRESS Enter date wise executed Quantities for various Activities.
You can enter executed quantities for the Activity for duration (from / to) also. You can maintain text description for the entered executed quantity. Once the executed quantities are saved it cannot be deleted 51
Project System Module (PS)
Project Execution..ZPSPRO
Executed Quantity Details of Execution
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Project System Module (PS)
Service Entry Sheet..ML81n Payment Certification
Service Selection
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Project System Module (PS)
Service Entry Sheet..ML81n
Services Selected
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Project System Module (PS)
Release- Service Entry Sheet T CODE----ML81N THE SERVICE ENTRY SHEET WILL BE REALEASED BY THE HIGHER AUTHORITY
THE SERVICE ENTRY SHEET WILL BE RELEASED ONLY AFTER THERE IS SUFFICIENT BUDGET AVAILABLE IN BUDCON FOR THE GIVEN COMBINATION.
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Project System Module (PS)
Release of Service Entry Sheet Release Flag
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Project System Module (PS)
Payment Certificate T CODE----ZPSCERT DEDUCTIONS ADDITIONS OTHER PROJECT COST PRICE ESCLATION
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Project System Module (PS)
Payment Certificate..ZPSCERT
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Project System Module (PS)
Payment Certificate..ZPSCERT Deductions WCT TDS PENALTY RECOVERY ADHOC RECOVERY DEFERRED PAYMENT DIFFERENCE IN TAXES LIQUIDATED DAMAGES
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Project System Module (PS)
Payment Certificate..ZPSCERT ADDITIONS SERVICE TAX EXCISE DUTY & TAXES TDS ON MOBILISATION ADVANCE RECOVERY WITHHELD AMOUNT TO BE RELEASSED
OTHER PROJECT COST SUPERVISION CHAGES WATER TAXES
SEW. CHARGES
ESCLATION PRICE LABOUR CHARGES 60
Project System Module (PS)
Payment Certificate..ZPSCERT
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Project System Module (PS)
Goods Receipt_MIGO
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Project System Module (PS)
Payment Processing- MIRO
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Project System Module (PS)
MIRO
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Project System Module (PS)
MIRO
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Project System Module (PS)
Reports on Work •
BOQ Details ...PZSBOQ
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Project Structure..CN41
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PO History.. ME2J
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Change History..ME2J
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Budcon .. Budcon report 66
Project System Module (PS)
Reports on Work Total WO value on GL basis.. ME2J
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Service Entry Sheet Ward Wise
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Status Service Entry Sheet.. ML84 • • •
Status of WBS till date Project Score Card Project Cockpit 67
Project System Module (PS)
Project Cockpit
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Project System Module (PS)
Project Score Card
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Project System Module (PS)
REPORTS- VENDOR PO VALUE
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Project System Module (PS)
Project Structure
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Project System Module (PS)
Reports-PO Release status
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Project System Module (PS)
PO-Released.. ME80FN
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Project System Module (PS)
Thank You
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