ECD Studio 1101 Congress Ave. Austin, TX 78732 (512) 673-8007 April 20, 2016 Mr. Michael Petty Director of Facilities Planning, Design and Construction Texas State University 151-2 East Sessom Physical Plant, Suite 104 San Marcos, Texas 78666 Dear Mr. Petty: Eleventh and Congress Designs (ECD) is pleased to submit this proposal for the Interior Design services of the Texas State University Retama Hall Renovation in response to your Request for Proposal (RFP) issued March 22, 2016. We are confident that our experienced and passionate design team will produce the desired results in a timely and organized manner. Founded in 2007, ECD is a rapidly growing Interior Design firm located in the epicenter of Central Texas. Our firm consists solely of Texas State alumni. Several members of our team have lived in Texas State University residence halls and our Design Director once served as a Resident Assistant. Our history with the campus, personal attachment to the University, and firsthand experience in Texas State residence halls will be an asset to this project. This week, we have reached 90% completion on the renovation of a student center at the University of North Texas, allowing us to seemlessly transfer our skills and resources to Texas State University. We understand the importance of designing a residence hall that will serve as a comfortable, collaborative home for students to enjoy for years to come. We are confident in our ability to complete the project by the given deadline of December 8, 2016. We look forward to the opportunity to give back to the Texas State community. Contributing to such a significant aspect of the “freshman experience” through the renovation of a residence hall is exciting for all of us at ECD. We are prepared to commence work promptly upon approval. If you have any questions concerning our experience or approach, please contact Molly Buchanan, ECD’s Project Director, for this engagement at (512) 673-8007. Thank you for the opportunity to submit this proposal. Sincerely,
Kyle Stanifer Principal
Texas State University Retama Hall Renovation RFP 1.2 Section One || Page 2
Table of Contents
Texas Texas State State University University Retama Retama Hall Hall Renovation Renovation RFP RFP 1.3 Section 1.3 Section One One |||| Page Page 3 3
Firm Overview
Eleventh and Congress (ECD) is an award-winning Interior Design firm located in the heart of Austin, Texas. Mirroring our thriving, urban setting, we seek projects that provide our firm and our clients an opportunity to be innovative, creative, and progressive. Currently an intimate team of five, each member has a unique specialization within our firm. Our design team’s past experience in the areas of Hospitality, Project Management, Graphics, and Education allows for thoughtful collaboration and makes ECD a dynamic design force. Our portfolio represents a broad range of residential work completed in Austin and the greater Central Texas area. We provide a wide scope of design services, customizing our work flow process to cater to each client. With a spirit of inclusion and a global perspective, our work pushes innovative design solutions into the future.
Services Construction Documentation Color, Material and Finishes Selection Lighting and Technology Coordination Sourcing and Presentation of Artwork
Programming Space Planning Post-Occupancy Evaluation Transition Management
Interior Design 60%
Planning/Consulting 25%
Graphic Design 15%
Branding Signage Wayfinding
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Team Structure Kyle Stanifer - Principal in Charge Stanifer’s past leadership experience has primed him to lead the team at ECD as Principal in Charge. Thriving in an intimate group, he oversees and guides each team member closely, while encouraging individual ideas and strong personal work ethics. Stanifer collaborates with each department to facilitate new ideas and resolve design problems. He ensures clear communication amongst the entire team to create a closeknit family of designers. Molly Buchanan - Project Manager Lauren Wright - Project Controls Manager Buchanan and Wright work closely together to ensure that all projects are completed on time, under budget, and within the desired scope. Buchanan and Wright coordinate between team members, thirdparty vendors, and the client to advance efficient communication and coherence to the specified guidlines and project plan. Buchanan leads logistics, assuring proficiency and accuracy throughout the design process, in addition serving as the day-to-day single point of contact for the client. Wright leads the financial aspects of budgets and fees. Audra Jones - Design Director
Jones’ creative vision and commitment to stunning spaces guides the firm’s direction into the future. As a key developer of the firm’s design philosophy and methodology, she is at the heart of who we are at ECD. Jones works directly with the Graphics and Marketing Director to maintain a striking, cohesive brand profile. Additionally, she fosters the personal and professional development of each team member as she seeks out and maximizes the talents and abilities of the team. Margo Elder - Graphics and Marketing Director Elder’s penchant for detail and technological prowess make her the ideal Graphics and Marketing Director. In addition to guiding the firm’s branding, she ensures unity, clarity, beauty, and professionalism in all deliverables produced by ECD. Her eye for detail and good design guarantees that all documents produced by our team are compliant to prior guidlines and are presentation-ready. Texas State University Retama Hall Renovation RFP 2.1 Section Two || Page 5
Texas State University Retama Hall Renovation RFP 2.2 Section Two || Page 6
Work Experience 11th and Congress Design, Austin, Texas Principal Actively involved in many of the firm’s projects as principal-incharge, acting as coach, team coordinator and key project expeditor. Responsible for the overview, supervision and execution of all major design presentations, contract documents and site administration documents.
Kyle Stanifer Principal IIDA, LEED AP, RID
About Driven by a passion for innovation. Kyle’s career has allowed him to work on a wide range of projects in many different capacities. Accomplishments • • • •
LEED AP President, IIDA Texas Oklahoma Chapter First Place, IIDA Global Excellence Awards ASID Design Innovation Award
Joel Mozersky Design, Austin, Texas Associate Designer, Project Manager Working on a small team incorporating residential, commercial and small corporate projects required involvement in all phases of the design process. Initiative and quick decision-making skills propelled him quickly from Associate Designer to Project Manager. HOK, Toronto, Onatario, Canada Design Intern
Education Texas State University 1996 - 2000 Bachelor of Science in Family and Consumer Sciences Major: Interior Design Minor: Business Administration
Professional Skills • • • • • • •
Programming Project Management Preparation of Construction Documents AutoCAD Revit RhinoBIM Adobe Products Texas State State University University Retama Retama Hall Hall Renovation Renovation RFP RFP Texas 2.3 Section Two || Page 7 2.3 Section Two || Page 7
Work Experience 11th and Congress Design, Austin, TX Project Manager Outstanding strengths in inspiring and motivating team efforts, setting and communicating goals, measuring accomplishments, accountability and delegation. Successfully coordinating and leading design teams, collaborating with contracts, organizing budgetary guidelines and experience managing the client’s expectations in conjunction with timely expectation.
Lauren Wright Project Manager IIDA, LEED, RID
About
Hirsch Bedner Associates, Atlanta, GA Chief Financial Officer Monitored and direct the implementation of strategic business plans. Maintain in-depth relations with all members of the management team. Manage the accounting, human resources, investor relations, legal, tax, and treasury departments. Report risk issues to the audit committee of the board of directors
Dedicated, enthusiastic, and passionate in work. Past experiences have taught her how to communicate effectively, make strategic design decisions and understand the tedious details.
Kelly Wearstler Studio, Los Angeles, CA Design Intern
Accomplishments
Education
•
Third Place, IIDA Global Award Winner
Texas State University 1996 - 2000 Bachelor of Science in Family and Consumer Sciences Major: Interior Design Minor: Business Administration
Professional Skills • • • • •
Financial Accounting and Budgeting Preparation of Construction Documents AutoCAD Revit SketchUp
Texas State University Retama Hall Renovation RFP 2.3 Section Two || Page 8
Work Experience 11th and Congress Design, Austin, Texas Project Manager Background as a Project Manager from my previous job proved valuable to the development of this company.
Molly Buchanan Project Manager LEED, RID
Krause + Sawyer, NYC, New York Project Manager Started out as Design Intern then worked her way up to Project Manager. Her obligations as a Project Manager included communication amongst the client, contractors, and staff as well as to analyze and direct design space planning for execution of interior design strategies. In addition to this she managed schedules, shipping, and inventory of the given project. Study broad with Areen Design Intern
About Molly’s creativity and knack for problem solving stemmed a career with the main focus of creating the most functional design for the client.
Accomplishments • •
•
2nd place in IIDA Student Design Competition: 1999 Recognized in Hotels: The Magazine of the Worldwide Hotel Industry 2003 Recognized in Interior Design Magazine 2008
Education Texas State University 1996 - 2000 Bachelor of Science in Family and Consumer Sciences Major: Interior Designer Minor: Management
Professional Skills • • • • •
Adobe Programs Microsoft Office RepZio AutoCAD Revit
Texas State University Retama Hall Renovation RFP 2.3 Section Two || Page 9
Work Experience 11th and Congress Design, Austin, Texas Design Director Rhode Island School of Design, Providence, Rhode Island Assistant Professor Ms. Jones taught a graduate-level interior architecture studio and lectured on sustainable design in interior design and architecture.
Audra Jones
Design Director IIDA, Interior Design Educators Council, LEED, RID
About Driven Interior Design professional and educator with a passion for students, knowledge, and travel.
Accomplishments •
Texas State University, San Marcos, Texas Professor A first-year residential studio, taught a fourth-year commercial studio, and assisted the senior class in passing their LEED CI exams. Audra Jones Designs, Austin, Texas Principal As the Founder and Principal, Ms. Jones’ accomplishments include the design of residential interiors ranging from “Tiny Houses” to 12,000 square foot estates. Ms. Jones served as the Marketing Manager, CFO, and Principal for the firm.
Education
LEED AP Texas State University 1996 - 2000 Bachelor of Science in Family and Consumer Sciences Major: Interior Designer
Professional Skills • • • • •
Interior Architecture Revit Design Research Teaching Sustainable Design
Texas State University Retama Hall Renovation RFP 2.3 Section Two || Page 10
Work Experience 11th and Congress Design, Austin, Texas Graphics and Marketing Director As the Graphics and Marketing Director Margo supervised artists, making sure they stay on schedule and give critiques. Oversee the production aspect of art to improve efficiency and cost effectiveness.
Margo Elder
Graphics and Marketing Director Adobe Certified Expert
Catalyst, Austin, Texas Brand Identity Developer Oversaw all visual aspects of a client, by applying graphics to all company materials. Collaborated with creative directive, account managers, and clients. Creative Suitcase LLC, Austin, Texas Layout Artist Intern
About A confident, competent, and creative graphic designer. Providing a different outlook to design by having a graphic design background. Accomplishments •
2015 Second Place Winner, Graphic Design Award by Yamaha
Education Texas State University 1996 - 2000 Bachelor of Science in Family and Consumer Sciences Major: Communication Design Minor: Marketing
Professional Skills • • • • •
Adobe Programs Quark Xpress Web design Digital design Interactive design
Texas State University Retama Hall Renovation RFP 2.3 Section Two || Page 11
Past Experience WTAMU Housing Project
Lead Designer: Audra Jones When: 2014 Budget: $4,000,000 Size: 36,000 square feet
In this design of a resident hall at West Texas A&M University, our goal was to create a post secondary educational experience for students in Texas with disabilities. A challenge that we faced during the design of this residence hall was meeting as many student needs as possible because we understand that every student lives and learns differently. This residence hall included three floors with two RA rooms per floor and four ADA rooms per floor, housing 102 students and six RA’s. To meet the varying needs of the students, we included private study areas within each unit along with public areas such as lounges, media rooms, kitchens, and quiet study rooms.
Texas State University Retama Hall Renovation RFP 3.1 Section Three || Page 12
Past Experience The Marathon
Lead Designer: Kyle Stanifer When: 2012 Budget: $30,000 Size: 1,200 square feet
The Marathon project was a remodel of a Mid-Century home in the charming Rosedale neighborhood. The scope of the job included light interior construction, space planning, and furnishing, color and material selection. The client desired to update the space without losing the distinct Austin feel of the home. When developing the design of the space we used the client’s own original Barcelona chair as inspiration. It’s classic design and timeless appeal echoed the balance of modernization and contextualization required for the project. We incorporated a mix of sleek curved lines and rectilinear industrial forms to create a harmonious balance. A bold color palette combined with wood, metal, leather and gold finishes were used to achieve a stylish yet masculine aesthetic. Giving a new life to this classic Austin home without losing it’s original charm will make it a stand-out in the neighborhood for generations.
Texas State University Retama Hall Renovation RFP 3.2 Section Three || Page 13
Past Experience Ford Residence
Lead Designer: Molly Buchanan When: 2013 Budget: $1,500,000 Size: 3,400 square feet
In the complete remodel of the Ford Residence, we designed a 3,400 square foot, fully accessible home. A challenge that we faced during the redesign of this home was how to make a large space sustainable. Our solution was to utilize reclaimed wood for the walls and flooring and to specify LED lighting fixtures and energy star appliances. Through the specification of sustainable and energy efficient materials and appliances, we were able to decrease the lifecycle costs of the space for the clients and decrease the environmental impact of our design.
Texas State University Retama Hall Renovation RFP 3.3 Section Three || Page 14
Past Experience Harper Residence
Lead Designer: Margo Elder When: 2015 Budget: $70,000 Size: 591 square feet
In the addition of a detached apartment to the Harper residence, we transformed an old schoolhouse into a farmhouse style apartment. A challenge that we faced during this addition was the modernization of a building that was built in the early 1900s. Special attention had to be paid to asbestos testing, universal design principles, and sustainability that were not original concerns during the building’s construction. The entire addition is ADA accessible, making it available for anyone to rent. The addition also features a kitchenette, sitting area, large closet, exterior entrance, and large suite bathroom.
Texas State University Retama Hall Renovation RFP 3.4 Section Three || Page 15
Philosophy Fundamentals ECD was founded on the belief that design is a powerful contributor to the success of the interiors we are creating and the clients we are serving. Our designers strive for upmost excellence in all of the spaces that we create. Through quality design, attention to detail, and a focus on sustainability, we can create environments that are innovative, productive, and beautiful for years to come. The following values are at the core of ECD’s high standards and are at the heart of our designs:
Social Responsibility ECD is dedicated to the betterment of the communities in which we serve. Since our initial involvement in Bobcat Build as students of Texas State University, ECD has developed a commitment to meeting the basic needs of our community through hands-on service.
Environmental Responsibility Designers have an immense responsibility to promote sustainability and environmentally friendly specifications in their projects. Whether a client is seeking LEED certification or not, ECD strives to incorporate green building techniques in all of our designs.
Budgetary Responsibility We understand that design is a major investment for our clients. We are committed to making financially responsible decisions and ensuring that each specification promotes a high return on the investment of our client.
Texas State University Retama Hall Renovation RFP 4.1 Section Four || Page 16
Work Flow Programming: • • • • • • •
Meeting with client, contactors, and staff Visit jobsite to gain info about physical space Review social psychological and cultural factors Inventory and analyzing existing furnishings and equipment Review applicable codes Fess and financial issues Develop scoping statement
Schematics: •
• • • • • •
Development of written design concepts through bubble diagrams, adjacency matrices, block plans, and preliminary floor plans and sketches Interpret programming information Apply environmental, human factors, and security concerns Apply accessibility and building codes to plans Develop budget Estimate forms for the architectural finishes, furniture specs, and construction estimates from contractors Finalize scoping statement or design concept statement
Design Development: • • • • • •
Finalize space plan Finalize future layout Finalize other orthographic drawings required Review any changes that may have been made after client schematics meet up Finalize project budget Finalize other orthographic drawings
Texas State University Retama Hall Renovation RFP 4.2 Section Four || Page 17
Quality Assurance
Our Quality Assurance System is organized to guarantee that our completed deliverables represent only the highest quality of work possible. We understand that even the most detail oriented professional can make mistakes, and often the same oversight can be made by multiple individuals. However, we are confident that our detailed project management paired with our internal review system ensures that those mistakes never make it past our studio doors. The system begins with the preparation of specific project plans to ensure that the process is designed to deliver a quality product. Our team is broken down into two departments, and the individuals within each department cross-check one another’s work on a weekly basis. In addition, regular reviews are conducted by the Project Manager which are critical for maintaining our commitment to design excellence. Finally, we hold all-firm review meetings prior to each client meeting to collectively examine all work completed by the team. As our firm continues to grow, new staff will be inducted to our Quality Assurance System via an in-house seminar. The Quality Assurance System provides guidance and instruction to all staff regarding the processes and procedures to be adopted while carrying out their work. All employees are able to access the system manual anytime in the office and online.
Texas State University Retama Hall Renovation RFP 4.3 Section Four || Page 18
Critical Issues
As Texas State University continues to evolve into a National Research University, it’s facilities must also grow to meet the institution’s increasing demand for inviting, productive spaces. The outdated design of the residence hall no longer accurately addresses the needs of the modern student. Our team will make Retama relevant again and influence the design of future campus residence facilities for years to come. While our design will move the university forward, our team’s connection with the school creates a deep appreciation for it’s history and the building’s context within the greater design of the campus as a whole. We will make Retama an inviting, collaborative space that feels uniquely “Texas State” and a place that will grow with the university for another 60 years and beyond. Given it’s anticipated completion to take place before the beginning of the upcoming semester, we understand the importance of finishing this job completely within the scheduled time. Our track record for meeting project deadlines is impeccable. Using a two-pronged approach to project management allows us to ensure that all of our projects are finished early and under budget. Our expertise will guarantee that all rooms will be ready to be occupied long before the first day of classes, easing one of the many stressors on new college students. More specifically the goals of this project include: • • • • •
Design to encourage students to live on campus Creating comfortable feel of community Developing efficient work areas Improving productivity and retention rates Contextualizing the space with the campus plan established by the University
Texas State University Retama Hall Renovation RFP 4.4 Section Four || Page 19
# 1 2 3 4 5
Task Name Project Development
Contact Signed Produce 5% Submittal Project Criteria Charrette Kick Off Develop Project Plan Management Approval 5% Client Meeting One -‐ Initial
Days
Start Date
Time
1 10 4 2 2 1
Monday, August 29, 2016 Tuesday, August 30, 2016 Tuesday, August 30, 2016 Monday, September 5, 2016 Wednesday, September 7, 2016 Friday, September 8, 2016
10:00 8:00 11:00 8:00
10 1 4 3 2
Monday, September 12, 2016 Monday, September 12, 2017 Tuesday, September 13, 2016 Monday, September 19, 2016 Thursday, September 22, 2016
8:00 8:00 8:00 10:00
21 1 10 7 5 2 1 3
Monday, September 26, 2016 Monday, September 26, 2016 Wednesday, September 28, 2016 Tuesday, October 4, 2016 Monday, October 10, 2016 Wednesday, October 12, 2016 Thursday, October 13,2016
10:00 8:00 8:00 8:00 11:00 8:00 10:00
21 10 7 5 3 2 1 3
Tuesday, October 18, 2016 Thursday, October 20,2016 Monday, October 24, 2016 Thursday, October 27, 2016 Tuesday, November 1, 2016 Thursday, November 3, 2016 Thursday, November 3, 2017
8:00 8:00 8:00 8:00 11:00 8:00 10:00
Week
1
Start
8/29
Finish
9/4
2
3
4
5
6
7
9/5
9/12
9/19
9/26
10/3
10/10
9/11
9/18
9/25
10/2
10/9
10/17
8
9
10
10/18
10/24
10/31
10/23
10/30
11/7
11
12
13
14
11/8
11/14
11/21
11/28
11/13
11/20
11/27
12/4
8:00 u
u
Programming 6 7 8 9
Produce10% Submittal-‐ Planning Scope Site Visit Develop Space Planning Review Code and Analyze Data Management Approval 10%
u
u
Schematic 10 11 12 13 14 15 16
Produce 35% Submittal-‐ Preliminary Floor Plan Meeting Two-‐ Interpret Programming Develop Concepts, Block Plan, Sketches Apply Accessibility and Code Estimate Budget and FFE Management Approval 35% Client meeting-‐ 35% Delivery Meeting Third-‐ Comment Resolution 35%
u
u
Design Development 17 18 19 20 21 22 23
Produce 65% Submittal-‐ Working Drawings Finalize Space Planning Finalize Furniture Layout Finalize Orthographic Drawings Finalize Project Budget Management Approval 65% Client Meeting-‐65% Delivery Meeting Four-‐ Comment Resolution 65%
u
u
Construction Documents 24 25 36 37 38 29 30 31
Produce 95% Submittal Prepare Construction Schedule Prepare Contract and Bid Documents Electrical plan, RCP, Details Finalize Construction Drawings Holiday-‐ Thanks Giving Management Approval 95% Client meeting-‐ 95% Delivery Meeting Five-‐ Comment Resolution 95% Project Close Out-‐ Final 100%
21 5 7 9 5 2 1 1 1 1
u Monday, November 7, 2016 Wednesday, November 9, 2016 Tuesday, November 15, 2016 Monday, November 21, 2016 Wednesday, November 23, 2106 Monday, December 5, 2016 Tuesday, December 6, 2016 Thursday, December 8, 2016
u
8:00 8:00 8:00 8:00 11:00 8:00 10:00 9:00 Color Code Client Meeting-‐ Design Meeting Manager Meeting In office On Site Holiday
Texas State University Retama Hall Renovation RFP 5.1 Section Five || Page 20
Roles
Programming
Schematic
Design Development
14
Construction Documents
Project Close Out
13
Meeting Five-‐ Resolution
12
Client Meeting three
11
Management Approval
Management Approval
10 Meeting Four-‐ Resolution
9
Client Meeting three
8 Meeting Three-‐ Resolution
7
Client Meeting two
6
Management Approval
5
Meeting Two
Client Meeting
Project Management
4
Management Approval
3
Management Approval
2
Meeting One-‐ Charrette
1
Contract Signed
Week #
Fee Calculation Total
Published Rate
Fee
PIC Kyle Project Manager Molly Project Controls Manager
40
22
14
20
14
12
18
12
12
22
14
14
20
22
261
205
$53,505
40
40
32
34
36
32
40
32
32
40
32
32
36
40
514
135
$69,390
Lauren Design Director
40
22
18
32
20
20
24
20
16
28
16
24
24
24
338
125
$66,750
Audra Graphics/Marketing
40
36
34
34
40
40
40
40
40
40
36
36
32
36
534
170
$90,780
Margo
40
30
36
36
40
40
34
40
40
38
40
40
38
40
542
100
$54,200
200
150
132
156
150
144
156
144
140
168
138
146
150
162
Total Hours
2187
Total Fee
$334,625
Color Code Client Meeting Design Meeting Manager Meeting
Texas State University Retama Hall Renovation RFP 5.2 Section Five || Page 21
Some sections of this proposal contain information and documents that Eleventh and Congress Designs, Inc. considers proprietary and/or conďŹ dential. The reproduction or distribution of this information would cause Eleventh and Congress Designs, Inc. to lose it’s competitive edge and is, therefore, prohibited. Eleventh and Congress Designs, Inc. is submitting this document under the impression that all included material remains under sole ownership of Eleventh and Congress Designs, Inc. and cannot be reproduced or distribute to a third-party without written consent from Eleventh and Congress Designs, Inc. ŠEleventh and Congress Designs Inc. All rights reserved.
Texas State University Retama Hall Renovation RFP 5.3 Section Five || Page 22