Paper Mountain Solutions... Scaling new heights for your business through effective outsourcing
Inside... About us...
Who are Paper Mountain Solutions? Why Paper Mountain Solutions?
Solutions to suit your business..
Administration Solution Financial Management Solution Sales Processing and Query Resolution Tailored & Bespoke Solutions
What our clients say...
Get in touch today to find out how we will help your business! Call 0844 826 0579 or email us at info@papermountainsolutions.co.uk
Paper Mountain Solutions Ltd Suite 14, Communications House, 9 St John’s Street, Colchester, Essex CO2 7NN Tel: 0844 826 0579 Email: info@papermountainsolutions.co.uk Web: www.papermountainsolutions.co.uk
About us...
Who are Paper Mountain Solutions? Paper Mountain Solutions was formed in 2004. The founding directors have a wealth of expertise in the financial arena; Paul Smalley has managed companies on behalf of Blue Chip beneficial owners in the offshore captive insurance market and has underwritten for a variety of sectors in the credit insurance market in London. Joy Smalley has been directly involved and managed a number of projects within the wealth management division of a large retail UK bank both offshore and in London.
A
s a business owner who started
Either scenario risks restricting the
Our aim is to help you succeed in
out with a great idea or product
growth of your business and costing
running a successful business, to
you money.
participate fully in the excitement and
you’ll recognise how hard it is to maintain your initial excitement and
decision-making of running that fast-
enthusiasm in the face of an ever
The ethos behind Paper Mountain
growing business while minimising the
growing mountain of administrative
Solutions is to utilise large corporate
growth pains.
activities and the pressures of serving
thinking and strategy to deliver a
an expanding client base. This can
practical and efficient approach to
The team at Paper Mountain Solutions
lead you to:
the running of an SME.
handles the day to day management
Lose sight of business growth and targets through generating sales by becoming bogged down in the admin such as chasing money, ensuring VAT returns are complete, adhering to current legislation or doing the books
of businesses across a variety of By undertaking the day to day
sectors. They have all experienced
management of your company
a dramatic development in
and providing timely quantitative
their businesses as their owners
management information, Paper
concentrate on growth. Over the last
Mountain Solutions frees you the
three years one client saw turnover
business owner to concentrate on
increase from £25,000 per month to
growing your business and focus
£145,000 per month.
Become engrossed with expansion
on making informed and strategic
and let the administration slide.
business decisions.
“If we can create an environment for small businesses in Britain that helps small and medium sized enterprises (SMEs) work smarter by allowing them to get on with the job of running their businesses, then we will continue to see SMEs grow and prosper”. Quote from Peter Wood of Bank of Scotland Business Banking Division BBC News Channel 18th August 2008.
About us...
Why Paper Mountain Solutions? Our unique proposition gives us a complete overview of your business and therefore your overall support requirements meaning we can provide you with the most efficient and cost effective solution for running your company. This leaves you free to work on your business and increase revenue streams.
O
ur dedicated teams work closely
As our teams are shared between a
Here are just some of the services that
together in the same office;
number of clients we are able to keep
we are able to offer:
they are aware of your business and its
our costs low through economies of
requirements, adopting your business
scale which means we are able to
ethos and processes accordingly and
charge less than the cost of a full or
are therefore able to respond to your
part time member of staff. And as we
business needs as they arise.
recruit a variety of staff for a variety of businesses, you are able to take
General administration and financial management support keeping your business running smoothly on a daily basis
Weekly ‘catch up’ meetings,
advantage of the range of skills we
keeping you abreast of sales queries
have in house.
and trends
Monthly management meetings providing you with quality information for strategic focus and planning
Systemised solutions on both the workflow and IT front providing maximum efficiency within your business
Access to a nominated team conversant in your business products/services ensuring you have the relevant skill set whatever stage your business is at
In today’s world of recruiting staff, each business loses valuable time and invests considerable resources in the recruitment, training, administering and managing of staff. Even the use of self employed contractors is proving more difficult given a variety of recent court cases where they have been deemed as employees of the company. Paper Mountain Solutions removes these issues completely – our nominated team will provide 100% cover without any staff management headaches.
Solutions to suit your business... The solutions, detailed over the following pages, can be provided as a standalone package or in conjunction with other solutions. Every business is different and requirements may depend on the product(s) or service(s) you provide as well as the growth stage your business has reached. We will be happy to provide a quotation for a variety of levels of support so that you can make the best decision to take your business forward.
Solutions to suit your business...
Administration Solution Our administration solution combines all the functions required to run a successful business leaving you the freedom to be away from the office for any period of time you choose. The service comprises:
Postal collection, sorting and prioritisation to our Communications House address Electronic and paper-based filing Paying-in of cheques on same working day received Email correspondence under client logo and email address Dedicated telephone line answered in company name Fixed monthly fee + competitively priced incoming/outgoing calls + postage (at cost).
Get in touch today to find out how we will help your business! Call 0844 826 0579 or email us at info@papermountainsolutions.co.uk
Picture the scene...
The time stressed entrepreneur You enjoy the process of business creation and strategic thinking but don’t want the hassle of the nuts and bolts of general day to day management - you are already thinking about your next project! You want solutions, quality delivery and the knowledge that everything is being handled behind the scenes. If a situation needs to be escalated, you want to know that it will be. We provide you with weekly ‘catch up’ meetings, (in some cases by teleconference when abroad). We keep you abreast of sales queries, trends and issues while monthly management meetings provide the quality information you need to think strategically and plan accordingly. Benefit: You are involved in the aspects of the business you enjoy while safe in the knowledge that the rest is being dealt with professionally and efficiently.
Solutions to suit your business...
Financial Management Solution Our financial management package provides the tools and information for you to make strategic and informed decisions in order to expand your business. Financial information needs to be reviewed and discussed and we provide monthly management meetings to do this. The service comprises:
Sales invoice processing
Bookkeeping including completion of quarterly VAT returns
Credit control
Supplier reconciliation and payment schedule (where required)
Monthly management accounts with analysis
Monthly management meetings
Year end account preparation and liaison with accountant
Fixed monthly fee agreed in advance based on monthly transactions on accounting programme used.
Picture the scene...
The cost focused entrepreneur Cost focused, you ensure that your business is run as efficiently as possible to maximise returns. You are acutely aware that members of staff bring with them hidden costs: office space, national insurance payments, holiday and sickness periods, training and management time. We provide you with systemised solutions on both the workflow and IT front to ensure maximum efficiency. Our teams are shared between a number of clients so we can keep our costs low and charge less than the cost of a full or part time member of staff. Benefit: You have access to a cost effective resource without compromising on quality or efficiency.
Solutions to suit your business...
Sales Processing and Query Resolution A key part of every successful business is the company’s ability to deal with sales queries efficiently and effectively. Working with you, our team will become conversant with the service or product range in order to speak knowledgeably and confidently when dealing with your calls. The service comprises:
Email correspondence under client logo and email address Dedicated telephone line answered in company name Liaison with both suppliers and customers Sales invoice processing Staff trained in your company’s products/services Fixed monthly fee + competitively priced incoming/outgoing calls.
Picture the scene...
The growth focused entrepreneur Growth focused, you need to concentrate on the marketing and sales of your business to increase revenue as swiftly as possible. You want an efficient, professional and seamless service to give customers confidence in the business. You need to be secure in the knowledge that as demand increases, sufficient resources are available to cover the increase in workflow and the associated administration which goes with it. We provide a nominated team with a range of skills to handle your company’s administration, sales processing and financial management. Our infrastructure allows us to manage workflow between teams at peak periods while putting in place longer term solutions for sustained expansion. Benefit: A flexible and adaptive model delivering the resources you require as your company expands without the cost of recruitment.
Solutions to suit your business...
Tailored and Bespoke Solutions As our customers have grown, we have undertaken a range of bespoke requirements, some of which include:
Creation of cashflow forecasts and business plans Liaison with banks to secure finance Product uploading onto client website and subsequent updates Clearance of backlogged work Data input Workflow process review We would be pleased to quote on a specific project - all ad hoc/bespoke work is charged on an hourly basis.
Get in touch today to find out how we will help your business! Call 0844 826 0579 or email us at info@papermountainsolutions.co.uk
Picture the scene...
The passive income-generating entrepreneur You have a full time job or another full time occupation (being retired!) and you need someone to administer your business (perhaps a property portfolio) while you are otherwise engaged. For you managing staff/ contractors and completing tasks in a timely manner can be difficult. You need an innovative solution which manages day to day tasks generating an income in your absence. We provide you with a mailbox service which prioritises all post as per your instructions and pay in cheques on the same day as receipt. Appointments can be diarised for specific dates and contractors /suppliers managed to ensure tasks are completed within specified timescales. Benefit: A reliable straight forward service built on your instructions which works even when you are not there.
Picture the scene...
The “I’m ready to sell my business” entrepreneur Having worked hard to build a successful business, you want to sell and reap the benefits of your hard labour. However, your biggest issue will be the role that you currently play within the business and whether the business can run without your input. We provide a range of expertise to help you identify the administration processes and procedures within your business. Coupled with implementation support we put the business in the best possible position to follow this strategy through. Benefit: A saleable asset with the processes and procedures to back that up.
What our clients say... “We have contracted out our finance support to Paper Mountain Solutions for a number of years to undertake our bookkeeping and provide monthly management accounts - these were tailored to our requirements so we can best understand the performance of our business. Their support has been proactive and invaluable; their ability to talk to us in plain English about our accounts has helped us make strategic decisions along the way.” Director, Walney UK Limited
“Although I was very reluctant to let go of the work originally, I now feel confident it is being handled professionally and in the manner I wanted to take my business to the next level” Managing Director, J 9 Limited
“Using Paper Mountain gives us a highly professional public image at a sensible cost and the back office processes which are essential to the maintenance of that image and the smooth running and development of the business. To drive a business forward, you need to be confident that the engine is working efficiently.” Managing Director, Savvy Business Limited
“In the current economic climate, accurate and up to date information is a must when running a property portfolio. Paper Mountain Solutions provides us with ratio analysis on a property by property basis so that we can review the returns on our investment. We have then taken strategic decisions on rent charged along with the choice of mortgage provider to ensure our portfolio is best positioned for expansion. Director, Lierre Property Management Limited
Solutions to suit your business.. Administration Solution Financial Management Solution Sales Processing and Query Resolution Tailored & Bespoke Solutions
Get in touch today to find out how we will help your business! Call 0844 826 0579 or email us at info@papermountainsolutions.co.uk
www.papermountainsolutions.co.uk
Paper Mountain Solutions Ltd Suite 14, Communications House, 9 St John’s Street, Colchester, Essex CO2 7NN Tel: 0844 826 0579 Email: info@papermountainsolutions.co.uk Web: www.papermountainsolutions.co.uk