Welcome
to AISD!
NEW HIRE QUICK START GUIDE
Helpful resources and information for starting a successful career with Austin ISD
CONTENTS // Welcome to Team AISD (2)
// Our Strategic Direction (3-4) // Our Board Priorities (5-6) // Human Capital Strategy (7-8) // Getting Started 9 General Questions 10 Benefits 11-12 Compensation 13-14 Leave Time 15 Dates to Remember 16 Technology Resources // Advance Your Career 17 Professional Development 18 Strategic Compensation 19-20 Leadership Programs // Phone Numbers & Acronyms (21-22)
WELCOME TO TEAM AISD!
We are extremely happy that you have joined our family of educators. As Chief Human Capital Officer, I understand the value of your contribution toward the education of the students of Austin. You have a world of opportunities ahead of you working for one of the most progressive, largest and diverse school districts in Texas. I hope you will find our district to be a rewarding place to work. This guide is designed to provide you with helpful information and resources to ensure a successful transition into your new career. Best wishes for success! Michael Houser Chief Human Capital Officer
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The district vision, mission, core values and goals are stated in the AISD Strategic Plan for 2010-2015, as adopted by the Board of Trustees.
Our employees are focused on the goals and strategies that will best prepare all students for college, career and life in a globally competitive environment.
OUR
MISSION
In partnership with parents and our community, Austin ISD exists to provide a comprehensive educational experience that is high quality, challenging and inspires all students to make a positive contribution to society.
OUR
VISION
Austin ISD will be nationally recognized as an outstanding school district, instilling a passion for life-long learning in all students.
OUR • • •
CORE VALUES
Focus on Children Excellence Integrity
• • •
Equity Respect Health and Safety
STRATEGIC PLAN
GOALS
1. All students will perform at or above grade level. 2. Achievement gaps among all student groups will be eliminated. 3. All students will graduate ready for college, career and life in a globally competitive economy. 4. All schools will meet or exceed state accountability standards, and the district will meet federal standards and exceed state standards.
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OUR BOARD PRIORITIES
College, Career, Life Readiness WHOLE CHILD, EVERY CHILD Expansion of academic (intellectual), physical (health, wellness, and safety), social, and emotional initiatives and programs to enhance the education of the whole child.
COLLEGEREADY CULTURE
Expand and enhance advanced academic programs to prepare all students for college, career and life.
Graduation rates for AISD’s class of 2011 increased to 80 percent, according to Texas Education Agency’s recently released report on graduation
RICH PORTFOLIO OF OPTIONS Exploration and establishment of new delivery models to provide an enhanced portfolio of academic options to promote graduation rates and higher achievement for students.
HUMAN CAPITAL Refinements to our human capital strategy to recruit, retain, promote, reward, evaluate and develop the highest quality educators.
SYSTEMS Systems improvement through accessible performance management, shared data, technology integration, facility master planning and aligned operations.
and completion rates.
80%
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IT STARTS WITH YOU.
HUMAN CAPITAL Whether you are an experienced administrator or student teacher, AISD offers a dynamic, diverse and supportive environment tailored to individual needs and optimal for teaching, learning and advancing careers.
We are focused on accelerating leadership development and evolving our culture to meet the needs of our diverse workforce.
To ensure that we have the right capabilities in the right places, AISD’s three pronged Human Capital Organizational Strategy brings together three divisions to serve our employees: Human Resources, Educator Quality and Technology.
Learn more about AISD human capital s e r v i c e s a t w w w. a u s t i n i s d .o r g / h c .
From professional development and leadership opportunities to making connections with the community and At the core of our district are the skills, world, we offer complete support knowledge, passion and talent of our for employees through every career people-our human capital. phase.
TECHNOLOGY Innovating Austin’s Classrooms
HUMAN RESOURCES
Recruiting & Retaining Austin’s Talent The Office of Human Resources supports the district‘s mission and reputation for excellence by providing expertise in maximizing the potential of the employees we serve. We recruit, retain and inspire excellence in our diverse and talented workforce and promote and support a positive work environment.
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The Department of Technology unleashes AISD‘s human capacity to innovate, communicate, educate and transform lives. We provide employees, students and parents online access to relevant educational resources from anywhere and at any time.
EDUCATOR QUALITY
Developing & Advancing Careers The Office of Educator Quality supports the district‘s mission of providing high quality teaching for every student, in every classroom by developing the capacity of employees and building leaders from within. Our office provides high quality training, leadership and professional learning opportunities to ensure employees succeed in their current role or advance in their career.
From attending new teacher orientation to receiving your first paycheck, we’ve pulled together helpful information to ensure you are comfortable and prepared as you begin your new career with AISD.
GENERAL QUESTIONS What is TIP and why should I attend? PASSWORD: It is initially temporarily set The Teacher Induction Program provides professional learning opportunities, guidance and support for beginning teachers.
The program includes comprehensive year-long support in small content specific cohorts. In August, new teachers attend a four-day orientation week with a focus on classroom management, technology and the curriculum navigation system. The district also continues to provide support and just-in-time training for new employees throughout the year.
How do I get an employee ID badge
Employee security access badges can be obtained through your principal or supervisor. They must submit your photo along with employee information to the AISD Police Department via the online Access Request Database. AISD PD will process the security access badge and will deliver your badge.
to EID.last 4 digits of your social security number (e.g. E123456.4444). Please call the Help Desk at 414-TECH (8324) if you need assistance logging into your computer.
What is the AISD Cloud and how do I access it?
Clunky desktop machines are a thing of the past. The Cloud gives students, teachers and staff members access to programs, resources and data from almost any device, any time of day and from any location. You can find over 80 district core applications on the Cloud, in addition to electronic textbooks, email, video conferencing, educational apps, Google apps, Microsoft Web Office and many more.
All badges MUST BE APPROVED by your principal or supervisor before they are processed.
TO ACCESS THE CLOUD: Click on the Cloud icon on your desktop or use the url address “my.austinisd.org” from any computer inside or outside the district. Sign in with your network login id/password.
If you have any questions about security access badges, email us at accessrequest@austin.org.
What is the AISD Staff Portal and how do I access it?
How do I access my AISD e-mail?
Human Resources provides new employees with a Employee ID number. For those employees that automatically receive email, your address will be your firstname.lastname@austinisd.org. LOGIN or USERNAME: this will be your EID number (e.g. E123456).
The Staff Portal provides employees access to pay statements, leave balances and benefits information. TWO WAYS TO ACCESS THE STAFF PORTAL: 1. from within the Cloud you can access the portal from any computer. 2. type the url “portal.austinisd.org” into your web browser.
Visit the AISD Technology website for additional information and resources.
www.austinisd.org/technology
EMPLOYEE BENEFITS When is the benefits enrollment deadline?
What happens You have 31 days after your start date to if I have enroll in the AISD benefits program. If you a life miss the enrollment deadline, you will not changing have coverage for the remainder of the event? school year and your next opportunity to enroll will be during AISD’s Open Enrollment Period held in July.
When do my benefits begin?
You will be sent an email to sign up for benefits within 10-15 days of employment. Upon your enrollment, benefits coverage begins on your benefits effective date, which is the first of the month after your starting date. For example, if your start date is August 15, your benefits begin September 1.
AISD was chosen as one of the 2012 Healthiest Employers of Central Texas by the Austin Business Journal. Learn about our wellness initiative.
You may www.austinisd.org/wellness change your benefit election during the year if you experience a life event (birth, death of dependent, marriage, loss of job, etc.). This change must be made within 31 days of the event.
Who should I call with benefits questions?
We’re here to help! Please call the AISD Benefits Information Line for assistance at 414-1739, from 7:45 a.m. to 4:45 p.m. What coverage will I have if I don’t Monday through Friday or visit the AISD enroll in any district benefits? benefits website at www.austinisd.org/ If you are a newly eligible employee and you benefits. do not enroll, you will not have any district benefits coverage. // 10
COMPENSATION When will I receive my first paycheck?
The date an employee receives his/ her first paycheck will depend on their start date. Depending on the annual start date of the position, your 12-month pay cycle runs from either “July through June” or “August through July.” However, if you started work after the payroll closing date for the month in which you began, then you will receive your first paycheck on the following month’s scheduled payday.
How do I access my paycheck?
AISD no longer issues live paper checks. All employees must sign up for either: 1. Direct Deposit, or 2. a Pay Card account. You may access your personal check stub, leave balances, benefits information and more through the AISD Staff Portal.
The login name and password that is issued to you for computer access will also be used to access the Staff Portal. THREE WAYS TO ACCESS THE STAFF PORTAL: 1. from within the Cloud you can access your portal from any computer 2. from www.austinisd.org - click just below the search window on STAFF, scroll under the RESOURCES column, and click on STAFF PORTAL, then sign in with your login id/password 3. from the url address bar type: “portal.austinisd.org” To view your check stub after entering the Staff Portal, click on the “Payroll” button featured in the top portion of the home page. Please contact the AISD Payroll Office at 414-1734 for additional information and assistance with forms.
How often will I get paid?
The annual salary of a professional employee, administrative and monthly paid classified employee is paid in 12 monthly payments. This is intended to provide continuous, year round income for all monthly employees, including those on a 10 or 11-month work schedule. BI-WEEKLY EMPLOYEES: Paid at an hourly rate every two weeks for actual hours Learn about employee policies on the AISD website.
www.austinisd.org reported through the designated payroll closing date. Bi-weekly paid employees not working during the summer will not receive checks in the summer. HOURLY EMPLOYEES (OTHER THAN BI-WEEKLY): Paid at their hourly rate for actual hours reported through the designated payroll closing date on the monthly scheduled payday. Substitute employees are paid for time reported to the payroll office by the designated closing date on the monthly scheduled payday. Your final check for the school year will be based on multiplying the number of days actually worked during the year by your daily rate of pay and subtracting any amount previously paid.
Who should I call with payroll questions?
Please contact the AISD Payroll Office at 414-1734 for assistance. // 12
LEAVE TIME How many days of paid leave do AISD employees receive per year? The State of Texas provides five days of personal leave each school year. State personal leave may be used at the employee’s discretion, subject to policy limitations (see policy DEC on the AISD website). The district also provides sick leave according to the following schedule: State Personal
AISD Sick
Total Leave
10-month employee
5
4
9
11-month employee
5
5
10
12-month employee
5
6
11
What is the difference between state and local leave? State minimum personal leave is dictated by the Texas Education Agency. The remaining balance of your state leave can be transferred to any K-12 institution within the state of Texas should you choose to leave AISD. Local leave days are provided by AISD and are not transferable to any other institution.
When can employees use their state/local leave? •
USE OF DISCRETIONARY LEAVE: Except in extenuating circumstances, a notice of request for discretionary personal leave needs to be submitted to the principal, or the supervisor or designee two days in advance of the anticipated absence.
•
DURATION OF LEAVE: Discretionary use of state personal leave cannot exceed three consecutive workdays unless approved by the Superintendent or designee.
•
SCHEDULE LIMITATIONS: Discretionary personal leave is not allowed on the day before a school holiday, the day after a school holiday, or days scheduled for Districtwide standardized tests unless approved by the Superintendent or designee.
Please refer to the AISD Employee Handbook for additional details.
What happens if I have leftover leave time? At the end of each school year, any unused local sick leave, state sick leave and state personal leave is carried over to the next school year. Local sick leave, state sick leave and state personal leave will not be approved for more than the unused leave carried over from prior years plus the leave time earned during the current school year.
Who should I call with leave questions? Employees should first direct specific questions about leave balances and usage to the campus or department timekeeper and/or supervisor. If you need additional assistance, please contact the AISD Leave Office: • Frank Cantu (Professional/Administrative Employees) 414-2601. // 14 • Lisa Capdevielle (Classified Employees) 414-2602.
DATES to REMEMBER August 2012 13-17 20-22 23-24 27
New Teacher Orientation Staff Development Planning & Prep First Day of Classes
September 2012 3 13 27
Student & Staff Holiday – Labor Day Late Start Day – High School Only Late Start Day – High School Only
October 2012 8 18
Early Release Day – Elementary Only Late Start Day – High School Only
November 2012
1 Late Start Day – High School Only 12 Student Holiday – Staff Development 21-23 Thanksgiving Holiday
December 2012 6 21
Late Start Day – High School Only Student Holiday – Planning & Prep
22
Winter Break Begins
January 2013 7 17 21 31
March 2013
11-15 Spring Break 29 Student & Staff Holiday
April 2013 11
Late Start Day – High School Only
May 2013 27
Student & Staff Holiday – Memorial Day
June 2013
Classes Resume 5 Late Start Day – High School Only 6 Student & Staff Holiday – Martin Luther King, Jr. Day Late Start Day – High School Only
Last Day of Classes Planning & Prep 2nd Bad Weather Makeup Day
February 2013
14 Late Start Day – High School Only 18 Student Holiday – ElementaryParent Conference; Secondary Staff Development 1st Bad Weather Makeup Day 28
Late Start Day – High School Only
STAY CONNECTED! Visit the AISD website for good news, events and more. www.austinisd.org
TECHNOLOGY RESOURCES REQUEST TECH HELP Visit the AISD Technology website for additional information and resources.
www.austinisd.org/technology
GET IN THE CLOUD
• Type the url https://my.austinisd.org in your web browser. • Log in with your employee username, district password.
TEACHER LAPTOPS
• Pick up or return at the Skyline Building, 1949 S IH35, 414-9215 or email techcompliance@austinisd.org.
GET INFORMATION
• Visit the AISD Techology website at www.austinisd.org/technology, click on Resources page to find tech tools and information.
• Call or log in to our central Help Desk for fix it issues and repairs, how-to questions, tech training requests, or anything that affects technology. • Type HEATWEB in your browser while inside the district. • Log in via the Helpdesk Assistant icon on your desktop or on the web through the Cloud. • Call 414-TECH.
CYBER SAFETY RESOURCES
• Type CYBERSAFETY in your browser while inside the district or type cybersafety.austinisd.org from anywhere, to find helpful Cyber Safety resources and information. • Report suspected Cyber Safety or security infractions to your principal immediately.
• Type AISDWEB into your browser inside the district to access the intranet Technology website.
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AISD offers several programs that speak to different stages of our employees’ careers. We are committed to helping you learn, grow and advance your career.
SAMPLING OF PD PROGRAMS & STRATEGIC COMPENSATION Teacher Mentoring Programs
Through the Office of Educator Quality, AISD teachers in their first three years of service receive formal, ongoing support by a mentor. New teachers and their mentors engage in a learning centered relationship, which includes classroom observations, problem-solving, book/article studies and other opportunities. Each campus also has a Lead Mentor Teacher Contact committed to carrying out the encessary components for successful induction. Teachers at REACH-Strategic Compensation campuses are also supported by full-time mentors who have been released from their teaching responsibilities to work exclusively with novice teachers.
National Board Certification Programs
The National Board Certification Program is designed to promote excellence in teaching through intense self reflection and study of practice. Quite simply, the process makes good teachers even better! AISD currently has more than 200 active NBCTs working in various roles across the district. In addition, there are cohorts of 50 candidates and 30 pre-candidates in the certification process. The National Board also is adding principal certification for the 2012-13 school year.
Online Professional Development
The Office of Educator Quality designs and develops online professional development through the use of a variety of technology tools and venues. Our goal is to provide staff members with access to content-focused eLearning in support of district priorities and initiatives.
District Staff Development
The Office of Educator Quality also plans and coordinates staff development for offices, programs, groups and initiatives across the district. Some examples include: • • • •
just-in-time campus support Schoolnet Administrative Assistants District Wide Staff Development Days
• Community Education • Human Resources • Ombudsman
Visit the AISD Office of Educator Quality website to learn about our programs. www.austinisd.org/edquality.
REACH-Strategic Compensation
REACH-the district’s strategic compensation program, was designed to advance our efforts to recruit and retain the very best teachers and principals for Austin schools.
Educators at REACH schools can earn up to $12,500 by meeting a variety of performance measures...
This innovative program offers incentives for raising the academic achievement of students and combines significant performance rewards with targeted supports and leadership opportunities.
Educators at REACH schools can earn up to $12,500 by meeting a variety of performance measures including, student learning objectives, professional development units, among others.
The program also supplies full-time mentors who support novice teachers with high-quality, individualized professional development, guidance and classroom support.
REACH is currently offered at a third of our campuses, including high-need schools.
TOP TEACHERS! AISD boasts more than 200 National Board Certified Teachers—more than any other Texas school district!
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AISD is committed to growing talent from within by accelerating leadership development and evolving the district’s culture to meet the needs of our students and diverse workforce.
SAMPLING OF LEADERSHIP PROGRAMS Leadership Development Schools
Leadership Development Schools function in education much like teaching hospitals function in medicine. In addition to providing a high-quality education to the adult students, the model allows for the delivery of an authentic, jobembedded context for the Principal and Assistant Principal Interns. The Interns then develop and apply research-based administrative strategies with ongoing support from district and campus administrators.
Assistant Principal Professional Development
The Office of Educator Quality supports our frontline campus administrators with monthly and just-in-time staff development that focuses on the district’s goals of college readiness and high student achievement for all. The sessions also allow administrators to network with one another around shared problems of practice.
Principal Mentoring Program
The Office of Educator Quality supports a Principal Mentoring Program for new AISD Principals. Associate Superintendents select the principals who serve as mentors and the Principal Mentor commits to facilitating the learning of a mentee as a necessary element of a quality principal induction experience.
Teacher Leader Network
The Teacher Leader Network aims to expand the powerful potential of teacher leadership and improve student learning by enhancing the teaching profession. Various PD (i.e. Online Community, Demonstration Classrooms, Targeted PD, Aspiring Teachers Program and PDUs) will create opportunities for emerging teacher leaders to collaborate, share knowledge, experience and access resources that will strengthen their ability to lead.
Explore leadership opportunities offered by the Office of Educator Quality. www.austinisd.org/ld.
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Quick Reference PHONE NUMBERS
Superintendent 414-2412 Internal Audit 414-6710
General Counsel
414-1706
Intergovernmental Relations
414-1706
Chief of Staff
414-2412
PR & Multicultural Outreach
414-9832
Public Information 414-2412
Communications 414-2715 Community Engagement 414-0022 Ombudsman 414-9882
Innovation & Development
414-4851
Austin Partners in Education State & Federal Grants
637-0900 414-9963
Chief Academic Officer
414-9662
Chief Schools Office
414-4820
Office of Academics
Assoc. Superintendent - Area 1 Elem. Assoc. Superintendent - Area 2 Elem. Assoc. Superintendent - Area 3 Elem. Assoc. Superintendent - High Schools
Chief Performance Officer
414-4854
414-1708 414-4481 414-0038 414-4471
414-4540
Campus & District Accountability
414-9953
Chief Human Capital Officer
414-2714
Chief Operations Officer
414-4450
Chief Financial Officer
414-2263
Human Resources 414-1721 Educator Quality 414-9834 Technology 414-9200
Facilities 414-2667 Bond Implementation 414-2663 Construction Management 414-1715 Food Services 414-0251 Police 414-1703 Transportation 414-0238
Employee Benefits Contract Procurement
414-1739 414-1723
Quick Reference DISTRICT ACRONYMS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36.
PLC - Professional Learning Communities ARD - Admission, Review, & Dismissal eCST - Child Study Team PBS - Positive Behavior Support CRM‘s - Curriculum Road Map CIP - Campus Improvement Plan AU - Academically Unacceptable TINA - Teacher in need of assistance IEP - Individualized Educational Plan SEL- Social & Emotional Learning SBS - Social Behavior Services PPCD - Pre-School Program for Children w/ Disabilities POS - Point of Service SC - Short Cycle (or SCA- Short Cycle Assessment) SBDM - Site-Based Decision-Making ED - Economically disadvantage AYP - Annual yearly progress DRA - Developmental Reading Assessment T.P.R.I - Texas Primary Reading Inventory LPAC - Language Proficiency Assessment Committee CAC - Campus Advisory Committe ELL‘s - English Language Learners GT - Gifted and Talented LD - Learning Disabled BOY - Beginning of Year MOY - Middle of Year EOY - End of Year EOC - End of Course PDAS - Professional Development Appraisal System ILT - Instructional Leadership Team PD - Professional Development PEIMS - Public Education Info. Management System ATVS - Assessment Test Validation System SLO - Student Learning Objective PDU - Professional Development Unit PRMO - Public Relations & Multicultural Outreach
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Produced by the AISD Human Capital ServicesTeam: Offices of Human Resources, Technology and Educator Quality.
Learn more about AISD Human Capital Ser vices at www.austinisd.org/hc Austin Independent School District 1111 W. 6th St. | Austin, TX 78701 | (512) 414-1721