CCTV and WL Tenders Nov 2012 by Maven

CCTV &WL TENDERS NOV 2012

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Procurement & Logistics PIA Head Office, Karachi, Pakistan - 75200 Ph# +9221-99045379-3304-5205 Fax# +92214573556 E-Mail: dgmpc@piac.aero & zahid.bhutto@piac.aero Web: www.piac.com.pk

M/s ______________________________

PIA Ref. No.A-169/12 Date 31-10-2012

______________________________

Schedule for Invitation of Tender Pease drop your sealed quotation in tender box marked “Purchases Commercial” placed in the main entrance of PIA P&L Building, Karachi for the following item(s) by 19-11-2012 Monday at10:30hrs Envelopes containing tenders, must mention PIA Ref No. and Date of Opening. PIA will not be responsible for any postal delay. Important: Tender will be opened on “Single Stage two envelopes” basis. All bidders must submit two sealed envelopes containing “Technical proposal and Financial Proposal” on specified tender opening date / time. Technical proposal having samples will be opened on same date at 11:00hrs, Financial Proposal(s) sealed in another envelope containing heading “Financial Proposal” will remain sealed, till the evaluation of samples by PIA Management. The Financial Proposal of only those bidders will be opened, whose samples is/are found acceptable. Successful bidder(s) will be informed regarding the opening date / time of financial proposal well in advance. PIA will be at liberty to accept or reject or to annul the whole procurement process at any stage. S#

DESCRIPTION OF ITEM

Unit

Conventional Fire Alarm Panel 08 Zone

Smoke Detector

Heat Detector

Manual Break Glass Station

Sounder With Fleshers Installation, Wiring & Commissioning Total 4500 RFT Approximately at Cargo Complex Islamabad Airport.

EA EA EA EA EA

Quantity Required 02

Unit Rate

+16% G.S.T.

Delivery Period

Remarks

263 04 37 37

Job

Note: Above Equipment UK European / USA standard or Equivalent (Number of devices (detectors, MCPs, Sounders etc.) is estimated and actual deployment may vary as per the occupancy needs. Vendors may visit the premises to determine the actual number of their specific devices and to have the measurements of tangible length of wiring and conducting). Please give all the available technical details of the items offered by you, supported with the technical literature, brochure, drawings and pictures, client list details etc. BIDS / Tenders / Technical Proposal received shall be evaluated in accordance with the given above technical specifications. 01. Participant must be registered with Sales Tax authorities G.S.T. No. must be quoted(Local Vendors) 7. Guarantee & Warrantee of item must be provided. (if applicable) 02. All participants are required to quote rates inclusive all Govt Taxes & GST separately.(Local Vendors) 8. Payment terms net thirty days, Income tax will be deducted at source. (Local Vendors) 03. All participants must quote one rate and best delivery period. 9. Quotation must be valid for 90 days from the date of technical proposal opening. 04. Please note that quoted rates must be firm and final in all respect. 06 .2% Earnest Money (Pay order, Bank Draft, PIA Cash Receipt only) must be submitted along with Quotation, 03% Security deposit after purchase order. (Local Vendor) Tender Fees = 1500/= (for Local Vendors) Authorized Signature of Supplier with seal and Designation: _________________________________ Phone # ____________________________ Fax # ___________________________ Email:

_________________________________ Date: _____________________

TENDER NOTICE FOR SECURITY WALK THROUGH GATE

The sealed quotations are invited from the firms of repute for the supply and installation of Security walk through gate at PM&DC Secretariat building Islamabad. The quotations should be submitted in the name of Chairman Purchase Committee of PM&DC before or on16th November, 2012 till 10:00 am. The quotations will be opened on the same day at 10:30 am. The bidders are welcome to attend. The rates should be quoted on FOR basis at PM&DC Secretariat Islamabad inclusive of all taxes. Only GST and NTN holder firms having sufficient experience in the relevant field, proper set up and technical / administrative infrastructure would be eligible to offer quotations. The purchase order of last five years and experience certificate should also be attached with the bidding documents. The intending bidder shall attach the pay order / demand draft along with their offer as earnest money @ 2% of the total quoted amount in favour of PM&DC which shall be returned / released on finalization of purchase process. The PM&DC reserves the rights to accept or reject any quotation or cancel the bidding process. THE CHAIRMAN PURCHASE COMMITTEE PAKISTAN MEDICAL & DENTAL COUNCIL, G-10/4, MAUVE AREA, ISLAMABAD Phone: 051- 9106169

STATE BANK OF PAKISTAN ENGINEERING UP KEEP & MAINTENANCE UNIT.

BANKING SERVICES CORPORATION (Bank)

RAWALPINDI No.Engg/

/CCTV-2012 TENDER NOTICE

Dated 01.11.2012

ANNUAL CONTRACT FOR REPAIR / SERVICE AND PREVENTIVE MAINTENANCE OF CCTV SECURITY SYSTEM & EQUIPMENTS AT SBP BSC (BANK),RAWALPINDI State Bank of Pakistan, SBPBSC (Bank), Rawalpindi invites sealed Tender on the above, from the Contractors/ Contracting firms who are enlisted with Pak. P.W.D., M.E.S., Quasi Government Body, State Bank of Pakistan, Engineering Council or any reputed organization, to participate in the tender. Bidders are requested to give their best & final prices as no negotiations are expected. The rates quoted should be valid for a period of 90 days after the bid opening date. Interested Bidders may collect the bidding documents from the office of the undersigned on submission of written request/application. Bidding will be conducted using National competitive bidding procedures as specified in the Public Procurement Rule (PPRA–2004-08). Bidders must have documented track of completing at least 01 similar assignment / work during the last one year or involved in such similar functional/technical characteristics of a comparable scale. The amount of Earnest Money (refundable) for the above tender is mandatory & should not be less than 2% of the total quoted amount payable in the shape of Bank Draft/Payment Order /Call Deposit in favor of State Bank of Pakistan, SBP-BSC (Bank), Rawalpindi, should be accompanied with the quotation, to be submitted in a sealed cover duly signed & marked with the subject shall be dropped either personally or sent through Registered Post/Couriers so as to reach the State Bank of Pakistan, SBP-BSC Bank), 1st floor, Old Office Building on or before .11.2012 at 11.00 A.M. Tender will be opened on the same date at 11:30 A.M in the presence of Bidders who may choose to be present. No tender’s documents shall be sold on the date fixed for opening of the tender. Conditional, Incomplete, Tender without 2% Earnest Money and Bidder(s) not fulfilling the above mentioned requirements shall be considered as non-responsive. Further, personal canvassing or recommendations will disqualify the Bidder(s). Bid (s) not submitted on time on Bank’s prescribed format/BOQ will be out rightly rejected. The Tender Notice is also available on Bank’s official web site (www.sbp.org.pk).

(AKHTAR RAZA) Chief Manager

STATE BANK OF PAKISTAN ENGINEERING UP KEEP & MAINTENANCE UNIT.

BANKING SERVICES CORPORATION (Bank)

RAWALPINDI DETAIL OF EQUIPMENT

Description CCTV Cameras (Samsung-Korea)

Quantity . 74 Nos.

CCTV DVR (Samsung-Korea)

06 Nos.

CCTV Monitor (Samsung-Korea)

07 Nos.

4. 5.

Walk Through Gate (Ranger/-USA) Electronic Baggage Scanning Machine make: Astrophysics(Imported USA)

03 Nos.

Hand held Metal Detectors (‘Adams’) make, U.S.A. Hydraulic Road Blocker & UVI system

07 Nos. 01 No.

S/No 1.

01 No. -

6. 7

Remarks

TRERMS AND CONDITIONS:-

1. The Contractor to whom work shall be awarded, will enter into a written contract agreement with the Bank on prescribed Performa. 2. The contractor shall carry out all types of routine checking repairs, service & preventive maintenance of the equipments round the year deputing one professional and skilled person who will be available in the Bank during the usual Office hours to ensure trouble free operation and smooth service. 3. The periodical maintenance/servicing for the CCTV Security System and Equipments shall be carried-out on weekly basis in presence of the Bank’s representative and a report duly signed by both the representatives will be prepared by the contractor. He will also maintain proper record for repair of the equipment and replacement of parts etc. for future reference. 4. The maintenance & servicing of the CCTV Security System and Equipments shall be carried out as per the recommendations of the manufacturers given in the manuals and as directed by the Engineer Incharge. 5. The servicing/maintenance of the CCTV Security System and Equipments will normally be carried-out with the prior permission of the Bank. There shall be no limit on emergency calls/complaints/visits for repair/maintenance and upkeep of the equipment under contract round the year. 6. The contractor shall attend to the maintenance/repair work on priority basis even after office hours or on holiday(s) / Sunday(s) if so warranted at any time due to exigencies/emergencies and will put the CCTV Security System and Equipments on smooth operation in the minimum possible time without claiming any extra charges. 7. The entire work shall have to be carried out as per the professional codes and instructions and with the required skilled labour under the supervision of the qualified Engineers/Mechanics etc. and in accordance with the service manuals of the CCTV Security System and Equipments. The contractor will not be allowed to sublet the work to any third party.

STATE BANK OF PAKISTAN ENGINEERING UP KEEP & MAINTENANCE UNIT.

BANKING SERVICES CORPORATION (Bank)

RAWALPINDI

8. The senior Engineer of the contractor shall be personally available to look after and supervise the work or provide necessary superintendence for the same and shall be required to adhere to the programme of work. 9. All routine and normal repairs will be done by the contractor at his own cost and the total bid will be inclusive of all such repairs. 10. All consumable items like normal lubricants, grease, nuts, bolts, washers, brushes, cleansing material and sand papers etc. shall be arranged by the contractor at his own cost. The rates quoted by the contractor shall be inclusive of all these items. 11. All materials, labours, tools & plant and instruments of every kind necessary of the proper execution of the work as well as items incidental thereto shall be arranged by the contractor at his own cost and the rates shall be inclusive of these items. 12. Spare parts (if necessary) shall be provided for replacement by the Bank free of cost if available in the stock. Spare parts not available in the stock shall be arranged/purchased by the contractor after obtaining written approval from the Bank pending reimbursement of the cost on producing of invoices/bills/cash memos etc. The Bank may also on its discretion make direct payment to the supplier. The Senior Engineer of the contractor shall take full responsibility to advise the Bank well in advance regarding he parts anticipated to be required for the maintenance purpose so that they may be procured well in time if not available in the stock. 13. The Bank shall not be involved any way if a loss or damage occur to any of contractor’s person or installation subject of this agreement what so ever arising out or as a consequence of the execution of the work and all liabilities in this regard shall be borne by the contractor. 14. The contract shall remain valid initially for a period of one year i.e. up to 31-12-2013. However, the same is extendable for a maximum period of three (03) years on the existing revised rates, terms and conditions by mutual consent of the parties. 15. No payment other than those due against the work actually executed and priced at the accepted rates and measured/checked jointly shall be admissible. 16. No advance payment shall be made. However, the bills of the operation/maintenance/service charges will be submitted by the contractor after satisfactory completion of the work each month and will be paid accordingly. 17.TERMINATION OF CONTRACT. “The Bank” reserves the right to terminate this contract / agreement upon 30 days’ notice in writing or till any suitable alternate arrangement is made by “the Bank”, whichever is earlier. “The Bank” shall, however, have the right to terminate the contract forthwith without any compensation if “the Contractor” fails to provide the services to the utmost satisfaction of “the Bank” or commits any other breach of its obligations under this Agreement. 18.SECURITY DEPOSIT. “The Contractor” shall deposit 10% of tendered amount with the Bank as Security Deposit, refundable on the expiry of the term of the agreement.

STATE BANK OF PAKISTAN ENGINEERING UP KEEP & MAINTENANCE UNIT.

BANKING SERVICES CORPORATION (Bank)

RAWALPINDI

19. Any dispute arising between the parties shall be settled mutually and decision of the Head Engineering, SBP, BSC (BANK), Head Office, Karachi shall be binding for the parties in this regard. 20.PROCEDURE OF PAYMENT “The Contractor” shall submit his invoice marked as “Monthly Charges for Repair/ Service and Preventive Maintenance of CCTV Security System & Equipment” by the end of each month and payment will be made by “the Bank” latest by 10th of each month, after proper scrutiny and verification. If there are any claims against “the Contractor”, the Bank is hereby authorized to deduct the same. Further the applicable Govt. taxes will be deducted from the contractor’s bill(s) as per rules. 21.SCHEDULE OF PAYMENTS i) Penalty for non operation shut down / break

down of CCTV SECURITY SYSTEM / EQUIPMENT’’ due to Contractor’s negligence. ii) Monthly charges for ‘’Repair/Service and Preventive Maintenance of CCTV security System & Equipment’’.

Contractor’s Signature & Seal

Rs.200/- per day.

Rs.

per month

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k -44 p 18 en

v 4-7 a m 3-4 0 3 0

HEC/DIT/VC/TD-Doc/Equipment/2012/

Tender Document For Supply, Installation, Testing & Commissioning of Video Conferencing Equipment

HIGHER EDUCATION COMMISSION Sector H-9, Islamabad Email: saraza@hec.gov.pk Web: www.hec.gov.pk Tel. No.: 051-90402236, Fax No. 051-90402202

Tender Document for Video Conferencing Equipment

INTRODUCTION ............................................................................................... 3

SCOPE OF WORK ........................................................................................... 3

GENERAL GUIDELINES FOR THE PROJECT ............................................... 4

BIDS SUBMISSION REQUIREMENTS ............................................................ 4

SELECTION PROCEDURE .............................................................................. 7

GENERAL TERMS AND CONDITIONS ........................................................... 7

HARDWARE AND SERVICE REQUIREMENTS............................................ 10

WARRANTY ................................................................................................... 10

PROJECT IMPLEMENTATION PLAN ........................................................... 11

10.

MEET OR EXCEED SPECIFICATIONS ......................................................... 11

11.

TERMS OF PAYMENT ................................................................................... 11

12.

CLARIFICATION AND AMENDMENT IN TENDER DOCUMENT ................. 12

13.

ANNEXURE - A : LIST OF P & D PAKISTAN’S SITES ................................. 13

14.

ANNEXURE - B: TECHNICAL INFORMATION SUBMISSION FORM ......... 14

15.

ANNEXURE- C: COST INFORMATION SUBMISSION FORM ...................... 15

16.

ANNEXURE - D : TECHNICAL SPECIFICATIONS OF EQUIPMENT ........... 17

17.

ANNEXURE - E : OVERALL COMPLIANCE UNDERTAKING ..................... 27

18.

ANNEXURE – F: FIRM’S REFERENCES ...................................................... 28

19.

ANNEXURE – G: MANDATORY REQUIREMENTS ...................................... 29

20.

ANNEXURE – H : SPECIMEN FOR AFFIDAVIT ........................................... 30

21.

ANNEXURE - I: SPECIMEN FOR INTEGRITY PACT .................................... 31

22.

ANNEXURE – J: PROPOSAL SUBMISSION FORM. .................................... 32

23.

ANNEXURE – K: TECHNICAL EVALUATION CRITERIA............................. 33

24.

ANNEXURE – L: FINANCIAL PROPOSAL EVALUATION CRITERIA ......... 36

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Tender Document for Video Conferencing Equipment

INTRODUCTION The project is aimed at connecting universities in Pakistan through Video Conferencing System, so that students of such universities, who are not in a position to benefit from high profiled teachers, could have the opportunity to learn from them, exchange their ideas, contribute and communicate their views in order to enhance their knowledge and capabilities. Pakistanâ&#x20AC;&#x2122;s education standard will become comparable with any of the world class universities. Higher Education Commission aims to give Pakistan a bright future through young, qualified and energetic generation. Higher Education Commission (HEC) intends to purchase IP-Based Video Conferencing System/ Solution. HEC needs high-tech Video Conferencing System (VCS) through which online lectures and discussions/conferences can be held. This will enable universities to share information, resources and knowledge with each other. Higher Education Commission intends a complete solution which can be economically scalable, interoperable and can be integrated with existing similar setup at universities. This Tender Document describes the scope of work, technical specifications and commercial requirements for supply, installation, testing, commissioning and maintenance of the Video Conferencing System / Solution.

SCOPE OF WORK The Project proposal includes supply of equipment, installation, integration, testing, commissioning and maintenance/support of fully functional IP-based Video Conferencing System along with the collaborative tools at sites as mentioned in Annexure A. The Video Conferencing System/ Solution must be scalable/ reliable and should have the functional & technical specifications as set out in Annexure D. The network should be evolved with Internet Protocol (IP) connectivity with SIP, H.323 and ISDN. The proposed units/equipment should be interoperable with all famous brands internal & external MCUs/CODECs available in the market. The system should have latest audio & video CODEC in order to provide the maximum quality achievable by any technology currently available in the market. All systems should allow connectivity of computers to run Power Point presentations, share information, exchange of files and any image that is being displayed on the computer screen and should be possible to see presenter and presentation at the same time. The Video Conferencing System should have the ability for making all conferences highly secured on IP. The scope of work includes design, packaging, supply, installation, integration, commissioning and one year warranty with maintenance of all equipment as in BoQ. The items listed in Annexure B and all those things and accessories deem necessary and explicitly not covered in BoQ including material/consumables and services required for supply, erection, testing, commissioning, test run, operation and maintenance of the Video Conferencing Solution (VCS). Training for knowledge transfer to engineers/operators and support personnel will also be the responsibility of the Bidder. After completion each site, area is to be squared up and waste to be removed.

Page 3 of 36

Tender Document for Video Conferencing Equipment

GENERAL GUIDELINES FOR THE PROJECT A group Video Conferencing System integrated with Dual Display, Audio, Rack and Cabling system needs to be installed at sites as in Annexure A. 3.1.

3.2.

Video Conferencing System The Video Conferencing System should be able to cover the site, by its own cameras as well as external cameras through distributing the class in number of video presets using video control system. The proposed system should support multiple sites connectivity, i.e. point to multipoint configuration. The sessions should have the capacity to be recorded as well as telecasted on to ordinary computers on network. The offered solution shall sustain levels for capacity performance, scalability, availability and manageability that meet present and future requirements. Audio/Display System For clear pick up of audio and video, the proposed Video Conferencing System should have integrated Speakers, Mics integrated mixer, and Dual display screens that need to be installed at Sites as in Annexure A.

BIDS SUBMISSION REQUIREMENTS The objective of bid submission requirement is to provide bidders with the information to submit their bid in response of this Tender Document according to the specifications defined in this Tender Document and in order/sequence as set forth in this document. A Bidder who has responded to any previous Tender Document issued by HEC should not assume that the requirements are the same, as may have been in the past. Bidders must follow requirement for their proposals/bids as given below. Bidders must confirm the following standards in the preparation and submission of the bid. 4.1

For this tender PPRA’s ‘Single stage-Two envelope Procedure’ as per clause 36(b) for open competitive bidding is adopted.

4.2

Sealed Bid clearly marked as “ORIGINAL” and should be clearly marked as Technical Proposal/Financial Proposal in bold with ‘01’ copy of technical proposal only and affixed to different envelope at a clearly visible location. a. TECHNICAL PROPOSAL i. Technical Proposal must include the complete solution proposed by the Vendor with filled-in specification sheets marked with Yes or No in the compliance column. ii. If the specification sheets ask for providing any details, those should be provided as attachment to the Technical Proposal. iii. After review of the Technical Proposal, ALL bidders will be asked to give a demonstration/presentation of their solution on a date and time which will be communicated to bidders after bid opening. iv. Based on the Technical Proposal and the presentations, bidders will be selected in order of preference and their Technical Solution. The criteria considered will be interoperability, audio & Page 4 of 36

Tender Document for Video Conferencing Equipment

video quality, compliance with equipment specifications, capability of integration, references, after sales support etc. v. Technical proposals should be submitted according to the following format. Submitted Bid Report Parts Part ‘A’

Part ‘B’

Required Information/Documents (All pages in the Proposal is to be numbered)         

Part ‘C’

 

Part ‘D’

     

Part ‘E’

  Part ‘F’

 

Main Title Page Index Page Filled Annexure – K: Proposal Submission Form. Filled Annexure – I : Specimen for Affidavit Filled Annexure - J: Specimen for Integrity Pact Income Tax Certificates Sales Tax Registration Copy of Registration with Security & Exchange Commission of Pakistan Company Profile o Details of Offices (Office means only Company designated place and not a Franchise) o Spare Parts Availability Details o Company’s Organ gram o Technical staff Strength o Total relevant Technical Staff deployed for the Project. o Company in Operation(Proof of company being in operation for at least 3 years in Pakistan in relevant business) o Completed Similar Projects(Filled Annexure – G: Firm’s References) Financial Strength of the Company Bank original statement showing the company turnover of the business not less than ‘two’ years. Certificate for Authorized Dealership/Partner. Authorization letter in Original from principal to HEC for participating in the Bid Filled Annexure - B: Technical Information Submission Form Filled Annexure-C: Cost Information Submission Form Filled Annexure - D : Technical Specifications of Equipment Filled Annexure - E : Sample Format for Comprehensive Training Plan with complete course content information Filled Annexure - F : Overall Compliance Undertaking Project execution plan in MS-Project/Primavera or any other project planning software Technical Brochures of all quoted equipment Any Additional information

b. FINANCIAL PROPOSAL i. Financial Proposal will include the prices in Pak Rs. quoted for each equipment as per the attached BoQ.

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Tender Document for Video Conferencing Equipment

ii. The prices quoted by the bidder must include all taxes, customs and freight charges for delivery and installation at the required locations at its own risk and cost. iii. This Video Conferencing Equipment is for educational institutions. HEC, therefore, expects significant educational and volume discounts. iv.Financial proposals of the bidders found technically non responsive will be returned unopened. 4.3

Two (02) additional hard copies in separate ring binders and One (01) soft copy on separate CD for each of the complete Technical Proposals in sealed envelopes, including all sections and exhibits, shall be submitted. 4.4 The Bidder shall furnish earnest money equivalent to 2% of the total value of Bid in the form of Bank Draft issued by a scheduled bank of Pakistan in favor of “Director General (Finance), Higher Education Commission”, valid for at-least one year and enclosed in a separate envelope along with respective financial proposal. No Bid shall be entertained without earnest money. Earnest money of the successful bidder will be released at the time of submission of Ten percent (10%) Performance Guarantee of the total contract value while signing the Contract Agreement. 4.5 The successful bidder will be required to deposit Ten percent 10% of total contract value as Performance Guarantee in the form of Bank Guarantee issued by a scheduled bank of Pakistan in favor of “Director General (Finance), Higher Education Commission” at the time of signing of contract agreement and will be released with payment against the first invoice. 4.6 Proposals sent to Higher Education Commission by fax or email will not be accepted. 4.7 Failure to abide by any instructions of this Tender Document may, at the HEC’s sole discretion, result in rejection of the Bidder’s Proposal and disqualification. 4.8 Bidder’s Proposal/Bid/Offer must be received, in writing, at the Office of IT Consultant / Project Director, HEC by the date and time specified herein. HEC will not be responsible for any delays in delivery or expenses for the development or delivery of proposals. Any Proposal/Bid/Offer received after Proposal/Bid/Offer submission date and time will be returned unopened. 4.9 Bidder must fully respond to each requirement within the Technical specifications by fully describing the manner and degree by which the Bid meets or exceeds said requirement(s). 4.10 It is the responsibility of the Bidder to clearly identify all costs associated with any item or series of items in this Tender Document. 4.11 The Bidder must include and complete all parts of the cost Proposal in a clear and accurate manner. Omissions, errors, misrepresentations, or inadequate details in the Bidder’s cost proposal will be considered as valid ground for rejection of the Bidder’s proposal. Costs that are not clearly identified will be borne by the Bidder. The Bidder must complete the respective “Cost Information Submission Form” for Annexure C in this Tender Document, which outlines the minimum requirements for Page 6 of 36

Tender Document for Video Conferencing Equipment

providing cost information. The Bidder should supply supporting details as described in the Cost Information Submission Form. 4.12 If a bidder has quoted multiple options, then bidder should submit the earnest money equal to 2% of highest quoted option. Further the amount of any optional equipment shall be added to total bid value and so accordingly the earnest money.

SELECTION PROCEDURE HEC's intent in issuing this Tender Document is to award a contract to the lowest evaluated bid and best responsive Bidder who meets required standard of specifications and other factors. In first stage only Technical proposals will be opened in the presence of bidder’s representatives that choose to attend. 5.1. 5.2.

5.3.

5.4. 5.5.

5.6. 5.7. 5.8.

Technical evaluation of the firms shall be based on information provided in Technical Proposals. As a part of technical evaluation, bidders will be asked to conduct demonstration. For quoted equipment. Product(s) not fulfilling the requirements in the actual demonstration or bidders who do not conduct demonstration as part of technical evaluation will be technically disqualified even if their brochures claim to be adequate for the same. On the basis of technical evaluation, the financial proposal of only technically responsive bidder (qualified bidder) will be opened in the presence of their representatives that choose to attend. For this tender Weight age of Technical and Financial proposals shall be 70% and 30% respectively. For qualifying in Technical responsiveness, bidders shall fulfill ALL the requirements as laid out in Annexure H i.e. “Mandatory Requirements”. If any of the mandatory requirements is not met by the bidder, the bid will be rejected straightaway. Moreover, bidders will have to secure 60% score in each part of Technical Evaluation Criteria (available as Annexure L) totaling to 70% Weightage assigned to Technical Evaluation, i.e. 18 out of 30 in Part A and 24 out of 40 in Part B. Financial proposals of bids found technically non-responsive will be returned unopened. The bid found lowest evaluated bid or highest scorer will be accepted. After the approval of contract award, a contract agreement on the stamp paper worth Rs. 100/- shall be executed by the firm with selected bidder within 15 days from the date of issuance of Letter of Intent.

GENERAL TERMS AND CONDITIONS The following General Terms and Conditions apply to this Tender Document. 6.1. 6.2. 6.3.

The last date of receipt of Bids is 4th December 2012 by 1400 hours and the tender will be opened on the same day at 1430 hours. Pre- Bid conference will be held a week before opening a tender for discussing the technical requirements/specifications with Bidders. An affidavit to the effect that the firm has not been black listed by any Government/Semi Government Organization (Specimen of Affidavit Annexure-I). Page 7 of 36

Tender Document for Video Conferencing Equipment

6.4. 6.5. 6.6.

6.7.

6.8. 6.9. 6.10.

6.11. 6.12. 6.13.

6.14. 6.15.

6.16.

6.17. 6.18.

The Commission reserves the right to accept/reject wholly or partially any tender without assigning any reason at any stage of the tender process. The decisions of HEC will be binding on all concerned and will not be changeable in any case at any forum or any court of law. An effort by a Bidder to influence HEC, directly or indirectly THROUGH UNFAIR MEANS in HEC’s proposal evaluation, proposal comparison or contract award decision, to meet or discuss with any HEC official unless desired by the HEC may result in the rejection of Bidder’s Proposal and black listing for any future tender of HEC. All participating recipients of this Tender Document will be notified in writing through email/letter and web notification by the HEC, regarding any changes made to this Tender Document for the purpose of clarification. All responses to this Tender Document shall become the property of HEC. HEC will not bear any expense incurred in the preparation of proposals in response to this Tender Document. HEC will not allow any compensation to the Selected Bidder for any variations in the rate of exchange of rupee against dollar or any other currency. No additional claim arising out of change in legislation, exchange rate variation or any sort of taxes will be entertained. The Bidders must Bid for an integrated solution. Bids/Proposals will remain open for acceptance for 180 days from the opening date. Bidders must not type in or otherwise alter or re-key any of the original text of this Tender Document. If the HEC determines that the bidder has altered any language in the original Tender Document or amended/changed/deleted/substituted any terms and conditions of this Tender Document, the HEC in its sole discretion will disqualify the bidder from further consideration at any stage. The Tender Document issued by HEC is the official version and will supersede any conflicting Tender Document submitted by the bidder. Bids are liable to be rejected if they are not conforming the terms, conditions and specifications stipulated in this Tender document. During the examination, evaluation and comparison of the bids, the HEC at its sole discretion may ask the bidder for clarifications of their bids. The Bidder’s cooperation during the evaluation process in providing HEC staff with adequate responses to requests for clarification will be considered a factor in the evaluation of the Bidder’s overall responsiveness. Lack of such co-operation may, at the HEC’s discretion, result in the rejection of the Bidder’s Proposal. The request for clarification and the response shall be in writing/email. However, no change in the price or substance of the bid shall be sought, offered or permitted after bid submission. The amount submitted as Earnest Money shall be refunded to the unsuccessful bidders after the decision of “Tender Committee” for the award of said tender. If there is a discrepancy between unit price and total price in the submitted bid which is obtained by multiplying the unit price and quantity, the unit price shall prevail and total price shall be corrected. If there is a discrepancy between the words and figures, the amount in words shall prevail. If there is a mistake in addition/ totaling, that shall be corrected. Page 8 of 36

Tender Document for Video Conferencing Equipment

6.19. The bid security is required to compensate HEC against the consequences of: 6.19.1. Subsequent unauthorized variations and/or modifications of the terms of bid. 6.19.2. Premature withdrawal of the bid before the completion of the bid evaluation. 6.19.3. If the bidder does not accept the correction of his bid prices which is in the interest of Commission. 6.19.4. Failure of the bidder to sign the resultant Contract, in the event of such Contract being awarded to it. 6.19.5. Occurrence of any of such events as solely judged by HEC, will entitle HEC to forfeit the bid security. 6.20. Incomplete and conditional tenders will not be entertained. 6.21. Bidders indemnify HEC against all third party claims of infringement of patent trade mark, industrial design rights arising from use of the goods of any part thereof in Pakistan. 6.22. For this tender all updates/changes shall be communicated through email and also be posted on HEC website. 6.23. In case of any dispute between the two parties of any matter arising out of after signing the contract agreement, the case shall be referred to Executive Director, HEC whose decision shall be final and binding on both parties. 6.24. The Bidder indemnify HEC against all third-party claims of infringement of patent, trade mark industrial design rights arising from use of the goods or any part thereof in Pakistan. 6.25. HEC or its representative shall have the right to inspect and/or to test the equipment to confirm their conformity to the contract specifications. The Technical Specifications shall specify what inspections and tests HEC requires and where they are to be conducted. HEC shall notify the contractor, in writing, of the identity of any representatives entrusted for this purpose. 6.26. Only transactions, amendments, changes and/or variations in this Tender Document that are in writing from HEC and duly agreed upon by HEC shall be considered official. No negotiations, decisions, or actions executed by the Vendor as a result of any discussions with any HEC employee shall be considered official. 6.27. In case of delay the Executive Director HEC reserves the right to impose a penalty not exceeding 10% of the total amount of the Contract @ 1% for each week of delay. 6.28. If the work is not executed according to the satisfaction of the HEC, the Executive Director HEC reserves the right to reject it altogether or impose a penalty not exceeding 50% of the total amount of contract. 6.29. If the work is not to the satisfaction of the Executive Director HEC, the Executive Director HEC has the right to cancel the order, get work done by some other tenders at the risk & cost of the vendor, subject to the condition that if the HEC has to pay any amount in excess of the agreed amount, the difference will be recovered from the vendor. 6.30. The bidders are required to submit Integrity Pact on a stamp paper of Rs.100/attested by Notary Public as per sample attached to Annexure-L in case the Bid amount is equal to or exceeds 10 Million Rupees.

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HARDWARE AND SERVICE REQUIREMENTS Following are the minimum hardware and service requirements which the Selected Bidder/vendor will be required to fulfill. 7.1.

Delivery and Installation should be at the Sites/Locations as per Annexure- A at the risk and cost of successful bidder. 7.2. Vendor must install all equipment and components and must ensure that the proposed equipment is fully operational and function properly at all variables. 7.3. Vendor must furnish components, wires, connectors, materials and parts, equipment for the complete installation of the system, in accordance with recommendations of the equipments manufacturer. Installation shall follow standard broadcast wiring and installation practice, and shall meet or exceed industry standards for such work. 7.4. Vendor must observe proper circuit polarity. No cables shall be wired with polarity reversal between connectors with respect to either end. Special care shall be taken while wiring cables, to ensure that constant polarity is maintained. 7.5. Vendor must provide adequate protection to install equipment against electrical surges. 7.6. Vendor must ensure that all systems are in first class working condition and free of short circuits, ground loops, video noise and excessive system noise or any fault affecting its efficiency/quality/life. 7.7. At time of installation, Vendor must provide owner’s manuals, manufacturer’s data sheets, and a complete equipment list. 7.8. At the time of installation, Vendor must provide comprehensive system schematics, labeling and showing detailed connections to all equipment. 7.9. Vendor shall provide on-call support (6 days a week) including assistance with operation and maintenance of the system at respective location(s) all free of cost for a minimum period of one year from the date of the first successful start/functioning/operation of the equipment and subsequent issuance of site acceptance. 7.10. A site survey may be required at no cost to HEC to determine specific cable runs and cable management associated with the desired system. Any components needed during installation resulting from failure to perform a site survey must be provided at Vendor’s expense.

WARRANTY Following Warranty clauses are applicable to the equipment under this tender, 8.1.

8.2.

Selected Bidder shall provide Free of Cost Warranty/Services for the equipment (items) and Software support and ensure that all equipment (items) and its parts supply to the sites as per Annexure ‘A’ are not reaching end of line in next ‘2’ years and free from any sort of defects for the warranty period. A Service Level Agreement (SLA) will be required to establish appropriate level of support for speed repair and replacement. Each and every call will be attended by competent staff of the Bidder within 3-4 hours of its notification either on phone or in writing during business hours (9am -5pm). Delay in attending the call and delay in Page 10 of 36

Tender Document for Video Conferencing Equipment

8.3.

rectification of fault will lead to consequential financial damages to the Vendor/Bidder. The Successful Bidder will warrant that the equipment supplied under the Work Order/Purchase Order are new, un-used (non-furbished) and incorporate all recent improvements in design and materials and which should be of good quality as per acceptable standards.

PROJECT IMPLEMENTATION PLAN The Bidder should provide a detailed Project Implementation Plan in MS Project/ Primavera/Any other Planning software as part of the Technical Proposal. This will be the basis for ensuring that the Project Implementation is regulated under defined time lines. This will also form the basis for HEC to claim Liquidated Damages, for inclusion in the Contract, relating to delays, besides supplies and services not conforming to specifications, and/or other Contract commitments.

10.

MEET OR EXCEED SPECIFICATIONS For all categories the specifications provided in this Tender Document are the minimum requirements of HEC. Bidders must meet or exceed these specifications to meet the actual requirements of this Project and its successful practical implementation. But in such cases, additionally proposed or altered specifications should clearly be highlighted to enable HEC to clearly identify modified specifications.

11.

TERMS OF PAYMENT 11.1. No payment shall be made in advance to the Contractor as mobilization advance. 11.2. Fifty percent (50%) cost of equipment shall be paid and will be released after successful delivery of ALL equipment. 11.3. Thirty percent (30%) cost of equipment shall be payable to the Contractor upon successful installation, integration, testing with HEC sites & commissioning of equipment as elaborated in the Scope of Work specifically and in Tender document generally. 11.4. Twenty percent (20%) cost of equipment shall be payable to the Contractor upon Performance Assessment Test (PAT) and Final Acceptance Test (FAT) of project deployment which will be conducted no less than two (02) months subsequent to the commissioning of all the equipment. 11.5. Ten Percent (10%) of the payable amount against each invoice/payment will be retained as security/retention money and will be released after completion of first year standard warranty period. 11.6. All payments shall be made through cross cheque in the Pak Rupees. Taxes will be deducted at source as per government rules at the time of payment. 11.7. If the progress of the work is not to the satisfaction of the Executive Director, HEC. Executive Director HEC has the right to cancel the order, get the work done from third party selected in accordance with the PPRA rules subject to the condition that if the first party has to pay any amount in excess of the agreed amount, the difference will be recovered from the second party.

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12.

CLARIFICATION AND AMENDMENT IN TENDER DOCUMENT A bidder requiring any clarification of the Tender Document may so notify to contacts given bellow in writing or via email. HEC may respond in writing through email, letter or web notification to any request for clarification of the Tender Document, which are received at least seven (07) days prior to the date of Bid submission. Written copies of any response (including details of the original query but without identifying the source of inquiry) will be sent to all Bidders who have received the Tender Document, by e-mail, or Fax. Syed Ali Raza Project Manager (VC), HEC Sector H – 9, Islamabad Ph: +92 (51) 90402236 Fax: +92 (51) 90402202 Email: saraza@hec.gov.pk

Anwar Amjad DG-IT, HEC Sector H – 9, Islamabad Ph: +92 (51) 90402203 Fax: +92 (51) 90402202 Email: aamjad@hec.gov.pk

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13.

Annexure - A : List of Universities/Institutes Sites

Sr. # 1 2

Institutions/Site Name University of Swat Pakistan Institute of Fashion Design

3 4

HEC Khanuspur Higher Education Commission Auditorium

Location Swat, K.P.K Lahore Punjab Khanuspur, K.P.K H-9 Islamabad

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14.

Annexure - B: Technical Information Submission Form (To be attached with Technical Proposal)

Serial #

Item

Product QTY Name/Model

VC Unit Advanced with Camera (Full HD 1080p) PTZ Camera with Mount

Camera controller with LCD display

Video Mixer with 8 inputs and 4 outputs support different interfaces

5 6

DVD Recorder (Capable for recording/playback HD and non-HD) LED Screen minimum 46â&#x20AC;?-55â&#x20AC;? [Samsung, LG, Philips or Equivalent] Full HD with Wall Mount

2 5

LED Wall Mount

Slide Changer with laser Pointer for Presenter

Passport Drive 1-TB

Gooseneck Microphones

Wireless Microphones

Collar Microphones

Digital Audio Mixer with 20 Channel

Audio Amplifier System

Speakers

Rostrum

Equipment Rack [(Imported/Branded, and can handle LCD, CODEC with Integrated Audio System, Data Electric Cabling etc)] Multimedia Projector 4000 Lumens with 6 * 6 / 6*8 wall Mounted Screen Interactive Pen Display with Glass Surface

Digital Camera along with Carrying Case Sony/Canon or Equivalent

Reference Brochure Page. #.

Make

Part Number

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Tender Document for Video Conferencing Equipment

Handy Cam (Video recorder with Carry Case) and Standard Tripod Stand

Video Conferencing Room Aesthetic Work Setup

15.

Annexure-C: Cost Information Submission Form (To be attached with Financial Proposal)

Serial #

Item

QTY

VC Unit Advanced with Camera (Full HD 1080p) PTZ Camera with Mount

Camera controller with LCD display

Video Mixer with 8 inputs and 4 outputs support different interfaces

DVD Recorder (Capable for recording/playback HD and non-HD)

LED Screen minimum 46”-55” [Samsung, LG, Philips or Equivalent] Full HD with Wall Mount

LED Wall Mount

Gooseneck Microphones

Wireless Microphones

Collar Microphones

Digital Audio Mixer with 20 Channel

Audio Amplifier System

Speakers

Rostrum Equipment Rack [(Imported/Branded, and can handle LCD, CODEC with Integrated Audio System, Data Electric Cabling etc.)] Multimedia Projector 4000 Lumens with 6 * 6 / 6*8 wall Mounted Screen

18 19

Interactive Pen Display with Glass Surface

Unit Price

Total Price

Part Number

Slide Changer with laser Pointer for Presenter Passport Drive 1-TB

Product Name/Model

2 2

4 4

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Digital Camera along with Carrying Case Sony/Canon or Equivalent

Handy Cam (Video recorder with Carry Case) and Standard Tripod Stand

Video Conferencing Room Aesthetic Work Setup

Total Cost Note: 

Equipment Prices should include all installation Charges.



Sample Rostrum, Equipment Rack, LED Mount can be seen at HEC Islamabad.



Sample Aesthetic work and its requirement can be seen at HEC Islamabad.



The bidders must submit the Samples for Aesthetic work as noticed/informed at HEC Islamabad.

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16.

Annexure - D : Technical Specifications of Equipment (To be attached with Technical Proposal) Required Equipment

Technical Specifications

Compliance (Y/N)

Comments

1. Interoperability Standard for IP (h.323,SIP) and ISDN  H.320  H.323  SIP 2. Video standards  H.261  H.263 +  H.263 ++  H.264 3. Frame Rates (Point to point )  Minimum 30 frames per second  Minimum 60 fields per second 4. Video Inputs:  Integrated Main camera  Additional auxiliary camera  Document Camera on S-video/CVBS

 

Support DVDR recording on S-video/CVBS

Support plug-and-play DVI input



HD Video Conferencing (VC) System with camera and CODEC Origin: North

America/China/Europe/Japan

PC/Laptop (SXGA) connection provision for PowerPoint presentations etc 5. Video output:  DVDR for recording For Primary Display:  LCD/LED  Multimedia Projector For Secondary Display:  LCD/LED  Multimedia Projector  Video Output : Standard for VC System / Camera Controller

 

Support DVI-HDMI to HD displays Support Far Content Display

6. Video format  PAL, NTSC  Graphics : XGA, SVGA, VGA, SXGA Video Bandwidth  H.323 - 2Mbps (minimum)  H.320 - 512Kbps (minimum)  SIP - 2Mbps (minimum) 7. Integrated Main camera  Ultra quite , Ultra – fast action pan /tilt / zoom  60° Field view or better  Tilt Range : +/- 15° (UP/ Down) or better  Pan Rage : +/- 90° (left /right) or better  Total Field view : 240° or better  14 x zoom or better  Auto focus  Automatic white balance

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 

Camera Preset local and far end Standard –based far end camera control (FECC)  Remotely operated snap shot 8. Video Resolution  Full HD 1080p Resolution  Interlaced video (60 /50 field full –screen video for NTSC / PAL )  NTSC: 4 SIF (704 x 480)  NTSC: SIF (352 x 240)  PAL: 4 CIF (704 x 576)  PAL: CIF (352 x 288)  Advanced Screen Layouts to display multiple locations  Picture-in-picture 9. Dual Video Support/Resolution  Dual Video Support to transmit PC/VCR/External camera and presenter  XGA (1024 x 768) ,SVGA (800 x 480) for graphic display  People Video support for 4 CIF and SIF on second VGA display 10. Audio protocols  G.711, G.722.1, G.722, G.728 on IP or ISDN or Mixed calls  G.711, G.728 on IP/ ISDN 11. Audio Feature  Full duplex audio  Stereo  Mono  CD Quality  Instant Adaptation Echo Cancellation  Automatic Gain Control (AGC)  Voice Activated Camera Tracking  Automatic Noise Suppression (ANS)  Audio Mixer Mic, VCR, Telephone , Line in  Ability to connect Audio calls 12. Videoconference system should be able to connect Audio conferencing system  The system should have integration with wideband conference 13. Audio input  1 x Microphone Support standard XLR

inputs 

2 x RCA inputs for stereo or mono input DVDR  2 x RCA for mixer  Support for Audio Conferencing minimum 35 mics 14. Audio output  Primary Audio output  Secondary Audio output  DVDR (mono & stereo) 15. Digital Tabletop Microphone Array  360° degree voice pick up ; 4.8 dB less reverberant than omni microphone  Three Cardioid elements per microphone  Integrated mute button (local and far end)

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Tender Document for Video Conferencing Equipment

16. Network interface support  Ethernet port : (10/100Mbps)  4 x ISDN BRI  PSTN 17. Network Features  Automatic IP/ISDN calling  Down speeding over IP and ISDN  Auto SPID detection and configuration  SNMP for enterprise management  Audio and video Error Concealment over IP ,ISDN and mixed call  Maximum call length digital timer  IP Address Conflict Warning 18. System Management / Directory Services  Software Up-gradation via ISDN, PC, LAN  Downloading CDR  Directory Services 19. H.323 Quality of Service Features  IP DiffServ  IP Precedence  TOS  RSVP  IP Packet Loss Recovery and Jitter Control



Support network diagnostics functions to test the following and produce diagnostics reports: n Connectivity between two nodes o o o o o

QoS NAT Available bandwidth H.323 ALG SIP ALG

20. Security  Secure password authentication  Administration password  Management via HTTP, Telnet  SNMP security alerts 21. Encryption on IP/ISDN/Serial Ports HIGHER EDUCATION COMMISSION  RFP for Video Conferencing Equipment & Services  Page 29 of 42  Software encryption on ISDN ,IP and serial / V.35 22. User Interface  User friendly graphical interface 23. Collaboration Solution  Direct XGA port for data sharing, online presentations, and PC  desktop display in an ongoing video conference  Net-meeting Support  Web streaming supporting various media players and the latest  compression standards (optional) 24. Firewall Support  System should able to operate behind Firewall

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Tender Document for Video Conferencing Equipment

25. Electrical  Auto sensing power supply  Operating voltage/power 110-240 VAC  50-60 Hz 26. Environmental specification  Operating Temperature : 0 ° to 40 ° C  Operating Humidity : 10 to 85 % RH non condensing 27. Operations and Maintenance  Easy interactive interface  SNMP V2 MIB  Telnet  FTP 28. Technology Evolution Features  Software up-gradable to any new features/services 29 Warranty  Min one Year Warranty from the date of System Installation for parts and after sales service 30. The system must be supported for medium room sizes with 50-100 people. 31. Built in MCU for at least 1 plus 3 sites 32. Provision of licensed P+C software , 33. Interoperability Standard for IP, ISDN with MGC100, & Codain MCU, TMS, TCS

34. Video Bandwidth   

H.323 - 4Mbps (minimum) H.320 -2Mbps (minimum) SIP - 4Mbps (minimum)

35. Origin 1.

2. 3. 4.

2. PTZ Camera with Mount (for presenter) Panasonic/Samsung/Sony/Equivalent

5. 6. 7. 8. 9. 10. 11. 12. 13. 14.

15. 16.

 North America/China/Europe/Japan A high resolution CCD Camera with image sensor 1/4'' CCD, that combines a high -speed quiet pan/tilt with angle view 2 Minimum 40x zoom (10 x optical and 4x digital) Auto and manual focus 4 VISCA camera control with at least 10 preset positions IR remote control Thin profile and wall - mount Bracket EZ Camera Cabling System. Effective Pixels : 768(H) X 494(V) Vertical Signal : PAL/NTSC Horizontal Field of view: 6.6 to 65 Degrees Minimum Illumination : 3.5 lux (F1.8) Auto exposure: Auto/Manual / Priority AE: Exposure Compensation; Back Light Compensation Pan / Tilt : Horizontal +/- 100 Degree (Max speed 300 Degrees/s); Vertical +/- 25 Degree (max speed 125Degree/s) Video Output : Standard for VC System / Camera Controller Operating Temperature: 32 to 104 F (0 to 40C)

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Tender Document for Video Conferencing Equipment

1. Operation Modes: Digital Still Camera, Digital 2. 3. 4. 5. 6.

3. Digital HD Video Camera Recorder with Stand

7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19.

4. DVD Recorder Sony/ Philips/Equivalent

5. Multimedia Projector HD minimum 4000 lumens Origin: North

America/China/Europe/Japan

Video Camera, PC Camera, MP3 Player, Mass Storage Device, Video Player, Video Recorder. 3- 4 inch LCD display 8 to 10 megapixel still image; 30X Optical, 55X Extended Zoom Touch-screen Clear Photo LCD display 1920x1080 Full HD Recording Up to 3 hours of recording with 160 GB embedded Flash Memory Optical Sensor Resolution: 2.1 MP Optical Sensor Technology: CMOS Shutter Type: Electronic Rolling Shutter Image Resolution: 3648*2736, 2592*1944, 1600*1200 White Balance: Auto / Daylight / Tungsten / Fluorescence Exposure: Auto Self-Timer: 10 second delay Flash: Auto / Off Image Play: Single Image / Thumbnails / Slideshow File Format: Picture: JPEG; Movie: MPEG4(ASF); Voice: WAV PC Interface: Mini USB 2. 0 Port TV In: YES TV Out: YES (TV: NTSC/PAL; Audio: Stereo

Progressive Scan Playable Disk Types: DVD Video · DVD-R · DVD-RW · CD (Audio) · CD-R · CD-RW Recordable Media: HDD · DVD-R · DVD+R · DVD-RW · DVD+RW · VR Supported Recording Speeds: P · LP · EP · SLP · HSP · HQ HDD Size: 500 GB HDD Recording Time: 21 Hrs. Minimum / 204 Hrs. Maximum DVD Recording Time:1 Hrs. Minim / 6 Hrs. Maximum Dubbing: DVD to HDD, HDD to DVD, 24x DVD Recording Speed Recording Formats: MPEG1 · VBR Supported Programmable Timer: EPG, VCR Plus+, 30 Events I/O: Inputs: Composite x 2 · S-Video x 2 · Component x 1 · Analog Audio x 2 · RF (TV) x 1 Outputs: Composite x 2, S-Video x 2, Component x 1, Analog Audio x 2, Digital Audio Coaxial x 1, Digital Audio Optical x 1, RF x 1 Other I/O: Composite Input · S-Video Input · Audio Input · DV Input. Full HD minimum 4000 lumens Optical Display Technology: 0.8" LCD w/ MLA Light Output(Lumens): 5000 normal / Eco = approx. 80% of normal mode Resolution: UXGA 1600 x 1200 Contrast Ratio (up to): 600:1 Throw Ratio : 1.5 to 2 (standard lens)

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6. Projection Screens with wall mount Aurora/Equivalent

7. Slide changer with laser pointer for Presenter Logitech/ Equivalent

8. LED TV Screen 46-50" Phillips/ Sony/ Panasonic/ Samsung/ Equivalent (Full HD)

Projection Distance: 2.5 to 68.5 ft. / 0.74 to 20.9m Projector Angle : 10.3 to 10.8° tele / 13.7 to 14.5° wide Zoom : 1 to 1.33 Focus : Manual Keystone Correction : +/- 40° horizontal, +/- 30° vertical SD/HD Video Signal Compatibility: 480p, 576i, 576p, 720p, 1080i Supported Video Standards: NTSC 4.43, PAL, PAL60, PAL-M, PAL-N, SECAM PC Signal Compatibility: SVGA, XGA, WXGA, WXGA+, SXGA, SXGA+, UXGA Input/Output Terminals: VGA 15-pin D-sub, DVI-D w/ HDCP, S-Video. A/V Optional Lenses: NP01FL, NP02ZL, NP03ZL, NP04ZL, NP05ZL Size Min 8’ x 8’ Motorized with remote control feature and Ceiling Mount  Style: Wall Mounted  Material: Matt White  Format: 16:9  case color: white  Screen gain: 1.1  Viewing angle: 50 Wireless Presenter with Red Laser Pointer Cordless PowerPoint Slide Changer with Mouse and Shortcut Keys - Remote Control Range: 100m  Plug and Play USB Receiver - Quick and easy to set up on any PC  Dedicated Slide Control - Move forwards and backwards through your presentation  Short Cut Keys - Change slides, start your presentation and blank screen wirelessly  Transmitter and receiver are integrated into one unit, built-in flash memory optional (1GB-8GB)  Integrated Laser Pointer - Focus your audience's attention on key areas of your slides  Compatible with Windows 7, Vista, XP, Mac OS & Linux             

Widescreen LED Display Full HD 1080p Resolution 16:9 Image Aspect Ratio True Motion 120Hz Refresh Rate Inputs/Outputs: 2 x USB Maximum Resolution: 1920 x 1080 Brightness: 450 cd/m² Refresh Rate: 120 Hz Viewing Angle (Vertical x Horizontal ) Degrees: 178 x 178 HDMI Inputs port PC Input port Mounting, Table Stand Included Minimum 1 year Warranty

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9. Moveable wall mount Kit for LED TV Screen 46-50

10. Microphones (Gooseneck Mics) TOA/Universal /Equivalent

11. Instructor's Microphone/ collar mics TOA/Universal /Equivalent

12. Wireless Microphones TOA/Universal /Equivalent

13. Digital Audio mixer 20 ports, echo cancellation and far end feedback reduction device TOA/Universal /Equivalent

LED--LCD PLASMA TV TILT BRACKET WALL MOUNT 46 to 55”  Fits most flat-panel plasma and LED from 46"-60" and up to 120 lbs.  tilt range: +8.5° to -10°  ProSet™ lets you make micro-adjustments in height and level after mounting 1 Gooseneck podium microphones 2 Consistent on-axis response 3 Structured ultra-thin gooseneck 4 Various mounting options, flexibility of cable to allow use by 6-8 participants 5 Push to talk 6 Element: Back electret condenser 7 Polar pattern: Super- Hyper Cardioid, preferably covering 6-8 participants 8 Polar Pattern: Selectable Omni (optional). 9 Low Impendence balanced: 200 ohms 10 Frequency response ( -8db ): 75-15000 Hz 11 Power level (0db- 1m W/Pascal) at 1,000 Hz: (-44db) 12 Open circuit voltage (at 1,000 Hz): 6.6mV/pascal 13 Equivalent noise (0db=20 microphones): <28db SPC 14 SPC (1% reduction, 1,000 Hz): 130db 15 Minimum voltage/current requirement 16 Special: Transform less output device 17 Case material: Steel 18 Finish: Nonreflecting black 19 Included accessories: Windscreen 2 piece Shock mount CPSM-kit 20 Appropriate connector type for interface with mixer/VC System/Echo Canceller 1 Consistent on-axis response 2 Structured ultra-thin design 3 Preferably push to talk 4 Causes no interference to the Video Conferencing System, especially the audio sections 5 Supports interface with mixer/VC system with perfect matching 6 Polar pattern: Standard for collar mics 7 Low output Impendence 8 Works with Echo Canceller 1 Consistent on-axis response 2 Structured ultra-thin design 4 Preferably push to talk 5 Causes no interference to the Video Conferencing System, especially the audio sections 6 Supports interface with mixer/VC system with perfect matching 7 Polar pattern: Super- Hyper Cardioid 8 Low output Impendence 9 Works with Echo Canceller 1. Frequency Response  0-3db  Micro 100-17000 Hz  Aux:40-21000 Hz 2. Front / Rear Panel Controls

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Tender Document for Video Conferencing Equipment

14. Power Amplifier System TOA/Universal /Equivalent

15. Ceiling mounted Speakers TOA/Universal /Equivalent

16. S-video Distributor Deny/D-Link/Equivalent

17. Interactive Pen Display Panasonic/Acer/Equivalent

 20 microphones level control  1 master gain control  1 Fader and Headset volume  1 bass and treble control each  indication lamp  power button switch  AC in  Low/High out put  Record Jack  Microphones input jack 3. Power Supply Requirements  110-240 VAC, 50-60Hz  Operate-able maximum temperature up to 36oC. 4. Rack Mounting Speaker Rated Output: 120 W to 150 W Input:  2 program inputs (parallel), 0 dB*, 20 kΩ, balanced  2 priority inputs (parallel), 0 dB*, 20 kΩ, balanced Impedance: 83 Ω (100 V) S/N Ratio: 80 dB or more Total Harmonic Distortion: 1% or less (at rated output f = 1 kHz) Frequency Response: 80 - 16,000 Hz, ±3 dB (at 1/3 rated output) High-performance 40-Watt PA loudspeaker  Powerful 15'' Woofers  Ultra-wide 50 Hz – 18 kHz frequency range (-10 dB); impedance 4 Ohms  Overload-protection circuitry ensures optimal HF driver protection  Parallel input connectors allow linking of additional loudspeakers Operate-able maximum up to 360C 2 x 8 ports for distribution of audio and video from main VC system (CODEC) to audio system multimedia, TV screen, instructor camera etc. Screen Size Active-matrix LCD display (17”-21”) Screen Type Electromagnetic resonance technology Tilt Stand Adjust the console’s tilt angle from a minimum position of 18° from vertical to a maximum position of 73° from vertical Mounting Standard VESA 75 mm rear mounting plate Communication Interface USB 2.0 (high speed) Resolution XGA 1024 × 768 pixels or above Pen Battery-free, tethered pen with convenient storage location for easy access Input/Output Interface Video IN HD15 (F) Video OUT HD15 (F)

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Tender Document for Video Conferencing Equipment

18. Digital Camera along with carrying case Sony/Canon /Equivalent

19. Equipment Rack

20. Rostrum

USB USB (B) (×1) USB 2.0 USB USB (A) (×2) integrated USB 2.0 hub to connect a mouse, keyboard or memory storage device. Security Advance security slot  Min 16 mega pixels  30 x Optical zoom and 120x digital zoom  HD Movie  LCD 3” touch screen  Memory type: MS Duo/MS Pro Duo/SD/SDHC, Size 16 BG High standard equipment rack as per dimension of the equipment to be provided by the firm with moveable trays, can handle LED, CODEC with Integrated Audio System, Data Electric Cabling etc built in power sockets, lighting and fans.. Rostrum In Standard dimension Specially use in class room environment PTZ Camera Controller with LCD Display  Screen Display 16 x 2 Characters 3.5” LCD color picture

21.PTZ Camera Controller with LCD Display

22. External hard drive 1tb portable usb 3.0 Seagate/WD /Equivalent



Control Object High Speed Ball



PTZ decode



High Speed Ball



General Ball



16 Picture Processor



Protocol Pelco-D, Pelco-P, Alec, Samsung



Vido-B01, Neon, HTSCAM, HD600, TOTA



Baud Rate 1200, 2400, 4800, 9600 and 19200 bps



Out Channel 2 Channels



Communication Distance Max : 2400m

 

   

USB 3.0 plug-and-play drive Easy-to-use preloaded backup and encryption software Upgradable to FireWire 800 or eSATA Access content over the network and on TV when paired with other GoFlex products Audio Video Cabling laying/ducting/ solding and connecter installation Carpeting Cartons Fall Celling Paint



Electric/Power work

  

23. Video Conferencing Room Aesthetic Work

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Tender Document for Video Conferencing Equipment

High standard quality of cabling, ducting, connectors, and fixture to be used. The work will be according to room dimensions.

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Tender Document for Video Conferencing Equipment

17.

Annexure - E : Overall Compliance Undertaking (To be attached with Technical Proposal)

I, (Name); (CNIC#); (Designation), (Company Name) have gone through the Terms/Conditions of this RFP and have found the document in whole as non-biased to any particular vendor or product/brand. I hereby undertake and firmly bound myself to abide by/comply all sections of this RFP except for those items noted below. 1 2 3 4 5 6 7 8 9 10

Signature Official Stamp Date:

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Tender Document for Video Conferencing Equipment

18.

Annexure – F: Firm’s References (To be attached with Technical Proposal) Relevant Services Carried Out in the Last Two Years That Best Illustrate Qualifications

Using the format below, provide information on each reference assignment for which your firm/entity, either individually as a corporate entity or as one of the major companies within an association, was legally contracted. Assignment Name:

Country:

Location within Country:

Key Professional Staff Provided by Your Firm/ entity(profiles):

Name of Client:

N of Staff:

Address:

N of Staff-Months; duration of assignment:

Contact Number(s) of Contact Person at Client End:

Start Date (Month/Year):

Completion Date (Month/Year):

Name of Associated Consultants, if any:

Approx. Value of Services (in Current ): o

N of Months of Professional Staff Provided by Associated Consultants:

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions performed:

Narrative Description of Project:

Description of Actual Services Provided by Your Staff:

Firm’s Name:

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Tender Document for Video Conferencing Equipment

19.

Annexure – G: Mandatory Requirements (To be attached with Technical Proposal)

Mandatory Information Required 1

Income Tax and Sales Tax Registration Certificates

Certificate for Authorized Dealership/Partner.

Authorization letter in Original from principal for participating in the Bid

Quoted Product Technical Compliance Sheet Proof of company being in operation for at least 3 years in Pakistan in relevant business

Company’s Organogram with technical team strength (Resources, Resumes of dedicated project technical Staff, Shared Staff ) BOQ (Component Level part numbers and reference brochures)

Guidelines

Reference Page #

Please Provide Registered Name of the Organization, National Tax Number, Sales Tax Number and GST Number. Please indicate the duration and scope of association in the current capacity with the Principal. Please Provide the Name and contact details of representative who is authorized to verify Vendor’s local partnership Please provide filled Annexure D Please provide a copy of Registration with Security & Exchange Commission of Pakistan, or a copy of Contract Agreement signed with a firm/ organization in Pakistan at least 2 years ago. Please Provide Organization chart with List of Technical staff and Managerial staff, their profile with relevant experience, resume. Please provide filled Annexure B & C also provide reference document for all quoted product.

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Tender Document for Video Conferencing Equipment

20.

Annexure â&#x20AC;&#x201C; H : Specimen for Affidavit

From:

_____________________ _____________________ _____________________

To,

HIGHER EDUCATION COMMISSION H-9, Islamabad

Subject: Affidavit 1.

We, M/S______________________ having our office at ___________________ hereby undertake that as a result of contract between us and HIGHER EDUCATION COMMISSION for the Supply, Installation, Testing and Commissioning of Video Conferencing Equipment Tender, if any conflict / dispute arise regarding the execution of work, we shall not resort to any court of law. The dispute / difference, if any, shall be settled as per relevant clauses of the tender document issued by HIGHER EDUCATION COMMISSION vide No.__________________ dated _________________________ 2008.

We, M/S __________________________________________ are not involved in any litigation and has never been black listed by any organization in Pakistan.

Authorized Signature M/S________________________ ___________________________ ___________________________ Dated______________________

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Tender Document for Video Conferencing Equipment

21.

Annexure - I: SPECIMEN FOR INTEGRITY PACT

INTEGRITY PACT FOR Supply, Installation, Testing and Commissioning of Video Conferencing Equipment Tender Number: Tender Value: Tender Title:

_________________ _________________ _________________

Dated:

________________

{Name of Suppliers}hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Pakistan or any administrative sub division or agency thereof or any other entity owned or controlled by (GOP) through any corrupt business practice. Without limiting the generality of the foregoing {Name of Suppliers}represents and warrants that it has fully declared the brokerage, commission, fees etc paid or payable to anyone and not given or agreed to give and shall not give or agree to anyone within or outside Pakistan either associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finderâ&#x20AC;&#x2122;s fee or kickback, whether described as consultation fee or otherwise , with the object of obtaining or including the procurement of a contract, right, interest, privilege, or other obligation or benefit in whatsoever form from GOP, except that which is been expressly declared pursuant hereto. {Name of Suppliers}certified that it has made and will make full disclosure of all agreements and arrangement with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty. {Name of Suppliers}accepts full responsibility and strict liability for making any false declaration, not making full discloser, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege, other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other right and remedies available to GOP under any law, contract or other instrument, be void able at the option of GOP. Notwithstanding any right and remedies exercised by GOP in this regard, {Name of Suppliers}agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices, and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finderâ&#x20AC;&#x2122;s fee or kickback given by {Name of Suppliers}as aforesaid for the purpose of obtaining or inducting the procurement of any contract, right interest privilege or other obligation or benefit in whatsoever form GOP. __________________________ Stamp & Signatures

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Tender Document for Video Conferencing Equipment

22.

Annexure – J: Proposal Submission Form.

PROPOSAL SUBMISSION FORM The Project Director (Video Conferencing), Higher Education Commission, H-9, Islamabad Sir We, the undersigned, offer to provide the consulting services For “Supply, Installation, Testing and Commissioning of Video Conferencing Equipment” in accordance with your Tender Document dated ____________, and our Proposal. We are hereby submitting our Proposal, which includes this technical proposal, and a financial proposal sealed under separate envelopes.

We understand you are not bound to accept any Proposal you receive and reserves the right to accept or reject any offer and to annul the bidding process and reject all proposals without assigning any reason or having to owe any explanation whatsoever.

The decision of evaluating committee shall be final and cannot be challenged on any ground at any forum and the evaluating committee will not be liable for any loss or damage to any party acting in reliance thereon. We remain, Yours’ sincerely

Authorized Signature: Name and Title of Signatory: Name of Firm: Address:

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Tender Document for Video Conferencing Equipment

23.

Annexure – K: Technical Evaluation Criteria Weight of the Technical scoring is 70%, which is further divided in two parts as follows.

Part ‘A’ = 30% (General Evaluation – Corporate Profile) Part ‘B’ = 40% (Technical Demonstration/Presentation) Sr #

Attributes

Max. Score

Criteria

Guidelines

Reference Page#

Part A) General Evaluation – Corporate Profile Corporate Profile 1

Details of Offices (Office means only Company designated place and not a Franchise)

Spare Parts Availability

If the firm has its Office in Karachi/Lahore/ Islamabad/Quetta/Peshawar/ Muzaffarabad.

If bidder has active Spare Parts Depot/facility in All provincial capitals of Pakistan and Azad Jammu & Kashmir. It bidder has active Spare Parts Depot/facility in Karachi, Lahore & Islamabad. If bidder has active Spare Parts Depot/facility Karachi/Lahore/ Islamabad/Quetta/Peshawar/ Muzaffarabad.. If the bidder has more than 5 Technical staff with at least (3) International Certified Product Specialist.

Total relevant Technical Staff deployed for the Project.

If the firm has its Offices in All provincial capitals of Pakistan and Azad Jammu & Kashmir. If the firm has its Offices in Karachi, Lahore, Islamabad.

Please Provide addresses, phone, fax numbers, e-mail address as well as names and designations of responsible persons for each location.

Please Provide addresses, phone, fax numbers, e-mail address as well as names and designations of responsible persons for each location of Spare parts Depot/facility.

Please Provide Resumes/Profiles of all Technical staff including the respective International

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Tender Document for Video Conferencing Equipment

Technical Strength

Financial Strength

If the bidder has more than 5 Technical staff with at least (2) International Certified Product Specialist.

If the bidder has more than 5 Technical staff with at least (1) International Certified Product Specialist.

If the bidder has 21-30 or more Technical staff.

If the bidder has 10-20 Technical staff.

If the bidder has less than 10 Technical staff.

If the bidder has more than Rs. 100 million annual Turnover for last two (02) years. If the bidder has between Rs. 75 million to 100 million annual Turnover for last two (02) years. If the bidder has between Rs. 50 million to 75 million annual Turnover for last two (02) years.

Company in Operation

1 Mark for each year

Completed Similar Projects

If the bidder has completed more than 05 similar projects. If the bidder has completed 02-05 similar project.

02 Sub Total (Part A)

Vendors Certifications with certification detail including Course outline and practical work.

Please provide name, designation, qualification, experience, certification, contact details of each Technical staff. Please provide the last two years annual reports/ audit reports. Also certificate from bank certifying Bidderâ&#x20AC;&#x2122;s sound financial position and credit limit.

Please provide a copy of Registration with SECP. Please Provide the filled Proforma as per Annexure - H.

Weight of the Part (A) in Technical Evaluation is 30% and firm's Score will be calculated using following formula Firm's Score = Marks Obtained by Firm in Part A/Total Max. Marks of Part A * 30

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Tender Document for Video Conferencing Equipment

Part B) Technical Demonstration/Presentation 16

Distinguished Feature about each Product.

Will be assigned by Technical Evaluation Committee after having * Presentation from the Bidder(s).

Video Conferencing System (i.e. CODEC) Video/Audio Quality, Bandwidth, Multi Site support, Interoperability, etc.

Audio/Video Solutions (i.e. Microphones, Amplifier, Mixer Speakers) Audio Quality, Noise Cancellation, Echo generation etc. Project Execution Plan (Should be submitted on MS-Project or other Planning software)

Training Schedule Plan (Should include complete course outline detailed, duration and location of training with User/Operating manual of all quoted equipment etc.) Sub Total Part (B)

Supporting documents should be provided along with Technical proposal Weight of the Part (B) in Technical Evaluation is 40% and firm's Score will be calculated using following formula Firm's Score = Marks Obtained by Firm in Part B /Total Max. Marks of Part B * 40

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Tender Document for Video Conferencing Equipment

24.

Annexure – L: Financial Proposal Evaluation Criteria Weight of the financial scoring is 30% and Firm’s Score will be calculated using following formula. Firm’s Score= (Minimum Bid Value / Bid in Consideration)* 30

Page 36 of 36

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SOIL FERTILITY RESEARCH INSTITUTE (SFRI), GOVERNMENT OF THE PUNJAB,AGRICULTURE DEPARTMENT, THOKER NIAZ BAIG, MULTAN ROAD LAHORE

TENDER NOTICE This office intends to procure 4 Mbps CIR Bandwidth with minimum 5 Static IP’s under the project, entitled “Development of Digitized Profile of Land for Agriculture in the Punjab Province” for the period up to 30.06.2013(Renewable on performance basis).Sealed quotations in Pak Rupee for Internet Bandwidth as specified below are invited from well reputed firms/concerned service provider who have valid income tax registration.

Description

Qty.(No)

Internet Bandwidth Primary Media Fiber Optic

Total= 4MB CIR With min 5 static IP’s

Internet Bandwidth Backup Media Fiber Optic / Wireless

-do-

Delivery & Installation Schedule from the date of Signing contract 3 week

-do-

Delivery Location

Directorate of Soil Fertility Research Institute, Thokar Niaz Baig , Multan Road Lahore -do-

Sealed Quotation should be accompanied with Income Tax Certificate and call deposit @ 2% of the total bid amount as earnest money in favour of Director of Soil Fertility Research Institute, Lahore. Tender Document containing Technical specifications & detailed Term and conditions may be obtained from this office during office hours on payment Rs.500 in cash (non refundable).

Specific Terms and Conditions 1. Mention the list of services, devices and items offered along with package without incurring additional cost such as number of static IPs, Routers, Switches and media convertors or any other relevant material. 2. Upload bandwidth of primary link should be equal to download speed. 3. Medium of backup link (OFC/Wireless with equal download and upload bandwidth).What procedure (For switch over)and time in case of primary link goes down. 4. Primary link must be on Fast Ethernet Interface and upgradable up to 100 Mbps without incurring further deployment charges on existing hardware infrastructure. 5. Zero downtime on shifting over to backup link and vice versa in case of any problem or ISP's scheduled servicing etc. 6. In case of damage of hardware equipment provided by ISP to this Office, ISP must provide immediate backup till the resolution of actual equipment. 7. Company profile containing Copy of registration of firm / company, NTN detail, financial position, enterprise clientage list, OFC topology routes, backbone links and detail of technical & support staff along with functional time should be accompanied with quotation.

8. Reports for performance, monitoring/usage of bandwidth preferably through graphs on monthly, quarterly and yearly basis should be delivered. 9. This Office reserves the right to discontinue internet service on one month notice in case of breach of any term and condition. 10. The tender quotation should reach to the o/o the under signed up to 05.12.2012 by 01:00 PM which shall be opened on same day at 02:00 PM in the presence of the tenderers who desire to participate in the tender opening.

Director, SFRI

Karachi Tools, Dies & Moulds Centre A subsidiary of Pakistan Industrial Development Corporation (PIDC) Ministry of Production, Government of Pakistan

TENDER NOTICE

Tender # 37/KTDMC/2012-13 1.

Karachi Tools, Dies & Moulds Centre (KTDMC) is a subsidiary of Pakistan Industrial Development Corporation (Pvt) Ltd. (PIDC). The objectives of KTDMC are to design, develop and manufacture TDM & promote training, consultancy & skill development services related to TDM to public & private sector.

Sealed Tenders are invited from reputable and eligible bidders for the following items:

S.No

Item Name

Qty

(CCTV) Surveillance Cameras for Out Door & Indoor Area including 24x7recordingwith DVR

CPU High Configuration

Tender documents are available at the given below address against tender fee of Rs 200/-(non-refundable) from

23rd November 2012 to 10th December 2012 between 9:00 a.m. to 5:00 p.m. 4.

The following documents should be provided along with the bid: - Brief company profile -Relevant experience & past performance -Capabilities with respect to Electrical / Mechanical maintenance, -Financial position. -Undertaking on company letterhead that the company is not blacklisted by any Government department.

Sealed bids along with bid security amounting to 1% of the total bid price in the shape of Pay Order/ Demand Draft/ Bank Guarantee in favor of â&#x20AC;&#x153;Karachi Tools Dies & Moulds Centreâ&#x20AC;?, valid for a minimum period of 45 days should be submitted before or on 10th December 2012 (10:00 a.m.) Tenders will be opened on the same day at 10:30 a.m. before the Tenderers who intend to be present. A bidder may apply for any Single or all items on DDP basis.

Tenders which do not comply with our conditions or submitted after date and time prescribed shall be rejected and returned. No Tender will be issued on the date of opening. KTDMC reserves the right to accept / reject any or all bids as per PPRA rules 2004 and has the right to vary the required quantity as per requirements if necessary.

07.

This tender enquiry can be seen on www.ppra.com.pk & www.ktdmc.com

Admin & Purchase Department Karachi Tools, Dies & Moulds Centre Sector no 38, NC No24 Adjacent to Pakistan Refinery Limited, Korangi Creek Industrial Park, Korangi Creek Road Karachi, Pakistan Ph: (92-21) 35120501 & 5120499 - 500 Fax: (92-21) 5121890 Website: www.ktdmc.com, Email: info@ktdmc.com

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