Generator Tenders Oct 2012 by Maven

GENERATOR TENDERS OCT 2012

www.mavenpk.com

PAKISTAN STATE OIL COMPANY LIMITED TENDER NOTICE

Subject : INSTALLATION,TESTING AND COMMISSIONING OF 30 KVA DGS SET AT KEAMARI TERMINAL A TENDER # CF/7177-MR Sealed bids are invited from reputed & renowned Suppliers/Contractors for the above captioned tenders. EARNEST MONEY IN THE FORM OF PO/DD TENDER COLLECTION (START DATE) TENDER COLLECTION (END DATE) TENDER SUBMISSION UP TO TENDER OPENING DATE

2% of total bid value 04-10-2012 15-10-2012 18-10-2012; 02:15 PM 18-10-2012; 03:00 PM ONWARDS

Tender documents may be collected on submission of written request on letterhead of company on any working day between 03:00 P.M to 04:30 P.M. from the following address: PROCUREMENT & SERVICES DEPARTMENT PAKISTAN STATE OIL COMPANY LIMITED 2ND FLOOR, PSO HOUSE, KHAYABAN-E-IQBAL, CLIFTON, KARACHI TEL: 111-111-PSO (776), Ext: 2267 Fax: 021 – 9920 3796 E-mail: procurement@psopk.com NOTE: - Information given, if found to be incomplete/ false at any stage, will result in immediate rejection of bid. - PSO may ask for any further information at any time during evaluation period if required and reserves the right to accept or reject any bid without assigning justification or null the whole bidding process. - Bidding procedure will be “Single Stage – One Envelope Procedure”. The bid shall comprise one single envelope containing separately, financial proposal and technical proposal (if any). - Attachment of earnest money with the bidding documents is a mandatory. - Please post all your queries for the subject tender (if any) on procurement@psopk.com at least 05 working days prior to bid opening date. - Sealed bids along with 2% earnest money of the total bid value in the form of Pay Order / Demand Draft (only acceptable) should be dropped in Tender Box No # 2, marked “PROCUREMENT” at Ground Floor, PSO House, Khayaban-e- Iqbal, Clifton Karachi or mailed to reach this address before aforementioned due date and time. Bids will be publically opened on October 18, 2012 at 03:00 p.m. onward in the presence of bidders or their authorized representatives (single representation only). Note:

Those bidders who conforms technical specifications & requirements including terms & conditions of the contract shall be eligible for bid participation or award of contract.

This advertisement is for one time procurement of the Captioned Goods/Services/Work only, which does not qualify for other jobs in PSO.

This advertisement is also available on PSO website www.psopk.com.

PAKISTAN STATE OIL COMPANY LIMITED TENDER NOTICE

Subject : INSTALLATION,TESTING AND COMMISSIONING OF 30 KVA DG SET AT VEHARI DEPOT TENDER # CF/7176-MR Sealed bids are invited from reputed & renowned Suppliers/Contractors for the above captioned tenders. EARNEST MONEY IN THE FORM OF PO/DD TENDER COLLECTION (START DATE) TENDER COLLECTION (END DATE) TENDER SUBMISSION UP TO TENDER OPENING DATE

2% of total bid value 04-10-2012 15-10-2012 18-10-2012; 02:15 PM 18-10-2012; 03:00 PM ONWARDS

Those bidders who conforms technical specifications & requirements including terms & conditions of the contract shall be eligible for bid participation or award of contract.

This advertisement is for one time procurement of the Captioned Goods/Services/Work only, which does not qualify for other jobs in PSO.

This advertisement is also available on PSO website www.psopk.com.

TENDER NOTIC/FORM

S #

Pease drop your sealed quotation in tender box marked “Local Purchase” placed in the office of Officer In-Charge Store PIA Booking Office Peshawar for the following item(s) by 22-10-2012 Monday at10:30hrs. PIA will not be responsible for any postal delay. Quantity Unit +16% Delivery Remarks DESCRIPTION OF ITEM Specification Unit Required Rate G.S.T. Period

Power Generator

SH 7600 EX ELEMAX HONDA JAPAN 6/6.5 KVA PETROL, ELECTRIC START WITH NS65 EXIDE BATTERY AND TWO WHEEL TROLY.

Tender form can also be obtained from Officer In-Charge Store PIA, Booking Office Peshawar. Note: 01. Participant must be registered with Sales Tax authorities G.S.T. No. must be quoted (Local Vendors) 02.Guarantee & Warrantee of item must be provided. (if applicable) 03. All participants are required to quote rates inclusive all Govt Taxes & GST separately.(Local Vendors) 04. Payment terms net thirty days, Income tax will be deducted at source. (Local Vendors) 05. All participants must quote one rate and best delivery period. 06.Quotation must be valid for 90 days from the date of technical proposal opening. 07. Please note that quoted rates must be firm and final in all respect. 08. Delivery must be made at PIA Procurement & Logistics Booking Office, Pew. (Local Vendors) Authorized Signature_____________________ Name_________________________________ CNIC No______________________________ Telephone No__________________________ Date_________________

Address_______________________________

CORRIGENDUM TO TENDER NOTICE NO: 17/2012 Dates for pre-bid meeting / submission and opening of bids with reference to the item published on dated:21-9-2012 in the local newspapers against Tender Notice No:17/2012 has now been changed as under: S. No. 1.

Items/Description

Quantity

Supply of 2.0 MWe Turbine Generator Package (FOR Karachi basis OR C&F Karachi basis)

01 No.

Tender New Date/Time of Bids Opening Fee bids submission Date / Time Rs.1,000/08-11-2012 08-11-2012 (Thursday) (Thursday) at 1330 hours at 1400 hours

Note: Pre-bid meeting will be held on Tuesday, dated:23-10-2012 (1000 hours) at House No-7, Main Double Road, (Sachal Sarmast Road), Sector: G-11/3, Islamabad

Other terms and conditions of Tender Notice No:17/2012 published in the local newspapers on dated:21-9-2012 will remain un-changed. This notice can also be seen on PPRAâ&#x20AC;&#x2122;s website i.e. www.ppra.org.pk.

Manager (Material) P.O. Box-2971, Islamabad (Phone:051-9246453)

Invitation for Bids Date: 14th October, 2012 Credit No: CR. 5042-PK IFB No: WT2-Goods/2012 1. Benazir Income Support Programme has received a credit from the International Development Association towards the cost of Waseela-e-Taleem Project. It is intended that part of the proceeds of this credit will be applied to eligible payments under the contract for Purchase of Equipment for 13 BISP Tehsil Offices. 2. Benazir Income Support Programme now invites sealed bids from eligible bidders for the supply of following equipment and related services:S. No 1 2 3 4 5 6

Item Desktop Computer Heavy Duty Printer Photocopier Scanner UPS Generator

Quantity 26 13 13 13 26 13

3. Interested eligible bidders may obtain further information from and inspect the bidding documents at the office of:Director Procurement Benazir Income Support Programme F-Block, Pak. Secretariat, Islamabad. Phone No. 051-9246302 Fax No. 051-9246417 Email: shamimq_69@yahoo.com 4. A complete set of bidding documents may be purchased by interested bidders on the submission of a written application to the above and upon payment of a nonrefundable fee of PKR: 500/- in the shape of call deposit/bank draft/pay order. Copy of tender notice is also available on the website of PPRA (www.ppra.org.pk) and BISP (www.bisp.gov.pk). 5. The provisions in the Instructions to Bidders and in the General Conditions of Contract are the provisions of the World Bank Standard Bidding Documents: for Procurement of Goods, National Competitive Bidding. 6. Bids must be delivered to the above office on or before 1100 hours on 15th November, 2012 and must be accompanied by a security of PKR: 270,400/-. 7. Bids will be opened in the presence of biddersâ&#x20AC;&#x2122; representatives who choose to attend at 1130 hours on 15th November, 2012 at the offices of Conference Room, 2nd Floor, F-Block, Pak. Secretariat, Islamabad. 8.

The bidders are requested to give their best and final prices as no negotiations are expected.

TENDER NOTIC/FORM

S #

Pease drop your sealed quotation in tender box marked “Local Purchase” placed in the office of Officer In-Charge Store PIA Booking Office Peshawar for the following item(s) by 29-10-2012 Monday at10:30hrs. PIA will not be responsible for any postal delay. Quantity Unit +16% Delivery Remarks DESCRIPTION OF ITEM Specification Unit Required Rate G.S.T. Period

Power Generator

6/6.5 KVA PETROL, ELECTRIC START WITH BATTERY AND TWO WHEEL TROLY.

Address_______________________________

PAKISTAN INDUSTRIAL DEVELOPMENT COOPERATION Ministry of Production, Government of Pakistan, 56-Shahrah-e-Quaid-e-Azam, Lahore. Tel.: 092-042-36372726-36304879

SPECIFICATIONS FOR GENERATOR 1. Supply/Installation of Generator: a. 30 KVA b. 40 KVA F.G Wilson/Perkins (UK) or Equivalent Capacity Prime Rating Generator Type

Engine

Alternator

Speed No of Cylinder Aspiration Ambient Temperature Cooling System Exhaust System Governor Protections

Qty: 01

30 KVA – 40 KVA • Heavy duty fabricated steel skid type frame with anti‐ vibration mounting/isolators. • Skid mounted radiator engine driven blower type fan and protecting guards. • Diesel day fuel tank for minimum 8 hours of continuous run. • Earthing & Neutral connections up to first water level. • Prime Power Rating in KVA. • 4 Stroke Diesel Engine • Water Cooler • Direct coupled with Alternator • Self Ventilated/Reguiled • Brushless • Self Excited • Automatic Voltage regulated • Automatic Frequency Regulated. • 230/400 Volt 3‐phase 4 wire, 50 Hz (Nominal frequency) • F/H Typed insulated 1500 RPM Inline 3 to 6 Natural/Turbo charged 45 ~ 50 degree Centrigrade • Water Cooled • Tropical Radiator with water level switch indicators Heavy duty Residential Grade silencer with Flexible Exhaust pipe Mechanical/Electric • Overload shutdown • Short Circuit shutdown • Low Oil Pressure shutdown • High Water Temperature shutdown • Under speed shutdown • Under Voltage Shutdown • Under Winding Shutdown • Over Voltage Monitoring and Tripping • Low Voltage Monitoring and Tripping • Phase sequence Monitoring and Tripping Tender Document for D.G. Set|

Page 1 of 11

PAKISTAN INDUSTRIAL DEVELOPMENT COOPERATION Ministry of Production, Government of Pakistan, 56-Shahrah-e-Quaid-e-Azam, Lahore. Tel.: 092-042-36372726-36304879

• •

Phase Failure Monitoring and Tripping Automatic Alarm Monitor

•

Under/Over voltage

•

Emergency stop switch

•

Low oil pressure

•

High Coolant Temperature

•

Fail to start

•

Low/High Battery voltage metere

Metering

• • • •

Voltmeter Frequency Meter Ampere Meter Hour Meter

Batteries

• • • • • • • •

Maintenance Free Heavy Duty lead Acid Batteries Battery Rack and cable Auto Battery Charger Standard Tool kit One set of Air Fuel and lubricating oil filters Technical and Operation Manual (Two sets) Local/imported according to manufacturer’s standards.

•

Weather and sound proof and Acoustic canopy with

Monitoring/Control Panel

Standard Accessories

Optional Items (indenting officer to specify)

matching silencer of approved makes 85 db (A) Residential Grading.

Warranty Availability of spare parts Delivery period Installation Charges Power Cable Sound Proof Canopy ATS

•

AMP Panel System

•

Manual Chang‐over Panel System

12 Months from the date of Testing and Commissioning Yes Within 15 days of issuance of supply order As per site requirement 4 Core Standard Compatible

Tender Document for D.G. Set| Page 2 of 11

PAKISTAN INDUSTRIAL DEVELOPMENT COOPERATION Ministry of Production, Government of Pakistan, 56-Shahrah-e-Quaid-e-Azam, Lahore. Tel.: 092-042-36372726-36304879

TENDER FORM FOR SUPPLY, INSTALLATION AND COMMISSIONING OF DIESEL GENERATOR FOR PIDC REGIONAL OFFICE, 56‐SHAHRAH‐E‐QUAID‐E‐AZAM, LAHORE Name and Address of the Bidder: __________________________________________ __________________________________________ __________________________________________ CNIC Number: __________________________________________ National Tax Number: ___________________________________________ Sales Tax Registration Number: ___________________________________________ Contact No: ___________________________________________ Tender Document for D.G. Set| Page 3 of 11

PAKISTAN INDUSTRIAL DEVELOPMENT COOPERATION Ministry of Production, Government of Pakistan, 56-Shahrah-e-Quaid-e-Azam, Lahore. Tel.: 092-042-36372726-36304879

Tender Document for D.G. Set| Page 4 of 11

PAKISTAN INDUSTRIAL DEVELOPMENT COOPERATION Ministry of Production, Government of Pakistan, 56-Shahrah-e-Quaid-e-Azam, Lahore. Tel.: 092-042-36372726-36304879

TENDER FOR THE SUPPLY, INSTALLATION AND COMMISSIONING OF DIESEL GENERATOR 1. INSTRUCTIONS TO BIDDERS: i.

It shall be clearly mentioned in the bid that the quoted price is inclusive or exclusive of Sales Tax or any other Govt. levy.

ii.

Income Tax shall be deducted from the total cost of supplies including Sales Tax, unless Exemption Certificate from the concerned Commissioner Inland Revenue is produced.

iii.

Any offer inconsistent with the terms and conditions of the tenders is liable to be rejected.

iv.

No offer shall be considered if; •

Received without the prescribed amount of earnest money/bid security.

•

If it is received after the last date/time of receipt of tenders.

•

The tender is unsigned.

•

The offer is ambiguous.

•

The offer is conditional.

•

The offer is from a black listed firm.

•

The offer received with short validity than required in the tender enquiry.

The competent authority reserves the right to purchase full or part of the store or cancel the tender without assigning any reason.

vi.

Any further instructions/taxes/levies from the Government shall be applicable.

vii.

Bidder must quote their offers on the prescribed tender form (enclosed).

viii.

The person authorized by the firm to sign the tender must properly sign any erasing/cutting etc appearing on the offer. Moreover, all pages Tender Document for D.G. Set|

Page 5 of 11

PAKISTAN INDUSTRIAL DEVELOPMENT COOPERATION Ministry of Production, Government of Pakistan, 56-Shahrah-e-Quaid-e-Azam, Lahore. Tel.: 092-042-36372726-36304879

of the tender must also be properly signed. Certificate attached with the Tender Form shall be returned to the office along with offer after its completion/signature. ix.

Bid shall be valid for a period of 90 days from the date of opening of the tenders.

Single Stage‐One Envelop System as provided in Public Procurement Rules 2004 shall be followed. Therefore, the bidders are required to submit their bids in Single envelop containing separately Technical Proposal and Financial Proposal.

xi.

The following firms/suppliers are eligible to take part in the bidding; •

•

• • • •

Registered with Tax authorities i.e Income Tax and Sales Tax Department (Any firm registered with Sales Tax Department but with inactive/blocked STRN will not be eligible) Renowned generator manufacturing firms or their authorized dealers or renowned generator suppliers with proven experience of 10 years in making such supplies. Firms with sound financial position. Firms which have not been blacklisted by any Government / Semi Government Department. Firms with strong Managerial and technical abilities. Firms having its own state‐of‐the art manufacturing Plant / Machinery.

2. GENERAL/SPECIFIC CONDITIONS OF CONTRACT i.

The successful bidder/manufacturer/supplier shall supply and install the items in all respect and arrange testing and commissioning within 7 days of issuance of supply order.

ii.

If the successful bidder/supplier fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the contract shall be rescinded and the Generator be purchased at risk and cost.

iii.

The supplied generator by the successful bidder/supplier shall be checked by the Technical Assessment Committee of PIDC.

Tender Document for D.G. Set| Page 6 of 11

PAKISTAN INDUSTRIAL DEVELOPMENT COOPERATION Ministry of Production, Government of Pakistan, 56-Shahrah-e-Quaid-e-Azam, Lahore. Tel.: 092-042-36372726-36304879

In case the supplied generator is subsequently found defective,

iv.

substandard, not as per specifications or approved standards, the contract shall be rescinded. v.

The Rate Contract will remain valid for 90 days.

vi.

Payments will be made to the manufacturing firm/supplier promptly on successful completion of the contract. The Parties shall use their best efforts to settle amicably all disputes

vii.

arising out of or in connection with this Contract or its interpretation. However, any dispute between the Parties as to matters arising pursuant to this Contract which cannot be settled amicably may be referred to Secretary, Ministry of Production for final decision before any further proceedings. 3. TENDERING METHOD & TECHNICAL EVALUATION CRITERIA: As mentioned above, tender process will be conducted on the principle of Competitive Bidding and Single Stage‐One Envelop System in the light of Rule 36(b) of Public Procurement Rules 2004. The following procedure shall be followed while processing the bids; i. The bid shall comprise a single package containing single envelope. Financial proposal and Technical proposal shall be enclosed separately in one envelop. ii.

During the technical evaluation no amendments in the technical proposal shall be permitted.

iii.

Bids shall be received till November 1st, 2012 at 12:00 p.m. at PIDC Regional Office, 56‐Shahrah‐e‐Quaid‐e‐Azam Lahore. Technical Proposals and Financial Proposals shall be opened at 3:30 p.m. on the same day.

iv.

The bid found to be the lowest evaluated bid shall be accepted.

TECHNICAL EVALUATION CRITERIA Tender Document for D.G. Set| Page 7 of 11

PAKISTAN INDUSTRIAL DEVELOPMENT COOPERATION Ministry of Production, Government of Pakistan, 56-Shahrah-e-Quaid-e-Azam, Lahore. Tel.: 092-042-36372726-36304879

Technical Proposal shall be submitted on the following Evaluation Criteria; •

Registration with Income Tax and Sales Tax Departments along with copies of Income Tax/Sales Tax Returns for the last 5 year.

•

Audited accounts for last three years.

•

Understanding and proven past experience of 10 years as Manufacturer/Supplier in undertaking similar procurements (list of such procurements, Letters of satisfactory supplies from the clients, amount, period of supplies, )

•

Availability of appropriate managerial and technical staff.

•

Availability of state‐of‐the art equipment, plant and machinery etc.

•

Sound financial position with documentary evidence/bank statements.

•

Sample Testing

•

Ability to provide the required supplies within the stipulated time‐frame.

•

Whether blacklisted in the past.

( ) SIGNATURE OF THE BIDDER WITH SEAL

Tender Document for D.G. Set| Page 8 of 11

PAKISTAN INDUSTRIAL DEVELOPMENT COOPERATION Ministry of Production, Government of Pakistan, 56-Shahrah-e-Quaid-e-Azam, Lahore. Tel.: 092-042-36372726-36304879

CERTIFICATE We hereby confirm that we have read carefully the description of all the items and conditions of the Tender Enquiry for the supply of Generator Set for PIDC. I/We have also read the Instructions, General/Special Conditions of the Contract, Technical Evaluation Criteria etc and I/We agree to abide by all these instructions/conditions. 2. We also confirm to adhere to the delivery period required in the tender enquiry which would be essence of the contract and will be strictly adhered to. In case of failure, we agree unconditionally to accept the recovery of liquidated damages for delayed supplies. 3. We also categorically confirm that the items offered by us are in accordance with the specifications as provided in the Tender Enquiry. 4. We agree that if the required earnest money is not furnished or our offer is found lacking in any of the requirements of tender enquiry, it shall be rejected forthwith. Name of Firm : __________________________________________ Name of Authorized Person: __________________________________________ Postal Address: __________________________________________ CNIC Number: __________________________________________ National Tax Number: __________________________________________ Contact No: ___________________________________________ Company Stamp & Signature Tender Document for D.G. Set| Page 9 of 11

PAKISTAN INDUSTRIAL DEVELOPMENT COOPERATION Ministry of Production, Government of Pakistan, 56-Shahrah-e-Quaid-e-Azam, Lahore. Tel.: 092-042-36372726-36304879

Tender Document for D.G. Set| Page 10 of 11

PAKISTAN INDUSTRIAL DEVELOPMENT COOPERATION Ministry of Production, Government of Pakistan, 56-Shahrah-e-Quaid-e-Azam, Lahore. Tel.: 092-042-36372726-36304879

CERTIFICATE (MUST BE PROVIDED ON STAMP PAPER WORTH RS.100 DULY SIGNED BY THE NOTARY PUBLIC/OATH COMMISSIONER) We ___________________________hereby solemnly affirm that our firm is neither blacklisted nor suspended/declared defaulter by any Government/Semi Government Department . In case of any violation/misstatement, our contract may be rescinded by Furniture Pakistan forthwith along with taking necessary legal action. We also affirm that in the event of non‐adherence to the provisions of this procurement contract, legal action as mentioned in the Tender Enquiry may be taken against us. We also confirm to adhere to the delivery period required in the tender enquiry which would be essence of the contract and will be strictly adhered to. In case of failure, we agree unconditionally to accept the recovery of liquidated damages for delayed supplies.

Signature with Seal

Tender Document for D.G. Set| Page 11 of 11

STATE BANK OF PAKISTAN SBP BANKING SERVICES CORPORATION (BANK) ENGINEERING DEPARTMENT HEAD OFFICE, KARACHI TENDER NOTICE PROVIDING AND SUPPLYING 50 KVA DIESEL GENERATOR (DG) SET AT SBPBSC - MULTAN. State Bank of Pakistan, SBP-BSC (Bank) invites sealed Tenders from the Contractors/ Contracting firms who are enlisted with Pak. P.W.D., M.E.S., Quasi Government Body, State Bank of Pakistan, Engineering Council or any reputed organization, shall be eligible to participate in the tender. Bidding shall be conducted using National competitive bidding procedures as specified in the Public Procurement Rule (PPRA-2004) based on Single stage-one envelope bidding procedure. The single envelop shall contain 2% Earnest Money / Bid amount of total bid cost in the shape of Bank Draft/ Payment Order/ Call Deposit etc. in favour of State Bank of Pakistan, SBP BSC (Bank), Head Office, Karachi. The name of the Bidder, the subject work description, contacts, Cell #. & e-mail addresses shall be clearly marked on the envelope. Bidders are requested to give their best & final prices as no negotiations are expected. The rates quoted should be valid for a period of 120 days from the date of bid opening. Interested Bidders may collect the bidding documents from the office of Syed Mohtasham Rizvi, Jr. Joint Director– Engineering (Phone # 021-3245-4164) on submission of written request/application along with Demand Draft/Pay Order/Cash of Rs.1,000/- (non-refundable) fees. If the bidding documents are requested by post courier then non-refundable fee of Rs.700/- will be charged extra in addition to the cost of tender fee of Rs.1,000/- (Total Rs.1,700/-). The quantity/volume/ item of work may increase or decrease, item of work may be added or deleted as per site’s conditions and Bank’s requirements. Bidders must have documented track of completing at least 01 similar assignment / works during the last 02 years of similar functional/ technical characteristics of a comparable scale. The amount of Earnest Money (refundable) for the above tender shall be equivalent to and shall not be less than 2% of the total cost of the bid amount payable in the shape of Bank Draft/ Payment Order /Call Deposit in favor of State Bank of Pakistan, SBP-BSC (Bank), Head Office, Karachi, should be accompanied with the quotation, to be submitted in a sealed cover envelope duly signed & marked the subject and shall be dropped either personally or sent through Registered Post/Couriers so as to reach the office of the Head, Engineering Department, State Bank of Pakistan, SBP-BSC (Bank), 1st floor, Boulton Market Building, M.A. Jinnah Road, Karachi on or before Tuesday 6th November, 2012 at 11:00 A.M. Tender(s) will be opened on the same date at 11:30 A.M in the presence of Bidders/Tenderers who may like to be present. No Tender document shall be sold on the date fixed for opening of the tender. Earnest Money of unsuccessful bidders shall be returned after finalization of contract. Conditional, Incomplete and Tender without 2% Earnest Money and Bidder(s) not fulfilling the above mentioned requirements shall be considered as non-responsive. Further, personal canvassing or recommendations will also disqualify the Bidder(s). Bid (s) not submitted on Bank’s prescribed format/BOQ shall be out rightly rejected. The Tender Notice is also available at PPRA’s & Bank’s websites (www.ppra.org.pk. & www.sbp.org.pk). Sd/Junior Joint Director State Bank of Pakistan, SBP BSC (Bank) Head Office Karachi Ph.# 021-3245-4164 Fax # (021) 99217237

COVERING SHEET

I/we M/s ________________________________ do herby affirm to adhere to the necessary instructions for participation in the procurement process. All the columns of DP-I, II and III are filled, signed and stamped as per requirement. Data Sheet (for unregistered firms only) is attached dully filled in all respects.

Yours truly, _________________ Signature of Tenderer _________________ Complete Name Seal/Stamp of Firm

_________________ Capacity in which Signing _________________ Date

Contact Numbers Assistant Directors Procurement DP(Navy) ADP-31 ADP-32 ADP-33 ADP-34 ADP-36 ADP-37

051-9271471 051-9271472 051-9271473 051-9271474 051-9271475 051-9271478

DP-1 DIRECTORATE PROCUREMENT (NAVY) No.……………………….. …………. Directorate of Procurement (Navy) At Ministry of Defence Production Building Sectt No. II, Adamjee Road Rawalpindi Tel: 051-9271468-78 Fax : 051-5516307 E-mail: dpnrwp2007@gmail.com dpnavy@paknavy.gov.pk M/S 2012

Invitation to Tender and General Instructions

Understood 1. Conditions Governing Contracts. The ‘Contract’ made as result of this I/TUnderstood shall mean not agreed the agreement entered into between the parties i.e. the ‘Purchaser’ and theagreed ‘Seller’ on Directorate General Defence Purchase (DGDP) contract Form “DP-19” in accordance with the law of contract Act, 1872 and those contained in Defence Purchase Procedure (DP-35) and other special conditions that may be added to given contract for the supply of Defence Stores specified herein.

Delivery of Tender. The offer is to be submitted in duplicate as under:a. Commercial Offer. The offer will be in duplicate and indicate prices quoted Understood in Understood agreed not agreed figures as well as in words alongwith essential literature/brochure. It should be clearly marked in fact on the envelope “Commercial Offer”, tender number and date of opening. Taxes, duties, freight/transportation, insurance charges etc are to be indicated separately. Total price of the items quoted against the tender is to be clearly mentioned. Understood agreed

Understood not agreed

c. Special Instructions. Tender documents and its conditions may please be read Understood Understood point by point and understood properly before quoting. All tender conditions should be agreed not agreed responded clearly. In case of any deviation due to non-acceptance of tender conditions(s), the same should be highlighted alongwith your changed offer/conditions. Tender may however be liable to be rejected. d. Firms shall submit their offers in two separate envelopes (i.e. two copies Understood of Understood agreed not agreed commercial offer and two or more copies of the technical offer as asked in the IT). The commercial offer will include rates of items/services called for and the technical offer will not indicate the rates. Both types of offers are to be enclosed in separate covers and each envelope shall be properly sealed bearing the signature of the bidder. Each cover shall indicate type of offer, number and date of IT and IT opening date. Thereafter both the envelopes (technical and commercial offer) shall be placed in one envelope (second cover) duly sealed and signed. This cover should bear the address of the procurement

agency indicating, issuance date of IT and No, with its opening date. This should be further placed in another cover (third cover), addressed as indicated in the tender documents, without any indication that there is a tender within it. e.

The tender duly sealed will be addressed to the following:Directorate of Procurement (Navy)/P-3... At Ministry of Defence Production Building Secretariat No. II, Adamjee Road Rawalpindi, PAKISTAN Telephone: 92-051-9271468-78 Fax No. 92-051-5516307 E-Mail: dpnrwp2007@gmail.com dpnavy@paknavy.gov.pk

Understood Understood 3. Date and Time For Receipt of Tender. Tender must reach this office by the date and agreed not agreed time specified in the Schedule to Tender (Form DP-2) attached. This Directorate will not accept any excuse of delay occurring in post. Tenders received after the appointed/ fixed time will NOT be entertained. The appointed time will, however, fall on next working day in case of closed/forced holiday. Only legitimate/registered representatives of firm will be allowed to attend tender opening.

4. Tender Opening. Tenders will be opened as mentioned in the scheduleUnderstood to tender. Understood agreed not agreed Commercial offers will be opened at later stage if Technical Offer is found acceptable on examination by technical authorities of Service HQ. Date and time for opening of Commercial offer shall be intimated later. Only legitimate / registered representative of firm will be allowed to attend tender opening. 5.

Validity of Offer. a. The validity period of quotations must be indicated and should invariably Understoodbe 90 Understood agreed days extendable to 120 days from the date of opening of Tender. Conversion rate not of agreed FE/LC components will be considered w.e.f. opening of commercial offer. b. The quoting firm will certify that in case of an additional requirement of the contract items (s) in any qty(s) with in a period of 12 month from the date of signing the contract, these will also be supplied ( at the on going contract rates) with discount.

6. Part Bid. Firm may quote for the whole or any portion, or to state in the tender Understood Understood agreed that the rate quoted, shall apply only if the entire quantity is taken from the firm. The Director not agreed Procurement reserves the right of accepting the whole or any part of the tender or portion of the quantity offered, and firm shall supply these at the rate quoted. 7. Quoting of Rates. Only one rate will be quoted for entire quantity, item wise.

Understood agreed

Understood not agreed

Understood

agreed stating not agreed 8. Return of I/T. In case you are Not quoting, please return the tender inquiry the reason of NOT quoting. In case of failure to return the ITs either quoted or not quoted consequently on three occasions, this Directorate, in the interest of economy, will consider the exclusion of your firmâ&#x20AC;&#x2122;s name from our future distribution list of invitation to tender. Understood

Understood

9. Withdrawal of Offer. Firms shall not withdraw their commercial offers agreed beforenot agreed signing of the contract and within validity period of their offers. In case the firm withdraws its offer within validity period and before signing of the contract, Earnest Money of the firm shall be confiscated and disciplinary action may also be initiated for embargo up to 01 year.

10. Provision of Documents in case of Contract. In case any firm wins a contract, it will deposit following documents before award of contract: Understood Understood agreed

not agreed

a. A copy of letter showing firm’s financial capability. b. Foreign Seller has to provide its Registration Number issued by respective Department of Commerce authorizing export of subject stores. c. Principal/Agency Agreement. 11.

Treasury Challan. Not Attached from a. Offers must be accompanied with a challan form of Rs. 200/- (obtainable Attached State Bank of Pakistan/Government Treasury) and debitable to Major Head XL VII, Main Head XII, Sub Head ‘A’ Miscellaneous Code No Def – 1220. Each offer will be covered by one challan. Not

Attached

b. In case of un-registered firms, whether they have applied for registration or not,Attached will pay tender inquiry fee (Challan Form) of Rs. 300/-.

12. Inspection Authority. CINS, Joint Inspection will be carried out by INS, Consignee & Specialist User or a team nominated by Pakistan Navy. CINS inspection shall be as prescribed in DP-35 and PP & I (Revised 2002) or as per terms of the contract. Understood Understood agreed

not agreed

13. Condition of Stores. Brand new stores will be accepted on Firm’s Warranty/Guarantee Form DPL-15. Copy of DPL-15 can be obtained from DP(N) on e-mail address given on page 1. 14.

Marking.

Marking of stores in accordance with Spec/Misc/NS/002/80.

Understood agreed Understood

15. Documents Required. the quote: a.

Understood not agreed Understood

agreed not agreed Following documents are required to be submitted along with

OEM/Authorized Dealer/Agent Certificate along with OEM Dealership Evidence.

b. The firm/supplier shall provide correct and valid e-mail and Fax No to CINS and DP(N). Supplier/contracting firm shall either provide OEM Conformance Certificate to CINS or is to be e-mailed to CINS under intimation to DP (Navy). Hard copy of COC must follow in any case through courier. On receipt, CINS shall approach the OEM for verification of Conformance Certificates issued by OEM. Companies/firms rendering false OEM Conforming Certificates will be blacklisted. c.

Original quotation/proforma invoice.

d. In case of bulk proforma invoice, a certificate that prices indicated in the bulk proforma invoice have not been decreased since the date of bulk proforma invoice from the manufacturers/suppliers. e.

(i) General Sales Tax (ii) Income Tax (iii) Custom Duty. PCT code along with photocopy of the related page is to be attached where applicable. (iv) Any other tax/duty. (3) Fixed overhead charges like labour, electricity etc. (4) Agent commission/profit, if any. (5) Any other expenditure/cost/service/remuneration as asked for in the tender. Understood

Understood

agreed 16. Rejection of Stores/Services. The stores/services offered as a result of contractagreed concluded against this tender may be rejected as follows: a. 1st rejection on Govt. expense b. 2nd rejection on supplier expense c. 3rd rejection contract cancellation will be initiated.

17. Security Deposit/Bank Guarantee . To ensure timely and correct supplyUnderstood of storesUnderstood agreed not agreed the firm will furnish an unconditional Bank Guarantee(BG) from a schedule Bank for an amount upto 10 % of the contract value (excluding Taxes, duties/freight handling charges) on a Judicial Stamp Paper of the value of (Rs 100.00) as per prescribed format or in shape of CSD/Bank draft. The Bank Guarantee shall be endorsed in favour of CMA(DP) Rawalpindi who is the Accounts Officer specified in the contract. The CMA(DP) Rawalpindi have the like power of seeking encashment of the Bank Guarantee as if the same has been demanded by the purchaser himself. The Bank Guarantee shall be produced by the supplier within 30 days from the date of issue of the contract and remain valid for upto 60 days after completion of warranty period and remain in force till one year ahead of the delivery date given in the contract. If delivery period is extended, the supplier shall arrange the extension of Bank Guarantee within 30 days after the original delivery period to keep its validity always one year ahead of the extended delivery period. The BG form can be obtained from DP(N) on e-mail address given on page 1. Understood 18. Integrity Pact. Procurements exceeding Rs 10 Million shall be subject to anUnderstood agreed not agreed integrity pact, between the procuring agency and the suppliers or contractors. The form is available at www.ppra.org.pk or can be requested at dpnrwp2007@gmail.com. Understood 19. Correspondence. All correspondence will be addressed to the Purchaser. Correspondence agreed with regard to payment or issue of delivery receipt may be addressed to CMA Rawalpindi & Consignee respectively with copy endorsed to the purchaser.

Understood not agreed

Understood forUnderstood 20. Pre-shipment Inspection. PN may send a team of officers including DP(N) member agreed not agreed the inspection of major equipments and machinery items at OEM premises as per terms of contract.

21. Amendment to Contract. Contract may be amended/modified to include fresh clause Understood Understood (s) modify the existing clauses with the mutual agreement by the supplier and the purchaser; agreed not agreed such modification shall form an integral part of the contract. Understood

Understood

Understood agreed

Understood not agreed

22. Discrepancy. The consignee will render a discrepancy report to all concerned agreed not agreed within 60 days after receipt of stores for discrepancies found in the consignment. The quantities found short are to be made good by the supplier, free of cost. 23.

Price Variation.

Prices offered against this tender are to be firm and final.

b. Where the prices of the contracted stores/raw material are controlled by the government or an agency competent to do so on government behalf then price increase/decrease will be allowed at actual on case to case basis on production of government notification by the Supplier for the subject stores where the firms are contractually obliged and bound to produce the stores from raw materials supplied by government/State controlled departments in consultation with Military Finance. c. Except for calculation or typographical errors, the rates of the contracts not having a price variation clause PVC clause will not be increased subsequently. But when such an increase is considered desirable in the interest of expeditious supply of stores and is necessitated by the circumstances beyond the control of the Supplier, the case may be decided accordingly. 24. Price Reduction (PR). In case the stores on inspection are found to be Understood below theUnderstood agreed undernot agreed stipulated specification and these are proposed to be accepted by the inspector deviation subject to be certain price reduction, the relevant Inspection Note may be released and stores dispatched to the consignee with the following endorsement on the Inspection Note: â&#x20AC;&#x153;Accepted under deviation with certain price reduction, as recommended on deviation form, which is subject to final approval/decision by the Purchaserâ&#x20AC;? The supplier will not submit the bills unless price reduction aspect is finally decided upon by the purchaser and formal amendment to this effect is issued in the contract. Understood 25. Buy back. The seller will buy back the spares/items supplied as a part of this tenderUnderstood agreed not agreed at the selling price, which are no longer required as indicated by the buyer with in five years from the final acceptance of the spares/items.

26. Force Majeure. The supplier will not be held responsible for any delay Understood occurring Understood in supply of equipment due to event of Force Majeure such as acts of God, War, Civil agreed commotion, not agreed Strike, Lockouts, Act of Foreign Government and its agencies and disturbance directly affecting the supplier over which events or circumstances the supplier has no control. In such an event the supplier shall inform the purchaser within 15 days of the happening and within the same timeframe about the discontinuation of such circumstances/happening in writing. Nonavailability of raw material for the manufacture of stores, or of export permit for the contracted stores from the country of its origin, shall not constitute Force Majeure. Understood agreed

Understood not agreed

27. Arbitration. All matters of dispute or difference regarding rejection of stores by the inspector or cancellation of the contract by the Purchaser, arising out of the contract finalized between the parties thereto, the settlement of which is not otherwise specially provided for in the contract, shall be referred to arbitration as under: a.

(2). The venue of arbitration shall be the place from which the contact is issued or such other places as the Purchaser at his discretion may determine. (3). Arbitration award so given will be firm and final. b. Indigenous (FOR etc) Contracts. The settlement of dispute, is not otherwise specially provided for in the contract, through arbitration clause in the contract shall be referred to the decision of Secretary, Ministry of Defence (DP Division). His decision shall be final and binding on both the parties. Work under the contract shall if reasonably possible continue, under the proceedings before the said Secretary and no payments payable by the Director shall be withheld on the account of such proceeding unless they are subject of the dispute. 28. Court of Jurisdiction. In case of any dispute only court of jurisdiction at Rawalpindi shall Understood Understood have jurisdiction to decide the matter. agreed not agreed 29. Liquidated Damages(LD). Liquidated Damages upto 2% per month Understood are liable Understood to agreed notUnderstood agreed Understood be imposed on the suppliers by the purchaser in accordance with DP-35, if the stores supplied agreed not agreed after the expiry of the delivery date without any valid reasons. Total value of LD shall not exceed 10% of the contract value. 30. Risk Purchase. In the event of failure on the part of supplier to comply with the contractual obligations the contract will be cancelled at the Risk and Expense of the supplier in accordance with DP-35. Understood agreed

Understood not agreed

31. Penalty. In case of wrong supply of the item or any breach of the contractual terms & conditions by the supplier, a penalty may be imposed by DP(N).

32 COMPENSATION BREACH OF CONTRACT. If the contractor fails to supply the contracted stores or contract is cancelled either on RE or without RE or contract become Understood Understood ineffective due to default of supplier / seller or stores / equipment declared defective and agreed not agreed caused loss to the Government, contractor shall be liable to pay to the Government compensation for loss or inconvenience resulting for his default or from the rescission of his contract when such default or rescission take place such compensation will be in excess to the RE amount, if imposed by the competent authority. Compensation amount in terms of money will be decided by the purchase officer and will be deposited by contractor / seller in Government treasury in the currency of contract.

33. Gratuities/Commission/Gifts. No commission, rebate, bonus, fee or compensation Understood Understood agreed salesnot agreed in any form shall be paid to any local or foreign agent, consultant representative, promoter or any intermediary by the Manufacturer/Supplier except the agent commission payable as per the agent commission policy of the government and as amended from time to time and given in the contract. Any breach of such clause(s) of the contract by Manufacturer/Supplier and/or their sole nominated representative may result in cancellation of the contract blacklisting of the Manufacturer/Supplier financial penalties and all or any other punitive measure which the purchaser may consider appropriate. 34.

Termination of Contract. a. If at any time during the currency of the contract the PurchaserUnderstood decides Understood to terminate the contract for any reason whatsoever (other than for reasons agreed of Nonnot agreed Delivery) he shall have right to do so by giving the Supplier a registered notice to that effect. In that event the Purchaser will accept delivery at the contract price and terms of

such stores/goods/services which are in the actual process of manufacture that is completed and ready for delivery within thirty days after receipt by the Supplier of such notice. b. In the case of remainder of the undelivered stores/goods/services the Purchaser may elect either: (1). To have any part thereof completed and take the delivery thereof at the contract price or. (2). To cancel the remaining quantity and pay to the Supplier for the articles or sub-components or raw materials purchased by the Supplier and are in the actual process of manufacture at the price to be determined by the Purchaser. In such a case materials in the process of manufacture shall be delivered by the Supplier to the Purchaser. (3). No payment shall however be made for any materials not yet in the actual process of manufacture on the date notice of cancellation is received. c. Should the Supplier fail to deliver goods/services in time as per quality terms of contract or fail to render Bank Guarantee within the stipulated time period or any breach of the contract the Purchaser reserves the right to terminate/cancel the contract fully or any part thereof at the risk and expense (RE) of the Supplier. Understood Understood 35. Rights Reserved. Directorate of Procurement (Navy), Rawalpindi reserves full rights agreed not agreed to accept or reject any or all offers including the lowest, by giving the reasons in writing to the participants.

36. Application of Official Secrets Act, 1923. All the matters connectedUnderstood with this Understood agreed not agreed enquiry and subsequent actions arising there from come within the scope of the Official Secrets Act, 1923. You are, therefore, requested to ensure complete secrecy regarding documents and stores concerned with the enquiry and to limit the number of your employees having access to this information. Understood Understood 37. Acknowledgment. Firms will send acknowledgement slips within 07 days from the agreed not agreed date of downloading of IT from the PPRA Website i.e. www.ppra.org.pk

38.

Disqualification. Offers are liable to be rejected if:-

Understood agreed

Understood not agreed

a. Received later than appointed/fixed date and time. b. Offers are found conditional or incomplete in any respect. c. There is any deviation from the General /Special/Technical Instructions contained in this tender. d. Forms DP-1, DP-2,and DP-3 duly signed, are NOT received with the offers.

n. Principals invoice in duplicate clearly indicating whether prices quoted are inclusive or e of the agent commission is not enclosed. p. Earnest money is not provided. q. If validity of offer is not quoted as required in IT or made subject to confirmation later. r. Offer made through Fax/E-mail/Cable/Telex. s. If offer is found to be based on cartel action in connivance with other sources/ participan tender. t. If OEM and principal name and complete address is not mentioned. 39.

The above terms and conditions are confirmed in total for acceptance.

Sincerely yours, _____________________________ (To be Signed by Officer Concerned) Rank:__________________________ NAME:_________________________

NOTES 1. FORM DP-1, DP-2, DP-3 and Questionnaires. Form DP-1, DP-2, DP-3 and Questionnaires d in are to be returned with the offer duly signed by the authorized signatory/person. It is pertinent to that all these are mandatory requirement for participation in the tender. 2. Copy of DP-35 Revised 2002: Copies of DP-35 revised 2002 are available with Registration DGDP and the same be obtained by the Supplier on payment at the rate of Rs 250/- each.

(Signatures of T …………………… (Capacity in which

DP-3 Tender No……………

Name of the Firm……………… DGDP Registration No……….. Address………………………… Date…………………………….. Telephone No. ………………… Official E-Mail………………….. Fax No …………………….…… Mobile No of contact person…..

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in schedu tender inquiry or such portion thereof as you may specify in the acceptance of tender at the prices against the said schedule and further agree that this offer will remain valid up to 120 days and wi withdrawn or altered in terms of rates quoted and the conditions already stated therein or on before t I/we shall be bound by a communication of acceptance to be dispatched within the prescribed time.

2. I/We have understood the Instructions to Tenders and General Conditions Governing Contract in F DP-35 (Revised 2002) included in the pamphlet entitled, Government of Pakistan, Ministry of (Directorate General Defence Purchase) “General Conditions Governing Contracts” and have tho examined the specifications/drawings and/ or patterns quoted in the schedule hereto and am/are ful of the nature of the stores required and my/our offer is to supply stores strictly in accordance requirements. 3. The following pages have been added to and form part of this tender: a. ………………………………………. b. ………………………………………. c. ……………………………………….. Yours faithfully, ………………………………… (Signature of Tenderer) ……………………………………. (Capacity in which signing) Address:……………………………….. Date………………………………. Signature of Witness…………… ADDRESS…………………………………..

*Individual signing tender and/or other documents connected with a contract must specify:(a) (b) (c)

(d)

In the case of companies and firms registered under the Act, 1913 as amended up-to-d under the Partnership Act 1932, the capacity in which signing e.g., the Director, Secretary, M Partner, etc. or their attorney and produce copy of document empowering him so to sign, upon to do so.

(e) (f) (g)

Principalâ&#x20AC;&#x2122;s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable

NECESSARY DATA FOR ISSUANCE OF CONTRACTS ON EARNEST MONEY IMPORTANT Each column must be filled in with BLOCK CAPITAL LETTERS, incompletion shall render disqualification.

Name : _____________________________________

Father’s Name : ______________________________

Address (Residential) : _____________________________________________________ _______________________________________________________________________ _______________________________________________________________________

Designation in Firm : _______________________________________________________

CNIC : _____________________________________ (Attach Copy of CNIC) NTN : ______________________________________ (Attach Copy of NTN) Firm’s Address : __________________________________________________________

6. 7.

________________________________________________________________________ ________________________________________________________________________ 8. Date of Establishment of Firm : ________________________________________________ 9. Firm’s Registration Certificate with FBR/Chamber of Commerce/Registrar of Companies. (Attach Copy of relevant CERTIFICATE) 10. In case PARTNERSHIP (Attach particulars at serial 1,2,3,4,5 and 6 of each partner).

(Kindly fill in the above form and forward it under your own letter head with contact details)

DP-3 Tender No……………

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

*Individual signing tender and/or other documents connected with a contract must specify:(e) (f) (g)

(h)

(e) (f) (g)

Principalâ&#x20AC;&#x2122;s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable

DP2

INVITATION TO TENDER FORM 1. Schedule to Tender No CICP/M/IND-129067/R-1202/320669 dated . This tender will be closed for acceptance at 1030 Hours and will be opened at 1100 Hours on 06-11-2012. Please drop tender in the Tender Box No 102. 2. You are requested to please use this Performa for price quotation, fill in the prices, affix your stamp on the same, sign it and forward it in original as your Commercial offer along with the covering letter of your firm. If you do not use this form as price quotations your offer might be rejected. 3. You are requested to please attach DP-1 and DP-3 alongwith your quotation duly signed & stamped. Same can be requested from DP (N) at Email dpnrwp2007@gmail.com C DETAIL OF STORES QTY/ UNIT TOTAL UNIT PRICE PRICE PARENT EQUIPMENT 01 SELF NOS NSN NO 2815-71-514-5792 CUMMISNS ENGINE MODEL 6B-CP 80KW 1500RPM ENGINE MODEL NO:6 BT 5.9-D(M) GENERATOR SET MODEL NO:6B-CP 80 DM/5 OEM ADDRESS: CUMMISN ENGINE COMPANY INC COLUMBUS INDIANA 47202-3005 USA SCOPE OF SUPPLLY/STANDRAD FEATURES THE CUMMINS 6B-CP MARINE DIESEL GENERATOR DELIVERING 80KW AT 50HZ, 1500RPM.400V. THE GENERATOR SHALL CONTAIN THE FOLLOWING STANDARD ITEMS: CUMMINS 6BT5.9D (M) HEAT EXCHANGER COOLED MARINE DIESEL ENGINE MAIN 400V, 3PHASE ALTERNATOR DIRECTLY COUPLED TO THE ENGINE FLYWHEEL AND FLYWHEEL HOUSEING FUEL PUMP INJECTOR FUEL FILTER OIL PAN OIL PUMP OIL COOLER OIL FILTER JACKET WAATER PUMP THEMOSTAT ELECTRIC STARTER BATTERY CHARGING ALTERNATOR HEAT EXCHANGER RAW WATER PUMP BASE RAIL STANDARD SET MOUNTED UN CLASSED GENSET INSTRUMENT PANEL STANDARD LITERATURE Applicable sales tax to be mentioned separately in the commercial offer.` Yes No Grand Total Earnest Money 1. Registered/Indexed with DGDP: 02% of quoted value only.

2. Registered with DGDP But Un-Indexed: 03% of quoted value only. 3. Un-Registered with DGDP: 05% of quoted value only. Terms & Conditions 1.

Special Instructions.

Attached CINS Special Instructions.

Terms of Payment.

100 % issuance of CRV.

Origin of Stores.

USA.

Origin of OEM.

USA

Technical Scrutiny Report.

Delivery Period. 4-6 Months or earlier.

Currency.

Basis for acceptance.

9. Bid validity. commercial offer. 10.

Required.

PAK RUPEES. FOR

At least 90 Days, extendable to 120 days from the date of opening a

Tendering procedure PPRA Rule 36(6).

Two Stage- Two Envelop bidding procedure will be followed.

11. Earnest Money/Tender/Bid Bond: your tender must be accompanied by a Bank Draft in favour of CMA (DP), Rawalpindi for the following amount:

Note:

12.

Registered/Indexed Firms: 2% of the quoted value subject to maximum celling of Rs 0.200 Million. Applicable for FOR/FOB cases only.

Registered but Un-indexed Firms: 3% of the quoted value subject to maximum celling of Rs 0.50 Million. Applicable for both FOR/FOB cases.

Un-registered/Un-indexed Firms: 5 % of the quoted value subject to maximum ceiling of Rs 1.00 Million. Applicable for both FOR/FOB cases. (1) Please delete above mentioned condition not relevant to the firm. (2) In case of firm wins a contract on EM, it will deposit following documents for provisional Regn before the award of contracts:

Return of Earnest Money. a. The offers alongwith Earnest Money of the firms not qualified during technical scrutiny shall be returned within 03 days of receipt of TSR. b. Earnest Money of the unsuccessful bidders other than the first three lowest quotes shall be returned instantly on the next day of commercial opening. c. Earnest Money of the second & third lowest quotes will be returned on signing of the contract with the first lowest quote (Para 32 (b) of DP-35 refers).

d. Earnest Money of the first lowest firm will be returned after the finalization of the contract, once the firm has provided the Bank Guarantee. (Para 32 (c) of DP-35 refers). 13.

Special Note. a. All Participating firms must submit technical offers in duplicate (one for TSR committee and one for DP (Navy) record). b. Unregistered (Not registered with Directorate General Defense Purchase) firms must provide the documentary evidence of their financial capability to undertake the project. c. Unregistered firms are to submit a certificate along with their Technical offer stating that the firm is not black listed by any government organization and not under disciplinary trial or embargo. d. In case of Pakistani firms, sales tax, NTN and income tax registration certificates are to be attached with the offer. These certificates are mandatory with the BID, otherwise offer shall be REJECTED. e.

Company registration certificates are to be attached with offer.

Duly completed Form DP-1 and DP-3 are to be attached with Technical Offer.

h. DP-2 Form shall also be submitted with Technical Offer without mentioning of prices. Note: In case of failure to comply above instructions, Terms and conditions, offer will liable for rejection.

Annex ‘A’ to Indent No.129067 SPECIAL INSTRUCTIONS 1. Genuine OEM certified brand new stores will only be acceptable. Stores not procured directly from OEM or his authorized dealer/agent/stockist will not be acceptable. 2. Supplying Firm in his “Offer/Quotation” is to clearly state whether stores will be supplied directly from relevant OEM or OEM’s authorized dealer/agent/stockist. 3. In case the stores are being sourced through OEM’s Authorized Dealer/Agent/Stockist, a documentary proof to this effect comprising OEM’s Dealership Certificate in respect of Dealer/Agent/Stockist is to be provided by the Supplying Firm with following endorsements. a. Certificate reference number with date. b. Name of the authorized dealer/agent/stockiest. c. Last date/duration/period for validity of dealership. 4. Supplying Firm in his “Offer/Quotation” is to provide, OEM’s contact (address, e-mail address, phone, fax and website etc). ORIGIN OF SUPPLY 5. Supply of Firm in his “Offer/Quotation” is to specifically mention a country of origin for the stores which will be subsequently endorsed in the “Contract” UPDATES & CURRENT INFORMATION 6. Supplying Firm in his “Offer/Quotatio” is to provide latest updates and current information about technical specifications/data. If pattern number, part number or quality standards of a particular item has been superseded by a new one after conclusion of the contract, the Supplying Firm will be required to produce a documentary proof to this effect originating from the relevant OEM. If replaced part affects fittings and functioning of other associated parts as well, than details of those parts are also to be provided. DOCUMENTATION REQUIRED 7

Supplying Firm is to provide following documentation at the time of inspection: a. Firm’s Warranty/Guarantee on form “DPL-15”. b. OEM’s “Certificate of Conformity” indicating following and in accordance with NHQ letter CM/465/RRC/212 dated 19-05-2009: (1). Pattern/Part Numbers of stores. (2). Description of stores along with quantity. (3). List of Serial Numbers of Batch Numbers or Lot Numbers as embossed/engraved on the stores. (4). Date/Period of manufacture. (5). Conformance to standards/specifications quoted in the I.T. (6). Contracting firm to either provide OEM conformance certificate to CINS or is to be emailed to CINS directly by the OEM. Hard copy of conformance certificate must follow, in any case, through DHL courier. On receipt, CINS shall approach to OEM for verification of conformance certificate issued by the OEM. In case of companies/firms rendering false OEM conformance certificate, disciplinary action will be initiated against such firms/companies.

c. OEM Test Certificate. d. Import documents comprising “Lading/Airway Bill” or “Shipping Bill” and “Bill of Entry” duly endorsed with the name of Supplying Firm. e. In case like ‘Minimum Order Quantity’ where Supplying Firm itself has not imported the stores rather obtained from another firm/company/party that has actually imported the stores, the Supplying Firm will still remain responsible for providing above mentioned documents and genuineness of stores. 8. OEM’s “Certificate of Conformity” originating from “Principal” who is neither the OEM nor the OEM’s authorized dealer/agent/stockist will not be acceptable. INSPECTION 9. Inspection Authority will be CINS. 10.

Joint Inspection will be carried out by INS, Consignee & Specialist User.

NATIONAL TELECOMMUNICATION CORPORATION Headquarters G-5/2, ISLAMABAD

TENDER NOTICE HQ/ADV-09/2012-13

Sealed Bids are invited from reputed firms having relevant experience & registered with taxation department of Pakistan as active taxpayer, for following works: Tender No.

09(a)

09(b)

Description of Work Delivery, Installation, Testing & Commissioning of 60 KVA Fixed Diesel Engine Generator for NTC Satellite Town Rawalpindi on Turnkey Basis. Delivery, Installation, Testing & Commissioning of 30 KVA UPS for NTC HQs Islamabad on Turnkey Basis.

Last Date & time of Tender Submission

Tender Opening Date & time

06-11-2012@ 1100Hrs

06-11-12@ 1130Hrs

07-11-2012@ 1100Hrs

07-11-12@ 1130Hrs

a) Tender documents for each work can be collected from the office of undersigned on any working day (Mon-Fri) b/w 0900Hrs to 1500Hrs @ PKR:1,000/- (non-refundable) for each work. No documents will be sold on the date of tender submission. b) The bidders will append tender security @ 2% of total bid value with their bid in the form of bank draft/pay-order in favor of NTC for each work separately. c) NTC may reject all bids at any time prior to the acceptance of bid [Ref: PPRA Rule # 33(1)].

Director (Procurement)

Ph: 051-9245833, 9245975 Fax: 051-9245719 www.ntc.net.pk

th Dated: 18 October 2012

TENDER NOTICE Supply & Installation of Standby Diesel Generator Sets at Different NBP Branches, Karachi, Hyderabad & Abbotabad Regions. “Sealed tenders are invited from reputable firms for the following work. 1) 2) 3) 4) 5)

Supply & Installation of 30KVA Standby Diesel Generator set at NBP Newly Open Ittehad Branch, Khy-eIttehad DHA Phase VI, Karachi. Supply & Installation of 20KVA Standby Diesel Generator set at NBP Matiari Branch, Hyderabad Region. Supply & Installation of 13KVA Standby Diesel Generator set at NBP Islamkot Branch, Hyderabad Region. Supply & Installation of 20KVA Standby Diesel Generator set at NBP Mandian Mirpur Branch, Abbotabad Region. Supply & Installation of 13KVA Standby Diesel Generator set at NBP Battagram Branch, Abbotabad Region.

The reputed firms having proven related experience in the field may obtain complete set of tender documents from the office of undersigned after submission of following documents upto 05/11/2012 and tender fee of Rs.1000/- for each NBP Branch (non – refundable). 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

Company profile including Organization structure of firm indicating the names of Directors / Proprietors / Partners. Nature of Company with year of establishment. Annual report/financial statements of the company (last 3 years) and offices / service centers in Pakistan. Complete list of employees, Key Personnel who will be involved in the Project alongwith their names, qualifications and designations. Details of related works in hand with cost, name of clients and expected year of completion. Copy of National Tax Number. Copy of Registrations with Govt. Sales Tax Department. Copy of valid Registration with Pakistan Engineering Council in Relevant Category. Banker’s certificate indicating credit worthiness of the firm with Bank. Details of after sale facilities available with plants, machinery and skilled manpower / personal. Affidavit that the firm has never been blacklisted by any Government/Semi Government organization or Autonomous Bodies. List of any arbitration / dispute with any client present or past and nature thereof. List of Generators of 500KVA & above rating, supplied during last 10 years with names of clients. Details of effective Maintenance Contracts of Generators of 100 KVA. Copy of Dealership certificate from Original Equipment Manufacturer (OEM)

The tenders must be accompanied by a pay-order or call deposit receipt (CDR) for an amount of 2 % of total tender price in favour of National Bank of Pakistan, NBP Head Office, Karachi.

Contd..P/2â&#x20AC;Ś -:2:The tenders in sealed envelopes shall be received on 07/11/2012 at 11:00 hrs in the office of the Deputy Chief Engineer, Engineering unit south, 3rd floor NBP Head Office Building, I.I. Chandigarh Road, Karachi and will be opened on same day publicly at, 11:30 hrs,11:45hrs,12:00hrs,12:15hrs & 12:30hrs respectively in the presence of tender opening committee and contractors who opt to attend. The Bank reserves the right to reject any tender or part thereof.â&#x20AC;? Kindly advise the date of Publication of advertisement for our record. Yours faithfully,

Deputy Chief Engineer (N)

Deputy Chief Engineer (S)

COVERING SHEET

Yours truly, _________________ Signature of Tenderer _________________ Complete Name Seal/Stamp of Firm

_________________ Capacity in which Signing _________________ Date

Contact Numbers Assistant Directors Procurement DP(Navy) ADP-31 ADP-32 ADP-33 ADP-34 ADP-36 ADP-37

051-9271471 051-9271472 051-9271473 051-9271474 051-9271475 051-9271478

DP-1 DIRECTORATE PROCUREMENT (NAVY) NO.……………………….. …………. DIRECTORATE OF PROCUREMENT (NAVY) AT MINISTRY OF DEFENCE PRODUCTION BUILDING SECTT NO. II, ADAMJEE ROAD RAWALPINDI TEL: 051-9271468-78 FAX : 051-5516307 E-mail: dpnrwp2007@gmail.com DPNAVY@PAKNAVY.GOV.PK M/S 2011

INVITATION TO TENDER AND GENERAL INSTRUCTIONS

1. CONDITIONS GOVERNING CONTRACTS. THE ‘CONTRACT’ MADE AS RESULT OF THISUnderstood I/T SHALLUnderstood agreed not agreed MEAN THE AGREEMENT ENTERED INTO BETWEEN THE PARTIES I.E. THE ‘PURCHASER’ AND THE ‘SELLER’ ON DIRECTORATE GENERAL DEFENCE PURCHASE (DGDP) CONTRACT FORM “DP-19” IN ACCORDANCE WITH THE LAW OF CONTRACT ACT, 1872 AND THOSE CONTAINED IN DEFENCE PURCHASE PROCEDURE (DP-35) AND OTHER SPECIAL CONDITIONS THAT MAY BE ADDED TO GIVEN CONTRACT FOR THE SUPPLY OF DEFENCE STORES SPECIFIED HEREIN. 2.

DELIVERY OF TENDER. THE OFFER IS TO BE SUBMITTED IN DUPLICATE AS UNDER:A. COMMERCIAL OFFER. THE OFFER WILL BE IN DUPLICATE AND INDICATE PRICESUnderstood Understood agreed . ITnot agreed QUOTED IN FIGURES AS WELL AS IN WORDS ALONGWITH ESSENTIAL LITERATURE/BROCHURE SHOULD BE CLEARLY MARKED IN FACT ON THE ENVELOPE “COMMERCIAL OFFER”, TENDER NUMBER AND DATE OF OPENING. TAXES, DUTIES, FREIGHT/TRANSPORTATION, INSURANCE CHARGES ETC ARE TO BE INDICATED SEPARATELY. TOTAL PRICE OF THE ITEMS QUOTED AGAINST THE TENDER IS TO BE CLEARLY MENTIONED. Understood agreed

Understood not agreed

B. TECHNICAL OFFER: (WHERE APPLICABLE). SHOULD CONTAIN ALL RELEVANT SPECIFICATIONS IN TRIPLICATE ALONGWITH ESSENTIAL LITERATURE/BROCHURE AND DRAWINGS IN AN ENVELOPE AND CLEARLY MARKED “TECHNICAL OFFER” WITHOUT PRICES, TENDER NUMBER AND DATE OF OPENING.

C. SPECIAL INSTRUCTIONS. TENDER DOCUMENTS AND ITS CONDITIONS MAY Understood PLEASE BE Understood TENDERnot agreed READ POINT BY POINT AND UNDERSTOOD PROPERLY BEFORE QUOTING. ALL agreed CONDITIONS SHOULD BE RESPONDED CLEARLY. IN CASE OF ANY DEVIATION DUE TO NONACCEPTANCE OF TENDER CONDITIONS(S), THE SAME SHOULD BE HIGHLIGHTED ALONGWITH YOUR CHANGED OFFER/CONDITIONS. TENDER MAY HOWEVER BE LIABLE TO BE REJECTED.

d. Firms shall submit their offers in two separate envelopes (i.e. twoUnderstood copies ofUnderstood agreed commercial offer and two or more copies of the technical offer as asked in the IT). Thenot agreed commercial offer will include rates of items/services called for and the technical offer will not indicate the rates. Both types of offers are to be enclosed in separate covers

and each envelope shall be properly sealed bearing the signature of the bidder. Each cover shall indicate type of offer, number and date of IT and IT opening date. Thereafter both the envelopes (technical and commercial offer) shall be placed in one envelope (second cover) duly sealed and signed. This cover should bear the address of the procurement agency indicating, issuance date of IT and No, with its opening date. This should be further placed in another cover (third cover), addressed as indicated in the tender documents, without any indication that there is a tender within it. E.

THE TENDER DULY SEALED WILL BE ADDRESSED TO THE FOLLOWING:DIRECTORATE OF PROCUREMENT (NAVY)/P-3... AT MINISTRY OF DEFENCE PRODUCTION BUILDING SECRETARIAT NO. II, ADAMJEE ROAD RAWALPINDI, PAKISTAN TELEPHONE: 92-051-9271468-78 FAX NO. 92-051-5516307 E-Mail: dpnrwp2007@gmail.com dpnavy@paknavy.gov.pk

Understood

DATE

Understood

AND TIME FOR RECEIPT OF TENDER. TENDER MUST REACH THIS OFFICE BYagreed THE DATEnot agreed AND TIME SPECIFIED IN THE SCHEDULE TO TENDER (FORM DP-2) ATTACHED. THIS DIRECTORATE WILL NOT ACCEPT ANY EXCUSE OF DELAY OCCURRING IN POST. TENDERS RECEIVED AFTER THE APPOINTED/ FIXED TIME WILL NOT BE ENTERTAINED. THE APPOINTED TIME WILL, HOWEVER, FALL ON NEXT WORKING DAY IN CASE OF CLOSED/FORCED HOLIDAY. ONLY LEGITIMATE/REGISTERED REPRESENTATIVES OF FIRM WILL BE ALLOWED TO ATTEND TENDER OPENING.

4. TENDER OPENING. TENDERS WILL BE OPENED AS MENTIONED IN THE SCHEDULE TO TENDER.Understood Understood agreed COMMERCIAL OFFERS WILL BE OPENED AT LATER STAGE IF TECHNICAL OFFER IS FOUND ACCEPTABLEnot agreed ON EXAMINATION BY TECHNICAL AUTHORITIES OF SERVICE HQ. DATE AND TIME FOR OPENING OF COMMERCIAL OFFER SHALL BE INTIMATED LATER. ONLY LEGITIMATE / REGISTERED REPRESENTATIVE OF FIRM WILL BE ALLOWED TO ATTEND TENDER OPENING. 5.

VALIDITY OF OFFER. A. THE VALIDITY PERIOD OF QUOTATIONS MUST BE INDICATED AND SHOULD INVARIABLY Understood Understood TENDER.not agreed BE 90 DAYS EXTENDABLE TO 120 DAYS FROM THE DATE OF OPENING OFagreed CONVERSION RATE OF FE/LC COMPONENTS WILL BE CONSIDERED W.E.F. OPENING OF COMMERCIAL OFFER. B. THE QUOTING FIRM WILL CERTIFY THAT IN CASE OF AN ADDITIONAL REQUIREMENT OF THE CONTRACT ITEMS (S) IN ANY QTY(S) WITH IN A PERIOD OF 12 MONTH FROM THE DATE OF SIGNING THE CONTRACT, THESE WILL ALSO BE SUPPLIED ( AT THE ON GOING CONTRACT RATES) WITH DISCOUNT.

PART BID.

FIRM

MAY QUOTE FOR THE WHOLE OR ANY PORTION, OR TO STATE IN THE Understood agreed TENDER THAT THE RATE QUOTED, SHALL APPLY ONLY IF THE ENTIRE QUANTITY IS TAKEN FROM THE FIRM. THE DIRECTOR PROCUREMENT RESERVES THE RIGHT OF ACCEPTING THE WHOLE OR ANY PART OF THE TENDER OR PORTION OF THE QUANTITY OFFERED, AND FIRM SHALL SUPPLY THESE AT THE RATE QUOTED.

Understood not agreed

7. Quoting of Rates. Only one rate will be quoted for entire quantity, item wise. 8.

RETURN OF I/T.

WITHDRAWAL OF OFFER.

Understood agreed

Understood not agreed

Understood

agreed IN CASE YOU ARE NOT QUOTING, PLEASE RETURN THE TENDER INQUIRYnot agreed STATING THE REASON OF NOT QUOTING. IN CASE OF FAILURE TO RETURN THE ITS EITHER QUOTED OR NOT QUOTED CONSEQUENTLY ON THREE OCCASIONS, THIS DIRECTORATE, IN THE INTEREST OF ECONOMY, WILL CONSIDER THE EXCLUSION OF YOUR FIRM’S NAME FROM OUR FUTURE DISTRIBUTION LIST OF INVITATION TO TENDER. Understood

FIRMS

Understood

SHALL NOT WITHDRAW THEIR COMMERCIALagreed OFFERS not agreed BEFORE SIGNING OF THE CONTRACT AND WITHIN VALIDITY PERIOD OF THEIR OFFERS. IN CASE THE FIRM WITHDRAWS ITS OFFER WITHIN VALIDITY PERIOD AND BEFORE SIGNING OF THE CONTRACT, EARNEST MONEY OF THE FIRM SHALL BE CONFISCATED AND DISCIPLINARY ACTION MAY ALSO BE INITIATED FOR EMBARGO UP TO 01 YEAR.

10.

PROVISION OF DOCUMENTS IN CASE OF CONTRACT. IN CASE ANY FIRM CONTRACT, IT WILL DEPOSIT FOLLOWING DOCUMENTS BEFORE AWARD OF CONTRACT:

WINS Understood agreed

A. A COPY OF LETTER SHOWING FIRM’S FINANCIAL CAPABILITY. B. FOREIGN SELLER HAS TO PROVIDE ITS REGISTRATION NUMBER ISSUED RESPECTIVE DEPARTMENT OF COMMERCE AUTHORIZING EXPORT OF SUBJECT STORES. C. PRINCIPAL/AGENCY AGREEMENT.

11.

A Understood not agreed

TREASURY CHALLAN. A. FROM

Not Attached OFFERS MUST BE ACCOMPANIED WITH A CHALLAN FORM OF RS. 200/- (OBTAINABLE STATE BANK OF PAKISTAN/GOVERNMENT TREASURY) AND DEBITABLE TO MAJOR HEADAttached XL VII, MAIN HEAD XII, SUB HEAD ‘A’ MISCELLANEOUS CODE NO DEF – 1220. EACH OFFER WILL BE COVERED BY ONE CHALLAN. Not

Attached

B. IN CASE OF UN-REGISTERED FIRMS, WHETHER THEY HAVE APPLIED FOR REGISTRATION Attached OR NOT, WILL PAY TENDER INQUIRY FEE (CHALLAN FORM) OF RS. 300/-.

13. CONDITION OF STORES. BRAND NEW STORES WILL WARRANTY/GUARANTEE FORM DPL-15. COPY OF DPL-15 CAN BE MAIL ADDRESS GIVEN ON PAGE 1. 14.

Marking.

BE ACCEPTED OBTAINED FROM

Marking of stores in accordance with Spec/Misc/NS/002/80.

ON FIRM’S DP(N) ON E-

Understood agreed Understood

15. Documents Required. with the quote:

Understood not agreed

Understood not agreed Understood

agreed Following documents are required to be submitted alongnot agreed

a. OEM/Authorized Evidence.

Dealer/Agent

Certificate

along

with

OEM

Dealership

Original quotation/proforma invoice.

Submit breakup of cost of stores/services on the following lines: (1) Imported material with break down item wise along-with import duties. (2) Variable business overheads like taxes and duties imposed by the federal/provincial government as applicable:(i) General Sales Tax (ii) Income Tax (iii) Custom Duty. PCT code along with photocopy of the related page is to be attached where applicable. (iv) Any other tax/duty. (3) Fixed overhead charges like labour, electricity etc. (4) Agent commission/profit, if any. (5) Any other expenditure/cost/service/remuneration as asked for in the tender. Understood

16. Rejection of Stores/Services. The stores/services offered as a result of agreed contract concluded against this tender may be rejected as follows: a. 1st rejection on Govt. expense b. 2nd rejection on supplier expense c. 3rd rejection contract cancellation will be initiated. 17. Security Deposit/Bank Guarantee . To ensure timely and correct supply Understood of stores agreed the firm will furnish an unconditional Bank Guarantee(BG) from a schedule Bank for an amount upto 10 % of the contract value (excluding Taxes, duties/freight handling charges) on a Judicial Stamp Paper of the value of (Rs 100.00) as per prescribed format or in shape of CSD/Bank draft. The Bank Guarantee shall be endorsed in favour of CMA(DP) Rawalpindi who is the Accounts Officer specified in the contract. The CMA(DP) Rawalpindi have the like power of seeking encashment of the Bank Guarantee as if the same has been demanded by the purchaser himself. The Bank Guarantee shall be produced by the supplier within 30 days from the date of issue of the contract and remain valid for upto 60 days after completion of warranty period and remain in force till one year ahead of the delivery date given in the contract. If delivery period is extended, the supplier shall arrange the extension of Bank Guarantee within 30 days after the original delivery period to keep its validity always one year ahead of the extended delivery period. The BG form can be obtained from DP(N) on e-mail address given on page 1.

Understood agreed

Understood not agreed

Understood 18. Integrity Pact. Procurements exceeding Rs 10 Million shall be subject to an agreed integrity pact, between the procuring agency and the suppliers or contractors. The form is available at www.ppra.org.pk or can be requested at dpnrwp2007@gmail.com.

Understood not agreed

Understood 19. Correspondence. All correspondence will be addressed to the Purchaser. Correspondence with regard to payment or issue of delivery receipt may be addressed to CMA Rawalpindi & agreed Consignee respectively with copy endorsed to the purchaser.

Understood not agreed

20. Pre-shipment Inspection. PN may send a team of officers including DP(N) Understood member agreed for the inspection of major equipments and machinery items at OEM premises as per terms of contract.

Understood not agreed

21. Amendment to Contract. Contract may be amended/modified to include fresh clause Understood (s) modify the existing clauses with the mutual agreement by the supplier and the purchaser; agreed such modification shall form an integral part of the contract. Understood

Understood not agreed

Understood agreed

Understood not agreed

22. Discrepancy. The consignee will render a discrepancy report to all concerned agreed within 60 days after receipt of stores for discrepancies found in the consignment. The quantities found short are to be made good by the supplier, free of cost. 23.

Understood not agreed

Price Variation. a.

Prices offered against this tender are to be firm and final.

b. Where the prices of the contracted stores/raw material are controlled by the government or an agency competent to do so on government behalf then price increase/decrease will be allowed at actual on case to case basis on production of government notification by the Supplier for the subject stores where the firms are contractually obliged and bound to produce the stores from raw materials supplied by government/State controlled departments in consultation with Military Finance. c. Except for calculation or typographical errors, the rates of the contracts not having a price variation clause PVC clause will not be increased subsequently. But when such an increase is considered desirable in the interest of expeditious supply of stores and is necessitated by the circumstances beyond the control of the Supplier, the case may be decided accordingly. 24. Price Reduction (PR). In case the stores on inspection are found to be below the Understood agreed stipulated specification and these are proposed to be accepted by the inspector under deviation subject to be certain price reduction, the relevant Inspection Note may be released and stores dispatched to the consignee with the following endorsement on the Inspection Note: â&#x20AC;&#x153;Accepted under deviation with certain price reduction, as recommended on deviation form, which is subject to final approval/decision by the Purchaserâ&#x20AC;?

Understood not agreed

The supplier will not submit the bills unless price reduction aspect is finally decided upon by the purchaser and formal amendment to this effect is issued in the contract. Understood 25. Buy back. The seller will buy back the spares/items supplied as a part of this tender agreed at the selling price, which are no longer required as indicated by the buyer with in five years from the final acceptance of the spares/items.

Understood not agreed

26. Force Majeure. The supplier will not be held responsible for any delay occurring inUnderstood Understood supply of equipment due to event of Force Majeure such as acts of God, agreed War, Civilnot agreed commotion, Strike, Lockouts, Act of Foreign Government and its agencies and disturbance directly affecting the supplier over which events or circumstances the supplier has no control. In such an event the supplier shall inform the purchaser within 15 days of the happening and within the same timeframe about the discontinuation of such circumstances/happening in writing. Non-availability of raw material for the manufacture of stores, or of export permit for the contracted stores from the country of its origin, shall not constitute Force Majeure. Understood agreed

Understood not agreed

Foreign Currency (FOB/CIF/C&F/FSA etc) Contracts (1). The dispute shall be referred for adjudication to two arbitrators one to be nominated by each party. Who before entering upon the reference shall appoint an umpire by mutual agreement and if they do not agree a judge of the Superior Court will be requested to appoint the umpire. The arbitration proceedings shall be held in Pakistan and under Pakistan Law. (2). The venue of arbitration shall be the place from which the contact is issued or such other places as the Purchaser at his discretion may determine. (3). Arbitration award so given will be firm and final.

Understood not agreed

29. Liquidated Damages(LD). Liquidated Damages upto 2% per monthUnderstood are liableUnderstood agreed Understood to be imposed on the suppliers by the purchaser in accordance with DP-35, if agreed the storesnotUnderstood agreed not agreed supplied after the expiry of the delivery date without any valid reasons. Total value of LD shall not exceed 10% of the contract value.

30. Risk Purchase. In the event of failure on the part of supplier to comply with the contractual obligations the contract will be cancelled at the Risk and Expense of the supplier in accordance with DP-35. Understood agreed

31. Penalty. In case of wrong supply of the item or any breach of the contractual terms & conditions by the supplier, a penalty may be imposed by DP(N).

Understood not agreed

32 COMPENSATION BREACH OF CONTRACT. If the contractor fails to supply the contracted stores or contract is cancelled either on RE or without RE or contractUnderstood become Understood ineffective due to default of supplier / seller or stores / equipment declared defective agreed and not agreed caused loss to the Government, contractor shall be liable to pay to the Government compensation for loss or inconvenience resulting for his default or from the rescission of his contract when such default or rescission take place such compensation will be in excess to the RE amount, if imposed by the competent authority. Compensation amount in terms of money will be decided by the purchase officer and will be deposited by contractor / seller in Government treasury in the currency of contract.

33. Gratuities/Commission/Gifts. No commission, rebate, bonus, fee or compensation Understood agreedsales in any form shall be paid to any local or foreign agent, consultant representative, promoter or any intermediary by the Manufacturer/Supplier except the agent commission payable as per the agent commission policy of the government and as amended from time to time and given in the contract. Any breach of such clause(s) of the contract by Manufacturer/Supplier and/or their sole nominated representative may result in cancellation of the contract blacklisting of the Manufacturer/Supplier financial penalties and all or any other punitive measure which the purchaser may consider appropriate. 34.

Understood not agreed

Termination of Contract. a. If at any time during the currency of the contract the Purchaser decides toUnderstood Understood terminate the contract for any reason whatsoever (other than for reasons of Non-not agreed agreed Delivery) he shall have right to do so by giving the Supplier a registered notice to that effect. In that event the Purchaser will accept delivery at the contract price and terms of such stores/goods/services which are in the actual process of manufacture that is completed and ready for delivery within thirty days after receipt by the Supplier of such notice. b. In the case of remainder of the undelivered stores/goods/services the Purchaser may elect either: (1). To have any part thereof completed and take the delivery thereof at the contract price or. (2). To cancel the remaining quantity and pay to the Supplier for the articles or sub-components or raw materials purchased by the Supplier and are in the actual process of manufacture at the price to be determined by the Purchaser. In such a case materials in the process of manufacture shall be delivered by the Supplier to the Purchaser.

Understood FULLUnderstood RIGHTS RESERVED. DIRECTORATE OF PROCUREMENT (NAVY), RAWALPINDI RESERVES agreed REASONSnot agreed RIGHTS TO ACCEPT OR REJECT ANY OR ALL OFFERS INCLUDING THE LOWEST, BY GIVING THE IN WRITING TO THE PARTICIPANTS.

36.

APPLICATION OF OFFICIAL SECRETS ACT, 1923. ALL THE MATTERS CONNECTEDUnderstood WITH THISUnderstood agreed ENQUIRY AND SUBSEQUENT ACTIONS ARISING THERE FROM COME WITHIN THE SCOPE OF THEnot agreed OFFICIAL SECRETS ACT, 1923. YOU ARE, THEREFORE, REQUESTED TO ENSURE COMPLETE SECRECY REGARDING DOCUMENTS AND STORES CONCERNED WITH THE ENQUIRY AND TO LIMIT THE NUMBER OF YOUR EMPLOYEES HAVING ACCESS TO THIS INFORMATION. 37.

ACKNOWLEDGMENT. FIRMS WILL SEND ACKNOWLEDGEMENT SLIPS WITHIN 07 THE DATE OF DOWNLOADING OF IT FROM THE PPRA WEBSITE I.E. WWW.PPRA.ORG.PK

38.

DISQUALIFICATION. OFFERS ARE LIABLE TO BE REJECTED IF:-

Understood DAYS FROMUnderstood agreed

not agreed

Understood agreed

Understood not agreed

A. RECEIVED LATER THAN APPOINTED/FIXED DATE AND TIME. B. OFFERS ARE FOUND CONDITIONAL OR INCOMPLETE IN ANY RESPECT. C. THERE IS ANY DEVIATION FROM THE GENERAL /SPECIAL/TECHNICAL INSTRUCTIONS CONTAINED IN THIS TENDER. D. FORMS DP-1, DP-2,AND DP-3 DULY SIGNED, ARE NOT RECEIVED WITH THE OFFERS.

D. TAXES AND DUTIES, FREIGHT/TRANSPORTATION AND INSURANCE CHARGES NOT INDICATED SEPARATELY AS PER REQUIRED PRICE BREAKDOWN MENTIONED AT PARA 17. E. TREASURY CHALLAN IS NOT ATTACHED WITH THE OFFER. F. MULTIPLE RATES ARE QUOTED AGAINST ONE ITEM. G. MANUFACTURER’S RELEVANT BROCHURES AND TECHNICAL DETAILS ON MAJOR EQUIPMEN ASSEMBLIES ARE NOT ATTACHED IN SUPPORT OF SPECIFICATIONS. J. SUBJECT TO RESTRICTION OF EXPORT LICENSE. K. OFFERS (COMMERCIAL/TECHNICAL) CONTAINING NON-INITIALED/ UNAUTHEN AMENDMENTS/CORRECTIONS/OVERWRITING. L. IF THE VALIDITY OF THE AGENCY AGREEMENT IS EXPIRED. M. THE COMMERCIAL OFFER AGAINST FOB/CIF/C&F TENDER IS QUOTED IN LOCAL CURRENCY AN VERSA. N. PRINCIPALS INVOICE IN DUPLICATE CLEARLY INDICATING WHETHER PRICES QUOTED ARE INCLUS EXCLUSIVE OF THE AGENT COMMISSION IS NOT ENCLOSED. P. EARNEST MONEY IS NOT PROVIDED. Q. IF VALIDITY OF OFFER IS NOT QUOTED AS REQUIRED IN IT OR MADE SUBJECT TO CONFIRMATION L R. OFFER MADE THROUGH FAX/E-MAIL/CABLE/TELEX. S. IF OFFER IS FOUND TO BE BASED ON CARTEL ACTION IN CONNIVANCE WITH OTHER SO PARTICIPANTS OF THE TENDER. T. IF OEM AND PRINCIPAL NAME AND COMPLETE ADDRESS IS NOT MENTIONED.

39.

The above terms and conditions are confirmed in total for acceptance.

SINCERELY YOURS, _____________________________ (TO BE SIGNED BY OFFICER CONCERNED) RANK:__________________________ NAME:_________________________ NOTES 1. FORM DP-1, DP-2, DP-3

AND QUESTIONNAIRES. FORM DP-1, DP-2, DP-3 AND QUESTIONNAIRE FILLED IN ARE TO BE RETURNED WITH THE OFFER DULY SIGNED BY THE AUTHORIZED SIGNATORY/PERSON PERTINENT TO MENTION THAT ALL THESE ARE MANDATORY REQUIREMENT FOR PARTICIPATION IN THE TENDER. 2. COPY OF DP-35 REVISED 2002: COPIES OF DP-35 REVISED 2002 ARE AVAILABLE WITH REGIST SECTION DGDP AND THE SAME BE OBTAINED BY THE SUPPLIER ON PAYMENT AT THE RATE OF RS 250/- EACH.

(SIGNATURES OF TEND ……………………… (CAPACITY IN WHICH SI

DP-3 TENDER NO……………

NAME OF THE FIRM……………… DGDP REGISTRATION NO……….. ADDRESS………………………… DATE…………………………….. TELEPHONE NO. ………………… OFFICIAL E-MAIL………………….. FAX NO …………………….…… MOBILE NO OF CONTACT PERSON…..

TO: THE DIRECTOR OF PROCUREMENT (SECTION P-3..) MINISTRY OF DEFENCE PRODUCTION SECTT. NO. II, ADAMJEE ROAD RAWALPINDI TEL: 051-9271468-78 DEAR SIR

1. I/WE HEREBY OFFER TO SUPPLY TO THE DIRECTOR OF PROCUREMENT (NAVY) THE STORES DETAILED IN SCH TO THE TENDER INQUIRY OR SUCH PORTION THEREOF AS YOU MAY SPECIFY IN THE ACCEPTANCE OF TENDER PRICES OFFERED AGAINST THE SAID SCHEDULE AND FURTHER AGREE THAT THIS OFFER WILL REMAIN VALID UP T DAYS AND WILL NOT BE WITHDRAWN OR ALTERED IN TERMS OF RATES QUOTED AND THE CONDITIONS ALREADY S THEREIN OR ON BEFORE THIS DATE. I/WE SHALL BE BOUND BY A COMMUNICATION OF ACCEPTANCE TO BE DISPA WITHIN THE PRESCRIBED TIME.

2. I/WE HAVE UNDERSTOOD THE INSTRUCTIONS TO TENDERS AND GENERAL CONDITIONS GOVERNING CONTR FORM NO. DP-35 (REVISED 2002) INCLUDED IN THE PAMPHLET ENTITLED, GOVERNMENT OF PAKISTAN, MINIS DEFENCE (DIRECTORATE GENERAL DEFENCE PURCHASE) “GENERAL CONDITIONS GOVERNING CONTRACT HAVE THOROUGHLY EXAMINED THE SPECIFICATIONS/DRAWINGS AND/ OR PATTERNS QUOTED IN THE SCH HERETO AND AM/ARE FULLY AWARE OF THE NATURE OF THE STORES REQUIRED AND MY/OUR OFFER IS TO S STORES STRICTLY IN ACCORDANCE WITH THE REQUIREMENTS. 3. THE FOLLOWING PAGES HAVE BEEN ADDED TO AND FORM PART OF THIS TENDER: A. ………………………………………. B. ………………………………………. C. ………………………………………..

YOURS FAITHFULLY, ………………………………… (SIGNATURE OF TENDERER) ……………………………………. (CAPACITY IN WHICH SIGNING) ADDRESS:……………………………….. DATE………………………………. SIGNATURE OF WITNESS…………… ADDRESS…………………………………..

*INDIVIDUAL SIGNING TENDER AND/OR OTHER DOCUMENTS CONNECTED WITH A CONTRACT MUST SPECIFY:(a) (b) (c) (d)

WHETHER SIGNING AS “SOLE PROPRIETOR” OF THE FIRM OR HIS ATTORNEY. WHETHER SIGNING AS A “REGISTERED ACTIVE PARTNER” OF THE FIRM OR HIS ATTORNEY. WHETHER SIGNING FOR THE FIRM “PER PROCURATION”. IN THE CASE OF COMPANIES AND FIRMS REGISTERED UNDER THE ACT, 1913 AS AMENDED UP-TO-DA UNDER THE PARTNERSHIP ACT 1932, THE CAPACITY IN WHICH SIGNING E.G., THE DIRECTOR, SECR MANAGER, PARTNER, ETC. OR THEIR ATTORNEY AND PRODUCE COPY OF DOCUMENT EMPOWERING TO SIGN, IF CALLED UPON TO DO SO.

(e) (f) (g)

Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable

NECESSARY DATA FOR ISSUANCE OF CONTRACTS ON EARNEST MONEY IMPORTANT Each column must be filled in with BLOCK CAPITAL LETTERS, incompletion shall render disqualification.

Name : _____________________________________

Father’s Name : ______________________________

Designation in Firm : _______________________________________________________

6. 7.

(Kindly fill in the above form and forward it under your own letter head with contact details)

DP-3 TENDER NO……………

TO: THE DIRECTOR OF PROCUREMENT (SECTION P-3..) MINISTRY OF DEFENCE PRODUCTION SECTT. NO. II, ADAMJEE ROAD RAWALPINDI TEL: 051-9271468-78 DEAR SIR

*INDIVIDUAL SIGNING TENDER AND/OR OTHER DOCUMENTS CONNECTED WITH A CONTRACT MUST SPECIFY:(e) (f) (g) (h)

(e) (f) (g)

Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable

DP2

INVITATION TO TENDER FORM 1. Schedule to Tender No CICP/M/IND-229004/R-1204/320770 dated . This tender will be closed for acceptance at 1030 Hours and will be opened at 1100 Hours on 13-112012. Please drop tender in the Tender Box No 104. 2. You are requested to please use this Performa for price quotation, fill in the prices, affix your stamp on the same, sign it and forward it in original as your Commercial offer along with the covering letter of your firm. If you do not use this form as price quotations your offer might be rejected. 3. You are requested to please attach DP-1 and DP-3 alongwith your quotation duly signed & stamped. Same can be requested from DP (N) at Email

dpnrwp2007@gmail.com S NO

DETAIL OF STORES

QTY/ UNIT

UNIT PRICE

PARENT EQUIPMENT CUMMINS DG ALL ITEMS PERTAINS TO CUMMINS DIESEL GENERATOR (250 KVA) MODEL NO: (LTA-10) S NO. 34729635-LTA-1-G-3 23157514-LT-10-G-2 34852546-LT-10-G-2 23552841

22 items as per list attached

OEM ADDRESS M/S CUMMINS INC 50JACKSON ST COLUMBUS INDIANA UNITED STATES 47201-6258 812-377-7437 812-377-6340 DUNS 006415160 Barry.c.davis@cummins.com 333618 Additional technical details for S No1,2,3,4,7,9,17 & 19 are enclosed. Applicable sales tax to be mentioned separately in the commercial offer. Yes No Grand Total Earnest Money 1. Registered/Indexed with DGDP: 02% of quoted value only. 2. Registered with DGDP But Un-Indexed: 03% of quoted value only. 3. Un-Registered with DGDP: 05% of quoted value only.

TOTAL PRICE

Terms & Conditions 1.

Special Instructions.

Terms of Payment.

100 % issuance of CRV.

Origin of Stores.

To be indicated.

Origin of OEM.

To be indicated.

Technical Scrutiny Report.

Delivery Period. 4-6 Months or earlier.

Currency.

Basis for acceptance.

9. Bid validity. commercial offer. 10.

Attached CINS Special Instructions.

Required.

PAK RUPEES. FOR

At least 90 Days, extendable to 120 Days from the date of opening a

Tendering procedure Two Stage- Two Envelop bidding procedure will be followed. PPRA Rule 36(6).

11. Earnest Money/Tender/Bid Bond: your tender must be accompanied by a Bank Draft in favour of CMA (DP), Rawalpindi for the following amount:

Note:

12.

Registered/Indexed Firms: 2% of the quoted value subject to maximum celling of Rs 0.200 Million. Applicable for FOR/FOB cases only.

Registered but Un-indexed Firms: 3% of the quoted value subject to maximum celling of Rs 0.50 Million. Applicable for both FOR/FOB cases.

d. Earnest Money of the first lowest firm will be returned after the finalization of the contract, once the firm has provided the Bank Guarantee. (Para 32 (c) of DP-35 refers). 13.

Company registration certificates are to be attached with offer.

Duly completed Form DP-1 and DP-3 are to be attached with Technical Offer.

h. DP-2 Form shall also be submitted with Technical Offer without mentioning of prices. Note: In case of failure to comply above instructions, Terms and conditions, offer will liable for rejection.

Annex ‘A’ to Indent No. 229004 SPECIAL INSTRUCTIONS Source of Supply 1. Genuine OEM certified brand new stores will only be acceptable. Stores not procured directly from OEM or his authorized dealer/agent/stockist will not be acceptable. 2. Supplying Firm in his “Offer/Quotation” is to clearly state whether stores will be supplied directly from relevant OEM or OEM’s authorized dealer/agent/stockist. 3. In case the stores are being sourced through OEM’s Authorized Dealer/Agent/Stockist, a documentary proof to this effect comprising OEM’s Dealership Certificate in respect of Dealer/Agent/Stockist is to be provided by the Supplying Firm with following endorsements. a. Certificate reference number with date. b. Name of the authorized dealer/agent/stockiest. c. Last date/duration/period for validity of dealership. 4. Supplying Firm in his “Offer/Quotation” is to provide, OEM’s contact (address, e-mail address, phone, fax and website etc). ORIGIN OF SUPPLY 5. Supply of Firm in his “Offer/Quotation” is to specifically mention a country of origin for the stores which will be subsequently endorsed in the “Contract” UPDATES & CURRENT INFORMATION 6. Supplying Firm in his “Offer/Quotatio” is to provide latest updates and current information about technical specifications/data. If pattern number, part number or quality standards of a particular item has been superseded by a new one after conclusion of the contract, the Supplying Firm will be required to produce a documentary proof to this effect originating from the relevant OEM. If replaced part affects fittings and functioning of other associated parts as well, than details of those parts are also to be provided. DOCUMENTATION REQUIRED 7

Joint Inspection will be carried out by INS, Consignee & Specialist User.

LIST OF ITEMS 22 INDENT NO. 229004 -250 KVA CUMMINS DG (MODEL NO. LTA-10) S SRS NO NO

PATT NO

PART NO

DESCRIPTION

PARENT DEN EQUIPMENT

QTY

1140863

5330-71-506-5871

3803453

2. 3.

1140864 1140870

2815-79-509-9263 2990-79-509-9285

3803465 3801542

CUMMINS D/G 250KVA --DO---DO--

-DO-DO-

24 18

1140871

3470-79-506-9844

3545653

--DO--

-DO-

1140872

3120-01-391-5542

3801150

--DO--

-DO-

1140873

3110-UK-507-0061

3801151

--DO--

-DO-

1140874

3120-71-509-7813

3801152

--DO--

-DO-

1140875

3110-UK-507-0103

3016761

--DO--

-DO-

1140882

5330-01-383-4386

3803489

--DO--

-DO-

10.

1140883

5330-01-382-5918

3803488

--DO--

-DO-

11. 12. 13. 14. 15. 16.

1140885 1140887 1140888 1140890 1140893 1140896

2990-71-509-7804 3020-71-509-8746 3040-71-509-8220 3030-99-926-3443 3030-01-381-8643 1325-79-457-0058

3802056 3026188 3026189 3034942 3037425 3315847

--DO---DO---DO---DO---DO---DO--

-DO-DO-DO-DO-DO-DO-

06 06 06 03 03 11

17.

1140898

5330-01-391-5265

3803354

--DO--

-DO-

18.

1140899

2940-01-377-2877

--DO--

-DO-

19.

1140900

2815-71-506-5873

3318853/ 3825970 3803350

--DO--

-DO-

20.

1140901

2815-71-506-9851

3818520

--DO--

-DO-

21. 22.

1140903 1140904

2815-01-384-8939 2815-79-509-9301

3820700 3076738

GASKET SET LOWER ENGINE KIT CYLINDER KIT ENGINE PISTON KIT REPAIR TURBO CHARGER BEARING MAIN SET STBD BEARING MAIN SET 0.10 OF CRANK SHAFT MAIN BEARING SET MAIN BEARING BEARING CONN ROD 0.10 KIT OIL SEAL (GASKET) RETAINER OIL SEAL FOR CUMMINS D/E BUSHING BUSHING BUSHING VEE BELT BELT V FILTER FUEL CARTIDGE FF105D KIT OIL SEAL REAR FILTER ELEMENT FLUID RING SET PISTON VALVE EXHAUST INSERT VALVE PLUNGER AND BUSHING

--DO---DO--

-DO-DO-

72 23

EACH 04

S No 1.

Part No

Description

Remarks

3803453

Set Lower Engine Gaskit

3803465

Kit Cylinder

3801542

Kit Engine Piston

3545653

Kit Repair Turbo Charger

3801152

Set Main Bearing

3803489

Kit Oil Seal (Gaskit)

3803354

Kit Oil Seal Rear

3803350

Ring Set Piston

Kit consists of various Gaskit, seals, â&#x20AC;&#x2DC;Oâ&#x20AC;&#x2122; rings etc. Relevant page of part catalogue is enclosed. (Page No 1). Kit consists of 09 items. Relevant page of part catalogue is enclosed. (page No.2). Kit consists of 3 items. Relevant page of part catalogue are enclosed. (Page No.2). Kit consists of 13 items. Relevant pages of part catalogue & drawing are enclosed. (Page No 4 & 5). Kit consists of 3 items. Relevant pages of part catalogue & drawing are enclosed.(Page No. 6 &7). Kit consists of items. Relevant pages of part catalogue & drawing are enclosed. (Page No. 8 &9). Kit consists of 11 items. Relevant page of part catalogue & drawing is enclosed. (Page No 10) Kit consists of 3 items. Relevant pages of part catalogue & drawing are enclosed. (Page No 2 & 3)

COVERING SHEET

Data Sheet (for unregistered firms only) is

attached dully filled in all respects.

Yours truly, _________________ Signature of Tenderer _________________ Complete Name Seal/Stamp of Firm

_________________ Capacity in which Signing _________________ Date

Contact Numbers Assistant Directors Procurement DP(Navy) ADP-31 ADP-32 ADP-33 ADP-34 ADP-36 ADP-37

051-9271471 051-9271472 051-9271473 051-9271474 051-9271475 051-9271478

Invitation to Tender and General Instructions

Understood Understood 1. Conditions Governing Contracts. The ‘Contract’ made as result of this I/T shall mean agreed agreed the agreement entered into between the parties i.e. the ‘Purchaser’ and the ‘Seller’ noton Directorate General Defence Purchase (DGDP) contract Form “DP-19” in accordance with the law of contract Act, 1872 and those contained in Defence Purchase Procedure (DP-35) and other special conditions that may be added to given contract for the supply of Defence Stores specified herein.

Delivery of Tender. The offer is to be submitted in duplicate as under:a. Commercial Offer. The offer will be in duplicate and indicate prices quotedUnderstood in Understood agreedbe clearly not agreed figures as well as in words alongwith essential literature/brochure. It should marked in fact on the envelope “Commercial Offer”, tender number and date of opening. Taxes, duties, freight/transportation, insurance charges etc are to be indicated separately. Total price of the items quoted against the tender is to be clearly mentioned. Understood agreed

Understood not agreed

c. Special Instructions. Tender documents and its conditions may please be read Understood Understood point by point and understood properly before quoting. All tender conditions agreedshouldnotbe agreed responded clearly. In case of any deviation due to non-acceptance of tender conditions(s), the same should be highlighted alongwith your changed offer/conditions. Tender may however be liable to be rejected. d. Firms shall submit their offers in two separate envelopes (i.e. two copiesUnderstood of Understood agreed not agreed commercial offer and two or more copies of the technical offer as asked in the IT). The commercial offer will include rates of items/services called for and the technical offer will not indicate the rates. Both types of offers are to be enclosed in separate covers and each envelope shall be properly sealed bearing the signature of the bidder. Each cover

shall indicate type of offer, number and date of IT and IT opening date. Thereafter both the envelopes (technical and commercial offer) shall be placed in one envelope (second cover) duly sealed and signed. This cover should bear the address of the procurement agency indicating, issuance date of IT and No, with its opening date. This should be further placed in another cover (third cover), addressed as indicated in the tender documents, without any indication that there is a tender within it. e.

Understood 3. Date and Time For Receipt of Tender. Tender must reach this office byUnderstood the date and agreed not agreed time specified in the Schedule to Tender (Form DP-2) attached. This Directorate will not accept any excuse of delay occurring in post. Tenders received after the appointed/ fixed time will NOT be entertained. The appointed time will, however, fall on next working day in case of closed/forced holiday. Only legitimate/registered representatives of firm will be allowed to attend tender opening.

4. Tender Opening. Tenders will be opened as mentioned in the schedule to tender. Understood Understood agreed noton agreed Commercial offers will be opened at later stage if Technical Offer is found acceptable examination by technical authorities of Service HQ. Date and time for opening of Commercial offer shall be intimated later. Only legitimate / registered representative of firm will be allowed to attend tender opening. 5.

Validity of Offer. a. The validity period of quotations must be indicated and should invariably 90 Understood beUnderstood agreed not agreed days extendable to 120 days from the date of opening of Tender. Conversion rate of FE/LC components will be considered w.e.f. opening of commercial offer. b. The quoting firm will certify that in case of an additional requirement of the contract items (s) in any qty(s) with in a period of 12 month from the date of signing the contract, these will also be supplied ( at the on going contract rates) with discount.

6. Part Bid. Firm may quote for the whole or any portion, or to state in the Understood tender that Understood agreedDirector not agreed the rate quoted, shall apply only if the entire quantity is taken from the firm. The Procurement reserves the right of accepting the whole or any part of the tender or portion of the quantity offered, and firm shall supply these at the rate quoted. 7. Quoting of Rates. Only one rate will be quoted for entire quantity, item wise.

Understood agreed

Understood not agreed

Understood

agreed not agreed 8. Return of I/T. In case you are Not quoting, please return the tender inquiry stating the reason of NOT quoting. In case of failure to return the ITs either quoted or not quoted

consequently on three occasions, this Directorate, in the interest of economy, will consider the exclusion of your firm’s name from our future distribution list of invitation to tender. Understood

Understood

9. Withdrawal of Offer. Firms shall not withdraw their commercial offers agreed before not agreed signing of the contract and within validity period of their offers. In case the firm withdraws its offer within validity period and before signing of the contract, Earnest Money of the firm shall be confiscated and disciplinary action may also be initiated for embargo up to 01 year. 10. Provision of Documents in case of Contract. will deposit following documents before award of contract:

In case any firm wins a contract, it Understood agreed

Understood not agreed

Treasury Challan. Not Attached a. Offers must be accompanied with a challan form of Rs. 200/- (obtainable from Attached State Bank of Pakistan/Government Treasury) and debitable to Major Head XL VII, Main Head XII, Sub Head ‘A’ Miscellaneous Code No Def – 1220. Each offer will be covered by one challan. Not

Attached

Attached b. In case of un-registered firms, whether they have applied for registration or not, will pay tender inquiry fee (Challan Form) of Rs. 300/-.

not agreed

13. Condition of Stores. Brand new stores will be accepted on Firm’s Warranty/Guarantee Form DPL-15. Copy of DPL-15 can be obtained from DP(N) on e-mail address given on page 1. 14.

Marking.

Marking of stores in accordance with Spec/Misc/NS/002/80.

Understood agreed Understood

15. Documents Required. the quote: a.

Understood not agreed Understood

agreed not agreed Following documents are required to be submitted along with

OEM/Authorized Dealer/Agent Certificate along with OEM Dealership Evidence.

Original quotation/proforma invoice.

Understood

agreed 16. Rejection of Stores/Services. The stores/services offered as a result agreed of contract concluded against this tender may be rejected as follows: a. 1st rejection on Govt. expense b. 2nd rejection on supplier expense c. 3rd rejection contract cancellation will be initiated.

Understood Understood 17. Security Deposit/Bank Guarantee . To ensure timely and correct supply of stores the agreed not agreed firm will furnish an unconditional Bank Guarantee(BG) from a schedule Bank for an amount upto 10 % of the contract value (excluding Taxes, duties/freight handling charges) on a Judicial Stamp Paper of the value of (Rs 100.00) as per prescribed format or in shape of CSD/Bank draft. The Bank Guarantee shall be endorsed in favour of CMA(DP) Rawalpindi who is the Accounts Officer specified in the contract. The CMA(DP) Rawalpindi have the like power of seeking encashment of the Bank Guarantee as if the same has been demanded by the purchaser himself. The Bank Guarantee shall be produced by the supplier within 30 days from the date of issue of the contract and remain valid for upto 60 days after completion of warranty period and remain in force till one year ahead of the delivery date given in the contract. If delivery period is extended, the supplier shall arrange the extension of Bank Guarantee within 30 days after the original delivery period to keep its validity always one year ahead of the extended delivery period. The BG form can be obtained from DP(N) on e-mail address given on page 1. Understood 18. Integrity Pact. Procurements exceeding Rs 10 Million shall be subject toUnderstood an integrity agreed not agreed pact, between the procuring agency and the suppliers or contractors. The form is available at www.ppra.org.pk or can be requested at dpnrwp2007@gmail.com. Understood with Understood 19. Correspondence. All correspondence will be addressed to the Purchaser. Correspondence agreed not agreed regard to payment or issue of delivery receipt may be addressed to CMA Rawalpindi & Consignee respectively with copy endorsed to the purchaser.

Understood agreed

Understood not agreed

20. Pre-shipment Inspection. PN may send a team of officers including DP(N) member for the inspection of major equipments and machinery items at OEM premises as per terms of contract. 21. Amendment to Contract. Contract may be amended/modified to include fresh clause (s) Understood Understood modify the existing clauses with the mutual agreement by the supplier and the purchaser; such agreed not agreed modification shall form an integral part of the contract. Understood

Understood

Understood agreed

Understood not agreed

22. Discrepancy. The consignee will render a discrepancy report to allagreed concerned not agreed within 60 days after receipt of stores for discrepancies found in the consignment. The quantities found short are to be made good by the supplier, free of cost. 23.

Price Variation. a.

Prices offered against this tender are to be firm and final.

b. Where the prices of the contracted stores/raw material are controlled by the government or an agency competent to do so on government behalf then price increase/decrease will be allowed at actual on case to case basis on production of government notification by the Supplier for the subject stores where the firms are contractually obliged and bound to produce the stores from raw materials supplied by government/State controlled departments in consultation with Military Finance. c. Except for calculation or typographical errors, the rates of the contracts not having a price variation clause PVC clause will not be increased subsequently. But when such an increase is considered desirable in the interest of expeditious supply of stores and is necessitated by the circumstances beyond the control of the Supplier, the case may be decided accordingly. 24. Price Reduction (PR). In case the stores on inspection are found to beUnderstood below the Understood agreed not agreed stipulated specification and these are proposed to be accepted by the inspector under deviation subject to be certain price reduction, the relevant Inspection Note may be released and stores dispatched to the consignee with the following endorsement on the Inspection Note: â&#x20AC;&#x153;Accepted under deviation with certain price reduction, as recommended on deviation form, which is subject to final approval/decision by the Purchaserâ&#x20AC;? The supplier will not submit the bills unless price reduction aspect is finally decided upon by the purchaser and formal amendment to this effect is issued in the contract. Understood 25. Buy back. The seller will buy back the spares/items supplied as a part of this tender Understood at agreed not agreed the selling price, which are no longer required as indicated by the buyer with in five years from the final acceptance of the spares/items.

timeframe about the discontinuation of such circumstances/happening in writing. Non-availability of raw material for the manufacture of stores, or of export permit for the contracted stores from the country of its origin, shall not constitute Force Majeure. Understood

Understood

agreed not agreed 27. Arbitration. All matters of dispute or difference regarding rejection of stores by the inspector or cancellation of the contract by the Purchaser, arising out of the contract finalized between the parties thereto, the settlement of which is not otherwise specially provided for in the contract, shall be referred to arbitration as under:

b. Indigenous (FOR etc) Contracts. The settlement of dispute, is not otherwise specially provided for in the contract, through arbitration clause in the contract shall be referred to the decision of Secretary, Ministry of Defence (DP Division). His decision shall be final and binding on both the parties. Work under the contract shall if reasonably possible continue, under the proceedings before the said Secretary and no payments payable by the Director shall be withheld on the account of such proceeding unless they are subject of the dispute. 28. Court of Jurisdiction. In case of any dispute only court of jurisdiction at Rawalpindi shall Understood Understood have jurisdiction to decide the matter. agreed not agreed Understood 29. Liquidated Damages(LD). Liquidated Damages upto 2% per month are liable toUnderstood be agreed notUnderstood agreed Understood imposed on the suppliers by the purchaser in accordance with DP-35, if the stores supplied after agreed not agreed the expiry of the delivery date without any valid reasons. Total value of LD shall not exceed 10% of the contract value.

Understood not agreed

31. Penalty. In case of wrong supply of the item or any breach of the contractual terms & conditions by the supplier, a penalty may be imposed by DP(N).

32 COMPENSATION BREACH OF CONTRACT. If the contractor fails to supply the contracted stores or contract is cancelled either on RE or without RE or contract become Understood Understood ineffective due to default of supplier / seller or stores / equipment declared defectiveagreed and caused not agreed loss to the Government, contractor shall be liable to pay to the Government compensation for loss or inconvenience resulting for his default or from the rescission of his contract when such default or rescission take place such compensation will be in excess to the RE amount, if

imposed by the competent authority. Compensation amount in terms of money will be decided by the purchase officer and will be deposited by contractor / seller in Government treasury in the currency of contract.

33. Gratuities/Commission/Gifts. No commission, rebate, bonus, fee or compensation in Understood Understood agreed not any form shall be paid to any local or foreign agent, consultant representative, sales promoter or agreed any intermediary by the Manufacturer/Supplier except the agent commission payable as per the agent commission policy of the government and as amended from time to time and given in the contract. Any breach of such clause(s) of the contract by Manufacturer/Supplier and/or their sole nominated representative may result in cancellation of the contract blacklisting of the Manufacturer/Supplier financial penalties and all or any other punitive measure which the purchaser may consider appropriate. 34.

Termination of Contract. a. If at any time during the currency of the contract the Purchaser decidesUnderstood to Understood terminate the contract for any reason whatsoever (other than for reasons of agreed Non-Delivery) not agreed he shall have right to do so by giving the Supplier a registered notice to that effect. In that event the Purchaser will accept delivery at the contract price and terms of such stores/goods/services which are in the actual process of manufacture that is completed and ready for delivery within thirty days after receipt by the Supplier of such notice. b. In the case of remainder of the undelivered stores/goods/services the Purchaser may elect either: (1). To have any part thereof completed and take the delivery thereof at the contract price or. (2). To cancel the remaining quantity and pay to the Supplier for the articles or sub-components or raw materials purchased by the Supplier and are in the actual process of manufacture at the price to be determined by the Purchaser. In such a case materials in the process of manufacture shall be delivered by the Supplier to the Purchaser. (3). No payment shall however be made for any materials not yet in the actual process of manufacture on the date notice of cancellation is received. c. Should the Supplier fail to deliver goods/services in time as per quality terms of contract or fail to render Bank Guarantee within the stipulated time period or any breach of the contract the Purchaser reserves the right to terminate/cancel the contract fully or any part thereof at the risk and expense (RE) of the Supplier.

Understood 35. Rights Reserved. Directorate of Procurement (Navy), Rawalpindi reserves full rightsUnderstood to agreed not agreed accept or reject any or all offers including the lowest, by giving the reasons in writing to the participants.

36. Application of Official Secrets Act, 1923. All the matters connected with this enquiry Understood Understood agreed not agreed and subsequent actions arising there from come within the scope of the Official Secrets Act, 1923. You are, therefore, requested to ensure complete secrecy regarding documents and

stores concerned with the enquiry and to limit the number of your employees having access to this information. Understood 37. Acknowledgment. Firms will send acknowledgement slips within 07 days Understood from the date agreed not agreed of downloading of IT from the PPRA Website i.e. www.ppra.org.pk

38.

Disqualification. Offers are liable to be rejected if:-

Understood agreed

Understood not agreed

d. Taxes and duties, freight/transportation and insurance charges NOT indicated separately as per required price breakdown mentioned at Para 17. e. Treasury challan is NOT attached with the offer. f. Multiple rates are quoted against one item. g. Manufacturerâ&#x20AC;&#x2122;s relevant brochures and technical details on major equipment assemblie not attached in support of specifications. j. Subject to restriction of export license. k. Offers (commercial/technical) containing non-initialed/ unau amendments/corrections/overwriting. l. If the validity of the agency agreement is expired. m. The commercial offer against FOB/CIF/C&F tender is quoted in local currency and vise v n. Principals invoice in duplicate clearly indicating whether prices quoted are inclusive or ex the agent commission is not enclosed. p. Earnest money is not provided. q. If validity of offer is not quoted as required in IT or made subject to confirmation later. r. Offer made through Fax/E-mail/Cable/Telex. s. If offer is found to be based on cartel action in connivance with other sources/ participa tender. t. If OEM and principal name and complete address is not mentioned. 39.

The above terms and conditions are confirmed in total for acceptance.

Sincerely yours, _____________________________ (To be Signed by Officer Concerned) Rank:__________________________

NAME:_________________________ NOTES 1. FORM DP-1, DP-2, DP-3 and Questionnaires. Form DP-1, DP-2, DP-3 and Questionnaires du are to be returned with the offer duly signed by the authorized signatory/person. It is pertinent to menti these are mandatory requirement for participation in the tender. 2. Copy of DP-35 Revised 2002: Copies of DP-35 revised 2002 are available with Registratio DGDP and the same be obtained by the Supplier on payment at the rate of Rs 250/- each.

(Signatures of

………………… (Capacity in whic

DP-3 Tender No……………

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in sched tender inquiry or such portion thereof as you may specify in the acceptance of tender at the price against the said schedule and further agree that this offer will remain valid up to 120 days and w withdrawn or altered in terms of rates quoted and the conditions already stated therein or on before I/we shall be bound by a communication of acceptance to be dispatched within the prescribed time.

2. I/We have understood the Instructions to Tenders and General Conditions Governing Contract in DP-35 (Revised 2002) included in the pamphlet entitled, Government of Pakistan, Ministry of (Directorate General Defence Purchase) “General Conditions Governing Contracts” and have t examined the specifications/drawings and/ or patterns quoted in the schedule hereto and am/are fully the nature of the stores required and my/our offer is to supply stores strictly in accordance requirements. 3. The following pages have been added to and form part of this tender: a. ………………………………………. b. ………………………………………. c. ……………………………………….. Yours faithfully, ………………………………… (Signature of Tenderer) ……………………………………. (Capacity in which signing) Address:……………………………….. Date………………………………. Signature of Witness…………… ADDRESS…………………………………..

*Individual signing tender and/or other documents connected with a contract must specify:-

(a) (b) (c) (d)

Whether signing as “Sole Proprietor” of the firm or his attorney. Whether signing as a “Registered Active Partner” of the firm or his attorney. Whether signing for the firm “per procuration”. In the case of companies and firms registered under the Act, 1913 as amended up-to-date a the Partnership Act 1932, the capacity in which signing e.g., the Director, Secretary, Manage etc. or their attorney and produce copy of document empowering him so to sign, if called u so.

(e) (f) (g)

Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable

NECESSARY DATA FOR ISSUANCE OF CONTRACTS ON EARNEST MONEY IMPORTANT Each column must be filled in with BLOCK CAPITAL LETTERS, incompletion shall render disqualification.

Name : _____________________________________

Father’s Name : ______________________________

Designation in Firm : _______________________________________________________

6. 7.

(Kindly fill in the above form and forward it under your own letter head with contact details)

DP-3 Tender No……………

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

*Individual signing tender and/or other documents connected with a contract must specify:-

(e) (f) (g) (h)

(e) (f) (g)

Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable

DP2 INVITATION TO TENDER FORM 1. Schedule to Tender No CICP/M/IND-129034/R-1109/320103 dated . This tender will be closed for acceptance at 1030 Hours and will be opened at 1100 Hours on 13-11-2012. Please drop tender in the Tender Box No 104. 2. You are requested to please use this Performa for price quotation, fill in the prices, affix your stamp on the same, sign it and forward it in original as your Commercial offer along with the covering letter of your firm. If you do not use this form as price quotations your offer might be rejected. 3. You are requested to please attach DP-1 and DP-3 alongwith your quotation duly signed & stamped. Same can be requested from DP (N) at Email dpnrwp2007@gmail.com S DETAIL OF STORES QTY/ UNIT UNIT TOTAL NO PRICE PRICE PARENT EQUIPMENT DIESEL GENERATOR CUMMINS 55 Items AS PER ATTACHED LIST AS PER LIST 1. ATTACHED OEM ADDRESS CUMMINS ENGINE CORP LTD ROYALOAK-WAY SOUTH DAVENTRY NORTHANTS POST CODE NN11-5NU ENGLAND Model DG 6BT 5.9D2(M) Applicable sales tax to be mentioned separately in the commercial offer. Yes No Grand Total Earnest Money 1. Registered/Indexed with DGDP: 02% of quoted value only. 2. Registered with DGDP But Un-Indexed: 03% of quoted value only. 3. Un-Registered with DGDP: 05% of quoted value only. Terms & Conditions 1.

Special Instructions.

Attached CINS Special Instructions.

Terms of Payment.

100% After issuance of CRV.

Origin of Stores.

UK.

Origin of OEM.

UK.

Technical Scrutiny Report.

Required.

Delivery Period. 4-6 Months or earlier.

Currency.

Basis for acceptance.

Pak Rupees.

9. Bid validity. commercial offer.

FOR.

At least 90 Days, extendable to 120 Days from the date of opening a

10.

Tendering procedure PPRA Rule 36(6).

11.

Earnest Money/Tender/Bid Bond: your tender must be accompanied by a Bank Draft in favour of CMA (DP), Rawalpindi for the following amount:

Two Stage- Two Envelop bidding procedure will be followed.

Registered/Indexed Firms: 2% of the quoted value subject to maximum celling of Rs 0.200 Million. Applicable for FOR/FOB cases only.

Registered but Un-indexed Firms: 3% of the quoted value subject to maximum celling of Rs 0.50 Million. Applicable for both FOR/FOB cases.

Un-registered/Un-indexed Firms: 5 % of the quoted value subject to maximum ceiling of Rs 1.00 Million. Applicable for both FOR/FOB cases. Note:

(1)

Please delete above mentioned condition not relevant to the firm.

(2) In case of firm wins a contract on EM, it will deposit following documents for provisional Regn before the award of contracts: 12.

13.

c. Unregistered firms are to submit a certificate along with their Technical offer stating that the firm is not black listed by any government organization and not under disciplinary trial or embargo. d. In case of Pakistani firms, sales tax, NTN and income tax registration certificates are to be attached with the offer. These certificates are mandatory with the BID, otherwise offer shall be REJECTED. e.

Company registration certificates are to be attached with offer.

Duly completed Form DP-1 and DP-3 are to be attached with Technical Offer.

h. DP-2 Form shall also be submitted with Technical Offer without mentioning of prices. Note: In case of failure to comply above instructions, Terms and conditions, offer will liable for rejection.

Annex ‘B’ to Indent No. 129034 SPECIAL INSTRUCTIONS Source of Supply 1. Genuine OEM certified brand new stores will only be acceptable. Stores not procured directly from OEM or his authorized dealer/agent/stockist will not be acceptable. 2. Supplying Firm in his “Offer/Quotation” is to clearly state whether stores will be supplied directly from relevant OEM or OEM’s authorized dealer/agent/stockist. 3. In case the stores are being sourced through OEM’s Authorized Dealer/Agent/Stockist, a documentary proof to this effect comprising OEM’s Dealership Certificate in respect of Dealer/Agent/Stockist is to be provided by the Supplying Firm with following endorsements. a. Certificate reference number with date. b. Name of the authorized dealer/agent/stockiest. c. Last date/duration/period for validity of dealership. 4. Supplying Firm in his “Offer/Quotation” is to provide, OEM’s contact (address, e-mail address, phone, fax and website etc). ORIGIN OF SUPPLY 5. Supply of Firm in his “Offer/Quotation” is to specifically mention a country of origin for the stores which will be subsequently endorsed in the “Contract” UPDATES & CURRENT INFORMATION 6. Supplying Firm in his “Offer/Quotatio” is to provide latest updates and current information about technical specifications/data. If pattern number, part number or quality standards of a particular item has been superseded by a new one after conclusion of the contract, the Supplying Firm will be required to produce a documentary proof to this effect originating from the relevant OEM. If replaced part affects fittings and functioning of other associated parts as well, than details of those parts are also to be provided. DOCUMENTATION REQUIRED 7

Supplying Firm is to provide following documentation at the time of inspection: a. Firm’s Warranty/Guarantee on form “DPL-15”. b. OEM’s “Certificate of Conformity” indicating following and in accordance with NHQ letter CM/465/RRC/212 dated 19-05-2009: (1). Pattern/Part Numbers of stores. (2). Description of stores along with quantity. (3). List of Serial Numbers of Batch Numbers or Lot Numbers as embossed/engraved on the stores. (4). Date/Period of manufacture. (5). Conformance to standards/specifications quoted in the I.T. (6). Contracting firm to either provide OEM conformance certificate to CINS or is to be e-mailed to CINS directly by the OEM. Hard copy of conformance certificate must follow, in any case, through DHL courier. On receipt, CINS shall approach to OEM for verification of conformance certificate issued by the OEM. In case of companies/firms rendering false OEM conformance certificate, disciplinary action will be initiated against such firms/companies.

Joint Inspection will be carried out by INS, Consignee & Specialist User.

FOLLOWING ITEMS COULD NOT CONTRACTED DURING LFY 2011-12 DUE PACITY OF FUNDS INDENT NO: 129034/320103 S SRS NO PART NO NSN DESCRIPTION PARENT QTY No EQUIPMENT 1. 1137225 3904217 5305011918244 SCREW HEXAGON CUMMINS 24 03.08.11 HEAD CAP D/G 2. 1137226 3900068 5315011880760 PIN STRAIGHT ME ----DO---28 03.08.11 FOR CUMMINS 3. 1137230 3802070 3110735044855 MAIN BEARING ----DO---14 03.08.11 SET STD 4. 1137231 3901170 3120011939475 BEARING SLEEVE ----DO---12 03.08.11 ----DO---24 5. 1137232 3900919 535011901478 SCREW 03.08.11 CONNECTING ROD HALF 6. 1137233 3901020 2815012123977 NOZZLE ----DO---12 03.08.11 COOLING SPRAY 7. 1137234 3802030 2815012115254 PISTON ----DO---12 03.08.11 COMPLETE 8. 1137235 3802230 2815013580646 SET PISTON RING ----DO---12 03.08.11 ----DO---24 9. 1137236 3920780 5306013408971 SCREW HEX 03.08.11 FLANGE HEAD CAP ----DO---24 10. 1137237 3920779 5305013425585 SCREW HEX 03.08.11 FLANGE HEAD CAP 11. 1137238 3900299 2815011943775 RETAINER ----DO---24 03.08.11 12. 1137239 3900250 2815011990448 COLLET VALVE ----DO---24 03.08.11 ----DO---11 13. 1137240 3904408 4820012625292 GUIDE VALVE 03.08.11 STEM THICK WALL 60.50MM (INTAKE) ----DO---12 14. 1137241 3904409 4820012625293 GUIDE VALVE 03.08.11 STEM (EXHAUST) THICK WALL 51.75MM 15. 1137242 3901097 2815011943776 SEAL VALVE ----DO---24 03.08.11 16. 1137243 3926700 5306014118376 SPRING VALVE ----DO---12 03.08.11 17. 1137244 3925667 5306014292014 RETAINER VALVE ----DO---12 03.08.11 SPRING 18. 1137245 3802356 2815013409220 VALVE EXHAUST ----DO---12 03.08.11 KIT 19. 1137247 3802355 2815013409219 VALVE INTAKE ----DO---12 03.08.11 KIT 20. 1137249 3906659 5310012708417 SEAL INJECTOR ----DO---24 03.08.11

5330998835409 SEAL RECTANGULAR RING 5330012195268 SEAL BANJO CONNECTOR 2910999731416 INJECTOR FUEL

----DO----

2910735044837 LIFT PUMP/PUMP FUEL TRANSFER 2910012164192 PUMP FUEL TRANSFER LIFT PUMP 5330735044962 GASKET LIFT PUMP GASKET OVER PLATE CONSIST OF 12 MAT RUBBER 472071550273 FUEL SUPPLY HOSE 2930715150274 SET INJECTOR PIPES 4730012979096 MANIFOLD FUELING 2815715150275 TURBCHARGER

----DO----

4720012815194 HOSE NOMETALLIC (TURBCHARGER OIL FEED PIPE) 4720795045881 HOSE TURBO

----DO----

5330013798380 GASKET OIL DRAIN 5330013094399 GASKET TURBO CHARGER 5330013896999 GASKET

----DO----

3802968

5365795084535 PLUG ZINIC ELECTRODE 2815715092876 THERMOSTAT

----DO----

3923331

5330011901904

----DO----

3802004 (3802358) SWM71

2930012376299 PART KIT ENGINE WATER PUMP 2815715150303 PUMP ASSEMBLY S/WOOD CUMMINS BSMALL (6BT5.9D2(M) 2930715150304 IMPELLER KIT

----DO----

21.

1137251 03.08.11

3909356

22.

1137253 03.08.11 1137254 03.08.11 1137257 03.08.11 1137293 03.08.11

3903380

26.

1137261 03.08.11

3914304

27.

1137262 03.08.11 1137263 03.08.11 1137264 03.08.11 1137265 03.08.11 1137266 03.08.11

200-55880

1137267 03.08.11 1137268 03.08.11 1137269 03.08.11 1137270 03.08.11 1137271 03.08.11 1137272 03.08.11 1137273 03.08011 1137274 03.08.11 1137275 03.08.11

39037545

1137276

SW10615K

23. 24. 25.

28. 29. 30. 31.

32. 33. 34. 35. 36. 37. 38. 39. 40.

41.

3802325 3904374 3928143

170034 3909696 NO PART 3909548

3519807 3921926 3921961 6824156

GASKET

03.08.11

----DO----

3931062/3286503 2910015026539 FUEL FILTER WATER SEPERATOR 3932217 2910014619518 LUB OIL FILTER

----DO----

3905326

----DO----

42.

1137277 03.08.11

3908220

2930013371364

43.

1137278 03.08.11

SW12856

2815715150305

44.

1137279 03.08.11 1137280 03.08.11

SW10944

2910715150306

SW10515P

5330715150307

1137281 03.08.11 1137282 03.08.11

3931063

3910014636092

45.

46. 47.

48. 49. 50. 51. 52. 53.

1137283 03.08.11 1137284 03.08.11 1137285 03.08.11 1137286 03.08.11 1137288 03.08.11 1137289 03.08.11

COMPLETE WITH MECHINCAL SEAL KIT SEA WATER PP (IMPELLER RBR MECH-SEAL PAPER JOINT O RING WEAR PLATE SHERWOOD M71 PUMP CAM FOR SHERWOOD PUMP SCREW+WASHER (SHERWOOD COVER & PUMP) FUEL OIL FILTER

328856 3911563 3902666 3282133

54.

1137290 03.08.11

3804897

55.

1137292 03.08.11

3802029

2940013899052 AIR CLEANER INTAKE 3030715150308 BELT FW PUMP ALTERNATOR 3030012938544 FAN BELT EMERGENCY GEN 5330012887735 GASKET ROKER LEVER COVER 5330014163886 SEAL O RING (RACKING PREFORMED) 5330012946841 PART KIT SEAL REPLACACEMENT MECHANICAL 5330735044849 GASKET SET (GASKET SET PARTS KIT SEAL REPLASMENT)

TENDER NOTICE NO-002/2012-2013 A public sector organization invites TENDER from reputed manufacturers / fabricator / Stockiest and importers for supply of items as per following description: -

S.#

Tender No.

Description of Stores

Basis

TN-003/12-13*

3. 4. 5.

TN-022/12-13*

CCTV System (Single stage two envelope bid system). Complete Outer Condensing Unit 3 ton Split A/C Portable Stick Welding Machine with access.

TN-025/12-13

Auburn Spark Plug type level probe

TN-026/12-13

TN-027/12-13

7. 8.

TN-028/12-13 TN-048/12-13

Air Conditioner Split Type & Copper Pipes. Complete Outer Condensing Unit, Split A/C and Copper Tubes. Cartridge Filter Element (F40-C) Photo Copier Machine

TN-056/12-13

PVDF Pipe & Fittings different types.

-do-

10. 11. 12. 13. 14. 15.

TN-029/12-13 TN-030/12-13 TN-031/12-13 TN-032/12-13 TN-033/12-13

MCC Thermal Over Load Heaters Air Circuit Breaker Precision Power Supply Vibration Pickup R.M.Young Monitor along with cable

-do-do-do-do-do-

Diesel Generator 100 KVA

-do-

1 TN-057/12-13

TN-055/12-13

F.O.R

Opening Date & Time 14.11.2012 at 1030 hrs.

-do-

-do-do-

-do-

-do-do-

-do-do15.11.2012 at 1030 hrs. -do-do-do-do-do-do-

6Pulse Firing Board

-do-

-do-do-do-do-

TN-034/12-13 TN-035/12-13 TN-036/12-13 TN-037/12-13 TN-038/12-13 TN-039/12-13

Solenoid Valve & Rebuild kit Spare of TOC Tekmar Dohrmann. Room Thermostat Condensing Unit Complete Magnetic Contactor, Moving & Fixed Contract. Round Bar SS-316 different sizes Round Bars SS-316 different sizes. Vesconit Hilube Pump Bearing different type. M.S Pipe, Angle Iron, Iron Bar, Paint Brush. C Channel different sizes. M.S Round, Flat bar, Cutting disc etc.

30.

TN-040/12-13

Electrode for Electrolytic Cell & Worm Gear.

-do-

31. 32. 33. 34. 35. 36.

TN-041/12-13 TN-042/12-13

Wooden Pallets (Pan Wood & Painted) Explosion Proof Light.

-do-do-

16.11.2012 at 1030 hrs. -do-do-do-do-do-do19.11.2012 at 1030 hrs. -do-do-do-do-do-do20.11.2012 at 1030 hrs. -do-do-

Cabinet Wall Mounted Steel Hose Fire Extinguisher different types.

-do-do-

Potassium Iodide Tablets. Ferrous Sulphate

-do-do-

16.

TN-011/12-13*

Conductivity Cell

-do-

17. 18. 19. 20. 21. 22.

TN-020/12-13*

Variable Frequency Drive

-do-

23.

TN-018/12-13*

24. 25. 26. 27. 28. 29. 1

TN-127/11-12*

TN-019/12-13* TN-047/12-13 TN-049/12-13 TN-050/12-13

TN-052/12-13 TN-053/12-13

TN-058/11-12 TN-044/12-13

-do-do-do-do-do-do-do-

TENDER NOTICE NO-002/2012-2013 S.#

Tender No.

Description of Stores

Basis F.O.R

37.

TN-043/12-13

Computer P-IV

38. 39. 40. 41. 42.

TN-051/12-13 TN-054/12-13 TN-013/12-13* TN-045/12-13 TN-046/12-13

43.

TN-058/12-13

Heavy Duty Net Work Printer Soldering, Desoldering, Digital Multimeter, etc. Media Converter GIGA Bit single mode Industrial Computer Intel Core Due Computer Server Toner Cartridge HP Laser jet printer different sizes.

Opening Date & Time 21.11.2012 at 1030 hrs.

-do-do-do-do-do-

-do-

Note: TENDER WILL BE OPENED AT KANUPP COLONY PHASE-I, HAKSBAY ROAD, KARACHI. Terms & Conditions: 1) a) The tender documents may be purchased from the office of the CHIEF ACCOUNTANT, Kanupp, Paradise Point, P.O.Box # 3183, Karachi-75400 between 0830 hrs. to 1600 hrs. (Except Saturday, Sunday & Public Holiday) against payment of Rs.300/- each in the form of (non-refundable) Pay Order/Bank Draft drawn in favor of KANUPP, Karachi. Cheque/Postal order/Bank guarantee will not be accepted. Tenders document also available at KANUPP COLONY PHASE-I, HAKSBAY ROAD, KARACHI, b) between 0830 hrs to 1215 hrs only on Monday, Tuesday and Wednesday. 2) Earnest money equal to 2% inclusive of GST should be endorsed in a separate seal covered envelop along with quotation. 3) No tender documents will be issued on the date of opening. 4) All persons visiting KANUPP to purchase tender documents must bring their original National Identity Card. 5) In case of holiday on due date, the tender will be opened on next working day. 6) The firms desirous of purchasing tender documents or seeking any clarification may contact Procurement Division on Phone: 9920-2222 Extension 2481 or through post. 7) Tender documents will be issued only to those firms / companies who are registered with sales tax department. 8) The suppliers are advised to submit their bids strictly as per specification/term and conditions laid down in our tender document. Otherwise their bids will be rejected. 9) In case of F.O.R, the rates should be quoted inclusive of G.S.T along with their G.S.T number allotted by the C.B.R. 10) The rates should clearly indicate actual price of the item +% GST, otherwise bid should be considered as inclusive GST. 11) The firms who had previously purchased tender documents in respect of S. No. 2, 3, 16, 17,18,19,23, & 40, above may send their bid without purchasing, fresh tender documents. 12) The competent authority reserves the right to accept or reject any or all the quotations. 13) For the purpose of Income Tax Exemption, supplier must submit, visible copy of â&#x20AC;&#x153;Bill of Entryâ&#x20AC;?, along with invoice at the time of delivery. TN-Sch-002/12-13 will also be available on PPRA Web Site Head Procurement Karachi Nuclear Power Plant P.O. Box No.3183, Karachi Phone # 021-9920-2222 &9920-2233/Ext.2481, 2489 & 2480

COVERING SHEET

Yours truly, _________________ Signature of Tenderer _________________ Complete Name Seal/Stamp of Firm

_________________ Capacity in which Signing _________________ Date

Contact Numbers Assistant Directors Procurement DP(Navy) ADP-31 ADP-32 ADP-33 ADP-34 ADP-36 ADP-37

051-9271471 051-9271472 051-9271473 051-9271474 051-9271475 051-9271478

Invitation to Tender and General Instructions

Understood 1. Conditions Governing Contracts. The ‘Contract’ made as result of this I/T shallUndersto mean the agreement entered into between the parties i.e. the ‘Purchaser’ and the agreed ‘Seller’ onnot agree Directorate General Defence Purchase (DGDP) contract Form “DP-19” in accordance with the law of contract Act, 1872 and those contained in Defence Purchase Procedure (DP-35) and other special conditions that may be added to given contract for the supply of Defence Stores specified herein.

Delivery of Tender. The offer is to be submitted in duplicate as under:-

a. Commercial Offer. The offer will be in duplicate and indicate pricesUnderstood quoted inUndersto figures as well as in words alongwith essential literature/brochure. It shouldagreed be clearlynot agree marked in fact on the envelope “Commercial Offer”, tender number and date of opening. Taxes, duties, freight/transportation, insurance charges etc are to be indicated separately. Total price of the items quoted against the tender is to be clearly mentioned. Understood agreed

Understo not agree

c. Special Instructions. Tender documents and its conditions may Understood please beUndersto read point by point and understood properly before quoting. All tender agreed conditionsnot agree should be responded clearly. In case of any deviation due to non-acceptance of tender conditions(s), the same should be highlighted alongwith your changed offer/conditions. Tender may however be liable to be rejected.

d. Firms shall submit their offers in two separate envelopes (i.e. twoUnderstood copies ofUndersto agreed commercial offer and two or more copies of the technical offer as asked in the IT). Thenot agree commercial offer will include rates of items/services called for and the technical offer

will not indicate the rates. Both types of offers are to be enclosed in separate covers and each envelope shall be properly sealed bearing the signature of the bidder. Each cover shall indicate type of offer, number and date of IT and IT opening date. Thereafter both the envelopes (technical and commercial offer) shall be placed in one envelope (second cover) duly sealed and signed. This cover should bear the address of the procurement agency indicating, issuance date of IT and No, with its opening date. This should be further placed in another cover (third cover), addressed as indicated in the tender documents, without any indication that there is a tender within it. e.

3. Date and Time For Receipt of Tender. Tender must reach this office by theUnderstood date andUndersto agreed not agree time specified in the Schedule to Tender (Form DP-2) attached. This Directorate will not accept any excuse of delay occurring in post. Tenders received after the appointed/ fixed time will NOT be entertained. The appointed time will, however, fall on next working day in case of closed/forced holiday. Only legitimate/registered representatives of firm will be allowed to attend tender opening.

4. Tender Opening. Tenders will be opened as mentioned in the schedule Understood to tender.Understo agreed Commercial offers will be opened at later stage if Technical Offer is found acceptable onnot agree examination by technical authorities of Service HQ. Date and time for opening of Commercial offer shall be intimated later. Only legitimate / registered representative of firm will be allowed to attend tender opening. 5.

Validity of Offer.

a. The validity period of quotations must be indicated and should invariably be 90Understo Understood agreed days extendable to 120 days from the date of opening of Tender. Conversion rate ofnot agree FE/LC components will be considered w.e.f. opening of commercial offer. b. The quoting firm will certify that in case of an additional requirement of the contract items (s) in any qty(s) with in a period of 12 month from the date of signing the contract, these will also be supplied ( at the on going contract rates) with discount. 6. Part Bid. Firm may quote for the whole or any portion, or to state in theUnderstood tender agreed The that the rate quoted, shall apply only if the entire quantity is taken from the firm. Director Procurement reserves the right of accepting the whole or any part of the tender or portion of the quantity offered, and firm shall supply these at the rate quoted. 7.

Quoting of Rates. Only one rate will be quoted for entire

Understood agreed

Understo not agree

quantity, item wise. Understood

Understo

agreedinquirynot agree 8. Return of I/T. In case you are Not quoting, please return the tender stating the reason of NOT quoting. In case of failure to return the ITs either quoted or not quoted consequently on three occasions, this Directorate, in the interest of economy, will consider the exclusion of your firm’s name from our future distribution list of invitation to tender. Understood

9. Withdrawal of Offer. Firms shall not withdraw their commercial offers before agreed signing of the contract and within validity period of their offers. In case the firm withdraws its offer within validity period and before signing of the contract, Earnest Money of the firm shall be confiscated and disciplinary action may also be initiated for embargo up to 01 year. 10. Provision of Documents in case of Contract. In case contract, it will deposit following documents before award of contract:

any

firm

wins

Under not ag

Understood agreed

Under not ag

Treasury Challan.

Attached fromNot a. Offers must be accompanied with a challan form of Rs. 200/- (obtainable State Bank of Pakistan/Government Treasury) and debitable to Major Head XL VII,Attached Main Head XII, Sub Head ‘A’ Miscellaneous Code No Def – 1220. Each offer will be covered by one challan. Attached

b. In case of un-registered firms, whether they have applied for registration or not, will pay tender inquiry fee (Challan Form) of Rs. 300/-.

Not Attach

Under not ag

13. Condition of Stores. Brand new stores will be accepted on Firm’s Warranty/Guarantee Form DPL-15. Copy of DPL-15 can be obtained from DP(N) on e-mail address given on page 1. 14.

Marking.

Marking of stores in accordance with Spec/Misc/NS/002/80.

Understood agreed Understood

15. Documents Required. with the quote: a. OEM/Authorized Evidence.

Under not ag

Understo

agreed Following documents are required to be submitted alongnot agree

Dealer/Agent

Certificate

along

with

OEM

Dealership

Original quotation/proforma invoice.

Under agreed

17. Security Deposit/Bank Guarantee . To ensure timely and correct supply Understood of stores agreed the firm will furnish an unconditional Bank Guarantee(BG) from a schedule Bank for an amount upto 10 % of the contract value (excluding Taxes, duties/freight handling charges) on a Judicial Stamp Paper of the value of (Rs 100.00) as per prescribed format or in shape of CSD/Bank draft. The Bank Guarantee shall be endorsed in favour of CMA(DP) Rawalpindi who is the Accounts Officer specified in the contract. The CMA(DP) Rawalpindi have the like power of seeking encashment of the Bank Guarantee as if the same has been demanded by the purchaser himself. The Bank Guarantee shall be produced by the supplier within 30 days from the date of issue of the contract and remain valid for upto 60 days after completion of warranty period and remain in force till one year ahead of the delivery date given in the contract. If delivery period is extended, the supplier shall arrange the extension of Bank Guarantee within 30 days after the original delivery period to keep its validity always one year ahead of the extended delivery period. The BG form can be obtained from DP(N) on e-mail address given on page 1.

Under not ag

Understood agreed

Under not ag

Price Variation. a.

Prices offered against this tender are to be firm and final.

Under not ag

â&#x20AC;&#x153;Accepted under deviation with certain price reduction, as recommended on deviation form, which is subject to final approval/decision by the Purchaserâ&#x20AC;? The supplier will not submit the bills unless price reduction aspect is finally decided upon by the purchaser and formal amendment to this effect is issued in the contract. Understood agreed

Under not ag

25. Buy back. The seller will buy back the spares/items supplied as a part of this tender at the selling price, which are no longer required as indicated by the buyer with in five years from the final acceptance of the spares/items.

26. Force Majeure. The supplier will not be held responsible for any delay occurring inUndersto Understood supply of equipment due to event of Force Majeure such as acts of God, agreed War, Civilnot agree commotion, Strike, Lockouts, Act of Foreign Government and its agencies and disturbance directly affecting the supplier over which events or circumstances the supplier has no control. In such an event the supplier shall inform the purchaser within 15 days of the happening and within the same timeframe about the discontinuation of such circumstances/happening in writing. Non-availability of raw material for the manufacture of stores, or of export permit for the contracted stores from the country of its origin, shall not constitute Force Majeure. Understood agreed 27. Arbitration. All matters of dispute or difference regarding rejection of stores by the inspector or cancellation of the contract by the Purchaser, arising out of the contract finalized between the parties thereto, the settlement of which is not otherwise specially provided for in the contract, shall be referred to arbitration as under:

Under not ag

Understo not agree

29. Liquidated Damages(LD). Liquidated Damages upto 2% per monthUnderstood are liableUndersto agreed agree Understood to be imposed on the suppliers by the purchaser in accordance with DP-35, if the storesnotUnder agreed not ag supplied after the expiry of the delivery date without any valid reasons. Total value of LD shall not exceed 10% of the contract value. 30. Risk Purchase. In the event of failure on the part of supplier to comply with the contractual obligations the contract will be cancelled at the Risk and Expense of the supplier in accordance with DP-35. Understood agreed

Under not ag

31. Penalty. In case of wrong supply of the item or any breach of the contractual terms & conditions by the supplier, a penalty may be imposed by DP(N).

32 COMPENSATION BREACH OF CONTRACT. If the contractor fails to supply the contracted stores or contract is cancelled either on RE or without RE or contractUnderstood become Underst ineffective due to default of supplier / seller or stores / equipment declared defective agreed and not agre caused loss to the Government, contractor shall be liable to pay to the Government compensation for loss or inconvenience resulting for his default or from the rescission of his contract when such default or rescission take place such compensation will be in excess to the RE amount, if imposed by the competent authority. Compensation amount in terms of money will be decided by the purchase officer and will be deposited by contractor / seller in Government treasury in the currency of contract.

Under not ag

Termination of Contract.

a. If at any time during the currency of the contract the Purchaser decides toUndersto Understood terminate the contract for any reason whatsoever (other than for reasons of Nonagreed not agree Delivery) he shall have right to do so by giving the Supplier a registered notice to that effect. In that event the Purchaser will accept delivery at the contract price and terms of such stores/goods/services which are in the actual process of manufacture that is completed and ready for delivery within thirty days after receipt by the Supplier of such notice. b. In the case of remainder of the undelivered stores/goods/services the Purchaser may elect either: (1). To have any part thereof completed and take the delivery thereof at the contract price or. (2). To cancel the remaining quantity and pay to the Supplier for the articles or sub-components or raw materials purchased by the Supplier and are in the actual process of manufacture at the price to be determined by the Purchaser. In such a case materials in the process of manufacture shall be delivered by the Supplier to the Purchaser. (3). No payment shall however be made for any materials not yet in the actual process of manufacture on the date notice of cancellation is received. c. Should the Supplier fail to deliver goods/services in time as per quality terms of contract or fail to render Bank Guarantee within the stipulated time period or any

breach of the contract the Purchaser reserves the right to terminate/cancel the contract fully or any part thereof at the risk and expense (RE) of the Supplier.

Understood 35. Rights Reserved. Directorate of Procurement (Navy), Rawalpindi reserves full rightsUndersto agreed to accept or reject any or all offers including the lowest, by giving the reasons in writing to thenot agree participants.

36. Application of Official Secrets Act, 1923. All the matters connected Understood with thisUndersto agreed enquiry and subsequent actions arising there from come within the scope of the Officialnot agree Secrets Act, 1923. You are, therefore, requested to ensure complete secrecy regarding documents and stores concerned with the enquiry and to limit the number of your employees having access to this information.

37. Acknowledgment. Firms will send acknowledgement slips within 07 daysUnderstood from theUndersto agreed not agree date of downloading of IT from the PPRA Website i.e. www.ppra.org.pk 38.

Disqualification. Offers are liable to be rejected if:-

Understood agreed

Understo not agree

d. Taxes and duties, freight/transportation and insurance charges NOT indicated separately as per required price breakdown mentioned at Para 17. e. Treasury challan is NOT attached with the offer. f. Multiple rates are quoted against one item. g. Manufacturerâ&#x20AC;&#x2122;s relevant brochures and technical details on major equipment assem are not attached in support of specifications. j. Subject to restriction of export license. k. Offers (commercial/technical) containing non-initialed/ unau amendments/corrections/overwriting. l. If the validity of the agency agreement is expired. m. The commercial offer against FOB/CIF/C&F tender is quoted in local currency and vis n. Principals invoice in duplicate clearly indicating whether prices quoted are inc exclusive of the agent commission is not enclosed. p. Earnest money is not provided. q. If validity of offer is not quoted as required in IT or made subject to confirmation later. r. Offer made through Fax/E-mail/Cable/Telex. s. If offer is found to be based on cartel action in connivance with other sources/ parti the tender. t. If OEM and principal name and complete address is not mentioned. 39.

The above terms and conditions are confirmed in total for acceptance.

Sincerely yours, _____________________________ (To be Signed by Officer Concerned) Rank:__________________________

NAME:_________________________ NOTES 1. FORM DP-1, DP-2, DP-3 and Questionnaires. Form DP-1, DP-2, DP-3 and Questionn filled in are to be returned with the offer duly signed by the authorized signatory/person. It is pe mention that all these are mandatory requirement for participation in the tender. 2. Copy of DP-35 Revised 2002: Copies of DP-35 revised 2002 are available with Registratio DGDP and the same be obtained by the Supplier on payment at the rate of Rs 250/- each.

(Signatures of ………………… (Capacity in whic

DP-3 Tender No……………

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in sched tender inquiry or such portion thereof as you may specify in the acceptance of tender at the pric against the said schedule and further agree that this offer will remain valid up to 120 days and w withdrawn or altered in terms of rates quoted and the conditions already stated therein or on b date. I/we shall be bound by a communication of acceptance to be dispatched within the prescribed

2. I/We have understood the Instructions to Tenders and General Conditions Governing Contrac No. DP-35 (Revised 2002) included in the pamphlet entitled, Government of Pakistan, Ministry o (Directorate General Defence Purchase) “General Conditions Governing Contracts” and have t examined the specifications/drawings and/ or patterns quoted in the schedule hereto and am/are f of the nature of the stores required and my/our offer is to supply stores strictly in accordance requirements. 3. The following pages have been added to and form part of this tender: a. ………………………………………. b. ………………………………………. c. ……………………………………….. Yours faithfully, ………………………………… (Signature of Tenderer) ……………………………………. (Capacity in which signing) Address:……………………………….. Date………………………………. Signature of Witness…………… ADDRESS…………………………………..

*Individual signing tender and/or other documents connected with a contract must specify:-

(a) (b) (c) (d)

Whether signing as “Sole Proprietor” of the firm or his attorney. Whether signing as a “Registered Active Partner” of the firm or his attorney. Whether signing for the firm “per procuration”. In the case of companies and firms registered under the Act, 1913 as amended up-to under the Partnership Act 1932, the capacity in which signing e.g., the Director, S Manager, Partner, etc. or their attorney and produce copy of document empowering him s if called upon to do so.

(e) (f) (g)

Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable

NECESSARY DATA FOR ISSUANCE OF CONTRACTS ON EARNEST MONEY IMPORTANT Each column must be filled in with BLOCK CAPITAL LETTERS, incompletion shall render disqualification.

Name : _____________________________________

Father’s Name : ______________________________

Designation in Firm : _______________________________________________________

6. 7.

(Kindly fill in the above form and forward it under your own letter head with contact details)

DP-3 Tender No……………

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in sched tender inquiry or such portion thereof as you may specify in the acceptance of tender at the pric against the said schedule and further agree that this offer will remain valid up to 120 days and w withdrawn or altered in terms of rates quoted and the conditions already stated therein or on b date. I/we shall be bound by a communication of acceptance to be dispatched within the prescribed

*Individual signing tender and/or other documents connected with a contract must specify:-

(e) (f) (g) (h)

Whether signing as “Sole Proprietor” of the firm or his attorney. Whether signing as a “Registered Active Partner” of the firm or his attorney. Whether signing for the firm “per procuration”. In the case of companies and firms registered under the Act, 1913 as amended up-to under the Partnership Act 1932, the capacity in which signing e.g., the Director, S Manager, Partner, etc. or their attorney and produce copy of document empowering him s if called upon to do so.

(e) (f) (g)

Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable

DP2 INVITATION TO TENDER FORM 1. Schedule to Tender No CICP/M/IND/-229026/R-1209/320100 dated . This tender will be closed for acceptance at 1030 Hours and will be opened at 1100 Hours on 28-112012. Please drop tender in the Tender Box No 108. 2. You are requested to please use this Performa for price quotation, fill in the prices, affix your stamp on the same, sign it and forward it in original as your Commercial offer along with the covering letter of your firm. If you do not use this form as price quotations your offer might be rejected. 3. You are requested to please attach DP-1 and DP-3 alongwith your quotation duly signed & stamped. Same can be requested from DP (N) at Email

dpnrwp2007@gmail.com S NO

DETAIL OF STORES

QTY/ UNIT

PARENT EQUIPMENT GEP-65 PERKIN GENERATOR SET

DIESEL

NSN NO 6115-79-515-8212 DIESEL GENERATOR 48KW/60KVA, 50HZ(SEA COOLED)

SET WATER

MODEL: GEP-65 EQUIVALENT OF ANY OEM

UNIT PRICE

02 NOS

Detail Specification enclosed. MAKE: OLYMPIAN UK/Equivalent OEM ADDRESS M/S CATTER PILLER UK CATTERPILLAR S.A.R.L C/O CATTERPILLAR DISTRIBUTION SERVICES, EUROPE B.V.B.A HUMBEEKSESTEENWEG-98 B-1850, GIRMBERGEN, BELGIUM Applicable sales tax to be mentioned separately in the commercial offer. Yes No Grand Total Earnest Money 1. Registered/Indexed with DGDP: 02% of quoted value only. 2. Registered with DGDP But Un-Indexed: 03% of quoted value only. 3. Un-Registered with DGDP: 05% of quoted value only. Terms & Conditions 1.

Special Instructions.

Attached CINS Special Instructions.

Terms of Payment.

100% After issuance of CRV.

TOTAL PRICE

Origin of Stores.

BELGIUM.

Origin of OEM.

BELGIUM.

Technical Scrutiny Report.

Delivery Period. 4-6 Months or earlier.

Currency.

Basis for acceptance.

Pak Rupees.

9. Bid validity. commercial offer. 10.

Required.

FOR.

At least 90 Days, extendable to 120 Days from the date of opening a

Tendering procedure Two Stage- Two Envelop bidding procedure will be followed. PPRA Rule 36(6).

11. Earnest Money/Tender/Bid Bond: your tender must be accompanied by a Bank Draft in favour of CMA (DP), Rawalpindi for the following amount: a.

Registered/Indexed Firms: 2% of the quoted value subject to maximum celling of Rs 0.200 Million. Applicable for FOR/FOB cases only.

Registered but Un-indexed Firms: 3% of the quoted value subject to maximum celling of Rs 0.50 Million. Applicable for both FOR/FOB cases.

Un-registered/Un-indexed Firms: 5 % of the quoted value subject to maximum ceiling of Rs 1.00 Million. Applicable for both FOR/FOB cases. Note:

(1)

Please delete above mentioned condition not relevant to the firm.

(2) In case of firm wins a contract on EM, it will deposit following documents for provisional Regn before the award of contracts: 12.

13.

Special Note. a. All Participating firms must submit technical offers in duplicate (one for TSR committee and one for DP (Navy) record).

b. Unregistered (Not registered with Directorate General Defense Purchase) firms must provide the documentary evidence of their financial capability to undertake the project. c. Unregistered firms are to submit a certificate along with their Technical offer stating that the firm is not black listed by any government organization and not under disciplinary trial or embargo. d. In case of Pakistani firms, sales tax, NTN and income tax registration certificates are to be attached with the offer. These certificates are mandatory with the BID, otherwise offer shall be REJECTED. e.

Company registration certificates are to be attached with offer.

Duly completed Form DP-1 and DP-3 are to be attached with Technical Offer.

h. DP-2 Form shall also be submitted with Technical Offer without mentioning of prices. Note: In case of failure to comply above instructions, Terms and conditions, offer will liable for rejection.

Annex ‘A’ to Indent No. 229026 SPECIAL INSTRUCTIONS Source of Supply 1. Genuine OEM certified brand new stores will only be acceptable. Stores not procured directly from OEM or his authorized dealer/agent/stockist will not be acceptable. 2. Supplying Firm in his “Offer/Quotation” is to clearly state whether stores will be supplied directly from relevant OEM or OEM’s authorized dealer/agent/stockist. 3. In case the stores are being sourced through OEM’s Authorized Dealer/Agent/Stockist, a documentary proof to this effect comprising OEM’s Dealership Certificate in respect of Dealer/Agent/Stockist is to be provided by the Supplying Firm with following endorsements. a. Certificate reference number with date. b. Name of the authorized dealer/agent/stockiest. c. Last date/duration/period for validity of dealership. 4. Supplying Firm in his “Offer/Quotation” is to provide, OEM’s contact (address, e-mail address, phone, fax and website etc). ORIGIN OF SUPPLY 5. Supply of Firm in his “Offer/Quotation” is to specifically mention a country of origin for the stores which will be subsequently endorsed in the “Contract” UPDATES & CURRENT INFORMATION 6. Supplying Firm in his “Offer/Quotatio” is to provide latest updates and current information about technical specifications/data. If pattern number, part number or quality standards of a particular item has been superseded by a new one after conclusion of the contract, the Supplying Firm will be required to produce a documentary proof to this effect originating from the relevant OEM. If replaced part affects fittings and functioning of other associated parts as well, than details of those parts are also to be provided. DOCUMENTATION REQUIRED 7

Joint Inspection will be carried out by INS, Consignee & Specialist User.

DESCRIPTION OLYMPIAN Generator Set Model GEP-65, Powered with Perkins Industrial Diesel Enhine directly coupled with Leroy Somers Alternator providing 65 KVA/52 KW Standby or 60 KVA/48 KW Prime Power at 1500 RPM, 0.8 Power, 3 Phase, 50 Hertz, 380/300 Volts with Control Panel & Tool Kit. Technical Specifications: • • • • • • • •

12V Electric Start System with Maintenance Free Lead Acid Battery Battery Charging Alternator Dry Air Filter Heavy Duty Exhaust Silencer Circuit Breaker Welded Steel Base frame Unique Engine interface Module (EIM) provides individual protection of the Control Panel Circuits. 50°C Tropicalized Radiator

Control Panel is Equipment with following Standard Items: a). Instruments: Voltmeter, Ammeter, Tachometer, Hours Run Meter, Coolant Temperature Gauge and Oil Pressure Gauge, Battery Condition Voltmeter. b). Controls: Off/Run/Crank Key switch, Emergency stop push button, Voltmeter Phase Selector Switch. c). Shutdown: Protection Devices with Indicator for High Coolant Temperature and Low Oil Pressure.

COVERING SHEET

Data Sheet (for

unregistered firms only) is attached dully filled in all respects.

Yours truly, _________________ Signature of Tenderer _________________ Complete Name Seal/Stamp of Firm

_________________ Capacity in which Signing _________________ Date

Contact Numbers Assistant Directors Procurement DP(Navy) ADP-31 ADP-32 ADP-33 ADP-34 ADP-36 ADP-37

051-9271471 051-9271472 051-9271473 051-9271474 051-9271475 051-9271478

Invitation to Tender and General Instructions

Understood 1. Conditions Governing Contracts. The ‘Contract’ made as result of this I/T shall mean the agreement entered into between the parties i.e. the ‘Purchaser’ and the agreed ‘Seller’ on Directorate General Defence Purchase (DGDP) contract Form “DP-19” in accordance with the law of contract Act, 1872 and those contained in Defence Purchase Procedure (DP-35) and other special conditions that may be added to given contract for the supply of Defence Stores specified herein.

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Delivery of Tender. The offer is to be submitted in duplicate as under:a. Commercial Offer. The offer will be in duplicate and indicate prices Understood quoted agreed be in figures as well as in words alongwith essential literature/brochure. It should clearly marked in fact on the envelope “Commercial Offer”, tender number and date of opening. Taxes, duties, freight/transportation, insurance charges etc are to be indicated separately. Total price of the items quoted against the tender is to be clearly mentioned. Understood agreed

b. Technical Offer: (Where Applicable). Should contain all relevant specifications in triplicate alongwith essential literature/brochure and drawings in an envelope and clearly marked “Technical Offer” without prices, tender number and date of opening. c. Special Instructions. Tender documents and its conditions may please be Understood read point by point and understood properly before quoting. All tender conditions agreed should be responded clearly. In case of any deviation due to non-acceptance of tender conditions(s), the same should be highlighted alongwith your changed offer/conditions. Tender may however be liable to be rejected. d. Firms shall submit their offers in two separate envelopes (i.e. two copies of Understood agreed commercial offer and two or more copies of the technical offer as asked in the IT). The commercial offer will include rates of items/services called for and the

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technical offer will not indicate the rates. Both types of offers are to be enclosed in separate covers and each envelope shall be properly sealed bearing the signature of the bidder. Each cover shall indicate type of offer, number and date of IT and IT opening date. Thereafter both the envelopes (technical and commercial offer) shall be placed in one envelope (second cover) duly sealed and signed. This cover should bear the address of the procurement agency indicating, issuance date of IT and No, with its opening date. This should be further placed in another cover (third cover), addressed as indicated in the tender documents, without any indication that there is a tender within it. e.

Understood 3. Date and Time For Receipt of Tender. Tender must reach this office by the date agreed and time specified in the Schedule to Tender (Form DP-2) attached. This Directorate will not accept any excuse of delay occurring in post. Tenders received after the appointed/ fixed time will NOT be entertained. The appointed time will, however, fall on next working day in case of closed/forced holiday. Only legitimate/registered representatives of firm will be allowed to attend tender opening.

4. Tender Opening. Tenders will be opened as mentioned in the schedule to Understood tender. agreed Commercial offers will be opened at later stage if Technical Offer is found acceptable on examination by technical authorities of Service HQ. Date and time for opening of Commercial offer shall be intimated later. Only legitimate / registered representative of firm will be allowed to attend tender opening. 5.

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Validity of Offer. a. The validity period of quotations must be indicated and should invariably be Understood agreed 90 days extendable to 120 days from the date of opening of Tender. Conversion rate of FE/LC components will be considered w.e.f. opening of commercial offer.

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b. The quoting firm will certify that in case of an additional requirement of the contract items (s) in any qty(s) with in a period of 12 month from the date of signing the contract, these will also be supplied ( at the on going contract rates) with discount. 6. Part Bid. Firm may quote for the whole or any portion, or to state inUnderstood the tender that the rate quoted, shall apply only if the entire quantity is taken from the agreed firm. The Director Procurement reserves the right of accepting the whole or any part of the tender or portion of the quantity offered, and firm shall supply these at the rate quoted. 7.

Quoting of Rates. Only one rate will be quoted for entire

Understood agreed

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quantity, item wise. Understood

8. Return of I/T. In case you are Not quoting, please return the tender agreed inquiry stating the reason of NOT quoting. In case of failure to return the ITs either quoted or not quoted consequently on three occasions, this Directorate, in the interest of economy, will consider the exclusion of your firm’s name from our future distribution list of invitation to tender. Understood

10. Provision of Documents in case of Contract. In case any firm wins a contract, it will deposit following documents before award of contract: Understood agreed

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Treasury Challan. Attached a. Offers must be accompanied with a challan form of Rs. 200/- (obtainable from State Bank of Pakistan/Government Treasury) and debitable to Major Head XL VII, Main Head XII, Sub Head ‘A’ Miscellaneous Code No Def – 1220. Each offer will be covered by one challan.

Not Attached

Attached

Not Attach

b. In case of un-registered firms, whether they have applied for registration or not, will pay tender inquiry fee (Challan Form) of Rs. 300/-.

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13. Condition of Stores. Brand new stores will be accepted on Firm’s Warranty/Guarantee Form DPL-15. Copy of DPL-15 can be obtained from DP(N) on email address given on page 1. 14.

Marking.

Marking of stores in accordance with Spec/Misc/NS/002/80.

Understood agreed Understood

15. Documents Required. along with the quote:

agreed Following documents are required to be submitted

a. OEM/Authorized Dealer/Agent Certificate along with OEM Dealership Evidence.

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Original quotation/proforma invoice.

Under agreed

Understood 17. Security Deposit/Bank Guarantee . To ensure timely and correct supply of agreed stores the firm will furnish an unconditional Bank Guarantee(BG) from a schedule Bank for an amount upto 10 % of the contract value (excluding Taxes, duties/freight handling charges) on a Judicial Stamp Paper of the value of (Rs 100.00) as per prescribed format or in shape of CSD/Bank draft. The Bank Guarantee shall be endorsed in favour of CMA(DP) Rawalpindi who is the Accounts Officer specified in the contract. The CMA(DP) Rawalpindi have the like power of seeking encashment of the Bank Guarantee as if the same has been demanded by the purchaser himself. The Bank Guarantee shall be produced by the supplier within 30 days from the date of issue of the contract and remain valid for upto 60 days after completion of warranty period and remain in force till one year ahead of the delivery date given in the contract. If delivery period is extended, the supplier shall arrange the extension of Bank Guarantee within 30 days after the original delivery period to keep its validity always one year ahead of the extended delivery period. The BG form can be obtained from DP(N) on e-mail address given on page 1.

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Understood agreed

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agreedof 16. Rejection of Stores/Services. The stores/services offered as a result contract concluded against this tender may be rejected as follows: a. 1st rejection on Govt. expense b. 2nd rejection on supplier expense c. 3rd rejection contract cancellation will be initiated.

18. Integrity Pact. Procurements exceeding Rs 10 Million shall be subject to an integrity pact, between the procuring agency and the suppliers or contractors. The form is available at www.ppra.org.pk or can be requested at dpnrwp2007@gmail.com. Understood 19. Correspondence. All correspondence will be addressed to the Purchaser. agreed Correspondence with regard to payment or issue of delivery receipt may be addressed to CMA Rawalpindi & Consignee respectively with copy endorsed to the purchaser.

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Understood 20. Pre-shipment Inspection. PN may send a team of officers including DP(N) agreed member for the inspection of major equipments and machinery items at OEM premises as per terms of contract.

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21. Amendment to Contract. Contract may be amended/modified to include fresh Understood clause (s) modify the existing clauses with the mutual agreement by the supplier and the agreed purchaser; such modification shall form an integral part of the contract. Understood

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Understood agreed

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22. Discrepancy. The consignee will render a discrepancy report to all agreed concerned within 60 days after receipt of stores for discrepancies found in the consignment. The quantities found short are to be made good by the supplier, free of cost. 23.

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Price Variation. a.

Prices offered against this tender are to be firm and final.

b. Where the prices of the contracted stores/raw material are controlled by the government or an agency competent to do so on government behalf then price increase/decrease will be allowed at actual on case to case basis on production of government notification by the Supplier for the subject stores where the firms are contractually obliged and bound to produce the stores from raw materials supplied by government/State controlled departments in consultation with Military Finance. c. Except for calculation or typographical errors, the rates of the contracts not having a price variation clause PVC clause will not be increased subsequently. But when such an increase is considered desirable in the interest of expeditious supply of stores and is necessitated by the circumstances beyond the control of the Supplier, the case may be decided accordingly. 24. Price Reduction (PR). In case the stores on inspection are found to be below Understood agreed the stipulated specification and these are proposed to be accepted by the inspector under deviation subject to be certain price reduction, the relevant Inspection Note may be released and stores dispatched to the consignee with the following endorsement on the Inspection Note: â&#x20AC;&#x153;Accepted under deviation with certain price reduction, as recommended on deviation form, which is subject to final approval/decision by the Purchaserâ&#x20AC;?

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The supplier will not submit the bills unless price reduction aspect is finally decided upon by the purchaser and formal amendment to this effect is issued in the contract. 25. Buy back. The seller will buy back the spares/items supplied as a part ofUnderstood this agreed tender at the selling price, which are no longer required as indicated by the buyer with in five years from the final acceptance of the spares/items. 26. Force Majeure. The supplier will not be held responsible for anyUnderstood delay occurring in supply of equipment due to event of Force Majeure such as acts of God, agreed War, Civil commotion, Strike, Lockouts, Act of Foreign Government and its agencies and disturbance directly affecting the supplier over which events or circumstances the supplier has no control. In such an event the supplier shall inform the purchaser within 15 days of the happening and within the same timeframe about the discontinuation of such circumstances/happening in writing. Non-availability of raw material for the manufacture of stores, or of export permit for the contracted stores from the country of its origin, shall not constitute Force Majeure. Understood agreed 27. Arbitration. All matters of dispute or difference regarding rejection of stores by the inspector or cancellation of the contract by the Purchaser, arising out of the contract finalized between the parties thereto, the settlement of which is not otherwise specially provided for in the contract, shall be referred to arbitration as under:

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Understood agreed

Understood 29. Liquidated Damages(LD). Liquidated Damages upto 2% per month are agreed Understood liable to be imposed on the suppliers by the purchaser in accordance with DP-35, if the agreed stores supplied after the expiry of the delivery date without any valid reasons. Total value of LD shall not exceed 10% of the contract value.

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31. Penalty. In case of wrong supply of the item or any breach of the contractual terms & conditions by the supplier, a penalty may be imposed by DP(N).

32 COMPENSATION BREACH OF CONTRACT. If the contractor fails to supply the contracted stores or contract is cancelled either on RE or without Understood RE or contract become ineffective due to default of supplier / seller or stores / equipment agreed declared defective and caused loss to the Government, contractor shall be liable to pay to the Government compensation for loss or inconvenience resulting for his default or from the rescission of his contract when such default or rescission take place such compensation will be in excess to the RE amount, if imposed by the competent authority. Compensation amount in terms of money will be decided by the purchase officer and will be deposited by contractor / seller in Government treasury in the currency of contract.

33. Gratuities/Commission/Gifts. No commission, rebate, bonus, feeUnderstood or agreed compensation in any form shall be paid to any local or foreign agent, consultant representative, sales promoter or any intermediary by the Manufacturer/Supplier except the agent commission payable as per the agent commission policy of the government and as amended from time to time and given in the contract. Any breach of such clause(s) of the contract by Manufacturer/Supplier and/or their sole nominated representative may result in cancellation of the contract blacklisting of the Manufacturer/Supplier financial penalties and all or any other punitive measure which the purchaser may consider appropriate. 34.

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Termination of Contract. a. If at any time during the currency of the contract the Purchaser decides to Understood terminate the contract for any reason whatsoever (other than for reasons of Nonagreed Delivery) he shall have right to do so by giving the Supplier a registered notice to that effect. In that event the Purchaser will accept delivery at the contract price and terms of such stores/goods/services which are in the actual process of manufacture that is completed and ready for delivery within thirty days after receipt by the Supplier of such notice. b. In the case of remainder of the undelivered stores/goods/services the Purchaser may elect either: (1). To have any part thereof completed and take the delivery thereof at the contract price or. (2). To cancel the remaining quantity and pay to the Supplier for the articles or sub-components or raw materials purchased by the Supplier and are in the actual process of manufacture at the price to be determined by the Purchaser. In such a case materials in the process of manufacture shall be delivered by the Supplier to the Purchaser.

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(3). No payment shall however be made for any materials not yet in the actual process of manufacture on the date notice of cancellation is received. c. Should the Supplier fail to deliver goods/services in time as per quality terms of contract or fail to render Bank Guarantee within the stipulated time period or any breach of the contract the Purchaser reserves the right to terminate/cancel the contract fully or any part thereof at the risk and expense (RE) of the Supplier. Understood 35. Rights Reserved. Directorate of Procurement (Navy), Rawalpindi reserves full agreed rights to accept or reject any or all offers including the lowest, by giving the reasons in writing to the participants.

36. Application of Official Secrets Act, 1923. All the matters connected with this Understood agreed enquiry and subsequent actions arising there from come within the scope of the Official Secrets Act, 1923. You are, therefore, requested to ensure complete secrecy regarding documents and stores concerned with the enquiry and to limit the number of your employees having access to this information. Understood 37. Acknowledgment. Firms will send acknowledgement slips within 07 days from agreed the date of downloading of IT from the PPRA Website i.e. www.ppra.org.pk

38.

Disqualification. Offers are liable to be rejected if:-

Understood agreed

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d. Taxes and duties, freight/transportation and insurance charges NOT indicated separately as per required price breakdown mentioned at Para 17. e. Treasury challan is NOT attached with the offer. f. Multiple rates are quoted against one item. g. Manufacturerâ&#x20AC;&#x2122;s relevant brochures and technical details on major equipmen assemblies are not attached in support of specifications. j. Subject to restriction of export license. k. Offers (commercial/technical) containing non-initialed/ unauthe amendments/corrections/overwriting. l. If the validity of the agency agreement is expired. m. The commercial offer against FOB/CIF/C&F tender is quoted in local currency an versa. n. Principals invoice in duplicate clearly indicating whether prices quoted are inclus exclusive of the agent commission is not enclosed. p. Earnest money is not provided. q. If validity of offer is not quoted as required in IT or made subject to confirmation later. r. Offer made through Fax/E-mail/Cable/Telex. s. If offer is found to be based on cartel action in connivance with other sources/ partic of the tender. t. If OEM and principal name and complete address is not mentioned. 39.

The above terms and conditions are confirmed in total for acceptance.

Sincerely yours, _____________________________ (To be Signed by Officer Concerned) Rank:__________________________

NAME:_________________________ NOTES 1. FORM DP-1, DP-2, DP-3 and Questionnaires. Form DP-1, DP-2, DP-3 and Questionnaire filled in are to be returned with the offer duly signed by the authorized signatory/person. It is pertin mention that all these are mandatory requirement for participation in the tender. 2. Copy of DP-35 Revised 2002: Copies of DP-35 revised 2002 are available with Regis Section DGDP and the same be obtained by the Supplier on payment at the rate of Rs 250/- each.

(Signatures of Ten ……………………… (Capacity in which s

DP-3 Tender No……………

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in sched the tender inquiry or such portion thereof as you may specify in the acceptance of tender at the offered against the said schedule and further agree that this offer will remain valid up to 120 day will not be withdrawn or altered in terms of rates quoted and the conditions already stated therein before this date. I/we shall be bound by a communication of acceptance to be dispatched with prescribed time.

2. I/We have understood the Instructions to Tenders and General Conditions Governing Contract in No. DP-35 (Revised 2002) included in the pamphlet entitled, Government of Pakistan, Mini Defence (Directorate General Defence Purchase) “General Conditions Governing Contracts” and thoroughly examined the specifications/drawings and/ or patterns quoted in the schedule here am/are fully aware of the nature of the stores required and my/our offer is to supply stores str accordance with the requirements. 3. The following pages have been added to and form part of this tender: a. ………………………………………. b. ………………………………………. c. ……………………………………….. Yours faithfully, ………………………………… (Signature of Tenderer) ……………………………………. (Capacity in which signing) Address:……………………………….. Date………………………………. Signature of Witness…………… ADDRESS…………………………………..

*Individual signing tender and/or other documents connected with a contract must specify:-

(a) (b) (c) (d)

Whether signing as “Sole Proprietor” of the firm or his attorney. Whether signing as a “Registered Active Partner” of the firm or his attorney. Whether signing for the firm “per procuration”. In the case of companies and firms registered under the Act, 1913 as amended up-to-da under the Partnership Act 1932, the capacity in which signing e.g., the Director, Sec Manager, Partner, etc. or their attorney and produce copy of document empowering him sign, if called upon to do so.

(e) (f) (g)

Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable

NECESSARY DATA FOR ISSUANCE OF CONTRACTS ON EARNEST MONEY IMPORTANT Each column must be filled in with BLOCK CAPITAL LETTERS, incompletion shall render disqualification.

Name : _____________________________________

Father’s Name : ______________________________

Designation in Firm : _______________________________________________________

6. 7.

(Kindly fill in the above form and forward it under your own letter head with contact details)

DP-3 Tender No……………

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

*Individual signing tender and/or other documents connected with a contract must specify:-

(e) (f) (g) (h)

Whether signing as “Sole Proprietor” of the firm or his attorney. Whether signing as a “Registered Active Partner” of the firm or his attorney. Whether signing for the firm “per procuration”. In the case of companies and firms registered under the Act, 1913 as amended up-to-da under the Partnership Act 1932, the capacity in which signing e.g., the Director, Sec Manager, Partner, etc. or their attorney and produce copy of document empowering him sign, if called upon to do so.

(e) (f) (g)

Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable

DP2 INVITATION TO TENDER FORM 1. Schedule to Tender No CICP/M/IND-229036/R-1208/320074 dated . This tender will be closed for acceptance at 1030 Hours and will be opened at 1100 Hours on 28-11-2012. Please drop tender in the Tender Box No 108. 2. You are requested to please use this Performa for price quotation, fill in the prices, affix your stamp on the same, sign it and forward it in original as your Commercial offer along with the covering letter of your firm. If you do not use this form as price quotations your offer might be rejected. 3. You are requested to please attach DP-1 and DP-3 alongwith your quotation duly signed & stamped. Same can be requested from DP (N) at Email

dpnrwp2007@gmail.com S NO

DETAIL OF STORES AS PER LIST ATTACHED (09 ITEMS ONLY) (ALL ITEMS PERTAINS TO 250 KVA CUMMINS DG)

QTY/ UNIT

UNIT PRICE

AS PER LIST ATTACHED

MAKE: CUMMINS MODEL NO: LTA 10 (G-2 & G-3) S NO. 34729635 & 34852546 OEM ADDRESS M/s CUMMINS INC 50 JACKSON ST COLUMBUS INDIANA UNITED STATES 47201-6258 812-377-7437 812-377-6340 DUNS 006415160 Barry.c.davis@cummins .com 333618 Applicable sales tax to be mentioned separately in the commercial offer. Yes No Grand Total Earnest Money 1. Registered/Indexed with DGDP: 02% of quoted value only. 2. Registered with DGDP But Un-Indexed: 03% of quoted value only. 3. Un-Registered with DGDP: 05% of quoted value only. Terms & Conditions 1.

Special Instructions.

Attached CINS Special Instructions.

Terms of Payment.

100% After issuance of CRV.

Origin of Stores.

USA.

TOTAL PRICE

Origin of OEM.

USA.

Technical Scrutiny Report.

Delivery Period. 4-6 Months or earlier.

Currency.

Required.

Pak Rupees.

8. Basis for acceptance. FOR. 9. Bid validity. At least 90 Days, extendable to 120 Days from the date of opening a commercial offer. 10.

Tendering procedure Two Stage- Two Envelop bidding procedure will be followed. PPRA Rule 36(6).

11. Earnest Money/Tender/Bid Bond: your tender must be accompanied by a Bank Draft in favour of CMA (DP), Rawalpindi for the following amount: a.

Registered/Indexed Firms: 2% of the quoted value subject to maximum celling of Rs 0.200 Million. Applicable for FOR/FOB cases only.

Registered but Un-indexed Firms: 3% of the quoted value subject to maximum celling of Rs 0.50 Million. Applicable for both FOR/FOB cases.

Un-registered/Un-indexed Firms: 5 % of the quoted value subject to maximum ceiling of Rs 1.00 Million. Applicable for both FOR/FOB cases. Note:

(1) firm.

Please delete above mentioned condition not relevant to the

(2) In case of firm wins a contract on EM, it will deposit following documents for provisional Regn before the award of contracts: 12.

13.

Special Note. a. All Participating firms must submit technical offers in duplicate (one for TSR committee and one for DP (Navy) record). Photocopy of bank draft/pay order pertaining to earnest money must be attached with technical bid with out price.

Company registration certificates are to be attached with offer.

f. Requisite amount of earnest money (in shape of Bank Draft in the favour of CMA (DP)) is to be attached in separate envelop in sealed condition with the Technical offer. Photocopy of the same shall also be attached with DP-2 as a testimony. Cheques/crossed cheques shall not be accepted. g. Duly completed Form DP-1 and DP-3 are to be attached with Technical Offer. h. DP-2 Form shall also be submitted with Technical Offer without mentioning of prices. Note: In case of failure to comply above instructions, Terms and conditions, offer will liable for rejection.

Annex ‘A’ to Indent No. 229036 SPECIAL INSTRUCTIONS Source of Supply 1. Genuine OEM certified brand new stores will only be acceptable. Stores not procured directly from OEM or his authorized dealer/agent/stockist will not be acceptable. 2. Supplying Firm in his “Offer/Quotation” is to clearly state whether stores will be supplied directly from relevant OEM or OEM’s authorized dealer/agent/stockist. 3. In case the stores are being sourced through OEM’s Authorized Dealer/Agent/Stockist, a documentary proof to this effect comprising OEM’s Dealership Certificate in respect of Dealer/Agent/Stockist is to be provided by the Supplying Firm with following endorsements. a. Certificate reference number with date. b. Name of the authorized dealer/agent/stockiest. c. Last date/duration/period for validity of dealership. 4. Supplying Firm in his “Offer/Quotation” is to provide, OEM’s contact (address, e-mail address, phone, fax and website etc). ORIGIN OF SUPPLY 5. Supply of Firm in his “Offer/Quotation” is to specifically mention a country of origin for the stores which will be subsequently endorsed in the “Contract” UPDATES & CURRENT INFORMATION 6. Supplying Firm in his “Offer/Quotatio” is to provide latest updates and current information about technical specifications/data. If pattern number, part number or quality standards of a particular item has been superseded by a new one after conclusion of the contract, the Supplying Firm will be required to produce a documentary proof to this effect originating from the relevant OEM. If replaced part affects fittings and functioning of other associated parts as well, than details of those parts are also to be provided. DOCUMENTATION REQUIRED 7

Supplying Firm is to provide following documentation at the time of inspection: a. Firm’s Warranty/Guarantee on form “DPL-15”. b. OEM’s “Certificate of Conformity” indicating following and in accordance with NHQ letter CM/465/RRC/212 dated 19-05-2009: (1). Pattern/Part Numbers of stores. (2). Description of stores along with quantity. (3). List of Serial Numbers of Batch Numbers or Lot Numbers as embossed/engraved on the stores. (4). Date/Period of manufacture. (5). Conformance to standards/specifications quoted in the I.T. (6). Contracting firm to either provide OEM conformance certificate to CINS or is to be e-mailed to CINS directly by the OEM. Hard copy of conformance certificate must follow, in any case, through DHL courier. On receipt, CINS shall approach to OEM for verification of conformance certificate issued by the OEM. In case of companies/firms rendering false OEM conformance certificate, disciplinary action will be initiated against such firms/companies.

Joint Inspection will be carried out by INS, Consignee & Specialist User.

NSN

LIST OF ITEMS DESCRIPTION

354563

2990795099309

TURBO CHARGER KIT

2. 3.

3033234 201737

2815715069850 6620795008164

4. 5. 6.

129859 3040817 3524996

4730010198973 5331014844727 2930013822028

202571

2990795099298

8. 9.

115774 107460

5340013022536 5340000877486

VALVE INTAKE (3801356) THERMOSTAT 201737 LT10 C290 ELBOW TUBE TO BOSS O RING IMPELLER TOR COMPRESSOR CONNECTION EXHAUST OUTLET CLAMP V BAND CLAMP LOOP

S NO 1.

PART NO

Remarks

QTY

Technical detail attached

12 03 03 03 03 03 12 10

m o .c

k -44 p 18 en

v 4-7 a m 3-4 0 3 0

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