MBLGTACC 2013 Bid Proposal (Presented Feb. 2011) by MBLGTACC 2013

presents: MBLGTACC 2013 Bid Proposal

Mosaic: Putting the Pieces Together

Table of Contents Statement of Intent ............................................................................................................................................ Page 1 Inclusion Policy .................................................................................................................................................... Page 2 Michigan State University History .............................................................................................................. Page 3 Groups Involved ................................................................................................................................................... Page 7 General Information .......................................................................................................................................... Page 8 Proposed Theme .................................................................................................................................................. Page 9 Program ................................................................................................................................................................ Page 10 Development & Fundraising ........................................................................................................................ Page 13 Logistics ................................................................................................................................................................ Page 16 Marketing & Outreach ................................................................................................................................... Page 19 Letters of Support ............................................................................................................................................. Page 21

Statement of Intent MBLGTACC 2011 University of Michigan The Michigan State University MBLGTACC 2013 Planning Committee is proud to present this bid to host the Midwest Bisexual Lesbian Gay Transgender Ally College Conference in the year 2013. As one of the leading universities in education and diversity initiatives, Michigan State University welcomes the opportunity to host the largest LBGTA College Conference in the Midwest. The Planning Committee at Michigan State University has put countless hours into making Michigan State University the host of the conference in 2013 a reality. As a student led committee, this committee exemplifies the hard work and motivation that has come to be associated with Michigan State University students. Preparations have already been made to make sure that MBLGTACC 2013 is a resounding success at Michigan State University and the planning and organizing will continue over the next two years with the collaboration of students, faculty, and staff. The theme of the 2013 Conference, Mosaic: Putting the Pieces Together, will explore the mosaic of multiple identities within ourselves and the kaleidoscope of identities that emerge when we come together with others in various contexts throughout our lives. People come in many shapes and forms and the 2013 conference will explore the many diversities and the intersection of identities in the LGBTIQQA community through its workshops, speakers, and performers. We look forward to welcoming students from all over the world to explore the intricacies of identity and its relationship to our community. Thank you for the opportunity to present this bid and your careful review. Michigan State University will be honored to continue the tradition of this excellent college conference. Sincerely, MBLGTACC 2013 Planning Committee Michigan State University -‐ East Lansing

Inclusion Policy Michigan State University is committed to the principles of equal opportunity, non-‐ discrimination and affirmative action. University programs, activities and facilities are available to all without regard to race, color, gender, religion, national origin, political persuasion, sexual orientation, marital status, disability, height, weight, veteran status, age or familial status.’ This policy is consistent with federal and state law and policy. More information regarding this policy statement is available at: http://www.inclusion.msu.edu/equity. The Board of Trustees has directed the establishment of the Anti-‐Discrimination Judicial Board (ADJB) to serve as its internal mechanism for the receipt, consideration, and resolution of complaints of alleged acts of discrimination as defined in the all-‐university policy entitled "MSU Anti-‐Discrimination Policy". Individuals who believe their rights have been abridged or that they have been discriminated against in violation of any applicable law or regulation may contact the Anti-‐Discrimination Judicial Board Office, telephone 353-‐3929, for information about the ADJB procedure. The responsibility for overall coordination, monitoring and information dissemination about the university's program of equal opportunity, non-‐discrimination and affirmative action is assigned to the Office for Inclusion and Intercultural Initiatives, Voice/TTY: 517-‐353-‐3922. Fax: 517-‐353-‐ 2988. Email: inclusion@msu.edu Today, Beaumont Tower stands as a symbol of campus unity. It serves as “a meeting or trysting place of the students, student groups or organizations, the center of all the activities of this institution” – Robert S. Shaw, 1928.

The complete policy is attached to the end of this proposal on page 25

Michigan State University History The nation’s pioneer land-‐ grant university, Michigan State University began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation. Today, MSU is one of the top research universities in the world—on one of the biggest, greenest campuses in the nation. Home to the number one ranked Erickson Hall, the site of the top ranked College of Education and one College of Education in the of the buildings that will be utilized for the conference, sits behinds nation, and nationally ranked trees lining the snow-‐covered Red Cedar River and recognized academic, residential college, and service-‐learning programs, we're a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders. In ways both practical and profound, MSU works to create a stronger, more sustainable, and more hopeful future for all. Founded in 1855, Michigan State University was the first institute of higher learning in the United States to teach scientific agriculture. Research at MSU boasts notable discoveries including the homogenization of milk and the anti-‐cancer drug cisplatin. MSU has lead the nation in study abroad participation for the sixth consecutive year running, adding to the diverse experience MSU students encounter throughout their college career. As the first university in the United States with a Dean of International Programs, MSU places diversity at the top of its list and strives to have its students get the most out of their college experience through interactions with different cultures and identities. Michigan State has a deep connection with community and civic engagement; MSU ranks fourth among the nation’s largest universities for producing Peace Corps volunteers with 86 undergraduate alumni serving in 2009. On campus, it is not unusual to hear "Go Green" being chanted at our sporting events and going green is what MSU strives to achieve. According to the National Wildlife Federation’s Campus Environment Report Card, MSU is one of the nation’s top five campuses for sustainability. It is also clear that MSU is one of the nation’s leading universities for athletic excellence, boasting six NCAA final four appearances in 12 years by the men's basketball team. MSU’s mascot, Sparty, is a three-‐time national top collegiate mascot award winner. There were three Spartan alumni in the 2010 Olympics in Vancouver. Furthermore, MSU maintains one of the largest intramural sports programs in

the nation. Along with athletic achievement comes academic achievement, Michigan State ranks second in the Big Ten for student-‐athletes with a cumulative GPA of 3.0 or higher. MSU is the only university in the country with three on-‐campus medical schools, graduating allopathic (MD) and osteopathic (DO) physicians, as well as veterinarians. MSU is 14th among the top places to work in academia, according to a 2010 survey by The Scientist magazine, and The Carnegie Foundation for the Advancement of Teaching in 2007 selected MSU as one of the first universities to be designated as a "community-‐engaged university" using its new Community Engagement Classification, which recognizes curricular engagement as well as outreach and partnerships. The LBGTA community on Michigan State University's campus is as diverse as it is extensive. The LBGT Resource Center leads & collaborates on university-‐wide initiatives that enhance campus climate & academic & support services for MSU students who identify as lesbian, bisexual, gay, transgender & their communities, at Michigan State University. The LBGT Resource Center believes that support of LBGT students and communities must be done in a multicultural, social justice context, honoring the many identities of students. Along with the Resource Center, MSU is home to thirteen Pacita Rudder, committee member, works the front desk in the active Student LGBTA organizations LBGT Resource Center including five residential caucuses. The residence hall LBGTA groups primarily focus on being safe spaces for personal and social support and campus-‐wide education. In addition to these purposes, each residential caucus possesses its own distinct and exceptional student culture, highlighting a diversity of humanity across geographic space. Each group has a permanent meeting room within their residence hall where events and meetings are held. The Alliance of Queer & Ally Students is the oldest of the existing LBGTA organizations on campus and among the oldest in the State of Michigan, tracing its history on campus to 1970. The Alliance, a division of the Associated Students of Michigan State University (ASMSU), has a tradition of campus and community political action and serving as the LBGT and ally voice in MSU student governance. Delta Lambda Phi is a fraternity for gay, bisexual, and progressive men. The Spartan Colony is the only active branch of the ever-‐expanding fraternity in Michigan and in addition to community service, the colony works to provide a place for the gay, bisexual, or progressive man to socialize with others in a completely accepting and open environment. There are over 500 organizations registered through the Department of Student Life. Three of these groups are distinctly LBGT. Intersections is a group that provides a safe space for personal support and educates on issues related to intersections of race,

ethnicity, nationality and LBGT identities. Trans*Action is a transgender to genderqueer student organization. Beyond Binaries is a group focusing on issues of identity beyond the gender and sexuality binaries. Other LBGT Student Groups include: GLBT Safe Schools -‐ a College of Education initiative promoting safe schools for GLBT identified youth • LBGT Graduate Student Group • MedFLAG – a group for LBGT persons in medicine • Mishpoca -‐ an LBGT Jewish Student Organization Collaborations across student groups and university departments are a regular occurrence at Michigan State that helps to foster the diversity and community that exemplifies a true Spartan. •

Beyond Campus As the home of Michigan State University, the cities of East Lansing and Lansing have become the symbol of academic excellence and diversity initiatives. They are also among the leading cities for the LBGT rights movement and claims a history that has supported and helped further the goals of the LBGT community boasting many pivotal moments, notable people, and policies that have contributed to the community immensely. In 1972, East Lansing became the first city to adopt a non-‐discrimination hiring policy based on sexual orientation. 1974 -‐ Lesbian Connection, a worldwide magazine publication founded in Lansing is formed and becomes instrumental in the building of national, spiritual, political and social networks for lesbians. The Lansing Association for Human Rights (LAHR) was formed in 1979 as an advocate for lesbian, gay, bisexual, and transgender people and their allies in the Lansing community. LAHR continues to offer support and provide information to the LGBTA community of the Lansing area. Lansing is also home to the Lansing Area AIDS Network (LAAN) founded in 1985, it is dedicated to the delivery of services and programs designed to meet the needs of those living with HIV/AIDS to prevent the further spread of the virus. LAAN works closely with LAHR and MSU in their efforts to educate the community about HIV/AIDS. 1986 -‐ Greater Lansing Gay Men's Chorus is created and continues to be active to present. 1988 -‐ East Lansing Lesbian Center is opened. Lansing is home to three LBGT nightclubs/bars: The Chrome Cat, Spiral, and Esquire. As official LBGT bars run by LBGT identified persons, every night is an LBGT friendly night. Furthermore, at least one East Lansing bar has a designated gay night, with “Hey, Hey Tuesdays” at the Landshark. Michigan Pride takes place in Michigan's capital city, Lansing, every year and draws around 15,000 spectators and participants from all over Michigan and the Midwest.

Notable current and past residents of Lansing, Michigan include Magic Johnson -‐ NBA basketball player and HIV/AIDS activist, Debbie Stabenow -‐ U.S. Senator, Malcom X -‐ civil rights activist, Marilyn Frye -‐ Lesbian feminist, author, and anthropologist, Larry Page -‐ co-‐ founder of Google, Burt Reynolds -‐ Actor, Steven Seagal -‐ Actor, John Hughes -‐ Film Director, among many other notable residents.

Groups Involved Michigan State University has an extensive network of Lesbian, Gay, Bisexual, Transgender, Queer and Ally (LGBTQA) groups that work together on a weekly basis to plan, connect, and grow. The groups break down into six categories. Three of these categories will elect members to form the Planning Committee (RSO, RHA, ASMSU). The rest will be part of committees and volunteer support. In addition to the groups involved, the MSU LBGT Resource Center will provide some support, as will be explained later on in the proposal in the general information section. Category

Group Names

Registered Student Organization (RSO)

Trans*Action, Beyond Binaries, Delta Lambda Phi

Residence Halls Association (RHA)

LIGHT, PRIDE, PRISM, RING, Spectrum

Associated Students of MSU (ASMSU)

The Alliance of Queer & Ally Students

Non-‐Registered

Intersections

Graduate Programs

Safe Schools, Triangle Bar, MedFLAG

Faculty & Staff

GLFSA: GLBT Faculty, Staff, and Graduate Student Association

Alumni

GLBT Alumni of Michigan State University

General Information The RSO, RHA, and ASMSU groups have already formed the committee that planned and prepared MSU’s bid for the MBLGTACC 2013 conference. This group, MBLGTACC 2013 Planning Committee, will petition to become a Registered Student Organization once the bid results are announced at the MBLGTACC 2011 conference. This group will consist of one member elected from each RSO, RHA, and ASMSU LGBTQA group. Each of these people will then be part of a selection of positions. These positions will be the head of each part of the conference, including advertising, marketing, logistics, and other areas. One member will be elected by the body to be the manager of the group. Their role will be specifically to coordinate all of the positions and subcommittees. The subcommittees will consist of extra volunteers from the RSO and RHA groups, along with any other university groups. The organization formed, MBLGTACC 2013 Planning Committee, will function as the planning, organizing, and public face of the conference creation, preparation, and execution. The committee will utilize the MSU LBGT Resource Center as a resource for networking and advising. The committee will be entirely made up of students without a set adviser. It is felt that the conference is for students; therefore, it must be planned and run by students. With support from East Lansing and Lansing citizens and businesses, administrators from MSU, and from the local LGBTQA communities, this committee will be able to accomplish any goal it sets.

Proposed Theme MBLGTACC 2013 will be about coming together as a community. The proposed theme, Mosaic: Putting the Pieces Together, will convey the need for solidarity and acceptance throughout the community. The purpose of the 2013 conference is to bring the many participants together as one group consisting of a diverse set of people. The community still faces great challenges in unity between the many “letters.” This conference will attempt to bring together the many intersecting identities of our community that too often conflict or allow lack of knowledge to part them. These many pieces of our community, brought together to form a single picture of not just a community, but of a family, will be the focus of MBLGTACC 2013 at Michigan State University.

A quilt on the wall of the LBGT Resource Center embodies our goal, with many different colors coming together to make one piece of art.

Program Keynote speakers The Committee has developed a comprehensive list of keynote speakers that range from medium to hard to book and pay for. That list, in the afore mentioned order, follows: Brian Sims, TJ Jourian, Gina Kamentsky, John Corvino, Inga Muscio, Alice Walker, Bell Hooks, Angela Davis, Jane Lynch, and Ellen DeGeneres. These speakers would provide a wide range of personality and background. Our goal is to have speakers that represent the diversity of our community, our list of potential speakers reflects the importance of diverse representation and we are confident that our final selection of speakers will achieve this goal. Performances The Committee has compiled some ideas for performances for MBLGTACC 2013. It is the committee’s opinion that some up-‐and-‐coming artists and comics may not yet be known and that some artists and comics may not be booking. It is our intent to contact the artists and comics on our list, and hopefully more as more groups rise in popularity, after the result of the bid proposal’s acceptance. The artists we are interested in bringing to MBLGTACC 2013 include, but are not limited to, Sick of Sarah, Nervous but Excited, and Staceyann Chin. The The Concert Auditorium, with a capacity of 3373, is where the keynote speakers, comics we are as well as entertainment events, will be held interested in, but not limited to, bringing to the conference are Margaret Cho and Kathy Griffin. We believe we will be able to fund at least one of the comics, though their performance fee is larger than most performers MSU LGBTQA groups bring to MSU for events. Additionally, we hope to bring current MSU student, Tyler Oakley, to speak. He will be a MSU alumnus by the time of the 2013 conference. Finally, we plan to hold the conference during the time that the MSU Vagina Monologues are in performance to offer them an even larger audience than they typically have and for conference attendees the chance to witness an extraordinary student performance.

Events at the conference The 2013 conference event schedule will consist of a Career & Resource Fair and various performances. The Career & Resource Fair will allow for sponsors and supporters to supply a table with promotional advertising and career opportunities for participants. Companies, MSU colleges and groups, and local groups will be able to provide information to the students about what they do in East Lansing and Lansing. The performances, as mentioned earlier in the proposal, will be made up of comedians, musical and spoken word artists, and speakers. Proposed Schedule Friday Time

Event

Location

12:00pm-‐9:00pm

Registration

Auditorium Lobby/Hallways

7:00pm-‐9:00pm

Welcome/Keynote Speaker #1

Auditorium Concert Hall

9:00pm-‐11:00pm

Performance #1

Auditorium Concert Hall

Time

Event

Location

8:00am-‐12:00pm

Registration

Auditorium Lobby/Hallways

9:00am-‐3:00pm

Career and Resource Fair

Auditorium Lobby/Hallways

8:30am-‐9:30am

Workshop Session #1

Various

9:45am-‐11:15am

Workshop Session #2

Various

12:30pm-‐1:30pm

State Caucuses

Various

2:00pm-‐5:00pm

Oversight Committee Meeting

Snyder-‐Phillips Conference Room

2:00pm-‐3:00pm

Workshop Session #3

Various

3:15pm-‐4:45pm

Workshop Session #4

Various

6:30pm-‐8:00pm

Keynote #2

Auditorium Concert Hall

8:00pm-‐9:30pm

Performance #2

Auditorium Concert Hall

9:30pm-‐11:00pm

Performance #3

Auditorium Concert Hall

Time

Event

Location

8:30am-‐9:30am

Workshop Session #5

Various

9:30am-‐10:30am

Workshop Session #6

Various

10:45am-‐12:30pm

Keynote #3/Closing

Auditorium Concert Hall

Saturday

Sunday

At registration, participants will receive a drawstring backpack with the MBLGTACC 2013 logo and title on it. The bag will contain the conference packet, approximately 92 pages long, a t-‐shirt to size, and any extra informational packets. The bags will be ordered either from the same location as the t-‐shirts, Underground Printing of East Lansing, or through a comparable company from the internet. Participants will also receive a nametag. As explained later in the proposal, the nametag will provide conference participants with discounted meals at the Gallery, a cafeteria in the heart of the conference location. More details will be explained in the Development and Fundraising section. Workshop planning The workshops will be organized by length, 60 or 90 minutes, and by focus. Each of the six workshop sessions will bring a fully diverse set of topics. The workshop application will consist of questions about the workshop including its presenters, purpose, topic, which identities it will focus on, the length of time it requires, and other similar fields of interest.

Two types of classrooms that are available for workshops

Development and Fundraising Fundraising The Committee’s fundraising efforts will consist of pursuing on and off campus organizations we believe will benefit from partnering with the conference. The groups will be organized into categories in the hopes of finding the best ways work with each group individually. Philosophy for raising funds The Committee’s philosophy for raising funds is very simple. We want to make the conference as enjoyable, informative, and organized as possible for the participants, so we will raise as much money as is needed to provide that atmosphere. When approaching potential donors, the Committee’s approach will be that of an equal. It is in this method that we will gain support from those companies, corporations, groups, and organizations that we work with. The Committee believes that its student led, student run, and student composed group is fully capable of not only raising the desired money, but producing a phenomenal experience for participants. With respect and pride, we will work side-‐by-‐side with our donors. Possible sources of funding Our possible sources of funding breaks down into on-‐campus and off-‐campus groups with subgroups formed by shared purpose and mission statement, university reputation, and economic and community impact. Examples of on-‐campus groups are Student Life departments, Multicultural and Diversity Centers, academic colleges and faculty, and the administration. The off-‐campus groups involve community businesses, the Lansing Association for Human Rights, the Lansing Economic Development Corporation, and the City of East Lansing. Registration fee structure The registration fee will be comprised of the basic fee, $50.00, and additional, non-‐ required fees. The first fee will be for CATA 10-‐Ride bus passes. Only those people with a physical handicap may apply for the pass, unless they state they need one additional pass for a person to aid them in traveling to and from events. The committee will absorb the fee, as we respect that not all participants can easily move between events. Any participants who are not physically handicapped may purchase the 10-‐Ride passes at CATA.org. The next fee is for a discounted meal ticket. If a participant elects to get the discounted meal ticket to the MSU cafeterias, they must pay for one meal Friday, two meals Saturday, and one meal Sunday. The total for this will be $22.00. Otherwise, participants may purchase the originally priced meals at $8.50 at the cafeterias. To protect the cafeterias, the participants who elect to get discounted meals will have the dates of the meals and the amount of each date in the form of a total of four boxes on the back of their nametag. Cafeteria workers will mark these boxes to make sure that only meals paid for are eaten.

Michigan State University students may waive their registration fee by volunteering for at least two hours during the conference. Off-‐Campus students may apply for the discounted meal tickets. Elected Committee Members do not have to pay for their entrance into the conference as most of their time at the conference will be working with presenters, groups, and performers. Finally, all benefits, the $50.00 registration fee, bus passes, waived registration fees, and discounted meals are only offered by early registration. None of these offers will stand at the conference registration tables on the first and second day of the conference. Those people who cannot afford the conference may apply for a partial to full discount of the registration fee, but must apply before the final registration date. Budget Conference booklets, drawstring backpacks, t-‐shirts, and nametags were all estimated with companies at 2,500 count. The CATA 10-‐Ride Passes were evaluated at 75 count. The website domain will be owned for three years. The Auditorium Reservations cover the cost of those students who will work during that time period. It is assumed that eight students will work for the amount of time the Concert Hall is in use at approximately $8.40 an hour. The meal passes will be discounted by $3.00 each and will be offered on the registration form. We approximate that 1,000 participants will take advantage of the offered $5.50 meal pass. Advertisement Fees are a mix of the larger companies with larger donations, groups and businesses with smaller fees, and local companies who offer coupons, who offer to trade donations for advertisements within the conference booklet or who buy space within the conference booklet. Excess from the Advertisement Fees, meaning surplus after the regular cost of advertisement, is considered Corporate & Business Support. The great excess of money, $10,744.03, will The Gallery: the cafeteria where conference attendees will have the opportunity to eat be used to establish a scholarship fund. This number will most likely not be accurate due to economic changes and the fluctuation of inflation, but the committee is optimistic and will attempt to achieve what seems fiscally improbable. The surplus money, no matter the amount, will go to a newly created LGBTQA Student Leader Scholarship fund. The scholarship will be for future students who have at least one more year at Michigan State University and have served in a LGBTQA organization leadership position for at least one year

Expenses Item

Cost

Total

Conference Booklet

$5,567.00 (printingplace.com)

$5567.00

Conference Drawstring Backpack

$2,300 (discountmugs.com)

$7867.00

Conference T-‐Shirt

$13,500 (Underground Printing)

$21,367.00

Conference Nametag

$850 (shop.nametags.com)

$22,217.00

Website

$88.97 (networksolutions.com)

$22,305.97

Auditorium Reservations

$25,500

$47,805.97

CATA 10-‐Ride Passes

$450

$48,255.97

Speaker Fees & Transport

$75,000

$123,255.97

Discounted Meal Passes

$3,000

$126,255.97

Insurance and Liability

$15,000

$141,255.97

Staff

$10,000

$151,255.97

Miscellaneous Expenses

$5,000

$156,255.97

Total Cost

$156,255.97

Revenue Item

Benefit

Total

Registration Fees

$125,000

Advertisement Fees

$3,000

$128,000

Alumni Foundation Support

$4,000

$132,000

Lansing Area Groups Support

$5,000

$137,000

Michigan State University Support

$10,000

$147,000

Corporate & Business Support

$20,000

$167,000

Total Benefit

$167,000

Logistics Venues The venues for the plenary sessions, the workshops, and any other events, are circled on the map below. The locations were selected because of their relative locations to one another and the cafeterias nearby. Grand River Avenue is also very close and has a multitude of restaurants and convenience shops, such as Quality Dairy and 7/11, which can provide food and breaks for the many conference participants. The capacities of the proposed locations are given below under the “Workshop” section.

Building space for plenary sessions The plenary sessions will be held in the MSU Auditorium. The capacity of the Auditorium is 3,373. The auditorium is handicap accessible, has a full sound system, and provides multiple public entrances to help with the flow of traffic. The Auditorium is also in the center of the workshop locations.

Workshops The workshops will be held within five to eight buildings, depending on the amount of workshops registered and room availability. All of the rooms are free for Registered Student Organizations to book. This will allow for the MBLGTACC 2013 Planning Committee to book as many rooms as are needed. At least 54 of the workshop rooms and the auditorium are handicap accessible. The rooms currently being considered for the conference are: Building Name

Rooms

Total Capacity

Auditorium

Arena, Fairchild Auditorium, Concert Auditorium

4019

Erickson Hall

222, 224, 226, 228, 103, Kiva

570

Ernst Bessey Hall

23 rooms total

1340

Giltner Hall

104, 146, 275

332

Natural Sciences Building

10 rooms total

1003

North Kedzie

N101

260

Psychology Building

118, 119, 120

359

Snyder Hall

8 rooms total

424

South Kedzie

6 rooms total

674

Total Capacity

63 Rooms

8981

Other conference events The other conference events will be held in the Auditorium, which has two separate theatres, or in a Kiva. The rooms are easily bookable by RSOs. The rooms will be booked according to the technology requirements of the groups involved and the size of crowd the Committee estimates will attend. Technological support The rooms for the workshops provide hearing impaired systems, wireless microphones, a closed caption decoder, full or partial wi-‐fi, an overhead projector and a projection screen. Almost all of the rooms also provide connections for computer presentations. The registration form will ask for the technological needs of workshop presenters. Transportation Michigan State University has a full busing system, the Capital Area Transportation Authority (CATA). Each bus is fully equipped with wheelchair services. CATA also provides Spec-‐Tran, which is a reservation-‐based busing service for people with disabilities not on a bus route that can be reserved in advance.

In the case of those people who are physically handicapped and cannot walk the distance from their hotels and also cannot drive, MSU is prepared to provide 10-‐Ride passes for the CATA buses. Transportation needs during the day will be, most likely, less necessary because of the location of the workshops and events and the minimal distance between them. As explained in the registration portion of the proposal, the 10-‐Ride passes will only be for those with physical handicaps that request them. They have the right to ask for a second pass for a person who aids them in transportation. Beyond the second pass, MSU will not provide free passes to any other participants. These passes are easily ordered on the CATA website (www.cata.org) for $6. CATA “Curb-‐to-‐Curb” Services: http://www.cata.org/Services/CurbtoCurbService/tabid/132/Default.aspx Planned hotel use There are six hotels within a short walking distance from the conference location that have a combined 577 rooms. On a direct bus route from Lansing, the Radisson provides 256 rooms. Two other hotels are not on direct bus routes, but are a very short drive away from campus and have a combined 233 rooms. None of the standard rooms go beyond $160 a night, at this point in time, and group rates are available at every location. Michigan State University plans to work closely with the Greater Lansing Convention and Visitors Bureau to coordinate the influx of Lansing and East Lansing visitors due to the conference and has started communication with the bureau and the hotels listed below. Hotel Name

# of Rooms

Distance from Conference Area

Standard Rate (not group) per night

Residence Inn

1.0 mi

$99-‐$139

Kellogg Hotel

155

1.1 mi

$124-‐159

TownePlace Suites

1.7 mi

$104

Super 8

1.5 mi

$75

Marriott

180

0.5 mi

$150

Howard Johnson

1.7 mi

$107

Radisson

256

4.0 mi (Bus or Car)

TBA*

Candlewood Suites

128

2.9 mi (Bus or Car)

$101

Quality Inn

105

2.1 mi (Bus or Car)

$113-‐$168

*The Greater Lansing Convention and Visitors Bureau is prepared to work with area hotels to get the lowest rate possible should MSU host the conference. An accurate rate, therefore, is not yet available.

Marketing and Outreach The first section of Marketing & Outreach for MBLGTACC 2013 is the website. The Committee intends to take advantage of the myriad of relatively inexpensive advertisement options. The first item to be addressed is the website. The domain name “MBLGTACC2013.org” will be reserved. The current rate for a three year ownership of a domain name is under $100 and reasonable in our minds. The website will contain an “About” tab with information about the history and purpose of the conference and Michigan State University’s involvement. There will also be a “Programs” tab with information about speakers, performers, workshops, and the conference’s schedule. The next tab will be a “Volunteer” tab that contains information and sign-‐up for volunteering during the conference, as well as information on becoming part of the conference planning team. The next tab will be about “Registration” and will include links to the forms to register and about the registration process. The next tab will cover “Travel Information” and have information about East Lansing, Lansing, and the surrounding area, and the hotels near the conference that offer group rates for the conference. It will also include information about the busing system in the Greater Lansing Area and MSU, CATA. Finally, there will be a “Contact” tab that has links to the email address, Facebook page, and twitter account of the 2013 conference. Each of the tabs will have certain deadlines attached to them for when information is to be released. It is hoped that registration forms will be released sometime in September or October along with workshop and future conference bidding information. We feel that getting information out as early as possible will create the least amount of stress for conference participants. The second section of the conference Marketing & Outreach initiatives is the use of online social media. Every day, millions of people check their Facebook updates, Tweets, and email accounts. The Committee intends to make great use of the many forms of online social media opportunities as we can. A Facebook page will be created that has the basics of the conference, speakers, performers, and planning process available to the public. The Twitter account will be the communication line for upcoming deadlines, breaking conference news, and interesting updates. The third section is based in local and national outreach. Groups, schools, colleges, and universities will receive information about the upcoming conference directly after the 2012 conference. This is to reduce confusion among participants in the case of the 2012 and 2013 conferences being mistaken for one another. These organizations will be found using past conferences’ Facebook groups and pages by taking samples of each group and page and contacting those schools found in the samples. The samples will be large, but not all encompassing as host schools will have many more members in these groups and pages and will dilute the sample pool. National outreach will be to contact Midwest schools not found in the groups and pages. The fourth section consists of contacting all of the Deans and administrators at Michigan State University for their support and for help in advertising to their schools’ and

colleges’ students. This process has already been started and support has so far been given readily. The final section consists of working with the Greater Lansing Convention & Visitors Bureau, the City of Lansing, and the City of East Lansing. Through a solid working relationship and consistent communication, the committee feels that the surrounding city governances and organizers will be strong allies in the planning and executing of MBLGTACC 2013.

Letters of Support The following documents are letters of support attained by individual meetings with the respective deans of each represented college as well as officials in academic offices. Other letters of support are pending as time did not allow for a more extensive list of official support from the university. The official list is expected to grow as the conference is announced. The letters are presented in the following order:

•

LBGT Resource Center

•

Residential College in the Arts and Humanities (RCAH)

•

College of Natural Science

February 17, 2011 Conference Host Bid Committee: Spartans Will. That is one of our many mottos here at Michigan State University. Our approach to student engagement is capacity building and empowerment. We have the largest residential student governance systems in the nation and also a general student government which is uniquely autonomous of the University administration. We know that ‘Spartans Will’ because we give Spartans the opportunity to ‘do’. Spartans will bring to the great tradition of the MBLGTACC the passion, integrity and commitment that is consistent with an empowerment model of leadership. The conference bid proposal before you is completely a product of inspired student initiative. A coalition of Spartans, some of whom have never been to MBLGTACC, have been meeting regularly and investing countless hours under their own direction and leadership to bringing this conference to East Lansing. The LBGT Resource Center of Michigan State University is a capacity building unit working to assure affirmative engagement of all people and issues across the spectrum of sexuality and gender. The Center is a warm and welcoming place which serves as the hub for access to support, information, and the local LBGTQA community. The Center provides advisors to student organizations and supports initiatives upon request. It is an honor to be invited to provide this letter of support to the MBLGTACC Bid Committee. The resources of our large campus and the cities that surround us, the richness of global diversity, and the tremendous scope of scholarship here provide an excellent foundation for a conference of this nature. If given the privilege and responsibility to host this life and world changing event, I have no doubt that Spartans Will.

LBGT Resource Center 302 Student Services East Lansing MI 48824-1113

In Pride,

517-353-9520 FAX 432-1495

Deanna Hurlbert, MPA, MA Assistant Director/Liaison

lbgtrc@msu.edu lbgtrc.msu.edu

! !

MSU is an affirmative action, equalopportunity employer

February 17, 2011 Midwest BLGTA College Conference c/o Deanna Hurlbert LBGT Resource Center 302 Student Services Building East Lansing, MI 48824-1113 Dear Committee Members, It is with pleasure that I would like to offer the College of Natural ScienFH¶V VXSSRUW IRU WKH Midwest BLGTA College Conference to be held at Michigan State University. We are a College and a University that embraces diversity and strives to promote a level of acceptance not just tolerance for all people. Through our diversity and inclusion of all members of our community we strengthen our scholarly activities as well as our impact locally, nationally and internationally. The College of Natural Science is home to 24 departments and programs in the biological, physical and mathematical sciences. With more than 800 faculty and staff, the college averages $28 M in research expenditures annually while providing world-class educational opportunities to more than 4,000 undergraduate majors and nearly 1,000 graduate students. Our faculty and staff engage with students both in the classroom and in research laboratories promoting science education, interdisciplinary research and the entrepreneurial spirit that has the potential to impact our diverse society.

College of Natural Science Office of the Dean

I am aware that the planning committee has been hard at work to develop an outstanding proposal for the 2013 conference Mosaic: Putting the Pieces Together . We encourage our student organizations to open our campus to visitors from throughout the Midwest as well as throughout the world. It is our hope that we will have the opportunity to share our outstanding campus; welcoming faculty and staff; as well as the Greater Lansing community with all conference attendees. Sincerely,

103 Natural Science Building East Lansing, MI 48824-1115 517-355-4470 Fax: 517-432-1054 naturalscience.msu.edu

MSU is an affirmative-action equal-opportunity employer.

Debra A. Dotterer Director Undergraduate Student Affairs

A nti-Discrimination Policy I I I. U N I V E RSI T Y PO L I C I ES (Cont.) MSU A N T I-D ISC R I M I N A T I O N P O L I CY

The following policy was approved by the Board of Trustees on April 9, 1993 and revised on December 5, 2003, and April 13, 2007. A rticle I. Purpose Michigan State University's scholarly community-building efforts occur within the context of general societal expectations, as embodied in the law. The University, consistent with its policies and governing law, promotes institutional diversity and pluralism through mechanisms such as affirmative action, within an over-arching strategy promoting equitable access to opportunity. The University's commitment to non-discrimination is the foundation for such efforts. This policy states expectations for institutional and individual conduct. It applies to all University community members, including faculty, staff, students, registered student organizations, student governing bodies, and the University's administrative units, and to the University's contractors in the execution of their 1 University contracts or engagements with respect to the following: 1. All educational, employment, cultural, and social activities occurring on the University campus; 2. University-sponsored programs occurring off-campus, including but not limited to cooperative extension, intercollegiate athletics, lifelong education, and any regularly scheduled classes; 3. University housing; and 4. Programs and activities sponsored by student governing bodies, including their constituent groups, and by registered student organizations. A rticle I I. Prohibited Discrimination x

Unlawful acts of discrimination or harassment are prohibited.

In addition, the University community holds itself to certain standards of conduct more stringent than 2 those mandated by law. Thus, even if not illegal, acts are prohibited under this policy if they : 3

1. Discriminate against any University community member(s) through inappropriate limitation of 4 employment opportunity , access to University residential facilities, or participation in educational, 5 athletic, social, cultural, or other University activities on the basis of age, color, gender, gender identity , disability status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status, or weight; or 2. Harass any University community member(s) on the basis of age, color, gender, gender identity, disability status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status, or weight. 7KHVH SURKLELWLRQV DUH QRW LQWHQGHG WR DEULGJH 8QLYHUVLW\ FRPPXQLW\ PHPEHUV¶ ULJKW RI IUHH H[SUHVVLRQ or other civil rights.

A rticle I I I. M ediation and A djudication

Mediation of claims and disputes, through consultation provided by offices serving the University, is 6 encouraged . Complaints under this policy may be submitted for non-disciplinary adjudication according to the provisions of the "Procedures of the Anti-Discrimination Judicial Board." Upon its review, the ADJB may recommend that appropriate disciplinary proceedings be initiated, if such has not already occurred. Disciplinary proceedings are governed by the documents listed in Appendix A. Excepting the President and the General Counsel, any University community member may be named in a complaint. A PPE N D I X A The contracts, policy documents, and procedures listed below provide avenues for the consideration of disciplinary complaints or actions against the various members of the Michigan State University community. Academic Freedom for Students at Michigan State University Bylaws of the Medical Staff, Colleges of Human and Osteopathic Medicine: Michigan State University MSU Extension Service Continuing Employment Policy and Dismissal Hearing Procedure Dismissal of Tenured Faculty for Cause Faculty Grievance Procedure General Grievance Procedure for Non-Unionized Employees Graduate Student Rights and Responsibilities Librarian Personnel Handbook of Policies, Procedures, and Practices: Michigan State University Medical Student Rights and Responsibilities Michigan State University collective bargaining agreements Personnel Policies and Procedures Manual Footnotes: This policy does not apply to the conduct of a contractor's internal affairs, nor does it apply to the conduct of contractual engagements to which the University is not a party. 1

The Anti-'LVFULPLQDWLRQ 3ROLF\ 8VHUÂśV 0DQXDO 8QLYHUVLW\ RUGLQDQFHV ZULWWHQ UHJXODWLRQV DQG SROLFLHV and published ADJB decisions approved by the President, provide guidance on the conduct prohibited by Article II of this Policy. 3

Limitations are inappropriate if they are not directly related to a legitimate University purpose. The Anti-Discrimination 3ROLF\ 8VHUÂśV 0DQXDO SURYLGHV DGGLWLRQDO JXLGDQFH RQ LQDSSURSULDWH OLPLWDWLRQ DV GHILQHG by this Policy. 4

For purpose of this Policy, "employment opportunity" is defined as job access and placement, retention, promotion, professional development, and salary. 5 )RU WKH SXUSRVHV RI WKLV 3ROLF\ WKH UHIHUHQFH WR ÂłJHQGHU LGHQWLW\Â´ VKDOO EH LQWHUSUHWHG WR LQFOXGH SURWHFWLRQ DJDLQVW JHQGHU VWHUHRW\SLQJ EDVHG RQ D SHUVRQÂśV JHQGHU H[SUHVVLRQ ,Q RWKHU ZRUGV JHQGHU VWHUHRW\SLQJ LV impermissible discrimination or harassment based on a failure to conform to stereotypical gender norms. Â

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Consultation with one or more of the following may be useful:

the chairperson, director, or dean of the relevant unit, supervisory support personnel, the Women's Resource Center, the Ombudsman, the Office of Minority Student Affairs, Student Life or Residence Halls Staff, Sexual Assault Crisis & Safety Education, faculty or staff academic advisors, the MSU Counseling Center, and the Faculty Grievance Official.