Event Specialists
Application
CONTEXT
TEAM
AIESEC is a leadership development organization that provides practical experiences to young people. For first time in the history of the organization in Bulgaria, the national office opens positions BOTH for young people who ARE PART and those who ARE NOT part of the membership. JOIN the team of events specialist and organize the biggest youth events in Bulgaria, develop your leadership skills, gain experience in event management. JOIN THE EVENT SPECIALISTS TEAM OF AIESEC IN BULGARIA!!!
The team of Event Specialists consists of 6 individuals that will have different roles and responsibilities regarding the preparation of the events. The leader of the team is Event Manager Specialist - part of the national team of AIESEC in Bulgaria, looking for the following profiles:
YOUTHSPEAK FORUM
BUSINESS IN PRACTICE
YouthSpeak Forum is a social forum that aims to spark the interest in young people to contribute to a better world through acting upon the Global Goals for sustainable development. It is a platform that enables youth to inspire, engage and act towards the SDGs. * More about YouthSpeak Forum: http://aiesec.bg/forum/#section2
Business in Practice is a business forum that aims to create a bridge between young people and business in order to decrease the gap between them. It is a platform that enables youth to learn, develop and practice through keynotes, workshops, simulations and cases. * More about Business in Practice: http://bip.aiesec.bg/
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Delegates experience Specialist Digital Marketing Specialist PR Specialist
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Agenda Specialist Logistics Specialist
TEAM
MEASURES OF SUCCESS
DURATION
600 delegates to both events, 80 Net Promoter Score
1st of July 2017 – 31st of May 2018
KEY PERFORMANCE INDICATORS
ACCOUNTABILITY
#Reach, #Registered, #Promoters, #Neutral, #Detractors
DELEGATES EXPERIENCE SPECIALIST
Accountable to Event Manager Specialist
DIGITAL MARKETING SPECIALIST
ROLE
ROLE
Main role is to ensure the experience of the delegates from the moment they hear about the event until the end of their experience with us in a way that achieves the main goals of each event.
Main role is to ensure the promotion and showcasing of both events including the whole digital ecosystem – Social Medias, Website and others in a way that achieves the main goal of each event.
RESPONSIBILITIES
RESPONSIBILITIES
REGARDING TEAM • Attending regular team meetings • Communicating regularly with the team • Managing information in a proper way agreed in the beginning of the experience • Preparing & executing team and individual plan of the project REGARDING PROJECT • Ensuring proper application process of delegates • Ensuring good communication with delegates before, during and after the event • Ensuring registration, allocation, questions and others of delegates during the event
REGARDING TEAM • Attending regular team meetings • Communicating regularly with the team • Managing information in a proper way agreed in the beginning of the experience • Preparing & executing team and individual plan of the project REGARDING PROJECT • Ensuring proper promotional campaign before the events in order to ensure the needed amount of delegates • Ensuring proper showcasing of the events during them in order to reach biggest amount of people online • Ensuring proper brand advocacy after the events
TEAM
DURATION
MEASURES OF SUCCESS 600 delegates to both events, 80 Net Promoter Score
1st of July 2017 – 31st of May 2018
KEY PERFORMANCE INDICATORS
ACCOUNTABILITY
#Reach, #Registered, #Promoters, #Neutral, #Detractors
PR SPECIALIST
Accountable to Event Manager Specialist
AGENDA SPECIALIST
ROLE
ROLE
Main role is to ensure the communication with and participation of medias together with the participation of important personas and NGOs during the event in a way that achieves the main goals of each event.
Main role is to ensure the facilitators and flow of the agenda, communication with speakers and brand advocacy from them after the event in a way that achieves the main goals of each event.
RESPONSIBILITIES
RESPONSIBILITIES
REGARDING TEAM • Attending regular team meetings • Communicating regularly with the team • Managing information in a proper way agreed in the beginning of the experience • Preparing & executing team and individual plan of the project REGARDING PROJECT • Ensuring proper communication with media and sending press releases before and after the event • Ensuring proper invitations and proper communication with important people during the event • Ensuring alignment, invitations and communication with NGOs
REGARDING TEAM • Attending regular team meetings • Communicating regularly with the team • Managing information in a proper way agreed in the beginning of the experience • Preparing & executing team and individual plan of the project REGARDING PROJECT • Ensuring invitations and communication with speakers before the event • Ensuring preparation of speakers presentations and alignment with agenda goals before the event • Ensuring proper brand advocacy of speakers after the event
TEAM
MEASURES OF SUCCESS
DURATION
600 delegates to both events, 80 Net Promoter Score
1st of July 2017 – 31st of May 2018
KEY PERFORMANCE INDICATORS
ACCOUNTABILITY
#Reach, #Registered, #Promoters, #Neutral, #Detractors
LOGISTICS SPECIALIST
Accountable to Event Manager Specialist
EVENT MANAGER SPECIALIST
ROLE
ROLE
Main role is to ensure the logistics of the events, including venue, materials for the speakers, others supporting the delegates experience in a way that achieves the main goals of each event.
Main role is to ensure the success of both events through team management (team standards) and project management (project plan) in coordination with National Vice President Business Development.
RESPONSIBILITIES
RESPONSIBILITIES
REGARDING TEAM • Attending regular team meetings • Communicating regularly with the team • Managing information in a proper way agreed in the beginning of the experience • Preparing & executing team and individual plan of the project REGARDING PROJECT • Ensuring venue that meet the goals of the event with proper location and facilities • Ensuring good preparation and delivery of logistics during the event • Ensuring other materials supporting the experience of delegates as packages, venue preparation, gifts, etc.
REGARDING TEAM • Attending regular team meetings • Communicating regularly with the team • Managing information in a proper way agreed in the beginning of the experience • Preparing & executing team and individual plan of the project REGARDING PROJECT • Ensuring proper team management through team standards • Ensuring good project management through project plan, information management, etc. • Ensuring proper communication with National Vice President Business Development
APPLICATION INFORMATION Your application for Event Specialists team should consist of TWO elements: • CV: be as creative as you can and show your character, personality and experience; safe it and attach it as PDF file; • Questionnaire: answer ALL general questions and TWO of the tasks that relate to the two areas you are most willing to take - clearly state the preference of these two positions in the questionnaire (1/2); safe and attach it as PDF file; the design of the file should reflect your personality and character;
APPLICATION DEADLINE • • •
23.07.2017, 23:59 BG time: Send your application package (CV and Questionnair) to nayden.rashkov@aiesec.net & angel.stanchev@aiesec.net 24.07.2017: Interviews will be conducted physical, online or via phone; 24.07.2017: Announcing the team
APPLICATION INFORMATION GENERAL QUESTIONS (answer all) 1. What is your motivation to apply for Event Specialists team and how this experience is aligned with your personal goals 2. Describe yourself working in a team - behaviors, good sides, bad sides, challenges, etc; TASKS (choose 2) • Delegates experience Specialist How do you envision the communication with delegates from the moment of their sign-up for the event until the end of the event? • Digital Marketing Specialist How do you envision the promo campaigns for the events (channels, messages, types, etc)? • PR Specialist How do you envision the participation of important social personas on the events, can you point out specific people? • Agenda Specialist From where and how are you going to find the speakers for the events in order to ensure the agenda (specify business, institutions, NGOs)? • Logistics Specialist How do you see the logistics work during the event (you can refer to similar events)?