Annual Report
2013
ment Management Association of BC
Graphic Standards & Guidelines/
LGMa Logos
The Local Government Management
The LGMA strives to make the BC local
Association of British Columbia (LGMA)
government manager’s quality of working life
is a non-profit organization dedicated to Logo - Pantone 376
more enjoyable and meaningful by providing
and Pantone 546 promoting professional management and
professional development products and
leadership excellence in local government.
services that help managers do their jobs better, make the right connections, and
The vision of the LGMA is to set the North American standard for excellence in local government management.
Black and White
2 LGMA Introduction
advance their careers.
Table of Contents President’s message
4
Board of Directors
5
Executive Director’s Message
7
LGMA Strategic Plan
8
Core Strategy #1: Education — Key Accomplishments
9
Board of Examiners Report
14
Core Strategy #2: Membership — Key Accomplishments
16
Core Strategy #3: Organization Profile
and Marketing — Key Accomplishments
18
Chapter Reports
22
Minutes from the 2013 Annual General Meeting
29
Financial Statements
32
Table of Contents LGMA 3
These success indicators are based on the three pillars of the strategic plan. This Annual Report summarizes some of the primary indicators of success that the current strategic plan envisions. Examples of these include the range and focus of professional development opportunities the organization provides, engagement with our members, and collaboration with other institutions. The LGMA board and staff are here to serve our membership, and to do so effectively, we need your advice and guidance as we move forward. As such, the development of the new
President’s Message
five-year strategic plan for 20142018 will be done with extensive membership consultation.
It is inspiring that the LGMA continues
This annual report begins the transition
This report provides a snapshot
to be a national and international
to an annual reporting format that
of the work of the LGMA that I
leader in local government excellence
demonstrates a greater degree of
trust provides you with sufficient
through the provision of outstanding
accountability to our members. With
information to be inspired.
service to our members. Reflecting on
the lens on reporting on our activities,
what we have accomplished contributes
you will find that this report summarizes
On behalf of staff and your Board of
to this inspiration, and year-end is a
our key accomplishments for 2013,
Directors, it is my pleasure to present
great time to stand back and reflect.
tied to our key strategic priorities
the 2013 Annual Report.
It is also a great time to look forward
of Education, Membership, and
on the plans that we have put in place
Organizational Profile and Marketing.
for the future. As local government managers, we are all familiar with the
You will also see some of the
annual reporting requirement for the
forward-looking plans for the
prior year’s accomplishments and on the
organization. As Nancy Taylor took
Corien Speaker, CGA
objectives and measures for the next few
the reins of the organization, the
President
years. Although somewhat of an onerous
current Board began its term by
process, this information demonstrates
reviewing and prioritizing the work
accountability to our citizens.
of the strategic plan and outlining the success indicators for the work of the organization for 2013 and 2014.
4 LGMA President’s Message
Board of Directors The Local Government Management Association of British Columbia is governed by a 13-member Board of Directors. The Presidential positions, the SecretaryTreasurer and the Directors at Large are elected by the regular membership during the Annual General Meeting held in conjunction with the Annual Conference. The six Chapter Representative positions are elected by the local Chapter members during their respective Annual General Meetings and appointed to the Board of Directors.
MARK BRENNAN
KELLY RIDLEY
PAUL MURRAY
First Vice President Special Initiatives and External Relations Committee (Chair)
Second Vice President Education Committee (Chair)
Secretary Treasurer Operations and Member Services Committee (Chair)
SONIA SANTAROSSA
KEN WATSON
ALBERTO DE FEO
Director at Large Education Committee
Director at Large Education Committee
Past President
Board of Directors LGMA 5
Board of Directors Chapter Representatives:
JOHN MALCOLM
LYNDA FLOYD
PATTI BRIDAL
West Kootenay Boundary Chapter Special Initiatives and External Relations Committee
Lower Mainland Chapter Operations and Member Services Committee
Thompson Okanagan Chapter Education Committee
SARAH JONES
SHERYL WORTHING
TERRY MELCER
Vancouver Island Chapter Operations and Member Services Committee
North Central Chapter Operations and Member Services Committee
Rocky Mountain Chapter Special Initiatives and External Relations Committee
President
LGMA 6 Board of Directors: Chapter Representatives
Executive Director’s Message In January 2013, I was given the
We are committed to providing
exceptional privilege to join the LGMA
the best professional development
as Executive Director, and it has been
and leadership support possible to
an incredibly fulfilling year! I have
our members through our courses,
We are embarking on a new strategic
appreciated the extraordinary support
workshops, conferences, and resource
plan for 2014-2018, and if we can improve
and talent of the LGMA team – Ana
tools, but the LGMA team is also
on the programs and services you expect
Fuller, Randee Platz, Elizabeth Brennan,
dedicated to providing each of you
from us, we want to hear from you.
Renee Johansson, and Dawn Boyle,
with the best services to help make
and the confidence and guidance of
your working life more enjoyable and
Thanks to everyone for your
the LGMA Executive Board and our
meaningful. I hope you will see how
continued support!
many advisory committees. It has
we have been achieving that through
been a year of huge learning – about
the 2013 Annual Report and continue
the programs, the membership, our
to provide us with feedback on how
Chapters, and the fantastic people who
we’re doing and what you would
make up the local government system
like to see done differently over the
Nancy Taylor
here in British Columbia.
course of 2014.
Executive Director
PHOTO LEFT TO RIGHT: Elizabeth Brennan—Program Manager Nancy Taylor—Executive Director Randee Platz—Executive Assistant Dawn Boyle—Administrative Assistant Renee Johansson—Accountant Ana Fuller—Program Manager
LGMA Strategic Plan 2009-2013 The year 2013 marks the end of LGMA’s current
VISION: Setting the North American standard for
five-year Strategic Plan (2009-2013) which has seen
excellence in local government management.
the organization continue to grow its programming and provide practical training that can be applied
MISSION: The Association is dedicated to
immediately. The LGMA has harnessed the expertise
promoting professional management and leadership
and knowledge of its members effectively to deliver
excellence in local government in British Columbia.
results in three strategic areas:
Core Strategy 1: Education
CORE VALUES: We will be supportive and respectful to all.
Core Strategy 2: Membership
We will be innovative and resourceful.
Core Strategy 3: Organizational Profile and Marketing
We will exemplify integrity and ethical behaviour.
We will be responsive and dynamic. We will be open and communicative. We will be effective. We will be inclusive for all of our membership. We will be forward thinking.
8 LGMA Subhead of title
Core Strategies CORE STRATEGY 1: EDUCATION
positions of management responsibility
Success Descriptors:
with an emphasis on supporting succession planning by local governments;
• A broad range of training and professional
• Refresh the “Teamworks” program as a
development programs being offered to
Professional development opportunity for
local government officials either directly
all members;
by the Association or in partnership
• Become the pre-eminent research and
with educational institutions, other local
information source for local government
government oriented organizations or
successes and best practices, emerging trends,
private sector partners;
and policy issues; and
• Increased focus on providing professional development opportunities leading to
CORE STRATEGY 2: MEMBERSHIP Success Descriptors:
• Additional approaches to the delivery of educational programs.
CORE STRATEGY 3: ORGANIZATIONAL PROFILE & MARKETING Success Descriptors:
• Expand efforts to engage local government managers in large urban jurisdictions, to increase participation and membership; • Increased interaction and cooperation between the provincial LGMA and the regional Chapters; • Providing an increased menu of member services; • Increased membership engagement in the activities of the Association; • LGMA advocates exist in all local government organizations; • Increase affiliate memberships; and • Increased participation by First Nations administrators.
• LGMA seen as a willing partner able to collaborate with other local government professional associations and educational institutions; • LGMA seen as the organization of choice by external organizations seeking consultation on matters of local government administration; • Increased visibility of LGMA brand; • We are viewed as a profession of choice for individuals entering the employment market- migration of good people into our profession; and • Continue to support collegiality and social networking amongst members to keep the Association vibrant.
Subhead of title LGMA 9
Core Strategy 1: Education Key Accomplishments The LGMA strives to promote
The LGMA’s educational and professional
excellence in local government
development courses are among its
management and leadership and has
greatest assets as an Association. The
remained strategically focused in
LGMA’s core strength is building local
2013 on developing and delivering
government capacity with applicable
practical training for local government
training and professional development
professionals that meet their unique
opportunities using a collaborative
demands under the Community Charter
volunteer model to support and nurture
and the Local Government Act.
a strong local government system.
“The LGMA remains a
Fast fact: Total number local government professionals trained in 2013: 1,090
model for us, and we are always looking to learn more from them.” THE LOCAL GOVERNMENT ASSOCIATION OF THE NORTHERN TERRITORY (LGANT)
BROAD RANGE OF PROGRAMMING The LGMA offered a broad range of training and professional development programs throughout the province in keeping with the Strategic Plan 20092013 goals. In 2013 in particular, the
In partnership with the Ministry of Community, Sport and Cultural Development,
LGMA remained targeted on succession
the LGMA offered a Legislative Primer workshop for local government staff. A
planning requirements through
range of other skills training opportunities was offered in collaboration with
professional development to support
volunteer, private sector and technical experts in 2013. These included:
management skills and increased leadership responsibility. Online/webinar
• LOCAL GOVERNMENT COMMUNICATIONS OFFICERS FORUM
options emphasized management,
• BUILDING WINNING BUSINESS CASES WORKSHOP
leadership and technical skills through
• WOMEN IN LOCAL GOVERNMENT LEADERSHIP FORUM
new delivery methodologies.
• APPROVING OFFICERS WORKSHOP
10 LGMA Core Strategy 1: Education
PROVISION OF PROFESSIONAL TRAINING FOR GROWTH AND DEVELOPMENT AT GOOD VALUE
Drawing from course evaluations throughout 2013, local government managers have very positive opinions about the LGMA’s educational offerings. Some of the key strengths include:
• Content is considered relevant, practical and provides
• There is a good range and variety of training opportunities
• Networking opportunities are just as important as the
provided by the LGMA.
good value. • The tools and skills taught can be implemented in the workplace immediately and the take home materials are beneficial for ongoing learning. topics – peer learning, making professional connections
• The LGMA’s educational offerings are considered insightful and are recommended regularly by participants to other
and sharing experiences are all critical and are being delivered by the LGMA consistently.
local government managers.
Percentage of Participant Respondents Who Said Content/Presenters/Delivery Were Excellent or Very Good for Key Educational Programs from 2011, 2012, 2013
2011
2012
2013
120 100 80 60 40 20 0 MATI APPROVING OFFICERS
MATI FOUNDATIONS
CAO FORUM
CLERKS & ADMIN CORPORATE PROFESSIONALS OFFICERS FORUM CONFERENCE
FOI/RECORDS MGMT
BYLAW DRAFTING
ANNUAL CONFERENCE
120
Percentage of Participant Responses Indicating They Strongly Agree or Agree That They Receive Good Value for the Fees Paid for Key Educational Programs from 2011, 2012, 2013 2011
2012
2013
100 80 60 40 20 0 CLERKS & CORPORATE OFFICERS FORUM
CAO FORUM
ANUAL CONFERENCE
Core Strategy 1: Education LGMA 11
The Association delivered its well-recognized annual programs, including the Municipal Administration Training Institute (MATI) courses, Annual Conference, Chief Administrative Officers (CAOs) Forum, Clerks and Corporate Officers Forum and Administrative Professionals Conference. The MATI courses were all fully subscribed in 2013 These programs provided a broad range of professional development opportunities to explore new legislative, policy, technological and other emerging trends in the local government context.
90%
MATI Foundations/MATI Statutory School for Approving Officers — both programs received 90% or above excellent/very good overall impression responses
”
“Excellent facilitator &
program content. Staying onsite builds the
relationships between
Capilano University MATI Course Results:
participants.”
USEFUL CONTENT AND/ OR SKILLS FOR YOU
PRESENTER DEMONSTRATES KNOWLEDGE OF HIS/HER FIELD
MATI ADVANCED COMMUNICATIONS
97%
100%
MATI MANAGING PEOPLE
98%
99%
MATI LEADERSHIP
99%
99%
“One of the most
MATI COMMUNITY PLANNING
100%
99%
significant things I learned
2013 MATIS
MATI STUDENT
was how to approach difficult situations and gaining simple tools that can easily be applied” MATI STUDENT
12 LGMA Core Strategy 1: Education
SETTING THE STANDARD FOR NORTH AMERICA
NEW APPROACHES
In keeping with the LGMA’s vision
To support new approaches to the
Educational outreach to First Nations
to set the North American standard
delivery of educational programs,
continued in 2013, with First Nations
for excellence in local government
a series of webinars was offered in
participants from seven different
management, the Association’s
2013 in partnership with the Canadian
organizations accessing LGMA programs,
reputation is drawing participants
Association of Municipal Administrators
including the MATI School for Statutory
from outside British Columbia. For
(CAMA), providing greater accessibility
Approving Officers graduates who will
instance, the Annual Conference brings
for learning and networking by limiting
be key professional resources in the
attendees from fraternal organizations
travel costs and time commitments.
communities they work in.
across Canada and from Washington State, offering an excellent relationshipbuilding opportunity. In addition, the Administrative Professionals Conference included participants from the Cities of Leduc and Grand Prairie (Alberta), the Association of Yukon Communities, and the City of Thunder Bay (Ontario).
23 LGMA-CAMA WEBINARS DELIVERED:
SOCIAL MEDIA RESPECTFUL WORKPLACE
CONflICT RESOLUTION
SUCCESSFUL CITIZEN ENGAGEMENT
STRATEGIC PLANNING FOR COACHING FOR COUNCILS AND STAFF TOP PERFORMANCE CUSTOMER SERVICE
MEDIA RELATIONS COMMUNICATION SUPERVISORY
ISSUES MANAGEMENT
SKILLS
INTERPERSONAL SKILLS
PLANNING
230 participants in total
The LGMA continued to look for
Officers in their local government. In
effective channels to connect with
addition, LinkedIn groups exist for
local government professionals to
Records Management and Freedom
provide research and information, best
of Information and Privacy, as well
practices and emerging trends and
as Corporate Officers. These provide
131
policy issues. A LinkedIn discussion
excellent discussion boards and have
forum was set up by the LGMA to
proven to be a great way to create
of these participants were from BC
connect everyone who has taken the
a common space for technical and
MATI School for Statutory Approving
professional support and networking.
BC
Officers course or are Approving
Core Strategy 1: Education LGMA 13
Board of Examiners Report For Period: April 2013 – March 2014
Certification Program
CERTIFICATE IN LOCAL GOVERNMENT
to local government employees who
There are four categories of certification,
the roles and responsibilities of the
meet the standards of qualification in
each requiring a level of competency
Chief and Deputy Chief Administrative
local government administration as
in local government administration and
Officers. A Professional Development
prescribed in the Regulation of the
management, services, finance, law,
Endorsement, to encourage a
Board, and, in conjunction with the
policy, and economics.
commitment to ongoing learning, is also
The Provincial Board of Examiners is responsible for awarding certificates
EXECUTIVE MANAGEMENT – recognizes
offered to holders of this certificate.
Union of British Columbia Municipalities, for issuing scholarship awards to eligible
CERTIFICATE IN LOCAL GOVERNMENT
local government employees. The
SERVICE DELIVERY – (entry level)
Certificates may be awarded to
principal goal of the Board is to improve
provides certification opportunities for
individuals in municipalities, including
the professional skills of local government
local government employees who are not
the City of Vancouver, regional districts,
employees in British Columbia.
statutory officials or department heads;
and improvement districts. In 2013/14, sixteen (16) certificates were awarded
CERTIFICATE IN LOCAL GOVERNMENT
and three applications were denied. All
ADMINISTRATION – recognizes
of the following awards were made in
management staff who occupy non-
accordance with both the work experience
statutory positions;
and academic requirements of the Regulation and policies of the Board.
CERTIFICATE IN LOCAL GOVERNMENT STATUTORY ADMINISTRATION – recognizes statutory positions in corporate or financial administration, and
NINE (9) CERTIFICATES IN LOCAL MAUREEN CONNELLY, Deputy City Clerk, City of White Rock GOVERNMENT SERVICE DELIVERY TRISHA DAVISON, Director of Parks and Recreation, City of Trail KENNA JONKMAN, Planner, Regional District of Fraser-Fort George PATRICIA MORGAN, Manager of Community Services, Peace River Regional District LORRAINE PAGE, Accounting Clerk, District of Port Edward MELANIE PERRIN, Fire Services Coordinator, Regional District of Fraser-Fort George SHELLY RUSSWURM, Deputy Corporate Administrator, Town of Comox NANCY TATES, Executive Assistant, Municipality of North Cowichan FRANK VAN NYNATTEN, Supervisor, Roads and Drainage, City of Chilliwack
14 LGMA Board of Examiners Report
ONE (1) CERTIFICATE IN LOCAL WENDY NORDIN, Manager of Policy Initiatives, City of Prince George GOVERNMENT ADMINISTRATION
THREE (3) CERTIFICATES TOM KADLA, Chief Administrative Officer, Village of Lumby IN LOCAL GOVERNMENT WENDY NORDIN, Manager of Policy Initiatives, city of Prince George STATUTORY ADMINISTRATION TREVOR SEIBEL, Director of Financial Administration, District of Coldstream
THREE (3) CERTIFICATES IN DAVID ALLEN, Chief Administrative Officer, City of Courtenay LOCAL GOVERNMENT EXECUTIVE TOM KADLA, Chief Administrative Officer, Village of Lumby MANAGEMENT DEBRA OAKMAN, Chief Administrative Officer, Comox Valley Regional District
Scholarship Program
at the March 2013 Board meeting.
represented MATI, Community Planning
Of the one hundred and five (105)
for Local Government Professionals
In the 2013/14 fiscal year (not including
UBCM Commemorative Scholarships
(PADM 208). Two (2) applicants
Scholarships that will be awarded at the
awarded, two (2) represented MATI,
declined their award.
March 2014 Board meeting), eighty one
The Leadership Experience (PADM
(81) UBCM Commemorative scholarships
204), nine (9) represented MATI,
Respectfully submitted,
and fifteen (15) Jeff McKelvey
Advanced Communications Skills
Ron Poole
scholarships were awarded. In addition,
for Local Government Professionals
Member
twenty four (24) UBCM Commemorative
(PADM 205), four (4) represented MATI,
Board of Examiners
Scholarships and five (5) Jeff
Managing People in Local Government
McKelvey Scholarships were issued
Organizations (PADM 207) and four (4)
Board of Examiners Report LGMA 15
Core Strategy 2 : Membership Key Accomplishments MEMBER SERVICES
In addition to professional development
short-term employment assignments.
• CAREER TRANSITION COUNSELLING
and skills training, the LGMA offers a
With TeamWorks, local government
number of services to its members.
managers with specialized expertise
Among the service offerings, members
provide coaching and advice where
continue to welcome career transition
skills or capacity are required in other
counseling and pension consulting
local governments. This has proven
services, training manuals and toolkits.
to be one of the best ways to expand
Two very important member services
efforts to engage local government
• EXECUTIVE COMPENSATION TOOLKIT
are the maintenance of a Temporary
managers in volunteer support that
Employment Database, along with the
leads to professional development and
• OVERSEAS MANAGER EXCHANGE PROGRAM
TeamWorks program. The LGMA supports
rewarding new partnerships. The LGMA
local governments by providing an up-
continues to receive strong volunteer
to-date list of individuals with a wide
support for TeamWorks from local
range of experience willing to take on
governments in larger urban centres.
• PENSION CONSULTING SERVICE • TEMPORARY EMPLOYMENT DATABASE • TEAMWORKS
CHAPTER SUPPORT The LGMA provided administrative and financial support to the six regional Chapters across British Columbia, helping them to save more than $5,000 in costs in 2013. This includes online registration costs covered by the LGMA for chapter meetings. The LGMA also provided liability coverage to insure the six Chapter societies. In addition, the LGMA processes Chapter membership renewals and payments. EXCHANGE QUARTERLY NEWSLETTER The LGMA’s quarterly magazine Exchange remains a popular service, highlighting professional, technical and leadership skills and best practices.
16 LGMA Core Strategy 2: Membership
MEMBERSHIP ENGAGEMENT Efforts throughout 2013 focused on increased membership engagement in the activities of the Association, with successes in expanding the volunteer strong member participation in LGMA
In 2013 there were:
>
and membership base and ensuring
DID YOU KNOW?
events. The LGMA’s membership included 84 first-time members in 2013, a 38% increase over 2012. The LGMA Board and staff members continued to
861
attend and support Chapter conferences
MEMBERS
throughout 2013, and Chapter
5
84
200+
FIRST NATIONS
FIRST-TIME
VOLUNTEERS
Support membership in the LGMA
LGMA members
contributed their time to successful programs, events, and resource materials
Executive members participated in the Association’s strategic planning review held in Kelowna in June 2013.
PROFESSIONAL EXCHANGES
“I learned about unique
The LGMA collaborates with the New
attributes and strengths of New
Zealand Society of Local Government
Zealand’s people, country, and
Managers (SOLGM) to provide an exchange of local government
local government. Her people
professionals. This annual Overseas
are welcoming and respectful.
Manager Exchange Program, along
In British Columbia we can learn
with our ongoing partnership with
much from both Mãori and
the Association of Local Authorities of
Pãkehã in New Zealand on how
Tanzania (ALAT), through the Federation of
to foster positive relationship
Canadian Municipalities (FCM), offer LGMA members the opportunity to exchange
among our indigenous people
best practices, build relationships, and
and others. The exchange was
share their skills with those outside
very rewarding to me personally
of British Columbia to strengthen the
and professionally. I strongly
capacity of the local government system.
encourage the continuation, and possibly the expansion of the exchange program so that others Sheryl Poulsen (Finance Manager at Kaikoura
can grow in similar ways and
District Council, New Zealand), Jacqueline Palmer
continue to add value to their
with Tim Palmer (CAO, City of Revelstoke).
organizations and communities.” ALAT representatives meet LGMA members to discuss capacity workshops, June 2013
TIM PALMER, 2013 NZ EXCHANGE RECIPIENT
Core Strategy 2: Membership LGMA 17
Core Strategy 3: Organizational Profile and Marketing Key Accomplishments
In 2013, the LGMA continued to seek
the session included updates on
FAST FACT:
opportunities to collaborate with
provincial initiatives. Discussions
LGMA and CAMA have reciprocal membership
other local government professional
focused specifically on provincial
agreements with discounted membership fees
associations, hosting nine associations
perspectives on federal funding under
from across Canada along with CAMA
the Infrastructure Canada Building
representatives at the 2013 Provincial/
Fund as well as competency standards
Territorial Municipal Professional
and credentialing for municipal
Association meeting held during the
professionals.
COLLABORATIVE PARTNERSHIPS
if you belong to both LGMA and CAMA
CAMA Annual Conference. A chance to learn from the experiences of other associations and share best practices, Collaboration with educational institutions
The program will support succession
The LGMA remains committed to
remains a critical component of the
planning by local governments with
facilitate partnerships and connect
LGMA’s professional programming. In
strong leadership, communications, and
organizations in support of local
partnership with Capilano University, the
human resource management skills.
government across British Columbia.
LGMA was very pleased to participate
In partnership with the Office of the
in a working group to develop a new
The LGMA is also supporting the
Fire Commissioner and the Fire Chiefs’
MATI-style intensive program for new
University of Victoria with the design of a
Association of British Columbia, efforts
and aspiring CAOs, called The Successful
new program for First Nations governance
were undertaken throughout 2013
CAO. The goal of the course is to provide
and, in partnership with Capilano
to finalize a Fire Department training
current and aspiring CAOs with strategies
University, a new executive-style Master of
program to enhance understanding of
for long term success and equip them
Public Administration program.
the legislative, regulatory, governance,
with understanding of the rewards,
finance and administrative aspects of fire
challenges, skills and knowledge
departments in British Columbia.
required to be successful in this senior
The training will support chief
executive position.
administrative officers and fire chiefs of volunteer fire departments to carry out their responsibilities to provide fire services to their communities and is expected to be piloted in the north and the Kootenays towards the end of 2014.
18 LGMA Core Strategy 3: Organizational Profile and Marketing
INCREASED LGMA VISIBILITY The LGMA’s profile was enhanced in 2013 through a number of marketing and communications
EXCHANGE MAGAZINE
opportunities:
ADVERTISING REVENUE
13%
24 SPONSORS CONTRIBUTED $69,150
INCREASED 13% IN 2013 OVER 2012
$11,333 IN JAMES CRAVEN TRAVEL SCHOLARSHIPS WAS AWARDED FROM THE MUNICIPAL FINANCE AUTHORITY TO 19 MATI FOUNDATIONS PARTICIPANTS
FOR PROFESSIONAL DEVELOPMENT PROGRAMMING
local government
local government
local government
local government
local government
54% INCREASE IN TWITTER local government
local government
local government
local government
local government
FOLLOWERS IN 2013 OVER 2012
local government
local government
local government
13% INCREASE IN UNIQUE (NEW) WEB VISITORS IN
$14,250 IN SCHOLARSHIPS WAS AWARDED IN 2013 TO 13
2013 OVER 2012
RECIPIENTS STUDYING IN THE FIELD OF LOCAL GOVERNMENT
Subhead of title LGMA 19
The LGMA’s international profile was also enhanced with an invitation to present to a 21-member delegation of executives from Chinese provincial ministries on the LGMA’s professional training and development model.
The Federation of Canadian Municipalities (FCM) awarded Tom MacDonald, former Executive Director of the LGMA, the 2013 International Award of Excellence for his outstanding contributions to FCM’s international programs. In addition, the LGMA’s successful partnership with Association of Local Authorities of Tanzania (ALAT) was published as a FCM case study and presented at an international conference held in June in Vancouver as a best practice for implementing a “collaborative volunteerism” approach to building capacity of local government managers and generating revenues for local government associations.
20 LGMA Core Strategy 3: Organizational Profile and Marketing
From NCLGMA website Subhead of title LGMA 21
Chapter Report: Lower Mainland Greetings from the Lower Mainland
community and an All Nations Festival
Westminster collaborated with Tourism
Chapter in BC’s southwest corner. The
with traditional coast salish canoe
New Westminster and its Downtown
geographical area spans through three
arrival at Rocky Point launch featuring
Business Improvement Association to
regional districts – Fraser Valley Regional
TsleilWaututh and Kwikwetlam Nations.
launch a “Moments Made in New West”
District, Metro Vancouver Regional District and Squamish-Lillooet Regional
public art wall at the site of the fire • The City of North Vancouver in
in December. The wall is intended to
District. There is great community
September celebrated a collaborative
encourage community members and
diversification – from small villages, rural
new public artwork project when it
visitors to stop by and write thoughts
and agriculture communities to urban
unveiled “Word to Your Motherland”
on what their city means to them being
and large cities - from Hope to Richmond
one of the largest murals in the
an outlet to share hopes and aspirations
and north to Pemberton.
region designed and created by
including stories of memorable moments
internationally acclaimed street
people have had in New Westminster
Some of 2013’s activities include:
artists, homeless shelter residents
throughout the years.
• The City of White Rock launched
and local youth. The mural is also a
a food cart pilot project along
creative solution to address graffiti
In closing, it has been an eventful year
the waterfront. The pilot project
challenges, transforming an unsightly
for many: retiring, pursuing exciting
allowed up to 16 food carts during
wall into a community showpiece
challenges, or welcoming new staff to
the summer season, providing the
that celebrates multiculturalism and
local government and the collaborative
opportunity to take advantage of
promotes tolerance.
spirit our profession enjoys.
White Rock’s scenic waterfront and enhance a food sampling experience. • The City of Port Moody celebrated
In October, a devastating fire in the
Come visit the Lower Mainland and
historical business centre of the City
experience the diversity it offers!
of New Westminster destroyed half a
its 100 Anniversary, sponsoring
block of buildings many of which were
numerous events including a
built after the Great Fire of 1898 which
Centennial Parade recognizing
destroyed much of downtown New
Lynda Floyd
the past, present and future of the
Westminster. Following this event, New
Lower Mainland Chapter Representative
th
22 LGMA Chapter Report: Lower Mainland
Warm regards,
Chapter Report: Vancouver Island
Town of Qualicum Beach – municipal hall
Warm greetings from VILGMA, the
Boothroyd). The general legal update
with this VILGMA conference. Like all
Vancouver Island/Sunshine Coast
from Young Anderson’s Elizabeth
VILGMA conferences, this inexpensive
Chapter of the LGMA. With over 200
Anderson as well as the overview of
professional development opportunity
members representing almost 50 local
human resources related issues by
should not be missed. With spring
governments and 10 affiliated agencies,
Stewart McDannold Stuart’s Susan
in full swing at that time, the cross-
the opportunity to share and learn from
Beach generated some excellent
pollination of attendees is sure to
each other grows every year.
questions. The updates from LGMA’s
germinate and yield a bumper crop of
Nancy Taylor and CivicInfo’s Todd Pugh
ideas to grow careers.
The diverse membership makes our
were informative and shed light on 2013
annual conferences enlightening
accomplishments by both organizations
In addition to educational opportunities
and noteworthy. The colleagues one
as well as initiatives planned for 2014.
afforded at our chapter conferences, VILGMA continues to support post-
meets or becomes reacquainted with at these conferences can be counted
The AGM elected two new executive
secondary education related to public
on for scintillating conversation and
members for 2014 – Selina Williams
administration programs through
invigorating real life examples of
(Gibsons) and Darren Kiedyk (Sayward)
scholarships and bursaries at the
workplace success. In connecting,
who join Don Schaffer (Victoria), Andrew
University of Victoria, Vancouver Island
conference attendees often have those
Hicik (Sidney), Michael Dillabaugh
University and Camosun College.
cathartic moments, realizing they are not
(Sooke), Anja Nurvo (Esquimalt), Tina
alone in the world of local government.
Neurauter (Highlands), Heather Svensen
In closing – and with local government
(Qualicum Beach), Jake Martens (Port
elections top of mind – Abraham
The VILGMA executive continues to
Alberni), and Sarah Jones (View Royal).
Lincoln’s words come to mind:
bring high-quality presenters to the
Many thanks to Peter Wipper (Campbell
“Elections belong to the people. It’s
annual conferences as the focus shifts to
River) for his valuable volunteer work as
their decision. If they decide to turn
include junior and mid-level management
he steps down from the VILGMA executive.
their back on the fire and burn their
along with more seasoned managers.
At the time of writing, the executive
behinds, then they will just have to sit
team is actively working on
on their blisters.”
The 2013 conference held in Qualicum
preparations for the 2014 AGM and
Beach from November 20 – 22
conference set for the Town of Sidney
Here’s hoping everyone is able to sit
encompassed this shift with themes
in early May. Content will focus on the
comfortably in your community this autumn.
of “Leading from Anywhere in the
upcoming local government elections
Organization” (Greg Campeau) and
and LGMA is hosting their ever-popular
Sarah Jones
“Communicating for Success” (Carol
Elections Workshop in conjunction
Vancouver Island Chapter Representative
Chapter Report: Vancouver Island LGMA 23
Chapter Report: Thompson Okanagan Warm Greetings from the Thompson Okanagan (TOLGMA) Chapter of LGMA. Our Chapter geographical area covers the Okanagan Valley from Osoyoos north to Salmon Arm, east to Revelstoke, to the west as far as Lillooet and north up to Clinton and the newly incorporated resort community of Sun Peaks, encompassing many municipalities, First Nations, and regional districts. We are famous for our orchards, lakes, vineyards, skiing, golf, deserts, mountains, valleys and everything in between.
and one of BC’s best known political
September 12, 2014. The program will
commentators, captured the attendees
be available late Spring/early Summer.
on Thursday afternoon.
In addition, a survey was conducted through December 2013 and January
The TOLGMA over the past few years
2014 to provide our membership an
has been extremely fortunate for the
opportunity to provide input to their
continued support of many sponsors
executive to guide us with organizing
and we are so appreciative! A special
educational opportunities and enhanced
thank-you to our 2013 contributors,
session at the annual conference as
without your support we would not
well as what other incentives would
have the financial means to provide
be attractive to the various disciplines
such a quality educational program.
of staff within our municipalities. The executive will be hosting an Educational
The 2014 Executive was elected at
session in April 2014 - in concert with
the September 2013 AGM and is
the LGMA Elections Workshop being held
complemented by Stephen Fleming,
April 9, in Kelowna.
President, (City of Kelowna), Ian Wilson, Vice-President (City of Kelowna),
In the year ahead of us all as we
Stephen Banmen, Treasurer, (District of
attempt to manage the increasing
Lake Country), Joni Heinrich, Secretary
demands on our life:
(Village of Chase), Peter Hughes,
“Imagine life as a game in which you are
Director at Large (TNRD), Tim Palmer,
juggling some five balls in the air. You
Director at Large (City of Revelstoke)
name them - work, family, health, friends
The 2013 AGM and Conference was
and myself Patti Bridal, LGMA Chapter
and spirit - and you’re keeping all of
held at the Prestige Harbor Front
Representative (City of Vernon) We
these in the air. You will soon understand
Resort, in Salmon Arm from Wednesday,
also wish to recognize and thank Past
that work is a rubber ball. If you drop it, it
September 11 through Friday, September
President Larry Randle, who has now
will bounce back. But the other four balls
13, 2013. The AGM commenced on
moved to Lethbridge County, AB in
- family, health, friends and spirit - are
the Wednesday evening with the ever
the capacity of Director of Community
made of glass. If you drop one of these,
popular Welcome Dinner and social,
Services. We wish you all the best
they will be irrevocably scuffed, marked,
followed on Thursday and Friday with
Larry! It is always a challenge to
nicked, damaged or even shattered.
excellent speakers and presenters A
recruit a group of people to participate
They will never be the same. You must
few of the educational sessions offered
and donate their valuable time as an
understand that and strive for balance in
during this conference included:
executive member, and for this we are
your life.” (Brian Dyson, former CEO of
Personal Liability for Local Government
very thankful.
Coca-Cola)
Official Marks, Bylaws: Skills and Legal
This Executive is actively working on
Respectfully submitted,
Update, Legalization of Grow Ops.
preparations for the 2014 AGM and
Keynote speaker: Keith Baldrey, who
Conference to be held in Osoyoos,
Patricia Bridal,
some of you may recognize as Global
at the Walnut Beach Resort, from
Thompson Okanagan
BC’s chief political correspondent
Wednesday, September 10 to Friday,
Chapter Representative
Officers, Whistle Blower Programs,
24 LGMA Chapter Report: Thompson Okanagan
Chapter Report: Rocky Mountain Greetings Colleagues,
range of relevant topics, including bylaw
stated “Human Resource issues will be
adjudication, community planning and
the mainstay focus of this year’s event,
Our Chapter snugs up against the
the ever valuable legal updates. A tour of
augmented by thoughts on long term
Rocky Mountains and Alberta to the
Kokanee Brewing topped it all off. (It is
community planning, solvency, and
east, Montana to the south, then up
the beer out here, you know.)
viability. The conference topical matter
north to Golden at the confluence of
and speakers have been carefully chosen
the Kicking Horse and Columbia Rivers
Listening to our membership, which
for their expertise, stimulating style, and
and over to Cranbrook, our southeastern
encouraged learning opportunities rather
relaxed demeanour, with our primary
most community. Within lies Elkford,
than a small conference in the ‘odd’
workshop being led by Mr. Mohamed
Sparwood, Fernie, Cranbrook, Kimberley,
years, Mohamad Doma of Canadian
Doma, senior partner with CPMS.”
Canal Flats, Invermere, Radium, Golden
Professional Management Service (CPMS)
Our cohorts to the West will be able to
and the Regional District of East
delivered a leadership course with 35
see first-hand the excellent instruction
Kootenay to make up our membership.
registrants, over six days. A big thanks
offered by CPMS and Mr. Doma.
goes out to Kimberley for offering up their The Rocky Mountain Chapter had a very
Conference Centre and Raeleen Manjak
I am pleased to serve as Chapter
busy year of learning in 2013.
of Sparwood for organizing the series,
Representative and wish everyone a safe
delivered in three two day sessions.
and healthy 2014.
Mountain Chapters take turns each
We look forward to the joint Rocky
Respectfully submitted,
year hosting a spring conference in
Mountain/West Kootenay Boundary
April. Last year, Creston hosted an
chapter Conference being held in Golden
Terry Melcer
excellent conference in their spanking
in April 2014. Jon Wilsgard, CAO and
Rocky Mountain
new Ramada. Speakers covered a
conference planner extraordinaire,
Chapter Representative
The West Kootenay Chapter and Rocky
Chapter Report: Rocky Mountain LGMA 25
Chapter Report: North Central
priorities. The objectives that were
Internship Program. This program
developed as a means to accomplish the
was meant to parallel the success
Association’s goals include:
of the Northern Medical Program by allowing rural communities and UNBC
• Ensuring the NCLGMA has a strong
to partner in training and retaining
professional development program in
talented professionals in the North.
place that is valued by its members;
As a follow up I want to report on the
• Working towards being a
huge success of the program. To date,
Greetings LGMA members! It is my
trusted and important source of
pleasure to present you with the 2013
half of the interns that were selected
information for local government
North Central Chapter Report. While
for placement already have permanent
officers in our region; and
full-time jobs in the North. The
there are many great success stories
• Increasing awareness of our
in the North this year, I’d like to
organization’s work and taking
focus my report on the actions of the
steps to build its credibility.
North Central Chapter Executive. The Executive undertook the process of
We are excited about our renewed
reviewing and renewing our chapter’s
strategic plan and look forward to
strategic plan. I’d like to share with
fulfilling our goals in the coming year.
you some of our findings.
We would not be able to accomplish our goals without partnerships, an area
The NCLGMA exists to foster
in which we have already found success.
professional development, facilitate
Our partnerships include organizations
the exchange of information and
such as LGMA, Municipal Insurance
promote collaboration among local
Association (MIA), Municipal Finance
government employees in Northern
Authority (MFA), CivicInfo, Government
BC. Our strategic planning session
Finance Officers Association (GFOA), BC
allowed us to identify the two primary
Assessment and North Development
functions of our organization which
Initiative Trust.
remainder of the first round interns will complete their placements soon and will be ready for full-time employment. They are smart, talented, have a good working knowledge of our industry and are eager to start their careers in local government. You will no doubt agree that our continued support and involvement in Northern programs benefits not only individuals seeking careers in local government but local governments themselves. As always, I want to extend an invitation for you to visit the great North. Don’t forget, our chapter stretches as far south as 100 Mile
are “professional development” and “facilitating the exchange of relevant
You may recall that last year I reported
House, east to Valemount, north to the
information to members”. We also
that local governments in the Northern
Northern Rockies Regional Municipality
found that, in order to fulfill the
face unique recruitment and retention
and west to the Queen Charlottes.
Association’s mandate, we need to
challenges. In response to this need,
There are many beautiful places and
continue to focus on being a strong
Northern Development Initiative Trust,
endless fun activities. Please visit soon!
and respected organization.
in partnership with the University of
Taking some time to reflect on the
Northern British Columbia and the
mission and vision of the Association
Northern Local Government Management
provided the Executive with a good lens
Association established the northern
Sheryl Worthing
through which we could evaluate potential
Local Government Management
North Central Chapter Representative
26 LGMA Chapter Report: North Central
Warm Regards,
Chapter Report: West Kooteny Boundary
Chapter Report: West kooteny Boundary LGMA 27
28 LGMA Subhead of title
Minutes of the 2013 Annual General Meeting
Delta Grand Okanagan Hotel Wednesday, June 12, 2013 IN ATTENDANCE:
President, Alberto DeFeo 1st Vice President, Corien Speaker 2nd Vice President, Mark Brennan Secretary-Treasurer, Kelly Ridley Director at Large, Paul Murray Director at Large, Sonia Santarossa Vancouver Island Chapter Representative, Ken Watson Rocky Mountain Chapter Representative, Terry Melcer Lower Mainland Chapter Representative, Lynda Floyd North Central Chapter Representative, Sheryl Worthing Thompson Okanagan Chapter Representative, Patti Bridal West Kootenay Boundary Chapter Representative, John Malcolm Past-President, Kathleen Day
STAFF:
Dawn Boyle
Elizabeth Brennan
Ana Fuller
Randee Platz
Nancy Taylor
MEMEBERS:
Approximately 270
President Alberto DeFeo called the meeting to order at 9:10 a.m. It was confirmed that the Notice of the Annual General Meeting had been given in accordance with the Bylaws of the Association sent March 12, 2013.
Minutes of the 2013 AGM LGMA 29
MINUTES OF THE 2012 ANNUAL GENERAL MEETING AS CIRCULATED IN THE ANNUAL REPORT MOVED by Charles Hamilton Seconded by Wallace Mah, That the minutes of the 2012 Annual General Meeting held on
CARRIED
May 16, 2012 be adopted as presented.
PRESIDENT’S REPORT MOVED by Don Schaffer Seconded by Paul Gipps, That the President’s Report be adopted as circulated in the 2012
CARRIED
Annual Report.
FINANCIAL STATEMENTS MOVED by Lee-Ann Crane Seconded by Monica Dalziel, That the 2012 Financial Statements be adopted as circulated
CARRIED
in the 2012 Annual Report.
REPORTS OF BOARD OF EXAMINERS AND CHAPTER REPRESENTATIVES MOVED by John Maclean Seconded by Sarah Jones, That the reports of the Board of Examiners and Chapter
CARRIED
Representatives as circulated in the 2012 Annual Report be adopted.
NOMINATING COMMITTEE REPORT Kathleen Day, Chair of the Nominating Committee, presented the report of the Nominating Committee. The committee is pleased to nominate the following individuals for consideration as members of the Board of Directors for the Local Government Management Association of BC for the 2012/2013 year: President
Corien Speaker, CAO, District of Squamish
First Vice President
Mark Brennan
Second Vice President
Kelly Ridley, Deputy Director of Corporate Administration, District of Mission
Secretary/Treasurer
Paul Murray, CAO, District of Saanich
Director at Large (2-yr)
Kevin Ramsay, City Manager, City of Port Moody
Ken Watson, City Manager, City of Port Alberni
The following positions were filled by acclamation: President
Corien Speaker, CAO, District of Squamish
First Vice President
Mark Brennan
Second Vice President
Kelly Ridley, Deputy Director of Corporate Administration, District of Mission
Secretary/Treasurer
Paul Murray, CAO, District of Saanich
30 LGMA Minutes of the 2013 AGM
APPOINTMENT OF RETURNING OFFICER MOVED by Elsie Lemke Seconded by Isabel Hadford, That Rob Mayne be appointed as Returning Officer for the
CARRIED
Election of Director at Large.
UPDATE — MUNICIPAL PENSION PLAN Ken Bayne, Trustee, Municipal Pension Plan, provided an update on the plan and the issues facing the Trustees.
2012 ANNUAL REPORT MOVED by Wallace Mah Seconded by Karen Needham, That the 2012 Annual Report be adopted as presented.
CARRIED
ADJOURNMENT MOVED by Paul Gipps Seconded by Elsie Lemke, That the Annual General Meeting be adjourned and reconvened at 12:30 pm on Thursday, June 13, 2013 to receive the results of the Election for the
CARRIED
Director at Large position. THE MEETING ADOURNED AT 9:40 A.M.
MEETING RECONVENED THURSDAY, JUNE 13, 12:35 P.M. Returning Officer Rob Mayne announced the Board election results. Ken Watson, City Manager, City of Port Alberni, was elected to the two-year Director at Large position. CARRIED MOVED by Paul Gipps Seconded by Kevin Ramsay, That the results of the election be accepted.
THE MEETING ADJOURNED AT 12:37 P.M.
Minutes of the 2013 AGM LGMA 31
Local Government Management Association of BC Balance Sheet
LOCAL GOVERNMENT MANAGEME
December 31, 2013, with comparative information for December 31, 2012 ASSETS
Balance Sheet
December 31, 2013, with comparative information for Dec
2013 2012 LOCAL GOVERNMENT MANAGEMENT ASSOCIATION OF BC Assets
Balance Sheet
Current Assets:
Current assets: December 31, 2013, with comparative information for December 31, 2012 Cash $ 513,853 $ 599,794 Short term investments 2013 Short term investments 618,735 610,991 Accounts receivable Prepaid expenses and deposits Accounts receivable 79,743 88,591 Cash
Assets Prepaid expenses and deposits
Equipment
94,531 82,142 1,306,862 1,381,518 Equipment $ 513,853 618,735 16,106 24,594 79,743 94,531 Liabilities and Net Assets $ 1,322,968 $ 1,406,112 1,306,862
Current assets: Cash Short term investments Accounts receivable Prepaid expenses and deposits
Current liabilities: 16,106 Accounts payable and accrued liabilities Deferred revenue $ 1,322,968
Equipment LIABILITIES AND NET ASSESTS Current liabilities:
2
$
599, 610, 88, 82, 1,381,
24,
$ 1,406,
Accounts payable and accrued liabilities
$ 82,650 $ 136,072 Net assets: 98,954 122,063 Internally restricted for the following purposes: Operating 181,604 258,135 Current liabilities: Capital Accounts payable and accrued liabilities $ 82,650 $ 136, Invested in capital assets 98,954 Deferred revenue 122, Net assets: Externally restricted for endowment purposes 181,604 258, Unrestricted Internally restricted for the following purposes: Net assets: Operating 825,223 830,085 Internally restricted for the following purposes: Capital 51,000 51,000 825,223 Operating 830, 51,000 51, Invested in capitalCapital assets 16,106 24,595 Invested in capital assets 16,106 24, On behalf of the Board: Externally restricted for endowment purposes 14,500 14,500 Externally restricted for endowment purposes 14,500 14, Unrestricted 227, Unrestricted 234,535 227,797 234,535 1,147, 1,141,364 1,147,977 1,141,364
Liabilities and Net Assets Deferred revenue
$ 1,322,968 $ 1,406, President 1,322,968 1,406,112
On behalf of the Board:
ON BEHALF OF THE BOARD:
PRESIDENT
TREASURER
President
32 LGMA LGMA Financial Statements
Treasurer
Local Government Management Association of BC Statement of Operations December 31, 2013, with comparative information for December 31, 2012 2013
2012
REVENUES:
Annual Conference
MATI programs
511,645 464,751
Membership Fees
191,255 187,310
Newsletter
41,345 36,560
Other corporate
16,741 21,536
Professional development
207,446 324,700
Sale of services
204,581 341,284
$ 258,090
$ 267,191
1,431,103 1,643,332
EXPENSES:
Administration
404,601 479,489
Annual conference
261,502 292,599
Board of Directors
34,881 28,307
Professional Development
MATI programs
41,984 379,422
Newsletter
18,946 41,346
Other corporate
244,301 35,754
Sale of services
12,660 56,170
418,841 290,245
1,437,716 1,603,332
EXCESS OF REVENUES OVER EXPENSES
$ (6,613)
$ 40,000
LGMA Financial Statements LGMA 33
7th Floor, Central Building 620 View Street, Victoria BC Canada, V8W 1J6 Email: office@LGMA.ca Web: www.lgma.ca Phone: 250.383.7032 We’d like to hear from you!