Annual Report
2013
ment Management Association of BC
Graphic Standards & Guidelines/
LGMa Logos
The Local Government Management
The LGMA strives to make the BC local
Association of British Columbia (LGMA)
government manager’s quality of working
is a non-profit organization dedicated to Logo - Pantone 376
life more enjoyable and meaningful by
promoting professional management and
providing professional development products
leadership excellence in local government.
and services that help managers do their
and Pantone 546
job better, make the right connections, and The vision of the Local Government Management Association is to set the North American Standard for excellence in local government management.
Black and White
2 LGMA Introduction
advance their careers.
Table of Contents President’s message
1
Board of Directors
2
Executive Director’s Message
3
Back at the Office — LGMA Staff
4
LGMA Strategic Plan
5
6
Core Strategy #1: Education — Key Accomplishments
Board of Examiners Report
7
Core Strategy #2: Membership — Key Accomplishments 8
Core Strategy #3: Organization Profile
and Marketing — Key Accomplishments
10
Chapter Reports
11
Minutes from the 2013 Annual General Meeting
12
Financial Statements
13
Table of Contents LGMA 3
the success indicators for the work of the organization for 2013 and 2014. These success indicators are based on the three pillars of the strategic plan. This Annual Report summarizes some of the primary indicators of success that the current strategic plan envisions. Examples of these include the range and focus of professional development opportunities the organization provides, engagement with our members, and collaboration with other institutions. The LGMA board and staff are here to serve our membership, and to do so effectively, we need your advice and
President’s Message
guidance as we move forward. As such, the development of the new five-year strategic plan for 20142018 will be done with extensive
It is inspiring that the LGMA continues
This annual report begins the transition
membership consultation.
to be a national and international
to an annual reporting format that
leader in Local Government Excellence
demonstrates a greater degree of
This report provides a snapshot
through the provision of outstanding
accountability to our members. With
of the work of the LGMA that I
service to our members. Reflecting on
the lens on reporting on our activities,
trust provides you with sufficient
what we have accomplished contributes
you will find that this report summarizes
information to be inspired.
to this inspiration, and year-end is a
our key accomplishments for 2013,
great time to stand back and reflect.
tied to our key strategic priorities
On behalf of staff and your Board of
It is also a great time to look forward
of Education, Membership, and our
Directors, it is my pleasure to present
on the plans that we have put in place
Organizational Profile and Marketing.
the 2013 Annual Report.
for the future. As local government managers, we are all familiar with the
You will also see some of the
annual reporting requirement for the
forward-looking plans for the
prior year’s accomplishments and on the
organization. As Nancy Taylor took
objectives and measures for the next few
the reins of the organization, the
years. Although somewhat of an onerous
current Board began its term by
process, this information demonstrates
reviewing and prioritizing the work
Corien Speaker, CGA
accountability to our citizens.
of the strategic plan and outlining
President
4 LGMA President’s Message
CORIEN SPEAKER
MARK BRENNAN
KELLY RIDLEY
President
First Vice President Special Initiatives and External Relations Committee (Chair)
Second Vice President Education Committee (Chair)
PAUL MURRAY
SONIA SANTAROSSA
KEN WATSON
Secretary Treasurer Operations and Member Services Committee (Chair)
Director at Large Education Committee
Director at Large Education Committee
Board of Directors The Local Government Management Association of British Columbia is governed by a 13-member Board of Directors. The Presidential positions, the SecretaryTreasurer and the Directors at Large are elected by the regular membership during the Annual General Meeting held in conjunction with the Annual Conference. The six Chapter Representative positions are elected by the
ALBERTO DE FEO Past President
local Chapter members during their respective Annual General Meetings and appointed to the Provincial Board of Directors.
Board of Directors LGMA 5
Board of Directors Chapter Representatives:
JOHN MALCOLM
LYNDA FLOYD
PATTI BRIDAL
West Kootenay Boundary LGMA Chapter, Special Initiatives and External Relations Committee
Lower Mainland LGMA Chapter, Operations and Member Services Committee
Thompson Okanagan LGMA Chapter, Education Committee
SARAH JONES
SHERYL WORTHING
TERRY MELCER
Vancouver Island LGMA Chapter, Operations and Member Services Committee
North Central LGMA Chapter, Operations and Member Services Committee
Rocky Mountain LGMA Chapter, Special Initiatives and External Relations Committee
President
6 LGMA Board of Directors: Chapter Representatives
Executive Director’s Message In January 2013, I was given the
We are committed to providing
exceptional privilege to join the LGMA
the best professional development
as Executive Director, and it has been
and leadership support possible to
an incredibly fulfilling year! I have
our members through our courses,
strategic plan for 2014-2018, and if
appreciated the extraordinary support
workshops, conferences, and resource
we can improve on the programs and
and talent of the LGMA team – Ana
tools, but the LGMA team is also
services you expect from us, we want to
Fuller, Randee Platz, Elizabeth Brennan,
dedicated to providing each of you
hear from you.
Renee Johansson, and Dawn Boyle,
with the best services to help make
and the confidence and guidance of
your working life more enjoyable and
Thanks to everyone for your
the LGMA Executive Board and our
meaningful. I hope you will see how
continued support!
many advisory committees. It has
we have been achieving that through
been a year of huge learning – about
the 2013 Annual Report and continue
the programs, the membership, our
to provide us with feedback on how
Chapters, and the fantastic people who
we’re doing and what you would like
make up the local government system
to see done differently over the course
Nancy Taylor
here in British Columbia.
of 2014. We are embarking on a new
Executive Director
PHOTO LEFT TO RIGHT: Elizabeth Brennan—Program Manager Nancy Taylor—Executive Director Randee Platz—Executive Assistan Dawn Boyle—Administrative Assistant Renee Johansson—Accountant Ana Fuller—Program Manager
Executive Director’s Message LGMA 7
LGMA Strategic Plan 2009-2013 2013 marks the end of LGMA’s current five-year
VISION: Setting the North American standard for
Strategic Plan (2009-2013) which has seen the
excellence in local government management.
organization continue to grow its programming and provide practical training that can be applied
MISSION: The Association is dedicated to
immediately. LGMA has harnessed the expertise and
promoting professional management and leadership
knowledge of its members effectively to deliver results
excellence in local government in British Columbia.
in three strategic areas: Education, Membership, and Organizational Profile and Marketing.
CORE VALUES: We will be supportive and respectful to all. We will be innovative and resourceful. We will be responsive and dynamic. We will exemplify integrity and ethical behaviour. We will be open and communicative. We will be effective. We will be inclusive for all of our membership. We will be forward thinking.
8 LGMA Strategic Plan 2009-2013
Core Strategies EDUCATION
positions of management responsibility
Success Descriptors:
with an emphasis on supporting succession planning by local governments;
• A broad range of training and professional
• Refresh the “Teamworks” program as a
development programs being offered to
Professional development opportunity for
local government officials either directly
all members;
by the Association or in partnership
• Become the pre-eminent research and
with educational institutions, other local
information source for local government
government oriented organizations or
successes and best practices, emerging trends,
private sector partners;
and policy issues, and
• Increased focus on providing professional development opportunities leading to
• Additional approaches to the delivery of educational programs.
MEMBERSHIP
ORGANIZATIONAL PROFILE & MARKETING
Success Descriptors:
Success Descriptors:
• Expand efforts to engage local government
• LGMA seen as a willing partner able to
managers in large urban jurisdictions, to
collaborate with other local government
increase participation and membership;
professional associations and educational
• Increased interaction and cooperation between the provincial LGMA and the regional Chapters; • Providing an increased menu of member services; • Increased membership engagement in the activities of the Association; • LGMA advocates exist in all local government organizations; • Increase affiliate memberships, and • Increased participation by First Nations Administrators.
institutions; • LGMA seen as the organization of choice by external organizations seeking consultation on matters of local government administration; • Increased visibility of LGMA brand; • We are viewed as a profession of choice for individuals entering the employment market- migration of good people into our profession, and • Continue to support collegiality and social networking amongst members to keep the association vibrant.
Strategic Plan 2009-2013 LGMA 9
Core Strategy 1 Education Key Accomplishments The LGMA strives to promote
volunteer model to support and nurture
The LGMA offered a broad range of
excellence in local government
a strong local government system.
training and professional development
management and leadership and has
programs throughout the province in
remained strategically focused in
The Association delivered its well-
keeping with the Strategic Plan 2009-
2013 on developing and delivering
recognized annual programs, including
2013 goals. In 2013 in particular, the
practical training for local government
the Municipal Administration Training
LGMA remained targeted on succession
professionals that meet their unique
Institute (MATI) courses, Annual
planning requirements through
demands under the Community Charter
Conference, Chief Administrative Officers
professional development to support
and the Local Government Act. The
(CAOs) Forum, Clerks and Corporate
management skills and increased
LGMA’s educational and professional
Officers Forum and Administrative
leadership responsibility. Online/webinar
development courses are among its
Professionals Conference. These
options emphasized management,
greatest assets as an Association. The
programs provided a broad range of
leadership and technical skills through
LGMA’s core strength is building local
professional development opportunities
new delivery methodologies.
government capacity with applicable
to explore new legislative, policy,
training and professional development
technological and other emerging trends
opportunities using a collaborative
in the local government context.
Drawing from course evaluations throughout 2013, local government managers have very positive opinions about the LGMA’s educational offerings. Some of the key strengths include: • There is a good range and variety of training opportunities provided by the LGMA. • The LGMA’s educational offerings are considered insightful and are recommended regularly by participants to other local government managers. • Content is considered relevant, practical and provides good value. • The tools and skills taught can be implemented in the workplace immediately and the take home materials are beneficial for ongoing learning. • Networking opportunities are just as important as the topics – peer learning, making professional connections and sharing experiences are all critical and are being delivered by the LGMA consistently.
In keeping with the LGMA’s vision
instance, the Annual Conference brings
included participants from the Cities of
to set the North American standard
attendees from fraternal organizations
Leduc and Grand Prairie (Alberta), the
for excellence in local government
across Canada and from Washington
Association of Yukon Communities, and
management, the Association’s
State, offering an excellent relationship-
the City of Thunder Bay (Ontario).
reputation is drawing participants
building opportunity. In addition, the
from outside British Columbia. For
Administrative Professionals Conference
10 LGMA Subhead of title
Total number local government professionals trained in 2013: 1,090 Percentage of Participant Respondents Who Said Content/Presenters/Delivery Were Excellent or Very Good for Key Educational Programs from 2011, 2012, 2013
120 100 80 60 40 20 0 MATI AO
MATI FOUNDATIONS
CAO FORUM
CLERKS
2011
ADMIN PROFS
2012
FOI/RECORDS MGMT
BYLAW DRAFTING
ANNUAL CONFERENCE
2013
Percentage of Participant Responses Indicating They Strongly Agree or Agree That They Receive Good Value for the Fees Paid for Key Educational Programs from 2011, 2012, 2013
120 100 80 60 40 20 0 CAO FORUM
CLERKS
2011
2012
ANUAL CONFERENCE 2013
Subhead of title LGMA 11
“The LGMA remains a model for us, and we are always looking to learn more from them.” THE LOCAL GOVERNMENT ASSOCIATION OF THE NORTHERN TERRITORY (LGANT)
“Excellent facilitator & program content. Staying onsite builds the
The MATI courses were all fully subscribed in 2013 MATI Foundations/MATI Statuary School for Approving Officers — Both programs received 90% or above excellent/very good overall impression responses Capilano University MATI Course Results:
relationships between participants.” MATI STUDENT
“One of the most
USEFUL CONTENT AND/ OR SKILLS FOR YOU
PRESENTER DEMONSTRATES KNOWLEDGE OF HIS/HER FIELD
MATI ADVANCED COMMUNICATIONS
97%
100%
was how to approach
MATI MANAGING PEOPLE
98%
99%
difficult situations and
MATI LEADERSHIP
99%
99%
MATI COMMUNITY PLANNING
100%
99%
2013 MATIS
In partnership with the Ministry of Community, Sport and Cultural Development, the LGMA offered a Legislative Primer for local government staff, and a range of other skills training opportunities in collaboration with volunteer, private sector and technical experts in 2013. LEGISLATIVE PRIMER WORKSHOP LOCAL GOVERNMENT COMMUNICATIONS OFFICERS FORUM BUILDING WINNING BUSINESS CASES WORKSHOP WOMEN IN LOCAL GOVERNMENT LEADERSHIP FORUM APPROVING OFFICERS WORKSHOP
12 LGMA Subhead of title
significant things I learned
gaining simple tools that can easily be applied” MATI STUDENT
“Excellent webinars – interactive and engaging. And no travel required!” WEBINAR PARTICIPANT
To support new approaches to the delivery of educational programs, a series of webinars were offered in 2013 in partnership with the Canadian Association of Municipal Administrators (CAMA), providing greater accessibility for learning and networking by limiting travel costs and time commitments.
23 LGMA-CAMA WEBINARS DELIVERED: BC
230
131
participants in total
of these participants were from BC
CREATE WORD CLOUD FROM THE FOLLOWING WEBINAR TOPICS: • Strategic Planning for Councils and Staff
• Customer Service
• Successful Citizen Engagement
• Issues Management
• Coaching for Top Performance
• Respectful Workplace
• Media Relations
• Interpersonal Skills
• Supervisory Skills
• Communication Planning
• Social Media
• Conflict Resolution
Subhead of title LGMA 13
The LGMA continued to look for effective
These provide excellent discussion boards
channels to connect with local government
and have proven to be a great way to
professionals to provide research and
create a common space for technical and
information, best practices and emerging
professional support and networking.
trends and policy issues. A LinkedIn discussion forum was set up by the LGMA to connect everyone who has taken the
14  LGMA  Subhead of title
Educational outreach to First Nations
MATI School for Statutory Approving
continued in 2013, with 16 First Nations
Officers course or are Approving Officers
participants from seven different organizations
in their local government. In addition,
accessing LGMA programs, including the first
LinkedIn groups exist for Records
Approving Officer MATI graduates who will be
Management and Freedom of Information
key professional resources in the communities
and Privacy, as well as Corporate Officers.
they work in.
Board of Examiners Annual Report to the Local Government Management Association For Period: April 2013 – March 2014 Certification Program
CERTIFICATE IN LOCAL GOVERNMENT
to local government employees who
There are four categories of certification,
the roles and responsibilities of the
meet the standards of qualification in
each requiring a level of competency
Chief and Deputy Chief Administrative
local government administration as
in local government administration and
Officers. A Professional Development
prescribed in the Regulation of the
management, services, finance, law,
Endorsement, to encourage a
Board, and, in conjunction with the
policy, and economics.
commitment to ongoing learning, is also
The Provincial Board of Examiners is responsible for awarding certificates
EXECUTIVE MANAGEMENT – recognizes
offered to holders of this certificate.
Union of British Columbia Municipalities, for issuing scholarship awards to eligible
CERTIFICATE IN LOCAL GOVERNMENT
local government employees. The
SERVICE DELIVERY – (entry level)
Certificates may be awarded to
principal goal of the Board is to improve
provides certification opportunities for
individuals in municipalities, including
the professional skills of local government
local government employees who are not
the City of Vancouver, regional districts,
employees in British Columbia.
statutory officials or department heads;
and improvement districts. In 2013/14, sixteen (16) certificates were awarded
LOGO
CERTIFICATE IN LOCAL GOVERNMENT
and three applications were denied. All
ADMINISTRATION – recognizes
of the following awards were made in
management staff who occupy non-
accordance with both the work experience
statutory positions;
and academic requirements of the Regulation and policies of the Board.
CERTIFICATE IN LOCAL GOVERNMENT STATUTORY ADMINISTRATION – recognizes statutory positions in corporate or financial administration, and
NINE (9) CERTIFICATES IN LOCAL MAUREEN CONNELLY, Deputy City Clerk, City of White Rock GOVERNMENT SERVICE DELIVERY TRISHA DAVISON, Director of Parks and Recreation, City of Trail KENNA JONKMAN, Planner, Regional District of Fraser-Fort George PATRICIA MORGAN, Manager of Community Services, Peace River Regional District LORRAINE PAGE, Accounting Clerk, District of Port Edward MELANIE PERRIN, Fire Services Coordinator, Regional District of Fraser-Fort George SHELLY RUSSWURM, Deputy Corporate Administrator, Town of Comox NANCY TATES, Executive Assistant, Municipality of North Cowichan FRANK VAN NYNATTEN, Supervisor, Roads and Drainage, City of Chilliwack
Subhead of title LGMA 15
ONE (1) CERTIFICATE IN LOCAL WENDY NORDIN, Manager of Policy Initiatives, City of Prince George GOVERNMENT ADMINISTRATION
THREE (3) CERTIFICATES TOM KADLA, Chief Administrative Officer, Village of Lumby IN LOCAL GOVERNMENT WENDY NORDIN, Manager of Policy Initiatives, City of Prince George STATUTORY ADMINISTRATION TREVOR SEIBEL, Director of Financial Administration, District of Coldstream
THREE (3) CERTIFICATES IN DAVID ALLEN, Chief Administrative Officer, City of Courtenay LOCAL GOVERNMENT EXECUTIVE TOM KADLA, Chief Administrative Officer, Village of Lumby ADMINISTRATION DEBRA OAKMAN, Chief Administrative Officer, Comox Valley Regional District
Scholarship Program
at the March 2013 Board meeting.
represented MATI, Community Planning
Of the one hundred and five (105)
for Local Government Professionals
In the 2013/14 fiscal year (not including
UBCM Commemorative Scholarships
(PADM 208). Two (2) applicants
Scholarships that will be awarded at the
awarded, two (2) represented MATI,
declined their award.
March 2014 Board meeting), eighty one
The Leadership Experience (PADM
(81) UBCM Commemorative scholarships
204), nine (9) represented MATI,
Respectfully submitted,
and fifteen (15) Jeff McKelvey
Advanced Communications Skills
Ron Poole
scholarships were awarded. In addition,
for Local Government Professionals
Member
twenty four (24) UBCM Commemorative
(PADM 205), four (4) represented MATI,
Board of Examiners
Scholarships and five (5) Jeff
Managing People in Local Government
McKelvey Scholarships were issued
Organizations (PADM 207) and four (4)
16 LGMA Subhead of title
Core Strategy 2 Membership In addition to professional development
Two very important member services
coaching and advice where skills or
and skills training, the LGMA offers a
are the maintenance of a Temporary
capacity are required. This has proven
number of services to its members.
Employment Database, along with
to be one of the best ways to expand
Among the service offerings, members
the TeamWorks program. The
efforts to engage local government
continue to welcome career transition
LGMA supports local governments
managers in volunteer support that
counseling and pension consulting
by providing an up-to-date list of
leads to professional development and
services, training manuals and toolkits.
individuals with a wide range of
rewarding new partnerships. The LGMA
The LGMA’s quarterly magazine
experience willing to take on short-
continues to receive strong volunteer
Exchange remains a popular service,
term employment assignments. With
support for TeamWorks from local
highlighting professional, technical and
TeamWorks, local government managers
governments in larger urban centres.
leadership skills and best practices.
with specialized expertise provide
Exchange Quarterly Newsletter
Pensions Consulting Service – PHOTO or LOGO still to come Career Transition Counselling Service – Right Management LOGO still to come Executive Compensation Toolkit Temporary Employment Database
Subhead of title LGMA 17
The LGMA collaborates with the New
“I learned about unique
encourage the continuation,
Zealand Society of Local Government
attributes and strengths of
and possibly the expansion
an exchange of local government
New Zealand’s people, country,
of the exchange program so
professionals. This annual exchange,
and local government. Her
that others can grow in similar
along with our ongoing partnership with
people are welcoming and
ways and continue to add
the Association of Local Authorities of
respectful. In British Columbia
value to their organizations
the opportunity to exchange best
we can learn much from both
and communities.”
practices, build relationships, and share
Mãori and Pãkehã in New
TIM PALMER, 2013 NZ EXCHANGE RECIPIENT
their skills with those outside of British
Zealand on how to foster
Columbia to strengthen the capacity of
positive relationship among
Managers (SOLGM) to provide
Tanzania (ALAT), offer LGMA members
the local government system.
our indigenous people and others. The exchange was very rewarding to me personally and professionally. I strongly
Photo from NZ – PHOTO still to come
18 LGMA Subhead of title
LOW RES
Efforts throughout 2013 focused on increased membership engagement in the activities of the Association, with successes in expanding the volunteer and membership base and ensuring strong member participation in LGMA events. The
DID YOU KNOW? > In 2013 there were:
861 MEMBERS
LGMA’s membership included 84 first-time members in 2013, a 38% increase over 2012. The LGMA Board and staff members continued to attend and support Chapter conferences throughout 2013, and Chapter Executive members participated in the Association’s strategic planning review held in Kelowna in June 2013.
84 First-time LGMA members
Chapter Support The LGMA provided administrative and financial support to the six regional Chapters across British Columbia, helping them to save more than $5,000 in costs in 2013. This includes online registration
18 First Nations organizations are members
costs covered by the LGMA for chapter meetings. The LGMA also provided liability coverage to insure the six Chapter societies. In addition, the LGMA processes Chapter membership renewals and payments.
200+ colunteers contributed their time to successful programs, events, and resource materials
Subhead of title LGMA 19
Core Strategy 3: Organizational Profile and Marketing In 2013, the LGMA continued to seek
Collaboration with educational institutions
the legislative, regulatory, governance,
opportunities to collaborate with
remains a critical component of the
finance and administrative aspects of
other local government professional
LGMA’s professional programming. In
fire departments in British Columbia. The
associations, hosting nine associations
partnership with Capilano University, the
training will support chief administrative
from across Canada along with CAMA
LGMA was very pleased to participate
officers and fire chiefs of volunteer
representatives at the 2013 Provincial/
in a working group to develop a new
fire departments to carry out their
Territorial Municipal Professional
MATI-style intensive program for new
responsibilities to provide fire services to
Association meeting held during the
and aspiring CAOs, called The Successful
their communities and is expected to be
CAMA Annual Conference. A chance
CAO. The goal of the course is to provide
piloted in the north and the Kootenays
to learn from the experiences of other
current and aspiring CAOs with strategies
towards the end of 2014.
associations and share best practices,
for long term success and equip them
the session included updates on
with understanding of the rewards,
provincial initiatives. Discussions
challenges, skills and knowledge
focused specifically on provincial
required to be successful in this senior
perspectives on federal funding under
executive position. The program will
future program development
the Infrastructure Canada Building Fund
support succession planning by local
Ministry Logo – still to come
as well as competency standards and
governments with strong leadership,
credentialing for municipal professionals.
communications, and human resource management skills. The LGMA is also
FAST FACT: LGMA and CAMA have reciprocal membership
supporting the University of Victoria with the design of a new program for First Nations governance and, in
agreements with discounted membership fees if
partnership with Capilano University,
you belong to both LGMA and CAMA
a new executive-style Master of Public Administration program. The LGMA remains committed to facilitate partnerships and connect organizations in support of local government across British Columbia. In partnership with the Office of the Fire Commissioner and the Fire Chiefs’ Association of British Columbia, efforts were undertaken throughout 2013 to finalize a Fire Department training program to enhance understanding of
20 LGMA Subhead of title
In 2013, the LGMA received $50,000 in Provincial Grants for
The LGMA’s profile and visibility was enhanced in 2013 through a number of marketing and communications opportunities:
EXCHANGE MAGAZINE
13%
ADVERTISING REVENUE INCREASED 13% IN 2013 OVER 2012
$11,333 IN JAMES CRAVEN TRAVEL SCHOLARSHIPS
24 SPONSORS CONTRIBUTED $69,150
WERE AWARDED FROM THE MUNICIPAL FINANCE AUTHORITY TO 19 MATI FOUNDATIONS PARTICIPANTS
FOR PROFESSIONAL DEVELOPMENT PROGRAMMING
local government
local government
local government
local government
local government
54% INCREASE IN TWITTER local government
local government
local government
local government
local government
FOLLOWERS IN 2013 OVER 2012
local government
local government
local government
13% INCREASE IN UNIQUE (NEW) WEB VISITORS IN
$14,250 IN SCHOLARSHIPS WERE AWARDED IN 2013 TO 13
2013 OVER 2012
RECIPIENTS STUDYING IN THE FIELD OF LOCAL GOVERNMENT
Subhead of title LGMA 21
The LGMA’s international profile was also enhanced with an invitation to present to a 21-member delegation of executives from Chinese provincial ministries on the LGMA’s professional training and development model. The Federation of Canadian Municipalities (FCM) awarded Tom MacDonald, former Executive Director of the LGMA, the 2013 International Award of Excellence for his outstanding contributions to FCM’s international programs. In addition, the LGMA’s successful partnership with Association of Local Authorities of Tanzania (ALAT) was published as a FCM case study and presented at an international conference held in June in Vancouver as a best practice for implementing a “collaborative volunteerism” approach to building capacity of local government managers and generating revenues for local government associations.
22 LGMA Subhead of title
Subhead of title LGMA 23
Greetings from the Lower Mainland
with traditional coast salish canoe
Business Improvement Association to
Chapter in BC’s south west corner. The
arrival at Rocky Point launch featuring
launch a “Moments Made in New West”
geographical area spans through three
TsleilWaututh and Kwikwetlam Nations.
public art wall at the site of the fire
regional districts – Fraser Valley Regional District, Metro Vancouver Regional
in December. The wall is intended to • The City of North Vancouver in
encourage community members and
District and Squamish-Lillooet Regional
September celebrated a collaborative
visitors to stop by and write thoughts
District. There is great community
new public artwork project when it
on what their city means to them being
diversification – from small villages, rural
unveiled “Word to Your Motherland”
an outlet to share hopes and aspirations
and agriculture communities to urban
one of the largest murals in the
including stories of memorable moments
and large cities - from Hope to Richmond
region designed and created by
people have had in New Westminster
and north to Pemberton.
internationally acclaimed street
throughout the years.
artists, homeless shelter residents Some of 2013’s activities include:
and local youth. The mural is also a
In closing, it has been an eventful year
• The City of White Rock launched
creative solution to address graffiti
for many: retiring; pursuing exciting
a food cart pilot project along the
challenges, transforming an unsightly
challenges; or welcoming new staff to
waterfront. The pilot project allowed
wall into a community showpiece
local government and the collaborative
up to sixteen food carts during
that celebrates multiculturalism and
spirit our profession enjoys.
the summer season, providing the
promotes tolerance.
opportunity to take advantage of
Come visit the Lower Mainland and
White Rock’s scenic waterfront and
In October, a devastating fire in the
enhance a food sampling experience.
historical business centre of the City of New Westminster destroyed half a
• The City of Port Moody celebrated
experience the diversity it offers! Warm regards,
block of buildings many of which were
its 100th Anniversary, sponsoring
built after the Great Fire of 1898 which
Lynda Floyd
numerous events including a
destroyed much of downtown New
Lower Mainland Chapter Representative
Centennial Parade recognizing
Westminster. Following this event, New
the past, present and future of the
Westminster collaborated with Tourism
community and an All Nations Festival
New Westminster and its Downtown
24 LGMA Subhead of title
Town of Qualicum Beach – municipal hall
Warm greetings from VILGMA, the Vancouver Island/Sunshine Coast Chapter of the LGMA. With over 200 members representing almost 50 local governments and 10 affiliated agencies, the opportunity to share and learn from each other grows every year. The diverse membership makes our annual conferences enlightening
encompassed this shift with themes
and LGMA is hosting their ever-popular
of “Leading from Anywhere in the
Elections Workshop in conjunction
Organization” (Greg Campeau) and
with this VILGMA conference. Like all
“Communicating for Success” (Carol
VILGMA conferences, this inexpensive
Boothroyd). The general legal update
professional development opportunity
from Young Anderson’s Elizabeth
should not be missed. With spring
Anderson as well as the overview of
in full swing at that time, the cross-
human resources related issues by
pollination of attendees is sure to
Stewart McDannold Stuart’s Susan
germinate and yield a bumper crop of
Beach generated some excellent
ideas to grow careers.
questions. The updates from LGMA’s Nancy Taylor and CivicInfo’s Todd Pugh
In addition to educational opportunities
were informative and shed light on 2013
afforded at our chapter conferences,
accomplishments by both organizations
VILGMA continues to support post-
as well as initiatives planned for 2014.
secondary education related to public administration programs through
The AGM elected two new executive
scholarships and bursaries at the
meets or becomes reacquainted with
members for 2014 – Selina Williams
University of Victoria, Vancouver Island
at these conferences can be counted
(Gibsons) and Darren Kiedyk (Sayward)
University and Camosun College.
on for scintillating conversation and
who join Don Schaffer (Victoria), Andrew
invigorating real life examples of
Hicik (Sidney), Michael Dillabaugh
In closing – and with local government
workplace success. In connecting,
(Sooke), Anja Nurvo (Esquimalt), Tina
elections top of mind – Abraham
conference attendees often have those
Neurauter (Highlands), Heather Svensen
Lincoln’s words come to mind:
cathartic moments, realizing they are not
(Qualicum Beach), Jake Martens (Port
“Elections belong to the people. It’s
alone in the world of local government.
Alberni), and Sarah Jones (View Royal).
their decision. If they decide to turn
Many thanks to Peter Wipper (Campbell
their back on the fire and burn their
The VILGMA executive continues to
River) for his valuable volunteer work as
behinds, then they will just have to sit
bring high-quality presenters to the
he steps down from the VILGMA executive.
on their blisters.”
annual conferences as the focus shifts to
At the time of writing, the executive
include junior and mid-level management
team is actively working on
Here’s hoping everyone is able to sit
along with more seasoned managers.
preparations for the 2014 AGM and
comfortably in your community this autumn,
and noteworthy. The colleagues one
conference set for the Town of Sidney The 2013 conference held in Qualicum
in early May. Content will focus on the
Sarah Jones
Beach from November 20 – 22
upcoming local government elections
Vancouver Island Chapter Representative
Subhead of title LGMA 25
Keynote speaker: Keith Baldrey, who
Wednesday, September 10 to Friday,
some of you may recognize as Global
September 12, 2014. The program will
BC’s chief political correspondent and
be available late Spring/early Summer.
one of B.C.’s best known political
In addition, a survey was conducted
commentators captured the attendees
through December and January to
on Thursday afternoon.
provide our membership an opportunity to provide input to their executive to
TOLGMA over the past few years has
guide us with organizing educational
been extremely fortunate for the
opportunities and enhanced session at
continued support of many sponsors
the annual conference as well as what
and we are so appreciative! A special
other incentives would be attractive to
Warm Greetings from the Thompson
thank-you to our 2013 contributors,
the various disciplines of staff within
Okanagan (TOLGMA) Chapter of
without your support we would not
our municipalities. The executive will
LGMA. Our Chapter geographical
have the financial means to provide
be hosting an Educational session in
area covers the Okanagan Valley from
such a quality educational program.
April - in concert with the LGMA Elections Workshop being held April 9, in Kelowna,
Osoyoos north to Salmon Arm, East to Revelstoke, to the west as far as
The 2014 Executive is complimented
- so stayed tuned for topic(s) and date!
Lillooet and North up to Clinton and the
by Stephen Fleming, President, (City of
newly incorporated resort community
Kelowna), Ian Wilson, Vice-President
In the year ahead of us all as we
of Sun Peaks, encompassing many
(City of Kelowna), Stephen Banmen,
attempt to manage the increasing
municipalities, first nations, and
Treasurer, (District of Lake Country),
demands on our life:
Regional Districts. We are famous for
Joni Heinrich, Secretary (Village of
“Imagine life as a game in which you are
our orchards, lakes, vineyards, skiing,
Chase), Peter Hughes, Director at Large
juggling some five balls in the air. You
golf, deserts, mountains, valleys and
(TNRD), Tim Palmer, Director at Large
name them - work, family, health, friends
everything in between.
(City of Revelstoke) and myself Patti
and spirit - and you’re keeping all of
Bridal, LGMA Rep (City of Vernon) We
these in the air. You will soon understand
The 2013 AGM and Conference was held
also wish to recognize and thank Past
that work is a rubber ball. If you drop it, it
at The Prestige Harbor Front Resort,
President Larry Randle, who has now
will bounce back. But the other four balls
in Salmon Arm BC, from Wednesday,
moved to Lethbridge County in the
- family, health, friends and spirit - are
September 11 through Friday September
capacity of Director of Community
made of glass. If you drop one of these,
13, 2012. The AGM commenced on
Services. We wish you all the best
they will be irrevocably scuffed, marked,
the Wednesday evening with the ever
Larry! It is always a challenge to
nicked, damaged or even shattered.
popular Welcome Dinner and social,
recruit a group of people to participate
They will never be the same. You must
followed on Thursday and Friday with
and donate their valuable time as an
understand that and strive for balance in
excellent speakers and presenters A
executive member, and for this we are
your life.” Brian Dyson, former CEO of
few of the Educational Sessions offered
very thankful.
Coca-Cola
Personal Liability for Local government
This Executive is actively working on
Respectfully submitted,
Officers, Whistle Blower Programs,
preparations for the 2014 AGM and
Official Marks, Bylaws: Skills and Legal
Conference to be held in Osoyoos,
Patricia Bridal,
Update, Legalization of Grow Ops.
at the Walnut Beach Resort, from
TOLGMA Chapter Representative
during this Conference included:
26 LGMA Subhead of title
Greetings Colleagues,
range of relevant topics, including bylaw
the mainstay focus of this year’s event,
adjudication, community planning and
augmented by thoughts on long term
Our Chapter snugs up against the
the ever valuable legal updates. A tour of
community planning, solvency, and
Rocky Mountains and Alberta to the
Kokanee Brewing topped it all off. (It is
viability. The conference topical matter
east, Montana to the south, then up
the beer out here, you know.)
and speakers have been carefully chosen
north to Golden at the confluence of
for their expertise, stimulating style, and
the Kicking Horse and Columbia Rivers
Listening to our membership, which
relaxed demeanour, with our primary
and over to Cranbrook, our southeastern
encouraged learning opportunities
workshop being led by Mr. Mohamed
most community. Within lies Elkford,
rather than a small conference in the
Doma, senior partner with Canadian
Sparwood, Fernie, Cranbrook, Kimberley,
‘odd’ years, Mohamad Doma of CPMS
Professional Management Services.”
Canal Flats, Invermere, Radium, Golden
delivered a leadership course with 35
Our cohorts to the West will be able to
and the Regional District of East
registrants, over six days. A big thanks
see first-hand the excellent instruction
Kootenay to make up our membership.
goes out to Kimberley for offering up their
offered by CPMS and Mr. Doma.
Conference Centre and Raeleen Manjak The Rocky Mountain Chapter had a very
of Sparwood for organizing the series,
I am pleased to serve as Chapter
busy year of learning in 2013.
delivered in three two day sessions.
Representative and wish everyone a safe and healthy 2014.
The West Kootenay Chapter and Rocky
We look forward to the joint Rocky
Mountain Chapters take turns each
Mountain/West Kootenay Boundary
year hosting a spring conference in
chapter Conference being held in Golden
April. Last year, Creston hosted an
in April 2014. Jon Wilsgard, CAO and
Terry Melcer
excellent conference in their spanking
conference planner extraordinaire,
Chapter Representative, Rocky Mountain
new Ramada. Speakers covered a
stated “Human Resource issues will be
Chapter LGMA
Respectfully submitted,
Subhead of title LGMA 27
mission and vision of the association
This program was meant to parallel
provided the Executive with a good lens
the success of the Northern Medical
through which we could evaluate potential
Program by allowing rural communities
priorities. The objectives that were
and UNBC to partner in training and
developed as a means to accomplish the
retaining talented professionals in the
association’s goals include:
North. As a follow up I want to report on the huge success of the program.
Greetings LGMA members! It is my pleasure to present you with the 2013 North Central Chapter Report. While there are many great success stories in the North this year, I’d like to focus my report on the actions of the North Central Chapter Executive. The Executive undertook the process of reviewing and renewing our chapter’s strategic plan. I’d like to share with you some of our findings. The NCLGMA exists to foster professional development, facilitate
Ensuring the NCLGMA has a strong
To date, half of the interns that were
professional development program in
selected for placement already have
place that is valued by its members.
permanent full-time jobs in the North.
Working towards being a trusted and
The remainder of the first round
important source of information for
interns will complete their placements
local government officers in our region. Increasing awareness of our organization’s work and taking steps to build its credibility. We are excited about our renewed strategic plan and look forward to fulfilling our goals in the coming year. We would not be able to accomplish our goals without partnerships, an area in which we have already found success. Our partnerships include
the exchange of information and
organizations such as LGMA, MIA,
promote collaboration among local
MFA, CivicInfo, GFOA, BCAA and North
government employees in Northern
Development Initiative Trust.
soon and will be ready for full-time employment. They are smart, talented, have a good working knowledge of our industry and are eager to start their careers in local government. You will no doubt agree that our continued support and involvement in Northern programs benefits not only individuals seeking careers in local government but local governments themselves. As always, I want to extend an invitation for you to visit the great North. Don’t forget, our chapter stretches as far south as 100 Mile
BC. Our strategic planning session allowed us to identify the two primary
You may recall that last year I reported
House, east to Valemount, north to the
functions of our organization which
that local governments in the North
Northern Rockies Regional Municipality
are “professional development” and
face unique recruitment and retention
and west to the Queen Charlottes.
“facilitating the exchange of relevant
challenges. In response to this need,
There are many beautiful places and
information to members”. We also
Northern Development Initiative Trust,
endless fun activities. Please visit soon!
found that, in order to fulfill the
in partnership with the University of
association’s mandate, we need to
Northern British Columbia and the Local
continue to focus on being a strong
Government Management Association
and respected organization.
established the Local Government
Sheryl Worthing
Taking some time to reflect on the
Management Internship Program.
North Central Chapter Representative
28 LGMA Subhead of title
Warm Regards,
Subhead of title LGMA 29
Minutes of the 2013 Annual General Meeting
Delta Grand Okanagan Hotel Wednesday, June 12, 2013 IN ATTENDANCE:
President, Alberto DeFeo 1st Vice President, Corien Speaker 2nd Vice President, Mark Brennan Secretary-Treasurer, Kelly Ridley Director at Large, Paul Murray Director at Large, Sonia Santarossa Vancouver Island, Ken Watson Rocky Mountain, Terry Melcer Lower Mainland, Lynda Floyd North Central, Sheryl Worthing Thompson Okanagan, Patti Bridal West Kootenay Boundary, John Malcolm Past-President, Kathleen Day
STAFF:
Dawn Boyle
Elizabeth Brennan
Ana Fuller
Randee Platz
Nancy Taylor
MEMEBERS:
Approximately 270
President Alberto DeFeo called the meeting to order at 9:10 a.m. It was confirmed that the Notice of the Annual General Meeting had been given in accordance with the Bylaws of the Association sent March 12, 2013.
30 LGMA Subhead of title
MINUTES OF THE 2012 ANNUAL GENERAL MEETING AS CIRCULATED IN THE ANNUAL REPORT Moved by Charles Hamilton Seconded by Wallace Mah, That the minutes of the 2012 Annual General Meeting held on
CARRIED
May 16, 2012 be adopted as presented.
PRESIDENT’S REPORT Moved by Don Schaffer Seconded by Paul Gipps, That the President’s Report be adopted as circulated in the 2012
CARRIED
Annual Report.
FINANCIAL STATEMENTS Moved by Lee-Ann Crane Seconded by Monica Dalziel, That the 2012 Financial Statements be adopted as circulated
CARRIED
in the 2012 Annual Report.
REPORTS OF BOARD OF EXAMINERS AND CHAPTER REPRESENTATIVES Moved by John Maclean Seconded by Sarah Jones, That the reports of the Board of Examiners and Chapter
CARRIED
Representatives as circulated in the 2012 Annual Report be adopted.
NOMINATING COMMITTEE REPORT Kathleen Day, Chair of the Nominating Committee, presented the report of the Nominating Committee. The committee is pleased to nominate the following individuals for consideration as members of the Board of Directors for the Local Government Management Association of BC for the 2012/2013 year: President
Corien Speaker, CAO, District of Squamish
First Vice President
Mark Brennan
Second Vice President
Kelly Ridley, Deputy Director of Corporate Administration, District of Mission
Secretary/Treasurer
Paul Murray, CAO, District of Saanich
Director at Large (2-yr)
Kevin Ramsay, City Manager, City of Port Moody
Ken Watson, City Manager, City of Port Alberni
The following positions were filled by acclamation: President
Corien Speaker, CAO, District of Squamish
First Vice President
Mark Brennan
Second Vice President
Kelly Ridley, Deputy Director of Corporate Administration, District of Mission
Secretary/Treasurer
Paul Murray, CAO, District of Saanich
Subhead of title LGMA 31
APPOINTMENT OF RETURNING OFFICER Moved by Elsie Lemke Seconded by Isabel Hadford, That Rob Mayne be appointed as Returning Officer for the
CARRIED
Election of Director at Large.
UPDATE — MUNICIPAL PENSION PLAN Ken Bayne, Trustee, Municipal Pension Plan, provided an update on the plan and the issues facing the Trustees.
2012 ANNUAL REPORT Moved by Wallace Mah Seconded by Karen Needham, That the 2012 Annual Report be adopted as presented.
CARRIED
ADJOURNMENT Moved by Paul Gipps Seconded by Elsie Lemke, That the Annual General Meeting be adjourned and reconvened at 12:30 pm on Thursday, June 13, 2013 to receive the results of the Election for the
CARRIED
Director at Large position. THE MEETING ADOURNED AT 9:40 A.M. MEETING RECONVENED THURSDAY, JUNE 13, 12:35 P.M.
Returning Officer Rob Mayne announced the Board election results. Ken Watson, City Manager, City of Port Alberni, was elected to the two-year Director at Large position.
MOVED by Paul Gipps Seconded by Kevin Ramsay, That the results of the election be accepted. THE MEETING ADJOURNED AT 12:37 P.M.
32 LGMA Subhead of title
CARRIED
CARRIED
Local Government Management Association of BC Balance Sheet
LOCAL GOVERNMENT MANAGEME
December 31, 2013, with comparative information for December 31, 2012 ASSETS
Balance Sheet
December 31, 2013, with comparative information for Dec
2013 2012 LOCAL GOVERNMENT MANAGEMENT ASSOCIATION OF BC Assets
Balance Sheet
Current Assets:
Current assets: December 31, 2013, with comparative information for December 31, 2012 Cash $ 513,853 $ 599,794 Short term investments 2013 Short term investments 618,735 610,991 Accounts receivable Prepaid expenses and deposits Accounts receivable 79,743 88,591 Cash
Assets Prepaid expenses and deposits
Equipment
94,531 82,142 1,306,862 1,381,518 Equipment $ 513,853 618,735 16,106 24,594 79,743 94,531 Liabilities and Net Assets $ 1,322,968 $ 1,406,112 1,306,862
Current assets: Cash Short term investments Accounts receivable Prepaid expenses and deposits
Current liabilities: 16,106 Accounts payable and accrued liabilities Deferred revenue $ 1,322,968
Equipment LIABILITIES AND NET ASSESTS Current liabilities:
2
$
599, 610, 88, 82, 1,381,
24,
$ 1,406,
Accounts payable and accrued liabilities
$ 82,650 $ 136,072 Net assets: 98,954 122,063 Internally restricted for the following purposes: Operating 181,604 258,135 Current liabilities: Capital Accounts payable and accrued liabilities $ 82,650 $ 136, Invested in capital assets 98,954 Deferred revenue 122, Net assets: Externally restricted for endowment purposes 181,604 258, Unrestricted Internally restricted for the following purposes: Net assets: Operating 825,223 830,085 Internally restricted for the following purposes: Capital 51,000 51,000 825,223 Operating 830, 51,000 51, Invested in capitalCapital assets 16,106 24,595 Invested in capital assets 16,106 24, On behalf of the Board: Externally restricted for endowment purposes 14,500 14,500 Externally restricted for endowment purposes 14,500 14, Unrestricted 227, Unrestricted 234,535 227,797 234,535 1,147, 1,141,364 1,147,977 1,141,364
Liabilities and Net Assets Deferred revenue
$ 1,322,968 $ 1,406, President 1,322,968 1,406,112
On behalf of the Board:
ON BEHALF OF THE BOARD:
PRESIDENT
TREASURER
President
Treasurer
Subhead of title LGMA 33
Local Government Management Association of BC Statement of Operations December 31, 2013, with comparative information for December 31, 2012
2013
2012
REVENUES:
Annual Conference
MATI programs
511,645 464,751
Membership Fees
191,255 187,310
Newsletter
41,345 36,560
Other corporate
16,741 21,536
Professional development
207,446 324,700
Sale of services
204,581 341,284
$ 258,090
$ 267,191
1,431,103 1,643,332
EXPENSES:
Administration
404,601 479,489
Annual conference
261,502 292,599
Board of Directors
34,881 28,307
Professional Development
MATI programs
41,984 379,422
Newsletter
18,946 41,346
Other corporate
244,301 35,754
Sale of services
12,660 56,170
418,841 290,245
1,437,716 1,603,332
EXCESS OF REVENUES OVER EXPENSES
$ (6,613)
34 LGMA Subhead of title
$ 40,000
Subhead of title LGMA 35