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OUR BUSINESS TOOLS AND RESOURCES
OUR BUSINESS TOOLS & RESOURCES.
Mercury provides you with a number of tools and resources to do your job. These could include: computer equipment and IT software and systems, mobile phones, laptops, office furniture and supplies, uniforms and personal protective equipment, and company vehicles. We must respect and protect all Mercury’s assets, equipment and resources that are within our control, including being careful to minimise the risk of theft. In Mercury offices and sites CCTV surveillance can be in operation so that we can detect and deter crime to keep everyone, their belongings and company property safe. Signs will be displayed so you know that CCTV is in operation, and footage collected will only be used for investigating incidents.
WHAT THIS MEANS FOR YOU:
• Take care to protect our company resources and assets and minimise the risk of theft. • Only use resources you are authorised to use. • Use business resources in line with Mercury’s confidentiality and privacy guidelines. • Return all resources when you leave employment with the company.
Q+A
Q. I have borrowed a pool car to drive to Hamilton for work. Am I able to drive this to do some personal errands?
A. No. When you borrow a pool car this means that the vehicle can only be used for business purposes and must not be used for any personal reason. Refer to the Pool Motor Vehicle Usage Policy.
Q. Can I order additional resources such as IT equipment?
A. Yes, for work purposes. The request will be submitted to your manager for approval.
04.
MANAGING CONFLICTS OF INTEREST.
We should all act with honesty and integrity and in Mercury’s best interests. Use your best judgment to ensure outside activities don’t interfere with work-related decisions. A big part of this is making sure you are free from actual, perceived or potential conflicts of interest. A conflict of interest could arise if you are in a situation in which competing loyalties could cause you to pursue a personal benefit for you, your friends or your family rather than Mercury, our customers and shareholders. Even if an activity doesn’t actually create a conflict of interest, the fact that it might appear to be a conflict can be harmful. If you think an activity you want to undertake may be, or appear to be, a conflict of interest you should discuss this with your manager and disclose it to the Company Secretary (refer to the Escalation Tree on the Enernet).
WHAT THIS MEANS FOR YOU:
• You should avoid conflicts of interest as much as possible. There are some activities you should avoid completely, for example activities which place you in direct competition with Mercury. • If a conflict arises then you should disclose this to Mercury so appropriate management can be put in place. • If you are unsure, you should seek advice from your manager. • If you are involved with wholesale markets (including futures and carbon products) or the purchase of shares on behalf of the company you may have more stringent conflict of interest criteria and you should ensure you know if these apply to you. These rules are set out in the Energy Markets Risk Management
Policy – check with your manager if there is any doubt.
Q+A
Q. As a side job I run a small online business in the electricity field – do I need to disclose this business?
A. Yes. Running this business may place you in competition with Mercury and you have to avoid that situation.
Q. I have some skills which I do not use at Mercury, but one of Mercury’s competitors has asked me to provide them contracting services. Because it is in a different area than where I work in Mercury, it is ok to provide these services, right?
A. No. Your skills would directly benefit one of Mercury’s competitors and it would not be appropriate to provide these services. You must not perform any services for any other company or organisation in the Energy sector. If in doubt you must advise your manager.
Q. My team is looking for someone to complete a piece of work for Mercury and my partner would be perfect. Are they able to be an employee, contractor or consultant for Mercury?
A. The important thing here is transparency if you think your partner, or other family members would be perfect for any role at Mercury talk to your GM first.
