Merge wedding 2014

W

E D D I N G S E V E N T S

RENTALS DÉCOR PLANNING & COORDINATION

E V E N T S

event

PLANNING

ABOUT US event

MANAGEMENT

72 Boundary Road, El Socorro Trinidad & Tobago, W.I. 868.74.MERGE 686.686.1121 EMAIL info@mergeeventsltd.com WEBSITE www.mergeeventsltd.com OFFICE CELL

event

DECOR

event

RENTALS

Welcome to Merge Event Productions Limited– The Premier Event Planning / Management, Production, Design and Rental Company for all of your event needs . We are committed to creating, not just events but memorable experiences through design, creativity and execution; that is the core of our business. Our professional and devoted staff are experts at organizing and executing all types of events. MERGE plans, produces and executes both small intimate gatherings and large-scale special events, corporate parties and weddings. MERGE has the capability, resources and knowledge to develop, coordinate and manage your special occasion.

For almost 10 years the MERGE team has been designing and executing spectacular Corporate Events, Fundraisers, Galas, Product Launches, Weddings, Promotions, Birthday Parties, and much, much more. What makes us unique in the industry is the breadth of our team and in-house resources. In addition to housing a large inventory of distinctive lounge furnishings, linens, event decor and props; we also house a floral design studio, skilled carpenters, graphic artists designers and a sewing studio. Our designers are Accredited Event Designers (AED) with certification from The Institute of Wedding and Event Design - IWED (North America’s premier hands-on training and certification course ). With a dedicated team of event professionals including Sales, Design, Event Coordination and Production, MERGE is uniquely positioned to create event environments that are sure to WOW.

In our rich history, the MERGE team has had the distinct pleasure of working with some truly wonderful clients both corporate and social. Our clients embrace the creative energy that we thrive on and have helped make us one of the more sought after event companies in the country. Our work has been recognized by our clients and industry peers.

wedding E V E N T S

SERVICES 72 Boundary Road, El Socorro Trinidad & Tobago, W.I. 868.74.MERGE 686.686.1121 EMAIL info@mergeeventsltd.com WEBSITE www.mergeeventsltd.com OFFICE CELL

event

event

event

event

PLANNING DECOR

MANAGEMENT RENTALS

That magical moment when you say, “I do,” and the joy with family and friends that follows; these are the celebrations of life we all cherish. Let MERGE wedding specialists detail your perfect day, from warm invitations to the ideal venue, to personalized entertainment and décor inspired by your own unique taste. Give us your dreams, we’ll create the magic!

Event Styling & Décor Event Rentals Wedding Invitations and Stationery Wedding Consultations

Wedding Planning Wedding Day Coordinating A La Carte Wedding Services

wedding E V E N T S

DECOR / DESIGN 72 Boundary Road, El Socorro Trinidad & Tobago, W.I. 868.74.MERGE 686.686.1121 EMAIL info@mergeeventsltd.com WEBSITE www.mergeeventsltd.com OFFICE CELL

event

event

event

event

PLANNING DECOR

MANAGEMENT RENTALS Custom Wedding Ceremony Structures Fabric Draping Floral Designs Lighting & Audio Equipment Plants & Water Features Special Effects Stage Design & Layout Table Decor

wedding E V E N T S

DECOR / DESIGN

Whether you are organizing a Wedding, Corporate Event or Birthday Party, amaze your clients with awe inspiring decorations from MERGE. We are a design and decoration company specializing in extravagant custom decorations. We specialize in Stages, Centerpieces, Fabric draping, LED Lighting, Furniture Rental, Full Crystal dĂŠcor, Mandaps, Lounge Decor, Entrance Tables, and much much more. Anyone can organize an event, but not everyone can create an experience. Our goal is to leave your guest speechless and create memories.

Within the grand scheme it is the little details which give an event its everlasting ambiance. Let us help you organize the event that will inspire you and your guests for years to come. Make your event the one that everyone remembers. We want to work hand in hand with you to ensure that you are getting everything you ask for and so much more. We take absolute pride in our work, and would be honoured to help create the event of your dreams. An event is an event, but an experience is everlasting.

Allow our design team to create the ultimate setting for your next event!

FABRIC DRAPING FLORAL DESIGNS LIGHTING AND AUDIO EQUIPMENT PLANTS AND WATER FEATURES SPECIAL EFFECTS STAGE DESIGN AND LAYOUT TABLE DECOR

wedding E V E N T S

RENTALS 72 Boundary Road, El Socorro Trinidad & Tobago, W.I. 868.74.MERGE 686.686.1121 EMAIL info@mergeeventsltd.com WEBSITE www.mergeeventsltd.com OFFICE CELL

event

event

event

event

PLANNING DECOR

MANAGEMENT RENTALS

Rentals are no longer after thoughts but are key elements to great events!

Accent Pieces Bars Ceremony Structures / Fabric Walls Event furniture Lighting Linens Seating Sound / Stage / Lighting Tables Tents Truss Structures Vases and much more ‌.

wedding E V E N T S

RENTALS

MERGE has a reputation for seeking out the best, most fresh and exceptional products. With our demand for excellence, only the finest in quality will appear at your event. Whether it's a garden wedding or gala event, MERGE is focused on providing everything you need, anywhere you need it.

We've got you covered from tent top to tabletop!

ACCENT PIECES BARS CEREMONY STRUCTURES / FABRIC WALLS EVENT FURNITURE LIGHTING LINENS SEATING SOUND / STAGE / LIGHTING TABLES TENTS TRUSS STRUCTURES VASES Not sure where to look for some of those misc items, check us out as we have many ‘odds and ends’ in stock. Items such as:  Stanchions  Red Carpet  Magazine rack  Podium  Mirrors  Beaded curtains

wedding E V E N T S

STATIONERY 72 Boundary Road, El Socorro Trinidad & Tobago, W.I. 868.74.MERGE 686.686.1121 EMAIL info@mergeeventsltd.com WEBSITE www.mergeeventsltd.com OFFICE CELL

event

event

event

event

PLANNING DECOR

MANAGEMENT RENTALS Escort Cards Invitations Menu Cards Programs

Save the Date Table Numbers Thank You Cards

wedding E V E N T S

STATIONERY

We are an authorized dealer for the Envelopments® line of paper products, stationery and custom designs.

At MERGE, we specialize in creating invitations that are unique to you and reflect the style and elegance you want to portray on your wedding day or any other special occasion. With our exclusive designs, high quality cardstock and exquisite attention to detail, invitations from MERGE is the perfect way to set the stage for your special event.

You can mix and match any of our products to create that special look. All invitations are customizable and are delivered with a superior level of customer service. From chic, modern styles and vintage-inspired designs to photo-centric layouts with the season’s hottest colors, we have an abundance of high quality invitations you can easily tailor to your unique taste. If you’re jetting off to a destination wedding or hosting a themed party, you’ll find gorgeous appropriately themed invitations for any locale and every occasion.

Not only can we help you with your invitations, but we want your style and vision to carry right through to your event. We offer escort cards, table numbers, programs, menus, save the date and thank you cards and more. We also carry favor boxes, personalized gift / favour tags to colour coordinate with your theme – you will have to look no where else for your stationery needs.

Wonderful life celebrations are happening everyday. Here are some of the things that we offer; engagement party, bridal shower, and bachelorette party invites, baby announcements, birthday invitations, and so many others. For every reason you have for a celebration - we have the perfect invite for you.

Complimentary consultations are by appointment only so we can dedicate our time to you. We know that is important for you to feel comfortable with us during what can be a stressful time -- the event planning process -- so we have all the questions, you just have to fill in the blanks. We’re here for all your event needs, whatever they may be, and our stunning invitations invitations will help you jump-start your planning in a stylish way.

Shop now to find that perfect invitation, program, menu card and more for your celebration

wedding E V E N T S

PACKAGES 72 Boundary Road, El Socorro Trinidad & Tobago, W.I. 868.74.MERGE 686.686.1121 EMAIL info@mergeeventsltd.com WEBSITE www.mergeeventsltd.com OFFICE CELL

event

event

event

event

PLANNING DECOR

MANAGEMENT RENTALS Initial Meet and Greet Consultations

Wedding Consultations

Wedding Planning & Coordination

Wedding Day of Coordination

A la Carte Wedding Services

wedding E V E N T S

PACKAGES CONSULTATIONS

Initial Meet and Greet Consultations Not sure where you would like to start? Then this service is you. You can meet with us to discuss your wedding details regardless how many or how little details you may have. At this meeting we will go through your ideas, plans and expectations and work with you to figure out what role MERGE can play in your wedding planning process. We can do décor or rentals only for you, or maybe even plan your wedding from start to finish or just provide the extra support by coordinating that special day! After this service you will be able to decide which services are a right fit for you.

Fee $300 Wedding Consultations If you have decided to plan your own wedding but would like to benefit from our experience and vendor relationships then this unique service is you. This consultation usually runs between two (2) to three (3) hours and can take place either in our showroom or at the contracted venue. During this extensive consultation we cover every aspect of your wedding. After this, we will produce a personalized, detailed planning guide* which will enable you to confidently hold the reins and alleviate any stress that you may have and help you avoid common, costly mistakes.

Based on your needs in each category, we will: Outline options Estimate costs Recommend vendors (up to three vendors per category) Highlight issues and considerations specific to your wedding *Your custom guide will be sent to you via email approximately two weeks after the consultation.

Fee - $500

wedding E V E N T S

PACKAGES

WEDDING PLANNING & COORDINATION

MERGE will provide every necessary ingredient for a flawless event with this service. We believe in asking the right questions and taking the time to understand your Dreams and expectations before we begin to customize your special event. We make certain that each and every element comes together in harmony, ensuring an effortless, stress free planning process and smooth wedding day for you.

All-inclusive Wedding Planning and Coordination Services: Initial meet and greet consultation of up to three (3) hours Unlimited consultation via telephone and e-mail. This service starts from the date our services are retained and continues throughout the wedding planning process up until your Wedding Day Monthly consultation meetings Ceremony and reception consultation Up to ten (10) site visits at selected venue you to discuss set-up, floor plan and layout One (1) site visit at selected venue with all vendors to further discuss design, set-up, floor plan layout, etc. Detailed timeline, production schedule, layout and seating plan provided to client one (1) week before the wedding Concept, Event Design/Décor and Execution for Décor*, rentals, stationery, cake and much more Design layout, event overview and color story for the event Digital layout and seating plan Schedule and attend all vendor appointments Provide a vendor referral List (up to three (3) names per category) Review all vendor contracts and negotiate prices before booking services Prepare and manage budget including tracking of payments and due dates Provide clients with checklists and guidelines Contact and confirm with all vendors their set up, breakdown and contracted services Create entire Wedding Day timeline and email to vendors at least one week prior to the wedding Rehearsal coordination and instructions (maximum of one 1 hour) This package also includes all services in the ‘Wedding Day Coordination Package’ One (1) Supervisor and One (1) Assistant "Day of Wedding" Coordinator included This does not include the cost of décor items such as Stationery, Linens, Flowers etc. or vendor services Every wedding includes (1) Event Planner and at least (1) additional Assistant for the Wedding Day If ushers are required for arranged seating there will be an additional fee of $350 per usher From supervision of setup through tear down, MERGE is onsite for your wedding (approx. twelve (12) hours) Travel fees and expenses will apply for selected venues outside of Trinidad these costs will be discussed and applied accordingly

*Pricing of Wedding Planning packages are based on a percentage fee structure

wedding E V E N T S

PACKAGES

WEDDING DAY OF COORDINATION

Day of Coordination was created for the bride who have already planned their entire event but are still looking for peace of mind on that big day. Having a ‘Day of Coordinator’ means that you, your family and friends can enjoy the celebration without worrying about all the behind the scenes details of running your event. Approximately two (2) weeks prior to your celebration, we will meet you at your venue to become familiar with your plans, visions and vendors. On your big day we are the first to arrive and the last to leave!

This services includes: Initial Meet and greet consultation up to three (3) hours Two (2) face to face meetings of up to two (2) hours each Unlimited consultation via telephone and e-mail. This service starts from the date our services are retained and continues throughout the wedding planning process up to your Wedding Day (1) A site visit at the selected venue with all vendors to further discuss design, set-up, floor plan layout and flow of the overall event Twelve (12) hours of coordination Assistance with floor plan / layout Review all vendor contracts Liaise with and re-confirm all vendors Create entire Wedding Day timeline and email to vendors at least one week prior to the wedding Receive all deliveries, greeting and supervising all vendors as they load in and set up, etc. Onsite coordination and management of the entire wedding day including; Ceremony and reception set-up, orchestrating your grand entrance, speeches, cake cutting, first dance, bouquet and garter toss with entertainment / DJ (this also includes counting bar stock before the bar opens and at the end of the night) Ensure proper placement of the guest’s assigned seating place cards, guest books, pens, photographs, candles, wedding favors, ceremony programs, menu cards--per your exact instruction Distribution of all final payments and gratuities At the end of the night, we make sure your gifts, toasting glasses, sign in book or picture, cake etc are packed up and the last guests have left. So you can relax and enjoy your special day!

Every wedding includes one (1) Event Planner and one (1) Additional Assistant for the Wedding Day If ushers are required for arranged seating there will be an additional fee of $400 per usher Travel fees and expenses will apply for selected venues outside of Trinidad these costs will be discussed and applied accordingly

Wedding Day Coordinating starts at $8,000.00

wedding E V E N T S

PACKAGES A LA CARTE WEDDING SERVICES

MERGE will work with you to determine exactly what we can do for you. These optional A La Carte services are for clients who have already done some of the legwork (i.e. have their own florist or caterer) but may need help with décor or other details. We can help you to fill in the blanks.

You can choose any one of the following services:  Additional personalized face to face consultations can be added and will be billed at an hourly rate  Wedding Day coordination exceeding contracted hours can be added and will be billed at an hourly rate  Additional assistant "Day of Wedding" coordinators are required for select venues, larger weddings and multiple location weddings and will be billed accordingly  Ushers may be required for weddings with seating arrangements  Digital floor plans and seating charts  Event styling, design, concept and execution  Vendor recommendations  Vendor appointment attendance  Coordination of: •Engagement parties •Bridal showers •Brunches •Rehearsal dinner •Bachelor / Bachelorette parties •Baby showers  Arrange and coordinate wedding weekend activities and special events for out of town guests  Distribution of welcome packages for guests  Guest accommodation arrangements  Receive RSVP’s and make follow up calls for guest attendance  Multiple day cultural wedding events exceeding contractual agreement  Design of custom monograms or artwork for Invitations and other stationery

*A La Carte services can be purchased on their own or along with any of our other Wedding Services. Please contact us for prices and more information.

E V E N T S

OUR PROCESS

Here’s how it works Our process is about collaborating to create an event that is unique to you. It’s about designing a personal look and feel that incorporates intimate details with your distinctive style to create an experience that both you and your guests will remember. We want every one of your guests to walk away from your event saying, “… it was so you!”

Step One: Initial Consultation Regardless of the service we will be providing, our process begins with a consultation where we’ll learn more about you, your event and your vision. We’ll also want to understand the tone you want to set, your personal style, your desired color palette and even what inspires you. You can even send us pictures, fabric swatches, links to websites or blogs—anything you have to help us realize your vision. At this initial meeting we will ask a lot of questions so be prepared!

Step Two: The Proposal From there we’ll create a custom proposal for you to review. Any feedback on our proposal is most welcomed.

Step Three: Contract Agreement and Deposit Once the proposal and pricing are agreed upon, we will send you a Wedding Agreement outlining our policies, procedures and services contracted . We will tentatively put you in on our calendar from the date of our initial consultation but we require a signed Wedding Agreement and a 60% non-refundable deposit to secure your event date.

Step Four: The Details This is the stage where we start to elaborate on and fine-tune the details. Depending on the services contracted we begin our timelines, floor plans, site visits, requesting vendor quotes etc. Once all vendor quotes are approved, the client will be required to pay the required down-payments to each of the vendors to secure their services (this is usually a 50% down-payment).

Step Five: Implementation At this stage we ensure all vendors, deliveries, set-up are on schedule and everything is in place for your event. Final payment is required the week prior to your event date. Should the scope of works vary from any initial plans, MERGE reserves the right to revise fees accordingly.

Pricing Each event is tailored to the requirements and unique style of each client, our pricing is flexible and is based on a number of variables such as venue logistics, size and complexity of the event. We are committed to working with you to create the event of your imagination within your budget.

E V E N T S

event

PLANNING

CONTACT US event

MANAGEMENT

72 Boundary Road, El Socorro Trinidad & Tobago, W.I. 868.74.MERGE 686.686.1121 EMAIL info@mergeeventsltd.com WEBSITE www.mergeeventsltd.com OFFICE CELL

event

DECOR

event

RENTALS

The MERGE team looks forward to providing you with the best products and services available while staying in the line with your budget.

Initial consultations are complimentary and by appointment only in order to give our clients the full attention they deserve. Contact us today to discuss your wedding!

MERGE EVENT PRODUCTIONS LTD. 72 Boundary Road, El Socorro Trinidad & Tobago, W.I. 868.74.MERGE 868.686.1121 info@mergeeventsltd.com www.mergeeventsltd.com ww.facebook.com/mergeeventsltd.com

Thank you for considering Merge Events

E V E N T S

RENTALS DÉCOR PLANNING & MANAGEMENT