2015 Wedding planner

Wedding Planner

2015

2 Wedding Planner

Reception Messenger-Inquirer Sunday, January 18, 2015

pick the site that fits your needs

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ne of the most important decisions a couple will make when planning their wedding is where to hold their reception.

Once a couple is engaged, picking a reception site should be among their first items on the wedding planning to-do list.

Here are some tips for finding the reception site that is right for you.

When to book

According to Scott Delk, food and beverage director of The Pearl Club (formerly known as The Summit), couples should try to book their reception site about a year out, “especially if they have a very specific date (and) also if they want to have a date in the summer.”

The Owensboro Convention Center books receptions 10 months out, said Jamie Roby Johnson, sales manager at the convention center, and there are waiting lists for certain dates.

“I recommend looking as soon as possible just to see the different venues — see what everyone has to offer, then (make) the decision for what is right for you,” she said.

Richard Stallings, executive officer for the Home Builders Association of Owensboro, said people often book the HBAO’s facility a year out.

“It seems like the room for the reception is every bit as important as the location of the wedding,” he said.

What to look for

Finding a space that is the appropriate fit for your wedding reception is important.

The Owensboro Convention Center can accommodate a reception with 400 or 500 guests or smaller. The Home Builders Association of Owensboro’s reception site holds about 150 people, while The Pearl can accommodate up to 200 for an indoor reception.

One of the main things to consider when selecting a reception site is how many people

you are expecting and what your guest list is going to look like, said Kate Douglas, event supervisor for the convention center.

“That’s one main thing because you want to make sure you’re booking at a place that holds everybody (you will) have at the wedding,” she said.

Couples should consider how large their event is going to be and a price point when booking their reception site, Delk said.

“Have a budget in mind when you show up,” he said.

Other tips

Be aware of the rules a venue has, Delk says, especially things the site might not allow. The Pearl Club, for instance, doesn’t allow glitter, rice or bird seed. Make sure to read the fine print on any contracts with the venue.

Some venues might be willing to negotiate with couples on aspects of the reception if they also have the wedding at the venue, he said.

Make sure the venue offers what you need, such as the ability to control lighting or heating and cooling, Stallings said, and that it can accommodate all of your needs, such as a dance floor, cake table, head table or video projector.

Consider hiring a wedding planner, Douglas said.

“It makes things a lot less stressful,” she said. “There are a lot of small details that need to be taken care of at the last minute.”

Or, if a couple doesn’t want a full-service wedding planner, at least appoint somebody a day-of coordinator so that the reception site has a point person to talk to if issues arise at the reception instead of needing to bother the bride and groom, Johnson added.

“We want them to be able to enjoy their wedding day,” she said. “That is definitely important.”

Sweet!

Messenger-Inquirer Sunday, January 18, 2015

Wedding Planner 3

Groom’s cake making a comeback

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uests and well-wishers expect to see at least one cake at wedding receptions. But wedding guests should not be surprised if they attend a wedding and notice two cakes sharing the spotlight on the dessert table.

Groom’s cakes have existed for generations but have fallen out of favor in many parts of North America since the 1970s.

Now groom’s cakes are experiencing a resurgence in popularity.

Donna Wedding, who co-owns Diane’s Bakery on U.S. 60 West, said groom’s cakes have been a staple at the bakery since it opened 10 years ago.

“We almost always do a groom’s cake with every wedding cake,” Wedding said.

A groom’s cake traditionally represents something masculine, providing a contrast to the oft-feminine features, such as floral bouquets and frilly gowns, that dominate many weddings. Groom’s cake designs often reflect a particular hobby or interest of the groom’s.

Historically, groom’s cakes are chocolate, a sharp contrast to traditional wedding cakes, which tend to be vanilla and white.

Nowadays, Wedding said, most groom’s cakes are usually whatever the groom’s favorite cake is.

Groom cakes often come in unusual shapes, such as a football helmet featuring the groom’s favorite team. Wedding said they’ve also done Army tanks at Diane’s.

Wedding and groom cakes are typically different flavors. Chocolate, white and strawberry are standard flavors for wedding cakes while a groom’s cake could be a hummingbird or Italian wedding cake.

Groom’s cakes provide additional cake servings as well as a way for the groom to be recognized on his wedding day, Wedding said.

Couples should contact a bakery at least a couple of months before their wedding to pick out cakes, Wedding said, especially if they are getting married in May or June, which are still the most popular months.

The bride — and her cake — typically steal the show at the average wedding.

Therefore, a groom’s cake can be a special touch that allows the groom to bask in his own wedding-day spotlight

4 Wedding Planner

Distinctive Messenger-Inquirer Sunday, January 18, 2015

make your wedding unique

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eddings are steeped in tradition — no matter whom you are or where you live. But what if you’re not interested in wearing the same dress your mother did, getting married in the same location your sister did or wearing something blue?

Don’t worry, you’re not alone. Plenty of brides search for ways to make their special day as unique as they are. Here are four ways to put your own special spin on this classic tradition.

• A guest book you’ll use. Signing the guest book is a common tradition at most weddings. After the wedding is over, however, this priceless keepsake often disappears into a box never to be seen again.

Break from tradition by creating a guest book you’ll actually use. Take a trip to an Owensboro area book store with your partner and browse the coffee table books.

Once you find one that interests both of you, claim it as your guest book. Your wedding guests can sign their names in the margins and afterwards you’ll be left with a permanent, functional guest book to display for visitors and friends.

• Dance under the stars. Looking to create a one-of-a-kind wedding? Don’t rent the same ballroom as all of your friends.

Host your reception outdoors. There are many venues to choose from in Owensboro.

You can rent a dance floor from a local rental facility and trained technicians will arrive to set it up easily. You’ll dance on a traditional wood floor while looking up at the stars — what could be more original than that? Don’t forget to rent a tent so that weather doesn’t dampen the mood.

You can find more unique flooring ideas at RentalHQ.com or from local vendors.

• Treasure the memories. Get your guests involved in the event by placing blank cards and pens at each seat location.

Ask your guests to write about their favorite memory of you and/or your spouse. Collect all of these cards and turn them into a scrapbook for a treasured keepsake.

• Prepare a menu that is uniquely you.

Chocolate fountains were once unique, but now they’re commonplace. However, there are plenty of unique edible snack options you can include in your special day. Talk to your Owensboro caterer for options.

270-684-4688 877-836-5842

Memories Messenger-Inquirer Sunday, January 18, 2015

Wedding Planner 5

preserve bouquets and arrangements

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bride’s gown may garner its share of attention come her wedding day, but floral arrangements also tend to impress guests. Fresh flowers make a wedding and the ensuing reception more inviting and appealing.

According to The Knot.com, couples can expect to spend 8 percent of the wedding budget on flowers. That can be a considerable expense for flowers with a shelf life of only a day or two.

Instead of tossing beautiful bouquets and other flowers into the garbage once the wedding day has come and gone, couples can use various methods to preserve those impressive displays.

Talk to an Owensboro-area florist to see what variety of flowers works best for your ceremony and budget as well as ones that can be easily preserved.

Air drying

One of the easiest ways to preserve flowers is to dry them out. This is best done by hanging blooms upside down so they will remain straight.

Secure flowers in small bundles and hang from an out-of-the-way spot in a cool, dry area.

The flowers may need to remain hanging for up to three weeks before they are completely dried out. Gently remove the flowers and arrange them in a vase or another container.

Pressing

Pressing is another way to preserve floral arrangements. To press flowers, find a few heavy books to stack or another weighted object.

Place the flowers between parchment paper or waxed paper and lay the heavy items on top.

You also can place the flowers in tissue paper between the pages of a book so they are not jostled.

Leave the blooms for a week or two and then check on them before putting them in a shadow box or photo frame.

Chemical drying

Silica gel, borax and regular sand can be used to dry and preserve flowers. These can be handy for people who desire to preserve an entire bouquet as-is.

Silica gel can be purchased at home improvement retailers. Fill a deep container halfway with the silica gel or other drying material. Put in the bouquet and then gently add more product to the top of the flowers so they are completely submerged. Place a snug cover over the top of the container and let everything sit for about a week. Slowly the moisture will be absorbed from the flowers.

Some people choose to spray dried flowers with a sealant to keep them looking nice longer.

An all-purpose craft spray might work.

Check with your Owensboro florist to see if he or she will preserve the flowers for you for an additional fee.

Invitations

6 Wedding Planner

Messenger-Inquirer Sunday, January 18, 2015

postage pointers for the big day

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hether a couple is planning a lavish wedding or a more low key affair, the wedding invitations are an essential part of keeping guests informed about the big day.

While couples can now share details of their wedding through email or even digital invitations, many still prefer to go the traditional route and send paper invitations.

In addition to the cost of the invitations themselves, couples need to factor postage into their wedding budgets.

The following are a few postage pointers for couples about to tie the knot.

• Choose envelopes wisely. The size of your envelopes contributes to the cost of the postage

necessary to mail your invitations.

• Consider the weight. Mailings that exceed one ounce will require additional postage, even if they are in standard envelopes.

• Stamp the return envelope. Invitations typically include response cards that guests will send back to confirm if they will be attending the festivities.

• Prep invitations six to eight weeks in advance. Invitations should be mailed nearly two months prior to the wedding.

• Double-check envelopes before sending.

Ensure that postage is sticking well and that envelopes are well-sealed. In addition, verify that you have the most current addresses for recipients.

FULL EVENT DESIGN

Linens • Invitations • Rentals • Chairs • Floral

Cuisine Messenger-Inquirer Sunday, January 18, 2015

Wedding Planner 7

tasty wedding trends

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nce a couple has officially tied the knot, the newly recognized man and wife and all of their guests will retire to a party room where they can mingle, dance and enjoy a good meal.

In the past, standard fare like prime rib and roasted chicken dominated wedding menus.

But today’s weddings cater to people of various culinary tastes, and couples and their guests can expect more upscale and creative cuisine to be rolled out for wedding receptions. Talk to your Owensboro caterer for their recommendations on the newest trends.

Miniature bites

Many people say good things come in small packages, and when it comes to miniature versions of favorite foods, they may be right. Instead of large meals that fill guests up fast, they can munch on smaller bites of their favorite dishes.

How about a piece of meatloaf topped with whipped mashed potatoes? A cherry tomato with a small piece of mozzarella cheese makes a mini caprese salad. Turning favorite foods into bite-sized adventures can add a touch of whimsy to the reception.

Breakfast for dinner

Some couples are circumventing high price tags for their weddings by choosing to hold the festivities at less expensive times of day. Brunchthemed weddings are a big hit with those who would much rather dine on a stack of pancakes than a dish of pasta. Omelet stations, croissants and a bevy of other breakfast table fare can be enjoyed any time of the day.

Dim sum

Dim sum allows guests to sample different foods without filling up. Carts of dumplings and other small plates of appetizers can be wheeled around so everyone can choose what they want and what they want to avoid.

Gourmet comfort food

People love familiar comfort foods, but now gourmet comfort foods are shaking up wedding receptions. Mac-and-cheese with gouda and brie or chicken pot pie with a puff-pastry crust are a few offerings that can add glamour to downhome cooking.

Food with a show

Instead of passed foods or buffet stations, couples are opting to make food an experience for guests. An oyster bar with a chef serving fresh seafood or a dessert master whipping up flambé is a feast for the eyes and mouth.

Interesting buffet stations

Keep guests on their toes with various meal stations. A bountiful display of artisanal cheeses, fruits and breads will be a cheese lover’s dream.

These stations also can be appetizing focal points around the room and ensure all guests get a bite of what they like best.

Focus

8 Wedding Planner

Messenger-Inquirer Sunday, January 18, 2015

interview potential photographers

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ome moments are simply too important to trust to a camera phone.

Your wedding will be one of the most memorable times of your life and no one can capture it better than a professional photographer. So how do you find the right one? There are many photographers in the Owensboro area to choose from.

As you begin the interview process, here are several questions to help you determine if you’ve found the best photographer for your wedding.

1. Does the photographer have a gallery of wedding images you can review?

Reviewing sample work allows you to see the photographer’s strengths and weaknesses. You’ll also be able to get an idea of his or her style.

2. What is the photographer’s working style?

Some photographers are orderly and operate like wedding planners. Others prefer to sit back and let the events of the wedding unfold.

3. Is the photographer available for an engagement session?

An engagement session does more than provide you with images together before you get married. It’s also your first opportunity to work with your photographer and develop a relationship that will allow you to be completely at ease on your big day.

4. Will the photographer create a detailed shot list?

This list will ensure no important photo is missed during the commotion and excitement of the big day.

5. What kind of lighting will be used?

Whether you have an indoor or outdoor wedding, you’ll want to make sure your photographer has professional grade lighting equipment to deliver the images your wedding deserves.

6. Does the photographer have backup equipment?

A true professional photographer won’t miss your perfect shot because of a technology issue.

7. Does the photographer have liability insurance?

Your reception venue may even ask the photographer to submit a certificate of liability ahead of time.

8. What will happen to the images after your wedding?

Will your images be backed up to a hard drive or the cloud once processed? How long will your photographer keep the images afterward?

You won’t be able to see everything that happens during your wedding day. The right photographer will capture moments you never knew existed.

To learn how you can find the perfect photographer for your wedding, visit ppa.com/weddingphotographer.

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Registry Messenger-Inquirer Sunday, January 18, 2015

Wedding Planner 9

how to create your gift guide

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any once-popular wedding traditions have fallen by the wayside.

But one wedding tradition that has withstood the test of time is the wedding registry. Couples about to tie the knot still build a wedding registry so their guests know what to buy them as wedding gifts. This saves guests the trouble of agonizing over what to buy the couple getting hitched and also ensures that couples won’t receive two or more of the same item.

Building a registry can be fun, as couples add items they might otherwise not be able to afford. But there is a method to building a registry that can ensure the process of giving and receiving gifts is comfortable and convenient for everyone involved.

• Choose both Owensboro stores and national chains; it behooves couples to choose a national chain for their registry to benefit their out of town guests. A local boutique store might sell several items you would love to have, but that store may only be accessible to guests who live nearby.

• Choose a store with an online presence.

When choosing a store for your registry, it also helps to choose a store with an online presence that’s user-friendly.

• Choose more than one store. You also want to choose more than one Owensboro and chain store when building a registry.

• Visit the stores and do your homework.

Though some stores allow you to develop a registry entirely online, it still helps for couples to visit the store together and build their registries in the more traditional way.

• Choose items that vary in price. Many couples are sheepish about putting expensive items on their registries. That’s not surprising, as the cost of attending a wedding, especially one that features lots of out-of-town guests, can be substantial. But some guests, such as the

bride and groom’s parents and siblings, may want to give a more high-end gift, so don’t be afraid to include items in a range of prices.

• Don’t abandon the registry after your big day. Many retailers offer couples significant discounts on items from their registries that were never purchased, and those discounts may extend for as long as a year after the big day.

Revisit your registry after the wedding to see if you can find great deals on those items you never received and continue to do so until the registry expires.

Building a registry can be a fun activity for couples about to tie the knot. But there are some guidelines to follow to make the process go smoothly for guests and couples alike.

Hitched@Home

10 Wedding Planner

Messenger-Inquirer Sunday, January 18, 2015

don’t forget these details

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eciding to get married is one of the biggest and most important decisions many people will ever make. According to The Knot and WeddingChannel.com, the average wedding costing more than $28,000 — the cost of a new car or a down payment on a home, so your next biggest decision may be figuring out how to pay for it. With that in mind, many couples are opting to tie the knot at home. Although hosting your special day in your own backyard can cut costs and give you more flexibility, you must address some critical details before you walk down the aisle.

Beginning basics

First things first — make sure you have enough space to accommodate everyone. If you need to make extra space, get creative. Did you know you can fit more guests at round tables than rectangular or square ones? You can also invest in a short-term storage locker, which can temporarily house excess furniture as well as valuables.

Prepared and protected

Joe Vahey, vice president and product manager at Erie Insurance, suggests happy couples think about the following three key insurance issues when planning a wedding at their home or someone else’s to make sure they’re prepared for the unexpected: checking to see if your personal property insurance covers your wedding presents, getting liability insurance for the wedding itself and signing up for coverage on your wedding rings.

Regardless of how you choose to celebrate your big day, planning ahead to ensure you’re prepared and protected is one way to enjoy it worry-free, with the one you love.

DIANE’S BAKERY DELIGHTS

Weddings, Birthdays, Special Occasions Give Us A Call For All Your Baked Goods

Looking good

Once the behind-the-scenes details have been addressed, it’s time to pull back the curtain and focus on putting on a spectacular show.

Properly welcome guests by getting your landscape in tip-top shape and making sure to clean your house top to bottom a week before the wedding. Consider hiring professionals to lessen your responsibilities leading up to the big day.

Phone (270) 684-1108 • Fax (270) 684-1192

Wedding Planner 11

Comfort Messenger-Inquirer Sunday, January 18, 2015

dress to enjoy the day

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edding attire is known more for style than comfort. Formal wear, high heels and the various trappings of wedding day wardrobes do not always equate to a day of comfort. While dressing up will never be the same as slipping into a well-worn pair of jeans, there are ways for brides, grooms and guests to be comfortable on the big day.

• Dress for the weather. It’s tempting to put appearances before comfort. However, wearing clothing without regard for the weather is a surefire way to be uncomfortable all day long.

• Invest in alterations. Few people can wear clothing, especially formal attire, right off the rack. The services of a good tailor can prove invaluable.

• Choose the right size. Formal wear is frequently governed by a different set of sizes from everyday attire. Formal items are cut smaller and more in line with high fashion couture sizing.

Expect to have to go up in size with regard to formal gowns. Focus on the fit.

• Focus on footwear. Guests’ eyes likely won’t be on your feet. Many people subject themselves to uncomfortable shoes all in the name of fashion.

• Brides can go minimalist. Wedding dresses range from ethereal sheaths to layered princess gowns. The more fabric, tulle, boning and crinoline in the gown, the heavier it will be. Heavy gowns can make it difficult to move around.

• Eat and choose healthy foods. Don’t skip meals the day of the wedding. Choose lowsodium, low-sugar foods that provide sustained energy. In addition, be sure to drink plenty of water. Dehydration and hunger pangs can ruin a wedding by causing fatigue, headaches and fainting.

Comfort may not be a top priority when planning a wedding. Wedding guests and participants alike should dress with some manner of comfort in mind in order to make the day more enjoyable.

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12 Wedding Planner

Messenger-Inquirer Sunday, January 18, 2015

12-Month

WeddingPlanner Use this handy guide to keep important notes as you decide the details of your event. Keep these notes for reference so no details are missed!

RECEPTION SITE (12 months before wedding)

Headpiece_____________________________

Address_______________________________ Contact/phone__________________________ Setup date/time_________________________ Reception time/length____________________ Minimum/maximum # guests_______________ Size of tables___________________________ Tables/chairs rental fee___________________ China/linens rental fee_ __________________ Parking_______________________________ Handicap accessible?____________________ Total cost of venue_______________________ Deposit due____________________________ Date due_ _____________________________ Balance due____________________________ Date due_ _____________________________

Gloves________________________________

THE GOWN (9-12 months before wedding) Store_ ________________________________ Address_______________________________ Phone_ _______________________________ Contact_______________________________ Style__________________________________ Train length____________________________ Color_________________________________ Size_ _________________________________ Order date_____________________________ _____________________________________ Expected date_ _________________________ _____________________________________ Fitting dates_ __________________________ Total gown cost_________________________

Shoes_________________________________

Earrings_ _____________________________ Necklace______________________________ Lingerie_______________________________ Slip_ _________________________________

Hosiery_______________________________ Total accessory cost _____________________ Deposit due____________________________

Date due_ _____________________________

Balance due____________________________ Date due_ _____________________________ FOOD AND BEVERAGE (9 months before) Caterer_ ______________________________ Contact/phone__________________________ Price range of menu_____________________ Menu_________________________________ Price each_____________________________ Child price_ ___________________________ Punch and soft beverages_________________ Alcohol_ ______________________________ hors d’oeuvres__________________________ Total cost of food _______________________ Deposit due____________________________ Date due_ _____________________________ Balance due____________________________ Date due_ _____________________________

Messenger-Inquirer Sunday, January 18, 2015

FLORALS (9 months before wedding) Florist_____________________________ Contact____________________________ Address____________________________ Phone_ ____________________________ PHOTOGRAPHY (9-12 months before wedding) Photographer_ _________________________ Address_______________________________ Phone_ _______________________________ Contact_______________________________ Arrival time/place_______________________ Hours of work__________________________ Photography cost_ ______________________ Film/developing cost_____________________ Travel cost_____________________________ Wedding albums_ _______________________ Additional prints________________________ Engagement photo_ _____________________ Wedding announcement photo_ ____________ Special requests_________________________ Who owns negatives?____________________ Total cost of photography_________________ Deposit due____________________________ Date due_ _____________________________ Balance due____________________________ Date due_ _____________________________ Date album will be ready_ ________________ BRIDAL ATTENDANTS (6 months before wedding) Store_ ________________________________ Dress_________________________________ Style__________________________________ Color(s)_______________________________ Sizes_________________________________ Headpiece_____________________________ Shoes_________________________________ Sizes/colors____________________________ Gloves________________________________ Jewelry_ ______________________________ Order date_____________________________

Wedding Planner 13

Expected arrival________________________ _____________________________________ Fitting dates_ __________________________ Total attendant cost _____________________ WEDDING CAKES (6 months before wedding)

Bakery________________________________ Contact/phone__________________________ Setup date/time_________________________ Cake flavor/shape_______________________ Filling/Icing_ __________________________ Side/Icing toppings______________________ Decoration/Top_________________________ Tiers/servings_ _________________________ Groom's cake flavor/shape________________ Servings_______________________________ Total cost of cakes_______________________ Deposit due____________________________ Date due_ _____________________________ Balance due____________________________ Date due_ _____________________________ TRANSPORTATION (6 months before) Limousine service _______________________ Contact/phone__________________________ Make/model____________________________ # of vehicles/passengers__________________ Hours needed_ _________________________ Total transportation cost__________________ Deposit due____________________________ Date due_ _____________________________ Balance due____________________________ Date due ______________________________ PRINTING (6 months before wedding) Printer________________________________ Address_______________________________ Phone_ _______________________________ Contact_______________________________ Invitation style__________________________ Enclosures__________ Responses __________ Announcements______ Envelopes __________ Thank you cards_ ____ Stationery __________ Pew cards___________ Programs __________ Change-of-address cards_ ________________ Date ordered___________________________ Date expected__________________________ Total printing cost_______________________ Deposit due__________ Date due __________ Balance due__________ Date due __________ Total postage cost _____________

14 Wedding Planner

Messenger-Inquirer Sunday, January 18, 2015

GIFT REGISTRY (6 months before wedding) Registered at___________________________ Address_______________________________ Phone_ _______________________________ Contact_______________________________ Items registered _ _______________________ ________________________ ________________________ ________________________ Registered at___________________________ Address_______________________________ Phone_ _______________________________ Contact_______________________________ Items registered _ _______________________ ________________________ ________________________ ________________________ Registered at___________________________ Address_______________________________ Phone_ _______________________________ Contact_______________________________ Items registered _ _______________________ ________________________ ________________________ ________________________ Registered at___________________________ Address_______________________________ Phone_ _______________________________ Contact_______________________________ Items registered _ _______________________ ________________________ ________________________ HONEYMOON (3-6 months before wedding)

Travel agency_ _________________________ Address_______________________________

Phone_ _______________________________ Destination____________________________

Passport or Visa needed__________________ Departure date & time_ __________________

Airline________________________________

Flight Number__________________________

Cost__________________________________ Car rental company_ ____________________ Cost__________________________________ Estimated taxi cost_ _____________________ Hotel name_ ___________________________ Address_______________________________ Phone_ _______________________________ Meals included_ ________________________ Spending money estimate_________________ Total cost of honeymoon__________________ Deposit due____________________________ Date due_ _____________________________ Balance due____________________________ Date due ______________________________ TUXEDOS (3 months before wedding) Store_ ________________________________ Address_______________________________ Phone_ _______________________________ Contact_______________________________ Jacket style/color_ ______________________ Shirt style/color_________________________ Cummerbund/Vest style/color______________ Tie style/color__________________________ Shoe style/color_________________________ Total Tuxedo Cost_______________________ Deposit due____________________________ Date due_ _____________________________ Balance due____________________________ Date due_ _____________________________ CEREMONY MUSIC (3 months before wedding) Recorded Music_________________________ Soloist/group___________________________ Contact_______________________________ Address_______________________________ Phone_ _______________________________ Time of arrival_________________________ Song details_________________________ Total cost of ceremony music_ __________ Deposit amount______ Date due_________ Balance due_________ Date due_________

Messenger-Inquirer Sunday, January 18, 2015

RECEPTION MUSIC (3 months before wedding) Recorded Music______________________ Band/DJ_ __________________________ Contact____________________________ Address____________________________ Phone_ ____________________________ Time of arrival______________________ Hours of play_______________________ Total cost of ceremony music_ __________ Deposit amount______ Date due_________ Balance due_________ Date due_________

CEREMONY

Wedding Planner 15

Delivery Times_ ___________________ Altar_ ___________________________

Pew markers______________________

Bridal bouquet_ ___________________ Attendants’ bouquets________________ Flower girl bouquet_ _______________ Groom’s boutonniere________________ Groom’s attendants’ boutonnieres______ Ring Bearer boutonniere_____________

Fathers’ and grandfathers’ boutonnieres_ ___ Mothers’ and grandmothers’ corsages__ Officiant

RECEPTION Room/Hall________________________ Head table________________________

Guest tables/number________________

Cake table________________________ ENGAGEMENT ANNOUNCEMENT

Beverage table_ ___________________

(6 weeks before wedding)

Going-away corsage________________

Contact the Messenger-Inquirer to_ announce your engagement

Tossing bouquet____________________ Others___________________________ Total cost of flowers_ _______________ Deposit due_______________________

Date due_ ________________________

Balance due_______________________ HAIR AND MAKEUP (6 weeks before wedding)

Date due_ ________________________ GOWN MAINTENANCE

Hairstylist__________________________

(after wedding)

Makeup artist_ ______________________

Cleaning cost_ ______________________

Address____________________________ Phone_ ____________________________ Appointment time_ ___________________ Total hair and makeup cost_____________

Storage cost_________________________ WEDDING ANNOUNCEMENT (after the wedding)

Contact the Messenger-Inquirer to_ announce your wedding

Attendants

16 Wedding Planner

Messenger-Inquirer Sunday, January 18, 2015

a guide to groomsmen

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rooms-to-be face many decisions regarding their pending nuptials, but few may prove as delicate as choosing the groomsmen for the big day. Friends who expect to be groomsmen may be disappointed if they are not ultimately chosen, while brothers may feel left out if they are not asked to walk a bridesmaid up the aisle.

Choosing groomsmen should not be taken lightly. Grooms-to-be who are facing some difficult choices with regard to that decision can follow a few pointers to ensure they make the right call.

• Pick a number. Before you even consider who you want your groomsmen to be, speak to your fiancée about how many bridesmaids she hopes to have. The number of groomsmen and bridesmaids typically matches, so your fiancée’s intentions may make your decision a lot easier.

• Choose the best man for the job. Many grooms pick a brother to serve as their best man, and while that’s a nice sentiment, it’s important that grooms recognize that being a best man carries with it some responsibility. If your brother is already incredibly busy or if you doubt he is up to the task of being a best man, then you might be better off asking him to be a groomsman and finding another best man who’s more capable of juggling the numerous responsibilities that come with being best man.

• Don’t forget your fiancée’s family. While you should not feel pressured to pick anyone in particular as your best man, if your fiancée has any brothers, ask her if she had her heart set on including any of them in the bridal party.

• Confirm their availability. When asking friends or family members to be groomsmen, it’s best to ensure they can actually attend.

Many grooms face difficult decisions when choosing their groomsmen. But there are ways to make such decisions a lot easier than they may seem.

eauty B Messenger-Inquirer Sunday, January 18, 2015

Wedding Planner 17

presentation preparation

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ll eyes are on the bride and groom on their wedding day. Feeling beautiful and dapper can boost a couple’s confidence and ensure they look back on their wedding photographs and videos with pride.

Certain beauty basics and makeup and hair strategies can help any bride look spectacular on her wedding day. The following are some dos and don’ts of wedding day beauty preparations.

DO employ the services of a professional hairstylist and makeup artist. There are many to choose from in the Owensboro area. Professionals have the experience and tools of the trade to help you to look your best. From contouring to make your face seem slimmer to enlarging the appearance of small eyes, some tricks of the trade are best left to the pros.

DON’T forget to schedule a trial run. Make this appointment several months before the wedding day so you have ample time to work with your stylists and experiment with colors and hair arrangements to fit your personality and the style of your gown.

DO allot enough time for the wedding day beauty appointment. If you will be going to a salon, block out two or more slots instead of one.

This way the stylist does not overbook and will not feel rushed. Many brides opt to have stylists come to their homes.

DON’T make any drastic changes to your appearance right before the wedding. This includes changing your hair color or texture, extreme tanning, using colored contact lenses, or chopping off all of your hair.

DO bring a veil, headpiece, hair extensions, and any other accessories to your hair consult.

This enables the stylist to practice working with these items.

DON’T tweeze or wax brows too close to the start of the ceremony. Redness and swelling are common side effects of tweezing and waxing, and they can be difficult to mask with makeup.

Instead, take care of hair removal a day or two prior to the wedding.

DO exfoliate your skin prior to the wedding.

This doesn’t necessarily mean you should endure a harsh fruit acid peel or another procedure. You can exfoliate with a gentle washing of your skin with a nubby washcloth to remove any dryness and errant flakes. Moisturize well to ensure a smooth palette for makeup application.

DON’T wash or condition hair the day of the wedding. Intricate styles tend to stay better when hair has a little grip. “Dirty” hair is easier to work with than shiny, freshly washed locks.

If you must wash, remember to thoroughly dry your hair before going to your appointment.

DO wear a little extra makeup than you are accustomed to wearing because it will show up better in photos. However, do not wear so much that you look clownish. A makeup artist can help you achieve the right balance.

Playlist

18 Wedding Planner

Messenger-Inquirer Sunday, January 18, 2015

include these classics

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elix Mendelssohn’s “Wedding March” is popular at wedding ceremonies near and far, but many songs also enjoy such widespread popularity. Sentimental standards help shape the celebration. Unless a couple intends to buck all trends, the following are some popular wedding reception staples.

• “Unforgettable”: Made popular in the early 1950s by Nat King Cole, “Unforgettable” experienced a resurgence in popularity in the 1990s thanks to a remix of the song that turned it into a duet between the late Cole and his daughter, Natalie.

• “Unchained Melody”: The Righteous Brothers classic was a hit in 1965 but rose to even greater

popularity when it was included in the 1990 film “Ghost.”

Couples still love to cut a rug to this song at their wedding receptions.

• “The Way You Look Tonight”: This oftcovered song is one of the more romantic songs to grace the American songbook.

Billie Holiday, Frank Sinatra and Fred Astaire have put their own unique spins on the song.

• “At Last”: Although Ella Fitzgerald was not the first artist to record this song, her version is arguably the most popular.

• “What a Wonderful World”: Louis Armstrong’s rousing rendition of this classic can make any reception even more upbeat.

RSVP

Messenger-Inquirer Sunday, January 18, 2015

Wedding Planner 19

how to handle those who don’t

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edding invitations are often a great source of information for guests. While wedding websites also provide a great opportunity for couples to get the word out about their weddings and share pertinent details like the date and location of the wedding, many people are still unfamiliar with the concept of a wedding website, and therefore they rely on invitations as their primary source of information about a wedding.

One of the most important bits of information couples must include on their wedding invitations is the RSVP date.

The RSVP, which stands for “repondez s’il vous plait,” is a couple’s request for a response to their invitation. The RSVP is typically a specific date by which guests must let the couple tying the knot know whether or not they plan to attend the wedding.

There are no rules that govern how far in advance of the wedding couples should ask their guests to RSVP, but some venues might want a final headcount or at least a close estimate of the final countdown three to four weeks before the big day. As a result, it’s best to ask guests to RSVP at least three weeks before the wedding and preferably four to five weeks before the festivities commence.

If invitations are mailed two to three months prior to the wedding, that gives guests ample time to determine whether they can or cannot join in the celebration.

While many guests will respond immediately or in plenty of time for couples to arrange seating and notify their reception venue, nearly every bride and groom has been forced to deal with guests who simply failed to respond to their invitations, a potentially precarious position for couples

to find themselves in as their wedding day quickly approaches.

When guests fail to respond on time, couples should maintain their composure and not take it as a sign of disrespect or indifference.

Guests might not be planning a wedding, but chances are they’re busy, too, and their failure to respond is likely just a mistake.

Before contacting those who failed to provide a timely response, wait a few extra days so responses that were mailed at the last minute can be counted among those that were received on time.

Once the deadline and subsequent extension has passed, couples can begin to contact those guests who have not responded to their invitations. If it’s a close friend or family member who hasn’t responded, simply call them on the telephone and politely ask if they plan on coming to the wedding. They won’t need to mail the RSVP at this point, so just jot down their response and thank them before moving on to the next person.

When a person who hasn’t responded is less familiar to the bride and groom, such as a parent’s distant cousin or professional colleague, then it’s perfectly reasonable to ask for help. For example, if a parent’s neighbor has yet to reply, ask Mom or Dad to drop by their house or call them on the phone to determine if they plan to attend.

The majority of invitees, if not all of them, who fail to respond on time will understand when contacted directly and asked if they plan to attend, so couples need not be nervous or confrontational when making phone calls or writing emails. Keep things short and sweet and let guests know their attendance is appreciated or their absence will be felt if they cannot make it.

Basics

20 Wedding Planner

Messenger-Inquirer Sunday, January 18, 2015

simplify to save

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implifying a few aspects of the wedding can save couples money without forcing them to make sacrifices that affect the look or feel of occasion. * Turn floral arrangements into multipurpose accessories. Bridesmaids typically carry beautiful floral bouquets during the wedding ceremony.

Once the ceremony has ended, repurpose floral bouquets as centerpieces for the reception tables and turn flowers used as aisle markers during the ceremony into small centerpieces on the escort card table or place them alongside the guestbook. * Scale back on the alcohol offerings.

Couples can save a substantial amount of money by simplifying the alcoholic offerings at their reception.

Instead of a full top-shelf bar, offer guests one or two choices of popular liquors such as whiskey, rum and vodka and steer clear of especially expensive brands. * Choose a classic cake. Instead of a specially designed, labor-intensive cake, choose a classic cake that won’t break the bank.

Classic cakes can add an elegant touch to a wedding.

Your Owensboro bakery can help you select the cake that is right for you and your budget.

Perfect for Your Wedding and Reception!

Call or go online for details and reservation: 270-281-4653 • TPCowensboro.com

Expense$ Messenger-Inquirer Sunday, January 18, 2015

Wedding Planner 21

hidden costs blow your budget

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n the days of yore, the responsibility of paying for a wedding fell to the bride’s parents. But that tradition has largely fallen by the wayside in recent years, when more and more couples have used their own savings to finance their weddings. Few couples enter the process of planning their weddings unaware of just how expensive weddings can get, but costs can easily begin to escalate if couples are not careful.

Couples know that certain wedding expenses, such as the cost of booking a reception hall, will eat up a large portion of their budgets.

But there are some hidden expenses that couples must build into their budgets to avoid finding themselves in debt as they walk down the aisle as husband and wife.

• Sales tax might not seem so significant when you’re buying everyday items, but the taxes add up quickly when paying for a wedding.

• Gratuities are another potentially hefty expense that often takes engaged couples by surprise as they start to plan their weddings.

Some reception halls build gratuities for staff into their estimates, and these tips for the staff can be as high as 25 percent at some venues.

• Couples who plan to invite guests via email or online invitations can skirt the cost of postage.

But many couples still prefer traditional paper invitations, which include return envelopes that tradition suggests should also be stamped. Save-the-date cards have grown in popularity as well, and these cards must also be stamped and mailed.

Depending on the size of your guest list, postage can cost several hundred dollars before you mail your last invitation. And don’t forget to save some money for postage to mail thank-you cards once the big day has

come and gone.

• Overtime fees for reception hall staff and additional outside vendors are typically written into contracts, but few couples imagine needing more than the predetermined allotment of time noted in their contracts.

But it’s better to be safe than sorry, as unanticipated events such as a misplaced wedding license or heavy traffic on the way to the venue can force the party to start late and thus extend past its deadline.

Set aside some money for overtime so you don’t find yourselves scrounging for dollars or charging the extra few hundred dollars on your credit cards.

Weddings are expensive, and even more so when hidden fees start to make their presence felt. Couples who build such fees into their budgets will find it easier to avoid breaking the bank than those who don’t.

FirstDance

22 Wedding Planner

Messenger-Inquirer Sunday, January 18, 2015

popular and modern choices

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couple’s first dance as man and wife is a cherished wedding tradition.

While the first dance can help set a positive tone for the reception, it also can negatively impact the festivities if a poor song is chosen.

Couples may feel pressure to choose the perfect song.

Yes, this is a song that the couple has selected to represent their love for each other, but it also should be one that will speak to the masses and can be thoroughly enjoyed by all.

Your Owensboro-area DJ can help you pick a song if you and your significant other need help.

Couples want to avoid a song that does not seem to fit with the festivities. For those couples who need a little musical inspiration, turn to many of the modern hits you’re bound to hear on the radio, which may help you to shine in that first dance.

• “A Thousand Years” by Christina Perri • “All of Me” by John Legend • “I Choose You” by Sara Bareilles • “Better Together” by Jack Johnson • “I Won’t Give Up” by Jason Mraz • “I Don’t Dance” by Lee Brice Couples can make that first moment on the dance floor a special experience by choosing modern classics for their first dances.

RESERVE THE BANQUET ROOM Perfect for Receptions

BANQUET ROOM

• Prep Kitchen • Tables & Chairs for 150 • Audio/Video Equipment Available 3515 Wathens Crossing (270) 688-0353 www.HBAO.com info@HBAO.COM

BestforLast Messenger-Inquirer Sunday, January 18, 2015

Wedding Planner 23

tips for your honeymoon

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couple’s honeymoon is their first real chance to relax and unwind after the hustle and bustle of wedding planning. Couples who want to make sure their first getaway as husband and wife goes off without a hitch might want to take the following advice.

1. Start saving early. Honeymoons are expensive, so to afford the vacation of your dreams it’s wise to begin saving for the honeymoon as early as possible. It may be well worth it to compromise and make sacrifices in other areas to ensure you have enough funds for your dream honeymoon getaway. Do not expect cash gifts at your wedding to pay for your trip. If you do, you may be sorely disappointed when the time comes to take off.

2. Read online reviews. Online reviews can paint an accurate picture of a potential honeymoon destination. Look at vacationer-supplied photographs to see how the accommodations match up to the resort’s own marketing materials. You don’t want too many surprises, such as service fees, dirty rooms or a lack of beach amenities, to ruin your trip.

3. Plan at least one exciting outing. While on your honeymoon, be sure to go on at least one adventure. Try an activity you have never

done before, such as snorkeling, traveling a zip line or swimming with stingrays.

4. Pack early. After a long wedding day and reception spent dancing into the wee hours of the morning, you probably do not want to spend time packing. Pack your suitcases and travel essentials in advance of your wedding day so you have more time to sleep in before you depart for the airport. Also, remember not to over-pack.

You want to have room for the souvenirs you purchase along the way.

5. Enjoy your surroundings. Put down the smartphone or tablet enough to truly enjoy your surroundings. A honeymoon is an opportunity to relax, and that may not be possible if you’re tied to your devices. Friends at home can wait for your status updates and wedding pictures.

6. Splurge on something expensive. Whether it’s an ultra-fancy dinner or an exotic souvenir, indulge.

7. Leave your itinerary open. After scores of wedding appointments and watching the clock, it’s nice to fly by the seat of your pants.

Sunday, January 25, 2015 11:00 AM to 5:00 PM

Admission is $3.00 | Tickets available at the door Get prepared for your perfect day by attending the 2015 Your Perfect Day Wedding Show at the Owensboro Convention Center. Experience exciting door prizes, meet wedding planners and photographers, find the perfect dress and tux, food and cake samples and much more!

Call (270) 687-8800 or visit OwensboroCenter.com for more information.