Oklahoma City Public Schools Board Meeting Minutes, 1984 by Metropolitan Library System Oklahoma

MINUTES OF MEETING OF JANUARY 3, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, TUESDAY, JANUARY 3, 1984 AT 7:00 P.M.

PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Clyde Muse

President Vice President Member Member Member Member

ABSENT:

Hugh Long

Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Ronald Day, Attorney; Donald Ladd, Treasurer; Central Office staff members, representatives from professional groups, the news media and other interested persons.

CALL TO ORDER Ms. Brody called the meeting to order.

The invocation was given by Mrs. Hill.

Roll call established that six of the seven board members were present.

Call to Order

Roll Call

MINUTES OF PREVIOUS MEETINGS Mrs. Hill made the motion, seconded by Mrs. Hermes, to approve the minutes of November 28, and December 1, 1983 as presented. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #1 Mintues Approved

COMMITTEE REPORTS - BOARD MEMBER COMMENTS Mrs. Hill thanked Kaiser, Linwood and Buchanan Elementary Schools for scheduling their Christmas programs such that she was able to attend them all. Mrs. Hill asked that a travel request appear on the next regular meeting's agenda for her to attend a meeting of the Steering Committee of the Council of Urban Boards in San Diego on February 9-11, 1984 at no general fund travel expense.

Comments Mrs. Hill

Commenting on his recent trip to Houston, Dr. Heath said the Houston public schools suffered far worse damage because of the extreme cold weather than we did; their conservative estimates were between $l-$2,000,000 just for repair of pipes.

Comments Dr. Heath

ITEMS PENDING

The following property has been offered for sale by bid. Bids were received and rejected or, in some cases, no bids were received. "For Sale" signs have been placed on the property in order to solicit offers. Foster Site, S.E. 51st and Foster

Wright Elementary, N.E. 65th and Sooner Road

The following property has been offered for lease by bid. No bids were received or, in some cases, bids were rejected. Business Services staff currently negotiating to lease buildings to interested parties.

Ross Elementary, 4120 South Magnolia

Current situation

Sunnyside - Facility negotiations temporarily suspended. being reviewed to determine future plans.

Establishing of non-profit, fund raising foundation guidelines

Establishing of guidelines - Education Improvement Mini-Grants

Long Range Plan fSr Bodine Elementary School

Items Pending

MINUTES OF MEETING OF JANUARY 3, 1984 - CONT'D

HEARINGS Hearing Jerrie Reagan

Mrs. Jerrie Regan, patron, addressed the Board. Mrs. Reagan spoke concerning a recent problem with her daughter at Star Spencer High School and her placement of her youngest child in an elementary school in another district. LEGAL REPORT

Attorney's Report

Mr. Day reported as follows: "Tina Allen, a special education student within the district, has requested a due process hearing concerning her placement. The State Department of Education has scheduled that hearing for January 18, 1984. The student is presently in the process of undergoing.a battery of tests at the med center, which will not be completed and results not available until shortly before, if not after, that hearing date. After consultation with members of staff that are involved in the case, we intend to request a short continuance in order that we can evaluate the complete test results before presenting a defense to the case.

"Last week a statutory request was made upon the County Superintendent of Schools to determine the school residence of the students residing in the north half of the Sun Country Estates Addition in Midwest City. We have not received a response from that, but expect to, hopefully, in the near future.

Edna Lou Brennan v. Valley Brook "In the Brennan case, that was initially filed against the district and the town of Valley Brook, the district was earlier dismissed from the suit. Just recently, the town of Valley Brook has filed a third party petition rejoining ISD-89 back into the case, seeking indemnity from this school district in the event they're held accountable for damages. The answer date on that suit is January 28. Today I called the insurance attorney, notified him that the third party petition had been filed. It is anticipated that they will take up the defense of the district under the liability insurance policy.

Nguyen v. Byrd & Price

"A past employee by the name of Quang Van Nguyen has instituted a law suit, a civil rights case, against two employees of the district, Mrs. Byrd and Mr. Price. In the suit he is alleging age and race discrimination as well as a violation of procedural due process in connection with a reassignment and resignation that he made some time back. He is seeking back pay, reinstatement as an employee and damages in the amount of $20,000. The suit is filed in Federal Court in Oklahoma City and an answer will be due on or before January 11, 1984. I think this is a suit that they should defend since money damages are being sought."

FINANCIAL REPORT

Mr. Ladd gave a routine Treasurer's Report. Clerk.)

Treasurer's Report

(Copy on file in the office of the

SUPERINTENDENT'S REPORT R. #2 Authorization to Apply for Program

â&#x2013;

Mrs. Donwerth made the motion, seconded by Dr. Muse, to authorize the President of the Board and/or the Superintendent to execute documents and forms as required to apply for the following program:

Indian Education Program, FY 84-85, under Title IV, Part A of Public Law 92-318, Elementary and Secondary Indian Education Act. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. 4/

MINUTES OF MEETING OF JANUARY 3, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 2.

The motion was made by Mrs. Hill and seconded by Dr. Heath to grant permission to direct the following persons to attend conferences as indicated:

R. #3 Professional Travel Approved

At No General Fund Travel Expense to the School District (a)

Billie Metheny, Consultant, Special Education; Jack Sheldon, Psychologist, Assessment, 1984 ACLD International Conference, New Orleans, LA, February 28-March 2, 1984.

(b)

Sandra Johnson, Consultant, Special Services; Wyolene Brown, Coordinator, Assessment, National Council for Exceptional Children, Washington, D.C., April 23-27, 1984.

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

Remarks

Dr. Wright mentioned that Classen High School had to be closed that morning and students sent home because of flooding in the basement caused by broken water pipes. An 800 amp electrical box was out completely, and Dr. Wright said while we are waiting for a new one, which will have to be delivered from Dallas, a 700 amp box from the warehouse can be installed to provide power for the next day.

Remarks Superintendent

Dr. Wright reported that despite the cold weather, transportation went very well that day, due in large part to the Transportation Department being on the job the day before getting the buses ready. Broken water pipes were a problem during the holidays and overtime was required. Dr. Wright said a full report was not yet ready, but overtime costs for the period December 24-31 was estimated at $4,000. He said other extra costs in the form of energy and breakdowns like those experienced at Classen are anticipated. All except one person contacted to serve on the committee for the nonprofit, fundraising foundation have agreed to serve, and Dr. Wright said a first meeting should take place within the next one or two weeks.

PERSONNEL REPORT Dr. Wright recommended the Personnel Report as printed with one change as follows: Vickie Stewart, listed under Terminations, to be changed to Leave of Absence.

Mrs. Donwerth made the motion, seconded by Mrs. Hill, that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel reconrnendations and information listed be approved.

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #4 Personnel Report Approved as Amended

Helper

Moore, Anna

Mosley, Brenda

Engmann, Vera

Prairie Queen Custodial Worker

Bus Driver

Rogers, Charles

SERVICE:

Bus Driver

12-15-83

11-28-83

11-29-83

12-06-83

12-05-83

12-12-83

12-13-83

EFFECTIVE DATE

805.

490.62

$ 490.62

MONTHLY:

4.53

$ 4.53

HOURLY:

$18246.

ANNIIAI :

SALARY

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

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Dunlap, David

TRANSPORTATION:

Helper

Emerson Special Education

ASSIGNMENT

McClure, Sammie

FOOD SERVICE:

SUPPORT:

Teske, Larry

CERTIFICATED:

NAME

PERSONNEL EMPLOYMENTS

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MINUTES OF MEETING OF JANUARY

CONT'D

Watson, Willie

TRANSPORTATION:

Herrera, Mary

Bus Driver

12-09-83

12-15-83

12-09-83

West Nichols Hills Aide

Tooley, Eric

Helper

11-28-83

Johnson Aide

Frady, Cathy

Lodato, Eleanor

CERTIFICATED:

STUDY LEAVE:

LEAVES OF ABSENCE:

Peoples, Charles

Hoover/Eisenhower Special Education

Willard Custodial Worker

Prairie Queen Custodial Worker

Willard Trainee

ASSIGNMENT

1-03-84

10-14-83

12-09-83

12-08-83

EFFECTIVE DATE

GO O 3 Z5 CD

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FOOD SERVICE:

12-15-83

West Nichols Hills Aide

Burdick, Valerie

SUPPORT:

CLERICAL:

Wahl, Ricky

DISMISSALS:

1-20-84

Stewart, Vickie

Lowe, Ronald

SERVICE:

NAME

SUPPORT:

1-20-84

Grant Home Economics

EFFECTIVE DATE

Capitol Hill Middle Lanouaae Arts

ASSIGNMENT

Bandv. Marv

CERTIFICATED:

NAME

PERSONNEL TERMINATIONS

MINUTES OF MEETING OF JANUARY

CONT'D CH

MINUTES OF MEETING OF JANUARY 3, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING R. #5 Encumbrances Approved

R. #6 Purchasing Approved

Encumbrances

Mrs. Hill made the motion, seconded by Mrs. Hermes to approve items 1 and 2, ratification of December, 1983 payrolls and authorization for January, 1984 Payrolls; and for encumbrances as listed for December 15-22, 1983. (Copies on file in the office of the Clerk.) On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. Purchasing

The motion was made by Mrs. Hermes and seconded by Mrs. Donwerth to approve four items of purchasing as follows:

Teaching Aids Purchasing of teaching aids for use by External Funding (Indochinese) from the University of Iowa/CEEDE (available only from designated distributor and/or publisher). This purchase, in the amount of $1,342.30, is to be charged to account 240.01, Indochinese, and has been approved on our Federal Educational Grant and/or Programs.

Consultative Fees, Materials, Supplies Confirmation for consultative fees, materials and supplies for Personnel Services Department from Canter & Associates (Assertive Discipline Workshops). This confirmation, in the amount of $27,000.00 ($22,669.71 currently due to be paid and $4,330.29 due to be paid later). This purchase is to be charged to Account G250.05.

Permission to Place Orders Permission to place orders for the Central Food Service Department for canned tomato products for a period of time from December, 1983 through July, 1984 from Carnation Company, which submitted the low quotations on specifications and/or general conditions (8 mailed - 2 returned).

Art Equipment/Supplies

Purchase of art instructional equipment and supplies (clay, crayons, paint, shears, brushes, drawing pencils, etc.) for use at various schools, centers and warehouse stock) from the following companies which submitted the low quotations on specifications and/or general bid conditions (33 mailed - 15 returned):

Chaselle, Inc. Thompson Book & Supply Company Carpenter Paper Company, Inc. Pyramid Paper Company, Inc. Trinity Ceramic Supply Arrowhead Supply Dick Blick Company Swest, Inc. Sax Arts & Crafts Nasco

$10,096.86 21,858.36 12,447.80 4,212.87 1,421.04 545.50 204.00 8.30 1,816.04 124.35

TOTAL

$52,735.12

These purchases are to be charged to the following accounts:

$50,036.93 985.82 1,712.37

G240.00 G240.01 G1230.03 TOTAL

$52,735.12

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

;

MINUTES OF MEETING OF JANUARY 3, 1984 - CONT'D

GENERAL BUSINESS

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to approve confirmation to pay the Advanced Placement Program of the College Board $2,298 for A. P. Examinations (10 @ $27 and 52 @ $39) from Account 240.01, 1982-83 funds (test administered May 20, 1983).

R. #7 Approval to Pay for A. P. Exams

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

Ms. Brody introduced a Resolution, which was read in full by the Clerk, and upon motion by Mrs. Donwerth, seconded by Dr. Heath, was adopted by the following vote: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye...

Said Resolution thereupon was signed by the President, attested by the Clerk; sealed with the seal of said School District, and is as follows: RESOLUTION A RESOLUTION AMENDING THE FORM OF BUILDING BONDS OF 1983 AUTHORIZED TO BE ISSUED IN THE SUM OF $9,340,000.00 BY INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLHAOMA COUNTY, OKLAHOMA.

WHEREAS, on the 21st day of November, 1983, the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, authorized the issuance of $9,340,000.00 Building Bonds of 1983 to provide funds for the purpose of improving or acquiring school sites, constructing, repairing, remodeling and equipping school buildings, and acquiring school furniture, fixtures and equipment; WHEREAS, said Bonds were described in the offering materials mailed to potential purchasers as having the following redemption provisions: The Bonds maturing in the years 1985 through 1989, inclusive, shall not be subject to redemption prior to maturity. The Bonds maturing in the years 1990 and thereafter shall be subject to redemption at the option of the School District, in whole, or in part in inverse order of maturity and by lot within a maturity, on any interest payment date on or after December 1, 1989, at the principal amount thereof plus accrued interest to the date fixed for redemption. Notice of Redemption shall be given not less than thirty (30) days prior to the date fixed for redemption through publication of an appropriate notice in a newspaper published in Oklahoma County, Oklahoma, and sent by registered mail to the bank at which the bonds are payable; WHEREAS, the form of said Bonds set forth in the Resolution dated November 21, 1983, authorizing the issuance of said Bonds did not contain redemption provisions;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA:

That each of said Building Bonds of 1983 shall be in substantially the following form:

R. #8 Resolution Amending Form of Building Bonds of 1983 Approved

MINUTES OF MEETING OF JANUARY 3, 1984 - CONT'D

GENERAL BUSINESS - CONT'D

R. #8 Resolution Amending Form of Building Bonds of 1983 Approved Cont'd

UNITED STATES OF AMERICA

INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA (OKLAHOMA CITY BOARD OF EDUCATION)

BUILDING BOND OF 1983 NO._____

_______ %

Due:_________

$__________

KNOW ALL MEN BY THESE PRESENTS: That Independent School District No. 89 of Oklahoma County, Oklahoma, a body corporate, hereby acknowledges itself indebted to and for value received, promises to pay the principal amount set forth above to the person named below:

or registered assigns (hereinafter called the "Registered Holder"), for the bond number(s) set forth above, together with interest thereon at the rate specified hereon, from the date hereof until paid, payable semi-annually on the 1st day of June and the 1st day of December, respectively, in each year, beginning June 1, 1985. The principal of and interest on this Bond are payable in lawful money of the United States of America which, at the time of payment, shall be legal tender for the payment of public and private debts. Payments of interest hereon shall be paid by check of First National Bank and Trust Company of Oklahoma City, Oklahoma City, Oklahoma (herein called the "Fiscal Agent") payable to the order of the Registered Holder and mailed to the address shown in the Registration Record on or before the date on which each such payment is due. Payment of principal of this Bond shall be payable only upon surrender of this Bond to the Fiscal Agent. THE FULL FAITH, CREDIT AND RESOURCES of said District are hereby irrevocably pledged to the payment of this Bond. THIS BOND is one of an issue of like date and tenor, except as to date of maturity, rate of interest, denomination and redemption provision, totaling the principal sum of NINE MILLION THREE HUNDRED FORTY THOUSAND DOLLARS ($9,340,000.00), and is issued for the purpose of improving or acquiring school sites, contructing, repairing, remodeling and equipping school buildings, and acquiring school furniture, fixtures and equipment under Section 26, Article 10, of the Constitution, and Title 70, Chapter XV, Oklahoma Statutes, 1981, and other statutes of the State supplementary and amendatory thereto. The Bonds maturing in the years 1985 through 1989, inclusive, shall not be subject to redemption prior to maturity. The Bonds maturing in the years 1990 and thereafter shall be subject to redemption at the option of the School District, in whole, or in part in inverse order of maturity and by lot within a maturity, on any interest payment date on or after December 1, 1989, at the principal amount thereof plus accrued interest to the date fixed for redemption. Notice of Redemption shall be given not less than thirty (30) days prior to the date fixed for redemption through publication of an appropriate notice in a newspaper published in Oklahoma County, Oklahoma, and sent by registered mail to the bank at which the Bonds are payable.

No person shall be entitled to any right or benefit provided in this Bond unless the name of such person is registered by the First National Bank and Trust Company, Oklahoma City, Oklahoma as the Registrar of the School District on the Registration Record. This Bond shall be transferable only upon delivery of this Bond to the Registrar, duly endorsed or accompanied by a written instrument of transfer in form satisfactory to the Fiscal Agent, duly executed by the Registered Holder hereof or his attorney duly authorized in writing, and such transfer registered on the Registration Record. The Registrar shall not be required to make such transfer after the fifteenth (15th) day preceding any interest payment date until after said latter date. The name of the Registered Holder endorsed hereon shall be deemed the correct name of the owner of this Bond for all purposes whatsoever. The Registrar will keep the Registration Record open for registration of ownership of registered Bonds during its business hours. In the event of a change of Registrar for any reason, notice thereof shall be mailed, by registered or certified United States Mail, postage prepaid, to the Registered Holder at the address shown in the Registration Record, and such notice shall be effective on the date of mailing and sufficient as to all persons.

MINUTES OF MEETING OF JANUARY 3, 1984 - CONT'D

GENERAL BUSINESS - CONT'D

IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required to be done, precedent to and in the issuance of this Bond have been properly done, happened and been performed in regular and due form and time as required by law,and that the total indebtedness of said District, including this Bond, and the series of which it forms a part, does not exceed any constitutional or statutory limitation; and that due provision has been made for the collection of an annual tax sufficient to pay the interest on this Bond as it falls due and also to constitute a sinking fund for the payment of the principal hereof at maturity. IN WITNESS WHEREOF, said School District has caused this Bond to be signed by the President of the Board of Education, attested by its Clerk, and sealed with the seal thereof this 1st day of December, 1983.

(SEAL)

__________________________ President, Board of Education

ATTEST:

Clerk, Board of Education

R. #8 Resolution Amending Form of Building Bonds of 1983 Approved Cont'd

MINUTES OF MEETING OF JANUARY 3, 1984 - CONT'D

GENERAL BUSINESS - CONT'D

R. #8 Resolution Amending Form of Building Bonds of 1983 Approved Cont'd

AUTHENTICATION CERTIFICATE

This Bond is one of the Bonds of the issue described in the Transcript of Proceedings prepared for this Bond issue, and is one of the Building Bonds of 1983 of the Independent School District No. 89 of Oklahoma County, Oklahoma.

Date of Registration and Authentication.

Name of Registrar

By:

STATE OF OKLAHOMA

Authorized Officer

) ) SS. ) )

COUNTY OF OKLAHOMA COUNTY OF LOGAN

We, the undersigned, District Attorneys and County Clerks, respectively, of said Counties, in said State, in which the within named District is situated, hereby certify that the within Bond is one of a series of Bonds issued by the within named District pursuant to law, and that the entire issue of said Bonds is within the debt limit imposed upon said district by the Constitution and laws of the State of Oklahoma.

WITNESS our respective official hands and the seals of said Counties this of________ , 1983.

(SEAL)

day

District Attorney District Number

County Clerk Oklahoma County

District Attorney District Number

(SEAL)

County Clerk Logan County

FORM OF ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto__________ ____________________ ___ the within Bond and does hereby irrevocably constitute and appoint _________________________ attorney to transfer such Bond on the books kept for registration and transfer of the within Bond, with full power of substitution in the premises. Dated: ____________

Registered Owner

Signature guaranteed by:

In the presence of:

(Legal Opinion)

MINUTES OF MEETING OF JANUARY 3, 1984 - CONT'D =====

â&#x20AC;¢............ -

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=^=

GENERAL BUSINESS - CONT'D

STATE OF OKLAHOMA COUNTY OF OKLAHOMA

R. #8 Resolution Amending Form of Building Bonds of 1983 Approved Gont1d

) ) SS )

I, the undersigned, the duly qualified and acting Treasurer of the within named School District, in said County and State, hereby certify that I have duly registered the within Bond in my office on this the____day of________________ , 1983. WITNESS my hand the date above written.

Treasurer STATE OF OKLAHOMA OFFICE OF THE ATTORNEY GENERAL BOND DEPARTMENT ______________________ , 1983 I HEREBY CERTIFY that I have examined a certified copy of the record of proceedings taken preliminary to and in the issuance of the within Bond; that such proceedings and such Bond show lawful authority for the issue and are in accordance with the forms and methods of procedure prescribed and provided by me for the issuance of bonds of like kind; and that said Bond is a valid and binding obligation according to its tenor and terms, and, under the provisions of Title 62, Oklahoma Statutes 1981, Sections 11, 13, and 14, requiring the certificate of the Bond Commissioner of the State of Oklahoma thereon, is incontestable in any Court in the State of Oklahoma unless suit thereon shall be brought in a court having jurisdiction of the same within thirty (30) days from the date of this approval of said Bond appearing in the caption hereto.

Attorney General, Ex-Officio Bond Commissioner of the State of Oklahoma

ADOPTED AND APPROVED THIS 3RD DAY OF JANUARY, 1984.

President, Board of Education

ATTEST:

Clerk, Board of Education

(SEAL)

MINUTES OF MEETING OF JANUARY 3, 1984 - CONT'D

GENERAL BUSINESS - CONT'D R. #8 Resolution Amending Form of Building Bonds of 1983 Approved Cont'd

STATE OF OKLAHOMA COUNTY OF OKLAHOMA

) ) SS )

I, the undersigned, the duly qualified and acting Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, hereby certify that the foregoing is a true and complete copy of the Resolution authorizing an amendment to the resolution authorizing issuance of bonds for the purpose therein set out, adopted by said Board, and transcript of proceedings of said Board had at a regular meeting thereof duly held on the date therein set out, insofar as the same relates to the introduction, reading, and adoption of said .Resolution, as shown by the records in my office. I further certify that attached hereto are true and complete copies of public notice posted on the door of the Superintendent's office in said School District at least twenty-four (24) hours prior to the meeting at which said Resolution was adopted, excluding Saturdays, Sundays and legal holidays.

WITNESS my hand and official seal this 3rd day of January, 1984.

Clerk, Board of Education (SEAL)

13 MINUTES OF MEETING OF JANUARY 3, 1984 - CONT'D

BUILDINGS AND CONSTRUCTION

Mrs. Hill made the motion, seconded by Mrs. Hermes, to accept the low base bid plus alternates A, B, C, D and E, and the awarding of a contract to Jordan Construction Company, 123 South Broadway, Tecumseh, OK, 74873, in the amount of $687,764 for the remodeling of and addition to the Marvin York Center. This contract to be charged to Account B-1434. Mrs. Donwerth asked if the company recommended was in compliance with the Board's policy that individuals working on "hot" items have B.A.T. (Bureau of Apprenticeship Training) certification.

Motion to Accept Low Bid from Jordan Construction for Remodeling of Marvin York Center

A lengthy discussion followed. It was brought out that B.A.T. certification was not part of the specifications for the Marvin York remodeling. Various options for resolving the problem were discussed, including a change order or re-bid of the project. Mrs. Donwerth made a substitute motion that the current policy concerning B.A.T. certification required for "hot items" be reviewed; that we check with the low bidder to see if they can comply with the B.A.T. certification requirement, and if so, to verify what additional cost that would entail; and that the Board receive the report for action at the next regularly scheduled Board Meeting. Dr. Muse asked that the substitute motion be amended so that there would not be a delay of two weeks. He asked that the bid be accepted as presented if the contractor can perform the work in accordance with the district's requirements. Mrs. Donwerth agreed to the amendment; Dr. Heath seconded the motion as amended.

After additional discussion, the final amended motion was as follows: Acceptance of the low base bid plus alternates A, B, C, D, and E, and the awarding of a contract to Jordan Construction Company, 123 South Broadway, Tecumseh, OK, 74873, in the amount of $687,764 for the remodeling of and addition to the Marvin York Center. The bid is accepted conditionally upon the contractor showing compliance with Board policy concerning B.A.T. certification for work on "hot items", any additional cost to be negotiated by staff and brought back to the Board for approval. Such additional cost shall not cause the total price to exceed that of the next lowest bidder.

Substitute Motion to Delay Acceptanc to Ensure Contractor is in Compliance with Board B.A.T. Polic, Amendment to Substitute Motion Bid to be accepted if Contractor Meet Board Requirements R. #9 Perfected Motion Jordan Constructio Bid Conditionally Accepted

Dr. Heath called for the question and on roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

INFORMATION TO THE BOARD The Central Food Service Department Financial Statement as of November 30, 1983 was submitted as information to the Board (copy on file in the office of the Clerk).

UNFINISHED BUSINESS Dr. Smith announced that two boilers were operating at Classen and that classes would be held the next day. Ms. Brody asked that the maintenance people involved be thanked for their hard work.

NEW BUSINESS Mrs. Hill asked to have the policy concerning B.A.T. certification reviewed relative to the new Eugene Field school construction. Dr. Wright said he would get back to Board with recommendations. Dr. Heath asked for staff to review the Carnegie Report program, and suggested it bemade available to all high school staffs in the district who wished to view it. Dr? Wright said he would follow up on the request.

HEARINGS

None

Information to the Board

MINUTES OF MEETING OF JANUARY 3, 1984 - CONT'D

ADJOURNMENT

R. #10 Adjournment 8:35 p.m.___________;

A motion to adjourn was made by Mrs. Hermes and seconded by Mrs. Donwerth. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of the meeting is on file in the office of the Clerk.)

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA ) I, the undersigned Clerk of the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, do hereby certify that prior to December 15th of the last calendar year the date, time and place of this regular meeting was filed in the office of the County Clerk of Oklahoma County, Oklahoma. I also certify that at least 24 hours prior to the meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting. Witness my hand and seal of this School District this day of-Jxl^^'S Â»

______________________________

Clerk, Oklahoma City"Board of Education

MINUTES OF MEETING OF JANUARY 16, 1984

PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Clyde Muse

President Vice President Member Member Member Member

ABSENT:

Hugh Long

Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Ronald Day, Attorney; Central Office staff members, representatives from professional groups, the news media and other interested persons. CALL TO ORDER

Ms. Brody called the meeting to order. Mrs. Donwerth gave the invocation.

Call to Order

Roll call established that six of the seven board members were present.

Roll Call

MINUTES OF PREVIOUS MEETINGS

Mrs. Donwerth made the motion, seconded of December 12 and 19, 1983 and January votes were as follows: Mrs. Hill, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms.

by Mrs. Hermes, to approve the minutes 3, 1984 as presented. On roll call the Dr. Muse, aye; Mrs. Hermes, aye; Brody, aye. The motion carried.

R. #11 Minutes Approved

COMMITTEE REPORTS - BOARD MEMBER COMMENTS Mrs. Hill reported on the activities of the committee formed with Vo-Tech District 22. The committee, composed of Board members Hill and Paul Heath, staff members Jerry Smythe and Betty Mason, met with representatives of the Vo-Tech Board and staff on Tuesday, January 10, 1984. They will meet again on January 24. Their goal is to continue to develop policies and administrative guidelines for providing vocational education opportunities for 10th and 11th grade students. Mrs. Hill said after a long discussion an agreement was reached which resulted in the following motion, made by Mrs. Hill and seconded by Dr. Heath: "The joint committee for Vocational-Technical Education for school districts 1-89 and Vo-Tech 22 presents its interim report and recommends the following:

That the Board, Independent School District Number 89, instruct the Superintendent to provide written guidelines to all high school principals and other appropriate personnel that academics and vocational counseling will be afforded to all students in grades 10-11 on a oneto-one basis, during the month of February, thereby encouraging all students to pursue careers commensurate with their abilities." Because of time constraints, Mrs. Hill requested the Board declare the motion an emergency so that it could be voted on at that meeting. By consensus, the Board agreed. Dr. Muse asked what assurances would be built into the guidelines to protect students against over-emphasis on enrolling in vocational programs that could work to their disadvantage. Dr. Wright responded that the administration wanted only to make sure all students had the information. He said students are encouraged to enroll according to their interest, abilities and desires. He said administration is aware that some students should not be counselled into vocational/technical areas and that protection will be a part of the guidelines.

On roll call the votes'-were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

Committee Report Mrs. Hill

R. #12 Academic and Vocational Counseling to be Provided to all 10th & Uth Grade Students During February

MINUTES OF MEETING OF JANUARY 16, 1984 - CONT'D

COMMITTEE REPORTS - BOARD MEMBER COMMENTS, CONT'D

Comments Mrs. Hill

As a follow-up to her request for budget cutting suggestions, Mrs. Hill presented the Board with a report listing budget reduction recommendations which she had received from principals, staffs and patrons from the 17 schools in her district. Mrs. Hill mentioned some of the items listed. One common concern was that a duplication of certain printed material was occuring. Mrs. Hill asked that only a few copies of the Board Highlights be sent to each school instead of one copy per employee. Other items mentioned were Central Office, reduction of consultants, PRI and DMI, special centers such as Washington, Emerson and Cleveland. Mentioned by at least two persons were Artists-in-Residence, pre-school/day care, elementary counselors, Opening Doors and printing. Elementary schools suggested a reduction in media specialists and the use of aides. Middle schools said to cut computer classes and gifted and talented., High schools suggested cutting travel, in-house suspension, overtime. They also included increased rental rates and transportation under 1% miles as areas of review.

Comments Ms. Brody

Ms. Brody announed that John Marshall High School students collected $1,400 for Cerebral Palsy. She thanked them for their interest and effort.

Ms. Brody thanked the Service Center personnel for their "duty above and beyond" during the holidays when extremely cold weather caused water pipes to break in some buildings. Mrs. Brody said she and Dr. Wright will place a letter in each individual's personnel file thanking them for their dedication. ITEMS PENDING Items Pending_____ ;

Foster Site, S.E. 51st and Foster Wright Elementary, N.E. 65th and Sooner Road 2.

Ross Elementary, 4120 South Magnolia 3.

Sunnyside - Facility negotiations temporarily suspended. being reviewed to determine future plans.

Establishing of non-profit, fund raising foundation guidelines

Long Range Plan for Bodine Elementary School

Current situation

HEARINGS

None

LEGAL REPORT

Attorney's Report

Mr. Ronald Day reported as follows: Star School Litigation "Four new suits were filed a couple of weeks ago regarding the Star School explosion. Suits were filed by Rita Leniger, Donald Brown, Patricia Brown and a Mrs. Monroe. The answer date, or the date to respond, in all four cases is January 29, 1984. The suit papers have been referred to attorneys for the insurance company for the school (district). It is anticipated that they will take up the defense and handle that litigation.

Sunnyside Property

"Concerning the Sunnyside School property, we have received an agreement signed by Mrs. (Viola) Askew, who is owner of half of that property. It is a proposed agreement for the joint sale of the property by this district and her to unknown third parties in the future after appraisal and public notification. Under that agreement, each of the parties will retain half of the proceeds. The minimum sales price in that contract is $35,000."

MINUTES OF MEETING OF JANUARY 16, 1984 - CONT'D

=x SUPERINTENDENT'S REPORT

Mrs. Hermes made the motion, seconded by Dr. Muse, to include in its policy book the following as one of the Board's Statements of Policy:

FACILITY CONSTRUCTION/RENOVATION/REPAIRS - FBB

R. #13 Policy FBB to be Included in Board's Policy Manual

The Board believes that there is need to have Journeyman Craftsmen who are certified as set out in Title 29, Code of Federal Regulations,

Part 29, Bureau of Apprenticeship and Training, U. S. Department of Labor, responsible for the repairing, replacing, and working on specified mechanical equipment, and to operate a journeyman training program to meet this need.

To accomplish this, the Board, on April 5, 1982 approved a motion

stating;

"Regarding the Superintendent's Maintenance Study Report,

I want to move that along with establishment of the training program for Journeyman Craftsmen and with the establishment of new positions

of Journeyman Craftsmen in the Maintenance Department, that the Superintendent and staff establish procedures to have only Journeyman

Craftsmen repairing and replacing all water heaters, boilers and their

systems, gas lines and pressure valves, whether by the immediate hiring of such qualified people or by contract, or the combination of both and

hereafter only those having those qualifications will work on these systems."

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

In related matters, Mrs. Donwerth asked that in the regulation, FBB-R1, first paragrah, that "(or an apprentice under the Journeyman Craftsmen supervision)" be changed to the following: "(or B.A.T. indentured apprentice under the Journeyman Craftsmen supervision)" Dr. Wright mentioned that we now have assurance that qualified persons will be working on "hot" items at the new Eugene Field School presently under construction.

A motion was made by Mrs. Hermes and seconded by Mrs. Donwerth to authorize the President of the Board and/or the Superintendent to execute documents and forms as required to apply for the following program grant:

(a)

An Integrated Approach to Prescriptive Reading Inventory (PRI) for Limited English Proficient Students, under PL 95-561, ESEA.

In response to questions from Dr. Heath, Don Price explained the grant is intended to provide a means to pull together our state adopted text and other materials and match the PRI objectives with the other teaching materials that are available for use by these students. He also stated the grant woq/ld be straight (100%) grant funds for the program; approximately $50,000 a year for three years; for all students K-12; and that his department would write a proposal and submit it in competition with other districts around the country. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, abstain; Mrs. Donwerth, aye; Ms. Brody, aye. Five aye, one abstention. The motion carried.

R. #14 Authorization to Apply for Program Grant

MINUTES OF MEETING OF JANUARY 16, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D R. #15 Professional Travel Approved'

Mrs. Hermes made the motion, seconded by Dr. Heath, to grant permission to direct the following persons to attend conferences as indicated:

At No General Fund Travel Expense to the School District (a)

Albert C. Fuller, Teacher, Grant High School, Mid-Year Planning Conference for FBLA National Officers and Advisors, Washington, D.C., January 11-14, 1984. Confirmation

(b)

Ancil Warren, Principal, Monroe Elementary School; Orgel Ware, Principal, Heronville Elementary School; Bob Storie, Principal, Putnam Heights Elementary School; Dick Dykstra, Principal, Linwood Elementary School; Winfred Poemoceah, Principal, Shields Heights Elementary School; Jacquelyn Meziere, Principal, Kaiser Elementary School; Robert Webb, Assistant to Director of Elementary Schools, OEASP Winter Conference, Stillwater, OK, January 19-20, 1984.

(c)

Donald A. Price, Director, External Funding; Dr. Jesse Lindley, Assistant Superintendent, Educational Services; LaRue Donwerth, Member, Board of Education, Ideations Conference, Houston, TX, January 26-29, 1984

(d)

Betty Hill, Member, Board of Education, Council of Urban Boards, San Diego, CA, February 9-11, 1984.

(e)

Charles Lewis, Principal, Westwood Elementary School; Virginia Thompson, Principal, Lee Elementary School; Roy Watson, Principal, Davis Elementary School; Orgel Ware, Principal, Heronville Elementary School, South Central Elementary Principals Association Convention, Tulsa, OK, February 23-24, 1984.

(f)

Orgel Ware, Principal, Heronville Elementary School; Bob Dixson, Principal, Fillmore Elementary School; Winfred Poemoceah, Principal, Shields Heights Elementary School; Milton Denman, Principal, Ridgeview Elementary School, NAESP Convention, New Orleans, LA, April 10-16, 1984.

(g)

Dick K. Hsieh, Administrator, Language Program, External Funding, Sixth Annual Conference of the National Association for Asian and Pacific American Educators, New Orleans, LA, May 2-5, 1984.

Mrs. Hermes asked if any substitutes would be provided in the absence of the persons listed. Dr. Wright stated a subsitute was necessary only for Mr. Fuller, item (a), who chaperoned a student to the Future Business Leaders of America meeting. Dr. Muse asked if "no general fund particular fund or that the person district, Dr. Wright indicated no other funds, such as federal funds

travel expense" was a way to specify a was traveling at no expense to the General Fund dollars would be used, but could be used.

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. Remarks

Remarks Superintendent

Dr. Wright mentioned he had recently been visiting as many buildings as his schedule would allow. He said, in most instances, he was able to go into every classroom in those buildings and was very pleased with the quality of education and what he observed as good staff morale.

At a meeting of the House Education Committee, the Senate Education Commitee and the County Superintendent, Dr. Wright, who was in charge of the meeting, presented the large district's perspective of problems associated with the budget cutbacks. It was Dr. Wright's opinion from the meeting that the legislators' biggest problem right now is getting enough input from people who are concerned and want to see education remain at a high level and funding restored to the districts of this state. Dr. Wright summarized the report given to the Board of his trip to Hong Kong to visit his son over- the Christmas holidays. He said he learned a great deal while there and the experience intensified his pride of being an American.

MINUTES OF MEETING OF JANUARY 16, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D Remarks - Cont'd

Dr. Wright introduced Alice Anderson to remark on the transfer of teachers within the district to fill vacancies and the procedure used in making those transfers. Mrs. Anderson described the process used to determine the academic staff readjustments required, which was begun in late October, and the criteria used to make the determinations. Forty vacancies within the district will be filled. Mrs. Anderson pointed out that by transferring staff already on the district payroll, a savings of $387,000 can be realized. It is anticipated that the majority of the teachers can be assigned to their new schools by January 23, 1984, the first day of the second semester.

Remarks Superintendent, Cont'd

Discussion followed with responses to Board member questions by Dr. Wright, Mrs. Anderson and Mrs. Mason.

Dr. Heath stated he had received several calls from parents concerning the doubling up of grades if teachers are transferred. He asked if that was a common practice and if it had been taken into consideration. Mrs. Anderson gave the example of one school where enrollment was low in the first and third grades and had a high PTR (pupil/teacher ratio) in the second grade. The grades were split into combinations of first/second and second/third grades. Mrs. Mason said it was a fairly common practice in this district; the small schools we have make it difficult for us to not have the split grades. Mrs. Mason said she thought it did have an impact to make changes like this, but hard decisions had to be made.

In response to questions from Mrs. Donwerth and Ms. Brody, Mrs. Anderson explained how a comparative analysis of the information on the matrix sheet was used to determine which teachers would be transferred and how out of state teaching experience was accredited. Mrs. Hill requested that staff go on record as stating the enrollment figures presented to the Board were accurate, especially in the area of special education. Mrs. Anderson responded that daily fluctuations in enrollment would make it impossible to guarantee the 100% accuracy of the figures. She said in the special education area, where there is the most movement because of the testing in and out process, on Friday, January 20, she and Jim Johnson would go over the enrollment figures one more time. If changes were necessary at that time, they would be prepared.

PERSONNEL REPORT Mrs. Hill made the motion, seconded by Dr. Muse, that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel recommendations and information listed be approved.

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #16 Personnel Report Approved

Area Supervisor

Helper

Brown, Valerie

Garrison, Dahlia

Emerson Secretary

External Funding Stu. Intervention Adv

Southeast Lanquaqe Arts

ASSIGNMENT

Lankford, Pamela

FOOD SERVICE:

Curry, Ida

CLERICAL:

SUPPORT:

Similly, Karen

PROFESSIONAL-OTHER:

Nealy, Linda

CERTIFICATED:

NAME

1-09-84

12-16-83

1-04-84

1-10-84

1-09-84

EFFECTIVE DATE

4.53

$ 4.53

HOURLY:

$1210.

$ 905.

•

MONTHLY:

1470.

MONTHLY:

$21048.

ANNUAL:

SALARY

-A

Woubishet, Anteneh

Eisenhower Assistant Custodian

Helper

Pierson, Sherry

SERVICE:

Helper

ASSIGNMENT

McBee, Doris

Herrera, Mary

NAME

PERSONNEL EMPLOYMENTS

12-14-83

12-19-83

1-09-84

12-21-83

EFFECTIVE DATE

$ 935.

MONTHLY:

4.53

$ 4.53

SALARY

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MINUTES OF MEETING OF JANUARY

16, 1984 - CONT'D

1-20-84

1-20-84 1-20-84

Northeast Social Studies

Adams Intermediate

Rogers Band

Northcutt, Brenda

Scott. Paula

Smith, Eric

Simoson. Mildred

CLERICAL:

SUPPORT:

Seitz, Ronald

Adams Aide 1-03-84

1-13-84

1-20-84

Harding Counselor

Moreno, Anthony

Data Processing Project Team Leader .

1-20-84

Douglass Language Arts

Hopkins, John

PROFESSIONAL-TECHNICAL:

1-20-84

EFFECTIVE DATE

Harding Math/Science

ASSIGNMENT

Brown, Sue D.

CERTIFICATED:

NAME

Fishback, Jessie

TRANSPORTATION:

Mitchell, Curtis

SUPPLY:

Wilson, Cynthia

Bus Driver

Warehouse Worker

Helper

Area Supervisor

12-21-83

1-06-84

12-22-83

1-13-84

1-04-84

Helper

Smith, Lavon

Vickers, Martha

1-06-84

12-22-83

1-06-84

11-30-83

12-15-83

EFFECTIVE DATE

Helper

ASSIGNMENT

Smith, Donna

Hardina. Annie

Hamilton, Patricia

Frederick, Gladys

Coleman, Selma

Bouziden, Janie

FOOD SERVICE:

NAME

PERSONNEL TERMINATIONS

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MINUTES OF MEETING OF JANUARY

16, 1984 - CONT'D ro o

Janeway, Patrick

MAINTENANCE:

Wodi, Ebenezer

SERVICE:

SUPPORT:

NAME

Machinist

Custodial Services Custodial Worker

•

ASSIGNMENT

12-29-83

12-30-83

EFFECTIVE DATE

NAME

PERSONNEL TERMINATIONS ASSIGNMENT

EFFECTIVE DATE

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MINUTES OF MEETING OF JANUARY

16, 1984 - CONT'D

Greear, Stella

CERTIFICATED:

Lee Primary 6-01-84

12-29-83

Hawthorne Custodian

1-05-84

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RETIREMENT:

Capitol Hill High Custodial Worker

1-20-84

Crawford, Harvey

SALARY

16, 1984

Preston, William

MEDICAL LEAVE:

SUPPORT:

Stewart, Vickie

Grant Home Economics

1-03-84

Douglass Special Education

Nero, Shirley

STUDY LEAVE:

1-03-84

EFFECTIVE DATE

Capitol Hill Middle Math

ASSIGNMENT

REPORT

Harinq, Cathy

SUPPORT:

NAME

PARENTAL LEAVE:

SALARY RETIREMENT:

EFFECTIVE DATE

CERTIFICATED:

ASSIGNMENT

NAME

PERSONNEL LEAVES AND OTHER

MINUTES OF MEETING OF JANUARY

CONT'D

ro ro

23 MINUTES OF MEETING OF JANUARY 16, 1984 - CONT'D

ENCUMBRANCES AND PURCHASING

R. #17 Encumbrances Approved

R. #18 Purchasi ng Approved

Encumbrances Mrs. Donwerth made the motion, seconded by Mrs. Hill, to approve encumbrances as listed in the agenda for the period December 23, 1983 - January 10, 1984. (Copy on file in the office of the Clerk.) On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

Purchasing The motion was made by Mrs. Hill and seconded by Dr. Heath to approve the eight items of purchasing as follows:

Teaching Aids Purchase of teaching aids, video tapes, dictionaries and other, for use by External Funding (Indochinese) and John Marshall High School from the following companies (available only from designated distributors and/or publishers): Social Studies School Service Cao Nguyen Book Store

$1,533.40 1,462.69

TOTAL

$2,996.09

These purchases have been charged to the following accounts: *240.01, *240.01,

Indochinese FordFoundation

$1,462.69 1,533.40

TOTAL

$2,996.09

*These purchases have been approved on our Federal Educational Grant and/or Programs.

Computer-Operated Dialing System Purchase of computer-operated dialing system for the External Funding Department (housed at John Marshall High School) from U. S. Telecom (available ony from designated vendor). This purchase, in the amount of $3,995, is to be charged to Account 1230.03, Ford Foundation, and has been approved on our Federal Educational Grant and/or Programs.

Books

Purchase of books for use by External Funding at various schools from Gale Research Company (available only from designated distributor and/or publisher). This purchase, in the amount of $2,112, is to be charged to Account 230.01, Chapter II-Library Resources, and has been approved on our Federal Educational Grant and/or Programs.

Instructional Materials Purchase of instructional materials (toys and games) for use by External Funding (Indochinese) from the following companies which submitted the low quotations (3 mailed - 2 returned): Thompson Book & Supply Hoover Brothers, Inc.

$3,223.50 185.80

TOTAL

$3,409.30

These purchases are to be charged to Account 240.01, Indochinese, and have been approved on our Federal Educational Grant and/or Programs. 5.

Agreement Confirmation of an agreement with Prescription Learning Corporation for learning laboratories at James K. Polk Fifth Year Center and Jackson Middle School for use. by the External Funding Department. This purchase (second installment on a three-year contract), in the amount of $15,400, is to be charged to Account 1230.03, Chapter I, and has been approved on our Federal Educational Grant and/or Programs.

MINUTES OF MEETING OF JANUARY 16, 1984 - CONT'D

ENCUMBRANCES AND PURCHASING - CONT'D

Purchasing - Cont'd 6.

R. #18 Purchasing Approved - Cont'd

Concrete Extention of current contract for concrete, sand and limestone products through February 10, 1984 with the following companies who submitted the low prices on Quotation Number 6548 dated May 13, 1983 (approved at the June 6, 1983 Board Meeting):

Dolese Company Murphy-Perkins Company Joe Brown Company 7.

Permission to Place Orders

Permission for the Central Food Service Department to place orders through time periods and/or dates listed with companies which submitted quotations for the following items: Todd Brokerage (February 10, 1984)

Salad Dressing Mix

Todd Brokerage (March 31, 1984)

Gelatin

S. Gumpert & Company, Inc. (Alternate) (March 31, 1984)

Gelatin

Armour Foods (February 2, 1984)

Frozen Foods (Hams)

Economics Laboratory (December 31, 1984)

Liquid Dishwashing Detergent

North American Chemical Liquid Dishwashing Detergent (Alternate) (January 1, 1985)

Steve Dawson & Associates (February 29, 1984) 8.

Potato Granules

Bussettes Agreements for the lease/purchase of two (2) used buses (1980 model Wayne Bussettes, 19-passenger) for use by Pupil Transportation Department (handicapped student transportation) from the two following vendors which submitted the low quotations (4 mailed - 2 returned). First year payment for 1983-84 to be in the amount of $7,333.34, and is to be charged to Account 520.00, Handicapped, and has been approved on our Federal Educational Grant and/or Programs.

Wayne Bus and Equipment Sales 1st payment (February, 1984) **2nd payment (February, 1985)

**3rd payment (February, 1986)

$3,666.67 + 733.33 $3,666.67 + 366.67

TOTAL

$ 3,666.67 4,400.00

4,033.34 * $12,100.01 **

Keas Superior Bus Sales, Inc. 1st payment (February, 1984) **2nd payment (February, 1985)

**3rd ^payment (February, 1986)

$3,666.67 + 733.33 $3,666.67 + 366.67

TOTAL

$ 3,666.67 4,400.00

4,033.34 * $12,100.01

*Total includes 10% interest on unpaid balance.

**Second and third payments subject to Board authorization and approval at time of renewal.

MINUTES OF MEETING OF JANUARY 16, 1984 - CONT'D .â&#x20AC;&#x201D;I

ENCUMBRANCES AND PURCHASING - CONT'D R. #18 Purchasing Approved - Cont'd ;

Purchasing - Cont'd Mrs. Hill asked that in the future the Central Food Service bids be typed in such a way as to make the most efficient use of the paper as possible.

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

GENERAL BUSINESS

R. #19 General Business Items Approved

Mrs. Hill made the motion, seconded by Mrs. Hermes, to approve the three items of general business as follows:

Easement Granted Granting of an easement to Philips Petroleum Company, 101 North Robinson Street, Oklahoma City, Oklahoma, for the purpose of installing, operating, repairing, maintaining and removing a six inch diameter, low pressure gas line across the following district-owned property located in the Musgrave Gold Medal Addition:

The easement to begin at the southeast corner of Block 24, Lot 7, Musgrave Gold Medal Addition, and extend a distance of 510.5' (approximately) along the south side of the property thence northward 530.50' (approximately) along the west side of the property for a total distance of 1145 (+)(-) feet. The easement to be 33' wide for its total length. Phillips Petroleum Company to pay the district $3,500 for the easement and normal pipeline construction privileges.

Health Insurance Agreements

Approval of agreements with Blue Cross and Blue Shield of Oklahoma City to offer health care insurance (Health Share Gold) and with Prucare of Oklahoma to offer a health maintenance organization (HMO) plan to employees of the Oklahoma City Public Schools with provision for payroll deduction; contract period January 1, 1984 through December 31, 1984. Blue Cross/Blue Shield Premium Single Coverage Family Coverage

$ 73.45 $171.05

Prucare of Oklahoma Single Coverage Family Coverage

Sunnyside Property

Approval of an agreement with Viola Askew covering the terms and conditions for a possible joint sale of a two-acre tract of land known as the Sunnyside School Property, 7502 N. E. 63rd. Said agreement provides for 1/2 of the proceeds of the sale to go to Ms. Askew and establishes a minimum sales price of not less than $35,000 for the two-acre tract. The agreement has been approved by the attorney for the district as to form and content. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

MINUTES OF MEETING OF JANUARY 16, 1984 - CONT'D

BUILDINGS AND CONSTRUCTION Dr. Heath made the motion, seconded by Mrs. Hill, to approve items 1-3 of general business. Dr. Wright pointed out that a "green sheet" had been included in the agenda with an additional item for consideration. Dr. Heath amended his motion to include items 1 through 4 as follows:

Zachary Taylor Building Asbestos Removal Acceptance of the low bid and the awarding of a contract to Pat's Insulation for work at the Zachary Taylor Building as follows:

A. 2.

Removal of asbestos from the Zachary Taylor Building

$12,957

Zachary Taylor Building Demolition Acceptance of the low bid and awarding of a contract to Cherry Truck and Wrecking Company in the amount of $3,770 to demolish and remove the Zachary Taylor Building from the present building site.

Marvin York Center Construction Change Order Approval of Change Order Number One (1) in the contract with Jordan Construction Company, contractor for addition and renovation at Marvin York Center as follows:

Installation of gas lines and appliances; installation of hot water lines and appliances; installation of hot water tanks and accessories shall be done by and/or under the supervision of Bureau of Apprenticeship and Training Certified mechanics for each appropriate craft. ADD

$3,400.00

Purchasing Agent Designations Approval to designate Jordan Construction Company, the prime contractor, and all sub-contractors named by the prime contractor as "purchasing agents" authorized under Oklahoma Statutes 68 ยง 1356 (H) for the complete construction of the addition and renovations to Marvin York Center, and with this designation the prime contractor and subcontractors to be eligible to be exempt from paying a sales tax on merchandise which is purchased and used in this construction project.

Concerning item 3, Mrs. Donwerth asked why the addition of $3,400 was necessary. Mr. Jimmy Jordan, partner in the firm of Jordan Construction, explained the cost was for the variance in salaries between the original subcontractor, who did not have the BAT certification, and the new subcontractor, Industrial Heating & Plumbing, who did. He stated prevailing wage for a journeyman plumber was $18.91 per hour; the union wage plus fringe benefit was $21.97 per hour.

Responding to questions from Ms. Brody, Mr. Jordan said he had been prepared to pay $18.91 for plumbers and pipefitters from his understanding of the specifications; however, Industrial Plumbing & Heating, a union contractor, paid their craftsmen $21.97. Ms. Brody stated there were contractors with BAT certification who were not union members. Mr. Jordan said he did not know of any; additionally, he was considering the penalty clause, which made time an important factor, so he did not have much time to find another subcontractor. Ms. Brody said she had been told by people in and out of the building trade that for the prevailing wage of $18.91 Mr. Jordan should be able to find a journeyman craftsman to perform the work. Mr. Jordan asked if he could have the individuals' names; Ms. Brody agreed to provide them. Mrs. Hill commented that although the BAT certified craftsmen were something the Board wanted, it had not been spelled out in the specifications; therefore, she recommended the Board accept the added cost of $3,400.

Following additional discussion, Dr. Wright said the Board's main purpose was to ensure that skilled craftsmen worked on the job at a competitive price. He said the main consideration was if the specifications had been written with the BAT requirement, Jordarr Construction would still be the low bidder by over $30,000.

R. #20 Buildings and Construction Items Approved

27 MINUTES OF MEETING OF JANUARY 16, 1984 - CONT'D

BUILDINGS AND CONSTRUCTION - CONT'D

R. #20 Buildings and Construction Items Approved Cont'd

Ms. Brody said she agreed that we needed to get on with the project, but still maintained that what the Board was asking for had been in the original specifications because of the prevailing wage law. Dr. Heath asked Mr. Jordan to encourage the original subcontractor, a former member of the union, to pursue the BAT certification; and then see if he would do the work for the original price. Mr. Jordan agreed to try, and if successful, would not charge the additional $3,400.

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, no. Five aye, one no. The motion carried. UNFINISHED BUSINESS None NEW BUSINESS Dr. Heath asked about the progress on the installation of ceiling fans. Wright answered he would discuss the installation of the fans with Dr. Stripling and Dr. Smith and report to the Board. Dr. Heath asked about the suggestions which were solicitied from employees on ways to save funds. Dr. Wright said Dr. Nusbaum would have the suggestions collated and ready to share with the Board at the special meeting scheduled for Monday, January 23, 1984.

HEARINGS

None

EXECUTIVE SESSION R. #21 Executive Session Approved

Mrs. Donwerth made the motion, seconded by Mrs. Hill, that the Board go into executive session to discuss the employment of the Superintendent for 1984-85. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

(A mechanical recording of the meeting to this point is on file in the office of the Clerk.)

RETURN TO OPEN MEETING R. #22 Return to Open Meeting 10:15 p.m.

A motion was made by Mrs. Donwerth and seconded by Dr. Heath to return to open meeting. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. OPEN SESSION

R. #23 Superintendent's Contract Renewed for 1984-85

Dr. Muse made the motion, seconded by Mrs. Donwerth, that the Board renew Dr. Wright's contract as reviewed and recommended by the Board's Committee; at the same base salary, which was included in the Superintendent's 1983-84 contract. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, no; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, no. Four aye, two no. The motion carried.

MINUTES OF MEETING OF JANUARY 16, 1984 - CONT'D

ADJOURNMENT A motion to adjourn was made by Mrs. Hermes and seconded by Dr. Heath. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #24 Adjournment 10:19 p.m.

THEREUPON THE MEETING WAS ADJOURNED.

STATE OF OKLAHOMA

Witness my hand and seal of this School District this 19 V4 .

day of

â&#x20AC;?

--- - Clerk, Oklahoma Citfy Board -of Education

29 MINUTES OF MEETING OF JANUARY 23, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY 23, 1984 AT 6:00 P.M.

PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Clyde Muse

President Vice President Member Member Member Member

ABSENT:

Hugh Long

Member

CALL TO ORDER

Ms. Brody called the meeting to order.

The invocation was given by Mrs. Hill.

Roll call established that five of the seven board members were present. 6:08 p.m. Dr. Heath entered the meeting.

Call to Order Roll Call

SPECIAL BUSINESS

Ms. Brody announced the purpose of the special meeting was for discussion between the Board, Superintendent and staff concerning preplanning on selected portions of the 1984-85 General Fund budget. Dr. Wright began the discussion, remarking about recent activity of the state legislature and the visits he had had that day with teachers from Classen High School, Douglass High School, Hoover Middle School and Jackson Middle School. Dr. Wright said he encouraged all the staff members to organize and contact their legislators; he also asked Board members and staff to have as many people as they could contact their legislators in support of a tax increase.

Special Business 1984-85 General Fund Budget Discussion

Dr. Wright stated the district took a $1,800,000 reduction in the anticipated budget last year; is looking at a $4.1 million decrease from the adopted budget this year; and if things don't change will be facing another reduction of $4 million next year for a total of $10 in reductions in three years. He said although this year's cuts may not be as great as originally feared, they will be severe and plans are still being made to absorb the reductions. Dr. Wright said direction for that evening's presentation was taken from the minutes of the December 12 meeting where Board members asked for specific areas to be considered for reductions. He quoted several statements from the December 12 minutes and said the discussion would key in on the Central Office and the Service Center as requested. Dr. Wright announced that reports would be given by Dr. Smith (Proposed Central Office General Fund Reductions for 1984-85); Dr. Nusbaum (results of employee survey); Mrs. Mason (trade and industrial course offerings, driver education and minimum class size); and Mrs. Anderson (staffing).

Dr. Wright then introduced Hugh Ginn to explain the process used in putting together the list of cuts at the Central Office and the Service Center. Mr. Ginn reminded the Board that one list had been prepared for consideration by the Board at the December 12 meeting; from that meeting the Board asked that another list be prepared for presentation on the targeted date of January 16. He said the staff met on December 15 and discussed the approach to be used in getting at the assignment. At the Superintendent's request, because of the great amount of work to be done and because of the unknown revenue to be received from the state level, the date was moved from the planned January 16 presentation to a February 20 presentation as a date to have the reduction items in a form for the Board's final consideration. By use of the overhead'-projector, Dr. Smith presented for discussion purposes a list of possible General Fund personnel reductions in the Central Office for 1984-85. He explained that each department head was asked to reduce their personnel by 10%. After that information was received, it was prioritized according to the Board's guidelines; the number one item being furthest away from the classroom. Dr. Smith further explained that items 26-31 were classroom

Proposed Central Office Personnel Reductions

30 MINUTES OF MEETING OF JANUARY 23, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D

items (in the schools). The items were divided into divisions of approximately $250,000, $500,000 and $750,000 as requested. Actual job titles were deliberately not placed on the general classifications as an effort to protect those who could possibly be affected by the cuts. The list follows:

PROPOSED CENTRAL OFFICE PERSONNEL GENERAL FUND REDUCTIONS FOR 1984-85 January 23, 1984

NUMBER AND CLASSIFICATION OF POSITIONS (1) (2) (3) (4) (5) (6)

(7) (8) (9) (10) (11) (12) (13) (14)

(15) (16) (17) (18) (19) (20) (21) (22) (23)

(24) (25) (26) (27) (28) (29) (30) (31)

1 1 1 9 4

Administrator Professional-Technical Professional-Technical Clerical Instructional^

3 Administrator-Trades and Crafts 6 Trades and Crafts Sub-total 3 Trades and Crafts 1 Professional-Technical 2 Professional-Technical to part-time Prof-Tech 1 Trades and Crafts 2 Professional-Technical 1 Clerical 1 Professional-Technical 8 Trades and Crafts Sub total 4 Professional-Technical 1 Professional-Technical 5 Clerical 1 Administrator 1 Professional-Technical .5 Clerical 1 Clerical 1 Administrator to Professional -Technical 3 Clerical to part-time Clerical 4 Professional-Technical Sub total 1 Administrator 2 Professional-Technical 4 Instructional! 1 Certified! 1 Certified! 1 Certified! 3 Clerical

Grand total

REDUCTION IN GENERAL FUNDEXPENDITURES

Educational Educational Educational Educational Educational

$ 26,000.00 16,000.00 18,000.00 63,000.00 57,000.00

47,000.00 61,000.00

32,000.00 40,000.00 13,000.00 28,000.00 11,000.00 21,000.00 38,000.00 48,000.00 30,000.00 62,000.00 17,000.00 16,000.00 4,000.00 10,000.00

RESPONSIBILITY CENTER

$288,000.00

$471,000.00

Services Services Services Services Services

Business Services Business Services

Business Services Research Business Services Educational Services Business Services Business Services Business Services Business Services Educational Services Educational Services Personnel Services Personnel Services Personnel Services Personnel Services

6,000.00

Personnel Services

10,000.00 49,000.00

Personnel Services Business Services

30,000.00 41,000.00 70,000.00 17,000.00 16,000.00 17,000.00 20,000.00

$723,000.00

Policies and Regulations Educational Services Educational Services Educational Services Educational Services Educational Services Educational Services

$934,000.00

!These positions are assigned to responsibility centers in the Central Office.

Mrs. Hermes stated she wanted to withdraw from the list items 14, 18, 27, 29, and 30; and item 24 to be cut 2 positions instead of 4. Mrs. Hill disagreed with MrS. Hermes on items 14 and 18; requested only one position be cut in item 27; withdraw 29, 30, and 8. Mrs. Hill commented that the 78^ positions included some vacant positions which she did not consider cuts. Ms. Brody felt items 28, 29 and ^0 should be eliminated from the list, and said she believed those positions should not be considered "Central Office" since those personnel work in the schools. Mrs. Hill stated she did not want the positions which had been vacant for a year considered as cuts or filled in the future regardless of the financial condition of the district.

MINUTES OF MEETING OF JANUARY 23, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D Dr. Nusbaiim next addressed the Board. He reported that following the December 12 meeting direction was received from the Board to solicit input from employees, patrons, students and others that wished to comment upon the Discussion List or any other items which they wished to bring before the Board and staff for consideration. A survey form was included with the December 30 warrants; 4,100 forms were handed out and 440 had been received back suggesting areas for budget reductions as of January 23, 1984. Dr. Nusbaum reviewed the suggestions, which follow:

PROGRAMS

number

suggestions

PRI/DMI

257

District Office Expenditures

194 -

Gifted/Talented Program (non-required)

Staff Development (non-state required)

Bilingual Program

Elementary Counselors

Health Services (HS/MS from 1 to \ time)

Cleveland Innovative

Arti sts-in-Resi dence

Custodial Services

Opening Doors Program

Extra Curricular Programs (salaries/equipment)

Elementary Media (use aides)

Elementary Music (use aides)

Preschool/Daycare

Emerson

Vocational Programs

Focus Program & In-house Suspension

Increase HS/MS Student Ratio for Counselors

Washington Center

Elementary P.E.

Achievement Tests

Reading Specialists

Increase HS/MS Ratio for Assistant Principals

Driver's Ed

Campus Police

N.E. Science Center Bio-Medical Program

â&#x2013; 27

Results of Employee Cost Savings Survey

32 MINUTES OF MEETING OF JANUARY 23, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D

Results of Employee Cost Savings Survey Cont'd

STAFFING suggestions

number

Clerical Positions (reduce district-wide)

Class Size

Unpaid Furlough (per day)

Salaries Reduced by 1%

Retirement Incentive Plan

Substitute Teachers

Overtime & Overload Personnel

FACILITIES number

suggestions

Close Schools

Energy Management Program

Increase Rental Rates

OTHER suggestions

number 1

Travel

Supply Accounts

Equipment Accounts

Student Transportation

Charge Maintenance Salaries to Building Fund

Self Insured Workman's Compensation

Utilize Reserves ($)

33 MINUTES OF MEETING OF JANUARY 23, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D

Summary of 1984-85 budget planning suggestions from employees of District 1-89 that were; not included on Board Discussion List of December 12, 1983.

item number

No. making suggestions

SUGGESTION

Reduce student transportation

Reduce Special Education Programs

Reduce maintenance crews/service

Require students to pay for books, supplies and materials'

Reduce food service program - No. of employees

Reduce number of district vehicles

Reduce number of employees - Indian Program

Eliminate Ass't Elementary Principals

Reduce printing - materials

Consider four-day week

Eliminate substitute for Principals

Increase Activity Directors teaching load (number of classes per day)

Reduce school mail service

Reduce research projects

Use textbooks longer

Eliminate Fifth Year Centers

Reduce all categories of aides

Require H.S. Students to use city buses

Eliminate Learning Centers

Cut Chapter I

Reduce field trips

Eliminate Internship Programs

Contract maintenance

Sell excess property

Share Principals between buildings

Decrease Administrative Salaries

Eliminate planning periods

Item No.

ONE-OF-A-KIND SUGGESTIONS

Reading is Fun Program

Use school mail for deliveries of supplies

Purchase used postal vehicles for Maintenance Department

Charge a fee for participating in sports programs

Results of Employee Cost Savings Survey Cont'd

34 MINUTES OF MEETING OF JANUARY 23, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D

Results of Employee Cost Savings Survey Cont?d

Cooperative Vo-Tech Education Effort

Item No.

ONE-OF-A-KIND SUGGESTIONS

- CONT'D

Allow maintenance men to make pick-ups when returning to Service Center or making deliveries

Do not mail report cards

Copy on both sides of paper

Repair equipment, don't buy more

Cut student Interventiorr-Programs

Reduce Computer Literacy Programs

Increase sick leave bonus

Close central office during holidays and non-school days

Eliminate compensation for Board of Education

Have coaches teach

Eliminate Entry Year Teacher Program

Eliminate "free" summer school

Hire Staff Attorney

Reduce telephone service

Have direct deposit of payroll warrants

Pay bonus for money-saving ideas

Eliminate mileage reimbursements

Cut Volunteer Programs

Eliminate Science Fair

Cut media aides

Have nepotism rule

Sell Computer Service

Reduce my principal's salary

Reduce all contracts to 10 months

Mrs. Mason's first report concerned a cooperative effort between 1-89 and Vo-Tech 22 in offering vocational education opportunities. She said with the Superintendent's direction she had been communicating with Dr. Richard Holodick, Superintendent of 1-22, about his interest in using our facilities to administer I-89's remaining T & I (technical and industrial) programs under his district's administration. Mrs. Mason stated that as she talked with Dr. Holodick she also checked with Dr. Francis Tuttle to ensure the cooperative effort would meet with the approval of state guidelines for vocational education programs. On Friday, January 20, Dr. Tuttle advised that the State Department of Vocational Technical Education cannot support a cooperative effort between the two district and suggested it was not in the best interest of either district.

Mrs. Mason said the inability to go forth with a cooperative effort did not stand in the way of the previous information given to the Board which spoke to vocational programs at two high schools that are being eliminated because of under-enrollment for the past two years.

35 MINUTES OF MEETING OF JANUARY 23, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D Dr. Heath stated his committment to seeing that a significant program is offered in vocational education in the comprehensive high school. He said reducing/ eliminating the T & I programs was not a direction he considered to be good education or in the best interest of the community as a whole; and specifically not in the best interest of the 50% of the student body that needs vocational education in the secondary program.

Cooperative Vo-Tech Education Effort Cont'd

Concerning the driver's education program, Mrs. Mason presented 1982-83 cost figures. The program cost the district $377,790.55. Of that amount, the state reimbursed approximately $105,000. This year, 1,007 students are being served; 17 driver's ed teachers are employed; 16 cars are leased. The district's cost for driver's education at the present level is approximately $272,790.55. Mrs. Mason pointed out that the district is only reimbursed for students who successfully complete driver's ed.

Driver's Ed

Dr. Wright said elimination of the program was not necessarily in the best interest, nor would it save a great deal of dollars. He said a plan was being worked on in which we would save driver's ed, still capturing the state and federal funds that support the program, yet reducing our cost. The recommendation would be taken to the Board on February 20.

Mrs. Mason's next presentation spoke to class size. She said it was felt the number of under-enrolled classes will be reduced by requiring that no program remain as an offering that has less than 15 students, except in some very special programs such as the secondary level advanced placement classes. Enrollment in vocational education classes will vary based on what the program is, but every program must have at least 50% of the maximum enrollment for the program to be maintained.

Class Size

Dr. Heath commented he would expect advanced placement classes to have a reasonable minimum; that he did not consider them exempt from minimum class size guidelines. Discussion by Board members as to an acceptable minimum number of students did not lead to a consensus. Dr. Wright introduced Dr. Jesse Lindley to comment on PRI/DMI. Dr. Lindley stated his assignment was to look at the cost of PRI and DMI to find ways we might reduce the cost without sacrificing the investment already made in the program. In the past, diagnostic tests have been administered to each student once every two years; in order to reduce the costs, Dr. Lindley proposed limiting the diagnostic testing and subsequent scoring of the diagnostic tests to new students only. That is, diagnostically test first graders in PRI, fifth grades in DMI, and students who are new to the district.

PRI/DMI

Dr. Lindley said after the initial cost of purchasing instructional materials, which was $280,000 last year, most of the cost for instructional materials is to replace materials that have been lost. A substantial portion of the yearly cost of PRI/DMI is in the diagnostic testing; therefore, he suggested it be limited more severely. Dr. Lindley remarked he did not think the proposed reduction would be a good idea on a long-term basis, but in a time of budget crisis it was something we could live with and the program could still remain effective.

Ms. Brody asked Dr. Lindley to bring back information on how many inhouse staff positions would be affected and what kind of cost savings in computer paper could be realized by this kind of cut in PRI/DMI. Alice Anderson presented staffing alternatives for the 1984-85 school year. edited report follows:

Her

"Staffing amounts to 65-70% of our budget; around $64 million dollars. We have a projected enrollment next year of 40,614 students--that is about 100 students more than we have enrolled the current 1983-84 school year. Our plans are to staff for teaching personnel as tight as possible. We will staff to assure maximum class sizes within Board and state guidelines and limits. Our goal will be to staff at 200-300 fewer positions for the 1984-85 school year. "Our attrition history for the past few years has amounted to approximately 300 certified positions and approximately 500 classified positions, accomplished through transferring with spouses, getting a better job, or whatever. If attrition rates hold true for the 84-85 school year, we would try to reduce positions using vacancies. This would necessitate larger classes than we actually have district-wide this year and it will additionally create the need for more split or combination classes than we currently see. Every effort will be made to accomplish the lowered level of staffing through attrition.

Staffing Alternatives

36 MINUTES OF MEETING OF JANUARY 23, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D

Staffing Alternatives Cont'd

"First of all, we will continue to scrutinize each vacancy carefully. We will not fill vacant positions unless it is a critical area. Second, support employee positions will be re-designed to ensure the most critical tasks are performed and less critical services eliminated. Third, teachers' class makeup will change as some will be larger and some will be creatively combined to ensure maximum utilization of staff. "Because we will be eliminating positions but needing to have representative staffing district-wide, considerable staff reassignments and transfers will be necessary. Additionally, vacancies do not always occur in areas where we need to reduce; so, we may be asking some teachers to return to school this summer to acquire additional course credits in different subjects for certification for positions we need to transfer them to. We will work with the State Department of Education as much as possible to obtain temporary certificates for teachers who do college work during the summer in preparation for new certification areas.

"If we eliminate 200 teaching positions, the savings to the district will be $3,600,000 in salaries plus $504,000 in benefits, for a total of $4,104,000. we eliminate 100 classified positions, the savings to the district will be $900,000 in salaries and approximately $100,000 in benefits, for a total of $1,000,000. Combined, we're talking about approximately $5.1 million in savings."

Mrs. Anderson stressed that the figures she used were strictly for providing estimated numbers of positions that the district may be able to reduce. She said success would depend on attrition rates and the type of positions vacated. If this route were taken, she stated the total support and cooperation of the Board, staff and every employee in the district would be needed.

For the February 20th meeting, Dr. Muse requested information on a "Plan B" in the event reduction in force cannot be achieved through attrition. Mrs. Hill commented that she felt February 20 was too long to wait for some information she needed. She suggested the following be taken to the Board on February 6: Savings gained by (Central Office) reorganization, closing the administration building during breaks, using textbooks longer than five years, savings from restructuring the Sontritol security system, and looking at buses that only transport five or less students. Dr. Wright said he did now know that all of the information could be ready by that date, nor did he see the budget process ending on February 20; however, he said he would try to answer some of the areas of concern on February 6.

Ms. Brody stated she would like the printing cost figures on February 6 before trying to reach a decision on the personnel. She also asked that travel funded from sources other than the general fund be looked into. For the February 6 meeting, Mrs. Hermes asked for the following: that the 1983-84 budget cuts be looked at again to determine which cuts could be duplicated in 1984-85; costs of printed material; what the savings would be if the Ecotran bus routing service were discontinued; the dollar figures for a 10% reduction from each department's original 83-84 operating budget as well as the figures of an additional 10% cut following the 83-84 cut already made; increase the amount of student assessments; look at eliminating attendance clerks at schools with enrollments of less than 400; eliminate substitutes for principals and assistant principals; information on the energy program; elimination of assistant coaches in sports with a small number of players; how much is being spent on athletic equipment such as sweats, shoes, bags, etc.; staff cars; a purchasing system to eliminate stockpiling; a 20% reduction of all research projects.

Special Meetings Scheduled

Following the discussions, meetings were scheduled to hear Level III Grievances on January 30, 1984 at 4:45 p.m. (later changed to 5:30 p.m.) and on February 17, 1984 at 9:00 a.m.

MINUTES OF MEETING OF JANUARY 23, 1984 - CONT'D

EXECUTIVE SESSION Dr. Heath made the motion, seconded by Mrs. Hill, to go into executive session for the following:

To discuss the appointment (assignment) of a teacher;

Discussion of matters of litigation with the Board's Attorney on:

(a) (b) (c)

R. #25 Executive Session Approved 8:58 p.m.

Applegarth vs. ISD-89 Principals Group vs. ISD-89 Sun Country Estates Addition

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. (A mechanical recording of the meeting to this point is on file in the office of the Clerk.)

RETURN TO OPEN MEETING

A motion to return to open meting was made by Mrs. Hill and seconded by Mrs. Hermes. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #26 Return to Open Meeting 11:23 p.m.

OPEN SESSION

No action was taken on the assignment of a teacher.

Instructions to the Board's Attorney: (a)

Mrs. Donwerth made the motion, seconded by Dr. Muse, that Ron Day, Board Attorney, enter a defense in the suit (Applegarth vs. ISD-89) on behalf of the district. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #27 Attorney to Defend District, Applegarth vs. 1-89

(b)

Mrs. Donwerth made the motion, seconded by Dr. Heath that the district deny the claim submitted by the principals (Townes Watson, Jerry Smythe, Harold Meredith, Herman Williams, Charles Clark, Jr., Dwight Jones, William L. Langwell). On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #28 Claim by Principals Group Denied

(c)

Mrs. Donwerth made the motion, seconded by Mrs. Hermes, that Ron Day, Board Attorney, notify the residents of the Sun Country Estates Addition of the Oklahoma County Superintendent's residency determination for students who reside in that addition. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #29 Sun Country Estate: Residents to be Informed of Residency Determination

ADJOURNMENT

A motion to adjourn was made by Mrs. Hill and seconded by Dr. Muse. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. THEREUPON THE MEETING WAS ADJOURNED.

President

R. #30 Adjournment 11:30 p.m.

38 MINUTES OF MEETING OF JANUARY 23, 1984 - CONT'D

STATE OF OKLAHOMA

I also certify that at least 24 hours prior to the special meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting. 19

itness my hand and seal of this School District this

day of

Clerk, Oklahoma City Board of Education

39 MINUTES OF MEETING OF JANUARY 30, 1984

Jean Brody LaRue Donwerth Paul Heath Betty Hill Clyde Muse

President Member Member Member Member

ABSENT:

Susan Hermes Hugh Long

Vice President Member

CALL TO ORDER Ms. Brody called the meeting to order. Mrs. Donwerth gave the invocation.

Call to Order

Roll call established that five of the seven board members were present.

Roll Call

SPECIAL BUSINESS

Ms. Brody announced the purpose of the special meeting was to hear a Level III Grievance filed by Ann Turner. The following persons participated in the grievance hearing:

1. 2. 3. 4. 5.

Special Business Level III Grievance Hearing

Ann Turner, Librarian, Grant High School, Grievant Jim Bowers, Grant High School, Grievant's Representative Betty Mason, Respondent Dave Renfro, AFT Representative, witness for appellant Cindy Nabors, AFT Representative, witness for appellant

Statement of Grievance: All teachers are being required to stay after the work day. Insufficient comp time is being given to teachers who stay after the work day. Provision of Agreement violated: Article VI, Section, A and J.

Opening Statement by Appellant

Mr. Bowers made his opening statement as follows: "This evening what we intend to show is that the Assertive Discipline inservice training was an inservice training and not a regular staff meeting as has been solidly maintained by the administration during the course of these hearings; that as an inservice training session it, therefore, does not fall into that area in which a teacher may be compelled to attend beyond their normal working day. We will do that in a variety of ways."

Opening Statement by Appellant

Opening Statement by Respondent Mrs. Mason made her opening statement as follows: "Madam Hearing Officer and Ladies and Gentlemen of the panel, we were a bit perplexed in coming into this Level III Grievance because we were not quite sure as to what was being grieved. Now that we have heard the (appellant's) opening statement, we understand the grievance. We wish to call to your attention that this grievance has been going on for quite some time. At Level I, the teachers grieved that Assertive Discipline training should not be held on staff meeting time. The principal responded that (he was having a) staff meeting, but^that Assertive Discipline training was the only thing on the agenda for the staff meeting. He had originally sent a memo to the staff indicating that staff meetings would not be held, but that there would be Assertive Discipline workshop training on those Tuesday afternoons. (The Principal said) his intent was for them to understand that while there would be no staff meeting as such, Assertive Discipline would be on the agenda for the staff meeting.

"The grievants came to the second level, and the same question was being raised. The hearing officer at the second level ruled that the principal's original

Opening Statement by Respondent

40 MINUTES OF MEETING OF JANUARY 30, 1984 - CONT'D

Opening Statement by Respondent - Cont'd

Opening Statement by Respondent Cont'd

statement that he was cancelling staff meetings held, and for that reason he was obligated by the contract to grant compensatory time to all teachers who attended those sessions. Since the hearing at Level II, and since having received that direction, the principal has granted compensatory time to all the teachers at Grant School. "We now come to this level and we raise the question, 'What are they grieving?' It follows, if you will consider what is being asked, that the grievants are grieving whether or not a principal has a right to hold inservice training time so long as compensatory time is being offered. The hearing officer ruled that because the principal on October 3rd cancelled staff meetings he was having inservice training. He further stated that attendance at inservice meetings after the regular work day could be required so long as comp time is granted.

"We believe that this is the issue you are looking at tonight: Does a principal have the contractual right to require that teachers remain after the end of the work day for inservice so long as comp time is given? We believe the answer to that question is 'yes'. We believe the principal does have the right, and it is supported in Article VI, Section 6, paragraphs A and J. "We do not plan to call witnesses tonight. We stipulate that we asked principals to hold inservice training which was required at the end of a teacher's work day and we feel that the language is clear. We merely ask for the Board's interpretation of the contract language. We agree that we required teachers to stay after the work day for inservice. In this particular case, the inservice training was for Assertive Discipline. We have granted comp time to those teachers; therefore, we would request that without testimony of any witness that the hearing panel will now rule on the language of interpretation, and may I share with you that language. On page 20, Section 6, paragraph A: 'Teachers assigned to one school as their regular assignment shall report 30 minutes before the first regularly scheduled class at that school and may leave 30 minutes after the last regularly scheduled class at that school.' On page 21, Section J says, 'If a teacher is required to report to work before or stay after the time specified in A above on a regular basis, exclusive of staff meetings, the teacher shall receive equivalent compensatory time. Such time sail be arranged by mutual agreement of the teacher.' "We feel that what has happened at U. S. Grant School has been within the contract. The hearing officer at Level II ruled that we had an inservice and he ruled that because it was an inservice, which required that the teachers stay beyond the work day, compensatory time should be granted, That time was granted. We ask now that the Board give us an interpretation of the language."

Ms. Brody ruled the Board would hear the evidence from the appellant. Presentation of Witnesses for Appellant - Witness #1, Ann Turner

Presentation of Witnesses for Appellant Witness #1, Ann Turner

Mr. Bowers called Ann Turner as his first witness. Ms. Turner testified she understood from the memo received from Dr. Robinson that the session was to be an inservice on Assertivie Disicipline; that the session was specifically referred to as a "training session"; staff development points were awarded for the training; that staff development points had not been awarded for staff meeting attendance in the past, but comp time had been awarded for staff meetings if they extended 30 minutes past the work day before the contract language was changed. The current contract language states a principal may hold a staff meeting for 30 minutes, but then must end the meeting without the option of giving comp time. Ms. Turner stated that originally only 10 of the 40 minutes was offered as comp time; in this case the teachers were required to stay the 30 minutes and following the Level II decision were granted the comp time. There was no cross-examination by the Respondent. Presentation of Witnesses for Appellant - Witness #2, Dave Renfro

Presentation of Witnesses for Appellant Witness #2, Dave Renfro

Under questioning from Mr. Bowers, Mr. Renfo stated that as a member of the bargaining team for the past several years he had written much of the language contained in the present negotiated agreement. He described the intent of the language in Section 6, paragraph J as being for individual teachers who are required or assigned individual duties. Mr. Renfro said it was not the intent on the part of the union for the language in that section to grant a principal the right to hold an entire faculty for a period of time.

41 MINUTES OF MEETING OF JANUARY 30, 1984 - CONT'D

Cross-Examination by Respondent - Witness #2, Dave Renfro

Mrs. Mason asked Mr. Renfro if his testimony concerning paragraph J was that it did not address all teachers. Mr. Renfro said, to the union, the language had always referred to a single, individual teacher; that every teacher is subject to it individually, not collectively. Presentation of Witnesses for Appellant - Witness #3, Cindy Nabors

Ms. Nabors testifed that she had been on the bargaining team when changes in Section 6 to do with staff meetings and comp time were made. At this point, Mrs. Mason declared she believed Ms. Nabors was answering questions which were not raised at Level II. Mr. Bowers asked Ms. Nabors to step down, and called Mr. Renfro to testify which questions he had asked Ms. Nabors at Level II.

Presentation of Witnesses for Appellant Witness #2, Dave Renfro Presentation of Witnesses for Appellant Witness #3, Cindy Nabors

Mr. Renfro said Cindy Nabors had testified as to her knowledge as a bargaining team member and also as a person with the Assertive Discipline in her building. Mr. Renfro stated he did not have his notes of that hearing with him. Mrs. Mason added that Ms. Nabors had testified to regular faculty meetings at her school, Wilson; to having received staff development points; the time she spent at her building; and that she did not testify as to what she had done at the bargaining table.

Mr. Bowers again called Ms. Nabors to testify. She stated she attended Assertive Discipline inservice training in her building; that some were held on faculty meeting days and others were not; the sessions were not referred to as "staff" or "faculty" meetings; she was given 45 minutes comp time and staff development points for attendance; the first time she heard the sessions referred to as "staff meetings" was at Level II. Ms. Nabors also testified that teachers were required to attend; they were told that the inservice trainings were a part of their job requirement, and that assertive discipline had been mandated by the Board.

Mr. Bowers asked Mrs. Mason to testify. As she had not testified at Level II, Mrs. Mason declined. Mr. Bowers then read from the October 10 memorandum from Mrs. Mason to the principals (Exhibit VII). Mr. Bowers said he wanted to bring out that the contract does not allow for a teacher to be kept beyond the work day for any purpose other than a regularly scheduled staff meeting; that the sessions were not referred to as "staff meetings" until the grievance had been filed.

Closing Statement by Appellant Mr. Bowers made his closing statement as follows:

"In Section A we see that teachers assigned to one school shall report 30 minutes before and leave 30 minutes after their normal work day. This defines the work day of all teachers within the district. I would like to call your attention, as Mr. Renfro did, to the particular fact that the plural language is used whenever the staff of a building is referred to as a unit; or that when teachers throughout the district are referred to as a unit the use of plural language is always maintained. In paragraph J, which is the section the administration has used specifically at both Levels I and II to justify their interpretation, it uses the singular language indicating that this is an individual arrangement and not to be used wholesale to keep an entire staff--to compel an entire staffâ&#x20AC;&#x201D;to stay after their normal work day. "By Mrs. Mason's memo dated October 20, and by Dr. Robinson's memo also dated prior to the filing of the grievance on October 26th, you'll find that in none of these documents are these training sessions referred to as anything other than a training session. It was only after the grievance was filed that this suddenly became referred to as a 'staff meeting'. The reason that this was done is quite clear: because the administration recognizes as well as we do that it is beyond the contract to keep teachers after their work day for anything other than a staff^meeting; otherwise, they would be breaking the contract.

"What we maintain is that you can't have it both ways; that you can't call it one thing and then when you get caught breaking the contract you change the title of it so that itÂť-fits the contract. That's what the administration has done."

Closing Statement by Appellant

42 MINUTES OF MEETING OF JANUARY 30, 1984 - CONT'D

Closing Statement by Respondent

Closing Statement by Respondent_____;

Mrs. Mason made her closing statement as follows:

"Ladies and Gentlemen of the panel, the question that we posed when we began the hearing this evening is: 'Can the administration require teachers to remain after school for inservice training if comp time is provided?' The other key question is: 'Can a principal set the agenda for staff meetings?' Assertive Discipline is required, and it requires the training of all staff, Staff meetings were used throughout the district for assertive discipline training, The contract allows staff meetings in pargraph M, Article VI, Section 6. Staff members were properly notified; comp time was eventually granted. Paragraph J refers to the teacher. "We feel it is not restrictive to a singular teacher if a situation warrants more than one teacher staying beyond their regular work day. We feel that we have complied with the contract language by granting the comp time for teachers having stayed beyond their work day and we ask that this grievance be denied."

Motion, Deliberation and Vote by the Board

R. #31 Grievance Denied

Mrs. Hill made the motion that the relief sought by the grievant be denied. Dr. Heath seconded the motion. Mrs. Donwerth stated she felt there was a misunderstanding of the Board's affirmation of Assertive Discipline, adopted December 5 , 1983; that Assertive Discipline was encouraged, but not required, She also said, in her opinion, the contract language referred to the singular. Dr. Muse commented that when the relief being sought was considered, the question went beyond that of the right of the principal to that of the Board; they were asking in instances such as this that the teachers attend only on a voluntary basis and then comp time be given. He said this meant the Board could not structure a program which would require teachers to stay beyond the close of school.

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, no; Ms. Brody, no. Three aye, two no. The motion carried, and the relief sought by the grievant was denied.

ADJOURNMENT

R. #32 Adjournment 6:10 p.m.

A motion to adjourn was made by Dr. Heath and seconded by Dr. Muse. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of the meeting is on file in the office of the Clerk.)

President

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

I, the undersigned Clerk of the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting.

Witness my hand and seal of this School District this 19 g^ .

day of

CTerk, Oklahoma City Board of Education

MINUTES OF MEETING OF FEBRUARY 6, 1984

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Clyde Muse Hugh Long

President Vice President Member Member Member Member Member

Ms. Brody called the meeting to order.

The invocation was given by Dr. Muse.

Call to Order

ROLL CALL Roll call established that all Board members were present.

Roll Call

MINUTES OF PREVIOUS MEETINGS Mrs. Hermes made the motion, seconded by Dr. Muse, to approve the Board Meeting Minutes of January 16, January 23, and January 30, 1984 as presented. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #33 Minutes Approved

COMMITTEE REPORTS - BOARD MEMBER COMMENTS

Mr. Long commented he was glad to be back after having been absent from Board meetings for several weeks because of illness.

Comments Mr. Long

Mrs. Hill reported on the activities of the joint I-89/Vo-Tech 22 committee. She said the committee had met one more time since the last Board meeting. Recruitment procedures and retention of students in the Vo-Tech 22 program were discussed at the meeting. As a result of the discussion, some members of the committee are writing policy and guidelines to deal with those issues. Mrs. Hill said the committee would meet again at the end of February, with a final report to the Board made some time in March.

Committe Report Mrs. Hill

Mrs. Hill also reported that the program for the upcoming NSBA National Convention would remain the same as had been printed some months before, with the use of computers in various capacities the subject of most workshops and clinics.

Comments Mrs. Hill

Mrs. Hill thanked the teachers who had recently taken time to discuss with her the pro's and cons of PRI and DMI. Mrs. Hill said she would share those views with the Board at a later time. Mrs. Hermes commended Dennis Voyles, Jefferson Computer/Math Teacher for the impressive computer fair held at Jefferson Middle School January 26-27, 1984. Mrs. Hermes said she hoped the district could continue to fund computer education programs.

The Secondary School Recognition Program has chosen Northeast High School and Jefferson Middle as two of 15 finalists in Oklahoma, who will go on to compete at the national level. Mrs. Hermes congratulated the staffs, students, teachers, superintendent and Board.

Mrs. Hermes also visited Washington Center, which is one of several programs and centers suggested for budget cuts. She stated she was in favor of keeping the center open as long as it provides for the special needs of students with special problems who cannot deal with large classrooms in a regular middle school atmosphere.

Comments Mrs. Hermes

MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D

COMMITTEE REPORTS - BOARD MEMBER COMMENTS, CONT'D

Comments Dr. Heath

Dr. Heath thanked the Emerson Alternative Education Center teacher who recently took a group of students to visit the General Motors Plant. He said the teacher utilized the community as a vocational learning tool.

Comments Mrs. Donwerth

Mrs. Donwerth thanked the AFT for the invitation to attend a private screening of "Inside Your Schools", prior to it being aired publicly on cable TV. Mrs. Donwerth reported on the Ideations Conference held January 26-29 in Houston, Texas. Mr. Don Price and Dr. Jesse Lindley also attended the conference, which focused on the Houston school system's plans, programs and special centers.

Comments â&#x2013; Ms. Brody

Ms. Brody also thanked the AFT for the opportunity to view "Inside Your Schools". Ms. Brody spoke of having addressed the Horace Mann PTA. She said there seemed to be an good attitude concerning the state funding problem, and they were very supportive of the Assertive Discipline model. ITEMS PENDING

Items Pending

Foster Site, S.E. 51st and Foster Wright Elementary, N.E. 65th and Sooner Road 2.

Sunnyside - Facility negotiations temporarily suspended. being reviewed to determine future plans.

Establishing of non-profit, fund raising foundation guidelines

Long Range Plan for Bodine Elementary School

Current situation

HEARINGS

Hearing Donna Compton

Donna Compton addressed the Board. Ms. Compton requested that gifted and talented programs not be cut; she suggested reduced busing and athletic programs be considered for cuts before gifted/talented.

LEGAL REPORT Attorney1s Report

Mr. Ron Day reported as follows:

Ross vs. ISD-89

"You recall that the plaintiff's deposition was taken some time back and recessed. On January 31st, Mr. Ross's deposition was resumed and completed here in Oklahoma City. Miller vs. ISD-89 "In Miller vs. ISD-89, the second suit involving the sale of McKinley School, Judge Saied entered an order last Friday transferring the case to Judge Blevins, who heard the original Miller suit on McKinley School. The motion to dismiss we have filed in the second case will, therefore, be set for hearing in the near future before Judge Blevins.

MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D

LEGAL REPORT - CONT'D Burdick vs. ISD-89

"Our brief is due in the Supreme Court on February 10. We are working on the brief and will have it ready for filing on or before that date. In connection with the Burdick case regarding the Sun Country Estates matter, written notice was mailed by Certified Mail to 37 families in the north half of that addition informing them of the County Superintendent's ruling that they live within this district and asking if they would make arrangements to enroll their children within Oklahoma City Public Schools."

Attorney's Report Cont'd

FINANCIAL REPORT

Mr. Ladd gave a routine Treasurer's Report. (-Copy on file in the office of the Clerk.)

Treasurer's Report

SUPERINTENDENT'S REPORT

Mrs. Donwerth made the motion, seconded by Dr. Heath, to grant permission to direct the following persons to attend conferences as indicated:

At No General Fund Travel Expense to the School District (a)

Don Piccolo, Teacher/Coach, Northwest Classen High School, Altus Invitational Basketball Tournament, Altus, OK, January 19-21, 1984. CONFIRMATION

(b)

Neil Ginsterblum, Principal, Buchanan Elementary School; Terry Hayes, Principal, Madison Elementary School; Howard Morrow, Principal, Edgemere Elementary School; Mid-Winter Conference, OAESP, Stillwater, OK, January 19-20, 1984. CONFIRMATION

(c)

Dorothy Townsend, Social Studies Consultant; David Earle, Coordinator, Secondary Curriculum, Curriculum Services, OCEE Leadership Training Workshop, Stillwater, OK, February 12-13, 1984.

(d)

Sue Drake, Buyer/Training Supervisor, Central Food Service, USDA Food Procurement Workshop, Dallas,TX, February 20-23, 1984.

(e)

Jeannee' V. Adams, Principal, Sequoyah Elementary School; Jacquelyn K. Meziere, Principal, Kaiser Elementary School; John Brandt, Princpal, Dewey Fifth Year Center; Howard Morrow, Principal, Edgemere Elementary School; Bill Parker, Principal, Johnson Elementary School; Dale Reeder, Principal, Southern Hills Elementary School; Ancil Warren, Principal, Monroe Elementary School, OAESP South Central Assocation, Tulsa, OK, February 23-26, 1984.

(f)

Loyce Willett, Consultant, Curriculum Services, Southern District AAHPERD Meeting, Biloxi, Mississippi, February 23-26, 1984.

(g)

Virginia Thompson, Principal, Lee Elementary School, NAESP Foundation Pilot Project in Community Education, Flint, MI, March 5-8, 1984.

(h)

Jim Johnson, Director, Special Services, Spring Meeting of Oklahoma Directors of Special Services, Shawnee, OK, April 5-6, 1984.

(i)

Martha J. Galbreath, Principal, Van Buren Elementary School; Waylan Ables, Principal, Britton Elementary School; Jesse B. Thompson, Principal, Spencer Elementary School, National Elementary Schools Principals Meeting, New Orleans, LA, April 11-16, 1984.

Mrs. Hermes remarked the Board had asked that no confirmations be placed on the agenda; that the policy language stated confirmations were to be considered only in extreme or unavoidable circumstances. Dr. Wright responded that staff would be updated. Mrs. Hermes also requested Policy DFH/DM, Regulation 1, be revised to define the amount of activity funds that can be used for principals travel. Dr. Wright said Mrs. Mason was in the process of drafting the regulation language to reflect that change.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #34 Professional Travel Approved

MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D R. #35 Authorization to Apply for Grants

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to authorize the President of the Board and/or the Superintendent to execute documents and forms as required to apply for four grants, all of which are funded under Section 703-722, E.S.E.A., Public Law 95-561. Applications for Grants are: (a) (b) (c) (d)

Bilingual Staff Training Program Basic Bilingual Education Program - Middle Schools Bilingual Parent Training Program Mastery Learning Program - High Schools

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Db.- Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

1984-85 Budget Planning

1984-85 Budget Planning Dr. Wright introduced item 3, a follow-up on responses from members of the Board regarding the 1984-85 budget planning which was made during the January 23, 1984 meeting. Dr. Wright summarized the reports Board members had received in their packets; members of the staff and Dr. Wright responded to questions from Board members. The items discussed were as follows:

Vehicles Assigned to the Staff: Responding to a question from Dr. Heath, Mr. Shepard stated the district carries liability insurance on district-owned vehicles, but does not carry collision. Chief Tiller responded that Campus Police Sergeants drive their vehicles home so they can be called in case of emergency. Mrs. Hill asked for a staff car policy which would set forth which staff members would be assigned cars. Ms. Brody asked that a general statement about monitoring of gas and oil be included in that policy. Dr. Heath asked for comparative information on similar districts' use of staff cars.

Ecotran (computer bus routing): Dr. Wright pointed out that computer routing had saved approximately $270,000 per year since its installation in 1980. He suggested that an investment of $50,000 in the 1984-85 budget would provide the services needed to place the scheduling program on the district owned computer equipment. Mrs. Hill stated she was opposed to using the services of Ecotran, and felt the district's Transportation Department and Computer Services Department could take on that job.

Supply Department Overstocking: Dr. Wright said staff is working on the recommendations included in Mr. Shepard's memorandum.

Printing: Dr. Wright said the staff is making an effort to follow some of the Board's recommendations on cutting back on various issues of reports and the use of less expensive stock. He also reported that printing on both sides of the paper may not effect a savings because the Xerox charges are on a per-copy basis, not per sheet. Mrs. Hermes asked for a report on the printing requirements of the Superintendent's Office.

Alternatives to R.I.F.: Dr. Wright announced that because of attrition and other measures a reduction in force was not anticipated for this year.

Textbook Purchases: The state gives the district an allocation for books on the the state-approved list; therefore, delaying acquisition of textbooks would not result in a savings to the General Fund, except where non-adopted books are purchased.

47 MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 3.

1984-85 Budget Planning - Cont'd

G.)

PRI/DMI Savings: It was not felt a large savings could be made from reducing inhouse staff positions assigned to the processing of PRI/DMI because those keypunch operators also work on mastery tests, given throughout the school year. Mrs. Hill said since she had received opinions on PRI/DMI from teachers, she would like to give the staff the opportunity to state their views as well. She asked for a brief report stating the pros and cons, with emphasis on middle school utilization. Dr. Wright said a report would be ready for the Board on February 20. Mrs. Hermes asked for a PRI/DMI inservice for Board members. Dr. Wright said all the Board members would be contacted about an inservice.

Advanced Placement: The minimum class size for an advanced placement class was recommended by Mrs. Mason to be set at 7 students, and minimum class size for a regular class to be 15 students.

1984-85 Budget Planning Cont'd

Another recommendation, still under advisement, was to teach driver's ed after school. This proposal could save the district $252,000.

Central Office Reorganization: Dr. Wright said a report on this subject would be forthcoming after more was known about the effects of early retirement, etc.

Special Staff Reports

Budget Information

The Board received written information and oral reports were presented on the following:

Staff Reports Budget Information

Advanced Funding: Mr. Don Dines, First National Bank & Trust Company, described the history of the program, the advantages to the school district, and answered questions from Board members. Per Board request, Dr. Wright said he would have staff recommendations ready for the Board by the meeting of February 20.

Energy Management: Dr. Nusbaum introduced Dr. Robert Lorenzen and Mr. Don Smith of Viron Corporation. Dr. Lorenzen explained how his company could make a preliminary analysis of the buildings' energy use; and if the Board so elected, the subsequent complete analysis, recommendations from Viron, the costs involved, and the savings in utility cost to the district. Dr. Lorenzen and Mr. Smith answered questions from Board members. At this point Ms. Brody delcared a ten minute recess. 9:35 p.m.

The Board returned at

Early Retirement: Dr. Nusbaum summarized the early retirement incentive plan. Dr. Heath stated he did not want to encourage productive, healthy, older people to retire who are not psychologically ready to retire; also, that any people who take advantage of the early retirement incentive would be retiring anyway, which would not represent a savings. Dr. Nusbaum said he would attempt to provide Dr. Heath with research into the experience of other districts with early retirement programs, as requested.

Recess Declared Board Returned 9:35 p.m._________ Staff Reports Budget Information, Cont'd

Sonitrol: Dr. Nusbaum introduced Mr. Jim Yeary, President of Sonitrol Oklahoma City, Inc. Mr. Yeary described the proposed modification of their security services whereby they would 1) eliminate direct telephone lines for alarm transmission; and 2) dispatch Campus Police officers from their offices and eliminate the need for personnel in the administration building. The savings to the district would be $60,000. B;

Human Relations Advisory Committee Dr. Charlotee Bibb-Harrison and Dr. John Brandt, co-chairpersons of the committee, briefly reviewed the committee's report and introductions were made of the committee members in attendance at the meeting. The

R. #36 Human Relations Advisory Committee Report Accepted

48 MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

R. #36 Human Relations Advisory Committee Report Accepted - Cont'd

Human Relations Advisory Committee - cont'd members of the committee are as follows: Principals - Dick Dykstra, Linwood Elementary School; Larry Fry, Hoover Middle School; Teresa Morqan, John Marshall Hiqh School. Teachers - Alice Giles, Western Village Elementary School; Lori Granze, Truman Fifth Year Center; Lawrence Gentry, Roosevelt Middle School; June McKittrick, Classen High School. Classified Personnel - JoAnn Shidler, Maintenance; Tamara Brooks, Personnel; Betty Hart, Food Service; William Holland, Transportation. Board Member - Jean Brody. Patron - Susan Parker. Central Office - Jim Savage.

A motion to accept the Human Relations Advisory Committee's report was made by Dr. Heath and seconded, by Dr. Muse. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. Remarks

Remarks Superintendent

Concerning the Proposed Central Office Personnel General Fund Reductions list presented to the Board on January 23, Dr. Wright asked the Board for direction. By consensus, the Board agreed that the complete list with all line items be discussed at the meeting of February 20. Dr. Wright commented that the l<f sales tax increase would be voted on Wednesday, February, 8, and the media had indicated there may be difficulty in passing the emergency clause. He encouraged the Board, staff and parents to support passage of the emergency clause by being at the Capitol at 1:30 p.m. on Wednesday and contacting their senators in the meantime. Dr. Wright announced that bids for window replacement had been opened that morning and the bids were under projected costs. The Board would review the bids and award a contract at the special meeting scheduled for February 8, 1984 at 11:45 a.m.

PERSONNEL REPORT R. #37 Personnel Report â&#x2013; Approved

Mrs. Hermes made the motion, seconded by Dr. Muse, that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel recommendations and information listed be approved.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

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2-13-84

1-19-84

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1-13-84

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1-13-84

1-27-84

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1-27-84

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Journeyman Painter

Boggs, Jerry

TECHNICAL:

Journeyman Grounds

Al i, Mahmond

1-27-84

1-06-84

1-13-84

Wilson, William

Davis, Billy Transportation Bus Driver

Supply Warehouse Worker

ASSIGNMENT

1-25-84

12-21-83

EFFECTIVE DATE

TO CD “U O "5 O o 3 r+ CL

CD • “5 in O GO 3

1= -a 73 73 “5 O < CD CL

—I

o o

m “O o TO —|

6 , 1984 -

•

1-09-84

Custodial Services Custodial Worker

Lewis, Donald

MAINTENANCE:

1-03-84

Stonegate Trainee

Henderson, Rickye 12-22-83

Marshall Custodial Worker

Griffin. Sterliriq

1-13-84

SUPPORT:

NAME

SERVICE:

EFFECTIVE DATE DISMISSALS:

ASSIGNMENT

SUPPORT:

NAME

PERSONNEL TERMINATIONS

1-1

MINUTES OF MEETING OF FEBRUARY

CONT'D

Collier, Clarence

SUPPORT:

RETIREMENT:

Maintenance Heavy Construction

Food Service Manager

1-10-84

1-13-84

2-28-84

SALARY

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

CO "•O

TO •

6 , 1984 -

White, Martha

MEDICAL LEAVE:

SUPPORT:

Smith, Ronald

Southeast DE/Marketinq

2-15-84

Quail Creek Physical Education

Portman. Shari

MEDICAL LEAVE:

3-06-84

EFFECTIVE DATE

Marshal 1 Special Education

ASSIGNMENT

Moaninq. Mvra

PARENTAL LEAVE:

CERTIFICATED:

NAME

PERSONNEL LEAVES AND OTHER

TO CD "5 cn O Z3 23 CD

7U o CD o “O 3 O r+ ”5 -

■O XJ -5 o < CD CL

MINUTES OF MEETING OF FEBRUARY

CONT'D

CH ro

MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING

â&#x20AC;&#x2122;Payrolls and â&#x2013; Encumbrances Mrs. Donwerth made the motion, seconded by Mrs. Hill to approve items 1 and 2, ratification of January, 1984 payrolls and authorization for February, 1984 Payrolls; and for encumbrances as listed for January 11-31, 1984. (Copies on file in the office of the Clerk.) On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #37 Payrolls and Encumbrances Approved

Purchasing A motion to approve purchasing items 1-14 as follows was made by Mrs. Hill and seconded by Dr. Heath:

Insulation Materials Purchase of insulation materials for use by Maintenance Department (warehouse stock) at various locations from Standard Insulations, Inc., which submitted the low quotations (7 mailed - 4 returned). This purchase, in the amount of $1,414.21, is to be charged to Account BL5620.05.

Maintenance Supplies Purchase of maintenance supplies (bearings, pumps, couplings, packing, seals, motor mounts, etc.) for use by Maintenance Department (warehouse stock) at various locations from the following companies which submitted the low quotations on specifications (8 mailed - 4 returned):

$ 9,139.72 4,747.20 806.40 1,977.62

Boone & Boone Sales Company The Fleck Bearing Company Hambrick-Feguson Sealing Systems, Inc. TOTAL

$16,670.94

These purchases are to be charged to Account BL5620.05. 3.

Concrete, Sand, Limestone

Permission to place orders for concrete, sand and limestone to be used by the Maintenance department at various locations during the 1983-84 school year (January 1, 1984 through June 30, 1984). Prices paid to be based on response to invitation (Quotation #6735) to the following companies: The Dolese Company

Murphy & Perkins Concrete Company

Joe Brown Company Tabulation of bids follows:

Motion to Approve Purchasing Items 1-14

54 MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D ................. .

...........................................................

....

""""

........ .. ....................

.... .

................. ............. .......... ~

-............................................................................. -.............................................!

-------------------------------- ----------------------------------------- —----------------------------------------------- --------------------- ------------- ------------------------------------ -------- ---------- “-—

■

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D

Motion to Approv'c. Purchasing Items 1-14 Cont'd

Concrete, Sand, Limestone Cont1d

* The Dolese Company

.** Murphy &. Perkins Concrete Co..

^TABULATION

*** Joe Brown Company Page 1

OKLAHOMA CITY BOARD OF EDUCATION QUOTATION # 6735 CONCRETE, SAND, AND LIMESTONE NOTE: The quotation listed below will be for furnishing all ready-mixed concrete ordered by the Oklahoma City Public Schools iron awarding date through June 30, 1984 Vendor shall quote one price only per cubic yard with deliveries to be made anywhere inside Independent School District Number 89. Price per cubic yard on 2500#, 3000#, and 3500# 3/6 slump concrete delivered in broken lots to any Oklahoma City Independent School District Nirnber 89. Deliveries will be made in lots of one yard up to 500 yards or more.

2500#

$43.60____________ ** PRICE PER CUBIC YARD

3000#

$45.40 ~_________ PRICE PER CUBIC YARD

3500#

** $47 45 PRICE PER CUB:[C YARD

1%= $1.40 2%= '2.25 PRICE PER CUB][C YARD FOR AIDING CAIJCIUM CRT CRIPE. NOTE: The quotation listed below will "be for furnishing all sand and crushed limestone as ordered by the Oklahoma City Public Schools fran awarding date thmngh June 30, 1984 •

Vendors shall quote on price per ton basis, vendor's plant, ar delivered in broken lots to any Oklahoma City Public School site. Deliveries will be made in lots of one ton up to 500 tons or more. Class A State Washed and Graded Sand

F.O.B. Vendor's Plant located at 5501 S.

Delivered free of all freight and handling charges to Owner's site.

1-35,

OKC

$11.60 PRICE PER TON

Crushed 3/4” Limestone F.O.B. Vendor’s Plant located at

5501 S.

1 — 3.5,

OKC

Delivered free of all freight and handling charges to Owner's site. • Crushed Limestone li” Class A F.O.B.'Vendor's Plant located at Delivered free of all freight and handling charges'to Owner's site.

*** $ 6.00 PRICE PER TON

*** $ 9.50 PRICE PER TON

$18.90 * PRICE PER TON 5501 S.

1-35,

OKC

*** $ 9.00 PRICE PER TON

$17.20 * ♦ PRICE PER TON

55 MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D

Concrete, Sand, Limestone Cont'd

—

■

. „ Motion to Approve » The Dqlese Company . purcha£lng ** Murphy & Perkins Concrete Co. Items 1-14 Cont'd *** Joe Brown Company Page 2"

OKLAHOMA CITY BOARD OF EDUCATION QUOTATION # 6735 Straight Run Limestone Screenings (chips) F.O.B. Vendor's Plant located at 5501 S.

1-35,

Delivered free of all freight and hand!ing charges to Owner's site.

Sand, Screened Plastering F.O.B. Vendor's Plant located at ’

13th & N.

Santa Fe

Delivered free of all freight and handling charges to Owner's site.

OKC

$ 9.50 PRICE PER TON

$14.80 x PRICE PER TON

$ 7 00 PRICE PER TON

• *

$ 9.00 PRICE PER TO?

NOTE: The quotation far sacked material as shown below is far furnishing this type material as required by the Oklabana City Public Schools. . These prices shal 1 be firm on all material listed in quantities of one or more as ordered by the Oklabana City School System from awarding date through June 30, 1084

PORTLAND CEMENT

$ 4.94 * PRICE PER SACK

MASONRY CEMENT

$ 4 15 ** PRICE PER SACK

HYDRATED LIME

$ 4,55 * PRICE PER SACK

VERI FAT LIME

$ 4.65 * PRICE PER SACK

PLASTER FLEERED

$10.15 PRICE PER SACK!

GAUGING PIASTER

$12.35 * PRICE PER SACK

MOULDING PIASTER

$ 8.85 * PRICE PER SACK

si .rK LIME

PRICE PER 50 IB.

PIASTER W/LIGHT WEIGHT AGGREGATE U.S.G. STRUCTOLTIE CR EQUAL.

Regular

$ 9.15 * PRICE PER SACK

Masonry

$ 8.05 * PRICE PER SACK

U.S.G. MORTASEAL LIME TYPE S-SPECIAL HYDRATED LIME

ALL PRICES ARE NET

$ 5.25 PRICE PER SACK

MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D

Motion to Approve Purchasing Items 1-14 Cont'd

Purchasing - Cont'd 4.

Maintenance Equipment and supplies

Purchase of maintenance equipment and supplies (valves, air dryer, thermostats, relays, swtiches, gaskets, etc.) for use at Garden Oaks Fifth Year Center and Maintenance Department (warehouse stock) at various locations from the following companies which submitted the low quotations on specifications (14 mailed - 9 returned): Johnson Controls, Inc. MCC Powers (a unit of Mark Controls) Cooper Supply Company Waugh Brothers Supply Company â&#x20AC;˘ Federal Corporation Central Plumbing Supply, Inc. Boone & Boone Sales Company, Inc.

TOTAL

$ 4,850.24 1,000.50 2,561.00 2,474.36 6,814.78 6,232.90 2,906.28 $26,840.06

These purchases are to be charged to Account BL5620.05. 5.

Lock Supplies Purchase of lock supplies (cores, pin caps, core springs, pin segments, aligning tool and cylinders) for use by Maintenance Department at various schools from Best Locking Systems of Dallas, Inc., which submitted the low quotation (5 mailed - 1 returned). This purchase, in the amount of $1,465.05, is to be charged to Account BL5620.05.

Asphalt Purchase of asphalt for use by Maintenance Services from T. J. Campbell Construction Company which submitted the low quotation (5 mailed - 2 returned). This purchase, in the amount of $3,075, is to be charged to Account BL5620.05.

Stage Curtains Purchase of stage curtains at Linwood Elementary School from Capitol Stage Equipment Company which submitted the only quotation (3 mailed - 1 returned). This purchase, in the amount of $1,248, is to be charged to Account BL5620.05.

Graduation Diplomas

Permission to validate an agreement with Inter-Collegiate Press which submitted the low quotation for furnishing graduation diplomas (approximately 2,150 @ $2.11 each) for the 1983-84 school year (6 mailed 3 returned). 9.

Floor Finish Wax Stripper Purchase of floor finish wax stripper (non-ammoniated) for use by Custodial Services at various schools from Carpenter Paper Company which submitted the low quotation (13 mailed - 8 returned). This purchase, in the amount of $5,695, is to be charged to Account G650.01.

10.

Eggs

Approval of amended agreement with Lieberman Produce Company for furnishing Medium Grade A eggs for all school cafeterias through June 30, 1984. The agreement to allow for price of eggs to be at wholesale market price plus 8<f per half crate and full crate.

MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D Purchasing - Cont'd

11.

Chalkboards and Flex Boards

Purchase of chalkboards and flex boards for use by Maintenance Department (warehouse stock) at various schools from the following companies which submitted the low quotations (9 mailed - 6 returned): Dean Building Specialties Standard Insulation, Inc.

$2,902.50 714.24

TOTAL

$3,616.74

These purchases are to be charged to Account BL5620.05 12.

Permission to Place Orders

Permission for Central Food Service Department to place orders through time periods and/or dates listed with companies which submitted quotations for the following items: Todd Brokerage (March 12, 1984)

Canned Apple Products

Cain's Coffee Co. (April 30, 1984)

Coffee

Farmer Brothers Co. (April 30, 1984)

Tea Bags

Todd Brokerage (July 1, 1984)

Frozen Cod

Coldwater Seafood Corp. (July 31, 1984) Frozen Cod (Alternate)

13.

Athletic Equipment and Supplies Purchase of equipment and supplies for athletic programs (footballs, baseballs, basketballs, jerseys, sweatsuits, shoes, etc.) for use at various high schools from the following companies which submitted the low quotations on specifications and/or general conditions (18 mailed - 14 returned):

BSN Corporation Micro Bio-Medics, Inc. Dan McGee Sporting Goods, Inc. Willis Medical Company, Inc. Alert Services Champion Products Snitz Mfg. Company Graves-Humphreys Company Sportmaster Larry Black Sporting Goods Elk Sporting Goods Sexton's Sport Center

TOTAL

67.62 21.38 4,904.35 1,526.20 793.86 4,469.61 460.00 739.81 45.08 1,121.00 4,835.92 1,272.85

$20,257.68

These purchases are to be charged to the following accounts:

$10,192.37 8,049.39

G240.01 G1230.03 To be paid from local schools' activity funds

2,015.92 TOTAL

$20,257.68

14. Work Platform

Purchase ^of work platform for use by Custodial Services from Waco of Oklahoma which submitted the low quotation (12 mailed - 3 returned). This purchase, in the amount of $3,310.75, is to be charged to Account G1230.06.

Motion to Approve Purchasing Items 1-14 Cont'd

MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D I

R. #39 Purchasing Items 1-12 & 14 Approved

Purchasing - Cont'd Mrs. Hermes stated she was concerned that some of the athletic equipment in item 13 was for personal items such as shoes and socks that students could be purchasing for themselves. She asked that item 13 be removed from consideration until the next Board meeting and for an itemized accounting of what is being purchased for the students and for which sport. Mrs. Hill and Dr. Heath agreed to amend their original motion to approve purchasing items 1 through 14, excluding 13.

Following discussion between members of the Board and staff, Mrs. Donwerth called for the question. At this point Mrs. Hill requested the prices of concrete, sand and limestone, item 3, be included in the minutes of the meeting. Mrs. Donwerth again called for the question, and on roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms>.Brody, aye. The motion carried. GENERAL BUSINESS Motion to Approve General Business Items 1-6

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to approve six items of General Business as follows:

Authorization to discontinue the Central Food Service Cafeteria operation at the Service Center, effective March 1, 1984.

Approval of an agreement with Oklahoma Coca-Cola Bottling Company to install and maintain vending machines in the Service Center Cafeteria area, 2500 Northeast 30th. Agreement to be effective March 1, 1984. Oklahoma Coca-Cola Bottling Company to pay district 12% commission on the gross sales from all machines. Proceeds to be deposited in the General Fund.

Approval of the following increases in a la carte prices in district operated adult only cafeterias. Prices to become effective February 13, 1984.

Current Prices

Recommended Prices

$1.00

$1.10

.80

.90

.65

.70

.50

.55

Special Plate Lunch

3.50

3.75

Fruit Plate with Meat

2.70

2.80

Club Sandwich

1.60

1.75

Sandwiches

1.25

1.50

1.15

1.25

1.00

1.10

1.50

1.60

.20

.25

Entrees (Meat, chicken, fish, lasagna, spaghetti, etc.)

Entrees

(Toasted cheese, pizza) Salads (Jellied fruit, cottage cheese and fruit, sliced tomatoes, etc.)

Vegetables

(Salami, Reuben)

Sandwiches (Ham, cheese, hot beef, steak)

â&#x2122;ŚSandwiches

(Egg salad, tuna salad, ham salad, chicken s * alad, etc.) â&#x2122;ŚWhen Served with Soup Desserts (Cookies)

59 MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D

GENERAL BUSINESS - CONT'D 4.

Authorization for Ron Day to act as the district's counsel to protect the uninsured inerests of employees Camolia A. Byrd and Donald A. Price, and otherwise defend against the plaintiff's prayer for reinstatement in the case of Quang Van Nguyen vs. Camolia A. Byrd and Donald A. Price, CIV-83-3137-T.

Permission to pay Groves, Bleakley & Tague, Attorneys-at-Law, who represent the district's insurance carrier for legal liability insurance, for legal services in the case of Carter vs. ISD-89. Total payment of $4004.35 shall be charged to Account 110.06. (Deductible limit of district's legal liability policy with INAPRO, Inc., of $5,000 has now been reached.)

Approval for City Spring Works to straighten the frame on bus #2408, International Harvester, for a cost not to exceed $1,257.50; total cost to be charged to Account G650.04.

Motion to Approve General Business Items 1P6 - Cont'd

Concerning item 2, Dr. Muse asked how the vendors were selected to bid on furnishing vending machines for the Service Center Cafeteria and stated there was a particular vendor he would like given the opportunity to bid. Mr. Shepard responded that four companies were contacted; and if the board chose, items 1 and 2 could be pulled, other bid(s) received, and the items considered at the next Board meeting. Dr. Heath asked that some safeguard be incorporated into a vending agreement which would protect the district's interest when money from the machines was collected. Mrs. Hill and Mrs. Donwerth agreed to amend their motion to approve General Business items 3-6, with items 1 and 2 for consideration on February 20, 1984. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #40 Motion Amended to Approve General Business Items 3-6

INFORMATION TO THE BOARD The Central Food Service Department Financial Statement as of December 31, 1983 was submitted as information to the Board. (Copy on file in the office of the Clerk.)

Information to the Board

UNFINISHED BUSINESS Dr. Heath expressed his appreciation to Dave Renfro for his leadership on his resignation as President of the American Federation of Teachers, Local 2309.

A complaint hearing was scheduled to be heard at 9:00 a.m. on February 17, 1984. NEW BUSINESS

Complaint Hearing Scheduled for February 17, 1984

None HEARINGS

None

EXECUTIVE SESSION Dr. Heath made the motion, seconded by Mrs. Hill, to go into executive session for the following: (a) (b) (c) (d)

To To To To

discuยงs, discuss discuss discuss

the Star School court suits with the Board's Attorney. a teacher's assignment a teagher's appointment for the 1984-85 school year. a secretary's appointment for the 1984-85 school year.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #41 Executive Session Approved 10:55 p.m.

60 MINUTES OF MEETING OF FEBRUARY 6, 1984 - CONT'D

(A mechanical recording of the meeting to this point is on file in the office of the Clerk.)

R. #42 Return to Open Session 11:25 p.m.

RETURN TO OPEN SESSION

A motion to return to open meeting ws made by Dr. Muse and seconded by Mrs. Hermes. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. OPEN SESSION

R. #43 Ron Day to CoDef end District (Star Explosion)

(a) Mrs. Donwerth made the motion, seconded by Dr. Muse, that Ron Day enter an appearance as co-counsel of record â&#x2013; in the Star School explosion cases. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. (b) There was no action on the assignment of a teacher (Mary Parker).

R. #44 OKC Board of Education to Request Exemption Re Employment of Board Member Relative

(c) Mrs. Donwerth made the motion, seconded by Dr. Muse, that the Board (Oklahoma City) submit a request to the State Board of Education for an exemption in the provisions in Oklahoma Statutes regarding the employment of a relative (Danny Wall) of a member of the Board (Oklahoma City) of Education. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, no; Dr. Heath, abstain; Mrs. Donwerth, aye; Ms. Brody, aye. Five aye; one no; one abstention. The motion carried.

(d) No action was required on the consideration of a secretary's (Marilyn Long) employment for 1984-85. ADJOURNMENT R. #45 Adjournment 11:40 p.m.

A motion to adjourn was made by Dr. Heath and seconded by Mrs. Donwerth. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. THEREUPON THE MEETING WAS ADJOURNED.

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

I also certify that at least 24 hours prior to the meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting. Witness my hand and. seal of this School District this FWt 19 .

day of

uieiK, UKianuiiid u i by oua? u ui

cuuyauiun

MINUTES OF MEETING OF FEBRUARY 8, 1984

PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Clyde Muse

President Vice President Member Member Member Member

ABSENT:

Hugh Long

Member

Others present: Don Wright, Superintendent; Hugh Ginn, Deputy Clerk; Central Office staff members, the news media and other interested persons. CALL TO ORDER

Ms. Brody called the meeting to order.

The invocation was given by Mrs. Hill.

Call to Order

ROLL CALL

Roll call established that six of the seven Board members were present.

Roll Call

SPECIAL BUSINESS Dr. Wright introduced the one item of business, the acceptance of the low base bid and awarding of a contract for replacement of windows.

Special Business

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to accept the low base bid in the amount of $3,437,834 with "add" alternate number one (1) in the amount of (+)$17,176, and alternate number two (2) at no addtional cost; with "deduct" alternate number three (3) in the deducted amount of (-)$5,725; for a total bid price of $3,449,285, and the award of a contract to Peerless Products, Inc., to replace building windows at the following schools:

R. #46 Low Base Bid Accepted and Contract Awarded to Peerless Products, Inc., for Replacement of Windows

Cleveland Innovative High School Creston Hills Fifth Year Center Dunbar Center Edgemere Elementary School Emerson Alternative Center Gatewood Elementary School Horace Mann Elementary School Martin Luther King, Jr. Linwood Elementary School Putnam Heights Elementary School Riverside Elementary School

Sequoyah Elementary School West Nichols Hills Elementary School Willard Elementary School Capitol Hill Middle School Harding Middle School Jackson Middle School Taft Middle School Capitol Hill High School Classen High School Northeast High School

This contract is to be charged to the 1983 Bond Project Fund.

On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. ADJOURNMENT

A motion to adjourn was made by Mrs. Hermes and seconded by Mrs. Hill. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of the meeting is on file in the office of the Clerk.)

President

R. #47 Adjournment 11:55 a.m.

62 MINUTES OF FEBURARY 8, 1984 - CONT'D

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

Witness my hand and seal of this School District this , 19 64 â&#x2013;

CO -

day of

MINUTES OF MEETING OF FEBRUARY 17, 1984

Susan Hermes LaRue Donwerth Paul Heath Clyde Muse

Vice President Member Member Member

ABSENT:

Jean Brody Betty Hill Hugh Long

President Member Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Central Office staff members, the news media and other interested persons. CALL TO ORDER

In the absence of Ms. Brody, Mrs. Hermes, Vice President, called the meeting to order and presided over the hearing. The invocation was given by Dr. Muse.

Call to Order

ROLL CALL

Roll call established that four of the seven Board members were present.

Roll Call

SPECIAL BUSINESS Mrs. Hermes announced the purpose of the special meeting was to hear a Level III Complaint by Sandra L. Bennett. / The following persons participated in the hearing:

1. 2. 3. 4.

Special Business Level III Complaint Hearing

Sandra L. Bennett, Science Teacher, Emerson Alternative Education Center, Complainant Mr. Jack Nichols, Teacher, Grant High School, Complainant's Representative Alice Anderson, Director of Personnel, Respondent Linda Brown, Administrator, Classified Employment Services, Witness

Statement of Complaint: Alleged failure of the District to pay one-time bonus of $500 to those new to the District in accordance with Board Policy GCBB.

Relief Sought: Mrs. Bennett be awarded the $125 that was unjustly withheld from her November 30, 1983 warrant; and Mrs. Bennett receive the balance of the $500 one-time bonus as described in Board Policy GCBB. Opening Statement by Appellant Mr. Nichols made his opening statement as follows:

"It is clear from the response from Dr. Nusbaum and the material gathered from the Level II Complaint Hearing that we have established that Mrs. Bennett was told that she was qualified for both science bonuses. Dr. Nusbaum told me that I had prepared the complaint well; that we did show that Mrs. Bennett was told that she would receive these bonsues. We will not spend much time on calling witnesses; that Mrs. Bennett was told that she would get the bonus. Our problem is that the policy is the problem, so we will spend some time on that policy."

Opening Statement by Appellant

Opening Statement by Respondent

Mrs. Anderson made her opening statement as follows: "The Board minutes from the meeting held on March 3, 1980, indicate that a motion was made by Board Member Mrs. Pat Potts, and seconded by Mrs. Freddye Williams for approval of Policy GCBB, which covers professional staff supplementary pay plan. On that date, the Board approved a policy for this district that would allow payment of two types of bonuses for teaching in certain critical areas. Those areas are Science, Mathematics, Industrial Arts, Vocational Trade and Industry, and Vocational Agriculture, if the teacher is a properly certified

Opening Statement by Respondent

MINUTES OF MEETING OF FEBRUARY 17, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D Opening Statement by Respondent Cont'd

Opening Statement by Respondent - Cont'd secondary teacher. One bonus requires the payment of $100 per year to teachers who were properly certified for each hour of high school classroom instruction in one of the aforementioned fields; the second bonus was for the payment of a one-time bonus of $500 to teachers who are new to the district assigned to high schools and properly certified in one of these previously mentioned areas. Policy GCBB is clear that the one-time bonus is to be paid to teachers who are new to the district for the school year in question.

"Mrs. Bennett, the complainant, has alleged that during her personnel processing time she was informed by clerical staff members and other staff in the Certified Employee Services Offices that she would be entitled to the bonus. We, at Level II, as well as today, feel that Mrs. Ben-nett probably had that understanding. We have not been able to produce any witnesses on our staff who were able to, in fact, say as Mr. Nichols has indicated that they did tell Mrs. Bennett that she would receive both bonuses. As a matter of fact, the testimony at the second level indicated just the opposite. The witness, who was one of the clerical support persons in that office, indicated that she did not remember specifically telling Mrs. Bennett that she would receive the one-time bonus. She did remember conversing with Mrs. Bennett and another clerk in the office on the bonuses per se. At the second level, the chief administrator of that office also testified that she had numerous conversations with Mrs. Bennett, but could not remember telling her specifically that she would receive the one-time bonus.

"As the Personnel Director, I feel based on testimony and informal meetings with Mrs. Bennett, that it is possible that Mrs. Bennett could have misunderstood or taken for granted that she would have received both bonuses since there are two bonsuses granted in various situations, depending on the circumstances at time of employment. I feel that there has been a misunderstanding; a breakdown in communication. However, the policy is clear on the one-time payment: an employee must be new to the Oklahoma City Public School District to receive the one-time bonus of $500. We are clear on the fact that Mrs. Bennett is entitled to the $100 per year for each hour of high school science taught at Emerson Alternative High School, where she is a science teacher. "As the Director of Personnel, regardless of the information that Mrs. Bennett may have understood at the time she was being processed, I do not have authority to pay her the one-time bonus because the Board policy is clear that the bonus is reserved for employees who are new to the district. Mrs. Bennett was not new to the district during the 83-84 school year; she had been employed by our district prior to the 83-84 school year. Therefore, I ask that this complaint be deined." Presentation of Witnesses for Appellant

Direct Questioning by Appellant Witness, Sandra Bennett

Direct Questioning by Appellant - Witness, Sandra Bennett Under questioning by Mr. Nichols, Ms. Bennett testified that she was last employed as a science teacher in the district from 1977 to 1980 and was not given a science stipend or bonus; after doing some substituting, was employed during August of 1983 to teach science at Emerson. Ms. Bennett said it was her understanding that she was to receive the science bonus and stipend upon her re-employment as a science teacher; also, she had some concerns with the Personnel clerks about putting that bonus and stipend in her contract. She was told it wasn't necessary to put it in the contract as it was Board policy. Ms. Bennett stated she was satisfied that the oral contract for the one-time $500 bonus for teachers new to the district was at least as binding as if it had been written in her contract.

There was no cross-examination by the Respondent.

Mr. Nichols then referred to material in the packet, offering as evidence a written statement by Emerson Principal, Valene Cooks, indicating that Ms. Remp, the school secretary, had checked with the Personnel Office and reported that Sandra Bennett was eligible for the one-time bonus because she had not received it during her previous employment. Upon questioning by Dr. Heath, Dr. Nusbaum, Hearing Officer at Level II, stated that Ms. Cooks' written statement was not allowed as an exhibit at the second level, but it was referred to in oral testimony. By Board consensus, the written document was allowed as evidence.

Mr. Nichols then referred to Exhibit #4, and pointed out on the form where "Yes" was checked next to "New to the district this year".

MINUTES OF MEETING OF FEBRUARY 17, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D Presentation of Witnesses for Appellant - Cont'd

Mrs. Anderson, responding to Mr. Nichols' statements, clarified that the Emerson School Secretary was not a member of the Personnel staff, and therefore not an authority or representative qualified to make the statement that Mrs. Bennett was entitled to receive the new to the district bonus because she had not received it before. Mrs. Anderson said the form, Exhibit #4, was filled out by the principal, not Personnel, and the form was in error when an "X" was typed by "Yes" indicating "New to the district this year". She said it was discovered in processing the form that it was not correct because Mrs. Bennett is not new to the district, therefore not entitled to the $500 bonus.

Mr. Nichols then read from the minutes of the Board Meeting of February 18, 1980 (Exhibit #6). The discussion he referred to concerned whether or not a teacher returning to the district would get the $500 one-time bonus. Mr. Nichols stated evidence showed that Mrs. Bennett did not get her tenure or sick leave back when she returned to the district. This caused him to believe she should be considered "new to the district" and entitled to received the one-time bonus or considered "re-employed" and get her tenure and sick leave back.

Mrs. Anderson responded that Mrs. Bennett had seven years of teaching experience and received pay on the current salary scheduled at higher than step 1; therefore, she was not new to the district. She also stated that tenure is governed by the laws of the State of Oklahoma, not the district. Presentation of Witnesses for Respondent

Direct Questioning by Respondent - Witness, Linda Brown

Mrs. Anderson called Linda Brown, Certified Personnel Administrator. Mrs. Brown outlined the situation and the circumstances leading up to the complaint. Mrs. Brown told of a change in secretarial assignments; Rosa Gaddy replaced Tamara Brooks, whom Mrs. Bennett had spoken with about the bonuses at the time she signed her contract. Mrs. Gaddy had written "re-employed" on the form and circled where "yes" had been checked next to "New to the district", which was contrary to the information received from the school, and brought it to Mrs. Brown's attention. Mrs. Brown checked with the secretaries who had worked in the Personnel office at the time. Secretary Sandra Bland said she did not recall telling Mrs. Bennett she was entitled to the bonus. Mrs. Brooks told Mrs. Brown that she knew the bonus was only for new to the district employees, and if she did inform Mrs. Bennett that she was entitled to it, that was because she misunderstood what she was being asked; that not knowingly had Personnel granted people re-employed the one time bonus.

Direct Questioning by Respondent Witness, Linda Brown

Mrs. Brown testifed that in checking the records it was discovered there was one re-employed person who had received the one-time new to the district bonus in error. She contacted the individual to verify that he had received the bonus. The records indicated he had, and the district is now seeking restitution of the money. Mrs. Brown stated if the hearing panel decided to pay Mrs. Bennett the one-time bonus, the impact would be that all the other teachers re-employed in math, science, vocational or industrial arts areas would also have to be paid the $500. Cross-Examination by Appellant - Witness, Linda Brown

Mr. Nichols asked Mrs. Brown if she could say beyond any reasonable doubt that the people in her office did not tell Ms. Remp, Ms. Cooks, or Mrs. Bennett that she was to receive the one-time bonus. Mrs. Brown said it was difficult for her to say since she was not in the office to hear the conversations.

Cross-Examination by Appellant Witness, Linda Brown

Redirect by Respondent

â&#x20AC;˘>

Mfs. Anderson asked Mrs. Brown if the principal, the school secretary and all the secretaries in her office had told Mrs. Bennett she would receive the one-time bonus as well as the $100 per year per hour of science taught at Emerson, would she have been able to grant the payment of the one-time bonus. Mrs. Brown .answered she could not, and had informed Mrs. Bennett that she did not have the authority to grant the bonus because of the policy.

Redirect by Respondent Witness, Linda Brown

66 MINUTES OF MEETING OF FEBRUARY 17, 1984 - CONT'D J

SPECIAL BUSINESS - CONT'D

Closing Statement by Appellant______ :

Closing Statement by Appellant Mr. Nichols made his closing statement as follows: "It's clear that Mrs. Bennett was intended to receive the bonus and the stipend, She is a science teacher: she did not receive tenure; she did not receive her sick leave; and she would be entitled to the previous credit for teaching whether she earned that in Oklahoma City, Tulsa, Norman, or wherever, She would be entitled to that previous credit whether she taught here or not, unless it would be out of state. There would be some grounds for not allowing some out of state credit.

"It is clear that she came back into the district, in part, because of both of the science bonuses. I feel that the teacher, Mrs. Bennett, accepted this job in good faith with the salary that she was to receive and both the bonuses. I feel that if another previous administrator in the office had offered the incentive, or secretaries mistakenly gave out the information that the incentive was there, that to protect the integrity of the district and maintain the morale of the teacher that these bonuses should be paid. "Science teachers are not 10(f a dozen; they're valuable to you. You have the bonuses and I would urge you to direct the Personnel Office to give her those bonuses."

Closing Statement by Respondent

Closing Statement by Respondent Mrs. Anderson's closing statement was as follows:

"In closing, I would simply like to say Mr. Nichols' closing statement is an interesting one. Science, math and some of these other critical areas of teaching are very difficult to recruit. However, Mr. Nichols left out one glaring part on which we have based our whole argument, and that is what the policy says. I, as the Personnel Director, am charged with the responsibility for adhering to Board policy and assuring that it is properly implemented throughout the district. That is what we have done. "If there were miscommunications, breakdowns in communications, we are sorry for that and are taking steps to try to prevent that from occurring in the future. However, as long as Policy GCBB reads as it does today, Mrs. Bennett and other teachers in her category would not be eligible for the new to the district bonus. Therefore, we ask that this complaint be denied. The Director of Personnel for Oklahoma City Public Schools does not have authority, as the policy reads today, to grant Mrs. Bennett or any other teacher who is not a new to the district employee for the 83-84 school year the one-time bonus."

R. #48 Relief Sought Denied

Motion, Deliberation and Vote by the Board Following questions from Mrs. Donwerth concerning bonus information not being in the teacher's contract and from Dr. Heath concerning Mrs. Bennett's employment history, Mrs. Donwerth stated that from Exhibit VI it seemed to her the intent of the Board was not fully carried out in the policy as written and she wanted to see that clarified at a later time when the Board could address that area. Mrs. Donwerth moved in favor of the complainant. Dr. Heath seconded the motion.

Dr. Muse stated it seemed to him that the motion to find in favor of the complainant would "open a can of worms", particularly in view of revenue shortfalls, etc. He asked how the Board would deny all of the others in the same situation the same kind of consideration if this bonus was paid; that everybody would have to be paid if this complainant were. Mrs. Donwerth felt it was the Board's intent to pay the one-time bonus on all new contracts to begin with. Dr. Muse said if he understood the Board's intent, the device that was designed to encourage and maintain the present science, math, industrial arts, and vocational teachers is the continuing bonus of $100 per hour of that subject taught per year; and the device to attract new teachers is the $500 bonus. He said the question really was whether or not Mrs. Bennett was, in fact, a new teacher.

Dr. Heath asked how many other teachers who had taught in the district before, left the district, then came back and would be able to raise the same question. Mrs. Anderson said she did not have that information, but there could be a large number.

MINUTES OF MEETING OF FEBRUARY 17, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D Motion, Deliberation and Vote by the Board - Cont'd Mrs. Hermes commented that she was going to base her vote on past practice whereby teachers who had taught in the district before were not considered "new to the district".

R. #48 Relief Sought Denied - Cont'd

On roll call the votes were as follows: Dr. Muse, no; Dr. Heath, aye; Mrs. Donwerth, aye; Mrs. Hermes no. Two votes in favor of paying Mrs. Bennett the one-time bonus; two against. There being a tie vote, the members of the Board were given the opportunity to change their vote before the declaration by the President. No votes were changed; Mrs. Hermes declared a standoff; the complaint was denied.

Following the vote, Dr. Heath commented that his vote reflected the need for a definition of "new to the district". Dr. Heath said to him, "new to the district" would mean if an employee was not on an authorized leave of absence and signed a new contract following a year where they were not employed by this district, they would be considered new to the district.

ADJOURNMENT A motion to adjourn was made by Dr. Heath and seconded by Dr. Muse. On roll call the votes were as follows: Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Mrs. Hermes aye. The motion carried. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of the meeting is on file in the office of the Clerk.)

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

day of

Cldf'lT, Oklahoma City Bdard of Education

R. #49 Adjournment 10:05 a.m.

MINUTES OF MEETING OF FEBRUARY 20, 1984

PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Clyde Muse Hugh Long

President Vice President Member Member Member Member Member

Others present: Don Wright, Superintendent;'Darrel Shepard, Clerk; Ronald Day, Attorney; Central Office staff members, representatives from professional groups, the news media and other interested persons. CALL TO ORDER Ms. Brody called the meeting to order.

The invocation was given by Mrs. Hill.

Call to Order

i ROLL CALL

Roll call established that all Board members were present.

Roll Call

MINUTES OF PREVIOUS MEETINGS

Mrs. Donwerth made the motion, seconded by Dr. Muse, to approve the Board Meeting Minutes of February 6 and February 8, 1984 as presented. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #50 Minutes Approved

COMMITTEE REPORTS - BOARD MEMBER COMMENTS

Mrs. Hill reported on the meeting of the Steering Committee of the Council of Urban Boards she attended in San Diego on February 10th and 11th. Some of the topics discussed were: a political effectiveness program; vocational education funding for high schools; tuition tax credits; asbestos; as well as a Federal Relations Network briefing.

Comments Mrs. Hill

Mrs. Hill gave an update on activities of other urban boards around the country, including the successful efforts of non-profit fund raising foundations in San Francisco, Indianapolis and Tucson. She also commented that Jacksonville, Florida, is considering merit pay; Wichita,Kansas is seeking a new superintendent; and Detroit, Michigan, received a $50,000 gift from the local telephone company for the vocational educational programs. Mrs. Hill reported that Detroit had a unique system of reducing the number of lost textbooks: students deposit $10 at the beginning of the year, which is refunded when the books are returned. She suggested looking into that procedure for Oklahoma City. The Steering Committee met with San Diego Superintendent Dr. Tom Payzant, former Oklahoma City superintendent, and his staff, and learned of ways that district is dealing with budget cuts, re-organization, school closings, reading programs, teacher evaluations, graduation requirements, special diplomas, and other. One thing of interest to Mrs. Hill was the San Diego plan for better use of school facilities. She suggested that a member of staff should review the procedure used in that district, which allows patrons to make the decision of which buildings to be closed in an area. Mrs. Hermes commented that she had been attending an Oklahoma State School Boards Association Presidents/Clerks workshop February 19-21, and was receiving some useful information.

Comments Mrs. Hermes

0r. Heath thanked the Fine Arts Department for the invitation he received to view the fifth year center art on exhibit in the Administration Building.

Comments Dr. Heath

Ms. Brody stated she and Betty Mason had met with the North Central Evaluation Team earlier that day while the team was at Classen High School.

Comments Mrs. Brody

MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D

ITEMS PENDING Items Pending

Establishing of non-profit, fund raising foundation guidelines.

Long Range Plan for Bodine Elementary School.

Concerning item 1, Dr. Wright said the committee was meeting on a weekly basis; they already had some bylaws, and would be applying for non-profit status within the next one or two weeks.

HEARINGS Hearing Pat Musgrave

Pat Musgrave addressed the Board, and stated she would like to see the Valley Brook school reopened to alleviate over-crowding at Bodine Elementary School. LEGAL REPORT

Attorney's Report

Mr. Ron Day, Attorney for the District, reported as follows: Quang Van Nguyen vs. Byrd/Price

"In the suit that Reverand Quang Van Nguyen filed against Mr. Price and Ms. Byrd in Federal Court, shortly after we filed an answer on the behalf of the defendants the Reverand filed a motion stating that he was leaving the district and no longer had any desire to pursue this litigation. Judge Thompson has entered an order dismissing the case, so that case has come to a conclusion. Star School Litigation "Last Friday (February 17, 1984), I appeared in District Court along with the attorney for Home Insurance Company before Judge Carmen Harris. We presented an application for temporary injunction against all of the plaintiffs that had recently filed additional suits concerning the Star explosion. The basis of the application for injunction was that the court had previously ordered that the school, its employees and the insurance carrier had discharged all of their obligations because the $300,000 insurance limit was tendered in the court, subject to distribution. The various claimants were represented by their attorneys All sides presented argument to Judge Harris, and at the conclusion of the hearing, Judge Harris did enter a temporary injunction stating that all of those parties would be restrained from, in any way, pursuing any additional Star School claims. Judge Harris also indicated that on March 5 he was going to hold a final hearing to decide the final distribution of the remainder of the $300,000 in insurance. Also on that day, he's going to conduct a hearing as to whether or not to issue a permanent injunction against the people that recently filed the new cases. Burdick vs. ISD-89

"In Burdick vs. ISD-89, we prepared and filed our brief with the State Supreme Court. I think we have a very good brief on file with them. Copies have been provided to the administration. Sun Country Estates Litigation

"There is a hearing on a temporary restraining order set before Judge Saied in District Court this Thursday on the 23rd. We are presently preparing for that hearing and will appear on behalf of the district at that time. Miller vs. ISD-89

"In Miller vs. ISD-89, the second suit concerning the sale of McKinley School, our motion to dismiss has been set for hearing before Judge Blevins this Friday, the 24th, and we will appear and present it at that time."

MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D

SUPERINTENDENT'S REPORT

Mrs. Donwerth made the motion, seconded by Mrs. Hermes, that the list of "restricted expenditures" in the 1983-84 General Fund Budget which was approved by the Board on December 19, 1983, in the amount og $4,100,000 be amended; and that Account 1983-84 Salaries/Fringe Benefits in the amount of $740,689 be deleted from the December 19, 1983 restricted list. Funds which are made available by the amendment are to be assigned primarily to replace "restricted expenditures" originally budgeted in Account 230.01, Library Resources; 240.01, Instructional Program Supplies; and 1230.03, Instructional Program Equipment. (The balance of restricted expenditures after the amendment is $3,359,311.)

R. #51 Amendment to List of Restricted Expenditures for 83-84 Budget Approved

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

Dr. Wright introduced item 2 as follows: Recommend approval for the Superintendent to proceed with plans to develop a 1984-85 budget by making reductions or deletions in current budget item amounts by the application of the following "prioritized list" of reductions or deletions in the order listed. Estimated Savings

Reduce number of Central Office/Service Center Personnel

Printing

PRI/DMI

150,000.00

Eliminate mini-grant allocation

100,000.00

Self-Insured Workers' Compensation

300,000.00

Implement Energy Management

100,000.00

Retirement Bonus

100,000.00

Contract with Sonitrol to Monitor Intrusion Alarm System

Eliminate transportation for students living less than lk miles from school

10)

Proposed Reductions for 84-85 Budget

750,000.00 40,000.00

Invest in Advanced Funding Program

60,000.00

200,000.00 50,000.00

TOTAL

$1,850,000.00

Dr. Wright remarked that the l<f sales tax passed by the State will raise $216 million of additional revenue at the state level, but it is still uncertain how the State will divide that revenue. He said the present planning is for a 1984-85 budget that would include approximately the same amount of money as we now have, and the sales tax relief will help us achieve that. The 83-84 budget will still be close to $3 million less than it was believed when the fiscal year started on July 1, 1983. Concerning the list of reductions, Dr. Wright pointed out that it was hoped the budgetary reductions could be achieved without actually having a reduction in force in any area. Dr. Wright briefly pointed out the various areas, items 1 through 10, and what the impact of the reductions would be.

Mrs. Hermes made the motion, seconded by Mrs. Hill, to vote separately on the ten budget reductions or deletions recommended by the Superintendent in item number 2. On roll call the votes were as follows: Mr. Long, no; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms.^Brody, aye. Six aye, one no. The motion carried.

R. #52 Recommendations 1-10 to be Considered Separately

Mrs. Donwerth made the motion, seconded by Mrs. Hill to approve item 1. It was pointed out that if item 9 were not approved it would impact the number of reduced positions in item 1. Therefore, Mrs. Donwerth withdrew her motion. The ten items were considered in the following order: 9, 8, 7, 6, 5, 4, 3, 2, 1, 10.

Motion to Approve Item 1 Withdrawn

71 MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 9)

Motion to Approve Elimination of Bus Transportation Within lj Miles

Eliminate Transportation for Students Living Less than 1^ Miles from School

Mrs. Hermes made the motion, seconded by Mrs. Donwerth, to approve item 9. Dr. Muse said he was concerned that service not be discontinued in areas where hazards exist; he suggested that in some sparsely populated areas a half-mile could be more hazardous than a mile and a half in a more densely populated area. He said he would need the assurance that those types of situations were taken into account.

Mrs. Hermes said she felt high school students were mature enough to be able to walk to school within a mile and a half, but coult not support eliminating or reducing service, for middle and elementary school students

Substitute Motion Dies for Lack of Second

Following discussion and questions from Board members, Mrs. Hermes made a substitue motion to eliminate bus transportation only for high school students living less than lk miles from school. The motion died for lack of a second.

Substitute Motion Dies for Lack of Second

Mrs. Hermes made a second substitute motion to eliminate bus transportation only for high school and middle school students living less than Ik miles from school. The motion died for lack of a second.

Original Motion Wi thdrawn

Mrs. Hermes then withdrew her original motion to approve item 9. Mrs. Donwerth moved approval of item 9, seconded by Dr. Heath.

R. #53 Elimination of Bus Transportation for Students Living Less than lj Miles from School Approved

Mrs. Hill asked for a safeguard in the recommendation to allow for exceptions where harzards existed. Dr. Wright said from the Board's direction and guidelines some service would remain, and a report would be given to the Board with revised figures.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, no; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. Six aye, one no. The motion carried. 8)

R. #54 Approval for Sonitrol to Monitor Intrusion Alarm System

Contract with Sonitrol to Monitor Intrusion Alarm System

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to approve item 8. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, no; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. Six aye, one no. The motion carried.

Retirement Bonus Mrs. Hermes made the motion, seconded by Dr. Muse, to approve item 7.

R. #55 Reti rement Bonus Approved

Dr. Heath stated his opposition to the retirement bonus, saying it will save money for the district, but he felt the Board was not being responsible by advocating a savings that would save the district money and then cost other segments of society additional money.

Mrs. Hill commented that even though the bonus was a money saving feature, she would not support it because she felt the expertise of the teachers was of more value than the savings. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, no; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, no; Mrs. Donwerth, aye; Ms. Brody, aye. Five aye, two no. The motion carried.

6) R. #56 Approval to Implement Energy Management System

Implement Energy Management

Mrs. Hermes moved approval of item 6, seconded by Dr. Muse. Responding to a question from Dr. Heath, Dr. Wright said proposals will be requested from several companies and a recommendation taken to the Board on the best proposal.

Mrs. Hermes asked that at least one building in each of the seven districts be included in the preliminary study and asked that the number of buildings be increased from 9 or 10 to 14 or 15. Dr. Wright said he would follow that direction.

MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

Implement Energy Management - Cont'd

Ms. Brody wondered if $100,000 was a true reflective savings for 1984-85. Dr. Wright responded that the savings would come from reduced energy consumption, and that from his experience with the company (Viron), they have performed successfully in many other districts and they feel the savings could actually be much greater. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye. The motion carried. 5)

Self-Insured Workers' Compensation Mrs. Hill made the motion, seconded by Dr. Heath, to approve item 5;

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye. The motion carried. 4)

R. #56 Approval to Implement Energy Management System - Cont'd

R. #57 Self-Insured Workers' Compensation Approved

Eliminate Mini-Grant Allocation Mrs. Donwerth made the motion, seconded by Mrs.-Hijl, to approve item 4. Mrs. Hermes stated she did not want to see the mini-grant allocation eliminated; that this could be a way to recognize some staff in the district who truly deserve recognition.

R. #58 Motion to Eliminate Mini-Grant Allocation Fails_____

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, no; Dr. Muse, no; Mrs. Hermes, no; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, no. Three aye, four no. The motion failed. 3)

PRI/DMI Mrs. Donwerth moved approval of item 3, seconded by Dr. Muse. Mrs. Hill asked that efforts continue to improve reading skills for students at the middle school level; to develop something positive in that area.

R. #59 PRI/DMI Reductions Approved

Mr. Long stated his vote to approve reduction of PRI/DMI did not necessarily indicate an endorsement of PRI/DMI. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye. The motion carried. 2)

Printing Dr. Muse made the motion, seconded by Mrs. Hermes, to approve item 2. Mrs. Hill referred to a curriculum guide related to the use of PRI and DMI and asked that all teachers have access to it. Dr. Lindley responded that there is a syllabus which was sent to the schools, but it has been several years and it would require more printing to get additional copies out to the teachers who do not have them. Dr. Wright said if possible, the cost of printing the guide would come from the current year's operating budget.

Motion to Approve Reduced Printing

Mrs. Hermes moved to amend the original motion, seconded by Mrs. Hill, to reduce the number of School Reports from three (3) to two (2) issues per year and to accept the balance of the printing as presented. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, no; Mrs. Donwerth, aye; Ms. J3rody, aye. Six aye, one no. The motion carried.

R. #60 Motion Amended to Reduce School Report to Two (2) Issues & Accept Balance of Printinc

Voting on the original motion as amended, the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #61 Amended Motion to Reduce Printing Approved

73 MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

1) R. #62 Reduced Number of Central Office/Service Center Personnel Approved

Reduce Number of Central Office/Service Center Personnel Mrs. Donwerth made the motion, seconded by Mrs. Hill, to approve item 1.

Following discussion concerning staffing, Ms. Brody said she felt Cleveland Innovative should not be without a counselor, She also said she was concerned about reducing the number of counselors in middle schools. Mrs. Hill said some schools in the district would need special consideration with regard to increased class size because of decreased staffing; she felt in some areas smaller class size was going to have to be maintained for the welfare of the students. Mrs. Hill also stated she was opposed to eliminating the positions in item 8; that the delivery of supplies to buildings would take too long if the positions were cut.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, no; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. Six aye, one no. The motion carried.

R. #63 Three Positions Deleted from List of Central Office/Service Center Personnel Reductions

Mrs. Hill made the motion, seconded by Dr. Heath, to delete item 8, three trades/crafts (warehousemen drivers) from the list of Central Office/Service Center Personnel Reductions.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye. The motion carried. 10)

R. #64 Approval to Pursue Advanced Funding Proposals

Policy IGDJ, Interscholastic Athletics for Approval March 5, 1984

Advanced Funding Program

Dr. Muse made the motion, seconded by Mrs. Donwerth, to approve item 10. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, no; Dr. Muse, aye; Mrs. Hermes, no; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, no. Four aye, three no. The motion carried.

Following the discussions, inquiries, and changes to the list of proposed reductions, Dr. Wright said that total reductions were now approximately $1,714,000, according to his quick summary.

Revised Policy IGDJ, Interscholastic Athletics, for approval March 5, 1984, as follows:

INTERSCHOLASTIC ATHLETICS The Board believes the district should provide high school stu-

dent interscholastic athletic competition in a variety of sports.

Qualified personnel shall be provided for coaching and supervising individual sports. The purpose of high school athletics is both educational and

recreational.

The athletic program should encourage participa-

tion by as many students as possible and should be carried on with the best interests of the participants as the first consideration.

Students shall not participate in athletics until there is on file with the principal a physical examination and parental

consent certificate.

All interscholastic athletics shall be

governed by Board policy, administrative rules, State and Federal laws, and rules and regulations of the Oklahoma Secondary School

Activities Association.

74 MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

Revised Policy IGDJ, Interscholastic Athletics - Cont'd

Students who participate in interscholastic athletics must pass

three solid credits and maintain an overall C grade average in

Policy IGDJ, Interscholastic Athletics for Approval March 5, 1984, Cont'd

the last regular semester prior to participating in interscholastic athletics. Students must attend classes eighty percent of the time for the

semester to be eligible to participate in interscholastic athletics.

Any student who is under discipline, or whose conduct or char-

acter is such as to reflect discredit upon the school, is not eligible.

This policy is effective for all students in the second semester of the 1983-84 school year.

determined

A studentâ&#x20AC;&#x2122;s eligibility will be

by the previous regular semester grades.

The Oklahoma Secondary School Activities Association rules shall

govern in the event any eligibility question is not covered by this policy.

Mrs. Hill said although she supported the policy, she had received many phone calls from patrons and parents who felt the policy should encompass more activities than just athletics. Mrs. Mason said that other activity areas would be looked at as the total effect of the C Average policy was reviewed after the end of the second semester.

â&#x20AC;&#x2DC;

Revised Policy IGDJA, Extracurricular Programs, for action March 5, 1984, as follows:

EXTRACURRICULAR PROGRAMS

The Board believes the district should provide the opportunity to participate in extracurricular activities.

Qualified

personnel shall be provided for supervising individual programs. The purpose of extracurricular programs is educational.

The

program should encourage participation by as many students as possible and should be carried on with the best interests of the participants as the first consideration.

Policy IGDJA, Extracurricular Programs for Action March 5, 1984

75 MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D Policy IDGJA, Extracurricular Programs for Action March 5, 1984, Cont'd

Revised Policy IGDJA, Extracurricular Programs - Cont'd

Extracurricular programs are those activities which are outside

the curriculum, connected to the school, but do not carry academic credit.

Examples of extracurricular activities are:

Cheerleader

Pep Club

Drill Team

This policy is effective for all students in the second semester

of the 1983-84 school year.

A studentâ&#x20AC;&#x2122;s eligibility will be

determined by the previous regular semester grades. To be eligible to participate in an extracurricular activity, a student must be enrolled' and passing in three solid credits and

maintain a C average in the last regular semester prior to par-

ticipating in the activity.

A student must attend classes eighty percent of the time for the semester to be eligible to participate in extracurricular activities.

Any student who is under discipline, or whose conduct or character is such as to reflect discredit upon the school, is not

eligible.

R. #65 Authorization to Apply for Grant

Dr. Heath made the motion, seconded by Dr. Muse, to grant authorization for the President of the Board and/or the Superintendent to execute documents and forms as required to apply for a grant, Disaster Assistance Program, funded under Section 7, Financial Assistance, Public Law 81-874. Dr. Wright said this grant for approximately $90,000, if the district's application is approved, would come to the district for specific repair projects for damage caused by the October rains.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye. The motion carried.

76 MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 6.

Mrs. Donwerth made the motion, seconded by Mrs. Hill, to grant permission to direct the following persons to attend conferences as indicated:

At General Fund Travel Expense to the School District (a)

One or more members of the Board and the Board Clerk, Oklahoma State School Boards Association President/Clerks Workshop, Oklahoma City, OK, February 19-21, 1984.

At No General Fund Travel Expense to the School District

(b)

Randy Fields, Agriculture Teacher, John Marshall, Livestock Show and Contest, Anderson, MO, February 16-19, 1984. Confirmation

(c)

Gary E. Crane, Teacher/Coach; Richard Nance, Teacher/Coach, Classen High School, Regional Wrestling Tournament, Duncan, OK, February 17-18,

(d)

Hope Alzarez, Bilingual Coordinator, External Funding, 1984 Title VII Management Institute, Washington, D.C., February 21-25, 1984.

(e)

Ned Nusbaum, Assistant Superintendent-Administration, AASA, Las Vegas, NV, February 24-27, 1984.

(f)

Dick Dykstra, Principal, Linwood Elementary School; Neil Ginsterblum, Principal, Buchanan Elementary School; Marcia K. Breuggen, Principal, John Adams Elementary School; NAESP Conference, Tulsa, OK, February 24-26, 1984.

(g)

Laura Allen, Assistant Principal, Southeast High School; Larry Fry, Assistant Principal, Hoover Middle School; Spring Conference for Assistant Principals, Fountainhead Lodge, March 6-7, 1984.

(h)

Myrna DeBose, External Funding; Julia Anderson, Learning Center Consultant, National Conference, ASCD, New York City, NY, March 9-14, 1984.

(i)

Bill Shehorne, Principal, Rockwood Elementary School; Terry Hayes, Principal, Madison Elementary School, NAESP, New Orleans, LA, April 12-16, 1984.

R. #66 Professional Travel Approved Cont'd

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

Remarks

None

PERSONNEL REPORT Mrs. Hill made the motion, seconded by Mrs. Donwerth, that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel recommendations and information listed be approved.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #67 Personnel Report Approved

NAME

1-23-84

Grant Home Economics

Deloney, Frances

Frazier, Etta

$ 4.53 4.53

2-03-84 2-08-84

Helper

Dawson, Mildred

HOURLY:

$ 775.

Helper

2-10-84

Coleman, Bobby

FOOD SERVICE:

External Funding Secretary

MONTHLY:

27803.

16014. ,

14300.

13700.

SI 3700.

ANNUAL:

SALARY

________

•

Weathersby, Roland

SERVICE:

To, Minh

TRANSPORTATION:

Wilson, Jacqueline

Love, Joyce

Felton, John

Dumas, Kendall

. NAME

Star Spencer Custodial Worker

Bus Driver

Helper

ASSIGNMENT

2-01-84

2-03-84

1-26-84

2-02-84

2-03-84

EFFECTIVE DATE

905.

S 500.'

MONTHLY:

4.53

4.63

$ 4.53

SALARY

”O CD "5 cn O Z5 Z3 CD =*fe CH

TO •

o o ZZL —I

—1

TO m "O o

20, 1984 -

Bird, Winifred

CLERICAL:

SUPPORT:

Stewart, Gerald 2-09-84

2-01-84

Harding In-House Teacher

Data Processing Project Team Leader

1 -23-84

Horace Mann Physical Education

Clark, Elizabeth

PROFESSIONAL-TECmiCAL:

1-30-84

EFFECTIVE DATE

Marshall Hi story/Math

ASSIGNMENT

Bishop, Roy

CERTIFICATED:

PERSONNEL EMPLOYMENTS

O > TO O “Q CD Z5 “U c-b "5 O -0-5 Q- < c+ CD Q_

MINUTES OF MEETING OF FEBRUARY

CONT'D

1-27-84 1-31-84

Prairie Queen Clerk

Horace Mann Principal's Secy.

Bray, Pamala

Wells, Barbara

Prince, James

Searcy, Audrey

2-06-84 1-27-84 2-07-84 2-07-84

Helper

Herrera, Mary

Hill, Bettye

John. Helen

Johnstone, Heather

Bus Driver

1-18-84

1-20-84

2-08-84

Bus Driver

Landers, Lucian

2-07-84

Helper

Gonzales, Judy

Bus Driver

2-08-84

1 Bus Driver

2-06-84

Helper

Farmer, Linda

Garrett. Jewel

2-02-84

2-06-84

1-20-84

Helper

1-27-84

Bus Driver

TRANSPORTATION:

Whitfield, Penny

Upton, Elvera

Helper

1-27-84

2-06-84

1-24-84

EFFECTIVE DATE

•^1

CD • -5 C/) o

3=> x> -V

O "O CD Z5 “O ■o n- -5 O - o -5 D- < r+ CD Q_

c~>

20, 1984 -

Berry, Retta

FOOD SERVICE:

2-03-84

Wilson Aide

Allen, Marilyn

Turney, Lady

Helper

Roberts, Pippa Helper

Helper

Truck Driver

ASSIGNMENT

Rippie, Wilma

Murphy, Michael

NAME

CLERICAL:

2-10-R4

EFFECTIVE DATE

Sadler, Linda

Jackson E.S.L.

ASSIGNMENT

SUPPORT:

Uceda. Glenda

CERTIFICATED:

NAME

PERSONNEL TERMINATIONS

MINUTES OF MEETING OF FEBRUARY

CONT'D 00

Parmelee Custodial Worker

Richardson, Charles

Berry, William

Eisenhower Custodial Worker

1-27-84

2-06-84

2-10-84

NAME

ASSIGNMENT

EFFECTIVE ‘ DATE

Z5 CD

TO CD • ~5 cn O O')

—I

o o

TO m “U o TO —1

m TO (Z) o

20, 1984 -

SUPPORT:

DECEASED:

Troutman, Mary

Campus Officer

Custodial Services Custodial Worker

Pittmon, James

CAMPUS POLICE:

1-24-84

Star Custodial Worker

Ossai, Augustine 12-20-83

1-26-84

EFFECTIVE DATE

Moore, Vincent

ASSIGNMENT

All Schools Custodial Worker,

SERVICE:

SUPPORT:

NAME

PERSONNEL TERMINATIONS

O > TO O "O CD 25 TT TO c+ "5 O -0-5 CL < c+ O CL

MINUTES OF MEETING OF FEBRUARY

CONT'D

MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D

ENCUMBRANCES AND PURCHASING Encumbrances Mrs. Hermes made the motion, seconded by listed for February 1-14, 1984. On roll Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, Mrs. Donwerth, aye; Ms. Brody, aye. The

Dr. Muse, to approve encumbrances as call the votes were as follows: aye; Mrs. Hermes, aye; Dr. Heath, aye; motion carried.

R. #68 Encumbrances Approved

Purchasing A motion was made by Mrs. Donwerth and seconded by Mrs. Hill to approve the three items of purchasing as follows:

Gasoline Products Approval for Metro Oil Company, Inc., to be added to the list of confirmation purchases of fuel (gasoline products) for the 1983-84 fiscal year. Purchases to be made as needed from low vendor on a "spot-check" basis.

Teaching Aids Purchase of teaching aids (letter sounds, duplicating masters, and teacher's guide) for use by External Funding (Chapter I) from Bowmar Noble Publishers (available only from designated publisher and/or distributor). This expenditure, in the amount of $3,685.44, is to be charged to Account 240.01, Chapter I, and has been approved on our Federal Educational Grant and/or Programs.

Audio-Visual Equipment and Supplies

Purchase of audio-visual equipment and supplies (tapes, laminating pouches, record players, projectors, viewers, etc.) for use at various locations from the following companies which submitted the low quotations on specifications and/or General Conditions (22 mailed - 13 returned): Thompson Book & Supply Company Wholesale Educational Suppliers Cabott, Inc. Dowlings, Inc. The Highsmith Company, Inc. Fairview Audio-Visual Company Audio-Visual Education Systems Hix Recording Company USI, Inc.

TOTAL

$ 2,639.79 478.56 99.00 1,025.65 171.90 2,781.50 4,514.57 2,054.50 120.00

$13,885.47

Thesei purchases are to be charged to the following accoi

G230.01 G240.00 G240.01 G1230.03 *1230.03, *1230.03, *1230.03, *1230.03,

Ford Foundation Chapter I Institutional Chapter II TOTAL

99.00 2,906.56 1,131.43 5,078.28 3,029.16 243.15 605.12 792.77

$13,885.47

*These purchases have been approved on our Federal Educational Grant and/or Programs.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, ayej Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #69 Purchasing Approved

81 MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D _____________________ ... .. .

...... ...

BUILDINGS AND CONSTRUCTION

R. #70 Acceptance of Low Bid; Contract Awarded to Diversified Systems, Inc., for Re-Roofing, Roof Repairs

Mrs. Hill made the motion, seconded by Dr. Heath, to accept the low bid in the amount of $677,750 and award a contract to Diversified Systems, Inc., for the re-roofing and roof repairs at the following schools: Britton Elementary School Capitol Hill High School Davis Elementary School Douglass High School Edwards Fifth Year Center Fillmore Elementary School Mark Twain Elementary School Page Woodson Fifth Year Center Pierce Elementary School Prairie Queen EJementary School Sequoyah Elementary School Spencer Elementary School Taft Middle School Truman Fifth Year Center Wheeler Elementary School

This contract is to be charged to the 1983 Bond Fund Project, Account B1511.

Dr. Wright informed the Board that this was the first of approximately four bids on roofing. He said the project would be bid in segments so that all the bidders could bid on each of the segments.

GENERAL BUSINESS

R. #71 General Business Items Approved Extended Warranties for 23 Buses

A motion was made by Mrs. Donwerth and seconded by Mrs. Hill to approve the three items of General Business as follows:

Approval to purchase extended warranties for twenty-three (23) International Harvester buses (diesels) from H. D. Copeland International. Warranties to be for additional 25,000 miles or one (1) year, whichever comes first. Cost of $200 per unit, or $4,600 total, to be charged to Account G520.00.

Community Action Program to Lease Valley Brook School

Approval of an agreement with Community Action Program to rent the Valley Brook School, 6315 South Camille, Valley Brook, Oklahoma, for a monthly rental rate of $1,705.86, to be deposited into the General Fund. Monthly rate to increase to $2,501.91 effective October 1, 1984, if agreement is approved for continuation past that date. Rental agreement subject to cancellation by either party with sixty (60) days notice.

Polling Places Designated for VT-22 Elections

Approval of a request from the Board of Education, Area VocationalTechnical District Number 22 (Area VT-22) to designate polling places at twelve (12) Oklahoma City Public School Buildings for the purpose of Election and its Board conducting VT-22's April 10, 1984, Building Levy I Member Election in election districts Number Three (3), and Number Four (4). The twelve schools are:

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

Garden Oaks Elementary School Gatewood Elementary School Horace Mann Elementary School M. L. King, Jr., Fifth Year Center Lincoln Fifth Year Center North Highland Fifth Year Center Rockwood Elementary School Rogers Middle School Shields Heights Elementary School Stonegate Elementary School West Nichols Hills Elementary School Westwood Elementary School

3401 Northeast 16 1821 Northwest 21 1105 Northwest 45 1537 Northeast 24 1138 North Geary 8400 North Robinson 3101 Southeast 24 4000 North Spencer Road 301 Southeast 38 2525 Northwest 112 8400 North Greystone 1701 Exchange Avenue

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms.'Brody, aye. The motion carried.

MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D

UNFINISHED BUSINESS

Authorization to discontinue the Central Food Service Cafeteria operation at the Service Center, effective March 1, 1984.

R. #72 Unfinished Business Approved Service Center Cafeteria Closed

Okla. Coca-Cola to Provide Vending Machines at Service Center Cafeteria

Purchase of equipment and supplies for athletic programs (footballs, baseballs, basketballs, jerseys, sweatsuits, shoes, etc.) for use at various high schools from the following companies which submitted the low quotations on specifications and/or general conditions (18 mailed - 14 returned):

Mrs. Hermes made the motion, seconded by Mrs. Hill, to approve the three items of Unfinished Business as follows:

67.62 21.38 4,904.35 1,526.20 793.86 4,469.61 460.00 739.81 45.08 1,121.00 4,835.92 1,272.85

$20,257.68

These purchases are to be charged to the following accounts:

$10,192.37 8,049.39

G240.01 G1230.03 To be paid from local schools' activity funds

2,015.92 TOTAL

$20,257.68

Concerning athletic equipment and supplies, item 3, Mrs. Hermes suggested that in the future the Board not be asked to pay for personal athletic supplies out of the General Fund Budget; that the schools' activity funds should be used for those items. She also stated she felt there was an inequity in spending between the major and minor sports. Dr. Wright said he suspected many of the personal items were being paid for with the schools' activity funds, and would check on that. He also stated many coaches feel that since the major sports are the only ones that make money for a school that they should be given first consideration in purchasing equipment and supplies.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

NEW BUSINESS Mrs. Hill commented she had been asked to name a staff contact person to provide legislative information to the Council of Urban Boards, and had named Jack Isch as the contact.

HEARINGS

None

Purchase of Athletic Equipment and Supplies

MINUTES OF MEETING OF FEBRUARY 20, 1984 - CONT'D

ADJOURNMENT

R. #73 Adjournment 9:33 p.m.

A motion to adjourn was made by Mrs. Hermes and seconded by Dr. Muse. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of the meeting is on file in the office of the Clerk.)

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

I, the undersigned Clerk of the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, do hereby certify that prior to December 15th of the last calendar year the date, time and place of this regular meeting was filed in the office of the County Clerk of Oklahoma County, Oklahoma. I also certify that at least 24 hours prior to the meeting, excluding •Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting.

fitness my hand and seal of this School District this MAAcd 19

—

day of

Clerk, Oklahoma Cit^Board of Education

84 MINUTES OF MEETING OF MARCH 5, 1984

PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Hugh Long

President Vice President Member Member Member Member

ABSENT:

Clyde Muse

Member

Others present: Don Wright, Superintendent; barrel Shepard, Clerk; Ronald Day Attorney; Don Ladd, Treasurer; Central Office staff members, representatives from professional groups, the news media and other interested persons. CALL TO ORDER Ms. Brody called the meeting to order.

The invocation was given by Mrs. Hermes.

Call to Order

INTRODUCTION OF VISITORS

Mrs. Hermes introduced Gatewood Elementary Principal, Lois Austin, and some members of her staff.

Visitors Welcomed

ROLL CALL Roll call established that six of the seven Board Members were present.

Roll Call

MINUTES OF PREVIOUS MEETINGS

Mrs. Hill made the motion, seconded by Mrs. Hermes, to approve Board Meeting Minutes of February 17 and February 20, 1984 as presented with one correction: in the minutes of February 20, Resolution No. 58, the motion was seconded by Mrs. Hill instead of Mrs. Donwerth. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #74 Minutes Approved as Corrected

COMMITTEE REPORTS - BOARD MEMBER COMMENTS

Mrs. Hill offered congratulations to the Douglass, Star Spencer, and Northwest Classen boys basketball teams going to Tulsa for the State basketball finals March 8-10; and to the girls basketball teams from Star Spencer and Southeast High Schools who would be participating in the tournament. She also mentioned the joint Vo-Tech 22/1-89 committee had met again the past week; progress had slowed, but they would meet again in about two weeks.

Commments Mrs. Hill

Mrs. Hermes commented she had attended the "Computer Explosion - Implications for Educational Equity" two and one-half day seminar. She also expressed appreciation to the staff and parents of Gatewood Elementary School for inviting her to help them recognize the efforts of their principal with "Lois Austin Appreciation Day".

Comments Mrs. Hermes

Ms. Brody commented on the "Computer Explosion" as follows:

Comments Ms. Brody

"Mrs. Hermes alluded to the equity computer explosion meeting last Monday, Tuesday and Wednesday. It's one of those things where we affirm our pride in our staff. This (seminar) simply dealt with equity of the new technology by making sure that everyone has access to the new technology. The prototype for our'meeting was done at American University in 1983. The Oklahoma City Schools took on the project under the enormous energy of the Staff Development Committee and the Personnel Office, especially Charlotte Bibb-Harrison, Mike Barlow and Alice Strong-Anderson.

MINUTES OF MEETING OF MARCH 5, 1984 - CONT'D

COMMITTEE REPORTS - BOARD MEMBER COMMENTS, CONT'D

Comments Ms. Brody, Cont'd

"When you get to talk to the people who came in from around the country (to help with the project) you feel a pride, again, in the Oklahoma City School District for one more time addressing the needs and responsibilities we have with equity. We did it in the 60's; we did it in the 70's; and here we are in the 80's. There is this real sense of pride in standing there representing a district with staff that do that. It is just the beginning.

"I had a conversation with Charlotte Bibb-Harrison today—and we've already had conversations (with people) from around the country—and I was laughing because I had no sense that we were one of the first public school systems to do this. All of a sudden you're aware that you haven't done this and you think that maybe you're the last ones to do it—but we were the first. "Floretta McKenzie, the Superintendent of D.C. Schools came in. She was a marvelous speaker (who) affirmed our people and gave folks permission to do the kinds of things they believe in, and affirmed the ones who have taken the risk to do it. It gave me enormous pride to stand up in front of a group of people representing the nation to say, 'This is the Oklahoma City Schools'. It is nice to have a staff to whom you can say, 'Here is an idea; what can we do with it?' They never say to you, 'Gee whiz, we can't do that and here's why'. They never look back. They decide how they can do it, they modify it, and then they work at it. That's how I feel about the Staff Development Department and the Personnel Office and the Mike Barlows and the Alice Strong Andersons and the Charlotee Bibb Harrisons. The biggest thrill I've had was hanging on, and I would like to thank them and pass that word throughout the district. "It's fun being a part of this district; we continually address the issues and we continually address the things that other people won't even admit they should address. That's been the fun part of being a patron of this district for 17 years. That's been the fun part of being a board member for three and a half (years). It's just hanging on and enjoying the creativity and the innovation— the energy. Sometimes we get so inundated with other problems we forget how good we are and how creative we are and how we really do meet the immediate needs. I tell you what; across the country they're paying attention. The best thing we can do for our people is not let them forget this. I'm very proud. Thank you." Recognition to C. H. Dunn

Recognition to C. H. Dunn

Board President, Jean Brody, with assistance from Superintendent Dr. Donald Wright and Mike Barlow, gave recognition to Adopt-A-School sponsor, Mr. Charles H. Dunn and Dunn's Dairy Queen, Inc. Mr. Barlow described how the Read-on-Athon contest had been piloted in three schools last year, then went system-wide this year with 63 schools participating; reported how many students had earned prizes at each prize level; told of the Read-on-Athon party held after the completion of the competition, sponsored by Dunn's Dairy Queen, where in a drawing 63 students received $50 in Dairy Queen Fun Money and students from each level (elementary, 5th year, middle, high school) won all-expense paid trips to Six Flags. Mr. Barlow read the names of the winners of the trips to Six Flags as follows: LoJanna Cooper, Hayes; Tira Alexander, Parker; Angie Fletcher, Taft; and Denise VanMersbergen, Northeast. Mr. Barlow then introduced Laura Snyder, President of Snyder & Company, the advertising agency that worked with Mr. Dunn in putting the program together. Ms. Snyder presented Dr. Wright with a photograph of himself at the party with Six Flags winner Angie Fletcher and Mr. Dunn. She said the photograph was a sample of photos being presented to libraries in each of the participating schools to give them a record of their students that won prizes. Dr. Wright said both the kids and the adults had a great time at the party, and said the interest shown in the schools was appreciated very much.

MINUTES OF MEETING OF MARCH 5, 1984 - CONT'D

COMMITTEE REPORTS - BOARD MEMBER COMMENTS, CONT'D

At this point, Mr. Barlow presented a three-minute video flim clip from the Read-on-Athon party held at Northwest Classen which had been filmed by Cox Cable. Following the film clip, Ms. Brody read a resolution to Mr. C. H. Dunn and Dunn's Dairy Queen, Inc., as follows:

Recognition to C. H. Dunn Cont'd

RESOLUTION WHEREAS the Oklahoma City Board of Eduction is committed to promoting partners in education through community and business involvement with the public schools; and WHEREAS Mr. C. H. Dunn and Dunn's Dairy Queen, Inc., have been active supporters of the district's' Adopt-A-School Program; and WHEREAS Mr. C. H. Dunn and Dunn's Dairy Queen, Inc., have sponsored the 1983 Read-On-Athon; and WHEREAS Mr. C. H. Dunn and Dunn's Dairy Queen, Inc., have committed themselves to a partnership role by assisting the district in the motivation of students' reading;, therefore â&#x20AC;&#x2122; BE IT RESOLVED that the Oklahoma City Board of Education, this fifth day of March, 1984, does hereby express the appreciation of Mr. C. H. Dunn and Dunn's Dairy Queen on behalf of all students, staff members and patrons of the Oklahoma City Public Schools.

Dr. Wright then presented Mr. Dunn with a photograph album containing pictures from presentations, parties, etc., taken throughout the Read-On-Athon program. Mr. Dunn responded that it was a pleasure to him that the program was as well received as it was. He said a major portion of the work had been done by Laura Snyder, Charlene Wise and the Oklahoma City Public Schools. Mr. Dunn remarked that the students had been the real winners in two ways: one way was from the treats they received as prizes; but especially for the information they gained from reading the books and being a part of the program. Mr. Dunn offered to sponsor the program again next year. ITEMS PENDING

Establishing of non-profit, fund raising foundation guidelines.

Long Range Plan for Bodine Elementary School.

Items Pending

HEARINGS

Peggy Cochran addressed the Board concerning the teacher transfer policy (R.I.F. plan). Dr. Wright responded that Ms. Cochran's transfer would be investigated and the Board advised of the eventual outcome.

Hearing Peggy Cochran

LEGAL REPORT

Mr. Ron Day reported as follows: Miller vs. ISD-89

"In Miller vs. Independent School District No. 89, the second suit filed in connection with the sale of McKinely School, we appeared in District Court last Friday before Judge Blevins to present our motion to dismiss. The court sustained the motion, dismissed the case with prejudice to re-filing, which means it cannot be re-filed.

Attorney's Report

87 MINUTES OF MEETING OF MARCH 5, 1984 - CONT'D

LEGAL REPORT - CONT'D

Attorney's Report - Cont'd

Star School Litigation "We appeared in District Court today before Judge Carmen Harris for the hearing on a permanent injunction. At the conclusion of the hearing, Judge Harris granted a permanent injunction enjoining all parties from instituting or prosecuting present cases against the district, its board members, its employees and the insurance company in connection with any personal injuries, death or damage sustained as a result of the Star School explosion on January 19. Also, Judge Harris announced that the attorneys for the claimants, the parties injured in the explosion, had reached an agreement concerning the distribution of the $179,000 that was deposited in the court fund and remanded for distribution. Judge Harris will be filing his order distributing the balance of the school's insurance policy shortly, pursuant to that agreement.

Principals vs. ISD-89

"Last week a principal in the district, Townes Watson, and several other principals, filed suit against the district seeking the recovery of back pay allegedly due them under a past salary schedule. The answer date is March 26, and we will file an appropriate pleading on or before that date. Spencer Development vs. ISD-89 "The case of Spencer Development vs. ISD-89 is set for trial this Thursday, March 8, before Judge William, Myers in the District Court of Oklahoma County. Over the last week we have been preparing the case for trial and we will continue with our preparations."

FINANCIAL REPORT

Treasurer's Report

Mr. Ladd gave a routine Treasurer's Report (copy on file in the office of the Clerk). SUPERINTENDENT'S REPORT

R. #75 Authorization to Apply for Grants

Mrs. Donwerth made the motion, seconded by Mrs. Hill, to authorize the President of the Board and/or the Superintendent to execute documents and forms as required to apply for the following grants:

(a)

Indian Education - After School Tutoring Program, under Section 1005 (a), Indian Education Act.

(b)

Aid to Children with Special Educational Needs, under PL 97-35, State Department of Education, Education Consolidation and Improvement Act of 1981, Chapter I, Institution Handicapped.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. R. #76 Early Retirement Bonus Memoranda of Understanding Ratified

Mrs. Hermes made the motion, seconded by Mr. Long, to ratify Memoranda of Understanding with district employee organizations: American Federation of Teachers; Laborers International Union of North America, AFL-CIO; and Principals Association for establishing of the conditions and guidelines under which the 1983-84 Early Retirement Bonus will be administered and paid. Mrs. Hill asked that the memoranda be dated.

88 MINUTES OF MEETING OF MARCH 5, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D Speaking to the issue was Ms. Tommie Lou Levy. Ms. Levy presented an early retirement bonus plan negotiated by the Lincoln Education Association in Lincoln, Nebraska for 1977-78 and 1978-79. The plan gave retiring teachers dollar amounts for each year they taught, based on the age when the teacher retired. She also stated what the current dollar amounts they paid/year were.

Hearing Tommie Lou Levy

Dr. Wright responded, reminding the audience that the district has a negotiated contract, and that area can be negotiated.

R. #76 Early Retirement Bonus Memoranda of Understanding Ratified Cont'd

Mrs. Hill requested a list of the teachers who take advantage of the early retirement bonus and the amounts they are paid. Dr. Wright said he would get that information for the Board.

On roll call the votes were as follows: "Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, no; Mrs. Donwerth, aye; Ms. Brody, aye. Five aye, one no. The motion carried.

Explaining that Dr. Muse had asked her to make the motion on his behalf, Mrs. Hermes made the motion, seconded by Mrs. Donwerth, to pay a one-time only $500 employment bonus to eleven (11) teachers (mathematics, science, industrial arts, vocational T&I and vocational agriculture) who are "new to the district" under the following guidelines:

"New to the district" in these guidelines are those teachers who have not been previously employed and/or who are returning to the district after being away for one or more years.

The effective beginning date applying to these bonuses is July 1, 1980.

Total bonus per teacher to be $500. If an amount lesser than $500 has been previously paid to a qualifying teacher, an additional amount to be paid to bring the total bonus to $500.

Bonus to be paid prior to June 30, 1984.

R. #77 One-Time Employment Bonus to be Paid to 11 Teachers

Dr. Wright said the issue of clarifying "new to the district" for payment of the one-time employment bonuses had been presented to the Board by way of a complaint hearing. He said in reviewing the complaint and the minutes of 1980 when the policy had been initiated, it was determined that a procedure had not been developed, hence the recommendation that these procedures be adopted.

Mrs. Hermes asked for a definition of "one year"; if that meant one "school year" or one "calendar year". Dr. Wright stated it was one "school year" (July 1 to June 30). Following discussion between Dr. Wright, Mrs. Anderson and Mrs. Hermes, Dr. Wright said he would take back to the Board a policy and procedure to deal with new-to-the-district teachers that follow after those affected by item 3 are paid the one-time bonus. Dr. Heath said he hoped the policy would not encourage mobility among math, science and other hard-to-recruit teachers, causing them to jump from district to district collecting employment bonuses. Dr. Wright said that had been discussed, and was part of the reason for the "one year" wording. Responding to a question from Mrs. Hill, Dr. Wright said the words "one-time only" would prevent the bonus from being paid more than once in this district. Mrs. Donwerth called for the question, and on roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. 4.

Item 4 was request for permission to direct personnel to attend conferences as indicated in the agenda. Dr. Wright informed the Board of two changes in the travel requests listed: 1) Item (d) to be deleted because Mr. Price would be unable to attend; 2) inclusion of a "green sheet", item, (m), which was just^received that day.

Mrs. Hill moved approval of the travel requests, seconded by Dr. Heath.

Mrs. Hill modified'-her motion to allow Gary Cruzen, Assistant to the Director of High Schools, to attend the State Basketball Tournament in Tulsa at district expense. Dr. Heath agreed to second.

R. #78 Professional Travel Approved

MINUTES OF MEETING OF MARCH 5, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

R. #78 Professional Travel Approved Cont'd

The travel requests, as approved by the Board, were as follows:

At General Fund Travel Expense to the School District (e)

Gary Cruzen, Assistant to the Director of High Schools, State Basketball Tournament, Tulsa, OK, March 8-10, 1984.

At No General Fund Travel Expense to the School District (a)

Gene Olbert, Coach, Northwest Classen High School, State Wrestling Tournament, Stillwater, OK, February 23-24, 1984. Confirmation

(b)

Barbara Outlaw, Teacher/Coach, Northwest Classen, State Swim Meet, Bartlesville, OK, February 24^25, 1984. Confirmation

(c)

Joe McKinnon, Assistant Principal, John Marshall High School, OASSP, Fountainhead Lodge, March 6-7, 1984.

(d)

(Deleted) Donald A. Price, Director, External Funding, Prescription Learning, Scottsdale, AZ, March 7-9, 1984.

(e)

At general fund expense

(f)

David L. Roush, Teacher, Northwest Classen, AVA Region IV Convention, New Orleans, LA, March 16-18, 1984.

(g)

Emma Jeanne Bartlett, Librarian, Hoover Middle School, Oklahoma Library Association Annual Conference, Tulsa, OK, March 22-23, 1984.

(h)

Loyce Willett, Consultant, Curriculum Services, AAHPERD Convention, Anaheim, CA, March 28-April 2, 1984.

(1)

Nancy Johnson, Art Teacher, Douglass High School, National Art Education Convention, Miami, FL, March 29-April 4, 1984.

(j)

Claire Stubberfield, Teacher, Cleveland Innovative High School, Close Up, Washington, D.C., April 1-7, 1984.

(k)

Dick Hsieh, Administrator of Bilingual Program, External Funding, Annual Bilingual Education Conference, San Antonio, TX, April 4-7, 1984.

(1)

Roy Watson, Principal, Davis Elementary School; Raymond Mitchell, Principal, Harrison Elementary School; Charles Lewis, Principal, Westwood Elementary School, National Association of Elementary Principals, New Orleans, LA, April 11-16, 1984.

(m)

Vern Moore, Director, Middle Schools and Fifth Year Centers, Community Leadership Strategy Conference on Excellence in Education, Lufkin, TX, March 9-10, 1984.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

Remarks Remarks Superintendent

Dr. Wright mentioned that "Voter Information" sheets with the April 10 mill levy election information were now available at the school buildings. He said nomination elections for Board Member seats 3 and 4 would also be held that same day. Dr. Wright said he would like it known throughout the district that passage of the millage will not increase taxes, but is a continuance of the present five-mill emergency levy, the five mill building levy, and the ten-mill local support levy. Dr. Wright thanked all the employee groups that worked on the early retirement bonus plan.

MINUTES OF MEETING OF MARCH 5, 1984 - CONT'D

R. #79 Personnel Report Approved

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Palmer, Emanuel

Pigg, Kenneth

Porter, Larry

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Emery. Ronnie

SERVICE:

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Hal 1, Cephas

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Elechi, Chizam

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Bailey, Herbert

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EFFECTIVE DATE SALARY

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Roosevelt Learning Center

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Hoover Special Ed. P.T.

Gatewood Primary

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Office of Assessment Psychometrist

Coolidge Learning Center

Office of Assessment Psychometrist

Longfellow Intermediate

External Funding Speech Pathologist

Carver Center Special Education

External Funding Speech Pathologist

Adams, Margaret

Archibald, Ethel

Black. Gwendolyn

Brown, Patti

Cannon, Rosemary

Caraway, Teresa

Cobb, James

Coltharp, Treva

Cox, Corann

Cox, Jeanie

Craun, Dianna

Crews, Cecilia

DiToro, Deborah

Eckstein, Lisa

EFFECTIVE DATE

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ASSIGNMENT

Abrams, Nellie

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McKnight, Roxanne

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Oakridge Intermediate

Davis Learning Center

Curriculum Elementary Music

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Curriculum Consultant

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Shields Heights Intermediate

Longfellow Intermediate

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Emerson Special Education

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Madison Custodial Worker

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MINUTES OF MEETING OF MARCH

CONT'D

96 MINUTES OF MEETING OF MARCH 5, 1984 - CONT'D

======

PAYROLLS, ENCUMBRANCES AND PURCHASING Payrolls and Encumbrances

Mrs. Hermes made the motion, seconded by Mrs. Hill, to approve items 1 and 2, ratification of February, 1984 payrolls and authorization for March, 1984 payrolls; and for encumbrances as listed for February 16-March 1, 1984. (Copies on file in the office of the Clerk.) On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #80 Payrolls and Encumbrances Approved

Purchasing Dr. Wright asked that purchasing item number 8 be withdrawn from consideration. Mrs. Hermes moved approval of items 1-7, 9 and 10, seconded by Mrs. Hill as follows:

Computers, Printers, Supplies Purchase of computers, printers and supplies for use by External Funding at Adams Elementary School, Northeast High School and Alternative Education Program (SAGE) from Computer Solutions, Inc., which submitted the low quotations (10 mailed - 3 returned). This purchase, in the amount of $11,756, has been approved on our Federal Educational Grant and/or Programs and is charged to the following accounts:

65H 69 01

1230.03 1230.03 1230.03

(Chapter II) (Bilingual) Alternative Ed Funds (deposited directly into General Fund)

$ 3,196.00 3,400.00 5,160.00

$11,756.00

Permission to Place Orders

Permission for the Central Food Service Department to place orders through time periods and/or dates listed with companies which submitted quotations for the following items:

Sunset Products Company

(Ninety days)

Pickles

Keeth Food Brokers

(Ninety days)

Pickles

Brown Brokerage

(March 2, 1984)

Fruit Juice

Keeth & Assoc, (alternate)

(Ninety days)

Fruit Juice

Modern Wholesale (alternate)

(June 17, 1984)

Fruit Juice

Morrison Paper Company

(Ninety days)

Plastic, Paper, Styro Products

Cardinal Paper Company

(April 27, 1984)

Plastic, Paper, Styro Products

Carpenter Paper Company

(May 27, 1984)

Plastic, Paper, Styro Products

Computer Laboratory

Purchase of computer laboratory (64K unit with complete network system) for the External Funding Department (housed in mobile lab unit #7503) from Prescription Learning which is recommended by the External Funding Department as a non-substitute vendor. This purchase, in the amount of $25,300, is to be charged to Account 1230.03, Chapter I, and has been approved on our Federal Educational Grant and/or Programs. j 4.

, I

Pipe Covering

Purchase "of pipe covering (fiberglass insulation) for use by Maintenance Department (warehouse stock) from Standard Insulations, Inc., which submitted the low quotation (7 mailed - 3 returned). This purchase, in the amount of $3,688.85., is to be charged to Account BL5620.05.

R. #81 Purchasing Items 1-7, 9, 10 Approved

MINUTES OF MEETING OF MARCH 5, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D

R. #81 Purchasing Items 1-7, 9, 10 Approved Cont'd

Purchasing - Cont'd

Pumps

Purchase of pumps (4) for use by Maintenance Department (warehouse stock) from Central Plumbing Supply, Inc., which submitted the low quotation (5 mailed - 3 returned). This purchase, in the amount of $1,998, is to be charged to Account BL5620.05. 6.

Teaching Aids Purchase of teaching aids (Comprehensive Power Program) for use by External funding (Alernative Education - Parent/Student Communication) from Dowlings, Inc. (available only from designated publisher). This purchase, in the amount of $1,967.75, is to be charged to Account G240.01.

Lighting Purchase of lighting (lamps and globes) for use by Custodial Services (warehouse stock) from Oklahoma Lighting Distributors which submitted the low quotations on specifications and/or General Conditions (5 mailed - 3 returned). This purchase, in the amount of $8,643.48, is to be charged to Account G650.01.

8. (deleted)

Seamless Flooring Purchase of seamless flooring (furnished and installed in a restroom area in the Administration Building) from Whited Floor, Inc., which submitted the low quotation (4 mailed - 3 returned). This purchase, in the amount of $1,152.50, is to be charged to Account BL5620.05.

10.

Limestone Rock

Purchase of limestone rock for use by Maintenance Department (heavy construction) from Dolese Brothers Company which submitted the low quotation (3 mailed - 2 returned). This purchase, in the amount of $8,514, is to be charged to Account BL5620.05. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #82 General Business Items Approved

GENERAL BUSINESS

Mrs. Hermes made the motion, seconded by Dr. Heath, to approve the three items of General Business as follows:

Sunset School Property Declared Surplus

Sunset Elementary School property, 3105 Sunset Boulevard, consisting of 9.65 acres of property and the existing 19,300 square foot building declared surplus and no longer needed by the District for school purposes.

Sunset Property Appraisals to be Obtained

Authorization for the Business Services Department to obtain two (2) current appraisals and proceed with arrangements to offer the property for sale to the public. Final approval of such sale to be subject to action by the Board at a regularly scheduled Board meeting.

Ceiling Fans to be installed by Reid Electrical Company

Allocation of $50,000 from 1969 Bond Issue Funds to employ electrical contracting company or companies to install electrical ceiling fans in schools; also, authorization to employ Reid Electrical Company as prime electrical contractor at an hourly (per electrician) wage rate of $20 per hour, and Smith-Weir Electric Company as "backup" electrical contractor (to be used if necessary) at an hourly (per electrician) wage rate of $24 per hour; and payment to the contractor(s) at the invoice price plus a ten percent (10%) markup for electrical wire, conduit, fittings, materials and supplies to install 700 (approximately) electrical ceiling fans in thirty-four (34) schools. The estimated cost of this electrical service is $50,000. (Electrical contractor not to furnish ceiling fans.) This project to be charged to 1436, 1969 Bond Fund.

98 MINUTES OF MEETING OF MARCH 5, 1984 - CONT'D =====

GENERAL BUSINESS - CONT'D

Concerning item 1, Mrs. Hermes asked if the Sunset property could be subdivided into smaller parcels and bid in sections if it was found to be advantageous to the district.

Mrs.Hermes asked for a list of schools in her district that still needed ceiling fans so that she could try to interest PTA/PTO groups in raising money to supply the fans. Dr. Heath asked if the contract specified a date the fans were to all be installed. Dr. Wright stated the contractor said they would be complete by May 1, 1984, and if needed because of schedule delays, the backup contractor would be used to help finish up.

;R. #82 General Business Items Approved Cont'd

Mrs. Hill asked why only two appraisals were being sought for the Sunset property when three are usually obtained. Mr. Shepard answered that the property had been appraised once before in 1982.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

INFORMATION TO THE BOARD The Central Food Service Financial Statement for the period ending January 31, 1984 was submitted as information to the Board (copy on file in the office of the Clerk).

Information to the Board

UNFINISHED BUSINESS Dr. Wright asked that item 1, recommended approval of Policy IGDJ, Interscholastic Athletics, and item 2, Policy IGDJA, Extracurricular Programs, be withdrawn from consideration to allow more time to review the policies to ensure they are consistent with the policies of the Activities Association. Ms. Brody declared the items withdrawn.

NEW BUSINESS 1.

Mrs. Hill stated some patrons had asked her about the district possibly reconsidering the name of the Marvin York building. Dr. Wright said he would review the policy dealing with naming of school facilities.

Mrs. Hermes introduced modifications to Policy JFCG, Smoking by Students. She proposed changing the title to "Student Use of Tobacco", and the policy to read as follows:

The Board recognizes that tobacco is harmful to health. Elementary and middle school students are not permitted to smoke, dip or chew on school property. High School students who choose to smoke, dip or chew may do so only in designated areas outside the building. Control shall be set by the administration so that there will be no abuse of fire laws or fire hazards created by smoking. Students who choose to smoke, dip or chew must be cognizant of other students' right to freedom from these habits.

Mrs. Hermes said she would be amenable to other changes staff or board members felt were appropriate. Dr. Wright said he would take the policy to the staff for review, and the policy would appear on the next regular meeting's agenda. 3.

Mr. Long mentioned a climate survey which is being used in the buildings. He said there has been a lot of apprehension on the part of the administrators about this survey, despite the assurances that information gleaned from the results would not be used against the principals in any way. Mr. Long asked the purpose of the survey, who would see the results, and if the Board would see the results.

Policies IGDJ and IGDJA Withdrawn from Consideration

99 MINUTES OF MEETING OF MARCH 5, 1984 - CONT'D

NEW BUSINESS - CONT'D

Mrs. Mason's (edited) explanation of the survey was as follows: "When (the Board) approved the recommendations which came from the Discipline Committee, one of those items was that there would be a climate survey conducted in each school, this year. This particular portion of the survey speaks to the principal and the tone that is set in the school by the leadership. The plan is simply to have the surveys completed by the teachers; they are to return them (anonymously, individually) to the Research Department. Research is to tabulate the findings and return them to the site administrator. We ask that the principal pull from that data those things that seem to be present for their building, and with the assistance of staff, work those kinds of things into their plans for the next school year.

"There is no intent on anyone's part to use this at the central level as an evaluation instrumentâ&#x20AC;&#x201D;it was not done for that purpose. This is our effort to respond to one small piece of the Discipline Committee's report, and we are further supposed to have another (survey) there for our teachers. "When we sent the (original) memo out we said to the principals that Research was going to compile the data and it would come to the School Operations Directors and then to the principals. Since the principals have become so uncomfortable with this, we decided (today) we'll send it directly back to the principals. It is usual that Data Processing sends data through the Directors first, and that was the only reason for that." Dr. Wright mentioned he was interested in another climate survey that would give the Superintendent the same kind of climate indications from staff. He said he believed it would be very useful, and would get that done in two weeks.

Ms. Brody asked that the system be aware of an administrator's fear of something being known and of possible intimidation or retribution; to be sensitive to those feelings and protective of staff. Computer Education Policy to be Developed

Ms. Brody passed the gavel to the Vice President, Mrs. Hermes, and introduced a motion, for action at the meeting of March 19, 1984 as follows: I move that the Superintendent develop a proposed Board of Education policy that speaks to this district's expanding computer program for students; that the policy address specifically the issue of computer equity for all students, teachers and staff; and that the policy include equal opportunity assurances on: 1) how our students gain access to computer literacy and computer-assisted instruction; 2) whether decisions about appropriate software are influenced by race, sex or socio-economic status of the students; and 3) whether software subtly communicates biases in race, sex, socio-economic status or learning styles; further, that a medium- and long-range plan be prepared and presented by staff on or before July 1 of 1984 on how this district intends to implement a district-wide computer literacy program that speaks to the needs of all types of our students.

The motion was seconded by Dr. Heath.

EXECUTIVE SESSION

R. #83 Executive Session Approved 8:35 p.m.

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to go into executive session for the purpose of discussion the following litigation:

(a) Spencer Development Company, et al (Sun Country Estates Development) vs. ISD-89. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

(A mechanical recording of the meeting to this point is on file in the office of the Clerk.)

100

MINUTES OF MEETING OF MARCH 5, 1984 - CONT'D ===='

======

......... ..... =

=====

â&#x20AC;&#x201D;

RETURN TO OPEN MEETING

A motion to return to open meeting was made by Mrs. Hill and seconded by Dr. Heath. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #84 Return to Open Meeting 9:27 p.m.

No action was taken concerning Spencer Development Company et al vs. ISD-89.

ADJOURNMENT

There being no further business, the Board adjourned at 9:28 p.m. Motion to adjourn was made by Mrs. Hermes, seconded by Mrs. Donwerth. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. THEREUPON THE MEETING WAS ADJOURNED.

Presiden

STATE OF OKLAHOMA

hand an^^al of this School District this

day of

Clerk, Oklahoma City Bo&rd of Education

R. #85 Adjournment 9:28 p.m.

101 MINUTES OF MEETING OF MARCH 19, 1984

'i P H

PRESENT:

Jean Brody LaRue Donwerth Paul Heath Betty Hill Hugh Long Clyde Muse

President Member Member Member Member Member

ABSENT:

Susan Hermes

Vice President

Others present: Hugh Ginn, Executive Assistant to Superintendent; Darrel Shepard, Clerk; Ronald Day, Attorney; Central Office staff members, representatives from professional groups, the news media and other interested persons. CALL TO ORDER

Ms. Brody called the meeting to order.

The invocation was given by Mrs. Donwerth.

CALL TO ORDER

ROLL CALL Roll call established that six of the seven board members were present.

ROLL CALL

MINUTES OF PREVIOUS MEETING On motion by Mrs. Donwerth, seconded by Mrs. Hill, the minutes of the meeting of March 5, 1984, were approved with two corrections: 1) Page M-15, paragraph 2, Mrs. Hermes asked for a list of ceiling fans instead of Mrs. Hill; 2) Page M-2, paragraph 3, the name Floretta (McKenzie) was incorrectly spelled Coretta. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

iR. #86 MINUTES APPROVED

COMMITTEE REPORTS - BOARD MEMBER COMMENTS

‘

Mrs. Hill commented that having no opposition in her bid for a seat on the Board, she would be serving another four years. She said having a staff, patrons, principals and teachers such as hers made the task much easier. Mrs. Hill expressed appreciation to Coach Phil Ingersol, Douglass High School, for publicly recognizing the team manager and assistant coaches at the state basketball tournament.

COMMENTS MRS. HILL

Dr. Muse commended Star Spencer High School Principal Gloria Factory for an honors brunch held on March 14, 1984. At the brunch, approximately 63 students with grade point averages of 3.5 and above were honored for their achievements. Dr. Muse expressed his regret at not being able to attend.

<COMMENTS DR. MUSE

Dr. Heath congratulated Mrs. Hill and Mrs. Hermes for their successful bids for new terms on the Board. Dr. Heath spoke of visiting Lafayette School, and commented that one of the main reasons for his visit was the crossing guard at 44th and Walker who impressed him as "the most alive, vivacious, loving crossguard" he had ever seen.

COMMENTS DR. HEATH

COMMENTS iMS. BRODY

Ms. Brody reported she had recently spoken to three sociology classes at John Marshall High School and found the students assertive and the questions well researched. Ms. Brody congratulated teacher Dolly Turner as well as the other teachers in the district who push their students to think and question. She stated, "It was a great honor, and I'm very proud of the sociology classes at John Marshalt High School".

p P

Ms. Brody announced that Dr. Wright and Mrs. Hermes were in Washington, D.C. that evening to honor Senator David Boren for his stand against tuition tax credits.

P ’

[

102

MINUTES OF MEETING OF MARCH 19, 1984 - CONT'D

COMMITTEE REPORTS - BOARD MEMBER COMMENTS, CONT'D LAUDATIONS BOYS BASKETBALL

Laudations - Boys Basketball Ms. Brody introduced Dr. Muse to present Laudation and Recognition Certificates to members of the Douglass High School Boys Basketball Team, winners of the 1984 4A Boys Basketball Championship. Dr. Muse congratulated the team members, Coach Phil Ingersoll, Assistant Coaches Willie Kelley and Marvin Mack, and Manager Charles Moses. Dr. Muse also announced that Coach Ingersoll has been named Capitol Conference Coach and Oklahoma State High School Basketball Coach for the year 1984. Dr. Muse presented certificates to team memembers as follows: Kenneth Fails Terry Long Tim Boynes Chris Durley Ossie Young

Richard Ross Kim Kelley Bert McDonald Dominick Stewart Patrick Bradley

Mr. Ingersoll recognized Mrs. D. Moore, saying she had provided the team a lot of support since taking over as principal; expressed appreciation to Mrs. Betty Mason and Mr. Gary Cruzen for their support; and to Dr. Wright for his support and attendance at the State tournament. LAUDATIONS GIRLS BASKETBALL

R. #87 BOARD ENDORSEMENT OF MARY BUSH

Laudations - Girls Basketball Mrs. Donwerth presented a Certificate of Laudation and Recognition to Giavonne Tullis, Southeast High School, for setting a single game scoring record of 56 points during the 1984 4A Girls Basketball Tournament. Coach Curtis Thompson expressed his appreciation for the support received from the Central Office, Southeast High School and throughout the Oklahoma City area. Mrs. Hill made the motion, seconded by Mrs. Donwerth, that the Oklahoma City Board of Education endorse Mary Bush, State of Indiana, as a 1984-85 Central Region Director of the National School Boards Association.

Mrs. Hill mentioned that the Oklahoma State School Boards Association also supported Mary Bush. She asked that a letter stating the Board's endorsement of Ms. Bush be sent to the NSBA, with a copy to the OSSBA. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

ITEMS PENDING ITEMS PENDING

Establishing of non-profit, fund raising foundation guidelines.

Long Range Plan for Bodine Elementary School.

HEARINGS HEARINGS

Prior to the public hearings, Ms. Brody stated that the four people wishing to speak concerning an incident at Webster Middle School should take any further evidence or insights to the Level II hearing already scheduled. She said since the Board would sit as the Level III hearing body, it would be inappropriate for them to hear any evidence at that time.

The following persons addressed the board: 1. 2. 3. 4. â&#x2013; 5. 6. 7. 8.

Logan Maloy, Teacher, Andrew Johnson Elementary School Diana Lovel, Patron, Andrew Johnson School David Wimmer, Patron, Andrew Johnson School Janet Wimmer, Patron, Andrew Johnson School Pat Nicholson, Patron, Andrew Johnson School Je?rie Regan, Patron, Star Spencer High School Peggy Chesser, Teacher, Andrew Johnson School Willie May Cottom, Teacher's Aide, Andrew Johnson School

103

MINUTES OF MEETING OF MARCH 19, 1984 - CONT'D r-------------------------HEARINGS - CONT'D

â&#x20AC;&#x2122;

Ms. Maloy, Ms. Lovel, Mr. Wimmer, Mrs. Wimmer, Ms. Nicholson, and Ms. Chesser all spoke concerning the placement of Andrew Johnson School first grade teacher Peggy Cochran on the must transfer list for 1984-85. The group opposed the transfer and expressed their desire to keep the Yankee Doodle Chorus at the school, which Mrs. Cochran directed.

HEARINGS CONT'D

Mrs. Reagan addressed the Board regarding reporting her daughter's absences at Star Spencer High School and her efforts to transfer her son out of the Oklahoma City Public School District.

LEGAL REPORT

Mr. Ron Day reported as follows:

Spencer Development vs. ISD-89 "The trial in the Spencer Development vs. ISD-89 case was concluded last Thursday evening. Late Friday afternoon, Judge Meyers handed down his decision, which in effect, changed a portion of the school district boundary between 1-89 and 1-52.

ATTORNEY'S REPORT

ISD-89 vs. City of Oklahoma City "In this litigation involving the City ordinance, we've received notice that the record on appeal is complete and, therefore, under Supreme Court rules, our brief will be due in the Supreme Court in 60 days, or by May 14.

NGTF vs. ISD-89 "The Tenth Circuit Court of Appeals handed down a decision in NGTF vs. 1-89 last week, which had the affect of reversing the trial court's decision, and the Tenth Circuit held a portion of the statute in question unconstitutional."

SUPERINTENDENT'S REPORT

(In the absence of Dr. Wright, Mr. Ginn introduced the two items under "Superintendent's Report".) 1.

Dr. Heath made the motion, seconded by Mrs. Donwerth, to authorize the President of the Board and/or the Superintendent to execute documents and forms as required to apply for the following program grants:

Transition Program for Refugee Children - Under Refugee Assistance Act(s) - PL 97-212 and PL 97-363.

National Urban League/Xerox Computer Grant for Public Schools - to provide Xerox 820 II Computers to eligible, qualifying school systems.

R. #88 APPROVAL TO APPLY FOR GRANTS

Mr. Ginn said item A was a recommendation for the continuation of a grant; item B, if approved, would be in the amount of $90,000, and would affect two schools. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

Mrs. Donwerth made the motion, seconded by Mrs. Hill, to grant permission to direct the following persons to attend conferences as indicated:

At No General Fund Travel Expense to the School District

(a)

Willie Fatheree, Teacher/Coach, Star Spencer High School; Mary Ann Harding, Special Education, Star Spencer High School; Janith M. Bryant, Teacher, Star Spencer High School; Gloria Factory, Principal, Star Sencer High School; Don Piccolo, Teacher/Coach, Northwest Classen High School; Johnnie Johnson, Teacher/Coach, Star Spencer High School; Larry Hill, ICE, Star Spencer High School; John Scott, Social Studies, Northwest Classen High School; Bob Williams, Teacher/Coach, Star

; R. #89 i PROFESSIONAL TRAVEL APPROVED-

104

MINUTES OF MEETING OF MARCH 19, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D R #89 PROFESSIONAL TRAVEL APPROVED CONT'D

At No General Fund Travel Expense to the School District - Cont'd Spencer High School; Curtis Thompson, Basketball Coach, Southeast High School; Mike Pierce, Assistant Coach, Southeast High School; Alan Jess Ladd, Assistant Coach, Southeast High School; Marvin Mack, Assistant Basketball Coach, Douglass High School; Phil Ingersoll, Head Basketball Coach, Douglass High School; Willie Kelley, Assistant Basketball Coach, Douglass High School; State Basketball Tournament, Tulsa, OK, March 8-10, 1984. CONFIRMATION

(b)

Sigrid Whitman, Director, Community Relations, National School Boards Association, Houston, TX, March 30-April 2, 1984.

(c)

Louvella Wilson, Teacher, Dojuglass High School, Close Up Seminar, Washington, D. C., April 1-7, 1984.

(d)

Hope Alvarez, Coordinator, Title VII Bilingual Program, National Association for Bilingual Education, San Antonio, TX, April 2-6, 1984.

(e)

Oliver Stripling, Director, Service Center/School Plant Services, Council of Educational Facility Planners, College Station, TX, April 5-6, 1984.

(f)

Jerry Diane Ferguson, Teacher, Emerson-Metro, Washington Close Up, Washington, D.C., April 8-14, 1984.

(g)

Billie Barnes, CHI Reading, Taft Middle School, Seminar: Increasing the Achievement of Your Remedial Reading Students, Dallas, TX, April 10, 1984.

(h)

Virginia Thompson, Principal, Lee Elementary School; Howard Morrow, Principal, Edgemere Elementary School; Ancil Warren, Principal, Monroe Elementary School, NAESP Convention, New Orleans, LA, April 11-16, 1984.

At General Fund Travel Expense to the School District (i)

Susan Hermes, Vice-President of the Board; Donald L. Wright, Superintendent, Council of the Great City Schools, Washington, D.C., March 18-20, 1984. CONFIRMATION

(j)

Donald L. Wright, Superintendent, 1984 National School Boards Association Convention, Houston, TX, March 29-April 1, 1984. (On December 5, 1983, approval was given for "one or more members of the Board" to attend this conference. The President of the Board will be unable to attend this meeting; therefore, the request for the Superintendent to attend.)

Mrs. Hill pointed out an error in (a); John Scott, Social Studies, was incorrectly listed as Star Spencer High School instead of Northwest Classen.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. PERSONNEL REPORT

R. #90 PERSONNEL REPORT APPROVED

A motion was made by Mrs. Hill and seconded by Dr. Muse that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; and that other personnel recommendations and information listed be approved.

105

MINUTES OF MEETING OF MARCH 19, 1984 - CONT'D

PERSONNEL REPORT - CONT'D Mrs. Hill requested information on the school nurses' workload before more nurses were employed. Mr. Ginn said he would get that information for Mrs. Hill and the Board.

R. #90 PERSONNEL REPORT APPROVED CONT'D

Concerning the reassignment of Mr. George Atwood to the position of counselor for 1984-85 on page 5 of the Personnel Report, Ms. Brody stated she felt any persons being placed back into the position of counselor should have made available to them the resources of the district to enable them to strengthen or improve their counseling skills. Mr. Ginn reported the number of requests for early retirements under the most recent suggested bonus plan as follows: Administrators, 9; Certified, 60; support personnel, 49. Mr. Ginn remarked that the total was approximately double the number of retirements requested tn the last few years.

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On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. -i-

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2-27-84 3-01-84

2-28-84 3-05-84

2-27-84 2-28-84 2-28-84

2-27-84 2-28-84

2-22-84

All Schools Custodial Worker

Creston Hills Custodial Worker

Adams Custodial Worker

All Schools Custodial Worker

Willow Brook Custodial Worker

Bodine Custodial Worker

All Schools Custodial Worker

Parmelee Custodial Worker

Wheeler Trainee

Johnson, Steven

McCloud, Albert

McDuffy, Edward

Moore, Christopher

Omondi, Price

Thornton, Willie

Torrance, Thomas

Trench, Bobby

Harris, Darryl

Prince, Alonzo

Taft, Alphonzo

EFFECTIVE DATE

Columbus Custodian

ASSIGNMENT

Hudspath, James

SERVICES:

SUPPORT:

NAME

3.93

4.40

S 4.40

HOURLY:

785.

745.

1025.

745.

755.

745.

$ 900.

MONTHLY:

SALARY

Coventry, Ilene

TECHNICAL:

Thompson, Patsy

NAME

PERSONNEL EMPLOYMENTS

Graphic Services Graphic Artist

Van Buren Custodial Worker

ASSIGNMENT

3-01-84

2-28-84

EFFECTIVE DATE

$ 880.

MONTHLY:

$ 4.40

SALARY

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MINUTES OF MEETING OF MARCH

19, 1984 - CONT'D

6-01-84 6-01-84

Southeast Vocal Music

Jackson Science

Mitchell, Jack

Mitchell, William

6-01-84

Jackson Nurse

Strunk, Sue

2-22-84 3-02-84

2-29-84 3-23-84

Carver Aide

West Nichols Hills Aide

Capitol Hill Middle Aide

Heronvllle Aide

Bailey, Mildred

Fite, Cynthia

Herring, Marilyn

Watson, Patricia

CLERICAL:

â&#x2013; SUPPORT:

2-29-84

Staff Dev. and Trng. Specialist

Russell, Susan

6-01-84

Jackson Special Education

McDermott, Susan

PROFESSIONAL-OTHER:

6-01-84

EFFECTIVE DATE

Mark Twain Primary

ASSIGNMENT

Cooksey, Phillis

CERTIFICATED:

NAME

Lou, Rozel la

Johnson, Mil ton

Heinrichs, Ervin

SERVICES:

Parks, J.D.

Myers, R.B.

Myers, Dessie

Manuel, Leslie

Hamilton, Kevin

TRANSPORTATION:

Testerman, Marcella

Palmer, Louise

House, Carol

FOOD SERVICE:

NAME

PERSONNEL TERMINATIONS

Parmelee Custodian

All Schools Custodial Worker

Custodial Services Custodian

Bus Driver

Helper

ASSIGNMENT

2-23-84

2-16-84

3-09-84

2-16-84

2-29-84

3-05-84

2-29-84

3-08-84

3-01-84

3-05-84

EFFECTIVE DATE

MINUTES OF MEETING OF MARCH

19, 1984 - CONT'D o

108

MINUTES OF MEETING OF MARCH 19, 1984 - CONT'D

PERSONNEL REPORT - CONT'D

ASSIGNMENT

EFFECTIVE DATE

SALARY

R. #90 PERSONNEL REPORT APPROVED CONT'D

SALARY

M inner, Eleane

CERTIFICATED:

DECEASED:

W hitson, Thelma

SUPPORT:

Moon

R egistrar

Rogers Language Arts

2-28-84

6-15-84

EFFECTIVE DATE

ASSIGNMENT NAME

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NAME

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-5-

REASSIGNMENT The granting of a request from Mr. George Atwood to be reassigned

to the position of counselor for the 1984-85 school year at a salary on the 1984-85 Counselor's Salary Schedule which is to be determined by educational training and experience.

109

MINUTES OF MEETING OF MARCH 19, 1984 - CONT'D

ir~ = p ENCUMBRANCES AND PURCHASING

Encumbrances

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to approve encumbrances as listed for February 21-March 14, 1984. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #91 ENCUMBRANCES APPROVED

Purchasing A motion to approve purchasing items 1-5 was made by Mrs. Hill and seconded by Dr. Muse.

Electrical Supplies Purchase of electrical supplies (light bulbs, fuses, switches, wire, connectors, couplings, etc.) for use by the Maintenance Department (warehouse stock) from the following companies which submitted the low quotations (20 mailed - 6 returned):

Oklahoma Industrial Electric Supply Melton Electric Supply Graybar Electric Company Hunzicker Brothers

165.05 90.00 1,183.08 249.00

$1,687.13

TOTAL

These purchases are to be charged to Account BL5620.05.

Physical Education Supplies

Purchase of physical education supplies (basketballs, soccer balls, softball bats, volleyball nets, softball bases, etc.) for use by Supply & Districtuion (warehouse stock) from the following companies which submitted the low quotations (17 mailed - 13 returned):

Graves-Humphreys Company Sportmaster Coast Marketing Group BSN Corporation Baptist Athletic Supply Sexton's Sport Center Gopher Athletic Dan McGee Sporting Goods, Inc.

TOTAL

730.08 1,458.36 2,124.21 1,444.80 3,630.00 28.80 97.20 1,449.36 $10,662.81

These purchases are to be charged to Account G240.00. Learning Laboratories Confirmation of an agreement with Prescription Learning Corporation for learning laboratories at James K. Polk Fifth Year Center and Jackson Middle School for use by the External Funding Department. This purchase (second-year installament for a three-year agreement), in the amount of $15,400, is to be charged to Account 1230.03, Chapter I, and has been approved on our Federal Educational Grant and/or Programs.

Instructional Supplies Purchase of instructional supplies (drawing paper, glue, envelopes, staplers, tape, tissue, file folders, pencils, etc.) for use by Supply and Districtuion (warehouse stock) from the following companies which submitted the low quotations on specifications and/or General Conditions (23 mailed - 17 returned):

#9? PURCHASING APPROVED d

110

MINUTES OF MEETING OF MARCH 19, 1984 - CONT'D -- - ------

- ---

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ENCUMBRANCES AND PURCHASING - CONT'D

R. #92 PURCHASING APPROVED CONT’D

Instructional Supplies - Cont'd

Sexton & Sexton School Supply Carpenter Paper Company Dowlings, Inc. Thompson Book & Supply Company Triangle/A&E, Inc. Fine Line Ribbon Company, Inc. Pyramid Paper Company, Inc. Oklahoma Paper Company Elgin School Supply Company, Inc. Standard Stationery Chaselie, Inc.

TOTAL

285.00 14,151.28 2,034.96 24,012.12 260.00 173.32 3,910.68 20,688.36 4,711.08 5,101.13 10,600.30

$85,928.23

These purchases are to be charged to Account G240.00.

Portion Pack Condiments

Permission for the Central Food Service Department to place orders during April, May and June, 1984, for portion pack condiments (jelly and jam) from Keeth & Associates which submitted the low quotation (4 mailed - 3 returned). On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. GENERAL BUSINESS d

dJQ'?

REDUCTION IN FOUNDATION PROGRAM STATE AID FOR 83-84

R. #94 PERMANENT EASEMENTS TO CITY OF OKC APPROVED

Mrs. Donwerth made the motion, seconded by Dr. Muse, to approve a request to the County Clerk, Oklahoma County, as required by the Oklahoma State Department of Education, for a reduction of $2,833,390 in the appropriation from Foundation Program State Aid for 1983-84 school year from the original amount of $33,233,674 reduced to $30,400,284. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

Dr. Heath moved approval, seconded by Mrs. Hill, of three (3) permanent easements to the City of Oklahoma City for the construction and maintenance of 24" water main on the following described property, to wit:

(a)

A 15.00 foot water line easement lying 7.5 feet either side of said described line being part of Block 12, Sanford’s Subdivision to the city of Oklahoma City, NW/4,Section 23, T-12-N, R-3-W, of the Indian Meridian, Oklahoma county, Oklahoma City, Oklahoma, more particularly described as:

Beginning at a point on the North line Lot 2 being 20.65 feet West of the Northeast Corner of Lot 2, Block 12, Sanford’s Subdivision, thence Southeasterly across Lots 2 and 1 for a distance of 127.13 feet to a point on the East line Lot 1, point being 117.45 feet South of Northeast Corner Lot 1, Block 12, Sanford’s Subdivison, containing 0.044 acres more or less.

......zz.zzz... :j

Ill MINUTES OF MEETING OF MARCH 19, 1984 - CONT'D

GENERAL BUSINESS

R. #94 PERMANENT EASEMENTS TO CITY OF OKC APPROVED - CONT'D

Easements - Cont'd (b)

A 15.00 foot water line easement lying 7.5 feet either side of said described line being part of Blocks 9 and 12, Sanford's Subdivision to the City of Oklahoma City, NW/4, Section 23, T-12-N, R-3-W, of the Indian Meridian, Oklahoma County, Oklahoma City, Oklahoma, more parBeginningat a point on the North line of Lot 3, being 9.00 feet West of the Northeast Corner of Lot 3, Block 9, Sanford's Subdivision; thence South and parallel the East line of Lot 3 a distance of 290.00 feet to a point on the South line Lot 46, point being 9.00 feet West of the Southwest Corner of Lot 46^ Block 9, Sanford's Subdivision; thence to a point on the North line of Lot 2, being 20.65 feet West of the Northeast Corner of Lot 2, Block 12, Sanford's Subdivision, containing .177 acres more or less.

(c)

A strip of land located in the NW/4 Section 23, T-12-N, R-3-W, in Oklahoma County, Oklahoma, more accurately described as follows:

The North 15.00 feet of Lots, 20, 21, 22, 23 and 24, Block 9, Sanford's Subdivision to the City of Oklahoma City, and the North 15.00 feet of Lots 1 and 2, Block 5, Clarks Subdivision to the City of Oklahoma City, and the North 15.00 feet of the 50.00 foot wide Stonewall Street, which is closed, South of South right-of-way line of Northeast 32nd Street containing 0.079 acres more or less.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. UNFINISHED BUSINESS Dr. Heath made the motion, seconded by Dr. Muse, to approve the two items of Unfinished Business: 1) Modifications to Policy JFCG as proposed by Mrs. Hermes; and 2) Development of a Computer Education Policy.

Ms. Brody pointed out that Mr. Ginn had suggested delaying consideration of item 1 since Mrs. Hermes was not in attendance at the meeting. Dr. Heath, with Dr. Muse's approval, modified his motion to approve only item 2, as follows: 2.

After passing the gavel to Mrs. Hermes (March 5, 1984), Ms. Brody moved and Dr. Heath seconded the followoing motion:

"I move that the Superintendent develop a proposed Board of Education policy that speaks to this district's expanding computer program for students; that the policy address specifically the issue of computer equity for all students, teachers and staff; and that the policy include equal opportunity assurances on: 1) how our students gain access to computer literacy and computer-assisted instruction; 2) whether decisions about appropriate software are influenced by race, sex or socio-economic status of the students; and 3) whether software subtly communicates biases in race, sex, socio-economic status or learning styles; further, that a medium- and long-range plan be prepared and presented by staff on or before July 1 of 1984 on how this district intends to implement a district-wide computer literacy program that speaks to the needs of all types of our students." On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. n b j| ยง

Mrs. Hill asked that the following three Board policies be listed under "Items Pending" until she received the information on the regulations she had requested: AGA, Recognition for Accomplishment (who will be recognized), GCF/GDF, Staff Orientation (re-wording), and IKE, Promotion and Retention of Students (is the policy up to date).

;

R. #95 EQUITABLE COMPUTER EDUCATION POLICY TO BE DEVELOPED

112

MINUTES OF MEETING OF MARCH 19, 1984 - CONT'D

NEW BUSINESS

AUDIT SELECTION COMMITTEE APPOINTED

Referring to the OSSBA "Merit Pay Questionnaire" included in the Board Members' packets, Mrs. Hill said Mrs. Hermes had asked that the Board complete the questionnaire as a group. Mrs. Hill then read a statement she had received from staff as follows: "Our district has recently been announced as a recipient of a $20,000 grant to plan for incentive pay structures for teachers in our district. Union representatives, teachers, public and private sector educators, civic and community leaders will work with Personnel and Curriculum to develop a plan for incentive structures for teachers. We do not recommend responding to this questionnaire at this time because of our pending plans." The Board decided to answer the questionnaires individually.

Ms. Brody appointed Mrs. Hill and Dr. Heath to serve on the Audit Selection Committee. The committee will select the two (2) auditing firms to perform audits for fiscal year 1983-84, ending June 30, 1984.

Mr. Long mentioned he had received several calls concerning the proposed bus route changes and wanted to know when the changes would be discussed and a vote taken. Mr. Ginn responded that the Board would make its final decision later in the year at budget making time on the suggestions for reductions in bus routes (for the purpose of reductions in spending for next year).

EXECUTIVE SESSION

R. #96 EXECUTIVE SESSION APPROVED 8:25 P.M.

Dr. Heath made the motion, seconded by Mrs. Hill, to go into executive session for the purpose of discussing the following litigation:

(a)

Case No. CIV-80-1174-E, National Gay Task Force vs. ISD-89

(b)

Spencer Development Company, et al (Sun Country Estates Development) vs. ISD-89.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. The Board adjourned to executive session at 8:25 p.m. (A mechanical recording of the meeting to this point is on file in the office of the Clerk.) RETURN TO OPEN MEETING

R. #97 RETURN TO OPEN MEETING 9:20 P.M.

A motion to return to open meeting was made by Mrs. Donwerth, seconded by Mrs. Hill. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. The Board returned to open session at 9:20 p.m.

IN OPEN MEETING Upon returning to open session, the Board took the following actions on the litigation discussed during executive session:

R #98 AUTHORIZATION TO APPEAL, CASE #CIV-80-1174-E

(a)

Clyde Muse made a motion which was seconded by LaRue Donwerth that the Board adopt the following Resolution: RESOLUTION

WHEREAS the Board of Education of the City of Oklahoma City, State of Oklahoma (Board of Education of Independent School District Number 89, Oklahoma County, Oklahoma) was named during the year 1982 as the Defendant in the National Gay Task Force suit challening 70 O.S., ยง6-103.15; and WHEREAS the said statute impacts every school district in the State of Oklahoma; and WHEREAS the Oklahoma State School Boards Association, Inc., chose, in the.,month of July, 1982 to enter and defend the case (the suit) by giving financial support on an Appeal to the United States Court of Appeals, Tenth Circuit; and

113

MINUTES OF MEETING OF MARCH 19, 1984 - CONT'D j[ RETURN TO OPEN MEETING - CONT'D

WHEREAS THE Board of Education of the City of Oklahoma City has not participated financially nor with its Counsel in the Appeal in the United States Court of Appeals for the Tenth Circuit;

BE IT THEREFORE RESOLVED that the Board of Education of the City of Oklahoma City, State of Oklahoma, authorizes an Appeal to the United States Supreme Court, provided that the Oklahoma State School Boards Association, Inc., and/or the Attorney General of the State of Oklahoma or another organization or group (said organization or group must be approved for appointment by the Board of Education of the City of Oklahoma City, State of Oklahoma) prosecute said Appeal through their own attorneys—financially and otherwise.

R. #98 AUTHORIZATION TO APPEAL, CASE #CIV-80-1174-E CONT'D_____________

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. .All aye; the motion carried.

(b)

Dr. Heath made the motion, seconded by Mrs. Hill, to appeal the judgment of March 16, 1984 in the Spencer Development Company, et al vs. ISD-89, case No. CJ-84-880. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #99 AUTHORIZATION TO APPEAL, CASE #CJ-84-880

ADJOURNMENT

There being no further business, the Board adjourned at 9:22 p.m. Motion to adjourn was made by Mrs. Hill and seconded by Mrs. Donwerth. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. THEREUPON THE MEETING WAS ADJOURNED.

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

‘

^7/

Witness my hand and seal of this School District this . 19_££.

day of

Clerk, Oklahoma City Board of Education

R. #100 ADJOURNMENT 9:22 P.M.

114

MINUTES OF MEETING OF APRIL 2, 1984

PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Ronald Day, Attorney; Don Ladd, Treasurer; Central Office staff members, representatives from professional groups, the news media and other interested persons. CALL TO ORDER

Ms. Brody called the meeting to order.

The invocation was given by Dr. Heath.

CALL TO ORDER

ROLL CALL Roll call established that all Board Members were present.

ROLL CALL

MINUTES OF PREVIOUS MEETINGS

On motion by Mrs. Donwerth, seconded by Dr. Muse, the minutes of the meeting of March 19, 1984 were approved as presented. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #101 MINUTES APPROVED

COMMITTEE REPORTS - BOARD MEMBER COMMENTS

Mrs. Hill first reported on the activities of the joint VT-22/I-89 committee. She said that committee members felt they had successfully completed their assigned tasks and would meet one more time on April 17 before making a final report to the Board in May.

COMMITTEE REPORT MRS. HILL

Mrs. Hill reported on the National School Boards Association Convention held in Houston, Texas, March 29-April 1. She briefly discussed her impressions and concerns of the convention workshops, including the "Writing to Read System" and merit pay. She said the Steering Committee of the Council of Urban Boards would meet again in July, 1984. A Council of Urban Boards meeting scheduled for October 14-16, 1984 will be held in Washington, D.C.; and the next NSBA National Convention will be held in Anaheim, California in April, 1985. She said plans need to be made for which Board members will attend these meetings and for the expenses to attend the meetings to be included in next year's budget.

COMMENTS MRS. HILL

Mrs. Hermes spoke of attending Wilson School's "Jump for Heart", where the students raised money jumping rope for the Heart Association. Mrs. Hermes also reported on the meeting of the Council of Greater Cities she and Dr. Wright attended in Washington, D.C., March 18-20, 1984. She said the Council is an organization of large, urban school systems which meets three times each year to discuss problems and lobby for legislation particularly pertaining to large cities. Mrs. Hermes urged the Board to consider membership in the Council.

COMMENTS MRS. HERMES

Dr. Heath commented on the NSBA Convention, reporting that the 1-89 Board is well-represented at NSBA meetings because of the leadership of Mrs. Hill and the fact that'Mrs. Hermes is moving up in the same areas. He said the meetings and the contact with school board members from other districts were helpful and informative.

COMMENTS DR. HEATH

115

MINUTES OF MEETING OF APRIL 2, 1984 - CONT'D

COMMITTEE REPORTS - BOARD MEMBER COMMENTS, CONT'D COMMENTS MRS. DONWERTH

Mrs. Donwerth thanked Dr. Betty Williams, Principal at Capitol Hill High School, and Reginald Johnson, Area Custodial Foreman, and the others involved that helped with the arrangements for the Democratic Caucus held in the Capitol Hill Field House on Saturday, March 31.

COMMENTS MS. BRODY

Ms. Brody also mentioned the meeting at Capitol Hill and commended the staff for taking time from their spring break to assist. Presentation of Certificates

PRESENTATION OF CERTIFICATES COMPLETION OF B.A.T. TRAINING

Ms. Brody presented Certificates of Completion of Apprenticeship to employees Bobby S. Estell and Gary S. Cope, the first applicants to complete the district's Bureau of Apprenticeship Training Program. Ms. Brody explained the program was established in Spring, 1982 as an attempt to upgrade the skills of the district's own craftsmen. Of the program's 26 apprentices, two have now completed the training which included 14,669 hours of on-the-job training and 3,224 total classroom hours.

ITEMS PENDING ITEMS PENDING

Establishing of non-profit, fund raising foundation guidelines.

Long Range Plan for Bodine Elementary School.

Board Policy AGA - Recognition for Accomplishment

Board Policy GCF/GDF - Staff Orientation

Board Policy IKE - Promotion and Retention of Students

HEARINGS

None

LEGAL REPORT ATTORNEY'S REPORT

Attorney Ron Day reported as follows:

School Land Commission Case "The State Attorney General filed their brief in Supreme Court last week, and in accordance with the Board's previous instructions we filed a document adopting that brief."

FINANCIAL REPORT

TREASURER'S REPORT

Mr. Ladd gave a routine Treasurer's Report. Clerk.)

(Copy on file in the office of the

SUPERINTENDENT'S REPORT Dr. Wright announced that items 1 and 2, acceptance of a petition from the Oklahoma City Council of School Administrators Local 78 of the American Federation of School Administrators calling for a secret ballot election and approval of Guidelines and Procedures for Representation Election for Professional Educators - School Principals and Assistant Principals, would be withdrawm from consideration because of a legal matter. Dr. Wright said he would meet and discuss the withdraw! with the two principal's groups the next day if possible.

116

MINUTES OF MEETING OF APRIL 2, 1984 - CONT'D -,-...,.-,.^j-..,-....,.,................

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SUPERINTENDENT'S REPORT - CONT'D Mrs. Hermes made the motion, seconded Mrs. Donwerth, to authorize the President of the Board and/or the Superintendent to execute documents and forms as required to apply for the following program grant:

Job Training Summer Youth Program, under the Job Training and Partnership Act of 1982, Part B - Summer Youth Employment and Training.

AUTHORIZATION TO APPLY FOR PROGRAM GRANT

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. Dr. Wright stated there were two changes tothe list of requests for travel as follows: 1) Jacquelyn Meziere, Principal, Kaiser Elementary School, to be added to the list of persons traveling, item (c); 2) Request for one science teacher, to be named, to attend the International Science Fair, item (g), at General Fund travel expense.

R. #103 PROFESSIONAL TRAVEL APPROVED

Mrs. Hill made the motion, seconded by Dr. Muse, to grant permission to direct the following persons to attend conferences as follows: At No General Fund Travel Expense to the School District

(a) Roy Payne, Bilingual Program Teacher, Bilingual Program, Annual Bilingual Education Conference, San Antonio, TX, April 4-7, 1984. (b) Marybeth Dailey, Teacher, Capitol Hill High School; Eddie Davis, Teacher, Northeast High School; Beverly Wilson, Teacher, Grant High School; Cheryl Dobbs, Teacher, Classen High School, Close Up Seminar, Washington, D.C., April 8-14, 1984. (c) Dick Dykstra, Principal, Linwood Elementary School; Lance D. Cudjoe, Principal, Lincoln Fifth Year Center, Jacquelyn Meziere, Principal, Kaiser Elementary School, NAESP Convention, New Orleans, LA, April 10-13, 1984.

(d) Wanda Susan West, Child Serve Facilitator, Administration Building, Council of Exceptional Children, Washington, D.C., April 23-27, 1984. (e) Alexander D. Patton, In House Suspension/Coach, Northeast High School, Medalist Coaching Clinic, Dallas, TX, April 27-29, 1984.

(f) Donna Hicks, Principal, Hayes Elementary School, International Reading Association, Atlanta, GA, May 7-10, 1984.

(g) Stanley J. Hartzler, Math/Science Program Leader, Curriculum Services, International Science Fair, Columbus, OH, May 7-11, 1984. (h) Kaye Schmidt, Art Supervisor, Graphic Services, Designing and Preparing Camera Ready Art, Dallas, TX, May 15-17, 1984. At General Fund Travel Expense to the District

(g) One Science Teacher, to be named, International Science Fair, Columbus, OH, May 7-11, 1984. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. Remarks Dr. Wright announced the National Institute of Education had nominated Classen High School as an exemplary school for 1983-84, and that a team would be in Oklahoma City within 3-4 weeks to conduct a complete study of the school.

REMARKS SUPERINTENDENT

=======

117

MINUTES OF MEETING OF APRIL 2, 1984 - CONT'D

PERSONNEL REPORT A motion was made by Mrs. Hill and seconded by Mrs. Donwerth that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; and that other personnel recommendations and information listed be approved.

4.40 03-19-84

Hourly Custodial Worker

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W illiamson, Kenneth MONTHLY

ANNUAL

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HOURLY

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MONTHLY

ASSIGNMENT

EFFECTIVE DATE

SALARY

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

SALARY

R. #104 PERSONNEL REPORT APPROVED

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06-01-84 06-01-84

06-01-84 03-01-84 06-01-84 06-01-84 06-01-84 06-01-84

06-01-84

Wheeler Primary

Edwards Preschool

Harding Home Economics

Marshall Historv/Math

Curriculum String Teacher

Northeast Special Education

Northwest Drama/Lang. Arts

Harding Special Education

Lee Kinderqarten

Gatewood Primary

Children's Med. Ctr. Special Education

Fillmore Primary

Curriculum General Music

Monroe Hearing Impaired

Allen, Paula

Arnett, Melissa

Besett, Gwendolyn

Bishop. Rov

Blair. Cambia

Bonner, Gina

Brewster, Jamie

Burton, Katherine

Callies. Marv

Clapp. Diane

Clavton. Marv B.

Cooper. Robert

Crosley, Allyson

Downs, Carol

EFFECTIVE DATE

Shields Heights Intermediate

ASSIGNMENT

McCoy. Susan

Marianv. Martha

Madison. Marva

Lutes, Linda

Lancaster, Isabel

06-01-84 06-01-84

06-01-84 06-01-84 06-01-84 06-01-84

06-01-84

Southern Hills P.E./i-T.

Monroe Primary Dunbar Special Education

Moon Science Children's Med. Ctr. Special Education

Wheeler Learning Center

Marshall Reading

Eisenhower Instrumental Music Lincoln Language Arts Children's Med. Ctr. Special Education

Northeast Drama

Lee Primary

06-01-84

External Funding Speech Pathology

Wilson Learninq Center

06-01-84

EFFECTIVE DATE

Children's Med. Ctr. Special Education

ASSIGNMENT

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Kowalski, Stephen

Knauf, Connie

Keller, Kimberlee

Jones, Nancy

Jones, Janice

Henry, Julie

Hendrickson, Jean

Gieb, Blanche

Gehringer, Mary L.

Effland, Mollie

CERTIFICATED, cont.

NAME

PERSONNEL TERMINATIONS

Adams, Marqaret

CERTIFICATED

NAME

MINUTES OF MEETING OF APRIL

CONT'D co

06-01-84 06-01-84 06-01-84

06-01-84 06-01-84

06-01-84 06-01-84 06-01-84 06-01-84 06-01-84

06-01-84 06-01-84 06-01-84

06-01-84 06-01-84

Harding Lang. Arts/Soc. St.

Northwest Science/Phys. Ed.

Jefferson Special Education

Wheeler Physical Education

Harding SDeech/Drama

Jefferson Math

Moon Reading

Telstar Kindergarten

Jefferson Lang. Arts/Soc. St.

Wheeler Kindergarten

Polk Special Education

Jackson Learninq Center

Harding Home Economics

Roosevelt Science

Milburn, Patricia

Mosley, Wendell

Murphy, Annie

Neari. Martha

Norris. Judv

Pender, Julia

Reich, Danny

Romero, Diane

Shiflett, Kathleen

Smith, Nadine

Soren, Jeann

Thomas, Cathy

ThomDSon. Karrie

Tilley. Jo Lita

EFFECTIVE DATE

External Funding Mobil Lab Driver

ASSIGNMENT

McDonald, Jane

CERTIFICATED, cont.

NAME

Quintero, Irene

Nelson, Belinda

FOOD SERVICE

Helper

Salad Maker

External Funding Nurse

Health Services Nurse

03-20-84

03-21-84

06-01-84

North Highland Special Education

Health Services Float Nurse

06-01-84

Marshall Band

06-01-84

Praire Queen Special Education

Health Services K-5 Nurse

06-01-84

EFFECTIVE DATE

Wheeler Learninq Center

ASSIGNMENT

2 , 1984 -

SUPPORT

White, Faye

Smith, Barbara

Rogers, Pamela

Lambert, Mary S.

PROFESSIONAL OTHER

Younq, Terrialia

Wiser, Ralph

Ward, Gwen

Verbout, Louise

CERTIFICATED, cont.

NAME

PERSONNEL TERMINATIONS

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MINUTES OF MEETING OF APRIL

CONT'D

03-16-84

Bus Driver

Pina, Israel

03-28-84 03-01-84

03-03-84 03-16-84

Star Spencer Custodial Worker

Custodial Services Custodial Worker

All Schools Custodial Worker

Custodial Services Assistant Custodian

Homer, Calvin

Johnson, Steven

Marshall, R. M.

Wickware. Mark

DISMISSALS

NAME

Bus Driver

ASSIGNMENT

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03-01-84

EFFECTIVE DATE

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SERW

02-29-84

Bus Driver

Myers, R. B.

02-29-84

03-19-84

EFFECTIVE DATE

Bus Driver

Cook

ASSIGNMENT

Myers, Dessie

TRANSPORTATION

Teague, Paula

FOOD SERVICE

SUPPORT, cont.

NAME

PERSONNEL TERMINATIONS

MINUTES OF MEETING OF APRIL

CONT'D o

NAME

04-16-84

06-01-84 06-01-84

06-01-84

Webster Language Arts

Jefferson Science Moon Language Arts Westwood Primary

Honea, Theresa Jaroska, Robert

06-07-84

W. Nichols Hills Principal

Edgemere Principal

Benefield, Virgil

Morrow, Howard

Stephens, Johnie

Sparks, James

Ridgeview Primary

Marshall Science

06-01-84

06-14-84f

Jefferson Media Speialist Snow, Minnie

06-01-84

Shields Heights Kinderqarten i-T.

ADMINISTRATIVE

06-01-84

Taft Social Studies

Robbins, Jean Smelser. Joe

06-01-84

Roosevelt Social Studies

Powell. Frank

SALARY

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RETIREMENT

Rogers, Bennie

Maxey, Ethel

06-01-84

06-07-84

Northeast Vocational Welding

Edmonds, Fred

PARENTAL

Moon Nurse

06-01-84

Star Spencer Vocal Music

Cooper, Freddie

Johnson, Robert

03-14-84

06-01-84

Burbank Intermediate

Cashon, Katherine

EFFECTIVE DATE

06-01-84

ASSIGNMENT

Madison Primary

Brink, Junabelle

PROFESSIONAL OTHER

Pugh, Virginia

Roosevelt Bilingual

04-20-84

Willow Brook Primary

Wilson, Elizabeth

MEDICAL

03-16-84

Adams Intermediate

Martin, Maureen

CERTIFICATED

SALARY

PARENTAL

EFFECTIVE DATE

CERTIFICATED

ASSIGNMENT

RETIREMENT^ cont.

NAME

PERSONNEL LEAVES AND OTHER

o o “0 “0 —1 — O u < m o

MINUTES OF MEETING OF APRIL

CONT'D

06-01-84

06-01-84 06-01-84 06-01-84 06-01-84

Ridgeview Special Education

Jackson Science

Parker Special Education

Parmelee Primary

Buchanan Primary

Terrell, Jessie

Throckmorton, W. F.

Weiss, Carol

Welch, Virqinia

White, Anna

06-01-84

Marshal 1 Nurse

Powell, Eleanor

03-15-84

04-30-84

Food Service Cafeteria Manager

Grant Custodial

Holloway, Myrtle

Kirk, Esther

SUPPORT

06-01-84

Harding Nurse

SALARY

Potter, Harold

SUPPORT, cont.

NAME

Burbank Custodian

ASSIGNMENT

03-30-84

EFFECTIVE DATE

SALARY

Q 3= X Sp-urn _ -u -o —I X O - O X O < —I m o

zz.

X m x CO O z

=*fc I—1 O

X •

2 , 1984 -

Meador, Minnie

PROFESSIONAL OTHER

06-01-84

EFFECTIVE DATE

Southern Hills Intermediate

ASSIGNMENT

Swain, Mildred

CERTIFICATED

RETIREMENT, cont.

NAME

PERSONNEL LEAVES AND OTHER

MINUTES OF MEETING OF APRIL

CONT'D ro

123

MINUTES OF MEETING OF APRIL 2, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING

R. #105 PAYROLLS AND ENCUMBRANCES APPROVED

Payrolls and Encumbrances Dr. Heath made the motion, seconded by Mrs. Donwerth, to approve items 1 and 2, ratification of March, 1984 payrolls and authorization for April, 1984 Payrolls; and for encumbrances as listed for March 9-22, 1984. (Copies on file in the office of the Clerk.) On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

Purchasing R. #106 PURCHASING APPROVED

Mrs. Hill moved approval of purchasing items 1-5, seconded by Dr. Muse, as follows:

Films Purchase of films for use by Curriculum Media Services from Perennial Films (available only from designated distributor and/or publisher). This purchase, in the amount of $1,131, is to be charged to Account G230.01. Printed Forms/Paper Products

Purchase of printed forms and paper products (labels, stock paper, student grade cards, warrant signature sheets, general fund warrants, etc.) for use by Data Processing Department (warehouse stock) from the following companies which submitted the low quotations on specifications and/or General Conditions (11 mailed - 7 returned):

Print Systems, Inc. Moore Business Forms, Inc. IBM Wallace Computer Service Origami, Inc. Data Documents TOTAL

$ 5,871.50 2,944.00 9,580.00 3,660.00 5,583.52 4,431.00

$32,070.02

These purchases are to be charged to Account G130.17.

Lawn and Garden Equipment

Purchase of lawn and garden equipment (mowers, trimmers, edgers, blades, etc.) for use by Custodial Services (yard crew) from the following companies which submitted the low quotations on specifications (10 mailed - 9 returned): Wait Sales Company Capitol Hill Bicycle & Lawn Mowers Paul Blakeney Company Luber Brothers Lawn & Garden

TOTAL

556.80 9,118.10 1,917.60 4,400.00

$15,992.50

These purchases are to be charged to Account G1230.06. 4.

Health Supplies

Purchase of health supplies (thermometer covers, tape, petroleum jelly, gauze, etc.) for use by the Health Services Department from the following companies which submitted the low quotations on specifications and/or General Conditions (7 mailed - 5 returned):

Melton Company, Inc. Willis Medical Company, Hospital Products

Inc.

$ 1,068.88 491.28 60.40

TOTAL

$1,620.56

These purchases are to be chargedto Account G240.01.

124

MINUTES OF MEETING OF APRIL 2, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D Purchasing - Cont'd 5.

Carpet Shampoo Machine

Purchase of a carpet shampoo (floor) machine for use by Custodial Services from Craver Supply Company, Inc., which submitted the only quotation (8 mailed - 4 returned; 2 no-bid, and 1 late). This purchase, in the amount of $1,203.75, is to be charged to Account G1230.06.

R. #106 PURCHASING APPROVED CONT'D

Mrs. Hermes made the motion, seconded by Mrs. Hill, to approve the continuation of a rental agreeement with the State Department of Education for its use of two classrooms, Room 111 and Room 113, at Monroe Elementary School, 4800 North Linn, Oklahoma City, Oklahoma, for an annual rate of $9,095 (eleven months at $757; one month at $768). Rental agreement to be subject to 30 days' cancellation notice by either party. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #107 CONTINUATION OF RENTAL AGREEMENT APPROVED TWO MONROE CLASSROOMS

INFORMATION TO THE BOARD The Central Food Service Financial Statement for the period ending February 29, 1984 was submitted as information to the Board. (Copy on file in the office of the Clerk.)

CENTRAL FOOD SERVICE FINANCIAL STATEMENT

BUILDINGS AND CONSTRUCTION Mrs. Donwerth made the motion, seconded by Dr. Heath, to accept the low bid in the amount of $804,000 and to award a contract to Western Waterproofing Company for the re-roofing and roof repairs at the following schools: Arcadia Elementary School Bodine Elementary School Classen High School Eisenhower Middle School Garden Oaks Fifth Year Center Hayes Elementary School Hoover Middle School Lee Elementary School Monroe Elementary School Moon Middle School Rancho Village Elementary School Ridgeview Elementary School Roosevelt Elementary School Van Buren Elementarty School Webster Middle School Northeast High School

This contract is to be charged to the 1983 Bond Fund Project, Account B1511. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #108 RE-ROOF, ROOF REPAIR CONTRACT AWARDED TO WESTERN WATERPROOFING COMPANY

125

MINUTES OF MEETING OF APRIL 2, 1984 - CONT'D

UNFINISHED BUSINESS

R. #109 POLICY JFCG, STUDENT USE OF TOBACCO, APPROVED AS REVISED

Upon motion by Mrs. Hermes and second by Dr. Heath, the title and wording of Policy JFCG, Smoking by Students, was modified, using wording suggested by staff, as read by Mrs. Hermes as follows: (motion introduced at meeting of March 19, 1984):

JFCG Student Use of Tobacco

The Board recognizes that the use of tobacco in any form (smoking, chewing, dipping) is harmful to health. Elementary and middle school students are not permitted to use tobacco on school property. High school students who choose to use tobacco may do so only in designated areas outside the building. Controls shall be set by the administration so that there will be no abuse of school building operation, state laws or city codes. Students who choose to use tobacco must be cognizant of other students' rights to freedom from tobacco and its use or users. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. NEW BUSINESS

DISTRICT'S PLANS FOR OKLAHOMA STATE CENTENNIAL FOR ACTION APRIL 16, 1984

Mrs. Hill asked the Board and staff for a list of workshops or discussion topics for future NSBA meetings that would be beneficial to Board members and to the district; what Board members should learn or gain by their attendance.

Dr. Heath asked for an update on the changes in bus transportation.

Mrs. Hermes introduced a motion, for action April 16, 1984, as follows:

"1989 marks the 100th birthday of the land called 'Oklahoma'. The Board sees the importance of planning for the forthcoming celebration along with all the citizens of our state. Since the ensuing five years will pass quickly, our schools will need to have a well thought-out plan of action. Toward that end, I move that the President of the Board appoint a core committee of twelve (12) members whose job it will be to meet and report back to the Board before the end of August, 1984. Their report will include: (a) a five-year general plan for 1-89 in 1989; (b) areas of concern to be developed and sub-committees to be appointed by the Board after Board approval of the contents of their report; (c) a timeline of subcommittee meetings for the 1984-85 school year." The motion was seconded by Mrs. Hill. Mrs. Hermes suggested that the committee members be "futurists; inventive and innovative". She asked that board members give Ms. Brody their suggestions or ideas. Mr. Long said he would like to see ideas for student plans come from the boys and girls in the district.

Ms. Brody asked for information on the amount of money the district would receive as a result of the Supreme Court's decision to compel General Motors to pay ad valorem taxes. Dr. Wright said as of that date, unofficially, the best information he had was that the district would receive a one-time only payment of approximately $160,000.

HEARINGS None

, ,

126

MINUTES OF MEETING OF APRIL 2, 1984 - CONT'D

sj ADJOURNMENT h " y Ji

There being no further business, the Board adjourned at 7:53 p.m. Motion to adjourn was made by Mrs. Hill and seconded by Mrs. Hermes. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

THEREUPON THE MEETING WAS ADJOURNED.

J-

(A mechanical recording of the meeting is on file in the office of the Clerk.)

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

t G

day of

R. #110 ADJOURNMENT 7:53 P.M.

127 MINUTES OF MEETING OF APRIL 16, 1984

PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Hugh Long

President Vice President Member Member Member Member

ABSENT:

Clyde Muse

Member

CALL TO ORDER

Ms. Brody called the meeting to order, and the invocation was given by Mrs. Donwerth.

CALL TO ORDER

ROLL CALL

Roll call established that six of the seven Board Members were present.

ROLL CALL

MINUTES OF PREVIOUS MEETING On motion by Mrs. Donwerth, seconded by Mrs. Hill, the minutes of the meeting of April 2, 1984 were approved with one correction: page M-2, first paragraph, the date of the Democratic Caucus was Saturday March 31 instead of April 1. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #111 MINUTES APPROVED

COMMITTEE REPORTS - BOARD MEMBER COMMENTS Audit Selection Committee Report Mrs. Hill made a motion, seconded by Dr. Heath, to approve continuation of agreements with auditing firms as follows:

Continuation of an agreement with Price Waterhouse to audit General Fund, Building Fund, Bond Fund, Sinking Fund and Federal (external) Funds for the 1983-84 fiscal year for a fee of $28,500.00. Appropriated Funds External Funds

Total b.

$25,500.00 3,000.00 $28,500.00

Continuation of an agreement with Hall, Walsh and Company to audit the Student Activity Funds and the Central Food Service Fund for the 1983-84 fiscal year for a fee of $24,600.00

Student Activity Fund Central Food Service

Total

$16,400.00 8,200.00 $24,600.00

(Both auditing firms are listed in the State Department of Education List of Approved'Independent Auditors for the 1983-84 school year.) Qn roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #112 PRICE WATERHOUSE AND HALL, WALSH & CO. TO PERFORM 1983-84 AUDITS

128

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

COMMITTEE REPORTS - BOARD MEMBER COMMENTS, CONT'D COMMENTS MRS. HILL

Mrs. Hill said she had received a letter from Mary Bush announcing she had won a seat on the board of the National School Boards Association, and thanking the Board of 1-89 for their support.

COMMENTS MRS. HERMES

Mrs. Hermes reported that earlier in the day she had attended a spring cleaning kickoff assembly at Classen High School. She said Oklahoma City Beautiful, who "adopted" Classen this year, was assisting the school with trying to restore the building and to create pride in the building. Mrs. Hermes said following the assembly, Joe Tafolla, Maintenance Department Supervisor, led her on a tour of the cellar of the building where the boilers and pipe tunnels were.

Mrs. Hermes mentioned having attended the High School Math Competition held in the administration building auditorium on April 10, and announced Northwest Classen came in first place; Grant, second; and Douglass third. She also noted that Board member Betty Hill would be jogging with students from Northwest Classen on April 28 in an effort to raise money for band uniforms. Mrs. Hermes said while she and Dr. Wright were in Washington D.C. to honor Senator Boren, the Senator had asked that the School Board discuss with a group of the district's high school students some futuristic plans on how to get qualified people into the teaching field, how to pay them, what the government should and should not do, etc., and to send the information back to him. Mrs. Hermes asked that a meeting be scheduled for this purpose. Dr. Wright said he would work with the Board President to schedule a time for the discussion. Dr. Heath suggested expanding the list of participants to include a representative from one or more of the teacher-training institutions and someone from the district's Personnel Department.

AFT PRESENTATION OF "INSIDE OUR SCHOOLS"

Board President Jean Brody introduced Tony Degiusti, representing the Oklahoma City Federation of Teachers, Local 2309 of the American Federation of Teachers AFL-CIO to present a video tape of "Inside Our Schools" for April, 1984. Mr. Degiusti explained the AFT had been producing the program each month since February, and one more would be produced for the month of May. He said the program, which highlighted some of the special things going on inside Oklahoma City Public Schools, was a voluntary effort on the part of the teachers, and was televised via Cox Cable on Channel 19.

ITEMS PENDING

Establishing of non-profit, fund raising foundation guidelines.

Long Range Plan for Bodine Elementary School.

Board Policy AGA - Recognition for Accomplishment

Board Policy GCF/GDF - Staff Orientation

Board Policy IKE - Promotion and Retention of Students

Ms. Brody requested that the new policy on computer equity to be presented to the Board by July 1, 1984 be included in the list of items pending. HEARINGS None

LEGAL REPORT ATTORNEY'S REPORT

Attorney Ron Day reported as follows: Star School Litigation

"In the Star School Explosion litigation, several of the claimants filed an appeal in the State Supreme Court contesting the District Court's ruling that the limit of the district's exposure in the suit was the amount of its liability

129

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D ===^=========

LEGAL REPORT - CONT'D

; ; s

insurance, $300,000. We coordinated with the attorneys for the school's insurance company and filed a response to the appeal last Friday. At this stage, the Court Clerk will have six months to prepare a record of the appeal, and after that time, the court will request briefs from parties.

;

Burdick vs. ISD-89

â&#x20AC;&#x2122; i

"The Burdicks filed their answer brief and we have been working this afternoon to file the reply brief of ISD-89 in the Supreme Court. The only thing remaining in that case is a decision from the Supreme Court."

ATTORNEY'S REPORT

SUPERINTENDENT'S REPORT

R. #113 EQUAL EMPLOYMENT ADVISORY COMMITTEE'S REPORT ACCEPTED

Alice Anderson, Director of Personnel Services, introduced Mr. Gene Naukam, President of the Equal Employment Advisory Committee. Mr. Naukam introduced the committee members as follows: Alice Anderson, Affirmative Action Officer for OCPS Tamara Brooks, Oklahoma City Association of School Secretaries Diane Butler, American Federation of Teachers Leon Edd, Oklahoma City Principals Association Kate James, United Teaching Profession Miguel Mendez, Hispanic Culture Center Chapel Roame, Oklahoma City Alliance of Black School Educators Armond Rodriguez, L.I.U. Local 1357 Lilly Toathy, representing Board Member Betty Hill Cecil Williams, representing Board Member Clyde Muse Ferris Willingham, representing Board Member Hugh Long Linda Johnson, Classified Personnel Administrator Gene Naukam, representing Board President Jean Brody

Mr. Naukam briefly summarized the committee's activities and the district's progress in affirmative action. He said progress has been made in individual schools consistently in the past two years and that the Personnel Department and the EEAC are continually monitoring the district's progress. He said the committee reconrnended that goals for 84-85 not be revised; that the district be monitored to ensure there is no regression in affirmative action accomplishments; and that the district supervisors continue to maintain the black/other ratio as staff assignments are made. (A copy of the report is on file in the office of the Clerk.) Mrs. Hermes made the motion to accept the committee's report, seconded by Mrs. Hill. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

Dr. Wright introduced items 2, 3, 4 and 5, revised policies, for Board action on May 7, 1984 as follows:

POLICY GCF/GDF, STAFF ORIENTATION, FOR ACTION MAY 7, 1984

Policy GCF/GDF, Staff Orientation STAFF ORIENTATION The Board believes

a program of orientation

that

ducted for new employees program should provide

tation

in Board

sessions

shall

in new positions.

The

a minimum of six hours of generalâ&#x20AC;˘orien-

policies

general information

and employees

should be con-

and regulations,

about the district.

be held twice a year.

job related

issues,

and

New employee orientation

130

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

POLICY IKE, PROMOTION OF STUDENTS FOR ACTION MAY 7, 1984

Policy IKE, Promotion of Students PROMOTION OF STUDENTS

The Board believes:

students can

All

learn when expected to do so

given the proper amount of time with B.

individual

year, make adjustments

less than nine years

complete the K-8 curriculum and the district should

provide time and of each

instruction appropriate to the needs

student;

A student's educational more seriously harmed

nonpromotion; E.

instructional

progress;

Some students may require more or to

throughout the school

students

in the student's

about their child's

year

and

advise parents periodically throughout the

and

program,

a competent teacher;

and document the progress

Teachers must monitor

achievement of

and when

The

school,

progress,

general, will

by an unearned promotion,

than by

and

parent,

for developing

and

share the responsibility

and students

implementing a program for student

improvement.

it is the policy of the Board that only those students

Therefore,

who demonstrate competency in basic skills

social

studies

and

science)

be considered eligible for promotion

(language arts/reading,

the elementary schools or core subjects

mathematics,

(reading and math)

in middle schools will

to the next higher grade

(see exceptions).

Achievement

education at

other subjects

and

typing,

should be

considered and

industrial

physical

arts,

level,

home

in the middle school

evaluation

a student's

promotion.

students receiving

meet the minimal

arts

in the overall

The'Board also believes that bilingual

as related

the elementary and middle school

economics,

performance

such

certain special services

education

should not

standards for promotion.

and

be required to

131

MINUTES OF MEETING OF APRIL 16, 1984 - CONTâ&#x20AC;&#x2122;D

SUPERINTENDENT'S REPORT - CONT'D

POLICY IKE, PROMOTION OF STUDENTS FOR ACTION MAY 7, 1984 CONT'D

3. Policy IKE, Promotion of Students, Cont'd

team that work with

The judgment of the building

will

throughout the year,

moted. The decision will

as possible.

Retained

determine which

students

students will

as much student

based on

students may appeal

be pro-

information

the decision to the

appropriate operations director.' EXEMPT STUDENTS

Certain' special services will

education

and

bilingual

receiving

students

not be required to meet the minimal

promotion. These

standards for

are:

Students

placed

the

educable handicapped classes;

Students

placed

the

trainable mentally retarded

placed

the

learning disability classes who

classes;

Students have

a 50 percent or

learning ability and

greater discrepancy between their

actual

performance;

Students with limited English proficiency who have been in

a bilingual

program for

less than three years.

Other students may be considered for exemption basis.

and

Such exemptions will

individual

be permitted for students who

are

classified as:

Visually impaired;

Hearing

Physically handicapped;

Emotionally handicapped.

The teacher,

impaired;

after

nator of special

consulting with the principal

education,

in thse classifications will

for promotion or retention.

L-J

j) 1^

and

will

and the coordi-

determine which of the

students

not be the subject to the standards

132 MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D POLICY IKE, PROMOTION OF STUDENTS FOR ACTION MAY 7, 1984 CONT'D

Policy IKE, Promotion of Students - Cont'd

REPEATED RETENTIONS A decision not to promote K-5,

a student more than

aad more than once during grades

the appropriate

school

twice during

6-8, must

grades

be approved

operations director.

PROMOTION AFTER RETENTION A student who next

grade

should be permitted to move to

held over

level

the end of the first nine weeks of

the teacher/team determines

succeed

skills necessary to

that the student

Promotion to the

The final

academic

Students

basis,

a trial trial

usually

period the performance.

review the student's

promote or continue the retention will

based on what grade continued

will

principal

decision

be on

At the end of the

for a two-week period. teacher/team and

by the

after the end of the first quarter.

grade will

at the point where he/she would enter

teacher/team during the first nine weeks of school. should not be promoted

school

has mastered minimum

Unique circumstances may be considered

the next grade.

the

level

the student

success,

is more

better social

and other performance necessary for

and

likely to demonstate

personal

adjustment,

learning.

PARENTAL REQUEST FOR RETENTION In the event a parent or guardian

student be retained,

a conference with

Available performance data will

the recommendation for decision may be

a request that a

parents will

to the

be held.

be reviewed with the team making

promotion or retention.

appealed

may not be followed

initiates

The team's

appropriate director.

by a double promotion,

e.g.,

A retention

promotion from

fourth to sixth grade.

ACCELERATION A decision can

be made to

accelerate

recommend to the director that

evaluation of

a student.

a student be

A principal

may

accelerated following

achievement and mastery tests,

testing by the

133

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 3.

POLICY IKE, ; PROMOTION OF ~: STUDENTS FOR ACTION MAY 7, 1984 CONT'D

Policy IKE, Promotion of Students - Cont'd

building team and Consideration will and

consultation with the be given to

ability in making such

director

the

age

the end of the trial

maturity,

a recommendation.

acceleration will

period,

attendance

Upon

be undertaken on

the director will

prove permanent placement based on

the

or guardians.

parent(s)

effort

approval

a trial

by the

basis.

approve or disap-

student's

performance as

reported by the principal.

POLICY IGDJA, EXTRACURRICULAR PROGRAMS FOR ACTION MAY 7, 1984

Policy IGDJA, Extracurricular Programs

EXTRACURRICULAR PROGRAMS The Board believes the district should provide the opportunity

to participate in extracurricular activities.

Qualified

personnel shall be provided for supervising individual programs. The purpose of extracurricular programs is educational.

The

program should encourage participation by as many students as possible and should be carried on with the best interests of the

participants as the first consideration. To be eligible to participate in an extracurricular activity, a

student must be enrolled and passing in three solid credits and

maintain a C average in the last regular semester prior to participating in the activity.

A student must attend classes eighty percent of the time for the

semeste.r to be eligible to participate in extracurricular activities.

Any student who is under discipline, or whose conduct or character is such as to reflect discredit upon the school, is not eligible.

134

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D POLICY IGDJA, EXTRACURRICULAR PROGRAMS FOR ACTION MAY 7, 1984 CONT'D

Policy IGDJA, Extracurricular Programs - Cont'd

Extracurricular programs are those activities which are outside

the curriculum, connected to the school, but do not carry

academic credit.

Examples of extracurricular activities are:

Cheerleader

Pep Club

Drill Team

This policy is effective for all students in the second semester

of the 1983-84 school year.

A studentâ&#x20AC;&#x2122;s eligibility will be

determined by the previous regular semester grades.

POLICY IGDJ, INTERSCHOLASTIC ATHLETICS FOR ACTION MAY 7, 1984

Policy IGDJ, Interscholastic Athletics

INTERSCHOLASTIC ATHLETICS The Board believes the district should provide high school student interscholastic athletic competition in a variety of sports. Qualified personnel shall be provided for coaching and supervising

individual sports

The purpose of high school athletics is both educational and recreational.

The athletic program should encourage participa-

tion by as many students as possible and should be carried on

with the best interests of the participants as the first consideration .

Students shall not participate in athletics until there is on file with the principal a physical examination and parental

consent certificate.

All interscholastic athletics shall be

governed by Board policy, administrative rules, State and Federal laws, and rules and regulations of the Oklahoma Secondary School

Activities Association.

135

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 5.

Policy IGDJ, Interscholastic Athletics - Cont'd

Students who participate in interscholastic athletics must pass three solid credits and maintain an overall C grade average in

the last regular semester prior to participating in interscholastic athletics.

Students must attend classes eighty percent of the time for the â&#x2013; >

semester to be eligible to participate in interscholastic *athletics.

Any student who is under discipline, or whose conduct or character is such as to reflect discredit upon the school, is not eligible. This policy is effective for all students in the second semester of the 1983-84 school year. determined

A studentâ&#x20AC;&#x2122;s eligibility will be

by the previous regular semester grades.

The Oklahoma Secondary School Activities Association rules shall govern in the event any eligibility question is not covered by

this policy.

Concerning item 3, Policy IKE, Promotion of Students, Mrs. Hermes asked for clarification of the first and last sentences under "Promotion after Retention". Mrs. Hill aksed that her request for information on consideration of more stringent standards in Policy IGD, Co-curricular Activities, be listed under "Items Pending".

POLICY IGDJ, INTERSCHOLASTIC ATHLETICS FOR ACTION MAY 7, 1984 CONT'D

136

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

Dr. Wright presented item 6 as follows:

Recommend that the list, approved by the Board on December 19, 1983, of "restricted expenditures" in the 1983-84 General Fund Budget and amended on February 20, 1984, be further amended to "free" an additional $1,967,284.00 from the December 19 "restricted expenditures" list. Funds which are available after this amount is reinstated are to be budgeted for expenditures during the 1983-84 fiscal year as follows: Mini Grants ............... $ Retirement Bonus Instructional Supplies - Educational Servi ces Text Books Instructional Equipment - Industrial Arts & Vocational Instructional Supplies, Vo-Tech Repair Office Machines Commencement Expenses Cleaning Uniforms (band, choir) Replace Office Machines - Schools Band Uniforms (2 middle schools) Band Instruments Library Resources Special Education Buses Special Education Equipment Community Education Equipment Pesonnel Equipment Equipment Repair Community Education Warehouse Supplies - Schools Miscellaneous Balancing of Accounts

100,000 700,000 28,500 125,000 400,000 100,000 95,000 4,375 10,000 50,000 13,000 3,000 7,000 80,000 4,500 2,500 1,000 7,500 3,100 82,537 150,272

Mrs. Hill raised a concern with the listing of the Retirement Bonus; that the bonus had not originally been "frozen" with the other items. Mrs. Hill and Ms. Brody asked that the recommendation be re-worded to reflect that some of the items listed were not included in the list previously approved by the board; also, that the account numbers should appear on the list.

Dr. Wright agreed that different terminology should have been used in the paragraph. He explained the purpose of the recommendation was to free up monies from the current year's budget for expenditures to be made before the end of the fiscal year as recommended by staff in order to put the district in a more favorable position for the 1984-85 budget year.

R. #114 APPROVAL OF RELEASE OF FUNDS FOR 1983-84 EXPENDITURES

Dr. Heath moved approval, seconded by Mrs. Hermes, of the revised recommendation as follows:

Recommend that the following list, composed of items from the General Fund "Restricted Expenditures" list, approved by the Board on December 19, 1983, and amended on February 20, 1984, and other items as recommended by staff be "freed" for expenditure during the 1983-84 fiscal year for the purposes and for account numbers as indicated (some items from the "Restricted Expenditures" list have totals different from those previously approved):

137

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D . ........ .......................................................................................................

■—--- ------------------ — —.....—.

SUPERINTENDENT'S REPORT - CONT'D

Cont'd

R. #114 APPROVAL OF RELEASE OF FUNDS FOR 1983-84 EXPENDITURES CONT'D

Transfer to: 220.01 230.01 240.00 240.01 250.03 250.06 610.18 740.03 740.06 1230.02 1230.03 1230.05 1230.11

Textbooks - Other Expense Library Resources Warehouse Storeroom Stock Instructional Program Supplies Expense for Commencement Mini Grants Expense Temporary Help Salaries Repair to Instr. Programs. Equipment Office Machine Repair Office Equipment for Administration Equipment for Instruction Equipment for Pupil Transportation Equipment for Operation of Schools

$125,000 7,000 82,527 138,500 4,375 100,000 3,100 7,500 95,000 1,000 423,000 80,000 50,000 1,117,002

BALANCING OF SALARY ACCOUNTS

110.07 110.08 110.09 110.10 110.11 110.12 110.15 110.17 110.24 211.00 212.00 213.00 213.01 213.02 213.04 214.01 214.02 214.03 214.04 215.00 215.01 215.02 215.04 216.02 216.03 216.04 216.05 216.06 410.13 510.02 610.02 610.03 610.04 610.08 610.17 610.18 1010.01

TO Superintendent's Office - Salaries 378 Personnel Office - Salaries Public Informaion - Salaries 95 Data Processing - Salaries 13,765 Research and Statistics Salaries Business Office - Salaries 202 Purchasing Office - Salaries Administration - Salaries External Funding - Salaries 167,049 Principals and Asst. Prin. - Sal. Supv. and Consultants - Salaries 20,858 Teachers Salaries 360,469 Physical Therapists - Salaries 1218 Substitute Teachers - Salaries 87,200 Homebound Teachers - Salaries Librarians - Salaries Media Center - Salaries 389 Guidance in Schools - Salaries Psychometrists - Salaries 585 Clerical Substitutes - Salaries 5922 Clerical in School - Salaries Clerical Inst-Supv- Salaries 21,618 Bilingual Aides - Salaries Media Center - Non-Certified - Sal. 2093 Aides for Handicapped Students - Sal • Printing - Salaries 4905 Media Aides in Schools - Salaries 21,487 Supply & Media Distr.- Salaries School Nurses - Salaries Bus Drivers - Salaries 127,546 Custodial Services - Salaries Project Planning - Salaries Campus Police - Salaries Garagemen - Salaries Apprenticeship Training - Salaries Temporary Help - Salaries 10,705 -Extra Duty - Salaries 103,900 950,375 ------ --------

FROM 8138

31,353 7172 186 7270

8095 251 13,685

78,915 73,226

35,254

“

. 28,854 12,541 51,821

11,881 5019 1632 7800 -950,375 +383,093 ^567,282

138 MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D R. #114 APPROVAL OF RELEASE OF FUNDS FOR 1983-84 EXPENDITURES CONT'D

Cont'd BALANCING OF NON SALARY ACCOUNTS 1983-84 TO

640.02 640.06 640.07 810.02 810.04 820.02 820.03 820.05 820.06

Natural Gas Water and Sewage Telephone and Telegraph Social Security Employer Teacher Retirement Accident Insurance Unemployment Insurance Health Insurance Life Insurance

446,000 83,900

26,000

+272,900 -283,000 -567,282 -850,282

FROM

- .V 9

W .V

56,500 29,200

10,000 27,560 4,500 1800 272,900

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, no; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, no. Four aye, two no; the motion carried.

I. #115 SUMMER SCHOOL GUIDELINES FOR L984 APPROVED

Mrs. Hermes made the motion, seconded by Mrs. Hill, to approve the proposal submitted by the School Operations Department as guidelines for the operation of the 1984 Summer School Programs in high schools, middle schools, and elementary schools. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

INFORMATION TO rHE BOARD 4ILL LEVY ELECTION RESULTS

The election results as tabulated by the Oklahoma County Election Board for the Mill Levy Questions at the election held on April 10, 1984, were presented as information to the Board as follows: QUESTION NUMBER /I EMERGENCY LEVY (5 MILLS) FOR GENERAL FUND

YES

2024 78.8%

544 21.2%

QUESTION NUMBER 2 LEVY (5 MILLS) FOR BUILDING FUND

YES

2060 78.9%

551 23.2%

QUESTION NUMBER 3 LOCAL SUPPORT LEVY

(10 MILLS)

YES

1957 76.8%

591 23.2%

FOR GENERAL FUND

139

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

Mrs. Hermes remarked that the levy questions had been defeated in four schools, Wheeler, Southeast, Mark Twain and Heronville. She said the lack of support in those schools necessitated the attention of the Board members in those schools' districts. Dr. Wright mentioned the problem had been addressed in staff meeting that morning, and ways were being sought to improve the margin of victory in the future, particularly in the areas of low support.

INFORMATION TO THE BOARD MILL LEVY ELECTION RESULTS, CONT'D

Dr. Heath commented that he wished to thank the public for the passage of the millage. 9.

Dr. Wright announced one addition to the list of travel requests, at no General Fund Travel Expense, not listed *in the agenda as follows: (m)

Jesse Lindley, Assistant Superintendent, Educational Services, Computer Conference, Ft. Lauderdale, FL, April 30-May 2, 1984.

Upon motion by Mrs. Hill, seconded by Mrs. Donwerth, the following persons were directed to attend conferences as indicated:

At No General Fund Travel Expense to the School District: (a)

Koehler L. Johnson, Classen High School, Close Up, Washington, D.C., April 8-14, 1984. Confirmation

(b)

Martha Nell Dodson, Principal, Jefferson Middle School, Advisory Committee Meeting for Scholastic Magazine, New York, NY, April 12-13, 1984. Confirmation

(c)

John Crawford, Senior Research Associate; Allison Patrick, Senior Research Associate; George Kimball, Senior Research Associate; Janie Hall, Senior Research Associate, Planning Research and Evaluation, American Educational Research Association, New Orleans, LA, April 21-27, 1984.

(d)

Alpha Mouton, Assitant Principal, U. S. Grant, NASSP Institute and Conference on Student Motivation, San Antonio, Tx., April 22-26, 1984.

(e)

Gayle Yarholar, Psychometrist, Assessment, National Council for Exceptional Children, Washington, D.C., April 23-27, 1984.

(f)

Jeannee' V. Adams, Principal, Sequoyah Elementary School, O.A.S.C.D., Fountainhead Lodge, April 25-27, 1984.

(g)

Shirley Bross, School Psychologist, Assessment, Advanced Techniques Workshop on Systematic Behavior Change of Developmentally Delayed Children, Kansas City, MO, April 28-29, 1984.

(h)

Ngoc Hong, Bilingual Resource Specialist, External Funding, Sixth Annual National Association for Asian and Pacific American Education Conference, New Orleans, LA, May 2-5, 1984.

(i)

Virginia Thompson, Principal, Lee Elementary School, OAESP Spring Conference, Oklahoma City, OK, May 3-4, 1984.

(j)

Jack Isch, Administrative Assistant, AASA Urban Policy Committee Meeting, Washington, D.C., April 23-29, 1984.

(k)

Albert Fuller, COE Teacher-Coordinator, Grant High School, Birmingham, AL, May 4-6, 1984.

(l)

Donald Price, Director, External Funding, Education Executive Conference, Ft. Lauderdale, FL, April 30-May 2, 1984.

(m)

Jesse Lindley, Assistant Superintendent, Educational Services, Computer Conference, Ft. Lauderdale, FL, April 30-May 2, 1984.

R. #116 PROFESSIONAL TRAVEL APPROVED

140

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D .. -i

SUPERINTENDENT'S REPORT - CONT'D

R. #116 PROFESSIONAL TRAVEL APPROVED CONT'D

Travel Requests - Cont'd

At General Fund Travel Expense to the School District

(n)

Betty Mason, Assistant Superintendent, School Operations, Encouraging and Rewarding Academic Achievement, AASA/NASE, Dallas, TX, April 16, 1984.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. Remarks

REMARKS SUPERINTENDENT

Dr. Wright mentioned the report , "Cost Savings for Transporting Self-Contained Special Education Students ", included in the Board members' packets, prepared by the Planning, Research and Evaluation Department, He asked for the Board's comments, ideas and suggestions concerning the study for staff to review and then return to the Board with a recommendation at a later date. Mrs. Hill expressed concern about moving programs into schools that may be at capacity; and said she could not support letting students out of school up to an hour early, despite the savings to be gained. Dr. Belinda Bisco, Research Associate, responded that some students are currently being let out early; that .based on the current looping of routes, the times listed in the study were determined to be the most feasible and workable, She said they could confer with Transporation again, however, to try to adjust those times.

Dr. Heath stated the idea of taking youngsters out of a building where teachers may have just gotten used to mainstreaming and putting them in another building where special ed students were not mainstreamed bothered him a great deal. Dr. Biscoe said of the approximately 1,000 special ed students currently being transported, only about 220 were recommended for reassignment; also, that they would be assigned to schools closer to their homes.

Mrs. Hermes cited Burbank, Kaiser, and Truman as schools that could have their enrollment lowered to a level where the schools would be considered for closing if the special ed programs were moved. She also stated she did not want the new Eugene Field Elementary School innunated with special programs before it had been open for one year; rather, Willard should be considered first.

Ms. Brody suggested that Board members take time to meet with the Research Department staff to discuss their concerns. In other remarks, Dr. Wright stated that the cost of boilers and related mechanical work as bid would be $389,870 less than what had been estimated for the bond issue. He also mentioned that the passage of the gasoline tax would ensure the district will have the same amount of money next year as it had this year, after the cut. He said the legislature is calling this "level funding", but in reality the term translates to $3 million less than what was anticipated we would have in July, 1983. As a final comment, Dr. Wright announced Northwest Classen Senior Cuong Do was one of three Oklahoma City area students honored as a recipient of a $1,000 Phi Beta Kappa scholarship.

Concerning administrative regulations for Policy AGA, Recognitions for Accomplishment, Mrs. Hill asked 1) that the application form be simplified; 2) asked which groups would be recognized in December and May as stated in the regulation; and 3) suggested the wording be modified to state that groups such as basketball and track teams would be recognized in a timely manner.

141 MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D ----------------------------------------------------------------------------------------------- - ------------------------------------------------------j PERSONNEL REPORT

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

SERVICE:

W a lk e r, C yn th ia

R e lie f C ustodian

C u sto d ial S e rv ic e s

3 -2 8 -8 4

o co o

M eyer, Lacy Frank

3 -2 8 -8 4 C u sto d ial S e rv ic e s C u sto d ial W orker

H e lp e r

H elp er

T r ip le t , S h iry l

Ruby G.

B a le s ,

SERVICE:

H elp er

■

FOOD

B e n n e tt, Lynne

CLERICAL:

SUPPORT:

•

m r*. ■faO

Brown, L a rry Dean

4 -0 2 -8 4

MONTHLY:

co in

4 -0 2 -8 4

4 .5 3 co CSI o i

W ilson L earn in g C en ter A ide

CO in

HOURLY:

735.

3 -1 6 -8 4

MONTHLY:

SALARY

O _i CL 5 iK 111

CD cr HI □_

EFFECTIVE DATE

CD -J 1— 11! Z Z ULI zs

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

“V..

ASSIGNMENT

A motion was made by Mrs. Hermes and seconded by Mrs. Donwerth that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; and that other personnel recommendations and information listed be approved.

NAME

s j ! j

R. #117 PERSONNEL REPORT APPROVED

6-01-84

4-03-84

Harding Physical Education Capitol Hill Middle Physical Education

Latimer, Gail

Miles. Kav

Helper

Helper Helper

Helper

Andrews, Fredricka

Brown, Valeria

Carter, Deborah

Dawson, Mildred

DeBose, Virginia

Hooks, Robin

Jackson, Uashti

FOOD SERVICE:

•

6-01-84

Capitol Hill Middle Math

Hosek, Carol

3-22-84

4-02-84

3-22-84

6-01-84

Lincoln Intermediate

Harqis, Kathleen

SUPPORT:

6-01-84

EFFECTIVE DATE

Curriculum Bllinqual

ASSIGNMENT

Coy. Jerrell

CERTIFICATED:

NAME

Rambousek, Michael

Coffey, David

SERVICE:

Savaqe, Ronald

TRANSPORTATION:

Wilson, Jacqueline

Strong, Phyllis

Samuels, Martha

Nicholson, Carole

McIntosh, Charlene

NAME

PERSONNEL TERMINATIONS

3-21-84 3-28-84

Custodial Services Custodial Worker

3-23-84

3-22-84

3-01-84

3-23-84

3-22-84

3-26-84

EFFECTIVE DATE

Custodial Services Custodial Worker

Bus Driver

Helper

Aide

Helper

ASSIGNMENT

O O Z —I CJ

70 ~U 7U ~o m m • T T2 73 70 O CO =fe O 70 O l—* < —I Z I—■ m z '-j o m

MINUTES OF MEETING OF APRIL

16, 1984 - CONT'D

-pi ro

NAME

6-01-84

Capitol Hill Middle Social Studies

Hoffman, Arbeecher

3-27-84

Primary

Hillcrest

North Highland Custodial Worker

Harlin, Leilah

CFRTIFICATFD:

RETIREMENTS:

Partridge, Sidney

MEDICAL LEAVE:

SUPPORT:

Pardue, Suzanne

Richardson, Charles

SUPPORT:

Murray, Mary

CERTIFICATED:

DECEASED:

Maintenance Journeyman Grounds

Emerson Readinq

3-23-84

3-28-84

5-31-84

Food Service Cafeteria Manager

Watt, Hubert Lee

PARENTAL LEAVE: 6-01-84

4-30-84

Food Service Cafeteria Manager

Taylor, Lorene

CERTIFICATED:

King Kindergarten P.T.

5-31-84

Food Service Cafeteria Manager

Mooney, Ivis A.

Carter. Villa Rae

6-14-84

EFFECTIVE DATE

Jefferson Library Clerk

fi-29-84

ASSIGNMENT

Davee, Weltha 8.

Educational Services Coord, of Guidance

SUPPORT:

SALARY

PERSONAL LEAVE:

EFFfiCTIVE DATE

RETIREMENTS:

ASSIGNMENT

ADMINISTRATIVE:

NAME

PERSONNEL LEAVES AND OTHER SALARY

O X> O “o m z -g ti HZi o -0X3 o < —I m co

-o m zi 0 z 2: m

Hf—1 -~~4

TO •

MINUTES OF MEETING OF APRIL

16, 1984 - CONT'D CO

144

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

ENCUMBRANCES AND PURCHASING R. #118 ENCUMBRANCES APPROVED

R. #119 PURCHASING APPROVED

Encumbrances

Mrs. Donwerth made the motion, seconded by Mrs. Hill, to approve encumbrances as listed for March 21 - April 10, 1984. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

Purchasing A motion to approve purchasing items 1-9 was made by Mrs. Hill and seconded by Mrs. Donwerth.

Boiler

Flue Cleaning Brushes,

Purchase of boiler flue cleaning brushes, boiler and flue cleaning scrapers, for use by Maintenance Department (warehouse stock) from Federal Corporation which submitted the only quotation (5 mailed - 1 returned). This purchase, in the amount of $1,844.50, is to be charged to Account BL5620.05.

Health Supplies & Equipment

Purchase of health supplies and equipment (soap, syringes, scales, eye charts, stethoscopes, blood pressure aneroids, etc.) for use by the Health Department and Special Education from the following companies which submitted the low quotations on specifications and/or General Conditions (19 mailed - 10 returned): Industrial Medical Supplies Achievements Products Hospital Products, Inc. Willis Medical Company, Inc. Craver Supply Company, Inc. Wheeler & Stucky Rx Shop Micro Bio-Medics, Inc.

Total

78.12 2,376.50 965.67 166.20 258.30 828.00 39.44

$4,712.23

These purchases are to be charged to the following accounts: *240.01 (Handicapped) *1230.03 (Handicapped) Total

$1,794.04 2,918.19 $4,712.23

*These purchases have been approved on our Federal Educational Grant and/or Programs.

Audiometers

Purchase of audiometers (2) for use by Health Services (External Funding) from Beltone Hearing Aid Service which submitted the low quotation on specifications and/or General Conditions (9 mailed - 3 returned). This purchase, in the amount of $1,215, is to be charged to Account 1230.03, Handicapped, and has been approved on our Federal Educational Grant and/or Programs.

145

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

|| ENCUMBRANCES AND PURCHASING - CONT'D

N H B.

Purchasing - Cont'd 4.

Vacuum Sweepers Purchase of vacuum sweepers (15) for use by Custodial Services at various locations from Kenny Skaggs Kirby Sales & Services which submitted the low quotation (4 mailed - 2 returned). This purchase, in the amount of $3,665.55, is to be charged to Account G1230.06.

Computers Purchase of two (2) computers for use by Jefferson Middle School and one (1) for External Funding Department (Chapter II Program at Bishop McGuinness High School) from Radio Shack Computer Center to interface and network with existing equipment (available only from designated distributor). This purchase, in the amount of $3,197.20, is to be charged to the following accounts:

G1230.03 $1,598.00 *1230.03, Chpt. II (McGuinness H.S) 1,599.20

Total

$3,197.20

This purchase has been approved on our Federal Education Grant and/or Programs. 6.

Printed Forms

Purchase of printed forms (arena schedule forms) for Data Processing Department from Moore Business Forms, Inc., which submitted the low quotation on Quotation #6760 for this item. This recommendation changes the original award, for this item only, made in error to Origami, Inc., at Board meeting of April 2, 1984. Total expenditure, in the amount of $2,139.88, is to be charged to Account G130.17. 7.

Kitchen Equipment Purchase of kitchen equipment (convection ovens, hot cabinets, work tables, steam cooker with tilting kettles, meat slicer, etc.) for use at Eugene Field Elementary School from the following companies which submitted the low quotations on specifications and/or General Conditions (17 mailed - 6 returned):

$10,484.25 Curtis Restaurant Supply Company 170.00 Cardinal Paper Company AWG Restaurant Equipment Company 1,670.00 Quality Equipment Sales & Services 1,895.00 Council Road Restaurant Equipment 44,409.00 Jones Restaurant Equipment Company 36,605.00 Total

$95,233.25

These purchases are to be charged to the Bond Fund, Account

1432.

Teaching Aids

Purchase of teaching aids for use by External Funding (Indochinese) from Math Teacher Press (available only from designated publisher and/or distributor). This expenditure, in the amount of $1,185.72, is to be charged to Account 240.01, Indochinese, and has been approved on our Federal Educational Grant and/or Programs.

R. #119 PURCHASING APPROVED CONT'D

146

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

ENCUMBRANCES AND PURCHASING - CONT'D

R. #119 PURCHASING APPROVED CONT'D

Purchasing - Cont'd 9.

Paint & Masonry Supplies Purchase of paint and masonry supplies (paint, roller covers, shellac, lacquer, sealer, hand saw, etc.) for use by Maintenance Department (storeroom stock) from the following companies which submitted the low quotations on specifications and/or General Conditions (24 mailed - 9 returned): Rent-It Company Mideke Supply Company Contractor Supply Cook Paint & Varnish Company Del Paint Manufactuing Corp. Gates Hardware Company Bolton's, Inc. Sherwin-Williams Southwestern Paint Company Total

796.50 106.53 20.40 1,002.14 15,129.88 174.56 276.28 969.36 21,810.07

$40,285.72

These purchases are to be charged to Account BL5620.05. Concerning item 2, specifically the purchase of blood pressure aneroids, Mrs. Hill stated she did not agree with specifying a brand name in the request for quotation. She felt this would limit the bids and the award of the bid to that particular brand. Mr. Shepard responded that using a brand name to specify a particular quality is an accepted purchasing practice, and helps to describe to vendors what we are looking for. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. BUILDINGS AND CONSTRUCTION

P ÂŁ120 BUILDINGS AND CONSTRUCTION ITEMS APPROVED EUGENE FIELD CHANGE ORDER APPROVED

A motion to approve Buildings and Construction items 1-3 and seconded by Dr. Heath as follows:

was made by Mrs. Hermes

Approval of Change Order Number One (1) in the contract with Mid-Continent Construction, Inc., on the Eugene Field School construction project; net change, add $14,168.00 as follows:

Item 1

Furnish and install 290' of R.C.P. 18" pipe

Add (+)

$14,617.00

Item 2

Furnish labor and material to brick east face of retaining wall. Omit 12'0" grate at stairway.

Add (+)

2,724.00

Item 3

Furnish labor and material to install new sink, trim and "roughin", room 249, and new 10' chalkboard in room 136, located as directed.

Add (+)

1,827.00

Item 4

Omit face brick inside of east wall.

Deduct (-)

5,000.00

NET TOTAL This amount is to be charged to Account Bond 1432.

$14,168.00

147

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

BUILDINGS AND CONSTRUCTION - CONT'D

Acceptance of the low bid in the amount of $463,330, which includes the low base bid of $390,870 plus add alternates Number 1, Number 2, Number 3 and Number 4 totalling $72,460 and the awarding of a contract to R&M Mechanical Construction for mechanical work replacement and/or repair of boiler burners, boiler controls, domestic hot water generators, condensate receivers, pumps, and other boiler equipment at the following schools:

Capitol Hill Middle School Capitol Hill High School Classen High School Columbus Elementary School Douglass High School Eisenhower Middle School Grant High School Harding Middle School

Lee Elementary School John Marshall High School Rockwood Elementary School Shidler Elementary School Southeast High School Star Spencer High School Washington Center School Wheeler Elementary School

CONTRACT AWARDED TO R & M MECHANICAL CONSTRUCTION FOR REPAIR/REPLACEMENT OF BOILER EQUIPMENT

This contract, in the total amount of $463,330, is to be charged to the 1983 Bond Fund Project Account B1511.

Acceptance of the low bid in the amount of $1,015,800 which includes the low base of $988,500 and add alternates Number 1, Number 3, Number 4, Number 5, and Number 7; and deduct alternate Number 6 totaling $27,300 net for alternates, and the awarding of a contract to McIntosh Company, Inc., for installation or replacement of heating boilers, pumps, boiler controls and steamers at the following schools: Cleveland Innovative High School Davis Elementary School Emerson Alternative School Fillmore Elementary School Heronville Elementary School Jackson Middle School Johnson Elementary School Kaiser Elementary School

CONTRACT AWARDED

to mcin tos h co .

FOR INSTALLATION/ REPAIR OF BOILERS

Lafayette Elementary School Mark Twain Elementary School Rancho Village Elementary School Ridgeview Elementary School Shields Heights Elementary School Stand Watie Elementary School Westwood Elementary School Wilson Elementary School

This contract, in the total amount of $1,015,800, is to be charged to the 1983 Bond Project Account B1511. On roll call for items 1, 2, and 3 the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. UNFINISHED BUSINESS

Motion made by members of the Board during the April 2, 1984 meeting for action at the April 16, 1984 meeting. Mrs. Hermes made a motion which was seconded by Mrs. Hill as follows: "1989 marks the 100th birthday of the land called 'Oklahoma'. The Board sees the importance of planning for the forthcoming celebration along with all the citizens of our state. Since the ensuing five years will pass quickly, our schools will need to have a well thought-out plan of action. Toward that end, I move that the President of the Board appoint a core committee of twelve (12) members whose job it will be to meet and report back to the Board before the end of August, 1984. Their report will include: (a) a five-year general plan for 1-89 in 1989; (b) areas of concern to be developed and sub-committees to be appointed by the Board after Board approval of the contents of their report; (c) a timeline of subcommittee meetings for the 1984-85 school year." On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

R. #121 OKLAHOMA STATE CENTENNIAL PLANS APPROVED

148

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

NEW BUSINESS Mrs. Hermes announced the next meeting of the Council of Great City Schools would be held during May in St. Louis. She suggested an agenda item authorizing Board members to attend be prepared and that details of the meeting be obtained. Mrs. Hermes expressed concern that the Board should look at the reorganization plans before making budgetary allocations. Dr. Wright said he could have the information for the Board by the time of the second regular meeting in May, scheduled for May 21, 1984.

Mrs. Hill asked for suggestions from staff on ways to use the approximately $160,000 which the district will receive as a result of the cumulative ad valorem taxes to be paid by General Motors. Dr. Wright commented that after the one-time $160,000 payment, the district would receive approximately $25,000 per year thereafter, its share of the four mill county-wide tax levy, based on the value of the plant.

HEARINGS

None

EXECUTIVE SESSION

R. #122 EXECUTIVE SESSION APPROVED 9:05 P.M.

Mrs. Donwerth ma de the motion, seconded by Dr. Heath, to go into executive session for the following: 1.

To discuss the appointment of an Acting Principal at Douglass High School.

To discuss the appointment of an Acting Assistant Principal at Douglass High School.

To discuss negotiations and negotiation representatives.

To discuss litigation matters with the Board's Attorney - Ross vs. Payzant.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. (A mechanical recording of the meeting to this point is on file in the office of the Clerk.)

RETURN TO OPEN MEETING

R. #123 RETURN TO OPEN MEETING 10:02 P.M.

A motion to return to open meeting was made by Mrs. Donwerth, seconded by Dr. Heath. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. The Board returned to open session at 10:02 p.m.

IN OPEN MEETING

Upon returning to open session, the Board took the following actions:

R. #124 EVELYN DEE MOORE APPOINTED ACTING PRINCIPAL AT DOUGLASS H.S. R. #125 PATRICK GRIFFIN APPOINTED ACTING ASS'T PRINCIPAL AT DOUGLASS H.S.

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to appoint Evelyn Dee Moore Acting Principal at Douglass High School. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

Mrs. Donwerth made the motion, seconded by Mrs. Hermes, to appoint Patrick Griffin Acting Assistant Principal at Douglass High School. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried.

149

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

IN OPEN MEETING - CONT'D 3.

R. #126 NEGOTIATING TEAMS APPROVED

Mrs. Donwerth made the motion, seconded by Dr. Heath, to approve the negotiations representatives (teams) as submitted, as follows: Certified Team

Dr. Dr. Mr. Mr. Ms. Mr. Ms. Mr. Ms.

■>

Ned Nusbaum Jack Isch Vernon Moore Donald Price Sylvia Lonian Mike Barlow Carol Berry James Savage Alice Strong-Anderson

Spokesperson Member Member Member Member Member Member Consultant (as required)

Two principals (one secondary, one elementary, to be selected) from the following list: Dr. Mr. Ms. Ms. Ms.

Leon Edd Richard Danner Virginia Thompson Martha Nell Dodson Jennee' Adams

...

Classified Team 3

Dr. Dr. Mr. Ms. Mr. Mr. Mr. Mr. Mr. Mr. Mr. Ms.

Jack Isch Ned Nusbaum Leonardo DeBose Maxine Christian Factory Pat Emery Douglas Markham Raymond Randle Darrel Tiller Howard White Joe Tafolla James Savage Alice-Strong Anderson

Spokesperson Member Member Member Member Member Member Member Member Member Consultant (as required)

On roll call the votes were as follows : Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. 4. i

A motion was made by Mrs. Hermes and seconded by Mrs. Donwerth that the Board of Education not agree to any possible settlement which would require the reinstatement of the plaintiff, Roland Ross, to his prior teaching position. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs . Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The moti on carried.

ADJOURNMENT

; ! i ’

There being no further business, the Board adjourned at 10:05 p.m. Motion to adjourn was made by Mrs. Hermes and seconded by Mrs. Donwerth. On roll call the votes were as follows: Mr. Long, aye; Mrs . Hill, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. The motion carried. THEREUPON THE MEETING WAS ADJOURNED.

R. #127 BOARD DECISION RE ROLAND ROSS CASE

R. #128 ADJOURNMENT 10:05 P.M.

150

MINUTES OF MEETING OF APRIL 16, 1984 - CONT'D

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

I, the undersigned Clerk of the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, do hereby certify that prior to December 15th of the last calendar year the date, time and place of this regular meeting was filed in the office of the County Clerk of Oklahoma County, Oklahoma. I also certify that at least 24 hours prior to the meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting.

Witness my hand and seal of this School District this Viau , 19ÂŁV .

Clerk, Oklahoma Civy Board of Education

151 MINUTES OF MEETING OF APRIL 26, 1984

PRESENT :

Jean Brody Paul Heath Betty Hill Clyde Muse

President Member Member Member

ABSENT:

LaRue Donwerth Susan Hermes Hugh Long

Member Member Member

Others present: Don Wright, Superintendent; Hugh B. Ginn, Deputy Clerk; Central Office staff members, the news media and other interested persons. CALL TO ORDER

The meeting was called to order by Ms. Brody.

The invocation was given by Dr. Heath.

CALL TO ORDER______

ROLL CALL

Roll call established that four of the seven Board members were present.

ROLL CALL

SPECIAL BUSINESS President Brody called on Dr. Donald Wright, Superintendent, for the statement of the occasion. Dr. Wright made a brief opening statement as follows:

â&#x20AC;&#x2122;!

"I want to say that this occasion is a crowning point in a year of dedicated service by our staff and dedication towards excellence in education by our students. We're very pleased to greet everyone on this special occasion, and we're especially pleased to greet an auditorium full of students who exemplify excellence in educational accomplishments. I'm very proud that the list of academic winners is the longest list of those to be honored today. We hope to make this an annual occasion in Oklahoma City Public Schools, so students, if you have good feelings about being here today, I encourage you to repeat your performance next year and call on your peer group to join you in a bigger and better celebration at the end of the 1985 school year."

Following Dr. Wright's opening remarks, music was provided by the Monroe Honors Choir from Monroe Elementary School (Ms. Connie Sutton, Director). Awards Presentation

Awards were presented to students and staff members from various schools within the district by Board Members and the Superintendent as follows (the numbers of persons receiving awards in each category appear in parentheses): A.

SPECIAL AWARDS (10)

ACADEMIC EXCELLENCE (115)

EXCELLENCE IN FINE ARTS (33)......................................................................... DR. PAUL HEATH

EXCELLENCE IN VOCATIONAL EDUCATION (38)

EXCELLENCE IN ATHLETICS (51).................................................................................. BETTY HILL

EXCELLENCE IN SCHOOLS - PROGRAMS, STAFF MEMBERS (36) .... DR. CLYDE MUSE

SUPERINTENDENT DONALD L. WRIGHT BOARD PRESIDENT JEAN BRODY

...................................................

BETTY HILL

Ms. Betty Mason, Assistant Superintendent, School Operations, was presented a special award (not included in the program) from the U. S. Grant High School Chapter of Future Business Leaders of America by Angela Butler and Al Fuller-, U. S. Grant High School, and declared an honorary member for life of -the U. S. Grant High School Chapter of F.B.L.A.

SPECIAL BUSINESS PRESENTATION OF AWARDS

152 MINUTES OF MEETING OF APRIL 26, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D SPECIAL BUSINESS PRESENTATION OF AWARDS - CONT'D

In closing, Ms. Brody remarked:

"The Monroe Choir sang "Happiness Is", and frankly, for being part of the Oklahoma City School System and part of the Oklahoma City School Board, happiness is being able to give recognition to all our students who achieve. It is extraordinary when you think of the numbers that we have. As Dr. Wright said, we had to really tone this (ceremony) down—these are just the first place winners. Happiness is being able to be a part of a school system, an urban public education system, and say to these students and staff, 'You really do a terrific job'. It is one of the great moments. "Dr. Heath and I have been telling each other, 'Isn't this great?'; and it is. We deal with so many things; we need to take time to recognize what we really accomplish and we need to take time to say to the students, 'You're really doing a good job'. We have staff members that ensure that happens and parents that reinforce that at home. Happiness is having staff members come forward and dedicate their lives and their profession to the children and the students. We're very fortunate to have them. "One of the special accolades—if you come to Monday night Board meetings you know that sometimes they don't get enough accolades—is for the central office administrative staff. They're in the trenches, and very rarely does the Board publicly say 'Thank you'. I know Dr. Wright agrees with me. Toward the end of the year everyone gets extremely busy, and last Monday Betty Mason and Hugh Ginn were assigned to deal with this program and make it as good as it is. They did an extraordinary job in three days' working time. They did it with the help of central office people who had a ton of other things to do. I guess happiness, after three and a half years on the Board, is saying 'Thank you' to the central office for demonstrating once again that we are about kids. So thank you central office, thank you students, thank you teachers, and thank you parents. You're all really very neat."

ADJOURNMENT

R #129 ADJOURNMENT 1:22 P.M.

There being no further business, the Board adjourned at 1:22 p.m. A motion to adjourn was made by Dr. Heath and seconded by Mrs. Hill. On roll call the votes were as follows: Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Ms. Brody, aye. All aye; the motion carried.

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of the meeting is on file in the office of the Clerk.)

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

day of

Clerk, Oklahoma City Board of Education

153

MINUTES OF MEETING OF MAY 7, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, 900 NORTH KLEIN, MONDAY, MAY 7, 1984 AT 7:00 P.M. PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member Member

CALL TO ORDER

Ms. Brody called the meeting to order; the invocation was given by Mrs. Hermes.

CALL TO ORDER

ROLL CALL

Roll call established that all Board Members were present.

ROLL CALL

MINUTES OF PREVIOUS MEETING On motion by Mrs. Hill, seconded by Mrs. Donwerth, the minutes of the meetings of April 16 and April 26, 1984, were approved as printed. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #130 MINUTES APPROVED

COMMITTEE REPORTS - BOARD MEMBER COMMENTS

Mrs. Hill reported she had competed in Northwest Classen's Jog-A-Thon, and thanked all who had supported the band uniform fund-raiser. She also offered congratulations to Buchanan Elementary School on their School Olympics; Hayes Elementary School on their 89er Day celebration; complimented the district's librarians on their dedication and support of library media programs; and said how impressed she was with the West Nichols Hills Day Care Center after a recent visit.

COMMENTS MRS. HILL

Mrs. Hill said she had attended the first district-wide parents meeting on May 3, and although only a small group was present, they seemed to be a good foundation to begin improving parent involvement in the schools. Mrs. Hill expressed a concern about the the need to fill vacancies for consultants and school nurses. Dr. Wright responded that he would have information on the need for consultants and the workload of nurses at the next regular meeting. Mrs. Hermes commented she had been a judge of the Classen High School Beautification projects done by the various classrooms, and announced that first prize went to the classroom that renovated a room for use as a student lounge; second prize to the bilingual classroom for the murals they had painted; and third place to the classroom that planted new shrubs and flowers in the brick flower box in the front of the school. She also mentioned having attended a luncheon at the Heritage House with fourth grade students from Putnam Heights Elementary School.

COMMENTS MRS. HERMES

154

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

COMMITTEE REPORTS - BOARD MEMBER COMMENTS, CONT'D

COMMENTS DR. HEATH

Dr. Heath commented he had participated in Grant High School's Career Days and thought the program was well-received. Concerning the many invitations to retirement receptions he has received, Dr. Heath expressed his regrets at not being able to attend them all and thanked each of the staff persons for their many years of dedicated, professional hard work, He also stated concern over the many phone calls he had received the past week about the 1984-85 staff transfers.

COMMENTS MRS. DONWERTH

Mrs. Donwerth said she, too, had received many invitations to retirement receptions, but did not have the opportunity to attend them all. She also offered congratulations to Rosa Lambeth for having been selected Oklahoma's Secretary of the Year by Professional Secretaries International.

COMMENTS MS. BRODY

Ms. Brody spoke of attending the Buchanan School Olympics closing ceremonies at the Capitol. She said the entire school and staff were there, as well as the Capitol Hill High School Band and the Governor. She congratulated the staff and parents for making the "Olympics" a success. Committee Report

R. #131 JOINT 1-89/ VO-TECH 22 COMMITTEE REPORT ACCEPTED

Mrs. Hill presented the final report for the Joint Committee for Independent School District 89 and Vocational-Technical District Number 22. She summarized the printed report and commented on several items in the policy and administrative regulation drafts. Mrs. Hill moved acceptance of the committee's report, seconded by Dr. Heath. The draft as presented by the Committee states: A. â&#x20AC;˘ POLICY DRAFT

(1-89)

District 1-89 and Vo-Tech District 22 shall by reciprocal agreement coordinate enrollment and programs provided for students.

ADMINISTRATIVE REGULATION DRAFT

(1-89)

In order to implement the Board policy, the following procedures will be used with activities to insure that all students are provided adequate information concerning vocational offerings in both 1-89 and Vo-Tech District 22.

A representative from Vo-Tech District 22 will be a part of high school principals' meetings for the purpose of dissemination of information.

The vocational staff person will work cooperatively with the head counselor at the building level.

Students are to be counseled one-on-one three times a AslOth and 11th grade students are counseled, year. a list will be developed of those interested in vocational education. Another counseling session will be conducted by a vocational-technical staff person. All students are to be provided adequate information condeeming vocational offerings in both districts. Students may not be pulled from an academic subject for counseling. Counseling could then occur from this list of interested students.

155

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

COMMITTEE REPORTS - BOARD MEMBER COMMENTS, CONT'D

ADMINISTRATIVE REGULATION DRAFT

(1-89)

_ CONT'D

Prior to the date of pre-enrollment all students will have been provided individual counseling sessions by local high school counselors. Students who have expressed an interest in vocationaltechnical education will also have received counseling from a vocational-technical staff person.

All potentially interested tenth and eleventh grade students will be given the opportunity to visit the area vocational schools theMast day of the first semester.

An Orientation Day will be planned in the spring for all students who pre-enroll in a vocationaltechnical program.

The vocational-technical staff will complement the 1-89 teachers by providing vocational-technical information to students of teachers of elective subjects who request their services.

When the 1-89 counselors and the Vo-Tech staff return to work in August, an Inservice Day will be held in the Vo-Tech 22 District. Both will be given information concerning course offerings and other pertinent information concerning both districts.

POLICY DRAFT

(Vo-Tech District Number 22)

Vo-Tech District 22 shall provide a systematic method (an outline of procedural steps and processes) by which every attempt will be made to retain all students enrolled in Vo-Tech District 22. In order to occur:

implement Board policy,

the following shall

At the beginning of every year, Counselors will introduce themselves in an assembly and provide each student with a copy of guidance services, i.e., self referrals, financial aid, and career awareness.

The instructional staff shall be provided with information to assist in minimizing classroom disruption and facilitate learning.

Through the cooperation of 1-89 Principals, a display case will feature exhibits of work accomplished in Vo-Tech by students of that school.

During the first month of school, an assembly will be conducted to encourage students to become involved in youth organizations.

All students involved in Vo-Tech organizations (FBLA, VICA, HOSA) will be recognized at Awards Banquets held annually.

Parents will be invited to attend an Orientation D'ay, planned in the evening for all students preenrolled in vocational-technical programs.

Exit interviews will be conducted for all students who drop from Vo-Tech 22 to ascertain the reason as well as provide guidance.

Every attempt will be made to provide' programs for the handicapped (as defined by Law) in a "least restrictive" environment.

R. #131 JOINT 1-89/ VO-TECH 22 COMMITTEE REPORT ACCEPTED - CONT'D

156

157

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

LEGAL REPORT - CONT'D

National Gay Task Force vs. 1-89 "I received confirmation from the State School Boards Association last Friday that they will continue handling the defense of the case and they will proceed to United States Supreme Court with an appeal."

ATTORNEY'S REPORT - CONT'D

FINANCIAL REPORT

Mr. Ladd gave a routine Treasurer's Report. office of the Clerk.)

(Copy of the report on file in the

TREASURER'S REPORT

SUPERINTENDENT'S REPORT

Dr. Wright stated item (h) was to be omitted from the list of travel requests for consideration by the Board.

A motion was made by Mrs. Hill and seconded by Mrs. Donwerth to grant permission to direct the following persons to attend conferences as indicated:

At No General Fund Travel Expense to the School District (a)

Anthony Clark Scott, I-A Teacher/Tennis Coach, Northwest Classen, Boys Regional Tennis Tournament, Ada, OK, April 16, 1984. Confirmation

(b)

Barbara Outlaw, Teacher/Coach, Northwest Classen, Regional Tennis Tournament, Duncan, OK, April 23, 1984. Confirmation

(c)

Gary Cleaves, Teacher, Grant High School, Boys Regional Golf Tournament, El Reno, OK, April 30-May 1, 1984. Confirmation

(d)

Vinh Dang Tran, Indochinese Specialist, Bilingual Program, 6th National Conference on Asian & Pacific American Education, New Orleans, LA, May 1-5, 1984. Confirmation

(e)

Gerald Warlick, Band/Chorus, Capitol Hill High School; R. Smith, Band Director, Grant High School, Tri-State Music Festival, Enid, OK, May 3-4, 1984. Confirmation

(f)

Barbara Doyle, Science Teacher, Northeast High School, International Science Engineering Fair, Columbus, OH, May 6-11, 1984.

(g)

Leon Edd, Principal, John Marshall High School, Search for Excellence Conference by U. S. Department of Education, Austin, TX, May 10-11, 1984.

(h)

Virginia L. Wood, Teacher; Velma P. Cambor, Teacher-Coordinator, Classen High School, Classen Senior Trip as Senior Sponsor to Padre Island, May 12-16, 1984. (DELETED FROM CONSIDERATION)

(i)

Barbara Tevault, Special Route Dispatcher, Pupil Transportation; Doc. F. Wadley, Supervisor, Pupil Transportation; Norma Millsap, Supervisor, Pupil Transportation; Marilyn Midgett, Secretary, Pupil Transportation; Michael Brown, Assistant Coordinator, Pupil Transportation; Doug Markham, Administrative Supervisor, Pupil Transportation; Nancy Mayes, Coordinator, Garage Services; Darrel Shepard, Director, Business Management, Oklahoma Association for Pupil Transportation, Afton, OK, June 6-8, 1984.

(j)

James Robinson, Principal, Grant High School, Annual Summer Workstudy Cooperative Conference, Texoma Lodge, June 13-15, 1984.

At General Fund Travel Expense to the School District (k)

Donald L. Wright, Superintendent, O.C.R. Meeting with representative superintendents of AASA, Dallas, TX, May 2, 1984.

p ^1 PROFESSIONAL TRAVEL APPROVED

158

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D R. #132 PROFESSIONAL TRAVEL APPROVED - CONT'D

Travel Requests - Cont'd (l)

Betty Mason, Assistant Superintendent, School Operations, to attend The Search for Excellence in Secondary Schools Conference, Austin, TX, May 10-11, 1984.

(m)

One or more members of the Board and the Superintendent, Council of the Great City Schools, St. Louis, MO, May 17-20, 1984.

Dr. Wright introduced items 2 and 3 as'follows for action May 21, 1984:

2. Recommend consideration to reassign for 84-85 former Lone Star attendance area 308 D, H, L, and P (grades 9-12) from Northeast to John Marshall. Black

Other

Total

Current NORTHEAST (9-12) Minus 308 D, H. L, P (9-12) New NORTHEAST (9-12)

512 1 511

449 1 ’448”

961 2 959"

Current JOHN MARSHALL (9-12) Plus 308 D, H, L, P (9-12) New JOHN MARSHALL (9-12)

608 1 609

657 1 658

1265 2 1267"

% Black 53.3 53.3

48.0 48.0

3. Recommend consideration to reas sign for 1984-85 Zone 300 P (from the Lincoln Fifth Year Cente r area) , grades 1-4, from Gatewood Elementary School to Eugene Field Elementary Schoo 1.

Current GATEWOOD (1-4) Minus 300 P (1-4)* New GATEWOOD (1-4)

Bl ack

Other

Total

113 0 113

154 0 154

267 0 267

% Black

42.3 42.3

*Site of Chaparral Apartments; 136 units scheduled to open by September. Currently there are no studen ts in 300 P.

Black Current EUGENE FIELD (1-4) Plus 300 P (1-4) New EUGENE FIELD (1-4)

Other

Total

155 ?

223 ?

**Building capacity for approximately 600 students

% Black

30.4 ■it*

is planned.

Concerning item 1, Ms. Brody asked for projected figures of the number and ages of the students that would be affected in the next 2-3 years by the reassignment of the Lone Star Attendance area from Northeast to John Marshall. In a related matter, Mrs. Hill asked when the Board would receive the report on other low-ridership areas. Dr. Wright said the report should be ready for the Board ©n May 21, 1984.

159

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

Dr. Muse made a motion, seconded by Mrs. Donwerth, to approve the Staff Development Plan for 1984-85. (Copy on file in the office of the Clerk.) On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

Remarks Dr. Wright mentioned Northeast High School received its "site visit" by a representative of the U. S. Department of Education earlier that day. Northeast is a finalist in the competition to be named one of the outstanding high schools in the nation, and Dr. Wright said the gentleman evaluating the school seemed very pleased with the progress there.

R. #133 1984-85 STAFF DEVELOPMENT PLAN APPROVED

REMARKS SUPERINTENDENT

Dr. Wright reported on his recent visit with the Office of Civil Rights. He said the meeting was attended by representatives from the major school districts in the five state region. He said memorandums of understanding were discussed where state departments of education would help with investigations of complaints and grievances. Oklahoma City was used as a positive example of the new cooperation in efforts, specifically the district's efforts to resolve the 504 citation Carver center received last summer by the renovation of the Marvin York Center.

Dr. Wright commended Rosa Lambeth for having been named Secretary of the Year by Professional Secretaries International. b

PERSONNEL REPORT

Mrs. Hermes made the motion, seconded by Mrs. Hill, that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel recommendations and information listed be approved.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #134 PERSONNEL REPORT APPROVED

4-04-84 4-09-84 4-09-84

Hawthorne Special Education

Western Village Special Education PT

Coolidge/Hayes SDecial Education

Priddy, Barbara

Rester, Lori

Work. Kelli

3-15-84 4-16-84

4-09-84

Polk Aide

West Nichols Hills Aide PT

Carver Aide

Hutson, Leisa

Walton, Clara

735.

253.30

735.

Williams, Ruth

Key Person

4-23-Z84

4.68

4.53 4-19-84

Helper

Plugge, Kim

CLERICAL:

Caviel, Terri

4.53

4-18-84

4.53

4-09-84

Helper

Lanninq, Mary

Helper

4.53 4-09-84

4.53 Helper

4-13-84

Friday, Gwendolyn

Helper

4.53

4-20-84

Helper

Dickson, Jana Dumas, Vivian

4.53 4-05-84

$ 4.53

HOURLY

840.

$735.

MONTHIY

SALARY

Helper

4-16-84

4-02-84

External Funding Secretary

Helper

4-12-84

EFFECTIVE DATE

West Nichols Hills Day Care Aide

ASSIGNMENT

Daniels, Peggy

Burke, Jacqueline

FOOD SERVICE:

Loggins, Shirley

Lanarehr. Dibbie

CLERICAL-TEMPORARY:

NAME

Lay, Ruth

880.

MONTHLY:

14800.

7192.50

14700.

7954.

13700.

$18158.

ANNUAL:

SALARY

SUPPORT:

McCoy, Rachel

4-10-84

3-14-84

Heronville Special Education PT

Nielsen, Elizabeth

External Funding Indian Advisor

4-02-84

Shields Heights Primary

Brummett, Laura

PROFESSIONAL-OTTER:

4-16-84

EFFECTIVE DATE

Carver Music

ASSIGNMENT

Black, Gwendolyn

CERTIFICATED:

NAME

PERSONNEL EMPLOYMENTS

[

490.62

4-05-84

Bus Driver

Wilson, Henry

4-24-84 4-10-84

4-12-84 4-09-84

4-09-84

4-19-84 4-05-84

Heronville Custodial Worker

Fillmore Custodial Worker

Service Center Custodial Worker

Rogers Custodial Worker

All Schools Custodial Worker

Northwest Custodial Worker

Eugene Field/Mayfair Custodial Worker

Davis. Donald

Estell, Brian

Harmon, Cassandra

Hunter, Maurice

Payton, Edward

Scott, Roosevelt

Tatmon, Robin

500.

4-10-84

Bus Driver

Watson. Willie

755.

745.

4.40

o 72 —1 o

m • TO CZ) O z uj

m o

1= m “O I“O TO o

m -a O TO -I

745.

4-05-84

Page-Woodson Custodial Worker

$ 4.40

Hourly:

SALARY

1984

745.

377.50

4-20-84

Bus Aide

Gaines, Murlen

4-23-84

EFFECTIVE DATE

Bodine Custodial Worker

ASSIGNMENT

SERVICE:

509.37

4-11-84

Bus Driver

Dietz, Marsha

Thomas, Gerald

$490.62

Solanke, O.A.

SERVICE:

NAME

MONTHLY:

SALARY

4-24-84

EFFECTIVE DATE

Bus Driver

ASSIGNMENT

PERSONNEL EMPLOYMENTS

Bolton. Melton

TRANSPORTATION:

SUPPORT:

NAME

MINUTES OF MEETING OF MAY

CONT'D

6-01-84

6-01-84 6-01-84 6-01-84 6-01-84

5-31-84

6-01-84

3-30-84 6-01-84

6-01-84 6-01-84

6-01-84 4-11-84

6-01-84

Star Spencer Band

Douglass Social Studies

Carver Music

Curriculum Strinq Teacher

Moon Special Education

Shields Heights Primary

Star Spencer CVET

Curriculum Vocal Music

Capitol Hill High Science/Math

Mark Twain Kindergarten

Grant Home Economics

Northwest Bilingual

Roosevelt Reading

Star Spencer Business Education

Baker, Jim

Bennett, Blanton

Black, Gwendolyn

Bowen, Lee

Boyd. Cynthia

Brummett, Laura

Clifton, Rex

Doudney, Nancy

Douglass, Brenda

Farmer, Pamela

Frazier, Etta

Fulton, Carol

Hahn. Lvnn

Hines, Faye

EFFECTIVE DATE

Classen Math

ASSIGNMENT

Baird, James

CERTIFICATED:

NAME

Young, Larry

Wright, Elizabeth

Wood, Nita

6-01-84 6-01-84 4-15-84

4-12-84

Webster Social Studies Jefferson Vocal Music Shidler Speech Pathologist

Monroe Intermediate

6-01-84

Telstar Special Education

6-01-84

4-20-84

Truman Learning Center

Northeast Math/Science

4-15-84

6-01-84

Jefferson Science

Jefferson Computer Math

Truman Special Education

o o 2: —I

m ~o o X —I

Williamson, Shirley

6-01-84

Capitol Hill Middle Math

C/)=fc O M Z W 4^> m

T m •

1984

Voyles, Dennis

6-01-84

Moon Home Economics

4-15-84

•4-05-84

North Highland Intermediate

Webster Science

6-01-84

EFFECTIVE DATE

Curriculum Choral Music

ASSIGNMENT

73 m -o Q 73 H

Robison, Donna

Randall, Janelie

Potter, Ezell

McKaig, Michael

Lockman, Peggy

Lambert, Janyce

Kelley, Melinda

Justice, Claudette

Israel , Gail

Horn, Denise

NAME

PERSONNEL TERMINATIONS

—]

o o

> "o ■u 73 0 < m o

MINUTES OF MEETING OF MAY

CONT'D

CT) rx>

4-13-84

Health Services Nurse

Vann, Cindy

4-03-84 4-02-84 4-10-84

4-13-84 4-13-84 3-15-84

West Nichols Hills Aide

King Aide

Children's Hospital Aide

Personnel Services Administrative Secv.

All Schools Custodial Worker

Sequoyah Clerk

Chapman, RaDoniJa

Clemmons, Valarie

Denny, Marsha

Garrett, Artis

Harris, Darryl

Herron, Wanda

CLERICAL:

SUPPORT:

6-01-84

4-27-84

EFFECTIVE DATE

Roosevelt Nurse

Data Processing Programmer

ASSIGNMENT

Ervin, Kathleen

PROFESSIONAL-OTHER:

Meyer, Kelli

PROFESSIONAL-TECHNICAL:

NAME

2-03-84

5-01-84

Lee Aide

Emerson Principal's Secy.

Queen, Chandra

James, Velma

Head, Scharrish

Gordon, Alice

Brown, Pearlie

Brown, Janet

Aycock, Alpha

Elementary Manager

Helper

4-12-84

2-27-84

4-19-84

4-12-84

4-13-84

3-19-84

5-04-84

Jefferson Aide

Watts, Judith

FOOD SERVICE:

4-19-84

Coolidge Aide

Vowel 1, Helen

Taff, Clara

Remp, Hazel

3-19-84

4-19-84

Eisenhower Secretary

Krause, Masayo

Rogers Clerk

4-19-84

Kitchen, Mindy '

Jones, Leslie Hawthorne Aide

EFFECTIVE DATE 4-13-84

ASSIGNMENT West Nichols Hills Aide

NAME

PERSONNEL TERMINATIONS

O > CT o ct m CT CT —1 CT O - O CT CT < —1 m ct

70 •

=fe f—1 GO s 4^ m r-

CT m CT GO O

—I

o o

00 4^

4-04-84 4-18-84

Helper

Roqers, Edna

Watson, Jan

Bus Driver

Bus Aide

Bus Driver

Childers, Cecil

Daniel, Ershel

Ennis, Terry

Farahani, Mehrdad

Hamilton, Etta

Newton, Jesse

Rawlinson, Wayne

Watkins, LeMon

4-12-84

4-02-84

4-09-84

3-19-84

4-20-84

4-13-84 3-22-84

4-20-84 4-05-84

4-06-84

All Schools Custodial Worker

Page-Woodson Custodial Worker

Custodial Services Custodian Bodine Custodial Worker

Capitol Hill High Custodial Worker

Harris, Darryl Hill, Emmanuel

Hogan, Daniel

Jones, LaDora

Harding, Norman

MAINTENANCE: 4-10-84

4-17-84

Custodial Services ’ Custodial Worker

Hamilton, Dewey

Journeyman Plumber

4-05-84

Custodial Services Custodial Worker

Emery, Ronnie

Moore, Charlie

4-27-84

Hoover Custodial Worker

Curry, Vai

SERVICE:

CT m CT o CT —1 m

CT CT • CT co =fe o i—» GO m

—I

o o

73 m CT o CT —I

7 , 1984 -

4-02-84

4-12-84

4-10-84

4-13-84

Helper

Rodriquez, Margaret

TRANSPORTATION:

3-23-84

Trainee

Roark, Michael

4-11-84

Bus Driver

Wright, Wayne

EFFECTIVE DATE

FOOD SERVICE:

ASSIGNMENT

4-13-84

NAME Bus Driver

EFFECTIVE DATE Winn, LaMarr

ASSIGNMENT

SUPPORT:

NAME

PERSONNEL TERMINATIONS

o o CT CT -H CT — O CT < m CT

MINUTES OF MEETING OF MAY

CONT'D

OY 4*

4-05-84 4-13-84

Custodial Worker

Helper

Custodial Worker

Dixon, Jewel

Ripley, John

4-06-84

3-16-84

3-20-84

EFFECTIVE DATE

Bailey, Rreddy

Dunbar Special Education

Bus Driver

Campus Officer

ASSIGNMENT

NAME

ASSIGNMENT

EFFECTIVE DATE

O o "U ~o —I 70 - o O < m u

TO m "O O 70 H

OO =4te O t—* 2 OJ z m

"O TO m •

7 , 1984 -

SUPPORT:

Gray, Gertrude

CERTIFICATED:

DECEASED:

Roqers, Charles

DISMISSAL:

Gist, S.T.

CAMPUS POLICE:

SUPPORT:

NAME

PERSONNEL TERMINATIONS

MINUTES OF MEETING OF MAY

CONT'D cr> AB

1 - P. R. & E. - Planning, Research and Evaluation

Witte. Anne

Davis Primary 8-27-84

8-27-84

Hoover Lanquage Arts

Mulveney, Margaret

UNION LEAVE:

8-27-84

4-19-84

Harding Lanq. Arts/Soc. Stu.

P.R. & E. 1 Research Associate

Houston, Arthur

CERTIFICATED:

STUDY LEAVES:

McBee, Maridyth

PROFESSIONAL-TECHNICAL:

8-27-84

6-01-84 6-01-84

Douglass Business

Grant Math

Burnett, Dorothy

6-01-84 6-01-84

6-15-84

Pierce Intermediate Capitol Hill Middle Science

Curriculum Elem. Consultant

Clark, Mary R.

Gardner, Johnnie Gregory, Margaret

Choate, Orel

6-01-84

Southeast Home Economics

Kaiser Intermediate

Grant Enqlish

Berry, Imoqene

Bel 1, Jane

Bauqh, Christine

CERTIFICATED:

Russell, Aristle

6-07-84

Prairie Queen Principal

Parmelee Principal

6-21-84

Southeast Assistant Principal

Bowman, Glen Lawter, Zeddie

6-07-84

Page-Woodson Principal

EFFECTIVE DATE

Bloomer, Jack

ASSIGNMENT

SALARY

3> "o T3 70 O < m C7

70 “O m m -U?j O C/> 70 O —I Z =tfe F-> CO -ps

70 •

Royer, Ginny

Capitol Hill Middle Vocal Music

NAME

ADMINISTRATIVE:

SALARY

CERTIFICATED:

EFFECTIVE DATE

RETIREMENTS:

ASSIGNMENT

PARENTAL LEAVES:

NAME

PERSONNEL LEAVES AND OTHER

O O Z —I C7

PERSONNEL REPORT

CONT'D

NAME

6-01-84

6-01-84 6-01-84 6-01-84

6-01-84

6-01-84 6-01-84 6-01-84 6-01-84

6-01-84

Roosevelt Science

Rogers Learning Center

Star Spencer Driver Education

Douglass Business

Rogers Vocal Music

Arthur Primary

Southeast Science

Prairie Queen Primary

Putnam Heights Primary

Prairie Queen Primary

Marshall Enqlish

Parker Intermediate

Leslie, June

Love, Ila

McCaskill, Ward

McDaniels, Juanita

Nelson. Isabel

Perkins, Helen

Pierce, Maurice

Slater, Stella

Talton, Alene

Thompson, Richard

Williams, Leslie

Whaley, Ruby

Nolen, Georgia

Neal , Mildred

Mayo, Troy

6-01-84

Food Service Helper

Food Service 1st Cook

Food Service Salad Maker

Food Service Helper

Douglass Custodial Worker

Food Service Elem. Manager

Rancho Secretary

6-01-84

5-31-84

6-25-84

6-01-84

6-07-84

4-30-84

5-31-84

Polk Aide

Custodial Services Custodian

4-30-84

Food Service Elem. Manaqer

6-01-84

SALARY

O > 70 "O o *o m m ZZZ ~O “O 70 —I TO O (/) - O TO O O < —I m o m

=tfe (■—1 GO 4^>

TO •

—I

TO m -o o

LaPointe, Rosalind

George, Beverly

Garrison, Joe

Gaines, Tessie

Casteel, Dorothy

Baldwin, Lucille

SUPPORT:

Health Services Nurse

5-31-84

EFFECTIVE DATE

1984

. Sewell, Ruby

6-01-84

Guidance Services Elem. Counselor

Keltner, Tully

Swenson, Barbara

Rancho LPN

ASSIGNMENT

m TO CZ) o

. 6-01-84

6-01-84

Douglass Home Economics

Hunter, Lettie

Robertson, Vera

SALARY

CERTIFICATED:

EFFECTIVE DATE PROFESSIONAL-OTHER:

ASSIGNMENT

RETIREMENT’S:

NAME

PERSONNEL LEAVES AND OTHER

L."?5

MINUTES OF MEETING OF MAY

CONT'D CT)

168

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING

R. #135 PAYROLLS AND ENCUMBRANCES APPROVED

Payrolls and Encumbrances A motion was made by Mrs. Hill and seconded by Mrs. Hermes to approve Item 1, Ratification of April, 1984 payrolls; Item 2, Authority to issue May, 1984 payrolls; and encumbrances as listed for April 11-May 1, 1984. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. (Copies on file in the office of the Clerk.) Mrs. Hill asked if Vo-Tech 22 had shared any of the cost of the recent elections. Dr. Wright said he would check with Dr. Holodick and report to the Board at the meeting of May 14, 1984.

R. #136 PURCHASING ITEMS 1-7 & 9 APPROVED

Purchasing Mrs. Hermes made the motion, seconded by Dr. Heath, to approve the nine items of purchasing as follows:

Instructional Materials

Purchase of instructional materials, including microfiche copies of magazines/journals (National Review, Scientific American, Science, Psychology Today, etc.) for use by John Marshall High School from University Microfilms (available only from designated distributor). This purchase, in the amount of $1,053.22, is to be charged to Account G230.01. 2.

Cabinet Units Purchase of cabinet units (for maps, charts, prints, etc.) and accessories for use by Planning, Research & Evaluation from Ridgway's, Inc., which submitted the low quotation (8 mailed - 4 returned). This purchase, in the amount of $1,200, is to be charged to Account G1230.02.

Carpet

Purchase of carpet for use at Johnson School (program for handicapped) from B & H Floor Company which submitted the low quotation (10 mailed 4 returned). This purchase, in the amount of $1,064.65, is to be charged to 1230.03, Handicapped, and has been approved on our Federal Educational Grant and/or Programs.

Computer Supplies Purchase of computer software, diskettes, blank disks, and manuals for use in bilingual programs at Classen and Northeast High Schools from Dowlings, Inc. (available only from designated distributor and/or publisher). This purchase, in the amount of $1,199.50, is to be charged to Account 240.01, Bilingual, and has been approved on our Federal Educational Grant and/or Programs.

Teaching Aids Purchase of teaching aids (books and skill cards) for use by Elementary Schools (summer school) from Modern Curriculum Press (available only from designated publisher and/or distributor). This purchase, in the amount of $2,222.02, is to be charged to Account G1120.02.

169

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING

Purchasing - Cont'd 6.

Kitchen Equipment/Supplies

Purchase of kitchen stainless steel pot and pan rack, work table with sink and waste disposer, table with sink and pot rack, etc., for use by Central Food Service Department at Eugene Field Elementary School from the following companies which submitted the low quotations (5 mailed - 3 returned):

Council Stainless & Sheet Metal, Inc. Sheet Metal Service Company

Total

$ 1,935.00 10,652.00

$12,587.00

These purchases are to be charged to Bond Fund Account B-1432.

Printed Forms

Purchase of printed forms (purchase orders) for use by the Purchasing Department from Hatcher Business Forms which submitted the low quotation (8 mailed - 3 returned). This purchase, in the amount of $1,474.20, is to be charged to Account G130.15.

Playground Equipment Purchase of playground equipment (big toy, swing sets, railroad ties, parallel and chinning bars, sand, etc.), for use at Eugene Field Elementary School from Mosteller Enterprises which submitted the low quotation on specifications and/or general conditions (6 mailed - 2 returned). This purchase, in the amount of $22,064, is to be charged to Bond Account 1510. (DELETED FROM CONSIDERATION)

Library Supplies

Purchase of library supplies (book caddies, book pockets, tape, labels, cards, dater bands, etc.) for use by Supply and Distribution (warehouse stock) from the following companies which submitted the low quotations on specifications and/or general conditions (7 mailed - 3 returned):

Gaylord Brothers, Inc. Thompson Book & Supply Company Demco Total

326.68 1,391.14 2,058.40

$3,776.22

These purchases are to be charged to Account G240.00. Mrs. Hill said she was concerned about purchasing the pre-school equipiment in item 8 before the Board had formally approved a pre-school at the Eugene Field site. Dr. Wright recommended the item be deleted from consideration until the meeting of May 21, when the purchase recommendation and a change order will both appear on the agenda. Mrs. Hermes and Dr. Heath agreed to modify their motion.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

INFORMATION TO THE BOARD

ยง !

The Central Food Service Financial Statement for the period ending March 31, 1984, was submitted as information to the Board (copy on file in the office of the Clerk). '

R. #136 PURCHASING ITEMS 1-7 & 9 APPROVED CONT'D

170

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

GENERAL BUSINESS

R. #137 PURCHASING AGENT DESIGNATIONS

A motion was made by Mrs. Hill and seconded by Mrs. Donwerth to approve, as provided by Oklahoma Statutes, the designation of prime contractors and subcontractors as "purchasing agents" thus causing each to be eligible to be exempt from paying a sales tax on materials which are purchased and used on the district's building projects as follows: A.

Approval to designate Western Waterproofing Company, Inc., the prime contractor, and all sub-contractors named by the prime contractor as "purchasing agents" authorized under Oklahoma Statutes 68 ยง 1356 (H) for the re-roof and roof repairs per specifications at the following schools: Arcadia Elementary School Classen High School Garden Oaks Fifth Year Center Hoover Middle School Monroe Elementary School Rancho Village Elementary School Roosevelt Elementary School Webster Middle School

Approval to designate R & M Mechanical Contractors, the prime contractor, and all sub-contractors named by the prime contractor as "purchasing agents" authorized under Oklahoma Statutes 68 ยง 1356 (H) for the mechanical work replacement and/or repair of boiler burners, boiler controls, domestic hot water generators, condensate receivers, pumps, and other boiler equipment at the following schools:

Capitol Hill Middle School Capitol Hill High School Classen High School Columbus Elementary School Douglass High School Eisenhower Middle School Grant High School Harding Middle School

Bodine Elementary School Eisenhower Middle School Hayes Elementary School Lee Elementary School Moon Middle School Ridgeview Elementary School Van Buren Elementarty School Northeast High School

Lee Elementary School John Marshall High School Rockwood Elementary School Shidler Elementary School Southeast High School Star Spencer High School Washington Center School Wheeler Elementary School

Approval to designate The McIntosh Company, Inc., the prime contractor, and all sub-contractors named by the prime contractor as "purchasing agents" authorized under Oklahoma Statutes 68 ยง 1356 (H) for the installation or replacement of heating boilers, pumps, boiler controls and steamers at the following schools:

Cleveland Innovative High School Davis Elementary School Emerson Alternative School Fillmore Elementary School Heronville Elementary School Jackson Middle School Johnson Elementary School Kaiser Elementary School

Dr. Wright requested the Board delay action on item 1, approval of Policy GCF/GDF, Staff Orientation, until the meeting of May 21, 1984, so that further revisions could be made.

171

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D 2.

MOTION TO .APPROVE POLICY â&#x20AC;&#x2122;IKE, PROMOTION OF STUDENTS

Mrs. Hermes made the motion, seconded by Mrs. Hill, to approve Policy IKE, Promotion of Students, as follows:

PROMOTION OF STUDENTS

The Board believes: A.

students

All

can

learn when expected to do

and when

a competent teacher;

proper amount of time with

given the

'v..

Teachers must monitor

achievement of make

year,

program,

and document the progress

of each

than

nine years

and the district should

the needs

student;

educational

A student's

nonpromotion;

progress,

in general,

unearned

will

promotion,

than by

and

parent,

school,

The

less

appropriate to

instruction

more seriously harmed by an

the

progress;

the K-8 curriculum

provide time and

instructional

periodically throughout

Some students may require more or to complete

the student's

advise parents

and

year about their child's C.

students throughout the school

individual

adjustments

amd

for developing and

and

students share the responsibility

implementing a program for student

improvement.

Therefore,

is the policy of the Board that only those students

who demonstrate competency in basic skills the elementary schools or core subjects social

mathematics,

be considered

studies

and science)

(reading and math)

(language arts/reading,

in middle schools will

to the next higher grade

eligible for promotion

(see exceptions).

Achievement

education at

other subjects

the elementary and middle

economics,

typing,

should be

considered

performance

such

and

industrial

arts

in the overall

promotion.

school in

physical

arts,

level,

home

the middle school

evaluation

a student's

Y12.

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D MOTION TO APPROVE POLICY IKE, PROMOTION OF STUDENTS - CONT'D

believes that

The Board

also

bilingual

students

meet the minimal The judgment of

education

and

should not be required to

standards for promotion.

the

building team that work with will

moted. The decision will

Retained

possible.

special

receiving services

throughout the year,

certain

determine which

students

appropriate operations

be based on

students

much

may appeal

will

student

be pro-

information

the decision to the

director.

EXEMPT STUDENTS

Certain special services will

promoti on .

education

not

These

and

bilingual

students

be required to meet the minimal

receiving

standards for

are:

Students

placed

the

educable

Students

placed

the

trainable mentally retarded

placed

the

learning

handicapped

cl asses;

classes; c.

Students have

a 50 percent or greater

learning ability and

Students with in

actual

discrepancy between performance;

limited English

a bilingual

program for

disability classes who their

and

proficiency who

have been

less than three years.

Other students may be considered for exemption on

basis.

Such

exemptions

will

individual

permitted for students who

are

classified as: A.

Visually impaired;

Hearing

Physically handicapped;

Emotionally handicapped.

The teacher,

impaired;

after consulting with the principal

nator of special

education,

in thse classifications will

for promotion

and

or retention.

will not

and the coordi-

determine which of the be the

students

subject to the standards

173

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D

REPEATED RETENTIONS

not to promote a student more than twice during grades

A decision K-5,

and more than once during

the appropriate school

must be approved by

6-8,

grades

director.

operations

PROMOTION AFTER RETENTION A student who

grade

at the end

level

the teacher/team determines

should not be promoted

Promotion to the next

teacher/team

student has mastered minimum

the

point where he/she would enter

the

nine weeks

after the

be on

will

review the

level

student

the

academic success,

period the performance.

student's

is more

social

better

necessary for

and other performance

usually

continue the retention will

to promote or

based on what grade

Students

basis,

a trial

end of the trial

At the

and principal

of school.

end of the first quarter.

grade will

period.

The final decision

continued

Unique circumstances may be considered by the

teacher/team during the first

for a two-week

the

the first nine weeks of school

that

succeed

skills necessary to the next grade.

be permitted to move to

held over should

and

likely to demonstate personal

adjustment,

learning.

PARENTAL REQUEST FOR RETENTION

In the event a parent or student be retained,

guardian

initiates

a request that

a conference with parents will

promotion

decision may be appealed

the

may not be followed by a double

be held.

be reviewed with the team making

Available performance data will

the recommendation for

or retention.

The team's

appropriate director. promotion,

e.g.,

A retention

promotion from

fourth to sixth grade.

ACCELERATION A decision can be made to recommend^to

accelerate a student.

the director that

evaluation of achievement

a student be

A principal

may

accelerated following

and mastery tests,

testing by the

MOTION TO APPROVE POLICY IKE, PROMOTION OF STUDENTS CONT'D

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

MOTION TO APPROVE POLICY IKE, PROMOTION OF STUDENTS - CONT'D

UNFINISHED BUSINESS - CONT'D

building team and Consideration will and

be given

ability in making

director,

the

consultation with

the

such

period,

prove permanent placement

maturity,

a recommendation.

acceleration will

end of the trial

age,

the parent(s) or guardians.

Upon

be undertaken on

the director will

based

effort,

attendance,

approval

a trial

by the

basis.

approve or disap-

the student's performance

reported by the principal.

L #138, 30LICY IKE, PROMOTION OF STUDENTS, APPROVED REVISED

Referring to the use of "nine weeks of school" and "first quarter" in the first paragraph under "Promotion After Retention", Mrs. Hill asked if one or the other should be changed so that the terminology would be consistent. Dr. Wright suggested using "first quarter". Mrs. Hermes and Dr. Heath agreed to modify the motion to reflect the change.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. 2

POLICY IGDJA, EXTRACURRICULAR PROGRAMS, \PPROVED

Mrs. Donwerth made the motion, seconded by Mrs. Hill, to approve Policy IGDJA, Extracurricular Programs, as follows:

EXTRACURRICULAR PROGRAMS The Board believes the district should provide the opportunity to participate in extracurricular activities.

Qualified

personnel shall be provided for supervising individual programs. The purpose of extracurricular programs is educational.

The

program should encourage participation by as many students as possible and should be carried on with the best interests of the participants as the first consideration. To be eligible to participate in an extracurricular activity, a

student must be enrolled and passing in three solid credits and maintain a C average in the last regular semester prior to participating in the activity.

. A student must attend classes eighty percent of the time for the

semester to be eligible to participate in extracurricular

activities.

175

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D

Any student who is under discipline, or whose conduct or character is such as to reflect discredit upon the school, is not

R. #139 POLICY IGDJA, iEXTRACURRICULAR |PROGRAMS, APPROVED

eligible.

Extracurricular programs are those activities which are outside the curriculum, connected to the school, but do not carry

academic credit.

Examples of extracurricular activities are:

Cheerleader

Pep Club

Drill Team

This policy is effective for all students in the second semester

of the 1983-84 school year.

A studentâ&#x20AC;&#x2122;s eligibility will be

determined by the previous regular semester grades. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. 4.

The motion was made by Mrs. Hill and seconded by Dr. Muse to approve Policy IGDJ, Interscholastic Athletics, as follows:

INTERSCHOLASTIC ATHLETICS The Board believes the district should provide high school stu-

dent interscholastic athletic competition in a variety of sports. Qualified personnel shall be provided for coaching and supervising individual sports.

The purpose of high school athletics is both educational and recreational.

The athletic program should encourage participa-

tion by as many students as possible and should be carried on

with the best interests of the participants as the first consideration.

Students shall not participate in athletics until there is on file with the principal a physical examination and parental

consent certificate.

All interscholastic athletics shall be

governed by Board policy, administrative rules, State and Federal laws, and rules and regulations of the Oklahoma Secondary School

Activities Association.

R. #140 POLICY IGDJ, INTERSCHOLASTIC ATHLETICS, APPROVED

176

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D

R. #140 POLICY IGDJA, INTERSCHOLASTIC ATHLETICS, APPROVED - CONT'D

Students who participate in interscholastic athletics must pass

three solid credits and maintain an overall C grade average in the last regular semester prior to participating in interscholastic athletics. Students must attend classes eighty percent of the time for the

semester to be eligible to participate in interscholastic

athletics. Any student who is under discipline, or whose conduct or char~

acter is such as to reflect discredit upon the school, is not eligible. This policy is effective for all students in the second semester of the 1983-84 school year.

determined

A studentâ&#x20AC;&#x2122;s eligibility will be

by the previous regular semester grades.

The Oklahoma Secondary School Activities Association rules shall

govern in the event any eligibility question is not covered by

this policy.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

NEW BUSINESS

Mrs. Donwerth made the following statement and motion:

"I have a statement about my deep concern that we, as a board, have a commitment and obligation to the children and the parents of our district to provide and maintain the very best teachers possible. I also feel a very strong obligation and commitment to our teachers and other personnel to provide as much job security and sense of well-being as humanly and fiscally possible. I don't think we're doing this. I have received numerous calls from both teachers and parents concerning this matter and concerning the transfer method we're using. I have not yet been able to correctly justify it. "I know that projection figures for enrollment, Affirmative Action guidelines and the matrix system are being used, but as with most statistics, very important criteria has been omitted, and that is the humanistic value of the people that have devoted their time and love to the teaching of our children in this district. I don't think that we can ignore that factor.

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

NEW BUSINESS - CONT'D

"I realize that our district is very large, and that personnel matters consume a very large amount of time and effort; however, I hope that we don't get so large that we rush into something that creates morale problems, mental anguish and irreparable damage to our staff. I feel that this teacher transfer action that we are taking now is doing this. I am firmly convinced there is a better way. With all of us working together, re-evaluating our priorities and proceeding with more accuracy and knowledge in this area we can arrive at a better, more palatable solution to this problem.

"I, therefore, move that a retroactive moratorium be placed on all teacher transfers designated for the 1984-85 school year until October, 1984, allowing for stabilization of enrollment and attrition and ensuring more fairness and accuracy in this procedure." The motion was seconded by Mrs. Hill.

MOTION TO PLACE MORATORIUM ON 1984-85 TEACHER TRANSFERS - FOR ACTION MAY 14, 1984

During discussion of the motion, Dr. Heath asked for clarification of what date the moratorium would be retroactive to.

Dr. Wright suggested, since the Board could not vote on the motion that evening, that he return to the Board on May 14 with a staff recommendation on what the retroactive date should be, how many people would be involved, and what the affect would be on the system. Dr. Muse expressed a concern that the any meaning as it relates to minority might replace Affirmative Action. He (to make transfer decisions) would be we have now are accurate.

motion would strip Affirmative Action of teachers, and said he did not know what also felt waiting until October of 1984 too late if it was found the projections

Dr. Heath said it seemed to him that the matrix, which used certification, education and training, work experience, special skills and interest, and Affirmative Action guidelines, did not contain objective criteria that weighted those five areas. He felt what was needed was an objective way of utilizing the matrix so that anyone in or out of the district could use it.

Following the discussion of the first motion, Mrs. Donwerth then made the following motion:

"I move that the President of the Board appoint a committee of three Board Members to work with the appropriate staff, including teachers, to develop and clarify a better and more accurate method of transferring teachers and personnel, and the committee review the Affirmative Action guidelines and personnel procedures, utilizing the Negotiated Agreement, and report the recommendations back to the Board." The motion was seconded by Dr. Heath. Mrs. Hermes asked about the legal ramifications of changing the transfer procedure. Dr. Wright stated he also had a concern about how the contract and negotiations would be affected; also, that time was running out with which to carry through all the communications involved with the transfers. Mr. Day said he would look into the legal implications of change.

There was additional discussion concerning when the transfers should be made, and the stress of individuals faced with a transfer. Dr. Wright stated a recommendation would be made to the Board and the motions would be presented for consideration at the Special Meeting scheduled for May 14, 1984. Concerning the report presented to the Board at the meeting of April 16 which dealt with changes in special education locations and bus transportation, Mrs. Hill commented she felt the Special Education Department had not been given enough opportunity for input into the report. She asked that the Special Education Department be allowed to submit its own plan to be tied in with the Research Department's plan.

MOTION TO FORM COMMITTEE TO REVISE TRANSFER PROCEDURE - FOR ACTION MAY 14, 1984

178

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

NEW BUSINESS - CONT'D Dr. Heath said he hoped the idea of utilizing some of the district's newer and better spaces for special ed classes instead of the older, less-attractive sites would be taken into consideration. Dr. Wright said he felt the district had made a real effort to provide good classroom areas; that although there may be some special ed classes in less desirable spaces, others, such as Johnson, Rancho, and the new Carver facility are among of the finest spaces available in the district.

In response to Mrs. Hill's concern, Dr. Wright said the intent of the Research Department's report was to save money and not impair programs. The plan would save an estimated $250,000 with no class size increased, no teacher position lost and good facilities provided for the students. He said advice was sought from the Special Education Department, but perhaps not at the level or intensity Mrs. Hill would have preferred. Dr. Wright mentioned that principal assignments for 1984-85 would be discussed during executive session, and the individual assignments should be made with the awareness "that a principal might be moved to a building where special ed classes may or may not be located. Referring to her recent request for suggested NSBA Council of Urban Boards workshop topics, Mrs. Hill read a list of topics submitted by Dr. Nusbaum as follows: 1) How to Make a District Mini-Grant Program Work; What to Do and Not to Do if You Must Cut Budgets; Criteria for Building Closures and How to Make it Work; How to Attack a District Impage Problem; Developing District Goals that Require Performance; What We've Learned about Computer Literacy Programs; Improving Your Housekeeping Programs; A Staff Development Program that Gets Results; and Qualities of Excellent School Board Members. Mrs. Hill asked that any other suggestions be given to her as soon as possible so that she could forward them to NSBA.

Mrs. Hermes requested the job description of consultants be expanded to include visitations to the buildings. She felt the appearance of consultants in the buildings had been construed as a threat to teachers, and the consultants should be making visits in a positive manner, as the Board and Superintendent have done. Dr. Wright said he agreed that visitations are necessary, and stated he would bring a report back to the Board on May 21 with the job description and rationale as to why consultants are necessary.

HEARINGS HEARING"DARREN WATERS

Darren Waters, student, Northwest Classen High School, addressed the Board. Darren expressed his concern over the combining of the drama and technical departments at Northwest Classen because of budget cuts and the transfer of the drama teacher. Dr. Wright responded that no one wanted to cut staff positions; however, State funding had been cut by $3 million, and that created the problem of having to make cuts which would not hurt programs, people, or the school district. He said Darren needed to address the State Legislature, which is responsible for funding education in the state. Dr. Heath said if Darren would work with the school principal, it might be possible, after staff assignments are made for next year, that some staff member may want to work with a group of dedicated students, either on a paid or volunteer basis, to help them put on school drama productions.

179

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

EXECUTIVE SESSION

A motion to go into executive session was made by Dr. Heath and seconded by Mrs. Hill for the purpose of discussing litigation and personnel matters. (a) Case No. CIV-80-1174-E, National Gay Task Force vs. ISD-89

R. #141 EXECUTIVE SESSION APPROVED 9:00 P.M.

(b) Miller vs. ISD-89 (c) Principal Assignments 1984-85

(A mechanical recording of the meeting to this point is on file in the office of the Clerk.) RETURN TO OPEN MEETING

At 10:17 p.m. a motion to return to seconded by Dr. Muse. On roll call Mrs. Hill, aye; Dr. Muse, aye; Mrs. aye; Ms. Brody, aye. All aye; the

open session was made by Mrs. Hermes and the votes were as follows: Mr. Long, aye; Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, motion carried.

R. #142 RETURN TO OPEN SESSION 10:17 P.M.

IN OPEN MEETING (a)

No action was taken on instructions to the attorney on Case No. CIV-80-1174-E, National Gay Task Force vs. ISD-89.

(b)

Dr. Muse made the motion, seconded by Mrs. Donwerth, that the attorney be instructed to file a malicious prosecution case against Virginia Miller on the seven suits which Mrs. Miller brought against the Board, and which were all terminated in the Board's favor within the last year (May 20, 1983 to March 2, 1984); and that actual monetary damages plus punitive damages in the total amount of $1,500,000 be sought from Mrs. Miller in the suit.

R. #143 ATTORNEY INSTRUCTED TO BRING SUIT AGAINST VIRGINIA MILLER

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, no; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. Six aye, one no; the motion carried. (c)

No action was taken regarding principal assignments for 1984-85.

ADJOURNMENT

There being no further business, the Board adjourned at 10:27 p.m. The motion to adjourn was made by Dr. Muse and seconded by Mrs. Hill. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. THEREUPON THE MEETING WAS ADJOURNED.

President

R. #144 ADJOURNMENT 10:27 P.M.

180

MINUTES OF MEETING OF MAY 7, 1984 - CONT'D

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

I, the undersigned Clerk of the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, do hereby certify that prior to December 15th of the last calendar year the date, time and place of this regular meeting was filed in the office of the County Clerk of Oklahoma County, Oklahoma. I also certify that at least 24 hours prior to the meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting.

Witness my hand and seal of this School District this

day of

erk, Oklahoma City Board of Education

181 MINUTES OF MEETING OF MAY 14, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, 900 NORTH KLEIN, MONDAY, MAY 14, 1984 AT 7:00 P.M. PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member Member

Ms. Brody called the meeting to order; the invocation was given by Susan Hermes.

CALL TO ORDER

ROLL CALL

Roll call established that all Board Members were present.

ROLL CALL

SPECIAL BUSINESS (Part A)

Ms. Brody introduced the first part of the meeting, a discussion with high school students of "futuristic plans on how to get qualified people into the teaching field and how to retain them". Ms. Brody introduced the students as follows: Capitol Hill High School Michelle Pigg Marvin Williams Douglass High School Edward Jones U. S. Grant High School Amy Fishkin John Marshall High School Northeast High School Lam Do Northwest Classen High School John Hansen Star Spencer High School Zen Foy Board members asked various questions of the students. and responses were:

Some of the questions

In your opinion, what makes teaching different from other professions?

"You have a chance to be part of the future of not only individuals, but of the country. You affect peoples' opinions, how they feel about things and whether they are concerned or not. I know a lot of that comes from the home and from the individual's personality, but a lot is formed by the teacher all the way from kindergarten through twelfth grade." (John Hansen)

Are you considering teaching as a vocation?

"No, I don't really want to consider teaching as a vocation. Medicine has always interested me, and I think I'm going to choose that as a career." (Marvin Williams)

"In my opinion, a teaching career is pretty good, but there is a flaw to it. You have the power to influence the direction that theyf(the students)will go, but what your community has told you is different; they really don't treat you that well. A doctor or engineerâ&#x20AC;&#x201D;most people make more money than a teacher." (Lam Do)

Why or why not?

BOARD/STUDENT DISCUSSION

182 MINUTES OF MEETING OF MAY 14, 1984 - CONT'D

BOARD/STUDENT DISCUSSION CONT'D

Discussion with Students - Cont'd 3)

"I'm considering teaching as an option, and I couldn't agree more with the common opinion that it's the kids and the principal that keeps teachers in their jobs—not the money or society's treatment of teachers. I think that teachers are really given the shaft in that they are looked down upon and their pay is not good. I would like to be a teacher because of the opportunity that I would be given to teach and to learn from my students." (John Hansen)

If you could change one thing in today's schools, what would it be?

"I've noticed something as far as the enrollment procedures where the number of students determines whether you have the class or not. That's the wrong way to go about it. (The students) don't know what they need as far as classes and whatnot. They're enrolling in basketweaving and basketball and courses like creative writing and psychology, and the challenging courses or college prep are being dumped." (Zen Foy)

"We should have more qualified teachers. Or the busing system—I think we need some help with that. It's wasting our tax money driving around the whole city. We need more advanced classes, I think. Maybe we should divide the system into certain specialties, like if you want to go into engineering, give them a school with more math and science; if you want to go into business, more business courses. Give the teacher more power to control his students." (Lam Do)

Is your high school diploma a symbol of real education in that it will allow you to make proper choices for future educational opportunities or help you secure a job?

"That depends entirely on the student. If it's someone who has planned out what they wanted and planned their classes and worked hard in them it is—they're prepared to face what they need to face in the world or to go on to further their education. But someone who has played and has taken the easiest classes and doesn't care isn't prepared at all." (Michelle Pigg)

Following the discussion, Ms. Brody thanked the students for participating. Dr. Wright wished the students well in the coming years.

Ms. Brody declared a five-minute recess.

UNFINISHED BUSINESS

Item 1 was consideration of a motion made by Mrs. Donwerth at the Regular Board Meeting of May 7, 1984, seconded by Mrs. Hill. The motion read as follows: MOTION FOR RETROACTIVE MORATORIUM ON 1984-85 TEACHER TRANSFERS

"I move that a retroactive moratorium be placed on all teacher transfers designated for the 1984-85 school year until October, 1984, allowing for stabilization of enrollment and attrition and ensuring more fairness and accuracy in this procedure." Concerning the motion, Mrs. Donwerth stated that the problem' regarding contract language dealing with teacher transfers had been brought to the Board's attention earlier in the year and the problem had not gone away, but increased. She said the matrix used for applying transfers was not negotiated or approved by the Board, but was originated by staff as the instrument to use. Questions concerning the transfers had gone unanswered, Mrs. Donwerth. stated.

183

MINUTES OF MEETING OF MAY 14, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D In one instance, Mrs. Donwerth said she did have a meeting with Dr. Wright, Jim Johnson and Alice Anderson. As a result of that meeting she said it was her impression that special education teacher transfers had been frozen. However, she later found out that was not the case. Mrs. Donwerth said that she had not received any calls from principals supporting the matrix; that she has found it very difficult to get any answers on the current transfer policy and on the matrix.

Mrs. Donwerth pointed out that after her motion the previous Monday night May 7, 1984), Board Members were called in three at a time and given data by staff. She felt if this had been done sooner, the Board would have known what to expect. But, she said, her motion should not have have been a surprise because she had mentioned to several person^ that she was leaning toward such a motion.

In her statement, Mrs. Donwerth raised questions concerning Affirmative Action and what part it played in the transfers, how it was applied; whether by school, by department, district-wide. She also commented about the fact that the matrix did not have a weighted point system. Rather, that "fifteen years of experience is equal to one year of selling candy". She stated she had some problems with that. She concluded her statement by saying, "I know that there are a lot of people that have worked very hard on this. There are a lot of people that are opposed to it. As we talked to the students, I believe it was Amy that said, 'Know what you're deciding on', and John that said to recognize the problem and try to solve it. I'm not sure at this point that we recognize the problem. I think right's right and wrong's wrong, and I don't feel comfortable with the way that we've been handling our transfer policies. I would move for my motion for a retroactive moratorium."

Dr. Wright asked Mrs. Donwerth to what date the moratorium was to be retroactive. She indicated that she was concerned with the 106 transfers currently being effected. Dr. Wright stated he believed that if the motion carried, August would be a more appropriate time than October for making transfers because the arena enrollment would provide more solid information on the shifts in personnel that would be necessary. He said if a there was true freeze until October, school would start with some very large classes and some very small classes. Dr. Wright said he agreed that stabilization of enrollment did peak in October, but thought waiting that long would put the district in a very awkward position when school started September 4.

Mr. Long said he was not entirely in favor of the October date, but was going to vote for the motion because he strongly agreed with the feeling that some teachers are suffering as a result of the transfers and was opposed to the great upset the transfers have caused in the district. Mrs. Hill said she felt the problem should be delegated to a committee, with the committe to return to the Board with a recommendation. She said she felt this was a better way than declaring a moratorium at this time.

Dr. Muse stated he felt credit needed to be given to the staff for a very sincere effort to deal in an equitable fashion with a very serious problem. He said he did not believe anybody in the administration had arbitrarily decided to inflict pain upon the people employed by the district; that there was no way to solve a problem of this magnitude with everybody going away happy. Dr. Muse also favored formation of a committee to gather information and make a recommendation. He cautioned that a committee's findings may be that the best possible way of handling the problem is being employed now. Dr. Wright stated it was his opinion that the impact and the application of the motion could have disastrous effects on the district. He said the projected enrollment figures have been checked and re-checked, and it was felt they will be very accurate for next year. He said freezing staff at this time could

MOTION FOR RETROACTIVE MORATORIUM ON 1984-85 TEACHER TRANSFERS CONT'D

484 MINUTES OF MEETING OF MAY 14, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D

create over-staffing in some buildings and understaffing in others. He said some students could go a ninth of their school year without staff in the proper buildings or in classes that need to be taught. He said if there is a problem with the matrix or the projections, that they ought to be looked at again. Dr. Wright appealed to the Board to not approve the motion, believing it would simply delay facing the problem until school started. MOTION FOR MORATORIUM ON TEACHER TRANSFERS FAILS

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, no; Dr. Muse, no; Mrs. Hermes, no; Dr. Heath, no; Mrs. Donwerth, aye; Ms. Brody, aye. Three aye, four no. The motion failed.

MOTION TO APPOINT BOARD COMMITTEE TO REVIEW TEACHER TRANSFER POLICY

Item 2 was consideration of the following motion made by Mrs. Donwerth on May 7, 1984, which was seconded by Dr. Heath:

R. #145 APPROVAL OF BOARD COMMITTEE TO REVIEW TEACHER TRANSFER POLICY; REPORT TO BOARD MAY 21, 1984

Following discussion, the motion was perfected and voted upon as follows:

"I move the President of the Board appoint a committee of three Board members to work with the appropriate staff, including teachers, to develop and clarify a better and more accurate method of transferring teachers and personnel; and that the committee review the Affirmative Action guidelines, Personnel Procedures, utilizing the Negotiated Agreement and report their recommendation back to the Board."

"I move the President of the Board appoint a committee of three Board members to work with the appropriate staff, including teachers, to develop and clarify a method of transferring teachers and personnel; and that the committee review the Affirmative Action Guidelines, Personnel Procedures, utilizing the Negotiated Agreement and report their recommendation back to the Board by May 21, 1984.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

COMMITTEE APPOINTED

Ms. Brody appointed Mrs. Donwerth, Dr. Muse, and herself to serve on the committee.

RECESS DECLARED

Ms. Brody declared a five minute recess at 8:10 p.m. back to order at 8:20 p.m.

The meeting was called

SPECIAL BUSINESS (Part B) LEVEL III GRIEVANCE ANN TURNER/ JIM BOWERS

Ms. Brody announced this portion of the meeting was for two Level III Grievances; Ann Turner and Jim Bowers.

Before beginning the hearings, Mr. Deguisti, the represenative for the grievants, stated that Ms. Turner and Mr. Bowers were willing to combine the two grievances, which were identical in nature, to save time. The Board consented. Opening Statement by Appellant

OPENING STATEMENT BY APPELLANT

Mr. Deguisti made the following opening statement: "On Tuesday, November 29, 1983, teachers at U. S. Grant High School attended what they thought was to be a faculty meeting, but what turned out to be an inservice entitled, "Making Valid Test Referrals". This meeting lasted until 3:30, forty minutes past the normal work day. Testimony at the Level II Hearing established that teachers at U. S. Grant were under the distinct impression that attendance at this meeting was mandatory, and that the meeting was to be a faculty meeting. They had received printed and verbal announcements that there was to be a faculty meeting. Testimony at the Level II Hearing by Principal Robinson indicated that it was not a faculty meeting, and that he had scheduled the inservice because of a directive from the Assistant Superintendent. Mrs. Mason stated that the Board had directed this inservice in August of 1983. She later stated that it may have been September. A careful search of the published minutes for both August and September reveals no discussion of this inservice or Board directive.

185 MINUTES OF MEETING OF MAY 14, 1984 - CONT'D .â&#x20AC;&#x201D;. . .

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Opening Statement by Appellant - Cont'd "The primary issue to be resolved in this grievance is that Article VI, Section 6, LI, is being misused and abused in that the letter and intent of Article VI, Section 6, LI is being violated. The additional 30 minutes negotiated to be added to regular faculty meeting day was intended for faculty meetings; discussion of school business. The extra 30 minutes was designed to allow a principal to conduct faculty meetings on one day, and alleviate the need for other meetings during the week, as well as alleviating the need for comp time on those days.

OPENING STATEMENT BY APPELLANT CONT'D

"In his decision at Level II, Hearing Officer Nusbaum cited in reason 5 that Dr. Robinson complied with Article VI, Section 6, J, of the contract. This is not the section in question. This section provides compensatory time for teachers who are required to report to work.before or after the regular work day on a regular basis, exclusive of staff meetings. The one-time meeting in question does not satisfy the regular basis provision. The fact that comp time was given is evidence of required attendance because comp time is not given for voluntary attendance. "In reason 6, the Hearing Office makes reference to a Level III Hearing of January 30, 1984, in which the Board voted to uphold administration on a grievance involving Assertive Discipline training mandated by the Board. Again, the grievance decision of January 30 deals with Article VI, Section 6, J of the contract, and not Article VI, Section 6, LI in question in this grievance, the use of regular faculty meeting time.

"In reason 7, the Hearing Officer states that the contract is absent language prohibiting scheduling of inservices after the regular work day. "Insomuch as the inservices are voluntary and the extra 30 minutes on regular faculty meeting day is not used as part of the regular work day, this is true. However, the Board and administration's powers are limited by the specific terms of the ratified agreement. Article VI, Section 6, A specifies the length of the teachers' work day and further specifies three exceptions: J, LI and M. Since an inservice meeting is not one of the exceptions, the regular work day applies.

"As of today, I have a footnote to this narrative. The Board minutes of October 3, 1983, page M-10, refer to a conversation between Dr. Muse and Pat Watson. No motion was made, no directive was issued. And this is the directive that the representative for administration said she thought was the directive of the Board to mandate this inservice. There is no directive at all. I have that now, but even though this weakens the administration's case on this particular grievance, there is a larger question to be resolved here. That brings me to the crux of this grievance. We will show that the administration is, in effect, extending the work day on regular faculty meeting day for business other than faculty meetings under a clear contractual clause, which was never intended to be used in this manner." Mr. Deguisti stated he wanted to introduce the minutes of October 3, 1983 as a clarification of what was discussed at Level II. Ms. Brody granted the request. Opening Statement by Respondent

Mrs. Mason's opening statement was as follows: "Ladies and Gentlemen of the Panel, we are here again this evening to ask for an interpretation of contractual language. The question that is being brought before you is 'Does a principal have the contractual right to require teachers to remain after the end of the work day for the purpose of inservice training so long as comp time is provided?'. We believe the answer to that question is 'yes'. We believe the principal has that right and that it is supported in Article VI, Section 6, Paragraphs A and J.

"We will not parade a lot of witnesses before you this evening. We stipulate to the charges that the principal of U. S. Grant High School advised his staff that there was to be an inservice training; the name of the workshop was 'Making Valid, Test Referrals'; we stipulate that the office of the Assistant Superintendent of School Operations advised that by virtue of a Board mandate, all schools in the district were to have this inservice training; and we stipulate that that was done at the end of a school day, and that comp time was given.

OPENING STATEMENT BY RESPONDENT

186 MINUTES OF MEETING OF MAY 14, 1984 - CONT'D

Opening Statement by Respondent - Cont'd

OPENING STATEMENT BY RESPONDENT CONT'D

"We believe that we are addressing a question that has been brought before this board before. We are here this evening more for the purpose of interpretation than for a grievance. We do not quite view this as a grievance. The principal of U. S. Grant High School has done what he was directed to do, just as he has done in other cases. We ask you to hear the information that is presented to you, and we believe that in the end you will deny this grievance."

Presentation of Witnesses for Appellant DIRECT QUESTIONING BY APPELLANT WITNESS #1, ANN TURNER

Direct Questioning by Appellant - Witness #1, Ann Turner

Ann Turner, Librarian, Grant High School, testified she was in her sixth year as a member of the union's bargaining team, and had taken part in negotiating the current language of the' section in question. She stated the purpose of the comp time provision for staff meetings on days other" than the regular staff meeting day was to prevent principals from having too many staff meetings; also that LI provided for a time limit of 30 minutes. She said she had been notified of the November 29th meeting through the daily announcements and daily bulletin; the meeting was referred to as a "faculty" meeting; and that she did not learn it was to be an inservice until her arrival at the meeting and was told to sign up for inservice points. Ms. Turner further testified that she did not need the inservice points because she was over the maximum state requirement. She also commented that she never had occasion to refer a child because as a librarian she had no students.

When asked if she recalled when Mrs. Mason referred to a Board directive during Level II, Ms. Turner said she did; that Mrs. Mason said it was in August. She stated Mrs. Mason had told her after the hearing that it may have been September; that after searching her own board minutes, Ms. Turner found no mention of the directive in either August or September.

There was no cross examination. DIRECT QUESTIONING BY APPELLANT WITNESS #2, JAMES ROBINSON

Direct Questioning by Appellant - Witness #2, James Robinson

Dr. Robinson, Principal at U. S. Grant High School, stated he was familiar with Article VI, Section 6, LI, the provision allegedly violated, and read the section from the Negotiated Agreement. Mr. Deguisti asked if the meeting held on November 29 was a faculty meeting. Dr. Robinson answered it was a meeting held for the entire faculty for the special education department to talk to the faculty on procedures and methods of making testing referrals; the meeting was not listed as a normal faculty meeting with an agenda, but scheduled specifically for that purpose. He stated not everyone was in attendance (some coaches did not attend), and that there was no make-up meeting required for this meeting, but a make-up meeting is held the following morning at 7 a.m. for those who miss regular faculty meetings. Mr. Deguisti asked if the meeting was an inservice. Dr. Robinson said he supposed it was; that was what the staff was told on November 8. Mr. Deguisti referred to the Level II decision. He said one of the reasons for denying the grievance at Level II was that there was no evidence that attendance was mandatory. He asked Dr. Robinson on whose authority he made the meeting mandatory. Dr. Robinson stated in a principals meeting the Director instructed all principals to contact the Special Education Department to schedule a date for them to discuss the subject of making test referrals with the buildings' staffs. Dr. Robinson said he then went to his staff and told them what the program was to be and gave them an opportunity to schedule an appropriate date for the meeting. He said it was his understanding there was to be one meeting only on the subject.

187 MINUTES OF MEETING OF MAY 14, 1984 - CONT'D

in.... '. ||

Presentation of Witnesses for Appellant

Cross Examination by Respondent - Witness #2, James Robinson As requested by Mrs. Mason, Dr. Robinson described the steps he took in setting up the meeting of November 29, 1983 as follows: "A few days prior to November 8 I taked with a representative from the Special Education Department to find out their available dates to come out to Grant. After getting the dates that they felt they would be available, sometime during the faculty meeting (of November 8) I discussed with the staff the purpose of the meeting and made it clear that this was a meeting that I had received direction from the Director to set up.

CROSS EXAMINATION BY RESPONDENT WITNESS #2, JAMES ROBINSON

"I try to have meetings that teachers have to attend on Tuesdays because that's the day set aside for faculty meetings, though we don't have faculty meetings every Tuesday. But teachers generally, normally plan to be free through the school year on Tuesdays for faculty meetings. In my discussion with the staff, we had several Assertive Discipline workshops scheduled for the next two or three Tuesdays, and there were two voting dates along about that time, November, so in order to come up with a date that would be satisfactory I discussed this with the staff and we tossed about what Tuesday would be the best. We came up with November 29. That was the first official notification of this meeting to the U.S. Grant staff; on November the 8th.

"Subsequently, after November 8, the secretary and Activities Director put out a daily bulletin, and normally she reminds the staff of meetings. Of course,the words in the activity bulletin simply reminded the staff that there was a—she called it a faculty meeting—on November 22. The staff was notified on the 8th, and they were told specifically what the meeting was and why it was being scheduled, and was given an opportunity to be involved with selecting a good date for it." Redirect by Appellant - Witness #2, James Robinson

Mr. Deguisti asked Dr. Robinson to clarify what he had testified about the reason for scheduling the meeting on Tuesday. Dr. Robinson said that faculty meetings are not held every Tuesday, but as that day is designated for faculty meetings, teachers tend to be more available on that day than any other day of the week. He said that was why he went to the staff and discussed with them the date, with the staff knowing and being in agreement that Tuesdays are generally the best day.

REDIRECT BY APPELLANT WITNESS #2, JAMES ROBINSON

Direct Questioning by Appellant - Witness #3, Jim Bowers Jim Bowers, Learning Disabilities Teacher, U. S. Grant High School, testified that he was notified of the meeting both over the intercom and through the daily bulletin; that the bulletin listed the meeting as a "faculty" meeting; was not aware the meeting was an inservice until he arrived; and that the meeting lasted approximately from 2:30 to 3:30 p.m.

Mr. Deguisti asked Mr. Bowers if he recalled a discussion or mutual agreement at the November 8 faculty meeting that a November 29th date would be set for the inservice day. Mr. Bowers stated that at the end of the meeting, as people were becoming expectant about leaving, Dr. Robinson mentioned he had a meeting to schedule--a speaker from the board—and what did they think about November 29. He said everyone said it was okay, but it was not announced as an "inservice"; he assumed it was just the next faculty meeting. Under questioning, Mr. Bowers described a typical faculty meeting, and said the November 29 meeting did not follow that pattern—that the meeting was not a regular faculty meeting. He further testified that the inservice was about making valid test referrals; that he did not need the inservice for the points; and that another reason he did not need the inservice was because he only deals with students after they have been referred, tested, evaluated and placed.

DIRECT QUESTIONING BY APPELLANT •WITNESS #3, JIM BOWERS

188 MINUTES OF MEETING OF MAY 14, 1984 - CONT'D

Cross Examination by Respondent - Witness #3, Jim Bowers

CROSS EXAMINATION 3Y RESPONDENT WITNESS #3, JIM BOWERS

Mr. Bowers affirmed for Mrs. Mason that he remembered a discussion or agreement of the time for the inservice; that when the principal asked what the staff thought of November 29th they said "okay"; and that he did not feel that he needed the training because as a special ed teacher he gets the students on the end of the referral process. Mrs. Mason asked Mr. Bowers if there could ever be a time in his career as a special ed teacher that a student may be misplaced in his program and he would then have to make a referral to another special education class. Mr. Bowers responded there might conceivably be a time. There was no redirect. Closing Statement by Appellant

CLOSING STATEMENT 3Y APPELLANT

Mr. Bowers made his closing statement as follows: "Ladies and Gentlemen of the Panel, what we have seen here this evening is a case presented by administration which is full of contradiction. The meeting was mandatory, yet teachers were excused and didn't have to make it up. The meeting was mandatory, yet the hearing officer at Level II cited no evidence that it was mandatory as part of his reason for denial. There was supposedly a directive from the Board concerning this workshop, yet we now find that there's no direction issued. There was no directive issued on October 10, 1983. "The contract language is absent language forbidding scheduling of inservices after the workday, yet the workday is clearly defined. It's hard to tell the contradictions without a program here. These contradictions just serve to confuse and muddy the central issue in this grievance, the primary issue addressed in ths grievance is not whether administration has the right to assign within the parameters of the negotiated contract during the contractual workday; but rather, does administration have the right to manipulate the section of the contract which allows an extra 30 minutes for faculty meetings in order to require teachers to attend inservices which would normally be outside the contractual day and voluntary? And can administration arbitrarily make assignments after the contractual workday? That's the primary issue.

"It's been testified here tonight that this wasn't a faculty meeting, although it was originally announced as such. No makeup was required, as is the practice for faculty meetings at U. S. Grant. Article VI, Section 6, LI, deals with faculty meetings, and if this section of the contract is used for other than faculty meetings, it is a violation. The intent of Article VI, Section 6, LI has been clearly pointed out here. The union agreed to an additional 30 minutes on a faculty meeting day in order to preclude additional meetings and a Pandora's Box of comp time, such of which teachers could never use. This part of the contract has been distorted, abused and misused in this case, in effect, to add 30 extra minutes to the teachers' workday for items and duties other than regular faculty meeting business. "The very language of this section LI suggests discussion in faculty meetings, and not lectures. It's school business. Secondly, this grievance really has nothing to do with Article VI, Section 6J, as administration has contended in opening remarks. This grievance deals with the workday and faculty meeting time. Administration cannot unilaterally add time to the teachers' day. As the contract states, the exercise of the Board's legal rights, obligations and powers and the adoption of such rules, regulations and policies as it may deem necessary shall be limited by the specific terms of the ratified agreement. It's been mentioned here that comp time was given. Administration is using comp time as a panacea. This 'I can add time to the workday if I throw in comp time' attitude is an abuse of the contract, pure and simple.

189 MINUTES OF MEETING OF MAY 14, 1984 - CONT'D

Closing Statement by Appellant - Cont'd

"As has been said here tonight, a teacher can only accumulate so much comp timemore than one could use. Had this meeting consisted of a faculty meeting first, then an announcement that an inservice would follow and those who were interested and/or needed the staff development points could stay, this grievance would not have been filed. Instead, we have a case in which administration is clearly misusing a clause in the contract in order to further extend the work day, which is clearly defined in the Section 6A. If administration wishes to mandate an inservice such as the one in guestion, it should do it on district inservice day and not feel licensed to extend the workday under a contractual clause which was not negotiated for that purpose. We move that the relief sought be granted." ;;

Closing Statement by Respondent Mrs. Mason's closing statement was as follows:

i; I; b b h

"Ladies and Gentlemen of the Panel, the question that we posed when we began the hearing is 'Does the principal have the contractual right to require teachers to remain after school for inservice training if comp time is provided?' We still believe that the answer is 'yes'. We do not believe when the Board approved this teachers' contract that it was the intent to limit staff training sessions to one day a year, which is the one inservice day set aside for staff training in this district.

"Testimony has revealed that the principal met with the staff, set the meeting time and date and advised that comp time would be provided. That is in keeping with the contract as we interpret the language. This particular inservice was required by the Board, and it was conducted throughout this district. There is no record of any school holding these sessions during the school day or before school, nor should there be. If you were to rule that principals or other branches of administration may not require any inservice training at school sites for teachers at that site, we would have no means of providing special training for all teachers, even when that training is for the purpose of upgrading teachers' skills. b h

h b

"We feel that this issue is comparable to the case you heard in January on the issue of training for Assertive Discipline. As in that case, we believe we have complied with the language of the contract.

"There has been some reference made to the mandated inservice. There has been an allegation made that that issue never happened. I would ask the Boardâ&#x20AC;&#x201D;it's been a long yearâ&#x20AC;&#x201D;but I would ask the Board to put on your thinking caps, go back to the October 3rd Board Meeting, at which time Mrs. Pat Watson made a presentation to this board on special education and the number of youngsters who were involved in special education. I would like to read to you from those minutes: 'Dr. Muse asked if remedial kinds of programs could be implemented to meet the needs of those youngsters rather than just saying the school is low, and implement a program to try to raise the scores of the whole school, but not addressing the particular individuals who really brought the scores down in the first place.' This goes on for two pages.

"Dr. Muse made a final statement regarding his earlier request. He said, 'It seems our whole educational system was developed to educate using as a model the slave's children, using the slave master's model.' The reason he wanted this information pulled out was so it could be determined if, in fact, there are differences based on race and ethnicity and if there are, bring into being programs that will speak to the needs that are peculiar to those children. Out of that, the departments of Staff Development and Educational Services began to put together a plan to address that concern. One facet of it was to provide inservice training for all teachers in this district in the area of test referrals. Somewhere in that discussion that evening, which I don't find reflected here, there was a discussion around the number of youngsters, especially minority youngsters, who are being placed in special education classrooms.

CLOSING STATEMENT BY APPELLANT CONT'D

CLOSING STATEMENT BY RESPONDENT

/ 190 MINUTES OF MEETING OF MAY 14, 1984 - CONT'D

Closing Statement by Respondent - Cont'd CLOSING STATEMENT BY RESPONDENT CONT'D

"Unfortunately, I had to bring that to you in this form in that we vehicle by which to present that information to you. I would like to know-~because this has been raised in the meeting tonight--that in this district had the inservice training that is addressed here It took us many, many months to do it, but it was done, and it was the office of Special Education.

had no other for the Board every school this evening. done through

"You have previously ruled that the principals may have inservice and we have so directed principals that it is so. We've been told that we are misusing the contract. We argue that we are not misusing the contract; that we are using it in the manner in which that contract has been interpreted to us by you. We request that you deny this grievance." Motion, Deliberation and Vote by the Board

R. #146 RELIEF SOUGHT DENIED

SPECIAL MEETING SCHEDULED FOR MAY 22, 1984

Dr. Muse made the motion, seconded by Dr. Heath, that the grievance be denied. On roll call the votes were as follows: Mr. Long, no; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, no; Ms. Brody, no. Four aye, three no; the motion carried and the grievance was denied.

A special meeting was scheduled for Tuesday, May 22 at 3:00 to hear a Level III Grievance by Peggy Cochran.

ADJOURNMENT R. #147 ADJOURNMENT 9:20 P.M.

There being no further business, the Board adjourned at 9:20 p.m. Motion to adjourn was made by Mrs. Hermes and seconded by Mrs. Hill. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of the meeting is on file in the office of the Clerk.)

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA ) I, the undersigned Clerk of the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting.

Witness my hand and seal of this School District this

19_SC

day of

191

MINUTES OF MEETING OF MAY 21, 1984

I THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, 900 NORTH KLEIN, MONDAY, MAY 21, 1984 AT 7:00 P.M. PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member Member

CALL TO ORDER

Ms. Brody called the meeting to order; the invocation was given by Mrs. Hill.

ROLL CALL

Roll call established that all Board Members were present.

CALL TO ORDER

ROLL CALL

MINUTES OF PREVIOUS MEETING

iâ&#x20AC;&#x2122; p

On motion by Mrs. Hermes, seconded by Dr. Muse, the minutes of the meeting of May 7, 1984, were approved with one correction: Page M-24, under General Business, the word "physically" should have been "fiscally". On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

COMMITTEE REPORTS - BOARD MEMBER COMMENTS

Mrs. Hill said she appreciated receiving the comments she had asked for after presenting the Joint I-89/Vo-Tech 22 Committee recommendations at the last regular meeting. She said the District 1-89 Vocational Department met to review the recommendations and have decided that they need some regulations for 1-89, which will be developed by Jack Isch.

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R. #148 MINUTES APPROVED

COMMENTS MRS. HILL

Mrs. Hill commented about the recognition of students for academic excellence the past week; said she enjoyed attending the Industrial Arts Fair at Shepherd Mall; and said she was honored to be Marie Kitson's guest at the Bosses Night sponsored by the Oklahoma City Association of School Secretaries. Mrs. Hill also said she had been concerned that the workload of nurses needed to be equalized and was glad to see that addressed in the memo she received from Dr. Lindley. Mrs. Hermes said she and Mrs. Hill did not attend the Council of the Great City Schools meeting which was listed in the May 7 agenda because it was to be a meeting of the board of directors and would not be beneficial to them in deciding whether or not the district should join the organization. She said they would attend a future meeting. Mrs. Hermes reported attending the following activities: "Graduation" luncheon for fourth grade students at Hawthorne; Bosses Night; the Volunteers Reception; Classen High School's first Sports Banquet in ten years; Moon Middle School's Honor Roll Banquet; and the Presidential Academic Fitness Awards Luncheon for 163 of our graduating seniors who have maintained a B+ or better average. She also announced that Oklahoma City Public Schools (Northwest Classen) had won an area math contest.

COMMENTS MRS. HERMES

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192

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

COMMITTEE REPORTS - BOARD MEMBER COMMENTS, CONT'D

COMMENTS DR. HEATH

Dr. Heath commented that Channel 9 had sponsored a program where a favorite teacher was recognized. He said he wished to congratulate the teacher, the person who nominated the teacher, and the station for emphasizing a positive apsect of the educational effort the community makes.

COMMENTS MS. BRODY

Ms. Brody also spoke of attending the Presidential Fitness Awards Banquet, which was the first of its kind in Oklahoma City, She said all the high schools were represented, and congratulated the students, teachers, and administrative staff who organized it. She also remarked that during the luncheon a student string quartet performed exceptionally well. Ms. Brody reported that the district had received a letter of congratulations from Oklahoma State University for its participation in State History Day at the State Capitol. She said 290 students from 52 schools across the state were in the state finals, and some children from this district were honored. The letter stated, "No program of this kind can succeed, however, unless students are encouraged by a talented teacher". Mentioned in the letter were teachers Myrtle Clayton, Juanita Hayes, Jim Ryden, Arthur Houston, Peggy Mulvaney, Barbara Garrett and Susan Parks. Laudations and Recognitions

AWARDS PRESENTED TO GRANT HIGH SCHOOL BOYS BASEBALL TEAM

Ms. Brody varied from the agenda and moved to the Superintendent's Report, item 2, B, for presentation of awards to the Grant High School Baseball Team for winning the 4A State Baseball Championship, 1984. Dr. Heath presented certificates to the team members and coaches as follows:

Scott Knapp Connie Pierce Paul Rodgers Tommy Munday Paul Vail Todd Wallingford David Harris April Webb

Ken Booze Brad Geofert Tracy King Steve Malone Gary McCall Kevin McCoy Robbie Ross Darren Ward Mark Henson

AWARDS PRESENTED TO JOHN MARSHALL HIGH SCHOOL GIRLS TRACK TEAM

SCHOLARSHIP PRESENTED TO MICHELLE PIGG

Coaches

Team

Skip Metheney, Head Coach Mike Smith, Assistant Coach Larry Millhouse, Assistant Coach

Ms. Brody presented certificates to the John Marshall High School Girls Track Team and Coaches, winners of the 1984 Girls 5A State Track Championship (item 2, A, under Superintendent's Report) as follows: Coaches

Team Michelle Milling Rhonda Lewis Ella Lloyd Roxanne Hill Pat Chamberlin* Kim Nichols Debra Dolph* Karen Griffin Pat Hill Yolanda Kimbro Regina Richardson Tina Thompson Latonya Roberts* Shavonne Berry Wanda Davis* Benita Houston* Demetrus Jones*

Ronda Liggens Willa Lloyd Theresa Alexander* Kayla Maddex* Monique Robinson Linda Newsome Karen Griffin* Traci Russell Tammy Rembert Angela McGee Connie Lewis Cindy Carter Rosalind Armstrong* Latricia Berryhill Tiffany Garrett* Petra Terry* Melody Johnson

Clyde Ellis*, Head Coach Cassandra White*, Assistant Coach Jerry Frazier*, Assistant Coach Alstene Starks*, Assistant Coach Robert Adams*, Athletic Director and Assistant Coach Foster Harrington*, Volunteer Retired Coach

*In attendance at the meeting

Dr. Wright then called on Dr. Lindley to introduce Mr. Bill Liverman, President of the Independent Insurance Agents Association who presented a $4,000 scholarship on'behalf of the association to Michelle Pigg of Capitol Hill High School. Mr. Liverman explained the scholarship had been established this year, and there would be three more scholarships added, one each year, until a total of four

193

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

Laudations and Recognition - Cont'd were in force. He said the scholarship criteria were based on grades, test scores, leadership activities and interviews. Michelle thanked the Association for the scholarship.

PRESENTED TO MICHELLE PIGG CONT'D

Committee Reports

Mrs. Hill introduced the committee responsible for re-naming the property located at 5904 North Villa Avenue, Oklahoma City, Oklahoma as follows: Betty Hill, Chairperson, Board Member Orel Peak, Principal, Carver Center Karen Davis, Carver Center Teacher Armond Daigle, parent organization president Jim Johnson, Director of Speciâ&#x20AC;&#x2122;ctl Services Carol Berry, Assistant Director of Special Services Marie Kitson, Community Relations Dept. Clerk-Receptionist R. L. Goldman, Belle Isle neighborhood patron Doli Mathews, Belle Isle neighborhood patron Hugh Long, Board Member

R. #149 CARVER CENTER RE-NAMED BELLE ISLE SECONDARY SCHOOL

Mrs. Hill made the motion, seconded by Dr. Heath, that the property at 5904 Noth Villa Avenue, Oklahoma City, Oklahoma, be re-named Belle Isle Secondary School. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. 2.

Mrs. Donwerth submitted the report of the committee responsible for reviewing teacher transfer guidelines. The committee members were: LaRue Donwerth, Chairperson, Board Member Clyde Muse, Board Member Jean Brody, Board President Tony Deguisti, AFT representative Don Keuhn, AFT Jim Huff, AFT Suzette Batson, AFT Ned Nusbaum, Administrative Staff Wallace Smith, Administrative Staff Ann Turner, AFT Georgia Ianello, AFT Alice Anderson, Administrative Staff

COMMITTEE REPORT - TEACHER TRANSFER GUIDELINES

Concerning the matrix, Mrs. Donwerth said the committee felt a more clearly defined explanation of its use should be given to each teacher in the district if the matrix is to be used next year. She said another recommendation was that if a matrix is to be used, the ratio goals and staff composition of each school should be written on each individual school's matrix so that everyone will be aware of what the guidelines are. Mrs. Donwerth concluded her report by saying the committee would be giving direction to the negotiating team to be very sensitive to the problems with the transfer policy. Mrs. Donwerth then made a motion, declared by consensus of other Board members an emergency, and seconded by Mrs. Hill, as follows:

Upon consensus of the Teachers' bargaining union, the committee recommends amending the Negotiated Contract for 1983-84, Article VI, Section 5: Teacher Transfers and Promotions, Sub-Section J, page 20:

Teachers who have been transferred by administrative initiative shall be transferred back to their original building if a vacancy occurs for which they are qualified before August 15 of the ensuing school year, providing such transfer requests are made in writing.

To Read:Teachers who have been transferred by administrative initiative shall be transferred back to their original building if the enrollment for that school is above the projected figures for which the transfer was initiated sufficient to justify the addition of teaching positions or if a vacancy occurs for which they are qualified before October 1 of the ensuing school year, providing such transfer requests are made in writing.

R. #150 83-84 NEGOTIATED CONTRACT AMENDED

194

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

Committee Reports - Cont'd R. #150 33-84 NEGOTIATED CONTRACT AMENDED CONT'D

Dr. Wright stated he had three concerns: 1) approval of the motion would establish a precedent for the Board and district in the future; 2) the terminology of "sufficient enrollment" was unclear as to who was to determine what sufficient enrollment was; 3) whether teachers who were to go back to a school held the proper certification for the open positions. Dr. Wright said he assumed it would be up to administration to determine not only where the enrollment justified increasing the teaching staff, but also the specific teaching staff. He said if that was not the implication, it ought to be defined more clearly. Mrs. Donwerth said she realized it would be inconvenient for some schools if teachers returned to their original buildings, but felt the teachers had already been inconvenienced by the transfers and she felt the teachers should have the option of returning. Dr. Heath commented that approving the motion would make some people happy and others unhappy; that it would just impact a different group of individuals.

Dr. Muse said he felt the major problem that surfaced during the committee's discussion had to do with fairness and consistency in the application of the matrix district-wide, rather than the actual items in the matrix itself. He thought another problem might be for the principal who will have the responsibility of trying to put a staff together and arrange for the orderly instruction of students when they come to the building, although there is usually some shifting of teachers anyway, Dr. Muse said in an effort to demonstrate that the Board is sensitive to the inconveniences that are being imposed upon some of the teachers, he would support the change in contract language.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, Heath, aye; Mrs. Hermes, aye; Dr. mi . ncam, abstain; auouam, Mrs. Donwerth, aye; Ms. Brody, aye. Six aye, one abstention; the motion carried.

R. #151 APPROVAL OF COMMITTEE'S TEACHER TRANSFER GUIDELINES/ RECOMMENDATIONS

Mrs. Donwerth then made the following motion, which was seconded by Mrs. Hill:

"I move that

Individual teachers identified to be transferred for the 1984-85 school year be reassigned as soon as administratively possible, and that a list of teachers that are not reassigned by June 10th be provided the Board;

The 1984-85 District Bargaining Team prepare alternative modifications for Board consideration related to the transfer matrix, and that such alternatives take into consideration concerns that have been raised by district teachers and the study sub-committee of the Board;

The Board consider as one of its 1984-85 Goals, an in-depth study of the District's Affirmative Action Plan;

All current transfer grievances in process be expedited, and that any Level III appeals to the Board be heard as soon as possible.

Dr. Muse said during the committee meeting, staff was careful to point out that the Affirmative Action guidelines impact the actual transfer policy only if the transfer would involve or in some way alter what the Board has accepted as guidelines for achieving racial equity, both in terms of staff and students. He stated there was no evidence submitted that any of the problems that have arisen are actually traceable to the Affirmative Action Plan as it exists; therefore, he did not concur that an indepth study of the district's Affirmative Action Plan should be a goal for 1984-85. Mrs. Donwerth responded that many questions have been asked about how the Affirmative Action guidelines are utilized in the transfers, and that particular recommendation (item 3) was made in an effort to address that concern.

195

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

L Committee Reports - Cont'd

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, no; Mrs. Hermes, no; Dr. Heath, no; Mrs. Donwerth, aye; Ms. Brody, aye. Four aye, three no; the motion carried.

In other discussion, Mr. Long asked if the committee had any recommendations for the teachers with non-continuing contracts this year. Mrs. Donwerth said she thought something needed to be done about the problem, which was a negotiable < item, but the time the committee had did not allow them to address it ? thoroughly. She said some board members had said they would like to begin neogiations for 1984-85 as soon as possible.

R. #151 ^APPROVAL OF COMMITTEE'S TEACHER TRANSFER GUIDELINES/ RECOMMENDATIONS CONT'D

' Dr. Wright commented that, as of that date, there were 136 vacancies and 106 on y the transfer list, and hopefully about 30 noi3?continuing contract teachers would y be placed in the near future. Also, he said if the attrition rate is the same J! as in past years, most of those teachers will be placed before fall. Dr. Wright y stated the issue would be addressed with a policy defining non-continuing h contracts, to be presented to the Board in August. y Mr. Long said Dr. Wright had answered part of his question, but wanted to know y why teachers with non-continuing contracts could not get any concrete y information which would help them plan for next year. He said it seemed to him h teachers were blaming the Personnel office. y y y h y

Dr. Muse stated that there was a very simple, understandable explanation given to the non-continuing contract dilemma; that the committee did speak to it; and they did make some recommendations. He said the problem is not central administration, but that central administration has been following guidelines that have already been established.

h Mrs. Donwerth made a motion, seconded by Mrs. Hermes, consisting of items 1, 2 y and 4 of her previous motion. The new motion overruled the previous motion, and j' read as follows:

"I move that

The 1984-85 District Bargaining Team prepare alternative modifications for Board consideration related to the transfer matrix and that such alternatives take into consideration concerns that have been raised by district teachers and the study sub-committee of the Board;

All current transfer grievances in process be expedited, and that any Level III appeals to the Board be heard as soon as possible."

R. #152 APPROVAL OF 'COMMITTEE'S TEACHER TRANSFER GUIDELINES/ RECOMMENDATIONS AS REVISED

0 On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, no; Mrs. Donwerth, aye; Ms. Brody, h aye. Six aye, one no; the motion carried.

ITEMS PENDING 1.

Establishing of non-profit, fund raising foundation guidelines.

Long Range Plan for Bodine Elementary School.

Board Policy GCF/GDF - Staff Orientation

Computer Equity Policy

Co-Curricular Activities - Policy IGD

ITEMS PENDING

196

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

HEARINGS HEARINGS

The following persons addressed the Board on various subjects:

1. 2. 3. 4.

Mr. W. A. Markham Ms.Mi Hi cent Haralson Ms. Susie Dennis Ms. Cindy Fravel

Mr. Markham, Teacher, Polk Fifth Year Center, representing the personnel, students and patrons of Polk School, praised Dorothy Castell, retiring Chapter I Aide, for her more than 18 years of service at the school. Ms. Haralson, Teacher at Longfellow Fifth Year Center, stated she had been hired in July of 1983 on a non-continuing contract. She said teachers in her situation were having difficulty understanding the criteria for issuing continuing and non-continuing contracts and have not been able to get enough informatian. Dr. Wright responded to Ms. Haralson, stating the non-continuing contract would not protect her position for next year. Historically, attrition and other factors would probably allow the district to offer her a contract before school started in the fall; however, non-continuing contracts do expire at the end of the school year. Dr. Muse added that non-continuing contracts are issued because in a district this size there are people who take leaves for various reasons such as for education, and they have a right to be re-employed. Therefore, he said, the district cannot give a permanent contract to a person who fills the vacancy of an individual who is on leave and will be returning.

Ms. Dennis, Special Education Teacher, Taft Middle School, spoke concerning the transfer of special ed teachers. She questioned whether transfers should be made at this time because of waiting lists for students needing special education. Dr. Wright said the concerns needed to be investigated and a report given to the Board at the next Meeting. Mrs. Hermes asked Ms. Dennis to research which children are not being placed, and who have been on the list for a longer time than is required in the policy, and give that list to Dr. Wright.

Ms. Fravel, Teacher, Eugene Field Elementary School, appealed to the Board to approve the pre-school and day care (General Business item 3) at Eugene Field. She said many of that school's children begin kindergarten two years behind their peers academically and the pre-school would be of great benefit to them. The following persons addressed the Board concerning the transfer of Jamie Brewster, Drama Teacher, Northwest Classen High School:

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

Mike Pitt, Language Arts Teacher, Northwest Classen High School Jamie Brewster, Drama Teacher, Northwest Classen High School Pam Thomas, Senior, Northwest Classen High School Jennifer Long, Student, Northwest Classen High School Mario Wheeler, Junior, Northwest Classen High School Darren Waters, Student, Northwest Classen High School Roslyn Brumer, Student, Northwest Classen High School John Singley, Student, Northwest Classen High School Julia Weathers, Student, Northwest Classen High School Gay Freebern, Freshman, Northwest Classen High School Erik Hansen, Student, Northwest Classen High School

197

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

HEARINGS - CONT'D

s p

All eleven persons addressed the Board concerning the transfer of Ms. Brewster. Mr. Pitt felt the Negotiated Contract should be looked at to address more fully the rights of a first-year teacher on a non-continuing contract. Ms. Brewster told of the drama department's accomplishments; the affect cutting her position would have; questioned the projected enrollment figures for 1984-85 and the inclusion of driver's ed teachers in with the classroom teacher count, and other. The students spoke in support of Ms. Brewster and related some of their experiences while in her classes and as part of the Drama Department.

Mrs. Hermes responded to the group, and stated she did not know why the teacher's position was being cut if the class was going to have enough students next year. She said that was a decision made by the principal, through the director, and was not a policy decision on which the Board would decide. Mrs. Hermes said it needed to be understood that non-continuing contracts were part of the Negotiated Agreement, which had to be honored by the Board, and teachers were aware when they signed a contract that it was either permanent or non-continuing. She said the teachers with continuing contracts are given the first opportunity to fill job openings. Mrs. Hermes said there was a chance Ms. Brewster would have a job by next school year and hoped she would stay in the district. She said even though the students viewed this as unfair, the Board was bound by the contract.

P p h i-

HEARINGS CONT'D

Dr. Wright said he would report back to the Board concerning the projected enrollment for next year. He commended the students and told them they had chosen the right route by going to the meeting and expressing their views.

Ms. Brody suggested a private dialogue with the students to answer more of their questions. Dr. Heath asked when the non-continuing contract teachers would be eligible to apply for vacancies. Mrs. Anderson estimated June 15, 1984. Sharon Moore, patron, Northwest Classen, was the last person to address the Board during this hearing section. Ms. Moore said she had been told that the E.D. class at Northwest Classen was to be moved to Douglass High School. Ms. Moore was informed by Mrs. Hermes that the E.D. class at Northwest Classen is recommended to become two classes next year, and that Douglass would have none.

Following the hearings, Ms. Brody declared a ten-minute recess at 9:25 p.m. Board reconvened at 9:35 p.m.

The

RECESS DELCARED

LEGAL REPORT

Mr. Ron Day reported as follows: ISD-89 vs. City of Oklahoma City "In the case ISD-89 vs. the City of Oklahoma City involving the applicability of the City's zoning code to the district, we filed our appellant brief on behalf of the district in the Oklahoma State Supreme Court last week. The City of Oklahoma City will have 40 days to file their brief, and then the matter will be ready for deliberation by the Supreme Court.

ATTORNEY'S REPORT

198

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

LEGAL REPORT - CONT'D ATTORNEY'S REPORT - CONT'D

Randy Robonson vs. ISD-89 "In the special education case that we have pending, we're still waiting on a decision from Judge Thompson in that case. We hope to have one in the near future.

Roland Ross vs. ISD-89 "I will have a status report for the Board during executive session (on this case)

SUPERINTENDENT'S REPORT

(Items 1 and 2 appear under Board Member'Comments - Committee Reports) 1. #153 â&#x20AC;&#x2122;ROFESSIONAL IRAVEL APPROVED

Dr. Wright stated there was one addition to the list of travel requests at no General Fund travel expense as follows:

(i)

Jack Isch, National Commission on Secondary Vocational Education, Dallas, Tx, May 23, 1984.

A motion was made by Mrs. Donwerth and seconded by Mrs. Hill to grant permission to direct the following persons to attend conferences as indicated:

At No General Fund Travel Expense to the School District (a)

Mike Smith, Coach, U. S. Grant High School, State Baseball Tournament, Tulsa, OK, May 10-12, 1984. Confirmation

(b)

Larry Millhouse, EMH TEacher, U. S. Grant High School, State Baseball Tournament, May 10-12, 1984. Tulsa, OK, May 10-12, 1984, Confirmation

(c)

Dewey Metheny, Coach, U. S. Grant High School, State Baseball Tournament, Tulsa, OK, May 10-12, 1984. Confirmation

(d)

Mike Barlow, Personnel Administrator, Staff Development and Training, Oklahoma Association of Pupil Transportation, Grand Lake State Lodge, June 6-7, 1984.

(e)

Alice Strong-Anderson, Director, Personnel Services, U. S. Air Force tour for Community and Public Sector Leaders, Wright-Patterson Base, Ohio; Cannon Air Force Base, NM, June 7-8, 1984.

(f)

Loyce Willett, Health/Physical Education Consultant, Curriculum Services, National Conference on Youth Fitness, Washington, D.C., June 7-10, 1984.

(g)

Camolia A. Byrd, Coordinator, Administration Building, State Bilingual Education Advisory Compliance Awareness Workshop, Tulsa, OK, June 11-12, 1984.

(i)

Jack Isch, National Commission on Secondary Vocational Education, Dallas, TX, May 23, 1984.

At General Fund Travel Expense to the School District (h)

Stanley J. Hartzler, Math/Science Program Leader, Curriculum Services, Oklahoma State Science Fair, Ada, OK, May 5-7, 1984. Confirmation

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

199

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 4.

Dr. Wright introduced item 4, recommended consideration to reassign for the 1984-85 school year Zone 485-H-K, M & N; Zone 310 G-l, Q-X; Zone 350 A-D, G, Q, & R; from currently assigned schools to newly assigned schools as follows (for action June 4, 1984):

Reassiqn 5 students residing In the Woodson area from Rockwood to Parmelee

Rockwood

Black

Other

Total

Percent Black

177

270 5

34.4%

Grades 1-4 Minus 485 H-K,M,N TOTAL 1-4

“BB .

Grade K TOTAL K-4

256

127 U7

Black

Other

Total

Percent Black

136 5

274 0

410 5 m

33.1%

Parmelee

Grades 1-4 Plus 485 H-K.M.N TOTAL 1-4

93 5

ITT

T77 79

255

33.2%

34.0%

Grade K 6 53 59 TT7 TOTAL K-4 4U 377 Reassiqn 30 students residinq in the Longfel 1ow area from Riverside and Mark Twain to Westwood Westwood Grades 1-4 Plus 310 G-L.Q 310 R-X TOTAL 1-4

Black 54 19 9

U7 7

Grade K TOTAL K-4

Mark Twain

Black

64 20

Other

Total

Percent Black

166

220 20 10

24.5%

1 1

168 48

I5o 55

7TB

305

Other

Total

Percent Black

136

200 21

32.0%

Grades 1-4 Minus 310 G-L, 0 TOTAL 1-4

Grade K TOTAL K-4

IKK

35 7U

Black

Other

Total

Riverside

Grades 1-4 Minus 310 R-X TOTAL 1-4

Grade K TOTAL K-4

16 9

32.8%

1 UK 31

1 U7

3 ~U

T7B

79 10

“BB

24.6%

Percent Black

20.2% 10.1%

•

Reassiqn 22 students residing 1 n the Page area from Willard to Linwood Linwood

Black

34 22

Other

Total

Percent Black

160 0

194 22

17.5%

Grades 1-4 Plus 350 A-O,G,O,R TOTAL 1-4

Grade K TOTAL K-4

“KT

TUB

7BU

Black

Other

Total

Percent Black

116 0

163 22

28.8%

Willard

47 22

Grades 1-4 Minus 350 A-D,G,Q,R TOTAL 1-4

Grade. K TOTAL K-4

IKK 48

TTB 42

T58

TTB

25.9%

ITT 48

TSB

17.7%

SCHOOL ZONE REASSIGNMENTS FOR 1984-85 FOR ACTION JUNE 4, 1984

J..1

200

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D SCHOOL ZONE REASSIGNMENTS FOR 1984-85 - FOR ACTION JUNE 4, 1984 - CONT'D

Mrs. Hill stated the report was unacceptable and asked that staff come back with another report. She said next year will be a time when the Board will look at schools for possible closing, and care must be taken to not lower a school's enrollment below the minimum. Mrs. Hill's concerns and questions were as follows: 1) No room for additional sutdents at Westwood; 2) Taking students from Willard puts it under 200 enrollment and also makes it out of (racial) compliance; 3) Asked where the Page-Woodson students are assigned; 4) Asked where Longfellow students are assigned; 5) Suggested sending the Longfellow students to Linwood. Mrs. Hermes said she agreed that the Board would be remiss in causing a school to come out of compliance or fall below 200 enrollment; that taking 22 children from Willard would cause that school to fall below 200. Dr. Muse stated he had two concerns: 1) Reduction in the percentage black at Riverside; 2) Willard's enrollment if students were reassigned. Dr. Heath asked if the recommended reassignments were in compliance with Policy JC; that students not be reassigned for racial balance more than once in a three year period. Dr. Wright said the staff had recommended the reassignments based on low ridership. He said the proposal would be re-written, making sure schools stay in compliance and do not fall below the minimum required to stay open.

Remarks

REMARKS SUPERINTENDENT

Dr. Wright commented that winning the math contest was an outstanding accomplishment by Northwest Classen. He also mentioned that while in Kansas City, Missouri, the past weekend he had an opportunity to see that district's test scores, and anticipated our district's test scores will compare favorably with other cites. (Test scores to be presented to the Board June 4, 1984.) Dr. Wright said staff will be proceeding with the installation of physical education courts in conjunction with Hillcrest Hospital and Wells Fargo Bank. He said the grant, which will fund approximately 70% of the cost of the fitness courts, will provide the physical education facilities at ten school sites. Dr. Wright said he would have more information for the Board at a later date. Mrs. Donwerth asked for a report on the possibility of stand-alone schools. Dr. Wright said the report could be on the agenda of June 4, 1984.

PERSONNEL REPORT R. #154 PERSONNEL REPORT APPROVED

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

5-02-84 5-02-84

Helper

Crowe, Judy

Dillon, Patsy

Hardimon, Wynella

Holmes, Marsha

Pappan, Charlotte

4.53

4-10-84

4.53

$ 4.53

HOURLY:

735.

1 770.

4-20-84

4-26-84

Helper

Broiles, LaVerne

5-02-84

5-07-84

Jefferson Aide for Handicapped

Watts, Judith

FOOD SERVICE:

6-04-84

West Nichols Hills Day Care Aide

Faulkner, LuAnn

4-26-84 5-07-84

5-09-84

4-30-84 5-09-84

Eisenhower Custodial Worker Van Buren Custodian Shields Heights Custodian

Eisenhower Custodial Worker Roosevelt Custodial Worker

Daniels. Louis Dixon, Louise

Poque, Greqory

Johnson, Arduane

Foreman, Mamie

Bailey. Edward

770.

745.

880.

745.

490.62

4-19-84

•

$ 721.87

MONTHLY.

4.53

$ 4.53

SALARY

4-30-84

5-02-84

5-03-84

EFFECTIVE DATE

4-30-84

Bus Driver

Helper

ASSIGNMENT

Harding Custodial Worker

SERVICE:

Gill. Orville

MONTHLY:

TRANSPORTATION:

CLERICAL:

15015.

Yarberry. Donna

Rogers, Elvannie

NAME

Bratton, Weldon

4-02-84

Dougalss Special Education

Jefferies, Sheryl

114600.

PNNUAL:

SALARY

SUPPORT:

4-16-84

EFFECTIVE DATE

Capitol Hill High Bilinqual Teacher

ASSIGNMENT

Asrat. Janet

CERTIFICATED:

NAME

PERSONNEL EMPLOYMENTS

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m m • "0 77 o CO =tt= 70 O f-> Hzcn 32 -P» 3> m ■u r■o 70 o < m a

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5-01-84

Columbus Custodial Worker

Stepter, Charlene

6-08-84 6-06-84

Principal High School

Assistant Principal High School

Dragg, Audrey

Evans, Eddie

SWER SCHOOL:

ADMINISTRATORS:

4-19-84

EFFECTIVE DATE

All Schools Custodial Worker

ASSIGNMENT

Alexander. Raymond

SERVICE:

SUPPORT:

NAME

60.00

$ 67.00

DAILY:

4.40

$ 4.40

HOURLY:

SALARY

NAME

PERSONNEL EMPLOYMENTS

■

ASSIGNMENT

•

EFFECTIVE DATE SALARY

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TO m "O o TO —I

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6-01-84 6-01-84 4-26-84

6-01-84 6-01-84 6-01-84 4-26-84 6-01-84

6-01-84 6-01-84

4-26-84 4-26-84 6-01-84 6-01-84

6-01-84

Curriculum Traveling String Tchr

Douglass Home Economics

Hoover Special Education

External Funding Speech Pathologist

Lafayette Primary

Emerson Science/Math

Star Primary

Lee Bilingual Teacher

Special Services Speech Pathologist

Capitol Hill Middle Languaqe Arts

Taft Language Arts

Heronvllle Special Education

Hawthorne Special Education

Western Village Special Education

Batson, Joan

Bley, Patricia

Brown, Patti

Caraway, Teresa

Davis, Tina

Delong, Laronda

Duncan, Mary

Grayson, Kristin

Jacobs, Joyce

Koenig, Janette

Lewis, Carolyn

Nielsen, Elizabeth

Priddy. Barbara

Restor, Lori

EFFECTIVE DATE

Capitol Hill High Billnqual Teacher

ASSIGNMENT

Asrat, Janet

CERTIFICATED:

NAME

Ashabraner, Barbara

Alexander, Rosie

FOOD SERVICE:

Wehrer, Patsy

Junkur, Donna

Dewberry, Valerie

CLERICAL:

SUPPORT:

Walker, Toby

Vigilante, Mark

Stutman, Eileen

Stowell, Virginia

Smith, Marjorie

Roach, Cornelia

NAME

PERSONNEL TERMINATIONS

Key Person

Helper

Adams Aide

West Nichols Hills Aide

Adams Aide

North Highland Intermediate

Jackson Science

Taft Vision Impaired

4-27-84

6-01-84

5-25-84

4-06-84

4-26-84

6-01-84

4-26-84

6-01-84

Jackson Math Special Services Speech Pathologist

6-01-84

EFFECTIVE DATE

Marshall Home Economics

ASSIGNMENT

O o Z —I a

X> "O x> m m • “U 73 O 00 =fc X3OM Hzm z -p > m "a r13 X> o c m o

J1L1

no o co

■

Helper

Cook

Kev Person

Helper

Carpenter, Katie

Hi 1 terbran, Georgia

Huqhes, Connie

Merrell, Robbie

Patton, Janice

Smith, Lavon

Garland, Bryan

Taft Custodial Worker

Bus Driver

Stevenson, Charles

SERVICE:

Bus Driver

4-16-84

5-03-84

5-01-84

■

5-02-84

Star Spencer Assistant Custodian

Clark, Robert

5-03-84

5-02-84

5-04-84

4-16-84

4-27-84

4-23-84

EFFECTIVE DATE

Columbus Custodial Worker

ASSIGNMENT

21, 1984

TRANSPORTATION:

HelDer

Boyer, Arlene

4-27-84

NAME

Mil ton, Henry

EFFECTIVE DATE

FOOD SERVICE:

ASSIGNMENT Henderson, Rickye

NAME

SUPPORT:

PERSONNEL TERMINATIONS

MINUTES OF MEETING OF MAY

CONT'D

ro o

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NAME

6-01-84

Western Village Primary Northeast French

Morqan. Violet

5-31-84 6-15-84

Community Relations Receptionist/Clerk Star Spencer Secretary

Lunn, Alberta

6-21-84

Kitson, Marie

Douglass Principal

6-29-84

Office of Assessment Secretary

King, Iona

ADMINISTRATIVE:

Dawkins, June

5-31-84

Northeast Attendance Clerk

Jordan, Noris

RETIREMENT:

SUPPORT:

Smith, Lucienne

6-29-84

3-19-84

6-01-84

Rogers Special Education

Hill. Eloise

External Funding Secretary

1st Baker

6-01-84

Harlin. Zeil ah

6-01-84

Rockwood Primary •Rogers Lang Arts/Soc. Stu.

6-01-84

Hillcrest Primary

Prairie Queen Primary

Franklin, Geneva

Buckner, Marilyn

Alexander, Lucy

Carter, Betty

Carmichael, Ernestine

•PEDICAL:

SUPPORT:

Bhonde, Jerrie

Jackson Science

6-01-84

Hawthorne Primary

Rothaus, Kim

STUDY LEAVE:

6-01-84

EFFECTIVE DATE

SALARY

Western Village Kinderqarten

ASSIGNMENT

PERSONNEL REPORT

Orndorff. Marv

CERTIFICATED:

SALARY

PARENTAL LEAVE:

EFFECTIVE DATE

RETIREMENTS:

'■ ------- !---------

ASSIGNMENT

PERSONNEL LEAVES AND OTHER

fFRTIFICATFIl!

' /...

NAME

CONT'D

;R. #154 CONT'D

PERSONNEL REPORT APPROVED

ro o CH

6-25-84 6-08-84 5-31-84

6-01-84

Edgemere Aide

Food Service Key Person

Webster Custodial Worker

McClary, Evelyn

Wilder, Irene

Williams. Louis

EFFECTIVE DATE

Douglass Custodial Worker

ASSIGNMENT

Mayo, Troy

SUPPORT:

RETIREFENTS:

NAME

SALARY

NAME

PERSONNEL LEAVES AND OTHER ASSIGNMENT

EFFECTIVE DATE

SALARY

MINUTES OF MEETING OF MAY

21, 1984 CONT'D

ro o cr>

207

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D â&#x20AC;&#x201D;: . ---- ----------- ___________________ _ ___ __ .... ________ ___ __ 7-.. ......... ... .................. _ _ ?------- ...................................................................................... ..............................................................................................................................................................

ENCUMBRANCES AND PURCHASING

Encumbrances

A motion was made by Mrs. Donwerth and seconded by Dr. Heath to approve encumbrances as listed for May 2-15, 1984. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. (Copy on file in the office of the Clerk.)

R. #155 ENCUMBRANCES APPROVED

Purchasing Mrs. Hill made the motion, seconded by Mrs. Hermes, to approve the 13 items of purchasing as follows:

R. #156 PURCHASING APPROVED

Orders for Services Permission to place orders for services to be used at various locations and schools during the 1984-85 school year. Prices paid or discounts received to be based on responses to invitations for quotations to following companies:

Motter Bookbinding Company

Rebinding Library Books

Random House, Inc.

Books (library, text & reference) and AV Materials

Brodart Company

Books (library, text 7 reference) and AV Materials

Southwest Business Publications

Magazines & Periodicals

J. B. Battle Uniform Company

Uniforms for Campus Police

Solvent Manufacturing Company

Boiler Treatment Chemical

Howell Tire Company

Recapping of Tire Carcasses

Joe Esco Tire Company

Recapping of Tire Carcasses

Todd Corporation

Uniform Rental (Custodial)

Presto Welding Supplies

Oxygen & Acetylene

Red Ball Supply

Oxygen & Acetylene

American Fire & SafetyCompany

Fire Extinguishers

Central Oklahoma Fire & Safety

Fire Extinguishers

Band Uniform Cleaning

Agreement for the cleaning of band uniforms, blazers, choir robes, etc., for all high schools and middle schools by Nuway Cleaners which submitted the low quotations (5 mailed - 3 returned).

Lamps Purchase of lamps (projector, viewer and exciter lamps) for use by all schools (storeroom stock) from Oklahoma Lighting Distributors which submitted the low quotations on specifications and/or general conditions (10 mailed - 4 returned). This purchase, in the amount of $1,475,76, is to be charged to Account G240.00.

208

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

ENCUMBRANCES AND PURCHASING - CONT'D R. #156 PURCHASING APPROVED CONT'D

Purchasing - Con'd 4.

Welding Supplies Purchase of welding supplies (goggles, shop aprons, brushes, brazing rod, safety glasses, etc.) for use by Supply and Distribution (warehouse stock) from the following companies which submitted the low quotations on specifications and/or general conditions (13 mailed - 6 returned):

Big Three Industries, Inc. Hart Industrial Supply Company Presto Welding Supplies,,Inc. Mideke Supply Company

Total 5.

55.80 379.20 1,867.58 1,118.60

$3,241.18

Coil Unit

Confirmation to purchase coil unit (Carrier Air Conditioner) for use at Administration Building from Carrier Building Service. This purchase, in the amount of $3,738.85, is to be charged to Account BL5620.05. 6.

Computer Equipment/Supplies

Purchase of computer equipment and supplies (fanfold paper, diskettes, memory upgrade kits, ribbon; all for Radio Shack Model TRS-80 computer), for distribution by the Vocational Department to various schools from Radio Shack, Inc. (material to be purchased is standard and available only from designated manufacturer/vendor) . These purchases are to be charged to the following accounts:

G240.01 G1230.03

Total 7.

756.76 9,930.32

$10,687.08

Injection Pump Purchase of one (1) injection pump for Garage Services Department (for 1984 International Bus) from Baker Brothers International. This purchase, in the amount of $1,161.44, is to be charged to Account G560.04.

Centrifugal Pump Purchase of centrifugal pump for use by Maintenance Department at Rogers Middle School from Boone & Boone Sales Company which submitted the low quotation (6 mailed - 3 returned). This purchase, in the amount of $1,331, is to be charged to Account G5620.05.

Computer Terminals Purchase of computer terminals (2) for use by Central Food Service Department from IBM Corporation which submitted the low quotation (4 mailed - 2 returned). This purchase, in the amount of $3,442.50, is to be charged to the Central Food Service Department.

209

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D ---- ............................................. .. . .. ... -----—-----... --...... -.. -------............................ -......................................

—'Z7‘"T~-

ENCUMBRANCES AND PURCHASING - CONT'D

Purchasing - Con'd 10. Lighting & Electrical Supplies Purchase of lighting and electrical supplies (light globes, lamps, fluorescent lamps, plugs, connectors, and electrical tape) for use by Custodial Services (warehouse stock) from the following companies which submitted the low quotations on specifications and/or general conditions (18 mailed - 5 returned):

R. #156 PURCHASING APPROVED CONT'D

Light Bulb Supply Company, Inc. $22,589.04 Melton Electric Supply Company 58.80 Graybar Electric Company 62.04 Oklahoma Lighting Distributors,Inc. 514.08

Total

$23,223.96

These purchases are to be charged to Account G650.01.

11.

Limestone

Purchase of 800 tons (approximately) limestone for use by Maintenance Department from Dolese Brothers Company which submitted the low quotation (3 mailed - 2 returned). This purchase, in the amount of $6,192, is to be charged to Account BL5620.05.

12.

Icemaker Purchase of icemaker for use by Maintenance Department from Virgil Greene Company, Inc., which submitted the low quotation (6 mailed - 5 returned). This purchase, in the amount of $2,983.36, is to be charged to Account BL6030.il.

13.

Test Scanning Equipment

Purchase of test scanning equipment for Data Processing from National Computer Systems who submitted the only quotation. This purchase, in the amount of $94,620, is to be charged to Account G830.05.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

GENERAL BUSINESS

? r

;

■

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to approve items 1 and 2 as follows:

Acceptance of low quotation and approval of an annual agreement with Browning, Ferris, Inc., for refuse collection service at schools, centers, and other buildings during 1984-85 at the monthly cost to the district of $5,450.

Denial of a claim by Terrance V. Brown through his mother, Lee Tommiee Blackwell, against the School District in the amount of $500,000 for injuries resulting from an alleged accident at John Marshall High School (automobile repair classroom) on January 6, 1984.

On roll call for items 1 and 2 the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #157 GENERAL BUSINESS ITEMS 1 & 2 APPROVED 1) CONTRACT REFUSE SERVICE, BROWNING-FERRIS; 2) DENIAL OF CLAIM, TERRANCE BROWN

210

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

GENERAL BUSINESS Audrey Baker, Principal of Eugene Field Elementary School, addressed the Board concerning General Business item 3, and spoke in favor of the recommendation.

Dr. Wright stated item 4 under (h) of the recommendation as listed in the agenda had been inadvertently been left off, and a "green sheet" with the corrected recommendation was introduced as follows:

Recommend approval to establish a pre-school, day care program at Eugene Field Building as follows: (a)

A program for 3 and 4 year-old children;

(b)

The program to operate from 7:00 a.m. to 6:00 p.m. (Monday-Friday) ;

(c)

The program to afford two half-day, pre-school, day care sessions - 8:30 a.m. to 11:00 a.m. or 12:00 noon to 3:00 p.m.;

(d)

The program to afford pre-school, day care for kindergarten age children;

(e)

The program to be operated on a twelve-month (12) basis, excluding state and national holidays;

(f)

The program to afford open enrollment with priority given to children whose residence is within the Eugene Field attendance area (40 children may be served at one time. Open enrollment concept allows for 100 children to be served daily);

(g)

Meals for the program to be prepared by Eugene Field cafeteria;

(h)

Enrollment rates for the program components to be: $21.00 weekly

Pre-school Pre-school

Extended Day

Kindergarten Extended Day

$43.00 weekly $29.00 weekly

Grades One through Four Extended Day (a)

Before and After School

$24.50 weekly

(b)

Before School

$10.50 weekly

(c)

After School

$14.00 weekly

211

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

GENERAL BUSINESS - CONT'D Mrs. Hermes stated she only supported about half of the criteria listed in the recommendation, but in order to proceed, a decision had to be made (at this time) to put a pre-school and day care program in the building. Mrs. Hermes then made the following motion, seconded by Dr. Heath:

;

"I move that we establish a pre-school day care program at Eugene Field Elementary School with recommendations for criteria to be brought to the Board for approval at the Board Meeting of June 4, 1984. Mrs. Donwerth expressed a concerned over spending $41,389 for the startup costs for a pre-school and day care program at Eugene Field School. She stated that there are other schools with needs, schools that are over-crowded, where the money could be better spent at this time because of the current money crunch. She said that $41,000 could go a long way toward easing the overcrowded conditions at Bodine Elementary School, for example.

In response to questions from Dr. Heath, Dr. Wright said 1969 bond issue money would be used for the startup costs of the preschool/day care if approved. He said the money could also be used for something at Bodine if that was the Board's priority. Mr. Long commented on the students from the Eugene Field district, saying he knew that there were things needed at Bodine as well as a lot of other schools, but felt the need was greater at Eugene Field because of the lower learning level of many of the children at that school.

Mrs. Hill said she thought more than the $41,000 for startup costs would be necesary, and asked if the expenses for the pre-school would fall within the amount originally budgeted for the school; would there be something left over for Bodine. Dr. Smith explained the original estimate of the architects (for the Eugene Field building) was $4,153,480. The original bid was $4,082,100, which made a difference of $71,380. Change Order No. 1 for $14,168 and Change Order #2 (proposed) for $52,680 add up to $66,848. The difference would be $4,532 left, assuming that the original estimate of the architect was the amount set aside for the building. Mrs. Hill asked what additional expenses could be expected with the pre-school. Dr. Smith said $444,000 from the 1983 bond issue had been set aside for equipment and materials, which would furnish the regular classes and pre-school. Dr. Wright said personnel salary expenses would have to come out of fees (tuition) charged. Concerning how the fees would offset the personnel expenses, Dr. Smith said at West Nichols Hills the tuition is more than enough, and at Edwards it is not quite enough.

Dr. Heath said he believed the question to be asked was whether Eugene Field could be operated effectively with the unique population it has without a preschool. He stated educational research shows that people who come from lower socio-economic circumstances profit significantly from pre-school. Dr. Muse said he appreciated Mrs. Donwerth's concern about over-crowded conditions at other schools, but felt the negative affects of trying to operate a â&#x20AC;˘school in the Eugene Field area without benefit of a pre-school program would impact not just the Eugene Field students, but the entire district; that a preschool could raise the level of the entire district. Mrs. Hermes agreed that other problems needed to be addressed quickly, but felt the issue was whether the Board supported establishing a pre-school in a deprived area; that is, "pay now or pay later". She said the district is already spending a lot of money on special education for those students and the situation will not improve. She stated it was her belief that the pre-school should be put in Eugene Field to service the children early and catch them before they fall too far behind.

R. #158 APPROVAL TO ESTABLISH PRE-SCHOOL/ DAY CARE PROGRAM AT EUGENE FIELD

212

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

GENERAL BUSINESS - CONT'D

R. #158 APPROVAL TO ESTABLISH PRESCHOOL/DAY CARE PROGRAM AT EUGENE FIELD CONT'D

Mrs. Hermes stated her two concerns were 1) that the program be for four-yearolds only, beliving three-year-old children were too young; 2) a certain number of slots had to be guaranteed to Chapter XX children only. She said if the program gave priority to Eugene Field neighborhood children first, then second to anyone who could pay scale, there eventually would be no Eugene Field children because those families could not afford the fee. She said a certain percentage of the openings should be designated for either Eugene Field students or children of Chapter XX background.

Voting on the motion as introduced by Mrs. Hermes, on roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, no; Ms. Brody, aye. Six aye, one no; the motion carried. Mrs. Hermes asked Dr. Wright for 1) an alternate plan for the 1984-85 school year for Eugene Field if the building is not completed by opening day; 2) pre-school guidelines, including the dates students could enroll. Dr. Wright said an alternative plan has been discussed in case the new building is not ready on schedule, which would be to stay in the Mayfair building until the new building is completely finished and accepted by the Board. He said it was his opinion that the new school would not be complete by the first day of school, despite the good progress being made now. Dr. Wright said he would come back to the Board with a formal alternate plan as well as the criteria, including fee information, within lk months.

R. #159 APPROVAL OF EUGENE FIELD CHANGE ORDER NUMBER TWO

Mrs. Hill made the motion, seconded by Dr. Muse, to approve Change Order Number Two (2) in the contract with Mid-Continent Construction Company, Inc., on the Eugene Field Construction project as follows: Add $ 9,686.00

Provide a computer laboratory space by adding doors, static proof carpet, and electrical outlets; provide electric circuits for a kiln in an art room, and an electric circuit for an electric stove in an art room.

Install owner-furnished playground equipment

3,625.00

Furnish and install chain link fence around playground equipment

1,170.00

Furnish and install John screed key at base of fence

522.00

Furnish materials for air conditioning pre-school areas that can be operated independently of the main unit

+ 17,306.00

Furnish and install three toilets for pre-school area

+ 18,766.00

Install owner-furnished playground equipment

3,625.00

Furnish and install railroad ties around playground equipment

1,730.00

Deduct foundations and erecting owner playground equipment

3,750.00

ADD CHANGE ORDER

Add

41,389.00

Add

1,605.00

$52,680.00

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, no; Ms. Brody, aye. Six aye, one no; the motion carried.

213

MTNIITES OF MEETING OF MAY 21, 1984 - CONT'D

j b

GENERAL BUSINESS - CONT'D Mrs. Hill made the motion, seconded by Dr. Muse, to approve General Business items 5 and 6 as follows:

Purchase of playground equipment (big toy, swing sets, railroad ties, parallel and chinning bars, etc.) for use at Eugene Field Elementary School (K-4 and pre-school classes) from Mosteller Enterprises which submitted the low quotations on specifications and/or general conditions (6 mailed - 2 returned). This purchase, in the amount of $22,064, is to be charged to Bond Account 1510.

Approval to pay Ecotran Systems, Inc., $7,000 for annual on-line license renewal fees for service provided to the Pupil Transportation/Data Processing Department in the area of Special Education and student bus routing.

R. #160 APPROVAL OF GENERAL BUSINESS ITEMS 4 & 5; PURCHASE OF PLAYGROUND EQUIP. AND PAYMENT TO ECOTRAN FOR ON-LINE LICENSE RENEWAL FEE

A motion was made by Mrs. Hermes and seconded by Dr. Heath to approve Change Order Number One (1) in the contract with Peerless Products, Inc., (a contract approved by the Board on February 8, 1984, in the amount of $3,499,285) for furnishing and installing windows at twenty-one schools) to furnish and install windows at three additional schools. Net change, add $309,290; schools and prices as follows: Windows at Britton Windows at Davis Windows at Stand Watie

ADD CHANGE ORDER

R. #161 APPROVAL OF PEERLESS PRODUCTS CONTRACT CHANGE ORDER NUMBER ONE

$ 84,949.00 100,440.00 123,901.00

$309,290.00

Policy GCF/GDF, Staff Orientation, as follows: STAFF ORIENTATION

The Board believes that a program of orientation should be conducted for new employees or employees moving to a. different position.

The program for new employees should provide -a-

HiinimHffl ef six hours of general

orientation in Board policies

and regulations, job related issues, and general about the district.

be held twice a year.

wi 11

New employee orientation sessions shall Persons movi ng to a_ di f fere nt posi ti on

also receive inservice as

Head/Supervisor.

information

determined by the Department

R. #162 APPROVAL OF UNFINISHED BUSINESS; POLICY GCF/GDF, AND REASSIGNMENT OF ATTENDANCE AREAS

214

MINUTES OF MEETING OF MAY 21, 1984 - CONT’D ..... ...... ---------------------------- ------------------------------------------------------------------- ..................... -- ................................. ............................. ...............................

. .................... .....................

UNFINISHED BUSINESS - CONT'D

R. #163 UNFINISHED BUSINESS APPROVED - CONT’D

Reassignment for 84-85, former Lone Star attendance area 308 D, H, L, and P (qrades 9-12) from Northeast to John Marshall.

Current NORTHEAST (9-12) Minus 308 D, H, L, P (9-12) New NORTHEAST (9-12) Current JOHN MARSHALL (9-12) Plus 308 D, H, L, P (9-12) New JOHN MARSHALL (9-12)

Black

Other

Total

512 1 511

449 1 448

961 2

608 1 "TO?

657 1 658

1265 2

% Black 53.3

53.3 48.0-

TZF7“

48.0

Reassignment for 1984-85, Zone 300 P (from the Lincoln Fifth Year Center area), grades 1-4, from Gatewood Elementary School to Eugene Field Elementary School. Black

Current GATEWOOD (1-4) Minus 300 P (1-4)* New GATEWOOD (1-4)

113 0 11'3

Other 154 0 “154

Total 267 0

% Black 42.3 42.3

*Site of Chaparral Apartments; 136 units scheduled to open by September. Currently there are no studen ts in 300 P.

Bl ack

Current EUGENE FIELD (1-4) Plus 300 P (1-4) New EUGENE FIELD (1-4)

68 ?

Other

Total

155 ?

223 ?

**Building capacity for approxi mately 600 students

% Black 30.4

★★

is planned.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

NEW BUSINESS MOTION FOR BOARD COMMITTEE TO REVIEW SCHOOL CLOSING POLICY FOR ACTION JUNE 4, 1984

Mrs. Hermes said the school closing policy states a certain percentage of renovation to replacement to automatically put a building on the closing list. She said now that the bond issue is providing for some repair and replacement, that percentage figure may need to be changed, and it should be done before the school closing issue comes up in 1984-85. Mrs. Hermes made the motion, seconded by Mrs. Hill, that a committee of Board members review the school closing policy. (For action June 4, 1984)

.............................. ....

215

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

■ p

NEW BUSINESS - CONT'D 2.

Mrs. Hermes requested a special meeting be scheduled to discuss and give direction on the following concerns: 1) 2)

3) 4) 5)

The Computer Committee's recommendation to put $30,000 into the software account; The nurses and whether or not that staff will be increased by one as recommended; The transportation of students living less than 1% miles from school; Special Education clusters Consultants

The meeting was scheduled for Thursday, June 7, 1984, to be combined with a Level III Grievance.

A special meeting was scheduled for Tuesday, May 29, 1984 at 3:00 for the second half of school year evaluation of the Superintendent.

Mrs. Donwerth made the motion, seconded by Dr. Heath, that an affirmative recommendation addressing the overcrowding at Bodine Elementary School be made and that action be taken to remove the Bodine School Plan from the Items Pending list prior to the opening of school in the fall of 1984.

SPECIAL MEETING SCHEDULED FOR JUNE 7, 1984 WORK SESSION & LEVEL III GRIEVANCE

SPECIAL MEETING SCHEDULED FOR MAY 29, 1984 SUP'T EVALUATION MOTION FOR RECOMMENDATION ON BODINE OVERCROWDING - FOR ACTION JUNE 4, 198

EXECUTIVE SESSION

A motion was made by Mrs. Hill and seconded by Mrs. Hermes that the Board go into executive session for the following:

Discussion with the Board's Attorney on case No. CIV-82-205T, Roland B. Ross vs. ISD-89.

Discussion with the Superintendent the employment, appointment, promotion and demotion of the Central Office Staff for the 1984-85 school year, pursuant to the Administration's recommendation for Central Office Budget cuts in year 1984-85.

rj {J b jj

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

h b

(A mechanical recording of the meeting to this point is on file in the office of the Clerk.)

b b if

At 2:00 a.m., a motion to recess the meeting until 1:30 p.m., Tuesday, May 22, 1984, was made by Dr. Heath and seconded by Mrs. Hill. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #164 EXECUTIVE SESSION ‘APPROVED 10:35 P.M.

R. #165 MEETING CONTINUED UNTIL 1:30 P.M., MAY 22, 1984

RECONVENED MEETING

At 1:30 p.m., May 22, 1984, with all members of the Board, Don Wright, Hugh Ginn, and Ron Day present, Ms. Brody declared the recess had ended and the executive session was continued from 2:00 a.m. that morning, May 22, 1984.

MEETING RECONVENED 1:30 P.M, MAY 22, 1984

EXECUTIVE SESSION

Mrs. Hermes made the motion, seconded by Mrs. Donwerth, that the Board return to executive session to continue discussion of the business as listed in the agenda. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #166 EXECUTIVE SESSION APPROVED 1:30 P.M.

216

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D

RETURN TO OPEN SESSION

R. #167 RETURN TO OPEN MEETING 2:55 P.M.__________

A motion to return to open meeting was made by Mrs. Hermes and seconded by Mrs. Hill. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

IN OPEN MEETING R. #168 INSTRUCTIONS TO ATTORNEY ROSS VS. ISD-89

Instructions to the Board's Attorney on Roland Ross vs. ISD-89:

Mrs. Donwerth made the motion, seconded by Mrs. Hermes, that pursuant to the request of insurance counsel, the Board give conditional consent under paragraph II of "the coverage" in the school's professional legal liability insurance policy, and that our attorney convey the privileged and confidential conditions of our consent to insurance counsel; also, the School Board President is designated to appear on behalf of the Board at any settlement conference conducted by the court with complete authority to compromise and consent thereto. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, no; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, no. Five aye, two no; the motion carried.

R. #169 MEETING CONTINUED UNTIL AFTER SPECIAL MEETING SCHEDULED FOR 3:00 P.M, MAY 22, 1984

At 3:00 p.m. a motion to recess the regular meeting scheduled for 7:00 p.m., May 21, 1984, until the conclusion of a Special Board Meeting scheduled to begin at 3:00 p.m., Tuesday, May 22, 1984; a meeting called to conduct a Level III Grievance Hearing, after which the Board reconvened and continued with the item under consideration (pending) from the May 21, 1984 agenda. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. RECONVENED MEETING

R. #170 CONCLUSION OF EXECUTIVE SESSION, RETURN TO OPEN MEETING 4:15 P.M.

At 4:15 p.m. the Board returned from the Special Meeting to the continued reconvened meeting that had been recessed at 3:00 p.m., May 22, 1984. Members present were Jean Brody, Susan Hermes, Betty Hill, and LaRue Donwerth. Mrs. Hill made the motion, seconded by Mrs. Downerth, that the executive session should be concluded and the Board return to Open Meeting. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Hermes, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. ADJOURNMENT

R. #171 ADJOURNMENT 4:17 P.M.

A motion to adjourn was made by Mrs. Hill and seconded by Mrs. Hermes. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Hermes, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. THEREUPON THE MEETING WAS ADJOURNED.

217

MINUTES OF MEETING OF MAY 21, 1984 - CONT'D ========

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA ) I, the undersigned Clerk of the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, do hereby certify that prior to December 15th of the last calendar year the date, time and place of this regular meeting was filed in the office of the County Clerk of Oklahoma County, Oklahoma. I also certify that at least 24 hours prior to the meeting, excluding Saturdays, h Sundays and Holidays, notice of the date, time, place and agenda of this meeting was ;â&#x2013; posted in prominent public view at the location of the meeting.

Witness my hand and seal of this School District

day of

=====

218

MINUTES OF MEETING OF MAY 22, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY, OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, 900 NORTH KLEIN, TUESDAY, MAY 22, 1984 AT 3:00 P.M. PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member Member

Ms. Brody called the meeting to order; the invocation was given by Susan Hermes.

CALL TO ORDER

ROLL CALL

Roll call established that all Board Members were present.

ROLL CALL

SPECIAL BUSINESS The following persons participated in the Level III Grievance Hearing for Peggy Cochran:

1. 2. 3. 4.

Peggy Cochran, Grievant, Teacher at Andrew Johnson Elementary School Marilyn Wall, Oklahoma Education Association, Grievant's Representative Bill Parker, Principal, Andrew Johnson Elementary School, Respondent Betty Mason, Assistant Superintendent, Operations, Respondent's Representative

LEVEL III GRIEVANCE HEARING PEGGY B. COCHRAN

Statement of Grievance: The transfer recommendation for Peggy B. Cochran was made without just cause. Projected enrollment figures used to determine teacher allotment do not include retained students. Determination of class size fails to consider the added responsibilities required with handicapped students. Relief Sought:

Rescind the transfer recommendation for Peggy B. Cochran.

Opening Statement by Appellant Ms. Wall made her opening statement as follows:

"Ladies and Gentlemen of the Hearing Panel, we are here today to grieve the recommended transfer for Mrs. Peggy B. Cochran. We contend that Mrs. Cochran was recommended for transfer without just cause. We will show that the projected enrollment for Johnson Elementary is low. We will also show that the teacher workload is significantly increased by mainstreamed physically handicapped students and Chapter I Learning Center students, and that there was no consideration given to that when determining class size and the number of teachers allocated to the school. "In addition, we will show that the new district retention policy could significantly impact class size and the district has made no provision for this in projecting enrollment or in allocating teachers for 1984-85.

"The relief that we are seeking in this grievance is that the transfer recommendation for Mrs. Peggy B. Cochran be rescinded."

OPENING STATEMENT BY APPELLANT

219

MINUTES OF MEETING OF MAY 22, 1984 - CONT'D

Opening Statement by Respondent OPENING STATEMENT BY RESPONDENT

Mrs. Mason made her opening statement as follows: "Ladies and Gentlemen of the Hearning Panel, by virtue of the opening statement, I am sure you were able to see that the grievance that you are going to hear this evening is truly not one over which the principal has any jurisdiction. I believe the issue here is whether or not the principal has violated the contract by recommending that Mrs. Cochran be transferred. "You will find discussion which speaks to projected enrollment, anticipated retention and projected class sizes. We argue that the issue to be debated is outside of the jurisdiction of the principal, but it is an issue at another level, and we will request that you deny this grievance."

Presentation of Witnesses by Appellant 'vDirect Questioning by Appellant - Witness #1, Bill Parker Mr. Bill Parker, Principal, Andrew Johnson Elementary School, answered questions concerning the school's enrollment and teachers. He testified that the present enrollment, grades 1-4 is 108 students with 5 teachers for those students; 17 kindergarten students with one-half day teacher. Ms. Wall referred to Exhibit 1, and asked questions concerning the projected enrollment and teacher allocation for 1984-85. Mr. Parker stated projected enrollment for grades 1-4 was 100 regular classroom students and 66 handicapped students (four teachers allotted), and 20 kindergarten students (one-half day teacher allotted). He said the staff allocation reflected a decrease of one teacher, grades 1-4.

Ms. Wall asked how Mr. Parker determined which teacher was to be recommended for transfer. He said he followed the Negotiated Agreement and on the basis of having only four teachers for next year, decided on one classroom for each grade level. He said there was one solid first, one solid second and a combination first and second grade classroom, so the decision was made to eliminate the combination classroom. Peggy Cochran was recommended for transfer, he stated, because there are only two black teachers in the building. Mr. Parker affirmed for Ms. Wall that the final determination was based on the district's Affirmative Action policy. Mr. Parker answered several questions concerning physically handicapped students and Chapter I Learning Center students. He testified that those students added to the workload and responsibility of the regular classroom teacher; they consumed more of the teacher's time; the learning center students worked below grade level; and that no attempt was made to balance the cl assload because of the number of Learning Center students placed in the class. Concerning the district's new retention policy, where students can be retained on a teacher's recommendation, Mr. Parker testified that the teachers have discussed with him the number of students they anticipate retaining at this point; he would not know the exact number of students to be retained until the last day of school; and that he would not be making any adjustments to staff assignments until enrollment day.

Cross Examination by Respondent - Witness #1, Bill Parker Mr. Parker responded to questions about the 84-85 enrollment projections, stating he had no input into the projections; at the beginning of each year the Director of Elementary Education gives him his allocation, and those figures come from the Research and Personnel offices.

220 MTNUTES OF MEETING OF MAY 22, 1984 - CONT'D 4

Cross Examination by Respondent - Witness #1, Bill Parker - Cont'd

Mrs. Mason asked Mr. Parker to explain what was meant by "students of record", if handicapped students are a part of that allocation, and about staffing for handicapped students. He explained students of record were students actually assigned to a classroom teacher; that handicapped students are not a part of that allocation; and that staffing for handicapped students is determined by the Special Education office. Mr. Parker further testified that there were 66 handicapped students projected for 1984-85, with seven teachers; and that he had no authority over determining the number of staff people he will have because of youngsters being mainstreamed into regular classes.

CROSS EXAMINATION BY RESPONDENT WITNESS #1, BILL PARKER CONT'D

Of the two special programs at the school, handicapped and Chapter I, Mr. Parker said only the Chapter I students are students of record; and both types of students are in and out of their regular classrooms at various times during the week. Mrs. Mason asked if, after one year as principal at that school, if Mr. Parker had knowledge of any time when a classroom teacher had more than 26 students at a given time in her classroom, including mainstreamed students. He stated at no time had any teacher in the bulling had all 26 students in her classroom. Stating again that he had no concrete figures on the number of retentions for 1984-85, Mr. Parker said he estimated an average of about five or six. Also, that according to the district's retention policy, he was not aware of language in the policy that said he would have any additional teachers in his building based on speculated retentions for the following year. Redirect by Appellant - Witness #1, Bill Parker

Under questioning by Ms. Wall, Mr. Parker stated handicapped students are mainstreamed into the regular classrooms, and they are not counted as part of the teacher's cl ass load.

REDIRECT BY APPELLANT WITNESS #1, BILL PARKER

Direct Questioning by Appellant - Witness #2, Peggy Cochran Peggy B. Cochran, First Grade Teacher at Andrew Johnson Elementary School, testified she had taught 22*g years at Johnson; held a B.S. in education; and had been recommended for administrative transfer on the basis of the Affirmative Action guidelines. She explained her "extra curricular" activities had been sponsoring the Yankee Doodle Chorus for the past ten years, Art Chairman, sponsored a Red Cross project, and was in charge of compiling information submitted to win Freedom Foundation awards. Ms. Wall asked Mrs. Cochran about her current classroom situation. She said there are 21 students in her class, two physically handicapped. One boy is in a wheelchair as the result of being hit by a car the previous summer. He is in the class all day, leaving for occupational and physical therapy during recess and during the noon hour to be cathaterized by the L.P.N. She stated the other boy has Prader Willis Syndrome, and was slow moving, slow talking, and slow doing his work. He has a special physical education class and is out two days a week for 30 minutes, as well as speech and physical therapy for three times a week for 30 minutes.

Under questioning by Ms. Wall, Mrs. Cochran explained some of the added responsibilities and attention required by the handicapped students. She stated she has used her planning time to work with them. Concerning Mrs. Cochran's six Chapter I Learning Center students, she stated these children are out of the regular classroom for 30 minutes three days a week. She said she works with the Learning Center teacher, conferencing and discussing the problems of the children. Ms. Wall asked if the time spent in the Learning Center and out of her classroom was balanced by the additional time he devoted to those students. Mrs. Cochran said she didn't know. She said, "it does take an awful lot of time with those children".

DIRECT QUESTIONING BY APPELLANT WITNESS #2, PEGGY COCHRAN

221

MINUTES OF MEETING OF MAY 22, 1984 - CONT'D

Direct Questioning by Appellant - Witness #2, Peggy Cochran - Cont'd DIRECT QUESTIONING BY APPELLANT WITNESS #2, PEGGY COCHRAN CONT'D

Mrs. Cochran stated she anticipated retaining six students for 1984-85.

Ms. Wall referred the panel to Exhibit 2, 1984-85 Projected Enrollment for Johnson Elementary. Mrs. Cochran testified that when she was first identified for transfer she gathered information on her own about projected enrollment figures to see whether the reduction was justified. She explained how she arrived at those figures as follows:

"What we did was to count the children that are in kindergarten now, which would be first graders next year. We counted the six children who would be retained in the first grade. That doesn't count toward the total count, though. Grade two, there would be 24 children, taking the first graders that were going to pass to second'grade. Third grade, 25 going from grade two to grade three. Grade four, 32 children, and there are seven fourth graders that will be retained. The teacher tells me she is sure they are going to be retained, and that would add to the count. The seven fourth graders are the only ones that would add to the count. The North Highlands Principal tells us there are 22 kindergarten children that are in our district that will be coming to Johnson next year. Our total, including the handicapped would be 194. The District projected was 166. Ms. Wall asked if Mrs. Cochran estimated figures indicated the difference in projections was basically because of the large number of kindegarten students from North Highlands. She said that was probably right, as well as the seven fourth graders to be retained. She said Johnson School usually gets ten or 11 kindergarten students from North Highlands. Mrs. Cochran commented if her figures were accurate and she was transferred, the remaining classrooms would have an average of 32 children, not counting the mainstreamed students. When asked if she was disturbed about the transfer, Mrs. Cochran said she was, and had felt betrayed.

Cross-Examination by Respondent - Witness #2, Peggy Cochran CROSS-EXAMINATION BY RESPONDENT WITNESS #2, PEGGY COCHRAN

Mrs. Mason asked what kind of special things Mrs. Cochran did for the student in the wheelchair in the area of instruction. She said they try to make him fit into the classroom as best they can, and try to help him in ways that will give him encouragement. She said he is repeating the first grade and does have a problem with learning, as well as some emotional needs. Mrs. Mason asked Mrs. Cochran to clarify what she had meant when she said that boy was in her class all day and did not go into the "other room". She explained he is part of the allocation of the physically handicapped teacher, but when put in the physically handicapped class, he wanted to know what he was doing there, and wanted to be with her class. Under questioning, Ms. Cochran stated she had 19 students enrolled in her class, and with the wheelchair student in her room all day was continuously serving 20 students. She also stated she had one L.D. student and six Chapter I students, which are in and out of the classroom at various times. When asked if she had visited with Pat Watson of the Research Department for her to explain why the projections from Research would be different from hers, as suggested by Mrs. Mason at the Level II Hearing, Mrs. Cochran said that Marilyn Wall had spoken with Mrs. Watson. There was no redirect.

;

222

MINUTES OF MEETING OF MAY 22, 1984 - CONT'D

Closing Statement by Appellant Ms. Wall made her closing statement as follows: "Members of the Panel, I believe that you can see we have shown that there is a question about the enrollment figures. Those figures do come from your Research Department, and they are based on any number of projected figures from realtors, from local governing associations, etc. They are projections. You have seen through Mrs. Cochran's figures projections, also.

CLOSING STATEMENT BY APPELLANT

"We feel that the 1984-85 enrollment projections are low for several reasons: First of all, the actual count that Mrs. Cochran has made; secondly, the fact that mainstreamed handicapped students are not counted in actual class sizes for regular classrooms; thirdly, the additional responsibilities of both the mainstreamed handicapped students and the Clictpter I Learning Center students; fourth, that there is no way to judge the impact of the new retention policy* It is our contention that there is doubt then cast on the teacher allocation and pupil projections for 1984-85.

"Mrs. Mason has suggested that filing a grievance with the principal is the inappropriate thing to do. Now we refer you to the contract, where the immediate supervisor is given the responsibility of determining the grade level and the need for a reduction and for identifying the teacher who is to be recommended for transfer. If it is not to be filed with that person, I would ask who, then, it is to be filed with. You heard in testimony that Mr. Parker did the recommended transfer and that he did recommend Mrs. Cochran. "The contract also states that just cause includes, but is not limited to a number of things, including reduction in staff due to a loss in enrollment, elimination of programs due to federal guidelines, loss of funds, failure to meet minimum class size or closing of buildings. It is our position that there is not a loss of enrollment at Andrew Johnson Elementary for next year. "In conclusion, we move that the transfer for Mrs. Peggy B. Cochran be rescinded."

Closing Statement by Respondent Mrs. Mason's closing statement was as follows:

"Ladies and Gentlemen of the Hearing Panel, we would ask you again to keep in focus the fact that Mr. Bill Parker, the Principal of Johnson Elementary School, has been grieved against for violating the contract. Surely, as you have heard the issues here today you recognize that the debate here is not whether or not the principal has appropriately recommended a person to be transferred, but whether or not that recommendation has been made based on accurate projections for next year. Also, the debate is whether or not the mainstreaming of students has been given consideration as staff has been allocated to the site. "Does the principal have the ability to make staff adjustments based on such situations? Let us assume for the benefit of this hearing that all the speculations that have been made here are true. Let us assume that Johnson School will have 15, 20 to 25 additional students next year, and that Mr. Parker will need an additional staff person. That, still, is not a violation of the contract. The principal has adjusted his staff based on the best information made available to him. The information that has been sent to him in terms of teacher/student ratio has been the information based on the policy of this district which says that the district will abide by state and federal guidelines as related to student/teacher ratio. He has been allocated his staff on a one-to-twenty-five. He has received seven special ed teachers for the projected 66 special ed students to be there. Mr. Parker has done what his authority allows him to do.

CLOSING STATEMENT BY RESPONDENT

6223 MTNUTES OF MEETING OF MAY 22, 1984 - CONT'D

Closing Statement by Respondent - Cont'd CLOSING STATEMENT BY RESPONDENT CONT'D

"The School Board has made a provision for any such errors as those that are speculated here this afternoon. If, in fact, in the end all the speculations that have been made here today are correct, the ability for adjustment is available the first of October.

"Mr. Parker is not in violation of this contract. He has done what he has been given the authority to do, and I ask that this grievance be denied on that basis."

Motion, Deliberation and Vote by the Board #171 MOTION TO DENY GRIEVANCE FAILS BELIEF SOUGHT â&#x2013;ĄRANTED

Mrs. Hermes moved to deny the grievance,, seconded by Dr. Muse.

During deliberation there was discussion of the matrix; how the teachers' were placed on the matrix and a comparison of their qualifications, experience, etc. Mrs. Hermes stated she viewed Mrs. Cochran's argument as being with the contract, (the negotiating team) and not with administration. She said she did not believe Mr. Parker broke the contract.

Dr. Heath asked Mr. Parker if he had taken into account Mrs. Cochran's involvement with the Yankee Doodle Chorus. Mr.Parker said he did not consider it because he had not seen much activity with the chorus this year, perhaps because of a new principal in the building or a feeling of "letdown" because of the transfer. Dr. Muse said the panel should concern itself with the basis upon which the grievance was filed, which had to do with the projected enrollment for 1984-85, and not an inequity in the application of the matrix. Mr. Long commented that since there was doubt about the enrollment, he felt the decision should be to hold off on the transfer, even though he knew it would be an exception.

Mrs. Hill asked if retentions were taken into consideration by Research. Ms. Wall responded that she had spoken with the Director of Research, Pat Watson, and there was no consideration given to retention since retention numbers are not known until the last day of school and projections come from Research in January.

On roll call to deny the grievance, the votes were as follows: Mr. Long, no; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, no; Mrs. Donwerth, no; Ms. Brody, no. Three aye, four no; the motion to deny the grievance failed, and the relief sought was granted. ADJOURNMENT 1. #172 ADJOURNMENT 1:12 P.M.

A motion to adjourn was made by Dr. Heath and seconded by Mrs. Hill. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. THEREUPON THE MEETING WAS ADJOURNED.

President

I i

224

MINUTES OF MEETING OF MAY 22, 1984 - CONT'D

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

Witness my hand and seal of this School District this .

day of

Board of Education

225

MINUTES OF MEETING OF MAY 29, 1984 =====

=====

=======

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY, OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, 900 NORTH KLEIN, TUESDAY, MAY 29, 1984 AT 3:00 P.M. PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Hugh Long Clyde Muse

Don Wright

President Vice President Member Member Member Member Member

Superintendent

CALL TO ORDER

Ms. Brody called the meeting to order; the invocation was given by Mrs. Hermes.

CALL TO ORDER

ROLL CALL Roll call established that all Board Members were present.

ROLL CALL

SPECIAL BUSINESS Executive Session

A motion was made by Mrs. Donwerth and seconded by Mrs. Hill that the Board go into executive session to conduct the second half of school year formal evaluation of the Superintendent as stated in the employment contract between the Superintendent and the Board. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #173 EXECUTIVE SESSION APPROVED 3:07 P.M.

RETURN TO OPEN MEETING A motion to return to open meeting was made by Mrs. Hermes and seconded by Mrs. Donwerth. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #174 RETURN TO OPEN MEETING 5:25 P.M.___________

ADJOURNMENT A motion to adjourn call the votes were Mr. Long, aye; Mrs. Mrs. Donwerth, aye;

was made by Mrs. Hill and as follows: On roll call Hill, aye; Dr. Muse, aye; Ms. Brody, aye. All aye;

seconded by Mrs. Hermes. On roll the votes were as follows: Mrs. Hermes, aye; Dr. Heath, aye; the motion carried.

THEREUPON THE MEETING WAS ADJOURNED.

STATE OF OKLAHOMA

I also certify that at least 24 hours prior to the special meeting, excluding Saturdays, Sttndays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting. Witness my hand and seal of this Sch

1 District this

CTerk, Oklahoma City Board of Education

R. #175 ADJOURNMENT 5:30 P.M.

226

MINUTES OF MEETING OF JUNE 4, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, 900 NORTH KLEIN, MONDAY, JUNE 4, 1984 AT 5:30 P.M. PRESENT:

Jean Brody Susan Hermes LaRue Donwerth Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member Member

CALL TO ORDER

Ms. Brody called the meeting to order; the invocation was given by Mrs. Hermes.

CALL TO ORDER

ROLL CALL

Roll call established that all Board Members were present.

ROLL CALL

EXECUTIVE SESSION Mrs. Hill made the motion, seconded by Mrs. Donwerth, that the Board go into executive session for a discussion with the Superintendent on the employment, appointment, promotion and demotion of Central Office Staff for the 1984-85 school year, pursuant to the Administration's recommendation for Central Office budget cuts in year 1984-85. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #176 EXECUTIVE SESSION APPROVED 5:37 P.M.

RETURN TO OPEN MEETING

A motion to return to open session was made by Mrs. Hill and seconded by Mrs. Donwerth. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #177 RETURN TO OPEN MEETING 7:00 P.M.

IN OPEN SESSION Mrs. Donwerth moved, seconded by Dr. Muse, that the Board authorize the approval of Board Policy CCA as presented by the Superintendent, subject to the review and approval of all job descriptions. (Job descriptions of all employees included in CCA and attachments.) Job descriptions to be submitted for the Board's review on or before June 30, 1984. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, no; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. Six aye, one no; the motion carried.

R. #178 APPROVAL OF POLICY CCA, ADMINISTRATIVE ORGANIZATION

RECESS Dr. Heath made the motion, seconded by Mrs. Hermes, that the Board recess and move,from the conference room to the auditorium. On roll call the votes were as follows: -Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #179 RECESS DECLARED 7:03 P.M.

227

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

RECONVENE R #180 BOARD RECONVENES AT 7:10 P.M.

A motion to reconvene was made by Mrs. Hill and seconded by Mrs. Donwerth. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

MINUTES OF PREVIOUS MEETINGS

#181 MINUTES APPROVED AS CORRECTED

On motion by Mrs. Hill, seconded by Mrs. Donwerth, the minutes of the meetings of May 14, May 21, May 22, and May'29 were approved as presented with one correction of the roll call vote on the failed motion on page 4 of the minutes of May 14, 1984 (vote should have been three aye, four no). On roll call the votes were as follows: Mr. Long, aye; Mrs. Hijl, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

COMMITTEE REPORTS - BOARD MEMBER COMMENTS

COMMENTS MRS. HILL

Mrs. Hill commented she appreciated having been a participant in the Northwest Classen graduation ceremonies.

COMMENTS MRS. HERMES

Mrs. Hermes reported she attended the Northwest Classen Senior Breakfast and the Cleveland and Northeast High School commencement exercises.

COMMENTS DR. HEATH

Dr. Heath said he enjoyed the U. S. Grant graduation, his first as a board member.

COMMENTS MRS. DONWERTH

Mrs. Donwerth reported she had attended the Grant High School Senior Luncheon, and participated in the graduation ceremonies of Southeast High School and Capitol Hill High School.

COMMENTS MS. BRODY

Ms. Brody attended the John Marshall Senior Lunch and the graduation of Emerson and John Marshall High School seniors. She commented that the John Marshall graduation was the first and last for Leon Edd as principal, as he has been employed as Superintendent of the Millwood School District. Ms. Brody thanked Dr. Edd for his fifteen years in the Oklahoma City Public School District and wished him well.

ITEMS PENDING ITEMS PENDING

1. 2. 3. 4.

Establishing of non-profit, fund raising foundation guidelines. Long Range Plan for Bodine Elementary School. Computer Equity Policy Co-Curricular Activities - Policy IGD

HEARINGS None

LEGAL REPORT ATTORNEY'S REPORT

Mr. Ron Day reported as follows: Applegarth vs. Hodges/ISD-89 - "In the case of Applegarth vs. Hodges and ISD-89, the suit that is pending involving corporal punishment at Harding Middle School, the attorney for the insurance carrier took depositions of eye witnesses last Friday and this morning and he has two more depositions of witnesses scheduled during this month. However, that case has not yet been set to trial. Ross vs. ISD-89 - "The attorneys met last week pursuant to instructions from the judge and set forth a timeline for pre-trial discovery, which is to be submitted â&#x20AC;¢to the court for approval. If everything goes as planned, that case should reach trial around December of 1984."

FINANCIAL REPORT TREASURER'S REPORT

Mr. Ladd gave a routine Treasurer's Report. office of the Clerk.)

(Copy of the report on file in the

228

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT Janet Channel addressed the Board concerning agenda item 3 under Superintenddent's Report recommending a classroom addition to Bodine Elementary School. Ms. Channel stated her support of that recommendation.

Dr. Wright presented the Proposed 1984-85 General Fund Budget to the Board. He briefly reviewed the contents of the report. The five tables included in the explanation of the budget follow: Table 1:

COMPARISON OF THE SOURCES AND AMOUNTS OF REVENUE FOR 1982-83, 1983-84 AND 1984-85 1982-83 Actual Collection.

Current Year Tax

1983-84 Revised Estimate

1984-85 Operating Estimate

24,904,580.66

25,665,000.00

28,270,000.00

836,403.97

1,010,000.00

1,100,000.00

2,396,166.10

2,550,000.00

2,965,000.00

777,788.86

1,050,000.00

1,102,000.00

1,660,429.11

1,800,000.00

1,944,000.00

Gross Production

283,433.56

310,000.00

363,000.00

Auto License Tax

10,042,337.26

10,300,000.00

10,920,000.00

108,000.00

115,000.00

32,814,070.00

30,400,284.00

30,957,067.00

Supplemental Textbook*

120,274.00

115,455.00

107,530.00

Transportation Grant*

246,812.00

238,630.00

222,250.00

Staff Development*

669,920.00

83,461.00

75,000.00

In Lieu of Tax

128,508.96

194,387.00

80,000.00

1,244,788.85

1,180,000.00

1,150,000.00

350,000.00

250,000.00

3,017,440.11

3,213,742.00

3,184,037.00

$79,453,230.31

$78,568,959.00

$82,814,884.00

7,140,546.00

6,812,080.00

6,122,442.00

$86,593,776.31

$85,381,039.00

$88,937,326.00

.4,986,779.02 '

-.3,157,818.00

$92,556,458.96

90,367,818.00

92,057,144.00

87,951,610.00

87,400,000.00

88,660,000.00

Prior Year Tax

4 Mill Levy County Mortgage Tax

State School Land

Boat and Motor Foundation & Incentive Aid*

Interest Earned

Federal Project Reimb. Other Sources

Sub total

Teacher and Support Salary* Total Revenue Add: Beginning Reserves

Total Available Fund Less: Operating Budget

' •

Add:

75,715.47

244,560.40

5,962,682.65

4,604,848.96

2,967,818.00

381,930.06

190,000.00

$ 4,986,779.02

$ 3,157,818.00

Unused Fund Lapsed from Previous Years

Ending Reserve

■

♦Allocated by the State Legislature

3,399,144.00

$ 3,397,144.00

HEARING JANET CHANNEL PROPOSED 1984-85 BUDGET

229

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

’ROPOSED L984-85 3UDGET - CONT'D

Commenting on Table 1, Dr. Wright said although the 1983-84 budget will not be completely resolved until the end of June, the total amount is expected to be less than the $88,400,000 originally projected at the beginning of the 1983-84 fiscal year. The 1984-85 budget is expected to be $88,600,000. He said any increase in either budget (83-84 or 84-85) will have to be subtracted from the 1984-85 ending reserve, which is now projected to be $3,397,144 or 3.7% of the total available funds. He said current projections from state legislators indicated that 1985-86 state income will be reduced to a greater extent than it was reduced in 1983-84; and in order to prevent the elimination of a large number of employees and programs, a reserve as substantial as possible must be maintained.

Table 2 - SOURCES OF REVENUE 1982-83 Actual Collection

Hanebound Reimbursement Hospital - DHS Vocational - Special Prgs.* Vocational - Salary & Incentive* Alternative Education * Canmini ty Education* Drivers' Education* Early Childhood* Arts-in-Education* Teacher Consultant* Psychometric Service* Corputer Study* Other Grants from State House Trailer Commercial Vehicle R.E.A. Motor Vehicle Stanps Flood Control Federal PL 874 Special Education - Out of Dist. Resale of Instructional Sipplies Sale of Material & Sipplies Insurance Loss Reimb. Injury on the Job Reimb. Building Rent Telephone Reimb. Slimier School Tuition Industrial Arts Pre School Tuition District #22 Reimb. Transcripts Oil and Gas Royalties Water Contract Misc. Reimbursement Reimbursement from Food Service County Resale Property Joint School District Donations

Total

159,047.09 152,394.92 218,797.00 342,435.00 50,000.00 29,000.00 111,540.00 60,000.00 10,919.00 74,423.00 450,000.00

1,472.31 397,592.00 47,673.96 812.25 28,654.17 178.87 — 63,609.24 112,822.48 23,986.65 1,722.19 28,233.17 101,291.26 6,398.42 119,142.75 22,001.37 202,646.42 12,600.00 696.23 382.07 1,822.78 119,783.33 — 41,959.01 21,725.62 1,477.55

1983-84. Revised Estimate

1984-85 Operating Estimate

65,000.00

90,000.00 87,882.00 268,000.00 343,406.00 47,700.00 27,666.00 121,420.00 57,240.00 9,000.00 40,000.00 429,300.00 60,000.00 4,256.00 505,000.00 50,500.00 3,000.00 24,500.00 — 6,583.00 98,000.00

90,000.00 90,000.00 268,000.00 343,400.00 44,436.00 25,767.00 120,000.00 53,311.00 9,000.00 40,000.00 399,833.00 — — 550,000.00 55,000.00 2,000.00 27,000.00 — — 100,000.00

120,000.00 25,000.00. 2,000.00 30,000.00 85,000.00 6,000.00 122,000.00 20,000.00 200,000.00 45,000.00 700.00 400.00 1,800.00 120,000.00 —• 45,000.00 16,000.00 —

115,000.00 55,000.00 5,624.00 24,000.00 135,000.00 10,200.00 136,830.00 27,000.00 190,000.00 4,085.00 800.00 400.00 350.00 75,000.00 100,000.00 45,000.00 16,000.00 —

130,000.00 30,000.00 — — 180,000.00 11,000.00 145,000.00 27,000.00 190,000.00 3,500.00 900.00 400.00 500.00 80,000.00 100,000.00 45,000.00 18,000.00

3,213,742.00

$ 3,184,037.00

1983-84 Original Estimate

90,000.00 96,250.00 240,000.00 319,500.00 47,000.00 27,500.00 160,000.00 57,000.00 9,000.00 70,000.00 423,300.00 — — 410,000.00 50,500.00 700.00 26,000.00

$ 3,017,440.11 $ 2,876,350.00

♦Allocated by the State Legislature

230

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

■

Table 3:

REDUCTIONS IN 1983-84 ALLOCATIONS WITH SALARY INCREASES VS. 1984-85 BOARD APPROVED ALLOCATIONS 1983-84 Allocation (With Salary Increases)

110.08 110.11 212.00 213.00 214.02 215.04 216.02 216.04 216.06 310.01 610.02 610.03 610.04 610.08 820.02

Personnel Office - Salaries Research and Stat. - Salaries Supv. & Consultants - Salaries Teachers Salaries Media Center Bilingual Aides Media Ctr. - Non-Cert. Salaries Printing Salaries Supply and Media Dist. Salaries Home School Counselors Custodial Services Project Planning Salaries Campus Police - Salaries Garagemen - Salaries Accident Insurance

527,002 253,268 1,193,718 38,401,995 115,522 376,301 101,093 259,016 621,633 60,668 4,653,170 339,541 528,375 492,067 877,560

—

Board Approved Allocation 1984-85

Difference -14,027 -28,370 -58,458 -95,476 -30,298 -58,797 , -38,393 -13,320 -42,480 -28,512 -77,330 -116,836 -24,470 -48,000 -300,000

512,975 224,898 1,135,260 38,306,519 85,224 317,504 62,700 245,696 579,153 32,156 4,575,840 222,705 503,905 444,067 577,560

Total

974,767

Reductions in personnel to match accounts listed above:

110.08 110.11 211.00 213.00 214.02 215.04 216.02 216.04 216.06 310.01 610.02 610.03 610.04 610.08

1.5 Clerical Positions .5, .125 and .67 positions to Federal Funds 1.0 Vocal Music Consultant, 1.0 Foreign Language Consultant, 1.0 Coordinator Student/Parent Relations, 1.0 Spec. Educ. Consultant 1.0 Administrative Intern, 5.0 Bilingual Teachers 1.0 Librarian Cataloger 8.0 Bilingual Aides 3.0 Processing Clerks 1.0 Press Operator 1.0 Film Booking Clerk, 1.0 Film Inspector, 1.0 Warehouseman 2.0 Attendance Officers 3.0 Custodians, 3.0 SupervisoryPersonnel 5.0 Engineering Personnel toBuilding Fund 2.0 Campus Police 4.0 Mechanics Helpers

Table 4:

OTHER REDUCTIONS IN 1984-85 REQUESTS VS. 1983-84 ALLOCATIONS 1983-84 Approved

130.16 130.19 130.24 213.00 213.04 214.04 215.01 230.01 240.01 240.05 240.06 250.05 250.08 250.09 610.18 640.01 640.06 660.02 740.08 1120.01 1120.02

Printing, Other Expense 100,000 Postage (Graphics) 43,463 External Funding - Other (Com.Ed) 1,565 Teachers Salaries 40,045,951 Homebound Teachers - Salaries 82,194 (Personnel Services) Psychometrist - Salaries 389,944 Clerical in School 2,507,824 Library Resources 269,970 765,741 Instructional Programs Supplies Printing Stock 74,575 15,000 Opening Doors Staff Development 190,000 Curriculum Development 79,690 Art-ists-in-Residence 25,000 Temporary Help 88,876 Electricity 1,646,500 Water and Sewage 236,500 Facilities Rental 14,280 Special Repair and Supply 22,465 Summer School - Salaries 122,943 Summer School - Supplies 9,120

Proposed Allocation 1984-85

Difference

92,100 36,000 1,000 38,401,995

-7,900 -7,463 -565 -1,643,956

76,967 388,497 2,435,731 261,741 673,193 50,000 12,050 180,000 16,000 20,000 68,821 1,631,200 216,00 2,500 20,930 122,900 9,000

-5,227 -1,447 -72,093 -8,229 -92,574 -24,575 -2,950 -10,000 -63,690 -5,000 -20,055 -15,300 -20,000 -11,780 - 1,535 -43 -120

Total

-$ 2,011,932

PROPOSED 1984-85 BUDGET CONT'D

231

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

Table 5 - INCREASES IN NON-SALARY ACCOUNTS - 1984-85 REQUESTS VS. 1983-84 APPROVED (Recommended by Superintendent's Staff)

PROPOSED 1984-85 BUDGET CONT'D

Administrative Expense Attorney Expense 110.06 Board Member Expense 130.01 Public Inf. Office - Other Exp. 130.09 Adopt-a-school 130.11 Travel-Admin. 130.21 External Funding - Other Exp. 130.24 Negotiations - Other Expense 130.27 Policies and Regulations 130.28 Travel In District 130.30

Requested 1984-85

Approved 1983-84 $

Instructional Expense Textbook, Other Expense 220.01 Library Supplies 230.04 Warehouse- Storeroom Stock 240.00 Instructional Supv. - Supplies 250.01 Travel, Instructional 250.02 Commencement Expense 250.03 Mini Grants 250.06 Festivals, Fair Expense 250.07

66,500 18,000 2,500 -013,600 900 2,000 1,330 16,745

90,000 20,000 3,000 500 16,900 1,750 6,000 10,500 18,460

Difference

+23,000 +2,000 +500 +500 +3,300 +850 +4,000 +9,170 +1,715

73,000 6,925 325,959 4,554 9,500 13,500 100,000 7,551

75,000 7,656 522,500 5,114 12,600 15,000 200,000 12,263

+2,000 +731 +196,541 +560 +3,100 +1,500 +100,000 +4,711

6,650 43,275 6,840

6,970 44,575 7,200

+320 +1,300 +360

Transportation Expense Contracted Services 520.00 Pupil Transportation Ins. 540.00 Maint - Tires and Tubes 560.04

1,016,632 109,455 461,250

1,048,596 130,931 500,000

+31,964 +21,476 +38,750

Operation Expense 640.02 Natural Gas 640.07 Telephone 650.01 Custodial Supplies Laundry Expense 650.04 Campus Police - Other Expense 650.05 Repair to Instructional Equip. 740.03 Office Machines, Repair 740.06

1,774,000 489,200 188,677 10,380 14,000 66,946 94,510

2,271,500 495,000 225,000 16,000 20,776 111,478 95,000

+497,500 +5,800 +36,323 +5,620 +6,776 +44,532 +489

Fixed Charges Social Security 810.02 820.05 Health Insurance 830.05 Data Processing Rental

4,619,172 887,100 249,738

4,874,000 1,230,000 258,739

+254,828 +342,900 +9,000

Auxiliary Instructional Expense Counselors Supplies 320.01 Testing Supplies 320.03 Health Dept. Supplies 420.01

Community Services 1180.01 School Volunteers, Other Exp.

-0-

Capital Outlay Office Equip, for Non-Inst. Adm. 1230.02 Instructional Programs Equipment 1230.03 (Central Office only) Equipment for Pupil Transp. 1230.05 Equipment for Operation of Plant 1230.06 Equipment for Operation of Schools 1230.11 1983.841984.85

District Salaries, Etc.

190

+190

9,890

87,135

+77,244

349,069 -0342,706 51,293

400,640 384,000 366,614 145,290

+51,571 +384,000 +23,908 +93,997

$1 ,725,000 $ 1,931,187

$ +206,187

+45,035

+309,143

+1,980

+92,190

+597,040

+606,729

+190

+630,721

+$2,489,215 INCREASES IN SALARY ACCOUNTS 213.03

215.03

Special Education Teachers Salaries (1984 SB-538) Lunchroom Aides - Salaries

-0-0-

100,000 100,000

+100,000 +100,000

+200,000 +$2,689,215

232

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D .. ..... .. -------

==========

SUPERINTENDENT'S REPORT - CONT'D

Dr. Wright stated that staff would be available at the budget meeting scheduled for June 14, 1984 to answer questions and discuss the budget in detail. He commented that the budget was a "good news/bad news" report: the bad news being that state funds have decreased by $3 million; the good news is that other revenues have increased, allowing about $1,800,000 to be taken out of reserve and sustain a budget for 1984-85 that is only $1 million less than what was anticipated.

PROPOSED 1984-85 BUDGET CONT'D

Mrs. Hermes made the motion, seconded by Mrs. Donwerth, to approve reassignment for the 1984-85 school year, Woodson attendance area 485 H-k, M, N, (grades 1-4) from Rockwood to Parmelee:

P Q9 REASSIGNMENT OF WOODSON ATTENDANCE AREA

Current Rockwood (1-4) Minus 485 H-K, M, N (1-4) New Rockwood (1-4) Current Rockwood (K) NEW ROCKWOOD (K-4)

Current Parmelee (1-4) Plus 485 H-K, M, N (1-4) New Parmelee (1-4) Current Parmelee (K) NEW PARMELEE (K-4)

Black %

Other

Total

% Black

93 5 88 48 136

177 0 177 79 256

270 5 265 127 392

34.4

Black

Other

Total

% Black

136 5 141 6 147

274 0 274 53 327

410 5 415 59 474

33.1

33.2

34.0

Mrs. Hill said she was told earlier in the year that there was a bus going to Riverside which only transported two students. Dr. Wright said the situation would be looked into, and if those students can be reassigned to make more effective use of the bus transportation he would make a recommendation to the Board to that effect.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

Mrs. Donwerth made the motion, seconded by Dr. Heath to give authorization to proceed with the initial phases for the planning of a classroom addition to Bodine Elementary School. The addition to be planned at an estimated cost not to exceed $1,000,000 and be funded from 1969 bond funds. Initial phases of planning are to include the development of educational specifications and the screening and selection of an architectural firm. (Employment of an architectural firm to be submitted for Board consideration after screening is completed.)

R. #183 BODINE CLASSROOM ADDITION APPROVED

Dr. Muse asked if Bodine would still have overcrowded conditions if it were to become a stand-alone school. Pat Watson, Research Department, responded that if it were to become a stand-alone school, there would be a need for one more classroom than they currently have. Mrs. Watson said the Research Department's extensive studies show that the Bodine area is growing and will continue to do so, and is the one place in the district they would recommend additional space.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. 4.

Dr. Wright called on Dr. Smith to present the Proposed Five Year Capital Improvement Plan, an improvement plan which is required by Section 327, Common School Capital Improvement Act, Oklahoma School Law.

; R. #184 FIVE YEAR ; CAPTTAI

: IMPROVEMENT ; PLAN APPROVED

sâ&#x20AC;&#x2122;

233

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D R. #184 FIVE YEAR CAPITAL IMPROVEMENT PLAN APPROVED - CONT'D

Dr. Smith presented his report as follows (a complete copy of the report is on file in the office of the Clerk): "State Law requires us to file the Five Year Capital Improvement Plan by the end of this month. In order to do so, we took (1) the last investigation we had of our buildings, the Locke Wright Foster study done in 1979, (2) the information that principals have reported about their buildings that was sent in to the State Department in 1982, and combined those two reports into one report. All the different items that were carried in both of those reports (were encoded) and we came up with a chart of 28 items with various degress of things that needed to be done on each item.

"After compiling the lists on all.the schools in the district, we made a printout and sent it to the principals for them to check whether or not the work had been done or if additional work needed to be done in their buildings. After receiving the information back, we modified original lists and then grouped the capital improvements that we received into categories, such as Meeting Existing Fire and Safety Codes, Health, Energy Conservation and so on. We took those categories, made a chart and decided that we needed to work in each category every year, rather than do all safety the first year, all health the second year, and all energy savings the third year. We split them up so that we would have a variety of things every year for five years.

"This is our recommendation, with the understanding that this is not the last word; that the estimates of cost are ballpark figures; and that the reason for that is the information we have received is not finalized to the position where we can go out and get a contractor to bid on it. We have to go through some preliminary work before we do that, and there are too many variables for us to say that this is a final bottom line figure."

Concerning inadequate site drainage, Dr. Muse Said such a problem exists at Rogers, but he did not see Rogers listed as one of the schools needing that work. Dr. Smith responded that problem was not reported to him by the principal, and perhaps could be handled by the Maintenance Department instead of making it a capital improvement item. Mrs. Hermes asked how implementing the plan would affect the decision to close schools, which will be addressed by the Board during the next school year. Dr. Smith stated he would prefer having the repair work done first and not wait to see if a particular building would be closed. Also, that the Board is not forced to comply with the recommendations in the Five Year Capital Improvement Plan. Dr. Wright said the philosophy is that the buildings should be kept in the very best of repair to have equality across the district until such time as decisions are made to close buildings.

Dr. Wright said per Policy FL, Retirement of Facilities, the superintendent will make a report to the Board by November 15th on all district schools using the checkoff responses, items A through E. Therefore, the Five Year Plan recommendations for actual repairs and contracts, etc., would be received by the Board well before that time when decisions as to closing would be made.

A motion was made by Mrs. Donwerth and seconded by Mrs. Hill to grant permission to direct the following persons to attend conferences as indicated:

At No General Fund Travel Expense to the School District

(a) â&#x2013; V

(b)

Linda Johnson, EEO Specialist, Personnel Services Division, Compliance Awareness Workshop, Tulsa, OK, June 10-11, 1984. Johna Holford, Community Ed Facilitator, Community Ed Department, Oklahoma Lifelong Learning Association Board Meeting, Kerr Conference Center, Poteau, OK, June 29-30, 1984.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

234]

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D Remarks

Dr. Wright introduced Stan Hartzler, Math/Science Program Leader, to present an award to John Olson, Jr., a senior next year at Northwest Classen High School, the winner of the Oklahoma City Public School District's version of the "Get Away" contest. Dr. Hartzler explained John was also selected as a finalist in the state-wide Oklahoma Get-Away contest, sponsored by the Frontiers of Science Foundation.

PRESENTATION OF AWARD TO JOHN OLSON

Dr. Wright mentioned the summer hours for the Central Office and Service Center had gone into effect that day, June 4, and were from 7:30 a.m. until 4:00 p.m., with a half-hour lunch.

REMARKS SUPERINTENDENT

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #186 PERSONNEL REPORT APPROVED

4-27-84

Helper

Okobi, Evelyn

5-17-84

Rancho Custodial Worker

Lee, Henry

1 - P.R.& E. -Planning, Research and Evaluation

5-14-84

Custodial Services Relief Custodian

Gower, Larry

745.

$ 800.

MONTHLY:

4.53

$ 4.53

HOURLY:

$ 880.

MONTHLY:

$23480.

SALARY

5-23-84 5-24-84 5-24-84

All Schools Custodial Worker Administration Bldg. Custodial Worker

Hadley, Christopher Smallwood, Terry

EFFECTIVE DATE

All Schools Custodial Worker

ASSIGNMENT

Foster, Michael

SERVICE:

NAME

4.40

$ 4.40

HOURLY:

SALARY 73

m "O o 73 —I

m 73 co

4, 1984 -

SERVICE:

5-14-84

5-29-84

5-17-84

EFFECTIVE DATE

Helper

Office of Assessment Secretary

P.R.& E. 1 Sr. Research Assoc.

ASSIGNMENT

Kofa, Linda

FOOD SERVICE:

Edwards, Denise

CLERICAL:

SUPPORT:

Biscoe, Belinda

PR0FESSIONAL-TECHNICAI.:

NAME

PERSONNEL EMPLOYMENTS

"Q 30 XJ CO =tfc O O I—* <zcx> m cr> co m r~ i 70 o m o -o ■Z. o —I 73 ------ 1 O

MINUTES OF MEETING OF JUNE

CONT'D

ro co cn

5-15-84

Rogers Special Education

Wishon, Carla

Gaines, Murlen

Bus Aide

5-14-84

5-24-84 .

Bilingual Program Aide

Kammavongsa, Bounleng

TRANSPORTATION:

6-07-84

Westwood Aide

James, Jean

CLERICAL:

SUPPORT:

Spoelstra, Predirta 5-25-84

6-01-84

Taft Special Education

Hoover, Anne

Rogers Nurse

6-01-84

Northeast Math

Hoefert, Scott

PROFESSIONAL-OTHER:

6-01-84

EFFECTIVE DATE

Rogers Special Education

ASSIGNMENT

4-25-84 4-25-84

Wilson Trainee Shidler Trainee

Smith, Roderick

Taft, Alphonzo

Payne, Kenneth

Campbell, Anthony

SUPPORT:

DISMISSALS:

Transportation i Bus Driver

5-16-84

4-26-84

5-11-84

Shields Heights Custodial Worker

Food Service Custodial Worker

5-18-84

Northwest Assistant Custodian

Schlicht, Michael

Scott, Phelix

4-30-84

5-08-84

5-11-84

EFFECTIVE DATE

Rancho Custodial Worker

Bus Driver

ASSIGNMENT

Donelson, Thomas

SERVICES:

Werneke, Ronald

Robinson, Charles

NAME

PERSONNEL TERMINATIONS

Fugett, Lena

CERTIFICATED:

NAME

[

;u o m o "Q Z2. O —I TO ------ 1 O

m z cr> o m

i> "C 73 ■am. "O TU TO CZ) =tfc O O >-*

ro co o->

6-29-84 6-29-84

Maintenance Furniture Repair Capitol Hill High Custodian

Hackett, Earl

Beller, Haskell

Maintenance Painter

6-29-84

6-01-84

Marshall Drafting/Soc. Stu.

Hickman, Austin

SUPPORT:

6-01-84

Heronville Intermediate

6-15-84 6-15-84z 6-29-84

Star Spencer Library Clerk Northeast Custodial Worker

West Nichols Hills Custodian

Odelburq, Uneeta

Owens, Mabel

Pearson, Jake Pope, Charles

6-29-84

Maintenance Carpenter

Garage Services Mechanic

6-29-84

Maintenance Pumps/Insulation

Miller, Herman Motley, Thedford

6-29-84

Maintenance Painter

Maize, John

Byrd, Linda

6-29-84

Southeast Custodial Worker

Inqram, Joe

SALARY

4, 1984

CERTIFICATED:

6-29-84

School Operations Acting Asst. Director

Webb, Robert

6-29-84

Humphrey, Raymond

Maintenance Electrician

6-29-84

Educational Services Dir. Special Services

6-29-84

Maintenance Painter

Hixon, Kenneth

ADMINISTRATIVE:

Johnson, Jim

6-29-84

Maintenance Carpenter

Heath, Bobbie

RETIREMENTS:

5-11-84

Dowdy, Alphan so

Bilingual Program Aide

6-01-84

Fodd Service Helper

Colmer, Willie

CLERICAL:

Veazey, Bonnie

5-31-84

Westwood Aide

EFFECTIVE DATE

Cagigal, Rafael a

ASSIGNMENT

SUPPORT:

NAME 6-29-84

SALARY Curriculum Secretary

EFFECTIVE DATE Burchard, Mary Helen

ASSIGNMENT

MEDICAL LEAVE:

NAME

PERSONNEL LEAVES AND OTHER

73 o m O -u ■Z. o —I 73 ------ 1 CT

o m

U ZJ ■u m . ■u to cz> =tt= o o H-» <zc»

MINUTES OF MEETING OF JUNE

CONT'D

ro CO

6-29-84 6-29-84 6-29-84

Service Center Head Custodian

Transportation Route Supervisor

Graphic Services Bindery Technician

Tartar, Raymond

Wadley, Doc

Wallgren, Anita

Whitman, Sigrid T.

ADMINISTRATIVE:

8-31-84

6-29-84

Webster Custodial Worker

Stinson, Jewel

NAME ASSIGNMENT

EFFECTIVE DATE

SALARY

"O m 73 CO O

x> o m o -o z a —I 73 ------ 1 o

m o m

> -u -o 73 O

=U= I—• 03 cr>

XI •

Director of Community Relation ;

5-31-84

All Schools Relief Custodian

Smith, Roy

SALARY

4, 1984

RESIGNATIONS:

6-29-84

EFFECTIVE DATE

Educational Services Division Secretary

ASSIGNMENT

Scudder, Florence

SUPPORT:

RETIREMENTS:

NAME

PERSONNEL LEAVES AND OTHER

MINUTES OF MEETING OF JUNE

CONT'D co co

239

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING

R. #187 PAYROLLS AND ENCUMBRANCES APPROVED

R. #188 PURCHASING ITEMS 1-24 APPROVED

Payrolls and Encumbrances

A motion was made by Mrs. Donwerth and seconded by Dr. Muse to approve Item 1, Ratification of May, 1984 payrolls; Item 2, Authority to issue June, 1984, payrolls; and encumbrances as listed for May 16-29, 1984. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

Purchasing Mrs. Hermes made the motion, seconded by Mrs. Hill, to approve the 24 items of purchasing as follows:

Pump Purchase of a pump for use by Maintenance Department at Prairie Queen from Central Plumbing Supply, Inc., which submitted the low quotation (7 mailed - 2 returned). This purchase, in the amount of $1,105.70, is to be charged to account BL5620.05.

Paint & Supplies Purchase of paint and miscellaneous items (brushes, lacquer, stain, primer, varnish, etc.) for use by Supply and Distribution (warehouse stock) from the following companies which submitted the low quotations (21 mailed - 6 returned): Southwestern Paint PPG Industries, Inc. Boltons, Inc. Cook Paint & Varnish Company Del Paint Manufacturing Brittain Brothers

Total

907.50 93.24 219.72 2,618.00 875.20 337.68

$5,051.34

These purchases are to be charged to the following accounts:

$1,514.64 3,536.70

G240.00 BL5620.05

Total 3.

$5,051.34

Physical Education Supplies Physical education supplies (basketballs, soccerballs, volleyballs, marking tape, stop watches, nets, etc.) for use by Supply & Distribution (warehouse stock) and Southeast High School from the following companies which submitted the low quotations (18 mailed - 12 returned):

$1,689.24 4,404.69 270.00 192.84 42.00 2,124.24 14.40 389.52

Coast Marketing Group Baptist Athletic Supply Dowlings, Inc. Coni in Brothers, Inc. Sportmaster Elk Sporting Goods Sexton's Sport Center Gopher Athletic Total

$9,126.93

These purchases are to be charged to the following accounts:

$9,082.08 44.85

G240.00 G240.01

Total

$9,126.93

240

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D ~........... â&#x20AC;&#x2122;'.......... ..................................................................................................................................... --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Purchasing - Cont'd 4.

Instructional Supplies

Purchase of instructional supplies (file boxes, tape, erasers, duplicating fluid, legal pads, envelopes, glue, etc.) for use by Supply & Distribution (warehouse stock) from the following companies which submitted the low quotations on specifications and/or general conditions (15 mailed - 10 returned): Standard Stationery Supply Co. Fine Line Ribbon Company, Inc. Thompson Book & Supply Company Sanders Office Supply Dowlings, Inc. . Oklahoma Paper Company

$ 1,685.51 84.54 18,159.60 57.50 414.36 3,470.40

Total

$23,871.91

These purchases are to be charged to account G240.00. 5.

Floor Tile Floor tile for use by maintenance Department from B & H Floor Company, which submitted the low quotation (14 mailed - 5 returned). This purchase, in the amount of $5,565, is to be charged to account BL5620.05.

Lumber Purchase of lumber for use by Maintenance Department from the following companies which submitted the low quotations (13 mailed - 9 returned): Bolton's Hardware Frank Paxton Lumber Company

Total

$ 170.12 2,660.00 $2,830.12

These purchases are to be charged to account BL5620.05. 7.

Livestock Table & Trailer Purchase of livestock table and trailer unit for use by Vocational Department at John Marshall High School from Adrian J. Paul Company, Inc., which submitted the low quotation (5 mailed - 1 returned). This purchase, in the amount of $1,850, is to be charged to account G1230.03.

Periodicals

Purchase of periodical copies (microfiche) for Capitol Hill High School from University Microfilms, Inc., which submitted the low quotation. This purchase, in the amount of $1,235.22, is to be charged to account G230.01.

R. #188 PURCHASING APPROVED CONT'D

241 MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

b #188 â&#x20AC;&#x2122;URCHASING APPROVED DONT'D

Purchasing - Cont'd 9.

Audio-Visual Equipment/Supplies

Audio-visual equipment and supplies (record players, filmstrip projectors, cassette tapes, headphones, televisions, etc.) for use at various locations from the following companies which submitted the low quotations on specifications and/or general conditions (16 mailed - 11 returned): Audio-Visual Educational System Thompson Book & Supply Company Dulaney's, Inc. R. K. Black, Inc. Fairview Audio-Visual, Inc. Thompson Audio-Visual, Inc. Dowlings, Inc. Wholesale Electronic Supply Hix Recording Company, Inc.

$10,989.35 2,542.33 522.00 171.50 5,368.57 308.00 9,223.26 753.79 3,468.00

Total

$33,346.80

Thesei purchases are to be charged to the following accounts

$ 4,123.86 5,118.00 2,317.73 13,228.47 7,325.92 1,232.82

G230.01 G240.00 G240.01 G1230.03 *1230.03, Indochinese *1230.03, Chapter II

Total

$33,346.80

*These purchases have been approved on our Federal Educational Grant and/or programs.

10.

Instructional Equipment/Supplies Purchase of instructional equipment, materials and supplies for classes in automotive and body repair (repair systems, sander, masking tape/paper tree, slide hammer, welder, engine test stands) from the following companies which submitted the low quotations (7 mailed - 4 returned): Van's Auto Supply, Inc. Art's Auto Supply Southwest Car-O-Liner, Inc. Total

$ 1,311.70 217.66 20,295.00

$21,824.36

These purchases are to be charged to account G1230.03. 11.

Boxes Boxes for Supply & Distribution from Love Box Company, Inc., which submitted the low quotation (5 mailed - 4 returned). This purchase, in the amount of $1,120.95, is to be charged to account G740.08.

12.

Custodial Supplies

Custodial supplies (bleach, mop/wringer buckets, towels, wiping rags, closet seats, etc.) for use by the Custodial Services Dept, from the following companies which submitted the low quotations ( 34 mailed - 15 returned): Central Plumbing Supply Company $1,046.16 Tyler-Simpson Company 1,647.12 Oklahoma Paper Company 726.72 Craver Supply Company, Inc. 2,601.00 Cardinal Paper Company 1,827.35 Southern Waste Material Company 798.00 Solvent Manufacturing Company, Inc. 161.00

Total

$8,807.35

These purchases are to be charged to account G650.01.

242

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D j.

Jâ&#x20AC;&#x2122;

.........

Purchasing - Cont'd

13.

Mower Parts

Purchase of mower parts for use by Maintenance Department from Wait Sales Company, which submitted the low quotation (5 mailed - 5 returned). This purchase, in the amount of $3,050.90, is to be charged to account BL5620.05. 14.

Central Food Service Orders Permission for the Central Food Service Department to place orders through time periods and/or dates listed with companies which submitted quotations for the following items:

Todd Brokerage (August, 1984)

Frozen Miscellaneous Vegetables

Midwest Brokerage (July & August, 1984) Frozen Corn, Mixed Vegetables

15.

Avoset Food Corp. (October, 1984)

Frozen Pastry Topping

Pet, Inc. (Steve Dawson) (March, 1985)

Frozen Pecan Twirls, French Toast

Keeth & Associates (March, 1985)

Frozen Juices

Kemper Food Brokers (March, 1985)

Frozen Miscellaneous Foods

Frito-Lay, Inc. (June 30, 1985)

Potato & Corn Chips

Canteen Service Company (Keebler) (June 30, 1985)

Crackers

Canteen Service Company (Nabisco) (June 30, 1985) alternate

Crackers

Lance, Inc. (June 30, 1985) alternate

Crackers

Beatrice Foods (July 31, 1985)

Ice Cream

ITT Continental Baking Company (July 31, 1985)

Bakery Products

Lieberman Produce Company (July, 1985)

Eggs

Music Equipment/Supplies Music equipment and supplies (miramba, strings, bows, music stands, bell sets, etc.) for use by various schools and storeroom stock from the following companies which submitted the low quotations on specifications and/or general conditions (14 mailed - 12 returned):

Whittaker Music, Ind. Frank Richards Music West Manor Music H & H Music Association Wichita Violin Shop National Music Supply Thompson Book & Supply International Violin Company Total

117.12 938.65 1,430.00 249.48 14.72 33.60 480.00 18.00

$3,281.57

These purchases are to be charged to account G1230.03.

R. #188 PURCHASING APPROVED CONT'D

243

MINUTES OF MEETING OF JUNE 4, 1984 - CONTâ&#x20AC;&#x2122;D

R. #188 PURCHASING APPROVED CONT'D

Purchasing - Cont'd

16.

Kitchen Equipment Kitchen equipment (storage units, ovens, steam cookers, dishmachines, racks, shelving, etc.) for use by Central Food Service at Eugene Field and various schools from the following companies which submitted the low quotations (9 mailed - 5 returned): Baldridge & Company Virgil Greene Company, Inc. Jones Restaurant Equipment Company Council Road Restaurant Company

s. Total

$18,150.00 48,059.67 6,987.00 14,458.00

$87,654.67

These purchases are to be charged to the following accounts: $19,241.93 68,412.74

Bond 04-1510 Central Food Service

Total

17.

$87,654.67

Services

Permission to place orders for services to be used at various locations and schools during the 1984-85 school year. Prices paid or discounts received to be based on response to invitations for quotations to the following companies:

18.

Oklahoma Bandag & Supply (10 mailed - 1 returned)

Recapping of Tire Carcasses (Bandag)

R. K. Black, Inc. (5 mailed - 3 returned)

VQC III Copier Paper

Esco Elevators, Inc. (7 mailed - 5 returned)

Elevator Service

Maintenance Agreements

Approval of agreements with the following companies to perform maintenance services (per call and/or annual agreement) on typewriters and office machines. Agreement is to begin summer of 1984 through June 30, 1985. (18 mailed - 14 returned)

Capitol Hill Typewriter Company

Typewriters & Calculators

Fuzzell's Typewriter Shoppe

Typewriters, Adding Machines, Calculators

Downtown Office Machine

Typewriters

United Systems, Inc.

Typewriters

IBM Corporation

Typewriters, Word Processing Systems, Dictating and Transcribing Machines

Oklahoma Typewriter Company

Adding Machines, Calculators

Duplicating Equipment Repair

Duplicating Machines

R. K. Black, Inc.

Copy Machines

Burroughs Corporation

Check Signers

A. B. Dick Products of OKC

Word Processing Systems and Duplicating Machines

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

Purchasing - Cont'd 19.

Teaching Aids & Films

Purchase of teaching aids and films for use by External Funding (Chapter I and Indochinese), Bilingual Program and Curriculum, from the following companies (available only from designated publishers and/or distributors): $ 2,718.00 1,210.00 1,087.80 8,887.20 1,127.00 1,535.25 2,842.02 2,428.36

Alfred Higgings Productions Time-Life Films Innovative Sciences, Inc. Think, Inc. Bilingual Education Services National Textbook Company Linguametrics Group Educational Teaching Aids

$21,835.63

Total

These purchases are to be charged to the following accounts: $ 3,928.00 12,637.25 2,842.02 2,428.36

G230.01 G240.01 *240.01, Indochinese *240.01, Chapter I

$21,835.63

Total

These purchases have been approved on our Federal Educational Grant and/or Programs.

20.

Furniture

Furniture (chairs, desks, carrels, tables, cabinets, bookcases, shelving, etc.) for use at various schools from the following companies which submitted the low quotations on specifications and/or general conditions (13 mailed - 7 returned): $272,155.24 133,517.01 66,808.15 1,731.00 1,005.20

Thompson Book & Supply Virco Manufacturing Dowlings, Inc. Adams Office Products Office Trends, Inc.

Total

$475,216.60

These purchases are to be charged to Bond Fund 04-1510. 21.

Supplement to P.O. Supplement to Purchase Order #9030 to Baker Brothers International Truck Company which was written in the amount of $1,161.44 for one injection pump. This supplement, in the amount of $999.56, is to increase the total amount required to order the correct size equipment. This purchase is to be charged to account G560.04.

22.

Cafeteria Equipment Purchase of cafeteria equipment for Eugene Field Elementary School from the following companies which submitted the second low quotes on Quotation #6766. (Note: The low quotation by AWG Restaurant Equipment Company must be set aside, cancelled, because the company which was low bidder on the April 16, 1984, award has since gone out of business.)

Council Road Restaurant Equip. Co. (Utility carts (2) @ $273 ea.)

546.00

Jones Restaurant Equipment Company 1,140.00 (Portable storage racks (4) @ $285 ea.) __________ *â&#x20AC;˘

Total

$1,686.00

These purchases are to be charged to the Bond Fund.

iR. #188 PURCHASING APPROVED CONT'D

245

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

R. #188 PURCHASING APPROVED CONT'D

Purchasing - Cont'd 23.

Lumber - Vocational Dept.

Purchase of lumber (ash, red oak, white pine, mahogany, plywood, etc.) for use by Vocational Department at various schools from the following companies which submitted the low quotations on specifications and/or general conditions (15 mailed - 5 returned): $

D & D Hardwoods Frank Paxton Lumber Company Denton Drive Lumber Company

Total 24.

472.00 8,848.56 23,360.00 $32,360.56

Chemicals

Purchase of chemicals for controlling weeds and rodents for use by Custodial Services from the following companies which submitted the low quotation (8 mailed - 3 returned): $2,233.00 76.00

Rochester Midland Corporation Mantak

Total

$2,309.00

These purchases are to be charged to the following accounts:

$2,233.00 76.00

G740.01 G650.01

Total

$2,309.00

Concerning items 17 and 18, Mrs. Hill asked that the minutes reflect how many invitations to bid were mailed and how many returned. Mrs. Hill asked if more than one company was contacted in the procurement of the pump in item 21. Mr. Douglas Markham, Director of Pupil Transportation, responded that the original quotation from Baker Brothers was for the incorrect size pump; that other companies were contacted, but International was the only company with the correct size available; and that attempts to have the pump repaired were unsuccessful.

GENERAL BUSINESS

R. #189 FACILITIES STUDY BY LOCKE WRIGHT FOSTER APPROVED

Mrs. Hermes made a motion, seconded by Dr. Heath, to approve employment of Locke Wright Foster, Inc., Architects Planners to perform services at a fee listed as follows: A.

Use the six schools (models schools Hayes, Parmelee, Quail Creek, Eisenhower, Webster, and Northwest Classen) which the firm used in its 1979 study as a basis for making a new updated 1984 study which should include the components covered in the 1979 study.

"Update" the 1979 student (books) using today's (June 1984) conditions and today's cost factors for the 49 buildings (from a 1979 list of 51 buildings) remaining in use by the district (June 1984).

Re-visit the 15 lowest rated schools to re-evaluate these buildings on more specific terms.

Visit all of the schools in the district to determine whether or not building foundations are safe and if fire and safety codes are being met.

E. -

Assist the district in establishing a cost, based on today's prices for the square foot replacement cost of each building.

246

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

? GENERAL BUSINESS - CONT'D

i L3-

Facilities Study - Cont'd F.

Assist the district in establishing a "break-point" at which renovation should or should not be undertaken.

Combine the new, updated information produced on the 48 buildings which were included in the 1979 study with the new information on building foundations and fire and safety code compliance. Add the new information on the 44 additional schools plus the administration building to the total list of information and produce one set of reports on all 93 school buildings.

Arrange the information gathered from the study into Books as Summary and Detailed Information.

Provide the district (Board of Education) with 250 copies of the Summary Report and with 25 copies of the Detailed Report.

Make verbal, discussion-type presentations of the reports and study to the Board and/or other interested groups as required by the District's Superintendent or his designee.

The fee for the proposed services and reports is to be based on an hourly fee basis and is not to exceed a total amount of $60,000 ($56,200 estimated) for the services and reports.

Responding to questions from Dr. Heath, Dr. Wright stated the study would be an update and expansion of the 1979 study done by Locke Wright Foster. The study is in line with Policy FL, Retirement of Facilities, which states a renovation and replacement report based on existing model schools will be made every six years, beginning in the fall of 1984, by a reputable architectural firm. He said the study would provide information for planning future bond elections and would also tie into the capital improvement plan. In answer to questions from Mrs. Hill, Dr. Wright said the 1969 bond funds would be used to pay for the study, which would deplete the 1969 bond fund moni es.

Mrs. Hill said she did not think the district needed to pay an architect $60,000 to look at the sites because much of the information is already known; but if the Board does approve the study that the district should specify what the architect is to review. She also wondered if bids for this type of study should be obtained. Dr. Wright responded that it is up to the owner (the Board) to specify what the architectural firm is to look at, and such standards as the marble window sills, which were part of one model school used in the previous study, could be deleted; or, other items could be added. Mrs. Hermes asked if modified criteria could be used at the same cost. Dr. Smith stated he felt it would depend on the nature of the changes, and it would have to be worked out with the architect. He said Locke Wright Foster has all of the district's building information on a computer program from the last study, and when looking at sites, they will be checking to see if the same site deficiencies are there and whether they have changed. At the same time, the firm will update the costs involved. Mrs. Donwerth asked what the original cost of the study was in 1979, and if it had been considered worth the investment. Dr. Wright stated the original cost was $46,000, which included 51 buildings. Of those 51 buildings, 49 are still in operation. The new study will include all 93 buildings currently in operation. He said since the study is done by an objective, outside source, it can verify existing problems and provide a great amount of information when planning a bond issue and as the Board considers retirement of facilities. Since Locke Wright Foster already has the computer program from the last study, 49 buildings will require only an update. Dr. Wright felt using the same architectural firm would be the least expensive way to make a thorough, comprehensive study of all the buildings in the district.

R. #189 FACILITIES

Study

LOCKE WRIGHT FOSTER APPROVED CONT'D

247

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

GENERAL BUSINESS - CONT'D Mrs. Hermes spoke in favor of the motion. She said the information from the study was relied on very heavily the last time schools were considered for closing. The assistance in establishing a break point at which renovation should or should not be undertaken would make her motion for a Board committee to study the school closing policy unnecessary, Mrs. Hermes said.

R. #189 FACILITIES STUDY BY LOCKE WRIGHT FOSTER APPROVED CONT'D

R. #190 SELF-INSURED WORKERS' COMPENSATION PLAN APPROVED

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, no; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, no; Ms. Brody, aye. Five aye, two no; the motion carried. 2.

Dr. Muse moved approval, seconded by Mrs. Hill, of a self-insured workers' compensation plan for the district as follows: (1)

That the district cancel its workers' compensation insurance program with INA, the current carrier, effective June 30, 1984.

(2)

That the district adopt a self-insured workers' compensation plan concept effective July 1, 1984, and obtain the necessary licenses and permits to operate a self-insurance program.

(3)

That an insurance fund be established and monies appropriated to support the self-insurance plan; that such fund be established according to Article 7, Section 594, Insurance by School Districts (51-168), School Laws of Oklahoma, 1982; that such fund, will be maintained and controlled by the Treasurer for the District.

(4)

That the district employ Hewitt Coleman & Associates, Inc., on a one-year contract July 1, 1984 through June 30, 1985, to be the third party administrator for the district's self-insured workers' compensation plan. Fee for services to be:

$55 for each medical only claim $235 for each lost time claim $20 for each claim resulting in no loss time or medical payment (Total annual estimated cost is $68,000) $39,548 for excess insurance coverage plus other legal, investigative, and miscellaneous expenses as they occur.

With mutual consent of the Board and Hewitt, Coleman & Associates, Inc., contract to be extended for subsequent years. I

Dr. Heath asked for assurance that the self-insurance concept had been studied and the results indicated it will turn out as predicted. Mr. Shepard responded that several school districts in the state have gone self-insured in recent years, and one he contacted, Putnam City, highly recommends it. He said he also contacted the City of Oklahoma City, and they were pleased with their self-insurance. Mr. Shepard said he felt fairly confident that self-insured worker's compensation would be a cost saving measure and may even provide for better internal control of the safety efforts. Mrs. Hermes commented that the Oklahoma State School Boards Association has been promoting self-insurance plans, and suggested someone might contact their attorney or Dr. Mooneyham.

248

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

GENERAL BUSINESS - CONT'D Dr. Heath expressed a concern about the substantial industrial claims that can be awarded. Mr. Shepard said the district will buy "excess insurance" to protect against catastrophic losses and large claims.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

R. #190 SELF-INSURED WORKERS' COMPENSATION PLAN APPROVED - CONT'D

BUILDINGS AND CONSTRUCTION Dr. Heath made the motion, seconded by Mrs. Donwerth, for approval of Change Order Number Two (2) in the contract with Jordan Construction Company on the Belle Isle Secondary School Project for furnishing and installing cabinets; modifying floor coverings; painting the building exterior; and replacing ceilings as follows: (a)

Furnish and install sink cabinet

+ $

589.00

(b)

Modify floor covering

621.00

(c)

Paint exterior of building

6,360.00

(d)

Furnish and replace ceilings in building corridors

5,700.00

ADD CHANGE ORDER

R. #191 APPROVAL OF CHANGE ORDER #2, JORDAN CONSTRUCTION, BELLE ISLE SECONDARY SCHOOL

$13,270.00

Mrs. Hill asked how the 1969 bond money could fund this change when it seemed to have been depleted by the addition to Bodine and the facilities study. Dr. Wright explained the addition to Bodine was anticipated to cost around $760,000â&#x20AC;&#x201D;not to exceed $1 million; and that there will be additional interest earnings on the bond funds before any expenditures are made.

There was other discussion concerning whether the Maintenance Department could paint the exterior of the building and the number of change orders to the Jordan Construction contract. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, no. Six aye, one no; the motion carried. INFORMATION TO THE BOARD

The Central Food Service Financial Statement for the period ending April 30, 1984, is submitted as information to the Board. (Copy on file in the office of the Clerk.)

CENTRAL FOOD SERVICE FINANCIAL REPORT

UNFINISHED BUSINESS

Mrs. Hill made the motion, seconded by Dr. Heath, to adopt Policy IJA, Vocational Technical Counseling, according to the recommendation of Betty Hill's report on April 16, 1984, for the Joint Committee for ISD-89 and VT-22 on vocational education, as follows: VO-TECH COUNSELING

The Board shall provide organizational structure to promote career awareness for all students through means of staff orientation, dissemination of information to students, and coordination among staff members for enrollment to increase educational options for all students. District 1-89 and Vo-Tech District 22 shall by reciprocal agreement coordinate enrollment and programs provided for students.

R. #192 ADOPTION OF POLICY IJA, VO-TECH COUNSELING

249

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried.

L # 192 ’OLICY IJA APPROVED - CONT'D

MOTION TO FORM SCHOOL CLOSING ’OLICY COMMITTEE WITHDRAWN

Stating General Business Item No. 1 had addressed her concern with retirement of facilities, Mrs. Hermes, with approval of second, Mrs. Hill, withdrew her motion made May 21, 1984:

"I move that, I would like a committee of board members to look at our school closing policy because it states right now a certain percentage of renovation to replacements, some figure, to automatically put a building on the closing list. Now that we have a bond issue that has been repairing and replacing some things, I think maybe we may need to change that percentage figure, and we'd better do it now before school closing comes up in 84-85. We may want to change it, but it occurred to me that we may have to look at it."

MOTION FOR RECOMMENDATION ON BODINE SCHOOL OVERCROWDING FAILS

At the meeting of May 21, 1984, a motion was made by Mrs. Donwerth and seconded by Dr. Heath as follows: "That an affirmative recommendation addressing the overcrowing at Bodine Elementary School be made and that action be taken in the hopes that we can remove it from the Items Pending prior to the opening of school in the fall, 1984."

On roll call the votes were as follows: Mr. Long, no; Mrs. Hill, no; Dr. Muse, no; Mrs. Hermes, no; Dr. Heath, no; Mrs. Donwerth, aye; Ms. Brody, abstain. Five no, one aye, one abstension. The motion failed. Mrs. Hermes stated the overcrowding was addressed with the approval of item 3, Superintendent's Report, authorizing the planning for a classroom addition. NEW BUSINESS SPECIAL MEETINGS SCHEDULED FOR JUNE 7, JUNE 11, JUNE 14, AND JUNE 28, 1984

Special meetings were scheduled as follows:

Thursday, June 7, 1984, 1:00 p.m. - Termination Hearing; Conduct a Level III Grievance Hearing; and hold a work session between the Board and Staff.

Monday, June 11, 1984, 6:00 p.m. - Conduct Level III Grievance Hearings and Executive Session on personnel matters.

Thursday, June 14, 1984, 3:00 p.m. - Discussion of the 1984-85 General Fund Budget.

Thursday, June 28, 1984, 3:00 p.m. - Conduct end of fiscal year business, including purchasing and other.

HEARINGS None

REMARKS - MEMBERS OF THE BOARD AND SUPERINTENDENT

.(Remarks by the Board and Superintendent on the close of the school year prior to Board reorganization) REMARKS MRS. HILL

Mrs. Hill said she thought it had been a good year and congratulated Ms. Brody on her successful leadership of the Board.

250

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

REMARKS - MEMBERS OF THE BOARD AND THE SUPERINTENDENT

i tf ■

Dr. Muse said being on the Board had been a rare and enjoyable opportunity for him, and in a short period of time had come to respect the people serving on the Board.

^REMARKS DR. MUSE

Mrs. Hermes said it had been with staff and students, the leadership.

REMARKS MRS. HERMES

;; ;

a particularly academic year, and was very pleased professionalism of the Board, and with Ms. Brody's

After one year on the Board, Dr. Heath said he felt the Board and staff knew him well; thought Ms. Brody had done an outstanding job as Board President; and said he had enjoyed being on the Board. Mrs. Donwerth expressed appreciation to Ms.-Brody for her leadership and said she was looking forward to the Board working" together and recommitting themselves to good educational programs for the children.

REMARKS DR. HEATH REMARKS MRS. DONWERTH

Outgoing Board President Brody made the following statement: "I thought some of you would re-state some of the victories we had this year. I'd like to brag on the first bond issue in 16 years. I thought it was an important statement for our students that they have the right to be in buildings that are sound and safe and a good educational environment. We, again, have schools in the 'excellence in education' field. We had the first Presidential Academic Fitness Awards ceremony, which was a really fine thing. We adopted the 'C‘ average policy and put teams on the field and on the courts, and it wasn't as devastating as everyone thought it was going to be.

REMARKS MS. BRODY

"I remain very proud of this district for a variety of reasons. This has been a tough year fiscally, and everyone that was involved, including the teachers, the administration, board members, and parents, were out on 23rd Street and Lincoln lobbying time and time again for responsible funding for this district. I think there was no question that this city and this school system were united on providing funds for what is right in education, and I still remain very concerned that the State does not fund education at the level it should. I think we have been very lucky to have the quality we have considering what the State is willing to pay for it. And we'll all be back out there.

"We did have merit scholars, in case anybody wonders. I still think public education is the most special arena in the country, and I still maintain it is the most important. I think everything we do ripples for generations. I'm committed to urban public education--I am committed to this system. I didn't think I'd ever quote President Reagan, but he said the other day that he speaks for all elected American officials of Irish descent, so I'd like to speak for all elected officials of Irish descent and say to all of you that you do an outstanding job and don't ever forget it. I'm very proud to be a part of this district and I'm very proud of this year. Thank you."

Dr. Wright then made the following statement and presented a plaque, and gavel and sound block to Ms. Brody:

"I, too, made out a list of accomplishments that were accomplished under the leadership of Jean. The Board President is the most important person in the school district to the superintendent during the year because of the leadership, the stability of the district, the reaction to emergencies. It really is reassuring to have someone that can accept the information, the emergency, in a calm and cool manner and to also give you advice in the same way. I have appreciated your leadership in that.

H I

I Ih! h

S’ 0

"I would like to mention during this year under Jean's leadership we had three state champions: Douglass High School won the 4A Basketball Championship and met Star Spencer in the final game; John Marshall Girls in track; and Grant High School in baseball. I think that's an outstanding record for this school district, particularly when our youngsters were the best qualified on the field or on the track or on the floor because they all had at least C averages.

REMARKS DR. WRIGHT

251

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

REMARKS - MEMBERS OF THE BOARD AND SUPERINTENDENT, CONT'D REMARKS SUPERINTENDENT

"The passage of the bond issue pumped $9,340,000 into repair of the buildings, and I think this was long overdue. We appreciate your leadership in that. The Computer Equity Conference—first one for a school district in the whole country, and I think a little known secret is that Jean Brody really pushed for us to have that. The kernel of the idea came from her. We had four national merit finalists, and of those, three received national merit scholarships. The fourth one chose to go to school in-state and she received a $3,000 scholarship from the University of Oklahoma. "Recognition awards: John Marshall High School award from Terrell Bell for the National Commission on Excellence in Education. Ms. Brody accepted that on behalf of the school district in Washington, D.C. The President's Academic Fitness Awards for those senior students with a B+ or higher average; the formation of the private fund-raising foundation. We think formal acceptance of that will occur in July. The weighted advanced placement grading scale and the Assertive Discipline program initiated under your leadership. Also, Northeast High School is a finalist in Secondary School Recognition, and we think we will be hearing something on a positive note about that during June. The Joint Vocational Education Committee to establish policies between Vo-Tech 22 and our district, 1-89 was started. A higher grading scale was established; and the introduction of a computer equity board policy, which is due in June.

"Jean, I truly thank you. I think it has been a great year for me as a first year superintendent in Oklahoma City, and we really appreciate the efforts that you've made on behalf of us in the district."

'■

RECESS RECESS DECLARED 9:12 P.M. BOARD RECONVENED AT 9:28 P.M.

A motion to recess made made by Mrs. Hermes and seconded by Dr. Heath. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Mrs. Hermes, aye; Dr. Heath, aye; Mrs. Donwerth, aye; Ms. Brody, aye. All aye; the motion carried. PRESENTATION OF CERTIFICATES OF ELECTION

CERTIFICATES OF ELECTION, OATHS OF OFFICE

Mr. Ginn presented Mrs. Hermes and Mrs. Hill their Certificates of Election, issued by the County Election Board, and administered the Oath of Office. ROLL CALL OF THE NEWLY SEATED BOARD

ROLL CALL

With the Superintendent presiding, the Clerk called the roll of the newly seated Board. All members were present. ELECTION OF THE BOARD PRESIDENT FOR 1984-85 (Superintendent Presiding)

SUSAN HERMES ELECTED BOARD PRESIDENT

Dr. Wright called for nominations for the Board Presidency. Ms. Brody nominated Mrs. Hermes. There being no further nominations, Dr. Wright declared the nominations closed, and stated Mrs. Hermes could be nominated by acclamation. Ms. Brody made the motion, seconded by Mrs. Donwerth to elect Mrs. Hermes President of the Board. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Hermes, present; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth aye. Six aye, one abstention. Dr. Wright declared Susan Hermes the newly elected President of the Board of Education.

REORGANIZATION OF THE BOARD AND THE ELECTION OF OTHER OFFICERS

R. #195 LARUE DONWERTH ELECTED BOARD VICE PRESIDENT

Mrs. Hermes called for nominations for Vice President. Dr. Muse nominated Mrs. Donwerth; Mr. Long seconded the nomination. There being no further nominations, Mrs. Hermes called for a vote by acclamation. The motion to elect ' Mrs. Donwerth Vice President was made by Dr. Muse and seconded by Mrs. Hill. On roll caM the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, present; Mrs. Hermes, aye. Six aye, one abstention.

1 '

252

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

REORGANIZATION OF THE BOARD AND THE ELECTION OF OTHER OFFICERS - CONT'D

Speaking for the Selection Committee Mrs. Donwerth moved that the following persons be named as officers of the Board for 1984-85:

Clerk Treasurer Assistant Treasurer Assistant Treasurer for the Clearing Account Deputy Clerk Attorney Firm

Darrel Shepard Don Ladd Darrel Shepard

R. #196 SELECTION COMMITTEE RECOMMENDATIONS ACCEPTED

Ann Hsieh Hugh Ginn Fenton, Fenton, Smith, Reneau & Moon

The motion was seconded by Mrs. Hill. There being no further nominations, Mrs. Hermes called for the vote. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried. POLICY READOPTION

A motion was made by Mrs. Hill and seconded by Ms. Brody to readopt all Board Policies which have been previously adopted by the Board. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

R. #197 BOARD POLICIES READOPTED

INFORMATION TO THE BOARD 1.

Depositories for School Funds: Allied Oklahoma Bank American Bank of Commerce Capitol Federal Savings Bank Capitol Hill State Bank & Trust Company Central National Bank Citizens National Bank & Trust Company Commerce Bank Crossroads State Bank Fidelity Bank, National Association First National Bank & Trust Company First Bank of Britton First Security Bank & Trust Company Friendly National Bank Union Bank

Frontier State Bank Grant Square Bank & Trust Company Liberty National Bank & Trust Company Local Federal Savings & Loan Medical Center State Bank Nichols Hills Bank Northwest Bank Oklahoma National Bank & Trust Co. Quail Creek Bank Republic Bank Sooner Federal Savings & Loan Spencer State Bank United Oklahoma Bank

DEPOSITORIES FOR SCHOOL FUNDS, FISCAL AGENCIES

Fiscal Agencies:

First National Bank & Trust Company Liberty National Bank & Trust Company

BOND PREMIUM

A motion was made by Mrs. Donwerth and seconded by Dr. Heath to grant permission to pay renewal premiums on bonds as follows:

Treasurer:

Assistant Treasurer:

Assistant Treasurer for Clearing Account: Premium, $2,500.

Assistant to the Treasurer:

Blanket Fidelity Bond (expires in January), covering all Board of Education employees (Treasurer not included): Amount of Bond, $2,500; Premium, $1,370.

Deputy Clerk^Amount of Bond, $1,000; Premium, $30.

Amount of Bond, $750,000; Premium, $2,500. Amount of Bond, $750,000; Premium, $2,500. Amount of Bond, $750,000;

Amount of Bond, $750,000; Premium, $2,500.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

R. #198 i PERMISSION TO PAY BOND PREMIUMS

253 MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

REMARKS - MEMBERS OF THE BOARD COMMENTS MRS. HILL

Mrs. Hill stated she enjoyed working with the Board and felt they had accomplished a lot, especially over the last four years. She thanked Mr. Ginn for administering the Oath of Office.

COMMENTS MRS. DONWERTH

Mrs. Donwerth congratulated Mrs. Hermes on being elected President of the Board, and to Mrs. Hermes and Mrs. Hill on being sworn in again. She said she has enjoyed working with the Board; thought they were very unique and had a good working relationship.

COMMENTS MRS. HERMES

Newly seated Board President Susan Hermes made the following statement:

"As I said before, it has been a real pleasure to work with this board. Over the last four years that I've been on the board we have passed a bond issue, we have a 'C' average policy., Assertive discipline, and a host of other things, but I think what I'd like to talk most about are the .goals that this board has decided to go for and some of my personal goals. "First is that we get our students to at least the 50th percentile, and it looks like from what little information we have now that this is already happening. I want to thank staff and teachers and everybody involved for that. Dr. Lindley, that is your purview, and I thank you for pushing that. It is very, very important to us to see our students achieving.

"One of my other high goals is to work closer with the business community. The high school students said to us that they would like to see more of the business people in the classroom in a non-threatening situation, and I think we can do more of that. The business community in Oklahoma City has not always been very kind to us as a district, and we need to put some effort, not necessarily money, but personal, human relations-type effort into going out and meeting with the businesses and showing them that our students achieve, that our teachers have high expectations, that our staffs are welleducated, and that the Board cares. "Finally, I think that I would like Oklahoma City District 1-89 to be an American model of urban education for the rest of the United States. Quite often, people try to compare this district to Putnam City, Edmond, Norman, or Moore, and there isn't a comparison. When you start talking with other people from other very large urban districts with high poverty levels and a lot of fixed incomes, you find that the problems are very different (from suburban school districts). We have children from many, many different backgrounds who need and deserve and have the right, by our constitution, to an education.

"I think that we have made some real inroads in the last four years, eight years since Betty's been on, but in the last couple we've been starting to gain momentum in making this an ideal system. I would hope in the next four years that we could be a showcase for the Chicago's, the San Francisco's, the Houston's, the Dallases and the New Orleans'â&#x20AC;&#x201D;the big cities. We will never showcase Putnam City because we're not like them, but I really think we can be an ideal." EXECUTIVE SESSION

R. #199 EXECUTIVE SESSION APPROVED 9:47 P.M.

Mrs. Donwerth made the motion, seconded by Dr. Muse, that the Board go into executive session for discussion with the Board's Attorney on matters of litigation: a) b) c) d)

Robinson vs. ISD-89, CIV-81-739-2 Reagan vs. White, CJ-84-3864 Applegarth vs. Hodges, CJ-83-37 ISD-89 vs. Miller, CJ-84-3672

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried. The Board approved the executive session at '9:47 p.m.

(A mechanical, recording of the meeting to this point is on file in the office of the Clerk.) \ if

254

MINUTES OF MEETING OF JUNE 4, 1984 - CONT'D

RETURN TO OPEN SESSION

] y p

A motion to return to open meeting was made by Mrs. Hill and seconded by Ms. Brody. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried. The Board returned to open session at 10:40 p.m.

R. #200 RETURN TO OPEN MEETING 10:40 P.M.

IN OPEN MEETING

Instructions to the Board's Attorney on litigation: a)

Robinson vs. ISD-89: Mrs. Donwerth made the motion, seconded by Dr. Muse to instruct the attorney to appeal the District Court's decision to the Circuit Court. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

R. #201 ATTORNEY INSTRUCTED TO APPEAL - ROBINSON VS. ISD-89

Reagan vs. White: A motion was made by Mrs. Donwerth and seconded by Mrs. Hill to instruct the attorney to intervene in Reagan vs. White.

Applegarth vs. Hodges: Mrs. Donwerth made the motion, seconded by Dr. Heath, to instruct the attorney to advise INAPRO's attorney that the Board is not agreeable to settle in this case. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

R #202 ATTORNEY TO INTERVENE - REAGAN CASE R. #203 ATTORNEY TO ADVISE INAPRO OF BOARD'S DECISION RE SETTLEMENT

ISD-89 vs. Miller: Mrs. Hill made the motion, seconded by Dr. Heath, to instruct the attorney that no new or additional action should be taken. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

ii ‘

n h p 0 § §

ADJOURNMENT

I ij y

There being no further business, the Board adjourned at 10:43 p.m. Motion to adjourn was made by Mrs. Donwerth and seconded by Dr. Muse. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

R. #204 ATTORNEY INSTRUCTEI TO TAKE NO NEW OR ADDITIONAL ACTION ■ ISD-89 VS. MILLER

R. #205 ADJOURNMENT 10:43 P.M.

THEREUPON THE MEETING WAS ADJOURNED.

0 y I

j j j

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

I, the undersigned Clerk of the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, do hereby certify that prior to December 15th of the last calendar year the date, time and place of this regular meeting was filed in the office of the County Clerk of Oklahoma County, Oklahoma. I also certify that at least 24 hours prior to the meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting. ness my hand and seal of this School District this

day of

Clerk, Oklahoma City Board of Education

255

MINUTES OF MEETING OF JUNE 7, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY, OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, 900 NORTH KLEIN, THURSDAY, JUNE 7, 1984 AT 1:00 P.M. PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Clyde Muse

President Vice President Member Member Member Member

ABSENT:

Hugh Long

Member

CALL TO ORDER

Mrs. Hermes called the meeting to order; the invocation was given by Dr. Heath.

CALL TO ORDER

ROLL CALL

Roll call established that six of the seven Board Members were present.

ROLL CALL

SPECIAL BUSINESS

The purpose of the special meeting was as follows: 1.

Termination hearing for Ms. Dale Holman, Patrol-Campus Police, on her termination from the District's employment as recommended by her employment supervisor;

Board-Staff discussion on concerns as listed by Mrs. Hermes during the May 21, 1984 meeting of the Board.

Level III Grievance Hearings; John Scott, Barbara Outlaw (postponed)

SPECIAL BUSINESS

TERMINATION HEARING The following persons participated in the hearing for Dale Holman:

1. 2. 3. 4.

Dale Holman, Appellant Arthur Johnson, L.I.U. Local No. 1357, Appellant's Representative James Savage, Employee Relations Administrator, Respondent Darrel Tiller, Chief, Campus Police, Witness

Opening Statement by Respondent

Mr. Savage made his opening statement as follows:

"Members of the Board, we are here today to ask you to uphold the recommended termination of one of our classified employees. The appeal policy procedure that we follow is part of the State Law and part of the board policy. It allows employees to protest their recommendation for dismissal. I remind you that board policies and negotiated agreements between the Board and the School Employees Union provide that excessive absenteeism is just cause for dismissal of a classified employee. "We will show today, through testimony and evidence, that Officer Holman's supervisor d-id have just cause in recommending her dismissal. She was given fair treatment and several warnings prior to her recommendation for dismissal. She was informed about the seriousness of her attendance record; she was placed on probation and given time to improve her attendance. Records will show that here attendance did not improve; therefore, we believe that the recommendation for dismissal is justified based on the language in the Negotiated Agreement and board policy."

TERMINATION HEARING DALE HOLMAN

OPENING STATEMENT BY RESPONDENT

256 MINUTES OF MEETING OF JUNE 7, 1984 - CONT'D

Opening Statement by Appellant

OPENING STATEMENT BY APPELLANT

Mr. Johnson's opening statement was as follows: "In talking to Mrs. Holman, she felt that there was an injustice and that coming to the hearing might clear some things up that she felt was an injustice to her". Presentation of Witnesses by Respondent

DIRECT QUESTIONING 3Y RESPONDENT WITNESS #1, DARREL TILLER

Direct Questioning by Respondent - Witness #1, Darrel Tiller

Darrel Tiller, Chief of Oklahoma City Campus Police, was sworn in by Ron Day, Attorney for the District. Chief Tiller testified that he was Officer Holman's supervisor; she was assigned to the Patrol Division, night shift; she had worked various shifts throughout the year from either 11 p.m. to 7 a.m. or 7 p.m. to 7 a.m. Concerning Officer Holman's attendance, Chief Tiller stated he first discussed the attendance problem with her in November, 1983. At that time she told Chief Tiller that she had been ill, and although she had not gone to a doctor, felt she had a medical problem. He said she seemed to understand that the department viewed her absences as a problem, indicated she would try to improve. A Significant Event Report was written at this time, and she was placed on probation for 30 days. Chief Tiller said during the 30day probationary period her attendance improved; however, upon the expiration of the 30 days, her attendance problem started again.

In other testimony, Chief Tiller explained the actual day-to-day monitoring of attendance is done by the employees' immediate supervisors and he is notified when a problem develops; that he had treated Officer Holman no differently from the way he had treated other employees; and said he was aware of Officer Holman's employment as a bus driver for the Oklahoma City Public Schools in addition to her job with Campus Police.

The second time Chief Tiller discussed the attendance problem with Officer Holman was in April, 1984. The result of that conference was four days' suspension without pay. She made no statement at that time that she would try to improve her attendance. Mr. Savage stated that the Significant Event Report written on April 10, 1984, was reviewed and signed by Officer Holman; that she was given the opportunity to see it and respond to the report at that time. Chief Tiller met with Officer Holman a third time on April 26, 1984. He explained that at that time Officer Holman had completed the four day suspension, followed immediately by her normally scheduled days off; and the night she was to return to work she called in sick, but was observed working for Pupil Transportation the following morning. Chief Tiller received verbal verification from the Transportation Department and written verification from the Attendance Office that she had resumed her duties as a bus driver the morning after she had reported sick for night duty with the Campus Police. A second Significant Event Report was written at this time.

At this point, Mr. Savage introduced Exhibit 1 for the respondent, a memorandum from Douglas Markham, Director of Pupil Transportation, to Chief Tiller, stating, "Please be advised that Dale Holman did drive her bus route on April 23 and April 24." Concerning the second Significant Event Report written on April 26, on which Chief Tiller had indicated Officer Holman refused to read or sign the report, Mr. Savage asked if she explained why she would not read or sign. Chie^ Tiller stated he asked her to read and sign, and she said that given the circumstances she saw no reason for it. He then asked for and she presented her Police Commission card to Chief Tiller and she left the office.

CROSS-EXAMINATION BY RESONDENT WITNESS #1, DARREL TILLER

Cross-Examination by Appellant - Witness #1, Darrel Tiller Chief Tiller affirmed for Mr. Johnson that the second Significant Event Report, recormiending termination, was the form Officer Holman had refused to sign. There was no redirect by the Respondent.

257 MINUTES OF MEETING OF JUNE 7, 1984 - CONT'D

Presentation of Witnesses for Appellant

Direct Questioning by Appellant - Witness #2, Dale Holman

Ms. Holman was sworn in by Mr. Day. Mr. Johnson announced that Ms. Holman had a statement to make concerning the reasons for her absences, which was as follows:

DIRECT QUESTIONING BY APPELLANT WITNESS #2, DALE HOLMAN

"(Concerning) those last two days that they were talking about when I drove the school bus, I live out in the country; my nearest neighbor is over a block away. I do not have a telephone. I do have an 11-year-old child. Those last two days, it was just a few days after he had had a concussion and been in the hospital. I did call in saying I wasn't coming because I had no one to leave the child with. My next door neighbor was not at home, which meant the (next) nearest neighborâ&#x20AC;&#x2122;Was over two blocks away. I did drive the school bus during the daytime because he was in school, with somebody. But I cannot, when that child is sick or anything like that, leave him out there by himself when I cannot come up with somebody to take care of that child. It's just too far away; I'm 28 miles away from where he is." Mr. Johnson asked Ms. Holman if she wanted to speak concerning her belief that there were others in the Campus Police Department who had been off as much or more than she had been. She stated there were quite a few others in the department who had been off as much or more than she had; that they were single people with no children, and she was a single parent. She said she felt "picked on" because the others had not been suspended or terminated, and they had no responsibilities, whereas she did.

Cross-Examination by Respondent - Witness #2, Dale Holman Mr. Savage asked Officer Holman if she knew how many days she had been off work from the Campus Police during the past school year. She said the information she had said 19 days. Mr. Savage stated her report was not the official record of the Personnel Department, based on attendance reports that had been turned in, which indicated she was off ten days paid sick leave, and 22 days unpaid.

CROSS EXAMINATION BY RESPONDENT WITNESS #2, DALE HOLMAN

Concerning her statement that others had been off more than Officer Holman, Mr. Savage asked if she was saying there were other people in that department she was aware of that have had as much or more time off, excluding vacation than she had. Ms. Holman replied, "Yes."

There was no redirect by the Appellant.

Closing Statement by Respondent Mr. Savage's closing statement was as follows: "Officer Holman has been recommended for termination by her supervisor for excessive absenteeism. The recommendation is only for her job as Campus Police Officer and not as a bus driver for the school district. The Personnel Services Division has concurred in this recommendation, based on the documented evidence of poor attendance.

"She has been counselled by her supervisor, given warnings about her poor attendance and given the chance to improve. She was given a written warning about her attendance in November, placed on a 30-day probationary period. Her attendance after the end of the 30-day probationary period fell back into the same pattern as it had prior to the beginning of the 30-day probationary period. In early April she was given a written warning and reprimand for poor attendance and an act of insubordination. At this time she was suspended for four days without pay. On April 22nd, 23rd, and 24th, she called in sick on her job as a Campus Police Officer, but reported for her job as a bus driver on the mornings of April 23rd and 24th. "We believe that this employee has been given ample warning, sufficient opportunity <to improve her attendance record as shown in the testimony and the evidence presented. We respectfully request that the Board uphold the recommendation for termination."

CLOSING STATEMENT BY RESPONDENT

258 MINUTES OF MEETING OF JUNE 7, 1984 - CONT'D

Closing Statement by Appellant

Mr. Johnson made the following statement:

"The only thing I feel that I can concur with is that some justification should be made somewhere along the way. I know Ms. Holman still has her job with the Pupil Transportation (Department), but she needs the (Campus Police) job for the support of her family." Motion, Deliberation and Vote by The Board R. #206 TERMINATION OF DALE HOLMAN FROM CAMPUS POLICE DEPT. UPHELD

Dr. Heath made a motion that the Board go into executive session to discuss items related to the termination hearing of Dale Holman.

Mrs. Hermes asked Mr. Savage and Mr. Johnson for their acceptance or rejection of the evidence which was presented prior to the Board going into executive session. The Appellant, Mr. Johnson, and the Respondent, Mr. Savage, accepted all' evidence as follows: 1. 2. 3. 4. 5 6. 7. 8.

Significant Event Report dated November 9, 1983 (Campus Police Dept.) Significant Event Report dated January 9, 1984 (Pupil Transportation Department) Significant Event Report dated April 10, 1984 (Campus Police Dept.) Significant Event Report dated April 26, 1984 (Campus Police Dept.) Typed statement dated April 10, 1984 (Campus Police Dept.) Memorandum dated January 5, 1984 (Pupil Transportation Dept.) Letter of May 7, 1984 Respondent's Exhibit #1, Memorandum from Douglas Markham to Chief Tiller

Mrs. Donwerth seconded the motion to go into executive session. On roll call the votes were as follows: Ms. Brody, no; Mrs. Hill, no; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, no. Three no, three yes. The motion failed. The Board remained in open session.

A motion to uphold the termination was made by Ms. Brody and seconded by Dr. Muse. Dr. Heath stated he wanted to know the total number of days Ms. Holman had been absent since January 5 for both paid and unpaid sick leave for her job with the Campus Police Department. Mr. Savage explained that the January 5, 1984 memo included with the Board's materials indicating 19^ days absent, was attached to a Significant Event Report from the Pupil Transportation Department and did not enter into the Campus Police Department attendance issue; the report was a part of the personnel file. Dr. Heath stated again that he was not clear on how many days she had been off. Mr. Day responded that if additional evidence or argument was to be presented, it would be necessary for the Board to re-open the case; otherwise, the evidence having been concluded and all documentary evidence admitted, the dialogue should be between members of the Board rather than with representatives. There was additional discussion among the Board members concerning the dates of absences.

On roll call, the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the termination was upheld. RECESS DECLARED

Mrs. Hermes declared a recess at 1:40 p.m.

The Board returned at 1:58 p.m.

BOARD-STAFF DISCUSSION

COMPUTER COMMITTEE RECOMMENDATION

The Computer Committee's Recommendation to Put $30,000 into the Software Account Dr.' Lindley provided the Board with a written copy of the Committee's recommendations showing how many computers were recommended to be purchased and the estimated cost. He emphasized that the cost was only estimated, since the actual cost would not be known until bids were received. He said the committee had been previewing software for more than a month because

259

MINUTES OF MEETING OF JUNE 7, 1984 - CONT'D

BOARD-STAFF DISCUSSION

- CONT'D

The Computer Committee's Recommendation to Put $30,000 into the Software Account - Cont'd they believe a basic starter set of software needs to be provided in each of the sites were computers are placed. The committee asked schools for proposals with regard to being named as a site where computers were placed. Proposals were received from 16 elementary and fifth year centers, five middle schools and eight high schools. The proposals have been read and ranked, and Dr. Lindley said he would be meeting with people from Operations to select sites which will be recommended to the Superintendent. Ten elementary or fifth year sites, three middle school and three high school sites will be selected. He reminded the Board that the plan submitted in the fall of 1983 provided for a period of about three to five years to place com-puters in about ten elementary schools, three middle schools, and three high schools per year.

The committee members are: Jesse Lindley, Jeanne' Adams, Jackie Meziere, Nancy Ratzlaff, Jane Moody, Susan Ulmer, Ruth Aiello, Fred Blackmon, Laurie Pierce, Susan Murphy, Dennis Voyles, David Earle, Don Price.

Dr. Lindley introduced committee members Nancy Ratzlaff, David Earle and Ruth Aiello. Ms. Ratzlaff reported on the recommended elementary school software; Dr. Earle reported on the middle school software; and Ms. Aiello spoke concerning the recommended high school software.

There was discussion concerning what year's budget the software would be purchased from; the risk of setting a precedent by taking money from reserves; the designation of GM tax revenue for computer expenses; inservices for teachers; finding funds for hardware; and other. (Total estimated cost for purchases of software and hardware from 1983-84 budget is $316,437.) Dr. Muse stated if computers are ultimately going to be distributed throughout the entire district, there needs to be a commitment from the beginning that the three-to-five year program will be carried out. Ms. Brody stated she was committed to seeing the district carry through the plan; to address the equity issue; that the computer committee's report was good; and that it was up to the Board to figure out where the money would come from. Dr. Heath said he liked the plan, but was concerned with the expenditure of funds from reserves when it was not for an emergency-type purchase.

Mrs. Donwerth stated she was totally in favor of the proposal. Following the discussion, Mrs. Hermes, with consensus of the Board, directed the Superintendent to designate the revenues from G.M. ad valorem taxes for computers and software for 84-85 (Board to decide how the rest of the computer expenditures will be funded); to spend $60,000 from 1983-84 funds and budget $30,000 into the 1984-85 budget for software; and to budget a dollar amount (to be determined) into the 1984-85 budget for hardware.

Concerning the Vo-Tech recommendation for computer purchases, Dr. Heath stated his opinion that purchasing the less-expensive computers was an error. Dr. Wright responded that the Vo-Tech recommendation was based on the assumption that the computers they were considering would provide everything needed for the kinds of skills they were going to teach. The Computer Committee, he said, felt the computer-assisted instruction was not met by the cost efficient model. Dr. Isch stated one IBM computer was recommended for use in business classes because it was thought students would see its use in industry; but they took the viewpoint that the less-expensive computer will meet the needs of the vo-tech students.

COMPUTER COMMITTEE'S RECOMMENDATION CONT'D

260 MINUTES OF MEETING OF JUNE 7, 1984 - CONT'D

B. SCHOOL NURSE STAFFING

Nurses and Whether or Not that Staff will be Increased by One as Recommended

It was determined that an error appeared in the March 22 memo concerning the workload of nurses in the district; the report indicated 15 traveling nurses, when 16 actually serve the elementary schools. Dr. Wright said the topic should have reflected a discussion of the school nurses on equalization of staffing, etc. There are eight school nurse openings which will maintain a level of staffing, and not increase the number of nurses.

For 1984-85, it is recommended that the district retain the 36 nurse positions presently allocated; also, that adjustments in secondary nurse assignments be made to permit more equitable workloads. There will be 16 nurses serving elementary schools; 11 for middle schools; and 9 serving high schools. Mrs. Hill requested the nurses' schedules be made available to the schools showing their entire schedule so principals, teachers, and parents will know what schools their nurse is assigned to on what days. C.

TRANSPORTATION OF STUDENTS LIVING LESS THAN lk MILES FROM SCHOOL

lk Miles from School

By consensus, the Board agreed to rescind transportation for students living less than lk miles from those particular schools as recommended by staff, (selected middle school and high school routes), with the following information requested by various board members:

SPECIAL EDUCATION CLUSTERS

The Transportation of Students Living Less than

Mrs. Hermes was concerned about the students living northwest of Harding who would have to cross Classen, Western and N.W. 36th. She wanted to know where the students live and how many students ride the buses.

Mrs. Hill asked that parents be notified of impending changes in bus transportation as soon as possible; also, that this request be placed under "Items Pending" until completed.

Special Education Clusters Pat Watson, Director of Planning, Research and Evaluation, introduced Belinda Biscoe, Research Associate, to review the choices made by the planning team and why some of the choices were made. Dr. Biscoe reported as fol lows: "We started looking at this problem several months ago. The planning team had gone to the Transportation Department to investigate a problem that had been brought to Dr. Wright's attention regarding low bus ridership. In the process of talking to the personnel in Transportation regarding that problem, it was brought to our attention at that time that while we did have a number of buses in the district with just a few kids on them, there were even greater problems transporting the self-contained special ed students. To quote them, they said, 'We have special ed buses coming and goingâ&#x20AC;&#x201D;they're meeting themselves'.

"In order to get a handle on exactly what they meant by this, we came back and reviewed the self-contained special ed kids in our district who are transported to school. At that point, the problem became very clear. Last year we had a number of students who all lived in the same neighborhoods who were often going to three or four different sites for special ed classes. The problem that this posed for Transportation is that in many instances, three or four buses had to be dispatched to one neighborhood because time did not permit getting those students to those varied locations on time.

"In an effort to try to make more sense out of this, we came up with a plan to get a handle on all the problems (with the transportation of special ed students). Number one, there was a problem with where students were assigned and where they were going to school in terms of students who live in the same neighborhood. Secondly, there were problems that seemed to focus around the times the various schools started and ended their school day which caused varying times that

261 MINUTES OF MEETING OF JUNE 7, 1984 - CONT'D

â&#x20AC;˘ 0

Special Education Clusters - Cont'd

special ed students were picked up. There is really no consensus in the pattern of times, and that was creating additional layers and tiers of buses that had to be dispatched. In addition to that, there were problems with the number of special ed sites and the way these sites were clustered. All of these combined to make the problems that we mentioned in the report.

SPECIAL EDUCATION CLUSTERS CONT'D

"What we proposed was clustering sites so that we, over time, decrease the amount of money that we have to spend for fuel. In addition, this eliminates a number of the tiers that we have to use for transportating special students. Under that reduction, we will be able to eliminate buses, drivers, benefits, and all the costs that feed into that." Mrs. Watson pointed out that the savings would be annual savings as opposed to one-time savings; that the estimates were "low", because in addition to salaries and equipment, they were speaking to gasoline savings since distances buses travel will be cut; also, student time on buses will be reduced. Ms. Brody stated she disagreed with changing the original recommendation of moving programs to Harding to now have them moved to Hoover since all but one student lives in the Harding district. Dr. Lindley explained that many parents want their children to be in a school where they can be mainstreamed. He said it is anticipated that over a period of time the north side of town will need a school with a "special ed component" where several classes could be placed in building, such as the one at Jefferson for the south side. Also, the Hoover facility was felt to be better than Harding because of Harding's multi-floor levels. Dr. Heath stated his concern about moving E.D. students from Parmelee and Prairie Queen and putting one at Lee and one at Heronville. He said he preferred to use the better buildings that had space. Also, he had concerns about taking an emotionally disturbed youngster out of his community only because it would save money. There was additional discussion about the criteria used, the redirecting of funds from transportation to supplies and materials, the number of students to be reassigned, and other. Mrs. Hill stated she opposed the plan because she felt if a future bond issue is expected to pass, that the special ed programs should be housed in the best facilities available. She also opposed moving programs into schools were there are none presently. The Board then discussed each program reasignment recommended, and consensus was reached on all but the following, with requests for more information to be taken to the Board:

Fillmore, Heronville, Lee, Prairie Queen, Stand Watie: concern about all of these changes. Parmelee:

Dr. Heath expressed

Mrs. Donwerth questioned the move of programs to Prairie Queen.

Harding: Mrs. Hermes said she would rather see the programs at Moon than at Harding because Moon was a better facility.

At 4:24 p.m. Mrs. Hermes declared a recess.

The Board returned at 4:33 p.m.

RECESS DECLARED

262 MTNUTES OF MEETING OF JUNE 7, 1984 - CONT'D

E. CONSULTANTS

Consultants (The Board had previously been given written reports on the Educational Consultant's Role in this District, Consultant Services to Oklahoma City Public Schools, job descriptions of consultants, and Vocational Coordinating and Consultant Services.) Most of the discussion concerned the attitude of teachers and principals toward the consultantsâ&#x20AC;&#x201D;the poor image they seemed to have. Mrs. Hill remarked that reducing the number of consultants was a high priority to many people when budget cuts were being considered.

Ms. Brody said she would like the Educational Services Department to address the image problem of the consultants and encourage them to be more aggressive and visible. Mrs. Hermes commented the consultants are perceived as either not in their assigned buildings or as a threat to teachers; however, she had heard some very complimentary reports about bilingual consultants. Mrs. Hermes said she would like to see the consultants find ways to "tie schools together" so they can get to know each other, as well as other things to help teachers by giving them materials and recommendations they could use.

Dr. Wright commented about a paragraph in the report which said that a lot of times principals don't express appreciation for consultants until they have a problem and then they want one out at their building right away. The principal's appreciation for the consultant then increases for a period of time, but is lost after the immediacy of the problem goes away. He said he and Dr. Lindley would work on making changes in that respect. Ms. Brody said both consultants and school nurses had been taken for granted except when they were needed, and then they were there right away.

Dr. Heath said another way the consultants can be helpful is when there is a disagreement between a principal and a teacher. The consultant can help the teacher or principal see the other's point of view. Mrs. Hill suggested the consultants might need to spend more time indistrict working with teachers and principals rather than attending conferences or other activities outside of the district.

LEVEL III GRIEVANCE HEARINGS

LEVEL III GRIEVANCE HEARINGS FOR SCOn AND OUTLAW POSTPONED

Level III Grievance Hearings had been scheduled for John Scott and Barbara Outlaw. Georgia Iannello, President, AFT Local 2309, stated she had been in touch with Dr. Wright and Dr. Nusbaum the day before and requested the two hearings be postponed because of unforeseen complications and personal problems of the grievants. Mrs. Mason said neither she nor Dr. Smythe, Principal, Northwest been informed that the grievances were to be cancelled; and that provision in the contract which says changes in the meeting time writing and are to be agreed upon by both parties, which did not

Classen, had there is a shall be made in take place.

Dr. Wright explained he and Dr. Nusbaum had spoken with Ms. Iannello on June 6, 1984. Dr. Wright said he told her he felt that due to the circumstances it would be advisable to not have the hearings, but that that they were not actually cancelled. He said Ms. Mason and the principals had not been informed because it was within the power of the Board to go ahead and hear the grievances as scheduled, even if the grievants were not present. He said he did not have mutual agreement at that time to cancel the hearings, only conversation with the Board President. Following additional discussion, Dr. Wright stated in the future he would contact all board members of any requested changes in scheduled hearings and would make sure administration would attend hearings when adate is set, and would expect the union to also attend hearings as scheduled.

R. #207 SCOTT AND OUTLAW HEARINGS TO BE RESCHEDULED

Dr. Muse made a motion, seconded by Mrs. Donwerth, that the two hearings as listed in the agenda be rescheduled as expeditiously as possible. On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, no; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. Five aye, one no. The motion carried.

263 MINUTES OF MEETING OF JUNE 7, 1984 - CONT'D

0 h

ADJOURNMENT

There being no further business, the Board adjourned at 5:35 p.m. Motion to adjourn was made by Mrs. Donwerth and seconded by Dr. Muse. On roil call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

THEREUPON THE MEETING WAS ADJOURNED.

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA ) j;

day of

R. #208 ADJOURNMENT 5:35 P.M.

264 MTNUTES OF MEETING OF JUNE 11, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY, OKLAHOMA, SCHEDULED A SPECIAL MEETING FOR THE BOARD ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, THURSDAY, JUNE 14, 1984 AT 3:00 P.M.

ABSENT:

Present:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member Member

Darrel Shepard, Clerk.

SPECIAL BUSINESS

The purpose of the meeting was for 1) Level III Grievance Hearings for Roberta Finley and Emily Lewis; 2) an executive session to discuss the appointment and/or employment of school principals.

By mutual consent of members of the Board, no quorum was present; no business could be transacted.

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

Witness my hand and seal of this School District this .

day of

Clerk, Oklahoma City Board of Education

265

MINUTES OF MEETING OF JUNE 14, 1984 ======

========

==========

PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member Member

CALL TO ORDER

Mrs. Hermes called the meeting to order; the invocation was given by Dr. Heath.

CALL TO ORDER

ROLL CALL

Roll call established that all seven Board Members were present. at 3:05 p.m.)

(Mr. Long arrived

ROLL CALL

SPECIAL BUSINESS Mrs. Hermes stated the purpose of the meeting was for 1) an executive session to discuss the appointment and/or employment of school principals; and 2) discussion and consideration of the 1984-85 General Fund Budget.

SPECIAL BUSINESS

Mrs. Hermes announced that word had been received that day that Northeast High School was selected as one of 114 outstanding high schools in the nation to receive the Secondary School Recognition Award from T. H. Bell, Secretary of the U. S. Department of Education. Mrs. Hermes said the Board was "ecstatic" and grateful to Mr. Elton Matthews, Principal of Northeast, the Northeast High School staff and students, and especially Betty Mason, who encouraged Mr. Matthews to enter the competition.

Mr. Matthews said he was enjoying the honor and privilege that go along with being named an outstanding high school in America, and said the students and staff will certainly look forward to the honor next year. Mr. Matthews gave special recognition to Assistant Principal Terri Miller for writing much of the application. Dr. Wright commented that receiving the honor was the result of a real team effort. He also pointed out that this was the second year in a row that a high school in this district had received this award.

Ms. Brody added that it was terrific to win and be recognized nationally excellent urban public school system. She thanked the staff and parents have stayed with the district through difficult times. She also said it commendable that during Dr. Wright's initial year as Superintendent that the district's schools would receive such an award.

as an that was one of

EXECUTIVE SESSION Mrs. Hill made the motion, seconded by Ms. Brody, that the Board go into executive session to discuss the appointment and/or employment of school principals. On roll calkthe votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

R. #209 EXECUTIVE SESSION APPROVED 3:13 P.M.

266 MINUTES OF MEETING OF JUNE 14, 1984 - CONT'D

R. #210 RETURN TO OPEN MEETING 4:55 P.M.

RETURN TO OPEN MEETING

A motion to return to open meeting was made by Ms. Brody and seconded by Mrs. Donwerth. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

SPECIAL BUSINESS, CONTINUED MOTION TO ACCEPT PRINCIPAL EMPLOYMENTS/ ASSIGNMENTS FAILS

SPECIAL MEETINGS SCHEDULED

Naming of School Principals

Ms. Brody made the motion, seconded by Dr. Muse, that the board accept the recommendation of Dr. Wright for the the appointment and employment of principals at the following schools as discussed in executive session: Arcadia, Burbank, Page Woodson, Polk, Stand.Watie, Gatewood. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, no; Mrs. Hill, no; Mrs. Donwerth, no; Dr. Muse, aye; Dr. Heath, no; Mrs. Hermes, aye. Three aye, four no; the motion failed. Special meetings were scheduled for the following dates:

Monday, July 9, 1984 (3:00 p.m.): Level III Grievance Hearing for Dempsey Patton (alternate date July 30, 1984)

Monday, July 30, 1984 (3:00 p.m.): Scott, Barbara Outlaw.

Two Level III Grievance Hearings, John

Monday, August 13, 1984 (6:00 p.m.): Level III Grievance for Ron Cable and Fred Blackmon. 3.

Discussion and consideration of the 1984-85 General Fund Budget Mrs. Hermes announced that two board members would not be able to stay for the discussion of the budget. It was decided to reschedule the Regular meeting of June 18, 1984 to begin at 3:00 p.m. for discussion of the budget, with regular business commencing at 7:00 p.m.

R. #211 BUDGET DISCUSSION SCHEDULED FOR JUNE 18, 1984

A motion was made by Mrs. Hill and seconded by Dr. Heath to set a budget meeting Monday, June 18, 1984 at 3:00 p.m. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

ADJOURNMENT

R. #212 ADJOURNMENT 5:30 P.M.

There being no further business, the Board adjourned at 5:30 p.m. Motion to adjourn was made by Mrs. Donwerth and seconded by Dr. Muse.. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried. THEREUPON THE MEETING WAS ADJOURNED

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

day of

Clerk, Oklahoma City Board of Education

267 MINUTES OF MEETING OF JUNE 18, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JUNE 18, 1984 AT 3:00 P.M.

PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Hugh Long *'â&#x2013; Clyde Muse

President Vice President Member Member Member Member Member (entered at 7 p.m.)

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Ronald Day, Attorney; central Office staff members, representatives from professional groups, the news media and other interested persons.

CALL TO ORDER

Mrs. Hermes called the meeting to order and gave the invocation.

CALL TO ORDER

ROLL CALL Roll call established that six of the seven Board Members were present. (Dr. Muse entered the meeting at 7:00 p.m.)

ROLL CALL

MINUTES OF PREVIOUS MEETING

On motion by Mrs. Hill, seconded by Ms. Brody, the minutes of the meeting of June 4, 1984, were approved with one correction: page M-7, item 3, correction of typographical error ("...initial phases of planning..."). On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

R. #210 MINUTES APPROVED

BUDGET DISCUSSION

Mrs. Hermes asked Dr. Wright to introduce the topic of discussion, the 1984-85 General Fund Budget. Dr. Wright began the budget discussion with the following statement to the Board: "I'd like to remind you that the 1983-84 budget is not complete at this point in time; however, as we have given you in previous information, we think we will end up at $87,400,000 being expended in the 83-84 school year. That figure will include repaying $280,000 for the Chapter I overpayment; $316,000 for Phase I of the computer equity program; and now we think it will also include $331,000 to pay for a workers' compensation insurance premium that we found out about this week. This payment is a result of the Star School incident and our experience modification factor in that matter. There may be a chance, if the revenues and the expenditures do not fall out properly, that we would have to bring the Chapter I expenditures into the 84-85 school budget.

"With that in mind, I would like you to know that we have two major concerns: One being that the revenues won't meet the expectations. We don't think that will happen, but it is a problem that can occur. Secondly, that we might come up with other unexpected large expenditures like the one I just mentioned for the workers' compensation insurance premium that would have to come out of this year's budget, 83-84. "We will make adjustments in order to balance the 1983-84 budget in the final purchasing due on your June 28th meeting; and in preparation for 1984-85 budget adoption scheduled for July 2. With those things in mind, I would suggest that we commence on the budget data book for 1984-85 by going through it page by page."

BUDGET DISCUSSION

268

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

BUDGET DISCUSSION - CONT'D

3UDGET DISCUSSION lONT'D

Dr. Wright, Dr. Smith, and other staff members then discussed the various aspects of the budget, reviewing each line item account and responding to questions by board members. Suggestions for changes and corrections were noted and the Superintendent said that revised copies of budget sheets would be provided at the next discussion meeting.

Much of the discussion centered around travel accounts (series 031.21), expenses for negotiations (series 0130.27), teacher allocations (series 0213.00), and warehouse storeroom stock (series 240.00). In all, Account 110.02 through Account 250.09 were reviewed. Dr. Wright stated that the discussion would begin with Account 310.01 at the next budget session.

RECESS DECLARED

Mrs. Hermes declared a recess at 6:25 p.m.

The Board returned at 7:00 p.m.

COMMITTEE REPORTS - BOARD MEMBER COMMENTS COMMENTS )R. HEATH

Dr. Heath reported he visited Belle Isle Secondary School the past week, and was given a tour of the site by Principal Orel Peak. Dr. Heath said he was extremely pleased with the building in terms of how it is going to "fit" the handicapped when the remodeling is completed.

COMMENTS *IRS. HERMES

Mrs. Hermes repeated the announcement that Northeast High School was named one of 114 secondary schools nationally recognized as excellent by the U. S. Department of Education's Secondary School Recognition Program. She also reported that in the International Reading Olympics held recently, Arcadia Elementary came in first place, and Hayes Elementary School came in second. She commended Arcadia Principal Norma Cole and Hayes Principal Donna Hicks for guiding their students and staffs toward that accomplishment. As a final comment, Mrs. Hermes said she had officiated at Enterprise Square the evening of June 15, where Oklahoma City Public Schools students were given certificates, pins, and coupons for perfect attendance during the month of May. She reported that out of 41,000 students, 12,000 had perfect attendance during May. ITEMS PENDING

ITEMS PENDING

Establishing of non-profit, fund raising foundation guidelines

Computer Equity Policy

Notice to parents re eliminating under "1% mile" bus service

Mrs. Hermes asked that the committee report on the District's plans for the 1989 Oklahoma Centennial appear under "Items Pending". Mrs. Hill stated Policy IGD, Co-Curricular Activities, and the regulations for the Vo-Tech policy were not listed. Dr. Wright responded that both items have been reviewed by staff and will be brought back to the Board.

HEARINGS None

LEGAL REPORT

ATTORNEY'S REPORT

Mr. Ronald Day reported as follows: Robinson vs. ISD-89

"In the Randy Robinson case, after the last Board Meeting, in accordance with the Board's'instructions, I lodged a timely appeal from the District Court's decision to the Tenth Circuit Court of Appeals in Denver, Colorado.

269

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

0 5; : ?

LEGAL REPORT - CONT'D Reagan vs. White

"In the case of Jerrie Reagan vs. Phil White, County Superintendent of Schools, pursuant to the Board's instructions, I filed a motion of brief to intervene in that case to protect the Board's interest since the plaintiff is seeking to deannex the Star Spencer area from 1-89. Last Friday, June 15, Judge Charles Owens sustained that motion, so we are now in that case as a party."

ATTORNEY'S REPORT CONT'D

SUPERINTENDENT'S REPORT

Dr. Wright stated one more early childhood development program grant, for Horace Mann, was to be added to the four listed under item (c). Also, Dr. Wright informed the Board that the total amount of the grant application for psychometric services, item (d) was to be increased to $475,000 from .the $399,832.85 as shown on the abstract.

R. #211 AUTHORIZATION TO APPLY FOR GRANTS

Ms. Brody made the motion, seconded by Mrs. Donwerth, to authorize the President of the Board and/or the Superintendent to execute documents and forms as reguired to apply for the following grants: (a)

Adult Basic Education Program, under PL 91-230 Adult Education Act.

(b)

Delinquency Prevention Program, under Juvenile Justice and Delinquency Prevention Act - PL 93-415 and PL 96-509.

(c)

Early Childhood Development Programs; four programs proposed: one each at Eugene Field, Fillmore, Lincoln, and Western Village Schools. Funding authorized under Senate Bill #368, 1984 Oklahoma Legislature.

(d)

Psychometric Services Program, funded under Senate Bill #368, 1984 Oklahoma Legislature.

(e)

Alternative Education Program (S.A.G.E), under Senate Bill #368, 1984 Oklahoma Legislature.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried. With agreement from the Board, Dr. Wright presented Superintendent's Report items 4 and 5, followed by items 2 and 3. 4.

Dr. Heath moved to grant permission to direct the following persons to attend conferences as indicated: At No General Fund Travel Expense to the School District

(a)

E. Maxine Factory, Safety Coordinator, Business Services, Life Safety Code and Oklahoma Safety Council, Denver, CO, and Grant Lodge, OK, June 11-19, 1984. Confirmation

(b)

John Haag, Leadman; Richard Martin, Leadman; Mike Fletcher, Mechanic; Charles Eddington, Mechanic; Stanley Garrett, Foreman, Ted Fletcher, Leadman, Garage Services, Ward Bus Bodies Hands On Training Session, Conway, AR, June 21-22, 1984.

Mrs. Hermes recommended that the Board vote separately on the two travel items, and asked Dr. Heath to change his motion to reflect that. She stated the Board had asked for no confirmations of travel, and felt the request should have been submitted far enough in advance to have received prior approval.

Dr. Heath stated he wanted to let his motion stand. Mrs. Hill seconded the .motion. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs * Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, no. Six aye, one no; the motion carried.

R. #212 PROFESSIONAL TRAVEL APPROVED

270

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D POLICY JBL, EQUAL EDUCATIONAL OPPORTUNITY (COMPUTERS), FOR ACTION JUNE 28, 1984

Dr. Wright presented Policy JBL, Equal Educational Opportunities, Computers, with suggested changes as follows (for action June 28, 1984):

EQUAL EDUCATIONAL OPPORTUNITIES (COMPUTERS) The Board believes that -the students should have access to computer literacy and computer assisted instruction regardless of gender, race, socio-economic status, ability level, or handicap. All staff required to use computers shall have appropriate training, 44 The Board further directs that selected software will be free of sexual and racial bias.

Mrs. Hermes remarked that the policy and the decision to implement the computer committee's plan made the district a leader. She expressed in appreciation to the committee. Dr. Wright mentioned that the Board's intention is to the 1983-84 and 1984-85 school years for the purchase software which will fully implement Phase I and Phase Committee's program, He said the committee was to be their work.

allocate $646,000 over of computers and II of the Computer congratulated for

Mrs. Hermes requested staff write letters to the members of the Computer Committee recognizing their efforts, and have them placed in their personnel files.

CAT TEST RESULTS

Special Staff Reports (a)

CAT Test Results Dr. Wright breifly summarized the Preliminary Report of the Oklahoma City Public Schools District Testing for School Year 1983-84. Dr. Wright pointed out in Table I of the report that the Total Reading improved, grades K-ll, from 45% at or above the 50th percentile in 1983 to 48% in 1984; and in Total Mathematics, grades K-ll, scores went from 46% at or above the 50th percentile in 1983 to 52% in 1984. In Table 2, Dr. Wright reported median percentiles for grades K-4 in Reading between 1983 and 1984 had an increase at every grade level. There was an increase in mathematics in every grade level except Kindergarten.

Table 3, Median Percentile for Grades 5-8, showed a similar trend line, Dr. Wright said, with an exception in reading, grade 6, which remained the same. In mathematics, each grade level scored higher in 1984 than in 1983. In Table 4, Median Percentiles for Grades 9-11, the scores in reading remained the same for grades 10 and 11; increased for grade 9. In mathematics, scores increased at grades 9 and 11 and remained the same at grade 10.

SPECIAL ED CLUSTERS

(b)

Special Education Clusters (Carry-over from June 7, 1984 meeting with the Board - need for additional information) Dr. Wright referred to the June 12 memorandum from the Research Department, the revised update on Proposed Site Selections for the Self-Contained Special Ed Students. Attachment I reflected the changes in placement of special ed programs following Board direction at the Board Meeting of June 7, 1984.

271

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

Special Staff Reports

(b)

Special Education Clusters - Cont'd

SPECIAL ED CLUSTERS CONT'D

There was discussion concerning moving one E.D. class to Parmelee, the cost of moving annexes, the reduced savings after changes from the original plan, and the advantages and disadvantages of moving particular programs. Mrs. Donwerth stated she was opposed to moving the E.D. class to Parmelee because it would necessitate the use of an annex. Dr. Heath opposed moving that same program to Heronville because it would double the number of emotionally disturbed students at that school. Mr. Long agreed with Dr. Heath that the E.D."class should not be moved to Heronville.

Ms. Brody commented she thought it was unfair to staff who were attempting to eliminate the waste of resources by creating the special ed clusters, to continually hear that they are not thinking of the child. She also said she felt even the oldest building in the district would be better than using an annex. Mrs. Watson then made the following (edited) statement:

"We feel the plan has maximum student benefits. First of all, it offers a standard time to begin and end a day, which is an improvement over what we've had in the past. With the plan, we get two things in combination: maximum instructional time, and minimum time spent on a bus. Students who have been spending an excess of one hour on the bus will no longer; they will spend less than 45 minutes on the bus. "The plan that we presented are the proposed site selections for 1984-85 and the self-contained special ed classrooms for special ed students. It has one characteristic that we feel is unique; the concept of a "service region". The service region allows us to standardize times; it allows us to cluster in the main part of the district, and eventually to have some type of every program in each region. It allows for the bus routes to loop. That is, the same bus can be used for multiple purposes rather than using three buses in the same area.

Mrs. Watson then discussed the features of the northern, central, and southern "service regions". In conclusion, she stated the minimum savings would be $136,000, and could be as great as $178,000. She said an additional $50,000 could be saved from federal funds.

Following additional discussion, it was decided to leave the E.D. class at Prairie Queen. Dr. Wright said staff would proceed with the plan, with self-contained special education classes to be placed as indicated in Attachment I of the Research Department proposal as follows: Attachment I

Service Reqion

Proposed Programs

Current Programs

School

North

Burbank

2 ED

North

Johnson

2 Multi-Handicapped 3 Physically Handicapped 2 Trainable

North

Ridgeview

Central

Buchanan

Central

Eugene Field

Central

Kaiser

Canrents

2 Multi-Handicapped 3 Physically Handicapped 2 Trainable 1 ED

2 Blind and Visually Inpaired 1 Trainable

2 Blind and Visually Inpaired 2 Trainable * 2 ED **

2 EH 1 LD

2 EH ** 1 LD **

*Denotes program changes made at Siperintendent's Staff meeting May 14, 1984. **Denotes program changes made after Board Meeting on June 7, 1984.

Minimum deduction from original savings estimated to be from $14,000 to a maxinun deduction of $42,000

272 MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

(b) Special Education Clusters - Cont'd ___ _______________________________________________________ 7Service Current Programs Proposed Programs School Region “TED Central Mark Twain

SPECIAL ED' CLUSTERS CONT'D

- •;

3 Hearing Inpaired

Comments

3 Hearing Inpaired

Central

Monroe

Central

Putnam Heicfits

South

Fillmore

1 EH 1 LD

1 EH ** 1 LD **

South

Heronville

1 ED

South

Lee

2 Trainable

1 EH ** 1 ED **

South

Pannelee

1 ED

All Proposed Programs ** Deleted Minimal Inpact

No Inpact

NO PROGRAMS

Mininun deduction from original savings estimated to be approximate? $14,000

1 ED

South

Prairie Queen

1 ED

South

Rancho Village

5 Physically Handicapped ■1 Multi-Handicapped

5 Physcially Handicapped 1 Multi-Handicapped

South

Stand Watie

2 Trainable 1 EH

3 Trainable *

Central

Lincoln 5th Year Center

1 Hearing Inpaired

1 Hearing Inpaired 2 ED

Central

Page-Woodson 5th Year Centei

1 EH 1 ED

1 EH 1 LD

Central

Trunan 5th Year Center

1 ED 1 LD

North

Hoover M.S.

1 Trainable

1 Trainable *

Central

Harding M.S.

1 ED

2 ED

Central

Moon M.S.

1 ED 1 Hearing Inpaired

Central

Taft M.S.

1 Blind and Visually Inpaired 1 ED

1 Blind and Visually Inpaired 1 ED 1 Hearing Inpaired

South

Jefferson M.S.

1 Physically Handicapped

1 Physical ly:Handicapped 1 Trainable 1 ED

South

Roosevelt. M.S.

1 ED

South

Webster M.S.

1 Trainable

Central

Classen H.S.

2 Hearing Inpaired 1 Blind and Visually Inpaired

2 Hearing Inpaired * 1 Blind and Visually Inpaired

Central

Cleveland KS.

2 Trainable

Central

Douglass H.S.

1 ED

Central

Northwest Classen H.S.

1 ED

2 ED

South

Capitol Hill H.S.

1 ED

1 ED *

A move back to Moon would reduce the savings significantly

.— •

27.3

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D ....

—" —

... '............................................................................................. ' —.----- ——s=^=

SUPERINTENDENT'S REPORT - CONT'D

Special Staff Reports

(b)

Special Education Clusters - Cont'd

Dr. Heath stated he hoped the Board would make a special effort to not go through the same shifting of programs next year because of the adverse impact on special education students when they are moved to a different building.

SPECIAL ED CLUSTERS CONT'D

Mrs. Watson responded that the purpose of the plan was to establish permanancy in the sites and to develop a plan that will allow continuity. Dr. Wright pointed out that every year requires some changes in programs, and next year there may be a recommendation for changes for whatever the reasons might be. 3.

Item 3 was recommended consideration to designate Bodine Elementary School as a "stand alone school" to include grades K, 1, 2, 3, 4, and 5, beginning with the 1984-85 school year. (For action July 2, 1984) Mrs. Watson reported as follows:

"1972-73 was the first year of the Oklahoma City Public Schools desegregation plan. The Federal Court Order contained the following statement and definition: "If any school in a K-5 cluster is already desegregated, then the school would continue to operate as a school enrolling grades K-5." In other words, schools that fit the stated definition would have no cause for students to be transported in to achieve racial balance. Also, fifth grade students in those naturally integrated neighborhoods would not attend a fifth year center, but would remain at the local K-5 school. "In this report, naturally integrated schools will be referred to as "stand-alone schools". In 1972 we had seven such stand-alone schools that the Finger Plan allowed to remain K-5. Over the years, those neighborhoods became no longer integrated and some reassignments were made. Today we have two K-5 schools, Arcadia and Horace Mann.

"Here is a working definition of "stand-alone school", that I'd like to go over because it is very important what we interpret as a stand-alone elementary school. In 1972, stand alone meant K-5. Our definition is a bit broader now. A stand-alone school may be a K-4 or a K-5 elementary school, to which no students are transported and from which no students are transported for the purpose of achieving racial balance. You may transport out for the purpose of overcrowding; Edgemere is an example of a K-4 that is a stand-alone school, but transports out because of overcrowding. But if we had transported for racial balance, we would not consider it a stand-alone school any longer. "The current definition of stand-alone schools shown here has been broadened to include K-4 schools. At the present time, there are three such K-4 stand alone schools, Harrison, Edgemere, and Western Village. In summary, continuing to create new K-5 stand-alone schools is consistent with the intent of the OCPS desegregation plan and past practice. Additionally, establishing new K-5 schools would reduce transportation costs in most instances. Last, the fifth year center and K-5 cluster concept, the heart of the Finger Plan, must be kept strong and intact for desegregation of schools that are not naturally integrated. An example of creating a new K-5 stand-alone school at Bodine will now be illustrated by Dr. Belinda Biscoe, and after a brief overview, Dr. Biscoe will respond to your questions." Dr. Biscoe then addressed the Board concerning the feasibility of making Bodine Elementary School a K-5 stand-alone school for the 1984-85 school year. She stated that from 1981-82 until now the Bodine neighborhood had remained a very integrated neighborhood, and that making Bodine a standalone school would save $18,000 per year in transportation costs. To imple■ ment a plan to make Bodine a stand-alone school would affect 152 students; 51 blacks students and 101 "other".

BODINE TO BE DESIGNATED STAND-ALONE FOR ACTION JULY 2, 1984

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D BODINE TO BE DESIGNATED STAND-ALONE FOR ACTION JULY 2, 1984 CONT'D

Bodine School - Cont'd Dr. Biscoe described the steps taken to make Bodine a stand-alone, the distance the reassigned students would travel, the impact on Creston Hills Fifth Year Center. She presented two options for the reassignments to Creston Hills.

The first option would be to leave Creston Hills "status quo", with the enrollment being below 200 and the black/total ratio being out of compliance. Next year, when school closings are considered, recommendations to balance Creston Hills could be forthcoming. The second option involved reassigning fifth year students at Creston Hills who have a common middle school assignment with Creston Hills. Taft is the middle school that Creston Hills students currently attend. Dr. Biscoe said other elementary feeders that also have Taft as a middle school assignment were considered, and Mark Twain and Madison were considered the two more viable options. She then presented data for the Board to consider the two options. (A copy of the Research Department's written report is on file in the office of the Clerk.) Dr. Biscoe pointed out that once the students from the Bodine attendance area are brought back to Bodine School, an additional four portables would be needed in addition to the 14 currently there. She said once the new classroom addition is completed, Bodine will still need at least nine portables to accomodate the regular students as well as the special programs that they currently house there.

Dr. Biscoe, Mrs. Watson, and Dr. Wright responded to questions from Board members. There was discussion of the growth of the Bodine area, other schools in the area that could be re-opened, building additonal space at Bodine, impact on fifth year centers, and other. Dr. Muse referred to the 11 Creston Hills students that, under the plan, would be transported two miles farther. He said, "That's being justified by stating that the only thing is that they're going further, but the time (on the bus) is no different because they're going to be on the expressway. It seems to me the black community is being asked to continue to pay the bulk of the price; to redress the inequities that the black community had nothing to do with developing. I don't like it, and I am not, at this point, ready to receive it." Mrs. Hermes asked for an update on a K-4 stand-alone, and what that would do to the black/other ratio at Bodine; what it would do to the new assignments of children who are being bused in there now; what the cost savings would be; the number of annexes that would be needed at Bodine; and the capacity versus enrollment.

Mrs. Hill stated she did not want to "piecemeal", or take one at a time, the stand-alone schools when the original memo said three schools in the district could be K-5 stand-alone, two of them in her district. She requested figures on those two schools. She also expressed concern at having Madison Elementary students attend Creston Hills.

Mrs. Hill asked about the students in the Kerr Village Apartments. Dr. Biscoe responded that currently, the students living in the Kerr Village Apartments are bused into Mark Twain. Mrs. Donwerth commented that the 109 students being bused to Creston Hills from the Bodine area include 37 blacks and 72 others. She stated she would love to see Bodine become a stand-alone K-5 school, and hoped it could be done withouth interrupting all the other schools in the process. She felt the area had been naturally integrated, had shown good faith and would be a good example for other schools to follow.

Dr.' Muse responded that he could understand the sentiment, but he saw, eventually, "all black kids, one through four, being bused to northwest, southwest; no white kids bused to fifth year centers, and the real integration experience not beginning until they make some kind of sacrifice in the middle school" area. I do not think that's fair."

275

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

Bodine School - Cont'd Dr. Wright said that had been discussed and was part of the commitment that that not happen. He said Bodine comes as close to meeting the standards for stand-alone status as any school in the district.

BODINE TO BE DESIGNATED ;STAND-ALONE FOR ACTION JULY 2, 1984 CONT1D

Following other discussion, Mrs. Hermes asked Mr. Moore about the fifth year centers special interest instruction; what other programs and opportunities the fifth year center students have. Mr. Moore described what programs are available in the fifth year centers. He said when the program began, the intent was to equip the centers with activities and programs that would make them unique as an attempt to attract persons to the area; however, the programs in the fifth year centers are no longer unique because they are in the K-4 schools as well. He stated only'the strings program and the visual arts program conducted by the artists-in-residence were unique to the fifth year centers.

Mrs. Hermes said the fifth year centers should be kept unique in order to continue to have a strong desegregation program. Dr. Wright said he would take back to the Board some other options and speak to the other areas of concern on July 2.

CAT Test Results Janie Hall, Test Specialist, presented her report on the CAT test results as follows: "The Board gave us a goal last fall which said that by fall of 1986 the students in Oklahoma City Schools would be at or above the national norm in reading and in math skills. If you recall, when we talk about the national norm, we are talking about a group of students that are real students; some of them are low, some are middle, some are high. To look like the national norms, we mean that about half of our students would be at or above the 50th percentile.

"In 1979 we had 40% of our students at or above the 50th percentile in reading; 41% of our students were at or above the 50th percentile in math. Moving to 1980, 43% of our students were at or above the 50th percentile in reading; 44% in math. In 1981, 45% in both reading and math. From 1981 to 1983 you see a bit of a plateau and if you recall what it's like to work with kids at home or school, you remember that kids do reach plateaus. You have some peaks and some plateaus, and even some valleys sometimes. The valleys particularly come after years of notable achievement. From 1983 to 1984, in the spring of 1984 48% of our students were at or above the 50th percentile in reading; 52% of our students were at or above the 50th percentile in math. "There were a number of new instructional programs that went on in 83-84, and I will be looking at those in conjunction with the CAT results over the summer and bringing you a full report relating the results to those programs in the fall. "The thing I really want to say here is that two years ahead of our deadline we have 52% of our students at or above the 50th percentile in math, so we exceeded our expectations this year in math, and we're only 2 percentage points below in reading. This is not gains--this is students we have this year relative to students in previous years, and I will be bringing you gains on a matched sample, which will probably mirror this very closely. Also, in the fall following that report, I will be working with principals and teachers with a needs assessment, which breaks the CAT down into category objectives and shows us our strengths and weaknesses so that we can address the areas that are still areas of weakness and bring those up."

CAT TEST RESULTS

276

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

PERSONNEL REPORT R. #213 â&#x20AC;&#x2122;ERSONNEL REPORT APPROVED

Ms. Brody made the motion, seconded by Mrs. Hill, that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel recommendations and information listed be approved. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

Helper

Rose, Oscar

Walker, Joan

White, Josie

Summer Bus Driver

Allison, William

Arnold, Helen 6-07-84

6-05-84

5-23-84

5-24-84

590.

$ 590.

MONTHLY:

4.53

Holiman, Dorothy

Hofeqartner, Minnie

Summer Lot Worker

Summer Bus Driver

Summer Lot Worker

6-01-84

6-05-84

6-01-84

880.

590.

800.

590. 6-05-84 Summer Bus Driver

Hicks, Dorothy Hill, Bobby

880.

590.

6-01-84

6-05-84

Summer Lot Worker

Summer Bus Driver

880.

590.

Harrell, Wallford

Grayson, Nelious

Freeman, Lorenzo

Dorsey, Keith

6-01-84

i’

785.

590.

800.

$ 590.

SALARY

TO o m o “o 2: o

TO o < m

> "D TO "U m •

5-22-84

$ 4.53

Summer Lot Worker

6-07-84

6-01-84

6-05-84

6-01-84

6-05-84

EFFECTIVE DATE

18, 1984

TRANSPORTATION:

Helper

Kendall, Doretta 5-08-84

Summer Lot Worker

Cardenas, Antonio Summer Bus Driver

Summer Bus Driver

Campbell, Diane

Summer Bus Driver

Banks, Eva Bomesberger, Doris

Summer Lot Worker

Summer Bus Driver

ASSIGNMENT

Bailey, Timothy

Asbery, Mary

NAME

Dean, Carlton

HOURLY:

10426.

$ 7192.50

ANNUAL:

SALARY

FOOD SERVICE:

6-04-84

5-21-84

EFFECTIVE DATE

Carter, Frank

Data Processing Programmer

Shields Heights Special Education PT

ASSIGNMENT

PERSONNEL EMPLOYMENTS

SUPPORT:

Belote, Deidre

PROFESSIONAL-TECHNICAL:

Beaty, Jayme

CERTIFICATED:

NAME

MINUTES OF MEETING OF JUNE

CONT'D re

Summer Bus Driver

Summer Lot Worker

Summer Bus Driver

Summer Lot Worker

Summer Bus Driver

Holland, William

Johnson, Bernie

Johnson, C.S.

Johnson, Esther

Lenear, Jackie

Lewis, Paul

Martin, Evi a

McKinney, Mae

McKinney, Oscar

Philips, Beth

Porter, Donna

Preston, Marvin

Rice, Steven

Robinson, Nathaniel

6-05-84

6-01-84

6-07-84

6-05-84

590.

785.

590.

Baccus, Irving

Thomas. Rickv

Thomas. James

Nebe. Georqe

McGrew, Benjamin

Hall, David

Brown, Diane

Beatty. Amiel

Adams, Anthony

SERVICE:

Walker, Curtis

6-08-84

6-06-84

5-21-84 5-30-84 6-01-84

5-31-84

All Schools Custodial Worker

Rancho Custodial Worker All Schools Relief Custodian

All Schools Custodial Worker

Northeast Custodial Worker All Schools Custodial Worker

6-04-84

6-06-84

Westwood Custodial Worker

All Schools Custodial Worker

5-30-84

6-05-84

All Schools Custodial Worker

Summer Bus Driver

6-05-84

6-01-84

'■

EFFECTIVE DATE

$ 4.40

HOURLY:

745.

1180.

745.

590.

$ 880.

SALARY

=4te ro I—» GO

•

880.

590.

$ 590.

Summer Bus Driver

Summer Lot Worker

ASSIGNMENT

"o m m "□ zj O GO x o —I 2 m “O 1“ "O X o < m o

18, 1984

6-01-84

6-05-84

6-07-84

6-05-84

6-07-84

6-05-84

NAME

Sykes, Shirley

MONTHLY:

SALARY

TRANSPORTATION:

EFFECTIVE DATE Ross, Thedore

ASSIGNMENT

SUPPORT:

NAME

PERSONNEL EMPLOYMENTS

o o z —I -

MTNUTES OF MEETING OF JUNE

CONT'D

no 00

NAME

6-04-84 5-23-84

5-22-84

6-04-84 6-04-84

6-04-84 6-05-84 6-04-84 6-01-84

6-04-84

6-04-84 6-04-84 6-04-84 6-04-84

Polk Custodial Worker

Harrison Custodial Worker

Southern Hills Custodial Worker

Taft Custodial Worker

Putnam Heights Custodial Worker

Rogers Custodial Worker

Webster Custodial Worker

Creston Hills Custodial Worker

Lee Custodial Worker

Rogers Custodial Worker

Eisenhower Custodial Worker

Lincoln Custodial Worker

Edwards Custodial Worker

Classen Custodial Worker

Collins, John

Emery, Ronnie

Franklin, Calvin

Gillespie, Leroy

Hamilton, Betty

LeSure, Karlos

Little, Edward

Lyon, Debra

Mitchell, Terrence

Mitchell, Toni

Moore, Vernon

Nelson, Madelyn

Randle, Raymond Jr.

Roberson, Richard

4.40

$ 4.40

HOURLY:

Woods, James

Williams, Terrill

SALARY

SERVICE:

EFFECTIVE DATE Rodriquez, Hector

ASSIGNMENT

SUPPORT:

NAME

PERSONNEL EMPLOYMENTS

6-05-84 6-04-84 6-04-84

Burbank Custodial Worker Moon Custodial Worker

EFFECTIVE DATE

Linwood Custodial Worker

ASSIGNMENT

.iâ&#x20AC;&#x2122;

4.40

$ 4.40

SALARY

NAME

6-01-84 6-01-84 6-01-84

6-01-84 6-01-84

6-01-84

Moon Orchestra

Capitol Hill High Science

Bodine Kindergarten PT

Hillcrest Gifted/Talented

Marshall Math

Cleveland Counselor

Mancini. Chervl

Mauldin, James

Schroeder, Betty

Walker, Debra.

White, John

Woolridqe, Ruby

Owens, Anne

PROFESSIONAL-OTHER:

Bolton, Melton

TRANSPORTATION: 5-25-84

5-29-84

■ Helper t

Bus Driver

5-31-84

Helper

Nero. Exzetta Scoles, Beverly

5-22-84

5-25-84

5-24-84

4-16-84

Helper

Jefferson Aide

Dunbar Aide

Parmelee Aide

6-05-84

6-14-84

EFFECTIVE DATE

Hall. Geneva

■

Ghodratnama, Darlene

FOOD SERVICE:

Watts, Judith

Raymond, Colleen

Lawson, Dawn

Lincoln Media Aide

Northeast Attendance Clerk

ASSIGNMENT

/■

TO m “O o TO —I

6-01-84

Marshall Speech

Hester, Michael

Landoil, Catherine

Holt, Yuvetta

CLERICAL:

SUPPORT:

NAME

~o m

18, 1984

Health Services Travelinq Nurse

6-01-84

Capitol Hill High Social Studies

Herndon, Ober

6-01-84

Southeast Art

Dominguez, David

•

6-01-84

EFFECTIVE DATE

Harding Special Education

ASSIGNMENT

Boyles, Lynda

CERTIFICATED:

PERSONNEL TERMINATIONS

- to o ro O —I 7Z. h-» 2 GO 3> m “□ i“ “O TO O < m o

xW “U JO o m m • 2 “U to

MINUTES OF MEETING OF JUNE

CONT'D

Bus Driver

Johnson, John

Johnson, Oliver

Lewis, Cerola

Maybon, Herman

McGlathery, Andy

Whitlow, Charles

5-31-84 6-06-84

5-31-84 5-31-84

5-31-84

All Schools Custodial Worker

Lee Custodial Worker

Rogers Custodial Worker

Northeast Custodial Worker

Anderson, David

Brackenridge, Nolen

Daily, Herbert

Daniels, Bruce

5-18-84 5-31-84

5-18-84

5-29-84 5-31-84 5-31-84

5-25-84

5-31-84

All Schools Relief Custodian

Hillcrest Custodial Worker Eisenhower Custodial Worker

Rancho Custodial Worker Webster Custodial Worker

Bodine Custodial Worker All Schools Custodial Worker Jefferson Custodial Worker

Onafuwa-Solanke, O.A. Payton, Edward

Richard, J.T.

Wilson. Leeman

Williamson, Kenneth

Williams, Anthony

Thornton, Willie

Nichols, Betty

Lee, Henry

Johnson, Donald

Huqghins, Cecil

Henderson, Diane

Putnam Heights Custodial Worker

Willard Custodial Worker

All Schools Relief Custodian

5-31-84

5-25-84

5-15-84

5-31-84

Southern Hills Custodial Worker

Franklin, Calvin

All Schools Custodial Worker

5-10-84

Shields Heights Custodian

Davis, Marion

Foreman. Mamie

EFFECTIVE DATE 5-31-84

ASSIGNMENT Burbank Custodial Worker

NAME

i’

CT m CT CO O Z z m r~

CT o m O CT 2. O —1 CT ------ 1

3=> ct CT CT O < m ct I1

=tt= CT J—4 co

CT .

Alexander, Raymond

5-25-84

5-22-84

5-31-84

5-25-84

4-13-84

5-25-84

5-31-84

EFFECTIVE DATE

18, 1984

SERVICE:

Bus Driver

ASSIGNMENT

Johnson, Eugene

TRANSPORTATION:

SUPPORT:

NAME

PERSONNEL TERMINATIONS

MINUTES OF MEETING OF JUNE

CONT'D co

NAME

Food Service Helper

1 - S.I.A. - Student Intervention Advisor

Owens, Mabel

SUPPORT:

Crutchfield, Estella

6-01-84

Moon Learning Center

Threatt, Erma

External Funding S.I.A. 1

6-01-84

Madison Special Education

Eskridge, Viola

PROFESSIONAL-OTHER:

6-01-84

Horace Mann Intermediate

Duroy, Minnie

6-01-84

•

EFFECTIVE DATE

Bodi ne Special Education

Rogers Speech/Drama

ASSIGNMENT

Barnum, Elsie

CERTIFICATED:

RETIREFENTS:

Phemister, Peggy

CERTIFICATED:

PERSONAL LEAVE:

, SALARY

Holman, Dale

SUPPORT:

DISMISSAL:

NAME

PERSONNEL LEAVES AND OTHER

♦

Campus Police Patrolman

ASSIGNMENT

4-21-84

EFFECTIVE DATE

SALARY

§ 5

MINUTES OF MEETING OF JUNE

18, 1984 - CONT'D

no co ro

283

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING A.

Payrolls and Encumbrances

A motion was made by Mrs. Donwerth and seconded by Mrs. Hill to approve encumbrances as listed for May 30-June 11, 1984. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried. (Copies on file in the office of the Clerk.) B.

â&#x2013; R #214 ENCUMBRANCES APPROVED

Purchasing Dr. Wright stated a 36th item, serving lines to be purchased from Bastian-Blessing in place of Council Road Restaurant Equipment, should be added to the list of purchasing. Mrs. Hill made the motion to approve all 36 purchasing items. By request from Ms. Brody, Mrs. Hill modified her motion to reflect exclude item 35. Mrs. Hill made the motion, seconded by Mrs. Donwerth, to approve items 1-34 and 36 as follows:

Hardware Supplies Purchase of hardware supplies (couplers, dowel rods, screws, chisels, files, pliers, hammers, extension cords, etc.) for use by Supply & Distribution Department (warehouse stock) from the following companies which submitted the low quotations on specifications and/or general conditions (39 mailed - 15 returned): Paxton/Patterson Marsuco Duncan Equipment Company Mideke Supply Whitton Supply Company Herbert Helmus & Son, Inc. Brodhead Garrett Company Presto Welding Supplies Gates Hardware & Supplies A Welders Supply Severin Supply Hart Industrial Supply Company Mutual Screw & Supply

TOTAL

111.40 318.34 739.92 553.20 489.42 850.20 58.20 474.40 1,537.79 339.60 118.00 320.96 166.56

$6,077.99

These purchases are to be charged to the following accounts: $5,642.87 435.12

G240.00 G650.01 TOTAL

$6,077.99

Instructional Eguipment & Supplies

Purchase of instructional equipment and supplies for classes in home economics (refrigerator/freezer, ranges, cooktops, irons, electric knives, mixers, food processors, etc.) for use by the Vocational Department and various schools from the following companies which submitted the low quotations on specifications and/or general conditions (16 mailed - 5 returned): Anchor Equipment Company, Inc. Sight & Sound #5 Dulaney's, Inc. NASCO

$1,308.45 4,280.00 1,600.00 2,223.93

TOTAL

$9,412.38

These purchases are to be charged to the following accounts: $

G240.01 G1230.03

TOTAL

922.46 8,489.92

$9,412.38

R. #215 PURCHASING ITEMS 1-34 & 36 APPROVED

284

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

R. #215 PURCHASING ITEMS 1-34 & 36 APPROVED CONT'D

Purchasing - Cont'd

Instructional Materials & Supplies Purchase of instructional materials and supplies, including toys and games, group tables, screens, snap wall, counting books, cloth books, puzzles, magnetic letters and board, etc., for use by Special Education, External Funding, Rogers Middle School, Western Village Elementary School, and Children's Medical Center from the following companies which submitted the low quotations (3 mailed - 3 returned): Thompson Book & Supply Company Dowlings, Inc. Hoover Brothers, Inc.

'TOTAL

$3,859.43 253.90 903.49 $5,016.82

These purchases are to be charged to the following accounts: $3,731.65 1,038.07 247.10

G240.01 G1230.03 *130.00, Chapter I

TOTAL

$5,016.82

*This purchase has been approved on our Federal Euducational Grant and/or Programs. 4.

Instructional Supplies/Materials Instructional supplies and materials, including crayons, paper, shears, colored pencils, thermal masters, index board, glue, etc., for use by Supply & Distribution (warehouse stock) from the following companies which submitted the low quotations (14 mailed - 4 returned):

Thompson Book & Supply Company Oklahoma Paper Company Royal Office Products Dowlings, Inc. TOTAL

$39,990.36 6,459.00 763.20 7,446.12 $54,658.68

These purchases are to be charged to Account G240.00. 5.

Cosmetology Equipment

Purchase of instructional equipment for cosmetology instruction, including mannequins, mannequin platform and displayer kit for use by Vocational Department at Southeast High School (D.E.) from Seirite School Equipment Corporation which submitted the only quotation (9 mailed - 1 returned). This purchase, in the amount of $1,110, is to be charged to Account G1230.03.

285

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

Purchasing - Cont'd 6.

R. #215 PURCHASING ITEMS 1-34 & 36

Art Supplies

Purchase of art instructional supplies (felt, glitter, crayons, paint, paper, laminating film, shears, etc.) for use by Supply & Distribution Department (warehouse stock) and Moon Middle School from the following companies which submitted the low quotations on specifications and/or general conditions (20 mailed - 9 returned): A.R.T. Studio Clay Company Sax Arts & Crafts Oklahoma Paper Company Thompson Book & Supply Company Nasco Dick Blick Company Chaselie, Inc. TOTAL

These purchases are to be charged

196.65 778.62 1,759.68 61,054.24 56.88 426.36 26,924.36

$91,196.79

the following accounts: $91,000.14 196.65

G240.00 G240.01 TOTAL

$91,196.79

Printed Forms

Purchase of printed forms (teachers ' plan books, elementary and secondary class record books, and cumulative record envelopes) for use by Supply and Distribution (warehouse stock) from the following companies which submitted the low quotations (6 mailed 4 returned):

Norick Brothers Hatcher Business Forms

$2,485.00 5,230.00

TOTAL

$7,715.00

These purchases are to be charged to Account G240.00.

Science Equipment

Instructional science equipment and supplies, including prisms, burners, dissecting pins, thermometers, specimens, balances, etc., for use at various centers, departments and schools from the following companies which submitted the low quotations on specifications and/or general conditions (18 mailed - 14 returned): Nebraska Scientific $ 340.50 Southern Biological Supply 1,619.62 Science Kit, Inc. 29.88 Central Scientific Company 126.24 Carpenter Paper Company 266.72 LaPine Scientific Company 189.38 Fisher Scientific Company 1,990.29 Carolina Biological Supply Company 297.23 1,048.09 Frey Scientific

TOTAL

$5,907.95

These purchases are to be charged to the following accounts: $

G230.01 G240.00 G240.01 G1230.03

TOTAL

279.43 3,666.31 848.05 1,114.61

$5,907.95

app roved

iCONT'D

286 MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

I. #215 â&#x20AC;&#x2122;URCHASING JEMS 1-34 & 36 APPROVED CONT'D

Purchasing - Cont'd

Pipe Insulation Purchase of pipe insulation for use by Maintenance from the following companies which submitted the low quotations on specifications (11 mailed - 5 returned):

$2,396.25 723.00 481.36

Standard Insulation, Inc. Norman Plumbing Supply Federal Corporation

TOTAL

$3,600.61

These purchases are to be charged to Account BL5620.05. 10.

Seat Covers Purchase of seat covers for Garage Services from Easy Way Products, which submitted the low quotations (8 mailed - 4 returned). This purchase, in the amount of $2,304.35, is to be charged to Account G560.04.

11.

Exams Confirmation of purchase of Advanced Placement Exams for Curriculum Services Department from A. P. Examinations (publishers). This purchase, in the amount of $2,898, is to be charged to Account G320.03.

12.

Metal

Purchase of metal, including sheet metal, steel shapes, pipes, for use by Vocational Department from the following companies which submitted the low quotations on specifications and/or general conditions (12 mailed - 4 returned): Steel Supply Company $ 8,646.72 Robberson Steel Company 748.00 Ducommun Metals Company 2,381.64 National Steel Service Center, Inc. 2,251.26

$14,027.62

These purchases are to be charged to Account G240.01. 13.

Pipe Fittings

Purchase of pipe fittings for use by the Maintenance Services Department from the following companies which submitted the low quotations on specifications (30 mailed - 13 returned): Federal Corporation Kamen Supply Company OK Nelson Wholesale Plumbing Cooper Supply Gates Hardware & Supply Central Plumbing Supply

TOTAL

187.42 1,854.28 21.95 28.25 48.00 560.80

$2,700.70

These purchases are to be charged to Account BL5620.05.

287

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

Purchasing - Cont'd 14.

Instructional Equipment/Supplies - Sewing

Purchase of instructional equipment and supplies, including sewing machines, cabinets, needles, shears, tape measures, bobbins, etc., for use by Vocational Department (warehouse stock and various schools) from the following companies which submitted the low quotations and/or general conditions (6 mailed - 4 returned): $ 7,773.80 1,746.00 399.80 2,749.16

Bernina of Oklahoma City The Singer Company Truman's Fabric & Foam Central Sewing Center

TOTAL

$12,668.76

These purchases are to be charged to the following accounts: $ 2,310.96 10,357.80

G240.00 G1230.03 TOTAL 15.

$12,688.76

Instructional Supplies/Equipment - Welding

Purchase of instructional supplies and equipment, including welding machines, wire, heavy duty mig guns, cutting assembly, welding rod, etc., for use by Vocational Department at various schools from the following companies which submitted the low quotations on specifications and/or general conditions (9 mailed - 8 returned): B S Welding Supply, Inc. A Welders Supply Company, Inc. Presto Welding Supplies, Inc. Big Three Industries, Inc. Jimmie Jones Company Minton Machinery Company Lincoln Electric

$5,936.15 58.40 55.55 417.40 755.03 48.08 53.55

TOTAL

$7,324.16

These purchases are to be charged to the following accounts: $

G240.01 G1230.03

TOTAL 16.

454.70 6,869.46

$7,324.16

Industrial Art Supplies/Equipment Industrial arts supplies and equipment (dust collectors, lathes, planer, drills, sanders, tool sets, etc.) for use by Vocational Department at various schools from the following companies which submitted the low quotations on specifications and/or general conditions (21 mailed -13 returned)

Southwest Tool Service Duncan Equipment Company Severin Supply Company Mideke Supply Company American Electric Ignition Co. Minton Machinery Company Paxton/Patterson Gates Hardware & Supply Mid-States Industrial Supply Co. Hart Industrial Supply Company Whitton Supply Company Brodhead Garrett Company TOTAL

347.80 8,324.96 555.15 16,886.14 9.95 10,291.93 578.19 46.35 42.35 3,583.35 8,797.06 11,613.20

$61,076.43

These purchases are to be charged to the following accounts: $ 2,484.73 58,591.70

G240.01 G1230.03

TOTAL

$61,076.43

â&#x2013; R. #215 PURCHASING ITEMS 1-34 & 36 APPROVED CONT'D

288

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

#21

â&#x20AC;&#x2122;URCHASING ITEMS 1-34 & 36 APPROVED - CONT'D

Purchasing - Cont'd 17.

Furniture

Purchase of furniture (chairs, desks, tables, cabinets, bookcases, carrels, etc.) for use by External Funding (Chapter I) at various schools and for Eugene Field Elementary School (Bond Fund) from the following companies (prices taken from recent Bond Fund Quotation #6780 approved at the Board Meeting of June 4, 1984): Thompson Book & Supply Company Virco Manufacturing Company Dowlings, Inc.

TOTAL

$ 80,668.45 23,108.67 18,359.52 $122,136.64

These purchases are to be charged to the following accounts:

$ 99,365.14 22,771.50

Bond Fund 04-1510 *1230.03, Chapter I

TOTAL

$122,136.64

*This purchases has been approved on our Federal Educational Grant and/or Programs. 18.

Circulating Fans Purchase of circulating fans (61) for use by Central Food Service at various cafeterias from Emsco Electric Supply, Inc., which submitted the low quotation (15 mailed - 4 returned). This purchase, in the amount of $9,081.88, is to be charged to Central Food Service Account.

19.

Lift Buses Two lift buses (54-passenger) for use by Pupil Transportation Department (handicapped students) from the following companies which submitted the low quotations (20 mailed - 7 returned): Beuford Keas Bus Sales (bodies) H. D. Copeland International Trucks, Inc. (chassis)

$22,986.42

TOTAL

$71,082.42

48,096.00

These purchases are to be charged to Account G1230.05.

20.

Permission to Place Orders Permission for the Central Food Service Department to place orders through time periods and/or dates listed which companies which submitted quotations for the following items:

1 .

Economics Laboratory (June 30, 1985) 9 mailed - 2 returned

Chemicals

Lystads, Inc. (June 30, 1985) 15 mailed - 5 returned Second low: first low not acceptable

Pest Control Services

Coca Cola USA (May 31, 1985) 3 mailed - 2 returned Low Quotation

Fountain Syrup

Purolator/Loomis Armored Car Services (1984-85 School Year) 3 mailed - 2 returned) Low Quotation

Armored Car Transportation

(continued on following page)

289

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

Purchasing - Cont'd 20.

Permission to Place Orders - Cont'd

Scrivner, Inc. (Dec. 25, 1984) 5 mailed - 3 returned Low Quotation

Small Equipment

Southern Coffee & Restaurant Supply (December 31, 1984) Low Quotation - based on minimum order

Small Equipment

Beatrice Foods (Meadow Gold) (July 31, 1985) 5 mailed - 5 returned

Milk & Milk Products

Gold Spot Dairy (July 31, 1985)

Milk & Milk Products

Townley's Dairy (July 31, 1985)

Milk & Milk Products

Gilt Edge Farms, Inc. (July 31, 1985)

Milk & Milk Products

Borden, Inc. (July 31, 1985) Low Quotation

Milk & Milk Products

Booher's Brokerage (April, 1985) 18 mailed - 12 returned (April, 1985) 18 mailed - 12 returned

Frozen Foods (Meats) (non-beef)

Wilson Foods (Food Service Sales) (December 31, 1984)

Frozen Foods (Meats) (non-beef)

Circle T (Food Service Sales) (April 30, 1985)

Frozen Foods (Meats) (non-beef)

Runyon Packing Company (May 31, 1985)

Frozen Foods (Meats) (non-beef)

Midwest Brokerage (alternate) (May 31, 1985)

Frozen Foods (Meats) (non-beef)

Gorges Meat Company (1984-85 school year)

Frozen Foods (Meats) (Beef)

Fred's Frozen Foods (Food Service Sales)Frozen Foods (Meats) (April 30, 1985)

Hi-Brand Foods (May 31, 1985)

Frozen Foods (Meats) (Beef)

Kemper Food Brokers (1984-85 school year)

Frozen Foods (Meats) (Beef)

Better Brand Foods (June 30, 1985)

Frozen Foods (Meats) (Beef)

Todd Brokerage (March, 1985)

Frozen Foods (Meats) (Beef)

Keeth & Associates (1984-85 school year)

Frozen Foods (Meats) (Beef)

Blue Morrow Company (April, 1985)

(Frozen Foods (Meats) (Beef)

Product Selection based on objective testing of samples.

0 0

R. #215 PURCHASING ITEMS 1-34 & 36 APPROVED CONT'D

290

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

R. #215 PURCHASING ITEMS 1-34 & 36 APPROVED CONT'D

Purchasing - Cont'd 21.

Custodial Supplies

Purchase of custodial supplies, scrubbing pads, for use by Custodial Services from Cardinal Paper Company, which submitted the low quotations (8 mailed - 4 returned). This purchase, in the amount of $1,451.16, is to be charged to Account G650.01.

22.

Ceiling Fans Ceiling fans (49) for use at John Marshall High School, Harding Middle School and Jefferson Middle School from Econ Industries, Inc., which submitted the low quotation (6 mailed - 3 returned). This purchase, in the amount of $2,516, is to be charged to Account G1230.03.

23.

Carpet Purchase of carpet for use at Harding Middle School (counselors office area) from Atlee Carpets, Inc., which submitted the low quotation (5 mailed - 3 returned. This purchase, in the amount of $1,450, is to be charged to Account G1230.03.

24.

Stainless Steel Equipment

Purchase of stainless steel (dish tables, dish machine exhaust hood with fans, and exhaust hood with automatic fire extinguishing system) for use at Belle Isle Secondary School from the following companies which submitted the low quotations (5 mailed - 3 returned):

Sheet Metal Service Company Council Stainless & Sheet Meal, Inc. TOTAL

250.00 8,550.00

$8,800.00

These purchaes are to be charged to Central Food Service.

25.

Kitchen Equipment

Purchase of kitchen equipment (refrigerated milk dispenser and storeroom shelving) for use by Central Food Service Department at Belle Isle Secondary School from the following companies which submitted the low quotations (9 mailed - 2 returned):

Council Road Restaurant Equipment Virgil Greene Company, Inc. TOTAL

$2,405.00 535.18 $2,940.18

These purchases are to be charged to Central Food Service. 26.

Gasoline Pumps Purchase of gasoline pumps (4) for use by Garage Services from Petroleum Marketing Equipment Company which submitted the low quotation (4 mailed - 2 returned). This purchase, in the amountof $3,932, is to be charged to Account G1230.06.

27.

Shelving Purchase of media center shelving for use at Capitol Hill High School from Thompson Book & Supply Company (distributor for Reflector Hardware Shelving) which submitted the only quotation (6 mailed - 1 returned). This purchase, in the amount of $1,850, is to be charged to Account G1230.03.

28.

Repair Parts

Approval of confirmation purchase of repair parts and general maintenance for audiometers (Telex brand) for Special Education Department from Otometric Associates, Inc., (area distributor for Telex Audiometers). These purchases, in the amount of $2,545, are to be charged to Account G740.03.

291

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

; !j

Purchasing - Cont'd

29.

Computer Software Computer software (for IBM XT computer) for Vocational Department from the following companies which submitted the low quotations: The Program Store Computer Solutions, Inc.

TOTAL

566.00 495.00

$1,061.00

These purchases are to be charged to Account G240.01. 30.

Treatment Tables Hydraulically operated treatment tables for Jefferson Middle School from J. A. Preston Company (available only from this designated vendor). This purchase, in the amount of $1,450, is to be charged to Account G1230.03.

31.

Copy Machines - Final Payment

Approval of final payment for the purchase of two (2) copy machines for Star-Spencer High School from B.M.I. Systems. This payment, in the amount of $1,755.50 (original combines cost for both units - $11,324) is to be charged to Account G1230.03.

32.

Automobile

Purchase of an automobile (1984) Oldsmobile Cutlass) for use by the Superintendent from Eskridge Oldsmobile which submitted the low quotation (based on an alternate V-8 engine). This purchase, in the amount of $10,203.55, to be charged to Account G1230.06 (11 mailed - 5 returned).

33.

Copy Machines

Purchase of copying machines (2) for use at Rogers Middle School and Classen High School from Commercial Business Equipment which submitted the low quotation on specifications (11 mailed - 8 returned). This purchase, in the amount of $3,110, is to be charged to Account G1230.03.

34.

Cards Purchase of tickets (cards) and passes for External Funding Department (for JTPA Summer Youth Program at Northwest Classen High School) from MassTrans. This purchase, in the amount of $6,202.50, is to be charged to 560.09, Summer Youth Fund, and has been approved on our Federal Educational Grant and/or Programs.

36.

Cancellation of an order for two (2) serving lines only from award originally made to Council Road Restaurant Equipment (approved for purchase at the Board Meeting of 4/16/84)and the purchase of two (2) serving lines from Bastian-Blessing Food Service and Equimpent for use at Eugene Field Elementary School (Bastian-Blessing Food Service & Equipment is the equipment manufacturer and has agreed to sell to the District direct because of original vendor's disagreement with required credit terms). This purchase, in the amount of $19,778, is to be charged to Bond Fund Account 1510.

Concerning item 22, ceiling fans, Dr. Heath asked why those particular schools were to receive ceiling fans when other schools in the district did not have them. Dr. Wright and Mrs. Mason explained that the schools had raised the money to purchase the fans. The reason the expenditure was charged to a general fund account was because earlier in the year when funds were frozen, the schools used their activity funds to purchase books and other supplies they needed immediately. Then, when general funds were unfrozen, the schools elected to buy the fans they hacTto postpone buying before. In effect, the schools are being "reimbursed" for having used their activity funds for purchases that, under normal circumstances, would have come out of the general fund.

R. #215 PURCHASING ITEMS 1-34 & 36 APPROVED - CONT'D

W2 MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

R. #215 PURCHASING ITEMS 1-34 & 36 APPROVED CONT'D

Purchasing - Cont'd

Dr. Wright mentioned that with the Maintenance Department's workload for the summer already prioritized, the fans in all probability would not be installed by the time school started in the fall. Dr. Heath requested that the schools be given a "reasonable date" for the installation. Mrs. Hermes stated she had some real concern with item 23, purchasing carpet for counselors offices. Dr. Wright responded that this item was being purchased in the same manner as the fans in item 22. He reminded the Board that by policy, the schools have the authority to make purchasing decisions with their activity fund accounts.

On roll call for items 1-34 and 36 the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried. Dr. Heath made the motion, seconded by Mrs. Donwerth, to approve purchasing item 35 as follows:

R. #216 PURCHASING ITEM 35 APPROVED

35.

Used Automobiles

Purchase of six (6) used automobiles; three 1982 Ford Fairmonts and three (3) 1982 Ford LTD's (cars previously used on a lease/purchase basis in Drivers Education Program), by making the final payment, "payoff", of lease/purchase agreement to Fred Jones Ford of Oklahoma City, Inc., as follows:

1 1 1 1 1 1

ea ea ea ea ea ea

Year

Make/Model

1982 1982 1982 1982 1982 1982

Ford Ford Ford Ford Ford Ford

Fairmont Fairmont Fairmont LTD LTD LTD

Price $3,074.97 $3,117.68 $3,117.68 $3,700.03 $3,700.03 $3,743.72

This purchase, in the amount of $20,457.11, is to be charged to Account G1230.03. Ms. Brody stated she was hesitant to spend $20,000 to replace even the oldest of the staff cars in a time when cuts in budget, staff, supplies, etc., are being made. Dr. Wright responded that the fleet of cars was very old, most of the cars have mileage in the range of 100,000-150,000 miles, and get poor gas mileage of about 8-10 miles per gallon. The new cars would get 20-30 miles per gallon, and would save on maintenance costs. Also, one assistant superintendent does not presently have a car assigned.

There was additional discussion concerning the number of miles the cars would be driven annually, maintenance costs, and other. Mrs. Donwerth called for the question. On roll call the votes were as follows: Ms. Brody, no; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. Six aye, one no; the motion carried.

GENERAL BUSINESS

R. #217 GENERAL BUSINESS APPROVED

Ms. Brody made the motion, seconded by Mrs. Hill, to approve the two items of General Business as follows:

Approval of an agreement with the Center for Occupational Research and Development (CORD), Austin, Texas. CORD to assist the District in designing, developing, and implementing an articulated curriculum for preparing technicians for high technology equipment. CORD to provide curriculum information, develop guidelines and models, and act as consultant to the District. In consideration for the services proposed, District is to pay CORD the^sum of $37,760 (funds for this proposed agreement are being supplied under a special fund grant from the State of Oklahoma).

293

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

==============” GENERAL BUSINESS - CONT'D 2.

Authorization to file a supplemental appropriation with the Oklahoma County Excise Board in accordance with Title 68, Oklahoma Statutes, Section 24101, for approval to increase the 1983-84 General Fund operating budget to $87,400,000.

R. #217 GENERAL BUSINESS APPROVED • CONT'D

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; ; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried. < NEW BUSINESS

h b 2.

H jj 3.

Mrs. Hill requested two policies be developed:

A policy on the use of staff vehicles which would address who could drive them home. She also asked for staff to come back with a recommendation for reducing the number of vehicles the district has.

A policy "that speaks much more definitely to what standards we would want our teachers to have".

Mrs. Hill mentioned the new evaluation form for nurses has a column for "excellence". She suggested the Board might want to consider a column for excellence on the teacher evaluation forms.

Dr. Heath stated several committees in the state have encouraged public schools to look at the standards required for teaching psychology; that psychology can currently be taught by anyone holding a certificate in social studies. He asked that when staff returns with a policy on standards and credentials, that they also bring a policy which would speak to increasing the requirements for the teaching of psychology from the current requirement of a social studies certificiate only.

A special meeting was scheduled for Monday, June 25, at 3:45 for continued discussion of the 1984-85 budget.

Mrs. Hermes made the following statement and motion:

The Oklahoma City Public Schools have existed under a poor public image for many years, not all due to what is actually happening in our schools, but by what is perceived to be happening. Oklahoma City Public Schools have much to be proud of, and to that end, I move that the Assistant Superintendent in charge of administration and staff working in the public relations area, develop a short-range and a long-range public relations plan designed to improve our image. The shortrange plan would be for one year and the long range plan would be for as long as the committee decides it needs to accomplish the charge. The report on these plans should be coming to the Board of Education by the end of September or October.

The motion was seconded by Mrs. Hill.

MOTION FOR SHORT-RANGE & LONG RANGE PUBLIC RELATIONS PLANS - FOR ACTION JULY 2

(For action July 2, 1984).

EXECUTIVE SESSION

Mr. Donwerth made the motion, seconded by Ms. Brody, that the Board go into * executive session to discuss the appointment and/or employment of school principals at:

(a) (b) (c) (dj

Arcadia Elementary Burbank Elementary Page Woodson Fifth Year Center Polk' Fifth Year Center

(e) (f)

Stand Watie Elementary Gatewood Elementary

On roll call the votes‘were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried. (A mechanical recording of the meeting to this point is on file in the office of the Clerk.)

R. #218 EXECUTIVE SESSION APPROVED ’9:30 P.M.

294

MINUTES OF MEETING OF JUNE 18, 1984 - CONT'D

RETURN TO OPEN MEETING

1. #219 1 ETURN TO DPEN MEETING JPEN L0:00 P.M. LO:OO

A motion to return to open meeting was made by Dr. Muse and seconded by Dr. Heath. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

IN OPEN MEETING Mrs. Donwerth asked for the minutes to show that the issue (principal appointments) remained under consideration and that no action was to be taken at this time.

ADJOURNMENT L #220 ADJOURNMENT L0:03 P.M.

There being no further business, the Board adjourned at 10:03 p.m. A motion to adjourn was made by Mrs. Hill and seconded by Dr. Muse. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried. THEREUPON THE MEETING WAS ADJOURNED.

President

STATE OF OKLAHOMA

Witness my hand and seal of this School District this

day of

295

MINUTES OF MEETING OF JUNE 25, 1984

PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Clyde Muse

President Vice President Member Member Member Member

ABSENT:

Hugh Long

Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Central Office staff members, representatives from professional groups, the news media and other interested persons.

CALL TO ORDER

Mrs. Hermes called the meeting to order; the invocation was given by Dr. Muse.

CALL TO ORDER

ROLL CALL

Roll call established that six of the seven Board Members were present. Dr. Muse left the meeting at 7:02 p.m.

ROLL CALL

SPECIAL BUSINESS Mrs. Hermes announced the purpose of the meeting was for continuation of discussion and consideration of the 1984-85 General Fund Budget. Mrs. Hermes called on Dr. Wright, who reminded the Board that the discussion would begin with the 300 series of accounts. The Board then began reviewing the various line items (accounts) of the proposed 1984-85 budget. Dr. Wright led the discussion and with the aid of Dr. Wallace Smith and other staff members, responded to various questions and comments from Board members.

Some of the expressed concerns, questions, and comments presented by Board members follow:

Account 410.13 (023) - Clarification was asked for concerning the number of nurses employed by the District. The budget data showed 23. Mrs. Hill questioned if that should be one less, based on information she had received earlier.

610.18 (Oil) - There was discussion about the amount of money allocated to temporary help in the Superintendent's office. The allocation was recommended to be reduced to $900.

610.18 (017) - Discussion centered around whether the $500 allocation was needed. The $500 was deleted.

1230.00 Series, Equipment Accounts - Questions were raised about the assignment of typewriters in an office when word processors or new typewriters were purchased; also, other equipment such as desks and file cabinets when assigned to a position that has been deleted.

1230.03 (093) - Mrs. Hill asked where the two intercom systems, the video tape recorder, and computers listed in Account 1230.03-093 were to be assigned.

SPECIAL BUSINESS BUDGET DISCUSSION

296

MINUTES OF MEETING OF JUNE 25, 1984 - CONT'D

BUDGET DISCUSSION - CONT'D

1230.03 (930) - Discussion centered around a change in the appropriation for Account 1230.03 (930) Four thousand dollars was allocated for 1984-85.

1230.11 (031) - Mrs. Hill and Ms. Brody inquired about the use of funds to buy office equipment for schools; if schools buy their own typewriters with activity funds.

1230.11 (055) - There was discussion and request for information about where the computer terminals listed in this account were to be assigned; whether fewer terminals would be sufficient.

Questions concerning the use of the Discover Program were also raised.

Following the review of the various line item accounts, Dr. Wright stated that the staff would use the information and suggestions given by the Board to finalize the budget for approval on July 2, 1984. Mrs. Hill asked that the projected revenue be presented for review on July 2, as well as the budgeted expenditures.

The Board was reminded by Mrs. Hermes that on Thursday, June 28, there would be a meeting to finish up with 1983-84 purchases; also, that there could be an executive session at that meeting.

ADJOURNMENT R. #221 ADJOURNMENT 7:20 P.M.

A motion to adjourn was made by Mrs. Donwerth and seconded by Ms. Brody. On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of the meeting is on file in the office of the Clerk.)

STATE OF OKLAHOMA

Witness my hand and seal of this School District this

Its*-

day of

Clerk, Oklahoma City BoaFd of Education

297

MINUTES OF MEETING OF JUNE 28, 1984 -

--_____ -.........................................

:il"

.........

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, 900 NORTH KLEIN, THURSDAY, JUNE 28, 1984 AT 3:00 P.M. PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Clyde Muse

President Vice President Member Member Member Member

ABSENT:

Hugh Long

Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Central Office staff members, representatives from professional groups, the news media and other interested persons.

CALL TO ORDER Mrs. Hermes called the meeting to order.

The invocation was given by Mrs. Hill.

CALL TO ORDER

ROLL CALL Roll call established that six of the seven Board Members were present.

ROLL CALL

SPECIAL BUSINESS

Mrs. Hermes announced the purpose of the meeting was for conducting special business (Procedural Agreements, Employment and Re-Employment of Personnel, Purchasing, General Business, and Executive Session). She called on Dr. Wright to present the Superintendent's Report. A.

SPECIAL BUSINESS

Superintendent's Report

Mrs. Donwerth made the motion, seconded by Mrs. Hill, to approve a Procedural Agreement with the Oklahoma City Federation of Teachers, Local 2309, American Federation of Teachers, A.F.L.-C.I.O., for negotiating with Oklahoma City School Teachers.

Mrs. Hill asked if the agreement being presented to the Board for approval was identical to the agreement signed in 1983. Dr. Muse said in his opinion, a significant change from last year's agreement was the deletion in the mediation section, paragraph 2.1.1, of the two-day "cooling off" (recess) period required before requesting mediation. The new agreement states, "... either party shall have the right to declare an impasse and request the dispute to be submitted to mediation." Dr. Muse felt the change would remove any constraint to having a decision made by mediation rather than by negotiation. Ned Nusbaum, spokesperson for the Board's Negotiating Team, responded that the consensus of the Board's Team and the Union's Team was that eliminating the waiting period would speed up the negotiating process if both groups were not in agreement and had to rely on the impasse procedures. Ann Turner, Representative of>A.F.T., al so responded that both teams agreed to the language change.

Ms. Brody stated she had no disagreement with the procedure, but requested future revisions, mutually agreed to by both the Union and the Board's Team, also be taken to the Board for their review.

MOTION FOR APPROVAL OF â&#x20AC;˘PROCEDURAL AGREEMENT WITH OKC FEDERATION OF TEACHERS

298

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

Superintendent's Report - Cont'd

R. #222 AMENDMENT TO MOTION FOR APPROVAL OF PROCEDURAL AGREEMENT APPROVED

Mrs. Hill made a motion, seconded by Dr. Muse, to amend the Procedural Agreement to include the language from the 1983-84 Agreement, Section 2.1, Paragraphs 2.1.1 and 2.1.2 as follows:

2.1.1

In the event the negotiating teams, in the exercise of good faith, cannot reach agreement on items being negotiated and it appears an impasse is imminent, a recess period of two (2) days shall be declared.

2.1.2

Following the recess period either party shall have the right to declare an impasse and request the dispute to be submitted to mediation.

Dr. Heath asked if there were'other changes to the proposed 1984-85 Procedural Agreement, Dr. Nusbaum reviewed the changes from the previous year's agreement:

Article I, paragraph 1.1.1 - date change

Article I, paragraph 1.1.2, "Revised packages may be submitted by either team on July 6, 1983" - Deleted because both teams agreed that revised packages could be handled through counter-proposals at the table.

Article II, Section 2.2, Fact-Finding, paragraph 2.2.1 - changed from "either party may call for fact-finding" to "the parties may call for fact-finding".

Article II, Section 2.2, Fact-Finding, paragraph 2.2.2 - The old language stated, "... two advisory committee members shall have fifteen (15) calendar days to select a third person who shall become the spokesperson of the committee. In the event the two members cannot reach an agreement on the third member, the third member may be selected from a list provided by the American Arbitration Association. Proposed change: "... third member will be selected from a list provided by the American Arbitration Association. (A flip of the coin will determine which committee member strikes from the AAA list first.)"

Article II, Section 2.2, Fact-Finding, paragraph 2.2.3 - add factfinding would be conducted in accordance with AAA rules.

On roll call for the amendment to the original motion, the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #223 1984-85 PROCEDURAL AGREEMENT WITH OKC FEDERATION OF TEACHERS APPROVED

R. #224 1984-85 PROCEDURAL AGREEMENT WITH L.I.U. LOCAL 1357 APPROVED

On roll call for approval of the Procedural Agreement as amended, the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

Item number 2 was recommended approval of a Procedural Agreeement with the Oklahoma Schools Employees Union, Local 1357. Dr. Wright asked Jack Isch, spokesperson for the Board's Classified Negotiating Team, to point out any changes from the previous year's agreement. Dr. Isch stated the only change appeared in Article I, Section 1.2, Paragraph 1.2.1, the beginning date for negotiations sessions. Mrs. Hill made the motion, seconded by Mrs. Donwerth, to approve a Procedural Agreement with the Oklahoma School Employees Union, Local 1357, of the Laborers International Union of North America, F.L.-C.I.O A. of Oklahoma City, for negotiations with Oklahoma City Classified Employees.

On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

299

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

Superintendent's Report - Contâ&#x20AC;&#x2122;d 3.

Dr. Heath made the motion, seconded by Ms. Brody, for approval of: A.

The employment and reemployment of certified personnel as recommended by the Superintendent for the 1984-85 fiscal year. Salaries for these employees shall be as follows:

(a)

Prior to the approval of a Collective Bargaining Agreement by the Board and the certified employees' representative organization, certified employees shall be paid at the rate previously approved for the 1983-84 fiscal year.

(b)

After approval of the Collective Bargaining Agreement and the negotiated salary schedule for the 1984-85 fiscal year by the Board and the certified employees' representation organization, certified employees shall be paid at the rate set forth in the approved salary schedule for their positions.

The employment and reemployment of Principals and Assistant Principals as recommended by the Superintendent for the 1984-85 fiscal year. Salaries for these employees shall be as follows:

(a)

Prior to the approval of a Statement of Understanding between the Board and the Principal Organization, principals shall be paid at the rate previously approved for the 1983-84 fiscal year.

(b)

After approval of the Statement of Understanding, including the salary schedule for principals and assistant principals for the 1984-85 fiscal year, principals and assistant principals shall be paid at the rate set forth in the approved salary schedule for their positions.

All certified personnel salaries shall be subject to any necessary adjustments required by law to bring the total of all certified personnel contracts within the amount of valid appropriations approved for such purposes.

The employment and reemployment of noncertified personnel, on a month-to-month basis, as reconrnended by the Superintendent during the 1984-85 fiscal year. Salaries for these employees shall be as follows:

(a)

Prior to the approval of a Collective Bargaining Agreement by the Board and the noncertified employees' representative organization, noncertified employees shall be paid at the rate previously approved for the 1983-84 fiscal year.

(b)

After approval of the Collective Bargaining Agreement and the negotiated salary schedule for the noncertified employees' representation organization, noncertified employees shall be paid at the rate established for 1984-85.

The employment and reemployment of employees who are not represented by an employee organization for the 1984-85 fiscal year.

(a)

Prior to approval by the Board on the 1984-85 salaries for employees who are not represented by an employee organization, salaries will be paid at rates established by the Board for 1983-84.

(b)

After approval by the Board on the 1984-85 salaries for employees who are not represented by an employee organization, those employees to be paid at the 1984-85 rates established by the Board.

Following the finalizing and approval of the 1984-85 Collective Bargaining Agreement, Statement of Understanding, and/or salaries - established by the Board for employees not represented by an organization or group, salaries will be paid retroactive from July 1, 1984, to approved date(s) of the various Agreements or Understandings.

R. #225 APPROVAL OF EMPLOYMENT AND REEMPLOYMENT OF PERSONNEL FOR 1984-85

300

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

R. #226 APPROVAL OF EMPLOYMENT AND REEMPLOYMENT OF PERSONNEL FOR 1984-85 R. #227 PURCHASING APPROVED

Superintendent's Report - Cont'd

On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

Purchasing Dr. Wright asked that one more item be added to the list of purchasing, item 18 (a), for purchase of computer equipment (color monitors) which was inadvertently left off the item for purchase of computers and equipment in i tern 18.

Mrs. Hill moved approval of the ^purchasing items, including item 18 (a), seconded by Dr. Heath, as follows:' 1.

Cosmetology Equipment/Supplies

Purchase of cosmetology equipment and supplies (chairs with dryers, manicure stools, hair dryers, permanents, combs, shampoo, etc.) for use by Vocational Department at various schools and warehouse stock from the following companies which submitted the low quotations on specifications and/or general conditions (13 mailed - 7 returned):

Nationwide Beauty Supply The Burmax Company, Inc. Henry Kayser & Fils Marianna, Inc.

$1,191.18 2,326.19 900.55 540.61

Total

$4,958.53

These purchases are to be charged to the following accounts: $1,330.05 1,918.98 1,709.50

G240.00 G240.01 G1230.03 Total 2.

$4,958.53

Lawn Care Equipment/Supplies Purchase of lawn care equipment and supplies (lawn mowers, edger, weed eater, edger/trimmer, roto tiller, garden hose, etc.) for use by Vocational Department at Northwest Classen and Star Spencer High Schools from the following companies which submitted the low quotations (9 mailed - 4 returned):

Southside Lawn & Gardn Capitol Hill Bicycle Shop American Plant Products & Services Total

$1,729.00 368.40 1,344.65 $3,442.05

These purchases are to be charged to the following accounts: $1,080.90 2,361.15

G240.01 G1230.03

Total

$3,442.05

301

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

Purchasing - Cont'd 3.

Office Machines Purchase of office machines (calculators) for use at various locations from the following companies which submitted the low quotations on specifications and/or general conditions (15 mailed - 10 returned):

Oklahoma Systems, Inc. Fuzzel1's Typewriter Shoppe Capitol Hill Tyewriter Company Thompson Book & Supply Company

Total

72.00 1,626.96 1,120.00 1,345.20

$4,164.16

These purchases are to be charged to the following accounts:

G130.08 G240.01 G1230.03

Total 4.

94.50 88.00 3,981.66

$4,164.16

Music Equipment/Supplies

Purchase of music equipment and supplies (violins, cellos, trumpets, horns, clarinets, pianos, bells, bows, etc.) for use by Curriculum Services, Jefferson and Capitol Hill Middle Schools, and Belle Isle Secondary School from the following companies which submitted the low quotations on specifications and/or general conditions (21 mailed - 13 returned): West Manor Music Rhythm Band, Inc. Sharp & Nichols Music International Violin Company Ken Miles Hammond Organ Studio Frank Richards Music Taylor Music H & H Music Company

$1,595.00 219.90 46.00 870.00 1,670.00 1,437.40 109.50 2,259.56

Total

$8,207.36

These purchases are to be charged to the following accounts:

$6,537.36 1,670.00

G1230.03 04-1510 (Bond) Total 5.

$8,207.36

Computer Software Computer software for Educational Services Department (various high schools, middle schools and elementary schools) from the following vendors (sole source items for IBM 4860/067 Computer Unit System): Prentice-Hall, Inc. Stone Software Marketing, Inc. Classroom Consortia Media Houghton Mifflin (TSC Division) Baker & Taylor Microcomputer Workshops IBM Corporation Davidson & Associates Science Research Associates Sterling Swift Random House J. L. Hammet Company Psychotechnics, Inc. Micro Lab Learning Center Individual Software, Inc.

$ 2,296.44 745.38 1,038.00 9,977.49 169.40 2,014.40 20,878.10 1,940.00 8,360.10 3,940.00 5,382.00 4,217.70 1,423.00 290.50 1,847.36 $64,519.87

These purchases are to be charged to Account

G240.01.

R. #227 PURCHASING APPROVED CONT'D

302

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

B. R. #227 PURCHASING APPROVED CONT'D

)

Purchasing - Cont'd 6.

Furniture Purchase of furniture (chairs, typing desks, work tables, stools, etc.) for use at Moon, Harding and Taft Middle Schools, Guidance Services and Vocational Department with the following companies which submitted the low quotations on specifications and/or general conditions (14 mailed 8 returned): Thompson Book & Supply Company Sexton & Sexton School Supply

Total

$1,834.83 180.74 $2,015.57

These purchases are to be charged to the following accounts: $

G240.01 G1230.03 G1230.ll

Total 7.

479.60 1,411.97 124.00

$2,015.57

Science Equipment/Supplies Purchase of science equipment and supplies (balances, stop watches, hot plates, thermometers, funnels, tubing, power supply, etc.) for use at various locations from the following companies which submitted the low quotations on specifications and/or general conditions (10 mailed - 8 returned):

Sargent-Welch Science Central Scientific Company Parco Scientific Company Nasco Frey Scientific Company Carolina Biological Supply Company

Total

$13,581.58 1,207.35 371.11 436.89 1,597.06 420.33

$17,614.32

These purchases are to be charged to the following accounts:

G240.01 G1230.03

$ Total

893.85 16,720.47

$17,614.32

Physical Education Equipment Physical education equipment (baseballs, tennis balls, basketballs, basketball shoes, sweatsuits, etc.) for use at various locations from the following companies which submitted the low quotations on specifications and/or general conditions (8 mailed - 5 returned):

Elk Sporting Goods Flaghouse, Inc. Dan McGee Sporting Goods BSN Corporation

Total

218.28 263.36 864.48 201.10

$1,547.22

These purchases are to be charged to the following accounts:

G240.01 G1230.03

Total

915.22 632.00

$1,547.22

303

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D ...... '

Purchasing - Cont'd 9.

Instructional Supplies Instructional supplies (charcoal sticks, needles, pins, yarn) for Supply & Distribution (warehouse stock) for use by all schools from the following companies which submitted the low quotations on specifications and/or general conditions (5 mailed - 3 returned):

Pyramid Paper Company Chaselie, Inc. Sax Arts & Crafts Total

443.22 552.96 1,379.18

$2,375.36

These purchases are to be charged to Account G240.00.

10.

Instructional Equipment/Supplies

Instructional equipment and supplies (wrench sets, socket sets, air compressor, milling/drilling attachment for lathes, etc.) for use by Vocational Department and various schools from the following companies which submitted the low quotations on specifications and/or general conditions (7 mailed - 7 returned): American Electric Ignition Co. Mideke Supply Company Whitton Supply Company Duncan Equipment Company Hart Industrial Supply Severin Supply Company Brodhead Garrett Company

Total

63.46 101.70 793.00 193.06 68.40 218.15 5,542.01

$6,979.78

These purchases are to be charged to the following accounts:

G240.01 G1230.03

Total 11.

471.01 6,508.77

$6,979.78

Copy Machine One (1) copy machine for Northeast High School from B.M.I. Systems. This purchase, in the amount of $2,466.49 ($2,466.49 represents the final payment on the original total of $5,475.00) is to be charged to Account G1230.03.

12.

Duplicating and Mimeograph Machines Purchase of duplicating and mimeograph machines for use by Vocational Department, various schools and warehouse stock from the following companies which submitted the low quotations on specifications and/or general conditions (7 mailed - 4 returned):

A. B. Dick Products Company $16,547.00 Standard Duplicating Machines Corp. 8,360.00

Total

$24,907.00

These purchases are to be charged to the following accounts: $ 1,843.00 23,064.00

G1230.03 G1230.06 Total

$24,907.00

R. #227 PURCHASING APPROVED CONT'D

304

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

R. #227 PURCHASING APPROVED CONT'D

Purchasing - Cont'd

13.

Tractors Purchase of tractors (2) for use by Vocational Department at Star Spencer and John Marshall High Schools from Central Oklahoma Equipment Corporation which submitted the low quotation on specifications and/or general conditions (5 mailed - 3 returned). This purchase, in the amount of $26,423.80, is to be charged to Account G1230.03.

14.

Greenhouse Greenhouse for Vocational Education Program at Northwest Classen High School from the following companies which submitted the only quotations (9 mailed - 2 returned):

American Plant Products & Services Glasshouses by Mosel's, Inc. Total

$ 8,480.80 5,985.00

$14,465.80

These purchases are to be charged to account 15.

G1230.03.

Home Economics Equipment

Home economics instructional equipment (10 refrigerators/freezers) for use by Vocational Department at various schools and warehouse stock from Gas and Electric Equipment Company which submitted the low quotation (6 mailed - 2 returned). This purchase, in the amount of $4,880, is to be charged to Account G1230.03.

16.

Audio-Visual Equipment

Purchase of audio-visual equipment (tape players, projectors, televisions, cameras, carts, screens, etc.) for use at various locations from the following companies which submitted the low quotations on specifications and/or general conditions (15 mailed - 10 returned):

Thompson Book & Supply Company Thompson Audio-Visual, Inc. Pipkin Photo Service Sexton & Sexton School Supply Fairview Audio-Visual Dowlings, Inc. Dulaneys, Inc. Industrial Video, Inc.

Total

$ 2,836.60 5,237.00 71.57 1,227.60 268.70 2,080.86 3,867.75 1,185.00 $16,775.08

These purchases are to be charged to the following accounts:

G240.01 G1230.03 G1230.ll *1230.03, *1230.03, *1230.03,

Chapter I DirectionService Block GrantProgram

Total

216.00 5,122.40 4,521.52 6,700.90 131.76 82.50

$16,775.08

*These purchases have been approved on our Federal Educational Grant and/or Programs.

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

Purchasing - Cont'd 17.

Typewriters

Purchase of typewriters (electric and electronic) for use by Vocational Department in schools, centers, and various locations from the following companies which submitted the low quotations on specifications and/or general conditions (14 mailed - 10 returned): Oklahoma Systems, Inc. Xerox Corporation IBM Corporation Fuzzell's Typewriter Shoppe United Systems, Inc. Irwin Business Machines, Inc., Typewriters Plus, Inc.

$ 88,647.82 3,192.00 31,481.00 18,084.00 46,446.00 3,430.00 5,750.00

Total

$197,030.82

These purchases are to be charged to the following accounts $

04-1510 (Bond) G1230.02 G1230.03 G1230.06 *1230.03, Institutional

Total

3,430.00 761.00 171,468.82 20,289.00 1,082.00

$197,030.82

*This purchase has been approved on our Federal Educational Grant and/or Programs. 18.

Computers & Equipment Purchase of computers and equipment for use by External Funding, Vocational Department and various schools from the following companies which submitted the low quotations on specifications and/or general conditions (46 mailed - 11 returned):

The Data Station IBM Corporation Radio Shack Depco Dowlings, Inc. AmeriSource Business Systems Tota!

305.00 141,176.00 67,270.80 13,045.00 850.00 219,774.70

$442,421.50

These purchases are to be charged to the following accounts: G240.01 G1230.03 *1230.08, *1230.03, *1230.03, *1230.03,

Direction Services Community Education Ford Foundation Chapter I Total

1,960.00 369,650.07 305.00 853.30 2,077.10 67,576.03

$442,421.50

*These purchases have been approved on our Federal Educational Grant and/or Programs.

18. (a) Computer Equipment Purchase of computer equipment (9 color monitors) for various schools from AmeriSource Business Systems who submitted the low quotation (Quotation #6892). This purchase, in the amount of $4,275, is to be charged to Account G1230.03.

R. #227 PURCHASING APPROVED CONT'D

306

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D ~^===^===’

R. #227 PURCHASING APPROVED CONT'D

Purchasing - Cont'd

19.

Orders for Materials, Supplies, & Services Approval to place orders for materials, supplies, and services as needed during the 1984-85 school year with the suppliers as listed Prices and discounts are based on publishers' price list and/or distributors' educational discounts.

Books (Library, Text, Reference), Film, and Supporting Material

Addison- Wesley Publishing Company Aims Media, Inc. Alfred Higgins Productions' Allyn & Bacon, Inc. American Library Association Arista Corporation Arthur Barr Productions Audio-Visual Enterprises

Textbooks & Instructional Materials Films and Film Leasing Films and Film Leasing Textbooks Instructional Materials Instruct!’anal Materi al s Films and Film Leasing. Instructional Materials

BFA Educational Media Baker & Taylor Company Bamell Loft, Ltd. Barr Films Barron’s Educational Services, Inc. Benefic Press Bennett, Charles i Company Billy Budd Films Bobbs Merrill Book Company Borg-Warner Educational System Bound-To-Stay-Bound Bowker, R.R. 8owmar Records, Inc.

Films and Film Leasing Library Books 4 Instructional Materials Instructional Materials Films Instructional Materials Instructional Materials Instructional Materials Films Textbooks Instructional Materials Library Books i Instructional Materials Instructional Materials Instructional Materials

Centron Educational Films Children’s Press

Films Instructional Materials & Library Books Films Library Books & Instructional Materials Library Books & Instructional Materials Reference Books & Instructional Material Library Books & Instructional Materials Films

Churchill Films Arnold Clanahan Whse. Book Co. Collier-Macmillan Company Compton Company Continental Book of Oklahoma Cornet Instructional Films Demco Developmental Learning Materials Walt Disney Educational Media Company Doubleday’i Company Economy Company Encyclopedia Brittanica Ed. Corp. Education Corporation of America Eye Gate House

Books

Instructional Materials Films and Film Leasing Library Books & Instructional Materials

Textbooks & Instructional Materials "Reference Books & Instructional Material . ' & Films Instructional Materials Instructional Materials

Fairview Audio-Visual Field Enterprise Educational Corp. Films, Inc. Follett Publishing Co.

Instructional Materials Library Books & Instructional Materials Films and Film Leasing Library Books & Instructional Materials

Ginn and Company Globe Book Company Gulden Phoenix Communications Grolier Educational Corporation Group W. Productions Guidance Associates

Textbooks, Tests & Instructional Material Instructional Materials Films Reference Books & Instructional Materials Films Instructional Materials

307

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

Purchasing - Cont'd

Handel F i 1»-Carporat ion Harcourt Brace, Jovanovich, Inc.

Houghton Mifflin Company

Films and Film Leasing Textbooks, Library Books, Tests, 4 Instructional Materials Textbooks & Instructional Materials Textbooks, Library Books i Instructional Materials Library Books 4 Instructional Materials Instructional Materials Library Books, Instructional Materials 4 Textbooks Instructional Materials & Textbooks

I.E.S.S., Inc.

Instructional Materials

King Features Ed. Oiv.

Films

Learning Corporation of America

Films and Film Leasing

Harlow Publishers Harper and Row Publishers

Hertzberg-New Method Hoffman Educational Systems Holt, Rinehart & Winston

Marshall Cavendish Corporation Martin Moyer Films .Macmillan Company McGraw-Hill Book Company McGraw-Hill Textfilms McKnight Publishing Company Media Five Film Distributors Metromedia Producers Corporation Modem Curriculum Press Modem Media Services

NTA Films, Inc. National Film St Video National Geographic Society

New Day Films Nystrom

Instructional Materials & Books Films Instructional Materials 4 Textbooks Instructional Materials, Library Books, Textbooks, and Testing Materials . Films Instructional Materials & Textbooks Films Films Instructional Materials Films

Films Films and Film Leasing Instructional Materials, Library Books, Films, Film Leasing . Films Instructional Materials

Oklahoma State University Ontario Education Communications Authority Oxford Films

Films Films

Paramount Communications Perma-8ound Books Prentice Hall, Inc. Productions Unlimited, Inc. Psychological Corporation Pyramid Films

Films St Film Leasing Library Books Textbooks St Instructional Materials Films & Film Leasing Instructional Materials Films

Rand-McNally 4 Company Random House, Inc. Regents Publishing Company Riverside Publishing SFM Media Service Corporation Sadler, W. H., Inc. Scholastic Book Service Science Research Associates Scott, Foresman 4 Company Silver Burdett Company Simon & Schuster, Inc. Society for AV Education Society for Visual Education Southwestern Media Services, Inc. Steck-Vaughn Company Sunburst Communications, Inc.

Films 4 Film Leasing

Instructional Materials & Reference Book: Instructional Materials & Library Books Instructional Materials ' Textbooks St Instructional Materials

Films Instructional Materials Library Books St Instructional Materials

Instructional Materials Textbooks St Instructional Materials Instructional Materials Instructional Materials Instructional Materials Instructional Materi als Films St Film Leasing Instructional Materials Instructional Materials

R. #227 ’PURCHASING APPROVED CONT'D

308

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

R. #227 PURCHASING APPROVED CONT'D

Purchasing - Cont'd

Teaching Film Custodians Teaching Resources Texas School Book Depository Thompson School Book Depositary Time Life Multimedia Troll Associates

Films i Film Leasing Instructional Materials Textbooks Textbooks & Instructional Materials Films Instructional Materials

UPA Productions of America

Films

Viacom International

Films

Western Psychological Services Weston Woods Wilson, H.W. & Company World Book-Childcraft

Instructional Materials Instructional Materials Instructional Materials Library Books

Xerox Education Publications

Instructional Materials

MUSICAL INSTRUMENT REPAIR AND OVERHAULS (All Schools)Audio Associates

Electronic Equipment

Bellows, Martin ’

Brass, Woodwinds, and Percussion

Harold Blue Repair Service

Brass, Woodwinds, Percussion

Collier, Weldon

•

Brass, Woodwinds, Percussion

Chenoweth i Green Music Company

Brass, Woodwinds, Percussion, Strings, and cases.

Oowlings, Inc.

Cal ifone Recorders

Ekonen, Tauno

String instrument bow repairs

Haught Music Company

8rass, Woodwinds, and cases

Inter-City Violin Studios

String instruments

J J Enterprises

Electronic pianos

Jamie Marks

Piano tuning and service

Jenkins Music Company

Brass, Woodwind, Strings

Jones RV Radio

Electronic equipment

Landry Electronics

Electronic equipment

Larsen Music Company

Brass, Woodwind, and Percussion

Millsaps

Brass, Woodwind, Percussion

Norman Music Center

Brass, Woodwinds, Percussion

Roberts Music Service

Piano tuning and repairs

Sharp i Nichols Music Company

Brass, Woodwind, and Percussion

Stephens Bros.

Piano tuning, repairs, and overhauls

VISUAL ART EQUIPMENT

Bob Crain

Kiln repairs

House of Clay

Kiln repairs

Evans Electric

Small motor repairs

University Arts and Crafts

Repair of visual art equipment; jewelry, including casting machinery, lapidary machinery, and plating machines.

STIPENDS Artists in Residence and Consultants

COPYING MACHINES & SERVICES Xerox Corporation

309

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

Purchasing - Cont'd

AEDS

National Computer Systems

AGILE Corporation

Norrell Temporary Services

American College Testing Program

O'Brien

Applied Data Research

On-Line Software International

Auerbach Publishers

Origami

CFS, Inc.

PC World

Computer Associates

Radio Supply Inc^

Conley Business Equipment

SPSS

CW Communications

Syncsorr, Inc.

Corodale

Telex Computer Products, Inc.

CT3 McGraw-Hill

Thompson Book Supply

Data Associates Inc.

Trice Wholesale Electronics

Data Documents

Uarco, Inc.

Datapro Research Corporation

Westinghouse Electric

Data 21

Wright Line

Discover Foundation Inc.

Xerox

ECQTRAN Systems Inc.

Zytron

GT Software, Inc. IBM Corporation

International Software Technology,

Johnson Systems, Inc.

Kiplinger Washington Letter Miller-Norris Company

Mike Bryan Office Supplies

Moore Business Forms

Concerning the greenhouse in item 14, Ms. Brody asked if anything had been learned which would help expedite construction of greenhouses after the frustrating two-year and 10-month periods it took to build the greenhouses at John Marshall and Star Spencer. Charles Allen, Purchasing Manager, responded that he had spoken with the contractor, Glass Houses by Mosel's, Inc., after the bid was received and was assured that they were familiar with the material the District was buying and that there should be no problem putting it together. Mrs. Donwerth asked how the amount budgeted for office machine maintenance would be affected by the replacement of manual typewriters with electric typewriters, since the maintenance on electric typewriters is much higher (item 17). Darrel Shepard, Director of Business Management, said the new machines would be on warranty; therefore, the amount paid on maintenance contracts could probably be reduced, despite the overall 12-15% increase in the cost-of maintenance contracts this year.

P ÂŁ227 PURCHASING APPROVED CONT'D

310

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

R. #227 PURCHASING APPROVED CONT'D

Purchasing - Cont'd Ms. Brody stated the manual typewriters, in working order, that are to be replaced should be made available to elementary children and teachers who want to use them. Dr. Wright said a plan would be developed to make the manual typewriters easily available to staff, particularly at the elementary level. The plan is to be completed before the beginning of the school year (September 4, 1984). Mrs. Hill asked if there was more than one brand of typewriter being used in the typing classes. Odessa Wycoff, Vocational Education Administrator, answered that a variety of brands of typewriters will be placed in the classrooms so that students are exposed to and can work with different kinds of typewriters.

In response to a question from Mrs? Hill about the three refrigerator/ freezers in item 15 to be placed in warehouse stock, Mr. Allen stated the locations for the refrigerators had not been designated at the time the bids were sent out, but they would be assigned to schools soon after delivery. On item 18, purchase of computers and equipment, Mrs. Hill questioned the total of $446,695.50 as listed in the agenda. She stated the Committee had estimated less than that ($316,437.00) when they presented their recommendation to the Board on June 7. Dr. Lindley responded that the Computer Committee's portion of that total amount was $308,166.60. This total was less than the estimate because of price reductions by IBM on the PC and PC Junior, as well as competitive bidding by AmeriSource. Also speaking to the computer purchases, Ms. Brody stated the computer market was very volatile at this time, and asked what kind of protection the District would have on this major investment. Dr. Wright said the bulk of the purchases are IBM equipment, and current literature seems to indicate that IBM has been a major force for the past 30 years in the computer industry, and will probably continue to be so.

Mrs. Hill asked about the status of the General Fund reserve. Dr. Wright stated there have been and will be some last minute changes in revenue and expenditures, but as of that day, $87,400,000 would be spent for the fiscal year 1983-84, carrying over a reserve of $3,157,818 to the 1984-85 budget. On roll call for the purchasing items the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. C.

R. #228 GENERAL BUSINESS ITEMS APPROVED

General Business

Mrs. Hill made the motion, seconded by Ms. Brody, to approve the five items of General Business as follows:

Authorization of an agreement with the Oklahoma County Historical Society, 801. N. W. 37th Street, Oklahoma City, Oklahoma, to lend the Society a collection of materials, the Central High School Memorabilia, for the establishing of a museum sponsored by the Society. The agreement detailing the responsibility of ownership, care, maintenance, insurance and other for the memorabilia is to be executed by officers of the Society and the District.

Authorization to return to the State Department of Education, Federal Program, an overpayment of Chapter I Funds in the amount of $280,978.00. The payment shall be charged to G850.02.

Authorization for the President of the Board and the Superintendent to execute documents required for the licensing and operation of the Pre-School/Daycare Programs as they become due during 1984-85 at Edwards and West Nichols Hills Schools.

311

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D _____

_________________________ ZZZTZZZZZ~______ —.■z=SES=ggTZrT~?~r-.—

r—.„.':.^.^-=

General Business - Cont'd 4.

Approval to pay for insurance premiums as they become due during 1984-85 fiscal year for coverage as listed below, and to continue to use the Independent Insurance Agents Association of Greater Oklahoma City to secure the necessary policies and provide consultative services.

Insurance coverage to include:

Vehicle Fleet Policy; including liability, medical payments, theft, combined additional coverage.

Surety Bonds

Legal Liability; Board Members"and employees

Fire and Extended Coverage for all buildings; also including premi ses liability.

Unemployment Insurance

Boiler Insurance

Marine type policies on heavy concentrations of equipment, i data processing equipment.

Continuation of rental, lease, and/or lease purchase agreements for properties through June 30, 1985, at the rates shown. All agreements subject to the cancellation condition as listed. Property and organizations follow: A.

Dunjee High School, Tyler Elementary School, and Valley Brook Elementary School? continuation of lease to Community Action Agency (Formerly Community Action Program); Rates to be $3700.24 per month for all three (3) sites until October 1, 1984. On October 1, 1984 rate to increase to $4796.03 per month for all three sites. Lessee to provide property and liability insurance. Agreements subject to 30-day cancellation notice by either party. Proceeds to be deposited in General Fund.

Whittier Elementary School; Community Action Agency, lessee to pay $2221.67 per month; plus provide property and liabibity insurance. Agreement subject to 60-day cancellation notice. Proceeds to be deposited in General Fund.

House at Northwest Robinson and North 96th Street (John Marshall Vocational Agriculture Building Site); Randy Field s, Voc at i on a1 Agriculture teacher; lessee to keep house, FFA Barn, and grounds in a clean condition and to be responsible for securing the barn and livestock in lieu of cash rent.

Building at Emerson Alternative Education Center; Youth Services for Oklahoma County, Inc.; lessee to pay $1106.78/month plus provide liability insurance only. Agreement subject to 30-day cancellation otice. Proceeds to be deposited in the General Fund.

Foster Estes Vocational-Technical Center: continuation of agreement with Oklahoma City Area Vocational-Technical District Number 22 to lease/purchse the property (buildings arid grounds); for the total principal sum of $3,542,377.50 ($11,807.92 per month for total of 300 months). Lessee shall be responsible for maintenance, upkeep and operation of this property and carry property and liability insurance according to the terms of the agreement. Proceeds to be deposited in the district's Bond Cash Fund.

’R. #228 GENERAL BUSINESS APPROVED CONT'D

312

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

GENERAL BUSINESS

1. #228 3ENERAL BUSINESS APPROVED SONT'D

- CONT'D

Continuation of Rental, Lease Agreements - Cont'd

Nichols Hills Elementary School; Pathways Child Development Center; lessee to pay $530.00 per month; plus provide property and liability insurance. Agreement subject to 30-day cancellation notice, Proceeds to be deposited in the district's General Fund.

Sunnyside Elementary School; Wright Patrons for Youth, lessee to pay cost of property and liability insurance in lieu of rent.

________ _ , to Teachers' Cred i t Office Space,_________ Room 414,_________________________ Administration Building Union; lessee to pay $287.00 per month as payment for space, utilities, parking.

Ms. Brody expressed several concerns about the Central High School memorabilia recommended to be loaned to the Oklahoma County Historical Society in item 1 as follows: She asked for 1) a guarantee that the District's artifacts would be protected and catalogued separately from other items the Society obtains; 2) that the District's students should have free access to the display; and 3) if a member of the school system could be named trustee of the artifacts and allowed to work with the Historical Society on a day-to-day basis. Dr. Smith introduced Mr. Charles Ables, Vice President of the Oklahoma County Historical Society, and Chairman of the committee responsible for the display at the Central building, to respond to the Board's questions and concerns.

Mr. Ables said the District did have the assurance through his organization that the materials will be cared for. He explained the museum is being given to the people of Oklahoma City by Southwestern Bell, who purchased the building and is now in the process of restoring it. The museum will be dedicated on August 25, 1984. He commented that much more personal memorabilia has been given to the Historical Society than the School Board had retained. He said students would definitely have access. The museum will be open at certain times of the day and staffed by volunteer members of the alumni association. Mr. Ables said the Historical Society will be encouraging through the media and all ways possible that school children schedule visits to the museum. He invited the Board to select a person to act as liaison and he would see that they were appointed to the Committee. Mr. Ables invited the Board to attend the dedication ceremony. Dr. Wright stated he would work with Mr. Ables in preparing a document concerning the liaison person, and asked for Board input on naming of an individual to be the District's representative.

Regarding the payment of $280,978 to the State Department for an overpayment of Chapter I funds (item 2), Ms. Brody stated when the item was first taken to the Board it was to be paid from the utility account based on the savings projected to be realized in thflt account, She asked where the money would come from if the savings did not materialize, She also reminded the Board that when the 75% reimbursement from the State is received , it will be deposited into Chapter I funds, even though it has to be paid from General Funds. Dr. Wright said other alternatives to paying would be 1) to refuse to pay, as the District did not break any rules or regulations of the State in administering the funds; or 2) to take the State to court since the judgment was made against the State Department and not.Oklahoma City Public Schools.> The State is seeking to collect the lost funds from the users and then will replenish those funds at 75% in Chapter I only. He commented that the legal route would be long, drawn-out, and costly for the District. Dr. Wright stated the plan was to pay as much of that figure as possible out of the 83-84 funds, hopefully as much as $200,000. The balance would be paid out of-84-85 funds, which is budgeted as a separate line item. The 83-84 reserve of $3,157,000 will be retained.

313

MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

General Business - Cont'd

Ms. Brody stated she wanted to know where the money is, where it is going, and how the District is going to get it. Dr. Wright responded that the District will have the money; the question will be if it can be paid out of 1983-84 funds. He said he hoped the answer could be given on Monday, July 2, after the close of the fiscal year.

iR. #228 GENERAL BUSINESS APPROVED CONT'D

Dr. Heath expressed his desire that the Board not get into a legal battle over the paying back of the Chapter I funds. He said he could perceive how the District could possibly lose the 75% that is to be returned to Chapter I funds, as well as having to pay excessive attorney fees.

On roll call for the General Business items the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

Unfinished Business

Dr. Muse made the motion, seconded by Ms. Brody, for approval of Policy JBL, Equal Educational Opportunities (Computers) as follows:

EQUAL EDUCATIONAL OPPORTUNITIES (COMPUTERS)

The Board believes that students should have access to computer literacy and computer assisted instruction regardless of gender, race, socio-economic status, ability level, or handicap.

R. #229 POLICY JBL, EQUAL EDUCATIONAL OPPORTUNITIES (COMPUTERS) APPROVED

All staff required to use computers shall have appropriate training. The Board further directs that selected software will be free of sexual and racial bias.

On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. 2.

(Continuation of the discussion of the 1984-85 General Fund Budget) It was decided to forego a lengthy discussion of the budget because of prior commitments of three Board members for that evening. Mrs. Hermes allowed 15 minutes for discussion of the budget. Dr. Smith and Dr. Wright responded to questions from Mrs. Hill concerning duplicate information on two pages of the budget book; where $5,000 from Account 130.08 had been placed; and the way secretaries were listed or not listed in various accounts.

â&#x20AC;&#x2122;BUDGET 'DISCUSSION

Executive Session

A motion was made by Mrs. Donwerth and seconded by Ms. Brody to go intoexecutive session for the purpose of a discussion concerning negotiations with employee groups. On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #230 EXECUTIVE SESSION ^APPROVED 4:40 P.M.

(A mechanical recording of the meeting to this point is on file in the office of the Clerk.)

RETURN TO OPEN MEETING A motion to return to open meeting was made by Dr. Muse and seconded by Mrs. Hill. On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #231 RETURN TO iOPEN MEETING 5:45 P.M.

314 MINUTES OF MEETING OF JUNE 28, 1984 - CONT'D

IN OPEN MEETING No instructions were given to the Superintendent regarding negotiations with employee groups.

ADJOURNMENT

R. #232 ADJOURNMENT 5:46 P.M.

There being no further business, the Board adjourned at 5:46. A motion to adjourn was made by Mrs. Donwerth, seconded by Mrs. Hill, On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. THEREUPON THE MEETING WAS ADJOURNED.

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

â&#x2013; X.

/day of

315

MINUTES OF MEETING OF JULY 2, 1984

J THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA i

COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JULY 2, 1984 AT 7:00 P.M.

PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Ronald Day, Attorney; Don Ladd, Treasurer; central Office staff members, representatives from professional groups, the news media and other interested persons. CALL TO ORDER

Mrs. Hermes called the meeting to order. The invocation was given by Dr. Heath.

CALL TO ORDER

ROLL CALL Roll call established that all seven Board Members were present.

ROLL CALL

MINUTES OF PREVIOUS MEETING On motion by Mrs. Donwerth, seconded by Mrs. Hill, the minutes of meetings of June 7, June 11, June 14, and June 18, 1984 were approved as presented with corrections as follows: All minutes to reflect new Board officers as elected on June 4, 1984; typographical error on page M-4 of June 7 minutes; and deletion of statement requesting additional information about Putnam Heights and Kaiser on page M-7 of June 7, 1984 minutes. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

Râ&#x20AC;¢ #232 MINUTES APPROVED AS CORRECTED

COMMMITTEE REPORTS - BOARD MEMBER COMMENTS Mrs. Donwerth commented she was very proud of the appearance of Capitol Hill High School since the new windows were installed. She felt this type of visible improvement made a very positive statement and showed the public how their support of the bond issue had made a difference.

COMMENTS MRS. DONWERTH

Dr. Heath also mentioned the new windows at Capitol Hill, and said he believed the excellent choice of those windows will reduce the utility bills this winter.

COMMENTS DR. HEATH

Mrs. Hermes said she had been honored to attend a retirement dinner the past weekend for ten employees retiring from the Maintenance Department.

COMMENTS MRS. HERMES

Mrs. Hermes reported the Oklahoma State School Boards Association has also passed a public relations policy. She asked Dr. Nusbaum to include Patty May, OSSBA Director of Information Services, on the District's Public Relations Committee to facilitate communication between the District and the State School Boards Association.

Level III Grievance Hearings Scheduled

Mrs. Hermes announced a Level III Grievance Hearing was to be scheduled. Jim Huff, A.F.T. representative, stated requests for two Level III hearings had been filed, and aSked that dates be scheduled for both, one of those for Michael T. Brewer. Betty Mason, Assistant Superintendent for School Operations, informed t,he Board that the grievance for Mr. Brewer had not been heard at Level II.

316

MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

COMMITTEE REPORTS - BOARD MEMBER COMMENTS, CONT'D

She said it was her understanding that communication was carried on between Mr. Savage and Mr. Huff, and a date was set taking into consideration the fact that the principal was going to be out of the city during July. She requested the Board allow the grievance to be heard at Level II.

Mr. Huff recounted how Mr. Brewer had filed the Level II on June 18; that he had been contacted by Mr. Savage on June 22, and was informed that the principal was off contract; that he had expressed to Mr. Savage his concern that the principal had not set a date prior to going off contract and prior to taking the month of July for personal use; and that on June 25, "day five" of the five days within which a hearing is to be scheduled after receipt of the Level I decision, Mr. Brewer had met with Mrs. Mason and the principal involved. Mr. Huff stated matters closely related to the grievance, had been discussed, and a hearing could have been scheduled at that time. Mrs. Mason responded she regretted having to speak in the absence of Mr. Savage, but thought it was important the Board understand that during the time she and Mr. Brewer and the principal had talked, there was no discussion about a grievance. She stated it was her position that the grievant had never been denied a hearing; and that Mr. Brewer had tried, without success, to informally settle his concerns. Mrs. Mason repeated that Mr. Savage had been in communication with the Union and requested that the grievance be heard at Level II. Dr. Wright mentioned the letter he had from Jim Savage, dated June 22, 1984, indicated August 1, 1984, at 10 a.m. had tentatively been set by Mr. Savage and Mr. Huff as the date for the Level II hearings for Dempsey Patton and Michael Brewer. He recommended to the Board that the grievances be remanded to the second level.

Following additional discussion, Mrs. Hermes announced a majority of the Board agreed that the grievances should be remanded back to Level II. ITEMS PENDING

[TEMS PENDING

Establishing of Non-Profit, Fund Raising Foundation Guidelines

Computer Equity Policy

Notice to Parents re Eliminating Under "1% mile" Bus Service

1989 Centennial Planning

Co-Curricular Policy, IGD

Regulations, Vo-Tech Teachers

Use of Staff Vehicles

Blueprint for Excellence

Teacher Evaluation Report Form - Column for Excellence

10.

Short and Long-Range Public Relations Plan - District Image

Mrs. Hermes asked that item 2 be removed from the Items Pending list; that a date of "by the end of November" be added to item 4; and asked who was working on item 9, the teacher evaluation form. Dr. Wright responded that he had spoken with Alice Anderson, Personnel Director, concerning item 9. Mrs. Hill stated that item 7 should reflect that a policy is to be developed; also, that a recommendation on reducing the number of staff vehicles was pending. She asked that "Blueprint for Excellence" be removed from item 8; that the request was for a policy on standards for teachers. Mrs. Hill also asked that Dr. Heath's request for a policy on requirements for teaching psychology be included*under "Items Pending". She asked that the new policies be ready by the time the Board conducted its annual review, evaluation and update of Board Policies in August.

317

MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

HEARINGS None

LEGAL REPORT

Mr. Ron Day, Attorney for the District, reported as follows: Robinson vs. ISD-89

ATTORNEY'S REPORT

"In the case of Randy Robinson vs. ISD-89, the special education case we have pending, we received formal notice last week that the State Department of Education has joined with us in our appeal to the Tenth Circuit Court of Appeals.

Applegarth vs. Hodges & ISD-89 "In the case we have pending regarding corporal punishment, we have received notice that Judge Parr has set this case down for jury trial on October 9, 1984.

ISD-89 vs. City of Oklahoma City "In the case of ISD-89 vs. the City of Oklahoma City, involving the construction of the City Ordinance, we recieved the City's answer brief last week. That was the brief they filed in the Supreme Court in response to our original brief. The reply brief of ISD-89 will be due in the Supreme Court on July 12." FINANCIAL REPORT

Mr. Ladd gave a routine Treasurer's Report. office of the Clerk.)

(Copy of the report on file in the

TREASURER'S REPORT

SUPERINTENDENT'S REPORT

Dr. Wright presented the 14 Proposed Board of Education Goals for 1984-85, for action July 16, 1984, as follows:

GOAL NO. 1 The Board will direct the staff to assist students to make progress each year in learning and applying skills in reading, writing, and mathematics. The Board directs that by the end of 1985-86 school year the median scores of District students on a nationally normed standardized test of reading and mathematics skills will exceed the 50th percentile.

GOAL NO. 2

The Board will direct the staff to assess the needs of each student and develop appropriate educational programs to meet the different needs of the slow, average, above average and gifted learner. GOAL NO. 3

The Board will continue to support the development, refinement, and implementation of a curriculum congruent with the established district instructional objectives in the basic skills. The District will maintain a system for managing reading and mathematics instruction for assessing student progress. GOAL NO. 4

The Board will actively support the implementation of State and National legislative programs designed to improve public education. GOAL NO. 5

The Board will provide equal and appropriate educational opportunities for handicapped students.

PROPOSED BOARD GOALS FOR ACTION JULY 16, 1984

318 MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

â&#x20AC;&#x2122;ROPOSED SOARD GOALS FOR ACTION JULY 16, 1984 CONT'D

Proposed Board Goals - Cont'd GOAL NO. 6

The Board will continue to evaluate the utilization of District resources to ensure "academic excellence in education". GOAL NO. 7 The Board will encourage and support the development and organization of activities that promote positive human relations between and among staff members, students, parents, community, and the Board.

GOAL NO. 8

The Board will encourage responsible communication and public information activities directed toward improved public understanding and confidence in the schools. The Board will provide public information in a timely manner and encourage communication with District employees and patrons to strengthen confidence in the schools. GOAL NO. 9

The Board will continue to support a staff development program to help teachers, administrators, and classified employees become more effective in their work. GOAL NO. 10

The Board will seek public involvement and participation in the schools by supporting such programs as Adopt-A-School, Community Education, Volunteer Services, local School Advisory Councils, school parent-teacher organizations, and the District Parent Council. GOAL NO. 11

The Board will encourage and support the purchase of goods and services from minority businesses and professionals. GOAL NO. 12

The Board will support the efforts of the District's nonprofi t fund-rai si ng foundation. GOAL NO. 13 The Board will encourage and support the development and maintenance of an active safety program for air students and employees to prevent work-related accidents.

GOAL NO. 14 The Board will maintain a plan for the repair and/or replacement of districtowned facilities and equipment, including emphasis on energy mangement. Dr. Wright mentioned to the Board that included in their packets were copies of last year's goals and an additional listing of goals and objectives he had received from individual Board Members. The list of 12 suggested goals and/or objectives submitted to Dr. Wright by various Board Members follows: 1. 2. 3.

4. 5. -

Continued fiscal responsibility Higher quality of personnel at all levels People understudying those who we know will be retiring or leaving (at the upper levels) Good Public Relations Program Reading Scores up to 54% or reading going up at least 1% at every level

319

MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 6. Lower dropout rate at targeted levels 7. Raise ACT and SAT average scores to those of 1975 8. All 8th graders and their parents counseled to determine a four-year high school curriculum to meet the needs of particular students 9. Concentration on our 9th graders to: a. acclimate to new surroundings b. find acceptance c. find successful achievement 10. Achieve better board/staff relations 11. Enhance 5th year centers to status of excellence 12. Improve elementary curriculum to ensure social studies, science, foreign language are being taught weekly

; PROPOSED â&#x20AC;&#x2122; BOARD GOALS FOR ACTION JULY 16, 1984 CONT'D

Comments and suggestions from Board members on the proposed 1984-85 Board goals were as follows:

Mrs. Donwerth

- Correction of typgraphical error in Goal No. 6 - Hoped follow-up would occur annually on item 8 of the suggestions from the Board members - Would like to see special emphasis placed on writing and communications skills

Mrs. Hill

- Stated item 5 should address math scores, not reading scores - Would like Goal No. 1 to reflect that "we want to continue climbing"; and that item 5 could be a part of that goal - Combine item 8 and item 9 of the Board's suggestions

Mrs. Hermes

- Items 6, 8, 9 and 11 of the Board's suggestions could be placed in addition to the 14 proposed Board Goals - Hoped some goals would be included that could be attained in one year - Insert the word, "handicapped" after "gifted learner" in Goal No. 2

Dr. Wright responded that he would bring recommendations back to the Board for action on July 16 which would include the information received from the Board members.

Ms. Brody made the motion, seconded by Dr. Muse, to authorize the President of the Board and/or the Superintendent to execute documents and forms as required to apply for the following grants: (a)

Inexpensive Book Distribution Program (RIF), under P.L. 94-194, Inexpensive Book Distribution Program for Reading Motivation, Reading is Fundamental Foundation.

(b)

Arts in Education Program as authorized under Senate Bill 386, 1984 Oklahoma Legislature.

(c)

Directional Services Program for Medical Clinics, under the Handicapped Act, Title I, ESEA, Public Law 89-313.

(d)

Career Education Program - Classen High School, under Senate Bill 368, 1984 Oklahoma Legislature.

(e)

High Technology Career Program - U. S. Grant High School, under Senate Bill 368, 1984 Oklahoma Legislature.

(f)

Community Education Program, under Senate Bill 368, 1984 Oklahoma Legislature.

(g)

Take Home Computer Program, under Senate Bill 368, 1984 Oklahoma Legislature.

i AUTHORIZATION iTO APPLY FOR ! GRANTS

320

MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

R. #234 1984-85 GENERAL FUND AND BUILDING FUND OPERATING BUDGETS APPROVED

Dr. Heath made the motion, seconded by Mrs. Donwerth, to approve the following:

General Fund Operating Budget for 1984-85 fiscal year in the amount of $88,660,000.

Building Fund Operating Budget for the 1984-85 fiscal year in the amount of $4,275,000.

Ms. Brody stated she was still concerned with the legality of paying back $280,000 in Chapter I funds to the State Department of Education. She said if the State Department of Education wants this money and the District has a legal problem in violating State Statutes, the State Department should take the District to court in a friendly lawsuit in order to grant the District permission to pay a prior year's obligation out of current year funds. She asked if the Statue of Limitations would apply to any portion of the payback since some of the indebtedness dates back to 1969. Dr. Wright responded that he would get answers to Ms. Brody's questions prior to making payment.

Mrs. Hermes suggested to the Board that they approve the total amount of the General Fund Operating Budget, but schedule a work session for another time to continue discussion of individual line items. The Board agreed to the request. In the area of revenue, Mrs. Hill questioned the increase in the amount of estimated current year tax revenue and asked about the Federal Projects Reimbursement. Dr. Wright said the increase in current year tax was reflective of the County Assessor raising the ratio on real property from 12 to 13*$. Federal Projects Reimbursement is money reimbursed to the District for some of the time and other expenses the school district incurs in processing federal project activities and is estimated on the basis of what we think we may have in terms of total federal projects. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. ACTION ON ADVANCED FUNDING DELAYED UNTIL JULY 16

R. #235 OSSBA & NSBA MEMBERSHIPS CONTINUED FOR 1984-85

Dr. Wright asked that item four, as follows, be delayed until July 16, 1984:

Recommend approval of an Advanced Funding Agreement with the Oklahoma Development Authority to allow for participation of Independent School District #89 of Oklahoma County, Oklahoma, in the School District Advanced Funding Program, 1984.

Mrs. Hill made the motion, seconded by Dr. Muse, to continue membership in the Oklahoma State School Boards Associattion for 1984-85 fiscal year at an annual fee of $2,000; and to continue membership in the National School Boards Association, Direct Affiliate Program, and Council of Urban Boards of Education, for the 1984-85 fiscal year at an annual fee of $3,500. Total expense of $5,500 will be charged to Accoung G130.01. On roll call the votes were as follows: Ms. Brody, no; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, no; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. Five aye, two no. Mrs. Hermes declared the motion carried.

321 MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

0 1

SUPERINTENDENT'S REPORT - CONT'D

The motion was made by Mrs. Hill and seconded by Ms. Brody to grant permission to direct the following persons to attend conferences as indicated:

jR. #236 J PROFESSIONAL TRAVEL APPROVED

At No General Fund Travel Expense to the School District

(a)

David Nunn, Coordinator, Attendance & Pupil Assignment, I/D/E/A Fellows Program, Columbia, MO, July 8-14, 1984.

(b)

Howard White, Food Service Administrator, Central Food Service, ASRSA Annual Conference, Indianapolis, IN, July 21-26, 1984.

(c)

Hope Alvarez, Bilingual Coordinator, External Funding; Nqoc Hong, Bilingual Resource Specialist, External Funding, Title VII, EDCI 5903: Special Topics - Integrating Computers with the Bilingual/ESL Curriculum, TWU Station - Denton, TX, July 23-August 3, 1984.

(d)

Sue Drake, Buyer-Training Supervisor, Central Food Service, ASRSA Annual Conference, Indianapolis, IN, July 21-15, 1984.*

*At Central Food Service Expense

Dr. Wright presented the recommended revision in the grading scale (grading r action July 16, 1984): system) for secondary students as follows

FROM

100 92 84 76 68 62

93 85 77 69 63 Below

A B C D DF

100 - 93 92-85 84-77 76-69 68 - Below

A B C D F

Dr. Wright stated the Committee's recommendation was to allow a category of 68-63 for a D- in order to give some students the opportunity to strive a little harder without quelling their ambition and completely shutting them off. Mrs. Hill said she wondered who would be fooled by the addition of a Dcategory when the D- is averaged as a D; said she was disturbed that the standards and expectations were being lowered after working very hard to raise them; also, she felt the makeup of the committee making the recommendation did not equally represent the District, and was concerned that only one middle school representative was included. Mrs. Hill said a concern expressed to her was that basing up to 25% of a student's grade on attendance should be mandatory and not optional as it is currently. Mrs. Donwerth said she was concerned that the grade point system report showed that not all teachers were using the Board approved system, and that the purpose of it was to provide more consistency throughout the district in grading. She also commented that she felt if the system were changed, that the change should be in making a wider range for the D category and eliminating the D-. Dr. Wright responded that he thought the grading system could be implemented with more consistency in the coming year. He pointed out that teachers feel the D- is a motivating factor, putting the student on notification. He said staff was very conscious of not lowering standards, but the current grading scale may have discouraged some students and actually increased the dropout rate.

;GRADING SCALE â&#x20AC;&#x2122;REVISION - FOR i ACTION 'JULY 16, 1984

322 MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D GRADING SCALE REVISION - FOR ACTION JULY 16, 1984 CONT'D

Dr. Heath said in speaking to as many scale was the one area about which he not to the better student, but to the he or she can. He said they consider to be very significant.

students as he could, the grading heard statements of it being unfair; student who is trying the very hardest the difference between an F and a D-

Mrs. Hermes added that she read in a recent report that this district only has a 5.3% dropout rate, which is very good for an urban system. Remarks

REMARKS SUPERINTENDENT

Dr. Wright informed the Board that Karen Leveridge, President, Oklahoma Coalition for Public Education, had invited the Board to hear John Wesley Hardt, Bishop of the Oklahoma Conference of the United Methodist Churches, speak to the Coalition in the Senate Chambers of the State Capitol beginning at 1:30 p.m., July 3, 1984.

PERSONNEL REPORT

1. #237 â&#x20AC;&#x2122;ERSONNEL REPORT APPROVED

Dr. Wright requested that the resignation of Johnny Carter, listed under Certificated Personnel Terminations, be withdrawn from consideration as per request by Mr. Carter. The Board agreed to the request.

Dr. Heath made the motion, seconded by Mrs. Donwerth, that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel recommendations and information listed be approved.

8-26-84 6-11-84 8-13-84

King Aide

Bilingual Program Secretary

Rancho Principal's Secy.

LeSure, Karlos

Marshall. Rhoda

Pryor. Wanda

6-15-84 6-20-84

6-14-84 6-06-84 6-21-84

6-12-84

Southeast Custodial Worker

All Schools Custodial Worker

Lee Custodial Worker

All Schools Custodial Worker

Shields Heights Custodian

Anyabolu, Oliver

Bosin. Jackie

DeBose. Andre

Partridge. Sidnev

Pennon, Roderick

Watson. Albert

SERVICE:

8-27-84

EFFECTIVE DATE

Edgemere Media Aide

ASSIGNMENT

945.

745.

805.

6-04-84

6-18-84 6-12-84

All Schools Custodial Worker Star Spencer Custodial Worker

Sequoyah Custodial Worker

Ray, Rashun Tvce. Effie Workalemahu, Abraham

Troutman. Mary

CAMPUS POLICE:

Owen, Jerry

MAINTENANCE:

Campus Officer

6-22-84

6-18-84

6-11-84

Bodine Custodial Worker

Miller. Brian

BAT Plumber

6-11-84

Hillcrest Custodial Worker

McKinney, Herbert

„

$ 1250.

MONTHLY:

$ 2343.

MONTHLY:

4.40

$ 4.40

HOURLY:

SALARY

■u m • ■u x: co =tt= OOM < z: co m z '•j om ri x> om o -a zo -I ---- 1 o

745.

6-08-84

McCary, Barry

Franklin. Gail

All Schools Custodial Worker

EFFECTIVE DATE

6-11-84

ASSIGNMENT

Southern Hills Custodial Worker

SERVICE:

NAME

2, 1984

745.

800.

850.

745.

$ 735.

MONTHLY:

SALARY

PERSONNEL EMPLOYMENTS

Klofkom, Linda

CLERICAL:

SUPPORT:

NAME

MINUTES OF MEETING OF JULY

CONT'D co rxj co

8-03-84

Curriculum Coordinator of Arts

Qvarnstrom, Howard

6-01-84

6-01-84 6-01-84

6-01-84 6-01-84 6-01-84

Marshall Lang.Arts/Coach

Marshall CVET

Edgemere Primary

Emerson Homebound

Fillmore Special Education

Star Spencer Special Education

Carter, Johnny

Earnest, Jerry

Hayes. Sara

Rorem, Anne

Smith, Felicia

Wilson, Debra

6-01-84

Capitol Hill High Nurse

External Funding Indian Ed. Advisor

Graham, Maria

Nimsey, LaDora

Miller, Allen

Judge, Elbert

Coker, Arthur

MAINTENANCE:

Journeyman Plunder

Truck Driver

Heavy Construction

All Schools Custodial Worker

Sequoyah Custodial Worker

All Schools Custodial Worker

Marshall Custodial Worker

6-07-84

6-29-84

6-14-84

5-31-84

6-01-84

6-22-84

Sam. James

Robinson. Thomas

Palmer, Ewnanuel

Keever, Virginia

Johnson, Kenneth

5-29-84'

Hutson, Leisa

Taft Custodial Worker

5-31-84

West Nichols Hills Aide

SERVICE:

6-14-84

EFFECTIVE DATE

External Funding Secretary

ASSIGNMENT

Bird, Winifred

CLERICAL:

SUPPORT:

NAME

m 70 GO o

2. 1984

PROFESSIONAI OTHFR:

6-01-84

Northwest Math

Anderson, Elsa

CERTIFICATED:

6-22-84

EFFECTIVE DATE

Marshall Principal

ASSIGNMENT

Edd. Leon

ADMINISTRATIVE:

NAME

PERSONNEL TERMINATIONS

V XV

MINUTES OF MEETING OF JULY

CONT'D

co IX) -P*

CT1

Cassady. Marqueritte

CLERICAL:

SUPPORT:

Combs, Doris

CERTIFICATED:

RETIREMENTS:

NAME

Northwest Secretary

Northwest Language Arts

ASSIGNMENT

6-21-84

6-01-84

EFFECTIVE DATE SALARY

NAME

PERSONNEL LEAVES AND OTHER ASSIGNMENT

EFFECTIVE DATE

SALARY

o m O -W zo —I 73 -----1 o

> -a 73 ■urn. -o 73 73 U3 Mfc o o ro < Z Cj 3 m z -■•J o rn

co ro cn

326

MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING

R. #238 PAYROLLS AND ENCUMBRANCES APPROVED

â&#x20AC;&#x2122;URCHASING ITEMS 1-5 APPROVED

Payrolls and Encumbrances A motion was made by Mrs. Hill and seconded by Mrs. Donwerth to approve Item 1, Ratification of June, 1984 payrolls; Item 2, Authority to issue July, 1984, payrolls; and encumbrances as listed for June 6-25, 1984. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

Purchasing Mrs. Hill made the motion, seconded by Dr. Heath, to approve the five items of purchasing as follows: 1.

Kitchen Equipment

Purchase of kitchen equipment (cutting boards, glasses, ladles, sauce pans, pitchers, waste baskets, etc.) for use by Central Food Service at Eugene Field Elementary School from the following companies which submitted the low quotations on specifications and/or general conditions (14 mailed - 4 returned):

Scrivner, Inc. Jones Restaurant Equipment Co. Southen Coffee & Restaurant Supply Plastic Mfg. Company Dallas-Ware

$1,257.04 1,327.79 617.14 35.90

$3,237.87

Total

These purchases are to be charged to Bond Account 04-1510.

Cabinets & Software

Purchase of cabinets and software for External Funding Department (Bilingual - Classen and Northeast High Schools) from CEEDE - The University of Iowa (available only from designated vendor due to cabinet design and software contents). This purchase, in the amount of $3,983 (plus shipping), is to be charged to Account 1230.03, Bilingual, and has been approved on our Federal Educational Grant and/or Programs. 3.

Computers & Software Purchase of computers and software for use at Eugene Field Elementary School from AmeriSource Business System (prices taken from recent Quotation #6878). This purchase, in the amount of $12,819.07, is to be charged to Bond Fund Account 04-1510.

Furniture & Equipment Special Education furniture and equipment (desks, chairs, cabinets, tables, bookcases, screens, recorders, mirrors, towels, bed, televisions, refrigerators, etc.), for use in the Belle Isle School from the following companies which submitted the low quotations on specifications (26 mailed - 13 returned):

$24,763.20 1,265.77 2,508.08 6,478.95 1,715.00 4,991.70 607.50 242.56 5,213.95 30.85 617.50 1,941.15

Thompson Book & Supply Company Royal Office Products Brodhead Garrett Company G. E. Miller, Inc. School Health Supply Co. J. A. Preston Corp. Bel tone Carriage House Wolverine Sports York's Appliance Co., Inc. S & S Arts & Crafts Fred Sammons, Inc. Rifton Equipment

Total

$50,376.21

These purchases are to be charged to Bond Account 04-1510.

327 MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D

Purchasing - Cont'd 5.

Furniture Purchase of chairs, tables, and carrel for use in the Belle Isle Secondary School from the following companies which submitted the low quotations on specifications. (Prices taken from Bond Fund Quotation #6780 approved Jun 4, 1984.)

R. #240 PURCHASING ITEMS 1-5 APPROVED CONT'D

$3,058.54 650.52 83.38

Thompson Book & Supply Co. Virco Manufacturing Corp. Dowlings, Inc.

$3,792.44

These purchases are to be charged to Bond Account 04-1510. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. GENERAL BUSINESS Mrs. Hill made the motion, seconded by Ms. Brody, for approval to designate Howard White, Food Service Administrator, as the Board authorized representative for 1984-85 for purposes of entering into any agreement with the Oklahoma State Department of Education which may be a prerequisite to the installation and/or operation of a National School Lunch Program and/or School Breakfast Program; also, to act for the Board in preparing and signing any documents, reports and claims for reimbursement pertaining to the installation and operation of the program(s).

R. #241 HOWARD WHITE DESIGNATED BOARD REPRESENTATIVE, NATIONAL SCHOOL LUNCH PROGRAM

BUILDINGS AND CONSTRUCTION

A motion was made by Mrs. Hill and seconded by Mrs. Donwerth to approve the two items of Buildings and Construction as follows:

Acceptance of the low bid in the amount of $1,298,585 and the awarding of a contract to Tricon Roofing and Waterproofing, Inc., for reroofing and roof repairs at the following schools: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

Burbank Elementary School Capitol Hill Middle School Columbus Elementary School Coolidge Elementary School Dewey Fifth Year Center Douglass Large Gym Dunbar Center U. S. Grant High School Green Pastures Fifth Year Center Harding Middle School Hawthorne Elementary School Jefferson Middle School John Marshall Big Gym Lincoln Fifth Year Center Linwood Elementary School

16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29.

Longfellow Fifth Year Center Northwest Classen High School Parmelee Elementary School Rogers Middle School Southeast Large Tym Southen Hills Elementary School Stand Watie Elementary School Star Elementary School Star Spencer High School Stonegate Elementary School Western Village Elementary School Westwood Elementary School Capitol Hill High School Spencer Elementary School

Fund project, Account B1511. This contract is to be charged to the 1983 Bond X

R. #242 TRICON ROOFING & WATERPROOFING AWARDED CONTRACT; DESIGNATED PURCHASING AGENT

328

MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

UNFINISHED BUSINESS

DISCUSSION OF BODINE K-5 STAND ALONE FOR 1984-85

The first item of Unfinished Business was consideration to designate Bodine Elementary School as a "stand-alone school", to include grades K, 1, 2, 3, 4, and 5, beginning with the 1984-85 school year.

Pat Watson, Director of Planning, Research and Evaluation, gave a brief synopsis of the written report as presented to the Board, dated June 26, 1984. She stated the report dealt with K-4 stand alone and K-5 stand alone schools. There are currently three K-4 stand alone schools in the District, Harrison, Edgemere, and Western Village. By Board action this fiscal year, Rockwood will also become a K-4 because the only feeder zone was moved to another school due to low bus ridership. The report also dealt with the proposed 1984-85 Bodine K-4 as one option. The second part of the report addressed K-5 stand alone schools, which do not send students to fifth year centers, but where students remain in their neighborhoods. Currently, Arcadia and Horace Mann are K-5 stand alone, and Rockwood and Bodine K-5 stand al ones are options for 1984-85. Mrs. Hill asked if and when staff would be recommending Rockwood as a stand alone. Dr. Wright responded that at this point in time staff hasn't fully considered it; but the information on Rockwood is contained in the report.

Dr. Muse asked if Horace Mann and Arcadia were considered stand alone based on the same criteria. Mrs. Watson said Arcadia's stand alone status was based on different criteria because of its isolated location; however, the racial balance was in compliance. Horace Mann has been a stand alone K-5 since the inception of the Finger Plan. Continuing with the report, John Fink, Research Associate, discussed the K-4 portion of the report as follows:

"For Bodine to become a K-4 stand alone would involve reassigning the feeder students from the Creston Hills area currently attending Bodine to Hayes. Approximately 11 students would have to be reassigned, all of whom are black. The reassignment of these 11 students would really have no impact on the capacity at either Bodine or Hayes. The Creston Hills students would travel an additional two miles, but it would be shorter time for them because of access to the freeway. Recall that the Creston Hills students are currently assigned to three elementary schools. The assignment would be to Hayes and Oakridge. No elementary' and fifth year clusters would be broken with this plan. All schools would remain in compliance with the policy on racial balance. There would be no transportation savings for the district with this plan. "Let us now consider a K-4 stand alone at Rockwood. Currently, fifth grade students who reside in the Rockwood neighborhood are assigned to Longfellow or Page Woodson. If Rockwood were to be made a K-5 stand alone school, approximately 81 students would have to be reassigned; 23 black students, 58 non-black students. There is adequate capacity at Rockwood to allow for these additional 80 or so students. Two portables would be freed up at Longfellow from this reassignment that could be used elsewhere. Again with this reassignment, all schools would remain in compliance with Policy JC regarding racial balance; i.e., no need to adjust Longfellow or Page Woodson. Both schools would remain in compliance, even though the fifth grade students from the Mark Twain neighborhood were brought back to their stand alone area. Approximate annual savings in transportation costs to the District, $18,000.

Belinda Biscoe, Research Associate, reported on the K-5 options:

â&#x20AC;&#x17E;

"This will be a summary of what we talked about at the last Board Meeting, which was the feasibility of making Bodine a K-5 stand alone for the next school year. The number of reassignments would total 146 students; 49 black students, and 97 non-black students. In terms of capacity, Bodine would need an additional four portables. The students who are currently assigned to Bodine from the Creston Hills neighborhood were recommended to be reassigned to Hayes. Hayes does have

329

MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D

adequate capacity to accomodate those students. The travel distance would be two miles further for the Creston Hills students, but there is less travel time because there is access to the freeway. Once the Bodine students are taken from Creston Hills, Creston Hills would then be out of compliance in terms of Policies JC and FL on racial balance and school closing criteria. In order to balance Creston Hills, the recommendation was made to take the fifth year students in the Mark Twain neighborhood and reassign those students to Creston Hills. If those students were reassigned to Creston Hills, they would be one mile closer to their homes compared to their current reassignment of Longfellow. Once all these reassignments are made, all of the schools would then be in compliance with the policy on racial balance. In terms of savings for transportation, the District would save approximately $18,000 a year, which is the equivalent of one bus." There was discussion of the cost of moving portables and demountables versus the savings in transportation. Dr. Muse stated spending $20,000 to move four portables did not represent an $18,000 savings to him. Mrs. Watson replied the transporation savings would be annual as opposed to a one-time expense for moving the portables. Ms. Brody asked for clarification on the number of portables needed at Bodine before and after the new classroom addition. After the addition is completed, nine portables will be needed. Before the addition, if Bodine becomes a K-5 stand alone, four classrooms would be needed in addition to the 14 portables already there. Dr. Wright said the plan was to use one demountable, which is the equivalent of three classrooms, and one portable. Dr. Biscoe said once the addition is completed, nine portables would be moved out. Dr. Wright mentioned that whether Bodine is left as it is or made a K-4 or K-5, the demountable would be needed there for the future because of the growing population of that area. Mrs. Watson concluded the Research Department's report. She spoke concerning why two schools, Bodine and Rockwood, were being considered for K-4 or K-5 stand alone status as follows:

"Our charge was to look at the entire district for schools that could qualify as stand alone K-4 or K-5. As we looked at all the schools in the District, these two popped out for these reasons: Low ridership in the Rockwood area was a reason for establishing a K-4. The Board took that action, so we have eliminated having just a few students on a bus being the only feeder zone into Rockwood. At Bodine, the overcrowding has been an issue and it is currently racially balanced. Eleven students are not going to make a large difference, but it would somewhat relieve the overcrowding.

"As we look at K-5 schools, these two schools also pop out again because they are in integrated neighborhoods and they are farther from fifth year centers than other schools that we looked at. The transportation, because of their distance, is an issue of students' time on the bus as well as cost. The reassignment of fifth graders would not seriously impact the fifth year centers that these students are assigned to."

Jesse Lindley, Assistant Superintendent for Educational Services, then presented a report on comparison of the instructional programs at Horace Mann (stand alone K-5) and Polk Fifth Year Center as follows: "Basically, there are differences between the two programs in that you have more students in a grade at Polk than you do at Horace Mann. There are some things you can do when you have more students in a grade than you can when you have just one class. We have one and a fraction classes of fifth grades at Horace Mann.

"In summarizing the differences, we do have a Chapter I Lab at Polk, which we don't have at Horace Mann, but that's because Horace Mann doesn't qualify for Chapter I services. We do have a visual arts program in all the fifth year centers. We have not been providing that at the stand alone school. This year, it was provided because there was some freg time available on the schedule of the artist-inresidence. Both schools have the vocal music program. Polk has a string program, which Horace Mann does not. (The string program) is the special feature of the 5th year centers.

DISCUSSION OF BODINE K-5 STAND ALONE FOR 1984-85 CONT'D

330

MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D

DISCUSSION OF BODINE K-5 STAND ALONE FOR 1984-85

"Another feature of the fifth year centers program which is available at Polk and which is not available at Horace Mann, is the special interest sessions. In the special interest sesssions, students are spread out over a number of interests that they may have; typing, creative writing, newspaperâ&#x20AC;&#x201D;whatever the students are interested in. They spend approximately 50 minutes per week pursuing that special interest. "Both Horace Mann students and Polk students have the career awareness program. Both have Opening Doors programs. Both have the physical education program. With regard to an intramural program, Polk does have an intramural program that Horace Mann does not, and that's primarily a function of the number of students available, which makes it possible to have an intramural program at Polk. There are such few students at Horace Mann in the fifth grade that you can't very well have an intramural program."

In response to questions from Dr. Heath and stated there were 55 fifth year students at nine at Arcadia; and that there has been no the test scores of the Polk and Horace Mann

Mrs. Donwerth, Mrs. Watson Horace Mann, 293 at Polk, study done comparing fifth graders.

Mrs. Hermes asked what, if any, of the fifth year programs would be at Bodine if it became a K-5 stand alone. Dr. Lindley said staff would not recommend that the visual arts program or the strings program be instituted at Bodine. He said having an intramural program would depend on whether there were enough students in the fifth grade and whether the principal and staff there wanted to sponsor it. He said the special interest sessions would be somewhat dependent upon the school staff and whether they were willing to assume the responsibility for it?'

Mrs. Donwerth asked what the rationale was for not including the visual arts or strings programs at Bodine. Dr. Lindley stated that when the fifth year centers were established, they were made unique in order to provide something that was not available in other schools. He said over the years there has been a push to provide some of those things at the other schools, for example, physical education and vocal music. He said it was the Board's prerogative to change that direction if they saw fit. Mrs. Donwerth said she had a problem with punishing a group of students because they are in a naturally integrated neighborhood by not providing some of the programs contained in the fifth year centers; however she did think some type of uniqueness should be maintained in the fifth year centers. Mr. Long made a statement concerning the special fifth year center programs. He felt all fifth grade students should receive the services that those in fifth year centers do, and that it was unfair to the students at Horace Mann right now that they do not.

Ms. Brody asked what the original rationale was for keeping Horace Mann a K-5 school in the original court order. Mrs. Watson responded with a brief history as follows: "In 1972 there were 11 schools that were allowed by the court to remain K-5 neighborhood schools based on the spring projections. However, three of those, including Arcadia, started the school year exceeding the black/other ratio that was anticipated. In 1974, Nichols Hills was made a K-4; it was an original K-5. North Highlands was changed from a K-5 fo a fifth year center. Overcrowding at Edgemere caused it to drop off the list, becoming a K-4 in 78-79. In 1980-81, looking at the racial balance in all the schools, all the schools dropped off except Arcadia by reason of location, and Horace Mann by reason of natural integration. Horace Mann was one neighborhood that was naturally integrated, and it was a board member's recommendation to keep it as a K-5. At that time, the long range planning committee had spoken to discontinuing K-5's, but that was not a unanimous decision, and the Board decided to leave Horace Mann as a K-5."

331 MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D Hearings

The following persons addressed the Board concerning the recommendation to designate Bodine Elementary School a K-5 stand alone for 1984-85: 1.

2. 3. 4.

Jerry Ellington, representing neighborhood watch association and surrounding Bodine neighborhood Don Johnson, Patron Leonard Benton, Urban League of Greater Oklahoma City Pat Musgrave, Patron

DISCUSSION OF BODINE K-5 STAND ALONE FOR 1984-85 CONT'D

Mr. Ellington spoke in opposition to busing and in support of the recommendation to designate Bodine a stand alone K-5. He presented the Board with a petition signed by approximatly 337 patrons who supported the recommendation. Mr. Johnson stated he believed the Finger plan was working; and felt a comprehensive study should be conducted and a plan developed to effect a smooth transition before Bodine is to become a stand alone school. Mr. Benton expressed concern that if a trend toward K-5 stand alone schools continued, the northeast quadrant would see more and more fifth year centers close. He said alternatives should be explored, including re-establishment of elementary schools in the northeast quadrand that would have the chance to become stand alone. Ms. Musgrave said she thought it was time the District started looking at solutions to Bodine's problems. Mrs. Donwerth made the motion, seconded by Mr. Long, to designate Bodine Elementary School as a stand alone K-5 school beginning with the 1984-85 school year. Dr. Heath then moved that the motion be amended to reflect that Bodine Elementary School be designated a stand alone K-4 school beginning the 1984-85 school year. The motion was seconded by Dr. Muse.

Prior to voting on the amended motion, Board members made the following (edited) statements:

(Dr. Muse) "There are at least four things that I think ought to be considered as we think about moving to the posture of stand alone schools in our community. As it relates to the Bodine situation, I would suggest to you that the proposal as it presently stands is educationally unsound. Don Johnson spoke to one of the primary deficiencies in the program in that you're moving from a 558 member student body to a 784 member student body. What Don Johnson did not suggest or add is that this transition is taking place while you are at the same time installing a new principal. We're moving from 14 portables to 18, and when the new $1 million addition is completed, we will still need 9 portables. "While we are talking about only 11 students, these 11 students are human beings. They have formed acquaintenances and alliances at their present educational site. Can we move them just as we would pawns, chips, inanimate objects? Is it just a matter of two and a half miles further, or does it involve the warm blooded innocent black children who are manipulated needlessly? As we think about the one-room schoolas we talk about portables, we need to keep in mind that there is a lot of folklore about the one-room school; but it did not include the demountable or the portable. When we lauded the one-room school, we were talking about something that was in the infancy of our nation.

"Fiscally, I think the recommendation is irresponsible. We're talking about $18,000,^which is not, in fact, $18,000. Though you may eliminate one bus, you're going to have to extend the use of another bus, and thoses buses don't run on air. You need to actually evaluate the actual amount of fuel and all that's involved before you can assess what the actual savings would be, even though you take one bus off. But then when you take into account that you must put in one demountable at $25,000 or four portables at $5,000 each, that, to me, does not sound like good fiscal management.

MOTION TO DESIGNATE BODINE K-5 STAND ALONE FOR 1984-85 AMENDED MOTION THAT BODINE BE DESIGNATED STAND ALONE K-4 FOR 1984-85

COMMENTS DR. MUSE

332 MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D COMMENTS RE BODINE DR. MUSE, CONT'D

(Dr. Muse, cont'd) "Another problem with this whole proposal is it reeks with injustice. There is no equity in treatment as far as the students themselves are concerned. Mr. Benton has already spoken to the fact that the Finger Plan in its inception required all black kids, grades one through four, to be bused into the majority community. That fact alone stifles the growth of the northeast quadrant. What parent with a pre-school child, who is aware that his child is going to have to be bused, would buy a home in that location?

"As you think about the overall program, it seems like it was a deliberate, concerted effort to deal injustice upon our community—and that's not enough, it seems. At every opportunity that comes along, one more stroke to further impoverish the northeast quadrant is taken, and I refer as a case in point to the recent decision to move the Cowboy Hall of Fame. So there seems to be a deliberate, concerted effort to see to it that not only will the black community or the northeast quadrant not integrate, there also seems to be a concerted effort on somebody's part to see that it always remains impoverished. Grade five kids were to be bused into the northeast quadrant, and then after that, into the middle schools and high schools which are scattered throughout the district. If we take out the 104 students out that are currently going to Creston Hills, that brings that school, with the 55 or whatever the number is that's going to be bused in, down to 188 fifth grade students. If the kindergarten program fluctuates or falters, Creston Hills gets on the closing list. And what's true of Creston Hills is true of Dewey, it's true of Garden Oaks, it's true of about 6 of the 13 fifth year centers that exist right now in the northeast quadrant. I suggest to you that that is simply not justice. "The final thing that I think we need to consider relates to No. 7 of our Board Goals. We said that we want to be careful to institute programs that have human relations and public relations value. If by "human" we mean all humans, and if by "public" we mean all of the public, then we need to recognize that this recommendation is a human relations and public relations disaster because it does not promote good feelings for the school district in the black community. I think that what we really ought to do is have a study that tells us how far we've come. It ought to take into account demographic information, all of the kinds of projections that we are so capable of gathering; a concerted, planned, strategy-developed, step-by-step (plan), followed to enhance educational offerings for all of the students in all of this district. I do not believe that we ought to piecemeal it and place this district in the posture of having to react rather than act, and that's exactly what we're doing if we pass this recommendation because it is just a matter of time before the pressure begins to mount and you will have to move some more schools into the stand alone posture."

COMMENTS RE BODINE MRS. DONWERTH

(Mrs. Donwerth) "I understand where Dr. Muse is coming from; my concern is we hear a lot about the black community and what their thoughts are on this. I'm curious to know if that is a geographical area when we refer to the black community or if are we referring to the black population. I really feel like we're talking about moving only 11 students versus 104 students including many black students. I think the $18,000 is the yearly cost savings (of bus transportation). I don't think these parents and these students should be punished because of the overcrowding at Bodine. They had nothing to do with the fact that we don't have the money to build them a gigantic school to house their children in—I'm sure they!d love that. I was thrilled that we were able to get through a million dollar addition (at Bodine).

"I've been in the school system for several years. To me, the court order was designated because there were inadequacies and inequities in education throughout Oklahoma City. Our children have had to pay the price for that—for what the adults did. Our kids have had to suffer the ills of society. I would suggest that we can no longer be concerned about geographical areas; we have to be concerned about kids in this district, and what is best for (all of the) kids. I feel like that's what the court order

333 MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

WFTWWi TWWSS^CONW (Mrs. Donwerth, cont'd) was all about. I think we should celebrate the fact that this community has integrated naturally. I feel like its a slap in the face to those of us who have stayed with the District and not moved out to other areas and have tried to raise our kids in Oklahoma City Schools, and there are many of us that have done that and worked to help build the school system because we believed right was right and wrong was wrong. I don't think two wrongs make a right, and that is why I am excited about the Bodine School.

COMMENTS RE BODINE MRS. DONWERTH, CONT'D

"Dr. Muse alluded to Creston Hills and placing them on the closing criteria. With the plan the staff has provided for us, this would not come about. They would receive students from another area that would keep them above the closing criteria. That is why I am encouraging the Board Members to support this move." (Dr. Heath) "I would like to discourage the passing of the original motion for educational reasons. To me, after looking at the criteria and the information that the staff has prepared, I, frankly, have changed my mind in terms of what is educationally best for the district as a whole. I can't support the motion for K-5; obviously, I can support the concept K-4 because it is, I think, in the long run meeting the Bpard's goals and educational needs of the community. I think it will cost considerably more to go to K-5. I think it will impact the total district in a way that the District is not ready to address. I don't feel staff is really ready to address it, and I don't think this Board is really ready to address the ultimate impact of starting down a road when we really don't know where the road leads. I want to encourage those of you who don't have your mind made up to consider my amended motion K-4 instead of K-5 for educational reasons."

COMMENTS RE BODINE DR. HEATH

(Ms. Brody) "I've been in this school system 18 years, and this is the first time I've sat in this auditorium, either as a Board member or a patron, when we discussed changing of transportation plans and school assignments, and I would like to compliment the people in the auditorium on their affect. I think it's a sign of growth of this system. I'm kind of proud of all of you. It's (like) we've grown up together.

COMMENTS RE BODINE MS. BRODY

"Im at a real dilemma. Dr. Ellington talked about the fifth year center and the lack of continuity. I rarely will bring up experiences, but my children all went to the fifth year centers and I think they are extraordinarily fine. They went the first year, the third year, and the sixth year of the Finger Plan, and we all learned together. But I also represent a district that has stand alone schools. I have Arcadia, which is unique, and I have two elementary schools, K-4, that are stand alone. Mr. Long and I both have students at John Marshall, which is a stand alone high school. Frankly, we are very proud of that and the neighborhoods and what that has represented and the growth in the northeast quadrant.

"I have a problem with the diminution of the fifth year centers because I am a strong advocate of them. I would not ever again want to sit here and decide to create another fifth year center until we have done a long, comprehensive plan. I would like to see if it's possible to put a K-5 school in the northeast quadrant. We've never really looked at that very hard, but I think that certainly we should look at that. I especially think a comprehensive look needs to be taken at where we are as far as demographics and things like that. I don't think we should ever again create a K-5 stand alone school until we've done that. "I'm concerned that during the Rockwood discussion I kept hearing about Mark Twain students. 'Stand alone' is 'stand alone'. I have come a long way in the consideration of Bodine Elementary, and it has not been easy. I think that's why I appreciate (the parents) affect up here today, and I will support the K through 5 concept at Bodine, but it's the last time until we do a comprehensive study. I do want a comprehensive study looking at the northeast quadrant."

334

MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D

COMMENTS RE BODINE MRS. HILL

(Mrs. Hill) "I find myself in a big dilemma, having been on the Board as long as I have. I have probably spent more hours than most Board members, especially with Clyde and LaRue, as we've debated this back and forth. I'll probably go back to my original concept. If you'll all remember, the original purpose of the Finger Plan called for the integration of neighborhoods and allowed for additional stand alone schools. I've lost some in my area, and as we've talked about Rockwood tonight, which is in my area, I'm really disturbed to think that staff and the Superintendent would recommend Bodine and not both Bodine and Rockwell. I see this as a very peicemeal way of doing things, and I don't think this board does things in a piecemeal fashion. "I then have to look at the other side of the coin and ask if I should penalize the parents from Bodine because they have reached the status of a K-5 integrated neighborhood. I do believe that if we are going to have K-5 schools they must be for everyoneâ&#x20AC;&#x201D;we cannot just pick and choose. This, of course, would give us basically two K-5 schools. I think I'm hearing the Board say Rockwood is not going to make it, and this is sad. I guess I've always believed in stand alone schools, so that's probably where I'm coming from, but I really am disappointed that we're going to have to piecemeal it. I, too, think this board needs to do a study so that we can look at some other alternatives to see what will best benefit the kids in Oklahoma City. I'm hoping that maybe that is where we will end up."

AMENDED MOTION TO DESIGNATE BODINE K-4 STAND ALONE FAILS

Voting on the amended motion, on roll call the votes were as follows: Ms. Brody, no; Mr. Long, no; Mrs. Hill, no; Mrs. Donwerth, no; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. Three aye, four no. Mrs. Hermes declared the motion failed.

R. #243 APPROVAL TO DESIGNATE BODINE K-5 STAND ALONE FOR 1984-85

On roll call for the original motion, the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, no; Dr. Heath, no; Mrs. Hermes, no. Four aye, three no. Mrs. Hermes declared the motion carried.

MOTION FOR STUDY OF DISTRICT'S RACIAL PROGRESS FOR ACTION JULY 16, 1984

Mrs. Hermes passed the gavel to Mrs. Donwerth, Vice President, and made the following motion:

"I move that we begin a study right now on the racial progress in the 1-89 school district, and ask the committee to bring back to the Board its recommendations next year. I think that this Board needs to look at that at the same time we look at potential school closings." The motion was seconded by Ms. Brody, and is for action at the next regular Board Meeting, July 16, 1984.

MOTION FOR CONSIDERATION OF LINCOLN AS K-5 STAND ALONE FOR ACTION JULY 16, 1984

MOTION FOR CONSIDERATION OF ROCKWOOD AS K-5 STAND ALONE FOR ACTION JULY 16, 1984

Dr. Muse made the following motion, for action July 16,.1984:

"I move that we also make Lincoln a stand alone K-5 school." The motion was seconded by Ms. Brody.

Mrs. Hill then made the following motion, for action July 16, 1984:

"I move that we consider Rockwood as a stand alone K-5 because it does not involve moving any students."

The motion was seconded by Mrs. Donwerth.

335

MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

i UNFINISHED BUSINESS - CONT'D

I 2.

The second item of Unfinished Business was consideration of a motion made by

! ;■

Mrs. Hermes at the meeting of June 18, 1984, and seconded by Mrs. Hill as follows: • "I move that the Assistant Superintendent in charge of Administration and Staff working in the public relations area develop a short-range and a long-range public relations plan designed to improve our image. The short-range plan would be for one year, and the long-range plan would be for as long as the committee decides it needs to accomplish the charge. The report on these plans should be coming to the Board of Education by the end of September or October."

j p

R. #244 DEVELOPMENT OF SHORT-RANGE AND LONG-RANGE PUBLIC RELATIONS PLANS APPROVED

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. Mrs. Hermes, with the Board's approval, appointed Dr. Wallace Smith to be the Board Liaison to work with the Oklahoma County Historical Society concerning the Central High School memorabilia.

j 3. ;;

,! 4. <j

A budget work session will be included in the agenda of the special meeting previously scheduled for Monday, July 9, 1984, for continued discussion of the 1984-85 General Fund Budget.

J NEW BUSINESS

Mrs. Hermes read a letter from Mrs. Gabriel Murphy asking for the Board's signature on a petition in opposing approval of a permit for a high-impact institutional facility being considered by the Oklahoma City Planning Commission. Mrs. Murphy stated the triplex at 5400 North Francis, which will be used for the facility if approved, is in close proximity to property owned by H the District.

I | j |

h||

Mrs. Donwerth made a motion that the Board sign the petition. I the motion.

p h || | | J h p y

MOTION TO SIGN PETITION FAILS

Mr. Long seconded

Dr. Wright remarked that in the past the School Board had stayed out of issues such as this because occasionally the District impacts neighborhoods in a similiar fashion.

Dr. Heath stated he was on the Board of Directors of the center that purchased the property, Rainbow Hills. He said the Board of Directors purchased the property with assurance from the owner that it was already zoned for multiple si housing, but discovered later that it was zoned for duplexes only. He explained the building would house handicapped adults who would be involved with work activities during the day, and that a full-time staff person would be at the center 24-hours a day. He suggested that the Board "leave hands off" of this type of issue because it was not a school issue; that interested individuals should appear before the City Council on July 12.

■

Following discussion and advice from Board Attorney Ron Day, Mrs. Donwerth ' called for the question. On roll call the votes were as follows: Ms. Brody, p no; Mr. Long, aye; Mrs. Hill, no; Mrs. Donwerth, aye; Dr. Muse, no; Dr. Heath, present; Mrs. Hermes, aye. Three aye, three no, one present. Mrs. Hermes p declared the motion failed, and the Board would not sign the petition. HEARINGS k

IIH None I EXECUTIVE SESSION

I A motion was made by Dr. Heath and seconded by Mrs. Hill to go into executive | session for the purpose of discussing negotiations with employee groups. On | roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, j aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All I aye. Mrs. Hermes declared the motion carried.

I (A mechanical recording of the meeting to this point is on file in the office of I the Clerk.)

R. #245 EXECUTIVE SESSION APPROVED 9:50 P.M

336

MINUTES OF MEETING OF JULY 2, 1984 - CONT'D

RETURN TO OPEN MEETING

R. #246 RETURN TO OPEN MEETING 10:35 P.M.

A motion to return to open meeting was made by Mrs. Donwerth and seconded by Mrs. Hill. The Board returned to open meeting at 10:35 p.m. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

IN OPEN MEETING No instructions were given to the Superintendent regarding negotiations with employee groups.

ADJOURNMENT

R. #247 ADJOURNMENT 10:36 P.M.

There being no further business, the Board adjourned at 10:36 p.m. Motion to adjourn was made by Mrs.Hill, seconded by Mrs. Donwerth. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. THEREUPON THE MEETING WAS ADJOURNED.

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

Witness my hand and seal of this School District this

Aa JLu

. w££_.

337

MINUTES OF MEETING OF JULY 9, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY, OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JULY 9, 1984 AT 3:00 P.M.

PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Hugh Long

President Vice President Member Member Member Member

ABSENT:

Clyde Muse

Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Central Office staff members, representatives from professional groups, the news media and other interested persons. CALL TO ORDER

Mrs. Hermes called the meeting to order; the invocation was given by Mrs. Donwerth.

CALL TO ORDER

ROLL CALL

Roll call established that six of the seven Board Members were present.

ROLL CALL

SPECIAL BUSINESS The purpose of the special meeting was to hear a Level III Grievance, an executive session for discussion of negotiations with employee groups, a BoardStaff discussion of job descriptions and the General Fund Budget, and one item of Unfinished Business.

SPECIAL BUSINESS

LEVEL III GRIEVANCE The following persons were present for the Level III Grievance Hearing for Darla Armstrong:

2. 3. 4.

Darla Armstrong, Special Education Teacher, John Marshall High School, Appellant Tony DeGuisti, Appellant's A.F.T. Representative Alice Anderson, Personnel Services Director, Respondent's Representative Kay Berry, Assistant Principal, John Marshall High School, Respondent

Statement of Grievance: Grievant was instructed to forego 30 minutes of her planning period from May 7-31 via the "End of School Supervision 1984" memo. Relief Sought: That the contract violation be acknowledged to the faculty, that supervision time during duty-free planning time be voluntary, and that compensatory time be provided for time already spent in involuntary supervision during duty-free planning time. Mrs. Hermes asked for the Opening Statement by the Appellant. Mr. DeGuisti asked to make two points. First, he informed the Board that the second part of the relief sought which stated, ". . . and that compensatory time be provided for time already spent in involuntary supervision during duty-free planning time", was not applicable to this grievance because comp time had been granted. Secondly, Mr. DeGuisti said that a total of five grievances, al 1 nearly identical, had been filed by John Marshall teachers alleging the same contract violation. The only difference between them was that not all of the grievants had taken "their comp time. The Union's request for all five grievances to be heard at one time having been refused, Mr. DeGuisti stated that depending on the outcome of Ms. Armstrong's grievance, four additional separate Level II and possibly Level III grievances would be filed.

LEVEL III GRIEVANCE HEARING DARLA ARMSTRONG

338

MINUTES OF MEETING OF JULY 9, 1984 - CONT'D

OPENING STATEMENT BY APPELLANT

LEVEL III GRIEVANCE - CONT'D Opening Statement by Appellant

Mr. DeGuisti made the opening statement for the Appellant as follows: "Ladies and Gentlemen of the Panel, the Union and the Grievant feel that this was a clear-cut violation of the contract. In early May of this past school year, the principal of John Marshall issued an end-of-school supervision schedule which directed teachers to supervise certain areas of the building during the first 15 minutes and last 15 minutes of their duty-free planning periods. We will show that this supervision was a duty. We will show through testimony that it was involuntary. And we will, therefore, show that this involuntary duty is a blatant violation of Article VI, Section 6, E, of the Negotiated Contract, which guarantees high school teachers a 55-minute duty-free planning period. We will show that there is no provision in this contract which allows an administrator to usurp a teacher's duty-free planning time with a duty of any kind. The offer of compensatory time, especially in the crucial closing days of the high school year, is little consolation and an unacceptable trade-off for a teacher's contractual right. "Administration has based its case on Article VI, Section 6, G, which states that 'Compensatory time shall be arranged by the immediate supervisor whenever a teacher must forego planning time to fulfill responsibilities related to school activities or to assume another teacher's responsibility'. Ladies and Gentlemen, this section is not being grieved, nor is it applicable in this case. In Level II, administration stated that this duty schedule was related to a school activity. We will show that there was no school activity, and that administration has given 'school activity' a ludicrous definition in order to manipulate Article VI, Section 6, G.

"This grievance was denied at Level II by the Hearing Officer on the basis of eight points. As I outlined in our Level II narrative, none of these eight points are valid or relevant. We will show that this supervision was an involuntary duty, and in your capacity of impartial hearing panel, you will be asked to decide if a principal has the right to assign a duty to a teacher during his or her duty-free 55-minute planning period. According to the contract, he does not without exception. We seek in this grievance, and feel that we will show just cause, that the violation of Article VI, Section 6, E, be acknowledged, and that in the future, supervision time during duty free planning time be voluntary." OPENING STATEMENT BY RESPONDENT

Opening Statement by Respondent Mrs. Anderson's opening statement was as follows: "Ladies and Gentlemen of the Hearing Panel, the Grievant, Ms. Armstrong, alleges that Article VI, Section 6, Paragraph E of the bargaining agreement has been violated. The alleged violation supposedly took place when the past principal, Dr. Leon Edd, indicated to the faculty at John Marshall High School that each of the faculty would need to spend a part of their planning period supervising the various hallways of the school. It is important to bring to your attention at this time that teachers are asked throughout the District to perform supervision activities from time to time, but especially during the last few weeks of school because of the increased need for supervision for the protection of students and facilities because of probable disruptions or disturbances caused by outside persons entering the building.

"Dr. Edd adhered to the contract by consulting the John Marshall Faculty Advisory Committee, indicating that he'd like for teachers to, in turn, spend their planning period providing hall supervision. The Faculty Advisory Committee asked Dr. Edd to modify his initial proposal and allow teachers to spend the first 15 minutes and the last 15 minutes of their planning period for supervising activities. Dr. Edd agreed with the committee's recommendation, and Miss Teresa Morgan, one of the assistant principals, prepared the schedule of supervision time based on the agreement between Dr. Edd and the Faculty Advisory Committee. Teachers were assigned one week of supervision time between May 7 and May 31. The teachers were each providedâ&#x20AC;&#x2122; a copy of the schedule at a faculty meeting on April 19 prior to May 7 when the activities were to begin.

339

MINUTES OF MEETING OF JULY 9, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D Opening Statement by Respondent - Cont'd

"Ms. Armstrong is alleging that the contract in Article VI, Section 6, Paragraph E, would prevent a principal from assigning activities to teachers during their planning period unless the teacher voluntarily agreed. We do not feel that the contract prohibits assignment of tasks to teachers during their planning period. As a matter of fact, we know it does not because in the same article and section of the contract, Article VI, Section 6, Paragraph G, it states, 'Compensatory time shall be arranged by the immediate supervisor whenever a teacher must forego planning time to fulfill responsibilities related to school activities or to assume another teacher's responsibility'.

OPENING STATEMENT BY RESPONDENT CONT'D

Ms. Armstrong performed the duty during the time schedule, and on May 29, 1984, requested to use her earned comp time, and Dr. Edd approved Ms. Armstrong's request for comp time leave. The contract clearly allows the use of a teacher's planning time for school related activities as long as comp time is given. It was a school related activity, and Ms. Armstrong accrued and was provided comp time leave upon request.

"Unfortunately, Dr. Edd is no longer an employee of our district and is not available to give testimony today. However, Miss Kay Berry, an Assistant Principal at John Marshall, is here to provide testimony based upon her knowledge of the circumstances surrounding the grievance. Through her testimony and exhibits presented, we will prove that the contract was not violated and will ask the Hearing Panel to deny the grievance." Mrs. Hermes asked Mr. DeGuisti to present his first witness. Mr. DeGuisti stated he had not noticed that Dr. Edd was not present before he gave his opening statement. He asked that the grievance be dismissed and that the Panel find in favor of the grievant because the immediate supervisor was not present. (Article IV, Section 2, D)

OBJECTION RAISED

Mrs. Anderson responded that there was no immediate supervisor present due to the contractual resignation of Dr. Edd. She said since there was not a principal assigned to John Marshall it was thought the next best person would be one of the assistant principals who would be aware of the circumstances and available for testimony. She stated the District was prepared to present the respondent's case if the Board decided to hear the grievance.

The Board discussed the request. During discussion, it was noted that Dr. Edd went off contract June 21, 1984, and the Level III grievance was filed June 11. Ms. Brody asked if there was an understanding that Dr. Edd would come back for the grievance hearing. Mr. DeGuisti responded that there was discussion during the Level II hearing concerning whether or not the grievances would be filed separately or together; that Dr. Edd knew a Level III would be filed and indicated it would not be a problem for him to return to the District for the hearings.

There was further discussion concerning why Dr. Edd was not contacted and asked to attend the hearing; also, whether the Board should hear the grievance or reschedule it at a time when Dr. Edd could be present. Mrs. Anderson recommended that Personnel be given the opportunity to contact Dr. Edd to try to arrange a hearing at a time when he could be present. Dr. Heath then made the motion, seconded by Mrs. Hill, that the Board deny Mr. DeGuisti's request to declare that the grievance be set aside based on the argument that the former employee of the District was not present.

There was further discussion of the ramifications of not hearing the grievance, the definition of "immediate supervisor" and the need to interpret the contract language dealing with the teachers' duty-free p.lanning time. Mrs. Donwerth called for the question, and on roll call the votes were as follows: Ms. Brodyi no; Mr. Long, no; Mrs. Hill, aye; Mrs. Donwerth, no; Dr. Heath, aye; Mrs. Hermes, no. Four no, two aye. Mrs. Hermes declared the motion failed;â&#x20AC;&#x2DC;'the grievance would not be heard.

MOTION TO DENY REQUEST THAT HEARING BE DISMISSED FAILS

3.40 MINUTES OF MEETING OF JULY 9, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D Mrs. Hill moved that another hearing date for the grievance be set. seconded the motion.

MOTION TO SET NEW DATE FOR HEARING MOTION PERFECTED

Dr. Heath

Following discussion, Mrs. Hill perfected her motion to state that another hearing date for the grievance would be set provided Dr. Edd could be present.

Mr. DeGuisti urged the Board to not reschedule the hearing and find for the grievant because of the difficulty in scheduling and because the Union had not been notified in advance that Dr. Edd would not be present. MOTION TO SET NEW HEARING DATE FAILS

On roll call the votes were as follows: Ms. Brody, no; Mr. Long, no; Mrs. Hill, aye; Mrs. Donwerth, no; Dr. Heath, aye; Mrs. Hermes, aye. Three aye, three no. Mrs. Hermes declared the motion failed.

R. #248 RELIEF SOUGHT BY DARLA ARMSTRONG GRANTED

Mrs. Hermes stated that there was not closure on the grievance, and the Board needed to decide to either grant or deny the relief sought. Following discussion, Mrs. Donwerth made the motion, seconded by Mr. Long, that the relief sought be granted. There was additional discussion concerning the principal's right to make assignments during the planning period, the impact of the Board's decision on the other similar grievances, and who would acknowledge the contract violation to the faculty. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, no; Mrs. Donwerth, aye; Dr. Heath, no; Mrs. Hermes, aye. Four aye, two no. Mrs. Hermes declared the motion carried; the relief sought was granted.

Mr. DeGuisti stated that the relief sought by Darla Armstrong would apply to the other four grievances. Mrs. Hermes instructed Mr. DeGuisti to inform the Level II Hearing Officer if the Union decided not to puruse the other grievances.

R. #249 EXECUTIVE SESSION APPROVED 3:40 P.M.

EXECUTIVE SESSION

Executive Session

A motion was made by Mrs. Donwerth and seconded by Mrs. Hill that the Board go into executive session to discuss negotiations with employee groups. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

(Ms. Brody left the meeting at 6:30 p.m.) R. #250 RETURN TO OPEN MEETING 7:48 P.M.

Return to Open Meeting A motion to return to open meeting was made by Dr. Heath, seconded by Mrs. Hill. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. (Mr. Long left the meeting at 7:50 p.m.)

R. #251 NEGOTIATIONS WITH EMPLOYEE GROUPS TO PROCEED; ADDITIONAL INSTRUCTIONS TO BE GIVEN 7/16/84

In Open Meeting

(Instructions to the Superintendent regarding negotiations with employee groups) Mrs. Donwerth made the motion, seconded by Dr. Heath, that effective as soon as possible following the meeting, date of July 9, 1984, that the Board's two negotiating teams proceed with negotiation activities with the A.F.T. and the L.I.U., respectively, for the 1984-85 school year; that the teams should expect to recieve following the Board Meeting on Monday, July 16, 1984, additional directions from the Board regardng the Board's goals which relate to 1984-85 negotiations and for clarification on procedural agreements for the 1984-85 school year.

On roll'-call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

341

MTNUTES OF MEETING OF JULY 9, 1984 - CONT'D

RECESS

Mrs. Hermes declared a 30-minute recess at 7:56 p.m.

The Board reconvened at

RECESS DELCARED___

8:26 p.m.

SPECIAL BUSINESS - CONT'D

PERSONNEL Mrs. Hill made the motion, seconded by Mrs. Donwerth, that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel recommendations including terminations, leaves, retirements, resignations, and other information listed be approved:

i I

R. #252 PERSONNEL REPORT APPROVED

342

MINUTES OF MEETING OF JULY 9, 1984 - CONT'D

PERSONNEL - CONT'D

Mrs. Hermes stated the effective date of Dr. Nusbaum's resignation was 8/13/84 as shown on the "green sheet", and not 7/13/84 as shown in the agenda.

R. #252 PERSONNEL REPORT APPROVED - CONT'D

On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. 4.

Discussion of Job Descriptions of Various Employees Commenting that the hour was late, Mrs. Hermes suggested that the Board review the job descriptions at another time. With the consent of the Board, Mrs. Hermes announced the discussion of the job descriptions would take place on July 30, 1984, following the Level III Grievance and the Termination Hearing scheduled for that meeting.

Discussion of 1984-85 General Fund Budget Mrs. Hill suggested that the discussion be postponed because only four Board members were present. Following discussion between Mrs. Hermes, Dr. Wright and Dr. Smith, and with consensus of the Board, Mrs. Hermes announced that the discussion of the 1984-85 General Fund Budget would be postponed until the Regular Board Meeting of Monday, July 16, which would be rescheduled to begin at 5:30 instead of 7:00 p.m.; and that Central Office would be allowed to spend in limited amounts to meet the needs of the District.

General Fund Accounts to be Frozen

Dr. Heath made the motion, seconded by Mrs. Donwerth, that based on anticipated revenue for 1984-85 which has been prepared using unproven estimates (without historical background; Oklahoma County Assesor is using for first year a 13.5% property value in lieu of 12% property value for ad valorem taxing purposes) to temporarily "freeze" some general fund accounts and to schedule October 15, 1984, to review the "freeze" for further action. Accounts and funds to be included in the freeze are:

R. #253 MOTION TO FREEZE CERTAIN GENERAL FUND ACCOUNTS

ACCOUNT

R/C

ACCOUNT PURPOSE

240.00

039

Warehouse Stock

240.01

029

Ind. Arts & Voc. Materials

240.01

091

240.01

(as of 6/27) 84-85 83-84 UTILIZATION BUDGET

425,000.00

84-85 MINIMUM NEEDS

AMOUNT FROZEN

522,500.00 350,000.00

172,500.00

78,000.00

117,984.00

60,000.00

57,984.00

Contigency Fund

132.00

27,150.00

12,000.00

15,150.00

093

Contigency Fund

6,552.79

25,000.00

12,000.00

13,000.00

240.01

095

Contigency Fund

2,648.99

25,000.00

12,000.00

13,000.00

250.05

023

Staff Development

119,000.00

180,000.00

90,000.00

250.06

043

Mini Grants

200,000.00 100,000.00

100,000.00

420.03

031

Protective Clothi.ng & Equip.

6,553.00

35,000.00

10,000.00

25,000.00

740.02

051

Building repair

9,900.00

240,305.00

740.06

035

Office Machine Repair

91,000.00

95,000.00

30,000.00

65,000.00

1230.02

023

Office Equip.for Admin.

1,700.00

13,000.00

1,000.00

12,000.00

1230.02

035

Office Equip.for Admin.

650.00

13,900.00

1,000.00

12,900.00

1230.02

059

Office Equip.for Admin.

1,400.00

30,000.00

1230.03

029

Instructional Equipment

530,000.00

188,040.00

1230.03

091

Contigency Fund

1,500.00

36,000.00

1230.03

093

Contigency Fund

6,030.00

36,000.00

1230.03

095 -Contigency Fund

1,200.00

36,000.00

1230.05

061

Equipment for Pupil Trans.

100,000.00

177,466.00

1230.11

055

Equipment for Operation of School?

88,000.00

17,000.00

-0-

240,305.00

30,000.00 20,000.00

168,040.00

1,388,345.00

343

MINUTES OF MEETING OF JULY 9, 1984 - CONT'D

General Fund Accounts to be Frozen - Cont'd Mrs. Hermes stated she was concerned about the contingency funds, accounts 240.01-091, 240.01-093, and 240.01-095, because those accounts are to be used to purchase instructional supplies. Dr. Wright responded that all but $12,000 would be frozen in each account. He pointed out that during 1983-84, the total amount spent in each of those three accounts was around $9,000. Dr. Wright said he believed the $36,000 would be sufficient until the October 15 review date of the frozen accounts.

MOTION TO FREEZE CERTAIN GENERAL FUND ACCOUNTS CONT'D

Mrs. Hermes asked how the minimum needs of the building repair account, 740.02-051, could be zero. She thought $10,000 should be left unfrozen. Dr. Wright said the maintenance work that would have been done with those funds will be deferred. He said it was hoped that by October 15 better information from the State would be available and that account could be unfrozen. Dr. Smith added that some of the repair work would be done using Building Fund money until it is known how much revenue the District will receive. Mrs. Hill asked that account 1230.05-061, Equipment for Pupil Transportation, not be frozen because the District was behind in the bus replacement schedule (ten-year-old buses were not replaced in 1983-84 as per policy). Dr. Wright said that account could be deleted from the list if the Board so desired.

Dr. Heath then amended the original motion to freeze accounts as listed with the exception of 1230.05-061, Equipment for Pupil Transportation.

Voting on the amendment, on roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. On roll call for the original motion as amended the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Heath, aye; Mrs. Hermes. All aye. Mrs. Hermes declared the motion carried.

Unfinished Business

Motion made by Susan Hermes and seconded by Jean Brody during the meeting of July 2, 1984; for action July 16, 1984: "I move that we begin a study right now on (a long-range, one-year plan to study) the racial progress in the 1-89 school district, and ask the committee to bring back to the Board its recommendations next year." Mrs. Hermes stated she wished to perfect her motion. In the absence of Jean Brody, who seconded the motion, she offered the following substitute motion, for action July 16, 1984:

"I move that the President of the Board appoint a Board committee to study the 1-89 elementary K-5 grade schools with regard to: 1) neighborhood racial makeup; 2) potential busing reduction; 3) possible boundary changes; 4) possible grade realignments. The committee will report back to the Board by early fall with recommendations. Any changes recommended must be positive in both an educational and social way.

■ R. #253 • AMENDMENT TO ' MOTION; PUPIL TRANS. EQUIPMENT ACCOUNT TO BE EXCLUDED

R. #254 APPROVAL OF MOTION TO FREEZE GENERAL FUND ACCOUNTS AS AMENDED MOTION FOR BOARD COMMITTEE TO STUDY 1-89 RACIAL PROGRESS - FOR ACTION JULY 16

SUBSTITUTE MOTION BOARD COMMITTEE TO STUDY K-5 GRADE SCHOOLS - FOR ACTION JULY 16

The motion was seconded by Mrs. Hill. ADJOURNMENT

There being no further business, the Board adjoured at 8:55 p.m. The motion to adjourn was made by Mrs. Donwerth and seconded by Mrs. Hill. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. The motion carried. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of the meeting, excluding executive session, is on file in the office of the Clerk.)

President

ADJOURNMENT 8:55 P.M.

34(4 MINUTES OF MEETING OF JULY 9, 1984 - CONT'D

STATE OF OKLAHOMA

Witness mv hand and seal of this School District this

day of

'oard of Education

345

MINUTES OF MEETING OF JULY 16, 1984

PRESENT:

Susan Hermes LaRue Donwerth Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member

ABSENT:

Jean Brody

Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Ronald Day Attorney; Central Office staff members, representatives from professional groups, the news media and other interested persons.

CALL TO ORDER Mrs. Hermes called the meeting to order. The invocation was given by Mrs. Hill.

CALL TO ORDER

ROLL CALL Roll call established that six of the seven Board Members were present.

ROLL CALL

MINUTES OF PREVIOUS MEETING On motion by Mrs. Donwerth, seconded by Mrs. Hill, the minutes of meetings of June 25, June 28, and July 2, 1984, were approved as presented. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; the motion carried.

R. #256 MINUTES APPROVED

COMMMITTEE REPORTS - BOARD MEMBER COMMENTS Mrs. Hermes reported that Jean Brody was attending the Democratic National Convention in San Francisco.

COMMENTS MRS. HERMES

ITEMS PENDING

Establishing of non-profit, fund-raising foundation guidelines

Notice to parents re eliminating under "1^ mile" bus service

1989 Centennial Planning - end of November

Co-Curricular policy, IGD

Regulations - Vo-tech teachers

Policy - Use of Staff Vehicles; and recommendation for "reducing the number of staff vehicles"

Short- and long-range public relations plan (district image)

Policy - Standards required for teaching psychology

Policy - Standards for teachers

ITEMS PENDING_____

346

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

BUDGET DISCUSSION

The budget discussion was scheduled to allow Board Members to express concerns and ask questions concerning specific line items in the 1984-85 General Fund Budget. The following accounts were discussed:

130.01-001: Seven hundred dollars will be added to this account for travel expenses incurred when the Board President goes to Washington, D.C., to accept the Secondary School Recognition Award for Northeast High School. 130.30-055: Concerning this new account for travel reimbursement to Data Processing Personnel, Dr. Smith explained that no reimbursement has been claimed in the past. This account will be left as is. 130.28-021: Dr. Isch responded to questions about the use of the electronic information system. This account is for1 operating expenses for equipment which is already in place.

240.01-071: Dr. Lindley explained how the 83-84 PRI/DMI expenditure was split between two budget years and what will be spent during 84-85. 610.18 (Temporary help account): There was discussion about possibly reducing this account. Dr. Wright and Dr. Smith specified what types of personnel are paid from this account, and how much is required to pay each group, such as the keypunch operators employed at the beginning of the school year to help with enrollment. The account will not be reduced.

1230.02 (Non-instructional office equipment): Mrs. Hermes said she hoped the purchase of globes, maps, and other items lacking in various classrooms would take precendece over items such as typewriters to be purchased out of this account. Mrs. Hill felt strongly that the typewriter for the Maintenance Department (051) should be replaced; also, that replacing outdated equipment in the schools was more important than buying fans or furniture at this time. HEARINGS

None LEGAL REPORT ATTORNEY'S REPORT

Mr. Ron Day reported as follows:

"In the case of ISD-89 vs. The City of Oklahoma City, the case we have where we're litigating the applicability of the zoning code to the District, we prepared and filed the District's reply brief last week with the State Supreme Court. Now all the briefs are in and the only thing we have to do is wait on a decision from the State Supreme Court. I would anticipate that decision would be handed down sometime within the next six months.

"In Alexander vs. ISD-89, one of the cases resulting from the Star School explosion that was recently filed in Federal Court, I received notice in today's mail that they were dismissing that lawsuit. I have not had any communication with their attorney so I do not know the reasoning. I will check it further and report later on that." SUPERINTENDENT'S REPORT

R. #257 PROCEDURAL AGREEMENT WITH A.F.T APPROVED AS ORIGINALLY PRESENTED

Dr. Heath made the motion, seconded by Mrs. Donwerth, to reconsider action taken by the Board on June 28, 1984, on a proposed Procedural Agreement; and the approval of the Procedural Agreement originally presented to the Board on June 28, 1984, with the Oklahoma City Federation of Teachers, A.F.L.-C.I.0. for negotiating with Oklahoma City School Teachers.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

347

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 2.

Mrs. Hill made the motion, seconded by Dr. Muse, to grant authorization for the President of the Board and/or the Superintendent to execute documents and forms as required to apply for the following grant:

Chapter I Program (continuation) under the Education Consolidation and Improvement Act of 1981 (formerly Title I, ESEA).

R. #258 AUTHORIZATION TO APPLY FOR GRANTS

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

The motion was made by Mrs. Hill and seconded by Mrs. Donwerth to direct the following persons to attend conferences as indicated: At No General Fund Travel Expense to the District

(a)

R. #259 PROFESSIONAL TRAVEL APPROVED

Belinda Biscoe, Senior Research Associate, Planning, Research and Evaluation, Associated Research, Atlanta, GA, July 30-31, 1984.

At General Fund Travel Expense to the District

(b)

Saun Hytche, Instructional Data Specialist, Curriculum Services Department, NCR Forms Design, Denver, CO, July 23-26, 1984.

Remarks Dr. Wright reported that the District is in the process of repaying the Chapter I funds to the State Department. He said prior to making payment the attorney, Mr. Day, was consulted. Mr. Day responded to the concerns and said it is legal to pay out of current year funds for a previous year's obligation in this case, and that the District is liable for those funds. Approximately $200,000 will be paid out of 83-84 funds, and approximately $80,000 will be paid from 84-85 funds. Included with the warrants will be a letter to the State Department which states that the District's repayment is not an admission of liability and not to be construed as an agreement to pay accrued interest.

REMARKS SUPERINTENDENT

Mr. Day offered the following additional information: "The State Department's obligation to pay did not arise until the Tenth Circuit Court of Appeals said they were legally responsible, which was this last year. They are liable by virtue of a U. S. Supreme Court decision which states that even though the Federal Secretary of Education accidentally approved a state grant which did not comply with Title I, the Federal Government nevertheless was entitled to recoup such funds that were misused. There are identical providions relating from the State Department and the Federal Government. Also, staff pulled the back files. We found written assurances back to '73 from Dr. Bill Lillard, Superintendent of Schools, to the State Department agreeing that the funds would be used in accordance with Title I. Based upon those facts, it was my opinion that if this were litigated, the probable result would be against usâ&#x20AC;&#x201D;that we owed it. " PERSONNEL REPORT Mrs. Hill made the motion, seconded by Mrs. Donwerth, that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel recommendations and information listed be approved.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

R. # 260 PERSONNEL REPORT APPROVED

LZj

7-06-84 6-26-84

7-06-84 7-06-84

Custodial Worker

Southeast Custodial Worker

Harding Custodial Worker

Marshall Custodial Worker

Fugett, Isaac

Hogan, Daniel

Jones, Ricky

Williams, Billy

Marshall

745.

785.

745.

380.

6-11-84

Bus Driver

Mosley, Dennis

SERVICE:

590.

$ 800.

MONTHLY:

$ 22830.

ANNUAL:

SALARY

7-03-84

7-02-84

7-09-84

EFFECTIVE DATE

Bus Driver

Community Relations Clerk/Receptionlst

Data Processing App. Proorammer

ASSIGNMENT

Jackson, Charles

TRANSPORTATION:

Robison, Rebecca

CLERICAL:

SUPPORT:

Burqe, Herman

PROFESSIONAL-TECHNICAL:

NAME

6-27-84 6-21-84

All Schools Custodial Worker

Smith, Tracy

7-03-84

EFFECTIVE DATE

Pettyjohn, Keith

■

All Schools Custodial Worker

ASSIGNMENT

All Schools Custodial Worker

Taylor, John A.

NAME

PERSONNEL EMPLOYMENTS

4.40

S 4.40

HOURLY:

$ 745.

SALARY

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Tatmon, Robin

Palmer, Blake

FOOD SERVICE:

Barlow. JoAnna

Lunde, Brian

SERVICE:

Allison, William

TRANSPORTATION:

Whitson, Valerie

Weaver, Mamie

Truskey, Colleen

Marsh, Cheryl

Harris, Earnestine

7-12-84 6-01-84

6-25-84

All Schools Custodian Harding Custodial Worker

6-25-84

6-01-84

EFFECTIVE DATE

Lafayette Custodian

Bus Driver

Helper

2nd Baker

Helper

1st Cook

Hale, Vernie

Helper

ASSIGNMENT

Helper

(

Graves, Opal

Dickerson, Norma

NAME

SUPPORT:

6-01-84

Rogers Math

Throckmorton, Nevilyn

Elem. Manager

6-01-84

Gatewood Primary

Sperlinq, Vickie

6-01-84 6-01-84

Sperling, Gary

Mitchell, Debra

Kaiser Special. Education • Northeast Science

Hire, Vickie

7-15-84

6-01-84

. Westwood Special Education Parmelee Primary

6-01-84

Jefferson Special Education

Bullard. Chervl

Hannaford, Gregory

6-01-84

6-07-84

EFFECTIVE DATE

PERSONNEL TERMINATIONS

Davis Primary

Kaiser Principal

ASSIGNMENT

Belknap, Wilomae

CERTIFICATED:

Meziere. Jacauelvn

ADMINISTRATIVE:

NAME

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DISMISSAL:

Rose, Oscar

SUPPORT:

MEDICAL LEAVE:

LEAVES OF ABSENCE:

NAME

Willow Brook Summer School Tchr.

Classen Custodial Worker

ASSIGNMENT

7-11-84

6-22-84

EFFECTIVE DATE SALARY

NAME

PERSONNEL LEAVES AND OTHER ASSIGNMENT

EFFECTIVE DATE SALARY

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351

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

ENCUMBRANCES AND PURCHASING A.

Encumbrances

Mrs. Donwerth made the motion, seconded by Dr. Heath, encumbrances as listed for June 26-June 29, 1984. On were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All declared the motion carried. B.

to approve roll call the votes Donwerth, aye; aye; Mrs. Hermes

R. #261 ENCUMBRANCES APPROVED

Purchasing

Mrs. Hill moved approval of the following four purchasing items, seconded by Dr. Muse:

Asphalt Purchase of asphalt for use by Maintenance from date of approval through December 31, 1984, from Asphalt Producers, Incorporated, which submitted the low quotation (6 mailed - 3 returned). These purchases are to be charged to Account BL 5620.05.

Microfilming Approval of confirmation expenditure for Research and Evaluation Department for microfilming records (duplicating of all transcripts) from Micro-Media. This expenditure, in the amount of $1,922.50, is to be charged to Account G130.10.

Audio-Visual Equipment & Supplies Purchase of audio-visual equipment and supplies (record players, televisions, filmstrip projectors, cassette tapes, etc.) for use at Eugene Field Elementary School from the following companies (prices taken from Quotations #6798 and #6888 at Board Meetings on June 4 and 28, 1984):

Thompson Book & Supply Company Dulaney's Dowlings, Inc. Audio-Visual Educational System Fairview Audio-Visual Thompson Audio-Visual TOTAL

$ 2,150.50 1,926.00 2,669.72 4,123.80 967.56 209.00

$12,046.58

These purchases are to be charged to Bond Account 04-1510. Permission to Place Orders Permission for the Central Food Service Department to place orders through time periods and/or dates listed with companies which submitted quotations for the following items:

Wendt Food Brokers (August 1, 1984) (6 mailed - 6 returned)

Sugar

International Dist. Co. (alternate)

Sugar

General Mills (May, 1985) (2 mailed - 2 returned)

Dry Cereal

Steve Dawson & Assoc. (Sept. 1, 1984) (10 mailed - 6 returned)

Spices

Tharp Brothers, Inc. (June 30, 1984) (8 mailed - 5 returned)

Pudding Mix

Sunset Products Company (August, 1984) (14 mailed - 10 returned)

Staples

Todd Brokerage Company (August-December, 1984)

Staples

R. #262 PURCHASING APPROVED

352

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

ENCUMBRANCES AND PURCHASING

R. #262 PURCHASING APPROVED CONT'D

Purchasing - Continued

Kemper Food Brokers (August-December, 1984)

Miscellaneous Supplies

Jack Curren & Assoc. (Aug. 84 to Mar. 85)

Staples

Keeth & Associates (August-December, 1984)

Staples

Colgate Palmolive Company (1984-85 School Year) Detergents (9 mailed - 8 returned) Texize (1984-85 School Year)

Detergents

Economics Laboratory (1984-85 School Year

Detergents

Moon Chemical Company (1984-85 School Year) (Alternate)

Detergents

Helget Industries (August, 1984) (17 mailed - 13 returned)

Miscellaneous Supplies

Scrivner, Inc. (August, 1984)

Miscellaneous Supplies

L. A. Bush Manufacturing Corp. (Sept. 1984)

Miscellaneous Supplies

Carpenter Paper Company (July 31, 1984)

Miscellaneous Supplies

White Swan, Inc. (August, 1984 and 1984-85 school year)

Miscellaneous Supplies

Tyler Simpson Company (August, 1984)

Miscellaneous Supplies

Morrison Paper Company (August, 1984)

Miscellaneous Supplies

Cardinal Paper Company (August, 1984)

Miscellaneous Supplies

William E. Davis & Sons (1984-85 School Year) (1984-85 School Year)

Miscellaneous Supplies

Concerning item 2, Mrs. Hermes asked for an explanation of the over-$l,000, confirmation purchase. Dr. Wright responded that early in the school year there had been a discussion of the need for microfilming the District's records. The Board was very supportive of the idea and an assignment was given to have the microfilming done. There was a misunderstanding at that time that approval had been given and the assignment was carried out. In researching the Minutes, it was found that no vote was ever taken to approve that purchase. Responding to why no bids were solicited, Mr. Shepard explained that the Purchasing Department had made several calls locally to try to find a company to do the work, and were referred to Micro-Media each time (sole source). On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

GENERAL BUSINESS

MOTION TO RENT HARDING GYM TO JOHN CAROLL SCHOOL

Mrs. Donwerth made the motion, seconded by Dr. Heath, to approve an agreement with John Carroll School to use (rent) the Harding Middle School gymnasium on weekdays from 6 p.m. to 9 p.m., November 1, 1984 to March 7, 1985. John Carroll School to pay the District $2,000 plus provide necessary liability insurance.

353

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

GENERAL BUSINESS - CONT'D Dr. Wright provided background information on the John Carroll School. He said in the past few years the John Carroll School, a Catholic Elementary School, has used the Harding gym at times when it wasn't in use by our students. The school was established in 1919 and serves first through eighth grade students. Principals at various times in the past have allowed John Carrol School to use the gym, and this recommendation, Dr. Wright said, was an effort to start collecting rental fees for that use.

MOTION TO RENT HARDING GYM TO JOHN CARROL SCHOOL CONT'D

The Board discussed the recommendation, reviewing Policy KG, Community Use of School Facilities. During discussion, Dr. Muse stated he felt the major consideration was that if the Board permitted the rental of the gym to John Carrol School, he did not see how the District could then turn down a future request from another private school. Mr. Day responded that he believed it was permissible under the statute to rent to a private school if a showing is made that the District does not need the particular facilities for school purposes. He said he agreed with Dr. Muse's observation that in opening the door for one private school, denying that same right to another could have the District facing a civil rights case for denial of equal protection under the law. He said he thought prior leasing to a private school would definitely be admissible in evidence and given due consideration. Dr. Wright then advised the Board to remove item 1 from consideration until the issue could be studied further. Mrs. Donwerth and Dr. Heath, withdrew their motion and second.

MOTION WITHDRAWN

Mrs. Hermes stated there was a difference between renting facilities for church activities, which is in the policy, and renting facilities for church school activities (private school). Mrs. Hill asked if a policy setting forth to whom and for what activities school facilities could be used would make a difference in a lawsuit. Mr. Day responded that such a policy could very possibly make a legitimate distinction between athletic and academic activities. Dr. Wright said a recommendation would be forthcoming.

Mrs. Donwerth made the motion, seconded by Dr. Heath, to approve an agreement to rent a portion of the railway siding and adjacent property located at the Service Center, 2500 Northeast 30th, to the Central Oklahoma Railfan Club, L.T.D., for the purpose of storing one (1) diesel engine, one (1) steam engine, and two (2) cabooses. The renting group to pay to the District a rental fee of IM per square foot of utilized space per month. Agreement to be not less than two (2) months or more than four (4) months.

R. #263 RENTAL OF SERVICE CENTER RAILWAY AND SIDING TO RAILFAN CLUB APPROVED

Responding to a question from Mrs. Hill concerning utilities, Dr. Wright said a statement that Railfan would pay their own utilities would appear in the rental agreement. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried. 3.

Mrs. Hill made the motion, seconded by Dr. Muse, to grant an easement to Oklahoma Gas and Electric Company, Oklahoma City, Oklahoma for the purpose of installing, operating, repairing, removing and reconstructing underground and/or above ground conduit wires and cables, vaults and junction boxes to be used in the transmission and distribution of electrical current; including ingress and egress to and from the Eugene Field property:

This easement shall consist of a strip of land ten (10) feet in width, being five (5) feet either side of a centerline of said system, as installed, as generally described by Exhibit "A", attached hereto and hereby made a part of this easement. The property upon which this easement is given is described as being Lots 1 through 12, Monte-Ne Addition to Oklahoma City being a subdivision of Block 5 of Summers Place Addition to Oklahoma City, as shown by the amended recorded plat of Monte Ne Addition. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

R. #264 EASEMENT ON EUGENE FIELD PROPERTY GRANTED TO OG&E

354

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

BUILDINGS AND CONSTRUCTION

1. #265 rHE WOMBLE CO. DESIGNATED ’URCHASING ^GENT

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to approve designating The Womble Company, a sub-contractor named by the prime contractor Jordan Construction Company, as "purchasing agent" authorized under Oklahoma Statutes 68 § 1356 (H) for the construction of the addition and the renovations to Belle Isle Secondary School. With this designation the subcontractor to be eligible to be exempt from paying a sales tax on merchandise which is purchased and used in this construction project. Mrs. Hermes asked when the addition would be completed. Dr. Wright said the building should be completed in time for the school to be open on the first day of school. Mrs. Hermes also asked if an opening ceremony was being planned. Dr. Wright said it would probably be best to wait a month or so to allow students to get settled and make sure all the construction work has been completed satisfactorily.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

UNFINISHED BUSINESS

I. #266 JOARD GOALS APPROVED AS REVISED

Mrs. Hill moved approval of the Board Goals as listed in the agenda. Mrs. Donwerth seconded the motion. Following discussion, the Board made revisions and suggested changes to the Board Goals as indicated:

1__

GOAL NO. 1

The Board will direct the staff to assist students to make progress each year in learning and applying skills in reading, writing, and mathematics. The Board directs that by the end of 1985-86 school year the median scores of District students on a nationally normed standardized test of reading and mathematics skills will exceed the 50th percentile, and once that level is reached, every grade level will continue to show increases. GOAL NO. 2 The Board will continue to direct the staff to assess the needs of each student and develop appropriate educational programs to meet the different needs of the handicapped, the slow, average, above average and gifted learner. GOAL NO. 3

The Board will continue to support the development, refinement, and implementation of a curriculum congruent with the established district instructional objectives in the basic skills, with special emphasis on writing skills to be included. The District will maintain a system for managing reading and mathematics instruction for assessing student progress.

GOAL NO. 4

The Board will actively support the implementation of State and National legislative programs designed to improve public education. ■GOAL—NO-. 5

-DELETED-

TTio Board will prov-i-de-equal and appropr-i-ato educational opportunities for -h-andicappod students.

GOAL NO. 6

The Board will continue its fiscal responsibility by evaluating the utilization of District resources to ensure "academic excellence in education". GOAL NO. 7

The Board will encourage and support the development and organization of activities tltat promote positive human relations between and among staff members, students, parents, community, and the Board.

355

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D GOAL NO. 8

The Board will continue _a good public relations program that encourage^ responsible communication and public information activities directed toward .improved public understanding and confidence in the schools. The Board will provide public information in a timely manner and encourage communication with District employees and patrons to strengthen confidence in the schools. GOAL NO. 9 The Board will continue to support a staff development program to help teachers, administrators, and classified employees become more effective in their work and will provide an employee recruitment, training and understudy program that will ensure the needs of the District

GOAL NO. 10

The Board will seek public involvement and participation in the schools by supporting -such programs as Adopt-A-School, Community Education, Volunteer Services, Local School Advisory Councils, school parent-teacher organizations, -and the District Parent Council, and all programs designed to benefit the Oklahoma City Schobl System. GOAL NO. 11

The Board will encourage and support provide equal access for the purchase of goods and services from minority businesses and professionals. GOAL NO. 12

The Board will support the efforts of the District's nonprofit fund-raising foundation. GOAL NO. 13

The Board will encourage and support the development and maintenance of an active safety program for all students and employees to prevent work-related accidents. GOAL NO. 14

The Board will maintain a plan for the repair and/or replacement of district-owned facilities and equipment, including emphasis on energy mangement. -GOAL NO. 15-

-DELETED-

■Provido an employee rocrui-tmont and training program—t-het will ensure the •ftoods of the District.

GOAL NO. 16

The Board will direct the staff to counsel incoming ninth graders and their parents and develop a program for improved transition of 9th grade students into high school in order to provide successful adaptation to the new surroundings. GOAL NO. 17 The Board will monitor the District drop-out rate and -if ■nee-es&ar-y develop and implement a program at targeted levels that speaks to the needs.

GOAL NO. 18

(New)

The Board will direct the staff to enhance the fifth year centers to _a status of exellence. GOAL NO. 19 (New)

The Board will direct staff to make plans to bring the one-room schoolhouse at Arcadia into the central city for use as museum.

R. #266 BOARD GOALS APPROVED AS REVISED - CONT'D

356

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D . .... ......—..... —.

............ .............——.....-- ---- ........---- ...—...

..... .—.. —................-------- ........... ............

UNFINISHED BUSINESS - CONT'D

R. #266 BOARD GOALS APPROVED AS REVISED - CONT'D

Following discussion of the revision of the goals, Mrs. Hermes suggested that the Board informally prioritize the goals at another time.

On roll call for the Board Goals as revised the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

RECESS DECLARED

Mrs. Hermes declared a five-minute recess at 7:45 p.m. 7:50 p.m.

MOTION TO APPROVE REVISED GRADING SCALE

The Board returned at

Dr. Heath made the motion, seconded by Dr. Muse, to revise the grading scale (grading system) for secondary students as follows:

FROM

TO 100 92 84 76 68 62

■■■■■ ■■ ■-

93 85 77 69 63 Below

A B C D DF

100 92 84 76 68

■■ ■■■■ ■-

93 85 77 69 Below

A B C D F

Mrs. Donwerth stated she would be more supportive of changing the range for a D to 66 - 76, omitting the D-, and making 65 and below an F.

Dr. Muse suggested that the increase in the requirement for the D should have been proportionately the same as for the A; that is, if the requirement for the A is increased from 90 to 93, the requirement for the D should also be raised three points.

Dr. Heath responded that he could not agree with Dr. Muse, that in a metropolitan area where there is a higher concentration of bilingual and bicultural students, those students are at an even greater disadvantage if the approach is taken that when the top is moved up three points, you also move it up three points at the bottom. He said he had talked to a great number of high school students and their concern about the change in the grading system was only in how it affected students at the lower end. He felt some allowances should be made because educational standards are easier for a traditional student to achieve than for one who, for example, may not speak English very well. Mrs. Hermes said she thought ten years ago bicultural and bilingual students may have been at the lower end, but that it was not true now.

Mrs. Hill said she concurred that the requirements for a D and F needed to be changed; that all students were now equal in their learning ability. She said another concern was that attendance should become a mandatory part of the grading system, and thought input from principals and teachers should be sought. Dr. Wright informed Mrs. Hill that he would come back to the Board with a recommendation on attendance. R. #267 MOTION AMENDED TO CHANGE REQUIREMENTS FOR "D" AND "F" GRADES R. #268 APPROVAL OF MOTION AS AMENDED

Mrs. Donwerth amended the motion, seconded by Mrs. Hill, to change the range for a D grade to 66-76, and the range for an F to 65 and below. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, no; Mrs. Hermes, aye. Five aye, one no; Mrs. Hermes declared the motion carried.

Voting on the original motion as amended, the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, no; Mrs. Hermes, aye. Five aye, one no; Mrs. Hermes declared the motion carried. Mrs. Donwerth asked if a report on the number of students retained the past school year was available yet. Dr. Wright said a report would be forthcoming. Mrs. Hermes asked that the report be listed under "Items Pending".

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

UNFINISHED BUSINESS - CONT'D

Motion made by Susan Hermes and seconded by Jean Brody during the meeting of July 2, 1984, meeting and replaced with substitute motion during the July 9, 1984 meeting for action July 16, 1984. The July 2, 1984 motion made by Susan Hermes and seconded by Jean Brody was as follows:

"I move that we begin a study right now on (a long-range, one-year plan to study) the racial progress in the 1-89 school district, and ask the committee to bring back to the Board its recommendations next year."

The July 9, 1984, substitute motion madeby Susan Hermes and seconded by Betty Hill as follows: "I move that the President of the Board appoint a Board committee to study the 1-89 elementary K-5 grade schools with regard to: 1) 2) 3) 4)

neighborhood racial makeup; potential busing reduction; possible boundary changes; possible grade realignments.

MOTION FOR STUDY OF 1-89 RACIAL PROGRESS

R. #269 SUBSTITUTE MOTION FOR BOARD COMMITTEE TO STUDY DISTRICT K-5 RACIAL PROGRESS

The committee will report back to the Board by early fall with recommendations. Any changes recommended must be positive in both an educational and social way."

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill,aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

Mrs. Hermes appointed Clyde Muse and Betty Hill to serve on the Board Committee, and said she would also be a member of the committee.

COMMITTEE APPOINTED

Motions made at the July 2, 1984, meeting for action at the July 16, 1984, meeting:

MOTIONS FOR ROCKWOOD AND LINCOLN TO BE CONSIDERED STAND-ALONE

Motion made by Clyde Muse and seconded by Jean Brody as follows: "I'd like to make ... a motion that we could consider at the next meeting; if we are going to proceed and make Bodine a stand-alone school, I would like to move that we also make Lincoln a stand-alone school. . ."

Motion made by Betty Hi 1 and seconded by LaRue Donwerth as follows:

"I would like to move that we consider Rockwood as a stand-alone school because actually, it does not involve moving any students. K-5. It only means bringing your K-5 students back. We're not busing any black students in at all next year." Dr. Muse made the following substitute motion: "I Move that we table Motions A and B pending the outcome of the Board Committee study and that in view of Board policy speaking to the moving of students each year, that those students in the Creston Hills attendance area who would be moved from Bodine to Hayes School remain at Bodine until the Committee recommendations are recieved and acted upon."

Dr. Wright mentioned the study would appear under "Items Pending" until it was completed.

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs: Hermes declared the motion carried.

R. #270 SUBSTITUTE MOTION TO TABLE MOTIONS A & B PENDING BOARD COMMITTEE'S RECOMMENDATIONS

358

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

NEW BUSINESS

R. #271 APPROVAL OF RESOLUTION ENDORSING SEATING OF SCHOOL BOARD MEMBER ON ACIR

Mrs. Hill made a motion, declared an emergency, that the Board pass the following resolution: Currently, local school boards are not represented on A.C.I.R. even though we oversee the largest area of public service, employ more people and utilize more tax dollars than any other state or local unit of government. Local school boards as units of government are deeply involved in the type of inter-governmental activities which come before A.C.I.R. Over ninety percent of the nation's local school boards have their own fiscal authority, all are involved in inter-governmental transfer payments, and as a $230 billion activity, we are the principal factor in state, local finance.

From the standpoint of services, local school boards are seeking to coordinate activities with our city, county and state governmental counterparts in such areas as transportation, cafeteria facilities, juvenile justice, adult training, day care, health services, community use of facilities, park and recreation programs, senior citizens programs, emergency services during natural disasters, and so on. Therefore, we strongly endorse seating a school board member from a slate of names presented to the President of the United States for the National School Boards Association for representation on the Advisory Comission on Inter-Governmental Relations.

The motion was seconded by Mrs. Donwerth. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried. MEETINGS SCHEDULED

Regular and Special Board meetings were scheduled as follows: 1.

A Special Meeting, Monday, July 30, 1984, at 3:00 p.m. to conduct Level III Grievance Hearings; to conduct a Termination Hearing; Special Business and Executive Session for personnel matters.

A Special Meeting, Thursday, August 2, 1984, to interview architectural firms; beginning at 3:45 p.m.

A Regular Meeting previously scheduled for 7:00 p.m. on Monday, August 6, 1984, was re-scheduled to begin at 5:00 p.m. A Complaint Hearing will be included on the agenda along with regular business.

Special Meeting, Monday, August 13, 1984, at 5:00 p.m. to conduct Level III Grievance Hearings, Special Business, and Executive Session for personnel matters.

Regular Meeting previously scheduled for 7:00 p.m. on Monday, August 20, 1984, was re-scheduled to begin at 5:00 p.m. A Level III Grievance Hearing will be included on the agenda along with regular business.

359

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

EXECUTIVE SESSION Dr. Heath made the motion, seconded by Mrs. Hill, to go into executive session for the following:

To discuss the appointment and/or employment of a school principal at:

a. b. c. d. e. f. g. h. i.

J. 2.

R. #272 EXECUTIVE SESSION APPROVED 8:40 P.M.

Arcadia Elementary School Burbank Elementary School Gatewood Elementary School Kaiser Elementary School Polk Fifth Year Center Page Woodson Fifth Year Center Stand Watie Elementary School Moon Middle School John Marshall High School Douglass High School

To discuss the appointment of: A A A A A A A

Director of Director of Coordinator Coordinator Director of Director of Coordinator

High Schools and Adult Education Elementary Schools of Curriculum, K-5 of Guidance and Counseling, K-5 Community Affairs Special Services of Arts

To discuss negotiations

To discuss with the Board's Attorney Case No. CIV-82-205T, Roland B. Ross vs. ISD-89

On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried. (A mechanical recording of the meeting to this point is on file in the office of the Clerk.)

RETURN TO OPEN MEETING At 10:02 p.m. a motion to return to open meeting was made by Mrs. Donwerth, seconded by Dr. Muse. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye.

R. #273 RETURN TO OPEN MEETING 10:02 P.M.

Mr. Long left the meeting at this time. IN OPEN MEETING 1.

Announcement of the appointment and/or employment of principals. Superintendent announced the following appointments:

a. b. c. d. e. f. g. h. i. j.

The

Arcadia Elementary School - Shirley Konechney Burbank Elementary School - Delores Parker Gatewood Elementary School - Billie McElroy Kaiser Elementary School - Carol Berry Polk Fifth Year Center (position not filled) Page-Woodson Fifth Year Center - Norma Cole Stand Watie Elementary School - Jerry Bowerman Moon Middle School - Joe Hodges John Marshall High School - Gary Cruzen Douglass High School - Don Elkins

made by Mrs. Hill, seconded by Mrs. Donwerth, to appoint Director of High Schools and Adult Education. On roll call the as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; aye; Mrs. Hermes, aye. all aye; Mrs. Hermes declared the motion

Motion was Pam Thomas votes were Dr. Heatlr, carried.

Motion by Mrs. Donwerth, second by Dr. Heath to appoint Sylvia Lonian Director of Element*ary Schools. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. all aye; Mrs. Hermes declared the motion carried.

ANNOUNCEMENT OF APPOINTMENT AND/OR EMPLOYMENT OF PRINCIPALS

R. #274 PAM THOMAS APPOINTED DIR. OF HIGH SCHOOLS & ADULT EDUCATION

:R. #275 SYLVIA LONIAN APPOINTED DIR. OF ELEMENTARY SCHOOLS

360

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

IN OPEN MEETING - CONT'D

R. #276 viARY KAISER APPOINTED DIR. JF CURR., K-5

Motion by Mrs. Hill, second by Dr. Muse, to appoint Mary Kaiser Coordinator of Curriculum, K-5. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

R. #277

Motion by Dr. Heath, second by Dr. Muse to appoint Carolyn Wakely Coordinator of Guidance and Counseling, K-5. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

Motion by Mrs. Donwerth, second by Mrs. Hill, to appoint Mike Barlow Director of Community Affairs. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

Motion by Mrs. Hill, second by Mrs. Donwerth, to appoint Jim Newby Director of Special Services. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

There was no recommendation on the appointment of a Coordinator of Arts.

Motion by Mrs. Hill, second by Dr. Muse, to appoint Bob Hess Assistant to Director of Elementary Schools. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried.

jarolyn

wake ly

VPONTED COORD. JF GUIDANCE & COUNSELING, K-5 R. #278 *4IKE BARLOW APPOINTED DIR. IF COMMUNITY AFFAIRS R. #279 JIM NEWBY APPOINTED DIR. OF SPECIAL SERVICES

R. #280 JOB HESS APPOINTED ASS'T 10 DIR. OF ELEM. SCHOOLS R. #281 INSTRUCTIONS TO SUPERINTENDENT RE NEGOTIATIONS WITH EMPLOYEE GROUPS

R. #282 INSTRUCTIONS TO BOARD ATTORNEY

10.

11.

Instructions to the Superintendent regarding negotiations: Mrs. Donwerth made the motion, seconded by Mrs Hill, that the Superintendent designate Vern Moore as the spokesperson for the Board's negotiating team with the A.F.T. and Jack Isch as the spokesperson for the Board's negotiating team in negotiations with L.I.U., each acting as assistant to the other. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye; Mrs. Hermes declared the motion carried. Instructions to the Board's Attorney, Case No. CIV-82-105T: A motion was made by Mrs. Donwerth and seconded by Dr. Muse that Inapro be given the consent requested in their letter of June 20, 1984. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. all aye; Mrs. Hermes declared the motion carried.

ADJOURNMENT R. #283 ADJOURNMENT 10:15 P.M.

There being no further business, the Board adjourned at 10:15 p.m. Motion to adjourn was made by Mrs. Hill and seconded by Dr. Muse. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. all aye; Mrs. Hermes declared the motion carried. THEREUPON THE MEETING WAS ADJOURNED.

361

MINUTES OF MEETING OF JULY 16, 1984 - CONT'D

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

Witness my hand and seal of this School District this

(r/--

day of

Clerk, Oklahoma CityvBoard of Education

362

MINUTES OF MEETING OF JULY 30, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, 900 NORTH KLEIN, MONDAY, JULY 30, 1984 AT 3:00 P.M. PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Central Office staff members, representatives from professional groups, the news media and other interested persons. CALL TO ORDER Mrs. Hermes called the meeting to order; the invocation was given by Mrs. Donwerth.

CALL TO ORDER

ROLL CALL

Roll call established that all Board Members were present.

ROLL CALL

SPECIAL BUSINESS The purpose of the special meeting was to hear a Level III Grievance, a Hearing for appeal of a termination, consideration of purchasing, a travel request, and a discussion of job descriptions of various employees.

SPECIAL BUSINESS

LEVEL III GRIEVANCE - DEMPSEY PATTON

The following persons were present for the Level III Grievance Hearing: 1. 2. 3. 4. 5.

Dempsey Patton, Appellant, Inhouse Teacher, Northeast High School Suzzette Batson, Appellant's A.F.T. Representative Ted Metscher, Witness, Social Studies Teacher, Northeast High School Elton Matthews, Respondent, Principal, Northeast High School Alice Anderson, Respondent's Representative, Director of Personnel Services

Statement of Grievance: Grievant was incorrectly identified for transfer through misinterpretation of contract provisions and improper application of criteria for consideration in determining transferees.

Relief Sought: Grievant's status as a member of the P.E. and Social Studies Departments, his areas of certification, be recognized in identifying teachers to be transferred from Northeast. The result being his removal from the "must transfer" category and subsequent assignment to part-time Inhouse and part-time P.E. or Social Studies instructor. Ms. Batson stated that Mr. Patton had filed two grievances; one relating to his transfer and the other concerning his coaching position. She said the loss of Mr. Patton's coaching position was the reason for his being placed on the must-transfer list, and asked that the two grievances be combined and heard at the same time. The consensus of the Board was to hear only the grievance scheduled for that date because the grievance concerning the coaching position had not yet been heard at Level II.

LEVEL III GRIEVANCE HEARING DEMPSEY PATTON

/ 363 MINUTES OF MEETING OF JULY 30, 1984 - CONT'D

1. OPENING STATEMENT BY APPELLANT

LEVEL III GRIEVANCE - CONT'D

Opening Statement by Appellant Ms. Batson made her opening statement as follows:

"The Grievant maintains, and the Union agrees, that he (Dempsey Patton) has been incorrectly identified for transfer through misinterpretation of the contract provisions and improper application of criteria in determining transferees. The provision violated is Article VI, Section 5, H, 2, a, b, and c. The relief sought is that the grievant's status as a member of the P.E. and Social Studies Departments, which are his areas of certification, be recognized in identifying teachers to be transferred from Northeast. The result being his removal from the must-transfer category and subsequent assignment as inhouse, P.E., and/or social studies instructor.

"We had maintained that if Mr. Patton had to be placed on a matrix, it should have been the social studies matrix. However, Level II testimony brought out the fact that the low pre-enrollment areas at Northeast are P.E. and music. Mr. Patton does not teach in either of these areas. Therefore, we see only one reason why his name appears on any matrix: the building administrator wants Mr. Patton out of Northeast High School, and has used the matrix--or misused the matrix--in order to achieve his goal. We will show that the Inhouse Suspension Program is being deliberately and unnecessarily disrupted in order to remove the head basketball coach from the staff at Northeast and that the programmatic needs have been given very little, if any, consideration." Opening Statement by Respondent OPENING STATEMENT BY RESPONDENT

"Members of the Hearing Panel, the Grievant, Mr. Patton, has filed a Level III Grievance alleging that he was incorrectly identified for transfer through misinterpretation of contract provisions and improper application of criteria for consideration in determining transferees. "Mr. Patton, during the 1983-84 school year, served as the Inhouse teacher at Northeast High School. During the past six years, Mr. Patton has been an Inhouse teacher. He taught social studies for one month and eight days at John Marshall High School in 1976 before resigning for personal reasons. There was only one Inhouse teacher at Northeast High School last year. The principal, Mr. Matthews, along with the majority of the principals in our district, had to assess the program needs of the curriculum offerings along with school/staff resources and determine which programs could be reduced, modified, or eliminated; and at the same time, impact least on the quality, efficiency and effectiveness of instructional offerings at their school sites. These reductions were necessitated based on student enrollment projections and other program changes required because of reduced funding from the State.

"The Negotiated Agreement is explicit on who has the authority and responsibility for determining where the reduction will be made. Article VI, Section 5, H, 2, a, states, 'When an administrative transfer is necessary due to reduction in staff, the immediate supervisor—in this case Principal Matthews—will consider the program needs of the school and determine the grade level and/or department where the reduction in staff can best be made.' Mr. Matthews determined that he could least impact the instructional curriculum offerings by eliminating the position and staff person dedicated to the Inhouse Program and assign other teachers on the staff at Northeast the responsibility of the Inhouse teacher on a rotating basis, one-to-two hours a day, as their lighter student load sections could be scheduled to allow. By using this approach, Mr. Matthews felt he could successfully maintain the Inhouse rogram, which he feels is a very important part of the school's comprehensive offerings. But he would still be able to maintain the band, vocal music and other programs that the Northeast community of parents have in recent years requested the Board, Superintendent, staff, and principals revitalize at Northeast. "If- the Inhouse position and the inhouse teacher are to be eliminated, the only teacher, one might think, would be the person to be transferred. However, in keeping with the criteria outlined in the contract and because there is not a State-recognized certification for Inhouse teachers, inhouse teachers are‘'considered for transfer along with other teachers in their

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MINUTES OF MEETING OF JULY 30, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D

Opening Statement by Respondent - Cont'd subject area certification. Mr. Patton is a physical education major, so he was placed on the matrix with other physical education teachers. Mr. Patton was compared to Mr. Archie Jones and Ms. Shiela Crawford in the Physical Education Department at Northeast High School. Mr. Jones and Mr. Patton were compared initially only because Mrs. Crawford is a white female, and Northeast High School is above its Affirmative Action goal in the number of black teachers on staff, as well as Mrs. Crawford being the only female teacher in the Physical Education Department at Northeast. Therefore, Mrs. Crawford was excluded. However, later, when Mr. Matthews was challenged, he added Mrs. Crawford to the matrix and Mr. Patton still was identified for transfer. All three of the individuals, Mr. Jones, Mr. Patton and Mrs. Crawford, are P.E. majors. All three hold standard certificates in the area of physical education. Mr. Jones has 20 years' experience; Mrs. Crawford has seven years' experience; and Mr. Patton has six years' experience. All three are coaches. Mr. Jones and Mrs. Crawford received a total of five points on the matrix to Mr. Patton's four points.

OPENING STATEMENT BY RESPONDENT CONT'D

"Mr. Patton and his representative felt that he should have also been placed on the social studies matrix, as Mrs. Batson indicated earlier, because he had a minor in social studies. The procedures used throughout the District for all transfers is to utilize the major certification area to place teachers on the matrix. However, in an attempt to be cooperative, Mr. Matthews prepared an unofficial social studies matrix to determine if there would be a difference in the teacher to be transferred. Mr. Patton and the six social studies teachers were placed on a matrix. Five of the six social studies teachers have five to twenty years of experience and master's degrees, as well as standard certification in the area of social studies. Four of these received a point in the 'extra duty' column because of coaching responsibilities. The other one social studies teacher is a social studies major, has 13 years of experience, standard certification, and is a coach. So, even when placed on the social studies matrix, Mr. Patton would still be identified for transfer.

"Mr. Matthews, as Principal of Northeast High School, is responsible for determining the department or subject area in which to reduce staff. The Negotiated Contract gives him this authority. Mr. Matthews complied with the criteria in the contract for determining the teacher for transfer. Therefore, the contract was not violated and we hope, through the testimony presented here today, the Hearing Panel will deny the relief sought by denying Mr. Patton's grievance." Presentation of Witnesses for Appellant

Direct Questioning by Appellant - Witness #1, Elton Matthews Ms. Batson called as the appellant's first witness, Mr. Elton Matthews, Principal of Northeast High School. Mr. Matthews responded to questions about the Inhouse Program. He described the program, said he did not prepare a matrix for Inhouse. Ms. Batson asked Mr. Matthews what his just cause was for placing Mr. Patton on the transfer list. Mr. Matthews stated schedules are built based on student enrollment, and the enrollment in music and P.E. was somewhat low; however, a demand had been placed on the District to have a complete music program and drama program at Northeast. Mr. Matthews said he was able to maintain the Inhouse program by filling out the instruction day Of several teachers by having them split the Inhouse responsibility, and thereby also eliminating one teaching position. He said in a principals meeting earlier in the year, direction was given to take a look at where program changes could be made because of anticipated budget cuts (reduced state revenue). When asked if he had asked for volunteers once it had been decided that a reduction in staff was necessary, Mr. Matthews said he had, and the teacher volunteering was transferred.

DIRECT QUESTIONING BY APPELLANT WITNESS #1, ELTON MATTHEWS

MINUTES OF MEETING OF JULY 30, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D

Direct Questioning by Appellant - Witness #1, Elton Matthews - Cont'd Ms. Batson asked about the P.E. matrix: if the certification of each teacher in the P. E. Dept, had been considered before the decision to put Mr. Patton on the transfer list was made; if Mr. Patton's extra curricular assignments were given credit on the matrix; and why the P. E. matrix was not complete. Mr. Matthews said each teacher's certification was considered as per the contract. He said they all had certification to teach in their minor areas, and would be allowed to teach two courses in the minor area. Mr. Matthews said he did consider Mr. Patton's extra curricular assignments of Head Boys Basketball Coach, Head Girls Cross-Country Coach, and Assistant Boys Track Coach. He said the matrix was not filled out after Sheila Crawford's name because of the Affirmative Action Guidelines; Northeast has 49.2% black staff members and should have 46% black staff members. He stated he did have Mrs. Crawford's matrix information, and her points totalled five.

Ms. Batson asked Mr. Matthews if he had hired any teachers in his two years as principal at Northeast and if they had all been of the same race. He said he had hired teachers and they were not all of the same race. She then asked if his hiring practices before the coming school year reflected the Affirmative Action goals, and asked what the reason was for Northeast being 3% over. Mr. Matthews said he had taken the Affirmative Action goals into consideration; that he always checked with Personnel to see what the school's figures should be and if he could hire a teacher of a certain race. He pointed out that if applicants of a particular race are not available, teachers have to be hired regardless of race in order to start school. Responding to other questions, Mr. Matthews stated he had hired four white employees for the 1984-85 school year, which would bring Northeast into compliance with the goal; and said he could use his hiring practices to achieve Affirmative Action Goals rather than the transfer policy. Ms. Batson stated since the date the grievance occurred (April, 1984), Mr. Patton had received his master's degree and asked that the degree be listed under "Educational Training" on the Social Studies matrix. Mrs. Hermes denied the request because the new certification was dated July 27, 1984, which was after the transfer decision had been made. Responding to questions concerning the pre-enrolIment for P.E., Vocal Music and Instrumental Music for 1984-85, Mr. Matthews said he had received Ms. Batson's letter of June 5 requesting that information, but was instructed by his supervisor to not provide the figures. Mrs. Hermes asked for a staff member to get the information while testimony continued. It was later determined that the pre-enrolIment figures had not been introduced at Level II; therefore, Mrs. Hermes informed the Appellant that the evidence could not be presented at Level III.

Mr. Matthews explained how and by whom the Inhouse program would be covered for school year 1984-85. Mr. Bernard Jones, Vocal Music Teacher, who covered one class in 83-84, would cover two periods; Mr. Alvin Jernigan, Instrumental Music Teacher, would have one; Mrs. Sheil Crawford, P. E. Teacher, would have two; and Mr. Archie Jones, P.E. teacher, would have one.

In further testimony concerning the Inhouse program, Mr. Matthews stated he was not aware that split instruction had been tried and failed in other Oklahoma City High Schools; and that he had consulted his Director, Mrs. Mason, about having split instruction at Northeast. Ms. Batson referred to the Guidelines for the Program (Inhouse), item 1, which states, "Each program is to be staffed by one certified teacher". She asked Mr. Matthews if he agreed that meant only one staff person for the Inhouse program and if he felt the split instruction would adversely affect the Inhouse program. Mr. Matthews said he Interpreted the guideline to mean there is to be one certified teacher on duty with the Inhouse program; one certified teacher each

366

MINUTES OF MEETING OF JULY 30, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D Direct Questioning by Appellant - Witness #1, Elton Matthews - Cont'd

hour. He said he could not foretell what affect the split instruction would have on the program. In response to other questions concerning the Music program, Mr. Matthews stated he could not combine the Vocal and Instrumental Music classes because Mr. Jernigan could not teach Vocal Music and Mr. Jones was not certified to teach Instrumental Music. He said he considered both the Inhouse and Music programs to be very important to Northeast, and he was able to maintain both with his plan for split instruction.

DIRECT QUESTIONING BY APPELLANT WITNESS #1, ELTON MATTHEWS, CONT'D

In further testimony, Mr. Matthews stated that he sent notice to all staff that those interested in extra.-curricular positions should apply on or before May 15; and those interested in coaching positions were to submit a resume and letter of reference. Cross-Examination by Respondent - Witness #1, Elton Matthews

Mrs. Anderson asked Mr. Matthews to explain why the Inhouse teaching position was identified for reduction. Mr. Matthews said that in a principals meeting, Inhouse was one of the programs to be looked at in anticipation of budget cuts and reduction in staff. In other testimony he confirmed that there were 3.5 teachers transferred and two vacancies brought about by retirement and a resignation; stated he had followed the procedure for administrative transfers outlined in Article VI, Section 5, to the letter; and stated Mr. Patton was placed on the P.E. matrix because his major area of certification was in P.E. Concerning Inhouse enrollment, Mr. Matthews explained there is no enrollment for Inhouse; that students are placed in the program by administration.

Mr. Matthews testified he had explained the matrix and the transfer situation to Mr. Patton at least three times; once with one assistant principal present, the other two times with Mr. Patton and his Union representative. He also stated Mr. Patton had never taught Physical Education or Social Studies at Northeast. Mr. Matthews responded to questions about the Affirmative Action goal for high schools (36% Âą10%) and his own hiring practices. Northeast's black/other ratio for 1983-84 was 49.2% black; after the reductions and vacancies occurring for 84-85 he has employed four white teachers, making Northeast's ratio 46%, which is in compliance. Mrs. Anderson asked, "During the time that you've been a principal in this district, the four years you have worked in this district as a principal, have you complied with the Board's policies and procedures as it pertains to Affirmative Action hiring?" Mr. Matthews said he had. Mrs. Anderson asked what impact eliminating the inhouse position would have on the program, based upon the way he planned to staff the program. Mr. Matthews stated he did not see any major impact; that he would have to wait and see. He said he had talked with the four teachers that were to be involved with the Inhouse program, and all were "somewhat enthusiastic", and had good morale.

Mrs. Anderson asked who took care of Inhouse during Mr. Patton's planning period, and if it was correct that there had already been split instruction because every teacher has a contractual right to a duty-free planning period. Mr. Matthews said Mr. Jones had been assigned to the class and agreed there had been split instruction.

CROSS-EXAMINATION BY RESPONDENT WITNESS #1, ELTON MATTHEWS

MINUTES OF MEETING OF JULY 30, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D Redirect by Appellant - Witness #1, Elton Matthews

REDIRECT BY APPELLANT WITNESS #1, ELTON MATTHEWS

Ms. Batson asked why Mr. Patton could not keep his job since there is no pre-enrolIment for Inhouse. She mentioned loss of enrollment and elimination of programs as just causes listed in the contract for administrative transfer. Mr. Matthews responded that "program needs" was also listed. Ms. Batson asked why Mr. Patton was placed on the P.E. Matrix if he had never taught P.E. Mr. Matthews stated there being no certification for Inhouse, he was placed on the P.E. matrix because his present certification is in that area. He said Mr. Patton had the least number of points after comparison with the two other individuals. Ms. Batson asked Mr. Matthews to explain how he had followed the Affirmative Action Guidelines on Mr. Patton's transfer. Mr. Matthews responded that he always checks with Personnel, and they inform him if the school is out of compliance. He said he had not received any information that he was over or below, but later received a letter stating that Northeast was 3% over in black staff and he needed to use hiring to bring the percentage back in line with the Affirmative Action Guidelines of the District. Ms. Batson asked if the Affirmative Action guidelines that he applied to Mr. Patton's transfer were based on the P.E. Department alone or the overall school; if the goals applied to each school rather than each department. He responded, "You go department by department, which would end up eventually being the whole school."

Direct Questioning by Appellant - Witness #2, Ted Metscher DIRECT QUESTIONING BY APPELLANT WITNESS #2, TED METSCHER

Ted Metscher, Social Studies Teacher, Northeast High School, testified that he had been present at the Level I hearing for Dempsey Patton's transfer; remembered Mr. Matthews going over the social studies matrix; and said he did not recall hearing Ms. Batson mention the name Eddie Evans. There was no cross-examination of this witness.

Direct Questioning by Appellant - Witness #3, Dempsey Patton DIRECT QUESTIONING BY APPELLANT WITNESS #3, DEMPSEY PATTON

Under questioning by Ms. Batson, Mr. Patton testified that he was a former Inhouse Suspension Program teacher from Northeast High School; was hired by Oklahoma City Public Schools in September of 1977 as Social Studies teacher and Assistant Basketball Coach at John Marshall. He said he thought he had taught social studies while at John Marshall from September to December of that year.

Mr. Patton stated he was the only Inhouse teacher at Northeast, and during his planning period, Mr. Bernard Jones, Vocal Music Teacher, took over the Inhouse class. Mr. Patton affirmed he had been with the Inhouse program since it started at Northeast and had always been the only instructor, except during his planning period. Ms. Batson asked how effective the program would be with more than one instructor. Mr. Patton stated that this year, with Mr. Jones handling the class during his planning period it was ineffective; he did not think the program would be a success with several teachers. Concerning his coaching duties, Mr. Patton testified he had always held a coaching position with OCPS since being hired; knew of no vacancies listed for Social Studies or P.E. teacher and coach; had not been placed in another position; and if transferred from Northeast would lose his coaching position. Ms. Batson asked how he knew he would lose his coaching position and when he was informed. Mr. Patton said in a meeting with Mrs. Mason he was informed he would lose his coaching position. He said on or about May 30, 1984, he received a letter that Mr. Evans got the coaching job because he was better qualified; received another letter approximately June 5, 1984 that he would no longer have the Girls Cross Country Head Coach position; and was yet to receive a letter concerning the Assistant Track Coach position. Mr. Patton said he was informed by Mr. Matthews in a letter that he-had been replaced as Cross Country Coach by Mr. Chaney, who had been the Boys Cross Country Coach. The boys and girls cross country has been combined for the coming year.

3'68 MINUTES OF MEETING OF JULY 30, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D

Cross Examination by Respondent - Witness #3, Dempsey Patton Asked if he was aware that Personnel records indicated he had taught Social Studies at John Marshall for only one month and eight days, Mr. Patton said he did not know the exact length of time, but agreed it was from the beginning of the school year in 1977 until a month or so later.

CROSS-EXAMINATION BY RESPONDENT WITNESS #3, DEMPSEY PATTON

Mrs. Anderson asked if the statement about the Inhouse program being less effective with more than one teacher was based on Mr. Patton's own opinion. He responded that he had been Inhouse instructor for six years, and conversation with other District Inhouse teachers indicated that split instruction had not been successful. Mr. Patton was asked if he had talked with any of the teachers that have been assigned the Inhouse responsibility at Northeast for next year to see how it impacted them. Mr. Patton said he said talked with Al Jernigan, and Mr. Jernigan said "he did not appreciate it at all". Mrs. Anderson asked if Mr. Patton was aware that Mr. Jernigan has indicated he will have no problem with his new Inhouse assignment. Mr. Patton replied, "I'm sure Mr. Jernigan made that statement after he had made the statement to me".

Mr. Patton stated he did understand his teaching contract is separate from his coaching contract; that he is on a teaching contract of a continuing nature; and that his coaching contract is for one year at a time, and renewed every year based on applying individuals being interviewed and selected by the principal. Redirect by Appellant - Witness #3, Dempsey Patton

Mr. Patton testified he had not been told that he had to do certain things in order to continue to coach, and had applied and been selected every year for the last six years to maintain the coaching contract. Ms. Batson asked if applying was all he had had to do this year. Mr. Patton responded that for the first time, the principal had asked for a resume stating playing experience, coaching experience, and honors received.

REDIRECT BY APPELLANT WITNESS #3, DEMPSEY PATTON

Closing Statement by Appellant

Ms. Batson's closing statement was as follows: "I'd like to reiterate the article and section of the Contract that is being grieved. Article VI, Section 5, H, lists the following as just cause for administrative transfer. Loss of enrollment: It has been stated that no one enrolls for Inhouse Suspension. Elimination of the program: The Inhouse Suspension Program at Northeast has not been eliminated, just severely and unnecessarily disrupted. Failure to meet minimum class size: Since the program is not being eliminated, there must be a need for it; therefore, class size is not an issue. Closing of building: This is clearly not the case. While we realize that the Contract states transfers are not limited to these areas, Mr. Matthews has failed to give any other plausible just cause for Coach Patton's transfer.

"Article VI, Section 5, H, 2, a, states, 'Properly certified teachers who volunteer will be transferred first. . .' Mr. Matthews did not indicate that this had been done at Level II. "H, 2, b, states, 'Properly certified teachers will be those individuals whose certification(s) is/are on District record at the time the reduction decision is determined'. The incomplete P.E. matrix at Levels I and II indicates that the certification of the teachers was not checked by the building administrator. ".H, 2, c, states that among the qualifications to be considered, extra-duty assignments and extra-curricular assignments should be included. The only consideration given to these areas by the building administrator was how he could best manipulate giving Mr. Patton's coaching position to someone else.

CLOSING STATEMENT BY APPELLANT

z 369

MINUTES OF MEETING OF JULY 30, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D Closing Statement by Appellant - Cont'd

CLOSING STATEMENT BY APPELLANT CONT'D

"Ladies and Gentlemen, you are, in effect, sitting as an impartial jury to make sure that this grievance is settled in a fair and just manner. The fact that you would not allow the admission of the projected enrollment figures may be in keeping with your policy, but it is not serving justice here. We asked for those figures in Level II and I requested them in a letter of June 5. Those figures were withheld from us. We had no choice in not introducing them at Level II, yet you deny us the ability to have them introduced (at Level III). Mr. Matthews has testified that his supervisor advised him not to give us those figures. We feel that those figures would have proved our case beyond a doubt. Indeed, the figures that were read by Mr. Matthews before you objected to them indicated exactly what we have maintained: Mr. Matthews has no just cause for Mr. Patton's transfer. "These are blatant, clear-cut violations of the Negotiated Agreement. The Union feels that Mr. Patton has been railroaded out of his job to enhance someone eTse's gain, and in the process the Inhouse Suspension Program at Northeast High School has been placed in dire jeopardy. For these reasons we ask that the School Board vote in favor of the grievant.

Closing Statement by Respondent CLOSING STATEMENT BY RESPONDENT

Mrs. Anderson presented her closing statement as follows: "Members of the Hearing Panel, Mrs. Batson has failed to emphasize the primary reason as indicated in the Contract for the transfers across the District this last spring being required. Loss of funds is one of the primary reasons; loss of funding from the State for 84-85. There are some areas in which student enrollment or projection figures have played a heavy role, also; but principals were asked to look at their total program needs in making a determination because of student enrollment projections being lower in some instances. (They were asked to) also Took at ways to cut back because we weren't going to have around $3 million dollars next year that we had in previous years. "Mrs. Batson indicated that Mr. Matthews had not asked for volunteers, and that is not an appropriate statement. Mr. Matthews testified today that he did ask for volunteers. "Although through breakdown in communication or whatever the reason may have been, the grievant did not receive the (student enrollment) information requested, student enrollment figures do not have a direct bearing on Mr. Patton's transfer. There are no students pre-enrolled in the Inhouse Program, and you need to keep that in mind as you deliberate.

"The issues here today focus around two significant factors: 1) Does a principal have the authority to determine where reductions will be made at a school site when circumstances necessitate staff reductions?; and 2) Was the Negotiated Contract criteria adhered to in making the determination as to who would be administratively transferred?

"The Negotiated Agreement, Article VI, Section 5, H, 2, a, b, and c, is explicit. Section 5, H, 2 is explicit on who has the authority and responsibility for determining where reductions will be made based on program needs. Mr. Matthews determined that he could least impact instructional curriculum offerings by eliminating the Inhouse teaching position, but maintain the Inhouse program by rotating the band, vocal music and other teachers on a prescribed schedule to handle the Inhouse student load. This approach provided Mr. Matthews the flexibility to also maintain the vocal music and band programs at Northeast High School. These two programs have been the center of concern by the Northeast High School community of parents and patrons for the last few years. Mr. Matthews has worked over the last two years to revitalize these programs and has met with considerable success to date.

MINUTES OF MEETING OF JULY 30, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D Closing Statement by Respondent - Cont'd

"It is important to remember that although Mr. Patton was the sole teacher in the Inhouse area, he was placed on the matrix in his major certification area of Physical Education, and was identified to be transferred. In an attempt to be cooperative, even though Mr. Patton only holds a minor certificate in Social Studies and could only teach two sections of Social Studies in a high school setting under state law and regulations, Mr. Matthews still constructed an unofficial Social Studies matrix. Mr. Patton was still identified for transfer when compared with the six Social Studies teachers assigned in that school, Northeast High School.

CLOSING STATEMENT BY RESPONDENT CONT'D

"The second issue in question, whether the contract criteria was adhered to in making the determination for transfer;- has been answered through testimony and presentation of the matrixes that were in your packets. (For) Physical Education, he was compared to the other two teachers; (for) Social Studies, he was compared to the six Social Studies teachers. When compared to those teaching staff members' qualifications as outlined on Page 19, Article VI, Section 5, paragraph H, 2, c, Mr. Patton is the appropriate teacher for transfer. His credentials have been compared on a one-to-one basis with each of the other teachers respectively, and in each case Mr. Patton has the lesser of the qualification criteria used.

"Mr. Matthews has the authority as the principal at Northeast to determine the program area in which the staff reduction must be made. He followed the criteria outlined in the Contract for administrative transfers. The Contract has not been violated. Therefore, we ask that the Hearing Panel not grant the relief sought; and further, we ask that you deny the grievance." Motion, Deliberation and Vote by the Board Mrs. Hill made the motion, seconded by Mrs. Donwerth, to uphold the grievance; that Dempsey Patton be removed from the must-transfer category and be reinstated in his former position at Northeast High School as Inhouse instructor.

During deliberation, the Board discussed the pre-enrolIment figures requested at Level II; the utilization of the Inhouse position at Northeast and other schools, whether or not an inhouse position should be considered for transfer, and other.

R. #284 DEMPSEY PATTON REMOVED FROM MUST-TRANSFER CATEGORY; REINSTATED IN FORMER INHOUSE TEACHING POSITION

Ms. Brody remarked that at a future meeting the Board needs to deal with the philosophy of Inhouse; that it looked like study halls were being set up. She recalled one grievance where counselors and reading teachers were being sought because students that show up in the Inhouse program have problems.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, no; Dr. Heath, no; Mrs. Hermes, no. Four aye, three no. Mrs. Hermes declared a recess at 4:45 p.m.

The Board returned at 5:10 p.m..

RECESS DECLARED

371

MINUTES OF MEETING OF JULY 30, 1984 - CONT'D

TERMINATION HEARING The second item of business on the agenda was a Termination Hearing for Elbert Judge, Truck Driver, Maintenance, Department, on his termination from the District's employment as recommended by his employment supervisor.

TERMINATION HEARING

Mrs. Hermes asked Mr. Judge to be seated at the table before the Board in order for the Attorney, Mr. Day, to ask questions of him in open session. The following exchange took place: Mr. Day

Mr. Judge, have you submitted to the Board a request for a hearing on your termination?

Mr. Judge

Yes, sir.

Mr. Day

Have you been able to sdcure any person to represent you at your termination hearing?

Mr. Judge

Not at this time, sir. I had left word for a Union representative to call me back, but he has never returned my call.

Mr. Day

Who is that?

Mr. Judge

Eddie Mack.

Mr. Day

And have you ever been able to talk to him about presenting your case to the Board?

Mr. Judge

Not since June the 3rd. I have been, I have received letters saying that I'm to stay off School Board property, so the only way I can get ahold of him is by telephone.

Mr. Day

Are you not then prepared here today to present your own case to the Board?

Mr. Judge

No, sir, I'm sure not.

Mr. Day

Do you feel that you could secure representation within the next fifteen days to present your case?

Mr. Judge

Yes, sir, I could.

Mr. Day

Is that your desire; that the Board of Education issue a continuance?

Mr. Judge

Yes, sir, I would like a continuance so that I might.

Mrs. Hermes stated that in accordance with the Contract, the grievance must be heard by August 15, 1984. Following discussion, the Termination Hearing was scheduled for August 13, 1984, at 3:45 p.m. Mrs. Hermes asked Mr. Judge if he understood that a determination on his employment would be made on August 13 whether or not he was present, and whether or not he was represented. Mr. Judge said he understood. Mrs. Hermes declared a 30-minute recess at 5:15 p.m. The Board left the auditorium; and following the recess the Board reconvened in the conference room and went into executive session for consideration of the appointment of a Coordinator of Arts. (Mrs. Donwerth left the meeting during the recess.)

RECESS DECLARED

R. #285 EXECUTIVE SESSION APPROVED 5:50 P.M.

EXECUTIVE SESSION The motion to go into executive session to discuss the appointment and/or employment of Coordinator of Arts was made by Mrs. Hill and seconded by Mr. Long. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

Following the executive session, the Board returned to the auditorium to continue the meeting on Special Business as listed in the agenda.

372 MINUTES OF MEETING OF JULY 30, 1984 - CONT'D

EXECUTIVE SESSION - CONT'D Return to Open Meeting

Mrs. Hill made the motion, seconded by Dr. Heath, to return to open session. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #286 RETURN TO OPEN MEETING 6:05 P.M.

In Open Meeting

Mrs. Hill made the motion, seconded by Ms. Brody, to appoint Kathy Tosolini as Coordinator of Arts. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. 4.

PURCHASING

A motion was made by Dr. Muse and seconded by Dr. Heath to approve Purchasing item A as follows: Xerox Duplicating System

R. #287 APPOINTMENT OF KATHY TOSOLINI AS COORDINATOR OF ARTS R. #288 PURCHASE OF XEROX 9200 APPROVED

The cancellation of a rental agreement with Xerox Corporation for the annual renting of a Model 9200 Xerox duplicating system, currently used by the Graphics Department at a rental cost of $30,336 per year ($1,399 monthly service is included); additionally recommend that the rented equipment be purchased from Xerox Corporation at a cost of $29,763.50 for the Model 9200 Xerox (service cost not included). This purchase is to be charged to Account G1230.03.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. B.

Ms. Brody made the motion, seconded by Dr. Muse to approve Purchasing item B as follows:

Phototypesetting System & Processor Purchase of one (1) phototypesetting system and one (1) processor from A. M. International, Inc., for a price of $19,637. (Price reflects a trade-in of old phototypesetter equipment. Total cost of new equipment, phototypesetter and processor is $36,632 less trade-in allowance of $16,995,-which equals purchase price of $19,637.) This purchase to be charged to Account G1230.03. (Four proposals requested, four returned.)

R. #289 PURCHASE OF PHOTOTYPESETTING SYSTEM AND PROCESSOR APPROVED

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. 6.

TRAVEL Ms. Brody made the motion, seconded by Dr. Heath, to direct the following person to attend a conference as indicated:

At General Fund Travel Expense to the District (a)

Jack Isch, Director, Vocational-Technical Education; Hi-Tech Meeting, Dallas, Texas. August 2-5, 1984.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #290 PROFESSIONAL TRAVEL APPROVED

373 MINUTES OF MEETING OF JULY 30, 1984 - CONT'D

JOB DESCRIPTIONS The Board discussed the 19 administrative job descriptions as listed and suggested revisions and changes to several job descriptions (for action August 6, 1984):

DISCUSSION OF JOB DESCRIPTIONS

Assistant Superintendent for Educational Services Curriculum Coordinator 6-12 Mathematic/Science Program Leader Director of Special Services Computer Education Specialist Assistant Superintendent - School Operations Director of High Schools and Adult Education Director of Elementary Schools Director of Middle Schools and Fifth Year Centers Coordinator, Guidance-Counseling Services K-12 Special Assistant to the Superintendent/Director of Vocational-Technical and Community Education Assistant Superintendent - Budget and Central Services Manager of Supply Distribution Supervisor of Engineering Services and Energy Management Safety Coordinator Assistant Superintendent - Administration Director, Community Affairs Coordinator of 1-89 Foundation Coordinator of Volunteer Services

ADJOURNMENT R. #291 ADJOURNMENT 7:10 P.M.

There being no further business, the Board adjourned at 7:10 p.m. Motion to adjourn was made by Mrs. Hill and seconded by Ms. Brody. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of the meeting excluding executive session is on file in the office of the Clerk.)

ft.

President

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

Witness my hand and seal of this School District this , 19

day of

CTerk, Oklahoma City Board of Education

374

MINUTES OF MEETING OF AUGUST 2, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, 900 NORTH KLEIN, MONDAY, AUGUST 2, 1984 AT 3:45 P.M. PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Clyde Muse

President Vice President Member Member Member Member

ABSENT:

Hugh Long

Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Central Office staff members, representatives from professional groups, the news media and other interested persons. CALL TO ORDER I

Mrs. Hermes called the meeting to order; the invocation was given by Dr. Heath.

CALL TO ORDER

ROLL CALL Roll call established six of the seven Board Members were present.

ROLL CALL

SPECIAL BUSINESS Mrs. Hermes announced the purpose of the special meeting was to interview architectural firm representatives and select an architectural firm for the Bodine Elementary School Building Project.

The first presentation was made by Mr. Ralph Hester, representing Jones, Hester, Bates & Riek.

The second presentation was made by Mr. Wendell Locke and Mr. Don Wahl, representing Locke Wright Foster. Third to be interviewed were Mr. Paul Meyer and Mr. David Brown of Meyer/Brown.

The fourth presenter was Mr. John Reid, who represented Reid Cunningham Duncan.

The fifth person making a presentation was Bob Cornell, with RGDC, Inc.

Last, Mr. Domby Zinn and Mr. Larry Keller made the presentation for the firm of HTB, Inc. Following a presentation of approximately ten minutes by each representative, Board Members asked firm representatives various questions concerning the specific project requirements, background, philosophy, cost estimate procedures, exerience, etc. Some of the questions asked by Board Members follow: — Explain your method of arriving at the estimated cost of a project before it goes out for bid. — In designing an addition to an existing building, what do you attempt to accomplish after you have met the owner's space requirements? — How do you prevent errors in your plans and specifications in order to reduce the need for change orders: — What kind of timeline are you proposing for this building, and how do you plan on making sure the contractor meets those timelines?

SPECIAL BUSINESS

375

MINUTES OF MEETING OF AUGUST 2, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D

—

What was the most recent elementary building or addition completed by your firm? Size? Estimated cost? Actual cost? Number of change orders? Estimated time of completion? Actual date of completion?

—

What remodeling of the original building will have to be completed in this contract to make it comply with codes and other requirements?

What is your approach to assuring high quality construction?

—

Where would we be on your list of priorities?

When could you start?

The fees of the various architectural firms were quoted as follows: Reid Cunningham Duncan - 6% RGDC, Irre. - 4.8% HTB, Inc. - 6%

Jones Hester Bates Riek - 5%% Locke Wright Foster - 6% Meyer/Brown - 6%

Some of the representatives explained that the fees quoted were not necessarily firm, but were based on contingent factors and their current understanding of the project. L #292 1. SELECTION ’ROCEDURE

After the interviews, Mrs. Donwerth made the motion, seconded by Mrs. Hill, to approve the following selection procedure for an architectural firm:

SELECTION PROCEDURE OF ARCHITECTURAL FIRM

The names of applicants to be listed •Q box adjacent each name.

with

(Lists to be

placed before the Board) 2.

Each member of the Board to

one

(1)

name

only as their choice as Architect and sign the

list. 3.

Upon direction of the Chair,

the "lists" of applicants

the Clerk to gather

and read aloud the

Board member’s name and name of the Architectural Firm whose name was checked

list-

I-f and/or when one applicant receives four checks

(4)

that applicant's name would be

placed before the Board for 5.

on each

its action.

If upon the first "checkoff" one of the applicants does not receive four

(4)

checks IH] ,

a n’ew "list"

to be distributed to members of the Board which

bears only the names of applicants who received

by their name.

The same process, as

listed

in paragraph 4 and 5 to be followed by the Clerk

gathering and reading aloud the check names.

376

MINUTES OF MEETING OF AUGUST 2, 1984 - CONT'D

SPECIAL BUSINESS - CONT'D

If upon the second "Checkoff" one applicant does

not receive four (4)

a new list to

checks

be distributed which carries only the names of applicants whose name received a

|~Z7~| on

the

? R. #292 SELECTION PROCEDURE APPROVED CONT'D

most recent checking procedure.

The "checkoff" procedure to be continued until

applicant receives four

(4J

one

or until

checks

the Board by its action reaches another decision on the matter.

Members of the Board may,

during the selection

process, wish to-ask for additional

various applicants.

input from

These additional

inquiries

should be limited to no more than a total (5) minutes for each

of five

applicant.

On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. Each Board Member was provided a list with the names of the six architectural firms, and was asked to check one name as their choice. The Clerk collected the lists and read aloud each Board Member's name and the name of the architectural firm checked. Per the approved Selection Procedure, the "checkoff" procedure was continued until one applicant had received four checks. Five "checkoff rounds" were required. Following the fourth ballot, Mrs. Donwerth made a motion to modify the Selection Procedure to eliminate after round four, any firm that receives less than two votes. Dr. Muse seconded the motion. On roll call the votes were as fallows: Ms. Brody, no; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath,_ no.; Mrs. Hermes, aye. Four aye; two no. Mrs. Hermes declared the motion carried.

â&#x20AC;˘ R. #293 ; SELECTION ; PROCEDURE MODIFIED

The final tabulation follows:

Ms. Brody selected RGDC, Inc. Mrs. Hill selected HTB, Inc. Mrs. Donwerth selected RGDC, Inc. Dr. Muse selected RGDC, Inc. Dr. Heath selected HTB, Inc. Mrs. Hermes selected RGDC, Inc. Mrs. Donwerth then made the motion, seconded by Dr. Muse, to name RGDC, Inc., as architectural firm to develop a plan and specifications for an addition to the Bodine Elementary School Building at an architectural fee of 4.8% of construction cost; employment of firm to become effective upon the execution of an employment contract between the firm and the Board. On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #294 RGDC, INC., NAMED AS ARCHITECTURAL FIRM FOR BODINE ADDITION

377 MINUTES OF MEETING OF AUGUST 2, 1984 - CONT'D

ADJOURNMENT

R. #295 ADJOURNMENT 6:55 P.M.

There being no further business, the Board adjourned at 6:55 p.m. Motion to adjourn was made by Ms. Brody and seconded by Dr. Heath. On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of the meeting is on file in the office of the Clerk.)

President

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

I, the undersigned Clerk of the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 2* hours prior to the special meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting.

Witness my hand and seal of this School District this

day of

378

MINUTES OF MEETING OF AUGUST 6, 1984

PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member

ABSENT:

Paul Heath

Member

CALL TO ORDER I I

Mrs. Hermes called the meeting to order. The invocation was given by Dr. Muse.

CALL TO ORDER

ROLL CALL Roll call established that six of the seven Board Members were present.

ROLL CALL

MINUTES OF PREVIOUS MEETING On motion by Mrs. Donwerth, seconded by Mrs. Hill, the minutes of meetings of July 9 and July 16, 1984, were approved as printed in the agenda. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye; the motion carried.

R. #296 MINUTES APPROVED

COMPLAINT HEARING

The following persons participated in the Level III hearing for Ms. Sandra Kay Lewis, Senior Computer Programmer, on her discrimination complaint against her employment supervisor; her claim of not being given consideration for equal opportunity of job and/or position assignment: 1. 2. 3. 4. 5. 6.

COMPLAINT HEARING - LEWIS

Sandra Lewis, Data Processing Department, Appellant Gary Lyon, Appellant's Attorney Robert Hollis, Director of Data Processing, Respondent Alice Anderson, Director of Personnel Services, Respondent's Representative Margaret Basey, Head Cataloger (Retired), Witness Sandra Bland, Applications Programmer, Witness

Opening Statement by Appellant Mr. Lyon's opening statement was as follows: "Ms. Lewis is alleging that she has been the victim of discrimination, both overt and covert, in the hiring of a project team leader in the Data Processing division of the Oklahoma City Public Schools. Her allegations for this action are based upon the fact that her skills, her qualifications, are not contested. Those qualifications, as identified in the proceedings that we've had previously before three panel members and before Ms. Anderson are undisputed. Our dispute is with, specifically, the employee that was hired and his lack of qualifications. We are going to give testimony to show that this one individual does not even have a degree in the area that he's actually being hired in. He has been taking Classes in that area-classes that the appellant, Ms. Lewis, has already satisfied; in fact,' satisfied five years ago. Testimony is going to show that she has been a diligent employee, that she's been a faithful employee, and has been a good employee. But this diligence has not been rewarded. It's been overlooked, in fact, and but for her pressing forward in the past she would not have the position she has now.

OPENING STATEMENT BY APPELLANT

379 MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

COMPLAINT HEARING - CONT'D

Opening Statement by Appellant - Cont'd OPENING STATEMENT BY APPELLANT CONT'D

"Basically, what We ask the Board to do is just keep an open mind to remember that each position has certain qualifications and we believe that Ms. Lewis has the best qualifications based upon her history with working with the school system ten years; the fact that she has worked with and is familiar with the system; and that the people that are being alleged to have greater skillls are completely untried candidatesâ&#x20AC;&#x201D;they have absolutely no record with the schools; they have absolutely no record except for what's put on paper by the candidate; and in this case, the person that was hired for the project team leader position. "What we're challenging is the subjective determination that the project team leader that was hired had skills greater than Ms. Lewis. We feel like that is an invalid determination. We feel like the determination was wholly subjective, and was the result of discrimination against Ms. Lewis by Ms. Lewis' supervisors, both her immediate supervisor and the manager of the Data Processing division as a whole." Opening Statement by Respondent

OPENING STATEMENT BY RESPONDENT

"Members of the Hearing Panel, on March 9, 1984, Ms. Sandra Lewis filed a discrimination complaint against Mr. Robert Hollis, Director of Data Processing, alleging he had discriminated against her under the areas of race and sex. She alleged that he always hired white males, and that all females in the organization have problems unless they could be used to benefit Mr. Hollis. Ms. Lewis, in her relief sought, asked the Affirmative Action Office of this district 1) to adjust her salary to a compatable level with her length of time in Data Processing and, her work experience; 2) that she receive equalconsideration on qualifications for a project team leader position; 3) that consideration be given to her on-the-job accomplishments; 4) that she be given equal consideration for any training needed to improve her skills and future advancement; 5) that she receive no harassment directly or indirectly from manangement or employees; and 6) that Mr. Robert Hollis, be publicly reprimanded in the presence of former and current Data Processing personnel.

"Ms. Lewis' complaint" was accepted by the Affirmative Action Officer, and the Affirmative Action Officer for the District (Alice Anderson) conducted an in-depth investigation. Numerous interviews, fourteen to be exact, were conducted with current Data Processing personnel, which included Ms;. Lewis and Mr. Hollis. A specific set of questions were used to obtain information from the employees not involved in the complaint. There were twelve others who all answered the same basic questions.;. Each, person interviewed was asked to answer questions to the best of his or her own knowledge and/or perception., The questions ranged in complexity from "How long have you worked in Data Processing?" to "Have you observed, or do you feel Mrs. Lewis is treated differently than other employees in the organization?". Each person interviewed was assured that the Affirmative Action Officer would maintain the confidentiality of their specific responses, and that results would be published in a general vein in the investigation report. In addition to. the, fourteen District employees interviewed, a former District employee contacted the Affirmative Action Officer and volunteered information about working in Data Processing. "After careful consideration of all information gathered, I prepared an investigation report which reflected that I had not found evidence of overt or covert discrimination on the part of Mr. Robert Hollis toward Ms. Sandra Lewis as the complaint had alleged,..r The, report, also indicated that I had found, via dialogue with the employees, that there were serious problems in the areas of inter-personal, inter-departmental human relations. As Affirmative Action Officer of the District, I directed specific actions to Mr. Hollis and other supervisors in the organization to improve communications and inter-personal relationships in the department. Mr. Hollis was instructed to contact Dr. Charlotte Harrison, the Human Relations Coordinator in the District, to assist him and his staff in their efforts. , ,

"Ms. Lewis was advised in the report that Mr. Hollis does not set her salary. The Personnel Office is charged with that responsibility. A review of her salary progression indicated that her schedule and salary placement was appropriate to her work assignment and experience in the District. The report instructed

\ 3W

MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

COMPLAINT HEARING - CONT'D

Opening Statement by Respondent - Cont'd Mr. Hollis and Mr. Frank Williams, who is Ms. Lewis' immediate supervisor, to provide her opportunities to enhance her ability to progress in the organization. The two supervisors were also advised that all employees, including Ms. Lewis,'should have this opportunity. But since Ms. Lewis had specifically identified weaknesses in verbal and written communication, as well as in some areas of technical design, that efforts be made to expose her to training and/or work experiences to assist her in improving in those areas. "The report reflected that all qualified applicants for promotional positions should receive equal consideration for selection, and that all employees should understand the criteria and qualifications for advancement so that they can work to place themselves in a favorable position for selection when vacancies occur. The report reflected that harassment by supervisors and employees is not tolerated in this district, and would be acted upon with deliberate speed if such circumstances ever occurred. "The report, in essence, spoke to the overall findings of the investigation, the major finding being that there were perceptions by part of the employees in the organization that improvement was needed in the department in the area of inter-personal relations. These concerns were expressed by males and females, both black and white. Therefore, the conclusion drawn was that there is not a discrimination issue in the department, but a human relations problem that requires total organization participation by all employees to resolve with leadership in this effort coming from Mr. Hollis, assisted by the Human Relations staff of the District.

"Action began in early June to work on these problems. Mr. Hollis, with the assistance of Dr. Harrison, has established a Data Processing staff communications committee to work on problems relating to human relations in their department. Dr. Harrison is also working with Mr. Hollis to enhance his and his subordinate supervisors' skills in effective human resource development. "The Data Processing investigation, in essence, brought to light what we know often exists in many organizations where emphasis sometimes shifts too heavily to the production end of the spectrum, away from the human resource end of the spectrum. The report reflects the importance of maintaining a viable balance between the two. The problems unearthed in Data Processing can exist in any organization. We have isolated the problems and are making progress toward correcting them. It is imperative that the Hearing Panel not confuse the need for improved human relations in the Data Processing organization with the alleged charge of discrimination against one employee. Discrimination is a serious charge. The initial investigation cleared Mr. Hollis of the alleged charge of discrimination. A second level review by a three-person panel appointed by the Superintendent, which resulted in a nine-hour hearing, also cleared Mr. Hollis of the alleged charge of discrimination, and concurred with the recommendation of the initial investigation report.

"Now Ms. Lewis has appealled to you, the Board, making the same charges. I, also, appeal to you as we present witnesses and testimony to remember that this charge grew out of Mrs. Lewis' non-selection for promotional position with the District. The Board authorized its supervisors to select the best-qualified applicant for each vacancy. Mr. Hollis did not select the person that was hired to fill the vacancy. Mr. Hollis is the second level supervisor and reviews recommendations for new hires from his first line supervisors to ensure compliance with District policies and regulations. Mr. Frank Williams, Ms. Lewis' immediate supervisor, and the supervisor where the vacancy existed, interviewed, reviewed files and references, and selected the person to fill the project team leader vacancy. Mr. Williams considered Mrs. Lewis, along with other applications, but did not consider her to be the best qualified applicant; not because she was black, not because she was female, but because the other applicant recommend was better qualified for the position being filled. "For these reasons outlined previously, along with testimony and evidence to be presented, wS will ask the Hearing Panel to deny the complaint of discrimination against Mr. Hollis."

OPENING STATEMENT BY RESPONDENT CONT'D

381 MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

COMPLAINT HEARING - CONT'D

Presentation of Witnesses for Appellant Mr. Lyon asked that the Board invoke the rule that any witnesses not parties to the action be excluded from the room until the time they were to give testimony. The Board agreed to the request. Mr. Lyon named Frank Williams, Ms. Lewis' immediate supversior, as one of the witnesses to leave the room. Mrs. Anderson said Mr. Williams should not be called as a witness because he was not called at Level II. Mrs. Hermes denied Mr. Lyon's request to hear testimony from Mr. Williams. Direct Questioning by Appellant - Witness #1, Sandra Lewis

DIRECT QUESTIONING BY APPELLANT WITNESS #1, SANDRA LEWIS

Ms. Lewis stated she had been prompted in August of 1982 from the position of Applications Programmer to Senior Programmer. Ms. Lewis said this was not the first complaint she had against Mr. Hollis, and she knew of two other complaints against him. One complaint had to do with discrimination, and the other concerned a female employee's complaint about not being hired for a particular position. She said the employee in the second instance was allowed to move within the Data Processing Department and did not file a (formal) complaint. Ms. Lewis stated she knew of three or four other people who had had problems with Mr. Hollis, the majority being black females.

Mr. Lyon asked what prompted Ms. Lewis' complaint against Mr. Hollis (rather than Mr. Williams). She answered, "I filed a complaint against Mr. Hollis because Mr. Hollis is more aware of my qualifications (and) my work performance. When the position became available, Mr. Williams had only been in the management position for approximately four months, and I had only returned back to work from maternity leave for approximately three weeks. I have worked with Mr. Hollis and he has allowed me to have assignments from him directly, indicating my qualifications and my capabilities and I felt like he was more aware of what I could do and what I have accomplished in the D.P. shop." Ms. Lewis testified the person hired for the Project Team Leader position, Mr. Stewart, did not have a degree; that she had an associate degree in business programming; and that she had been programming for approximately ten years. She said her project team leader experience included her work on the conversion to expand the SIPS data base and the recently implemented library system. She stated she learned about the Project Team Leader opening via an interoffice memorandum from Mr. Williams; applied for the position; was interviewd by Mr. Williams; and was told by him that she had a good chance of getting the position. Ms. Lewis said she felt Mr. Stewart was not as qualified as she for the position based on some of the assignments he had given to other programmers, complications he had run into while employed by Data Processing, and some of his conversation.

Mr. Lyon asked about Ms. Lewis' work on the library system. She testified she had sole contol for redesigning the system; had'talked to Mr. Hollis on two occasions concerning the system during the length of the project. She said she was told she was being assigned the library system to help improve her design skills so that she would be more favorably considered for a Project Team Leader position; that she completed the system redesign; and that the system is currently working. Other testimony concerned classes Ms. Lewis had taken since receiving her degree; her salary; the interviewing process; and her assisting other senior programmers in the department.

Mr. Lyon asked if there was anything else Ms. Lewis believed indicated discrimination other than the discrepancy in pay and not being promoted to the Project Team Leader position. She replied, "There have been different forms of indirect harassment. This has come from Mr. Hollis. I have been given a large number of assignments at a particular time he was having problems with another female employee. When I would assist her it would seem like he would always call me in his office and give me another assignment, no matter how many other assignments I had. At one particular time he actually retrieved me from that person's desk."

382 MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

COMPLAINT HEARING - CONT'D

Cross-Examination by Respondent - Witness #1, Sandra Lewis Concerning her history with the District, Ms. Lewis affirmed for Mrs. Anderson that she was initially hired in 1974 as a Computer Programmer Operator Trainee on a temporary basis; was hired on a permanent basis in 1977 as a Programmer Trainee; was promoted to Applications Programmer in 1978; and promoted to Senior Programmer in 1982.

CROSSEXAMINATION BY RESPONDENT WITNESS #1, SANDRA LEWIS

Mrs. Anderson asked if it was correct that in her current job description as Senior Programmer from time to time as peak workloads required, or if a manager wished to give her an opportunity to enhance her skills that she would be assigned Project Team Leader responsibility. Ms. Lewis said it was correct. Ms. Lewis said it was also true that the library system had been in existence in the District for several years and her work on that system involved converting an already existing group of programs to an online system.

Ms. Lewis testified that the other complaint filed against Mr. Hollis was filed by Donna Murrel. Mrs. Anderson asked Ms. Lewis if she was 100% positive that the complaint was filed against Mr. Hollis and not someone else. Ms. Lewis answered she was not sure. She also stated she did not have names of other persons besides herself who had filed EEO complaints against Mr. Hollis. Concerning Mr. Stewart's qualifications, Ms. Lewis could not answer Mrs. Anderson's question about which of the qualifications listed in the job description Mr. Stewart did not have.

Ms. Lewis testified she was aware that approximately 44% of employees hired since Mr. Hollis has been in Data Processing are females; 59% of employees promoted since Mr. Hollis has been a manager in Data Processing have been female; and that 43% of the females promoted were black females.

Responding to questions about the library system, Ms. Lewis said Mr. Hollis did not have to assist her with the project, but did have to approve her specifications; and that he changed her specifications one time. Other testimony centered around Ms. Lewis' additional training; her salary adjustment in June, 1983; and the list of skill areas Ms. Lewis needed to improve in, provided by her immediate supervisor, Mr. Frank Williams. Ms. Lewis stated her immediate supervisor was Frank Williams, and that either he or a Project Team Leader usually assigned work to her. She agreed that the individuals who have more experience in the programming area are usually the ones who get the special, high-level, technical rush jobs because of their expertise; that many of these jobs are of a recurring nature; and that short-term, high-pressure jobs are the nature of the Data Processing organization. Ms. Lewis said Mr. Hollis had never counselled with her about her performance or her professionalism, or given advice as to how she could improve her opportunities for advancement in the organization.

Redirect by Appellant - Witness #1, Sandra Lewis

Ms. Lewis responded to additional questions about the library system; stated she had all the qualifications for a Project Team Leader; and stated for the record that she was a black female. She also answered questions concerning what positions in Data Processing other women had been hired in. Ms. Lewis stated her last training was CICS training in 1982. She said she had asked Mr. Hollis for approximately two years to send her to that training, and was refused because of budget situations or heavy workload. She said other employees were sent to Dallas for the training; that she attended the class at OSU Tech; that Mr. Hollis learned of the class through OSU course literature; and she stated she was sent after objecting that she had not had the chance to go.

Mr. Lyon'said Ms. Lewis had stated that the rush jobs were given to her as harassment and asked if she thought there was a covert design in giving her those rush jobs. Ms. Lewis said they were given to her to frustrate her and to make her stop doing something that they didn't like. She said she felt the fact she could^successfully complete therush jobs validated her skills.

REDIRECT BY APPELLANT WITNESS #1, SANDRA LEWIS

383 MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

COMPLAINT HEARING - CONT'D Direct Questioning by Appellant - Witness #2, Margaret Basey

DIRECT QUESTIONING BY APPELLANT WITNESS #2, MARGARET BASEY

Mrs. Basey stated she was the Head Cataloger at the Service Center for 14^ years until her retirement June 30, 1984. She explained the nature of her work; described her working relationships and experiences with Ms. Lewis and others in the Data Processing Department she had worked with (Mr. Phipps, Mr. Lockhart, Mr. Hollis, Mr. Massey, Ms. Lewis). Mrs. Basey said she thought Ms. Lewis had done a good job for them with the library system.

Cross-Examination by Respondent - Witness #2, Margaret Basey CROSS-EXAMINATION BY RESPONDENT WITNESS #2, MARGARET BASEY

Mrs. Basey testified that the library system had been computerized for the 14 years she had been working with.Data Processing; that'Ms. Lewis converted the existing computerized library inventory system to an on-line system and made it possible to enter secondary school data. She said Ms. Lewis trained the three people involved with cataloging and wrote a manual for them.

Redirect by Appellant - Witness #2, Margaret Basey REDIRECT BY APPELLANT WITNESS #2, MARGARET BASEY

Mr. Lyon asked if Ms. Lewis made the library system user-friendly in the sense that they could use it and understand it, or if they understood it previous to that. Mrs. Basey said they had a pretty good idea of what Data Processing had done before, but in the past they had always had to take something to Data Processing and ask them to get the information. She said now they could do it themselves, directly. Mr. Lyon asked if actual user-contact was how she made her impression of Ms. Lewis, Mr. Phipps and Mr. Lockhart. Mrs. Basey said it was with respect to Ms. Lewis, but she had just talked to Mr. Phipps and Mr. Lockhart during meetings at the beginning of the conversion. Direct Questioning by Appellant - Witness #3, Sandra Bland

DIRECT QUESTIONING BY APPELLANT WITNESS #3, SANDRA BLAND

Mr. Lyon's third witness was Sandra Bland, Applications Programmer. Ms. Bland stated she and Ms. Lewis work in the same room in the Data Processing Department, and she had occasion to ask Ms. Lewis many technical questions. She said her immediate supervisor was Gerald Stewart, Project Team Leader; that she had occasion to work with and ask Mr. Stewart questions. Responding to other questions, Ms. Bland stated that on the present system they were working on, Mr. Stewart's knowledge was limited; that Ms. Lewis had been able to answer her questions or give her questions to ask her team leader. In further testimony, Ms. Bland stated she had had a problem with Mr. Hollis concerning a secretarial position she had applied for in the Data Processing Department. She said the problem was corrected when Mr. Hollis got her the Programmer Trainee position instead of the secretarial position, and that she currently did not have a problem with Mr. Hollis.

Ms. Bland responded to other questions about departmental communications and her knowledge of Ms. Lewis' and Mr. Stewart's qualifications; and said she did know of either overt or covert harassment to any female or black employee by either Mr. Hollis or Mr. Williams or any previous employee.

Cross-Examination by Respondent - Witness #3, Sandra Bland CROSS-EXAMINATION BY RESPONDENT WITNESS #3, SANDRA BLAND

Mrs. Anderson asked Ms. Bland how she knew other employees had experienced harassment. Ms. Bland responded that Ms. Lewis had relayed that information to her; that when Ms. Lewis was at her desk helping her, she would be called away to Mr. Hollis' office, asked if she had anything to do, and at some times she was given more work to do. In response to questions by Mrs. Anderson, Ms. Bland stated she and Ms. Lewis were not located in the same room when she started; that Ms. Lewis had to leave her room to assist her; and it was at these times that she was called away. Mrs. Anderson asked Ms. Bland if Ms. Lewis was prevented from talking to her now that they were located in the same room. She replied no.

384

MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

COMPLAINT HEARING - CONT'D

Cross-Examination by Respondent - Witness #3, Sandra Bland - Cont'd Ms. Bland answered questions concerning Mr. Stewart and the inventory system they have been working on since February, 1984. She said she had gone to Ms. Lewis for clarification of Mr. Stewart's answers to her questions; and she agreed that part of the problem was a confusion with the inventory system and not with his ability. In response to other questions, Ms. Bland stated she had testified earlier that one of the big problems in Data Processing was lack of communication; that she felt she had been discriminated against once before, but the problem was rectified; and that since her assignment as Programmer she was not aware of any discrimination directed at her by Mr. Hollis or any supervisor. She stated for the record that she was a black female.

rpn<;<:_ EXAMINATION BY RESPONDENT WITNESS #3, SANDRA BLAND CONT'D

Redirect by Appellant - Witness #3, Sandra Bland Concerning the times Ms. Lewis was called away from Ms. Bland's desk, Mr. Lyon asked if that was the general practice when non-management employees were talking to each other. She said she did not recall that happening.

REDIRECT BY APPELLANT WITNESS #3, SANDRA BLAND

Mr. Lyon asked Ms. Bland if it was correct that she had stated there was confusion with the system, yet Ms. Lewis had been able to answer her questions. She said Ms. Lewis was able to help her with coding problems and particular access of files; and that Ms. Lewis mentioned to her that she might not know exactly what her team leader wanted so she gave her questions to ask of Mr. Stewart. Presentation of Witnesses for Respondent Direct Questioning by Respondent - Witness #4, Robert Hollis

Mr. Hollis, Director of Data Processing, testified he had never discriminated against Mrs. Sandra Lewis in any way. He stated he was the reviewing supervisor at the time she was promoted to Senior Programmer, August 30, 1982, and concurred with Mr. Phipps' recommendation. He said Mr. Frank Williams, the Programming Manager, selected Gerald Stewart for the position of Project Team Leader; that he approved the recommendation; and had received no complaints about the selection from Mr. Williams. Mrs. Anderson asked Mr. Hollis if Ms. Lewis was an effective senior programmer. He said he thought Ms. Lewis was a good programmer, except extremely slow; she took excessive time to complete programming assignments. He said it was not uncommon for a programmer to miss a date, it was just that her missed dates were excessive. He cited as an example her current project, which is approximately four weeks late. Mr. Hollis said he had directly supervised Ms. Lewis when he was Programming Manager and she was both application programmer and senior programmer. Asked if he felt she was capable of assuming project team leader duties and responsibilities at this time, Mr. Hollis said Mr. Williams would be better able to answer that. Mrs. Anderson asked if Ms. Lewis had been denied the opportunity to obtain additional training. Mr. Hollis explained he had postponed some training. He said, "The first reference that was made to CICS school, I sent strictly Senior Programmers only. No Application Programmer was sent, and at that time Mrs. Lewis was an Application Programmer. When the rest of the Application Programmers were sent, Mrs. Lewis did, in fact, attend with them."

Mr. Hollis testified he had not counseled with Ms. Lewis about her weaknesses in the areas of verbal/written communication or technical design, but Mr. Williams had. He said Mr. Williams sent him a memo after having a meeting with Ms. Lewis, which said something to the effect he tried to discuss it with Ms. Lewis, but she refused to discuss it and left his office.

DIRECT QUESTIONING BY RESPONDENT WITNESS #4, ROBERT HOLLIS

/ 385 MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

COMPLAINT HEARING - CONT'D

Direct Questioning by Respondent - Witness #4, Robert Hollis - Cont'd DIRECT QUESTIONING BY RESPONDENT WITNESS #4, ROBERT HOLLIS CONT'D

Responding to questions about the library system, Mr. Hollis explained that Ms. Lewis took an existing batch system and converted it to an on-line system using terminals. He said he had several meetings with her to go over her design, and that Mr. Williams worked with her, also. Mrs. Anderson asked why he was involved with this project since he was a second level supervisor. Mr. Hollis stated that prior to the Programming Manager position being filled, he was doing both jobs. He said in the last two years it was a rarity for him to assign Ms. Lewis her work because Mr. Williams is her direct supervisor and assigns her work and sets due dates. He said if a Project Team Leader position were to become vacant, Mr. Williams' responsibility would be to conduct the interviews and make the selection.

Cross-Examination by Appellant - Witness #4, Robert Hollis CROSS-EXAMINATION BY APPELLANT WITNESS #4, ROBERT HOLLIS

Under questioning by Mr. Lyon, Mr. Hollis testified he reviewed Mr. Stewart's resume along with those of the the other two applicants; said his knowledge of Ms. Lewis came from her working under his direction.

Mr. Lyon asked Mr. Hollis why he assigned rush jobs to Ms. Lewis if her work was, in his words, "extremely slow" and missed due dates were "excessive". Mr. Hollis responded that rush jobs are normally assigned to the individual with the most knowledge of the system supposedly being changed. Mr. Lyon asked where he sent senior programmers to CICS school when he was Programming Manager 2% years before. Mr. Hollis said they went to Dallas, which was the closest site that offered CICS at that time. He said he is on the OSU Tech mailing list and that was how he learned of the CICS classes held there; also, that Ms. Lewis had informed him of the CICS classes at OSU Tech. Mr. Hollis said he made suggestions for redesign while Ms. Lewis was working on the library system conversion, but no directions were ever given in writing because it wasn't necessary. There was no redirect. Closing Statement by Appellant

CLOSING STATEMENT BY â&#x20AC;˘ APPELLANT

Mr. Lyon's (edited) closing statement was as follows: "We have some statements that Ms. Lewis was given the library system to, in effect, teach her skills and teach her qualifications that she needed to move into a project team leader position. I believe there have been certain representations made, albeit they may have been covert and they may have been misunderstood because of the communication problems over there, but Ms. Lewis firmly felt she was being trained for the position of Project Team Leader, I think that was a legitimate representation made to Ms. Lewis. Otherwise, I don't believe they'd have given her the library system to handle in the first place. Also, there has been testimony which is contradictory in the sense that Ms. Lewis is slow, unable to handle certain jobs, and yet they give her projects that are of a rush nature, of a recurring nature, and give her projects that she has knowledge of. Yet they consistently state that she's somehow unqualified, somehow doesn't have the knowledge to move on up.

"Based upon sheer resumes, they'll bring in an outside person with absolutely no demonstrable skills, absolutely no knowledge of the systems that the Oklahoma City Public Schools have, and give them the opportunity to demonstrate their skills, and train them and give them six months to learn an inventory system that an employee already on staff knows. "There has been testimony that Ms. Lewis lacks skills, communication skills explicity, and yet we have a user stating that she serviced the users. Two other persons, notably Mr. Phipps and Mr. Lockhart, one a Project Team Leader and one a Programming Manageiâ&#x20AC;&#x201D;I don't believe there was any testimony exactly what their positions were--but it was skill supposedly of that degree and yet they could not

386 MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

COMPLAINT HEARING - CONT'D

Closing Statement by Appellant - Cont'd communicate with a user. And we're not talking technical skills, we're talking sitting down and determining, 'what do you all want?'. We have testimony from a former school teacher who worked with the library system, obviously knowledgeable about working with computing programming, that she could not get over to two people what they wanted. Then we have another brought on to the system and she was able to do the job. "As far as the whole area of determining the skills and qualifications, we would admit that it's a very subjective area. Whenever you hire anybody from the outside into a higher level position there is going to be some subjective determination. A lot of times we put a lot of representation on resumes, bring people in, and we have some mistakes. We didn't go into the incident with Mr. Phipps tonight, but we did at Level II; that was an example of a problem employee that was hired based upon a high-powered resume and it didn't work out. â&#x2013; But when there are certain representations made to a current employee and those representations tend to mislead, they tend to hide certain types of representations. I feel like an employee here is relying on good faith from managers and yet kind of being kicked in the backside when she tries to do the best job that she can.

"We have testimony that she did her job well; she completed the assignments. But there has been absolutely no testimony as to Mr. Gerald Stewart's ability to do the job he was hired to do. There is testimony that, ' yes, we checked into ii i o skills'; o i\ 111 o , 'yes, jco, we wc tried ui i cu to uu review icv i cw his ii i o qualifications': i^uaiii ivauiuno , but then we have his testimony that he's unable to answer basic programming questions and testimony is, 'well, we'll put it off on the complexity of the system'. Ms. lewis was able to answer the questions, and yet they're saying she doesn't have the technical skills, the technical qualifications. "There has been an impression here made as to Ms. Lewis' skills and qualifications; some over two-and-a-half years old, and they haven't changed. She's trying to take the classes, she's trying to develop her skills , she's I'm almost trying to do the best job she can, and yet it's not good enough. wondering what they'd do with Ms. Lewis' resume if she was coming in as a cold employee and couldn't understand the system within six months. It kind of shocks the consicence that we'll hire outside employees and give them the benefit of the doubt, but we wouldn't give our own employees the same benefit of the doubt. That's what probation periods are for. Put her there. Give her the probation period, If she can't perform, if there's a problem, we can demonstrat it then. "There has been no testimony that there has ever been a black or white female hired at a management level; the Project Team Leader, Progamming Manager, or even in a position in Operations that high except for what is traditionally a female's role, head of a keypunch operation--a glorified keypunch operation. I think there are some problems over there, and I think it's a problem that needs to be rectified.

"I don't ask that Mr. Stewart be demoted or fired. Obviously not; I can't ask that. That's not even a legitimate request. But there are three positions over there, one which is vacant, and I would ask this Board that Ms. Lewis be given the chance to perform the job. If she doesn't perform the job. then she is more than willing to take back the position as Senior Programmer and learn. I think nothing would teach her more how to be a Project Team Leader than giving her the benefit of the doubt and letting her do the job. As far as the pay, it's a problem we didn't really get into because I believe the Board probably realizes the problem that whenever you hire outside employees because of the inflation that we have now, and the skyrocketing demand for computer professionals, that over a couple of years when all your inside employees are being held at a in particular pay rate, other employees are going to command higher salaries out i private industry. You just can't hire people in with the skills and qualifications you need without paying the higher rate. Ms. Lewis, being inside the system, takes her pay scale the same way as everybody else does in the system; they, sit there and they wait and they abide their time and they try to do the best job they can and move on up. In some sense, because of inflation, I believe there needs to be some yearly or every six months review of internal employees. There needs to be some reward for loyalty.

CLOSING STATEMENT BY APPELLANT CONT'D

387

MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

COMPLAINT HEARING - CONT'D Closing Statement by Appellant - Cont'd

CLOSING STATEMENT BY APPELLANT CONT'D

"I have to admit I've had some experience in programming. It put me through law school for six years, and I'm a little bit amused at the response that 'there's a difficulty with the system'. That doesn't affect the ability of a qualified person to get in and determine, quickly, what a system is doing. To determine, quickly, the flaws of that system and still make recommendations and still answer technical questions. If he was hired as a CICS man, or if he was hired to know ICCF, that's not program dependent. I think there are some perceptions here that you've got to know the program to know programming, and that's not correct. You don't have to know the actual flaws of a building to be an architect, and I think that's the same thing we have here. She's got the skills; she's trying to obtain more skills, and I think she wants the chance to prove herself, and she's not being given that chance.

"I'd just ask the Board to consider her skills and qualifications and consider those of Mr. Stewart. Possibly there was a mistake on whether or not he qualifies for the position, We believe that if he qualifies for the position, so does Ms. Lewis, She's demonstrated that in talking with you and in talking with subordinate personnel, She's even demonstrated that in the fact that they give If she's not that good of employee they should have fired her her the rush jobs. a long time ago, or put her on probation. They could have written her upâ&#x20AC;&#x201D;complaints, They have done none of these things. We've got statement after statement in her personnel file that she's a qualified employee. We just argue that she needs a chance and that the problems of communication over there need to be rectified, We're giving outside people a chance. I think we deserve to give our people who have shown loyalty a chance." Closing Statement by Respondent

CLOSING STATEMENT BY RESPONDENT

Mrs. Anderson's closing statement was as follows:

"Members of the Hearing Panel, it is important to remember that at no time have skills and abilities in the data we argued that Ms. Lewis does not posess | Her skills, current technology, other processing field of expertise. requirements, are appropriate to her job as a Senior Programmer. However, the selecting supervisor has to make a deetermination when presented with the number of applications as to who is the best person for the job. Mr. Williams selected Mr. Gerald Stewart, whom he thought was the best qualified for the project team leader position. There are minimum-, medium-, and highly-qualified'applicants for every vacancy that we announce in our district. Relatively, Ms. Lewis was considerd by Mr. Williams to be the least qualified of the three applicants considered and interviewed. It is important to remember no one is challenging Ms. Lewis' ability to do her current job. Her supervisors, through comments and evaluations indicate her work is satisfactory. She did well on the library system, but in comparison to the other candidates, her skills, qualifications, etc., are not considered to be at the same level as that expected of a project team leader, Some senior programmers, for example, Mr. Del Boyles, who is an employee in the Data Processing organization currently, was promoted from within., So, a new precedent isn't being set with the hiring of Mr. Stewart, as Mr. Lyon would like for us to believe. "The discrimination complaint investigation revealed that there was a problem in Data Processingâ&#x20AC;&#x201D;a human relations and communications problem. Specific actions were recommended in the investigation report to help remedy those problems, and actions have been initiated by Mr. Hollis to improve human relations in the department, and to improve inter-departmental communication.

"Mr. Hollis has not discriminated against Ms. Lewis. Recommendations have been made to assist in outlining goals for Ms. Lewis and to assist her in making progress as directed in the investigation report. A review of the hiring practices of the department since Mr. Hollis was employed as a manager in Data Processing will indicate that 44% of vacancies filled were filled by females. Fifty-nine percent of promotions were promotions of females. Forty-three percent of the females promoted were black. Further review would reflect that within the last two months, a black male applications programmer was hired, and Mrs. Sandra Bland, who testified earlier, was recently promoted from a part-time to a full-time applications programmer.

388

MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

COMPLAINT HEARING - CONT'D

Closing Statement by Respondent - Cont'd "As Affirmative Action Officer, I see these results as a positive movement toward compliance with the Board's posture on equal employment opportunity. Mr. Hollis has been the Director for two-and-a-half years in the Data Processing organization. Some of the charges mentioned stem back to times before he was in a position to impact such decisions. The employment practices of his department reflect just the opposite of the charges alleged. My investigation of the complaint revealed that Mr. Hollis has not discriminated against Ms. Lewis. The findings revealed that emphasis needed to be placed on improving departmental human relations and communications. Actions were directed and efforts have been initiated to improve these areas throughout the department.

CLOSING STATEMENT BY RESPONDENT CONT'D

"We ask that the Hearing Panel deny Ms. Lewis' alleged charges of discrimination against Mr. Hollis and further deny the relief sought." Motion, Deliberation and Vote by the Board Mrs. Hill made a motion that the grievance be denied. the motion.

Mrs. Donwerth seconded

During discussion, Ms. Brody commented it was curious that Mr. Frank Williams, Ms. Lewis' direct supervisor, the person who hired Mr. Stewart, and the person who gave Ms. Lewis the impression that she had an opportunity for the position, was not called to testify at Level II by either side.

R. #297 RELIEF SOUGHT DENIED

Dr. Muse asked for clarification of Mr. Lyon's statement about three positions currently open in Data Processing. Mr. Hollis stated the only current vacancy is for a data entry person.

Mr. Long stated his big concern was what sort of future Sandra would now have to look forward to in her job. He said while he wouldn't vote for the discrimination charge to be upheld, he did think something was wrong in the department. He said he hated to be involved in making this kind of decision which is so far reaching and important to both sides, and would abstain from voting one way or the other. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, abstain; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. Five aye, one abstention. The grievance was denied. Mrs. Hermes stated the Board recognized there was a problem in the Data Processing Department, and directed the Data Processing and Human Relations Departments to ensure improvements in human relations and communications would occur.

At 7:45 p.m. Mrs. Hermes declared a ten-minute recess.

RECESS DECLARED

COMMITTEE REPORTS - BOARD MEMBER COMMENTS Mrs. Hill thanked Dr. Smith for the most recent budget printout she received, which was color-coded. She-also thanked Mr. Markham, Director of Pupil Transportation, for allowing her to inspect and comment on the Bluebird Bus.

COMMENTS MRS. HILL

ITEMS PENDING

1. 2. 3. 4. 5. 6. 7.

Establishing of Non-Profit, Fund Raising Foundation Guidelines 1989 Centennial Planning - end of November Co-Curricular Policy, IGD Regulations, Vo-Tech Teachers Policy - Use of Staff Vehicles; and recommendation for "reducing the number of staff vehicles" Short- and Long-Range Public Relations Plans - District Image Policy - Standards Required for Teaching Psychology

ITEMS PENDING

390

MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

Policy FL - Retirement of Facilities - Cont'd A

CONDITION

YES

Is the renovation cost of a building more than 33% of the cost of a new building of equal capacity.

CAPACITY

Is the building filled to less than 70% capacity of programs offered (excluding special programs).

(

)

(

)

(

)

(

)

K-4 school

199 or less

(

)

(

)

K-5 school

250 or less

(

)

(

)

(

)

(

)

(

)

(

)

(

)

(

)

Is the membership at the end of the first quarter of K-4 building below 49.9% of its membership residents of that building's attendance area.

(

)

(

)

Did the membership In grades 1-4 decline for three consecutive years.

(

)

(

)

Middle School

High School

Is the membership at the end of the first quarter:

MEMBERSHIP

5th Year Center 199 or less

NEIGHBORHOOD STUDENTS

MEMBERSHIP DECLINE

600 or less

800 or less

ADDITIONAL CONSIDERATIONS A

Special

consideration will

building open when special B

be given to keeping a

programs

are conducted

Elementary buildings which have two checks which are in the A,

and E categories, will be added to the list

for possible closing TIMELINES

The Board will to

POLICY FL, RETIREMENT OF FACILITIES FOR FUTURE ACTION - CONT'D

notify a school when

Include the school

it makes a decision

on the list for possible closing

At the second regular meeting in January,

every three years thereafter, Special

1985,

the Board will

and

call

Meeting to consider the list of schools for

possible closing.

Representatives from each school will 4*

allowed

six minutes for rebuttal

posed closing.

on each pro-

391 MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D POLICY FL, RETIREMENT OF FACILITIES FOR FUTURE ACTION - CONT'D

Policy FL, Retirement of Facilities - Cont'd

At the following regular Board meeting after the Special

Board meeting, the Board will make

a decision on the

buildings to be closed.

Hearings on school closing will

not be

scheduled at this' meeting.

Schools will be closed at the end of a school, year.

STUDENT REASSIGNMENTS

If possible,

all

students from a closed school will be reassigned

to one building.

If one school students,

cannot accommodate the reassigned

attempts will be made to reassign

students to no more than two schools. RENOVATION/REPLACEMENT REPORT

A Renovation/Replacement report based on existing model will be made every six years, beginning in the fall

reputable architectural

firm.

schools

of 1984, by a

Annually the superintendent will

submit a report on repairs which have been made in

all

buildings

and update the Renovation/ Replacement ratio as reported 1n cate-

gory A.

Mrs. Hill expressed concern about the January date for the scheduling of a special meeting to consider schools for closing. Dr. Wright said when the policy was considered for approval he could include a recommendation on a later date for that special meeting. ?

#90Q

AUTHORIZATION FO APPLY FOR GRANT

Dr. Muse made the motion, seconded by Mrs. Hill, to authorize the President of the Board and/or the Superintendent to execute documents and forms as required to apply for the following grant:

(a)

Have a Healthy Heart Program, funded under Senate Bill 368, 1984 Oklahoma Legislature.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. R. #299 ADMINISTRATIVE TEAM BUILDING WORKSHOP APPROVED

Ms. Brody made the motion, seconded by Mrs. Donwerth, to approve an Administrative Team Building Workshop at Oklahoma's Fountainhead State Lodge August 10-12, 1984, to be conducted by and/or under the leadership of the District's Staff Development Department with assistance from out-of-district resource persons. Workshop-conference expense, not to exceed $8,000 ($7,400 estimated for 100 participants) to be charged to Account G250.05. (Participants to be responsible for their own lodging expense.)

392

MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D =====

===========

SUPERINTENDENT'S REPORT - CONT'D

Mr. Long said he thought there had been some opposition to the workshop from the people who are expected to attend because it is being held at a time when they are not under contract. Mrs. Hill remarked that the workshop would probably be better attended and less expensive if it were held locally. Dr. Wright responded that the locale would provide a meeting place with few interruptions and a chance for administrators to become better acquainted with one another. He said about 85 reservations had been made so far, which was an excellent turnout for this time of the year. He also invited and encouraged members of the Board to attend the workshop.

R. #299 ADMINISTRATIVE TEAM BUILDING WORKSHOP APPROVED CONT'D

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, no; Mrs. Hill, no; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. Four aye, two no. Mrs. Hermes declared the motion carried. 4.

A motion was made by Mrs. Hill and seconded by Ms. Brody to accept a package of nineteen (19) job descriptions; descriptions which were developed as a result of a recent Central Office reorganization and as edited and revised by the board at its meeting of July 30, 1984.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. 5.

Mrs. Hill made the motion, seconded by Mrs. Donwerth, for approval to have budgeted funds which were approved on July 2, 1984, for the salary of Assistant Superintendent, Administration, to be reassigned to develop a plan to implement 1984-85 Board Goal Number Eight, and with $1,000 designated for renovation of the Classen High School pool.

"Goal No. 8

R. #300 ACCEPTANCE OF JOB DESCRIPTIONS AS REVISED

R. #301 APPROVAL OF REASSIGNMENT OF FUNDS

The Board will continue to support a staff development program to help teachers, administrators, and classified employees become more effective in their work, and will provide an employee recruitment, training and understudy program that will ensure the needs of the District."

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. 6.

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to approve a program, An Instructional Program for Retained Students, K-8, as part of the District's Promotion and Retention Plan, with a component of the program mandating training for teachers and counselors who are implementing the program, and providing the payment of a stipend ($6 per hour for the personnel participating in the training which is required) prior to the use of the special materials and instructional approaches included in the program. Dr. Wright pointed out the inclusion of the "green sheet" in the agenda which corrected the title to K-8 rather than i<-5. Referring to the mandated training mentioned in the recommendation, Dr. Wright said the training would be on a voluntary basis and a stipend of $6 per hour paid to attendees. Dr. Muse stated if the training would actually facilitate the implementation of the program, then everyone who is going to be involved should be required to attend or else no one required to attend. He said he was not in favor of paying anybody to take the training. Mrs. Anderson, Director of Personnel, responded that the negotiated agreement would not allow the District to require a teacher to attend a training session outside their contract day. Dr. Wright added that the people who attend inservices on a voluntary basis usually do so with a positive^attitude and, hopefully, they will share those experiences with others that are unable (or choose not) to attend.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, no; Mrs. Hermes, aye. Five aye, one no. The motion carried.

R. #302 APPROVAL OF INSTRUCTIONAL PROGRAM FOR RETAINED STUDENTS, K-8

393 MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

R. #303 PROFESSIONAL TRAVEL APPROVED

Ms. Brody made the motion, seconded by Mrs. Hill, to grant permission to direct the following persons to attend conferences as indicated:

At General Fund Travel Expense to the District

(a)

Johna G. Holford, Community Education Facilitator, Fall Community Education Workshop, Western Hills State Lodge, August 15-17, 1984.

(b)

Oliver Stripling, Director, School Plant Services, Council of Educational Facility Planners, International, Toronto, Ontario, Canada, September 8-12, 1984.

(c)

Sylvia G. Lonian, Director, Elementary School Operations, Annual Conference Elementary School Issues in Large, Toronto, Ontario, Canada, October 28-November 2, 1984.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. 8.

Remarks

None

PERSONNEL REPORT R. #304 PERSONNEL REPORT APPROVED

Mrs. Hill made the motion, seconded by Mrs. Donwerth, that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel recommendations and information listed be approved. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. Mrs. Hill asked about teachers on non-continuing contracts. Dr. Wright reported as of that morning, August 6, between 25 and 30 teachers with non-continuing contracts were still not placed, but it was anticipated they would be prior to school starting. He said the teachers would initially be given non-continuing contracts, and as they became available, they would be given continuing contracts, on a seniority basis, with no exceptions this year.

8-28-84

8-28-84 8-28-84 8-28-84

8-28-84 8-28-84 8-28-84 8-28-84

8-28-84 8-28-84 8-28-84

8-28-84

Ridgeview Special Education

Northwest Math

Assessment Office Psychometrist

Spencer/Parker Kindergarten

External Funding Speech Patholoqist

External Funding Speech Pathologist

Moon Reading

Northwest Sclence/Computer

Assessment Office Psychometrist

Marshall Science/Coach

Emerson Special Education

External Funding Speech Patholoqist

Gatewood Kinderqarten

Assessment Office Psychometrist

Brewer, Velma

Bryson, Suzanne

Cobb, James

Marsh, Susan

McKnight, Roxanne

Medders, Emily

Moreland, Marva

Poe, Donald

Spaulding, Linda

Torres, Michael

Whenry, Jack

Whichard, Martha

White, Rebecca

Zimmerman, Corann

EFFECTIVE DATE

Carver Special Education

ASSIGNMENT

Amis, Sue

CERTIFICATED:

NAME

16481.

19262.

18340.

17984.

Thomas. Natalie

CLERICAL: Children's Med. Ctr. Secretary

•

Business Services Inventory Coordinator

8-13-84

6-08-84

8-28-84

Health Services Nurse

Rancho L.P.N.

8-28-84

EFFECTIVE DATE

Health Services Nurse

ASSIGNMENT

920.

$ 810.

MONTHLY:

$172.14

DAILY:

MONTHLY:

14461.

$14000.

ANNUAL:

SALARY

O O z —I O

> 73 TJ “o m m • -o-ajj 73 O CO =H= O 73 O CO < —i 7Z o m zp > o m

16471.

SUPPORT:

Danner. Richard

■

Clark. Annette

Williams, Ruth

White, Faye

PROFESSIONAL-OTHER

NAME

6, 1984

16481.

21148.

22605.

16126.

15745.

15666.

18746.

13800.

15908.

$17859.

ANNUAL:

SALARY

PERSONNEL EMPLOYMENTS

MINUTES OF MEETING OF AUGUST

CONT'D co io -p*

6-11-84

Page-Woodson Custodial Worker

Stevenson, Frances

Gaston, Fredrick

7-24-84

7-26-84

Classen Custodial Worker

Smith, Dennis

BAT Plumber

7-12-84

Webster Custodial Worker

Shirley, Mary

$2343.

MONTHLY:

$ 4.40

HOURLY:

745.

805.

$745.

MONTHLY:

4.53

$ 4.53

HOURLY:

SALARY

•

NAME ASSIGNMENT

EFFECTIVE DATE

SALARY

i no

■

MAINTENANCE:

7-12-84

Capitol Htll High Custodial Worker

Allen, William

9-04-84

EFFECTIVE DATE

6, 1984

Helper

Gutierres, Hallie

SERVICE:

Helper

ASSIGNMENT

Erwin, Sarah

FOOD SERVICE:

SUPPORT:

NAME

PERSONNEL EMPLOYMENTS

GO O Go 22 O 22 4^ m

"U TO m •

MINUTES OF MEETING OF AUGUST

CONT'D

6-01-84 6-01-84 6-01-84 6-14-84 6-01-84 6-01-84

6-01-84

6-01-84 6-01-84

Classen Special Education

Shidler Kindergarten

Monroe Kinderqarten

External Funding Resource Teacher

Mark Twain Primary

Curriculum Music

Webster Home Economics

Marshall Special Education

Westwood Kindergarten

Star Spencer Art

Autry,.Mona

Clappes, Cynthia

Dutcher. Elizabeth

Huffman, Cheryl

Mitchler, Dyan

Pfeil, Joanne

Shields, Freda

Taylor, Eric

Thurman, Linda

Wahl, Norma

6-15-84 7-13-84

6-15-84

Community Education Secretary

Moon Clerk Community Education Secretary

Drake, Wilma

Chislev. Eamestine

Campbell, Aline

Bonitz. Irene

Bohrofen, William

Helper

5-31-84

6-15-84

5-31-84

o > XJ "Q to comm, z “O -u x —I xj o GO -o^oco O<-|ZO m is o m

Allen, Laura

FOOD SERVICE:

Sanders, Tina

Russell. Kristi

Redd, Kim

5-31-84

5-25-84

Rancho Aide

Helper

6-07-84

Linwood Principal's Secy.

Henry, Louise

Lewis, Cerola

6-22-84

EFFECTIVE DATE

Community Education Secretary

ASSIGNMENT

Cohen, Roberta

CLERICAL:

SUPPORT:

NAME

6, 1984

6-01-84 1

6-01-84

7-06-84

External Funding Dir. Adult Basic Ed.

Wilson Special Education

7-11-84

EFFECTIVE DATE

Classen Principal

ASSIGNMENT

Alvarez, Saundra

CERTIFICATED:

Hatfield, John

Cole. Sally

ADMINISTRATIVE:

NAME

PERSONNEL TERMINATIONS

MINUTES OF MEETING OF AUGUST

CONT'D co kO cn

Helper Helper

Helper Helper Helper Helper Helper

Helper

Hankins, Dorothy

Heard, Pearlie

Lowe, Virginia

Mapes, Lucille

Plugge, Kim

Sanders, Debra

SI over, Dorothea

Smoot, Catherine

Wilson, Debra

Yarberry, Donna

Helper

Hackett, Earl

Helper

ASSIGNMENT

Flood, Bettie

FOOD SERVICE:

SUPPORT:

NAME

5-31-84

7-13-84

Summer Bus Driver

Summer Bus Driver Sumner Bus Driver

Johnson, Bernie Johnson, C.W.

Summer Bus Driver

Sumner Bus Driver

Summer Bus Driver

Sumner Bus Driver

Summer Bus Driver

7-17-84

7-13-84

7-17-84

7-13-84

7-17-84

7-13-84

Summer Bus Driver

7-17-84

EFFECTIVE DATE

Summer Bus Driver

ASSIGNMENT

Jackson, Charles

Holland, William

Hofeqartner, Minnie

Hicks, Dorothy

Grayson, Nelious

Freeman. Lorenzo

Dorsey, Keith

Carter, Frank

CamDbell. Diane

Bomesberger, Doris

Banks, Eva

Asbery, Mary

Arnold, Helen

TRANSPORTATION:

NAME

"Q "U 73 O < m o m "O O 73 —I

m• 73 CO =tfc O CO 72. O 72 -P> m

6, 1984 -

5-31-84

7-26-84

5-31-84

5-16-84

4-16-84

5-31-84

EFFECTIVE DATE

PERSONNEL TERMINATIONS

o o 72. —I O

MINUTES OF MEETING OF AUGUST

CONT'D

7-17-84 7-13-84 7-13-84 7-13-84 7-17-84 7-13-84 7-13-84

7-13-84

Summer Bus Driver

Lenear, Jackie

Lewis. Paul

Martin. Evia

Philips, Beth

Porter, Donna

Robinson. Nathaniel

Sykes. Shirley

Walker. Curtis

7-13-84 6-25-84

7-27-84

Grant Custodial Worker

Custodial Services Custodial Worker

Adams Custodian

Kelley, Warren

Miller. Brian

Omondi. Price

Moore, Christopher

•

Custodial Services Custodial Worker

ASSIGNMENT

7-11-84

EFFECTIVE DATE

—I 70 O CO =tt= - O 73 O CO 0<-|ZO m z -p» co m

o > 73 -O 73 o “o m m •

6 , 1984 -

SERVICE:

7-13-84

Summer Bus Driver

Johnson, Esther

SUPPORT:

NAME

TRANSPORTATION:

EFFECTIVE DATE

DISMISSAL:

ASSIGNMENT

PERSONNEL TERMINATIONS

SUPPORT:

NAME

MINUTES OF MEETING OF AUGUST

CONT'D co io 03

Wade. Terrv .

. CLERICAL:

SUPPORT:

Mills, Linda

CERTIFICATED:

External Funding Bilingual Secretary

Webster Special Education

8-06-84

8-27-84

8-28-84

Willow Brook/Star Speech Patholoqist

Crews, Cecilia

PARENTAL LEAVE:

8-24-84

EFFECTIVE DATE

Monroe Hearing Impaired

ASSIGNMENT

Chaney, Kathryn

CERTIFICATED:

STUDY LEAVE:

NAME

SALARY

NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT

EFFECTIVE DATE

SALARY

o o z —I O > ”o "□ 30 O <C m o XJ “□ 30 m m • “□ 30 O GO ^OCO —I z o z m

co kO kD

400

MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING

Payrolls and Encumbrances A motion was made by Mrs. Donwerth and seconded by Ms. Brody to approve Item 1, Ratification of July, 1984 payrolls; Item 2, Authority to issue August, 1984, payrolls; and encumbrances as listed for July 1-August 1, 1984. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. (Copies on file in the office of the Clerk.)

R. #305 ENCUMBRANCES AND PAYROLL APPROVED

Purchasing Ms. Brody made the motion, seconded by Mrs. Hill, to approve purchasing items 1-15 as follows: 1.

Kitchen Equipment

Purchase of kitchen equipment (serving trays, ice makers, steam cookers, frozen food cabinets, etc.) for use at Eugene Field Elementary School and various other schools from the following companies which submitted the low quotations on specifications and/or general conditions (19 mailed - 8 returned):

Hobart Sales Virgil Green Company, Inc. Scrivner, Inc. Total

$17,523.00 24,166.00 1,795.00 $43,484.00

These purchases are to be charged to the following accounts:

$41,689.00 1,795.00

Central Food Service Bond, 04-1510 Total 2.

$43,484.00

Fuel Approval for "spot check" purchases of fuel (gasoline, diesel, and propane from the companies as listed below for the 1984-85 fiscal year. Purchases to be made as needed from low vendor on a "spot check" basis:

W. E. Allford, Inc. Cal-Gas Energy Company Gilmor (Phillips) Oil Company Heisler Transport Comany Magnum Energy, Inc. Paul Penley Oil Company Powell Oil Company

Red Rock/Pate Oil Company L. D. Rhodes Oil Company J. R. Son Oil Company Steagell Oil Company Fentress Oil Company Metro Oil Company, Inc. Jones Oil Company, Inc.

Plumbing Supplies Confirmation purchase of plumbing supplies for Maintenance Department (Prairie Queen Elementary) from Federal Corporation which submitted the low quotation (3 requested - 3 returned). This purchase, in the amount of $2,435.82, is to be charged to Account BL5620.05.

Office Machines Office machines (mimeograph, duplicating, copier, and stencil maker) for use at Eugene Field Elementary School from the following companies which submitted the low quotations on specifications and/or general conditions (12 mailed - 5 returned): Duplicating Supply Company Commercial Business Equipment A. B. Dick Products Company

Total

$1,195.00 967.00 2,169.00

$4,331.00

These purchases are to be charged to Bond Account 04-1510.

R. #306 PURCHASING APPROVED

401 MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D

R. #306 PURCHASING APPROVED CONT'D

Computer Software

Purchase of computer software for use at Grant High School from Highsmith Company, Inc., (available only from designated distributor). This purchase, in the amount of $1,194, is to be charged to Account G230.01.

Concrete Blocks

Purchase of concrete blocks for use by the Maintenance Department from Harter Concrete Products which submitted the low quotation (7 mailed 5 returned). This purchase, in the amount of $8,780, is to be charged to Account BL5620.05. Stepvan Repair

Repair of a stepvan for Central Food Service Department by Edens Paint and Body (lowest estimate). This purchase, not to exceed $2,000, is to be charged to the Central Food Service Department. Bus Transportation

Permission to validate agreements with two school bus transportation companies (Garrett's School Bus and Sooner School Buses, Inc.) to furnish pupil transportation services (buses, drivers, supplies, maintenance, insurance, etc.) to the District for the 1984-85 school year. District to be responsible for fuel costs only if it exceeds $1.25/gal. for gasoline; .78/gal. for propane (5 mailed - 2 returned):

Garrett's School Bus (36 routes) Sooner School Buses, Inc. (3 routes)

$695,897.00 54,852.00

$750,749.00

These expenditures are to be charged to Account G520.00. Furniture

Purchase of folding chairs, typing desks, and magazine display racks in the amount of $1,353 for use in the Belle Isle Secondary School from Thompson Book and Supply Company which submitted the second low quotation. The original vendor which submitted the low quotation is now out of business. (Prices taken from Quotation #6890 approved July 2, 1984.) This purchase is to be charged to Bond Account 04-1510.

10.

Concrete, Sand, Limestone

Permission for the Maintenance Department to place orders for concrete, sand and limestone products for use during the 1984-85 school year. Unit prices submitted on each item are good through June 30, 1985. Total amounts to be purchased will be based on the number of units used during the school year. Tabulation of all unit prices is on file in the Purchasing Department. (9 mailed - 3 returned). Company

11.

Products

The Dolese Company

Concrete, Cement, Mix, Lime Plaster, etc. All crushed limestone except IV #2.

Murphy & Perkins Concrete Co.

Crushed limestone, IV #2 only.

Dishmachines

Cancellation of Central Food Service Department's purchase in the amount of $11,241 for four (4) dishmachines to Baldridge & Company, and the subsequent purchase of four (4) dishmachines (Britton, Linwood and Hawthorne Elementary Schools, and Douglass High School) from Council Road Restaurant Equipment, which submitted the second low quoation (items originally approved at the June 6, 1984 Board Meeting to Baldridge and Company; equipment which does not meet building electrical voltage specifications). This purchase, in the amountof $12,453, is to be charged to Central Food Service Department (9 mailed -5 returned).

402

MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D

12.

13.

Purchase and pick up inedible grease

Steve Dawson & Associates (August 21, 1984) (5 mailed - 2 returned)

Miscellaneous Supplies

Keeth & Associates (October 31, 1984) (12 mailed - 6 returned)

Canned Goods

Todd Brokerage (September, 1984)

Canned Goods

Truitt Brothers (September, 1984)

Canned Goods

Steve Dawson & Associates (September 30, 1984)

Canned Goods

Jack Curren & Associates (September, 1984)

Canned Goods

Kemper Food Brokers (August 31, 1984) (9 mailed - 4 returned)

Frozen Vegetables & Potatoes

Carnation (alternate) (Nov. 30, 1984)

Frozen Vegetables & Potatoes

Sunset Products (August, 1984) (15 mailed - 5 returned)

Salad Dressing & Condiments

Steve Dawson & Associates (August, 1984)

Salad Dressing & Condiments

Floor Refinishing Authorization to purchase (contract to a commercial firm the refinishing of hardwood floors) labor and materials to sand and refinish hardwood floors at John Marshall, Northeast, Capitol Hill, and Northwest Classen High Schools and Harding Middle School from Beckett Brothers Floor Company, Inc., which submitted the low quotation (8 mailed - 2 returned). This purchase, in the amount of $17,848.30, is to be charged to Account G650.01.

14.

Compressor Repair Authorization to employ Owens Hermatic Company, Inc., to repair one 60-ton compressor unit for Maintenance Department (Service Center main building) at a cost of $1,500 (cost reflects allowance for partial warranty extention). THis purchase is to be charged to Account BL5620.05.

I i'

15.

Compressor Repair

Authorization for Owens Hermatic Company, Inc., to repair one 60-ton compressor unit located at Rogers Middle School, for a cost of $4,665, which is the low quotation on specifications and/or general conditions. This purchase is to be charged to Account BL5620.05 (3 quotations requested - 3 received). On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #306 PURCHASING APPROVED CONT'D

403 MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D -.1

GENERAL BUSINESS R. #307 GENERAL BUSINESS APPROVED

1984-85 MENU PRICES

Mrs. Hill made the motion, seconded by Dr. Muse, to approve the three items of General Business as follows:

Permission to set amounts for 1984-85 menu prices for all cafeterias (school and adult) as follows:

School Cafeterias (1983-84)

(1984- 85)

Elementary and Secondary Breakfast Reduced Price Breakfast

( (

.60) .30)

.60 .30

Elementary Lunches [includes' milk) Reduced Price Lunch (includes milk)

( (

-95) -20)

.95 .20

Secondary Lunches (includes milk) Reduced Price Lunch (includes milk)

(1.05) ( .20)

1.05 .20

Adult meals in school cafeterias (student lines)

(1.15)

1.15

A la Carte Items in the Middle and High Schools

Entrees (meat loaf, hamburger, spaghetti, fried chicken, roast beef, fish, etc.)

(

.50/1.00)

.75/1.00 range

Vegetables

(

.40)

.40

Salads

(

.50/.75)

.50/.75 range

Desserts (pies, cobblers, puddings, cookies, cakes, etc.)

(

.15/.50)

.15/.50 range

Sandwiches (chicken, tuna, peanut butter, lunch meat, club, etc.)

(

.30/.85)

.30/.85 range

Beverages (tea, fruit juice, milk, etc.)

( .20/.25)

.20/.25 range

ADULT ONLY CAFETERIAS (Administration Building and Secondary Schools' Teachers Dining Rooms) (1983-84)

Entrees (meat balls, meat loaf, fish, lasagna, enchiladas, etc.)

(

.80/1.10)

(1984-85)

.80/1.1 range

Entrees

(sliced beef/ham)

(1.50)

1.75

Special

Plate Lunch

(3.50)

3.75

Soup w/crackers (beef and noodle, potato, tomato, etc.)

(

.65/.85)

.65/.85 range

Vegetables (all and frozen)

(

.50)

.50

vegetables, canned

404

MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

GENERAL BUSINESS - CONT'D

Salads - Assorted (tossed, cabbage slaw, apple and celery, potato salad, etc.)

(

.60)

.60

Salads - Special (jellied fruit, sliced tomatoes, cottage cheese and fruit)

(

.65)

.70

Fruit Plate

(2 .50/2.70)

2.50/3.00 range

Sandwiches (hamburger, slopny joe, hot dbg, barbecue, etc.)

(

.95/1.05)

.95/1.05 range

Sandwiches - Special (ham and cheese, hot beef, steak, club)

(1 .15/1.60)

1.25/1.75 range

Desserts

(

.20/.50)

.20/.55 range

Beverages

(

.20/.45)

.20/.45 range

Breads

(

.10/.30)

.15/.35 range

Miscellaneous Items (sausage pattie, bacon, boiled egg, dill pickle, jelly, margarine, etc.)

(

.05/.35)

.05/.35 range

Advertising for sale the Dunjee School Complex, 12500 Northeast 42nd and Adair, Spencer, Oklahoma, which is declared surplus and no longer needed by the District; and the employment of three (3) appraisers to determine the fair market value of the property. Total cost of the appraisals not to exceed $2,100. Actual sale of the property to be subject to approval by the board at a future regularly scheduled meeting.

DUNJEE SCHOOL PROPERTY TO BE ADVERTISIED FOR SALE_____

Continuation of the insurance programs with Doug Ruidlinger, Incorporated, to offer student insurance to students and employees of the Oklahoma City Public Schools for the 1983-84 school year. Neither the Board nor the District to assume liability for the program. The 1984-85 rates are:

CONTINUATION OF STUDENT INSURANCE PROGRAMS

School Time

24-Hour Coverage

Student K-12

$11.00

$35.00

Faculty and Other Employees

$11.00

$35.00

Football Player Coverage, Grades 9, 10, 11, & 12

$43.00

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

INFORMATION TO THE BOARD The Central Food Service Financial Statement for the period ending June 30, 1984, was submitted as information to the Board. (Copy on file in the Office of the Clerk.)

405 MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

UNFINISHED BUSINESS None

NEW BUSINESS MOTION FOR FEASIBILITY STUDY ON TRANSITIONAL DEVELOPMENTAL PROGRAM FOR FUTURE ACTION

Ms. Brody made the following motion, seconded by Mrs. Donwerth (for action at the next regular meeting):

"(I move) that the Superintendent and his staff research the feasibility of a transitional developmental program between kindergarten and first grade. The should be done through the cooperative efforts of the Research Department and the School Operations Department, with all the necessary resources made available to them. The recommendation should come to the Board by January'sâ&#x20AC;&#x2122;first meeting in 1985, with the thought of implementation in the fall of 1985." Dr. Wright stated a report outlining the advantages and disadvantages of implementing this type of program in the District would be provided to the Board prior to a recommenadation being made.

Mrs. Donwerth asked if another assistant principal would be appointed at Bodine Elementary School. Dr. Wright said staff was waiting to see what actual enrollment figures would be before taking action.

Mrs. Hill asked if the District's guidelines for dispensing medicine were up to date. Dr. Wright said he would check to see if they were in compliance.

In response to an inquiry from Mrs. Hill about admitting underage kindergarten children for a fee, Dr. Wright said there would be a meeting to discuss that subject.

Mrs. Hill requested that guidelines be developed for inhouse suspension teachers.

Noting that two schools, Andrew Johnson and Northeast, each had an additional teacher assigned, Mrs. Hill asked that all schools be brought into compliance with regular staffing patterns. Mrs. Mason, Assistant Superintendent, School Operations, responded that bringing those two schools and any other schools into compliance at this point would put the District in the same position it was in before (the two Level III grievances were upheld). She said enrollment figures would be reviewed in October, per Board policy, and teachers would have the option at that time of returning to their original buildings if enrollment indicated a need for them.

Dr. Wright requested that the Board discuss two additional vacancies during executive session: 1) principal for Riverside Elementary; and 2) assistant principal for Eisenhower Middle School.

Mrs. Hermes reported that the Oklahoma State School Boards Association had asked for one more member of the Oklahoma City Board of Education in addition to herself to serve on next year's State Legislative Network. Mrs. Hill accepted the year-long assignment.

HEARINGS None

EXECUTIVE SESSION R. #308 EXECUTIVE SESSION APPROVED 8:45 P.M.

Mrs. Donwerth made the motion, seconded by Ms. Brody, that the Board go into executive session for the following:

To discuss negotiations

To discuss the appointment and/or employment of a school principal at:

(a) (b) (c)

Cleveland Innovative High School Star Elementary School Polk Fifth Year Center

406

MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

EXECUTIVE SESSION - CONT'D To discuss the appointment and/or employment of a school assistant principal at:

(a) (b) (c) (d) (e) 4.

Douglass High School Southeast High School Harding Middle School Capitol Hill Middle School Rogers Middle School

(f) (g) (h) (i) (j)

Webster Middle School Bodine Elementary School Adams/Collidge Elementary Schools Shields Heights/Parmelee Elem. Schools Columbus/Hawthorne Elementary Schools

R. #308 EXECUTIVE SESSION APPROVED 8:45 P.M. - CONT'D

To discuss the appointment and/or employment of a Personnel Administrator, Staff Development and Training

5. * To discuss the appointment and/or employment of an Assistant to the Director of High Schools and Adult Education 6.**To discuss the appointment and/or employment of the following: (a) (b)

School principal at Riverside Elementary School School assistant principal at Eisenhower Middle School

*This item was added to the agenda with the inclusion of a "green sheet" . **As agreed to by the Board during the "New Business" portion of the agenda.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

RETURN TO OPEN MEETING

A motion to return to open session was made by Mrs. Hill and seconded by Dr. Muse. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #309 RETURN TO OPEN SESSION 11:38 P.M.

IN OPEN SESSION Mrs. Donwerth made the motion, seconded by Mrs. Hill, that the Board concur with and support the appointments and employment of administrators; principals, assistant principals, personnel administrator, and an assistant to a director as announced by the Superintendent as follows: Principals

Kay Barry Sharon Creager James Clifford James Brewer

Cleveland Innovative High School Star Elementary School Polk Fifth Year Center Riverside Elementary School Assistant Principals

Lois Townsend Pat Griffin Carolyn Harris Robert Brown (no appointment) Mike Mitchell Linda Toure Dessie Edwards Marilyn Hayes (no appointment) Bill Horn

Douglass High School Southeast High School Harding Middle School Capitol Hill Middle School Rogers Middle School Webster Middle School Bodine Elementary School Adams/Coolidge Elementary Schools Shields Heights/Parmelee Elementary Schools Columbus/Hawthorne Elementary Schools Eisenhower Middle School

Administration Building '

Charlotee Bibb-Harrison, Personnel Administrator for Staff Development and Training

Jack Reynolds, Assistant to the Director of High Schools and Adult Education On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. All aye. The motion carried.

R. #310 ANNOUNCEMENT OF ADMINISTRATIVE APPOINTMENTS

407

MINUTES OF MEETING OF AUGUST 6, 1984 - CONT'D

ADJOURNMENT R. #311 ADJOURNMENT 11:42 P.M.

There being no further business, the Board adjourned at 11:42 p.m. Motion to adjourn was made by Mrs. Donwerth and seconded by Mrs. Hill. On roll call the votes were as follows: Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Mrs. Hermes, aye. THEREUPON THE MEETING WAS ADJOURNED.

President

STATE OF OKLAHOMA

Witness my hand , 19 CT .

and seal of this School District this

LfJ'K

408

MINUTES OF MEETING OF AUGUST 13, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, AUGUST 13, 1984 AT 3:45 P.M.

PRESENT:

LaRue Donwerth Jean Brody Betty Hill Hugh Long Paul Heath Clyde Muse

Vice President Member Member Member Member Member

ABSENT:

Susan Hermes

President

Others present: Don Wright, Superintendent; Hugh Ginn, Deputy Clerk; Ronald Day, Attorney; Central Office staff members, representatives from professional groups, the news media and other interested persons. CALL TO ORDER The meeting was called to order with Mrs. Donwerth presiding. the invocation.

Mrs. Hill gave

CALL TO ORDER

ROLL CALL Roll call established that six of the seven Board Members were present.

ROLL CALL

TERMINATION HEARING Mrs. Donwerth announced the first item of business was a Termination Hearing for Mr. Elbert Judge, Truck Driver, Maintenance, on his termination from the District's employment as recommended by his employment supervisor. Mrs. Donwerth stated the appellant was not present, and asked Mr. James Savage, Employee Relations Administrator, to answer questions from the Board's Attorney, Ron Day. Mr. Day asked Mr. Savage if he had had occasion to speak with Elbert Judge about his termination hearing. Mr. Savage said he spoke with him shortly after noon that day. Mr. Day asked him to relate to the Board the substance of his conversation. Mr. Savage's response was as follows:

TERMINATION HEARING

"He (Elbert Judge) called and said he was thinking about withdrawing; that he'd had a hard time getting a representative because he was broke and didn't have any money. He said, 'What would happen if I withraw?'. I said, 'If you withdraw your request for a hearing you forfeit your right to a hearing and your recommendation for termination will continue.' He said he wanted to talk with Arthur Johnson, the President of the Union, and he was going to call Arthur and then he would call me back and let me know his decision. And shortly after 1:00 p.m. today he called back and said he was withdrawing. I said I would repeat this to the Members of the Board, but that I needed something in writing from him for the official records. He asked me if I could write out a statement for him to sign and mail it to him and he would send it back to us requesting withdrawl of the hearing.

Mr. Day asked if the President of the Oklahoma School Employees Union, Local 1357, was aware of Mr. Judge's decision to withdraw his request for a hearing. Mr. Savage said he was, and that he had reduced the substance of his conversation with Mr. Judge to writing. He stated for Mr. Day that his memorandum was a true and correct representation of his conversation with Mr. Judge. (A copy of the memorandum is on file in the office of the Clerk.) EXECUTIVE SESSION

Mrs. Hill made the motion, seconded by Dr. Heath, that the Board go into Executive Session to discuss the employment status of Elbert Judge. On roll call the votes were as*follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. All aye. Mrs. Donwerth declared the motion carried.

R #312 EXECUTIVE SESSION APPROVED 3:50 P.M.

4.09

MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D

RETURN TO OPEN MEETING

R. #313 RETURN TO OPEN MEETING 4:11 P.M.

A motion to return to open session was made by Dr. Heath and seconded by Mrs. Hill. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. All aye. The motion carried.

IN OPEN MEETING Mrs. Donwerth asked for the record to show that Mr. Judge's hearing was initially set for July 30, 1984, and on that day Mr. Judge appeared and requested a continuance in order to obtain representation. His termination hearing was reset for 3:45 p.m. August 13, 1984, and prior to the hearing, Mr. Judge called and withdrew his request for a hearing on his termination. R. #314 TERMINATION OF ELBERT JUDGE UPHELD

Mrs. Hill then made the motion, seconded by Ms. Brody, that based upon the documentary evidence presented to the Board by the Director of Personnel Services that the Board uphold and grant the recommendations of staff and terminate the employment of Elbert Judge, effective August 13, 1984. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. All aye. The motion carried..

LEVEL III GRIEVANCE - RON CABLE/FRED BLACKMON LEVEL III GRIEVANCE CABLE/BLACKMON

Mrs. Donwerth announced the next hearing would be for Ron Cable and Fred Blackmon. She asked all participants to take their places. Mr. Jim Bowers was the Oklahoma Federation of Teachers representative for the appellants.

R. #315 GRIEVANCE NOT HEARD; PREVIOUS DECISION OF THE BOARD TO APPLY

Dr. Muse made the following statement and motion: "In view of the fact that the matter being grieved in this hearing has been heard on two previous occasions by this board and the decision of the Board in those instances was to deny the grievances, I move that the previous decision of the Board, with respect to this complaint, be applied to these two grievances as well." The motion was seconded by Mr. Long. The Board discussed the motion. Questioned by Mrs. Donwerth, Mr. Bowers stated the grievance did involve the same school building and principal; and that the same article and section of the contract were being grieved as in the previous Level III appeal of Jim Bowers and Ann Turner, which was heard by the Board on May 14, 1984.

On roll call the votes were as follows: Ms. Brody, no; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. Four aye, two no. Mrs. Donwerth declared the motion carried. The grievance was not heard by the Board, and the earlier decision of the Board in a grievance parallel to this one applied to the grievance of Ron Cable and Fred Blackmon. LEVEL III GRIEVANCE - BARBARA OUTLAW

LEVEL III GRIEVANCE BARBARA OUTLAW

The following persons participated in the hearing for Barbara Outlaw:

1. 2. 3. 4.

Barbara Outlaw, Teacher, Northwest Classen, Appellant Georgia Iannello, President, O.F.T, Appellant's Representative Jerry Smythe, Principal, Northwest Classen High School, Respondent Alice Anderson, Director of Personnel Services, Respondent's Representative

Statement of Grievance: The matrix was not properly completed and documented. The criteria for transfers is being discriminatingly applied and Affirmative Action guidelines are not being followed. Relief Sought: Reinstatement of current teaching assignment at Northwest Classen for the'1984-85 school year.

410

MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D

Opening Statement by Appellant Ms. Iannello made the opening statement for the Appellant:

"On April 6, 1984, Barbara Outlaw was identified for transfer by her immediate supervisor, Jerry Smythe. According to the current negotiated agreement, Article VI, Section 5, H, 2, c, the administrative transfer shall be based on seniority when individual qualifications are equal. Such qualifications to be considered and documented by the immediate supervisor shall include certifications, educational training, experience, school-related special skills, including extra duty assignments and extra-curricular assignments. Consideration shall also be given to the Affirmative Action guidelines of the District.

OPENING STATEMENT BY APPELLANT

"Ms. Outlaw feels she was improperly identified for transfer because the immediate supervisor was not consistent in every department. In the Social Studies Department, a white male with twelve years' experience who did not coach and a black male assistant coach with a master's and five years' experience were transferred to keep a coach with a provisional certificate and two years' experience. In the Special Ed Department, a black female with five years' experience volunteered to transfer, and in that same department, a black female with a temporary certificate was protected because she was the cheerleading sponsor. In the case of Ms. Outlaw, her coaching and school-related special skills were not considered. If the immediate supervisor had been consistent in each department, then Ms. Outlaw would not have been identified for transfer. "Her Level II grievance was part of the "Super Tuesday" marathon grievance day. Many of the issues that will be discussed were mentioned at the Level II grievances at Northwest. Because of the limited timeframe and having the same hearing officer, most items were not dwelled on, but mentioned briefly so the hearings could proceed rapidly. Since many of the difficulties arose from the matrices and its implementation, little could be done to change the process until the Board, in their judicial function, could hear and understand what the inconsistencies actually are in this process. The Union believes changes are needed in the transfer procedure, and that consistency should be evident throughout the District."

Opening Statement by Respondent Mrs. Anderson presented her opening statement as follows:

"Members of the Hearing Panel, the grievant has filed a grievance alleging that Dr. Smythe, Principal at Northwest Classen High School, has violated Article VI, Section 5, paragraph H, 2, c, which outlines the criteria supervisors are to utilize when performing administrative transfers or when administrative transfers are required.

j i j i__ I

"Dr. Smythe is one of over 50 principals in our district who had to make program need determinations in order to reduce staff last spring because of reduced state funding and projected student enrollment reductions. Dr. Smythe assessed the curriculum offerings at Northwest Classen High School, and additionally considered the pre-enrolIment figures available in order to determine in which areas reductions could best be made with the least impact. The Art Department had three teachers; one male, two females. One black teacher, female; two white teachers, one male, one female. Northwest Classen's Affirmative Action ratio was 26% black, 74% white. However, Affirmative Action was not a consideration in the grievance transfer because the black teacher was not the teacher identified to be transferred. "The criteria outlined in Article VI, Section 5, paragraph H, 2, c, was used to determine the teacher to be transferred. Program need, certification, educational training, experience, school-related skills to include extra-curricular and extra duty were the basic criteria used. Ms. Outlaw, the grievant, was identifed as a result of Dr. Smythe applying the criteria outlined in the contract to all of the teachers in the department. One teacher,

OPENING STATEMENT BY RESPONDENT

411

MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D

Opening Statement by Respondent - Cont'd OPENING STATEMENT BY RESPONDENT CONT'D

Mrs. Thrower, had standard certification, master's degree, a total of six years' experience, served on the Assertive Discipline Committee, Human Relations Committee, Sponsor of the Art Club, served on the North Central Steering Committee. Mr. Hepp, the male teacher in the Art Department, has standard certification, bachelor's degree, total of 15 years' experience, a member of the Assertive Discipline Committee, Awards Committee, Art Department Chairperson, Junior Class Sponsor, helped write the Art Curriculum Guide, and sponsor of the Art Club. Ms. Outlaw has standard certification, bachelor's plus 15 hours above, four years' experience, coach of the swim and tennis teams, Junior Class Sponsor, Senior Class Breakfast Committee, Art Club, and a member of the North Central Steering Committee. When you compare all three, Mrs. Thrower is the most qualified to stay in the Art Department,â&#x20AC;&#x2122; and Mr. Hepp and Ms. Outlaw's qualifications are pretty equal. She has a B.S. plus 15, but Mr. Hepp has 15 years' experience, so they offset each other. "The contract dictates that if all qualifications are equal, seniority will be the determining factor. Mr. Hepp was the senior employee; therefore, Ms. Outlaw was identified for transfer. Dr. Smythe has followed the contract criteria and the policies and procedures of our district in accomplishing the transfers at Northwest Classen High School. He has not violated the contract, and we will present testimony and evidence to prove this. Additionally, we will ask the Hearing Panel to deny the relief sought and deny the grievance."

Presentation of Witnesses for Appellant DIRECT QUESTIONING BY APPELLANT WITNESS #1, JERRY SMYTHE

Direct Questioning by Appellant - Witness #1, Jerry Smythe

Concerning matrixes, Dr. Smythe testified he was not inserviced on how to complete a matrix, but had received a memo from the Personnel Department, on its use. He stated on April 4 he went over the matrix with Ms. Outlaw and allowed her to submit additional information on school-related activities. Reasons given to Ms. Outlaw for her transfer were needs of the program, educational training, experience, and Affirmative Action guidelines. Ms. Iannello asked Dr. Smythe if he had verified the information on the matrixes, referring specifically to the bachelor's plus 15 (hours) for Mr. Hepp. He responded that Mr. Hepp's 15 hours above the bachelors were not on file with the Personnel Department; that Mr. Hepp later provided a copy of his transcript. Dr. Smythe stated he placed the position of "Department Chairperson" under "program need" on the matrix because on the memo from the Personnel Department, "leadership position in the school" may be classified as a program need, and he considered the departmental chairperson a leadership position. He also stated that Mr. Pitts will be the Department Chairperson for the entire Fine Arts Department at Northwest for 1984-85 and Mr. Hepp will be the coordinator of the program.

Dr. Smythe stated City-Wide Staff Development Chair was added to the "special skills" category for Ms. Outlaw at the Level II hearing. He affirmed that on April 6 he told Ms. Outlaw that activities such as chairing the Staff Development Advisory Committee, serving on the Public Relations Committee, being accepted in the Administrative Intern Program and being the A.F.T. building rep were fantastic for the District, but as far as program needs for Northwest Classen, the benefit the school derived could be gathered whether she was at Northwest or any other school; that it doesn't constitute a program need in his opinion.

Ms. Iannello asked about pre-enrollment for Jewelry and Visual Arts & Artists for 1984-85. Dr. Smythe responded that ten students were pre-enrolled for Jewelry, but did not have the figures for the other class. He said based on pre-enrollment, Northwest will have eight sections of art in 1984-85, which can be handled by two teachers. He said Jewelry would not be'considered an A.P. class, and would not be offered next year because of low enrollment. Dr. Smythe answered additional questions concerning the certification of the art teachers.

412

MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D

Direct Questioning by Appellant - Witness #1, Jerry Smythe - Cont'd Dr. Smythe testified he told Ms. Outlaw on April 6 that all factors on the on the matrix were equal between herself and Mr. Hepp, and that seniority was the deciding factor. He said Mrs. Thrower, the other art teacher in the department, had a master's degree and six years' experience and was involved in several activities and could not be transferred for those reasons. He stated one black teacher at Northwest volunteered for transfer and was transferred.

DIRECT QUESTIONING BY APPELLANT WITNESS #1, JERRY SMYTHE CONT'D

Ms. Iannello asked Dr. Smythe if he cited a coaching position as a program need on the Social Studies Dept, matrix. Dr. Smythe said he had, and did so because there wasn't anyone else on his staff qualified to coach wrestling. Originally, two teachers were transferred out of that department; one with six years' experience, and the other with twelve. He said the person with twelve years' experience who was transferred was not a coach; that if an athletic program is going to be offered with qualified coaches to benefit the kids, then the teaching positions have to be available because this district does not hire people to coach only. He testified that the teacher who was retained had a two-year provisional certificate; had been involved in wrestling for sixteen years; was assistant coach two years, and head coach one year. Dr. Smythe responded to several questions about Ms. Outlaw's tennis and swimming coaching duties at Northwest Classen for 1983-84. Dr. Smythe said he was aware that she was nominated for the Boys and Girls State Swim Coach of the Year last March; qualified five Northwest Classen swimmers to go to the State Swim Meet; initiated morning workouts at the Taft pool in addition to the two-hour workouts in the afternoon; the Girls Swim Team placed second at the All-City and fifth at Mid-State; and that Northwest has a sophomore swimmmer who is ranked on a state level. Ms. Iannello said Dr. Smythe had testified at Levels I and II, referring to the Social Studies Department, that if he's got a coach and a program going, he wouldn't get rid of a coach. She asked if that should also apply to the Art Department. Dr. Smythe responded that his number one criteria was if he had someone on staff who was qualified to coach. He said, "I hire a teacher first and a coach second". Dr. Smythe stated Ms. Outlaw had offered to coach the swim team wherever she was assigned for 1984-85; he said he had three people qualified to coach swimming, and one has applied for the position. Dr. Smythe stated he still agreed with his previous decision to recommend Ms. Outlaw for transfer; based on the criteria for teacher transfer, she had the least seniority and experience in the Department.

Cross-Examination by Respondent - Witness #1, Jerry Smythe Ms. Anderson asked Dr. Smythe to explain once more how he made his program need determinations for teacher transfer. He responded as follows: "The basis was the pre-enrolIment figure to identify in what areas I'd have to lose staff. (The pre-enrolIment material) indicated that Art was one area in which I only had eight sections, with two teachers to handle four sections (each). I then indicated to Bob Hepp it looked like the Art Department would need to be reduced and for him to solicit from the other two members anybody that wanted to voluntarily transfer. I then placed the three names on the matrix. The bachelor plus 15 (Bob Hepp) wasn't verified, so we took that (additional 15 hours) off. But, going over the criteria on the matrix, any way I look at it, all of them are involved in the extra-curricular activities of the school. Ms. Thrower has a master's degree, six years' experience and Affirmative Action guidelines (in her favor); Mr. Hepp has fifteen years in the system and is departmental chairperson. It still comes out that Barbara Outlaw is identified as the teacher to be transferred in the Art Department."

Concerning Mrs. Thrower, Dr. Smythe indicated that the Affirmative Action guidelines, although one of the criteria, did not come into play because she was the most qualified of the three and not identified for transfer. He said the coaching position was not cited as a program need in the Art Department because there were other teachers on the staff who were qualified to coach swimming and tennis. He said on the first matrix he left out one of Ms. Outlaw's ex'tra-curricular duties, the Staff Development Committee, but it has since been added. Dr. Smythe stated to the best of his ability he had applied the criteria as outlined in the Negotiated Agreement for administrative transfer, and to his knowledge had not violated the contract.

CROSSEXAMINATION BY RESPONDENT WITNESS #1, JERRRY SMYTHE

413 MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D

Redirect by Appellant - Witness #1, Jerry Smythe REDIRECT BY APPELLANT WITNESS #1, JERRY SMYTHE

Ms. Iannello recalled that Dr. Smythe had directed Mr. Hepp to solicit the members of the Art Department for volunteers to transfer, and asked if that wasn't the responsibility of the immediate supervisor, Dr. Smythe said it was not necessarily the immediate supervisor's responsibility. He said it (asking for volunteers) indicated that he should notify and solicit volunteers, but did not indicate how it should be done. Dr. Smythe testified he had awarded points to Ms. Thrower for Affirmative Action because she was a minority teacher, but that was not the overriding factor for her not being transferred.

RECESS DECLARED

At 5:03 Mrs. Donwerth declared a short recess. The Board returned at 5:07 p.m.

Direct Questioning by Appellant - Witness #2, Barbara Outlaw

DIRECT QUESTIONING BY APPELLANT WITNESS #2, BARBARA OUTLAW

Ms. Iannello asked Ms. Outlaw to explain the matrixes as they were explained to her at Level I and at Level II. Ms. Outlaw said when she first met with Dr. Smythe he informed her that the only two people being considered were herself and Mr. Hepp; that Affirmative Action guidelines were applied to Ms. Thrower. She said he told her that between she and Mr. Hepp all other factors were equal; therefore, Mr. Hepp's seniority was the controlling factor. Ms. Outlaw said she contacted the Director of Personnel to verify Mr. Hepp's bachelor plus 15, and on approximately April 11 informed Dr. Smythe that the additional 15 hours was not on file. She said at Level II a new matrix was presented to her where Mr. Hepp's bachelor plus 15 was still asserted, and under "program needs" Department Chairperson appeared for the first time.

Ms. Outlaw said at the Level II hearing Dr. Smythe's reason for retaining a coach was that if he had a coach and a program going he would not transfer that coach. She explained her understanding of why this reasoning was not used to retain her at Northwest. She stated Dr. Smythe said the wrestling coach had a good deal of experience; and that she had pointed out her belief that the coach had left the District for employment elsewhere. She said Dr. Smythe conveyed to her that he could eliminate swimming much easier than he could eliminate wrestling. She said when they were meeting in April, there was no indication that there was another coach to fill the position she would vacate. Ms. Outlaw described the effort she had extended in her coaching position at Northwest. Ms. Iannello asked Ms. Outlaw why she had decided to grieve the transfer. Ms. Outlaw made a statement concerning her frustration with the use of the matrix and the work she had done at Northwest. She said her difficulty came from the matrix instruments; the inconsistency in the way the matrix was applied at Northwest and across the district; that those inconsistencies prompted her to appear before the Board. She said when something like Affirmative Action is cited as a deciding factor for transfer, to her, that means none of her accomplishments amount to anything because she wasn't born a minority. She stated her understanding of Affirmative Action was that it related to hiring practices, not to the transfer policy.

Cross-Examination by Respondent - Witness #2, Barbara Outlaw CROSS-EXAMINATION BY RESPONDENT WITNESS #2, BARBARA OUTLAW

Mrs. Anderson asked Ms. Outlaw if she had visited with her twice about the matrix, one before and once after a meeting with Dr. Smythe concerning the matrix; and at the second meeting with Mrs. Anderson asked whether or not Mr. Hepp either having or not having the plus 15 would have a impact on the results. Ms. Outlaw said she had. Mrs. Anderson then asked Ms. Outlaw if it was true she had worked through the matrix and explained to her that whether or not Mr. Hepp had the plus 15 or not, she would still be the teacher identified for transfer. Ms. Outlaw said she did not remember it that way; that Mrs. Anderson informed her that "program needs" could not be determined by anyone except Dr. Smythe.

414

MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D Cross-Examination by Respondent - Witness #2, Barbara Outlaw - Cont'd

In other testimony, Ms. Outlaw said she was aware that coaching jobs in this district are for one year only; but that she had experienced an implied tenure that exists in coaching positions. She said she was aware that it says in the negotiated contract that if a teacher prefers a particular extra-curricular assignment for the ensuing school year that preference must be expressed in writing by May 15 and that the supervisor shall consider all written applications in selecting the best qualified teacher for the extra duty, and that she had applied at Northwest for next year. She also said under questioning by Mrs. Anderson, she was aware that there are other teachers at Northwest Classen who could be certified in water safety, and if applied and were equally or better qualified could be selected even if she had not been transferred.

CROSSEXAMINATION BY RESPONDENT WITNESS #2, BARBARA OUTLAW CONT'D

Mrs. Anderson asked Ms. Outlaw if the transfer decision were to be made between herself and Mrs. Thrower, a black teacher, if Ms. Outlaw would be identified for transfer because of Mrs. Thrower's higher number of qualification criteria. Ms. Outlaw responded, "I guess, yes." Mrs. Anderson asked if she would agree, then, that Affirmative Action would not be a consideration. Ms. Outlaw responded that that was not what had been conveyed to her; she had seen other black teachers being transferred out of the building.

Redirect by Appellant - Witness #2, Barbara Outlaw

Ms. Iannello asked what reasons were given to Ms. Outlaw at Level I for her transfer. She responded she was told that all factors were equal between Mr. Hepp and herself, his seniority was the determining factor, and that Affirmative Action guidelines were being used.

REDIRECT BY APPELLANT WITNESS #2, BARBARA OUTLAW

Presentation of Witnesses for Respondent Direct Questioning by Respondent - Witness #2, Barbara Outlaw

Ms. Outlaw testified that since her transfer she has been assigned to Jackson Middle School as a science teacher. Ms. Outlaw affirmed for Mrs. Anderson that shortly after being assigned to Jackson Middle School, the Personnel Department offered her an art teacher position at a High School, which she turned down, but is now considering an art position at Southeast. Ms. Outlaw stated one of her concerns about not being at the high school level was because she needed the extra money coaching would afford. Mrs. Anderson asked why she would turn down a positon at a high school if that were the case. Ms. Outlaw responded that any extra money she would have made coaching at the high school would have been used for gas in getting to the high school; that Jackson is 3^ miles from her home and Southeast is closer to ten. She stated she is still considering the position at Southeast.

DIRECT QUESTIONING BY RESPONDENT WITNESS #2, BARBARA OUTLAW

Closing Statement by Appellant

Ms. Iannello's closing statement was as follows: "Ms. Outlaw feels that she has been improperly and incorrectly identified for transfer. The matrix in the Art Department was gerrymandered by not considering Ms. Outlaw's coaching positions and her ability to teach the Visual Arts and Artist course which is to be offered at Northwest this fall. It is obvious that the matrix has been manipulated because coaching is not listed as a program need in the Art Department, but is a program need in the Social Studies Department. "On the second Art Department matrix, Department Chair is listed as a program need, yet on April 18 two departments were combined and Mr. Hepp is no longer the Department Chairperson. Northwest Classen has the need for an Art History teacher, and'Ms. Outlaw is the most qualified teacher for this job, based on the fact that the District called on her to develop the curriculum for this program. Ms. Outlaw's contribution to the Oklahoma City Public Schools as Staff Development Chairperson was not given a lot of consideration. Other capacities that she has served in this district were also not given much consideration. Barbara Outlaw has shown great leadership in this district, as well as at the school site.

CLOSING STATEMENT BY APPELLANT

415

MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D

LEVEL III GRIEVANCE - CONT'D Closing Statement by Appellant - Cont'd

CLOSING STATEMENT BY APPELLANT CONT'D

"In the Social Studies Department, a teacher with 12 years' experience and a standard certificate was usurped by a second-year teacher with a provisional certificate in order to keep a coach. Uniform application of the matrix is not evident at Northwest. The contract states that the administrative transfer shall be based on seniority when individual qualifications are equal. Clearly, Ms. Outlaw feels that the qualifications were not equal. The contract also states such qualifications to be considered and documented by the immediate supervisor shall include certification, educational training, experience, school-related special skills, including extra duty assignments and extra-curricular assignments. The immediate supervisor did not document the educational training of the teachers in the Art Department until after the grievances were filed. "The contract also states that consideration shall be given to the Affirmative Action guidelines of this district. Affirmative Action guidelines were one of the three reasons given to Ms. Outlaw. If Affirmative Action is the reason for her transfer, then the Affirmative Action Plan goals should be considered. Quoting from page 34 of the Plan, 'The Goals are not inflexible quotas to be achieved at all cost and should not be viewed or acted upon as such.' Ms. Outlaw feels she has been improperly identified for transfer because all factors were not considered and consistency was lacking throughout the building. Therefore, we move Ms. Outlaw be reinstated to her current teaching and coaching positions at Northwest for the 84-85 school year."

Closing Statement by Respondent

CLOSING STATEMENT BY RESPONDENT

"Members of the Hearing Panel, you have heard testimony from both sides during this hearing. The basic issue is: Did Dr. Smythe violate Article VI, Section 5, Paragraph H, 2, c, in the contract when he selected Ms. Outlaw for administrative transfer? The issues are not coaching, nor the Affirmative Action Plan of the Board.

"We have presented evidence through testimony of witnesses to prove that Dr. Smythe complied with contract criteria as he determined the program needs of Northwest Classen; further, the area or areas in which he had to reduce, based on anticipated enrollment; and further, whether he fairly applied the basic contract criteria of certification, education, experience, special skills and interests, to each of the teachers in the Art Department. "Earlier, in my opening, I walked you through each teacher's experience, education, certification and special skills. Dr. Smythe, based on the comparison of the teachers' qualifications in relation to the criteria , determined that Ms. Outlaw was the teacher to be transferred, All of her education, experience, certification, special skills and interests, were on record at that time, and were considered in making the determination, The coaching was considered, but did not become a program need factor because there were other teachers on the Northwest Classen High School staff who were qualified and certified to coach swimming and tennis, and had expressed a desire to coach in those areas. However, coaching responsibilities are not the issue in the grievance. "A principal has been accused of violating the contract--the policy of this district. We have proven that the principal, Dr. Smythe, has not violated the contract or Board policy, and we ask that you clear him of this charge by denying the relief sought as well as denying the grievance."

Motion, Deliberation and Vote by the Board

R. #316 GRIEVANCE AND RELIEF SOUGHT DENIED

Mrs. Hill made the motion, seconded by Dr. Muse, that the grievance and the relief sought be denied. Ms. Brody stated it was obvious to her that the Art Department matrix was changed? with information added to and deleted from it at various stages throughout the grievance. She said she was concerned about continually seeing matrixes changed and whatever the outcome of this particular grievance, something had to be done about that.

On roll call the votes were as follows: Ms. Brody, no; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, no; Mrs. Donwerth, aye. Four aye, two no Mrs. Donwerth declared the motion carried. The grievance and relief sought were denied.

RECESS DECLARED 5:40 P.M.

Mrs. Donwerth declared a 30-minute recess.

The Board returned at 6:12 p.m.

416

MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D

SUPERINTENDENT'S REPORT

Ms. Brody made the motion, seconded by Dr. Muse, to authorize the President of the Board and/or the Superintendent to execute documents and forms as required to apply for the following grant:

Block Grant Program - Chapter 2, Public Law 97-35, Education Consolidation and Improvement Act (ESEA 1965)

ÂŁ217

AUTHORIZATION TO APPLY FOR GRANT

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. All aye. Mrs. Donwerth declared the motion carried.

Dr. Heath made the motion, seconded by Mrs. Hill, to authorize execution of an agreement for the 1984-85 school year with Treatment Centers/Residential Homes for the District to provide an educational program for children assigned to those institutions as provided under Senate Bill #538.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. All aye. Mrs. Donwerth declared the motion carried.

R. #318 AGREEMENT WITH TREATMENT CENTERS/ RESIDENTIAL HOMES__________

PERSONNEL REPORT Dr. Wright reported on the number of teachers left to place, both on the must-transfer list and those on non-continuing contracts, as of August 13, 1984 as follows: Must Transfer - Industrial Arts, 3; Language Arts, 2; Math, 0; Physical Education, 3; Social Studies, 8; Special Education, 5. (Total of 21) Non-Continuing Contracts - 1 person with a minor in math; 3 in Physically Handicapped; 1 with a minor in in science; 7 in MH/LD,(Special Ed); and 1 P.E. (Total of 13) Dr. Heath made the motion, seconded by Ms. Brody, that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel recommendations including terminations, leaves, retirements, resignations, and other information listed be approved.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. All aye. Mrs. Donwerth declared the motion carried.

R. #319 PERSONNEL REPORT APPROVED

8-28-84 8-28-84 8-28-84 8-28-84

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Southeast Band/Vocal Music

Curriculum Traveling String Tchr

Shields Heights Primary

Children's Med. Ctr. Special Education

Shields Heights Intermediate

Capitol Hill High Science/Math

Children's Med. Ctr. Special Education

Bilingual Program Bilingual Teacher

External Funding Speech Pathologist

Webster Special Education

Special Services Speech Pathologist

External Funding Speech Pathologist

Curriculum Traveling Husic Tchr.

Curriculum Traveling Music Tchr.

Baker, Jim

Bowen, Mark

Brummett, Laura

Clayton, Mary Beth

Cox, Jeanie

Douglass, Brenda

Effland, Hollie

Fulton, Carol

Gehrlnger, Mary

Golda, Dianne

Grimes, Linda

Hitchcock, Darlene

Hom, Denise

Jones, Grace

EFFECTIVE DATE

Buchanan Intermediate

ASSIGNMENT

Archibald, Ethel

CERTIFICATED:

NAME

16014.

14400.

19295.

Townsend, Toben

SERVICE:

McKeown. Robbln

CLERICAL:

8-28-84

Davis Learning Center

All Schools Custodial Worker

Jefferson Aide

Rogers/Arcadia Nurse

Bilingual Program Bilinqual Teacher

Northeast Weldinq

Star Learning Center

8-01-84

8-28-84

7-30-84

8-28-84

Jefferson Math

Curriculum Gifted/Talented

8-28-84

EFFECTIVE DATE

External Funding Speech Pathologist

ASSIGNMENT

920.

$ 735.

MONTHLY:

14000.

ANNUAL:

15666.

16835.

22705.

15974.

17958.

16074.

$14700.

SALARY

14700.

SUPPORT:

Lambert, Hary

PROFESSIONAL-OTHER:

Young. Denise

Wehba. David

Harlgny, Martha

Kincaid, Rebecca

Kern, Kay

Keeley, Melinda

Jones, Judith

NAME

13, 1984

17295.

14700.

15974.

19902.

14000.

14461.

14700.

13700.

14400.

21048.

$18072.

ANNUAL:

SALARY

PERSONNEL EMPLOYMENTS

MINUTES OF MEETING OF AUGUST

CONT'D

6-01-84 6-01-84

6-01-84

8-06-84

6-01-84 6-01-84

6-01-84

Jefferson Special Education

Southeast Physical Education

Hoover Instrumental Music

Telstar Primary

Webster Physical Education

Capitol Hill Middle Physical Education

Quail Creek Intermediate

Davenport, Patricia

Dewhirst, John

Easley, John

Jackson, Carolyn

Jones, Jim

Roberts, Cynthia

Schmid, Delores

8-27-84 6-01-84

Hoover Art

Hawthorne Primary

Seay. Donna

Turner, Lory

VanVranken, John

Tvce. Effie

Olqulni. Mary

Little, Edward

Baccus, Irving

SERVICE:

Walker, Delores

Henry, Louise

Engel, Maureen

Star Spencer Custodial Worker

7-13-84

7-27-84

8-03-84

Webster Custodial Worker Linwood Custodian

8-08-84

6-01-84

Johnson Aide

Custodial Services Custodial Worker

6-07-84

Linwood Secretary

6-01-84

8-03-84

•

EFFECTIVE DATE

West Nichols Hills Day Care Aide

External Funding Parent Liaison

ASSIGNMENT

o O Z —I CT

> XI XI XI o < m CT

X> m x O xi —I

o co ZZ I—1 ZZ IO m

XI 70 m • x>

XI m *u o x> —1

6-01-84

Star Primary

Curtis, Cora

CLERICAL:

SUPPORT:

Jimenez, Virginia

PROFESSIONAL-OTHER:

NAME

13, 1984

Southeast

6-01-84

EFFECTIVE DATE

Parmelee Special Education

ASSIGNMENT

Chancey. Paula

CERTIFICATED:

NAME

PERSONNEL TERMINATIONS

MINUTES OF MEETING OF AUGUST

CONT'D 4S> I—* 00

Cowans. Walter

SERVICE:

SUPPORT:

UNION LEAVE:

McKenzie, Leslie

CERTIFICATED:

PARENTAL LEAVE:

NAME

•

Southeast Head Custodian

Wilson Primary

ASSIGNMENT

7-30-84

6-01-84

EFFECTIVE DATE SALARY

NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT

EFFECTIVE DATE

SALARY

—I

o o

o 7U

■q

m |— (

MINUTES OF MEETING OF AUGUST

13, 1984

CONT'D

1—* kO

420

MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D

PURCHASING A motion was made by Mrs. Hill and seconded by Dr. Muse to approve the 17 items of purchasing as follows:

Lumber Purchase of lumber for use by the Maintenance Department from the following companies which submitted the low quotations (14 mailed - 7 returned). These purchases are to be charged to Account BL5620.05.

D & D Woodworking Leonhardt Lumber Company

$ 9,700.00 10,040.80

Total. 2.

$19,740.80

Furniture

Cafeteria furniture (tables) for use at Eugene Field Elementary School from Thompson Book & Supply Company, which is the low quotation on specifications. This purchase, in the amount of $15,655.64, is to be charged to Bond Account 04-1510 (5 mailed - 2 returned). 3.

Science Equipment Purchase of science equipment (microscopes, aquarium sets, incubator, apparatus sets, mobile lab, etc.) for use at Eugene Field Elementary School from the following companies which submitted the low quotations. (8 mailed 5 returned):

Frey Scientific Company Science Kit, Inc. Thompson Book & Supply Company Nasco Ward's Natural Science

Total

22.78 1,373.02 547.50 127.70 52.41

$2,123.41

These purchases are to be charged to Bond Account 04-1510. 4.

Computer Equipment Purchase of computer equipment, local controller, for use by Data Processing from IBM Corporation. This purchase, in the amount of $12,761 (State Contract price), is to be charged to Account G830.05.

Computer Terminal Purchase of computer terminal for use by Data Processing from IBM Corporation. This purchase, in the amount of $1,721.25 (price previously approved on Quotation #6813, May 11, 1984, Board Agenda), to be charged to Account G830.05.

Russett Fries

Approximately 3,000 cases of Russett Fries with Vitamin C from Modern Wholesale, Inc., for the Central Food Service Department (available only from designated vendor). The purchase price of $36/case is for the 1984-85 school year, and is to be charged to the Central Food Service account. 7.

O.L.E.T.S.

Permission to purchase terminal, installation and lease/maintenance charges from O.L.E.T.S. (Oklahoma Law Informant Telecommunications Systems) for Campus Police Department from Oklahoma Department of Public Safety. This purchase, in the amount of $4,174, is to be charged to Account G1230.06.

R. #320 PURCHASING APPROVED

421

MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D

PURCHASING - CONT'D

R. #320 PURCHASING APPROVED CONT'D

Floor/Ceiling Supplies

Purchase of tile, adhesive, cove and ceiling panels for use by Maintenance Department from the following companies which submitted the low guotations on specifications (17 mailed - 10 returned): Delta Flooring and Interiors Floors by Moore Denman Floor Company

$ 5,616.64 23,719.55 7,352.40

Total

$36,688.59

These purchases are to be charged to Account BL5620.05.

Bus Repair

Authorization to allow Wayne Bus and Equipment Sales, Inc., to repair 1983 bus #2378. This purchase, not to exceed $2,200 ($1,919.69 estimate), is to be charged to Account G560.04. 10.

Bus Driver Physicals Approval for General Medical Clinic to give physical examinations to school bus drivers at $10 per driver, for the 1984-85 school year, for those drivers assigned to the Northeast 2700 Miramar Street bus terminal; also, to renew the agreement with the Uhland Medical Clinic to give physicals for the bus drivers at the Spencer terminal at $20 each. ($20 is the same paid in 1983-84.) (Bus driver physicals are required by state school law.)

11.

Teaching Aids Purchase of teaching aids (math and videotape series) for use by External Funding (Mini-grants at Douglass and Northwest Classen) from the following companies (available only from designated publisher and/or distributor): Opportunities for Learning Instructional Dynamics

$1,291.08 3,500.00

Total

$4,791.08

These purchases are to be charged to Account G250.06. 12.

Health Equipment & Supplies

Purchase of equipment and supplies (Health Department supplies; audiometer, recovery couches, vision screener, stretcher-chair, ice bags) for use at Eugene Field Elementary School from the following companies which submitted the low quotations (9 mailed - 2 returned):

School Heath Supply Company Bel tone Hearing Aid Service

$3,660.49 607.50

Total

$4,267.99

These purchases are to be charged to Bond Account 04-1510.

13.

Typewriter

Permission to purchase a memory typewriter for use by Graphic Services from Xerox Corporation. This purchase, in the amount of $1,357 (price previously approved on Quotation #6877, June 28, 1984), to be charged to Account G1230.03. 14.

Mobile Radios Mobile radios (six) for use by Pupil Transportation Department from Industrial Radio Sales, Inc., which submitted the low quotation (8 mailed 5 returned). This purchase, in the amount of $2,610, is to be charged to Account G1230.06.

422

MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D

PURCHASING - CONT'D

15. Boxes/Chipboard Purchase of boxes and chipboard for use by Graphic Services Department from the following companies which submitted the low quotations (6 mailed - 4 returned):

Service Container Corporation Thompson Book & Supply Company

Total

R. #320 PURCHASING APPROVED CONT'D

771.00 600.00

$1,371.00

These purchases are to be charged to Account G240.05. 16. Photography/Printing Materi als Purchase of photography and printing materials and supplies (film, developer, trays, pens, clean-up sheets, drying racks, etc.) for use by Graphic Services Department from the following companies which submitted the low quotations (4 mailed - 2 returned): Pipkin Photo Services Sooner Graphic

$1,620.21 5,950.70

Total

$7,570.91

These purchases are to be charged to the following accounts: $1,620.21 5,950.70

G240.01 G240.05

Total

$7,570.91

17. Fitness Courts Permission to participate in the purchase of two (2) Game Fitness Courts from Wells Fargo Gamefield for use at two schools (Belle Isle Secondary School and one other school which is yet to be selected). The District's share of this purchase is $5,360 (total cost, $15,360; $10,000 is to be paid by Hillcrest Osteopathic Hospital and Wells Fargo Gamefield). District's share is to be charged to Block Grant, Fund 64.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. All aye. Mrs. Donwerth declared the motion carried.

EXECUTIVE SESSION Dr. Muse made the motion, seconded by Mrs. Hill, to go into Executive Session for the following:

1. 2.

To discuss the appointment and/or employment of a school principal at Riverside Elementary School. To discuss the appointment and/or employment of a school assistant principal at:

a) b) c) 3.

Capitol Hill High School John Marshall High School Adams/Coolidge Elementary Schools

To discuss the appointment and/or employment of an Assistant to the Director of Middle Schools and Fifth Year Centers

On ro.ll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. All aye. Mrs. Donwerth declared the motion carried.

R. #321 EXECUTIVE SESSION APPROVED 6:11 P.M.

423 MINUTES OF MEETING OF AUGUST 13, 1984 - CONT'D .......... .......... t ~

■,',,■ ■

........... - • -..........................................................................................................................................

................. -—■

. ?■

=============

.......

----------

RETURN TO OPEN MEETING

R. #322 RETURN TO OPEN SESSION 6:55 P.M.

A motion to return to open meeting was mae by Mrs. Hill and seconded by Dr. Muse. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. All aye. Mrs. Donwerth declared the motion carried.

IN OPEN MEETING R. #323 ANNOUNCEMENT OF ADMINIS TRATIVE APPOINTMENTS/ EMPLOYMENT

Mrs. Hill made the motion, seconded by Dr. Muse, to concur and support the appointments and/or employment of principals and assistant principals as announced by the Superintendent as follows: Principal Dessie Edwards - Riverside Elementary School

Assistant Principals Rafael White - Capitol Hill High School Roberta Sughru - John Marshall High School Martha Wiley - Adams/Coolidge Elementary Schools

(There was no appointment made for Assistant to the Director of Middle Schools and Fifth Year Centers.) On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. All aye. Mrs. Donwerth declared the motion carried.

ADJOURNMENT

R. #324 ADJOURNMENT 7:00 P.M.

There being no futher business, the Board adjourned at 7:00 p.m. Motion to adjourn was made by Dr. Muse and seconded by Dr. Heath. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Donwerth, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

President

STATE OF OKLAHOMA

z? Witness my hand and seal of this School District this

dtpcE. , 19 3V .

day of

Clerk, Oklahoma City Berard of Education

424

MINUTES OF MEETING OF AUGUST 21, 1984

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, 900 NORTH KLEIN, TUESDAY, AUGUST 21, 1984 AT 3:45 P.M. PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Clyde Muse

President Vice President Member Member Member Member

ABSENT:

Hugh Long

Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Central Office staff members, representatives from professional groups, the news media and other interested persons. CALL TO ORDER

Mrs. Hermes called the meeting to order and offered the invocation.

CALL TO ORDER

ROLL CALL

Roll call established six of the seven Board Members were present. left the meeting at 4:50 p.m.)

(Ms. Brody

ROLL CALL

EXECUTIVE SESSION

Mrs. Hill made the motion, seconded by Dr. Muse, that the Board go into Executive Session for the purpose of discussing negotiations with employees or concerning employees and employee groups. On roll call the votes were as follows: Ms. Brody, aye; aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #325 EXECUTIVE SESSION APPROVED 3:47 P.M.

RETURN TO OPEN MEETING

A motion to return to open session was made by Mrs. Hill and seconded by Dr. Heath. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #326 RETURN TO OPEN MEETING 6:20 P.M.

IN OPEN MEETING No instructions were given to the Superintendent regarding negotiations with employees or concerning employees and employee groups. ADJOURNMENT There being no further business, the Board adjourned at 6:21 p.m. Motion to adjourn was made by Dr. Heath and seconded by Dr. Muse. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

President

R. #327 ADJOURNMENT 6:21 P.M.

425 MINUTES OF MEETING OF AUGUST 21, 1984 - CONT'D

STATE OF OKLAHOMA

) ) SS: COUNTY OF OKLAHOMA )

Lf&r

day of

Board of Education

426

MINUTES OF MEETING OF AUGUST 30, 1984

PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Clyde Muse

ABSENT:

Hugh Long

President Vice President Member Member Member Member .

Member

Others present: Don Wright, Superintendent; Darrel Shepard, Clerk; Central Office staff members, representatives from professional groups, the news media and other interested persons.

CALL TO ORDER Mrs. Hermes called the meeting to order and Dr. Muse offered the invocation.

CALL TO ORDER

ROLL CALL Roll call established that five of the seven Board Members were present. (Ms. Brody entered the meeting at 8:06 a.m.)

ROLL CALL

SPECIAL BUSINESS

Mrs. Hermes announced the purpose of the meeting was for: a) Executive Session, negotiations; b) Ratification of collective bargaining agreement(s).

SPECIAL BUSINESS

EXECUTIVE SESSION Mrs. Donwerth made the motion, seconded by Mrs. Hill that the Board go into Executive Session for the purpose of discussing negotiations in progress with employee groups as follows:

(a) Consideration of the proposed negotiation package with Oklahoma City Federation of Teachers Local 2309 of the American of Teachers AFL-CIO.

R. #328 EXECUTIVE SESSION APPROVED 8:05 A.M.

(b) Consideration of the proposed negotiation package with Oklahoma School Employees Union, Local 1357 of Laborers International Union of North America, AFL-CIO of Oklahoma City, Oklahoma. On roll call the votes were as follows: Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. RETURN TO OPEN MEETING

A motion to return to open meeting was made by Mrs. Hill and seconded by Dr. Heath. On roll call the votes were as follows: Ms. Brody, aye; aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

â&#x2013; R. #329 : RETURN TO : OPEN SESSION 8:50 A.M.

427

MINUTES OF MEETING OF AUGUST 30, 1984 - CONT'D

IN OPEN MEETING

R. #330 RATIFICATION OF COLLECTIVE CARGAINING AGREEMENT WITH A.F.T.

(a)

Mrs. Hill made the motion, seconded by Ms. Brody, to ratify a collective bargaining agreement between the Oklahoma City Federation of Teachers Local 2309 of the American Federation of Teachers and the Oklahoma City Board of Education. On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

(b)

There was no action taken on the ratification of a collective bargaining agreement between the Oklahoma School Employees Union, Local 1357 of Laborers International Unions of North America, AFL-CIO of Oklahoma City, Oklahoma and the Oklahoma City Board of Education.

ADJOURNMENT

t. #331 R. ADJOURNMENT 1:53 A.M.

There being no further business, the Board adjourned at 8:53 a.m. Motion to adjourn was made by Dr. Muse and seconded by Mrs. Hill. On roll call the votes were as follows: Ms. Brody, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of the meeting, excluding Executive Session, is on file in the office of the Clerk.)

President

STATE OF OKLAHOMA

day of

428

MINUTES OF MEETING OF SEPTEMBER 4, 1984 •z=r^=:

“—“=== -

—.".r

------ —

TT"~T

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, SEPTEMBER 4, 1984 AT 7:00 P.M.

PRESENT:

Susan Hermes LaRue Donwerth Jean Brody Paul Heath Betty Hill Hugh Long Clyde Muse

President Vice President Member Member Member Member Member

CALL TO ORDER Mrs. Hermes called the meeting to order. The invocation was given by Mrs. Hill.

CALL TO ORDER

ROLL CALL Roll call established that all Board Members were present.

ROLL CALL

MINUTES OF PREVIOUS MEETING On motion by Mrs. Hill, seconded by Mrs. Donwerth, the minutes of meetings of July 30, August 2, August 6, August 13, August 21, and August 30, 1984, were approved as printed. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #332 MINUTES APPROVED

COMMITTEE REPORTS - BOARD MEMBER COMMENTS Mrs. Hill commended the Northwest Classen teachers for attending a three-day inservice a week before school started; reported on attending a meeting with the John Marshall F.F.A. parents, a meeting at Jackson Middle School to discuss Board Goals, and the Principals Luncheon. Concerning arena enrollment, she stated it has been suggested several times to her that freshmen be allowed to enroll first, and asked that staff consider the request.

COMMENTS MRS. HILL

Mrs. Hermes read a letter from Joyce Henderson, Principal at Classen High School, thanking the board for selecting her to represent the District in the Leadership in Oklahoma City Program. She also mentioned Ron Day, Board Attorney, and Rosa Lambeth, the Superintendent's secretary, both had articles published recently. She remarked that the feedback from those who attended the administrative team-building workshop held at Fountainhead was very positive; reported on visits to Classen High School and Edgemere Elementary; and congratulated Mrs. Donwerth on winning the Democratic nomination for the Oklahoma State House of Representatives seat she is seeking.

COMMENTS MRS. HERMES

Mrs. Hermes also reported on her trip to Washington, D.C., for the Secondary Schools Recognition Program awards ceremony. Northeast High School, selected as one of the 202 top secondary schools in the country, was awarded a large flag at the ceremony. Principal Elton Matthews accepted the flag on behalf of the school. She stated it was an honor, and thought Oklahoma City and the School Board had much to be proud of.

429

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

ITEMS PENDING

Establishing of Non-Profit, Fund Raising Foundation Guidelines

1989 Centennial Planning - end of November

Co-Curricular Policy, IGD

Regulations for Vo-Tech Teachers

Policy - Use of staff vehicles; and recommendation for "reducing the number of staff vehicles"

Short- and long-range public relations plans - District image

Policy - Standards required for teaching psychology

Policy - Renting of property to a private school/church school

Policy - Standards for teachers

10.

Report - Retention/Promotion 1983-84

11.

Two motions tabled at July 16, 1984, meeting Re stand alone schools at Lincoln and Rockwood

12.

Policy - Mandatory attendance

13.

Feasibility - Transitional development program between kindergarten and first grades (due January, 1985)

14.

Plans for staffing patterns, all schools (due mid-October)

15.

Policy - Underage children, kindergarten

16.

Policy - Guidelines for nurses dispensing medicine

17.

Guidelines - Program for Inhouse Suspension

Dr. Heath said he hoped item 7 would be ready for the Board's review by the next regular meeting. Mrs. Hill expressed concern about item 4, and Dr. Wright said he would see that the regulations were discussed during the annual policy review meeting, or prior to that time if possible. Mrs. Hill asked that the regulations for vo-tech teachers remain on the items pending list.

HEARINGS HEARINGS

The following persons addressed the Board:

1. 2. 3. 4. 5.

Cuong Do, 1983 Graduate of Northwest Classen Bertha Smith, Patron Ann Henry, Alphabetic Phonics John Henry, Alphabetic Phonics Sharon Patana, Patron

Cuong Do spoke concerning the number of members to be on the 1984-85 math team and expressed gratitude to the District for the assistance he received while a student here.

Ms. Smith was concerned about the safety of her 11-year-old daughter who will be walking a mile to Harding Middle School. Board and staff members offered Mrs. Smith suggestions on how to find alternate ways for her daughter to get to school.

Mr. and Mrs. Henry said they wished to purchase the Sunset School building; explained what Alphabetic Phonics is and what their plans were for the facility should their bid be accepted. There was discussion with the Board as to whether or not their training of teachers constituted private school use. Mrs. Patana asked the Board to vote in favor of the policy allowing admittance of four-year-olds into kindergarten.

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

LEGAL REPORT

Mr. Ron Day, Attorney for the Board, reported as follows:

ATTORNEY'S REPORT

Applegarth vs. Hodges & 1-89

"There's been an interesting development in the Applegarth case, the suit we have pending involving corporal punishment. The plaintiff's attorney notified me last week that he has lost contact with his client. He intends to either withdraw as attorney of record or dismiss the lawsuit. It appears most likely that the case will not proceed to trial on October 9 as scheduled.

Robinson vs. ISD-89

"In the Randy Robinson case, the special education case we have pending on appeal in Tenth Circuit, I received notice last week that we have received a calendar assignment, which means our brief will be due in Denver on September 19. After that time the student's attorney will have the opportunity to file briefs and the case will be set down for oral argument.

Ross vs. ISD-89 "Depositions were taken on August 30 of Clara Ross, Mr. Ross' ex-wife, and of Mr. Mckinney and a sergeant with the Oklahoma City Police Department.

Lease of Mayfair Building "Mr. Shepard and I have been negotiating with the United States Government and the Corps of Engineers concerning the terminology of the lease of the Mayfair School. Late last Friday some developments took place which allowed us to come to an agreement with the Corps on the wording of the lease."

Mr. Day explained the Corps would be using the building as a United States Army Reserve Training Center (classroom-type training). FINANCIAL REPORT

Mr. Don Ladd, Treasurer, gave a routine Treasurer's Report (copy on file in the office of the Clerk.)

TREASURER'S REPORT

SUPERINTENDENT'S REPORT

Mrs. Hill made the motion, seconded by Dr. Heath, to authorize the President of the Board and/or the Superintendent to execute documents and forms as required to apply for the following grant: (a)

Custodial Training Program, authorized under the Job Training and Partnership Act of 1982.

R. #333 AUTHORIZATION TO APPLY FOR GRANT

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes aye. All aye. Mrs. Hermes declared the motion carried.

Ms. Brody made the motion, seconded by Mrs. Hill, to reconvene the Promotion/ Retention Committee (committee originally authorized December 20, 1984). The charge to the reconvened committee is to review the effect of the policy; to make recommendations as to administering the policy in the future; if necessary to suggest modifications of the policy; and to present suggestions for the committee's responsibility for 1984-85. (Special attention should be given to the exemption given to special education and limited English proficient students.)

By consensus of the Board, 1) the original membership of the committee is to stand, and in cases where a Central Office administrator has left their position, the current administrator is to serve; 2) for members no longer available, who do not choose to participate, or whose attendance requires a replacement be made, replacements will be selected from a substitute list. The teachers' union will be asked to submit a list of six substitutes and each Board members will submit the name of one person from their district by September 17. Drv Wright said it would be his intent to have the presently listed members approve the proposed substitutes before convening the committee; also, that the substitutions would not take place after the first meeting convenes. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #334 PROMOTION/ RETENTION COMMITTEE TO RECONVENE

431

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D Concerning increased standards for college entrance, Dr. Heath stated the school board had an obligation to remind staffs to acquaint themselves with new, changing entrance requirements at the state's major universities and to get the information out to students and parents. Dr. Wright said he would follow up on the request.

R. #335 APPROVAL TO INCREASE GENERAL FUND AND BUILDING FUND OPERATING BUDGETS

Mrs. Donwerth made the motion, seconded by Ms. Brody, to approve the following:

(a)

Increase the General Fund Operating Budget for 1984-85 fiscal year from $88,660,000 (previously approved July 2, 1984) to $89,460,000.

(b)

Increase the Building Fund Operating Budget for 1984-85 fiscal year from $4,275,000 (previously approved July 2, 1984) to $4,423,000.

POLICY GCL/GDL, HUMAN RESOURCE DEVELOPMENT, FOR ACTION SEPTEMBER 17, 1984

Dr. Wright recommended approval of Policy GCL/GDL, Human Resource Development, as follows (for action September 17, 1984):

HUMAN RESOURCE DEVELOPMENT (STAFF DEVELOPMENT) The Board

the need for and

recognizes

comprehensive and

continuing

The

increase the effectiveness of

persons who contribute toward the attainment of the goals and

objectives of the district.

career,

personal,

and educational

The program also will

and organizational

shall

the Board

to accomplish

the purposes

committee members shall

but no point system is required.

establish

a staff development committee

set out above.

The appointment of

be made consistent with

the Human

Relations policy to ensure proper balance of race and

The procedure for establishing

training

development through

in each five-year period. Classified personnel

receive staff development,

Annually,

provide for

activities. Certified employees must obtain 75

hours of training will

the concept of a

staff development program.

major purpose of the program is to

all

supports

Annually,

the

Board persons

principals,

the committee will

superintendent shall to

sex.

be as follows:

recommend

to the

serve on the committee except

parents,

teachers,

and nonadministrative classified

representatives. B.

â&#x20AC;&#x2122;fc.

Annually, gaining

the bargaining agent

for teachers,

agent for classified personnel,

association,

and Board members will

the bar-

the principals'

submit a

list of

432

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 4.

Policy GCL/GDL, Human Resource Development - Cont'd

names for consideration to serve on the committee as follows:

Teacher bargaining agent - 35 names Classified personnel bargaining agent - 12 names (two nonadministrative names from each of the following: custodial, maintenance and engineering, transportation, supply and distribution, food services, and clerical and secretarial)

Principal's Association - 6 names

Board members - 14 names, name s C.

submit 2

appoint the committee from the list of

The Board will

names

each member shall

submitted and

its composition shall

be as follows:

Seven parents;

Six classified nonadministrative representatives,

one each selected from custodial, maintenance and engineering,

bution,

food

transportation, services,

supply and

and clerical

distri-

and secretarial;

Twenty-six classroom teachers;

One representative from the Oklahoma Association of College of Teacher Education;

One representative from the State Department of Education;

Three principals or assistant principals;

One administrator of classified personnel

from

Business Management Operations Department; 8.

One administrator from the Pupil

One administrator from the External

Services Department;

Funding

Department; administrator from Curriculum Services Department;

10.

One

11.

One administrator from Planning, Research

and

Evaluation Department;

12.

One administrator from Vocational/Technical Educat ion;

13.

and

One administrator from the superintendent's staff.

POLICY GCL/GDL, HUMAN RESOURCE DEVELOPMENT, FOR ACTION SEPTEMBER 17 CONT'D

43'3

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D POLICY GCL/GDL, HUMAN RESOURCE DEVELOPMENT, FOR ACTION SEPTEMBER 17 CONT'D

Policy GCL/GDL, Human Resource Development - Cont'd Dâ&#x2122;Ś

The Board wi11

appoi nt si xteen desi gnates from the list The designates appointed wi 11

of nominations.

in a desi gnate pool.

be pl aced

Designates from the designate pool

may be placed on the commi ttee by the steering commi ttee

to serve out the unexpired term of a committee member who resigns or

i s dropped from the commi ttee before the

end of their term. The major responsibilities of the committee are:

To develop and district that plan

recommend annually a plan for a

staff development program and to submit in writing

to the Board;

To make recommendations for the implementation of the staff development program to the superintendent;

Tq evaluate the district staff development program; and

To perform the duties outlined below.

Specifi c duties of the committee are:

To recommend annually a district plan for development and

training of certified and classified

staff;

To periodically review the guidelines for staff development established by the State Department of Education and to make recommendations

to the

superintendent for implementation of the state plan; 3.

To recommend changes in

the committee to

compliance with changes

statutes,

Department of Education regulations,

keep it in

State

or the com-

position of the district; 4.

To review and

recommend procedures and instruments

for district needs

assessment;

To recommend training programs for each major category of personnel;

To recommend criteria for approval

of proposals

staff development to the superintendent; 7.

identify and

development;

recommend

resources for staff

for

434

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

Policy GCL/GDL, Human Resource Development - Cont'd

To recommend

incentives for participation in

staff

development activities; 9.

To establish

such subcommittees and

necessary to accomplish

POLICY GCL/GDL, HUMAN RESOURCE DEVELOPMENT, FOR ACTION SEPTEMBER 17 CONT'D

task forces

the purpose of the

committee or to perform its assigned duties;

10.

To perform other duties as recommended or requested by the superintendent;

11.

To recommend an annual to the Board through

plan for staff development

the superintendent by March 31

of each year.

The superintendent shall

be responsible for developing

regula-

tions for implementation of this policy.

Mrs. Hill requested that, whenever possible, new or revised policies be submitted to the Board for approval at the time of the annual policy review. 5.

Dr. Wright recommended the naming of Stifel, Nicolaus & Company, Incorporated, as Financial Planning Consultant for a 1984 Bond Issue Election for a fee of $15,000. Dr. Wright explained he had received a last-minute request from Stifel Nicolaus to increase their fee to $18,000; however, they were willing to provide the service for the $15,000 originally quoted. Mrs. Hill made the motion, seconded by Dr. Heath, to name Stifel, Nicolaus & Company, Incorporated, as Financial Planning Consultant for a 1984 Bond Issue Election for a fee of $15,000; employment to become effective upon the execution of an employment agreement between the consultant's firm and the Board (fee same as 1983 Bond Issue fee).

#335

STIFEL, NICOLAUS & CO. NAMED 1984 BOND ISSUE FINANCIAL PLANNING CONSULTANT

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, abstain; Dr. Heath, aye; Mrs. Hermes, present. Five aye, one abstention, one present. Mrs. Hermes declared the motion carried.

Mrs. Hill requested an accounting of expenses from the 1983 bond issue (bonding attorneys, election expenses, etc.). 6.

Dr. Wright introduced a "green sheet" for item 6, Policy JECBC, Admission of Underage Children to Kindergarten, because of language added in the third paragraph. Mrs. Hill moved approval of the policy, seconded by Mrs. Donwerth, as follows:

ADMISSION OF UNDERAGE CHILDREN TO KINDERGARTEN

The Board believes that it maybe beneficial enroll law.

in kindergarten at

Therefore,

some children to

earlier age than specified by state

children four years of age whose fifth birthday

is after September 1 and before December 2 may enroll

district kindergarten class on

a tuition basis.

in a

Enrollment in a

R. #336 POLICY JECBC, ADMISSION OF â&#x20AC;&#x2122; UNDERAGE CHILDREN TO KINDERGARTEN, APPROVED

435

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D R. #336 POLICY JECBC, ADMISSION OF JNDERAGE CHILDREN TO (INDERGARTEN, APPROVED CONT'D

Policy JECBC, Admission of Underage Children to Kindergarten - Cont'd

be on a space available basis

or class will

particular school

after the completion of testing for mental district psychometrist.

The tuition charge will

maturity by a school

be assessed for the testing.

A fee will

to the per capita cost per kin-

be equal

year and must be paid

dergarten student for the previous school

semester in advance.

each

Underage children who have paid tuition to attend

a district school following year,

may attend

kindergarten

the first grade tuition free the

if they have successfully mastered the expected

kindergarten skills.

Children will

remain

the

kindergarten

following year tuition free if they do not master the required

skills. Underage children who have not

attended an Oklahoma City district

kindergarten or who have not been

garten

in another state will

following year.

legal

not be placed

Underage children living

attendance in kinder-

in the first grade the

in the district and

accredited kindergarten may transfer to a

attending private

district kindergarten on a tuition basis at the end of the first

semester and

upon successful

mastery of kindergarten skills may

attend first grade the following year Without paying tuition.

Underage children who have been or public school

School

legal

in another state or in

for military dependents may be

a district school. skills,

Upon successful

the child will

attendance in a private a Department of Defense

legally enrolled and attend

completion of kindergarten

be eligible for the first grade tuition

f ree. Students who have paid tuition and move out of the district prior

the end of the semester will be reimbursed according to the

following schedule:

If a child drops out of the program between the first

and

third week of the semester the district will

burse 80% of the

reim-

semester's tuition.

If the child drops out of the program between the

fourth and ninth week of the semester the district will reimburse 40% of the semester's tuition. C.

After the ninth week of the semester no reimbursement of the tuition will

be made.

436

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 6.

Policy JECBC, Admission of Underage Children to Kindergarten - Cont'd

R. #336 POLICY JECBC, ADMISSION OF UNDERAGE CHILDREN TO KINDERGARTEN, APPROVED CONT'D

Mrs. Hill proposed the addition of the following sentence in the first paragraph, following the word "psychometrist": The child to be approved for admission to kindergarten must score on the V.A.N.E. a. mental age of five years". Ms. Brody asked that the word "at" be changed to "by" in the third paragraph, sixth line, following the words "on a tuition basis". Mrs. Hill, who made the motion, and Mrs. Donwerth, the second, both agreed to the changes. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

Ms. Brody made the motion, seconded by Mrs. Donwerth, to approve Policy KG, Community Use of School Facilities, as follows:

R. #337 POLICY KG, COMMUNITY USE OF SCHOOL FACILITIES, APPROVED

COMMUNITY USE OF SCHOOL FACILITIES

The Board encourages the public use of school temporary basis. shall

facilities on

Authorization for use of school

facilities

not be considered as endorsement of or approval

of the

activity group or organization nor the purposes they represent.

Authorization of the use of school sponsibility of the Superintendent.

best serve the public,

will has

been established.

classified as listed.

To ensure that facilities

using the facilities will

with priority for use

facilities

in the order

have first priority

School-sponsored activities shall

and scheduled

be the re-

a list of priorities and user fees

Groups

listed below,

facilities shall

activities for other groups may be canceled if the

are needed "for school

functions.

PRIORITIES Class

Class II

FOR SCHOOL DISTRICT ACTIVITIES

School-sponsored activities for students;

School-sponsored activities for parents;

Adult-community education classes sponsored by the district.

and

RECREATIONAL AND EDUCATIONAL PROGRAMS IN THE DISTRICT A.

School-related groups and organizations (sponsored by the school); a

Youth-serving agencies Girl Scouts, etc.

City Park

Parent and/or community organizations sponsored programs approved by the district for youth of the district;

such

and Recreation

as Boy Scouts,

sponsored programs;

437

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D POLICY KG, COMMUNITY USE OF SCHOOL FACILITIES, APPROVED - CONT'D

Policy KG, Community Use of School Facilities - Cont'd

Class III

Class IV

Public institutions providing post-secondary education for educational programs;

District employee organizations;

Adu1t/Community education groups sponsored by local groups (not sponsored by the district).

and

CIVIC AND SERVICE USE (deposit may be required prior to using facilities, if charges are involved)

Community organizations of a civic or service nature;

Church-sponsored activities for youth of the district;

Local nonschool groups raising money for approved charitable purposes;

County,

Local

Adult groups

â&#x20AC;˘G.

Local organizations (residing in the district) if no fees are charged;

Alumni

Elected officials (may not use facilities for the purpose of campaigning for office); and

State recognized political cinct meetings.

PRIVATE

city,

state,

water boards,

and federal commissions,

(residing

agencies; etc.;

in the district);

groups;

INTEREST GROUPS

parties for pre-

(Deposit wi 11- may be required prior to using facilities)

Out-of-district groups;

Profit-making organizations; -afi-d

Organizations collecting admission fees or donations to their treasury (including church groups for activities ot-dor- ^h-a-n- such as church services, ath1etic events and practice); and

Use by private school for activities other than academi~c~instruction.

CHARGES The following is

cl asses:

a schedule of fees to be paid by the various

N7C

N/C N/C 2O.O0/hr

N/C ~WC 10.00/hr

N7C

FIELDS

KITCHEN- “FLAYING-----

10.00/hr 10.00/hr

10.00/hr(l) 10.00/hr

SECURITY GUARD

N/C

I 11 III IV

10.00/hr 10.00/hr

107007fir(l) 10.00/hr TO'.OO/hr(l) 10.00/hr 10.00/hr 10.00/hr

COOKS

20.00/hr 20.O0/hr 20.OO/hr

2O.00/hr(l)

SUPERVISOR

LABOR COSTS IF REQUIRED

CUSTODIANS

5.00/hr

5.0o/hr

5.00/hr(l)

STUDENTS

N/C 12750/nr 12.S0/hr 12.S0/hr

T 1

N/C N/C 10.00/hr(2)

n 7c

FIELDS

10.00/hr 10.00/hr 10.00/hr

GUARD

' SECURITY

10.00/hr(3) 10.00/hr 10.00/hr 10.00/hr

CUSTODIANS

10.00/hr 10.00/hr

10.00/hr(3) 10.00/hr

COOKS

20.00/hr 20.00/hr

20.00/hr(3) 20.00/hr

SUPERVISOR

KITCHEN- “PLAYING----- ---------------------------------- LABOR-COSTS-IF REQUIRED

118165" appHcabFe-Ottober-1-5-through -March- ■St-.- 1)0- charge -for-use of- fati-Hty-be tween -April 4r and -October -14.Rates will be increased by one-half for use of facility between October 15 and March 31. Extracurricular labor costs will be paid from the school's activity account. Extra charges will be made for setting up chairs, special lighting, etc.

30.00/hr 2

T" T’

—crass— LARGE INSIRUCITONAL’ AREA, CAFETERIAS $ ROOM MULTIPURPOSE ROOMS AND AUDITORIUMS N/C n 7c 20.00/hr T 10.00/hr 20.00/hr T 10.00/hr 20.00/hrl 2 40.00/hr 2

5.00/hr 6.00/hr 5.00/hr

5 ^O/hr (3)

STUDENTS

ELEMENTARY SCHOOLS - (Weekends, school holidays, and when school is not in session and building staff members are not on duty.) Hourly rental rate does not include required supervision, cook's services, policeman, etc., which may be required by the building principal.

15700/h“r T’ 15.00/hr 1

GYM

CLASS’

h" 1 . -2-. 2 -3-. 3 -4-.

N/C 10.00/hr

N/C N7C

AREA, CAFETERIAS 1. MULTIPURPOSE ROOMS AND AUDITORIUMS iI7c N/C N/C 30.00/hr

Extracurricular labor costs will be paid from the school's activity account. Extra charges will be made for setting up chairs, special lighting, etc.

SCHEDULE II:

1. 2.

-ITT IV

TT7C

I n

ROOM

—CL’ASS------- TA1TGE“TNSTRUCTTONAL" '

ELEMENTARY SCHOOLS - (Regular school days when building staff members are on duty.) Hourly rental rates do not include labor charges. For special supervision, cook's services, policemen, etc., the building principal will determine the amount and type of labor required.

N/C N7c ’’20.00/hr

GYM

CLASS’

SCHEDULE I :

FEE SCHEDULE FOR FACILITY USE

5=> n o o -q to "u ~n o o • ■on si— 30 >-< co 3 •-< o r- o cz n co < UTZ m —I o i—< --a o i-t o —I m i— -< o

4 4

EXTRA

2 2/

2 2

EXTRA

co 00

1. 2. -3.3 A. 4 5. 5 6.

I II III

CLASS

N/C N7C 20.00/hr

CLASS ROOM N/C

LRG. INSTRUCTIONAL KITCHEN AREA I CAFETERIA R7C R7C N/C N/C N/C N/C 40.OO/hr 30.00/hr

AUDITORIUM CAFETORIUM N7C N/C fi/C 4O.00/hr

----------------------------------- TAUOR“COS rS~IF REQUIRED---------------------------------------------SECURITY CUSTODIANS SUPERVISION STUDENTS EXTRA cooks GUARD S.0O/hr(3] 10.00/hr(3) I0.00/hr(3] 10.00/hr(3) 2O.OO/hr(3) 10.00/hr 20.00/hr 4 5.00/hr 10.00/hr 10.00/hr 10.00/hr 2O.0O/hr 4 10.00/hr 10.00/hr N/C 5.00/hr 20.OO/hr ltf-.OO/hr 4 10.00/hr 10.00/hr 10.00/hr 5.00/hr

PLAYING FIELD N7T N7C

.CLASS LRG. INSTRUCTIONAL AUDITORIUM KITCHEN AREA & CAFETERIA ROOM CAFETORIUM N7c N/C N/C N/C 15.00/hr 3) 15.00/hr 3) 25.00/hr 3 25.00/hr T 15.00/hr 3) 25.00/hr 3 15.00/hr 3] 25.00/hr 3 ^UtOO/hr 50.00/hr 4 50.00/hrl 30.00/hr

^71 PLAYING FIELD N/C N/C N/C 10.00/hr

LABOR COslS IF NEL UTRED

SECURITY CUSTODIANS SUPERVISION COOKS GUARD lO.OO/hr(5J 10.OO/hr(5) 10.OO/hr{5] 20.OO/hr(5) 10.00/hr 10.00/hr 10.00/hr 20.00/hr 10.00/hr 10.00/hr 10.00/hr 20.00/hr 10.00/hr 10.00/hr 20.0o/hr 10.00/hr

EXTRA

6 6 6 6

STUDENTS

5.00/hr(5) 5.00/hr 5.00/hr 5.00/hr

(Weekends, school holidays, and when school is not In session and building staff members not on duty.) The hourly rental rates do not include labor charges. The building principal or/his designee will determine the amount and type of labor required.

See following schedule for Capitol Hill Senior Field House and Northwest Classen Spectator Gym. See following for schedules for use of specific fields. Rates-applicable -October. 45. through- MarGh-31.- -No-charge-for -use-ef-the- f act 14 ty-be tween-ApH+ 4-and-October-H. Rates will be increased by one-half for use of facility between October 15 and March 31. Extracurricular labor costs will be paid from the school's activity account. Extra charges will be made for setting up chairs, special lights, etc.

GYM N7C 20.00/hr 20.00/hr 4O700/h"r

HIGH SCHOOLS & MIDDLE SCHOOLS:

See following schedule for Capitol Hill Senior Field House and Northwest Classen Spectator Gym. See following for schedules for use of specif fields. Extracurricular labor costs will be paid from the school's activity account. Extra charges will be made for setting up chairs, special lights, etc.

H7C 30.00/hr

n 7c

GYM N/C

—m—

SCHEDULE IV:

1. 2. 3. 4.

I II ill IV

CLASS

SCHEDULE III: HIGH SCHOOLS & MIDDLE SCHOOLS:* (Regular school days when building staff members are on duty.) Hourly rental rates do not Include labor charges. The building principal or his/her designee will determine the amount and type of labor required.

FEE SCHEDULE FOR SCHOOL FACILITY USE

4^ CO <D

440

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 7.

Policy KG, Community Use of School Facilities - Cont'd

Class

IV charges of the fee schedule shall

prevail for money-

raising ventures for a Class III organization's own treasury or

district equipment fee will

A fee may be charged for the use of

gain.

for private commercial

(audio-visual,

business machines,

The

etc.).

be commensurate with maintenance and/or replacement

costs. The Board -e4 Educati-on has the right to assign concession rights.

Buildings shall

close at the time the custodian goes off duty.

Groups using facilities open shall

pay a rental

beyond the regular times buildings

rate plus

custodial

charges as shown on the fee schedule. used,

the charge for the rental

are

and/or supervision

If air conditioning is be at a rate of one

areas will

and one-half times the regular charge.

Commercial

days.

may be scheduled on Sundays or holi-

rentals w-i-lT

If rental

conditions cause a major movement of equipment or

furniture or cause special

erecting of any added equipment,

cost of setting up of special equipment shall

be an

added

provide liability insurance necessary,

equipment or the removal

rental and

charge.

the

of special

Organizations will

security personnel, when deemed

for the protection of school

district property,

equip-

ment and personnel .

When a fee is required,

the fee will

be established that is not

less than the cost for two hours for use of facilities and the

required labor. CHARGES FOR USE OF OTHER FACILITIES

CAPITOL HILL SENIOR HIGH FIELD HOUSE AND NORTHWEST CLASSEN SPECTATOR GYMNASIUM CHARGES WILL BE

For basketball

game(s)

played by local

than Oklahoma City Public Schools), games, B.

etc.,

game(s)

professional

per session.

parochial

(other

school

$50 per playing session.

For commercial games,

schools

which would include promoted

games

(other than local

use), $300

R. #337 POLICY KG, COMMUNITY USE OF SCHOOL FACILITIES, APPROVED - CONT'D

441 MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

â&#x20AC;&#x2122;OLICY KG, COMMUNITY USE )F SCHOOL -ACUITIES, APPROVED - CONT'D

Policy KG, Community Use of School Facilities - Cont'd C.

For noncommercial

tournament use when sponsored by other

than Oklahoma City Public Schools,

such as

tournaments,

state tournaments,

special

regional

arrangements

tournaments,

high school

and charges to be administered by

the designated representative of the Superintendent's office. D.

When these gymnasiums than

are rented for the purposes other

athletic contests,

the conditions

and charges

shall

be:

For auditorium exhibitions,

conventions,

by civic organi-

general

assembly purposes

zations

(or groups other than Oklahoma City

Public School

groups)

a rent of $25

session.

For commercial

will

local

involved

auditorium-type exhibitions,

be for

conventions,

than

uses where the rental

or general

and civic organizations,

school

charges will

assembly purposes other the

be $300 per session.

SWIMMING POOLS

Swimming pools may be rented to only.

local

Renter will meet requirements

community groups as outlined by

City and State pertaining to lifeguard on duty.

Rental

rate, $10 per hour.

ADMINISTRATION BUILDING

District-related organizations,

such as Parent-Teacher

Association and recognized employee organizations, may

use the auditorium when purposes

will

not in use for school

during the normal

working hours.

not be rented on school

district

The building

or national holidays.

same policies that apply to school

buildings will

The

apply.

442

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D

Policy KG, Community Use of School Facilities - Cont'd STADIUMS

The

use of a district stadium will

the

appropriate

be arranged through

stadium boards.

BASEBALL AND FOOTBALL FIELDS A.

practice fields and tracks must

and football

Baseball

be rented or scheduled by negotiation between the prospective renter and the school's principal,

to the approval

When requests

subject

of the Board's business manager.

are made for the use of football

fields

for the purpose of a community recreation program such

as midget football

games,

etc.,

be $25; C.

games,

special

community league

during daylight hours,

lighted rental

the rental

use charges will

rate will

be $50.

be rented for daytime programs only.

Cinder tracks shall

Renter shall furnish all proposed track meet.

equipment necessary in staging

Daily rate is $50 regardless of

length of meet day. D.

Baseball

when rented by schools

fields,

the Oklahoma City school

system,

parochial

public schools from outlying districts,

universities shall if.admission

renters

be rented

not included

at a rental

schools;

colleges

and/or

rate of $25

not charged for the facility.

in the category described above should

included

charge admission,

then

a rental

rate of $50 will

assessed. E.

Baseball fields Classen,

(baseball

Capitol Hill,

when rented to boys'

diamonds)

located at Northwest

and Star Spencer High Schools,

baseball

leagues

(leagues,

boys

R. #337 POLICY KG, COMMUNITY USE OF SCHOOL FACILITIES, APPROVED - CONT'D

443

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D POLICY KG, COMMUNITY USE OF SCHOOL FACILITIES, APPROVED - CONT'D

Policy KG, Community Use of School Facilities - Cont'd

the 14 to 17 age bracket)

shall

a rental

The sponsor of the game or games

rate of $20 per game.

be responsible for the field preparation,

shall

dragging,

ing lining, games;

and mowing

includ-

its

(if desired) for

also to be responsible for the trash or debris immediately after ..each of

area

cleanup of the field and

games-r^ and any damage to the area also provided

its

that a majority of the â&#x2013; b-o-ys-, home team(s)

Schools.

shall

persons

on the

players

be students from Oklahoma City Public

Renting groups shall

admission^ f-ee&

be permitted to charge

-be exceed -$4 pee person, -pee game-.-

CHARGES FOR USE BY GHURCH S4RV4G&S-

be rented

RELIGIOUS GROUPS

The use of school facilities for â&#x2013; ebur-ch rel i gi ous pur-

poses may be granted on

a temporary basis, -dee -be-

emerge noy eend-i-bbens-,- not to exceed one year.

request is made,

by a ehurch religious group,

use of the facilities, an

If a for the

the superintendent shall

agreement with the requesting group.

Such

develop

agreements

must have Board- approval. B. .

Religious groups may lease school conducting

ath1etic programs for K-12 students but not

for conducting

shall Such

athletic f aci 1 i ties for

academic programs.

develop an

The superintendent

agreement with the requesting group.

argreements must have Board approval. MISCELLANEOUS PROVISIONS

RECREATIONAL FACILITIES (incorporated cities within the district) A.

The superintendent may develop

agreements with

incorpo-

rated cities within the district for use of recreational facilities when the facilities are educational

programs.

that a financial

Such

burden will

not needed for

agreements

shall

stipulate

not be placed on the

district for administration of any agreements. agreements must have Board approval.

All

444

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 7.

Policy KG, Community Use of School Facilities - Cont'd

ALCOHOLIC BEVERAGES - SMOKING

The use of alcoholic beverages or contolled dangerous

substances is prohibited on school

premises.

R. #337 POLICY KG, COMMUNITY USE OF SCHOOL FACILITIES, APPROVED - CONT'D

Smoking

prohibited except in designated areas.

SCHOOL FACILITIES SHALL NOT BE USED FOR:

Meetings which promote

subversive teachings and doctrines

contrary to the spirit of American

institutions;

Activities tending to cause unrest

which

the community or

reflect upon or promote discrimination against

citizens of the United

States because of race,

color,

or sex;

campaign purposes except for precinct

Partisan

political

meetings

held by state recognized political

parties;

Any activity that may violate the patterns of good taste, to

manners

or morals,

the buildings,

Any purpose

or be destructive or

grounds,

injurious

or equipment;

school

in conflict with

district objectives;,

and

Private schools offering programs competitive with

programs

offered by the

approved

athleti c

District,

except for Board

programs.

During discussion of the revised policy, Mrs. Hill stated she disagreed with the words "except for Board approved athletic programs", which appeared in the last line of the policy. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, no; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. Six aye, one no. Mrs. Hermes declared the motion carried.

A motion was made by Mrs. Hill and seconded by Ms. Brody to approve Policy JHCD, Administering Medicines to Students, as follows:

ADMINISTERING MEDICINES TO The Board recognizes

that under certain

prescription medicine"

employees. medicine"

may be

The following

dispensed:

STUDENTS

circumstances

dispensed to

procedures will

students by be

used when

"filled district "prescription

R. #338 POLICY JHCD, ADMINISTERING MEDICINES TO STUDENTS APPROVED

/â&#x20AC;˘ 445

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D R. #338 POLICY JHCD, ADMINISTERING MEDICINES TO STUDENTS, APPROVED CONT'D

Policy JHCD, Administering Medicines to Students - Cont'd

"Prescription medicine"

contained in

a prescription

tion

of the medication..

Only

the following

personnel

administer medicine at in

the absence of

school the

school:

such

the

authorized

the

nurse,

the

and

nurse

name of prescriber,

shall

employees who have been

school

of the pharmacy,

and directions for the administra-

number,

prescription

school

guardian

shall

of the

the

given

school

medication

during

written

sign

and

authorized

shall

the

bring

"Parental shall

Medication

shall

directions for the

any

same.

All

keep on

attends,

file

of the

form

student

administer the medication.

Each

school

keep

a record of the name of the

any medicine

the

listed

as otherwise

prescribing

stored,

persons other than

administered,

and

the medicine

be properly

will

medicfne was

the

the written

pursuant to

in writing by the physician

in which

student.

administration

readily accessible to

requiring

student

Authorization"

administered

medicine shall

has

the medication

the physician's order form (JHCB-E3)

authorized

parent or

administer the

authorization of the parent or guardian

administer medicine to the

the

the medication

school, the student

Each school

(JHCB-E1).

E. '

unless

authorization

school

nurse of the

complete

requiring

parent or guardian

The

in writing by

principal

administered

student

medicine.

school

nurse,

principal,

school

designated

school

administer medicine.

No medicine

which

a label

address

name of patient,

of filling,

date

with

vial

the name and

correctly states

as medication

defined

and

the

not

the persons who â&#x2013;

administered

shall

student to whom the

the date

the medicine was

administered

administered,

the name

the medicine,

the type or name of medicine which was

of the person

who

446

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D 8.

Policy JHCD, Administering Medicines to Students - Cont'd administered,

the dosage of the medicine which was

administered,

and

nistered.

form

the time the medicine was

admi-

R. #338 POLICY JHCD, ADMINISTERING MEDICINES TO STUDENTS APPROVED

The "Log of the Administration of Medicine"

(JHCB-E2)

record of all

shall

be used by each

medicine

administered

school

during

to keep the

each

school

year.

Mrs. Hermes asked that paragraph G be changed to read, "Under no circumstances will se-hool nurse any school personnel administer routine "allergy injections" or any other type of injection at school to personnel or students. Mrs. Hill and Ms. Brody agreed to change their motion to include that revision.

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, abstain; Dr. Heath, aye; Mrs. Hermes, aye. Six aye, one abstention. Mrs. Hermes declared the motion carried. 9.

Ms. Brody made the motion, seconded by Mrs. Hill, to approve an agreement between the Oklahoma City Public Schools and XPTLA, Inc., to permit XPTLA, Inc., to use Classen High School and West Nichols Hills Elementary School for one (1) day as location for filming a made-for-television movie. XPTLA, Inc., to provide necessary liability insurance and pay for any overtime pay required for District personnel due to the agreement. XPTLA, Inc., shall pay to the District $50 per school per day as consideration for filming at the buildings listed. If more than one shooting day is required, XPTLA agrees to pay to the District an additional $50 per shooting day per school. (Agreement has been approved by the District's attorney as to form and content.)

R. #339 APPROVAL OF AGREEMENT WITH XPTLA, INC., TO FILM AT TWO DISTRICT SCHOOLS

10. Mrs. Donwerth made the motion, seconded by Ms. Brody, to vote separately on items a, b, and c of the following list of requested travel:

At General Fund Travel Expense to the District

(a)

Elton Matthews, Principal, Northeast High School, National Recognition Awards Program, Washington, D.C., August 23-18, 1984. Confirmation

(b)

Susan Hermes, President, Board of Education, National Recognition Awards Program, Washington, D.C., August 26-28, 1984. Confirmation

(c)

Darrel Shepard, Director, Business Management, 70th Annual ASBO Meeting, Atlantic City, NJ, October 15-18, 1984.

At No General Fund Travel Expense to the District

(d)

*Mary W. Ashburn, Teacher, Jefferson Middle School; Barbara Pendergast, Teacher, Jefferson Middle School, NCTM Meeting, Tulsa, OK, November 8-10, 1984.

(e)

Jack Isch, Special Assistant to the Superintendent, 1984 Legislative Conference, Washington, D.C, September 17-22, 1984.

(f)

Lessie LeSure, Coordinator, Student Intervention Program, National Forum on Alcohol & Drug Dependency: Youth, Families, Schools and Courts, St. L*buis, MO, September 30-0ctober 3, 1984.

(g)

Allison Patrick, Senior Research Associate (Chapter I), Two Micro Computer in Education, Portland, OR, November 13-16, 1984.

*Registrati on to be paid by District

MOTION TO VOTE ON TRAVEL ITEMS SEPARATELY

447

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

SUPERINTENDENT'S REPORT - CONT'D MOTION WITHDRAWN

R. #340 PROFESSIONAL TRAVEL APPROVED

REMARKS SUPERINTEDENT

Following discussion of confirmation travel requests, Mrs. Donwerth withdrew her motion and Ms. Brody withdrew her second. Mrs. Donwerth then made a motion, seconded by Dr. Heath, to approve all travel items listed. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, abstain. Six aye, one abstention. Mrs. Hermes declared the motion carried.

Remarks Dr. Wright said the first day of school (September 4) went smoothly. He said he had visited a couple of the buildings, and the rooms and buildings looked prepared and good instruction was taking place. He reported that despite theft of some bus batteries at both bus yards bver the weekend, all routes were made and the bus transporation, in general, went well.

Dr. Wright also mentioned that Elton Matthews has been contacted by several recruiters, coming on the heels of the naming of Northeast High School as one of the 202 outstanding high schools in the country. Dr. Wright said Mr. Matthews has been persuaded to stay with the District.

PERSONNEL REPORT R. #341 PERSONNEL REPORT APPROVED

Mrs. Hill made the motion, seconded by Ms. Brody, that the following persons be employed as of the effective date specified, and that contracts or assignment notifications with the appropriate persons herein listed be approved as executed in the name of the district by the Superintendent or person by him designated; also, that other personnel recommendations and information listed be approved. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

8-28-84

8-28-84 8-28-84 8-28-84

8-28-84 8-28-84

8-28-84 8-28-84 8-28-84

8-28-84 8-28-84 8-28-84 8-28-84 8-28-84

8-28-84

Star Primary

Jefferson Computer Education Heronville/Shld. Hts. Kinderqarten

External Funding Speech Patholoqist Mark Twain Primary

Curriculum Elem Gen Choral Music

Hoover Instrumental Music External Funding Speech Patholoqist'

Capitol Hill Middle Chapter I Math Rogers Math

Children's Med. Ctr. Special Education

External Funding Speech Patholoqist External Funding Speech Patholoqist

Capitol Hill High Science

Babcock, Patricia

Bobier, Linda

Brewer, Debra

Burrows. Judith

Cooksey, Phillis

Crosby, Allyson

Forcina, Michael

Guillory, Theresa

Haring, Catharine

Knauf, Diane

Lutis, Linda

Meister, Susan

Murrell. Linda

Orseno, Joseph

EFFECTIVE DATE

External Funding Speech Patholoqist

ASSIGNMENT

Abrams, Nellie

CERTIFICATED:

NAME

18372.

16815.

14700.

18246'.

18372.

15250.

14700.

14803.

14000.

16471.

15330.

14803.

16859.

13700.

$15645.

ANNUAL:

SALARY

Smith, Bertha

Sammuels. Ruby

Samadi, Ronda

Reddish, Irene

Pavese, Angelea

Ladd, Donna

Hollins, Anqela

Boylan, Beverly

CLERICAL:

SUPPORT:

Frazey, Sandra

PROFESSIONAL-OTHER:

NAME

PERSONNEL EMPLOYMENTS

8-28-84 '

8-28-84 8-28-84

Dewey Aide Rancho Aide

Webster Aide

8-28-84

' 8-28-84

Polk Aide

8-27-84

8-28-84

Dewey Attendance Clerk

West Nichols Hills Aide

8-2.S-84

8-27-84

8-28-84

EFFECTIVE DATE

Moon Aide

Burbank Secretary

Health Services K-5 Nurse

ASSIGNMENT

735.

760.

735.

.760.

735.

368.

373..

735.

$ 800.

MONTHLY:

$13700.

ANNUAL:

SALARY

Bus Driver

Bus Driver P.T.

Bus Driver

Allen, Rebecca

Barbee, Nun

Cooper, Katherine

Edwards, Curtis

Gilliland, Randy

Hal 1, James

Hann, Leon

TRANSPORTATION:

White, Johnny

Driver/ Warehouse Worker

Helper

Saunders, Goldie

SUPPLY:

Helper

Hale, Vernie

8-27-84

8-20-84

490.62

245.31

490.62

$ 920.

MONTHI Y-

4.53

$ 4.53

Porter, Susan

Ponds, Charles

Perry, Pamela

Penninqton, Franklin

Bus Driver

8-21-84

8-20-84

490.62

8-20-84

Parchman, Charles

8-20-84

490.62 8-20-84

Bus Driver Bus Driver

490.62

8-20-84

Bus Driver

Moore, Lowell

Ojago, James

490.62

8-20-84

490.62

Bus Driver

8-20-84

Bus Driver

Mason, Steve

490.62

$ 490.62

SALARY

McCarver, John

8-20-84

Bus Driver

Lawson, Charles

Bus Driver

8-20-84

Bus Driver

Knight, Debora

Marshall, William

8-20-84

Bus Driver

Hopkins, Roy

Helsel, Ronald

8-20-84

EFFECTIVE DATE

4 , 1984 -

8-20-84

8-15-84

9-04-84

8-06-84

Bus Driver

ASSIGNMENT

Hefner, Jerry

HOURLY:

NAME

FOOD SERVICE:

SALARY Bus Driver

EFFECTIVE DATE Harper, Darnese

ASSIGNMENT

SUPPORT:

NAME

PERSONNEL EMPLOYMENTS

MINUTES OF MEETING OF SEPTEMBER

CONT'D

Bus Driver

Rhamy, John

Roach, Robert

Steele. Leo

Stevenson, Kay

Thomas, Madqe

Walker, Sedonia

Washburn, Jack

Williams, Josephias

Willis, Ila

Anglin, Marc

Rogers Custodial Worker

Bus Driver

Rainge, Wilbert

SERVICE:

Bus Driver

ASSIGNMENT

Pressley, Gossie

TRANSPORTATION:

SUPPORT:

NAME

8-20-84

8-23-84

755.

490.62

8-20-84

490.62

245.31

490.62

$ 490.62

MONTHLY:

SALARY

8-20-84

8-27-84

8-20-84

EFFECTIVE DATE

8-09-84

8-01-84 8-14-84

8-22-84 8-06-84 8-20-84

Capitol Hill Middle Custodial Worker Classen Custodial Worker

Buchanan Custodial Worker Custodial Services Custodial Worker

All Schools Relief Custodian Hayes Custodian

Hudspeth, Royce

8-10-84 8-16-84

BAT Electrician BAT Heavy Const. Op.

Newman, Art Witt, Michael

MAINTENANCE:

Walters, Everett

Tucker. Paulena

Taylor, David

Snell, Burrel

Rose, Oscar

8-02-84

EFFECTIVE DATE

All Schools Relief Custodian

ASSIGNMENT

Chukwukomma, Ernesto

NAME

PERSONNEL EMPLOYMENTS

1594.75

$ 2330.

MONTHLY:

810.

825.

755.

745.

805.

745.

$ 800.

SALARY

6-01-84 6-01-84

6-01-84 6-01-84 6-01-84 6-01-84 6-01-84 6-01-84

6-01-84 6-01-84

Pierce Primary

Grant Special Education Garden Oaks Intermediate

Harding Reading/Math Jackson Learning Center Willow Brook Kindergarten Prairie Queen Special Education

Douglass Business Capitol Hill Middle Media Specialist

Southeast Social Studies/Coach

Rancho Primary

Boatman, Stella

Bowers, James

Byers, Floyd

Caperton, Brenda

Childs, Lois

Cox, Mary Wise

Cullinan, Kathleen

Gunter, Patricia

Holland, Deborah

Perkins, Jack

Ponder, Karen

9-14-84

EFFECTIVE DATE

Capitol Hill Middle Math

Community Affairs Coord. School Vol.

ASSIGNMENT

Bartos, Judeen

CERTIFICATED:

Ficklin, Vicki

ADMINISTRATIVE:

NAME

6-01-84

6-01-84 6-01-84

Classen Special Education

Western Village Primary

Star Spencer EMH/Focus

Rowlan, Donna

Caviel, Terri

Carley. Nadine

Bourimaronq. Watsaly

Berrios, Egle

6-30-84

6-01-84

Davis Aide

Polk Aide

5-31-84

External Funding Aide

5-31-84

External Funding Aide

4 , 1984 -

Beihl, Lastemia

CLERICAL:

SUPPORT:

Williams, Jimmie

Sheueckuk, Harlene

6-01-84

Edgemere Physical Education

Pults, Phyllis

Root, Kathy

EFFECTIVE DATE 6-01-84

ASSIGNMENT Burbank Intermediate

NAME

PERSONNEL TERMINATIONS

MINUTES OF MEETING OF SEPTEMBER

CONT'D

6-01-84

5-31-84 6-01-84

5-31-84 5-31-84 5-31-84 6-01-84

Western Village Aide

Rancho Aide

External Funding Aide

Bilingual Program Aide

External Funding Aide

Bilingual,Program Aide

Lauffer, Paula

Morehead, Sherry

Ngo, Vinh

Nguyen, Due

Nguyen, Nga

Phiromhouane, Inthanouso

Riggs, Eugenia

Saveng, Sy

Lanning, Mary

Keith, Kathleen

Howe, Dina

Hale, Vernie

Helper

Traveling Manager

5-31-84

8-16-84

6-01-84

o TU “O TO o ”o m m • z "o “u to —I to o co -OXIOW CT < -4 Z m z i—» ct m r_ i

Barnes, Kathy

8-07-84

4 , 1984

Alexander, Charline

FOOD SERVICE:

Zoth, Nikki

Zanabria, Rosario

Younqer, Noemi

Thao, Moc

Smith, Ruthle

Helper

6-07-84

Eiigene Field Secretary

5-31-84

External Funding Aide

Kriegal, Mara

5-31-84

External Funding Aide

6-01-84

Rancho Aide

Horn, Debra

5-31-84

External Funding Aide

8-31-84

Personnel Services Contract Clerk

Holloway, Patricia

6-01-84

Bilingual Program Aide

5-31-84

External Funding Aide

Hann, Amphay

6-10-84

Moon Clerk

5-31-84

External Funding Aide

Dao, Kim Hoa

5-31-84

Simmons, Alba

External Funding Aide

6-01-84

Bilingual Program Aide

Chansy, Phet

6-01-84

Bilingual Program Aide

Shaulareb, Laila

EFFECTIVE DATE

CLERICAL:

ASSIGNMENT

5-31-84

NAME External Funding Aide

EFFECTIVE DATE Serano, Maria

ASSIGNMENT

PERSONNEL TERMINATIONS

SUPPORT:

NAME

MINUTES OF MEETING OF SEPTEMBER

CONT'D CH no

Helper Helper

Steward, Rosie

Wallace, Joanie

8-30-84 8-17-84 8-24-84

8-17-84

8-15-84 7-30-84 7-30-84

7-30-84

Fillmore Custodian All Schools Custodial Worker Rancho Custodial Worker

Putnam Heights Custodial Worker Lee Custodial Worker

Buchanan Custodian Parmelee Custodial Worker Bodine Custodial Worker

Foster, Michael

Hall, David

Hamilton, Betty

Mitchell, Terrence

Oneke, Sampson

Prince, Alonzo

Trench, Bobby

5-31-84

EFFECTIVE DATE

Estell, Brian

SERVICE:

1st Baker

ASSIGNMENT

LeBlanc, Lucille

FOOD SERVICE:

SUPPORT:

NAME

PERSONNEL TERMINATIONS ASSIGNMENT

EFFECTIVE DATE

J? “o ~o TO O < m o ZJ m -u O TO —I

U m to CZ) O TZ z m

GO -P* i—*

/U •

o o

TO m -o

“O m

MINUTES OF MEETING OF SEPTEMBER

4 , 1984 CONT'D

_p-> cn Co

NAME

8-27-84 8-27-84 8-27-84 8-27-84

Bodine Primary

Webster Math

Hoover Art

Heronville Primary

Hahn, Dorothy

Smith, Deborah

Turner, Lory

Weir, Laura

Jackson, Tammy

SERVICE:

8-09-84

8-27-84

Lafayette Primary

Garner, Darla

Capitol Hill Middle Custodial Worker

8-27-84

Special Services Speech Pathologist

Bryant, Vicki

Funderburgh, Gloria

CLERICAL:

SUPPORT:

Sa Hard, Cheryl

CERTIFICATED:

PERSONAL LEAVE:

Morava, Carol

Curry, Flora

CERTIFICATED:

MEDICAL LEAVE:

Osborn, Sarah

Planning Res. & Eval. Secretary

8-30-84

8-27-84

Capitol Hill Middle Language Arts

Capitol Hill Middle Learning Center

8-27-84

EFFECTIVE DATE

Roosevelt Math/Science

Grant Industrial Arts/Math

ASSIGNMENT

(

SALARY

O>7D o "u m z "u -□ —I 70 O - O 70 CT < —I m CT

70 co =#= o co 2:

"O 70 m •

4 , 1984 -

SUPPORT:

8-27-84

Harding Social Studies

Barker, Charles

CERTIFICATED:

SALARY

CERTIFICATED:

EFFECTIVE DATE

STUDY LEAVE:

ASSIGNMENT

PERSONNEL LEAVES AND OTHER

PARENTAL LEAVE:

NAME

MINUTES OF MEETING OF SEPTEMBER

CONT'D -P=» CH

455 MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING L #342 â&#x20AC;&#x2122;AYROLLS AND ENCUMBRANCES APPROVED

1. #343 â&#x20AC;&#x2122;URCHASING APPROVED

Payrolls and Encumbrances

A motion was made by Mrs. Donwerth and seconded by Mrs. Hill to approve Item 1, Ratification of August, 1984 payrolls; Item 2, Authority to issue September, 1984, payrolls; and encumbrances as listed for August 2-28, 1984. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. (Copies on file in the office of the Clerk.)

Purchasing Ms. Brody made the motion, seconded by Mrs. Donwerth, to approve purchasing items 1-24 as follows:

Custodial Supplies Purchase of custodial supplies (cleaner, pad holders, towels, brooms, wax, stripper, etc.) for use by Custodial Services (warehouse stock) from the following companies which submitted the low quotations on specifications and/or general conditions (38 mailed - 24 returned):

D. B. Services Oklahoma Paper Company Morrison Paper Company Cardinal Paper Company Tyler-Simpson Company Carpenter Paper Company Craver Supply Company Bolton's, Inc. Shipman Enterprises Fairway King Miller-Norris Company Share Corporation Rochester-Mi dland United Laboratory Central Plumbing & Supply

Total 2.

198.72 8,919.80 14,908.32 45,835.44 3,759.70 33,159.20 6,526.41 750.00 466.44 1,758.60 875.16 14,850.00 5,401.40 1,174.25 198.72

$138,782.16

Custodial & Building Maintenance Supplies

Purchase of materials and supplies for school custodians and building maintanence (bits, batteries, drills, blades, sprinklers, cutters, pliers, etc.) for use by the Maintenance Department and Custodial Services from the following companies which submitted the low quotation on specifications and/or general conditions (25 mailed - 9 returned):

Hart Industrial Supply Company Marsuco Gates Hardware & Supply Mideke Supply Frank Paxton Lumber Company Leonhardt Big L Lumber Whitton Supply Company Severin Supply Mid-States Industrial

$ 1,453.12 1,744.74 3,634.15 4,271.24 644.42 1,852.24 467.40 111.72 574.83

Total

$14,753.86

These purchases are to be charged to the following accounts: $ 8,694.39 6,059.47

G650.01 BL5620.05

Total

$14,753.86

456

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D 3.

Light Fixtures

Purchase of pole light fixtures for use by Maintenance Department from Hunzicker Brothers which submitted the low quotation on specifications and/or general conditions (18 mailed - 5 returned). This purchase, in the amount of $1,429.20, is to be charged to Account BL5620.05. 4.

Paper & Binding Supplies

Purchase of paper and binding supplies (brushes, cones, index paper, bond paper, precollated paper, shears, etc.) for use by Graphic Services Department from the following companies which submitted the low quotations on specifications and/or general conditions (5 mailed -3 returned): Jim Walter Papers Carpenter Paper Company Western Paper Company

$ 8,647.00 15,221.80 240.20 Total

$24,109.00

These purchases are to be charged to Account G240.05. 5.

Physical Education Equipment Purchase of physical education equipment (mats, scooter boards, climbing ropes and hangers, jump ropes, parachute, etc.) for use at Eugene Field Elementary School from the following companies which submitted the low quotations on specifications and/or general conditions (11 mailed - 6 returned): U. S. Games, Inc. Modlin Recreation Equipment, Inc. Select Service & Supply Company Flaghouse, Inc. Things From Bell Total

730.95 1,128.00 2,181.60 331.28 1,865.28

$6,237.11

These purchases are to be charged to Bond Account 04-1510.

Lamps Purchase of lamps (electrical lamps) for use by Custodial Services from the following companies which submitted the low quotations on specifications and/or general conditions (17 mailed - 4 returned): Oklahoma Lighting Distributors Light Bulb Supply Company, Inc. Amfac Electric Supply Company

$24,251.78 492.04 207.49

Total

$24,950.31

These purchases are to be charged to Account G650.01.

/. #4

R. #343 PURCHASING APPROVED CONT'D

457

458

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D t. #343 â&#x20AC;&#x2122;URCHASING APPROVED !ONT'D

Roofing & Fencing Material Purchase of roofing and fencing material (asphalt, cement, felt, posts, fencing, etc.) for use by Maintenance Department (warehouse stock) from the following companies which submitted the low quotations on specifications and/or general conditions (21 mailed - 9 returned):

$ 5,244.95 Roofers Supply Company Nation Wholesale Fence Company 10,172.00 Allied Fence Company 2,742.16 382.20 Standard Materials Corporation Midwest Thermal Products 646.25 Willards Wholesale Roofing Company 217.00 Leonhardt Big L Lumber Company 2,180.32 Total

$21,584.88

These purchases are to be charged to Account BL5620.05. 8.

Mobile Shelving Purchase of mobile shelving for Eugene Field Elementary School from Thompson Book & Supply Company which submitted the only quotation (6 mailed - 1 returned). This purchase, in the amount of $18,588, is to be charged to Bond Account 04-1510.

Teaching Aids Purchase of teaching aids for use by High Schools & Adult Education (Northeast High School) from the following companies (available only from designated publisher and/or distributor): Oklahoma City University Book Store Southwestern Publishing Company Anaheim Publishing Company

Total

$1,277.20 1,807.00 1,372.80

$4,457.00

These purchases are to be charged to Account G220.01.

10.

Polyethylene pipe for use by the Maintenance Department from the following companies which submitted the low quotations (8 mailed 5 returned): Crane Supply Company Norman Plumbing Supply Company

Tota!

11.

$1,848.00 69.60 $1,917.60

Printing Supplies Printing supplies (toner, dry ink, fuser oil, developer, etc.) for use by Graphic Services Department from the following companies which submitted the low quotations (5 mailed - 2 returned):

Nashua Corporation (c/o Triangle/A & E, Inc.) WordCom, Inc.

Total

$3,145.30 1,392.00

$4,537.30

These purchases are to be charged to Account G130.16.

12.

Furniture

" Purchase of furniture (secretarial desks) for use at Arthur, Adams, Telstar Elementary Schools, and North Highland Fifth Year Center from Thompson Book & Supply Company which submitted the low quotation (5 mailed - 3 returned). This purchase, in the amount of $2,040, is to be charged to Bond Account 04-1510.

458

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D

13.

Music Room Furniture

Purchase of music room furniture (cabinets and risers) for use at Eugene Field Elementary School from Wenger Corporation (only quotation received). This purchase, in the amount of $2,276, is to be charged to Bond Account 04-1510 (7 mailed - 1 returned).

14.

Bus Transportation Increase of agreement with Garrett School Bus Transportation by adding $4,500 for thirty-six two-way radios at $125 per radio, per bus; radios which were inadvertently omitted from the original recommendation. This addition will increase the agreement from $695,897 to $700,397. This increase, in the amount of $4,500, is to be charged to Account G620.00.

15.

Tire Changers Purchase of two bead-breaker tire changers for use by Garage Services (1 at Service Center Garage; 1 at Star Spencer Garage) from Springer Sales Company which submitted the low quotation (4 mailed - 4 returned). This purchase, in the amount of $4,590, is to be charged to Account G1230.06.

16.

Ceiling Panels Purchase of ceiling panels for use by Maintenance Department at various schools from the following companies which submitted the low quotations (13 mailed - 2 returned):

Cherokee Building Materials of OKC Leonhardt Lumber Company Total

$1,138.08 158.30

$1,296.38

These purchases are to be charged to Account BL5620.05. 17.

Playground Equipment

Purchase of playground equipment (basketball goals, swing seats and heads) for use by Maintenance Department (warehouse stock) from the following companies which submitted the low quotations (12 mailed - 3 reeturned): Rex Playground Equipment Vaughan & Associates, Inc.

Total These purchases are to be charged to Account

18.

$2,259.40 2,640.00 $4,899.40

BL5620.05.

Printing Agreement Authorization of an agreement with the Journal Record Publishing Company for printing and mailing of "School Report" for Graphics Department (6 quotations mailed - 1 returned). This purchase, in the amount of $4,494 for two issues, is to be charged to Account G240.05.

19.

Vacuum Pump Purchase of vacuum pump for Maintenance Department (Rogers Middle School) from Sargent-Welch Scientific Company (4 quotes requested - 3 received). This purchase, in the amount of $1,824.50, is to be charged to Account BL5620.05.

20.

Canned Tuna Permission for the Central Food Service Department to place orders for canned tuna fQr the period through August 31, 1984, from Carl C. Wheeler Company (3 submitted - 1 returned).

)

R. #343 PURCHASING APPROVED CONT'D

459

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING - CONT'D R. #343 PURCHASING APPROVED CONT'D

21.

Art Supplies

Purchase of art supplies (paint, brushes, canvas panels, printing ink, mallets, crayons, pencils, etc.) for use at various locations from the following companies which submitted the low quotations on specifications and/or general conditions (19 mailed - 7 returned): Chaselie, Inc. S & S Arts & Crafts Dick Blick Company Nasco Arrowhead Supply Sax Arts & Crafts Triarco Arts & Crafts

Total

131.80 17.88 176.21 640.99 118.40 222.42 14.70

$1,332.40

These purchases are to be charged to the following accounts:

G240.01 G1230.03

$1,195.94 126.46

Total 22.

$1,322.40

Brooms Purchase of brooms for use by Pupil Transportation Department from Miller-Norris Company, Inc., which submitted the low quotation on specifications and/or general conditions (6 mailed - 2 returned). This purchase, in the amount of $1,225, is to be charged to Account G1230.06.

23.

Door Lift

Purchase and installation in a District-owned bus of one fold-away door lift (for handicapped student use) from Beasley's Adaptive Equipment for a total cost of $3,100, to be charged to Handicapped Fund Account 520.00*. (2 quotations requested - 1 returned)

*This purchase has been approved on our Federal Educational Grant and/or programs. 24.

Sheet Feeder Purchase of envelope/dual sheet feeder for use by Business Services from CPT of Oklahoma City (available only from designated vendor). This purchase, in the amount of $1,869, is to be charged to Account G1230.02.

R. #344 GENERAL BUSINESS APPROVED HTB, INC., TO STUDY SERVICE CENTER BLDGS.

Mrs. Donwerth moved approval of items 1-3 as listed in the agenda, and item 4, included on a "green sheet", as follows:

The employment of HTB, Inc., Architects, Engineers, Planners, to make an investigative study of the Service Center buildings' structural members (including warehouse, maintenance shop, garage storage sheds and all other buildings on the site constructed with concrete double tees) for assurance of building soundness and/or discovery of structural fatigue or failure, if such a conditions exists. The engineering fee, which is not to exceed $5;000, is to be charged to Account BL660.00.

460

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

GENERAL BUSINESS - CONT'D

Denial of a claim by Ricky Lynn Henson, II, through his parents, Ricky Lynn Henson and Frankie Henson, against the School District in the amount of $300,000 for injuries resulting from an alleged accident at Lafayette Elementary School on January 12, 1984.

DENIAL OF HENSON CLAIM

Agreement with John Carroll School to use (rent) the Harding Middle School gymnasium on weekdays from approximately 6:00 p.m. to 9:00 p.m., only on the days when the building is open and custodial staff are on duty. The period of rental to be between November 1, 1984, and March 7, 1985. John Carroll School to pay the District $2,000 plus provide necessary liability insurance.

APPROVAL FOR CARROLL SCHOOL TO RENT HARDING GYM

Approval of a lease agreement with the United States Government to lease the Mayfair Elementary School, 2700 Northwest 48th Street, Oklahoma City, Oklahoma, for use by the Corps of Engineers as a training center. The government shall pay the District an annual rent of $55,175.16 ($4,597.93 per month) for use of said building. In addition, the government to pay the District a sum of $1,045.49 for installation of electrical outlets prior to occupancy of the building by the government. Said rental agreement to begin after vacating of the building by Eugene Field students and continuing through September 30, 1985, subject to renewal on an annual basis by the Board of Education.

U. S. GOVERNMENT TO LEASE MAYFAIR BUILDING

Concerning item 1, Mrs. Hill asked why other architectural firms were not asked to bid on the work. Dr. Wright responded that HTB engineered the building itself, and it was felt they were in the best position to look for the kinds of problems that could occur with the T-bar construction. He said if there was a need for remediation, the District would have the option of either accepting HTB's recommendations and put the work out for bid, or have another firm confirm or reject the findings. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried. BUILDINGS AND CONSTRUCTION Mrs. Hill made the motion, seconded by Ms. Brody, to approve the two items of Buildings and Construction as follows:

Authorization of an agreement with EDG/Technique to furnish and install a Safety/Security/Energy management system at the following fifteen schools: Administration Building, Service Center, Lee Elementary, Monroe Elementary, Willow Brook Elementary, Harding Middle, Hoover Middle, Jefferson Middle, Taft Middle, Classen High, Douglass High, Grant High, Marshall High, Northwest High and Star Spencer High Schools. This agreement, in the amount of $346,292, is to be charged to Account B1505, 1983 Bond.

Agreement with an energy management consultant, Mr. Faye McQuiston, to develop a computer model plan to be used in conjunction with the new energy management system; also, to investigate the feasibility of future energy management measures. The cost of the consultative service agreement, in the amount of $16,400, is to be charged to Account B1501, 1983 Bond.

R. #345 BUILDINGS AND CONSTRUCTION ITEMS APPROVED SAFETY/SECURITY/ ENERGY MGT. SYSTEM APPROVED

APPROVAL OF AGREEMENT WITH ENERGY MANAGEMENT CONSULTANT

461

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D ~

“3Z.~

7Z7Z'Z7" '

ZT'ZZZZ

UNFINISHED BUSINESS

1. #346 30LICY FL, RETIREMENT OF -ACUITIES, APPROVED

Mrs. Hill made the motion, seconded by Mrs. Donwerth, to approve Policy FL, Retirement of Facilities, as follows:

RETIREMENT OF FACILITIES

30,

Annually by November

report on

all

district

the

schools

superintendent will

items A - E on Criteria for Closing

sent to

Board members and

the "check off"

using

school

Schools.

principals

make a

response on

This report will at each building

the di stri ct.

At the first regular meeting of the Board following November 30,

1984,

thereafter,

and every three years

schools to be close-d will

list of

announced by the Board.

The following criteria will

the potential

used by the Board to select

schools for possible closing. A.

CONDITION --

CAPACITY --

MEMBERSHIP --

Is the renovation cost of a building more than 33% of the cost of a new building of equal capacity.

YES

(

)

(

)

(

)

(

)

or less

(

)

(

)

less

(

)

(

)

(

)

(

)

(

)

(

)

(

)

(

)

Is the building filled to less than 70% capacity of programs offered (excluding special programs). Is the membership at the end of the first quarter: K-4 school

199

K-5 school

250 or

5th Year Center 199

Middle High

School

600 or

800 or

less

NEIGHBORHOOD STUDENTS -- Is the membership at the end of the first quarter of K-4 building below 49.9% of its membership residents of that building's attendance area.

MEMBERSHIP DECLINE --

Did the membership in grades 1-4 decline for three consecutive years.

(

)

’

Z'ZZL

462

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D Ip

UNFINISHED BUSINESS - CONT'D

R. #346 POLICY FL, RETIREMENT OF FACILITIES, APPROVED CONT'D

Policy FL, Retirement of Facilities - Cont'd ADDITIONAL CONSIDERATIONS A

consideration will

Special

be given

to keeping a

building open when special

programs are conducted.

Elementary buildings which

have two checks which are in

the A,

will be added to the list

and E categories,

for possible closing.

TIMELINES A.

notify a school when

The Board will include

the school

the

it makes a decision

list for possible closing.

At the -second first regular meeting in -J-anuary February, 1985,

and every three years thereafter,

call

a Special

Meeting to

the Board will

consider the list of schools

for possible closing.

Representatives from each school will

allowed y

six minutes for rebuttal

be.

on each pro-

posed closina. C

At the following Board meeting,

regular Board meeting after the make a decision on

the Board will

Speci al the

buildings to be closed.

Hearings on

Schools will

closing will

not be

at this meeting.

scheduled

school

be closed at the end of a school

year.

STUDENT REASSIGNMENTS

If possible,

all

school will

students from a closed

be reassigned

to one building.

If one school students,

cannot accommodate the reassigned

attempts will

be made to reassign

students to no more than

two schools.

RENOVATION/REPLACEMENT REPORT

A, Renovation/Replacement will

report based on

be made every six years,

reputable architectural submit a report on

firm.

existing model

beginning in Annually

repairs which

the fall

of 1984,

by a

the superintendent will

have been made

and update the Renovation/ Replacement ratio as gory A.

schools

in all

buildings

reported

cate-

463

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

UNFINISHED BUSINESS 1. #346 ’OLICY FL, RETIREMENT IF FACILITIES, APPROVED DONT'D

The policy was approved as presented, with a directive to have the policy revised to require three checkmarks for elementary schools (A, D, E), and and two checkmarks required for middle and high schools (A, B, C). Mrs. Hill also asked for a staff report on what the ideal membership would be for middle and high schools. R. #346 On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, no; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. Six aye, one no. Mrs. Hermes declared the motion carried.

1. #347 APPROVAL OF rRANSITIONAL ’ROGRAM -EASIBILITY STUDY

The second item of unfinished business was a motion made at the August 6, 1984, meeting by Ms. Brody and seconded by Mrs. Donwerth, for action September 4, 1984, as follows:

"(I move) that the Superintendent and his staff research the feasibility of a transitional program between kindergarten and first grade. This should be done through the cooperative efforts of the Research Department and the School Operations Department, with all the necessary resources made available to them. The recommendation should come to the Board by January's first meeting in 1985, with the though of implementation in the fall of 1985." On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

NEW BUSINESS MEETINGS SCHEDULED

Meetings were scheduled as follows: a)

Special Meeting, Monday September 10, 10:00 a.m. for Level III Greivance Hearings.

The Regular Meeting scheduled for Monday, October 1, was rescheduled to begin at 6:00 for annual review of Board policies.

The Board granted a request from staff to delay presenting the co-curricular activities policy to the Board until November.

HEARINGS None

EXECUTIVE SESSION

R. #348 EXECUTIVE SESSION APPROVED 3:45 P.M.

Mrs. Donwerth made the motion, seconded by Dr. Muse, to go into executive session for the following: a)

To discuss the appointment and/or employment of an Assistant to the Director of Middle Schools and Fifth Year Centers and high school assistant principals.

To discuss negotiations which are in progress with employee groups including:

1) 2) 3)

Building Administrators Central Office Administrators-Professional/Technical Staff Laborers International Union

To discuss the employment status of Wesley Morefield

d) '

To discuss with the Board's Attorney Case No. CIV-82-205T, Roland B. Ross vs. ISD-89

On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. M)*s. Hermes declared the motion carried.

464

MINUTES OF MEETING OF SEPTEMBER 4, 1984 - CONT'D

RETURN TO OPEN MEETING

A motion to return to open meeting was made by Dr. Muse and seconded by Mrs. Hill. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #349 RETURN TO OPEN MEETING 11:12 P.M.

IN OPEN MEETING a)

The announcement was made of the appointment and/or employment of Terri Miller as Assistant to the Director of Middle Schools and Fifth Year Centers; and the appointment and/or employment of Peggy Newman as assistant principal at Classen High School.

Negotiations with employee groups:

ANNOUNCEMENT OF ASSISTANT TO DIRECTOR OF MIDDLE SCHOOLS & HIGH SCHOOL ASSISTANT PRINCIPA

Dr. Muse made the motion, seconded by Mrs. Hill, to ratify a Statement of Understanding with Building Administrators, including salaries and fringe benefits. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #350 RATIFICATION OF STATEMENT OF UNDERSTANDING W/ BUILDING ADMINISTRATORS

Mrs. Hill made the motion, seconded by Dr. Muse, to ratify a Statement of Understanding with Central Office Administrators-Professional Technical Staff, including salaries and fringe benefits. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

Mrs. Donwerth made the motion, seconded by Dr. Muse, to ratify a Collective Bargaining Agreement with Oklahoma City School Employees Local 1357, Laborers International Union. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye. Mrs. Hermes declared the motion carried.

R. #351 RATIFICATION OF STATEMENT OF UNDERSTANDING W/ CENTRAL OFFICE ADMINISTRATORS & PROFESSIONAL/ TECHNICAL STAFF R. #352 RATIFICATION OF COLLECTIVE BARGAINING AGREEMENT WITH L.I.U. LOCAL NO. 1357

No action was taken on the employment status of Wesley Morefield.

No instructions were given to the Board's Attorney on Case No. CIV-82-105T, Roland B. Ross vs. ISD-89.

ADJOURNMENT

There being no further business, the Board adjourned at 11:15 p.m. Motion to adjourn was made by Dr. Muse and seconded by Mrs. Donwerth. On roll call the votes were as follows: Ms. Brody, aye; Mr. Long, aye; Mrs. Hill, aye; Mrs. Donwerth, aye; Dr. Muse, aye; Dr. Heath, aye; Mrs. Hermes, aye. All aye.

R. #353 ADJOURNMENT 11:15 P.M.

THEREUPON THE MEETING WAS ADJOURNED.

) ) SS: COUNTY OF OKLAHOMA )

STATE OF OKLAHOMA

I, the undersigned Clerk of the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, do hereby certify that prior to December 15th of the last calendar year the date, time and place of this regular meeting was filed in the office of the County Clerk of Oklahoma County, Oklahoma. I also certify that at least 24 hours prior to the meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of this meeting was posted in prominent public view at the location of the meeting.

Witness my hand and seal of this School District this 19^_.

day of

Clerk, Oklahoma City Board of Education

465

MINUTES OF MEETING OF SEPTEMBER 7, 1984 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

MINUTES AND RESOLUTION CALLING ELECTION

WRITTEN ANNUAL NOTICE OF THE DATE, TIME AND PLACE OF REGULAR MEETINGS FOR THE FISCAL YEAR HAVING BEEN GIVEN TO THE OKLAHOMA COUNTY CLERK, AND PUBLIC NOTICE FILED WITH THE COUNTY CLERK OF OKLAHOMA COUNTY, OKLAHOMA, FORTY-EIGHT HOURS PRIOR TO SAID SPECIAL MEETING LISTED BELOW AND PUBLIC NOTICE POSTED ON THE DOOR OF THE SUPERINTENDENTâ&#x20AC;&#x2122;S OFFICE AT LEAST TWENTY-FOUR (24) HOURS PRIOR TO SAID MEETING, SHOWING THE DATE, TIME, PLACE OF MEETING, AND AGENDA, THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION AT 900 NORTH KLEIN, OKLAHOMA CITY, OKLAHOMA, IN SAID SCHOOL DISTRICT, ON THE 7TH DAY OF SEPTEMBER, 1984, AT 12:00 O'CLOCK, P.M.

PRESENT: Mrs. Susan Hermes

President

Mrs. LaRue Donwerth

Vice President

Mr. Darrel Shepard

Clerk

Mrs. Jean Brody

Member

Mrs. Betty Hill

Member

Dr. Clyde Muse

Member

ABSENT: Dr. Paul Heath

Member

Mr. Hugh Long

Member

(other proceedings)

Thereupon Hermes introduced a Resolution which was read in full by the Clerk, and upon motion by Donwerth, seconded by Hill was adopted by the following vote: AYE: Brody, Hill, Donwerth, Muse, Hermes NAY: None

Said Resolution thereupon was signed by the President, attested by the Clerk, sealed with the seal of said School District and is as follows:

RESOLUTION

A Resolution authorizing the calling and holding of an election in Independent School District No. 89 of Oklahoma County, Oklahoma, for the purpose of submitting to the registered qualified electors thereof the question of the issuance of the bonds of said School District in the sum of ELEVEN MILLION TWO HUNDRED THOUSAND DOLLARS ($11,200,000.00) to provide funds for the purpose of improving school sites, constructing, repairing, remodeling and equipping school buildings, and acquiring school furniture, fixtures and equipment; and levy and collect an annual tax, in addition to all other taxes, upon the taxable property in such District for the payment of the interest on and principal of said Bonds. WHEREAS, it is deemed advisable by the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, to provide funds for the purpose of improving school sites, constructing, repairing, remodeling and equipping school buildings, and acquiring school furniture, fixtures and equipment; and

WHEREAS, the estimated amount necessary for such purpose is ELEVEN MILLION TWO HUNDRED THOUSAND DOLLARS ($11,200,000);

R. #354 RESOLUTION CALLING FOR ELECTION

466

MINUTES OF MEETING OF SEPTEMBER 7, 1984 - CONT'D

R. #354 RESOLUTION CALLING FOR ELECTION CONT'D

WHEREAS, there are no funds in the treasury for such purpose and power is granted said Board by Section 26, Article 10, of the Constitution, and Title 70, Article XV of the Oklahoma Statutes, 1981, and laws supplementary and amendatory thereto, to issue bonds to provide funds for such purpose, provided the same be authorized by the qualified electors thereof, voting at an election held for that purpose;

Now, Therefore, Be It Resolved by the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma:

Section 1. That a special election to be held in said School District is hereby called on Tuesday the 9th day of October, 1984, for the purpose of submitting to the registered qualified electors of such District the following proposition: PROPOSITION

"Shall Independent School District No. 89 of Oklahoma County, Oklahoma, incur an indebtedness by issuing its bonds in the sum of ELEVEN MILLION TWO HUNDRED THOUSAND DOLLARS ($11,200,000.00), to provide funds for the purpose of improving school sites, constructing, repairing, remodeling and equipping school buildings, and acquiring school furniture, fixtures and equipment; and levy and collect an annual tax, in addition to all other taxes, upon all the taxable property in such District sufficient to pay the interest on said bonds as it falls due, and also to constitute a sinking fund for the payment of the principal thereof when due, said bonds to bear interest not to exceed ten percent (10.00%) per annum, payable semiannually, and to become due serially within ten (10) years from their date?" Section 2. That such call for said election shall be by Proclamation and Notice of Election, signed by the President and attested by the Clerk, setting forth the Proposition to be voted upon, the number and location of the polling places, the hours of opening and closing the polls, the names of the officers who shall conduct said election and the following statement of specific projects for which at least seventy percent (70%) of the proceeds of the aforesaid Bonds shall be expended and the dollar amounts to be expended on each specific project:

Windows Frames Replace window frames, including the removal of existing wooden window sashes and frames and the replacement thereof with metal energy saving sashes, frames, and guard screens, in the following schools located in Independent School District Number 89 of Oklahoma County, Oklahoma:

â&#x20AC;˘

Adams Elementary School 3416 Southwest 37th Street Oklahoma City, Oklahoma ($179,000)

Mark Twain Elementary School 2451 West Main Street Oklahoma City, Oklahoma ($68,000)

Columbus Elementary School 2402 South Pennsylvania Avenue Oklahoma City, Oklahoma ($102,600)

Page-Woodson Fifth Year Center 600 North High Avenue Oklahoma City, Oklahoma ($205,000)

Dewey Fifth Year Center School 3500 North Lindsay Avenue Oklahoma City, Oklahoma ($70,000)

Rockwood Elementary School 3101 Southwest 24th Street Oklahoma City, Oklahoma ($103,000)

Edwards Fifth Year Center School 1123 Northeast Grand Boulevard Oklahoma City, Oklahoma ($64,000)

Shields Heights Elementary School 301 Southeast 38th Street Oklahoma City, Oklahoma ($120,000)

Hawthorne Elementary School 2300 Northwest 15th Street Oklahoma City, Oklahoma ($109,000)

Shidler Elementary School 1415 South Byers Avenue Oklahoma City, Oklahoma ($120,000)

Heronville Elementary School 1240 Southwest 29th Street Oklahoma City, Oklahoma ($125,000)

Truman Fifth Year Center School 1324 North Kelham Avenue Oklahoma City, Oklahoma ($92,000)

Lafayette Elementary School 500 $outhwest 44th Street Oklahoma City, Oklahoma ($85,000)

Westwood Elementary School 1701 Exchange Avenue Oklahoma City, Oklahoma ($94,000)

Lee Elementary School 424 Southwest 29th Street Oklahoma City, Oklahoma ($178,000)

Wheeler Elementary School 501 Southeast 25th Street Oklahoma City, Oklahoma ($160,000)

467

MINUTES OF MEETING OF SEPTEMBER 7, 1984 - CONTâ&#x20AC;&#x2122;D

Window Frames (cont.)

Lincoln Fifth Year Center School 1138 North Geary Avenue Oklahoma City, Oklahoma ($100,000)

Wilson Elementary School 2215 North Walker Avenue Oklahoma City, Oklahoma ($96,000)

$2,070,600.00

Total Roofing

Repair or replace certain roof areas of the following school buildings located in Independent School District Number 89 of Oklahoma County, Oklahoma: Columbus Elementary School 2402 South Pennsylvania Avenue Oklahoma City, Oklahoma ($30,000)

Hoover Middle School 2401 Northwest 115th Street Oklahoma City, Oklahoma ($80,000)

Madison Elementary School 3117 North Independence Avenue Oklahoma City, Oklahoma ($50,000)

Moon Middle School 1901 Northeast 13th Street Oklahoma City, Oklahoma ($60,000)

Mark Twain Elementary School 2451 West Main Street Oklahoma City, Oklahoma ($50,000)

Webster Middle Schoooi 6708 South Santa Fe Avenue Oklahoma City, Oklahoma ($100,000)

Prairie Queen Elementary School 6609 South Blackwelder Avenue Oklahoma City, Oklahoma ($50,000)

Douglass High School 900 North Eastern Avenue Oklahoma City, Oklahoma ($80,000)

Riverside Elementary School 421 Southwest 11th Street Oklahoma City, Oklahoma ($30,000)

Grant High School 5016 South Pennsylvania Avenue Oklahoma City, Oklahoma ($100,000)

Sequoyah Elementary School 2400 Northwest 36th Street Oklahoma City, Oklahoma ($135,000)

Marshall High School 9017 North University Avenue Oklahoma City, Oklahoma ($70,000)

West Nichols Hills Elementary School 8400 Greystone Avenue Oklahoma City, Oklahoma ($28,000)

Northeast High School 3100 North Kelley Avenue Oklahoma City, Oklahoma ($50,000)

Wilson Elementary School 2215 North Walker Avenue Oklahoma City, Oklahoma ($50,000)

Northwest Classen High School 2801 Northwest 27th Street Oklahoma City, Oklahoma ($175,000)

Green Pastures Fifth Year Center 4200 North Post Road Oklahoma City, Oklahoma ($30,000)

Southeast High School 5401 South Shields Boulevard Oklahoma City, Oklahoma ($150,000)

North Highland Fifth Year Center 8400 North Robinson Avenue Oklahoma City, Oklahoma ($55,000)

Emerson Alternative Center 715 North Walker Avenue Oklahoma City, Oklahoma ($35,000)

Eisenhower Middle School 1301 Northeast 101st Street Oklahoma City, Oklahoma ($100,000)

$1,508,000.00

TOTAL

Furniture Equip, where necessary, with school furniture, fixtures and/or equipment, including filing cabinets, desks, lockers and furniture for classrooms, teacher workrooms and auditoriums the following schools located in Independent School District Number 89 of Oklahoma County, Oklahoma:

Burbank Elementary School 3232 Northwest 65th Street Oklahoma City, Oklahoma

Coolidge Elementary School 5212 South Villa Avenue Oklahoma City, Oklahoma

R. #354 RESOLUTION CALLING FOR ELECTION CONT'D

468

MINUTES OF MEETING OF SEPTEMBER 7, 1984 - CONT'D

R. #354 RESOLUTION CALLING FOR ELECTION CONT'D

Furniture (cont.) Fillmore Elementary School 5200 South Blackwelder Avenue Oklahoma City, Oklahoma

Western Village Elementary School 1508 Northwest 106th Street The Village, Oklahoma

Green Pastures Fifth Year Center 4200 North Post Road Oklahoma City, Oklahoma

Capitol Hill Middle School 2717 South Robinson Avenue Oklahoma City, Oklahoma

Hayes Elementary School 6900 South Byers Avenue Oklahoma City, Oklahoma

Eisenhower Middle School 1301 101st Street Oklahoma City, Oklahoma

Johnson Elementary School 1810 Sheffield Road The Village, Oklahoma

Harding Middle School 3333 North Shartel Avenue Oklahoma City, Oklahoma

Kaiser Elementary School 3125 Lyon Boulevard Oklahoma City, Oklahoma

Hoover Middle School 2401 Northwest 115th Street Oklahoma City, Oklahoma

Madison Elementary School 3117 North Independence Avenue Oklahoma City, Oklahoma

Jackson Middle School 2601 South Villa Avenue Oklahoma City, Oklahoma

Lincoln Fifth Year Center 1138 North Geary Avenue Oklahoma City, Oklahoma

Jefferson Middle School 6800 South Blackwelder Avenue Oklahoma City, Oklahoma

Longfellow Fifth Year Center 1201 Northeast 48th Street Oklahoma City, Oklahoma

Moon Middle School 1901 Northeast 13th Street Oklahoma City, Oklahoma

Parmelee Elementary School 6700 South Hudson Avenue Oklahoma City, Oklahoma

Rogers Middle School 4000 North Spencer Road Spencer, Oklahoma

Pierce Elementary School 4101 Southwest 27th Place Oklahoma City, Oklahoma

Roosevelt Middle School 3233 Southwest 44th Street Oklahoma City, Oklahoma

Quail Creek Elementary School 11700 Thorn Ridge Road Oklahoma City, Oklahoma

Taft Middle School 2901 Northwest 23rd Street Oklahoma City, Oklahoma

Rancho Village Elementary School 1401 Johnston Drive Oklahoma City, Oklahoma

Webster Middle School 6708 South Santa Fe Avenue Oklahoma City, Oklahoma

Ridgeview Elementary School 10010 North Ridgeview Drive The Village, Oklahoma

Capitol Hill High School 500 Southwest 36th Street Oklahoma City, Oklahoma

Southern Hills Elementary School 7800 South Kentucky Avenue Oklahoma City, Oklahoma

Cleveland Innovative High School 2725 Northwest 23rd Street Oklahoma City, Oklahoma

Spencer Elementary School 8700 Northeast 50th Street Spencer, Oklahoma

Classen High School 1901 North Ellison Oklahoma City, Oklahoma

Stonegate Elementary School 2525 Northwest 112th Street Oklahoma City, Oklahoma

Douglass High School 900 North Eastern Avenue Oklahoma City, Oklahoma

Van Buren Elementary School 2700 Southwest 40th Street Oklahoma City, Oklahoma

Grant High School 5016 South Pennsylvania Avenue Oklahoma City, Oklahoma

469

MINUTES 0F MEETING OF SEPTEMBER 7, 1984 - CONT'D

Furniture (cont.) Marshall High School 9017 North University Avenue Oklahoma City, Oklahoma

Northwest Classen High School 2801 Northwest 27th Street Oklahoma City, Oklahoma

Northeast High School 3100 North Kelley Avenue Oklahoma City, Oklahoma

Southeast High School 5401 South Shields Boulevard Oklahoma City, Oklahoma

Total

$517,520.00 Heating Boilers

Replace, add or repair the heating boilers, including, where necessary, boiler controls, boiler feed water pumps and receiving tanks, combustion air provisions, condensate return systems, insulation, pumps, and smoke stack modifications to the following schools located in Independent School District Number 89 of Oklahoma County, Oklahoma: Bodine Elementary School 5301 South Bryant Oklahoma City, Oklahoma ($60,000)

Edwards Fifth Year Center 1123 Northeast Grand Boulevard Oklahoma City, Oklahoma ($50,000)

Buchanan Elementary School 4126 Northwest 18th Street Oklahoma City, Oklahoma ($20,000)

Lincoln Fifth Year Center 1138 North Geary Avenue Oklahoma City, Oklahoma ($65,000)

Columbus Elementary School 2402 South Pennsylvania Avenue Oklahoma City, Oklahoma ($90,000)

Page-Woodson Fifth Year Center 600 North High Avenue Oklahoma City, Oklahoma ($100,000)

Lee Elementary School 424 Southwest 49th Street Oklahoma City, Oklahoma ($75,000)

Capitol Hill Middle School 2717 South Robinson Avenue Oklahoma City, Oklahoma ($130,000)

Linwood Elementary School 3416 Northwest 17th Street Oklahoma City, Oklahoma ($20,000)

Jefferson Middle School 6800 South Blackwelder Avenue Oklahoma City, Oklahoma ($30,000)

Oakridge Elementary School 4100 Leonhardt Drive Del City, Oklahoma ($37,000)

Harding Middle School 3333 North Shartel Avenue Oklahoma City, Oklahoma ($180,000)

Quail Creek Elementary School 11700 Thom Ridge Road Oklahoma City, Oklahoma ($37,000)

Classen High School 1901 North Ellison Oklahoma City, Oklahoma ($170,000)

Sequoyah Elementary School 2400 Northwest 36th Street Oklahoma City, Oklahoma ($65,000)

Douglass High School 900 North Eastern Avenue Oklahoma City, Oklahoma ($30,000)

Shidler Elementary School 1415 South Byers Avenue Oklahoma City, Oklahoma ($80,000)

Northwest Classen High School 2801 Northwest 27th Street Oklahoma City, Oklahoma ($30,000)

Willard Elementary School 1400 Northwest 3rd Street Oklahoma City, Oklahoma ($20,000)

Star Spencer High School 3001 North Spencer Road Spencer, Oklahoma ($30,000)

Administration Building 900 North Klein Avenue Oklahoma City, Oklahoma ($180,000) Total

$1,499,000.00

R. #354 RESOLUTION CALLING FOR ELECTION CONT'D

G 470 MINUTES OF MEETING OF SEPTEMBER 7, 1984 - CONT'D

R- #354 Heating Systems RESOLUTION CALLING FOR Renovate or improve heating systems including, where necessary, adding, repairing, or ELECTION replacing boiler feed pumps, vacuum pumps, temperature controls, intake heating coils, anc CONT'D_ _ _ _ _ _ _ _ _ _ _ _ boiler control systems in the following schools located in Independent School District Number 89 of Oklahoma County, Oklahoma:

Columbus Elementary School 2402 South Pennsylvania Avenue Oklahoma City, Oklahoma ($8,000)

Wheeler Elementary School 501 Southeast 25th Street Oklahoma City, Oklahoma ($4,200)

Creston Hills Fifth Year Center 2240 Northeast 19th Street Oklahoma City, Oklahoma ($12,500)

Willard Elementary School 1400 Northwest 3rd Street Oklahoma City, Oklahoma ($8,000)

Davis Elementary School 324 Southeast 53rd Street Oklahoma City, Oklahoma ($4,200)

Wilson Elementary School , 2215 North Walker Avenue Oklahoma City, Oklahoma ($8,000)

Edgemere Elementary School 3200 North Walker Avenue Oklahoma City, Oklahoma ($12,500)

Martin Luther King, Jr., Fifth Year Center 1537 Northeast 24th Street Oklahoma City, Oklahoma ($4,200)

Gatewood Elementary School 1821 Northwest 21st Street Oklahoma City, Oklahoma ($12,500)

Lincoln Fifth Year Center 1138 North Geary Avenue Oklahoma City, Oklahoma ($8,000)

Hawthorne Elementary School 2300 Northwest 15th Street Oklahoma City, Oklahoma ($12,500)

Page-Woodson Fifth Year Center 600 North High Avenue Oklahoma City, Oklahoma ($8,000)

Heronville Elementary School 1240 Southwest 29th Street Oklahoma City, Oklahoma ($12,500)

Truman Fifth Year Center 1324 North Kelham Avenue Oklahoma City, Oklahoma ($24,000)

Horace Mann Elementary School 1105 Northwest 45th Street Oklahoma City, Oklahoma ($12,500)

Capitol Hill Middle School 2717 South Robinson Avenue Oklahoma City, Oklahoma ($16,800)

Lafayette Elementary School 500 Southwest 44th Street , Oklahoma City, Oklahoma ($12,500)

Eisenhower Middle School 1301 Northeast 101st Street Oklahoma City, Oklahoma ($16,000)

Lee Elementary School 424 Southwest 29th Street Oklahoma City, Oklahoma ($8,000)

Harding Middle School 3333 North Shartei Avenue Oklahoma City, Oklahoma ($16,800)

Linwood Elementary School 3416 Northwest 17th Street Oklahoma City, Oklahoma ($28,200)

Hoover Middle School 2401 Northwest 115th Street Oklahoma City, Oklahoma ($40,000)

Mark Twain Elementary School 2451 West Main Street Oklahoma City, Oklahoma ($4,200)

Jackson Middle School 2601 South Villa Avenue Oklahoma City, Oklahoma ($40,000)

Putnam Heights Elementary School 1601 Northwest 36th Street Oklahoma City, Oklahoma ($32,000)

Jefferson Middle School 6800 South Blackwelder Avenue Oklahoma City, Oklahoma ($40,000)

Sequoyah Elementary School 2400 Northwest 36th Street Oklahoma City, Oklahoma ($18,000)

Moon Middle School 1901 Northeast 13th Street Oklahoma City, Oklahoma ($40,000)

Shields Heights Elementary School 301 Southeast 38 th Street Oklahoma City, Oklahoma ($16,000)

Rogers Middle School 4000 North Spencer Road Spencer, Oklahoma ($40,000)

Rockwood Elementary School 3103 Southwest 24th Street Oklahoma City, Oklahoma ($8,000)

Roosevelt Middle School 3233 Southwest 44th Street Oklahoma City, Oklahoma ($40,000)

471

MINUTES OF MEETING OF SEPTEMBER 7, 1984 - CONT'D

Heating Systems (cont.) Taft Middle School 2901 Northwest 23rd Street Oklahoma City, Oklahoma ($16,000)

Southeast High School 5401 South Shields Boulevard Oklahoma City, Oklahoma ($20,000)

Capitol Hill High School 500 Southwest 36th Street Oklahoma City, Oklahoma ($8,000)

Star Spencer High School 3001 North Spencer Road Spencer, Oklahoma ($16,000)

Classen High School 1901 North Ellison Oklahoma City, Oklahoma ($24,000)

Dunbar Center 1432 Northeast 7th Street Oklahoma City, Oklahoma ($16,000)

Douglass High School 900 North Eastern Avenue Oklahoma City, Oklahoma ($29,400)

Emerson Alternative Center 715 North Walker Avenue Oklahoma City, Oklahoma ($8,000)

Grant High School 5016 South Pennsylvania Avenue Oklahoma City, Oklahoma ($16,000)

Washington Center 820 West California Avenue Oklahoma City, Oklahoma ($12,500)

Marshall High School 9017 North University Avenue Oklahoma City, Oklahoma ($16,000)

Administration Building 900 North Klein Avenue Oklahoma City, Oklahoma ($8,000)

Northwest Classen High School 2801 Northwest 27th Street Oklahoma City, Oklahoma ($20,000) TOTAL

$778,000.00

Plumbing Systems Renovate plumbing systems including, where necessary, replacing, renovating, repairing, or adding domestic water lines, domestic hot water systems, plumbing fixtures, piping, valves, tanks, connections, insulation; also renovate toilet rooms including, where necessary, all plumbing, lights, ceilings, wall and floor covering, partitions, ventilation, doors and windows in the following schools located in Independent School District Number 89 of Oklahoma County, Oklahoma:

Britton Elementary School 1215 Northwest 9-5th Street Oklahoma City, Oklahoma ($25,000)

Wilson Elementary School 2215 North Walker Avenue Oklahoma City, Oklahoma ($25,000)

Columbus Elementary School 2402 South Pennsylvania Avenue Oklahoma City, Oklahoma ($25,000)

Dewey Fifth Year Center 3500 North Lindsay Avenue Oklahoma City, Oklahoma ($25,000)

Davis Elementary School 324 Southeast 53rd Street Oklahoma City, Oklahoma ($25,000)

Martin Luther King, Jr., Fifth Year Center 1537 Northeast 24th Street Oklahoma City, Oklahoma ($35,000)

Edgemere Elementary School 3200 North Walker Avenue Oklahoma City, Oklahoma ($40,000)

Lincoln Fifth Year Center 1138 North Geary Avenue Oklahoma City, Oklahoma ($35,000)

Linwood Elementary School 3416 Northwest 17th Street Oklahoma City, Oklahoma ($25,000)

Page-Woodson Fifth Year Center 600 North High Avenue Oklahoma City, Oklahoma ($50,000)

Sequoyah Elementary School 2400 Northwest 36th Street Oklahoma City, Oklahoma ($25,000)

Parker Fifth Year Center 12700 Northeast 42nd Street Oklahoma City, Oklahoma ($120,000)

Shidler Elementary School 1415 South Byers Avenue Oklahoma City, Oklahoma ($35,000)

Truman Fifth Year Center 1324 North Kelham Avenue Oklahoma City, Oklahoma ($25,000)

Shields Heights Elementary School 301 Southeast 38th Street Oklahoma City, Oklahoma ($25,000)

Capitol Hill Middle School 2717 Southeast Robinson Avenue Oklahoma City, Oklahoma ($137,000)

Wheeler Elementary School 501 Southeast 25th Street Oklahoma City, Oklahoma ($50,000)

Harding Middle School 3333 North Shartel Avenue Oklahoma City, Oklahoma ($180,000)

R. #354 RESOLUTION CALLING FOR ELECTION CONT'D

472

MINUTES OF MEETING OF SEPTEMBER. 7,.1984- CONT'D Plumbing Systems (cont.)

R â&#x2013; #354 CALLING FOR ELECTION CONT'D

Jackson Middle School 2601 South Villa Avenue Oklahoma City, Oklahoma ($145,000)

Classen High School 1901 North Ellison Oklahoma City, Oklahoma ($210,000)

Taft Middle School 2901 Northwest 23rd Street Oklahoma City, Oklahoma ($120,000)

Northeast High School 3100 North Kelley Avenue Oklahoma City, Oklahoma ($115,000)

Webster Middle School 6708 South Santa Fe Avenue Oklahoma City, Oklahoma ($12,000)

Emerson Alternative Center 715 North Walker Avenue Oklahoma City, Oklahoma ($50,000)

Capitol Hill High School 500 Southwest 36th Street Oklahoma City, Oklahoma ($300,000) TOTAL

$1,919,000.00

Electrical Systems

Renovate electrical systems by adding, replacing, or repairing, where necessary, electric service, branch panels, wiring, fluorescent light fixtures and tubes, ceilings, electrical outlets, stage lighting dimmer boards, master clock systems, and intercommunication systems with fire and security alarm systems in the following schools located in Independent School District Number 89 of Oklahoma County, Oklahoma: Adams Elementary School 3416 Southwest 37 Street Oklahoma City, Oklahoma ($52,000)

Willard Elementary School 1400 Northwest 3rd Street Oklahoma City, Oklahoma ($100,000)

Arcadia Elementary School Arcadia, Oklahoma ($20,000)

Willow Brook Elementary School 8105 Northeast 10th Street Midwest City, Oklahoma ($50,000)

Arthur Elementary School 5100 South Independence Avenue Oklahoma City, Oklahoma ($50,000)

Dewey Fifth Year Center 3500 North Lindsay Avenue Oklahoma City, Oklahoma ($10,000)

Burbank Elementary School 3232 Northwest 65th Street Oklahoma City, Oklahoma ($20,000)

Edwards Fifth Year Center 1123 Northeast Grand Boulevard Oklahoma City, Oklahoma ($26,000)

Gatewood Elementary School 1821 Northwest 21st Street Oklahoma City, Oklahoma ($65,000)

Lincoln Fifth Year Center 1138 North Geary Avenue Oklahoma City, Oklahoma ($25,000)

Hillcrest Elementary School 6421 South Miller Oklahoma City, Oklahoma ($20,000)

Truman Fifth Year Center 1324 North Kelham Avenue Oklahoma City, Oklahoma ($90,000)

Lafayette Elementary School 500 Southwest 44th Street Oklahoma City, Oklahoma ($40,000)

Taft Middle School 2901 Northwest 23rd Street Oklahoma City, Oklahoma ($100,000)

Monroe Elementary School 4810 North Linn Avenue Oklahoma City, Oklahoma ($12,000)

Capitol Hill High School 500 Southwest 36th Street Oklahoma City, Oklahoma ($30,000)

Putnam Heights Elementary School 1601 Northwest 36th Street Oklahoma City, Oklahoma ($80,000)

Classen High School 1901 North Ellison Oklahoma City, Oklahoma ($30,000)

Spencer Elementary School 8700 Northeast 50th Street Oklahoma City, Oklahoma ($20,000)

Douglass High School 900 North Eastern Avenue Oklahoma City, Oklahoma ($25,000)

Stand Watie Elementary School 3517 South Linn Avenue Oklahoma City, Oklahoma ($8,000)

Grant High School 5016 South Pennsylvania Avenue Oklahoma City, Oklahoma ($27,000)

Star Elementary School 8916 Northeast 23rd Street Oklahoma City, Oklahoma ($27,000)

Marshall High School 9017 North University Avenue Oklahoma City, Oklahoma ($62,000)

473

MINUTES OF MEETING OF SEPTEMBER 7, 1984 - CONT'D Electrical Systems (cont.) Northeast High School 3100 North Kelley Avenue Oklahoma City, Oklahoma ($25,000)

Star Spencer High School 3001 North Spencer Road Spencer, Oklahoma ($25,000)

Northwest Classen High School 2801 Northwest 27th Street Oklahoma City, Oklahoma ($27,000)

Dunbar Center 1432 Northeast 7th Street Oklahoma City, Oklahoma ($20,000)

Southeast High School 5401 South Shields Boulevard Oklahoma City, Oklahoma ($25,000)

TOTAL

$1,111,000.00

Doors Replace doors, door hardware, frames and transoms, where necessary, in the following schools located in Independent School District Number 89 of Oklahoma County, Oklahoma:

Arcadia Elementary School Arcadia, Oklahoma ($10,200)

Putnam Heights Elementary School 1601 Northwest 36th Street Oklahoma City, Oklahoma ($19,200)

Arthur Elementary School 5100 South Independence Avenue Oklahoma City, Oklahoma ($15,300)

Rockwood Elementary School 3103 Southwest 24th Street Oklahoma City, Oklahoma ($14,400)

Britton Elementary School 1215 Northwest 95th Street Oklahoma City, Oklahoma ($14,400)

Sequoyah Elementary School 2400 Northwest 36th Street Oklahoma City, Oklahoma ($20,000)

Edgemere Elementary School 3200 North Walker Avenue Oklahoma City, Oklahoma ($17,600)

Shidler Elementary School 1415 South Byers Avenue Oklahoma City, Oklahoma ($11,200)

Gate wood Elementary School 1821 Northwest 21st Street Oklahoma City, Oklahoma ($16,000)

Shields Heights Elementary School 301 Southeast 38th Street Oklahoma City, Oklahoma ($18,400)

Harrison Elementary School 721 Britton Road Oklahoma City, Oklahoma ($11,900)

Stand Watie Elementary School 3517 South Linn Avenue Oklahoma City, Oklahoma ($26,400)

Hawthorne Elementary School 2300 Northwest 15th Street Oklahoma City, Oklahoma ($21,600)

West Nichols Hills Elementary School 8400 Greystone Avenue Oklahoma City, Oklahoma ($17,000)

Heronville Elememtary School 1240 Southwest 29th Street Oklahoma City, Oklahoma ($16,800)

Wheeler Elementary School 501 Southeast 25th Street Oklahoma City, Oklahoma ($18,400)

Horace Mann Elementary School 1105 Northwest 45th Street Oklahoma City, Oklahoma ($22,100)

Wilson Elementary School 2215 North Walker Avenue Oklahoma City, Oklahoma ($17,600)

Lafayette Elementary School 500 Southwest 44th Street Oklahoma City, Oklahoma ($15,200)

Creston Hills Fifth Year Center 2240 Northeast 19th Street Oklahoma City, Oklahoma ($9,600)

Lee Elementary School 424 Southwest 29th Street Oklahoma City, Oklahoma ($24,000)

Dewey Fifth Year Center 3500 North Lindsay Avenue Oklahoma City, Oklahoma ($23,200)

Linwood Elementary School 3416 Northwest 17th Street Oklahoma City, Oklahoma ($36,000)

Garden Oaks Fifth Year Center 3401 Northeast 16th Street Oklahoma City, Oklahoma ($17,000)

Mark Twain Elementary School 2451 West Main Street Oklahoma City, Oklahoma ($15,200)

Martin Luther King, Or., Fifth Year Center 1537 Northeast 24th Street Oklahoma City, Oklahoma ($15,200)

R. #354 RESOLUTION CALLING FOR ELECTION CONT'D

474

MINUTES OF MEETING OF SEPTEMBER 7, 1984 - CONT'D R. #354 RESOLUTION CALLING FOR ELECTION CONT'D

Doors (cont.)

Lincoln Fifth Year Center 1138 North Geary Avenue Oklahoma City, Oklahoma ($20,800)

Taft Middle School 2901 Northwest 23rd Street Oklahoma City, Oklahoma ($56,000)

Page-Woodson Fifth Year Center 600 North High Avenue Oklahoma City, Oklahoma ($40,000)

Capitol Hill High School 500 Southwest 36th Street Oklahoma City, Oklahoma ($68,000)

Truman Fifth Year Center School 1324 North Kelham Avenue Oklahoma City, Oklahoma ($20,800)

Cleveland Innovative High School 2725 Northwest 23rd Street Oklahoma City, Oklahoma ($24,000)

Capitol Hill Middle School 2717 South Robinson Avenue Oklahoma City, Oklahoma ($56,000)

Classen High School 1901 North Ellison Oklahoma City, 0klahoma'-($72,000)

Harding Middle School 3333 North Shartei Avenue Oklahoma City, Oklahoma ($52,800)

Northeast High School 3100 North Kelley Avenue Oklahoma City, Oklahoma ($97,600)

Jackson Middle School 2601 South Villa Avenue Oklahoma City, Oklahoma ($56,000) TOTAL

$1,027,900.00

Brick and Masonry Walls

Repair brick and masonry walls by removing and replacing mortar and brick, blocks, and! other building materials in the following schools in Independent School District Number 89 of! Oklahoma County, Oklahoma:

Arthur Elementary School 5100 South Independence Avenue Oklahoma City, Oklahoma

Star Elementary School 8916 Northeast 23rd Street Spencer, Oklahoma

Lee Elementary School 424 Southwest 29th Street Oklahoma City, Oklahoma

Hoover Middle School 2401 Northwest 115th Street Oklahoma City, Oklahoma

Linwood Elementary School 3416 Northwest 17th Street Oklahoma City, Oklahoma

TOTAL

$127,350.00

Parking, Pickup, and Play Areas

Resurface, patch, replace, stripe, and/or add parking, pickup and play areas, where necessary, to the following schools located in Independent School District Number 89 of Oklahoma County, Oklahoma:

Adams Elementary School 3416 Southwest 37th Street Oklahoma City, Oklahoma

Burbank Elementary School 3232 Northwest 65th Street Oklahoma City, Oklahoma

Arcadia Elementary School Arcadia, Oklahoma

Columbus Elementary School 2402 South Pennsylvania Avenue Oklahoma City, Oklahoma

Arthur Elementary School 5100 South Independence Avenue Oklahoma City, Oklahoma

Coolidge Elementary School 5212 South Villa Avenue Oklahoma City, Oklahoma

Bodine Elementary School 5301 South Bryant Oklahoma City, Oklahoma

Davis Elementary School 324 Southeast 53rd Street Oklahoma City, Oklahoma

Britton Elementary School 1215 Northwest 95th Street Oklahoma City, Oklahoma

Edgemere Elementary School 3200 North Walker Avenue Oklahoma City, Oklahoma

Buchanan Elementary School 4126 Northwest 18th Street Oklahoma City, Oklahoma

Fillmore Elementary School 5200 South Blackwelder Avenue Oklahoma City, Oklahoma

475

MINUTES OF MEETING OF SEPTEMBER

7, 1984 - CONT'D

Parking, Pickup, and Play Areas (cont.)

Gatewood Elementary School 1821 Northwest 21st Street Oklahoma City, Oklahoma

Ridgeview Elementary School 10010 North Ridgeview Drive The Village, Oklahoma

Harrison Elementary School 721 Britton Road Oklahoma City, Oklahoma

Rockwood Elementary School 3103 Southwest 24th Street Oklahoma City, Oklahoma

Hawthorne Elementary School 2300 Northwest 15th Street Oklahoma City, Oklahoma

Sequoyah Elementary School 2400 Northwest 36th Street Oklahoma City, Oklahoma

Hayes Elementary School 6900 South Byers Avenue Oklahoma City, Oklahoma

Shidler Elementary School 1415 South Byers Avenue Oklahoma City, Oklahoma

Heronville Elementary School 1240 Southwest 29th Street Oklahoma City, Oklahoma

Shields Heights Elementary School 301 Southeast 38th Street Oklahoma City, Oklahoma

Horace Mann Elementary School 1105 Northwest 45th Street Oklahoma City, Oklahoma

Southern Hils Elementary School 7800 South Kentucky Oklahoma City, Oklahoma

Kaiser Elementary School 3125 Lyon Boulevard Oklahoma City, Oklahoma

Spencer Elementary School 8700 Northeast 50th Street Spencer, Oklahoma

Lafayette Elementary School 500 Southwest 44th Street Oklahoma City, Oklahoma

Stand Watie Elementary School 3517 South Linn Avenue Oklahoma City, Oklahoma

Lee Elementary School 424 Southwest 29th Street Oklahoma City, Oklahoma

Stonegate Elementary School 2525 Northwest 112th Street Oklahoma City, Oklahoma

Linwood Elementary School 3416 Northwest 17th Street Oklahoma City, Oklahoma

Telstar Elementary School 9521 Northeast 16th Street Midwest City, Oklahoma

Madison Elementary School 3117 North Independence Avenue Oklahoma City, Oklahoma

West Nichols Hills Elementary School 8400 Greystone Avenue Oklahoma City, Oklahoma

Mark Twain Elementary School 2451 West Main Street Oklahoma City, Oklahoma

Western Village Elementary School 1508 Northwst 106th Street The Village, Oklahoma

Monroe Elementary School 4810 North Linn Avenue Oklahoma City, Oklahoma

Wheeler Elementary School 501 Southeast 25th Street Oklahoma City, Oklahoma

Pierce Elementary School 4101 Southwest 27th Place Oklahoma City, Oklahoma

Willard Elementary School 1400 Northwest 3rd Street Oklahoma City, Oklahoma

Prairie Queen Elementary School 6609 South Blackwelder Avenue Oklahoma City, Oklahoma

Willow Brood Elementary School 8105 Northeast 19th Street Midwest City, Oklahoma

Putnam Heights Elementary School 1601 Northwest 36th Street Oklahoma City, Oklahoma

Wilson Elementary School 2215 North Walker Avenue Oklahoma City, Oklahoma

Quail Creek Elementary School 11700 Thorn Ridge Road Oklahoma City, Oklahoma

Creston Hills Fifth Year Center 2240 Northeast 19th Street Oklahoma City, Oklahoma

Rancho Village Elementary School 1401 Johnston Drive Oklahoma City, Oklahoma

Dewey Fifth Year Center 3500 North Lindsay Avenue Oklahoma City, Oklahoma

R. #354 RESOLUTION CALLING FOR ELECTION CONT'D

476

MINUTES OF MEETING OF SEPTEMBER 7, 1984 - CONT1D

R. #354 RESOLUTION CALLING FOR ELECTION CONT'D

Parking, Pickup, and Play Areas (cont.)

Garden Oaks Fifth Year Center 3401 Northeast 16th Street Oklahoma City, Oklahoma

Capitol Hill High School 500 Southwest 36 th Street Oklahoma City, Oklahoma

Green Pastures Fifth Year Center 4200 North Post Road Oklahoma City, Oklahoma

Cleveland Innovative High School 2725 Northwest 23rd Street Oklahoma City, Oklahoma

Martin Luther King, Jr., Fifth Year Center 1537 Northeast 24th Street Oklahoma City, Oklahoma

Classen High School 1901 North Ellison Oklahoma City, Oklahoma

Lincoln Fifth Year Center 1138 North Geary Avenue Oklahoma City, Oklahoma

Douglass High School 900 North Eastern Avenue Oklahoma City, Oklahoma

North Highland Fifth Year Center 8400 North Robinson Avenue Oklahoma City, Oklahoma

Grant High School 5016 South Pennsylvania Avenue Oklahoma City, Oklahoma

Page-Woodson Fifth Year Center 600 North High Avenue Oklahoma City, Oklahoma

Marshall High School 9017 North University Avenue Oklahoma City, Oklahoma

Parker Fifth Year Center 12700 Northeast 42nd Street Oklahoma City, Oklahoma

Northeast High School 3100 North Kelley Avenue Oklahoma City, Oklahoma

Polk Fifth Year Center 3806 North Prospect Avenue Oklahoma City, Oklahoma

Northwest Classen High School 2801 Northwest 27th Street Oklahoma City, Oklahoma

Truman Fifth Year Center 1324 Nrth Kelham Avenue Oklahoma City, Oklahoma

Southeast High School 5401 South Shields Boulevard Oklahoma City, Oklahoma

Eisenhower Middle School 1301 Northeast 101st Street Oklahoma City, Oklahoma

Star Spencer High School 3001 North Spencer Road Spencer, Oklahoma

Harding Middle School 3333 North Shartel Avenue Oklahoma City, Oklahoma

Dunbar Center 1432 Northeast 7th Street Oklahoma City, Oklahoma

Hoover Middle School 2401 Northwest 115th Street Oklahoma City, Oklahoma

Washington Center 820 West California Avenue Oklahoma City, Oklahoma

Jackson Middle School 2601 South Villa Avenue Oklahoma City, Oklahoma

Administration Building 900 North Klein Oklahoma City, Oklahoma

Moon Middle School 1901 Northeast 13th Street Oklahoma City, Oklahoma

Service Center 2500 Northwest 30th Street Oklahoma City, Oklahoma

Roosevelt Middle School 3233 Southwest 44th Street Oklahoma City, Oklahoma TOTAL

$641,630.00

GRAND TOTAL

$11,200,000.00

MINUTES OF MEETING OF SEPTEMBER

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25.

26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64. 65. 66. 67. 68. h 69. ÂŤ 70.

7, 1984 - CONT'D

Section 3. That the number and location of the polling places for said election shall R. #354 RESOLUTION be as follows: CALLING FOR ELECTION Adams Elementary School, 3416 Southwest 37th Street, Oklahoma City, Oklahoma CONT'D Administration Building, 900 North Klein Avenue, Oklahoma City, Oklahoma Arcadia Elementary School, Arcadia, Oklahoma Arthur Elementary School, 5100 South Independence Avenue, Oklahoma City, Oklahoma Belle Isle Secondary School, 5904 North Villa, Oklahoma City, Oklahoma Bodine Elementary School, 5301 South Bryant, Oklahoma City, Oklahoma Britton Elementary School, 1215 Northwest 95th Street, Oklahoma City, Oklahoma Buchanan Elementary School, 4126 Northwest 18th Street, Oklahoma City, Oklahoma Burbank Elementary School, 3232 Northwest 65th Street, Oklahoma City, Oklahoma Capitol Hill High School, 500 Southwest 36th Street, Oklahoma City, Oklahoma Capitol Hill Middle School, 2717 South Robinson Avenue, Oklahoma City, Oklahoma Classen High School, 1901 North Ellison, Oklahoma City, Oklahoma Cleveland Innovative High School, 2725 Northwest 23rd Street, Oklahoma City, Oklahoma Columbus Elementary School, 2402 South Pennsylvania Avenue, Oklahoma City, Oklahoma Coolidge Elementary School, 5212 South Villa Avenue, Oklahoma City, Oklahoma Creston Hills Fifth Year Center, 2240 Northeast 19th Street, Oklahoma City, Oklahoma Davis Elementary School, 324 Southeast 53rd Street, Oklahoma City, Oklahoma Dewey Fifth Year Center, 3500 North Lindsay Avenue, Oklahoma City, Oklahoma Douglass High School, 900 North Eastern Avenue, Oklahoma City, Oklahoma Dunbar Center, 1432 Northeast 7th Street, Oklahoma City, Oklahoma Edgemere Elementary School, 3200 North Walker Avenue, Oklahoma City, Oklahoma Edwards Fifth Year Center, 1123 Northeast Grand Boulevard, Oklahoma City, Oklahoma Eisenhower Middle School, 1301 Northeast 101st Street, Oklahoma City, Oklahoma Emerson Alternative Center, 715 North Walker Avenue, Oklahoma City, Oklahoma Eugene Field Elementary School (Old Mayfair Building), 3200 Northwest 48th Street, Oklahoma City, Oklahoma Fillmore Elementary School, 5200 South Blackweider Avenue, Oklahoma City, Oklahoma Garden Oaks Elementary School, 3401 Northeast 16th Street, Oklahoma City, Oklahoma Gatewood Elementary School, 1821 Northwest 21st Street, Oklahoma City, Oklahoma Grant High School, 5016 South Pennsylvania Avenue, Oklahoma City, Oklahoma Green Pastures Fifth Year Center, 4200 North Post Road, Oklahoma City, Oklahoma Harding Middle School, 3333 North Shartel Avenue, Oklahoma City, Oklahoma Harrison Elementary School, 721 Britton Road, Oklahoma City, Oklahoma Hawthorne Elementary School, 2300 Northwest 15th Street, Oklahoma City, Oklahoma Hayes Elementary School, 6900 South Byers Avenue, Oklahoma City, Oklahoma Heronville Elementary School, 1240 Southwest 29th Street, Oklahoma City, Oklahoma Hillcrest Elementary School, 6421 South Miller, Oklahoma City, Oklahoma Hoover Middle School, 2401 Northwest 115th Street, Oklahoma City, Oklahoma Horace Mann Elementary School, 1105 Northwest 45th Street, Oklahoma City, Oklahoma Jackson Middle School, 2601 South Villa Avenue, Oklahoma City, Oklahoma Jefferson Middle School, 6800 South Blackwelder Avenue, Oklahoma City, Oklahoma Johnson Elementary School, 1810 Sheffield Road, The Village, Oklahoma Kaiser Elementary School, 3125 Lyon Boulevard, Oklahoma City, Oklahoma Martin Luther King Jr. Fifth Year Center, 1537 Northeast 24th Street, Oklahoma City, Oklahoma Lafayette Elementary School, 500 Southwest 44th Street, Oklahoma City, Oklahoma Lee Elementary School, 424 Southwest 29th Street, Oklahoma City, Oklahoma Lincoln Fifth Year Center,1138 North Geary Avenue, Oklahoma City, Oklahoma Linwood Elementary School, 3416 Northwest 17th Street, Oklahoma City, Oklahoma Longfellow Fifth Year Center, 1201 Northeast 48th Street, Oklahoma City, Oklahoma Madison Elementary School, 3117 North Independence Avenue, Oklahoma City, Oklahoma Mark Twain Elementary School, 2451 West Main Street, Oklahoma City, Oklahoma Marshall High School, 9017 North University Avenue, Oklahoma City, Oklahoma Monroe Elementary School, 4810 North Linn Avenue, Oklahoma City, Oklahoma Moon Middle School, 1901 Northeast 13th Street, Oklahoma City, Oklahoma Northeast High School, 3100 North Kelley Avenue, Oklahoma City, Oklahoma North Highland Fifth Year Center, 8400 North Robinson Avenue, Oklahoma City, Oklahoma Northwest Classen High School, 2801 Northwest 27th Street, Oklahoma City, Oklahoma Oakridge Elementary School, 4100 Leonhardt Drive, Del City, Oklahoma Page - Woodson Fifth Year Center, 600 North High Avenue, Oklahoma City, Oklahoma Parker Fifth Year Center, 12700 Northeast 42nd Street, Oklahoma City, Oklahoma Parmelee Elementary School, 6700 South Hudson Avenue, Oklahoma City, Oklahoma , Pierce Elementary School, 4101 Southwest 27th Place, Oklahoma City, Oklahoma Polk Fifth Year Center, 3806 North Prospect Avenue, Oklahoma City, Oklahoma Prairie Queen Elementary School, 6609 South Blackwelder Avenue, Oklahoma City, Oklahoma Putnam Heights Elementary School, 1601 Northwest 36th Street, Oklahoma City, Oklahoma Quail Creek Elementary School, 11700 Thorn Ridge Road, Oklahoma City, Oklahoma Rancho Village Elementary School, 1401 Johnston Drive, Oklahoma City, Oklahoma Ridgeview Elementary School, 10010 North Ridgeview Drive, The Village, Oklahoma Riverside Elementary School, 421 Southwest 11th Street, Oklahoma City, Oklahoma Rockwood Elementary School, 3101 Southwest 24th Street, Oklahoma City, Oklahoma Rogers Middle School, 4000 North Spencer Road, Spencer, Oklahoma

478

MINUTES OF MEETING OF SEPTEMBER R. #354 RESOLUTION CALLING FOR ELECTION CONT'D

71. â&#x20AC;&#x2122; 72. 73. 74. 75. 76. 77. 78. 79. 80. 81. 82. 83. 84. 85. 86. 87. 88. 89. 90. 91. 92. 93. 94.

7, 1984 - CONT'D

Roosevelt Middle School, 3233 Southwest 44th Street, Oklahoma City, Oklahoma Sequoyah Elementary School, 2400 Northwest 36th Street, Oklahoma City, Oklahoma Service Center, 2500 Northeast 30th Street, Oklahoma City, Oklahoma Shidler Elementary School, 1415 South Byers Avenue, Oklahoma City, Oklahoma Shields Heights Elementary School, 301 Southeast 38th Street, Oklahoma City, Oklahoma Southeast High School, 5401 South Shields Boulevard, Oklahoma City, Oklahoma Southern Hills Elementary School, 7800 South Kentucky Avenue, Oklahoma City, Oklahoma Spencer Elementary School, 8700 Northeast 50th Street, Spencer, Oklahoma Stand Watie Elementary School, 3517 South Linn Avenue, Oklahoma City, Oklahoma Star Elementary School, 8916 Northeast 23rd Street, Spencer, Oklahoma Star Spencer High School, 3001 North Spencer Road, Spencer, Oklahoma Stonegate Elementary School, 2525 Northwest 112th Street, Oklahoma City, Oklahoma Taft Middle School, 2901 Northwest 23rd Street, Oklahoma City, Oklahoma Telstar Elementary School, 9521 Northeast 16th Street, Midwest City, Oklahoma Truman Fifth Year Center, 1324 North Kelham Avenue, Oklahoma City, Oklahoma Van Buren Elementary School, 2700 Southwest 40th Street, Oklahoma City, Oklahoma Webster Middle School, 6708 South Santa Fe Avenue, Oklahoma City, Oklahoma West Nichols Hills Elementary School, 8400 Greystone Avenue, Oklahom City, Oklahoma Western Village Elementary School, 1508 Northwest 106th Street, The Village, Oklahoma Westwood Elementary School, 1701 Exchange Avenue, Oklahoma City, Oklahoma Wheeler Elementary School, 501 Southeast 25th Street, Oklahoma City, Oklahoma Willard Elementary School, 1400 Northwest 3rd Street, Oklahoma City, Oklahoma Willow Brook Elementary School, 8105 Northeast 10th Street, Midwest City, Oklahoma Wilson Elementary School, 2215 North Walker Avenue, Oklahoma City, Oklahoma

Section 4. That a copy of said Resolution shall be personally served upon the office of the County Election Board of Oklahoma County, State of Oklahoma, at least thirty (30) days prior to the date of this election.

ADOPTED AND APPROVED THIS *2

day o

President, Board of Education

(SEAL)

STATE OF OKLAHOMA

)

COUNTY OF OKLAHOMA

)

) SS

I further certify that attached hereto is a true and complete copy of public notice posted on the door of the Office of the Superintendent twenty-four (24) hours prior to said meeting wherein said Resolution was adopted, excluding Saturdays, Sundays, and Holidays. WITNESS my hand and the seal of said School District thisl'1- day of c

by wJ?

Clerk, Board of Education (SEAL)

479

MINUTES OF MEETING OF SEPTEMBER 7, 1984 - CONT'D

PROCLAMATION AND NOTICE OF ELECTION

Under and by virtue of Section 26, Article X of the Constitution of the State of Oklahoma, as amended, and Title 70, Article XV, Oklahoma Statutes 1981, and other statutes of the State of Oklahoma supplementary and amendatory thereto, and a resolution of the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, adopted the 7th day of September, 1984, an election in said School District is hereby called to be held on Tuesday the 9th day of October, 1984, for the purpose of submitting to the registered qualified voters thereof the following Proposition: PROPOSITION

"SHALL INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA, INCUR AN INDEBTEDNESS BY ISSUING ITS BONDS IN THE SUM OF ELEVEN MILLION TWO HUNDRED THOUSAND DOLLARS ($11,200,000.00), TO PROVIDE FUNDS FOR THE PURPOSE OF IMPROVING SCHOOL SITES, CONSTRUCTING, REPAIRING, REMODELING AND EQUIPPING SCHOOL BUILDINGS, AND ACQUIRING SCHOOL FURNITURE, FIXTURES AND EQUIPMENT; AND LEVY AND COLLECT AN ANNUAL TAX, IN ADDITION TO ALL OTHER TAXES, UPON ALL THE TAXABLE PROPERTY IN SUCH DISTRICT SUFFICIENT TO PAY THE INTEREST ON SAID BONDS AS IT FALLS DUE, AND ALSO TO CONSTITUTE A SINKING FUND FOR THE PAYMENT OF THE PRINCIPAL THEREOF WHEN DUE, SAID BONDS TO BEAR INTEREST NOT TO EXCEED TEN PERCENT (10%) PER ANNUM, PAYABLE SEMIANNUALLY, AND TO BECOME DUE SERIALLY WITHIN TEN (10) YEARS FROM THEIR DATE?" l'st

Yes - For the Above Proposition

2'nd

No - Against the Above Proposition

(If the voter desires to vote FOR the above Proposition, he shall mark an "X" in the first square above; if he desires to vote AGAINST the above Proposition, he shall mark an "X" in the second square above.)

The polls shall be opened at 7:00 o'clock A.M. and remain open continously until and be closed at 7:00 o'clock P.M. The number and location of the polling places and the persons who shall conduct said election shall be as follows:

Adams Elementary School 3416 Southwest 37th Street Oklahoma City, Oklahoma

Edythe Thompson, Inspector Emma Eggleston, Judge Inas E. Tuetkin, Clerk

Administration Building 900 North Klein Avenue Oklahoma City, Oklahoma

Robbie E. Miller, Inspector Lavelle Morris, Judge Edith Kellerby, Clerk

Arcadia Elementary School Arcadia, Oklahoma

Bill Ruble, Inspector O. B. Roberts, Judge Mary E. Crabb, Clerk

Arthur Elementary School 5100 South Independence Avenue Oklahoma City, Oklahoma

Anna F. Hensley, Inspector Martha Baskerville, Judge Etta L. Minor, Clerk

Belle Isle Secondary School 5904 North Villa Oklahoma City, Oklahoma

Arvigene Joy,Inspector Marjorie Anderson, Judge Mary Jane Damon, Clerk

Bodine Elementary School 5301 South Bryant Oklahoma City, Oklahoma

Lucille Gower, Inspector Pearl Cline, Judge Mamie Blair, Clerk

Britton Elementary Schoor 1215 Northwest 95th Street Oklahoma City, Oklahoma

Helen Gennings, Inspector Charles Nall, Judge Deanna Smith, Clerk

PROCLAMATION AND NOTICE OF ELECTION

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Buchanan Elementary School 4126 Northwest 18th Street Oklahoma City, Oklahoma

Erma Cole, Inspector Josephine Stacy, Judge Flora Lynn, Clerk

Burbank Elementary School 3232 Northwest 65th Street Oklahoma City, Oklahoma

Tom Corbett, Inspector Betty Corbett, Judge Betty Rowlett, Clerk

Capitol Hill High School 500 Southwest 36th Street Oklahoma City, Oklahoma

Hazel Ruminer, Inspector Elsa Rosebrook, Judge Sarah Bryant, Clerk

Capitol Hill Middle School 2717 South Robinson Avenue Oklahoma City, Oklahoma

Gertrude Barlow, Inspector Leota Moore, Judge Lucille Plowman, Clerk

Classen High School 1901 North Ellison Oklahoma City, Oklahoma

Virginia Dobelbower, Inspector Marsha Andres, Judge Julia Kapraun, Clerk

Cleveland Innovative High School 2725 Northwest 23rd Street Oklahoma City, Oklahoma

Mary Estes, Inspector Vesta Smith, Judge Laura Lois Young, Clerk

Columbus Elementary School 2402 South Pennsylvania Avenue Oklahoma City, Oklahoma

Lillian A. Thorp, Inspector Mildred L. Smith, Judge Ruth E. Stubblefield, Clerk

Coolidge Elementary School 5212 South Villa Avenue Oklahoma City, Oklahoma

Julia Andruchow, Inspector Mary L. Gray, Judge Pauline Maxey Haragan, Clerk

Creston Hills Fifth Year Center 2240 Northeast 19th Street Oklahoma City, Oklahoma

Monte Q. Wright, Inspector Errol Wright, Judge Leigh Dorsey, Clerk

Davis Elementary School 324 Southeast 53rd Street Oklahoma City, Oklahoma

Edna F. Boyer, Inspector Hazel Collins, Judge Lucille Madding, Clerk

Dewey Fifth Year Center 3500 North Lindsay Avenue Oklahoma City, Oklahoma

Roy Johnson, Inspector Aserline Hurte, Judge Ardella Graham, Clerk

Douglass High School 900 North Eastern Avenue Oklahoma City, Oklahoma

Ruby Hornbeak, Inspector Claudia Hall, Judge John Hall, Clerk

Dunbar Center 1432 Northeast 7th Street Oklahoma City, Oklahoma

Margaret Maier, Inspector Luvenia V. Nash, Judge Ed Hill, Clerk

Edgemere Elementary School 3200 North Walker Avenue Oklahoma City, Oklahoma

Robert L. Snodgrass, Inspector Streeter B. Flynn, Jr., Judge Gloria H. Lamar, Clerk

Edwards Fifth Year Center 1123 Northeast Grand Boulevard Oklahoma City, Oklahoma

Velma Marvel, Inspector Lucretia Perry, Judge Maggie Reynolds, Clerk

Eisenhower Middle School 1301 N.E. 101st Street Oklahoma City, Oklahoma

Peggy J. Thorne, Inspector Fa Ruth Jones, Judge John Thorne, Clerk

Emerson Alternative Center 715 North Walker Avenue Oklahoma City, Oklahoma

Maybelle Metcalf, Inspector Doris Etheridge, Judge Susie Wright, Clerk

Eugene Field Elementary School (Old Mayfair Building) 3200 Northwest 48th Street Oklahoma City, Oklahoma

Sherman Dillberg, Inspector Mary Scott, Judge Opal Capps, Clerk

Fillmore Elementary School 5200 South Black welder Avenue Oklahoma City, Oklahoma

Bennie Rychlec, Inspector Ruth Jo Rychlec, Judge Herman E. Reimink, Clerk

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Garden Oaks Elementary School 3401 Northeast 16th Street Oklahoma City, Oklahoma

Anna B. Wright, Inspector Ethel Douglass, Judge Lurleen A. Craig, Clerk

Gatewood Elementary School 1821 Northwest 21st Street Oklahoma City, Oklahoma

Thelma Dixon, Inspector Henrietta Farrell, Judge Florence Harkin, Clerk

Grant High School 5016 South Pennsylvania Avenue Oklahoma City, Oklahoma

Lois Warner, Inspector Cecil Benson, Judge Charles Warner, Clerk

Green Pastures Fifth Year Center 4200 North Post Road Oklahoma City, Oklahoma

Joan M. Burton, Inspector Annetta Sulcer, Judge Mary M. Jones, Clerk

Harding Middle School 3333 North Shartel Avenue Oklahoma City, Oklahoma

Ruth Tunison, Inspector Pauline Shields, Judge Leonard Tunison, Clerk

Harrison Elementary School 721 Britton Road Oklahoma City, Oklahoma

Doreen Walker, Inspector Jean Sanders, Judge Adelaide I. Petty, Clerk

Hawthorne Elementary School 2300 Northwest 15th Street Oklahoma City, Oklahoma

Grayce Stevens, Inspector Patricia Hines, Judge Sarah W. Clark, Clerk

Hayes Elementary School 6900 South Byers Avenue Oklahoma City, Oklahoma

Marilyn Williams, Inspector Elda A. Cox, Judge Sheldon Cox, Clerk

Heronville Elementary School 1240 Southwest 29th Street Oklahoma City, Oklahoma

Dortha Bulis, Inspector Doris May Shea, Judge Addie Shelby, Clerk

Hillcrest Elementary School 6421 South Miller Oklahoma City, Oklahoma

Dorothea A. James, Inspector Georgette Gibson, Judge James Green, Clerk

Hoover Middle School 2401 Northwest 115th Street Oklahoma City, Oklahoma

Elaine Moore, Inspector Harold Moore, Judge Vi Gross, Clerk

Horace Mann Elementary School 1105 Northwest 45th Street Oklahoma City, Oklahoma

Alta Deaville, Inspector Ann Darling, Judge Vella Hill, Clerk

Jackson Middle School 2601 South Villa Avenue Oklahoma City, Oklahoma

Jacqueline I. Swafford, Inspector Mary Cearley, Judge Billie Jo Johnson, Clerk

Jefferson Middle School 6800 South Blackwelder Avenue Oklahoma City, Oklahoma

Charles Brock, Inspector Vivian May, Judge Marie Rhodes, Clerk

Johnson Elementary School 1810 Sheffield Road The Village, Oklahoma

Christine Smith, Inspector L. Laverne Beal, Judge Terressa Denham, Clerk

Kaiser Elementary School 3125 Lyon Boulevard Oklahoma City, Oklahoma

Dorothy Horton, Inspector Marcile Horton, Judge Anna Marie Foral, Clerk

Martin Luther King Jr. Fifth Year Center 1537 Northeast 24th Street Oklahoma City, Oklahoma

Georgene Richardson,Inspector Leberta Glover, Judge Johnie Jackson, Clerk

Lafayette Elementary School 500 Southwest 44th Street Oklahoma City, Oklahoma

Nellie Harrington, Inspector Delores Thele, Judge Gladys Grider, Clerk

Lee Elementary School 424 Southwest 29th Street Oklahoma City, Oklahoma

Opal Fry mire, Inspector Juanita Ryals, Judge Maxine Davis, Clerk

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Lincoln Fifth Year Center 1138 North Geary Avenue Oklahoma City, Oklahoma

W. C. Estes, Inspector Margaret Schus, Judge W.H. Young, Clerk

Linwood Elementary School 3416 Northwest 17th Street Oklahoma City, Oklahoma

Lois M. Copley, Inspector Pat Corbitt, Judge Bettie Jean O'Dell, Clerk

Longfellow Fifth Year Center 1201 Northeast 48th Street Oklahoma City, Oklahoma

Clovis A. Griffin, Inspector Bernice Brown, Judge Ann Morris, Clerk

Madison Elementary School 3117 North Independence Avenue Oklahoma City, Oklahoma

Margaret Taylor, Inspector Ruth Peyton, Judge Betty Thiefei, Clerk

Mark Twain Elementary School 2451 West Main Street Oklahoma City, Oklahoma

Pearl L. Hill, Inspector Christine Lake, Judge Mrs. Raymond Woodring, Clerk

Marshall High School 9017 North University Avenue Oklahoma City, Oklahoma

Evelyn Harrington, Inspector C. J. Quinly, Judge Lucille Quinly, Clerk

Monroe Elementary School 4810 North Linn Avenue Oklahoma City, Oklahoma

Helen Breitschuh, Inspector Lois Spitler, Judge Dana Seaton, Clerk

Moon Middle School 1901 Northeast 13th Street Oklahoma City, Oklahoma

Lois Williams, Inspector Omega N. Burge, Judge Lucille Morgan, Clerk

Northeast High School 3100 North Kelley Avenue Oklahoma City, Oklahoma

Idee Dodson, Inspector Rosee Lee Leonard, Judge Tommie B. Dillard, Clerk

North Highland Fifth Year Center 8400 North Robinson Avenue Oklahoma City, Oklahoma

Teresa Smith, Inspector Norma Jean Williams, Judge Margaret Angle, Clerk

Northwest Classen High School 2801 Northwest 27th Street Oklahoma City, Oklahoma

Ruby Page, Inspector Doris Loeffler, Judge Mary M. Hansen, Clerk

Oakridge Elementary School 4100 Leonhardt Drive Del City, Oklahoma

Donna J. Raiber, Inspector Ida I. Brown, Judge Janice Cockrell, Clerk

Page - Woodson Fifth Year Center 600 North High Avenue Oklahoma City, Oklahoma

Ruby Arnold, Inspector Elizabeth Calbert, Judge Frances Harrison, Clerk

Parker Fifth Year Center 12700 Northeast 42nd Street Oklahoma City, Oklahoma

Ruby L. Woods, Inspector Juanita E. Ellis, Judge Eva Parker, Clerk

Parmelee Elementary School 6700 South Hudson Avenue Oklahoma City, Oklahoma

Leona Campbell, Inspector Goldie A. McGuire, Judge Winfred Lindsay, Clerk

Pierce Elementary School 4101 Southwest 27th Street Oklahoma City, Oklahoma

Viola J. Hitt, Inspector Jewell Ridley, Judge June Hyams, Clerk

Polk Fifth Year Center 3806 North Prospect Avenue Oklahoma City, Oklahoma

Arnetas Williams, Inspector Oma E. Gallimore, Judge Bazile O. Williams, Clerk

Prairie Queen Elementary School 6609 South Blackwelder Avenue Oklahoma City, Oklahoma

Mrs. G. L. Hensley, Inspector Ann King, Judge Betty Stokes, Clerk

Putnam Heights Elementary School 1601 Northwest 36th Street Oklahoma City, Oklahoma

Jo Ann Par mon, Inspector Dorothy Hamon, Judge Mary Rexroad, Clerk

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Quail Creek Elementary School 11700 Thom Ridge Road Oklahoma City, Oklahoma

Mary Barnhill, Inspector Nelda McGee, Judge Pauline Sieber, Clerk

Rancho Village Elementary School 1401 Johnston Drive Oklahoma City, Oklahoma

Mary Ellen Lawrence, Inspector Crystal G. Ferguson, Judge Barbara Cosby, Clerk

Ridgeview Elementary School 10010 North Ridgeview Drive The Village, Oklahoma

Juanita H. Martin, Inspector Reta M. Williams, Judge Marcel Williams, Clerk

Riverside Elementary School 421 Southwest 11th Street Oklahoma City, Oklahoma

Raul Baltierra, Inspector Luella Benford, Judge Guillerma Licklighter, Clerk

Rockwood Elementary School 3101 Southwest 24th Street Oklahoma City, Oklahoma

Violet Kordis, Inspector Dorothy Ferguson, Judge Georgia Hart, Clerk

Rogers Middle School 4000 North Spencer Road Spencer, Oklahoma

Bertha Williams, Inspector A. C. Johnson, Judge Mary M. Ivey, Clerk

Roosevelt Middle School 3233 Southwest 44th Street Oklahoma City, Oklahoma

Patricia Keith, Inspector Argie Dearmore, Judge Oliver H. Keith, Clerk

Sequoyah Elementary School 2400 Northwest 36th Street Oklahoma City, Oklahoma

Joe DeHass, Inspector Thelma Essary, Judge Ruth Carson, Clerk

Service Center 2500 Northeast 30th Street Oklahoma City, Oklahoma

Flora Mae Simpson, Inspector Pearlie Mae Humphrey, Judge Jessye J. Moore, Clerk

Shidler Elementary School 1415 South Byers Avenue Oklahoma City, Oklahoma

Mary L. Cole, Inspector Betty Sutterfield, Judge Victoria H. Walker, Clerk

Shields Heights Elementary School 301 Southeast 38th Street Oklahoma City, Oklahoma

Doy Burchel, Inspector June I. Ebers, Judge Lois Burchel, Clerk

Southeast High School 5401 South Shields Boulevard Oklahoma City, Oklahoma

Leora Rusmisel, Inspector Kathleen Bogle, Judge Teresa Sims Mailman, Clerk

Southern Hills Elementary School 7800 South Kentucky Avenue Oklahoma City, Oklahoma

Kathryn A. Woods, Inspector Mrs. Len H. Ferguson, Judge Norma Meeks, Clerk

Spencer Elementary School 8700 Northeast 50th Street Spencer, Oklahoma

Myrtle Rupp, Inspector Geneva Dean, Judge LaDonia Chandler, Clerk

Stand Watie Elementary School 3517 South Linn Avenue Oklahoma City, Oklahoma

Ruth S. Faris, Inspector Lola E. Walsh, Judge Merle A. Airington, Clerk

Star Elementary School 8917 Northeast 23rd Street Spencer, Oklahoma

Columbia A. Ellis, Inspector Flo Saunders, Judge Linda Lambertus, Clerk

Star Spencer High School 3001 North Spencer Road Spencer, Oklahoma

Violetta Manuel, Inspector Gwendolyn M. Talley, Judge Minnie E. Payne, Clerk

Stonegate Elementary School 2525 Northwest 112th Street Oklahoma City, Oklahoma

Anna Clapper, Inspector Claudia S. Hendrick, Judge Dorothy Young, Clerk

Taft Middle School 2901 Northwest 23rd Street Oklahoma City, Oklahoma

James Hagan, Inspector Beulah Hudson, Judge Jewel Hagen, Clerk

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Telstar Elementary School 9521 Northeast 16th Street Midwest City, Oklahoma

Catherine Lacey, Inspector Orpha Davis, Judge Jack Davis, Clerk

Truman Fifth Year Center 1324 North Kelham Avenue Oklahoma City, Oklahoma

Margaret M. Ray, Inspector Florida Bright, Judge Kathryn B. Ray, Clerk

Van Buren Elementary School 2700 Southwest 40th Street Oklahoma City, Oklahoma

Edna Pugh, Inspector Weldon Pugh, Judge Ethelyne M. Kemp, Clerk

Webster Middle School 6708 South Santa Fe Avenue Oklahoma City, Oklahoma

Mary Lane, Inspector Esther McCord, Judge Peggy Drabek, Clerk

West Nichols Hills Elementary School 8400 Greystone Avenue Oklahoma City, Oklahoma

Helen J. Whiteley, Inspector Esther Edin, Judge Ed Kostka, Clerk

Western Village Elementary School 1508 Northwest 106th Street The Village, Oklahoma

Wilda Sue Smith, Inspector Laurinda Sue Howard, Judge Gladys Boggs, Clerk

Westwood Elementary School 1701 Exchange Avenue Oklahoma City, Oklahoma

Lillian Murphy, Inspector Essie McWhorter, Judge Lillian Me Waters, Clerk

Wheeler Elementary School 501 Southeast 25th Street Oklahoma City, Oklahoma

Bobbie L. Windel, Inspector Wanda Creel, Judge Sarah Steckman, Clerk

Willard Elementary School 1400 Northwest 3rd Street Oklahoma City, Oklahoma

Nellie Sullivan, Inspector Marie Ingram, Judge Lillian Johnston, Clerk

Willow Brook Elementary School 8105 Northeast 10th Street Midwest City, Oklahoma

Edison Reber, Inspector Delores A. Honea, Judge Evelyn Olney, Clerk

Wilson Elementary School 2215 North Walker Avenue Oklahoma City, Oklahoma

Hope L. Asbury, Inspector Ruth P. Conboy, Judge Ann Herman, Clerk