Oklahoma City Public Schools Board Meeting Minutes, 1994 by Metropolitan Library System Oklahoma

1. MINUTES OF THE SPECIAL MEETING OF JANUARY 10, 1994

M-1

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY 10, 1994, AT 6:00 P.M. PRESENT:

Thelma R. Parks, District 5 Leo Hise, District 6 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Orel Peak, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

T O

ORDER

Mrs. Thelma R. Parks called the meeting to order. invocation and led the Pledge of Allegiance.

ROLL

Mr. Leo Hlse gave the

CALL

Roll Call established that all present.

SPECIAL

seven

(7)

members of the Board were

ROLL CALL

BUSINESS, SALE OF THE COMBINED PURPOSE BONDS OF 1994 $89,880,000.00

CALL TO ORDER

Receive, open, and consider bids for sale of the Combined Purpose Bonds of 1994 in the amount of $89,880,000.00.

Mr. Darrel Shepard, Executive Director of Board Related Services/Board Clerk, opened and read the two bids that had been received.

FIRST BID: Merrill Lynch and Company; Co-Managers, Southwest Securities, Liberty Bank & Trust Company, and A. G. Edwards & Sons; Gross Interest Cost: $37,065,870.00; Total Premium: $0 Net Interest Cost: $37,065,870.00 Average Rate of Interest: 4.8516%

SECOND BID:

Lehman Brothers; Co-Managers, Goldman Sachs, Freres, Cowen & Company, Mesirow Securities, Anthony, J. P. Morgan Gross Interest Cost: $36,638,940.00 Total Premium: $0 Net Interest Cost: $36,638,940.00 Average Rate of Interest: 4.79579%

First Chicago, Raymond James,

hazard Tucker

SALE OF THE COMBINED PURPOf BONDS OF 1994

MINUTES OF THE SPECIAL MEETING OF JANUARY 10, 1994

M-2

COMBINED PURPOSE BONDS OF 1994 (Continued) Mr. John Martin, Stifel, Nicolaus & Company, introduced Mr. John Cochran and Mr. Olin Treadway both of Stif el, Nicolaus & Company; Mr. Gary Bush, Bond Counsel. Mr. Martin said Board members had been given a comparative idea of how the bids came in as they related to the overall bond market at the close of business Friday (1/7/94). Mr. Frank Kellert asked if the one percent factor with a differential of .25 of one percent ($1,800,000) would be applied back and approximate the amount of money that taxpayers would gain as a result of the delayed sale. Mr. Martin agreed that was correct.

Mr. Martin said the documents would be taken to the State Attorney General, who acts as the ex-officio bond commissioner, and must approve the issuance of bonds for the district. An approval date will be assigned, followed by a 30 day litigation period after which the district may close and deliver the funds. The transcript will be filed with the Attorney General's Office no later than January 12, 1994.

1. #204 APPROVAL TO ACCEPT LOWEST ^ND BEST BID:

jEHMAN BROTHERS IND ASSOCIATES

MOTION: SECOND:

Leo Hise Ron Bogle

MOVE FOR APPROVAL OF ITEM 2 (ACCEPT THE LOWEST AND BEST BID FOR THE SALE OF COMBINED PURPOSE BONDS OF 1994 IN THE AMOUNT OF $89,880,000) AND TO ACCEPT THE LEHMAN BROTHERS JkND ASSOCIATES BID FOR THE BOND ISSUE WITH A NET AVERAGE COST OF $36, 638,940. ROLL CALL

Mr. Mrs . Mr. Mrs .

aye aye aye aye

Bogle, Silver, Hise, Parks,

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

MOTION CARRIED 7-0.

I. #205 APPROVAL OF R. lESOLUTION FOR CSSUANCE OF JONDS IN THE LMOUNT OF ?89/880z000

Consideration for approval or disapproval of a Resolution providing for the issuance of Combined Purpose Bonds of 1994 in the amount of $89,880,000.00; prescribing form of Bonds; providing for registration thereof; providing levy of annual tax; deeming the Preliminary Official Statement near final for purposes of Rule 12c2-12 of the Securities and Exchange Commission; and fixing other details of the issue.

MOTION: SECOND:

Wayne Dempsey Leo Hise

MOVE APPROVAL OF THE RESOLUTION AS READ BY THE BOARD CLERK. ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver , Hise, Parks,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

MOTION CARRIED 7-0.

RESOLUTION

A Resolution providing for the issuance of Combined Purpose Bonds in the sum of $89,880,000 by Independent School District Number 89 of Oklahoma County, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; deeming the preliminary official statement "Near Final" for purposes of Rule 12c2-12 of the Securities and Exchange Commission; and fixing other details of the issue.

MINUTES OF THE SPECIAL MEETING OF JANUARY 10, 1994

M-3

SPECIAL BUSINESS (Continued)

Mr. Frank Kellert said through the process of selling the bonds said Mr. Darrel Shepard, Executive Director of Board Related Services/Board Clerk deserved a vote of confidence from the Board for the complexity of the issues and the circumstances surrounding the sale. He congratulated Mr. Shepard on an exceptional job under adverse circumstances. ADJOURNMENT

There being no further business, the meeting adjourned at 6:23 p.m. motion for adjournment was made by Wayne Dempsey and seconded by Rise. On roll call, the votes were as follows: Mr. Bogle, aye; Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Hise, aye; Peak, aye; and Mrs. Parks, aye. All aye.

The Leo Mr. Mr.

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the , 1994.

Board

Education

day

this

) ) )

I also certify that at least 24 hours prior to the special meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness my hand and seal^of this School District this , 1994.

Clerk, Okla

(SEAL)

City Board of Education

day

R. #206 ADJOURNMENT 6:23 P.M.

/â&#x2013;

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY

10, 1994, AT 7:00 P.M.

PRESENT i

Thelma R. Parks, District Leo Hise, District 6 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Orel Peak, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

T O

ORDER

Mrs. Thelma R. Parks called the meeting to order. Mr. Leo Hise gave the invocation. The John Marshall High School JROTC posted the colors and led the Pledge of Allegiance.

ROLL

CALL

Roll Call established that all seven present. INTRODUCTION

O F

(7)

members of the Board were

CALL TO ORDER

ROLL CALL

VISITORS

Mr. Frank Kellert introduced l^he Class XII, Leadership Oklahoma City members who were present at the meeting. MINUTES

MOTION: SECOND:

MEETING (S)

Leo Hise Terri Silver

MOVE FOR APPROVAL OF THE MINUTES OF THE SPECIAL MEETING, DECEMBER 2, 1993; REGULAR MEETING, DECEMBER 6, 1993; REGULAR MEETING, DECEMBER 13, 1993; AND REGULAR MEETING, DECEMBER 20, 1993.

ROLL CALL

Mr. Bogle, Mrs. Silver, Mr. Hise,

aye aye aye

Mrs. Parks,

aye

aye Mr. Kellert, aye Mr. Dempsey, aye, but Mr. Peak, abstained on the Special Meeting of December 2, 1993

MOTION CARRIED 7-0, 1 Abstention on the Special Meeting of December 2, 1993.

BOA RD

M E M B E R S'

BUS INESS/COMM ENTS

RECOGNITIONS Recognitionr of Polk Elementary School for receiving the one statewide award in the 1993 "Banking on the Environment" program, locally sponsored by the Frontier State Bank and Quail Creek Bank in cooperation with Keep Oklahoma Beautiful, Inc. and the Oklahoma Bankers Association. The Principal is Marcia Brueggen; the environmental curriculum and activities were taught by: Eva King (2nd Grade); Joanne Harman (3rd Grade); and Darlene Teh (3rd/4th Grade).

R. #207 APPROVAL OF DECEMBER, 1993 MINUTES

/â&#x2013; MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994 H-2

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Recognition of Stephen L. Rosales, Maintenance Environmental Control Technician, for completing his Environmental Controls Apprenticeship.

Recognition of Dr. Jan Borelli, Principal, Webster Middle School, for receiving the South Oklahoma City Chamber of Commerce Excellence in Education Administration award; and Betty J. C. Wright, fourth-grade gifted teacher, Bodine Elementary School, for being selected by the South Oklahoma City Chamber of Commerce as the South Oklahoma City Elementary Teacher of the Year!

Recognition of the Star Spencer High School Wrestling Team for having won the All-City Wrestling Tournament and also, for winning an important tournament held at Sulphur. The team members are Brian Miller, Jerry Herron, Detrick Dean, Marquehtz Lee, Kwasi Stephens, Henry Craig, Deon Nash, Dominic Goosby, Kevin Burden, Bobby Spears, Lantone Garrett, Tory Ware, Lee Cooper, Chavez Pennon, Shannon Cruikshank, Mike Taylor, Mike Warren, Mario Thompson, and Pierre Sherfield. Head Coach: Dave Mason Assistant Coach: Victor Carruthers

Recognition of Erayna Harrison, student at John Marshall High School for being the winner of Pepsi's Essay Contest. Her teacher is Mr. Sam Botkin.

COMMENTS RESOLUTION ON BEHALF OF 4R. TERRY ÂŤARD

Mr. Frank Kellert recognized Mr. Terry Ward and Mrs. Sue Ward, for their efforts on behalf of Sequoyah Elementary School, noting that Mr. Ward has recently deceased. Messrs. Kellert and Dempsey will make a formal presentation to Mrs. Ward and her family at the school.

Mr. Kellert read the following resolution:

WHEREAS, the Oklahoma City Public Schools are blessed with many patrons and employees who give of themselves tirelessly to the district in many ways, and WHEREAS, Mrs. Sue Ward, Media Center Aid and Director of Sequoyah Kids, Before and After School Program is a faithful and dedicated employee of this district, and

WHEREAS, Mr. Terry Ward, husband to Mrs. Sue Ward volunteered his time everyday to the successful operation of Sequoyah Elementary School by helping with computer classes, running errands for the staff, assisting in the school's store, and generally giving compassionate and caring supervision to the children of Sequoyah Elementary School, and WHEREAS, Mr. Terry Ward, passed away on Saturday, January 8, 1994, leaving the staff, children, and parents at Sequoyah Elementary School with great and heartfelt loss. BE IT THEREFORE RESOLVED, that the Board of Education of the Oklahoma City Public Schools officially recognizes the dedicated volunteer service of Mr. Terry Ward and hereby extend to Mrs. Sue Ward its heartfelt condolences at the passing of her husband. The work he did and the lives he touched will continue to improve the schools of this community and the people of Oklahoma City.

January 10, 1994 SIGNED BY: Mrs. Thelma R. Parks, President

Mr. Leo Hise, Vice President

Mr. Ron Bogle

Mr. Frank Kellert

Mrs. Terri Silver

Mr. Orel Peak

Mr. Wayne Dempsey

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

H-3 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Mr. Kellert commented on the Middle School Athletics Program and the positive image being created by Mr. Eddie Griffin, Administrator of Athletics, leadership. He noted that; Nine of the Middle School Basketball teams (5 boys, 4 girls) competed in an out-of-district tournament. Two of the boys teams finished in 1st place (Webster and Hoover Middle Schools). Positive comments were made about the attitude of the district's teams concerning attitude; discipline; good behavior from students, coaches, and fans; and the fact that all of the district schools have been invited to play in the tournament again next year.

BUSINESS

Request For Use Of Page Woodson Building Discussion and consideration of the request by United States Federation of Amateur Athletes, Inc. to use Page Woodson school building, 600 North High, Oklahoma City, Oklahoma.

ACTION WITHHELI ON USAGE OF PAGE WOODSON BUILDING

Mr. Darrel Shepard, Board Clerk, said he had made contact with the organization, as directed by the Board. He requested that action be withheld for another week. A report will be brought to the Board and will include whether the Federation, under the current guidelines, can use the building without charge. CITIZENS

COMMENTS

CITIZENSâ&#x20AC;&#x2122; COMMENTS

Victor R. Schuelein, Engineer, talked about the selection process for the bond issue projects for architects and engineers.

Mike Allen, President, American Federation of Teachers, Oklahoma City, talked about various issues affecting the district.

William H. Silk, Architect, talked about the selection architects and engineers and his concern with the process.

Garland Pendergraf, Structural Engineer, expressed concern about the selection process for architects and engineers.

David Scheirman, Engineer, architects and engineers.

Bill McVey, Engineer, talked about the selection of engineers.

LEGAL

also

talked

about

the

selection of

REPORT

LEGAL REPORT

Mr. Cleeta John Rogers, General Counsel, said all information in the Legal Report was of a confidential nature and had been communicated to the Board members through memorandums.

TREASURER

REPORT

Mrs. Sandy Henry, Treasurer, presented a routine Treasurer's report. She also said budget account codes, Oklahoma Cost Accounting codes, and reporting structures are being prepared for the 1994 Combined Purpose Bonds. An investment schedule is being compiled and she assured the Board that they would be accountable in every way in reporting the financial information. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with State Statutes.)

TREASURER'S REPORT

// MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

M-4 SUPERINTENDENT ' S

1. JROTC PRESENTATION

REPORT

JROTC PRESENTATION Presented by:

Dr. Gloria Griffin, Director, Secondary School and Adult Education; Colonel (Ret.) Al Ginsberg, Administrator of JROTC; and

JROTC Students from all district high schools Dr. Griffin said the JROTC unit for Oklahoma City Public Schools was started in 1986 at Capitol Hill High School. There are now units in each of the district high schools.

Colonel Ginsberg presented the highlights of the JROTC Program.

A cadet recited the JROTC Creed. Dr. Betty G. Mason, Superintendent and Mrs. Thelma R. Parks, President participated in a ribbon cutting and certificate signing ceremony commemorating the establishment of JROTC programs at each high school. 3DUCATIONAL SPECIFICATIONS ?â&#x20AC;&#x2DC;OR CLEVELAND, JICHOLS HILLS, SOUTHEAST, AND SLASSEN SCHOOLS

EDUCATIONAL SPECIFICATIONS FOR CLEVELAND, NICHOLS HILLS, SOUTHEAST, AND CLASSEN SCHOOLS

Discussion of the proposed educational specifications Cleveland, Nichols Hills, Southeast and Classen schools.

Presented

by:

Dr. Guy Sconzo, Assistant Educational Services Division

for

Superintendent,

Dr. Betty G. Mason said in an effort to continue focusing on those things that are important for the young people of the district the Board will receive several recommendations, during the next several weeks, relating to facility and program planning. She asked that the Board carefully look at the information when it is received so the final presentations will be agreeable to all. Dr. Mason said with the assistance of Mrs. Parks, President, staff is in process of determining the,, location of the northeast elementary school. Mrs. Parks has scheduled a meeting with parents on January 11 for discussion of a location and also the kind of educational program the patrons would like to have at that facility. Dr. Mason said the location for the new elementary school in the southwest quadrant has already been selected. The educational program will be determined as meetings are held with patrons. Dr. Mason also reported on efforts to develop recommendations for refocusing the instructional program at Northeast High School away from Northeast Science Center to a Northeast School for the Health Professions, which will broaden the offerings. Dr. Guy Sconzo led the presentation on the proposed educational specifications for Cleveland, Nichols Hills, Classen, and Southeast schools. He responded to questions about the proposals from members of the Board. Some discussion centered around the length of the school day and school year for the international baccalaureate program.

Messrs. Dempsey and Bogle both stated that the international baccalaureate program was a commitment to the community and an integral part of the bond issue.

Mr. Leo Hise reminded staff that the program must do what the Board has said it will do. t

since students across the district would be attending the schools, Mrs. Thelma R. Parks arequested parents from all districts be included on the advisory boards.

Dr. Betty G. Mason said the professional advisory board for Classen was designed primarily to help staff design an effective program for the visual and performing arts. As the program progresses, more parents will become involved in the total program.

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

H-5 SUPERINTENDENT'S REPORT (Continued) Mrs. Parks also suggested the participation of the Board member where the schools are located.

Mr. Ron Bogle requested that other institutions (UCO and OU) metropolitan area be included as community resources.

in the

Mr. Wayne Dempsey asked that a definition of educational specifications be sent to the Board along with how the educational specifications relate to designing school programs. Mr. Bogle asked for a timeline for the planning and implementation of the programs. He has received inquiries about whether the district could have the schools opened by next Fall.

PROPOSED PROGRAM OFFERINGS FOR CLASSEN AND SOUTHEAST SCHOOLS Consideration and approval of the proposed program offerings for Classen and Southeast schools.

PROPOSED PROGRAM OFFERIf FOR CLASSEN AND SOUTHEAST

The presentation on program offerings at Southeast and Classen Schools was led by Dr. Guy Sconzo. At Classen, three groups of students will be served 1) academically gifted, 2) artistically talented, and 3) those students who are academically gifted and artistically talented. He outlined the content and assessment requirements for an international baccalaureate school. Southeast High School will serve two groups of students with a comprehensive program; 1) students with a variety of needs, and 2) students who are interested in the tech-prep specialty.

Questions about magnet school funds were raised. Dr. Sconzo said that the first year for funding would be 1995-96; grants will be written next Fall (1994-95). Questions about attendance standards were also raised.

Mr. Wayne Dempsey suggested timeframes for planning of programs, and appointing responsible persons to assume leadership roles at the schools.

Dr. Betty G. Mason reported on the restructuring committee and its function. She also said that d,^ta is being assembled to advertise for principals, but those selections would not be made until the last of April. One staff person is dedicating most of their time to looking at grants and other resources. The committee is also looking at the facilities, events to take place, who will monitor all of the events, etc. The Board will be provided with a copy of the timeline. She said she appreciates the excitement and encouragement of the Board. She pledged that staff will do everything possible to succeed. Only by a collective effort will staff be able to think through the massive task that has been undertaken. Mrs. Parks said she did not want a situation evolving whereby one of the schools becomes a private school in a public school setting. She said it is important to insure that the students across the district are given the opportunity, if they meet the guidelines, to attend the schools. Mrs. Parks said she would like to see those guidelines and the survey prior to it being sent out.

Discussion continued about the use of student surveys, use of parental meetings to discuss programs, surveys in various languages, patron feedback, and other aspects of using surveys. PERSONNEL,

MOTION: SECOND:

PAYROLL,

AND

ENCUMBRANCES

Wayne Dempsey Orel Peak

MOVE FOR APPROVAL OF ITEMS 1, 2 AND 3 AS LISTED. ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

R. #208 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

f 9.

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

K-6 R. #208 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

Approval to issue 1993-94 purchase orders to encumber the following payroll for January, 1994.

Fund

P.O. #

Amount

OCAS CODE

9420021

General Fund Salary

4-11-000-5300-100

$8,500,000.00

9420022

Building Levy Salary

4-21-000-5300-100

125,000.00

9420023

Federal Funds Salary

4-23-000-5300-100

650,000.00

9420024

Child Nutrition Services Fund Salary

4-22-000-5300-100

495,000.00

APPROVAL OF THE NEW ADMINISTRATIVE POSITION OF ACCOUNTING MANAGER.

COMMENTS Mr. Leo Hise said he was concerned that the Board should be looking more in the direction of financial projections.

Dr. Betty G. Mason said the requested position was an immediate need to keep the business of the district flowing. The additional position will allow staff to determine where the funds are, how they are being brought into the district, and what can be done to process the funds correctly. 3.

Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations provided as "information only" in the Personnel Report.

are

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9405562 through 11-9406003) written during the period 12/15/93 through 01/04/94. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. 11 21 22 23

General Fund Building Fund Child Nutrition Services External Funding

CERTIFICATE OF INTERNAL AUDITOR

This is to certify that I have received the attached encumbrance list, P.O. # 9405562 to 9406003, from the Encumbrance Clerk. I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws. ÂŁ2. Edward Romero Internal Auditor

Date

EFFECTIVE DATE

130-01 $8,741 106-01 $7,890

12-2-93

12-10-93

12-17-93

12-13-93

8-30-93

12-2-93

12-9-93

Arcadia Media Asst

Northwest Classen Special Ed Asst

Custodial Services .50 Custodial Worke r

Child Nutrition Kitchen Asst

Northeast 12-13-93 Attendance Secretar Y

12-08-93

Child Nutrition Entry Kitchen Asst

Capitol Hill Elem Special Ed Asst

Child Nutrition Entry Kitchen Asst

Hisp Amer Stud Svcs .5 Field Techniciar

Branum, Linda

Broun, Trendolyn

Buchanan, Daryl

Carson, Tonny

Caswell, Nary

Davis, Paulette

Deck, Brenda

Jennings, Lisa

Mendoza, Jesus 103-01 $3,960

471-01 $5.08/hr

400-01 $5.72/hr

158-01 $5,555

101-01 $7,813

110-01 $8,006

471-01 $5.08/hr

8-30-93

400-01 $5.72/hr

01-3 $20,865

SCHEDULE/STEP/LANE

Child Nutrition Kitchen Asst

Longfellow 12-13-93 .5 K0G/.5 EDK Teaci er

ASSIGNMENT

Banks, Glenda

SUPPORT:

Wilson, Debra

f CERTIFIED:

NAME

ASSIGNMENT

North Highlands Class Size Asst

Zuhdi, Selma

Child Nutrition Entry Kitchen Asst

Northeast Special Ed Asst

Wilson, Karen

Viney, Cynthia

SUPPORT (continu sd):

NAME

PERSONNEL EMPLOYMENTS

12-6-93

12-2-93

12-17-93

EFFECTIVE DATE

101-06 $8,787

471-01 $5.08/hr

101-01 $7,813

ANNUAL SCHQMJLE/STEP/LANE

SALARY

Z > a K G 50 3 O G G 50 r* % Z n > n z M o

*0 co 50 w o z z co IT'

Mil tvj O 00

*0 50 o <! > cr’

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11.

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

M-8 J ' R. #208 (APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

w h Ex H

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c c o O M

5 Vii 4-1 3 Hfll

2 Vi Uz CJ fie

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MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

M-9 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

R. #208 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

LU §

A h M

H Ul W ■o: «th -

■»“ c

z□ •-w

sUJ

13. MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

M-10 #208 APPROVAL OF ?ERSONNEL, ?AYROLL, AND ENCUMBRANCES

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE;

Lawrenz, Virginia

Budget and Financial Management Administrator of Accounting

1-14-94

Jones, Sr., C. D.

Emerson Alternative EH Teacher

12-3-93

Macarevich, Cynthia

N W Classen High School Chemistry Teacher

12-17-93 â&#x20AC;¢*4

McElveen, Nancy

Longfellow Elementary First Grade Teacher

12-13-93

Parker, Mary

Columbus Elementary Fourth Grade Teacher

1-14-94

Stonegate Elementary Class Size Assistant

1-14-94

Johnson, Ella

Johnson Elementary Class Size Assistant

1-7-94

Jones, Adrianne

Custodial Services .75 Custodial Worker

11-19-93

Jones, Zoletha

Child Nutrition Services Kitchen Assistant

12-3-93

McGehee, Terrie

Child Nutrition Services Entry Kitchen Assistant

11-12-93

Patton, Lorri

Child Nutrition Services Administrative Secretary II

1-3-94

Peyton, Jennifer

Chapter I EDK Assistant

11-10-93

CERTIFIED:

SUPPORT: Irwin,

Dana

14.

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

H-11 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) R. #208 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued):

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued):

Rudeen, Laura

Wheeler Elementary Bilingual Assistant

1-14-94

Sinnett, Tommie

Child Nutrition Services Manager in Training

11-29-93

Taylor, Gail

Child Nutrition Services Kitchen Assistant

10-22-93

15.

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994 Mr 12

P U R C HAS I N G a. #209 APPROVAL OF PURCHASING AND GENERAL BUSINESS

MOTION: SECOND:

GEN E R A L

AND

BUSIN ESS

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS AS LISTED. ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver Hise, Parks,

aye aye aye aye

Mr. Mr. Mr.

aye aye aye

Kellert, Dempsey, Peak,

MOTION CARRIED 7-0. Change Order #1 Stoldt-Stotts

Contract;

Stoldt-Stotts, Inc. Change Order #1 (Deduction)

Approval of Change Order #1 resulting in a deduction in the contract to Stoldt-Stotts, Inc. for Project 16-93: Building 51 New Relocatable Buildings At Various Locations.

Total Deductions Total Additions Net Change to Contract (Deduct) Van Buren SchooJ Building: Surplus

Paper Products

($ + $

57,395.00) 11,595.00

45,800.00)

Van Buren School Building (Structure Only) Declared Surplus Approval to declare the located at 2700 S. W. building for sale to be highest and best bidder

Paper Products;

Van Buren School Building (structure only) 40 Street, as surplus and advertise the removed by the buyer. Actual sale to the will be subject to approval by the Board.

For Use By Supply & Distribution Department

Purchase of paper products (notebooks, legal pads, envelopes, sentence strips, xerographic paper, foam cups, etc.) for use by Supply & Distribution Department (warehouse stock) from the following companies who submitted the low quotations (9 mailed 9 returned);

Butler Paper Company â&#x20AC;&#x201D; Thompson Book & Supply Western Paper Company Ansley Paper Company _ Total

$41,436.25 46,290.46 352.60 535.19 $88,614.50

These purchases are to be charged to account number 098-5300-610000-0000-000-039.

UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE)

CITIZEN S' (NONE)

COMMENTS

16. MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

H-13 BOARD

M E M B E R S'

MOTION: SECOND:

B U S I N ESS/COMM ENT S

Leo Hise Orel Peak

MOVE FOR APPROVAL OF BOARD POLICIES B- 16 (AS AMENDED, LAST SENTENCE, LAST PARAGRAPH), E-23, AND J-30 AS LISTED.

ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

Mr. Mr. Mr.

aye aye aye aye

aye aye aye

Kellert, Dempsey, Peak,

MOTION CARRIED 7-0. a.

Policy B-16: COMMITTEES APPOINTED BY THE BOARD (First reading, December 20, 1993) To include additional language in the last sentence of the last paragraph of "A record of attendance shall be provided to Board members following each meeting."

COMMENTS There was discussion that the Staff Development Advisory Committee and the Equity Committee were both considered Board Committees, and therefore should follow revised Board Policy B-16. b.

Policy E-23: ENERGY December 13, 1993)

Policy J-30; STUDENT WELFARE Reading, December 13, 1993)

MANAGEMENT

CONSERVATION

(REPORTING

(First

CHILD

reading,

ABUSE)

(First

R. #210 APPROVAL OF BOARD POLICIES B-16, E-23, and J-30

YJ.

COMMITTEES APPOINTED BY THE BOARD SPECIAL COMMITTEES

Special committees, which would include a member of the superin-

tendent's staff, may be appointed for a specific purpose by the Board,

its

through

president.

Such

committees

shall

discharged when the work is finished, or earlier if by a majority vote of the

All

entire Board.

reports of special committees

shall be submitted to the superintendent. The chairperson shall

present the report to the Board while the superintendent may submit administrative recommendations on the committee report to the

Board. CITIZEN ADVISORY COMMITTEES The

Board

shall,

when

deems

advisable,

appoint

advisory

committees to assist the Board in research projects, long-range

studies, advisory program evaluations, and development of policies or educational goals.

Each committee shall be appointed for

a specific and well defined purpose.

Such committees shall be

representative of the community, in relation to the tasks delegated to them.

The membership shall be selected so that race, sex, experience, expertise,

and

school

levels

from the

various

Board

members'

geographical section of the district will be representative of

the school

district's population

and will reflect

the needs of 1 of 2

18.

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

H-15

BOARD MEMBERS' BUSINESS/COMMENTS

Upon the selection or election of new Board mem-

the committee.

bers, the appointed committee member will be permitted to serve The new Board member shall have

the balance of the school year. the

option

reappoint

appoint a replacement.

the

current

committee

member

No committee member shall serve more than

three years, unless reappointed by the respective Board member. Such committees shall serve in an advisory capacity only,

pro-

posing recommendations based on analysis of a problem, and shall

exist only as long as necessary for the study and the report to

the Board on particular projects assigned to them.

All reports

of citizen advisory committees shall be submitted to the superintendent.

The chairperson shall submit the report to the Board

and the superintendent may submit administrative recommendations to the Board.

The Board shall give careful consideration to the

recommendations of the committee and the superintendent, although

final action and responsibility shall remain with the Board. superintendent,

or his

or her representative,

officio member of all committees.

The

shall be an ex-

For all Board appointed com-

mittees, a quorum constitutes a majority of the total membership

of that committee.

Cross Reference:

A-02

2 of 2 (B-16) .

19.

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

M-16 BOARD MEMBERS' BUSINESS/COMMENTS

12-1-93 OKLAHOMA CITY PUBLIC SCHOOLS

POLICE:

A-13

e -23

900 NORTH KLEIN, OKLAHOMA CITY, OK 73106

ADOPTED:

"Establishing Excellence"

6-29-92

REVISED:

ENERGY MAMACEMB^^T CONSERVATION THE

Board

believes

the

responsibility

the

school

district to insure that every effort is made to conserve energy and natural resources in the Oklahoma City Public Schools while exercising sound financial management.

The implementation of an energy managomont- conservation program will

students

joint

and

responsibility

support

personnel

cooperation at all levels.

of and

administrators, its

success

teachers, based

The superintendent shall direct the

administrative staff to develop short and long range strategies

in the areas of facilities management and curriculum development

dealing with energy awareness and conservation.

20,

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

H-17 BOARD MEMBERS' BUSINESS/COMMENTS

1-5-94

A-14

POLICY:

OKLAHOMA CITY PUBLIC SCHOOLS

J-30

900 NORTH KLEIN. OKLAHOMA CITY, OK 73106

ADOPTED:

"Establishing Excellence"

3-18-85

REVISED:

STUDENT WELFARE (REPORTING CHILD ABUSE)

is- the

intent

of the Board

comply with state

statutes

related to mandatory reporting of suspected child abuse and/or neglect.

Any employee who has reasonable cause to believe or suspect that a child is being subjected to physical or sexual abuse or neglect or has

observed the child being subjected to circumstances or

conditions which would reasonably result in abuse or neglect, as

defined by statute, will' immediately report his/her findings to the Department of Human Services

Hotline.

1 800 522 511 Child Abuse

If the report is not made in writing,

it shall be

reduced to writing as soon as possible after it is made' and sub-

mitted to the Department of Human Services.

The employee shall

also contact the local law enforcement agency where physical or sexual abuse is suspected.

Employees will not contact the child's family or any other person

to determine the cause of the suspected abuse or neglect.

School

officials or employees shall not reveal any information regarding

the suspected abuse or neglect to any parties other than super-

visory personnel_^ ead the Department of Human Services and the

appropriate law enforcement personnel.

Howovor-r 4^ eft omployoo

is- concornod that- the child is -is imminent- danger,- -ie the home

snv-ir-enmcnt,â&#x20AC;&#x201D;the-local law on-f-o-r-ecmont-agency-should bo contacted 1 of 2

21.

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

H-18 BOARD MEMBERS' BUSINESS/COMMENTS

A-15

immediQ-toly-.-

It is not the responsibility of the school official

or employee to prove the child has been abused or neglected.

Persons who knowingly and willfully fail to report any incident to the Department of Human Services shall be guilty of a mis-

demeanor.

Any individual who reports an incident in good faith

and exercises due care shall be immune from any civil or criminal liability. The superintendent will prepare and implement such procoduroe as-

ase aecessary ts accomplish the intent at this- policy regulations as are necessary to provide employees with the training necessary to properly identify abused or neglected students and to properly

report such abuse and/or neglect.

Legal Reference: Cross Reference:

Oklahoma Statutes 21 Â§Â§846, 847 K-05-R1

2 of 2 (J-30)

22. MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994

M-19 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Mr. Frank Kellert thanked Mr. John McCormick, Associate Counsel, for his help in preparing the resolution that was read tonight. Mr. Ron Bogle thanked Dr. Betty G. Mason for her hands-on initiative and leadership in addressing concerns at Hoover Middle School. He asked for any recommendations or advice in working with the parents as they express their concerns. Mrs. Thelma R. Parks reminded Board members of the OSSBA School Law Institute on January 19, 1994.

EXECUTIVE MOTION: SECOND:

SESSION

R. #211 APPROVAL FOR EXECUTIVE SESSION 9:48 P.M.

Leo Hise Wayne Dempsey

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0. R E T U R N

MOTION: SECOND:

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

The Board went into Executive Session at 9:48 p.m.

OPEN

S E S S I 0 N

R. #212 RETURN TO OPEN SESSION 10:35 P.M.

Wayne Dempsey Orel Peak

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0.

OPEN

MOTION: SECOND:

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

The Board returned to Open Session at 10:35 p.m.

SESSION Frank Kellert Orel Peak

R. #213 APPROVAL TO EMPLOY: DR. TERRY E. SPIGNER

MOVE FOR APPROVAL ITEM (A):

THE EMPLOYMENT OF DR. TERRY E. SPIGNER, FOR THE POSITION OF DIRECTOR OF SPECIAL SERVICES, SCHEDULE 525, STEP 001, ANNUAL SALARY $38,827. EFFECTIVE DATE: 01/17/94. ROLL CJkLL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

23.

MINUTES OF THE REGULAR MEETING OF JANUARY 10, 1994 M-20

IN OPEN SESSION (Continued) J -/ 1. #214 APPROVAL TO 3MPLOY: JUAN VILLERREAL

MOTION: SECOND:

Frank Kellert Wayne Dempsey

THE EMPLOYMENT OF JUAN VILLERREAL, FOR THE POSITION OF ADMINISTRATIVE INTERN AT JEFFERSON MIDDLE SCHOOL, CURRENT SCHEDULE PLUS 5%. ANNUAL SALARY $19,376. EFFECTIVE DATE: 01/18/94.

BERNARD MATTHEWS

THE EMPLOYMENT OF BERNARD MATTHEWS, FOR THE POSITION OF ADMINISTRATIVE INTERN AT WEBSTER MIDDLE SCHOOL, CURRENT SCHEDULE 01/18/94 EFFECTIVE DATE: PLUS 5%. ANNUAL SALARY $33,164.

ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

aye aye aye aye

Mr. Mr. Mr.

aye aye aye

Kellert, Dempsey, Peak,

MOTION CARRIED 7-0. SO ACTION ON ITEM B: NEGOTIATIONS WITH EMPLOYEE GROUPS

MRS. THELMA R. PARKS ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM (B) NEGOTIATIONS WITH EMPLOYEE GROUPS.

X. #215 ADJOURNMENT L0:37 P.M.

There being no further business, the meeting adjourned at 10:37 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Hise, aye; Mr. Peak, aye; and Mrs. Parks, aye. All aye.

ADJOURNMENT

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

inute Clerk

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the , 1994.

Board

Education

this

day

) ) )

I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. /itness my hand and seal of this School District this 1994./

Oklahoma City Board of Education (SEAL)

day

24. MINUTES OF THE REGULAR MEETING OF JANUARY 18, 1994 M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY 18, 1994, AT 7:00 P.M.

PRESENT:

Thelma R. Parks, District Leo Rise, District 6 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Orel Peak, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

T O

ORDER

CALL TO ORDER

Mrs. Thelma R. Parks called the meeting to order, invocation and led the Pledge of Allegiance.

ROLL

Mr. Leo Hise gave the

CALL

ROLL CALL

Roll Call established that six (6) members of the Board were present. Mr. Ron Bogle arrived for the meeting at 7:05 p.m.

INTRODUCTION

VISITORS

(NONE)

BOARD

MEMBERS

BUSINESS/COMMENTS

BUSINESS Wayne Dempsey Orel Peak

MOTION: SECOND:

MOVE FOR APPROVJkL TO DRAFT FOR THE BOARD'S CONSIDERATION AN AGREEMENT FOR NON-PROFIT USE BY THE UNITED STATES FEDERATION OF AMATEUR ATHLETES, INC. TO USE THE VACANT PAGE WOODSON SCHOOL1 BUILDING, 600 N. OKLAHOMA CITY , OKLAHOMA. ROLL CALL

Mr. Mrs . Mr. Mrs .

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

R. #216 USE OF PAGE WOODSON BUILDINi BY U.S. FEDERATION OF AMATEUR ATHLETES

25. MINUTES OF THE REGULAR MEETING OF JANUARY 18, 1994

M-2 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) DISCUSSION

Mr. Darrel Shepard, Board Clerk, said the Board had received a proposal for the use of the Page Woodson school building by the United States Federation of Amateur Athletics, Inc. (a non-profit organization) similar to the arrangement for the Van Buren property. However, Page Woodson currently does not have a heating system, which the organization would need to provide. Mr. Shepard further explained that any lease would contain a 30 to 45 day cancellation clause, and by approval of this motion, an agreement will be drafted that would still require final approval by the Board. Responding to questions from the Board, Mr. Shepard said the cost of a new boiler would be approximately $25,000 and that the district did not presently have a boiler to put in the building. He said he had been provided with financial information from the organization and their governing board that would be provided to the Board. Board members asked questions regarding what groups and number of children the organization served; the type of sports; if there would be a conflict with district middle school teams since the ages listed were 5-19; peer tutoring; and would there be an implied relationship beyond landlordtenant when an entity uses an Oklahoma City Public Schools facility.

Mr. Wayne Dempsey said he has been familiar with the programs of the organization since 1985 and that they focus on an age group that is younger than middle school students. Also, he feels there is a need for after school and weekend activity for the children that live in the areas that are reached by the program. 2.

Property at N.E. 30th and Elementary School Building

Const ruction Of A New Prospect;_____________________________

Consideration and approval to direct staff to have exploratory discussions nogotiato with proper authorities about possibly obtaining property at N.E. 30th and Prospect for purposes of a site for construction of a new elementary school building. (Any agreement will be subject to final approval by the Board.)

R. #2^7

lpproval

[AVE EXPLORATORY >ISCUSSIONS FOR >BTAINING •ROPERTY AT tOth AND •ROSPECT AS A lONSTRUCTION !ITE FOR A NEW ILENENTARY ICHOOL

Leo Hise Orel Peak

MOTION: SECOND:

I MOVE THAT THE BOARD DIRECT SERVICES TO HAVE EXPLORATORY REGARDING OBTAINING PROPERTY PROSPECT, FOR THE PURPOSE OF SCHOOL BUILDING.

THE EXECUTIVE DIRECTOR OF BOARD RELATED DISCUSSIONS WITH THE PROPER AUTHORITIES (PURCHASE OR LEASE) AT NORTHEAST 30 2kND A SITE FOR CONSTRUCTING A NEW ELEMENTARY

I ALSO MOVE THE FOLLOWING INFORMATION BE PROVIDED:

AN ENVIRONMENTAL SURVEY OF THE NORTHEAST 30 AND PROSPECT PROPERTY.

COSTS AND COMPARISONS FOR OTHER SITES (TRUMAN, EDISON, PAGEWOODSON, 2kND THE NORTH SIDE OF NORTHEAST HIGH SCHOOL) IF USED AS A CONSTRUCTION SITE. THIS IS TO BE COMPLETED BY THE EXECUTIVE DIRECTOR OF MANAGEMENT OPERATIONS.

EFFECTS ON ATTENDANCE AREAS FOR KING, DEWEY, POLK, AND CRESTON HILLS ELEMENTARY SCHOOLS IN COMPARISON WITH THE NORTHEAST 30 AND PROSPECT, AND TRUMAN SITES.

ANNUAL COSTS FOR MAINTAINING THE VACANT TRUMAN SITE.

ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

26. MINUTES OF THE REGULAR MEETING OF JANUARY 18, 1994

M-3 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

DISCUSSION

Board members discussed the cost factor difference between the N.E. 30th and Prospect site (11 acres) as opposed to the Truman school site (4 acres). Mr. Frank Kellert requested the attendance boundaries for the proposed site at N. E. 30th and Prospect, along with the attendance boundaries for King, Polk, and Creston Hills Elementary Schools; and expressed concerns for the students crossing M. L. King Boulevard and 23rd Street; and asked for a comparative analysis between the two sites including the environmental clean-up costs (if applicable). In response to questions from Board members regarding existing property that sits on land leased from the City of Oklahoma, Dr. Jack Isch, Director of Management Operations, said the Creston Hills Elementary School addition, west parking area and playground; and the Shidler Elementary School parking lot were the only instances where this occurred.

Mr. Vern Moore, Assistant Superintendent, Special Services Division, said the consensus after the first meeting with patrons was to look only at the Truman and N.E. 30 & Prospect sites. The other sites mentioned were basically eliminated from the discussion. After the second meeting, the recommendation was to proceed with the selection of N.E. 30th & Prospect. He said the Truman site was on a 4 acre plot of land. Land on the north and south sides of the Truman site belong to Urban Renewal. Mr. Wayne Dempsey said he agreed with the rights of citizens to make a decision regarding what they wanted to do and hoped the Board would allow the citizens to let the negotiations move forward. The environmental study needs to be done now and we need to receive the full story from the county, determining exactly what they will and will not do. He said that is all this particular motion does. He also said that any site that is chosen should be a site that the district could purchase and not lease.

Mrs. Thelma R. Parks said Legal Counsel was investigating the legality of the district using the N.E. 30th & Prospect property. Mr. Leo Hise said that Mr. Darrel Shepard, Executive Director of Board Related Services, should be directly involved in the process of acquisition of property. He also expressed concern with the overall cost to the district if the Truman site was utilized. Mrs. Terri Silver suggested that notices for parent meetings should be mailed to the parents and not just sent home with the students from school. She also asked about the district's asbestos liability at the Truman site if the building was sold.

BOARD MEMBERS COMMENTS Mr. Wayne Dempsey suggested that the district look at possible ways to cut postage expenses. He also requested a report showing the amount the district spends yearly for postage. Mr. Leo Hise commented that the South Oklahoma City Leader newspaper is promoting public school activities in a positive manner and has written letters to area superintendents. Dr. Betty G. Mason's response to that letter will be published soon. The paper also established a column called "Student's Corner" where children write to the newspaper with their thoughts and ideas. Also, the newspaper is offering a $5,000 scholarship to a student from one of the south high schools.

Mr. Ron Bogle commended Mr. Orel Peak on his service to the Board. After Mr. Peak's retirement, Mr. Bogle said he hoped he could take advantage of his resources. Mrs. Terri Silver congratulated all the nominees for the Teacher Of The Year Award. She recognized Rikki Abrams and Sharon Kip for arranging the reception held for those employees earlier in the evening.

27. MINUTES OF THE REGULAR MEETING OF JANUARY 18, 1994

M-4 JOARD MEMBERS' BUSINESS/COMMENTS (Continued)

â&#x2013; Irs. Silver suggested that some kind of notice containing an overview of the agenda items to be considered be sent to each school site prior :o each Board meeting .

4rs. Thelma R. Parks said she attended two celebrations honoring Dr. 4artin Luther King. She said a personal commitment needed to be made Eor non-violence, peace, justice, and equality and that all Americans should become involved with the legacy left by Dr. King. She then asked the Board Clerk to read a resolution in celebration of the late Dr. Martin Luther King and that the district did celebrate a holiday in lonor of his life.

RESOLUTION: WHEREAS, January the 17th, 1994, was set aside as a national 3R. MARTIN loliday in celebration of the life of Dr. Martin Luther King, Jr., and LUTHER KING, JR. WHEREAS, Dr. King remains a beacon to us all in our understanding and pursuit of equality to those among us who have been systematically and persistently denied the freedom and opportunity granted all Americans by our Constitution and laws, and

WHEREAS, by his example, his actions, his suffering, and his final nartyrdom, he sacrificed all for the greatest and least of our fellow ountrymen, and WHEREAS, he taught and believed that the shame of prejudice that ::ompromises the humanity of those who practice discrimination against others, as well as those who are discriminated against, and WHEREAS, it is the intention of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma that the sacrifice and teachings of Dr. Martin Luther King, Jr. should be noted and memorialized by this Board. NOW, THEREFORE BE IT RESOLVED THAT the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, does lereby commend the example and teachings of Dr. Martin Luther King, Jr. to the patrons and citizens of this district in the hope that his sxample and teachings will be accepted by all so that each of us might ne forever and finally â&#x20AC;&#x201D; free at last!

Independent School District Number 89 of Oklahoma County, Oklahoma.

Dr. Betty G. Mason, Superintendent

Mrs. Thelma R. Parks, President

yir. Leo Hise, Vice President

Mr. Ron Bogle, Member

Mr. Frank Kellert, Member

Mrs. Terri Silver, Member

Mr. Wayne Dempsey, Member

Mr. Orel Peak, Member

(Date) CITIZENS' COMMENTS

CITIZEN S' 1.

COMMENTS

Lenore Allison, parent. Hoover Middle and Johnson Elementary Schools, talked about concerns she had for her daughter's safety while riding in her wheelchair in the school bus.

Mr. Wayne Dempsey requested that the Superintendent provide him with a written synopsis of the actions taken in this situation.

Mr. Orel Peak suggested that a set of directions be developed by the principal and mother for the child's wheelchair handling and loading.

28. MINUTES OF THE REGULAR MEETING OF JANUARY 18, 1994

H-5 CITIZENS' COMMENTS (Continued)

Donna Davis, PTA President, Eugene Field Elementary School, asked about a playground for the school and parking space.

Loree Schrank, parent, Eugene Field Elementary School, talked about several concerns with the way students with learning disabilities are taught. She also commented on the proposed curriculum for middle and high schools and the parking and pick-up area at Eugene Field School.

Rose Nichols, patron/adopter, Heronville Elementary School, representing the Southwind Neighborhood Association, expressed appreciation to Mr. Orel Peak for his service on the Board.

SUPERINTENDENT'S Wayne Dempsey Orel Peak

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM (1), PROGRAM FOR ADJUDICATED YOUTH. ROLL CALL

REPORT

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

aye aye aye aye

THE APPROVE PROGRAM:

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

AN ALTERNATIVE

R. #218 APPROVE PROGRAM FOR ADJUDICATED YOUTH

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Dr. Gloria Griffin, Director of Secondary Schools, said the following changes had been made to the program since it was last presented to the Board: 1.

The adjudicated youth will attend the program during the day, rather than the evening.

Only G.E.D classes will be offered.

Eighteen adjudicated youth will be served during the 1993-94 program.

The costs for the program will be divided between the JTPA, Metro Tech, with the district cost coming from the Adult Basic Education monies received for the G.E.D. program.

Wayne Dempsey Leo Hise

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM (2), THE PROPOSED EDUCATIONAL SPECIFICATIONS FOR CLEVELAND, NICHOLS HILLS, SOUTHEAST AND CLASSEN SCHOOLS. (AS DISCUSSED AT THE MEETING OF JANUARY 10, 1994). ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

R. #219 APPROVAL OF PROPOSED EDUCATIONAL SPECIFICATIONS FOR CLEVELAND, NICHOLS HILLS, SOUTHEAST & CLASSEN SCHOOLS

29MINUTES OF THE REGULAR MEETING OF JANUARY 18, 1994

K-6 SUPERINTENDENT'S REPORT (Continued) a. #220 APPROVAL OF PROPOSED program OFFERING FOR CLASSEN AND SOUTHEAST SCHOOLS

MOTION: SECOND:

Orel Peak Wayne Dempsey

MOVE FOR APPROVAL OF ITEM (3), THE PROPOSED PROGRAM OFFERINGS FOR CLASSEN AND SOUTHEAST SCHOOLS. (AS DISCUSSED AT THE MEETING OF JANUARY 10, 1994).

ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION

Mr. Leo Hise requested that a detailed curriculum offering be sent to the Board and that the curriculum return to the Board for approval.

I. #221 CABLING OF IIDDLE SCHOOL/ IIGH SCHOOL COURSE )ESCRIPTION FOR )4-95 UNTIL CEBRUARY 7

Leo Hise Wayne Dempsey

MOTION: SECOND:

MOVE THAT ITEM (4) (CONSIDERATION AND APPROVAL OF THE MIDDLE SCHOOL/HIGH SCHOOL COURSE DESCRIPTIONS FOR 1994-95) BE TABLED UNTIL THE FIRST MEETING IN FEBRUARY (FEBRUARY 7).

ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Mr. Leo Hise said there were questions he did not have answers for regarding some of the course offerings, and had not received input from patrons. Dr. Betty G. Mason reminded the Board the curriculum offering was sent to them several weeks ago, and Board members and had been asked to call if they had concerns. She requested that the Board advise on how to move forward with the curriculum.

Mr. Hise said the curriculum should be tied to the community needs and standards in some areas. He expressed concern over what is being taught in the classroom (primarily family life and some core curriculum) and said that more criteria control should be placed on some subjects. Mrs. Terri Silver thanked curriculum staff members who were present for the meeting.

30MINUTES OF THE REGULAR MEETING OF JANUARY 18, 1994

M-7 SUPERINTENDENT'S REPORT (Continued)

MOTION: SECOND:

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF ITEM (5), AUTHORIZATION FOR STAFF TO SELECT AN ARCHITECT, SUBJECT TO THE BOARD'S FINAL APPROVAL, TO DESIGN A PROPOSED CLASSROOM ADDITION ACCORDING TO THE EDUCATIONAL SPECIFICATIONS FOR GATEWOOD ELEMENTARY SCHOOL. ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

R. #222 ARCHITECT TO DESIGN A NEW CLASS ROOM ADDITION TO GATEWOOD ELEMENTARY SCHOOL

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Dr. Jack Isch, Executive Director, Management Operations, said presently there are eight classrooms housed in the annex at the Classen site. Preparations need to be made in order to house the students in a permanent building at Gatewood Elementary School by the Fall semester. He said the architect's design for the additions would be brought back to the Board for their approval.

Mr. Wayne Dempsey commented about construction in the district and the need for handicapped accessibility for parents.

Wayne Dempsey Leo Hise

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM (6), TO CHANGE THE 1993-94 SCHOOL CALENDAR BY DESIGNATING APRIL 22, 1994, AS A MAKE-UP INSTRUCTIONAL DAY FOR THE TIME LOST DUE TO THE ABBREVIATED HQT WEATHER SCHEDULE THE FIRST WEEK OF SCHOOL.

Mr. Mrs. Mr. Mrs.

ROLL CALL

Bogle, Silver, Hise, Parks,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

R. #223 CHANGE TO SCHOOL CALENDA 4/22/94 AS AN INSTRUCTIONAL MAKE-UP DAY

aye aye aye

MOTION CARRIED 7-0. For the record, Mrs. Thelma R. Parks apologized that the curriculum staff present at tonight's meeting had not been recognized. PERSONNEL

MOTION: SECOND:

Leo Hise Wayne Dempsey

MOVE FOR APPROVAL OF ITEM (1), TO ESTABLISH TWO ADMINISTRATIVE POSITIONS AS FOLLOWS: (BOTH POSITIONS TO SUPPORT THE BOND ISSUE AND TO BE PAID FROM BOND FUNDS) A.

MECHANICAL ENGINEER

ARCHITECT

THE MOTION WAS WITHDRAWN BY THE MAKER AND SECONDER AND IS TO BE BROUGHT BACK TO THE BOARD AT THE NEXT BOARD MEETING.

MOTION WITHDRAWN: APPROVAL TO ESTABLISH 2 POSITIONS, ARCHITECT & MECHANICAL ENGINEER

31.

MINUTES OF THE REGULAR MEETING OF JANUARY 18, 1994

M-8 SUPERINTENDENT'S REPORT (Continued) DISCUSSION Mr. Ron Bogle asked about the legality of using bond funds to pay for administrative costs. Dr. Betty G. Mason said such an expenditure is appropriate as long as the personnel were working 100% of their time on the bond issue.

Mr. Bogle asked if the proposed positions would be for quality control and value engineering. Dr. Jack Isch said the intent was for the positions to review all of the documentation received from architects and engineers district-wide for consistency against the standard specifications. Also, the positions would be involved in on-site inspections as jobs were completed. Mr. Bogle said he would like to see value engineering made a part of the experience required on the job descriptions, if that would be feasible with the salary offered. Mr. Frank Kellert asked about the salary ranges for the two positions. Mr. Darrel Shepard said the 700 series range is from $30,000 to $41,000. The 530 series is from $36,500 to $50,000, based on the 1993-94 schedules. Dr. Isch said with all of the mechanical systems in district buildings, it would be appropriate to have a mechanical engineer on staff in the future after the bond projects have been completed.

Mr. Leo Hise requested that this item be delayed to insure the legality of the utilization of bond fund monies for the two positions and requested that the item be brought back to the Board at the next meeting. UNFINISHED EQUITY COMMITTEE: MOTION TO REMOVE FROM THE TABLE NOT MADE

BUSINESS

NO MOTION WAS MADE TO REMOVE THE FOLLOWING ITEM FROM THE TABLE. DIED.

MOTION

Removal from the table Approval to remove from the table the following item tabled at the meeting of December 20, 1993. "Consideration to add the following criteria to the charge of the Equity Committee as recommended by the Committee."

7. 8. 9. 10.

Safety Educational Programs Grading System Testing

Action on previously tabled item Consideration to add the following criteria to the charge of the Equity Committee as recommended by the Committee.

7. 8. 9. 10.

NEW (NONE)

Safety Educational Programs Grading System Testing

BUSINESS

32. MINUTES OF THE REGULAR MEETING OF JANUARY 18, 1994

W-9 BOARD

M E M B E R S'

BUSINESS/COMMENTS

Mr. Leo Hise commented about the Workers' Compensation Fund Audit of August, 1993. He expressed concern about following the proper procedure and which attorney would be responsible for handling certain procedures. He requested that the Board by consensus, accept the Legal Report as presented in the Board packets in its entirety, specifically the item pertaining to Workers' Comp. Referring to the memorandum from Mr. John McCormick, Associate Counsel, to Senator Cleeta John Rogers, General Counsel, Item 5, "A Form F-3 (Legal Claim) is filed," should be handled in the established Legal Department. Mr. Hise requested that an accounting audit of the workers' comp fund be ordered immediately, since a new administrator has been hired. Mr. Wayne Dempsey said the Legal Report was comprehensive and rendered a good overview. He said he felt the district was saving money by having in-house counsel and not contracting outside. Mr. Ron Bogle complimented Dr. Betty G. Mason, Superintendent and staff on the organization of the Board packet materials for this meeting. He also requested that a fixed time be set to Call To Order the Executive Sessions (5 minutes after the motion is made to go into Executive Session). Mr. Frank Kellert said he and Mr. Bogle would be attending a Town Meeting at Hoover Middle School on Saturday morning (1/22) for patrons and parents to discuss issues relating to Hoover. Also, a meeting will be held regarding the future Nichols Hills Elementary School on January 27, 7:00 p.m, at the Nichols Hills United Methodist Church. He commended Dr. Mason, Dr. Sconzo, and the participants in Leadership Oklahoma City Public Education Day on January 13 along with the staffs of Rockwood, Columbus, and Dunbar Elementary Schools for presenting an excellent program. Mr. Hise asked that it be clarified that the Board of Education does not operate under the same auspices as the City Council of Oklahoma City in their selection procedure of architects and engineers. Also, that a small group of engineers should not attempt to delay the start of bond issue projects. Mr. Dempsey commented that the voting precinct in the Eugene Field Elementary School supported the^bond issue by approximately 80% and said he hoped in the future, the playground situation at that school would be considered. Also, he agreed with Mr. Rise's comments regarding architects and engineers.

EXECUTIVE

SESSION

R. #224 APPROVAL FOR EXECUTIVE SESSION 9:25 P.M.

Wayne Dempsey Leo Hise

MOTION: SECOND:

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

The Board went into Executive Session at 9:2

p.m.

33.

MINUTES OF THE REGULAR MEETING OF JANUARY 18, 1994

M-10 R E T U R N

a. #225 lETURN TO 3PEN SESSION L0:20 P.M.

OPEN

S E S S ION

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

Mr. Mrs . Mr. Mrs .

ROLL CALL

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0. IN

OPEN

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

The Board returned to Open Session at 10:20 p.m.

SESSION

MRS. THELMA R. PARKS ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS AND ITEM (C) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING CHERYL GRAYSON VS. BOARD OF EDUCATION, OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ-93-6354-64. I. #226 JOE ADOPTS COLLECTIVE JARGAINING l GREEMENT

â&#x20AC;&#x2122;ENDING RATIFICATION BY JKC-AFT

Orel Peak Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL THAT THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, HEREBY ADOPTS THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE OKLAHOMA CITY FEDERATION OF TEACHERS AFL-CIO AND THE BOARD OF EDUCATION, PRESENTED THIS 18TH DAY OF JANUARY, 1994, PENDING RATIFICATION BY THE OKLAHOMA CITY FEDERATION OF TEACHERS, LOCAL 2309. ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

aye ,^ye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

MOTION CARRIED 7-0. ADJOURNMENT

DJOURNMENT 0:23 P.M.

There being no further business, the meeting adjourned at 10:23 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Frank Kellert. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr Hise, aye; Mr. Peak, aye; and Mrs. Parks, aye. All aye.

34. MINUTES OF THE REGULAR MEETING OF JANUARY 18, 1994 M-11

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the t 1994.

Board

Education

this

day

) ) )

Jitness my hand and seal of this School Di^rict this 1994,

clerk, Oklahoma/CityS-^oard of Education

(SEAL)

35. MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994

M-1

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY 24, 1994, AT 7:00 P.M. PRESENT:

Thelma R. Parks, District 5 Leo Rise, District 6 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Orel Peak, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

ORDER

CALL TO ORDER

Mrs. Thelma R. Parks called the meeting to order. invocation and led the Pledge of Allegiance. ROLL

Mr. Leo Hise gave the

CALL

ROLL CALL

Roll Call established that six (6) members of the Board were present. Mr. Ron Bogle arrived for the meeting at 7:05 p.m. INTRODUCTION

VISITORS

Mrs. Thelma R. Parks introduce^. a former student from U. S. Grant High School, Dr. Jeffrey Hewitt. BOARD

MEMBER S'

BUSINESS/COMMENTS

BUSINESS

1992-93 AUDIT REPORT

Presented by Mr. Stephen Sanders, CPA Mr. Sanders said personnel in his firm spent approximately 700 hours performing the district's audit and all functions were in order. The audit was performed in accordance with "Government Auditing Standards." He outlined the contents of the report to the Board and noted that exceptions were not material. Following the report, Mr. Sanders responded to questions from Mrs. Thelma R. Parks about the scope of the audit and how it differed from the investigative audit of the State Auditors and Inspectors office.

1992-93 AUDIT REPORT

36. MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994

M-2

-BusiNESS~ccuirtiinisa7â&#x20AC;&#x153; COMMENTS Mr. Ron Bogle commented about a meeting with patrons at Hoover Middle School on Saturday, January 22, 1994, to discuss issues at that school. He commended Dr. Betty G. Mason, Dr. Guy Sconzo, Dr. Gloria Griffin, and Mr. Frank Kellert for their attendance. He noted that about 50 persons were in attendance.

Mr. Frank Kellert announced that a meeting will be held for the patrons of the future Nichols Hills Elementary School on January 27, 1994, 7:00 p.m., Nichols Hills Methodist Church. Mr. Leo Hise talked about the resolution sent to the Council of Great City Schools and Council of Urban Boards of Education concerning violence in the cinema and on television. He asked that staff follow-up to see what action was being considered. He also noted that a local elite restaurant had given 1,000 discount coupons for distribution to district employees.

Mrs. Thelma R. Parks commented about an article that appeared in The Daily Oklahoman, saying that many of the comments were misapplied, distorted, and misquoted.

[â&#x20AC;˘EGAL REPORT

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, reported he and Mr. Darrel Shepard had as directed, proceeded with the Board of County Commissioners to determine the potential for district use of the 30th and Prospect property. The County Commissioners displayed a cooperative spirit during the discussions. He said he would present a report to the Board during the February 7th meeting. Mr. Rogers said the quote in the newspaper regarding a teacher who is awaiting trial was incorrect. He noted that the teacher's trial is now scheduled for March 14 with Judge Owens. He commented on three lawsuits that have terminated;

Masters vs Oklahoma^ City Public Schools, which alleged a student was injured during gym class and claimed a lack of supervision. A jury trial was held and returned a verdict in favor of the district.

Byrd vs Oklahoma City Public Schools, which alleged a student was attached at Northeast High School by a gang of girls. The district was successful in their Motion of Summary Judgement. The judge ruled in favor of the district after the submission of briefs.

Lunsford vs Oklahoma City Public a chair being thrown by another School. The judge sustained Summary Judgement based upon the

SUPERINTENDENT

SHARED DECISION MAKING

Shared Decision Making Curriculum Services

Schools, alleging injury by student at Roosevelt Middle the district's motion for briefs filed.

REPORT by

Dr.

Hawthorne

Faison,

Director,

Dr. Faison presented a report on a Shared Decision Making model that used a council made up of the building administrator, parents, citizens, teachers, support staff, and at the middle and high school levels, students. He noted this was in context with Board Goal number 5, "Create a means of shared decision making throughout the district that will include parents, teachers, administrators, and community leaders," Following his report. Board members made comments or asked questions.

37. MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994

REMARKS

Mr. Frank Kellert said the occurrence of shared decision making takes from five to eight years; that the process works from the top down and should have firm Board policy; the keys to making the process work are the skill of the facilitator that conducts the council meetings and giving personnel the time to correctly perform the job.

SHARED DECISION MAKIN( REPORT

Mr. Wayne Dempsey suggested additional research was necessary before the Board went further with the concept.

Mr. Leo Hise noted the Board's constitutional involvement set by State Statutes and the delegation of that authority. He also noted that some of the districts mentioned in the report by Dr. Faison were governed by an elected and salaried Board of Education. Mrs. Terri Silver suggested the chair of the governing committee should rotate between school personnel and parents/patrons.

Mr. Orel Peak talked about the necessity to recognize the importance of self-concept; to meet the needs of those students just above special education and just below average. He commended Dr. Faison on his presentation. Mr. Ron Bogle talked about ways to further involve the community in various decision making responsibilities and what had already been done to involve the community. He suggested that a glossary might be helpful when discussing the concept, i.e. site-based management; shared decision making; or local governance. Mr. Kellert noted that if a principal served as a facilitator (chairperson of the council) that principal would give up his or her right to participate. A facilitator should not have a vested interest in the outcome of a meeting. Mrs. Thelma R. Parks complimented Dr. Faison on his presentation. She noted that training and preparation are keys to success in shared decision making.

Dr. Betty G. Mason introduced Dr. Terry Splgner, the new Director of Special Services. PERSONNEL, MOTION: SECOND:

PAYROLL,

AND

ENCUMBRANCES

Wayne Dempsey Leo Hise

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES. ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

R. #288 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

38. MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994

M-4

TERSONNElrT-pAYRDIXT-TOTDr-ENCUMBRANCES-n^XZoifelnueay

il. #228 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

Approval for ratification of December, 1993 payrolls previously approved by the Board and upon which warrants have been issued as follows;

1993-94 1993-94 1993-94 1993-94

General Fund Salary Building Levy Fund Salary Federal Funds Salary Child Nutrition Service Fund Salary

$ 8,356,638.07 $ 119,708.07 $ 567,982.40 $ 425,800.25

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

Encumbrances

Approval of encumbrances as listed in the agenda for purchase orders 239406004 through 11-9406385 written during the period 01/05/94 through 01/19/94. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. 11 21 22 23

General Fund Building Fund Child Nutrition Services External Funding

ASSIGNMENT

EFFECTIVE DATE

Davis, James Dindy,Jr., Davis Eudy, Kim

03-03 $10,955

01-03 $9,927 01-03 $20,080

01-03 $21,930

1-6-94 Special Services .50 Speech Patholot ist

12-14-93

1-7-94

1-3-94

11-16-93

Westwood .50 KDG Teacher

Edwards Fifth Grade Teacher

Grant Biology Teacher

Prairie Queen TMH Teacher

John Marshall EMH Teacher

Horace Mann Special Ed Teacher

Moon LD Teacher

Davis, Helen

Eudy, Kim

Harding, Lahoma

Jones, Kermit

Kastner, Andrea

Little, Susan

Lusey, Krista

Heshew, Gayla

Aimes, Michael

Custodial Services .50 Custodial Worke r

Custodial Services .75 Custodial Work T

Cotton, Carolyn

03-03 $21,910

12-6-93

Gateuood/L i nwood Special Ed Teacher

Crepeau, Diane

SUPPORT:

12-29-93 Custodial Services Relief Custodial Wi irker

Bonasia, Elia

01-03 $19,855

1-3-94

Britton Fifth Grade Teacher

Buxton, Terry

471-1 $5.08/hr

co IT* c-* z % o o ra z >0 o

* hJ 00 00

1-6-94

Chapter I .6 EDK Assistant

Moore, Deloris

50 •

101-01 $4,688

1-10-94

Columbus Class Size Assists It

Minick, Patricia

03-03 $20,850

1-3-94

> *0 nj 50 o

101-01 $7,813

12-13-93 Chi Id Nutrition Entry Kitchen Assi Itant

McDonald, Regina

03-03 $20,850

1-3-94

•0 *0 co 50 50 w O o r* z tr' z

101-01 $7,813 12-6-93

Columbus Class Size Assists It

Lainez, Ada

03-03 $20,850

n SI n a 3 CO

106-01 $7,890 1-3-94

Jefferson Special Ed Assistai It

Jackson, Dwight

03-04 $22,185

158-01 $5,555

101-01 $7,813 1-6-94

Dunbar Class Size Assists It

Fields, Shree

1-4-94

101-01 $3,906 12-14-93

Westwood .50 EDK Assistant

VO VO

I «

H H S O o •n

158-01 $8,333

158-01 $2,777

1-10-94

12-28-93 Custodial Services .25 Custodial Work !r

» n

8 a H n

s £

101-05 $8,787

471-01 $5.08/hr

ANNUAL SCHEDULE/STEP/LANE

SALARY

161-01 $10,507

12-6-93

Columbus Class Size Assists! It

Bell, Clifford

8-30-93 Child Nutrition Entry Kitchen Assi itant

SUPPORT (contirxj ed):

NAME

01-03 $20,080

ANNUAL SCHEDULE/STEP/LANE

SALARY

1-3-94

EFFECTIVE DATE

Putnam Heights Pre-KDG Teacher

ASSIGNMENT

Bi I linger. Deborah

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS

CJ VO

ASSIGNMENT

610-01 $27,846

Asian Amer Stud Svts 1-10-94 ESL Bilingual Supe vi sor

Vovan, Anna

160-01 $10,302 103-01 $7,921

158-01 $5,555 122-01 $8,546 166-01 $12,721 158-01 $8,333

1-12-94

1-3-94

1-6-94

1-10-94

1-6-94

Custodial Services Custodial Worker

Wheeler Bilingual Assistan

Custodial Services .50 Custodial Worki r

Columbus Office Clerk

Child Nutrition Data Technician

Custodial Services .75 Custodial Work< T

12-17-93 Child Nutrition Entry Kitchen Assi; tant

Phisaisawat, Maxum

Ponce, Maria

Richard, Michael

Richmond, Herman

Santos, Feng-Hui

Sims, Steve

Smith, Penny

160-01 $10,302 101-01 $7,813

1-3-94

1-10-94

Custodial Services Custodial Worker

Ward, Johnny

Washington, Nikki M L King EDK Assistant

101-04 $8,237

1-7-94

Columbus Class Size Assistai It

Truj iIlo. Octavi 0

471-01 $5.08/hr

610-11 $37,386

ANNUAL SCHBXJLE/STEP/LANE

SALARY

Info & Public Svcs 1-26-94 Coordinator of Pub ic Info

EFFECTIVE DATE

Nigh, Robert

ASSIGNMENT

103-01 $7,921

ADMINISTRATIVE:

NAME

1-18-94

ANNUAL SCHEDULE/STEP/LANE

SALARY

Wheeler Bilingual Assistan

DATE

EFFECTIVE

Morales, Elvia

SUPPORT (continue d)

NAME

PERSONNEL EMPLOYMENTS

co so

TJ n *0 • so ho

o o M NJ 3 3 > 00 Cd r 3 O > o cq 3 «9 co O

> K) SO o 00 r X3 f

tq 2! Q G 3

o r» H P t:

iinn

O R V.

lO lO

M Itk

XI Kj

n H G o o

§ E XI

» n

G 4 n co o

I K M

n A H &: o o

s E XI

Â» n

a G H M W

>1^

43.

MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994

JRSONNElr^^PAYROLLv^AND^ENCUMBRANCES^fCdiitiriue'dy'

R. #288 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED:

Callaway, Sara

Western Village .5 MH/LD Teacher

1-10-94

Horton, Annie

Grant English Teacher

1-14-94

Rogers, Kimberly

Hayes First Grade Teacher

1-20-94

Ross, Pamela

Speech Language Services Speech Pathologist

1-7-94

Shepard, Kim

Grant Math Teacher

1-26-94

Brimacombe, Thomas

Transportation Bus Driver

12-17-93

Challis, Kathy

Linwood Class Size Assistant

1-3-94

Goodman, Vertina

Child Nutrition Entry Kitchen Assistant

12-13-93

Hoang, Thao

Asian American Student Services Bilingual Assistant

1-14-94

Jackson, David

Willow Brook .50 Custodial Worker

1-7-94

Laird, William

Garage Services Mechanic Helper

2-28-94

Pullins, Leonard

Transportation Bus Driver

12-7-93

Ross, John

Transportation Bus Driver

12-6-93

Slator, Jason

Monroe Class Size Assistant

6-3-94

Jackson Bilingual Assistant

12-17-93

SUPPORT:

Torres, Miguel

—

■x

44. MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994

M-10

"P""ir~R~C BASING

R. #229 ^PPROVAL OF PURCHASING ^ND GENERAL BUSINESS

MOTION: SECOND:

AND

G~E~N E R A L

BIT'S 1 N E S S^

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF ITEMS A, B, AND C AS LISTED.

ROLL CALL

aye aye aye

Mr. Bogle, Mrs. Silver, Mr. Peak,

aye aye aye

Mr. Kellert, Mr. Dempsey, Mrs. Parks,

MOTION CARRIED 6-0. Mr. Leo Hise was out of the room at the time of the vote. Science Equipment: Science Grant)

Science Equipment

For Use By Curriculum Department

(Math and

Approval to purchase science equipment (microscopes, balances, slide sets, thermometers, dissecting scissors, scalpel blades, stethoscopes, etc.) for use by Curriculum Department (Math and Science Grant) from the following companies who submitted the low quotations (12 mailed - 8 returned); 3,517.54 19,619.11 3,741.18 7,038.84 497.81 2,790.84 1,826.11 $ 39,031.43 $

Fisher Scientific Frey Scientific Science Kit Nasco Carolina Biological Supply Southwest Microscopes Sargent-Welch Scientific TOTAL

These purchases are to be charged to the following accounts: $ 9,010.77 $ 30,020.66 $ 39,031.43

721-1000-740-195-5000-000-075 721-2213-650-195-5000-000-075 TOTAL Instructional Supplies

Instructional Department

Supplies;

For

Use

Supply

and

Distribution

Approval to purchase instructional supplies-classroom/art (clay, crayons, glue, needles, construction paper, paint, brushes, etc.) for use by Supply and Distribution Department (warehouse stock) from the following companies who submitted the low quotations (20 mailed - 15 returned);

Bowlus School Supply Sax Arts & Craft Dick Blick Company Nasco S&S Arts and Crafts Triangle A&E, Inc. Thompson Book & Supply Grainger, Inc. TOTAL

1,441.32 13,527.47 310.56 357.24 1,094.40 2,250.00 15,481.19 86.64 $ 34,548.82

These purchases are to be charged to the following account numbers: 098-5300-610-000-0000-000-039 000-3200-660-000-0000-000-039 ^bstract: State Dept- of Ed. ($30,000) For Johnson Elementary School

Special Education Abstract; State Department of Education Grant ($30,000) To Be Used At Johnson Elementary School

Approval to" submit an abstract for a Special Education Grant, in the amount of $30,000, to the State Department of Education to be used at Johnson Elementary School.

45. MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994

U-NFINI-SH^ED------ B--U“S“T-N-E-S”S1.

M-11:

Architectural and Mechanical Engineering Positions For Bond Issue Projects

Approval to establish two administrative positions as follows: (Both positions to support bond issue projects and to be paid from bond funds.) From Board meeting of January 18, 1994. A. B.

Mechanical Engineer Architect

DISCUSSION Mr. Frank Kellert said his major concern was just the addition of staff and overhead to the operation of the district. He understood the architect's employment would be discontinued upon the completion of bond issue projects and the mechanical engineer was contemplated to become a permanent position. He asked if it would be advantageous to use a consultant service as opposed to hiring staff.

Dr. Jack Isch, Executive Director, Management Operations, said if a person was hired on a long-term basis, the work would be more consistent district-wide and upon the completion of the bond projects, there would be a better understanding of all of the systems. Also, an employee would have greater ownership of the projects than a consultant and would have an easier working relationship with the staff. Conversely, if a consulting firm was hired there would not be a guarantee that the same person would always be working on the projects. He added that he was not sure that two people would be adequate to cover the work and might find it necessary to hire other temporary help during certain times. Mr. Wayne Dempsey asked if the district would be able to review the anticipated quantity of plans by hiring only one district architect and engineer. He said he would be interested in comparing what other governmental units do in similar situations.

Mr. Ron Bogle said that the work load would not be predictable. The district should build an organization that could respond to that type of ebb and flow work load and not just for peak times. He said there might be a reason to be concerned about detail work. He suggested that an organization be set-up to go beyond the basic draftsman work and have the capabilities to review construction documents, and to have a eye to quality, detail, and value engineering. He said he felt a need for a full-service consulting firm (only two firms in Oklahoma City have that in-house capabilities) to serve as a project coordinator to work with Dr. Isch's staff and the firms that have been contracted. This type of consulting firm would have the flexibility, continuity, and expertise to provide the broad range of services that Dr. Isch said he needed. Mr. Leo Hise said for the district's protection, he hoped the district would hire an architectural and engineering specialist on a permanent basis. He asked Mr. Dick Samples for his recommendations on how to handle the projects. Mr. Samples said it was imperative, for a district of this size, to have a full-time mechanical engineer on staff. In the 1950-60's, the district had an engineering department with as many as 22 employees (various types of architects, engineers, inspectors, etc.). This department provided a much larger portion of the work than what is now performed and also provided support for an expanded maintenance department. Mr. Samples said he felt the work of the architects and engineers for the bond projects would need to be reviewed, and the same would be necessary for any project. It was his recommendation that the district employ an architect and engineer on its staff to oversee the bond projects.

Dr. Isch said he was requesting hiring an architect and engineer to help get the projects started, but was not opposed to later contracting with a consulting firm. Mr. Kellert asked for an comparative estimate of how much it would cost to hire personnel as opposed to using a consulting firm. Dr. Isch said it would cost about $100,000 a year to hire 2 people. He said he did not know how much additional help would be needed.

ARCHITECTURAL AND MECHANICAL ENGINEERING POSITIONS TO SUPPORT BOND ISSUE PROJECTS

46.

MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994

M-12

UNFINIBHED'BUSINETSS^^fContiâ&#x20AC;&#x2122;nueay

Mr. Bogle said he was uncomfortable in not having all of the facts. He said the Board was presented with the bond proposal approximately 6 months ago and feels there had been sufficient time to analyze the staffing requirements for the projects. Mr. Hise said he did not think anyone could project the latitude of the projects. Also, throughout the timeline of the projects, staff would bring various needs to the Board.

Mr. Kellert asked if any provisions had been made to the contract for the architect to tie the position to the bond projects only. Dr. Betty G. Mason said that had not been done, but could be structured into the contract. Mr. Dempsey said he felt both the architectural and engineering positions should be restricted to the bond funds. After the projects are completed the positions could be renegotiated.

R. #230 , z AMENDMENT TO MOTION TO ADVERTISE FOR A CONSULTING FIRM AS OVERALL COORDINATOR FOR BOND PROJECTS

AMENDMENT TO THE ORIGINAL MOTION

MOTION: SECOND:

Ron Bogle Frank Kellert

AMEND THE MOTION AS WRITTEN WITH THE INSERTION OF "THAT THE DISTRICT WOULD ADVERTISE FOR A CONSULTING ARCHITECTURAL AND ENGINEERING FIRM TO PROVIDE OVERALL PROJECT COORDINATING SERVICES DURING THE DESIGN AND CONSTRUCTION PHASES OF THE PROJECT. THE FIRM SHOULD HAVE FULL-SERVICES IN-HOUSE (ARCHITECTURAL, MECHANICAL, ELECTRICAL, STRUCTURAL, CIVIL, ETC.). " ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

aye aye aye no

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye no no

MOTION CARRIED 4 aye, 3 no. ORIGINAL MOTION AS AMENDED

R. #231 APPROVAL OF ARCHITECTURAL AND MECHANICAL ENGINEERING POSITIONS TO SUPPORT BOND ISSUE PROJECTS

MOTION: SECOND:

Orel Peak Wayne Dempsey

MOVE FOR APPROVAL TO ESTABLISH TWO 2U)MINISTRATIVE POSITIONS AS FOLLOWS: (BOTH POSITIONS TO SUPPORT BOND ISSUE PROJECTS AND TO BE PAID FROM BOND FUNDS).

A. B.

MECHANICAL ENGINEER ARCHITECT

ALSO, THAT THE DISTRICT WILL ADVERTISE FOR A CONSULTING ARCHITECTURAL AND ENGINEERING FIRM TO PROVIDE OVERALL PROJECT COORDINATING SERVICES THE FIRM DURING THE DESIGN AND CONSTRUCTION PHASES OF THE PROJECT MECHANICAL, (ARCHITECTURAL, IN-HOUSE SHOULD HAVE FULL-SERVICES ELECTRICAL, STRUCTURAL, CIVIL , ETC.) ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0. NEW

(NONE)

BUS I N E S S

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

47.

MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994

=e=15=M=H==E=N=^^

M-n;

(NONE) BOARD

MEMBER S'

BUSINESS/COMMENTS

First reading of recommended revisions to Board Policy I-IO; RELATIONS, as shown.

HUMAN

COMMENTS Mr. Leo Hise commended Board members for attempting to work together and compromise during tonight's meeting. Mrs. Terri Silver said she appreciated getting to know and work with Orel Peak, and that he would be missed after his retirement.

Mr. Ron Bogle recommended that any funds left after bond projects are to be applied to projects where ever the greatest needs are. He requested that staff prepare quantifiable data to support any decision. He further commented about the 85% rule concerning the use of bond monies and asked if it was applicable to all bond projects. He said he would like to be able to re-analyze the decision on distribution of funds for computers and science equipment for each school and use student population as a consideration. Mrs. Thelma R. Parks said she had originally supported the concept of considering student population when purchasing computers and science equipment for each site.

Mr. Hise reminded the Board that a function was being planned for Mr. Peak on his retirement from the Board and for Mrs. Parks for completing two years as President. Dr. Betty G. Mason said she met with Dr. Isch, a contracted architect, and the City Manager and his staff last week. Discussion concerned where the City would assist the district as the bond issue projects progress. She realized, during the discussions, that the tasks were monumental and asked that the Board grant a Board meeting for the sole purpose of staff presenting and discussing the scope of the works. Dr. Mason recommended the Board meel.ing of February 14.

48.

MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994 M-14 :

HUMAN RELATIONS The Oklahoma City Public School Board of Education believes that a critical element of education is the development in eli indi-vi' ■■

duals of respect for persons of any race, national origin,

disability,^ or gender.

ethnicity,

religion,

The Board believes

that the process of educating our youth fee citizonship i* public schools is not confined to classroom curriculum-t-,^

eSchools must

teach by example the shared values of a civilized social order.

While the Oklahoma City Public School Board embraces the principles of free speech,j_ guarantood tey the First Amondmonfe fe the

United

States

Gens ti tut ion,

abhors

the

dcllbcra-t-e

abuse

this freedom by those who would incite hatred and violence based A on race, ethnicity, religion, national origin,^ ej? disability or

gender. The

Boa-rd

■iftd-iV"iduel everyone value;

committed entitled

to to

the

full

concept

dignity,

that

every

respect,

and

and that this concept must be translated into reality by

del-iborate district. 1..

are

effort®

the

employees

and

'students

this

Such efforts will emphasize:

The creation of e learning end working an environment which ensures the full development of human potential and respect

for the worth and dignity of each individual- all;

1 of 2

49. MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994

BOARDr-MEMBERS-' —BUSTNESSyCOMMENTS~tX:i5irtlinrea)

A-11 2.

The recognition and understanding of the dehumanizing effects of bias, prejudicial attitudes, and discriminatory behavior;

protection of human and

The promotion and

civil

rights

all persons by striv-ing toward the provontion end elimination of hostility,

apathy,

distrust,

inequality-r

and

inequity-r^

s-e* disc g-i m in a t-i on-;—and ■racism^;

The

development

pooitivo

feelings

self-worth,

self-

understanding, and security; 5.

The understanding of and appreciation for the contributions

and

life

styles

the

various

cultural,

racial,

ethnic,

religious, and socioeconomic groups in our global society; 6.

The respect for the protection of diversity and dissenting

points of view;

The establishment of a school climate where democratic pro-

cesses are supported, developed-r and utilized; and 8.

The establishment of methods for sharing' foollngs— concerns,

and goals that will promote eommeft understanding and mutual respect between and among individuals and groups.

2 of 2 (I-IO)

50. MINUTES OF THE REGULAR MEETING OF JANUARY 24, 1994

M-16

TrTr^“iriT”R n m e n t

R. 232 ^DJODRNMENT 9:10 P.M.

There being no further business, the meeting adjourned at 9:10 motion for adjournment was made by Leo Hise and seconded Dempsey. On roll call, the votes were as follows: Mr. Bogle, Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Hise, Peak, aye; and Mrs. Parks, aye. All aye.

p.m. The by Wayne aye; Mr. aye; Mr.

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk

Minutes

approved by the _ ! 1994.

Board

Education

this

day

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, ..and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness Jitness my hand and seal of this School District this 1994.

Clerk, Oklahoma City Board of Education

(SEAL)

day

51.

MINUTES OF THE SPECIAL MEETING OF JANUARY 31, 1994

M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE CONFERENCE ROOM OF THE HONORABLE PAT IRWIN, U.

COURT

HOUSE,

ROOM

5017,

200

S. DISTRICT COURT MAGISTRATE, FEDERAL NORTHWEST

4TH

STREET,

OKLAHOMA

CITY,

OKLAHOMA ON MONDAY, JANUARY 31, 1994, AT 3:00 P.M. PRESENT:

Thelma R. Parks, District 5 Leo Hise, District 6 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Orel Peak, District 7

ABSENT!

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Tammy Carter, Associate Counsel, Dr. Bill Price-Curtis, Plaintiff; Attorneys, Peggy Cunningham, Jerry Stewart, Jannell Byrd, Cornelia T. Pilliard, Larry Barnett, and Steve Angel; Former Oklahoma City Public Schools Board of Education members, Mrs. Kay Floyd, Mrs. Betty Hill, and Mr. Mike Fogarty. SPECIAL

BUSINESS

The purpose for the meeting was a settlement conference relating to William Price-Curtis v. Board of Education of Oklahoma City ISD No. 89 of Oklahoma County, et al. Case No. CIV 92-2059L. Prior to the actual Call To Order, Judge Pat Iirwin met with both the defendants, plaintiff and their respective counselors. Responding to questions from Judge Irwin, both sides stated their position and a brief history of happenings to this point. CALL

T O

ORDER

SETTLEMENT CONFERENCE RELATING TO DR. WILLIAM PRICE-CURTIS

CALL TO ORDER

Mrs. Thelma R. Parks officially called the meeting to order at 3:48 p.m.

ROLL

CALL

RÂ©LL CALL

Roll Call established that all seven present.

EXECUTIVE

MOTION: SECOND:

(7)

members of the Board were

SESSION

Wayne Dempsey Frank Kellert

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING WILLIAM PRICE-CURTIS V. BOARD OF EDUCATION OF OKLAHOMA CITY ISD NO. 89 OF OKLAHOMA COUNTY, ET AL, CASE NO CIV 922059L. ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Peak,

aye aye aye

MOTION CARRIED 7-0. The Board went into Executive Session at 3:48 p.m. Invited into the Executive Session were Judge Pat Irwin, all defendants' attorneys, and former Board members.

R. #233 APPROVAL FOR EXECUTIVE SESSION 3:48 P.M.

Z ,2

52MINUTES OF THE SPECIAL MEETING OF JANUARY 31, 1994

H-2

1. #234 lETDRN TO DPEN SESSION 4:37 P.M.

RETURN MOTION: SECOND:

T O

Wayne Dempsey Terri Silver

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mrs. Mr. Mrs.

Bogle, Silver, Hise, Parks,

MOTION CARRIED 7-0.

NO ACTION TAKEN

R. #235 4:38 P.M.

SESSION

OPEN

I N

OPEN

Mr. Mr. Mr.

aye aye aye aye

aye aye aye

Kellert, Dempsey, Peak,

The Board returned to Open Session at 4:37 p.m.

SESSION

MRS. THELMA R. PARKS, PRESIDENT, ANNOUNCED THAT NO ACTION WAS TAKEN REGARDING ITEM 1 (DISCUSSION REGARDING WILLIAM PRICE-CURTIS V. BOARD OF EDUCATION OF OKLAHOMA CITY ISD NO. 89 OF OKLAHOMA COUNTY, ET AL, CASE NO CIV 92-2059L. ADJOURNMENT

There being no further business, the meeting adjourned at 4:38 p.m. motion for adjournment was made by Wayne Dempsey and seconded by Hise. On roll call, the votes were as follows: Mr. Bogle, aye; Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Hise, aye; Peak, aye; and Mrs. Parks, aye. All aye.

The Leo Mr. Mr.

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

inute Clerk

Minutes '

approved

by the , 1994.

Board

Education

this

day

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Witness my hand and sea 1994.

Clerk, Oklahoma City Board of Education (SEAL)

/ 53.

MINUTES OF THE MEETING OF FEBRUARY 1, 1994

K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY

7, 1994, AT 7:00 P.M.

PRESENT!

Thelma R. Parks, District Leo Hise, District 6 Ron Bogle, District 1 Frank Kellert, District 2 Wayne Dempsey, District 4 Orel Peak, District 7

President Vice President Member Member Member Member

ABSENT:

Terri Silver, District 3

Member

ORDER

CALL TO CÂ«DER

Mrs. Thelma R. Parks called the meeting to order. John Marshall High School JROTC presented the colors and led the Pledge of Allegiance. Mr. Orel Peak gave the invocation.

ROLL

CALL

ROLL CALL

Roll Call established that six (6) members of the Board were present, one absent. INTRODUCTION

O F

VISITORS

Mrs. Thelma R. Parks acknowledged staff from the Curriculum Department and said the Board was happy to have them in attendance. She pointed out that at the last Board meeting, she had said she was not aware that they were at the meeting for a presentation. MINUTES

MOTION: SECOND:

MEETING (S)

R. #236

APPROVAL OF JANUARY, 1994 MINUTES

Leo Hise Wayne Dempsey

MOVE FOR APPROVAL OF THE MINUTES OF THE SPECIAL MEETING, JANUARY 10, 1994; THE REGULAR MEETING, JANUARY 10, 1994; THE REGULAR MEETING, JANUARY 18, 1994; THE REGULAR MEETING, JANUARY 24, 1994 (AS AMENDED ON PAGE M-13); AND THE SPECIAL MEETING, JANUARY 31, 1994. ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Peak,

MOTION CARRIED 6-0.

INTRODUCTICW OF VISITCRS

aye aye aye

Mr. Kellert, Mr. Hise, Mrs. Parks,

aye aye aye

54,

MINUTES OF THE MEETING OF FEBRUARY 7, 1994

H-2 BOARD

MEMBERS'

BUSINESS/COMMENTS

RECOGNITIONS 1.

Recognition of Moon Middle School for winning the Christinas Connection's food drive for 1993, presented by Little Caesar's Pizza.

Recognition of the following students who placed in the Martin Luther King Contest, sponsored by the Martin Luther King, Jr. Holiday Commission and the State Department of Education.

DeJuan Jackson, Telstar Elementary School, 1st Place, Poster Category, Grades 3-5 (Placed when at Polk Elementary School).

Alexandra Orlowski, West Nichols Hills Place, Poster Category, Grades 3-5

Elementary

School,

2nd

Recognition of Natalee Martin, Northwest Classen High School student, for placing first in the 7-Eleven poster contest.

Recognition of Richard Weir, Rockwood Elementary School teacher, for being selected as a recipient of a Presidential Award for Excellence in Science and Mathematics Teaching, sponsored by the National Science Teachers Association.

Recognition of Dr. Linda Toure, Creston Hills Elementary School principal, for receiving her doctorate from Oklahoma State University.

BOARD MEMBERS' COMMENTS Mr. Orel Peak made a few comments about his service on the Board and his upcoming retirement from the Board.

Mr. Wayne Dempsey wished Mr. Peak well and commented about his positive service on the Board. Mr. Dempsey then commented about the upcoming election and encouraged all who are concerned about education to have the confidence to not require school districts to go through the costly process of having annual millage elections. Mr. Leo Rise said Mr. Peak has left his mark on the Board and thanked him for his four years of service. Mr. Frank Kellert said that he appreciated the straight-forward arguments presented by Mr. Peak. He said that Mr. Peak has always stressed serving the kids just above special education. He expressed thanks for his service. Mr. Ron Bogle said that he expressed his comments to Mr. Peak a month ago, but he wanted to add that he appreciated the way that Mr. Peak spoke with a quiet voice while reminding other members of the implications of their decisions on the people. Mrs. Thelma R. Parks said that she had worked with Mr. Peak for a long time; he as a principal and she as a counselor. She said she has never come to him without his projecting the need for kids to have someone to be concerned about them. She said he leaves a legacy that will be remembered for years to come. Mrs. Parks thanked him for a job well done.

55. MINUTES OF THE MEETING OF FEBRUARY 1, 1994

H-3 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

BUSINESS MOTION: SECOND:

Ron Bogle Orel Peak

MOVE APPROVAL OF ITEM (1) THE REQUEST BY UNITED STATES FEDERATION OF AMATEUR ATHLETES, INC. TO USE PAGE WOODSON SCHOOL BUILDING, 600 N. HIGH, OKLAHOMA CITY, OKLAHOMA. (FROM THE BOARD MEETING OF JANUARY 18, ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Peak,

aye aye aye

Kellert, Mr. Mr. Hise, Mrs. Parks,

R- #237 PAGE WOCOSCN: APPROVAL FOR U. S. FEDERATION OF AMATEUR ATHLETES, INC. TO USE BUILDING

aye aye aye

MOTION CARRIED 6-0. DISCUSSION

Mr. Darrel parties to counsel as of Amateur Board. MOTION: SECOND:

Shepard, Board Clerk, said this approval would allow the develop a mutual agreement suitable to the district's legal well as to the Board of Directors for the U. S. Federation Athletes, Inc. This agreement will be brought back to the

Leo Hise Orel Peak

MOVE APPROVAL OF ITEM (2) CONSIDERATION FOR APPROVAL OF THE 30TH AND PROSPECT SITE, IN THE NORTHEAST QUADRANT OF THE SCHOOL DISTRICT FOR A NEW ELEMENTARY SCHOOL BUILDING. (FROM THE BOARD MEETING OF JANUARY 18, 1994). ROLL CALL

Mr. Kellert, Mr. Hise, Mrs. Parks,

aye aye

Mr. Mr.

Dempsey, Peak,

aye aye

MOTION CARRIED 5-0. Mr. Ron Bogle was out of the room at the time of the voting.

DISCUSSION Mr. Darrel Shepard, Board Clerk, said the environmental survey indicated minimal risk of the property based upon completion of Phase I of the study. Dr. Jack Isch, Executive Director, Management Operations, readings for lead in the soil were well within acceptable levels.

R. #238 N. E. 30th AND PROSPECT: SITE OF NEW ELEMENTARY SCHOOL

Z V.

56. MINUTES OF THE MEETING OF FEBRUARY 1, 1994

M-4 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

R. #239

GATEHOCX) ELEMENTARY SCHCXX.: ELLIOTT AND CO. TO PERPCKM ARCHITECTURAL WCÂ«K FOR Nl^ oasiSTROcriaj

MOTION: SECOND:

Leo Hise Wayne Dempsey

MOVE APPROVAL OF ITEM (3) FOR ELLIOTT AND COMPANY TO PERFORM ARCHITECTURAL/EN6INEERING WORK FOR THE CONSTRUCTION OF A CAFETERIA, MEDIA CENTER, AND ADDITIONAL CLASSROOM AT GATEWOOD ELEMENTARY SCHOOL FOR A FEE OF 6%; (ESTIMATED COST FOR SERVICES IS $33,000.00, TO BE PAID FOR BY BUILDINGS FUNDS).

Mr. Kellert, Mr. Hise, Mrs. Parks,

ROLL CALL

aye aye aye

Mr. Mr.

Dempsey, Peak,

aye aye

MOTION CARRIED 5-0. Mr. Ron Bogle was out of the room at the time of the voting.

CITIZEN S'

COMMENTS

Linda Burkett, Vice Chair, Safe City Coalition, talked about the coalition's recommendations to improve schools by reducing violence, drugs, weapons, and gangs.

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, said that confidential issues would be discussed with Board members during the Executive Session. Other matters included: 1.

Dowell Case: A decision was rendered on November 4. The Supreme Court ruling gives the parties a 90 day timeframe in which they can appeal^. As of today, an appeal has not been filed.

TREASURER

REPORT

Mrs. Sandy Henry, Treasurer, presented the Treasurer's report. She said approved collateral pledges were being established for bond proceeds which will be received on February 15, 1994. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.)

2LASSEN AND SOUTHEAST SCHOOLS: ^PPLICATICW PROCEDUEIE AND MMISSIOJ CRITERIA

SUPERINTENDENT'S 1.

Classen And Southeast Schools: Criteria

REPORT Application Procedure And Admission

Discussion of Application Procedure and Admission Criteria for the Classen and Southeast Schools. (For action February 14, 1994). Discussion of the application procedure and admission criteria for the Classen and Southeast Schools was led by Dr. Guy Sconzo, Director, Educational Services Division. He reviewed the pamphlet. Magnet School Program. He talked about the projected make-up of the student bodies.

Mr. Ron Bogle asked that the selection process be somewhat formalized in order to prevent criticism that the decisions were made subjectively.

Mr. Wayne Dempsey also asked if admission standards international baccalaureate program had any flexibility.

for

the

Dr. Sconzo said the Board would be furnished the specific criteria to be used for determining selection which would make it clear that flexibility did exist in the standards.

57.

MINUTES OF THE MEETING OF FEBRUARY 1, 1994

H-5 SUPERINTENDENT'S REPORT (Continued)

Mr. Leo Hise said that the district needed more publicity on the International Baccalaureate program. Dr. Sconzo said L. D. Barney, Director, Information and Publication Services, would continue to get information out on the I.B. Program. Mr. Bogle asked if students at Classen could apply for both programs. Dr. Sconzo said at the lower grades (6th through 10th), it might be possible, but not in the 11th and 12th grades. By then, students would have to declare a "major."

CLASSEN AND SOUTHEAST SCHOOLS: APPLICATION PROCEDURE AND ADMISSION CRITERIA

Mr. Dempsey noted that this is a culturally diverse district and that we needed to be mindful of that.

Mr. Kellert asked about the difference between the middle and high school enrollment procedures. Specifically he asked if this is the only time that a middle school student could enter the program. Dr. Sconzo said now is the largest window that a middle school student could enter the program, but other middle school students (grades 6th through 10th) could enroll on a space available basis in future years. Mr. Kellert asked if we had enough Advanced Placement 10th grade students who are academically prepared to enter the last two years of the I.B program. Dr. Sconzo answered that students would be required to have an appropriate math sequence. Mrs. Thelma R. Parks asked if plans were far enough along to know the organizational structure of the two schools; will the administrators be principles, directors, or head masters. Dr. Sconzo said it has been proposed that the schools would have principals and would follow the administrative structure for other secondary schools throughout the district. The only difference, dependent upon magnet school funding, is the requirement to have a magnet program coordinator, responsible for managing student recruitment and applications, business partnerships, and internships for children. Mrs. Parks asked who would conduct the application progress and if it be similar to the process that high school counselors use in explaining college admission to students. Dr. Sconzo said it would be similar and in subsequent years would be conducted by counselors and the school administration. Mrs. Parks commended Mr. Frank Froede on the composition of the pamphlets and application forms.

Mr. Dempsey asked about other specialized schools and whether there was a demand for such things as a "business magnet." Dr. Sconzo said that the Northeast High School Bio-Med program is being expanded as an Academy For The Health Professions. But, for a city the size of OKC, three magnet sites and 4 or 5 comprehensive high schools are a good mix and should not be expanded further. MOTION: SECOND:

R. #240

Wayne Dempsey Leo Hise

APPROVAL TO REMOVE ITEM FROM TABLE

MOVE FOR APPROVAL TO REMOVE FROM THE TABLE THE FOLLOWING ITEM TABLED AT THE MEETING OF JANUARY 18, 1994. "CONSIDERATION AND APPROVAL OF THE MIDDLE SCHOOL/HIGH SCHOOL COURSE DESCRIPTIONS FOR 1994-95."

ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Peak,

aye aye aye

Kellert, Mr. Hise, Mr. Mrs. Parks,

aye aye aye

MOTION CARRIED 6-0.

Middle School/Hiqh School Course Descriptions for 1994-95 Consideration and approval of the Middle School/High School Course Descriptions for 1994-95.

58. MINUTES OF THE MEETING OF FEBRUARY 1, 1994

H-6 SUPERINTENDENT'S REPORT (Continued) MIDDLE SCEKDOL/

HIGH SCHOOL COURSE DESCRIPTIONS PCR 1994-95

DISCUSSION Mr. Wayne Dempsey asked why buildings where courses were being offered were not listed. Dr. Hawthorne Faison, Director, Curriculum and Program Development Division, said according to the principals, this practice tied their hands by keeping some students from applying. Sufficient interest could lead to courses being added at various schools, but interest is stifled if students think a course is only being offered at another school.

Mr. Leo Hise asked about the number of new courses being offered. Dr. Faison said only one, a Black Studies Course at the high school level. Mr. Hise also confirmed that the Healthy Living class was still under review. Mr. Hise said that he believed the multicultural classes should be started at a lower grade level than 11th and 12th grades.

Mrs. Thelma R. Parks asked if the Black Studies Course would begin in the Fall of 1994 and about a proposed position. Coordinator for Black Studies. The course will begin next year and Dr. Betty G. Mason, Superintendent, said the position of coordinator was being considered for the next budget year. Mr. Ron Bogle asked about a replacement of the Healthy Living Course and when the Board could expect that information. Dr. Gloria Griffin, Director, Secondary Schools and Adult Education, stated it would be after February 21 before a program could be brought back for Board consideration. Parents have been involved in determining the curriculum. Mrs. Parks said she concurred with Mr. Hise about getting multicultural courses to students at a lower level than what is presently offered. She also said any time that American History is taught. Black Studies should be a part of that history because of the contributions made. She reminded the Board of the parental turmoil at Moon Middle School, and a plan those parents presented for Black Studies to be taught in the middle schools. Dr. Griffin said because of those parents working with administration during the first semester, an effective mentorship program was formed at Moon using appropriate material to address the concerns of the parents. Mrs. parks asked if the studies for AfricanAmerican children would be forthcoming. Dr. Griffin said they are presently in place and part of the Prime Time, which is like an advisory program. The program at Moon Middle School will be reviewed for use at other schools for a later date. Dr. Betty G. Mason said the program Dr. Griffin mentioned is made up of people from the Moon Middle School community, which was one part of the recommendation. The other part had to do with a Black Studies curriculum which will be in the schools in September. Also, she said there is a district position proposed for a liaison between the Black students and the rest of the district. The position is being considered for the 1994-95 budget. Mrs. Parks said that she hoped whatever had been said here would be expeditiously followed.

Responding to Mr. Bogle's comments on the Healthy Life Skills, Mr. Hise said one of the problems is looking at the course and determining what is mandated by the State, what is necessary to be taught, and community input regarding the development of the curriculum. He said any time the district deals with moral and social issues, it is essential that there be full community involvement. Mr. Bogle asked if it was anticipated that the Healthy Life Skills course would be a part of the curriculum in 1994-95. Dr. Faison said it is planned to bring the course back to the Board after all discussions are completed.

Mrs. Parks asked if there was a prerequisite for College Prep Writing. Ms. Pat Meeks, Curriculum Language, said the only prerequisite is the successful completion of 11th grade English. Mrs. Parks asked what math course(s) had been added for students who were not ready for Algebra. Dr. Shirley Schlagel, Supervisor, Math Curriculum, said at the high school level, a pre-algebra course is offered; the students then take Algebra I and Geometry. She added that three math credits are required for graduation.

59.

MINUTES OF THE MEETING OF FEBRUARY 1, 1994

M-7 SUPERINTENDENT'S REPORT (Continued)

Mr. Dempsey asked if an alternative math program was offered in all high schools whereby students could still meet the graduation requirements. He said it was wrong if only Algebra, Geometry, and Algebra II courses were offered. Dr. Schlagel said Applied Math is also offered along with a Consumer Math Class. Mrs. Parks said courses should be offered that meet the needs of every student, in accordance with district goals and objectives. Special needs students, such as those who come to high school not equipped to handle Algebra, should not be overlooked. Mr. Dempsey asked whether every student at some point in high school is required to take Algebra. Dr. Schlagel said the students could take Applied Math, Pre-Algebra, Geometry, Algebra, or Consumer Math. She said most students take the three required math courses through their freshman, sophomore, and junior years. Dr. Faison, said from kindergarten throughout the lower grades, there is a need to prepare the students with a better background to succeed in math courses. Mr. Dempsey said too many children put off taking Algebra until the 12th grade because of a fear or not being properly prepared. He just wanted to be assured that there is another track for math that is non-threatening to those students who will not be taking the ACT (college entrance exams) and perhaps who will be attending a trade school or going to work. Dr. Faison said he and Dr. Schlagel had met with the State Department of Education, talked with the College Board, and a number of other people regarding the level of academic achievement of district students in the area of math. These people have said that we literally shut-off opportunities for district students when they are not encouraged and do not have the appropriate ground-work to handle Algebra and Geometry. This is being approached by starting earlier with hands-on math, taken out of the abstract area, so more students will succeed. He agreed with Mr. Dempsey that in spite of the district's efforts, there will be students who will not succeed in those courses, and those students should be provided for.

Mr. Orel Peak asked what data was used to give students guidance regarding math. Dr. Faison saic^ that test scores are used, but they were not the total answer. Grades should also be considered along with teacher recommendations, the student's motivation, the student's support system, etc. Mr. Peak said this should be communicated to the counselors so they can make recommendations for appropriate levels. Mrs. Parks asked if the math graduation requirements for the district were the same as the State Department of Education requirements. Dr. Griffin said the district requires 6 credits and the State requires 4 credits. Mrs. Parks said as students transfer into our district from other districts within the State, there has always been the controversy as to whether they are eligible to graduate. Dr. Griffin said if a senior enters our district from another district or state where the requirements are less, the district would waive the required credits for the district. Mrs. Parks asked if a foreign language course is required for graduation. Ms. Meeks said foreign language is an elective and not a requirement. House Bill 1017 allows five years, beginning with this year, to establish a district-wide program where foreign language would be required in 4th through 8th grades, and then offered as an elective in 9th through 12th grades. Ms. Meeks said at this time, foreign language is a part of the college preparatory courses. Mrs. Parks commented that the students were offered foreign language classes at Columbus Elementary School, since it is a specialty school. Ms. Meeks said the first steps in the five year program will be a nine week introductory course for 6th graders, a 6th grade nine-week course, (new this year) a full year in the 7th grade, and a full year in the 8th grade. This is a-big increase over what has been offered in the past.

MIDDLE SCHOOL/

HIGH SCHOOL aXJRSE DESCRIPTICNS PCK 1994-95

60.

MINUTES OF THE MEETING OF FEBRUARY 7, 1994

M-8 SUPERINTENDENT'S REPORT (Continued) MIDDLE SCHOCff./

HIGH SCHOOL COURSE DESCRIPTIONS PCÂť 1994-95

Mrs. Parks asked if Lab Science was required for graduation. Mr. Larry Hunt, Science Curriculum, said the requirement is for three years of science in high school. He said a general science course is not acceptable at the high school level by the State. Mrs. Parks asked what science courses are offered to those students who are not planning to attend college and have problems in understanding the sciences. Mr. Hunt replied that Introduction to Chemistry and Introduction to Biology courses are offered along with Biology, Chemistry, Physics, etc. Also, it is being proposed that a physical science course be offered that studies both physical sciences and chemistry. Mrs. Parks asked if the students taking the introduction courses were being monitored, what were the results of data, and if the introduction courses were successful. Dr. Faison said those figures were not available tonight, but he would send the information to the Board. Mrs. Parks said she had the same kind of concerns over students required to take the science courses as those who take the math courses without the proper background. Dr. Faison said the key to success is how the classes are taught. If science is presented as reading text in abstraction, the students will not learn. But if it is presented as a hands-on experimental approach the students will be more likely to learn.

Mr. Hise said he felt guidelines used in developing courses brought back to the Board for definition. Dr. Mason said review of all guidelines would also be presented when we course offering of Healthy Life Skills back to the Board for

should be an entire bring the approval.

Mr. Bogle said the creation of the curriculum is the core of the district and its commitment to excellence. He expressed appreciation to the committee for their work. He asked if the curriculum was basically responding to mandates or if the committee was able to follow a philosophy of excellence. Also, he asked how close our curriculum was to other major urban school district's curriculum. He asked if the district had any outstanding or unique circumstances. Dr. Faison said the committee felt above and beyond anything, that our student's deserve a world-class education. As a consequence, the committee has chosen those courses that would move in that direction and present challenges at every level. Also, the committee had concerns regarding the multicultural population and their ability to succeed given economic circumstances, etc. The belief that all children can learn is evidenced throughout the course guide. Mr. Hise complimented Drs. Faison and Griffin for their work and responsiveness to questions from the Board. He said every year he has seen improvements and an increase in the efforts involved in meeting the needs of the district's children. Dr. Faison said it was a team effort between Special Education, K-12 Supervisors, JROTC, Vocational Education, his staff, and Ms. Donna Hunter, teacher, with an area of expertise in Social Studies.

Mrs. Parks requested that those in attendance for the presentation stand and identify themselves and their area:

Gayla Baylis, Essential Skills Supervisor Barbara Burns, Language Arts/Social Studies Supervisor Dr. John Campbell, BioMed, Advanced Sciences Supervisor Dr. Helen Casey, Foreign Language Supervisor Marionette Gibson, Reading Supervisor Gary Gleaves, Industrial Arts/Tech Education Supervisor Dr. Larry Hunt, Science Supervisor Dr. Bill Hartman, Administrator, Vocational Education Donna Hunter, Emerson Alternative School Susan Johnson, Home Economics/Business/Life Skills Supervisor Pat Meeks, Language Arts Supervisor Martin Packey, Fine Arts Supervisor Glenda Peters, Gifted and Advanced Placement Supervisor Shirley Schlagel, Math Supervisor Marva Williamson, Health and Drug Education Supervisor

61.

MINUTES OF THE MEETING OF FEBRUARY 1, 1994

M-9 SUPERINTENDENT'S REPORT (Continued) MOTION: SECOND:

R. #241 APPROVAL OF MIDDLE SCHOOL/

Wayne Dempsey Leo Hise

MOVE FOR APPROVAL OF ITEM DESCRIPTIONS FOR 1994-95. ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Peak,

(B)

THE MIDDLE SCHOOL/HIGH SCHOOL COURSE

aye aye aye

Mr. Kellert, Mr. Hise, Mrs. Parks,

HIGH SCHOOL COURSE DESCRIPTICNS PCR 1994-95

aye aye aye

MOTION CARRIED 6-0.

MOTION: SECOND:

Wayne Dempsey Leo Hise

R. #242 APPROVAL OF 1994-95 SCHOOL

MOVE FOR APPROVAL OF ITEM (3) THAT THE BOARD WAIVE THAT PART OF BOARD POLICY 1-04: SCHOOL YEAR/SCHOOL CALENDAR, (FOR 1994-95 ONLY), WHICH PROVIDES FOR BEGINNING CLASSES AFTER LABOR DAY; AND APPROVAL OF THE PROPOSED 1994- 95 SCHOOL CALENDAR. (AS SHOWN ON THE FOLLOWING PAGES.)

ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Peak,

aye aye aye

Mr. Kellert , Mr. Hise, Mrs. Parks,

aye aye aye

MOTION CARRIED 6-0. DISCUSSION

Mr. Ron Bogle raised a concern from his constituents regarding the multicultural aspects of the community and suggested listing key holidays and anniversaries of eyents from other groups (religious and ethnic) on the school calendar. This would increase awareness as to why certain days are celebrated. Dr. Mason said that request had come to her office earlier in the year. However, as all of the holidays were being put on the calendar, the calendar committee requested that they be removed because it made the calendar too congested. As an alternative Dr. Mason suggested a list of holidays could be added as an attachment. Ms. Lynnell Harkins, Director, Personnel Services Division, noted the holidays were referred to as winter break and not designated as Christian holidays.

Mr. Leo Hise stated he felt the district should publish information regarding the various holidays as a part of the multicultural publications. He suggested this as a teaching tool for teachers. Mr. Bogle said putting the holidays on the calendar would be a more subtle application and create a more natural opportunity for children to ask questions if they were not familiar with an event. Mr. Dempsey said anything appearing on the calendar, that is not germane to school activities, is more of a political issue and the district should take political risks. If patrons get angry over the listing of holidays. Board members should take the blame and alleviate staff from that burden. RECESS Mrs. Thelma R. Parks said that her humility had been assessed in the daily papers. She does not want her gratefulness to receive any less comment. She said she wanted to thank the person, whomever is responsible, for sending her the fruit basket. She said she hoped her gratefulness would receive a more favorable response than her humility. She said the card was signed "from her friends who care." She then called for a recess at 9:20 p.m.

The meeting reconvened at 9:35 p. m.

CALENDAR AND WAIVING OF BOARD POLICY 1-04

62.

MINUTES OF THE MEETING OF FEBRUARY 7, 1994

1994

JULY

Monday

Sunday

Tuesday

10 17

♦

24/31

Sunoay

14 WAAAAMTS T 5

28 WAAAAMTl 2d

26 Tuesday

♦

Wednesday

■ ■

■* -5

Wednesday

Tuesday

Cawqe

2 ■ 'ir 3 i'^O 9

6 OOAP "tUM £*>«■< ’ AT SO'M* 1 O

Eta 'nG^w

■26 Saturday

1/8

21 28

Sunday

13 20

Monday

♦

4 11

14 WARRANTS 1 5

Wednesday

Saturday

23/30

27 WAAAAMTS 28

Tuesday

Wednesday

17 18 'T9 jTHANKaonMO SAEM 23 omwAM 24 OnewCsM* 25 :-iS'56

29 WAAAAMTS 30 Wednesday

Thursday

22 UEMCRMOAV -2ff OXenCoM 29

30 WAAAAMTS 31

Saturday

Friday

14 WAAAAMTS 15

^-21

P’StOtfCt

16 ^17

=^o—23

24 •Mr?’' Or'«G»» 30 ^^'31

^11

118 . >-.‘a +

■'25

SiwOar

S<w«0w

'^29

MAY

’feo ^7

JUNE S'* 4AO«*W

^4/4'

^i^22

Saturday

Friday

Thursday

«•

APRIL

Friday

Thursday

Zl6

Monday

17 SPRMCeREM ^25 -6MW OrtoeCoMiR' 23 OmenCaMri 24 Ena>aO.Anw 30 WAAAAMTS 31 29

13 WAAAAMTS 1 4

Sunday

•i

i4« a^ii

Saturday

/>ft4

MARCH

Priday

TTtursday

’ ScT.edulea Board Meetings

16 23

Zl4 WAAAAMTS 1 5

4 >»»•»< ='—11

■ww

’Z2

BEom J 9

Tuesday

T>W "2

Saturday

Tuesday

Monday

Saturday

Friday

Thursday

Monday

♦

Wednesday

14 WAAAAMTS 1 5

DECEMBER Sunday

Tuesday

Sunday

Pricay

Wv4

FEBRUARY

Thursday

Wednesday

warrants

12 WAAA AMTS 13 Sra2naa.w 20 ^?21 19 26 27 ■;W28

1 6

ae<a»9 20

30 WAAAAMTS 3l

NOVEMBER

?» 5 5

Priday

Thursday

Tuesday

Monday

■^24

Sunday

15 ■^-^17

28 Wednesday

211 20 WARRAMTS 28 l 27

Saturday

14 WAAAAMTS 1 5 UoOASowai 21 *53r 22

Priday

Thursday

•'16

■26

30 WAAAAMTS 31

Monday

^“-'

■ '

Saturday

1 Wednesday

‘53

Tuesday

Monday

‘‘29

♦

30 WARRANTS 31

13 <.ean HmSCWA gmanan, AA

‘2

18 251

LABCROAr ♦ 4 0fA««e>Mr-''5

Sunday

Monday

OCTOBER

JANUARY

Priday

Thursday

MAHriNUMNO ~^15i OKenOMM" f 0 tftiERVCEOAY 2? 23

Sunday

Wednesday

Tuesday

SEPTEMBER Sunday

Saturday

Prday

Thursday

Monday

w WMlERSneMl- f OMMCaMr^-^2' l-W’S

16 ■ T««wra *“ 23 22

ctASses

Sunday

14 WAAAAWTS 1 5

Monday

♦

’

AUGUST

Saturday

Thursday

We>CM36NC£ OAV 3 OMoMOraa 4 >

Wednesday

1995>

n»M^>0ay

2 9

PnAamcy Ito

16 ■ 5d7

14 WAAAAMTS 15

29 WARRANTS 30

''24

63.

MINUTES OF THE MEETING OF FEBRUARY 1, 1994 M-11

SUPERINTENDENT'S REPORT (Continued)

RECOMMENDED SCHOOL CALENDAR 1994-95

CALENDAR EVENTS

Independence Day

(Offices Closed)

1994-95 July 4

Principals Report

August 3

Teachers Report

August 23

First Day of Classes

August 29

Labor Day

(Offices Closed)

Fall Break

(Schools Not in Session)

End of First Quarter

(42 Days)

Parent Conference Day

September 5

October 20-21

October 28

November 11

Thanksgiving

(Offices Closed)

November 24-25

Winter Break

(Schools Closed)

December 19-30 J anuary 2

Winter Break

(Offices Closed)

Dec. 23, 26, 30 January 2

Classes Resume

January 3

M. L. King, Jr. Day End of Second Quarter

(Offices Closed) (46 Days)

Inservice Day

January 16 January 20 January 23

Spring Break

(Schools Closed)

March 20-24

Spring Break

(Offices Closed)

March 23-24

End of Third Quarter

(44 Days)

March 31

Parent Conference Day (Requires Negotiation)

April 14

Memorial Day

May 29

(Offices Closed)

End of Fourth Quarter

(43 Days)

June 1

Record Day

June 2

Snow Days

June 5-6

)

64.

MINUTES OF THE MEETING OF FEBRUARY 7, 1994 M-12

SUPERINTENDENT'S REPORT (Continued) SDPERINTEND0JT'S MID-YEftR REPCÂŤT

Superintendent's Mid-Year Report Mid-Year Report Presented by Dr. Betty G. Mason, Superintendent

In keeping with Board Policy, Dr. Mason presented her mid-year report establishing her performance as Superintendent. The report followed the goals established by the Board of Education for the district. (A copy of her report will be on file in the Office of the Clerk.)

REMARKS

Mr. Leo Hise pointed out that the Superintendent left out of her report, her efforts in speaking before many public bodies and the response that has come back to the Board. He said the Board has looked for a long time for someone to present the Oklahoma City School District in a positive light and be accepted by the community. He said there were many things that still needed to be accomplished and the Board would discuss those things with Dr. Mason. Mr. Orel Peak commented that there are two key components of leadership at the level where Dr. Mason functions. One, is to be visionary or to recognize visionary projects and Dr. Mason has represented that area very well. The other, is being able to communicate. Mr. Peak said Dr. Mason's ability to communicate is evident. Mr. Wayne Dempsey said two things he felt about Dr. Mason are 1) credibility and 2) openness. He said it was good to be able to believe what he hears, and he was thankful to have the kind of administrative tone which the school district now possesses where people are free to be creative, innovative, and to work to their fullest potential. He said these are possible because of Dr. Mason's leadership. Mr. Frank Kellert said the one thing the Superintendent could not include in a report on herself, is the perception that others have of her. He said he appreciates that she has been very open in her communications with anyone who jias contacted her office. In being the spokesperson and educationa;], leader for the district. Dr. Mason has been very helpful to all the fBoard members, with her sense of focus, direction, and at times calm in the midst of chaos. Also, she will listen before coming up with a plan. He said he appreciated the fact that a lot of plans had been changed in mid-stream. He also said he appreciated her as a companion during meetings with the public.

Mr. Ron Bogle stated he could add anything to what has already been said. He wanted to echo one thing Mr. Hise mentioned, relating to the importance of the role of Superintendent as liaison to the community, in building support; building coalitions; and relating the mission, vision, and goals of the district to the various constituencies. He said the position is two jobs in one. It requires the ability to have extraordinary in-house organizational skills, but then to be able to work with the community to get the kind of support that the district must have. Observing Dr. Mason do that with such ease is pretty remarkable. As a representative of the Board, the students, employees, and teachers, he said she does a great job and he appreciates that work. Mrs. Thelma R. Parks said that everyone has spoken and it looks like Dr. Mason will get her contract for another year. She said all Dr. Mason needs to do is sit back and relax, the contract is on its way and she so moves. Mrs. Parks said that kind of a good report mandates consideration of that contract. She said Dr. Mason has done an excellent job and the Board is very appreciative for the leadership she has provided.

65.

MINUTES OF THE MEETING OF FEBRUARY 1, 1994

M-13 PAYROLL,

PERSONNEL,

MOTION: SECOND:

AND

ENCUMBRANCES

Leo Hise Wayne Dempsey

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES AS LISTED.

ROLL CALL

Mr. Mr. Mr.

aye aye aye

Bogle, Dempsey, Peak,

Mr. Mr. Mrs,

aye aye aye

Kellert, Hise, Parks,

MOTION CARRIED 6-0. February, 1994 Payroll

Approval to issue purchase orders to encumber the following payroll for February, 1994.

AMOUNT

P.O. No.

FUND

OCAS CODE

9420029

General Fund Salary

4-11-000-5300-100

$ 9,750,000.00

9420030

Building Levy Salary

4-21-000-5300-100

125,000.00

9420031

Federal Funds Salary

4-23-000-5300-100

900,000.00

9420032

4-22-000-5300-100 Child Nutrition Services Fund Salary

495,000.00

Personnel Report

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders 119406386 through 11-9406803) written during the period 01/20/94 through 02/02/94. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. 11 21 22 23

General Fund Building Fund Child Nutrition Services External Funding

CERTIFICATE OF INTERNAL AUDITOR list, P.O. # 9406386''to attached encumbrance have made a randomT testlna o? f ?? Encumbrance clerk. I agreements; reimbursements- and ® items: action Items; Limited to the Items tested in the sammle" the"”'* “®"consistent with Board Policy and Oklahoma laws

Edward Romero Internal Auditor

Date

R. #243 APPROVAL OF PERSONNEL, PAYRO AND ENCUMBRANCES

ASSIGNMENT

01-03 $19,855

1-18-94

SUPPORT:

01-03 $19,855

1-3-94

1-10-94

03-03 $21,910

03-03 $21,090 03-03 $21,090 03-03 $20,850

01-08 $21,745

1-31-94

1-3-94

12-15-93

Pierce .Special Ed Teacher

Rogers ED Teacher

Arthur/Parmelee Special Ed Teacher

Capitol Hill Elem Special Ed Teacher

Rogers LD Teacher

Jefferson Vocal Music Teache

Fine Arts 1-11-94 .2 Trav Vocal Musit Teacher

Martin, Deanna

McNeely, Charita

Overstreet, Jody

Potter, Todd

Reid, Monica

Smith, Tyrone

Spiva, Mary

..mw Tmhgt---------

01-03

1-3-94

Suarm, Rayce

Rogers

01-03 $19,855

1-3-94

Stinson, Michelle Rockwood Priomry Teacher

01-05 $4,068

03-03 $20,850

1-11-94

Capitol Hill Elem 1st Grade Teacher

Higgins, Becky

101-01 $4,687

158-01 $5,555

161-01 $10,507 101-01 $7,813

103-01 $7,921

1-10-94

1-25-94 Custodial Services .50 Custodial Work sr 1-25-94 Custodial Services Relief Custodial W )rker 1-25-94

Johnson Class Size Assists ,t

Asian Amer Stud Sv :s 1-19-94 Bilingual Assistan

Johnson, Alex

Lewis, Coluntxis Mischke, Carolyr Nguyen, Hang

166-06 $14,076 101-01 $7,813

1-13-94

1-18-94

Indian Education Secretary Southern Hills Class Size Assists It

Ward, Joann Wilson, Lasheene

Linwood .60 EDK Assistant

Hou, Esther

101-01 $7,813 1-24-94

Monroe Class Size Assists It

Greiner, Laura

103-01 $7,921

Horace Mann Bilingual Assistan

Acuna, Sandra

1-19-94

Stonegate 3rd Grade Teacher

Uidell, Tina

03-03 $21,910

1-10-94

Star Spencer LO Teacher

01-03 $19,855

1-10-94 Longfellow .50 K0G/.50 EDK Te icher

Whitehead, Theresa

03-03 $20,850

AWRIAL SCHEDULE/STEP/LANE

SALARY

03-03 $20,850

1-3-94

EFFECTIVE

Capitol Hill Elem EMH Teacher

CERTIFIED (conti rated):

NAME

Ward, Melissa

SALARY AWMAL SCNOWf/STEP/LAME

01-08 $21,980

' PATS

bEFECtive

1-18-94 Eugene Field .50 EDK/.50 KDG Te cher

assignment

Henderson, Starts Special Services Speech Pathologist

Bordeaux, Veta

Anderson, Penny

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS

(3 r* H:3

M 01

r r

•o

o a

imn

•P*

KO KO iti

n n

•n

H ss Q o

n 4

•*!

a A 01 o

s H

CM CM

67,

H-15 R. #243 APPROVAL OF PERSONNEL, PAYROl AND ENCUMBRANCES

z MINUTES OF THE MEETING OF FEBRUARY 1, 1994

H-16

R. #243 APPROVAL OF PERSa®JEL, PAYRCff.L , AND QKUHBRANCES

’ERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda; NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED: Alyea, Shawn

Willow View/AEF Teacher

1-24-94

Baker, Steve

Transportation Bus Driver

1-31-94

Bodine, Lelyn

Custodial Services Head Custodian

1-21-94

Brashear, Kirsten

Hillcrest North Special Ed Assistant

1-21-94

Davis, Kenneth

Custodial Services Custodial Worker

1-6-94

Dean, Johnny

Custodial Services .75 Custodial Worker

1-31-94

Do, Nhi

Asian American Student Services Bilingual Assistant

9-30-93

Faires, Pamela

Arthur Class Size Assistant

1-11-94

Garcia, Stephen

Transportation Bus Driver

1-14-94

Groth, Harold

Transportation Bus Driver

1-6-94

Harp, Sharon

Child Nutrition Entry Kitchen Assistant

12-1-93

Helsel, Ronald

Transportation Bus Driver

8-23-93

McCarty, Mike

Supply Distribution Warehouseman/Driver

1-14-94

Paraguan, Esperanza

Wheeler Bilingual Assistant

1-31-94

Peloquin, Ronald

Transportation Bus Driver

1-21-94

SUPPORT;

-3-

69.

MINUTES OF THE MEETING OF FEBRUARY 7, 1994

H-17 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) R. #243 APPROVAL OF PERSCMNEL, PAYROLl AND QSiCOMBRANCES

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued): Varnell, Tina

Adams Class Size Assistant

1-3-94

Wallace, Steve

Custodial Services Relief Custodial Worker

1-18-94

Widell, Tina

Stonegate Class Size Assistant

1-14-94

_4_

70.

MINUTES OF THE MEETING OF FEBRUARY 1, 1994

H-18

R. #244

APPROVAL OF PDRCHASING AND GENERAL BUSINESS

AND

P U R C HAS I N G

MOTION: SECOND:

GEN E R A L

B U S I N E S S

Wayne Dempsey Leo Hise

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, B,

ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Peak,

aye aye aye

Kellert, Mr. Mr. Hise, Mrs . Parks,

aye aye aye

MOTION CARRIED 6-0. Stock Paper

Stock Paper;

For Use By The Print Shop

Approval to purchase stock paper (precollated reverse sequence NCR, white offset, white index, cover stock, and padding adhesive) for use by the Print Shop from the following companies who submitted the low quotations (9 mailed - 5 returned):

Zellerback Ansley Paper Company Carpenter Paper Company TOTAL

$ 22,699.00 5,607.80 9,295.00 $ 37,601.80

These purchases are to be charged to account number 000-2524-610000-0000-058. Lease of Van from Hudiburg Clievrolet: CNS

Food Service Bids Extension

One-Ton High Cube Van;

For Use By Child Nutrition Services

Approval to purchase a High Cube Van (one-ton) from Hudiburg Chevrolet for use by Child Nutrition Services for Eugene Field's Satellite Program in the amount of $20,553.00 (10 mailed - 3 returned). This expenditure is to be charged to Child Nutrition Services, account number 3130-745-000-0000-000-037. Bids Extension;

Food Service Products

Approval of an extension on the following bids for food service products used at all schools. (All items and prices have been approved at previous board meetings this fiscal period.) 8118 8119 8136 8137 8138 8139 8140 8142 8143

Frozen Items Frozen Meat Items Dry Staple Goods Chemicals (Cleaning) Staples and Condiments Dry Goods Canned Fruits and Vegetables Dry Cereal Paper Goods

UNFINISHED

BUSINESS

Mr. Frank Kellert said he would be out of town on February 21, 22, and 23 due to business and would be unable to attend the regularly scheduled meeting of the Board on February 21. He asked if something could be done to plan around the requested pretermination hearing and information to be brought to the Board regarding Classen and Southeast Schools. Mr. Wayne Dempsey suggested that the Board cancel the scheduled hearing on February 21 and reschedule the meeting for February 28. Information for Classen and Southeast Schools could be placed on that agenda, as well. Mr. Darrel Shepard said it would be possible to hold the pretermination hearing and information for Classen and Southeast Schools on February 28. Based on the Board's decision, Mrs. Thelma R. Parks said a Special Meeting would be held on February 28 for the pretermination hearing, followed by a Regular Meeting,

71,

MINUTES OF THE MEETING OF FEBRUARY 7, 1994

M-19 NEW

BUSINESS

(NONE)

CITIZEN S'

COMMENTS

(NONE)

BOARD

MEMBER S'

MOTION: SECOND:

BUSINESS/COMMENTS

Leo Hise Orel Peak

MOVE FOR APPROVAL OF ITEM (1) RECOMMENDED REVISIONS TO POLICY I-IO: HUMAN RELATIONS, AS SHOWN ON THE FOLLOWING PAGES. (FIRST READING AT THE JANUARY 24, 1994, BOARD OF EDUCATION MEETING).

ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Peak,

MOTION CARRIED 6-0.

aye aye aye

Mr. Kellert, Mr. Hise, Mrs. Parks,

aye aye aye

R. #245 APPROVAL OF BOAR! POLICY I-IO: HUMAN RELATICNS

72.

MINUTES OF THE MEETING OF FEBRUARY 7, 1994 M-20

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) R. #245 APPROVAL OF BOARD POLICY I-IO: HDMAN RELATICMS

A-13

1-24-94 POLICY:

OKLAHOMA CITY PUBLIC SCHOOLS

I-IO

900 NORTH KLEIN, OKLAHOMA CITY, OK 7.3106

ADOPTED:

"Establishing Excellence”

2-17-75 REVISED: 7-23-9jl;

HUMAN RELATIONS The Oklahoma City Public School Board of Education believes that

a critical element of education is the development in aii individuals of respect for persons of any race,

religion, ethnicity,

disability^ or gender.

The Board believes

national origin,

that the process of educating our youth

citlgonshlp in pub-lie

schools is not confined to classroom curriculum-t-_^

©Schools must

teach by example the shared values of a civilized social order. While the Oklahoma City Public School Board embraces the prin-

ciples of free speech_^ gua-rantood by bbe First Amendment be bhe

U-nitod S-t-atcs

Constitution,

it abhors

the dollborato abuse of

this freedom by those who would Incite hatred and violence based on race, ethnicity, religion, national origin^ er disability or

gender. The

Board

-te

are

-iftd-iv-idual everyone is

committed entitled to

the

concept

full dignity,

that

every

respect,

and

value; and that this concept must be translated into reality by

dollborato district. 1.

efforts

the

employees

and

students

this

Such efforts will emphasize:

The creation of e l-oarning and- working an environment which

ensures the full development of human potential and respect for the worth and dignity of each Individual all; 1 of 2

73.

MINUTES OF THE MEETING OF FEBRUARY 1, 1994

M-21

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) R. #245

APPROVAL OF BOARD POLICY I-IO: HUMAN RELATIONS

The recognition and understanding of the dehumanizing effects

of bias, prejudicial attitudes, and discriminatory behavior; 3.

The promotion and protection of human and civil rights of

all persons by striving toward the provontion and elimination of hostility,

apathy,

distrust,

inequality-r and

inequity-r^.

sex d-i-scrimlnatlon,â&#x20AC;&#x201D;and racism; 4.

The

development

of positive

feelings

of self worth,

self-

understanding, and security; 5.

The understanding of and appreciation for the contributions

and

life

styles

various

the

cultural,

racial,

ethnic,

religious, and socioeconomic groups in our global society; 6.

The respect for the protection of diversity and dissenting

points of view; â&#x20AC;˘X

The establishment of a school climate where democratic pro-

cesses are supported, developed-r and utilized; and

The establishment of methods for sharing foollngs, concerns,

and goals that will promote common understanding and mutu-al

respect between and among individuals and groups.

2 of 2 (I-IO)

74.

MINUTES OF THE MEETING OF FEBRUARY 1, 1994 M-22

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) COMMENTS Mr. Wayne Dempsey said the Executive Session would bring to a close this particular era of Mrs. Parks' presidency. He said that Mrs. Parks was the only Board President that he has served with and he appreciated her leadership and contributions to this Board. He also appreciated her commitment to the children of the district. He thanked Mrs. Parks and said he has learned a great deal in terms of stewardship and service on this Board, from watching her.

In the near future, Mr. Dempsey requested a full report on what is being done in Special Education and in Guidance and Counseling Programs at Middle and High Schools. He said he is very interested in looking at both of these programs, hopefully before the end of the school year. Mrs. Thelma R. Parks said she wanted the nice statements that Mr. Dempsey made about this Board President recorded so she can read with pride and humility those comments when she received her Board packet and requested those comments become a part of the minutes.

Mr. Orel Peak said he would like to echo Mr. Dempsey's comments. He said he has enjoyed working with Mrs. Parks and her dedication to the needs of the children of the district have been constant and steadfast. She has been a solid rock.

Concerning the Hoover Middle School situation, Mr. Ron Bogle expressed his continued gratitude to Dr. Mason for her leadership during the parents meeting at Hoover. Specific concerns were identified and the district did not wait to study the problems, or analyze the situation. Actions were taken, monitors were placed in the halls, and immediate remedies were put in place. He said he is anxious to receive feedback from patrons to see if they notice a difference. He said he looked forward to the longer-term solutions that are forthcoming. That kind of quick action from Dr. Mason is a special kind of leadership that is action oriented, resulting in solutions instead of process. As Hoover is looked at in contrast to the new schools (Classen and Southeast), he said he is excited about the direction being taken with the magnet schools, but it also brings into focus that the traditional schools and programs cannot be forgotten.,^ There should not be an environment created which is unbalanced. The district should be as attentive to problems in all the district schools as they are to the magnet schools. He complimented Mr. Frank Kellert and staff on the Nichols Hills Elementary School community meeting. Mr. Bogle said due to a visit from family members, he would regretfully be unable to attend the dinner honoring Mrs. Parks and Mr. Peak. He said he looked forward to continuing to work with Mrs. Parks and asked that Mr. Peak come back and keep the Board members "straight." Mrs. Thelma R. Parks reminded those in attendance of the February 8 election for millage. House Bill 659, and the Board seat in District 7.

R. #246 t

APPROVAL Cffi* EXECUTIVE SESSICW 10:06 P.M.

EXECUTIVE

MOTION: SECOND:

SESSION

Wayne Dempsey Frank Kellert

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; AND (B) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING JAMES KIPER V. BOARD OF EDUCATION FOR THE INDEPENDENT SCHOOL DISTRICT NUMBER 1-89, ET AL., CASE NO. CIV 93-1378-W, ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Peak,

MOTION CARRIED 6-0.

aye aye aye

Kellert, Mr. Mr. Hise, Mrs. Parks,

aye aye aye

The Board went into Executive Session at 10:06 p.m.

75.

MINUTES OF THE MEETING OF FEBRUARY 1, 1994 M-23: R E T U R N

MOTION: SECOND:

S E S S ION

OPEN

R. #247 REOCHVENE IN OPEM SESSION 10:37 P.M.

Wayne Dempsey Frank Kellert

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mr.

MOTION CARRIED 6-0. IN

OPEN

MOTION: SECOND:

aye aye aye

Bogle, Dempsey, Peak,

Mr. Kellert, Hise, Mr. Mrs. Parks,

aye aye aye

The Board returned to Open Session at 10:37 p.m.

SESSION

Frank Kellert Orel Peak

R. #248 APPROVAL OF EMPLOYMHQTS:

MOVE FOR APPROVAL OF ITEM (A): APPROVAL OF THE EMPLOYMENT OF DORETHA COLBERT; JEANIE COX; REBA KEMP, FOR THE POSITIONS OF ELEMENTARY ADMINISTRATIVE INTERNS, ANNUAL SALARIES WILL BE THEIR CURRENT TEACHING SALARY PLUS 5%. EFFECTIVE DATE: 2/21/94.

APPROVAL OF THE EMPLOYMENT OF PATRICK RILEY, FOR THE POSITION OF SUPERVISOR OF VISUAL AND PERFORMING ARTS, SCHEDULE 610, STEP 12, ANNUAL SALARY $38,601. EFFECTIVE DATE: 3/9/94. ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Peak,

Kellert, Mr. Hise, Mr. Mrs. Parks,

aye aye aye

Doretha Colbert, Jeanie Cox, and Reba Kemp for Administrative Interns Patrick Riley, Supervisor, Visual & Perform ing Arts

aye aye aye

MOTION CARRIED 6-0. NO ACTION WAS TAKEN ON ITEM (B) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING JAMES KIPER V. BOARD OF EDUCATION FOR THE INDEPENDENT SCHOOL DISTRICT NUMBER 1-89, ET AL., CASE NO. CIV 93-1378-W. ADJOURNMENT

There being no further business, the meeting adjourned at 10:40 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Leo Hise. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mr. Hise, aye; Mr. Peak, aye; and Mrs. Parks, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.) z

President inute Clerk

Minutes

approved

by the 1994.

Board

Education

this

day

NO ACTION CW ITEM (B) ./ / 7

R. #249 ADJOURNMENT 10:40 P.M.

76.

MINUTES OF THE MEETING OF FEBRUARY 1, 1994

M-24=

STATE OF OKLAHOMA

3S •

OUNTY OF OKLAHOMA

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby ertify that notice of the date, time, and place of this regular meeting tfas given, at least 48 hours prior to this meeting, to the County Clerk 3f Oklahoma County.

I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, 3lace, and agenda of the meeting was posted in prominent public view at the location of the meeting.

□f

Witness my hand and seal of this School District this , 1994.

Clerk, Oklahoma City Board of Education (SEAL)

day

89.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 28, 1994

M” 1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY 28, 1994, AT 6:00 P.M. PRESENT:

Leo Rise, District 6 Wayne Dempsey, District 4 Terri Silver, District 3 Tom Yeargain, District 7

President Vice president Member Member

ABSENT:

Ron Bogle, District 1 Frank Kellert, District 2 Thelma R. Parks, District 5

Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent, and Darrel Shepard, Executive Director of Board Related Services/Board Clerk. SPECIAL

BUSINESS

The purpose for the meeting was a pretermination hearing for Stephen Gathron, support employee, as recommended by his employment supervisor. CALL

ORDER

PRETERMINATION HEARING

CALL TO ORDER

Mr. Leo Hise, President, officially called the meeting to order at 6:00 p.m.

ROLL

CALL

ROLL CALL

Roll Call established that four (4) members of the Board were present, three (3) absent.

Mr. Darrel Shepard, Board Clerk, reported that shortly before the meeting started at 6:00 p.m., a settlement had been reached in this particular issue. Mr. Gathron had resigned and the hearing would not be necessary.

ADJOURNMENT There being no further business, the meeting adjourned at 6:04 p.m. The motion to adjourn was made by Wayne Dempsey and seconded by Terri Silver. On roll call the votes were as follows: Mrs. Silver, aye; Mr. Dempsey, aye; Mr. Yeargain, aye; Mr. Hise, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED. (2kn audio cassette recording of the meeting is on file in the Office of the Clerk.) '' President

Mifiiite Clerk

Minutes

approved ■

by the 1994.

Board

Education

this

_/____

day

R. #264 ADJOURNMESIT 6:04 P.M.

90.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 28, 1994

M-2

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

) ) )

Witness my hand and seal of this School District this V

, 1994.

Cle^k, Oklahoma City^Board of Education

(SEAL)

day

91.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28, 1994

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY

28, 1994, AT 7:00 P.M. PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

ORDER

CALL TO CKDER

Mr. Leo Hise called the meeting to order. Mr. Tom Yeargain gave the invocation and led the Pledge of Allegiance. ROLL

CALL

ROLL CALL

Roll Call established that seven (7) members of the Board were present. INTRODUCTION

VISITORS

(NONE)

BOARD

M E M B E R S'

BUSINESS/COMMENTS

BUSINESS

MOTION: SECOND:

Thelma R. Parks Ron Bogle

MOVE FOR APPROVAL TO CANCEL THE BOARD OF EDUCATION MEETING SCHEDULED FOR MONDAY, MARCH 14, 1994. (BOARD ACTION REQUIRED TO CANCEL REGULAR SCHEDULED MEETINGS OF THE BOARD ACCORDING TO BOARD POLICY B-19: BOARD MEETINGS.) ROLL CALL

Mr. Bogle, Mrs. Silver, Mrs. Parks, Mr. Hise

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain

aye aye aye

R. #265 APPROVAL TO CANCI MARCH 14, 1993 BOARD MEETING

92.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28^ 1994

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

DISCUSSION

Mrs. Thelma R. Parks commented on the celebration of Black History Week, and noted that there were a number of programs throughout the week. She said she was privileged to visit Moon Middle School and be a part of that program. Some of the highlights of that program were: the introduction of the Honorable Vicki-Miles LaGrange, U. S. Attorney; honor students received certificates; reporters from television stations spoke to the students about their activities. She stated it was a very inspiring and warm program. She commended Mr. Jack Nichols, teacher. Moon Middle School and one of the sponsors of the Honor Society, for the program. Mrs. Parks also went to Hawthorne Elementary School where an interesting program under the sponsorship of Mrs. Nickie Jones was presented. Mrs. Parks reported that she and Mr. Peak, a former member of the Board, went to Northeast High School to visit the Science Department. CITIZEN S'

COMMENTS

(NONE) SUPERINTENDENT STATUS OF BOND PROJECTS

REPCÂťT

REPORT

Mr. Hise called on Dr. Betty G. Mason for the Superintendent's Report. Dr. Mason started by saying that staff had put together a presentation on the current status of the bond projects. She stated that they were in the Phase III portion of the timeline. The first item on the agenda was a discussion on the proposal to make Northeast High School a school for BioMedical Sciences and Health Careers. Dr. Gloria Griffin, Director of Secondary Education, talked about the proposed school, the need for the school, curriculum, etc. Following the presentation. Board members asked questions and made comments about admittance requirements, courses to be taught, student interest assessment, use of surveys, etc. Mrs. Thelma R. Parks remarked t]jat there is much to be done to get the program started in 1994-95. Dr. Guy Sconzo, Assistant Superintendent for Educational Services, made the presentation on Magnet/Specialty schools for 1994-95. Dr. Sconzo highlighted the timeline for ordering furniture and equipment and the timeline for receiving applications for students. He also talked about the staffing schedule.

Following his presentation. Board members asked questions and made comments. Questions related to when the new principals will actually start to work; when the furniture will be ordered; what funds will be used to purchase the furniture; teacher assignments; and the number of new teachers needed. The next item on the agenda was Computerized Instruction. Dr. Hawthorne Faison, Director of Curriculum, led oral and visual presentations, using a computer to showcase the activities of the computer committee.

Following Dr. Faison's presentation. Dr. George Kimball, Director of Planning, Research, and Information Services Division, and Mr. Belphry Dean, Manager of Purchasing, made comments about standardization and timelines for ordering computers. Mr. Wayne Dempsey said he would like for all computers to be the same type. Board Members continued by asking questions and making comments on the various aspects of the presentation and the planned use of the computers. In closing, Mr. Hise, asked that staff take into account the Board Member's comments as they go forward. Mr. Hise asked that the specifications be brought to the Board before the computer bids are submitted to the public. The Science, Audio Visual, and Musical Instruments presentation was made by Dr. Guy Sconzo. He explained the process being followed and the dollars available to spend in these categories. Following the presentation. Dr. Sconzo again responded to questions from Board Members.

93.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28, 1994

H-3 SUPERINTENDENT'S REPORT (Continued) The final presentation was by Dr. Jack Isch, Executive Director of Management Operations, who talked about Bond Issue Renovations including roofs (standing seam vs. hot roofs); exterior doors; floors, parking, painting, bathroom renovations, and lighting. Dr. Isch noted that drawings are scheduled to be available on March 18, 1994.

STATUS OF BOJD

PROJECTS E?EPCÂŤT

Dr. Isch also talked about the remodeling projects, saying that 20 schools were scheduled for new heating and air conditioning this year. April 7, 1994 is the target date for Board approval. Completion for this phase is scheduled for Fall, 1994.

Southeast, Cleveland, and Classen schools were also discussed. Completion is scheduled for August 15, 1994. Nichols Hills Elementary School is scheduled for completion on December 18, 1994. Dr. Isch also pointed out that the site selections for the two new schools (Northeast and Southwest quadrants of Oklahoma City) are complete. The new schools are scheduled to open in the Fall of 1995. In closing. Dr. Isch presented his recommendation for using an ice storage system for air conditioning the schools. Board members talked about the need for esthetics and keeping the integrity of the buildings and sites. They asked that Dr. Isch keep this in mind as he makes his recommendations.

Mrs. Parks asked about the building principals response to surveys and how the Board can be assured that the surveys are being completed with involvement of necessary staff and patrons. Following a brief discussion. Dr. Mason said an effort would be made to tighten up the process. Discussion continued about making sure that the looks of various projects are reviewed as well as the efficiency. Both Mr. Bogle and Mr. Dempsey emphasized that the integrity of the buildings must be maintained. Mr. Hise said that the discussions of the Board should be taken as guidance for the staff.

Dr. Mason closed by thanking the Board for their input, and thanking the staff and principals for their efforts and for coming to the meeting. MOTION: SECOND:

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF THE FOLLOWING ATTENDANCE POLICY STATEMENT FOR BOARD POLICY J-08: "A Magnet/Specialty School will serve students within its Board approved attendance boundary, as well as applicants residing in the Oklahoma City Public School District, up to the capacity of the school. For the 1994-95 school year, students assigned to a magnet/specialty school (because of residence within the school's attendance boundary) will have the option of attending and completing through fifth grade the school he/she was enrolled in during the 1993-94 school year. New enrollees to the Oklahoma City Public Schools residing in a magnet/specialty school attendance area will be assigned to the magnet/specialty school."

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

#266 3OARD POLICY J-08 (ATTENDANCE ^ATQIENT

94.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28. 1994

M-4 SUPERINTENDENT'S REPORT (Continued)

DISCUSSION Mrs. Silver suggested that the Board consider adding "elementary" before the words "Magnet/Specialty" in the statement. Other Board members talked about the effect of adding "elementary" and whether a charge should be made in the wording. Following the discussion, Mr. Dempsey stated his motion was to approve the agenda item as listed. The word "elementary" was not added.

PERSONNEL, R. #267 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

MOTION: SECOND:

PAYROLL

AND

ENCUMBRANCES

Thelma R. Parks Wayne Dempsey

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL AND ENCUMBRANCES AS LISTED:

ROLL CALL

Mr. Bogle, Mrs. Silver, Mrs. Parks, Mr. Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the superintendent or person designated by her; also, that all other personnel recommendations, including terminations, leaves and retirements be approved as listed. Encumbrance Report

Approval of encumbrances as listed in the agenda for purchase orders (21-9407084 through 22-9407504) written during the period 2/10/94 through 2/22/94. (Note: Copies will be maintained on file in the office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. 11 21 22 23

General Fund Building Levy Child Nutrition Services External Funding

03-07 $23,900

01-03 $21,485 01-19 $31,350

01-15 $26,620 01-03 $19,855

1-18-94

1-31-94

1-31-94 Harding Sci/Soc Stud Teachf r

2-14-94

1-24-94

Pierce LD Teacher

Rogers Soc Studies Teache

Uebster Math Teacher

Dick, Gayla

Hardy, Barbara

Hargrove, Joe

McAdoo, Christopher

Fullbright, Peggy Douglass Math Teacher

01-03 $21,485

1-26-94

Columbus 4th Grade Teacher

Cunningham, Phillip

105-02 $5,303 101-01 $7,813

1-26-94 1-31-94

Transportation .625 Bus Driver

Bodine 1-27-94 Class Size Assistai It

Berry, Sr., Earl Bibbs, Mechille

158-01 $5,555

AnifoMose, Josep 1 Transportation .3125 Bus Driver

Custodial Services 1-25-94 .50 Custodial Uork T

Anderson, Terry

161-01 $10,507

105-02 $2,651

Custodial Services 1-24-94 Relief Custodial Ui irker

Alexander, Stacy

SUPPORT:

01-19 $31,350

1-24-94

Cosetti, Joanna

Uebster Math Teacher

Uest, Gary

03-03 $23,610

2-2-94

Uebster ED Teacher

Colen, Jacquelyn

01-03 $21,485

VanDyke, Carolyn

03-06 $24,455

1-24-94

Taft ED Teacher

Cheatham. Uanda 1-24-94

Schlicht, Shirle < Shields Heights EDK/KDG Teacher

01-03 $21,725

1-18-94

Capitol Hill H S Soc Stud Teacher

Cawthon, Bobbye

Hayes 1st Grade Teacher

01-05 $20,570

Star Spencer 2-11-94 Home Ecconomics Tei icher

Roach, Cornelia

01-11 $23,775

1-31-94

Accelerated Lng Cti Teacher

Byrne, Gloria

01-03 $21,485

03-03 $24,980

1-31-94

Taft EMH Teacher

Quiqley, Joseph

03-15 $28,190

2-14-94

Special Services Speech Pathologist

Barron, Jodye

1-3-94

01-19 $29,400

Taft 1-24-94 Language Arts Teacl er

Park, Karen

03-03 $22,600

1-31-94

Jackson ED Teacher

Albert, Terrace

ANNUAL SCHEDULE/STEP/LANE

SALARY

01-04 $21,725

EFFECTIVE DATE

1-24-94

wed):

ASSIGNMENT

Jefferson Computer Teacher

CERTIFIED (conti

NAME

McDavid, Ronald

ANNUAL SCHEDULE/STEP/LANE

SALARY

01-03 $21,725

EFFECTIVE DATE

1-18-94

ASSIGNMENT

Bodine 5th Grade Teacher

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS

o 0 d ft H0 c «

o n cn

n z o

*0 K § t* f

o z z n r

}O m

»O n

-ILL

\o VO 1^

K K>

M z I

•fl

n 4 H z o o

n cn

VO ui

ASSIGNMENT

101-03 $8,080

101-01 $3,906 158-01 $5,555

158-01 $8,333 101-01 $7,813

2-15-94 Eisenhower Class Size Assistai t

2-1-94 Wheeler .5 KDG Class Size 1 ssistant 2-1-94 Custodial Services .50 Custodial Work) r 2-1-94 Custodial Services .75 Custodial Uorki r

2-9-94 Arthur Class Size Assistar It

Euwins, Rodney Ferguson, Dawn

Fierro, Tina

Fitzgerald, Latricia Glenn, Marilyn

105-02 $5,303

Custodial Services Custodial Worker

1-31-94

Dudley, Marcus

Custodial Services 1-31-94 Relief Custodial Uc rker

1-7-94 Dickerson, Regina Child Nutrition Entry Kitchen Assis tant

Denmark, Joshua

471-01 $5.08/hr

101-01 $7,813

Child Nutrition 1-13-94 Entry Kitchen Ass is tant 2-4-94 Jefferson Special Ed Assistai it

Highfill, Leanna Hill, Terry

471-01 $5.08/hr

161-01 $10,507

iTnrr^'

132-01 $9,0

1-28-94 Positive Tomorrows Special Center Cle k I

Hamilton, Stephanie

160-01 $10,302

)(&

101-01 $7,813

Stonegate 1-31-94 Class Size Assistai It

101-01 $7,813

Gutekunst, Peggy

Oakridge 2-1-94 KDG Class Size Assi stant

2 K

51 n B3 1

o51

H 2 O

h3 n n

h3 n

M 00

Cooley, Shellie

101-01 $7,813

162-01 $10,712

1-28-94

Custodial Services Custodial Worker

Cole, John

o 0 p r* H0 c: 0 CL

o n co

g a n 2

5 K ยง r r

O 2n r

1-31-94 Goggans, Lucreti a Stonegate Class Size Assistar It

105-02 $5,303

2-1-94

161-01 $10,507

Custodial Services 2-1-94 Relief Custodial U( rker

Byers, Danny

Transportation Bus Driver

158-01 $8,333

Custodial Services 1-27-94 .75 Custodial Uorke r

Byas, Reginald

Carter, Claude

101-01 $7,813

2-14-94 Dewey Class Size Assistar t

Brown, Marlena

2-7-94

471-01 $5.08/hr

1-10-94 Child Nutrition Entry Kitchen Assis tant

English, Mae

158-01 $2,777

Custodial Services 1-31-94 .25 Custodial Uorke r

Bolden, George

Broussard, Detnnie Transportation .625 Bus Driver

158-01 $8,333

2-1-94 Custodial Services .75 Custodial Work< r

Durham, Jr., Percy

103-01 $7,921

Asian Amer Stud Svc s 1-24-94 Bilingual Assistant

105-02 $5,303

ANNUAL SCHEDULE/STEP/LANE

SALARY

Blecha, Lilian

2-11-94

DATE

EFFECTIVE

Black, Harry

Dukes III, Rober : Transportation Bus Driver

SUPPORT (continu 5d):

NAME

103-01 $7,921

ANNUAL SCHEDULE/STEP/LANE

SALARY

2-10-94

EFFECTIVE DATE

Jackson B iIi nguaI Ass i stant

SUPPORT (continue 1):

NAME

PERSONNEL EMPLOYMENTS

50 Q Ni S O'

* o fig

53 53

ASSIGNMENT

105-02 $5,303 105-02 $5,303 101-01 $7,813

105-02 $5,303 158-01 $5,555

2- 2-94

2-14-94

2-9-94

Transportation Bus Driver

Mark Twain 2-8-94 Class Size Assistabt

2-14-94

Transportation Bus Driver

Custodial Services .50 Custodial Work

Child Nutrition 1-3-94 Entry Kitchen Assi itant

Minnick, D. J.

Mollah, Monir

Pascual, Gladys

Patterson, Delbert

Ramsey, Dorothy

Seat, Norma

471-01 $5.08/hr

PROFESSIONAL-TEC HNICAL:

101-01 $7,813

1- 27-94

Capitol Hill Elem Class Size Assistab

Mercado, Anita

700-01 $29,474

101-01 $7,813

2-2-94 Dewey Class Size Assists It

Yu, Kuei-Chih

158-01 $2,777

2-14-94

Custodial Services .25 Custodial Uork^

HcAtee, Carter

Special Program Sv :s 3-1-94 Coordinator of Saf ;ty and Environmental Heal th Program

101-01 $7,813

2-1-94 Wheeler Class Size Assists It

Wilson, Ellen

105-02 $5,303

2- 9-94

Transportation .625 Bus Driver

Manuel, Eddie

Merritt, Jack

471-01 $5.08/hr

1-12-94 Child Nutrition Entry Kitchen Assi stant

Weaver, James

101-01 $7,813

1- 31-94

Chapter I EDK Assistant

Lingenfelter, Luella

110-01 $8,006

2-14-94

Arthur Media Assistant

Tiger, Dawn

105-02 $5,303

2-1-94

Transportation Bus Driver

Jones, Jeffrey

101-01 $7,813

Sprawl, Share

158-01 $8,333

2-1-94

Custodial Services .75 Custodial Uork^i

1-31-94 Stonegate Class Size Assists It

ANNUAL SCHEDULE/STEP/LANE

SALARY

158-01 $5,555

EFFECTIVE DATE

1-26-94 Smith, Jr. Helvi n Custodial Services .50 Custodial Work ;r

SUPPORT (contini ed):

NAME

103-01 $3,960

ANNUAL SCHEDULE/STEP/LANE

SALARY

Rockwood 2-7-94 .50 Bilingual Assi tant

EFFECTIVE DATE

Johnson, Darlene

Hughes, Donella

SUPPORT (continu^):

NAME

PERSONNEL EMPLOYMENTS

o 0 9 <+ H0 0 0 &

o n

g a n O

o r

•0 B

•0 n vco o SS n

n txt I go K

n H o o

g § E go

» n

c n

98.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28, 1994

H-8 R. #267 APPROVAL OF PERSONNEL, PAYROLL, AND ENCOMBRANCES

(Continued)

PERSONNEL, PAYROLL, AND ENCUMBRAl NCES

At C M

H O fa fa

-J Ul

< f***

oS ss

o* 1

t Iw 0) U

Vi 0) U — > £_ <D CO

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(D CO 4-> O Z U O —' 0) —• Vi

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ASSIGNMENT

Ray, Sharol

MEDICAL:

Transportation Bus Driver

RETURN FROH LEAVE OF ABSENCE:

Franklin, Allison Pierce Class Size Assistai

HATERNITY:

f LEAVE OF ABSENCE:

NAME

1-31-94

12-17-93

DATE

EFFECTIVE ANNUAL SCHEDULE/STEP/LANE

SALARY NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT

DATE

EFFECTIVE ANNUAL SCHEDULE/STEP/LANE

SALARY

d 0

H-

o 0

o n 0)

s o n &s o

•0 K § r

It *

90 m o

•0 M

7 KO

KO KO iC*

K M

n n I

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100.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28, 1994

Â»-10 R. #267 APPROVAL OF PERSCMNEL, PAYROLL, AND HsJCUMBRANCES

PERSONNEL, PAYROLL, AND ENCUMBRANCES

(Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: SITE/ASSIGNMENT

NAME

EFFECTIVE DATE

ADMINISTRATIVE:

Beaton, Dr. Marianne

Bodine Elementary Principal

2-28-94

Peters, Glenda

Curriculum Services Supervisor, Gifted Education

3-25-94

Bridges, Lyretta

Custodial Services Custodial Worker

2-18-94

Bryan, Leonard

Creston Hills Class Size Assistant

2-17-94

Cardie, Paul

Transportation Bus Driver

1-26-94

Chaney, Shanna

Eugene Field Day Care Assistant

1-28-94

Davis, Marion

Custodial Services .50 Custodial Worker

2-14-94

Gist, Sharon

Accelerated Learning Center Attendance Clerk

2-4-94

Harris, Frank

Transportation Bus Driver

2-2-94

Higginbotham, Richard

Transportation Bus Driver

1-31-94

Huckaby, John

Custodial Services Assistant Head Custodian

2-1-94

Johnson, Bruce

Custodial Services Custodial Worker

2-14-94

Lee, Hubert

Custodial Services .50 Custodial Worker

2-15-94

McKneely, Phelix

Transportation Bus Driver

1-19-94

McMillan, Michelle

Coolidge Elementary EDK Assistant

1-14-94

SUPPORT:

101. MINUTES OF THE REGULAR MEETING OF FEBRUARY 28, 1994

PERSONNEL, PAYROLL, 2kND ENCUMBRANCES

(Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued); Munson, Christina

Westwood Class Size Assistant

2-11-94

Rodriquez, Richard

Roosevelt Bilingual Assistant

2-28-94

Sims, Steve

Custodial Services Custodial Worker

2-15-94

Trussell, Philip

Transportat ion Bus Driver

2-1-94

Valles, Manuela

Lee Elementary Bilingual Assistant

2-8-94

Varnell, Tina

Adams Class Size Assistant

1-3-94

Wallace, Steve

Custodial Services Relief-xCustodial Worker

1-18-94

Widell, Tina

Stonegate Class Size Assistant

1-14-94

/ /

102.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28, 1994

M-12 PURCHASING R. #268 APPEJOVAL OF PURCHASING AND GENEEUU. Bl^INESS

MOTION: SECOND:

AND

GENERAL

BUSINESS

Wayne Dempsey Thelma R. Parks

MOVE FOR APPROVAL OF THE PURCHASING AND GENERAL BUSINESS ITEMS (A, B, AND C) AS LISTED.

ROLL CALL

Mr. Mrs. Mrs. Mr.

aye aye aye aye

Bogle, Silver, Parks, Hise,

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain.

aye aye aye

MOTION CARRIED 7-0. Easanent

Easement:

Eastside Church of Christ, 1501 N.E. 36

Grant an easement to Eastside follows;

Church

Christ,

described

Commencing at the Southwest corner of S.E. 14 of Said Section 14, thence East along the South line of said Section 14, also being the centerline of N.E. 36th Street, a distance of 360.00 feet; thence North and parallel with the West line of said S.E. 1/4, a distance of 33.00 feet to the point of beginning. Thence continuing North a distance of 15.00 feet; thence East and parallel with the South line of Said Section 14, a distance of 300.00 feet; thence South and parallel with the West line of said S.E. 1/4, a distance of 15.0 feet, thence West and along the 33.00' statutory R/W line a distance of 300.00 feet to the point or place of beginning. Federal Funds Representative

Abstract

Representative To Apply For Federal Funds;

Donald A. Price

Resolution to appoint Mr. Donald A. Price as an authorized representative to file application necessary to qualify for federal funds in accordance with Public Law 874 and/or 815 (Impact Aid). C.

Abstract;

Child Abuse Prevention Grant

Approval to submit an abstract for a Child Abuse Prevention Grant in the amount of $64,500 to the State Department of Health.

UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE) CITIZENS' (NONE)

COMMENTS

103.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28, 1994 ff-l3

BOARD

MEMBER S'

BUSINESS/COMMENTS

First reading of recommended revision to policy J-08: STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER, as shown on the following pages.

DISCUSSION

Regarding Board Policy J-08: STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER. Mrs. Parks questioned what was meant by the language in Paragraph 4 that states: "to allow a senior student to graduate from the school he or she previously attended; or to accommodate a catastrophic medical reason." Mr. Cleeta John Rogers, General Counsel, said it was statutory language put in by the State Legislature, and we adopted it. Interpretation of that generally is through our Transfer Department headed by Dr. Lessie LeSure. Mr. Hise asked Mr. Rogers to inform the Legal Office that previously Board Policies have shown a reference to a statute at the bottom of the page. He would like to have the statute noted if there is statutory language in the policy. Mrs. Parks asked if the language in the last paragraph was also included in a State Statute. It was stated that transfers within district are based on district policy. The final determination about transfers within the district is made by Dr. Lessie Lesure. Mrs. Silver asked that workers on the repair projects in the buildings have some way to be identified. Dr. Mason stated that matter had already been taken care of with I.D. badges for each worker to wear. Workers are to check in at the principal's office.

Mr. Hise reminded the Board members that they need to have new (color) photos taken for display in the auditorium foyer of the Central Administration Building. Mr. Bogle said he had to express that the presentation tonight was important because it showed the scope of the projects currently under way in the district. In addition to running the normal day-to-day business of the district, staff has taken on enormous responsibilities to institute these new programs, with a Board that's kept the fire to issues. He felt the staff was well on top of the their feet. Timelines which the Board had asked for was reassuring, and provided the Board the kind of confidence needed to go back to their patrons and say, "Yes, things are moving along fine." He thanked Dr. Mason and staff for the presentation, and said it was very helpful.

I / 104.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28, 1994

M-14 BOARD

(Continued)

MEMBERS' BUSINESS/COMMENTS

2-23-94 â&#x20AC;˘

A Mk A

OKLAHOMA CITY PUBLIC SCHOOLS

A-8

J-08

POLICY:

900 NORTH KLEIN, OKLAHOMA CITY, OK 7,3106

"Establishing Excellence"

ADOPTED:

1-20-81

REVISED:

STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER

Board

The

attend

which

school

the

Attendance zones once assigned to a school

they are assigned. will

should

students

believes

identified

receiving

the

with

school

subsequent

reassignment plans and shall be changed and/or altered only upon

action by the Board.

approved attendance boundary,

as well as applicants residing in

the Oklahoma City Public School District, up to the capacity of the school.

For the 1994-95 school year, students assigned to a

magnet/specialty school (because of residence within the school's attendance

boundary)

will

have

the

option

attending

and

completing through fifth grade the school he/she was enrolled in

during the 1993-94 school year.

New enrollees to the Oklahoma

City Public Schools residing in a magnet/specialty school attendance area will be assigned to the magnet/specialty school.

Annually, by November 15, the superintendent shall monitor school

enrollment

and

send

the

report

the

Board

members

and

Before student reassignments are made,

school principals.

all

con-

sideration will be given to existing space in buildings, portable and

demountable use,

feasible,

student

and

relocation

reassignments

of special

will

keep

program.

students

When

together,

K-12. 1 of 2

105.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28, 1994

H-15 BOARD

MEMBERS' BUSINESS/COMMENTS

(Continued)

A-9

State law provides that, under limited and specific circumstan-

ces, students may be allowed to transfer between schools.

Out of

district transfers will be granted only to allow student to participate in special education programs which are not available in

that district;

school

she

allow

senior student to

previously

attended;

graduate

from the

accommodate

catastrophic medical reason. Intradistrict transfers may be granted at the discretion of the district only following a determination that the best interests of the student and/or school will be served

by the action.

transfer must be obtained if a student attends a school other than his or her assigned school.

The superintendent is directed to

advise and implement regulations in accordance with this policy.

2 of 2 (J-08)

106.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28, 1994 H-16

EXECUTIVE R. #269 APPROVAL PCR EXBOiriVE SESSIOJ 9:48 P.M.

MOTION: SECOND:

Wayne Dempsey Thelma R. Parks

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) CONFIDENTIAL COMMUNICATIONS WITH THE DISTRICT'S SPECIAL COUNSEL, LAURIE JONES, FENTON, FENTON, SMITH, RENEAU AND MOON LAW FIRM) AND THE DISTRICT'S GENERAL COUNSEL CONCERNING PENDING LITIGATION; OKLAHOMA CITY BOARD OF EDUCATION V. DOWELL, CASE NO. 891080, U.S. SUPREME COURT; AND (B) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE JkDMINISTRATORS. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

R. IZJQ RECONVENE IN OPEN SESSICW 10:45 P.M.

SESSION

RETURN

MOTION: SECOND:

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board went into Executive Session at 9:48 p.m.

OPEN

SESSION

Thelma R. Parks Wayne Dempsey THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mrs. Mrs. Mrs.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0. I N NO ACTION ON DONELL MATTER

R. t271 ' APPROVAL TO EMPLOY

OPEN

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board returned to Open Session at 10:45 p.m.

SESSION

MR. HISE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM (A) CONFIDENTIAL COMMUNICATIONS WITH THE DISTRICT'S SPECIAL COUNSEL, LAURIE JONES, AND THE DISTRICT'S GENERAL COUNSEL CONCERNING PENDING LITIGATION; OKLAHOMA CITY BOARD OF EDUCATION V. DOWELL, CASE NO. 89-1080, U.S. SUPREME COURT. MOTION: SECOND:

Wayne Dempsey Ron Bogle

MOVE FOR APPROVAL OF ITEM (B):

Carole S. Gallager# Admin, of Accounting

THE EMPLOYMENT OF CAROLE S. GALLAGHER, FOR THE POSITION OF ADMINISTRATOR OF ACCOUNTING, SCHEDULE 525, STEP 10, ANNUAL SALARY $50,628. STARTING DATE TO BE DETERMINED.

Louis Fembaughf ftechanical Engineer

THE EMPLOYMENT OF LOUIS FERNBAUGH, FOR THE POSITION OF MECHANICAL ENGINEER, SCHEDULE 530, STEP 12, ANNUAL SALARY $49,303. EFFECTIVE DATE: 3/1/94.

ROLL CALL

Mr. Bogle, Mrs. Silver, Mrs. Parks, Mr. Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

107'

MINUTES OF THE REGULAR MEETING OF FEBRUARY 28, 1994

H-17 2 ADJOURNMENT

There being no further business, the meeting adjourned at 10:47 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks; Mr. Yeargain, aye; Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Minute Clerk

Minutes

approved

by the , 1994.

Board

Education

day

this

•i^tness my hand and seal of this School District this , 1994.

(SEAL)

day

X- #272 WJOURNMEJn’ L0:47 P.M.

121, MINUTES OF THE SPECIAL MEETING OF MARCH 10, 1994

M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, THURSDAY, MARCH 10, 1994, AT 5:30 P.M.

PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Rosa Lambeth, Deputy Board Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

CALL TO CKDER

Mr. Leo Hise called the meeting to order. of Allegiance.

Mr. Ron Bogle led the Pledge

CALL

ROLL

ROLL CALL

Roll Call established that five (5) members of the Board were present. Mrs. Thelma R. Parks and Mr. Frank Kellert arrived for the meeting after the roll call. SPECIAL 1.

BUSINESS

Agreement For Asbestos Removal:

SPECIAL BUSINESS

Environmental Hazard Control, Inc.

Approval of an agreomont with Environmental Hazard Control-/—Inc., be—dovolop—the—project—dosigns—fer—asbestos—removal—at various schools in preparation for boiler and pipe removal.—Tho total cost of tho project, in the amount of $194,520, will—be—chargod—to tho Bond Fund.

DISCUSSION Discussion involved the various aspects of the 13 projects and the manpower required to complete the projects. Questions from Board members and responses from Dr. Jack Isch, Executive Director, Management Operations, involved the following: Whether the work to be done is considered to be a consulting service.

If other firms in Oklahoma and/or expertise to perform the services.

had

the

The estimated timeline for completion of these projects. is estimated to be approximately 60 days.)

(It

The timelines for the mechanical installation of new boilers.

Oklahoma City

contractors

start

Discussion about requests for proposals and whether they could be sent»and evaluated, with, the results brought back to the Board at the Special Meeting of March 28, 1994.

Following the discussion, a substitute motion was proposed.

Asbestos Removal

122.

MINUTES OF THE SPECIAL MEETING OF MARCH 10, 1994

M-2 R- #280 RECEIVE RFPâ&#x20AC;&#x2122;S PCR SERVICES RELATING TO ASBESTOS DESIGN

SPECIAL BUSINESS (Continued) MOTION: SECOND:

Ron Bogle Terri Silver

MOVE THAT THE DISTRICT ADVERTISE FOR REQUESTS FOR PROPOSALS FOR SERVICES RELATED TO THE DISTRICT'S ASBESTOS DESIGN AND ENGINEERING. THE TIMELINES WILL BE DETERMINED BY STAFF AND THE RECOMMENDATION BROUGHT BACK TO THE BOARD FOR APPROVAL.

ROLL CALL

Mr. Mrs. Mrs. Mr.

aye aye aye aye

Bogle, Silver, Parks, Hise,

Mr. Mr. Mr.

aye aye aye

Kellert, Dempsey, Yeargain,

MOTION CARRIED 7-0.

R. #281 APPROVAL TO

ADJOOEaa 6:15 P.M.

ADJOURNMENT

There being no further business, the meeting adjourned at 6:15 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Manute Clerl

Minutes 2^

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the 1994.

Board

Education

this

day

) ) )

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

^tness my hand and seal of this School District this 4^ , 1994.

Clerk, Oklahoma City Board of Education

(SEAL)

day

159.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

M-1 THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKUkHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL

18, 1994, AT 7:00 P.M. PRESENT i

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT!

None

President Vice President Member Member Member Member Member

OTHERS PRESENT; Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

T O

ORDER

CALL TO CÂ«DER

Mr. Leo Hise called the meeting to order. Mr. Frank Kellert gave the invocation and led the Pledge of Allegiance. ROLL

CALL

ROLL CALL

Roll Call established that all seven present.

BOARD

MEMBERS'

(7)

members of the Board were

BUSINESS/COMMENTS A

BUSINESS

R. #308 APPROVAL TO CONSIDER ELECTRONIC VOTING TALLY BOARD

Frank Kellert Wayne Dempsey

MOTION: SECOND:

ITEM (1): MOVE FOR APPROVAL TO CONSIDER SECURING AN ELECTRONIC VOTING TALLY BOARD FOR RECORDING BOARD MEMBERS' VOTE.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye no aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye no

MOTION CARRIED 5 aye, 2 no, DISCUSSION Mr. Darrel Shepard, Executive Director of Board Related Services, outlined the different options and costs available for this type of equipment. He said if approved, it could be installed in 6 to 8 weeks.

Mr. Shepard said State Law only requires that each Board member cast a vote, but does not define how the vote has to be made.

Mrs. Thelma R. Parks asked if there was an immediate need for this type of equipment and the reason for the request.

160.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

L 1=

H-2 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mr. Leo Hise said he has considered this type of equipment over the last 4 to 5 years. Other Board members have also discussed this item with him and he felt it was an opportune time for the Board to at least consider the equipment and have staff explore costs.

Mrs. Parks said she was not aware this item had been considered for the last 4 or 5 years nor was it brought to her attention when she was serving as president for two years. She asked if there were underlying circumstances or valid reasons that might change her mind. Mr. Hise said there were no underlying reasons. Board members have mentioned it to him, but there has never been an official request. His thoughts were just to present to the public an instaneous voting record with greater efficiency. Mr. Frank Kellert said another option would be to alternate the rotation of Board voting and not always start the voting with District 1. Mr. Hise said this was tried before without success.

Mrs. Parks said she would be in favor of staff obtaining information, but was opposed to taking action tonight.

further

CITIZENS' COMMENTS Mrs. Loree Schrank, Patron, spoke in opposition of the electronic voting talley board. She said the money could be better spent on programs for district children.

Mr. Ron Bogle said a case could always be made for spending the money in a better way. However, he would be interested in seeing the range of options available, as well as some tangible ways this equipment might affect the Board.

i. #309

5PECIAL BOE lEETING, MAY 12, 7:30 A.M. WITH 3SSBA

Mr. Kellert suggested that other options also be brought back to the Board for simultaneous voting. Thelma R. Parks Tom Yeargain

MOTION: SECOND:

ITEM (2): MOVE FOR APPROVAL FOR A SPECIAL DISCUSSION "MEETING" OF THE BOARD TO BE HELD AT 7:30 A.M. ON THURSDAY, MAY 12, 1994, IN THE CAFETERIA CONFERENCE ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, OKLAHOMA CITY, OKLAHOMA. THE PURPOSE OF THE MEETING WILL BE A DISCUSSION WITH OKLAHOMA STATE SCHOOL BOARDS ASSOCIATION STAFF.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mr. Wayne Dempsey asked for clarification of what the OSSBA staff would be presenting. Dr. Betty G. Mason, Superintendent, said members of the OSSBA staff would give explanations about any area of Board policy from the State level which might be of interest to Board members. Mr. Dempsey said‘•he would be willing to hear what the OSSBA has to say but wondered if it would really be informational to the Board.

161,

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

H-3 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) 3.

First reading of new policy J-41: SEXUAL HARASSMENT (STUDENTS), as shown on the following page.

DISCUSSION

Mrs. Thelma R. Parks suggested reversing the first and second sentences in the policy for clarification. Mr. Ron Bogle asked if the language was consistent with what's happening nationally in this area. Dr. Mason said the Legal Department wrote the policy and cabinet members have reviewed the policy. She said it is in line with what is happening not only within the state, but nationally. Mr. Leo Hise said it is time that the Board sends the message, especially to the middle schools, that certain behaviors will not be tolerated.

162.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

M-4 BOARD MEMBERS BUSINESS (Continued)

SEXUAL HARASSMENT (STUDENTS)

Students who engage in sexual harassment on school premises

off school premises at school-sponsored activities will be sub-

ject

appropriate

suspension

including

Sexual harassment is any activity of a sexual nature

expulsion. that

discipline,

unwanted

not

but

including

unwelcome,

limited

to,

unwanted touching, pinching, patting, verbal comments of a sexual nature, vity,

sexual name-calling,

repeated

school's

pressure to engage in sexual acti-

propositions',

normal

disciplinary

and

unwanted

procedures

appropriate

will

for

followed the

determining

the

harassment.

In the event the administration recommends

consequence

The

contact.

body

sexual suspen-

sion or expulsion as a result of the conduct, due process will be

afforded

the

student

suspension/expulsion procedures.

accordance

with

the

district's

163. MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

H-5 BOARD MEMBERS BUSINESS (Continued)

Approval of the following resolution supporting FIRST VOTE, classroom-based voter education/registration program.

DISCUSSION Mrs. Terri Silver asked if the item could be held until the Board had a chance to review the video that is to be shown to students.

BY CONSENSUS, THE MOTION WAS WITHDRAWN AND BOARD MEMBERS AGREED TO BRING ITEM 4 BACK BEFORE THE BOARD AT THE MEETING OF APRIL 25, 1994. RESOLUTION Whereas, One of the fundamental rights existing in a free society is the right to vote and choose one's representatives; and Whereas, There has been a dramatic decline in the number of young adults registering and voting nationally; and

Whereas, THE OKLAHOMA CITY PUBLIC SCHOOLS believe it a responsibility of education to encourage the registration of all eligible voters, now, therefore, be it Resolved, That the Board of Education applaud and encourage the efforts of the Central Office Administration, school staff, students in this endeavor; and be it further

and

Resolved, That the week of May 16-20, 1994, and a week designated each succeeding year, be declared FIRST VOTE Voter Registration Week to assure the continuation and institutionalization of the effort; and be it further

Resolved, That a summary FIRST VOTE report be presented to the Board of Education, and shared with People For the American Way, each year in the month of May.

Superintendent

President, Board of Education

Clerk

BOARD

MEMBER S'

COMMENTS

(NONE) CITIZENS'

COMMENTS

Mr. Russell Davis, City of Oklahoma City, Planning Department and Grants Management, talked about a grant application and program the City is entering into. Empowerment Zone and Enterprise Community. Mr. Mike Allen, President, OKC-AFT, talked about various district concerns.

RESOLUTICW ON FIRST VOTE TO BE BROUGHT BACK TO THE BOARD

164.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

M-6 SUPERINTENDENT E?EPCÂŤT CWI GUIDANCE AND COUNSELING EWGRAMS

REPORT

REPORT ON GUIDANCE AND COUNSELING

Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, introduced Dr. Annette Murphy, Administrator, Guidance and Counseling Department, to talk about the district's programs.

Dr. Murphy reviewed the Board policies relating to guidance and counseling, state accreditation standards, and other information. It was pointed out that staff from 1991 to 1994 increased from 6 to 24 elementary counselors; middle schools have 21 counselors; and high schools have 22 counselors.

Dr. Murphy introduced Ms. Susan Ledford, Elementary Counselor, Ms. Thomasene Cudjoe, Middle School Counselor, and Mr. Joe Hill, High School Counselor, who presented a description of the responsibilities and activities at each level and future challenges and needs. DISCUSSION

The following items were discussed: Mr. Wayne but after obstacles feels the

Dempsey said he came to the meeting with preconceived notions, listening to the presentation he now understands some of the incurred by guidance and counseling personnel. He said he counselor's work load should be lessened by clerical help.

Mrs. Thelma R. Parks said after having served as a counselor in the district for many years, she came to the Board to ask for clerical help which was obtained for the first time. She said she realized there is a lack of funds, but she is concerned there are only 20 counselors for 58 schools. The counselors are to be commended because the problems of children today are different than the problems of students 20 years ago. She said there are serious changes that need to be brought about in the district to provide needed services for students. Mr. Tom Yeargain said he agreed that counselors have too much paperwork and feels the student/counselor^ratio is unsatisfactory. He said he was concerned with the number of students that are just above special education and just below average and the only way to identify these students will be through the guidance and counseling personnel. Mr. Ron Bogle said he was encouraged to see the progress made over the last few years with the increased number of counselors, but it is still inadequate for the population of the district. He asked if there was a program that would continue to add counselors to the system. Dr. Betty G. Mason said the 12 counselors added during the past year were at the elementary level and funded through federal dollars. Additional counselors are planned for the coming school year. She said in the past, elementary counselors were not a priority. Mr. Bogle asked for surrounding district's comparative date or an acceptable ratio for counselors to students. Dr. Mason said the only guidelines were from North Central and only addressed secondary counselors. The district's present 450:1 ratio is the maximum recommendation by North Central, but not particularly desirable. Some surrounding districts have a 350:1 ratio which is more acceptable, and is the ratio the district should target in elementary through high schools. Mr. Bogle said district counselors are providing services to students that are community issues, but the district must accept that responsibility and continue to invest in guidance/counseling professionals.

165.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

M-7 REPORT

SUPERINTENDENT

Mrs. Terri Silver asked about clerical changes in the schools that occurred this past year. Dr. Betty Mason said in reaching a decision to reduce the current year's budget, it was decided to reduce the number of secondary secretaries by one, to provide needed assistance to elementary secretaries. If funds are available during the upcoming budget period one secretary will be returned to each secondary school.

REPCMT CM GUIDANCE AND COUNSELING PRCXaiAM

Mr. Frank Kellert said he was encouraged to hear the district had implemented the Second Step Program and asked if the program was to be expanded. He said the program gave classroom teachers guidelines and consistent applications in dealing with preventative counseling. Dr. Murphy said counselors are presenting that program to the students in the classroom.

Mrs. Parks asked how many male counselors were employed at each level (5 in elementary, 8 in middle schools, and 7 in high schools).

Mr. Leo Hise said to agree and sympathize will not solve the problems, nor can the Board solve the problems. He said there is not an easy solution. Part of the solution will come with appropriate funding and the negotiated agreement. Mr. Dempsey requested that before the budget comes to the Board, that the Superintendent provide a simulation of the cost to restore clerical staff (registrars and secretaries) to counseling offices in the middle and high schools. Also, as budgetary information prior to the submission of next year's budget, he asked that Board members receive information on the cost of adding six additional elementary counselors to the general fund.

RECESS Mr. Leo Hise declared reconvened at 9:03 p.m.

RECESS

short

recess

8:48

p.m.

The

meeting

REPORT ON SPECIAL EDUCATION, AN OVERVIEW OF SERVICES, SPRING, 1994

Mr. Vern Moore, Executive Director, Special Services Division, introduced Dr. Terry Spigner, Director, Special Education and his staff presented an overview of the services provided for the district.

DISCUSSION Mr. Wayne Dempsey said his concerns relating to the Special Education Programs come from parents who say their child is not receiving the services recommended on the lEP. How are those problems going to be solved?

Dr. Spigner said all school districts have an extreme shortage of personnel certified to provide many of the required services. At this time, occupational, physical, and speech/language therapists are choosing to enter the medical model in lieu of working for school districts due to the differences of per hour fees that can be earned. Mr. Dempsey asked if proper prioritizing was being done to insure that the needs of student are met with the money available.

Dr. Spigner said according to law, all issues must be listed that would provide the student a free and appropriate public education in the least restricted environment.

REPORT CM SPECIAL EDUCATKM PROGRAM

166.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

M-8 SUPERINTENDENT REPCÂŤT CW SPECIAL EDUCATIOJ PROGRAM

REPORT

Mr. Dempsey asked what percentage of children needing occupational and physical therapy are being served in the district. According to Dr. Spigner, 90% of the students are being served, with priority based upon of the most severe need and the recommendations of the lEP team.

Mr. Ron Bogle asked if the district could be found to be in noncompliance from inadequate staffing. Dr. Spigner said in a report resulting from recent monitoring by the State Department of Education, that was one of the issues raised and a reason for the development of the task force. Mrs. Thelma R. Parks asked what percentage of students are restored to the regular classrooms after tenure in the special education program. Dr. Spigner said those figures (success stories) were not available, and prior to placement, intervention strategies are considered to help children stay within the regular classroom. Mrs. Parks asked what could be done to educate the public that the lEP programs are geared toward the individual needs of students. Dr. Spigner said to first let the public know it is a goal of the district to keep students within their regular classes. The placement decisions are driven by a multidiscipline evaluation team. Many times a child is best served within the regular classroom with supplemental aids and materials. Annually the lEP is re-evaluated, once the goal and objective is met, the student will be exited from the program.

Mr. Tom Yeargain asked about the multi-disciplinary procedure of getting a child into school. Dr. Spigner said that after intervention has been tried, a team will form and present a plan for the child, the child will then be tested, classroom observations will be held, and classroom behavior and grades will be considered. He said the present procedure was the most comprehensive procedure performed in recent history. Mrs. Terri Silver asked if the special services staff also provided counseling services. Dr. Spigner said technical assistance was provided.

Mr. Hise said he felt the special education staff are very dedicated and sensitive to the needs of the students and their families. He said the district needs to be aware of congressional bills that mandate to special education without the^ help of federal funding and the way federal funding is filtered to school districts. He said the demands and needs of special education are much greater than what can be met by the district. CITIZENS' COMMENTS .

STATUS REPCÂŤT OS BOSff) ISSUE PROJECTS

Ms. Loree Schrank, patron, talked about her concerns with the special education services of the district. STATUS REPORT ON BOND ISSUE PROJECTS

Dr. Jack Isch, Executive Director, Management Operations, presented a construction overview of the following projects;

Cleveland Elementary School

Southeast High School Johnson and Rancho Village Elementary Schools John Marshall High School

Rogers Middle School

Bids to be Opened:

Harding Middle School, interior painting and floors Hoover Middle School, replacement of floors Johnson Elementary School, interior painting and floors Northwest Classen High School, painting, floors, and paving Taft Middle School, painting, floors, and paving

167.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

M-9 SUPERINTENDENT'S REPORT (Continued) DISCUSSION Mr. Wayne Dempsey noted that Board members received a copy of a letter from an architect detailing the scheduled completion dates for plans. He asked if all firms were submitting this type of information. Dr. Isch said this information has been requested from the architects, but not all have responded. Mr. Tom Yeargain asked if the blueprints for Southeast High School were completed. Dr. Isch said not all of the blueprints were completed. Mr. Ron Bogle asked about the type of metal used for the frames at Southeast High School. Dr. Isch said most of the replacement windows were brown, but the architects had been told the replacements should look like the original.

Mr. Bogle asked who prepared the asbestos project designs for Cleveland, Southeast, and John Marshall and who was doing the removal. Dr. Isch said there was a minor amount of asbestos at Cleveland, approximately $5000, included in the project designs prepared by DETI. A meeting with Dr. Mason, and Mr. Tom Gunning has been scheduled for this week to decide the order of bidding. Dr. Isch said John Marshall contains asbestos in tape on the duct work over the auditorium that should be removed, but a project design has not been completed; Southeast contains asbestos on some air handling units and some pipe by the cafeteria, district asbestos staff is removing the asbestos from the ceiling. Asbestos in the boiler room at Southeast was removed by the Office of Public Affairs this past winter. Mr. Bogle asked that the review and approval role of The Benham Group be further clarified and articulated.

Dr. Betty G. Mason, Superintendent, said that The Benham Group has been employed to review all architectural and engineering drawings. The Benham Group then writes a letter advising that the drawing has been reviewed and they find it to either be complete or incomplete. They would then include appropriate specifications . She said the last sentence on every letter states that The Benham Group takes no responsibility for the quality^of the work performed. Mr. Bogle asked about the status of the method for cooling the buildings (ice chilled thermal systems) and whether The Benham Group has reviewed this technology and their opinion. Dr. Betty Mason said that information was sent to The Benham Group the Board will receive a copy of the report when the item appears on the April 25th agenda.

Further, Mr. Bogle asked if the standing seam metal roofs had been approved. Mr. Leo Hise said in compliance with the City Planning Committee a decision was made to return to the original concept of flat roofs. Dr. Jack Isch added that prices for the standing seam metal roofs were approximately 30% higher than the flat roofs and additional permits for each site would be required if we used this type of roof. Mr. Bogle asked for clarification on ordering a single architectural style of doors for all of the buildings, regardless of their age. Dr. Isch said the doors would be the same, but this did not apply to the glass work and frames around the doors. Mr. Bogle asked about the status of the Request For Proposals regarding asbestos. Dr. Mason said when the Board approved the payment, the task was immediately turned over to The Benham Group. Information has been received verifying the project designs that are acceptable and those that need additional work. Staff will ask the Board during the Board meeting of April 25, to approve expenditures with DETI to finish some of the projects The Benham Group has identified as needing additional work. Mr. Bogle asked*-if the situation had been resolved regarding whether certain boilers could be removed whole or if they would need to be cut up. Dr. Isch said whatever The Benham Group recommended would be followed.

SEHUBREECRr ON BCND ISSUE PROJECTS

168.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

K>10 SUPERINTENDENT'S REPORT (Continued) STATUS REPORT CN BOND ISSUE PROJECTS

Mr. Bogle asked that the district verify that architects and engineers providing services to the district carry general liability and errors and omissions insurance. Mr. Bogle said there are rumors that some of the original architects and engineers hired by the Board has sub-contracted work to other architectural firms. He requested information on who is performing the work.

Mrs. Terri Silver asked when interior painting is being done, would the walls would be restored or just painted over. Dr. Isch said the walls will be restored first.

Mr. Frank Kellert asked about DETI's project design for Nichols Hills Elementary School and if this was the same design that the Board accepted on March 21. Dr. Isch said he would provide the information to Mr. Kellert. Mr. Kellert also asked about work being subcontracted to other firms and said it was his understanding that authority had not been given to the firms approved by the Board. Mr. Kellert asked if Dr. Isch could clarify by memo his intention regarding allowing architectural and engineering subcontracting. Mr. Wayne Dempsey said that he has heard comments about only one firm and he resented those comments. He said when a minority firm is involved, everyone seems to question what they are doing and how they are doing it. Every major firm has subcontracted with smaller firms to meet deadlines. If there is concrete evidence of inappropriate activity, it should be brought before the Board or left alone. Mr. Kellert said he would still like to have his request addressed.

Mrs. Thelma R. Parks about that a bond project status report including expenditures be made by school and by account. She also requested updates on District 5 projects. Dr. Jack Isch said the District 5 schools. King, Creston Hills, and Dewey Elementary Schools will receive total bathroom renovations. The firm that is handling those schools assured him the work can be done during the summer. He also said there have not been expenditures on ^he 20 schools in District 5. Dr. Mason said Board members would receive an expenditure report next week.

Mr. Bogle asked Mr. Tom Gunning, The Benham Group, if it was a common practice in the architectural and engineering world to subcontract work to other firms. Mr. Gunning said he could not address the practices of smaller firms. He said either the AIA or the Professional Engineering Association could provide information on what is common practice.

R. #310 APPROVAL OF ATTENDANCE BOUNDARIES FCK BURBANK MIDDLE SCEKXX.

Wayne Dempsey Tom Yeargain

MOTION: SECOND: ITEM 4:

MOVE TO APPROVE THE PROPOSED ATTENDANCE AREA FOR THE BURBANK MIDDLE SCHOOL FOR THE 1994-95 SCHOOL YEAR. THE SPECIFIC ATTENDANCE ZONES ARE AS FOLLOWS: REASSIGN 120 A-U, 125 B-E, G-V, 140 A-V, 250 S-Z, 275 A-P, 308 P, 340 A-Z, 343 A-Q, AND 455 A-Z FROM HOOVER TO BURBANK; REASSIGN 270 A-Z, 325 A-R, AND 335 A-X FROM HARDING TO BURBANK; REASSIGN 315 A-E FROM TAFT TO BURBANK.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

169.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

M-11 SUPERINTENDENT'S REPORT (Continued)

Dr. George Kimball, Director, Planning, Research, and Information Services Division, presented the proposed boundaries. He said the boundary was designed to encompass the various elementary boundaries as well. Within the Burbank Middle School boundary will be the feeder areas of Britton, Nichols Hills, West Nichols Hills, Monroe, North Highland, Horace Mann, Johnson Elementary Schools, along with a very small portion of Eisenhower Elementary School. The schools remaining as feeder schools for Hoover Middle School would be Quail Creek, Stonegate, Ridgeview, Western Village, and Eisenhower Elementary Schools. The Burbank Middle School students would primarily attend Northeast High School with small portions to the west and east that would attend Northwest Classen High School, and a portion of the north part would attend John Marshall High School.

ATT^IDANCE BOUNDARIES FCK BURBANK MIDDLE SCHOOL

DISCUSSION

Board members discussed the various options outlined, the ramifications to other schools, and the possible usage of different buildings. The unitary status required by the district. Hoover, Taft, Harding, and Burbank Middle Schools are defined by elementary school boundaries. The recommended plan is the best plan to solve the problems at Hoover Middle School. Dr. Betty G. Mason said since the process of assigning the students who will attend the Classen School of Advanced Studies, staff will begin working on marketing for students to attend Northeast Science Health Career Center, Cleveland Specialty, and Nichols Hills Specialty Schools. Letters will be mailed on April 28, 1994, to patrons throughout the district. Parent meetings will be held the week of May 10 where the Northeast, Cleveland, and Nichols Hills programs will be explained with information to the parents on how to access the programs. Applications will be available at those meetings and applications will also be available at all district schools. The application deadline will be May 20, giving staff an opportunity to notify parents whether their child has been selected before the end of this school year.

PERSONNEL,

P A Y R

L L,

AND

ENCUMBRANCES

Acknowledgement of receipt of Superintendent's recommendation for dismissal of a career teacher and direction to Board clerk to prepare and send notification of recommendation, hearing and rights, and date, time and place of hearing to teacher (pursuant to 70 O.S. 6-101.25; 6-101.26 and Board policy B-28).

Terri Silver Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF A SPECIAL MEETING OF THE BOARD OF EDUCATION AT THE ADMINISTRATION BUILDING, MAY 23, 1994, 7:00 P.M. FOR THE PURPOSE OF A HEARING. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

R. #311 APPROVAL OF SPECIAL MEETING TEACHER HEZVRING, MAY 23, 7:00 P.M.

170. MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

M-12 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

Approval for ratification of March, 1994 payrolls previously approved by the Board and upon which warrants have been issued as follows:

1993-94 1993-94 1993-94 1993-94 1993-94

General Fund Salary Building Levy Fund Salary Bond Issue - 94 Salary Federal Funds Salary Child Nutrition Service Fund Salary

$ 8,968,175.73 $ 98,154.27 $ 5,434.38 $ 733,088.10 $ 442,444.45

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations provided as "information only" in the Personnel Report.

are

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9408267 through 11-9408674) written during the period 03/31/94 through 04/12/94. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. 11 21 22 23 31

I. #312 APPROVAL OF â&#x20AC;&#x2122;ERSCNNEL, ?AYROLL, AND ENCUMBRANCES

MOTION: SECOND:

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF ITEMS 2, 3, AND 4 AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

CERTIFICATE INTERNAL AUDITOR This is to certify that I have received the attached encumbrance list, P.O. # 9408267 to 9408674, from the Encumbrance Clerk, I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

Edward Romero Internal Auditor

Date

3-14-94 Moon Math/Science Teach T

Mettle-Nunoo, Joseph

471-01 $5.08/hr 471-01 $5.08/hr

Custodial Services .5 Custodial Uorke

Custodial Services Custodial Worker

3-7-94 Child Nutrition Entry Kitchen Assi itant

3-3-94 Child Nutrition Entry Kitchen Assi itant

Lamar, Don

Lee, Shameka

McLaughlin, Bobbi e

4-4-94

4-5-94

160-01 $10,302

158-01 $5,555

105-02 $5,303

Jackson, Deborah

3-29-94

Transportation Bus Driver

Hunter, Clinton

158-01 $5,555

Custodial Services .5 Custodial Uorke

Horton, Ronald

4-4-94

Custodial Services Custodial Worker

Glover, Travis

160-01 $10,302

471-01 $5.08/hr

3-10-94 Child Nutrition Entry Kitchen Assi tant

Fulsom, Brenda

4-6-94

471-01 $5.08/hr

3-16-94 Child Nutrition Entry Kitchen Assi lant

01-03 $22,520

01-03 $21,485

03-03 $22,600

ANNUM. SCHEDULE/STEP/LAME

SALARY

Butler, Enola

SUPPORT:

4-4-94

Jackson Spanish Teacher

Feldman, Adena

4-5-94

EFFECTIVE BATE

Rancho Village LD Teacher

ASSIGNMENT

Black, Mona

CERTIFIED:

NAME ASSIGNMENT

Simmons, Cynthis

Selby, Dana

EFFECTIVE OATE

Info & Publ Svcs CIerk/ReceptioniSt 4- 5-94

West Nichols Hills 3- 3-94 .375 Day Care Assi itant

SUPPORT (contimled):

NAME

PERSONNEL EMPLOYMENTS

164-01 $11,607

104-06 $3,399

AMNUML SCHEDULE/STEP/LANE

SALARY

o o 0 ft H3 C (D O<

o n co

K ยง

โ ขtj

hfl n cn o 2! n r

JU- LI .I _

I-* 00

It "

'0 90 H

S n

A n

6-6-94

6-13-94

Gatewood Primary Teacher

U S Grant Secondary Counsel

Moon ESL Teacher

Flowers, Minnie

Moham, John

Rogers, Grace

6-6-94

Dunbar Kindergarten Teacl

Booker, Mary

6-22-94

3-15-92

EFFECTIVE DAIB

Douglass Assistant Pr inci pi

Child Nutrition Kitchen Assistant

ASSIGNMENT

Arinwine, Kenneth

CERTIFIED:

RETIREMENTS:

Owens, Anna

SUPPORT:

DECEASED:

NAME ANNUAL SCHEDULE/STEP/LANE

SALARY NAME

PERSONNEL TERMINATIONS

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

c f

H-

o o

o n co

M !ZS o

•o K § r r

0) O s s n r

•0 n

ittl

irrnT

hu 4S«

IP>

•«l

n A H o o

H n n

VO <o Itk

•0

n H H O O

» n

H M

a a

•4 bJ

174, MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

H-16 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) I. #312 APPROVAL OF PERSONNEL, â&#x20AC;&#x2122;AYROLL, AND aQCUMBRANCES

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE;

Pachey, Martin

Curriculum Instrumental Music Supervisor

5-31-94

Western Village Elementary 4th Grade Teacher

6-6-94

Arzayus, Mario

Capitol Hill High School Bilingual Assistant

4-1-94

Bailey, Johnny

Custodial Services Custodial Worker

3-21-94

Fierro, Tina

Custodial Services .5 Custodial Worker

3-30-94

Jones, Carroll

Custodial Services Custodian

3-28-94

Jones, William

PupiJL Transportation Bus Driver

3-31-94

Mettle-Nunoo, Joseph

Moon PH Teacher Assistant

3-13-94

Robinson, Leodies

Alternative Ed Facility Special Ed Assistant

3-18-94

Wallace, Joan

Capitol Hill Elementary .5 EDK/.5 Preschool Assistant

3-18-94

Yohhaness, Yinka

Custodial Services Assistant Head Custodian

5-13-94

CERTIFIED: Capps, Deborah SUPPORT:

175.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

M-17 PURCHASING

AND

GENERAL

BUSINESS

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEMS A, B, AND C AS LISTED.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

R. #313 APPROVAL OF PURCHASING AND GENERAL BUSINESS

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Mrs. Terri Silver clarified that the schools listed in Item B are not at-risk schools. Regarding Item B, Mrs. Thelma R. Parks asked what is involved for the plans for improvement of these schools. Mrs. Myrna DeBose, Administrator, Chapter 1, outlined the requirements of the State Department of Education and their goals and objectives. When these goals and objectives are not met, The State Department of Education affords the schools not meeting their objectives the opportunity to obtain extra funds for further inservice, materials and supplies for the specific need of each school. The district is requesting an average of $7000 per school in addition to the regular Chapter 1 grant.

Mrs. Terri Silver asked about the Human Dynamics program. Mrs. DeBose said that program has several components dealing with teachers, administrators, and parents. The first set of inservices was held last year, with 40 participants. This year's participation has been increased to 86. The workshop helps teachers set aside their own prejudices and cultural biases when helping children relieve conflicts.

86 Human Dynamics Participant Manuals:

Chapter 1 Teachers

Approval to purchase eighty-six Human Dynamics Participant Manuals for Chapter 1 teachers' summer workshops from Dynamics International. The total amount of $16,555.00 is to be charged to account number 511-1000-641-429-1040-000-076 and has been approved on our Federal Educational Grant and/or Programs.

Funds from the State Department of Education: Improvement

Chapter 1 Plans For

Approval to apply to the State Department of Education for Chapter 1 funds to develop Plans for Improvement for the following schools:

Adams Columbus Creston Hills Dunbar Edgemere

Eugene Field Garden Oaks Gatewood Horace Mann M.L. King

Cleveland Elementary School Renovation:

Human Dynamics Manuals: Chapter 1 Teachers

Chapter 1 Funds: Plans For Improvement

Longfellow Parker Rancho Village Shields Heights Wheeler Globe Construction Company

Approval of Globe Construction Company, who submitted the low bid, for the renovation of Cleveland Elementary School. This expenditure, in the amount of $1,016,000, will be charged to the Bond Fund.

Globe Construct] Ccxnpany: Cleveland Elementary School Renovation

176.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

H-18 BUSINESS

UNFINISHED

(NONE) NEW

BUSINESS

(NONE) BOARD

MEMBERS'

BUSINESS/COMMENTS

Mr. Ron Bogle thanked Drs. Mason, Sconzo, Isch, Griffin, and Kimball for their patience, help and work with the overcrowding at Hoover Middle School. A meeting is scheduled for April 30 to meet with parents and patrons of Hoover. He is looking forward to reporting the opening of Burbank Middle School at that meeting. Mrs. Terri Silver commented about school parking lots, particularly Taft Stadium, being used to park cars with for sale signs on them during the week end. She said she is concerned about the district's liability and that it is inappropriate for school grounds. She suggested that signs be posted to deter this type of activity.

Mr. Hise reminded Board members of the Academic Fitness Awards Luncheon scheduled for May 4 at Applewood's Restaurant at 11:30 a.m. R. #314 APROVAL PCÂ» EXECUTIVE SESSICH 11:13 P.M.

EXECUTIVE

SESSION

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE JkDMINISTRATORS.

ROLL CALL

R. #315 RECCXIVI^ IN OPEN Sl^ION 11:35 P.M.

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

^ye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

The Board went into Executive Session at 11:1

R E T U R N

OPEN

S E S S ION

Thelma R. Parks Frank Kellert

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0. p.m.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board went returned to Open Session at 11:35

177.

MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

M-19 I N

OPEN

SESSION

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

R. #316 APPROVAL OF EMPLOYMENTS

MOVE FOR APPROVAL OF ITEM (A):

ROLL CALL

APPROVAL OF THE EMPLOYMENT OF DR. JAN GRAHAM BORELLI, FOR THE POSITION OF PRINCIPAL OF SOUTHEAST HIGH SCHOOL, SCHEDULE 013, STEP 10, ANNUAL SALARY OF $52,782. EFFECTIVE DATE: 07/01/94.

Dr. Jan Graham Borelli

APPROVAL OF THE EMPLOYMENT OF ELSA L. FARMAN, FOR THE POSITION OF ADMINISTRATOR OF ACCOUNTING, SCHEDULE 525, STEP 08, ANNUAL SALARY OF $47,729. EFFECTIVE DATE: 94/19/94.

Elsa L. Farman

APPROVAL OF THE EMPLOYMENT OF JOHN PUGH, FOR THE POSITION OF ACTING ASSISTANT PRINCIPAL AT DOUGLASS HIGH SCHOOL, CURRENT ANNUAL SALARY PLUS 5% ($31,350). EFFECTIVE DATE: 4/19/94.

John Pugh

APPROVAL OF THE EMPLOYMENT OF JOE C. REYNOLDS, FOR THE POSITION OF ARCHITECT/ENGINEER, SCHEDULE 600, STEP 08, ANNUAL SALARY OF $39,910. EFFECTIVE DATE: 04/19/94.

Joe C. Reynolds

APPROVJkL OF THE EMPLOYMENT OF DR. LINDA G. TOURE, FOR THE POSITION OF DIRECTOR OF ELEMENTARY SCHOOLS, DIVISION B, SCHEDULE 507, STEP 05, ANNUAL SALARY OF $52,345. EFFECTIVE DATE: 07/01/94.

Dr. Linda G. Toure

APPROVAL OF THE EMPLOYMENT OF DR. TROY JUDE VINCENT, FOR THE POSITION OF DIRECTOR OF MIDDLE SCHOOLS, SCHEDULE 507, STEP 08, ANNUAL SlkLARY OF $57,190. EFFECTIVE DATE: 07/01/94.

Dr. Troy Jude Vincent

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DR. BETTY G. MASON, SUPERINTENDENT, ANNOUNCED THE FOLLOWING TRANSFER OF POSITIONS:

TRANSFER OF POSITICWS

CAROL BERRY FROM PRINCIPAL OF WEST NICHOLS HILLS ELEMENTARY SCHOOL TO PRINCIPAL OF NICHOLS HILLS ELEMENTARY SCHOOL.

Carol Berry

MARILYN DAVIS FROM PRINCIPAL OF LINWOOD PRINCIPAL OF CLEVELAND ELEMENTARY SCHOOL.

Marilyn Davis

ELEMENTARY

SCHOOL

JOYCE HENDERSON FROM PRINCIPAL OF STAR SPENCER HIGH SCHOOL TO PRINCIPAL OF CLASSEN SCHOOL OF ADVANCED STUDIES. ADJOURNMENT

There being no further business, the meeting adjourned at 11:37 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye.

Joyce Henderson

R. #317 ADJOURNMENT 11:37 P.M.

178. MINUTES OF THE REGULAR MEETING OF APRIL 18, 1994

M-20 THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, in on file in the Office of the Clerk.)

President

l4inute 'Clerk

Minutes approved by the ___ _______________ 1994/

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

) ) )

I also certify that at least 24 hours prior to the regular meeting , excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness my hand and seal of this School District this

K>o

day

CJletIcY Oklahoma Cityv^oard of Education

(SEAL)

293.

MINUTES OF THE SPECIAL MEETING OF JUNE 13, 1994

M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JUNE 13,

1994, AT 8:04 P.M.

PRESENT:

Leo Hise, District 6 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7

ABSENT:

Wayne Dempsey, District 4 Ron Bogle, District 1

President Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

T O

ORDER

CALL TO CRDER

Mr. Leo Hise called the meeting to order,

ROLL

CALL

ROLL CALL

Roll Call established that five (5) members of the Board were present, 2 absent.

HEARING

Pretermination hearing for David Russell, recommended by his employment supervisor.

support employee,

Mr. Darrel Shepard, Board Clerk, announced that the representation for Mr. David Russell, Barbara Autry, Oklahoma City Federation of Classified Employees, and Mr. David Gray, President, Oklahoma City Federation of Certified Employees, had asked for a continuance of the hearing. Mr. Shepard said the appellant and his representatives were aware that salary and benefits would be discontinued pursuant to Board Policy B-28: HEARING PROCEDURES, Item L, 2 (a) which states "If the continuance is granted at the request of the appellant, that appellant shall not receive pay and benefits for the period of time that the appellant delayed the hearing."

PRETERMINATION HEARING FCR DAVID RUSSELL, SUPPORT EMPLOYEE

Mr. Leo Hise clarified that the appellant's representatives were aware of the discontinuance of pay and benefits and the continuance was at the request of the appellant and his representatives.

MOTION: SECOND:

Thelma R. Parks Frank Kellert

MOVE TO APPROVE THE CONTINUANCE OF THE HEARING FOR MR. DAVID RUSSELL. A FUTURE HEARING DATE WILL BE SET BY THE BOARD CLERK. ROLL CALL

Mr. Mrs. Mr.

Kellert, Parks, Hise,

MOTION CARRIED 5-0.

aye aye aye

Mrs. Silver, Mr. Yeargain,

aye aye

R. #389 APPROVAL FOR CONTINUANCE OF HEARING FOR DAVID RUSSELL, SUPPORT EMPLOYEE

^294. MINUTES OF THE SPECIAL MEETING OF JUNE 13, 1994

M-2

R. #390 ADJOORNMElSrr 8:07 P.M.

ADJOURNMENT

There being no further business, the meeting adjourned at 8:07 p.m. The motion for adjournment was made by Terri Silver and seconded by Frank Kellert. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minutes

approved

-d-

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the 1994.

Board

Education

this

day

)

Witness my hand and seal of this School District this 1994.

JOuy ___ __ ,

Clerk, Oklahoma City B<5ard of Education

(SEAL)

day

311.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, WEDNESDAY, JUNE

29, 1994, AT 6:30 P.M. PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

President Vice President Member Member Member Member

ABSENT:

Ron Bogle, District 1

Member

CALL

ORDER

CALL TO CKDER

Mr. Leo Hise called the meeting to order. Mr. Wayne Dempsey gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

Roll Call established that six (6) members of the Board were present, 1 absent.

INTRODUCTION

VISITORS

O F

(NONE)

S U P E R I N T E N D E N T ' S MOTION: SECOND:

REP 0 R T

Tom Yeargain Wayne Dempsey

R. #399 APPROVAL OF MIDDLE SCHOOL ATTENDANCE ZCNES REASSIGNMQW

MOVE FOR APPROVAL OF ITEM 1 (A), OPTION 2 AS MODIFIED. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye

312.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

M-2

SUPERINTENDENT'S REPORT (Continued) 1.

Reassignment of Attendance Zone For the Middle School Level Recommend the following changes in previously approved student assignments for the 1994-95 school year;

Request approval to reassign the following attendance zones at the middle school level: 108 120 125 140 155 170 175 250 255 255 270 275 285 308 315 325 330 335 340 343 343 353 420 455 480

A from Hoover to Rogers A-U from Burbank to Harding B-3, G-V, from Burbank to Hoover A-V from Burbank to Harding R-Z from Harding to Taft A-M from Taft to Moon A-Z from Roosevelt to Moon S-Z from Burbank to Hoover A-H, J-M, 0-R, T-W, Y, Z from Harding to Taft I, N, S, X from Harding to Moon A-Z from Burbank to Harding A-P from Burbank to Hoover D-Q from Moon to Webster P from Burbank to Hoover A-E from Burbank to Taft A-R from Burbank to Harding A-L from Moon to Webster A-X from Burbank to Harding A-Z from Burbank to Harding A-F, I-N, R-Z from Burbank to Harding G, H, 0-Q from Burbank to Hoover A-0 from Taft to Roosevelt A-P from Roosevelt to Moon A-Z from Burbank to Harding A-X from Moon to Harding

DISCUSSION Mrs. Beth Croll, PTA President, Nichols Hills Elementary School, spoke to the Board regarding their group's desire for the Board to find a temporary home for the Nichols Hills Elementary School students.

Following Mrs. Croll's statement. Dr. George Kimball, Director, Planning, Research, and Information Services Division, presented a plan for an assignment of middle school students. The plan would help alleviate the overcrowding of Hoover Middle School; requiring fewer teachers; and would not necessitate the reopening of the Burbank facility as a middle school. Dr. Betty G. Mason said the principals that would be affected by the reassignment feel comfortable with the changes and are confident that the children in their schools can be served with the proposed number of staff.

Mr. Wayne Dempsey suggested a modification. Under his proposal all students in the Classen 10 Penn neighborhoods (Eugene Field Elementary School) would be assigned to the same school (Moon Middle School), thus eliminating splitting the neighborhoods between different schools. Dr. Kimball recommended that the Arcadia middle school students be reassigned to Rogers Middle School. He also said the high school students will need to be reassigned to Star Spencer High School.

Discussion centered around the effect of the changes on student populations and racial makeup of the middle schools if the plan is adopted. It was pointed out that whenever possible, neighborhoods should not be split. Mr. Frank Kellert clarified and Dr. Kimball agreed that if any further modifications were required, the composition levels would probably stand.

313.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

H-3

SUPERINTENDENT'S REPORT (Continued) Mrs. Thelma R. Parks commented that high schools had not been mentioned and asked if high schools were included in this proposal. Dr. Kimball said the plan as presented tonight dealt with only middle school students. Mrs. Parks said she embraced neighborhood schools, but the students in her district instead of going to neighborhood schools were split between three different high schools. She said the district did not have a neighborhood concept being endorsed. She asked what was being planned for future presentation to the Board. Dr. Betty Mason said a high school reassignment plan would require a directive from the Board. She added that reassignment of high school students could not be accomplished for the coming school year. Mrs. Parks said in planning for reorganization and restructuring, this type of situation should have been considered, without having to point out a specific district that is not being treated in a manner consistent with the other districts. She said it becomes the responsibility of the Board and the district to find a solution, when there is a problem that exists only in one district. Dr. Mason said those situations are being adjusted one part at a time; K-4 schools were adjusted, 5th graders were placed back into the neighborhood schools, and now the proposed middle school plan. Dr. Mason said Mrs. Parks statement was correct, but would be an impossibility for the 1994-95 school year.

Mrs. Parks requested the Superintendent and staff to begin an examination of high school reassignments enabling the district to provide an equitable opportunity without students being bused out of their neighborhoods. She said the word "neighborhood" should have the same meaning district-wide. Mr. Frank Kellert said there are students in District 2 that are bused to Northeast High School and his patrons share the same concerns as the patrons in District 5. Mr. Dempsey said the present plan was a beginning, but a long way from being a neighborhood school plan. He said that the northeast quadrant of the district has carried the brunt of busing. He said it is time for the district to support neighborhood schools, K through 12.

Mr. Wayne Dempsey recommended an amendment to the motion that would approve the acceptance of Option 2 (with modifications), and call for staff to develop plans for neighborhood high school attendance for the 1994-95 school year. He said high school students should be assigned to the school closest to their home.

Dr. Betty G. Mason said in the past 3 years the administration has worked towards correcting the inequities. Nine years ago the K-4 students were sent back to their neighborhood elementary schools; fifth grade students were returned to their elementary school at the beginning of the 1993-94 school year. She said the administration would be pleased to bring the Board a plan reassigning all of the secondary schools. However, it is more than the staff can do for next year. She said the work involved in reassigning students included the relocation of equipment, materials, and furniture. Staff members have far to much work that must be accomplished by September to also take on a reassignment of high school students. She requested that staff be allowed to bring a high school reassignment plan to the Board for 199596 school year. Mr. Wayne Dempsey said in light of the Superintendent's statement, he would withdraw his amendment. He said he would return with this item for the planning of the 1995-96 school year. Mr. Tom Yeargain withdrew his second. Mr. Frank Kellert speaking to the original motion said even though the issue of Burbank emanated from the overcrowded situation at Hoover Middle School, the people of District 2, and everyone living between Taft at 23rd Street and Hoover at 114th Street feels that any consideration of attendance areas for neighborhood secondary schools for should at least cause a reconsideration of the Burbank situation. He said the Burbank situation arose from necessity, but it is not anyone's

A 314.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

M-4 SUPERINTENDENT'S REPORT (Continued) first choice to reassign middle school students to Harding Middle School. As Burbank was considered, it was the right building in the right place to serve the needs of the district. He requested that any consideration of a reassignment plan which includes all secondary schools, the Superintendent and staff should revisit the issue of Burbank as a middle school. He said the parents in the northern part of his district would not mind making the change for the 1995-96 school year from Harding to Burbank.

Regarding the original motion, Mr. Wayne Dempsey said he supported Option 2 with modifications, and an understanding that for only one year is a very good option. He said there is much more at stake than where children are assigned. He said he has watched families disappear from the inner city because their children were being bused 8 or 10 miles for middle school. He said if he lived at Britton Road or May Avenue and was told that his child would go to a neighborhood elementary school and then bused 10 miles across town to middle school and 12 miles across town to high school, he would move to another area where there would be continuity of attendance areas. He said the Board should be apologetic it is forced into a decision such as this one. Mrs. Thelma R. Parks said that her comments at the beginning of this issue addressed the Superintendent and staff to look at the situation for the upcoming school year. She said she appreciates the members of the Board who see the need to consider neighborhood schools in its truest meaning. She expressed gratitude that the modified motion has been withdrawn, and that the assignment patterns will be considered again for the 1995-96 school year. However, she reminded staff to not forget there are seven districts. Mrs. Terri Silver requested that a citizens panel be formed when the issue comes back to the Board. She said there were legal ramifications to the issue which have not been addressed. If a committee could come together to look at concrete, beneficial reasons for the communities to have neighborhood schools and put those reasons in writing, that document would be of service to the district in the long run.

Mr. Leo Hise said it was easy to agree that everyone wanted neighborhood schools and that there has been a loss of community. He said the Board and patrons need to remain awa:^e that neighborhood schools in Oklahoma City have been a national issue beginning with the Dowell court case in 1968. In 1972 there was a court ruling which brought about busing. This case continued until 1993 when it was remanded by the Supreme Court back to district court, and the district court ruled the district was unitary at that time based upon the neighborhood reassignment plan for the elementary schools. However, the ruling cautioned the district about making other changes which would affect the unitary status. This Federal case has a very direct bearing on the neighborhood school concept and the NAACP, under a different guise, is gathering evidence to reopen the case. Mr. Hise cautioned the Board that regardless of the moral feelings surrounding this issue that children are more important than the 40 Million dollars that has been spent to defend the district in this litigation. He said during these tight budgetary times, the Board should consider the consequences before taking a risk of utilizing money that is so critically needed by students. R. #400 APPROVAL <Âťâ&#x20AC;˘ REASSIGNMOTT BURBANK MIDDLE SCE30OL STUDENTS & NICEKX.S HILLS ELQIENTARY TO ATTEND BURBANK

MOTION: SECOND:

Frank Kellert Thelma R. Parks

MOVE FOR APPROVAL OF ITEMS 1 (b) and (c). ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Hise,

aye aye aye

Mrs. Silver, Mr. Yeargain,

aye aye

MOTION CARRIED 5-0.

Mr. Wayne Dempsey was out of the room at the time of the voting.

A 315.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

SUPERINTENDENT'S REPORT (Continued) b.

6th, 7th, & 8th Graders Previously Assigned to Burbank School Site; Attend Middle School As Listed Above

Approval for sixth, seventh and eighth grade students previously assigned to the Burbank school site at 3332 N.W. 65, Oklahoma City, Oklahoma, for the 1994-95 school year, to attend the middle schools according to the assignment of zones as previously listed. c.

Nichols Hills Elementary School Students; Use Burbank School Site Until the Nichols Hills Building Is Completed

Authorization to assign Nichols Hills Elementary School students to the Burbank school site, 3332 N.W. 65, Oklahoma City, Oklahoma, at the beginning of the 1994-95 school year, and continue at that building until such time as the Nichols Hills Elementary School building, 1301 W. Wilshire, Oklahoma City, Oklahoma, is ready for occupancy as a school.

DISCUSSION OF THE PROPOSED 1994-95 OPERATING BUDGET.

Dr. Betty G. Mason said Board members have been presented line item accounts for each department in the district. Questions from Board members have been answered and additional information has been provided as requested. Mr. Leo Hise said he could not make dollar comparisons between the 199394 budget and the proposed budget for 1994-95. He requested that future budgets contain a format that Board members would be familiar with. Mr. Hise said the force account work on bond projects would necessitate the district having a reserve available from the bond funds for workers' compensation in accordance with State law. Mrs. Thelma R. Parks commended the Superintendent and staff for preparing a preliminary budget that Board members could review prior to approval.

Mr. Wayne Dempsey said in his years of experience in explaining public funds to the public, the district's budget has been the most difficult. He said an approved format should be developed so that functions could be outlined enabling Board members to match dollar amounts to all the different sources of funding.

Regarding the process of reducing expenditures for budgetary purposes and staff reallocation, Mr. Dempsey said he did not feel that the best people were being placed in the schools and areas that had the greatest needs. He said the emphasis of staff reallocation should have been in the low performing schools. Mr. Dempsey requested that Board members receive a priority listing of all program considerations from the Superintendent, from the highest to the lowest, including cost per student served and the impact. Mr. Hise requested that Board members submit their requests and concerns to the Superintendent in writing so that each item can be considered and reported and not inadvertently overlooked during the process.

Along with the report showing the program name and amount, Mr. Dempsey asked for the exact number of staff involved for each program. COMMENTS

Dr. Betty G. Mason presented to the Board the new Director of Budget and Financial Management, Mr. Nicholas Kelly.

Discussion

op 1994-95 PROPOSED OPERATING BUDGET

316. MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

M-6 PERSONNEL R. #401 APPROVAL CF P0(SCMNEL AND arcUMBRANCES

MOTION: SECOND:

AND

ENCUMBRANCES

Thelma R. Parks Wayne Dempsey

MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Hise,

aye aye aye

MOTION CARRIED 6-0. 1.

Recommend approval of the following: A.

Certified Personnel

The employment and reemployment of certified personnel as recommended by the Superintendent for the 1994-95 fiscal year. Salaries for these employees shall be as follows:

(1)

Prior to the approval of the Collective Bargaining Agreement by the Board and the certified employees' representative organization, certified employees shall be paid at the rate previously approved for the 1993-94 fiscal year.

(2)

After approval of the Collective Bargaining Agreement and the negotiated salary schedule for the 1994-95 fiscal year by the Board and the certified employees' representative organization, certified employees shall be paid at the rate set forth in the approved salary schedule for their positions.

Principals and Assistant Principals

The employment and reemployment of principals and assistant principals as recommended,, by the Superintendent for the 1994-95 fiscal year. Salaries for these employees shall be as follows:

(1)

Prior to the approval of the 1994-95 salaries for principals and assistant principals, those principals and assistant principals shall be paid at the rates established by the Board for the 1993-94 fiscal year.

(2)

After approval of the 1994-95 salaries for principals and assistant principals, those principals and assistant principals shall be paid at the 1994-95 rates established by the Board.

Certified Salary Adjustments

All certified personnel salaries shall be subject to any necessary adjustments required by law to bring the total of all certified personnel contracts within the amount of valid appropriations approved for such purposes. D.

Noncertified Personnel

The employment and reemployment of noncertified personnel, on a month-to-month basis, as recommended by the Superintendent during the 1994-95 fiscal year. Salaries for these employees shall be as follows;

(1)

Prior to the approval of a Collective Bargaining Agreement by the board and the noncertified employees' representative organization, noncertified employees shall be paid at the rate previously approved for the 1993-94 fiscal year.

317.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994 M-7

PERSONNEL AND ENCUMBRANCES (Continued) (2)

After approval of the Collective Bargaining Agreement and the negotiated salary schedule for the noncertified employees' representative organization, noncertified employees shall be paid at the rate established for 1994-95.

Employees Not Represented by an Employee Organization

The employment of reemployment of employees, who are not represented by an employee organization, as recommended by the Superintendent for the 1994-95 fiscal year. (1)

Prior to approval of the 1994-95 salaries for employees who are not represented by an employee organization, salaries shall be paid at rates established by the Board for 1993-94.

(2)

After approval of the 1994-95 salaries for employees who are not represented by an employee organization, those employees shall be paid at the 1994-95 rates established by the Board.

Retroactive Salary Adjustment â&#x20AC;&#x201D; All Employees

Following the finalization and approval of the 1994-95 collective bargaining agreements and/or salaries established for employees not represented by an organization or group, salaries shall be paid retroactive from July 1, 1994, or from the approved date(s) in the various agreements or memorandums of understanding. 2.

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations provided as "information only" in the Personnel Report.

are

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (23-6410999 through 11-9411257) written during the period 06/15/94 through 06/23/94. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. 11 21 22 23 31

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

This is to certify that I have received the attached encumbrance list, P.O. # 9410999 to 9411257, from the Encumbrance Clerk. I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

Edward Romero Internal Auditor

Date

R. #401 APPROVAL OP PERSONNEL AND ENCUMBRANCES

Gunket, Robbie

SUPPORT:

NAME

Custodial Services Custodial Worker

ASSIGNMENT

6-9-94

l^ATE

EFFECTIVE

16-01 $10,302

SCNEDULE/STEP/LANE

ANNUAL

SALARY NAME

PERSONNEL EMPLOYMENTS

ASSIGNMENT

EFFECTIVE DATE ANNUAL

SCHEDULE/STEP/LANE

SALARY

s * sa

n ir*

O 2 as

•0 M

VO VO

•a

•a n

•II

u l-l 00

VO VO 1^

(o VXJ

S8 o

n o

•0

n n

•«)

a A n

GJ H

DalboM, Karol

STUDY:

Kourf, Annette

PARENTAL:

LEAVE OF ABSENCE

NAME

Belle Isle Secondary Clerk

Putnam Heights First Grade Teache ’

ASSIGNMENT

6-17-94

8-23-94

DATE

EFFECTIVE SCHEDULE/STEP/LANE

ANNUAL

SALARY NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

W o ss s M r

M 50

nnrr

to to

NJ lO

c ss

•0

O O

M o

•0

H3 n

(a ) NJ O

321

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

M-11 PERSONNEL AND ENCUMBRANCES (Continued)

R. #401 TIPPRDVAL OF PERSONNEL AND EXKXIMI^UUSK^

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

N2kME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE;

Shelton, Robert

Buchanan Elementary School Principal

6-7-94

Blomstrom, Amy

Adams Elementary School Fourth Grade Teacher

6-3-94

Burney, Sandra

Willow Brook Elementary School Second Grade Teacher

6-3-94

Childers, Susan

Columbus Elementary School First Grade Teacher

6-3-94

Hartman, Karen

Northeast High School Social Studies Teacher

6-3-94

Haslam, Traca

Dunbar Elementary School EDK Teacher

6-3-94

Hinton, Vicky

Adams Elementary School Fifth Grade Teacher

6-3-94

Holman, JoAnn

Madison Elementary School Fifth Grade Teacher

6-9-93

Jones, Randall

Columbus Elementary School Fourth Grade Teacher

6-3-94

MacFalls, Duffy

Quail Creek Elementary School Fourth Grade Teacher

6-3-94

Newton, Tricia

Oakridge Elementary School Elementary Teacher

6-3-94

Roberts, Kyle

Emerson Alternative School Social Studies Teacher

6-3-94

Simpson, William

John Marshall High School Biology Teacher

4-28-94

Sivard, Jayne

Western Village Elementary School Intern Teacher

6-9-93

Spain, Constance

Western Village Elementary School Primary Teacher

6-3-94

CERTIFIED;

322.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994 M-12

R. #401 APPROVAL OF PERSONNEL AND ENCUMBRANCES

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT:

Brown, Gregory

Custodial Services Custodial Worker

6-15-94

Frazier, Kathy

N W Classen High School Secondary Clerk

6-15-94

Malicott , Donna

Webster Middle School Secondary Clerk

6-17-94

Russell, David

Custodial Services Licensed Custodial Worker

6-29-94

Santos, Feng-Hui

Child Nutrition Services Data Technician

6-29-94

Watson, Thomas

Pupil Transportation Bus Driver

6-3-94

323.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

M-13 PERSONNEL AND ENCUMBRANCES (Continued)

R. #401 APPROVAL OF PERSOflQEL AND ENCUPfflRANCES

According to Policy G-33, the following non-continuing contracts are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

Abernathy-Elizondo, R. Lynn

Jackson Middle School Science Teacher

6-3-94

Albert, Terrace

Bodine Elementary School Intermediate Teacher

6-3-94

Anderson, Penny

Eugene Field Elementary School KDG/EDK Teacher

6-3-94

Astafan, Joseph

Harding Middle School Science Teacher

6-3-94

Bates, John

Arcadia/Edwards Elem Schools P E Teacher

6-3-94

Bavari, Kathleen

Westwood Elementary School Primary Teacher

6-3-94

Bellinger, Deborah

Putnam Heights Elementary School Pre-Kindergarten Teacher

6-3-94

Bish, Carolyn

N W Classen High School Science Teacher

6-3-94

Black, Mona

Rancho Village Elementary School LD Teacher

6-3-94

Bordeauz, Veta

Star Spencer High School EMH Teacher

6-3-94

Brashier, Deborah

Eugene Field Elementary School EMH Teacher

6-3-94

Bullock, Janey

Jefferson Middle School Language Arts Teacher

6-3-94

Burleson, Dennis

Stonegate Elementary School Fifth Grade Teacher

6-3-94

Burnett, Vonda

Telstar Elementary School Fifth Grade Teacher

6-3-94

Buxton, Terry

Britton Elementary School Fifth Grade Teacher

6-3-94

324.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

M-14 R. #401 APPROVAL CÂ»* PERSCXINEL AND ENCUMBRANCES

PERSONNEL AND ENCUMBRANCES (Continued)

According to Policy G-33, the following non-continuing contracts are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

Byrne, Gloria

Special Services Speech-Language Pathologist

6-3-94

Cawthon, Bobbye

Accelerated Learning Center Primary Teacher

6-3-94

Cheatham, Wanda

Capitol Hill High School Social Studies Teacher

6-3-94

Clark, Jamie

Webster Middle School Math Teacher

6-3-94

Colen, Jacquelyn

Taft Middle School Special Ed Teacher

6-3-94

Compton, Rita

Star Elementary School Intermediate Teacher

6-3-94

Corbett, Terry

Rogers Middle School Lang Arts/Social Studies Teacher

6-3-94

Cosetti, Joanna

Webster Middle School ED Teacher

6-3-94

Crepeau, Diane

Gatewood/Linwood Elem Schools MH/LD Teacher

6-3-94

Gulley, Laura

Grant High School English Teacher

6-3-94

Cunningham, Phillip

Columbus Elementary School Intermediate Teacher

6-3-94

Davis, Helen

Special Services .5 Speech-Language Pathologist

6-3-94

Davis, Mark

Webster Middle School Language Arts

6-3-94

Deloney, Anita

Harding Middle School Language Arts Teacher

6-3-94

DeVito, Peggy

Capitol Hill High School ESL Teacher

6-3-94

â&#x2013;

325.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

H-15 PERSONNEL AND ENCUMBRANCES (Continued)

R. #401 APPROVAL OF PERSOSINEL AND ENCUICJRANCES

According to Policy G-33, the following non-continuing contracts are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

Dick, Gayla

Pierce Elementary School LD Teacher

6-3-94

Southern Hills Elementary School Fifth Grade Teacher

6-3-94

Eudy, Kimberly

Westwood KDG/EDK Teacher

6-3-94

Everson, Wendy

Eisenhower Elementary School Primary Teacher

6-3-94

Feldman, Adena

Jackson Middle School Primary Teacher

6-3-94

Foltz, Joyce

Health Services Nurse

6-3-94

Ford, Sherry

Stonegate Elementary School Pre-KDG Teacher

6-3-94

Fullbright, Peggy

Douglass High School Math Teacher

6-3-94

Harding, LaHoma

Edwards Elementary School Fifth Grade Teacher

6-3-94

Hardwick, Beth

Monroe Elementary School Primary Teacher

6-3-94

Hardy, Barbara

Harding Middle School Science/Social Studies Teacher

6-3-94

Hargrove, Joe

Rogers Middle School Social Studies Teacher

6-3-94

Harris, Lyn

Britton Elementary School Intermediate Teacher

6-3-94

Henderson, Staria

Special Services Speech-Language Pathologist

6-3-94

Higgins, Becky

Capitol Hill Elementary School Primary Teacher

6-3-94

Erdman,

EFFECTIVE DATE

Shelley

326.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994 H-16

R. #401 APPROVAL OF PERSCNNEL AND ENCUMBRANCES

PERSONNEL AND ENCUMBRANCES (Continued)

According to Policy G-33, the following non-continuing contracts are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

Hines, Kimberly

King Elementary School Primary Teacher

6-3-94

Hopson, Karen

Rogers Middle School Language Arts Teacher

6-3-94

Jones, Kermit

Grant High School Biology Teacher

6-3-94

Jones, Robert

Grant High School Economics/Geography Teacher

6-3-94

Kaiser, Arden

Jefferson Middle School Math Teacher

6-3-94

Kastner, Andrea

Prairie Queen Elementary School TMH Teacher

6-3-94

Lee, Kaye

Emerson Alternative School LD Teacher

6-3-94

Lemons, Tina

Hayes Elementary School Primary Teacher

6-3-94

Linduff, Leah

Northeast High School Language Arts Teacher

6-3-94

Little, Susan

John Marshall High School EMH Teacher

6-3-94

Lusey, Krista

AEF/Willow View Special Ed Teacher

6-3-94

Maker, Darla

Sequoyah Elementary School Intermediate Teacher

6-3-94

Martin, Deanna

Pierce Elementary School EH/LD Teacher

6-3-94

Matthews, Clarence

Rogers Middle School Math/Science Teacher

6-3-94

McAdoo, Christopher

Webster Middle School Math Teacher

6-3-94

327.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

Mâ&#x20AC;&#x153;17 PERSONNEL AND ENCUMBRANCES (Continued)

R. #401 APPROVAL OF PERSasJNEL AND ENCOMffiUVNCBS

According to Policy G-33, the following non-continuing contracts are provided as "information only" in the Personnel Report of the Board agenda (continued):

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

McDavid, Ronald

Jefferson Middle School Computer Teacher

6-3-94

McDowell, Lee Ann

Adams Elementary School KDG/EDK Teacher

6-3-94

McGuffin, Tina

Bodine Elementary School Intermediate Teacher

6-3-94

McNeely, Charita

Rogers Middle School ED Teacher

6-3-94

Meshew, Gayla

Moon Middle School LD Teacher

6-3-94

Mettle-Nunoo, Joseph

Moon Middle School Math/Science Teacher

6-3-94

Moore, Leta

Willow Brook Elementary School Fifth Grade Teacher

6-3-94

Murdock, Carol

Taft Middle School Lang Arts/Social Studies Teacher

6-3-94

Overstreet, Jodie

Arthur/Parmelee Elem Schools MH/LD Teacher

6-3-94

Pagonia, Gina

Telstar Elementary School LD Teacher

6-3-94

Parker, Ronald

Star Spencer High School Social Studies Teacher

6-3-94

Parks, Karen

Taft Middle School Language Arts Teacher

6-3-94

Potter, Todd

Capitol Hill Elementary School Special Ed Teacher

6-3-94

Pride, Jimmie

Fine Arts Vocal Music Teacher

6-3-94

Quigley, Joseph

Taft Middle School MH/LD Teacher

6-3-94

328.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

M-18 R. #401 APPROVAL OF PERSCJ4NEL AND ENCOMBRANCES

PERSONNEL AND ENCUMBRANCES (Continued)

According to Policy G-33, the following non-continuing contracts are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

Roach, Cornelia

Star Spencer High School Home Economics Teacher

6-3-94

Rogers, Dennis

Hillcrest Elementary School Fifth Grade Teacher

6-3-94

Sailer, John

Bodine Elementary School LD Teacher

6-3-94

Samuels, Marvin

Jackson Middle School Language Arts Teacher

6-3-94

Schlict, Shirley

Shields Heights Elementary School KDG/EDK Teacher

6-3-94

Sellers, Karen

Edgemere Elementary School EMH Teacher

6-3-94

Simms, David

Grant High School History Teacher

6-3-94

Sinclair, Jennifer

Hayes/Capitol Hill Elem Schools Pre-KDG/EDK Teacher

6-3-94

Sloss, Curley

Star Spencer High School Math Teacher

6-3-94

Smith, Christy

Horace Mann Elementary School Primary Teacher

6-3-94

Smith, Dennis

Guidance and Counseling Counselor

6-3-94

Smith, Tyrone

Jefferson Middle School Vocal Music Teacher

6-3-94

Solomon, Julie

Pierce Elementary School Pre-KDG Teacher

6-3-94

Spiva, Mary

Fine Arts Traveling Vocal Music Teacher

6-3-94

Stinson, Michelle

Rockwood Elementary School Primary Teacher

6-3-94

329.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

H-19 PERSONNEL AND ENCUMBRANCES (Continued) R. #401 APPROVAL CF PERSCNNEL AND HSKUMBRAKCES

According to Policy G-33, the following non-continuing contracts are provided as "information only" in the Personnel Report of the Board agenda (continued):

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

Stoda, Ronald

Star Spencer Elementary School Math/Science Teacher

6-3-94

Swann, Rayce

Rogers Middle School Math Teacher

6-3-94

Thompson, Leanna

Ridgeview Elementary School KDG Teacher

6-3-94

VanDyke, Carolyn

Hayes Elementary School Primary Teacher

6-3-94

Vargas, Noel

Jackson Middle School Science Teacher

6-3-94

Waller, Stephanie

Health Services Nurse

6-3-94

Ward, Melissa

Capitol Hill Elementary School MH Teacher

6-3-94

Watson-Olson, Lydia

Harding Middle School Language Arts Teacher

6-3-94

Weatherford, Julie

Adams Elementary School Primary Teacher

6-3-94

West, Gary

Webster Middle School Math Teacher

6-3-94

White, Phyllis

Longfellow Elementary School Primary Teacher,

6-3-94

Whitehead, Theresa

Longfellow Elementary School KDG/EDK Teacher

6-3-94

Widen, Tina

Stonegate Elementary School Primary Teacher

6-3-94

Wilson, Debra

Longfellow Elementary School First Grade Teacher

6-3-94

Wise, Shell

Edwards Elementary School .5 KDG Teacher

6-3-94

Wright, Janet

Webster Middle School Science Teacher

6-3-94

330.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

M-20 PURCHASING

A*'' â&#x20AC;¢

R. #402 APPROVAL OF PURCHASING AND GENERAL BUSINESS

MOTION: SECOND:

AND

GENERAL

BUSINESS

Wayne Dempsey Thelma R. Parks

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS 1 A THROUGH Q. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

Mrs. Silver, Mrs. Parks, Mr. Hise,

aye aye aye

MOTION CARRIED 6-0.

Taiporary Afprc^riations

1994-95

Temporary Appropriations For The 1994-95 Fiscal Year

Authorization to file an application for temporary appropriations for the 1994-95 fiscal year in the following amounts with the County Excise Board of Oklahoma County: Requested Appropriation

Interior Renovations Force Account

General Fund Current Expense

$ 136,316,704.49

Building Fund

4,243,281.92

Child Nutrition Fund Current Expense $

10,148,503.18

Authorization For Interior Renovations By Force Account For Various Schools

Change in authorization to complete interior renovations on a force account basis as approved by the Board at the meeting of May 16, 1994. New wording will be:

Recommend authorization to complete the following interior renovations for all schools by force account, when appropriate (Authorised by state statutes [70-5-123]).

Painting Bathroom Refurbishing and Renovating Wall Repair Lighting & Associated Electrical Lock & Hardware Replacement Demolition Minor Asbestos Abatement Sidewalk Replacement Outside Painting Asbestos Abatanent For Rogers Middle School

Water Fountain Replacement and Repairs Floor Repair & Replacement Ceiling Repair & Replacement Door & Cabinetry Refinishing Intercom Repair & Replacement Tuck Pointing (Except NEHS) Sewer Line Replacement Insulation Clock Replacement Domestic Water Pipe & Fixture Replacement

Bond Funds For Asbestos Abatement At Rogers Middle School: South Abatement Company

Mid

Approval of Bond funds for asbestos abatement at Rogers Middle School by Mid South Abatement Company who submitted the low bid (6 received). This expenditure in the amount of $17,500, is to be charged to account 000-4300-450-000-0000-000-522.

331.

MINUTES OF THE SPECI2UL MEETING OF JUNE 29, 1994

PURCHASING AND GENERAL BUSINESS (Continued) D.

Bond Funds For Roof Replacement; Star Spencer High School, James Polk Elementary School and John Adams Elementary School

Bond Fund: Roof Replacement:

Approval for the expenditure of Bond funds for roof replacement at Star Spencer High School, James K. Polk Elementary, and John Adams Elementary by the following contractors who submitted the low bids (4 received): Church Roofing (Adams) Oklahoma Roofing (Star Spencer) Aduddell Roofing (Polk)

$ 204,165 $ 479,500 $130,000

This expenditure, in the amount of $813,665, is to be charged to account 106-4300-450-000-0000-000-OPU and costed out to the various operational units (OPU) as designated above. E.

Bond Funds For Heating, Ventilation, Air Conditioning and Related Electrical Work At Southeast High School: Harrison-Orr Approval for the expenditure of Bond funds to Harrison-Orr, who submitted the lowest and best bid, for Heating, Ventilation, Air Conditioning and Related Electrical Work at Southeast High School. This expenditure is to be charged to account 105-000-4700-450-0000000-000-770. (Bid opened Monday, June 27, 1994)

Bond Funds For Mechanical And Electrical Renovations At Rogers Middle School: Westfahl Construction, Inc. Approval for the expenditure of Bond funds to Westfahl Construction, Inc., who submitted the low bid for Mechanical and Electrical Renovations at Rogers Middle School. This expenditure is in the amount of $463,300, is to be charged to account 105-4300430-000-0000-000-522. (Charles F. McAfee, Architect)

Bond Funds For Floor Renovation At Classen School of Advanced Studies: Cooley Constructors

Approval of Bond funds for floor renovation at Classen School of Advanced Studies by Cooley Constructors, who submitted the low bid (3 received). This expenditure, in the amount of $155,731, is to be charged to account 112-4700-450-000-0000-000-508. (Elliott & Company, Architect) H.

Purchase Pianos For Use At Classen School Of Advanced Studies: From Oklahoma City University School Of Music Approval to purchase pianos for use at Classen School of Advanced Studies from Oklahoma City University School of Music at a total cost of $18,597.00. This expenditure is to be charged to Bond account 431-118-1000-740-192-2900-000-508.

Rental Or Lease Agreements For District Properties Rental or Lease Agreements: District Properties Approval to continue rental or lease agreements for properties through June 30, 1995 at the rates shown. All agreements subject to the cancellation conditions as listed. Properties and organizations are as follows:

Dunjee High School, Tyler and Valleybrook Elementary Schools: Community Action Agency The former Dunjee High School, Tyler and Valleybrook Elementary Schools; continuation of lease to Community Action Agency. Rate to be $4,241.10 per month for all three (3) sites. Lessee to provide property and liability insurance and be responsible for all maintenance and upkeep. Agreements subject to 30-day cancellation notice by either party. Proceeds to be deposited in General Fund.

Bond Funds: HVAC For Southeast High School

Bond Funds: Mechanical & Electrical For Rogers Middle School

Bond Funds: Floor Renovations At Classen

Purchase Of Pianos For Classen

Rental Or Lease Agreements

332.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

M-22

PURCHASING AND GENERAL BUSINESS (Continued) b.

Whittier Elementary School: Community Action Agency The former Whittier Elementary School; Community Action Agency. Lessee to pay $2,454.16 per month; agreement provides for 60day cancellation notice by either party. Lessee to provide property and liability insurance and be responsible for all maintenance and upkeep. Proceeds to be deposited in the General Fund.

Administration Building, Room 414: Teachers' Credit Union Office space. Room 414, Administration Building; to Teachers' Credit Union. Lessee to pay $325.17 per month as payment for space, utilities and parking and $1.75 per month to have Credit Union listed in the telephone directory. Proceeds to be deposited in General Fund.

Sunset Elementary School: Special Care, Inc. - Monthly rate to be $2,070.00. Lessor to provide security for $79.00 per month. Lessee to provide property and liability insurance and be responsible for all maintenance and upkeep. Agreement subject to 60-day cancellation notice by either party. Proceeds to be deposited in the General Fund.

Foster School Site: Calvin Williams - The former Foster School site (20 acres approximately at S.E. 51 Street and Foster); to Calvin Williams, annual rental fee of $426.00. Agreement subject to 30-day cancellation by either party. Proceeds to be deposited in the General Fund. House on John Marshall Property: Vocational Agriculture Teacher - House at Northwest Robinson and North 96th Street (John Marshall Vocational Agriculture Building site); to vocational agriculture teacher, Tom Cross, who is to keep house, FFA barn and livestock in a clean condition and to be responsible for securing the FFA barn and livestock in lieu of cash rent. Agreement subject to 30-day cancellation by either party.

House on Capitol Hill High School Property: Charles Roland House at 500 S.W. 36th Street (Capitol Hill High School property); lessor is Charles Roland. In lieu of rent. Lessor will provide service^ of maintaining the house, patrolling and protecting the entire Capitol Hill High School campus while school is not in session. Agreement is subject to 30day cancellation by written notice of Lessor.

Van Buren Elementary School: Golden Gloves Old Timer's Association - Lessee to provide property and liability insurance and be responsible for all exterior and interior maintenance and upkeep. Agreement subject to 30-day cancellation notice by either party.

Lease-Purchase Agreements For District Properties Lease-Purchase Agareements

Lease-Purchase Agreements for District Properties - Approval to continue lease-purchase agreements for properties through June 30, 1995, at the rates shown. Properties and organizations follow: a.

Foster-Estes Vo-Tech: Oklahoma City Area Vocational-Technical School No. 22 - The former Foster-Estes Vo-Tech to the Oklahoma City Area Vocational Technical School No. 22. The purchase price if $3,542,377.50 payable at a monthly rate of $11,807.92 beginning in July, 1982. Proceeds to be deposited in the General Fund.

Lincoln Elementary School: City of Oklahoma City -The former Lincoln Elementary School, located at 1138 North Geary Avenue, Oklahoma City, Oklahoma, to the City of Oklahoma City. Purchase price is $819,000.00 payable over a period of 15 years in the amount of $54,600.00 per year beginning in November, 1988, payable in services provided to the district in the form of school crossing guards.

333.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

M-23 PURCHASING AND GENERAL BUSINESS (Continued)

Mayfair Elementary School: The Mayfair Center, Inc. - The former Mayfair Elementary School, located at 3200 N.W. 48, Oklahoma City, Oklahoma, to The Mayfair Center, Inc. Purchase price is $200,000.00 plus interest payable over a period of 12 years in the amount of $1500.00 per month. Proceeds to be deposited in the General Fund.

Washington Center: Downtown Outreach Committee - The former Washington Center (excluding former print shop), located at 820 W. California, Oklahoma City, Oklahoma, to the Downtown Outreach Committee, Inc. Purchase price is $180,000.00 payable at the annual rate of $21,600.00 beginning in 1996. Proceeds to be deposited in the General Fund.

Purchase Electrical Supplies: For Use At Northeast High School Science Rooms From EMSCO Electrical Supply Company Approval to purchase electrical supplies (fluorescent light fixtures and lamps, wire, switch plates, receptacles, etc.) for use at Northeast High School Science Rooms from EMSCO Electrical Supply Company, who submitted the low quotations on specifications and/or general conditions (11 mailed - 8 returned). This expenditure, in the amount of $10,154.73, is to be charged to account 421-000-2620610-000-0000-000-051.

Purchase Plumbing Supplies: Science Center Renovation

For Use At Northeast High School

Approval to purchase plumbing supplies (pipe, P traps, faucets, hot water heaters, valves, solder, etc.) for Northeast High School Science Center Renovation from the following companies who submitted the low quotations (12 mailed - 4 returned):

Electrical Supplies For Northeast High School

Plumbing Sullies At Northeast High School

$ 13,904.07 16,448.38 1,800.40 $ 32,152.85

Central Plumbing Supply OKC Winnelson Grainger, Inc. TOTAL

These purchases are to be charged to account 421-000-2620610-000-0000-000-051.â&#x20AC;˘A

Change Order #2 To Globe Construction Company: Elementary Renovation

For Cleveland

Approval of Change Order #2 resulting in an additional $26,777.00 in the contract to Globe Construction Company for Cleveland Elementary Renovation.

Change Order For Globe Construction: Cleveland ElÂŤn. School

$ 1,038,239.00 Contract Sum with Change Order #1 $ 26,777.00 Additional Amount for Change Order #2 (Demolition and removal of plaster ceilings; replacement of floor joist/grout with concrete; misc. door hardware New Contract Sum Including Change Orders to Date N.

Purchase Instructional Supplies; Department

$ 1,065,016.00

For Use By Supply & Distribution

Approval to purchase instructional supplies (crayons, paper, shears, chalk, envelopes, erasers, pencils, staplers, tissue, tape, etc.) for use by Supply & Distribution Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (30 mailed -21 returned): Sax Arts & Crafts Chaselie, Inc. Thompson Book & Supply Co. Rhythm Band Instruments Southern Biological Supply Co.

12,858.84 9,010.49 71,213.36 223.20 551.44

Instructional

Supplies

334.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

M>24 PURCHASING AND GENERAL BUSINESS (Continued)

S&S Arts & Crafts Columbia Business Systems, Inc. Bowlus School Supply Co. Corporate Express Unisource Brodart Company Elgin School Supply Company, Inc. Bye Mo'r, Inc. Dick Blick La Pine Scientific Co. Nasco Gaylord Brothers TOTAL

964.20 4,546.00 29,082.23 440.70 12,263.16 929.10 13,203.36 52,021.76 471.24 410.40 301.87 ______ 98.88 $208,590.23

These purchases are to be charged to account 411-098-5300-610-0000000-000-039.

Purchase Computers; Various Schools

Ccmputers For Vocational Department

The Vocational

Department

Approval to purchase computers for use by the Vocational Department at various schools from Office Solutions, Inc., who submitted the low quotation (5 requested - 5 responded). This expenditure, in the total amount of $32,281.00, is to be charged to account 411421-1000-740-390-9570-000-000 (Carl Perkins State Grant). Grant Application;

Grant Application Chapter 1 Program For 1994-95

Renew Insurance and Pay 1994-95 Estimated Praniums

For Use

Continue Chapter 1 Program For 1994-95

Approval to submit a grant application to continue the District's Chapter 1 program for 1994-95, in the budgeted amount of $8,881,615.00.

Renew Insurance Premiums

Coverage

And

Pay

1994-95

Estimated

Insurance

Approval to renew insurance coverage and pay 1994-95 estimated insurance premiums for coverage as listed below, from the current year's budget.

Type of Coverage

Account Number

Estimated Amount

General Liability, (Houston General)

2515 522

$ 380,000.00

Property, Fire & Theft (The Home)

2620 523

$ 419,872.00

Boiler (Hartford Steam Boiler)

2620 523

29,681.00

Data Processing 2620 523 (St. Paul Fire & Marine)

28,580.00

Surety Bonds (Hartford)

2319 525

20,031.00

Fleet (Houston General)

2720 524 2650 521

$ 377,772.00

MEMBER S'

COM M E N T S

Mr. Wayne Dempsey said he had received many letters regarding the proposal to annex Arcadia into the Edmond School district. He said he would never vote in favor of deannexation. Regarding Bond iSsue contracts, Mr. Dempsey said he would like to see evidence of minority contractor participation and consideration.

Mr. Tom Yeargain said he too had received letters regarding deannexation of Arcadia and would not support those efforts.

the

335.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994 M-25

BOARD MEMBERS' COMMENTS (Continued)

Mrs. Thelma R. Parks echoed comments by Mr. Dempsey regarding minority contracts for the bond issue and said where bids are close, the minority firms should receive the appropriate consideration as allowed by law.

Mr. Leo Hise said he had requested the Superintendent to expand the scope and area of the request for bids. He said there was a standard codes and costs for construction and modifications in this region. He requested that the district obtain a copy of the standard to determine whether the bids are appropriate. He also said that the district should be realistic on the specifications and restrictions being placed on the contractors. Mr. Dempsey requested that General Counsel present the Board information regarding the State Minority Assistance Act on bidding. Mrs. Parks commented that some contractors are bidding the jobs low and then coming back with change orders.

Mr. Tom Yeargain noted that the redistricting proposal will be brought back for planning for the 1995-96 school year. He said Burbank should be considered during this planning.

EXECUTIVE MOTION: SECOND:

SESSION R. #403 APPROVAL PCK EXECUTIVE SESSION 8:10 P.M.

Wayne Dempsey Thelma R. Parks

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0. R E T U R N

MOTION: SECOND:

aye aye aye

Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye

The Board went into Executive Session at 8:1

OPEN

S E S S I 0 N

R. #404 OPEN SESSICWf 9:24 P.M.

Wayne Dempsey Thelma R. Parks

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye

The Board returned to Open Session at 9:24 p.m.

/â&#x2013;

336.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994 M-26

OPEN

SESSION

MR. LEO HISE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM (B) NEGOTIATIONS WITH EMPLOYEE GROUPS. V'

R. #405 APPROVAL OF EMPLOYMENTS

MOTION: SECOND:

Linda Wolfe

APPROVAL OF THE ASSIGNMENT OF LINDA WOLFE, FOR THE POSITION OF ASSISTANT PRINCIPAL IN A SECONDARY SCHOOL, SCHEDULE 012, IkNNUAL SALARY $43,340. EFFECTIVE: 08/03/94, WITH THE UNDERSTANDING THAT THE ASSIGNMENT AND DUTIES WILL BE BROUGHT TO THE BOARD AT A LATER DATE.

Mary Edwards

APPROVAL OF THE ASSIGNMENT OF MARY EDWARDS AS ACTING ASSISTANT PRINCIPAL, SCHEDULE 012, ANNUAL SALARY $32,943.75, EFFECTIVE: 08/03/94, WITH THE UNDERSTANDING THAT THE ASSIGNMENT AND DUTIES WILL BE BROUGHT TO THE BOARD AT A LATER DATE.

Shirley Schlagel

APPROVAL OF THE ASSIGNMENT OF SHIRLEY SCHLAGEL AS ACTING ASSISTANT PRINCIPAL, SCHEDULE 012, ANNUAL SALARY $37,323. EFFECTIVE: 08/03/94, WITH THE UNDERSTANDING THAT THE ASSIGNMENT AND DUTIES WILL BE BROUGHT TO THE BOARD AT A LATER DATE.

ROLL CALL

Frank Kellert Terri Silver

Mr. Kellert, Dempsey, Mr. Mrs. Parks,

MOTION CARRIED

aye aye aye

Mrs. Silver, Yeargain, Mr. Hise, Mr.

aye aye aye

6-0.

ADJOURNMENT R. #406 ADJOURNMENT 9:27 P.M.

There being no further business, the meeting adjourned at 9:27 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Terri Silver. On roll call, the votes, were as follows: Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks; and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

resident

inute Clerk

Md^^utes

approved

by the 1994.

Board

Education

this

day

337.

MINUTES OF THE SPECIAL MEETING OF JUNE 29, 1994

H-27;

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

)

Witness my hand and seal of this School District this 1994.

Clerk, Oklahoma' City Board of Education

(SEAL)

day

ill I!!

353.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JULY 11, 1994, AT 7:00 P.M.

PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Tom Yeargain, District 7

President Vice President Member Member Member Member

ABSENT:

Thelma R. Parks, District 5

Member

CALL

ORDER

CALL TO ORDER

Mr.

Mr. Leo Hise called the meeting to order. invocation and led the pledge of allegiance.

ROLL

Leo Hise gave the

CALL

ROLL CALL

Roll Call established that six (6) members of the Board were present, 1 absent. INTRODUCTION

â&#x20AC;¢x

VISITORS

(NONE) BOARD

MEMBER S'

BUSINESS/COMMENTS

BUSINESS

Encumbrance and Deputy Encumbrance Clerks

Approval to appoint Nicholas Kelly, Director of Budget and Financial Management, as district encumbrance clerk, and Elsa Farman, Administrator of Accounting Services, as deputy encumbrance clerk, effective July 12, 1994. MOTION: SECOND:

Wayne Dempsey Terri Silver

R. 507 APPROVAL OF QJCUMBRANCE & DEPUTY EMCUMBRANCl CLERKS

MOVE FOR APPROVAL OF ITEM 1 AS LISTED.

ROLL CALL

Mr. Bogle, Mrs. Silver, Mr. Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Hise,

aye aye aye

354,

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 H—2

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mr. Leo Rise asked if appointing a deputy encumbrance clerk would result in a cost to the district. Mr. Darrel Shepard, Executive Director, Board Related Services, said the person being recommended is currently bonded for $750,000 which is the required bonding for a deputy encumbrance clerk, and would not result in an additional cost. He said the appointments would continue until February when the Board held its annual reorganization meeting.

Information for the Board

DEPOSITCXIIES OF SCEiOOL FUNDS 1994-95

Depositories of Schools Funds for 1994-95

American Bank and Trust American State Bank Bank One Boatmen's First National Bank of Oklahoma Commercial Federal Bank Equity Bank First Enterprise Bank First Security Banks Frontier State Bank Guaranty Bank and Trust Liberty National Bank and Trust Lincoln National Bank Northwest Bank Rockwell Bank Southwestern Bank and Trust Spencer State Bank The Oklahoma Bank Union Bank and Trust Westar Bank Fiscal Agencies for 1994-95

Liberty National Bank and Trust COMMENTS

Mr. Ron Bogle noted that issues of great substance were dealt with and decided during the month of June while he was out of the country on vacation. He said the areas of principal interest were Burbank, the budget, and the current consideration of the Arcadia question. He requested permission to review the minutes from the one meeting he did attend (in June) and bring changes at a later meeting, if changes appear necessary. Mr. Leo Hise welcomed Mr. Bogle back from vacation. CITIZQIS’ OOMMENTS

CITIZEN S'

COMMENTS

Mr. J. C. Mahan, Arcadia patron, talked to the Board about annexing part of that community into the Edmond School District.

Barbara Stoner, Nichols Hills area patron, talked about her concerns relating to the reopening of the Nichols Hills Elementary School.

Mr. Phillip Cabrera, Jr., President, Shidler-Wheeler Neighborhood Association, stated that the association was against the proposed name change for several schools in that area.

Mr. David Gray, President, Oklahoma City Federation of Classified Employees, ‘-talked about compensation for the heat days in September, 1993, and other matters regarding classified personnel.

355.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-3 CITIZENS COMMENTS (Continued)

Dr. Freda Jones, Arcadia patron, talked about annexing a part of the Arcadia area to the Edmond Public Schools. Mr. Mark Faulk, Gatewood Elementary School patron, talked about the urgent need for the addition to the Gatewood Elementary School and the overcrowded conditions.

SUPERINTENDENT

REPORT

Discussion Of The 1994-95 Operating Budget Discussion of the 1994-95 operating budget, including: General Fund Building Fund Restricted Funds (Federal Funds) Child Nutrition Services Fund Workers' Compensation Fund Debt Service Funds

$ 139,530,000 $ 4,800,000 13,302,408 $ 12,932,990 $ $ 2,062,000 $ 4,533,020

Dr. Betty G. Mason, Superintendent, said proposed budgets would be presented for the offices of the General Counsel and Board Related Services, and then she would present the rest of the budget presentation. Mr. C. J. Rogers, General Counsel, presented his department's proposed budget. He said monies in every category except salaries had been saved from what was budgeted and returned to the General Fund by his department. The total amount saved in the past fiscal budget was $65,000. He said the proposed budget is 17.84% less than the 1993-94 budget. The amount proposed for outside counsel is $50,000. Mr. Wayne Dempsey court cases. Mr. fees are returned some fees that are

asked if recovery of attorney fees were sought in Rogers said when attorney fees are recovered those to the district's general fund. He said there are presently under request for recovery.

Mr. Frank Kellert said there were no salary or personnel cuts within the legal department, but savings were made only through reducing outside counsel. He asked for a comparative analysis of the cost from the 199192 year when outside counsel was used exclusively and the present cost of maintaining an internal full-service legal department. He also asked for the savings in salary and benefits if one less associate general counsel were employed. Mr. Kellert expressed concern that the Tulsa Public Schools spent approximately one-half of the district's proposed legal budget using all outside counsel. Mr. Darrel Shepard, Executive Director, Board Related Services Department, said the proposed departmental budget was close to prior budgets with the exceptions of the addition of the salary for the Assistant Treasurer and the final payment for the Cash Management settlement. He said the balance of the funds would pay for services and/or professional fees for the Board of Education.

Mr. Leo Hise asked if alternatives had been explored for the courier service. Mr. Shepard said that had been previously explored but no recommendation to change is being made. He said the cost this year for 11.5 months of service was $4,342. Mr. Else asked if the amount budgeted for Treasurer and Assistant Treasurer provided additional compensation for serving in those capacities. Mr. Shepard said the Assistant Treasurer was a full-time position. The Treasurer received a supplemental salary in addition to the primary salary for being Budget Manager.

DISCUSSION OF 1994-95 BUDGET

â&#x2013; ' e

356.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-4

SUPERINTENDENT'S REPORT (Continued) DISCUSSIOI OF 1994r-95 BUDGET

Dr. Betty G. Mason, Superintendent, said the final information for the district's budget had been presented to the Board. She said the budget as presented was a balanced budget. She then presented various options to the Board members regarding questions they had previously raised. Dr. Mason requested clear direction from the Board regarding the budget so the budget could be approved during the July 18 Board meeting. Mr. Wayne Dempsey asked if additional funding might be expected. Mason said it appeared that all funds had been received.

Dr.

Regarding the proposal from the Oklahoma City Police Department for campus officers in the secondary schools, Mr. Dempsey said he noted that the proposal for the upcoming school year only called for 15 officers, leaving two buildings without full-time officers. Dr. Mason said the City of Oklahoma City could not provide the addition of two officers under the contract price as presented. It was the recommendation of the City that two schools would share an officer. Mr. Dempsey said he would not vote for a budget that does not include funds for building the annex at Gatewood Elementary School as voted by the Board. He noted that the cost for the annex had increased to $771,000 from bids received. He said that alternative methods for the Gatewood campus was being explored. Dr. Mason said that administration is very aware of the needs at Gatewood. She said she could not make a recommendation tonight for a solution to the problem. Mr. Ron Bogle asked about the options available with the police departments and the private security firms. Dr. Mason said that the Oklahoma City Police Department wbuld cost $612,000 for 15 officers. The private security firm would cost $516,000 for 18 security officers. Mr. Bogle said the district had an obligation to provide not only a proper learning environment for children, but also a safe environment. He said the presence of uniformed police officer was an important safety precaution for students. Mr. Tom Yeargain expressed concerns that two schools would not have a full-time officer. He recommended using the private security firm and providing a full-time officer at each secondary location. Mr. Frank Kellert expressed^ concerns about the value of the relationships the police officers and the students have experienced in the past. He said it would be important to have that same quality of personnel and services for the students.

Dr. Mason said the private security firm services are modeled closely after the Oklahoma City Police Department. Mr. Dempsey requested a analytic comparison of costs between the Oklahoma City Police Department and the private security firm with officers of comparative qualifications. He said the retired officers from the City have the same commission as regular police officers. Mr. Bogle asked the preference of the schools in the type of security offered. Dr. Mason said building administrators have made a strong plea for the Oklahoma City Police Officers. Mr. Bogle said the area of security should be the best available and not an area to be quibbled over. Mr. Kellert concurred with Mr. Bogle's statement regarding security. On another matter he expressed concern over schools reappearing or appearing for the first time as low-performing schools. He asked if funds were available to work with staff and principals in helping the students meet minimum standards. He also requested information concerning before and after school programs and the cost of providing the additional educational opportunities to students attending schools recently designated by the State as being low-performing.

357,

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-5 SUPERINTENDENT'S REPORT (Continued)

Mr. Dempsey asked why there was a change only in the Hispanic administrative structure and not the Asian administrative structure. He noted that more dollars were being proposed for the Asian students which had a smaller student population. Mr. Vern Moore, Assistant Superintendent, Special Services Division, said the Asian Student Services Office encompass several different languages whereas Hispanic Student Services serves only one language. Mr. Dempsey asked if the same number of bilingual assistants would be needed for the upcoming school year. Mr. Moore said the bilingual student population will increase this year, but the plan is to have only the same number of bilingual assistants as last year. Mr. Dempsey asked about other class size assistants. Dr. Mason said in the 4th and 5th grades, class size assistants are currently utilized when 21 students or more are in a class. Next year, class size assistants will not be added until there are 23 students in a class. Mr. Dempsey said the impact of budgetary cuts needed to be felt in all programs. He also asked about on the number of class size assistants being reduced in special programs. Dr. Mason said it is difficult to do projections for bilingual programs. The bilingual population continues to grow each year and the school sites shift from year to year.

If additional class size assistants are needed, Mr. Dempsey suggested getting the savings from the central administrative offices of special services. Mrs. Terri Silver asked about the duties of the two police lieutenants and where the lieutenants were housed. Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, said the officer to lieutenant ratio is by Oklahoma City Police Department policy. He said their offices were at the Police Department located downtown. Dr. Sconzo said at every incident during the last year, both lieutenants would be on the scene. Mrs. Silver asked about housing the lieutenants at the schools where no officers were located.

Mr. Bogle said it is not easy to rescind earlier decisions based upon information that may have changed. He said he regrets the Board and the Superintendent has been put into the position of not following through on the Gatewood and Burbank commitments. There was never an overt attempt to be dishonest with the community, but this has certainly put the Board in an uncomfortable position. Mr. Kellert requested a breakdown of the recurring expenses from last year which were paid with non-recurring funds. He said the information would only be for the purpose of understanding why the Board is in its present position and provide an overall picture for preventative purposes only. He said the Board should be more respectful of the budgetary process regarding overexpenditures.

Mr. Dempsey requested that Dr. Mason check with the City of Oklahoma City to see if they would be willing to provide officers directly out of the FTO Program and if there would be a cost savings. Mrs. Silver requested an accounting of how the for the Gatewood annex was expended. She also a cost savings if the Board cut back on the month. Dr. Mason said that information would Board.

money that was approved asked if there would be number of meetings per be brought back to the

Mr. Dempsey said that Board travel is something that should be analyzed. He requested an accounting of Board travel expenses and how the money is allocated.

DISCUSSICN OF 1994-95 BUDGET

358.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-6 SUPERINTENDENT'S REPORT (Continued) Mr. Kellert requested that we check to see if a travel agency would set up an account whereby free frequent flyer miles accumulated for district travel would go into a pooled account that could be utilized by other Board members or administrators, helping to defray travel expenses. He said he did not feel it was appropriate for individuals to accumulate frequent flyer miles for personal benefit when the travel had been paid by district funds.

Mr. Leo Hise mentioned an article, included in the Board packets, about the San Diego City Unified School District and their successful partnership with the San Diego Police Department. Mr. Hise requested from a comparison report on security on the Oklahoma City Police Department versus private security. He also requested that the Superintendent bring back to the Board what she and staff feel they can operate on for the fiscal year. The Board will then vote on each item. PERSONNEL

Appeal Of Arbitrator's Decision:

Michael Brewer & Willie Thomas

Consideration of the appeal of the arbitrator's decision in the grievances of Michael Brewer and Willie Thomas, certified teachers. NOTE: A copy of the decision has been sent to members of the Board.

(Consideration of appeal constitutes a level four hearing where ... "only the arbitrator's findings of fact and conclusion, along with written evidence presented to the arbitrator may be submitted to the Board of Education for consideration and deliberation." ... Article 4, Section 2 & 3, Negotiated Agreement with the American Federation of Teachers) R. #08 Ut>HOLD THE ARBITRATCÂ»'S DECISION: MICHAEL WILLIE THOMAS

MOTION: SECOND: &

Ron Bogle Tom Yeargain

MOVE TO UPHOLD THE DECISION OF THE ARBITRATOR IN THE GRIEVANCES OF MICHAEL BREWER AND WILLIE THOMAS, CERTIFIED TEACHERS.

Mr. Bogle, Mrs. Silver, Mr. Yeargain,

ROLL CALL

Mr. Mr. Mr.

aye aye aye

Kellert, Dempsey, Hise,

aye aye aye

MOTION CARRIED 6-0. 2.

New Administrative Position:

Director Of Bond Fund Accountability

Approval of a new administrative position. Director of Bond Fund Accountability, beginning in the 1994-95 fiscal year. Salary to be paid from Bond funds. (Held from the June 13, 1994, Board meeting.)

MOTION: SECOND:

Frank Kellert Ron Bogle

MOVE FOR APPROVAL OF ITEM 2 AS LISTED.

359,

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-7 PERSONNEL (Continued)

DISCUSSION Mr. Wayne Dempsey said that Mrs. Thelma R. Parks had requested that the item be held until she returns to town next week, so she could participate in the discussion of creating new administrative positions. He said that Mrs. Parks had called him on Friday with her request as Mr. Hise was out of town. Mr. Dempsey said that he had informed Mr. Hise and was instructed to restate the request tonight.

Mr. Frank Kellert said he was unaware that Mrs. Parks would not be in attendance at tonight's meeting.

Mr. Kellert withdrew his motion. MOTION: SECOND:

Mr. Bogle withdrew his second.

Frank Kellert Terri Silver

MOVE TO POSTPONE VOTING ON THE NEW ADMINISTRATION POSITION AND TO PLACE THE ITEM ON THE JULY 18, 1994, AGENDA FOR ACTION.

Mr. Bogle, Mrs. Silver, Yeargain, Mr.

ROLL CALL

aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Hise,

R. #09 POSTPONE DECISION FOR NEW POSITION UNTIL 7/18/94

aye aye aye

MOTION CARRIED 6-0.

MOTION: SECOND:

Wayne Dempsey Frank Kellert

R. #10 APPROVAL OF PERSONNEL

MOVE FOR APPROVAL OF PERSONNEL AS LISTED. ROLL CALL

Bogle, Mr. Mrs. Silver, Mr. Yeargain,

aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Hise,

aye aye aye

MOTION CARRIED 6-0.

Personnel Report

Tisdale, Faye

SUPPORT:

NAME

Child Nutrition Kitchen Assistant

ASSIGNMENT

5-19-94

EFFECTIVE DATE

400-10 $6.17/hr

5CWEDULEZSTEP/LAHE

ANNUAL

SALARY

FBKbUMJMElj

NAME

EMPLOYMENTS

ASSIGNMENT

DATE

EFFECTIVE ANNUAL

SCHEPULE/STEP/LANE

SALARY

O 0 {+ H(3

ยง

0) O

โ ขO

It*

a tr*

ยง

A S M

N CO

S H

Bradford, Conita

RETIREMENTS:

Burrell, David

DISMISSALS:

Brubaker, Judith

DECEASED:

NAME

EFFECTIVE DATS

Douglass ICE Teacher

.75 Custodial Worter

Custodial Serviced

6-9-94

6-15-94

Special Services 6-3-94 Speech-Language Ppth

ASSIGNMENT ANNUAL SCHEPULE/STEP/LANE

SALARY NAME

PERSONNEL TERMINATIONS

ASSIGNMENT

EFFECTIVE DATE

ANNUAL SCHEDULE/STEP/LANE

SALARY

O &

(+ p-

o S! S!

fa m

hS n

.HIJII c

VO VO

2 0 o •n G G It * «

H S

•ii

co o

S H 8 G

362.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-10 PERSONNEL (Continued) R. #10 APPROVAL OF PERSONNEL

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED;

Burris, Michael

Capitol Hill High School Physical Education Teacher

6-3-94

Gonzales, Elva

Lee Elementary School First Grade Teacher

6-3-94

Guinn, Kerry

Western Village Elementary School .5 Kindergarten Teacher '

6-3-94

Heers, Jane

Emerson Alternative School Vocational Home Economics Teacher

6-9-94

Schmidt, Bonnie

Fine Arts Department Vocal Music Teacher

6-3-94

Breeden, Randal

Maintenance Department Pipefitter

5-31-94

Burris, Vanessa

Capitol Hill High School Registrar

6-14-94

Levesey, Betty

Hillcrest Elementary School Media Assistant

6-7-94

Oliver, Calvin

Custodial Services Custodial Worker

6-17-94

Budget and Financial Management Executive Secretary

7-1-94

SUPPORT:

PROFESSIONAL-TECHNICAL!

Burke, Shirlene

363.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-11

PURCHASING

AND

GENERAL

BUSINESS

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH H AS LISTED.

Bogle, Mr. Mrs. Silver, Yeargain, Mr.

ROLL CALL

Mr. Mr. Mr.

aye aye aye

R. #11 PURCHASING AND GENERAL BUSINESS

aye aye aye

Kellert, Dempsey, Hise,

MOTION CARRIED 6-0.

Change Prior Approved Name For Payees: & Air Cooled Water Chillers

Boilers, Ice Storage Tanks

Approval to change prior approved payees on contracts (Bond fund) for boilers, ice storage tanks and air cooled water chillers as follows:

NOTE: B.

From:

To;

Federal Corporation (Boilers)

Kewanee Manufacturing Co., Inc. In care of Federal Corporation

R. & B. Equipment Co, (Ice Storage Tanks)

Fafco, Inc., In care of R. & B. Equipment

R.B. Akins Co., (Air Cooled Water Chillers)

York International Corp., In care of R.B. Akins Co.

Original prices for these items previously approved by the Board.

will

remain

Change Approved Name of Payees

1994-94 Child Nutrition Service Department Orders

Approval to place orders for the 1994-95 school year for the Child Nutrition Services Department with the following companies who submitted the lowest and best bids. (Companies and products shown on the following pages.)

1994-95 Child Nutrition Orders

364.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-12 1994-95 Child Nutrition Orders

PURCHASING AND GENERAL BUSINESS (Continued)

Child Nutrition Services is reccoraending the purchase of Paper Goods for the 94-95 school year. The companies chosen from Quotation Number 8217 were determined based on quality and price. All purchases will be charged to Child Nutrition Services

QUOTATION 8217 "PAPER GOODS" (14 Mailed, 9 Returned)

CARDINAL FOOD BASKETS, SUPERIOR QUALITY #300 SQP 800 Cases @ $8.46 Case/$ .016 each 500 ct/case

DISPOSABLE FORKS, DART #F6BW 6000 Cases @ $3.47 Case/$ .003 each 1000 ct/case DISPOSABLE SPOONS, DART #S6BW 6000 Cases @ $4.70 Case/$ .004 each 1000 ct/case 18 INCH PLASTIC V^P, ANCHOR #PW182 600 Rolls @ $8.70 1 Roll/Case 12" X 2000' CANLINERS, MOBIL #WSS4633 3000 Cases @ $6.50 Case/$ 100 ct/case

.065 each ct

CARPENTER DISPENSER NAPKINS, AMERICAN TISSUE #1950 1300 Cases @ $16.50 Case/$ .002 each 8000 Case (32 bundles @ 250/bundle/case)

DISPOSABLE TOWELS, SCOTT #5701 WYPALL 750 Cases @ $26.00 Case/$ .02 each 1008 ct/case 12 INCH PLASTIC WRAP, McQ MW122 600 Rolls e $5.97 Roll 1 Roll/Case 12" X 2000â&#x20AC;&#x2122;

365.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-13

PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Orders

GRAVER LARGE FOOD STORAGE BAGS, CARLISLE #SFC3339M 800 Rolls @ $6.42 Case/$ .02 each bag 1 Roll(250 bags) ct/case WHITE TABLECLOTHS, FT. HOWARD #842-01 50 Cases @ $25.20 Case/$ .50 each tablecloths 50 ct/case

FOOD MARKETING SPECIALIST 5 OUNCE CLEAR PORTION CUP WITH LID, FABRIKAL #PC 550 5.5 OUNCE TRANSLUSCENT CUP, LID, #345PC 1000 Cases @ $24.20 Case/Cups/$ .009 each cup & $16.75 Case/Lids/$ .006 each lid 2500 ct each/case

NAPCO POLY GLOVES, NAPCO #286-0500 400 Cases @ $5.54 Case/$ .018 each CasedO Boxes @ 100 ct/box)

DISPOSABLE TRAYS, MOBIL #THI-0600 9000 Cases @ $13.2^6 Case/$ .03 each 500 ct/case NACHO BOWLS, 12 OUNCE, MOBIL THl-0012 800 Cases @ $8.94 Case/$ .019 each 500 ct/case

PORTION CUPS, GENPACK F-200 500 Cases @ $22.70 Case/$ 5000 ct/case

004 each

SALAD CONTAINERS, MOBIL CI8-8063 800 Cases @ $14.61 Case/$ .03 each 250 ct/case

HINGED LID CONTAINERS, MOBIL THl-0101 400 Cases @ $9.94 Case/$ .04 each 200 ct/case POLY SANDWICH BAGS, NAPCO #015-6000 500 Cases @ $5.44 Case/$ .005 each 1000 ct/case

f 366.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-14

PURCHASING AND GENERAL BUSINESS (Continued) 1994r-95 Child Nutrition Orders

SYSCO

ALUMINUM FOIL, RenoIds 500 Cases (1 Roll/Case) @ $23.26

WAX PAPER, JAMES RIVER #2 HOSTESS 300 Rolls(25 Cases) @ $27.53 Case/$2.29 each Roll 12 rolls/case 5 OUNCE CLEAR BOWLS, SWEETHEART #DSD5 850 Cases @ $20.26 Case/ $ .02 each 1000 ct/case 4 OUNCE BOWLS, SWEETHEART FS35B 500 Cases @ $6.78 Case/$ .006 each 1000 ct/case 12 OUNCE BOWL, DART #12BWWQ 1000 Cases @ $14.36 Case/$ .014 each bowl 1000 ct/case

2.5 OUNCE MUNCHIE CUP, SWEETHEART #GF25 1000 Cases @ $23.24 Case/$ .023 each cup 1000 ct/case WILLIAM E. DAVIS

FOIL SANDWICH WRAP, PCA RED #W63, BLUE #W62, GOLD #W64 400 Cases @ $48.0k2 Case/$ .019 each 2500 ct/case (5 boxes/500 wraps each box)

QUOTATION 8217 - ALTERNATES BEN E. KEETH

PORTION CUPS, SWEETHEART #200 500 Cases @ $24.75 Case/$ .0049 each 5000 ct/case CARDINAL

NACHO BOWLS, 12 OUNCE, MOBIL THl-0012 800 Cases @ $9.00 Case/$ .17 each 500 ct/case

SALAD CONTAINERS, MOBIL CI8-8063 800 Cases @ $14.78 Case/$ .05 each 250 ct/case

367.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M=15

PURCHASING AND GENERAL BUSINESS (Continued)

HINGED LID CONTAINERS, MOBIL #THl-0101 400 Cases @ $10.02 Case/$ .05 each 200 ct/case

WAX PAPER, JAMES RIVER #2 300 Rolls @ $28.35 Case/$2.36 each Roll 12 rolls/case

CARPENTER FOOD BASKETS, SOUTHERN CHAMPION #0425 800 Cases @ $8.98 Case/$ .17 each 500 ct/case ALUMINUM FOIL, ALUMAX #125 500 Cases (1 Roll/Case), @ $27.42 Case

4 OUNCE BOWLS, SWEETHEART #FS35B 500 Cases @ $7.02 Case/$ .007 LARGE FOOD STROAGE BAGS, SUNBELT #R39MRCL 800 Rolls @ $3.35 Case/$ .026 each Roll 125 Rolls/case

CANLINERS, MOBIL #WSS4633 3000 Cases @ 6.54 Case/$ 100 ct/case

06 each Bag

DISHWASHING GLOVES, WORKWELL #50001 100 Bags(6 Dozen/Case) @ $29.69 Case/$ .82 pair 6 dozen ct/case POLY SANDWICH BAGS, PUTNAM 6 3/4" X 6 1/4 W 1 1/2" Lip 500 Cases @ $4.75 Case/$ .004 each bag 1000 ct/case WHITE PVC FORM FITTING GLOVES, WORKWELL #81078 400 Cases @ $35.10 Case/$ .03 each glove 1000 ct/case

12 OUNCE BOWL, SWEETHEART #SB12Y 1000 Cases @ $35.95 Case/$ .03 each bowl 1000 ct/case GRAVER POLY SANDWICH BAGS, CARLISLE #WF7 500 Rolls @ $14.53/ $ .003each 4000 ct/case 7" x 6 1/2"

1994-95 Child Nutrition Orders

368.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-16 PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Orders

FOIL SANDWICH WRAP, BROWN PAPER GOODS RED & BLUE #5C13 GOLD #5313 400 Cases @ $48.49 Case/$ .019 each 2500 ct/case (5 Boxes/500 ct)

CANLINERS, CARLISLE #SF4046XH 3000 Cases @ $6.39 Case/$ .063 each bag 100 ct/case FOOD MARKETING SPECIALIST 12 INCH PLASTIC WRAP, BORDEN #00012 600 Rolls @ $5.70/Roll 1 Roll/Case 12" X 2000'

18 INCH PLASTIC WRAP, BORDEN #00017 600 Rolls @ $8.60/Roll 1 Roll/Case 18" X 2000' NAPCO POLY GLOVES, NAPCO #286-0500 500 Cases @ $5.54 Case/$ .005 each CasedO boxes @ 100 ct/box)

DISPENSER NAPKINS, FT. HOWARD #381-90 1300 Cases @ $16.54 Case/$ .002 each 8000 ct/case

DISPOSABLE TRAYS, MOBIL #THl-0600 9000 Cases @ $13.26 Case/$ .02 each 500 ct/case 5 OUNCE CLEAR BOWLS, SWEETHEART #DSD5 850 Cases @ $20.42 Case/$ .02 each 1000 ct/case

4 OUNCE BOWLS, MOBIL #THl-OO4 500 Cases @ $8.39 Case/$ .008 each 1000 ct/case

WHITE TABLECLOTHS, FT. HOWARD #842-01 50 Cases @ $25.63 Case/$ .51 each tablecloth 50 ct/case 2.5 OUNCE MUNCHIE CUP, SWEETHEART GF #25 1000 Cases @ $23.42 Case/$ .02 each cup 1000 ct/case

SYSCO

DISPENSER NAPKINS, FT. HOWARD #392-01 1300 Cases @ $16.54 Case/$ .002 each 8000 Case

369,

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-17

PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Orders

DISPOSABLE FORKS, WINKLER EXCELL #FEWB 6000 Cases @ $6.52 Case/$ .006 each 1000 ct/case DISPOSABLE SPOONS, WINKLER EXCELL #SEWB 6000 Cases @ $6.52 Case/$ .006 each 1000 ct/case

DISPOSABLE TOWELS, FT. HOWARD #804-16 750 Cases @ $22.62 Case/$ .03 each 720 ct/case

5 OUNCE CLEAR PORTION CUP WITH LID, SWEETHEART US-5/CUP LUS-45/LID, 1000 Cases Each @ $26.88 Case/Cup/$ .01 each cup & $19.19 Case/Lid/$ .007 each lid 2500 ct each/lid and cup Child Nutrition Services is recommending the purchase of Canned Fruits and Vegetables for the 94 - 95 school year. The items chosen from Quotation Number 8218 were determined based on best quality and price. All purchases will be charged to Child Nutrition Services.

QUOTATION 8218 "CANNED FRUITS AND VEGETABLES" (32 MAILED^, 10 RETURNED)

TODD BROKERAGE GREEN BEANS, ALLEN CANNING #01224 4000 Cases @ $13.43/Case 6/#10 Cans/Case

$ 53,720.00

PORK AND BEANS, ALLEN CANNING #42215 4000 Cases @ $10.95/Case 6/#10 Cans/Case

$ 43,800.00

RANCH STYLE BEANS, ALLEN CANNING #78213 4000 Cases @ $13.69/Case 6/#10 Cans/Case

$ 54,760.00

PINTO BEANS, ALLEN CANNING #35213 4000 Cases @ $10.94/Case 6/#10 Cans/Case

$ 43,760.00

BLACKEYED PEAS, ALLEN CANNING #62213 1008 Cases @ $10.93/Case 6/#10 Cans/Case

$ 11,017.44

/ 6 .

370.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M"18 1994-95 Child Nutrition Orders

PURCHASING AND GENERAL BUSINESS (Continued)

TUNA, CHICKEN OF THE SEA #07087 1008 Cases @ $31.62/Case 6/66 1/2 oz Cans/Case

$ 31,872.96

KEETH AND ASSOCIATES MIXED FRUIT, DEL MONTE #11696 4000 Cases @ $20.62/Case 6/#10 Cans/Case

$ 82,480.00

PEACHES, DEL MONTE #02072 4000 Cases @ $19.37/Case 6/#10 Cans/Case

$ 77,480.00

PEARS, DEL MONTE #12450 4000 Cases @ $19.87/Case 6/#10 Cans/Case

$ 79,480.00

JUNE PEAS, DEL MONTE #06537 4000 Cases @ $13.91/Case 6/#10 Cans/Case

$ 55,640.00

NACHO CHEESE SAUCE, CAMPBELLâ&#x20AC;&#x2122;S (MILD CHEDDAR) #05234 3000 Cases g $32.20/Case 6/#10 Cans/Case $ 96,600.00 SYSCO

CRANBERRY SAUCE, CLEMENTS POPPAS 200 Cases @ $24.69/Case 6/#10 Cans/Case

CORN, OWATANNA TENDERSWEET 4000 Cases @ $17.40/Case 6/#10 Cans/Case

$ 69,600.00

4,938.00

NESTLE

DICED TOMATOES, CONTADINA TIDBITS #34876 3000 Cases @ $10.52/Case 6/#10 Cans/Case

$ 31,560.00

SPAGHETTI SAUCE, CONTADINA SPAGHETTI SAUCE #34876 2016 Cases g $16.89/Case 6/#10 Cans/Case $ 34,050.24

Child Nutrition Services is reconunending the purchase of Delivered Produce for the 94-95 school year. The company chosen from Quotation Number 8220 was determined based on quality and price. All purchases will be charged to Child Nutrition Services

371.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-19 PURCHASING AND GENERAL BUSINESS (Continued)

1994-95 Child Nutrition Orders

QUOTATION NUMBER 8220 PRODUCE (3 MAILED, 2 RETURNED)

CENTRAL OKLAHOMA PRODUCE Actual amount to be used is determined on participation.

Delivery of produce and produce products to schools on all routes. Fixed fee over pound cost is $0.15

Child Nutrition Services is recommending the purchase of Dry Cereal for the 94-95 school year. The items chosen from Quotation number 8221 were based on best quality and price. All purchases will be charged to Child Nutrition Services.

QUOTATION NUMBER 8221 "DRY CEREAL" (3 MAILED, 2 RETURNED)

KELLOGGâ&#x20AC;&#x2122;S DRY CEREAL, KELLOGG'S SELF SERVE BOWLS 7000 CASES, 96/PER CASE $ 11.91 CASE Various Dry Cereal Products TOTAL $83,370.00

Child Nutrition Services is recommending the purchase of delivered crackers for the 94-95 school year. The company chosen for Quotation Number 8224 was determined bases on quality and price. All purchases will be chaged to Child Nutrition Services.

QUOTATION NUMBER 8224 CRACKERS (6 MAILED, 1 RETURNED)

LANCE INC.

372.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-20 PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Orders

Actual amount of purchases is determined by participation on all Cracker Products. Prices range from $4,815 to $9,135

TOTALS ARE BASED ON PARTICIPATION Child Nutrition Services is recommending the purchase of dry goods for the 94 - 95 school year. The items chosen from Quotation Number 8226 were determined based on best quality and price. All purchases will be charged to Child Nutrition Services. QUOTATION NUMBER "DRY GOODS" (21 MAILED, 18 RETURNED)

BROWN SUGAR BROWN SUGAR, DIXIE CRYSTALS 1000 BAGS, 251b/each @ $8.10/bag **10001b(40 Bag) Minimum Shipment**

$ 8,100.00

POWDERED SUGAR, DIXIE CRYSTALS 1000 BAGS, 251b/^ach @ $8.20/bag **1000lb(40 Bag) Minimum Shipment**

$ 8,200.00

GRANULATED SUGAR, DIXIE CRYSTALS 2500 BAGS, 501b/each @ $14.70/bag **10001b(20 Bag) Minimum Shipment**

$36,750.00

OSAGE FOODS, INC. FLOUR, SHAWNEE 2000 BAGS, 501b/each @ $6.15/bag

$12,300.00

WHOLE WHEAT FLOUR, SHAWNEE 750 BAGS, 501b/each @ $7.00/bag

$ 5,250.00

BOOHERâ&#x20AC;&#x2122;S BROKERAGE

SPICES, SEASONINGS, DEHYDRATED PRODUCTS,AND EXTRACTS

ITEM

AMT.

CHILI POWDER GARLIC POWDER ONION POWDER CUMIN CINNAMON, GRND.

450, 51b @ $9.81/each 750, 18 oz @ $2.77 each 350, 18 oz @ $2.21 each 300, lib $2.05 each 300, 41b $6.62 each

SIZE

PRICE

TOTAL $4,414.50 $1,847.59 $ 687.31 $ 615.00 $1,986.00

373.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-21 PURCHASING IkND GENERAL BUSINESS (Continued)

NUTMEG BBQ SPICE CELERY SEED CREAM OF TARTAR MUSTARD, DRY POULTRY, SEASNG. MAJORAM, GRND. CLOVES, GRND. LIQUID SMOKE ITALIAN SEASNG. ALMOND EXTRACT CONFECTIONARY SPRINKLES

350, 500, 250, 300, 300, 400, 300, 90, 250, 100, 100, 100,

$2.36 each 11b 11b $1.52 each 13 oz $1.31 each $5.77 each 24 oz $1.24 each 11b 13 oz e $1.89 each 10 oz $1.39 each 11b $2.36 each Iqt $3.00 each 12 oz $2.09 each Ipt e $2.00 each 61b $8.49 each TOTAL

1994-95 Child Nutrition Orders

826.00 $ 760.00 $ 327.50 $ $1 ,731.00 372.00 $ 756.00 $ 417.00 $ 212.40 $ 750.00 $ 209.00 $ 200.00 $ 849.00 $

$16,960.30

CHILI SEASONINGS, FIESTA 450 Units, 51bs/each @ $9.56/each & $57.36/Case 6/51b containers/case $ 4,302.00 FOOD MARKETING SPECIALIST

VEGETABLE AND FRUIT WHITE, DISCO #FW65 300 Units, 51b/each @ $12.875/each & $77.25/case 6/51b containers/case $ 3,862.50 WORCESTERSHIRE SAUCE, RECKITT/COLMAN/FRENCHS #5308 400 Cases, 1 gal/each @ $3.4475/each & $13.79/Case 4/1 Gal containers/case $ 5,516.00

CUSTOM FOOD PRODUCTS TACO SEASONING, CUSTOM RED LABEL #0784-012-014 6000 Units, 13.5 oz/bag @ $2.33/bag & $27.92/case 12/13.5 oz bags/case $13,900.00

IMPERIAL FOOD

ONIONS, MCCORMICK #79614 1000 Units, 3 Ib/each @ $4.495/each & $26.97/Case 6/3 lb containers/case $ 4,503.99

SYSCO BEEF BASE, LeGOUT #85930 1000 Units, llb/each @ $3.91/each & $46.94/Case 12/llb containers/case $ 3,910.00

CHICKEN BASE, LeGOUT #88530 750 Units, llb/each @ $3.60/each & $43.15/Case 12/llb containers/case $ 2,700.00

374.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-22 1994-95 Child Nutrition Orders

PURCHASING AND GENERAL BUSINESS (Continued)

HAM BASE, LeGOUT #89330 500 Units, llb/each @ $2.34/each & $28.04/Case 12/llb containers/case $ 1,170.00

GELATIN, GENERAL FOODS, JELL-0 BRAND , 1200 Cases, 4.51bs/each @ $3.08/each & $18.48/Case 6/4.51b bags/case $22,176.00 UNDERWOOD FOOD PRODUCTS

DRY SEASONING MARINATE, UNDERWOOD’S OKIE RUB 400 Cases, 51b/each @ $10.50/each & $42.00/case 4/51b containers/case $16,800.00

JACK CURREN ■BAR B-Q SAUCE, TEXAS BBQ #07001 400 Cases, 1 Gal/each @ $4.625/each & $18.50

Child Nutrition Services is recommending the purchase of Frozen Items for the 94 - 95 school year. The items chosen from Quotation Number 8227 were determined based on best quality and price. All purchases will be charged to Child Nutrition Services. QUOTATION 8227 "FROZEN ITEMS" (36 MAILED, 20 RETURNED) JACK CURREN AND ASSOCIATES

CHICKEN NUGGETS, McCARTY FOODS #30519CN 5000 Cases @ $14.00/Case & $ .056 each nugget 244 ct/case $70,000.00 PIZZA, CRISP CRUST STYLE, TONY'S #63615 TM 6000 Cases @ $29.14/Case & $ .3035/slice 96 ct/case

$174,840.00

STRING CHEESE, BAR-S #44409 1000 Cases @ $15.30/Case & $ .1594 each 4/24/loz(61b) per/case

$ 15,300.00

PROCESSED AMERICAN CHEESE, BAR-S #44368 3000 Cases @ $27.80/Case & $1.39 per pound 51b loaf per case $ 83,400.00 SHREDDED CHEDDAR CHEESE, BAR-S #41230

375.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-Z3

PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Orders

3000 Cases @ $30.60/Case & $1.53 per pound 51b per bag per case $ 91,800.00

SHREDDED MOZZARELLA CHEESE, BAR-S #41232 1000 Cases @ $31.60/Case & $1.58 per pound 51b bag per case $ 31,600.00

WILLIAM E. DAVIS FISH NUGGET, COLDWATER #0559 6000 Cases @ $21.50/Case & $ .13 each nugget 160 ct/case $129,000.00

POTATOES, HASH BROWNS, SIMPLOT #36248 5000 Cases @ $7.11/Case & $ .07 each patty 96 ct/case (201b case wt.)

MIDWEST BROKERAGE 2 OZ BEEF PATTIES, GORGES #CN8124 5500 Cases @ $23.27/Case & $ .2327 each patty 100 ct/case **50001b Minimum Shipment** $127,985.00

3 OZ BEEF PATTIES, GORGES #CN9090 3000 Cases @ $32.75/Case & $ .3638 each patty 90 ct/case **50001b Minimum Shipment** $ 98,160.00

POTATOES, TATOR TOTS, LAMB-WESTON #H30 3000 Cases @ $10.32/Case & $ .06 each 6/51b pack per case **400 Case Minimum Shipment**

$30,960.00

FOOD SERVICE SALES BEEF RIB SHAPED PATTIES, MULTIFOODS (FREDS) #7171 1500 Cases @ $26.94/Case & $ .269 each patty 100 ct/case (Patty is 2.25 oz) $ 40,410.00 SAUSAGE IN A PANCAKE, STATE FAIR #70481 5000 Cases, @ $10.76/Case & $ .224 each 48 ct/case

$ 53,800.00

SAUSAGE LINKS, JONES #18505 3000 Cases @ $12.90/Case & $ .08 each link 160 ct/case $ 38,700.00

SAUSAGE PATTIES, JONES #018750 3000 Cases @ $12.60/Case & $ .157 each patty 80 ct/case $ 37,800.00

■/

376.

MINUTES OF THE REGULAR MEETING OF JUL¥ 11, 1994

M-24

PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Orders

PANCAKES, KRUSTEAZ #731-7100 2500 Cases @ $13.20/Case & $ .06 each pancake 216 ct/case $ 33,000.00

KEETH AND ASSOCIATES

EGG ROLLS, MINH #69349 1800 Cases @ $24.00/Case & $ 60 ct/case **1000lb Minimum shipment**

40 each Egg Roll $ 43,200.00

BISCUITS, BRIDGEFORD #6185 6000 Cases @ $10.45/Case & $ .1045 each biscuit 100 ct/case **200 Cases Minimum Shipment** $ 62,700.00 SLICED TURKEY, WILSON #68037 3000 Cases @ $16.38/Case & $ .085 per serving 6/llb (192 slices) per case **5001b Minimum Shipment** $ 49,140.00 FLOUR TORTILLAS, CANDYS #10251 3000 Cases @ $14.35/Case & $ .049 per serving 12/24(288) ct/case $43,050.00

6 OUNCE FRUIT JUICE, ARDMORE FARMS 3500 Cases @ $8.91/Case(#41630-Orange Juice, @ .12/ea $8. OO'/Case^ #41632-Apple Juice, @ .11/ea $10.50/Case(#41635-Grape Juice, @ .15/ea 70/6oz per case **600 Cases Minimum Order**

FOOD MARKETING SPECIALISTS, INC. BREADSTICKS, RICH PRODUCTS #10532 1500 Cases @ $10.00/Case & $ .0313 each breadstick 320/1 oz breadsticks ct/case $ 15,000.00 FROZEN TOPPING, RICH PRODUCTS #2014 300 cases @ $12.60/Case & $1.05 per (32oz) 12/32 oz per case $

3,780.00

SYSCO EGGS, FROZEN WHOLE, WAULDBAUM #51164 1200 Cases @ $18.15/Case & $ .0756 cost/serving 6/51b packages (240 servings per case) $ 21,780.00 GROUND TURKEY, LONGMONT #50200 6000 Cases @ $11.60/Case & 4 .58 per pound 2/lOlb packages per case $ 69,600.00

377.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-25 PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Orders

CHOCOLATE CHIPS, AMBROSIA #8457 600 Cases @ $9.78/Case & $. 97 each pound 101b containers $

5,868.00

JIM WOOD MARKETING, INC. STRAWBERRIES, VIP FROZSUN 1000 Cases @ $28.08/Case 6/6.51b containers per case

$ 28,080.00

ACTION

FRENCH TOAST, PIERRE #1858 2500 Cases @ $19.44/Case & $ .243 per stick 80 ct/case $ 48,600.00

CHICKEN STRIPS, PIERRE #9832CN 3500 Cases @ $31.36/Case & $ .078 per nugget 400 ct/case $109,760.00 BUTTRY TAYLOR

FROZEN FRUIT CUP, MAZZONE JUICY SUPREME 2500 Cases @ $10.89/Case & $ .113 per cup 96/3oz cups per case^ $ 27,225.00 KRAFT MIXED VEGETABLES, KRAFT PREMIER #0803312 1000 Cases @ $9.40/Case l/201b container **Must Ship before January 31, 1995**

9,400.00

BOOHER ROAST BEEF, ECKRICH #30329 500 Cases @ $34.68/Case & $ .090 per slice 6/21b (384 l/2oz slice)per case $ 17,340.00

Child Nutrition Services is recommending the purchase of frozen items for the 94 - 95 school year. The items chosen from Quotation Number 8233 were determined based on best quality and price. All purchases will be charged to Child Nutrition Services.

378 .

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-26

PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Orders

Child Nutrition Services is recommending the purchase of armored car transportation for the 94-95 school year. The company chosen trom Quotation Niimber 8230 was determined based on price. All purchases will be charged to Child Nutrition Services. QUOTATION 8230 ARMORED CAR TRANSPORTATION

LOOMIS, INCORPORATED PICK UP PER SCHOOL: $ 12.00 (FOR ALL DESIGNATED SCHOOL SITES)

ALTERNATE COMPANY

TOTAL $ 44,472.00

BRINKS, INCORPORATED

PICK UP PER SCHOOL: $ 13.50

Child Nutrition Services is recommending the purchase of Dry Goods Staples for the 94-95 school year. The items chosen from Quotation Number 8232 were determined based on best quality and price. All purchases will be charged to Child Nutrition Services. QUOTATION NUMBER 8232 "DRY GOODS STAPLES" (34 MAILED, 16 RETURNED) SYSCO

Salt, Iodized with KI, Sysco 1338, 300 bags, 25 lb. $1.99/bag.

$597.00

Spaghetti, 10 inch length, 100% durum wheat, semolina, OB Macaroni, 400cases 8.44/case

$3346.00

Pancake Syrup, Garden Club, 4/1 gallon, 600 cases, $9.34/case

$5604.00

OSAGE

Rice, long grain white rice. Producers Rice Mill 25 lb. bag, 400 bags, $5.02/bag

$2008.00

Rolled Oats, quick-cooking, Can-Oat Milling 8/42 oz., 900 cases, $10.06/case

$9054.00

379.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-27 PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Orders

BUTTRY-TAYLOR Maraschino cherries. Pennant, 6/ 1/2 gallon 200 units, $38.00/unit

$7600.00

ACTION Yeast, Fleischmann's #2133, 12/2 lb., 150 cases, $27.00/case

$4050.00

Cereal, Wheat, Maypo #43051, 12/28 oz., 300 cases, $12.50/case

$3750.00

Vinegar, white, Fleischmann's #6501, 6/1 gallon, 400 cases, $5.90/case

$2360.00

EXECUTIVE FOOD SALES

Graham crackers. Sunshine #26037, 2/180 pkgs, 1500 cases, $8.84/case

$13,260.00

WILLIAM E. DAVIS

Potato Granules, Basic American, 6/5.5 lb. 600 cases, $22.04/case A Edibowls, Candy's , 36 count, 500 cases, $13.42/case

Baking soda. Major, 24/1 lb. 1000 units, $9.93/case

$13,224.00 $6710.00 $9930.00

PREMIER BROKERAGE

Stuffing, Gourmet #T501, 6/1.75 lb., 200 cases, $12.00/case

$2400.00

FOOD MARKETING SPECIALISTS

Nacho Shells, Orbit, 3/2 lb., 4500 cases, $3.25/case

$14,625.00

MIDWEST BROKERAGE Juice 11.5 oz., Welch's, 24/case, 30,000 cases, $6.03/case

$180,900.00

380.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-28 1994-95 Child Nutrition Orders

PURCHASING AND GENERAL BUSINESS (Continued)

FOOD SERVICE SALES Gravy mix, Shawnee Mills #289062808, 6/1.5 lb 600 cases, $9.75/case

$5850.00

ALTERNATES

WILLIAM E DAVIS Salt, North America, 25 lb. bag, 300 bags, $2.40/bag '

Yeast, Fleishmann's, 12/2 lb., 150 cases, $31.08/case

$720.00 $4662.00

FOOD MARKETING SPECIALISTS Rice, long grain white rice, Riceland #5593 25 lb., 400 bags, $5.46/case .

$2184.00

SYSCO

Maraschino Cherries, Sysco #11004, 6/ 1/2 gal 200 units, $38.44/case Graham Crackers, Sunshine, 180/2 ct., 1500 cases, $9.68/case "

$7688.00

$14,520.00

ACTION FOODSERVICE Rolled oats, quick cooking, Maypo #43103 8/42 oz., 900 cases $10.75/case

$9675.00

JACK CURREN AND ASSOCIATES Cereal, wheat, 3 minute brand # 12950, 12/28 oz.,300 cases, $13.75/case Pancake syrup, Mrs. Butterworthâ&#x20AC;&#x2122;s #97160, 4/1 gallon, 600 cases $16.60/case

$4125.00

$9960.00

381.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-29 PURCHASING AND GENERAL BUSINESS (Continued)

1994-95 Child Nutrition Orders

BUTTRY-TAYLOR

Spaghetti, OB Macaroni #23006, 20 lb., 400 cases, $8.90/case

$3560.00

FOOD SERVICE SALES

Vinegar, white. Garden Club #608056100, 4/1 gallon, 400 cases, $5.00/case

$2000.00

Baking Soda, Borden #3186188, 12/1.5 lb. 1000 units, $9.14/unit

$9140.00

KEETH AND ASSOCIATES

Potato Granules, Idahoan 203AC, 6/5 lb., 600 cases, $20.70/case

$12,420.00

PREMIER Fruit drink 11.5 oz., Tropicana, 24/case, 30,000 cases $6.00/case

180,000.00

QUOTATION 8233 "FROZEN ITEMS" (35 MAILED, 16 RETURNED) EXECUTIVE FOOD SALES

FRANKS, FARMLAND #812547 4000 Cases @ $7.80/Case & $ .0975 each 80 ct/case

$ 31,200.00

KEETH AND ASSOCIATES FOOTLONG FRANKS, WILSON #15131 2000 Cases g $10.10/Case & $ .1683 each 60 ct/case

$ 20,200.00

HOT WING, BRAKEBUSH BROTHERS #6114 1008 Cases @ $25.80/Case & $2.15/lb 180-228 ct/case(15-19 piecs/lb)

$ 26,006.40

WILLIAM E. DAVIS CORN DOGS, STATE FAIR #9488 7000 Cases @ $8.13/Case & $ .169 each 48 ct/case

$ 56,910.00

382.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-30

PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Orders

MIDWEST BROKERAGE SLICED HAM, TYSON PORK #13009 4000 Cases @ $22.40/Case & $ .070 each slice 320 Slices/case (.5 oz/slice) **50001b Minimum Shipment** $ 89,600.00

HOT LINK, TYSON PORK #11219 1008 Cases @ $14.90/Case & $ .298 each link 50 ct/case **50001b Minimum Shipment** $ 15,019.20

BREAKFAST BURRITO, FERNANDO'S #10161 1008 Cases @ $29.39/Case & $ .3265 each 90 ct/case **20001b Minimum Shipment**

$ 29,625.12

BUTTRY-TAYLOR BOLOGNA, LAND-O-FROST #92205 1008 Cases @ $21.00/Case & $ .033 each/slice 4/51b ct/case $ 21,168.00

JIM WOOD FROZEN CORN, VIP BASIC VALUE 1008 Cases @ $14.75/Case & $ .153 per/portion(cob) 96 ct/case $ 14,868.00

BREAKFAST PIZZA, BETTER BAKED #9544S 1008 Cases @ $40.85/Case & $ .272 each slice 150 ct/case $ 41,176.80 EXECUTIVE FOOD SALES BURRITO, RODRIGUEZ #7077A 1008 Cases @ $16.81/Case & $ .28 each 60 ct/case

$ 16,944.48

Child Nutrition Services is recommending the purchase of Staples and Condiments for the 94-95 school year. The items chosen from Quotation Number 8235 were determined based on the best quality and price. All purchases will be charged to Child Nutrition Services. QUOTATION NUMBER 8235 "CONDIMENTS" (25 MAILED, 11 RETURNED)

383.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-31

PURCHASING 2kND GENERAL BUSINESS (Continued)

1994-95 Child Nutrition Orders

WILLIAM E DAVIS

Salad Dressing, Garden Club, 4/1 gallon, 400 cases, 11.54/case INDIVIDUAL SALAD DRESSING-BORDEN $7.40 Bleu cheese @ Classic Italian @ $5.52 French @ $4.98 $6.32 Buttermilk @ 1000 island @ $6.14

$4616.00 $4856.00

KEETH AND ASSOCIATES Catsup, tomato, Del Monte #01340, 6/#10 cans, 2000 cases, $14.12/case

$28,240.00

Pickles, Dill spears, Vlasic #40800, 6/#10 cans, 1008 cases, $19.85/case

$20,008.80

ACTION FOODSERVICE

Pourable Ranch Dressing, Henri's #1689, 4/1 gallon, 1000 cases, $22.95/case

$22,950.00

KRAFT Individual jelly, Kraft #0063941, 200/ 1/2 oz. 1500 cases, $5.35/case

$8025.00

Individual honey, Kraft #0064170, 200/ 1/2 oz., 100 cases, $7.80/case

$780.00

Sweet-N-Sour sauce, Kraft #0065805, 200/ .75 oz., 750 cases, $9.98/case

$7485.00

AL SHANBOUR AND ASSOCIATES Jelly, Baumer foods, #10017, 6/#10 cans, 1000 cases, $22.06/case

$22,060.00

FOODSERVICE SALES

Catsup, individual, Borden #BORL023, 200/case, 2016 cases, $3.44/case

$6935.04

Mustard, individual, Borden #BORL066, 200/case, 1000 cases, $2.38/case

$2380.00

384.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-32

1994-95 Child Nutrition Orders

PURCHASING AND GENERAL BUSINESS (Continued)

Salad Dressing, individual, Borden #BORL162, 200/case, 1008 cases, $4.34/case

$4374.72

HEINZ Pickles, Dill spears, Heinz #63830 6/#10 cans, 1008 cases, $16.85/case

$16,984.80

ALTERNATES ACTION FOODSERVICE Salad Dressing, Henri's #8399, 4/1 gallon 400 cases, $14.30/case

$5720.00

HEINZ

Catsup, tomato, Heinz 51290, 6/#10 cans, 2000 cases, $16.18/case

$32,360.00

KEETH AND ASSOCIATES

Pourable Ranch dressing. Hidden Valley Ranch #05620, 4/1 gallon, 1000 cases, $24.65/case

$24,650.00

OSAGE

Catsup, individual, Stickney & Poor #K1301 1000/case, 2016 cases, $10.98/case

$22,135.68

Mustard, individual, Stickney & Poor #SD12O2 200/case, 1000 cases, $3.56/case

$3560.00

Salad dressing, individual, Stickney & Poor 200/case, 1008 cases, $3.98/case

$4011.84

INDIVIDUAL SALAD DRESSING French #FD300 @ Italian #ID300 @ 1000 Island #TI300 @ Ranch #RD300 @

$6.18 $5.56 $6.17 $7.74

$5128.00

WILLIAM E DAVIS Jelly, Grape Flavored, Garden Club, 6/#10 cans 1000 cases, $24.17/case

$24,170.00

385.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M-33 PURCHASING AND GENERAL BUSINESS (Continued)

Jelly, individual, Borden A7kA5128, 200/case 1500 cases, $4.29/case

1994-95 Child Nutrition Orders

$6435.00

SYSCO Honey, individual, Serva a Portion, 200/case 100 cases, $5.48/case

$548.00

Sweet-N-Sour sauce. Taste Pleaser, 100/case 750 cases, $5.57/case

$4177.50

Child Nutrition Services is recommending the purchase of ice cream for the 94-95 school year. The items chosen from Quotation Number 8242 were determined based on best quality and price. All purchases will be charged to Child Nutrition Services. QUOTATION NUMBER 8242 "ICE CREAM" (3 MAILED-1 RETURNED)

BLUE BELL CREAMERY

Various Ice Cream Products Actual amount purchased is determined by participation on all ice cream products. Prices range from $1.68 to $2.44

386.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-34

PURCHASING AND GENERAL BUSINESS (Continued) Asbestos Abatement

Bond Funds; Asbestos Abatement At John Marshall High School, Moon Middle School, & Webster Middle School

Approval for the expenditure of Bond funds for asbestos abatement at John Marshall High School, Moon Middle School, and Webster Middle School by the following contractors who submitted the low bids; Contractors

School

Environmental Action Company Asbestos Handlers Environmental Action Company

John Marshall High $10,843.88

Cost

Moon Middle Webster Middle

$14,213.00 $18,740.00

These expenditures, in the total amount of $43,796.88, are to be charged to Bond fund accounts 431-000-4300-450-000-0000-000-OPU (Operational Unit). Range Hoods

Range Hoods: Southeast High School, Classen High School, Nichols Hills Elementary School & Burbank Elementary School

Approval to purchase range hoods for the re-opening of 3 full service schools and 1 satellite school for the 1994-95 school year (Southeast High School, Classen High School, Nichols Hills Elementary School, and Burbank Elementary School). This expenditure, in the total amount of $102,906.35, is to be charged to Child Nutrition Services. (12 mailed - 3 returned) These purchases will be made from the following companies;

Curtis Restaurant Supply Oswalt Company Quality Stainless TOTAL Floor Renovation Classen High School

Plumbing Supplies, Tile, & Fixtures

Bond Funds;

$ 24,729.35 $ 60,877.00 $ 17,300.00 $102,906.35

Classen High School Floor Renovation

Approval to change the tojtal bid proposal cost for Classen High School floor renovation from $155,731.00 to $165,731.00 (Bond Funds) due to error on contractor's original proposal documents. This contractor (Cooley Constructors) will still remain the low bidder with the addition of the requested increase. This project was originally approved at the Board of Education meeting of June 29, 1994. F.

Bond Fund;

Plumbing Supplies, Ceramic Tile, & Fixtures

Approval to purchase plumbing/ceramic tile and supplies (water closets, lavatories, urinals, floor tile, wall tile, etc.) for use at various schools from the following companies who submitted the low quotations (13 mailed - 6 returned);

Norman Plumbing Supply Company Ferguson Enterprises, Inc. Central Plumbing Supply Acme Brick Company TOTAL These purchases are to be charged to Bond Fund 4700-740-000-0000-000-770.

;

40,986,81 6,692.56 21.00 32,977.32 $ 80,677.69

account 531-105-

387.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994

M=35 PURCHASING AND GENERAL BUSINESS (Continued) G.

Bond Fund; Repair & Refinish Gym Floors At Taft, Classen Schools

Southeast,

Repair & Refinish Gym Floors

Request approval for Beckett Brothers to repair and refinish gym floors at Taft, Southeast and Classen Schools from Beckett Brothers Floor Company (7 mailed - 1 returned). This expenditure, in the total amount of $22,108.00, is to be charged to Bond Fund account 531-112-4700-430-000-0000-000-000. H.

Bond Fund; Purchase Furniture For Southeast, Classen, Cleveland, and Nichols Hills Schools

Approval to purchase furniture (desks, chairs, cabinets, etc.) for use at Southeast, Classen, Cleveland and Nichols Hills Schools from the following companies who submitted the low quotations on specifications and/or general conditions (6 mailed - 3 returned): Thompson Book & Supply Company Indeco Sales Inc. Virco Mfg. Corporation TOTAL

Furniture For Southeast/ Classei Cleveland, & Nichols Hills

26,775.10 14,154.40 154,849.00 $ 195,778.50 $

These purchases are to be charged to Bond Fund account 531-1124700-430-000-0000-000-000.

UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE)

CITIZENS'

COMMENTS

(NONE) BOARD

MEMBER S'

COMMENTS

Mr. Wayne Dempsey said with some of the problems being encountered in other areas of the bond issue projects, it was good to see all the roofing work going on throughout the district. Concerning the problem area, Mr. Dempsey said he did not feel that any Board member had lied. He said the Board had operated in good faith on the information provided and made the best and most sound decisions possible.

Mr. Dempsey noted that during an earlier portion of the meeting some patrons talked about moving children and the psychological affects of busing. He said African-American children, for the last 20 years, have taken the brunt of busing. In Oklahoma City Public Schools, students are prepared to be citizens of the real world and he hopes this continues. He urged the patrons to appreciate the good things the district is attempting to do, to work toward tearing down the barriers of separation, and move forward to a more positive day for all people of Oklahoma and the district. Regarding the Arcadia situation, Mrs. Terri Silver said busing children that distance is probably not good, but the patrons who have sent petitions from Arcadia are only a small portion of that community. She said one of the petitions she received was addressed to a Board member in the Edmond school district and speaks to the equal and orderly development of Edmond both East and West.

BOARD MEMBERSâ&#x20AC;&#x2122; COMMQfTS

388.

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-36

BOARD MEMBERS' COMMENTS (Continued) Mr. Ron Bogle said for the record, when the times comes for the Arcadia issue to be addressed, that portion of the district should not be parceled out. Rather, the Board should look at the total issue of whether the area belongs in the Oklahoma City Public Schools or the Edmond Public Schools

Mr. Frank Kellert said the district has already committed $450,000 of taxpayer funds to the Arcadia community. He said he did not know the consequences of not fulfilling that obligation. He said when the bond issue was being discussed, the Board did not hear comments about not committing almost one-half a million dollars to that community. Mr. Kellert requested a legal opinion regarding the Board's obligation to the taxpayers to fulfill that commitment. Mr. Tom Yeargain said he was pleased to see work being done on bond projects through his district. He said he was not in agreement with changing the names of existing schools as proposed by the Latino Community Development Agency. As new schools are built that would be the time to discuss the choice of names. Mr. Leo Hise welcomed Mr. Bogle back from vacation and congratulated him on his position as Vice-President of Oklahoma City University. He said each Board member is going through difficult decision-making processes with both the bond issue and budget constraints but, each member of the Board brings their own diverse opinions and valid points. That's what makes the Board a composite representation of the school district.

Mr. Hise said he did not see the validity of the patrons's request from Arcadia. He said those making the request did not participate in the public educational system available to them. EXECUTIVE

SESSION

MR. LEO HISE ANNOUNCED THAT AN EXECUTIVE SESSIONS WOULD NOT BE NEEDED. ADJOURNMENT R. #12 ADJOURNMENT 9:08 P.M.

There being no further business, the meeting adjourned at 9:08 p.m. motion for adjournment was made by Wayne Dempsey and seconded by Yeargain. On roll call, the votes were as follows: Mr. Bogle, aye; Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Hise, aye. All aye.

The Tom Mr. Mr.

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

nute Clerk

4iaui Mj^autes

approved

by the ! 1994.

Board

Education

this

j____

day

389 .

MINUTES OF THE REGULAR MEETING OF JULY 11, 1994 M-37

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

)

I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. Witnesajny hand and seal of this School District this

Zday

_____ , 1994.

Clerk, Oklahoma 'City Board of Education

(SEAL)

A 390.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JULY 18,

1994, AT 7:00 P.M. PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

ORDER

CALL TO ORDER

Mr. Leo Hise called the meeting to order. Mrs. Thelma R. Parks gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

Roll Call established that all seven present. INTRODUCTION

(7)

members of the Board were

VISITORS

(NONE) M E M B E R Sâ&#x20AC;&#x2DC;

BOARD 1.

BUSINESS

Arcadia Attendance Area

Consideration of request to release a portion of the Arcadia attendance area from Independent School District No. 89 in order that it can be annexed to another school district(s).

Option 1;

Recommend request be approved

Option 2:

Recommend request be denied

Citizen Comments 1.

Karla S. Mahon, Patron, Arcadia area, requested that part of the Arcadia area be released for annexation to other school districts.

BOARD MEMBERS' BUSINESS

391.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-2 BOARD MEMBERS' BUSINESS (Continued) /

DISCDSSICW RE: ANNEXATION OF ARCADIA

AMENDED MOTION Motion: Second:

Ron Bogle Terri Silver

MOVE THAT THE BOARD ACT TO FULLY DEANNEX ARCADIA AND IMPLEMENT THIS ACTION BY PROCESS OF RESOLUTION PETITION AS OUTLINED IN THE MEMORANDUM FROM GENERAL COUNSEL. (BY THE PROCESS OF PETITION - AN ELECTION IS CALLED ON FILING OF A PETITION BY A MAJORITY OF THE SCHOOL DISTRICT'S ELECTORS IN THE AREA TO BE ANNEXED. A MAJORITY OF THE ELECTORS IS A NUMBER OF ELECTORS GREATER THAN 50% OF THE VOTERS VOTING IN A REGULAR ELECTION OF THE DISTRICT IN THE PRECEDING FIVE YEARS. [70 O.S. SUPP. 1993, SECTION 7-101.])

DISCUSSION

Mr. Ron Bogle said that the exact language of the process would be left to Legal Counsel. His motion however, was to proceed fully in the deannexation of the entire area known as Arcadia. Mr. Bogle also noted that no mention was made of what school district would accept this area and that would need further study. Mr. Wayne Dempsey spoke against the motion, suggesting that this district should not deannex the area unless a majority of the citizens make this desire known to the Board. He said the Oklahoma City Public Schools took the Arcadia area at a time when it was in difficulty, and the district has done the best possible job under the circumstances to provide services to the students of that area. Mr. Dempsey said he did not favor the motion and felt this was not an appropriate time to ask the citizens of Arcadia. He said the majority of citizens had not expressed this desire. He hoped that the Board was not sending a message to the Arcadia patrons that the Oklahoma City School System was not interested in their area. Mr. Bogle said he agreed with Mr. Dempsey's comments and amended his motion from using a Process of .Resolution to the Process of Petition. Mrs. Terri Silver said before the Board takes action, a petition should be distributed for presentation to the Board.

Speaking to the motion, Mr. Cleeta John Rogers, General Counsel, the motion tells the civic leaders of Arcadia the Board's ideas, so that the citizenry would know if a petition would be viable.

Mrs. Silver said she did not feel it was the Boards place to encourage or discourage the Arcadia patrons.

Mr. Bogle said he did not want not want the residents to feel patrons. Rather, this action of the people in this area. desires of the residents.

his remarks to be misinterpreted. He did the Board had turned their backs to those was a way to improve the quality of life He said he was trying to respond to the

Mr. Frank Kellert said he was disappointed with the proposed boundaries. Other students have transportation problems and ride buses for longer periods of time. He suggested the area should be handled as a whole and expressed concerns about the receiving district(s); their intent to receive this area; Bond issue funds which are designated for that area; and the disposition of the property. Mr. Rogers, General Counsel, said if it was the desire of the Board to move forward with this action, they could simply approve a motion stating that desire. He said the motion should designated that the

392.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-3 BOARD MEMBERS' BUSINESS (Continued)

entire area was to be deannexed. The patrons could then move forward with a petition requesting deannexation. Also the receiving district's Board of Education would need to approve receiving the area. The last process would be for an election to be held to show if the voters of the area would approve the deannexation. He said if the property were to be transferred to another district, the money expended from the Bond issue would go to the receiving district and would be paid out of that district's funds.

DISOJSSICN RE: ANNEXATICW OF ARCADIA

Mrs. Thelma R. Parks asked if a portion of the Arcadia attendance area is requesting to deannex, what would happen to the other portion of that area? Mr. Bogle clarified that his amended motion spoke deannexation of the area and not just a portion.

to the

complete

Mr. Kellert asked General Counsel if the Board would first need to vote to deannex the area and then the rest of the process could begin. Mr. Rogers, General Counsel, said that would be one way; another would be for the district wishing to receive the area to pass a resolution of acceptance and then bring that resolution to our Board for approval of disapproval. Mr. Tom Yeargain asked if there had been conversation with Edmond Public Schools as to their intent to receive this area. Mr. Bogle said the Arcadia area may not go intact to one district. References had been made that other districts which absorb some portions. Informally, he had contact with one representative from Edmond who stated that district would be interested in exploring the issue. Mr. Dempsey said if it was the intent of the Board to deannex the Arcadia area, they should simply vote to proceed. He pointed out there was another area that had repeatedly expressed a desire for deannexation and he felt that both areas should be treated equally. Mr. Leo Rise noted that the Arcadia attendance area was surrounded by four different school districts. He said, according to State Law, it appears that the citizenry should act first. MR. RON BOGLE WITHDREW THE SUBSTITUTE MOTION.

AMENDED

MOTION AND MADE

THE

FOLLOWING

SUBSTITUTE MOTION MOTION: SECOND:

Ron Bogle

MOVE THAT THE BOARD EVALUATE FULLY DEANNEXING ARCADIA AND INVITE INTERESTED CITIZENS TO ENTER INTO A PETITION PROCESS TO INDICATE THEIR INTEREST IN ACCORDANCE WITH STATE LAWS.

MOTION DIED FOR LACK OF A SECOND. MOTION: SECOND:

R. #13 "f REQUEST DENIED PCÂ» ARCADIA TO BE ANNEXED

Wayne Dempsey Thelma R. Parks

MOVE TO APPROVE ITEM 1, OPTION 2 (RECOMMEND REQUEST BE DENIED)

ROLL CALL:

Mr. Mrs. Mrs. Mr.

MOTION CARRIED 7-0.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

393.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994 M-4 BOARD MEMBERS' BUSINESS (Continued) 2.

New Board Policy J-42:

SCHOOL UNIFORMS

Approval of New Board Policy J-42; SCHOOL UNIFORMS as listed on the following pages. (First reading at the July 5, 1994, Board Meeting.) #14 APPROVAL OF POLICY J-42: 3CEIOOL UNIPOEttlS

MOTION: SECOND:

Terri Silver Frank Kellert

MOVE FOR APPROVAL OF ITEM 2 (POLICY J-42:

ROLL CALL:

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

SCHOOL UNIFORMS) AS MODIFIED.

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mr. Wayne Dempsey expressed concern that the policy was not specific enough; the policy should encompass the entire district; and should detail under what circumstances uniform dress would be allowed and why. He said the regulation should include language that every child in a designated school would wear uniform dress; or would not wear uniform dress; or students that did not wear uniform dress would be transferred. Mr. Leo Hise said he last sentence of the first paragraph should have the word "organizations" deleted and should read "patrons of that school". Mr. Frank Kellert said what was being addressed was compliance and enforcement. According to Legal Counsel, the matter of uniform compliance must be a voluntary act and could not be enforced by law. He said the remedy to transferring students was not acceptable or appropriate under the law. Mr. Kellert said there were matters that could be prevented as stated in the present dress code policy i.e., clothing that would create an unsafe environment such as gang attire, anything that advertised or promoted substances that are illegal, and inappropriate or provocative attire. He said in public schools the courts do not support the removal of the constitutional right of a student by majority vote. Mr. Kellert said he would support to policy on the limited basis of the district having a framework to work under with forthcoming regulations being thoroughly researched by Legal Counsel. Mrs. Terri Silver supported changing the word "endorses" to "permits" in the first paragraph.

Mr. Dempsey said the Board needs to take a stand and support what the Board believes to be correct for the district. He said the Board's position as a body should be clear-cut for the patrons on this issue. He said the usage of the word "permit" weakens the intent of the Board. Mr. Ron Bogle said the policy was a symbolic yielding to the school site for decision making and notice that the Board supported the wishes of the local schools in these matters. He suggested the words "endorses" or "supports" rather than "permits". Mr. Kellert said to show support for site-based decision making, the Board should endorse the program. However, various schools need to be aware that there may be exceptions that must be dealt with at the building level. Mrs. Thelma R. Parks said she could support the policy if there is mutual agreement by building administration and patrons and if the students will not be penalized for not wearing uniform dress.

394.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-5 BOARD MEMBERS' BUSINESS (Continued)

Dr. Betty G. Mason said research by staff has shown in school districts where uniform dress has been successful, once a school adopts uniform dress the students voluntarily comply.

Mr. Bogle said the Board should be more specific on the expectations from the schools regarding what constitutes majority desire. Mr. Leo Hise said the background of the policy is that a particular elementary school asked for permission to develop a program for uniforms approximately three years ago. However, at that time the policy pertained to individual schools. He said he asked this policy to be brought forward so all schools would be covered.

Mrs. Parks requested the policy begin with the second sentence and that the first sentence be deleted.

395.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-6 BOARD MEMBERS'' BUSINESS (Continued)

7-13-94

A-2 OKLAHOMA CITY PUBLIC SCHOOLS

POLICY:

J-42

900 NORTH KLEIN. OKI.AIl().MA CITY. OK 7.3106

"Establishing Excellence"

â&#x20AC;¢ADOPTED;

REVISED:

SCHOOL UNIFORMS The Board of Education believes that school uniforms can provide a

means

improving

clothing,

school

and

spirit,

increasing

eliminating security

peer

pressure

schools.

The

Board of Education endorses school uniforms at schools where the principal and parent patron organizations together express such a preference.

The Superintendent

charged with the

responsibility for deve-

loping and enforcing administrative regulations which will govern

schools

that

opt

for

school

uniforms.

Said

regulations

will

delineate the approval process and conditions under which schools may institute the use of uniforms.

J. 42:

396.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-7 BOARD MEMBERS' BUSINESS (Continued) Board Policy G-43;

PERSONNEL PROTECTION AGAINST RETRIBUTION

Approval of new Board Policy G-43: PERSONNEL PROTECTION AGAINST RETRIBUTION as listed. (First reading at the July 5, 1994, Board Meeting.)

ORIGINAL MOTION

MOTION: SECOND:

Thelma R. Parks Wayne Dempsey

MOVE FOR APPROVAL OF ITEM 3 AS LISTED. AMENDED MOTION MOTION: SECOND:

/ '

Wayne Dempsey Terri Silver

MOVE THAT POLICY G-43: PERSONNEL PROTECTION AGAINST RETRIBUTION BE POSTPONE UNTIL THE SECOND BOARD MEETING IN AUGUST. ROLL CALL:

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION

Mr. Ron Bogle asked about the reporting of violations to the Office of General Counsel instead of the Office of the Superintendent or Personnel, noting he was absent during the first discussion on July 5. Mr. Wayne Dempsey said the intent was to allow personnel with concerns to have a separate entity to file complaints that was distinct from the Superintendent's office. He said it might be more appropriate for the complaints to go to the office of the Board Clerk since the office of General Counsel might be involved in the investigation of complaints.

Dr. Betty G. Mason said in the proposed policy it stated that the findings will be brought to the superintendent's office and the President of the Board. She said the findings would then be forwarded to the Board. Dr. Mason said it would be agreeable with her to the complaints to first go to either the General Counsel or Board Clerk's office. Mr. Bogle asked if the superintendent would be notified of a complaint prior to the Board receiving the results. Dr. Mason said that had not been directly addressed, but that her office and the office of the Board Clerk work closely together and she felt she would be made aware of complaints. Mr. Bogle said he agreed with Mr. Dempsey that the office of General Counsel could be involved in some way at a later date, and the Board should consider having the reporting process go to the Board Clerk's office. He also said the language of "substantiated claim" was good. He said the Board did not want to create a situation where employees would be allowed to intimidate others, file frivolous claims, or file claims intended to do harm to others. He said misuse of the policy would not be tolerated and would result in a reaction by the administration.

R. #15 POSTPOJE POLICY G-43: PERSONNEL PROTECTION AGAINS RETRIBOTICWI UNTIL SBOCWD MEETING IN AUGUST

397.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-8 BOARD MEMBERS' BUSINESS (Continued)

DISCUSSICN OF

PCXiICY G-43: PERSONNEL PROTECTION AGAINST RETRIBUTION

Mrs. Thelma R. Parks asked who would investigate a claim after it had been filed. She suggested that the complaint be reported to the office of the Board Related Services and then in conjunction with Legal Counsel make a recommendation to the Board. She said the investigation should be performed by an attorney. Mr. Cleeta John Rogers, General Counsel, said the working conditions between the office of the Superintendent, Board Related Services, and his office was a open and close relationship. He said the process would need a check and balance system between the office taking the complaint and the office making the investigation. Mrs. Parks said she appreciated that relationship, but that relationship may not always be intact. She suggested the wording should be more binding.

Mr. Dempsey suggested there should be an area of leeway, since a complaint could be lodged against the legal department or the superintendent. He said the Board Clerk should be allowed the discretion to find the appropriate party to investigate each particular complaint. Mr. Dempsey asked if the Board Clerk was in agreement to receive the complaints. Mr. Darrel Shepard, Board Clerk/Executive Director of Board Related Services, said if a complaint was received by his office, the type of complaint would determine where the report would go and the action taken. If the complaint was substantiated, it would be appropriate to report to the Board to show the action being initiated.

Mr. Frank Kellert said he was confused between the discussion and the title of the policy. Personnel Protection Against Retribution. He said it sounds like the Board is setting up a body to investigate allegations. He said the district already has a process for complaints. There are various levels to the present process and if complaints remain unresolved the Board holds a hearing for resolution. The new policy puts in place an independent investigative arm, under the control of the Board. He questioned how much this would this undermine the present process. He said he was in favor of protecting personnel against retribution, but did not understand the need for the involvement of the General Counsel's office or the office of Board Related Services.

Dr. Betty G. Mason said there was a policy outlining the procedure for resolution of grievances and that policy addresses retribution. Mr. Kellert expressed concern that the Board was creating another body under the Board to conduct independent investigations. He said whatever the outcome of the new investigative process, the process would cost money and would be time consuming. Mr. Kellert outlined a case that had previously come before the Board for a hearing that dealt with retribution to an employee.

Mr. Dempsey said that all governmental entities have provisions for "whistle-blower" protection and investigation. As he understands those laws and policies, the intent is to insure that personnel always feel there is an avenue where concerns or complaints can be voiced without retaliation. He said those entities also have a grievance process, an EEOC procedure, and human right commission, but were still compelled to have a "whistle-blower" law. He said this type of district policy will insure personnel an avenue for complaints beyond the normal channels and would be nothing more than a check and balance system. Mr. Kellert said that the new language is descriptive of the process and suggested that language would be more suitable for a regulation than a policy. Mr. Leo Hise said in his opinion, the district already has sufficient due process and policies that specify that employees can come before the Board speaking to any issue. He requested that the policy be brought back to the Board for further discussion. Mr. Ron Bogle said the original intent of his request for this policy was to provide an environment for employees who observed wrongdoing within the district to have an avenue to report those wrongdoing without fear of losing their job. He said perhaps the policy had taken on too much complexity.

398.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-9 BOARD

M E M B E R S'

COMMENTS

Mr. Ron Bogle talked about a meeting he recently attended which in part dealt with trends in public education throughout the country. He outlined four areas which he felt were exciting;

A national movement for senior teachers, advanced teachers, and teachers who have achieved excellence to go through a process of certification and receive a professional status that has not been available previously.

The Annenburg Foundation has donated one-half billion dollars to a non-profit organization in Washington, D.C. which studies school reform. Districts that are attempting to implement reform within their district could receive additional revenue from this organization.

A group of 25 states is sending representatives to Germany this Fall to study the German School To Work effort, which is considered to be a cutting edge program for the classroom to work transition.

A demonstration of what all 50 states are doing on technology in the classroom. The two things repeatedly demonstrated are interactive technology and Internet connections (a private partnership between schools and telephone companies) with the introduction of fiber optics.

BOARD MEMBERS' COMMEasjTS

Mrs. Thelma R. Parks announced that two students from the Oklahoma City Public Schools would receive national scholarships ($1,000) from the National School Boards Association. She said our district was the only district granted two scholarships. Mrs. Parks also gave a letter to the Superintendent for resolution. Mrs. Parks also reported on a national sorority conference she attended that discussed issues faced by school districts. She shared written information with the Superintendent and Board members. Mrs. Parks also urged Board members to participate in the upcoming NSBA Council of Urban Boards of Education. She said Mr. Vern Moore, Executive Director, Special Services Division, made a presentation at last years CUBE conference. She congratulated him on an outstanding job. Mrs. Parks encouraged Mrs. Gracy Taylor, Administration, Staff Development and Training, to participate in the meeting this year.

BOARD 4.

MEMBERS

BOARD MEMBERS' BUSINESS

BUSINESS

Board Policies B-01 Through B-10 Consideration of recommended changed to Board Policy Section G; BOARD GOVERNANCE & OPERATION. Only Policies B-01 through B-10 are being considered.

MOTION: SECOND:

Wayne Dempsey Ron Bogle

MOVE APPROVAL OF BOARD POLICIES B-01 THROUGH B-IO WITH THE RECOMMENDED CHANGES BY BOARD MEMBERS INCLUDING THE RECOMMENDED CHANGES BY MRS. PARKS IN POLICY B-03. FINAL APPROVAL OF BOARD POLICY B-08 IS TO BE WITHHELD FOR FURTHER CONSIDERATION AND WILL BE BROUGHT BACK TO THE BOARD.

ROLL CALL:

Mr. Mrs. Mrs. Mr.

MOTION CARRIED 7-0.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

R. #16 APPROVAL OF BOARD POLICIES B-01 THROUGH B-10, EXCEPT POLICY B-08 (TO BE BROUGEfT BACK)

399.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-10 BOARD MEMBERS' BUSINESS (Continued)

Mr. Leo Hise outlined some of the recommended changes from staff and specific Board members.

Policy B-01 changes as recommended by Mr. Ron Bogle. Policy B-02 changes as recommended by Mrs. Terri Silver. Policy B-03 changes as recommended by Mrs. Thelma R. Parks. Mr. Wayne Dempsey noted that Legal Counsel has reviewed the policies as to consistency and content and none of the changes appear to violate the spirit, intent, or content of the policies. He recommended approval of the policies. RECESS

RECESS

Mr. Leo Hise declared a recess at 8:56 p.m. 9:10 p.m.

CITIZENS' COMMENTS

CITIZEN S'

The meeting reconvened at

COMMENTS

Mr. Bill Slater, C.F.O., Computer Curriculum Corporation, encouraged the Board to reject the recommendation to purchase Roselius Computers and Jostens Learning Center software. Mr. Mark Faulk, patron, talked about the proposed Gatewood addition and overcrowding at the school.

LEGAL REPC«T

LEGAL REPORT

Mr. Cleeta John Rogers, General Counsel, reported that most of the legal department's time had been spen;^ in the preparation of Board Policies, bond project contracts, defending the district in Workers' Compensation claims, and preparing for an upcoming court case.

SUPERINTENDENT'S REPORT DISOJSSIOJ (»■ ElEASSIGNMENT OF iVRCADIA HIGH SCHOCff. STODENTS

Reassignment of Arcadia High School Students Approval to reassign Arcadia area high school students (attendance zone 108A) from John Marshall High School to Star Spencer High School, beginning with the 1994-95 school year.

MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF ITEM 1 AS LISTED.

DISCUSSION Mr. Ron Bogle said he had a conflict with taking action that would affect the Arcadia students without holding discussions with the residents of Arcadia. He requested that a town meeting be held to discuss proposed action with the patrons in that area prior to taking action. He suggested postponing action.

400.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-11 SUPERINTENDENT'S REPORT (Continued) Mr. Frank Kellert said the issue of moving high school students was somewhat separate from moving middle school students. He said it was too late to move high school students considering enrollment and participation in athletic programs. He said they would be left without options during a critical point in time. Mr. Kellert said his comfort level with this decision is low due to the lack of communication with the patrons.

Mr. Bogle asked the superintendent if there had been communications with the parents. Dr. Betty G. Mason said this action came from the Board's request to place the high school students in the same area as the middle school students. She said discussions with patrons have not been held, the only communication has been through letters addressing the middle school issue. Mr. Bogle requested that the Board receive all communications sent to patrons so Board members could be informed when patrons call. Mrs. Thelma R. Parks asked what department was responsible for the reassignment of students. Dr. Mason said that task was performed by the Research Department. At the time the Board voted on the reassignment of middle school students. Dr. Mason said there was a request from a Board member to reassign the high school students. The high school reassignment was not in the original motion regarding the middle school students and not of record, but staff was complying with the request by the Board.

During the discussion of the reassignment of middle school students, Mr. Wayne Dempsey said his original request asked if the proposal included the moving of high school students to Star Spencer. He said it was his understanding that the high school students were included, but was not specifically stated in the motion. He said the students in that area should be told where they would be attending school, given some options, and that senior students should have the option to remain at their present school. He noted this would entail problems in transportation. Mr. Dempsey said he was willing to withdraw his motion if the Board wants to hold town meetings. He further stated he was of the option the action was being taken for cost savings and cautioned the Board that withholding decisions relating to the budget would cause some problems.

Mrs. Terri Silver asked that the issue be postponed and brought back to the Board at the next meeting. She suggested that the students living in the Arcadia area and graduating from Rogers Middle School be the first to be assigned to Star Spencer High School during the next school year. Mr. Leo Hise requested for the Board that the Superintendent place this item on the August 1 agenda to allow for sufficient input from Board members. Mr. Bogle requested that a town meeting be scheduled with the patrons of Arcadia as quickly as possible and before the issue is brought back to the Board. He invited all Board members to attend the meeting to gain insight into the Arcadia area and their specific circumstances. For clarification. Dr. Mason asked if the request included a town meeting which would also include the middle school reassignment. Mr. Bogle said it was his understanding that the middle school reassignment had already received Board approval, but that questions would probably be forthcoming on both issues from the residents at the meeting.

Mrs. Thelma R. Parks asked why Arcadia was allowed to remain as an elementary school with only 45 students. She said the school has been provided with staff and full service to the students. The district has not neglected that school, patrons, or students. She said it was a matter of whether they should be deannexed. Mr. Bogle said that only in the narrow sense of not holding meetings with the patrons prior to making decisions, did he think they had been treated differently than other communities. MR. WAYNE DEMPSEY WITHDREW HIS MOTION AND AGREED TO POSTPONE ACTION UNTIL THE BOARD MEETING OF AUGUST 1, 1994.

DISCUSSICN OF REASSIGNMENT OF ARCADIA HIGH SCHOOL STUDENTS

! y

401.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-12 SUPERINTENDENT'S REPORT (Continued)

1994-95

OPERATING BUDGET

1994-95 Operating Budget

Approval of the 1994-95 Operating Budget: General Fund Building Fund Restricted Funds (Federal Funds) Child Nutrition Services Fund Workers' Compensation Fund Debt Service Funds

$ 139,530,000 4,800,000 $ 13,302,408 $ 12,932,990 $ 2,062,000 $ 4,533,020 $

Ron Bogle Frank Kellert

MOTION: SECOND:

MOVE APPROVAL OF THE RECOMMENDED.

1994-95

OPERATING BUDGET WITH THE CHANGES AS

Dr. Betty G. Mason said that in response to Board member recommendations and requests, the recommendations was proposing the following:

Provide security with 15 Oklahoma City Police Department officers, 3 private security officers, and 2 officers for the Spencer area for a total cost of $742,511 (+$181,000).

Reinstatement of .5 elementary clerical staff positions at 17 elementary schools, which added to the existing 13 positions would total 40 elementary clerical staff positions $(+107,000).

Amendment of the budget to allow for after school tutoring in the 5 schools that are currently on the low-performance list. The program would be for one hour after school for 30 weeks (+$46,000).

Not fill four vacancies in the elementary positions not be filled to help generate funds.

Reduce five positions in the bilingual department.

Use State and Federal funds from the drug-free program, which was previously being used for the elementary counselors.

counselors

The actions of Items 4 through 6 would free $389,855 thus permitting the recommendations of Items 1 through 3. Dr. Mason said it was hoped that the budget could be brought back to the Board the second week of August for final approval.

DISCUSSION

Mr. Tom Yeargain said he would not support the security recommendation unless there was an improvement over the past few years. He said the security budget could be cut and still have improved security through the use of either a private security company or through the use of district employment using retired Oklahoma City Police personnel. Mr. Yeargain said through utilizing his proposal the drug-free funds and elementary counselors could remain in place along with retaining all elementary clerical positions. Mr. Frank Kellert said he had not seen a report on comparison of safety and costs through the use of a private security firm. He said if the level of security could be maintained with a significant reduction of cost he would be in agreement, but until he received evidence of a private security officers being able to provide the same level of authority as the Oklahoma City Police he would not be in agreement.

402.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-13 SUPERINTENDENT'S REPORT (Continued) Mr. Wayne Dempsey said during last years' discussions it was identified that a retired Oklahoma City police officer had a better commission that an active duty officer in that the retired officer's commission was state-wide with full powers. He said there was a significant difference between security firms and using the Oklahoma City Police Department, but it could be specified with the security firm that only retired Oklahoma City Police Department officers be used. Also, the Board could request an extra job coordinator for Oklahoma City Police officers and get 17 officers who would work five days a week for $15 an hour. He said the discussion was not about the level of security because there was no difference. The only thing to be considered was what was being spent for services received. Mr. Dempsey said if the same authority would be received from a retired, off-duty, or highway patrol officer working for a private security firm, the taxpayers should receive the best service for the least amount of money. He said he was aware of the relationship between the schools and the City, the administrative concerns, and the concerns of building principals. Mr. Ron Bogle said there were some things that could simply not be the low bid and the security of district students is one of those things. He said the Board was not in a position to study all of the issues as the Superintendent and her staff could. Ultimately the Board had to rely upon the recommendation of the Superintendent for the safety of the children. Mr. Bogle said the idea of using the retired police officers was appealing, but he questioned if a for-profit organization versus a service oriented organization would provide the same service for the students.

Mr. Dempsey said he agreed a more complete comparative report was needed for the Board's consideration. Mrs. Terri Silver said she had received calls from principals and teachers stating that the police have access to records of students, are aware of the backgrounds of the students, the visibility of the police car has impact, and the rapid response by fellow police officers.

Mr. Yeargain said counselors are needed in the elementary schools and their presence would help prevent crime in later years in the middle and high schools. â&#x20AC;˘X Mrs. Thelma R. Parks said she had a great respect for the law enforcement in Oklahoma City. But she said the Board had been told that previous officers had been seen sitting in their cars reading the newspapers, covering their faces so they do not observe students leaving school grounds, and writing referrals for students sent to the principal's office for disciplinary action. Hopefully these are only isolated cases. Mrs. Parks said she had a serious concern over deleting counselors positions to hire police officers. Mrs. Parks said there have been cases of abuse and fights while police officers were on campus. It should not be said that the security of the students is being compromised unless the Oklahoma City Police officers are used. Mr. Dempsey said in the cost analysis given by the Superintendent on the difference between the use of the Oklahoma City Police and the use of a private security firm was more like $250,000 than $80,000. He said this amount was significant especially during budgetary restraints. For the record, Mr. Bogle, said if the district could save $250,000 and not compromise the security of the children, he would be in agreement with the cost savings. However, he did not want to be in a position where he would have to tell a parent, I'm sorry for the loss, but we were able to save $250,000.

Mr. Leo Hise asked the Superintendent if the costs for the Oklahoma City Police and the private security firm were guaranteed amounts. Dr. Mason said the figures were the amounts as submitted. Mr. Hise requested that the proposals as submitted be given to the Board in writing. He said he was requesting that the Board hold a special meeting later this week to discuss additional items and asked that those two items be given to the Board at that time.

DISCUSSION OF 1994-95 OPERATIN BUDGET

403.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-14 SUPERINTENDENT'S REPORT (Continued) Mr. Dempsey requested additional information on the commissions held by retired police officers. Mr. Kellert requested that the private security firm assured the Board that they had an available pool of retired officers. Also, the differences in authority of retired officers.

Mr, Hise asked that the Board limit their discussion to other items of the budget outside the police security. He said the police security would be brought back to the Board at the special meeting later in the week. Dr. Mason said the budget was being presented to the Board as a package and the decision regarding security might change some of the other items.

MR. WAYNE DEMPSEY WITHDREW THE MOTION. Mr. Dempsey requested a total combined budget package and directed the Superintendent to find $440,000 to complete the Gatewood annex. He said some alternative technology might be forthcoming to help in bringing the cost for the annex to this amount. He said the alternatives that had been suggested to alleviate the overcrowding at Gatewood would only result in overcrowding at other buildings. Mr. Hise asked the Board to be prepared to vote on the budget when it is brought back to the Board. He said the Superintendent and staff has worked hard to make the changes as requested by the Board. Mrs. Parks asked who had requested the item regarding Board member travel and the reason for the request. Mr. Dempsey said he had requested the information and that he was looking at ways the Board could help in cutting expenses. PERSONNEL, PAYROLL, AND ENCUMBRANCES R. #17 APPROVAL OF PSISONNEL, PAYR(X.L, AND E3S1CUMBRANCES

MOTION: SECOND:

Thelma R. Parks Wayne Dempsey

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES AS LISTED.

Mr. Mrs. Mrs. Mr.

ROLL CJkLL:

Bogle, Silver, Parks, Hise,

aye aye present aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye no

MOTION CARRIED 5 aye, 1 present, and 1 no, Director of Facilities Project Compliance

Approval of a new administrative position. Director, Facilities Project Compliance, beginning in the 1994-95 fiscal year. Salary to be paid from Bond funds. (Postponed from the July 11, 1994, Board meeting.)

Approval of ratification of June, 1994, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1993-94 1993-94 1993-94 1993-94 1993-94

General Fund Salary Building Levy Fund Salary Bond Issue - 1994 Salary Federal Funds Salary Child Nutrition Service Fund Salary

$ 8,646,508.67 249,129.94 $ 18,700.64 $ 677,617.20 $ 392,543.93 $

404.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-15 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

Personnel Report

According to Board Policy G-33, the following resignations provided as "information only" in the Personnel Report.

are

Encumbrances

Approval of encumbrances as listed in the agenda for purchase orders ( through ) written during the period 0/ /94 through 0/ /94. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. 11 21 22 23 31

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

This is to certify that I have received the attached encumbrance list, P.O. # 9411387 to 9411489, from the Encumbrance Clerk. I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

GTgiz 7 O Edward Romero Internal Auditor

Date

DISCUSSION

Concerning the new position of director of Facilities Project Compliance, Mr. Tom Yeargain said the cost for the position with benefits is about $74,000 per year. He said this cost for three years could buy air conditioning for a school and was another stumbling block that was not needed.

Mr. Leo Hise said that the Bond Oversight Committee had requested that a position be adopted for this purpose. He called upon Mr. Gregg Rawls, Chairperson of that committee. Mr. Rawls spoke against this particular position. He suggested that personnel needed to be at the project sites for supervision. Mr. Gregg Rawls proposed that The Benham Company be authorized to appoint five qualified personnel to be responsible for a certain number of project sites to insure that materials arrive on the site and work completed as specified. Mrs. Parks said she concurred with his statement and had the same concerns. She had previously asked who was responsible for overseeing the projects.

Mr. Wayne Dempsey said the position would be for contract compliance to insure that all contracts are honored outside the areas that are handled by the legal department. He said the intent would be for the position to be reviewed at the end of the year.

R. #17 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

405,

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-16 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) R. #17 APPROVAL OP PERSCMNEL, PAYROLL, AND ENCUMBRANCES

Mr. Frank Kellert said the presumption that everything is to be as it should after the bid is let is not necessarily true. This position would make sure contractors and vendors react in a timely fashion.

Mrs. Thelma R. Parks asked where the money would come from in the Bond account to pay salaries and what authorization the Board had to approve this. Where in the proposition is the language that allows the Board to employ people with Bond funds? She said if Bond funds were used for salaries, it would appear to her there would be projects that would not be fully funded as promised. She said there were buildings that needed additional repair beyond the bond repairs. Mrs. Parks requested that the Superintendent provide her with the language that authorizes the Board to expend funds for salaries and that expending funds in this way would not affect the projects.

Mr. Hise requested that the Bond Oversight Committee submit minutes of the committee meetings to the Board. Mr. Dempsey asked Dr. Jack Isch, Executive Director, Management Operations, to comment on the oversight of the projects and whether construction management was included in the contracts of the architects and engineers. Dr. Jack Isch said that oversight of assigned projects was included in the contracts. He assured the Board that the oversight by the architects and engineers was being performed.

Mr. Bogle asked if the contracts specified construction management or construction observation. Dr. Isch said the architects and engineers were examining all phases of the construction. He added that the equipment on the sites did not belong to the district, but to the contractors. The contractors were also responsible for the materials on site and materials that were stolen, damaged, or removed would be the responsibility of the contractors. Mrs. Parks asked Dr. Isch who made the determination if a building would receive a new roof or a repaired roof. Dr. Isch said that decision was made a year ago when the Bond issue proposal was being written. Mrs. Parks said Douglass High School should be reconsidered since there had been further damage. Dr. Isch^said the only tile damage he found at Douglass was in the library resulting from condensation of a blocked air conditioning line. Mrs. Parks said that other locations needed inspection and the leaks had been in existence for some time.

f \

•0 n

W o

PERSONNEL TERMINATIONS

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY ANNUAL SCHEOULE/STEP/LANE

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY ANNUAL SCHEDULE/STEP/LANE Kj §

RETIREMENTS:

c H n cn

Fleming, Lee

11-1-94 Jefferson Social Studies Tei cher

Hadley, Dote

Rogers Librarian

Moreland, Narva

6-3-94 Douglass Reading/Pre-9 TeaiII her

6-17-94

S n

n H ss o

o C4 a

® ®

5°

!-•

JS O 01

407.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-18 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) R. #17 APPROVAL OF PEEISCXINEL, PAYROLL, AND ENCUMBRANCES

According to Board Policy G-33, the following resignations are providec as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE:

Baugher, Warren

Moon Middle School Principal

Pierce, Jack

Douglass High School Assistant Principal

5-21-94

King Elementary School Second Grade Teacher

6-3-94

Service Center Control Room Data Security Monitor

6-30-94

-21-94

CERTIFIED:

Austin, Roe

SUPPORT: Snow, Gayla

408.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-19 PURCHASING

AND

GENERAL

BUSINESS

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH L, WITH ITEM B TO BE VOTED ON SEPARATELY .

Mr. Mrs. Mrs. Mr.

ROLL CALL:

Bogle, Silver, Parks, Hise,

Mr. Mr. Mr.

aye aye aye aye

R. #18 APPROVAL OF PURCHASING AND GENERAL BUSINESS

aye aye aye

Kellert, Dempsey, Yeargain,

MOTION CARRIED 7-0. DISCUSSION

Financing Agreement: Bank of Oklahoma, N.A. Purchased From Stoldtz-Stotts)

(Portable Buildings

Approval to continue a lease/purchase financing agreement with Bank of Oklahoma, N.A. for $1,198,545 at 4.5 percent interest, to pay Stoldtz-Stotts for portable buildings previously approved for purchase (Board meeting of July 12, 1994). The agreement, which calls for the district to make 2 payments, will be paid according to the following schedule (Originally approved at the October 11, 1993, Board meeting):

Financing Agreement for Portable Building Bank of Oklahoma

$ 636,052.50 $ 636,052.50 $1,272,105.00

1. PAYMENT #1 - DEC. 30, 1994 2. PAYMENT #2 - JUNE 29, 1995 TOTAL COST, INCLUDING INTEREST

These expenditures will be made from the building levy fund. Agreement: 1994-95

The Benham Group To Serve As Project Consultant Through

Continuation of the agreement through 1994-95 with The Benham Group to serve as project consultant for remodeling and construction projects associated with the 1993-94 Bond issue under the same terms and conditions as approved by the Board at the meeting of April 1, 1994. Federal Funds: Nicholas Kelly, Management As Representative

Director,

Budget and Financial

Approval of a resolution to appoint Nicholas Kelly, Director of Budget and Financial Management, as an authorized representative to file application necessary to qualify for federal funds in accordance with Public Law 874 and/or 815 (Impact Aid). E.

Bond Funds:

Reroofing Southeast High School

Approval for the expenditure of Bond Funds for Reroofing of Southeast High School by the following vendors who submitted the low bids (5 received): CONTRACTOR

Urethane Systems, Inc. Southwest Roofing Delco Construction

ROOFING SYSTEM Foam Cold Tar Single Ply

COST

$ 105,733.00 164,780.00 27,500.00

This expenditure, in the total amount of $298,013.00, charged to account 106-4300-450-000-0000-000-770.

is to be

1994-95 Project Consultant: The Benham Group

Federal Funds Management Representative

Bond Funds: Reroofing Southea

409.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-20 PURCHASING AND GENERAL BUSINESS (Continued)

Antenna Rental:

Antenna Rental: Tower Management

Tower Management Corporation

Approval to change prior approved payee for district rental of an antenna (Agreement approved by the Board at the meeting of July 5, 1994) as follows:

From:

To:

First National Center

Tower Management Corporation

(Request due to change in ownership of the building.) School Activity Accounts

Subaccounts, Expenditures

Subaccount

Fund

Raising

Activities

Subaccount

Approval of the following list of subaccounts, subaccount fund raising activities and subaccount expenditures for school activity funds as shown on the following pages (Annual approval required according to State Department of Education regulation):

410.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-21 PURCHASING AND GENERAL BUSINESS (Continued) School Activity Accounts

A-12

SUBACCOUNT CODES

801 802 803 804 805 806 807

808 809 811

812 813 814 815 816 817 818 819 821 822 823 824 825 826 827 828 829 831 832 833 834 835 836 837 838 839 841 842 843 844

GENERAL ACTIVITIES GENERAL-SPECIAL STUDENT SUPPLY FEES LIBRARY ACCOUNT GENERAL REFUND SUBACCOUNT ADULT EDUCATION GENERAL REFUND SUBACCOUNT DAY-CARE TUITION FEES GENERAL REFUND SUBACCOUNT PRESCHOOL TUITION FEES GENERAL REFUND SUBACCOUNT KINDERGJkRTEN TUITION FEES GENERAL REFUND SUBACCOUNT COMMUNITY EDUCATION TUITION GENERAL REFUND SUBACCOUNT DRIVER’S EDUCATION TUITION GENERAL REFUND SUBACCOUNT SUMMER SCHOOL TUITION GENERAL REFUND SUBACCOUNT LOST TEXTBOOK FEES GENERAL REFUND SUBACCOUNT LOST LIBRARY FEES CLINIC GIFTS 2WiD DONATIONS GRANTS REGISTRAR ATHLETICS ATHLETICS-RESERVE GIRLS-BASKETBALL GIRLS-GOLF GIRLS-SOCCER GIRLS-SOFTBALL GIRLS—SWIMMING GIRLS-TENNIS GIRLS-TRACK GIRLS-VOLLEYBALL BOYS-BASKETBALL BOYS-BASEBALL BOYS-GOLF BOYS-SOCCER BOYS-SOFTBALL BOYS-SWIMMING BOYS-TENNIS BOYS-TRACK BOYS-VOLLEYBALL BOYS-WRESTLING BOYS-FOOTBALL

845 GYMNASTICS/MAT MAIDS 846 AEROBICS/PHYSICAL ED’ 847 INTRA/EXTRAMURAL 848 ' RODEO CLUB 849 ATHLETICS-OTHER 851 FBLA 852 • DECA 853 CVET 854 VICA 855 FHA 856 FFA 857 ICE 858 HERO 859 FTA 861 SECRETARIAL CLUB 862 BUSINESS EDUCATION 863 GENERAL REFUND/SHOP 864 SHOP-GENERAL 865 AUTO MECHANICS 866 WOODWORK 867 METALWORK 868 MECHANICAL 869 HORTICULTURE 871 DRAFTING 872 COSMETOLOGY 873 CARPENTRY 874 INDUSTRIAL ARTS 875 HOME ECONOMICS 876 CHILD CARE 877 HIGH TECH WORKSHOP 878 879 VOCATIONAL DEPT.’ 881 CHEERLEADERS-VARSITY 882 CHEERLEADERS-J.V. 883 CHEERLEADERS 884 PON POMS 885 886 PEP CLUB 887 "0" CLUB 888 FLAG CLUB 889 TWIRLERS 890 ATAE CLUB 891 YEARBOOK-ELEMENTARY 892 YEARBOOK-MIDDLE SCH 893 YEARBOOK-HIGH SCHOOL 894 ATHLECTIC DEPT. ACCOU 895 NEWSPAPER 896 JOURNALISM CLUB

411.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-22 PURCHASING AND GENERAL BUSINESS (Continued) School Activity Accounts

A-13

897 898 899 901 902 903 904 905 906 907 908 909 911 912 913 914 915 916 917 918 919 921 922 923 924 925 926 927 928 929 931 932 933 934 935 936 937 938 939 941 942 943 944 945 946 947 948 949 951 952

CLASS CLASS CLASS CLASS CLASS CLASS CLASS

OF OF OF OF OF OF OF

'97 '98 '92 '93 '94 '95 '96

HUMAN RELATIONS-BROTHERHOOD CLUB BLACK HISTORY CLUB NATIVE AMERICAN/INDIAN EDUCATION CLOSE-UP INTERACT KEY CLUB PTSA

STUDENT COUNCIL SADD STUDENT STORE FCA 5 ’DRUG USE PREVENTION " ROTC .. G-;. ;rs ROTC-SPECIAL " BUILDER’S CLUB CHI ALPHA MU ■ MU ALPHA THETA '3 NATIONAL HONOR SOCIETY NATIONAL ART SOCIETY ' '' ODYSSEY OF THE MIND -

ALUMNI CLUB SCHOLARSHIPS PRESIDENTIAL ACADEMIC ■ BAND BAND-SPECIAL CHOIR CHOIR-SPECIAL ORCHESTRA ORCHESTRA-SPECIAL ’•--■J

FINE ARTS DEPARTMENT FRENCH CLUB GERMAN CLUB

953 954 955 956 957 958 959 961 962 963 964 965 966 967 968 969 971 972 973 974 975 976 977 978 979 981 982 983 984 985 986 987 988 989 991 992 993 994 995 996 997 998 999

LATIN CLUB RUSSIAN CLUB SPANISH CLUB INTERNATION MULTI-CULTUR

GIFTED/ADVANCED PLACEMENT TRAVEL FUNDS MATH CLUB SCIENCE CLUB LANGUAGE ARTS CLUB COMPUTER CLUB BIO-MED CLUB SUPER SCHOLARS-GEMS YOUNG ASTRONAUTS SOCIAL STUDIES CLUB SCHOLASTIC TESTING ART CLUB SPEECH CLUB DRAMA CLUB DEBATE CLUB THESPIANS MODERN DANCE YOUNG TALENT VISUAL ARTS CHESS CLUB HEARING IMPAIRED LEARNING DISABLED EMOTIONALLY CHALLENGED EMOTIONALLY DISABLED VISUALLY IMPAIRED TMR TEAM MANAGEMENT ADMINISTRATIVE ACCOUNT STAFF DEVELOPMENT SERV FACULTY ACCOUNT ASIAN REFUGEE SERVICES LEGAL EXPENSES RESERVED REFUGEE/ASIAN STUD SERV OFFICE ASSISTANTS COUNSELORS TEAM MANAGEMENT COUNCIL PARENT/BOOSTER ACCOUNT

412.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-23 PURCHASING AND GENERAL BUSINESS (Continued) School Activity Accounts

Aâ&#x20AC;&#x201D;14 BOARD APPROVED FUND-RAISERS

ADVERTISING SALES ALUMINUM CAN DRIVE AND OTHER COLLECTIONS OF RECYCLABLE ITEMS BAZAARS BOOK FAIRS, BOOK SALES CAR WASH CHECKING, SAVINGS INTEREST AND BANK SERVICE CHARGES COMMISSIONS DANCES AND CARNIVALS DONATIONS, GIFTS DUES AND FEES FACULTY COOKBOOKS (FACULTY ACCOUNT) GATE RECEIPTS AND' TICKET SALES GRANTS AND SCHOLARSHIPS JUMP ROPE FOR THE HEART NEWSPAPERS AND NEWSLETTER SALES OPERATION OF PRESCHOOL/DAY CARE FACILITIES (RETURNED CHECK FEES) OPERATION OF STUDENT STORES, CONCESSION STANDS, AND OTHER FOOD SALES OPERATION OF TUITION KINDERGARTEN OPERATION OF VENDING MACHINES PAYMENTS FROM STUDENTS WHICH ARE REMITTED TO PAY FOR SPECIFIC ITEMS PROM BIDS PROMOTIONAL ATHLETIC EVENTS SCHOOL PICTURES AND YEARBOOKS SCHOOL SPONSORED DINNERS SENIOR ASSESSMENTS SUPPLY FEES STUDENT IDENTIFICATION (PICTURE IDS) STUDENT PAYMENTS STUDENT PERFORMANCE OF SERVICES STUDENT SALES (FUND-RAISER SUPPLIES) . .. SUMMER SCHOOL TUITION TEST FEES TICKET SALES (MOVIES, PLAYS, ASSEMBLIES) TOURNAMENT ENTRY FEES TUITION FEES COLLECTED TRANSPORTATION FEES COLLECTED

413,

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-24 PURCHASING AND GENERAL BUSINESS (Continued) School Activity Accounts

A-15

BOARD APPROVED EXPENDITURES

ARTIST-IN-RESIDENCE PROGRAM EXPENSES ASSEMBLIES/SPEAKERS ASSERTIVE DISCIPLINE PROGRAM EXPENSES ATHLETIC EQUIPMENT AND SUPPLIES ATHLETIC EVENT OFFICIALS AND WORKERS BANK CHARGES BANQUET/RECEPTION EXPENSES CAMP FEES (CHEERLEADING, STUDENT COUNCIL, ETC.) CARDS, FLOWERS, AND STAFF SOCIAL ACTIVITIES FROM FACULTY ACCOUNT CLASSROOM EQUIPMENT CLASSROOM SUPPLIES, MATERIALS, AND BOOKS CLASS/CLUB T-SHIRTS CLASS/SCHOOL SPONSORED FIELD TRIPS AND OUT OF TOWN TRIPS (SENIOR TRIP, ETC) CLOTHES FOR NEEDY STUDENTS WHEN MONEY DONATED (COATS, SHOES, ETC.) CLUB/ORGANIZATION REFRESHMENTS, PARTIES, LUNCHEONS, PICNICS, ETC. CONTEST ENTRY FEES CONTRIBUTIONS WHEN MONEY IS RAISED FOR A SPECIFIC CAUSE (JUMP ROPE FOR THE HEART ' . ./ DISTRICT REIMBURSEMENTS OF FEES COLLECTED (804,807,808, ETC.) EDUCATIONAL TRIP EXPENDITURES (ZOO, OMNIPLEX, ETC.) EXPENSES RELATING TO COMPETITION OR SHOWS HELD FOR STUDENTS (SCIENCE FAIRS, TRACK MEETS, BAND CONTEST, ETC) FACULTY COOKBOOK EXPENSES >( FROM FACULTY ACCOUNT) V;. .. FAITHFUL PERFORMANCE AND HONESTY BLANKET BOND FILM AND DEVELOPMENT EXPENSES (SCHOOL PICTURES, YEARBOOKS) FILMS AND VIDEOS FUND EtAISING EXPENSES GRADUATION EXPENSES GRANT/PUBLICATION WRITING SERVICES HOMECOMING EXPENSES LIBRARY BOOKS, PERIODICALS, AND NEWSPAPERS MARQUEE NURSEâ&#x20AC;&#x2122;S CLINIC SUPPLIES ODYSSEY OF THE MIND PROGRAM EXPENSES OFFICE EQUIPMENT OFFICE SUPPLIES OPEN.HOUSE EXPENSES PHYSICAL EDUCATION EQUIPMENT PLAYGROUND EQUIPMENT AND SUPPLIES POSTAGE PRESCHOOL/DAY CARE OPERATION PRINTING EXPENSES PROFESSIONAL PUBLICATIONS PROM EXPENSES REFUNDS

414.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-25 PURCHASING AND GENERAL BUSINESS (Continued)

School Activity

A—16 BOARD APPROVED EXPENDITURES

(CONTINUED) RENTAL FEES FOR STUDENT USE OF FACILITIES RENTAL/LEASE OF EQUIPMENT (PAGERS, COPIERS, FAX MACHINES, POSTAGE MACHINES, TELEPHONE ETC.) REPAIRS AND MAINTENCE (STUDENT AND OFFICE EQUIPMENT, ETC.) RIBBONS, TROPHIES, PLAQUES, AND AWARDS SAMS CARD EXPENSES SECURITY . SERVICE PROJECTS SPECIALIZED TEACHING MATERIALS FOR CLASSES AND CLUBS (HOME ECONOMICS, WELDING, HORTICULTURE, BAND, COMPUTERS, ETC.) STUDENT CLUB/ORGANIZATION DUES AND FEES STUDENT DEVELOPMENT EXPENSES STUDENT DISPLAY CASE EXPENSES STUDENT PRODUCTION EXPENSES (PLAYS, CONCERTS, ETC.) STUDENT STORE AND CONCESSION EXPENSES STUDENT SCHOLARSHIPS STUDENT TRANSPORTATION EXPENSES STUDENT UNIFORMS AND ACCESSORIES STUDENT WORKSHOPS AND CONVENTIONS TEST FEES AND MATERIALS VENDING MACHINE SUPPLIES WORKERS AT STUDENT EVENTS YOUNG ASTRONAUT PROGRAM EXPENSES ■

Account

415.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-26 PURCHASING AND GENERAL BUSINESS (Continued) Bond Funds: Ceiling & Floor rile For Southeast High School

Bond Fund:

Ceiling Tile/Floor Tile For Southeast High School

Approval to purchase ceiling tile/floor tile and supplies for use at Southeast High School from the following companies who submitted the low quotations on specifications and/or general conditions (12 mailed - 6 returned);

$ 24,151.89 34,583.33 14,608.80 5,977.40 $ 79,321.97

The Denman Company B&H Floor Company Miller Floors Carpet World TOTAL

These purchases accounts:

are to be

charged to

the

following Bond Fund

531-109-4300-610-000-0000-000-770 531-112-4700-610-000-0000-000-770 TOTAL Custodial

Supplies

Custodial Supplies:

$24,151.89 $55,170.08 $79,321.97

To Be Used By Custodial Services

Approval to purchase custodial supplies (gym finish, plastic liners, tissue, wax, paper towels, stripper, toilet seats, light bulbs, etc.) for use by Custodial Services from the following companies who submitted the low quotations on specifications and/or general conditions (21 mailed - 19 returned): R&R Mg. & Supply, Inc. Wesco Estes, Inc. Miller-Norris Company, Inc. Grainger Voss Lighting Pyramid Electric Supply Craver Supply Company, Inc. Emsco Electric Supply Company, Inc, Harvey Sales Massco, Inc. Graybar Electric Company Central Plumbing Supply Company Hunzicker Brothers Wexford Labs, Inc. Unisource Central Maintenance Supply Lustre Bright Chemicals TOT2KL

370.00 117.60 2,640.00 163.00 61,326.00 5,802.36 332.16 30,013.98 31.32 11,952.60 956.00 1,238.40 974.40 703.56 17,654.98 75,000.01 48,816.00 10,995.30 $ 269,087.67 $

These purchases are to be purchased to account #511-000-2620-610000-0000-000-049 Cleaning Chemicals

Cleaning Chemicals:

For Use In School Kitchens & Cafeterias

Approval to purchase cleaning chemicals for the 1994-95 school year for use in school kitchens and cafeterias. The items chosen from Quotation Number 8237 were determined based on best quality and price. All products will be charged to Child Nutrition Services. QUOTATION NUMBER 8237 Cleaning Chemicals (12 mailed - 7 returned)

NAPCO

CHLORINE BLEACH, SUMMIT BEAM 1500 Cases @ $4.99/Case & $.83/gal 6 Gallon/Case

$ 7,485.00

STAINLESS STEEL CLEANER, HYSAN HYSHINE SPTVRKLE $12,085.00 500 Cases @ $24.17/Case & $2.01/Bottle 12/20 oz Bottles/Case

SCOURING CLOTHS, DISCO MD #69 300 Cases @ $12.04/Case & $.20/each cloth 6 Cloths/Box 10 Boxes/Case (60 Total)

$ 3,612.00

416.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

Â«-27 PURCHASING AND GENERAL BUSINESS (Continued)

HAND SOAP, KUTOL HEALTH GUARD #5019 3000 Each @ $16.55/Case & $1.38 each 12/8 oz Pumps

$ 4,062.50

GRILL SCREEN, DISCO #G35 450 Cases @ $52.80/Case & $.132/each $23,760.00 8 sheets/pkg & 50 packages/Case (400 total) KRAFT OVEN CLEANER, KITTER #8560 250 Cases @ $15.68 & $3.92/Gallon 4/1 Gallon/Case

$ 3,920.00

GRAVER STRIPPING PAD, 3M #96 100 Cases @ $17.88/Case & $.298 /each 3 Boxes/20 Each (60 Total)

$ 1,788.00

POT AND PAN DETERGENT, SPARTAN GOLDEN GLOW 300 Pails @ $23.50/each 5 Gallons/Pail

$ 7,050.00

ECOLAB LINE SOLVENT DETERGENT, LIME AWAY #12021 100 Cases @ $32.60/Case & $8.15/each 4/1 Gallon/Case (400 Gallon Total) LIQUID DISHMACHINE DETERGENT, #14514 H.D. ECO-KLENE 200 Drums @ $51.20/Drum 5 Gallon Drum FLOOR AND WALL DETERGENT, #18754 140 Pails @ $26.69/Pail 5 Gallon Pail (700 Gallon Total)

Structural Surveys;

$ 3,560.00

$10,240.00

$ 3,680.06

The Benham Group

Approval for The Benham Group to perform structural surveys and related work on buildings owned by the district as needed. Fee for services to be based on hourly rates per class of service, as approved by the Board at the meeting of April 4, 1994. Bond Fund; Roof Replacements For Kaiser, Creston Hills, Coolidge Elementary Schools, Emerson Alternative, Moon Middle School & Northwest Classen High School Approval for Bond Fund expenditures for roof replacement at Kaiser Elementary, Creston Hills Elementary, Coolidge Elementary, Emerson Alternative, Northwest Classen High School, and Moon Middle School by the following contractors:

Aduddel Roofing (Northwest Classen) Southwestern Roofing (Moon) BBCI, Inc. (Kaiser) Aduddel Roofing (Creston Hills/Coolidge/ Emerson) Ionian Roofing (Creston Hills/Coolidge/ Emerson)

$ $ $ $

365,000 143,923 148,200 19,200

$ 394,000

This expenditure, in the total amount of $1,070,323, is to be charged to account 106-4700-450-000-0000-000-OPU and costed out to the various operation units (OPU) as designated above.

Structural Surveys: Hie Benham Group

Bond Funds: Roof Replacements

417.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

K-28 PURCHASING AND GENERAL BUSINESS (Continued)

Elementary Computer Equipment

Elementary Computer (Roselius Computer)

Equipment;

Jostens

Learning

Corporation

Approval to purchase fully loaded instructional computer equipment for use in all elementary (K-5) schools from Jostens Learning Corporation (Roselius Computer), who submitted the lowest and best bid. (10 proposals received). This expenditure, in the total amount of $4,873,897, is to be charged to Bond Fund account 531117-1000-740-191-1040-000-OPU. Expenditure.to bo charged to tho building levy fund. Vote On Item B

ROLL CALL:

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye no aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 6 aye, 1 no. DISCUSSION

For the record, Mr. Frank Kellert asked Dr. George Kimball, Director, Planning, Research, and Evaluation Division, if he felt there would be a compromise of service if the item was approved as listed. Dr. Kimball said his staff had evaluated the Roselius computers and had advised that the equipment could perform as required. Mr. Kellert asked if the Roselius Company could comply with a bonding process to protect the district against adverse conditions. Dr. Kimball said a financial statement had been received from the Roselius Company, which General Counsel and Budget and Financial Management had reviewed and found it to be satisfactory. Dr. Kimball said the resources of the software company (Jostens) were also included in the bid process and he felt the district was protected. The bid specifications detailed that any expenses incurred from Novell on the software would be the responsibility of the software company. He said obtaining a bond had been discussed within the district, but at this time had not been obtained through the company. Mrs. Terri Silver asked if the warranties for the computers would be through Jostens or Roselius. Dr. Kimball said the hardware warranties would be through Roselius, the actual purchase of the equipment would be through Jostens thus intertwining the obligation through both companies. Mr. Ron Bogle asked if all the schools would have the same configurations. Dr. Kimball said with minor exceptions they would be the same. Mr. Bogle expressed concern that this type of equipment would be purchased on the basis of low bid. Dr. Kimball said literally hundreds of hours had been spent on the analysis of the equipment and the networking. He said as the technology plans were discussed with building administrators there was consensus on the decisions. Dr. Kimball said the computers would be installed on a staged implementation basis as building projects permitted. The Board would receive the scheduled implementation plan after the first of August. Mr. Bogle asked if the company would have personnel available for training of district employees. Dr. Kimball said there were plans for a 25 station computer training room to be installed in the Central Administration Building for the vendors to provide training for district personnel. The vendors agreed to donate the software and computers for this project. Provisions in the bid specifications also called for the vendors to provide multiple training sessions at every school site. Mr. Bogle asked if there were provisions for expansion such as using Internet. Dr. Kimball said the file servers in the proposed equipment would allow for extensive expansion along with modems for telephone line connections.

A 418,

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

H-29 PURCHASING AND GENERAL BUSINESS (Continued) Mr. Wayne Dempsey requested that the record reflect that these expenditures would not be charged to the building levy fund as stated in the agenda item.

Mr. Frank Kellert asked if the bid was over or under the original estimate for this equipment. Dr. Kimball said it was less than the $87,000 per school and would allow for installation of cable and purchase of some computer furniture. For the record, Mr. Bogle asked the Superintendent if she felt that a fair process had occurred in the bidding procedure and that the Board could feel comfortable with this decision. Dr. Mason said she was satisfied that the process had been fair and the proposed decision was the correct one for the district.

UNFINISHED

BUSINESS

(NONE)

NEW

BUSINESS

(NONE)

CITIZEN S'

COMMENTS

(NONE)

BOARD

MEMBER S'

COMMENTS

BOARD MEMBERS' COMMENTS

Mr. Leo Hise said the Superintendent had requested a special meeting be held on Friday, July 22, 1994, 7:30 a.m. for the purpose of considering a construction contract and to bring additional information to the Board regarding the budget. BY BOARD CONSENSUS IT WAS APPROVED TO HOLD A SPECIAL MEETING ON JULY 22, 1994, AT 7:30 A.M. FOR THE PURPOSES STATED.

SPECIAL BOARD MEETING, JULY 22, 1994

Mr. Ron Bogle said upon reviewing his Board packet and the assurances from Dr. Jack Isch, contrary to some comments, it appears that Bond projects are moving according to the projections. He thanked the Board for their indulgence in allowing him to ask additional questions since his return from vacation. Mrs. Thelma R. Parks requested that when Board members ask questions, sensitivity should be shown and that all Board members should be treated equally.

EXECUTIVE

MOTION: SECOND:

SESSION

Terri Silver Wayne Dempsey

Mr. Mrs. Mrs. Mr.

MOTION CARRIED 7-0.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board went into Executive Session at 11:10 p.m

R. #19 APPROVAL PCR EXECUTIVE SESSION 11:10 P.M.

419.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-30 OPEN SESSION R. #20 RECONVENE IN OPEN SESSION 11:43 P.M.

MOTION; SECOND;

Thelma R. Parks Wayne Dempsey

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL:

Mr. Mrs. Mrs. Mr.

MOTION CARRIED 7-0.

R. #21 APPROVAL TO EMPLOY: GARY BLEVINS

MOTION: SECOND:

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board reconvened in Open Session at 11:43 p.m

Wayne Dempsey Tom Yeargain

MOVE FOR THE APPROVAL OF EMPLOYMENT OF GARY BLEVINS, ELEMENTARY EFFECTIVE DATE: PRINCIPAL, SCHEDULE 009, STEP 4, SALARY $36,495. 08/03/94. ROLL CALL:

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. R. #22 APPROVAL TO H^IPLOY: LEANDER ROLAND

MOTION: SECOND:

Thelma R. Parks Tom Yeargain

MOVE FOR THE APPROVAL OF EMPLOYMENT OF LEANDER ROLAND, ELEMENTARY EFFECTIVE DATE: PRINCIPAL, SCHEDULE 009, STEP 01, SALARY $32,247. 08/03/94. ROLL CALL:

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. R. #23 APPROVAL TO EMPLOY: DORETHA G. OCH:.BERT, Bd.D.

MOTION: SECOND:

Thelma R. Parks Frank Kellert

MOVE FOR THE APPROVAL OF EMPLOYMENT OF DORETHA G. COLBERT , Ed.D., ELEMENTARY ASSISTANT PRINCIPAL, SCHEDULE 008, STEP 05, SALARY $32,666. EFFECTIVE DATE: 08/03/94.

ROLL CALL:

Mr. Mrs. Mrs. Mr.

MOTION CARRIED 7-0.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

420.

MINUTES OF THE REGULAR MEETING OF JULY 18, 1994

M-31 OPEN SESSION (Continued) MOTION: SECOND:

Thelma R. Parks Frank Kellert

MOVE FOR THE APPROVAL OF THE APPOINTMENT OF ANNETTE MURPHY, Ph.D., ACTING ASSISTANT PRINCIPAL, SCHEDULE 008, STEP 09, SALARY $38,355. EFFECTIVE DATE: 08/03/94.

ROLL CALL:

Mr. Mrs. Mrs. Mr.

aye aye aye aye

Bogle, Silver, Parks, Hise,

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

R. #24 APPE?OVAL TO EMPLOY: ANNETTE MURPEJY, Ph.D.

aye aye aye

MOTION CARRIED 7-0. ADJOURNMENT

There being no further business, the meeting adjourned at 11:46 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks; and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

inute Clerk

Mj/i|utes M^utes

approved appr<

by the , 1994.

Board

Education

this

__[_

day

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

W;i^ness/ my hand and seal of this School District this

Clerk, Oklahoma City Board''of Education (SEAL)

day

R. #25 ADJOURNMENT 11:46 P.M.

420 A

MINUTES OF THE SPECIAL MEETING OF JULY 22,

1994

K-1

THE

BOARD OF

EDUCATION OF

OKLAHOMA COUNTY,

OKLAHOMA,

INDEPENDENT

SCHOOL DISTRICT NUMBER 89

MET IN SPECIAL SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, FRIDAY, JULY 22, 1994, AT 7:35 A.M.

PRESENT:

Leo Rise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7

ABSENT;

None

President Vice President Member Member Member Member Member

OTHERS PRESENT; Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

CALL TO CÂ«DER

Mr. Leo Hise called the meeting to order, the Pledge of Allegiance.

ROLL

gave the invocation and led

CALL

ROLL CALL

Five (5) members of the Board were present at the roll call. Mrs. Thelma R. Parks and Mr. Ron Bogle arrived for the meeting at 7:40 a.m.

PURCHASING MOTION: SECOND:

AND

GENERAL

BUSINESS

Terri Silver Frank Kellert

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, B, D, AND E, WITH ITEM C TO BE VOTED ON SEPARATELY. ROLL CALL

Mr. Bogle, Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION

Mr. Frank Kellert asked about the urgency of going forward with Item C (Carpet at Eugene Field Elementary School). Dr. Jack Isch, Executive Director, Management Operations, said they would like to complete the project before the start of school. Mr. Kellert expressed concern about the vendor and asked if the company was bonded. Dr. Isch said before the company would be allowed to start a project it is required that a bond be furnished as part of the contract. Mrs. Thelma R. Parks asked if the project was for all of the flooring at Eugene Field. Dr. Isch said the project was for the existing classrooms originally carpeted plus one additional room.

R. #31 A APPROVAL OF PURCHASING AND GENERAL BUSINESS 2^ LISTED

420 B MINUTES OF THE SPECIAL MEETING OF JULY 22,

1994

H-2

PURCHASING AND GENERAL BUSINESS (Continued)

Regarding Item B (HVAC material for Classen High School), Mr. Ron Bogle asked about the timelines for completion of the project. Dr. Isch said the specifications stated if the project was not completed prior to the start of school, the contractor would work around the school's schedule and work would not be performed while school was in session. Mr. Bogle asked that a written construction timeline for the various projects at Classen be given to Board members. Dr. Isch said that would be provided.

Regarding Item C, Mr. Wayne Dempsey asked if there were other construction projects for Eugene Field that would damage the carpet installation at this point. Dr. Isch said the Board had approved a structural survey of the building, but it should not interfere with the new carpeting. Mr. Dempsey asked if the carpet would be damaged by any additional work the might be needed at the building, could the new carpeting be damaged. Dr. Isch said there would not be a significant amount of damage with the type of work that might be performed in the building. Mr. Dempsey asked if the carpeting could be purchased at a later time. Dr. Isch said that could be done. Mr. Dempsey requested that Item C be held until more information is received on the building. Mr. Leo Hise asked how long the bid price would be viable on Item C. Mr. Darrel Shepard, Executive Director, Board Related Services, said that bid prices are normally good for 30 days.

BY BOARD CONSENSUS IT WAS DECIDED THAT ITEM C WOULD BE POSTPONED UNTIL THE BOARD MEETING ON AUGUST 1, 1994. Mr, Ron Bogle asked if there was a problem with Cooley Construction Company completing the Classen project on time (Item B) . Dr. Isch said that Cooley Construction has stated in a letter, that if they received a contract by July 20, the job would be finished by the start of school or they would work around the school's schedule. Mr. Bogle asked Dr. Isch if he was confident that Classen would be ready to accept students for the first day of school. Dr. Isch said we would be able to accept students but not all of the,^ projects for that building would be complete. Mr. Hise pointed out that some people were entering construction sites and creating a liability to the district. Dr. Isch said he would have warning signs and tape placed at all sites.

Mr. Hise asked what will be completed at Classen by the start of school. Dr. Isch said the building will be painted, lights and ceilings installed, floors will be poured, and most of the floor tile will be installed. He said the things he anticipated not being complete will be the science laboratories, minor electrical work, and plumbing in the gymnasium (showers and locker rooms). Mr. Dempsey asked if any other buildings would not be completed by the start of school. Dr. Isch said he anticipated that Southeast and Cleveland will be operational but not complete. Mr. Dempsey asked the projected completion dates, with the exception of air conditioning. Dr. Isch said basic projects other than heat and air should be completed within 30 days of the start of school for Classen, Southeast, and Cleveland schools. Mr. Ron Bogle requested that Dr. Isch provide a written response for clarification of the incorrect response from the Architect (Elliott & Company) regarding Item C.

Change Order #1; LVI Environmental Services, Inc. Elementary School)

(Nichols Hills

Approval of Change Order #1 resulting in an additional cost of $5,800 in the contract to LVI Environmental Services Incorporated for the Nichols Hills Elementary School abatement project.

Contract Sum Prior to Change Order Total Additional Cost (Change Order #1) New Contract Sum Including Change Order

$ 33,110.00 5,800.00 $ 38,910.00

420 C MINUTES OF THE SPECIAL MEETING OF JULY 22,

1994

H-3

PURCHASING AND GENERAL BUSINESS (Continued) B.

Bond Funds; Inc.)

HVAC For Classen High School

(Cooley Construction,

Approval for the expenditure of Bond Funds for HVAC and related electrical work at Classen High School, by Cooley Construction Incorporated, who submitted the low bid (4 received). This expenditure, in the amount of $1,514,440.00, is to be charged to account 105-4700-450-000-0000-000-706. C.

No Action. Held until the August 1, Meeting Bond Funds;_____ Carpeting at Eugene (Diversified Systems, Inc.) Bond Funds; Services)

HVAC At Webster Middle

1994, Field

School

Board of Education Elementary

School

(United Mechanical

Approval for Bond Fund expenditures for HVAC and related electrical work at Webster Middle School, by United Mechanical Services, who submitted the low bid (3 received). This expenditure, in the amount of $450,429.00, is to be charged to account 105-4700-450000-0000-000-530. E.

Bond Funds; Asbestos Abatement (Environmental Action, Inc.)

Capitol

Hill

High

School

Approval for Bond Fund expenditures for asbestos abatement at Capitol Hill High School, by Environmental Action, Inc., who submitted the low bid (6 received). This expenditure, in the amount of $15,540.00, is to be charged to account 000-2670-450-0000000-000-705.

MOTION: SECOND:

Thelma R. Parks Terri Silver

MOVE THAT THE BOARD CONSIDER lOiL OF ITEM F, 3, 4, AND 5.

INCLUDING SUBTOPICS 1,

DISCUSSION Responding to a question from Mrs. Thelma R. Parks about the budget presentation. Dr. Betty G. Mason, Superintendent, said during the past school year all elementary schools were allocated an additional .5 clerical position. With the need to make budgetary reductions for the 1994-95 fiscal year, the previous formula was used for clerical positions in the elementary schools of a student population of less than 350. Dr. Mason said if these positions were returned to the 1993-94 level, it would cost an additional $210,000. Mr. Wayne Dempsey asked how many elementary clerks had been cut as a result of the budget. Dr. Mason said if this recommendation is approved there would be 12 F.T.E. positions not funded (24 each half-time (.5) positions). Mr. Tom Yeargain asked how many class size assistants were being cut for the upcoming school year. Dr. Mason said she could not provide that figure, but class size assistants are determined by enrollment. She said a decision was made to change the teacher-class size assistant ratio at the 4th and 5th grade levels from 21 to 23 students. She said the State does not require assistants at this level.

Ms. Lynnell Harkins, Director, Personnel Services Division, said between 90 and 95 new teachers had been added. For every teacher hired approximately 3 class size assistants can be eliminated. She said this was a process that the district goes through every year regardless of budget considerations.

420 D MINUTES OF THE SPECIAL MEETING OF JULY 22,

1994

M-4

PURCHASING AND GENERAL BUSINESS (Continued)

Mrs. Thelma R. Parks asked if the school secretaries keep the attendance for those schools that provide day-care services. Mr. Nick Kelly, Director, Budget and Financial Management, said an extra financial clerk is budgeted at the two schools providing day-care services (West Nichols Hills and Eugene Field Elementary Schools) the same as last year. Mrs. Parks noted that Edwards Elementary School had a day-care service where the clerks must keep an accounting of the children's attendance. Dr. Toure said designated personnel in the day-care center are responsible for the children's attendance. Mrs. Parks asked about the impact on the school secretary when the reports are turned in. Dr. Toure said the school secretary is responsible for the financial reporting for the entire school which includes the day-care center. Mrs. Parks requested that the Superintendent carefully review those schools without a student enrollment of 350 to insure that the clerks at those schools are not impacted with all the record keeping, saying that all things should be taken into consideration prior to making a decision.

Dr. Mason said that historically the smaller schools with day-care centers have not had a financial clerk within the day-care program. She said she would report the outcome of her findings to the Board. Mrs. Parks asked about district enrollment figures of 38,000 to 40,000 students, and whether the increase includes the day-care centers enrollment. Dr. Mason said the State required that the day-care center enrollment be included in the enrollment figures. Mrs. Parks said her reasons for her statements now is due to some schools being excluded on other issues. Regarding Subtopic 4, Mr. Wayne Dempsey said it was being recommended that four elementary counselors staff positions be eliminated. He asked if those positions would be picked up by Chapter 1. Dr. Mason said Chapter 1 had nine counselors that will be placed in school-wide project schools next year. Under Federal law additional resources can be placed in elementary schools but the resources cannot be used to supplant what the district would ordinarily provide. Mr. Dempsey noted that the number of elementary counselors had been reduced significantly a few years ago. For the last two years elementary counselors have been added. Now it is being recommended that the counselors be reduced again. He asked what research supported the the district administration's apparent opposition to counselors. Dr. Mason said the reductions do not reflect any type of ineffectiveness. The recommendations that have come before the Board are efforts to balance the budget. In addition. Dr. Mason noted that currently four vacancies exist in the elementary counselor positions. Mr. Dempsey said he felt reductions of programs should be based on whether they are effective or not effective for children; not based upon how the budget is balanced. Mrs. Parks said there have been counselors hired periodically who were not certified (drug related problems) who are somewhat resented. At times it is assumed that every child in elementary school is in need of a drug counselor, but elementary students need certified counselors to help them before they get into the middle schools. Dr. Mason said the counselors being placed in the nine Chapter 1 school-wide projects are certified counselors. Although the funds are being redirected from Federal "Safe and Drug Free Schools" that is not indicative of the type of counselors being used. Dr. Mason said five certified counselors are already employed through Chapter 1 and four additional certified counselors will be hired and placed in Chapter 1 schools.

420 E MINUTES OF THE SPECIAL MEETING OF JULY 22,

1994

tt-5

PURCHASING AND GENERAL BUSINESS (Continued) Mrs. Terri Silver asked how long the four elementary counselor positions had been vacant. Dr. Annette Murphy, Administrator, Guidance/ Counseling, said the vacancies were created by employees moving from the General Fund budget to the Chapter 1 program.

Mr. Leo Hlse said it is very hard to make these types developing a budget. There are certain positions that but that does not mean they are not needed. But Board at the overall picture; availability of funds and district students.

of decisions when are not mandated, members must look the education of

Mrs. Parks stressed that Board members should not relinquish their responsibilities when it comes to the governance of the school districts. F.

1994-95 Budget Options Consideration and possible approval of one or more of the following options affecting the 1994-95 operating budget for the district.

1. Campus Security

Option 1:

Approval to draft agreements for 18 officers from the Oklahoma City Police Department and 3 officers from Safety & Security Company, plus supervisors, and necessary overtime to provide campus security for the 1994-95 school year, for an estimated annual cost of $671,738.78.

OKC Police (15 Officers) Private Security TOTAL Option 2:

Approval to draft agreements for 9 OKCPD officers and 9 officers from Safety & Security Company, and necessary overtime to provide campus security for the 1994-95 school year, for an estimated annual cost as shown;

Oklahoma City Police Dept, Safety & Security Co. TOTAL Option 3;

$ 601,459.62 70,279.16 $ 671,738.78

$ 455,168.67 219,409.48 $ 674,578.15

Approval to draft an agreement with Safety and Security Company for 18 campus officers plus supervisors, and necessary overtime to provide campus security for the 1994-95 school year, for an estimated annual cost, of $516,059.00.

1994-95 CAMPOS SECURITY

420 F MINUTES OF THE SPECIAL MEETING OF JULY 22,

1994

M-6 PURCHASING AND GENERAL BUSINESS (Continued) APPROVAL OF ?ORC[JASING TaSID 3BNERAL BUSINESS [TEM F/ OPTICU 1: :ÂťMPDS SEX3URITY 1994-95

MOTION: SECOND:

Frank Kellert Ron Bogle

MOVE FOR APPROVAL ITEM F, OPTION 1, SUBTOPICS 2 (ELEMENTARY SECRETARIAL/CLERICAL SUPPORT)^ 3 (AFTER-SCHOOL TUTORING SERVICE), 4 (ELEMENTARY COUNSELORS), AND 5 (BILINGUAL OFFICE REDUCTION) AS PRESENTED BY THE SUPERINTENDENT WITH EACH ITEM TO BE VOTED ON SEPARATELY. ROLL CALL

Mr. Bogle, Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye no aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye no no

MOTION CARRIED 4 aye, 3 no. DISCUSSION

Mr. Frank Kellert said one of his concerns was the limit of authority of the private security where the officers might be required to leave school property to apprehend a suspect. He said this issue had not been resolved to his satisfaction. Therefore, he felt the level of security would be reduced by using a private security firm. Mr. Ron Bogle said he appreciated the Superintendent's thorough analysis of the security issue. It confirmed his feelings that the Oklahoma City Police Department offered stronger security than the private firms. He said the letter from the Chief of Police was helpful and showed a willingness to recognize and help during the present budgetary constraints. He said it would be a prudent decision by the Board to eliminate four elementary counselor positions enabling the district to provide security for all students. Mr. Bogle said security for students is a morale and practical responsibility and they should not let budgetary considerations get in the way of providing the best security possible and to continue the di^strict's relationship with the Oklahoma City Police Department.

Mr. Tom Yeargain said the Oklahoma City Police Department has had it easy for the last 6 or 8 years with the district, buying patrol cars and paying lieutenants' exorbitant salaries while having to eliminate clerks, counselors, and classroom assistants. He said the district should reduce the $516,059 police expense and put district personnel back to work. He said he has talked to retired police officers, and they guaranteed him they could fill the security positions with retired Oklahoma City Police Officers. He said the decision should be made to move in a different direction by using retired police officers who are mature and have experienced all types of situations; who know what they are doing and will not get excited about a situation like a younger officer might. Mr. Yeargain recommended the Board vote in favor of Option 3. Mr. Hise asked if Mr. Yeargain was offering a substitute motion. Yeargain said no.

Mr.

Mrs. Terri Silver said Oklahoma City Police officers could wear their official uniform while working in the schools, but retired officers could not and are required to wear security uniforms. Regarding overtime, the district does not pay the Oklahoma City Police Department for hours worked over the 120 hour cap and the private security firms would be on a hourly basis. A regular Police Officer assigned to a building for the entire school year could build rapport with the student population. Mrs. Silver said with a private security firm using retired officers or off-duty officers would not have the same officers at the schools all year. She said she was also concerned about allowing security officers to monitor classrooms when a teacher is absent.

420 G MINUTES OF THE SPECIAL MEETING OF JULY

22, 1994 Mâ&#x20AC;&#x153;7

PURCHASING AND GENERAL BUSINESS (Continued)

On the entire issue of campus security, Mr. Wayne Dempsey said he believed the comparison data the Board received were helpful. He said he believed very strongly in the Oklahoma City Police Department. The issue is not about respect and admiration, but dollars. It is about a security standard for the school system and providing a safe and secure atmosphere for the students at the most reasonable and conservative cost during a time of budget reductions. Although he would like to be able to say the district could always afford the Oklahoma City Police Department, there is a bidder who can provide the basic required services at a lesser rate. The only question should be, "Will private security meet the basic needs for the security of the district?" He said there are schools in his district that are still in need of supplies and textbooks. He said he would not vote to expend additional thousands of dollars when private security could meet the needs for the security of the district. Each Board member must live with their own conscience, and he respected every Board member's position. In being good stewards of the district, he did not understand how the lowest bid could not be accepted. Regarding the reduction of elementary counselors, Mr. Dempsey said the students who need the counselors the most see policemen every day in their homes and neighborhoods. He said these students need alternatives and new directions, which is not provided by a black and white unit. He said the bottom line is who could do the basic job effectively at the least cost. He said he had not seen documentation where retired or off-duty officers could not be as effective. Mr. Bogle said there was a provision that the security firm would charge for overtime. He asked if there was an estimate for the range of overtime hours. Mr. Darrel Shepard said in prior contracts with the Oklahoma City Police Department, overtime had been estimated at approximately 120 hours per man (officer, $21.95 per hour, supervisor, $25.46 per hour). In the proposal from Safety and Security Services, Inc., the estimated total overtime cost would be about $44,778. Mr. Shepard said the overtime cost was built into the contract price for Option 3. Mr. Bogle asked if the cost for the Oklahoma City Police Department of $516,059 included overtime. Mr. Shepard said it did and that the overtime cost was included in the Oklahoma City Police Option 1, also.

Mrs. Silver said the amount of overtime she was questioning were the amounts over 120 hours. The Oklahoma City Police Department has a cap of 120 hours, and the district is not charged if the officers work more than that amount, but would incur the cost from a private security firm. Mrs. Silver said the cost savings between Option 1 and Option 3 would not pay for the four elementary counselor positions. Mr. Dempsey said he would like cost information regarding the district contracting with the Oklahoma City Police Department for a full-time security director (police officer) who would report to the Board of Education and would be responsible for administering the security contract using a private security firm.

Mr. Leo Hise said during the past school year, parking lot security was contracted. This year, parking lot security will not be provided. He asked the Superintendent the rationale for not providing this type of security. Dr. Betty G. Mason said she continued to get the impression that the Board believes the administration has recklessly recommended service reductions for the district. She said they have looked at the funds that will be available and made recommendations accordingly. Dr. Mason said her responsibility was to offer the Board a balanced budget, and that is what has been done. The final decisions will be made by the Board.

1994-95 CAMPUS SECURITY

420 H MINUTES OF THE SPECIAL MEETING OF JULY 22,

1994

H-8

PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Dempsey asked about the total security cost for last year. Mr. Nick Kelly, Director, Budget and Financial Management, said the total cost for security last year was approximately $1.1 Million, which included the Oklahoma City Police Department and Safety & Security Services, Inc. Mr. Dempsey said if parking lot security was critically needed last year, why isn't it needed this year? He said it was important to do some things well, rather than eliminate portions from several items. He said the district continues to grow and if adequate services were not provided last year, they certainly would not be provided this year with staff reductions. Another reason for using the private security service is to allow for factoring in some type of parking lot coverage as well. 2.

elementary Secretarial/ Clerical Support

Elementary Secretarial/Clerical Support Recommend providing a .5 clerk at 17 elementary schools with enrollments from 350 - 449 students for the 1994-95 school year. This is in addition to the previously budgeted clerks at 13 elementary schools with enrollments of 450 or more. Total estimated annual cost for additional clerks, with fringe benefits, $107,865.00,

Vote On Item F, Subtopic 2; ROLL CALL

MOTION CARRIED 6 aye, \fter-School Cutoring Service

aye aye no aye

Bogle, Mr. Mrs. Silver, Mrs. Parks, Hise, Mr.

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

1 no.

After-School Tutoring Service Recommend after-school tutoring programs at the five low performing schools only for the 1994-95 school year; to include a maximum of'5 elementary teachers and a maximum of 10 high school teachers. Program would be for one hour per day, 3 days per week, for 30 weeks at an estimated total cost of $46,575.00.

Vote on Item F, Subtopic 3 ROLL CALL

Bogle, Mr. Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

elementary x)unselors

Elementary Counselors Recommend approval to eliminate four elementary counseling staff positions, and redirection of $179,511.77 in federal "Safe and Drug Free Schools" funds to pay for campus security.

Vote on Item F, Subtopic 4; ROLL CALL

Bogle, Mr. Mrs. Silver, Mrs. Parks, Hise, Mr.

MOTION CARRIED 4 aye, 3 no,

aye aye no aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye no no

420 I MINUTES OF THE SPECIAL MEETING OF JULY 22,

1994

M-9

PURCHASING AND GENERAL BUSINESS (Continued) 5.

Bilingual Office Reduction Recommend reduction of bilingual office staff by two supervisors and three specialists; and one administrator (Asian & Hispanic), for a total savings of $210,344.00.

Bilingual Office Reduction

Vote on Item F, Subtopic 5; ROLL CALL

Bogle, Mr. Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

1994-95 Operating Budget

Approval of the 1994-95 Operating Budget with changes in line items as authorized.

General Fund Building Fund Restricted Funds (Federal Funds) Child Nutrition Services Fund Workers' Compensation Fund Debt Service Funds

$ 139,530,000 $ 4,800,000 $ 13,302,408 $ 12,932,990 $ 2,062,000 $ 4,533,020

3! AMENDMENT TO THE ORIGINAL MOTION MOTION: SECOND:

Frank Kellert Terri Silver

MOVE APPROVAL THAT THE BUDGET FOR THE OFFICE OF BOARD RELATED SERVICES BE APPROVED AS PRESENTED BY Mft. DARREL SHEPARD, AND THAT THE TOTAL BUDGET FOR THE OFFICE OF GENERAL COUNSEL BE REDUCED BY ONE ASSOCIATE GENERAL COUNSEL POSITION, AND THE $49,500 PLUS $5,500 DOCTORAL SUPPLEMENT BE PLACED IN THE GENERAL COUNSEL FUND TO BE MADE AVAILABLE FOR OUTSIDE COUNSEL ON AN AS NEEDED BASIS. ROLL CALL

Mr. Bogle, Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye no aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

R. #31 C APPROVAL OF 1994-95 OPERATING BUDGET

aye no no

MOTION CARRIED 4 aye, 3 no. ORIGINAL MOTION AS AMENDED MOTION: SECOND:

Terri Silver Ron Bogle

MOVE FOR APPROVAL OF ITEM G (1994-95 OPERATING BUDGET WITH CHANGES IN LINE ITEMS AS AUTHORIZED) AND APPROVAL OF THE BUDGET FOR THE OFFICE OF BOARD RELATED SERVICES BE APPROVED AS PRESENTED BY MR. DARREL SHEPARD, AND THAT THE TOTAL BUDGET FOR THE OFFICE OF GENERAL COUNSEL BE REDUCED BY ONE ASSOCIATE GENERAL COUNSEL POSITION, AND THE $49,500 PLUS $5,500 DOCTORAL SUPPLEMENT BE PLACED IN THE GENERAL COUNSEL FUND TO BE MADE AVAILABLE FOR OUTSIDE COUNSEL ON JAN AS NEEDED BASIS.

ROLL CALL

Bogle, Mr. Mrs. Silver, Mrs. Parks, Hise, Mr.

MOTION CARRIED 4 aye, 3 no.

aye aye no aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye no no

R. #31 D APPROVAL OF 1994-95 OPERATING BUDGET WITH CHANGEi IN LINE ITEMS

420 J MINUTES OF THE SPECIAL MEETING OF JULY 22,

1994

M-10

PURCHASING AND GENERAL BUSINESS (Continued)

L994-95 OPERATING JODGET

DISCUSSION

Mrs. Thelma R. Parks asked if clerical staff would be reduced in the Office of General Counsel if one associate general counsel position is eliminated. Mr. Frank Kellert said that was not the intent of his motion and he did not contemplate any further reductions. Mr. Cleeta John Rogers has the responsibility to determine clerical staff needs. Mr. Kellert said when he saw how much it cost to operate the legal department including benefits and outside counsel, he could not defend that figure as automatic overhead. Mr. Kellert said he was careful to return the saved funds to the legal department to use if it was determined there was need. Mr. Kellert said he had talked with Mr. Rogers, acknowledging that Mr. Rogers had not necessarily agreed.

Mr. Wayne Dempsey said the idea of cutting a position from the legal office, if justified, certainly should be considered. He said he was not sure the cuts were warranted. The legal fees during the 1992-93 year topped $700,000 and significant funds had been saved in the establishment of the office of General Counsel. Except where there was a clear conflict of interest, he opposes the use of outside law firms. If a position was cut in the office of General Counsel, he would assume it would be a symbolic cut, because the same rules apply to the legal employees as they apply to all other district employees. Mr. Dempsey added that he has not seen the justification, based upon the volume of work, for a reason to contemplate cutting a legal position to free up funds that would go to a private firm. Mr. Kellert said, for clarification, he simply made the funds available to Mr. Rogers on a discretionary basis, so that if it were possible to save money, Mr. Rogers would not be bound by administrative overhead.

Mr. Ron Bogle said he realized the decisions regarding the budget were difficult, and the district has been courageous in making decisions about where cuts could be made..^ The patrons would see the cuts in the legal office as a reasonable thing to do and he was hopeful that this particular change would not harm the ability of the General Counsel's office to do the job they have performed so well. Mrs. Parks said that she was only voting against the elimination of the position in the office of General Counsel.

Mr. Dempsey said for the record, it appeared that the Board is attempting to fire a member of the General Counsel's staff. If that is what is happening. Board members should be brave enough to say it to the public and press; that they are firing someone on the General Counsel's staff. He said no one has addressed the fact that if a position is reduced, a person is reduced, which has not been done anywhere else in the district.

For the record, Mr. Bogle said the discussion has to do with the budget and he was uncomfortable discussing individual employees, which should be done in executive session.

tf 420 K MINUTES OF THE SPECIAL MEETING OF JULY 7.2,

1994

M-U

PURCHASING AND GENERAL BUSINESS (Continued)

5 / ADJOURNMENT

There being no further business, the meeting adjourned at 9:37 a.m. motion for adjournment was made by Wayne Dempsey and seconded by Yeargain. On roll call, the votes were as follows: Mr. Bogle, aye; Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mrs. Parks, aye; Yeargain, aye; and Mr. Hise, aye. All aye.

The Tom Mr. Mr.

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute C lerk

Minutes

approved by the ______! 1994.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of 'Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

Witness my hand and seal of this School District this , 1994.

O â&#x20AC;&#x201D;

Clerk, Oklahomh City Board of Education (SEAL)

day

R. #31 E /APPROVAL TO ADJOURN 9:37 A.M.

421.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, AUGUST

1, 1994, AT 7:00 P.M. PRESENT!

Leo Rise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Mr. Vern L. Moore, Assistant Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

CALL TO ORDER

Mr. Leo Rise called the meeting to order, gave the invocation, and led the pledge of allegiance. ROLL

CALL

ROLL CALL

Roll Call established that all seven present.

INTRODUCTION

(7)

members of the Board were

OF ^VISITORS

(NONE) MINUTES

MOTION: SECOND:

MEETING (S) R. #26 APPROVAL OF MINUTES

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF THE MINUTES OF THE SPECIAL MEETING, JUNE 29, 1994; THE REGULAR MEETING, JULY 5, 1994; THE DISCUSSION MEETING, JULY 11, 1994; AND THE REGULAR MEETING, JULY 18, 1994. ROLL CALL

Mr. Mrs . Mrs . Mr.

Bogle, Silver, Parks, Rise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

422.

MINUTES OF THE REGULAR MEETING OF AUGUST

1994

M-2 BOARD

MEMBER S'

BUSINESS/COMMENTS

BUSINESS

Board Policies Section B-11 Through B-20 Consideration and approval of recommended revisions to policy Section B: BOARD GOVERNANCE AND OPERATION (Sections B-11 through B-20).

R. #27 APPROVAL OF BOARD POLICIES B-11 THRU B-20, EXCEPT B-17 AND B-18

MOTION: SECOND:

Wayne Dempsey Thelma R. Parks

MOVE FOR APPROVAL OF BOARD POLICIES B-11 THROUGH B-20 WITH ACCEPTED CHANGES AS DISCUSSED, EXCEPT BOARD POLICIES B-17: GENERAL COUNSEL AND B-18: CONSULTANTS TO THE BOARD WHICH ARE TO BE BROUGHT BACK AT THE BOARD MEETING OF AUGUST 8, 1994 FOR A SECOND READING.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION The following comments were made regarding the Board policies:

Policy B-11:

BOARD OFFICERS retain original policy.

Policy B-12; CLERKS as revised, add the word "machine" if used in State statutes. Policy B-13:

TREASURER as revised.

Policy B-14:

AUDITOR as revised.

Policy B-15; policy.

BOARD-SUPERINTENDENT RELATIONSHIP retain original

Policy B-16: policy.

COMMITTEES APPOINTED BY THE BOARD retain original

Policy B-17: GENERAL COUNSEL to be brought back to the Board on August 8, 1994 as second reading. During the discussion of this section, Mr. Frank Kellert presented the Board with proposed changes to Board Policy B-17. He stated his changes would put the Superintendent back into the reporting process instead of having General Counsel report directly to the Board.

Mr. Wayne Dempsey said the changes as presented by Mr. changes in supervision and scope.

Kellert were

Mrs. Thelma R. Parks requested that Policy B-17 be brought to the Board on August 8 as a second reading.

Mr. Kellert said the changes involved a philosophical difference concerning the separation of the office of General Counsel from the other administrative functions of the district. This separation has created administrative problems, and created a necessity for the Board to hire outside counsel that house legal staff were prevented from doing. Mr. Kellert said the proposed changes were an attempt to correct the process by stating that General Counsel is responsible to the Board

423.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994 M-3

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) through the Superintendent. This draws a clear distinction as to administrative matters. He said the changes are designed to give the Superintendent the authority to give assignments to General Counsel. On the job description, Mr. Kellert said the only change was to place the reporting order through the Superintendent to the Board of Education, except where a conflict of interest exists. If a conflict of interest exists, the Superintendent would not be involved.

Mr. Dempsey said administrators who have total control of staff tend to get what they want, rather than getting fair, honest, and objective opinions. In the past, there have been cases where staff was not free to make the right choices. The citizens of Oklahoma City deserve to know there is someone other than the Board of Education and Superintendent looking at what and how things are being done. There needs to be personnel that can come to the Board and tell them what is occurring without fear of retribution or retaliation from their supervisors. Mr. Dempsey said the bond issue passed because the citizens of Oklahoma City perceived a change in the operation of the district, and now it is being proposed that this change be stopped. Under those circumstances, Mr. Dempsey said he felt the proposed changes are major. Mr. Ron Bogle said he was troubled by the precedent of bringing substantive changes and requesting action on the same night. He suggested this should be considered a first reading. He said the Board should know whether an item is a minor change in a second reading or a substantive change. He suggested this be brought back to the Board for consideration at a subsequent meeting. Mr. Leo Rise said Board Policy B-17: GENERAL COUNSEL would be brought back to the Board as a second reading at the Regular Meeting on August 8, 1994.

Policy B-18; CONSULTANTS TO THE BOARD to be brought back to the Board on August 8, 1994 as second reading, a statement concerning retired employees to be added.

Mrs. Thelma R. Parks said the policy did not include a statement where a previous employee could not come back as a consultant until after two years from the date of leaving the district. Mr. Hise said that condition is specified in State law applicable to retired employees. Mrs. Parks said it had been her experience when a specific topic was not included in a policy but was in State law, there have been comments that the topic was not in Board policy. She said if the policy addressed the issue of retired employees, it would help alleviate future concerns.

Mr. Hise said there would be certain times when retired district employees would be needed to help on specific projects. He said the policy would be brought back on August 8, 1994.

Policy B-19: BOARD MEETINGS add "When possible," to last sentence of the second paragraph. Mrs. Thelma R. Parks requested a clarification of the restrictions for calling an emergency board meeting and asked what constitutes a financial loss. She cited a situation when she served as Board President where she felt an emergency meeting was needed, but was advised the situation would not be a cause for an emergency meeting. Mr. Darrel Shepard, Executive Director, Board Related Services, gave an example of a storm damaging a school building and emergency repairs being needed on the roof to save the interior of the building. He said

424.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-4 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) after the emergency meeting, a report must be made to the State identifying the nature of the emergency and why all notification procedures of the Open Meeting Law had been bypassed. Mr. Shepard said the need for an emergency meeting would depend on the incident. A special meeting can be called with a 48 hour notice to the County Clerk's Office. Mrs. Parks asked that General Counsel clarify what "immediate financial loss" entails when calling an emergency meeting.

Mr. Hise said that regular, special, and emergency meetings are specified in State Law and must be a legal determination, but that the Board President has the authority to overrule the legal opinion. Policy B-20:

BOARD MEETING ORDER OF BUSINESS as revised.

Board Policy B-08;

UNEXPIRED TERM FULFILLMENT

Consideration and approval of recommended revisions to Board Policy B-08: UNEXPIRED TERM FULFILLMENT, as shown on the following pages. R. #28 APPROVAL OF POLICY B-08: UNEXPIRED TERM FULFILLMENT

MOTION: SECOND:

Wayne Dempsey Ron Bogle

MOVE FOR APPROVAL OF BOARD POLICY B-08: ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

UNEXPIRED TERM FULFILLMENT. Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mrs. Thelma R. Parks asked under Item D (5), if the exclusion of a blank ballot for the determination of a majority was for that one vote only. Mr. Hise said the exclusion for the majority would be only for the one vote.

42ยง>.

UNEXPIRED TERM FULFILLMENT The Board shall fill any vacancy which may occur in that body to

serve until the next regular election as provided by law.

The

following procedures will be used in the soloction ef a porson te filling a vacancy. A.

The Board will set the date and time for taking applications

to fill the vacancy.

Applicants must file a

declaration of can-

notification and

didacy with the Board Clerk. C.

A special meeting will be called to interview

applicants and

make the appointment.

Interviews will be conducted in alphabetical order;

Interviews place

with

microphono)

will

conducted

arrangomont

eaid

thoir-

spacoa

endoroemont

regular

meeting

(-tabloo,'

chairs,

the

spoakors

aosuro

good communications; 3.

Applicants and their endorsement speakers whe aee te fee intorviowod and their endorsomont spoakors will wait et

another location away f-rom the intorviowing area outside the meeting place until they are called;

The ilnterviews will be scheduled at vals .

Aii applicants

will

30 minute inter-

be notified

of the

tot-al-

entire schedule;

1 of 3

426.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-6 BOARD MEMBERS' BUSINESS (Continued)

A consistent pattern of questions

or discussions with

each applicant will be followed by preparing a list of items which may be discussed wi-th oach applicant;

Suggestions-;- or questions-r and inqulrioa which ate sub-

mitted by Board members will be incorporated into the interviews as deemed appropriate; and

After completion of the Interviews of candldates_j_ have

been complotod, not more than two poreono people will be permitted to speak for three minutes each on behalf of an each applicant.

The following procedure will be used to make the selection of an applicant to fill the vacancy.

The names with a

applicants will

box

be listed

alphabetically

adjacent to each name

and . the lists

placed before the Board; 2.

Each member of the Board will check | X | as

his/her choice

and sign his/her name

one name only on each list

submitted; 3.

Upon dlgeetlon

the Gha-i-r, the The Clerk will gather

the lists of applicants and read aloud the name of the

applicant whose name was checked on each list and the name of the Board member checking the applicant's name; 4.

If eae an applicant receives a majority of checks, that

applicant's

name

may

placed

before

the

Board

for

action;

Pursuant

the Itabulation |when |determining

diiHlfHid

forIpurposes

of further action. 2 of 3 (B-08)

427.

MINUTES OF THE REGULAR MEETING OF AUGUST

1994

M-7 BOARD MEMBERS' BUSINESS (Continued)

^6_.

If upon the first checkoff one of the applicants does not

a majority

receive

checks

new list

will

distributed to members of the Board which bears only the

names of applicants who received a check by their name.

The same process as listed in paragraph 2 and 3 will be

followed by the Clerk gathering and reading aloud the checked names and the name of the Board members checking the applicant's name;

€•2.

upon

the

second

checkoff

one

applicant

does

not

receive a majority of checks, a new list will be distributed which carries only the names of applicants whose

name received a check on the most recent checking proce-

dure ; and The checkoff procedure shall be repeated a maximum of five

times

(5)

until

one

applicant

majority of checks, whichever comes first.

receives

That appli-

cant ' s name may be placed before the Board for action_^

ee until- 'the Board fey -ifee- action roaches another dee-i ■ □ion on the matter.

■&9.«

All ballots cast by Board members

throughout this the

process shall be attached to the minutes and made s part

of the official record of the meeting. Board

Mombors efe fefee Board may,- dDuring the selection process.

members may wi-sfe fee ask various applicants.

for

additional -inpufe Information

from

These additional inquiries should be limited

to no more than a total of five minutes for each applicant.

Legal Reference:

Oklahoma Statutoa 70 -§5 112 70 O.S. 1991, §5-112 Robert's Rules, Chapter XIII, Section 43 3 of 3 (B-08)

428.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-8 BOlkRD MEMBERS' BUSINESS (Continued)

Request approval of the following resolution. RESOLUTION

WHEREAS, the Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, recognizes that entrepreneurial spirit is the essence of the free enterprise system and the foundation upon which this nation enhances the great American dream; and

WHEREAS, the Board recognizes that minority businesses strengthen the economic base and improve the quality of life in their respective communities; and WHEREAS, the Oklahoma City Minority Business Development Center has planned activities in the State of Oklahoma to promote and support minority business enterprises; and WHEREAS, the Board wishes to participate in such activities in support of minority business enterprises; NOW, THEREFORE, The Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, and the Oklahoma City Public Schools, do hereby show appreciation to minority businesses and urge all employees and administrators of this District and all patrons of the Oklahoma City Public Schools to participate fully in Minority Enterprise Development Week, September 17 - 24, 1994.

day of

Dated this

Superintendent of Schools

President, Board of Education

R- #29 APPROVAL OF RESOLUTICW TO MINCRITY BUSINESS

MOTION: SECOND:

1994.

Thelma R. Parks Ron Bogle

MOVE FOR APPROVAL OF THE RESOLUTION TO SHOW APPRECIATION TO MINORITY BUSINESSES AND ENCOURAGE PARTICIPATION IN THE MINORITY ENTERPRISE DEVELOPMENT WEEK, SEPTEMBER 17-14, 1994. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

BOARD MEMBERS' COMMENTS Mr. Wayne Dempsey commented on an article in a newspaper where he was quoted on his views of dress codes. He said he did not disagree with the comments, but they were taken out of context. He said his comments were not directed toward Oklahoma City Public Schools, but toward national concerns. Mr. Dempsey also commented on the need for the Board to develop a policy that looks at some type of a minority bid preference program. He noted that the legislature has mandated that by December, 1994, cities with a population of over 300,000 conduct cultural diversity studies to review procurement practices. He asked that the Board give serious attention to the development of a policy regarding minority preference for the Board's consideration.

429.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

Hâ&#x20AC;&#x2122;S BOARD MEMBERS' BUSINESS (Continued) Mrs. Thelma R. Parks encouraged other Board members to attend the OSSBA/CCOSA meeting scheduled for August 26-28, 1994, at the Myriad Convention Center. She reminded her colleagues that continuing education points and new school board member points are needed and this conference provides these points.

Mr. Ron Bogle commented on his recent meeting with Arcadia patrons about the reassignment of middle school students from Hoover to Rogers Middle Schools and the proposed transfer of high school students from John Marshall to Star Spencer High Schools. Mr. Bogle requested that Item 1 of the Superintendent's Report regarding the transfer of high school students be postponed until August 8, along with the opportunity to reconsider the middle school transfer. During the town meeting a condition was brought to light that the Board and the Superintendent were not aware of. In transferring the Arcadia students from Hoover, parents expressed concerns that the transportation of the students to Rogers will put the students on an unsafe bus route. There are only two roads which can be taken from Arcadia to Rogers Middle School and they are backroads without shoulders, frequent stop signs, and railroad crossings without barricades. With the current situation of the students attending Hoover Middle School, the bus travels on Highway 66 to Interstate 35 to the Broadway Extension, and exits on Hefner to the school. Mr. Wayne Dempsey said that football practice begins next week and the Arcadia high school students should be told where they will be attending school. Mr. Bogle said the Arcadia high school students are covered under a grandfather clause allowing them to continue attending school at John Marshall High School. Mr. Vern Moore, Acting Superintendent, said he had discussed the information with Dr. Betty G. Mason. She indicated it would be permissible to postpone action until all information is available to make the appropriate decision.

Mr. Darrel Shepard Executive Director, Board Related Services, said since the Board had previously taken action to transfer the Arcadia middle school students to Rogers Middle School from Hoover Middle School, the issue would have to be reconsidered by the Board. Two motions would be listed on the ^ugust 8 agenda. The first motion would be to reconsider the previous action and the second motion would be for discussion and action by the Board. CITIZENS

COMMENTS

Marilyn Murrell, Mayor, Arcadia, Oklahoma, talked about the need to communicate with the Arcadia parents before action on attendance areas is taken. Ms. Murrell also talked about the history of the current assignment patterns.

Mrs. Thelma R. Parks asked about the attitude of the Arcadia residents regarding the deannexation request. Ms. Murrell said the request originated from only a small portion of the Arcadia patrons with the larger percentage of patrons being happy with the current arrangement.

Doyh Williamson, transportation driver, talked against the recent action by the Board to establish a new position with the salary to be paid from Bond Funds.

Mr. Frank Kellert said the salary to be taken from Bond Funds was legal and noted that the job was for compliance monitoring of bond projects and is limited to the duration of the bond projects.

In clarification, Mr. Wayne Dempsey said after exhaustive review by the Bond Counsel, it was determined it is permissible to pay those costs that are directly tied to the Bond issue from Bond funds.

Dianne Krueger, Arcadia patron, talked about the safety issues involved in transportating students from Arcadia to Rogers Middle School and her opposition to the issue.

CITIZENS* COMMENTS

430.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994 M-10

CITIZENSâ&#x20AC;&#x2122; COMMENTS

CITIZENS' COMMENTS (Continued)

Nita Moore, Arcadia patron, talked about her concerns and opposition to the reassignment of Arcadia students from John Marshall High School and Hoover Middle School to Star Spencer High School and Rogers Middle School.

Nancy Testroet, transportation driver, talked about the closing of the south side pupil transportation garage.

Mr. Leo Hise asked Mike Brown, Administrator, Pupil Transportation, to prepare a report for the Board on the cost to open a south side base. Mr. Brown said the district owned adequate property for the operation of a south side base, but the establishment of a facility might not be possible with the current budgetary conditions.

Mr. Tom Yeargain asked what had transpired on the Valleybrook property. Mr. Brown said he had recommended that the Valleybrook property was suitable and adequate to house approximately 76 buses and associated parking for personnel, but the authorization for the recommendation was not received. Mr. Wayne Dempsey asked if the current plan was to only operate one transportation base. Mr. Brown said there was a site in Spencer in addition to the site at the Service Center. Mr. Vern Moore, Acting Superintendent, said the reason for not going forward with the recommendation for another south side base was due to the present budgetary constraints. Costs would be incurred in the establishment and moving to a south side site. Mr. Leo Hise said because of the problems being encountered, he recommended further investigation into the possibility of a south side base. Mr. Dempsey requested along with the projected cost of establishing a south side base, the costs for running the services from the Service Center location should be included. Mary Rolston, transportation driver, talked about obtaining a new bargaining agent for bv^^s drivers. Mr. Hise stopped the presentation and referred her to legal counsel.

Clara McElyea, transportation driver, talked about her concerns with the transportation department and the need for additional personnel. uEGAL REPORT

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, presented the legal report and alerted Board members of an evolving area of the law having to do with the unique educational needs of special education children with disabilities. In the near future, he said this area will become significant due to increasing civil cases being filed throughout the State.

Mr. Ron Bogle suggested the district should seek help with this issue on the State and Federal levels.

CREASUEIERâ&#x20AC;&#x2122;S

lEPOiT

TREASURER

REPORT

Mrs. Sandy Henry, Treasurer, presented a routine Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with State statutes.)

431.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-11 REPORT

SUPERINTENDENT'S

Mr. Vern Moore, Acting Superintendent, said Item 1 will be brought back to the Board at the August 8 meeting for the appropriate action. -3n--- Approval to roasoign Arcadia area high-s-eheol otudonts (attondanco zone—108A)—from John Marshall High School to—Star—Sponcor High Schooly—boginning with the 1994—9-5 school year.--- (Pootponod from the Board of Education mooting of July. 1-8-,—1994 . ) Mr. Leo Hise said the report accompanying Item 2 contained an error and will be brought to the Board at the August 8 meeting.

■2-s--- Approval to reassi-gn students residing in the Chaparral Apartments (attondanoo—zone—300P)—from Wilson—Elementary—School—te—Dewey Elementary School, boginning with-the 1994-95 school year. PERSONNEL,

MOTION: SECOND:

PAYROLL,

AND

ENCUMBRANCES

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION

Mrs. Thelma R. Parks expressed concerns about the number of teachers on non-continuing contracts and asked if they would be re-employed in the event their services were needed. Mr. Vern Moore said most of the non-continuing contract teachers are brought back unless they teach in low demand areas.

Mr. Leo Hise commented on the deaths of two long-term employees, Ms. Janet Jones, counselor, U. S. Grant High School and Ms. Opal Jones, Child Nutrition Services. 1.

August, 1994 Payroll

Approval to issue 1994-95 purchase orders to encumber the following payroll for August, 1994: P.O. NO.

9520006 9520007 9520008 9520009

9520010

FUND

GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND 94 SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND

AMOUNT

OCAS CODE

5-11-000-5300-100

$2 ,100,000.00

5-21-000-5300-100

225,000.00

5-31-000-5300-100

30,000.00

5-23-000-5300-100

250,000.00

5-22-000-3100-120 SALARY

190,000.00

R. #30 APPROVAL OF PERSa®lEL, PAYROL AND ENCUMBRANCES

! 432.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994 M-12

R. #30 APPROVAL OF PERSOUNEL, PAYROLL, AND HSJCOMBRANCES

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

Personnel Report

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (31-9500001 through 11-9500759) written during the period 07/01/94 through 07/26/94. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. 11 21 22 23 31

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE INTERNAL AUDITOR This is to certify that I have received the attached encumbrance list, P.O. # 9500001 to 950759, from the Encumbrance Clerk. I have made a random testing of the following items; action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

Edward Romero Internal Auditor

Date

Special Services 8-23-94 Speech Language Pa :h

Taft SED Teacher

Webster SED Teacher

Columbus 8-23-94 Intermediate Teach ir

Harding 8-23-94 Language Arts Teac ler

Capitol Hill ESL Teacher

Pierce LD Teacher

Stonegate Pre-K Teacher

Prairie Queen HR Teacher

Byrne, Gloria

Colen, Jacquelint

Cosetti, JoAnna

Cunningham, Phillip

Deloney, Anita

DeVito, Petty

Dick, Gayla

Ford, Sherry

Galberth, Halinda

H S

Telstar 5th Grade Teacher

Burnett, Vonda

8-23-94

Rogers 8-23-94 Home Economics Tea :her

Bennett, Jacqueline

8-23-94

EFFECTIVE DATE

Harding Science Teacher

ASSIGNMENT

Astafan, Joseph

CERTIFIED:

NAME

03-07 $23,660

01-04 $21,690

03-08 $24,215

01-04 $21,930

01-03 $21,485

03-03 $23,610

03-07 $24,665

03-15 $28,190

01-04 $21,690

01-17 $25,790

01-14 $26,160

ANNUAL SCHEDULE/STEP/LANE

SALARY

ASSIGNMENT

Clark, Deniece

SUPPORT:

Jones, Kermit

Hines, Kimberly

Henderson, Starla

Hargrove, Joe

Hardwick, Beth 8-23-94

EFFECTIVE DATE

8-23-94

Child Nutrition Entry Kitchen Asst

5-16-94

Grant 8-23-94 Chem/Biology Teach jr

King Primary Teacher

Special Services 8-23-94 Speech Language Pa :hologist

Rogers 8-23-94 Social Studies Tea :her

Monroe 4th Grade Teacher

CERTIFIED (conti nued):

NAME

PERSONNEL EMPLOYMENTS

471-01 $5.08/hr

01-03 $23,535

01-04 $21,690

03-03 $23,610

01-15 $26,610

01-04 $21,930

ANNUAL SCHBXJLE/STEP/LANE

SALARY

3 3 (I> O.

C3 (+ H-

o o

o n w

s a n o

•o K

s n

90 Vi O

■fl n

Ti-«

rfi

VO VO

s § co H

n H 2 O

n § £

H n n

A n cn o

(jj (jj

7-18-94

6-6-94

6-3-94

Parmelee Head Custodian

Child Nutrition Kitchen Specialisi

Transportation Bus Driver

Owens, Geraldine

Phillips, Beth

7- 14-94

6- 6-94

6-10-94

EFFECTIVE DATE

Baker, Emmitt

RETIREMENTS:

Glover, Travis

Custodial Service: Custodial Uorker

Child Nutrition Kitchen Asst I

Jones, Opal

DISHISSALS:

Grant Counselor

ASSIGNMENT

Jones, Janet

DECEASED;

NAME ANNUAL SCHEDULE/STEP/LANE

SALARY NAME

PERSONNEL TERMINATIONS

ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

o CL

H-

o 0 0

o n in

n ss o

It *

K ยง

It *

90 Oi o

ITTiTT

s ยง co

H S8

n H

ยง

n n

โ ข31

n co o

S H

Fine Arts 8-24-94 Trav Vocal Music T« acher

Woody, Li nda

Harding 8-24-94 Language Arts Teacl er

Wheeler 2nd Grade Teacher

Pendarvis, Sylvii

Tyner, Lilly

8-24-94

Willow Brook Pre-school Teacher

8-23-94

Star 8-24-94 Intermediate Teach) r

8-22-94

Leppke, Dianna

PARENTAL:

Ginsterblum, Mini

(Extended Medical Leave of Absence)

MEDICAL:

Rogers LD Teacher

McCoy, Lorie

8-24-94

Mark Twain KDG/EDK Teacher

Brown, Billie

8-22-94

EFFECTIVE DATE

Fine Arts Vocal Music Teacher

ASSIGNMENT

Brigida, Jeanne

EDUCATION:

LEAVE OF ABSENCE:

NAME ANMlML SCHEDULEZSTEP/LANE

SALARY

NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT

DATE

EFFECTIVE ANNUAL SCHBXJLE/STEP/LAWE

SALARY

d d

Cl <+ H-

o o

o n

n ss n

•0

o z n

•fl

«7»

J.1I.IU

VO VO

01 A

n A H

H di n co n § £ d)

A n

to tn

/ 436.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994 M-16

R. #30 APPROVAL OF PERSCXilNEL, PAYROLL, AND ENCUMBRANCES

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE:

Ashant i-Alexander, Raushan

Moon Middle School Assistant Principal

6-14-94

Bailey, Julie

Kaiser Elementary School Principal

6-7-94

Budget and Financial Management Executive Secretary

7-1-94

PROFESSIONAL-TECHNICAL: Burke, Shirlene

CERTIFIED:

Brashears, Karen

Wheeler Elementary School Teacher

6-3-94

Brown, Wesley

Eugene Field Elementary School PE Teacher

6-3-94

Craig, Michelle

Capitol Hill Elementary School 1st Grade Teacher

Eagle, Gail

Horace Mann Elementary School LD/EMH Teacher

6-3-94

Evans, Maria

Harding Middle School Spanish Teacher

6-3-94

Johnson, Sandra

Columbus Elementary School 3rd Grade Teacher

6-3-94

Klaasen, Deleise

Eisenhower Elementary School Kindergarten Teacher

6-3-94

Rossow, Nancy

Grant High School Psychologist

6-21-94

Snider, Patricia

Wilson Elementary School Kindergarten Teacher

6-3-94

Stover, Bettilou

Parmelee Elementary School 5th Grade Teacher

6-3-94

Welch,' Pamela

Rockwood Elementary School LD/MR Teacher

6-3-94

437.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994 M-17

PERSONNEL, PAYROLL, AND ENCUMBRlUiCES (Continued)

R. #30 PERSONNEL, PAYROLL, AND ENCUMBRANCES

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued); NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT:

Armstead, Octavia

Child Nutrition Kitchen Assistant

6-3-94

Brown, Wilbert

Custodial Services Relief Custodian

7-1-94

Gallaher, Shawn

Wilson Elementary School Custodial Worker

8-2-94

Green, Jr., Lawrence

Harrison Elementary School Head Custodian

8-2-94

Griffin, Maria

Adams Elementary School Hispanic Bilingual Assistant

6-7-94

Haws, Janet

Parmelee Principal's Secretary

6-6-94

Scott, Terrance

Capitol Hill Elementary School Custodial Worker

8-2-94

Tran, Liet

Asian American Student Services Asian Bilingual Assistant

6-3-94

<^38.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-18 PURCHASING R. #31 APPROVAL OF PDRCEffiSING AND GENERAL BUSINESS

MOTION: SECOND:

AND

GENERAL

BUSINESS

Wayne Dempsey

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEM A THROUGH M WITH THE EXCEPTION OF ITEM D WHICH IS TO BE VOTED ON SEPARATELY (ITEMS L AND N WERE WITHDRAWN). ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Regarding Item F, Mr. Wayne Dempsey requested a legal review and interpretation stating whether it was appropriate to change vendors after Board approval of a bid. Mr. Belphry Dean, said the purchase order for computer equipment was originally awarded to United Systems, Inc., but that United Systems requested that the payee be changed to IBM Credit Corporation. Mr. Cleeta John Rogers, General Counsel, said this was not an uncommon event, but the contract cannot be transferred nor can the responsibility for the warranty. Dr. George Kimball, Director, Planning, Research, and Information Services, said on April 1, 1994, IBM Corporation changed their method of operation and the only way to buy IBM PC computers is to purchase the equipment through vendors.

Regarding Item M, Mr. Dempsey asked if structural survey results had been received stating that it would be appropriate to purchase and install carpeting at Eugene Field Elementary School. Mr. Darrel Shepard said the structural reports had not been received, but The Benham Group agreed that carpeting could be installed in the school with the exception of one room. Mr. Frank Kellert asked about the removing and replacement of the cove base at Eugene Field Elementary School. He said it is very difficult to remove the cove base and then reinstall the material. When cove base is removed, it is a standard industry procedure to not reinstall, but to replace it with new base. He said this is not addressed and could result in a change order. Mr. Kellert asked about the vendor for this project and was told the vendor (low bid) is actually a broker who has subcontracted the job to another company.

Mrs. Terri Silver expressed concern over the colors for such things as floor tile being chosen for the schools. Would those same colors be accessible in a few years if replacement tile is needed?

Mr. Dempsey said he agreed with Mrs. Silver. He said in a district with 90 buildings, the materials should be functional and when any replacements are needed, they should not require a special order. Honorarium & Travel Expense For Dr. Diane Gess

Chapter 1:

Honorarium and Travel Expenses For Dr. Diane Gess

Recommend a blanket purchase order for an honorarium and travel expenses for Dr. Diane Gess in connection with six Write Track Workshops to be conducted during the 1994-95 school year at 53 Chapter 1 schools in the total amount of $32,500.00. Expenditures in conjunction with the training are to be charged to the following accounts and payments made only as services are rendered:

523-2213-320-000-0000-000-076 523-2213-320-000-0000-000-069 TOTAL

10,000.00 22,500.00 32,500.00

439.

MINUTES OF THE REGULAR MEETING OF AUGUST

1994

M-19 PURCHASING AND GENERAL BUSINESS (Continued) B.

Security Agreement;

City of Spencer, Oklahoma

Approval of an agreement with the City of Spencer whereby the City agrees to furnish campus security and other police services for the district (Star Spencer High School and Rogers Middle School) through June 30, 1995, for a cost not to exceed $50,880 plus overtime. Services to be paid for monthly. This expenditure is to be charged to account 511-000-2600-340-000-0000-000-031. C.

Science Furniture;

For Use At Northeast High School Science Center

The purchase of science furniture for use at Northeast High School Science Center from Thompson Book & Supply Company, who submitted the low quotation on specifications and/or general conditions (11 mailed - 5 returned). This expenditure, in the amount of $87,204.00, is to be charged to Building Fund account #521-0461000-740-195-5000-000-745.

Child Nutrition Services Department;

1994-95 Orders

Place orders for the 1994-95 school year for the Child Nutrition Services Department with the following companies who submitted the lowest and best bids. (Companies and products shown on the following pages.)

1994â&#x20AC;&#x201D;95 Security Agreement: City of Spencer

Science Furniture For Northeast High School Science Center

1994-95 Child Nutrition Services Orders

440.

MINUTES OF THE REGULAR MEETING OF AUGUST

1994

M”20 PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Services Orders

QUOTATION 8219 DELIVERED PIZZA (6 MAILED, 4 RETURNED)

Child Nutrition Services is recommending the purchase of delivered pizza for the 94-95 school year. The company chosen from Quotation Number 8219 was determined based on quality and price. All purchases will be charged to Child Nutrition Services.

GODFATHER’S PIZZA

Actual amounts to be used is determined on participation. Pizza is to be a minimum of 15 inches in diameter cut into six equal slices, cheese weight no less than 10/pizza/#l student selection.

Pepperoni pizza/ 15" 2.1 oz topping, 10 oz weight of cheese/pizza, cost per pizza $4.80. Sausage pizza/ 15" 6.75 oz topping, 10 oz weight of cheese/pizza, cost per pizza $4.90.

Combo pizza/ 15" 11.80 oz topping, 10 oz weight of cheese/pizza, cost per pizza $4.99.

DELIVERED PIZZA TO HIGH SCHOOLS AND ADULT CAFETERIAS. QUOTATION 8222 BAKERY (3 MAILED, 1 RETURNED)

Child Nutrition Services is recommending the purchase of delivered bakery products for the 94-95 school year. The company chosen from Quotation Number 8222 was determined based on quality and price. All purchases will be charged to Child Nutrition Services.

RAINBOW BREAD Actual amount of purchase is determined by participation on all bakery products. Bread, White, 20 oz. loaf, iron fortified/Rainbo

$.79/each

441.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-21

PURCHASING AND GENERAL BUSINESS (Continued)

1994-95 Child Nutrition Services Orders

Bread, Whole Wheat, 20 oz loaf, iron fortified/ Grant's farm

$.89/each

Texas Toast, White, 20 oz. loaf, iron fortified/ Rainbo

$.79/each

Buns, Hamburger 4 1/2" sliced, 12/pack iron fortified/Rainbo

$1.30/each

Buns, Hamburger 4" sliced, 12/pack iron fortified/Rainbo

$1.14/each

Buns, Coney, sliced, 16/pack iron fortified/ Rainbo

$1.28/each

Buns, foot-long, sliced, 6/pack iron fortified Rainbo

$. 82/each

Buns, Hoagie, 6", 8/pack, iron fortified/ Rainbo

$1.36/each

Rolls, onion, sliced, 12/pack, iron fortified/ Earth Grain

$1.56/each

Rolls, Poppy seed, sliced, 12/pack, iron fortified/Earth Grain

$1.56/each

Rolls, French bread, 6/pack, iron fortified/ Earth Grains

$1.32/each

Loafs, French bread, 16 oz., iron fortified/ Earth Grains

$1.32/each

Cinnamon raisin bread loaf, 16 oz./Earth Grains

$1.60/each

Bagel, 15 oz./Brothers

$1.19/each

Various Specialty Breads: Oval Rye Bread-Pumpernickel or Light Rye 16 oz.

$1.34/each

Sourdough Bread, 24 oz.

$1.36/each

Party Rye-thin sliced Rye Dark or Light, 8oz

$0.92/each

Honey Wheat Berry Bread, 24 oz/ Earth Grains $1.44/each Kaiser cut buns 4", 30 ct.

$3.03/each

442.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-22 PURCHASING AND GENERJkL BUSINESS (Continued) 1994-95 Child Nutrition Services Orders

QUOTATION NUMBER 8223 POTATO AND CORN CHIP PRODUCTS (4 MAILED, 2 RETURNED) Child Nutrition Services is reconunending the purchase of delivered potato chips for the 94-95 school year. The company chosen from Quotation Number 8223 was determined based on quality and price. All purchases will be charged to Child Nutrition Services.

BOAZ CANDY & TOBACCO CO.

Actual amount of purchase is determined by participation on all potato and corn chip products.

PRICE/DOZEN

NET WT.

Cheet-os

3.24

2 1/8 oz.

Fritos

3.24

2 3/4 oz.

Lays plain chips

3.24

1 1/2 oz.

Lays BBQ chips

3.24

1 1/2 oz.

Doritos nacho chips

3.24

2 1/8 oz.

Fritos corn chips

9.77/8 pk.

16 oz.

QUOTATION 8225 DELIVERED MEXICAN ITEMS ( 3 MAILED, 2 RETURNED) Child Nutrition Services is recommending the purchase of delivered mexican items for the 94-95 school year. The company chosen from Quotation Number 8225 was determined based on quality and price. All purchases will be charged to Child Nutrition Services. TACO BELL

Actual amounts to be used is determined on participation

Various types of mexican food items: bean burrito/ 8" 4.75 oz. filling, 7.25 oz total weight

443.

MINUTES OF THE REGULAR MEETING OF AUGUST

1994 M-23

PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Services Orders

$.59 each. bean/beef burrito/ 8" 4.75 oz filling, 7.25 oz total weight, $.99 each. beef burrito/ 8" 4.75 oz filling, 7.25 oz total weight $1.49 each. chilito/ 8" 3.25 oz filling, 5.75 oz weight total $.79 each. cheesarito/ 8" 2 oz filling, 4.25 oz weight total $.59 each.

DELIVERED MEXICAN ITEMS TO HIGH SCHOOLS AND ADULT CAFETERIAS

Quotation Number 8231 "Pest Control Services" (7 Mailed, 6 Returned) Child Nutrition Services is recommended the purchase of pest control service for the 94-95 school year. The company chosen from Quotation Number 8231 was determined based on price and references. All purchases will be charged to Child Nutrition Services.

Coshow Pest Control

PEST CONTROL SERVICES @ $25.00 per Cafeteria area treatment each month @ $50.00 per Warehouse area treatment each month @ $25.00 per treatment for Moon Application Office, Administration Cafeteria, Service Center Cafeteria each month $27,000.00

QUOTATION 8236 MILK DELIVERED (4 MAILED, 2 RETURNED)

Child Nutrition Services is recommending the purchase of delivered milk items for the 94-95 school year. The companies chosen from Quotation Number 8236 were determined based on quality and price. All purchases will be charged to Child Nutrition Services.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-24

PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Services Orders

BORDEN INC.

Actual amount of purchase is determined by participation on all milk products.

Milk for Proposals #1 thru 6

Milk, Chocolate 1/2% Milk, White 1% Milk, whole, white Milk, skim, white Milk, white 1% Buttermilk Milk, chocolate 1/2% Buttermilk Cottage Cheese Cottage Cheese Sour Cream Ice milk mix, choc Ice milk mix, van. Yogurt, plain

1/2 pint 1/2 pint 1/2 pint 1/2 pint gallon 1/2 pint gallon 1/2 gallon pound 24 ounces 4 pounds 1/2 gallon 1/2 gallon 4 pounds

$.1283 $.1279 $.1365 $.1350 $1.79 $.1485 $1.89 $1.09 $.81 $1.26 $2.37 $1.29 $1.26 $.5650

1/2 pint 1/2 pint 1/2 pint 1/2 pint gallon 1/2 pint gallon 1/2 gallon pound 24 ounces 4 pounds 1/2 gallon gallon 4 pounds

$.1310 $.1306 $.1392 $.1377 $1.84 $.1512 $1.94 $1.12 $.82 $1.29 $2.42 $1.32 $1.29 $.58

Milk for Proposal #7 AND #8

Milk, chocolate 1/2% Milk, white 1% ' Milk, whole, white Milk, Skim White Milk, white 1% Buttermilk Milk, chocolate 1/2% Buttermilk Cottage Cheese Cottage Cheese Sour cream Ice milk mix, choc Ice milk mix, van Yogurt, Plain

QUOTATION NUMBER 8238 "4 OZ FRUIT JUICE" (2 MAILED, 2 RETURNED)

Child Nutrition Services is recommending the purchase of delivered 4 ounce 100% juices for the 1994-1995 school year. The company chosen from Quotation Number 8238 were determined based on quality and price. All purchases will be charged to Child Nutrition Services.

4455.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-25 PURCHASING AND GENERAL BUSINESS (Continued)

BORDEN, INC.

Actual amounts to be used is determined on participation. FRUIT JUICE 4 OZ 100%, VITA FRESH (APPLE, GRAPE AND ORANGE)

70 CT/CASE (APPLE AND GRAPE) 75 CT/CASE (ORANGE)

Apple Juice Grape Juice Orange Juice

$ 7.00 case $ 8.67 case $ 7.31 case

QUOTATION 8240 EGGS, CHICKEN, AND MARGARINE (3 MAILED, 1 RETURNED)

Child Nutrition Services is recommending the purchase of delivered eggs, chicken, and margarine for the 94-95 school year. The companies chosen from Quotation Number 8240 were determined based on quality and price. All purchases will be charged to Child Nutrition Services. COUNTRY SQUIRE FARMS PRODUCT

Actual amount used is determined on participation.

EGGS, FRESH MEDIUM GRADE A Market price Market price

+ +

$1.20 per 1/2 case $2.00 per case

MARGARINE, 30 POUNDS, SUNNYBROOK BRAND CASE PRICE $10.11 CHICKEN, FRESH, 8-CUT

$.845 PER POUND

QUOTATION NUMBER 8241

1994-95 Child Nutrition Services Orders

; .. 446.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-26 PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Child Nutrition Services Orders

"FRUIT DRINK" (2 Mailed, 2 Returned)

Child Nutrition Services is recommending the purchase of delivered fruit drink to secondary school sites only for the 1994-1995 school year. The company chosen was determined based on quality and price. All purchases will be charged to child Nutrition Services.

BORDEN INC. Actual amount to be used is determined on participation. 16 ounces(PT) individual servings of fruit drink for secondary school sites. Various Flavors: Orange and Fruit Punch

$4.48/case 28 servings per case

QUOTATION NUMBER 8244 "MICROCHECK MACHINES" (3 Mailed, 1 Returned) Child Nutrition Services is recommending the purchase of Microchek Machines for Child Nutrition Services cafeteria sites for the 1994-1995 school year. The company chosen from Quotation Number 8244 were determined based on quality and price. All purchases will be charged to Child Nutrition Services.

5 MC 2000 Main Line Microcheck 6 $4,935.00 each

$24,675.00

3 MC 500 Ala Carte Line Microcheck @ $2,284.00 each

$ 6,852.00

6 MC 100 Mobile Cart Microcheck @ $1,185.00 each

$ 7,110.00

8 Cash Drawers @ $ 115.00 each

$ 1,240.00

447.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-27 PURCHASING AND GENERAL BUSINESS (Continued)

QUOTATION NUMBER 8246 "NUTRITION MERCHANDISING PROGRAM" (1 Mailed, 1 Returned)

Child Nutrition Services is recommending the purchase of nutrition merchandising items for the 94-95 school year. The items chosen from Quotation Ntunber 8246 were determined based on price. All purchases will be charged to Child Nutrition Services

MELLO SMELLO

NUTRITION MERCHANDISING PROGRAM Various Merchandising Material for Nutrition Merchandising Program Program Size;

30,000 STUDENTS, $.99 STUDENT

QUOTATION NUMBER 8247 "RUSSET FRIES" (1 Mailed, 1 Returned) Child Nutrition Services requests permission to place an order for Russet French Fried Potatoes. This product is available through a single source. Modern Wholesale of Oklahoma City. The quoted price for this product is $42.95 per case. This price has not increased since the 1993-1994 school year 2000 cases would provide enough potatoes for the entire school year. The extended amount is $85,000.00.

1994-95 Child Nutrition Services Orders

448.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994

M-28 PURCHASING AND GENERAL BUSINESS (Continued)

(Items F - N are related to Bond Fund projects.)

Bond Funds:

Bond Funds: Change Payee For Zoniputer Equipment

Change Prior Approved Payee For Computer Equipment

Approval to change prior approved payee for Computer Equipment at Classen, Southeast, Nichols Hills and Cleveland (Board Meeting of April 4, 1994) in the amount of $59,904.00.

TO! IBM Credit Corporation

From: United Systems

Bond Funds:

Bond Funds: roilet Stalls

Bond Funds: Plumbing Supplies

Bond Funds: Electrical Supplies For Southeast & Classen

Toilet Stalls For Use At Various Schools

Approval to purchase toilet stalls for Lee, Horace Mann, Britton and Arcadia Schools from Construction Building Specialties, Inc., who submitted the low quotation (15 mailed - 2 returned). This expenditure, in the amount of $32,844.00, is to be charged to Bond Fund account #531-105-4700-740-000-0000-000-000.

Bond Funds:

Pliunbing Supplies For Use At Various Schools

Approval to purchase plumbing supplies (flush valves, closet seats, floor drains, "P" traps, etc.) for use at various schools from Ferguson Enterprises who submitted the low quotation on specifications and/or general conditions (11 mailed - 5 returned). This expenditure, in the total amount of $19,616.32, is to be charged to Bond Fund account #531-105-4700-740-000-0000-000-000. Bond Funds: Purchase Electrical Supplies For Southeast and Classen High Schools Approval to purchase electrical supplies (light fixtures, wire, ballasts, fluorescent lamps, exit signs, switches, etc.) for use at Southeast and Classen High Schools from the following companies who submitted the low quotations on specifications and/or general conditions (11 mailed - 6 returned):

$ 37,472.88 28,566.72 14,682.23 $ 80,721.83

Graybar Electric Company Pyramid Electric Comp^any Emsco Electric Supply Company TOTAL These purchases accounts:

are to be

charged to

the

following Bond Fund

531-108-4700-610-000-0000-000-508 531-108-4700-610-000-0000-000-770 Bond Funds: Floor Tile At Classen

Bond Funds:

$ 30,346.46 50,375.37

Floor Tile At Classen High School

Approval to purchase floor tile for use at Classen High School from the following companies, who submitted the low quotations on specifications and/or general conditions (5 requested - 3 returned).

Millers's Floor Store Carpet World TOTAL

$ 59,921.75 732.30 $ 60,654.05

These purchases are to be charged to Bond Fund account # 531-1124700-610-000-0000-000-167.

449.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994 M-29

PURCHASING AND GENERAL BUSINESS (Continued) K.

Bond Funds;

Roof Replacement At Various Schools

Approval for the expenditure of Bond Funds for roof replacement at Capitol Hill High School, Hayes Elementary, Green Pastures Elementary, Shields Heights Elementary School by the following companies who submitted low bids.

Bond Funds: Roof Replacements

Bid

Contractor

School

Aduddell Roofing Aduddell Roofing Best Roofing Standard H/I TOTAL

Capitol Hill H.S. $212,525.00 Hayes Elementary 82,665.00 Green Pastures Elem. 24,157.00 59,800.00 Shields Hts. Elem. $379,147.00

This expenditures in the total amount of $379,147.00, is to be charged to the Bond Fund account # 106-4700-450-000-0000-000-OPU (Operational Unit).

ITEM PULLED FROM AGENDA

Bond Funds;

Carpeting at Eugene Field Elementary School

Approval for Bond Fund expenditures for carpeting at Eugene Field Elementary School, by Diversified Systems, Inc., who submitted the low bid (4 received). This expenditure, in the amount of $48,625.00, is to be charged to Bond Fund account 112-4300-450-0000000-000-215. (Postponed from the July 22, 1994, Board of Education meeting.) N. D.

ITEM PULLED FROM AGENDA Computer Maintenance Agreement;

United Systems

Approval of a maintenance agreement with United Systems for computers in (1) all administrative and service center computers (that are connected to the mainframe), (2) all administrative computers in the schools that are mainframe connected, and (3) all computer and peripheral equipment in the IBM Writing-to-Read laboratories in the elementary schools, who submitted the lowest acceptable quotation. This expenditure, in the amount of $74,811.88, is to be charged to account 511-000-2640-430-000-0000055. VOTE ON ITEM D ROLL CALL

Bond Funds: Carpeting At Eugene Field Elan School

Mr. Mrs. Mrs. Mr.

Ccmputer Maintenance Agreement: United Systems

R. #31

APPROVAL OF

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION (ITEM D) Mr. Wayne Dempsey said he believed in accepting the lowest and best bids, and not just the lowest bid. However, he asked for information that would justify expending an additional $16,000 for the bid on the computer maintenance contract. Dr. George Kimball, Director, Planning, Research, and Information Services, said his reservation with the low bid was the size of that company's staff combined with the fact that company is installing 70+ networks in the district over a short period of time. Additionally, the administrative system in the middle and high

MAINTENANCE AGREEMENT: UNITED SYSTEMS

450. MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994 M-30

PURCHASING AND GENERAL BUSINESS (Continued) schools has operating systems that are complicated and United Systems has a technical staff that is fully trained on these systems. They have also assigned top technicians to our account. Dr. Kimball said during the current time he felt is was important to have the dependability of trained technicians and Roselius will be heavily involved with the installation of other large projects within the district. Dr. Kimball suggested the awarding of the maintenance agreement for the next year should be closely evaluated. For the record, Mr. Dempsey said he trusted Dr. Kimball's judgement and would go with his decision that this is the lowest and best bid at this time. He said the same practice and principle should apply to other considerations the Board is voting on. The Board should not look at low bids when it is convenient and low and best bids at other times.

UNFINISHED

BUSINESS

(NONE) BUSINESS

NEW

(NONE)

CITIZENS' COMMENTS

CITIZENS

COMMENTS (Continued)

Gloria J. Prim, Arcadia PTA, talked about her concerns with reassigning students from Hoover Middle School and John Marshall High School to Rogers Middle School and Star Spencer High School. She also said that she did not want the Arcadia area to be annexed to another district.

Mike Weeks, transportation driver, talked about his concerns for safety on his job and student identification badges.

10.

Steven R. Hash, transportation driver, reemphasized the need for the south Oklahoma City pupil transportation department parking lot and garage; old equipment; and driver's needs.

11.

Rebecca Whitehead, patron. Hoover Middle School, talked about administrative inaction concerning violence in that school and the need for administrators to adhere to the rules as stated in the district's Citizens' Comments guidelines and the Student and Parent Handbook.

Mr. Leo Hise asked that a response be sent to Mr. & Mrs. Whitehead and Board members by August 8, 1994.

Mr. Ron Bogle requested that a full report be sent to his office by noon on Tuesday, August 2, 1994. He said he had missed the July 5 meeting where Mrs. Whitehead first spoke and had been briefed on other events in the district, but had not received information on this. Since this happened in his district, he said he was outraged and expected more from the district in informing him of events in his district. He stated he was "mad as hell" this would happen. Mr. Vern More said an oral report was made as well as a written report. He would make sure that Mr. Bogle received a copy. Mr. Bogle said he had not received a written report and was unaware of a verbal report. Mr. Wayne Dempsey said he has often asked that the Board be informed of action taken on various situations and has not received responses. He said the Board must take some responsibility for answering the questions. By the time patrons appear before the Board they have probably already spoken with various administrators and/or the superintendent, and are seeking further resolution. He said the Board owes an answer to the patrons; the patrons are not asking the superintendent for an answer, they are seeking solutions from the Board.

451.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1994 M-31

BOARD

M E M B E R S'

COMMENTS

Mr. Wayne Dempsey requested that Board Policy B-26: PUBLIC PARTICIPATION AT BOARD MEETINGS be brought to the Board for review for the fashion, manner, and timeliness of the responses to patrons and how those responses are reported back to the Board.

BOARD MEMBERSâ&#x20AC;&#x2122; GOMMaJTS

Mr. Leo Hise said that policy would be brought to the Board on August 8 for review. Mr. Frank Kellert said during the formation of the strategy and philosophy of secondary magnet schools, concern was expressed by Steven Prilliman, a National Merit Scholar who attended Northwest Classen High School, about the drain of secondary teachers to the magnet schools which is affecting the Advanced Placement program. Mr. Kellert asked for a report on the AP program including the course offerings and the number of students enrolled in those courses who passed or did not pass the AP exam. He requested that the information be reported by course and high school for both the 1992-93 and the 1993-94 school years. Mr. Ron Bogle said the safety of children, teachers, and employees must be a fundamental commitment of the district. He also said the relationship with patrons is important. The letters sent to the patrons of the Arcadia area stated the reason for the reassignment of students was "distance." The real reason is due to the overcrowding at Hoover Middle School. Small things can create credibility problems. There should be an effort to be direct and honest when decisions are being made. Mr. Bogle said the Arcadia town meeting was productive and forthright. From that meeting, information was obtained that the Board had not previously been aware of. Mrs. Thelma R. Parks said she has always had concerns about treating patrons with dignity. The Board expects support from the patrons and wants genuine parental input. Persons representating the students of the district should always feel free to come to the Board with their concerns. Patrons address the Board with issues that concern them and the Board needs to listen to those concerns. Mrs. Parks said she was proud of parents who come before the Board to express themselves.

Mr. Leo Hise said as President of the Board, he is required to uphold Board policy. With the Hoover situation, the Board directed that written responses would be made. He said the Board and administration have a responsibility to follow the Student Handbook.

EXECUTIVE

SESSION

EXECUTIVE SESSICW NOT REQUIRED

Mr. Leo Hise reported that an Executive Session would not be required. ADJOURNMENT

There being no further business, the meeting adjourned at 9:50 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks; and Mr. Hise, aye. All aye.

R. #32 ADJOURNMENT 9:50 P.M.

452.

MINUTES OF THE REGULAR MEETING OF AUGUST

1994

M-32

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

inute Clerk

Minutes

approved

by the ,, 1994.

Board

Education

this

â&#x20AC;&#x201D;

day

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Witness my hand and seal of this School District this J! 1994.

Clerk, Oklahoma City Board of Education

(SEAL)

day

453.

MINUTES OF THE REGULAR MEETING OF AUGUST 3, 1994

K-l THE BOARD <OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, AUGUST

8, 1994, AT 7:00 P.M. PRESENT i

Leo Rise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Rosa Lambeth, Deputy Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

CALL TO ORDER

Mr. Leo Rise called the meeting to order, gave the invocation, and led the pledge of allegiance. ROLL

CALL

ROLL CALL

Roll Call established that all present.

INTRODUCTION

seven

(7)

members of the Board were

VISITORS

(NONE) BOARD

MEMBERS'

BUSINESS/COMMENTS

BUSINESS

Board Policies; THE BOARD

B-17:

GENERAL COUNSEL and B-18: CONSULTANTS TO

Consideration of recommended revisions to the Board policies listed below, as shown on the following pages. (First reading August 1, 1994, Board Meeting):

Policy B-17: Policy B-18:

GENERAL COUNSEL CONSULTANTS TO THE BOARD

454.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

H-2 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Frank Kellert Ron Bogle

R- #33

MOTION: SECOND:

B-17: GENERAL COUNSEL AS

MOVE FOR APPROVAL OF BOARD POLICY B-17: THE FOLLOWING MODIFICATIONS:

APPROVAL OF BOARD POLICY

PWIFIED

GENERAL COUNSEL AS SHOWN WITH

FIRST PARAGRAPH^ 1ST AND 2ND LINE - "THE BOARD MAY EMPLOY A GENERAL COUNSEL WHO SHALL BE RESPONSIBLE TO THE BOARD THROUGH AND THE SUPERINTENDENT, EXCEPT WHERE A CONFLICT OF INTEREST MAY EXIST,..." ADD TO ITEM D - "TO REVIEW ALL CONTRACTS REQUESTED BY SUPERINTENDENT OR THE BOARD AND SUBMIT SUCH OPINIONS RECOMMENDATIONS TO THE REQUESTING PARTY OR PARTIES;"

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

THE AND

aye aye aye

MOTION CARRIED 7-0. DISCUSSION ON POLICY B-17:

GENERAL COUNSEL

Regarding Item D, Mrs. Thelma R. Parks suggested that the language would be clearer if the item stated to whom the General Counsel would submit such opinions. She suggested "submit such opinions and recommendations ae—the—Gonoral—Counool—deoms—nocGoaary to the requesting party or parties;

Mr. Wayne Dempsey said that General Counsel was to review all contracts of substance within the district. The policy, under Item D, did not state this was to be done. Mr. Frank Kellert suggested incorporating "To review all contracts to which the district is a party and report back to the Superintendent and the Board." He said the language could be incorporated into the original motion.

Mrs. Parks said the changes were agreeable with her. For the record, Mr. Kellert said the job description should now be brought into alignment with the policy changes showing the General Counsel reports to the Board and Superintendent.

Mr. Leo Hise said the job description should be brought to the Board as an agenda item.

R. #34

MODIFIED

Ron Bogle Frank Kellert

MOTION:

APPROVAL OF SECOND: BOARD POLICY B-18: OONSDLT2VNr$ MOVE FOR TO THE BOARD AS

MODIFIED.

ROLL CALL

APPROVAL OF BOARD POLICY B-18:

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

CONSULTANTS TO THE BOARD AS

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

455.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994 3

M-3 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

DISCUSSION ON B-18;

CONSULTANTS TO THE BOARD

Mrs. Thelma R. Parks suggested language for the next to the last paragraph, "Consultants shall work under the direction of -and—shal-l□ubmit—progroaaivG—reports—fee the Superintendent who shall-?—ae noGGSoary, provide information to the Board regarding the progress, projects, and assignments completed by the consultant, or as roquostodby tho Board." She said part of the language deleted was addressed in the opening paragraph and the rest was redundant.

Mr. Wayne Dempsey said he felt when a consultant was hired, at some point, that consultant should report their findings before the Board. Questions were raised by Board members as to using retired employees as consultants. General Counsel determined that State Statute mandates that retired employees may not be employed as consultants for two years after their retirement.

Board Policy G-43;

PERSONNEL PROTECTION AGAINST RETRIBUTION

Approval of new Board policy G-43: PERSONNEL PROTECTION AGAINST RETRIBUTION, as shown on the following pages. (Postponed from the July 18, 1994, Board Meeting.) Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE TO TABLE BOARD POLICY G-43: PERSONNEL PROTECTION RETRIBUTION UNTIL THE SEPTEMBER 6, 1994 BOARD MEETING. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

AGAINST

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Mr. Frank Kellert expressed concern about the investigative process of this policy, noting that there is already an established grievance and complaint process. He said getting the Board and General Counsel's office involved prior to a possible hearing might limit both entities. Mr. Kellert said he was completely in favor of addressing retribution. Mr. Wayne Dempsey said the General Counsel's office may not be the appropriate office to investigate. He recommended removing the words "General Counsel" and inserting "Board Clerk" or "Executive Director of Board Related Services", with that office routing the claims to the appropriate people to conduct any investigation.

Mr. Ron Bogle said he agreed with Mr. Dempsey's comments. He suggested the policy because it would send a signal of reassurance to employees. Mrs. Terri Silver said when the policy first came to the Board, the consensus was to send any claims to the Executive Director of Board Related Services. Mrs. Thelma R. Parks said the policy stated on Page 2 of 2 that the findings of the investigative reports would only be made available to the Superintendent and the President of the Board. She recommended the deletion of the words "President of."

R. #35 TABLE BOARD PCa.ICY G-43: PERSONNEL PROTECTION AGAINS RETRIBUTION UNTIL 9/6/94

456.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-4 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mr. Kellert said there could be situations as follows: A report is made to the Executive Director of Board Related Services. The Board receives information regarding wrongdoing and then the claim continues and becomes a complaint that is appealed to the Board. The attorney for the complainant would have grounds for disqualifying the Board from the hearing, because they would have prior knowledge or information of the issue. He recommended removing the President of the Board and leaving the process with the Board Clerk and the Superintendent for appropriate action.

Dr. Betty G. Mason said the regulation which would accompany the policy would provide the avenue to get the information back to the Board. Mr. Leo Hise said if a policy of this nature is to be adopted, it must be clarified in the regulation that the person(s) alleging the violations cannot be anonymous.

Mrs. Parks asked how the Board would be protected from people who speak at Board meetings about a problem that had been previously submitted under this policy. Mr. Kellert said to clarify the problem raised by Mrs. Parks, it would be possible for the Superintendent to report to the Board in a generic informational form only.

Mr. Dempsey said he was convinced more work and thought was needed prior to making a decision. He said the policy may go too far in the investigative procedure. He recommended researching State Law and having further Board discussion. Mr. Kellert said when a person comes to the Board with a complaint hearing, the person who has been offended against is seeking relief. Mr. Hise requested when the policy is brought back to the Board in September that all language shown underlined be deleted.

Mr. Ron Bogle said perhaps the Board was trying too hard. The policy could serve as a mechanism for reporting claims with the Superintendent determining if a follow up was necessary. The claim would follow the established complaint or grievance procedure. The policy could provide another means of reporting situations. 3.

Contract Modification (Bond Funds): Rob Elliott, Architect To Include Assignment of Project Coordinator For Classen High School. Modification of contract with Rob Elliott, Architect (Elliott & Company), to include assignment of Project Coordinator for Classen High School remodeling and renovation. Total cost or fees for services to be charged to Bond Fund and not to exceed $15,000.

R. #36 ELLIOTT & CD. APPROVED AS PROJECT COCWINATOR FOR CLASSEN SCHOOL RENOVATION

Wayne Dempsey Ron Bogle

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 3 AS LISTED, ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 6 aye, 1 no.

aye aye aye no

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

457.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

H-5 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) DISCUSSION Mr. Tom Yeargain asked what necessitated this action. Dr. Betty G. Mason said while reviewing various district projects in preparation for the start of school, it was decided that additional thrust was needed for the completion of Classen High School. It was decided that the approved architect should be the on-site overseer for the project and have the authority to ensure that all jobs at the site will be completed.

For the record, Mr. Wayne Dempsey asked if the Project Coordinator would have the authority to talk with Dr. Jack Isch and the contractors to negotiate change orders as needed. Dr. Mason said he would. Mr. Dempsey said this should expedite the process at Classen, but other buildings should also be considered to determine if the same kind of process was needed. Regarding the authority of the project coordinator, Mr. Ron Bogle said the job description should define that Mr. Elliott would be the on-site manager and that workers would respond to his directions. He asked to whom the project coordinator reported. Dr. Mason said Mr. Elliott understands he will submit a written report to her on a daily basis; and that he can either call or come to her office as he deems necessary, so jobs keep moving until completion. Mr. Bogle asked if Board approval would still be required for change orders. Dr. Mason said Mr. Elliott will be given the authority to discuss the issue of change orders with the various contractors, but approval will be voted on by the Board. Mr. Bogle requested that the Board receive status reports on the progress. In response to a question from Mr. Yeargain, Dr. Mason said authority has been given to do what needs to be done so the building will be ready for the start of school. Mr. Yeargain asked if other schools had been given the same option. Dr. Mason said if a need is determined, it would come to the Board for approval. Reports will be given to the Board on a continuing basis regarding the progress of schools. She noted that because of the age of the buildings, there have been situations which caused work delays. Mr. Yeargain said he thought more employees were needed to finish the projects. He said Southeast High School is in better condition than he anticipated, but there are problems with not having water or restrooms completed. Dr. Mason said when the schools open there will still be many things that will not be complete, but the schools will be ready to receive students in a safe and efficient environment for the benefit of learning.

Mr. Dempsey expressed concern that the Bond staff had been taken out of the reporting loop. He said the staff is in place and that staff should be used. Mr. Dempsey emphasized that there are still large numbers of people going through the construction projects. He said those sites should be closed before there is an accident. Mrs. Thelma R. Parks expressed concern that timeline reports to the Board have been included in Board packets instead of oral reports before the Board. She prefers an oral summary presentation before the Board.

Mr. Bogle said the administration's recommendation for a Project Coordinator (for Classen) was necessary to have the school opened as promised by August 29. He requested that the Superintendent keep the Board informed of any problems so they can be addressed properly. Mr. Hise said the original promise to the public that four schools would be reopened by the 1994-95 school year was not realistic. There are too many circumstances beyond the control of everyone involved in the renovation of older buildings. He said the original timelines are going to be missed and no one should be blamed. All four schools (Nichols Hills, Cleveland, Classen, and Southeast) have been given top priority. Mr. Hise said response should not be just for emergency situations, but also for the overall completions of all of the projects. He said he would vote against approving the agenda item. This situation could be handled by district staff.

458.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

H-6 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mrs. Parks said she agreed with Mr. Hise's concerns.

J. #37

APPROVAL OF 3OARD POLICIES SBCTIOS B-21 CHE8ODGH B-30 EXCEPT 3-24 & Bâ&#x20AC;&#x201D;26

Consideration and approval of recommended revisions to policy Section B; BOARD GOVERNANCE AND OPERATION (Sections B-21 through B-30).

Thelma R. Parks Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF BOARD POLICIES B-21 THROUGH B-30 WITH THE EXCEPTION OF POLICIES B-24: BOARD MEETING PROCEDURES AND B-26: PUBLIC PARTICIPATION AT BOARD MEETINGS, WHICH WERE POSTPONED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION

The following comments were made regarding the Board policies: Policy Policy Policy Policy

B-21: B-22: B-23: B-24:

EXECUTIVE SESSIONS as revised. NOTIFICATION OF BOARD MEETINGS as presented. AGENDA PREPARATION AND DISSEMINATION as presented. BOARD MEETING PROCEDURES

Mrs. Thelma R. Parks raised the question of the proper interpretation of the word "majority". She said when the Equity Committee appeared before the Board, the Board ruled that the majority must be the majority of the members of the committee, not just the members present for the meeting.

Mrs. Parks requested the policy be tabled for further review.

Policy B-25; Policy B-26:

MINUTES as revised. PUBLIC PARTICIPATION AT BOARD MEETINGS

Mr. Wayne Dempsey requested language be added to include the Superintendent would give an oral report to the Board regarding the responses sent to patrons who spoke during the Citizens' Comments portion of the agenda from the prior Board meeting. Mrs. Thelma R, Parks suggested that the Superintendent furnish Board members a copy of the written responses in their Board packets. She said it was an unfair imposition for the Superintendent to make an oral report.

Mr. Leo Hise said Board members must always be aware of the due process of employees and the rights of students. Mr. Leo Hise stated the policy was tabled for further review. requested that Board members submit their changes in writing.

Policy B-27: Policy B-28;

REPORTING BOARD MEETING BUSINESS as presented. HEARING PROCEDURE as revised.

Mr. Frank Kellert withdrew his recommended changes that he had He said the recommendations were now covered previously submitted. under another policy.

Policy B-29: Policy B-30:

POLICY DEVELOPMENT AND DISSEMINATION as revised. BOARD POLICY ADOPTION AND REVIEW as presented.

459.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-7 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

(F.K.)

8-3-94

A-2

B-17

POLICY:

OKLAHOMA CITY PUBLIC SCHOOLS

900 NORTH KLEIN. OKIAIIOMA CITY, OK 73106

"Establishing Excellence"

ADOPTED: 12-17-79

REVISED:

2-1-93

GENERAL COUNSEL

to advise, counsel and

represent the school district on all matters of a legal nature. Additional legal counsel may be retained by the Board.

The Board

shall enter into a written contract with legal counsel setting

forth the terms and conditions of employment. be reviewed and renewed,

The contract shall

at the discretion of the Board, at the

first regular meeting of the Board held each fiscal year.

The

duties of legal counsel shall be: A.

To be knowledgeable in matters related to, or in regard to, Oklahoma or federal law which may affect Independent

School District No. 89; B.

supervise

legal

staff

including

attorneys,

parale-

gals, and clerical support staff;

To be available to the SBSBWBBBnSBSBil President of the Board

and/or the Board to provide legal counsel,

respiect to existing and proposed policies,

programs,

and

within

activities

the

with

procedures,

jurisdiction

and

the

opinions

and

responsibility of the Board

review

all

SrogfflBPBZtSEBffj

contracts Board

requested

and

submit

for such

review

recommendations as the General Counsel deems necessary;

1 of 2

460.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

H-8 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

To attend all regularly scheduled meetings of the Board,

special meetings of the Board, and such meetings of com-

mittees of the Board for which counsel's attendance is requested.

cies,

they

existing and

review the

continually

procedures,

and

programs,

proposed poli-

WHMI Bwa

activities

Big ETThl-H-FTTl-m 31 1333 bl-Hfll

relate

laws,

applicable

Board

such

and

submit

opinions

as the

recommen-

and

dations as the General Counsel deems necessary;

To represent, or supervise representations of, the litigation party

and

which

to provide general

the

Board

supervision over

made

counsel

retained by the Board for matters of litigation or negotiations

coordinate

legal

affairs

with

the

office

the

Superintendent on a daily basis:

To promote the overall effectiveness of the organization by

performing

other

members

tasks

the

and

sharing

responsibilities

department/division

during

peak

periods.

Legal Reference: Cross Reference:

Oklahoma Statutes 70 ยง5-115 C-14 2 of 2 (B-17)

462.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-9 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

8-3-94

A-4 OKLAHOMA CITY PUBLIC SCHOOLS

B-18

POLICY:

900 NORTH KLEIN, OKLAHOMA CITY, OK 73106

ADOPTED:12-17-79

"Establishing Excellence"

REVISED:

CONSULTANTS TO THE BOARD

The Board may contract for services of consultants to deal with

selected problems. to

Board

the

The superintendent shall make recommendations

contract

for

services

consultants.

Consultants shall be employed to offer advice and perform services

their

areas

expertise.

The

kinds

assistance

sought from consultants may include, but are not limited to:

Conducting research investigations; and

Providing expert counsel and assistance.

Contracts for consultative services may include the following: 1.

Projects to be completed by the consultant;

Specific assignments;

The

procedures

used

completing

projects

assignments; 4.

The target dates for completion of projects or assign-

ments ; and 5.

reporting

procedure

ensure

that

the

consultant

satisfactorily completes projects and assignments.

1 of 2

453.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-10 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

The superintendent will establish procedures necessary to effect an

working

efficient

relationship

between

the

consultant,

and

staff members. shall work under the direction of and shall submit

Consultants

reports

progressive

necessary,

provide

the

information

superintendent

the

Board

who

shall,

regarding

as the

progress, projects and assignments completed by the consultant, or as requested by the Board.

The Idistrict

not iemploy Bconsultants Bwho Ihave iretired ifrom

Legal Reference:

70 O.S. 1991, ยง6-101.2

2 of 2 (B-18)

467.

MINUTES OF THE REGULAR MEETING OF AUGUST 3, 1994

H-11 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

RETALIATION PERSONNEL PROTECTION AGAINST RETRIBUTION The Board believes that no action should be taken to discourage or discipline any employee by reason of his or her reporting any

substantiated claim of "wrongdoing" within the District. For the purpose of this policy, "wrongdoing" includes, but is not limited to:

Violation of the Constitution of the State of Oklahoma, Regulations and laws of the United States, the State of Oklahoma, and violations of the Code of Oklahoma City;

Violations of Board Policy or District Regulations;

Intentional waste misuse or destruction of the assets of this District;

Inappropriate conduct of any employee toward students,

patrons or employees of this District; This policy shall not be construed to protect any employee from

appropriate

disciplinary

action

who

otherwise

engaged

misconduct or is unwilling to perform his or her duties. Violations of this policy may be reported to the General Counsel

of the District by anyone with knowledge of the alleged violaThe report of any alleged violation should contain:

tion. 1.

The name of the person reporting the violation;

1 of 2

â&#x20AC;˘S

468.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-12 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

The name(s)

of the alleged victim(s)

and the person(s)

allegedly violating the policy; 3.

The

A specific description of the nature of the violation.

General

alleged

Counsel,

violation

designee.

his

this

policy

and

make

Investigate

the

his

report

findings to the Superintendent and to the President of the Board within 15 calendar days of receipt of the report of the alleged

violation.

The report of the General Counsel to the Superintendent

and the President of the Board shall contain:

tion;

statement

whether

the

complaint

merit

has

together with a report of the reasons for such finding; 3.

Suggested action z if appropriate. â&#x2013; T----

which might be taken

by the Superintendent,

The Superintendent shall

adopt

regulations

and

procedures

con-

sistent with this policy in order to ensure compliance with its terms by those who appoint and/or supervise the employees of this

District.

Legal Reference:

Burk V. (1989) .

K-Mart Corporation, Okl.,

770 P.2d 24

G.43: 2 of 2 (NEW)

469.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-I3 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Mr. Frank Kellert said during the Board meeting of August 1, he requested a report on the 1992-93 and 1993-94 Advanced Placement Program with pass/fail rates by subject and school. He said he had not received that report. Mr. Leo Hise said the Board was concerned over expenditures made within the Administrative Offices. He requested the dates the Board made the commitment to purchase furniture and carpet, etc. on the third floor. Mr. Wayne Dempsey said he was disappointed the preliminary draft for a policy regarding minority preference had not been received as requested. He said contracts are continually being awarded with minorities being left out of the loop. He requested a policy consistent with State Law be placed on the next agenda for a first reading. Mr. Dempsey said he had been chided by a patron for being critical of administration and educators within the district. He said he was not elected to represent administrators or teachers. He was elected to represent children, parents, and taxpayers. Therefore, he would continue to point things out that do not appear to be right to him. Mr. Dempsey said during the budget crisis offices were being refurbished and children of the district need textbooks and supplies. He requested a report showing if the students have textbooks, routine supplies, and equipment to start school in all of the buildings where there is not major construction in progress.

Mrs. Thelma R. Parks said it had previously been requested that timetables be made available to the public. She commended Mr. L. D. Barney, Director, Information and Publication Services, for placing that information in the newspaper and giving a progress report on the schools. She said the lawn services for the schools have improved this year. Mr. Tom Yeargain commended Dr. Jack Isch, Executive Director, Management Operations, on the construction progress at Southeast High School and the heat and air contractor for their innovative approach to completing their work when encountering obstacles. He expressed some concern that the bathrooms would be operational. Dr. Isch said some bathrooms on each floor would be operational by the start of school. Mr. Ron Bogle requested an update on the status of the curriculum, the hiring of staff for Southeast High School and Classen School of Advanced Studies, and the specialized equipment. Mrs. Terri Silver commented on a meeting regarding Cleveland Elementary School. She said the key word for the meeting was "flexibility" and staff and patrons all agreed that school would start for Cleveland on August 29. Also a PTA has been formed and officers are being selected. Mrs. Silver recommended the appointment of a committee to gather information and evaluate the pros and cons of neighborhood schools.

Mrs. Parks said she hopes the science center at Northeast High School is nearing completion. She has not observed a lot of work being done in District 5, but is sure there is more being done than she has observed. District 5 students deserve the same education as all other students. She requested a progress report on the Northeast Science Center and the repairs and renovations for District 5 schools.

Mr. Hise said there has been a problem with the lawn contractor. When the new contract is negotiated, there should be a cutting schedule for each site given to the buildings. MR. HISE REQUESTED THAT DR. BETTY G. MASON, SUPERINTENDENT, APPOINT MRS. TERRI SILVER AS THE 1994-95 OSSBA LEGISLATIVE LIAISON.

MRS. TEEIRI SILVER APPOINTED AS OSSBA 94-95 LEGISLATIVE LIAISC3N

470.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-U BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

REPCKT CXS5 A

SOUTH SIDE TRANSPCKTATION

SITE

FEASIBILITY REPORT ON ESTABLISHING A SOUTH SIDE TRANSPORTATION FACILITY Mr. Leo Hise, as a point of privilege, requested that Mr. Michael Brovzn, Administrator, Transportation Department, present a report on the feasibility of establishing a south side transportation facility. Mr. Hise had requested that a report be presented to the Board at tonight's meeting. Mr. Brown said based upon the directions he received last week, the Board was asking two things. The cost of the general operation, and the cost of operation or possible savings based upon a south facility for the transportation fleet. He gave the following statistics;

•

185 buses ran daily during the 1993-94 school year. With the new programs for the 1994-95 school year, that figure will increase.

•

A total fleet of 269 school buses was maintained during the 1993-94 school year.

•

Cost figures for 1993-94; $3.1 Million was expended in supporting school buses. 4.5 Million miles were driven (24,000+ miles per route bus) Costs including insurance, maintenance, personnel, etc. is $19,000 per unit ($.78 per mile operating cost).

•

Costs generated or saved in relation to establishing a south facility; 421,000 additional fleet miles will be driven without the south facility. $33,000 additional cost for fuel. Added mileage will incur additional maintenance costs of approximately $33,000. Cost for additional overtime for drivers (debatable) due to construction delays on Interstate 35 South would approximate 1 hpur per day for 65 drivers equaling $70,000. Cost to establish a south site base on district owned property would be approximately $144,000.

Mr. Brown said the first year should be a breakeven proposition, with funds saved each year thereafter. If his projected figures are inaccurate, the facility would pay for itself within two years. With the opening of the new schools, Mr. Hise asked about additional costs for increased routes or new equipment. Mr. Brown said additional equipment would not be required to meet the demands of the new sites. An increase in the driving staff will be needed. Based upon Southeast and Classen, 40 additional high school routes will be needed. However, some of the 40 routes can be worked into existing schedules. The projection is for 225 buses with 120 buses running for regular education, and the balance used for special education. Mr. Hise asked the percentage of buses that will be operational from a fleet of 269 buses on a daily basis. Mr. Brown said average would be 10% down for various reasons leaving 243 buses available for routes.

Mr. Hise asked that the Superintendent send the information provided by Mr. Brown to all Board members. He requested that an agenda item be placed on the August 15 agenda for Board action. Mrs. Thelma R. Parks expressed concern regarding employee relationships within the Transportation Department. She said she would talk with the Superintendent, but would expect a response from Mr. Brown.

Mr. Ron Bogle suggested that the Superintendent follow the lead of reducing the budget in some areas to allow the use of those funds in another area. Mr. Wayne Dempsey said the projected costs seemed high if district property will be used. He asked for more specific costs and other options.

471/

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-15 CITIZEN S'

COMMENTS

Phillip Cabrera, Jr., President, Shidler/Wheeler Neighborhood Association, presented an petition of protest against the proposed name change by the Latino Community Development Agency for Wheeler and Lee Elementary Schools and Jackson Middle School.

Dianne M. Krueger, parent, Arcadia area, expressed her concerns regarding the safety of transporting the Arcadia students if they are transferred to Rogers Middle School.

Nita Moore, parent, Arcadia area, asked that the Board reconsider assigning the Arcadia students to different schools.

Barbara Lane, parent, Arcadia area, talked about bus safety in transporting students to Rogers Middle School and Star Spencer High School.

Doyh Williamson, transportation driver, thanked the Board for their consideration of a south base and spoke of the concerns of the drivers regarding the closure of that base.

Steven Ray Hash, transportation driver, talked about the drivers concerns if there was not a south base.

Nancy Testroet, transportation driver, expressed her appreciation for the ad placed in the newspaper for drivers and asked the Board to reconsider a south base.

Marcia Muhammad, patron, talked about the need for an AfricanAmerican student services department and the proposal presented to staff members from the African-American Coalition for the formation of such a department. She also talked about the 1993 test score achievement gaps between the African-American students and other students.

Karen Goff, patron, Cleveland Elementary School, spoke in support of the students in that school wearing uniforms.

10.

Elijah Muhammad, student, talked about the need for an AfricanAmerican student services department; the need for an anti-drug curriculum at his school, the intimidation of students by their peers; and the need to control clothing rivalry.

CITIZENS' COMMENTS

Mr. Wayne Dempsey requested information on the drug curriculum for middle schools. Dr. Mason said all middle schools have drug curriculum. He said there was an apparent problem if the students were unaware of a drug curriculum. 11.

Marilyn Murrell, member. Bond Oversight Committee, talked about the unrealistic goals originally set for the bond projects; that patrons be told the timeframes were overly optimistic; and that the Board should reassess overall priorities.

LEGALREPORT

Mr. Cleeta John Rogers, General Counsel, 1.

Utilize Jon Sellers As Outside Counsel For 1994-95 Year Approval to utilize Jon Sellers, attorney, as outside counsel to assist the legal office in matters of litigation and as otherwise required by General Counsel on an as needed basis for 1994-95. Services to be paid for at an hourly rate of $50.

LEGAL REPORT

^72.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

H-16 LEGAL REPORT (Continued)

R. #38

AMENDMENT TO THE ORIGINAL MOTION

UTILIZE JCN SELLERS AS OUTSIDE MOTION: COUNSEL ON AN

AS NEEDED BASIS

Ron Bogle Frank Kellert

SECOND:

MOVE FOR APPROVAL TO UTILIZE JON SELLERS, ATTORNEY, AS OUTSIDE COUNSEL TO ASSIST THE LEGAL OFFICE IN MATTERS OF LITIGATION AND AS OTHERWISE REQUIRED BY GENERAL COUNSEL ON AN AS NEEDED BASIS FOR 1994-95. SERVICES TO BE PAID FOR AT AN HOURLY RATE OF $50. A FULL REVIEW IN 90 DAYS TO BE PRESENTED TO THE BOARD FOR EVALUATION REGARDING CONTINUATION OF THIS ARRANGEMENT ON AN AS NEEDED BASIS.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye no aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye no no

MOTION CARRIED 4 aye, 2 no. ORIGINAL MOTION

MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF ITEM 1.

DISCUSSION Mr. Frank Kellert said at the end of a 30 day period he would like to see this item brought back before the Board with more specificity regarding the requests for service. He said when requests are received for outside counsel, it is usually in regard to a specific case with a specific timeline.

Mr. Ron Bogle asked if the intent of the recommendation was for an unlimited amount of time without review or analysis. Mr. Cleeta John Rogers said based upon the amount of work due to bond contracts, he anticipates the arrangement to be needed throughout the rest of the fiscal year. Mr. Hise said the Legal Department, by Board policy, must review all district contracts that will mean a minimum of of 1,000 contracts this year. Also, the Legal Department is working on 3 or 4 court cases and when the Office of General Counsel was established without setting a budget and does not even have a reliable computer. Mr. Bogle asked if this would be more appropriately handled personnel issue during an executive session. Mr. Hise said he did not view this as a personnel item, agreement with the Board.

but as

a an

Mr. Kellert said the original motion was an attempt to reduce the Legal Department's budget by one administrative position. The monies saved from that salary reduction has been put into the department's budget under the outside counsel account. The only budgetary cuts previously recommended by Legal Counsel was a reduction in the outside counsel account. If this recommendation is approved and the consultant fee taken from the outside counsel account, additional litigation costs incurred during the year would need to be taken from another department's budget.

473.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-17 LEGAL REPORT (Continued)

Mr. Bogle offered an amended motion that would add a full review by the Board in 90 days regarding the continuation of this arrangement. Mr. Hise said he would vote in favor of the amended motion. Mr. Kellert said he would support the motion with the passage of the previous Board policy regarding General Counsel. He asked that the Superintendent be involved with General Counsel regarding the assignment of work within that department.

REPORT

SUPERINTENDENT

Reconsideration of action by the Board at its meeting of June 29, 1994, to reassign middle school students residing in attendance zone 108 A (Arcadia) from Hoover Middle School to Rogers Middle School. (NOTE; Motion to reconsider must be made by Board member voting in the affirmative on the original motion.)

MOTION: SECOND:

R- #39 MOVE TO RECCWSIDE ATTENDANCE AREA PCK ARCADIA AREA STUDENTS

Terri Silver Frank Kellert

MOVE FOR APPROVAL OF ITEM 1 (A). Mr. Bogle, Mrs. Silver, Mrs. Parks,

ROLL CALL

aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 6-0. Mr. Leo Hise was out of the room at the time of the voting.

DISCUSSION -----------

Mr. Ron Bogle said the transfer of the Arcadia students to Rogers Middle School was motivated by a desire to reduce the overall enrollment at Hoover Middle School; when the Superintendent made the recommendation to the Board for the transfer she was not aware of the safety concerns regarding the transportation of those students; and that bringing the Arcadia students back to Hoover Middle School would not significantly affect the overall enrollment for that school. Dr. Mason said the number of children involved would probably constitute 1.5 teachers. She said the transportation situation at Arcadia is different than anywhere else in the district. The information originally received was that the travel time would be reduced.

Mrs. Thelma R. Parks said she agreed with the Arcadia students attending the schools they attended last year, which is the desire of the patrons represented by the majority of those living in that area. b.

Consideration of assignment of middle school students residing in attendance zone 108 A (Arcadia area) beginning with the 1994-95 school year.

Option 1 - Assignment to Hoover Middle School Option 2 - Assignment to Rogers Middle School

474.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-18 SUPERINTENDENT'S REPORT (Continued) R. #40 ARCADIA MIDDLE SCHOOL STUDENTS TO ATTEND HOOVER MIDDLE SCHOOL

Frank Kellert Ron Bogle

MOTION: SECOND:

MOVE FOR APPROVAL OF OPTION 1.

Mr. Bogle, Mrs. Silver, Mrs. Parks,

ROLL CALL

aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 6-0.

Mr. Leo Hise was out of time at the time of the voting. Consideration to reassign Arcadia area high school students (attendance zone 108A) from John Marshall High School to Star Spencer High School, beginning with the 1994-95 school year. (Brought forward from the July 18, 1994, Board meeting.) ITEM 2 FAILED FOR LACK OF A MOTION.

Approval of the proposal for Cleveland Elementary School students to wear uniforms beginning with the 1994-95 school year.

R. #41

APPROVAL PCÂ» CLEVELAND ELEMENT7VRY SCHOOL STUDENTS TO WEAR UNIPCKMS

Terri Silver Ron Bogle

MOTION: SECOND:

MOVE FOR APPROVikL OF ITEM 3. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye no

MOTION CARRIED 6 aye, 1 no. DISCUSSION

Mrs. Thelma R. Parks requested a clarification of the uniform dress.

A patron from Cleveland Elementary School outlined the following: Uniform for Boys Slacks or Walking Shorts Khaki Navy Blue

Shirts (short or long sleeves) White or Red oxford style knit shirts (polo or turtlenecks) Sweaters Dark Green or Navy Blue

Socks

White, Navy Blue, Dark Green, or Red

Blazers and Neckties (Optional)

Uniform for Girls Same as for boys, but with the addition of a Skirt and Jumper Dress in plaid. Navy Blue, or Khaki.

475.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-19 SUPERINTENDENT'S REPORT (Continued)

Mr. Wayne Dempsey asked about the cost of the uniforms and was told the jumper dress would cost between $15.99 and $17.99; sweaters cost approximately $9.99; and shirts are two for $16.99. Mr. Dempsey asked what provisions had been made for low or small income students who would like to participate, but are without the financial resources. A patron said at the last Cleveland meeting there was discussion on not implementing the uniforms until November 1. Students could voluntarily wear uniforms at the beginning of school. Fund raisers would be held and a "clothes closet" would be developed.

Mrs. Terri Silver said parents from Cleveland Elementary had gone to thrift stores to gauge the prices of this type of clothing and had also found comparable patterns for sewing.

Mr. Dempsey said he was concerned there would be a difference between a homemade item and one purchased from a major department store. He said there must be a level playing field for all students. Mrs. Thelma R. Parks asked if there would be penalties for students who were unable to purchase uniforms. Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, said according to Board Regulations, the only reaction would be a parent conference. By law, there cannot be consequences or denial of any services to a student who does not participate with a uniform. The idea of prompting a parent conference is to be certain that if there is a problem with resources, that could be satisfied. Dr. Sconzo said limited finances should not be a reason for a child to not wear a uniform.

Mrs. Silver said there will be parents who will refuse to put their children in uniforms because they do not want to conform to regulations and children who will refuse to wear the uniforms. The success or failure of uniforms in a public school system will depend on the peer pressure from the students. Mrs. Parks said there will also be parents who would participate, but do not have the money to buy the uniforms. She said public education is provided for all students and education is more important than uniforms.

Mr. Ron Bogle said the district is setting into motion activities that will create different kinds of p'roblems in our schools. He is committed to the concept that this can be decided at the local level, but he is now concerned that it will introduce a different kind of pressure and a different form of rebellion. He is not as convinced as he was in the beginning that uniforms are a good idea, but he is committed to the idea, if this is what the parents want. Mrs. Parks said if parents want uniforms she will support the idea. Her concern was for students who can not wear or afford the uniforms and might be penalized.

Dr. Betty G. Mason said she would bring to the Board in early November the first report on use of uniforms from wherever they are in use, followed by another report at the end of the first semester. She said she shared the Board's concern about the stores that have been recognized to purchase the uniforms. Dr. Mason said that the agenda for the Board meeting on August 15 will be to inform the Board about a number of issues regarding the opening of school. Publicity has begun with the media regarding back to school awareness.

Mrs. Parks said she noticed there was a Crossing Guard Agreement with The City Of The Village. She asked the status of the request for crossing guards for Willow Brook Elementary School and the City of Midwest City. Dr. Mason said she would report that status by the next meeting.

476.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

sM-20 PURCHASING R. #42 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS

MOTION: SECOND:

AND

GENERAL

BUSINESS

Thelma R. Parks Tom Yeargain

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS AS LISTED,

ROLL CALL

Mr. Bogle, Mrs. Silver, Mr. Yeargain,

aye aye aye

Mr. Kellert, Mrs. Parks, Mr. Hise,

aye aye aye

MOTION CARRIED 6-0.

Mr. Wayne Dempsey was out of the room at the time of the voting.

(Items A - C are related to Bond Fund projects.) Roof Replacements: Lafayette, Parmele^/ and Oakridge

Roof Replacements (Bond Fund); Lafayette, Parmelee, and Oakridge Elementary Schools (Chris Axtell Roofing Company, Inc.) Approval for Bond Fund expenditures for roof replacement at Lafayette, Parmelee, and Oakridge Elementary Schools, by Chris Axtell Roofing Company, Inc., who submitted the low bid (original low bid was withdrawn from consideration) (3 received). This expenditure, in the total amount of $248,000.00 (Lafayette $63,000, Parmelee - $128,000, Oakridge - $57,000) is to be charged to account 106-4700-450-000-0000-000-OPU (Operation Unit).

Change Order #1 (Bond Fund); Wattie Wolfe Company To Include Asbestos Abatement (John Marshall High School)

Change Order #1 John Marshall High School: Wattie Wolf Co.

Confirmation approval of Change Order # 1 to Wattie Wolfe Company to include asbestos abatement in relation to the contract for heating, ventilation, air conditioning and related electrical work at John Marshall High School. (Brought forward from the August 1, 1994, Board Meeting.)

Contract Sum Prior to Change Order Total Additional Cost (Change Order # 1)

$1,396,000.00

Contract Sum Including Change Order

$1,395,365.00

Change Order #1 (Bond Fund); Westfahl Construction Inc. Mechanical & Electrical Renovation (Rogers Middle School)

Change Order #1 Mechanical & Electrical: Rogers Middle School

For

Approval of Change Order # 1 resulting in an additional $18,012.00 in the contract with Westfahl Construction Inc., at Rogers Middle School for mechanical and electrical renovation.

Contract Sum Prior to Change Order $ 463,300.00 Total Additional Cost (Change Order # 1)* 18,012.00 Contract Sum Including Change Order $ 481,312.00 *(Labor and material to purge and clean existing pneumatic control system air lines, also furnish new compressor and replace 13 damaged valves.)

Crossing Guard Agreement;

Crossing Guard Agreement: City Of The Village

City Of The Village

An agreement with the City of The Village to provide h of the cost for crossing guards (2 positions) to be utilized at 2 locations in the corporate limits of The Village for Oklahoma City Public School students attending schools in that area. The agreement will be for the 1994-95 school year. This expenditure, in the amount of $1,925.00, is to be charged to account 511-000-2660-340-000-0000000-031.

REMOVED FROM THE AGENDA.

477.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994 M-21 PURCHASING AND GENERAL BUSINESS (Continued)

District Memberships; NSBA (Black Caucus OSSBA, & Council of the Great City Schools

Hispanic

Caucus),

Authorization for District membership in the National School Boards Association, including the Black Caucus and the Hispanic Caucus; Oklahoma State School Boards Association; and Council of the Great City Schools.

1994-95 Orders For Child Nutrition Services Department

Approval to place orders for the 1994-95 school year for the Child Nutrition Services Department with the following companies who submitted the lowest and best bids based on specifications and general conditions. QUOTATION 8217 PAPER GOODS (14 MAILED, 9 RETURNED)

SYSCO 12 Ounce Bowl, SWEETHEART #SB12Y 1000 Cases @ $35.38 Case/$.O35 each 100 ct/case QUOTATION 8226 DRY GOODS (21 MAILED, 18 RETURNED)

Action Foodservice Spices, Seasonings, Dehydrated Products & Extracts

Item

Amt.

Chili Powder Garlic Powder Onion Powder Cumin Cinnamon, Ground Nutmeg BBQ Spice Celery Seed Cream of Tartar Mustard, Dry Poultry Seasoning Majoram Ground Gloves, Ground Italian Seasoning Almond Extract

450 750 350 300 300 ' 350 500 250 300 300 400 300 90 100 100

Price

Size

5 1 1 1 5 1 27 1 1 1 1 9 1 1 1

Lb. Lb. Lb. Lb. Lb. lb. Oz. Lb. Lb. Lb. Lb. Oz. Lb. Lb. Lb.

@ $12.95 @ $ 2.57 @ $ 2.06 @ $ 2.22 @ $10.24 0 $ 2.89 0 $ 4.58 0 $ 1.90 0 $ 5.06 0 $ 1.47 0 $ 2.27 0 $ 5.59 0 $ 2.16 0 $ 1.90 0 $ 2.50

Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each

$ 21,168.90

TOTAL

William E. Davis Confectionery Sprinkles, Rainbow 1/6 Lb. Container 0 $5.97 Each

Liquid Smoke, Wrights 4/1 Gallon @ $31.50 Case QUOTATION 8228 GREASE PICK UP (3 MAILED, 2 RETURNED)

Price to be 51% of weekly Chicago Market paid to Nutrition Services for pick up of recyclable grease.

Child

Mentierships: NSBA, Black & Hispanic Caucus, 06SBA, & Council Of The Great City Schools

1994-95 Orders for Child Nutrition Service;

478.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

H-22 PURCHASING AND GENERAL BUSINESS (Continued) QUOTATION 8232 DRY GOODS STAPLES (34 MAILED, 16 RETURNED) Action Foodservice

Snack Crackers, Bremner Animal Crackers #00093 Bite Size Cheese Crackei Animal Crackers

100/1 Oz. 0 $9.96 100/1 Oz. 0 $9.96 24/2 Oz. 0 $7.62

QUOTATION 8235 CONDIMENTS (25 MAILED, 11 RETURNED)

William E. Davis Individual Catsup, Borden #AAAL022 2016 Cases @ $10.26 Case/$.010 Each 1000 Ct/Case

Individual Mustard, Borden #AAAL061 1000 Cases @ $3.06 Case/$.006 Each 500 Ct/Case Individual Salad Dressing, Borden #BORL162 1008 Cases @ $4.57 Case/$.O22 Each 200 Ct/Case QUOTATION 8248 TOWELS (9 MAILED, 4 RETURNED)

DMI Wholesale Textiles

Tea Towels, China Herringbone #IHB-6 10,000 Each 0 $.39 Each Bib Aprons, Tkmerican Bag & Linen Style #282 4000 Each @ $1.70 Each

Quantities used will be based on need.

UNFINISHED

BUSINESS

(NONE)

NEW

BUSINESS

(NONE)

BOARD MEMBERS' COMMENTS

BOARD

MEMBER S'

COMMENTS

Mr. Ron Bogle said there was a comment made at the last Board meeting, that the ID badges were not being worn at the end of the last school year. He requested a report on the accuracy of that comment and a discussion regarding implementing a program so it would be followed. Mr. Bogle suggested starting roundtable discussions with students in the schools regarding what is working, what is not working, and talk about life in the schools. He said he would implement this for his own

479.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-23 BOARD MEMBERS' COMMENTS (Continued) enlightenment, to hear what students have to say. Responding to the comment by Mrs. Murrell, during the Citizens' Comments, he said the issues she raised were the same issues that have concerned Board members for the last several months. The Board now has the commitment to do whatever is necessary to get the schools open. Mr. Bogle said the President and the Board members are saying any problems should be fixed so the same situations were not repeated in the future. Mrs. Thelma R. Parks said she has not talked with Mr. Bogle about his recommendation to talk with students, but she supports this concept, and had thought of the concept previously. She asked if an open forum could be held for students to express how they feel and their thoughts for reducing crime and violence.

Dr. Betty G. Mason said several years ago the district had programs where students came once a month and met with school directors and discussed concerns. Once a quarter, the students would come to the Board and talk about what they had been doing in the forums. Dr. Mason asked that staff be allowed to talk about this concept and return to the Board with a recommendation. Mrs. Parks said students in the past have been reluctant to express themselves because they knew they might be identified. She asked that Dr. Mason take that into consideration. Mrs. Parks said she thought Arlington, Virginia had a comparable program. Mrs. Parks commended Elijah Muhammad and Marcia Muhammad for their comments earlier in the meeting. She said comments from parents are needed.

Mr. Tom Yeargain said he was concerned that Elijah Muhammad said there is not staff available to talk to in the schools. He said the loss of counselors, class size assistants, and clerks impact the elementary schools. These types of programs are needed in the schools. Mr. Wayne Dempsey said hidden agendas are not needed on the Board; he encouraged other Board members to be brave enough to say and do whatever they want and to let the public know what they are doing. He said he would always say what he feels, and the public would know where he is coming from and he would always be honest. Mr. Ron Bogle said he agree,^ with Mrs. Parks about the student interaction, and the creation of an informal opportunity to talk with students. If input is asked for, the Board should be prepared to respond to that input. Mr. Leo Hise said he appreciated all Board members' comments, but when items are requested that require action, those items should be presented as agenda items. He said sometimes action is taken from Board Members' Comments without a formal vote of the Board. BY BOARD CONSENSUS, IT WAS DECIDED A SPECIAL BOARD OF EDUCATION MEETING WOULD BE HELD THURSDAY, AUGUST 11, 1994, 7:30 A.M. FOR THE PURPOSE OF DISCUSSING BOND ISSUE ITEMS, IF NECESSARY.

CITIZEN Sâ&#x20AC;&#x2DC;

SPECIAL BOARD MEETING PCR AUGUST 11, 1994

COMMENTS

about her concerns with the schools differences for African-American a department for African-American projects being started in District

Raynetta Dennis, patron, talked in District 5; test score students; the need for having students; and the lack of bond 5.

Alton Blakely, Northeast District Association, talked about his opinion of the Board of Education meeting processes and the needs of District 5.

Otis Moses, Impact, expressed his concerns over the Order of Business during Board meetings; the needs of African-American students, the need for a formation of African-American social services.

Mrs. Thelma R. Parks said most of the comments were about District 5. She said she was unaware the delegation was coming to the Board meeting. Mrs. Parks said the delegation came on their own accord.

CITIZENS' COMMENT

480.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-24 EXECUTIVE R. #43

APPROVAL ETO EXECUTIVE SESSION 11:30 P.M.

Thelma R. Parks Tom Yeargain

4OTION: SECOND:

4OVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS AND (B) NEGOTIATIONS WITH SMPLOYEE GROUPS.

Mr. Mrs. Mrs. Mr.

lOLL :all

Bogle, Silver, Parks, Hise,

MOTION CARRIED 1-0.

R. #44

RETURN TO OPEN SESSIOJ 12:50 A.M.

SESSION

RETURN

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board went into Executive Session at 11:30 p.m.

OPEN

SESSION

Wayne Dempsey Thelma R. Parks

4OTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

Mr. Mrs. Mrs. Mr.

E(OLL 3ALL

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

OPEN

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board returned to Open Session at 12:50 a.m.

SESSION

MR. LEO HISE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM (B) DISCUSSION DF NEGOTIATIONS WITH EMPLOYEE GROUPS.

Mrs. Thelma R. Parks requested that approval for Item (A) be voted on separately. R. #45

APPROVAL OF EMPLOYMENTS

Wayne Dempsey Frank Kellert

MOTION; SECOND:

MOVE FOR THE APPROVAL OF ITEM (A)

APPROVAL OF THE EMPLOYMENT OF MICHAEL BROWN, FOR THE POSITION OF HIGH SCHOOL ASSISTANT PRINCIPAL/DEAN OF STUDENTS, SCHEDULE 012, STEP 01, ANNUAL SALARY $31,919. EFFECTIVE: 08/09/94.

Michael Brown, Asst. Prin/Dean of Students

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

481.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

M-25 OPEN SESSION (Continued)

APPROVAL OF THE EMPLOYMENT OF GILBERT GONZALES, FOR THE POSITION OF HIGH SCHOOL ASSISTANT PRINCIPAL/DEAN OF STUDENTS, SCHEDULE 012, EFFECTIVE: 08/09/94. STEP 04, ANNUlkL SALARY $35,868. ROLL CALL

Mr. Mrs . Mr. Mr.

Bogle, Silver, Yeargain, Hise,

aye aye aye aye

Mr. Kellert, Mr. Dempsey, Mrs. Parks,

Gilbert Gonzales, Asst. Prin/Dean of Students

aye aye aye

MOTION CARRIED 7-0.

APPROVAL OF THE EMPLOYMENT OF JOHN BERNARDELLO, FOR THE POSITION OF MIDDLE SCHOOL ASSISTANT PRINCIPAL, SCHEDULE 010, STEP 01, ANNUAL SALARY $29,535. EFFECTIVE: 08/09/94. ROLL CALL

Mr. Mrs. Mr. Mr.

Bogle, Silver, Yeargain, Hise,

aye aye aye aye

Mr. Kellert, Mr. Dempsey, Mrs. Parks,

John Bemardello, M.S. Asst. Prin.

aye aye aye

MOTION CARRIED 7-0.

ADJOURNMENT There being no further business, the meeting adjourned at 12:55 a.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye.

R. #46 ADJOURNME3SIT

12:55 A.M.

482.

MINUTES OF THE REGULAR MEETING OF AUGUST 8, 1994

K-26

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

nute Clerk

Minxes

approved by the _ ! 1994.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

) ) )

Witii^s my hand and seal of this School District this , 1994.

Clerk, Oklahoma City Board of Education (SEAL)

day

483.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NIDIBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, AUGUST

15, 1994, AT 7:00 P.M.

PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT; Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

CALL TO CRDER

Mr. Leo Hise called the meeting to order, gave the invocation, and led the pledge of allegiance. ROLL

CALL

ROLL CALL

Roll Call established that all seven present.

INTRODUCTION

(7)

members of the Board were

VISITORS

(NONE) BOARD

MEMBER S'

BUSINESS/COMMENTS

Mr. Leo Hise announced a training session will be held on Tuesday, August 16, at the Administrative Building for PTA Officers. He encouraged Board members to make an appearance at 6:30 p.m. to be introduced.

BOARD MEMBERS' BUSINESS/COMMENTS

BUSINESS 1.

First reading of new policy D-21; MINORITY BUSINESS ENTERPRISE ASSISTANCE, as shown on the following pages.

Mr. Leo Hise requested that Board members submit their recommended changes prior to the September 6 Board meeting.

FIRST READING POLICY D-21: MINCKITY BUSINESS ENTERPRISE

484.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-2 BOARD MEMBERS' BUSINESS (Continued)

MINORITY BUSINESS ENTERPRISE ASSISTANCE It is recognized by this Board of Education that the preservation

and

expansion

the

economic

American

system

private

enterprise is through free competition, but it is also recognized that

the

security

and

well-being

brought

about

such

com-

petition cannot be realized unless the actual and potential capacity

minority

developed. district

Therefore,

ensure

enterprises

business

that

encouraged

and

the intent of the Board that the

minority

business

enterprises

are

not

underrepresented in the area of procurement of district contracts for construction, services,

equipment and goods.

It is further

the intent that this district provide for the aggressive solicitation of minority business enterprises in qualifying for bids,

and establish a percentage preference bid program for minority business enterprises who desire to participate in such program. DEFINITIONS

For purposes of the Board policy regarding minority businesses: A.

"Minority" means

a person who is

a lawful

resident of the

State of Oklahoma and who is: 1.

Black (a person having origins in any of the black racial

groups of Africa) 2.

Hispanic

person

Mexican,

Puerto

Rican,

Cuban,

Central or South American descent). 1 of 7

485.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994 M-3

BOARD MEMBERS' BUSINESS (Continued)

Asian American

original

(a person having

peoples

Far East,

the

in any

origins

of the

Southeast Asia,

the

Indian subcontinent, or the Pacific Islands), or 4.

American Indian and Alaskan Native (a person having origins in any of the original peoples of North America);

"Minority business

enterprise"

means

con-

small business

cern, as defined pursuant to Section 3 of the Small Business

Act

and

implementing

regulations,

which

owned

and

controlled by one or more minorities and is authorized to do

and is doing business under the laws of this state,

all

taxes

duly

assessed,

and

domiciled

within

this

paying state.

"Owned and controlled" means a business:

which is at least fifty-one percent (51%) owned by one or more minorities or, in the case of a publicly owned business, at least fifty-one percent (51%) of all classes or A types of the stock is owned by one or more minorities, and

whose

management

and

daily

business

operations

are

controlled by one or more such individuals. D.

"Persons"

means

individual,

sole

proprietorship,

part-

nership, association, or corporation.

BID-PREFERENCE PROGRAM A.

For competitive bids submitted to the district by certified minority businesses, the District's Purchasing Manager shall.

2 of 7 (D-21)

486.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-4 BOARD MEMBERS' BUSINESS (Continued)

with the approval of the superintendent and the Board,

pare

and

implement

program.

bid-preference

The

pre-

program

shall require that a percentage be added to the price of the lowest bid and if the certified minority business enterprise

submits a bid that falls between the lowest bid plus the per-

centage, it shall receive the contract. B.

The minority business enterprise preference program shall be

implemented on the following ^Schedule: 1.

For

the

1993-94

the district's

fiscal year,

Manager shall certify the percent of funds contracts which have

enterprises.

been

awarded

Purchasing

expended on

to minority business

If the Purchasing Manager certifies that a

minimum of ten percent

(10%)

of the

funds

expended

contracts were expended on contracts awarded to minority business

enterprises

preference

shall

then

zero.

the

minority

the

percentage

bid

such

funds expended on minority business enterprises is less than ten percent (10%) then a five percent (5%) bid pre-

ference shall go into effect; and 2.

For each following

fiscal year,

the Purchasing Manager

shall certify the percent of funds expended on contracts

which have been awarded to minority business enterprises. When the Purchasing Manager certifies that a minimum of

ten

percent

(10%)

the

funds

expended

district

contracts are expended on contracts awarded to minority business enterprises then the percentage bid preference shall remain at that preference level for a period of one

3 of 7 (D-21)

487,

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-5 BOARD MEMBERS' BUSINESS (Continued)

After

year.

(1)

minority

bid

preference

Manager shall

one-year

that

level

unless

period,

zero,

reduce by one percent

(1%)

the

Purchasing

the

each year the

bid preference level unless the required percent of funds expended

awarded

contracts

minority

enterprises decreases below the ten percent mum.

business

(10%)

mini-

At that time, the Purchasing Manager shall increase

the percentage bid prefefence one percent (1%) each year to a maximum of five percent

ten percent

(10%)

(5%)

to attain the minimum

of the program.

goal

Each year the

Purchasing Manager may increase or decrease the bid per-

centage level in compliance with this section to maintain the minimum ten percent (10%) goal of the program. INABILITY TO AWARD CONTRACT UNDER PREFERENCE PROGRAM In

the

event

that

Purchasing

the

Manager

unable

award

contract pursuant to the provisions of this policy, the award may be placed pursuant to the normal competitive bid and award provi-

sions. CERTIFICATION AS MINORITY BUSINESS ENTERPRISE A.

Any minority business enterprise that desires to participate

in the minority bid preference program and to bid upon any district

contract

Manager or shall

first

any

within

other

apply

the

contract

the

purview to

let

Purchasing

the by

Purchasing

this

Manager

district

for

cer-

tification.

4 of 7 (D-21)

488.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-6 BOARD MEMBERS' BUSINESS (Continued)

Purchasing Manager shall certify a business which meets the

eligibility

requirements

minority business enterprise.

this

section

qualify

To qualify as a minority busi-

ness enterprise, the business shall: 1.

be a minority business enterprise;

submit any documentary evidence required by the Purchasing

Manager; 3.

sign an affidavit stating that it is a minority business

enterprise; 4.

present:

an application including the entire business history of the operation,

birth certificates for all minority principals,

Native

American,

tribal

registration

card/

certificate, d.

current resumes on all principals, A other key personnel,

a current financial statement,

proof of investment by principals,

loan agreements,

lease/rental agreement for space, equipment,

evidence of latest bond,

if the applicant is a sole proprietor, he shall also

key managers and

include: a copy of a bank signature card, k.

if the applicant is a partnership a copy of the partnership agreement shall also be included, and

5 of 7 (D-21)

489.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

W-7

BOARD MEMBERS' BUSINESS (Continued)

applicant

the

include:

articles

a of

corporation

shall

also

corporation

organization,

bylaws, copies of all stock certificates, minutes of

the

first

corporate

organizational

meeting,

bank

resolution on all company accounts, and a copy of the latest U.S. corporate tax return. C.

The district's Purchasing Manager shall prepare and maintain a list of certified minority business enterprises.

The Purchasing Manager may deny certification to any minority

business enterprise in accordance with the provisions of this policy.

Manager

Any

person

denying

adversely

certification

affected

the

minority

Purchasing

business

enterprise may appeal to the Board of Education. REPORT ON CONTRACTS AWARDED TO MINORITY BUSINESS Beginning July 1, 1995, and on or before July 1 of each year, the

Purchasing Manager shall

submit a report to the superintendent

and the Board on the status of the percentile of district funds

expended on contracts awarded to minority business

in the pre-

ceding fiscal year.

ASSIGNMENT OF CONTRACTS

If a minority business enterprise is awarded a contract by this district pursuant to this policy, said business shall not assign the rights of the contract to any other business without prior written

approval of the

Purchasing Manager

verifying that such

6 of 7 (D-21)

490.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-8 BOARD MEMBERS' BUSINESS (Continued)

business such.

val

also

minority

business

enterprise

certified

Any such assignment made without the prior written appro-

of the Purchasing Manager

shall

be deemed unlawful.

Such

unlawful assignment shall be voidable by the Board of Education.

Legal Reference:

74 O.S. 1991, §§85.45 et seg.

7 of 7 (D-21)

491.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994 M-9

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

COMMENTS Mr. Wayne Dempsey said Policy D-21: MINORITY BUSINESS ENTERPRISE ASSISTANCE is needed to "level the playing field" for minority vendors and the entire community. Mr. Dempsey said he had concerns relating to long-term suspension of students, noting the district's responsibility to keep children in school. He said he could never agree with long-term suspensions for elementary age children. The district should be able to handle this type of discipline in a different manner. Mr. Frank Kellert talked about the way the middle school philosophy is being incorporated into athletics for students of that age. He said the coaches, on their own, have scheduled Saturday scrimmages for 6th and 7th graders and athletics who do not get a lot of playing time during regular games. Mrs. Thelma R. Parks expressed concern about the depletion of the best teachers from the comprehensive high schools in order to build up the staff at the specialty high schools. She felt that teachers should not be "pulled" if it decreases the effectiveness of the educational program at the comprehensive schools. Mrs. Parks said she realizes that teachers apply for the transfers, but she has also heard about principals recruiting some teachers. Mrs. Parks said if what she is hearing from parents, teachers, and staff members is not correct, she apologizes. If what she is hearing is true, it should be stopped. It is not fair to have this kind of staffing at the expense of the children in District 5.

Mr. Tom Yeargain complimented the quality work being performed at Southeast High School on a force account basis. Mr. Yeargain suggested that if there were changes in school times due to hot weather, parents should be alerted as soon as possible. Also, Mr. Yeargain asked that a security guard be used at Webster Middle School rather than the alternative school as recommended by administration. Mr. Leo Rise apologized if any parent sending children to special schools were offended by his recent remarks. He noted that there were some problems with teacher assignments.

CITIZENS

COMMENTS

Alton Blakely, Northeast District Association, talked about the need for educational equality for the students in the northeast district, and the need for an African-American sensitivity program.

Jim Purdy, patron, Classen School of Advanced Studies, commended the administrators and Board members for their efforts. and encouraged the Board to be more positive in their discussions.

Raynetta Dennis, patron, requested that the Board place on an agenda the request for an African-American Affairs Department and volunteered her services. She also talked about the quality of education in District 5.

Vanessa Diane Hogg, patron, Dunbar Elementary School, talked about her expectations for bond issue projects and the need to plan effectively.

John Thompson, transportation driver, talked of his concerns for bus safety; the advanced age of the fleet; and the cost savings of having a south site base.

Edna Hardison, patron, Eugene Field Elementary and Harding Middle Schools, talked about her concern that an advanced studies program should be available to students in all schools.

CITIZENS' OOMMEaWf

492. MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994 M-10

CITIZENS' COMMENTS (Continued)

LEGAL REPCÂŤT

Mary Rolston, transportation driver, talked about the need for more drivers and the need for a south site base.

Rebecca Whitehead, patron, talked about the attack on her son on May 23, 1994 and her disappointment with the discipline procedures for the teacher and administrator.

Marcia Muhammad, patron, talked in support of African-American Student Services Department.

establishing

10.

Elijah Muhammad, student, American Student Services.

11.

Eugene Polk, student, talked about his past experiences with gangs, and how his life was changed by having someone who cared.

12.

Jemal Abdul R. Aziz, patron, talked about using district funds prudently; the need to continue mentoring programs in the schools; the need for a playground at Dunbar Elementary School; and the need for an equitable opportunity for all students.

13.

Vicki R. Monroe, patron, talked about the need for an AfricanAmerican Student Services department.

L E GAL

talked

about

the

need

for

African-

R E PORT

Mr. Cleeta John Rogers,

The Supreme Court has upheld the decision in Vo-Tech 22 Case: Mr. Rogers commended favor of Oklahoma City Public Schools. Associate Counsel, Tammy Carter for her work on this case. This decision will result in a repayment to the district for attorney fees that have been expended to outside counsel.

William Price-Curtis Case; This case continues in preparation. The case is being handled by Mrs. Tammy Carter, Associate Counsel. The trial date is set for early to mid September.

Retired Principals Case; The pretrial conference is set for September 7. The case is being handled by Mr. Jon Sellers, Associate Counsel.

OESCO vs Oklahoma City Public Schools; Information on the final attorney fees will be delivered to our office this week. The case is being handled by Mr. Jon Sellers, Associate Counsel. The court has ordered a hearing for the recoupment of the legal fees.

Open House Case; This case has been pending for several years. The case is being handled by Mr. Rogers and Mr. Jon Sellers. The case involves whether teachers are required to attend open house functions.

Mr. Rogers also reported the legal department is handling five student transfer cases which will be heard in court. Mr. Rogers said that Dr. Jack Isch, Executive Director, Management Operations, and Mr. Jon Sellers, Associate Counsel, has met with the Department of Labor regarding the use of laborers rather than asbestos specialists for the removal of machinery in those areas containing asbestos. He said the resultant savings will be between $400,000 and $500,000.

493.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-11 SUPERINTENDENT 1.

REPORT

SUPERINTENDENT'S REPORT

DISCUSSION OF OPERATION VANGUARD a.

Operation Vanguard

Teacher Placement

Presented by Ms. Lynnell Harkins, Director, Personnel Services b.

GREAT EXPECTATIONS TRAINING Presented by Dr. Troy Vincent, Director, Middle Schools

CORE KNOWLEDGE TRAINING Presented by Mrs. Gracy Taylor, Director, Staff Development

Dr. Betty G. Mason said the teachers that attended the training session during the Summer did so without compensation. She said that speaks highly about the quality of staff within the district. d.

PEER MEDIATION AND STUDENT ADVISORY Presented by Dr. Troy Vincent, Director, Middle Schools

PARENT EDUCATION

Presented by Dr. Gloria Griffin, Director, High Schools DISCUSSION

Mrs. Thelma R. Parks commended staff for their presentations. Mrs. Parks asked if elementary schools in each district would have core knowledge programs. Mrs. Gracy Taylor said personnel in each school, except 2 have received training. Regarding Peer Mediation, Mrs. Parks asked how the students would be selected to serve as mediators. Dr. Vincent said the mediators would be picked to represent a cross section of the student population (grade level, race, gender, high achievers, and low achievers).

Mr. Leo Hise said in another state, the process of choosing student mediators turned into a student popularity contest. suggested that the process for picking mediators be broken categories and then by draw.

He into

Mr. Wayne Dempsey asked that quantifiable objectives be developed around the areas of expected impact and that the Board receive interval reports on the progress. Mrs. Parks said she was excited about the Peer Mediation program and that students would be allowed to participate in the program without being inhibited by a sponsor. Mrs. Terri Silver asked when the mediation process would occur. Vincent said that would be a site-based decision.

Dr.

Mr. Frank Kellert said an administrator from another district had found that students who became the most effective mediators were students who were not the best academically, and were often times themselves involved in some of the same activities they were mediating. He said students that were not successful in some areas should also be considered to show their skills in the area of mediation. Mr. Kellert said he shared Mr. Dempsey's concern over the high number of out of school suspensions, but he also knew that leaving disruptive students in a classroom deprives other students of their opportunity to learn effectively. He suggested a task force be formed consisting of teachers, parents, and students to consider alternatives to suspension. Mrs. Silver asked if 7th and 8th grades would receive core knowledge instruction. Mrs. Gracy Taylor said curriculum for those grades should be received in early fall.

494.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994 M-12

SUPERINTENDENT'S REPORT (Continued) DISCUSSION CHAPTER 1 & CHAPTER 2

DISCUSSION OF CHAPTER 1 AND CHAPTER 2

Presented by Mr. Vern Moore, Assistant Superintendent, Special Services Division DISCUSSION

Mrs. Parks asked about the Empowering Professionals program. Mrs. Gracy Taylor said the program was advertised for elementary teachers who would like to become certified in Spanish. There were 84 teachers who responded. The program involves a 2 1/2 year commitment. A total of 25 teachers will participate in the training. DISCUSSION OPSQING OF SCHOOL

DISCUSSION ON OPENING OF SCHOOL

Presented by Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division

Dr. Sconzo made a presentation about 5 specific areas relating to the opening of school: •

Textbooks

•

Staffing

•

Supplies

•

Furniture and Equipment

•

Curriculum

Dr. Sconzo said assignments have been made by Dr. Mason for staff to visit all schools and meet with the principals to assess the readiness for the beginning of school. Staff will report their findings back to the Superintendent, and any concerns or problems will be remedied.

DISCUSSION Mr. Wayne Dempsey asked if a transportation network had been established district wide to support the specialty schools, noting that he had been told that students living in certain areas had received notice that bus transportation for the Bio-Med program at Northeast would not be provided. Dr. Sconzo said he would check and work to rectify that situation.

Dr. Mason said transportation had been talked about constantly and it is the district's intent to transport students living over 1.5 miles from schools. Mrs. Parks asked if the Bio-Med Center would be open by the beginning of school. Dr. Sconzo said the program will open with teachers, books, and supplies, but science equipment and furniture is not expected until the end of October. Mrs. Parks asked if renovations of the rooms were complete. Dr. Jack Isch, Executive Director, Management Operations, said the Northeast Bio-Med rooms are not complete. Mrs. Parks asked if the equipment and supplies were ordered from a local vendor. Mr. Belphry Dean, Manager, Purchasing Department, said bids went to vendors both in State and throughout the country. Mr. Dean said with all of the projects, the Purchasing Department had to wait for funds to become available and for the appropriate paper work to be received before placing orders. Once orders are received, these are processed as quickly as possible. Mrs. Parks said she understood making the purchases in bulk, but orders for Northeast should have been placed to receive shipment in time for the start of school. She said she has been

495.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994 M-13

SUPERINTENDENT'S REPORT (Continued) told there are students requesting transfers out of the science program because the school will not be ready. She hoped students were not being transferred out of Northeast to other schools within the district because the program was not complete. Mrs. Parks requested that Dr. Mason check on transfers to see that this was not happening.

Mr. Tom Yeargain said that Southeast had not received equipment or musical instruments. He said it was his understanding that the magnet school equipment would be ready by the beginning of school. Dr. Sconzo said the Purchasing Department has been very responsive to all the needs presented to them and have been deluged by requests. All of the purchasing orders were received at one time and the Purchasing Department has done a remarkable job in being responsive. Specific to the musical instruments. Dr. Sconzo said music teachers wanted to review the orders. This was permitted so that the equipment received will be exactly what the teachers wanted. Music teachers assigned to the reopened schools also had the opportunity to review what was being ordered. 4.

DISCUSSION ON UPDATE OF PIPELINE SITUATION AND ITS EFFECT ON THE DISTRICT BUDGET

Presented by Mr. Nick Kelly, Director, Budget and Financial Management

Mr. Kelly said for the current year, the shortfall can be dealt with by 1. using the cash reserves that are on hand which are barely adequate for their current purpose; 2. postponing or cancelling other expenditures; or 3. some combination of those two choices. The next fiscal year will require preparing for the worst and hope for the best. The uncertainly may need to be built into the next fiscal budget. Our district and all other districts throughout the State have lost money over the past two fiscal years as the assessment ratio for the pipelines has been gradually lowered. The State Board of Equalization refused to lower the ratio further precipitating this litigation. DISCUSSION 'â&#x2013; ...

Mr. Wayne Dempsey asked why this information had not been brought to the Board's attention sooner. Dr. Mason said the suit had just been filed. Mr. Tom Yeargain asked about the prospects of the utility companies winning this suit. He said railroads had tried this type of litigation in various states without success. Mr. Rogers said there were different classifications between railroads and airlines than other public utilities.

Mr. Dempsey asked about the positions of the Oklahoma State School Boards Association in this litigation. Mrs. Vickie White-Rankin, Legislative Liaison, said she had been informed that a session was being added during the upcoming OSSBA/CCOSA Annual Conference on Sunday, August 28 to talk about this issue. Dr. Betty G. Mason said any planned hot weather schedule would be announced to parents as soon as possible. As a more definitive weather forecast is received, a decision will be made between two possible plans. Regarding the Board's request for a plan for a South side transportation base. Dr. Mason said a report will be presented to the Board by Dr. Jack Isch. She also announced the gifted programs will continue at the elementary schools and the advanced placement programs at the middle and high schools as in the past. The Classen School of Advanced Studies will not cause those programs to cease for the rest of the students in the district.

Mrs. Parks said the Board had asked the transportation department to bring back a report for tonights meeting. She said that report should be in the process of being prepared and she hopes it will appear on the next agenda. She said an investigation is needed for the hiring and/or any discriminating practices in the transportation department.

Discassiau

PIPELINE LITIGATIOI

496.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

I-

M-14 R. #47 APPROVAL OF PERSCXQNEL AND ENCUMBRANCES

PERSONNEL

MOTION: SECOND:

AND

ENCUMBRANCES

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRlUiCES AS LISTED. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Hise,

aye aye aye

MOTION CARRIED 6-0. Mr. Ron Bogle was out of the room at the time of the voting.

DISCUSSION For the record, Mrs. Thelma R. Parks said there were a number of persons who have been employed in the district and she noticed on the noncontinuing contracts there were a number of teachers whose resignations have been received. She asked if the personnel report represents teachers on non-continuing contracts, who have been rehired by the district. She asked if that was being reflected in the personnel information. Ms. Lynnell Harkins, Director, Personnel Services, said as vacancies occur, they are filled with NCC teachers. Mrs. Parks said based upon information she received, there have been a number of teachers rehired in some of the schools. She did not see that reflected in the report. Ms. Harkins said as soon as the signed contracts are received in her office, they are put on the personnel report. Contracts are still being signed. Mrs. Parks said a number of teachers had signed resignation cards, then were rehired. She did not see that reflected in the personnel report. Ms. Harkins said she would need specific names, in order to respond to the question. Mrs. Parks said she was concerned that teachers who are on NCC are not being rehired, but yet those positions are appearing on the employment list. Mrs. Parks asked if the teachers that transferred are reflected on the personnel report. Ms. Harkins said transfer teachers are already in the system and do not appear on the personnel report. Mrs. Parks said her concern was teachers leaving one school site and transferring to other schools. Some of the teachers had told her they signed resignation cards in order to be reassigned to a different school. Ms. Harkins said that was a transfer card which looks much the same as a resignation card. Mrs. Parks asked if there was a report showing the names of teachers being transferred from one school site to another, which to her becomes a new employment. Ms. Harkins said that information would not appear in the personnel report. Mrs. Parks asked for this information to be made available to her by the end of the week. She needs to know where transferring teachers are going. Since she is being told the comprehensive high schools are being depleted she wanted to make sure she is quoting something that is accurate.

Personnel Report

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9500760 through 11-9501325) written during the period 07/27/94 through 08/09/94. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. 11 21 22 23 31

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

JIIJH

•0 n

to m o

PERSONNEL EMPLOYMENTS

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

ANIAML SCHEDULE/STEP/LANE

NAME

ASSIGNMENT

EFFECTIVE DATE!

SALARY

ANNUAL SCHEDULE/StEP/LANE

2 a h3 n co

CERTIFIED (conti nued):

CERTIFIED: Albert, Terrace

Bodine 4th Grade Teacher

8-23-94

01-03 $21,725

Culley, Laura

Grant English Teacher

8-23-94

01-03 $21,485

Allen, Angela

Stand Uatie 5th Grade Teacher

8-23-94

01-04 $21,485

Davis, Mark

Southeast Journalism Teacher

8-23-94

01-04 $21,930

Ashford, Carmen

Lafayette 4th Grade Teacher

8-23-94

01-03 $21,485

Ferguson, Wendy

Nichols Hills/Clev Hand 8-23-94 .5/.5 Preschool Te jcher

Atari, Monica

Columbus Primary Teacher

8-23-94

01-03 $21,485

Foraker, John

Longfellow 5th Grade Teacher

8-23-94

01-03 $21,485

Bavari, Kathy

Westwood Primary Teacher

8-23-94

01-04 $21,690

Heinen, Jennifei

Longfellow 1st Grade Teacher

8-23-94

01-05 $22,005

H S n

o n co

01-04 21,690

o 0 0

§ £

0 O>

r* H(3 (3

H s o o

Bennett, Alicia

8-23-94 Special Services Speech Lang Pathol >gist

03-03 $23,610

Jabbour, Traci a

Wheeler 2nd Grade Teacher

8-23-94

01-03 $21,485

Bittel, Kristi

Putnam Heights 4th Grade Teacher

8-23-94

01-03 $21,485

James, Amy

Madison .5 KDG Teacher

8-23-94

01-03 $11,260

Bordeaux, Veta

Star Spencer Special Ed Teacher

8-23-94

03-03 $20,850

Jones, Barbara

King KDG/EOK Teacher

8-23-94

01-03 $21,485

Boyd, Cynthia

U S Grant English Teacher

8-23-94

01-11 $24,340

Lampert, Sandra

Southeast Spanish Teacher

8-23-94

01-03 $21,485

Carter, Jan

Hayes 5th Grade Teacher

8-23-94

01-03 $21,485

Lanham, Glen

Southeast 8-23-94 In-school Suspensi )n Teacher

01-03 $21,485

Crepeau, Diane

Cleveland SED Teacher

8-23-94

03-03 $23,610

Manley, Melinda

Willow Brook 2nd Grade Teacher

8-23-94

01-03 $21,485

VO VO

Crowder, Terry

8-23-94 Emerson Social Studies Tea :her

01-03 $22,775

Martin, Deanna

Pierce LD/EMH Teacher

8-23-94

03-03 $22,600

Culley, Janis

Star HH/LD Teacher

8-23-94

03-03 $22,600

McAdoo, Chris

Southeast Algebra Teacher

8-23-94

01-03 $21,485

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PERSONNEL EMPLOYMENTS

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

ANNUAL SCHEDOLE/STEP/LANE

NAME

n r

ASSIGNMENT

EFFECTIVE

SALARY

ANNUAL SCHEDULE/STEP/LANE

o •»i

McDowell, Lee Am

Adams .5K/.5 EDK

8-23-94

01-04 $21,930

8-23-94 Pendarvis, Sylv a Harding Language Arts Teac ler

01-20 $30,235

McGuffin, Tina

Bodine 5th Grade Teacher

8-23-94

01-03 $21,485

Potter, Todd

Capitol Hill Elem ED Teacher

8-23-94

03-03 $22,840

McNeely, Charita

Rogers SED Teacher

8-23-94

03-03 $23,610

Rogers, Dennis

Hillcrest 5th Grade Teacher

8-23-94

01-19 $31,350

Means, Franklin

U S Grant English Teacher

8-23-94

01-03 $22,520

Ryan, Mark

8-23-94 U S Grant Social Studies Tea :her

01-03 $21,485

Mettle-Nunoo, Joseph

Moon Science Teacher

8-23-94

01-03 $22,500

Schlicht, Shirt* y Shields Heights KDG/EDK Teacher

8-23-94

01-03 $21,485

Murdock, Carol

8-23-94 Taft Language Arts Teac »er

01-07 $23,535

Sellers, Karen

Edgemere SED Teacher

8-23-94

03-03 $22,600

Murray, Susan

Longfellow 2nd Grade Teacher

8-23-94

01-07 $22,520

Shannon, Stephar ie

Lafayette 2nd Grade Teacher

8-23-94

01-03 $21,485

Musgrove, Carol

Lafayette 1st Grade Teacher

8-23-94

01-03 $21,485

Shelley, LaHondi

Pierce Pre-KDG Teacher

8-23-94

01-03 $21,485

Olsen, Lidia

8-1-94 Southeast Voc Business Teach sr

04-09 $26,605

Slegman, Diane

Gatewood Primary Teacher

8-23-94

01-03 $21,485

8-23-94

03-03 $22,840

Sills, Susan

Putnam Heights Preschool Teacher

8-23-94

01-03 $21,485

Overstreet, Jodii I Arthur Special Ed Teacher

8 a n

n o

CERTIFIED (conti nued):

CERTIFIB) (contii tied):

Pagonis, Gina

Telstar LD Teacher

8-23-94

03-03 $23,610

Sinclair, Jennii er

Polk 1st Grade Teacher

8-23-94

01-04 $21,690

Parker, Ronald

8-23-94 Star Spencer Social Studies Tea :her

01-04 $21,485

Skaggs, Jennifei

Pierce Primary Teacher

8-23-94

01-03 $21,485

Parks, Karen

8-23-94 Northeast Language Arts Teac ler

01-19 $29,400

Smith, Dennis

Classen Counselor

8-23-94

016-19 $38,030

H n n JO n § £ JO

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PERSONNEL EMPLOYMENTS

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

ANNUAL SCHEOULE/STEP/LANE

CERTIFIED (contir ued):

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

ANNUAL SCHEDULE/S1EP/LANE

•0 W co o 2 n It *

g o M

CERTIFIED (continued):

2 C3 n co

Smith, Tyrone

Jefferson Vocal Music Teache •

8-23-94

01-08 $22,830

Williams, Donna

Fillmore .5 KDG Teacher

8-23-94

01-08 $11,415

Solomon, Julie

Cleveland KDG Teacher

8-23-94

01-04 $22,730

Wilson, Theresa

N W Classen ICE Teacher

8-1-94

04-11 $27,735

Stigge, Kristen

Wheeler 5th Grade Teacher

8-23-94

01-03 $21,485

Zodrou, Shanna

Dewey 4th Grade Teacher

8-23-94

01-03 $21,485

Stinson, Michelh

Rockwood Primary Teacher

8-23-94

01-03 $21,485

Stoda, Ronald

Star Spencer Math Teacher

8-23-94

01-06 $22,315

Stone, Pamela

Cleveland 4th Grade Teacher

8-23-94

01-03 $21,485

Taylor, Cheryl

N W Classen Vocal Music Teache

8-23-94

01-03 $22,520

Vargas, Noel

Jackson Science Teacher

8-23-94

01-04 $21,930

Wheeler 2nd Grade Teacher

8-23-94

01-16 $27,065

Weatherford, Jul e Adams 4th Grade Teacher

8-23-94

01-03 $21,485

(J1

Whitehead, There! a Cleveland 1st Grade Teacher

8-23-94

01-03 $21,485

Widen, Tina

Stonegate Primary Teacher

8-23-94

01-03 $21,485

Emerson Voc Home Ec Teache

8-23-94

04-03 $23,810

Walker, Doris

Wilkinson, 1 Catherine

O n co

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Ha c: ® o*

s n g § E

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g § co A

ll^

VO VO

S 3

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Oi O

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PERSONNEL TERMINATIONS

NAME

ASSIGNMENT

EFFECTIVE DATE

ANNUAL S<3IEDULEZSTEP/LAME

NAME

ASSIGNMENT

EFFECTIVE DATE

ELIMINATION OF 1 OSITION (allocation : djustaent), contim

DISMISSALS:

Clark, Treva

SALARY

Child Nutrition Kitchen Asst

6-3-94

ELIMINATION OF PC 5ITI0N (allocation ^justKnt):

Newell, Darlene

Eisenhower Class Size Asst

Okeke, Lisa

6-3-94 UiIson .5 KDG Class Size Asst

Patcher, Joby

Prairie Queen Class Size Asst

6-3-94

Qualls, O'Della

Longfellow Class Size Asst

6-3-94

Rhodes, Debra

Monroe Class Size Asst

6-3-94

Scott, Candance

Gatewood Class Size Asst

6-3-94

Smith, Carla

Hawthorne Class Size Asst

6-3-94

Treadway, Elizat eth

Fillmore Class Size Asst

6-3-94

Wade, Joyce

Edwards Class Size Asst

6-3-94

6-3-94 Bodine KDG Class Size As: t

Beasley, Nila

Buchanan Class Size Asst

6-3-94

Christian, Jackie

Britton .5 Class Size Ass

6-3-94

Davis, Beulah

UiIson Class Size Asst

6-3-94

Edwards, Anne

Gatewood Class Size Asst

6-3-94

Gammon, Evelyn

Hillcrest Class Size Asst

6-3-94

Hall, Alice

Eugene Field Class Size Asst

6-3-94

Irvine, Brian

Wheeler Class Size Asst

6-3-94

Kidd,III, Edward

6-3-94 Stonegate KDG Class Size As t

Grass, Margaret

Adams Primary Teacher

9-30-94

6-3-94 Landsberger, Donr a Hayes .5 KDG Class Size Asst

McCoin, Dorothy

Jefferson Kitchen Assistant

6-6-94

Sughru, Lois

U S Grant P E Teacher

6-3-94

Heronville Class Size Asst

6-3-94

ANNUAL SCHEDULE/STEP/LANE

n DI o

ed:

6-3-94

Anderson, Renee

Mason, Terri

SALARY

n 01

iS I

o 0 <+ Hes c:

(D &

n H H o 9

g § cn ►3 ui

RETIREMENTS:

VO VO Its

nnn

lOl

•0 n co o z z n

PERSONNEL LEAVES AND OTHER NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

ANNUAL SCHEDULE/STEP/LANE

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

ANNUAL SCHEDULE/STEP/LANE

n O

LEAVE OF ABSENCE:

NATERNITY/EDUCATipN Embree, Barbara

Hillcrest Transition Teacher

•»!

8-22-94

MEDICAL:

Staples, Delma

» H

o n co

10-10-94 Capitol Hill H S Principal's Secretiryr

PARENTAL:

Bates, DeAnn

Hawthorne 3rd Grade Teacher

8-23-94

Cheek, Kelly

Capitol Hill Elem 2nd Grade Teacher

7- 1-94

McClure, Jane

Hoover Language Arts Teacl

8- 22-94

o o o <+ pp c: ffi O.

n H

2 Q g

s § co

RETURN FROM LEAVE OF ABSENCE: MATERNITY:

Bruner, Deborah

Transportation Bus Asst

8-22-94

s” It

s o

502.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-20

R. #47 APPROVAL OF PERSONNEL AND ENCUMBRANCES

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE: Sanders, John

Star Spencer High School Assistant Principal

6-21-94

CERTIFIED:

Bixler, Amy

Capitol Hill Elementary School KDG Teacher

6-3-94

Brech, Dorothy

Prairie Queen Elementary School 1st Grade Teacher

6-3-94

Buchanan, Jeanette

Special Services Speech Pathologist

6-3-94

Cloud, Theresa

Pierce Elementary School Primary Teacher

6-3-94

Craig, Teresa

Special Services Speech Pathologist

6-3-94

Damuth, Wendy

Lee Elementary School EMH/LD Teacher

6-3-94

Daniels, Robert

Roosevelt Middle School Language Arts Teacher

6-3-94

Eichor, Virginia

Polk Elementary School 1st Grade Teacher

6-3-94

Hopper, Shannon

Special Services Speech Pathologist

6-3-94

Johnson, Lisa

Lee Elementary School SED Teacher

6-3-94

Krehbiel, Michael

Douglass High School Math Teacher

6-3-94

McElvaney, Richard

Heronville Elementary School Kindergarten Teacher

6-3-94

Miller, Kelli

Capitol Hill Elementary School LD Teacher

6-3-94

503.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-21 PERSONNEL AND ENCUMBRANCES (Continued)

R. #47 APPROVAL OF PERSOsINEL AND ENCXjMBR7\NCES

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued):

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED (continued): Shelley, James

Fine Arts Music Teacher

6-3-94

Ward, Claudia

Douglass High School Math Teacher

6-3-94

Willis, Kirk

Capitol Hill High School Math Teacher

6-3-94

Wolfe, Diana

Jackson Middle School MR Teacher

6-3-94

Anderson, Carol

Fillmore Elementary School Elementary Clerk

6-7-94

Barajas, Trinidad

Columbus Elementary School Added Clerk

6-3-94

Becerra, Veronica

Lee Elementary School Bilingual Assistant

6-3-94

Hanna, Susan

Northwest Classen High School Special Ed Assistant

6-3-94

Johnson, Lisa

Lee Elementary School Principal's Secretary

6-3-94

Lindsay, Rebecca

Child Nutrition Services Entry Kitchen Assistant

6-3-94

Reid, Judith

Edgemere Elementary School Class Size Assistant

6-3-94

Silman, Laura

W. Nichols Hills Elementary School 6-3-94 Class Size Assistant

Smith, Jane

Fine Arts Traveling Strings Teacher

SUPPORT;

6-3-94

504.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994 M-22;

R- #47 /APPROVAL OF PERSOSINEL AND ENCUMffliANCES

PERSONNEL AND ENCUMBRANCES (Continued)

According to Policy G-33, the following non-continuing contracts are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

Allen, Angela

Stand Watie Elementary School 5th Grade Teacher

6-3-94

Brown, Arlene

Creston Hills Elementary School 1st Grade Teacher

6-3-94

Bruner, Lawanna

Guidance and Counseling Elementary Counselor

6-3-94

Ingram, Tomisene

Guidance and Counseling Elementary Counselor

6-3-94

James, Amy

Madison Elementary School .5 KDG Teacher

6-3-94

Kamp, Ellen

Capitol Hill High School Foreign Language Teacher

6-3-94

Locker, Charlotte

Moon Middle School Counselor

6-3-94

Mettle-Nunno, Joseph

Moop Middle School Science Teacher

6-3-94

Walker, Doris

King Elementary School Intermediate Teacher

6-3-94

Williams, Donna

Fillmore Elementary School .5 KDG Teacher

6-3-94

505.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994 M-23-

PURCHASING

MOTION: SECOND:

AND

GENERAL

BUSINESS R. #48 APPROVAL OF PURCHASING AND GENERAL BUSINESS

Wayne Dempsey Thelma R. Parks

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION

Regarding Item E, Mrs. Terri Silver asked for the amount of the original estimate. She said that information was usually included in the Board packet. Dr. Jack Isch, Executive Director, Management Operations, said his original estimate was $179,000. He said when the building was originally built, the electrical conduits were run across the top of the built-up roof. To cover the conduits without leaving a hump, it is necessary to add an additional 1/2 inch of insulation. Regarding Item F, Mrs. Silver said she had received conflicting information regarding the floor preparation. Dr. Isch said the change order was for accelerating the laying of floor tile, for installing the stage floor, and for a wheelchair ramp for access to the building. Mr. Wayne Dempsey said the agenda item involves two separate and distinct contracts, one for the pouring of concrete floors, and the other is for floor tile, rubber stair treads, and preparation of the floor for the installation of the tile.

Dr. Isch said Item F, Change Order #1 should have been in the amount of $24,529 instead of $20,529.

Mr. Dempsey said he would revise his original motion to include the necessary changes for the inclusion of the handicap ramp for building access as described in the letter from the Architect, Elliott and Company, dated August 15, 1994, brought to the Board tonight. Mr. Darrel Shepard, Executive Director, Board Related Services, said the addition of the $4,000 on Item F would exceed the 15% limit as prescribed by law without rebidding the project. Dr. Isch said the $4,000 for the handicapped ramp could be deleted from the change order and the district would build the ramp.

Mr. Dempsey said there would be handicapped children in the Classen building. He asked if the ramp would be operational by the first day of school. Dr. Isch responded the ramp would be ready. Mr. Ron Bogle requested an explanation of the 15% regulation. Mr. Shepard said the law states on change orders to bond issue projects or construction projects, where the primary cost of the project is $1,000,000 or less, cumulative change orders can be made up to a maximum of 15% of the cost of the contract. That is the maximum allowable without readvertising for additional changes above that amount. Mr. Bogle said the 15% of Item F would be based on the contract sum of $155,731. He asked what the 15% calculation would be. Mr. Shepard was the 15% amount would be $23,359.65. Mr. Shepard said if the contract amount was over $1,000,000 the maximum cumulative change order amount would then be 10%. For the record, Mr. Frank Kellert said he was becoming overly sensitive regarding change orders and added expenses to the bond projects. He said there is only a fixed number dollars for the bond issue. The hardest thing to adjust to in working with the Board, as opposed to

506.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994 M-24;

PURCHASING ANO GENERlkL BUSINESS (Continued) working with private industry, is that the school district does not have the ability to generate additional funds. In his opinion, the one thing that pulled the entire district together in terms of gaining community support for the bond issue was air conditioning of the elementary schools. For reasons he agrees with and understands, the elementary school projects timeline will come toward the end of the expenditure of the bond funds. With cost overruns at Classen, Nichols Hills, Southeast, and Cleveland, he is uncomfortable that there is not a plan dealing with additional costs in the long-term. He said there will be a day of reckoning and unless someone has a strategy he is not aware of, it is going to come at the expense of something else. The Board has just found out that the General Fund will not be able to accept any of that responsibility, and certainly the patrons that supported the district on behalf of air conditioning their elementary schools are going to be up in arms. Mr. Kellert asked Dr. Isch if all of the things that are being done are specifically listed in the bond document that the voters approved. He asked if any of the items being changed will embellish the content of the project beyond what the bond document specified. Dr. Isch said the painting of lockers would be an area. Mr. Kellert said he noticed where the carpet was pulled out of the Classen auditorium. Dr. Isch said all of the floor work was part of the original document, except for the carpet in the auditorium, and that will not be done. Mr. Kellert told the Superintendent that in the near future, a way should be found to compile this information rather than have a judgement day 2 1/2 years from now when not all of the present Board members will still be on the Board for accountability.

Dr. Mason said she had been in communication with Mr. Nick Kelly, Director, Budget and Financial Management, regarding that issue and he is establishing a plan to be brought before the Board. She said she has spoken to the Board President regarding her desire to have small group discussions with the Board and should be forthcoming within three weeks. She said there will be a better form of accountability for the expenditure of bond funds. Mr. Kellert said he would appreciate seeing on the agenda, when items are brought before the Board for bond fund expenditures, any deviations from the bond document versus those that were specifically spelled out, especially with the emerging financial picture. He said those last doj-lars must be protected as much as the Board watched the first dollars and needs to start now. Mr. Hlse said that was one of items that the Superintendent approached him to review. He said he had also asked the Superintendent for the original bond documentation with updates, to be assembled for a full meeting of the Board. 1994-95 PreEnployment & Related Physicals

1994-95 Meal & A La Carte Prices

1994-95 Pre-Employment & Asbestos-Related Physicals; Occupational Health Center

Independent

Approval for Pre-Employment and Asbestos-Related Physicals for applicants of the Oklahoma City Public Schools for the 1994-95 fiscal year from Independent Occupational Health Center who submitted the low bid on specifications and/or general conditions. The total cost of the physicals to depend on the type of procedures required. This expenditure, not to exceed $25,000.00, is to be charged to account 511-000-2835-330-000-0000-000-023. 1994-95 Meal and A La Carte Prices

Approval of the following meal and a la carte prices recommended for the 1994-95 school year; Student Meals Elementary Schools Middle Schools High Schools

Breakfast - $.60 Breakfast - $.75 Breakfast - $.75

Lunch - $1.00 Lunch - $1.15 Lunch - $1.25

Paying students may purchase discount meal tickets and receive 20 meals for the price of 18.

507.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-25

PURCHASING AND GENERAL BUSINESS (Continued) *Adult Prices

1994-95 Neal & A La Carte Prices

Breakfast A la Carte Only Lunch - $1.75 Plus Beverage *Contract Meals

Snacks - $.51 Breakfast - $1.02 Lunch - $2.05 * Adult and contract meals must cover full cost of meal per federal regulations. A La Carte Prices BEVERAGES

BREADS

Milk h pint - $.30 Fruit Juice 4 oz. - $.35 Fruit Juice 6 oz. - $.40 Fruit Flavored Drink Pint - $.50 Fruit Juice 10 oz. - $.60 Coffee - $.25 Iced Tea w/1 Free Refill - $.50 Canned Drink - $.50

Hot Roll - $.30 Bread - $.20 Crackers/Pkg. - $.05 Texas Toast - $.20 Cinnamon Roll - $.50 Cinnamon Toast - $.30 Bread Sticks - $.20 Raisin Break - $.30 Biscuit - $.30

ICE CREAM Various Flavor Ice Milk - $.40 & Bars Eskimo Pie - $.50 Fudge Blast - $.60 Sundae Cone - $.50 Neapolitan Sandwich - $.60 Ice Cream Cups - $.40

SIDE DISHES

Vegetable - $.50 Side Salad - $.50 Dessert - $.50 Specialty Pies - $.75 Fruit - $.50

MISCELLANEOUS

BREAKFAST ITEMS

Butter or Oleo - $, 05 Jelly - $.05 Mustard, Catsup, or - $.05 Salad Dressing Chips Middle School - $.40 Chips High School - $.50 Dill Pickle - $.50 Foam Cup - $.05 Extra Cheese - $.25 String Cheese - $.40 Extra Chili \ Cup - $.35 Extra Nacho Cheese - $.35 Sauce \ Cup

Sausage Links (2) - $.50 Sausage Patty - $.50 French Toast - $.60 Pancake (2) - $.40 Sausage in Pancake $.60 Hashbrowns - $.30 Hot/Cold Cereal - $.40 Egg - $.30 Sausage in Biscuit $.75 Breakfast Burrito - $.75 Breakfast Pizza - $.75

ENTREES - $.75

B & C Sandwich Chicken Nuggets Barbecue on a Bun Hot Dog

Small # 40 Dipper - $.15 Giant # 16 Dipper - $.35

ENTREES - $1.50

ENTREES - $1.00

Secondary French Bread Pizza Chef Salad Stuffed Baked Potato Chicken Fajitas Taco Salad Hamburger (3 oz.) Contract Pizza

Pizza Spaghetti Lasagna/Rotini Rib Pattie Fried Chicken Burrito Turkey & Cheese Sandwich

508.

MINUTES OF THE REGULAR MEETING OF AUGUST 15^ 1994

M-26

PURCHASING AND GENERAL BUSINESS (Continued) 1994-95 Meal & A La Carte Prices

Turkey Pot Pie Polish Sausage/Bread Corn Dogs (2) Vegetable Soup/Grilled Cheese Chili Chili Pie w/Cheese French Bread Pizza Chicken Meatloaf Chicken Glazers Ham & Cheese Sandwich Hamburger (2 oz.) Cold Sandwich (3 oz.) Beef Stew Soft Taco Hot Link on Bun Rib Sandwich

Footlong Fish Chicken Fried Steak Sandwich Nacho Supreme Burrito Grande'

ENTREES - $2.00 Double Cheeseburger Large Hoagie

Secondary Schools Combination Value Deals - $1.75 (Served with chips and choice of orange juice or fruit drink.)

1. Cold Sandwich 2. Hot Link on Bun 3. Rib Sandwich

4. Hamburger 5. Footlong 6. Chef Salad

Combinations 1. Contract Pizza and Choice of Drink 2. Chili Cheese Nachos and Choice of Drink Approval to place an order for the 1994-95 school year for the Child Nutrition Services Department with the following company who submitted the lowest and best bid. Quotation 3232 Dry .^taple Goods

Executive Food Sales

Graham Crackers, Sunshine #26053, 3/150 pkg. 1500 Cases, $9.28/case

Quantities ordered are based on participation. (Items D - G are related to Bond Fund projects)

(Bond Funds) Roof Recoatinq; Systems, Inc.

Hayes Elementary School by Urethane

Approval for the expenditure of Bond Funds for roof recoating at Hayes Elementary School by Urethane Systems, Inc., who submitted the low bid (1 received). This expenditure, in the total amount of $12,219.00, is to be charged to Bond Fund account # 106-4700450-000-0000-000-260. (Strider & Associates, Architect) E.

(Bond Fund) Change Order #1; Elementary School

Church Roofing Company at Adams

Approval of Change Order #1 resulting in an additional cost of $7,500.00 in the contract with Church Roofing Company, at Adams Elementary School, for re-roofing; Original Contract Sum Additional Cost for Change Order # 1 Contract Total Including Change Order # 1

$ 204,165.00 ____ 7,500.00 $ 211,665.00

(Labor and materials necessary to change from h inch insulation to 1 inch insulation on the total project. This expenditure is to be charged to Bond Fund account 106-4300-450-000-0000-000-OPU).

509.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-27

PURCHASING AND GENERAL BUSINESS (Continued) (Bond Fund) Change Order #1 Cooley Constructs; Advanced Studies (Floor Renovation)

Classen School of

Approval of Change Order #1 resulting in an additional cost of $20,529.00 in the contract with Cooley Constructs at Classen School of Advanced Studies for floor renovation:

Original Contract Sum Additional Cost for Change Order # 1 Contract Total Including Change Order # 1

Bond Fund:

Change Order #1 Cooley Constructs Classen

$ 155,731.00 20,529.00 $ 176,260.00

This expenditure is to be charged to Bond Fund account 112-4700450-000-0000-000-508. (Bond Fund) Change Order #1 Cooley Constructs: Advanced Studies for HVAC

Classen School of

Approval of Change Order #1 resulting in an additional cost of $83,216.00 in the contract with Cooley Constructs at Classen School of Advanced Studies for HVAC installation:

Original Contract Sum Additional Cost for Change Order # 1 Contract Total Including Change Order #1

Bond Fund: Change Order #1 Cooley Constructs Classen

$ 1,514,440.00 83,216.00 _______________ $ 1,597,656.00

This expenditure is to be charged to Bond Fund account 105-4700450-000-0000-000-706.

(Bond Fund) Change Order #3 Globe Construction Company: Elementary School Renovation

Cleveland

Approval of Change Order #3 resulting in an additional $51,262.83 $49,675.25 in the contract to Globe Construction Company for Cleveland Elementary School Renovation. This expenditure will be charged to the Bond Fund account.

UNFINISHED

Bond Fund: Change Order #3 Globe Const. Cleveland Elem.

BUSINESS

(NONE) NEW

BUSINESS

(NONE) CITIZEN S'

COMMENTS

(NONE) BOARD

M E M B E R S'

COMMENTS

Mr. Leo Hise announced that the OSSBA/CCOSA State Convention would be held on August 27-28, 1994, at the Myriad Convention Center. Mr. Hise said a Special Meeting would be needed on August 22, Monday, 6:30 p.m., regarding bond issue items. There will be building plans ready for Board approval during that meeting. BY BOARD CONSENSUS, IT WAS DECIDED THERE WOULD BE A SPECIAL MEETING OF THE BOARD OF EDUCATION, AUGUST 22, 1994, 6:30 P.M., FOR THE PURPOSE OF DISCUSSION BOND ISSUE ITEMS.

Mr. Hise said there had been an offer of assistance received from several major corporations in Oklahoma City for free technical assistance with the bond issue projects. He asked that the Superintendent bring back to the Board, prior to the Board meeting of August 22, the information and necessary limitations for the Board's consideration.

BOARD MEMBERS* COMMENTS

SPECIAL MEETING 8/22/94 6:30 P.M.

510.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994 M-28^

BOARD MEMBERS' COMMENTS (Continued) Mr. Frank Kellert said there was extensive discussion regarding the pipeline issue and asked if there were any instructions given to General Counsel. Mr. Hise said General Counsel did not receive any type of instruction from the Board for action. He said there were other factors involved and the Board should await additional information from the Oklahoma State School Boards Association before proceeding.

■7 /

R. #49 APPE?OVAL PC« EXECUTIVE SESSION 10:29 P.M.

EXECUTIVE MOTION: SECOND:

SESSION

Wayne Dempsey Tom Yeargain

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; (B) NEGOTIATIONS WITH EMPLOYEE GROUPS; (C) RECOMMEND THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE EMPLOYMENT OF THE SUPERINTENDENT FOR 1994-95 [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S., SEC. 24 A.8 (A) (1) AND (2) AND 70 O.S. SECTIONS 6-101.10 AND 101.11]. (CONTINUATION FROM THE MEETING OF MAY 25, 1994.)

ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED 7-0. p.m. R. #50 RECOSIVraJE IN OPEN SESSION 11:42 P.M.

RETURN MOTION: SECOND:

aye aye aye aye

Bogle, Silver, Parks, Hise,

T O

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board went into Executive Session at 10:29

OPEN

SESSION

Terri Silver Wayne Dempsey

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0. R. #51

EMPLOYMENTS

I N

OPEN

MOTION: SECOND:

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board returned to Open Session at 11:4:

S E S S ION

Wayne Dempsey Tom Yeargain

ITEM A: Betsy Davidson, Acting Asst. Prin

APPROVAL OF THE EMPLOYMENT OF BETSY DAVIDSON, FOR THE POSITION OF ACTING ASSISTANT PRINCIPAL AT JACKSON MIDDLE SCHOOL, AT THE APPROPRIATE SALARY ADJUSTMENT (CURRENT SALARY PLUS 5%) . EFFECTIVE: 08/16/94. ROLL CALL

Mr. Mrs. Mr. Mr.

Bogle, Silver, Yeargain, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Kellert, Mr. Dempsey, Mr. Mrs. Parks,

aye aye aye

511.

MINUTES OF THE REGULAR MEETING OF AUGUST 15, 1994

M-29

IN OPEN SESSION (Continued)

MR. LEO HISE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM B (NEGOTIATIONS WITH EMPLOYEE GROUPS). REGARDING ITEM C, MR. LEO HISE SAID THAT THE SUPERINTENDENT, DR. BETTY G. MASON, HAD REQUESTED THAT DUE TO THE FINANCIAL SITUATION OF THE DISTRICT, INCLUDING THE PIPELINE TAX ISSUE, THE DISCUSSION OF HER COMPENSATION SHOULD BE DELAYED UNTIL A LATER DATE. Mr. Leo Hise announced that Mrs. Terri Silver had received a certificate from the Oklahoma State School Boards Association. Mrs. Silver has become a member of the OSSBA School Board Academy.

BOARD REQUESTED NOT TO CCWSIDER SALARY ADJUS3MEOT FOR ER. BETTY G. MASCR, SUPT.

ADJOURNMENT There being no further business, the meeting adjourned at 11:44 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Tom Yeargain. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

^linute Clerk

Mi^tes approved by the vâ&#x20AC;&#x201D;J_____ ! 1994.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

(SEAL)

R- #52 ADJOURNMENT 11:44 P.M.

512. MINUTES OF THE SPECIAL MEETING OF AUGUST 22, 1994

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, AUGUST

22, 1994, AT 6:40 P.M. PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

T O

ORDER

CALL TO ORDER

Mr. Leo Hise called the meeting to order, gave the invocation, and led the Pledge of Allegiance.

ROLL

CALL

ROLL CALL

Roll Call established that six (6) members of the Board were present. Mrs. Thelma R. Parks arrived for the meeting at 6:58 p.m. BOARD

MEMBER S'

BUSINESS/COMMENTS A

BUSINESS

BOARD MEMBERS* BUSINESS/COMMENTS

Mr. Leo Hise requested that Item 1 be held and brought back to the Board for the Regular Meeting of September 6, 1994. He said further information was needed from Oklahoma State School Boards Association as to whether the item required Board action or was a presidential appointment. 1.

Recommend roappointment.of Thelma R.—Parks to--t-he- Oklahoma -St-a-te School—Boards—Ass oe-iat-i-en—Board—ef—Diroefeetrs—for—District—&jef f octivo- 1994—3r9^5-s-

Mr. Leo Hise announced that a Special Board of Education meeting would be required on August 29, 1994, 6:30 p.m. for the purpose of considering bond issue information.

Christa A. McAuliffe Elementary School: Estimated Cost, and Timeline

Preliminary Design, Plans,

Consideration and approval of preliminary design, plans, estimated cost, and timeline for the proposed Christa A. McAuliffe Elementary School, 2700 S.W. 40th Street, Oklahoma City, OK 73119, as presented by Architectural Design Group representatives:

Mr. Chuck Jones, Director of Design Mr. Kenyon Morgan, Principal of Firm Ms. Cheryl Walker, Patron

Christa A. McAuliffe Elen. School Preliminary Desigr Plans, Cost & Timelines

513. MINUTES OF THE SPECIAL MEETING OF AUGUST 22, 1994

H-2

SPECIAL BUSINESS (Continued) R. #53 APPROVAL OF PLANS PC» CHRISTA A. *IC AULIFFE EL01. SCHOOL

MOTION: SECOND:

Wayne Dempsey Thelma R. Parks

MOVE FOR APPROVAL OF ITEM 2 AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

Mr. Chuck Jones, Director of Design, presented the preliminary design, floor plan, site plan, and an overall perspective of the image for the Christa McAuliffe school. The curriculum of the school will be a specialty of science and technology. Following are some of the highlights about the school: •

An existing pre-engineered metal structure on the site will be maintained and renovated allowing for an additional 9570 square feet of space.

•

The existing structure will house a fully equipped science laboratory, music, media, and special education centers.

•

The main building will house 2 classrooms per grade (K-5), 1 pre-K, and 1 daycare room.

•

The building will be a steel frame, brick veneer, standing seam metal roof, central plant system, and rated Class A.

•

Preliminary cost estimate (high) for construction and renovation will be approximately $75.00 per square foot. A The building will have zoned heat and air for efficiency in after-hour usage.

•

The physical education space will be 1 1/2 remainder of the building will be one story.

•

A playground for lower grades will be contained in a courtyard area allowing for better security for the students and less vandalism to the equipment.

stories.

The

The substantial completion of construction will be finished by December, 1995.

DISCUSSION Mr. Ron Bogle expressed concern over adequate playground space and windows. Mr, Chuck Jones said the classrooms will have windows. The play areas will consist of the lower grades in the courtyard, and the upper grades will have a baseball diamond and soccer field.

Mrs. Terri Silver asked if bathroom facilities in the building will be accessible without jeopardizing the security of the rest of the building for after school activities. Mr. Jones said the design of the building allows for the front of the building and the daycare facility to be open including bathrooms for a variety of activities and still maintain the security of the building.

Mr. Wayne Dempsey asked if the building was designed to accommodate future expansion. Mr. Jones said there are two corridors where new construction could tie into the building allowing for expansion in two directions.

514. MINUTES OF THE SPECIAL MEETING OF AUGUST 22, 1994

H-3

SPECIAL BUSINESS (Continued)

Mr. Leo Hise said in the preliminary planning, furniture could be moved into the building in January, 1996 and staff selected. The first classes will probably be for Summer School. Mr. Hise said there would be 100 spaces for elementary students throughout the district who are interested in this type of curriculum. Mrs. Parks also requested a 8.5 X 11 colored rendering for all Board members. For the record, Mr. Frank Kellert asked was within the financial parameters as bond issue. Mr. Hise said the projected point. He said it was their intent to Million.

if the project, as presented, outlined by the voters in the cost was a little high at this bring the project in at $2.5

Mr. Ron Bogle complimented ADG for their professional presentation.

A delegation of students and patrons in the audience talked about the need for African-American Student Services and asked that the Board vote this evening on establishing a department of African-American Student Services. Mr. Leo Hise, Board President, explained that the meeting tonight was a Special Meeting for the purpose of bond issue items. Under State Law, the Board could not take action on items that were not on the agenda. He said a special meeting would be held to discuss this item.

Mr. Ron Bogle said he understood the frustration, anger, and pain of the students who came before the Board. He said the problem is not only in the schools. Schools should also be working with community leaders, churches. City, the State, the Department of Human Services, and other service providers to find a way to address the problem. Mr. Bogle also said it would be more productive to have staff hold one or more meetings before coming to the Board with recommendations from both sides. Following a brief discussion on^various options, Mr. Hise and Dr. Mason to set a date for a staff meeting with representatives of the delegation.

Dr. Betty G. Mason, Superintendent, set a date of Wednesday, August 31, 1994 to meet with Mrs. Marcia Muhammad, patron, and other representatives regarding the African-American Student Services issue. Mrs. Thelma R. Parks requested that she be included in this meeting. She commended the delegation the manner in which they presented themselves. She said they were very dignified and handled the situation well.

Mr. Wayne Dempsey asked that the results of the meeting be expeditiously brought back to the Board with recommendations for action.

BOARD MEMBERS' COMMENTS Mr. Wayne Dempsey said with the beginning of school next week, the district should be constantly mindful to insure that there is a "level playing field" at all schools. There should be special attention to buildings, programs, supplies, equipment, and the same level and caliber of staff present for all students. The district should work to insure that all inequities are eradicated as quickly as possible. Mr. Dempsey also commented about long-term suspensions. He said he agreed with Mr. Kellert's statement that a task force should be developed to study alternatives to suspensions. He said the Superintendent should implement the task force. He will never support any type of suspension for elementary students. There should be a commitment from the Superintendent and staff to implement ways to keep students in school. Suspensions are wrong and unfair and he believes suspensions are disproportionate in terms of economics.

BOARD MEMBERS* COMME2CTS

515. MINUTES OF THE SPECIAL MEETING OF AUGUST 22, 1994

M-4

SPECIAL BUSINESS (Continued) Mrs. Thelma R. Parks said she spent most of the day visiting the Northeast High School Bio-Med and Health Careers Center. The Board has been told the facility would be ready by this Fall. She said she was very frustrated during her visit. Throughout June, July, and August, she was told that the workers were not there, but would be working "the next week." She said that has been going on all summer. It was mentioned that the roofs would be repaired before installing new ceilings. At Northeast's Bio-Med Center a new ceiling had been installed without repairing the leaks in the roof. After the rains over the weekend, the roof continued to leak and the new ceiling was ruined, which will now require replacement again. She said she found it hard to believe that staff or persons working for the district would not realize how important it was to fix the roof first, and then install a new ceiling. Now, in addition, to the building not being ready for the Fall semester, there is an additional cost for the ceiling. Mrs. Parks said the Bio-Med center was the only major project in District 5 and nothing is being done. The citizens' were promised the center would be complete. Students are now requesting transfers from that school, simply because they do not believe in the promises any more. They want to go to a school where the curriculum will be comparable to other schools so they can compete. She said she had previously asked about the problem of students transferring out of Northeast and requested that the district be cautious about issuing transfers. She said a message is being sent and the message is not good. She said she wonders if anyone remembers the proposed Northeast Bio-Med program as it was previously presented to the Board. If so, what has happened.

Mrs. Parks said she worked hard to help pass the bond issue. She said she wants something done about what has been agreed upon for the people in District 5. Additionally, the discrepancies in the course offerings concern her. On paper, the course offerings look good, but they are not offered in all schools. She asked that whatever credibility the district has left be renewed. She said it will not be possible for the students to start the Bio-Med program at the beginning of school.

Mrs. Parks again asked for a full progress report on the amount of monies being expended for each district-wide project. She had requested this report two weeks ago and reminded staff again last week. If there is a certain amount of money allocated to a school for repair, she asked that the report show exactly how much money has been expended and the remaining balance.

She said she has kept the citizens from District 5 from coming to the Board meetings and expressing their dissatisfaction, by telling them to give the Board a chance to keep their promise, but she will no longer do that. Why do District 5 schools not have foreign language when it is mandated by the State or Advanced Placement classes, and appropriate math classes? Mrs. Parks said she also wants a full accounting from the Superintendent and staff, on what is being done at Northeast Bio-Med program, itemized balances available in the current bond projects, where the money was spent and how it was spent. She said personnel has been put in place to oversee the bond projects, yet the Board does not receive the appropriate reports when requested. The Board is charged with the financial responsibility of the district and she wants an accounting.

Mr. Hise said he had requested that the Superintendent assemble the planning documents, the original bond issue, and the allocated monies and that a special Board meeting be called for the purpose of discussing that information. Mr. Ron Bogle said he could sense Mrs. Parks' frustration. The ceiling problem at Northeast is similar to other stories about the management of the bond process. He said the only reason Southeast and Classen renovations are showing progress was because of Board intervention.

516. MINUTES OF THE SPECI2LL MEETING OF AUGUST 22, 1994

Hâ&#x20AC;&#x153;5

SPECIAL BUSINESS (Continued)

Other projects that will open by the time school starts, is because the Superintendent or Board members stepped in and made it happen. Last May, Mr. Bogle made a comment that a more professional project management system was needed. He brought to a Board meeting a $400 off the shelf, computer driven project management system that had flow charts and budget accountability. To date, that type of information has not been seen by the Board. He said it is a sad day when the week before school starts the Board is still worrying if schools are ready to open. The credibility of the district, the credibility of the Superintendent, and the credibility of the Board is one the line. He Each Board member put their personal reputations on the line by saying we will deliver what we say we are going to deliver. Mr. Bogle said the Board has been asking for months for the kind of information that would allow Board members to be aware of what is going on, so they don't have to accidentally find out that nothing is going on in a school. He said the Board is getting extremely frustrated. They repeatedly have asked for things in a variety of ways, before it finally gets done. He said with two more years left on this program, the Superintendent and others must seriously evaluate the method by which the system is being run and come back to the Board with a new approach. The Board will not tolerate this kind of unprofessional project management any longer. He said he did not think the district wanted a Board that begins to turn on the district and its own community, and saying we can't defend the district any longer, because we don't know what they are doing. The Board has a fiduciary responsibility to be fiscally responsible for the district. They need to know how the money is being spent. The Board must be able to face their communities and say they are confident that the district is doing as the citizens voted. Mr. Bogle said all Board members share in Mrs. Parks' anger and frustration. Mr. Yeargain has had to roll up his sleeves and do what Board members should not have to do, and that is micro-manage because project management is not being done. Mr. Bogle said all Board members are frustrated with the projects in their districts, and what they can and can't tell the community because they do not know. There needs to be a more professional approach to the district's project management.

Mrs. Parks thanked Mr. Bogle for his support. She said she has constantly reported to the Superintendent and the person in charge of project management. She has constantly asked how the Northeast project was progressing and has been told it would be ready. Today, it is not ready, and is far from being ready. In other comments, Mr. Leo Hise said asked that the Board respect the President's control of the meeting. When the President is attempting to control the meeting. Board members should allow that to be done. If Board members have objections, they should talk to the President and Superintendent afterwards. He said the Board has a responsibility to the public, but the President has a responsibility to the Board to maintain proper order, the safety of the people, and to see that the agenda is followed.

SPECIAL MOTION: SECOND:

BUSINESS

R. #54 APPROVAL OF SPECIAL BUSINESS ITEMS

Ron Bogle Tom Yeargain

MOVE FOR APPROVAL OF SPECIAL BUSINESS ITEMS 1, 2, AND 3 AS LISTED.

ROLL CALL

Mr. Bogle, Mrs. Silver, Mr. Yeargain,

aye aye aye

Mr. Mrs, Mr.

Kellert, Parks, Hise,

aye aye aye

MOTION CARRIED 6-0. Mr. Wayne Dempsey was out of the room at the time of the voting.

517. MINUTES OF THE SPECIAL MEETING OF AUGUST 22, 1994

H-6

SPECIAL BUSINESS (Continued) DISCUSSION

Regarding Item 1/ Mr. Frank Kellert asked if this item was being viewed as a long-term solution to the transportation issue. Dr. Mason said she had talked with the Capitol Hill High School principal who stated this plan would be helpful in making the proposed area less accessible to students/ thereby allowing for better control. This recommendation is viewed as a long-term solution. South Side Cransportation Site: Capitol Sill High School

South Side Transportation Site:

Capitol Hill High School Campus

Consideration of a proposal to develop a parking lot for school buses for use by the Pupil Transportation Department on the south side of the Capitol Hill High School campus. Also request authorization to notify Mr. Charles Roland that the rental agreement for the house located at 500 S.W. 36th Street, Oklahoma City, Oklahoma, will be terminated in thirty (30) days. (Notice is consistent with terms of agreement.) (ITEMS 2 & 3 ARE RELATED TO BOND ISSUE PROJECTS)

2. Bond Fund: Roof ^placement (Rancho Zlate & Roosevelt)

3. Bond Fund: Roof leplacCTient (Service Center/ Southern Hill/ West Sichols Hills & Willow Brook)

(Bond Fund) Roof Replacement; Rancho Village Elementary, Gatewood Elementary, Roosevelt Middle Schools

Approval for Bond fund expenditures for roof replacement (built-up type) at Rancho Village Elementary, Gatewood Elementary and Roosevelt Middle School, by Five Star Roofing Company, who submitted the low bid on, all projects (5 received). This njj^penditure, in the tot al^ amount of $513,360.00, (Gatewood Q $32,760, Roosevelt - $358,^0, Rancho Village - $122,400), is to be charged to Bond Fund Account 106-4700-450-000-0000-000-OPU and costed out to various operational units (GPU) as designated above. (Strider Associates, Architect) (Bond Funds) Roof Replacement; Service Center Buildings, Service Center Garage, Southern Hills, West Nichols Hills, and Willow Brooks Elementary Schools

Approval for the expenditure of Bond Funds for roof replacement at Service Center Buildings (5), Service Center Garage, Southern Hills Elementary, West Nichols Hills Elementary, and Willow Brook Elementary by the following companies who submitted the low bids.

Contractor

Site

System

Bid

Southwestern Roofing

Southern Hills West Nichols Hills Willow Brook

Cold Tar

$363,875

Urethan Systems

Southern Hills West Nichols Hills Willow Brook

Foam

$ 45,611

Delco Roofing

Service Center

Cold Tar

$169,500

This expenditure, in the total amount of $578,896, is to be charged to Bond Fund Account 106-4700-450-000-0000-000-OPU and costed out to various operational units (OPU) as designated above. (Holleyman Associates, Architect)

EXECUTIVE SESSIOJ tKXT REQUIRED

EXECUTIVE

SESSION

Mr. Leo Hise announced that an Executive Session would not be needed.

518.

MINUTES OF THE SPECIAL MEETING OF AUGUST 22, 1994

M-7

ADJOURNMENT There being no further business, the meeting adjourned at 8:20 p.m. motion for adjournment was made by Frank Kellert and seconded by Bogle. On roll call, the votes were as follows: Mr. Bogle, aye; Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mrs. Parks, aye; Yeargain, aye; and Mr. Hise, aye. All aye.

The Ron Mr. Mr.

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Miiuites Limtes

approved approvea

by tn< the py 1994.

Board

Education

day

this

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date,^ time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

/wi witness my hand and seal of this School Dxstrict thxs , 1994

/ “hl

Clerk, Oklahoma City B’oard of Education

(SEAL)

day

R. #55 ADJOURNMENT 8:20 P.M.

519. MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, AUGUST

29, 1994, AT 6:34 P.M. PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

ORDER

CALL TO CÂ«DER

Mr. Leo Hise called the meeting to order, gave the invocation and led the Pledge of Allegiance. ROLL

CALL

ROLL CALL

Roll Call established that five (5) members of the Board were present. Mr. Wayne Dempsey arrived at 6:39 p.m. and Mr. Ron Bogle arrived at 7:18 p.m.

BOARD

MEMBER S'

COMMENTS

BOARD MEMBERS' COMMENTS

Mrs. Terri Silver commented about the Oklahoma State School Boards Association Annual Conference held over the weekend in Oklahoma City. She said during the meeting it was emphasized the need to address the tax-based litigation filed by the utility companies. She said the budget should also be reviewed to allow for the potential shortfall for this fiscal year. Mr. Leo Hise said the suit will go before the Supreme Court during midSeptember. SPECIAL 1.

BUSINESS

Approval of Preliminary Design, Plans, Estimated Cost & Timeline: Thelma R. Parks Elementary School

Consideration and approval of preliminary design, plans, estimated cost, and timeline for the proposed Thelma R. Parks Elementary School, Northeast 30th and Prospect Street, Oklahoma City, Oklahoma 73119, as presented by Design Team One Architect representatives.

James Black, Architect

SPECIAL BUSINESS

Thelma R. Parks Elementary School

520.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29^ 1994

M-2

SPECIAL BUSINESS (Continued)

1. #56

APPROVAL OF CHELMA R. PARKS 3LEMENTARY SCHOOL PRELIMINARY DESIGN

MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE APPROVAL OF THE PRELIMINARY DESIGNS FOR THE THELMA REECE PARKS ELEMENTARY SCHOOL.

ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

aye present aye

Mrs. Silver, Mrs. Parks, Hise, Mr.

MOTION CARRIED 5 aye, 1 present. Mr. Jcunes Brown, Architect, presented the preliminary design, floor plan, site plan, and an overall perspective of the image for the Thelma R. Parks school. Following are some of the highlights about the school: School is presently designed for 350 student capacity. The building will contain 39,000 square feet. The exterior of the building will be masonry. Building is designed for future expansion to hold a student population of 520 students. At the present time only half of the site will developed. Design of the building contains eight classrooms for K-5 grades.

two pods

each containing

Both pods share the common area. The media center is l^^ocated between the two classroom pods, which can be expanded if necessary. The multi-purpose room and cafeteria accommodate future expansion.

can

combined

The building contains 15 classrooms, one music room, and one art room.

The multi-purpose room will accommodate physical fitness, but not basketball. The building will be a class A building.

Preliminary cost estimate for construction approximately $71.00 per square foot.

will

DISCUSSION

Mr. James Black, Architect, said alternative construction methods and various materials would be considered to reduce the overall cost of the project. Mr. Leo Rise said both the Parks and McAuliffe Elementary Schools had an initial budget of $1.5 Million each from the bond issue. Administration added an additional $1 Million for each project, bringing the total budget to $2.5 Million for each school. He said he was concerned that the estimated construction cost for the Parks Elementary School of $2.8 Million would exceed the funds budgeted. He said there was no authorization from the bond issue to exceed the budgeted amount.

521.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994

M-3

SPECIAL BUSINESS (Continued) Mr. Wayne Dempsey said the McAuliffe project was approved by the Board at $2.6+ Million and would be surprised if either project could be built for $2.6 Million. He said the Parks Elementary School needed to move forward just as the Board did with the McAuliffe School preliminary design approval. Mr. Dempsey expressed concern that the estimated cost could be kept low and still meet specifications. Mrs. Terri Silver asked if the Board will be required to approve any cost changes for either of the two new schools. Mr. Leo Hise said the Board was only approving preliminary design concepts and not the cost figures. There will be additional steps before the Board votes on the final approval of the cost of the project.

For the record, Mr. Wayne Dempsey said Mr. Kellert had asked during last week's meeting if the McAuliffe project was within the allocated budget of the bond fund. He was told the estimated cost was within the amended amount. Mr. Dempsey said he had heard tonight that the citizens approved $1.5 Million with the bond issue and administratively $1 Million had been added. He said the process was the same for both the Parks and McAuliffe schools. He said he would vote for this contract estimate in the same way he would vote for any other school with a massive remodeling project. Mr. Dempsey said the most important thing the Board can do is to provide decent facilities for children. Within reason, he was not concerned about the cost for any school in the district, as long as the funds are available and we had the legal ability to do what needs to be done. He said he was fully in support of the Parks and McAuliffe schools. Mrs. Silver said she also would like to see the best for the children, but she was very concerned about overspending. At some point the district will run out of bond funds. There will be some schools whose projects will not be completed due to a lack of funds.

Mr. Dempsey said he did not want citizens to get the impression that all bond projects have gone over budget. There have been projects that had been below budget. Mr. Leo Hise commended Mr. Black on the first class design of the Thelma R. Parks Elementary School. Mrs. Thelma R. Parks said she voted "present" to avoid any matters that arise in the future and her vote had nothing to do with being opposed to the drawings or the school.

Purchase Computer Equipment & Training; Capitol Hill High School)

All High Schools (Except

Approval to purchase computer equipment (work stations, multi-media stations, file services, printers) and training for all high schools, excluding Capitol Hill, from the following companies who submitted the lowest bids on specifications (3 mailed - 3 returned). This purchase will be charged to Bond Fund account 531117-1000-740-191-1040-000-OPU.

IBM/United Systems IBM/Computer Associates TOTAL

$844,649.00 13,440.00 $858,089.00

R. #57

Terri Silver Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 2 AS LISTED.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

APPROVAL OF COMPUTER EQUIPMENT TRAINING: ALL HIGH SCEKJOLS (EXCEPT CAPITOL HILL HIGH SCHOOL)

522.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994

M-4

SPECIAL BUSINESS (Continued) DISCUSSION Mr. Leo Hise said the reason for excluding Capitol Hill High School was that the school has a grant for $30,000 a year that has been ongoing for two years and will continue through this school year. The school feels they will save the district money by using their present system.

Mrs. Terri Silver asked if Capitol Hill would use some of the bond money for the system they will be receiving. Dr. George Kimball, Director, Planning, Research, Information Services, said they would use the bond money allocated to them under Proposition 2. Capitol Hill would use their grant money for the system and software they have been using. Dr. Kimball said the only problem within his division is that his personnel do not have training or expertise to provide software support for the Capitol Hill staff. He said they will need to depend upon the vendor for the software support.

Mr. Wayne Dempsey asked if the Capitol Hill system could interface with the district's system. Dr. Kimball said his staff did not have the expertise to know for sure. In general, these kinds of operating systems are interconnectable. Mr. Leo Hise asked if this system could meet the requirements set for the district for instructional areas. Dr. Kimball said Capitol Hill's technology committee and the district's curriculum staff probably have assured that fact. Dr. George Kimball said the Capitol Hill High School proposal will be brought back to the Board as a combination of hardware and software.

For the record, Mrs. Terri Silver asked if the software was on a lease or purchase basis with the computer system. She said it was her understanding that the district is purchasing the software. Dr. Kimball said all software is generally purchased and typically has a yearly maintenance and license fee that is ongoing expense for upgrades and support from the various companies. The district has the option to not to pay for the maintenance and license fees, and still purchase the software, but will receive declining yearly support. Mr. Dempsey asked how much the district would pay for the yearly maintenance agreements and support. Dr. Kimball said he would provide exact dollar amounts to the Board. Mr. Dempsey asked if the support services could be negotiated separately. Dr. Kimball said that could be done. For the record, Mr. Dempsey said the district was not purchasing software support but was purchasing hardware.

Bentley's Carpet Advanced Studies

(Bond

Fund);

Auditorium,

Classen

School

Approval of the confirmation expenditure of Bond Funds to Bentley's Carpet, who submitted the lowest and best bid, for carpet installation in the auditorium at Classen School of Advanced Studies. Four bids were received. This expenditure in the amount of $6,400.00, will be charged to the Bond Fund Account 531-1124700-450-000-0000-000-508. (Elliott & Associates, Architect)

I. #58

APPROVAL OF CARPET AUDITCKIUM, lASSEN SCHOOL OF LDV7USICED STUDIES

MOTION: SECOND:

Ron Bogle Wayne Dempsey

MOVE FOR APPROVAL OF ITEM 3 AS MODIFIED BY ADDING "CONFIRMATION" AND INCLUDING THE BOND FUND ACCOUNT NUMBER. ROLL CALL

Mr. Bogle, Mrs. Silver, Mr. Yeargain,

aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Hise,

THE

WORD

abstain aye aye

MOTION CARRIED 5 aye, 1 abstention. Mrs. Thelma R. Parks was out of the room at the time of the voting.

523.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994

M-5

SPECIAL BUSINESS (Continued) DISCUSSION

Mrs. Terri Silver asked if this carpet was for the entire auditorium or the aisles only. Mr. Hise said the carpet was for the aisles. Mr. Frank Kellert said he would abstain from voting on this item due to a conflict of interest with his business.

Mr. Wayne Dempsey said carpet should be installed in all high school auditoriums as a part of the bond issue projects. Mrs. Thelma R. Parks asked if this item was included in the bond issue. Dr. Betty G. Mason said specifically the carpet was not included, but would be purchased within the bond issue where there is language which states "equip and furnish the facility."

RECESS Mr. Leo Hise said that Mr. Wayne Dempsey had requested a short recess to allow General Counsel and the Board Clerk to rule upon the expenditure of the $6,400. and if that amount is within the 10% accruable cap for change orders over $1 Million on the bond issue. The meeting recessed at 7:33 p.m. The meeting reconvened at 7:45 p.m.

Mr. Ron Bogle said it appeared that the district had followed standard procedures in making the purchase. Given the schedule and the desire to complete the building prior to the opening of school, contractors proceeded with the installation of the carpeting. He said he had been told by Mr. Darrel Shepard, Board Clerk, the item was appropriate. There was precedent for the Board to approve such an expenditure through confirmation under Board policy. Mrs. Terri Silver requested tha-l? the bond account number be added to the item. 4.

Bond Fund Management & Accounting Procedures:

Mr. Nick Kelly

Special report by Mr. Nick Kelly, Director of Budget and Financial Management, on plans for Bond fund management and accounting procedures.

Mr. Kelly said his division was in the process of assembling an comprehensive report on the bond issue. Information provided will include such things as the status of school sites, the status of the bond issue by proposition, and a plan for the overall financial management of the bond funds, i.e. linking the investments and the scheduling. Mr. Kelly said to assimilate all of the information will necessitate a central reporting office and that office will be located in the business office. The different reporting entities will come from Bond Counsel, contractors, financial advisors who help sell the bonds. Service Center staff. Management Information Services department. Educational Services staff. Accounting staff, and the Treasurer. The management reporting will provide: The status of bond issue projects at the time of the report, what is presently being done, and how that will affect future scheduling. However, pulling together the scheduling, the investing, the fact that some projects are over budget and others are under budget, and updating anticipated future costs can only be addressed with clear communication within the district with all parties involved. Mr. Kelly said within the next month he will strive to present this report to the Board.

BOJD FUND MANAGEMENT AND ACCOUNTING BY MR. NICK KELLY

524.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994

Mr6

SPECIAL BUSINESS (Continued) 3CW FUND MANAGEMENT AND ACCOUNTING lEPCRT

Mrs. Thelma R. Parks asked if this report will negate the report that the Board requested during the Special Meeting of August 22, that each project be listed showing the allocated funds, the amount expended, and the remaining balance. Mr. Kelly said his report will not negate the prior request. He will be providing a progressive summary of detail with an overall picture so that Board members can go back through the reports and look at a particular school and see the original project versus what has been allocated. Mrs. Parks asked about Mr. Kelly's scheduled interval for presenting his report to the Board. Mr. Kelly said he proposed a monthly report.

Mrs. Parks said her concern at the beginning of the bond projects was overspending of funds; she hopes that toward the end of the bond project some schools are not left without funds to complete their needs due to overspending. Reports continue to come to the Board where items are being added or taken away from projects, but not exceeding the amount of money that has been spent. She said the new reporting should be scrutinized to the point where the Board will receive accurate information.

Mr. Tom Yeargain said the new report should be more easily understood than the report the Board is presently receiving. Mr. Kelly said the present report is useful to staff in tracking expenditures, but not useful as management information when looking at the overall picture. Mr. Ron Bogle said the information should be presented to the Board in an "executive summary" format. He suggested that Mr. Kelly present to the Board a sample format for approval before becoming committed to the report. Mr. Kelly said a mock-up of the format could be presented to the Board for approval in the next two weeks.

Mr. Leo Hise said instead of dealing with rumors the Board needs to have factual information on the progress of the bond projects.

Dr. Betty G. Mason said address those concerns. it will take some time information from all of

staff i^ aware of the Board's concerns and will Also, the Board needs to be equally aware that for Mr. Kelly and his staff to assimilate the the different areas involved.

Mrs. Parks asked who was the manager of the bond projects, she thought Dr. Jack Isch was in charge of the bond projects. Would Mr. Kelly's involvement would be an overlapping of Dr. Isch's responsibilities? Mr. Kelly said Dr. Isch's responsibility was to manage the construction side of the bond issue. What Mr. Kelly will be doing is taking the information from Dr. Isch on the current estimates for costs and what has been spent on the projects, taking expenditures for equipment, combining that with the investment of the bond funds, and putting all facets of the bond issue into one format. Mrs. Parks questioned whether there had been a staff member responsible for doing what Mr. Kelly is now proposing to the Board. Dr. Jack Isch, Executive Director, Management Operations, said all of the money expended on each project is tracked at the Service Center. The only area without an exact dollar amount is the force labor account, which goes to payroll, and he has not received a dollar amount that can be tied to the cost of any project. Dr. Isch said all of the materials, contracts, and architectural and engineering work is being tracked by his staff.

Dr. Mason said Dr. Isch's portion is only one segment of the total bond picture. Mr. Kelly will address the instructional components, the computers, as well as interest earned from investing the bond funds, and the amount of revenue which the district may or may not expect from the utility companies.

525.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994

M-7

SPECIAL BUSINESS (Continued) Mrs. Parks asked if Mr. Kelly's role was similar to the position held by Mr. Don Price. Dr. Mason said Mr. Price's position has no relationship to bond funds in particular. Mrs. Parks asked if Mr. Price's position involved moving bond projects forward or if he ever had anything to do with that area. Dr. Mason said Mr. Price is reviewing projects to help keep her office up to date in terms of project progress and developing reports on that progress.

BCWD FUND MANAGEMENT AND ACCOUNTING REPOST

Mrs. Parks said when she requests information regarding projects, she is told to go several different places to obtain the information. She asked if Mr. Kelly's proposal would eliminate any confusion based upon the information that she gets from the Central Office. Mr. Kelly said it is his hope that this report will clarify issues, but that he does not have anything to do with the actual construction or decisions relating to how the construction work is done.

Mr. Wayne Dempsey asked as the reporting process proceeds, if it be possible for Mr. Kelly to provide the Board with his best estimate of the local economy for the coming year. He said he was concerned about inflationary costs for supplies and materials next year; whether the investment income would go up or down. Also, that Mr. Kelly provide the Board with best and worst case scenarios and areas that might need redirection. Mr. Kelly said that information should become part of the reporting process and contain assumptions upon which the figures are based. Mr. Dempsey said he did not expect that information with the first reports, but would like to see it in a few months.

Superintendent's Comments

Dr. Betty G. Mason reported that schools opened today with an unofficial count of 31,300 students which is comparable to past years. Those figures will be updated in the next seven days. She said the opening was good, but there were some transportation problems that staff continues to work on. The transportation problems were compounded by a lack of drivers. Dr. Mason said there was a lot of work to be done at Northeast, Southeast, and John Marshall High Schools. School is being held in the buildings.' At John Marshall High School, 21 classrooms were not usable, but the principal and staff found a way to accommodate the students until the situation improves. Southeast High School students ate lunch outside in the courtyard, because the cafeteria facilities was not ready, but should be completed in the next 24 hours. Northeast High School had 2 classrooms that were closed because they were not completed; other classrooms have unfinished plumbing for the labs which will have the highest priority and should be completed soon.

Regarding Cleveland Elementary School, Dr. Mason said the district received word late Thursday (8/25) the City would not give the needed Occupancy Permit. Trinity Baptist Church and Reverend Keith Arledge were remarkable in providing space for classes to be held. She said special thanks must go to Mr. Cleeta John Rogers for his foresight in anticipating the need to temporarily house Cleveland students at an alternative site and to the Church for lending their facility. Dr. Mason thanked the many patrons for their help over the weekend at all four of the reopened schools. The patrons helped teachers set-up their rooms and put furniture in place. She said the district was extremely thankful to the community with their great spirit for facilitating the opening of the schools.

Regarding student suspension. Dr. Mason said in response to Board members concern, there are task forces being formulated. There will be a task force for each level (elementary, middle school, and high school). A combined report will be brought to the Board, with suspension recommendation guidelines for each level. This presentation should be before the Board within the next 60 days.

Mr. Leo Hise requested that a resolution be prepared for the Trinity Baptist Church for their assistance and for Mr. Rogers for his initiative in seeing that this problem was taken care of.

SUPERINTENDENT'S COMMENTS

526.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994

M-8

SPECIAL BUSINESS (Continued)

COMMENTS

Mrs. Thelma R. Parks commented about her concerns regarding Northeast High School. She said according to the report in the Board packet, everything was moving smoothly at Northeast. Yet, if the labs were not completed, and a part of the ceiling was lost due to roof leaks, she questioned what had been done at Northeast in the Bio-Med Center. Mrs. Parks said this project was in existence at the beginning of the passage of the bond issue on October 12. Everyone has known Northeast would be a Bio-Med Center. She said her question was not directed at Dr. Jack Isch because she has continued to ask over and over all during the year, what was being done at Northeast and the answer she received was "don't worry about it, it's going to be completed." When she visited the school on August 25 it was far from being completed. Consequently, the parents in her district have deluged her with calls. She asked what has really been done for the Bio-Med Program at Northeast High School. Dr. Jack Isch, Executive Director, Management Operations, said regarding the renovation, the Superintendent authorized him in May to make purchases and to get a staff ready. He turned the requests in on either the 19th or 20th of May. He said he has nothing to do with the purchasing end. Mrs. Parks said she understood and that was why she didn't want to allege these concerns toward him because that was not a part of what he was expected to do. She said a purchase order was only issued to buy furniture to match existing furniture at the school on August 25 when this has been going on for the last six to eight months. The Bio-Med Program was a drawing card for Northeast. She was concerned that the program went on all summer and then a statement was made in the newspaper that work crews were being taken from other projects to complete other schools under construction. In her opinion, that was the wrong message to the parents. Consequently, she is still concerned because the program is as far from being ready as it was in April.

Mrs. Parks said her question had not been answered. She said Dr. Isch was not the person to answer her, but somebody needs to answer what happened to the project at Northeast High School.

Dr. Betty G. Mason said the major portion of the project at Northeast was the renovation of the science labs. Staff was reporting the information that was being given to them by Dr. Isch. Dr. Mason said Dr. Isch should respond to her question, since he is the person who can tell her what happened in relation to preparing the two centers for operation. Mrs. Parks said Dr. Isch might have been the person to do it, but when all crews are pulled off and sent to other schools from the Northeast project, she did not think that was Dr. Isch's responsibility. Dr. Mason said that was Dr. Isch's responsibility. Mr. Leo Hise requested that the Superintendent respond to Mrs. Parks' concerns by bringing a report back to the Board by next week. Mrs. Parks said this should not be happening to the students at Northeast High School who have been promised a renovated lab and necessary equipment to conduct a first-class Science Center. Mr. Wayne Dempsey said he went to Northeast on Thursday (8/25), Friday, Saturday, and Sunday. With respect to what he has seen and understands there is a variance in the count of the number of rooms that are not prepared. Mr. Dempsey said it was his understanding there were 3 rooms rather than 2 that are not complete, unless a room was completed Sunday evening. He said he was also a parent of two Bio-Med students. He said it became apparent to him this weekend just how thin the district's resources were being stretched. He said the Bio-Med Program should now become top priority because of the obligation to the community. He thanked Dr. Guy Sconzo, Assistant Superintendent, Educational Services, for his efforts to secure additional funding for the Bio-Med Program through a neighborhood association.

527. MINUTES OF THE SPECIikL MEETING OF AUGUST 29, 1994

SPECIAL BUSINESS (Continued)

Mrs. Parks said there were parents in the auditorium who have asked what they could do. Also, she has received telephone calls from doctors asking what they could do. Mrs. Parks requested with the Board's indulgence, that Mrs. Dodoe Sharp, patron, be allowed to tell the Board what is going on at Northeast. Mr. Leo Hise said he has talked with Mrs. Sharp prior to the meeting tonight and requested that she meet with the Superintendent and schedule a meeting this week. After the meeting the item can be brought back to the Board. Mrs. Parks asked that Mrs. Sharp be allowed to give a brief overview as that was done last week for another group. Mrs. Parks said Mrs. Sharp has been working with parents and physicians just to give the Board a brief overview.

Mr. Ron Bogle presentation.

asked

how

much

time

would

Mr. Hise said the item was not on the agenda presently it would violate the Open Meeting Law.

for

the

for discussion,

and

required

Mr. Bogle said it may not be according to the law, but it was unfortunate the Board would not have the flexibility to hear reports from the community on projects of interest to the Board and to the district.

Mr. Hise said Citizens' Comments were not on the agenda. Mrs. Parks said people had been allowed previously to speak when Citizens' Comments were not on the agenda with the Board's consent.

Mrs. Parks asked Mrs. Sharp how much time she would require. Mrs. Sharp said she would need three minutes, and that she also had photographs to submit to the Board evidencing what Board Member Parks was saying. Mr. Frank Kellert said from everything he has heard from Mrs. Parks and Mr. Dempsey, he doubted there would be anything in the photographs or the report that would deviate trom what the Board members have said. He said if this was something that requires a presentation he would be open to that, but they were in the Superintendent's Comments portion of the agenda. He said he was not disputing anything Mrs. Sharp would offer, but he certainly trusts what Mr. Dempsey and Mrs. Parks have seen and related to the Board as accurate. He said the Board knows there is a serious problem and there is a consensus of the Board that Northeast needs to be first priority. If there are issues Mrs. Sparks has that can be presented, then those should be incorporated into whatever the Superintendent is doing to move this item forward. He said he was uncomfortable with the fact the Board is going to have a patron presentation about the Bio-Med Program under the Superintendent's Comments.

Mrs. Parks said this was only a matter of asking the Board to indulge Mrs. Sparks indicating what the parents have done. Mr. Hise said the chair rules the presentation would be out of order. For the record, Mr. Bogle said he supported Mrs. Parks on this issue and he thinks it is regrettable that sometimes the Board is flexible and sometimes not.

Mr. Dempsey said he agreed with Mr. Bogle's comments. The Board has many times allowed people to come and make comments. Although he said he had been to Northeast the last 4 days in a row and so has Dr. Jack Isch and Mr. Darrel Shepard and anyone else he could get to go from administration to see what is going on there might be something the Board is not aware of and there should be a level playing field when the Board meets. Exceptions have been made in the past and there should be an exception made now.

528.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994

M-10

SPECIAL BUSINESS (Continued) Mrs. Parks noted there were four Board members who were not objecting to the presentation and that Mr. Hise was being unfair.

Mr. Tom Teargain said he did not object to the presentation.

Mrs. Parks said she hoped this was not another "sweeping under the rug" about activities that should be presented to the group. Mrs. Parks said Mrs. Sharp is a citizen and should be heard. Mrs. Parks said if she were Mrs. Sharp she would proceed to the microphone and do what she needs to do.

Mr. Hise said the chair had ruled that the presentation will not be heard tonight. Mr. Leo Hise called for adjournment of the meeting. Following a brief discussion, Mr. Hise said it was decided by Board consensus to recess the meeting instead. RECESS

RECESS At 8:30 p.m. Mr. Leo Hise reconvened at 8:45 p.m.

declared

short

recess.

The

meeting

Dr. Betty G. Mason said prior to the first recess she had an opportunity to speak to Mrs. Dodoe Sharp, parent and Mr. Mason, Vice President, BioMed Parents Support Group. At that point they expressed some concerns in relation to Northeast High School. She requested that they meet with her on Thursday, September 8 and then come to the Board the following week. Dr. Mason requested, with the permission of the Board, that Mrs. Sharp present her concerns and those of the Booster Club regarding the Northeast Science Center.

Mrs. Dodoe Sharp said she was addressing the Board as a representative of the parent group. She said as echoed by Board Member Parks, there has been great neglect to the promised project. Her understanding is the Bio-Med Program was a part of original bond issue for the construction of 3 new labs. The construction was to have been completed by the Fall of 1994. She said the Board has failed Northeast High School, the students, faculty, and parents who have worked diligently to achieve great things in science and recognition for the district at the State and National levels. She said Northeast had been designated as a science magnet school, but the resources and support was not given especially in terms of equipment and facility maintenance. She said Northeast should receive as much as Southeast and Classen I.B. school. Another concern is that the parents are aware that the principal at the Classen I.B. school was allowed to hand pick faculty across the district and Southeast or Northeast was not allowed to hand pick science faculty throughout the district. The parents feel equal conditions should be for all schools to assist all students and not allow a principal of a high school to hand pick faculty and staff just to benefit one school and ignore the others. Mrs. Sharp submitted photographs to the Board as documentation on the work that has not been done. Mrs. Sharp said the parents were immediately.

requesting

the

labs

completed

Mr. Yeargain said he understood her request, but he would also like to get the equipment for Southeast first. He said Southeast is operating without a cafeteria and students are eating lunch outside. Mr. Yeargain said he understood the needs of Northeast and hopes the project is completed as soon as possible. However, there are more schools than just Northeast that all need projects completed.

529.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994 M-11

SPECIAL BUSINESS (Continued)

Dr. Mason said she wanted one point made very clear. First and foremost, the science labs were not a part of the bond issue. As has been stated by herself and others, the district simply underestimated the timeline. Dr. Mason said she also had been to Northeast about five times in the past eight days and was there today. She said she knows how bad that situation looks and would not try to sugar-coat the problem in any way. After her visit she did talk with Dr. Jack Isch who is in charge of the project. He assured her he was moving Northeast to top priority and she was hopeful that all involved will be pleased. At this point bad information was given, but we will now move forward to make the situation the best possible. Mrs. Sharp thanked Dr. Guy Sconzo for assisting and showing concern relating to the program and its facilities.

Dr. Jack Isch was School.

asked to give

a status

report on Northeast

High

Dr. Isch said not all of the materials had arrived for the renovation of Northeast. Things that are being done include; Lighting for the first floor at Southeast has been taken to Northeast for installation. He has told his priority.

staff Northeast would be

the number

STATUS REPCKT CN NCKTHEAST HIGH SCHOOL

one

The school should be in good shape within the month.

The two rooms where the concrete floors have not been poured will be poured next week. Student desks and chairs are still on order. The laboratory table will arrive in approximately 60 days.

Mr. Wayne Dempsey asked if the report from the structural engineer regarding the floors had been received. Dr. Isch said the engineer assured him that what was being done was correct. Mrs. Parks asked when the request was submitted for the furniture and equipment. Dr. Isch said that was part of an order that was submitted on May 19.

Mr. Dempsey said he felt things could have been handled better at Northeast, but neither Classen, Southeast or any other high schools has received any of their science equipment.

Before continuing the meeting, Mr. Hise said Robert's Rules Of Order does allow the chair to adjourn a meeting at any time, however, if the majority of the Board object, then the chair can call a recess. PERSONNEL Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

R. #59 APPROVAL OF PERSONNEL

^30.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994

M-12

X. #59 APPROVAL OF PER5CNNEL

PERSONNEL (Continued)

COMMENTS Mrs. Thelma R. Parks asked whether teachers transferred to other schools last week would show on the personnel report. Ms. Lynnell Harkins, Director, Personnel Services, said transfers would not show on this report. Mrs. Parks said she did see the name of a teacher listed on the report as an employee who was in another building. Mrs. Harkins said that teacher must have been resigned out and then was rehired. Mrs. Parks said when she asked the question two weeks ago, she had been told teachers were not resigned. Mrs. Harkins said if teachers are on a noncontinuing contract they go through that process. Mrs. Parks said in looking at the list of transfers of people from across the district, there were six people listed from Star Spencer High School who went to other schools. She said more than six people were transferred; administrators, the financial secretary, and secretary all left the school, but were not listed on the transfer report. Mrs. Harkins said the list of principals and assistant principals who have transferred have been brought to the Board during an Executive Session. Mrs. Parks asked where all of the transfers could be found. Mrs. Harkins said a special report listing internal employees requesting transfers would need to be created. Mrs. Harkins said she would get with Mrs. Parks after the meeting to understand exactly what information she is requesting. Mrs. Parks said it did not matter if they were administratively moved, requested a transfer or whatever, she was especially interested in all high school level transfers. She said she expects the community to be outraged over the transfers from Northeast, Douglass and Star Spencer High Schools and where those personnel have been assigned. Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by her; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed. Mrs. Thelma R. Parks commented to the audience that she apologized if her position on any of the issues raised offended anyone.

ASSIGNMENT

Kaiser, Arden

Laska, Emily

01-09 $24,035

01-07 $23,785 01-04 $21,690

8-23-94

Eugene Field 1st Grade Teacher

8-23-94 Emerson Social Studies Teai her

8-23-94 Moon Language Arts Teacl er

Brashier, Deborah

Bruni, Salvatore

Bullock, Janie

01-04 $21,930 01-03 $11,260

01-05 $22,005

01-08 $24,085

01-04 $21,950 01-04 $21,930

8-23-94

8-23-94 8-23-94 8-23-94 8-23-94

Creston Hills .5 KDG Teacher

Heronville Primary Teacher

Classen Vocal Music Teache Classen Dance Teacher

01-04 $21,690

03-05 $24,135

8-23-94

Eisenhower 2nd Grade Teacher

Johnson MH Teacher

Everson, Wendy

Goade, Andrea

Poslick, Claytor

Owens, Jennifer

01-03 $21,485 01-14 $24,865

8-23-94

Southeast 8-23-94 SS. Hist. Geog Tea :her

Southeast Drama Teacher

8-23-94

Northeast Math Teacher

McElwee, WiIlian

01-03 $21,485

8-23-94

Westwood K/EDK Teacher

Eudy, Kimberly

8-23-94 Douglass ESL Teacher

Lozano, Cecilia

01-04 $21,690

01-05 $22,005

8-23-94 John Marshall In-House Susp Teacl er

Driskill, Michael

8-23-94

Lira, Nancy

03-03 $22,600

8-23-94

Southeast MR Teacher

Craig, Phanelopii

Southern Hills Primary Teacher

Lindley, Rebeccs

01-03 $21,485

8-23-94

Creston Hills 4th Grade Teacher

Buxton, Terry

Erdman, Shelley

Lemons, Tina

03-03 $22,600

8-23-94

Nichols Hills Special Ed Teacher

01-29 $31,350

01-03 $21,725

8-23-94

Eisenhower 1st Grade Teacher Jefferson Math Teacher

01-16 $27,065

8-23-94

Madison 5th Grade Teacher

01-20 $31,350

03-03 $23,610

8-23-94

AMHUAL SCHEDULE/STEP/LANC

SALARY

Hardi ng Science Teacher

John Marshall MH Teacher

EFFECTIVE

Burrell, Alma

Houston, Angela

Holcombe, Jane

Hardy, Barbara

01-04 $21,690

8-23-94

Polk Primary Teacher

Hanna, Susan

CERTIFIED (conti rvied):

NAME

Bostic, Ellen

ANNUAL SCMEDULE/STEP/LANE

SALARY

01-03 $21,485

EFFECTIVE DATE

8-23-94 N U Classen A/P Chemistry Teacl er

ASSIGNMENT

PERSONNEL EMPLOYMENTS

Bish, Carolyn

CERTIFIED:

NAME

(

53 (+ H53 c: o

It *

•0 n 50 CO O

T►-»

III III

<O KO ll^

M KO

(O Ha

H ss Q

co *0 M o

•0

8 a

Ul to

ASSIGNMENT

8-2-94

Kresevich, Janie e Child Nutrition Applications Spec

101-01 $7,813

101-05 $8,453

105-02 $5,303 101-06 $8,787 471-01 $5.08/hr

8-23-94

8-11-94

8-23-94

8-29-94

Rockwood EDK Asst

Transportation Bus Driver

Coolidge EDK Asst

Child Nutrition Entry Kitchen Asst

Garcia, Nancy

Howard, Elizabetl

Lindsay, Mary

Minor, Cheryl

480-01 $9.50/hr

8-2-94

Child Nutrition Applications Spec

105-02 $5,303

8-17-94

Rowland, Connie

480-01 $9.50/hr

Polk Class Size Asst

iinrr

480-01 $9.50/hr

VO VO

g §CO

n 4

480-01 $9.50/hr

co ’0 n o

H n

•0

co o

8-2-94

f+ H0 f: ffi

o o 0

n r

0) O 2

•0 n

Child Nutrition Applications Spec

Jones, James

8-2-94

French, Cynthia

Ellis,Sr, Charles Transportation Bus Driver

Brown, Gregory

8-11-94

Transportation Bus Driver

Swain, Dianna

Richardson, Rave I Child Nutrition Applications Spec

01-03 $21,485

8-23-94

Southeast Science Teacher

Wren, Shell

105-02 $5,303

8-18-94

Monroe Media Asst

Rhodes, Debra

PROFESSIONAL-TEl HNICAL:

110-01 $8,006

8-29-94

471-01 $5.08/hr

ANNUAL SCHEDULE/STEP/LAHE

SALARY

Child Nutrition Entry Kitchen Asst

Price, Billy

EFFECTIVE

158-01 $5,555

01-03 $21,485

8-23-94

Willow Brook Pre-KDG Teacher

Veenstra, Jamie

ASSIGNMENT

SUPPORT (contim ed)

NAME

8-8-94

01-04 $21,690

8-23-94

Gatewood KDG/EDK Teacher

Thompson, Leanna

Oakridge Custodial Worker

01-19 $31,350

8-23-94

Southeast Math Teacher

Thompson, Curtis

SUPPORT:

01-03 $21,485

8-23-94

SCHEDUl£/8TeP/LARE

lOOlsjiO

N U Classen ESL Teacher

EFFECTIVE PATS

Rios, Rodolfo

CERTIFIED (contil lied):

NM!E

PERSONNEL EMPLOYMENTS

3 *

(ji? coK)

Parmelee/Lee .5 Elem/.S Added

Holt, Marilyn

6-7-94 :lerk

7-25-94

7-18-94

EFFECTIVE PATE

6-3-94

Arthur Class Size Asst

Adams Class Size Asst

Prairie Queen Class Size Asst

Hayes Class Size Asst

Bodine Class Size Asst

Monroe Class Size Asst

Banks, Keith

Berry, Becky

Bethel, Mary

Bibbs, Hechille

Chanhsombath, Dai keo Eugene Field Class Size Asst

Adams Class Size Asst

Arterbury, Freda

Clay, Eilleen

Colbert, Vanessa

ELIMINATION OF H SITION (allocation < djustment):

Garage Services Mechanic

chapter I Data Entry Clerk

ASSIGNMENT

Baker, Billy

DISMISSALS:

Greenhouard, Felicia

DECEASED:

NMKE

ANNUAL SCHEDW.E/STEP/LANE

ASSIGNMENT EFFECTIVE

6-3-94 6-3-94 6-3-94

Shields Heights Class Size Asst Rockwood Class Size Asst

Hall, Donita Hill, Suella

6-3-94 Wheeler KDG Class Size As St

Ferguson, Dawn Stonegate Class Size Asst

6-3-94

Rockwood Class Size Asst

Farrow, Martha

Gannon, Cathy

6-3-94

Eisenhower Class Size Asst

6-3-94

Euuins, Rodney

W Nichols Hills Class Size Asst

Dunlap, Cheryl

6-3-94

Prairie Queen Class Size Asst

Douglas, Rodelli

6-3-94

Estrada, Constat ce Hawthorne Class Size Asst

Johnson Class Size Asst

6-3-94 Prairie Queen KDG Class Size As it

Cooper, Jr, Alvi

Connel, Donna

ELIMINATION OF 1 OSITION (allocation i djustment), contini

NAME

PERSONNEL TERMINATIONS

ed:

ANNUAL SCHEDULE/STEP/LANE

SAXiART

S I

5°

(3 r* HC3

It *

90 m

hS n

JIL

VO ll^

s co H

•i|

O O

H S8

M o

co >0

A «

tn U

ASSIGNMENT

EFFECTIVE PATE

SALARY

ASSIGNMENT

EFFECTIVE PAO®

6-3-94

Britton Class Size Asst

Tisdale. Kermetl

Trindle. Brenda

6-3-94

Hillcrest Class Size Asst

Rancho Village Class Size Asst

Joplin. Debbie

Jorski. Danna

RETIREMENTS:

6-3-94

Linwood Class Size Asst

Westwood Class Size Asst

6-3-94 Fillmore KDG Class Size As it

Okoroafor. Vernedi a

Ordonez. Anabellt

Parker. Vera

nnn

6-3-94

North Highland Class Size Asst

Zuhdi. Selma

6-3-94

Oakridge KDG Class Size As

Nichols. Shellie

6-3-94

Buchanan Class Size Asst

Oakridge Class Size Asst

Perdue. Libby

Rueb. Connie

9-30-94 Taft Language Arts Tea :her

o 6-3-94

Telstar Class Size Asst

Walton. Shirley

6-3-94

Arthur Class Size Asst

HcNahan, Laura

Crowell. Mary

H §

6-3-94

Bodine Class Size Asst

Walter. Ramona

6-3-94

Eisenhower Class Size Asst

Maddex, Kayla

VO VO Itk

to VO

03 ►a

•q

6-3-94

Adams Class Size Asst

Prairie Queen Class Size Asst

Lenox. Joyce

Varnell. Tina

6-3-94

Nichols Hills Class Size Asst

Lawyer. Kathy

6-3-94

03 •0 n o H f:

» w

•q

H n 03

6-3-94

r* HS3 c

o 0 0

Eisenhower Class Size Asst

ed:

ANNUAL SCHEDULE/STEP/LANE

SALARY

03 O Z 2 n r

•0 n

Triplett. Russel I

6-3-94

Dunbar Class Size Asst

Scott. Sharon

6-3-94

Dewey Daycare Asst

6-3-94 Dewey Day Care Team Lea ier

ELIMINATION OF 1 OSITION (allocation i djustarnnt), contim

NAME

Holt. Rose

ANNUAL SCHEDULE/STEP/LANE

ELIHIHATIOH OF W SITION (allocation i djustment). contir jed:

NAME

PERSONNEL TERMINATIONS

is Ul Ul

8-22-94

7- 1-94

8- 18-94

U Nichols Hills Elementary Clerk

Columbus Media Center Asst

Robison, Rebecca

Toile, Martha

6- 3-94

9-8-94

DATE

EFFECTIVE

Putnam Heights LD/MR Teacher

Shidler Class Size Asst

Wheeler Class Size Asst

ASSIGNMENT

Kreimeyer, Joan

MEDICAL:

Lawson, Aurea

NATERNITY:

Houck, Everett

EDUCATION:

LEAVE OF ABSENCE:

NAME ANNUAL SCHEDULE/STEP/LANE

SALARY NAME

PERSONNEL LEAVES AND OTHER ASSIGNMENT

EFFECTIVE DATE ANNUAL L^I^UI^TEP/LANE

SALARY

» Wit O in

5°

c a> o*

(3 ft H13

o o

s s

•0 n

ilULL

VO VO

NJ VO

s § co

•0 n o

» n

CJl GO Ul

536.

#59 PPROVAL OF ERSCNNEL

MINUTES OF THE SPECIAL MEETING OF AUGUST 29. 1994

PERSONNEL (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

PROFESSIONAL-TECHNICAL;

Lewis, Tommy

Roosevelt In-School Suspension Supervisor

6-3-94

Tribbey, Thomas

Secondary Schools JROTC Instructor

6-21-94

Abrego, Angelina

Columbus Kindergarten Teacher

6-3-94

Brubaker, Nathan

Hoover Vocational Tech Teacher

6-9-94

Crean, Helen

Kaiser 3rd Grade Teacher

6-3-94

McDougal, Larry

Moon Math Teacher

6-3-94

Miller, Virginia

Arthur LD Teacher

6-3-94

Pardue, Suzanne

Edwards 3rd Grade Teacher

6-3-94

Robinson, Carolyn

Jackson Special Ed Teacher

6-3-94

Sissons, Toby

Rockwood/Stonegate PE Teacher

6-3-94

Tingle, Karen..

Westwood Elementary Teacher

6-3-94

Walkup, Paela

Guidance and Counseling Elementary Counselor

6-3-94

CERTIFIED:

537.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994

M-19

R. #59 APPROVAL OF PERSCMNEL

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued):

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT:

Bun, Molly

Edgemere Bilingual Assistant

6-3-94

Grant, Tobin

King EDK Assistant

6-3-94

Kruger, Susan

Stonegate Class Size Assistant

6-3-94

Navarro, Lisa

Eugene Field ED Assistant

6-3-94

Nelson, Kim

Johnson Pre-school Assistant

6-3-94

Owens, Sharon

Eugene Field Daycare Pre-school Assistant

6-3-94

According to Policy G-33, the following non-continuing contract , is provided as " information only" in the Personnel Report of the Board agenda: Zody, Roger

Hoover Math Teacher

6-3-94

f 538.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994 iM-20

EXECUTIVE 1. #60 APPROVAL PCR ESCBOTTIVE SESSICW 9:05 P.M.

MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) A DISCUSSION OF THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; AND (B) A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS.

Mr. Mrs. Mrs. Mr.

ROLL CALL

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0. R. #61 APPROVAL TO RECCmENE IN OPEN SESSION 9:22 P.M.

SESSION

RETURN

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board went into Executive Session at 9:05 p.m. OPEN

SESSION

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

Mr. Mrs. Mrs. Mr.

ROLL CALL

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

I N

R. #62 APPROVAL TO EMPLOV KEVIN BEEOiY, ACCXXJNTING MANAAGER

OPEN

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

The Board .^returned to Open Session at

aye aye aye 9:2/

SESSION Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM (A) APPROVAL OF THE EMPLOYMENT OF KEVIN BERRY, FOR THE POSITION OF ACCOUNTING MANAGER, SCHEDULE 600, STEP 06, ANNUAL SALARY $37,625. EFFECTIVE DATE: 09/12/94.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. ADJOURNMENT R. #63 TkDJOURNMENT 9:34 P.M.

There being no further business, the meeting adjourned at 9:34 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Hise, aye. All aye.

539.

MINUTES OF THE SPECIAL MEETING OF AUGUST 29, 1994

M-21

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

resident rees

Minuteâ&#x20AC;&#x2122; Cletk

Mirmtes

approved

by the . 1994.

Board

Education

this

day

STATE OF OKLAHOMA SS .

COUNTY OF OKLAHOMA

)

Witness my hand and seal of this School District this , 1994.

A 2 ^0.

O >

Clerk, Oklahoma City Board of Education (SEAL)

'day c

540. A MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

K“1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM),

ADMINISTRATION

BUILDING,

900

NORTH

KLEIN,

TUESDAY,

SEPTEMBER 6, 1994, AT 7:00 P.M. PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

ORDER

CALL TO C«DER

Mr. Leo Hise called the meeting to order. The flag was presented by the Northwest Classen ROTC students. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

Roll Call established that all seven present.

INTRODUCTION

(7)

members of the Board were

VISITORS

(None)

MINUTES MOTION: SECOND:

MEETING (S)

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF THE MINUTES OF THE REGULAR MEETING, AUGUST 1, 1994; DISCUSSION MEETING, AUGUST 8, 1994; REGULAR MEETING, AUGUST 15, 1994; SPECIAL MEETING, AUGUST 22, 1994.

ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

7-0.

DISCUSSION Mrs. Thelma R. Parks noted some changes she wished to have made in the minutes of August 8, 1994 and August 15, 1994. Mr. Ron Bogle asked for a change in the minutes for the meeting of August 1, 1994.

R. #64 /APPROVAL OF AUGUST MINUTES AS /^MENDED

541; MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

H-2

BOARD

ElECX)GNITiaqS

M E M B E R Sâ&#x20AC;&#x2DC;

BUSINESS/COMMENTS

RECOGNITIONS

Recognition of the following employees who have successfully completed the district's training of trainers program in June, 1994, by Mrs. Gracy Taylor:

Linda Baker, Wilson Elementary School Gayla Baylis-Hudson, Curriculum Services Theresa Becker, Capitol Hill Elementary School Sandra Biglow, Staff Development Cindy Brown, Linwood Elementary School Bernadette Cay, Eisenhower Elementary School Dawn Danker, Westwood Elementary School Pamela Dobbs, Webster Middle School Jamie Goodwin, Monroe Elementary School Frances Grayson, Putnam Heights Elementary School Deborah Hensley, West Nichols Hills Elementary School Rhonda Hensley, Staff Development Lawrence Horton, Supply Department Everett Houck, Wheeler Elementary School Edward Kidd, Stonegate Elementary School Lola Lee, Moon Middle School James McNeely, Star Spencer High School Peter John Messiah, Harding Middle School Quinnlta Mitchell, Chapter II Gayla Mock, Linwood Elementary School Alycia Morgan, Management Information Services Miniimah Muhammad, Wilson Elementary School Phoug Ling Nguyen, Northeast High School Martin Oliver!, Alternative Education Facility Trini Rodriquez, Hispanic American Services Lee Roland, Kaiser Elementary School Edward Smith, Lee Elementary School Deanna Smith, Britton Elementary School Vickie Stover, Pierce Elementary School Holly Stricker, Gatewood Elementary School Jeanne Summy, Westwood Elementary School BUSINESS CITIZENS' 30MMENTS

CITIZENS* COMMENTS D-21)

(RE:

MINORITY BUSINESS ENTERPRISE ASSISTANCE POLICY

Marilyn Murrell thanked the Board for considering adopting the Minority Business Enterprise Assistance Policy.

Kenny Chamberlain talked about the Minority Business Enterprise Assistance Policy and its importance.

Leonard Benton, Urban League, spoke in favor of the policy and expressed appreciation for the steps being taken by the Board.

Valerie Thompson, Oklahoma City Minority Business Development Center, noted that the Center is a prime source for the Oklahoma City School Board to get minority contractors.

Patrick Paulden, Capitol Chamber of Commerce, spoke in favor of the Minority Assistance Program Policy.

Mr. Frank Kellert moved that policy D-21: MINORITY BUSINESS ENTERPRISE ASSISTANCE be postponed for two weeks so that the policy and regulation could be brought forward together for renewal debate.

542. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

H-3

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) MOTION: SECOND:

Frank Kellert Ron Bogle

MOVE TO POSTPONE THE VOTE FOR APPROVAL SEPTEMBER 19, 1994, BOARD MEETING. ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

POLICY

D-21

UNTIL

THE

aye aye aye

Kellert, Dempsey, Yeargain,

7-0.

Prior to the meeting, Mr. Hise announced that the Board would hear from the citizens who had signed to speak about the proposed Minority Assistance Policy.

DISCUSSION Mr. Kellert stated that he would like to see the policy and regulations brought back at the same time. Mr. Dempsey thought the regulations should be a part of the policy itself. He did want to see the policy in place before the Board gets into the major work on the secondary schools in the bond issue which is slated for the last part of this month. Mr. Kellert mentioned he would like to see what it would cost to administer this type of a program, whether additional staff would be needed.

Mr. Dempsey said for the record, when the policy comes back he wanted the percentage language placed back in because he felt that was an important element. Also, he wanted to encourage the Superintendent and her staff to contact agencies and organizations which do which administer the policy on a daily basis for additional input. Mrs. Silver asked Mr. Hise if what Mr. included in what will come back.

Dempsey requested would be

Mr. Hise stated he thought it should, since Mr. Dempsey is the one who presented the policy originally. Mr. Dempsey reiterated that what he wanted was for the language that had been stricken to be added back. In addition, he thanked the Board for their interest and help with this policy. Also, Mr. Dempsey stated that he resented statements about misspending, misappropriating or misusing any bond funds and if anyone has any evidence of that, it should be brought forward now. He expressed a desire for the community to join hands and work with the district to ensure that we have the best schools we can possibly have in Oklahoma City.

Mr. Bogle expressed his thanks for the new calendar holidays celebrated by all students in the district.

that

included

Mrs. Parks stated that she did not have any disagreement with what Mr. Dempsey had said, but she had some serious concerns about how we are spending bond money in the Bio-Med Program. She felt there was a lack of credibility related to some of the projects throughout Oklahoma City Schools. She visited Northeast; the roofs are still leaking and the new ceilings were ruined as a result. She felt the problem was poor management or misjudgment about how the funds are used. Also, she said

R. #65 POSTPONE APPROVj OF POLICY D-21 UNTIL 9/19/94

543. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

H-4 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Douglass, Moon and Edwards have leaking roofs that need to be looked into. At Rogers Middle School, she said she saw brand new books in the dumpster. The books were outdated and should have been taken to the Service Center to be disposed of at that level. She felt they could have been used as supplementary textbooks. Mrs. Parks concluded her remarks by noting that she had received many calls about the good behavior of the students at a recent football game at Star Spencer High School. Mr. Kellert reported that he had heard praises about the behavior of the student body after the Northwest/Edmond game last week. He said we were slowly, but surely, re-establishing the reputation that our kids have at athletic events. Secondly, he commented that without the success of the Bio-Med program at Northeast we probably would not have a bond issue to talk about. He also said one clue to the Board's commitment regarding Northeast Bio-Med Program was that money had been set aside regardless of whether the bond issue passed or not. He expressed the Board needed to be very careful about how they account for the renovations, materials and labor involved, especially in the event of force account labor.

Mrs. Silver mentioned that she attended a meeting regarding the utilities and pipeline issue. She felt action was going to be postponed until a regulative session. She felt the Board really needed to keep a close watch on this issue and have contingency plans ready. The lawsuit goes forward September 12 or 16. Mrs. Silver also told about the Stop New Taxes organization preparing to circulate a petition to provide for a vote to raise any ad valorem taxes. She expressed concerns about some of the things being considered that would hurt the schools.

Mr. Bogle added that he agreed with Mrs. Parks regarding the community's view of our work on the bond issue, but he felt generally people were understanding about why some of the things were not completed as scheduled. He hoped that the district had learned from this first year and could adjust their programs to reflect what has been learned in order to handle bond projects better in the final implementations of the programs. In regard to Mr, Dempsey's comments, Mr. Bogle said he had not heard accusations of wrong doing. However, he but felt at different times during this first period of the bond issue that the kind of information given to the Board could cause concern with the community. He expressed a desire that the Board move forward in a positive way as they finalize the last two years of the projects. Mr. Yeargain reported that repairs at Capitol Hill High School were going to be difficult to complete, as would repairs at Northwest Classen High School. CITIZENSâ&#x20AC;&#x2122; COMMENTS

CITIZENS

COMMENTS

Mrs. Parks commented that she appreciated the persons who came to speak on behalf of the Minority Assistance Program, and asked them to come again.

Mr. Wallace R. Mason, Northeast High School concern about the Bio-Med renovation program.

Dodoe Sharp, Bio-Med Science Program patron, reported on many of the accomplishments of students and former students in this program. She expressed concern that the projects started be finished, and that a well-qualified biology teacher be hired immediately.

Kelvin Hobbs spoke of a concern as a parent of a Basketball Booster Club at one of the schools. He requested the Board to follow up their request to find out what happened to the finances of their booster club.

patron,

expressed

544. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

H-5 CITIZENS' COMMENTS (Continued) 4.

Mike Allen, OCFT, expressed his thoughts about the opening of school. One problem he felt needed to be addressed a southside school that had only one African/American teacher. Another concern was that SED students were being transported from other sites to Garden Oaks, and correct policies regarding transferring these students were not being followed.

Loree Schrank suggested the Board should slow down and do the bond issue projects correctly. Also, she expressed concern that the Equity Committee has not been asked to give it's report.

Mr. Leo Rise said he recently was made aware that the Equity Committee was just appointed through July 1. He has asked that information be sent to Board members to re-appoint members to that committee. 6.

Tracy King expressed concern about parking spaces for handicapped students at Oklahoma City Schools. She also asked that something be done to make playgrounds free from holes and thereby safer.

Mr. Leo Rise said the staff provides handicapped parking places and signs, when reported, and to call her Board member any time there was a need.

LEGAL

REPORT

LEGAL REPORT

Mr. Cleeta John Rogers, General Counsel, stated that he had placed a legal report in the Board packets, and requested Board members let him know if there were any questions. TREASURER

REPORT

Mrs. Sandy Henry, Treasurer, presented the Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.)

TREASURER'S REPORT

Mrs. Thelma R. Parks asked to make a comment regarding a letter she had received commending Randall Sharp, a former Northeast Bio-Med student who is now attending Texas A & M College. His professor wrote that he is doing an outstanding job there.

SUPERINTENDENT

REPORT

Dr. Mason reported that there had been some major transportation problems as we entered this school year, all of which were related to a shortage of bus drivers. She reported that we should be up to standard by the beginning of next week.

As of September 2, our attendance was 36,942 students. We are projected to have 38,000 students. It is expected that we will pick up another 1,000 students after Labor Day. Dr. Mason said that this is the week to start adjusting class sizes and information will be provided to the Board on whether or not it will be necessary to appoint more teachers to satisfy the needs of the District.

Dr. Mason also gave a report on the progress at Southeast High School. There are approximately 550 students enrolled, and because of the construction that is going on all over the building, except for the second floor, it will be in the best interest of the students, administrators and staff to relocate the students for at least 120 days. There are some hazardous conditions for the students and students are having to pass through work areas which slows down the work of the contractors. After consulting with Mr. Tom Yeargain and Dr. Jan Borelli, and the Federal Aviation Administration, and researched with all proper authorities, it was decided to transfer the students from Southeast to the FAA facility next Monday, September 13.

SUPERINTENDENTâ&#x20AC;&#x2122;: REPORT

545. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

H-6 SUPERINTENDENT'S

REPORT

(continued)

SUPERINTENDENTâ&#x20AC;&#x2122;S REPORT Mr.

Tom Yeargain reported that after studying the situation, it was found that the workers were losing about 2 1/2 hours a day because of having to wait for students as they made class changes, etc. He felt the move to FAA would be best for all concerned. The people at FAA were very happy about the move and there would be no charges for the use of the facilities. Mr. Yeargain gave an overview of the situation at FAA, and of the classrooms to be used. He expressed his thanks to Dr. Mason, Dr. Borelli and Dr. Isch for their help with the overall plan. Also, he expressed praise for the people at FAA, and appreciation that they had invited Southeast High School to use their facilities. Dr. Mason added that with our own food service people are providing students' food. Pupil transportation will pick up at Southeast and take the students to FAA and the students participating in athletics will return to the Southeast campus each day.

Mr. Ron Bogle expressed that he felt this was an exciting solution to this problem. Mrs. Thelma Parks said she was thrilled that this was going to happen to Southeast, but expressed concern that all of the workers would now be placed at Southeast. She wanted some of them to be sent to Northeast to work on the projects at that site. Dr. Isch said that the number of people working at any of the other schools had not impacted the Northeast project. The hold-up at Northeast had been in getting materials. The materials had now been received and people had been working there over the Labor Day weekend. Mrs. Terri Silver complimented the students going to these schools, and said the reports had been good about the students in the alternative facilities.

Mr. Rogers, General Counsel, reported that a contract was being prepared, and that it would be helpful if the Board would authorize the execution of the contract between the District and the FAA for the facilities. Also, he felt the insurance the District carried would be sufficient to cover any liability for the students. Mr. Leo Hise said he had questions about the high liability involved and would not want to sign a contract until questions were cleared up. He wanted to make sure the school district is held harmless. Dr. Mason reported that we had received a list from FAA of the various things that need to be addressed, including the concerns Mr. Hise mentioned. She felt that by Thursday she would be able to communicate with the Board that all the issues had been satisfied.

Mrs. Parks asked that her co-board members exercise some of that same enthusiasm for Northeast High School. She said the mandate to Dr. Isch was to get the work done at Northeast. Mrs. Terri Silver asked if the contract with FAA had to be signed before Southeast students could move into the facilities.

Mr. Bogle expressed support for Mr. Rise's position that the Board use caution and approach the situation carefully to make sure all interests, including our students, were protected. Mr. Hise reiterated that his main concern was that the Board might be making decisions made without knowledge or expertise necessary to make the correct decisions.

546. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

M-7 PERSONNEL,

PAYROLL,

AND

ENCUMBRANCES

Appeal Of Level II Hearing Officer's Decision; School Nurse

Brenda Loggins,

Consideration of the appeal of the Level II hearing officer's decision in the complaint of Brenda Loggins, school nurse. MOTION: SECOND:

Wayne Dempsey Thelma R. Parks

MOVE FOR A SUBSTITUTE MOTION TO SUSPEND POLICY REGARDING THE LEVEL II HEARING. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

no aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

R. #66 APPROVAL TO SUSPEND BOARD POLICY FOR LEVEL II HEARING

no aye aye

MOTION CARRIED 5 aye, 2 no.

MOTION: SECOND:

Wayne Dempsey Thelma R. Parks

MOVE THAT THIS APPEAL BE REMANDED BACK TO THE INFORMAL HEARING LEVEL AND THAT THE ADMINISTRATION SEEK WAYS TO RESOLVE THE ISSUES AT THAT LEVEL. ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED

Bogle, Silver, Parks, Hise,

no aye aye no

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

R. #67 LEVEL II REMANDED BACK T INFORMAL HEARING LEVEL

no aye aye

4 aye, 3 no.

DISCUSSION Mr. Bogle stated that he had questions he would like to ask about this matter, but did not feel they would be allowed in an open meeting. He questioned if it might be tabled and allowed to be placed on an agenda for an executive session before taking action on this item. Mr. Hise said the Board should handle this in open session.

Mr. Dempsey asked to clarify why he made the motion. First, he read all of the information provided in the confidential reports and secondly, he requested the Superintendent for procedural information on options if he felt that there were some steps that needed to be looked at again. The option he presented was an option that could very appropriately be done; that is the Board could remand this back to an informal hearing and direct that administration work to resolve the issue at that level. Mr. Dempsey said he had no other information other than what was in the report and the information provided by the Superintendent. MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL. AND ENCUMBRANCES AS LISTED.

ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED

Bogle, Silver, Parks, Hise, 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

R. #68 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

547. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

H-8 PERSONNEL, PAYROLL, AND ENCUMBRANCES 1. #68 APPROVAL OF PERSONNEL, â&#x20AC;&#x2122;AYROLL, AND ENCUMBRANCES

(continued)

Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9501326 through 23-9502101) written during the period 07/01/94 through 08/31/94. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. 11 21 22 23 31

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE INTERNAL AUDITOR

This is to certify that I have received the attached encumbrance list, P.O. # 9411490 to 9411504, from the Encumbrance Clerk. I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws. Edward Romero Internal Auditor 2.

Date

September, 1994 Payroll

Approval to issue 1994-95 purchase orders to encumber the following payroll for September, 1994: P.O. NO.

9520011

9520012 9520013 9520014

9520015

FUND

GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND 94 SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND SALARY

AMOUNT

OCAS CODE

5-11-000-5300-100

$9 ,000,000.00

5-21-000-5300-100

260,000.00

5-31-000-5300-100

50,000.00

5-23-000-5300-100

600,000.00

5-22-000-3100-120

550,000.00

547. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

M-9 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

September, 1994 Payroll

Approval to issue 1993-94 purchase orders to encumber the following payrolls for September, 1994. P.O. NO.

9420061

9420062

FUND

General Fund Salary Federal Funds

AMOUNT

OCAS CODE

4-11-000-5300-100

$ 10,000.00

4-11-000-5300-100

5,000.00

July, 1994 Payroll

Approval of July, 1994 Payrolls previously approved by the Board and upon which warrants have been issued as follows;

1993-94 1993-94 1993-94 1993-94 1993- 94

General Fund Salary Building Levy Fund Salary Bond Issue Federal Funds Salary Child Nutrition Service Fund Salary

$ 5,303,321.19 147.31 $ 8,304.80 $ 355,186.96 $ 83,437.76 $

1994- 95 1994-95 1994-95 1994-95 1994-95

General Fund Salary Building Levy Fund Salary Bond Issue Federal Funds Salary Child Nutrition Service Fund Salary

$ 1,099,623.00 187,658.22 $ 45,994.11 $ 119,319.83 $ 105,549.07 $

R. #68 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

ASSIGNMENT

717-00 $24,825

8-22-94 Secondary Schools Asst JROTC Instruc :or

Roberts, Ronald

01-06 $22,315 01-04 $22,730 01-03 $22,520 01-04 $21,930 01-03 $21,485 01-03 $10,742 01-03 $21,725

8-23-94

Moon Science Teacher

Cleveland 3rd Grade Teacher

Uheeler 4th Grade Teacher

Nichols Hills 4th Grade Teacher

N U Classen Science Teacher

Arbuthnot, Gregg

Barker, Heidi

Bardell, Jennifei

Barnett, Sheryl

Blackburn, Jinmy

015-03 $24,040

8-23-94 Special Ed Service 5 Psychometrist

Dunn, Lawrence

01-11 $24,790

8-23-94 Moon Language Arts Teac ler

Buckley, Betty

01-04 $21,930

8-23-94 Rogers Science Teacher Davis, Karen

01-04 $21,690

8-23-94

Capitol Hill Elem 2nd Grade Teacher

Bradford, Bethany

03-03 $23,610

8-23-94 Special Services Speech/Lang Pathol igist

Davis, Helen

8-23-94

01-03 $21,485

8-23-94 North Highland KDG/EDK Teacher

Crofutt, Suzanne

01-03 $21,485

8-23-94 Cleveland Science Teacher

01-04 $21,690

8-23-94 Rogers Lang Arts/Soc Stud es Teacher

Corbett, Terry Crawford, Alissi

H0 C

8-23-94 Rogers Language Arts Teac ler

Cobb, Richard

0 01-03 $21,485

01-03 $21,725

8-23-94

o n 0)

s a K z o

§ r

M Z 0) O Z Z n r

•0

Dunbar 4th Grade Teacher

01-03 $21,725

Southeast 8-23-94 Social Studies Tea :her

Caylor, James

< G > c

Z 4li o 03

Clark, Mildred

01-03 $21,485

8-23-94

Nichols Hills 4th Grade Teacher

Cashion, Karen

01-03 $21,485

8-23-94

Carson, Anne

03-03 $22,600

01-04 $21,485

Hoover 8-23-94 Hearing Impaired T jacher

8-23-94 Stonegate Intermediate Teach iP

ANNUAL SCHEDULE/STEP/LANE

SALARY

Capitol Hill Elem 2nd Grade Teacher

Cameron, Julie

Burleson, Dennis

EFFECTIVE

lillliflBBBsilll

Harding Science Teacher

ASSIGNMENT

CERTIFIED (conti nued):

NAME

Bowman, Cliff

Borgfeld-Boswortl , Eisenhower .5 KDG Teacher Terri

04-07 $27,880

8-1-94

Southeast Tech Teacher

Allen, Kevin

CERTIFIED:

717-0 $26,542

ANNUAL SCHEDULE/STEP/LANE

SALARY

8-3-94 Secondary Schools Asst JROTC Instruc tor

EFFECTIVE DATE

Brannon, Charles

PROFESSIONAL-TECI MICAL:

NAME

PERSONNEL EMPLOYMENTS

z > pd Q K. » G Z ■ ■ 03 3 o o m r* z z 50 n > f z O > ' H Z W O

finrr

3 z z 03

z co n z g

Z o

§ £ z

s n

•fl

n co o

(ji 4i.

Horton, Ronald

Jackson, Ronald

Welsh, Janice

West, Gary

01-14 $25,100 01-03 $21,485 01-03 $21,485

01-05 $23,280 01-07 $22,520

01-03 $21,485 01-03 $21,485

8-23-94

Health Services School Nurse

Nichols Hills Art Teacher

Moon Science Teacher

Capitol Hill Elem 2nd Grade Teacher

8-23-94 John Marshall Language Arts Teac ler

8-23-94 Emerson Language Arts Teac ler

Bodine/Shields Hts 8-23-94 .5 KDG/.5 Pre-KDG eacher

Uebster 8-23-94 Language Arts Teac »er

Foster, Sandra

Gabbard, Susan

Garner, David

Giarth, Darren

Green, Robert

Hall, Marilyn

Hamner, Hitzi

Hammock, Heather

01-03 $21,485

01-11 $24,790

Sloss, Curly

Jansen, Brian

Hill, Gwendolyn

Higgins, Becky

Hauck, Christy

Health Services School Nurse

Foltz, Joyce

01-03 $21,485

8-23-94

Shields Heights 3rd Grade Teacher

Floyd, Laura

Hart, Judith

Eubanks, Barbara

Harland, Wendy

Harding, Lahoma

8-23-94 01-03 $21,485

ASSIGNMENT

8-23-94

EFFECTIVE DATE

8-23-94

Webster ISS Teacher

Webster Math Teacher

Alternative Middle Math Teacher

8-23-94

John Marshall 8-23-94 Instrum Music Teac ler

8-23-94 North Highland Intermediate Teach er

Southeast LD Teacher

Creston Hills T-1 Teacher

Capitol Hill Elem 1st Grade Teacher

Adams .5 EH/.5 LD Teache p

Dunbar SED Teacher

Capitol Hill H S 8-1-94 Decca-Marketing Ec Teacher

Eduards 5th Grade Teacher

CERTIFIED (cent nued):

NAME

Harding Math Teacher

04-03 $23,810

8-1-94 Southeast Voc/Applied Tech T iacher

England, Larry

ANNUAL SCHEDULE/STEP/LANE

SALARY

01-03 $21,485

EFFECTIVE

8-23-94 Jefferson Language Arts Teac ler

ued)

ASSIGNMENT

Ellis, Jr., Jame!

CERTIFIED (contii

NAME

PERSONNEL EMPLOYMENTS

01-19 $31,350

01-14 $26,160

01-04 $21,690

01-03 $21,485

03-03 $22,840

01-03 $21,485

03-03 $22,600

03-09 $25,195

04-03 $23,810

01-03 $21,725

ANNUAL SCHEDULE/STEP/LANE

SALARY

n Z o G 3 m 90 > z Q H cn

13 > K 90 O G G > Z o

*0 90 cn O z z n G

z o <! > G o

Mil

•

> z

o o a <+ H0

o n w

n o

*0 K § r

ir*

2 2 n

90 m o

>0 M

Ill III

CO w *0

•q

H SS O

M A

n n

n cn o

tn itSk VO

101-06 $8,787

101-02 $4,753

8-23-94

Marshall, Carol

McDaniels, Rodne y Rockwood 8-23-94 Chapter I Class Si te Asst 8-23-94

Leiva, Maura

101-01 $7,813 101-01 $7,813 103-01 $7,921

105-02 $5,303

8-23-94

8-16-94

Linwood Class Size Asst

Moon Class Size Asst

Griffin, Tamara

Guevara, Teresita Columbus Bilingual Asst

Transportation Bus Driver

Douglas, Rodella

Hankins, Sammy

Lawyer, Kathy

105-02 $5,303

8-11-94

McMahan, Laura

8-23-94

8-16-94

Coolidge .6 EDK Asst

Transportation Bus Driver

8-16-94

Dewey 8-17-94 Principal's Secret ary

Nichols Hills Class Size Asst

Transportation Bus Driver

8-4-94

Cummings, William Transportation Bus Driver

Kier, Teresa

Hi IIcrest Media Asst

105-02 $5,303

Joplin, Debbie

8-16-94

8-29-94

8-16-94

Transportation Bus Driver

Cole, Doyle

Child Nutrition Entry Kitchen Asst

Transportation Bus Driver

101-01 $7,813

Johnson, OthelU

Johnson, Julie

8-13-94

8-23-94

Monroe Special Ed Asst

Colbert, Vanessa

Garden Oaks Class Size Asst

Linwood Class Size Asst

Holloway, Patrie ia Star Spencer Financial Secretar f

Hearn, Jackie

Harrison, Charor da

EFFECTIVE DATE

101-06 $8,787

ASSIGNMENT

SUPPORT (contim ed):

NAME

8-23-94

Adams EDK Asst

Clay, Eilleen

Christian, Jackie Britton .6 EDK Asst

Bethel, Mary

Rockwood 8-23-94 Chapter I Class Si: e Asst

Adams Bilingual Asst

Alvarado-Curl, Blanca

103-01 $7,921

Britton .5 EDK Asst

8-23-94

SCHEWMi/STCP/LAME

SALARY ANNUAL

101-01 $3,906

EFFECTIVE

8-23-94

ASSIGNMENT

Afrah, Kimberly

SUPPORT:

N21ME

PERSONNEL EMPLOYMENTS

101-01 $4,687

101-01 $7,813

105-02 $5,303

125-03 $9,460

101-02 $7,921

105-02 $5,303

110-07 $9,316

471-01 $5.08/hr

105-02 $5,303

132-06 $10,182

101-01 $7,813

ANNUAL SCHEDULE/STEP/LANE

SALARY

*0 > K a o f r

h3 M a co o z z n

n o 0 (+ H0

o H m

n o

$a o r

"Tar

> z • *0 z * o ov < z > r

> f z o J* o n z co o

n 2 n G 3 n

iTTirr

VO VO

n a

•0

CO n

•^1

H 2 O

H n CO

Ul-^ U1 , O i

ASSIGNMENT

101-01 $7,813 103-01 $6,337 103-01 $7,813 103-01 $7,921

105-02 $5,303 105-05 $5,635 101-02 $7,921 105-02 $5,303

8-23-94

Asian Amer Stud Sv :s 8-23-94 .8 Bilingual Asst

8-23-94

8-16-94

8-11-94

8-23-94

8-16-94

Southern Hills Class Size Asst

Hawthorne Bilingual Asst

Columbus Bilingual Asst

Transportation Bus Driver

M L King EDK Asst

Transportation Bus Driver

Perry, Linda

Pham, Cynthia

Rios, Nancy

Rodriquez,Jr, Rogelio

Russell, Carolyn

Sizemore, Billy

Smith, Carla

Taylor, Sherry

101-01 $7,813

Pupil Transportati in 8-16-94 Bus Driver

Northrup, Robert

8-23-94

105-02 $5,303

8-23-94

Oakridge Class Size Asst

Mullins, Marietti

Buchanan Class Size Asst

101-01 $7,813

8-23-94

Adams EDK Class Size Ass

Mick, Constance

Perdue, Libby

101-06 $8,787

8-23-94 101-01 $7,813

ANNUAL SCHEDULE/STEP/LANE

SALARY

Capitol Hill Elem EDK Asst

EFFECTIVE DATE

Mercado, Anita

SUPPORT (continui d):

NAME ASSIGNMENT

UiIson, Davy

Williams, Robert

Uatson, James

Varnell, Tina

Thomas, Imelda

Transportation Bus Driver

Adams ED Asst

Lee .5 EDK/.5 KDG Asst

SUPPORT (contira ed)

NAME

PERSONNEL EMPLOYMENTS

8-16-94

8-23-94

EFFECTIVE DATE

105-02 $5,303

101-01 $7,813

103-01 $7,921

ANNUAL SCHEDULE/STEP/LANE

SALARY

»t3 > K 5C O G sa G % > z o > M z Cfl o cq Z Q G 3 K

h3 M 50 CA O z z CO G

O •q

50 13 • 13 50 * O 01 OO

ft H:3 c: (D CL

n 0

o n co

n o

•o K §

n r

CO O

>0 M

VO VO

g g M

•0

•*1

o o

s s £

n co o •n H » n

S H

in in M

ASSIGNMENT

EFFECTIVE DATE

ASSIGNMENT DATE

EFFECTIVE

Hall, Marvin

Harvey, Stacey

Jackson, Kather Kuminski, Cynth

Liddell, Priscil la Telstar Class Size Asst

Lindsay, Mary Mercado, Anita

6-3-94

Buchanan Class Size Asst

Shields Heights Class Size Asst

Parker Class Size Asst

Uheeler Class Size Asst

Dewey Class Size Asst

Johnson Class Size Asst

Longfellow Class Size Asst

Arthur Class Size Asst

Stonegate Class Size Asst

Monroe Class Size Asst

Braswell, Deanna

Cornelius, Mary

Currie, Kamilah

Fondren, Nancie

Ford, Anita

Garbelman, Susan

Ghashghaie, Judy

Glenn, Marilyn

Goggans, Lucretii

Greiner, Laura

Eugene Field Class Size Asst

Ridgeview Class Size Asst

Rancho Village Class Size Asst

Mick, Constance

Adams Class Size Asst

Capitol Hill Class Size Asst

Coolidge Class Size Asst

Hi llcrest Class Size Asst

Longfellow Class Size Asst

Bodine Class Size Asst

Harrison, Charair|da Polk Class Size Asst

Harmon, Rebecca

Hall, Louise

6-3-94

Hayes Class Size Asst

Braley, Karen

Eisenhower Class Size Asst

Griffin, Tamara

6-3-94

Madi son Class Size Asst

Brabson, Kathy

Dunbar Class Size Asst

Griffin, Shannor

6-3-94

SALARY

ANNUAL SCHEDULE/STEP/LANE

continued: ELIHINATION OF rbSITION (allocation ^justaent), i

NAME

U Nichols Hills Class Size Asst

ANNUAL SCHEDULE/STEP/LANE

SALARY

Bolhuis, Angela

ELIMINATION OF P( SITION (allocation e djustaent):

NAME

PERSONNEL TERMINATIONS

hO CO 50 cn O 2 r* 2 CO

'TO > K| 50 O r

3 O > co 3 M O

H S n c 3 00 50

o '0

> r

> '0 'to 50 o

4i> CJv

50 •

n 0 0 r* Kes

O n w

w 2 O

tr*

•0 B

fa m o SES fS,

VO VO

n g

h[)

cn n

n H o o

g § £

n n

n cn O

s H

tn^

■

ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

EFFECTIVE

Putnam Heights Class Size Asst

Williams, Herman Woody, Zina

RETIREMENTS:

6-3-94

Garden Oaks Class Size Asst

Stand Uatie Class Size Asst

Linwood Class Size Asst

Pierce Class Size Asst

Edwards Class Size Asst

Hawthorne Class Size Asst

Stand Uatie Class Size Asst

Southern Hills Class Size Asst

Pierce Class Size Asst

Eisenhower Class Size Asst

Adams Class Size Asst

Perry, Linda

Pidgeon, Connie

Planer, Rene

Quinonez, Linda

Robinson, Debra

Rockhold, Ann

Roysdon, Dana

Schulte, Sherri

Serma, Perla

Seshadri, Hythili

Swinney, Tammy

11-1-94

9-30-94

UiIson Kitchen Spec II

Capitol Hill H S Business Teacher Child Nutrition Cafeteria Manager

Casteel, Donna Floyd, Ruby

6-3-94

Andrews, Helen

Telstar Class Size Asst

Lee Class Size Asst

Whitley, Berta

6-3-94

Horace Mann Class Size Asst

Owens, Frances

Columbus Class Size Asst

Trujillo, Octavi i

6-3-94

Hawthorne Class Size Asst

SALARY

ANNUAL SCHEDULE/STEP/LANE

ELIMINATION OF P ISITION (allocation t djustaent), contim ed:

ASSIGNMENT

Miller, Nancy

ELIMINATION OF PO ilTION (allocation a Jjustaent), contin led:

NAME

PERSONNEL TERMINATIONS

z Q K CO

M Z o a 3 m

*13 *13 z K 50 X3 co o o r z c z co r* > z a

o *0

3* C

> *0 *13 50 o

■Ni 01 c»

X3 •

n 0 0 r* Ha t:

g a w 2 o

•o K V O t* t*

o s n r

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.HL III

VO IP»

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» n X) n § E xt

o •a

2 C n

Ln tn (jJ

Western Village 9-23-94 Principal's Secret iry

8-22-94

7-1-94

8-8-94

8-18-94

Putnam Heights LD/MR Teacher

U Nichols Hills Elementary Clerk

Maintenance MDTP Carpenter

Columbus Media Center Asst

Hardison, Telma

Kreimeyer, Joan

Robison, Rebecca

Rutledge, Robert

Toile, Martha

6-3-94

Rogers 6-3-94 Social Studies Tea :her

Shidler Class Size Asst

9-8-94

Garner, Carmen

MEDICAL:

Lawson, Aurea

MATERNITY:

Uheeler Class Size Asst

Houck, Everett z

8-23-94

Dewey Class Size Asst

EFFECTIVE DATE

Steele, Sandra

Dewey Kitchen Asst

Collins, Lourdes

8-29-94

ASSIGNMENT

Special Program Sv :s 8-23-94 Bilingual Asst

NAME

Blecha, Lilian

ANNUAL SCHEDULE/STEP/LANE

SALARY

EDUCATION:

EFFECTIVE DATE

RETURN FROM LEAVE OF ABSENCE:

ASSIGNMENT

LEAVE OF ABSENCE:

NAME

PERSONNEL LEAVES AND OTHER

ANNUAL SCHHMJLE/STEP/LANE

SALARY

•X) > K so 3 o n f so (r* > z Q > co z co o

i?a 2S n c

TJ CO W CO o z z co f

o •0

3* so ■ *T3 ■*w O cn 00 > c-*

o 0 0 ft H0 t: (D &

o n co

g a n o

90 O

•0

•0 M $0 CO O iiS

linn

»-• Ot

•0

•n co M

s o

n H

g §

n n

tJl tn Ji.

555. /7 MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

H-n PERSONNEL, PAYROLL, AND ENCUMBRANCES

(continued)

R. #68 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: SITE/ASSIGNMENT

NAME

EFFECTIVE DATE

CERTIFIED; Fillmore-Prairie Queen Elementary Counselor

6-3-94

Webster Middle School English Teacher

6-3-94

Garden Oaks Elementary School 4th Grade Teacher

6-3-94

McDaniel, Brett

Lee/Parmelee/Hillorest PE Teacher

6-3-94

Molloy,

Westwood Elementary School 5th Grade Teacher

6-3-94

Fillmore Elementary School 5th Grade Teacher

6-3-94

Oakridge Elementary School Pre-KDG Teacher

6-3-94

Roosevelt Middle School ESL Teacher

8-24-94

Alvarez, Diana

Columbus Elementary School Bilingual Assistant

6-3-94

Brown, Trendolyn

Arcadia Elementary School Media Assistant

6-7-94

Bui, Anh Van

Pupil Transportation Bus Driver

6-3-94

Nichols Hills Elementary School Classroom Assistant

6-3-94

Monroe Elementary School Special Ed Assistant

6-3-94

Asian American Student Services Bilingual Assistant

6-3-94

Child Nutrition Kitchen Assistant

6-3-94

Hall,

Pamela

Hines, Hoch,

Sandra

Christy

Sandra

Perez, Tammy Schott,

Wollard,

Susan

Fred

SUPPORT:

Carter,

David

Cole, April

Dang,

Tam

Davis, Rose

646. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

H-18 R. #68 APPROVAL OP PERSONNEL, PAYROLL, AND ENCUMBRANCES

PERSONNEL, PAYROLL, AND ENCUMBRANCES

(continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): SITE/ASSIGNMENT

NAME SUPPORT

EFFECTIVE DATE

(continued):

Columbus Elementary School Bilingual Assistant

6-3-94

Lee Elementary School ED Teacher Assistant

6-3-94

Huron, Mary

Lee Elementary School Bilingual Assistant

6-3-94

Kennedy,

Pupil Transportation Bus Driver

8-24-94

King, Helen

Pupil Transportation Bus Driver

8-22-94

Morris,

Regina

Chapter I Parent Literacy Lab Asst

9-2-94

Nguyen,

Thanh-Tuyen

Asian American Student Services Bilingual Assistant

6-3-94

Nguyen, Viet

Asian American Student Services Bilingual Assistant

6-3-94

Northrup,

Pupil Transportation Bus Driver

8-22-94

Dewey Elementary School Principal's Secretary

8-16-94

Reava, Brandee

Positive Tomorrows Class Size Assistant

6-3-94

Swirczynski, Linda

John Marshall High School SED PH Teacher Assistant

6-3-94

King Elementary School EDK Assistant

6-3-94

Day,

Charlene

Greenhoward,

Rea,

Renee

Denny

Robert

Loretta

Washington,

Nikki

Waters,

Jerry

Pupil Transportation Bus Driver

8-22-94

Wilson,

Janice

Wheeler Elementary School EDK Assistant

6-3-94

557 J

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994 «-19

PURCHASING MOTION: SECOND:

AND

GENERAL

BUSINESS

Wayne Dempsey Ron Bogle

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH L AND N THROUGH P (ITEM M WAS PULLED FROM CONSIDERATION). ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

aye aye aye

Kellert, Dempsey, Yeargain,

MOTION CARRIED 7-0. A.

Boiler Water Treatment Service 1994-95:

Chem-Aqua

Approval to contract for water treatment service (boilers) for the 1994-95 fiscal year with Chem-Aqua who submitted the low bid (2 received). This expenditure, in the amount of $31,961.00, is to be charged to account 411-2620-610-000-0000-000-051.

Grease Pick-Up:

Oklahoma Grease Service Company

Approval for grease pick-up at various sites by Oklahoma Grease Service Company, who submitted the highest reimbursement quotation. Oklahoma Grease Service is to pay the district 51% (Fifty One Percent) of the weekly Chicago market average for recyclable grease. This contract is to be for the remainder of the 1994-95 fiscal year.

Purchase Textbooks & Instructional Materials: School (Cord Communications)

Southeast

High

Approval to purchase textbooks and instructional materials for use at Southeast High School for preparation and career development in math and science from Cord Communications. This expenditure, in the total amount of $11,286.00, is to be charged to account 511075-1000-644-195-5000-000-770.

1994-95 Estimate of Needs & Financial Statement For 1993-94

Confirmation approval of 1994-95 Estimate of Needs and Financial Statement of the fiscal year 1993-94. [Ref. 68 O.S. 1991, § 3002] (1994-95 Estimate of Needs: Financial Statement 1993-94 follows)

Language Arts Programs:

For Use At Various Schools

Approval to purchase Language Arts Programs (classroom kits) for use at Britton, Green Pastures, Martin Luther King, Western Village and Wheeler schools from International Learning Systems. This expenditure, in the total amount of $13,545,00, is to be charged to ESEA Chapter 2, account 711-1000-650-290-1020-000-043, and has been approved on our Federal Educational Grant and/or Programs.

Cancel Paper Towels Order:

W. W. Grainger

Approval to cancel order for paper towels previously awarded to W. W. Grainger (approved by the Board August 1, 1994, but unable to fulfill the contract) and purchase paper towels for use in all schools from Unisource for a total cost of $40,764.35. (Unisource is the next lowest bid) This expenditure to be charged to account 511-000-2620-610-000-0000-000-049. G.

Computer Eguipment:

Classen School Of Advanced Studies

Approval to purchase computer equipment for Classen School Of Advanced Studies for use by office personnel from Apple Computer (low manufacturer's price). This expenditure, in the total amount of $19,934.00, is to be charged to account 511-128-2222-740-0000000-000-706.

R. #69 APPROVAL OF PURCHASING AND GENERAL BUSINES

558. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994 M-20

R. #69 APPROVAL OF PURCHASING AND GENERAL BUSINESS

PURCHASING AND GENERAL BUSINESS (continued)

FINANCIAL STATEMENT OF THE VARIOUS FUNDS FOR THE FISCAL YEAR ENDING JUNE 30, 1994, AND ESTIMATE OF MEEDS

FOR THE FISCAL YEAR ENDING JUNE 30, 1995, OF THE BOARD OF EDUCATION OF OKLAHOMA CITY SCHOOL DISTRICT NO. 1-89, OKLAHOMA COUNTY, OKLAHOMA

STATEMENT OF FINANCIAL CONDITION

GENERAL FUND

BUILDING FUND

CO-OP FUND

AS OF JUNE 30, 1994

Detai

Detai I

ASSETS:

^,695,543

Cash Balance June 30, 1994

EUe fran Esderal Binds

465.000 00

TOTAL ASSETS

$ 29,160,543 02

1,209,603 45 $

Detai I

0 00

NUTRITION FUND

3,413,557 90

0 00

1,209,603 45 S

0 00

LIABILITIES ANO RESERVES:

Uarrants Outstanding

7,561,957 16

185,718 96

0 00

15,050,337 08

181,228 67

0 00

1,266,308 30

Reserve for Interest on Warrants

Reserves From Schedule 8

243,541 89

TOTAL LIABILITIES ANO RESERVES

$ 22,612,294 24

366,947 63 $

0 00

1,509,850 19

CASH FUND BALANCE (Deficit) JUNE 30, 1994

6,548,248 78

842,655 82 $

0 00

1,903,707 71

ESTIMATED NEEDS FOR FISCAL YEAR ENDING JUNE 30, 1995

GENERAL FUND

SINKING FUND BALANCE SHEET

Current Expense

( 144,111,983)98

1. Cash Balance on Hand June 30, 1994

Reserve for Int. on Warrants & Revaluation

0) 00 t 144,111,983^ 98

2. Legal Investments Properly Maturing

Total Required

Estimated Miscellaneous Revenue Total Deductions

Balance to Raise from Ad Valorem Tax

6,548,241 78

1000 District Sources of Revenue

107,204,245 45

5. a. Past-Due Coupons

0 00

8. d. Interest Thereon After Last Coupon

0 00

3,109,253 39

0 00

9. e. Fiscal Agency Conmissions on Above

3140 State School Land Earnings 3150 Vehicle Tax Stamps

3160 Farm Implement Tax Stamps

0 00

Total Items a. Through f.

1M,077 07 13. g. Earned Unmatured Interest

2,100,000 00 16.

1,370,000 00

Total Items g. Through i.

99,146 10 17. Excess of Assets Over Accrual Reserves **

01 00

0 00

1. Interest Earnings on Bonds

2. Accrual on Unmatured Bonds

82,010,241 00

0 00

4. Annual Accrual on Unpaid Judgments

3400 State - Categorical

0 00

5. Interest on Unpaid Judgments

0 00

6. Credit to Sch. Oist. No.

& No.

1,350,000 00

7. Credit to Sch. Oist. No.

& No.

4100 Capital Outlay

0 00

4200 Disadvantaged Students

0 00

4300 Individuals With Disabilities

0 00

4400 Minority

0 00

4500 Operations

0 00

4600 Other Federal Sources of Revenue

1,030,000 00

3. Annual Accrual on “Prepaid” Judgments

Total Sinking Fund Requirements Deduct:

0 00 1.

Excess of Assets Over Liabilities

4800 Federal Vocational Education

0 00 2.

Surplus Building Fund Cash

S.A.&l. Form 2662R92

6,433,776 25 44,886 13

0 oc 0 oc 0 00

0 00 '

8. Annual Accrual From Exhibit KK

4700 Child Nutrition Programs 5000 Non-Revenue Receipts Total Estimated Revenue

370,073 88

6,420,000 00

3300 State Aid - Competitive Grants

0 00

1,417,950 00

3200 State Aid - General Operations

3800 State Vocational Programs

SINKING FUND REQUIREMENTS FOR 1994-95

0 00

47,950 00

0 00

4,548 06 15. i. Accrued on Unmatured Bonds

3700 Child Nutrition Program

5 CD

$ 1,788,023

13,465,825 08 14. h. Accrual on Final Coupons

3170 Trailers and Mobile Homes

3500 Special Programs

Deduct Accrual Reserve If Assets Sufficient:

3190 Other Dedicated Revenue

3600 Other State Sources of Revenue

0 00 CD

2,821,377 72 10. f. Judgments and Int. Levied for/Unpaid

252,442 93 12. Balance of Assets Subject to Accruals

3130 Rural Electric Cooperative Tax

0 00

7. c. Past-Due Bonds

30,359,485 75

801,334 10 11.

3110 Gross Production Tax

(

2200 County Apportionment (Mortgage Tax)

3120 Motor Vehicle Collections

1,788,023 88

6. b. Interest Accrued Thereon

2300 Resale of Property Fund Distribution

2900 Other Intermediate Sources of Revenue

Deduct Matured Indebtedness:

t 113,752,494 23

ESTIMATED MISCELLANEOUS REVENUE:

2100 County 4 Mill Ad Valorem Tax

89,772 27

Total Liquid Assets

1,698,251 61 0 00

3. Judgments Paid To Recover by Tax Levy

FINANCED: Cash Fund Balance

SINKING FUND $

0 00 3. Contributions From Other Districts | 5 107,204,245 45 Balance To Raise By Tax Levy

0 00

$12,896,662

370,073

0 00 0 00

$12,328,588.

559.

M-21

R. #69 APPROVAL OF PURCHASING AND GENERAL BUSINES

FINANCIAL STATEMENT OF THE VARIOUS FUNDS FOR THE FISCAL YEAR ENDING JUNE 30, 1994, ANO ESTIMATE OF MEEDS

FOR THE FISCAL YEAR ENDING JUNE 30, 1995, OF THE BOARD OF EDUCATION OF OKLAHOMA CITY SCHOOL DISTRICT HO. 1-89, OKLAHOMA COUNTY, OKLAHOMA

Page 2

** If line 12 is less than line 16 after omitting "h" deduct the following

SINKING

each in turn from line 4, "Total liquid Assets".

13d.

j. Urmatured Coupons Due Before 4-1-95

14d.

k. Unmatured Bonds So Due

FUND $

0 00 0 00

15d.

I. Whatever Remains is for Exhibit KK Line E.

0 00

16d.

Deficit as Shown on Sinking Fund Balance Sheet.

0 00

17d.

Less Cash Requirements for Current Fiscal Year in Excess of Cash on Hand (From Line 15d Above).

18d.

Remaining Deficit is for Exhibit KK Line F.

0 00

BUILDING FUND

Current Expense Reserve for Int. on Warrants & Revaluation

Total Required

BUILDING FUND

5,179,725178

oioo

5,179,725(78

(

842,655 82

FINANCED:

Cash Fund Balance

Balance to Raise from Ad Valorem Tax

CO-OP FUND

Current Expense

CO-OP FUND

0 00

Reserve for Int. on Warrants & Revaluation Total Required

0 00

FINANCED:

Estimated Miscellaneous Revenue

Total Deductions

0 00

842,655 82

4,337,069 96

Cash Fund Balance

Estimated Miscellaneous Revenue Total Deductions Balance

0 00

CHILO NUTRITION PROGRAMS FUND

Current Expense

NUTRITION FUND

$ 12,703,572 98

Reserve for Int. on Warrants & Revaluation.

Total Required

0 00 0 00

0 00

$ 12,703,572 98

FINANCED:

Cash Fund Balance

Estimated Miscellaneous Revenue Total Deductions

Balance

1,903,707 71 10,799,865 27

$ 12,703,572 98 $

0 00

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

H-22 PURCHASING AND GENERAL BUSINESS (continued) R. #69 H. APPROVAL OF PURCHASING AND GENERAL BDSINESf Instructional Supplies

Instructional Supplies;

For Use By All Schools

Approval to purchase instructional supplies for elementary, middle and high schools from the following companies (sole source): Agency For Instructional Technology Educational Development Corporation New Dimensions In Education Accu/Cut TOTAL

$ 10,402.50 48,254.01 57,110.55 13,521.38 $129,288.44

These purchases are to be charged to the following accounts:

511-075-1000-644-195-3500-000-770 523-511-1000-650-429-1050-000-069 526-513-1000-650-429-1050-000-069 523-511-1000-650-429-1040-000-069

$ 10,402.50 48,254.01* 57,110.55* 13,521.38*

*These purchase have been approved on our Federal Educational Grant and/or Programs. Update of Chapter 1 Lab Equipt. and Supplies

Chapter 1 Lab Update Of Computer Equipment & Supplies Learning Corporation): For Use At Various Schools

(Josten's

Purchase of computer equipment and supplies to upgrade Chapter 1 labs at Horace Mann, Rockwood, Pierce, Spencer, Shidler, and Stand Watie Elementary Schools from Josten's Learning Corporation. This expenditure, in the total amount of $174,619,00, is to be charged to the following accounts and has been approved on our Federal Educational Grant and/or Programs:

523-522523-511523-511523-511523-511523-513523-513TOTAL Lumber;

Lumber

1000- 7401000- 6501000- 6452213- 8601000- 6502900- â&#x2013; 7401000- â&#x20AC;˘740-

429-1050429-1050420-1050420-1050420-1040000-0000420-1050-

000-069 000-069 000-069 000-069 000-069 000-069 000-069

$ 6,831.00 13,840.00 1,600.00 2,100.00 8,300.00 64,584.00 77,364.00 $174,619.00

For Use By The Maintenance Department

Approval to purchase lumber for use by Maintenance Department (warehouse stock) from the following companies who submitted the low quotations (9 mailed - 4 returned);

Crutcho Lumber Inc. Frank Paxton Lumber Company Hope Lumber Supply TOTAL

$ 9,977.60 7,685.00 5,184.00 $22,846.60

These purchases are to be charged to account 521-000-2620-610-0000000-000-051. Electrical Tools

Electrical Tools;

For Use By The Maintenance Department

Approval to purchase electrical tools (hammer drills, band saws, extension cords, drill bits, voltage testers, etc.) for use by Maintenance Department from the following companies who submitted the low quotations (15 mailed - 3 returned); W.W. Grainger Hart Industrial Supply Consolidated Electrical Dist. TOTAL

$ 1,954.95 2,960.20 5,660.01 $10,575.16

These purchases are to be charged to account 521-000-2620-610-0000000-000-051.

561< MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

M-23 PURCHASING AND GENERAL BUSINESS (Continued) (ITEMS L - P RELATE TO BOND ISSUE PROJECTS)

Equipment For Each High Schools' File Server Approval to add 14.4 KBPS, V.32 modem and preloaded software to each high schools' file server as specified on the Bond issue computer bid #8262, for a total cost of $4,702.00. This

R. #69 APPROVAL OF PURCHASING AND GENERAL BUSINES

High School File Servers

expenditure will be charged to Bond Fund Account No. 531-117-1000740-195-1040-000-OPU. M.

(This item deleted by approval of the Board.)

Additional Computer Equipment For Elementary School Bid Quotations

Approval to purchase one fully loaded Roselius Computer Corporation file server as specified on Part 3 on the bid specifications; 24 Roselius Computer Corporation student workstations as specified on Part 5 of the elementary school bid quotations and 1 multi-media workstation as specified in Part 6 of the bid quotation. Machines for Dunbar Elementary School also include CCC "add-on" software license fees. The total expenditure of $77,496.00 will be charged to Bond Fund Account No. 531-117-1000-740-191-1040-000-190. O.

Modify Equipment Order For Elementary School Computers Approval to modify equipment order for elementary school computer packages and peripherals. Modifications include some additional equipment and some deletions from recommendations approved by the Board on July 18, 1994 (Delete sixty-two [62] Compton's Networked Encyclopedias at $280.00 each [$17,360]). Total additional cost of $105,410 will be charged to Bond Fund Account No. 531-117-1000740-191-1040-000-OPU.

Reject All Bids Received For Instructional Computer Network Design And Installation For Phase I Elementary Schools

Rejection of all bids received for Instructional Computer Network Design and Installation for sixteen elementary schools and authorization to complete all interior and exterior renovations necessary for installation of computers and computer networks, including but not limited to installation of network cable, terminals, fixtures, metal and non-metallic raceway, and all electrical work required for computer operation in these schools, on force account as authorized by State Statutes (70-5-123).

DISCUSSION

Regarding Item D, Mr. Frank Kellert asked if there were any provision made in this document or outside the scope of this document in regards to asbestos.

Mr. Nick Kelly said that the form used for adopting a budget the Board approved in July was just a formality. It actually grants the legal authority to carry through the plan the Board adopted. No mention is made in the document of funding asbestos removal. Mrs. Parks inquired about an item relating to moving Chapter 1 from one school site to another.

Mr. Shepard said the item was mentioned in a memorandum in the Board packet that told about moving the program from Northeast to Putnam Heights. It was for information only and no action was required.

Dr. Mason explained that the memo referred to a Chapter 1 funded Parent Literacy Program that was housed at Northeast High School, but because of the flooding in the basement area, was moved. She said any questions should be directed to Mrs. Myrna DeBose, Administrator of Chapter 1.

Dr. Isch said the room that was flooded is being repaired and should be completed in a week. Concerning asbestos, none was found in the area of the literacy program upon inspection.

Additional Computer Equipt for Elementary School Bid

Modify Computer for Elementary Schools

Reject Bids For Instructional Computer Networ Design

552. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6^ 1994

M-24 UNFINISHED R. #70 REMOVE FROM TABLE POLICY G-43: PERSONNEL PROTECTION AGAINST RETRIBUTION

BUSINESS

Thelma R. Parks Wayne Dempsey

MOTION: SECOND:

MOTION TO REMOVE FROM THE TABLE NEW BOARD POLICY G-43; PROTECTION AGAINST RETRIBUTION.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

PERSONNEL

aye aye aye

MOTION CARRIED 7-0.

Removal from the table

Approval to remove from the table the following item tabled at the meeting of August 8, 1994. R. #71/J APPROVAL OF POLICY G-43:

MOTION: SECOND:

PROTECTION AGAINST RETRIBUTION

MOVE FOR APPROVAL OF NEW BOARD AGAINST RETRIBUTION.

PERSONNEL

Ron Bogle Tom Yeargain

Mr. Mrs. Mrs. Mr.

ROLL CALL

Bogle, Silver, Parks, Hise,

aye aye aye aye

POLICY G-43;

Mr. Mr. Mr.

PERSONNEL PROTECTION

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. b.

"Recommend approval of new Board Policy G-43: PERSONNEL PROTECTION AGAINST RETRIBUTION, as shown on the following pages."

DISCUSSION

Mr. Ron Bogle felt the policy had come back to the Board in a very straight forward and simple way, consistent with how policies should be. He expressed appreciation for the simplicity of the policy, and that it does capture the intent of the Board. It sends a signal that the Board believes it's important that when employees find things going on in the District which they believe are wrongdoing, it's okay to report such instances, when they do, they won't be punished.

563. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

M-25 UNFINISHED BUSINESS (Continued)

8-30-94

A-17 OKLAHOMA CITY PUBLIC SCHOOLS

POLICY:

G-43

900 NORTH KLEIN, OKLAHOMA CITY, OK 73106

"Establishing Excellence"

ADOPTED:

REVISED:

PERSONNEL PROTECTION AGAINST RETRIBUTION The Board believes that no action should be taken to discourage

or discipline any employee by reason of his or her reporting any substantiated claim of "wrongdoing" within the District. For the purpose of this policy, "wrongdoing" includes, but is not

limited to:

Violation of the Constitution of the State of Oklahoma, Regulations and laws of the United States, the State of

Oklahoma, and violations of the Code of Oklahoma City;

Violations of Board Policy or District Regulations;

Intentional misuse or destruction of the assets of this

District; 4.

Inappropriate conduct of any employee toward students,

patrons or employees of this District; This policy shall not be construed to protect any employee from

appropriate

disciplinary

action

who

otherwise

engaged

misconduct or is unwilling to perform his or her duties.

The Superintendent shall adopt regulations and procedures consistent with this policy in order to ensure compliance with its

terms by those who appoint and/or supervise the employees of this

District.

Legal Reference:

G.43:

Burk v. K-Mart Corporation, Okl., 770 P.2d 24 (1989).

564. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

M"26 NEW

BUSINESS

(NONE) CITIZENS

COMMENTS

(NONE)

BOARD

MEMBER S'

COMMENTS

Mr. Dempsey brought up the matter of the Board thinking in terms of either a Board retreat or work session where the Board can sit down collectively and focus on where it's going and what it's doing. He suggested possibly a Saturday meeting or whenever it could be worked in to everyone's schedule.

Mr. Bogle stated that he felt the Board had the interest of the entire community as they served the District. While the concerns of each member's own area are brought forward, that does not preclude those who don't represent an area from being interested. When Mrs. Thelma Parks talks about Northeast High School, it's not just Mrs. Parks' problem, it's all of the Board's concern. Concerns about Southeast should be all the Board member's concern, as well.

Mr. Hise expressed his appreciation for the rapid and professional manner in which the Board has conducted business tonight. Also he appreciated the citizens' comments, and felt they were handled in a courteous and dignified way.

R. #72 ADJOURNMENT 9:23 P.M.

ADJOURNMENT

There being no further business, the meeting adjourned at 9:23 p.m. The motion for adjournment was made by Mr. Dempsey and seconded by Mr. Bogle. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Silver, aye; Mr. Yeargain, aye; Kellert, aye; Mr. Dempsey, aye; Mrs All aye. Mrs. Parks, aye; and Mr. Hise, aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

inute Clerk

565. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 6, 1994

H-27

approved by the ______ , 1994.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

) ) )

I, the undersigned Clerk of the Board of Education of Independent School District Nun±»er 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

Witness my hand and seal of this School District this 1994.

Clerk, Oklahoma City Boa/d of Education

(SEAL)

day

7 •/

566.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 1994

M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM),

ADMINISTRATION

BUILDING,

900

NORTH

MONDAY,

KLEIN,

SEPTEMBER 12, 1994, AT 7:05 P.M.

President Vice President Member Member Member Member Member

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7

PRESENT:

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

CALL TO ORDER

Mr. Leo Hise called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

Roll Call established that six (6) members of the Board were present. Mr. Ron Bogle arrived at 7:06p.m.

INTRODUCTION

VISITORS

(None) BOARD

MEMBER S'

BUSINESS/COMMENTS

BUSINESS 1.

'â&#x2013; O'

Consideration and approval of recommended revisions to policy Section B: BOARD GOVERNANCE AND OPERATION (Sections B-31 through B-44). NOTE: This is the end of Section B.

MOTION: SECOND:

Ron Bogle Dempsey

MOVE FOR APPROVAL OF BOARD POLICIES B-31 THROUGH B-44 EXCEPT FOR B-33 WHICH IS TO BE BROUGHT BACK ON SEPTEMBER 19. (MOTION INCLUDES SPECIFIC CHANGES AS IDENTIFIED BY THE BOARD MEMBERS.) ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED

Bogle, Silver, Parks, Hise, 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

R. #73 APPROVAL OF BOARD POLICIES B-31 THROUGH B-44

567.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 1994

M-2 BOARD MEMBERS'S BUSINESS/COMMENTS (Continued)

DISCUSSION Board Policy B-31: POLICY IMPLEMENTATION AND BOARD REVIEW OF ADMINISTRATIVE REGULATIONS - Use Revised Language Board Policy B-32: Language Board Policy B-33:

ADMINISTRATION IN POLICY ABSENCE - Use Revised SUSPENSION OF POLICIES

Mrs. Thelma R. Parks had questions on B-33. She asked if three members could make the decision to suspend the rules.

Mr. Leo Hise said they could if a quorum was present, a majority vote of Board members; two-thirds majority vote of Board members present. Mrs. Parks said her concern was that three members could represent the majority of the members present and therefore could suspend policies.

Mr. Hise said that under Robert's Rules of Order they could; majority of those present. Mrs. Parks thought it should be a majority of the elected body. She asked that this policy be pulled until they could get a clarification.

Mr. Frank Kellert recalled that the Board took action on a policy that had to do with suspending the rules a few weeks ago, and at that time it was voted that it would be two-thirds of those present. He thought this just brought Policy B-33 in compliance with the policy they had already acted on. Mrs. Parks said again asked that it be pulled so Board members could get a clearer understanding of what they are saying here.

Mr. Kellert asked the General Counsel for clarification on what the Board took as previous action. Ms. Linda Johnson was called to the podium by Dr. Betty Mason. She said Policy B-24 was tabled, and th,^t was the one that had reference to a two-thirds majority. The changes in B-22 were recommended to bring it into compliance so both would be the same. However, B-24 has not been brought back for final approval. Mr. Tom Yeargain said that he could not see anything wrong with twothirds. He thought it should stand. Mr. Ron Bogle stated that he was in agreement with Mr. Yeargain, and that a two-thirds majority should establish a higher standard for suspension of policy than a standard vote. Suspending policies should be something that is not easy to do.

Mr. Wayne Dempsey said he thought the issue did not have to do with whether or not they required a two-thirds majority, but the question was whether they are talking about two-thirds of the Board members who are present or two-thirds of the members elected to the Board. He did not feel the issue had been addressed. He asked that they bring both of these policies back and then make that decision. Mr. Hise requested Policy B-24 and B-33 be brought back and taken care of at the same time.

568.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 1994

M-5 LEGAL

REPORT

LEGAL REPORT

Mr. Cleeta John Rogers, General Counsel, said the Legal Report would be presented to the Board during the Executive Session.

TREASURER

REPORT

Truancy Program

Habits

Reduced

TREASURERâ&#x20AC;&#x2122;S REPORT

REPORT

Increasing

Valuable

Education

(THRIVE)

Mr. Vern Moore, Assistant Superintendent of Special Program Services, introduced the presentation. Mr. Bob Macy, District Attorney for Oklahoma County, talked about the need for school rules and discipline. He said that crime, especially robberies and murder, is predicted to increase and 14, 15, and 16 year olds are becoming increasingly involved. Mr. Macy spoke in favor of continued funding for a city-wide Truancy Center. He introduced Pam Harrell, who talked specifically about the Center's activities and accomplishments. Ms. Pam Harrell, District Attorney's Office, gave details of what the program has accomplished since the beginning of this school year. She said that several cities across the nation have begun to replicate the THRIVE program. She encouraged upholding the programs which bring together outside agencies who helped provide services that the district can't and shouldn't provide. The bottom line of her information was that $25,000 is needed to finish out the school year. Mr. Leo Hise asked if this program could be covered by another agency that was funded by the United Way. Also, he suggested checking with the Secretary of Education regarding the new Crime Bill which was passed.

Pam Harrell said that they had not approached United Way since the United Way has been cutting back on the programs they serve each year. She did say she had been doing research on the Crime Bill. Mr. Hise asked Dr. Mason to go through the Council of Great City Schools for help in obtaining contacts with the Department of Education. Mrs. Thelma R. Parks asked if there was a plan to locate one of the Centers in the northeast quadrant in the future? Mrs. Harrell said they would like to move there next, but they must be able to provide adequate resources at the same time. Mrs. Parks said that she would help in locating persons or sites because of the large number of students that walk the streets during the school days.

Mr. Macy said that his dream was to have four centers, so that an officer anywhere in the City, could pick up a child and drop him off in a matter of minutes. If they can get the funding they will open more centers. He said the program is a great investment, if they can keep the kids in school and help them to graduate from high school. Mr. Wayne Dempsey gave some instances of terrible crimes that have been committed in this area. He thanked Mr. Macy and Mrs. Harrell for sharing with the Board their concerns and the good the program is doing, because it further points out a real need to focus on juvenile crime, education, alternatives to crime, delinquency, and drug abuse in this community. He said we might need to go to the citizens with a sales tax to support programs for juveniles and education for children.

SUPERINTENDENT REPORT THRIVE Program

569.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 1994

M-6 SUPERINTENDENT'S

REPORT

(continued)

Mr. Bogle said he felt this was the best bargain in town in regards to a program that would address the grass roots, on a problem the district has been struggling with. Dr. Mason expressed her appreciation to Mr. Macy and Ms. Harrell for the report. She then introduced Ann Allen, Principal, Emerson Alternative Education Facility, who gave a report on their programs.

Emerson Alternative Education Program Review

Emerson Alternative Education Program Review Presented by Ms. Ann Allen, Principal

Ms. Ann Allen gave an overview of the programs that come through the Alternative Education part of the district. The main programs are Outreach, Metro and SAGE. Also, Alternative Education Facilities, the new Approved Program, GED for both sixteen and seventeen year olds as well as adults, evening high school, a CARE program which is a collaboration, A.B.E., ESL and the premier program. The Thunderbird Academy. The goal of the Alternative Education Program is to prevent an increase in the number of students who drop out of school for various reasons, and to increase the number of students who are graduating from high school. The Outreach Program provides services to students who are pregnant and parenting teens. 345 students were enrolled last year. The Metro Program is designed to remediate the behavioral problems of students sent to them by other Oklahoma City Schools. It helps suspended students or student who have other adjustment needs to learn how to operate within an educational society instead of being dropout statistics. There were 392 students enrolled in the program last year. The GED Program is held in 25 sites and trys to promote the academic achievement of persons seeking an alternative way of obtaining a high school equivalent. The Evening Night School is a program designed to help students who are behind in their credits and need an alternative to complete high school in their traditional school. Last year 956 students were enrolled in the classes at John Marshall, Grant, and Star Spencer High Schools. The Home Bound Programs are designed to help students deal with longterm illnesses which prohibit them from attending school. Three certified teachers go into the homes for schooling. There were 45 students served last year. The Alternative Education Facilities deal with students who have chemical, psychological, or social problems, and are unable to attend high school, but are in some other the program. These programs are served by a district certified teacher. There are 14 sites which last year served 2700 students.

Adult Basic Education serves those students, mostly adults, in reading and writing. These sites are in 42 areas around the City, and last year 1500 students were served. English as a Second Language is a program focused on foreign born students. Last year 500 students were served, mainly Spanish and Asian. One of the new programs is the APPROVE Program which stands for Alternative Program from Probation to Retraining Opportunities for Vocations and Education. It is a collaboration between Metro-Tech, Emerson, JTPA, and the Juvenile Detention Bureau. The mission is to meet the diverse needs of students with serious anti-social behaviors. The program is housed at the SAGE site. The SAGE Program is one of the most important programs. SAGE stands for Skill and Academic Grant Education, and is a collaborative effort between Metro-Tech and Oklahoma City Public Schools. The program addresses the needs of students who are truant or low motivated. Last year 162 students were served.

570.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 1994

M-7

SUPERINTENDENT'S REPORT (Continued) The CARE Program is a collaborative effort between Care for Change and the Oklahoma City Public Schools. These students require intense counseling and additional treatment that is not be available through the regular school day. The ThunderBird Day Academy will begin in two weeks. The program is a collaboration between the National Guard Armory and Oklahoma City Public Schools. It is entirely funded through a Juvenile Justice Bill. This behavioral intervention program is a highly structured boot camp, and the mission is to return the out-of-school student to a public school after appropriate intervention.

Dr. Mason next introduced Accreditation Report. 3.

Dr.

Guy

Sconzo

who

made

the

School

School Accreditation Report Presented by Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division

School Accreditation Report

Dr. Sconzo announced that all of our schools are accredited by the State Department of Education for the 1994-95 school year. Four of the schools have been accredited with deficiencies, that have been remedied. Six of the schools have been accredited with warnings pertaining to achievement test scores. These warnings will be eliminated this spring. 4.

The Oklahoma City Community-School Liaison Program

Presented by Mr. Vern Moore, Assistant Superintendent, Special Services Division

R. #74 APPROVAL OF OKLAHOMA CITY COMMUNITY-SCHOO MOVE FOR APPROVAL OF THE OKLAHOMA CITY COMMUNITY-SCHOOL LIAISON PROGRAM LIAISON AS PRESENTED. PROGRAM MOTION: SECOND:

Terri Silver Frank Kellert

ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

7-0.

Prior to the vote, Mr. Moore gave an overview of the proposal. The intent is to identify all of the students in the minority areas: African/American students, American Indian students, Asian students, and Hispanic students. The programs will be set up to provide diverse services for these students. Included will be an opportunity to involve all segments of the community including various advisory boards, PTA's, and the related district communities. The persons that will serve in the capacity of liaison will be present employees of the district. Space for these programs will be in high schools, with possibilities of Douglass, Capitol Hill, Northwest Classen, and U.S. Grant. The basic goal of the program is to provide an opportunity for our communities to meet with school personnel, voice concerns, express needs, and attempt to satisfy the desires of the community. Mrs. Thelma R. Parks questioned where the Asian group would be located. Mr. Moore responded that the proposal was for Northwest Classen High School. Mr. Ron Bogle congratulated Mr. approach to this problem.

Moore and staff for their creative

571.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 1994

M-8 SUPERINTENDENT'S REPORT (Continued)

Mr. Wayne Dempsey said that the Board should be mindful of one group who is consistently overlooked with respect to children who are disadvantaged. He reminded the Board that low-income, disadvantaged, white children from very poor homes and neighborhoods in this community receive very few services of any kind. Mr. Leo He felt than to need to

Hise mentioned that schools and communities have common goals. this program was a way to build trust in the community rather provide a service. He felt there were some assumptions that be corrected.

Mr. Moore said this was a starting point, and after a period of time with the appropriate resources, they would probably be able to set up a program that would meet all of the children's needs.

Revocable Permit;

Federal Aviation Administration and 1-89

A temporary revocable permit between the Federal Aviation Administration - Mike Monroney Aeronautical Center and the Oklahoma City Schools for the use of space at the center for Southeast High School students for 14 days. Also, for approval of the final agreement when completed that will provide for the use of the space for educational purposes for up to 120 days.

a. #75; APPROVAL OF RESfOCABLE PERMITS (FAA AND 1-89}

MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF THE RECOMMENDATION OF REVOCABLE PERMITS. ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED

INTRODUCTION â&#x2013;ĄF NEW DISTRICT ADMINISTRATORS

Bogle, Silver, Parks, Hise, 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

Introduction of new district administrators.

Ms. Lynnell Harkins, Director, Personnel Services Division, introduced the following new administrators for the 1994-95 school year: Dr. Linda Toure, One of the Directors of Elementary Schools Dr. Troy Vincent, Director of Middle Schools Mr. Gary Blevins, Principal, Buchanan Elementary School Mr. Jimmy Dew, Principal, Star Spencer High School Mr. Ronald Faircloth, Principal, Capitol Hill Elementary School Mr. Warren Gardner, Principal, Moon Middle School Mr. Ron Larchick, Principal, Hoover Middle School Ms. Roxie McBride, Principal, West Nichols Hills Elementary School Dr. William Scoggan, Principal on Special Assignment Mr. Michael Brown, Dean of Students, Star Spencer High School Mr. James Paschal, Dean of Students, Classen High School Mr. Nathaniel Allen, Assistant Principal, Hoover Middle School Mr. John Bernardello, Assistant Principal, Moon Middle School Ms. Jeannie Cox, Assistant Principal, Columbus Elementary Mr. Roy Howell, Assistant Principal, Douglass High School Ms. Reba Kemp, Assistant Principal, Bodine Elementary School Ms. Linda Matthews, Assistant Principal, Eugene Field Elementary School Ms. Alice Niemeyer, Assistant Principal, Gatewood Elementary Ms. Linda Wolfe, Assistant Principal, Grant High School Ms. Betsy Davidson, Acting Assistant Principal, Jackson Middle School Dr. Annette Murphy, Acting Assistant Principal, Rockwell Elementary School Ms. Shirley Schlagel, Acting Assistant Principal, Star Spencer High School

573. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 1994

M-3 BOARD

MEMBERS'

BUSINESS/COMMENTS

Board Policy B-34: RECORDS ACT)

(continued)

PUBLIC ACCESS TO SCHOOL DISTRICT RECORDS (OPEN

Mr. Dempsey asked if the Board was required by statute to put the entire procedure for complying with the Open Records Act in policy or if this was another one of the cases where regulations would suffice? Mr. Hise said his feelings were that when dealing with public access, the policy has to be very explicit. Mr. Dempsey said his only concern was that there should be some uniformity in terms of what the Board is going to do and how they do it. He felt the final revisions submitted by Mr. Bogle were appropriate.

Mrs. Parks called their attention to Page 2 of 5, Copy and Search Fees, and asked if they needed to establish what a reasonable fee was on documents for patrons.

Ms. Linda Johnson said the fee was included in the regulation and was twenty-five cents per copy. Ms. Silver requested that on Page 3 of 5, the statement "agreed upon by the requesting party and the school system" be left in the policy. And, on Page 4 of 5, second line, she wanted the a left out of the sentence. Mr. Bogle asked that the first sentence on the first page be reworded. Board Policy B-42:

SCHOOL BOARD MEMBERSHIPS

Mr. Kellert expressed his desire to stay with the original version of Policy B-42 instead of making the changes suggested. It was agreed to use the original version. Board Policy B-43: LEGAL REPRESENTATION FOR ADMINISTRATORS, BUILDING ADMINISTRATORS AND PRINCIPALS Mrs. Silver asked that Policy B-43 be left as is instead of making the changes suggested. This was agreed upon.

Board Policy B-44:

BOARD RELATED SERVICES

Mr. Dempsey suggested Option 2 on B-44.

This version was agreed upon.

COMMENTS

Mr. Wayne Dempsey said that he was very pleased to hear that Board members were making new appointments to the Equity Committee and that the committee would be about it's business of carrying its charge from the Board and making timely reports back to the Board of Education. Also, he expressed concern that in certain high schools, because of low numbers of children enrolling in Advanced Placement classes, some of the AP classes were being cut. He felt the district should do something, but not cut classes. Mr. Dempsey also discussed his recent participation in the Oklahoma City Human Rights Committee workshop on Youth, Education and Violence. He stated the district should begin to work with other agencies, organizations and government entities and come up with a coordinated approach to solving some of the problems that confront society. He served on a panel with a state senator and understood the legislature is not serious about education or youth problems. He said the community somehow seemed to believe that the schools are responsible for gangs, violence, drugs. He said that was a responsibility the district should not take.

574.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 1994

M-4 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mrs. Thelma R. Parks told of three district employees that had suffered a loss. Last week Mr. Jim Quiett, Project Planning Manager at the Service Center passed away. This past Saturday, Monica Moham, the daughter of Mr. John Moham, a recently retired counselor at Grant High School, and Mrs. Lavenia Moham who is presently serving as the counselor at Douglass, and Tannico Moon, daughter of Mrs. Gloria Jean Moon, one of our teachers at Jackson Middle School were both killed. Mrs. Parks asked that the Board send condolences to each family.

Last weekend Mrs. Parks said she attended the Soul Bowl Football Classic between Douglass and Millwood High Schools. She was pleased with the efforts of the staff, parents, and students who made the event a success. Mrs. Parks said she visited Star Spencer High School recently. She complemented them on their efforts even though they lost all of their administrative staff from last year. Also, she reported that she went to a national convention and brought back information concerning character and values. There is a national move to help our children understand and develop proper values. She announced that there will be a character conference in Oklahoma City on October 16, and the district would have representation attend the conference. Also, she mentioned a multi-cultural education workshop where she hoped we would have representation.

Mr. Tom Yeargain announced that students from Southeast High School held classes at the Federal Aviation Administration today. He noted it is a 20 mile round trip, but the students are taking it in stride. He praised the facility and personnel from FAA, and congratulated the Board and Superintendent for taking the initiative and completing the furniture move in one day. He invited Board members to visit the FAA facility and Southeast High School. Mr. Ron Bogle said the district would benefit from finding partnerships such as this throughout the community. He stressed that we should continue to develop these partnerships. Mrs. Parks told of an having parents come to from 4:00 to 5:00 p.m. from the leadership of

innovative activity at Moon Middle School in the school for orientation on Sunday afternoon About 200 parents attended. She said this came Mr. Warren Gardner and Mr. John Bernardello.

Mr. Leo Hise said he attended the memorial service for Mr. Quiett on Saturday. On Sunday afternoon a welcome picnic was held at Fillmore Elementary School which was well attended by patrons and students.

CITIZENSâ&#x20AC;&#x2122; COMMENTS

CITIZEN S' 1. '

COMMENTS

Rebecca Whitehead, patron of Hoover Middle School, spoke of an incident in which her son was attacked during gym class. The teacher was not present. It had come to her attention that the administration was putting out information that her son had provoked the attack, and that was not acceptable to her. She read a letter she had received from Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division.

For the record, Mr. Ron Bogle said he had not received copies of any letters, and made it clear he wanted to be kept informed on this situation. 2.

Mr. Jonas Mata talked about the positive aspects of Youth Cornerstone, which sponsors the THRIVE program and its work with problem young people.

Sergeant Jim Torres, Oklahoma City Police Officer, talked in favor of the THRIVE Center and how the program helped with juvenile problems and reduced truancy.

Mr. Felipe Canelo, patron, talked about the need for quality education and additional Hispanic services within the district.

575.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 1994

M-9

SUPERINTENDENT'S REPORT (Continued) Mr. Leo Hise welcomed the new administrators on behalf of the Board.

Remarks Dr. Betty G. Mason said the Board should know that the Oklahoma City School District still does not charge for transfers out of the district nor do we charge for transfers into the district. She also announced that as of September 9, the enrollment was 38,700 students. Dr. Mason announced that she would be retiring from the school district on June 30, 1995, and asked for continuing support as she finished out her tenure as a public school administrator.

Mr. Jemal Abdul Aziz, a Muslim representative, presented Dr. Mason with a copy of the Holy Koran that came from Saudi Arabia. He expressed his appreciation to Dr. Mason for her efforts as the Superintendent. P U R C HASING MOTION: SECOND:

AND

GEN E R A L

B U S I N E S S

Wayne Dempsey Ron Bogle

R. #76 APPROVAL OF PURCHASING AND GENERAL BUSINESS

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEM A, B/ ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

7-0.

Extend Prices and Purchase Additional Quantities; Services Division

Child Nutrition

Extend Prices & Purchase Addn’1. Approval to extend prices and purchase additional quantities of Quantities: CN£ products specified on Quotation 8227 (Frozen Items I), Quotation 8226 (Dry Goods) and Quotation 8233 (Frozen Items II) for use by Child Nutrition Services in all cafeterias. (Bids previous approved by the Board at the meeting of July 11, 1994.) These extensions, in the total amount of $427,000.00, are being requested due to the increased participation and the frequency of items being served on the menu.

School Board Liability Associates, Inc.

Insurance

Policy;

Meyers-Reynolds

& School Board

Liability Insurance Policy Meyers-Reynolds Continuation of school board liability insurance policy from Meyers-Reynolds & Associates, Inc. for an annual premium cost of Associates, Inc. $14,684.00, to be charged to account #000-2311-000-000-0000-000002. Effective date September 10, 1994.

Computer Purchase; Vocational Programs, Career Resource Center, and Vocational Computer Resource Labs

Purchase of computers for use in vocational programs, career resource center, and vocational computer resource labs in district middle and high schools. Prices, models will be as previously approved by the Board (June 29, 1994 and August 29, 1994 Board meetings.) The total cost, $198,191, has been approved for Carl Perkins federal grant funds. UNFINISHED (NONE)

BUSINESS

Computer Purchae

575.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 1994

M-10

NEW

BUSINESS

(NONE)

M E M B E R S'

BOARD

COMMENTS

Mr. Wayne Dempsey said the Board should take to heart the information about the THRIVE Program and take a very close look of where the district could go in the future. Also, he asked when and if there would be any action on the appointment for the Board of Directors of the Oklahoma State School Boards Association. Mr. Ron Bogle expressed words of appreciation to Dr. Betty G. Mason for her service to the District. Mr. Frank Kellert echoed what Mr. Bogle had said about Dr. Mason and hoped she enjoyed the rest of the year. Mr. Leo Hise suggested that staff is the Superintendent of Schools will soon be available on what the of Superintendent. Mr. Hise also be on the next Board agenda.

#77 APPROVAL FOR EXECUTIVE SESSION 3:43 P.M. 'f

EXECUTIVE

MOTION: SECOND:

remember every morning that Dr. Mason and the leader. He said information Board will do in filling the position said that the OSSBA appointment would

SESSION

Wayne Dempsey Ron Bogle

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; (B) NEGOTIATIONS WITH EMPLOYEE GROUPS; AND (C) DISCUSSION WITH LEGAL COUNSEL CONCERNING LITIGATION IN THE UTILITIES AND PIPELINE COMPANIES VS THE STATE EQUALIZATION BOARD CASES CURRENTLY IN THE COURT OF TAX REVIEW AND STATE SUPREME COURT.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

RETURN

R. #78 RECONVENE IN â&#x2013;¡PEN SESSION 11:12 P.M.

MOTION: SECOND:

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board went into Executive Session at 9:4

OPEN

SESSION

Thelma R. Parks Wayne Dempsey

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board returned to Open Session at 11:12

577.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 1994 M-11

I N

OPEN

SESSION

MR. LEO HISE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; AND (B) NEGOTIATIONS WITH EMPLOYEE GROUPS. MOTION: SECOND:

Wayne Dempsey Thelma R. Parks

MOVE FOR APPROVAL TO JOIN THE OKLAHOMA STATE SCHOOL BOARD IN THEIR LAWSUIT REGARDING THE PIPELINE SITUATION FOR A COST OF $500.00; ALSO THAT GENERAL COUNSEL BE INSTRUCTED TO FILE A FRIEND OF THE COURT BRIEF WITH THE SUPREME COURT IN AN EFFORT TO REPRESENT THE INTERESTS OF THIS DISTRICT.

Mr. Mrs. Mrs. Mr.

ROLL ClkLL

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

R. #79 APPROVAL TO JOIN OSSBA IN LITIGATION AGAINST PIPELIf AND UTILITY COMPANIES

aye aye aye

MOTION CARRIED 7-0. ADJOURNMENT

There being no further business, the meeting adjourned at 11:15 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

inute Clerk

Mi [inute s xtes

app approved

by the , 1994.

Board

Education

this

day

Witness my hand and seal of this School District this Chjh , 1994.

â&#x20AC;&#x201D; day

Clerk, Oklahoma Cfity Board of Education (SEAL)

R. #80 ADJOURNMENT 11:15 P.M.

578.

/ >

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM ADMINISTRATION

(AUDITORIUM),

BUILDING,

900

NORTH

KLEIN,

MONDAY,

SEPTEMBER 19, 1994, AT 7:00 P.M.

PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 ^frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District

President Vice President Member Member Member Member

ABSENT:

Tom Yeargain, District 7

Member

T O

CALL TO ORDER

ORDER

Mr. Leo Hise called the meeting to order, gave the invocation and led the pledge of allegiance.

CALL

ROLL

ROLL CALL

Roll Call established that six (6) members of the Board were present.

MEMBERS'

BOARD

BUSINESS/COMMENTS

Business

Consideration of a petition by Arcadia area residents to call an annexation election to determine whether the Arcadia attendance area should be annexed from the Oklahoma City Public School District to the Edmond Public School District (Title 70, O.S., Supp. 1994, Article 7-101)

MOTION: SECOND:

Ron Bogle Terri Silver

MOVE THAT THE BOARD TABLE THE ACTION ON THE PETITION TO CALL AN ANNEXATION ELECTION FOR ARCADIA RESIDENTS UNTIL THE SECOND MEETING IN OCTOBER. ROLL CALL

Mr. Bogle, Mrs. Silver, Mrs. Parks,

MOTION CARRIED

aye aye no

Mr. Mr. Mr.

Kellert, Dempsey, Hise,

aye no aye

4 aye, 2 no.

DISCUSSION

Mr. Ron Bogle said due to significant information that had seriously challenged other information that was central to the decision on the Arcadia issue he felt the issue should be tabled. Mrs. Thelma R. Parks asked Mr. Bogle if he was in a position to share this information in terms of a need to postpone the motion?

BOARD MEMBERSâ&#x20AC;&#x2122; BUSINESS/COMMEN

R. #81 TABLE MOTION TO CALL AN ANNEXATION ELECTION FOR ARCADIA

579.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994

M-2

BOARD MEMBERS' BUSINESS/COMMENTS (CONTINUED) Mr. Ron Bogle explained as the representative from District 1 and the area that includes Arcadia, that the Board recognizes the attendance at tonight's meeting is representative of patrons from the affected area. He said the postponement should not be viewed as any kind of a stalling tactic, but resulted from new information in the Board packet regarding the financial considerations related to this decision which is in conflict with information presented to the Board last spring. He requested this postponement in order to be able to understand the differences in these numbers, which are significant. He felt that postponing for three weeks would give Board members a chance to analyze the conflict in the information. Mr. Frank Kellert stated that he received information this afternoon which he faxed to Mr. Rise and Dr. Mason, which he felt sure was going to be distributed this evening. It involves a third set of figures that do not match with either of the other two. Before the Board makes a decision, he felt the Board should be able to at least agree on what the facts are, and right now that discrepancy makes it difficult to make a responsible decision.

Mr. Wayne Dempsey said the reason he voted against tabling this issue was because of its divisiveness. It will probably not just divide a community, but will divide the whole Oklahoma City School system. He felt the Board should take a stand one way or the other in terms of deannexation, not just for Arcadia, but for all the other groups that have requested deannexation. The delay of three weeks, although it may be felt by some to be very important, does not deal with the central issue. The issue is not dollars. There is a principal far greater than dollars involved in this move for deannexation. No matter what anyone says, or how they look at it, everybody in this room knows what the real issues are. He said the Board should be honest and consistent with this issue as they have been with every request for deannexation that has come to the Oklahoma City School Board. Mr. Bogle stated that normally a tabled motion did not allow for discussion, but since discussion was being allowed, he felt he needed to counter Mr. Dempsey's comments. Central to this question has always been the benefit of the families and the children at Arcadia, and to imply otherwise is an incorrect implication. As members of this Board, they have a financial respqnsibility to this District. When tremendously conflicting information from the staff is presented about financial matters, the Board has a responsibility to sort those issues out. The Arcadia issue is not just a financial issue. It is and always will be an issue about the quality of life for the children in the District. But, if the Board doesn't pause and try to understand the differences in these reports and how these reports were generated, then they are being irresponsible. A three week delay to understand these figures is merely an appropriate response to their role as Board members for this District. This delay should not be seen as anything other than an effort to be absolutely certain that the Board is being responsible for the finances of the Oklahoma City Public Schools. His belief is that the patrons understand this.

Mr. Leo Hise wanted to clarify that normally there is no discussion on a tabled motion. However, they are under Board Member's Business at the present time so the Board does have latitude to make comments.

580.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 M-3

BOARD MEMBERS' BUSINESS/COMMENTS (continued)

Mrs. Parks stated that her opposition to postponement was the large number of people here who were informed that this would be on tonight's agenda. She didn't know whether those in attendance were for annexing or against it. She asked to see the hands of those who were here supporting the annexation, and those who were against it. She said it appeared to be half and half, and thanked the people for voting. Mr. Rise said the Board has received communications from the Superintendent of Edmond Schools asking for a meeting on this particular problem. He stated they were reviewing the issue of an election to determine whether the citizens of Arcadia should deannex themselves from the Oklahoma City School District, an item which they were entitled to petition this Board. Mr. Hise said he wanted to ensure that they meet with all parties concerned before they made a final decision. Mr. Dempsey brought up the matter of the Hartsdale School District. He said that since being on the Board, the Board never met with the Mid-Del School system. Mr. Hise stated for the record, the Hartsdale patrons never petitioned the Board of Education of Oklahoma City. They went to the State Legislature. Mrs. Parks asked if the Edmond School District was wanting to meet with the Board or with representatives of our Board. Mr. Hise said he believed it was representatives, and he would be appointing three people to meet with the Superintendent and members of the Edmond School Board.

Consideration to elect a representative to serve on the OSSBA Board of Directors as the District 6 representative for Oklahoma City Public Schools, beginning November, 1994, for a 2 year term.

Mr. Hise said that at the request of a Board member, he was pulling item Number 2.

Request approval of recommended revisions to Board Policy B-24: BOARD MEETING PROCEDURES.

MOTION: SECOND:

Terri Silver Mr. Kellert

MOVE FOR APPROVAL OF POLICY B-â&#x2013; 24, BOARD MEETING PROCEDURES, AS RE

ROLL CALL

Mr. Bogle, Mrs. Silver, Mrs. Parks,

MOTION CARRIED

aye aye no

Mr. Mr. Mr.

Kellert, Dempsey, Hise,

aye no aye

4 aye, 2 no.

DISCUSSION Mrs. Thelma R. Parks asked if the information in their packet relating to this item came from Legal Counsel?

Mr. Darrel Shepard, Board Clerk, said he placed the information, which came from Robert's Rules of Order Revised. Mrs. Parks expressed thanks for the information and noted it cleared up what she had been asking for.

R. #82 APPROVAL OF BOARD POLICY B-24: BOARD MEETING PROCEDUl

581.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994

M-4

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) 4.

Request approval of recommended revisions to Board Policy B-33: SUSPENSION OF POLICIES.

Mr. Hise announced that Loree Schrank was signed up to speak on this item.

CITIZEN COMMENT 1.

Mrs. Loree Schrank expressed concern about the suspension of policy that the Board was to consider. She asked why the Board bothered to have policies and regulations if they can be suspended whenever it's convenient.

I- #83 APPROVAL OF MOTION: 3OARD POLICY â&#x20AC;&#x153; SECOND: i-33: SUSPENSION )F POLICIES

Ron Bogle Frank Kellert

MOVE FOR APPROVAL OF POLICY B-33, SUSPENSION OF POLICIES, AS RE'

Mr. Bogle, Mrs. Silver, Mrs, Parks,

ROLL CALL

MOTION CARRIED

aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Hise,

aye aye aye

6-0.

DISCUSSION For the record, Mr. Bogle said he felt it should be noted that this is actually a strengthening of the Policy as it stands. A simple majority would allow for easier suspension of policy, so this change, in fact, raises the stakes in what is required to suspend policies. He felt it was an appropriate move.

4OTION FAILED 3N BOARD POLICY )-21

'X Request approval of recommended revisions of new Board Policy D-21: MINORITY BUSINESS ENTERPRISE ASSISTANCE.

MOTION: SECOND:

Wayne Dempsey Thelma R. Parks

MOVE FOR APPROVAL OF NEW POLICY D-21, ASSISTANCE AS REVISED.

ROLL CALL

Mr. Bogle, Mrs. Silver, Mrs. Parks,

MOTION CARRIED

no no aye

MINORITY BUSINESS ENTERPRISE

Mr. Mr. Mr.

Kellert, Dempsey, Hise,

no aye no

2 aye, 4 no.

DISCUSSION

Mr. Ron Bogle asked about procedures. He asked if the new information from the last reading was underlined? Also, whether a substantive change such as introduced in this policy, created the need for additional time to evaluate the policy? He said that substantive changes in a policy has in the past required that the Board postpone action, and this seemed to be a substantive change to the original language. Mr. Leo Hise asked Mr. Darrel Shepard, Clerk of the Board, to respond to Mr. Bogle's question.

582.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994

M-5

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mr. Shepard said that this policy has been in twice before. When the Board makes changes after two readings, the policy is brought for action with the last changes. These are substantial changes, but he thought it would be the Board's prerogative to either postpone or take action at this time.

Mr. Bogle recalled that the first appearance of this policy was quite detailed, and there was consideration given to taking some of the implementation steps out of the policy and putting them into regulations. When it came back it was considerably simplified over the first reading. Now it has come back with some of the original items reintroduced at the policy level. Mr. Bogle said he was having trouble fitting this in the normal, predictable procedure which they follow in reviewing and approving policies. Mr. Wayne Dempsey stated that the language in question was in the first policy and then it was taken out for the second reading. He specifically asked that the language be placed back again when the policy was brought for consideration again. He said his exact words were, "if the policy does not state what the intent is, then it's really not a policy." The language shown was pulled from the regulations and placed back in the policy. Mr. Frank Kellert said he felt Mr. Dempsey was right, and there had been a discussion. As author of the policy it was Mr. Dempsey's prerogative to put the underlined section back into the policy language, so he didn't think any of them were seeing it for the first time. On the other hand, Mr. Kellert agreed with Mr. Dempsey that this district certainly should commit itself to a level playing field for all contractors. He found in the underlying language, at least in his opinion, that there is a presumption that the playing field, in fact, is not level. If there's anything that's being done in the Board's process of selecting the lowest and best bid that eliminates or discourages any qualified contractor, whether a minority business owner, a small business owner, or any other category, then we're compelled to hear what those issues are. Mr. Kellert said he had not heard that we were doing anything specifically in our practices that would eliminate any contractors. However, to either lower qualification standards or in this case, create an unfair pricing advantage for any group, whether minority, small businesses in^ general, or any other group, would discourage other qualified contractors from submitting a bid. He didn't feel the proposed policy was in the best interest of this Board or this district, which has a financial responsibility to acquire and accept the lowest and best bids. The definition of "lowest and best" is fairly fluid from time to time, and there's some discretion that can be used. But to say there aren't enough of any type of contractors, small business, minority, or anyone else, and then to immediately create a pricing advantage for them in the face of other contractors who also may be well qualified, would do the reverse of what the Board was trying to do. This proposed policy would discourage some qualified contractors from submitting the lowest and best bids. He said he could not support the motion as written. Mrs. Parks said the policy had been before the Board on two different occasions. She said that we have accepted bids before that were not the lowest and perhaps, maybe, not the best. We discussed this policy at length before and we were sure that the language that was brought last time was in compliance with the law. If this is not true, then she wished that this would be corrected at this time. The proposed language providing for a percent of the business being allowed for certain contractors was she felt this was within the law.

Mr. Kellert stated that he did not want to be misunderstood. There was nothing that is outside the law in this policy. He felt the policy would simply show the intent of the Board if they wished to create a situation where they gave advantages to certain contractors over others. Mrs. Parks asked why these issues were not brought up in previous discussions. They could have incorporated whatever the opinions of the Board members were into this policy.

583.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19^ 1994 M-6

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Mr. Dempsey stated that the proposed language was lifted directly from the State Minority Assistance Act. The State Legislature, he believed, in 1990-91, by then Senator Vickie Miles-LaGrange. It was passed by the Oklahoma Legislature. The State of Oklahoma recognizes that there is not a level playing field for minorities in the contracting business. He said the language specifically asked to be included in this policy. What it says is that if at least 10% of the business does not manage to fall into the realm of the various minority groups as identified, then the Board may provide a 5% preference. It does not deal with set asides or any of those things which have been deemed by the law to be unconstitutional. This particular language has stood the test of the law, not only in Oklahoma, but across this country. The Legislature this year went even a step further in that they recognized this language is not being implemented by political jurisdictions across this state. They are requiring this year, for the first time both the City of Oklahoma City and the City of Tulsa to do disparity studies because they don't believe the studies have gone far enough in terms of meeting the intent of this law. He agreed with Mrs. Parks that this language has been in and out of the proposed policies; it's also been debated fully by the Oklahoma Legislature and it's the language that the State government uses with respect to State contracts and purchasing. Mr. Dempsey said that what we're really doing here is adopting State law. Mr. Hise said that Mr. Leonard Benton was here to speak on this issue He offered apologies for overlooking him.

CITIZEN COMMENT 1.

Mr. Leonard Benton, Urban League, said the representatives that had been here with him before had the opportunity to dialogue with the staff of the Oklahoma City School District, and that they endorse this particular plan. As Mr. Dempsey has indicated, it certainly was consistent with State law. He encouraged the Oklahoma City Board of Education and supports their interest, and said that beyond the policy, the Urban League is looking to work with the Board in a very diligent manner in terms of helping to identify, certify, and to cause minority contractors to participate under this policy. He said to his knowledge, with the Board's favorable action they would become the first major public institution other than the State Legislature that has provided the bold leadership that is required to assure that the playing field is indeed level. This is a policy that will enable and empower more minorities to do business with the Oklahoma City School District. Also, the action and leadership of the Board would give encouragement and impetus to other public institutions in terms of what they need to do in this community to assure that minorities have a fair share of business opportunities. He supported the Board's interest and effort and encouraged their favorable adoption of this policy.

Mr. Ron Bogle said from the beginning he has agreed philosophically with this policy and supports the intent of what it is trying to do. His questions are to help him understand some of the language in the final paragraph. Before he voted he would like to spend a few minutes taking these sentences apart. He said the information about the State laws was helpful and he appreciated Mr. Dempsey sharing that. He said his only misgiving was that they were not making the circle any larger and including disadvantaged businesses and women-owned businesses and other kinds of groups. Philosophically, they should be looking at a lot of small businesses that are trying to make it. He understands from his experience in other activities that a lot of our minority owned businesses are owned by ladies and gentlemen who have not had opportunities to gain marketing savvy or other kinds of business skills. So, he agreed philosophically with what they were doing. The sentence he stated he needed to understand is; "The Superintendent shall from time to time adopt regulations and procedures in order to ensure compliance with state law and review the regulations with the Board of Education." He did not know exactly what that means.

584.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 M-7

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mr. Dempsey said the policy initially was many pages long. It included all of the procedures on how to certify businesses, the definitions, all the information from the state law. During last week's discussions, Mr. Kellert said they probably should look at the regulations when they look at this policy, because something this important should not be done without the regulations as well. Mr. Dempsey's felt that from time to time the Board would want to look at those regulations just to determine that they comply with the spirit and intent of the policy. That may be once a year, once every two years or may be never. That language was put in here to ensure to all citizens who read these policies that the Board of Education is very serious about the implementation. With respect to Mr. Bogle's other comment, Mr. Dempsey said he called to get feelings from people in the legislature who were responsible for the Minority Assistance Act as to why specific definitions were used and groups chosen were chosen. The response he got was that generally speaking this was the language that best suited the intent of the legislature. A real illustration was given to Mr. Dempsey by a former legislator who reported that in 1990 when they were trying to incorporate women into the policy, the State of Oklahoma did in fact meet its target of doing approximately thirty million dollars worth of business with minority companies. But, less than a hundred thousand dollars of that business was done with true minority firms. The rest was done with women only, and in many cases they found that the women could be linked back to other companys' incorporation. So the legislature tried to change that and chose this language. Mr. Bogle noted he would not sign a contract he doesn't understand and he would not vote for a policy he didn't understand, saying he would still genuinely confused about the language. He asked if the sentence that he read and Mr. Dempsey discussed were necessarily relevant to this policy, or is a general statement about regulations and procedures that will be reviewed from time to time to make sure they are in compliance with state law? Mr. Dempsey explained that he thought it was his best attempt to say that we know that the meat of the policy is in regulations, but from time to time the Board would look at those regulations to make sure the regulations were consistent with what the Board is attempting to do. Of all the sentences in the new language, or the returned language, it's probably the sentence that has less real bearing in terms of the substance of the policy. But^ it really grew out of Mr. Kellert's comments about policies and regulations coming together. On something this important, we need to see what the regulations are as well. Ms. Linda Johnson was called to the microphone. She said the language in question was recommended by Mr. Jon Sellers, Legal Consultant. One suggestion would be just to take out "from time to time." Mr. Bogle said that now it reads regulations and procedures in order law," which is a good sentence. Mr. on to the next sentence. How does first?

"the Superintendent shall adopt to ensure compliance with state Bogle asked if she could take him the next sentence relate to the

Ms. Johnson replied that the attorney would need to explain, as it was more difficult.

Mr. Bogle said he was trying to understand the relationship between the first sentence of the new paragraph and the second sentence. Mr. Jon Sellers, Legal Consultant, said the second sentence was intended to state with specificity that the Board wants to comply with state law regarding the percentages. In restating the sentence, Mr. Bogle said "those regulations and procedures shall provide for a 5% bid preference in the event funds expended on minority business enterprise is less than 10% of the total funds expended." He asked if state regulations and procedures currently call for a 5% advantage. Mr. Sellers said for each percentage point above the 5% minority participation the bid preference goes down a percentage point, and that the district would be doing exactly what the state is doing.

Mr. Wayne Dempsey said the state's and district's regulation specifically state for every percent above the 5% the bid preference goes down.

'5^

585.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 M-8

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Mr. Leo Hise said that the State Legislature enacted a law and asked Mr. Sellers what the statute was. Mr. Sellers said it was 74OS 1990 and was administered by the Board of Affairs with minimal exempt agencies. Mr. Hise said that Oklahoma State School Law did not stipulate that particular law. Mr. Sellers said the state statute was directed toward state agencies only and did not mandate that school districts adopt this type of policy. Mrs. Terri Silver said she had called the State Chamber of Commerce and inquired what they considered to be a minority. She was told she would need to call each individual agency, as the definition varied from agency to agency. Mr. Dempsey said Mrs. Silver's statement was true even down to how agencies determine the validity of claims of Indian tribe membership. Most agencies have attempted to follow Federal guidelines. The State Department of Transportation is exempt because most of their funding is Federal and is more stringent. Mr. Dempsey said the State Office of Public Affairs is the designated purchasing agency for the State, handling State contracts and construction. The authors of the original legislation told Mr. Dempsey they did not adopt by reference school districts or municipalities in this act, but hoped those entities would follow the act or come up with rules and regulations that would be more stringent than the State regulations. However, this year the Legislature is requiring that the cities of Oklahoma City and Tulsa not only look at the Minority Assistance Act, but conduct disparity studies to determine if they need to go further than this Act. Some of the Community Development money, as well as other state aid is tied to that. The author of that legislation said next year school districts will be required to conduct disparity studies.

Mr. Bogle offered language to simplify this paragraph and clarify the paragraph without changing the intent. "The Superintendent shall from timeâ&#x20AC;&#x201D;teâ&#x20AC;&#x201D;time adopt regulations and procedures in order to ensure compliance with state law and periodically review the regulations with the Board of Education. Related to minority business involvement, state regulations and-parOGoduros shall provide for a five percent (5%) ...." Mrs. Thelma R. Parks said she did not oppose the suggested revisions, but each Board member has called; someone to ask questions regarding this particular policy. She had called an attorney and the language as shown was what she had been told was correct. As often as laws change, maybe an opportunity for the regulations and the procedures to change is important. She said "from time to time" is a parenthetical expression. If the Superintendent by this Board is given the charge to come up with regulations and procedures, then the Superintendent is supposed to do this as it relates to the law, and make changes if the laws change.

Mr. Frank Kellert asked the Superintendent what percentage of funds have been expended on contracts awarded to minority businesses from the district and if the district knew where they are relative to the 10%. Dr. Betty G. Mason said she did not know but that it was far less than 10%. Mr. Kellert said essentially by taking this action, on each and every bid where a qualified minority business enterprise is bidding, the district will immediately assign a 5% price advantage for those businesses that bid on any given project. Mr. Dempsey said it his understanding of the state law that an automatic would not be 5% assigned. First a bidder would have to qualify by meeting all aspects of the bid requirements which would be established prior to the bid opening. During the bid opening the bidder must comply with all bid requirements. During the bid process, if there is more than one bidder who meets all of the specifications, depending upon where the district is in terms of minority participation, the district may if it chooses, assign preferences. It would not be an automatic 5%. Under the regulations, the Purchasing Manager, the Superintendent, and staff involved in the bidding procedures would be the proper personnel to determine what needs to be done.

586.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994

M-9 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mr. Bogle asked that someone from the business office speak to the implementation of the process. Mr. Nick Kelly, Director, Budget and Financial Management Department, said he could answer some questions, but was not prepared to discuss the implementation process at this point.

Mr. Kellert said Mr. Dempsey used a phrase "the district may chose to" after the bids are opened and everything has been looked at. He said the district can do a lot of things depending on whose office is involved. He said the policy did not provide for an option. The word "shall" is used. "Those regulations and procedures 'shall' provide for a 5% bid preference in the event funds expended on minority business enterprise is less than 10% of the total funds expended." According to the present language it would not be optional. "Shall" and "may" are two very different things.

Mr. Dempsey said the way it was explained to him is that the Office of Public Affairs is very careful to insure that all prospective bidders are qualified to do the job and if bidders are not qualified (bond documents, etc.) preference is not associated. Representatives of the Minority Business Development Center spoke on this issue at a previous Board meeting and representatives of that group have met with Mr. Belphry Dean, Purchasing Manager, on how regulations would pare with state and federal regulations, and how a minority bidder should prequalify. Mr. Kellert said on Page 2 of 5 in the regulation there is a troublesome word that keeps coming back. "For competitive bids submitted to the district by certified minority businesses the district's purchasing manager 'shall', with the approval of the Superintendent and the Board, prepare and implement a bid preference program. The program 'shall' require that a percentage be added to the price of the lowest bid." He said if the certified minority business enterprise submits a bid that falls between the lowest and best bid, plus the percentage it "shall" receive the contract. He said he did not see any latitude or an option for a purchasing agent working under this regulation. Mr. Dempsey said the issue of preference and being eligible for preference is part of that certification process that takes place before bids are received. The qualification process would be that of any bidder. Mr. Kellert said the option between the "may" and the "shall" is the state law says the district may or may not chose to adopt the policy and regulation and still be in compliance, but once the policy and regulation is adopted, the district "shall" add the appropriate percentage to the bid for this purpose. Mrs. Terri Silver said the first paragraph of the policy states, "It is further the intent that this district provide for the aggressive solicitation..." She said she felt the word "aggressive" could be subject to interpretation and claims could arise that the district did not aggressively solicit. Also, on Page 3 of 5 of the regulation, "In the award of contracts which are not solicited under the competitive bid process, the Purchasing Agent must demonstrate and document efforts to solicit bids from and award contracts to minority business enterprises." She asked if that statement would cause a need for extra personnel and how it would be carried out.

Mr. Leo Hise said he has had several discussions regarding what Mrs. Silver had just stated. At the state level there is a Board of Compliance. The district does not have the financial ability to provide for oversight of this policy. He said he has asked how the policy could be implemented without additional cost to the district and has found to implement and enforce the policy and regulation would require the formation of another office. Mrs. Silver said on Page 5 of 5, Assistance To Minority Firms, "The purchasing manager is authorized to utilize extraordinary effort to facilitate the implementation of this program. Efforts may include, but are not limited to, contracts with outside agencies/organizations having the capability to assist in identification of eligible Minority Business Enterprises and providing those eligible firms with management and technical assistance in order to ensure accomplishment of district goals." She said this was what she was referring to regarding the need for extra personnel.

587.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19^ 1994

M-io; BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mr. Dempsey said the Board was being asked to approve a policy and an intent and not approve regulations, because the Board does not approve regulations. He said the regulations may contain some things that staff will need to continue to work on. The reason a lot of the language was taken out of the policy was that staff needed to revise and rework a lot of the language. The Superintendent and her staff will continue to work to not only assure compliance, but to make sure the regulation is very easy to implement without causing undue hardship upon the district. Regarding the issue of compliance, Mr. Dempsey said he did not know if the Board could address that. Many of the policies that require assistance are policed by outside agencies and entities. He said this would be like any other district policy, but that it is in the spirit and intent of the state law.

Mr. Bogle said the introduction of the additional cost as an aspect of the policy was unexpected and new information that concerned him. He said he did not know how to evaluate the probability or likelihood in relationship to the language in the last paragraph. If specific language as is indicated, it seems more likely the district will have to implement the cost items discussed. If the language is left out of the policy, it seems less likely the district might be taking on a additional financial burden. He asked if Mr. Dempsey would consider the elimination of the final paragraph for the purposes of being able to proceed with passing this policy.

Mr. Dempsey said without that language the policy means nothing. All Board members have stated they favor fairness, justice, equity, and level playing fields, but when the language is removed the intent and teeth of the policy are removed. There is no more cost associated with this than anything else the Board does regarding policies and governing programs that the Board is legally responsible for. He said the Superintendent is held accountable and responsible to monitor as well as administer all programs of the district. This is one more program that the Superintendent and staff could effectively monitor just as many agencies do. Most agencies do not set up specific departments to deal with this information and to ensure compliance with the minority assistance act or affirmative action programs. He said he did not know why the school district would be any different than other agencies in that respect. Mr. Bogle said Mr. Dempsey has used the State as a model for the language and now he has discovered the State has accepted an additional responsibility of funding an office to make sure that state regulations are adhered to. If this specific language is in policy he recommended adding additional specific language that states "at no time will the district add additional staff to implement or oversee this policy." He said he did not want to vote on a policy that might lead to extra staffing. Mr. Dempsey said he would concur with that change. Mr. Bogle suggested that language be drafted at a policy level to assure that this would not be an additional line item for the budget. Mr. Hise said it might invalidate the policy due to not having a way to ensure policy compliance. Mr. Bogle said when the second reading occurred the policy came back without substantive changes and in the spirit of trying to reach an agreement, the Board was patient with him asking a lot of questions about the last paragraph, because it was a substantive change. But now, another aspect of what this substantive change may cause has emerged. It causes him additional concern that the Board may be asked to vote prematurely. Mrs. Silver asked if minority firms have been bidding on contracts previously, and not been awarded the contracts?

Mr. Dempsey replied that for the last 200 years minority firms bid jobs but there is always some technicality that keeps them out of the running. He said the Board could act like the problem doesn't exit, but the state and federal governments recognize that the problem exists and

588.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 M-11

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) there has never been a level playing field in Oklahoma City. All that is being asked is that the Board provide the kind of leadership in the community that ensures there is a level playing field for everyone. He said the Board is not even dealing with the fact that those communities within the district that could be identified as being heavily minority, who probably voted a greater percentage of yes votes for the bond issue than most other communities in the city. They have consistently received less than anyone else in terms of goods and services, not only from the school district, but from every entity in Oklahoma. That is what the state attempted to correct with their actions and that is all that is being asked to be corrected this evening.

Mrs. Thelma R. Parks called for the vote on the question. Hise called for the motion.

President Leo

Mr. Bogle said if discussion was stopped at this point he would have to vote in the negative on the motion because he still had remaining questions that are unanswered. If it is the desire of the Board to stop debate on the issue, he was not sure Mr. Dempsey would be interested in his vote under the circumstances.

589.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19^ 1994

M-12 BOARD MEMBERS' BUSINESS (Continued)

9-14-94

A-2

POLICY:

OKLAHOMA CITY PUBLIC SCHOOLS

(T.S)

B-24

900 NORTH KLEIN, OKI-AllOMA CITY, OK 73106

ADOPTED: 12 1/—/y REVISED:

"Establishing Excellence"

<—

BOARD MEETING PROCEDURES

QUORUM A majority of the Board shall constitute a quorum for the transaction of business.

RULES OF ORDER Except as otherwise provided by law, by regulation of the State

Department of Education, or by the Board, meetings shall be conRevised.

ducted in accordance with Robert's Rules of Order, SUSPENSIONS OP RULES OF ORDER

Amendments, may

meeting,

alterations,

made,

their

corrections, operation

may

repeal be

suspended

the

rules

for

the

at any regular or special meeting of this Board by aft

affirmative vote by a BBBSBBBnS Iferikm majority of Board members present. REOPENING AN ISSUE No question decided by the Board shall be raised again during the

same school year except as follows: A.

The When a motion to reconsider is made by a member who voted with the majority on the original question; or

When Ppermission to reintroduce the motion is granted by a majority of members of the Board present.

1 of 2

590.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994

M-13 BOARD MEMBERS' BUSINESS (Continued)

A-:

VOTING METHOD Votes

"noes".

all

motions

The

vote

recorded.

and

resolutions

each

All motions

voting

conflict of

ONLY

the

"ayes"

and

publicly

be carried

a majority of the

members present QQaegBaaroa

from

must

member

shall

Board

cast

and

A Board members should abstain member

hae

they

have

interest with respect to the motion or

cloa-g

resolution

prosonted.

2 of 2 (B-24)

..4

591.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994

M-14 BOARD MEMBERS' BUSINESS (Continued)

6-3-94

A-4 OKLAHOMA CITY PUBLIC SCHOOLS

(T.S. & R.B.)

POLICY:

B-33

900 NORTH KLEIN. OKLAHOMA CITY, OK 73106

"Establishing Excellence”

ADOPTED: 12-17-79 REVISED:

SUSPENSION OF POLICIES The operation of any- aoctlon ee ooctions ef Board policies not

established by law or contract may be temporarily suspended by a

BRBBBRWSK^ HtWeiW majority vote of Board members present at any meeting.

592.

MINORITY BUSINESS ENTERPRISE ASSISTANCE

It is recognized by this Board of Education that the preservation

and

expansion

the

American

system

economic

private

enterprise is through free competition, but it is also recognized that

the

security

and

well-being

brought

about

com-

such

petition cannot be realized unless the actual and potential capacity

developed. district

minority

business

Therefore, ensure

that

encouraged

enterprises

and

the intent of the Board that the

minority

business

enterprises

are

not

underrepresented in the area of procurement of district contracts

for construction, services,

It is further

equipment and goods.

the intent that this district provide for the aggressive solid-

tation of minority business enterprises in qualifying for bids, and

establish a percentage preference bid program for minority

business enterprises who desire to participate in such program.

The Superintendent shall,

adopt regulations

from time to time,

and procedures in order to ensure compliance with state law and

review the regulations with the Board of Education.

Those regu-

lations and procedures shall provide for a five percent (5%) bid

preference

the

event

enterprise

less

than

funds

ten

expended

percent

(10%)

minority

expended on contracts awarded by the District.

Legal Reference:

74 O.S. 1991, Â§Â§85.45 et seq.

the

business

total

funds

â&#x2013; ^93. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 M-16

BOARD

MEMBERS'

COMMENTS

Mr. Ron Bogle said he was very interested in bringing the proposal back to the Board at a later date after questions that have been discussed have been resolved. He said he regrets the Board was not able to fully explore this and hopes the Board's action is not misinterpreted. In his instance it was a desire for additional information on the implementation and potential additional cost to the district. He said he looks forward to the Minority Business Enterprise Assistance policy coming back to the Board with additional clarification on those issues. Mrs. Thelma R. Parks announced that she attended the ALARAF Temple #20 Annual Scholarship Banquet on Saturday, September 17. Five students from the Oklahoma City Public Schools received a check for $1,000 to pursue their educational choices. Of the students, two were children of district employees. She said the organization should be commended for giving student monies to continue their education. The students competed for the scholarships by writing essays and offering acceptance speeches. Referring to another matter, Mrs. Parks said Green Pastures Elementary School held their first PTA meeting with 100% staff participation and approximately 70 parents present. She commended the school and parents for their efforts. Mrs. Parks said as she was leaving for tonight's Board meeting, she received a call and was told books were needed for Webster. Also she received an appeal on behalf of a parent to ask that something be done with the EDK students at Garden Oaks. She said Mr. Mike Allen, OCAFT President, had spoken before the Board about the issue and perhaps the situation needed investigating. Mrs. Terri Silver announced that she and the Superintendent attended the PC Users Group meeting last week at Northwest Classen. This group has begun using the auditorium at Northwest for their monthly meetings. A lot of their members have contributed time and expertise in helping the students to focus on technology. She said the career resource center at Northwest has a number of large adopters contributing computers, time, and energy helping students with careers. When a student obtains an interview they have even provided a clothes closet so the student can be appropriately dressed in business attire. If the student is hired they can keep the clothes for their job. Mrs. Silver said if anyone has business attire they would like to donate to the school, the school would be most appreciative. 'X Mr. Ron Bogle pointed out that based upon the numbers that Mr. Dempsey gave, 24% of the contracts for architectural and engineering service were awarded to minority firms, which is a significant portion of the work, especially in a field where there is a small percentage of minority owned businesses. He said that is an encouraging statistic. Whatever is done relating to Minority Business Enterprises, every effort should be made to hire local minority owned businesses rather than those that are not in the district. City, or State. He said he appreciated the patience of the Board in hearing his questions.

Mr. Frank Kellert congratulated the students at Capitol Hill High School and Northeast High School who have become National Merit Semi-Finalists. Without looking at the students he said he was sure there was a relationship between the Northeast students and the Bio-Med Program, which once again points to the fact that the program is a light house program for the district and is producing results and outstanding students. The needs of those students should be kept in mind as the district proceeds with needed repairs and refurbishing, whether it be from bond funds or general funds. Mrs. Parks said she was at Northeast High School today and was pleased with what was going on. However, she said the work was on slow scale and asked for the completion timelines of that particular project. She said she appreciated Mr. Kellert's comments because she also feels Northeast has a worthwhile program and that the students there should have the opportunities to develop their scientific minds. Also, Mrs. Parks said the Oklahoma State School Boards Association is asking all school districts nation-wide to observe "Character Counts" on October 16. OSSBA is hoping districts will stress six areas of character to their students and staff.

594.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 W-17

CITIZEN S'

COMMENTS

Mr. Jim Purdy, patron, Classen School of Advanced Studies, talked about the curriculum needs of the district.

Ms. Cindy Nunley, Arcadia, talked about the annexation of Arcadia to Edmond.

Ms. Annita White, teacher, talked about the need for space at Hawthorne Elementary School.

Ms. Karla Mahan, Arcadia, talked about her favoring the annexation of Arcadia to Edmond.

Mr. Stephen E. Pennington, Arcadia, patron of Hoover Middle School, talked about his support for the annexation of Arcadia to Edmond.

Ms. Dianne Krueger, Arcadia, patron of Hoover Middle Schools, talked about the positive aspects of annexing Arcadia to Edmond. She asked that this be put to a vote.

Ms. Nita Moore, Arcadia, patron of Hoover Middle and John Marshall High Schools, talked about her support for annexing Arcadia to Edmond due to the distance of traveling to their schools.

Ms. Karen Hartman, Advanced Placement teacher, Advanced Placement bonuses not yet being paid.

Ms. Barbary Keith, Advanced Placement teacher, talked about the Advanced Placement bonuses and the need to be compensated in a timely matter.

10.

Mr. Rosario DeLoera, patron of Johnson Elementary School, talked about transportation problems with Bus #85 for Hispanic students.

11.

Ms. Lynn S. Rambo-Jones, patron of Classen School of Advanced Studies and Johnson Elementary School, talked about reductions in physical therapists and speech therapists at Johnson and the need for those services.

12.

Ms. Andrea Douglas, teacher, Johnson Elementary School, about problems with transportation at her school.

LEGAL

talked

about

talked

REPORT

Mr. Cleeta John Rogers, General Counsel, gave the following report: 1.

CITIZENS' COMMENTS

Pipeline Utilities Tax Ratio Matter: An application has been filed with the court to intervene. The referee heard the initial legal arguments on September 15 as to whether the court will assume original jurisdiction. A decision has not been made by the Supreme Court. The court will also determine whether they will allow interveners. The district is on record along with Oklahoma State School Boards Association and Association of County Officers, represented to Senator Gene Stipe. As reports are appropriate, Mr. Rogers will present updates to the Board.

Mr. Frank Kellert asked that a copy of any briefs filed in this case be provided to the Board. It was clarified that the action taken by the district is included and a part of the action being taken by OSSBA at this point. But at some time in the future if it was felt that a need exists within the district, that need could be made known to the court.

LEGAL REPORT

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 M-18

SUPERINTENDENT

REPORT

SUPERINTENDENT'S Dr. Betty G. Mason, Superintendent, asked for clarification of the REPORT Board's direction concerning the Minority Business Enterprise ABsistance

Policy.

Mr. Leo Hise said the policy could be brought back to the Board by a request from a Board member voting on the majority side.

Dr. Mason said that staff would continue to work on the policy to clarify some of the questions raised during tonight's discussion. Dr. Mason apologized to the Board for the statements made by the Advanced Placement teachers. She said she was unaware that those teachers had not received their bonuses. Those bonuses will be paid on the next warrants. Dr. Mason said that the concerns of Board members regarding the Advanced Placement classes have been heard and those classes district-wide are being reviewed. Information regarding the status of those classes will come back to the Board. Mr. Hise asked that the Superintendent look into support staffing and concerns expressed by some of the schools over the lack of staff. Mrs. Thelma R. Parks said she had received information in her packet about the completion date of the Northeast High School Bio-Med Program being set for 1995. She had asked last spring when that project would be completed and was told it would be complete by the beginning of the present school year. Since that time there have been two proposals and staff indicated they were willing to make the sacrifice to do whatever necessary to complete the project as quickly as possible. The information she received stated the "staff" made the decision to select "Option 2." She asked who made the decision based upon the information the Board has received. Also, she pointed out that teachers at Northeast had agreed to allow renovation to continue during the day. Dr. Mason said that last spring it was originally stated that Northeast High School would be completed by September. However that project was under the General Fund budget. Funds to begin that project were not made available until after the approval of the new budget on July 1. According to information received from Dr. Jack Isch, Executive Director, Management Operations, as supplies were being ordered they encountered delays. That is,^ not the kind of thing that can be anticipated. When school began, the science centers were not ready. There was a plan put together whereby ten classrooms were emptied so workers could move ahead and complete the job. In vacating ten classrooms the completion date recommended was projected as December 15. All science classes would have been held in the stage in the auditorium, two classes inside the auditorium, the media center, and with two teachers traveling. Dr. Mason said she looked at the plan with staff and concluded that the students would spend more time being "warehoused" under those circumstances rather than having a learning environment. Therefore, the determination was made to not complete the project and continue instruction. It was decided to have two classrooms at a time free for renovation and continue to shift classes until the job was complete. That plan would have extended the completion date by one month. Since it is a priority to have the students in a learning environment, staff felt the decision was reasonable. Mrs. Parks said she understood that the staff at Northeast High School agreed to the plan allowing them to have their classrooms by December 15. Central Office staff decided that was not a good plan. Mrs. Parks asked if the people directly involved with what is going on in the school would not be the persons who should determine to best plan. She said the original plan would have saved the district money since that plan would have allowed the project to be completed in December instead of January of 1995. In addition to what the Northeast staff has agreed to do, and knowing the Northeast project was not a part of the bond issue, the original proposal was to be done February 1, 1994 and not July 1, 1994. The district was aware that Northeast was not a part of the bond issue and the teachers agreed they could sacrifice and have the job completed in a timely manner, rather than requesting to go to the Health Sciences Center. Mrs. Parks asked if it would be possible for those classes to be moved to the Health Sciences Center?

596.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994

M-19

SUPERINTENDENT'S REPORT (Continued)

Dr. Mason said that prospect was looked into with the conclusion that students who take science at the Northeast Science Center have a full program where they also must take math, literature, and all of the other required courses. Because of the travel involved in going to the Health Sciences Center, it was decided that the student's schedule would not work with the travel involved. Mrs. Parks said she was glad that had been looked into, but the teachers who were dealing directly with the students had accepted the original plan and decided that it was workable. Someone else decided the alternate plan was better. Dr. Mason said she was not sure that the teachers had decided that the original plan was better. The teachers simply agreed they would do whatever they needed to do to get the project completed. Dr. Mason said to have students on a stage, two other classes in different sides of the auditorium, and students in the library, would not be a good educational program. and that would be disruptive to the educational process for all other students in the building who needed access to the library and auditorium.

Mrs. Parks said the disruption for the students getting an education was begun prior to the start of school. Students had come from across the nation to be in the Bio-Med Program and the program was not ready. She said it was poor planning and the students in the Bio-Med Program have been neglected. Mrs. Parks said she wanted her statement recorded because she truly believes what she has said. All of the workers from other schools had been pulled to complete the two schools that were opened this year, and later those schools had to be moved to other sites. Nothing was really accomplished that should have been accomplished.

Mr. Leo Hise asked the Superintendent for a report on the situation by the next Board meeting.

Dr. Mason said the timelines for completion had been submitted and indicated the decision had been made to go with Plan 2 for Northeast. She said Mrs. Parks had stated the correct timeline for completion (January, 1995). Mrs. Parks said Dr. Mason had stated last week that Dr. Isch had been hired to oversee the program. In connection with the Superintendent's Report, Mrs. Parks said she would like to ask Dr. Isch if there was a timeline set for the Bio-Med Program at Northeast High School.

Mr. Leo Hise said that a report should come from the Superintendent's Office to the Board. Mrs. Parks said that was not the issue; it was a question that was asked at the last Board meeting, and the Superintendent refused to answer by saying the Board had hired Dr. Isch. She wanted to know the established timeline for Northeast.

Mr. Hise said he agreed with Mrs. Parks concern and her right to ask the question, which is why he asked the Superintendent to report back to the Board.

PERSONNEL,

MOTION: SECOND:

PAYROLL,

AND

ENCUMBRANCES

Wayne Dempsey Frank Kellert

PAYROLL, AND ENCUMBRANCES

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES AS LISTED.

ROLL CALL

Bogle, Mr. Mrs. Silver, Mrs. Parks,

MOTION CARRIED 5 aye, 1 no.

R. #84 APPROVAL OF PERSONNEL,

aye aye no

Mr. Mr. Mr.

Kellert, Dempsey, Hise,

aye aye aye

597.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994

M-20 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) #84 APPROVAL OF â&#x20AC;&#x2122;ERSONNEL, ?AYROLL, AND SNCUMBRANCES

DISCUSSION

Under the encumbrances, Mrs. Thelma R. Parks asked about the $41 and $50 payments to personnel and if these reimbursements were for workshops. Mr. Belphry Dean, Purchasing Manager, said the $41 items were for Child Nutrition reimbursements to individuals who attended the Annual Food Service Convention for registration. The $50 reimbursements came through Staff Development to individuals who attended various workshops. Mrs. Parks asked if money was available for staff to attend workshops. Mr. Dean said it was his understanding money was available on a limited basis. Mrs. Parks requested that the staff travel reports from September, 1994 through the present be sent to her.

Mr. Ron Bogle said there are approximately twenty different listings for the purchase of computer items totaling considerably over One Million Dollars. He asked if those purchases were consistent with Board approval of the selection of suppliers for computer systems. He asked why the purchasers are broken out and spread through the report. Mr. Dean said requests are processed as they are received in Purchasing after being approved in the Budget Office. Each purchase order represents a particular school and the entire equipment that was ordered for that school and would subsequently be delivered to the school. The purchase orders are broken out through account codes and OCAS codes for accountability purposes. Mr. Bogle said when the purchase of computer equipment was outlined for the schools, a specific dollar amount was given to each school regardless of the population of each school. Later, it was stated there was flexibility on that amount and adjustments could be made according to the population and the needs of the schools. It now appears that each of the packages of equipment purchased are identical. He asked if identical packages were being purchased for each school regardless of the student population, or if the flexibility as provided by law is being utilized. Dr. Betty Mason that the purchases were being made on a school-by-school basis, because it was discovered that the amount of money for computers set aside for each school was not a lot of money. Smaller schools have been able to purchase better computer labs, however. Mrs. Parks asked about the encumbrance for The Copier Service Center. Mr. Dean said that was for a maintenance agreement for a copier at Lee Elementary School. Mrs. Parks asked if Star Spencer Elementary School received their copier. Mr. Dean said they had.

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations provided as "information only" in the Personnel Report.

are

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9502102 through 31-9502737) written during the period 08/31/94 through 09/13/94. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. 11 21 22 23 31

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

ASSIGNMENT

01-09 $23,030 01-11 $24,790

8-23-94

N U Classen ISS Teacher/Coach Northeast Math Teacher

Butler, Suzanne Cannon, Cathy

Davison, Cynthii Day, Kellie Dean, Martin

DeWolfe, Phillif

01-03 $21,485

01-03 $21,725 03-03 $22,600 03-03 $23,610

01-03 $21,725 03-19 $34,125 01-03 $22,520 01-03 $21,485

8-23-94 8-23-94

8-23-94 8-23-94 8-23-94 8-23-94 8-23-94

8-23-94

Eugene Field KDG/EDK Teacher

Uestuood 3rd Grade Teacher

Lee ED Teacher

Rogers LD Teacher

Eisenhower 3rd Grade Teacher

Alternative M S EMH Teacher

N U Classen Spanish Teacher

Jackson Spanish Teacher

Bard, Amy

Barnard, Janet

Baroomand, Kelly

Barrett, Mary

Bettes, Beverly

Birden, Larry

Black, Harry

Blanco, Maria

CIeveIand/NichoIs nils 8-23-94 Music Teacher

8-23-94

Hi IIcrest 5th Grade Teacher

Capitol Hill Elem Pre-K Teacher

8-23-94

Davis, Christopl er Altern Ed Facil-B C 8-23-94 Social Studies Tea :her

Cromwell, Lisa

Chambers, Uillit Il John Marshall Physics Teacher

8-23-94 Capitol Hill H S Spanish/French Tea :her

Moon Math Teacher

8-23-94

8-23-94 Classen Social Studies Tea :her

01-03 $21,725

01-03 $21,485

01-04 $21,690

01-03 $21,725

01-04 $22,730

01-03 $22,775

01-03 $22,520

Burkes, Carolyn

01-03 $22,520

8-23-94

Fine Arts Trav Art Teacher

03-11 $26,270

Arnett, Hary

Capitol Hill H S LD Teacher

8-23-94

03-10 $25,540

8-23-94

Jackson MR Teacher

Britton, Tacy

Brogan, Carol

01-03 $22,520

8-26-94

Belle Isle Art Teacher

ANNUAL SCHBXJLE/STEP/LAHE

SALARY

Britt, Tamara

EFFECTIVE DATE

01-10 $11,785

717-00 $31,670

ASSIGNMENT

CERTIFIED (conti nued):

NAME

8-23-94

8-3-94

ANNUAL SCHEDULE/STEP/LANE

SALARY

Mark Twain .5 Pre-KDG Teacher

Secondary Schools JROTC Instructor

EFFECTIVE DATE

Anderson, Penny

CERTIFIED:

Bodenhamer, Charles

PROFESSIONAL-TECII IICAL:

NAME

PERSONNEL EMPLOYMENTS

K JO o G tr*

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ASSIGNMENT

03-09 $24,425 01-03 $21,485 01-03 $21,485 01-03 $21,485 01-03 $21,485 01-03 $21,485 01-03 $21,485

01-03 $21,725

03-03 $22,600 01-03 $21,485 01-03 $21,725

8-23-94 8-23-94 8-23-94

9-1-94 8-23-94 8-23-94 8-23-94

8-23-94 8-23-94

Rogers Science Teacher Harding Math Teacher

Fine Arts Art Teacher

Gaona, Jean

Grayson, Jennifi r Hayes 1st Grade Teacher

8-23-94 Webster Social Studies Tea :her

8-30-94

SAGE/Einerson LO Teacher

Gainey, Donna

Greenwood, Jonathan

Griffin, Gerald Guinn, Dennis Gull, Bonnie

Gulley, Rebecca

Hackworth, Elaii e Altern Ed Facility Special Ed Teacher

Hairston, Laura

Halaoui, Cheryl

01-05 $22,245 01-03 $21,725 01-03 $21,485 01-03 $21,485

01-03 $21,725 01-07 $23,535 01-03 $21,485

03-03 $22,600 01-03 $21,485 01-12 $24,175 01-03 $21,485

8-29-94

8-23-94

01-03

8-23-94

Fine Arts Instr Music Teache

Webster PE Teacher

Rogers Math Teacher

Shields Heights 5th Grade Teacher

Polk 2nd Grade Teacher

Altern Ed Facility Spec Center Teache

Nichols Hill 5th Grade Teacher

Jefferson SED Teacher

M L King 2nd Grade Teacher

Douglass Instr Music Teache

Columbus 1st Grade Teacher

Dunlap, Jonette

Edwards, Kevin

Emigh, David

Ehrhart, Debby

Emerson, Bruce

Faubush, John

Fint, Martin

Floyd, Jodi

Fox, Darla

Francisco, Andre

Frantz, Todd

01-03 $21,485

8-23-94

Altern Ed Facil-BC ; Science Teacher

Fuller, Robert

03-09 $25,195

8-23-94

Altern Ed Facil-8C SED Teacher

Duncan, Joe

WiIson 4th Grade Teacher

Cleveland 3rd Grade Teacher

Grant History Teacher

Star Spencer English Teacher

01-17 $26,990

8-29-94

ANNUAL SCHEDULE/STEP/LANE

SALARY

Fine Arts Vocal Music Teache

EFFECTIVE DATE

Frizzell, Iwanni

nued):

ASSIGNMENT

03-03 $22,600

CERTIFIED (Conti

NAME

8-24-94

SCMEDULE/STEP/LANE

ANNUAL

SALARY

Moon EMH Teacher

EFFECTIVE DATE

Dudgeon, Chertlyr

CERTIFIED (contil lied):

NAME

PERSONNEL EMPLOYMENTS

2S n c 3 BJ 50 > 3 n co M

b-M

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ASSIGNMENT

Kephart, Anne

01-03 $21,485 01-03 $22,520

8-23-94

8-29-94

Lee 1st Grade Teacher

Hunnicutt, Aimee

Kleyn, Jenifer Krausse, Debra

Lancaster, Mary

Landrun, Yvonne Lee, Kaye

Lewis, Donnie

01-03 $21,485 03-03 $22,600

03-03 $22,840 01-03 $21,485 01-19 $29,635

01-03 $21,725

8-29-94

8-23-94

8-29-94

8-23-94

Prairie Queen 3rd Grade Teacher

Star Spencer LD Teacher

Moon LD Teacher

Fine Arts Instr Music Teache *

Hayes 2nd Grade Teacher

Rogers Science Teacher

Jacobson, Misti

Jefferson, Glendi

Jenkins, Christy

Jenkins, Katharii le

Joiner, Janiece

Jones, David

Hunzicker, Leslei > Oakridge Pre-K Teacher

Kamp, Mary

03-10 $25,780

8-23-94

Altern Ed Facility ED Teacher'

8-23-94

Emerson Alternativ > LD Teacher

03-04 $23,055

03-11 $26,270

01-03 $22,520

8-23-94

Shidler 2nd Grade Teacher

Wilson KDG Teacher

01-03 $21,485

01-10 $24,340 8-23-94

John Marshall English Teacher

8-23-94

01-03 $21,725 8-23-94

03-03 $23,610

Roosevelt Math Teacher

Special Ed Service 5 8-23-94 Speech/Lang Pathol }gist

Guidance & Counsel ing Elementary Counsel >r

015-03 $24,040

01-03 $21,485

8-23-94 8-23-94

01-19 $31,350

Heronville 5th Grade Teacher 8-23-94 Rogers Math/Lang Arts Tea :her

8-23-94

01-03 $21,485

01-04 $10,845

8-23-94

ANNUAL SCHEDULE/STEP/LANE

SALARY

01-03 $21,485

EFFECTIVE DATE

8-23-94

Classen .5 German Teacher

Gatewood 3rd Grade Teacher

Kemmerer, Phi II p Alternative M S Science Teacher

Keller, William

Lee HR/LD Teacher

01-06 $23,330

Hirst, Suzanne

Marshall/NE/Star S jenc 8-23-94 AP U S History

Kealey, Renee

01-11 $23,535

8-23-94

Hester, Ronald

Kamp, Ellen

01-19 $29,635

8-23-94 Moon Social Studies Tea ;her

Heard, Walter

Edgemere 1st Grade Teacher

Jones, Valeria

01-03 $21,725

Herring, Patricii

ASSIGNMENT

CERTIFIED (cent nued):

NAME

8-23-94

' JUBIIIAL ■ • SCHEDOLE/STEP/LAME

SALARY

Garden Oaks 4th Grade Teacher

EFFECTIVE DATE

Harris, Lyn

CERTIFIED (contil ued):

NAME

PERSONNEL EMPLOYMENTS

2 Q > ra 2 cn O

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ASSIGNMENT

Mitchell, Terri

Murphy, Deborah

Neeld, Emily Neitzel, Deboral

03-06 $23,685

01-05 $22,005 01-03 $21,485 01-03 $21,485 01-04 $21,690 03-04 $23,055 01-03 $22,520

8-23-94

8-26-94

8-23-94

Roosevelt ED Teacher

Shields Heights 4th Grade Teacher

UiIson EDK Teacher

Arthur 1st Grade Teacher

Southeast Science Teacher

Jefferson MH Teacher

Roosevelt Lang Arts Teacher

Loveless, Kelly

Maker, Darla

Marrs, Gail

Martin, Dorcha

McAdoo, Scot

McGuire, Heidi

McNulty, Rebecca

Montgomery, Dorothy

Moelling, Mary

Moad, Regan

Mitchell, Sharoi

01-04 $21,930

Mingus, Erica

8-29-94

01-03 $22,520

8-23-94 Fine Arts Trav Visual Art Te icher

Lodes, Ronald

Metcalf, Gina

Douglass Health Teacher

01-03 $21,485

8-23-94

Capitol Hill Elem EDK Teacher

Little, Melissa

Long, Terry

01-04 $21,690

8-23-94 eacher

Jefferson Conpter/Lang Arts

Linduff, Leah

Meador, Eric

McShane, Julie

01-09 $23,270

8-23-94

Jackson Nath Teacher

8-1-94 Southeast Industrial Ed Teac ler

ASSIGNMENT

V____

Arthur 5th Grade Teacher

UiI low Brook 2nd Grade Teacher

Health Services Nurse

N U Classen Math Teacher

Cleveland 5th Grade Teacher

Madison T-1 Teacher

Moon LD Teacher

Heronvilie MH/LD Teacher

01-03 $22,520

8-23-94

8-26-94

01-03 $21,485

01-04 $21,690

01-03 $21,485

01-19 $31,350

03-03 $22,600

8-23-94

03-03 $22,600

8-23-94

01-03 $21,485

8-23-94 8-23-94

01-03 $21,725

01-03 $21,485

SCH0XJLE/STEP/LANE

ANNUAL

SALARY

8-23-94

EFFECTIVE bXTE,;'<|<

8-23-94 HeronviIle .5 KDG/.5 EDK Teac ler

Columbus Primary Teacher

Star Spencer French Teacher

Uestern Village Primary Teacher

CERTIFIED (cent' nued):

NAME

McQuerry, Shell)

ANHIML SCHEDULE/STEP/LANE

SALARY

04-08 $27,545

EFFECTIVE

Lindsey, Robin

Lightner, Stanle,

CERTIFIED (contil Med):

NAME

PERSONNEL EMPLOYMENTS

fa~W 2 a G 3 W 50 > 3 O M CO

■w K to h3 CO to O o a z < )U z > co r* O > »0 z o

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01-16 $13,532

01-03 $22,520 01-03 $21,485 01-03 $21,485

Osburn, Kathianne Classen 8-26-94 Video/Photography T :acher

8-23-94

8-29-94

8-30-94

Nichols Hills 3rd Grade Teacher

North Highlands 1st Grade Teacher

Southern Hills 5th Grade Teacher

Pacione, Sharon

Parrish, Trade

Pearson, Stephen

01-03 $21,725

01-15 $26,610

Star Spencer 8-23-94 Social Studies Teac her

Fine Arts V/ocal Music Teacher

Potter, Moneka

Pride, Jinmie

8-23-94

03-03 $22,600

8-23-94

Moon SED Teacher

Potter, Heather

01-03 $21,725

8-23-94

01-05 $22,005

John Marshall Science Teacher

8-2-94

01-03 $21,485

Pinegar, Allison

Pennington, Barba -a U Nichols Hills 3rd Grade Teacher

01-06 $22,315

M L King 8-23-94 Intermediate Teache *

Oliver, Gilbert

8-23-94

Ryan, Mark

Ruger, Diane

Rudeen, Laura

Ross, Nancy

Robison, Marsha

Roberts, Glenda

Richardson, EIi zabeth

Rice, Tamraie

Rice, Karen

Reeves, Susan

Reed, Amy

Rasmussen, Nopi

Spencer Pre-school Teacher

01-03 $21,485

Nwankuoala, Carline

8-23-94

Adams 5th Grade Teacher

Newby, Julie

01-03 $21,485 Rakowski, Cheryl

8-23-94

NAME

Hawthorne 3rd Grade Teacher

ANNUAL SCHEDULE/STEP/LANE

SALARY

Nelson, Christa

EFFECTIVE DATE CERTIFIED (conti

ASSIGNMENT

CERTIFIED (contini ed):

NAME

PERSONNEL EMPLOYMENTS EFFECTIVE DATE

8-23-94

Grant History Teacher

Adams 2nd Grade Teacher

Wheeler 4th Grade Teacher

Guidance & Counseli ng Elem Counselor

8-23-94

Dewey 8-23-94 .5 Pre-K/.5 KDG Ter cher

Special Program Svr s 8-29-94 ESL Bilingual Teacl er

Dunbar 5th Grade Teacher

Nichols Hills .5 Music Teacher

Western Village 1st Grade Teacher

Garden Oaks Pre-K/KDG Teacher

Parmelee 5th Grade Teacher

Special Services 8-23-94 Speech/Lang Patholc gist

Quail Creek 8-23-94 .5 Pre-school Teach er

ued):

ASSIGNMENT

01-03 $21,485

01-03 $22,520

01-03 $21,725

015-03 $24,040

01-03 $22,520

01-06 $22,315

01-03 $21,485

01-03 $10,862

01-03 $21,485

01-03 $22,520

03-03 $23,610

01-04 $10,845

ANNUAL SCHEDULE/STEP/LANE

SALARY

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assignment

01-03 $22,520 01-03 $21,485 03-06 $24,455

01-03 $21,725 01-03 $21,725 01-03 $21,485 01-03

8-23-94

8-23-94 Southeast Language Arts Teac ler 8-23-94 8-23-94

8-23-94 8-23-94

8-23-94

N W Classen English Teacher

Classen Art Instructor Prairie Queen 1st Grade Teacher

Buchanan 1st Grade Teacher

Steward, Christ'

Sullivan, Cynth a Star Spencer LD Teacher

Webster Math Teacher

Spires, Gina

Sullivan, Erin

Sweeney, Paul Tanaka, Tricia Tate, Stephanie

01-03 $21,485 01-15 $25,560

01-03 $21,485 01-06 $23,330 01-13 $25,700 01-03 $21,485 06-03 $25,550

8-29-94 8-23-94 8-23-94

8-23-94

Westwood 5th Grade Teacher

Garden Oaks 1st Grade Teacher

Willow Brook 5th Grade Teacher

Webster Math Teacher

Dunbar 5th Grade Teacher

8-23-94 Rogers Social Studies Tea :her

Sever, Amy

Sexson, Barbara

Shook, Angela

Shumway, Thomas

Sims, Evolia

Sinor, Keith

01-03 $21,485 8-23-94 Edwards KDG/EDK Teacher

Taylor, Francea 1

03-03 $22,840

8-23-94

Webster EMH Teacher

Special Ed Service i 8-23-94 Speech-Lang Pathol }gist

Skoch, Nancy

Slape, Jane

01-03 $21,485

8-23-94 Adams 2nd Grade Teacher

Taylor, Debbie

03-09 $25,195

Library Media Svcs K-5 Media Spec

Sipes, Norma

8-3-94

01-06 $22,315

8-23-94 Grant Spanish/French Tea :her

Sonniers, John

01-03 $21,485

8-23-94

Heronville 5th Grade Teacher

Seavey, Dawnita

01-03

8-23-94

Health Services Nurse

Snell, Tracy

016-11 $29,005 '

8-9-94

01-03 $21,485

8-23-94

Dunbar 5th Grade Teacher

Moon Counselor

Smith, Kristi

01-05 $23,030

8-23-94 Star Spencer Language Arts Teac ler

Samuels, Marvin

01-03 $21,725

SCHBXILE/STEP/LAME

ANMiAI.

SALARY

8-23-94 Northeast Soc Studies Teache '/Coach

EFFECTIVE DATE

Scoggan, Kathie

Slater, Richard

03-04 $23,055

CERTIFIED (cant nued):

NAME

8-23-94

SCHEDOLE/STEP/LAME

ah Mml

SALARY

Bodine LD Teacher

EFFECTIVE

!^a1ler, John

CERTIFIED (contil ued):

NAME

PERSONNEL EMPLOYMENTS

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ASSIGNMENT

01-16 $25,790 01-03 $22,520 01-03 $21,485

01-03 $21,485

8-23-94

8-23-94 Thompson, Murrell Moon Language Arts Teac) er

8-23-94

8-23-94 Trent, Marguerite Harding Math/Science Teacht r

Uhisenhut, Willi 3m Coolidge Primary Teacher

Health Services Nurse

Whitehead, Kelli

Williams, Timotti / Rockwood 4th Grade Teacher

01-03 $21,485 01-03 $21,725

01-03 $21.485

8-23-94

Eduards 3rd Grade Teacher

Capitol Hill Elem 3rd Grade Teacher

Southeast Computer Teacher

Von Neumann, Cathy

Ualling, Barbara

8-23-94

01-03 $21,485

01-10 $23,330

01-19 $31,350

01-03 $21,485 8-23-94

Gatewood/Madi son KDG Teacher

Varner, Trade

West, Deborah

01-03 $21,485

8-23-94

01-03 $21,485

015-03 $24,040 8-23-94

8-23-94 Roosevelt Social Studies Tea :her

01-05 $22,005

Wells, John

Capitol Hill Elem T-1 Teacher

Special Ed Service 1 Psychometrist

Polk 1st Grade Teacher

01-03 $21,485

01-12 $24,175

8-29-94 8-23-94

01-03 $23,535

Harding Spanish Teacher 8-26-94 Classen Social Studies Tea ;her

03-03 $22,600 01-03 $21,485

8-23-94

01-03 $21,725

ANNUAL SCHEDULE/STEP/LANE

SALARY

8-23-94

Linwood EH/LD Teacher

8-26-94

01-03 $21,485

8-29-94

Van Dyke, Carolyn Hayes 2nd Grade Teacher

Weir, Paula

Uedman, Carrie

Webb, Faye

EFFECTIVE DATE

8-23-94 Harding Social Studies Tea :her

Washington, Book 9r Bodine PE Teacher

Warner, James

Ward, Paul

Uard, Melissa

Ualling, David

Capitol Hill H S Math Teacher

01-06 $23,330

8-23-94

Uheeler 3rd Grade Teacher

Unmel-Ingram, Lisa

assignment

CERTIFIED (conti «jed):

NAME

Van Eaton, Tami

01-03 $21,485

8-23-94

Grant Health Teacher

Capitol Hill Elem 3rd Grade Teacher

Trulock, Michael

Tilley, Bobby

Capitol Hill H S Engl/SS/PE Teacher

01-03 $23,535

8-26-94 Classen Chem/Adv Science Ti acher

Testa, John

Thatcher, James

03-03 $22,600

8-23-94

ANNUAL SCHEDULE/STEP/LANE

SALARY

Hoover Hearing Imp Teachei

EPFECtiVE DATE

Teel, Petra

CERTIFIED (contin led):

NAME

PERSONNEL EMPLOYMENTS

M Z a a 3 » so > z n M co

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ASSIGNMENT

Baham, Kathryn

Transportation Bus Driver

Arterberry, Freda Arthur EDK Assistant

Cruz, Cecilia Davis, Karen

101-01 $7,813

105-02 $5,303

8-23-94 8-24-94

Transportation Bus Driver

8-16-94

9-1-94

105-02 $5,303

103-01 $3,960

101-01 $7,813

9-2-94 Adams EDK Asst

Craig, Carolyn

SUPPORT:

Rockwood .5 Bilingual Asst

01-08 $22,830

8-25-94

Webster Science Teacher

105-03 $5,401 8-25-94 Transportation Bus Driver

Cooper,Jr, Alva

Wright, Janet

105-02 $5,303 9-1-94 Transportation Bus Driver

Combs, Sidney

01-03 $21,485

8-23-94

Pierce 1st Grade Teacher

Wren, Rebecca

105-02 $5,303 9-1-94

Chandler, Cynthi 3 Transportation Bus Driver

01-03 $21,485

8-23-94

Parmelee 5th Grade Teacher

8-29-94

Westuocxi EDK Assistant

Castle, Shannon

01-03 $21,725

8-23-94 Harding Language Arts Teacf er

Woolery, Gatherin !

Worley, William

101-01 $7,813

r* Hg>

o 0 0 105-03 $5,303 8-16-94

Transportation Bus Driver

Carr, David

03-04 $22,810

9-1-94

Rogers MH Teacher

Wood, Lanette

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01-03 $21,725

8-23-94

Lee 4th Grade Teacher

o n co

Winfree, Betty

8-24-94

122-01 $4,273 105-02 $5,303 8-23-94

Telstar .5 Added Clerk Transportation Bus Driver

Brinson, Vickie

01-03 $21,725

8-23-94

Columbus KDG/EDK Teacher

Wilson, Wesley Baham, Kathryn

105-03 $5,401

8-16-94

g I

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Transportation Bus Driver

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Bcxiker, Eriek

4«i G >1^

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01-14 $24,865

G G SO O < >

8-23-94

» M O Z z w G

■u

Taft ISS Teacher

101-01 $7,813

8-23-94

M L King EDK Assistant

Blackman, Debra

01-03 $21,485

8-23-94 Emerson Social Studies Teac ler

UiIson, James

> z o

•u > K) SO o G G

Wilson, Randall

105-02 $5,303

8-23-94

Transportation Bus Driver

ANNUAL SCHBDULE/STEP/LANE

SALARY

Belt, Steve

EFFECTIVE DATE

01-06 $23,330

SUPPORT (continu 3d):

NAME

8-23-94

ANMML SCHEDULE/STEP/LANE

SALARY

Longfellow 1st Grade Teacher

effective DATE

Wilson, Debra

CERTIFIED (contin jed):

NAME

PERSONNEL EMPLOYMENTS

L‘J z o G 3 G G > Z n n M Ul

ASSIGNME^

105-02 $5,303

130-01> $4,371

101-03 $8,080 103-01 $7,921

101-01 $7,813

105-02 $5,303 104-01 $4,040

8-16-94 8-25-94 8-26-94 8-23-94

9-6-94 8-23-94

8-23-94 8-23-94

T ransportat i on Bus Driver

Moon .5 Added Clerk

Lee SED Assistant

Adams Bilingual Asst

Pierce EDK Asst

Transportation Bus Driver

Western Village .5 Pre-K Asst

Health Services Lie Practical Nursi

Special Program Sv( s 9-1-94 Bilingual Asst

Dietz, Harold

Eakins, Connie

Edwards, Sharon

Euuins, Leroy

Ferreira, Catherine

Ferreira, Gracie

Ford, Frances

Fox, Geraldine

Frazier, Tehel

Fuller, Linda

Transportation Bus Driver

101-06 Rockwood 8-23-94 Claes Siaa Accistai *------------------------------ ■$8,.«7---------------------------

Gaomon, Evelyn

105-02 $5,303

103-02 $8,019

Caches, Sonja

8-11-94

105-02 $5,303

8-16-94

Transportation Bus Driver

155-01 $11,350

467-07 $6.45/hr

8-16-94

SALARY

< : A1IIR1AL<'■. SCHEDULE/STEP/LANE

Child Nutrition Manager in Traininj

EFFECTIVE DATE

Dickson, Jana

SUPPORT (contira* d):

NAME

ASSIGNMENT

105-02 $5,303 101-01 $3,906 467-07 $6.45/hr

105-02 $5,303 160-01 $10,302

105-02 $5,303 101-02 3,907

9-2-94

8-23-94 8-29-94 8-16-94

8-8-94 9-2-94

Transportation Bus Driver Wheeler EDK Assistant Child Nutrition Manager in Trainin )

Transportation Bus Driver WiIson Custodian

Transportation Bus Driver

9-6-94 Hayes .5 KDG Class Size Isst

Irvin, Alvester

Irvine, Brian

Irwin, Velma Johnson, Ronald

Kinchion, Lestei Knox, Paletha Landsberger, Doi na

Liddell, Priscil la Chapter I .5 EDK Asst

101-02 $3,860

105-02 $5,303 8-17-94

Transportation Bus Driver

Humphrey, Clemat

8-24-94

101-02 $7,921

Hill, Sue Ella

9-1-94

Monroe .5 Elementary Cler

Greiner, Laura Adams EDK Assistant

161-01 $10,507 122-01 $4,273

Custodial Services 8-24-94 Relief Custodial U >rker

Glover, Chris

106-01 $7,890

IWHUAt SCHSXKE/STEP/LWtE

SALARY

8-23-94

Jefferson TMR Assistant

8-23-94

EFFECTIVE DATE

Glover, Anthony

SUPPORT (contint ed):

NAME

PERSONNEL EMPLOYMENTS

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ASSIGNMENT ASSIGNMENT

101-04 $8,237

103-06 $8,890 103-01 $7,921

8-23-94

Garden Oaks Class Size Asst

Asian Amer Stud Sv :s 8-25-94 Bilingual Asst

Special Program Sv :s 8-31-94 Bilingual Asst

Perry, Linda

Pham, Chau

105-i 6

103-03 $8,345

8-24-94

Transportation Bus Driver

Special Program Svi s 8-29-94 Bilingual Asst

Mathew, Puliyilea

Melendez, Susana

AEF-TLC Child Development

Osborne, Trayveah Transportation Bus Driver

Oliver, Donald 8-24-94

8-31-94 ech

105-04 $5,500 105-02 $5,303

9-2-94 8-16-94

Transportation Bus Driver

Romero, Gabriel Sanders, Aron

111-01 $9,782

105-02 $5,303

Transportation Bus Driver

101-01 $7,813 8-29-94

Westwood Class Size Asst Rios, Sandra

101-03 $8,080

8-25-94

Okoroafor, Verned la Cleveland Class Size Asst

105-02 $5,303 8-16-94

Ransom, Jacqueti a Transportation Bus Driver

105-02 $5,303

9-2-94

Norman, Demetrium Transportation Bus Driver

105-02 $5,303 9-1-94

Porter, Susan

Transportation Bus Driver

105-02 $5,303

Transportation Bus Driver

8-11-94

Neloms, John

105-02 $5,303 9-2-94

Transportation Bus Driver

Pobee-Mensah, Vickie

103-01 $7,921

Montero, Jakeline Special Program Svi s 8-29-94 Bilingual Asst

101-02 $7,813 9-1-94

Planer, Rene

103-01 $7,921

Special Program Sv( s 9-6-94 Bilingual Asst

Montantes, Patricia

105-02 $5,303

Cleveland Class Size Asst

Piralla, Maria

105-02 $5,303

9-1-94

Transportation Bus Driver

Mitchell, Willie

$5,303

9-1-94

Transportation Bus Driver

Peoples, Debra

158-01 $5,555

8-18-94

Longoria, Arlinda Prairie Queen .5 Custodial Uorkei

105-02 $5,303

8-16-94

Transportation Bus Driver

Parks, Rosalind

Transportation Bus Driver

Little, James

105-02 $5,303

T ransportat i on Bus Driver

Limke, Charles

9-1-94

104-03 $8,345

annual SCHaXJLE/STEP/LAHE

SALARY

8-23-94

EPFECTIVE DATE

Telstar Preschool Asst

SUPPORT (contira ed):

NAME

Owens, Sharon

ANNUAL SCHEDULE/STEP/LANE

SALARY

105-02 $5,303

EFFECTIVE "y-P^TE.

8-16-94

SUPPORT (continue d):

NAME

PERSONNEL EMPLOYMENTS

n G 3 G G > 2 Q n M > z o

> K » O G G

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ASSIGNMENT

8-22-94

8-16-94

Telstar Custodian

Transportation Bus Driver

Smith, Bruce

Smith, Kathy

106-10 $9,991 105-02 $5,303

8-23-94

8-24-94

8-29-94

John Marshall MD Asst

Transportation Bus Driver

Chi Id Nutrition Entry Kitchen Asst

Asian Amer Stud Sv s 8-24-94 Bilingual Asst

Sui rczynski, Linda

Thomas, Ramsey

Thornton, Jacqueline

Tran, Tina

158-01 $5,555

101-05 $5,072

8-24-94

8-29-94

Madi son .5 Custodian

Edwards .6 EDK Assistant

Voltz, Dwight

Wade, Joyce

101-01 $7,813

9-1-94

FiIImore Class Size Asst

T readway. Elizabeth

103-03 $8,187

471-01 $5.08/hr

105-02 $5,303

8-24-94

Stone, Steve

Transportation Bus Driver

L King .5 Custodial Worke

Smith, Marlon

158-01 $5,555

105-02 $5,303

8-16-94

WiIson, Lasheene

101-01 $7,813

8-23-94

Pierce Home School Asst

Serna, Gabriela

Williams, Prent

White, Tami

Weaver, Billy

105-02 $5,303

158-01 $5,555

ASSIGNMENT

! Transportation Bus Driver

Classen Special Ed Asst

Southern Hills Pre-school Asst

Pierce .5 Custodial Worke '

SUPPORT (continued):

NAME

9-1-94

ANNUAL SCHEDULE/STEP/LANE

SALARY

Transportation Bus Driver

EFFECTIVE DATE ;

Scott, Darrell

SUPPORT (continue d):

NAME

PERSONNEL EMPLOYMENTS

9- 1-94

8- 31-94

8-23-94

8-31-94

EFFECTIVE DATE

105- 02 $5,303

101-01 $7,813

104- 04 $8,502

158-01 $5,555

SCHEOULE/STEP/LANE

SALARY

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6-3-94

Telstar Class Size Asst Johnson Class Size Asst

Johnson, Linda

Mischke, Carolyi

6-3-94 6-3-94 6-3-94

6-3-94 6-3-94 6-3-94 6-3-94

Bodine Class Size Asst

Arthur Class Size Asst

Dewey Class Size Asst

Fillmore Class Size Asst

FiIImore Class Size Asst

Adams Class Size Asst

Stonegate Class Size Asst

Brinson, Vicki

Broun, Jenni fer

Brown, Marlene

Broun, Tanmela

Bullard, Marlene

Grigsby, Antonio

Gutekunst, Peggy

ELIMINATION OF P( 5ITI0N (allocation i djustment):

Special Program S zcs 6-3-94 Bilingual Asst

Ybarra, Ricardo

Smith, Shirley

Smith, Dyan

Smith, Deanna

Rutledge, Mishellie

Mullins, Mariet a

Mullerxlore, Christopler

Capitol Hill Elem Class Size Asst

Rockwood Class Size Asst

Britton Class Size Asst

Southern Hills Class Size Asst

Oakridge Class Size Asst

Quail Creek Class Size Asst

6-3-94

Parmelee .5 Class Size Ass t

Hurt, Ladonna

6-3-94

Adams Class Size Asst

Hark Twain Class Size Asst

6-3-94

Johnson .5 Class Size Ass c

Hill, Sherry

6-3-94

Shamburger, CamiIla

Pinazzo, Guillen o Mark Twain Bilingual Asst

Montoya, Hilary

6-3-94

Linwood Class Size Asst

Henry, Kimberly

7-5-94 Custodial Service J .75 Custodial Uor cer

Lusk, Deon

6-3-94

ELIMINATION OF 1 OSITION (allocation < djustment), contini

NAME

EFFECTIVE DATE

Garden Oaks Class Size Asst

ANNUAL SCHEDULE/STEP/LANE

SALARY

ASSIGNMENT

Hearn, Jackie

6-3-94

effective

Rockwood Bilingual Asst

ASSIGNMENT

Hughes, Donella

DISMISSALS:

NAME

PERSONNEL TERMINATIONS

ed:

SCHEDULE/STEP/LANE

ANNUAL

SALARY

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■o > K 50 O c c ■o to » cn O z z co c •

O *0

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imrr

co ro

VO VO

cn H D

O O

§ £

•*1

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Ul ID <£)

600.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994

M>33

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued

U » h b H

H O H M

b H

K»

S -5-

O H « W c

a> 4-»

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R. #84 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

Child Nutrition Kitchen Spec II

Braxton, Sonja

Chi Id Nutrition Entry Kitchen Asst

RETURN FROM LEAVI OF ABSENCE:

(Extended Medical Leave) Transportation Taylor, Almona Bus Driver

Scruggs, Patsy

MEDICAL:

Lewis, Veda

Rockwood Class Size Asst

Fillmore Special Ed Asst

Schumacher, Kerri

MATERNITY:

Prairie Queen Special Ed Asst

ASSIGNMENT

Forsyth, Tricia

EDUCATION:

LEAVE OF ABSENCE:

NAME

8-29-94

8-22-94

8-29-94

8-25-94

6-3-94

EFFECTIVE DATE

SCHEDULE/STEP/LANE

ANNUAL

SALARY NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT

EFFECTIVE DATE

SALARY jumiML SCIOyLE^EP/UUlE

L'J z n G 3 » 50 > Z o co co 'U n » M O z z co

> «* z o

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KO KO It*

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§ E

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s H

602.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 M-35

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued

R. #84 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

According to Board Policy G-33, the following resignations are providec as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

PROFESSIONAL-TECHNICAL: Bivans, John

Jackson Middle School In-School Suspension Supervisor

6-3-94

Bruster, Anita

Capitol Hill High School Science Teacher

6-3-94

Franks, Leonard

Southeast High School Science Teacher

8-24-94

Krausse, Debra

John Marshall High School English Teacher

8-30-94

Stewart, Susan

Alternative Middle School Teacher

8-30-94

Trocchi, John

Willow Brook Elementary School 4th Grade Teacher

6-3-94

Eakins, Connie

Pupil Transportation Bus Driver

8-26-94

Garcia, Jr., Juan

Special Program Services Bilingual Assistant

6-3-94

Harrell, Wallford

Pupil Transportation

McDavis, Debora

Child Nutrition Services Kitchen Assistant

6-2-94

Murray, Wilburn

Polk Elementary School Custodial Worker

9-13-94

Simmons, Joseph

Chapter I Data Entry Clerk

9-9-94

CERTIFIED:

SUPPORT:

603.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 M-36

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued I. #84 l Pproval of •ERSONNEL, •AYAROLL, AND INCUMBRANCES

According to Policy G-33, the following non-continuing contracts are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

Day, Earl

Douglass High School Instrumental Music Teacher

6-3-94

Guarnieri, Tiffany

Dewey Elementary School 3rd Grade Teacher

6-3-94

Melders, Linda

Hoover Middle School Language Arts Teacher

6-3-94

Walker, Robert

Taft Middle School In-School Suspension Teacher

6-3-94

604.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 M-37

PURCHASING

MOTION: SECOND:

AND

GENERAL

BUSINESS

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH E AS LISTED.

ROLL CALL

Mr. Bogle, Mrs. Silver, Mrs. Parks,

aye aye no

Mr. Mr. Mr.

Kellert, Dempsey, Hise,

R. #85 APPROVAL OF PURCHASING AND GENERAL BUSINESS

aye aye aye

MOTION CARRIED 5 aye, 1 no. A.

1994-95 Annual Contract With Sonitrol; Building Monitoring

Approval for the continuation of the annual contract with Sonitrol of Oklahoma City for monitoring District sites for the 1994-95 fiscal year. This expenditure, in the total amount of $55,212.00, will be charged to account 511-000-2660-440-000-0000-000-048.

Instructional Materials;

For Use By Chapter 1 Department

Approval to purchase instructional materials for use by Chapter 1 Department from the following companies (sole source): Saxon Publishers The Booksource New Dimension in Education TOTAL

1994-95 Contrac with Sonitrol

Chapter 1 Instructional Materials

65,874.00 16,596.77 101,100.77 $ 183,571.54

These purchases have been approved on our Federal Educational Grant and/or Programs and are to be charged to the following accounts:

523-511-1000-650-429-1050-000-069 523-513-1000-641-429-1020-000-069 523-511-1000-650-429-1020-000-069 TOTAL C.

Textbooks and Instructional Material:

65,874.00 16,596.77 101,100.77 $ 183,571.54

For Use At Various Schools

Approval to purchase textbooks and instructional material for use at various schools from the following companies (sole source):

Janson Publications Textbook Exchange Industrial Engineering Systems *Science Weekly, Inc. TOTAL

10,419.84 32,659.17 53,015.40 13,370.75 $ 109,465.16

These purchases are to be charged to the following accounts

511-075-1000-644-195-4400-000-075 511-075-1000-644-195-5000-000-075 511-075-1000-649-195-5000-000-770 511-075-1000-649-195-4400-000-770 *523-721-2213-650-191-1140-000-075 TOTAL

10,419.84 32,659.17 46,926.45 6,088.95 13,370.75 $ 109,465.16

*This purchase has been approved on our Federal Educational Grant and/or Programs.

Textbooks and Instructional Materials

605.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19^ 1994 M-38

PURCHASING AND GENERAL BUSINESS (Continued) (ITEMS D & E ARE RELATED TO THE BOND ISSUE)

science Equipment

Science Equipment; For Use At Various Schools

Approval burner & from the mailed -

to purchase science equipment, (microscopes, hot plates, stand kits, stereoscopes, etc.) for use at various schools following companies who submitted the low quotations (7 7 returned);

Frey Scientific Company Southwest Microscopes, Inc. Sargent-Welch Scientific Fisher Scientific TOTAL

2,349.57 5.206.50 17,263.10 6.819.50 $ 31,638.67

These purchases are to be charged to account 531-120-1000-740-1925000-000-000.

Change Order #1 Standard Home ind Industry/ [nc.: John larshall High SchodlaRoofing

Change Order #1 For Standard Home and Marshall High School Roofing Project

Industry,

Inc.;

John

Approval of Change Order #1 resulting in an additional cost of $5,115.00 in the contract to Standard Home and Industry, Inc., for John Marshall High School roofing project.

$ 320,000.00 Contract sum prior to Change Order 5,115.00 Total additional cost of Change Order #1 New contract sum including Change Order #1 $ 325,115.00 UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE)

:iTIZENSâ&#x20AC;&#x2122; :OMMENTS

SOARD MEMBERS' COMMENTS

CITIZENS

COMMENTS

Ms. Marilyn Murrell, Arcadia patron, spoke against annexation of the Arcadia area to the Edmond school district.

Ms. Rebecca Whitehead, patron, talked about her solutions to ending school violence.

Ms. Gloria Prim, Patron of Arcadia Elementary School, talked about her opposition to annexing the Arcadia area to Edmond.

BOARD

M E M B E R S'

COMMENTS

Mr. Frank Kellert said he intentionally withheld his comments until the patrons from Johnson Elementary School left because he intends his comments for the Superintendent and the Board. He is one of two Board members whose district contains schools for special students. Until this time the parents of special students have not felt they had a voice on the Board and he apologized for that. Every year he has attended the graduation at Belle Isle and several graduations at Johnson Elementary School. He said these parents, by the very nature of their circumstance are caring, resourceful, and long-fused. When he saw the children in the aisles and the parents signed-up to speak tonight, he knew the level of concern among the parents for the safety of their children had risen to a threshold where the parents felt they must come to the Board and

606.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994 M-39

BOARD MEMBERS' COMMENTS (Continued) speak. He asked that the Superintendent find a way to respond to those parents outside the normal transportation and communication chaos from that department. He said a lot of parents within the district who have experienced late buses have piled their children in the car and took them to school because the resources, time, and ability were available. But it is a lot different when children without handicaps are sitting on the curb for an hour, talking and enjoying the weather, opposed to a child in a wheelchair sitting by the front door for two hours to see if the bus is going to show up. He asked that the interests of the Johnson Elementary parents and the necessity and safety of their children be separated from the other transportation issues. Mr. Kellert said it was very significant to him that the Johnson parents came to the Board meeting and indicated to him that those parents were about at the end of some very long fuses. Mr. Kellert said the best information he has been given was that the transportation problem has been alleviated for parents and teachers to say nothing has changed indicates a major break down between what the Board is being told by management and what the actual facts are. He suggested that the communication line be shortened between the parents and the transportation department until the bus issue is stabilized. He said it goes without saying that this group of students represents probably the most significant legal exposure in terms of transporting students from one place to another, which the Board should be mindful of.

Mr. Wayne Dempsey noted that with the invasion of Haiti things are heading back to the 1960's when the United States and the Organization of American States invaded the Dominican Republic. He has thought of the Los Angeles riot of a few years ago, the Watts riots of 1964 and that Martin Luther King finally came to the conclusion that you could not shake the morale consciousness of America. Mr. Dempsey said this country has a unique capability to take great leaps backwards. It seems like there are such opportunities to be great and they are not taken. He said he was sorry that is the way it is in the United States of American in 1994. Mr. Ron Bogle said there was an opportunity for the district to make history this year, by having one of the most unique situations in a major urban school district. He said our district has an exceedingly strong Superintendent who has announced her retirement with a year left to work. He said there is an opportunity to get the district in order for the next superintendent, and he pledged his support to Dr. Mason as decisions are made, to take advantage of Dr. Mason's unique position as an announced retired superintendent. He said he looks forward to Dr. Mason making further history. Mrs. Terri Silver expressed a concern that the Board has not been given information on the approved south side bus barn, she asked what process that project is going through. She said it was a hardship on those bus drivers who are spending their hard earned money transporting themselves. She asked that a report be given to the Board. Mrs. Thelma R. Parks said a parent and a school employee called about the need for books at Webster Middle School. She asked that the Superintendent check to make sure the books are received. She also received a report that a child in the eighth grade had not received any books. The Board had been told the books would be available at the beginning of school. Mrs. Parks said she receives calls every day regarding transportation problems. She said a serious look should be taken and if there are not enough bus drivers, more should be hired.

Mr. Leo Hise announced that Mr. Frank Kellert and Mrs. Thelma R. Parks had been appointed to work with Mr. Darrel Shepard, Executive Director, Board Related Services, to bring back a procedure for the superintendent's search. Mr. Hise expressed appreciation to those patrons making citizens' comments tonight.

607.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 1994

M-40 SESSION

EXECUTIVE

Mr. Leo Hise announced that an Executive Session was not required.

I. #86 l DJOURNMENT .0:04 P.M.

ADJOURNMENT

There being no further business, the meeting The motion for adjournment was made by Wayne Frank Kellert. On roll call, the votes were aye; Mr, Kellert, aye; Mr. Dempsey, aye; Mrs. aye; and Mr. Hise, aye. All aye.

adjourned at 10:04 p.m. Dempsey and seconded by as follows: Mr. Bogle, Silver, aye; Mrs. Parks,

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

inute Clerk

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the , 1994.

Board

Education

this

day

)

WjJtness my hand and seal of this School District this , 1994.

Clerk, Oklahoma City

(SEAL)

d of Education

day

608. MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, OCTOBER

3, 1994, AT 7:05 P.M. PRESENT i

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

ORDER

CALL TO CÂ«DER

Mr. Leo Hise called the meeting to order. The Douglass High School JROTC, under the direction of Major Max Meers, presented the colors. Mr. Ron Bogle gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

Roll Call established that all seven present. INTRODUCTION

(7)

members of the Board were

VISITORS

Mr. Leo Hise introduced a delegation from Russia of 19 senior accountants, who are attending Oklahoma City University for a month to study cost accounting, were present to observe tonight's meeting.

Mrs. Thelma R. Parks introduced State Representative Opio Toure. MINUTES

MEETING (S)

Wayne Dempsey Terri Silver

MOTION: SECOND:

R. #64

MOVE FOR APPROVAL OF THE MINUTES OF THE SPECIAL MEETING, AUGUST 29, 1994; THE REGULAR MEETING, SEPTEMBER 6, 1994; THE DISCUSSION MEETING, SEPTEMBER 12, 1994; AND THE REGULAR MEETING, SEPTEMBER 19, 1994.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

APPROVAL OF AUGUST, 1994 MINUTES

609.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-2 MEMBER S'

BOARD

JECOGNITiaSJS

BUSINESS/COMMENTS

RECOGNITIONS Recognition of the following students who have been selected as semifinalists in the 1995 National Merit Scholarship competition.

Capitol Hill High School Eden L. Smith

Northeast High School

Amber J. Bailey Mickey H. Phan David Purdy (Currently Mathematics and Science)

attending

the

Oklahoma

School

for

Northwest Classen High School

Benjamin A. Hagy Anthony V. Meazell Sharmin H. Shompa Recognition of Columbus Elementary School for being nominated for Oklahoma Supreme Court School of the Year. Ms. Judy Jones is the principal.

BUSINESS 1.

School Board Retreat; Foundation

Funded by Oklahoma City Public

Schools

Approval to accept the invitation of the Oklahoma City Public Schools Foundation to fund and provide a facilitator (subject to acceptance by the Board) for a School Board Member retreat. Dates and location for the retreat will be presented at a forthcoming meeting.

Thelma R. Parks Ron Bogle

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 1 AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain.

aye aye no

MOTION CARRIED 6 aye, 1 no. DISCUSSION Mr. Ron Bogle said in reviewing minutes of prior meetings, he had noted that Mr. Wayne Dempsey had spoken positively about such a retreat. In contemplating Mr. Dempsey's comments, he was enthusiastic about the retreat and that the retreat would be an important activity in the Board's development. Mr. Bogle said he looked forward to the retreat and expressed appreciation to the community for their support in this endeavor.

610,

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994 M-3

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) 2.

Elect A Representative;

OSSBA Board of Directors For District 6

Consideration to elect a representative to serve on the Oklahoma State School Boards Association Board of Directors as the District 6 representative for Oklahoma City Public Schools, beginning November, 1994, for a 2 year term. (From the Board meeting of September 19, 1994)

Mr. Frank Kellert nominated Mrs. Terri Silver. Mr. Wayne Dempsey nominated Mrs. Thelma R. Parks

The voting on the nominated is as follows: Mr. Bogle voted for Mrs. Silver; Mr. Kellert voted for Mrs. Silver; Mrs. Silver voted to abstain; Mr. Dempsey voted for Mrs. Parks; Mrs. Parks voted for Mrs. Parks; Mr. Yeargain voted for Mrs. Parks; and Mr. Hise voted for Mrs. Silver.

Three voted abstention.

for Mrs.

Silver,

three

voted

for Mrs.

Parks,

and

one

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE THAT THE BOARD PRESIDENT BE AUTHORISED TO APPOINT A REPRESENTATIVE TO SERVE ON THE OKLAHOMA STATE SCHOOL BOARDS ASSOCIATION BOARD OF DIRECTORS FOR DISTRICT 6. ALSO, TO APPOINT A REPRESENTATIVE TO SERVE ON THE LEGISLATIVE NETWORK.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mr. Wayne Dempsey said this was the first year there has been a vote by the Board for a Board of Directors District 6 representative. He asked why the procedure was changed this year. Previously, the Board President appointed the representative for District 6 and the Legislative Network. Mr. Darrel Shepard, Board Clerk, said information received from Oklahoma State School Boards Association, showed that previously to serve as a district representative from the Oklahoma City Public Schools required a nomination from a District 6 representative. The Board of Education for 1-89 did not have a choice as to who would serve. Approximately two years ago the OSSBA changed their by-laws so that the 1-89 Board could select their own representative. Mr. Dempsey asked if this Board had voted for a representative last year. Mr. Shepard said the Board did not vote last year. The term for the current representative was for two years and seat the was not open until this year.

Mr. Dempsey said according to his recollection, the Board did have a discussion regarding a District 6 representative, and there were volunteers from Board members for both the District 6 representative and the Legislative Network. By consensus the Board approved those appointments. Mr. Dempsey said what is being done now is divisive. Mr. Dempsey requested that the Board President appoint a District 6 representative to the Board of Directors.

R. #65 APPROVAL PCR BOARD PRESIDENT Tl APPOINT DISTRICT < OSSBA REPRESENTS ATtVE

611.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994 M-4

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mrs. Terri Silver said the By-Laws of OSSBA states the representative is to be appointed by the Board of Education. She said shefelt the question was whether the appointment should be by the Board of Education or the Board President. She said she supported the motion as she had always recognized the President of the Board as representing the Board.

Mr. Ron Bogle said the benefit of the exercise was President now had a sense of preference.

that the Board

Mr. Leo Hise said all Board members are honorable and good serving members and it is difficult to make choices. Both nominees would be a good choice. Mr. Hise said he would announce his appointment at a later date.

Change BOE Meeting Date From October 17 to October 24, 1994 Consideration to change the meeting of the Board of Education scheduled for Monday, October 17, 1994, to Monday, October 24, 1994.

I. #66

APPROVAL TO CHANGE BOE flEETING FROM 1.0/17 to 10/24/94

Frank Kellert Ron Bogle

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 3 AS LISTED

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mrs. Terri Silver said the difficulty in preparing the agenda for the meeting was that the Superintendent and the Board Clerk will also be attending the Council of Great City Schools in Seattle, Washington from October 11 through 16, 1994.

Mrs. Thelma R. Parks questioned the number of staff who are scheduled to attend the meeting. She said to her knowledge, there has never been four staff members attend a convention of this type. With the shortage of funds, this expenditure would appear excessive. She said textbooks are still needed and that might be a better use of the money. Mr. Leo Hise said the Fall Conference of the Council of Great City Schools for 1995 will be held in Oklahoma City. At this years conference there is a planning meeting scheduled which staff will attend.

Mrs. Parks said she understood that Board members should be in attendance to be part of the planning, but did not feel that four staff members and three Board members were necessary in light of the depressed monies.

Mr. Hise said the Superintendent.

staff members were a select group picked by the

Mrs. Parks said this many people had not attended a national conference before. She said it is necessary to have people to plan for the 1995 conference, but to send seven people at approximately $1,000 per person was too much. She said she did not object to people attending and information is always brought back that enhances the school district, but she feels the number of people going is excessive. Mrs. Parks said she could not support the number of people scheduled to attend the conference, but did not object to changing the Board meeting date.

612.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994 M-5

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) BOARD MEMBERS' COMMENTS

Mrs. Terri Silver commented that she and Mrs. Thelma R. Parks attended the State Legislative Network on September 30. She passed out a brochure received at the conference on the Oklahoma School Land Trust. She also talked about a petition that is being circulated regarding ad valorem tax. An item of particular note is that this issue will not be voted on by the public until 1996, but would freeze ad valorem taxes on all property at the 1993 rate. This would be a tax rollback to the district on funding. Mr. Wayne Dempsey commended the students at Sequoyah Elementary School for their pre-program performance. Ms. Deanna Davis, Principal, requested that Mr. Dempsey share with the audience their school calendar showing "Sequoyah School" days where the PTA finds businesses in the Sequoyah community to purchase advertising on the calendar. The PTA makes approximately $1,000 with this project.

Also, Mr. Dempsey stated that Board members are being mindful that this is a year where financial resources are less than past years. As a result, he suggested the Board should be careful of its travel expenses. He said he did not know what Board members were traveling or what conferences they are attending. The example should be set by Board members by saving on expenses. Mr. Dempsey requested that a financial report be sent to the Board regarding Board member travel for the first quarter and then quarterly thereafter. The report should contain funds budgeted and what remains for the rest of the year. When the Board has demonstrated that the children and the taxpayers come first, then the Board can look at the Superintendent and staff with more conviction. Until then, he said the Board is not in a position to make judgements on other areas.

Mr. Dempsey said the Board of Education and the school district should never give the impression to the public that the district or the Board has anything to hide regarding finances or anything else. Every effort should be made to provide the public with information and records that they request. He hopes this is the feeling of every member of the Board. The importance of cooperating with citizens cannot be overemphasized to staff when requests are made under the Open Records Act and other entities. Mr. Dempsey said he did not feel there were things to hide and that everything that was done could stand up to scrutiny by anyone. Mrs. Thelma R. Parks commented about a parent's concern, regarding a situation at Rogers Middle School. A band teacher was hired, but resigned. She has received several calls from parents who have purchased musical instruments and would like to have a band instructor placed in that school. Mrs. Parks said she understood the concerns of the parents, when they have made a large investment for an instrument and then the school does not have an instructor.

Mrs. Parks acknowledged the rumors that Dr. Gloria Griffin had been hired as the Superintendent for Millwood Schools. If those rumors are true, Mrs. Parks commended Dr. Griffin. Mrs. Parks said her purpose on the Board was all about kids and not about power and self-promotion. She said her concern was about kids and what they do, where they go, and what is being done for them. She commented on the Open House at various high schools and found the enthusiasm to be very heartwarming. The parents are working with the staff and are doing things regardless of whether they have all that is needed. She said work is progressing at Northeast High School with the renovation of the Science Center. It is her hope that the needed furniture will arrive in the near future. She is pleased with what is happening at Northeast. Mrs. Parks commended Dr. Jack Isch, Executive Director, Management Operations, and those persons responsible for the progress.

Mr. Frank Kellert said the time for writing grant proposals for magnet schools is near. He requested that the Superintendent keep the Board apprised of the progress. He said he was not the only Board member

613.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-6 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

concerned about the operation of two high schools without magnet funds. Regarding Board travel, Mr. Kellert said last summer he requested that the Superintendent and Board Clerk look into a way to pool air miles accumulated by staff and Board member that could be used within the district. He said personal travel miles are not a part of the compensation for Board members. This could help get a few more people to conferences. Mr. Ron Bogle echoed the comments made by Mr. Dempsey about being forthright with the community. In the present climate of the district, any hesitancy to provide information covered by The Open Meeting Act to the community would be perceived and interpreted wrongly. He said no one on the Board could defend any staff person who was in any way trying to withhold information. Those kind of signals are not to be sent to the community. Mr. Bogle said the information the Board has is the public's information and they have a right to this information. The district should always be sure they are being responsible.

Mrs. Parks said she attended the Bond Oversight Committee meeting on September 27. There were several questions raised. In light of what is being said about the credibility of the district, she cautioned those who were present at the meeting to be very cautious. She said she was concerned that when the new school at 30th & Prospect is built, that there will be sufficient money to take care of that project.

Mr. Bogle said with everything that has been said, perhaps the district should reconsider hosting the Council of Great City Schools conference in 1995. The district will be in the national spotlight during the prestigious event as will the City of Oklahoma City. The only way to prepare is to take an adequate number of people to this years conference in Seattle and assign them to various areas to observe how the meeting is to be held. If the conference is going to be held in Oklahoma City, the district should not be apologetic about taking adequate staff to Seattle. Mr. Bogle said the trip would be a concentrated working trip. Given the comments made tonight, perhaps consideration should be given to not hosting the 1995 conference, if the financial concerns are as great as being stated. Mrs. Parks said she did not want anyone to misinterpret what she has said. She has always supported the Board attending national meetings. She said her concern at this time was because of the budget, and the amount of money that it is going to cost to send staff members to the convention when three or four people can go and observe, as has been done in the past. Mrs. Parks said she could not in all fairness to herself and the people she represents, sit here and say this is what we should do knowing that the district is concerned about monies and how the money is being spent. She said she wanted to express her reservations.

Commenting on travel, Mr. Dempsey said he did not have a problem with the conference in Seattle. He feels Oklahoma City should definitely host the Council of Great City Schools in 1995. At the same time, travel is a subject that is worthy of discussion by the Board. He does not want to get into a drawn-out debate on whether travel should be conducted or not. He said he has his own ideas as to whether Board members should travel without the approval of the Board and whether more than one Board member should attend a conference, or if it would be more appropriate to send a staff member. Mr. Dempsey said he was concerned about the improper planning of Board travel. With advance planning, money could be saved instead of deciding to attend at the last moment. Mr. Dempsey said the district should have a daily per diem rate for lodging. He said he would be pleased if the district would only pay a fair per diem rate and not actual rates.

Mr, Tom Yeargain said when all the travel is added up during the year, it is a large amount of money. Regarding hosting the 1995 Council of Great City Schools, he has doubts whether Oklahoma City should host the conference. The financial situation should first be examined. He said he had not seen a breakdown of the cost. He said he did not object to personnel attending the conference, but did feel there was an excessive amount of staff attending. Mr. Yeargain also concurred with the comments regarding the Open Records Act.

â&#x2013; /

614. MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

Mr? BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Mr. Dempsey requested that staff obtain a copy of the State and Federal travel policies, including the per diem rates and provide that to the Board for informational purposes. Mr. Leo Hise said the district operated according to Oklahoma School Law which states reimbursement is for actual expenses. Regarding the 1995 Council of Great City School conference, it was announced in October of 1994 that Oklahoma City would be the host in 1995. He said he had not received any negative comments until tonight. Mr. Hise said maybe the Board should vote on whether they participate in any organization, travel, etc. Mrs. Parks said the number of people attending the conference in Seattle was not brought to the Board. She said it was agreed to go to the conference, but not the number of people attending. She said Board members should make the decisions. Mr. Hise asked the Board to select a date for a Board retreat sponsored by the Oklahoma City Public Schools Foundation during November. The two possible locations are Lake Murray Lodge (Ardmore) or the Marland Mansion (Ponca City). Board members suggested either the first or third weekend in November. Consensus was to hold the retreat the 3, 4, and 5th of November.

Mr. Dempsey asked at what point the Board focused on a three day retreat. Mr. Hise said the Foundation offered that the Board could spend Friday night, Saturday, and return around noon on Sunday. Mr. Bogle volunteered Mr. Dempsey and himself to serve as counsel to the Superintendent in making the arrangements for the retreat.

Mr. Leo Hise said Mr. Bogle and Mr. Dempsey could make the decision for the Board regarding the location, consultant, etc. CITIZEN S'

COMMENTS

CITIZENS' COMMENTS

Mr. J. C. Mahan, Arcadia Resident, talked about annexation of the Arcadia area to Edmond. He supports an annexation election.

Ms. Alma Faye Caldwell, Cafeteria Manager, Arcadia Elementary School, spoke against the deannexation of the Arcadia area.

Ms. Dee Black, Edmond Resident, election.

LEGAL

spoke in favor of an annexation

REPORT

Mr. Cleeta John Rogers, General Counsel, spoke regarding the following issues: 1.

Pipeline Litigation; A communication was received today from the Supreme Court of Oklahoma, stating that the petition of interveners had been granted. A judgement will be made based upon the filings that are currently before the court. The responses to the applications and petitions along with oral argument has been set for 10:00 a.m. on October 19, 1994.

Student Transfer Cases; Cases continue to be filed. The position of the Legal Department is to uphold the policy of the district and State Law. Each appeal before the District Court of Oklahoma County has been responded to and tried. The cases seem to be based upon the various opinions of the Bench. The district has not appealed any of the cases to the Supreme Court, due to budgetary considerations.

Building Permits for Bond Projects; There appears to be an inconsistency in the process of obtaining permits which at time bears financial consequences. There also appears to be a communication problem with the City of Oklahoma City.

LEGAL REPORT

615. MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-8 LEGAL REPORT (Continued) Mr. Leo Hise requested that General Counsel research the law concerning the school district's and city's relationship regarding permits and to find anything that could assist with better communication.

CREASORER’S lEPCRT

TREASURER

REPORT

SUPERINTENDENT

teport: Karen Armstrong/ Teacher 5f the Year

REPORT

Report from Karen Armstrong, Johnson Elementary School, Teacher of the Year, 1993-94.

Ms. Armstrong spoke about her personal teaching observations over the past 25 years. She suggested to the Board and administration that they should do whatever needs to be done to empower teachers to teach; also that all personnel should become collaborative vision-makers not from the top down or from the bottom up. Dr. Betty G. Mason thanked Ms. Armstrong for her presentation and noted that Ms. Armstrong was a finalist for the State Teacher Of The Year.

3OPERINTEND0W ’ S SEPC»T

Dr. Mason announced that on September 30, the district student enrollment was 39,259; 342 transfers into the district; 52 transfers out of the district by court decree, making a net gain of 290 transfers.

She said there was another delay at Cleveland Elementary School due to errors by the architect in the HVAC design. The new tentative date for moving in is October 28. Also, the City is requiring that something be done about the incinerator stack at Cleveland. Guernsey architectural firm will advise her on what must be done to satisfy the City's requirement on October 4. The changes will be at no cost to the district and are being paid by.^the architectural firm. The Cleveland students are still being housed at Trinity Baptist Church. The church is still willing to continue to house the students until the building is completed. There is an item on the agenda for reimbursing the church for the increased utility costs for housing the students. Dr. Mason announced that Dr. Gloria Griffin, Director, High Schools and Adult Education had been selected as the new Superintendent for Millwood Schools. Dr. Griffin's last day with our district will be October 14 and will begin her new position on October 17. Dr. Mason said the district is extremely proud of Dr. Griffin. Mrs. Thelma R. Parks asked if there was an error made by the architect, why didn't the Oversight Committee catch the mistake. Dr. Mason said the Oversight Committee had not been involved in the review of architectural drawings; only the expenditure of bond funds, Mrs. Parks asked who was in charge of the oversight of architectural drawings. Dr. Mason said for this particular school, which was one of the first schools where plans were completed. Dr. Jack Isch and his staff were reviewing the drawings. In this situation it was not a case of whether the district had reviewed the plans correctly, but according to the City of Oklahoma City, the architects did not abide by City Code. Mrs. Parks asked if there was not a person in charge of overseeing the projects for the district. Dr. Mason said it was not until several weeks after the Cleveland bid and contracts were awarded that The Benham Group was hired to review the projects. Mrs. Parks said that was the information she wanted.

Dr. Jack Isch, Executive Director, Management Operations, said it was a matter of interpretation as to whether the building was correctly designed or not. He said it was never shown to him that the district must comply with the City's request.

616. MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-9 SUPERINTENDENT'S REPORT (Continued)

Dr. Mason said it was the interpretation of the City that the district must be in compliance before permits are obtained.

Because of this Dr. Isch said the City will now review all plans prior to bidding and contracts. Mr. Leo Hise said the City had preapproved the Cleveland plans, but the problem arose with a building inspector. He said Dr. Mason has met with the City, and he has also requested that General Counsel research the law pertaining to the issue. RECESS

RECESS

Mr. Leo Hise announced reconvened at 9:10 p.m. PERSONNEL,

short

recess

PAYROLL,

AND

8:50

p.m.

The

meeting

ENCUMBRANCES

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCE ITEMS 1, 2, AND 3 AS LISTED.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye pass aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 6 aye, 1 pass.

August, 1994 Payrolls Ratification

Approval of ratification of August, 1994 payrolls previously approved by the Board and upon which warrants have been issued as follows:

1993-94 1993-94 1993- 94

General Fund Salary Federal Funds Salary Child Nutrition Service Fund Salary

$ 4,621,812.84 187,434.42 $ 19,610.80 $

1994- 95 1994-95 1994-95 1994-95 1994-95

General Fund Salary Building Levy Fund Salary Bond Issue Federal Funds Salary Child Nutrition Service Fund Salary

$ 1,757,847.32 206,605.99 $ 159,401.37 $ 148,337.71 $ 198,578.63 $

1994-95 Purchase Orders

Approval to issue 1994-95 purchase orders to encumber the following payroll for October, 1994.

AMOUNT

P.O. NO.

FUND

OCAS CODE

9520016

GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND 94 SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND SALARY

5-11-000-5300-100

$ 9,000,000.00

5-21-000-5300-100

300,000.00

5-31-000-5300-100

350,000.00

5-23-000-5300-100

600,000.00

5-22-000-5300-100

500,000.00

9520017 9520018 9520019 9520020

A R. #67 APPROVAL OF PERSCflNEL, PAYROLL, AND ENCUMBRANCES

fi.

617. MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994 M-10=

PERSONNEL, PAYROLL, 2kND ENCUMBRANCES (Continued) ^61

APPROVAL OF 3ERSC*4NEL, ?AYRCK.L, AND ailCUMraUKNCES

Personnel Report Recoiranend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed.

According to Board Policy G-33, the following resignations provided as "information only" in the Personnel Report.

are

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9411505 through 11-9503345) written during the period 09/01/94 through 09/27/94, (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.

THE FOLLOWING THREE DIGITS REPRESENT FISCAL YEAR AND FUND FOR ALL EXPENDITURES. OTHER NUMBERS LISTED IN ACCOUNT CODES REPRESENT SUBACCOUNTS FOR EACH OPERATIONAL UNIT.

511 521 522 523 531

General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue

CERTIFICATE

INTERNAL

AUDITOR

This is to certify that I haue received the attached encumbrance list, P , 0 . # 9 4115 05 to 9 41 1 5 2 9 , f r o fii the Encumbrance Clerk, I haue made a r a n dom t e sting of the following items! action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

Sk-

Edward Romero Internal Auditor

CERTIFICATE

Date

INTERNAL

AUDITOR

This is to certify that I haue received the attached encumbrance list, P.O. # 9502738 to 9503345, from the Encumbrance Clerk, I haue made a following items' action items; agreements; rand o rn testing of the account fund of each item. Limited to the? reimbursements; and the sample, the encumbrances, are consistent with Board items tested in the P o 1 i c y and 0 k1 a h om a laws .

Edward Romero Internal Auditor

Date

ASSIGNMENT

Lichtenberger, Clayton

01-12 $24,175

01-08 $22,830 01-03 $21,485

8-29-94

9-6-94

8-23-94

Emerson English Teacher

Shidler 4th Grade Teacher

Willow Brook 2nd Grade Teacher

Alternative Ed Fac il 9-6-94 PE/Health Teacher

Cauthon, Bobbye

Clark, Jamie

Clinkscale, Andr ;a

Creel, Mel

Norwood, Sparlii 1 Poole, Cheryl Poynter, Nicola

01-15 $26,880 03-03 $22,840 03-19 $33,155

8-23-94

8-31-94

8-25-94

Dewey 3rd Grade Teacher

Gee, Susan

Holloway, Cal

Jackson LD Teacher

Prandy, Michael

Muterspaugh, Ca ol

01-03 $21,485

9-6-94

Fillmore 5th Grade Teacher

Fite, Kelly

Moser, Johnna

01-03 $21,725

8-23-94 Hoover Language Arts Teac ler

Farrow, Martha

McCormick, Cind ’

01-08 $22,830

8-29-94

North Highland 2nd Grade Teacher

Marino, Kathryn

01-03 $23,535

Oyer, Russell

Glover, Stephani ! Moon EMH Teacher

03-14 $13,855 01-07 $11,767 016-05 $13,395

01-03 $22,520

Fine Arts 9-7-94 .5 Trav Strings Te icher

8-9-94 8-25-94

8-23-94

Special Services .5 Speech-Lang Pat

01-03 $21,485

8-23-94 Webster Language Arts Teac ler

01-03 $21,485 01-16 $12,895 01-06 $23,330

01-03 $21,485

8-23-94

8-29-94 John Marshall .5 Engl/Soc Studie 3 Teacher 8-23-94

Capitol Hill Ele 1 KDG Teacher

8-24-94 Star Spencer Biology/Chemistry Teacher John Marshall Business Teacher

Cleveland 5th Grade Teacher

01-03 $21,485

01-03 $21,485 8-23-94

Adams KDG Teacher

9-6-94

01-03 $22,520

Dunbar 3rd Grade Teacher

8-23-94

Altern Ed Facil Soc Studies Teache

Lotker, Chariot e John Marshall .5 Counselor

Keel, Jennifer

01-03 $10,742

8-29-94

U Nichols Hills .5 KDG Teacher

Bassett, Christii la

ANNUAL SCHEDULE/STEP/LANE

SALARY

01-03 $21,485

EFFECTIVE

Jackson 8-23-94 Language Arts Teac ler

CERTIFIED (cant nued):

NAME

Joseph, Alma

AHMML SCMEDULE/STEP/LANE

SALARY

Johnson, Jeremy

EFFECTIVE

01-07 $23,535

ASSIGNMENT

8-23-94 Abernathy-Elizom b, Jackson Social Studies Tea ;her Robert

CERTIFIED:

NjyiE

PERSONNEL EMPLOYMENTS

(» 0<

ts e

o 0

o M cn

s o n o

O IT* r

•0

It *

0) O

•«

ILllL

<o l(^

O o o to n

•fl

n H O

g s £

» n

•*1

n cn o

CTI !-■ 00

t\J

ASSIGNMENT

101-02 $4,687

106-01 $7,890 103-01 $7,921 101-06 $8,787

155-01 $11,350 105-02 $5,303

9-1-94 8-23-94 9-19-94 8-30-94 9-27-94

9-6-94

Willow Brook .6 EDK Asst

Roosevelt MD Asst

W Nichols Hills Class Size Asst

Health Services LPN/Class Asst

Currie, Kamilah

01-15 $26,610

8-23-94 Harding In-School Susp Tea :her

Dunlap, Cheryl Eminger, Cleta

01-03 $22,775

01-03 $21,485

8-23-94

Roosevelt ISS Teacher

8-23-94 Alternative M S Language Arts Teac ler

West, Laban

Uestberry, Jerry

Uhitely, Kendra

Bibbs, Nechille

8-23-94

101-01 $3,906

Ford, Anita

Chapter I EDK Asst

8-24-94

101-06 $8,787

Heronville Licensed Custodiar

Estrada, Jose

Health Services Nurse

Woolery, Susan

Creston Hills .5 EDK Asst

162-01 $10,712 9-9-94

Hillcrest .5 Bilingual Asst

Estrada, Alberti 1

01-03 $21,725

8-23-94

SUPPORT:

103-03 $4,009

9-14-94

Transportation Bus Driver

Engles, David

03-11 $26,270

9-26-94

Alternative M S SED Teacher

Williamson, LeAni

Dominguez, Iliai a Roosevelt Bilingual Asst

01-17 $28,640

8-23-94

Fine Arts Vocal Music Teache •

Sullivan, Kathy

Davie, Beverly

03-03 $22,600

8-23-94

Arthur LD-MH Teacher

Smith, Nadine

101-03 $4,848

8-23-94

Shields Heights .6 EDK Asst

Cornelius, Mary

01-11 $25,040

9-12-94

Fine Arts Vocal Music Teache •

Richmond, Robert

106-05 $8,537

8-29-94

Prairie Queen MR Asst

03-09 $25,195 *

8-26-94

Taft Special Ed Teacher

Quigley, Joseph

Connel, Donna

03-03 $22,600

8-31-94

Moon TMR Teacher

Puller, Lisa

106-01 $7,890

Branum, Don

03-13 $27,515

8-23-94

Southeast LD Teacher

Prudooi, Guendolyi

8-23-94

ANNUAL SCHEDULE/STEP/LANE

SALARY

Jefferson TMR Teacher Asst

llilliilillll

EFFECTIVE

Collins, Reachii

SUPPORT (contira ed):

ASSIGNMENT

158-01 $5,555

SALARY

9-15-94

EFFECTIVE DATE

Shidler .5 Custodian

CERTIFIED (contil ued):

N2kHE

PERSONNEL EMPLOYMENTS

« w

(3 ft

o o

2 o

•0

It *

»<> CO

n•O In

111111

VO VO

A <X)

103-01 $7,921 105-02 $5,303 101-02 $7,813

101-01 $7,813

101-02 $7,813

101-12 $10,522

101-01 $7,813

Special Program Sv :s 9-1-94 Bilingual Asst

9-1-94

9-16-94

9-1-94

8-23-94

Nichols Hills Class Size Asst

Transportation Bus Driver

Eugene Field 9-12-94 Chap I Class Size Isst

9-14-94

Transportation Bus Driver

Alternative Ed Fac il 9-2-94 ED Asst

9-6-94

U Nichols Hills .5 Custodial Uorke

Webster SED Asst

N W Classen SED Asst

Transportation Bus Driver

Gomez, Louis

Gray, Terry

Grigsby, Antonio

Gunter, Lori

Haggard, Neal

Harmon, Rebecca

Heard, Cozetta

Jackson, Chiquiti

Jamison, Earnest

Johnson, TheophiIus

9-1-94

9-13-94

105-02 $5,303

158-01 $5,555

103-01 $7,921

Golding, Timothy

9-9-94

Mark Twain Bilingual Asst

105-02 $5,303

SCMEDULE/STEP/LAHE

SALARY ANMIU.

Garcia, Brenda

9-6-94

EFFECTIVE DATE

Transportation Bus Driver

d):

ASSIGNMENT

Fuller, Terry

SUPPORT (continu

NAME

ASSIGNMENT

Ocana, Marco

Nichols, Lisa

Mullendore, Christopher

Moody, James

Mischke, Carolyi

Meador, Gemma

Mays, Ruby

Mathews, Joyce

Maddex, Kayla

Lewis, Brenda

Lee Jr., Hubert

Kidd III, Eduarc

Kenyon, Mark

Hawthorne Bilingual Asst

Transportation Bus Driver

Quail Creek Class Size Asst

Classen Custodian

Telstar MD Asst

John Marshall .5 Counselor Asst

Transportation Bus Asst

Transportation Bus Driver

North Highland Chapter I Asst

Columbus Bilingual Asst

Transportation Bus Driver

Stonegate Class Size Asst

Transportation Bus Driver

SUPPORT (contini ed):

NAME

PERSONNEL EMPLOYMENTS

9-8-94

9-7-94

8-23-94

9-13-94

8-23-94

9-13-94

8-22-94

9-2-94

8-25-94

9-9-94

9-6-94

8-23-94

9-7-94

EFFECTIVE DATE

103-01 $7,921

105-02 $5,303

101-02 $7,813

160-01 $10,302

106-05 $8,537

120-01 $4,214

103-02 $4,010

105-02 $5,303

101-02 $7,813

103-01 $7,921

105-02 $5,303

101-02 $7,921

105-02 $5,303

ANNUAL SCHBXILE/STEP/LANE

SALARY

s •vd

■Hl

c: (D O<

(3 r* H-

O O

M CO

g a n o

§ r

•o

n r

90 m o

•0 H

(a )

f I-*

ULUL

(O VO ii^

o o H O n n »

•fl

H H s o o

§ g

A n n

•fl

2 C n (» o

CTl to O

X ,N

106-04 $8,318 105-02 $5,303 105-02 $5,303

104-01 $4,040 105-02 $5,303

105-02 $5,303 101-02 $7,813 103-02 $4,010

132-01 $9,088

103-05 $8,345 105-02 $5,303

122-01 $4,273

105-02 $5,303

9-6-94

9-1-94

8-30-94

9-15-94

9-4-94

9-7-94

8-22-94

9-19-94

8-23-94

9-9-94

9-12-94

9-9-94

Transportation Bus Driver

Gatewood .5 Day Care Asst

Transportation Bus Driver

Alternative Ed Fac il SED Asst

Transportation .5 Bus Asst

Webster Financial Secretar

Columbus Bilingual Asst

Transportation Bus Driver

Accel Lrng Center .5 Elem Clerk

Transportation Bus Driver

Richard, Judy

Sanders, Nola

Scott, Candice

Simer, Rhonda

Skinner, Richard

Sumral, Darrel

Terrell, Tracy

Thomas, Michelle

Trujillo, Octavif

Tuszynski, Shery

Vaughan, Marsena

Ware, Larry

SCMEMILE/STEP/LAME

8-23-94

DATE

SELECTIVE

Moon MR Asst

d):

ASSIGNMENT

Reid, Judith

SUPPORT (continu

NAME ASSIGNMENT

Transportation Bus Driver

Shields Heights .5 Pre-K Asst

Youngblood, Jacl

Young, Toya

Woolfolk, Greg

Wimberly, Erwin

Transportation Bus Driver

T ransportat i on Bus Driver

Capitol Hill Elem Custodial Worker

Transportation Bus Driver

Williams, Marih n Tranpsortation Bus Driver

White, Danny

Uehunt, Linda

SUPPORT (contira ed):

NAME

PERSONNEL EMPLOYMENTS

9-2-94

9-6-94

9-8-94

9-2-94

8-22-94

9-2-94

8-31-94

EFFECTIVE

105-02 $5,303

160-01 $10,302

105-02 $5,303

104-09 $4,940

ANNUAL SCHEOULE/STEP/LANE

SALARY

o 0 s <+ H£3

s a n z o

s §I "

•0

2 Z n r

•0 n

inrr

l(k

n H z o o •ii o o 4 O » n z w

z n

4 n z o

s H

6) NJ

Transportation Bus Driver

Patterson, Porti a

Henry, Kim Sellers, Jon

8-23-94

6-3-94

8-26-94

6-3-94

UiIson Special Ed Asst

Transportation Bus Driver

Special Program S Bilingual Asst

Transportation Bus Driver

Brison, Eva

Broussard, Deinnic

Carter Sr, Claude

Estrada, Alberto

Caches, Sonja

Grant, Brenda

6-3-94

8-19-94

6-3-94

8-31-94 General Counsel Assoc General Cou isel

Green Pastures Class Size Asst

ELIMINATION OF 1 OSITION:

Fillmore Class Size Asst

Bligen, Everick

Tedder, Peggy

8-22-94

T ransportat i on Bus Driver

Transportation Bus Driver

6-3-94

Transportation Bus Driver

Bibbs, Louis Taylor, Sherry

6-3-94

Transportation Bus Driver

Baker, Kenneth

6-3-94

Columbus Bilingual Asst

Ochoa, Leticia

Alexander, Uillit m Adams Custodial Worker

8-30-94

6-3-94

Transportation Bus Driver

Nichols, Bobby

DISMISSALS:

9-1-94

Star Spencer Custodial Worker

Lewis, Latrecia

9-2-94

Capital Improv Engineering Spec

Quiett, James

6-3-94

EFFECTIVE DATE

Adams .5 Class Size Ass •

DISMISSALS (com inued):

ASSIGNMENT

Leslie, Shirley

ANIMAL SCHEDULE/STEP/LANE

SALARY

9-20-94

'CS

EFFECTIVE DAOS

Columbus Media Center Asst

ASSIGNMENT

Toile, Martha

DECEASai:

NAME

PERSONNEL TERMINATIONS

ANNUMSCHEDULE/STEP/LAME

SALARY

§5

r* HC3

o o 0

o n cn

g a w z o

K §

n tn o z z n r

•0

VO It^

I-*

(0 PJ JO

O O

H Z o o

►3

•*1

S w

V NJ C',

(M NJ

H L King EDK/KDG Teacher

Lawson, Aurea

MATERNITY:

Brown, Billie

EDUCATION:

Shidler Chapter I EOK Asst

Hark Twain 1st Grade Teacher

RETURN FROM LEAVE OF ABSENCE:

Green, Bonnie

PARENTAL:

10-18-94

8-23-94

9-9-94

12-6-94

Lawrence, Sanford Custodial Services Relief Custodian

EFFECTIVE DATE

8-24-94

ASSIGNMENT

Johnson, Clarence Maintenance Electrician

NEDICAL:

LEAVE OF ABSENCE:

NAME ANNUAL SCHEOULE/STEP/LAME

SALARY NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

5) S s * Q r

3 (D O<

ft H-

o 0

o n cn

g o n o

•0

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9l>

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s §

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i€

•>1

c ►3 M 0)

<yi NJ

624. MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-17 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) R. #67 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE;

Williams, Frank

MIS Department Programming Manager

10-1-94

Asian American Student Services Title VII Facilitator

9-2-94

Eubanks, Barbara

Harding Middle School Math Teacher

9-20-94

Loch, Billy

Alternative Education Facility LD Teacher

9-30-94

Beason, Darrell

Custodial Services Relief Custodial Worker

8-31-94

Carr, David

Pupil Transportation Bus Driver

9-9-94

Emmons, Ray

Maintenance Painter

9-30-94

Jamison, Earnestine

Pupil Transportation Bus Driver

9-6-94

Johnson, Julie

Pupil Transportation Bus Driver

8-31-94

Nguyen, Hang

Special Program Services Bilingual Assistant

9-2-94

Smith, Kathy

Pupil Transportation Bus Driver

9-6-94

Thomas, Stephanie

Ridgeview Elementary School Pre-school Asst

9-15-94

Trujillo, Octavio

Columbus Elementary School Bilingual Assistant

9-19-94

PROFESSIONAL-TECHNICAL:

Vovan, Anna CERTIFIED:

SUPPORT:

625.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994 M-18

PERSONNEL^ PAYROLL, AND ENCUMBRANCES (Continued) X. #67 APPROVAL OF ’ERSCNNEL, ’AYROLL, AND aSICUMBRANCES

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

White, Danny

Pupil Transportation Bus Driver

9-12-94

Williams, Carl

Hayes Elementary School Custodial Worker

8-26-94

According to Policy G-33, the following non-continuing contracts are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

Kramer, Debra

Sequoyah Elementary School 5th Grade Teacher

6-3-94

Rander, Kristina

Adams Elementary School Primary Teacher

6-3-94

626.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3^ 1994

M-19; PURCHASING

AND

GENERAL

BUSINESS /

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

R. #68

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH L, EXCLUDING ITEM F, WHICH IS TO BE VOTED ON SEPARATELY. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

Ron Bogle Frank Kellert

MOTION: SECOND:

MOVE TO TABLE (NO DATE SPECIFIED) ITEM H UNTIL THE BOARD EVALUATES BOARD POLICY AND ARCHITECTURAL AND ENGINEERING CONTRACTS. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye no no

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye no no

aye aye aye no

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION FAILED 3 aye, 4 no. VOTE ON ITEM F. ROLL

CJOj L

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 6 aye, 1 no. DISCUSSION

Regarding Item G, Mrs. Thelma R. Parks said she when the idea came before the Board to move the Cleveland students to Trinity Baptist Church, she asked what it would cost the district and was assured there would be no cost. At that meeting she stated are someone would have to pay for students using the church's supplies. Mrs. Parks said she feels that the students should have the opportunity to enjoy the facilities at Trinity Baptist Church, but felt it would be a hardship on the church members. She said she was pleased to see the district making a reimbursement to the Church. She noted that too often she has said things that have turned out to be as she stated. Mrs. Parks said her comments are not intended as criticism, because the students had to go somewhere. Her hope is that the housing of Southeast High School students at FAA would not result in costs to the district. In the future, the district should take those things into consideration.

Regarding Item H, Mr. Tom Yeargain asked if the dollar amounts were estimated, specifically those for Capitol Hill and Douglass High Schools. He questioned whether Capitol Hill (larger building plus a field house) HVAC work would cost less than Douglass as shown in the agenda.

Dr. Isch said these figures were engineering firms doing the work.

the

estimates

provided

the

APPROVAL OF PURCHASING AND GENERAL BUSINESS

627.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-20PURCHASING AND GENERAL BUSINESS (Continued) Regarding Item J, Mr. Yeargain about the change order to Aduddel Roofing. Dr. Isch said the change order had to do with the gage of the metal decking not being sufficient to be safe. The contractor and architect had recommended that a decking of heavier gage be installed. Mr. Yeargain asked if the change would result in a later completion date. Dr. Isch said the projected completion date was December 15. He said he also had timelines by total district and by individual Board member district by school. Mr. Yeargain asked that the timelines by total district be given to all Board members.

Mr. Dempsey asked if the designs for Roosevelt Middle School had been checked to make sure they were not designed the same as Cleveland. Dr. Isch said the plans would go to the City for their review prior to bidding the contract. If the City finds fault with the plans, the engineering firm will change the plans. Mr. Dempsey clarified that the mechanical and electrical plans would go with the general plans to the City for review prior to bidding. On Item H, Mr. Ron Bogle said that Board Policy and the Standard AIA contracts state clearly that the Board would be responsible for approving the design consultants that work for the district. Whatever firm is assigned would need to be approved by the Board. Last year when the Board selected the consultants, the consultants would come with a full cast of firms. Then subconsultants were added to round out the work. In some cases architectural firms were awarded engineering contracts. Last year the Board requested that the district send a letter to all consultants asking if they had added subconsultants to their teams. A few of the firms responded. A second letter was sent to those firms that had not responded. To Mr. Bogle's knowledge no other effort has been made to obtain that information. Now the Board is presented with an action item to approve specifications by firms for engineering work, and he said he is not aware in some cases who has done the engineering work. It could be that the architectural firm has in the interim added staff to bring that expertise into the firm. In that situation the Board would not be required to approve the firm. However, if a firm subcontracted with an engineering firm to do the HVAC design, that might put the Board in a difficult position in terms of evaluating the relationship with regards to Board Policy and contracts.

In the instance of Culver & Associates and Charles F. McAfee, Architects, Mr. Bogle said he was not aware those firms had the expertise on staff to perform HVAC and related engineering designs. Mr. Bogle asked if those firms had subcontracted the work, and if so, if the Board had approved the subcontracting relationship. If the subcontractor had not been approved, whose stamp would appear on the contract documents for the work? He said it would be awkward if an engineering firm put their stamp on the work, but was not the firm the Board had hired.

Mr. Bogle asked Dr. Isch who performed the HVAC design work for the five projects listed under Item H. Dr. Isch said the design work was performed by the person each firm started with last January. Dr. Isch said at Northeast and Douglass High Schools the mechanical work was being performed by Ed Guess from Tulsa. Mr. Bogle asked if Ed Guess was a staff member of Charles McAfee & Associates, or a subcontracted firm. Dr. Isch said he was not sure what the contractual relationship was. Mr. Bogle asked if Mr, Guess' stamp would appear on the contract documents. Dr. Isch said Mr. Guess' stamp would appear on the mechanical designs. The electrical and structural engineers will have their stamp on the documents also. Mr. Bogle asked if Mr. Guess' firm had been brought to the Board for approval? Dr. Isch said he did not recall bringing that name to the Board for approval. Mr. Bogle said this violated Board Policy and the contracts. Mr. Bogle said requested that Item H be tabled until the Board has evaluated Board Policy and contracts, since the Board may have firms doing work the Board has not approved. Mr. Bogle said if someone was present who could set aside his concerns he would be happy to proceed, otherwise he feels further analysis should be done.

Mr. Bogle said he wanted to be very specific in his comments. "While not able to cite specific Board Policy at this point, I recall that it would be in violation of Board Policy. As long as the firm that the

A 628.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-21

PURCHASING AND GENERAL BUSINESS (Continued)

Board hired has their stamp on the work, I am not sure if performs the work. The issue is liability for designs. if a firm not hired by the Board designed the work and the Board's best interest to resolve the question before agenda item." He asked if others were present that guidance.

it matters who I am concerned feels it is in voting on this could provide

Mr. Wayne Dempsey said he did not have the answers. There were several sets of plans on each building and the engineers stamp the mechanical and electrical plans, and the architects stamp the overall plans. He said in the absence of the Board President he had signed contracts for work under the bond issue. He had not seen a provision in any of the contracts stating that subcontractors must be approved, unless he had totally missed the clause. He said he knew that the Board did not approve subcontractors for Classen or Southeast. Also, at Classen the architectural firm subcontracted with an independent engineering firm to do the HVAC and the Board approved that. Mr. Dempsey said if there was a problem, there would be a problem going all the way back to the beginning of the process. Mr. Dempsey said he felt the Board has the right to hold the firm they contracted with accountable. The specifications clearly state that firm is responsible for the HVAC, mechanical, electrical, etc. He said as an entity he did not know if the Board had a right, or should want the right or the responsibility to approve who a firm subcontracts with. That is not done in any other issue that he is aware of. Mr. Dempsey asked if the C. H. Guernsey firm performed the engineering work on Cleveland, or if it was subcontracted. Dr. Isch said their staff performed the work.

Dr. Isch said there are a lot of people who work on these projects, and he could not guarantee that every person who worked on Cleveland or Roosevelt, and put a stamp on those plans was a staff member of the architectural firms. Dr. Isch said it was unusual to have a firm large enough to have all of the expertise required in a project. Mr. Dempsey said except for the largest of A & E firms, many of the architectural firms would subcontract or go into partnership with engineering or other firms on a major project. Mr. Dempsey said the major focus should be that the plans and specs submitted meet the various codes, and ultimately the person who the Board holds accountable is the architectural firm that the Board contracted with to do the work. He asked Dr. Isch who would be responsible under the contract. Dr. Jack Isch said he would go to the architect to resolve the problem. Mr. Dempsey said the Board is not looking at the subcontractor, but at the contractor and architect to correct the work. Mr. Bogle said there was a difference between a subcontract and subconsultant. If there is a big project a firm might subcontract for the drafting. The AIA licensed architect takes responsibility regardless of who performs the drafting work. With a subconsultant, a team is built of expertise to cover all needs of a particular project. The client hires a team. A large multi-faceted firm would have all the expertise needed within the firm. A smaller firm that is awarded a project may need to add different skills to their team in order to fulfill the requirements of the project. Mr. Bogle said according to Board Policy and the contracts, the client is given the opportunity to approve of that team. What he is asking according to Policy and our contract is who is really liable? Mr. Bogle said the Board may be able to go back to Charles McAfee, but on the mechanical and electrical drawings, is the person stamping approval be the person ultimately liable for the drawings?

Dr. Isch apologized to the Superintendent and the Board if he had not followed Board policy. This is the same procedure that has been followed for years. The last school built was done by a large firm who did not have an engineering firm, and the engineering was contracted out. Mr. Bogle said he raised the questions and concerns nine months ago on three different occasions. Firms have been hired that did not have full in-house capabilities. He wanted to be sure that the Board knew who was

629. MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-22

PURCHASING AND GENERAL BUSINESS (Continued)

doing the work. Regardless of the past practices of the district. This is not the first time for this discussion. In fact it has been a part of the discussion all along. Now during the eleventh hour, it comes back to the Board and the Board now finds out that subconsulting firms have been added. Mr. Bogle said he wanted to know what the position of the district is in relationship to those firms who worked for the district, but who have not been approved. He said he would like to have an answer to the question before he votes on the item. Mr. Dempsey said there is nothing in Board Policy F-05; SELECTION OF ARCHITECT/ENGINEER that says the Board is to approve subconsulting firms or subcontracts. He said it is probably is a good idea to do that in the future. This Board never approved the engineering firm that subconsulted the HVAC work at Classen School For Advanced Studies, but questions were not raised when Classen was placed for bid. He said all of sudden there are questions. Mr. Dempsey said he had concerns, but maybe what Mr. Bogle has suggested is a good process to follow in the future. Mr. Dempsey said the Board's review process has been fairly exhaustive to this point. He said the architects and engineers at the Service Center have reviewed these plans, and The Benham Group has declared their opinion based upon the information they receive, and the plans are ready to go out for bid. This indicates the plans have been reviewed by The Benham Group and will be reviewed by the City before bid specifications are done. He said he thinks there is a whole segment of the community that is ready to see work started in their community. Now the Board is considering delaying the work when this was not done in other areas of the City and other schools. Mrs. Parks said that Mr. McAfee is the hired architect. She said the concern projected by the Board member was whether Mr. Guess was a subconsultant or a subcontractor. Dr. Isch said he did not know their financial arrangement. Mrs. Parks said if the architect is going to be the person responsible and has sublet the contract, then the Board would hold the architect accountable. That is all that needs to be done. Mrs. Parks said it has been pointed out that architects have been hired and contractors have been given jobs without the approval of the Board. Mrs. Parks said if the architect is going to be held liable she does not see the difference in this issue and what has been done.

Mr. Bogle asked if the representative from The Benham Group could respond because the issue could be set aside and he might not have a problem regarding Classen and the other examples. Mr. Frank Kellert requested before Mr. Tom Gunning from The Benham Group spoke, if he could ask Dr. Isch a question. Mr. Kellert asked for clarification on a statement made by Dr. Isch regarding the Board's ability to hold someone accountable for a contractual arrangement. Mr. Kellert said from what he understood so far, there has been a differentiation between a flooring subcontractor and professional capable of putting their stamp on a set of plans. He considers that a different professional area in terms of subcontracting. Mr. Kellert asked Dr. Isch if an architectural firm on a project worked with an engineering firm because they did not have an in-house engineer, and if so, did that engineering firm put their stamp on a set of plans? Could the Board the go back to the architectural firm and demand satisfaction of the contract if something went wrong with the engineering? Dr. Isch said yes and noted that has happened during the bond process. Mr. Kellert said the Board's ability should not be disconnected to demand compliance with the contract. Dr. Isch said that is the position the district has taken and he does not work directly with any subcontractors. The contractual party designates a contact person for the district, and that is who he works through. Mr. Kellert asked if this was also the Legal Department's position. Mr. Cleeta John Rogers, General Counsel, said each of the contracts provide that they cannot be sublet. He said Board members may be mistaking the words "subcontract" for "sublet". Mr. Rogers said the Legal Department, has been careful to make the architectural firm the responsible party. They cannot assign their contracts to another party. Mr. Rogers said it was a common practice in every profession to use

630,

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994 M-23 PURCHASING AND GENERAL BUSINESS (Continued)

specialties in certain areas. The district should be careful not to interfere with the contract rights of the responsible parties. He said he was comfortable that the district has total recourse for the project through the single architect that the district hired. Mr. Rogers said if the architect wants to take on another party, put their seal on that work, and be responsible for that work, that is the architect's responsibility. Mr. Kellert reiterated the question that the architect could be held accountable for something that an engineer seals? Dr. Isch said as far as he was concerned, the engineer would be considered an employee. Dr. Isch said there might be three or four different professional stamps on a document.

Mrs. Terri Silver said her confusion comes information previously received from the Legal Department listing the architectural firms and then the engineering firms under each of the architectural firms. She said she had assumed the architect has to furnish that information. Now she is being told that was not a necessary item, only a nice item to have. Mr. Rogers said that was something his department was requested to obtain. He said it would have been helpful in analyzing the project, but not as far as holding someone liable. Mr. Tom Gunning, The Benham Group, said it was not unusual for the architect to subcontract without the knowledge of the client. It is not, however unreasonable for the client to ask and require the architect to divulge his subcontractors. The architect is responsible contractually for all work, whether it is prepared by him or by his subcontractors. The subcontractor in return is responsible to the architect for the work that he has prepared for the architect. Consequently, if there is a problem with the work prepared by the subcontractor the district's recourse is through the architect. The architect also has recourse directly with his contractual relationship with the subcontractor. Mr. Gunning said he did not see a contractual problem with what is being discussed.

Mr. Hise said he did recall that Mr. Bogle had asked for these things. He said it was important that the Board ensure that the engineer working on a project is licensed and has the ability to stamp the plans, and that the plans are also stamped^ by the person assigned the project. Mr. Bogle said he appreciated the indulgence of the Board and the participants in the discussion on the issue because it was educational. Regarding Legal Counsel's comments regarding why the letter was sent last year, he said when the Board discussed the letter last year, everyone thought it was valid. Now Legal Counsel says the letter was sent just because they were asked. Mr. Bogle said the issue was discussed at length and it was felt it would be beneficial for the district to know who is doing the work. The fact that some of the firms hired chose not to respond was disappointing. Tonight's conversation has been enlightening and beneficial for the record. Mr. Bogle withdrew his request to vote on Item A separately. Mr. Leo Hise clarified a question raised about Item G. The reimbursement to Trinity Baptist Church was not a request or a bill from the Church. This is a gesture of good-will that the district has asked the Board to consider and vote on. Mrs. Thelma R. Parks said she did not say that Trinity Baptist Church was requesting reimbursement. She only said she knew this was going to happen. She further made the statement that she was pleased that the district is going to do something about a monetary value for the use of that building.

Mr. Leo Hise requested that Item F be voted on separately. A.

1994-95 Annual Evaluation of Chapter 1

Approval of 1994-95 annual evaluation of Chapter 1 (Even Start Program) by Oklahoma City University. This expenditure, in the total amount of $14,320.00, is to be charged to account #523-5111000-740-429-1020-000-069 and has been approved on our Federal Educational Grant and/or Programs.

Chapter 1 Evaluation

631. MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-24

PURCHASING AND GENERAL BUSINESS (Continued) ?ood Service Salesz Inc. to Premier Brokerage#

)rders for Child iutrition Services

Change Agreement Brokerage, Inc.

From

Food

Service

Sales,

Inc,

Premier

Approval to change agreement from Food Service Sales, Inc., to Premier Brokerage, Inc., for the purchase of Jones Dairy Farm products and Krusteaz food products, for the balance of the contract as approved by the Board on July 11, 1994. (Recommendation is based on the food processor's change in distributors, with no effect on the product cost or availability to the district.)

Cnc.

Place Orders For Child Nutrition Services Department Approval to place orders for the Child Nutrition Services Department, for food products for use in all school cafeterias, with the following companies who submitted quotations for the 199495 school year and were determined based on best quality and price. QUOTATION 8168: ASSORTED FOOD ITEMS (13 MAILED - 11 RETURNED) ESTIMATED TOTAL ANNUAL EXPENDITURE - $79,140.00

Midwest Brokerage Company Chicken Fried Steaks, Gorges/Tyson Brand #22484 1500 Cases @ $14.28 per case 48 count Food Marketing Specialists

Pineapple Tidbits, Dole Brand #553 600 Cases @ $14.00 per case 6/#10 cans/case Mini Muffins, LaFrancaise, Assorted Flavors 1000 Cases @ $19.68 per case 175/1 oz

Sysco Food Service

Flour Tortilla, 8 Inch, Orbit Brand #0030 2000 Cases @ $6.72 per case 144 count â&#x20AC;˘x Keeth & Associates

Pepperoni, Wilson Brand #05014 1000 Cases @ $16.20 per case 10 Ibs/case

QUOTATION 8227: FROZEN ITEMS (36 MAILED - 20 RETURNED) TOTAL - $88,900.00 Midwest Brokerage Company Potatoes, Hashbrown Patties, Lamb-Weston #G53 5000 Cases @ $17.78 per case 240 count lastic Spoons & orks

hapter 1 nstructional aterials

Plastic Spoons & Forks;

Sysco Food Services of Oklahoma

Approval to purchase plastic heavy weight spoons and forks (2000 cases each). Item 0640-60-160, from Sysco Food Services of Oklahoma. This expenditure, in the estimated amount of $25,880, is to be charged to Child Nutrition Services. E.

Instructional Material;

For Use By Chapter 1

Approval to purchase instructional material (alphabet starter set) for use by Chapter 1 at various schools (extended day kindergarten) from Accu/Cut. This purchase, in the total amount of $19,211.85, is to be charged to account #523-511-1000-740-429-1020-000-069 and has been approved on our Federal Educational Grant and/or Programs.

532. MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994 M-25

PURCHASING IkND GENERAL BUSINESS (Continued) F.

Athletic Equipment & Supplies;

For Use By Southeast High School

Approval to purchase athletic equipment and supplies (basketball uniforms, wrestling uniforms, sweatsuits, wrestling mat., etc.) for use at Southeast High School from the following companies (3 submitted - 3 returned): Athlon II Twids Sporting Goods Keller Sporting Goods TOTAL

Athletic Equipt. and Supplies For Southeast

11,162.00 3,280.25 8,914.92 23,357.17

These purchases are to be charged to account 511-128-1000-650-8007100-000-000. G.

Reimbursement To Trinity Baptist Church Authorization to reimburse Trinity Baptist Church for increased utility costs and custodial supplies usage (paper towels, etc.) resulting from Cleveland Elementary School students having classes at the church building since August 29, 1994. The cost will be determined by review of current usage versus usage when students were not present.

(ITEMS H THROUGH L ARE RELATED TO BOND ISSUE PROJECTS)

Reimburse Trinity Baptist Church

BOND PROJECTS

it;--- Advertise For Potential Bidders Approval of- apocificationo and to advertise to potential biddera ■for-- the-- following—pro joc-fes-- (Roforonce-- Board-- Policy-- F-07 : CONSTRUCTION CONTRACTS BIDDING AND AWARDS-)-

Hoating, ventilation, air conditioning and related oloctrical work(Bond Fund)—for the following-; Joffcroon Middle School Culver & Aooociates, Architocto Eotimated Coot................ ............... $1,093,844.00

Northoaot High Schoolo Char 1-00 F. McAfee, ArchitectsEotimatod G-ost............................... $1,528,360-^^0 Roooovolt M-iddlo—Sehooi C.H. Guornooy & Company, Enginooro Eotimatod Coot—. ........... . . . . ......... $1,208,144.00

Capitol Hill High -Schoo-l Goorgo J.—Sotcr Eotimatod Coot—.......... .................... $2,297,090.00 Douglaoo High School Charloo F. McAfccy-Arc-h-itoetEotimatod Coot............................... $2,319,31Q-rU0 I.

Reject Bid From Metro Electrical Contractors; For Computer Installation (Phase One)

Use Force Account

Approval to reject the one bid received from Metro Electrical Contractors in the amount of $81,400 for electrical modifications for computer installation (phase one) for 10 schools, and authorization to proceed with electrical work on a force account basis as authorized by State Statutes (70-5-123).

Force Account For Phase One Computei Installation

'â&#x20AC;˘>

.'-f

633.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-26 PURCHASING AND GENERAL BUSINESS (Continued) 3apitol Hill H.S. Change Order #1 Xduddell Roofing

Change Order #1; Aduddell Roofing and Sheetmetal, Inc. For Capitol Hill High School Approval of Change Order #1 resulting in an additional cost of $27,450.00 in the contract to Aduddell Roofing and Sheetmetal Incorporated, for Capitol Hill High School roofing project. $ 212,525.00 27,450.00

Contract Sum Prior to Change Order Total Additional Cost - Change Order # 1 \udio-Visual Squipment

New Contract Sum Including Change Order #1 $ 239,975.00 Audio-Visual Eguipment: For Use At Various Schools Approval to purchase audio-visual equipment (overhead projectors, camcorders, color TV receivers, equipment tables, projection screens, etc.) for use at various schools from the following companies who submitted the low quotations on specifications and/or general conditions (14 mailed - 12 returned). Highsmith, Inc. Epperson Photo Supplies, Inc. Teachware General Binding Corporation Office Solutions, Inc. Schoolhouse Audio-Visual Fairview-AFX, Inc. Thompson Book & Supply Co. Cory's Audio-Visual TOTAL

1,466.36 47,232.98 12,241.90 14,450.00 28,252.50 99,745.80 19,054.46 113,981.95 122,309.18 $ 507,433.85

These purchases are to be charged to the following accounts: 531-119-2223-740-000-0000-000-000 (BOND) 523-119-1000-740-429-0000-000-000 TOTAL

$ 423,554.75 83,879.10* $ 507,433.85

*This expenditure has been approved on our Federal Educational Grant and/or Programs. [.ibrary Furniture

Library Furniture: For Use At Nichols Hills and Cleveland Elementary Schools, Clasâ&#x20AC;&#x2122;hen School of Advanced Studies, and Southeast High School

Approval to purchase library furniture (reading tables, shelving, stools, children's computer centers, dictionary stands, etc.) for use at Nichols Hills and Cleveland Elementary Schools, Southeast High School and Classen School of Advanced Studies from Thompson Book & Supply Company who submitted the low quotations on specifications and/or general conditions (6 mailed - 2 returned). This expenditure, in the total amount of $185,353.20, is to be charged to Bond Fund account #531-128-1000-740-195-7640-000-000.

J.. 634.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994 M-27

STATEMENT(S) OF CERTIFICATION BOND ISSUE ITEMS

TO:

BOARD OF EDUCATION

I hereby certify that the recommendation for JS^fiXazsil— soficlfioationa .and to-advertla.Q to potential bidder? in the Board of Education Meeting agenda of October 3,_ IMA ie proper in all respects and is within the guidelines for the projects approved by the electors of this district in the Octobi®^ 1993/ Bond Election.

Charles Allen (Data)

TO;

BOARD OF EDUCATION

3^’ 1994

recommendation £q ^ expenditure of Bond #l at. Capitol Hill High School Soard of Education Meeting agenda of October all respects and is within the guidelines for

gh^pge...order

Charles Allen (Date)

635.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994 t=

M-28 STATEMENT(S) OF CERTIFICATION BOND ISSUE ITEMS

TO;

BOARD OF EDUCATION

I hereby certify that the recommendation for expenditure of Bond funds for Request to purchase audio-visual equipment (overhead projectors, camcorders, color TV receivers, equipment tables, projection screens, etc.) for use at various schools in the Board of Education Meeting agenda of October 3, 1994 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Signature)

(Date)

TO;

BOARD OF EDUCATION

I hereby certify that the recommendation for expenditure of Bond fundsâ&#x2013; for Request to purchase library furniture (reading tables, shelving, stools, children's computer centers, dictionary stands, -)for use at Nichols Hills, Cleveland, Southeast and Classen in toe Board of Education Meeting agenda of October 3, 1994 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Sifgnature)

(Date

636. MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994 M-29

UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE)

CITIZENS'

COMMENTS

(NONE) BOARD

Mrs. been acid said they

MEMBER S'

COMMENTS

Thelma R. Parks said the furniture at Northeast Science Center has refinished, but the tops of the refinished tables in the labs have spills. She asked if those could be refinished? Dr. Jack Isch it was his understanding that those tops would be refinished. If couldn't be refinished they would try to put on new tops.

Mr. Ron Bogle said he has determined that he would not be available for a retreat during the first weekend in November. Mr. Hise asked if Board members had a revised suggested time. Mrs. Terri Silver said she would be able to attend the retreat on November 11, 12, and 13th.

BY CONSENSUS IT WAS DECIDED TO PRESENT THE DATE OF NOVEMBER 11, 12, AND 13 TO THE OKLAHOMA CITY PUBLIC SCHOOLS FOUNDATION. Mr. Frank Kellert said he had concerns about Item F, Purchasing and General Business, regarding athletic equipment and supplies for use at Southeast High School. He said he was comfortable that the process was on track at Classen School of Advanced Studies but was concerned about the situation at Southeast regarding application for magnet funds. This item appeared to him to be part of the start up cost for a new school and should have been part of the bond project with other equipment that was purchased. The decision has been made to purchase the athletic equipment in Item F through the general fund. He hoped the district is working on the strategy to provide magnet funds for Southeast High School. When the bond proposal came to him and perhaps other Board members, the only defense for opening either of the new schools was that they would be supported by magnet funds. Anything that is done in the structure of the schools; how they operate, how the students attend them, or anything else, could jeopardize the district's ability to get magnet funds for Southeast. He said Southeast is not a comprehensive high school. It was never designed to be a comprehensive school and wasn't in the bond project that way. He knows there are things that are a part of student life at either magnet schools or comprehensive high schools, and that is fair, but he said he hoped staff understood this district can not operate Southeast or Classen without magnet funds. Mr. Kellert said the money is not in the General Fund. he said he is becoming very concerned about how the process for obtaining magnet funds is proceeding. Dr. Betty G. Mason, Superintendent, indicated that it is just about time to begin putting together proposals for the two magnet schools. Staff has been getting ready for that and are moving in that direction for both schools.

Mr. Wayne Dempsey echoed Mr. Kellert's comments. In addition to Classen and Southeast, he recommended that administration look strongly at the future of Northeast and the Bio-Medical Sciences Program with respect to magnet funds and any other schools that might fit the criteria. He said now is the time to look for some of the best consultants around. Magnet school grants are very competitive and extremely political. The district may not have the expertise to prepare an application for those funds. Therefore, the district needs to have the best consultants in the country to insure that we get a fair share.

5"37, MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-30 BOARD MEMBERS' COMMENTS (Continued)

Mr. Ron Bogle said that is not the first time that suggestion has been made. Five or six months ago it was suggested the district might explore a relationship with a Washington based consultant to assist in identifying and lining up the strategy for seeking federal funds. Mr. Bogle said to his knowledge that has not been discussed since then. Mr. Dempsey said Oklahoma will be losing a lot of clout when U. S. Senator David Boren leaves Washington to take the Presidency of Oklahoma University. He suggested that the district move with all deliberate speed to insure full advantage is taken of whatever is available to the district as soon as possible. Mr. Tom Yeargain asked what headway had been made with the Washington group that was discussed several months ago. Mr. Hise said that would be under the direction of the Superintendent. Mr. Kellert said he questioned whether the Board ever Superintendent direction to hire an outside consultant.

gave

the

Mr. Hise said one of the things he is critical of is whether the Board has given the Superintendent direction or whether actions are based on Board members comments. Mr. Hise said he did not know if the Board has given direction to the Superintendent to hire a consultant. He said the Superintendent could come back to the Board with suggestions of what should be done. Mr. Dempsey said he was not implying that the Board had instructed the Superintendent to hire a consultant. He just thinks that is something that needs to be done now. Mr. Kellert requested that the Superintendent provide the Board, as soon as possible, with a strategy for how the Board might approach the issue. Mr. Kellert said he would appreciate Mr. Hise and the Superintendent working together as to how the process can be expedited.

On another topic, Mr. Hise said he voted "no" on the athletic equipment for Southeast based on the availability of funds that the district has to open new schools and the intent that was specified in the bond issue and the statements of how the district would finance these schools. He said general funds are a probleni and the district certainly needs to be aware of the expenditure of general funds. Mrs. Parks said when the concept of the magnet school was mentioned earlier, there was a discussion about grant writing. She asked if this would fall in place with the process of obtaining magnet funds. At that time, she asked the question whether or not the district had staff who could write grants. She said she was told at that time, there was staff who could do that. Mr. Hise said at that time someone was assigned the task of grant writing. Dr. Mason said administration knew that there needed to be a special kind of person to be successful in writing a grant for the magnet schools. Dr. Mason said administration had been preparing to obtain a special person to write the magnet school grant for quite some time. That was the reason for having a staff person attend conferences on this subject. Administration has been in contact this past week with a person who has had a lot of success in writing grants, and Dr. Mason said she expects to be talking with that person further next week. Dr. Mason said the person who writes grants for the total district is still in the district.

Mrs. Parks said she also had in mind the writing of grants for magnet schools in addition to the grant writing for Oklahoma City Public Schools unrelated to the magnet concept. She said there was a name mentioned who could do grant writing, has been very successful in bringing about grants for 1-89, and is a former employee of the district.

EXECUTIVE

SESSION

Mr. Leo Hise announced that an Executive Session would not be required.

638.

MINUTES OF THE REGULAR MEETING OF OCTOBER 3, 1994

M-31 /

ADJOURNMENT

R. #69

There being no further business, the meeting adjourned at 10:03 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Frank Kellert. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

-^Minute Clerk

Minutes

approved

by the 1994.

Board

Education

this

day

V^tness my hand and seal of this School District this , 1994.

O____ day

Clerk, Oklahoma City\Board of Education

(SEAL)

APPROVAL TO ADJOURN 10:03 PM

â&#x20AC;&#x2122;. 639.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994 K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, OCTOBER

10, 1994, AT 7:03 P.M. PRESENT!

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

(NONE)

President Vice President Member Member Member Member Member

OTHERS PRESENT; Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

CALL TO CRDER

Mr. Leo Hise called the meeting to order, gave the invocation, and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

Roll Call established that all six (6) members of the Board were present. Mr. Ron Bogle arrived for the meeting at 7:30 p.m.

INTRODUCTION

VISITORS

(NONE) BOARD

MEMBERS'

BUSINESS/COMMENTS

BUSINESS

Report on the Superintendent Search Process Presented by Mr. Frank Kellert and Mrs. Thelma R. Parks

Mrs. Thelma R. Parks started the presentation by stating that the two Board members assigned to develop the superintendent's search process had met with the Executive Director of Board Related Services on two separate occasions. She said the first meeting was a brainstorming session. The second meeting involved Ms. Margaret Buvinger, a past president of the National School Boards Association and has been involved in numerous superintendent searches within the state. Mrs. Parks then asked Mr. Kellert to finalize the report. Mr. Kellert gave an overview of the activities to date, noting that because of budgetary restraints the Board should seek outside funding to help underwrite anticipated expenses; and staff should immediately begin developing advertisements for the position. He said the agreement arrived by the committee and Ms. Buvinger was that the search should be national in scope and that the process will be open and fair to qualified candidates within the district as well as outside candidates.

Report On Superintendent Search Process

540.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

H-2 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) He said funding may be available from the community to help in financing the search outside the general fund. The committee wants the process to remain completely objective and within the hands of the Board. With the Board's decision to continue the process, the Board will define how the money designated for the search will be used. Mr. Kellert said they discussed a variety of ways to involve focus groups from within the community to help develop, with the consultant, a profile of characteristics, qualifications, and sensitivities.

Mr. Kellert said prior to a meeting of the committee with Ms. Buvinger on October 24, Ms. Buvinger has been requested to prepare a specific outline of people and parties involved and the different steps in the process. The tentative closing date for receipt of applications is January 15, 1995. A timeline constraint is the placement of an ad in The Executive Educator. For the ad to appear in the December issue, the closing date is October 25. The superintendent's search process will be brought back to the Board for action on October 24, 1994. Mrs. Parks said enlightening.

the

meeting with Ms.

Buvinger was

productive

and

COMMENTS

Mr. Frank Kellert thanked Dr. Betty G. Mason, Superintendent, Dr. Jack Isch, Executive Director, Management Operations and staff for the project document which, Mr. Kellert said was a step in the right direction. Mrs. Thelma R. Parks talked about her attendance at a community meeting in Spencer. The meeting allowed community leaders to come together to share ideas about what can be done to bring the community together and reduce problem areas. She encouraged patrons to attend an upcoming second meeting. Mrs. Parks presented four comments and asked for responses during the Superintendent's Report;

IITIZEWS' CXMyiENTS

The fence around Parker Elementary School has not been installed. She asked when the fencing is to be installed.

The membership by school and grade is not compatible with the membership in JRTOC and needs to be reconciled.

What is the penalty for a district not in compliance with the mandates of House Bill 1017 regarding class size?

There are two volunteers serving on the Equity Committee and the Bond Oversight Committee who have perfect attendance for the meetings. The district should provide recognition to these two volunteers.

CITIZEN S'

COMMENTS

Mr. Leo Hise said those patrons who have signed up to speak during Citizens' Comments on topics not related to tonight's agenda will be rescheduled for the October 24, 1994 Board of Education meeting. .EGAL REPORT

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, noted: 1.

A written report for the period of 9/19 through 9/30/94 will be furnished to the Board before the next scheduled Board meeting.

A report will be given during the Executive Session.

Oral arguments will be heard before the Oklahoma Supreme Court on the Williams Pipeline Case next week. The Oklahoma Supreme Court has said they will return a quick decision on the issue.

641.

MINUTES OF TSE REGULAR MEETING OF OCTOBER 10, 1994 H-3 SUPERINTENDENT'S

REPORT

Wayne Dempsey Frank Kellert

MOTION: SECOND:

R. #70 APPROVAL OF SCHOOL LINKED SERVICES PROJECT

MOVE FOR APPROVAL OF ITEM 1 AS LISTED.

Mr. Mrs. Mrs. Mr.

ROLL CALL

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

School Linked Services Projects: Variety Health Center and Youth Services of Oklahoma County with Capitol Hill Elementary School; Neighborhood Services Organization and Roosevelt Middle School Approval of School Linked Services Projects between Variety Health Center and Youth Services of Oklahoma County, with Capitol Hill Elementary School; Neighborhood Services Organization and Youth Services of Oklahoma County with Roosevelt Middle School.

DISCUSSION

Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, presented a brief overview of the School Linked Services Projects. He stated that within the next few weeks a request will be brought back to the Board for Star Spencer High School and Mary Mahoney Center. He said the School Linked Services Projects is the establishment of a schoolbased physical and mental health center at each approved site. Dr. Sconzo noted that before any services are provided by the centers to students or their family members parental consent will be required; school-based advisory councils will be established involving parents and staff members at the respective schools who will act in advisory capacities to the School Linked Services Center. Dr. Sconzo introduced Dr. Ann Ackerman, Education Roundtable, Co-Chair of the School Structuring Task'Force. Dr. Ackerman introduced other Education Roundtable members in attendance to show support for this issue. Dr. Ackerman said the sub-committee had studied the School Linked Services Projects and endorses the projects for all three levels. The Roundtable Executive Committee voted to unanimously support this project.

Mrs. Thelma R. Parks asked when the Star Spencer High School and Mary Mahoney project would be brought before the Board for approval. Dr. Sconzo said that should be brought to the Board no later than the second meeting in November. Mr. Wayne Dempsey asked about the selection criteria for school sites and demographic information, particularly poverty, for the site areas. Dr. Sconzo said in the site selections process, free and reduced price lunch information was analyzed to determine whether there was a neighborhood need for physical and mental health services that would be easily accessible to students and their families. Dr. Sconzo said a majority of the district schools fall under the category of financial need. The second criterion was to identify principles who were enthusiastic and interested supporters of pursuing the planning with agencies as well as their parents and staff. The latter became the determining factor. Mrs. Terri Silver asked about the required parental permission. Would that be for each occurrence or a one time permission. Dr. Sconzo said that determination would be made by the local advisory council at each site. The only exception for having advanced parental consent would be any kind of emergency or crisis treatment. Mrs. Silver asked if the program was to start Dr. Sconzo said the intent was to start at the as possible. Dependent upon the success at beyond Star Spencer will be brought to the collaborations.

during this school year. local site level as soon these sites, more sites Board for approval and

642.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

M-4 SUPERINTENDENT'S REPORT (Continued)

Mr. Ron Bogle said he wanted to be on record for supporting the schoolbased clinics and hoped this action would open the door for other community and family services that might be made available through our schools. He said he was pleased that this program can be implemented for our children. CITIZENS' COMMENTS REGARDING ITEM 1

Ms. Pam Cross, patron. Northwest Classen High School, talked in favor of the Board approving the School Linked Services Projects.

SUPERINTENDENT'S REMARKS Dr. Betty G. Mason said when Operation Vanguard began one component was for the Great Expectations Program to become a teaching strategy for all middle schools. She said she was pleased to announce that effort is progressing very well. Rogers Middle School has been chosen as the model school for that mode of teaching. All teachers went on a training retreat through the innovative efforts of Dr. Troy Vincent, Director of Middle Schools. During the retreat, the school was manned by other district people. Last week the school held a celebration in the evening with 30 patrons and parents present to receive certificates in appreciation for their efforts. Dr. Mason said the attendance was very impressive and administration is very appreciative for the efforts of the community. Dr. Mason invited patrons and staff to visit the Federal Aviation Administration where Southeast High School students are temporarily housed. During her visit she experienced student deportment, cheerfulness, school spirit, and cooperation. The students will only be at the FAA facility through December 15.

Dr. Mason said last week there was a Great Expectations rally banquet held at Oklahoma University. The Oklahoma City Public Schools was strongly represented. The students did all of the presentations. Dr. Mason said she was convinced that Great Expectations will happen in the district through the dedication of teachers and principals. Regarding the comments presented by Mrs. Thelma R. Parks, Dr. Mason said she would be pleased to provide the responses in writing and at a public presentation. PERSONNEL X. #71 APPROVAL OP PERSCWQEL

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

543,

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

H-5 PERSONNEL (Continued)

DISCUSSION Mrs. Thelma R. Parks said she had noticed a number of names on the resignation list. She expressed concern over the effective dates and asked if these people would be rehired in the district or if these people were leaving the district. Dr. Mason said the report showed them to be resignations. Mrs. Parks said the last time she asked this question she was told employees must submit resignations first before being assigned to another school. Mrs. Parks asked if these resignations were submitted so they could be employed at another school site. Dr. Mason said transfers from one building to another did not come before the Board. When teachers appear on the resignation report, they are separating themselves from the district.

Personnel Report

R. #71 APPROVAL OF PERSONNEL

Nhan

9-23-94

9-22-94

Golson, Tito Transportatio 1 Bus Driver

Transportati o a Bus Driver

105-02 $5,303

01-03 $21,485

9-28-94

Classen Math Teacher

8-11-94

Waldon, Francil

ANNUAL

SCHEDULE/STEP/LAHE

SALARY

01-03 $22,520

EFFECTIVE LATE

9-26-94 Classen Soc Studies T|esacher

ASSIGNMENT

Cross, Floyd Transportation Bus Driver

SUPPORT:

Vo,

Buckendorff, Ashley

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS

ASSIGNMENT

EFFECTIVE LATE ANNUAL

SCHEDULE/STEP/LAKE

SALARY

§ " s O* "J r

(D 0*

c+ H-

o 0 0

n co o ss s n

iniT

VO VO

o o 4 O C0 K

s: o o

•*1

n co

Ji.

ANMIML

NAME

ASSIGNMENT

DATE

EFFECTIVE ANNUAL SCHmUI^/STEP/LANE

SALARY

Transportatic Bus Driver

Rancho Village Practical Nui se

Moore,

Nicol^

Bodine Class Size Adst

ELIMINATION OF POSITION:

Russell, Carolyn

Sheilt

6-3-94

9-1-94

3-1-3A:

o (D

h s *

KO KO

o o o CD n

O O

H 3

n g

n n

H-

3 H

a n 0 <+

o o

SCHEDULE/STEP/LANE

SALARY

Beaty,

DATE

EFFECTIVE

0 c

ASSIGNMENT

M co o

•0

DISMISSALS:

NAME

PERSONNEL TERMINATIONS

OK 4^;

645.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

I. #71 APPROVAL OF â&#x20AC;&#x2122;ERSCNNEL

PERSONNEL (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE:

Griffin, Gloria

High Schools/Adult Education Director

10-14-94

Cantrell, Ralph

Hayes Elementary School LD Teacher

9-23-94

Pacione, Sharon

Nichols Hills Elementary School 3rd Grade Teacher

8-31-94

Spires, Gina

N W Classen High School English Teacher

9-30-94

Allensworth, Leon

Pupil Transportation Bus Driver

9-16-94

Amerson, Leon

Custodial Services Relief Custodial Worker

9-22-94

Ford, Anita

King Elementary School EDK Assistant

9-30-94

May, Bruce

Positive Tomorrows Class Size Assistant

10-7-94

Neloms, John

Pupil Transportation Bus Driver

9-16-94

CERTIFIED:

SUPPORT:

/c 547.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

M-9 PURCHASING

MOTION: SECOND:

AND

GENERAL

BUSINESS

Wayne Dempsey Frank Kellert

MOVE FOR APPROVAL OF ITEMS A AND B WITH ITEMS C, D, E, AND G TO BE VOTED ON SEPARATELY, AND ITEM F TO BE VOTED ON SEPARATELY.

VOTE ON ITEMS A AND B ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

no aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

no aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye no

aye aye aye aye

MOTION CARRIED 7-0. VOTE ON[ ITEMS C, D, E, AND G AS LISTED ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 6 aye, 1 no. VOTE ON[ ITEM F AS LISTED

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 5 aye, 2 no.

DISCUSSION

Regarding the requested approval of Bond project change orders and the budgetary increase that surfaces as a result of the change orders, Mrs. Thelma R. Parks said she had pulled from past Board packets and Board minutes and found there has been over 77 change orders presented to the Board for approval. Only two change orders have resulted in a reduction in cost. Mrs. Parks expressed concern about the increased costs that are happening as change orders are approved, and whether that money exceeds the amount of money that is allocated for the projects. If this money is taken out of the Bond monies, how does the district account for the reduction in the Bond Funds when these were not actually a part of the proposals for the Bond projects. She asked if tonight's requests were not a part of the Bond projects for the school sites, where is the money coming from?

Dr. Jack Isch, Executive Director, Management Operations, said Item C, Change Order #2 for Rogers Middle School for $10,000, brings the total cost for that project to $491,616. The Bond Resolution for the heat and air for Rogers was estimated at $796,000. The project is still below the projected cost. Mrs. Parks asked where the difference between the $491,616 (actual cost) and $799,000 (projected cost) would go. Would Rogers Middle School benefit from the excess funds or would the total district Bond project benefit. Dr. Isch said the total school district. Mrs. Parks said she thought it had been decided if there was a project at a school site, and if that money did not exceed the proposal that was for that site, it

R. #72 APPROVAL OF PURCHASING AND GENERAL BUSINESS

648,

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

M-10 PURCHASING AND GENERAL BUSINESS (Continued)

would be shifted to some of the other projects within that site. Dr. Isch said for heat and air the excess money would need to go to other sites that were going over their projected estimates. Mrs. Parks said there were a lot of things not included in the proposal (painting, roofing, and ceilings) and maybe the amount of money allocated could be used for other things needed at the school. Dr. Isch said that would be a decision the Board would make. Mrs. Parks said the Board had been told projects would be done based upon what the public was told. The public was told there would be $799,000 used at Rogers Middle School. She again asked if Rogers Middle School would receive all of the money, even if all of the projected money is not used for a particular project, but something else within the school is needed. She said Rogers needed ceiling repair where there are old stains and the tile should be replaced. She asked if the excess money could be used for that. Dr. Isch said the Board has not given him full directions. The projections provided to the Superintendent and the Board contained those kinds of changes in the projections. Mrs. Parks said that was the reference she was quoting. With the surplus of money at Rogers, Mrs. Parks said she felt the money should be spent at that school since the public was told that was the amount of money to be spent at Rogers and not for the entire district. Mrs. Parks said as a part of the presentation from the Bond Counsel, Mr. Bush included that in his discussion.

Mr. Leo Hise said he did not know how Dr. Isch could be precise on any one project. Mrs. Parks said she was not expecting Dr. Isch to be precise. Her concern was there was an excess of $200,000 that would go back into the district's fund. Mr. Frank Kellert said it was his understanding that if a project was completed under budget, then that would free the excess funds to do other bond projects specified for other schools. Beyond what is specified in the Bond document, the Board is not free to go any further without a known surplus. The Board would first look to specified Bond projects and make sure all of those projects are completed throughout the district before any surpluses are spent. Dr. Isch said that was his assumption. Some of the projects are going to be over and some of the projects will be under the projected costs. He said Webster Middle School would be another example where there will be $200,000 or $300,000 in excess funds from the heat and air project.

Mr. Kellert said the first commitment is to complete the projects that were brought before the voters.

Dr. Isch said what the Bond Counsel said in his presentation was that 85% of the projects must be completed. Mrs. Parks said again her concern was with an excess of $200,000 that might come out of the projects at Rogers Middle School when there were other things Dr. Isch had said that were included in the bond project, but there might not be funds to do those projects. If that is a true statement, she said she would like the excess money to go for those repairs and renovations.

Dr. Isch said for Rogers, he feels there will be ample money as outlined in the Bond Resolution to complete those jobs. Mrs. Parks said, the schools in the Spencer area should not be shortchanged on anything that belongs to the Spencer projects. She said she has seen money shift to other projects and she is getting tired of that. Why could that money not be used for needed lighting at that school? Mrs. Parks said as whatever money is needed for the projects in Oklahoma City she supports, but don't short change the Spencer schools. Dr. Isch said the projects for Rogers Middle School that are in the Bond Resolution have ample money and the money will be spent on those projects.

Mr. Ron Bogle said Mrs. Parks raised several good issues and there was one he would like to follow up on. In looking at Item C, Mr. Bogle said there is shown a substantial increase that is still within the allowable

649.

MINUTES OF THE REGULAR MEETINQ QF QCtQBBR IQ; 1994 3 si

W-ll PURCHASING AND GENERAL BUSINESS (Continued)

15% maximum. He did not know if the project was over, under, or on budget for this particular project. Week in and week out the Board is asked to vote on increases and decreases in terms of costs, but he did not know if the Board understands the total context of what they are voting in. Tonight, Item C could have been $100,000 over budget as easily as it is $300,000 under budget. Mr. Bogle said he did not have the kind of information that allows him to have that knowledge. His discomfort is growing, as is Mrs. Parks' about where the district is in terms of total expenditures, individual project expenditures, and whether the Board is voting themselves into a situation where they may be running out of money before they run out of projects. That discomfort is growing weekly in voting large sums of money and not knowing where the district is in relationship to where we should be. He still finds himself looking for a reporting mechanism which will allow Board members to track where they are on the total Bond project budgets. Ultimately his concern is for the Board to not inadvertently set themselves up by not having this information and at the end of the three years, not having enough money to do what was presented to the voters. Mr. Tom Yeargain asked Dr. Isch if Dr. Isch and his staff prepared the information given to the Board. Dr. Isch said they did. Mr. Yeargain asked if Dr. Isch could prepare the information Mr. Bogle was requesting. Dr. Isch said the information was on the same data base. The information could be printed, but it would not be exact. He would feel more comfortable if the Board dealt with official records from the Budget Office, rather than the figures he had. Mrs. Parks said she had called earlier today for information on the Budget Control Expenditure Summary Sheet. The Board had asked for a report showing the amount of money allocated for each project, the amount of money expended, and the balance of each account. She said she is unable to understand Budget Control Expenditure the report that was presented to the Board.

Mr. Nick Kelly, Director, Budget and Financial Management Division, said he had stated a few weeks ago his department would develop a report of the type that Mr. Bogle is requesting. The report will deal not only with what has been spent but what is going to be spent and how much money there will be. Mr. Kelly said his department is working closely with Dr. Isch, using his timel"ines to calculate the cash flow for the Bond project. The amount of money the Bond project will have to cover the cost overruns will mainly come from the interest income. After all of that information is brought together, Mr. Kelly can show the Board the anticipated amount of interest, the amount of OG&E rebate money, and what specific school projects will either be over or under budget. The Board can then make decisions in the context of the entire project rather than in the context of a single school or a single vote. Mr. Kelly said his department hopes to have the report to the Board within the month. Mrs. Parks said the Budget Control Expenditure report is not the document the Board requested for cost expenditures and balances for each of the projects. Mr. Kelly said this report is simply an accounting records showing how much has been expended for each project and does not take into account the planning for the projects. She asked when the Board could anticipate receiving the summary. Mr. Kelly said Proposition 2 should be ready by the next Board meeting. Proposition 1 will take a little longer since that portion is much more complex.

Mr. Tom Yeargain asked Mr. Kelly if he was referring to The Benham Group's project. Mr. Kelly said he would be using The Benham project and the schedules from Dr. Isch. Mr. Yeargain asked if The Benham project had already started. Mr. Kelly said The Benham Group had been working with Dr. Isch. What the finance office will do is to take the schedules, translate them into cash flow so reasonable calculations of interest income can be made. Mr. Yeargain asked Dr. Mason about her authority to have The Benham Group involved. Dr. Mason said the Board received a memorandum advising that The Benham Group would be used in the consultant role that the Board had previously approved. She said The Benham Group had been

650,

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994 M-12

PURCHASING AND GENERAL BUSINESS (Continued) requested to develop the kind of report that is being discussed. Dr. Mason said The Benham Group had downloaded information from the Business Office and from Dr. Isch's office to devise the kind of plan that is being requested. Mr. Yeargain asked when the Board previously approved this involvement. Dr. Mason said this was not something that required additional approval; she had discussed it with the Board President and then went forward. She said it was not an item that required further Board approval.

Mr. Yeargain asked how the Board President had authority to grant that.

Mr. Leo Hise said the Board President did not have to grant the authority. The authority was in the consulting agreement which the Board approved with The Benham Group. He said Dr. Mason only brought it to his attention. Mr. Yeargain questioned that the consulting agreement with The Benham Group stated the district would pay them $32,000. Dr. Mason said what the Board approved was the use of The Benham Group as a consultant to the Bond project. It was an open ended project. If a certain amount is exceeded, then it would come back to the Board for permission. The $32,000 is within the safeguard of the Board's directive. Dr. Mason said Mr. Hise is correct. The issue was discussed with him and she told him what The Benham Group could do for the district. Dr. Mason said the Board was advised several weeks ago in their Board packet that this was going to be done.

Mrs. Parks said according to her memory, there was a memorandum in the Board packet referring to $32,000, but that it would be brought to the Board. She said the memorandum just suggested that Board members consider this, but would be brought back to the Board for approval. Mrs. Parks said the Board did not agree to giving The Benham Group an additional $32,000 as it was written in the original agreement. Mrs. Parks said Dr. Mason was going to bring the issue back to the Board for approval. Mr. Yeargain asked if the memorandum was one dated September 16.

Mrs. Parks read an excerpt from the September 16th memorandum which stated "A major need for effectiveness and efficiency is the development of a master schedule with a time line for all remaining projects. I have discussed this need with the Benham Group and they have indicated that they can develop the schedule within six weeks. As an extension of their contract, these services will cost $32,000. Please know that I will present you the plans for a separate department at the October 3 Board meeting." Mrs. Parks said this item had not been approved. Mr. Hise said the "separate department" is what Dr. Mason is referring to that will be brought to the Board. Mrs. Parks said the $32,000 in the original contract has not been brought back to the Board for approval. She said the $32,000 for The Benham Group is for something that The Benham Group is going to do that is already being done by the district. Since Dr. Isch has presented timelines, why is the district paying money for an overseer to duplicate efforts?

Mr. Wayne Dempsey said he is getting concerned about not only voting change orders, but at the same time, he is concerned with respect to the district's focus in terms of Bond funds. He said he strongly believes the district should do every project that has been specified that would be done. Mr. Dempsey said he believes if the district can do the projects for less than the estimated amounts, then that is great. He said he knows for a fact that the Board is looking at 2.5 Million Dollars in additional expenditures from the Bond fund; 1 Million Dollars each for McAuliffe and Parks Elementary School; and $500,000 for Nichols Hills Elementary School. He said the focus should be that every project is done and done well. Mr. Dempsey said if that was not the focus, then maybe the Board should revisit the focus of the Bond issue. If the position is going to be taken that every dime stays in every building.

651.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994 M-13

PURCHASING AND GENERAL BUSINESS (Continued) or if the position is that those buildings are going to be done first, then plans should be put on hold except those things which are specifically designated and at the amounts designated. Mr. Dempsey said maybe that is something the Board needs to visit, and should be done along with how funds are being spent administratively. Mr. Dempsey said he has always believed that the projects should be done that have been said were going to be done. The district should work as hard as it can to bring the projects in under what the estimates are so that funds are available for the new schools and to do those buildings that are underestimated. He said if that was not the case, the Board should say so and that might influence how the Board votes on change orders and other things relating to the Bond issue.

Mrs. Parks said she stopped too soon in reading from the September 16 memorandum. She said the following statement summarizes the total paragraph "Following a discussion with President Hise, I have advised Benham that we will accept their services." She said that was not Board approved, that was just an exchange with a Board member. She said the memorandum did reflect that somebody has authorized Mr. Benham that he is going to do that service for $32,000 and it was not approved by this Board.

Mr. Yeargain said the memorandum also said Leo Hise gave her advice to have this contract.

Mr. Hise said Mr. Yeargain should clarify his statement. Mr. Hise said Dr. Mason mentioned to him. The agreement is well within what was approved by the Board of Education for expenditure with the Benham contract. That is the responsibility of the Superintendent to stay within that. Dr. Mason advised him of an administrative decision that had been made. Mr. Hise said that is exactly what the memo said. Mr. Ron Bogle said he agreed with Mr. Dempsey. The intent of the Board and the intent of the voters was to vote a pool of money that would be available to work with for designated projects. Some projects would come in under budget and some would come in above budget. Work would be done out of this pool. He said he would be very interested if the Board, in fact, felt there were designated funds for particular schools. He said that certainly wasn't his understanding of what this was about but that district-wide work was being done with the funds that were made available to us. He said until the Board has some kind of a regular reporting mechanism that shows where we are financially, he is no longer comfortable voting on financial issues related to the Bond money. Mr. Bogle said the Board has been very patient for a number of months, continuing to vote on issues in good faith and that they would have this information. So far it has not been presented in a way that was comprehensible showing if they were on hold, behind, or even. Mr. Bogle said his discomfort in voting on these has now reached a point where he can not vote on anymore of these issues until he receives the information. Mr. Dempsey asked Mr. Kelly, generally speaking, where the district stands in terms of expenditures of Bond funds. Mr. Kelly said it is difficult to say. The important point may not be where we are right now because there are some very significant projects that have not been done. Mr. Kelly said the answer may be that right now the projects are very close to even, but there are additional expenses that are coming up; the new schools being over budget. The current expenditures in isolation really do not tell much. The emphasis should be on the plan for the future.

Mr. Dempsey said the district is in the process of taking a lot of bids on a lot of projects. In most cases, the general method would be to accept the low bid on each project. Mr. Dempsey asked Dr. Isch if he could tell him as of today, how many projects have exceeded the initial estimates as approved by the voters. Dr. Isch said approximately $150,000 for Cleveland; Classen will be close to the projected amount for the total building; approximately $200,000 for Southeast; and John Marshall would be approximately $100,000 over. Mr. Dempsey asked Dr. Isch about projects that were under the initial budget estimates. Dr. Isch said Rogers was $300,000 under and Webster was about $200,000 on heat and air projects. Mr. Dempsey said based upon the other numbers Dr. Isch had given, the district was

/.,

652.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

M-14 PURCHASING AND GENERAL BUSINESS (Continued) approximately $300,000 or $400,000 over in some places and $500,000 under in some places. Mr. Dempsey asked if it was possible to give the Board a comprehensive report on projects that are out there. He asked if Dr. Isch could tell the Board what has been encumbered, what has been expended, and what is projected to be spent. Mr. Kelly said that is the report that is being worked on. Mr. Kelly said he has had to visit with Dr. Isch to get revised up-dated estimates on every project that is going to be done, and to do a cash flow estimate on every project. When that information is complete, his office will be able to bring to the Board a comprehensive report. This report is being developed and will be brought to the Board as soon as possible.

Mr. Dempsey said his last question was to Dr. Isch. What impact would the change orders in tonight's agenda and their approval have on the successful completion of the projects. Dr. Isch said the project at Rogers (Item C) is for a fence around the HVAC equipment that is outside the building; the change order at Harding (Item D) is needed for the roofing project; and not having the change order for Capitol Hill High School (Item E) would jeopardize having heat this winter.

Mrs. Parks asked if the timelines given to the Board tonight was the one his staff had prepared in his office. Mrs. Parks said if the Board allows The Benham Group to work with timelines, are the services duplicating what his staff has already done? Dr. Isch said he was not sure what the agreement is with The Benham Group. He said his information was down loaded on a disk for The Benham Group. Mrs. Parks asked if the agreement had been discussed with Dr. Isch. Dr. Isch said he did not think Dr. Mason had told him specifics, only that they will provide additional information. Dr. Mason said Dr. Isch might recall that he was in a meeting with The Benham Group. She said The Benham Group will provide the information that Mr. Kelly has talked about, also a plus and minus projection of every single project; the kind of interest that could be anticipated over the long term of the project; and give the Board a thorough picture of where the Board will be in three years. Dr. Mason said the report will be constantly updated, and the Board will receive a total visual look at every project on Dr. Isch's timeline information. Dr. Isch's timeline information along with the financial data was what was downloaded into Benham's systeiji.

Mrs. Parks asked if Dr. Isch's timeline was available when The Benham Group was contracted? Dr. Mason said it was, and this was the second or third timeline that Dr. Isch had prepared. Dr. Isch this is the first comprehensive timeline report for every project. There were other timelines for individual schools. Dr. Mason said in that case, this particular timeline was not available when the meeting occurred with The Benham Group, but they did receive this report last week. Mrs. Parks asked if there is still a need to spend the $32,000? Dr. Mason said what she has presented to the Board far exceeds what is in the timeline information the Board has tonight. Dr. Mason said The Benham report will address the issues that Mrs. Parks raised when she first started talking. Dr. Mason said The Benham report will provide Board members with information about over and under spent projects; the anticipated interest money; the anticipated amount of money that will be saved from OG&E rebates; and the completion. Mrs. Parks said her concern might be a little selfish because there are so many schools in District 5 that have not had anything done relating to the Bond issue. She said looking at all of the overestimation of Bond projects and a limited amount has been spent in the District 5 schools. She said monies that are in excess, should go either to that school or that particular district, because all of those projects are a part of the Oklahoma City renovation project. She said she has to talk about District 5 because that is the group that she represents. She said there are 19 schools in District 5 and she has had this concern ever since the Bond project started; that more money would be spent in one project and then-another project would be short.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

H-15

PURCHASING AND GENERAL BUSINESS (Continued)

Dr. Mason said the timeline shows those things that have been started and a projected date for the beginning of the projects for schools in District 5. Dr. Mason said the same thing is true for other districts. Mrs. Parks said she was elected by the constituents of District 5 to be a watch dog for the Bond projects for those schools. She is going to do just that.

j | | | ? '

Regarding Item G, Mrs. Terri Silver asked about the total estimated cost for the plans and specification for Nichols Hills Elementary School. Dr. Isch said the total basic estimated cost for building construction would be $1,954,549. The addition of the add alternates would make the total $2,220,274. The add alternates are not essential to the building construction.

j : j ; j

Mr. Bogle requested that Item A and B be voted on separately from Items j C, D, E, F, and G. i

Regarding Item B, Mr. Yeargain asked Mr. Rogers, General Counsel, if the agreement between the district and the Oklahoma Department of Corrections had been previously performed. Mr. Rogers said this arrangement had been used within the district for many years without incident and is appropriate for consideration. He said the program is monitored closely.

j ! j s i I

Mr. Yeargain requested that Item F be voted on separately.

Mr. Frank Kellert asked Dr. Jack Isch regarding Item G, about the cost overruns with the Nichols Hills projects. With the exception of the add alternates, are the numbers presented tonight the same that were proposed in the Bond document? Dr. Isch said the extent of some of the problems is greater than previously anticipated. Mr. Kellert asked if the overage was created by additions to the original Bond document. Dr. Isch said he did not believe so.

I | j j !

Mr. Leo Hise said the Board should be aware that on Items C, D, and E, ! work is in process. Item G is for the approval of plans and â&#x2013; specifications on Nichols Hills Elementary School. ? Mrs. Parks said she did not want' to delay Dr. Isch and his staff. She asked if the chillers and ice storage tanks were in place on Item C. Dr. Isch said the delivery date was September 29 for the chillers but the ice storage tanks were on site. Mrs. Parks asked why the Board was voting on installation of fencing when the equipment was not in place. She asked how soon after Board approval would the fence be in place. Dr. Isch said the schedule date is approximately the end of October to finish the work. A.

Orders For Child Nutrition Services;

Cleaning & Food Products

j j j j ! ? | I

I Cleaning and

Approval to place orders for the Child Nutrition Services j Food Products Department for cleaning products and food products for use in all | school cafeterias, with the following companies, who submitted thej lowest and best prices. j

QUOTATION 3237 CLEANING CHEMICALS (12 mailed, 7 returned) Total $9,240 ECOLAB

j I ! i I 3

Dishmachine Detergent, Dry #10595 Guardian Acclaim 20/#3 Paks/Case @ $5-r^ per case j 100 Cases <2)i

Dishmachine Detergent, Solid #10215 Solid Insure 4/#9 Caps/Case @ $46.80 per case 100 Cases

654.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

H-16 PURCHASING AND GENERAL BUSINESS (Continued) QUOTATION 8249 SNACK ITEMS (10 mailed - 7 returned) Total $62,568 ACTION FOODSERVICE MARKETING Animal Cracker, Bremner 00099 1 oz, 100/Case @ $8.58 per case 2000 Cases

Cheese Crackers, Bremner 00093 1 oz, 100/Case @ $10.09 per case 2000 Cases Mini Chocolate Chip Cookies, Bremner 04981 1 oz, 100/Case @ $10.92 per case 900 Cases KRAFT FOODSERVICE Kraft, cheese & breadstick #7098304 1/2 oz, 100/Case @ $15.40 per case 1000 Cases agreement: Dept. >f Correction and [-89

Agreement; Oklahoma Department Community Correction Center and (Service Center)

of Corrections (Kate Oklahoma City Public

Barnard Schools

Approval of an agreement between the Oklahoma Department of Corrections, the Kate Barnard Community Correction Center and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed. (Agreement has been reviewed by Legal Counsel.) KW PROJECTS

logers Middle Schl. 3iange Order 2 to testfahl Const.

(ITEMS C - G ARE RELATED TO BOND ISSUE PROJECTS) C.

(Change Order #2) Westfahl Construction, Inc; Rogers Middle School Mechanical & Electrical Renovation 'X Approval of Change Order #2 resulting in an additional cost of $10,304.00, in the contract with Westfahl Construction, Inc., for Rogers Middle School mechanical and electrical renovation project. Original Contract Sum Total Additional Cost of Change Order #1 Total Contract Sum Including C.O. #1 Total Additional Cost of Change Order #2

$ 463,300.00 18,012.00 $ 481,312.00 10,304.00

New Contract Sum Including Change Order #2

$ 491,616.00

NOTE; larding Middle Schl. hange Order 1 to ttandard Roofing

Total change order cost less than 15% maximum allowable.

(Change Order #1) Standard Roofing Company, Inc.; School Reroofing Project

Harding Middle

Approval of Change Order #1 resulting in an additional cost of $5,688.00 in the contract with Standard Roofing Company, Inc., for Harding Middle School reroofing project.

NOTE;

Contract Sum Prior to Change Order Total Additional Cost of Change Order # 1

$ 201,960.00 5,688.00

New Contract Sum Including Change Order #1

$ 207,648.00

Total change order cost less than 15% maximum allowable.

655.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

H“17 PURCHASING AND GENERAL BUSINESS (Continued)

(Change Order #1) Environmental Action, Inc.; School Boiler Room 2kbateinent

Capitol Hill High

Approval of Change Order #1 resulting in an additional cost of $2,300.00 in the contract with Environmental Action, Incorporated, for Capitol Hill High School Boiler Room Abatement. Original Contract Sum Total Additional Cost of Change Order #1

Chapitol Hill H.S. ChangerOrder 1 to Environmental Action

$ 15,540.00 2,300.00

Total Contract Sum Including Change Order #1 $ 17,840.00

NOTE;

Total change order cost less than 15% maximum allowable.

Demolition of Wooden Frame Building On Van Buren Site; Concrete And Wrecking, Inc. Approval for the expenditure of Bond Funds for a wooden frame building on the Van Buren site by Wrecking, Inc., who submitted the low bid (2 expenditure, in the amount of $13,360.00, is account 123-4200-450-000-0000-000-326.

Plans & Specifications;

M & M

the demolition of M & M Concrete and received). This to be charged to

Nichols Hills Elementary School

Approval of plans and specifications for Nichols Hills Elementary School. Estimated cost will exceed $500,000. (Architect's estimate will be provided Monday, October 10, 1994.)

TO!

BOARD OF EDUCATION

I hereby certify that the recommendation for expenditure of Bond funds for Approval of-Chanqe-_Order #2 resulting in an additional coefc .of . $1.0,304-._Q0.. in the contract with Westfahl Construction Inc,.,., for Rogers Middle School irnechanical and electrical.renovation project in the Board of Education Meeting agenda of October 10, iSil is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Jack ysi

Charles Allen

(Date)

TO!

BOARD OP EDUCATION

that the recommendation for expenditure of Bond faulting In an additional

g^jL

standard Heaflna

em.n.ny.

Board of of as£alJatLjo._JS2A 1« proper In eii reepeets and is within the guldolinaa fqr the projects annroved Kv l^tt*on district in the October^ 12, 1993? Bond fa

Hiddlft-gohool reroofing project in the

Charles Allen

/O -

(Date)

Demolition of Bldg, on Van Buren Site l^KcM Concretet&< tterecking

Nichols Hills Plans & Specs.

/ 656.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994 H-18 PURCHASING AND GENERAL BUSINESS (Continued) STATEMENTS OF CERTIFICATION BOND ISSUE ITEMS

'iJo:

BOARD OF EDUCATION

I hereby certify that the recommendation for expenditure of Bond Cha>ncfe Order gegulting in an additional gg>.6t, .,&.£■ 3Q010Q—in—the contract., with Environmental Action, Hill High SchooI_Boiler Room Abatement in the Soard of Education Meeting agenda of October 10, 1994 is proper in all respects and is within the guidelines for the projects electors of thia district in the October 12, 1993, Bond Election. * jcsch Charles Allen (Date)

TOt

BOARtl OF EDUCATION

I hereby certify that the recommendation for expenditure of Bond funds for Ap&roval_f0r^ the expenditure of Bond Funds for the demolition of a wooden frame buildlncr on thar Vair Buren eite by M&M Concrete and Wrecking In<a. in th» Board, of Education Meeting agenda of October 10, 1994 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Electior Jack Charles

(Date)

Allen

657i MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

M-19 UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE) BOARD

M E M B E R Sâ&#x20AC;&#x2DC;

COMMENTS

Mr. Frank Kellert said several weeks ago when parents, students, and a

significant number of staff members attended a Board meeting from Johnson Elementary School, there was a fairly long discussion regarding the transportation of special education students. Mr. Kellert said there was an immediate improvement in the service for those students. Conversely, as is often the case when the pressure is relieved, the district sometimes loses the steam to carry the task all the way through. While there have been significant improvements made, there are still students who are being picked up after 4:00 p.m. In some of the buildings in the comprehensive schools, students are often pooled in larger groups where one staff member will stay with the students until the bus arrives at the school. At Johnson Elementary School there are a very few students per teacher. When one bus doesn't arrive on time, several teachers are required to stay past contract hours. This is still happening at Johnson, on a reduced, but consistent basis. Mr. Kellert requested that the Superintendent follow up with transportation to ensure the job is finished, and on improving the transportation services to Johnson, Rancho Village, and Belle Isle schools.

Mr. Ron Bogle said one of the charges to a school Board is to be visionary, innovative, and creative in approaching the problems they are asked to solve. Some problems the Board is faced with create conflicting relationships, not just between the Board members but within themselves because there is not a clear answer. Many times the Board deals with situations that are ambiguous. Mr. Bogle said he felt the Arcadia situation is at best, a situation that is ambiguous. There is an argument to be made for any number of solutions. He said the district had been actively living with the Arcadia situation for 6 or 7 months. Mr. Bogle said the Board should look at as many different options approaching the problems as possible. Mr. Bogle said he was going to place on the record an alternative that gives a totally different perspective to how the district might want to approach the Arcadia problem. Mr. Bogle said the alternative would not help clear the issue, rather it would probably add more confusion. But it is an angle the Board should consider. He said it would have been preferable if the proposal had been presented last Spring along with some of the other proposals that were discussed. He said he hoped the proposal would not be taken as idle comments, but one that could be treated seriously to develop a strategic review and explore how to proceed as a district.

Mr. Bogle said the heart of the Arcadia problem is one of population, a lack of population density and distance. If there was enough population in the Arcadia area the district could support an adequate educational program for the children. But the district has concluded that the population is not large enough except for minimally, a K through 5 program. Mr. Bogle said the one thing that has been looked at is how to get these children into an alternative program where they don't have to travel as far to get what they need. Mr. Bogle said he wanted to go back to the central question, the issue of population. There is an alternative approach to building a greater population in the vicinity of Arcadia so that programs can be offered to all the students. Incentives cannot be offered for people to move to Arcadia. Mr. Bogle said week after week of Arcadia they have said they to get to Oklahoma City Public Arcadia, and Spencer there are

as people have talked about the problem have to drive through various districts Schools. He said between Oklahoma City, other small school districts that exist.

:) f 658,

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

H-20

BOARD MEMBERS' COMMENTS (Continued) In the metropolitan area there are over 20 school districts operating. His question would be, is there a alternative to annexing Arcadia. He said he was not necessarily talking about consolidation. Was there any kind of formal relationship that Oklahoma City Public Schools could enter into with the other districts that might be both beneficial to the contiguous districts and our district by providing greater populations so those students in rural areas could be served? This relationship could allow us to keep those areas that have been traditionally a part of the Oklahoma City Schools also offer those smaller areas services that they might not currently be able to efficiently offer their patrons. Mr. Bogle said he was offering an alternative to the Arcadia deannexation question. He said he has brought this idea late, but the Board should consider it as an idea with merit that should be looked into. He said the Board has been talking about permanent long term solutions. He said he would like to invite some kind of a process that leads the Board into discussions with those identified districts that are contiguous to 1-89 to see if by working with them and the State Superintendent, a relationship could be found that would be mutually beneficial, building the population of those areas so better services, not only for the students that are currently in the district, but for those students who are in those smaller districts. One caveat, the district should not add territory. One reason the smaller districts are successful and the way they successful, is that they provide an alternative educational experience for the patrons who live there. Just as Arcadia does for those patrons. Probably what the district is looking at is that this is not an exercise in consolidation, but an exercise in shared services where site-based management by the existing Boards might still remain. For example, would those children in the Crutcho or Jones districts like to have an opportunity to go to the BioMed Program at Northeast? That might be attractive to those districts. He said he hoped this idea would not stop with this conversation. He believes the idea gives a creative and innovative alternative to simply saying either deannex or not.

Mrs. Thelma R. Parks said she has received calls from two schools where parents are complaining that students are not getting enough food and the cafeteria is running out of food. The students are going home hungry. She asked that enough food be ordered so children do not go hungry through the day.

Mrs. Parks also said parents h^d called her asking if it were possible to develop a policy on a dress code for teachers. Dr. Mason said that could be looked into and would be something that would need to be taken through the American Federation of Teachers. Mrs. Parks asked if a dress code for teachers would be negotiable.

Mr. Leo Hise said Board policies could not conflict with the contract agreement. Mrs. Parks said she clearly wanted to be understood on her comments that she was not proposing this dress code per se. But teachers, parents, and students have said the district should observe how the teachers dress and asked if this could be addressed through policy. Mrs. Parks said she was informed that this was not negotiable, only a policy.

Mr. Vern Moore, Assistant Superintendent, said there was not language in the contract concerning a teacher dress code. Mrs. Parks asked if the Board drafted a policy, would that be in conflict with the contract since the contract does not address dress code.

Mr. Moore said presently the contract is silent on that particular issue. He could not say how it would have to be dealt with at the table. Mrs. Parks said based upon comments from parents, teachers, and persons in the community, she would like for the district to address the issue at a meeting, or direct General Counsel to investigate a dress code for teachers.

659,

MINUTES OF THE REGULAR MEETING OF OCTOBER 10, 1994

M-21 BOARD MEMBERS' COMMENTS (Continued) Mrs. Parks said she had a resolution for a day of prayer and would like for the resolution be placed on the agenda for the Board of Education of October 24. She said a day of prayer was requested to all area churches in 1990 that did not mandate any specifics. She said with all of the confusion, teenage violence, drugs, and driveby shootings, this would not be a religious issue, but a day would be set aside for children and any manner the churches would like to address would be left to them. She said she hoped the Board would give the issue serious thought and be among those nation-wide who are having this type of day.

EXECUTIVE

SESSION R. #73 APPROVAL FOR

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; (B) NEGOTIATIONS WITH EMPLOYEE GROUPS; AND (C) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING OKLAHOMA ELECTRICAL SUPPLY COMPANY VS. INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA; BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 89; AND COLLINS-SOTER ENGINEERING, INC., A CORPORATION.

Mr. Mrs. Mrs. Mr.

ROLL CALL

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

RET URN

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

The Board went into Executive Session at 8:53

OPEN

S E S S I 0 N

R. #74 RECONVENE IN

OPEN SESSION 9:30 P.M.

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. Mr. Mrs. Mrs. Mr.

ROLL CALL

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0. IN

0 PEN

8:53 P.M.

aye aye aye

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

EXECOTIVE SESSION

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board returned to Open Session at 9:30 p.m.

SESSION

MR. LEO HISE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, (B) NEGOTIATIONS WITH EMPLOYEE GROUPS.

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

MOVE THAT GENERAL COUNSEL BE AUTHORIZED TO NEGOTIATE THE FEE SETTLEMENT IN THE OESCO CASE BASED UPON THE BEST INTERESTS OF THE DISTRICT AND REPORT THE SAME TO THE BOARD AS SOON AS POSSIBLE.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

R. #75 AUTHCRIZE FEE SETTLEMENT: OESCO CASE

660.

MINUTES OF THE REGULAR MEETING OF OCTOBER 10^ 1994

M-22

i. #76 VDJOURN ):35 P.M.

ADJOURNMENT

There being no further business, the meeting adjourned at 9:35p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Frank Kellert. On roll call, the votes were as follows; Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk

M:^utes

approved by the â&#x20AC;&#x2DC; , 1994.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

)

Wj-tness my hand and seal of this School District this Witne , 1994.

Clerk, Oklahoma City Board of Education

(SEAL)

day

661. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

^-i THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, OCTOBER

24, 1994, AT 7:00 P.M. PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

ORDER

CALL TO ORDER

Mr. Leo Hise called the meeting to order. invocation and led the pledge of allegiance.

ROLL

Mr.

Ron Bogle gave the

CALL

ROLL CALL

Roll Call established that all seven present. INTRODUCTION

O F

(7)

members of the Board were

VISITORS

(NONE) Mr. Leo Hise, President, requested that Board Members only address each issue one time, due to the large amount of items on tonight's agenda. He also requested that Personnel, Payroll, and Encumbrances and Purchasing and General Business be moved forward to the first items on the agenda. By Board consensus this was done. P E R S ONNEL,

PAYR 0 L L,

AND

E N C U M B R A N C E S

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL , PAYROLL , AND ENCUMBRANCES AND PURCHASING AND GENERAL BUSINESS, EXCEPT ITEMS E, F, AND L, WHICH WILL BE VOTED ON SEPARATELY, AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

R. #77 APPROVAL OF PERSONNEL, PAYRCffi, 7Â«JD ENCUMBRANCES AND PURCHASING AND GENERAL BUSINESS AS LISTED

z 662. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 M-2

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) VOTE ON ITEM E ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Rise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain.

aye aye aye

aye aye no aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain.

aye aye no

no aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

VOTE ON ITEM F ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Rise,

MOTION CARRIED 5 aye, 2 no.

VOTE ON ITEM L ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Rise,

MOTION CARRIED 6 aye, 1 no. DISCUSSION Regarding the encuinbrances, Mrs. Thelma R. Parks asked if 11-9504139 was to be a one time donation to Trinity Baptist Church. Dr. Betty G. Mason said this payment represents September and October pro-rated utility costs to the church where classes are being held for the Cleveland students. Mrs. Parks said she did not want to be misunderstood. She felt that the district should reimburse the church for their utility costs. Mrs. Parks said when she first asked if there would be a charge for using the church as temporary housing, she was told there would not be a charge. She questions whether there be on-going charges? Dr. Mason said future costs will not be as high, but there could be other costs for utilities. Mrs. Parks asked if the money for utility reimbursement would be deducted from Bond funds. Dr. Mason said the reimbursement would come from the General Fund.

Mrs. Parks asked about encumbrance 11-9503695, in the amount of $1,500. Mr. Belphry Dean, Purchasing Manager, said this was a reimbursement to an employee for the cost of a required commercial license in maintenance. Mrs. Parks asked if the license would allow an employee to do separate jobs in addition to their duties for the district. Mr. Dean said it could. Dr. Betty G. Mason said that question should be researched by the Legal Department. Mrs. Parks asked about encumbrance 11-9503628. Mr. Dean said this was an institutional membership for the Director of Middle Schools, Principals, and Assistant Principals to the National Middle School Association.

Mrs. Parks asked about encumbrance 11-9503596. Mr. Dean said that i^as the Board Related Services Department membership for the Oklahoma City Chamber of Commerce which includes the Board members. Mrs. Parks asked about encumbrance 23-9503518. Mr. Dean said this was for concrete work for the relocation of portable annex buildings at Dunbar Elementary School and Jackson and Roosevelt Middle Schools and is being paid through Chapter 1. Dr. Mason said Chapter 1 is paying for the moving of six portables in order to house the Chapter 1 programs in the middle schools this year.

563.

MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

H-3 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

Regarding encumbrances 11-9503470 and 11-9503411, Mrs. Parks asked if the reimbursement was for the same trip. Mr. Dean said each encumbrance was for a separate item. Responding to a question from Mrs. Parks on encumbrance 11-9503452 Mr. Dean said this was payment for an employee to attend a program at the National Association of Magnet Schools. Mrs. Parks said last month there were payments for employees to attend conferences on magnet schools. Dr. Mason said one person had been sent to two different conferences regarding magnet schools.

Regarding Purchasing and General Business Item F, Mrs. Parks asked about the composition of the activity committee and whether the district would be held responsible for any unpaid expenditures from the Council of the Great City Schools. She said it appeared to her that the national committee should set up an account at a local bank in Oklahoma City and use those funds for any expenditures that would be incurred by the national committee in preparation for the national convention. Mr. Leo Rise said the national association would sign a contract with the facilities that will be used and are fully accountable for any costs associated with the facilities and activities planned by the organization. Item F is established only to accept donations from local businesses to provide activities for the conference participants while they are in Oklahoma City. Mrs. Parks asked if the Board would be responsible for anything unpaid by the national association.

Mr. Rise said all billings are paid by the Council of the Great City Schools. The only activities that would be funded by Oklahoma City Public Schools would be the extra activities and these would not be contracted for unless there were donations received to cover the expenses. Mrs. Parks said she supported district and the city.

any

activity that would enhance

the

Dr. Mason said it was historical to solicit donations from business partners for the purpose of initially writing letters and preparing flyers, and posters. Dr. Mason said the district would not be engaged in providing the large dollar items during the conference. Mrs. Parks asked why administration did not establish an account with a bank instead of having the Board approve an activity account.

Dr. Mason said since this was a school related activity. State law would not allow the district to establish an independent account.

For clarification, Mr. Wayne Dempsey asked that the recommended action for Item F specify that the account would be used to receive donations and pay any expenses incurred by the Oklahoma City School District in support of the Council of the Great City School conference.

Regarding Item E, Mrs. Parks asked if the $50,243.44 savings account for activity funds at various schools as listed would go back into the schools or if the money would be placed into the General Fund.

Dr. Mason said the money would be left in accounts at the school sites. Mr. Ron Bogle requested that Item L be voted on separately. He also requested that the language as changed for Item F be brought back to the Board for information. Mr. Rise said the language would be reflected in the minutes.

664. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-4 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) 1.

Personnel Report

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9503346 through 11-9504139) written during the period 09/28/94 through 10/18/94. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. THE FOLLOWING THREE DIGITS REPRESENT FISCAL YEAR AND FUND FOR ALL EXPENDITURES. OTHER NUMBERS LISTED IN ACCOUNT CODES REPRESENT SUBACCOUNTS FOR EACH OPERATIONAL UNIT.

511 521 522 523 531

General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue

CERTIFICATE INTERNAL AUDITOR

This is to certify that I have received the attached encumbrance list, P.O. # 9503346 to 9504139, from the Encumbrance Clerk. I have made a random testing of the following items; action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws. Edward Romero Internal Auditor

Date

ASSIGNMENT

01-3 $10,742

01-7 $22,765 01-4 $23,010

01-12 $25,740

04-3 $23,810

9-6-94

10-3-94

9-26-94

9-28-94

10-3-94

8-23-94

9-26-94

10-3-94

Longfellow KDG Teacher

Northeast Science Teacher

Rogers Chapter 1 Teacher

Alternative Middle Reading Teacher

Northeast Voc Health Teacher

Parmelee ED Instructor

Jefferson SS/Sci Teacher

Classen Lang. Arts Teacher

Willow Brook/Edwari 1 Kdg. Teacher

Cash, Jill

Clark, David

Curren, Susan

Hagy, Nelda

Harmon, Doris

Haynes, Kirsten

Hynes, Mary

Hopper, Pamela

Jackson, Rhonda

■

10-7-94 $21,485

03-3 $22,600

10-7-94

Webster ED Teacher

Brown,Andrea

01-3 $21,725

01-3 $22,520

01-3

03-3 $22,840

01-3 $10,742

8-23-94

Ridgeview .5 KDG Teacher

01-3 $10,742

SCHEDULE/STEP/LANE

ASSIGNMENT

Classen Art Teacher

Webster Math/SS Teacher Classen Drama Teacher

Jefferson Hath Teacher

Fine Arts Travel. Art Teachei Moon SED Teacher

Classen Science Teacher

McComas, Janet Overby, David

Reid, Philip Smith, Bridgett Smith, Deborah

Stephenson, Clarissa Williams, Lori

Bodine Class Size Asst Buchanan Class Size Asst

Monroe Class Size Asst

Arcadi a Media Asst

Anderson, Renee Beasley, Nita

Brasuell, Deanni Brown, Bethany

SUPPORT:

Jackson LD Teacher

Johnson, Ella

CERTIFIED (cent nued):

NAME

PERSONNEL EMPLOYMENTS SALARY AHWWL

10-12-94

EFFECTIVE

Brewer, Kelly

Anderson, Christ ' Rockwood Kdg. Teacher

CERTIFIED:

NAME

(

101-02 $7,813

110-01 $8,006

10-7-94

101-01 $7,813 9-15-94

10-5-94

101-02 $7,813

10-4-94

01-3 $21,725

03-3 $22,840

10-5-94 9-26-94

01-3 $22,520

01-3 $21,485

01-3 $21,725

01-6 $23,330

01-12 $24,175

03-3 $22,600

ANMUAI. SCHEDULE/STEP/LANE

SALARY

9-6-94

10-5-94

8-23-94

9-21-94

9-26-94

9-6-94

EFFECTIVE

o o 0 ft p:3 c 0 o.

O n

H 2 O

It *

JO o

•0

•O n to m o s: n

ll^

M It*

o n o w n

n H S o o

» n

n CA

cn ai

l\3

ASSIGNMENT

Hurt, LaDonna

101-02 $7,813

F iIImore Class Size Asst

Bullard, Karlen

Hill, Sherry

101-01 $4,688

10-6-94

Putnam Heights .6 EKD Asst

Butler, Shannon

101-05 $8,237

9-29-94

Arthur Class Size Asst

Glenn, Marilyn

,«

Mason, Terri

101-02 $7,813

10-5-94

Hawthorne Class Size Asst

Edwards, Anne

McClendon, Lawrence

Haddex, Kayla

101-02 $7,813

10-10-94

Coolidge Class Size Asst

Lawrence, Lone tl

Dunn, Davita

101-08 $9,092

Eugene Field Chapter I CSA

9-28-94

Lawrence, Algi J

Kirksey, Harquita

Jones, Katreec >

Johnson, Ganyi ;a

Davis, Beulah

101-01 $5.56/hr

155-15 $16,524

10-3-94

Rancho LPN

Cooksey, Bernie i

9-19-94

160-01 $10,320

9-21-94

Eugene Field Custodi an

Chan, Stephen

Corrales, Pauli le Capitol Hi 11 Elen .25 EDK Aide

158-00 $2,777

9-26-94

Classen .25 Custodial Work Br

Carter, Brenda

Harjochee, Esterline

104-02 $8,817

10-6-94

Fillmore Spec. Preschool A sst

Gutekunst, Peg ly

Brown, Tanmela

10-5-94

ASSIGNMENT

Rockwood .5 Custodial Work T

Shields Heights Class Size Asst.

North Highland Chapter I CSA

Transportation Bus Driver

Lafayette Class Size Asst

North Highland Chapter I CSA

10-10-94

10-17-94

8-25-94

9-2-94

9-8-94

9-12-94

9-20-94

9-12-94

10-4-94

9-12-94

9-26-94

9-16-94

EFFECTIVE DATE

Hoover Hearing Impaired :SA

Shields Heights Class Size Asst.

Johnson Elementar ! .5 KCSA

Eugene Field Chap.I .25 Asst

Stonegate Class Size Asst

SUPPORT (conti lued):

NAME

9-13-94

101-02 $7,813

ANNUAL SCHEDULE/STEP/LANE

SALARY

Dewey Class Size Asst

EFFECTIVE DATE

Brown, Harlena

SUPPORT (contin led):

NAME

PERSONNEL EMPLOYMENTS

158-00 $5,555

101-02 $7,813

105-02 $5,303

101-01 $7,813

101-03 $7,921

101-02 $3,906

101-01 $5.56/hr

101-10 $9,611

ANNUAL SCHEDULE/STEP/LANE

SALARY

o o 0 ft H0 a o o<

o n co

g a n o

•0

S n

ISO CO

•0 n

imi

<r>

VO VO lU

K) lU

o o H O n n

o o

g § £ go

o •«i H s n

3 H

OV OV

ASSIGNMENT

435-01 $5.56/hr. 101-04 $4,040 103-04 $8,019 158-01 $8,333

105-02 $5,303 105-02 $5,303 105-02 $5,303 101-01 $3,906 160-01 $10,302

101-02 $7,813 101-02 $7,813 103-02 $4,010 105-02 $5,303

9-29-94

9-19-94

9-27-94

9-8-94

9-23-94

10-4-94

9-29-94

10-6-94

9-12-94

9-21-94

8-22-94

9-22-94

Hawthorne Elementa •y .5 CSA

Jackson Bilingual Asst

Star .75 Custodian

Transportation Bus Driver

Telstar .5 EDK Asst

Hayes Custodial Worker

Horace Hann .5 KCSA/.5 EDK

Britton Class Size Asst

Transportation Bus Assistant

Transportation Bus Driver

Miller, Nancy

Montelongo, Rosi

Hurray, Danny

Reece, George

Reid, Jan

Ross, Ronald

Schratwieser, Gloria

Smith, Gerald

Sneed, Teresa

Trindle, Brenda

Williams, Stan

Wood, Charles

ANNUAL SCHEDULE/STEP/LANE \

SALARY

Hawthorne Elements y .25 Chapter I Asst

EFFECTIVE DATE

Hiller, Nancy

SUPPORT (contini ed):

NAME

PERSONNEL EMPLOYMENTS ASSIGNMENT

EFFECTIVE DATE Annual

SCHEDULE/STEP/LANE

SALARY

•0

o o gi <+ p(3 C (D O*

o n co

g a n s o

K §

•o

o s ss n r

IIUU

VO VO

ii^

•n o o o DO n go hj

n H O

n co

cn cn <i

9-2-94

9-23-94

Rockwood Custodial Worker

Special Programs Bilingual Asst

Cole, John

Garcia, Brenda

6-3-94 6-3-94

Edwards Class Size Asst

Longfellow Class Size Asst

Hoham, Tonya A

Wray, Fran

ELIMINATION OF qOSITION:

9-1-94

DATE

EFFECTIVE

Dewey Custodial Worker

ASSIGNMENT

Aimes, Michael

DISMISSALS:

NAME ANNUAL SCHEDULE/STEP/LANE

SALARY

lit

llli

■

ill ■I?

NAME

PERSONNEL EMPLOYMENTS

ASSIGNMENT

EFFECTIVE DATE SCHEDULE/STEP/LANE

Annual

SALARY

o o 0 (+ HC3 C (D &

o n co

r r*

u K §

o S5 n r

D n

inrr

T00

to n

o o

n H §

» n

•*1

h3 n

cr> cn

Huff, James A.

CERTIFIED:

Page, William E.

ADMINISTRATIVE:

Capitol Hill High Social Studies Teacher

Graphic Services Manager of Graphic Services

3-10-95

12-29-94

8-29-94

CNS Kitchen Asst

Gissandaner, Billie

RETIREHEHT:

10-7-94

DATE

EFFECTIVE

Stand Uatie EDK Asst

ASSIGNMENT

Dinwiddle, Becky

HEOICAL:

LEAVE OF ABSENCE

NAME ANNUAL SCHEDULE/STEP/LANE

SALARY NAME

PERSONNEL TERMINATIONS

ASSIGNMENT

DATE

EFFECTIVE ANNUAL SCHEDULE/STEP/LANE

SALARY

c: (D O<

<+ P-

O O

M CO

It *

•t) n ta W o 2 2 n

HUIL

LO VO It*

ll^

O 09 n JO to

o A

w A

A »

»*1

W CO

cn or VO

570. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-10 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED:

Little, Melissa

Fillmore/Capitol Hill Elementary EDK Teacher

10-7-94

Ocana, Marco

Hawthorne Elementary School Bilingual Assistant

9-12-94

Morrow, Paul

Special Services Speech/Language Pathologist

10-24-94

Pannell, Andrew Robert

Rogers Middle School Band Teacher

9-28-94

Richardson, Janice

Shields Heights Elementary Primary Teacher

10-7-94

Washington-Reed, Shirley Douglass High School Spanish Teacher

9-19-94

Wattenbarger, Rachel

Eisenhower Elementary Kindergarten Teacher

10-6-94

Cline, Jay

Ridgeview Elementary Class Size Assistant

6-3-94

Garcia, Brenda

Mark Twain Elementary Bilingual Assistant

9-13-94

Golding, Timothy

West Nichols Hills Elementary Custodian

10-6-94

Kimbro, Sabrina

Student Related Services Administrative Secretary II

10-19-94

Mayes, Nicki

Heronville Elementary Class Size Assistant

6-3-94

Moody, Annette

Child Nutrition Services Cafeteria Manager

6-6-94

SUPPORT:

671. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-11 PURCHASING

AND

GENERAL

Printer Ribbers and Computer Diskettes; Information Services

BUSINESS For Use By Management

Approval to purchase printer ribbons and computer diskettes for use by Management Information Services from the following companies who submitted the low quotations on specifications and/or general conditions (17 mailed - 10 returned):

Printer Ribbons & Computer Diskettes M.I.S.

$ 16,314.20 21,145.74 $ 37,459.94

CPI/Micro/Age Precept TOTAL

These purchases are to be charged to the following accounts:

$ 17,254.20 20,205.74 $ 37,459.94

511-000-2844-610-000-0000-000-055 511-000-2144-610-000-0000-000-055 TOTAL B.

Printed Forms:

For Use By Management Information Services

Approval to purchase printed forms (continuous envelopes, warrant registers, hourly worksheets, labels, stock paper, etc.) for use by Management Information Services from the following companies who submitted the low quotations on specifications and/or general conditions (13 mailed - 5 returned):

Printed Forms M.I.S.

3,712.35 25,602.95 2,233.75 $ 31,549.05

Precept Media Technology, Inc. Quantum Forms Corp. TOTAL

These purchases are to be charged to the following accounts:

$ 19,299.45 12,249.60 $ 31,549.05

511-000-2114-610-000-0000-000-055 511-000-2844-610-000-0000-000-055 TOTAL Computer Software:

For Use By Chapter 1

Approval to purchase Computer Software for use in the Chapter 1 schoolwide project to enhance reading and math skills of students at Adams Elementary School from Computer Curriculum Corporation in the total amount of $75,638.00. This expenditure is to be charged to account 523-511-1000-000-429-1040-000-069 and has been approved on our Federal Grant Report. Counseling Services For Alternative Education Facilities (Thunderbird Day Academy Grant; Total Life Counseling

Approval for Total Life Counseling to provide counseling services for students in the district's Alternative Education Facilities (Thunderbird Day Academy Grant) for a total cost of $32,040.00. This expenditure is to be charged to account #523-784-2199-320-0000000-000-710 and has been approved on our Federal Educational Grant and/or Programs. E.

Close Savings Accounts For Activity Funds

Approval to close the savings account for activity funds currently at Bank One and transfer the funds back to the activity fund of the respective schools as shown:

School/Bank

Amount in Savings

Britton Elementary First Enterprise Bank Capitol Hill Elementary Boatmen's' First National

6,081.37

4,240.08

Chapter 1 Ccxnpute: Software

Thunderbird Day Academy Grant For Total Life Counseling

Savings Accounts For Activity Fund Closed

672. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 M-12

PURCHASING AND GENERAL BUSINESS (Continued)

mcil of the Great :y School Fall iference Activity X3unt

Hoover Middle School First Enterprise Bank Rogers Middle School Spencer State Bank Douglass High School Bank One John Marshall High School First Enterprise Bank Northeast High School WestStar Bank Star Spencer High School Spencer State Bank

1,018.94

321.05

429.35

Total

$ 50,243.44

Activity Fund Account; Conference

$ 26,395.60 $

4,100.00

7,657.05

Council of the Great City Schools Annual

Approval to establish an activity fund account as follows. (Account will be used to receive donations and pay any expenses incurred by the district in association with the fall conference associated with the Council of the Great City Schools Annual Conference to be held in Oklahoma City in the Fall of 1995).

Administrative Activity Account Schools (Sub Account #957)

for Council

Demolition Project (Masonry Stack); by Midwest Wrecking Company

jveland Elan Schl. nolition Project

the

Great

City

Cleveland Elementary School

Approval for the expenditure of Building Levy Funds for the demolition project (masonry stack) at Cleveland Elementary School by Midwest Wrecking Company, who submitted the low proposal (3 received). This expenditure, in the amount of $13,420 is to be charged to Building account 521-2620-450-000-0000-000-051.

(ITEMS H - L ARE RELATED TO BOND PROJECTS) !iD PROJECTS

ject Bids For '' nputers & Install:ion, Phase 1

Reject Bids For Computer Phase 1 Elementary School for Computers and Installation Approval to reject the two (2) bids received for Computer Network Concentrators for Phase 1 Elementary Schools; the two (2) bids received for Computer Network Installation for Five High Schools Phase 1; and the one (1) bid received for Instructional Computer Network Installation for Elementary Schools - Phase 3. (Rebids will be prepared and sent to vendors.)

iftwork Design & stallation. Phase Slanentary Schl.

ase 1 Instructional twork Design & stallation Phase 1

Computer Network Design and Phase 2 Elementary Schools

Installation

(Trans-Tel

Central);

Approval for instructional computer network design and installation (Phase Two) for thirteen elementary schools by Trans-Tel Central, Inc., who submitted the low quotation (9 mailed - 3 returned). This expenditure, in the total amount of $72,449.92, is to be charged to Bond fund account 531-117-2219-350-000-0000-000-051.

Instructional Network Design and Installation Phase One (Rebid)i Southwestern Bell Approval to purchase instructional network design and installation Phase One (Rebid), for eighteen elementary schools from Southwestern Bell who submitted the low quotation (9 mailed - 2 returned). This expenditure, in the total amount of $102,946.00, is to be charged to Bond fund account 531-117-2219-350-000-0000000-051.

673. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 M-13

PURCHASING AND GENERAL BUSINESS (Continued)

Electrical Materials; For Installation of Instructional Computers in 14 Elementary Schools (Pyramid Electric Supply) Approval to purchase electrical materials to install instructional computers in fourteen elementary schools from Pyramid Electric Supply, who submitted the low quotation on specifications and/or general conditions (8 mailed - 4 returned). This expenditure, in the total amount of $11,031.50, is to be charged to Bond fund account 531-117-4700-720-000â&#x20AC;&#x201D;0000-000-051.

Roof Replacements at Johnson Aduddell Roofing Company

and

Shidler

Elementary

Schools;

Approval for expenditures of Bond funds for roof replacement at Johnson Elementary School and Shidler Elementary School by Aduddell Roofing Company, who submitted the low combination bid package:

Contractor

Bids

Aduddell Roofing

$ 204,218.00

Johnson Elementary School Shidler Elementary School TOTAL

$ 152,034.00 52,184.00 $ 204,218.00

This expenditure, in the total amount of $204,218 is to be charged to account number 106-4700-450-000-0000-000-OPU (Operation Unit).

TO;

BOARD OF EDUCATION

I hereby certify that the recommendation for expenditure of Bond funds for Approval for expenditures of Bond funds for roof replacement at Johnson Elementary, School and Shidler Elementary School_ by Aduddell Roofing _ C?ompany in the Board of Education Meeting agenda of October.^4, 1994 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Jack iBch Charles Allen

(Date)

Electrical Materia Install Ccxtiputers in 14 Elem,Schis.

Roof Replacenents Johnson & Shidler Elem. Schls.

674. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-14 STATEMENT(S) OF CERTIFICATION BOND ISSUE ITEMS

TO;

BOARD OF EDUCATION

I hereby certify that the recommendation for expenditure of Bond funds for approval for Instructional Computer Network Design and Installation (Phase Two) for thirteen elementary schools from Trans-Tel Central, Inc, in the Board of Education Meeting agenda of October 24, 1994 is proper in all respects and is within the guidelines for the projects approved w the electors of this district in the October 12, 1993, Bond Elation,

(Date) I hereby certify that the recommendation for expenditure of Bond funds for approval to purchase Instructional Network Design and Installation - Phase One (Rebid) for eighteen elementary schools from Southwestern Bell in the Board of Education Meeting agenda of October 24, 1994 is proper in all respects and is within the guidelines for the projects approved the electors of this district in the October 12, 1993, Bond Election.

(Date) I hereby certify that the recommendation for expenditure of Bond funds for approval for electrical materials for use at fourteen elementary schools from Pyramid Electric Supply in the Board of Education Meeting agenda of October 24, 1994 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the/October 12, 1993^, Bond Election.

(Date)

675. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-15 BOARD

MEMBERS

BUSINESS/COMMENTS

COMMENTS

Mrs. Terri Silver said after her return from the Council of the Great City Schools Conference in Seattle, Washington, she attended the National League of Cities and Schools meeting in Oklahoma City, October 21 and 22. Ten different cities were represented, by their school Board members, business leaders, and city government and council members. The thrust of the meeting was that many things are being duplicated by city, school, and county governments. Many issues could be addressed in a cooperative effort and save taxpayer funds and be more efficient. She said there is a group of seven people who will form a committee regarding using schools and city government in harmony.

Mrs. Thelma R. Parks called the Board member's attention to the District 6 meeting of the Oklahoma State School Boards Association on November 9, 1994, at Springlake MetroTech Vocational Center. She said Oklahoma City accepted the responsibility of hosting the conference last year. She asked that each Board member attend. Reservations can be made through the office of the Executive Director of Board Related Services or tickets can be purchased. Mrs. Parks said work is moving well in District 5. There are still some leaky roofs, but she is sure they will be taken care of as quickly as possible. The lightning is some schools needs repair.

Mr. Wayne Dempsey said the Oklahoma City Public Schools Bands March-aRama is occurring tonight at Taft Stadium. He said this activity is excellent and he is sorry the Board could not be in attendance. He requested that Dr. Mason convey to Dr. Hawthorne Faison, Director, Curriculum and the music department his apologies for not being present. Mr. Dempsey said he had the opportunity last week to watch a PBS television program called "School Colors" about Berkley High School, Berkley, California, regarding some of the things they are doing to meet the needs of students and to combat violence and truancy. He said this was a topic that all should be mindful of and keep focused in the forefront for Oklahoma City.

Mr. Leo Hise said following up on Mrs. Silver's comment on the National League of Cities, this is an activity that all should be involved in. Mr. Hise said Mrs. Silver and he attended, along with staff members the Fall Conference of the Council'of the Great City Schools in Seattle, Washington. The conference will be held in Oklahoma City in 1995, and is tentatively scheduled for the last week in September. The conference will be attended by over 400 participants from throughout the country with national keynote speakers. At this year's conference, Mr. Hise said staff members worked hard to offer a welcome to the people of the various councils.

BUSINESS Request approval of the following resolution. R. #78 / APPROVAL OP RESOLOTICN PCR DAY CR PRAYER

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

MOVE FOR APPROVlkL OF RESOLUTION FOR DAY OF PRAYER FOR CHILDREN. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

676. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

H-16 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) DISCUSSION

Regarding paragraph 5, Mr. Frank Kellert asked if the Legal Department was comfortable with the form and intent of the language. Mr. Cleeta John Rogers, General Counsel, said he felt the paragraph meets the constitutional guidelines. Mr. Kellert said as he understood the last paragraph, the district was recognizing setting aside a day in the community.

Mrs. Thelma R. Parks said the resolution did not mandate anything, but that churches or any other institutions may observe the day.

Mr. Kellert said he assumed there would not be a problem with information or posters having official recognition by the district or using the district logo. ay Of Prayer For hildren

RESOLUTION

DAY OF PRAYER FOR CHILDREN

WHEREAS, the settlers of this country held their faith so dear as to suffer the condemnation of those in foreign lands and chose to come to America in order that they and their families might practice their faith without interference; and, WHEREAS, this nation and its citizens have been endowed with a history and tradition of religious observance by those who hold their religious faith and traditions close to their hearts; and WHEREAS, it is altogether fitting and appropriate to give recognition to that history and acknowledge that devotion of our forefathers to their faith by joining in a special recognition of a Day of Prayer for Children; and, WHEREAS, while this School District and its Board of Education do recognize the necessity and tradition of separation of Church and State within these United States, we do, nevertheless, recognize that the family and community which pray together, stay together; and, WHEREAS, the dedication and practice of a day of prayer for our children, their parents and the community is altogether appropriate to the promotion of proper moral values and will assist in recognition of the profound and beneficial change that the regular practice of prayer can make in each and all of our daily lives; and WHEREAS, the citizens, patrons and residents of this District may desire to set aside the second week in November of each year to establish a Day of Prayer for Children; NOW, THEREFORE, BE IT RESOLVED that the Board of Education of Independent School District No. 89 of Oklahoma County, does hereby recognize the rights of the citizens, patrons and residents of this District to set aside a Day of Prayer for children in their places of worship in appreciation of the religious heritage and traditions of Oklahoma City, the State of Oklahoma, and the United States of America.

President, Board of Education District 6

Superintendent of Schools

Member, District 1

Member, District 2

Member District 3

Member, District 4

Member, District - 5

Member, District 7

678.

MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

H-17 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Report on Status of Superintendent Search

Presented by Mr. Frank Kellert and Mrs. Thelma R. Parks Mr. Kellert said the information on the Board packet for tonight is information the Board received essentially unchanged from the previously. He and Mrs. Parks are recommending that Margaret Buvinger be selected by the Board as a consultant to conduct a national search. He said the timeline presented tonight is for informational purposes and are realistic. One consideration during the discussion with Mrs. Buvinger was to begin the process of accepting applications as soon as possible, before out of district candidates begin signing contracts with districts for the following school year. This would also allow time to get the new superintendent acclimated before Dr. Mason retires in July, 1995. Mr. Kellert said Mrs. Buvinger was in attendance tonight to the answer questions from the Board.

DISCUSSION Mr. Wayne Dempsey asked if the Board accepted the agreement would they also be accepting the proposed timelines? Mr. Kellert said the timelines were targeted timelines. Based upon the Board taking action tonight, Mrs. Buvinger felt she would be able to meet the timelines. Mr. Dempsey said he was uncomfortable with the timelines between January 23 and February 15, 1995. He said that would be in the middle of Board elections and the annual millage election. He said if those dates could be moved back past February 15, the Board would know what was going to be done in the future. Mr. Kellert said that part of the timeline was not as unforgiving as the earlier parts. Mr. Kellert said the committee wanted to make sure the announcement was made in time to submit applications for advertisements in publications. What will happen during the time Mr. Dempsey inquired about, will be determined by the response received from the pool of candidates. Mr. Kellert said tonight the only action would be to decide as a Board whether to employ Mrs. Buvinger. Mr. Ron Bogle asked if the committee was suggesting that Board members ask questions of the proposed consultant. Mr. Kellert said that was the purpose of having Mrs. Buvinger in attendance. Mr. Bogle said he was pleased a well qualified consultant was found within the State of Oklahoma who would understand the nature and character of the school district. He asked in developing the conversations with the committee, if Mrs. Buvinger found anything exceptional or different in the process, as compared to other searches she has conducted.

Mrs. Buvinger said in one sense "no," and in another sense every district is unique. She said she would tailor the search to the particular needs of the district. Everything within the proposal is flexible to a certain extent. She said she took the timeline which had been tentatively developed by the committee and tried to work within the framework of that timeline. She said if there were problems which could keep the Board from being able to complete a search within a certain time, it would be extended. She said the Board should look at the search as something that should run in a tidy, orderly fashion, but at the same time the Board should serve its purpose in finding the best possible superintendent for the district. Mrs. Buvinger said she would need to have an early opportunity to talk with Board members regarding the details which would help determine extenuating circumstances. Mr. Bogle said in the proposal, task 4, she addressed the importance of confidentiality, as all should agree the confidentiality of applicants should be protected in the early process. He asked Mrs. Buvinger's how many candidates she would bring to the Board. In task 5, he said it was difficult to tell, prior to her recommendations of the finalists, if the Board would be involved in actually reviewing, screening, or seeing applicants.

Report On Superintendent's Search

679.

MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 H-18

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mrs. Buvinger said she would be involved in seeing applications. The way she processed applications would be to divide them into groups by qualification ranking. She would bring the entire list with the files to the Board. She would have a group she feels would be the most qualified. As a profile is developed by talking with groups in the community, employees, parents, students, as well as the Board, things will emerge that will be particular to this district. These will be the characteristics which will guide her in making her selection for recommendation. She will perform preliminary reference checks on applicants she feels are the most qualified. Mrs. Buvinger stated it is the Board's search and will be free to pull applicants from other classifications for considerations. She will work with the Board finding information about those applicants as well. Mr. Bogle said this is a large and complex district with Board members living in a political arena. He asked what kind of measures Mrs. Buvinger would take to guarantee to integrity of the process. Mrs. Buvinger said it will take the cooperation of all involved. There will be a completely open search. Applications will be sent to anyone requesting them which will result in some applicants not being qualified for this particular district. There will not be a list of applicants ahead of time. She will solicit names from Board members and staff of people they would like invite to apply. The letter which will accompany the application will not hold any promises, but merely state that their name was suggested as an appropriate candidate and urge them to apply. All of the applications will be received and treated fairly. Mrs. Buvinger said the Board will also want to handle the search fairly without having a candidate on the inside track. She urged the; Board to consider in-district applicants in the same light that out of district applicants are considered.

Agreement; Consultant b)

I. #79

^PROVAL OF lARGARET BUVINGER, JEARCH CCNSULTANT

Margaret

Buvinger,

Superintendent

Recommend agreement with Margaret Buvinger to act as Superintendent Search Consultant for a fee of $7500 plus expenses (expenses estimated at $2000). Search to be conducted on a nationwide basis. District to pay for cost of advertising and brochures. Consultant to develop timeline and specific procedure for Board approval. Frank Kellert Thelma R. Parks

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 2. B) AS STATED TO ENGAGE MRS. BUVINGER TO BE THE SUPERINTENDENT SEARCH CONSULTANT.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mr. Bogle asked that either the Superintendent or the consultant set up a system so that all Board members would have equal opportunities to review the applicants and study credentials. Also, that a deliberate effort be made for all Board members to have an equal opportunity relating to that-aspect of the search.

680. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

H-19 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Proposed Work Session For The Board of Education

3. a)

Report on proposed work session for the Board of Education. (Fee for facilitator and expenses of the meeting to be paid by the Oklahoma City Public School Foundation.)

Work Session For BOB

Presented by Mr. Ron Bogle and Mr. Wayne Dempsey

Mr. Wayne Dempsey said referring to the memorandum in the Board packet, Mr. Darrel Shepard, Executive Director, Board Related Services and Mrs. Sherry Rice-Rhodes, Director, Oklahoma City Public Schools Foundation met with he and Mr. Bogle. There were discussions relating to possible facilitators. Unfortunately they have been unable to contact any of the possible facilitators to determine their availability. The University of Oklahoma Center for Continuing Education will not be available during the timeframe considered. The committee has requested that a questionnaire be written to determine Board member availability and willingness to make a commitment to participate in a retreat session. This should be determined before further planning takes place. The questionnaire should be mailed within the next week to Board members. Mr. Bogle said because of the issue of the investment that the community is making in this program, it is important to determine whether a majority or more of the Board could participate. He said team building and trust building were discussed as to whether this would be appropriate discussion before or after the new superintendent is hired. They also talked about whether it would be beneficial for the Board to discuss the issues of governance and the role of the superintendent and the Board. It might be beneficial to have defined a more unified feeling regarding the role of the superintendent. He said it seemed there was only one possible date of December 3 and 4. He said they concluded they would like to hold the retreat prior to the end of the year, but that might not be possible. Mr. Bogle said the next step as suggested by Mr. Dempsey would be the survey to Board members determining their level of interest and availability for the event.

Mr. Leo Rise asked if the committee was recommending that action be withheld. Mr. Dempsey said the committee felt strongly that the item should be on the first agenda in November with resolution of the issue of attendance. He also said if Board members would comment on the issue discussed tonight that would be helpful. He also requested that the Board Clerk send the memorandum that he and Mr. Bogle received to all Board members in next weeks packet. NO ACTION WAS TAKEN ON ITEM 3. B) , BUT WILL BE BROUGHT BACK TO THE BOARD FOR ACTION AT THE BOARD OF EDUCATION MEETING ON NOVEMBER 7. b)

Action on work session recommendations, if any. (Date, time, place, facilitator, etc.)

CITIZENS-

COMMENTS

Mr. Leo Rise said all citizens that are signed to speak, wish to do so with the exception of one, at the time the issue is to be discussed. He therefore requested the Board's permission to move Unfinished Business before the Legal Report and The Superintendent's Report. 1.

Loree Schrank, commented about her concerns regarding the employment of a consultant for the superintendents search process; also her concerns about other expenditures.

CITIZENS' COMMENTS

581. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 M-20

UNFINISHED

BUSINESS

Arcadia Attendance Area Issue

Removal from the table Approval to remove from the table the item tabled at the Board of Education meeting of September 19, 1994. "Consideration of petition by Arcadia area residents to call an annexation election to determine whether the Arcadia attendance area should be annexed from the Oklahoma City Public School District to the Edmond Public School District (Title 70, O.S., Supp. 1994, Article 7-101)"

I. #80 „

REMOVE ARCADIA ITTEI!1DANCB AREA ■ROM THE TABLE

Thelma R. Parks Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 1 AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 7-0.

aye aye aye s.

CITIZENS' COMMENTS REGARDING THE ARCADIA ISSUE

Ms. Tammy Attebery, Arcadia Elementary School parent, talked about her concern regarding the long bus ride for her child and the right for taxpayers and parents to vote on the issue.

Mr. Rick Nunley, Arcadia patron, talked about his support of an annexation election in the Arcadia area.

Mr. Steve Pennington, parent, Arcadia Elementary and Hoover Middle Schools, spoke in favor of' an Arcadia annexation election.

Ms. Cindy Nunley, Arcadia patron, talked about the financial aspect of the proposed annexation of the Arcadia area to Edmond and voiced her support for such an election.

Mr. J. C. Mahan, Arcadia patron, talked in favor of the annexation election for the Arcadia area.

Mr. Avin Bull, Arcadia patron, talked in favor of the annexation election for the Arcadia area.

Ms. Karla Mahan, Arcadia patron, talked in favor of an election for the Acardia area to annex to the Edmond school district.

Ms. Marilyn Murrell, Arcadia patron, talked about the need to compromise concerning the Arcadia issue. She suggested a K-12 comprehensive school for that area.

Ms. Alma Faye Caldwell, Cafeteria Manager, Arcadia Elementary School, spoke against annexation of the Arcadia area to Edmond.

10.

Ms. Dianne Krueger, Arcadia parent. Hoover Middle School, talked about her support to hold an election regarding annexation of the Arcadia area to Edmond.

11.

Ms. Nita Moore, Arcadia parent. Hoover Middle and John Marshall High Schools, talked in favor of an election regarding annexation of the Arcadia area to Edmond.

12.

Ms. Gloria J. Prim, Arcadia Elementary School parent, spoke in favor of leaving Arcadia in the Oklahoma City Public School district.

A 682. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-21

UNFINISHED BUSINESS (Continued) b.

Consideration of Previously Tabled Item Consideration of petition by Arcadia area residents to call an annexation election to determine whether the Arcadia attendance area should be annexed from the Oklahoma City Public School District to the Edmond Public School District (Title 70, O.S., Supp. 1994, Article 7-101)

Ron Bogle Frank Kellert

MOTION: SECOND:

MOTION FAILED FOR CCNSIDERATICN OP ANNEXATIOS ELECTiaS

MOVE FOR APPROVAL OF ITEM 1 B. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye no no aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye no no

MOTION FAILED 3 aye, 4 no. DISCUSSION

Mr. Frank Kellert said there were a couple of points he would like to explain. He heard someone mistakenly say there would not be a loss of revenue to the district with the annexation. He has thoroughly researched the issue and there is a significant amount of money that would impact the district's budget. He takes exception to the implication that if this area has a positive revenue impact on the district, all of the money should be spent on that school. He said most of the people in Arcadia know, but services have never been allocated to a school building based upon the property value of the homes surrounding a school. Mr. Kellert said we are a school district, not individual elementary school property areas. While the students of Arcadia have experienced hardship in terms of their transportation, because the district cannot through their resources handle the situation any other way, there are other students in the school district who have endured hardships because the Board and the school district could not afford to do things any other way, i.e. leaky roofs or not having playground equipment, etc. To the person who said this is not about money, Mr. Kellert said part of it is, but there is one connection that some people are failing to make. If this is going to have a financial impact, in the neighborhood of $200,000 to this school district, it does affect kids. It affects all of the rest of the kids that are left. This Board would have to find some way to deliver the kinds of services and the things the district wants to do for their students with that much less money. What the Board asked Mr. Nick Kelly, Director, Budget and Financial Management Division, to do was to try and define as accurately as possible, letting the figures speak for themselves, where the Board could save money by Arcadia not being within the district. Prior to the Board meeting this evening, Mr. Kellert said he had felt it was not going to be possible for him to support even considering annexation from the district due to the financial impact. But what it ultimately comes down to is two things. First, the kids on the buses. More than anything else he is convinced that every Board member is sensitive to the fact that secondary students in the Arcadia area do not have an opportunity for a full student life including all extracurricular activities and associations with their friends. Second, this school district should no longer be in the business of keeping some people in part of this community from settling their own differences. He said he has stronger feelings about letting them do that than releasing the students and the money involved. Mr. Kellert saidhe plans to support the right of those parents to settle their differences. Mr. Ron Bogle said he grew up in public schools, has his children in public schools, and believes public schools are important to the community and the state. Being a Board member is a way to serve the

z 683. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-22

UNFINISHED BUSINESS (Continued) community. He said people assume Board members are paid and he wants to clarify they are not paid. Board members give a portion of their life and are trying to do the right thing for the public schools. He said Board members are entrusted with a special stewardship which is an tionor and pleasure in many ways, but being a Board member is not a primary job. Mr. Bogle said he would defend the Board by saying all nembers are trying to do the very best job that they can do and he regrets the kind of discussion that generates personal attacks on school Board members, questions about their integrity, and about the quality of the programs. He said he believes this is a first rate school district and he is proud to be affiliated with the district. Mr. Bogle said the Arcadia question is complex and is not going to go away because there are two realities: 1) there is a lack of population density in that area which limits the ability to delivery educational services in a convenient way, and 2) that lack of density requires students to be taken to the places where the educational service can be provided. Board members should be asking themselves whether metropolitan Oklahoma City can support over 20 school districts. Does that make sense in terms of long-term ultimate needs to deliver public educational services to the children? Shouldn't the question really be, what are the longterm solutions for metropolitan Oklahoma City rather than how do we address one small area. As the Arcadia issue is being dealt with there is a larger question that should be dealt with. What is the ultimate solution for Oklahoma City? People chose to be part of the lifestyle of a rural area; to give up being close to grocery stores, or other conveniences, but that is traded for the lifestyle. The primary and central theme of the Arcadia patrons from the beginning has been the distance traveled to schools. When the issue first came about, it seemed simple. The Superintendent was asked to give the Board budget impact numbers, those were received and they seemed fairly insignificant. The deannexation proposal came to the Board, and the Board responded that if there were enough patrons in agreement the Board would give them a shot at having an election. It seemed simple in the beginning, but all of us have learned in the past several months. In looking at the map provided by some of the Arcadia patrons, Arcadia is contiguous to five different school districts. When distance to schools is talked about, for those in the far east side of Arcadia, Edmond is not the solution. The solution is probably Jones or Luther for those in the south Arcadia area, the solution would be Jones or Oakdale. Students who live in Guthrie would like to go to the Guthrie Public Schools. What is being discussed is sending all Arcadia students to one district, that being Edmond. Ultimately, that is not a satisfactory solution. It does not address the true concerns expressed by the patrons. If the Board could go back and redo the issue, they might say what should be explored would be deannexation to those five different contiguous districts, so the students can truly can go to the schools they are closest to and be a part of the communities they are in. That was not thought of, the Board's instructions to the patrons were to bring evidence that the citizens of the Arcadia area want to vote on deannexation. Another alternative may be the one discussed last week. Maybe the Board should be asking how we can all work together in the rural and urban districts to service all of the needs of the students in rural situations. Maybe the question should not be deannexation but cooperation, consolidation, and working together to serve each others needs. Mr. Bogle said this has been an educational process. Another thing that has happened for him is that he has been disappointed to discover that everyone's motives are not as pure as they seem. There have been people who have been talking about the needs of children, but have been hiding behind the children. Mr. Bogle said the final analysis is this issue has been dealt with for a number of months and despite the fact he might chose to vote on something different than what is being voted on tonight, and a more satisfactory solution might be forthcoming if the Board spent time and continued to evaluate the issue. However, the Board has an obligation to follow through with the original rules. Despite all of the arguments that might suggest the Board is not ready to make this decision, the decision must be decided tonight to vote one way or another.

684. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 M-23:

UNFINISHED BUSINESS (Continued)

Mrs. Terri Silver commented that a lot of people are saying this is not about money, it is about children. She agrees it is about children, but it is also about money. If it wasn't about money the other districts would happily receive the transfers without the ad valorem revenue. Letters were presented to the Board tonight from surrounding districts saying they probably would not accept the transfers. She said it is not only Oklahoma City who looks at the issue from a monetary basis, it is also the other districts who would be receiving the students. Mrs. Silver said the Board should look at how a deannexation would affect the entire district. There is another avenue open. If this Board does not agree to annex the area, the state law allows patrons to petition the State Superintendent. The State Superintendent can call an election of the voters of the entire school district of Oklahoma City to vote on whether they want to allow that area to annex. When the rights of voters are talked about, if the educational structure is changed in any way for all the children in Oklahoma City, she must ask herself if this is not a question for all those who will be affected. Mrs. Silver said she must consider whether the Board will allow a small element to vote on the annexation resulting in a change district-wide, or if the entire group affected should be allowed to vote. Mr. Leo Hise said a lot of discussion has been heard over the previous months regarding this issue. He said the media should take into consideration that the Board received a lot rhetoric and sometimes very little fact during citizens' comments. He said this has been an emotional issue. The Board has spoken to several different issues. One of the difficulties facing Board members is that they are in a situation where an item needs to be voted either for or against. If the Board votes against the issue, or if it votes for the issue there is a cost. If the election is called at the same time as the millage election, the cost to the district will be minute. If the election is called by the State Superintendent at another time, then the cost will be significant. Mr. Hise said it is his personal opinion that money is not a factor. A police officer spoke regarding the safety of the students, and this has been a concern of his for as long as he has been on the Board. One of the first things he suggested when he came on the Board was to deannex the Arcadia area because it is a great liability to the Oklahoma City School district. The Board now has a choice to make. Mrs. Silver said she hoped the Arcadia patrons would use the avenue available through state statutes and pursue the issue.

RECESS

Mr. Leo Hise called a recess at 9:25 p.m. 9:40 p.m. c.

The meeting reconvened at

Alternative recommendation regarding Arcadia area.

Recommend approval to change the transfer guidelines for Arcadia area students according to the following addition to Regulation J-08-R1, page 6 of 7, Student Transfers.

community in which to transfer. middle and high school students residing in the Arcadia area may be granted a transfer to a secondary school in another school district if it is closer than the assigned Oklahoma City secondary school. Frank Kellert Terri Silver

MOTION: SECOND:

MOVE FOR A POINT OF ORDER TO BRING ITEM C UNDER UNFINISHED BUSINESS BACK FOR CONSIDERATION AT TONIGHTS MEETING.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 4 aye, 3 no.

aye aye no no

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye no

R. #81 APPROVAL OF POINT OF CRDER (ALTERNATIVE ARCADIA 71REA)

685. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-24^ UNFINISHED BUSINESS (Continued) 1. #82 OSTPCNE UNTIL Ll/7/94 ARCADIA VREA ALTERNATIVE

MOTION: SECOND:

Ron Bogle Thelma R. Parks

MOVE TO POSTPONE ITEM C UNTIL THE FIRST BOARD OF EDUCATION MEETING IN NOVEMBER (11/7/94). ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

no aye aye

MOTION CARRIED 6 aye, 1 no. DISCUSSION Dr. Mason said this recommendation was taken to Legal Counsel and they helped draft the language. There was discussion regarding whether relaxing the policy for this particular group of students would open the district to legal recourse. She said it is believed that the Arcadia situation is so very unique within the district that a case could be made against having anyone else having the same privilege. Dr. Mason said she did not see where this regulation would get the district into any sort of legal ramifications.

Mr. Leo Hise suggested that this issue should be discussed during the Board meeting of November 7, 1994. Mr. Wayne Dempsey requested that along with Option C, staff provide the Board with other options including more discussion on some sort of cooperative effort with other school districts in the area; looking at the feasibility of a K-12 school for Arcadia which would employ satellite technology for classes; looking at the idea of taking that district and putting students in districts closer to where they live and not just Edmond; and establishing a task force of both Arcadia residents and professional educators to examine that particular problem, and then come back to the Board with cre,^tive or innovative approaches. He said he is not in favor of deannexing, but if busing is going to stop in Arcadia then busing should stop all over the district. He said he did not think Arcadia was that unique because for years students on the east side have not been able to participate in a lot of after school activities unless they could run, jump, or dodge and then the coaches would take them home because they were needed. Mr. Dempsey said there needed to be a practical solution for the Arcadia patrons and something that everyone can accept based upon good quality education for the students as close to home as possible.

Dr. Mason said the focus of Mr. Dempsey's comment was the same that Mr. Bogle had previously mentioned to her. Dr. Mason said staff can comply with the request, but that it would take two or three months. She spent time today talking with the superintendents in the surrounding school districts and to pull together the kind of group needed would require quite a bit of planning. Dr. Mason said Item 1C would provide immediate release if people were serious about getting to the issue. In adding to Mr. Dempsey's comments, Mr. Bogle said it might take longer than the two or three months, perhaps two or three years. When they talk about the ultimate solution for metropolitan Oklahoma City and how the issue of rural areas are resolved versus urban areas and getting equity in education with all of the political issues involved. Mr. Bogle said there are entities that the district could work through to begin to explore the question. Mr. Bogle said the Board may chose after they begin exploring the issue to appoint a task force whose sole purpose would be to explore the issues with other districts and other entities. He agrees with Mr. Dempsey that the district can take a significant leadership role in addressing the concerns that affects a lot of people in the metropolitan area. He would like to see the district take that role.

686. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-25 =

UNFINISHED BUSINESS (Continued) Mrs. Thelma R. Parks said the language of Item C provides for the Arcadia citizens to not annex from Oklahoma City. They could just do whatever they want. She thinks that is dangerous. When the floodgates are opened allowing Arcadia students to go wherever they would like to go she sees problems. She said she liked Mr. Dempsey's suggestions about coming up with alternative programs.

Mrs. Terri Silver said a lot of the Arcadia patrons are going to court and obtaining transfers. The district does not fight those type of transfers because of the cost involved. Mrs. Silver said she did not see this suggestion as being any more dangerous than them going to court and transferring out. The accepting district has to agree to accept their child which will be another hurdle for them to jump. Mrs. Parks said if the Arcadia patrons decide to go to court to annex from the Oklahoma City district and they succeed, so be it. She said the issue is about money and students. She is concerned about students and those students left in the district.

Mr. Dempsey said he is still concerned about setting a precedent. He said he is not sure an open transfer relaxation for Arcadia would be viewed by the courts any differently than the students who live south of 10th Street and go past Mid-West City High School to attend Star Spencer. He said if the doors of the district are opened there is going to be people who will take the district back into federal litigation. Mr. Tom Yeargain said there has been minority transfers for years and he does not see the difference. He said this issue has been drawn over a lengthy period of time. He said he felt Option C was a good plan. If the surrounding districts did not accept the students they could always come back to Oklahoma City.

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, reported about the Oklahoma Supreme Court's assessment of ad valorem taxes on the public transmission companies, more specifically the pipelines located within the State. Arguments were presented by the Office of the Attorney General and counsel for the Oklahoma State School Boards Association. The district's general counsel office attended and monitored the hearing. It is believed that the arguments presented were exhaustive and complete. It is expected that the court will render its opinion before January 1, 1995. The Chief Justice so expressed his intent to render an opinion upon completion of the arguments of the counsel. There is ample authority for the position which the school districts within the state have taken. It is hoped that authority will be followed by the court and the decision of the Oklahoma Tax Commission and the Board of Equalization will be upheld. At least two of the justices expressed an interest in the prospective loss to the school districts within the state, thus showing their concern about the result of accepting the position of the pipelines in this matter. Mr. Rogers said he felt the proper issues were before the court and is optimistic the court will uphold the position of the school districts of the state and the State Equalization Board.

Mr. Leo Hise said he has held conversations with Legal Counsel during the past week referencing a meeting with that office, the Internal Auditor, the Director of Budget and Financial Management, and the Executive Director of Board Related Services meeting with the Superintendent in doing a historical audit of the workers' compensation fund. He requested the Board's permission for that meeting to take place. There were no objections.

LEGAL REPCÂŤT

z 687.

MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 b

M-26

SUPERINTENDENT'S

REPORT

Request approval of the following items: a)

Organizational chart for a Bond Issue Management Team.

New administrative position and job description for Director of Bond Project Management, with salary to be paid from Bond funds. (Salary Schedule 507)

SUBSTITUTE MOTION FOR ITEM 1 B I. #83 JO® PROJECT lANAGEMENT POSITICW JRODOrP BACK TO WARD ON 11/7/94 /ITH MBO FC«M

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

MOVE THAT THE SUPERINTENDENT PREPARE, ALONG WITH THE JOB DESCRIPTION, A MANAGEMENT BY OBJECTIVE FORM RELATED TO THE POSITION IN QUESTION WITH QUANTIFIABLE OBJECTIVES SHOWING POINTS OF COORDINATION, BOTH WITH THE EXECUTIVE DIRECTOR OF MANAGEMENT OPERATIONS AND THE BENHAM GROUP. ALSO, THE MANAGEMENT BY OBJECTIVE WILL BE SHARED WITH THE BOND OVERSIGHT COMMITTEE FOR COMMENT AND BROUGHT BACK TO THE BOARD AT THE NEXT BOARD MEETING (NOVEMBER 7, 1994). ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

no aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

no aye aye

MOTION CARRIED 5 aye, 2 no.

Dr, Betty G. Mason said she came to the Board recommending a bond issue management team for the district. During the past eight months of working with bond projects, there have been a lot of good things done with a lot more being accomplished than the district has received credit for. A lot has been learned. One thing that has certainly been learned, is that the district thinks it is important to refocus efforts and cause itself to have a team'of workers who will deal solely and only with bond issue matters. The focusing is important to have a better grip on the various projects, and also to be sure that those things within the district which fall under maintenance and outside of the bond projects continue to get the kind of attention that they deserve. Dr. Mason said she has previously provided the Board a management chart and the one in tonight's folder is more detailed than the one sent earlier. Attached to the bond issue management team chart is the job description for the Bond Project Manager. She corrected on item on the job description. Where it says the position "reports / to the Superintendent," should read, "reports to Superintendent and Director of Management Operations." On the management chart there is a solid line from the Superintendent to the Director of Management Operations and also to the Bond Project Manager. She said she found this to be extremely important because the Operations Management is imperatively important to the success of the bond project and one cannot be done without the other. Also, it is not unusual to have a position report to two persons. That is already done with the Directors in the instructional division wherein they report to an assistant superintendent and the Superintendent. There is also a like issue with the Legal Department and Board Related Services. Dr. Mason said she is asking that the Board look closely at this item and provide an opportunity to do a better job of focusing the remaining projects. Seventeen percent of the bond issue monies have been spent. She would like to refocus in order to be more responsive to the community and keep the commitments that were made when the community was asked to pass the bond issue. Also, she asked the Board to notice the footnotes on the bottom of the new chart they received, which points to the fact that the position of Director of Facilities Project Compliance has been eliminated. Dr. Mason is asking the Board's approval of the recommendation. Mr. Leo Hise clarified that the job goals would also have the same statement regarding dual reporting to the Superintendent and the Executive Director, Management Operations.

688. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-27 SUPERINTENDENT'S REPORT (Continued) DISCUSSION OF ORIGINAL MOTION

Mrs. Thelma R. Parks said the Board has received previous requests for positions for the bond projects and she requested a clarification. She asked who was in that job at this time? Dr. Mason said the position was held by Dr. Jack Isch. Mrs. Parks asked who was the Bond Project Manager? Dr. Mason said that was the new position being discussed tonight. Mrs. Parks asked who was the Bond Project Consultant? Dr. Mason said that was The Benham Group. Mrs. Parks asked who held the position of the force account supervisor? Dr. Mason said that position was open. Mrs. Parks asked if Maintenance, Supply & Distribution, Capitol Improvements, and Service Center Procurement all had supervisors over them? Dr. Mason said all of the positions under Management Operations are existing district positions. Dr. Mason said those positions would also have to interplay with bond project management; none of those positions would be full time under Bond projects this is another reason for the importance of the two units working together. Dr. Mason said the positions listed under bond project management are existing positions. Force account supervisors may or may not become a person who is already employed by the district, but is a necessary position to supervise force accounts under the bond project. Mrs. Parks asked if this had been discussed with the Bond Oversight Committee? Dr. Mason said it had not. Mrs. Parks asked if there was a need to discuss this item with that committee? Dr. Mason said once the Board had made its decision it would go to the Bond Oversight Committee as information. Mrs. Parks said she attended the last Bond Oversight Committee and there were many questions asked. As she looks at the management team, Mrs. Parks' said she wonders if this would bring about less confusion and less misunderstanding if it is approved.

Mrs. Parks said she noticed an asterisk at the bottom of the chart which states "Complete responsibilities of the Executive Director for Management Operations and of the Director of Budget and Finance are not listed on the Bond Issue Management Team Chart." Dr. Mason said all that is being said is there are several other things under the responsibility of Dr. Isch; transportation, food services, and warehouse, but they do not have an immediate direct linkage to what happens to the Bond Project Management Team, and was not listed. She said the same thing is true for Mr. Kelly in Budget and Finance. She said there are several other divisions under budget and finance, that are not directly related to the management team. All that she is saying is that this does not represent the total scope of either Dr. Isch or Mr. Kelly's jobs. Mrs. Parks asked if the position that is being recommended tonight was that the one the Board had discussed last week regarding the $32,000. Dr. Mason said she was not sure she could answer that question. She said when the $32,000 was discussed at the last Board meeting, the discussion regarded having The Benham Group (Bond Project Consultant) establish a timeline for all jobs to be done over the next 3 to 4 years. It was said that once that was done, it would be turned over to the person responsible for the bond projects.

Mrs. Parks asked if the position that is being recommended tonight is a manager for bond projects. She asked how this position impacts the responsibility that Dr. Isch has in the bond project. Dr. Mason said what this position would do is take a lot of the responsibility directly from Dr. Isch. He will still have a great deal of involvement, but the Bond Project Manager will become the point person. The person who will see that every project is on course. The position must interplay with Dr. Isch since he has the Management Operations of the district with so many personnel who will be helpful in the bond projects.

Dr. Mason said the major item is when you have a position that already has so many responsibilities, and add an $89 Million Bond Project;to that, it is highly unlikely that every thing will get its appropriate attention. Dr. Mason said just as someone is needed to give appropriate attention to the Management Operations of the district, a person is also needed to be on point with the bond projects.

689/ MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-28 SUPERINTENDENT'S REPORT (Continued) Dr. Mason said this proposed recoinmendation would be more efficient than past, although the district has not done badly thus far. Mrs. Parks said the question that is mindboggling at this point is that this person is going to be hired to manage all of the bond projects which would be an additional cost of an employee to the district. She asked if we were trying to become more efficient in the operational scheme of the bond project, or trying to remove the responsibility from one person which the Board had voted to take care of the bond project. Mrs. Parks said it appeared to her that the district is hiring a bond project manager to oversee a bond project manager that is already in place. Dr. Mason said the Bond Project Manager would not be overseeing Dr. Isch. Dr. Mason said this person would be working with bond projects specifically, focusing on the effort of being more efficient in what is being done, to have someone on the point who gives all of their attention to the projects, and who will be responsible for seeing that everything flows timely, and who will not have to bring along with them another set of responsibilities which would keep them from meeting this objective.

Mrs. Parks asked if what will that person do with the information that he receives as the bond project manager? Dr. Mason said the bond project manager will process items according to district policy; will be at Board meetings bringing information to the Board; working with architects and engineers; working with persons listed on the management team chart as a part of that process; visiting school sites; seeing that each project works to its completion. That position will be doing the same kinds of things that Dr. Isch has been doing. The difference being, this position will have the bond project .= as their sole responsibility. Dr. Mason said as a result it is hoped that nothing will fall between the cracks, the timelines will be more realistic, the district will be a little more accountable for all projects within the district. Mrs. Parks asked who devised the Bond Issue Management Team? Dr. Mason said by she and her staff. Mrs. Parks said it seemed like another part of the bond issue that may get bogged down somewhere waiting for this project manager to receive the information from all of these other people who are directly under his purview. Mrs. Parks said in her opinion she did not know if this would fulfill what has been explained to her tonight. It may allow .^the persons working under this project manager to present information in a timely manner, but she did not know if this proposal would fulfill what the position is implying that it will do. Mrs. Parks said it is probably not known if the position will work unless it is tried. Dr. Mason said the Bond Issue Management Team is a focusing issue, but not an unusual procedure when this amount of money is being tracked. Mrs. Parks asked how the Oversight Committee fits in this. Dr. Mason said the Bond Oversight Committee was formed and charged by the Board to oversee. If they find something is not appropriate the committee is to report that to the Board or their Board representative. That is the extent of the Bond Oversight Committee. Mrs. Parks said based upon what was said during the last Bond Oversight Committee meeting, there were figures, plans, ideas, and suggestions, etc. that had not come to that committee. The Bond Oversight Committee said they would have liked to have known what was being done before it was implemented.

Dr. Mason said the Board would have to direct her as Superintendent to take something like this to the Oversight Committee before bringing it to the Board. It is her position that it is inappropriate for her to take anything to another body before the Board approves it, unless the Board has so directed her to do so. Dr. Mason said the plan if is approved, that will be given to the Oversight Committee next Thursday night. They have asked that question before, and they have been told on more than one occasion, things are brought to the committee after the Board has acted. If the Board wishes to have that turned around they need to so direct her.

Mrs. Parks said she understood that and the procedure is the manner in which Dr. Mason should go, but she is wondering what is the purpose of the Oversight Committee.

690.

MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-29 SUPERINTENDENT'S REPORT (Continued) Dr. Mason said they are a smaller body, they can look at things more closely, and they represent the community. Dr. Mason said in past oversight committee members would go back to their various communities and share the progress of what was being done in the district. Mrs. Parks said if this recommendation is going to be done and then taken back to the committee as information they will not have input into the management team. Dr. Mason said that was correct. Mrs. Parks said she felt the Oversight Committee should have input into this issue.

Mr. Wayne Dempsey said he had spent a great deal of time visiting with the Superintendent about the bond project plan. He said Mrs. Parks brought up a question he had not given a lot of thought to and it does make sense because he had an opportunity to spend time at the last Bond Oversight Committee meeting and heard a lot of outrage with respect to the fact that the district had already placed one administrator on the bond fund for bond accountability purposes. There were people on the Oversight Committee who felt that probably was not the proper thing for the school district to do. In addition, Mr. Dempsey said as he looked at the recommendation and the chart, he thinks it is moving in the right direction, but there was something he heard earlier this evening relating to textbooks at a school and other complaints from schools relating to equipment and supplies, etc. In reviewing where the district is on the bond issue, there is a lot of work going on districtwide, and there are some areas he feels the district has fallen down. With construction there are always delays, overruns, and permits that will not be issued on time. over, and all of those kinds of things happen. As he looks at bond issue projects Mr. Dempsey said his real frustration is not with the bricks and mortar projects, but he does get frustrated that a bond issue was passed in October, 1993, and it is October, 1994, and to his knowledge musical instruments have not been delivered to any school in the district. Science equipment has not been delivered. The district is just now beginning to get into the computer phase. Mr. Dempsey said he was not saying this to be critical of the process, but if the district would take their brick and mortar projects and compare them against the hardware projects, it seems there are some other breakdowns that need to be addressed. In putting together a Bond Project Manager, or a Management Team maybe the entire system should be looked at with all funds related to the bond issue and find out where the problems are with some of the other issues. 'X Dr. Betty G. Mason said Proposition 2, which addresses instructional materials, is a one time expenditure. As Mr. Dempsey has indicated these things have not come in yet. It was a very long drawn out process and the district likes to think in terms of from February or March, 1994 until now, rather than from last October until now. Dr. Mason said all items have been ordered and there is nothing else for staff to do but get them into the buildings when they come into the district. The bricks and mortar will be ongoing for over three years.

Mr. Dempsey asked if Dr. Mason was absolutely sure every purchase order for the bond issue project was out. Dr. Mason said the last thing that was sent out was computers for middle schools and all of the bids had to be rejected because they came in too high. The music instruments are out because they were ordered in bulk for the entire district. When the science order was placed, it was for the entire district. Same thing for music; same thing for audio-visual equipment. All were ordered in bulk. When one school's order was placed, orders for every school was placed at the same time.

Dr. Mason reminded Board members that last spring staff was cut drastically in the Central Office, there has not been the number of people to help with bond project jobs as there would have been a year ago. Therefore the remaining staff had the responsibility of compiling all of the data and getting all of the information together to make the massive orders. She asked the Board to recognize that when they talk about ordering musical instruments for students in 86 schools, that is quite an undertaking. It is not something that could be done quickly and especially if staff people are going to have input into what they are ultimately going to be using. The ordering has been a large task. The point is, the ordering has been completed. There is nothing more than can be done in that regard. While she appreciates what Mr. Dempsey is saying about looking at everything, there really isn't anything to look at in Proposition 2 of the bond issue.

691 MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 M-30

SUPERINTENDENT'S REPORT (Continued)

Mr. Dempsey asked if Dr. Mason was absolutely sure that everything has been ordered that needs to be ordered under Phase 2, and if there was a time schedule of when things will be provided. Mr. Nick Kelly, Director, Budget and Financial Management Division, said the audio-visual, science equipment, computers as discussed (middle school computer bids were rejected) have been ordered, and the musical instruments bids are in the mail to the suppliers. Mr. Dempsey since the bids are just now being sent, what kind of timeframe is expected before musical instruments are in the buildings. Mr. Kelly said deliveries should occur during the months of December or January. Mr. Dempsey clarified that the bids had not been let, but the district is only in the process of obtaining bids. He asked if the district would be able to open quotations and have musical instruments by December. Mr. Kelly said some instruments may arrive in late December and some may arrive in January. They will come in within that six week period. Mr. Dempsey asked if this was depending upon availability. Mr. Kelly said he did not know that the district was anticipating a problem with that, the bidders should have the instruments available. Mr. Dempsey said he was not really sure that a more broad based look at all of the things the district is doing with bond funds for the major purpose of determining exactly where we are. He said it was just as bad to tell citizens musical instruments will be available in September, as it is to tell citizens Cleveland School will be opened in September and not do it. He said there have been problems on both of those levels. He asked if it would be possible to ask the Superintendent to take this new revised plan and incorporate all aspects of the bond issue, to go more indepth, and show what is going to be done to strengthen our contracts and how we are going to make better use of the legal staff in this process. In addition, bring to the Board at the next scheduled meeting some quantifiable objectives for what the new position will do and where this district expects to go with the bond issue. Dr. Mason asked Mr. Dempsey if he was asking Proposition 1 and Proposition 2 under his request.

that

she

look

Mr. Dempsey said he was. He said a point person was needed, other than the Superintendent who can speak as plainly and as clearly about a construction project as they can about musical instruments or science equipment.

Dr. Mason said she did not think that would be a good combination. Regarding Proposition 2, she would like for Board members to hear the report scheduled on the agenda. If after hearing the report, the Board would still like to have that kind of scenario put together for Proposition 2, the person who would do that would be very different than the kind of person that is being suggested for Bond Project Management. A Bond Project Management person needs to be skilled in architecture, engineering, and facilities. The Proposition 2 person should be familiar with instructional materials. She said what Mr. Dempsey has requested can be done, but needs to come under two different guises. Also, she does not believe it would be necessary to request a position to do Proposition 2, the district has the ability to do everything requested within present staff. Although the musical instruments are out to bid, there is not anything left to purchase, the paper work has been done. The hard part was, and the thing that caused the musical instruments to be late was staffs desire to give teachers an opportunity to have input, which greatly slowed the process.

Mr. Dempsey asked if Mr. Kelly would tell the Board on Proposition 2 if monies have been spent up to the level allowed by the voters in each of the categories. Information on musical instruments will not be available since the bids have not been received. Is the district over or under on the funds for computers? Are there dollars left that will needâ&#x20AC;&#x2DC;to be reprogrammed into another things? Mr. Dempsey said if there are funds left in any category, there will need to be some policy decisions relating bo where those funds are going and how they will be spent. Dr. Mason said she understands, but is saying that should be done by someone other than the kind of person being requested as a Bond Project Manager for bricks and mortar. That can be done, but staff can do what he has requested.

692. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-31

SUPERINTENDENT'S REPORT (Continued) Mr. Dempsey said he is still not sure that it might not be a worthwhile exercise. He said he did not see where two weeks would make a difference to develop quantifiable objectives for the position specifying exactly what the person will do and what the expected outcomes are for the position. He said he would favor running the concept by the Bond Oversight Committee and reporting that information back to the Board. Mr. Tom Yeargain said the whole thing looks like two people working off one. Both positions report to the Superintendent and then report back to each other. He said it looked as though they are going in circles. He said he was unhappy over the amount of money being spent with The Benham Group to serve as Bond Project Consultant. He said he felt the contract with The Benham Group did not say what Dr. Mason had said and should be brought back before the Board for a vote. Dr. Mason asked him to clarify what he wanted brought back to the Board for a vote. Mr. Yeargain said the contract for The Benham Group on the timeline schedule. Mrs. Thelma R. Parks said the district had a Bond Project Manager and The Benham Group, as consultant to oversee the project. She said she had requested that Budget and Financial Management bring to her every project with how much money was allocated for that project, how much money was spent, and the remaining balance. She said they had received information that alluded to her request, but she is still wondering what The Benham Group will do.

Mr. Leo Hise said The Benham Group will be on the November 7 meeting.

agenda

for the

DISCUSSION ON SUBSTITUTE MOTION Mr. Frank Kellert said there was a Management By Objective already in place. The objective is the bond document. The two members that he appointed to the Bond Oversight Committee have requested reporting and accountability, accurate information, and response time. Also they have requested the master schedule for projects, which is the subject of the $32,000 proposal from The Benham Group, and the accountability and administrative follow-up to do it. Mr. Kellert said he believed the objectives are in place. He is of the opinion that the job is too big for one person to do. On one'hand there is a $140,000,000 budget, a great portion of which is the responsibility of one person. Then there is another $90,000,000 worth of responsibility on top of that. Just because someone is not asking for help does not necessarily mean there is not a need for help. In his discussions with a variety of people and in his own frustration regarding getting information in a timely manner, he believes there is a need for help. This is the most professional approach. Regarding the duties, responsibilities, follow-through, and the reporting method (MBO), that is exactly the first thing the person who takes this responsibility should present to the Board. Mr. Kellert said what is being requested in terms of a delay is something that will happen anyway, and will take care of itself. Mr. Kellert said he would not support waiting any longer than tonight. Mrs. Parks said she did agree with her colleague that there has been ample time to discuss it. Tonight the Board has a new component to the existing plan with the new position giving the plan a different twist than what has been previously discussed regarding the bond project, the bond consultant, and the oversight committee. The new component brings about another kind of discussion. The topic has been discussed for six months and it was discussed a person was needed to oversee the overseer. That was when The Benham Group was hired to give Dr. Jack Isch some help. Now the Board is looking at giving the overseers some help. She said it seems like every week someone is hired to do something that someone is already doing. She said she did not want to slow down any project because it has already been a year since the bond issue was passed by the voters. She said she was in favor of having the Superintendent, staff, and Oversight Committee look at the request again so the Board is sure that in two weeks or a month a person will not be needed to oversee the Bond Project Manager.

693. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 M-32

SUPERINTENDENT'S REPORT (Continued) Mrs. Terri Silver said not too long ago the position of Director of Facilities Project Compliance was eliminated which wili leavea vacancy of some jobs that the Board previously agreed was needed. She said some of those job goals are in the description for Bond Project Manager. She said the Board should not wait too long before having some one perform the job. Previously, the Board felt that job needed to be done, especially relating to the effective use of bond funds and making sure the funds were properly used on the correct projects. Dr. Mason said the Bond Project Manager's position, in her opinion, is very important to the district. She is perfectly willing to work on the recommendation a little more and try to respond more clearly to some of the things that evidentially she has not been successful in making clear tonight. She said she would be pleased to return with the information the first Board meeting in November, because this is very important. She said she can cause all members of the Board to see that also. It will be taken to the Bond Oversight Committee and if the Board so votes, she will be very pleased to proceed in that manner.

Mr. Leo Hise suggested the Board Oversight Committee will meet Thursday, October 27 and should forward their recommendation to the Board. teport on ’reposition 2 ^Equipment) Status Report

Proposition 2 (Equipment) Bond Project Status Report Presented by Mr. Nick Kelly, Director of Budget and Financial Management

Mr. Kelly said he is presenting the Board with a comprehensive report regarding the purchase of equipment for the Oklahoma City Public Schools. The report represents the efforts of many individuals including the Business Office staff. Planning, Research, and Evaluation Services (purchase of computers). Educational Services, and the Curriculum Department. The following topics were discussed;

”

All of Proposition 2 should be completed and paid for within budget by the Spring of 1995. However, there are still some costs to come which dp not have definitive estimates at this time. Additional electrical wiring costs for the computers in the schools which will range from $300,000 to $500,000. These costs were not specifically funded in the bond issue. More money than anticipated will be required.

The dates in the detail tables represent best estimates by staff of actual payment times.

•

The interest rate assumed is a 4.64 rate which is just under the rate the district can receive under the arbitrage in the bond issue.

•

It is assumed that the Board stands by its earlier decision to use the interest income only for bond related items. Those related items will primarily be cabling and wiring as required for the computers.

•

The tables for the audio-visual and musical equipment will be changing for the next few weeks. Reports will be given to the Superintendent on a weekly basis regarding the bids and monthly reports can be given to the Board.

The Summary Report only covers Proposition 2 at this time and should be integrated with Proposition 1 as soon as that information is assembled. Until the timeline issue is settled, that will not be possible.

A 694. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 LJ

M-33

SUPERINTENDENT'S REPORT (Continued) DISCUSSION

Mr. Wayne Dempsey said that most of the buildings are having their electrical needs increased to accommodate air conditioning and heating improvement. He said at most buildings there are funds in Proposition 1 for electrical wiring. He asked if the wiring referred to by Mr. Kelly included circuit boxes and plugs and why was that not being done as a part of stepping up service to the buildings. Mr. Kelly said in those buildings where service is being increased, that is being done, but not all buildings are covered.

Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, said the topic had been extensively and repeatedly discussed. Staff has been advised that Proposition 1 electrical money will not satisfy the need, based upon the scope of work planned under Proposition 1. Mr. Dempsey said that if funds had been allotted for upgrading electrical systems in school buildings under Proposition 1, it seemed to him that adding a panel and outlets in classrooms should also be covered under Proposition 1. He requested a definitive answer from either General Counsel or the Bond Counsel's Office as to whether wiring for computer labs is in fact part of renovation and upgrading electrical service in schools.

Dr. Sconzo said he did not mean to infer that the issue or the concern is a legal interpretation. It is a matter that the work planned under Proposition 1, in terms of expenditures and scope of work, is not sufficient to also take care of the computer lab needs. Dr. Jack Isch, Executive Director, Management Operations, said when he was preparing estimates for the bond issue, computers were not mentioned to him. He did not include that in cost estimates for the electrical part of the buildings.

Mr. Dempsey asked if wiring classrooms and putting in dedicated circuits and another circuit box is going to adversely affect the budget for electrical renovations in a school? Dr. Isch said he was not sure he had looked at an estimate on what that would cost. Mr. Dempsey said in voicing his frustration, he wanted to make sure before one dime is spent of Proposition 2 money on wiring of buildings or computer rooms, that the district make sure those funds are not available as part of the ordinary wiring and electrical work under Proposition 1 for each of these buildings. Dr. Mason said what has been told before is the wiring that Dr. Isch estimated in the project did not go far enough to also provide wiring for computers.

Mr. Dempsey said on 10/19/94 the document that the Board received detailing costs for every school under the bond issue allotted the estimate for electrical work at Classen at $328,600. The current estimate for electrical work at Classen is $150,000. That would mean there is an overage of $178,600. He said before there is one dime of Proposition 2 money is used to wire Classen for computers, that money ought to be used. Dr. Isch said the bottom line on what is projected. Proposition 1 shows a $5,000,000+ shortage because of the change of scope and change of prices of what was planned 18 months ago.

Mr. Dempsey said he looks at each school as a project, until that school is done. Someone needs to be thinking ahead in terms on wiring schemes, because he does not believe that the citizens intended one dime of money from musical instruments and computers to be spent on romex wire, panel boxes, or breakers. He said if money is left from Proposition 2, after musical instruments and science equipment have been purchased, the district should purchase more instruments and science equipment. Dr. Mason said there is concern over spending the same money more than once. She said she wished what Mr. Dempsey was saying were true. It would take a great burden off of what the district is trying to do with wiring the computers. From what she has been able to gather, the funds from Classen are absorbed somewhere else.

695, MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-34

SUPERINTENDENT'S REPORT (Continued) Dr. Mason said another example is the Thelma R. Parks Elementary School. Monies must be found within the overall project to offset the additional cost exceeding the estimate for the construction of that new school. The monies cannot be used school for school, but must be used to fund all district projects.

Mr. Dempsey said the point he was trying to make was whether Classen is $300,000 over budget or $300,000 under budget, is that Classen is not complete regarding Proposition 1 until all of the wiring necessary for that school to serve its mission, including computer classes, has been installed. He said this applies to any other schools also. Mrs. Parks said in talking about the new construction projects being underestimated, she did not think there had been a project the Board has discussed that has not been underestimated. Every project has gone over budget.

Dr. Mason said that was what she has been talking about. If there are overages they must go back into the general bond project fund to offset all of the differences at other schools.

Mrs. Parks said what she was hoping was if there was overage at school "a" and school "a" has a deficit somewhere else, that any overage at school "a" will be used for that deficit in school "a". Dr. Isch said staff wanted to provide the proper information and respond to the Board's demands. There was a savings on the electric at Classen, but Star Spencer will not have monies left over on their electrical project. A problem will be encountered if the computer wiring is done out of Proposition 1 at Classen and not done at Star Spencer. This creates an inequity between one school and another in terms of the amount of equipment they are getting.

Mr. Dempsey said in his opinion the wiring of a computer room is part of the services under Proposition 1 and until the computer room has been wired under Proposition 1 the building is not complete, so there is not a savings. He said he did not see how anyone could separate plugs in a computer room from other wiring in a building.

Dr. Mason said if that was the premise on which the Board wished staff to operate they would need to prepare another estimate to include the cost of wiring for the computers on all of the jobs. Mr. Hise said the issue was discussed with the purchase of computers. Proposition 1 was a separate item all together. Proposition 2 pertained to musical instruments, science equipment, and computers, etc. It was discussed at that time that there was no coordination between Proposition 1 and Proposition 2. As it was presented to the Board, the wiring funds were to come from the Proposition 2 program. Mr. Dempsey said that was not correct. 2 did it say anything about wiring.

The documents for Proposition

Mr. Hise said he was talking about what was presented before the Board and was discussed in the original Proposition. That was one of the problems that the Board discovered during the initial study. It is like one of the additional expenses incurred when it was found that money was not allocated for air conditioning of athletic portions of a building. He said he did not know where to go with this, but the Board needs to be very cautious with its commitments. Mr. Hise said what he was concerned about is the Board must look at the district as a whole and what will be available for the people, patrons, and children of the district as a whole. Since the original figures were only estimates there could be quite a variance between an estimate and a bid received. He asked that the Board be cautious about utilizing funds from one Proposition for another Proposition. He feels the Board is leaving itself open to a vast shortage of monies.

Mr. Kellert said with respect to the wiring that computers, he understands what Mr. Dempsey is saying, time without looking at the documents there is a certain the building one way in case the community does not vote

goes with the But at the same logic to wiring to approve the

696. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 M-35

SUPERINTENDENT'S REPORT (Continued) computers, and wiring the building another way, attaching the cost of that wiring to the computers, in case the Proposition fails. The problem he is having, as the Board talks about the estimates and timelines, in a school district that has known from 10 to 20 years that there were estimates ranging from $40 to $100 Million worth of asbestos, that every time a firm has been engaged and paid from bond funds to do asbestos work, that particular site has been overspent by that amount of money. From his investigation he cannot find where any funds were allowed for asbestos removal. As far as surprises coming down the road, he agrees with Mr. Hise that the Board should be very careful how first dollars are spent because last dollars depend upon the first. There is not a choice on whether to do the asbestos work. Unless that is done, the rest of the work cannot be done. Dr. Isch said extra money was included in the estimates for asbestos removal in the boiler rooms. It is not a separate line item, but is included in the cost of heat and air for boiler rooms.

Mr. Kellert asked if the district has encountered any asbestos that was not in the bond document. Dr. Isch said problems were encountered at John Marshall which cost extra money outside the boiler room.

Mr. Kellert asked if there had been any buildings that had not had asbestos problems. Dr. Isch said all buildings had asbestos in some areas. Mr. Kellert asked if funds had been provided for every building for asbestos removal.

Dr. Isch said that was not in the bond issue resolution. Mr. Dempsey said he was made aware of an article from Kansas City where citizens have been kept out of remodeled school facilities for three years because all of the money had been spent on asbestos removal. This problem is all over the country. Mr. Dempsey said what is being dealt with is a mind set. Computers and science equipment belong to one group and bricks and mortar belong to another group, which he feels is wrong. It has never been said to the citizens that computers with wiring would be purchased nor is it in any minutes of any meeting of the Board, any deliberations, or any bond document. He said he does not understand why the Board is not of the opinion that putting 20 extra plugs in a classroom with sufficient breakers to handle the load would not be a part of what is needed to be done under Proposition 1. He said he did not want to hear about wiring classrooms when the money could go to provide musical instruments out of Proposition 2 that children can use. He is tired of hearing science teachers saying they do not have microscopes to work with. Anything that can provide instructional equipment should be used for that purpose and let the brick and mortar money take care of bricks and mortar and wiring projects. Mr. Ron Bogle said there had been references made during this portion of the presentation to the 1993-94 bond issue that was received in their packet this week. He noticed this discussion was not on the agenda and it would be an oversight for comments to not be made. Firstly, it should be acknowledged that this is an important document. The project has been in existence for a year. Speaking for himself, he is glad to have something tangible and concrete to look at that shows on a project by project basis where the bond issue is in terms of the budget. He had grown uncomfortable continuing to vote on bond projects and had so indicated a couple of meetings ago. According to the document we are currently $5,600,000 over budget on the work that is currently underway. The Board must ask for additional information regarding the makeup of that $5.6 Million overage. How much of that is already committed, how much of that is estimated, what is the plan for getting back into an acceptable range.of cost in relationship to the resources available to be spent on the projects? Mr. Bogle said he believed this may also be a reflection of the Superintendent's need to reorganize the operations

697.

MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994

M-36

SUPERINTENDENT'S REPORT (Continued)

as discussed tonight. He feels a different kind of urgency than he did prior to receiving the document. Prior, there was only speculation about where the bond issue was, now it is known. He asked that the Superintendent come forward quickly with some analysis of the deficit spending and where and how the situation could be corrected. As a side comment, Mr. Bogle said he would be requesting from the Director of Board Related Services, minutes relating to the meetings where the Board approved the additional one million dollars each for the two elementary schools. He does not remember doing that. Mr. Bogle said he was alarmed with a $5.6 Million deficit in the bond operations and would look for a quick, responsible analysis with suggestions on how to correct it. Mr. Leo Hise said the additional $1 Million was caused by an increase in student populations for the two new elementary schools. This information was sent out in a memorandum. Both schools went from a population of 250 to 350 students. That was in memorandum form and he did not recall if it required Board action. Dr. Mason said to end the Superintendent's Report, she reported that Dr. Isch and Dr. Sconzo earlier this evening attended a meeting at Classen. There were water pipes that broke while testing the pipes that flooded the first floor of the building. The error has been corrected and the water has been cleaned up. The school will be ready to open tomorrow. Also, different sections of that building experienced a black-out today and by the end of the day all lighting had been restored. Dr. Mason said it should always be kept in the forefront that work is being done in very old buildings and to even drive a nail in some of the walls can put the entire building in shock due to the lack of maintenance in prior years.

NEW

BUSINESS

(NONE)

CITIZEN S'

COMMENTS

(NONE)

BOARD

MEMBERS'

COMMENTS

(NONE)

R. #84 APPROVAL EXECUTIVE SESSION 11:32 P.M.

EXECUTIVE

SESSION

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; (B) NEGOTIATIONS WITH EMPLOYEE GROUPS; (C) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING OKLAHOMA ELECTRICAL SUPPLY COMPANY VS. INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA; BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 89; AND COLLINS-SOTER ENGINEERING, INC., A CORPORATION. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board went into Executive Session at 11:32 p.m.

698. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 M-37

RETURN

OPEN

SESSION R. #85 RBCOaVENE m OPEN SESSICN 12:12 A.M.

Thelma R. Parks Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

Mr. Mrs. Mrs. Mr.

ROLL CALL

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

0 PEN

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board returned to Open Session at 12:12

S E S S ION

MOTION: SECOND:

ITEM (A): APPROVAL OF THE EMPLOYMENT OF RICHARD E. VROOMAN, FOR THE POSITION OF DIRECTOR OF HIGH SCHOOLS AND ADULT EDUCATION, SCHEDULE 507, STEP 11, ANNUAL SALARY $62,483. EFFECTIVE: 11/08/94. ROLL CALL

Mr. Bogle, Mrs. Silver, Mr. Yeargain, Mr. Hise,

aye aye aye aye

Mr. Kellert, Mr. Dempsey, Mrs. Parks,

R. #86 APPROVAL TO EMPLOY RICHARD E. VROOMAN, DIR. HIGH SCHOOLS & ADULT EDUCATIOJ

aye aye aye

MOTION CARRIED 7-0.

Thelma R. Parks Frank Kellert

MOTION: SECOND:

ITEM (B): MOVE APPROVAL OF THE 1994-95 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA, AND THE OKLAHOMA CITY FEDERATION OF TEACHERS, LOCAL 2309 OF THE AMERICAN FEDERATION OF TEACHERS, AFL-CIO. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

R. #87 APPROVAL 1994-95 ocffiEcrrvE BARGAINING AGREEMraw, LOCAL 2309 AFT, AFL-CIO

aye aye aye

MOTION CARRIED 7-0.

MR. LEO HISE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM (C) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING OKLAHOMA ELECTRICAL SUPPLY COMPANY VS. INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA; BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 89; AND COLLINS-SOTER ENGINEERING, INC., A CORPORATION. ADJOURNMENT

There being no further business, the meeting adjourned at 12:16 a.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye.

R. #88 ADJOURN 12:16 A.M.

699. MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 1994 M-38

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

l^nute Clerk

Minutes

approved by the ___ ! 1994.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

) ) )

w/tn^s my hand and seal of this School District this , 1994.

Clerk, Oklahoma City Board of Education (SEAL)

day

700. MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994 5

Mâ&#x20AC;&#x153;1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY^ OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, NOVEMBER 7, 1994, AT 7:00 P.M. PRESENT!

Leo Rise, District 6 Wayne Dempsey, District 4 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

President Vice President Member Member Member Member

ABSENT:

Ron Bogle, District 1

Member

OTHERS PRESENT: Dr. Guy Sconzo, Acting Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

T O

ORDER

CALL TO CRDER

Mr. Leo Hise called the meeting to order. The Capitol Hill High School Navy JROTC presented the colors. Mr. Wayne Dempsey gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

Roll Call established that six (6) members of the Board were present.

INTRODUCTION

VISITORS

(NONE)

MINUTES MOTION: SECOND:

MEETING (S)

R. #89

Wayne Dempsey Terri Silver

APPROVAL OF PREVIOUS MINUTES

MOVE FOR APPROVAL OF THE MINUTES OF THE SPECIAL MEETING, JULY 22, 1994; THE REGULAR MEETING, OCTOBER 3, 1994; THE DISCUSSION MEETING, OCTOBER 10, 1994; AND THE REGULAR MEETING, OCTOBER 24, 1994. ROLL CALL

Mr. Mr. Mr.

MOTION CARRIED

Kellert, Dempsey, Yeargain,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Hise,

aye aye aye

6-0.

Mr. Leo Hise stated that Dr. Betty G. Mason, Superintendent, was ill and Dr. Guy Sconzo, Assistant Superintendent, Educational Services, would serve as Acting Superintendent for the meeting tonight. '

701.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-2 MEMBER S'

BOARD

RECOGNITiaiS

BUSINESS/COMMENTS

RECOGNITIONS 1.

Recognition of John Lance, Southeast High School student for being selected for the Oklahoma Central Choral Directors Association Honors Choir. Mr. William Calvin is John's choir teacher.

Recognition of Eric Milligan, Hoover Middle School student, for placing first in the regional History Day Contest. Ms. Juanita Hayes is Eric's History teacher.

Recognition of the following high school bands who placed in the MARCH-A-RAMA All City Marching Competition.

1st Place - Northeast High School, Alvin Jernigan, Director 2nd Place - Capitol Hill High School, Edwin Ford, Director 3rd Place - Douglass High School, Andre Francisco, Director 4.

Recognition of Ms. Susan Graves, Positive Tomorrows, for being selected as a recipient of the Support Center of Oklahoma's 1994 Award of nonprofit Management Excellence.

BUSINESS 1-

Discussion of survey relating to proposed work session for the Board of Education. (Postponed from the October 24, 1994, Board of Education meeting.) Presented by Mr. Ron Bogle and Mr. Wayne Dempsey

R. #90 APPROVAL PCR BOARD NC«K SESSICW ON JAN. 13 & 14, 1995, DR. DAN TOLLETT TO SERVE

Rs FAcnj-Tiacis.

Action on work session recommendations, if any. place, facilitator, etc.)

MOTION: SECOND:

(Date, time,

Wayne Dempsey Frank Kellert

MOVE TO APPROVE HOLD A BOARD WORK SESSION ON JANUARY 13 AND 14, 1995, IN OKLAHOMA CITY AND TO CONFIRM THE DATE FOR DR. DAN TOLLETT TO SERVE AS FACILITATOR. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye

MOTION CARRIED 6-0. Mr. Wayne Dempsey reported the following results from the survey received from Board members regarding the proposed work session;

and 14,

•

Preferred date of the work session is 1995.

•

Preference is Friday afternoon and Saturday afternoon including the evening or Friday afternoon and return for a day long session on Saturday.

•

Facilitator preference was Dr. Dan Tollett, Director, Tennessee School Boards Association.

•

Holding the retreat in Oklahoma City at a hotel.

’

Topics, for discussion having the highest level of interest included governance; role of the superintendent and Board; communication between Board members; team building; and trust building.

•

Interest was also expressed in having a luncheon meeting with topics including the superintendent's search, parliamentary procedure, and/or the MAPS project.

January

Executive

702.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 7, 1994 M-3

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mrs. Thelma R. Parks said she had requested the presentation of the MAPS Program since MAPS is a component of the district and Board members know very little about the program. A presentation would better acquaint the Board with what MAPS will do relating to the school system.

Mrs. Terri Silver said excellent suggestion.

she

thought

the

MAPS

presentation

was

Mr. Dempsey said six people expressed a preference for the January date. He said there may be some conflicts with the date, but a date needs to be set and plans made to move forward. 2.

Report on Status of Superintendent Search

STATUS OF SUPERINTEWENT SEARCH

Presented by Mr. Frank Kellert and Mrs. Thelma R. Parks Mr. Frank Kellert said following Board approval of Dr. Margaret Buvinger as a consultant, a process and agenda were developed. Dr. Buvinger has requested to meet individually with each Board member for approximately 30-40 minutes. She has also requested meetings with community groups with common interests, employee groups, chambers of commerce, PTA Council and members, patrons appointed by Board members from each of the seven districts, representatives of recognized minority groups, Oklahoma City Public Schools Foundation Roundtable, Friends of Oklahoma City Schools, and Ministerial Alliance to help create a profile of what the community would want in a superintendent regarding characteristics, qualifications, sensitivities, and background. The communications with the groups should be completed by November 16. Dr. Buvinger will then send to the Board on November 28 a report on the broad spectrum of what the community would like to consider in an applicant. An invitational brochure containing information about the district, community, the City, and the MAPS Project, etc. will be completed that will accompany the application packet. Mr. Kellert said a salary range has been established, but would be negotiable. Five essay questions for Board interviews have been selected and will be asked of each candidate. Mrs. Terri Silver said she appreciated the time spent by Mr. Kellert and Mrs. Parks in developing the process. "X

Approval of the following resolution regarding a closer working relationship between Oklahoma City Public Schools 1-89 and the City of Oklahoma City.

MOTION: SECOND:

R. #91 APPROVAL OF RESOLOTICN: CLOSER WCKKING RELATICNSHIP, 1-89 AND CITY OF CKC

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF THE RESOLUTION AS LISTED. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye

MOTION CARRIED 6-0.

DISCUSSION Mrs. Terri Silver introduced other members of the committee who were, in attendance; Mr. Sam Bowman, Commissioner, Oklahoma City Planning Commission; Mr. Jovan Bullard, Assistant City Manager; Ms. Sherry RiceRhodes, Executive Director, Oklahoma City Public Schools Foundation. Mrs. Thelma R. Parks said the resolution was well stated and expressed her approval for the way that the City of Oklahoma City and the Oklahoma City Public Schools are working together. She asked if the Board received a letter regarding the National League of Cities, or what precipitated the resolution.

z 703,

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-4 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mr. Darrel Shepard organization.

said

had

not

received

letter

from

the

Mrs. Parks said the Board is very cautious about making decisions without Board approval and noted she does not remember the issue being brought before the Board. However, she said Mrs. Silver is a good representative for this committee.

Mr. Tom Yeargain asked what the committee was actually planning. Mrs. Silver said her team met with facilitators to determine how cities and schools could work together. The group decided a good starting place would be the neighborhood initiative areas designated by the City and the eight Chapter 1 schools within those areas. All targeted schools are within Board Districts 4 and 5. The plan calls for the Summer School Program for instruction to be left in place during the morning. The afternoon session would have arts and recreation activities for children at those schools through the Chapter 1 program. The City would cooperate by helping with the afternoon sessions in providing personnel trained in arts and recreation, etc. Mrs. Silver said a very similar resolution will be on the City Council docket tomorrow. When both resolutions are passed further projects can be initiated. Mrs. Parks asked if the students would receive compensation attending the sessions. Mrs. Silver said that was not discussed.

for

RESOLUTION

WHEREAS, The National League of Cities hosted a Roundtable Process on "Cities' Roles in Education" in Oklahoma City on October 20 and 21, 1994; and WHEREAS, The Oklahoma City Public Schools 1-89 was one of eleven entities to participate in the two-day seminar; and

WHEREAS, schools and local governments must forge new, different, and innovative relationships to meet the needs of each local community; and â&#x20AC;˘x WHEREAS, local elected officials in their decisions regarding plans and programs for the community affect the local education system in areas such as planning and zoning, economic development, public works, budget, parks and recreation, and public safety; and WHEREAS, the Oklahoma City team members who participated represented the Oklahoma City Public Schools 1-89 District (Board member Terri Silver and Elementary School Director Dr. Linda Toure), the Oklahoma City Public Schools Foundation (Executive Director Sherry Rhodes), the City of Oklahoma City (CounciImember Willa Johnson and Assistant City Manager Jovan Bullard), the Neighborhood Initiative Program (Commissioner Chris Wood) and the Oklahoma City Planning Commission (Commissioner Sam Bowman); and WHEREAS, the Oklahoma City team chose to develop a coordinated summer magnet between the Oklahoma City Public Schools 1-89 and the City of Oklahoma City in each of the four Neighborhood Initiative target areas; and

WHEREAS, this pilot program will be an added component to the schools existing Chapter 1 elementary summer program; and WHEREAS, this collaborative effort between the Oklahoma City Public Schools 1-89 and the City of Oklahoma City will allow for a structure committed to a shared vision by both entities to build stronger partnerships in the future.

704.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

H-5

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of Oklahoma City Public Schools 1-89 does hereby support and encourage the development and implementation of this pilot program as a beginning in a closer working relationship between the Oklahoma City Public Schools 1-89 and the City of Oklahoma City.

ADOPTED BÂ¥ THE BOARD OF EDUCATION OF OKLAHOMA CITY PUBLIC SCHOOLS 1-89 this ______________ day of _________________________________ , 1994.

President, Board of Education District 6

Superintendent of Schools

Member, District 1

Member, District 2

Member District 3

Member, District 4

Member, District 5

Member, District 7

MOTION: SECOND:

Thelma R. Parks Wayne Dempsey

MOVE FOR APPROVAL OF ITEMS 4 (A), (B) , (C) , (D), AND (E) REGARDING CALL FOR ELECTION 2kND ESTIMATE OF NEEDS.

ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye

MOTION CARRIED 6-0. 4.

Estimate of Needs and Call For Election Approval of the following resolutions, (Item A, B, C, D, and E) dealing with approval of the Estimate of Needs for the ensuing school year; calling for an election to consider or vote on necessary millage levys; calling for election to vote on a member of the Board of Education for Office Number Six for a four year term; and providing for employment of and payment to the County Election Board to conduct the elections. A.

Recommend that in consideration of the preliminary estimate* of the amounts of money and the tax rates that will be required for the district for the fiscal year beginning July 1, 1995, and the call for an election contained in the estimate form, an election be held on the following questions:

Making an Emergency Levy of 5 mills for the fiscal year beginning July 1, 1995, under Section 9 (d). Article, X, Oklahoma Constitution.

Making a Local Support Levy of 10 mills for the fiscal year beginning July 1, 1995, under Section 9 (d-1). Article X, Oklahoma Constitution.

R. #92 APPROVAL OF CALL FCR ELECTIOJ AND ESTIMATE OF NEEDS

z 705.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-6 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) R. #92 APPROVAL OF CALL FOR ELECTICN AND ESTIMTE OF NEEDS

Making a Building Fund Levy of 5 mills for the fiscal year beginning July 1, 1995, under Section 10, Article X, Oklahoma Constitution.

Recommend the adoption of the following Resolution to the County Election Board, Oklahoma County;

RESOLUTION An election of the School District Electors of Independent School District Number 89 of Oklahoma County, Oklahoma, be held at all polling places for precincts within or partly within the school district as identified by the Oklahoma County Election Board on Tuesday, February 14, 1995, beginning at 7:00 a.m., and ending at 7:00 p.m., on said date, to consider or vote upon: a)

Emergency Levy - 5 Mills

Local Support Levy - 10 Mills

Building Fund Levy - 5 Mills

*Preliminary Estimate on following page

706.

M-7

R. #92 APPROVAL OF CALL PCK ELECTION AND ESTIMATE OF NHEDS

iNutPENDEMI StHUUL DISTRICT NU. 1-Sy Oklahoia City , uhLflHOfW BiWRD OF EDOCftTION PRELIMINARY ESTIMATE OF NEEDS ANO CALL FOR AN ANNOAL ELECTION (FORM Sb E IE)

A-6

ihe estiiated aiount or aiounts or loney and the tax rate or rates believed to be required for the support and aaintenance of the schools in

UHlanoia City

the Ifib-Sb Fiscal year are as follows: The ESilWifED Needs

from

the

School District No.

l-Bl

or Oklanoia

County, UHlafioia, tor

SEKtRAL FOND TO MAINTAIN A LEbAL TERM OF SCHOOL FOR THE 19^5-90 SCHOOL YEAR;

instruction (Regular and Exceptional Education) Support Services:

I 101,09/, 702

Students Instruction Staff General Adiinistration School Adiinistration Business Operation and Maintenance of Plant Services Student Transportation Central Other Support Services Child Nutrition Prograis Operations Coiiunity Services Operations Facilities Acquisition and Construction Services Other Outlays Other Uses

1. Total Current Expense 2. Required for interest

â&#x20AC;¢X,

3. Total Estiiated Needs to be financed froi the General Fund (Sui of Iteis 1 & 2)

7,039,449 6,512,581 2,327,522 11,460,464 E,6b4,428 16,836,373 4,073,805 2,929,283 92,220 0 626,174 0 2,730,999 0 I 159,999,000

1,000

i 160,000,000

THE ESTIMATED INCOME FOR THE GENERAL FUND FROM SOURCES OTHER THAN DISTRICT AD VALOREM TAXES: 4. 5. 6. /.

Probable balance Estiiated incoie Estiiated incoie Estiiated incoie

on hand, if any, at the close of present fiscal year froi County 4 lill levy for the 1995-96 fiscal year froi State Aid froi all other liscellaneous revenue

7,200,000 3,300,000 84,100,000 32,004,561

8. Total estiiated incoie other than district ad valorei tax for the ensuing fiscal year i 126,604,561 (Sui of Iteis 4, 5, 6 i 7) -- -- -- -- -- -- -- -Balance required to be raised froi district ad valorei taxes 1 33,395,4b 9 (Itei 5 linus Itei 8) ===== 10. Since the net assessed valuation of the school district is I 954,155,392 an ad valorei tax levy of 35 nils would be required to finance the preliiinary estiiate of needs for current expense, as hereinabove set forth for the ensuing fiscal year. Mills (Itei 9 divided by valuation) 11. Less authorized levies not requiring the approval of the school district electors 20 Mills 12. Additional nuiber of lills needed to leet the needs of the school district for current expenses rroi the General Fund (if any)

NOTE; (The Constitution iiiits the Eiergency Levy which lay be voted to leet the needs of the school district to 5 nils and the Local Support Levy to I0 nils.)

lo Mills

707.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-8 R. #92

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

APPROVAL OF CALL PC« ELECTICN AND ESTIMATE OF NEEDS

A-7

TF£ ESTIMATED AMOUNT (CEDED FOR EfCCTINO, REiODELIfC, OR REPAIRING SCHOOL BUILDINGS AND FOR PUROWSING FURNITUIC FOR THE 1995-96 YEAR TO BE PROVIDED FOR FRCW THE SCHOOL DISTRICT BUILDING FUND:

1. Erecting, reiodeling or repairing school buildings, furniture and equipient 2. Required for Interest

< I

5,695,277 5tM

3. Total estiiated needs to be financed froa the building fund (Sui of Iteis 1 & 2)

5,695,7/7

TIC ESTII«1TED INCOME fWD SOURCES FOR TIC SCHOOL DISTRICT BUILDING FUND; 4. Probable balance on hand, if any, at close of present fiscal year 5. Estiiated incoie troi other sources

92:5,

6. Total estiiated accuiuiations and other incoie t 925, (Sui of Iteis 4 i 5/ -- -- -- -- -- -- -- -1, Balance required to be raised froi district ad valorei taxes 4,778,777 ( Itei 3 iinus Itei 6) ====== a. An ad valorei tax levy of 5 lills will be required to leet the needs of the district building fund for the 1995-96 year (Not to exceed 5 Mills) % 5 nils

An election is hereby called for the purpose of voting on the question of laking the following levies for which an estiiated need is hereinabove shown, and for the election of Board of Education leibers in Office No._ _ _ _ _ and Office No._ _ _ (Residents of the School Election Districts No._ _ _ _ _ and_ _ _ _ _ _ ) Filing period Deceiber 5 to Deceiber 7, 1994, froi 8:00 a. i.

to 5:00 p. I.

The election boaro will provide ballots and araw lots for placing the naies on the ballots.

Eiergency Levy

5 Mills

“Shall there be a five nil levy, in aadition to ail other school levies otherwise provided, upon the assessed valuation or all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1995."

Building Fund Levy

Mills

“Shall there be a five nil levy, in addition to all other school levies otherwise provided, upon the assessed valuation or ail taxable property within the school district for the purpose of providing funds for tne reiodeling, repairing, or repiaceient of buildings, or purchase or furniture or equipient during the fiscal year beginning July I, 1995."

708,

M-9 R. #92 APPROVAL OF CALL PCR ELECTICW AND ESTIMATE OF NEEDS

Local Support Levy

10 Mills

“Shall there be a ten nil levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1995.“ Said election to be held at regular voting places within the school district on February 14, 1995, between the hours of 7:00 a.i. and 7:00 p.i.

ft second election, if necessary, will be held on April 4, 1995.

The Board of Education for Independent School District No. 1-89 Oklahoia County, Oklahoia

President, Board of Education

ATTEST:

Clerk, Board of Education

(The following certificate should be executed only on the copy of the notice retained by tne Clerk of the Board or

This is to certify that the above notice was published or posted, as required by law, at least ten days prior t» sato

election.

Clerk, Board of Education

709.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

H-10 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

R. #92

APPROVAL PCR CALL PCÂť ELECTION 2VND ESTUy^iTE OF NEEDS

Reconunend the adoption of the following Resolutions to the County Election Board of Oklahoma County, Oklahoma: 1)

A Resolution calling for the regular (nomination) election of the school district electors of Independent School District Number 89 of Oklahoma County, Oklahoma, to be held in polling places designated by the County Election Board on the 14th Day of February, 1995, beginning at 7:00 a.m., and closing at 7:00 p.m., on said date, to consider or vote upon: a.

A member of the Board of Education for four years for Office Number 6 described as follows: Bounded by a line beginning at the intersection of S.W. 29th Street and South Western, west on S.W. 29th Street to South Meridian, south on South Meridian to S.W. 44th Street, east on S.W. 44th Street one and one-half miles to the half-section line, south on the half-section line one mile to S.W. 59th Street, east on S.W. 59th Street onefourth mile, south along this line one-half mile, east one-fourth mile to South May Avenue, south on South May Avenue to Interstate 240, east on Interstate 240 to South Western Avenue, north on South Western to place of beginning.

Approval of a resolution for a general election of the school district electors of Independent School District Number 89, if necessary, for the purpose of voting on the two candidates receiving the greatest number of votes in election district number six because no nominee obtains a clear majority in the nomination election. Such election to be held on Tuesday, April 4, 1995, beginning at 7:00 a.m. and closing at 7:00 p.m., on said date, at polling places designated by the Oklahoma County Election Board.

QUALIFICATION OF CANDIDATES To be eligible to be a candidate for a member of the Board of Education representing Election District #6 for a four (4) year term beginning with the first regular, special, or emergency school board meeting after the member has been certified as elected, a person must meet the following requirements:

A candidate must have resided in the district for at least six (6) months preceding the first day of the filing period, and must have been a registered voter registered with the county election board at an address located within the geographical boundaries of the district for six (6) months preceding the first day of the filing period;

No person shall be eligible to be a candidate for or elected to be a member of the board of education of a school district or vocational-technical school district unless the person has been awarded a high school diploma or certificate of high school equivalency;

In school districts that are divided into election districts, a candidate must have resided in the district for at least six (6) months preceding the first day of the filing period, and must have been a registered voter registered with the county election board at an address located within the geographical boundaries of the election district for six (6) months preceding the first day of the filing period;

A candidate may not be related to a school employee or to a school board member within the second degree by blood or marriage;

710.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-11 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) e.

A candidate cannot have been convicted of, or entered a plea of guilty or not contest to, a misdemeanor involving embezzlement or a felony and it presently be within fifteen (15) years of the completion of the sentence or during the pendency of an appeal of such conviction or plea;

If the candidate is filing for re-election after service of a full term as a board member, the candidate must have completed at least fifteen (15) hours of continuing education workshops approved for credit by the State Department of Vocational and Technical Education during that full time.

PERSONS ELIGIBLE TO VOTE To be eligible to vote in the school district election, a person must be registered with the Oklahoma County Election Board at an address located within the geographical boundaries of the district. To be able to vote in a school board member district election within the school district, a person must be registered with the County Election Board at an address located within the geographical boundaries of the election district.

Approval of the employment of and payment to the County Election Board of Oklahoma County, Oklahoma, and the election officials thereof, to conduct the following elections;

a levy election for making an emergency levy of 5 mills for the fiscal year beginning July 1, 1995 election to be conducted on February 14, 1995

a levy election for making a local support levy of 10 mills for the fiscal year beginning July 1, 1995; election to be conducted February 14, 1995.

a levy election for making a building fund levy of 5 mills for the fiscal year beginning July 1, 1995; election to be conducted on February 14, 1995.

board member nomination February 14, 1995.

board member general election (if necessary) to be held on Tuesday, April 4, 1995.

election

held

Tuesday,

FILING DATES

Filing dates for the school Board member representing District 6 are 8:00 a.m., Monday, December 5, 1994, through 5:00 p.m., Wednesday, December 7, 1994. 5.

First reading of recommended revisions to Board Policy J-34: ADMINISTERING MEDICINES TO STUDENTS as shown on the following pages.

DISCUSSION

Dr. Guy Sconzo administration.

said

the

recommendation

for

this

policy

came

from

Mr. Frank Kellert asked if the recommendation came from a need to be; in compliance with statutes. Dr. Sconzo said that was not the reason. The legal department has reviewed the policy to determine that it was in compliance with State Statutes. He said the impetus for the policy changes came from situations that arose at elementary schools with particular children and their medical needs. Mr. Kellert said the policy seemed to confine the distribution of prescription medicine to the principal and school nurse. Also, there appears to be a disclaimer. Section H, on self-administration.

R. #92 APPROVAL FOR CALL PCR ELECTiâ&#x201E;˘ AND ESTIMATE OF NEEDS

A 711. MINUTES OF THE REGULAR MEETING OF NOVEMBER 7, 1994

M-12 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Dr. Sconzo said that portion of the policy centered around those students with asthma and the need to have inhalers readily accessible.

Regarding Section F, non-prescription drugs, Mrs. Terri Silver said that requiring a written authorization from a physician should be changed in the sixth line to "physician and/or the parent or guardian of the student." She said her children have allergies during certain times of the year and are treated with over the counter drugs without incurring the expense of seeing a physician. Dr. Sconzo said that question will be reviewed by Legal Counsel and brought back to the Board for the second reading.

Mrs. Thelma R. Parks asked that Legal Counsel also consider a policy covering students with medical problems who ride buses that could become emergency situations. She suggested that bus drivers be given a list of students riding their bus who might require medication.

712,

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

BOARD MEMBERS' BUSINESS\COMMENTS (Continued)

10-27-94 OKLAHOMA CITY PUBLIC SCHOOLS

A-12

POLICY:

J-34

ADOPTED:

12-17-79

900 NORTH KLEIN, OKLAHOMA CITY, OK 73106

"Establishing Excellence"

REVISED:

ADMINISTERING MEDICINES TO STUDENTS The Board

recognizes that under certain circumstances medicine

may be dispensed to students by the school nurse, administrator

or other designated district employees.

The following procedures

will be used when medicine is dispensed:

medicine"

"Prescription in

contained

defined

prescription

with

vial

medication

label

which

correctly states the name and address of the pharmacy, name of patient,

date of filling,

name of prescriber,

prescription number, and directions for the administraâ&#x20AC;˘x, tion of the medication. B.

Only trhe

following

personnel

administer medicine at school:

the

absence

such nurse,

shall

authorized

the school nurse,

the

school

or in

principal,

school employees who have been designated in writing by

the

school

nurso

principal

and

the

school

principal

nurse, as- author-laod- to adminiator modlcino. C.

No medicine shall be administered unless the parent or

guardian

the

student

requiring

the med-ie-atien

has

given the school written authorization to administer the

1 of 3

713.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-14 BOARD MEMBERS' BUSINESSXCOMMENTS (Continued)

medicine.

Each school shall keep on file the written

authorization ef %he parent-

guardian ÂŠf ^fehe student

to administer medicine to the student.

Prescription medication shall

be administered pursuant

to the directions for the administration of the medicine

listed on the prescription vial with a label as defined in Section A of this policy or as otherwise authorized in writing by the physician prescribing the same.

medicine

shall

stored,

properly

and

not

All

readily

accessible to persons other than the persons who will administer the medication. E.

Each school in which any medicine is administered shall keep a record of the name of the student to whom the

was

medicine was

administered,

the name of the person who administered

the

date

the medicine

the medicine,

the

type or name of medicine which was

administered,

the

dosage

administered,

and

the

nistered.

time

The "Log of

the

medicine

which

the

medicine

was

admi-

the Administration of Medicine"

form shall be used by each school to keep the record of

all

medicine

administered

school

personnel

during

each school year.

Nonprescription drugs, such as

aspirin,

including over-the-counter drugs

midol,

cough medicine,

administered by a school nurse,

or in the

etc.,

may

absence of a

2 of 3 (J-34)

714.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-15 BOARD MEMBERS' BUSINESSXCOMMENTS (Continued)

A-14 an administrator or designated school employee,

nurse,

pursuant to written authorization

from the physician

and the parent or guardian of the student.

All medicine

shall be properly stored, and not readily accessible to

persons other than those persons who will administer the medication.

Under no circumstances will school personnel administer routine allergy injections or any other type of injection

test,

school

personnel

students.

Exceptions

immunizations or other medications in case of an

emergency. H.

Self

administration

medication

for

students

asthma or other life threatening illnesses instances may be permitted.

with

in certain

Parents or guardians of the

pupil will be informed in writing and sign a statement acknowledging that the district shall incur no liability as

result

any

injury

arising

from

administration of medication by the pupil.

the

self-

Permission

effective for the school year for which it is granted

and shall be renewed each subsecfuent school year.

Legal Reference:

Oklahoma Statutes 70 ยง1-116.2 3 of 3 (J-34)

715.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 7, 1994

M-16

BOAJU) MEMBERS COMMENTS BOARD MEMBERS* COMMENTS

Mrs. Terri Silver extended the Board's associated with the district. The custodian at Kaiser Elementary School who was killed in an accident and was Middle School.

sympathy to two families who are death of "Mr. Ted" the night and Mr. Paul Cox, a city worker the husband of a teacher at Taft

Mrs. Thelma R. Parks reminded Board members of the District 6 Oklahoma State School Boards Association meeting, MetroTech, November 9, 1994. There will be a business meeting along with a dinner. She said Oklahoma City Public Schools would be hosting the event and asked all Board members to be in attendance.

She expressed disappointment that Board members have not received their letter regarding American Education Week at Faith Memorial Baptist Church on Sunday, November 13. This day is set aside to honor all who work with children. There will be a performance by a 50 member youth choir made up of students of the Oklahoma City area. Mr. Wayne Dempsey said in reading background information provided on the Arcadia issue, he noticed the criteria for transfers for the Luther school district. Luther will not accept special education students on transfer. He said he disliked that type of policy and noted that those are the kinds of things that should be closely reviewed.

Mr. Dempsey said he had an opportunity recently to participate in the North Central Evaluation Reception at Harding Middle School. He commended Dr. Jack Isch, Executive Director, Management Operations, and his staff for their efforts. The building was remarkable improved, proving that school staff can do a great job when the motivation is present. Mr. Dempsey said he was supportive of strengthening relationships between the City of Oklahoma City and Oklahoma City Public Schools. Part of his campaign agenda was "you can't have good schools without good neighborhoods and you can't have good neighborhoods without good schools." There are a lot of resources within the community and the only way to get the best from the community is for governmental entities to work together. He said there was a lot difficulties with being on a Board of Education. During times of major issues philosophies and philosophical differences are brought to the open. All Board members have lived with the accusations of micro-managing, meddling, etc. He said those making the charges of meddling are usually the people who need to be micro-managed. He said he was elected to the Board to represent the interest of students, parents, and the taxpayers. Mr. Dempsey said attention needed to be focused on the rights of students. There are too many incidents where students are being expelled from school without due process. He said just because a teacher, administrator, or support person might say or think they heard something, does not mean something really happened. Students should be provided due process within the district. Mr. Dempsey said there are administrators who deliberately ignore the rights of students. He said he would not let the rights of students, teachers, or principals be walked upon.

Mr. Tom Yeargain said he recently spoke to a class of approximately 100 drama students at Capitol Hill High School with Mr. Dempsey. He said he was surprised at the community, school, neighborhood and street awareness of the students. Mr. Leo Hise inquired as to the condition of Mr. Darrel Shepard's Mother, who had surgery on Friday. He asked that Mr. Shepard convey to his Mother the Board's best wishes during her recovery.

Mr. Hise announced the Oklahoma State School Boards Association was holding their delegation meeting on Saturday, November 12, 1994. (He urged Board members to attend. He said he would be out of town on that day. Mrs. Thelma R. school site.

Parks thanked Dr. Guy Sconzo for delivering books to a

716.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-17 CITIZENS

COMMENTS

CITIZENS' COMMENT:

Mike Allen, President, OKC-AFT, spoke about security problems in a particular elementary school and the need to address the issue. He also agreed with Mr. Dempsey's statement regarding the need for due process.

REPORT

LEGAL

LEGAL REEWT

Mr. Cleeta John Rogers, General Counsel, said Board members had received a written report covering the Legal Department's activities during the past 30 days. Additional matters will be brought to the Board during the Executive Session.

TREASURER

REPORT

Mrs. Sandy Henry, Treasurer, presented a routine Treasurer's report reflecting activity through October 31, 1994. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.) SUPERINTENDENT

REPORT

SUPERINTENDENT'S

Dr. Guy Sconzo, Acting Superintendent, noted that the Board had in their packets the latest Bond Issue Budget Control Expenditure Report. Also, Dr. Sconzo requested that the two items listed on the agenda under Unfinished Business pulled and brought back when at a later date when Dr. Mason is in attendance.

PERSONNEL, MOTION: SECOND:

PAYROLL,

AND

ENCUMBRANCES

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES, ITEMS 1, 2 AND 3 AS LISTED. ROLL CA1.L

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

aye no aye

Mrs. Silver, Mrs. Parks, Mr. Hise,

MOTION CARRIED 5 aye, 1 no. DISCUSSION

Mrs. Thelma R. Parks said she voted no on this motion because of some unanswered questions on the encumbrances.

November, 1994 Payroll

Approval to issue 1994-95 purchase orders to encumber the following payroll for November, 1994.

AMOUNT

P.O. NO.

FUND

OCAS CODE

9520021

GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND 94 SALARY

5-11-000-5300-100

$ 9,000,000.00

5-21-000-5300-100

300,000.00

5-31-000-5300-100

350,000.00

9520022 9520023

TREASURER'S REPOCT

REPCSRT

R. #93 APPROVAL OF PERSONNEL, PAXRm AND ENCUMBRANCES

/ 6 717.

MINUTES OF THE REGULAR MEETING OF NOVEMBER If 1994 K-18 R. #93 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRTUSKZES

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

9520024 9520025 9520026

9520022 9520023

9520024 9520025

FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND SALARY GENERAL FUND FRINGE BUILDING LEVY FRINGE BOND FUND 94 FRINGE FEDERAL FUNDS FRINGE CHILD NUTRITION SERVICES FUND FRINGE

5-23-000-5300-100

600,000.00

5-22-000-5300-100

475,000.00

5-11-000-5300-200

$ 1,000,000.00

5-21-000-5300-200

330,000.00

5-31-000-5300-200

350,000.00

5-23-000-5300-200

100,000.00

5-22-000-5300-200

30,000.00

Ratification of September, 1994 Payrolls

Approval of ratification of September, 1994 payrolls previously approved by the Board and upon which warrants have been issued as follows:

1993- 94 1994- 95 1994-95 1994-95 1994-95 1994-95

$ 26,300.00 $ 8,670,242.82 $ 273,693.48 $ 294,344.76 $ 554,554.98 $ 396,321.10

General Fund Salary General Fund Salary Building Levy Fund Salary Bond Issue Federal Funds Salary Child Nutrition Service Fund Salary

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations provided as "information dnly" in the Personnel Report.

are

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-6504140 through 21-9504516) written during the period 10/19/94 through 11/01/94. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.

THE FOLLOWING THREE DIGITS REPRESENT FISCAL YEAR AND FUND FOR ALL EXPENDITURES. OTHER NUMBERS LISTED IN ACCOUNT CODES REPRESENT SUBACCOUNTS FOR EACH OPERATIONAL UNIT.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue CERTIFICATE INTERNAL AUDITOR

This is to certify that I have received the attached encumbrance list, P.O. # 9504140 to 9504516, from the Encumbrance Clerk. I have made a random testing of the following items; action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

fix

Edward Romero Internal Auditor

Date

EFFECTIVE DATE

Roosevelt EMH/LD Teacher Classen .5 Spanish Teacher

Fine Arts/Curricul jm Vocal Music Teache

Sanford, Beverl)

Waters, Sue

Williams, Ruth

Brown, Alisha

01-03 $21,725

10-4-94

Altern Ed Facility Science Teacher

Roberts, Barry

Branum, Latonia

01-03 $21,485

10-13-94

Douglass Soc Studies Teache *

Reams, Richard

Braley, Karen

01-03 $21,485

10-10-94

Grant Science Teacher

Pagels, David

Brabson, Kathy

01-03 $21,485

10-17-94 Buchanan 1st/2nd Grade Teac ler

Long, Arlisa

9-6-94

Biswell, Laurie

Bonilla, Christina

Capitol Hill HS Special Ed Teacher

Little, Susan

01-14 $25,100

03-04 $24,555

Classen SS, Science, P.E. Teacher

Jentoft, Stephen

9-26-94

Columbus Medi a Asst

Transportation Bus Driver

Hayes Class Size Asst

10-17-94

110-01 $8,006

105-02 $5,303

101-02 $7,813

10-13-94

9-29-94

101-02 $7,813 10-17-94

103-01 $7,921

10-12-94

Eugene Field Bilingual Asst Madison Class Size Asst

105-02 $5,303

158-01 $5,555

101-01 $7,813

01-19 $31,585

01-03 $10,742

03-03 $22,600

01-03 $22,520

ANNUAL SCHEDULE/STEP/LANE

SALARY

9-28-94

10-13-94

10-24-94

8-23-94

10-10-94

10-4-94

10-17-94

EFFECTIVE

Transportation Bus Driver

Moon .5 Custodian

Bell, Earnestinc

01-03 $22,520

9-26-94

John Marshall English Teacher

Hunter, Jerry

N U

Stonegate Class Size Asst

Alvarado, Sandr:

01-03 $21,485

10-4-94

Moon Science Teacher

SUPPORT:

Capitol Hill HS ESL Teacher

med):

Ryecroft, Juditl

CERTIFIED (conti

ASSIGNMENT

Gil low, Michele

01-03 $21,485

10-3-94 Classen Language Arts Teac ler

N U

01-03 $21,485

10-24-94

Shields Heights 2nd Grade Teacher

Doudican, Christi

Fehse, Janet

01-03 $10,742

10-17-94

01-03 $21,725

ANimAU SCHEDULE/STEP/LANE

SALARY

Hawthorne .5 KDG Teacher

10-3-94 Green Pastures .5 KDG/.5 EDK Teac ler

ASSIGNMENT

Dimnit, Marcia

Buies, Dawn

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS

o o S3 «+ HS3 C (D O<

o R co

g o n S! o

K § r r

•0

ss n

ta Oi O

II III

R ifl

n g

O R

o •*1 (-3 SIS n g § E

A n

-J

(-■ 03

ft H-

160-01 $10,302

105-02 $5,303

103-01 $7,921 158-00 $8,333 101-02 $7,813

103-01 $7,921 105-02 $5,303 105-02 $5,303 111-06 $10,823

105-02 $5,303 105-02 $5,303

10-10-94

10-13-94

10-17-94

10-7-94

10-25-94

10-24-94

10-14-94

10-10-94

10-4-94

10-5-94

Star Spencer Custodial Worker

Transportation Bus Driver

Hawthorne Bilingual Asst Roosevelt .75 Custodial Uor ker Capitol Hill Elen Class Size Asst

Rancho Village Bilingual Asst

Transportation Bus Driver Transportation Bus Driver

Emerson Child Dev Tech Transportation Bus Driver Transportation Bus Driver

Higgs, Darnell

Hill, Charles

Ibanez, Mary

Jackson, Kenne h

King, Luisa

Loya, Lourdes

McCrary, Thelmi

McKenzie, Mari; n

Miller, Leroy

Monroe, Jr, Yo k

Moody, Megan

104-01 $4,040

103-01 $7,921 101-01 $7,813

105-02 $5,303

158-01 $8,333

103-01 $3,865 101-01 $3,906 158-00 $2,777

101-01 $7,813 101-03 $7,921 105-02 $5,303

10-24-94

10-17-94

9-12-94

10-24-94

10-10-94

10-24-94

10-6-94

10-19-94

10-10-94

10-5-94

Britton .5 Pre-K Asst

Columbus Bilingual Asst

North Highland Chp I Home/School Coordinator

Transportation Bus Driver

Pierce .75 Custodial Uor cer

M L King .5 Bilingual Asst

Bodine .5 Class Size Ass

Heronville .25 Custodial Uor cer

Uestwood Class Size Asst

Capitol Hill Elem SED Asst

Transportation Bus Driver

Bumpass, Angela

Castro, Patricii

Clark, Vanessa

Cooper, Ronald

Crigler, Terry

Duarte, Maria

Dunning, Beth

Estrada, Esther

Evans, Dora

Ferguson, Dawn

Gaddis, Arzell

(9 {9 (D

o 0

O n w

SS O

101-02 $7,813

10-10-94

Capitol Hill Elen Class Size Asst

Harvey, Stacie

105-02 $5,303

10-11-94

Transportation Bus Driver

Brown, Valorie

g o

103-01 $7,921

10-18-94

Ir*

K §

Columbus Bilingual Asst

ANNUAL SCHEDULE/STEP/LANE

SALARY

Gamarra, Carmei

EFFECTIVE DATE

105-02 $5,303

SUPPORT (contii ued):

ASSIGNMENT

10-14-94

AHNUAL SCHEDULE/STEP/LANE

NAME

Transportation Bus Driver

ed):

ASSIGNMENT

SALARY

Brown, Tairmy

SUPPORT (contin

NAME

EFFECTIVE DATE

PERSONNEL EMPLOYMENTS

*0 H !« cn O

rnrr

ro o

VO VO

g n

o o ia as I

n n

o •q

A n

<1 i—*

ASSIGNMENT

Saunkeah, Davit 1

101-02 $7,813

10-10-94

9-6-94

10-11-94

10-5-94

Asian Amer Stud S <cs Bilingual Asst

Oakridge KDG Class Size As it

WiIson .5 KDG Asst

Fillmore Class Size Asst

Transportation Bus Driver

Custodial Service i 10-20-94 Relief Custodial lorker

10-13-94

E i senhower Class Size Asst

Transportation Bus Driver

John Marshall MD Class Size Ass

Sequoyah Class Size Asst

Stand Mat >a 10 10 «s KM SDK Chap 1 Cl *1 Site Asst

Newell, Darlene

Nguyen, David

Nichols, Shellic

Okeke, Lisa

Parker, Vera

Patton, Craig

Peterson, Kent

Price, Kenneth

Robinson, Deborj h

Rogers, Althea

Roysden, Dana

10-13-94

9-12-94

SanJuan, Marta

105-02 $5,303

10-12-94

Transportation Bus Driver

Myles, Regina

101 02

woody, Zina

Washington, Pat I

101-01 $7,813

s7.ai)

Walton, Shirlei

Tillman, Lola

Thompson, Bridgette

106-01 $7,890

105-02 $5,303

161-01 $10,507

Taylor, Sherry

Smith, Michael

101-02 $7,813 105-02 $5,303

Smith, Kenneth D.

Smith, Dyan

101-02 $3,906

101-02 $7,813

Shoemaker, Sherrie

Rucker, Floyd

101-01 $7,813

103-01 $7,921

ASSIGNMENT

9-14-94

10-24-94

10-5-94

9-20-94

9-15-94

8-22-94

9-7-94

9-15-94

Telstar Class Size Asst

10-10-94

Dewey 9-23-94 .5 KDG Class Size Asst

Telstar Class Size Asst

Accounting Payroll Clerk II

Classen Class Size Asst

Transportation Bus Driver

Dewey .5 Night Custodie n

Kaiser 10-17-94 .5 KDG Class Size Asst

Horace Mann Class Size Asst

Positive Tomorrov s Class Size Asst

10-17-94

9-21-94

EFFECTIVE DATE

Special Program £ vcs Bilingual Asst

Southeast Custodial Worker

SUPPORT (contii Sled):

NAME

10-24-94

ANNUAL SCHEDULE/STEP/LANE

SALARY

Hawthorne Class Size Asst

EFFECTIVE DATE

Moore, Dee

SUPPORT (contini led):

NAME

PERSONNEL EMPLOYMENTS

101-02 $7,813

101-01 $3,906

101-02 $7,813

168-01 $13,822

101-01 $7,813

105-02 $5,303

158-01 $5,555

101-02 $3,906

101-01 $7,813

101-06 $8,787

103-01 $7,921

158-01 $5,555

ANNUAL SCHEDULE/STEP/LANE

SALARY

o o 0 <+ HP P O 0<

n M cn

n z o

•o K § r r

2 Z n r*

to m o

•0 n

3C I

UJJIL

N H Z O O Z z o n g n z

n tn o *1 A » M

s H

ASSIGNMENT

Yu, Kuei

Dewey Class Size Asst

SUPPORT (contimled):

NAME

9-13-94

EFFECTIVE DATE

101-02 $7,813

ARNUAL SCHEDULE/STEP/LANE

SALARY

NAME

PERSONNEL EMPLOYMENTS

ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

p ยง

6 <D r

<o \o

n g n

o a

<+ H0 0 a> o<

n h3 H

H a n

n cn O

iTTm^

i\j i\j

o n 0)

n o

!ยง K ยง

o z

(ji

8-24-94

6-3-94

Rooks, Christophe r Transportation Bus Driver

Transportation Bus Driver

6-3-94

Transportation Bus Driver

Riggs, William

Sanders, Aaron

9-14-94

Transportation Bus Driver

Mitchell, Uillie

9-16-94 Matthews, Reginal d Roosevelt .75 Custodial Uor :er

9-6-94

Custodial Service 7-19-94 Relief Custodial 1 lorker

Lewis, Columbus

Transportation Bus Driver

9-9-94

Transportation Bus Driver

Irvin, Alvester

Mathew, Puliyiles

10-17-94

Hoover .5 Custodial Work r

Hunter, Maurice

9-30-94

10-11-94

EFFECTIVE DATE

Finley, Aaron

Kaiser Night Custodian

ASSIGNMENT

Transportation Bus Driver

DISMISSALS:

Bryant, Talmadge

DECEASED:

NAME ANNUAL SCHEDULE/STEP/LANE

SALARY

ASSIGNMENT

Muzny, Kathleen

RETIREMENTS:

Belle Isle Lie Practical Nui

Transportation Bus Driver

1-6-95

9-30-94

6-3-94

Transportation Bus Driver

Smith, Robert

Uood, Charles

9-27-94

Transportation Bus Driver

EFFECTIVE DATE

Sanders, Nola

DISMISSALS (continued)

NAME

PERSONNEL TERMINATIONS

ANNUAL SCHEDULE/STEP/LANE

SALARY

s s

Q to r

o o 0 ft H0 d (D O*

o n w

s a

K §

s: n

fO m o

•0 Cd

r*a tAJ

IIUIL

90 uo lp»

n 1*3 H o o

s £

►3

ASSIGNMENT

Rodriquez, Sofia

MATERNITY:

Johnson, Clarence

MEDICAL:

Britton Bilingual Assistan

Maintenance BAT Electrician

RETURN FROM LEAVq OF ABSENCE:

LEAVE OF ABSENCE:

NAME

11-1-94

10-4-94

EFFECTIVE DATE

103-03 $8,817

331-09 $28,564

AHNQI^L SCHEOULEZSTEP/LANE

SALARY NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

s 5* ko r

o o s ft HO c o o*

o n

n s o

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S H

7254,

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-25 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

R. #93 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: SITE/ASSIGNMENT

EFFECTIVE DATE

Moon Middle School SED Teacher

10-7-94

Afrah, Kim

Britton Elementary School Class Size Assistant

10-7-94

Borja, Angeles

Putnam Heights Elementary School Bilingual Assistant

10-31-94

Deitz, Harold

Pupil Transportation Bus Driver

10-7-94

Hardimon, Gwendolyn

Arcadia Elementary School Class Size Assistant

10-3-94

Hixson, Wendell

Pupil Transportation Bus Driver

10-14-94

Meador, Gemma

John Marshall High School Counselor's Secretary

9-28-94

Moody, Megan

Pupil Transportation Bus Driver

10-5-94

Nguyen, David

Jefferson Middle School Bilingual Assistant

9-12-94

Pierce, Leland

Pupil Transportation Bus Driver

10-10-94

Planer, Rene

Cleveland Elementary School Class Size Assistant

10-28-94

Reece, George

Pupil Transportation Bus Driver

9-30-94

Reid, Jan

Pupil Transportation Bus Driver

10-7-94

Smith, Daryl

Pupil Transportation Bus Driver

10-6-94

Swait, Althea

Star Spencer High School Entry Kitchen Assistant

9-15-94

N2kME

CERTIFIED: Potter, Heather

SUPPORT:

725.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-26 R. #93 APPROVAL OF PERSOJNEL, PAYROLL, AND ENCUMBRANCES

PERSONNEL, PAYROLL, JkND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): SITE/ASSIGNMENT

NAME

SUPPORT

EFFECTIVE DATE

(continued):

Swirczynski, Linda

John Marshall High School PH Assistant

6-3-94

Taghizadeh, Keramat

Capitol Hill Elementary School Custodial Worker

10-18-94

Testroet, Nancy

Pupil Transportation Bus Driver

10-14-94

Vo, Nhanh

U. S. Grant High School Bilingual Assistant

9-27-94

725.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-27 P U R C HAS I N G MOTION: SECOND:

AND

GEN E R A L

BUSIN ESS

R. #94 APPROV2U. OF PURCHASING AND GENERAL BUSINESS

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS AS LISTED. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye

Mrs. Silver, Mrs. Parks, Mr. Hise,

aye aye aye

MOTION CARRIED 6-0.

DISCUSSION Mrs. Terri Silver said she would vote in favor of the Staff Development Advisory Committee, but noted that parts of the plan (two year terms for committee members) have not been followed. She expressed concern that not all members of the committee were appointed according to the Plan. She said the details of the Four Year Plan should be adhered to.

Dr. Guy Sconzo said beginning with the in 1992-93 appointments, individuals were to serve two year terms. However, to get the Plan started, it would be necessary to stagger the appointments. In looking at the history of who has served on the committee and the length of their terms, it is very clear that while the plan calls for two year terms, the practice has been for administration to receive 22 names from the American Federation of Teachers, then select 11 names to bring to the Board for approval. That process has been used over the past few years and that same process was used for tonight's recommendation. Additionally, with patron participation, it has been the practice to annually rotate the appointment among Board districts. Mrs. Thelma R. Parks asked what district the parent appointment came from? Dr. Sconzo said last year's parent member was from District 3, this year the appointment is from District 4.

Mrs. Silver said in the future, either the Four Year Plan should be followed or the Plan should be modified to reflect the actual practice. Mr. Hise asked if administration was aware that the Four Year Plan was not being followed? Dr. Sconzo said that was brought to administrations attention today. Administration did discover that past practice had been to not adhere strictly with the terms of membership, but rather be certain that the procedure of parent and AFT selections were consistent with the requirements of those groups. A.

Construction & Facility Modification at Tomorrows Program); Lippert Brothers, Inc.

Y.W.C.A.

(Positive

Approval of construction and facility modification at Y.W.C.A. Gaylord Center (Positive Tomorrows Program) by Lippert Brothers, Inc. This expenditure, in the amount of $39,766.00, is to be paid from State Grant Funds and charged to account 523-755-4700-450-0000000-000-819. B.

1994-95 Staff Development Advisory Committee

Approval of the following employees for membership on the Staff Development Advisory Committee for 1994-95. These names were submitted as required by the various representative groups.

Teacher Members: Kylie Kersten, Webster Middle School Jim Hamilton, Northeast High Schools Lisa Jobe, Grant High School Odessa Mandra, Bodine Elementary School Ricki Kelley, Speech Pathologist Rikki Abrams, Johnson Elementary School Pam Boston, Emerson Alternative Center Karen Cash, Taft Middle School

Construction & Modification at YHC^: Positive

Tcxnorrows By

Lippert Bros., In

49-95 Staff Development Advisory

CoDxnittee

727.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 7, 1994

M-28 PURCHASING AND GENERAL BUSINESS (Continued) 94-95 Staff Development Advisory Committee

Debra Scoby, Garden Oaks Elementary School Jessie Warrior, West Nichols Hills Elementary School Janine Shannonbarger, Telstar Elementary School

Teacher Alternates: Lawrence Gentry, Roosevelt Middle School Carol King, Northeast High School Dianne Atchinson, Bodine Elementary School Ann McPherson, North Highland Elementary School Arlene Dilesantos, Parmelee Elementary School

Principal/Assistant Principal Members: Gloria Bayouth, Coolidge Elementary School Lee Rowland, Kaiser Elementary School Les Austin, Northwest Classen High School Joe Hornbeak, Rogers Middle School

Principal/Assistant Principal Alternates: Annette Murphy, Rockwood Elementary School Pat Borelli, Classen School of Advanced Studies

Professional-Technical Member:

Cindy Carroll, Special Program Services Support Member: Jimmie Caffey, Health Services

Central Administration Members: Gayla Hudson, Essential Skills Hawthorne Faison, Curriculum Parent Member:

Donna Carkins

Higher Education Member (Ex-Officio): Frank McQuarrie, University of Oklahoma Duplicate Warrents to City of (XC: Water & Usage Permits

Monitor Well: Roosevelt Middle School Prop.

Boiler Stack Liner: Cleveland Elem. School

Duplicate Warrants to City of Oklahoma City Without Surety: Usage & Permits

Water

Authorization to issue duplicate warrants to the City of Oklahoma City without surety in the amount of $30,055.73 for water usage and $161.70 for permits. Original warrant in the combined amount of $30,217.43 was lost. Alternate warrants with new series numbers may be issued upon approval of the Board of Education (62 O.S. 1993 Supp., ยง 555 B.)

G & E Engineering, Property

Inc Monitor Wells:

Roosevelt Middle School

Approval for G & E Engineering, Inc., to install additional monitor wells on the Roosevelt Middle School property located at 3233 S.W. 44th, Oklahoma City, OK, as part of a groundwater study being conducted by Circle K for the Oklahoma Corporation Commission. Emergency & Approval to Install Boiler Stack Liner: Elementary School by Globe Construction Company

Cleveland i

Declaration, of an emergency and approval for confirmation expenditure of Building Levy Funds for the installation of a boiler stack liner at Cleveland Elementary School by Globe Construction Company who submitted the low bid (3 received). This expenditure, in the amount of $8,895, is to be charged to account 521-000-2620450-000-0000-000-051. '

728.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-29 PURCHASING AND GENERAL BUSINESS (Continued) F.

Release To Future Coatings, Inc. & St. Paul Insurance Co.; Middle School Roof

Hoover

Approval of a release for Future Coatings, Inc., and St. Paul Insurance Company from any claims arising out of those portions of the Hoover Middle School roof repaid by Diversified Systems, Inc. (Case # CJ-91-5194, District Court of Oklahoma County, Oklahoma). Release has been reviewed for correctness and content by legal counsel and by capital improvements department staff.

Hoover Middle School Roof: Insurance Release

(ITEM G & H ARE RELATED TO BOND ISSUE PROJECTS) G.

Reject 2 Bids; Installation Materials

Approval to reject the two bids received (Cable Connector Warehouse and Anixter Bros., Inc.) for installation materials. There will be no need to rebid installation materials at this time. H.

Reject 2 Bids: Jostens Learning Corp. & United Systems, Inc, for Instructional Computer Systems For Middle Schools Approval to reject the two bids received (Jostens Learning Corp, and United Systems, Inc.) for instructional computer systems for middle schools. This item will be rebid at a later date.

UNFINISHED

BUSINESS

ITEMS LISTED WERE PULLED FROM CONSIDERATION FOR TONIGHT'S MEETING. --- Bond—Issue Management Team

Approval of tho following items i------- (Postponed from the October 24/1994,—Board—ef—Education—Meeting fee—allow—fer—review—by—Bond Oversight Committoo.) a-)--- Qrgani-gational chart fo-i^a Bond Issue Management Team. •X -Now administrative position and job—description for -Biroetor of Bond Pro joct-Management, with salar-y-to be -paid from Bond fundee—(Salary Schodulo 507)Transfor Guidelines;

Arcadia Area Students

Approval—fee—change—fehe—transfer—guideiinos—fer—A-rcadia—area students according to the foll-ewing addition to Regulation J-08 Rl, page 6 of 7,—Student Transfers.---(Postponed from the- October 24— 1994, Board Mooting) Because there is no soeendary schooi within their immediate eommuni-ty in which to—transfer, middle and high schooi etudonts roeidinq in tho Arcadia area may be granted —a feransfor to a secondary school in- another school district if•it is closer than— tho assigned Oklahoma Ci-fey seconda-r-y school.

NEW

BUSINESS

(NONE) CITIZENS'

(NONE)

COMMENTS

Reject 2 Bids: Computer Installation Materials

Reject 2 Bid: Middle Schools Instructional Computer Systans

729.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-30

BOARD

MEMBERS'

COMMENTS

Mrs. Thelma R. Parks requested that Board members give her their parent recommendations to serve on the committee for the superintendent's search.

EXECUTIVE R. #95 APPROVAL FCK EXECUTIVE SESSION 8:20 P.M.

MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; (B) NEGOTIATIONS WITH EMPLOYEE GROUPS; AND (C) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING OKLAHOMA ELECTRICAL SUPPLY COMPJkNY VS. INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA; BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 89; AND COLLINS-SOTER ENGINEERING, INC., A CORPORATION; (D) AND BRANDT, ET Ma., VS. OKLAHOMA CITY PUBLIC SCHOOLS, ET AL., CASE NO. CJ 89-9348. ROLL CALL

Kellert, Dempsey, Yeargain,

Mr. Mr. Mr.

MOTION CARRIED 6-0.

RETURN R. #96 REOOSIVENE IN OPEN SESSION 8:53 P.M.

SESSION

MOTION: SECOND:

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Hise,

aye aye aye

The Board went into Executive Session at 8:20p.m.

OPEN

SESSION

Wayne Dempsey Frank Kellert

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0. I N R. #97 APPROVAL CÂ®* WILLI7W4 J SOOGGAN, U. S. GRANT H. S. PRINCIPAL

OPEN

MOTION: SECOND:

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Hise,

aye aye aye

The Board returned to Open Session at 8:53

S E S S ION

Wayne Dempsey Frank Kellert

APPROVAL OF THE EMPLOYMENT OF WILLIAM J. SCOGGAN, FOR THE POSITION OF HIGH SCHOOL PRINCIPAL ASSIGNED TO U. S. GRANT HIGH SCHOOL, SCHEDULE 013, STEP 12, IkNNUJkL SALARY $ 56,832. EFFECTIVE: 11/8/94. ROLL CALL

Mr. Kellert, Dempsey, Mr. Mrs. Parks,

MOTION CARRIED

6-0.

aye aye aye

Mrs. Silver, Yeargain, Mr. Hise, Mr.

aye aye aye

730.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 1, 1994

M-31

MR. LEO HISE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEMS (B) NEGOTIATIONS WITH EMPLOYEE GROUPS; AND (C) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERlkL COUNSEL REGARDING OKLAHOMA ELECTRICAL SUPPLY COMPANY VS. INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY^ OKLAHOMA; BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 89; OR COLLINS-SOTER ENGINEERING, INC., A CORPORATION; (D) AND BRANDT, ET AL., VS. OKLAHOMA CITY PUBLIC SCHOOLS, ET 2VL., CASE NO. CJ 89-9348.

ADJOURNMENT

There being no further business, the meeting adjourned at 8:48 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

linut Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the 1994.

Board

Education

this

day

)

K Witness my hand and seal of this School District this _______ , 1994.

Clfefk, Oklahoma'City Board of Education

(SEAL)

day

R. #98 ADJOURNMENT 8:48 P.M.

749. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, NOVEMBER 21, 1994, AT 7:05 P.M.

PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT;

None

President Vice President Member Member Member Member Member

OTHERS PRESENT; Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

ORDER

CALL TO CKDER

Mr. Leo Hlse called the meeting to order. Mr. Wayne Dempsey gave the invocation and led the pledge of allegiance.

ROLLCALL

ROLL CALL

Roll Call established that six (6) members of the Board were present. Mr. Ron Bogle arrived for the meeting at 8:30 p.m. INTRODUCTION

VISITORS

(NONE) BOARD

MEMBERS'

BUSINESS/COMMENTS

BUSINESS

Board Policy J-34;

BOARD MEMBERS* BUSINESS/COMMENTS

ADMINISTERING MEDICINES TO STUDENTS

Approval of recommended revisions to Board Policy J-34; ADMINISTERING MEDICINES TO STUDENTS as shown on the following pages. (First reading at the November 7, 1994, Board Meeting)

MOTION: SECOND:

Thelma R. Parks Wayne Dempsey

MOVE FOR APPROVAL OF BOARD POLICY J-34! STUDENTS. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

ADMINISTERING MEDICINES TO

Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye

R. #106 APPROVAL OF POLICY J-34: ADMINISTERING MEDICINES TO STUDENTS

750, MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994

M-2

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

A-2

11-9-94 J-34

POLICY:

OKLAHOMA CITY PUBLIC SCHOOLS

900 NORTH KLEIN. OKLAHOMA CITY, OK 73106

"Establishing Excellence"

ADOPTED:

12-17-79 REVISED: S""59"'O9

ADMINISTERING MEDICINES TO STUDENTS The Board recognizes that under certain circumstances medicine

may be dispensed to students by the school nurse, administrator or other designated district employees.

The following procedures

will be used when medicine is dispensed:

"Prescription contained

medicine" a

defined

prescription vial

medication

with a label

which

correctly states the name and address of the pharmacy, date of filling, name of patient, name of prescriber,

prescription number, and directions for the administra-

tion of the medication. B.

Only -feThe

following personnel shall be

authorized

administer medicine at school: the school nurse, or in the

absence of such nurse,

the

school principal,

school employees who have been designated in writing by the

school

nurso

principal

and

the

school

principal

nurse, ag-authorized to adm-inlstor modiciao. C.

No medicine shall be administered unless the parent or

guardian of the student requiring the medication has

given the school written authorization to administer the

1 of ,3

751

MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 M-3 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

A-3

medicine.

Each school shall keep on file the written

garon-fe ejF guardiaa

authorization

the student

to administer medicine to the student.

Prescription medication shall be administered pursuant to the directions for the administration of the medicine

listed on the prescription vial with a label as defined in Section A of this policy or as otherwise authorized in writing by the physician prescribing the same.

medicine

shall

stored,

properly

and

not

All

readily

accessible to persons other than the persons who will administer the medication. Each school in which any medicine is administered shall keep a record of the name of the student to whom the

the date the medicine was

medicine was

administered,

the name of the person who administered

the medicine,

the type or name of medicine which was

administered,

the

dosage

administered,

and

the

nistered.

The "Log of

time

the the

medicine

which

medicine

was

admi-

the Administration of Medicine"

form shall be used by each school to keep the record of

all

medicine

administered by

school

personnel

during

each school year.

Nonprescription drugs, including over-the-cotmter drugs such as

aspirin, midol,

cough medicine,

administered by a school nurse,

or in the

etc.,

may be

absence of a 2 of 3 (J-34)

V. 752 MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 ' M~4

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

nurse,

an administrator or designated school employee,

pursuant to written authorization of the parent or guarAll medicine shall be properly

dian of the student.

stored, and not readily accessible to persons other than

those persons who will administer the medication. G.

Under no circumstances will school personnel administer

routine allergy injections or any other type of injection at school to personnel or students.

Exceptions

will be the school nurse who may administer tuberculosis

test, immunizations or other medications in case of an emergency. H.

Self

administration

medication

for

students

with

asthma or other life threatening Illnesses in certain

instances may be permitted.

Parents or guardians of the

pupil will be informed in writing and sign a statement acknowledging that the district shall incur no liability 'X as a result of any injury arising from the selfadministration of medication by the pupil.

Teachers,

bus drivers and other appropriate school personnel will be given the names of students who have permission to

self administer medicine.

confidential.

Those names are to be kept

Permission is effective for the school

year for which it is granted and shall be renewed each

subseguent school year.

Legal Reference:

Oklahoma Statutes 70 ยง1-116.2 3 of 3 (J-34)

753. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 =H-5

CITIZENS

COMMENTS

Mr. David Gray, President, OCFCE AFT Local 4574, talked about his concern regarding employees' actions surrounding the November 18, 1994 ratification process of the proposed Bargaining Agreement for Classified Employees.

Mr. Mike Allen, President, OKC-AFT, talked about his concern regarding the activities surrounding the ratification vote of the classified employees' union.

Mr. David Purdy, student, Classen School of Advanced Studies, talked about his idea of changing the current designations for honors classes.

LEGAL

CITIZENS' COMMENTS

REPORT

Mr. Cleeta John Rogers, General Counsel, talked about the recently passed Workers' Compensation Laws and said that the legal department is investigating the affect those laws will have upon the district. He said in the last 60 days, 138 new workers' compensation claims have been filed against the district.

LEGAL REPORT

Mrs. Thelma R. Parks asked if the legal department has investigated the issue of using district buses and property for selling advertisement space to the business communities. She requested that General Counsel talk with persons in those states where selling advertising space has been a successful source of revenue to their districts.

Mr. Rogers said his office is trying to get approval through the State Department of Education for the selling of advertising space of district buses, however the outside appearance of the buses cannot be changed. He said it would not be possible to sell advertising on external space of district property. Mr. Leo Rise requested that the Legal Department possibility to selling stadium advertising.

look

into

the

Mr. Rogers said that is being done and perhaps a more aggressive posture should be taken. He said the oply question that has arisen on stadium advertising has been the types of advertising allowed. Mr. Rise said that the Legal Department should also check on recurring injuries to individuals regarding workers' compensation claims. Mrs. Terri Silver recommended the Legal Department also bring a policy to the Board on selling advertising space on district property prior to soliciting advertising.

SUPERINTENDENT

REPORT

Report on Bond Project Timelines by Representatives from The Benham Group

Dr. Betty G. Mason said Mr. Charles Gamble, Manager of Project Controls, and Mr. Jim Johnson, Senior Project Manager with The Benham Group will make the presentation. Messrs. Gamble and Johnson outlined each step involved in developing a timeline for bond projects and highlighted critical areas of the proposed management plan. Major topics included:

Complete documented scope of work for the project, including design and cost estimate from the A/E firm(s). Tracking through the design and construction of the project. Sign off and approval points throughout the project. 1

Timely tracking of the costs, scope of work, and progress of the construction.

SUPERINTENDENTâ&#x20AC;&#x2122;S REPORT Bond Project Timelines: Hie Benham Group

754. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 E

HM-6

SUPERINTENDENT'S REPORT (Continued)

Bond Project Timelines: The Benham Group

Expanding on the explained:

major

topics,

Messrs.

Gamble

Johnson

and

further

If the cost estimate is too high the district can either approved a revised scope with instructions to the A/E firm to make modifications to the design or approve a revised budget and identify a secondary means of funding. It is important that the Board have a baseline cost figure for comparison before the A/E firm is allowed to proceed with the final design.

Once the design is inclusive.

approved

the

scope

work

should

all

Prior to the Board approving the bid advertisement for contracts, it should be decided how to package the different portions of the work together. When the A/E completes the final design there should be a number of bid alternates in case the bids come in over budget. Using the force account would be an alternate method for bids over budget. A pre-construction meeting should be scheduled with the architect, contractors, and school administration (including the school principal). During the meeting key topics are safety, access plan, scope of work, schedule, coordination items, and staging areas should be discussed. On-site mobilization will be implemented. Following construction, inspections architectural firmware imperative.

from the

city,

owner,

aji4 i,-

The proposed software package can show how many personnel in / a specific trade will be required during different phases of the construction. If force account is used there will be a 5 to 10% savings in the mark-up. This will allow the district to maintain total control of the scope of work. The disadvantages of force account work i,s that the district assumes total responsibility for the quality pf the work including, productivity and management of the cpews, jQ]b site safety, workers' compensation, builders risk, public liability, time keeping and payroll cost.

DISCUSSION Mr. Wayne Dempsey asked about The Benham Group's philosophy of in looking at each building and the projects therein as a group and their recommendations that all things relating to that one building be done at one time; roof, floors, ceilings, HVAC, etc.

Mr. Gamble said that is their recommendation where possible, but acknowledged that there is not a single school within the district that has not had some work completed. Mr. Dempsey said The Benham Group's philosophy did not take into account the political realities of a major urban school district. For one district to have buildings with a leaking roof and another district tp have all of the roofs repaired would not work in an urban schopl district. Mr. Gamble said the current grouping of work is acceptable, but saj,d that there will need to be an on-going package for repeat costs fpr repairs to work previously completed as other types of work is undertaken in a particular building. Mr. Dempsey said he had been under the impression that architects and engineers had a responsibility to comply with codes when doing depign work. Mr. Gamble said it is the primary responsibility of the architect fp comply with code requirements when they are given certain directions. Mr. Dempsey said it was his understanding that part of The Benham Group's responsibility to look at the architectural and engineering drawings to check for code compliance.

755. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994

â&#x2013; M-7

SUPERINTENDENT'S REPORT (Continued) Mr. Gamble said to the extent The Benham Group has been able to understand the scope of the work on the drawings, they have looked for those kinds of things. The Benham Group was employed as a consultant for a number of matters and to be used on an "as needed" basis. Plans are given to The Benham Group without any scope of work other than the very generalized scope of work contained in the bond issue. They are not given specific responsibility, just sets of plans to review as appropriate. He said in the future The Benham Group will take upon themselves that a scope of work must be defined.

Mr. Dempsey asked what The Benham Group has identified regarding the scheduling of jobs that the district is not presently doing? Mr. Gamble said a formalized management interfaced plan is not being followed. There are not specific sign-offs for the 5% or 85% design on construction documents and access plans are not being prepared. At the present time the district has a "loose arrangement" without a formal structure.

Mr. Dempsey commented that with as many municipalities as the district must work in, it is difficult to try and identify each municipality's code requirements. He said the district should look closely, as a political sub-division, at adopting a uniform code for the district buildings. Regarding code issues, there is a lot subjectivity in the issues and the way they are interpreted. He said he is tired of seeing the district held hostage by code inspectors from one municipality when many municipalities are served by the district. Mrs. Thelma R. Parks asked about the question in the management plan, "Can the scope of work be done within the budget of the project and does it meet applicable code?" She asked if the management plan wasn't a little too late in light of the many projects already started or nearing completion.

Mr. Gamble said the thing a management plan would do is to address the work that is not completed. The plan cannot do anything to help resolve problems that have been brought up under construction already started. Mrs. Parks said Mr. Gamble had mentioned that it is very costly to the district when changes are made that are not in compliance with the design. She asked who defrays'the cost; the district or the architect and engineers.

Mr. Gamble said any time changes are made, the cost is affected. After the project is under construction and changes are made in the field, it generally costs more than if they are changed in the design phase. By having the sign-off points, everyone involved agrees to the scope to be undertaken, makes an estimate of the cost and identifies alternates for further safe guards. This saves time in construction and avoids cost increases during construction. If the district decides to add scope of work during construction, it would be the responsibility of the district to defray those expenses. If the changes are due to errors or omissions to the extent there is no added value to the project, the cost would be paid by the A/E or the contractor. Mrs. Parks said the management plan would only cover those schools that are not under construction. There are two new schools that will be constructed, and she is assuming the timeline and management would cover those schools. She said she also thought The Benham Group was to cover the timelines and schedules of projects already started.

Mr. Gamble said The Benham Group did not have a contract to manage, only to be consultants as needed. Mrs. Parks said the Board had been told it was necessary to have a management plan for renovation. She asked if The Benham Group would also assume the responsibility for all the schools where construction has already begun.

Bond Project Timelines: The Benham Group

755. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 -M~8 ; SUPERINTENDENT'S REPORT (Continued) Bond Project Timelines: The Benham Group

Dr. Betty G. Mason said The Benham Group would only continue to update the master plan. There is still a large number of projects yet to be done in the district and the plan will be a part of the district's management team's determination of how those projects will happen. The Benham Group itself will not be involved in the district's management team. Mrs. Parks said the district has on staff a project manager. Dr. Jack Isch, who has submitted to the Board a timeline for the projects. She said it appeared to her that the district is expending bond money for a position that is already in place. She said that the money might need to be redirected elsewhere. She said the management plan would have been helpful had it been brought to the Board earlier. Accordingly, the timeline previously presented to the Board from Dr. Isch's office is also performing some of the same functions as what was described in The Benham Group's presentation. Mrs. Parks said it appears this idea is coming to the Board a little late for the major projects.

scheduling, Mr. Gamble said if the Board is happy with the accomplishments within that schedule of the projects, the fiscal controls, and the problems encountered in the field, the Board could continue with their present method. However, Mr. Gamble said it is never too late to improve the plan and try to avoid problems that migh;t come up in the future. Mrs. Parks said based upon what the Board was given earlier, if the^g had not been interference and the project manager had been allowed to do the job, the district might not be discussing this item tonight. She said she was not sure a lot of correcting was needed.

Mr. Tom Yeargain said the project management flow diagram as presenteii by The Benham Group was very difficult to understand and would pause the projects to come in a year later. ,2,5 Mr. Gamble said the timelines used were those projected by the Service Center. If all of the activities in the management plan have not takep place prior to the construction, the timelines for those individua^L projects shown to start in the next month would need to be moved. Many of the projects shown to be completed prior to November 15 are not completed. He said there had tp be a starting point with a management plan. The net result would be the same amount of construction time perhaps less, than what is envisioned in the original dates.

Mr. Yeargain said the district has made mistakes during some of th^ construction, but could solve their own problems. He is proud of wh^t the district has completed by force account work. Mr. Gamble said in their experience force account work would only result in a 5 to 10% difference is cost. If it was different, every general contractor would self-perform all of their own work. Specialty contractors can perform the work faster and at less cost than selfperformance with less additional labor personnel. Mr. Yeargain said the force account work at Southeast High School is< la model.

Mr. Gamble said The Benham Group is not saying force account should not be used at all. A cost should be established for doing the work by force account by bidding the work as an alternate and then tracking the self-performance work against the bid. Mr. Yeargain said he was surprised at the quality of work performed fey force account at Classen and Southeast schools. He sa|d what has beep learned by mistakes using force account work will benefit other schools as work is performed later. , Mrs. Terri Silver said her understanding of the management plan is thpt it would be an aid to what the district is doing. The Benham Group is not applying to take over management of the operation, they have developed a flowchart of what they think are reasonable timelines. It might serve as a help if there are a lot of painters on staff and not

757. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 H-9

SUPERINTENDENT'S REPORT (Continued) enough electricians, that maybe the district should hire more electricians or in turn go out of the district and bid those out. Alternative bidding might take a couple of more weeks of time, but there might be contractors that could do the work for less than what the force account could do it for. The force account people could be used in other job sites and complete the jobs more quickly. She said having the roofs done all at one time was necessary for instructional purposes. At Taft Middle School the gym floor has been completed and is very nice, but the roof in that gym is on the agenda tonight for replacement of the skylights. That should have been done before the gym floor was fixed. Mrs. Silver said the management plan will help with this and prevent that type of problem in the future. She does not see the management plan as usurping anyones job, she sees it as a tool to help their job by guiding them through the process in a more efficient manner. She said it might take a little longer. After all that has been reported regarding the Oklahoma County Jail, taking a little longer is not the worst thing that could happen. Mr. Frank Kellert asked about the development of the timelines from The Benham Group. Mr. Gamble said the construction times came from the Service Center as the current projection for when that work is to occur. The Benham Group superimposed over those dates the management plan, addressing it to the earliest package under each group. The only thing The Benham Group would recommend is anything that could be made ready for bidding should be made ready at the same time for any individual school.

Mr. Kellert asked how the subject of asbestos was addressed? He said he noticed that all of the asbestos listed in the management plan is work that was performed last summer. How has the subject of asbestos been approached by The Benham Group? Mr. Gamble said there were some packages of asbestos where the design work may have already been completed. The remediation has not been done. An example is Hoover Middle School. There is an asbestos package that has not been completed as of the latest report that would definitely need to take place concurrently with the HVAC package. The management plan presented is not a "follow the number" plan, but a plan showing how items will interface. The next step is to pull the pieces of the projects together, and make the final timelines.

Mr. Kellert said there is a case of a school listed on the management plan that has neither a bond issue figure nor an anticipated timeline. He would assume there has not been a lot of talk about asbestos regarding specific monies, sites, and the order in which the work should be done. Mr. Gamble said there should be a timeline. Some of the asbestos items fall under an overall assigned number. There may be a few instances where the actual item of work was not in the schedule they were working from. This would need to be added in. Mr. Jim Johnson said not all of the asbestos remediation tasks have been identified for all of the schools at this point. That doesn't mean there won't be asbestos remediation, it just has not been identified. Mr. Kellert said it is more of a budgeting question than anything else. On the financial document provided by staff, the cost of asbestos removal has always been a negative number. Mr. Kellert asked from the stand point of timelines if anyone from the district has suggested accounting for the time it will take to get the asbestos issue out of the way, so the projects can proceed.

Mr. Gamble said that is one of the most important aspects of the management plan. What needs to be happen is to get the A/E involved in the early stages, and identify all of the potentials for asbestos. He said most of that has been done.

Bond Project Timelines: The Benham Group

758. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994

M-io; SUPERINTENDENT'S REPORT (Continued) Bond Project Timelines: The Benham Group

Mr. Kellert said if he does not find asbestos information in the document prepared by The Benham Group, he must assume they were not provided with data for that particular segment. Mr. Kellert asked if it would it be a fairly simply process to make the adjustment with the software being used.

Mr. Gamble said what is shown in the report is an initial baseline. The ongoing reports would have a progress line and as the progress lines move, so would all of the events. Mr. Dempsey commented that it was good to have a graphic display. However, from his perspective some of the problems and the problems incurred in the past and some of his greatest frustration come from the fact that he does not believe the Board exercises enough control over the entire process. He said he was a little annoyed with hearing A/E firms and contractors qualifying their answers and saying something is not their responsibility. From the very beginning he has said there is a weakness with respect to the contracts with A/E firms and with contractors. At some point the contracts should be redefined where applicable and appropriate and the firms must be willing to pay for whatever the expectations are with respect to the performance levels. That includes the front line A/E firms, the contractors, and The Benham Group. He said he was uncomfortable with consistently hearing it is npt "our job" particularly relating to codes. Some of the problems has been "no ones fault." The A/E firms do not take responsibility for not designing properly. The Benham Group says we weren't required to backcheck or back-checks were not given to us, etc. The Board has a responsibility to make sure that every thing is done, and if consultants are going to be used, they should be held accountable for a finishpjd product. The responsibility for writing the contracts belongs to tbQ Board of Education and the school district. More teeth should be put into what is being done.

Mr. Ron Bogle said he regretted not hearing the entire presentation aq he thinks the booklet was the most professional analysis of the boi|<d project to date and not inconsistent with what the Board has bepn requesting for a number of months. He thanked the Superintendent/; staff, and The Benham Grpup for providing the informatipn to the Board, Hopefully, it will give the Board better structuref with which to proceed. He said that the best contracts or plans do not deliver, its project management that delivers results. Effective, professipnaX project management that oversees the various organizations, partners, associates, designers, and others that provide services , for the district. It is through effective project management that Mr. Dempsey'p concerns are addressed. It is the project manager and that team that holds the various partners accountable for their responsibili;ties. He continues to look forward to the Board addressing in an effective way the project management of the bond projects. Mr. Leo Rise said the district was required in 1987 to prepare an asbestos management plan. With the previous consulting agreement The Benham Group had a copy of the asbestos management ; plan where all asbestos in the district was identified.

Mr. Gamble said he was not familiar with that particular document. At the time The Benham Group assisted in getting design work completed pp the asbestos abatement, the company did have some documents like Mr. Hise referred to. The problem with all kinds of reviews of buildings, is there are generally pieces of the work that are hidden. In the management plan, they have not revisited the scope of work for eaph individual school. They feel that part of the A/E contracts is to dp the design work. A part of the management plan will be making sure that those things happen and that all of the possible asbestos has been identified before final plans are completed and before constructions starts. If it is not discovered until after construction starts, thp contractor is held up and delays and added costs will be incurred. Tpiat is part of going through and using the A/E contracts jand making thpm follow the steps. It must be a team effort, you cannot enter intp construction and be adversarial. The management plan facilitates that.

759.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994

HÂŤ-ll

SUPERINTENDENT'S REPORT (Continued) Mr. Rise said one of the advantages of the force account has been in cases where an emergency exists or where it is necessary to go ahead and apply labor for improving bathrooms, for example.

Mr. Gamble said The Benham Group is not saying to not do work by force account. If it makes sense to do work by force account, that is how it should be handled. They are saying the district should utilize the design phase, to be sure all codes are in compliance and issues with the ADA are addressed. The decision can be made to go ahead and do some of the work by force account. Management personnel should be in place of manage the work crews. The current schedule requires that outside personnel will be needed and the district should make sure that field management staff are in place to get the productivity out of the personnel. Mr. Hise said Mr. Dempsey referred to the different municipalities that the district must deal with in getting various approvals. He said he finds it unique that every other subdivision of government does not run into the same problems the district is encountering. He said he is unaware of any building plans that the Board has received that does not meet BOCA code requirements, yet problems have been encountered with the City. At one particular school a City inspector required that the district install dampers in the gym because of the design of the ventilation system. The reason for this according to the BOCA code was in case of fire. The smoke would be sent outside via the chimney or Yet the city inspector forgot to analyze the fire damper system, evacuation plan. The evacuation plan requires that the doors be opened, and when the doors are opened the dampers close, so the smoke ends up in the building where the children are leaving. Mr. Hise said this was not a city code, but a City Inspector who required the dampers. Mr. Gamble said to ignore the codes is not the answer. If the inspector is making an interpretation of a code that the district believes is not in keeping with the actual code, there is an appeal process to that situation. He said he is not familiar with the particular instance Mr. Hise is referring to. In general, most of the district's buildings are very old and would have to be sprinkled if they were built as new buildings. The district is not required to bring them up to that standard, but any new work put in place is in compliance with the current code which puts the district in situations to control the smoke. The city official is your final'say. If the interpretation doesn't make sense, it should be pointed out and the city will be willing to work with the district to arrive at a solution that meets the intent of the code and that meets their interpretation or their understanding of the code. He said he has been involved with hundreds of projects all over the country and this is always the issue. The point of the management plan is that it is a very important issue that needs to be addressed as early as possible. The district should take advantage of whatever help the city is willing to give in arriving at a suitable way to solve the issue or problem. Mr. Hise said he was concerned about getting a general building permit, because there might be some additional costs.

Mr. Gamble said The Benham Group was not recommending that the district get a general building permit where is it not needed. The district must get the proper permits to construct. The problem with a permit to construct is there is not a review by the city. The city has offered to help the district with that, but that issue should be addressed early. The Benham Group has built a number of projects in Oklahoma City and the city has always been very cooperative in looking at the projects. Mr. Hise said The Benham Group stated they had used the same timelines that were available through the Service Center. One of the reasons these timelines were set was because children are in the buildings. There are several projects that cannot be done while children are in the buildings. Therefore certain projects must be scheduled while school is not in session.

Bond Project Timelines: The Benham Group

760. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 =H-12

SUPERINTENDENT'S REPORT (Continued)

Mr. Gamble said that is why they recommended a written access plan be done for each school. All of the work done inside school buildings will have the same concerns and it is imperative that an access plan be completed in advance. Mr. Hise said the Board had voted to install air conditioning in high schools and middle schools, and he assumes the management plan fits into the time schedule that was originally set. He said their scheduling shows bringing all of this project together into one group and bidding the jobs. Mr. Gamble said the Board should not necessarily follow the recommended group designations. It will be necessary to address those projects on a building by building basis. They only set up the management interface to work on a group by group basis. What happens when it is handled on a building by building basis, there may be several A/E involved in that grouping of the work. It is just a little more complicated to manage, but it works with the plan.

Mr. Hise said the Board has heard a lot of discussion regarding this particular report. He asked that all the comments be contained in the minutes so the Board can come back to them and look at the plan, and then see where they need to go. Dr. Betty G. Mason thanked Messrs. Gamble and Johnson for their presentation. She also thanked the Board for the time they gave to this issue. She said it was an extremely important discussion and all of the questions raised have been pertinent and relevant and should give qa clear picture of where the district is wanting to go. She said agrees with Mrs. Parks' comments that this is something that sh,ould hayg happened a long time ago. There has always been discussion ^bout th^ fact that a master plan was needed. Staff expects to use the plan to give direction to what will be done with the bond issue.

Dr. Mason the introduced Mr. Nick Kelly to present a financial report which will interface with The Benham Group's report. q,. RECESS

RECESS

Mr. Leo Hise called a short recess at 8:47 p.m. at 9:00 p.m. Bond Issue Financial Status Report: Nick Kelly

The meeting reconvened t

Bond Issue Financial Status Report Presenter:

Mr. Nick Kelly, Director, Budget and Financial Management Division

Mr. Nick Kelly presented a comprehensive financial report on Propositipp 1 of the bond issue. He said all of the current estimates and timeline^ has been provided by Dr. Jack Isch, Executive Director, Managemen;t Operations and his staff and are current as of November 15. The report assumed a 4.5% interest rate as in Proposition 2 and the same assumption that all bond related revenue such as interest will be dedicated to bond related projects. There is a potential need for approximately $3 Million to complete all bond related projects. There is more than enough money available to complete the original bond issue, and those projects will be completed. The additional funding will be for needs related to the bond issue, which may need to be accomplished through some other means. What is being presented is actually a long-term capitol and facilities plan, which the district needs as it heads intp the next century. , Mr. Kelly said no matter how the bond issue is viewed, there are three major factors which are driving the need for additional planning. 1) heating and air conditioning, including the expansion of the scope of work to include middle and high school gymnasiums; 2) new school

761. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994

SUPERINTENDENT'S REPORT (Continued) construction has had an expanded scope of work due to increased enrollment projections; and 3) new and newly renovated schools with furniture and equipment needs that have exceeded what was anticipated in the bond issue. Those three items are the key factors in the costs. Air conditioning the schools takes up the major portion of the money and is the single most important aspect of the bond issue. This is also the area the district can least afford to change. There is more flexibility in the scope of work of some of the relatively minor cost areas.

There are three major sources of revenue for the bond project revenue. 1) bond proceeds; 2) interest money; and 3) O G & E rebate money. The revenue projections are based on the best current information on the timelines and the cost. All of the projected $88.5 Million in revenue is not available now. Both the interest income and 0 G & E money will come into the district over an extended period of time with the interest estimate dependent upon the timing and the cost of the projects. Without some type of other action the district would run out of money at approximately June, 1997. This will not happen, as corrective action will be taken to deal with that situation.

There are three ways to deal with the need for approximately $3 Million in additional funds. One would be to cut back on the scope of work for some projects. What is being recommending is a comprehensive plan which looks at all costs associated with all projects, essentially the presentation just heard from The Benham Group. Secondly, would be to add funding from another source, such as interest from the sinking fund and money from the building fund levy. These are the two most logical areas. Interest from the sinking fund is bond related and would not exist if there was not a bond issue. The disadvantage of this is that this is money that otherwise may have been able to use for one time expenses. A Board resolution would be needed to direct the sinking fund interest to the bond fund. It now goes to the general fund. In past years this has been very minimal because there has been hardly any money in the sinking fund. Using the building fund money is also a logical extension of the bond issue. It has the obvious disadvantage that the money could have been used for other maintenance purposes. However, as the bond issue will help to reduce maintenance costs, it is believed this is a feasible use of those funds. The third option would be a combination of the first two options. â&#x20AC;˘x. In preparation for upcoming fiscal responsibilities, Mr. Kelly recommended the Board declare in the near future, its intent to credit the sinking fund interest to the bond fund and commit to a plan which draws on the building fund supplementing the bond fund as needed until all related projects are completed. The numbers in tonight's report will likely change over the course of the next three years. Changes in the timelines and estimates are going to change the bottom line. He said he did not want to down-play the significance of the numbers, but is very important now that there is a mechanism for tracking the progress against the plan, and more important than the specific numbers right now is that we know where we are and can tell where the district is going. Mr. Kelly said he will come back to the Board on a monthly basis with updates of the financial report.

Mr. Kelly assured the Board that the bond issue is not being done in isolation from the district's operating budget. The bond issue will have a profound impact on the operating budget and as mentioned in the first part of the report, this is a comprehensive capitol plan. He hopes to bring to the Board a long-term financial plan for the entire district which will give the Board the information they need to make informed decisions regarding the capitol and operating needs of the district with a multi-year perspective.

Bond Issue Financial Status Repott: Nick Kelly

/< 762. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994

M-14:

SUPERINTENDENT'S REPORT (Continued)

Bond Issue Financial Status Nick Kelly

DISCUSSION Mr. Ron Bogle said about two months ago he stated in a Board meeting that he would not vote on any bond projects until knew he where the district stood on the overall budget. About three weeks after that a document was presented to the Board that outlined on a project by project basis, the current status of cost on each school. On the last page of that document it showed a $5.6 Million deficit for the bond projects. Now, three weeks later the Board is brought another document that shows a $3 Million projected deficit. Mr. Bogle asked how and where the $2.6 Million savings was found in three weeks.

Mr. Kelly said the document that went to the Board three weeks ago included only the bond issue proceeds and the anticipated construction costs. The two major changes that occurred were 1) the timelines helped to determine how much interest income the district would receive; 2.) some of the furniture and equipment needs were integrated into this report which weren't specifically called for in Proposition 2. In addition, the report did not take into account the interest revenue and the 0 G & E rebate funds. The difference was comparing bond funds only versus construction with total funds versus construction, furniture and equipment. Mr. Bogle said there is a correction to what Mr. Kelly just said, the earlier report it did show the O G & E rebate funds.

Mr. Kelly revenue.

said

then

the

interest would be ithe

only ,

difference

Mr. Bogle said his concern is that kind of variation in reporting go^s back to some of the other problems that have been encountered in finance reporting when there is $2.5 Million difference in information the Board is given, there must be explanations of how to understand why there is that big of a difference. It causes uncertainty, confusion, and contributes to a lack of credibility from the staff when the Board i^ given such information without information. Mr. Bogle said he is still uncertain as to how you go from $5.6 Million in one report down to $3 Million in another. He said he is concerned,about that and would be interested in some additional information addressing that.

Mr. Bogle said another concerii is the projected deficit, be it $5.6 Million or $3 Million. He asked how much of that is already committed and/or spent and how much of it is projected? He said it appears that the opportunities would lie in those areas where it is projected, and the information can help the Board evaluate cutting the budget. Secondly, he said he would like to have a more clearly articulated analysis of those projects that were not in the original bond project. He said Mr. Kelly's report contained a narrative description in the front of the report, but it would be helpful for the Board to see, in order to make the decisions they are being asked to make, specific items that were not in the original bond issue and their costs. The Board could go back and re-evaluate those and in those cases where the Board was not given an opportunity to vote for those, they should ba identified and brought back to the Board for a vote so that the expenditures can officially and formally be approved. He cited ac examples, the two elementary schools which he believes should be brough;t back for a formal vote because the minutes show the Board never officially and formally voted for those significant increases. Mr. Kelly said to answer the first part of Mr. Bogle's question, would be able to provide a crosswalk between the $5.6 Million and the $3 Million which should give some level of comfort that those numbers are really consistent. Regarding projected versus actual expenditures, there is about 2/3 of the bond issue remaining to be spent. He said he would also provide the Board a list of items that were not specifically called for in the original bond issue. i

763. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994

M-15 SUPERINTENDENT'S REPORT (Continued) For clarification, Mr. Hise said he was going to ask the Superintendent, after reading this report, to have on the agenda during the first part of December, the three specific items, plus other things that have been put into the various buildings that were not on the original bond issue, which Mr. Bogle alluded to in his last statement. He said this needs to be done so the Board can set priorities. What were the initial requirements of the bond issue; what scope of work does the Board wish to change; and how much of a priority does the Board want to put on those changes in the scope of work are important for the Board to look at as soon as possible. Mrs. Thelma R. Parks said she did not know of any project that has been brought to the Board that has been on target and has not exceeded the amount of money that has been allocated. She said she did not think the Board voted on any of it. It was simply brought back because it had to be done. Now the Board is asking some other kinds of things. Mrs. Parks said if the Board was going to be fair, it should be concerned about all of the money that is spent because there is not a project yet that has not exceeded the amount of money that was allowed in the proposition. She said the Board should be mindful of that.

Mr. Frank Kellert said Mr. Kelly's report refers to asbestos removal on Page 5. He said it appears at this point the district has spent $226,000. It was not budgeted as a line item; it has not appeared on timelines of other projects; and he did not find it listed on any of the projects except for money that has already been spent. In each case it is noted that it has gone over budget by a designated amount. Mr. Kellert said it appears the district knows asbestos exists, but the planning for it is financially accounted for in this document.

Mr. Kelly said his understanding is that asbestos removal was accounted for in the overall estimates for heat and air. It is only when expenditures occur that it can be tracked to the individual school. Mr. Kellert asked what was the overall sum. accounting for the asbestos work?

Where is the district

Dr. Isch said it was included when the heat and air was figured. For example, at Capitol Hill High School, he added $100,000 to the total heat and air figure for asbestos, but only in the heat and air total figures and not as a separate line item. As it is being reported, it comes back as a separate line item. Mr. Kellert said the perception from the public is that every time asbestos in encountered it is a surprise. That is what's said when a project is slowed down or is over budget. He said there should not be a reason to be surprised with asbestos. Mr. Kellert asked if there is something in Dr. Isch's document that states the amount set aside for total asbestos for the bond projects so that the Board will know when that amount is reached, there will be an end to the money set aside for asbestos. Dr. Isch said he could provide that number for the Board.

Mr. Bogle asked when the federal government regulated that all schools should be inspected for asbestos (AHERA Regulations), if the Oklahoma City Public Schools were in compliance with that regulation? Dr. Isch said they were. Mr. Bogle said it is his understanding that Dr. Isch was the Director of those programs for the Oklahoma City Public Schools. Dr. Isch said he was. Mr. Bogle asked if Dr. Isch was in charge of inspection of the schools for asbestos and if all buildings were inspected for asbestos, why wouldn't those documents be available as guides in terms of estimating the cost for removal? He said he had heard a figure of $70 Million to remove asbestos from the schools. i Mr. Bogle said this is something that has been asked from the very beginning, "Why isn't asbestos removal included in the bond project?" and "Were documents available to show where the asbestos was located in all schools?" Dr. Isch said that information was available. Dr. Isch

Bond Issue Financial Status Report: Nick Kelly

764. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994

M-16 SUPERINTENDENT'S REPORT (Continued) Bond Issue Financial Status Report: Nick Kelly

said if Mr. Bogle was referring to just asbestos removal in schools, $70 Million might be a good figure. However, in the design of the heat and air systems they are closing tunnels, where most of the asbestos cost is. They are piping overhead in places where it is feasible. In some schools the tunnels are clean and will be used to run pipes between buildings and to other areas where possible. For total asbestos removal within the district, the figure of $70 Million would be a good figure. Dr. Isch said they avoid having to remove that asbestos by designing around the asbestos, rather than designing into the asbestos. There have been complications. All A/E firms were provided a copy of the asbestos plan for every school they were associated with. When the contractors signed their contracts, they also signed a document that stated they had a copy of the asbestos plan, when in fact they did not. That has been corrected and steps taken to make sure an inspection is made by the contractors and with a written plan placed on file at the Department of Labor. Dr. Isch said in his opinion, corrections have been made to what he thought was being done properly through the A/E firms, but in fact was not.

Mr. Bogle said the Nichols Hills Elementary School was delayed for a full year due to the discovery of asbestos. He asked why the AHERA inspection document did not provide the basis for understanding the asbestos problem in that school would take a full year to correct. Dr. Isch said the big difference was in the analysis of the floor ti|e which was inspected in 1987 or 1988. Water standing on tile caused i,t to deteriorate and become friable. That happened between 1988 .and 1994. Although it is subjective as to whether the tile is actually friable gr not, there is not a test that can be taken to the lab., , o,

Mr. Bogle asked if it was the asbestos in Nichols Hills, Elementary that postponed the opening of that school for a full year? ,3,, .J.â&#x20AC;&#x2122;l ;

Dr. Isch said that was the major cause. In turn, that delayed the A^E getting into the building to do their work. I

Mr. Dempsey commended Mr. Kelly for his report saying it was very understandable and clear. One thing continues to bother him. Mr. Kel^y indicates that some of the reasons for our problems have to do with the fact that the district has expanded heat and air to cover gymnasiums. Mr. Dempsey said he has heard that statement made before and wanted to state on the record that he takes exception to that because it is not his belief that the Board ever said not to include heat arid air 4n gymnasiums. The Board always assumed when they talked about air conditioning schools, they talked about air conditioning gymnasiums as well. They were never separated out. Every time staff continues to bring that issue up he feels it necessary to state again, at least with respect to the propositions or putting propositions on the ballot that he voted on and the projects to be done, he had always assumed heat and air of gymnasiums was an ordinary part of heat and air in an entire school building. Mr. Dempsey said he liked the figures presented tonight a lot better than the figures previously presented, in terms of the amount of projected overages in expenditures. Mr. Dempsey asked if any thought had been given to any major design changes with respect to how building will be air conditioned in an effort to bring the projections back in line? /5

Dr. Mason said that is under discussion, without any definitive action taken as yet, A recommendation will be brought to the Board to reduce some of the costs. Mr. Dempsey said we should use the best minds in the district and thie consultants to see if there are alternative methods for air conditioning, particularly in elementary schools, that would affect some cost savings. Once again, he said he felt the financial report was a job well done. i < Mr. Bogle asked i*f the school district employed an internal auditor fof the district? Mr. Rise said the district has an intesrnal auditor on staff. Mr. Bogle asked if the internal auditor also reviewed the bo;nd expenditures, etc. Mr. Hise said the auditor had not been doing that,. The auditor has been work on other areas of internal auditing.

765.

/ 7.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994

Mâ&#x20AC;&#x153;17 SUPERINTENDENT'S REPORT (Continued) For the record, Mr. Bogle said he wanted to express his concern. Bond money is no different than any other money in the district and we should be sure that the district receives the benefit of an internal audit on the bond numbers, just as any other numbers for which the Board is responsible. He encouraged the Superintendent to attempt to find a way to bring the internal auditor into this process.

Mr. Hise said he agreed. The internal auditor works for Board Related Services and that is certainly something that can be looked at. Mr. Hise expressed concern with the other functions performed by the auditor the Board may need to look a little further. Mr. Bogle asked when the Board could expect the next step in the process of bringing information to the Board so they can make informed decisions about the bond projects. He said the Board needs additional information before a decision can be made on how the bond projects will be brought in line with costs.

Mr. Hise said he had asked the Superintendent to bring back the various changes in scopes of work for the December 5 meeting.

Dr. Betty G. Mason said they would like to bring that back at the December 5 meeting, but the holiday break may preclude that happening until the Board meeting of December 12. She said staff intended to bring the Board a resolution on what has been addressed during tonight's presentation, asking the Board to make an up front firm decision regarding what they would like done to adjust the expenditures. Along with that and the issues given tonight. Dr. Mason said it may take a little more time. She said she was sure the Board would not want to address a resolution until they have the answers for the other items asked about tonight. Dr. Mason said by the second Board meeting in December, staff should bring the Board a complete package. Mr. Hise asked the Board is that was satisfactory. Also, he asked that Mr. Darrel Shepard, Executive Director, Board Related Services, bring the Board a breakdown report on what may be expected from the internal auditor. COMMENTS

'X Dr. Mason thanked Mr. Nick Kelly for his financial report and again thanked the Board for the attention they gave to the report. She said staff is working to improve what is being done with the Board on the bond projects. Dr. Mason said she would like to end the Superintendent's Report by reporting to the Board that the Douglass High School Trojan Football Team, who has won 8 games and lost 4 has made it to the State SemiFinals. They will be playing Broken Bow at 2:00 p.m., November 26 at Southeastern State University in Durant. Dr. Mason said the State has completed its pre-season basketball rankings and several of the Oklahoma City District schools are ranked very well. The district's top boys teams are John Marshall, ranked No. 1 in 4A; Northwest Classen is ranked No. 4 in 5A; Star Spencer is ranked No. 4 in 4A; Douglass is ranked No. 9 in 4A; and Northeast No. 11 in 4A. The district has also been successful in getting two of the girls basketball teams in the State's top ranking; Douglass ranked No. 8 in 4A and Star Spencer ranked 15 in 4A. She pointed out that the basketball rankings are for all high schools in the State of Oklahoma which makes the rankings significant.

Mr. Hise said he attended the basketball playoff and Star Spencer is outstanding. He said this year is going to be one of the most exciting basketball seasons the district has had. Mr. Hise said Mr. Eddie Griffin, Administrator, Athletics, deserves a lot of plaudits for the work he is doing with the athletic programs for the district. ; Mrs. Parks said there was an unusual number of principals in the audience tonight and noted they had left the meeting. Dr. Mason said the came to hear the presentation regarding the bond timelines. Mrs. Parks said she hoped the principals would come back for other Board meetings.

Bond Issue Financial Status Report: Nick Kelly

766. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 M-18

PERSONNEL, R. #107^

APPROVAL OF PhSRSCNNtaL f PKSSSJLl., AND ENCUMBRANCES

MOTION: SECOND:

PAYROLL,

AND

ENCUMBRANCES

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mrs. Thelma R. Parks asked why the two persons on the personnel report who were hired in September are just now coming to, the Board for approval.

Mr. Vern Moore, Assistant Superintendent, said he did not have information on these particular individuals, but sometimes it is a matter of making sure all of the certification items are in place. The Personnel Department must wait until all of that information is in place before the individuals are placed on the agenda. Mrs. Parks asked about a list of administrators who were pursuing certification and whether they had met that certification.

Mr. Moore said he had received a report from Mrs. Harkins, Director, Personnel Department, indicating that all those individuals have met the requirements. Mrs. Parks asked about an elementary assistant principal. Mr. Moore said the elementary assistant principal has also met the requirements. Regarding encumbrances, Mrs. Parks had several questions that were responded to by Mr. Belphry Dean, Manager of Purchasing. The encumbrances questioned were 22-6504525, 11-9504587, 11-9504664, 119504702, 11-9504809, and 31-9504824. On encumbrance 11-9504946 Trinity Baptist Church, Mrs. Parks asked if that was payment for an in-kind service or if it would be a monthly assessment. Mr. Dean said the payment was for utilities.

Mr. Leo Hise said it was his belief that the payment to Trinity Baptist had been previously approved by the Board. Mrs. Parks said the Boar(i approved a $5,000 payment last month which was to have been for an in^ kind service, because the church was not charging the district for the use of their building. The $5,000 payment was made in good faith to the church. She asked if this encumbrance was the same kind of good faith payment, whether a bill had been sent to the district, or if it was for utilities that the district has used. Mr. Dean said this encumbrance was a reimbursement to the church for a partial months use of the utilities. Mrs. Parks said next month it may be the same thing. jj,

o;r.

767 MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994

M-19

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) 1.

Personnel Report

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (31-9504517 through 11-9504952) written during the period 11/02/94 through 11/15/94. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue

CERTIFICATE INTERNAL AUDITOR

This is to certify that I have received the attached encumbrance list, P.O. # 9504517 to 9504952, from the Encumbrance Clerk. I have made a random testing of the following items; action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws. Edward Romero

Internal Auditor

Date

9-1-94

Taft Math Teacher

Putnam Heights .5 KDG Teacher

Owens, Iva

Underwood, Carol

10-28-94

10-27-94

10-19-94

10-31-94

10-27-94

10-24-94

10-27-94

Transportation Bus Driver

Johnson Pre-KDG Asst

John Marshall Special Ed Asst

Pierce .5 Pre-KDG Asst

Buchanan .5 Bilingual Asst

Transportation Bus Driver

Custodial Services 10-26-94 Relief Custodial U irker

Arnold, Steven

Black, Clayton

Blue, Charlotte

Clements, Tyra

Davis, Roxanne

Duarte, Blanca

Grayson, Harsha

Green,Jr., Lawrence

SUPPORT:

10-24-94

F i11more .5 KDG Teacher

Corny, Renee

11-3-94

9-19-94

EPFEGTIVE DATE

Emerson English Teacher

ASSIGNMENT

Christ, Belinda

CERTIFIED:

NAME

163-03 $11,403

105-02 $5,303

103-01 $3,960

104-01 $4,040

106-04 $8,159

104-01 $8,080

105-02 $5,303

01-03 $11,702

01-05 $22,005

01-03 $12,090

01-03 $21,725

MIMML SCHEMJLE/STEP/LANE

SALARY

Pierce Class Size Asst

Spencer .75 Custodian Moon Special Ed Asst

Transportation Bus Driver

Telstar Class Size Asst Eugene Field Class Size Asst

Transportation Bus Driver

Douglass Special Ed Asst

Kelley, Lafayette

Laskey, Ladonna Lee, Jack Patchen, Joby

Prill, Garry Robertson, Joe

Valeri, Manuel

Britton .25 Custodian

Classen .5 Counselor's Sec r

Transportation Bus Driver

stand Uatie EDK Asst

ed):

ASSlGNMEirr

Islas, Alma

Jones, Hope

Hazelrigg, Tarnn)

Haysi ip, Frank

Hall, R Louise

SUPPORT (contira

NAME

PERSONNEL EMPLOYMENTS

101-01 $7,813

105-02 $5,303 10-31-94

101-01 $8,787

105-02 $5,303

106-01 $7,890

158-01 $8,333

101-01 $7,813

158-01 $2,777

120-01 $4,214

105-02 $5,303

101-01 $7,813

11-4-94

ANNUM.

SCHEDULE/STEP/LAME

SALARY

11-3-94

10-31-94

11-4-94

10-27-94

10-31-94

10-24-94

10-25-94

10-28-94

10-10-94

EFFECTIVE DATE

e: 0 CL

0 ft H-

o n m

a M z o

K 50 o

•0

*0 M 50 m O &: z n

inii

rs» o

z §M gn 50

•fl

0 o

s g

» M

•0

n 0)

<1 cn 00

■<

ASSIGNMENT

101-02 $7,813 106-01 $7,890

10-31-94

Garden Oaks Special Ed Asst

Woody, Donald

SCHEDOLE/STEP/LAME

SALARY ' juniUAL''

Lee Class Size Asst

EFFECTIVE DATE

Whitley, Bertha

SUPPORT (continual:):

NAME

PERSONNEL EMPLOYMENTS ASSIGNMENT

EFFECTIVE DATE ANMUAL

SCHEDULE/STEP/LAME

SALARY

o o 0 (+ p0 0 o Oi

o n

n o

K §

co o s n r

•0

r\>

□c

to to iP*

n g

§ £

» n

•*1

a n

cr> to

11- 1-94

11-14-94

Rogers Physical Ed Teach^i

Accounting Svcs Payroll Supervise

Thomason, Mary

Bodine Class Size Asst

Smith, Charles

RETIREMENTS:

HcGowen, Kimberl)

6-3-94

10- 7-94

Transportation Bus Driver

Morgan, Clifton

ELIMINATION OF PISITION:

10-7-94

EFFECTIVE DATE

Transportation Bus Driver

ASSIGNMENT

Johnson, Ronald

DISMISSALS:

NAME SCHEDULE/STEP/LANE

ANNUAL

SALARY NAME

PERSONNEL TERMINATIONS ASSIGNMENT

EFFECTIVE DATE ANNUAL

SCHEDULE/STEP/LANE

SALARY

o o 0 r* H$3 c: (D O*

o M IO

n o

โ ขu K ยง

K O &: a n

linn"

ISJ N

to to It*

n ยง n z

Z o o

S n

s H z c F3 n

771. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 M-23

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

PROFESSIONAL-TECHNICAL:

Robertson, Donna

Accounting Services Payroll Supervisor

1-17-95

Baroomand, Kelly

Lee Elementary School Special Ed Teacher

11-4-94

Bradford, Bethany

Capitol Hill Elementary School Second Grade Teacher

11-18-94

Foss, Ginger

Pannelee Elementary School First Grade Teacher

11-18-94

Sloss III, Curley

Alternative Middle School Math Teacher

11-3-94

Smith, Bridgett

Jefferson Middle School Math Teacher

11-7-94

Bell, Earnestine

Moon Middle School .5 Custodian

10-31-94

Blakes, Katherine

Parker Elementary School Custodial Worker

10-28-94

Burnett, Delta

Pupil Transportation Bus Driver

10-14-94

Ellis, Jr., Charles

Pupil Transportation Bus Driver

10-14-94

Gray, Terry

Pupil Transportation Bus Driver

11-1-94

Landsberger, Donna

Hayes Elementary School Class Size Assistant

11-4-94

Lopez, Juan

Parmelee Elementary School Bilingual Assistant

11-14-94

McDaniels, Rodney

Rockwood Elementary School Class Size Assistant

10-19-94

CERTIFIED:

SUPPORT:

.y :â&#x20AC;¢

772. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 M-24

PERSONNEL^ PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued): Medina, Mariaelena

Shields Heights Elementary School Bilingual Assistant

11-15-94

Montantes, Patricia

Pierce Elementary School Bilingual Assistant

10-19-94

Paras, Tetsuko

Southern Hills Elementary School Kitchen Assistant

5-13-94

Parks, Rosalind

Pupil Transportation Bus Driver

10-28-94

Piralla, Maria

Douglass High School Bilingual Assistant

11-4-94

Smith, Gerald

Hayes Elementary School Custodial Floorman

10-26-94

Townsel, Marcellus

Pupil Transportation Bus Driver

10-31-94

773. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 M-25â&#x20AC;&#x2122;

PURCHASING

AND

GENERAL

BUSINESS

Prior to the motion, Mr. Leo Hise said that Item F was to be deleted from consideration. MOTION: SECOND:

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, B, AND C, WITH ITEMS D, E AND G TO BE VOTED ON SEPARATELY. ITEM F IS TO BE DELETED.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

R. #108 APPROVAL OF PURCHASING AND GENERAL BUSINESS

aye aye aye

Kellert, Dempsey, Yeargain,

MOTION CARRIED 7-0. DISCUSSION Mr. Ron Bogle said consistent with the position he took several months ago, he will not be voting on bond issue projects until the Board knows exactly the status of the budget for these items. He said for the Board to continue to vote approving Bond expenditures is not consistent with their financial responsibilities to the district. Mr. Tom Yeargain asked about Item A. Mr. Belphry Dean said this was for devices to connect televisions and VCR combinations in Chapter 1 classrooms. Mr. Yeargain asked why the Chapter 1 schools in his district were not receiving these devices. Mr. Dean said Chapter 1 makes the decision of who receives equipment. Mr. Vern Moore, Assistant Superintendent, Special Services Division, He said the Chapter 1 office works closely with the building administrators regarding Chapter 1 projects, material and equipment with many of the requests coming from building administrators. Mr. Moore said he did not have the backup information showing why certain schools were not involved, but it is usually a result of a decision'made by the building principal.

Regarding Item C, Mrs. Thelma R. Parks asked about the instructional computer network design and installation. Dr. George Kimball, Director, PRIS, said schools were Chapter 1 school-wide sites and each site had a Chapter 1 computer that is integrated into the Bond issue purchase of computers in a coordinated effort. The four sites listed in this agenda are to receive cabling for the computer network. With the schools being school-wide sites. Chapter 1 could provide the cabling. Mrs. Parks asked about the instructional computer. Dr. Kimball said the recommendation was for an entire network, the same design that is being purchased for other schools, which enables the students to work individually at a computer. For clarification on Item B, Mr. Leo Hise noted that the $11,356 charged to the general fund would be reimbursed through Carl Perkins (vocational grant). A.

Instructional Material (Kindergarten Students)

and

Equipment:

For

Use

Chapter

Approval to purchase instructional material and equipment for use by Chapter 1 (kindergarten students) at 22 schools from InterRom Corporation. This expenditure, in the amount of $28,556.00, is to be charged to account 523-511-1000-650-439-1020-000-069 and has been approved on our Federal Educational Grant and/or Programs.

Instructional Material: Chaptc 1

774, MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 M-26

PURCHASING AND GENERAL BUSINESS (Continued)

Apple Computer Equipment: Elementary School

Apple Conputer Equipt: Southeast H.S. & Adams Elem.

For Use At Southeast High and Adams

Approval to purchase computer equipment in the amount of $95,303 for use at Southeast High School and Adams Elementary School from Apple Computer (cost based on manufacturer's prices).

These purchases are to be charged to the following accounts and have been approved on our Federal Educational Grants and/or Programs. (Carl Perkins funds and Chapter 1 funds)

11,356.00 83,947.00 95,303.00

511-421-1000-610-317-8530-000-000 523-511-1000-740-429-1040-000-069 TOTAL Instructional Computer Networks

Instructional Ccmputer Network: Chapter 1

For Four Chapter 1 Schools

Approval to purchase an Instructional Computer Network Design and Installation for four Chapter 1 Schools (Adams, Pierce, Shidler and Stand Watie) from Trans-Tel Central, Inc., who submitted the low quotation (9 mailed - 2 returned). This expenditure, in the total amount of $42,296.00, is to be charged to account 523-511-1000-430429-1050-000-069 and has been approved on our Federal Educational Grant and/or Programs.

(ITEMS D - G RELATE TO BOND PROJECTS) Vote on Item D

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr,

Kellert, Dempsey, Yeargain,

8cye

aye aye Z'>

MOTION CARRIED 7-0. DISCUSSION Regarding Mr. Bogle's concern on spending Bond monies before an accurate accounting of the Bond budget, Mrs. Silver said this item comes from Proposition 2 and the Board has received an accounting that shows the expenditures to be within the guidelines. Mr. Bogle asked if the $35,000 was within the budget for this particular item.

Mr. Kimball said it was. All elementary, computer bids came in under budget.

middle

and high

schools

Mr. Bogle said on these items, it would be helpful if the agenda item contained information as to whether the item was below, above, or at budget. Mr. Leo Hise said that information should at least be in the backup information the Board receives if it is not listed on the actual agenda item. Mr. Frank Kellert said for a short period of time the Board received that information. Regarding Item D, Mr. Kellert asked for clarification on how the schools opted to stay within their budget. Dr. Kimball said the decision was made during the preliminary planning as they met wiih each individual building administrator. The building administrator made the decision of how important the audio-visual equipment was and chose to waive another piece of equipment.

775. minutes of the regular meeting of NOVEMBER 21, 1994

M-27

PURCHASING AND GENERAL BUSINESS (Continued)

Audio-Visual Equipment Schools

(Multimedia);

For Use At 13 Elementary

Approval to purchase audio-visual equipment (Multimedia) for use at 13 elementary schools from Schoolhouse Audio-Visual who submitted the low quotation on specifications and/or general conditions (7 mailed - 4 returned). This expenditure, in the total amount of $35,642.75, is to be charged to Bond Fund account 531117-2225-740-000-0000-000-000.

Audio-Visual Equipment: Various Schools

Vote on Item E ROLL CALL

Mr. Mrs. Mrs. Mr.

no aye aye aye

Bogle, Silver, Parks, Hise,

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 6 aye, 1 no.

Change Order #4; Metal, Inc

Taft Middle School

(Southwestern Roofing and

Approval of Change Order #4 (adding four barrel vaulted skylights at Taft Middle School) resulting in an additional cost in the contract with Southwestern Roofing and Metal Inc., for Taft Middle School. Part of- tho The total roofing package included Northeast, Taft, Monroe, Grant, Douglass and John Marshall reroofing project^ package.

Original Cost

$ 1,459,899.00

Total Contract with Change Orders 1,2,3 Cost of Change Order # 4 (NEW) Total Contract Sum with Change Order 4

$ 1,466,720.70 14,843.00 $ 1,481,563.70

Total Change Order cost is less than 10% maximum allowable on this project package. ' DISCUSSION Dr. Jack Isch said Item E included the roofs for Northeast High School, Taft Middle School, Monroe Elementary School , U. S. Grant High School, Douglass High School and John Marshall High School. Mrs. Parks asked the difference between Change Orders 1, 2 and 3. Dr. Isch said it would be the difference between $466,000 and $459,000 which would total $7,000.

Mr. Leo Hise said that would be seven schools with a cost overrun of about $21,000 over the original estimate. Mr. Frank Kellert asked if the change order was within the same scope of work. Dr. Isch said it is not a change in scope. The original plan was to use the existing skylights. The skylights had been patched but are now rusted and deteriorated beyond use. Mrs. Thelma R. Parks asked for the reason for deleting Item F. Hise said it was requested that the item be pulled for a information.

Mr. Leo lack of

Change-Order #4: Taft Middle Schl. Roofing Project

< J

776. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 ■M-28

PURCHASING AND GENERAL BUSINESS (Continued) Vote on Item G R. #104 MOTION FAILED Increase Scope of Work: Rogers Middle School

ROLL CJkLL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

no no aye no

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

no aye aye

MOTION FAILED 3 aye, 4 no. G.

Increase Scope of Work For Roof:

Rogers Middle School

Consideration to increase the bond issue scope of work for roofs to include recoating and repairing the roof at Rogers Middle School. (Roof repair for Rogers was not included in the original scope of work.) Total increase is estimated to be $162,330.00.

DISCUSSION

Mr. Leo Hise said that Item G would increase the scope of work and was not in the original bond issue. Mrs. Thelma R. Parks asked what was involved that this particular school would need roof repair. She said surely the Board was not passing an item that really needed to be done on the bond issue.

Dr. Jack Isch said when he did the original bond project survey 18 months ago, he did not think the roof would need to be repaired and was not a part of the resolution. Now, there are several areas that need repairs. It probably needs to be recoated and masonry work has been located just beneath the ceiling that also needs repair.

Mrs. Parks asked what kind of impact would the school experience if the roof was not repaired or recOated. She asked how a bond issue item could be passed up which deals with the roof and ceiling of a school. She said all kinds of money are being spent on other things. If this is something that needs to be done, and roofs and ceilings are a part of the bond issue, how could this be passed up and not approved. She said the wording of the agenda item is misleading. The agenda item says "request consideration" and all other items that are submitted reads "request approval." She asked who wrote the agenda item to where it would be written a little different than the rest of the items. Dr. Betty G. Mason said this item was placed on the agenda in this language because of what staff continues to hear at the Board table. It speaks to the Board having the opportunity to make a decision as to whether or not they want to add another piece of work to the Bond issue since this was not in the original plan. Dr. Mason said the desire with the agenda item was to only allow what is happening now; for the Board to discuss and be clear on what they were voting for. She said as this agenda item was discussed, it was thought this item would be the kind of thing that would not go undone but would be given consideration after more information is received on how to address items where funds were not allocated. Mrs. Parks said she suggests this item return to the Board. She said she knew that each Board member supported the bond issue and that Proposition 1 did involve renovation which includes ceilings and roofs. She said she could not believe think that this Board would approve some things that are in the Bond issue and then not approve others when sh© continually sees additional money added to other projects. Yet, she knows that the Board has the right to vote their conscience. This 1§ for the children at Rogers Middle School where there is a roof that needs to be repaired and there has been $30,000 to $40,000 spent for a chimney that has.nothing to do with the health and welfare of children.

777 MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 â&#x2013; M-29

PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Leo Hise said the item would be brought back for further clarification. One of the problems with this particular item is that it changes the scope of work. He has asked the Superintendent to bring back a list of those things that were not in the original scope of work so the Board could set priorities and stay within reasonable bounds of meeting the requirements that were specified in the bond issue and then set priorities for other things the Board will find which require changes in the scope of work. Mrs. Parks said on Item E, the Board is talking about voting for $14,000 for skylights at Taft Middle School that were not a part of the scope of work. Mrs. Parks asked Dr. Isch if the skylights were being added or were they originally at Taft Middle School. Dr. Isch said the skylights were replacements.

Mrs. Parks said every time there are schools in certain sections of the city, the language is always a little different. The Board should be concerned about the welfare of the children and the roof. Mrs. Parks requested that this agenda item be brought back, because if the Board is saying that the propositions or the renovations and repairs of this building are necessary at Rogers, she cannot believe the Board would not approve it.

Mr. Wayne Dempsey said he would not have thought this Board would do what they have just done. He said about a month ago the Board talked about funds being used to make sure that repairs were made at schools before funds were taken and placed elsewhere. He said this item would add to the scope of work at Rogers Middle School, but the Board also knows that the estimates and the actual construction costs came in with a balance of over $300,000 in the first HVAC project that was done. He said there was $300,000 plus unallocated at Rogers that was not used. Secondly, there are thousands of dollars being invested in an HVAC and rewiring project in that building. Why would that project be done in a building where the Board now knows the roof leaks and will destroy some of the work which is now being done. Thirdly, the Board is sending the wrong message to northeast Oklahoma City when this kind of thing is done. He has said no matter what it took at any building within the district to make the building right, he would support it. He cannot believe the Board would sit and vote against reroofing a school when it is known that the school needs 'X a roof. Mr. Ron Bogle said since he has established that he was voting no on all bond projects, it puts him a somewhat of a unique position. He said it is unfortunate that the roof at Rogers Middle School cannot be replaced. Until there is money to do it, the Board cannot vote to do it. Right now there is a $3 to $6 Million deficit on the bond projects. It not only would be irresponsible for the Board to vote additional Bond projects, but maybe worse. He said he is hopeful the staff can quickly bring the Board a plan that gets the budget into the black so the Board can turn around and do some of the important projects. He said for the Board to vote additional costs where there is no money is probably the ultimate of irresponsibility on the part of the Board. He said he was upset that the Board is put in the position where they have to vote down much needed projects like Rogers. He is eager for staff to get the district back in line on the budget.

Mrs. Parks said all of the thrusts have been about what the Board wanted to do for children. There have been thousands of dollars spent to remove asbestos that was not a part of the original amount of monies set aside for a particular school. Now, the Board is going to make her think something, and she does not want to accuse her fellow Board members of being so insensitive toward the needs of a district. She said she was very concerned about voting all of the other change orders and additional items and then here is a roof to protect lives of children and the Board says they don't have the money. There was money to do everything else that was wanted. She said she cannot understand why the Board would do this to those children at Rogers Middle School.

778. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 M-30

PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Hise said to close the discussion, he stated that there were 17 other buildings that are not a part of the bond issue that needed to have new roofs installed. If this is encountered, the expenditure would be several millions of dollars. He asked that the Board set priorities where they can determine what needs to be done on all of the other buildings that need things done.

Mrs. Parks said if there were 17 buildings in the district that have been assessed to be reroofed or recoated by the Project Manager, she thinks the Board is remiss about not doing those. She said she has not heard of any other school that has come to Board. The Rogers roof is being brought to the Board by the Project Director, who says having looked at the building, it needs to be repaired. There are 20 schools that probably need new roofs. The Board is talking about an issue that has brought to them, yet they sit and say that they are not getting the guidance and direction that they should have from their Project Manager. He is telling us that they are in danger with the roof at Rogers. Mr. Frank Kellert referred to a previous statement he made during budget discussions. Relating to the district's general budget, too many times the Board is asked to spend money without the consequences of what the expenditure would be. He said he would not say that the roof at Rogers is not as important, if not more important, than other projects. But, to ask the Board again to spend over the budget, when finally in thq last few weeks it has become quite clear the district is over th|e budget. He has been told previously that "we are saving enough on one hand to pay for all of this on the other hand" and it has only beep within the last three weeks to 30 days that he has become convinced the district does not have the funds. In fact if the Board does spend over what has been allocated, something else is going to have to. All i)ie would like to know, is when something like this comes to the Board that is over budget and will need to be paid by soine other money. He said he was not suggesting that it came from general fund money, but it is apparent the Board will have to go back and look at this Bond issue and say in order to do this, or other things, there are going to be som0 things that we won't be able to do. By spending the $163,000 without saying what will be done is irresponsible. It does not have anything to do with Taft, Rogers, or Southeast. It just didn'jt come with any kind of accompanying choices. ,

779.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 —I

—

H-31

STATEMENT(S) OF CERTIFICATION BOND ISSUE ITEMS

TO:

BOARD OF EDUCATION

I hereby certify that the recommendation for expenditure of Bond funds for approval to purchase Instructional Multimedia Equipment gr use at 13 elementary schools from Schoolhouse Audio-Visual in the total amount of $35.642.75 in the Board of Education Meeting agenda of Npvember 21 , 1994 is proper in all respects and is within the guidelines for the projects approved by the electors of this

(Date)

TO:

BOARD OP EDUCATION

I hereby certify that the recommendation for expenditure of Bond funds for approval of Change Order #4 (adding four barrel vaulted skylights at Taft-Middle School^ resulting in an additional-oogt-Sf $14.843.00-in the contra at with Southwaatern Roofing and Metal Ino. in the Board of Education Meeting agenda of November 21. 1994 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Mr. Charles Allen

(Date)

TO;

BOARD OF EDUCATION

I hereby certify that the recommendation for expenditure of Bond funds for cons_lderatlon to increase the bond issue gcoce _o.f. work for roofs to include recoating and repairing the roof at_Roger.^ Middle School for an increase of .$162,330., in the Board of Education Meeting agenda of November 21, 1 $9,4. is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

J1-. 17-11

(Date)

780. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 M-32

UNFINISHED

BUSINESS

Approval of the following items (Postponed from the October 24, 1994, Board of Education Meeting to allow for review by Bond Oversight Committee.) (Brought forward from the November 7, 1994, Board of Education meeting.) a)

Organizational chart for a Bond Issue Management Team. (Revised)

New administrative position and job description for Director of Bond Project Management, with salary to be paid from Bond funds. (Salary Schedule 505)

ORIGINAL MOTION MOTION: SECOND:

Terri Silver Wayne Dempsey

MOVE FOR APPROVAL OF ITEM 1 (A) AND (B) AS LISTED.

SUBSTITUTEMOTIPN R. #109 ROGERS M.S. SCOPE OF WORK & ALTERNATIVES EW BOID FUND EXPENDITURES BE BROUGHT BACK TO THE BOARD C*J 12/12/94

MOTION: SECOND:

Terri Silver Wayne Dempsey

MOVE AS AN ALTERNATIVE TO THE MOTION THAT ITEM 1 (A) AND (B) , THE RECONSIDERATION OF RECOATING AND REPAIRING OF THE ROOF AT ROGERS MIDDLE SCHOOL, AND THE ALTERNATIVES FOR OTHER BOND EXPENDITURES AND FINANCIAL INFORMATION ARE BROUGHT BACK TO THE BOARD DURING THE DECEMBER 12, 1994 BOARD OF EDUCATION MEETING. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. Citizens' Comments

Mr. Gregg Rawls, Chair, Bond Oversight Committee, talked about the committee's October 27, 1994, decision to support the Bond Issue Management Team and the position for Bond Project Management.

Ms. Sheryl Sullivan, patron, Manager.

spoke in favor of the Bond Project

DISCUSSION

Mrs. Thelma R. Parks asked if the administrative position was the one that was recommended for $32,000. Dr. Betty G. Mason said the position of Director of Bond Project Management was brought to the Board in October. This is not a part of this evenings' previous presentation. Staff is asking for approval of a new position. The organizational chart shows how the Bond Issue Management Team would handle bond projects. '

Mrs. Parks asked if this was an administration position to direct the bond project. She asked if anyone now on staff who holds this position.

781 MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 u

M-33

UNFINISHED BUSINESS (Continued) Dr. Mason said not in the way that this position is designed. Dr. Jack Isch has been handling this effort along with his other responsibilities.

Mr. Parks asked if this is a new administrative position to replace the present position now on staff. Dr. Mason said this position would have a structured team that would report to the Director of Management Operations, Dr. Jack Isch. Mrs. Parks asked why this position was needed.

Dr. Mason said in order to carry forth all of the bond issue obligations, there needs to be a person clearly identified to give all of their attention to the bond projects. The Director of Management Operations has many other responsibilities. She suggested a need to focus on the bond management by a single person, and a staff, who would then report to the Director of Management Operations. Mr. Wayne Dempsey said he came to the meeting tonight fully prepared to support the Superintendent's recommendation. He said he was the one who specifically requested that the item be taken to the Bond Oversight Committee for review and comment and that those comments be returned to the Board. He said a Bond Project Manager is needed. A good manager could take the plan from The Benham Group and implement it, along with the other staff from the Service Center, and give a much better product. The cost of the position is somewhere between $50,000 to $70,000 a year. Mr. Dempsey said since the Board decided there was not enough bond money to reroof Rogers Middle School, he cannot in good conscious support hiring another employee under the bond project, because he believes that position over three years would more than pay for reroofing Rogers Middle School, which is far more important, because it directly affects children. He apologized to the Superintendent saying he had told her he was supporting the recommendation, but now would not support it due to financial reasons. Mrs. Terri Silver said a list of items was being brought back to the Board regarding alternatives with what to do with bond monies. Rogers would also be coming back at that time, she suggested that this recommendation also become a part of that consideration.

Mr. Dempsey agreed with Mrs. Silver about bringing the roof back for consideration. The Board needs to remember there is $1 Million worth of work at Rogers, and a lot of it will be ruined if water runs into the building. He said this was done at Northeast High School with the BioMed Center where ceiling tile was put in before a roof was put on. Now HVAC, carpet and tile is being installed at Rogers and it may be rained on. Hopefully some money can be saved and then a decision can be made about doing something about Rogers Middle School. Mrs. Silver said as the maker of the motion, she presented her suggestion as an alternative to the motion and requested it be brought back when the alternatives for other bond expenditures are brought back on December 12.

Mr. Hise said what he is seeing is that priorities should be set. He said the Board's vote tonight was to refuse to reroof Rogers Middle School, but to reset priorities and determine where the district was in terms of the bond issue budget. The Superintendent had already been asked to bring those items back to the Board. Mrs. Parks said there was no assurance that the Rogers roofing will be brought back to the Board. She said that was just a suggestion. The Board is voting on something and it should include bringing back, at the second meeting in December, the reconsideration for reroofing of Rogers. She said Rogers should specifically be stated in the motion. ! Mrs. Silver said that the Rogers reroofing project should be specifically stated in the motion, since the prevailing vote would need to bring the item back for reconsideration.

782. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 ;M-34

UNFINISHED BUSINESS (Continued)

Mr. Bogle said there was no question that the Board needed to seriously revamp the organizational structure for the bond projects. He said he agreed with Mr. Dempsey's point. To be consistent as a Board, if one item is to be voted down because it is deficit spending, this item cannot be voted up because it is also deficit spending. He said he would be interested to know if the law addresses the issue, if a Board knowingly votes to authorize projects when funds are not available. He said it would be irresponsible, but would like to know if it is more than just irresponsible. To protect the Board, he requested that the Legal Office give the opinion on whether or not they are limited by law to vote on items, when the Board knows they are in a deficit situation. Mr. Hise asked whether the Board would prefer that the Bond Counsel, Mr. Gary Bush provide that information. j j

Mr. Dempsey said the question is not necessarily what applies to bond funds, but what applies in general to funds of any entity of the State of Oklahoma. He said district's legal counsel could answer the question without going to the expense of buying Mr. Bush's time. It is a question of State Law, not a question of bond law. Just as the district cannot advance the credit of the district, the district cannot do deficit spending. Along with Mr. Bogle's question, Mr. Dempsey said he would like to know when is deficit spending actually deficit spending. So many of the projects at this point are purely estimates. As long as contracts have not been let to actually do work on these projects, the district has not spent anything. Therefore the Board can spend as they chose to spend, although they should not. Until a contract is actually signed, he does not believe that anything has been spent. .5 Mr. Kellert said the district is obliged by the nature of the bond document to complete 85% of the bond projects. What happens when the estimate says there is not enough money left to complete 85% of thoge projects? The Board cannot just keep spending and not leave enough money for 85% of the remaining projects. Based on the argument that we are deficit spending on Rogers we are deficit spending op this positiop. He asked that the Board get a least one figure that five members of staff can agree on about what the bond issue expenditures look like. He said whoever is called to the microphone practically tells the Board whatever they want to hear. ; Mr. Dempsey asked that staff bring back to the Board exactly what the proposition stated about the amount of funds, that would be spent at Rogers Middle School. He said the Board is not doing deficit spending at Rogers. We are $300,000 under budget at.Rogers in terms of all projects. The HVAC came in at that much under budget with what was put into the bond package. 3_ Mr. Kellert said the Board should have the Legal Departipent return with an opinion as to whether or not this bond proposal was divided into schools or whether it was in fact one bond proposal. As he understood the law, the proposal is the proposal. There are sub-projects in there, but it does not breakout a school at a time in any legal sense. r,-; Mr. Dempsey said he was going to the intent^ that was given to t]fee citizens with the documents. , ... : V'j'L-'Mr. Kellert said he understood the position. But for even a case whepe we are $300,000 over budget in one school, we are $300,000 under budget in another school. It was an honest mistake by the same person for both schools. How do you then say that one school ggts an extra $300,000 and another goes without the work. Mr. Dempsey said that has been thoroughly discussed by the Board. Thgy have said they would do all the work at a school that needed to be done even if the school had come in under budget on, HVAC. Everything would be done that needed to be done. His question is not whether the $300,000 that was not spent at Rogers belongs to Rogers because, in fact it doesn't. He said he was simply looking at a need and it is unfair to say this will throw Rogers over budget because it is still under budget of what was estimated for Rogers. >

1Q3.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 21; 1994

M~35 UNFINISHED BUSINESS (Continued)

Mr. Kellert said his statement related to the whole district being over budget regarding the last estimate that the Board saw. Until that is cleared up, it doesn't matter what school it is. Mr. Dempsey said if the district is $3 Million over budget, he knows where that can come from. There are two new elementary schools that the Board has placed over budget. For the record, Mr. Bogle said "we" did not do that. That is why he asked that it be brought back so the Board could vote whether or not they want to authorize that kind of expenditures. In the minutes, the Board never voted for $1.2 over budget for McAuliffe or $1.2 over budget at Thelma Parks.

Mr. Dempsey said he would stand corrected on that. The Board did vote for them to proceed with the plans, and the plans that the Board received had cost estimates exceeding the original budgeted figure. Mr. Bogle said at no time was it ever said to the Board in the meeting that those were the costs that the Board was voting on.

NEW

BUSINESS

(NONE)

CITIZENS

COMMENTS

(NONE) BOARD

MEMBERS

COMMENTS

Mr. Frank Kellert said he mentioned two weeks ago that he had taken a tour of John Marshall High School and Dr. Guy Sconzo was in attendance. He said he assumed the information was forwarded to Dr. Jack Isch. Mr. Kellert requested that the disposition of the items on the list for John Marshall be sent to the Board As soon as possible.

Mrs. Thelma R. Parks said if at any point she appeared to have been a little upset, she was. She said she should not impose her being upset on the entire Board. But she is appalled at the position that this Board had taken about a school that needs to be reroofed for children. We need to remove ourselves from personal agendas, and act in the best interest of the children. She said that is her explanation. Mr. Wayne Dempsey said he would like to wish all Board members, staff, and patrons a very Happy Thanksgiving. He said we are moving into a time of year when all should work hard in an effort to get along, be nice, and do what is best for kids. Mrs. Parks told the Superintendent that it was nice to have her back and wished her a Happy Thanksgiving.

Mr. Ron Bogle said during the discussions tonight, for the record, last April he brought to the meeting an off the shelf computer program for project management that cost approximately $450. He said that program looked something like what The Benham Group presented, but not as complex. At that time, March and April, the Board was still talking about the same themes they are talking about tonight. Project Management. Where is the district on the projects? What's the flow chart look like for implementation of the programs? While the Board would have liked to had it then, it is great to have it now. Now the Board should go back and reanalyze certain things in the context of having this info.rination, which begins to trigger questions.

784. MINUTES OF THE REGULAR MEETING OF NOVEMBER 21^ 1994 M-36 BOARD MEMBERS' CCWIENTS (Continued)

Coincidentally, he used the Nichols Hills School as an example of one of his questions with Dr. Isch tonight and he happened to be flipping through a document and a statement caught his eye. He would like to ask this question tonight rhetorically. Mr. Kelly's report shows the cost of asbestos at Nichols Hills to be $54,000. Expected start date, 1/26/94. Expected completion date, 11/17/94. He said that was about a 9 month project. A nine month project would certainly delay the construction of the school, and he understands that. In turning to The Benham Report on asbestos, it shows the asbestos was removed between July 5 and July 25 of last summer. A 15 day project. Mr. Bogle said his question now is how could a 15 day project delay the opening of the school a full year. He said those are the kind of questions that this kind of information is helpful in answering, because it gives Board members a chance to understand the complex j,ties of managing these projects. It also gives enough information that the Board can ask these kinds of questions, so when patrons ask Board members they don't have to stand with a dumb look on their face, unable to explain why their schools were not opened. Mr. Bogle said he is now asking the question, why did a 15 day asbestos removal project delay the opening of that school for a full year? He said he did not expect an answer tonight and in fact encouraged staff to not address the issue tonight, but he would like that this issue back on an agenda later on. Mrs. Terri Silver said she enjoyed going to the schools for the National Young Reader's Day this past week, and reading books to the students. She said there was some very unique things some of the principals are doing to motivate their children to read. She congratulated all of the children who did the reading and the adults that motivated them.

Mr. Hise welcomed the Superintendent back. He said he appreciated all of the input from the Board during tonight's meeting. All of the things that were said tonight were not said personally, but with a real concern for all of the children in the school district. There are different ways people look at different things, and he appreciated all of the input. He said that is what a Board of Education is about. r

EXECUTIVE R- #110 APPROVAL PCR EXBaJTIVE SESSICM 11:00 P.M.

MOTION: SECOND:

Thelma R. Parks Wayne Dempsey

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE DISCUSSING ITEM (A) NEGOTIATIONS WITH EMPLOYEE GROUPS.

ROLL CALL

R. #111 RECXXIVENE IN OPEN SESSION 11:25 P.M.

SESSION

Mr. Mrs. Mrs, Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

PURPOSE

aye aye aye

MOTION CARRIED 7-0.

The Board went into Executive Session at 11:00 p.m.

RETURN

OPEN

MOTION: SECOND:

SESSION

Thelma R. Parks Wayne Dempsey

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board returned to Open Session at ll:2f

785, MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994 W-37

I N

OPEN

MOTION: SECOND:

SESSION

Wayne Dempsey Thelma R. Parks

MOVE FOR THE APPROVAL OF THE 1994-95 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA AND THE OKLAHOMA CITY FEDERATION OF CLASSIFIED EMPLOYEES LOClkL 4574, AFL-CIO OF OKLAHOMA CITY, OKLAHOMA.

ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED

MOTION: SECOND:

Mr. Mr. Mr.

aye aye aye aye

Bogle, Silver, Parks, Hise,

Kellert, Dempsey, Yeargain,

aye aye aye

7-0. Frank Kellert Thelma R. Parks

MOVE FOR APPROVAL OF THE 1994-95 SALARY SCHEDULES 2kND FRINGE BENEFITS FOR THE CENTRAL OFFICE ADMINISTRATORS AND FOR THE OKLAHOMA CITY PRINCIPALS ASSOCIATION (OCPA). ROLL C2kLL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED

R. #112 APPROVAL OF COLLECTIVE BARGAINING AGREEMENT: OCPCE, LOCAL 4574

Mr. Mr. Mr.

aye aye aye aye

Bogle, Silver, Parks, Hise,

Kellert, Dempsey, Yeargain,

R. #113 APPROVAL OF SALARY SCHEDULE < FRINGE BENEFITS: CENTRAL OFFICE ADMINISTRATORS & OC PRINCIPALS ASSOCIATiai

aye no aye

6 aye, 1 no.

Step increase except for the top steps who would get a 2% raise.

ADJOURNMENT There being no further business, the meeting adjourned at 11:27 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

â&#x20AC;&#x153;Minute Cl^rk

Minntes intes

approved

the by th< 1994.

Board

Education

this

day

R. #114 ADJOURNMENT 11:27 P.M.

786, MINUTES OF THE REGULAR MEETING OF NOVEMBER 21, 1994

M-38

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

) ) )

^\Witness my hand and seal of this School District this , 1994.

Clerk, Oklahoma City Board of Education (SEAL)

day

787,

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

K-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, DECEMBER 5, 1994, AT 7:00 P.M.

PRESENT!

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

ORDER

CALL TO CKDER

Mr. Leo Hise called the meeting to order, the pledge of allegiance. ROLL

gave the invocation and led

CALL

ROLL CALL

Roll Call established that all present.

INTRODUCTION

seven

(7)

members of the Board were

OF •X VISITORS

Mrs. Thelma R. Parks acknowledged the Rogers Middle School students and administrators who were in the audience.

MINUTES

MEETING (S) R. #116 /APPROVAL OF NOVEMBER, 1994 MINUTES

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVJkL OF THE MINUTES OF THE REGULAR MEETING, NOVEMBER 7, 1994; THE REGULAR MEETING, NOVEMBER 14, 1994; MID THE REGULAR MEETING, NOVEMBER 21, 1994. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

INTRCWCTiaSI OF VISITC«S

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mr. Ron Bogle said in the minutes of November 7, 1994, Page M-2, showed a presentation by Mr. Dempsey and himself. Mr. Bogle was absent from that meeting.

789.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

H-2

MINUTES OF PREVIOUS MEETINGS (Continued) Mrs. Thelma R. Parks said in the meeting of November 14, 1994, Page M-7, during the discussion about magnet funding that she had referred to racially isolated schools and mentioned schools such as Shields Heights, Shidler, Dunbar, and Edwards. She said these specific schools were not included in her comments and were important. When the minutes are reviewed a year from now, Mrs. Parks said it will be noted the names of the schools were not recorded.

BOARD

M E M B E R S'

BUSINESS/COMMENTS

XEGOGNITICWS

RECOGNITIONS Recognition of Lucja Orlowski, Classen School for Advanced Studies, for being selected as a finalist in an environmental stamp design contest sponsored by the United States Postal Service and McDonalds. Recognition of the following students who placed 1st, 2nd, and 3rd in their division in the "Voting: The Ticket to Freedom" Poster and Essay Contest sponsored by Oklahoma Student Mock Election '94, the Citizens League of Central Oklahoma and the Daily Oklahoman.

K-8 Division Marcus Harman, Cleveland Elementary School, 1st Place Joseph Ghata, Harding Middle School, 2nd Place Evelyn Morales, Johnson Elementary School, 3rd Place Recognition of the following students who won 1st Place in various categories the Festival of the Horse Youth Contest;

Wendell Riley, Telstar Elementary School, History, 1st Place Shane Thompson, Sequoyah Elementary School, Blankets, 1st Place Ishamil Kharir, Gatewood Elementary School, Equine Art, 1st Place

Edward Taylor, Harding Middle School, Equine Art, 1st Place Recognition of the Jefferson Middle School Women's Volleyball Team for winning the All-City Championship.

Accepting the certificates on behalf of the team is Coach Charles West. Team Members Courtney Underwood Laura Williams Torie York Raime Villines Kasey Brown Monica Noriega

Sharell Anderson Nicole King Kellie McCallie Nerissa Perez Deidra Tompkins Rhonda Hodges

Cerissa Youngberg Jackie Holstein Amber Oliva Angela Ho Amanda Seiz

Recognition of Bob Cowan, Rogers Middle School, for being selected Football Coach of the Year.

Recognition of the Rogers Middle School Football Team for winning the All-City Championship.

Accepting the certificates on behalf of the team is Coach Bob Cowan. Team Members Quenton Gates Leslie James Eric McMillian Brian Campbell Terrell Orange Adonis Bacy Chris Harris Antonio Bowen Earl Braggs

James Ford Price Hayes Mark Barnett Paul Gates Johnny Vaughn Floyd Pugh Dejuan Embray Gabriel Broom Quenton Berry

Swan Dale Roland Michael Tate Chris Dobbins Kyle Hill Loyce Henderson Robert Traylor Roger Knight Phillip Antwine Chaz Berry

's 790.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

H-3

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Troy Clayton Elliot Phea Michael Jenkins Sam LaCue Justin Thomas

Scott LaCue Omar Bolding Narada Smith Roy Glaze

Mirian Johnston Jimmy Jones Quenton Bonds Roy McCoy Leonard Church

Recognition of the U.S. Grant High School Fast-Pitch Softball Team for winning the All-City Championship. Accepting the certificates on behalf of the team is Coach Kathy Mortenson.

Team Members Erica Christher Misty Cole Kelsey Ethridge Kelley Jones Natesha Robinson 8.

Mandy Cole Diana Duffey Christina Jones Stacey Mowdy Jenny Stowe

Christy Cole Marina Cook Amber Hauck Terra Lee Sarah Rodgers

Recognition of the U.S. Grant High School Women's Volleyball Team for winning the All-City Championship. Accepting the certificates on behalf of the team is Coach Bessie Bryant.

Team Members Lashante Best Sharon Hatcher Amy Ochoa 2kmy Wilson

Natasha Griffith Jaime Murphy Donisha Robinson Amber Youngberg

Kym Bolz Elizabeth Lansford Ladonna Pulliam Tiffany Wright

Recognition of Cornelius Mason, Northeast High School student, for winning the state cross-country championship.

BUSINESS

Consideration to have a Special Board Meeting for the purpose of discussion Bond project issues with the Bond Oversight Committee. (Date & Time: Thursday, December 8, 1994, 6:30 p.m. ) R. #177 APPROVAL OF SPECIAL BOARD MTG. 12/8/94

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF A SPECIAL BOARD OF EDUCATION MEETING TO E DECEMBER 8, 1994 AT 6:30 P.M. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Mr. Ron Bogle asked the purpose for the meeting. Mr. Leo Hise said the purpose was to review the Bond issue with the Bdnd Oversight Committee to clarify conflicts, look at problems, and address the relationship* of the Bond Oversight Committee with the Board of Education. Mr. Bogle asked if the meeting should be held before or after the bond project management reorganization.

791.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

M-4

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Mr. Hise said one item that is important and should be clarified prior to the December 12 meeting is the Bond Oversight Committee and the Board of Education's relationship in the oversight of the bond projects. Mr. Frank Kellert asked if the discussion would be confined to the relationship area, or if other questions can come forward. Mr. Hise said the purpose of the meeting would be to insure that Board members know what to expect from the Bond Oversight Committee; and that committee members know why they were appointed; their charge; and the Board's concerns. Mr. Wayne Dempsey said he felt it was a good idea to have an exchange of ideas with the committee. He said Committee members just want a chance to clarify some of the things the committee is doing and how to develop a stronger relationship in the overall oversight function.

Mrs. Silver said she would try to attend part of the meeting Thursday, but would not be able to attend the entire meeting.

COMMENTS

Mr. Wayne Dempsey expressed concern over "customer service." He said recently he has heard several concerns raised by parents and patrons about the way the district is serving their "customers." Staff should always be professional and remember that parents and students come first. He said staff should stop and reflect on the fact that no matter how difficult a situation may be or how stressful a situation might be there is a responsibility to be professional, kind, courteous and to set a positive example and tone in what is going on. The citizens deserve it and the Board and Superintendent expect it. Mrs. Terri Silver commented about her attendance at the AIM High competition, noting that the Classen School of Advanced Studies academic team placed in the top 10 for the State. She also said today was the first day for students at Cleveland Elementary School. She extended her appreciation to all staff who helped make the move successful and smooth.

Mr. Frank Kellert commented aboht his work with District 6 of the OSSBA. He will provide a written report to the Board within two weeks. He has received an assignment to work on the legislative committee. Mrs. Silver, Board legislative liaison, Vickie White-Rankin, district legislative liaison and he, are in agreement that they need to assure that the OSSBA legislative objectives serve the urban school districts as well as the smaller districts in Oklahoma. Mr. Kellert said he had received letter from parents of Nichols Hills and Cleveland Schools voicing a concern regarding the application for magnet funds for those particular schools. He said the concern centers around the fact that within the last 12 months there have been changes in the rules regarding those funds. One change, which is iron-clad, is that attendance for magnet schools will be governed by lottery. With respect to the demographic studies, the purposes that were originally set for the refurbished schools were that they were to be neighborhood schools with additional capacity for students from throughout the district. He said it was his opinion that Nichols Hills and Cleveland Schools should continue to operate in this fashion. If another concept is being contemplated, that decision should be reviewed for consistency with the promises made to patrons at the elementary level. To turn that process over to a lottery process for the purpose of obtaining magnet funds would not be appropriate. He said the Board made a commitment that elementary schools would serve neighborhoods and aligned the middle schools accordingly. He said attention should be focused on the secondary schools to better attract the magnet funds. Mrs. Thelma R. Parks said she would need to restrict her leaving the State. Every time she leaves the City she is informed that the headlines in the newspapers have her as a victim of something that she has said, or they have quoted her as saying something that was not stated in its totality. Mrs. Parks said articles have ranged all the way from her giving authorization to writing an $80,000 check to her fostering a deficit in the bond project. She said she wanted everyone to know that the Parks Elementary School has nothing to do with any deficit in the Oklahoma City Public Schools.

1^2.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) She thanked Mr. Bogle for the message he left on her answering machine saying that he did not say the exact words that were quoted in the newspaper. She thanked Dr. Mason for saying that she did not say that the Parks Elementary Schools would not be built. Mrs. Parks said she did not know how anyone could make a statement that a school would not be built when it was a part of the bond issue. It was voted on by the district and by the Board members. Mrs. Parks said for her to come back and to read the paper was appalling. She said she wishes the editorial writers would just contact her and ask if she made a certain statement, or at least give her the courtesy of saying what she did say, or what she didn't say. She did say that the Board had not planned adequately for the bond project and she stands on that statement and does not take it back. In her opinion, the district did not do the things that should have been done before they leapt. As far as the deficit is concerned, she said she did not make that statement. That was made by someone else on the Board, but the next morning Thelma Parks was attributed to making that statement. She said she gets tired of being accused of things that she is not guilty of. If someone makes a mistake and votes for things that should not be voted for, don't attribute it to Thelma R. Parks, because she is quite capable of saying whatever she needs to say. She can say it loud and strong enough for everyone to understand what she is saying, without trying to guess about what she has said. Mrs. Parks said the Parks Elementary School was supposed to be a neighborhood school, and it is now listed as a magnet school. She said if she was saying anything that is not the truth, she apologized. If she is saying things that are based on the truth, then she wanted all to join her and say hallelujah, you are absolutely right. She said the only thing she has ever wanted to do on the Board is to do things for the kids. She said Mr. Dempsey was absolutely right. They were elected to serve the district. On her original pamphlet she stated she wanted to give parents genuine input into what goes on. She said parents deserve it, and anything that the Board does should be a with some input from the parents. Mrs. Parks said the resume submitted to the Board about Federal assistance money, the very first item said this should be discussed with Board members. That was not done. It was also stated to get input from the community. That was not done, according to Mrs. Parks' information. The district just submitted the application then asked the Board to vote for it and she did not vote for it and stated why at that time. One week would not have hurt anyone if the Board had allowed that information to come forward. She said people should not put the blame on her, nor should fingers be pointed at her. She said a patron had stated at an earlier Board meeting that Board members should be positive and not say negative things about each other. Then when she picks up the paper and sees all of the negative things that are said and attributed to her, it makes her wonder just who is the culprit and who is making these remarks. Mrs. Parks said she did not have time to read all of the articles because she just arrived back in town last night after witnessing the presentation of her granddaughter as a debutante. Her granddaughter is a product of the Oklahoma City Public Schools and a former honor student at Stonegate Elementary School. The debutantes were selected on the basis of their academic performance and community service. Mrs. Parks said she did make a statement about lack of planning, but she takes absolutely no credit for any deficit that is in the district. She said she warned Board members that money was being spent like it was going out of style. She also had said if the district keeps spending the money without being accountable for it, the district is going to run out of money and somebody is going to be responsible for the deficit. She said she didn't have the least idea that she would be accused of the deficit. She had also said that maybe the district should have stopped long enough to not move the kids to the various schools until the district could actually see what it was doing. That suggestion was ignored to a degree and the children were moved anyway. Where is the accountability to the community, because the district certainly is not on target and has not done what it said would be done.

ÂŤ-5

793.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mrs. Parks asked how many times she has told them that they are abdicating their responsibilities as Board members by allowing staff and all in between to do the things that Board members need to do. She said it bothers her and she is appalled. She said people are saying the district needs to keep on track. She said she didn't know where they got off the track, but they need to get back on the track. Anytime the Board approves sending five members to a national meeting with a deficit in the budget of $30,000 or more, somebody needs to be responsible for our spending. Spending that money was not needed to bring an organization to this district, but that was done. She said she is not going to be the scapegoat for this district based upon what she has said ever since she has been on the Board; they need to be carefully planning, looking, watching, and listening, before making a move. She is very disturbed about the things that are being said in the newspaper. Mrs. Parks closed by thanking Mr. Bogle for denying the fact that he had said what was quoted in the paper. To Dr. Mason, Mrs. Parks said she appreciated her saying that she never said what was in the paper.

For clarification, Mr. Leo Hise said there was not a deficit in the bond issue. There never has been and never will be, because it is not allowed by State Law. The information that was given to the Board during the last presentation was based on projections only. He said he agreed with Mrs. Parks that the term deficit,was used in the paper/ however it is a very incorrect term and any understanding of the bond project and the expenditures of the school district certainly would be covered. He asked members of the Board to be, very cautious in their comments and communications and insure when they do speak, they spe^k with factual information. Board members should be aware that each year a millage election is required and it is very important that the taxpayers are assured that the district is being run in a proper fiscal manner. He said he hoped Board members would take into consideration the responsibilities that they have to see that the district continue? to provide an education for the children of Oklahoma City. j j ,

Mr. Wayne Dempsey reported that he and Mr. Rise attended a breakfast meeting today with Mrs. Carol Cliner, school Board member from Colorado, as part of the committee effort to plan a Board retreat. Mr. Dempsey said Mrs. Cliner was very helpful. He said a/,survey was completed,by Board members about two weeks ago when they looked at possible topics that could be used for the retreat. The topics have now been somewhat redefined to narrow the focus. Dr. Dan Tollett, Tennessee State School Boards Association, has agreed to be the facilitator for the retreat on January 13 and 14, 1995. The one thing the Board needs to determine i^ the time sequences because Dr. Tollett needs to make his travail reservations. Mr. Dempsey suggested two different time sequences, either Friday starting at 1:00 p.m. and ending Saturday at noon qr Friday starting at 4:00 or 5:00 p.m. and endii|g Saturday by 4:00 p.n),j Mr. Tom Yeargain said he could attend anytime Friday, but Saturday hQ would have a conflict until 1:00 p.m. Mr. Dempsey suggested that the Board schedule Friday, January 13, from 1:00 to 9:00 p.m and 1:00 to 5:00 p.m. on Saturday, January 14. He said it is recommended that the retreat timeline be approximately 14 hourq in length. He asked if the Board could agree to this by consensus. Mr. Ron Bogle suggested that Board members give a commitment op whether they plan to attend. ,

Mr. Bogle can attend, Mr. Kellert can attend; Mrs. Silver can attend; Mr. Dempsey can attend; Mrs. Parks unsure; Mr. Yeargain can attend; and Mr. Hise can attend. 6 committed, 1 upsure. CITIZEN S'

COMMENTS

Ms. Cindy Brown, OEA, commented on the opening day at Cleveland Elementary School saying the school can he one of the show places of the Oklahoma City Public School system. She commended the Board for their vision. She invited all to attend the OEA Christmas Party, Saturday, December 10.

19A:.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

M-7

CITIZENS' COMMENTS (Continued) Mrs. Thelma R. Parks noted the announcement about Cleveland Elementary School and asked if the final cost for Cleveland School exceeded the allocated budget?

Mr. Ron Bogle called for a point of order. Mrs. Parks said the chair had recognized her and she was asking a question about Cleveland School. She asked that Dr. Jack Isch, Executive Director, Management Operations, approach the microphone and give her the information she requested. Mrs. Parks said the reason she asked her question was based upon Mrs. Silver's and Ms. Brown's comments on how beautiful the Cleveland School was. She said all of the projects previously completed have exceeded their allocated cost and the public needs to know that.

LEGAL

REPORT

LEGAL REPCKT

Mr. Cleeta John Rogers reported that on October 30, 1991, a female Northeast High School students was attacked to female gang members inside that school. The student's mother filed an action against the district alleging the school failed to monitor the students' activities, failed to come to the student's rescue during the attack, failed to keep visitors, strangers and known gang members out of the school, failed to lock doors and failed to maintain the intercom system properly. At the trial level the judge ruled in favor of the district on a motion for summary judgement. The matter was appealed to the Oklahoma State Court of Appeals. On November 15, 1994, a judge upheld the prior ruling and found that the district did consistently lock doors, monitor halls, hire police protection, and that the Northeast High School facility had no known hidden dangers on the premises for which a duty to protect was owed to students. The judge upheld previous holdings that schools have no duty to protect students from unforeseeable criminal acts on other people. It is possible this case will be appealed to the Supreme Court. The case is being handled for the district by an attorney representing the district's insurance company.

Mr. Rogers said he had provided Board members a written legal report for the period ending November 30, 1994. â&#x20AC;˘X Mr. Rogers said he had been calling upon Mr. Jon Sellers for approximately 25 hours of work weekly during the past 90 days. He said he hoped to reduce the work requirement to approximately 18 hours weekly by the first of January, 1995. Mr. Sellers private work scheduled has increased and he has requested the reduction of hours. 1.

Continuation of Agreement;

Jon Seller, Consultant

Continuation of the agreement with Jon Sellers, attorney, as outside counsel to assist the legal office in matters of litigation and as otherwise required by general counsel. Services to be paid for at the rate of $50 per hour with a full review in 90 days regarding further continuation of this agreement.

MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE TO APPROVE ITEM 1 AS LISTED.

795.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

M-8

LEGJkL REPORT (Continued) AMENDED MOTION

t. #188 >OSTPONE UNTIL .2/12/94:

AGREEMENT WITH rCW SELLERS, XMSULTftNT

Frank Kellert Tom Yeargain

MOTION: SECOND:

MOVE TO POSTPONE ITEM 1 UNTIL THE BOARD OF EDUCATION MEETING ON DECEMBER 12, 1994, AND TO CONTINUE TO PAY MR. SELLERS COMPENSATION AT THE CURRENT HOURLY RATE UNTIL SUCH TIME AS THE ITEM IS ACTED UPON. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mr. Ron Bogle said he would like to echo Mr. Dempsey's comments about being "customer sensitive.â&#x20AC;? The district is supported by taxpayers and we must always remember that taxpayers support and pay for the operation of the school district. Regardless of whether a taxpayer is friendly or unfriendly the district has an obligation to be responsive as long as it is within the law and requirements. In this particular instance, Mr. Bogle said he has felt a great deal of awkwardness because a consultant to the district, who is not an actual employee, has been representing the district in a way that is not consistent with either the mood, philosophy, or the beliefs of the Board or the district. The kind of language that was used by a consultant of the district probably makes it very difficult for the Board and the district to continue that relationship, because it is so far removed from the philosophy of the district. If an employee had made the comments, the Board might take different kinds of actions. But, because this relates to a consultant it really raises great concerns. If the district is in need of consulting assistance there are many lawyers within the community that might be available. Mr. Bogle said he was uncomfortable having consultants make comments to the newspaper along the lines that have been reported recently. He encouraged the Board to evaluate the need for consulting assistance and if in fact the district does need the assistance, he requested that the Superintendent look at options available to the Board for that service. Mr. Leo Hise said he would tend to agreed with all of the comments that Mr. Bogle made with the exception that there are some things he was told tonight that are critical to the district. He said he felt this position should be rediscussed and said he would send a confidential memo to the Board members. Mr. Bogle asked when the contract for the consultant expired. Mr. Hise said the contract actually expired the first of December, 1994.

Mr. Bogle said until such point where the information can be shared with the other Board members, the item should be tabled. Mr. Frank Kellert asked there was an event or incident that had happened since the item was recommended for the agenda.

Mr. Hise said it was a lack of awareness on his part that prompted additional inquiry.

796.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

M-9

LEGAL REPORT (Continued)

Mr. Kellert said he would go along with Mr. Rise's request, but since the agenda item came from the Legal Department he asked if there was compelling information that the entire Board should have been made aware of in time to make this decision in accordance with the scheduled agenda. He said he was frustrated information is coming to the Board in this manner on an agenda item that the Board received last Thursday night. To clarify, Mr. Hise said the information did not come from the General Counsel's office. He said he appreciated the Board's acceptance of a later date.

TREASURER

REPORT

IKEZISURERâ&#x20AC;&#x2122;S REPCÂŤT

SUPERINTENDENT'S

REPORT

Dr. Betty G. Mason, Superintendent, said principals were in attendance at tonight's meeting to support their schools' students who were being recognized.

3UPERINTSSIDENT' S JEPCRT

Dr. Mason commented that last week there was diverse publicity about Moon Middle School. This publicity might lead to an impression that the school was operating in an unfortunate fashion and with great disarray. She said that troubled administration greatly, because all year it has been felt that Moon Middle School has been going smoothly and doing extremely well. They are moving in a new direction and because of that, she has chosen to use this time for the principal of Moon Middle School to share with the Board and audience some of the very positive things that have been happening at that school this year. She introduced Mr. Report by Mr. Warren Gardner, principal of Moon Middle School. iJarren Gardner, :Principal, Moon Mr. Gardner said he appreciated the opportunity to highlight some of the lliddle School positive accomplishments that have been made at Moon Middle School over the past six months. He listed the following goals and achievements:

GOALS To establish a caring learning environment for students where discipline, while immediate and firm is appropriate to the offense. To increase parental involvement. To increase staff morale. To implement Operation Vanguard.

STRATEGIES/ACCOMPLISHMENTS

Efforts to improve the conditions continue fiscally and academically, environment for learning.

at Moon Middle to develop the

will best

A positive and emphatic change has permeated throughout the school and community. Parents are requesting to transfer their students into Moon rather than transferring out. j

Enrollment has increased significantly over last year, with the success being directly attributed to the new direction.

Students are motivated and stimulated by the dedication they see in the staff.

797 .

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

tt-10

SUPERINTENDENT'S REPORT (Continued) The enthusiasm realized through the diverse faculty has allowed the school to offer many new and exciting programs for students.

Moon is an active part of the national academic league which challenges the students in all academic areas. The students participated for the first time and won the first meet. The school is implementing core knowledge which is one of the six components of Operation Vanguard. The Student Council participated in the State Council Convention and attended workshops in leadership roles, school pride, constitutional rights; and self-esteem.

Another component of Operation Vanguard, peer mediation, has been used to solve student problems before they are taken to the administrative level.

Language Arts teachers, after contract hours, have attended reading workshops in preparation for raising test scores above the 50th percentile. A writing assessment packet has been prepared by the Language Arts chair and given to every student in the 8th grade to prepare them for the writing assessment and literacy passport test in the Spring. The focus has been to involve students in contests to ensure they progress in writing.

various

essay

Two students placed 1st and 2nd in the essay portion of The Great American Smokeout competition.

Mr. John Benardello, Assistant Principal, reported the school's approach to discipline with the following comments;

Parental involvement, honesty, and mutual respect has been the driving force behind the level of success achieved. A The school is committed to reducing the total number of suspensions. A short-term goal has been realized in the decrease of out of school suspensions by giving students alternatives. The peer mediation program and group support activities will continue to decrease suspensions as they take a more long-range effect. The Northeast Project is involved in mentoring and promoting the mental, physical, and spiritual aspects of at-risk youth.

Student tardies have been reduced through Operation Hall Sweep.

from

per

day

Mr. Gardner said the administration's commitment to reaching out to parents demonstrates an assertive effort to keep parents informed in all matters concerning their child. The process solidifies communication between home and school, returning the responsibility to parents for their childrens' behavior with the assistance of teachers and staff. The process involves home visits, securing rides for parents to attend teacher conferences, and reaching out to a hurting family. Some of the ways parents are involved at the school include increased membership in PTSA, student shadowing, helping in classrooms, and manning office telephones.

Special events that have occurred include opening orientation where o^er 200 parents attended on a Sunday afternoon; parent conference day w^s attended by 300 parents; and Open House was attended by 315 parents. Other areas of innovation and improvement include curriculum instruction; honor roll students; GED classes for adults; extracurricular activities; Sierra Club participation; Ballet Oklahoma poster

798.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

SUPERINTENDENT'S REPORT (Continued)

contest won by a student; Advisory Art Class won second place in the Great American Smokeout banner contest; participation in the If I Had A Hammer Program at the Omniplex; and the special needs classes are involved in the same events and at the same levels as other students in learning to apply academics to hands on accomplishments. Mr. Gardner invited Board members, parents, and patrons to visit Moon to experience the clear halls, teachers and students, and be a part of the new direction that is taking place at Moon.

Dr. Mason thanked the Board for the giving the opportunity to hear about a great school that is moving forward. She said from time to time it is important to tell the story as it really is. She thanked the Moon staff for being present to support their school and their leadership. COMMENTS

Mrs. Thelma R. Parks asked, as a representative for District 5, if Moon would receive additional administrative help.

Dr. Mason said that would be discussed during Executive Session. She added that during Executive Session there will be discussion regarding additional support for all of the middle schools. Mrs. Parks said she frequently visits Moon Middle School and is very proud of the progress being made. She said the report given was factual and that sometimes numbers do not always tell a correct story. Consequently, she is very proud of Moon because they have made a turnaround. She said she receives calls and letters about the leadership and teachers at Moon who are very concerned about the students and are doing an excellent job. She thanked Mr. Gardner, Mr. Benardello, and faculty.

Mr. Ron Bogle said it would be nice for the Board to visit Moon as a group and have lunch. He would also like to personally tour the facility. It would be a chance to reinforce the good news of what is going on in the classrooms in Oklahoma City. Mr. Frank Kellert said the potential for the situation that occurred at Moon is known by everyone. He commended the exemplary behavior of the students in a very confusing and troubling situation. He said the test of leadership, teachers, and staff is how students behave under pressure. The priorities were kept clearly in focus, with the safety of the students and staff remaining foremost.

Mrs. Terri Silver said she appreciates the obvious team spirit at Moon Middle School. She said she also appreciates receiving the newsletter from Moon and likes to hear the good news. It was unfortunate not all can receive the newsletter.

Mr. Kellert said last summer there was an important change made at Moon and he would like to take note of the foresight of a Board member. He said when Mr. Dempsey came to the Board with a request to redefine the attendance area, as part of an overall reassignment plan, that move was certainly integral to the success of getting past the situation this week. Mr. Wayne Dempsey said Moon Middle School still serves a great number of children in the District 4 community. Most of the neighborhoods where he lives are served by Moon. He said he is happy to report he has received very few calls from parents this year about problems at Moon. He said the staff and administration at Moon and every middle school are dedicated to doing the right thing for children. He said there is a good story to be told at every middle school in Oklahoma City and he is appreciative of that. For years the Board has talked about the need for additional administrative help at the middle school level. He said he is pleased to hear that they will be talking about that situation later in the meeting. He said it is a desperate need throughout the entire school district. He said he agreed with Mr. Kellert in that if schools

H-H

799.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

M-12

SUPERINTENDENT'S REPORT (Continued)

are made strong neighborhood schools then those neighborhoods will respond. People develop an identity with those schools. Mr. Dempsey congratulated Mr. Gardner and said far greater things will be expected in the future. Mr. Tom Yeargain said he felt the situation at Moon Middle School last week was handled better than it first appeared. He said it was still regrettable it happened. Mr. Yeargain said the neighborhood concept has been the biggest help that Moon has experienced. The Board is hoping to enlarge more neighborhood schools. He told Mr. Gardner he had done a great job.

Mr. Leo Hise said a note of appreciation should also go to Drs. Mason, Sconzo, and Vincent for the manner in which the situation was handled. He said a large area of his district is in the Moon Middle School attendance boundaries. He said he appreciates what the staff has done. Personally, as he has looked at the middle schools this year. Moon has been an example of Operation Vanguard. He said the Board was proud of Moon Middle School, and was sorry for the type of incident that occurred. Neither the Board nor administration have control over that particular type of incident. He said Moon staff should be commended for their professionalism and integrity and the Board supports them 100%. Mrs. Parks commented the based upon the accolades, the Moon principal and staff should hold tight because usually when praises are given the next thing that happens is for staff to be moved. She hoped that does not happen.

PERSONNEL, I. #199 // ^PROVAL OF ’ERSC»®]EL, PAYROLL, USED ENCUMBRANCES

PAYROLL,

ENCU M B R A N C E S

AND

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

aye aye aye

Kellert, Dempsey, Yeargain,

MOTION CARRIED 7-0. 1.

Approval of the following items (la, lb, 3) of Personnel, Payroll, and Encumbrances. 1994-95 Purchase Order:

December, 1994 Payroll

Approval to issue 1994-95 purchase orders to encumber the following payroll for December, 1994.

AMOUNT

P.O. NO.

FUND

OCAS CODE

9520026

GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND 94 SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND

5-11-000-5300-100

$ 10,000,000

5-21-000-5300-100

300,000

5-31-000-5300-100

5-23-000-5300-100

300,000 j 800,000

5-22-000-5300-100 SALARY

500,000

9520027 9520028 9520029 9520030

/ 800.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

M-13

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) b.

Ratification of October, 1994 Payrolls

Approval of ratification of October, 1994 payrolls previously approved by the Board and upon which warrants have been issued as follows:

1994-95 1994-95 1994-95 1994-95 1994-95

$ 8,449,853.96 $ 280,062.15 $ 166,619.47 $ 701,992.02* $ 470,177.86

General Fund Salary Building Levy Fund Salary Bond Issue Federal Funds Salary Child Nutrition Service Fund Salary

* The amount paid exceeded the purchase order amount of $600,000.00 due to the implementation of Chapter 1 After School Program. Fringe Benefit Payments

For information, follows:

1994-95 1994-95 1994-95 1994-95 1994-95 3.

fringe

benefit

payments

have

been

issued

$ 1,621,722.53 $ 47,598.54 $ 15,224.86 $ 162,682.55 $ 79,812.25

General Fund Building Fund Bond Issue Federal Funds Child Nutrition Services

Request approval of personnel and encumbrances as listed on the following pages. Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation,' including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (23-9504953 through 11-9505246) written during the period 11/16/94 through 11/28/94. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE INTERNAL AUDITOR

This is to certify that I have received the attached encumbrance list, P.O. # 9504517 to 9505211, from the Encumbrance Clerk. I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

Edward Romero Internal Auditor

Date

R. #199 APPROVAL OF PERSCNNEL, PAYROLL, AND ENCUMBRANCES

01-05 $24,690

11-14-94

11-16-94

11-14-94

John Marshall Soc Studies Teache

Rogers P E Teacher

Stand Uatie Chap I Reading Spe

McDavid, Ronald

Mi IIhouse, Emmitt

Myatt, Josephine

11-11-94

11-8-94

11-17-94

11-11-94

11-14-94

11-17-94

10-24-94

Spencer Class Size Asst

Cleveland Class Size Asst

Rockwood .5 Clerk

Chapter I EDK Asst

Transportation Bus Driver

Douglass Bilingual Asst

Chapter I Class Size Asst

Ayers, Kelly

Barker, Paula

Benefield, Sharon

Booker, Kiesha

Covalt, Travis

Escobar, Emperatriz

Gay, Mikula

SUPPORT:

01-03 $11,582

11-1-94

Southeast .5 Hath Teacher

Langstraat, Steve

101-01 $7,813

103-01 $7,921

105-02 $5,303

101-01 $7,813

122-01 $4,214

101-01 $7,813

01-10 $26,545

01-20 $32,185

15-05 $26,445

11-14-94

Special Ed Service i Psychometrist

Horne, Joyce

01-03 $23,165

ANNUAL SCHEDULE/STEP/LANE

SALARY

11-16-94

EFFECTIVE

Rogers P E Teacher

ASSIGNMENT

Hall, Samuel

CERTIFIED:

NAME

ASSIGNMENT

Rockwood Class Size Asst

Transportation Bus Driver T ransportat i on Bus Driver

Thompson, Dianne

Meeks, Charles

Transportation Bus Driver

Putnam Heights Bilingual Asst

Horace Mann Entry Kitchen Asst

Transportation Bus Driver

Theus, Edrina

Swygert, Shbrone

Renda, Loyda

Patman, Loretta

McKinley, Rayford

McFarland, Monte

Hanson, Anthony

SUPPORT (contini ed):

NAME

PERSONNEL EMPLOYMENTS

11-14-94

11-9-94

11-14-94

11-3-94

10-5-94

11-15-94

11-14-94

EFFECTIVE DATE

105-02 $5,303

101-01 $7,813

105-02 $5,303

103-01 $7,921

471-01 $5.08/hr

105-02 $5,303

ANNUAL SCHEDULE/STEP/LANE

SALARY

o 0 0 (+ H0 C

o n co

g o n o

It * It "

K §

•0

t) n 90 0) O s s n r*

<o to ii^

n H O O •q o n o n g n

s §

» n

03 O hsi

802.

MINUTES OF THE REGULAR MEETINO OF PEOEMBER 5/

1994

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

PERSONNEL TERMINATIONS NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

ANNUAL SCHEDULE/STEP/LANE

DECEASED: Page Woodson Kitchen Asst II

8-5-94

Booker, Erick

Transportaion Bus Driver

10-14-94

Carter, John

Transportation Bus Driver

9-30-94

Gaddis, Jr., ArzelI

Transportation Bus Driver

10-28-94

Leake, Minnie

Western Vi Ilage Custodian

11-7-94

Nichols, Lisa

Transportation Bus Driver

9-7-94

Ross, Ronald

Transportation Bus Driver

10-7-94

Simer, Rhonda

Transportation Bus Driver

10-14-94

Smith, Kenneth

Dewey .5 Custodian

11-2-94

Ware, Larry

Transportation Bus Driver

9-14-94

Williams, Marilyn

Transportation Bus Driver

11-8-94

Zuck, Sendee

Transportation Bus Assistant

10-14-94

Westbrook, Henrietta

DISMISSALS:

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED: Buxton, Terry

Roosevelt Middle School Language Arts Teacher

12-16-94

Robertson, Nora

Harding Middle School Seventh Grade Teacher

12-16-94

Pupil Transportation Bus Driver

11-7-94

SUPPORT:

Kenyon, Daniel

M-15

803.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

M-16

PURCHASING I. #120 , kPEROVAL OF TOCEiASING AND

;eneral business

AND

GENERAL

BUSINESS

Wayne Dempsey Terri Silver

MOTION: SECOND:

AND C,

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, WITH ITEMS D AND E TO BE VOTED ON SEPARATELY.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

i"encing @ Parker ilenentary School

iasy Writer Strategies for Jriting

Fencing at Parker Elementary School;

Quality Fence Company, Inc.

Approval for the installation of fencing at Parker Elementary School by Quality Fence Company, Inc., who submitted the low bid (5 received). This expenditure, in the amount of $15,745, is to be charged to Building Levy Account # 521-000-4300-450-000-0000000-051.

"Easy Writer Strategies for Writing"; Elementary Schools

Approval to purchase "Easy Writer Strategies for Writing" to be used by Chapter 1 at 14 elementary school (various programs) from The Write Track Company. This expenditure, in the amount of $28,403.38, is to be charged to the following accounts and has been approved on our Federal Educational Grant and/or Programs.

523-511-1000-641-429-1050-000-069 523-511-1000-610-429-1050-000-069 TOTAL kdd 1 Security )fficer: Eugene ■■ield Elsnentary & Central Office ildg.

To Be Used By 14 Chapter 1

$ 25,821.25 2,582.13 $ 28,403.38

Add 1 Security Officer; Eugene Field Elementary School & Central Office Administration Building 'X --

Approval to add one (1) security officer to the current agreement with Safety and Security, Inc. The officer will be used to assist in securing the Eugene Field Elementary School and the Central Office Administration Building for an estimated cost of $17,000 for the balance of the 1994-95 fiscal year. This expenditure will be charged to the District's general fund. DISCUSSION

Mr. Ron Bogle requested that Items D and E be voted on separately. Regarding Item A, Mrs. Thelma R. Parks said several years ago the Board approved the fencing of Parker Elementary School. Posts were installed. She asked if this item was a new expenditure, and if not, what happened to the money that was previously allocated for the fence at Parker Elementary School.

Dr. Jack Isch, Executive Director, Management Operations, said he was unaware of prior monies being allocated to Parker for fencing or that posts had previously been set. Mrs. Parks said that the fence was installed during the time when tha prior director of Management Operations was employed. She said Iche Board also approved monies for that fence. She requested that sta^f surface that information. -

Regarding Item C, Mrs. Parks asked if elementary schools had security officers.

804.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

M-17

PURCHASING AND GENERAL BUSINESS (Continued)

Dr. Betty G. Mason said Item C only applied to Eugene Field Elementary School. Police officers have been asked to rove at the other elementary schools. She said Eugene Field is in a very unique situation in that they have a couple of houses around them that are half-way houses with a lot of activity. Last year a teacher was accosted by a person who lives in a house across the street. This year a car was stolen and the police have been forced to pursue suspects after they entered the school. Part-time security needs to be reinstated to the school. Mrs. Parks asked how many officers were on full duty at the central office?

Dr. Mason said this one person would serve the central office and Eugene Field Elementary School if Item C is approved. She emphasized the officer would spend more time at Eugene Field than at the central office.

Mrs. Parks asked about the officer's responsibilities at the central office.

Dr. Mason said the officer would cover the entire outside, giving attention to the parking lot, where a has occurred. From time to time he would walk through would also be seen at the reception desk in the front

building on the lot of vandalism the hallways and of the building.

Dr. Mason said a security officer has not been assigned to the central office this year. Tonight's action would bring the officer back. Mrs. Parks asked for information regarding the "Easy Writer Strategies for Writing," Item B. Mrs. Myrna DeBose, Administrator, Chapter 1, said this material would come from The Write Track Company and would be used from K through 5 grades. The material has previously been used in middle schools. This particular expenditure is for K through 5 grade. Mrs. Parks asked the difference between this program and the one Joann Kornbilt was doing for the district. Mrs. DeBose said she was not familiar with Mrs. Kornbilt's program.

Dr. Mason poetry.

said Ms.

Kornbilt

assisted

children

in writing

creative

Mrs. Parks asked if Ms. Kornbilt received compensation for her services.

Dr. Mason said she was under contract and did receive compensation. Mrs. Parks asked if Dr. Dianne Gess was a outside consultant. Mrs. DeBose said Dr. Gess is an outside consultant paid for by Chapter 1 funds and comes to the district 5 or 6 times a year. This is the fourth year for this program.

Mr. Tom Yeargain said District 7 has only had one Chapter 1 school listed for this program and last week for the audio-video equipment. Mrs. DeBose said all Chapter 1 schools are treated equitable. At the last meeting the CD Rom equipment for kindergarten was listed alphabetically through Horace Mann. The money available for that expenditure was of a certain amount that only allowed her to go through Horace Mann. Another order from the next school alphabetically from Horace Mann through Wilson will be made at a later date. The first shipment has not been received and she has hesitated to write the second order. All Chapter 1 school principals usually ask for The Write Track because they have to accommodate a few days of their schedule to work with Dr. Gess. The whole staff has to be involved and is at the discretion of the principal. Each school has equal opportunity.

z 805.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

M-18

PURCHASING AND GENERAL BUSINESS (Continued)

(ITEMS D & E ARE RELATED TO BOND ISSUE PROJECTS) "wo Skylights:

^iser Elementary

Change Order #1;

Kaiser Elementary School (Two Skylights)

Approval of Change Order #1 resulting in an additional cost of $821.00 in the contract with Spectrum Roofing Company, for furnishing and installing two (2) skylights for the Kaiser Elementary School reroofing project.

School

hctnge Order tl

Original Contract Sum Total Additional Cost of Change Order #1 Total Contract Sum Including Change Order

$ 148,200.00 ______ 821.00 $ 149,021.00

NOTE: Total change order cost less than 15% maximum allowable VOTE ON ITEM D ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

no aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 6 aye, 1 no. DISCUSSION ON ITEM D Mr. Frank Kellert said it was his understanding the $800 change order is related to replacing, rather than repairing the skylights at the building. That the skylights have been found to be beyond repair. Dr. Jack Isch said that was correct.

Mr. Kellert asked if that could be interpreted as an expansion of the scope of work? Dr. Isch said he did not feel it was.

Mrs. Terri Silver mentioned that the projected amount for that roof was $153,700. Even with the change order it is well below the projected amount for reroofing. Mr. Leo Hise said that was one thing that was left out. The original projected amount was $153,700, the contracted amount was $148,200. He said he had asked for that information to come forward. This lack of information in the agenda item creates confusion. He said it was an increase in the contract rather than an overage of the projected amount. Mr. Kellert said that not only is the item within the scope of work, but under the projected amount.

Mrs. Parks asked if the skylights were the same kind of skylights that were at Creston Hills. Dr. Isch said the skylights might be a little different size, but are the same type. He further stated that the skylights were covered up at Creston Hills some years back, but are being reopened.

Mr. Wayne Dempsey stated he would be voting in favor of the change order on the roof. He said he would always vote to put roofs on schools. It is fundamental to everything we do.

806. MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

H-19

PURCHASING AND GENERAL BUSINESS (Continued)

Keyboard Theory Lab (Yamaha Corporation of Africa) ; of Adyanced Studies

Classen School Keyboard Theory Lab: Classen School of Advanced Approval to purchase a Keyboard Theory Lab which includes program Stix3ies components, hardware, software, teaching training, etc.) for use by students at Classen School of Advanced Studies from Yamaha Corporation of African America. This expenditure, in the amount of $15,965.00, is to be charged to Bond Fund account 531-118-1000650-192-1350-000-508.

VOTE ON ITEM E

Ron Bogle Terri Silver

MOTION: SECOND:

MOVE TO POSTPONE ITEM E UNTIL THE BOARD MEETING OF DECEMBER 12, 1994. STAFF SHALL BRING ITEM E BACK WITH SPECIFIC INFORMATION ON HOW THE ITEM IS TO BE FUNDED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

aye aye no

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6 aye, 1 no. DISCUSSION Mr. Ron Bogle said the agenda item should be corrected to read Yamaha Corporation of America, not African. Mrs. Parks said the information in the Board packet was not adequate for her understanding.

Dr. Guy Sconzo, Assistant Superintendent, Educational Services, explained the workings of the'Keyboard Theory Lab. He concluded by saying it would be a part of specifically Mrs. Lindley's music classes. Mr. Wayne Dempsey asked if there were manufacture these instruments.

not American

companies

that

Mr. Belphry Dean, Manager, Purchasing Department, said the item was not bid. Purchasing researched the matter as exhaustively as possible, and placed it on the agenda tonight, with the lowest price that could be obtained for this particular unit. It was also the unit that originally requested by the teacher. Mr. Dean added that he was not aware of any American companies at this time that manufactured this item.

Mr. Dempsey said the district is using a Nissan Sentra or Altra in the drivers' education program. The district is buying Yamaha pianos. He said the district should look for American owned and operated companies, and "Made in America" products to spend American tax dollars on. Maybe there isn't anyone else who does this particular thing. Maybe there is. For future reference, because he does believe this is a very important issue, he hopes the district will be absolutely sure they do not have an American owned, operated company where Americans are working putting together components. The district should be absolutely sure there are not American companies before buying from foreign companies.

Mr.

Dempsey said he was curious as to why the district is

just 'now

talking about getting the pianos for the School of Visual and Performing Arts, when a year and two months have passed since the projects were approved.

R. #121 POSTPCNE KEYBOARD THBCXIY LAB UNTIL L2/12/94

807.

H-20

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

PURCHASING AND GENERAL BUSINESS (Continued) Dr. Sconzo said in the area of musical instruments waited until the beginning of this school year to be certain that all of the music teachers had the opportunity to again review their instrument requests and make any changes before requisitions were forwarded to purchasing. All of the musical instrument requisitions were not forwarded to purchasing until just subsequent to the beginning of this school year. Dr. Sconzo said he could not explain the activity from September to tonight, but literally the process did not begin as far as purchasing was concerned until just after the opening of school this year.

Mr. Dempsey said although he would support the item, he wanted to state that he has real problems with the planning process employed in purchasing musical instruments, particularly at a school where visual and performing arts are the focus and funds have been available for quite a bit of time to make those purchases. Mr. Kellert said that Proposition 2 included $30,000 for musical instruments. Over half of that is now being spent. He said he would assume that the rest of the musical instrument expenditures that are being contemplated for Classen will not total in excess of the $30,000 provided. Is everyone aware of the priorities with this expenditure and are still prepared to stay within the $30,000 allowed? Dr. Sconzo said that everyone is fully aware of that. He said he would hesitate to make any guarantees, not knowing the bid results of the other musical instruments.

Mr. Kellert asked if this amount of money was contemplated initially in the estimates. t.

Dr. Sconzo said his reference point was the Proposition 2 report that Mr. Nick Kelly prepared. As they proceed with Proposition 2 they are very cognizant of staying within the line items. Mr. Bogle said the only support from staff shown in the documentation is a brief memorandum from Mr. Pat Riley, Fine Arts, who is known to be more in visual arts than music. He asked if the equipment had been developed and recommended by staff and if staff was capable of dealing with the complexity of this kind of system.

Dr. Sconzo said the identification of this request solely came from the music teacher at Classen who is trained to teach with this equipment;. Mrs. Terri Silver said the supporting memorandum stated that the Keyboard Theory Lab would be the only item charged to the bond issue line item, but in the accounting printout it shows there are already items charged to that line item. She asked if those items were in thp wrong category. Dr. Sconzo again said his reference point was the Proposition 2 report which was presented by Mr. Kelly to the Board. In that report, there were no charges made against that line item.

Mrs. Silver asked if that school allowed $30,000 at the middle school level and $30,000 at the high school level, or if $30,000 was the total amount allowed for the school. Dr. Sconzo said in the Bond Issue Resolution, Classen is only referenced for one line item. It is not split as middle and high schools.

Mrs. Silver said she was very uncomfortable voting on this item tonight when her question remains unanswered. She said she would like to know if the $15,965 is included in the listed encumbrance. If it is not, this expenditure will put this line item over the projected amount by $27,000. I-.: Mr. Kellert said he had attended a parent meeting and some of the courses using this equipment was for both middle and high school students. One of the things being contemplated is to also make these programs and classes available to the community on a space available basis.

808.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

PURCHASING AND GENERAL BUSINESS (Continued)

Mrs. Silver reiterated that there is only $30,000 in musical instruments for the entire Classen school and the line item is already over projection, unless some of the items have been charged to the wrong account. For clarity. Dr. Sconzo said he believed Mrs. Silver was looking at an accounting computer report. His point of reference was the most recent Proposition 2 report that Mr. Kelly had presented to the Board. Mr. Hise asked if the Board established a performing arts function at Classen after the Bond issue was passed; he asked if the fine arts portion of Classen was not initially brought to the Board?

Mr. Dempsey said if ever there was a public acclamation, it was the visual and performing arts and international baccalaureate programs at Classen, and the tech-prep program at Southeast. Those two items specifically were on the ballot for the citizens. Every member of the Board participated in town meetings where they clearly explained to the citizens what the purpose and function of those schools would be. Mr. Hise said he keeps hearing the programs were not a part of the original bond issue and has never heard an official answer. Dr. Sconzo said in researching Board Minutes in preparation of the application for the international baccalaureate program, the Board was presented the program and educational specifications for Classen, Southeast, Nichols Hills, and Cleveland at the January 10, 1994, Board of Education meeting. At the subsequent Board meeting the Board took action to approve those educational specifications and programs.

Mr. Hise responded that the bond issue was voted on in October, 1993. He said he was not against the purchase of the agenda item. He is just trying to determine what account it should be charged to at this time. The community has been told they would have this program at Classen and he expects the district to do it. He thinks this piece of equipment and program is just as necessary as laboratory equipment. He said if the item was inappropriately charged to the bond issue, a correction can be made. Mrs. Silver asked to postpone the agenda item until next Monday night's meeting. The bond fund account number does not match any Bond fund account in the document. If this can be straightened out by Mr. Kelly, who would know what Bond fund account it should be charged to, she would feel much more comfortable with the agenda item. She agreed the item is needed at Classen. It seems like a large error or misunderstanding has been made.

Mr. Kellert said he was comfortable with going ahead with the item tonight, but at the same time he would like to know what the year-todate expenses of $26,000 are for at Classen. He said as far as he knows Classen does not have musical instruments. Mr. Dempsey said the Board needs to move ahead with supplies and equipment for the children that were promised a visual and performing arts education. There are a lot of students who enrolled in that school and who participate in programs whose parents cannot afford to rent instruments for their children to use. This equipment should be purchased. He asked that Classen not be made the object lesson tonight.

Mr. Hise said decisions were made by the Board of Education in January of 1994, after the Bond issue, to establish Classen as an international baccalaureate and performing arts school. That should have indicated to the Board that there were going to be some expenditures that were not on the initial list. He said he agrees with Mrs. Silver. When the Board comes back on December 12, he would like to see all of the information that has transpired since the Bond issue took place, all the additions that the Board of Education and administration has added to the Bond issue. The Board is obligated to the patrons who have enrolled their children at Classen to provide the necessary tools for the students to learn.

M-21

809.

M-22

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994 F E

PURCHASING AND GENERAL BUSINESS (Continued) Mr. Hise asked if the Board wished to withhold the agenda item until the Board meeting of December 12. Mr. Bogle said the Board has a calling to be fiscally responsible. When the Board is given an official report from the district, and that report shows there is a deficit in a line item, the Board cannot vote to have additional expenses charged to that line item. No matter what arguments are made the Board cannot vote if there is not money in the budget for it. Staff must come back and explain to the Board either that there is an error in the report or that this expenditure must come from some other place. He suggested the Board give staff a week to show how the Board can vote on this and still be responsible to their obligation to be fiscally responsible. He suggested the item be tabled. Mr. Tom Yeargain said that the Board goes through this type of situation every week. When the Board receives The Benham Group report there will be a lot more dissention. He said this agenda item should have been voted on tonight. The Board keeps delaying things and the students at Classen need this equipment.

Mr. Bogle said he is on the verge of anger because the staff continuously puts Board members in the position of being embarrassed in public because they do not have the information to do what they must do. For staff to bring a recommendation and give the Board a report that suggests the status of the district's finances, then asks the Board to made decision on this information is not acceptable. He said he agreed with Messrs. Dempsey and Yeargain. The Board promised and put thei^ reputations on the line to the community, but the Board cannot make decisions that are fiscally irresponsible. Staff continues to put Board members in this position. He said he did not know how much longer the Board can defend the position the Board is in. He said it is difficult to explain to people when students in an adyanced school are being taught music without the necessary equipment. But, the Board cannot spend money they don't apparently have. Mr. Hise said there have been a lot of changes approved by the Board, that have not been put in the report the Board receives each month. Onie is the cost of air conditioning for the field houses; changes in the project estimates, etc. â&#x20AC;˘x .i'C Mr. Dempsey said he cannot argue with the document, and the account numbers shown in the agenda do not match anything that is on the report. This puts the Board in a terrible position. He asked if the Board coul^ consider a friendly amendment to the motion to table. He would like to see the Board say to the staff because of the nature of this issue that staff not only bring the item back, but it be brought back with specific information on how the district plans to fund the item. The statement needs to be made that this Board intends to do this because it is right. The challenge to staff is to come back with a legitimate way to pay for this. if Dr. Mason said since the last Board meeting staff has been working constantly to respond to the various questions the Board has asked. She said the Board asked to be shown a crosswalk between two financial reports previously sent to the Board. One of the requests administration recognizes as being authentic. When the information was requested. Dr. Mason said she indicated that it would take time to get all the information together. Staff is preparing to have all tl^e information before the Board on December 12. She said she must join My, Yeargain in saying the Board will discover that there will be an ongoii|g concern about the expenditure of funds, because the issues continue to change. Administration will bring the Board next Monday, the absolute best figures they can to show the Board where the district is, how they got there, and to further explain why these figures will probably change again. Administration will also give special attention to the issue of musical instruments at Classen School. She said she regretted the Board's frustration, but staff is also frustrated and are working as hard as they can-to try to bring all of this information together. Mrs. Silver said she understands what Mr. Dempsey is saying about the school. Her concern is not about spending the $15,000 as much as about spending $26,000 and not having anything there.

810.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

STATEMENT(S) OF CERTIFICATION BOND ISSUE ITEMS

TO:

BOARD OP EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for grange Order /I resultlnq. ln-an-additional cost of $821.00 in the contract with Spectrum Roofing Company, for furnishing and installing two_ (21 ekyliahta far the Raiser Elementary School rerooflng pro-Legt in the Board of Education Meeting agenda of December ,5, 1994 ia proper in all respects and is within the guidelines for the projeote approved by the electors of this district in the October 12, 1993, Bond Election.

Mr. Charles Allen

// - 30-

(Date)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase a Keyboard Theory Lab which includes program components, hardware, software, teaching training, etc.) for use by students at Classen School of Advanced Studies from Yamaha Corporation of African in the amount of $15,965.00 in the Board of Education Meeting agenda of December 5, 1994 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond El^tioj

Dr. 2^uy Sconzo

(Date)

M-23

811.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

j= UNFINISHED

BUSINESS

(NONE)

NEW

BUSINESS

(NONE)

CITIZEN S'

COMMENTS

(NONE) BOARD

MEMBER S'

COMMENTS

Mrs. Thelma R. Parks said she was at a loss for words at this time because she really wanted to lash out at the Board President for unprofessional behavior to the Board. Several months ago a comment was made to the President about how the President was talking down to Board members and saying things that should not be said. All Board members know that it is not prudent to make comments about other Board members. She said no one has ever served on the Board who has demonstrated a more dictatorial attitude and manners as Mr. Hise has toward the Board. She said she resents it and has tried her best to ignore it. He is dictatorial, overbearing, and makes statements about Board members, that just should not be said. He has made comments in the newspaper when he was not president, about how people would not have been elected president of the Board if they had not voted for themselves. Mrs. Parks said the only difference was Mr. Hise voted for himself and he lost, and she voted for herself and won. She said she gets letters from patrons of the district saying "you have the most unprofessional president. "Why does he keep nagging at you?" She said she does not have an answer for that, but the time has come when we just need to stop making comments, and his comments are kind of "smartalecky" comments that are not received well by the Board members. If they had been we would have never had to make this kind of statement. She said she was not the only one who has made a statement like this in the open about him and his attitude. She would hope that in the future he would reserve the right to make comments about Board members in the presence of an audience. .

Mrs. Parks said she has previously asked for a line item of expenditures for each of the Bond projects and she is the only person who has asked. She reminded the Board they were spending money like it was going out of style, and she has always said when the time comes to build thg schools, there will not be money there. She said she has warned thjg Board, and it appears that is the way it is going to be. Mrs. Parks said she realizes Mr. Hise is coming up for reelection ai)d consequently she hopes in his attempt to become reelected that he wouljd use caution in his comments about Board members, what he says to the press, and all of the statements he makes that are so unbecoming for a president. He is supposed to be presiding. Not making the kinds of comments he makes that other people laugh at; that cause people to write her notes or call her and ask her what is wrong with your presidentf She said she wanted Mr. Hise to hear this and wants it recorded, so he will not say she got behind his back and said what she has said. Mrs. Parks said his behavior is certainly not becoming to a president.

Referencing other comments that were made, Mr. Ron Bogle said he understands the nature of Mr. Rise's comments when he says that only one-third of the money has been spent. Until staff brings the Board the status of what has been spent; what is committed; and what which j is estimated, and a way to bring the budget back to operating in the black, the Board does npt honestly know whether they are spending money they have or not. Mr. Bogle said there is truth to both sides of this. The Board won't truly know until it gets the report on December 12 what tb(e true margin is in terms of Bond money. He said both parties are right, those that refer to deficit spending and Mr. Rise's comments. The issue will become interesting only historically, since the Board will have clarification next week on exactly where the district is with th^ spending.

812.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Mr. Bogle said one of the things the Superintendent has done tonight is draw out the difference between administering a school district and administering a classroom of the school district. He said he wished there was a way the public could separate that, because what the Board is talking about are the headline grabbers, but does not necessarily have to do with what is going on in the classroom, where dedicated committed teachers are still working with eager children on a daily basis and taking care of educating our young people. He thanked Dr. Mason for continually trying to remind everyone that just administering the school district is not the whole story. Education of the children is also a part of the story. For the record, Mr. Bogle said sometimes Board members have to make comments that are just aimed at the record. Earlier tonight Thelma Parks thanked him "for denying what he said in the paper." Mr. Bogle said he stands by his comments in the newspaper. There were two issues that he had called her about. When she wasn't home, he left a message on her recorder. First of all, he did not want her in any way to take his comments to be critical of her, and he said that. The nature of his comments on the recorder were that he didn't want the wrong impression in the community about the Board's role and he didn't want her to interpret his reported comments as any kind of a personal attack on her. The specific thing that he said was a misquote, was in the first paragraph that read "An Oklahoma City Board member said he was offended by another Board member's comments." Mr. Bogle said offended was the wrong word. He was troubled; he was disturbed; but he wasn't really offended because that is more of a personal comment and his comments were not personal in nature. Generally, he stands by his quotes except for those two issues.

Mrs. Parks said if she had misquoted Mr. Bogle she did want to acknowledge that she was only talking about what was on her answering machine. Her answering machine did indicate that those were not the direct words he had made to the press.

Mr. Bogle said that was correct, by her comments.

He did not say that he was offended

Mr. Wayne Dempsey said he to read in the paper that it looks like the engineers missed their estimates on the cost to redo the Myriad. He said it is quite interesting to'see that all five A & E firms that made presentations with respect to redoing the Myriad and the arena said there wasn't enough money in the city's estimate. He said he really loved the comments of the assistant city manager, "We're not worried about that now." He said he has heard reports that it may cost up to $46 Million instead of $23 Million to do what they need to do. He said hopefully everything will work out and will work appropriately. Mr. Dempsey noted that Carol Cliner said something today that was very interesting at the meeting he attended at the Foundation. In talking about the dynamics of a Board of Education, she said most Boards have a problem with having a loyal minority perspective or viewpoint on the Board. By that, she was saying that once an issue has been decided by a Board of Education, even those who oppose that issue should be loyal to the institution and to the Board. Mr. Dempsey said he hoped one day this Board can get to that in Oklahoma City. When leaving the table they should leave united in doing what is best of the children of Oklahoma City. He said if he did not get anything else from the breakfast meeting he felt that was on target with respect to some of the things he hopes to look forward in the future. Mr. Tom Yeargain said the Board is in a position where its difficult to pass three propositions out of five. The Board does need the retreat, maybe sooner than anticipated. Mr. Yeargain noted that when the Board wants something they want it on paper with a set date, time, and money. He said it is hard to work that way. He said there are mistakes in every report the Board gets, even from The Benham Group. The Board needs to define what is needed. The magnet schools are drawing attention with statements that they are bleeding the district dry. He said Southeast High School and the rest of his district, will be in the black concerning bond proceeds and the rest of the schools will be better off than anticipated. He said the hardest part has been done and the staff has done a good job.

M-25

813.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

M-26

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mrs. Parks asked Dr. Isch if the cost of the Cleveland Elementary School renovation exceeded the amount of money that was allocated. Dr. Jack Isch referred her to the document that Mr. Kelly had prepared. Dr. Isch said on the construction phase of Cleveland, if the interest and the OG&E rebate are added, the construction phase would exceed the amount allocated by $80,000 or $90,000. Dr. Guy Sconzo would need to address the cost of the furniture.

Mrs. Parks said she just wanted the Board to be sensitive to the needs of children when other schools are considered for approval of change orders, etc. If the Board can vote down putting a roof on Rogers Middle School, she wanted to know where they were exceeding the amount of money that has been allocated for schools. All of the schools the Board has talked about have not exceeded their allocation. Mr. Bogle said the Board recognizes that Mr. Hise has a tough job. In an effort to keep order sometimes you do the right thing, sometimes you do the wrong thing, but all of us say things we shouldn't say and it probably applies to Mr. Hise and applies to all Board members. Rather than sighting Mr. Hise and picking him out, all Board members should more carefully pay attention to their behavior during Board meetings and the order of the meeting, and using parliamentary procedure to help ke^p order. That topic will be an agenda item on the retreat and will be a benefit to all.

EXECUTIVE I. #122

^PSCfVML. PC« ■XECOTIVE JESSIOJ ):53 P-M.

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; (B) THE TERMS OF THE EMPLOYMENT CONTRACT OF THE SUPERINTENDENT [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 25 O.S. SEC. 307 B.l AND 70 O.S. SECTION 70 5-118.] ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

RETURN I. #123 kPPROVTVL TO {ECOWENE L0:36 P.M.

S ESS I ON

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board went into Executive Session at 9:53 p.m.

OPEN

SESSION

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mrs. Mrs, Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board returned to Open Session at 10:36 p.m

814.

MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 1994

OPEN

I N

H-27

SESSION

MR. LEO HISE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM A THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING JkDMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS Frank Kellert Tom Yeargain

MOTION: SECOND:

R. #124

MOVE THAT THE SUPERINTENDENT'S SALARY FOR THE 1994-95 SCHOOL YEAR BE SET AT $112,000 RETROACTIVE TO JULY 1, 1994, AND THAT ALL OTHER TERMS OF THE CONTRACT TO REMAIN THE SAME.

Mr. Mrs. Mr. Mr.

ROLL CALL

Bogle, Silver, Yeargain, Hise,

Kellert, Mr. Dempsey, Mr. Mrs. Parks,

aye aye aye aye

SET SUPERINTENDENT' 1994-95 SALARY AT $112,000.00

aye no no

MOTION CARRIED 5 aye, 2 no.

/ -

ADJOURNMENT

There being no further business, the meeting adjourned at 10:40 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President inute Clerk

fllinutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the iggx-?

Board

Education

this

day

)

Witness my hand and seal of this School District this 199X-?

Clerk, Oklahoma City feoard of Education

(SEAL)

jday

R. #125 ADJOURNMENT 10:40 P.M.

815.

MINUTES OF THE SPECIAL MEETING OF DECEMBER 8, 1994

M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM),

ADMINISTRATION

BUILDING,

900

NORTH

KLEIN,

THURSDAY,

DECEMBER 8, 1994, AT 6:30 P.M. PRESENT:

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

T O

CALL TO CÂ«DER

ORDER

Mr. Leo Hise called the meeting to order.

ROLL

Roll Call established that all present.

SPECIAL 1.

ROLL CALL

CALL

seven

(7)

members of the Board were

BUSINESS

Discussion of the relationship between the Board of Education, the Bond Oversight Committee and Bond Issue projects.

Mr. Gregg Rawls, Chair, Bond Oversight Committee, gave the Board copies of a proposed flow chart showing how the committee felt the oversight of the Bond projects should report. Mr. Rawls related the following concerns: The committee felt there was a lack of communication from the Bond Oversight Committee to the Superintendent.

In December, 1993, the Bond Oversight Committee expressed a concern regarding a lack of an accounting plan in the budget process. The Bond Oversight Committee obtained an overview of an accounting proposal from Grant Thornton for the bond process. This overview was given to staff, but Board members did not receive a copy from staff. As committee members visit their assigned schools, they return to the committee with areas of concern. That information is sent to staff. The information at times is not sent to Board members or is watered down and/or concerns get lost in translation.

Mr. Rawls suggested that the concerns of the Bond Oversight Committee should be sent to Board members through the Board Clerk's Office.

DISCUSSION OF RELATICNSHIP; BOARD OF BDUCATIO AND BOND OVERSIGH COMMITTEE

816.

MINUTES OF THE SPECIAL MEETING OF DECEMBER Z, 1994

M-2

SPECIAL BUSINESS (Continued) BOND OVERSIGHT COMMITTEES' COMMENTS

Mr. Jim Hagan, representing District 3, said the Bond Oversight Committee does not receive enough information in the form of inspection reports and financial information. Iris Santos Rivera, representing NAACP, said the Board should keep equity in mind for computers and air conditioning of buildings. Dr. C. W. Earnest, Mayor, City of Spencer, said the Superintendent and the Board of Education should be commended for presenting and undertaking a project of this magnitude. He expressed positive feelings about their effort.

Mr. Rawls said the committee has always felt very positive about the Bond issue. He said more information should be presented to the public regarding the projects that are being completed daily. Marilyn Murrell, Mayor, City of Arcadia, agreed that public relations should be in the forefront. She suggested a systematic process of sending weekly or monthly updates to patrons; stressing the positive economic impact on the community as a result of the Bond issue; and presenting information to patrons on the rationale of scheduling jobs, thereby eliminating the misconception of favoritism.

Jeff Simpsen, representing District 1, said information needs to get from the Bond Oversight Committee to the Board. The committee, as well as the district, wants to see the dollars spent in a timely and efficient manner. He recognized that more money is needed to do all that needs to be done. Jim Hagan said the focus must remain on what the public voted on and accomplish those particular projects.

Lisa Pruitt, representing District 3, said the district should have more coverage when special events happen i.e., the first day children attended school at Cleveland Elementary School. She also gave an example of the Bond Oversight Committee preparing a process of a weighted drawing for determining the order of air conditioning the schools. The recommendation did not go to the Board in that form. She also suggested that the Project Manager for the Bond issue report directly to the Board.

Pat Sapp, representing District 7, said the Board funds should not spent for personnel to oversee and act as consultants.

Ted Edwards, South Oklahoma City Chamber of Commerce, said he would like for the existing schools to be taken care of 100% before starting construction on the two new schools. Iris Santos Rivera, representing the NAACP, said if bond funds were to run short, the general fund should not be accessed. She said those funds were needed for teachers.

Marilyn Murrell, representing. Mayor of Arcadia, said the minutes from the Bond Oversight Committee as presented to the Board do not reflect the committee's concerns.

Gregg Rawls, Chair, said he would be pleased to prepare the minutes from the committee meetings to be sent to Board members. He said the committee is basically solution oriented and would like more information "bounced off of them."

817,

MINUTES OF THE SPECIAL MEETING OF DECEMBER 3, 1994

BOARD MEMBERS' COMMENTS Mr. Ron Bogle said he is hearing that there is a need for a clarification of the role and authority of the Oversight Committee and the procedure the committee should use for communicating with the Board. Also, he said there appears to be a lack of communication from the Board. He said if these could be outlined more specifically, it might address some of the concerns. Mr. Leo Rise, President, said the Bond Oversight Committee was very important to the Board. Their input is important as they represent the community. They are Board appointed. Information that the Board receives should also be supplied to the committee. Mr. Rise reiterated what the Board approved relative to the Bond Oversight Committee during the Regular Board Meeting of October 4, 1993:

Board

action

relative

the

•

To witness bonds.

•

Receiving and reviewing reports from the staff on the status and progress of all Bond issue projects.

•

Provide feedback to staff regarding the implementation plans for Bond issue projects.

•

Receive and review Bond issue expenditure reports to insure consistency with the projects developed by the Board of Education as supported by the voters.

•

Act as a liaison (communication link) to regarding all Bond issue related activities.

•

Report regularly to the Board of Education on the process of all Bond issue projects.

the

issuance

the

community

Mr. Rise said the Board has always had to deal with negative issues. This school district has survived some of the most difficult times of any district in the nation and continues to survive and prosper regardless of the problems encountered. He said the Bond Oversight Committee is something he is proud of. He is also proud to serve with the members of the Board of Education. Hours and hours of personal time is spent in trying to make this district better. Mr. Rise said it should be clarified that the district administrators perform many roles, not just those involved in Bond projects. Mr. Ron Bogle clarified that the only participants in tonight's meeting would be Board members and members of the Bond Oversight Committee. Mrs. Thelma R. Parks said she agreed with the statement made by Mr. Edwards that the Board should be very concerned about the Bond issue as it relates to the Proposition. However, new construction is a part of the Proposition. She said the idea for the new construction at northeast 30th and Prospect came about because there was an overcrowding problem at M. L. King Elementary School and the other schools in that particular area. There had been so many portable buildings placed on the campuses they had almost run out of space. Those schools were designed primarily for 200 students and they were housing 450 students. Mrs. Parks said the people in District 5 have wanted to know the status of the Bond issue. Communication or the lack of communication has been the key. She said people want to know where the Bond issue is in the various districts. It appears some districts are being supported while others are not. She feels that many times the Board was not aware of all the problems they would encounter during the renovation of old buildings, asbestos, doors, windows, etc. and this has really prevented moving as swiftly or smoothly as possible. She said that is one area that needs to be brought to the patron's attention. She said she!is glad that all committee members have a very positive attitude about what is happening in the Oklahoma City Public Schools as it relates to the Bond issue and she hopes the Board will fulfill the commitment that was made to the citizens. She thanked committee members for attending tonight's meeting. She also thanked the committee members for spending their personal time in working to keep the Board informed about their concerns.

818,

MINUTES OF THE SPECIAL MEETING OF DECEMBER 8, 1994

M-4

SPECIAL BUSINESS (Continued) Mrs. Terri Silver said due to a schedule conflict she will need to leave the meeting early. She said she understood the frustration with communication from the committee. That has been true with PTA and other organizations. She hopes the media that is present is hearing what is being said. She said maybe some of the committee members should call the media and ask why they did not cover some of the positive events within the district. Mrs. Silver said staff did send media announcements and news releases regarding Cleveland Elementary School. Regarding the Lisa Pruitt's comments on the Bond Project Manager, she said the Superintendent is the CEO of the district and all personnel must report through that office. Mrs. Silver said she understood where the committee might prefer that office to report to the Superintendent rather than through staff. She said she supports anything that will make the committee's job easier, but the recommendation should also be reviewed by the Superintendent and get input from that office.

Mr. Frank Kellert said the first number he heard when people were putting lists of needs together prior to the Bond issues was $140,000,000 to $150,000,000. However, the district's financial capacity was determined to be limited to about $90,000,000. Sticking to the Bond document should not be characterized as diminishing the importance of the other things that still need to be done. The Bond issue is not a cure-all.

From the time the initial Bond document was completed about two years ago, there have been all kinds of changes that are impacting the real cost of construction. In all fairness, it cannot be expected for a two or three year old A/E estimate to hold up against bids received, when market conditions change and when laws and regulations change. There has to be some flexibility to insure the Bond issue measures up to what the citizens were told. Mr. Kellert said his frustration is probably no different that of the Bond Oversight Committee, wondering how reliable the information is and not having a good comfortable level and consistent format. This puts all of us in a position of being very cautious about spending any money. Mr. Kellert said overcaution can cause stagnation. The Board must make sure they do not bog down in the process. From what he is hearing from the committee, the charge to the Board of Education is to complete the projects in the Bond document, that is what the Board promised and that is what the public is owed. As the timelines are reviewed the last thing that is going to happen by logical progression is heating and air conditioning for elementary schools. Mr. Kellert said if the Board continues the way they are he is concerned that the elementary schools is 1996-97 are going to be the ones that will take the budget hit. In his opinion, if there was any part of the Bond project that pulled the community together, neighborhood by neighborhood, it was the fact that the elementary schools would have a controlled environment so that facility use could be expanded during different times of the year. In his opinion, if something is not done to absolutely ensure there is accountability on the last dollars to be spent the district may come up short. There will not be forgiveness for one elementary school not getting the air conditioning that was promised. If there is one thing the district cannot go back on, it is the very thing that is at the end of the project list. Some Board members will be judged against that result even after they are no longer serving on the Board. Mr. Tom Yeargain said he thinks all the funds will be used but he also thinks all the projects will be completed. He said he agreed with Ms. Sapp's comment that the district is employing too many overseers. Regarding the report from The Benham Group, he said it should be condensed and then the Board would receive the information it wants. Mr. Yeargain said the Bond projects are doing better than the public perceives and they are not in debt. That is against state statutes. However, each Board member will need to watch their own district regarding spending. He said Southeast High School will open Decemiaer 16 and all are invited to attend the opening ceremonies. He especially welcomes the oversight the committee provides. He said the report that Southeast High School was not encouraging applications from Hispanic students is not true. If students want to attend Southeast they must go through the proper application process, which will open again in February.

819.

MINUTES OF THE SPECIAL MEETING OF DECEMBER 8, 1994

H-5

SPECIAL BUSINESS (Continued)

Mr. Ron Bogle said a reorganization plan will be presented during the Board meeting of December 12, 1994 and a lot of the concerns should be addressed at that time. He said this is a great district, with a wonderful superintendent, a fantastic staff, and wonderful teachers. Students learn everyday, and many good things are happening within the district. To say there may be some problems in some areas, does not mean the whole district is being damned. It means the Board is mature enough to address the concerns in a way that helps find solutions. He said in some ways the administration of a school district and the education of children are quite separate from each other. While we all are in the business of educating and providing the proper environment for education, it is ultimately the responsibility of the Board not to educate but to be the financial managers of the district; to oversee and govern and operate the district. It does not mean that the Board cannot be critical in the sense the Board is looking critically at the programs and trying to address them in a rational, responsible way. The media will not change how they report and you cannot hide from being responsible for fear that it might get a headline. Mr. Bogle said the Board should speak about issues openly, frank, honestly, and deal with the issues on the table. If there are cost overruns, as there will be, bring them to the Board or to the Oversight Committee. Talk about how those cost overruns occurred. Bring the support data that shows how they were was analyzed so it will be know that every option has been checked out.

The Board is dealing with problems in a manner that is responsible and timely, but in fact there were schools that didn't open last Fall that were scheduled to open. There was bad and confusing reporting to the Board. In some cases it was members of the Bond Oversight Committee that brought the fact that work was not going on in the schools, rather than from staff. In one case, because of the Bond Oversight Committee, parents and staff were organized, and an emergency team was put together to open schools, that would not have otherwise been opened. The Board cannot say everything is fine, it isn't, but that doesn't mean it is damning the whole district. There are budget overruns. The district does not have the ability to go out and make extra money, they cannot create more income, they must work within the money available. If the district is $1,000,000 over budget, that means there is $1,000,000 less to do something else that is supposed to be done. In fact, if you look at the actual projects, many are 100% over budget. In addition to the budget overruns, the Board has had other confusing and conflicting reports that should be addressed on December 12. In general, all would agree there has been poor and awkward reporting to the Board and others. However, to say that has been the case doesn't mean the Board is being critical of the whole district. It just means in this instance there has not been good reporting. Finally, there have been concerns about the quality of the work. All the Board is doing in asking questions, is being responsible and true to their duties both in terms of the Oversight Committee, the Board, and the Superintendent. Mr. Bogle said the Board should not be afraid to bring up the issues and talk about them. That is how issues get resolved. It is far better to have some scrutiny and controversy now while there is still time to get things fixed, rather than have it come at the end when it is too late to do anything. With that in mind, Mr. Bogle said he is eager to see the Superintendent's Report. As a secondary part of the reorganization plan, some attention might want to be given to clarifying the relationship role, duties, and linkage with the Oversight Committee. Mr. Wayne Dempsey said in May of 1992, when he was running for the District 4 seat, he spent time with the former superintendent. The subject of discussion related to one topic. How much money was needed to do an appropriate Bond issue in the Oklahoma City school system? j He said a conservative estimate at that time was probably $1.5 billion to fix the infrastructure of this school system. That is not an unique story. Go to any urban school district in the country and the same story would be found. School districts are a little different as they cannot go out and pass a sales tax. Upon being elected to the Board,

820.

MINUTES OF THE SPECIAL MEETING OF DECEMBER 8, 1994

M-6

SPECIAL BUSINESS (Continued)

one of the first things he started asking was "What can we legally do in terms of bond indebtedness?" There were staff, community people, and Board members that said maybe we should try $5,000,000 or $10,000,000, $90,000,000 will never work. He said he had more faith in the citizens of Oklahoma City and he knew it would work, as did other Board members. They knew if they took the message to the citizens of what they wanted to do, the people of Oklahoma City would respond. Today, Mr. Dempsey said he hears the reports and some of the gloom and doom stories in the newspapers and other places, but he is still optimistic. One thing he has realized as being a member of the Board is that a bureaucracy such as the school system cannot be turned on a dime. There are a lot of things and mind-sets that will take time to change. This Board decided before they ever took the Bond issue to the citizens that they would have a Bond Oversight Committee (a watch dog group) that would look at what was being done and how it was being done to insure that the things which were promised were actually done and done well. The Board was not required to specify in a Bond document that so much would be spent on plumbing, electrical, etc. at every single school in the district. It was the intent of the Board of Education to tell the people what they were going to do, item by item, and to establish a committee that would work with the Board to help make this process a reality.

There have been a few projects done; there has been growing pains; and some weaknesses have been seen (some major administrative weaknesses). Mr. Dempsey said he would not call it a "lack of communication" because it is more than that. When $90,000,000 is thrust upon a staff that is already working with a $140,000,000 budget, and trying very hard to make ends meet with what they have, the Board cannot expect miracles overnight. Mr. Dempsey said the Oversight Committee needs to have a stronger presence in the administration and oversight functions of the Bond issue. He said he would disagree with any colleague that said this committee cannot work directly with the Board, because they can. They can report directly to the Board, if it is the will of the Board to do so. There is nothing in the law that prohibits that. The Board established the Oversight Committee and could vote to do away with the committee. The thing that is the most frustrating to him, is that he has always believed that the people in Oklahoma City, the people in the school system, the people on the Board, the people in the Oversight Committee, and the architects, engineers, and construction companies who have a vested interest in this community wanted to do the right thing and were motivated by the right reasons. That motivation has been lost and the most important thing that can be done is to go back and look at how they were able to do this whole process in the first place. This Bond issue made history and it didn't happen by mistake. It happened because the citizens trusted the Board, obviously more than the Board trusts itself. Mr. Dempsey said the Board has entrusted the Bond Oversight Committee with a tremendous oversight responsibility. He gets a little annoyed when he hears the committee has submitted information that did not get to the Board the way it was submitted. Information should not be sanitized before coming to the Board. As the relationship is reevaluated it should be remembered that the committee was a part of the whole intent of the issue, to give the citizens and children an open honest bond issue that was a grand design project for this community. It is not just about fixing schools, creating jobs was talked about and buying goods, supplies, and merchandise from suppliers which would therefore create more jobs in the community. After the approval of MAPS by the voters, the district talked about how much construction work there was going to be and how it would improve neighborhoods throughout Oklahoma City because it is larger than just the school system. Mr. Dempsey said maybe everyone should go back and refocus on what is trying to be done, where we are and where we want to go. Possibly if time was spent trying to do it together, we will get there. He said !he appreciates the work everyone does and does not mind healthy agreements and disagreements. Good things come out of people coming together, sharing ideas, and disagreeing. Personally, he will always believe that the most powerful voice that should be listened to in this process is the voice of the people who are citizens just like ourselves who have no motivation other than trying to do a good job for all in Oklahoma City. He values what the members of the Bond Oversight Committee have said.

821

MINUTES OF THE SPECIAL MEETING OF DECEMBER 3, 1994

M-7

SPECIAL BUSINESS (Continued) Ms. Gwen McNelley, representing District 5, said that trust is trying to be reestablished with the citizens of Oklahoma City by completing the projects as the taxpayers voted upon. Mr. Jim Hagan said the Cleveland Elementary School building turned out very well and hopes the other schools turn out just as well. The computers are arriving in the schools. Sometimes as you sit on a committee, the negative is focused upon because the negative bites you harder and faster than the positive will reward you. Before the meeting closes, Mr. Hagan said he would like to make sure there is some focus on some numbers that the Board received last Monday night. The district started with a $80 Million number and as of the last financial report the district is at $91,848 Million, which is $11,848 Million over what was expected. He said the project was not even a year old and financially the district is 13.75% over. He said that is what he would like the district to focus on.

Mr. Hise said it needed to be clarified that the rebates and interest are not included in those figures. Mr. Hagan said these figures were for Proposition 1. He tough to take a number and go forward with that number a later. The buildings are old and it is not known what is walls. The fall back position has already been used up. Mr. the focus should be placed on this now, as now is the time it. He said the district should be talking about seeing reports on construction and numbers.

said it is year or so behind the Hagan said to correct those hard

Mr. Hise said he sees projections being used as realistic figures. He asked if it would be of more value to the committee for the Board to present the actual expenditures based on where we are now, rather than long range projections. Mr. Gregg Rawls said the information needs to be current. What the committee needs to see are the resolution amount, the actual cost, and the negative or positive figures. He said the Board also needs these figures. If a project is over budget the expenditure should be questioned when the Board votes on it. The Board should also have at meetings a calculation at the end of an agenda a status figure of the overall Bond issue. That information should be available to the Board on a current basis and supplied to the committee. Mr. Ron Bogle said he has heard that the way the oversight committee on MAPS is working with the City staff is a very functional and positive relationship. He suggested maybe there is something the City is doing that could help the district if they incorporated the same system. Regarding Monday night, he said everything said until now will be taken into the Superintendent's plan. The Board is probably going to be asked to make some extremely tough decisions. Once again, it is far better to deal with that now. He hopes all will do what is needed to get the program back on line.

Mr. Gregg Rawls acknowledged Dr. George Kimball and said he had not heard any complaints regarding the computer portion of the bond issue. Iris Santos Rivera said she had a concern regarding Bond information not being written in Spanish to allow that information to be taken to the Hispanic community. Therefore, the district is out of compliance with Federal regulations. She requested that the Bond information be sent out in a language at the Hispanic community understands. Mr. Greg Rawls said Dr. Betty G. Mason, Superintendent, has done wonderful things for the district and he has a great respect for her. j Mr. Wayne Dempsey said it troubles him to deal with estimates. Until bids are actually obtained, how can the Board obtain closer estimates? He said if anyone knows how this can be done, he would like for them to share that information with the Board and staff.

822,

MINUTES OF THE SPECIAL MEETING OF DECEMBER 8, 1994

M-8

SPECIAL BUSINESS (Continued) Mr. Dempsey gave an example of an architect's estimate of $440,000 for an annex at a building. When the job was put out for bid, the lowest bid was $775,000. Obviously, the annex wasn't built, but the architect said his estimate was good. This was all done within the span of a few months. He asked how the Board gets hard and fast figures they can live with? Mr. Hagan pointed out that the estimates on both of the new schools, those schools were enlarged after the issue. The actual shortfall projection is because of the expansion of those schools. There may be justification to expand those schools, but not within the Bond issue. Mrs. Parks asked when the report is given on December 12, if the Board will have the opportunity to look at each of the projects with itemizations according to what was allocated? How much money has been spent? What is the balance?

Mr. Hise said that is what staff is working on now and an analysis will be completed for the December 12 meeting. Mr. Hise thanked the Bond Oversight Committee for coming to the meeting tonight. The Board of Education encountered a problem with House Bill 1017 regarding class size reductions which utilized all of the available classroom space; the Bond Issue was approved; and student enrollment increased. That has overloaded the district's facilities. The Board of Education and administration must deal with both the education of children and the infrastructure of the district. These issues were dealt with during a time of staff reductions. When the Bond issue was approved the district was operating with skeleton crews for both the administrative department and the maintenance area of the school district. These are items that had a critical impact on the Bond projects.

Dr. Betty G. Mason, Superintendent, said she joins the Board in expressing appreciation for dialog. The Board has truly spoken for her. The committee has expressed some of the same frustrations, as the Board has said they are on the road for putting those things in place. Dr. Mason said she believes the district has come over the hurdle of growing pains and will now be on solid footing. She invited the committee members to come to the December 12 Board meeting and that most of the questions that have been raised tonight will be answered at that time. She emphasized that she understands and shares their concerns regarding communication. They will continue to work on that problem. Mr. Dempsey said he hopes the Board would soon consider formalizing this process to meet with the Bond Oversight Committee at least quarterly. ADJOURNMENT R. #126 ADJOURNMEXIT 7:58 P.M.

There being no further business, the meeting adjourned at 7:58 p.m. motion for adjournment was made by Thelma R. Parks and seconded by Bogle. On roll call, the votes were as follows; Mr. Bogle, aye; Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mrs. Parks, aye; Yeargain, aye; and Mr. Hise, aye. All aye.

The Ron Mr. Mr.

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Cler

823.

MINUTES OF THE SPECIAL MEETING OF DECEMBER 8, 1994

K-9

utes

approved

STATE OF OKLAHOMA SS. COUNTY OF OKLAHOMA

by the , 199/;5

Board

Education

this

day

) ) )

Clerk, Oklahoma feity Board of Education

(SEAL)

824.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, DECEMBER 12, 1994, AT 7:00 P.M.

PRESENT!

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

CALL

T O

ORDER

CALL TO CWER

Mr. Leo Hise called the meeting to order, gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

Roll Call established that six (6) members of the Board were present. Mrs. Terri Silver arrived for the meeting at 6:35 p.m.

INTRODUCTION

O F

VISITORS

(NONE)

Mr. Tom Yeargain asked for a point of privilege. Mr. Yeargain said the Board depends on the information in the agenda and takes the word of the General Counsel for its accuracy. He asked how Items 1 (a) (b) under Unfinished Business, organizational chart and the job description for Director of Bond Project Management could have been changed? This was taken out of the hands of the administration when it was made a motion by Mrs. Silver on November 21, 1994 and moved to the December 12 meeting to be voted on by this Board. There was nothing in that motion to change these items. The Board has had to deal with this position for too long and it needs to be dealt with tonight. The trouble is that the Superintendent has put the Board in an awkward position on how to deal with it. This is causing Board members to lose confidence in the Superintendent and it is not clear what she wants. The Board put Dr. Jack Isch in charge of the Bond projects and the Superintendent needs to respect the Board's decision. These items need to be handled tonight and we need to reach a settlement. Mr. Leo Hise asked if Mr. Yeargain wished to change the agenda item or wait until the item is up for discussion. Mr. Yeargain said he would wait until the item was discussed.

825.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

*-2

BOARD

MEMBER S'

BUSINESS/COMMENTS

BUSINESS

Douglass Regional Sports, Education and Recreation Park Regional Recreation, Sports, and Education Complex Proposal. Presentation by Councilwoman Willa Johnson, City of Oklahoma City

Ms. Willa Johnson, Councilwoman, said she endorsed and supported the concept of a regional park at the location of Northeast 4th and Martin Luther King Boulevard. She thanked Mrs. Thelma R. Parks, Dr. Guy Sconzo, and Mr. Vern Moore for their collaboration in helping to insure a quality of life for generations to come for the citizens and students of Oklahoma City. She appreciated the Board considering the proposal of the recreational complex. Mr. Sid Hartman, President, Oklahoma City Golf Commission, added that the Commission is unanimously in favor of the project.

Ms. Joann Pierce, Director of Parks and Recreation, City of Oklahoma City, explained the project further, noting that it is located on the "old fairground" property and has an existing community center that operates year round and senior swimming pool that operates each summer. The 120 acres will become a regional sports complex for educational purposes. The golf course is a major part of the project, but is not the entire project. The plan also calls for multi-purpose ball fields that can be used for various sports, a small fishing pond, basketball courts, and continuing with the community center and swimming cente^r programs. Ms. Pierce said much of the work will be done by volunteers through an agreement with the Oklahoma Military Department. She pointed out that the City Council has already adopted a resolution in June, 1994, endorsing the concept of a regional park at this location. Mr. Tom Yeargain said this project will be "a shot in the arm" for the northeast portion of Oklahoma City just as thq medical complexes have been a boost to that portion of the City. Mrs. Thelma R. Parks said she Had the opportunity to visit with staff concerning this project. She said it is an excellent idea. The young people in the community and city-wide will have an opportunity to come to this park and engage in the various activities. She commended Councilwoman Johnson for her efforts.

Resolution Supporting The Douglass Regional Park Complex

Approval of the following resolution endorsing and supporting the concept of a regional park at the location of N.E. 4th Street and Martin Luther King Boulevard to be commonly known as Douglass Park. R. #127 / / < APPROVAL OF RESOLDTiai: DOUGLASS PARK

Thelma R. Parks Frank Kellert

MOTION: SECOND:

MOVE TO ADOPT THE RESOLUTION ENDORSING AND SUPPORTING DOUGLASS PARK. ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mr. Kellert, Mrs. Parks, Mr. Hise,

aye aye aye

826.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

H-3

BOARD MEMBERS' BUSINESS (Continued) RESOLUTION

WHEREAS, there is a need for a more comprehensive recreational facility in Oklahoma City; and WHEREAS, such a facility would allow for the youth of the community to have many activities available for them to participate in; and WHEREAS, such activities would include but not be limited to golf, softball, basketball, soccer, fishing, and swimming; and WHEREAS, these activities will enhance the quality of life for all of Oklahoma City's youth; and WHEREAS, the development of a golf course facility that can be utilized by youth would involve the public school system; and WHEREAS, such involvement would lead to establishing golf teams in the various schools; and WHEREAS, these teams would be coached at Douglass Park; and WHEREAS, the design of the facility will meet the requirement of the Americans With Disabilities Act thereby making it accessible to everyone; and WHEREAS, the development of a Regional Park will require a lot of work; and WHEREAS, many governmental entities, community organizations and private citizens want to contribute to accomplishing the work; and WHEREAS, it will be necessary to negotiate inter-local agreements with governmental entities and other agreements with the community organizations and private citizens.

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Oklahoma City Public Schools that they do hereby endorse the concept of a Regional Park at the location of Northeast 4th Street and Martin Luther King Boulevard to be commonly known as Douglass Park and will support making the park a reality.

ADOPTED by the Board of Education of the Oklahoma City Public Schools this ___________ day of ________________________ , 1994.

President, District 6

Superintendent of Schools

Board Member, District 1

Board Member, District 2

Board Member, District 3

Board Member, District 4

Board Member, District 5

Board Member, District 7

Approval of the following Resolution of Appreciation for the use of Trinity Baptist Church to house our students during the renovation of Cleveland Elementary School. Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE TO ADOPT THE RESOLUTION OF APPRECIATION FOR THE USE OF TRINITY BAPTIST CHURCH.

ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mr. Kellert, Mrs. Parks, Mr. Hise,

aye aye aye

R. #128 RESCff-UTION: TRINITY BAPTIST CHURCH

827.

M-4

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

BOARD MEMBERS' BUSINESS (Continued)

RESOLUTION

WHEREAS, the voters of this School District approved a Bond Issue which would provide for the re-opening of Cleveland Elementary School; and, WHEREAS, this District has been preparing the school site for use during the current school year and, due to delays in construction, the facility was not ready for occupancy at the beginning of the school year; and,

WHEREAS, anticipating the need for a proper place to conduct the school activities of Cleveland Elementary School pending completion of the construction work, the situation was explained to the Pastor of Trinity Baptist Church who volunteered the use of the Church's facilities; and, WHEREAS, the use of Trinity Baptist Church has continued for a period of several months in which the officials of the Church have been most cooperative, courteous and helpful concerning the housing of our students during the interim; and, WHEREAS, construction has been completed at Cleveland Elementary thus making it no longer necessary for the School District to use the premises of Trinity Baptist Church for the purpose of providing these interim facilities;

NOW, THEREFORE, BE IT RESOLVED that Independent School District No. 89 of Oklahoma County, Oklahoma and its Board of Education do hereby express their appreciation to the Trinity Baptist Church, its official and staff for their kind assistance and cooperation during this process and for their willingness to make the facilities of their church availal;^le to the students of this District. BE IT FURTHER RESOLVED, that Independent School District No. 89 of Oklahoma county, Oklahoma and its Board of Education commend the members of Trinity Baptist Church for their community spirit, understanding and support given to the students of this District and the example they set as an outstanding community partner in the development of the young people of this District. Dated this____ day of______________ , 1994.

INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA

President, Board of Education

Superintendent of Schools

Member, District #1

Member, District #4

Member, District #2

Member, District #5

Member, District #3

Member, District #7

828.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-5

BOARD MEMBERS' BUSINESS (Continued)

Change in BOB Schedule of Meetings Approval to make the following Education schedule of meetings. From: To:

change

the

1995

Board

January 24, 1995 January 23, 1995

(January 24, 1995, a Tuesday, was listed in error when the Annual Calendar of meetings was approved by the Board on the agenda of November 14, 1994) MOTION: SECOND:

Ron Bogle Wayne Dempsey

R. #129 CHANGE BOE MEETING FROM 1/24 TO 1/23/95

MOVE FOR APPROVAL OF ITEM 3 AS LISTED. ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Yeargain,

aye aye aye

Kellert, Mr. Mrs. Parks, Mr. Hise,

aye aye aye

MOTION CARRIED 6-0.

BOARD MEMBERS' COMMENTS Mr. Wayne Dempsey commended all of the departments at Classen School of Advanced Studies involved in last week's play. The play was written by the drama teacher and was an excellence performance. All can be extremely proud of the drama department at Classen and what they did.

Mr. Ron Bogle said he is often reminded that what the Board deals with on a weekly basis in some ways is very remote from the real school district. The real action is what is going on in the community with the teachers and others. He said he had lunch today with a couple of people who were commenting about the quality of Dr. Mason's staff, which he wanted to share with her and the other Board members. They are working on a project to help bolster, reinforce, and support our neighborhoods to try to create a better environment for children. You can't do that in Oklahoma City without working with the Oklahoma City Public Schools also. They talked with tremendous enthusiasm about their work with Dr. Linda Toure, Director of Elementary Schools, Mr. Vern Moore, Assistant Superintendent, Special Services Division, and Mr. Eddie Griffin, Administrator, Athletics and how their efforts are building a cooperative partnership with the YMCA, YWCA, and other youth service organizations to provide after school activities that will improve and enhance the quality of life for children in Oklahoma City. They described Eddie Griffin as being a "can do" guy. There is not one idea they have discussed that Mr. Griffin has not found a way to try and make it work. That kind of imaginative, creative, courageous, problemsolving approach is exciting reflects well on the district and what the Board is trying to reinforce to improve the quality of life for the children in Oklahoma City. He thanked Dr. Mason for building such a strong team, and thanked those recognized for their commitment. Mrs. Thelma R. Parks said she had the opportunity to go to Millwood School on Sunday to hear a Christmas Program with the Ambassador Choir of Oklahoma City which has a youth component. Many Oklahoma City Public School students are involved. This morning she had an opportunity to attend a breakfast, with patrons in the Star Spencer area. There is progress being made in that community because the parents, and the Star Spencer High School principal, Mr. Jimmy Dew are providing the leadership to bring the community together by insuring educational opportunities arje provided for the students. At some point, that community has felt they were the step-children of the district, but no longer. They are all coming together to enhance the quality of life for

829.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-6

BOARD MEMBERS' BUSINESS (Continued) students in the Star Spencer area. When these partnerships are built they will be lasting. The ministers of churches are providing the leadership and bringing their congregations together to make sure they stay in touch with the school and doing things for the children. Mrs. Parks Pastors Blakeley, Muse, Laskey, Parker, and Deacon Love who were here this evening. They wanted to come and be a part of the Board meeting to make sure they stay in touch. She said she was delighted they were in attendance.

Mr. Frank Kellert expressed the appreciation of the Board and the school district to Trinity Baptist Church for coming to the rescue of the students of Cleveland Elementary School. He also expressed gratitude to Mr. Cleeta John Rogers for facilitating the arrangement with the church. Mr. Leo Hise also thanked the Trinity Baptist Church for housing the students awaiting the opening of Cleveland Elementary School. It is a great thing to see the community and governmental community working together. He thanked all the people who had assisted the district during this construction phase while getting the facilities opened.

CITIZENS' COMMENTS

CITIZENS

COMMENTS

Mike Allen, President, OCFT, talked about the testing date for the Spring of 1995. He said it is the consensus of teachers that were surveyed that the testing should be before Spring Break. Mr. Allen also talked about the need for another administrator at Moon Middle School.

Loree Schrank, patron, thanked Trinity Baptist Church for housing the Cleveland students. She also talked about the Bond Oversight Committee meeting and the roof needs at Rogers Middle School. ,

Reverend W. B. Parker, pastor, St. James Baptist Church, talked about the need for a roof at Rogers Middle School and a lack of custodial supplies at Star Spencer High School. His final comments were about the need for the Parks Elementary School and equity for all students.

Alton Blakely, Northeast District Association, talked about the recent Moon Middle School incident.

Cindy Brown, OEA, talked about the Bond issue and the need for better communications.

Margaret Gaeddert, Hoover Middle School PTA, issue needs at Hoover Middle School.

SUPERINTENDENT SUPERINTENDENT'S REPORT: UPDATE CN BaiD FUND FINANCIAL STATUS

talked about bond

REPORT

Report and Update on Bond Fund Financial Status.

Dr. Betty G. Mason, Superintendent, introduced Mr. Nick Kelly, Director of Budget and Financial Management to report on the differences of the two reports the Board members previously received. Also, what the staff is proposing to do in order to assure that the total commitment is kept to the community.

Mr. Kelly said when he made a presentation to the Board three weeks ago, several questions were raised about the Bond project, several issues were reported in the newspapers, some of which were incomplete and contained what the district believes were inaccuracies. He would like to set the record straight tonight and continue to move forward (in completing the Bond projects.

The first issue is the non-existent deficit. The school district does not now and will never have a deficit. Deficit spending is prohibited by law and by the fact that the Superintendent and staff know it can't

830.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

SUPERINTENDENT'S REPORT (Continued)

happen and it won't happen. In fact, only about one-third of the bond money has been spent so far. What was presented to the Board was a picture of what would happen if the Board did not take corrective action. A warning sign so a shortfall could be avoided, which is very emphatically not a lack of planning. Staff provided to the Board what any financial staff would do to inform their management of the "big picture." The second issue is a Bond report reconciliation, a "crosswalk" of the difference between the $5.6 Million number reported by the Service Center on October 19, and the $3.2 Million figures reported by the Financial Department on November 21. The $5.6 Million addressed only the Service Center's responsibilities, the construction portion of the Bond issue. The $3.2 Million addressed Bond issue and the OG&E money on the revenue side. The primary difference in the reports would be the interest income, which was not included by the Service Center report and is not their responsibility. Nor did the report contain the cost of furniture and equipment which is also not a part of their responsibility. Mr. Kelly said some of the estimates had also changed between the time the reports were given, and will continue to change as economic conditions change and as better information is received from architects. No one can realistically expect cost estimates for $90 Million in construction projects to be exactly accurate. How good the estimates are is mostly a matter of perspective. Depending upon who is looking at the figures being off 3% or 4% is subjective. The fact remains that individuals did the best they could with all of the information available at the time and the projects are now moving forward. The second report was an update and had more information that was then available. The baseline for Proposition 1 is the $3.2 Million in additional funding that may be needed.

What is the plan or how is the $3.2 Million obtained. There are only going to be two ways to address a need for more funding. There can be planning to provide the money somehow or the need can be reduced. In reducing the need, Mr. Kelly referred to the plan presented by The Benham Group three weeks ago. A conscious and consistent reexamination of all costs at certain check points, further formalizing a decision making process, providing information in the context of the entire project and not in isolation wii^h one project. All 800 projects cannot be methodically evaluated, but through the life of the Bond issue, that will have to happen. Part of the plan will involve going back and looking at the methodologies and the scope of work in specific area. An example is the air conditioning of elementary schools to see if the commitment can be fulfilled in a more cost effective manner. This does not mean schools would not be air conditioning, it simple mean different means of getting there will be explored.

Mr. Kelly emphasized that all Bond issue which were listed in the original document will be done. Administration will redouble their efforts to insure that all projects are completed in a cost effective manner. The fact remains that revised cost estimates are higher in many cases than what was in the original Bond issue. The Bond specific projects will be done with all of the available revenue. The available revenue included in the report last week included all of the Bond proceeds, the projected interest income; and all the projected money from the OG&E rebate. The district has always had and will always have a legal and morale obligation to insure that all of those listed Bond projects are completed. There are also Bond related projects, things which were not necessarily included in the line-by-line in the Bond issue which must be done. Many of those costs are furniture, equipment, and computer wiring. These projects can be done out of that Bond related revenue if there are funds left. What Bond related projects remain to be funded are going to need to be funded from sources that would normally be used to fund those projects, either the building(or general funds. In presenting the proposed fiscal plan for Bond related projects, Mr. Kelly began by noting that there is a one time expense for portable buildings in that amount of $1.2 Million in this year's budget, that

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MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

SUPERINTENDENT'S REPORT (Continued) will not recur next year. That money will be available for rebudgeting in future years. Also, the Bond issue projects have lessened the pressure on the building fund for the next 2 to 4 years. During that time, many of the Bond related expenses and projects can be funded through building fund. In addition, another source of income that could be available is the interest from the sinking fund. As the Board continues to receive Bond projects to approve, will also continue to receive other projects for payment out of the Bond funds. In instances where the Bond fund interest will need to be used for cash flow purposes, i.e. buying furniture or doing other minor projects, staff will establish a separate sub-account and audit trail so the Board can clearly see where the money is to come out of the interest income. This is not something that is required by law or accounting regulations, but something that will increase the comfort level of the Board with the issue of accounting for the Bond funds. In the preliminary budget for next years' building fund, staff will bring a budget which proposes paying the Bond salaries from the building fund. Logistically and practically, staff believes this is the best thing to do. Staff will also include in the budget a contingency amount for Bond related projects. As specific recommendations are received for listed projects all of the estimates are going to be over or under the original Bond amount. This does not mean the Board should accept without questiqp. estimates that are over budget. It means that most estimates should be consistent with the overall fiscal plan as presented tonight. For example, if $100,000 is saved on one specific project and nothing else in the whole plan changed, it would mean that $100,000 more would be available from the building fund over the next three years. On the other hand, if one of the estimates went over by $100,000 and none of the other estimates changed, that would mean another $100,000 the district would need to come up with out of the building fund over the next three years. Staff will bring monthly updates to the Board and as the estimates change, the numbers needed for the fiscal plan over the next three years are also going to change. It is simply going to depend on the progress of the projects and the accuracy of the current estimates. In summary, Mr. Kelly said there was not a deficit or a shortfall, but a plan allowing the district to track both the operational and the financial progress of the Bond issue in detail and avoid over commitment of funds. Number will change And that is unavoidable. It is just a part of reacting to changing economic conditions.

The plan for the overall Bond issue means the listed projects will be done the other related projects will be funded if needed out of building funds levy money over the next few years. We anticipate less pressure on the building fund because of the Bond issue allowing this plan to be feasible. Other sources of funds may be required but those would hay^ been required anyway in the absence of the Bond project.

Mr. Kelly said he would present an updated report to the Board toward the end of January.

Board Members' Comments Mr. Ron Bogle thanked Dr. Mason and Mr. Kelly for the thoroughness that went into the preparation of the report. The Board went for many months without financial reporting on the Bond projects; the Board often requested reports and when those reports were finally provided, they showed a $5.6 Million shortfall based on current projections without an explanation. When the report was received with that shortfall, members of Board was alarmed. A few weeks later a second report was brought back to the Board showing a $3.2 Million shortfall based on projections, without comment on how the numbers went from $5.6 Million to $3.2 Million. What the Board asked for at that time was to show how thtpsa two figures were obtained. Mr. Bogle said this report adequately describes the differences and that is appreciated. Mr. Bogle said ha takes issue with a comment by Mr. Kelly that if a person has .a predisposition to be critical, they might see things in a critical way,. It is not the Board's role to be enthusiastic, optimistic, or critical; it is their role to be dispassionate and view the information as they

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MINUTES OF THE REGULAR MEETING OF DECEMBER 12^ 1994

SUPERINTENDENT'S REPORT (Continued)

receive it. Tonight the Board has received good information that not only brings the Board to a comfort level on the numbers as they stand now and with a plan that sounds responsible in terms of going into the future. Mr. Bogle said he would specifically respond to one statement. There is a given in construction, that most understand and it has been said enough that all now understand, until the bid from the contractor is in the figures are only estimates. Estimates will change, and that is fine, as long as that is being tracked. What the Board felt they did not have was information to show the estimates are being tracked and staff was staying on top of those changing numbers. There are "givens" in the Bond program and one is that some of the projects were underestimated and a way should be found to fulfill the commitments to the district within the constraints of the new reality that some of the projects are going to cost more. The most critical line in the report was going back and evaluating the projects with the idea being that commitments must be fulfilled, but in a more cost effective manner. That is what the Board should be looking for. When a project is brought to the Board, if it is over budget, it should be described to the Board how that project has been evaluated and that the most cost effective project is being presented. There is a legal and morale obligation and he appreciates Mr. Kelly's advice and permission to question projects that are over budget. That is ultimately one of the Board's responsibilities. They have the financial responsibility to question projects that are over budget and if the Board feels the staff and consultants have done a complete job in looking at the costs and trying to make it cost effective, the Board can proceed with comfort. Mr. Bogle said he appreciated the report and is pleased to see there is now a system in process that will give the Board regular and thorough financial reporting. Mrs. Thelma R. Parks said she is pleased with the report presented to the Board. Perhaps if this had been done a few weeks prior, none would be pointing a finger at anyone. Mrs. Parks said she had asked from "day one" to receive a line item of the expenditures. She is pleased that has been done. Adequate planning does involve looking at the projects and making those changes that are necessary so the district will not have a loss of manpower hours or loss of money. An example is the ceiling at one of the elementary schools where there was a leak almost requiring that part of the ceiling be replaced. When that question was asked, the respondent stated that was not a part of the contract. Many times it will be required to be very conscious about the things that need to be done. No one would want to replace tile in a ceiling without some consideration about the roof. It is not a matter of pointing a finger at anyone, it is just a matter of adequate planning so the mistakes of the past are not made again. Mrs. Parks thanked Mr. Kelly for his report. Mrs. Terri Silver asked if the figures shown in tonight's report, include the revised estimates for Nichols Hills, Christa McAuliffe, and Thelma R. Parks Schools on tonight's agenda. Mr. Kelly said the amount in the figures for Nichols Hills is the $2,143,240, is shown on the agenda, so the estimated cost is slightly below the revised estimate. The same thing is true for the Thelma Parks and Christa McAuliffe schools. The numbers that are in the agenda tonight are the current estimates that are in the report as presented three weeks ago and are included in the $3.2 Million in additional funding that may be needed.

Mr. Frank Kellert said he appreciated the ground being gained in the financial accountability of the project. One of the difficulties he has had in going through the documents, is that some of the A/E estimates that are being worked with are 2 years old or older. Since the time the estimates were obtained, there have been changes; in regulations and BOCA codes. There have been a lot of things happen which could negatively impact those estimates. Unless he is able to go through the document line item by line item he does not have anything that draws his attention to the <Eact that the estimates have been updated. Mr. Kellert said it seems construction costs can only go up. As soon as an identifiable cost increase for a project can be identified, the Board should receive the impact of that item on other A/E estimates that are

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MINUTES OF THE REGULAR MEETING OF DECEMBER 12,- 1994

SUPERINTENDENT'S REPORT (Continued) not yet underway. Updating the Board on what has been done and what is scheduled to be done is one thing. But it should be done at the same time and included in the projections. Staff should be just as careful of protecting those last dollars through A/E estimates as they are the dollars that are now being spent. He said mention was made of the nonrecurring payment for the portable buildings. He said it was his recollection when the 5th Year Center students were returned to the elementary buildings it was a very expensive proposition. All of that expense was not accounted for in one fiscal year. A significant number of educational programs were set aside until the costs could be recovered. Now he hears that money is going back into Bond projects, and he has not seen a restoration of the educational programs that were cut, i.e. before and after school, summer school, spring break school, etc. It disturbs him that if a Bond project does not produce increased student achievement, this will all have been for naught.

Mr. Kelly said that question will be addressed in the budget process where programs will be competing for priority in the general fund budget. Mr. Kellert said part of his question was not meant for Mr. Kelly to respond to and will come through Cabinet. He is concerned there is money now available which was pulled from programs and it is not going back into programs. He said to be on record with that concern is as much his point as anything else. Mr. Kellert said Mr. Kelly talked about making corrections to the supply side and the demand side and accurately stated the need cannot b^ reduced. There is not information that the roof at Rogers Middle School isn't the tip of the iceberg for roofing needs in the district that were not prioritized into the Bond project. He said there is probably a variety of other day to day maintenance needs that will continue to surface, even through the district is saving money on some maintenance items. He keeps seeing correction to the document on the supply (money) side, but no one is addressing the other side because the need is not going to be reduced. The supply of money to a great extent is not going to be increased, and what will happen is spending patterns will be altered. He said that is the thing he is not seeing in a comprehensive way. Money is being looked for that had not been thought of before and it is being found. What he is not seeing as a member of the Board is a way to address altering spending patterns. This may mean revisiting, reprioritizing, taking a look at scopes of work that can still be done within the bond project, and getting the work done perhaps not to the degree that was originally wanted but still within the letter and intent of the project. He said historically, every time it is said more money can be found another instructional program is cut. If that is th^ unspoken part of the strategy he remains concerned. Some of the money looks like money to him that two or three years ago was in instructional programs and now it is being considered to get us out of this problem. Dr. Mason said some of the projects were under estimated, but then there are a large number of projects believed to be over estimated. Administration did not chose to change any of those estimates at this time, because they believe they should come from architects and engineers in the field. Dr. Mason said there will be a change in the bottom line when firm figures are received for air conditioning elementary schools, for replacing some of the exterior doors, and probably things that are yet unknown. Administration is going to be looking at the focus received from The Benham Group as the larger projects are being bid. Bids will be received on the interior portioii of the buildings to be weighed against what it would cost to do the jobs by force account. This will enable getting the best dollar value on every job. Administration is very conscious they will not go into the building and sinking fund as hard as Mr. Kelly's report recommends. All that is being said is at this point in time, if nothing else changes, the commitment can be kept to the community. Administration expects) to bring even more information and ways to save funds on these projects.

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SUPERINTENDENT'S REPORT (Continued) As the budget is developed for next year, administration will want a commitment from the Board that they will grant permission for the district to build its budget and make allowances for such expenditures as needed. By the time budget development starts the entire picture will have changed greatly. Mr. Kelly has said he will bring to the Board a report at least every 30 days with an update on the financial picture. Dr. Mason said it is her belief the picture will get better as time goes by. If nothing else changes, the plan presented tonight can fulfill the commitment to the community.

Mr. Kellert said the direction that t-he reporting has taken during the last 30 days is one of the most heartening things he has seen in the last 6 months. The gap is closing very quickly due to a lot of hard work by the Superintendent and staff. His prior remarks were not a criticism of the way the reporting is being done or the way things are being managed. It was simply a frustration he has felt. Based upon what the Board has seen in the last 30 or 60 days, it will continue to get a lot clearer, and he looks forward to that. Mr. Kellert said he wishes he had a little more of a comfort level tonight, but by the second or third week of January things should be a lot clearer. He said he would continue to keep saying that the Board does not seem to be talking about instruction when the pressures of the Bond project come to the Board from the media and every where else. That is still the business the district is in.

Mr. Wayne Dempsey said he hoped as the district looks at budget planning for next year and the succeeding years, he will be interested to see if in the planning looks further than the $1 Million left from the portables. Mr. Dempsey said with the completion of the projects, there should be a corresponding lessening of a need for maintenance personnel. He said those areas should be looked at before educational programs are looked at. In terms of general needs of the district it should be taken into account what has been done, what is under warranty, and what may need to be done in succeeding years. In his opinion that could be a place in the building levy where resources may be tapped if needed. Mr. Bogle said in the report that Mr. Kelly presented and also in Dr. Mason's comments, what he heard was that the first activity would be to go back and reevaluate the projects with the ideas of still fulfilling the commitments, but in a more cost effective manner. What he heard is that there would be a two step process. First, to insure that the district is being totally efficient in the programs. If there is a need for contingency funds. Dr. Mason has a pool of money available, but the district will not simply go over budget and go into the contingency. Staff would first make sure every way had been looked at to bring the cost down on each of the projects before the contingency funds were used. If that is to be the process, Mr. Bogle said he assumed whenever staff brings projects that are over budget, they will also bring some discussion of how they tried to bring the costs down before the Board would ever approve monies coming out of other funds.

Dr. Betty G. Mason said she would like to call to the Board's attention that in tonight's packet was the resolution for the need for additional assistance at middle schools. That assistance will be in place when the students return from Christmas Vacation on January 3, 1995. Secondly, she wants to join in the expression of appreciation to the Trinity Baptist Church for the services they provided to the district. A letter of appreciation has been sent and the resolution that was approved tonight will be presented to them. Staff did their best to insure that everything was left in tip-top shape. The principal is Cleveland Elementary School is extending an invitation for all to come to the school and see the building. RECESS Mr. Leo Hise called a short recess at 8:40 p.m. at 8:51 p.m.

RECESS

The meeting reconvened

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M-12

PURCHASING R. #130

APPROVAL OF PURCHASING AND GENERAL BUSINESS

MOTION: SECOND:

AND

GENERAL

BUSINESS

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVlkL OF PURCHASING AND GENERAL BUSINESS ITEMS A, B, AND C AND THAT THEY BE VOTED ON SEPARATELY. Citizens' Comments Regarding Item A Rich McLain, Nichols Hills Elementary School PTA President, talked about the PTA's efforts to help get the school reopened and the need to expedite the bids of the Nichols Hills Elementary School plans.

Ann Taylor, Nichols Hills Elementary School, talked about the need to go forward with bidding the plans for the Nichols Hills Elementary School renovation. Proceed With Bidding: and Remodeling

Bidding: Nichols Hills Elementary School Renovation

Nichols Hills Elementary School Renovation

Consideration to proceed with bidding according to plans and specifications for remodeling and renovating Nichols Hills Elementary School. Estimated cost of construction: $1,976,124, as submitted by Architectural Design Group, Inc. Bond Estimate amount (original) Bond Estimate Amount (revised) A/E Estimate (revised)-(320 students) Plus previously spent (asbestos removal, cafeteria roof and cafeteria renovation)

$1,585,000 2,143,240 1,976,124

Total revised estimated cost

$2,073,389

97,265

VOTE ON ITEM A ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

Discussion on Item A

Mr. Ron Bogle asked if the Board could vote not to include the ad alternates? Dr. Mason said the second set of add alternates are absolutely essential to the building. They are separated so a bid can be obtained for the building components and also a bid on the add alternates. The Board will be voting on $1,976,124.

Mr. Bogle said the estimates as shown is approximately 20% over the original estimate. He asked what measures have been used to bring the cost of the school down in an effort to get the cost closer to the budget? Dr. Jack Isch, Executive Director, Management Operations, said the first five alternates were originally a part of the base. Dr. Isch's stiff and the architects went into the building and looked for things that could be pulled from the base estimate to reduce the cost and still have a good building. Dr. Isch said the last add alternates are essential.

Mr. Bogle asked if there was a suggestion that the add alternates might be done by utilizing force account and saving additional money.

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PURCHASING AND GENERAL BUSINESS (Continued)

Dr. Isch said his staff will do estimates on the add alternates by force account and these will be submitted prior to the opening of the bids. Generally most of these items can be done a little cheaper by force account. Mr. Bogle asked Dr. Mason if it was her conclusion that cost of the job has been reduced as much as possible.

Dr. Mason said she believes the project has been reduced as low as possible and still have a good building. The architects have suggested the project has been reduced as far as possible. Mr. Bogle project.

said that well

over

$300,000

has

been

taken out of

the

Mr. Frank Kellert said things were mentioned that have been taken out and he assumes they were not part of the formal scope of work of the document.

Regarding the process used for force accounts, Mr. Kellert said his concern is how the force account estimates will be submitted, as a bid, or will the bids be opened and then the force account estimate determined.

Dr. Isch said the force account estimate will be submitted to Dr. Mason prior to the opening of the bids. From past experience force account work usually costs less than the bid cost. Dr. Isch said however, there are several areas where the district does not have the expertise or manpower to do certain jobs. Mr. Wayne Dempsey said he hopes the Board will approve Item A tonight and that efforts are made to fast-track the process, once it has been approved. He said he believes the district, in some respects have not fulfilled their commitment to Nichols Hills and the school building needs to be opened. He would like to see the district target August, 1995 as an opening date. It made him feel good to hear Ms. Taylor saying during her citizens' comments that she had noticed an advertisement for a house for sale in the Journal Record that highlighted the fact it was in the Nichols Hills Elementary School district. For years surrounding districts have been highlighted. Families for many years felt they did not have options in Oklahoma City. The families who live in Nichols Hills have not had the option of having an neighborhood school. The district has promised Nichols Hills a neighborhood school and that promise needs to be kept, and with special priority.

Regarding Items A, B, and C, Mrs. Terri Silver clarified that the amounts given did not include the furnishings and equipment, strictly renovation.

Dr. Mason said that was correct, but the estimated cost of the furnishings and equipment were included in the report that Mr. Kelly presented to the Board tonight. B.

Proceed With Plans and Specifications; School

Thelma R. Parks Elementary

Consideration to proceed with plans and specifications for constructing the Thelma R. Parks Elementary School at an estimated cost for new construction of $2,503,250.

Bond Estimate amount (original)

$1,590,000

Bond Estimate Amount (revised) Plus soil testing estimate Site clean-up (if force account) Surveying Expense

$2,503,250 2,870 10,000 3,250

Total revised estimated cost (350 students)

$2,519,370

Plans & Specifications: nielma R. Parks Elementary School

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IH4

PURCHASING AND GENERAL BUSINESS (Continued)

VOTE ON ITEM B ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

no aye aye

MOTION CARRIED 6 aye, 1 no,

Discussion on Item B

Mr. Frank Kellert said he would only make this comment once as it would be repetitious for Item C. As the scope of work for this project has expanded, not just in terms of dollars, but in terms of the service to students from a student population of 250 to 350, which is certainly a more appropriate number, he recalled a conversation which occurred at a Board meeting with the Bond Counsel last summer. It took him one pass through in listening to audio tapes of the meeting before he understood the question that Mrs. Parks was asking that evening. He found there was a seed of an idea that the Board had considered. He said he did not know if it would apply to the Christa McAuliffe School. The thing that keeps coming up tonight is spending the money more effectively. As the Board looks at school districts in the metro area, 1-89 is probably alone in the number of schools that contain fewer than 300 students. Virtually all school districts have decided it is difficult to support a small elementary school. Our district has a lot of small schools. According to the Council of Great City Schools, for a district the size of 1-89 we have more small schools than anyone in the United States. He said the way Mrs. Parks question came out was can the district take overages from just one Bond project and put them into another Bond project? Appropriately the Bond Counsel said "no we can't." Mr. Kellert said he did not think too much about the question, until he recalled what was done at Eugene Field Elementary School, at a time when the district did not have money and simply had to make a financial decision. He said it was a good financial decision that was responsible and has been good for the district. One of the things the Board has not considered was if a surrounding school was closed at some appropriate period of time, could the Bond Inoney be used at Parks Elementary. The answer was no. That is not the only money that the district has for those types of purposes, there is magnet money and magnet school resources. He said he did not know if that is a viable option, and is not trying to promote it. As the money gets tighter he continues to look for ways to make a long-term responsible financial decision. When the two schools went from 250 to 350 students that maybe they had gone overboard and provided for too many, and now he is wondering if the schools are being built for too few. He said he did not want his request to be misunderstood, as a lack of support for either school. He is asking the Board's indulgence to reach a higher level of comfort with the financial picture. , Motion To Table Items B & C

MOTION: SECOND:

Frank Kellert

MOVE TO TABLE ITEMS B AND C UNTIL THE THIRD BOARD MEETING IN JANUARY AFTER THE BOARD RECEIVES THE FINANCIJkL UPDATE ON THE BOND PROJECTS.

MOTION DIED FOR A LACK OF A SECOND.

Mr. Ron Bogle requested clarification on the implications of the vote being requested for Items B and C. j , Dr. Mason said several weeks ago both of these projects were brought before the Board by the appropriate architect. At that time, the architect discussed with the Board the square footage for the projects.

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MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

PURCHASING AND GENERAL BUSINESS (Continued) The Board then voted to approve that initial presentation, understanding as the architects moved further into the completion of the designs they would return to the Board with a more firm dollar amount for building the schools. The architects have been sensitive to the initial figure that was approved by the Board and have been working with staff to stay as close within those figures as possible. These are the figures the Board has tonight. It was stated in the past two Board meetings that the Board did not see specifically what those dollar amounts were. Staff was requested to bring the two schools back for the Board to review. The Board is specifically voting on a dollar amount, that they previously agreed to unspecifically. These items are before the Board for clarification. When considering Item A, Mr. Bogle said the Board actually voted to allow the project to be advertised for bid. He asked the implication of the Board's vote on Items B and C and whether it would allow the architects to proceed with designs.

Dr. Mason said that was her suggestion. Mr. Bogle noted that both of the projects are approximately 60 to 70% over the original estimate and were clearly underestimated. Regarding the issue of not bringing anything to the Board without having reevaluated the project, he asked if someone would speak to the efforts to make a more cost effective design.

Dr. Jack Isch said there had been a number of meetings to get the school within budget but still have an adequate size. The cost difference is based ont he estimated construction cost per square foot. There are several things that can be done to make it a "cheaper" school. Staff will continue to work with the architects and engineers to determine what can be taken out to get the price as low as possible. Dr. Mason said the architect has said they can give staff a comfortable and appreciative building within this dollar amount.

Mr. Bogle commented that there has been some misinformation that should be cleared up about whether the Board should build these buildings. The Board does not have a choice. The two elementary schools will be built; the voters voted to build them; and the Board and district should be committed to building the vei;y best buildings possible within the context of the financial constraints. Any questions asked about these projects, or any other projects are not intended in any way to undermine the projects ability to be built, but simply that they be built in a cost effective manner. Mr. Bogle said he regretted Dr. Isch's statement about a cheaper building because Mr. Bogle does not think anyone wants to build a cheap building. A comment like that minimizes the opportunity to go back and seriously evaluate building materials and other kinds of things. For example, for the standing seam roof maybe a lighter gauge metal could be used. On the floor coverings perhaps some money could be saved. Dr. Isch reported that $300,000 had already been cut from the Nichols Hills Elementary School. There wasn't any suggestion that those savings cheapened the school. Mr. Bogle asked if staff and architects look at these cost estimates and evaluate the 15 or 16 different areas where costs can be affected to see if anything can be trimmed without cheapening the schools, but bringing a more cost effective project to the Board. Dr. Mason said staff will ask the architect not only to do that, but the final recommendations they will include the kind of things looked at to achieve cost reductions.

Mrs. Silver said at the last National School Boards Association meeting there was a display of school buildings with cost estimates from around the country. There was not a new building built for this price anywhere. The lowest cost shown was $3 Million which did not include the land. Mrs. Silver said she feels these amounts are very fair. '

Mr. Kellert said-'he would agree with Mrs. Silver. Mr. Kellert said the Board originally supported this item based on the financial information available at that time.

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MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Kellert added that his comments and the motion to table were based on current financial information that he expects to be cleared up with 30 days. Mr. Bogle said to clarify his position on this issue for the record, a "yes" vote on this item merely supports the continued work of the architects on this school as well as Item C. When the project is brought back to the Board with a recommendation to approve being advertised for construction, the Board will receive a presentation showing what efforts were made to economize. Mr. Bogle added he would look to staff and architects to scrutinize this project the same way they did Nichols Hills and bring those analyses to the Board before they are asked to vote to send the project to bid.

Mr. Wayne Dempsey said there is a lot of validity in some of the things that have been said. He was not here for the meeting with Bond Counsel in June and he is not so sure Mrs. Parks was not more visionary than most in terms of what was needed. In listening to what Mr. Kellert said, our city has invested a lot in focusing on neighborhoods. Almost everything the City does is neighborhood oriented. It seems to make sense that schools are neighborhood oriented. Maybe it would have been better to focus on regions or districts of the city. The Eugene Field experiment has been good in some ways and terrible in many ways. That building does not have adequate playground space or adequate parking; and the parents in that community will tell you it is a disaster with 650 students in that building. As Mr. Bogle said we are going to build these schools, because the taxpayers said to build these schools. The estimates are just that, estimates. There has to be framework from which to begin. This is probably a fairly decent framework and maybe we could say this is the upper limit. Mr. Dempsey said he thinks new technologies should be explored. He has talked to architects who have said $70 a square foot is low, and other architects have said a school can be built for less than $70 a square foot. It depends on where the other associated costs are. Mr. Dempsey echoed the thought that the district should do everything they can to get the best quality building possible, for the least financial impact to the Bond issue and the district. A substandard building is not wanted and corners should nob be cut, but conversely we are not building a structure of extra:Vagance. The Board should be careful how they proceed on the projects, but the Board certainly needs to proceed. With all of t)ie controversy and mixed signals that have been sent, thd Board needs to make sure through action that the community understands the Board intends to do what they told the taxpayers they were going to do, and build the two new schools. Since the Board is not voting on anything final tonight, he said it was appropriate to proceed. Referring to the comment made by Dr. Isch about "cheapening" the building, Mr. Bogle said he wants to make sure that is not the attitude anybody has when looking for economy. The Board voted on construction standards last year for school buildings. At this point, without any suggestion that the buildings be cheapened, the Board should be looking at ways to get them built. Ultimately the district needs safety and shelter for the students and that does not mean it has to be cheap or short term. He hopes that the attitude that guides the analyses is not one of fear of cheapening it, it is simply to reevaluate the project with the idea of being more cost effective.

Mr. Kellert said he knows what is being said about the estimated cost and that the Board has not voted on anything, but if you send an architect to do a set of plans for $2.6 Million, it is the morale equivalent of encumbering that amount. There should not be a question from the Board that they are willing to spend that much money. The worst thing that could happen would be for the Board to vote positively on this tonight and then come back and try to lessen the amount by several hundred thousand dollars. All Board members should understand to send an architect to work with a certain budget in mind is the morjale equivalent of encumbering the money. It is for that reason that Mr. Kellert said he vas looking for more comfort. He feels the Board is in agreement that they want the buildings and for them to be the best quality the district can afford. His concern with this type of issue has to do with the fact that the district will have 90 physical plants to maintain.

840.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-17

PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Dempsey said he recalled that both architects came to the Board with initial plans for the two new schools. One was approximately $2.-8 million and the other $2.7 Million. Something has happened to get both schools back to a revised estimate of $2.5 Million. Has the reevaluation process already taken place? Dr. Mason said that was the response she was trying give earlier. Staff has worked with the architects and they have reduced the costs. In one school square footage has been reduced as well. Dr. Isch said meetings have been held to reduce the size of the buildings and a lot of time spent trying to get the buildings within the budget. He apologized for his remarks about "cheaper" buildings. Staff has really looked at trying to get the costs down. Dr. Mason said when James Black, Jr., Architect, appeared before the Board previously he talked about how he could change the quality of some of the construction materials of the Parks Elementary School in order to bring the cost down.

Mr. Dempsey said it appeared to him that the process of cost reduction, which needs to be ongoing, has already been started. Both of the schools are at least 10% less than they were when first presented to the Board. Mr. Kellert said not to be misunderstood, his request was not for reducing the cost of the school, only looking for comfort with the financial situation. It was not his intent to alter the schools.

Proceed With Plans Elementary School

and

Specifications;

Christa

McAuliffe

Consideration to proceed with plans and specifications for constructing Christa McAuliffe Elementary School for an estimated cost of $2,518,235. (Includes demolition, survey, and soil testing.) Bond Estimate Amount (original) Bond Estimate Amount '(revised) (350 students)

$1,590,000 2,518,235

VOTE ON ITEM C ROLL CALL

Mr. Mrs. Mrs. Mr.

aye aye aye aye

Bogle, Silver, Parks, Hise,

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

no aye aye

MOTION CARRIED 6 aye, 1 no. Discussion on Item C

Mr. Ron Bogle said similar to Item B, he would ask that when this item is brought back for consideration prior to advertising to bid, that there be a detailed discussion on the process that was used to reduce the cost of the project without cheapening the project and that every effort be made to take out those things that would be nice, but not absolutely required. UNFINISHED

BUSINESS

Citizens' Comments 1.

George J. Soter, Soter Engineering, change in project managers.

spoke against the proposed

Plans & Specifications: Christa McAuliffe Elem. School

841.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-18

F UNFINISHED BUSINESS (Continued)

MOTICN DIED FCÂ» LACK OF A SECOND

Stephen W. Andrews, Applied Engineering Consultants, talked about the need to move forward with the projects. He also spoke against changing personnel at this point in the Bond projects.

Rick Brown, Richard R. Brown Associates, Architect, talked about his project at Southeast High School. He encouraged keeping the existing staff that is in place to complete the Bond projects.

Mr. Wayne Dempsey asked for a Point of Privilege regarding the two items under Unfinished Business. He said this is a very critical issue for the Board. He said he has not seen anything that has appeared to be more disturbing and counter-productive than some of the debate, discussion, and outside discussion, on this particular issue. All are aware of all of the things that are going on, things being contrived, being said, and things amounting to outright slander with what is being said in and around this community and for what. Why is this being done, because the only people who lose or are hurt is the community and the children in the school district. He said he does not believe that this issue can be resolved tonight. There is a bigger and more important focus that the Board needs to be about. Because of that, Mr. Dempsey made the following motion. He said some of the things that are going on right now are tearing the community apart. The Board needs to work together for the citizens and children of this community. Wayne Dempsey

MOTION: SECOND:

MOVE TO TABLE ITEMS A AND B UNTIL AFTER THE BOARD RETREAT, JANUARY 13, AND THAT THE BOARD PLACE ON THE AGENDA FOR THAT RETREAT SOME DISCUSSION OF THE FOCUS AND DIRECTION THEY WANT THE BOND ISSUE TO TAKE. THAT THE ITEMS BE PLACED ON THE JANUARY 23, 1995 AGENDA AND THAT THE BOARD HAyE A PLAN THAT WILL BE ACCEPTED AND SUPPORT AS A BOARD AND MOVE FORWARD WITH SOMETHING POSITIVE FOR THE COMMUNITY.

Motion died for lack of a second. Dr. Mason said because of Mr. Dempsey's statement she would alter what she had to say. She said things do not come to the Bo^rd unless it i? felt it is best for the children of the school district. She tries to be straight forward and focus on needs and mako good recommendations to the Board. The Board need not insult, become angry, and slander; all the Board needs to do is vote. Staff only brings their best recommendation. Whatever the Board chooses to do, administration will go away just as proud, just as strong, and just as committed to the district as when they walked through the door. Nothing else is important. She only brings to the Board what the administration believes is best for the district, but the Board makes the final decision. Whatever the Board chooses to do,, administration will be about the business of trying to get that done. Dr. Mason said there is no room for anything less than that. It'IS MOTION FAILED

Thelma R. Parks Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEMS 1 VOTED ON SEPARATELY.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION FAILED 3 aye, 4 no.

(A) AND (B), 2, AND 3 AND THAT THEY BE

aye aye no no

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain, '.!i'

-..L.

J;..-

aye no no

842.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-19

UNFINISHED BUSINESS (Continued)

Approval of the following items (postponed from the November 21, 1994, Board of Education meeting), as modified. -a)

Organizational chart for a Bond Issue Majiagement Team.

New administrative position and job description for Director of Bond Project Management; to be paid from Building Levy fund. (Salary Schedule 505)

Discussion on Item 1 Mrs. Thelma R. Parks said based upon what the engineers and architects have said about the kind of management that is in existence for the Bond projects, she hopes the Board heard what they had to say, and take it into consideration as they vote on Items 1 (a) and (b). She said it appears the engineers and architects are satisfied with what is going on and each one has said the Board needs to move forward. The more the projects are delayed, the more costs will increase. Consequently this item needs to be either voted up or down.

Mr. Tom Yeargain said he agreed with Mrs. Parks. He hopes the Board has listened to what the architects and engineer said as they brought forward a lot of good ideas and facts. He said the issue should be settled tonight.

Mr. Frank Kellert said in talking to other Board members there seems to be a couple of things that most of the Board agree on and there are points of agreements tonight. One is that Dr. Isch needs to be involved with what happens with regard to labor, sites, and certain aspects of the Bond project. What Board members disagree on is the role that Dr. Isch should play. Mr. Kellert said if a new position is formed, or if a new person is found, it will still require that the work that is going on today continue to go on until that transition is made. There has never been a question as to Dr. Isch's competence or integrity. This has been a matter of the size of the job, whether it is too much for one person. He has said that in public and he stands by that so there will not be a question on his vote. He said he could not imagine a project of this size, plus the additional duties that go on with the staff, and everything that goes on in the Service Center being managed over a 3 year period by one person. He said he has not seen this happen in private industry and is a job overload. For that reason he intends to support the Superintendent's recommendation for the change.

Mr. Bogle said opinions probably have already been formed on this, so he is probably speaking more to the record than to his fellow Board members. This is not about one side versus the other, not about being right or being wrong, or winning or losing. It is about trying to be responsible stewards for the community based upon our own experience and judgement. There is a fundamental aspect that the Board hired the Superintendent to run the district and she is responsible for all matters. One of the fundamental issues is the Superintendent has concerns about the operation of the Bond program and has brought the Board what she believes is proper reorganization of that Bond program. It is up to the Board to accept the recommendations of the Superintendent. She has identified two issues. The first is in the job description, that the person hired have an appropriate educational background in construction, architecture, engineering, or management; and two, the implied suggestion is that this should be a person with a single responsibility, and that the only responsibility will be to supervise, coordinate, and direct the Bond projects. He said those are both practical and rationale recommendations. He found the citizens' comments interesting, but in some instances they don't seem to reflect reality. The facts are that three schools didn't open this fall. Southeast opened and then the students had to be moved. Cleveland didn't open and Nichols Hills didn't open. Classen would not have opened based on everything that is now known if it hadn't been for patrons telling us there was no work going on at the site. The Superintendent had to take personal management of that project, develop an emergency management team to get the school opened by the fall. They

a. Organizational Chart for Bond Issue Mgt. Team b. New Administrative Position for Bond Project Management

843.

M-20

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

b UNFINISHED BUSINESS (Continued)

asked the staff of the Bond program to keep the Board posted as they were going through the summer, and if there were any problems in opening schools to please let the Board know, so they could deal with patrons and begin to develop preliminary plans for that. No such reports were made. To say that these programs went smoothly doesn't seem to reflect the realities as the Board sees it. Mr. Bogle said the problems with reporting have been well documented and have been discussed thoroughly in terms of the information that has been brought to the Board on scheduling, project management, budgets, etc. He would say the Board need not get into a personnel discussion, but merely recognize that there has been awkwardness in the way the projects have been managed from the standpoint of keeping the Board informed. The Superintendent has reorganized the Bond program and has brought the Board her best recommendations. It seems that the Board now has to hold the Superintendent accountable with the reorganization to correct the problems that have been so thoroughly articulated over the last nine months. Mr. Wayne Dempsey said he doubts anyone sitting here doubts the need for some revamping of the Bond issue management approach or disagrees with the need for someone who can specifically serve as a project manager. There are some differences with respect to what this reporting process ought to look like. He reminded his colleagues that the Board seems tp want to talk about what hasn't happened with respect to construction) projects. He will be the first to admit that many of the things thai^ should have been done with respect to construction have not been done, and he understands that. He knows that communication has not been what it should be. At the same time when the Board focuses on one aspect pf the Bond project something is left out because there is a larger picture. The Board has not received one piece of science equipment, under this Bond issue and that money has been available since last January. Musical instruments have not been received at any school. Jt seems that those projects should have been easier to do than the construction projects. Where is the problem? y^hat problems do we need to address and look at? Mr. Dempsey said he is not sure that thP solution here is the answer that is needed to solve this problem. The Board can say there are problems with construction, but they can alsp say there are a lot of problems with Proposition 2, and he never hears anyone talk about that when problems with the Bond issue are discussed. Mr. Dempsey said he believes a project manager should have responsibility for Propositions'! and 2, and expediting everything that is done under the Bond issue. Again, he believes the Bond projepf manager should have their own staff so they can track items under this Bond issue. To him, this is not the answer because he does not believe that it goes far enough or deep enough in terms of analyzing where the bottlenecks are and what things need to be done to correct them. He does not feel that is fair to the staff or the Superintendent because the Board changes the rules of the game ever time they meet. He said before the Board can expect a real plan from the staff, that the Board should take the time to do some planning in terms of what their expectations are. Mr. Dempsey said that is why he made the previous motion. The Board must look at the whole picture not just bits arid pieces of it.

Mr. Leo Hise asked if the Board appointed Dr. Isch to be the project manager of the Bond issue by vote, and if the Board would be in violation of Board policy by voting on this issue again. Dr. Mason said she was absolutely certain that the Board did not vote specifically that position. Dr. Isch was in charge of the Service Center so he began putting together the components for a Bond issue arid it just rolled into his domain. There was never a formal vote.

Mr. Yeargain said he had a conversation with a former Board member this afternoon and it was brought up that Dr. Isch was appointed by the Board. I..,-,: Dr. Mason said when she became Superintendent Dr. Isch was brought back into the district with the focus of developing a Bond initiative. At that time there was another person serving as the Director of Management Operations who subsequently left the district. Dr. Isch then, by a vote of the Board, moved back into the position of Executive Director, Management Operations.

844.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-21

UNFINISHED BUSINESS (Continued)

Mr. Bogle asked if the matters that are being discussed were actions in Executive Session. As with all employees, the Board did vote, but because it was a matter that was dealt with in Executive Session, he is having discomfort about discussing this in an open meeting. Mrs. Thelma R. Parks said what is voted on in Executive Session is made public record. Consequently whatever was done made public.

Mr. Bogle said the vote taken after Executive Session to hire Dr. Isch as Executive Director, Management Operations was 6 aye^ 1 abstention. It was not to hire a Bond project manager. Mr. Hise said there is not a definitive answer to whether the Board wishes to suspend Board policy or wait for an answer. Mr. Frank Kellert said his recollection was that the Board did vote unanimously to have Dr. Isch put together the package, and then he took the position in Management Operations, everything else done since then has been by directive and assignment from the Superintendent. The Board was notified, but he did not recall the Board voting on Dr. Isch's responsibilities after he was placed in Management Operations. The Board has agreed that he would do the Bond project, but a vote was not taken.

While the minutes were being researched, the Board by consensus moved to Item 2. The Board returned to this item after their consideration of the rest of the Unfinished Business portion of the agenda. Mr. Hise said there is still some question. However in July, 1994, there was another job description that has come forward which Dr. Isch signed. That job description showed that Dr. Isch reports to the Superintendent and changed the original reason that the Board hired Dr. Isch. Mr. Hise stated that Board Policy B-24: BOARD MEETING PROCEDURE would not apply to this situation. The question on the floor is to approve the organizational chart and the new administrative position and job description for the Director of Bond Project. Mr. Hise said there were questions of real concern that surfaced tonight. He has had these questions for a long time. There have been several people come before the Board to speak on how the 'Bond project is operating. It is very difficult to override a request from the Superintendent as to a reorganization. Board members need to take into consideration what was presented tonight and vote what they feel is best for the school district. Mr. Hise asked if there was a change in the position, if delays would be experienced in the Bond projects?

Dr. Mason said if a change occurs, administration's position is that anything that is in process right now would continue. They would not want to halt any contracts going out for bid or halt work that is going on in any buildings. If reorganization is approved, the individual hired would have time to study the remaining projects. Anything in process would not be brought to a halt. Mr. Hise asked if engineering and architectural designs that are ready to proceed for bid, but have not been submitted for bid, would proceed on course?

Dr. Mason said they would.

After the Board voted on Item 1 (A) and (B), Mr. Dempsey requested that the Board reconsider the issues immediately following the Board retreat on January 13, 1995. 2.

Roof Repair;

Rogers Middle School

Consideration to delay recoating and repairing the roof at Rogers Middle School. (Roof repair for Rogers was not included in the bond issue.) Total cost, estimated to be $162,330. will be budgeted from the 1995-96 building levy funds. (Brought back from the November 21, 1994 Board Meeting.)

845.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-22

UNFINISHED BUSINESS (Continued)

AMENDED MOTION MOTION: SECOND:

BY BOARD CCNSHSISDS: ROOF REPAIR AT ROGERS MIDDLE SCHOOL POSPCWED UNTIL 12/19/94 BOARD MEETING

Thelma R. Parks Tom Yeargain

MOVE THAT THE BOARD NOT CONSIDER A DELAY IN RECOATING AND REPAIRING THE ROOF AT ROGERS MIDDLE SCHOOL AND THAT THE BOARD TAKE THE INFORMATION PROVIDED BY THE BOND MANAGEMENT TEAM AND PROCEED EXPEDITIOUSLY.

BY CONSENSUS THE BOARD POSTPONED ITEM 2 UNTIL THE BOARD OF EDUCATION MEETING SCHEDULED FOR DECEMBER 19, 1994. STAFF WILL BRING THE BOARD INFORMATION ON REROOFING THE GYMNASIUM AND NECESSARY OR EMERGENCY REPAIRS FOR THE REST OF THE ROOF.

Discussion on Item 2 Mrs. Thelma R. Parks said the recommendation is to consider to delay recoating and repairing the roof at Rogers Middle School. This is to be put off for a full year according to the information she received. She said she wonders how much damage and costs will be incurred if the roofs are delayed for that period of time. It is obvious that there are leaks in the building. The roof itself is not a part of the Bond issue, but the ceiling is. If the ceilings are repaired in that facility and not the roof there will be additional costs and perhaps loss of the ceiling in the existing building. For that reason, Mrs. Parks said since Dr. Isch suggested that the roof be repaired at Rogers, the Boar^ should listen and then do what is needed to be done so additional costs will not be incurred. Mrs. Parks said even though there is money allocated for the ceilings, it was not right to do that before fixing the roof. There is a possibility for weather damage through the winter and that would be an additional expense. Since this problem has been found, the Board should do it. If the Board is trying to provide a safe environment for the students, and this has been discovered, it should not be delayed for a full year.

Mr. Leo Hise asked Mrs. Parks for clarification on how the roof repair would be paid for. ' Mrs. Parks said where every the money was going to come from for the repairs. She said the back up information had suggested Bond issue funds.

Mr. Hise said the information had originally said Bond issue and now comes back to the Board using 1995-1996 building levy funds. Mrs. Parks said whatever is needed to be done, to make it possible -tp have a safe roof.

Mr. Wayne Dempsey asked what areas of the roof at Rogers is leaking; what is being damaged as a result of those leaks, if in fact anything is being damaged; and what impact the delay in repair would have the pp existing condition of the building? ,

Dr. Jack Isch said the areas with leaks that he is familiar with are the gymnasium, a room on the south side, a room on the northeast corner of building. He said the custodial staff has told him there are other leaks at various locations throughout the building. He has found tile that is stained, but when he inspected the tile he could not tell if the stains were old or current. Mr. Dempsey asked if the roof was assessed in the Bond issue needs assessment process. f Dr. Isch said during the assessment, the roof was looked at determination was made that repairs were not necessary.

and a

846.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-23

UNFINISHED BUSINESS (Continued)

Mr. Dempsey asked what happened to change that assessment over the course of a year. Dr. Isch said the biggest cause of roof deterioration is sunshine. The roofs should be recoated every five to eight years. That information was recently sent to the Board. If you do not recoat in a timely manner, the top coat dissolves exposing the foam itself which leaks.

Mr. Dempsey recoated.

asked when was

the

last

time

the

roof

Rogers

was

Dr. Isch said he did not have that information with him, but can provide that information to the Board. Dr. Isch said it had probably been more than five or six years.

Mr. Dempsey said he could not understand how in 1993 the roof was alright and then in 1994 it is leaking and needs replacement. He asked if the roof repair or replacement was missed on the assessments? Dr. Isch said he did not think the roof was necessarily missed. In giving an example of some of the things he observed when he was making the assessment, when he left the district in 1990, there were leaks in the gymnasium and tubing had been placed to catch the water and divert it to the outside. When he returned to the district in 1993, the tubing had been removed and there were no visible leaks at that time. As the Bond packet was being assembled to reach an overall total, decisions had to be made on what could be delayed for 2 to 5 years.

Mr. Dempsey asked if the water leaking into the building was doing any appreciable damage to the building. Dr. Isch said the greatest overall damage is in the gymnasium. are other areas that definitely need repaired.

There

Mr. Dempsey asked what was the impact of that damage? Dr. Isch said there was structural damage to the building itself, and to the interior ceiling tile, floors, walls, furniture, and equipment. Mrs. Parks commented that mapy times asbestos has been found in buildings that the district was unaware of. This would be the same kind of thing, even though an assessment was made in 1993 and there were not sizeable leaks found. As the elements provided deterioration, it has been found that the roof needs to be repaired or recoated. Mr. Frank Kellert said the proposal was for this item to come from building levy funds for the next fiscal year, and he assumes there is not $162,000 in the building levy funds this fiscal year. Since this item came up as an expansion of scope of the Bond project and was voted down, it could only be brought back as taken out of Bond funds, by someone from the prevailing side on that question. The Board is now confined to talking about building levy funds for this year or next year. He thanked Dr. Isch for bringing the Board a prioritized list of non-Bond projects so the Board could look at what to do with excesses or overages. He said the Board should go into the budget process looking for $162,000 from the budget for next year, and prioritizing this item at the top of the list. He asked if Dr. Isch could think of anything that would be a cost effective measure to minimize the damage until next year.

Dr. Isch said if he could have an architect look at the roof along with his staff there might be a possibility. But, according to the custodial staff the roof damage is not localized in one area but generalized deterioration.

Mr. Ron Bogle said his primary concern is if the district has money*to do what is needed, then that should be done. If the money is not available, the work should not be done. The question last time was, "Where would the money come from?" That continues to be a question. Someone must make decisions, not based on anything other than some type

847.

M-24

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994 fc: UNFINISHED BUSINESS (Continued) of a prioritized list of what must be done first. If a new roof on the gym would take care of the problem, maybe that should be looked at, so the cost could be significantly reduced. On this recommendation he is not sure he gets a sense of where this fits in terms of other priorities and how is it to be paid for. He agrees with Mrs. Parks, it is the ultimate in silliness to put in a new ceiling if there is a leaky roof. That should not be done. That does not mean the Board should go and spend $160,000 they do not have to put on a new roof. He said he does not know how this should be paid for, how to evaluate its seriousness in relationship to other needs of the district, and hoped the district could bring a recommendation to the Board on how to solve the problem in a more equitable way. Right now there is a lot of distance between where Mrs. Parks thinks we should be, where staff thinks we should be, and maybe where we ought to be. He asked if anyone had looked at doing a partial restoration of the roof, or just addressing those areas where the greatest leaking is occurring?

Dr. Isch said on a case like this, what is normally done is to get an architect or engineer along with his staff, to look at the roof, identify the places that are leaking, repair those and recoat the rest so there is a roof you can feel comfortable with for the next five to ten years. Mr. Bogle asked if that would cost $162,000? Dr. Isch said that is what he thinks it would take to restore the roof^, Mrs. Parks said she does not want to use any scare tactics, but she is reminded of what happened to Polk Elementary School when there were leaks in the roof. The roof was patched a number of times then one morning at 6:30 a.m. the whole roof collapsed in the kindergarten rooip. She does not say that to stir up emotions, but just suppose that had happened when the students were in the building. The district might have had fatalities. That roof had been patched just a week prior to its collapse. Books, desks, and furniture were lost in that buildipg. She has also gone to Northeast High School where the ceiling wap weakened by the moisture and the fluorescent lights were hanging dowjn with students in the room. That was a dangerous situation. If Dr. Isch is saying he can find the spots that need repair and have those fixed, maybe that is what should be done, but that can be a very dangerous thing. Something should be dbne before there is another tremendous loss. , .

Mr. Tom Yeargain asked Mr. Nick Kelly if there was money in the building fund to pay for the roof at Rogers? Mr. Kelly said there are three options to pay for the roof at Rogers: 1) to place the roof at the top of the list for the 1995-96 building fund, there is not enough money in the present building fund to fund this expense; 2) as previously discussed tonight, it is possible that this project could be done out of the Bond funds; and 3) later something else would need to be done to even out that situation. The ultima^te source of the money would be the building fund, it would just be ,a question of now or later.

Mr. Yeargain said three elementary buildings had been approved tonight and these were all over Bond estimates. He said he could not understand why this roof cannot be done. The least amount approved for one of the elementary schools was $500,000 and the roof is only $162,000. He said a roof is something a school must have. If a proper roof is not put oii Rogers, whatever else is done at the school will need to be redone. Mrs. Terri Silver said she is in favor of roofing Rogers, but delaying the roof until the 1995-1996 budget is not that far in the future. Many of the projects for roofs which were deemed necessary in the bond issue have not been done. There are more projects that are susceptible) tp major damage that were in the Bond issue that should be the primary concern. The ceiling tiles for Rogers were not in the Bond issue. If they are being replaced that is being done out of another expenditure. Mrs. Parks said the ceiling was listed in the proposition for middle schools.

848.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

UNFINISHED BUSINESS (Continued)

Mrs. Silver said ceiling tile was not listed in the documents the Board received tonight. â&#x20AC;&#x201D; Mrs. Parks said according to the information she has, the ceiling at Rogers was a part of the Bond issue. The roof was not included. Mrs. Silver said the document the Board received tonight from Dr. Isch and Mr. Kelly the ceiling at Rogers is not separated out.

Mrs. Parks said even if that was not a part of the Bond issue, the project manager has determined that it needs to be repaired. The Board has said from time to time, if there are things in a project especially as serious as a roof, those things should be done. The Board is saying the roof can wait until the 1995-1996 budget year but she is not sure the roof can wait that long. Mr. Parks said she has been at Rogers during a rain and there were buckets all over the building and in the gym to catch the water. They were sweeping the water off the gym floor. staff Mr. Bogle said many times the Board has had to take recommendations, since Board members do not go out personally and inspect the buildings and make determinations about physical needs. Dr. Isch and Dr. Mason have evaluated the priorities, the budget, and the physical requirements. They have not come back to the Board to immediately repair on an emergency basis. They came back with a fairly routine recommendation in terms of putting the Rogers roof in an overall program with other roofs. Mr. Bogle said he was having trouble bridging the gap between Mrs. Parks' concerns and the recommendations from staff that do not have quite the same urgency he is hearing from Mrs. Parks. Dr. Mason said she did not do all of the things Mr. Bogle just stated. Rather, she looked at the master plan and what was to take place at Rogers. When it was discovered that the next job to be done at Rogers was scheduled on the master plan for April, 1995, it gave staff an understanding that they would not be running "bad money after good" if they were to wait until the last of this year to appropriate funds for the roof. Dr. Mason said as she and Mr. Kelly discussed how they could best fund this, they discussed that as they get closer to the end of the school year, staff will look at the budget to see if there will be funds within this budget year that could be carried forward to immediately begin working on the roof at Rogers. If that fails the roof repair will be built into the building fund"'for 1995-1996. Also, it was considered the weather may not be conducive to putting on a roof. Out of that context the recommendation was made to the Board to look at the roof late in the Spring of 1995. She said something has been said tonight that deserves attention. Taking another look at the total job. When she spoke with Dr. Isch earlier he indicated that the worst part of the leak was in the gymnasium. Bringing the Board another recommendation for a portion of the job might be something that should be considered and funding might be found. Dr. Mason said this is a building levy issue, not a bond project issue.

Mr. Hise said there was an amended motion on the floor, and for clarification the motion states to use capitol improvement funds or building levy funds from the 1994-95 budget to begin the reroofing project at Rogers.

Mrs. Parks asked based upon what has been said, if Dr. Isch and staff could find the more serious roof damage and bring that reassessment back to the Board and then move forward. Mr. Hise asked if Mrs. original motion.

Parks was

asking

for a postponement of the

Mrs. Parks said what she would like for staff to do is to make the reassessment as soon as possible, and bring that back to the Board for the next Board of Education meeting on December 19. j Dr. Isch requested that outside assistance be obtained from an architect who has a lot of experience with foam roofs for the district.

M-25

849.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-26

UNFINISHED BUSINESS (Continued) Approval of Keyboard Theory Lab: Classen School of Advanced Studies

Keyboard Theory Lab:

Classen School of Advanced Studies

Consideration to delay purchase of a Keyboard Theory Lab (cost, $15,965) with program components, hardware, software, teaching, training, etc. for use by students at Classen School of Advanced Studies, until funding source has been outlined. (Brought back from the December 5, 1994 Agenda.)

Vote on Item 3 ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, â&#x20AC;˘ Hise,

aye aye no aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye no no

MOTION CARRIED 4 aye, 3 no.

Discussion on Item 3 Mr. Wayne Dempsey requested clarification of the wording of this particular item. He said the specific instruction from the Board at the last meeting was for staff to bring to the Board a methodology for paying for this item. This item does not state that staff found a source to pay for the item. The item requests to delay the purchase even further. . '

Dr. Mason said the agenda item says staff was not able to do the study on the line item which addresses musical instruments on the Bond issue and to bring to the Board a recommendation. The Board had requested that staff not bring them any items without a clear recommendation for how it will be funded. It was placed back on the agenda to be responsive, but we could not recommend a funding source. Mr. Kelly said the musical instrument bids are coming in and purchase orders are being sent out to vendors. His department is doing a revision of the Proposition 2 report that the Board received 6 weeks ago. After all bids are received his department will know exactly how much money is or is not available. Mr. Dempsey asked if this lab was essential to providing the kind of education the Board said would be provided to the students of the visual and performing arts program at Classen.

Dr. Guy Sconzo said all musical instrument requests were driven by the specific instructors of those courses. It would be fair to represent this instructor as stating the lab is essential to the program that they are attempting to offer at Classen. Mr. Dempsey stated for the record, he consid,ers this item to be ap instructional item and should have precedent and not continue to bg brought back to the Board. The instructions given during the December 5 meeting were very clear; find a way to pay for this and bring it back. Classen is a great school and good things are being done, but they need equipment to work with. You can do all the painting in a building you want, but if the students do not have anything to work with you just can't do what you need to do. Mr. Dempsey said he was tired of going into the building, and finding nothing for the students to work with. Mr. Frank Kellert said he could not think of a single musical instrument; that had been purchased for Classen until he recalled the Board did purchase pianos from the University of Oklahoma City for Classen. At the time, it did not occur to him that those would be purchased instead of the individual musical instruments for students that are being provided at every other school. He said he did not know how far the word equipment stretches but the three pianos do little toward putting individual musical instruments in the hands of students. The pianos were for the school and not piano labs. If someone had said the students at Classen were not going to get musical instruments if the three pianos were purchased, he would have thought a lot differently about the vote on the pianos. That was not done at any other school and

850.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

UNFINISHED BUSINESS (Continued)

yet every school in the district has a piano that goes on the stage and probably one in the music room. It did not occur to him at the time the Board voted on the pianos, that was the choice. Maybe it goes back to what was said before, that sometimes the Board does not understand their choices and then they are confronted with a situation like this where they have made a choice and it is too late to go back.

Dr. Mason said staff's effort was to try to do as much as possible for Classen. As the order for musical instruments was put together throughout the district, staff has been assured, because the musical instruments were ordered in bulk, that the price for the instruments would be greatly reduced. It is out of this savings that staff expects appropriate funds to pay for the Classen musical instruments. The reason the schools have not received musical instruments is because of the process to buy in bulk to save dollars. The musical instrument order by individual schools could have been ordered this summer, and there were teachers in the district who wanted to review the order. The decision was made to buy in bulk which slowed the entire process, but also will allow the district to purchase more. Dr. Mason said the musical instruments for Classen are included in the bulk order for Classen. Mr. Dempsey said he considers the piano lab just as important as a textbook. He said he amended a motion last week which stated that staff needed to find a way to pay for the lab. He said he would not amend the motion again. He said he would not vote to delay anything, because the message should go to staff that the lab is the same as a textbook and staff should find resources to get this done. It should not be March or April before the money is found. Mrs. Silver asked about defeated.

the

status

the

item if

the motion was

Mr. Hise said at the previous Board meeting the Board requested this item to be brought back with a source of funding. The administration has come back to the Board with a consideration to delay the purchase, which is different from the Board action last week. Mr. Kellert said this is one of those times when staff needs direction from the Board. It is one thing for the Board to tell staff to find a way to pay for something; th^ii when staff comes back to the Board stating they have not found the funding; the Board again says find a way to pay for it; the Board has also said they would not expand the scope of any more Bond projects which is why this item was delayed last week, There was a question of whether a line item on the Bond issue was being expanded. Mr. Dempsey asked if the lab was considered a consumable item and was told it was not. He asked what sources of funds were available other than Bond issue funds. Mr. Kelly said other sources would be either the general fund or the building fund, neither one of which had a budget for this. He said to put this into perspective with what was talked about earlier, there is a need for additional funding of $3.2 Million. The district may or may not have funds left in Proposition 2. Ultimately those two issues are going to come together. If the $15,000 is spent now, in three or four years there will be $15,000 less available in the building fund for some other need. Mr. Dempsey suggested that staff be directed to take $15,965 from salary savings in the general fund to purchase the keyboard lab.

Dr. Mason said that was a painful suggestion. Mr. Kelly suggested the lab be purchased from the Bond fund because;at some point the building fund will be tapped in the future to offset the expenditure.

M-27

851-

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

N-28

UNFINISHED BUSINESS (Continued) Mr. Dempsey said he didn't care what funds were used, his intent was to have the lab purchased now. This is an instructional item for children, and he strongly believed that it what the Board told staff to do last week. Dr. Mason said the Board said earlier that it gives staff double messages and directions. Staff was also told not to spend money they could not account for. Staff honestly came back to the Board and said they had not been able to find the funds. If the Board so desires, the money will be taken from the Bond fund and hope there will be the kind of breaks in the Bond dollars to offset the $15,000. She said the general fund is severely strained and there are still six months left in the fiscal year,

Agreement with Jon Sellers, Outside Counsel Reconsideration to continue the agreement with Jon Sellers, attorney, as outside counsel to assist the legal office in matters of litigation and as otherwise required by general counsel. Services are to be paid for at the rate of $50 per hour with another review in 90 days regarding further continuation of this agreement. (Carried forward from meeting of December 5, 1994.

R. #1322 / APPROVAL OF AGREEMENT WITH JON SELLERS, OCWSULTANT, WITH REVIEW IN 90 DAYS

Thelma R. Parks Tom Yeargain

MOTION: SECOND:

APPROVAL OF ITEM 4 AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

no aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

no aye aye

MOTION CARRIED 5 aye, 2 no.

Discussion on Item 4

-h

Mrs. Terri Silver said she appreciated the document explaining the need for Mr. Sellers to continue on certain projects.

Mrs. Thelma R. Parks said after hearing the information about the service that Mr. Sellers is providing for the legal office and General Counsel stating that this position is necessary she hoped the Board would consider approving this agreement. The service that Mr. Sellers has rendered has certainly reduced the cost and minimized the number of lawsuits incurred by the district. Consequently, she feels the district can move forward with the service since it is only for another 90 days.

Mr. Kellert said without disputing the occasional need for additional assistance in the legal office, he would not support this motion, but would at the same time recognize there may be a need for additional legal help in the future. He asked when requests for proposals are sent that special attention should be given to someone with expertise in school law, and sensitivity to issues in dealing with patrons and staff in the building. Mr. Bogle said the comments he made on this issue last week still stand regarding his concerns. ! Mr. Hise asked for clarification from the legal department. How critical is it tq. the legal department to retain the particular services of Mr. Sellers or did they have the ability to perform the assigned tasks without retaining this contract.

852.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-29

UNFINISHED BUSINESS (Continued) Mr. Cleeta John Rogers said that was a difficult thing to answer. What the legal department has been trying to do is to provide the Board with a closure to all issues as quickly as possible, setting and keeping in motion procedures and activities to keep the department from getting into a quagmire of legal problems in the future. There is a growing field in the disabilities act which takes a great deal of time. By being able to immediately respond to needs such as the asbestos, labor department, and highway department cases, and the various troubles that are being incurred with contractors, the legal department is able to respond quickly and in a cost efficient manner. Mr. Rogers said that Mr. Sellers is already on board and can conduct any of the procedures that he has outlined in an expeditious manner and it would be costly to have to find someone else.

NEW

BUSINESS

(NONE)

BOARD

M E M B E R S'

COMMENTS

SESSION

EXECUTIVE

MR. LEO HISE ANNOUNCED THAT AN EXECUTIVE SESSION WOULD NOT BE NECESSARY.

ADJOURNMENT

There being no further business, the meeting adjourned at 11:30 p.m. The motion for adjournment was made by Mrs. Thelma R. Parks and seconded by Mr. Tom Yeargain. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye;' and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

inute Clerk

li^utes

approved

by the , 199^.5

Board

Education

this

day

R. #133 ADJOURNMENT 11:30 P.M.

853.

MINUTES OF THE REGULAR MEETING OF DECEMBER 12, 1994

M-30

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

) ) )

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

________ of this School District this ^^^ijess my hand and^seal

day

Clerk, Oklahoma City Board of Education (SEAL)

854.

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, DECEMBER

19, 1994, AT 7:06 P.M. PRESENT i

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

CALL TO CÂ«DER

ORDER

Mr. Leo Hise called the meeting to order. Mrs. Terri Silver gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

Roll Call established that all seven present.

INTRODUCTION

(7)

members of the Board were

VISITORS

(NONE)

BOARD

MEMBERS'

BUSINESS/COMMENTS

BUSINESS

R. #134 TkPPROVAL OF EQUITY COMMITTEE SITE EVALUATICW REPCX^

Equity Committee Site Evaluation Report Thelma R. Parks Tom Yeargain

MOTION: SECOND:

MOVE FOR ACCEPTANCE OF THE EQUITY COMMITTEE SITE EVALUATION REPORT.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

855.

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

M-2

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Following the acceptance of the Equity Committee report. Chairperson, Ms. Teresa Rendon, gave a brief oral report on the condition of the schools they visited last year. Following are some highlights from the report: •

The committee has visited 17 schools, 8 were reported on in their first report to the Board, tonight's report covers conditions observed during the Spring of 1994.

•

The committee reported concerns regarding out of suspensions, especially at the elementary Alternatives should be explored. Some of the schools composition of staff.

•

needed

equitable

school level.

racial

The cleanliness of restrooms across the district was good. There is a shortage of bathroom supplies.

not

Ms. Rendon asked that the Board review their selections for representatives to the Equity Committee. The commitment of time to serve on the committee is demanding.

DISCUSSION Mrs. Thelma R. Parks asked for a copy of the Equity Committee evaluation report that was presented to the Board in April of 1994. Mrs. Parks said in looking at the report she did not see recommendations for Parker Elementary School. She asked who made the recommendations?

Ms. Rendon said the evaluations came from committee members. Mrs. Parks asked if the evaluators did not observe a lack of playground equipment and fencing at Parker. Ms. Rendon said this report is a synopsis of the full report, but if those things had been an object of concern, it would have been put in tonight's report. ,

Regarding Polk Elementary School, Mrs. Parks asked for clarification of the statement that teachers feel they receive little support frg^i parents due to racial differences. i ,

Ms. Rendon said the person who completed the report is not present tonight, but the assumption would be that some teachers were interviewed and this statement was made. Mrs. Parks said her concern was about the interpretation of "raciglj differences." She asked if it was a lack of African-American teachers or a lack of concern of African-American parents regarding what is going on in the school?

Ms. Rendon said there was some discussion around the fact sometimes when teachers would call parents in for a conference, it would be tense and stressful and that maybe the problem was race related. Mrs. Parks said the reports she has brought to the Board is that parents are intimidated by teachers which could be a part of the problem. Last year the student population at Polk was predominately African-American with only one African-American teacher. The rest were white. Mrs. Parks said she was not saying that every Black child must have a Black teacher, but the teaching staff should reflect the racial composition of the student body. Mrs. Parks said she was happy the committee observed the situation and that staff will do something to correct the situation since this has been an ongoing problem. She said no other place in Oklahoma City has that kind of configuration.

856.

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

M-3

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Regarding the Quail Creek Elementary School, Mrs. Parks said she is pleased to know that this school should be a model for Oklahoma City Public Schools. She asked if the observation "Pro" was the criteria upon which the committee based this comment? Ms. Rendon said that comment was strongly based upon those observations. Mrs. Parks said if the committee had a recommendation that Quail Creek is a model school, the district might want to look at the observations very carefully. She would like to see the district bring the standards up for all of the schools. Mrs. Parks commended Ms. Rendon and the committee on their report. Mrs. Parks said the committee might want to take a look at why the committee is experiencing low attendance at meetings. There may be some concern that the committee might feel it is restrained and cannot do what needs to be done. She said this report is like the report that the district experienced difficulties with a few years ago. She said she hopes the report is reflective of what the committee actually saw and is not a window dressing. Mrs. Parks said she gets disturbed when members of the Board say it is not a black and white issue. If it is not a black and white issue the Board should make sure it is not, and do something about the schools that are substandard.

Resolution;

FAA Use By Southeast High School

Approval of a resolution regarding use of facilities at the Federal Aviation Administration - Mike Monroney Center, by the students and staff of Southeast High School.

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF RESOLUTION TO FEDERAL AVIATION ADMINISTRATION. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. RESOLUTION

WHEREAS, the voters of this School District approved a Bond Issue which would provide for the re-opening of Southeast High School; and, WHEREAS, this District has been preparing the school site for use during the current school year and, due to delays in construction, the facility was not ready for occupancy at the beginning of the school year; and, WHEREAS, anticipating the need for a proper place to conduct the school activities of Southeast High School pending completion of the construction work, the situation was explained to the officials and staff of the Federal Aviation Administration Mike Monroney Aeronautical Center who volunteered the use of its facilities; and WHEREAS, the use of the Federal Aviation Administration - Mike Monroney Aeronautical Center has continued for a period of several months in which the officials and staff of the Federal Aviation Administration - Mike Monroney Center have been most cooperative, courteous and helpful concerning the housing of our students during the interim; and, WHEREAS, construction has been completed at Southeast High School thus making it no longer necessary for the School District to use the premises of the Federal Aviation Administration - Mike Monroney Center for the purpose of providing these interim facilities;

R. #135 RESOLDTICN TO FEDERAL AVIATICN ADMINISTRATION

857.

M-4

MINUTES OF THE REGULAR MEETING OF DECEMBER 19^ 1994

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) NOW, THEREFORE, BE IT RESOLVED that Independent School District No. 89 of Oklahoma County, Oklahoma and its Board of Education do hereby express their appreciation to the Federal Aviation Administration - Mike Monroney Aeronautical Center, its officials and staff for their kind assistance and cooperation during this process and for their willingness to make their facilities available to the students of this District. BE IT FURTHER RESOLVED, that Independent School District No. 89 of Oklahoma County, Oklahoma and its Board of Education commend the officials and staff of the Federal Aviation Administration - Mike Monroney Center for their community spirit, understanding and support given to the students of this District and the example they set as an outstanding community partner in the development of the young people of this District.

Dated this

day of

1994.

INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA

President, District 6

Superintendent of Schools

Board Member, District 1

Board Member, District 2

Board Member, District 3

Board Member, District 4

Board Member, District 5

Board Member, District 7

BOARD MEMBERS' COMMENTS

Mr. Tom Yeargain commented on the opening of Southeast High School, December 16. There was a ceremony at the FAA facility attended by the Superintendent and staff. Mr. Yeargain said the personnel at FAA were very warm-hearted; went out of their way of help students; the teachers and students seemed reluctant to leave the FAA facility. Also, there was a ribbon cutting ceremony at Southeast High School attended by present and past Board members, the Superintendent and staff. He congratulated Dr. Betty Mason, Dr. Jack Isch, and all staff that worked on the building. The job they performed was outstanding. Mrs. Parks said she attended the opening of Southeast High School and it is a beautiful school. She said the work was done by force account and the work was outstanding. She said during the time of renovation she had wondered if the building would ever be completed. When the students return from Winter Break the students will be even more enthusiastic because the environment is conducive to learning. She said she had not had an opportunity to visit Cleveland Elementary School, but has heard that building is also beautiful. She hopes when the new elementary school comes before the Board for approval that the Board is just as cooperative about that school as they have been with the schools that have previously been approved. Mrs. Parks said she now understands why the engineers and architects who spoke before the Board last week spoke so favorably about Dr. Jack Isch and his staff. Mr. Wayne Dempsey said he had an opportunity on |Friday to go through tH^ Southeast High School building. It is a very fine facility. While at Southeast, he heard some exciting news about the neighborhood around the Wheeler Elementary School, which is in District 4, and plans the City is proposing for beautification of the neighborhood.

Mrs. Terri Silver said she received a letter from a patron in her district regarding her appreciation of the bus driver and tliat department for their service to her handicapped son. Mrs. Silver said the Board often hears complaints on various issues and should also tal^q time to pass on compliments.

Mr. Leo Hise echoed the comments of the other Board members regarding the opening of Southeast High School.

858.

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

CITIZEN S'

H-5

COMMENTS

Cindy Brown, OEA-OKC, commended Mr. Bob Nigh, Public Information Coordinator, on the professionalism of The Inside Track, she suggested that bond updates be included; she suggested the Board closely review the companies who will be awarded the contract for maintaining the HVAC of district buildings.

CITIZENS' ’COMMENTJ

Loree Schrank, Vice-Chair Equity Committee, talked about student suspensions; the amount of work and time involved in evaluating the schools. Jim Purdy, patron, presented the Board with a letter outlining his concerns on testing.

LEGAL

REPORT

LEGAL REPCRT

Mr. Cleeta John Rogers, General Counsel, reported the 10th Circuit Court of Appeals held favorably with the district in the fee claim question of Dr. Arthur Steller. A document has been received from the 10th Circuit Court of Appeals showing that Dr. Steller has asked for a rehearing of the question before the entire Circuit Court of Appeals. Inquiries from around the nation have been received regarding the court's ruling in the Dowell case. There is a lot of interest in the success of the district in bringing about an unitary school system. Inquiries are also being Management resolution.

received

regarding

the

district's

Cash

Mr. Rogers said his office is receiving increased activity in the field of disability law. He requested that the Board refrain as much as possible from talking with clients and attorneys who might contact them regarding claims against the district.

SUPERINTENDENT'S

REPORT

AMENDED MOTION Terri Silver Thelma R. Parks

MOTION: SECOND:

MOVE TO AMEND THE LANGUAGE TO STATE AGREEMENT". ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

"RECOMMEND APPROVAL TO DRAW AN

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

R. #136 AMEND CasjTRACT LANGUAGE: NICHOLS HILLS ELEMENTARY MCNITCKING

aye aye aye

MOTION CARRIED 7-0.

ORIGINAL MOTION AS AMENDED Thelma R. Parks Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 1 AS LISTED, WITH AMENDMENT.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

R. #137 APPROVAL TO I«AW AN AGREEMENT PCX? GREGG RAWLS, NICHOLS HILLS ELEE RENOVATICM MCNITCX! ING

859.

M-6

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

SUPERINTENDENT'S REPORT (Continued)

Contract: On-Site Monitoring Nichols (Gregg Rawls)

Hills

Elementary

School

Approval to draw an agreement (contract) for Gregg Rawls to provide on-site monitoring of the Nichols Hills Elementary School renovation project at no cost to the district, with directions to general counsel to draft an appropriate contract. Mr. Rawls' current employer will continue to pay all salary, benefits and workers' compensation insurance.

DISCUSSION

Mr. Frank Kellert requested for an expansion on the anticipated difference between the proposed agreement and Mr. Rawls function as Chair of the Bond Oversight Committee. He asked if there would be an improvement in the line of communication for this project? Dr. Betty G. Mason said administration envisions Mr. Rawls support as comparable to a manager of the project at Nichols Hills Elementary School. The Bond Oversight Committee does monitor projects, but administration envisions Mr. Rawls spending three to four hours a day at the facility assisting in expediting city permits, watching foxbottle-necks for the district so the project will not be delayed. Dr. Mason said if this item is approved, administration will talk with Mr. Rawls and prepare a specific agreement outlining his duties an^ responsibilities. Mr. Kellert said he does not want to slow the item dov^n, but requested that the final agreement be brought back to the Board for clarificatioit) and understanding under the Superintendent's Report.

Dr. Mason said the bids for the renovation of Nichols Hills appeared in publications on Friday, December 16, 1994. Mrs. Thelma R. Parks said that even though she moved for approval of this item, the contract is not ready for Board approval. She said it appears the Board should have the contract prior to approving the item. Mrs. Parks said the Board should not approve a contract that has not been written.

Dr. Mason said administration wants to keep moving on bhe project, suggested that the language of the item be amended.

She

Mr. Kellert said he was comfortable with proceeding with this item and General Counsel is the appropriate party to dx-aft the agreement. His request for the agreement to come back to the Board was not a matter of either debating or changing the agreement, simply to make the agreement a matter of record so the public knows what they can expect from the arrangement.

Mrs. Parks said this Board frequently approves items they have not seen. Her concern is that the Board not be required to back track if the contract is drawn that might not reflect what the Board desires of the contract. She said waiting until the contract is completed will not slow the project down.

Mr. Leo Hise said he understood Mrs. Parks' concern. He said administration felt there should be some type of action from the Board in agreeing to utilize the services of Mr. Rawls. Mrs. Parks asked if this item was not approved tonight, impede any action in place at Nichols Hills?

if it would

Dr. Mason said it would not impede action regarding the bids. She thinks it is important that the item be approved without delay a^ a positive gesture to Nichols Hills from the dis-trict to go forward. Dr. Mason said administration was wanting input from Mr. Rawls before the agreement is drafted, but needed to be sure the; Board would approve the arrangement to go forward.

860.

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

M-7

SUPERINTENDENT'S REPORT (Continued) Mrs. Parks said to move forward is one thing, but to approve an agreement that is not written is different. Even though she made the motion, she will pass at the time of voting. She feels the Board approves things too many times when the information is not before them. Mrs. Parks said that Mr. Jim Purdy has presented the Board with possible serious violations of testing and this should be dealt with. She said it only takes one parent to file a complaint with the testing center. The validity of this allegation must be investigated. Mrs. Parks also inquired as to the progress of the fence for Parker Elementary School.

Dr. Jack Isch said according to the contractor, finished on January 6, 1995.

PERSONNEL

AND

the fencing will be

ENCUMBRANCES R. #138 APPROVAL OF PERSONNEL & ENCUMBRANCES

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED.

Mr. Mrs. Mrs. Mr.

ROLL CALL

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mrs. Thelma R. Parks asked questions and received answers regarding the following encumbrances: 23-9505247 (videos for Drug Education program), 23-9505255 (occupational therapists through Special Services), 119505306 (scanners and equipment for Vocational Education), 23-9505309 (Chapter 1), 31-9505338 (LCD panels, previously Board approved), 119505570 (1994-1995 County Assessor Re-evaluation payment), and 319505572 (Change order for skylights for Kaiser Elementary School).

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations provided as "information only" in the Personnel Report.

are

Encumbrance s

Approval of encumbrances as listed in the agenda for purchase orders (23-9505247 through 21-9505682) written during the period 11/29/94 through 12/13/94. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. j

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

861

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

M-8

PERSONNEL AND ENCUMBRANCES (Continued) CERTIFICATE INTERNAL AUDITOR

This is to certify that I have received the attached encumbrance list, P.O. # 9505S47 to 9505682, from the Encumbrance Clerk. I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

Date

Edward Romero Internal Auditor

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PERSONNEL EMPLOYMENTS

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

ANNUAL SCHEDULE/STEP/LANE

SUPPORT (contimK d):

12-6-94

Transportation Bus Driver

Ngo, Dinh

Asian Amer Stu Sv s 11-21-94 Bilingual Asst

103-01 $7,921

Nguyen, Ngoc

Asian Amer Stu Sv :s .5 Bilingual Asst

11-15-94

103-01 $3,960

Rueb, Connie

Grant Special Ed Asst

12-5-94

101-02 $7,921

Scruggs, Louis

Madison .5 Custodial Work T

11-28-94

158-01 $5,555

Stout, Elizabeth

Hayes Class Size Asst

11-28-94

101-02 $7,921

Ualker, Kimberly

Grant Special Ed Asst

12-5-94

101-01 $7,813

Washington, Kenneth

Transportation Bus Driver

11-14-94

105-02 $5,303

Wilson, Ellen

Longfellow Class Size Asst

12-5-94

101-02 $7,921

Zabolski, Kim

Asian Amer Stu Sv s .8 Bilingual Asst

11-16-94

103-01 $6,336

PROFESSIONAL-TECI NICAL:

Roach, Cornelia

11-15-94 Child Nutrition Materials Mgmt Bu' er I

ASSIGNMENT

EFFECTIVE

DATE

SALARY

ANNUAL SCHEOULE/STEP/LANE

O 2 M

s o n s o

105-02 $5,303

Moaning, Tamara

NAME

740-06 $22,110

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PERSONNEL TERMINATIONS

NAME

ASSIGNMENT

EFFECTIVE iiillllio

SALARY

ANNUAL SCHEDULE/STEP/LANE

NAME

ASSIGNMENT

n r EFFECTIVE

DATE

SALARY

ANNUAL SCHEDULE/STEP/LANE

n o

n co o

DISMISSALS:

Cooley, Rich

T ransportat i on Bus Driver

11-10-94

Corrales, Paulini

Capitol Hill Elem Bilingual Asst

10-13-94

Gonzales, Luis

N W Classen Bilingual Asst

10-28-94

Hays I ip, Frank

T ransportat i on Bus Driver

10-28-94

Hill, Suella

Adams EDK Asst

11-28-94

1'^

o n 0)

ยง s:

o 0 /

r* H:3

Longoria, Arlindi Prairie Queen .5 Custodian

11-7-94

McFarland, Monte

Transportation Bus Driver

11-28-94

Peterson, Lodina

Child Nutrition Kitchen Asst

3-4-94

Prince, Donna

Child Nutrition Kitchen Asst

8-29-94

Smith, Jeramey

Transportation Bus Asst

10-7-94

Washington, Kenneth

Transportation Bus Driver

11-14-94

H O o

a Ed o M s Ed

VO VO

It)*

TTmi^

JlLllL

•0

PERSONNEL LEAVES AND OTHER

O &s

NAME

ASSIGNMENT

EFFECTIVE DATE

LEAVE OF ABSENCE MEDICAL:

Aiken, Donna

Control Room Data/Security Ted

11-29-94

SALARY

ANNUAL SCHEOULE/STEP/LANE

NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

ANNUAL SCHEDULE/STEP/LANE

2S n r g

8 a H n co o » n g s

H 2

a n s

g n 50

OV 4^

1 865.

H-12

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE: PROFESSIONAL-TECHNICAL:

Campbell, David

Management Information Services PC Support Specialist

12-7-94

John Marshall High School Language Arts Teacher

11-16-94

CERTIFIED;

Bledsoe, Julie SUPPORT;

Adams, Felicia

Douglass High School .5 Counselor Assistant

11-15-94

Cardenas, Antonio

Pupil Transportation Bus Driver

11-30-94

Gardner, L. C.

Custodial Services Relief Custodian

12-9-94

Lawrence, Sanford

Custodial Services Relief Custodian

12-6-94

Pauly, Sharon

Even Start Administrative Secretary

12-15-94

Southerland, Carla

John Marshall High School Attendance Clerk

1-31-95

866.

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

PURCHASING

AND

GENERAL

M-13

BUSINESS

Mr. Tom Yeargain requested that Item B be removed from consideration until the Southeast Alumni Association and the district resolve unsettled issues.

BY BOARD CONSENSUS ITEM A WAS REMOVED. R. #139 APPROVAL OF PURCHASING AND GENERAL BUSINESS

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, C, D, E, F, AND ITEMS G AND H TO BE VOTED ON SEPARATELY. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION

Regarding Item F, Mrs. Thelma R. Parks questioned these items being funded from Proposition 1. She said it was her understanding that equipment and supplies were under Proposition 2. Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, said Proposition 2 contains line items for Classen and Southeast for the purchase of science equipment, musical instruments, computers, and audio visual equipment. He said Mr. Nick Kelly's financial plan, presented to the Board on December 12, also includes $500,000 each from Proposition 1 for Classen and Southeast for furniture and equipment.

Mrs. Parks said she did not have a problem with these items being charged to any Bond account, but did not understand how items could be changed around.

Dr. Sconzo said the overall language of the Resolution of Proposition 1 has always included furniture and equipment, and this type of purchase was approved by Mr. Gary Bush, Bond Counsel.

Mr. Ron Bogle asked if furniture and equipment were included in the original bond package? Dr. Sconzo said in Proposition 1 as adopted by the Board, furniture and equipment was referenced in the introductory language. When broken down by school and trade area, line items of cost estimates for each of the projects, and the reopened schools, Cleveland is the only school that has a separate line item that references renovation, furniture, and equipment. Staff's question to Mr. Bush was in reopening the other three schools, which was the intent of Proposition 1, and given the language in the introductory section of the Proposition, if it was appropriate and legal to charge furniture and equipment to support the reopening of those schools under Proposition 1. The response staff received from him was, "yes."

Mr. Bogle said his recollection was that the $500,000 which recently appeared on the budget for furniture and equipment was inadvertently left out of the bond project. So that had to be brought back to the budget now. He said he is now confused as to whether something is being said which is contradictory to what was said a few weeks ago when the money was put into the budget.

Mr. Nick Kelly, Director, Budget and Financial Management, said what was talked about during the December 12 meeting, was that for cash flow purposes the interest from the bond issue would be used to purchase items not specifically mentioned in the Proposition, rather than

867.

N-14

MINUTES OF THE REGULAR MEETING OF DECEMBER 19^ 1994

PURCHASING AND GENERAL BUSINESS (Continued)

directly using bond funds. At some point the ultimate funding source would be the building fund levy at a later time. This item will be purchased from the interest income from the bond funds and if further funding is needed later, it will come from the building fund levy. The purchase is consistent with the plan presented to the Board on December 12.

Mr. Bogle said there was a $500,000 figure that has been presented for furniture and equipment, which he assumed was just a round figure without analyzing each piece of furniture and equipment. Mr. Kelly said there was a level of analysis done consistent with what it would take to equip a high school. He said the number would obviously be a little high or low. Mr. Bogle asked if an analysis would be done on what furniture and equipment is needed, or if the $500,000 would be used until that amount is depleted. Mr. Kelly said an update will be brought to the Board in January on Proposition 1 and 2. With all of the equipment that is presently being purchased, he will have a better idea of how much money will actually be needed. At this time, this is the best estimate and they hope to be under the $500,000. Mr. Wayne Dempsey said he has reservations about buying furniture and equipment from Proposition 1. He has now heard on two different occasions that Mr. Bush, Bond Counsel, has indicated that purchasing furniture and equipment from Proposition 1 was legal. He assumed this opinion was given during the June Board meeting, where Mr. Bush appeared before the Board. Mr. Dempsey said it is his understanding that mugh of the $500,000 has already been spent on tables and chairs. He asked if that was funded through Proposition 2 or General Fund?

Mr. Kelly said much of the furniture has been purchased and has come from the interest income from Proposition 1. Mr. Dempsey asked if the $500,000 that is now being discussed was in addition to what has already been spent on furniture? Mr. Kelly said the $500,000 is a total estimate for furnishing and equipping of Classen, not including the equipment that was purchased from Proposition 2 which was specifically listed. Mr. Dempsey asked if the comments by Mr. Bush's were made during thg June Board meeting, or if there was a written legal opinion?

Dr. Sconzo said his reference was a staff meeting that Mr. Busjh attended. Also in attendance was Dr. Jack Isch, Mr. Darrel Shepard, Dr. George Kimball, and one or two other staffers. Dr. Sconzo said when the Board approved the purchase of the initial classroom furniture for the reopened schools, specifically student and teacher desks and chairs, thg purchase totalled $163,000 for all four schools. With respect to Classen and Southeast, Mr. Dempsey said it is now the month of December and science equipment is just now being purchased and it will be close to the end of the third nine weeks before the equipment is delivered. Why is the district so late in ordering?

Dr. Betty G. Mason said the Board should realize all of the bond fund purchases had to be processed through the business offices and in some cases had to be approved at the school sites. There has been a large amount of work to do and this has slowed the process. It is not a case of sitting it on the table and forgetting about it; all needs were worked through to ascertain the right things were ordered for the right schools. The volume of ordering for the bond issue is tremendous. The Board should also recognize that while this is being done the usual work of the district continues. Mr. Dempsey said he would appreciate Dr. Mason sending a specific update or a letter of explanation to parents and patrons of where the district is in the process. Those people initially anticipated that science equipment would be in the schools in November.

868. MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

*-15

PURCHASING AND GENERAL BUSINESS (Continued)

Mrs. Parks asked if the language had changed in the Propositions that the citizens voted on. Dr. Sconzo said the language had not changed. The Resolution language is the same as what was on the ballot and the citizens voted on.

Mr. Tom Yeargain asked how Classen and Southeast could be certified without the labs. Dr. Sconzo said concerning State and North Central accreditation, an academic year is allowed to come into compliance with the standards for both the State Department of Education and North Central.

Regarding Item A (Internet Access), Mrs. Terri Silver said an entire set of policies and regulation should be developed regarding the use of computers and accessing the Internet. As the Board approved such items, she is concerned that through enthusiasm the equipment will be used prior to having policies in place. Mr. Leo Hise asked Dr. place.

George Kimball what precautions would be in

Dr. Kimball said a survey of building staff has been completed regarding the staff's knowledge of the procedures required. He said policies and procedures would be developed for accessing and using the Internet. The State Department of Education did include a statement saying the agreement was a legal of binding contract and their rules must be followed. Mr. Hise said the cost of using the Internet system is very high if it is not controlled.

Dr. Kimball said it was his understanding the system would come through Onenet and there would be no cost to the district because it would be a local phone call. Mr. Hise said he wanted to see in writing that there will be security and controlled access in place. Dr. Mason said staff will endeavor of have a policy for the Board to review concerning this issue by the meeting of January 9, 1995.

For the record, concerning Item E, Mr. Bogle asked if the $168,000 was within the estimated budget for the district and if the funds were available to cover the cost.

Dr. Mason said the funds are in place. A.

State Department of Education;

Internet Access Service At No Cost

Approval of an agreement with the State Department of Education for Internet access service at no cost to the district for use by teachers and students in schools of the district. (Agreement has been reviewed by General Counsel for form and content.)

Internet Access Service: State Department of Education

fi-;--- Southeast Alumni Association: -Use Of Room At Southeast High School-

Approval of- an agroomont with tho Southeast Alumni Association for

use—ef—a—room—at—Southeast—High—School—building—to—house

memorabilia.-- (Agroomont has been roviowod by General Counsel for form and content.)

Repair Heidelberg Offset Press;

Heidelberg USA

Approval for Heidelberg USA to repair the Heidelberg Offset Press used by Graphic Services (Print Shop). This expenditure, in the amount of $12,000, is to be charged to account 511-000-2640-430000-0000-000-058.

Repair Offset Press

869.

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

M-16

PURCHASING AND GENERAL BUSINESS (Continued) Lease Xerox 5090

Cancel Current Lease For Xerox 9900s

Lease Xerox 5090

Approval to cancel current lease for Xerox 9900 copier and approval to lease Xerox 5090 duplicator for Graphic Services for an overall savings of $279.00 per month. (Original lease approved on July 5, 1994, agenda.)

Current monthly cost for Xerox 9900 Proposed monthly cost for Xerox 5090 Net monthly savings

$ 5734.00 5455.00 $ 279.00

Monthly payments will continue to be charged to account 511-0002524-440-000-0000-000-057. Purchase Copy Paper;

Copy Paper

For Use By All Schools

Approval to purchase copy paper (xerographic) for use by all schools (warehouse stock) from Unisource (only quotation received). This expenditure, in the total amount of $168,236.40, is to be charged to account 511-098-5300-610-000-0000-039. Classen & Southeast High Schools;

Classen & Southeast Science Furniture and Equipment

Science Furniture and Equipment

Approval to purchase science furniture and equipment (student service centers, fume hoods, sterilization cabinets, etc.) for use by Classen and Southeast High Schools from the following compani^e who submitted the low quotations on specifications and/or general conditions (7 requested - 7 returned).

$ 69,152.00 2,618.19 ,7,469.41 $ 79,239.60

Thompson Book & Supply Nasco Science Frey Scientific TOTAL

These purchases are to be charged to Bond Fund account 531-1201000-740-195-7640-000-000. (ITEMS F - H RELATED TO BOND ISSUE PROJECTS) Specs. & Advertise Digital Control Autonation For All Schools

Approval of Specification And To Advertises Direct Digital Control Automation and Temperature Control System For All Schools Approval of specifications and advertisement to potential bidders for a direct digital control automation and temperature controJjL system for all schools (ref. Board of Education Policy F-d7; CONSTRUCTION CONTRACT BIDDING AND AWARDS ) Single bid will allow for standardization for all buildings (Specifiqations and bX^ documents prepared by The Benham Group)

All District Schools

$ 4,468,000.00

Estimated Cost*

* Already included in the HVAC estimates for all schools listed in Bond reconstruction projects as shown in the financial report presented to the Board on December 12, 1994. All purchases will be charged to the Bond fund account. VOTE ON ITEM G

ROLL CALL

Mr. Mrs. Mrs, Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain, f. -J

aye aye aye

I /

870.

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

PURCHASING AND GENERAL BUSINESS (Continued)

DISCUSSION For the record, Mr. Frank Kellert said the only concern he had regarding this item was the statement that this was for all schools. He talked to The Benham Group this afternoon and asked if the temperature control systems in this amount also included the temperature control presuming that all of the district's high schools would be air conditioned. The answer he received was a qualified yes. Those items could be singled out and the air handling in the gyms would be minimal, probably just a few hundred dollars per school. He said he would support this because this was consistent with the Board's policy and is good management. He did not want his vote on this particular item to imply consent toward air conditioning all of the district's high school gymnasiums until those items come before the Board. This is a case where the Board is approving equipment before its use.

Mr. Ron Bogle said at a prior meeting when the Board was voting on HVAC equipment, a central control system was discussed. The answer at that time was the system would be a significant expense and was not in the budget, but the system would be installed so a central control could be added at a later date. He said he was curious as to how the district determined this could now be done. However, he said this system is a great way to control the economy of the systems and is a good move.

Dr. Jack Isch said Mr. Bogle's recollection was correct. At that time the district was looking at the various control systems that were available on the market and were told there was system that would have the capabilities to monitor all of the areas and then send the information back to a central location. In further work with Mr. Lou Fernbaugh, M.E., and The Benham Group it was determined that it would be an impossible task to take six or eight different kinds of controls and try to monitor the information back to a central location. Dr. Isch said the big cost for this item is what happens in the schools, which is already required. The main goal is to get the same kinds of controls in every building. Dr. Isch said he did not know the exact breakdown of the front-end expense to get the monitoring to a central location, but would be a small cost compared to what was previously discussed by the Board. Dr. Isch said it is his belief that the estimates for HVAC for the schools will cover this cost. Mr. Janies Bagby, The Benham Group, said the cost of central monitoring could be as small as $10,000 or could run about $60,000 for the entire district. Mr. Bogle said in the back-up information is appeared that the $4.4 Million is already included in the cost of the systems. He asked exactly what the Board was voting on, if the cost was already included in the estimates.

Dr. Isch said what administration was wanting to do was to separate the control portion of the HVAC so the controls could be advertised. This will insure getting one kind of controls that can be installed along with the systems that the contractors will be installing. For clarification, Mr. Kellert said what was being done was to create a deduction from all of the individual projects but would still stay within the scope of work. The money deducted from the individual projects would be reassigned into one lump sum so one set of controls could be purchased.

Dr. Isch said they wanted to establish a price with a company, and would have them installed at an appropriate time when the HVAC is installed in the buildings. Mr. Kellert said the $10,000 to $60,000 cost is only the connecting of the controls and the $4.4 Million is already in the bond project document for HVAC.

Dr. Isch said the front end portion for monitoring at a central location is only a very small portion of the total cost of the system. He said the control systems must be in the schools any way.

M-17

â&#x20AC;&#x2122;S

871,

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

N-18

PURCHASING AND GENERAL BUSINESS (Continued)

Mrs. Thelma R. Parks said Dr. Sconzo had provided her a copy of the Resolution for Proposition 1 and it simply states "remodeling and equipping school buildings." Mrs. Parks said in the equipment Proposition 2, the states "school furniture, fixtures, and equipment." She said in Proposition 1 equipping schools, almost anything could be put in that.

Southeast H.S. HVAC Change Order #1 Harrison-Orr

Change Order #1; H.

Harrison-Orr A/C For Southeast High School HVAC

Approval for Change Order #1 resulting in a decrease of $16,145.00 in the cost for the contract with Harrison-Orr Air Conditioning, Inc., for Southeast High School HVAC project.

Original contract sum Total decrease in cost (Change Order #1) Total reduced contract sum, including Change Order #1

$ 1,720,000.00 -16,145.00 $1,703,855.00

VOTE ON ITEM H

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Mr. Frank Kellert said as the was looking through the change orders on Item H there is $5,000 material cost to which 10% was added bringing that total to $5,500; another 10% was added for another $550. He asked how the 10% was added and then another 10% of the first added to the total. Mr. Kellert said that procedure has occurred more than once. Dr. Jack Isch said those are a mark-up for a sub-contractor, and then a mark-up for the contractor and that is a normal process. The change order is showing what the sub-contractor received and then the profit and overhead for the contractor, Mr. Kellert asked if that would mean that at the $5,000 level no would had a built-in profit at that point.

Dr. Isch said that was the explanation he received. Mr. Kellert suggested that in the future it would be helpful to the Board to have a unit cost shown. He said it was hard to him to imagine that a gymnasium of that size would need exactly $5,000 worth of insulation.

Dr. Isch said they have requested from all of the architects and contractors when a change order is brought forward that they be very specific in the items being purchased and the amount of labor involved. From now on the Board will have the detailed specific information. ,, Mr, Kellert asked if that had not been the practice in the past.

Dr. Isch said in the past, information was available in terms of what was going to be done, but not necessarily giving a specific breakdown,* Mr. Kellert said he failed to see the Statement of Certification in the agenda from Dr. Isch regarding this item. He asked if Dr. Isch was satisfied that the add items are within the scope of the formal bond document.

Dr. Isch said he was.

872, MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

STATEMENT(S) OF CERTIFICATION BOND ISSUE ITEMS

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of science furniture and equipment (student service centers, fume hoods, sterilization cabinets, etc.) for use by Classen and Southeast High Schools in the Board of Education Meeting agenda of December 19, 1994 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond El^tipirn

Dr. J uy Sconzo

(Date)

N-19

873.

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

M-20

UNFINISHED

BUSINESS

Keyboard Theory Lab: Classen School of Advanced Studies From Yamaha Corporation of America Approval to purchase a Keyboard Theory Lab (including program components, hardware, software, teaching training, etc.) for use by students at Classen School of Advanced Studies from Yamaha Corporation of America. This expenditure, in the amount of $15,965, is to be charged to the Bond Fund, Proposition 1 - Classen School; Furniture and Equipment account. (Brought back from the Board meeting of December 12, 1994)

R- #140'

APPR0V2VL OF KEYBOARD THECKY lAB: CLASSEN SCHOOL OF ADVANCED STUDIES

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 1 AS LISTED.

Mr. Mrs. Mrs. Mr.

ROLL CALL

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. NEW

BUS I N E S S

(NONE) CITIZEN S'

COMMENTS

(NONE) BOARD

M E M B E R S'

COMMENTS

Mrs. Thelma R. Parks said she was concerned about a number of things as it relates to schools in District 5. She said she has voted on nearly everything that has been brought to the Board relating to the Bond issue because there are things that involve children. She is an advocate of kids, and shall always be that way. She constantly receives calls and concerns about what is going to be done for the schools in District 5. She has very few answers for the constituents in her district. She asked when is it planned to bring back the specifications for the new elementary school and when they can see in the Board agenda what will be done for the schools in District 5. She reads in the paper about all of the things that are going on and now that Classen School of Advanced Studies students are in their building. Southeast High School students are in their building, Cleveland Elementary School students are in their building, and the students in will be in Nichols Hills, her question is when is it planned to bring to the Board those things that will relate to District 5; the Northeast Science Center, etc. Mrs. Parks said administration may not be in a position to answer her question, but she is strongly requesting that something surface so the constituents in District 5 can truly feel that they are a part of the Bond issue. Dr. Jack Isch said he has a schedule provided by the architect and will provide the information to her. He said the Bio-Med Program is very close to being finished except for the lab tables. The scheduled delivery date is December 28 and will take three or four weeks for assembly. The company had the purchase order for four months beforp they shipped the equipment.

874.

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

BOARD MEMBERS' COMMENTS (Continued) Mrs. Parks said the Bio-Med Program is not a part of the Bond issue but was something that was to funded through another source. All of the projects are near closure and were supposed to have been completed in September. The furniture was ordered in September and has still not been received at the school. She said she would appreciate receiving the timeline. More importantly, the constituents would like to see something going on in District 5. Mrs. Parks said she also requested information regarding Rogers Middle School and was disappointed that the Board could not see fit at that time to approve the repairs of the roof, when they were also considering hiring additional management. The Board is all about kids, and she has heard Board members say that time and again. She said the Board should make sure they are about kids and do something for the kids in District 5, because they are also a part of the Bond issue. The citizens in District 5 have always voted for millage election and Bond issues almost 75 to 100 percent. She would appreciate if the Board would be just as supportive and cooperative about the schools for children in District 5 as they are for children in the other districts.

Mrs. Parks also said according to the timeline, the new elementary school was to open the Fall of 1995. That is not going to happen. It is now scheduled to open in March of 1996. She was told when they went out and talked to the patrons at the various meetings, that District 5 would be the last area to get anything done. She does not want that to be true and if it is true as long as it is taking to get done. She said she cared less if it is one year or six months, but something needs to be done to indicate that the Board is true to their word and are supporting all of the districts when it comes to the Bond issue. Mr. Frank Kellert said he is again requesting information. On November 9, Mr. Bogle, Dr. Sconzo, Vallene Cooks, Principal, John Marshall High School, a parent, and he, toured the John Marshall facility with specific attention given to the restrooms and the areas where both faculty and students use the same bathrooms. He mentioned at the Board meeting of November 14 what he perceived as deplorable conditions. He said he is sure there are a lot of secondary school restrooms that need a lot of work. On November 22, the week of Thanksgiving, both he and Mr. Dempsey attended an awards ceremony at John Marshall and Mr. Dempsey did a similar tour. The week following Dr. Isch was at John Marshall and walked through. Mr. Kellert said he has twice requested from Dr. Sconzo in open session that some kind of a report be brought to the Board regarding what is being done. He said he was under the misunderstanding that the main bathrooms at John Marshall were the ones that were included in the line items on the Bond issue, but apparently that is not true. At the same time he continues to be disturbed by the fact that the Board talks about a lot of important items, and certainly each Board member could run a list of $100,000 of things that need to be done. There is not anything in a school building that is more demoralizing to staff and students and is more of a negative reflection of how the district feels about them, than the facilities that is provided for them to use on a daily basis, not to mention the guests that may come into the building. Mr. Kellert said he was again requesting information specifically on John Marshall so he can answer patrons' questions that continue to call back after six weeks. Mrs. Thelma R. Parks said she had a request for an open letter to the patrons of District 5 outlining to them what is going on and when they can expect something to be done in District 5. She also suggested that the letter should say the timelines have not been met, but the events will take place as voted on in the Bond issue. Mrs. Parks said she had received a call from a patron who had encountered problems at an elementary school due to an illness in the family.

Mr. John Butchee, Director, Elementary Schools, said he was aware of -lihe situation and was working on a solution.

M-21

875.

minutes of the regular meeting of DECEMBER 19, 1994

M-22

BOARD MEMBERS' COMMENTS (Continued)

Mr. Wayne Dempsey said he echoed Mr. Kellert's remarks regarding the bathrooms at John Marshall High School. He said Mr. Kellert was being very reasonable. Mr. Dempsey said the John Marshall bathrooms were the most deplorable secondary school bathrooms in the Oklahoma City School system, and he has said that many times. The Board spends a lot of time talking about healing wounds and bringing communities together, but he has had John Marshall parents say to him that if John Marshall was not 70 plus percent African-American the district would not allow the bathrooms to stay in their present condition. He said something needs to be done. The bathrooms are an absolute shame and he does not know how anyone can use them. Mrs. Parks wished the Board Members, staff, Christmas and a joyous and prosperous New Yeai;;.

and

patrons

Merry

Mr. Tom Yeargain wished all a Merry Christmas.

EXECUTIVE R- #141 APPROVAL PC» EXECUTIVE SESSICW 9:00 PIM.

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

R E T U R N R. #142 ! I REGCXIVENE IN OPEN SESSIOJ 9:16 P.M.

SESSION

MOTION: SECOND:

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye ■■

The Board went into Executive Session at 9:00 p.m.

OP E N

S E S S I 0 N

Thelma R. Parks Wayne Dempsey

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

The Board returned to Open Session at 9:16 p.m.

876.

MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 1994

OPEN

I N

M-23

SESSION I ■■/

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

APPROVAL OF THE EMPLOYMENT OF RICHARD MARMON, FOR THE POSITION ADMINISTRATOR OF MANAGEMENT INFORMATION SERVICES, SCHEDULE 530, STEP DECEMBER 20, 1994. ANNUAL SALARY $35,646. EFFECTIVE:

ROLL CALL

Mr. Mrs . Mr. Mr.

Bogle, Silver, Yeargain, Hise,

aye aye aye aye

Mr. Kellert, Mr. Dempsey, Mrs. Parks,

#143

APPROVAL TO EMPLOY: RICHARD MARMON,

ADMINISTRATC®,

MIS

aye aye aye

MOTION CARRIED 7-0.

ADJOURNMENT There being no further business, the meeting adjourned at 9:18 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

inute Clerk

Minutes approved by the ^4 a )_____________ , 199^.^

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. ! of

Witness my hand and seal of this School District this _______ , 199/.^

Clerk, Oklahoma City Board of Education

(SEAL)

day

R. #144 ADJOURNMENT 9:18 P.M.