Oklahoma City Public Schools Board Meeting Minutes, 1995 by Metropolitan Library System Oklahoma

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995 K-1 THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY 9, 1995, AT 7:15 P.M. PRESENT!

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

T O

ORDER

CALL TO ORDER

Mr. Leo Hise called the meeting to order. The John Marshall High School Air Force JROTC presented the colors. Mrs. Thelma R. Parks gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

Roll Call established that six (6) members of the Board were present. Mr. Ron Bogle arrived for the meeting at 7:17 p.m. INTRODUCTION

VISITORS

(NONE) R. #145

MINUTES

MEETING (S)

APPROVAL OF DECEMBER, 1994 MINUTES

Thelma R. Parks Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF THE MINUTES OF THE REGULAR MEETING, DECEMBER 5, 1994; THE SPECIAL MEETING, DECEMBER 8, 1994; THE DISCUSSION MEETING, DECEMBER 12, 1994; AND THE REGULAR MEETING, DECEMBER 19, 1994 AS AMENDED. ROLL C2kLL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995 Er2

Mr. Leo Rise, President, said by Board consensus, Purchasing and General Business and Unfinished Business would be moved to this point in the agenda due to Mr. Wayne Dempsey's back problem and his being able to spend only a short period of time with the Board tonight.

Mr. Hise said Item L under Purchasing and General Business would be removed from consideration due to an error. PURCHASING R. #146 APPROVAL OF PURCHASING AND GENERAL BUSINESS

AND

GENERAL

BUSINESS

Thelma R. Parks Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH M (ITEM L BEING REMOVED). ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Regarding Item C, Gatewood Annex, Mr. Frank Kellert said it was his understanding from staff that the architect is comfortable working with a $500,000 estimate subject to changes in the plans. Dr. Jack Isch, Executive Director, Management Operations, said in talking to the recommended architect and the district's architect, both are comfortable that the type of building recommended for construction will bid at the projected $500,000 cost.

Mr. Kellert asked if the 5.5% fee would be based upon the $500,000 projected cost. Dr. Isch said the 5.5% fee would be based upon the final cost of the building.

Mr. Kellert asked if there would be previously completed by the architect.

savings

relative

work

Dr. Isch said most architects on a new school receive a 6% fee and this fee is 5.5% since some work has already been completed. Some design changes will be necessary, i.e. from a two story building to a one story building.

Mr. Wayne Dempsey said when the construction bids were previously received the low bid was in the excess of $770,000. He asked if the possibilities were explored of taking parts of the first project designs and making those add alternates rather than making them a part of the building itself. Dr. Isch said the building now being proposed is a different kind of building than first proposed. In going to a single story building instead of a two story building the design for heat and air will l?e completely different. He said some of the site work that had been previously completed will not need to be redone since the same architect is being utilized. i ,

Mr. Kellert said as he understands the agenda item, the Board is being asked to approve to bring the plans forward based upon the budget amount of $500,000. The Board will see the project again as the plans are developed and the design work is completed. For the record, Mr. Ron Bogle stated the Board should remind itself of Board policy and feels like the recommendation is not consistent with Board Policy F-05: SELECTION OF ARCHITECT/ENGINEERS regarding how the

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

H-3

PURCHASING AND GENERAL BUSINESS (Continued) process would be used in selecting architects and engineers. He said he did not want to stop the process for this project as it is within the realm of being within the policy, but it is clearly not precisely within the policy. Mr. Bogle said he was not recommending that the process be slowed or stopped, but urged staff to keep Board policies in mind when recommendations are brought to the Board that are not consistent with policies.

Mr. Leo Hise said when this item came to the agenda the staff was using the last paragraph of Board policy F-05 which states "From time to time, the Board also employs the services of qualified architects and/or engineers for other lesser buildings and/or renovation projects and studies." Mr. Hlse said these projects do not necessarily fit under Board policy F-05, but that is for the discretion of the Board. He said he would not want to vote on an item if there is a question. He asked if the Board wished to suspend Board Policy F-05?

Mr. Bogle said he felt it was a stretch to consider this project as a lesser building or project. He said when staff is bringing a recommendation of this nature, they should show how the project fits with Board policy. He reiterated he was not concerned about slowing or stopping the item, only wanted to bring Board policy to attention of staff. Mr. Hise again asked if the Board wished to suspend Board Policy F-05 prior to voting on Item C.

For clarification, Mr. Bogle said he assumed the project was considered to be a project of lesser value and would therefore be consistent with Board Policy F-05. He said "lesser project" should be more clearly defined for future issues. Dr. Betty G. Mason said the item was brought to the Board with the interpretation of the last paragraph of Board Policy F-05 and that this project would be considered a lesser project. The Board has had previous discussions regarding the language of this policy and the language is a bit ambiguous. She suggested that the Board receive language clarification for Board Policy F-05.

Snack Items (McKee Foods Corporation;

For Child Nutrition Services

Snack Items

Approval to place orders for the Child Nutrition Services Department for the following delivered snack Items. The company chosen was determined based on quality and price. All purchases will be charged to Child Nutrition Services.

QUOTATION 8250; DELIVERED SNACK ITEMS (3 mailed - 3 returned)

McKee Foods Corporation Actual amount to be used will be determined by participation.

Assorted snack items ranging from $8.00 - $20.00 per case (Cases ranging from 72 to 192 count) B.

Easement To Best Environmental Services and Technology, Inc.; Monitor Wells at Alternative Middle School Approval to grant an easement to Best Technology, Inc. to install two monitor School, 721 W. Britton Road, Oklahoma a groundwater study for possible soil

Two

Alternative M.S.: Two Monitor Wells

Environmental Services and wells at Alternative Middle City, Oklahoma, as part of contamination.

Architectural Design Work For Proposed Gatewood Elementary School Annex; Elliott and Associates

Approval to contract with Elliott and Associates to provide architectural design work on the proposed Gatewood Elementary School annex building for a 5.5% fee. Estimated cost of annex will be approximately $500,000. Funds to be paid from the Building Levy Fund.

Gatewood Elem. Architectural Design Work

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

PURCHASING AND GENERAL BUSINESS (Continued)

(ITEMS D - M RELATE TO BOND ISSUE PROJECTS) Change Order #1 Aduddell Roofing: Westwood Elem.

Change Order #1 Contractor (Aduddell Roofing, Inc.) Reimbursement for Floor Damage: Westwood Elementary School Approval of Change Order #1 resulting in a deduct of $1,400 in the cost for the contract with Aduddell Roofing, Inc., for the Westwood Elementary School roof replacement project. (Deduct due to assumed damage by the contractor to floor water damage in Room A-101 during roof replacement.)

Original contract sum Total decrease in cost (Change Order #1) Total contract sum Change Order #2 Church Roofing: Adams Elem.

$ 411,985 -1,400 $ 410,585

Change Order #2 Contractor (Church Roofing, Inc.) Reimbursement for Parking Lot Peonage; Adams Elementary School Approval of Change Order #2 resulting in a deduct of $200 in the cost for the contract with Church Roofing, Inc., for John Adams Elementary School roof replacement. (Deduct due to assumed damage by the contractor to the parking lot at Adams Elementary School during the roof replacement project.)

Original contract sum Total Additional cost (Change Order #1) Total contract sum including CO #1 Total decrease in cost (Change Order #2) Total contract sum including CO #1 & #2

$ 204,165 +7,500 $ 211,665 -200 $ 211,465

(Original contract and Change Order #1 has been previously approved by the Board on August 15, 1994.) Change Order #1 McBride & Sons: U. S. Grant H.S.

Change Order #1 Paving and Resurfacing Construction Co.): U. S. Grant High School

(McBride

and

Sons

Approval for Change Order #1 resulting in an additional cost of $500 for the contract with McBride and Sons Construction Co., for the U.S. Grant High School paving and resurfacing project. (Additional cost due to installation of elbow to repair leak in storm drain under paving.)

Original contract sum Total additional cost (Change Order #1) Total contract sum including CO #1

$ 77,468 +500 $ 77,968

Additional cost is less than the 15% maximum allowable. Vantage Paving Parking Lot Resurfacing

Parking Lot Resurfacing For Various Schools;

Vantage Paving, Inc.

Approval of Bond Fund expenditures to Vantage Paving Inc., who submitted the low bid (3 received) on the total project package, for parking lot resurfacing. This expenditure, in the total amount of $198,990, is to be charged to Bond Fund account 531-114-4300450-000-0000-000-OPU and costed out to various operational units (OPU) as designated below.

Project

Low Bid

Adams Elementary School Arcadia Elementary School Arthur Elementary School Belle Isle Secondary School Capitol Hill Elementary School Hillcrest Elementary School Horace Mann Elementary School Lafayette Elementary School Madison Elementary School Taft Middle School Western Village Elementary School Wilson Elementary School Total

$ $ $ $ $ $ $ $ $ $ $

1 ,950.00 10 ,500.00 7 ,800.00 56 ,500.00 12 ,000.00 17 ,300.00 34 ,200.00 1 ,800.00 3 ,850.00 31 ,200.00 14 ,550.00 7 ,340.00 $198,990.00

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

H-5 PURCHASING AND GENERAL BUSINESS (Continued)

Plumbing Supplies; For Use By Service Center Operation For Force Account Work at Various Elementary Schools Approval to purchase plumbing supplies (urinals, flush valves, lavatories, closet seats, copper, "P" traps, etc.) for use by Service Center Operations for force account work at various elementary schools from the following companies who submitted the low quotations on specifications and/or general conditions (12 mailed - 5 returned):

Norman Supply Company Ferguson Enterprises Hajoca Corporation TOTAL

Plumbing Supplie Force Account Work

$ 47,738.00 62,302.55 22,247.09 $132,287.64

These purchases are to be charged to Bond Fund account 531-1074700-610-000-0000-000-000. I.

Floor Tile And Adhesive (B&H Floor Company); For Use By Service Center Operations (Harding and Taft Middle Schools ) Approval to purchase floor tile and adhesive for use by Service Center Operations for bond issue force account work at Harding and Taft Middle Schools from B&H Floor Company, who submitted the low quotation on specifications and/or general conditions (6 mailed 4 returned). This expenditure, in the total amount of $25,449.25, is to be charged to Bond Fund account 531-112-4700-610-000-0000000-000. Instructional Computer Systems (Jostens Learning Corporation): Use By Middle Schools

For

Approval to purchase instructional computer systems for use by middle schools from Jostens Learning Corporation (Roselius Computer) who submitted the lowest and best bid. This expenditure, in the amount of $708 ,â&#x20AC;&#x2122;291.00, is to be charged to Bond Fund (Proposition 2) account 531-117-1000-740-194-1040-000-000. (Expenditure is within the bond allocation for this project.)

Instructional Computer . Network Design And Installation (Southwestern Bell Telephone Company): For All High Schools

Approval to purchase instructional computer network design and installation for all high schools from Southwestern Bell Telephone Company who submitted the low quotation on specifications and/or general conditions (10 mailed - 2 returned). This expenditure, in the amount of $71,715.00, is to be charged to Bond Fund account 531-117-2219-740-000-0000-000-000.

B&H Floor Co.: Harding & Taft Middle Schools

Jostens Learning Corp.: Middle Schools

Ccxnputer Network Design & Install: All High Schools

ITEM REMOVED FROM CONSIDERATION M.

Band Instruments:

For Various High and Middle Schools

Approval to purchase band instruments for use at various high schools and middle schools from the following companies who submitted the low quotations on specifications and/or general conditions: Del City Music Company Norman Music Company Wenger Corporation Jenkins Music Company Larsen Music Company Jensen Music Company TOTAL

$ 15,928.90 13,703.10 3,478.62 34,262.80 38,147.00 61,297.00 $166,817.42

These purchases are to be charged to Bond Fund account 531-1181000-000-000-0000-000-000.

Band Instruments: High & Middle Schools

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995 M~6

STATEMENT(S) OF CERTIFICATION BOND ISSUE ITEMS

TOx

BOARD OF EDUCATION

I hereby certify to the best of «iy Knowledge that the recommendation for expenditure of Bond funds for the change Order #i^rAajiilt|7i.<T-jLn_a.n_ .a-dd-itiona.i_ coat of IgpO tor the contract with Mbgridfr ftnd Pong gongtruotion co., for the u,8. Grant High School paving and resurfacing pj^ject in the Board of Education Meeting agenda of jlanuayv .9., 1995. is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Date)

TO!

BOARD OF EDUCATION

I hereby certify to the best of my Knowledge that the recommendation for expenditure of Bond funds for the Change.Order itifl reaultlng in a deduct of ggoo in.the coat for the contract with

church

Roofing,

inq»«

for

John

Adams

Elementary

eohool

roof

replacement in the Board of Education Meeting agenda of January 9. 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Date)

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

H-7 STATEMENT(S) OF CERTIFICATION BOND ISSUE ITEMS

TO;

BOARD OF EDUCATION

Knowledge that the recommendation for expenditure of Bond funds for the change Order of $ii4QQ in the cost far the eontraet Roofihq, JnCtf Xgr_-the West wood Elementary Schoal f'F'Ta 1 the Board of Education Meeting agenda proper in all respects and is within the ?y:;37i2 L projects approved by the electors of this district in the October 12, 1993, Bond Election.

Dr. J

Isch

Mr. Charles Allen

(Date)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for parking—Ipt resurfacing at Adams, Arcadia. Arthur. Belle Isle._ Capitol Hill Elementary. Hillcrest. Horace Mann. Lafayette. Madison >_ Taf t^ Western Village and Wilson school by Vantage Paving Inc. in the Board of Education Meeting agenda of January 9, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Mr. Charles Allen /•'5-^S'

(Date)

8. MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

M-8

r STATEMENT(S) OF CERTIFICATION BOND ISSUE ITEMS

TO!

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of Dlumbinq gupulies (urinals> flush valves, lavatories, closet seats, copper, traoSi etc.I for service Center Operations at varioua eloffiontarv gchpols in the Board of Education Meeting agenda of January_ g.^__ 1995. is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Date)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge recommendation for expenditure of Bond funds for floor tila and adhesivj9 foiLJugB_by_,g^j^cQ Harding Jnfl Taft Middle Scho-oisjcrom in the Board of Education Meeting agenda of January_Aju^lk-9-^ proper in JispX and is within ?he guidelines for the projeobs approved by the electors of this district in the October 12, 1993, Bond

Election.

Dr. Jac

isch

(Date)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of band instruments for use at various high schools and middle schools in the Board of Education Meeting agenda of January 9, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Dr. jsuy Sconzo

(Date)

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

M-9 STATEMENT(S) OF CERTIFICATION BOND ISSUE ITEMS

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of instructional computer systems for use by middle schools_ from. Jostens/RCC in the Board of Education Meeting agenda of Januarv 9, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Dr. Georgp Kimball

(Date) TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of instructional computer network design and installation for all high schools from Southwestern Bell Telephone Company in the Board of Education Meeting agenda of January 9, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the Op^ober 12, 1993, Bond Election.

Dr. "Georg^ Kimball

./I (Date) TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of instructional multimedia equipment for use at elementary schools in the Board of Education Meeting agenda of January 9. 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district the October 12, 1993, Bond Election.

Dr. Georg^ Ka

(Date)

10.

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

M-10 UNFINISHED

BUSINESS

Reroof Rogers Middle School;

Funding Through Bond Issue Proceeds

Consideration to reroof Rogers Middle School for an estimated cost not to exceed $170,000 with funds made available from Bond Issue proceeds. (From the Board of Education meeting of December 12, 1994) R- #147

REROOF AT ROGEEIS M.S. WITH FUNDING FEÂŤ3M BOND ISSUE INTEREST

Thelma R. Parks Tom Yeargain

MOTION: SECOND:

MOVE TO APPROVE THE REROOF OF ROGERS MIDDLE SCHOOL AS LISTED AND THAT THE FUNDING BE SPECIFICALLY TAKEN FROM BOND ISSUE INTEREST INCOME AND NOT BOND ISSUE FUNDS.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

no no aye aye

Mr. Mr. Mr.

no aye aye

Kellert, Dempsey, Yeargain,

MOTION CARRIED 4 aye, 3 no. DISCUSSION

Mr. Wayne Dempsey said he received the background material from Mr. Nick Kelly, Director, Budget and Financial Management, regarding how this item would be funded over a three year period. He requested as a friendly amendment to the motion that this item be specifically funded from the Bond issue interest income rather than Bond issue funds. Mr. Ron Bogle asked for clarification from Mr. Dempsey as to how his proposed funding would change the issue. : ;;i

Mr. Dempsey said this item was not an issue that was clearly defined as a Bond project under the terms and conditions of the Bond issue. He said he believes the issue is allowable and is an acceptable expense with interest proceeds from the Bond issue and based upon the 85% rule, more so than a direct expenditure from the Bond issue funds. Mr. Bogle said recalling Mr. Kelly's Board presentation a few weeks ago, that under the current program both Bond monies and interest on Bond monies are allocated for Bond projects. This item would be above currently budgeted projects that would use 100% of the Bond money available plus the $3.2 Million. He said he was having trouble identifying the different between interest income and the Bond dollars themselves. He said either way it adds to the budget for the Bond projects. Mrs. Terri Silver said she would feel more comfortable: is this amount was taken out of the next fiscal year's budget and if staff was directed to list this as a line item for the building fund for the next fispal year. She said by the time line drawings are completed and bids are let, there would only be a time difference of 60 to 70 days for starting the project if funded through the building fund in the next fiscal year. Since Bond funds should first be used for scopes of work that are listed in the Bond document, she is uncomfortable funding this project from any Bond source. , ,

For clarification, Mrs. Thelma R. Parks asked encumbered from one fiscal year to another? Dr. Mason that could not be done.

money

could

Mrs. Parks said when the contractors went to Rogers Middle School, to make repairs on the ceiling it was discovered that not only did the ceiling need repairing but there were holes and a leakfLng roof, said one would not repair a ceiling knowing tha.t a roof is leaking, said the Board has yet to be involved with the: weather that may brijig, .

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

H-11 UNFINISHED BUSINESS (Continued)

about some more serious damages to the roof and the ceiling. She said the ceiling is a part of the Bond issue. The roof may not be. But when other schools had problems such as asbestos that was not allowed, because no one would renovate a building where there was asbestos. So, the asbestos was removed and the cost exceeded the amount of money that was allowed for that particular project. The spring storms are yet to come and with the condition of the roof, something needs to be done now. All are familiar with what happened at Polk Elementary School where the roof caved in. Mrs. Parks said she did not think this project should wait until next year to repair a roof that is known to leak. The district will incur an additional expense later on. She said she did not understand the rationale of putting this project off since the roof has already been identified as needing to be repaired.

Mr. Tom Yeargain asked what work had been started at Rogers Middle School? Dr. Jack Isch said the heating and air and the exit lights have been completed. He said he would not want to do any further work inside until after a complete roof is put on the building. He said there are a lot of floor repairs to be done in the building.

Mr. Yeargain said the entire project was on hold until the roof is repaired and whatever is inside is not protected. As long as the roof leaks the cracks are going to get wider and with water there will be further damage. This is something the Bond project should have taken care of. Mrs. Silver said she personally feels that funding this project is borrowing from the Bond money and she does not feel right borrowing money that is committed to other projects to fund a new project. She said it is not like this is a cost overrun. There was a list of eight to ten other schools who are just as bad as Rogers that was presented to the Board by Dr. Isch. There were twenty-two schools listed that needed roof repair. She said her concern is if money is borrowed to repair one school what will keep the other schools from having the same procedure. The money should be used for what is was intended. She said she wished all of the schools that need roof repair had been listed in the Bond document. Mrs. Parks said the point is that the ceiling is a part of the Bond issue. Mrs. Silver said she did not see that as a line item. Mrs. Parks said perhaps Mrs. Silver needed to go back and look at the original proposition. Mrs. Parks said what happened at Northeast High School has not been forgotten. Why would ceilings or floors be repaired knowing the roof is in terrible condition. She said there has not been a project completed where the contractors found everything just as it was proposed. The Board should take care of business so there will not be additional costs for repairs.

Mr. Frank Kellert said regarding the amendment to the motion earmarking interest funds, the only concern he has with the financial information the Board has received, is that the interest income has already been spent. He said in tonight's packet there was information on a series of projects with revised A & E estimates with a factor of 1.75:1 over the original Bond estimates. He said there seems to be two parallel arguments going on. No one doubts that the roofs need to be repaired for any of the schools on the list. The question is what's the appropriate way to pay for it. Although Mr. Nick Kelly has presented the Board with the reality of the situation, any over-expenditure now will need to come from Building levies two or three years in the future. Every time the Board over spends on the Bond project, they are now borrowing from the Building levy two or three years out. The way it is being done is not in violation of State Law. There is an intent that Board members seated after some of the present Board are no longer serving will have to contend with a Building Levy that will be short all of the over-expenditures on this Bond project. This will probably go on for several years. He said it is unfortunate that the only way that can be found to pay for this is to expand the scope of work in the Bond project itself.

12. MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

n-12 BOARD

MEMBER S'

BUSINESS/COMMENTS

Mr. Leo Hise apologized to those receiving recognitions for the time delay. RECOGMITiaSIS

RECOGNITIONS 1.

Recognition of the Roosevelt Middle School "Smoke-out Bowl" Team, who won first place in the championship finals sponsored by the American Lung Association. Joe Garcia John Massengale Dustin Tudor Roger Sanders Billy Reid

Rebecca McNulty, Sponsor

Recognition of the Douglas High School Aviation Club members who took first place at the University of Oklahoma's "Expanding Horizons" Technology and Research Conference. Tonya Horn Diane Garcia Willie Lyles Mark Clytus Lambert Cabalas DaWayne Johnson Katrina Venable Elsworth Thomas Clinton Wilburn

;â&#x20AC;¢

j,.:

Mary Weimer, Sponsor Joy Eulberg, Sponsor 3.

Recognition of the All City Football Conference Team members and Co-Coaches of the Year.

Kendrey Lusk, Capitol Hilf High School Billy James, Capitol Hill High School Harold McDonald, Capitol Hill High School

,. j 1...

Mike Colston, Douglass High School (Oklahoma All-Star Team) Clint Wilburn, Douglass High School (Oklahoma All-Star Team) Chris Long, Douglass High School James Hueth, Douglass High School Demetric Jackson, Douglass High School Kwame Newberry, Douglass High School Chris Lee, Douglass High School Kevin Hobbs, Jr., Douglass High School

.. ;riq

Sean Love, John Marshall High School (Oklahoma All-Star Team) Willie Grissom, John Marshall High School (Oklahoma All-Star Team) Karlos Watson, John Marshall High School Chris Warwick, John Marshall High School Brandon Lee, John Marshall High School Lamar Weary, John Marshall High School

Kevin Jones, Northeast High School Stafford Gaston, Northeast High School Jason Smith, Northeast High School Curtis Jones, Northeast High School Dontrel Daniel, Northeast High School Antonio Singleton, Northeast High School Ryan Turner, Northeast High School Delma Braddy, Northeast High School

Aloun Champasouk. Northwest Classen High School Bert Woodring, Northwest Classen High School Marcus Modey, Northwest Classen High School Terry Daniels, Northwest Classen High School Carious Parks, Northwest Classen High School

, .c

13.

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

M-13

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mario Thompson, Star Spencer High School Antonio Holloway, Star Spencer High School Nick Jackson, Star Spencer High School Joe Gates, Star Spencer High School Harold Smith, Star Spencer High School Bennie West, Star Spencer High School Brian Chavez, U.S. Grant High School Beto Baldurama, U.S. Grant High School Terry Tolliver, U.S. Grant High School Aundrea Cravens, U.S. Grant High School Andy Chishko, U.S. Grant High School

Standford White, Douglass High School, Co-Coach Bob Davis, Northeast High School, Co-Coach BUSINESS Cancel 1/13/95 Board Workshop and Establish Next Available Date

Confirmation approval to cancel the Board Workshop scheduled for January 13, 1995 and consideration to establish next available dates for the workshop.

POSSIBLE DATES; Fri., Fri., Fri., Fri.,

Sat., Sat., Sat., Sat.,

March March March March

3 & 4 10 & 11 17 & 18 24 & 25

(NOTE; Spring Break; March 20 through March 24)

Terri Silver Wayne Dempsey

MOTION: SECOND:

R. #148

MOVE FOR APPROVAL OF ITEM 1 AND TO SET THE WORKSHOP DATE FOR MARCH 3 AND 4, 1995.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye no

MOTION CARRIED 6 aye, 1 no.

DISCUSSION

Mr. Wayne Dempsey asked if it would be possible to look at days during the week for the workshop rather than scheduling on a week end? He said he is more convinced than ever that the Board needs to have the retreat prior to handling some very critical issues that will be on the agenda such as the search process for a new superintendent. Mrs. Terri Silver said she agreed with Mr. Dempsey's statement. She asked if the Superintendent's search still on the original timeline?

Mr. Darrel Shepard, Executive Director, Board Related Services, said the timelines had not changed. The cut-off for applications is January 15, 1995 and a Special Meeting to discuss the candidate list will need to be scheduled. Mrs. Thelma R. Parks said she keeps hearing about the superintendent's search as discussion for the retreat.

APPROVE MARCH 3 2VND 4, 1995 PCK BOARD WORKSHOP

14.

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

H-U BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mrs. Silver said one of the items for discussion for the retreat was the role of the Board and the superintendent in the school system and policy making. To have a unified front prior to looking for a superintendent would be a benefit to the district as a whole. Regarding Mrs. Parks comments, Mr. Dempsey said not only the superintendent's search but also things in general. He said this Board has a responsibility to the entire community to work together, to build consensus, and to do what is best for all patrons of the district. He said he felt the Board has philosophical differences and Board members should do everything they can to not contribute to the destruction of this community and constituencies and the further polarizing of Oklahoma City.

Mr. Ron Bogle said he feels it is important that the Board set a date certain and encouraged the passage of March 3 & 4. In reflection of Mr. Dempsey's comments, he requested that the Superintendent check the individual Board member's schedules to see if there would be an opportunity prior to March 3 & 4 for the Board to meet on a Friday and Saturday. He said he was not amending the motion, only asking that the date be moved forward if possible.

Mr. Darrel Shepard said he would check with Dr. Dan Tollett, workshop facilitator, to see if there was a date available on his schedule during February. Mr. Bogle said in view of the comments tonight, if a time could be found prior to March 3 & 4, but Dr. Tollett would jiot be available, whiqh would be more important; the Board meet as soon as possible, or to hays Dr. Tollett as a facilitator. _ ;

Mr. Dempsey said in his point of view, the most important thing is to meet as a Board. He said he would meet at any time because there are things the Board should resolve. ; BOARD MEMBERS' COMMENTS

Mr, Wayne Dempsey said he was still awaiting information regarding the structure or progress of the task force for suspensions. He said he had not seen or received information relating to that for several weeks,., He said he would not like for this to be put on a back burner. Mr. Dempsey said he would also be interested in seeing a plan for dealing with the significant amount of loss that is incurred through theft;in the schools. He said he would like to see a plan from staff regarding how to deal with that in a very efficient, effective, and final way not limited to, but including prosecution of those who take school equipment. Mr. Tom Yeargain said he must be doing something right if The Daily Oklahoman wants him to quit. He said he was surprised that this paper can slander the Board of Education like it does. Like most people, whatever The Daily Oklahoman is for, he is a,gainst. He said he is always fascinated that this paper can attack someone like the Board or Dr. Jack Isch. He said he would like to see Dr. Jack Isch be allowed to give press releases on what he is doing with Bond projects and be allowed to defend himself. He said it looks bad when the Oklahoma City Public Schools Foundation sides with The Daily Oklahoman. The Foundation has done a lot for the school system, but when the Foundation sends the Board a copy of the letter, it is like being told how to vote and he does not like that. He said he did not feel it was ethical and something like that should not come from the Foundation and perhaps thp Board should rethink its position on the Foundation. The Foundation should be a part of the school system and it bothers them they would say such things. Mr. Yeargain said Dr. Isch is more than qualified tp handle the Bond projects, and it bothers him to have Board members use The Daily Oklahoman to attack Dr. Isch and the,Board. The Board talks about having a workshop, but a workshop is about the furthest thing he can see right now. He said he was not willing to go to a workshop with the way the situation is right now. Until the Board can get straight and all going in the same direction, he is not ready for a workshop.

15. MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

Âť-l5

BOARD MEMBERS' COMMENTS (Continued) Mr. Leo Hise reminded the Board that the most important thing that the school district is facing is the millage issue which will go for a vote on February 14. All Board members must recognize that regardless of any personal opinions or differences, they have a responsibility to the employees and students of the school system to provide facilities and an education for students. Mr. Hise said there is nothing that can be done now, each one is an elected official and each is responsible to the public. As responsible adults and elected officials Board members have taken an Oath of Office to provide educational facilities and monies for the education of children in this school district. He said he finds it to be a shameful day when there is such a question about the integrity of government and government officials, that those who are elected to be responsible would start fights amongst themselves in a government body in which the body as a whole is the one that speaks. No individual Board member has any authority. The Board of Education has all the authority and that authority is only granted to the Board of Education in a vote. Mr. Hise said he would hope that each Board member would become familiar enough with their responsibilities as members of this Board of Education to respect each other as members and respect the votes of the Board of Education.

CITIZEN S'

COMMENTS

CITIZENS' COMMENT,

Cindy Brown, OEA-OKC, teacher, Linwood Elementary School, said OEAOKC is concerned about the lack of communication between the Board of Education and the teachers and asked that a timeline be published; community and school based programs being developed by OEA.

Loree Schrank, Oklahoman.

Mike Allen, President, AFT-OKC, talked about a grading scale for athletes and being in line with the Secondary Activities Association and the competitors.

LEGAL

patron,

talked about the editorial in The Daily

REPORT

LEGAL REPCRT

Mr. Cleeta John Rogers, General Counsel, said written reports and memoranda were provided to the Board members and there are no additions at this time.

TREASURER

REPORT

SUPERINTENDENT 1.

TREASURER'S REPORT

Project Monitor For Nichols Hills Elementary School; Rawls

Mr. Gregg

Approval of an agreement with Gregg Rawls to act as Project Monitor for the Nichols Hills Elementary School reconstruction project. R. #149 GREGG RAWLS, PROJECT MOSITCR, NICHOLS HILLS ELEMENTARY SCEKJOL

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 1. ROLL ClkLL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

16.

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

H-16 SUPERINTENDEMT’S E?EP(®.T (Ctontinued)

DISCUSSION Mr. Ron Bogle said without getting into a lot of details, he raised one question regarding the clarification of authority and responsibilities. The Board has recent history with a similar situation at Classen School of Advanced Studies and probably that situation was weakened because all parties involved did not have a clear understanding of the responsibility and authority of that individual. Mr. Bogle said that history should be a learning experience and make sure every one involved with Nichols Hills Elementary School renovation understands Mr. Gregg Rawls authority and that he understands he scope of his responsibilities and authority. Mr. Leo Hise said the document being signed with Mr. Rawls outlines all of his duties and responsibilities.

SUPERINTENDENT'S COMMENTS Dr. Betty G. Mason said the time of year has come to begin looking at the budget for the 1995-96 school year. The Board will again be looking at a very tight budget. To that end staff has been looking at ways whereby they can affect change in the way some business is handled. They are looking at two to three agencies who may be able to provide contracted services. The probability is being looked at for contracting out custodial services and grounds maintenance services. It is not known whether they will receive anything that will be appropriate to bring to the Board, but felt it was important that the Board know these things are being investigated. Staff has been told there is a strong possibility that money can be saved a provide far better services to the school buildings by contracting those services. Also, a different kind of energy saving proposal is being looked at. It would address such things as lights, windows, and areas that may cause a reduction in the amount of money being spent on, energy. People are in school buildings collecting data. Staff will review what is brought to them, and if it is found there is something that would be good for the district, it will be brought to the Board. Mr. Wayne Dempsey said with respect to the investigations that will be conducted relating to yard maintenance and custodial services, if those would be conducted by staff or by a hired consultant.

Dr. Mason said the district has not hired a consultant, but the companies that would like to have the district's business perform the investigations at no cost to the district. Mr. Dempsey said he would like to see staff look at possibilities and cost benefits related to contracting some or all of the maintenance services. Dr. Mason said they would be pleased to look at that. The companies presently investigating the other areas also contract for maintenance services. She said the scope could be increased to include maintenance.

For clarification, Mr. Dempsey said he was talking about heavy equipment, plumbing, electrical, etc. He said he would like to see some comparative analysis between in-house and contracted price. i

■!

Dr. Mason said the request was received this evening for Bond issue timelines for school sites. Those will be in the buildings by the end of this week. Every school will know the timeline for project completions. If the timelines changes the information will be updated and sent to the schools.

Dr. Mason announced the results of the 35th Annual McGuiness Tournament. John Marshall placed first, U. S. Grant placed second place, and Northwest Classen placed third place. According to Mr. Vern Moore, Assistant Superintendent, Special Services Division, this is the first time in twenty years that the Oklahoma City Public Schools have finished first, second, and third. Dr. Mason also announced that Classen School of Advanced Studies also won a varsity basketball game this past week against Western Heights. Mrs. Thelma R. Parks said she is continually asked about what is being done is District 5. She suggested that a letter should be written to the District 5 patrons, and asked the Superintendent if that had been done.

17.

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

PAYROLL,

PERSONNEL,

AND

M-17

ENCUMBRANCES

Dr. Mason said a copy of that letter is in front of the Board members tonight in the late packet. Mrs. Parks asked what would be the method of distribution. Dr. Mason said the letter will be in envelopes and sent home with the children on January 10th.

R. #150

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES AS LISTED.

Mr. Mrs. Mrs. Mr.

ROLL CALL

Bogle, Silver, Parks, Hise,

Mr. Mr. Mr.

aye aye aye aye

aye aye aye

Kellert, Dempsey, Yeargain,

MOTION CARRIED 7-0.

Approval of the following items (la, lb, 3) of personnel, payroll, and encumbrances.

Approval for ratification of November, 1994, payrolls previously approved by the Board and upon which warrants have been issued as follows:

1994-95 1994-95 1994-95 1994-95 1994-95 b.

$ 9,437,449.78 $ 275,828.42 $ 211,529.16 $ 753,928.99 $ 442,076.78

General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary

Approval to issue 1994-95 purchase orders to encumber the following payroll for January, 1995.

AMOUNT

P.O. NO.

FUND

OCAS CODE

9520031

GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND 94 SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND

5-11-000-5300-100

$ 10,000,000

5-21-000-5300-100

300,000

5-31-000-5300-100

300,000

5-23-000-5300-100

800,000

5-22-000-5300-100 SALARY

500,000

9520032 9520033 9520034 9520035

For your information, fringe benefit payments have been issued as follows:

1994-95 1994-95 1994-95 1994-95 1994-95

General Fund Building Fund Bond Issue Federal Funds Child Nutrition Services

$ 1,892,747.99 $ 75,389.74 $ 39,885.46 $ 186,579.03 $ 114,545.51

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations provided as "information only" in the Personnel Report.

are

APPROVAL OF PERSONNEL, PAYROLL AND ENCUMBRANCES

16 18. MINUTES OF THE REGULAR MEETING OF JANUARY 3, 1995

H-18 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (31-9505683 through 11-9506097) written during the period 12/14/94 through 01/03/95. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE INTERNAL AUDITOR This is to certify that I have received the attached encumbrance list, P.O. # 9505683 to 95060097, from the Encumbrance Clerk. I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

Edward Romero Internal Auditor

Date

ASSIGNMENT

Scruggs, Fredoni a

Sharp, Reuben

Smith, Burnell

Smith, Deanna

Smith, Leo

Spears, Julie

Violette, Maria

158-01 $5,555

103-01 $7,921

471-01 $5.08/hr 101-01 $7,813 105-02 $5,303 471-01 $5.08/hr

467-07 $6.45/hr 105-02 $5,303

103-01 $3,960

11-29-94

12-5-94

11-29-94

12-1-94

12-19-94

11-8-94

11-21-94

12-7-94

11-29-94

Moon .5 Custodian

N U Classen Bilingual Asst

Child Nutrition Entry Kitchen Ass

Capitol Hill Elem Class Size Asst

Transportation Bus Driver

Child Nutrition Entry Kitchen Ass

Child Nutrition Manager in Train! ig

Transportation Bus Driver

Gatewood .5 Bilingual Asst

Borja, Angeles

Franklin, Melody

Gloria, Jesus

Hargis, Elmer

Haynes, Maria

Howell, Rick

Isaacson, Randy

Jaronek, Maria

12-12-94 Custodial Service Relief Custodial ' lorker

Berry, Hoshun

Adams, John

Robinson, Lloyd

Parmelee Bilingual Asst

Westwood .6 EDK Asst

Prairie Queen .5 Custodial Work jr

Britton .5 Class Size Ass

Shidler Class Size Asst

Child Nutrition Entry Kitchen Ass

Rockwood Class Size Asst

Transportation Bus Driver

12-18-94

12-16-94

12-8-94

12-13-94

12-15-94

12-5-94

12-9-94

103-01 $7,921

101-01 $4,687

158-01 $5,556

101-02 $3,961

101-01 $7,813

471-01 $5.08/hr

101-01 $7,813

105-02 $5,303

12-12-94

Transportation Bus Driver

Pollock, Douglas

SUPPORT: 163-01 $11,057

105-02 $5,303

12-10-94

Transportation Bus Driver

Paxton, Melvin

1-3-95

03-03 $25,410

Special Ed Svcs Speech-Lang Path

105-02 $5,303

12-16-94

Transportation Bus Driver

McDaniel, Phi Hi p

01-03 $23,165

12-13-94 Roosevelt Language Arts Tea her

Lawrence, Robin

UhisLer, Janet

101-01 $7,813

12-5-94

ANNUAL SCHEDULE/STEP/LANE

SALARY

Chapter I .6 EDK Asst

EFFECTIVE

Ma Ison, Mary

SUPPORT (contiix ed):

NAME

03-03 $24,345

JOIMML SCHEDULE/STEP/LANE

SALARY

12-12-94

EFFECTIVE DATE

Special Ed Svcs Speech-Lang Path

ASSIGNMENT

French, Leta

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS

W :a o iz: M

<+ po c 0 o*

o 0 3

o n co

n o

tr"

K §

•0

ir*

•0

JJULL

VO VO U1

n A H o o

S3 g E »

A » n

A n M o

Smallwood, Essie

1-31-95

12-1-94

Maintenance MDTP Carpenter

Rutledge, Robert

Southeast Custodial Worker

6-6-94

Child Nutrition Kitchen Asst

Johnson, Rose

RETIREMENTS:

6-6-94

EFFECTIVE DATE

chi Id Nutrition Entry Kitchen Ass|t

ASSIGNMENT

Fulsom, Brenda

DISMISSALS:

NAME SCHEDULE/STEP/LANE

ANNUAL

SALARY

NAME

PERSONNEL TERMINATIONS

ASSIGNMENT

EFFECTIVE DATE SCHEDULE/STEP/LANE

ANNUAL

SALARY

o o 0 <+ p0 c: o*

o n co

H z o

K § ir*

z n r

90 O) O

•0 M

TiniT’

Z K

H §

» n

Collins, Lourdes

Child Nutrition Kitchen Asst

12-14-94

1-17-95

N U Classen Lie Prac Nurse

Uest, Marian

RETURN FROM LEAVI OF ABSENCE:

12-16-94

1-17-95

EFFECTIVE DATE

Southeast .5 Counselor Asst

Bodine Custodian

ASSIGNMENT

Torres, Gloria

STUDY:

Johnson, Ueldon

MEDICAL:

LEAVE OF ABSENCE:

NAME ANNUAL SCHEDULE/STEP/LANE

SALARY NAME

PERSONNEL LEAVES AND OTHER ASSIGNMENT EFFECTIVE DATE ANNUAL

SCHEPULE/STEP/LANE

SALARY

C 0 o*

o 0 o ft H-

O n 03

K 2 O

tr*

’ll K §

n r

•0 M

r\j

(ULUL

VO VO U1

n Ee H ss o o

» n

s H

22.

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

M-22 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED:

Harmon, Doris

Northeast High School Vocational Health Careers Teacher

Stephens, Elinor

Alternative Middle School Healthy Life Skills Teacher

12-16-94

Walker, Rhonda

Douglass High School Home Economics/ICE Teacher

1-20-95

12-16-94

SUPPORT;

Butler, Shannon

Putnam Heights Elementary School EDK Assistant

12-16-94

Cable, Lela

Pupil Transportation Busâ&#x2013; Driver

11-14-94

Cooper, Katherine

Pupil Transportation Bus Driver

12-5-94

Eminger, Cleta

HooveY Middle School Licensed Practical Nurse

12-16-94

Estrada, Alberto

Hillcrest Elementary School Bilingual Assistant

12-13-94

Herriman, Debra

Child Nutrition Services Kitchen Assistant

12-16-94

Mullendore, Christopher

Quail Creek Elementary School Class Size Assistant

12-16-94

Olandese, Alma

Child Nutrition Services Kitchen Assistant

12-8-94

Patterson, Leland

Pupil Transportation Bus Driver

10-19-94

Pierce, Martha

Stand Watie Elementary School Bilingual Assistant

1-13-95

Stempf, Margret

Child Nutrition Services Entry Kitchen Assistant

12-16-94

Stone, Steve

Pupil Transportation Bus Driver

11-28-94

-1

23.

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME SUPPORT

SITE/ASSIGNMENT

EFFECTIVE DATE

(continued):

Thephachanh, Sonkham

Asian American Student Services Bilingual Assistant

11-11-94

Wallace, Johnny

Jackson Middle School .5 Custodial Worker/Bus Driver

1-4-95

Williams, Stan

Pupil Transportation Bus Assistant

12-19-94

M-23

24.

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

M-24 NEW

BUSINESS

(NONE)

CITIZEN S'

COMMENTS

(NONE)

BOARD

M E M B E R Sâ&#x20AC;&#x2DC;

COMMENTS

Mr. Dempsey said he is happy that the issue of the resolution from the Oklahoma State School Boards Association regarding State Question 669 was not presented to the Board tonight for approval. He said if it had been he was ready, to vote against it. He hopes the issue does not come back to the Board. He said he is tired of the legislature playing games by funding schools through property taxes where only those who own property pay taxes to support the schools. The clearest indication the State can have to make the legislature get busy and do its job is to remove this excuse for them to say that this part of school funding needs to come from the local level. Mr. Dempsey said he was not at all sure that organizations that are funded with tax dollars should be involved in taking a stand one way or another on initiative petitions that are brought to the forefront by the people of the State. The people of Oklahoma have a right to vote on State Question 669 and in his personal opinion the OSSBA should not ask school boards to take a position on this issue.

Mrs. Terri Silver said OSSBA is holding a Law Institute on February 15, 1995. Policy and task force issues on student suspension will be addressed during this meeting. Also, she said it is not too soon to begin working toward the millage election on February 14 and the PTA's should be aware of when the millage election will be held. Regarding the comments made by Mr. Mike Allen during Citizens' Comments on grading scales, she said she would like to see that issue brought back before the Board, not only for the athletic playing field to be equal, but also academically for the colleges. From information given out, colleges look at the bottom line of how the grades read, not at the grading scale of the school. Mrs. Silver said the Board should look to providing the best for students. Mrs. Thelma R. Parks said the statement made by former President Harry S. Truman, "If you can't stand the heat, get out of the kitchen." She said it appears she has been in the kitchen for a long time, and is roasting. She said she can take the heat. She is concerned and a little disappointed at things she reads and has seen. She reminded people who are not aware of the fact of her sitting on the Board and voting for the naming of the school in the northeast quadrant, that there was a sitting President of the Board and an entire vocational center was named for that person; Foster Estes; Rogers Middle School was named for a sitting member of the Board; and Moon Middle School was named for a sitting member of the Board. She said she pan take all of the criticism because she did not ask anyone to name the school for her, nor did she ask anyone to vote for it. It takes the iiiajority of the votes to name a school, and she is deeply grateful to the members of the Board who saw fit to give her that recognition for the service that she has rendered to the district. Mrs. Parks said she is also writing a book and the title of the book is Shhh, I Have Something To Tell You. The book will encompass all of the activities that she has encountered in Oklahoma City and they have not always been pleasant. She has taken her strikes and somewhat of a beating, which is why she says her skin is tough. She hopes that she will bring credit to this district as she has tried to do for the 42 years that she has served the district. She said she appreciates the comments by the Board members about why this issue continues to be brought up. She said that does not really matter. Nothing was said in the paper about the 10 people who came down and spoke on her behalf for naming the school. None of the things that she has done to bring credit to this district is mentioned, it is always something negative that is mentioned. That does not please her, but she shall continue to do the things that she believes are in the bept interest of children, the employees, and this school district.

25,

MINUTES OF THE REGULAR MEETING OF JANUARY 9, 1995

M-25 BOARD MEMBERS' COMMENTS (Continued)

Mr. Ron Bogle said when Mike Allen came forward and talked about the grading scale he has never understood why students must make a 92 to make an "A" in the district and a 84 to make a "B", etc. There may be a very sound educational philosophy backing that up, but he is with Mrs. Silver in wanting to have the issue brought to the Board. ADJOURNMENT R. #151

There being no further business, the meeting adjourned at 9:10 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

inute Clerk

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the , 1995.

Board

Education

this

day

)

I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. / Witness my hand and seal of this School District this 62 day of _________ , 1995.

Clerk, O'klahomh City Board of Education

(SEAL)

ADJOURNMENT 9:10 P.M.

/. 26. MINUTES OF THE REGULAR MEETING OF JANUARY 17, 1995

M-1

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY

17, 1995, AT 7:00 P.M. PRESENT!

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

ORDER

CALL TO CRDER

Mr. Leo Hise called the meeting to order. Mrs. Thelma R. Parks gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

Roll Call established that a,ll seven present. INTRODUCTION

(7)

members of the Board were

VISITORS

(NONE) BOARD

MEMBER S'

BUSINESS/COMMENTS

BUSINESS Special Board Meeting (Legislative Issues): January 27, 1995

Approval for a special meeting of the Board for discussion of legislative issues with legislators representing various areas of the school district. Meeting to be held at 8:00 a.m. in the Media Center, Northwest Classen High School Building, 2801 N.W. 27, on Friday, January 27, 1995.

Wayne Dempsey Frank Kellert

MOTION: SECOND:

R. #152 APPROVE SPECIAL BOARD MEETING 1/27/95 LEGISLATIVE BREAKFAST

MOVE FOR APPROVAL OF ITEM 1 AS LISTED.

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

^7. MINUTES OF THE REGULAR MEETING OF JANUARY 17, 1995 H-2

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) DISCUSSION Hrs. Thelma R. Parks recommended that the annual legislative breakfast meetings be moved to various high schools throughout the district.

Dr. Betty G. Mason said she would be happy to look at placing this meeting at another high school. She said the reason Northwest Classen ligh School was chosen was because of adequate parking. ITEM 2 WAS PULLED FROM CONSIDERATION.

Special Board Meeting (Superintendent Search);

February 9, 1995

Approval to schedule a Special Board meeting for 11:30 a.m., Thursday, February 9, 1995, in the Board Conference Room, Administrative Building, 900 North Klein, Oklahoma City, Oklahoma, to discuss the superintendent search with Dr. Margaret Buvinger, Search Consultant. R. #153 / J, APPROVAL OF SPECIAL BOARD MEETING 2/9/95 SUPERINTENDENT SEARCH

Wayne Dempsey Frank Kellert

MOTION: SECOND:

4OVE FOR APPROVAL OF ITEM 1 AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

aye aye pass aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain.

aye aye aye

MOTION CARRIED 6 aye, 1 pass.

DISCUSSION

Board members talked about various dates and schedule conflicts. Mr. Darrel Shepard, Executive Director, Board Related Services, said that Dr. Buvinger had requested that all Board members be in attendance and not be held during a regularly scheduled Board meeting. .

First reading of recommended revisions to Board Policy DANGEROUS WEAPONS as listed on the following pages.

J-24:

DISCUSSION Mrs. Thelma R. Parks noted Page 3, EMPLOYEES, second paragraph which states "If a supervisor should find an employee is violation of this policy he/she shall immediately notify the Police Department." that this sentence does not make provisions for a supervisor that might have a weapon. She suggested additional language such as "If a supervisor or an employee should find an employee or supervisor...." She said the employees also need to be protected.

Mr. Wayne Dempsey said he felt there would be a problem with the word replicas" and also where it states "...any offensive weapon or object considered dangerous or capable of inflicting serious bodily harm." He said there was an incident in the past where a student took a Sega handheld plastic gun to school and was suspended for the re^t of the ternj. He said there needs to be some judgement particularly with respect to elementary children and what they may or may not be able to buy themselves in a store. He said it just did not make sense to him that the district would suspend children from school for carrying a big

28.

MINUTES OF THE REGULAR MEETING OF JANUARY 17, 1995 M-3

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

orange or blue replica of a firearm that is completely and purely plastic. Mr. Dempsey said he would not support or continue to support any policies that punishes children that may be a little over zealous and bring a dime store toy to school that could not hurt any one under any circumstances, much less be construed as a fire arm. Mr. Frank Kellert said he would agree with Mr. Dempsey in principle. He said sometimes we get so wrapped up in language that the intent is forgotten. Obviously, the intent is to have a safe environment for students and employees. He said Mr. Dempsey's example of an elementary student that is clearly not creating a danger to fellow classmates shows the need for having appropriate discretion for such a situation and still having language in a Board policy that has teeth.

Mrs. Thelma R. Parks said when the weapons policy came up, she was the one who asked about a little kindergarten or first grader coming to school with a gun. She said another Board member said that would not happen, but it was less than a month when an elementary student actually came to school with a gun. She said it is her understanding that the gun was aimed and fired in the school hallway. She said if a policy is modified for younger students, then the policy is open for students to bring guns or gun replicas to school. She said if a rule is made, then that rule should be followed. If a younger student should buy a toy gun, then that student should be reminded that those are not to be brought into the school. Mrs. Parks said there would be problems if the younger students are allowed to bring toys. Mr. Dempsey emphasized that his concern is with replicas and imitations and not with weapons. No child should bring a weapon to school. However, in reading the language in this policy one of the most dangerous weapons is a compass used in geometry classes. A compass can certainly inflict bodily harm, much more than an all plastic pistol that some kid may take to school to show their friends. He said he felt it was ridiculous to treat them the same.

Mrs. Parks said it was obvious.the policy needed further work. She said she was convinced when modifications are made on a Board policy there could be problems encountered. She said she did not have a problem with staff looking at the policy and bringing forth another kind of language that would not affect the younger students. Mr. Frank Kellert said in the hands of a student who intends to do harm to another student, a lot of things can become weapons. He suggested consideration be given to the consequences of what happens to a student who uses an object that becomes a weapon against another student. In another school district, students keep identification tags on large safety pins. Sometimes those safety pins are found very carefully placed in the palm so only the point sticks out and are used on other students in passing. If language is going to written that says a safety pin is a weapon, the language can be taken to various levels of being ridiculous. Mr. Kellert said he would like to see the Board focus on what happens to a student who uses an object to harm another student not whether someone brings an Nintendo toy to school. He said the Board should keep focused on the intent of the policy and not become too wrapped up in the minor issues that end up getting blown out of proportion when hearings take place. Mr. Tom Yeargain asked if the policy would mean the same if the language such as "dangerous weapons include any offensive weapon or object considered dangerous or capable of inflicting danger or serious bodily harm" were used. He said many things can become a dangerous weapon that would not be listed in the policy. He said a lot of text in the policy needs to be reduced.

Mr. Kellert suggested looking at the policy in two ways. There are certain things not wanted in the schools, which all would agree on. The second part is what happens when a student creates a weapon from essentially the environment or something that would otherwise be

.z/

29.

MINUTES OF THE REGULAR MEETING OF JANUARY 17, 1995

:M-4

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) harmless and uses that against another student. He said a line could be reasonably be drawn against a student who picks something up or grabs something out of a pocket. He said the consequences of using "a weapon" against another student should perhaps be another level which the Board should look at.

Mr. Leo Hise said he was a strong advocate of Board policies being very general and the Superintendent having regulations which define weapons and define the actions necessary for the district to take. He said to get to the point of the issue, the Board would need to look at regulations. That is basically what the schools operate under day-today, The policies are very general. He said maybe there needs to be a general policy and a regulation which encompasses the policy to explain the background and what is necessary to protect the employees and children. Dr. Betty G. Mason said notes have been taken on the suggestions made by the Board and staff will work to bring back a policy with different language. Board Policy J-43: GUN-FREE SCHOOLS

First reading of recommended new Board Policy J-43: SCHOOLS as listed on the following pages.

GUN-FREE

DISCUSSION Mrs. Parks asked if the district had classes for archery.

Dr. Mason said there was a time when the district did offer archery, but presently that is not offered. Regarding the third paragraph of the second page, Mrs. Parks expressed concern over the language "... on a case-by-case basis" for determining what is considered a gun-free school by a designee. She said if a rule or policy was going to be made it should be substantial enough that loop-holes cannot be found. If there would be an evidentiary hearing the Board could at one hearing hear that this was determined by some one that this was not a serious weapon, but then with a similar hearing someone could say, this was a^ serious weapon. She said she had a problem with having one person make a determination as to whether the situation should be modified or whether a situation was serious or dangerous.

30.

MINUTES OF THE REGULAR MEETING OF JANUARY 17, 1995

= M-5

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

DANGEROUS WEAPONS

The Board

recognizes

and

students

staff.

its

responsibility for the safety of the

Therefore,

the

Board

prohibits

the

possession and/or the carrying of dangerous weapons or replicas by students,

employees, or others either in a vehicle or about

the person while on district property,

activity, or on a school bus.

dagger,

b.b.

guns,

school

sponsored

include-*- all

weapons listed in Regulation J-24-RI or any object which is considered dangerous or capable of inflicting serious bodily harm.

Dangerous weapons also include all instruments which could not be considered dangerous weapons when used in the manner Intended by the manufacturer, but which ar.e used by an employee or student in

a way which is dangerous or capable of inflicting serious bodily

automatic sf eeia-i-au-t-omatic weapons >- g-if-les-;- shotguns,- any

harm. p-i stole

rovolvor,

firearm,'

dagger,

spring t-ypo k-n-ife,

gunS"/

b.-b-.

bowio

knideT-

swo-rd,

peHet dirk

guns

knifo,

aay

i.m-itat-ien

owitchblado

k-n-ife-,-

and knifo having a blade whic-b epeas

automatieall-y by band prossuro applied be. a babbea-r opring-r er

abher dovico in bbe handle ef bhe knifoy maftually eperated poekebkfli-vos,

boxknivos,

utility er eeeubiag bype knivoS',' ommunitien

elipe far autematie weapons,- blaekjaek - leaded eane-r billy hand

eha-in,

metal- knuckles,

eensidored

harm-;-

dangerous

pipes ,■ er aay edfensive weapon er obj oet

eapable

iaf-licting

serious

bodily

Pel ice will be allowed be carry weapens in bhe performanee

ef-bheir -duties .■

* 1 of 3

96.

MINUTES OF THE REGULAR MEETING OP FEBRUARY 6, 1995

W-5 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

STUDENTS If a teacher or other school employee should find a student in

possession of a dangerous weapon, he/she shall immediately secure the safety of the other students and notify the principal or the

appropriate supervisor.

The

confiscated.

If safety permits, the weapon should be

principal

appropriate

supervisor

shall

notify the Police Department.

(grades 6 through 12)

Secondary

school students 4* violation ef

th4s policy found in possession of dangerous weapons other than

firearms

shall

J-15-R4.

The facts surrounding the misconduct,

given

long-term

suspensions

defined

as determined at

the evidentiary hearing, will determine the length of the suspen-

The long-term suspension must follow a hearing and

sion period.

review in the same manner as a long-term suspension for any other offense as delineated in J-15-R4.

Secondary students found

possession

disciplined

firearms

prescribed in Policy J-43,

Elementary

shall

the

manner

"Gun-Free Schools".

(grades K through 5)

school students in violation ef

this policy found in possession of dangerous weapons other than firearms

are

subject

short-term

suspensions

or a long-term

suspensions as determined at the evidentiary hearing.

Elementary

students found in possession of firearms shall be disciplined in the manner prescribed in Policy J-43,

"Gun-Free Schools".

2 of 3 (J-24)

97.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6; 1995

M-6 BOikRD MEMBERS' BUSINESS/COMMENTS (Continued)

student

ftfiy

possession

without

Students

dangerous

weapons

suspended

disabilities

shall

not

eligible

for

placement at the alternative middle school, the alternative high

school, or transfer to another Oklahoma City Public School site.

Students with disabilities will be disciplined in accordance with

the

Individuals

With

Disabilities

Act

Section

and

504

the

Rehabilitation Act if any such students are determined to be in violation of this policy.

EMPLOYEES Employees found in violation of this policy shall be subject to disciplinary

action

will

action, be

including accordance

appropriate negotiated

All

termination.

with

agreement.

Board

G-31

policy

Disciplinary

disciplinary

and

the

action will be

independent of any resultant criminal proceeding.

ÂŤ

PupoEvloor

employee

should

violation

find

â&#x20AC;˘'V of this

any

policy

employee he/she

finds

shall

another

immediately

notify the Police Department. DISPOSITION OF CONFISCATED WEAPONS All

confiscated

weapons

will

turned

over

the

Police

Department.

3 of 3 (J-24)

98.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

M-7

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

1-30-95 OKLAHOMA CITY PUBLIC SCHOOLS

A-6

J-43

POLICY:

900 NORTH KLEIN. OKIAHOMA CITY, OK 7.3106

"Establishing Excellence"

ADOPTED:

REVISED:

GUN-FREE SCHOOLS It is the policy of this school district to comply fully with the

Gun-Free Schools Act. Any

student

this

school

district

who

uses

possesses

firearm at school, at any school-sponsored event, or in or upon any

transportation or

including school

school property

school-

sponsored transportation will be removed from school for not less than one full calendar year.

Firearms

are

defined

Title

the

United

States

Code,

Section 921, as: A.

Any weapon

(including a starter gun)

which will

designed to or may readily be converted to expel a pro-

jectile by the action of an explosive; B.

the frame or receiver of any such weapon;

any firearm muffler or firearm silencer; or

any destructive device including any explosive,

incen-

diary or poison gas, bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an

explosive

incendiary

charge

than

one-

quarter ounce, mine or any device similar to the above. Such firearm or weapon will be confiscated arid, released only to proper legal authorities.

1 of 2

99.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

H-8

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Students with disabilities are subject to this policy and will be disciplined in accordance with the Individuals with Disabilities Act and Section 504 of the Rehabilitation Act if any such stu-

dents are determined to be in violation of this policy. An

exception

ticipating

policy

this

authorized

may

for

made

extracurricular

students

par-

team

activity

involving the use of firearms or archery equipment. The supo-rintondont

doslgnee may modify hhe provisions ef this

policy eft ft caso by case basis.

Howovor," ftfty substantia-1 modifi-

cation mus-e fee roportod fee fefee Board ef Education ftfe Ifeft next meeting—

The

provisions

requirements

of this

outlined

policy in

are

Policy

subject J-15,

the due

"Student

process

Conduct

and

Discipline".

Legal Reference:

18 U.S.C. §921 2 of 2 (J-43) (NEW)

100.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

M-9 BOARD MEMBERS' COMMENTS

Mr. Wayne Dempsey said he had an opportunity to attend a part of the All-City Swim Meet held at Oklahoma City Community College last Friday and Saturday. He said the district teams excelled and the meet was very well managed. He said more attention should be given to other sport activities such as swimming. He also said he is beginning his fourth year of serving on the Board. As he reflects on the things the Board has done for the last three years and with another year in process, he believes there is a lot that needs to be done. He said this next year should be the year of the child and the year of accountability. Basically, he is very proud of the things the Board has been able to accomplish, but there are areas where the Board is totally lacking in providing the kinds of service the children of Oklahoma City need. He said it is incumbent upon him to speak to those things and to say clearly to the Superintendent, staff, and community that he believes it is time for accountability and for some things to be done differently. The Board, Superintendent, and administrative staff should insure that the maintenance and repair services that are provided to the district are meeting the needs of children. He said he cannot accept starting projects in August, repairing bathrooms, putting in sewer lines, or stopping sewage from backing up in cafeterias, and finding that some of those same problems still exist in some of the same buildings. He said he hopes the Superintendent and staff will determine some ways for accountability, for the services the district is paying for so the children and the taxpayers receive the services they should have. He said every week he will be making comments about this, until the Board decides there is a maintenance effort that is responsive to the children of Oklahoma City by whatever means are necessary. Mrs. Thelma R. Parks apologized to Mr. Jim Purdy, patron, for what she was going to say. She said meeting after meeting the Board is given reports which are in her opinion, and based upon the information she has received, are inaccurate. She said she reads a report that makes one statement, then when she checks on the information it has not been done and this leads her to believe that if one report is inaccurate there may be other reports that are also inaccurate. She said the district should be as fair and honest to the constituents and citizens as possible and She said she is not going to.sit on this Board, and say that this is okay. A lot of times she knows things are different, but she does not say anything because she has felt this was not the place. Mrs. Parks said that is what she was referring to when she apologized to Mr. Purdy. She said she has been criticized for making statements and many times they have been distorted and are not exactly what she has said. When she works with a staff and asks for information and that information does not come to her in a proper manner, then she as a Board member is concerned. She said she is sorry to say that few projects from the Bond issue passed in October of 1993, go in District 5. She has talked about the Bio-Med Program at Northeast High School, which was to have been completed in September, and she realizes that was not a part of the Bond issue, but it was a commitment. To this day, that commitment has not been fulfilled. She receives questions from parents and patrons in District 5 about when they will get their fair share. That fair share has not come. She said there was a group of people in the back of the auditorium tonight who probably have a concern, and it probably has to do with one of the areas she is talking about. Parents call her about transportation, buildings, and what has not been done. She cannot always give them an answer about why it has not been done. Mrs. Parks said she wanted it made very clear this is not a reflection on Dr. Jack Isch, Executive Director, Management Operations. She visited four schools today and was over-whelmed because she had received a paper that listed all of the things that were completed, things in the process of being completed, and things that needed to be completed. She said not a one was done. She said she was tired of what was going on. She said she hoped the district would fulfill the commitments they have made to the patrons. It is owed to the students and parents because the safeplace environment where learning can take place is just not there. Time and again she has requested these things and she plans to have a list and to read off one-by-one what has not been done, what should be done, and what needs to be done based upon the Bond issue and commitments.

BOARD MEMBERS' COMMENTS

101.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

H-10 BOARD MEMBERS' COMMENTS (Continued) BOARD MEMBERS' COMMENTS

Mr. Tom Yeargain said he also visited four schools today. Southeast High School is 90% complete; Capitol Hill High Schoolis just getting started; and other schools are anxious to have their projects started. He said there was one thing that disturbed him. When he visited Capitol Hill, he noticed someone had torn down gates, fences, and posts with a four-wheel drive vehicle. He said he was not accusing Service Center personnel. He asked that Dr. Isch have his staff investigate. He also commented about the Science Fair at Bodine Elementary School where five Board members were in attendance two weeks ago. He said he was impressed with the students' ingenuity.

Mr. Ron Bogle said he was in Washington, D.C. last week on business apart from the district, and had the opportunity to attend a small meeting with the Speaker, Newt Gingrich. Mr. Bogle said the Speaker talked about public education and the problems he feels are occurring. Speaker Gingrich said "It is time to try and find new ways to educate our children, especially in the urban schools. We need to be talking about charter schools, vouchers, choice, all of the great ideas that are out there and need not fight these changes." Mr. Bogle said given some of the conversations the Board has had recently, he thought that was an interesting message. Speaker Gingrich also said "We must demand in public education that we justify every dollar spent and show how it is helping educate our youngsters." Mr. Bogle said if the district chooses to dig in their heels to protect their status quo, they will be fighting a real battle. We should be a part of talking about positive change in public education. He also said he had heard reports in the community and elsewhere recently that there may be some movement on the part of rural schools to extract from the House Bill 1017 regulations, those issues dealing with education and the arts. Mr. Bogle said he was hopeful this district will take a strong and positive position to support the arts in education and to be an advocate. He said the district had an authentic and genuine commitment to the arts. Mr. Leo Hise said the Board has many challenges to deal with each day and all comments are appreciated. He wished the district had the money to remedy things immediately, but the Board is dealing with a very tight budget and limited resources. The Board has the responsibility to continue to work to improve education in the public schpols and certainly in most cases the Board is meeting the challenge,; Public education is one of the essential ingredients of a free nation, America as a whole has the best public education system.in the world and is the only country with a "public" education where all children can receive an opportunity to be successful in life. Mrs. Parks personally extended her thanks to the Oklahoma Legislators who attended the Legislative Breakfast on January 27, 1995. She thanked Ms. Vickie White-Rankin, Legislative Liaison, for her preparation for the meeting; Mr. Warren Gardner, Principal, Moon Middle School, for hosting the event; district staff who made those in attendance comfortable; the staff members who made presentations; and Legislators and Board members for working together.

Mr. Hise said it was during Mrs. Parks tenure as Board President that the Legislative Breakfast was started. He noted that Senator Ed Long, Chair, Senate Education Committee, was in attendance at the meeting. CITIZENS CITIZENS' COMMENTS

COMMENTS

Bill Shehorne, Principal, Hayes Elementary School, representing the American Federation of School Administrators, talked about the amount of the doctoral supplement paid to principals.

David Gray, President, AFT Local 4574, talked about the actual costs of contract services for custodial services.

Cindy Brown, President, OEA-OKC, talked about her attendance at a hearing for House Bill 2246 regarding staff development and her visit on Friday to Green Pastures Elementary School.

Larry Jones, BTH Mechanical, commented about the energy management system being analyzed.

/ â&#x20AC;˘

102.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

M-U LEGAL

REPORT

LEGAL REPCRT

Mr. Cleeta John Rogers, General Counsel, said a written legal report had been provided to Board members.

TREASURER

REPORT

TREASUEIER'S REPCRT

SUPERINTENDENT ' S

REPORT

Citizens' Comments

SUPERINTENDENT'S REPCRT

Jim Purdy, patron, talked about the proposed 1995-1996 curriculum and presented the Board with some options to consider.

Mr. Leo Hise told Mr. Purdy that the Board appreciated his input to the Oklahoma City Public School system. He said Mr. Purdy's children have proven that the system is good if the students' utilize it properly.

Mrs. Thelma R. Parks said the Board knows that Mr. Purdy supports Oklahoma City Public Schools in a very positive way. When she made her comments earlier, she was apologizing to him because he always says comments should be positive.

Presentation; Guide

1995-1996 Middle School And High School Curriculum

Presentation of District's Middle School and High School Curriculum Guide for 1995-96. (For action February 27, 1995 in accordance with Board Policy 1-08; HIGH SCHOOL CURRICULUM ADOPTION.)

Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, presented a summary of substantive changes in the course guide. He noted that the course materials for the special magnet programs at Classen School of Advanced Studies and the technology classes at Southeast High School are absent from the materials presented to the Board tonight. Those recommendations will be brought back to the Board within a month. Dr. Sconzo expressed appreciation to Dr. Hawthorne Faison, Director, Curriculum Services, his staff, and parents who served on the curriculum committee, for their efforts.

Mr. Leo Hise recommended that Board members look at the curriculum guide carefully and obtain information on any questions they might have. Dr. Betty G. Mason, Superintendent, urged Board members to call either Drs. Sconzo or Faison with their questions prior to the February 27 meeting.

Mr. Frank Kellert said on Pages 18 through 20, there was consistent striking out of language "AP examinations are required." He had thought it had been established that test taking was not optional and was to be a part of the class. He asked how that related to the language being stricken. Dr. Faison said his department also believes that if students are going to spend time in the course, they should go in with the expectation of taking the advanced placement exam. He said there has been a lot of discussion regarding that topic during committee meetings. Dr. Faison said there was replacement language which attempts clarification. Mrs. Thelma R. Parks said last year a number of AP tests were ordered for Advanced Placement. She asked if those tests were administered at the beginning of this school year to classify students.

1995-96 MIDDLE SCHOOL & HIGH SCHOOL CURRICULUM GUIDE

103.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

H-12 SUPERINTENDENT'S REPORT (Continued) Dr. Faison said the tests were administered during the time specified by the College Board. -—■

Mrs. Parks asked what percentage of district students took the AP test?

Dr. Faison said he would provide the answer at a later. Mr. Leo Hise asked if Mr. Jim Purdy was on the curriculum committee that included parents and staff? Dr. Faison said Mr. Purdy was a member of the committee. Dr. Mason said the report that Mrs. Parks addressed was available and would be given to the Board.

Mr. Tom Yeargain said he noticed that the curriculum lacked any Native American studies which he felt should be included. The Native Americans in his and other Board districts have expressed concern about losing their history. Dr. Mason said that would be looked at and brought back to the Board at a later date.

Mrs. Parks noted that there was not a Black studies program, multicultural program.

but a

Mr. Yeargain said Black studies were listed under the multicultural course. Mr. Hise said there was a multicultural study program being 4®velopod incorporating all ethnic groups. Also, the district has the JohnsonO'Malley program that could be involved in the development of a Native American study program. Mr. Wayne Dempsey asked that staff respond at a later date regarding the Bio-Med Program at Northeast and Dr. Mason's cover letter about the substantive changes in curriculum. He said he did not notice any information with respect to looking at other programs that offer Bipr Medical curriculums from across the country to put the district in line with other institutions. He said if that has taken place, he would like to see a list of places contacted'. Also, comparison programs in visual and performing arts. He said a group recently went to Kansas City to visit a visual and performing arts school. He asked if anything was done in this curriculum to implement some of the same concepts from other successful programs. He would like to have that highlighted in his curriculum information. Additionally, any specialty programs where there have been comparative information gathered trying to improve the district programs. Dr. Mason said notes had been taken on the comments and requests made by the Board. Responses will be brought back to the Board during the last Board meeting in February.

Resolution;

Sites As Magnet School Grant Application Schools

Approval of the following revised resolution designating the listed sites as Magnet School Grant Application Schools. (As shown on the following page.) . #172

’PROVAL OF ^SOLUTION; \GNET SCEKIOL JANT APPLICATION ZHOOLS

MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF THE RESOLUTION DESIGNATING SITES AS MAGNET SCHOOL GRANT APPLICATION SCHOOLS. ROLL CALL

Mr. Mr. Mr.

Bogle, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mr. Kellert, Mrs. Parks, Mr. Hise,

aye aye aye

104.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

M-13 SUPERINTENDENT'S REPORT (Continued)

Discussion Dr. Betty G. Mason, Superintendent, said the Board had previously approved a resolution for a Grant Application for Magnet Schools. It was later discovered through Washington that the resolution would need revision. The resolution tonight contains the recommended revisions. She said Dr. Guy Sconzo, Assistant Superintendent, Educational Services, and Dr. Belinda Biscoe, Magnet Consultant, were available to answer questions about the resolution.

Dr. Sconzo said the impetus for the revised resolution was two-fold. Site locations were changed to not include Classen School of Advanced Studies, Southeast High School, Cleveland Elementary School, and Nichols Hills Elementary School as those schools were as racially balanced as they could be and therefore would not qualify for magnet school assistance. Also, there have been some word changes in the resolution specifically related to having legal counsel review the contents of the resolution.

Mr. Leo Hise said not only the district's legal counsel but the attorneys of record for the Dowell vs Oklahoma City Supreme Court case have been involved in insuring the resolution meets the guidelines. He said Dr. Biscoe has made three revisions to the resolution. For the record, Mr. Wayne Dempsey said he wanted to state there are some tremendous opportunities being missed to "improve the racial composition in schools that have large concentrations of minority students." There should be some creative things done with U. S. Grant High School in southwest Oklahoma City. He said it seems to him what is being done is a one-way street and it is very unfortunate to not look at opportunities to also expand the racial composition by taking kids out of east side communities and north communities and trying to entice them to an area where we clearly know that we do not have a good racial balance and that is at Grant High School.

Dr. Sconzo said Mr. Dempsey is quite right. But there are essentially two reasons why Grant was not being recommended as a part of the list. Foremost has to do with the specific language of this resolution; focusing on schools with large concentrations of minority students. That particular language comes as model language from the U. S. Department of Education. When Grant is looked at in the context of this language. Grant would be an example of a large concentration of majority students. Secondly, the other criterion applied were schools where some transfer students could be accepted. Not that there was classrooms sitting around, but there was space to accept more students, and Grant did not meet that criterion. Grant is in a situation where teachers are traveling, not all teachers have their own rooms. Mr. Dempsey said he was not trying to pick on U. S. Grant High School. He stated with respect to this school district, he is not sure what the definition of minority students would be. He said he thinks this is a majority/minority district. Secondly, he has never quite understood why Grant High School which is so overcrowded when less than two miles away, Capitol Hill High School is half empty. He said maybe some time in the future we could accommodate a large magnet in south Oklahoma City. Mr. Tom Yeargain said this is backwards to his thinking of integrating a school, since it seems the district is returning to "busing." He also asked why Star Spencer and Douglass High Schools were not on the list. Dr. Sconzo said this is entirely a voluntarily participative kind of program. Its focus is around providing choices and opportunities for people to choose from attending their attendance area school or being considered to attend one of the magnet schools. Regarding Star Spencer High School, Dr. Sconzo said legal counsel, both internal and external who worked on the desegregation issue, pointed out that historically the

105.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

M-14 SUPERINTENDENT'S REPORT (Continued) entire Spencer area was not a part of the desegregation effort in Oklahoma City. For consistency in that regard, andbasedupon the advice of legal counsel, it was recommended that the Spencer area not be a part of the Federal magnet school assistance application. He said Dr. Mason has already directed months ago that a recommendation for magnet programs for the Spencer area will be brought to the Board, but not supported by Federal dollars. Regarding Douglass High School, Dr. Sconzo said it would be the next high school where they would apply for Federal support. Northeast High School was chosen because of the BioMed program that is already in place. John Marshall High School, in addition to majority/minority student concern, was chosen because of geographical representation.

Mr. Yeargain asked why the new Christa McAuliffe Elementary School was listed?

Dr. Sconzo said both the McAuliffe and Parks Elementary Schools are in majority/minority attendance areas. They are ideal in terms of establishing them with magnet programs and having an entire school year (1995-1996) to plan for the opening of those schools. Part of the application will include grant support to assist in the planning. Mr. Yeargain said the report looked good, but even after the explanation it still seemed like the district is moving backward 20 years. He asked what will be done for grants at Southeast High School and Classen Schopl of Advanced Studies? , : [ Dr. Sconzo said those two schools will not be covered under Federal grants. Southeast, Classen, Cleveland, and Nichols Hills will continue to be supported with general funds. > Dr. Mason requested that Dr. Belinda Biscoe share with the Board the reasons for excluding Classen and Southeast.

Regarding Grant High School, Dr. Biscoe said she and Dr. Sconzo met with John Fink, Research Department, to look at data on which to,base the decisions. Contrary to what most people believe. Grant High School has approximately 56.7% white students, the remainder of the student population are comprised of other racial groups (Black, Native Americarx, and Hispanic) which gives the school almost a 50/50 ratio of majority/minority.

Mr. Yeargain asked if it was being suggested to have only one magnet school in each district. Dr. Biscoe said when the data was reviewed, the recommendations were based on looking at the schools that seem to be tilting more in one racial direction. For example, Eisenhower and John Marshall are moving toward majority African American student populations. The schools that had a higher percentage of one racial group as compared to another were the schools that were targeted.

Mr. Yeargain said he still could not understand why Southeast and Classen, the two original magnet schools, could not qualify for a Federal grant. Dr. Biscoe said it resulted from talking with Mr. Steve Brpckhouse, Director of Magnet Schools, Washington, D.C. One of the reasons Southeast and Classen were recommended for removal from the magnet school sites, is that there is a good racial mix at those schools. One of the primary purposes of magnet school money is to use an; enriched curriculum to attract students across racial groups to a particular school. Regarding Star Spencer, Dr. Biscoe said she was very involved with the neighborhood school plan that the Board adopted several years ago and the reason none of the schools in the Spencer area were included in the magnet application was early in 1972 when the Oklahoma City Public Schools desegregated, the Federal courts decided that the Spencer area would be exempt from the desegregation plan because those schools are geographically remote. Because of their remoteness the busing costs of trying to send students across town would be prohibitive. ,The same would probably happen in terms of making one of those schools a magnet site. It would be difficult to even attract students due to the remote geographical location.

106.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

H-15 SUPERINTENDENT'S REPORT (Continued)

Dr. Biscoe said another way to look at this, is if the district is successful in getting magnet school money, it could free up general fund monies and if the district decided to do some enhanced curriculum issues in the Spencer area, technically the monies the district are able to bring in from the Federal government might allow doing creative things at schools that are not technically defined as magnet schools. Mr. Yeargain asked if the district would still be able to obtain the Hands-On Grants?

Dr. Biscoe said the State of Oklahoma has never had a school district receive magnet school monies. In her opinion, that is a plus for this district, but it doesn't mean the district will receive magnet funds. The Federal government is looking at funding about 50 to 60 magnet school programs during the next funding cycle. If you look at it technically, it would seem maybe one district in every state could potentially be funded. That may or may not happen. In larger states such as California and New York, three to five districts could get funding at one time. The competition for these monies is very keen. Mr. Yeargain said he did not want to see Classen and Southeast struggle. Those schools are not allowed a lot of things the regular high schools are.

Dr. Biscoe said his point is well taken. She said she does not want to give false hopes or give the impression that there are easy solutions to these questions. When she talked with Mr. Brockhouse and shared the racial configuration at Southeast and Classen, it was clear from that discussion that those schools would not be the best schools to submit in trying to get the competitive dollars. What would be asked is why are these schools listed when there are other schools in the district that are much more racially unbalanced? She said in the last funding cycle, the average range of grant awards was in the range of $300,000 to $3.6 Million per school district. The maximum amount any school district can receive is $4 Million per year for three years. The Federal regulations have changed and the government negotiates the whole three year contract or grant award in year one. Theoretically, the district could apply for up to $12 Million over a period of three years. That is not a lot of money in the long run, but could free about $4 Million of general fund money a year for three years allowing the district to do some other things at Southeast or Classen if the Board decided to make those kind of changes. Dr. Biscoe said Southeast and Classen schools would be used in the application as examples to demonstrate the district can successfully achieve balanced magnet schools.

Mr. Ron Bogle asked about the amount of grant dollars the district was applying for.

Dr. Biscoe said that had not been decided. They are waiting for the Board to approve the list of schools. Once the list is approved, the goal is to get planning teams together at each school to determine the curriculum, and types of programs. A lot of factors will enter into the actual cost. Dr. Biscoe said the district could apply anywhere from $300,000 to $4 Million a year. Mr. Bogle said the Board has been given a couple of scenarios of what happens if the district is granted the monies and how there might be extra money to distribute to other schools. He asked the Superintendent of the implications for the district and the budget for next year if the magnet schools monies are not granted. Dr. Mason said if the district is not granted magnet funds, we will be serving schools much the same as we are this school year. She said it had been hoped there would be magnet funds for Classen and Southeast but that will not be possible. The implication on the budget will be that as the budget is developed, we will look at the cost factor for those schools as well as all other schools in the district. We will not try to move ahead with any magnet schools in next year's budget if the funds are not granted.

107.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

H-16 SUPERINTENDENT'S REPORT (Continued)

Mr. Bogle said as he understands it, there are no negative implications to the district regarding its status quo if magnetâ&#x20AC;&#x201D;funds are not received. Dr. Mason said as the budget is being developed for 1995-1996 it is going to be just as crucial as this year. To that extent, budget costs will be a great consideration. While losing the grant will not be a hardship to the budget. Dr. Mason said she did not want to leave the impression that there will not be a struggle with the budget. Dr. Biscoe added that in year one magnet school monies allow the usage of 50% of the dollars that are applied for in planning. She said it is her understanding that the Thelma R. Parks Elementary and the Christa McAuliffe Elementary Schools will not be opened until the subsequent school year. Dollars can be used to plan what the district wants to do regarding those schools. During the second year 15% of the dollars can be used for planning and in year three, 10% of the dollars can be used for planning. In the past you could not pay for the salaries of noncertified personnel. Now you can pay the salaries of noncertified people who are supervised by certified personnel; a lot of creative things can be looked at in terms of additional incentives to increase the chances that other students will want to attend these schools. Dr. Mason said we must always remember that Federal dollars always have regulations and guidelines. If the district is successful, those dollars will have to be used just as they are dictated by the Federal office. Federal dollars also always free up other monies in the school district to do other things. That is the part for which we are hopeful. If we can get that kind of money into the district, it would help in many ways.

Mrs. Thelma R. grant?

Parks asked when is the deadline

for submitting the

Dr. Biscoe said she is on the mailing list to receive , the new At this point, the regulations as soon as they are published. government is projecting that the final application will not be dus before the beginning of April. Dr. Biscoe said she is recommending that the district go ahead with the planning and get everything in place. Whatever new changes come out when the final regulations are received, adaptions can easily be made to'the application. One change that will impact this district in a positive way is that initially the Federal government was requiring that every state have their state goals for the year 2000 in place, but that requirement has been eliminated. The reality is, 47 states including Oklahoma do not have their state goals in place. The application however will have to address how the state goals will dove tail once those goals are in place.

Mrs. Parks asked about the turn-around time be if the applications ate due in April? Dr. Biscoe said in her general experience with Washington, they request responses back within 60 to 90 days. Mr. Brockhouse's goal is to let districts know by July if they are funded.

Mr. Frank Kellert said a couple of issues were discussed prior to engaging the services of Dr. Biscoe. One of those had to do with the way the schools will be filled. The phrase "attendance by lottery" was used. He asked if that was still a component, or is it a condition upon which you either improve your chances or perhaps eliminate your changes? Dr. Biscoe said you must use a lottery system or some other systein. When she talked with Mr. Brockhouse she did indicate to him there are some schools where there will probably be a strong push to maintain most of the attendance area in those schools. The district does have the option of doing magnets in certain grades which would allow for the gradual movement of students into a school. The main issue with magnets unlike what was done at Classen is you cannot base who attends that school strictly on academic criteria. The goal is to use this enriched curriculum to attract students across racial and ethnic lines.

108.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995 M-17

SUPERINTENDENT'S REPORT (Continued)

For example, Mr. Kellert said in looking at John Marshall, we are not talking about throwing the entire attendance pattern open, but just for the magnet program of that school. He asked how the expansion would work in an existing program by using a lottery system for attendance. Dr. Biscoe said there are some creative things that can be looked at. There are different types of magnets; whole school magnets and magnets within a school. The Bio-Med program at Northeast would be considered a magnet within a school. Dr. Biscoe said her recommendation would be to look at creating more ancillary components to the Bio-Med program that would pull in students that might be interested in those areas.

Mr. Kellert asked if the expansion of the magnet program at Northeast might have to do with some less rigorous components academically?

Dr. Biscoe said that would be a thought. For example, physical therapy or other kinds of areas might be of interest for students that are not included in the Bio-Medical program. She said expanding the concept of the Bio-Med program might enhance the opportunities to bring in other students. Regarding the two new elementary schools, Mr. Kellert asked if there was a capacity for transfer students coming in. Was there a designated number of openings for transfer students? Dr. Mason students.

said

there

are

100

slots

both

schools

for

transfer

Mr. Kellert asked if we would be confining this issue of attendance by lottery to those available slots. Dr. Mason said the Board had previously approved attendance boundaries for both of those schools and that issue has not been brought back to the Board. Dr. Sconzo said the lottery would only apply to 100 additional students who would request a transfer into those two schools. One of the other interesting changes about the magnet school funding regulations has to do with accepting 100 students from outside of the Board approved attendance area by lottery. It. is now proper to use the Federal magnet school funds supporting the foreign language and computer program at the Thelma R. Parks Elementary School for example, to the benefit of all the attendance area children as well. Heretofore, that was not the case. Previously, the funds could only be used to support the program that served the children transferring in.

Mr. Kellert said he had specifically requested that the Board receive something from the Federal office relating to the official position in document form, that school districts which have been declared unitary by the courts are not precluded from eligibility for Federal voluntary magnet funds. Dr. Biscoe said the regulations already address that. "It is in the best interest of the Federal government to continue the Federal government's support of school districts implementing court ordered desegregation plans and school districts seeking to foster meaningful interaction among students of different racial and ethical backgrounds beginning at the earliest stage of such student's education." She will contact Mr. Brockhouse to get the court order issue addressed specifically in writing.

Mr. Kellert said the point is that the district shall not jeopardize anything in terms of any potential future litigation by the way the district applies for this money. Mrs. Parks asked if the Board could change language that Dr. Biscoe had just read?

109.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

H-18 SUPERINTENDENT'S REPORT (Continued) Dr. Biscoe said when these regulations come up for reauthorization through Congress, citizens do have the right to write to the Federal Congress or the Secretary of the U. S. Department of Education to give input into any changes.

Dr. Mason said the subject of the resolution had been reviewed by Dr. Biscoe with Mr. Brockhouse. Wording in the resolution has been changed and both legal offices have reviewed the resolution.

Mr. Yeargain said only three high schools have attendance boundaries, the rest do not have boundaries because they are magnet schools. He asked if the magnet schools were going to have attendance boundaries. Dr. Biscoe said it is her understanding that the district wants the attendance to be district-wide.

Dr. Mason said these high schools will have their attendance boundaries, but they will also have ample space to draw others into the school. COMMENTS Dr. Mason said earlier tonight. Board members saw several curriculii^ supervisors in the audience. Those are people sent to school ^ites froip the Central Office due to budget reasons. Dr. Mason said while they are at the school sites, they have been loyal and diligent in working with the Central Office to develop the curriculum. They were here tonight to respond to questions Board members might have had. Dr. Mason said she wanted the record to show that these persons have shown exemplary support to the district as we have worked through this crisis time and regrets they left before she had a chance to say this.

I â&#x2013; -

110.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

H-19 SUPERINTENDENT'S REPORT (Continued)

RESOLUTION FOR MAGNET CHOICE PLAN TO QUALIFY THE OKLAHOMA CITY PUBLIC SCHOOL DISTRICT FOR THE MAGNET SCHOOLS ASSISTANCE PROGRAM WHEREAS, the Oklahoma City Board of Education desires to provide the best education to all the children served by the school district; WHEREAS, the Board is committed to equal opportunities students in schools throughout the district;

for all

WHEREAS, the Board is committed to improving the racial composition in schools that have large concentrations of minority students; WHEREAS, the Board wishes to provide educational choices to students from throughout the school district so that they may select school programs that are more appropriate to their interests; WHEREAS, the Board wishes to establish magnet schools designed to attract students from throughout the district to improve the quality of education for students while reducing racial imbalance in all schools throughout the district;

NOW THEREFORE, BE IT RESOLVED BY THE OKLAHOMA CITY BOARD OF EDUCATION that the following schools will be designated as magnet schools for the purposes of providing educational choices for students throughout the district and improving the racial composition of these schools as well as the feeder schools to each of the magnet schools. SCHOOL MAGNET THEME Northeast High School

John Marshall High School Jackson Middle School Moon Middle School Thelma R. Parks Elementary School Christa McAuliffe Elementary School Eisenhower Elementary School

Bio Medical Sciences and Health Careers (To Be Determined) (To Be Determined) (To Be Determined) Computer/Foreign Languages Science and Math (To Be Determined)

ADOPTED by the Board of Education of the Oklahoma City Public Schools this ___________ day of ________________________ , 1995.

President, District 6

Superintendent of Schools

Board Member, District 1

Board Member, District 2

Board Member, District 3

Board Member, District 4

Board Member, District 5

Board Member, District 7

RESOLUTIOS: MAGNET SCHOOL GRANT APPLICATia SCHOOLS

Ill,

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

N-20 PERSONNEL, R. #173 APPROVAL OF PERSCWEL, PAYROLL, AND ENCUMBRANCES

MOTION: SECOND:

PAYROLL,

AND

ENCUMBRANCES

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES AS LISTED. ROLL CALL

Mr. Mr. Mr.

aye aye aye

Bogle, Dempsey, Yeargain,

aye aye aye

Mr. Kellert, Mrs. Parks, Mr. Hise,

MOTION CARRIED 6-0.

Discussion Mrs. Thelma R. Parks asked questions about Encumbrances 23-9506492 (Sequoyah adult and children books for Christ The King school which is a Chapter 1 project) and 11-9506503 (catalog card kits for Arthur Elementary School); 11-9506532 (in-district travel reimbursement for the entire year); 23-9506570 (for an appearance by Miss Oklahoma at the Heritage Hall School which is a Chapter 1 project); 11-9506585 (OSSBA Journal subscription for the Board Clerk); and 22-9506601 (snack items for Star Spencer).

Mr. Wayne Dempsey said when it comes to in-district travel, district pays on a per mile basis?

if the

Mr. Belphry Dean, Manager, Purchasing Department, said the district pays $.28 per mile. Encumbrance 11-9506532 is an open purchase order allowing payment as claims are filed. Mrs. Parks asked about 11-9506577 Services).

(medicaid examinations for Special

Recommend approval of the following items (la, lb, 3) of personnel, payroll, and encumbrances.

Ratification of December, 1994, payrolls previously approved by the Board and upon which warrants have been issued as follows: $9,149,345.70 1994-95 General Fund Salary 1994-95 Building Fund Salary $ 255,875.14 185,240.401 1994-95 Bond Issue Salary $ 890,370.23 1994-95 Federal Funds Salary $ 423,593.16 1994-95 Child Nutrition Service $ Fund Salary

Issue 1994-95 purchase orders payroll for February, 1995.

encumber

FUND

9520036

5-11-000-5300-100 GENERAL FUND SALARY 5-21-000-5300-100 BUILDING LEVY SALARY 5-31-000-5300-100 BOND FUND 94 SALARY 5-23-000-5300-100 FEDERAL FUNDS SALARY CHILD NUTRITION 5-22-000-5300-100 SERVICES FUND SALARY

9520038

9520039 9520040

following AMOUNT

OCAS CODE

P.O. NO.

9520037

the

$9,500,000

300,000

275,000

900,000

500,000

CERTIFICATE INTERNAL AUDITOR This is to certify that I have received the attached encumbrance list, P.O. # 9506455 to 9506902, from the Encumbrance Clerk. I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

Edward Romero Internal Auditor

Date

,2 112,

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

M-21 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

For your information, fringe benefit payments have been issued as follows;

1994-95 1994-95 1994-95 1994-95 1994-95

General Fund Building Fund Bond Issue Federal Funds Child Nutrition Services

$1,848,800.72 $ 71,542.13 $ 35,029.24 $ 215,437.33 $ 111,177.55

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9506455 through 11-9509602) written during the period 01/18/95 through 01/31/95. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

1-9-95

1-17-95

Putnam Heights .5 LD Teacher

Capitol Hill H ! Business Teachei

Coolidge 1-9-95 .5 Kindergarten Teacher

Redwine, Gina

Reynolds, Jacquelin

Smith, Alicia

155-01 $11,350 158-01 $8,333

1-18-95

1-9-95

Chi Id Nutrition Entry Kitchen As St

Stand Uatie Class Size Asst

Belle Isle Lie Practical Ni rse

Garden Oaks .75 Night Custoc ian

Burton, Debra

Fallwell, Cathy

Fricker, Carrie

Giles, Tony

101-01 $7,813

471-01 $5.08/hr

1-19-95

Child Nutrition Entry Kitchen As St

471-01 $5.08/hr

01-03 $11,582

01-03 $23,165

Branum, Brenda

SUPPORT:*^

01-03 $23,405

Webster 1-23-95 Language Arts T< acher

Prussell, Debor ah 03-03 $12,172

03-03 $25,410

Special Educ Svi s 1-4-95 Speech-Lang Patl ologist

Henderson, Free 3

01-03 $23,165

Capitol Hill El( m 2nd Grade Teachi r

1-11-95

SCHEDULE/STEP/LANE

01-03 $23,165

EFFECTIVE

John Marshall 1-23-95 Language Arts Ti acher

ASSIGNMENT

Hall, Laura

Cox, Angie

CERTIFIED:

NAME

ASSIGNMENT

Western Village Custodial Worke ■ Bodine Class Size Asst Bodine .5 Class Size A St

King EDK Asst Asian Amer Stu Bilingual Asst

Mills, Brian

Myers, Robin

Osborn, Barbar a Parker, Charle a

Song, Melody

ivc

King .5 Custodial Wo ker

Hayes Class Size Asst

Adams EDK Asst

Transportation Bus Asst

Linzy, Pierre

Lansberger, Do ma

Lane, Leslie

LaCour, Penett a

Transportation .5 Bus Asst

Rockwood .5 Custodial Wo ker

Hicks,Jr., Jan 3S Kimberlin, Jar a

Child Nutrition Entry Kitchen Ai St

101-01 $7,813 1-9-95

103-05 $8,552

101-01 $3,906

1-10-95

1-12-95

101-01 $7,813

160-01 $10,30 1-18-95 1-10-95

158-01 $5,556

101-02 $7,921

101-01 $7,813

103-01 $3,960

158-01 $5,555

471-01 $5.08/hr

130-01 $8,741

ANNUAL SCHEDULE/STEP/LANE

SALARY

1-12-95

1-10-95

1-11-95

1-10-95

1-13-95

1-19-95

1-10-95

EFFECTIVE DATE

Gregg, Debra

Southeast Secondary Clerk

tued):

Godwin, Shirle /

SUPPORT (conti

PERSONNEL EMPLOYMENTS

0 C

ft H-

o 0 9

o n

w s o

tr*

§ r

o s n r

•O W

v._

inin

l\J ro

VO VO (JI

K o\

n n

•fl

O O

n H

H » M

•fl

H M

VO VO ui

» K a>

n n B

•*1

H ss o

» n

•*1

n cn

H <

Transportation Bus Driver

Child Nutrition Kitchen Asst

Covalt, Travis

Pollock, Doug

Strother, Valerii

Spec Program Svcs Stadium Foreman

Hoover Custodial Worker

Davis, Sr., Rogei

Ford, Edward

RETIREMENTS:

Child Nutrition Entry Kitchen Ass

ASSIGNMENT

Brown, Linda

DISMISSALS:

NAME

2-15-95

6-30-95

8-30-93

12-16-94

12-9-94

6-6-94

DATE

EFFECTIVE ANNUAL SCHEDULE/STEP/LANE

SALARY

NAME

PERSONNEL TERMINATIONS

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

(D &

o 0 3 «+ H-

o n co

n &s o

z§

n r

90 Oi o

•0

iir

(J1

to to

K O>

M n I

n H H o o •»!

n n

H3 n

VO VO UI

n I

n H 2 O

ยง

H S ra

n cn o

117.

MINUTES OF THE REGULAR MEETING OF FEBRUAR¥ 6, 1995 M“26

PERSONNEL, PAYROLL, 2kND ENCUMBRimCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED;

Cobb, Richard

Rogers Middle School Language Arts Teacher

1-23-95

Moore, Colleen

Alternative Ed Facility Special Ed Teacher

1-20-95

Murrow, Randal

Southeast High School Band Instructor

1-9-95

Poynter, Nicolas

Star Spencer High School Science Teacher

1-23-95

Reed, Linda

Bodine Elementary School Elementary Teacher

1-15-95

Arnold, Darlene

Rockwood Elementary School Principal's Secretary

1-26-95

Bonilla, Christina

Eugene Field Elementary School Bilingual Assistant

12-16-94

Branum, Donald

Shidler Elementary School .5 Custodial Worker

1-9-95

Braswell, Deanna

Monroe Elementary School Class Size Assistant

2-3-95

Brooks, Michele

Pupil Transportation Bus Driver

1-10-95

Davis, Lyndon

Moon Middle School Custodial Worker

1-17-95

Dossman, Sr., Criag

Pupil Transportation Bus Driver

1-12-95

Frederick, Lonnitt

Classen School of Adv Studies Assistant Custodian

1-6-95

McKinley, Rayford

Pupil Transportation Bus Driver ’

1-10-95

SUPPORT:

118.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

M-27

PERSONNEL, PAYROLL, AND ENCUMBRimCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued):

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued):

Patton, Sarah

Child Nutrition Entry Kitchen Assistant

1-12-95

Payne, Steven

Pupil Transportation Bus Driver

1-18-95

Reyes, Norma

Lee Elementary School Bilingual Assistant

1-26-95

Romero, Gabriel

Pupil Transportation Bus Driver

1-17-95

Steele, Florence

Horace Mann Elementary School .5 EDK Assistant

1-23-95

Swygert, Shbrone

Pupil Transportation Bus Driver

1-3-95

119.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

W-28 AND

PURCHASING R. #174 APPROVAL OF PURCHASING AND GENERAL BUSINESS

MOTION: SECOND:

GENERAL

BUSINESS

Thelma R. Parks Tom Yeargain

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS AS LISTED, ROLL CALL

Mr. Mr. Mr.

aye aye aye

Bogle, Dempsey, Yeargain,

aye aye aye

Mr. Kellert, Mrs. Parks, Mr. Hise,

MOTION CARRIED 6-0.

Discussion Mrs. Thelma elevators?

Parks

asked

how

many

schools

the

district

had

Dr. Jack Isch said he would need to check his records for an accurate count. The rationale for Item A is the company that was awarded the contract went out of business, so the second low bid had to be picked-up to continue the year. Mrs. Parks asked if provisions had been made for those students with disabilities for the use of the elevators. Dr. Isch said yes. Contract; Elevator Service

Science Equipt. Northeast H.S. Science Center

Contract;

Elevator Service Midwestern Elevator Service, Inc.

Approval to contract with Unitec Elevator Service dba Midwestern Elevator Service, Inc., (next low bid) for the remainder of the 1994-95 fiscal year. Original contractor (Esco - Board approved July 5, 1994) is no longer in business. Approximate expenditure for the remainder of the year for inspection, emergency service, etc., to be $7,000 (Budget allowance in 1994-95 budget.)

Science Equipment;

Northeast High School Science Center

Purchase of science equipment for use at Northeast High School Science Center from the following companies who submitted the low quotations (6 mailed - 2 returned): Fisher Scientific ----------------- $11,624.00 20,596.14 Sargent-Welch Scientific -

Total

$32,220.14

These purchases will be charged to Account #511-128-1000-740-1955000-000-745 and have been approved on the 1994-95 budget. Oil & Gas Lease: Star Spencer Property (PSECz Inc.)

Oil and Gas Lease;

PSEC, Inc.

(Star Spencer Property)

Approval and award of a three year (with annual Board renewal) Oil and Gas Lease (non-drilling) for Star Spencer Property (28.81 acres) to PSEC, Incorporated who submitted the highest bid in the amount of a cash bonus of $2,207.11 per acre, total $63,592.34; with continuing royalty of 1/8 percent of the profits. Proceeds to be deposited in District's General Fund. (6 mailed - 5 returned)

120.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

H-29 PURCHASING AND GENERAL BUSINESS (Continued) D.

General Classroom & Office Distribution Department

Supplies;

Use

Supply

Purchase of General Classroom & Office Supplies (file notebooks, paper, staplers, facial tissues, toner, etc.) by Supply & Distribution Department (warehouse stock schools) from the following companies who submitted quotations on specifications and/or general conditions (21 12 returned);

and

folders, for use for all the low mailed -

Classrocxn & Office Sullies: Supply & Dist. Department

Grainger, Inc. ----------------------- $ 1,144.20 Unisource ----------------------------8.689.92 Stephenson School Supply Company ---4,445.32 Bowlus School Supply Company -------7,400.70 Precept ------------------------------332.40 Elgin School Supply Company --------6,072.21 Chaselle -----------------------------113.16 Bye Mo'r, Inc. ----------------------8,943.00 Thompson Book & Supply Company ------ 33,734.81 FKM Copier Products ------------------ 3,907.20

Total

$74,782.92

These purchases are to be charged to account #511-098-5300-610-0000000-000-039.

(ITEMS E & F RELATE TO BOND ISSUE PROJECTS) E.

Request For Proposals;

"On-Call" Emergency Asbestos Abatement

Approval to mail proposals, revised as per Board of Education meeting of January 23, 1995, for competitive bids for a company to provide "on-call" emergency asbestos abatement in support of Bond Issue projects. Proposal will allow for contractual expenditures of no more than $50,000 with specific Board authorization before issuing purchase orders. Agreement will end June 30, 1995, and be subject to renewal by the Board for the 1995-96 fiscal year. The lowest and best proposal will be brought to the Board for approval before award is made. (Proposal has been reviewed by legal staff as to form and content.) Instructional Computer Network Cable Design and Installation; Elementary Schools) Trans-Tel Central, Inc.

(20

Approval to purchase instructional computer network cable design and installation for twenty (20) elementary schools from Trans-Tel Central, Inc., who submitted the low quotation on specifications and/or general conditions (10 mailed - 2 returned). This expenditure, in the amount of $152,828.86, will be charged to Bond Fund account 531-117-2219-740-000-0000-000-OPU ($144,669.93) and Chapter 1 account 235-511-1000-430-439-1050-000-069 ($8,158.93). The recommended expenditure for the Bond fund is less than the budgeted projections for these schools under Proposition 2.

Request For Proposals; "On-Call"

Emergency

Asbestos Abatement

Instructional Computer Network Cable Design (Elem. Schools)

121. MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995 M-30

STATEMENT(S) OF CERTIFICATION BOND ISSUE ITEMS

TO:

BOARD OF EDUCATION

hereby certify to the best of ay knowledge that the reconuaendation for expenditure of Bond funds to provide "on callâ&#x20AC;? emergency._asbestoe abatement In support of bond issue projects in the Board of Education Meeting agenda of February 6. 1995 is proper xn all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Date)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation to purchase instructional computer network cable design and installation for twenty (20) elementary schools from Trans-Tel Central. Inc., in the Board of Education Meeting agenda of February 6, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Dr. Geo (Date)

e Kimball

122, MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995 M-31

UNFINISHED

BUSINESS

Mr. Leo Hise said the Board had tabled an item dealing with the temperature controls. The Board had requested that item be brought back at tonight's meeting. Included in the Board packet was information and correspondence from The Benham Group to the Superintendent in which The Benham Group stated that they would not be ready to present that item at tonight's meeting. However, Benham's consultant was present at the January 23, 1995 Board meeting when the item was tabled. Mr. Hise asked if there was a representative present at tonight's meeting to give an explanation as to why this item is not on the agenda.

Energy Mgt.: (DDC Discussion)

Mr. Tom Gunning, Project Manager, The Benham Group, said the problem was not so much in getting the evaluation completed as getting the package of information to the Board in time to give Board members proper time to evaluate their proposal and to go through the back-up and supporting documentation. The Benham's Group recommendation is finished and is ready to go, but it is not in the Board's packet at this time. The document has not been turned over to Dr. Mason at this time. Mr. Gunning said that would be done on Tuesday. Mr. Gunning said it would be more clear when Board members receive the information as to the problems of getting the packets completed in the time period. Mr. Hise said one of the problems the Board had was there were specifications written and the bid packets were opened. That became public information. Now the Board is having to deal with the consequences of those actions. He said there is really a critical question. He is concerned that there are two or three companies that have had a monopoly on environmental controls within public buildings. There is another company which is bidding on these projects and apparently that company is sensitive as to whether they are being shutout by a monopoly. He said that is one thing that needs to be looked at closely. Mr. Gunning said all bids were given equal consideration, were evaluated against the specifications and how they did or did not meet the specifications. Only after that point did they look at the relative costs between the bids. Mr. Gunning said The Benham Group understands the sensitivity of the situation and that is one of the reasons they have not contacted or talked to any of the bidders. They received adequate information in the bid to fully evaluate all bids.

Mr. Hise said the Board wanted'to insure that is done and they would like as soon as possible to have that information where they can be fair to all competitors. NEW

BUSINESS

(NONE)

CITIZENS'

COMMENTS

(NONE) BOARD

MEMBER S'

COMMENTS

Mrs. Thelma R. Parks asked when the specifications for the Thelma R. Parks Elementary School would come to the Board.

Dr. Mason said a meeting was held with the Architect, Mr. James Black today, and he advised he would be back with us the last of February or the first of March. He did not give a specific date. Dr. Mason said the question was raised about his timeline and the completion date of the project. Again, he strongly assured staff that the completion date would not be a problem. He said he would guarantee that the building will be up on time.

BOARD MEMBERS* COMMENTS

123.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

W-32 BOARD MEMBERS' COMMENTS (Continued) Mr. Wayne Dempsey said as the budget process begins for next year we need to consider the fact that the Nichols Hills Elementary School will be opening. He hopes some attention will be paid to the possibilities of once again trying to do something with Burbank as a middle school location. There may not be anything that can be done, but he would like to see staff begin to look at some creative ways that building could be used to help with some of the overcrowding that has been created at other middle schools as a result of Burbank not being available.

Mr. Ron Bogle said the discussion tonight reminded him of two of the things that Speaker Gingrich had said; 1) he recommends that we start paying our kids to read books and spent quite a bit of time talking about it, and 2) colleges should be given the opportunity to charge school districts when their graduates need remedial educations in order to prepare them for college classes. Mr. Bogle said the rumor about his resignation from the Board and running for City Council is unfounded. Mr Bogle also said when he looked at new cars, he would have loved to have bought a Lincoln. But he bought a Ford because he had a Ford budget. He feels with the Christa McAuliffe School the Board has done the same thing. They looked at a Lincoln but didn't show self-restraint and bought a Lincoln. It is a beautiful school, well-designed, but it is a whole lot more than the district can afford. There has been a lot of discussion on this Board about budgets; there has, been a lot of discussion about operating within our means; and we are 140% oyer budget on this school. That concerns him deeply. We had a long discussion asking staff and the architect to go back to see if there was anything that could be cut, any way to lower the cost of the project. There is a paragraph in the narrative that says every effort was made to lower the cost, but in fact from the time this was brought to the Bogard until now, approximately $200,000 was added to the cost. .There were no dollars taken out of the project. In the same circumstances at Nichols Hills they went in and took out the circular drive in order; to save $20,000. Mr. Bogle said he regrets that the Board has not forced itself to say what can be taken out of this project, maybe as an. add alternate. To hold this part of the project back until the end of the Bond issue to make sure there is money. Let's make sure we don't,;spend money on frills here, and at the end of the Bond project have to cut back on absolute requirements someplace else. He said he was disappointed the Board has allowed a $1.5 Million project to grow by $1.7 Million to over $3 Million. He said he was afraid it was going to be difficult for the Board to defend that decision. ^Mr. Bogle said he would raise one other question of content, but would not ask for an answer. Back in the very beginning when the architects were selected, a panel of architects was brought to the Board and fees were included as a part of the selectipn process. It was argued at the time and he was the only voice that argued against that. This cost summary shows a 6% fee pn this project. While he doesn't remember the specific fee for Christa McAuliffe Schopl he does specifically remember there was no arphitect that was to earn 6% fees on their projects. He said he would like that question answered at a later date. Mr. Leo Hise said there had been several meetings, both on the McAuliffe and the Parks schools. There are a lot of things that are included when they go out for bid that will be a part of the response to what Mr, Bogle was asking about. Those are still things that are being discussed. They are trying to get these schools out for bid as soon as possible due to inflating costs in the near future.

R. #175

ADJOURNMENT 9:20 p.m.

ADJOURNMENT There being no further business, the meeting adjourned at 9:20 p.m. motion for adjournment was made by Wayne Dempsey and seconded by Yeargain. On roll call, the votes were as follows; Mr. Bogle, aye; Kellert, aye; Mr. Dempsey, aye; Mr. Yeargain, aye; Mrs. Parks, aye; Mr. Hise, aye. All aye.

The Tom Mr. and

124.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1995

M-33

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk

Minutes approved by the ___________________ , 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

) ) )

Witness my hand and seal of this School District this , 1995.

ClerTc, Oklahoma City Board of Education

(SEAL)

day

125.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 9, 1995

Hi'ii

M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIlkL SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY 9, 1995, AT 11:30 A.M. PRESENT!

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Darrel Shepard, Executive Director of Board Related Services/Board Clerk CALL

ORDER

CALL TO ORDER

Mr. Leo Hise called the meeting to order, gave the invocation, and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (7) members of the Board were present. Mr. Ron Bogle arrived for the meeting at 12:00 p.m.

BOARD

MEMBER S'

BUSINESS

Change Board Meeting Date:

February 27, 1995

Consideration to change 'the regular meeting of the Board of Education scheduled for 7:00 p.m., Monday, February 20, 1995, to 7:00 p.m., Monday, February 27, 1995.

MOTION: SECOND:

R. #176 CHANGE BOE TO 2/27/95; FROM 2/20/95

Thelma R. Parks Terri Silver

MOVE FOR APPROVAL OF ITEM 1 AS LISTED.

ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mrs. Silver, Mrs. Parks, Hise, Mr.

aye aye aye

126.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 9, 1995

M-2 EXECUTIVE R. #177 APPROVAL FOR EXECUTIVE SESSION 11:33 A.M.

MOTION: SECOND:

SESSION

Wayne Dempsey Tom Yeargain

MOVE THAT THE BOARD 60 INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr, Hise,

aye aye aye

The Board went into Executive Session at 11:33 a.m.

Mr. Leo Hise announced that during the Executive Session those in attendance would included the Board of Education members, Mr. Darrel Shepard, Executive Director, Board Related Services/Board Clerk, and Dr. Margaret Buvinger, Consultant for superintendent's search. R E T U R N R. #178 RECONVENE IN OPEN SESSION 1:45 P.M.

MOTION: SECOND:

OPEN

S E S S ION

Thelma R. Parks Wayne Dempsey

.... _1

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mrs . Mrs . Mr,

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0. IN

OPEN

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain

aye aye aye

The Board .^returned to Open Session at 1:45 p.m.

SESSION

Mr. Leo Hise announced that no action was taken on Item 3 (a) the appointment, hiring, or employment of a superintendent of the Oklahoma City Public Schools. R. #17^ '

ADJOURNMENT 1:46 P.M.

ADJOURNMENT

There being no further business, the meeting adjourned at 1:46 p.m. The motion for adjournment was made by Frank Kellert and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye.

,..,11

127.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 9, 1995

H-3 THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

yku. inute Clerk

Minp,tes mutes

approved by the ap _____ , 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

day

this

) ) )

I also certify that at least 24 hours prior to the special meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

^^^tn^s my na nct and ana seal seat of or tnis School District this hand , 1995.

Clerk, Oklahoma City Board of Education (SEAL)

day

128.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995 K-I THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY 13, 1995, AT 7:00 P.M. PRESENT!

Leo Hise, District 6 Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Guy Sconzo, Assistant Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

CALL TO ORDER

Mr. Leo Hise called the meeting to order, gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present.

INTRODUCTION

•A

VISITORS

(NONE) BOARD

MEMBER S'

BUSINESS/COMMENTS

BUSINESS 1.

Board Policy 1-21: INTERSCHOLASTIC ATHLETICS, EXTRA CURRICULAR ACTIVITIES

CO-CURRICULAR AND

Approval of recommended revisions to Board Policy 1-21: INTERSCHOLASTIC ATHLETICS, CO-CURRICULAR AND EXTRA CURRICULAR ACTIVITIES, as shown on the following pages. (First reading at the January 23, 1995, Board meeting.)

/ •

Thelma R. Parks Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF BOARD POLICY 1-21: INTERSCHOLASTIC ATHLETICS, COCURRICULAR AND EXTRA CURRICULAR ACTIVITIES. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

R. #180 APPROVAL OF BOARD PCX.ICY 1-21: INTERSCHOLASTIC ATHLETICS, COCURRICOLAR & EXTEW CURRICULAR ACTIVITIES

129.

-!L

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

H-2 BOARD MEMBERS' BUSINESS COMMENTS (Continued)

DISCUSSION Referencing Page 2 of 3, first paragraph, Mrs. Thelma R. Parks asked for the rationale for seniors having to pass only four of five credit classes. She also asked about the class requirements for all students in the district. Mr. Dick Vrooman, Director, High School and Adult Education, said in the Oklahoma City Public School it is a requirement for students to take six credits per semester each year including the senior year. The paragraph referenced by Mrs. Parks would bring the district into compliance with the OSSAA Handbook, and had nothing to do with this district's in-class requirements. Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, said one objective was to bring district policy more in line with the recommendations of the State Department. The recommendation regarding seniors is language that already exists in the policy and there are no recommended changes to that.

Mrs. Parks asked if a student who may not have met the requirements for graduation could use this paragraph as a reason for participating in extra curricular activities. Mr. Eddie Griffin, Administrator, Athletics Department, said if a senior was not on track for graduation with their credits, that student would not have met this district's eligibility requirements. This statement is more applicable to other districts and not Oklahoma City Public Schools.

130.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

BOARD MEMBERS' BUSINESS (Continued)

X —

A“2 OKLAHOMA CITY PUBLIC SCHOOLS

1-21

POLICY:

900 NORTH KLEIN, OKLAHOMA CITY, OK 73106

”Establishing Excellence"

ADOPTED: 12-17-79 REVISED:

INTERSCHOLASTIC ATHLETICS, CO-CURRICULAR AND EXTRA CURRICULAR ACTIVITIES The Board believes the district should provide high school student

interscholastic athletic competition, co-curricular and extra curricular activities.

Co-curricular activities are activities that are

an integral part of an enrolled class, DECA,

while

extra-curricular

e.g.,

activities

e.g., cheerleading, chess club, etc.

band, drama,

have

debate,

classroom

base,

Qualified personnel shall be

provided for supervising these activities.

These activities shall

be governed by Board policy, administrative rules, state and federal

laws,

and

rules

and regulations of the Oklahoma Secondary School

Activities Association.

The purpose of high school co-curricular and extra curricular acti-

vities is both educational and recreational.

The co-curricular and

extra curricular programs should encourage participation by as many students as possible and should be conducted with the best interests of the participants as the first consideration.

Students shall not participate in athletics until they file a physical examination and parental consent certificate with the principal or designee.

To be eligible to participate in athletics, each student must have

on file an acknowledgment form signed by his/her parent or guardian, 1 of 3

131.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-4 BOARD MEMBERS' BUSINESS (Continued)

which enrolls the student in the medical insurance program offered by the district or declines such insurance.

Students

who

participate

interscholastic

athletics,

co-

curricular and extra curricular activities must pass five (5) cre-

dits,

except for seniors who must pass four

(4),

and maintain an

overall "C" grade average in the last regular semester prior to par-

ticipation and must maintain passing grades in all classes in the current semester.

Students must meet district attendance standards.

A student's eligibility will be determined by the previous regular

semester grades.

A maximum of six grades earned in health and phy-

sical education and/or competitive athletics may be used for computing eligibility.

the

time

A student must satisfy eligibility requirements

enrollment

competitive

athletic

course

registration for a co-curricular or extra curricular activity.

A student who is not eligible at the semester may become eligible by

attaining a "C" average at the end of the succeeding nine six weeks.

Deans of students-7- eoachoo and- sponsors are responsible for monitoring grades and attendance for determining eligibility of students

who

participate

activities.

athletics,

co-curricular

and

extra

curricular

Passing grades must be determined and monitored on a

week to week basis.

Students who attend summer school may apply one

course grade/credlt to the previous semester grade point average and course

credits,

thereby

following semester.

increasing scholastic eligibility

For interscholastic athletics,

student may not participate in practice

the

an ineligible

sessions unless the student

2 of 3 (1-21)

132,

co-curricular

activities is

required to receive a grade

for that

class, an otherwise ineligible student may participate in the activity in order to receive a passing grade.

Any student who is the subject of disciplinary action, or whose con-

duct or character is such as to reflect discredit upon the school, is not eligible to participate as determined by the principal.

Deans of students, head coaches, assistant coaches, and sponsors of interscholastic athletics, co-curricular and extra curricular activities who knowingly violate the eligibility requirements in this

policy will be suspended without pay from the coaching and/or extra duty

assignments

which

the

Infraction

equivalent to one semester (18 weeks).

occurred

for

period

Other disciplinary actions

may follow dependent on the circumstances.

No disciplinary action

will be taken until after the person to be disciplined has been

given the appropriate due process. Appeals of any eligibility questions may be made to the District's

Athletic Director and Extracurricular Review Board. The

Oklahoma Secondary

School Activities Association rules

shall

govern in the event any eligibility question is not covered by this

policy.

Cross Reference:

Oklahoma Secondary School Activities Association - Constitution and Rules

3 of 3 (1-21)

133. J

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

H-6

BOARD MEMBERS COMMENTS (Continued) Mrs. Thelma R. Parks commented on her visitation to Telstar Elementary School and Star Spencer High School. She noted the buildings were clean, principals were concerned about what was going on and sensitive to the needs of the students, and teachers were active in their classroom activities. She said she was very pleased with her visits. Mr. Wayne Dempsey said it is noteworthy that for the first time in several years, three high school basketball teams are hosting regionals. He said the Oklahoma City Public Schools are moving to their premiere place in athletics in the State. He commended Mr. Eddie Griffin for his efforts in restoring athletics in the district and involving many hundreds of students in activities. Mr. Dempsey also commented about the districts involvement in Prep-Pro Games played prior to Calvary Basketball games which raised approximately $10,000 for the district.

Mrs. Terri Silver commented on her attendance at the Fifth Grade Science Fair and awards and the promising science students.

Mr. Leo Hise said he attended the Middle School and High School All City Band Concert last week. He said the program was outstanding and acknowledged Mr. Pat Riley, Administrator, Fine Arts Department. He also commented on his participation at a testimonial reception honoring Mr. Cleeta John Rogers, General Counsel. Mr. Hise said he appreciated having a person of Mr. Rogers' abilities with the district. Mrs. Parks reminded the audience to vote at the millage election on February 14,

Mr. Hise said the district is very dependent on the millage levy to provide a good operational system. CITIZENSâ&#x20AC;&#x2122; COMMENTS

CITIZEN S'

COMMENTS

Wallace R. Mason, Bio-Med Parent, acknowledged the support group in attendance from the Northeast High School Bio-Med Program and expressed gratitude for the district's prompt response to lectureship program. He also expressed a need for a new sound system and other audio/visual equipment for that auditorium.

Cindy Brovm, President, OEA-OKC, talked about her attendance at cultural awareness workshops and other activities.

Dodie Sharp, Bio-Med Parent, expressed her thanks to the Board for their support and talked about the other needs of Northeast High School.

Mrs. Thelma R. Parks thanked the delegation from the Northeast High School Science Department for their concern and being sensitive to the needs of the students. She said it is important that we continue to ask the Board to do what they can for the Bio-Med Center. 4.

LEGM. REPCKT

Cliff Tucker, patron, talked about his concerns if buses are parked at Capitol Hill High School. He requested that the Board reconsider their decision for a South side transportation lot.

LEGALREPORT Mr. Cleeta John Rogers, General Counsel, said a legal report had been provided to the Board in memoranda form.

SUPERINTENDENT

REPORT

Citizens' Comments

Loree Schrank, patron, talked about her son's textbook needs that have not been met and the lack of programs for children with learning difficulties.

134. MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-7 SUPERINTENDENT'S REPORT (Continued) 1.

1995-96 Middle School and High School Curriculum Guide

Discussion of District's Middle School and High School Curriculum Guide for 1995-96. (For action at the Board of Education meeting of February 27, 1995.) DISCUSSION Dr. Hawthorne Faison, Director, Curriculum Services, addressed two issues of concern expressed at the Board meeting of February 6; inclusion of Native American studies and the return of Great Books as a high school course.

Regarding Native American studies. Dr. Faison said on July 6, 1993, the Board was presented a proposal for a multicultural education program of studies that would become a K-12 effort for all students. The R.E.A.C.H. curriculum (Reaching Ethnic And Cultural Heritage) was presented that evening with a request for a pilot program in one middle school and seven elementary schools. The rationale for that request centered on the need to treat all ethnic groups appropriately and insure that all students would have the necessary understanding of those ethnic groups with whom they will live out their lives in the future. Included in the study would be Native Americans, Hispanic Americans, Asian Americans, European Americans, and African Americans. He said Native American heritage and history can be preserved through active study by all district students.

Upon examination of past course offerings. Great Books had been offered as a high school elective three years ago. This elective course was discontinued due to a lack of enrollment, a request from the Board to remove those subjects not actually being taught, and the district's acquisition of multiple class sets of literary work for Advanced Placement and regular English classes from the Great Books selections. There is also a sizeable number of teachers who have not been trained to teach Great Books. He said we will certainly want to continue this effort in the 1995-96 school year, continuing with the training of teachers and have that training as a part of the skill-bank for all teachers, if budgetary constraints allow. He also said that within the books that students are currently required to read, there is a tremendous number of books that would be classified as Great Books.

Mr. Tom Yeargain said he was not talking about multicultural classes, but asked if there would be Indian heritage classes? Dr. Faison said the district fully intends to develop studies for Native Americans, African Americans, and others.

Mr. Yeargain asked if there would be individual ethnic group courses.

Dr. Faison said each group will be studied independently. Mr. Yeargain noted the American studies.

guide

listed Black

studies,

but

not Native

Dr. Faison said in the final analysis, it is staff's responsibility to make recommendations to the Board, but the Board gives the directives of what will be done and that is what staff follows. Mrs. Thelma R. Parks said in September the Board was informed that there would be a reduction of staff across the district. They were also told that the various office of ethnic groups would be closed and those persons would be sent out into the various schools.

Mrs. Parks said she only wanted to remind the Board and staff that information was promised that has not been followed through. The district still has the Asian, Native American, and the Hispanic offices, but nothing for the Black studies. A person was sent to Douglass as a building site person to address those issues, and that was appreciated. But, what happened to the plans that offices in the administrative building that were occupied by other ethnic groups would be closed?

DISCUSSION OF 1995-96 HIGH SCHOCX. AND MIDDLE SCHOOL CURRICULUM GUIDE

135.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-8 SUPERINTENDENT'S REPORT (Continued) Dr. Guy Sconzo said the offices being referenced, Asian American Student Services, Hispanic Student Services, and the Native American Student Services, continue to function. Staff was reduced and reassigned to building positions, but some staff positions in all three of those offices remain and are functioning today. The positions now in all three of those offices are funded through either bilingual funds, which are received from the Federal Government in the Asian and Hispanic offices, and Johnson O'Malley grant funds, which the district receives relative to the Native American. He said Mrs. Parks was quite right, those offices do continue to function. However, it is with reduced staffing, compared to last year. Mrs. Parks said as she mentioned last week, that what happened way back in September is not quite fair. The issue raided by Mr. Yeargain and what the African Americans have been asking for the past two years has caused a great commotion at one of the middle schools. The district still has not addressed that problem. Information was given to this Board about those offices being closed, and people sent to U. S. Grant High School, Jackson Middle School, and various schools. But offices are still maintained in the administration building. It appears that questions will continue to be asked by the community, because we haven't quite done what we said we were going to do. Mr. Bogle noted that his question may seem simplistic, but the agenda item was to discuss the district's middle and high school curriculum guide for 1995-96. He asked what precisely is the function of a curriculum guide? Dr. Faison said he preferred the term "course guide," because a curriculum guide is simply a listing of the courses that are going to be offered within the district and has been officially approved by the Board, This "course guide" gives the parent and student a brief description of what the course content should be, so parents and students can make a decisions on what courses the student will take.

Mr. Bogle said his interest would not be to analyze the correctness of the program, because as a non-educator that may not be inappropriate and not fitting the role of a Board member. What would be helpful as this is being discussed, is the intent, philosophy, and orientation of thinking on the part of the district. He asked if there would bean additional presentation to the Board. Dr. Faison said only if the Board requested an additional presentation.

Mr. Bogle said the agenda stated the item would be for action at the next Board meeting.

Dr. Faison said he would again have the curriculum staff present for direct responses to any questions that Board members might have. Mr. Wayne Dempsey said the information he requested on how the district has looked at other programs around the country regarding Bio-Med and visual and performing arts programs has not been provided. He said he would rephrase the question so everyone would understand. Mr. Dempsey said time, money, and creative ideas of a lot of people has been invested in both the Bio-Med and visual and performing arts program to look at how people are doing things in other places and how the district could be more creative. He said he would like to know how the district is incorporating ideas and curriculum from other successful programs or universities into the district's curriculum for like programs and if we are making changes accordingly. He said he would like that information by next week to truly demonstrate we are listening to the people in the Bio-Med program and at the university and are listening to the people at other schools around the country. He said he would like to have that information as he looks at the curriculum guide:, for the programs in the schools affected. Mr. Dempsey said during the 1969-1970 school year, he was in a delegation that spoke to the Board jof Education asking for a Black studies program. He said a Black history program was initiated at some schools. During that time having a Black history program became a very fashionable thing to do, but he does not, know when the district

136.

MINUSES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-9 SUPERINTENDENT'S REPORT (Continued) withdrew from the program. He said he works with a lot of children every day, and there are children from all ethnic backgrounds that have a very poor self-image concept. He said a part of that has to do with the fact they do not have an appreciation for their culture, background, and their history. Those programs cannot be started at the high school level and turn things around. The programs should be started at the elementary level. He said he has had Native American children recently tell him that their heritage is "being drunk down by the bus station." He said that is all those children see. If they are not learning their history at home, maybe the district can do something beginning in the elementary schools to let them appreciate the greatness of the Native American culture. He said this is a social issue and not really a school issue, but the district sometimes must take on the role of society. Mr. Dempsey also said in the 1970-71 school year he was in a Great Books class at Classen High School. He is very thankful for that class and has been an avid reader ever since. From his perspective as a parent with three high school students and working with a lot of children, he does not see children focusing on some of the things listed in the literature list the district presently has. He said he does not believe children are encouraged to read enough books and to make literature a part of their lives. Mr. Dempsey said he hoped the district would begin looking downward to instill in young children that not only is reading essential and fun, but that it opens an entire new world for them. It would be nice to have Great Books in school and the Board is being told that cannot be done, but he hopes that at some point the district starts focusing on catching students before patterns are set. Regarding Great Books, Mrs. Silver said in elementary schools she is familiar with, parent group organizations often fund a person to take the Great Books training. That person will then act as a volunteer and use the Great Books with children after school. Mrs. Silver said since Great Books is used in the middle schools, a parent group could have someone trained and present it after school as extra-curricular. She asked if could check out the books the district presently has? Dr. Faison said that could be done.

Mrs. Silver said children who are familiar with doing the extracurricular in 7th and 8th grades could continue with the Great Books program, by building the desire, which could lead to implementing the classes at a later time. She said she did not think there would be sufficient enrollment if the class was just included in the curriculum.

Mr. Bogle asked if there were certain kinds of classes that colleges would look for to judge the preparedness of a student. Would Great Books be one the standards that a college might look for and in its absence might evaluate the student negatively. Dr. Faison said colleges look mostly at the courses that students have taken and make certain assumptions about what students should have read or studied. Colleges may also begin to look specifically at what the students are doing because the movement toward using a portfolio. There are more and more colleges and universities stating they want to see actual student products that work to see how the student has grown over a number of years. He said in the future, he thinks more colleges will deal with the actual products of students.

Mrs. Parks said last week she asked for the number of students who have completed the Advanced Placement courses. She asked Dr. Sconzo if that information was available.

Dr. Sconzo said he saw that report today, but did not know if it was included in tonight's Board packet. If not, he said he make certain the report was included in the next Board packet. Regarding the course offering in the Curriculum Guide, Mrs. Parks said very often there are students and parent who approve the course offerings. She asked if students were still taking the check list home for review by the parents. She said that check list was really a contract, and asked if the same concept was still being used.

137,

137.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

SUPERINTENDENT'S REPORT (Continued)

Mr. Dick Vrooman, Director, High Schools, said the check list is -combined with the four and six year plan thathas been implemented the last two years. Parents are asked to sign, not as a formal contract, bxiSt to indicate the parent knows what their child is taking in school. Mrs. Parks said many times those courses are changed by the student, and ev^n at a request of a parent. If there are not enough students selecting those courses, the courses are not offered at that particular school. She asked what procedure would be used this year for those courses that students will select where the enroll is not sufficient to comprise a class. She asked if that course would be offered, and if so what is the number that will make a class.

Mr. Vrooman said the minimum amount of student? is 15. He said there have been exceptions in the past, but those have been ruled upon on an individual basis. Mrs. Parks said she hoped that the people scheduling classes will taken that into consideration. She said when students take the contracts home and make the selections, there have been as many as 30 to 50 students who select a class and the class was not developed. She said Dr. Sconzo and Mr. Vrooman's offices should be aware of this, so academic classes are not developed in lieu of electives. Regarding the statement about what colleges are looking for in students, Mrs.,Parks said colleges and universities do look and weigh student transcripts on what the student has taken as compared to what was not taken, j She said as the course offerings are prepared for the 1995-96 school year, the students will be given the opportunity to take the courses they select. Mrs. Parks said if there was any way the courses could be provided, the district should. That is how parents become involved, and how students make selections in preparation for their four and si^ year college plan.

Mr. Vrooman said he would remind the principals and schedulers. He said this could be monitored through the tally sheets which are routed through the MIS department. Mr. Leo Rise said the curriculum department has a difficult task in trying to meet the needs of the district. There are several subjects with one main limitation; resources, both human and monetary. He said he has come under criticism recently for not,;having a course on the Bible. He said students must sign up for courses because the district cannot maintain an open docket of courses. Mr. Rise said both the curriculum department and principals who are involved in developing the curriculum must look at numbers due to the limitation of resources. He said there must be courses that benefit the students in their educational process. He said subjects are not just removed.; They are removed based upon statistical data. j Mrs. Parks asked Dr. Sconzo if he would address at a later date what happened to the offices that continue to be maintained, which the Board was told would be reduced and moved to building sites. She said she would like to know what actually happened with those suggestions and the things staff said were going to do and have not done. BOro FINftNCITU. UPDATE; PROPOSITiai 1 AND PROPOSITION 2

Financial Update;

Proposition 1 and Proposition 2

Proposition 1 and Proposition 2 Financial Report Update.

Mr. Nick Kelly, Director, Budget and Financial Management Division, presented the February update of the Bond issue financial plan.

Proposition 1; Mr. Kelly said the total projected expenditures of Proposition 1 and the corresponding need for additional funding had been reduced approximately $800,000 from January's report. The primary reason for the decrease is a reduction in the estimates for total furniture and equipment costs for the six new or reopened schools. District staff reevaluated the needs and in some cases eliminated items. To date, the prices received on purchasing furniture have been lower than anticipated, making the estimates more accurate. The four reopened schools are almost complete. The Christa McAuliffe Elementary School revised estimates did increase by about $300,000 over last month.

138.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-11 SUPERINTENDENT'S REPORT (Continued)

Mr. Kelly said the current projections show Proposition 2; approximately $256,000 remaining, which could be spent on other needs. There is a proposal tonight to expend $110,000 of that money for musical instruments at Classen School of Advanced Studies and Southeast High School above and beyond the original bond allocation. Many of the cabling costs for the computer projects have come in under the original estimates. There are timeline extensions on some of the musical instrument purchases because all orders are being given a thorough review by the schools and the appropriate management personnel after the bids are received. In cases where the bids come in over the allocated amount, the order must be cut to fit the budget. This review is necessary to control the costs and still meet the needs of the school, but adds time to the process. Regarding the potential needed funding of $424,000 in Proposition 1 from the Building Fund. Some approximation of this figure will be used as the 1995-96 fiscal year budget is developed. He said he mentioned this for the record to point out that the financial planning that the Board requested in July has become a reality and to assure the Board of the continued commitment to provide the information needed to make decisions regarding district resources. DISCUSSION Mr. Ron Bogle said since the Board first started receiving financial reports on the Bond program several months ago the numbers have been moving in the right direction. The reports started with a $5.1 Million deficit, down to $3.2 Million, down to $2.5 Million, and is now down to $1.7 Million. He said the Board looks forward to the continuation of this positive trend. Mr. Bogle said during the January report he requested that the asbestos costs be broken out from the heat and air estimates. In looking through this report he did not see the breakout. He again requested that the asbestos costs be separated for the purpose of understanding the true cost of that portion of the projects. He said at the current position, it appears $575,000 will be drawn yearly from the regular budget. He asked what the impact of that would be on the ongoing operation of the district? By drawing money out of the Building and Sinking Funds, what areas are losing money in order to pay for the additional spending for Bond projects? What is the impact of taking $424,000 out of the Building Fund? What percentage of the Building Fund budget would that represent?

Mr. Kelly said that would represent about 10% of the Building Fund budget. The specific things it would take away from would be difficult to determine right now. When the budget is presented to the Board this Spring, a number close to this will be in the Building Fund budget which simply means that money will not be used for Building Fund purposes it could have been used for. Mr. Bogle asked if the maintenance of buildings.

Building

Fund

was

principally

used

for

Mr. Kelly said it was used for building maintenance and construction of some buildings, i.e., the building of the Gatewood Annex and the bus barn at Capitol Hill High School.

Mr. Bogle said one of the things the Superintendent talked about during the Bond campaign was that by investing these monies in our buildings, we might actually reduce our maintenance costs. For example, as the installation of new heating would lead to less maintenance costs in that area. He asked if there might be a balance due to reduced costs in maintaining district buildings compared to the improvement cost. Mr. Kelly said that was the intent when the plan was originally formulated and was one of the rationales for using the Building Fund money.

f., 139.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

Mr 12 SUPERINTENDENT'S REPORT (Continued)

Mr. Bogle said it might be helpful to the district if that was quantified. For example, how much has the upkeep of old boilers cost the district in the past? This expense will not be incurred when the new boilers are installed in the system. He said it would help justify and support these numbers so people do not think we are taking away from standard maintenance problems. Mr. Bogle asked what exactly was the Sinking Fund and how does the reduction of $150,000 per year impact that fund. Mr. Kelly said the Sinking Fund interest money is earned on the property tax payments that are used to pay the Bond issue. There has been very minimal Sinking Fund interest for the past several years because there were no taxes coming in to pay off Bond issues. This money will the received for three or four years and then will ;drop significantly. It is money the district would not have if the Bond issue not been approved. The rationale for the use of this money is that since it is monies received due to the Bond fund, it would therefore be used to help the Bond fund. Mr. Bogle said he thinks there is a sense that we are borrowing from our own future to pay for some of the expenses. There has obviously been serious thought and analysis in where these dollars come from and why they can be justified. It helps the Board to defend the decisions to the community, if they can show they are not being irresponsible, and not borrowing from the future. Mrs. Thelma R. Parks asked if the money received from the approved oil and gas bid on the property at Star Spencer reflected in Mr. Kelly/s report?

Mr. Kelly said it was not reflected in this report and the monies would go to the General Fund and could be used for any purposes within the General Fund. j Mr. Leo Hise said the Board had received a great deal of criticism on the Bond issue and he appreciated the close control by Mr . Kelly and his staff in managing the costs and expenditures.He said there would be times when the figures would fluctuate. On another issue, Mrs. Terri Silver said while attending a conference in Washington, D.C. last month, there were two issues brought up by the National School Boards Association to Congress. One regard the requirement to remove the need for asbestos abatement in public buildings. The Environmental Protection Agency has a report that states there is only a small percentage of asbestos that is dangerous, lout refuses to recognize their own report. Another issue is arbitrage. Mrs. Silver said she told one of our Congressmen that school districts are being penalized for inflation costs by not letting districts take the full interest on their money. She said if anyone would like to write their legislators this is a prime time to do so, especially the Representatives.

OCPS Gifted Education Program Plan

Approval of the Program Plan. R. #181 APPROVAL OF OOPS GIFTED EDOCATICN PROGRAM PLAN

Oklahoma City Public

Schools Gifted Education

Ron Bogle Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF THE GIFTED EDUCATION PROGRAM PLAN. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain. '. .

â&#x20AC;˘=

aye aye aye

140.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-13 SUPERINTENDENT'S REPORT (Continued) DISCUSSION

Dr. Hawthorne Faison, Director, Curriculum Services, said the Gifted Education Program Plan was mandated by House Bill 2041. He acknowledged the committee and their efforts. He then reviewed the elements of the Gifted Education Program Plan.

Mr. Wayne Dempsey said the first thing that caught his attention in the document was Goal 1, which states students will be identified as gifted through multiple criteria. Objective 1 states, student identification for gifted education will include the State's criteria of 97% or above on the ITBS composite and may include a check listing of rating systems from peers, parents, and teachers. He asked if this was the sole criteria for determining gifted children. Dr. Faison said the State mandates using the 97th percentile on a norm referenced test, but the State, is allowing the district to use other kind of devices to insure there is a full spectrum of students identified as gifted. Mr. Dempsey asked what other kinds of devices are being used?

Dr. Faison said the Renzulli check list was used. This check list was developed by Dr. Renzulli, University of Connecticut and also recognized as one of the foremost thinkers in the area of gifted education; criterion reference tests; teacher recommendation; student recommendation; and parent recommendation as a method of making certain attention is being drawn to those students who are gifted.

Mr. Dempsey said what Dr. Faison was assuring him is that the ITBS test, which a lot of experts say is culturally biased, is not the only thing being used to determine whether children are gifted. Dr. Faison said that was exactly why the other criteria are included. Dr. Guy Sconzo, Assistant Superintendent, Educational Services, said the only reason the 97th percentile of the ITBS is included is because the State mandates that must be one criterion. Any child scoring in the 97th percentile or above must be served. The district can and will go well beyond the one criterion in identifying and serving children. Mr. Dempsey said Dr. Sconzo stated the issue clearly. Mr. Dempsey said there was some kind of formula which allowed minority children to score within the top 10% of the children in their racial group at their school, which allowed them into the gifted programs. The justification and rationale for that had a lot to do with the fact that these children suffered cultural, economic, and social deprivations in their community. Mr. Dempsey asked about poor white children who suffered the same economic, social, and cultural deprivations? He said those children are left completely out of the loop and there should be a method of addressing those children.

Dr. Faison said they have looked at an instrument. Structure of the Intellect, which has been standardized, that does exactly what Mr. Dempsey suggested. Dr. Faison said it is his hope that this instrument will be used as a part of the screening device. When this instrument was used in other school districts it did identify European American students who happened to be disadvantaged.

Mr. Dempsey said the district must can move away from the "I'm in hopes we can do this" to "This is what we are going to do" to insure the children are included. He said he would not continue to support programs where exclusion of children seems to be the norm. Dr. Faison said the intent is to be inclusive. The monitoring devices the district has set up on-site will insure if the district is moving appropriately for identifying students, and serving them.

Mrs. Silver asked if it is possible for every school to have a different type of gifted education?

141,

141.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-1* SUPERINTENDENT'S REPORT (Continued) Dr. Faison said it was. It is possible for each school to have a different education plan, based upon the elements thatare included in the document the Board has reviewed. Each school can pick and chose, but are not required to do all of the things listed in order to have a strong program.

Under Site Committee, Mrs. Silver said it stated the site committee would make placement decisions regarding gifted students. She asked how the site committee was chosen?

Dr. Faison said the site committee is made up of gifted teachers; it is recommended that the principal also be on the committee, along with parents. The only area that presents a problem is when test scores are used, because that information is confidential. . Mrs. Silver asked what the â&#x20AC;&#x2122;â&#x20AC;&#x2122;giftedness of each student" referred to? She said she would like to think that every child is gifted in something, but hopefully this program is not designed to serve every child in the district. Dr. Faison said this plan focuses on academic giftedness, but there are also children who are gifted in the arts who will be served. Giftedness in the arts is a part of what is identified by the Federal Government as "gifted." The motivation behind that is looking positively at all children and believing that there is strength in those children, but not to serve every child in the district.

Goal 1, Objective 1, states one of the criteria besides ITBS composite is a check list of ratings system from peers, . parents, and teachers. Mrs. Silver asked if that referred to the teacher from the previous year? Dr. Faison said that refers to any teacher who had knowledge of the student and his/her capabilities. ,

Goal 4, Objective, states the Director of Curriculum will provide protected times regularly throughout the school year for talented teachers and interested persons to meet. Mrs. Silver asked what "protected time" was, and if it would be durijag the school day? Dr. Faison said it would be inservice time during the school day. Time is needed to determine that teachers are being well trained. He said they would need to be careful to not have the teachers out of the classroom too often. But there needs to be a guarantee that the teachers will be constantly trained.

Goal 5, Objective, states within each building a room or space will have the equipment for this program. Mrs. Silver asked if that would be possible in every building? Dr. Faison said that was a hope. There is specialized material purchased for gifted education students and we would like to be certain that people know the material is there and have access to it.

Under the elementary gifted plan, it states "appropriate flexible pacing" and "proficiency based promotion." Mrs. Silver asked if that would be within the classroom or if students would be moved to another class? Dr. Faison said that language came directly from the proficiency based testing program from the State. When a stud.ent passes one or more courses, that student is allowed to go on to the next grade in the area in which they passed the test. ,

Mrs. Silver said there would be a problem with'fifth grade students who pass one or more courses being able to advance to a sixth grade course because of the site difference from elementary to middle school. Dr. Faison said they hope to design strategies whereby if a student is capable of doing middle school work in a particular subject area, they would find a way to allow that student to do that middle school work. He said there is a lot of paperwork that needs to be created in order to facilitate the smooth implementation of this program.

142.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-15 SUPERINTENDENT'S REPORT (Continued) Mrs. Silver also expressed concern over the staff development tailored for counselors to understand the gifted student. She said counselors already carry a heavy work load and would this add to their work load. She asked if the budget for this program provided for additional counselors.

Dr. Faison said additional counselors will be not added. They are simply saying that the counselors are supposed to counsel those students any way. Counselors will now receive training in how to specifically counsel a gifted student.

Mr. Ron Bogle asked the number of students in the district that will be served through the gifted and talented program? Dr. Faison said the district is serving a population of 5,388 students identified as gifted this year.

Mr. Bogle noted that is close to fifteen percent of the student population. He asked if there was a funding link from the State as to the number of students served? Dr. Faison said the district received State funding based upon the count of gifted students submitted to the State. Mr. Bogle asked if the district could defend the fifteen percent?

Dr. Faison said they could. Mr. Bogle said this is not a document that could be implemented in a short period of time. This document is a requirement to satisfy the State Department of Education. In order to implement the program there would be further analyzation and study of the implications.

Mr. Leo Hise said a lot of the minority students are scoring in the 97th percentile and the needs of all students are being met in the Oklahoma City Public Schools. There are students who just cannot take tests, but it is his understanding that a teacher's recommendation is a very powerful tool. Referring to the statement made by Mr. Dempsey regarding poor white children, a lot is based upon the teacher's recommendation to try and get more of these children included in the program. He said he would like to see the day when these programs are available to all students, and then the exceptionally gifted students would be raised a little higher. Mr. Dempsey said he noticed this plan was due at the State Department of Education by February 15 and asked why the Board was just receiving the document on February 13 for approval. Dr. Faison said the district does not employ a gifted educator and along with his other responsibilities it was not possible to complete the document any earlier. He said it should have been completed sooner.

Mr. Dempsey said this happens frequently where the Board receives material for approval just prior to its due date. He said staff should be more sensitive and cognizant of the Board's time and give them appropriate time to review the information. He said a two day turn around time is inadequate for review and approval. Mrs. Thelma R. Parks said the student population identified as gifted would represent fifteen percent. She asked if these were all of the students who have been identified as gifted and talented students. Dr. Faison said these are the ones that were reported to administration as gifted. This is verified through the office of Planning, Research, and Information Services Division.

Mrs. Parks said it appears based upon State Department of Education reports that the percentage of gifted and talented students is very high in Oklahoma City. She asked Dr. Faison if he considered the number high based upon the number of students that have been identified?

143.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

H-16 SUPERINTENDENT'S REPORT (Continued)

Dr. Faison said according to the information he has received from the supervisor of Gifted Education at the State Department, the district is within the ball park of where they think the numbers should be. Mrs. Parks said Dr. Faison's information may be different from the information she received, and many times it is. She is talking about the reports that come from the State Department of Education that compares the gifted and talented students throughout the state, as compared to Oklahoma City, Putnam City, and all the other districts. She asked if Dr. Faison considered the numbers high or low, and if this fifteen percent represents the students that are actually in whatever category these students ought to be included. Dr. Faison said this is one of the more accurate reports produced.

Mrs. Parks asked about the meeting on February 8 for the Advanced Placement teachers and other teachers who have been identified as being a part of the coordination program. Dr. Guy Sconzo said every teacher who teaches an AP class this year was involved in that meeting. The purpose of that particular meeting was to prepare for the practice AP exams.

Mr. Vrooman added that the purpose of the meeting was to organize and plan two tests for the Advanced Placement and ma]<e sure there was a good organizational structure. Mr. Vrooman said that all but one teacher attended.

Dr. Sconzo expressed appreciation of the Board's support- on this particular plan and said they had made due nofe of being sensitive to providing a more reasonable timeline between when a report is due and when it is presented to the Board for consideration. RECESS: 9:10 PM TO 9:29 PM

RECESS

Mr. Leo Rise called a recess at 9:10 p.m. meeting at 9:29 p.m.

The Board reconvened the [,

Mr. Rise announced that they did have a quorum. P U R C HAS I N G R. #182 APPROVAL OF PDRCEIASING AND GENERAL BUSINESS

AND

GEN E R A L

BUSIN ESS

Terri Silver Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS AS LISTED. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Rise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

/'"

144.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-17 PURCHASING AND GENERAL BUSINESS (Continued) DISCUSSION

Contract Change Order; Oklahoma City Public Schools and Trans-Tel Central For Computer Network Cabling Approval to issue a change order to the contract between Oklahoma City Public Schools and Trans-Tel Central for computer network cabling for four Chapter 1 Elementary Schools, bid quotation number 8285 as approved by the Board on November 21, 1994. The change order will increase the cost for Adams Elementary School by $4,410, to a unit price of $22,275; and increase the cost for Pierce Elementary School by $2,140. The total contract increase will be $6,550; from $42,496 to $49,046. This expenditure is to be charged to Chapter 1 account 523-511-1000-430-429-1050-000-069 and has been approved on our Federal Educational Grant and/or Programs.

Change Order: Trans-Tel (Computer Network Cabling)

(ITEM B RELATES TO BOND ISSUE PROJECTS)

Purchase Band Instruments; Classen, Southeast Douglass Northeast, Star Spencer, Northwest Classen High Schools and Harding, Jefferson, and Hoover Middle Schools Approval to purchase band instruments for use at Classen, Southeast, Douglass, Northeast, Star Spencer, Northwest Classen High Schools and Harding, Jefferson, Hoover Middle Schools from the following companies who submitted the low quotations on specifications and/or general conditions. Del City Music Company Norman Music Center Larsen Music Company Jenkins Music Company Jensen Music Company Wenger Corporation TOTAL

12,241.53 103,910.50 42,479.00 64,865.00 57,430.00 ______ 4,414.65 $ 285,331.68 $

These purchases are to be charged to Bond fund account 531-1181000-740-195-2900-000-OPU. Mrs. Parks asked what happened to the request for instruments for Moon Middle School and if that had been approved at some other time.

Dr. Sconzo replied that he could say with certainty, but if it has not already been approved by the Board it was in the process of being put on a Board Agenda. Mrs. Parks stated she was wondering whether or not instruments for Rogers and Moon Middle School had been brought to the Central Office.

Dr. Sconzo said the status of the Rogers order was the same as Moon's. He stated that he had seen all of the Middle School bids and authorized them to move forward for Board action. If it hasn't been acted on, it was in the process and would probably be on the February 27 agenda. He reiterated that he had seen both Rogers and Moon. Mrs. Parks said that was very good, and noted that it had been requested some time back.

Band Instruments

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-18 CERTIFICATION STATEMENTS (S)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for approval to purchase band instruments for use at Classen, Southeast, Douglass. Northeast, Star Spencer. Northwest Classen High Schools and Harding, Jefferson, Hoover Middle Schools in the Board of Education Meeting agenda of February 13, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993,/Bond Election.

Dr. , Juy Sconzo

(Date)

certification statement(S) TO:

BOARD OP EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for EMCS7DDS. Automatic -Temperature Controls from Automated BuiIdlng_ System, Inc.-I of Oklahoma Citv, . who submitted the, lowest and most reponsiblQ bid based on information presented bv District*s Bond Issue nrodfiot consultant in the Board of Education Meeting agenda of PebruarV 13. 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October XZ, 1993, Bond Election.

(Date)

146. MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-19 UNFINISHED

BUSINESS

Mr. Leo Rise announced that there were three different groups signed up to speak, and in the interest of time he asked that six minutes be allocated to each group. He said that the way he would like to have the item presented was to have a motion on the floor and then hear from our consultant and staff. After they made their presentation, he would allow the three groups to speak and then after that Board discussion, a vote if that was satisfactory to everyone. The groups and Board concurred. 1.

EMCS/DDS Automatic Temperature Systems, Inc, of Oklahoma City

Controls;

Automated

Building

Approval to award the bid for EMCS/DDS Automatic Temperature Controls to Automated Building Systems, Inc., of Oklahoma City, who submitted the lowest and most responsible bid based on information presented by District's Bond Issue project consultant. Controls will be purchased and installed as needed during the life of the projects according to terms and conditions of the returned proposal. Total estimated cost, allowing for inflation during the contract period will be approximately $3,660,000. (To be paid from Bond funds.) SUBSTITUTE MOTION

EMCS/DDS SUBSTITUTE MOTICW FAILED

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE TO TABLE ITEM 1 UNTIL THE BOARD MEETING OF FEBRUARY 27, 19S

ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

no aye no no

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

no aye no

MOTION DEFEATED 2 aye, 5 no.

AMENDED MOTION

Frank Kellert Terri Silver

MOTION: SECOND:

MOVE TO DEFER ITEM 1 BID FOR

ROLL CALL

R. #183 DEFER EMCS/DDS CONTROLS UNTIL FEB. 27, 1995

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

EMCS/DDC CONTROLS UNTIL FEBRUARY 27, 1995.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

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MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995 M-20

UNFINISHED BUSINESS (Continued) ORIGINAL MOTION

MOTION: SECOND:

Thelma R. Parks Tom Yeargain

MOVE APPROVAL OF THE ITEM TO AWARD THE BID FOR EMCS/DDS AUTOMATIC TEMPERATURE CONTROLS TO AUTOMATED BUILDING SYSTEMS, INC. Mrs. Parks commented her action was for discussion purposes.

Mr. Leo Hise asked Dr. Jack Isch, Executive Director, Management Operations, and Mr. Tom Gunning, Project Coordinator, The Benham Group, to come forward for any questions the Board might have to ask. Mr. Frank Kellert asked if there was anything they would like to give the Board in terms of their own document first. They might answer any questions he might have.

Mr. Hise asked them to make their presentations of the recommendation. Mr. Gunning stated that they did not have a formal presentation, however they have provided the Board with packet information. He summarized by saying that five bids were received and reviewed. Only one bid was found to be responsive to all the technical specifications and documents. That is, only one of the five bidders actually proposed to furnish items that met the bid specifications. Their recommendation was that it be awarded to that bidder. Mr. Gunning said that in an effort to be fair to all the other bidders and to give the Board options in that they had the right to wave bid formalities, information of the other four bidders was provided to the Board including the level of their responsiveness to the technical specifications which are demonstrated by a matrix and gives a relative comparison between them and then a comparison of the bid costs of all five bidders. 1.

Mr. Kellert said that he had a question about that particular point. He noticed that in the analysis on page 7 of the short sheets, one of the bidders, BTH, did not provide all required information in appendix B. He asked what that was, but never got the information. Today, he requested it and received it? from Mr. Gunning's office by fax. Although he had a copy of appendix B, he wanted Mr. Gunning to explain what was eliminated there. Mr. Gunning explained that the item missing on appendix B was the shipping cost down at the bottom. The shipping cost on the other bidders ranged from 4% to 20%. This particular item was left blank on this bid and this bid only. Mr. Kellert stated that to him this meant one of two things â&#x20AC;&#x201D; either they forgot to put the shipping on there, or there are no shipping costs. Since they carried a total down to the bottom, he's going to assume that they knew that was blank and that they would not have the opportunity to come and charge shipping charges.

Mr. Gunning said that if they would look on items 2, 4, and 6, those items also had no numbers in them, but it was indicated they were included above. Based on their indications on other items that those numbers were included, he thought it would be reasonable to assume that if they were included above, they would have put the same thing on the shipping costs line. It looked like it was just missed or a clerical error.

Mr. Kellert asked if there was an inquiry made about this. Mr. Gunning answered that there wasn't, because they felt if they inquired of the one bidder concerning an irregularity or problem, to be fair they had to ask every bidder questions concerning their bid. They felt that the bid in question was so far from meeting the technical specifications that the dollar value was almost immaterial. Their bid was lower than the bidder recommended, but they did not bid the same equipment that was specified and that the other bidder bid. "You don't have apples and apples."

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M-21 UNFINISHED BUSINESS (Continued)

Mr. Kellert said he understood that and questioned if Mr. Gunning was speaking manufacturer to manufacturer, or was saying that the brand of materials that was specified was not suitable for the job in this case. Mr Gunning answered that they did not specify a brand per se, specified a performance criteria for each item.

but

Mr. Kellert said the moment he crossed over the line into Mr. Gunning's expertise, he would back off, but he was trying to approach this from the standpoint of our process and how we do things. He said he knew a lot of it was handed to him by Dr. Isch because he's our staff person in charge of all this. Mr. Gunning explained that minor.

staff's

involvement here was

relatively

Mr. Kellert said that when the bids were opened, it must have looked to somebody like this was the low bid. He asked if there was anything communicated to anybody as far as the bids, or whether a bid was acceptable or the next day or anything like that?

Dr. Isch replied that he did write a letter to the Superintendent on January 19.

Mr. Kellert asked what then happened between the 19th and the Board meeting on the night of the 23rd? Dr. Isch said on Monday they met with Mr. Bagby and The Benham Group disagreed with Dr. Isch's and his staff's analysis. When Dr. Isch wrote the letter on the 19th, which would have been a Thursday or Friday, to get it in the Board packet, they did not see a way that anyone would disagree with their analysis of it. They did look at the item on shipping and assumed that would be zero because there was a total at the bottom. He did look at another document right after Mr. Kellert had asked his question and there was no shipping charges on that particular item, but they did have "no charge" written on it.

Mr. Kellert said there is a charge, charge to the District.

but they're just paying it at no

Dr. Isch answered that no charge' to the District was what he was saying. He and his staff took that to mean there would be no additional charges.

Mr. Kellert asked if he had any conversation with these people on whether or not they had intended to include shipping? Dr. Isch said he did not. Mr. Kellert asked if their presumption was that since they carried a total down they must have meant to include the shipping in with the price. Dr. Isch said that they was their assumption. Mr. Kellert said that as he read the law when Senator Rogers included that information, a lot of terms got thrown around. For example: lowest and best bid which he questioned on the segment, which is not what the law says. Neither is the lowest and most responsible bidder part of the law. What the law he got from our General Counsel calls for is the lowest/responsible bid. First of all you have to determine who the lowest bid is and second you determine if that bid is a responsible bid. Mr. Kellert said he never saw the lowest bid with the qualification that they weren't responsible. In fact, it wasn't until he asked that it be faxed today that he even knew what the lowest bid was. He was having a little problem that on the afternoon of a situation like this he found out that all of this is about a half a million dollars. Dr. Isch said in response, they assumed that there was no charge because there was a total. He also stated that they did present a letter to the Superintendent that did not go to the Board, and he assumed they had not seen that letter. Mr. Kellert said he had not seen it. Dr. Isch said they had made a recommendation. He said the Board had not seen it because The Benham Group disagreed with their analysis and that was the reason it was tabled two or three weeks ago. At that point, as Mr. Gunning said, the staff at the Service Center had very little input in this recommendation. They were removed from that process.

■y

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M-22 UNFINISHED BUSINESS (Continued)

Mr. Gunning stated that it was their professional opinion that they only had one responsible bid, and that was from ABS. Mr. Kellert asked if that had anything to do with appendix B. Mr. Gunning said it did not. Mr. Kellert said that he wished appendix B had been there, and that frankly it was suspicious by its absence. Dr. Isch said that there were really two items in there in his opinion that they really needed to deal with. The company that they recommended had a statement in the front of their proposal that said all of our equipment will meet or exceed all the specifications set forth. To him that said quite a lot — you could say it in one sentence or ten pages. The other thing they looked at was the price. When they look at the price and they see that one statement says thei;p equipment will meet or exceed, they're bonded, he doesn't see how they can do it any other way.

Mr. Kellert He asked if he was talking about the statement from the recommended bidder or the low bidder. Dr. Isch said the low bidder. Mr. Kellert asked if the recommended firm also gave a statement to that effect. Dr. Isch said that was correct. Mr. Gunning said, however, the detail of the equipment they proposed to furnish does not meet the specifications, said The Benham Group stood on their recommendation.

Mr. Kellert said that as a citizen Board, they were only protected by expert opinion, whether it be legal opinion or bond counsel. However, Mr. Kellert stated that the irregularities of this process, whether they are from our District or from the Benham Firm, causes him some concern. He wanted to say that publicly this is a situation where after all is said and done, that he had requested a more complete package of documentation. Today, he finally got the grid gnd today he finally got this item B only to find out that we're talking about a blank instead of a zero in a freight item, and he didn't really know what to make of it. This number was conspicuous by its absence. The document from the Benham Group simply says that you didn't know you had, a low bid by $500,000 because they didn't put freight in that column. At 3:00 o'clock this afternoon I find out that the required information that was not provided was a zero instead of a blank space in the shipping line, Mr. Kellert said he was assuming that from the document; that says BTH did not provide all required information in appendix B/ therefore we could not give you a total estimated cost. Mr. Gunning said that was correct. Mr. Kellert said tha,t now he finds that what that is referring to —. Mr. Gunning,interrupted to say that everybody else provided information in that block, and there are shipping costs involved. Mr. Kellert said he understood that.

Mr. Gunning said that BTH in three other locations indicated that items they did not provide prices for were in fact included in their bid. So, they set a precedent earlier in their bid form by stating that the item was included already and was not shown. Mr. Gunning said Mr, Kellert was getting hung up on what The Benham Group considered a side issue, BTH didn't meet the specifications. They did not bid the same quality system that was specified. ABS did bid the same quality system as specified. To make the BTH system equal to whajt was specified by other bidders might very well result in a different cost. "If the other bidders were allowed to downgrade their equipment, their bids would be different to. You don't have apples and apples. You ask for an apple and somebody bids you an orange, you need to be very careful before yog award it to the orange because you wanted an apple." Mr. Kellert said there was no question about that and in case there is any misunderstanding, he didn't think there was anybody on this Board who's been on record more times, during the last three years to bring a project consultant in, or to even continue to contract with your firm. So, Mr. Kellert said that he was just saying as a Board member who does know this business and who is asked to make a four and a half milliori dollar decision based on expert opinion, that he sees irregularities in our process that he had been observing for six years. Whether Mr.

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H-23 UNFINISHED BUSINESS (Continued)

Gunning is a part of it or not, Mr. Kellert said a red flag started going up for him because he starts seeing omissions and justifications that he hadn't seen in five years on this Board and this is a critically important item. Mr. Kellert continued that he wanted to get comfortable with Mr. Gunning's recommendation in order to be able to support it. Mr Kellert stated that he also knew that the Board has some discretion with regard to minor technicalities in a bid form and from the surface of the language in the document which is all he's had to go by it would seem that the BTH bid was not shown to them because that line was not filled out. This was the only reason that was given to him. He said it would be under the discretion of the Board to accept a minor imperfection or have the flexibility to accept the bid even with a minor flaw in the document. What he's saying is that they were not even given the chance to consider what that flaw was and the consequences in his mind were they were being asked to spend $500,000 and they didn't know it.

Mr. Gunning answered that they considered the deviations from the "spec" anything but minor. Mr. Kellert made the correction that it was not the "spec" but Appendix B. This says the bid did not provide all required information in Appendix B. What was provided in Appendix B was a zero in the shipping column. Mr. Kellert said he is getting increasingly uncomfortable with irregularities.

Mr. Gunning said that they always had the option to reject all bids and bid it again. Mr. Kellert said that was the first option The Benham Group gave them before saying that there were qualified bidders." Mr. Gunning answered that there is a qualified bidder that is under the estimate. Mr. Ron Bogle asked Mr. Gunning if the apparent low bidder, even though in their materials they stated that the equipment that they were providing in their bid was equal to what was specified, was specifying cheaper equipment, and that's why they were able to give us a lower price. He asked if Mr. Gunning felt that if they had given us equipment equal to what we were asking for*, they would not have been able to give as good a price. Mr. Gunning said yes, that was their position. Mr. Wayne Dempsey asked if there was only one bid that met the technical specifications? Mr. Gunning said yes, only one bid met all of the requirements. Mr. Dempsey asked if The Benham Group prepared the specifications in total? Mr. Gunning said The Benham Group prepared the specifications in conjunction with meetings with district staff, but the specifications are totally the responsibility of The Benham Group. Mr. Dempsey said he recalled a potential for a recommendation made two weeks ago that all bid be rejected. Part of the rational was there were problems with the bidders understanding the technical specifications. He asked if there were pre-bid conferences that took place? Dr. Isch said pre-bid conference were not held, however there were a lot of phone calls and meetings when bidders had specific questions. Bidders either called The Benham Group staff or district staff.

Mr. Dempsey said it was one thing to say out of five bidders there is a low/best bid. It is something else to say that only one bidder out of five met the technical specifications. He said it made him wonder whether the process should have incorporated pre-bid conferences or some

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M-24 UNFINISHED BUSINESS (Continued)

other way to insure the district was effectively communicating with the bidders. Also, some of the controls are not due to come on line for two years or longer. He asked what the impact, at this point and time, would be if the six schools that currently have contracts are not included and operated independently. Mr. Gunning said it was his understanding that the only real impact would be that the six schools in question would not be able to talk directly to the central computer at the Service Center. Dr. Isch said the Cleveland Elementary building is not wired into the control system.

Mr. Dempsey asked why this was not done during renovation? Dr. Isch said Cleveland was out for bid beforeEe had an opportunity to consult with The Benham Group or employ the district's mechanical engineer.

Mr. Dempsey said removing some of the controls didn't say a lot of good things about the district's technical planning. In response to other questions for Mr. Dempsey, Dr. Isch said the centralized control system would use dial-up modems with non-dedicated regular business telephone lines. The cost of,each line was estimated at $60 per month.

Mr. Dempsey wondered about the savings, noting that there would be $60 times 90 schools per month for phone lines in addition to other costs. Mr. Dempsey said even in todays technology, tlje district may, not want to trust a standard telephone line to carry thj.s information. Dr. Isch said in the end the district will be.spending less money on telephone lines than what is being spent today, due to the dedicated lines at each school and 35 schools having lease lines where milage is paid that will be eliminated.

Mr. Dempsey asked if it has been demonstrated [that having centralized controls Dr. Isch said savings would come from being able to control and monitor what is going on in each phase of a building. Plus, the controls will give us the ability to catch problems in the boiler rooms, chillers, univents, and water'temperature problems. 'This will help reduce maintenance and time spent on work in those buildings. Mr. Dempsey asked if the same type diagnostic terminal could be located in each school building. Dr. Isch said it could be.

Mr. Kellert asked Mr. Gunning in terms of his experience with The Benham Group, has he worked with or had a fairly extensive track record in using Johnson Controls. In response to a question by Mr. Kellert about Benham's experience, Mr. Gunning said Johnson Controls is one of the major suppliers in the country of centralized control systems and his company has worked with Johnson Controls before.

Mr. Kellert asked if The Benham Group had worked with Delta systems? Mr. Gunning said his company has worked with al^, of the systems that are represented here. Mr. Bogle asked if Johnson Controls was the recommended group?

Mr. Gunning said they were not.

Regarding the technical specifications, Mr. Kellert asked if the document was the summation of what Mr. Gunning was referring to as the technical specifications.

152. MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

H-25 UNFINISHED BUSINESS (Continued)

Mr. Gunning said the document only represented selected items out of the technical specifications. Everything is a part of the specifications, but is not totally conclusive. Mr. Kellert asked if local experience specifications? Mr. Gunning said yes.

was

the

technical

Mr. Kellert also asked about the consideration to the warranty. Dr. Isch said the recommended firm stated they would give the district a five year warranty against defects. Dr. Isch said the firm he had recommended in his letter three weeks ago gave the same warranty but placed some limitations, for abuse, lightning strikes, or fire. He said it would be to him the same type of warranty with any of the companies. He said none of the companies would want to pay if a district employee destroyed a piece of equipment.

Mr. Gunning said he had no personal knowledge of the exact details of the specifications and he did not personally review them. Mr. Kellert noted there were 100 points difference in The Benham Group matrix because one had a warranty and one had a qualified response. Mr. Gunning said he did not personally review the technical specifications. This was performed by mechanical staff that developed the specifications and he could not give the details of why one warranty was found acceptable and the other was not. Mr. Gunning said he did think it was something other than that, however.

Mr. Dempsey asked about the urgency of purchasing controls at this time? Mr. Lou Fernbaugh, Mechanical Engineer, said if a decision is made tonight, the contractor could work with the consulting engineer, determine the system, determine the price of the system, and then provide that price to the general contractor for his mark-up; or the school district could buy it directly. Mr. Fernbaugh said the schools are not going to be done and the controls installed until the latter part of the summer. The district has from now until the end of July or the first part of August to do this work. There is plenty of time to do it between now and then. A Mr. Dempsey asked if Mr. Fernbaugh was saying there was a several month window of opportunity when the Board could make a decision on controls. Mr. Fernbaugh said it was expeditious that this decision be made as soon as possible. But if the decision is made a week from now, we are not going to have a calamity. Mr. Dempsey asked what was the decision?

latest date the Board could make

Mr. Fernbaugh said he could not give that date because there is a lead time on valves. There are two different things being talked about; automation direct digital control and electronics. The temperature control part includes valves, dampers, and actuators. On the electronics side most of that would be stock, because of standardization. On the temperature control side, the valves could take up to eight to ten weeks to receive. Mr. Dempsey asked for a ballpark date of when the Board could act. Mr. Fernbaugh said he did not have the shipping information in front of him and could not give a date. He said he could tell the Board if they wanted to make the decision within the next few weeks, they could do that. Mr. Gunning said there was another option other than actually rejecting and rebidding. The Board could request bid clarification and ask for additional information from all bidders where they were felt to be short.

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UNFINISHED BUSINESS (Continued)

Mr. Fernbaugh said if the bid package was reworked, it would take 20 days to advertise, followed by analysis. Board approval, and contract signing. The timeline would be too lengthy. Mrs. Terri Silver asked Mr. Gunning what he felt was the most severe infractions on the specifications.

Mr. Gunning said the Board would need to understand that he is not a mechanical engineer. It would be his personal opinion, and would not necessarily represent the opinion of The Benham Group. Mrs. Silver asked if anyone was here from The Benham Group that could give a mechanical engineer's opinion?

Mr. Gunning said he did not have a mechanical engineer present with him tonight. He did not know the discussion would go into such detail on the individual items. He said he has discussed the items with his people, so he is not talking from a vacuum and will explain to the Board how they were explained to him. Mr. Gunning said the most important things have to do with the actual components of the systems itself. Those primarily are a large group of different things; the operating parts of the system rather than the technical details of whether they crossed the "i's" and dotted the "t's". Those things can be worked out much easier than components that don't hold up to the same type of traffic. Mr. Kellert asked Dr. Isch about the warranty for the components.

Dr. Isch said in one proposal the warranty is mentioned in two places. In one place it says "all components furnished as a part this project will be warranted for a period of five years." In another location it says "the installation of the proposed system will follow the requirements of this paragraph. After the installation and check-out of each facility is completed, that particular system will be warranted for a period of five years. The warranty will include all hardware, software, and labor to correct any defects with the items we are furnishing as a part of this contract." Dr. Isch said the other contractor furnished a page which states "Products are warranted to be free from defects in workmanship and material. BTH Mechanical's sole obligation under the warranty is to provide without charge parts and labor needed to remedy any defects which appear within five years from the date of installation. Any claim made during and by the virtue of this warranty must be made in writing and received by BTH Mechanical within 30 days after discovery of the defect." Dr. Isch said they also listed some of the things they will not warranty for; accident, unusual physical, electrical, or electrical/mechanical stress, lightning strike, neglect, misuse, failure of electrical power; environmental air conditioning; humidity control, etc. Mr. Kellert asked if those are the same things other companies do not cover.

Dr. Isch said in his opinion both warranties say the same thing. Mr. Kellert said he needed to know what the difference was between 0 and 100 in those two warranties in The Benham document. Dr. Isch said as the Board can tell he and his staff spent a lot of time going over the documents and they know them pretty well.

Mr. Kellert said he understood they did, but he also understands what Mr. Gunning is saying; that perhaps Mr. Gunning is the lead person on this, but for a contract of this size he would have like to have whoever is responsible for the document here to explain it. Mrs. Parks asked if the groups present tonight could be identified?

Mr. Hise the groups were ABS, BTH, and Johnson Controls.

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M-27 UNFINISHED BUSINESS (Continued)

Mr. Kellert said that so far he has looked at two things in The Benham Group's matrix. One says you cannot determine the price because of incomplete bid information, and we find out that is missing freight. Secondly, there is another 100 to 0 discrepancy because there is a qualified response on a five year warranty which certainly is a serious item. Now, instead of getting a professional opinion of The Benham firm, the Board is told they are getting a personal opinion from one of its representatives. He said he was uncomfortable with that. Mr. Gunning said he would give a professional opinion of The Benham firm. Mr. Kellert said since three firms came to the meeting tonight to discuss this issue perhaps the three groups should be allowed to speak. The Benham Group could take the information and come back with a recommendation that perhaps has been more thoroughly considered.

Mr. Hise said he had a problem with tabling the issue, since every time an item is delayed the Board has just slipped the schedule. There are already bids out on certain secondary schools where the district is having trouble getting a hard figure which will result in cost overruns. In favor of a delay, Mr. Bogle said that Mr. Fernbaugh suggested that the Board has a few weeks before there is a critical path problem. Maybe the Board President should assign a two member committee from the Board to function as a fact-finding group.

Mr. Hise said he looked at all of the bid documents and analyzed them, as any Board member could do. One of the things that he questioned was when the specs refer to valves, etc., does the low bidder's equipment meet the measurement specifications of the bid? Mr. Gunning said he did not know. Mr. Hise asked how the low bidder's equipment was disqualified. Mr. Gunning said he did not personally do the evaluation and did not know specifically whether it has the same physical size or not. Mr. Gunning asked what type of measurement was Mr. Hise referring to? Mr. Hise said flow control, and' all types of controls. Mr. Gunning said he thought Mr. Hise was talking about physical size. Mr. Fernbaugh said if electronics were the issue, neither he nor The Benham Group has broken down an electronics board and tested it. He has seen information relative to BTH in their bid that this equipment is 99.9% fail-safe. If electronics lasts for 30 days it will last indefinitely unless it is abused. On the temperature control side, valves, sensors, communication bus wiring that runs through the building and through the physical plant. He said he has no problem with any of that. Additionally, it is easy to determine if a valve meets the specification. He said he has looked at specifications furnished by BTH and does not see a problem with their valve any more so than he does with Johnson Control or with Barber Coleman. All of the valves are satisfactory from what he sees. He said he does not see a problem with the technical side of any of the three suppliers, they can all do the job from his view point. What it now goes back to is price. Who is the low bid? Second, is that a responsible bid? He said he has looked at bid documents for all of the companies and they have all met the requirements. They have acknowledged the addenda, provided the price, provided an insurance certificate; and bid bonds. He said to be frank, this has been a very long involved process that appears to be very complicated and from his view point it is not. He said Dr. Isch and he got into a discussion where they were starting to debate what the law said. The State Statute stated the lowest/responsible bid. Low price; can they do the job; and will it be a satisfactory job when they are completed.

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MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-28 UNFINISHED BUSINESS (Continued) Mr. Hise said he found varying things in the bid packets which he did not see evaluated. One of the items he saw was where the low bidder included the computer software package within their bid. Mr. Gunning said the computer software was included in all of the bids. Mr. Hise said in one particular bid it was included in their total bid, where another bidder had it per school and per system. He said that was not included in The Benham Group's analysis.

Mr. Fernbaugh said the bid from BTH had roughly $48,000 for the central console plus the programming of that central console. The ABS bid there are various pieces; $500 per school times 90 schools equals $45,000. Also $100 per air handler, with an estimate of[ij200 air handlers in the school system, which would be an additional $20,000. There will be roughly 3000 unit ventilators and they have a price of $25 per unit ventilator which equals $75,000, which now brings the total to $140,000 relative to what he sees in the BTH bid of $48,000. Mr. Fernbaugh said that is on top of whatever figure you calculate differentially between BTH and ABS which he estimates to be a minimum of $500,000. Citizensâ&#x20AC;&#x2122; Ccximents re: DBS Controls

CITIZENS' COMMENTS

Mr. David Righthouse, Automated Building Systems, Inc., said he had not seen any of the other proposals nor h^ad discussions with The Benham Group or district staff regarding the evaluation process, or the review of the proposals. He said he has no idea why specifically The Benham Group has recommended his firm.- He said The Benham Group is a nationally recognized firm made up of many experts in the field. The Board of Education has retained The Benham Group to make this recommendation. Unfortunately, Mr. Gunning has not personally prepared to explain the very technical details of the evaluation, because they are extremely technical. Mr. Righthouse said tonight's debate is coming down to a matter of whether or not the Board wants to accept t^e low bid or the second lowest bid and recommended by The Benham Group. One thing that has not been said. Mr. Righthouse said he wished that the Board would ask each of the companies how much experience and how many systems of the type and manufacture specified they have successfully completed. He said his company has been in the business for 10 years and this is all they do. They have some of the major and minor universities; local utilities; larger manufacturing plants in Oklahoma with many buildings installed. These have been installed with the same system proposed for the schools. Their firm has 22 technical full time employees on staff. He said those are the kinds of questions that should be.asked of the Ipw bidder and his company. He said the proposed system is the, largest single control system installation in the history of, the State of Oklahoma. The experience of the contractor with the system he is proposing is extremely important.

Mrs. Thelma R. Parks asked Mr. Righthouse how many systems his company had successfully installed? Mr. Righthouse said systems had been installed for, 53 different customers with some customers having as many,, as 30 to 40 different buildings. 2.

Mr. Tim Jones, Johnson Controls, talked about the concerns he and his staff had in putting the bid together. He said his company did not understand several areas of the point system. He said a perfect example is the warranty issue. Warranty is not for abuse and neglect, the definition is warranty in the dictionary is very specific. He said one of challenges facing the Boa,rd in analyzing the bids was in Appendix B which did not state if a complete system was expected. His company included the complete system and maybe that was a mistake. He said the point is,until his company has a chance to talk with the technical people involved, his company will not know if they made a mistake. He said he was also hopeful the,

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MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995 H-29

CITIZENS' COMMENTS (Continued)

mechanical engineer involved would be available to answer direct questions tonight. He said the Board does have options available to them. There are eight schools with very specific designs. He said those tangible bids with specified equipment could be bid and then used as the mode and standard for the other schools. He said the Board has the option to award the bids in piece, in part, or in full. Mr. Jones said company experience was very important. He said the only thing his company has been told is that they have some short falls without any specific examples.

Mr. Larry Jones, BTH Mechanical, said his firm was the low bidder for the project; questions have been raised in the analyzation by The Benham Group; his firm made 16 phone calls regarding questions on items that evidentially appeared in two addenda. He said the major issue tonight was who is the lowest/responsible vendor. Mr. Jones said Mr. Gunning has stated that the matrix used for evaluation was very arbitrary and stated The Benham Group has had experience with all vendors. Delta Controls cannot determine when they have had a project with The Benham Group. Mr. Jones said the statement "local experience" never appeared in the specifications, which required only two years of experience. He said BTH Mechanical has not installed any systems for Delta Controls. He said that does not present a problem since the company can pull personnel from sister distributors from across the nation and 20 to 50 personnel can be moved to Oklahoma City for the duration of the project. He said staffing the project is not an issue for his company and the personnel that would be involved have been installing their product for four to five years. He said his company listed 39 references, which included local, regional, national, and international. He said none of their references have been contacted regarding their experience. He said Delta Controls is the "new kid on the block," Barber Coleman and Johnson Controls are the major suppliers. He said Delta Controls is the only vendor that the largest computer manufacturer in the world will use in their clean rooms. With a four year track record in the clean rooms Delta Controls can document 1/10 of 1 degree F control of the space and 1/2 of 1% relative humidity control. He said there were obviously questions The Benham Group had about Delta Controls equipment. They were not familiar with their specification sheets. He said the law states the bid goes to the lowest/responsible bidder and BTH meets the law. He said his firm guarantees they will meet specifications on every 75 schools and will be reviewed by A/E firms on submittals on every school.

Mr. Bogle said the Board has been set up with a situation where they are being asked to referee between two bodies that guide, direct, advise, and counsel the Board. He feels the Board is in an impossible situation. The consulting firm telling the Board one thing; the staff telling the Board another thing. He suggested that the issue be tabled until the staff and consulting firm can come back to the Board with a unified recommendation. Mr. Bogle said the issue needs to be continued because the people that the Board turns to for counsel are in conflict. The Superintendent should not have let this issue come to the Board until it was resolved. The Board has been put in an impossible position to try to referee on technical issues that the Board should not be expected to deal with. That is why the Board has consultants and staff. When they both come before the Board and argue the points which exactly contradict each other, then the Board is in an impossible position. He asked to table, continue, or do whatever the Board needs to do to postpone the decision until those who offer counsel on decisions on technical issues can be of one voice and make one recommendation to the Board. He said this is $4.5 Million decision and a life time decision that the district will live with for the next several generations and the Board needs to turn to staff and consultants and tell them to get into a meeting and figure out how they are going to come back to the Board with a recommendation the Board can move forward on.

157.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

:M-30 UNFINISHED BUSINESS (Continued) Mr. Dempsey said he did not know if procedurally there is a way the Board can do that. That was exactly the intent â&#x20AC;&#x153;when themotion was made to table the issue earlier. It was very obvious at that point that the staff and the consultant was not together on what the Board is attempting to do. He said he agreed with everything that Mr. Bogle has said.

Mr. Kellert said he agrees with what Mr. Bogle has said and also agreed in principle with what Mr. Dempsey said. The reason he was not prepared to table the issue at a time prior to having the vendors speak before the Board. Mr. Dempsey said he was prepared to make another substitute motion to reject everything and start over. ;; Mrs. Parks asked about the parliamentary procedure when a vote to table has been taken and denied. Now, the Board is bringing it back.

Mr. Darrel Shepard, Board Clerk, said in the past the Board, with the concurrence of the members have, suggested that an item just be removed from the agenda and brought back at a date certain. He said this is in accordance with the "relaxed rules" under which this Board has operated in the past. The Board has a lot of precedency for this action.

Mrs. Silver said normally the word table is used to lay an issue on the table during a meeting so that other business can take precedent, then you remove it from the table within that same meeting. .If you don't it effectively kills the issue entirely. A motion to postpone to a time certain would be what the Board is looking for at this time.

Mr. Yeargain said the issued needed to be either voted up or down. This has been discussed at length tonight and previously. He said he does not feel the issue is that complicated. He said he would take the word of The Benham Group as the Board's consultant. Mr. Dempsey asked if it would be appropriate for the Board to take a substitute action in which they direct the staff to go back with the consultant and compile additional information i:o bring this item back? Mr. Hise said he knows the Boarc^ has the authority to reject all bids. If the issue was postponed until a later daty, would there be legal complications? i

Mr. Cleeta John Rogers, General Counsel, the item is still a pending item and the property of the Board. The Board can do with the issue what they want. He said is appears to him what the Board wants to do now is to defer until a future meeting the full decision to be made on this issue and to direct the staff to meet with the consultant and bring forward another recommendation. At such future meeting the isoard will take such action as it deems proper. Mr. Rogy^s said ppthing has been closed out, it is still an open issue, and the Board can either set a time certain or they can give the authority to the President to place it on an agenda at an appropriate time after recommendations have come forward. , r MR. LEO HISE SAID THE CHAIR RULED, WITH THE CONCURRENCE OF THE BOARD THAT THIS ITEM WILL COME BEFORE THE BOARD AND WILL LIST ALL OF THE BIDDERS WITH THE BID AMOUNTS. THE FORMAT SHQULD BE THE SAME AS ALL OTHER BIDS BROUGHT BEFORE THE BOARD. HE SAID IF BOARD MEMBERS HAVE QUESTIONS, THEY SHOULD CONSULT WITH GENERAL COUNSEL AND STAFF. MR. HISE SAID HE WANTED THE BOARD TO BE INFORMED WHEN THE BOARD MEETS ON FEBRUARY 27, 1995. MR. HISE SAID NO ONE IS ACCOUNTABLE JCO THE PUBLIC EXCEPT THE BOARD. HE SAID HE EXPECTED THE CONSULTANT AND THE STAFF TO WORK OUT A RECOMMENDATION WITHOUT PUTTING THIS BOARD IN JEOPARDY.

Mr. Bogle said in his opinion this item should not have appeared on the agenda tonight. The Superintendent and the Board President should hyye identified there was a conflict with those that advise the Board and it the issue should not be brought back tot he Board until a resolution is reached between the staff and the consultant| and that they bring a single recommendation with support for that recommendation. .

f 158.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

H-31

UNFINISHED BUSINESS (Continued) Mr. Hise said he did recognize there was a problem and brought this to the attention. He said he does not refuse to put items on the agenda. If there is a recommendation which the Superintendent stands behind that recommendation, it is not his responsibility to control the agenda. He said he tries to the best of his ability to work with all members of the Board and the Superintendent. That is the reason this item is on the agenda. Mr. Hise said he did object to the item being placed on the agenda. Mrs. Parks said The Benham Group had been hired to be the Board's Bond Consultant. Dr. Jack Isch, Executive Director, Maintenance Operations, was appointed to be the Bond Manager. The Board has in the past accepted their recommendations or rejected their recommendations. Mrs. Parks asked what is the basic difference between the two? Dr. Isch said as Mr. Gunning pointed out earlier in his comments. Dr. Isch's staff was not involved in a recommendation to the Board. He said if they were permitted to get together, discuss the item, talk about their differences they probably could come to an agreement.

Mr. Tom Gunning said he was as amazed as the Board. He thought there was complete agreement. The Benham Group had met with district staff on at least three occasions. The Benham Group had met with the Superintendent and with General Counsel. Mr. Gunning said he thought everyone was at one accord until the meeting started tonight. He assured the Board that if he had known what the situation was, he would have come fully prepared with all of his technical personnel. Mr. Hise said when the item was placed on the agenda, the Superintendent and staff did not have all the information that is available tonight. He said he based his decision on good-faith that all information was to be presented. He said he would guarantee the issue will not be placed on the agenda for February 27 unless everything is in place. Mrs. Parks asked Mr. Hise as Board President how he arrived at the concurrence of the Board on this item?

Mr. Hise said concurrence is the majority of the Board. Mrs. Parks asked what majority he identified?

Mr. Hise said he asked if there were voiced.

any objections

and none were

Mrs. Parks said no one objected because no one objected to what he was doing at that time. She asked if that indicated Board concurrence?

Mr. Hise said it had been suggested by Board members that the item be delayed and suggested that the chair postpone the item.

NEW

BUSINESS

(NONE) CITIZENS

(NONE)

COMMENTS

159.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

H-32

BOARD

MEMBER S'

COMMENTS

Mr. Ron Bogle said in listening to the Bond financial reported presented by Mr. Nick Kelly, Director, Budget and Financial Management Division, he found himself feeling a comfort level that is reassuring. He said the Superintendent and staff has put together a very professional way of keeping track of the Bond projects. The comfort that gives Board members in being able to defend themselves and the actions of the Board with the community are important and it takes away a lot of the concerns that might have been expressed six months ago before such a reporting process was in place. He said sometimes the contributions of staff are not recognized enough and in this case this was a tremendous step forward from where the district was just six months ago. For the record, Mr. Frank Kellert said he does not have enough expertise to sort out information such as the Board discussed tonight. If any thing he said tonight seemed angry, please understand it was born out of frustration and simply not knowing what to do. He said hopefully this can be cleared up and pulled back together again. He said he hoped the remarks were taken in the spirit they were intended.

Mrs. Thelma R. Parks commended the Board for working together and for finally arriving at that point where they can actually do the kinds of things they are expected to do. Mrs. Parks said the Board is moving in the right direction, because this was one of hey pet peeves a long time ago. She had asked for a line item about the^budget, where the money was being spent, where the money was going, and how it is getting there.; She said she was pleased by Mr. Kelly's report.. Also pleased with Dr., Isch, Mr. Fernbaugh, and Mr. Gunning.

Mr. Tom Yeargain said he does take the recommendations of The Benham Group because there is no way the Board members â&#x20AC;¢,can understand what the whole system is about. On another issue, he said he is still wanting Dr. Sconzo to look into the Native American heritage studies. He said this is something that not only his community,,,but all of Oklahoma City is looking at. Mr. Hise asked if the Board would consent to allowing Mr. Jemal Abdul Aziz a chance to address the Board. , Citizens' Comments . ....................

Mr. Jemal Abdul Aziz, 100 Black Men Coalition, talked about the organizations first annual African American Quality of Life Improvement Awards Banquet, February 19, Fifth Ssason Hotel. He; said Dr. Betty G. Mason and Dr. Guy SconzQ would be honored along with 15 other individuals. He invited all Board members to attend.

EXECUTIVE R. #184 APPROVAL PCR EXECUTIVE SESSION 11:15 P.M.

MOTION: SECOND:

SESSION

Wayne Dempsey Tom Yeargain

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; (B), CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING BRANDT, ET 2UL., VS. OKLAHOMA CITY PUBLIC SCHOOLS, ET AL, CASE NO. CJ 89-9348; AND (C) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKL2UIOMA CITY PUBLIC SCHOOLS. ROLL CALL

Mr. Mrs. Mrs. Mr.

Bogle, Silver, Parks, Hise,

MOTION CARRIED 7-0.

aye aye aye aye

Mr. Mr. Mr.

Kellert, Dempsey, . Yeargain, h . .<.h i;:

aye aye aye

The Board went into Executive Session at 11:15 p.m.

160.“' MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 1995

M-33 R E T U R N

S E S S I 0 N

OPEN

Wayne Dempsey Terri Silver

MOTION: SECOND:

R. #185 REGCNVENEIN OPEN SESSICN 11:49 P.M.

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED 7-0. 0 P E N

Mr. Mr. Mr.

aye aye aye aye

Bogle, Silver, Parks, Hise,

Kellert, Dempsey, Yeargain,

aye aye aye

The Board returned to Open Session at 11:49 p.m.

SESSION

MR. LEO HISE ANNOUNCED THAT ITEM (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS WAS REMOVED FROM THE AGENDA; NO ACTION WAS TAKEN ON ITEMS (B) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING BRANDT, ET AL., VS. OKLAHOMA CITY PUBLIC SCHOOLS, ET AL, CASE NO. CJ 89-9348 AND (C) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS ADJOURNMENT

There being no further business, the meeting adjourned at 11:50 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Silver, aye; Mr. Yeargain, aye; Mrs. Parks, aye; and Mr. Hise, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President Mi^nute Clerk

Minutes

approved

by the , 1995

Board

Education

this

*^^7

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

• Witness my hand and seal of this School District this 1995.

/ •

—

Clerk, Oklahoma City Board of Education

(SEAL)

day

NO ACTICN TAKEN

DURING EXECUTIVE SESSION

R. #186 ADJOURNMENT 11:50 P.M.

161.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 18, 1995

M â&#x20AC;¢

M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM

(AUDITORIUM),

ADMINISTRATION

BUILDING,

900

NORTH

KLEIN,

SATURDAY,

FEBRUARY 18, 1995, AT 9:40 A.M. PRESENT!

Wayne Dempsey, District 4 Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Tom Yeargain, District 7

Vice President Member Member Member Member Member

ABSENT:

Leo Rise, District 6

President

ORDER

CALL TO CRDER

Mr. Wayne Dempsey called the meeting to order, gave the invocation, and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present, one absent.

REORGANIZATION

THE

BOARD

OATH OF OFFICE

Mr. John Garvey, Oklahoma County Clerk, administered the Oath of Office to Mr. Michael Carter, District 6. ROLL CALL FOLLOWING THE SEATING OF THE NEW BOARD MEMBER

Mr. Darrel Shepard, Board Clerk called the roll: Mr. Ron Bogle, present; Mr. Frank Kellert, present; Mrs. Terri Silver, present; Mr. Wayne Dempsey, present; Mrs. Thelma R. Parks, present; Mr. Michael Carter, present; and Mr. Tom Yeargain, present. All present.

OATH OF OFFICE TC MICHAEL CARTER, DISTRICT 6 ROLL CALL FOLLOWING THE SEATING OF MICHAEL CARTER

ELECTION OF BOARD PRESIDENT AND VICE PRESIDENT FOR 1995-96

BOARD PRESIDENT

With the Superintendent presiding, nominations for the Board presidency were opened. Mrs. Thelma R. Parks nominated Mr. Wayne Dempsey. Mrs. Terri Silver nominated Mr. Ron Bogle.

On roll call, Mr. Bogle voted for Bogle; Mr. Kellert voted for Bogle; Mrs. Silver voted for Bogle; Mr. Dempsey voted Dempsey; Mrs. Parks voted Dempsey; Mr. Carter voted Bogle; and Mr. Yeargain voted Dempsey. Four voted for Bogle, three voted for Dempsey. Mr. Ron Bogle was declared President of the Oklahoma City Board of Education for 1995-96.

R. #187

ELECTICN OF BOE PRESIDED:

RON BOGLE

162.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 18, 1995

M-2 ELECTION OF VICE-PRESIDENT FOR 1995-96

2. R. #188 ELBCTIOJ OF BOE VICE PRESIDENT: TERRI SILVER

BOARD VICE-PRESIDENT

Mr. Ron Bogle, Board President, opened nominations for Vice-President of the Board. Mr. Frank Kellert nominated Mrs. Terri Silver; Mr. Tom Yeargain nominated Mr. Wayne Dempsey. Mr. Dempsey declined the nomination. Mr. Frank Kellert then moved that Mrs. Terri Silver be elected by acclamation. The motion was seconded by Mr. Wayne Dempsey.

The roll call was as follows; Mr. Bogle voted aye; Mr. Kellert voted aye; Mrs. Silver voted aye; Mr. Dempsey voted aye; Mrs. Parks voted aye; Mr. Carter voted aye; and Mr. Yeargain voted aye. All aye. Mrs. Terri Silver was elected Vice-President for the Oklahoma City Board of Education for 1995-96 by acclamation. Mr. Ron Bogle said two of the most important things the Board can do to define itself is install its new members and elect its officers. He said he was surprised and humbled by today's act. He welcomed Mr. Michael Carter to the Board. He said today should be defined as a new and exciting day for the Oklahoma City Public Schools; a chance to sit aside some of those, perhaps in some cases, artificial divisions that have kept the Board from working together in the past and a chance to view themselves as representatives of the entire City to work for the benefit of children and patrons. Mr. Bogle said he pledged to the Board members that he will help unify and not divide and invited all Board members to try to find ways to work together for the good of the schools.

ORGANIZATION OF THE BOARD AND THE ELECTION 2kND/OR APPOINTMENT OF OTHER OFFICERS

Board Officials R. #199; ELBCTIOJ OF BOARD OTFICIALS

Mrs. Thelma R. Parks made the motion, seconded by Mr. Wayne Dempsey for the election of clerks and other officers for 1995-96 as follows:

Clerk of the Board

Mr. Darrel Shepard

Deputy Clerk

Mrs. Rosa Lambeth

Encumbrance Clerk

Mr. Nick Kelly

Assistant Encumbrance Clerk

Mr. Kevin Berry

Minute Clerk

Mrs. Betty Moser

Treasurer

Mrs. Sandy Henry

Assistant Treasurer

Mrs. Sue Allford

Designated Purchasing Agent

Mr. Belphry Dean

On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

153.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 18, 1995

W-3 ANNUAL READOPTION OF BOARD'S WRITTEN POLICIES Annual readoption of Board's written policies, subject to the understanding that all policies not established by law and/or contractual arrangements may be changed through Board action at any time. (Policy readoption during the reorganization meeting is required in Board Policy B-30: BOARD POLICY ADOPTION AND REVIEW. f /

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE TO APPROVE THE ANNUAL READOPTION OF BOARD POLICIES AS LISTED AND TO PLACE ON THE NEXT AGENDA THE PROPOSAL TO HOLD A FUTURE BOARD MEETING TO SPECIFICALLY EVALUATE BOARD POLICY EXECUTION. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mrs. Terri Silver said Board Policy B-30: BOARD POLICY ADOPTION AND REVIEW, Page 3 of 3, states "The Board will also evaluate how policies have been executed. It may relay on school staff, students, the community and other organizations to provide information for the evaluation." She said she did not know if the Board has formally ever done that, but she feels it would be a very valuable thing if the Board could have a future meeting for this purpose. Mrs. Thelma R. Parks asked if the Board had not always discussed, revised, and modified Board policies when necessary. She asked if Mrs. Silver's request was along the same lines? Mrs. Silver said in the last paragraph of the policy. Page 2 of 3, it states the Board will annually review and update the policies. Personally, she feels an evaluation of the execution of the policies is a little different than reviewing individual policies. Mrs. Parks said the execution following the discussion should be what the Board evaluates to determine whether or not the policy is meeting the needs of the Board. Mrs. Parks asked if Mrs. Silver was wanting a more formal form of evaluation? Mrs. Silver said that was what she was asking for. She said sometimes individual policies are reviewed but the whole affect of all policies are not evaluated.

Mr. Frank Kellert asked if Mrs. Silver was seeking input from the community for feedback to the Board of the impact of the execution of the Board policies. He said the only caution he would have would be to make sure there was not a cross over into personnel issues. Mrs. Parks said that input should not cross over into policy making. She said she thought the Board had been receiving input. When parents, patrons, or citizens made comments on Board policies, the Board's policies might be modified. She said this was a matter of interpreting the evaluation, review, and citizen input. She said the Board has citizen input at every Board meeting. Mrs. Silver said she did not want anyone to think that she feels this is not being done by the Board. However, she said it would be nice if the Board could focus on doing the evaluation at one time. She said there are still policies in the policy book that refer to fifth grade centers. She said the little things such as reference to fifth grade centers could be cleaned up in the process. Sometimes these things are not noticed because a problem has not arisen, but they should be addressed.

R. #190 AAPPROVAL BOARD POLICY ADOPTICW AND REVIEW

164. MINUTES OF THE SPECIAL MEETING OF FEBRUARY 18, 1995

M-4 BOARD BOARD tlEMBERS' COMMENTS

MEMBER S'

COMMENTS

Mrs. Terri Silver welcomed Mr. Carter to the Board and his family and friends that were in attendance. She said she hopes the Board works together in harmony and will do the best for the children of the district.

Mrs. Thelma R. Parks said she had not had an opportunity to meet Mr. Carter, but had called him to offer congratulatory comments. She said the Board was delighted to have him and hoped his contributions and the contributions that the Board will make, enhance, and extend will make Mr, Carter comfortable and he will know that he made the right decision when he sought election. To Mr. Bogle and Mrs. Silver, Mrs. Parks said the Board had spoken and offered her congratulations. She said she looks forward to the Board working very hard to make sure that all of the things in the Bond issue and what has been previously done as a Board will continue to be done in an expeditious manner. Mr. Tom Yeargain congratulated Mr. Carter, Mr. Bogle as President, and Mrs. Silver as Vice-President. He said this was an exciting day. Mr. Wayne Dempsey said he joined with the other Board members in welcoming Mr. Carter to the Board. Mr. Dempsey said he first ran for the Board when he was 19 years old and was not elected. He sill believes young people should become involved in the processes that affect them. He extended hearty congratulations to both Mr. Bogle and Mrs. Silver. He looks forward for a very good year for Oklahoma City Public Schools and the children in the school system. This year is significant for him because at the conclusion of this year, he will finish a four year term on the Board. No matter what his decision will be, he will always believe he has done what is right, attempted to work for the best interest of children, and followed his moral convictions which is the most important thing any one can do. He said he knew all Board members would pull together and work very hard to do those things which are right not only for children, but for the community.

Mr. Frank Kellert congratulated Mr. Carter. He said no matter what Mr. Carter thought this was going to be like, it would be different, but all Board members would try and help him historically get up to speed as fast as possible. He congratulated Mr. Bogle and Mrs. Silver. He said he appreciated the tone and spirit of the remarks and regardless of how the election might have gone, the remarks would have been very similar, if not identical. He said he believes the Board has a spirit of willingness to work together and to focus on issues and Important common ideas for the benefit of children. He said the Board has a lot of leadership and looks forward to this year with the new leadership of the Board and the new leadership of a new superintendent. He said there were opportunities for some very exciting things to happen. Mr. Michael Carter thanked those in the audience who supported him. H^ said he is young and new to the Board and will have to learn fast to gpt up to speed in hiring a new superintendent. He said he will do the best he can and work for the children first. He hopes the Board will be unified and move in the right direction. HÂŠ said all children pte important and dollars, though they are mind-boggling at times, are npt as important as the children and morals. Mr. Carter introduced his wife, parents, and in-laws. Dr. Betty G. Mason welcomed Mr. Carter. She said when she visited with Mr. Carter yesterday, he suggested that coming onto the Board was a bit overwhelming. She told him it was equally overwhelming for every new member of the Board, with the exception of Mrs. Parks p.nd Mrs. Silver-i Mrs. Parks taught in the district for many years and Mrs. Silver hsd attended many Board meetings and was involved with PTA organizations. As Mr. Kellert had said, it is overwhelming and then some. Dr. Maspn said she suggested to Mr. Carter that he comes as : a tremendously important role model for young people. Mr. Carter had told her thst just five years ago he was sitting in a high school classroom. Dr, Mason said Mr. Carter will be a beacon for many youth who want to enter into public service. She said staff are here to support and assist him in every way. Dr. Mason also congratulated Mr. Bogle as the new Board President, and Mrs. Silver as the new Board Vice-President.

165.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 18, 1995

M-5 ! i i

ADJOURNMENT

There being no further business, the meeting adjourned at 10:20 a.m. The motion for adjournment was made by Wayne Dempsey and seconded by Tom Yeargain. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

n n â&#x20AC;¢! 4T 1 Minute Clerk

Mj^utes Mj^utes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the 1995.

Board

Education

this

day

)

________ , 1995.

Clerk, Oklahoma City Board of Education

(SEAL)

day

R. #191 ADJOURNMENT 10:20 A.M.

166. MINUTES OF THE SPECIAL MEETING OF FEBRUARY 23,

1995

M-1 THE

BOARD

EDUCATION OF

INDEPENDENT

SCHOOL DISTRICT NUMBER

OKLAHOMA,

CONFERENCE ROOM,

ADMINISTRATION BUILDING,

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

ABSENT;

None

OTHERS PRESENT: Darrel Shepard, Services/Board Clerk TO

900 NORTH KLEIN,

THURSDAY,

1995, AT 11:30 A.M.

PRESENT!

CALL

MET IN SPECIAL SESSION IN THE BOARD ROOM

OKLAHOMA COUNTY,

FEBRUARY 23,

President Vice President Member Member Member Member Member

Executive Director of Board Related

ORDER

Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, present.

EXECUTIVE

MOTION: SECOND:

all seven (7) members of the Board were

/ / R. #192 APPROVAL FCR EXECUTIVE SESSIO 11:31 A.M.

SESSION

Wayne Dempsey Thelma R. Parks

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS [25 O.S. SEC. 307 B.l AND 70 O.S. SECTION 70 5-118]. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

R E T U R N

MOTION: SECOND:

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board went into Executive Session at 11:3

OPEN

S E S S I 0 N -■

Thelma R. Parks Wayne Dempsey

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CJkLL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED• 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board returned to Open Session at 1:31

I 7 J /' ■ R. #193 RECONVENE IN OPEN SESSION 1:31 P.M.

167.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 23, 1995

M-2 IN NO ACTICN TAKEN IN EXECUTIVE SESSIOl

R. #194 1:32 P.M.

OPEN

SESSION

MR. RON BOGLE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS [25 O.S. SEC. 307 B.l AND 70 O.S. SECTION 70 5-118].

ADJOURNMENT There being no further business, the meeting adjourned at 1:32 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Frank Kellert. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

mute Minutes

by the 1995.

approved

Board

Education

this

day

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. itness my hand and seal of this School District this

/day

1995.

Clerk, Oklahoma City Board of Education

(SEAL)

ns.

168.

u:.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1995

M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM

CONFERENCE ROOM, 900 NORTH KLEIN, FRIDAY, FEBRUARY 24, 1995, AT 11:30 A.M.

PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Darrel Shepard, Executive Director of Board Related Services/Board Clerk

CALL

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present, Mrs. Thelma R. Parks arrived for the meeting at 11:49 a.m.

EXECUTIVE

MOTION: SECOND:

hi i f

SESSION

R. #19 APPROVAL PCR EXECUTIVE SESSIO 11:40 A.M.

Wayne Dempsey Terri Silver

ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0. R E T U R N MOTION: SECOND:

aye aye aye

Mrs. Silver, Carter, Mr. Bogle, Mr.

aye aye aye

The Board went into Executive Session at 11:40

OPEN

S E S S ION

/ R. #196 RECONVENE IN OPEN SESSIO} 1:18 P.M.

Wayne Dempsey Tom Yeargain

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board returned to Open Session at 1:18 p.m.

169.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1995

M-2 I N NO ACTICN TAKEN IN EXECUTIVE SESSIOJ

R. #197 ADJOURNMENT 1:20 P.M.

OPEN

SESSION

ADJOURNMENT There being no further business, the meeting adjourned at 1:20 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Tom Yeargain. On roll call, the votes were as follows; Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk

Minui^es approved by the Iytx__________ t 1995 .

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education -

this

day

)

W^ne^s my hand and seal of this School District this

1995.

Xday

Clerk, Oklahoma /City Board of Education (SEAL)

170.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 21,

THE

BOARD OF

EDUCATION OF

INDEPENDENT

SCHOOL DISTRICT

OKLAHOMA COUNTY^

OKLAHOMA,

CONFERENCE ROOM,

900 NORTH KLEIN, MONDAY,

1995

NUMBER

MET IN SPECIAL SESSION IN THE BOARD ROOM FEBRUARY 27,

1995, AT 11:30

A.M.

PRESENT!

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

OTHERS PRESENT: Darrel Shepard, Services/Board Clerk

CALL

President Vice President Member Member Member Member Member

Executive Director of Board Related

ORDER

CALL TO CRDER

Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, present. EXECUTIVE MOTION: SECOND:

all seven (7) members of the Board were

SESSION

R. #198 APPROVAL FOR EXECUTIVE SESSICX 11:34 A.M.

Wayne Dempsey Terri Silver

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

R E T U R N MOTION: SECOND:

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board went into Executive Session at 11:34 a.m.

OPEN

S E S S I 0 N

Ri #199 RECCNVEJ^E IN OPEN SESSION 12:56 P.M.

Thelma R. Parks Tom Yeargain

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board returned to Open Session at 12:56 p.m.

z 171,

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 27,

1995

H-2 I N NO ACTIOI TAKEN IN EXEXZUrrVE SESSIOJ

OPEN

SESSION

R. #200 TUDJOUEINMENT 12;57 P.M.

There being no further business, the meeting adjourned at 12:57 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Frank Kellert. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting,

excluding the Executive

Minute Clerk

Minutes

approved

by the 1995.

Board

Education

this

day

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA I, the undersigned Clerk o'f the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

iti^ess my hand and seal of this School District this , 1995.

Clerk, Oklahoma City Board of Education

(SEAL)

day

172.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 21, 1995

M~1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY

27, 1995, AT 7:00 P.M. PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District J Michael Carter, District 6 Tom Yeargain, District 7

ABSENT;

None

President Vice President Member Member Member Member Member

T O

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. ROLL

CALL

RCRL CALL

At the time of the Roll Call, all seven (7) members of the Board were present. INTRODUCTION

VISITORS

INTRODUOTICN OF VISITORS

Mr. Ron Bogle introduced his wife and family, Kathy, Kevin, and Erin. Mrs. Thelma R. Parks acknowledged Mr. Roosevelt Milton, President, NAACP

BOARD

MEMBER S'

BUSINESS/COMMENTS

RECOGNITIONS 1.

Recognition;

Mr. Leo Hise, Past Board Member

Special recognition of past Board Member, Mr. Leo Hise, for eight years of service on the Oklahoma City Public Schools Board of Education.

Mr. Ron Bogle presented Mr. Hise with a plaque in recognition of his service and commitment to the Oklahoma City Public Schools. Mr. Bogle said his eight years of service exemplify and value of community service and the importance of dedication to others. Mr. Leo Hise introduced the members of his family. He said as he looked back over his eight years of service he thought about the number of Board members he has previously served with; he is the thirteenth Board member since he began serving on the Board. He said some of the events place during his tenure were the return to neighborhood elementary schools and the unitary status declared by the U. S. District Court; and the passage of the 1993 $90 Million Bond Issue. Mr. Hise talked about the various decisions the Board has been required to make regarding the Bond issue. Mr. Hise said during his eight years on the Board he has always stood by his principles.

RECOGNITION OF MR. LEO HISE, PAST DISTRICT 6 BOAEÂ® MEMBER

MINUTES OF THE REGULAR MEETING OF FEBRUARY 27, 1995

M-2

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mrs. Thelma R. Parks noted that she was the school counselor for the Hise children. She thanked Mr. and Mrs. Hise tor all they did for her when she served as the counselor at U. S. Grant High School. BUSINESS 1993-1994 AUDIT REPORT STEPHEN H. SANDERS, CPA

1993-94 Audit Report

Stephen H. Sanders, CPA, presented the Independent Audit Report for Fiscal Year 1993-94. Mr. Sanders said the at the end of this fiscal year, the State Department of Education will require that fixed assets be included in the financial statements. As independent auditors his firm looks at the financial statements and give an independent opinion as to whether the statements represent the truth. He said it is his findings through testing that the figures contained in the statements are actual and reflected what happened in the district during the 199394 fiscal year. He explained the changes in the general fund operation that will occur if GAAP is fully implemented; a restriction on fund balances; the cap on administrative costs; and the restriction on capitol outlay. He said there were no exceptions found that were serious enough to bring to the attention of the Board.

1995s Review and Evaluate the Execution Board Meeting of April 17 ,___________________________________________ of Board Policies Approval to use the Board of Education meeting of April 17, 1995, to review and evaluate how Board Policies have been executed. Board may rely on school staff, students, the community and other organizations to provide information for the evaluation. From Board Policy B-30; BOARD POLICY ADOPTION AND REVIEW (Requested for consideration at the meeting of February 18, 1995.)

R. #201 BOE MEETING OF APRIL 17 TO REVEHV AND EVALUATION BOE POLICY EXECUTiai

Terri Silver Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 2 AS LISTED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Mrs. Thelma R. Parks asked for clarification of this item since Board policies have been reviewed and evaluated yearly. Mrs. Terri Silver said she has felt evaluation of Board policy has been when a problem occurs. She said the Board doesn't evaluate how policies are executed unless they need to be changed.

Mrs. Parks said she does not have a problem with the proposed evaluation, but the Board has gone through all of the Board policies yearly. Parents have been allowed to give input before the Board. She said she feels this is nebulous in that the Board would be asking for something of this nature that is being done all of the time.

174. MINUTES OF THE REGULAR MEETING OF FEBRUARY 27, 1995 M-3

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

COMMENTS

Mr. Frank Kellert noted he had the second longest tenure as a Board member with Mr. Leo Hise after Mrs. Parks. He said there has not be anyone in his six years of service that he has been both more diametrically opposed to and more in agreement with than Mr. Hise. He said Mr. Rise's had a good knowledge of the workings of the district, and as a new Board member, it was very helpful to get his orientation of how things work and operate. Mr. Hise left the Board a legacy is that he helped get for the district the annual meeting of the Council of the Great City Schools where the focus of public education will be on Oklahoma City for a period of time. Mr. Kellert said he hoped Mr. Hise would come back to see some of the fruits of that labor, because it will certainly be an important event for Oklahoma City and one of the most positive things Mr. Hise has left for the district. Mr. Tom Yeargain thanked Mr. Hise for all his advice. Mr. Yeargain said when you are new to the Board and having to make decisions, it helps to have someone you can look up to. He said there are a lot of employees, students, and patrons from all of Oklahoma City that have had the help of Mr. Hise. Mr. Ron Bogle announced that the issue related to HVAC controls is not on tonight's agenda and will be brought to the March 6, 1995 Board of Education meeting.

Addressing the large number of people present in the audience. Dr. Betty G. Mason said for some time there has been three companies surveying the district for maintenance and custodial services to determine if they could bring a plan which would save money for the district with the same quality of service. Because of her short tenure before she leaves the district, she has advised the Board President that she will not come forward with any kind of recommendation relating to custodial and maintenance services. Because there are several people in the audience who wanted to speak to this issue she wanted them to know that issue will not be brought forward.

Mr. Kellert said all Board members received a memorandum from General Counsel regarding the appropriateness of the agenda. He said there was a statement made in the memorandum which concerned him and had to do with the fact that General Counsel in its current service and assignment is not given the charge of going through and approving or dealing with the legal issues of the district's bidding process. Since a great deal of the Bond project is happening under fairly direct supervision of the Board, Mr. Kellert suggested we find an appropriate way for bids to be reviewed by General Counsel, after conferring with Dr. Jack Isch, Executive Director, Management Operations, to the extent that the Board is comfortable and the district has a defensible legal position on any bid that the district accepts. Mr. Kellert said is seems pointless to have legal help available and then receive a statement that the office of General Counsel has not specifically been charged with insuring that the district's bidding process is totally legal. He said a legal opinion should be incorporated in the process. Mr. Kellert said the issue that really brings this to a head is what the Board is now facing. The Board is evaluating bids that may or may not involve a legal process. General Counsel has not been asked to review as to the legality of this action; this is the Board's defense and General Counsel is not involved. By Board consensus the Board agreed that Legal Counsel should review all bids as to format, content, and recommendations. CITIZEN S'

COMMENTS

Mr. Roosevelt Milton, President, NAACP-OKC, talked in opposition of contracting for custodial or maintenance services, based on security and accountability issues.

Ms. Cindy Brown, President OEA-OKC, talked against contracting for custodial services.

CITIZENS' COMMENTS

175.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 27, 1995 M-4

CITIZENS' COMMENTS (Continued) 3.

Mr. John Thompson, transportation employee, talked about his concerns that the previous transportation supervisor be returned to that position.

Mr. Don Krob, Powers of Oklahoma, talked in favor of his company being awarded the bid of EMCS/DDC controls.

Mr. David Gray, President, OCFCE, talked about his concerns with contracting for custodial services.

Ms. Pat Gallagher, Community Board of Positive Tomorrows, talked about the good aspects of the Positive Tomorrows program.

Ms. Mary Rolston, transportation employee, presented a petition to terminate AFT as the Pupil Transportation Department's bargaining agent. She also spoke in favor of the former supervisor for that area.

Mr. Mike Allen, President, OCFT, talked about the need for security at Roosevelt and Jefferson Middle Schools and other district schools.

Mr. Louis C. Baker, Ancient Threads Book Store, talked about money which is allegedly owed him by the district.

Mr. Ron Bogle requested that Mr. Baker talk to Mr. C. J. Rogers, General Counsel, about resolving this matter. Mrs. Thelma R. balance owed?

Parks

asked

for clarification on the issue

and the

Mr. Baker said the balance was $37,754.62 plus storage.

LEGAL REPORT

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, said a written report for the month of February is being prepared and will be delivered in the Board packets. He said there continues to be an increase in the Americans for Disabilities Act enforcement wliich proves two things 1) mandates are desperately expensive, and 2) this is a growing field in which this district is being caused to address the legal ramifications. The Open Transfer Bill has already passed the Senate and is quickly moving through the legislature. This bill provides that if a family wants to transfer a student from one district to another, all that is required is the permission of the receiving district. If this bill becomes law it will be a difficult for all school districts throughout the State to manage their future. Mrs. Terri Silver asked if the Open Transfer Bill contained language regarding the cost of transportation? Mr. Rogers said the cost of transportation will be paid by the sending district. For clarification, Mr. Tom Yeargain asked if he understood correctly. The sending district would pay the cost of transportation, but the receiving district will receive the funds for the student.

Mr. Wayne Dempsey asked if the Legal staff was aware of this kind of legislation being passed in any other states. Mr. Rogers said he did not know what was occurring in other states.

Mr. Dempsey said he would be interested in knowing if this kind of legislation has passed in other states and what is the current status of the legal challenges of this kind of legislation. Mr. Yeargain said he thought this district was exempt from this type of legislation because of the Dowell case. Mr. Rogers said the Dowell case has been completed. district is not now in a special category.

Therefore, this

176.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 21, 1995

M-5 SUPERINTENDENT 1.

REPORT

REPORT ON SPECIAL PROGRAM SERVICES (EVEN TEACHERS, POSITIVE TOMORROWS, AND CHAPTER 1)

START,

PARENTS

Mr. Vern Moore, Assistant Superintendent, Special Services Division, introduced a presentation addressing the operating procedures, personnel, and budget for various programs in his division funded through Federal or State grants on a year-to-year basis. Mrs. Myrna DeBose, Administrator, Chapter 1, introduced the presenters; Mrs. Mary Brown, Administrator, Even Start; Ms. Fay Watson, Parents as Teachers facilitator, Ms. Susie Graves, Administrator, Positive Tomorrows, and Mrs. Barbara Burns assisted with the presentation. Each presenter highlighted the programs for which they are responsible. DISCUSSION

Following the discussion, Mrs. Thelma R. Parks said the presentations were excellent and addressed many questions she has had about Chapter 1. Mrs. Parks asked where the parent resource center was located? Mrs. DeBose said in the Room 420 of the Administration Building. Mrs. Parks asked how parents were notified of the services? Mrs. DeBose said parents receive from a list of the skills that children need to master via an observation form. The teacher will mark which skill the child needs to master. The parent either calls or come to the Chapter 1 office who in turns provides the parent materials and electronic teaching devices.

Mrs. Parks asked Ms. Graves, Positive Tomorrows, what was NFIE.

Ms. Graves said National Foundation for the Improvement of Education. One of the teachers submitted a grant to that organization for language experience for students. The grant was received and the representative from NFIE will visit the site in March. Mrs. Terri Silver asked Mrs. DeBose how changes being considered for Child Nutrition Services will affect Chapter 1 placement? Mrs. DeBose said if Chapter 1 continues to be based on free lunch, the changes will have significant adverse impact. However, she said the Chapter 1 (Title 1) program that was signed into law in October, will carry the program through 1999.

Mr. Frank Kellert said several years ago there was a relationship between the program at the Gaylord Center and Sequoyah Elementary School. He asked Ms. Graves what the relationship was now? Ms. Graves said students that were in the battered womens' shelter were originally at Sequoyah. For safety and security issues, the students now attend the Positive Tomorrows program. Mr. Ron Bogle said that often the Board worries about the children may fall through the cracks. These programs provide the safety net the benefit of the dollars are maximized. He said the service of administration of these programs for the district and the children appreciated.

who and the are

REPCRT 09 SPECIAL PROGRAM SERVICES (EVEN START, PARENTS AS 'TEACHERS, POSITIVE TOMCRROWS AND CHAPTER 1)

177.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 27, 1995

H-6 SUPERINTENDENT'S REPORT (Continued)

Middle School and High School Curriculum Guide for 1995-96

Approval of the District's Middle School and High School Curriculum Guide for 1995-96. (First presented at the Board meeting of February 6, 1995.)

^202 APPROVAL OF 1995-96 MIDDLE AND HIGH SCHOCff. CURRICULUM GUIDE

Wayne Dempsey Silver

MOTION: SECOND:

MOVE FOR APPROVAL 1995-96 MIDDLE AND HIGH SCHOOLS CURRICULUM GUIDE.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Dr. Hawthorne Faison, Director, Curriculum Services, outlined the suggested changes made to the Curriculum Guide since the Board meeting of February 13, 1995:

•

The administrative staff suggested that are the Native American Studies were considered, Hispanic American and Asian American Studies should also be included as electives.

•

A course description of Native American, Hispanic American, and Asian American Studies is included in the information to the Board.

•

An elective course entitled Black Studies was added to the 1994-95 Course Guide.

Mr. Tom Yeargain said he was pleased with the addition of the three courses. Mrs. Thelma R. Parks asked if the Black Studies course was incorporated in the multicultural program?

Dr. Faison said the multicultural program was a separate course. Mrs. Terri Silver asked about an addition to high school prerequisites for a foreign language at the middle school level. In the course guide that prerequisite is listed under Language 2 and not the first year of language. She said she hoped that a foreign language was not required in middle school to be able take a foreign language in high school. Dr. Faison said a foreign language in middle school was prerequisite for taking a foreign language in high school.

not

Mr. Wayne Dempsey asked if the Board had received additional information on substantive changes or new ideas for the curriculums at Classen School of Advanced Studies (Visual and Performing Arts)? Dr. Faison said the Board has not received that information. His staff has been working on a separate course guide for the Classen School of Advanced Studies because that program is so distinctively different than what is offered in the general course guide. He said that course guide should be completed soon.

Mr. Dempsey asked if the course guide would encompass ideas found as a result of travels by personnel relating to the visual and performing arts?

Dr. Faison said the course guide would contain that information. In closing the Superintendent's Report, Dr. Betty G. Mason announced that the Superintendent's Cabinet will be walking at Crossroads Mall for the American Heart Association, March 3 at 7:00 a.m.

178.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 27, 1995

M-7 PERSONNEL,

PAYROLL,

AND

ENCUMBRANCES

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

R. #203 APPROVAL OF PERSOMNEL AND EJICUMBRANCES

MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED.

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mrs. Thelma R. Parks asked questions regarding Encumbrances 21-9507263 (Acme Fence; Fencing material for Capitol Hill High School); 11-9507296 (Crutcho Lumber Company; lumber for Service Center warehouse to be used by maintenance personnel); 23-9507371 (Black Liberated Arts Center; student registrations sponsored by the Drug-Free Program); 31-9507424 (Architectural Design Group; A/E services on project bid prices at Nichols Hills Elementary School) 11-9507429 (Sports Nuts; Douglass High School athletic warm-up clothingp 22-95074430 (Rita Cowan; reimbursement of registration for multi-unit directors meeting by Child Nutrition). Mrs. Parks asked if the fencing at Parker Elementary School had been installed?

Dr. Jack Isch, Executive Director, fencing had been completed. 1.

Management

Operations

said

the

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (31-9506903 through 31-9507525) written during the period 02/01/95 through 02/21/95. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

This is to certify that I have received the attached encumbrance list, P.O. # 9506903 to 9507525, from the Encumbrance Clerk. I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policies and Oklahoma laws. Edward Romero Internal Auditor

Date

01-19 $29,635 01-03 $24,180 01-03 $24,180

03-19 $33,185 01-03 $23,165

1-23-95 Teacher

2-2-95

1-23-95

1-3-95

1-23-95

1-18-95

Webster Lang Arts/Soc Stu<

Altern Ed Facilit, Math Teacher

Webster Math Teacher

Douglass Special Ed Teachei ■

Star Spencer Science Teacher

Special Ed Svcs Speech Pathologis

Parker, Mary

Smith, Albert

Smith, Ronald

Taylor, Connie

Tucker, Michael

Uinton, Carol

1-30-95

1-26-95

Stand Watie Bilingual Asst

Control Room Data/Security Ted

Aguilar, Irene

Barbee, Thomas

SUPPORT:

Chandler, Simont

01-07 $24,180

1-17-95

Star Spencer Computer Teacher

Mosley, David

166-01 $12,721

103-01 $7,921

03-03 $25,410

Caine, Angela

03-06 $25,200

1-23-95

Lee Special Ed Teachei

Howell, Dennis

Kaiser .5 Class Size Ass

Hoover TMR Asst Child Nutrition Entry Kitchen Ass

Hayes, Lee

Haynes, Debra

Heronvilie Class Size Asst

Chi Id Nutrition Entry Kitchen Ass

Hi IIcrest .5 Bilingual Asst

John Marshall Special Ed Aide

Transportation Bus Driver

Putnam Heights .6 EDK Asst

Ridgeview .5 Preschool Asst

WiIson Class Size Asst

Hardi ng Special Ed Asst

ed):

ASSIGNMENT

Harris, Christir a

Gutierrez, Berta

Goosby, Janet

Estrada, Alberto

Conner, Leslie

Colligan, Rose

Brown, Kimberlee

01-21 $32,450

1-30-95

Southeast Band Teacher

Bloustine, Amy

SUPPORT (contin

NAME

Cross, Jerold

ANNUAL SCHEDULE/STEP/LANE

SALARY

01-04 $24,385

EFFECTIVE

1-23-95 Rogers Language Arts Teat her

ASSIGNMENT

Chitty, Linda

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS

2-13-95

1-25-95

1-24-95

1-30-95

2-3-95

2-15-95

1-27-95

1-26-95

2-1-95

1-18-95

1-25-95

EFFECTIVE DATE

471-01 $5.08/hr

101-01 $7,813

101-01 $3,906

101-05 $8,453

471-01 $5.08/hr

103-03 $4,093

106-01 $7,890

105-02 $5,303

101-01 $4,687

104-01 $4,040

101-01 $7,813

ANNUAL SCHEDULE/STEP/LANE

SALARY

o 0 0 rf H0 c:

O n co

Z O

s o

2 n ir*

CO O

•0 M

(.O U1

-J

» CD I s

n w o o

§ £

H n n

H n co o

3 M

ASSIGNMENT

2-1-95

1-19-95

1-24-95

2-6-95

1-26-95

1-18-95

2-3-95

2-6-95

1-30-95

1-25-95

Transportation Bus Driver

Southeast Custodial Worker

Child Nutrition Entry Kitchen Ass

Webster Special Ed Asst

Even Start Admin Secretary

Transportation Bus Driver

Child Nutrition Entry Kitchen Ass

Transportation Bus Driver

Stonegate Class Size Asst

QuaiI Creek Class Size Asst

Horace Hann Special Ed Asst

Johnson, Johnny

Johnson, Lea

Kelly, Jr., Roy

HcGuffin, Mary

Mosley, Rodrick

Phillips, Charzetta

Rucker, April

Smith, Lucretia

Woodward, Patricia

Wright III, Robert

1-31-95

DATE

EFFECTIVE

Huett, Steven

SUPPORT (continue d):

NAME

101-01 $7,813

101-02 $7,921

105-02 $5,303

471-01 $5.08/hr

105-02 $5,303

165-01 $12,157

101-01 $7,813

471-01 $5.08/hr

160-01 $10,302

105-02 $5,303

ANNUAL SCHEDULE/STEP/LANE

SALARY

NAME

PERSONNEL EMPLOYMENTS

ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

!X1

(0 0>

H-

o o

o n w

s o n s o

•0 K

u»

KO U1

n oa I

n 4 H

H » n

O •»)

M 01

S H

1-3-95

1-16-95

12-9-94

Webster Custodial Worker

Transportation Bus Driver

Green, Garvin

Lee, Jack

Porter, Susan

2-3-95

Child Nutrition Application Spec

Chi Id Nutrition Application Spec

Jones, James

Kresevich, Janice

Rowland, Connie

2-13-95

6-2-95

Child Nutrition Cafeteria Manager

AEF Special Ed Teachei

Bowman, Donna

Morgan, Sybil

RETIREMENTS:

2-10-95

Child Nutrition Application Spec

Johnson, Natasha

EXPIRATION OF EMF LOYMENT PERIOD:

1-18-95

DATE

EFFECTIVE

Transportation Bus Driver

ASSIGNMENT

Arnold, Steven

DISMISSALS:

NAME

ANNUAL SCHEDULE/STEP/LANE

SALARY

NAME

PERSONNEL TERMINATIONS

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LAME

SALARY

(D O<

{::

H-

o o

H co

ta szs o

•0 n co o ss SZ! n r

\O VO

•J

M 10 I

n H H ss o o •*1

» n

n 03

Harris, Pamela

MEDICAL:

Nichols, Shellie

Dalton, Ronda

HATERNITY:

LEAVE OF ABSENCE

NAME

EFFECTIVE DATE

Chi Id Nutrition Kitchen Asst

Oakridge Class Size Asst

2-13-95

1-25-95

1-20-95 Emerson Child Development Tech

ASSIGNMENT ANNUAL SCHEDULE/STEP/LANE

SALARY NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

ยง

0 d

<+ H-

o o o

o n

n z o

n ta co o

to to

z F<

n H Z o o

S M

s H

00 ttj

183.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 27,, 1995

M-12 PERSONNEL AND ENCUMBRANCES (Continued) Ji. #203 APPROVAL C®" ?ERSC®INEL AND arcUMBRANCES

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE:

Special Program Services Administrator of Accounting

6-30-95

Bolz, Hazel

Child Nutrition Services Kitchen Assistant II

6-2-95

Hall, Gerald

Pupil Transportation Bus Driver

2-3-95

Hall, Kenneth

Bodine Elementary School Custodial Worker

2-2-95

Haggard, Neal

Pupil Transportation Bus Driver

2-1-95

McDaniel, Phillip

Pupil Transportation Bus Driver

2-17-95

Ortega, Yolanda

Shields Heights Elementary School Bilingual Assistant

2-10-95

Penns, Marilyn

Child Nutrition Services Kitchen Assistant

1-31-95

Smith, Lavern

Child Nutrition Services Cafeteria Manager

1-31-95

Golson, Tito

Pupil Transportation Bus Driver

1-27-95

Huett, Steve

Pupil Transportation Bus Driver

2-2-95

Kellum, Frank

Custodial Services Custodial Worker

1-4-93

King, Vivian

Child Nutrition Kitchen Assistant

11-3-94

Lawrence, Sheila

Pupil Transportation Bus Supervisor

2-7-95

Williamson, Hubert

Transportation Bus Driver

1-31-95

Farman, Elsa SUPPORT:

/ '"i 184.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 27, 1995

M-13 PURCHASING

AND

GENERAL

BUSINESS

MR. RON BOGLE ANNOUNCED THAT PENDING RECEIPT OF FURTHER INFORMATION, THE SUPERINTENDENT HAS REQUESTED THAT ITEMS L THROUGH P BE REMOVED FROM THE AGENDA. R. #204 APPROVAL OF PURCHASING AND GENERAL BUSINESS

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEMS A THROUGH K AND ITEMS Q, R, AND S.

ROLL CALL

Mr. Mrs. Mrs. Mr.

MOTION CARRIED:

Kellert, Silver, Parks, Yeargain,

aye; abstain on Item F aye Mr. Dempsey, Carter, aye Mr. Bogle, aye Mr.

aye aye aye

All aye, except for 1 abstention on Item F.

DISCUSSION

Mrs. Thelma R. Parks asked for information on Item B (Agreement with Western Heights for special education services)? She asked if this arrangement was legally correct?

Dr. Betty G. Mason said the item is legally correct. By law the district must gain permission from Western Heights for a 1-89 bus to enter that district. Regarding Item C, Mrs. Parks asked how this cost compared with the cost of purchasing diplomas last year and who were the other vendors submitting bids?

Mr. Belphry Dean, Purchasing Manager, said this year's cost is $.6 per unit (diploma and jacket) higher than last year. He said he did not have the names of vendors who received bid invitations; 6 sent only 1 bid received. Regarding Item F, Mrs. Parks asTced about the Chapter 1 purchase of the motorhome?

Dr. Betty G. Mason said Item F was a Chapter 1 expenditure for a Winnebago purchased for use at private schools. These funds were included in their budget for this purpose. The Winnebago that is being replaced will be returned to this school district. Regarding Item K, Mrs. Parks asked if Sunset Elementary School is located geographically where the district has experienced an increase of enrollment where the school could be reopened?

Mr. Darrel Shepard, Board Clerk, said according to Board Policy if the Superintendent's Cabinet and the Research Department does not see a need for a building within the next five years, the district should consider selling that building. Neither the Cabinet nor the Research Department indicated a need for the building within the allotted timeframe. The proceeds from the sale will be placed into existing buildings. The building is located south of Britton Road and west of May Avenue. He said Sunset was originally rented by Special Care, Inc. approximately 10 years ago and they have continually used that building. Periodically Special Care has asked if the district would sell the building. Mr. Shepard said if the district can obtain fair market value for the building it would be worthwhile for the Board to consider a sale. Mrs. Parks asked if the district had an increase in student enrollment that would preclude the district's need for this building when students are reassigned.

â&#x20AC;&#x2DC;-r

185.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 27, 1995 H-14

PURCHASING AND GENERAL BUSINESS (Continued) R. #204 APPROVAL OF PURCHASING AND SEVERAL BUSINESS

Mr. Shepard said the forecast received from the Research Department did not show a foreseeable need for that building. He said only 41 students lived in that area currently. Regarding Item F, Mr. Frank Kellert said for clarification, the purchase is from McClain's and the students are from Corpus Christi School. Regarding Item D, Mrs. Terri Silver asked if the elementary science textbooks were presently being used by the students or if textbook kits are being purchased before the actual books. Dr. Hawthorne Faison said the district does not have actual textbooks at this time. They are a part of the textbook adoption which was delayed for one year and are a part of what is hoped to be purchased for next year. Dr. Faison said materials are needed now so teachers can be trained and prepared to train other teachers during pre-school week next year.

Mr. Frank Kellert said he would abstain from voting on Item F. has transacted business with the vendor over the past year.

His firm

Mr. Tom Yeargain asked when Items L through P would be placed back on an agenda? Dr. Betty Mason said for the March 6 Board meeting.

Mr. Bogle said there were a number of questions from Board members regarding the items that were pulled. He encouraged the Board to share their concerns with the Superintendent so those concerns can be taken into consideration as those issues are evaluated prior to bringing the issues back.

Curriculum Material and Videos;

Curriculum Material and Videos

For Use By Vocational Department

Approval to purchase curriculum material and videos for use by Vocational Department (Technology Program) at Southeast High School and various middle schools from the companies listed (sole source). This expenditure, in the total amount of $39,682.36, is to be charged to Carl Perkins Grant Funds, account 511-521-1000-000-317OOOO-OOO-OPU.

$ 11,652.36 14,325.00 13,705.00 $ 39,682.36

Depco Light Machine Corp. Technical Laboratory Systems TOTAL Agreement: special Ed Buses 1-89 & Western Heights

Agreement For Special Education Buses; School District

1-89 and Western Heights

Consideration to approve an agreement between 1-89 and Western Heights School District, 1-41, for a mutually beneficial arrangement whereby district buses could establish a route particularly inside a bordering district (Western Heights School District) for the purpose of providing special education services. Agreement will be subject to mutual ratification of both districts.

Purchase Diplomas;

Diplomas for 1994-95

High Schools and Special Centers for 1994-95

Approval to purchase diplomas for the high schools and special centers for the 1994-95 school year from Jostens, Inc., who submitted the only bid (6 mailed 1 returned). The cost of a complete diploma (cover and insert) will be $3.04. D.

Textbook Kits;

For Use By Curriculum Department

Approval to purchase textbook kits for use by the Curriculum Department for the elementary science training programs from Delta Education for a cost of $48,851.00 which will be charged to account

/, 187.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 27, 1995

M-15 PURCHASING 2kNO GENERAL BUSINESS (Continued)

Custodial Supplies;

For Use By Custodial Services

Custodial

Supplie

Approval to purchase custodial supplies (paper towels, gym floor finish, dust mop heads, floor seal, brooms, floor stripper, etc.) for use at all schools by Custodial Services (warehouse stock) in all schools from the following companies who submitted the low quotations on specifications and/or general conditions (10 mailed 7 returned);

8,840.16 14,495.15 11,204.50 296.16 6,000.00 675.00 $ 41,510.97 $

Graver Supply Company Unisource Central Maintenance Supply Miller Norris Company H-I-S Paint Mfg. Company Grainger TOTAL

These purchases are to be charged to account 511-098-5300-610-0000000-000-049.

1995 Winnebago Motorhome From McClain's; Students

For Use By Chapter 2

Approval to purchase a 1995 Winnebago G Body Shell Motorhome for use by Chapter 1 students from Corpus Christi School from McClain's Mr. Motorhomes. This purchase, in the total amount of $73,407.00, is to be charged to account 523-511-5500-760-000-0000-000-069, and has been approved on our Federal Educational Grant and/or Programs.

Instructional Material; Elementary School

For Use By Chapter 1 at Eugene Field

Approval to purchase instructional material for use by Chapter 1 at Eugene Field Elementary School (First Grade) from Educators Publishing Service in the amount of $10,217.61, and has been charged to account 523-511-1000-429-1050-000-069, and has been approved on our Federal Educational Grant and/or Programs.

Agreement;

1-89 and A Chance to Change Foundation

Approval of agreement between Independent School District No. 89 of Oklahoma County, Oklahoma, and A Chance to Change Foundation, Adolescent Day Treatment Program, which provides services to chemically dependent students between the ages of 12-17, placed pursuant to the provisions of Title 70 Â§ 1-113.

Extend Prices and Purchase Additional Quantities; Nutrition Services

For Use By Child

Approval to extend prices and purchase additional quantities of products specified on Quotation 8227 (Frozen Items); Quotation 8233 (Frozen Items); Quotation 3226 (Dry Goods); and Quotation 8232 (Dry Staple Goods), for use by Child Nutrition Services in all cafeterias. (Bids previously approved by the Board at the meeting of July 11, 1994.) These extensions, in the total amount of $138,486.00, are being requested due to the increased participation and the frequency of items being served on the menu.

ASSORTED FROZEN FOOD ITEMS Action Food Service Marketing French Toast, Pierre #1858 2000 cases @ $19.44/case -

$ 38,880.00

Buttry Taylor Frozen Fruit Cups, Mazzone Juicy Supreme 2000 cases @ $10.89/case 96 ct.

$ 21,960.00

*95 Winnebago Motorhcxne from McClainâ&#x20AC;&#x2122;s: Chapter 1

Instructional Material: Eugene Field, Chapter 1

Agreement: 1-89 & A Change to Change Foundation

Extend Prices & Purchase Additiona Quantities:

CMS

187.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 27, 1995

H-16 PURCHASING AND GENERAL BUSINESS (Continued) Jack Curren & Associates

Chicken Nuggets, McCarty Foods #30519CN 3000 cases @ $14.00/case 244 ct

$ 42,000.00

Midwest Brokerage Company

Breakfast Burrito, Fernando's #10161 800 cases @ $29.39/case 90 ct

$ 23,512.00

TOTAL

$126,352.00

ASSORTED STAPLE ITEMS Jack Curren & Associates

Bar B-Q Sauce, Texas BBQ #07001 500 cases @ $4.62/case 1 gal/case

2,310.00

4,220.00

Sysco Food Service of Oklahoma Spaghetti, 10 inch length OB macaroni 500 cases @ $8.44/case 20 Ibs/case Pancake Syrup, Garden Club 600 cases @ $9.34/case 4/1 gallon/case

$ 12,134.00

TOTAL

^rt Sug^lies

Art Supplies;

5,604.00

For Use By Supply and Distribution Department

Approval to purchase art supplies (paper, shears, yarn, brushes, crayons, ink, glue, paint, etc.) for use by Supply and Distribution Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (14 mailed - 9 returned);

Beckley-Cardy, Inc. Thompson Book & Supply Company Bowlus School Supply 'Company Bye Mo'r, Inc. Chaselle Elgin School Supply Company, Inc, Nasco Dick Blick Company TOTAL

2,118.00 36,327.68 4,393.80 1.315.20 945.72 7,448.23 1.180.20 72.00 $ 53,800.83

These purchases are to be charged to account 511-098-5300-610-0000000-000-039. Simset Elanentary School Declared Surplus

Declare Sunset Elementary School As Surplus Consideration that Sunset Elementary School, 3105 Sunset Drive, Oklahoma City, Oklahoma, 73120, which has not been used as a school building since 1981-82, be declared surplus and no longer needed for district use; and that the superintendent obtain an appraisal and offer the building for public sale in accordance with O.S. (705-117), 1991. Final decision as to whether to sell the building will be subject to Board authorization.

(ITEMS L THROUGH S RELATE TO BOND ISSUE PROJECTS) L.

ITEM REMOVED FROM THE AGENDA

188. MINUTES OF THE REGULAR MEETING OF FEBRUARY 27, 1995

M-17 PURCHASING AND GENERAL BUSINESS (Continued)

Change Order #1 to J. Elementary School

Skaggs Company,

Nichols Hills

Inc.;

Approval of Change Order #1 resulting in an additional cost of $2,576 for the contract with J. W. Skaggs Company, Inc., for Nichols Hills Elementary School renovation project. (Adjustments due to various hardware changes, angle braces and metal roof decking.) Original Contract Sum Total Additional Cost (Change Order #1) Total Contract Sum Including Change Order #1

Change Order #1 Skaggs Company: Nichols Hills EIcti . School

$ 2,039,240 2,576 $ 2,041,816

Additional cost is less than the 10% maximum allowable. R.

Purchase Computer Eguipment Vocational Department

From United

Systems;

For Use

Computer Equipmenl Vocational Dept.

Approval to purchase computer equipment (file server, computers, printers) for use by Vocational Department (Technology Program) at Southeast High School from United Systems (previously approved on August 29 and September 12 Board agendas). This expenditure, in the total amount of $163,838, is to be charged to Bond Fund account 531-000-1000-740-000-0000-000-770 and is within the adjusted amount set aside for furniture and equipment for the school. Musical Instruments;

For Use at Eight Elementary Schools

Approval to purchase musical instruments for use at Fillmore, Garden Oaks, Edwards, Dunbar, Gatewood, Linwood, Madison and Monroe Elementary Schools from the following companies who submitted the low quotations on specifications and/or general conditions (8 mailed - 4 returned); Wenger Corporation Norman Music Center. Larsen Music Company Jenkins Music Company TOTAL

1,716.47 21,826.45 6,179.00 31,306.00 $ 61,028.72 $

These purchases are to be' charged to Bond Fund account 531-118lOOO-OOO-OOO-OOOO-OOO-OPU. Purchases are within the bond issue amount for the schools listed. UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE) CITIZENS'

(NONE)

COMMENTS

Musicial Instrumei

/f 189.

MINUTES OF THE REGULAR MEETING OF FEBRUARY 21, 1995

b M>18

BOARD

MEMBER S'

COMMENTS

Regarding the Suspension Report, Mrs. Thelma R. Parks said she felt the report did not reflect what is actuallyhappening in 1994-95. Additionally, she said she would like to see the schools that do not have suspensions be given a certificate.

Mrs. Terri Silver congratulated Mr. Ron Bogle as the new Board President for doing a great job in presiding over his first full Board meeting. Mrs. Thelma R. Parks asked the Superintendent about the status of the Thelma R. Parks Elementary School?

Dr. Betty G. Mason said she had a conversation with the architect last week and she expected him to have something ready prior to March 1. In that conversation the architect advised Dr. Mason that he would be delayed until the first week of March because of a difficulty with the surveyors. The surveyors were not able to complete the job and get the report back therefore the engineer could not do that portion of the drawings. Dr. Mason said she was to hear from the architect by March 10, 1995,

Mrs. Parks said that contract was let one year ago and the specifications have not been brought to the Board. She said something needed to be done. She said the architect should be made aware that it is important to get the plans and specifications completed.

Mr. Ron Bogle congratulated Dr. Betty G. Mason, Superintendent, for receiving the Boy Scouts of America honored and revered Silver Beaver Award. Dr. Mason received the award last Tuesday night and was the only non Boy Scout recipient. Mr. Bogle apologized to the Superintendent for a comment he made during a previous meeting, during a situation where the consultant for the HVAC control systems and staff were publicly disagreeing. He commented "This should have never come to the Board and the Superintendent should not have allowed the item on the agenda. These issues should not be brought to the agenda unless staff and consultants are in agreement." Mr. Bogle said it is now known that it was thought staff and the consultant were in agreement and apparently in every meeting where this issue was discussed previous to that meeting, they were in agreement. For some unknown reason, staff chose to debate the consultants in front of the Board. He said that was regrettable. He said he hoped that kind of experience never happens again because it puts the Board in a very awkward position. He assumed that the Superintendent was aware of that conflict and allowed it on the agenda. Mr. Bogle said Dr, Mason was not aware of the situation and he apologized for his statement.

R. #205 ADJOURNMENT 9:27 P.M.

ADJOURNMENT There being no further business, the meeting adjourned at 9:27 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Wayne Dempsey. On roll call, the votes were as follows; Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

190.

MINUTES OF THE REGUUkR MEETING OF FEBRUARY 27, 1995

H-19

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

inute Clerk

Minutes

approved by the __________ ! 1995.

Board

Education

this

day

I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. V^tne^s my hand and seal of this School District this 16^ day of

______ , 1995.

Clerk, Oklahoma City Board of Education

(SEAL)

191.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 28, 1995 M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM

CONFERENCE ROOM, 900 NORTH KLEIN, WEDNESDAY, FEBRUARY 28, 1995, AT 11:30 A.M. PRESENT!

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Darrel Shepard, Executive Director of Board Related Services/Board Clerk

CALL

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present.

EXECUTIVE

MOTION: SECOND:

SESSION

R. #206 APPROVAL OF EXECUTIVE SESSia 11:37 A.M.

Thelma R. Parks Wayne Dempsey

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0.

The Board went into Executive Session at 11:37

R E T U R N

OPEN

MOTION: SECOND:

S E S S ION

R. #207 RECONVENE IN OPEN SESSION 1:22 P.M.

Wayne Dempsey Tom Yeargain

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board returned to Open Session at 1:22 p.m.

192.

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 28, 1995 u

M-2 PK) ACTICN TAKEN IN EXEX3UTIVE SESSICra

I N

OPEN

SESSION

R. #208 ADJOURNMENT 1:23 P.M.

There being no further business, the meeting adjourned at 1:23 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

inute Clerk

Minirtes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the 1995.

Board

Education

this

day

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

witness my hand and seal of this School District this 1995.

Clerk, Oklahoma City Board of Education

(SEAL)

day

193.

MINUTES OF THE SPECIAL MEETING OF MARCH 1,

1995

K-1 THE BOARD OF

EDUCATION OF

INDEPENDENT

SCHOOL DISTRICT NUMBER

MET IN SPECIAL SESSION IN THE BOARD ROOM

OKLAHOMA COUNTY,

OKLAHOMA,

CONFERENCE ROOM,

900 NORTH KLEIN,

WEDNESDAY, MARCH 1,

1995,

AT 11:30

A.M.

PRESENT!

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

OTHERS PRESENT: Darrel Shepard, Services/Board Clerk

CALL

Executive Director of Board Related

ORDER

CALL TO CRDER

Mr. Ron Bogle called the meeting to order. invocation and led the pledge of allegiance. ROLL

President Vice President Member Member Member Member Member

Mr. Mike Carter gave the

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present. Mrs. Thelma R. Parks arrived for the meeting at 11:38 a.m. EXECUTIVE

MOTION: SECOND:

SESSION

Ii ' â&#x20AC;&#x2DC; R. #209 APPROVAL OF EXECUTIVE SESSION 11:38 A.M.

Terri Silver Frank Kellert

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

MOTION CARRIED 6-0.

The Board went into Executive Session at 11:3

R E T U R N

OPEN

MOTION: SECOND:

S E S S ION

R. #210 RECCMVENE IN OPEN SESSION 1:17 P.Mt

Thelma R. Parks Tom Yeargain

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED1 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board returned to Open Session at 1:17

194.

MINUTES OF THE SPECIAL MEETING OF MARCH 1,

1995

H-2 NO ACTICW TAKEN IN EXECUTIVE SESSION

)

â&#x20AC;&#x2122; i

R. #211 ADJOURNMENT 1:23 P.M.

I N

OPEN

SESSION

ADJOURNMENT

There being no further business, the meeting adjourned at 1:23 p.m. The motion for adjournment was made by Frank Kellert and seconded by Wayne Dempsey. On roll call, the votes were as follows; Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting,

excluding the Executive

inute Clerk

Minutes . approved i^ti

by the 1995.

Board

Education

day

this

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. hand

and

apal

this

Rnbnnl

nistrinh this

:^tn^ss my hand and seal of this School District this , 1995.

{

Clerk, Oklahoma City Board of Education

(SEAL)

day

195.

MINUTES OF THE SPECIAL MEETING OF MARCH 3 AND 4, 1995

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY,

OKLAHOMA,

CONFERENCE ROOM 500,

HOTEL,

CITY, OKLAHOMA.

MET IN SPECIAL SESSION AT THE WATERFORD NORTHWEST 63 AND PENNSYLVANIA,

OKLAHOMA

THE MEETING WAS CALLED TO ORDER AT 9:00 A.M., FRIDAY,

MARCH 3, 1995 AND RECESSED AT 1:23 P.M.

PRESENT!

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Sherry Rice-Rhodes, Executive Director, Oklahoma City Public Schools Foundation; and Dr. Dan Tollett, Facilitator.

CALL

ORDER

CALL TO CKDER

Mr. Ron Bogle called the meeting to order.

ROLLCALL

ROLL CALL

All seven (7) members of the Board were present for the meeting. Dr. Dan Tollett, Tennessee School Board Association, facilitator for the two-day workshop.

served as

the

Listed below is the agenda that was followed for the Oklahoma City School Board Retreat entitled "Skills for Effective Board Leadership." Board members discussed among themselves and with the facilitator these items and other issues dealing with serving as a member of a Board of Education. Friday, March 3, 1995

9:00 9:15 10:30 1:00

a.m. a.m. a.m. p.m.

Welcome And Introductions The Leadership Role Of The School Board Making The Most of Board Meetings Building Public Support

RECESS The meeting recessed at 1:23 p.m. The motion for recess was made by Frank Kellert and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

MEETING RECESSED 1:23 P.M.

196.

MINUTES OF THE SPECIAL MEETING OF MARCH 3 AND 4, 1995

M-2 CONTINUED MEETING RECONVENED THE MEETING RECONVENED AT 3:00 P.M. ON SATURDAY, MARCH 4, 1995 PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District Michael Carter, District ( Tom Yeargain, District 1

ABSENT:

None

MEETING REGONVmED 3:00 P.M.

President Vice President Member Member Member Member Member

OTHERS PRESENT; Darrel Shepard, Executive Director of Boafd Related Services/Board Clerk; Sherry Rice-Rhodes, Executive Director, Oklahoma City Public Schools Foundation; and Dr. Dan Tollett, Facilitator.

Saturday, March 4, 1995 3:00 4:45 5:15

p.m. p.m. p.m.

Building The Board/Superintendent Team Evaluating the Superinten^jit <i.Ki Making A Commitment to Excellence

Following the discussion, the Board established a set. qf " relating to Board leadership;

AGREEMENTS 1.

Use a timed agenda.

Conduct orderly timed debates.

Develop an annual agenda - Share with Board

Speak

Refrain from negative comments about Board members directly with Board member regarding comments.

Always assume good intent and do pqt assume to know other Board members' motives. . -it . Come to Board meetings with an open^ind regarding issues.

the

Assume each member of demonstrates otherwise.

Work to make information.

Take outside influences with a "grain of salt."

10.

sure

every

Board

member

trustworthy receive

the

until same

Encourage outside interests to work collectively with the whole Board.

VIOLATIONS

.â&#x2013; J;:' If someone breaks an agreement, call the "offender" (school Board member). e ;

The Board further agreed to an assessment in si^ months.to validate how well the "agreement" is being followed. The Board also requested that commendations for Dr. Tollett and the Oklahoma City Public Schools Foundation be listed in the next agenda. Jn addition, the Board requested that they set a follow-up workshop for six to nine months in the future. Mrs. Rice-Rhodes said she felt sure the Foundation could again sponsor the activity.

197,

MINUTES OF THE SPECIAL MEETING OF MARCH 3 AND 4, 1995

M-3 ADJOURNMENT There being no further business, the meeting adjourned at 5:57 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Tom Yeargaln. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

inute Clerk

Mi mites

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

the

1995.

Board

Education

this

1(0^

day

)

Witness mV EanH hand and coal seal nf fhio .C5r‘'hr>r>l r>T c4-r'i »-•+■ fhiq , 1995.

Clerk, Oklahoma City Board of Education (SEAL)

‘I

day

R. #212 ADJOURNMENT 5:57 P.M.

198.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MARCH,

6, 1995, AT 7:00 P.M.

PRESENT!

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

CALL

T O

ORDER

CALL TO CSDER

Mr. Ron Bogle called the meeting to order. Mr. Michael Carter gave the invocation and led the pledge of allegiance. The colors were presented by the Northeast High School Army JROTC under the direction of Lt. Col. Bill Marshall. ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present. Mr. Ron Bogle said the Board ha& discussed placing time limitations on certain aspects of Board meetings. Although he has not had an opportunity for discussion with individual Board members, it seemed to be the Board's consensus during the Special Meeting on Saturday, March 4 to set timelines. If Board discussions become more lengthy, the time limitations can be extended. The following suggested timelines were offered: Board Members' Comments 20 Minutes (3 minutes per Board Member) Personnel, Payroll, and Encumbrances 15 Minutes Mrs. Thelma R. Parks stated that encumbrances were a very important item on the agenda. When the questions cannot be answered prior to the meeting, they should be asked during the Board meeting and adequate time should be allowed for the answers.

Purchasing and General Business 30 Minutes

Unfinished Business 20 Minutes Board Members' Comments 20 Minutes

Mr. Bogle said the Board could try the suggested guidelines for a couple of meetings to determine the feasibility. He reiterated if the Board needed more time to discuss certain items it would will be allowed.

TIME LIMITATIOQS PCR BOE MEETINGS

199.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

H-2 BOARD

MEMBER S'

BUSINESS/COMMENTS

RECOGNITIONS 1.

Recognition of Kelly Kinser, Buchanan Elementary School student, for winning first prize from Disney's American Teacher Awards Essay Contest.

Recognition of Walter Floyd Taylor, Harding Middle School student, for placing 1st in the "What Abraham Lincoln Means to Me" essay contest sponsored by Lincoln National Bank.

Recognition of the following teachers who are semi-finalists for Teacher of the Year for 1995-96: B. Diane Butler, Northwest Classen High School William Calvin, Southeast High School Dee Fox, Taft Middle School Lawrence Gentry, Roosevelt Middle School Liesl Green, Horace Mann Elementary School Dana Kelly, Quail Creek Elementary School Tracy McDaniel, Creston Hills Elementary School Dave Morgan, Linwood Elementary School Mary Weeter, Classen School of Advanced Studies

BOARD MEfffiERS' COMMENTS

BOARD MEMBERS' COMMENTS Mrs. Thelma R. Parks expressed her appreciation to the members of the Board for allowing Dr. Dan Tollett, Tennessee School Boards of Education, to conduct the workshop for Board members that has helped them know what to do and have done, but can perhaps be done even better. Mrs. Parks said the workshop was one of the be^t she had attended. It was challenging and informative. She said she stated at the workshop, if the Board is not better than what they have been she will never attend another workshop or retreat. If the Board is going to do anything about what they heard, the Board ought to be about the business of doing it. Mrs. Parks said she thinks the Board can do it. They have the kinds of talents and skills that can make this school district one of the best in the nation. If for any reason she appears to be less enthusiastic than she usually is doing Board meetings, it is because she is trying to be what they learned how they ought to be.

Mr. Frank Kellert said he agreed with Mrs. Parks, but would like to go a step further. As a professional facilitator, he said the total environment is controlled by the person conducting the meeting. He said the Board has tried workshops before with varying degrees of success. He thanked Mrs. Parks for persisting on her choice in the face of sometimes apathy and sometimes outright adversity. She continued to hold fast that this should be done. He also thanked Mr. Darrel Shepard, Board Clerk, for working out the five schedule changes the Board made. Mr. Kellert said it was a very productive session and he didn't think anyone walked away feeling they left unsaid anyjthing that was important to them. He said he was confident that the workshop will help. Mr. Tom Yeargain said he felt very comfortable during the workshop, is up to the Board members to fulfill what was discussed.

Mr. Ron Bogle said Mrs. Parks recommendation for Dr. Tollett was the best thing that could have been done. He felt many of the Board members went into the session, hopeful but skeptical, afraid there had been too many problems to be resolved. By the time the workshop was completed, the Board had moved so much further than they had hoped they would. He said he believed Dr. Tollett was largely respqnsible for helping move the Board members. He said he is excited about the future and hopeful that the vision the Board will begin to capture can spread throughout the district and they will be more inspired leaders for the district. He thanked staff for their assistance in helping to put the workshop together. He said the Board was encouraged by the Oklahoma City Public Schools Foundation and their financial assistance.

200.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

H-3 BOARD MEMBERS' COMMENTS (Continued)

Mrs. Parks said the workshop came at a time when the Board is in the process of considering a superintendent. Much"of what was said helped the Board to refocus on the qualities they would like to see in a superintendent. The timing was very beneficial for Dr. Tollett's counsel and advice.

Mrs. Parks acknowledged the presence of Dr. Margaret Buvinger, Superintendent Search Consultant, and welcomed her to the meeting. CITIZENS

COMMENTS

CITIZENSâ&#x20AC;˘ COMMENT

Mr. Dale Steele, parent, Capitol Hill High School, talked against building the parking lot at Capitol Hill High School for the south transportation department.

Ms. Cindy Brown, President, OEA-OKC, talked about the characteristics of a superintendent and encouraged the Board to consider them during the superintendent's search.

Ms. Loree Schrank, talked about the superintendent's search; the lack of computers in L.D. labs; and Board appointments to the Equity Committee.

LEGAL

REPORT

LEGAL REPORT

Mr. Cleeta John Rogers, General Counsel, said due to the efforts of Mr. Wayne Dempsey and Councilwoman Beverly Hodges the district has been offered land surrounding the Eugene Field Elementary School. His office is in the process of working with heirs of as estate to obtain this property as a gift to the district. Mr. Jon Seller, Special Legal Consultant, is no longer being forwarded new legal assignments and is in the process of finishing existing assignments. Mr. Rogers said where additional legal help is needed, Mr. Larry Barnett is being used. The written legal report has not been completed for tonight's meeting, but will be included in the next Board packet.

Mr. Frank Kellert asked how compensation for Mr. Jon Sellers was being handled. Mr. Rogers said there are some funds left in Mr. Seller's encumbered funds for consultant fees and he will continue to be paid for services performed from that account. If at a later time additional funds are required, Mr. Rogers will bring that to the Board. Mrs. Thelma R. Parks said the Board received an independent at the February 27 Board meeting. She asked if the report Bond issue reports on all of the projects in the district? received a telephone call expressing a desire to have the Bond issue audited.

audit report included the She said she books of the

Mr. Nick Kelly, Director, Budget and Financial Management, said the audit was for the fiscal year which ended June 30, 1994. The only Bond related part of that audit were a few Bond expenditures that had been made prior to July 1, 1994. Next year's audit will include all of the Bond expenditures that are being made in the current fiscal year. Mrs. Parks asked Legal Counsel the procedure to use if citizens wished to have the expenditures of the Bond issue audited.

Mr. Kelly said the procedure would not be different from the normal procedure of having the independent auditor audit all funds of the district, which includes Bond issue funds. Mrs. Parks citizens.

said

she was

referring

procedure

for

group

201.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

M-4 LEGAL REPORT (Continued) Mr. Rogers said an audit will be performed which include Bond funds as a routine part of the annual audit.

Mrs. Parks said she did not know if the citizens group would be willing to wait until June 30, 1995 for an audit. She again asked what the process would be for citizens if they wish to have the Bond issue expenditures audited? Mr. Rogers said it appeared to him the group has done the proper thing by coming to the Board, asking questions with as much detail as needed. He said it would be difficult for any organization of this size to stop at any given moment in time to make a complete audit of anything for a particular citizens request.

Mrs. Parks asked if she understood correctly that Mr. Rogers was saying if a group of citizens wished to have the records of the Bond expenditures audited, they should first make their approach to the Board of Education. She said she realized it would be the Board's final decision as to whether the audit would be performed.

Mr. Rogers said to make the request clear, the request preferably should be in writing. The most proper method would be for the request to first come to the Superintendent, then the Superintendent would forward the request to the Board. Mrs. Parks said she did not want to spring surprises, but questions are being asked of where, how, and how much for a particular district. TREASURER'S

REPORT

TREASURER

REPORT

Mr. Tom Yeargain asked why the Workers' Compensation account had a zero balance with interest being drawn of $1,09.49. He asked where the interest was being drawn from.^ Mrs. Henry said it is money that is from outstanding checks that are still to be cleared.

Mr. Yeargain said there was an interfund transfer to $200,000. if that was all the funds in Workers' Compensation.

He asked

Mrs. Henry said that was correct. Deposits are being made as payrolls are paid. A percentage of that goes back into the Workers' Compensation Fund. She said the report reflects activity through February 27 with the payroll date being February 28. The Workers' Compensation checks were cut two working days later.

Mr. Yeargain asked about the money that had been put Compensation and if it was in the interfund transfer.

in Worker's

Mrs. Henry said the interfund transfer is money that the General Fund is transferring to Workers' Compensation until the monies are received in the Workers' Compensation fund.

202.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

H-5 SUPERINTENDENT 1.

REPORT

REPORT ON GREAT EXPECTATIONS AND CORE KNOWLEDGE

Ms. Sharon Creager, Principal, Spencer Elementary School, presented a report on Great Expectations and Core Knowledge. Some of the highlights are as follows: Great Expectations

•

Encouraging children to have respect for each other and adults and for adults to have respect for each other and the children. The development of this concept has been the Great Expectations Foundation.

•

Children are worked with daily in give respect to each other. Each person is addressed by name. Children learn to speak in complete sentences and answer in complete sentences.

•

There is a basic concept that everyone is worthwhile and everyone can achieve. To succeed with high expectations it must be imparted to all children that each child is a capable person, each child can accomplish, and plant a seed and a dream in their minds that allows the child to believe and to work for it.

•

An enhanced curriculum is taught; a lot of cooperation; a lot of self-esteem building; and 100% modeling from staff members at all times regarding what responsible people do, how they look, how they act. Core Knowledge

•

This concept resulted from a study that most elementary children do well, but as they reach middle and high school a certain group tends to fall out.

•

The children that fall behind in middle and high school is because they do not have the same background as all other children.

•

Through a very difficult and complex process a core knowledge curriculum was developed. It is basic in what every child should know as they progress through school.

•

Integrated courses are taught in each grade for English, science, and math, social studies. Active involvement of the children is a key ingredient. Connections for the children occur so what they are learning make sense to the students.

Dr. Betty G. Mason said Mrs. Gracy Taylor, Administrator, Staff Development and Training, has been very involved in developing the Core Knowledge curriculum. Oklahoma City is far ahead of the national trend in Core Knowledge. The district is now is a position to sell their curriculum to other school districts and this is largely due to the leadership of Mrs. Taylor. Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, said one of the four regional competitions across the State of Oklahoma for The Odyssey Of The Mind was held this past Saturday. Classen School of Advanced Studies entered four teams in four different divisions. All four teams placed first in each respective competition.

Dr. Mason said historically the Yukon Public Schools have consistently won all of the competitions and this year realized they now have serious competitors. Dr. Mason said the students that competed will be recognized before the Board.

GREAT EXPECTATiaU AND

GCRE KtJCWLSDGE

203.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

H-6 PERSONNEL R. #213 APPROVAL OF PER5CXINEL AND PAYROLL

AND

PAYROLL

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL AND PAYROLL AS LISTED. Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Mr. yeargain.

aye aye aye aye

aye aye aye

MOTION CARRIED 7-0.

Approval of Payroll.

the

following

items

(la,

lb,

Personnel

and

JANUARY, 1995, PAYROLLS Ratification of January, 1995, payrolls previously approved by the Board and upon which warrants have been issued as follows:

1994-95 1994-95 1994-95 1994-95 1994-95 b,

$8,896,337.63 $ 248,557.66 $ 178,428.44 $ 778,301.60; $ 382,345.14

General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary

March, 1995 Payroll

Issue 1994-95 purchase orders payroll for March, 1995. P.O. NO.

FUND

9520041

GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND 94 SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND

9520042 9520043

9520044 9520045

â&#x20AC;¢A

encumber

the

following

AMOUNT

OCAS CODE

5-11-000-5300-100

$9 ,500,000.00

5-21-000-5300-100

300,000.00

5-31-000-5300-100

275,000.00

5-23-000-5300-100

900,000.00

5-22-000-5300-100 SALARY

475,000.00

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "Information Only" in the Personnel Report.

163-05 $11,889 105-02 $5,303 105-02 $5,303

2-9-95

2-8-95

2-2-95

Custodial Service i Relief Custodian

Transportation Bus Driver

Gabriel, Earnestine

Jones, Uillie

Yeoh, Kim

105-02 $5,303

Foreman, Rick

Asian Amer Stu Sv :s Bilingual Assista It

Wren, Finrick

101-01 $7,813

2-17-95 Horace Hann K/EDK Class Size , iSSt

Ouston, Dana

2-10-95

Teale. Stephen

160-01 $10,302

Uheeler 2-24-95 Temp Custodial Uo ■ker

Connor, Joseph

Transportation Bus Driver

Steger, Della

105-02 $5,303

2-9-95

Transportation Bus Driver

Clayton, Kevin

Edwards, Donald

Transportation Bus Driver

Short, James

105-02 $5,303

2-13-95

Transportation Bus Driver

Clark, Joseph

Transportation Bus Driver

Jackson Library Clerk

Transportation Bus Driver

Hawthorne Class Size Asst

Sewell, Terri

Transportation Bus Driver

103-01 $7,921

2-15-95

Moon Bilingual Asst

Cardenas, Cynthie

103-01 Russell, Jimmy

2-13-95

Shields Heights Bilingual Assista It

Argueta, Edgar

Ramjak, Gilma

2-8-95

2-10-95

2-13-95

2-8-95

2-6-95

2-20-95

2-7-95

103-01 $7,921 .

105-02 $5,303

130-01 $8,741

105-02 $5,303

101-01 $7,813

105-02 $5,303

101-01 $7,813

105-02 $5,303

2-10-95

Transportation Bus Driver

Pies, Jr., Emen

Uestwood Class Size Asst

105-02 $5,303

2-13-95

Transportation Bus Driver

Morris, Bracy

Lewis, Cynthia

105-02 $5,303

ANNUAL SCHEDULE/STEP/LANE

SALARY

2-7-95

EFFECTIVE BillSBKIISlIIIII

Transportation Bus Driver

SUPPORT (contini ed):

ASSIGNMENT

$7,921

2-9-95

Custodial Service Relief Custodian

Anglin, Hare

163-06 $12,360

03-11 $13,772

2-6-95

Johnson .5 LD/MR Teacher

Uhite, Debbie

SUPPORT:

01-03 $23,165

ANNUAL SCHEDULE/STEP/LANE

NAME

PERSONNEL EMPLOYMENTS

SALARY

1-30-95

EFFECTIVE

Arthur 2nd Grade Teacher

ASSIGNMENT

Irick, Sherry

CERTIFIED:

NAME

r c

« *

H£3 t:

o r

o o 0

VO VO

o »

n H o o

g § £ go

A » n

K §

•0

0) O s s n

•O

JIIIL

N) O

1-30-95

2-15-95

Star Spencer Custodial Worker

Higgs, Darnell

EFFECTIVE DATE

Moon .5 Secondary Clerl

ASSIGNMENT

Edwards, Sharon

DISMISSALS:

NAME ANNUAL SCHEDULE/STEP/LANE

SALARY

NAME

PERSONNEL TERMINATIONS

ASSIGNMENT

EFFECTIVE DATE ANMJAL

SCHEDULE/STEP/LANE

SALARY

<+ p0 c

o 0

K ยง p

n w w o s 2 n

in nr

f 00

n H ss o o

ยง

n n

K) O U1

Laskey, LaDonna

MATERNITY:

LEAVE OF ABSENCE

NAME

Moon MR Class Size Assl

ASSIGNMENT

DATE

2-16-95

EFFECTIVE

ANNUAL SCHEOULE/STEP/LANE

SALARY

NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT

EFFECTIVE DATE

ANNUAL SCHEDULE/STEP/LAME

SALARY

«+ Hei

o o 0

•0 K §

sa to o

•O W

VO VO U1

a o »

n H o o •»1

a n

o •q

3 H a H n

/(â&#x2013;

207.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

H-10 PERSONNEL AND PAYROLL (Continued) R. #213 APPROVAL OF PERSCMNEL AND PAYROLL

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE;

Heredia, Brenda

Hispanic American Student Services 6-30-95 Coordinator

SUPPORT:

Alvarado, Sandra

Stonegate Elementary School Class Size Assistant

2-28-95

Brown, Tammy

Pupil Transportation Bus Driver

1-31-95

Cofield, Aquila

Special Education Services Licensed Practical Nurse

3-2-95

Davis, Karen

Pupil Transportation Bus Driver

2-20-95

DuIan, Dorman

Pupil Transportation Bus Driver

2-17-95

Eddington, Anthony

Pupil Transportation Bus"K Driver

2-3-95

Griffin, Tamara

Moon Middle School Class Size Assistant

2-17-95

Gunkel, Robbie

Wheeler Elementary School Custodial Worker

2-15-95

Isaacson, Randy

Pupil Transportation Bus Driver

2-21-95

Lloyd, Nelsy

Heronville Elementary School Bilingual Assistant

2-28-95

McCrary, Thelma

Pupil Transportation Bus Driver

2-3-95

Montero, Jakeline

Moon Middle School Bilingual Assistant

3-10-95

Price, Kenneth

Pupil Transportation Bus Driver

2-17-95

Williams, Willie

Northeast High School Custodian

2-13-95

// 208.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

H-11 PURCHASING

AND

GENERAL

BUSINESS

AMENDED MOTION

R. #214 POSTPCWE ITEMS C, D, AND E UNTIL 3/13/95

Frank Kellert Wayne Dempsey

MOTION: SECOND:

MOVE TO POSTPONE ITEMS C, D, AND E UNTIL IMMEDIATELY FOLLOWING MR. NICK KELLY'S FINANCIAL REPORT ON THE MARCH 13, 1995 AGENDA. ROLL CALL

Kellert, Dempsey, Carter, Bogle,

Mr. Mr. Mr. Mr.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. ORIGINAL MOTION Thelma R. Parks Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS AS LISTED (EXCEPT FOR ITEMS C, D, AND E).

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION ON ITEMS C, D, AND E

Regarding Items C, D, and E, Mr. Frank Kellert said it is clear to him there are two issues. One is an issue of fiscal responsibility. He has been outspoken in that area and certainly has not changed the way he feels. Another is an issue of equity. Neither of these issues exist in a vacuum separate from the other. He said he has operated under the assumption that up until this point, those issues were mutually exclusive. That it would be impossible to work with both or serve both at the same time. Mr. Kellert said in struggling with this, in the last 72 hours he has heard through a combination of documentation and verbal opinion from people who should know what they are talking about, of a discrepancy in the neighborhood of $3 Million as to what this type of project would involve if we were to air condition all of the gymnasiums including those which have already been done. The Board's actions, have made some sort of commitment to the community that it is their intent to air condition all of the gymnasiums. He finds it to be an unacceptable level of precision to make such an important decision at this level on something that affects this many children. Mr. Kellert said the $3 Million would be true if the Board continued the actions they have already begun. One thing that has significantly changed since the debate began many months ago, is that the Board has some body of experience in how these kinds of projects are working. He said he would be the first to say that he has been pleasantly surprised about all the things that have gone on, certain projects with regard to heat and air have, in fact, been coming in within or under the money and in some cases even below estimates because of plumbing and pre-existing conditions that were in the buildings that perhaps had not been counted on. In the back of someone's mind this was to be some sort of a cushion for a later time, if things got tight or tough. He said again, he did not find that an acceptable level of precision. He said he is very

R. #215 APPROVAL OF PURCHASING AND GSfBRAL BUSINESS ITEMS

209.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

H-IZ PURCHASING AND GENERAL BUSINESS (Continued)

uncomfortable voting on this issue tonight based upon the discrepancy in the information that he has received and he would like to be able to support the continuation of what has been started for purposes of fairness and equity. He said he thinks it is unfortunate we have gone so far before this point has been reach in discussion. Mr. Kellert said he was going to offer a motion to postpone these items and to include information from Dr. Jack Isch which would provide the Board with a basis of current experience to show what the Board is really talking about. If it can be responsibly projected there will be money based on what is known about the work that has been performed, he would like to see that information and have the opportunity to prioritize it and spend it on something he thinks could very well be important. Mrs. Thelma R. Parks said she agrees with Mr. Kellert. Her concern is that we should be a little more alert about the things the Board approves. Two high schools already have been completed. Those high schools will not be affected by anything the Board does tonight or at the next meeting. But those two schools are already under this umbrella and she has a problem with that. Change Order: Trans-Tel for Computer Network Cabling: 4 Chapter 1 Schls.

Contract: Gatewood Elem. School Annex

Contract Change Order: Trans-Tel Central for Computer Network Cabling (Four Chapter 1 Elementary Schools) Approval to issue a change order in the contract between Oklahoma City Public Schools and Trans-Tel Central for Computer Network Cabling for four (4) Chapter 1 elementary schools, bid quotation number 8285 as approved by the Board of November 21, 1994, to increase the cost for Stand Watie Elementary School by $100.00, to a unit price of $4,789.00. This change order will increase the total contract from $49,046 to $49,146.

Bidding for Construction of Gatewood Elementary School .

Contract: Annex

Approval of contract to proceed with bidding for construction of Gatewood Elementary School Annex. Estimated construction cost: $511,000; Original estimate: $ 500,000; Architects - Elliott and Company. Contract will be charged to Building Levy Fund. (Submitted for Board approval in accordance with Board policy F-07: CONSTRUCTION CONTRACTS BIDDING AND AWARDS) C.

ITEM POSTPONED

UNFINISHED

BUSINESS

ORIGINAL MOTION

MOTION: SECOND:

Michael Carter Terri Silver

MOVE TO APPROVE ITEM 1 AS LISTED. 1.

Recommend that the Board reject all EMCS/DDC control bids and that efeaff—and—The—Bonham—Group—be—diroctod—fee—develop—new—bidt □poeifioationo which will include a doiinoatien-ef-how submitted bids—will—be—evaluated.-- In—addi-feien-/—recommend—that—staff—be specifically directed to hold a pre-bid conferoneeto review all specificationo.-- Legal Counsel—shall be involved throughout the enfe-i-re procedure.—(From the Board of Education-meeting of February 13, 1995.)

210.

/â&#x2013; i

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

UNFINISHED BUSINESS (Continued) SUBSTITUTE MOTION Frank Kellert Wayne Dempsey

MOTION: SECOND:

IN THE BEST INTEREST OF THE PEOPLE OF THE STATE OF OKLAHOMA I MOVE THAT THE BOARD REJECT ALL EMCS/DDC BIDS AND INSTRUCT STAFF AND CONSULTANTS TO FURTHER INVESTIGATE THE NEED FOR CENTRALIZED CONTROLS. THIS INVESTIGATION SHOULD CONTAIN INFORMATION OF ACTUAL CASE STUDIES REGARDING OPERATING COSTS AND SAVINGS THAT ARE BEING REALIZED BY SIMILAR ENTITIES.

ROLL CJkLL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye present aye

Mrs. Silver Mrs. Parks, Mr. Yeargain,

aye aye present

MOTION CARRIED 5 aye, 2 present. DISCUSSION Mr. Frank Kellert said he would like to say to Tom Gunning and his firm, that he has publicly made some statements regarding the way this issue has been handled by our staff, and probably made inferences regarding the role that The Benham Group has played. Mr. Kellert said he quit counting after 30 hours of researching the information that the Board has received which is more time than he has spent on anything during the six years he has been on the Board including a superintendent's search. He said he is upset about how this has prioritized itself, given that fact. Mr. Kellert said he has found himself uncomfortable in the past accepting anything other than the low bid, strictly on a legal basis and compliance with State law. On the other hand he has found himself uncomfortable overriding a consultant's decision, a consultant that he has advocated the use of and believes is a reputable firm. Until sometime around 3:00 or 4:00 p.m. yesterday afternoon he was operation under the assumption those were the only two choice he had. Up until that point, he was prepared to chose one and had a motion prepared to offer for action tonight. Somewhere along the way as he was reading through the documentation, he started asking "How did we come to the issue of controls in the first place?" He began looking for something in the nature of an independent study, rich with data, facts, similar circumstances, places with situations like the district has been in that realized certain types of savings. Like all of the other Board members, information that he received came from a group of vendors. He became sidetracked on issues of the Bond document and specifications, the way the specifications were interpreted, the law and everything else that Board members have disagreed upon. He did go back and take a look at The Benham contract. No where in The Benham contract did it say they were to be our legal representative and protect us from any potential future lawsuit. The district has a legal office that is perfectly capable of doing that. No where in The Benham contract did he find where the district engaged The Benham Group to do any sort of consulting service that addressed the basic idea of should we be doing this in the first place; secondly should we be doing this now. Mr. Kellert said he still does not have the answers to those two questions, which, he thinks are more fundamental and more basic. He has received all of the information from all of the vendors who have been involved. He has read all the information he has received and he is satisfied that the vendors that came to the table did so in good faith. They provided bids that were responsible, that they understood, and unfortunately he finds himself back without an answer to the basic question of "why should we be doing this at all, and certainly why should we be under the gun to be doing this right now?" Mr. Kellert said he wanted to offer a slight amendment to the original motion which may or may not preclude the need

R. #216 REJECT ALL EMCS/ DDC BIDS PCR FURTHER STUDY

211.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

K-14 UNFINISHED BUSINESS (Continued)

for any statements. To be perfectly honest, he can fairly well guess the outcome for the vote and what everybody is going to say. He said he did not need anymore convincing that the people that are here are responsible, reputable, and tried to do business with us in good faith. Mr. Kellert apologized to Mr. Tom Gunning and The Benham Group firm if he presumed that they had been hired to do things that they had not been hired which they had not been hired to do, and hopes they will accept the apology in the spirit in which it is intended. After offering the amended motion, Mr. Kellert said it is clear that the Board will have to make this decision in the face of possible disagreement from just about everyone. He is now not as sold as he was that the premise the Board adopted in the beginning is accurate. He said he may be convinced the district should continue with the project, but he could not find the basis for continuing in his exhaustive search. He said there are people standing by waiting and ready to do the job in good faith, and he is convinced they would do it if the Board so directed. He is not, at this point, prepared to direct staff to develop new bid specifications absent of something more independent, in terms of an opinion. He said it is possible the Board will want to engage The Benham Group to be a part of that opinion, but he also understands that has not been done at this point. This could require new Board action either by a new agreement or by a Board directive. DISCUSSION ON SUBSTITUTE MOTION

Mrs. Thelma R. Parks asked how different this substitute motion was from the original motion?

Mr. Kellert said he is deleting something very important. The motion directs staff to develop new bid specifications. Mr. said he did not know that the Board is at a point to tell staff redrawing specifications and taking vendors time to rebid the

original Kellert to start job.

Mrs. Parks said basically the substitute motion is a rejection.

Mr. Kellert said as a matter of discussion, he would like to have some sort of report from independent sources as to what is available regarding software and technology. The district already has schools that are on different systems and the Board should know what is out there or what is anticipated. He said is not convinced all of the controls would need to be redone to get the systems to talk to each other. Mr. Tom Yeargain asked if Mr. Kellert was wanting to know if the could be run independently? He said Southeast High School and School of Advanced Studies can run independently. He asked if the expensive hardware could be eliminated that is being used to buildings independently?

systems Classen some of run the

Mr. Kellert said it is his understanding as a lay person that there must be controls, whether you have them centrally or located at the buildings. The argument has been that controls from different vendors can't operate efficiently as a unit based on current or projected technology in the near future. Is there something out there that would let these systems talk to each other? He said there seems to be a honest different of opinion. Mr. Yeargain said at both Classen and Southeast controls were expensive and that will be the case at all of the buildings. However, controls will be needed whether the buildings are independent or operated centrally. Mr. Yeargain said he too would like to know if the buildings could be run separately, and if that course is chosen, if all the controls now required are still needed. Mr. Kellert said those are questions that staff should have the time to prepare answers for. He said he is looking for facts that he cannot find in a file that is four and one-half inches thick and growing.

212.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

M-15 UNFINISHED BUSINESS (Continued)

Mr. Yeargain said maybe in the long run is to not going to make much difference how the buildings are regulated if the same amount of controls are still required for each building. Mr. Michael Carter said he agrees that more information is needed, but it is sad that all bids must be rejected. By rejecting all bids, vendors are venerable because their pricing was opened. He asked if the Board needed to reject the bids in order to obtain the appropriate information? Mr. Kellert said the point Mr. Carter made is the whole issue that he raised. He said he knows what has happened and that it is unfair. If he were a vendor in this case and had the bottom line of his bid exposed, he would feel that this is a tough process and it is essentially the fault of the people they are looking at. The vendors operated in good faith, but if the Board proceeds with that, the Board still continues to face the legal issue of lowest and best bid and what is legally defensible. All of the other tangent items that come after the fundamental question is answered: do we need this, why and how much will it save. Then the Board can address exactly the issue. Mr. Kellert said he did not think the Board could do anything at this point except reject the bids. He does not think it is fair to keep a vendor waiting. He does not know how long it will take to obtain the requested information, but he is unwilling to continue to subject good-faith vendors in a process of not being able to go out and bid other business, because they want to keep this job on the front line. The district is costing vendors business and that is equally unfair that they are not allowed the opportunity to recover that by using their manpower somewhere else. Mr. Yeargain asked Legal Counsel about the bids the district presently have; what liability does the district have if the bids are rejected? Mr. Cleeta John Rogers, Legal Counsel, said the Board has the right under 61 O.S. 119 "By majority action of the governing Board of the awarding public agency, the awarding public agency shall have the right to reject any and all bids and solicit bidders again as herein provided, if in the opinion of the governing body of the public agency, the best interest of the people of the State of Oklahoma would be best served by so doing." He suggested that the wording of the statute stating "the best interest of the people...'" be included in the motion. He also suggested that the matter not proceed further at this time, and that a complete study be made and brought to the Board at some future time and to establish the method of bidding. Mr. Kellert said it was his understanding that the Board is much more confined in reasons for accepting a bid, other than the low bid and is a totally different and confining issue regarding what basis the Board may do that as opposed to how the Board can reject all bids.

Mr. Rogers said the Board certainly can accept less than the low bid if the reason why is stated and is substantive. Mr. Wayne Dempsey in a sense this also lends the Board an opportunity for once "not to put the cart before the horse." In looking at an overall comprehensive energy management philosophy and policy for the district, which has not been done, up until this point, it is important to determine whether there should be central controls or individual controls at schools. Are controls going to mean a lot of nothing is done about the light fixtures and plugging leaks in the buildings where windows are not being replaced. In listening to Mr. Kellert talk about his concerns, Mr. Dempsey began to think about the fact that maybe there does need to a real comprehensive look at what should be done regarding energy management, savings in general, and folding all of this in together with consultants. He said he felt a comprehensive energy management policy should be developed in looking toward the Year 2000 and beyond and toward dwindling resources for the operating cost for the district. He said he felt Mr. Kellert was absolutely on target.

213.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

H-16 UNFINISHED BUSINESS (Continued)

Mr. Yeargain said the thing that bothers him is that if the district rebids the project, it will have to start from scratch. Mr. Kellert said the district will run the risk of paying more later than what would be paid now. He said whether there is a discrepancy or whether information is absent altogether, he is not comfortable at this point to commit $3.5 Million even though the differential isn't nearly that much. A significant portion of $3.5 Million will be sent on controls in individual buildings. He is not saying this is potentially a $3.5 Million savings, because it is not.

Mr. Yeargain said he would like to find the bottom line of what the HVAC system would cost if run from the control units in the boiler rooms. He said they needed to determine if the equipment could be less than what was installed at Southeast and Classen. Mrs. Thelma R. Parks said a number of projects had been completed, with a number of projects still on drawing boards. She asked how much time the district would spend to come up with this study before the other projects that are in the drawing boards will surface for completion?

Mr. Kellert said he did not understand that the delay of the controls would delay the other projects. Mrs. Parks said she is thinking about the effect of delaying the controls for the many schools that have not been completed, and a large number of schools that are already completed. jShe asked how much time will lapse before we can actually get on wi^^h the projects for the entire district? She said she happens to be in one of fhose districts where a lot of the schools have not been addressed in . terms of renovations, air conditioning, and etc. Dr. Jack Isch, Executive Director, Management Operations, said it will probably take two weeks to get the study back to the Boarc^. If fhe Board would make a decision on the night the - study is brought back, specifications be rewritten in two or three additional weeks; another week to prepared advertising; advertising would to run for three weeks; and then another week for the issue to come back to the Board. Total time would take approximately ten weeks.

Mr. Kellert asked if that was based on the premise that the Board will arrive at a position where they definitely want central controls? Mr. Tom Gunning, The Benham Group, said until after a presentation is made to the Board and a decision on which type of system the Board wants to go to, it is hard to say what the impact will be. The presentation could be ready for the Board in approximately tyzo weeks.After that to have the specifications ready to go out for bid .again, could be as quick as one week, but no longer than two weeks. in the State of .Oklahoma there is a 21 day requirement for advertising. - The Board is looking at having this issue brought back to them in tyo months with another recommendation to award, regardless of what the decisions were made along the line, and possibly even faster than that. For clarification, Mr. Kellert asked if the . projects the Board was looking at tonight and tabled for a week had been spec'd and bid presuming equipment will be used that will be compatible with a central control system? Without knowing it, was the^Board voting on things tonight that would have presumed they were; going to buy central controls? Dr. Isch said controls were not included in the tabled items.

Mr. Kellert said when there is an actual bid that is compared against an architectural and engineering estimate, is it compared against A/E estimates that include controls? He said he understood that all heating and air projects included at least a budget for controls.

Dr. Isch said that was correct.

A 214. MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995 M-17

UNFINISHED BUSINESS (Continued) Mr. Kellert asked if the estimate for Harding Middle School, for example, had a provision in the specification for controls that the Board was to vote on tonight? Dr. Isch said it did not. the items tonight.

He said controls were not included in any of

Mr. Kellert asked if the Board was about to vote on three items that did not include controls, where a supposed savings was shown which would in fact, have to be spent on controls. Dr. Isch said information on the memorandum sent to the Superintendent did include the controls. He said he did not think the Board was being misled.

Mr. Dempsey said Mrs. Parks' question was a very valid question in terms of whether the action that is taken tonight will impact what will be done in the schools. Ultimately, the question is not whether we have controls back on the agenda in two, four, or six weeks, because the Board may decide they do not want to use a central control system. The question is can we go ahead and continue to do HVAC at schools, as has been done in six schools previously, without taking into account a central control system. Dr. Isch said tonight's agenda items do not have controls.

Mr. Dempsey asked if the Board could chose to send those items back and have controls included or if the district could continue to operate these school the same as the first six schools?

Dr. Isch said that was not correct. The bare minimum you can have on controls is what is at Cleveland. They just run the boilers, chillers, and ice storage tanks. Mr. Dempsey again asked Dr. Isch if the district could proceed to do HVAC at schools without doing a central controls plant. Dr. Isch said absolutely.

Mr. Dempsey asked if all architects or engineers who prepared specifications at schools included, as per instructions, controls when the projects began several months ago.

Dr. Isch said he though they were asked to delete controls from the bids. Some bids included controls as alternates. Mr. Dempsey questioned if essentially it would be very easy to go back and develop alternates for controls.

Dr. Isch said controls could be added, but the projects would need to be rebid or it would require a change order. Mr. Dempsey said the answer to Mrs. Parks' question is that this issue of controls does not have to affect whether the district moves ahead with HVAC at schools. He asked if he was correct in that statement?

Dr. Isch said if the Board decides not to go with school-wide, it would not. Mr. Dempsey asked if schools could be done the same as Classen and Southeast without going to central controls or the entire control process?

Dr. Isch said that could be done. Mr. Ron Bogle said one of the issues this points out, and it has been said already by at least one Board member, that the Board needs to insist on a clarification of what the expectations are from the consultants. If the Board had a clear expectation about the district's role with The Benham Group it would aid both them and the district. He said he looked forward to addressing that issue in the future.

Mr. Bogle said it was his intent to allow those who had signed to speak to do so prior to the vote. He said he forgot and apologized.

215.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

M-18 CITIZENS' COMMENTS

Mr. Larry Jones, BTH Mechanical, said the schools could be done without central controls. He talked about-the positive aspects of using the central control system; addressed what he felt were the concerns The Benham Group had regarding his company.

Mr. Stephen R. Stephens, Attorney for BTH Mechanical, Inc., talked about the competitive bidding process.

Approval of the following items (A through E) brought forward from the February 27, 1995, Board of Education meeting.

(A) ITEM REMOVED FROM THE AGENDA (B) ITEM REMOVED FROM THE AGENDA (C) ITEM REMOVED FROM THE AGENDA (D) ITEM REMOVED FROM THE AGENDA (E) ITEM REMOVED FROM THE AGENDA

â&#x2013; ) I' /

R. #217 UNFINISHED BUSINESS ITEMS 2-A, B, C, D, AND E TO BE PLACED ON 3/13/95 AGENDA

Frank Kellert Wayne Dempsey

MOTION: SECOND:

MOVE THAT ITEMS 2 (A), (B), (C), (D), AND (E) BE PLACED AS UNFINISHED ITEMS ON THE AGENDA OF MARCH 13, 1995, IMMEDIATELY FOLLOWING THE FINANCIAL REPORT BY MR. NICK KELLY. ROLL ClkLL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye present no

MOTION CARRIED 5 aye, 1 no, and 1 present. DISCUSSION

Mr. Tom Yeargain said he understands the nature of Mr. Kellert's motion, but these items have been delayed previously. He asked if there was any way the items could be voted upon with a delay. Mr. Frank Kellert said it is his understanding that the HVAC items do contain gymnasiums. He said a faster way to get the items done would be through a change order. He said one point that Dr. Isch did mention is that if a change order is used for a dedujCt, what is deducted is probably the cost of the item, very seldom is the profit also negotiated away. He said he did not know if there would be a significant savings with a change order. NEW

BUSINESS

(NONE) CITIZENS'

(NONE)

COMMENTS

216.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

M-19 BOARD

MEMBERS

COMMENTS

Mrs. Thelma R. Parks said she was very concerned and she also felt Mr. Stephen Stephens, Attorney, made a very good point. She said she had questioned the Board Clerk as to the proper procedure for her to change her vote on Item 1 of Unfinished Business. She said she was informed that the change could come prior to his announcing the results of the voting. The results were announced and she cannot change. She asked that the record reflect that she is in agreement with the presentation of Mr. Stephens. As she stated before, she is very concerned about the projects that are not completed and how soon these projects are going to be completed. She said she is probably one of the few on this Board whose district has not had projects completed, and in many cases have not even begun which she has a real concern for. Mrs. Parks said she wants it to be known by the Board that she is in agreement with the presentation made by Mr. Stephens. If she could change her vote, she would vote no.

Mr. Tom Yeargain said he understands wanting to research the air conditioning of the gymnasiums. At the Capitol Hill High School graduation last year, it was extremely hot and that time he thought this would be the last time for this type of discomfort and that the gyms would be air conditioned. Mr. Yeargain said the Board must think of what the people were told. The public was told the gyms would be air conditioned. Square footage was discussed, not room-to-room. The roofing which started with standing seam roofs, along with air conditioning were the biggest items on the Bond issue. The district has now gone from standing seam roofs to tar and foam; then to having part of the roofing done instead of all the roof, and then some roofs not done at all. Now, the district is coming back regarding the air conditioning. He said he felt this should be thoroughly discussed. This is something that will bring all lot of citizens to Board meetings. Mr. Yeargain said most school activities are held in the gymnasiums. Mr. Ron Bogle said he has never felt more honored to be a part of this Board than he does tonight. The experience the Board had last week end revealed to each member that they all come to this job with the intention of representing the.children in the district and the voters in a responsible way. While the approach, style, and how they do their Board service may differ, they all come for the same reason, and that is a strength. As the Board learns to work together, it can be stronger and serve the district better. Also, the comments tonight reflected people who were struggling in a serious and meaningful way with complicated issues. People who are not dealing lightly with issues of substance. He said he respected and appreciated the fact that each of the Board members in their own way is struggling with how to make the right decision. He also appreciated the way the Board conducted its business tonight, in moving through these complicated issues in an orderly way and a way that leads to a decision. He thanked the Board for their service to Oklahoma City and for his opportunity to serve with them. Mr. Wayne Dempsey thanked his colleagues for allowing the Gatewood Annex to move ahead tonight. He said possibly the students can be in the building by September. He said he appreciated the support of every Board member on that project.

217.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

M-20 EXECUTIVE R. #218 APPROVAL FCR EXECUTIVE SEESSIOJ 9:15 P.M.

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS [25 O.S. SEC. 307 B.l AND 70 O.S. SECTION 70 5-118]; AND (B) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS.

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. ,9 I I R. #219 RECCWENE IN OPEN SESSIOJ 11:01 P.M.

SESSION

RETURN

T O

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, i Mr.

aye aye aye

The Board went into Executive Session at 9:1 OPEN

SESSION

Wayne Dempsey Thelma R. Parks

MOTION; SECOND;

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. I N

OPEN

aye aye aye aye

■ 'i Mrs. SjLlver, Mrs. Parks, . 'l • Mr. Yeargain,

aye ,aye aye

The Board returned to Opeji Session at 11:01

SESSION

Wayne Dempsey Terri Silver

MOTION: SECOND:

APPROVAL OF THE EMPLOYMENT OF KATHLEEN SCHMIDT, FOR THE POSITION OF MANAGER OF GRAPHICS SERVICES, SCHEDULE 610, STEP 06, ANNUAL SALARY $32,264. EFFECTIVE: IMMEDIATELY. ROLL CALL

Mr. Mr. Mr.

MOTION CARRIED R. #221 ADJOURNMENT 11:04 P.M.

Kellert, Dempsey, Bogle,

aye aye aye

Mrs. Silver, Mr. Carter,

aye aye

5-0.

ADJOURNMENT

There being no further business, the meeting adjourned at 11:04 p.m. The motion for adjournment was made by Terri;Silver and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye.

218.

MINUTES OF THE REGULAR MEETING OF MARCH 6, 1995

M-21

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Pr^ident

inute Clerk

M^utes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the 1995.

Board

Education

this

day

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. I -.ps Witness â&#x20AC;&#x201D; day itness my hand and seal of this School District this ( 1995. of

Cle'ik, Oklahoma City Board of Education

(SEAL)

219.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995 M-1

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MARCH 13, 1995, AT 7:08 P.M. PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

ABSENT;

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order, gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present, 1 absent. Mr. Michael Carter.arrived for the meeting at 7:10 p.m. INTRODUCTION

VISITORS

(NONE) BOARD

MEMBERS'

BUSINESS/COMMENTS

BUSINESS

Certificate of Appreciation;

Dr. Dan Tollett

Approval of the following Certificate of Appreciation for Dr. Dan Tollett, facilitator of the Board Member Workshop, held March 3 and 4, 1995. Terri Silver Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF CERTIFICATE OF APPRECIATION FOR DR. DAN TOLLETT.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

R. 1222 CERTIFICATE OF APPRECIATiaS TO DR. DAN TOLLETT

220.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-2

BOARD MEMBERS' BUSINESS (Continued) CERTIFICATE OF APPRECIATION BE IT KNOWN BY ALL MEN THAT

DR. DAN TOLLETT

has provided great service to the Oklahoma City Board of Education in the presenting of a Special Workshop to the members of the Board of Education on March 3, 4, 1995. The quality of his leadership and presentation in this workshop is of great value to the Board and his work in . presenting the same is hereby especially noted and appreciated.

Dated this

day of March, 1995

INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA

President, Board of Education District 1

Vice President, Board of Education

District 4

District 5

District 6

District 7

Clerk of the Board

ATTEST i

:.,cl

221.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-3

BOARD MEMBERS' BUSINESS (Continued) 2.

Order of Commendation For Oklahoma City Public Schools Foundation Approval of the following Order of Coininendation for the Oklahoma City Public Schools Foundation for sponsoring the Board Member Workshop held March 3 and 4, 1995. Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

MOVE FOR APPROVAL OF ORDER OF COMMENDATION FOR 0KL2UI0MA CITY PUBLIC SCHOOLS FOUNDATION.

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. ORDER OF COMMENDATION The OKLAHOMA CITY PUBLIC SCHOOLS FOUNDATION has distinguished itself in this community as a group of outstanding public-spirited citizens who give their attention and resources to maintaining quality education in the public schools of Oklahoma City and, as such, are unusually effective in their impact for good in this community; and, sensing a need for assisting the Board of Education in performing its public duties and bringing focus to its activities, did make possible the convening and presenting of a special workshop for the members of the Board of Education on March 3, 4, 1995.

It is entirely fitting and proper that the Board of Education express its appreciation and commendation to the OKLAHOMA CITY PUBLIC SCHOOLS FOUNDATION out its outstanding leadership in this community in citizen-education involvement.

Dated this

day of March, 1995. INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY, OKLAHOMA

President, Board of Education District 1

Vice President, Board of Education District 4

District 5

District 6

District 7

Clerk of the Board

ATTEST:

R. #223 Commendation For Oklahona City Public Schools Foundation

222.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

BOARD MEMBERS' BUSINESS (Continued) 3.

Follow-Up Workshop Using Dr. Dan Tollett Approval to have a follow-up workshop using Dr. Dan Tollett to facilitate the workshop within 6-9 months. Actual date, time and location to be determined at a later Board of Education meeting.

R. #224 T^^roval for Follow-up Workshop With Dr. Dan Tollett

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL FOR A FOLLOW-UP WORKSHOP USING DR. DAN TOLLETT.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Mrs. Terri Silver noted that the Oklahoma City Public Schools Foundation had again offered to incur the costs of the follow-up workshop.

BOARD MEMBER COMMENTS Mr. Tom Yeargain said that the Southeast High School boiler room was broken into over the past week end, noting that the security system for the school is not hooked-up. He said security is needed in the building until the security system is operational. Mr. Yeargain said there was not as much vandalism as items stolen. Noting that water damage occurred to the electrical control panels of the boiler, Mr. Yeargain said a way needs to be found to shut-down the^^boilers during, the week end. Also, there is an obligation to protect district equipment. He said if a DDC control had been installed instead of manual operation, the DDC control would have automatically shut-down the boiler. Mr. Yeargain said the same thing happened at Bodine Elementary School on two different occasions. He said someone must have a key to the buildings and he suggested changing the door locks to help in securing the buildings and district equipment. Mrs. Thelma R. Parks said she received two telephone calls regarding the Inside Track. The caller expressed appreciation that the publication contained a pictorial review of district activities. Mrs. Parks noted that Phyllis Chandler, teacher, Parker Elementary School, passed away on March 7. Also, Julia Anderson, Chapter 1, is still in the hospital and asked that she be kept in our prayers. Mrs. Parks commented about Dr. Henry Walding, Principal, Westwood Elementary School, who received the 1995 Medal for Excellence in Teaching from the Oklahoma Foundation for Excellence. She said this is a first for the Oklahoma City Public Schools as Dr. Walding is the district's first administrator to win this prestigious award. She said Mrs. Betty J. C. Wright, Bodine Elementary School, received the Outstanding Educator award last year as a classroom teacher. Mrs. Parks noted that David Purdy, another product of the Oklahoma City Public Schools, was in the audiepce and had advanced as a finalist in the National Merit Scholarship. (

Mr. Wayne Dempsey said he wanted the Board- to be aware; that the Department of Corrections is centralizing all probation and parole services for Oklahoma County across the street froip Eugene Field Elementary School, just three blocks from Classen School of Advanced Studies. He said he hoped Board members would join in expressing their concern to the Department of Corrections, Governor, and the Legislature that this may not be the appropriate location for a pardon and parole center that serves 7,000 inmates a month. Mr. , Dempsey said this is a very serious issue and there should have been numerous discussions with the school district before the center was planir^d. Mr. Dempsey thanked Mr. Michael Carter for expressing some concerns and helping to pull together some meetings. He said this is the kipd of issue thpt is very bad for the district.

A 223,

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

Mâ&#x20AC;?5

BOARD MEMBER COMMENTS (Continued) Mr. Frank Kellert echoed Mrs. Parks comments regarding Dr. Henry Walding and said that the Board in the near future will recognize his accomplishment. He said this is the first time an Oklahoma City administrator has received this award and it will bring a lot of positive attention to the district. He said he enjoyed having breakfast last week at Putnam Heights, Horace Mann, Nichols Hills, and North Highland Elementary Schools. The people at North Highland, which is a Chapter 1 school, asked him to express their appreciation for Dr. Betty G. Mason's foresight and decision in closing school last week because of bad weather. He said at the time the decision was made, it was a tough call to make.

Mr. Ron Bogle said he had a concern after reviewing the Board packet about the finances for the Bond projects. For months, the Board worked with staff to get a monitoring instrument for Bond projects in place. A few months ago, Mr. Nick Kelly, Director, Budget and Financial Management, and Dr. Betty G. Mason brought to the Board a very fine monitoring tool. Once a month staff now brings to the Board a report on the status of the Bond program. Mr. Bogle said he is now concerned, not so much about monitoring the budget, but controlling expenses. As he reviewed the materials the Board is to vote on tonight on HVAC, he found himself uncertain on exactly what the Board was to vote on. Will the projects be above or below the budget? Where does that leave the district over-all? These questions cause him a lot of discomfort for two reasons. One, he does not think it is fair for the Board to vote on issues that may not be totally clear. Secondly, there is no mechanism in place to monitor and control all expenditures. He said what brought this into focus was the take-over by the State of Ohio of the Cleveland Public Schools where a judge ruled that the district was fiscally irresponsible and incurred a $29 Million deficit. Mr. Bogle said as he looks at the Bond programs, and the concern to build everything which is a part of the Bond issue, the Board also needs to be concerned about operating within the budget parameters that the voters approved. He said he is very concerned that there is not a mechanism in place to help keep costs down. He said he does not want to come to the end of the project with $10-$15 Million more in expenditures than in money. He said he raised the concern, not in the context of a particular agenda item, but just as an overall concern that we need to work together to figure out a mechanism to keep costs at the $89.9 Million level, plus interest, plus other cash available to work with without such a mechanism, he said he did not want to face the patrons on the central issue that the Board is responsible for - the financial stability of the district. The Board should always be in a position where they feel they have been prudent with taxpayers dollars. Mrs. Thelma R. Parks said based upon the many comments about vandalism and pipes bursting, etc., and since she voted with the majority regarding the EMCS/DDC Controls agenda item of March 6, that in accordance with Board Policy B-24; BOARD MEETING PROCEDURES she was requesting that the agenda item concerning the EMCS/DDC Controls as listed in the agenda on March 6 be reintroduced at the next Board meeting.

Mr. Bogle said the Board would not take official action on this, but asked if the Board had objections to bringing this back on the agenda. BY CONSENSUS THE BOARD AGREED THAT THE EMCS/DDC CONTROLS AGENDA ITEM WOULD BE PLACED ON THE APRIL 10, 1995, AGENDA.

BOARD CCWSENSUS: EMCS/DDC CCWTROL TO BE CN 4/10/95 AGENDA

224.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

CITIZENS' COMMENTS

CITIZEN S'

COMMENTS

Cindy Brown, President, OEA-OKC, talked about her concern with the Department of Corrections location near Eugene Field Elementary School; class sizes in elementary schools without class size assistants. Mike Allen, President, AFT-OKC, talked about a working committee's recommendation to reduce out-of-school suspensions.

David Purdy, former student, talked about the Oklahoma Foundation of Excellence; the selection of a superintendent. Loree Schrank, patron, talked about scheduling testing the week after Spring Break; spoke in favor of keeping temperature controls in each building; her favorable impression .with the changes at Taft Middle School.

LEGAL REPCKT

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, said a written report was included in Board packets for the period of 2/1/95 through 2/28/95. The following are issues he reported on; 1.

Correspondence being received from ipembers of Freedom From Religion Foundation regarding the Resolution respecting The Day Of Prayer For Children the Board approved last Fall. He said the legal staff feels comfortable with the position taken by the district and are noting the objections from the various people from around the Country.

The legal office is in touch with State officials regarding the property at 1411 N. Classen. jThe Superintendent has corresponded with appropriate officials about her deep concern. Also, the Governor has been contacted. The State acquired this building late in Septeipber, 1994 to be used as an office building. One of the offices to be located in the building is the Pardon and Parolee Office. The project manager of the Pardon and Parole Office has assured they will not house inmates. A fence will be erected around the eastern portion of the property for the security of State vehicles. It is the intent of the Pardon and Parole Office to maintain a high level of security. It is their belief that it will be safer with their occupying the building than it has been in times past.

A written report on the status of the Northwest High School parking lot will be sent to the Board within the next few days.

For the record, Mr. Wayne Dempsey said he met on Friday with the Central Region Director of Probation and Parole, along with Dr. Linda Toure and Mr. John Butchee, Elementary Directors. Most of what Mr. Rogers said is correct. However, it has been the plan to have a room where they could securely hold ex-offenders until they can arrange transport. One of the criteria for getting that particular building, according to the Central Region Director was its proximity to the City and County jails. Mr. Dempsey said everyone working in that building will be a commissioned law enforcement officer, therefore they do believe they can afford security. Mr. Dempsey said it was pointed out that the district is not concerned about the security inside that building, but people coming to the building. They are concerned with the two schools that are in close proximity.

Mr. Ron Bogle asked if it was the consensus of the Board for staff to draft a letter for Board signature to send to pertinent and germane offices expressing their concerns.

225.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-7

SUPERINTENDENT

REPORT

Report on Instructional Program of Taft Middle School

Ms. Rafael White, Principal, Taft Middle School, said Taft Middle School believes their purpose is to serve children. Prior to an excellent video presentation Ms. White introduced Mr. Jon Rumsey, Assistant Principal; Mr. Tony Borum, Assistant to the Assistant Principal, the entire staff, parents, students, Ms. Susan Styron, Chair of Staff Development, and Mr. Moon, PTA President. Some of the highlights of the presentation included;

PTA has 150 members, with 100% members.

staff participation as PTA

Staff development activities involves parents in schools, effective teaching techniques, effective team teaching techniques, attendance at the Oklahoma Middle School Symposium; attendance at Peer Mediation inservices; Making the Most Out of Teaming, some training in Great Expectations and Core Knowledge, and the entire math department attended an inservice on Math 2000.

A guidance program that includes two counselors with a mentoring program, a service through the Community Counseling Agency, group and individual counseling, advisory program, peer mediation, and career development.

Discipline and conduct at the school is explained in a handbook that is given to students and staff. The rules and regulations are taught to the students throughout the school year. The Bond issue projects have been and continue to integral part of the changes taking place at Taft.

The school has a successful pilot program of team teaching. Through team teaching the teachers demonstrate a willingness to work together; working more for the total child; communication is greatly increased; office referrals are down; parents receive communication froifi the team and are better informed and know more about what is going on with their child. The mission of Taft Middle School is to create a positive family like atmosphere for students to make the transition from the self-contained elementary classroom to the departmentalization of the high school. Ms. Susan Styron, Chair of Staff Development, said the staff at Taft believes that together they have enthusiastically embraced the middle school system, concept, and philosophy and take great pride in their accomplishments and goals they have mastered in seven months. Ms. White invited Board members to visit the school to observe the school in actual daily operation.

REPCRT: INSTRUCTIONAL PROGRAM AT TAFT MIDDLE SCEKX3L

226.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-8 SUPERINTENDENT'S REPORT (Continued)

Course Offerings; High School

Classen School of Advanced Studies and Southeast

Approval of Course Offerings for Classen School of Advanced Studies and Southeast High School. R. ^225 ? -

APPROVAL OF COURSE OFFERINGS AT CLASSrai AND SOUTHEAST

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF COURSE OFFERINGS FOR CLASSEN AND SOUTHEAST, ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs, Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Dr. Hawthorne Faison, Director, Curriculum Servipes, saidjthat, Southeast High School is a comprehensive school that offers the basic high school curriculum. As a magnet focus Southeast created four clusters that are unique in American education; aviation, transportation, manufacturing, and communication. The Classen School of Advanced Studies has its courses clustered by disciplines and a grade level indication to allow for flexibility in student pacing throughout the grades, insuring that rigor is offered to meet the mandates of the International Baccalaureate Program and its standards. Also, flexibility has been buj.lt in to allow IB students to participate in the arts. The arts majors may also take International Baccalaureate courses. ;■ .J.' Mr. Wayne Dempsey said if the course guides wer§ quickly looked through at would appear there is a very intensive cunj^pul^n* arid appe^ars to be focused so the students will receive the best possible education. He said it appears to him that Classen operates as a school within a school with two distinct programs at the building. The expectations and level of intensity for pre-IB students may not necessarily be the same for visual and performing arts students. He asked if that had been taken into account in this curriculum to insure that basic academic courses are available so they are not being forced to take courses that may or may not be at the appropriate level for them in terms of their academic skills. . t... . : S

Mrs. Joyce Henderson said the curriculum guicjp contains courses pot designated as advanced or pre-IB courses. ,0^ Mr. Dempsey said students who major in visual a,nd performing-urts would find courses available to them that would be ^available at jiny other middle and high school within the district. Mrs. Thelma R. Parks said recently a baccalaureate consultant had visited Classen. She asked when a report would be made on that visitation? Mrs. Henderson said a letter was received toi^ay from the visitation team. The official word will be received in August, howeyer the letter contained commendations and recommendations. ghe said the letter was received too late to get a copy to the Superintendent and Board. She said the letter was very complimentary and she feels 99,9%:, confident that Classen will be authorized as an International Bacgalaureiate school.

Mrs. Parks said there was some concern about the students adjusting^to the Block 8 curriculum. She asked how that is being accepted? ■„d

...u..

227.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

H-9 SUPERINTENDENT'S REPORT (Continued) The sixth grade Mrs. Henderson said the students are adjusting. students had the most difficult time, but looking at all grade levels at this time, staff and students are adjusting. She recommends having block scheduling for all students because of the advantages of that type of scheduling.

Mr. Frank Kellert said philosophically the student population will grow which will eventually provide more flexibility by having more staff members doing more specific things. He asked if the school was at a point in the middle school level, if students taking regular classes and students taking advanced academic classes were placed in the same classroom and how is that addressed. Mrs. Henderson said some adjustments were made due to teacher allocation. In the 1995-96 year additional students will be added and in looking at how students are placed in classes students will be placed in the proper classes at the beginning of the upcoming school year.

Mr. Kellert said during this school year, in order for students to get the right visual and performing arts classes, it became necessary that the core class work for some students be placed in the same rooms with advanced academic students. Mrs. Henderson said for the upcoming year, she feels students are well tracked if they had identified which program they wish to pursue.

Mr. Dempsey asked about the planned staff development activities to insure complete usage of the 85 minute class periods.

Mrs. Henderson said going into the block scheduling the teachers were not orientated into that concept as they will be for the 1995-96 school year. She said the teachers should be commended for the job they did this year, but it is now know that to teach for 85 minutes requires a different manner of teaching. The Oklahoma City University staff and other professionals have been consulted for information. Mr. Dempsey asked if there will be commitment to assist teachers in preparing to teach the 85 minute block and how to use the entire block. Mrs. Henderson said that definitely would be done. Mrs. Parks said the Council of Great City Schools national conference will be held in Oklahoma City in September. She asked if the Classen performing arts could participate in that program. Mrs. Parks said when she attend a conference in Atlanta, their schools presented a beautiful program.

Mrs. Henderson said they would be delighted to participate and will have performances ready. She also noted that the school has made great advances this year. This past summer the school did not have floors and now they have one of the best libraries available. Mr. Tom Yeargain asked if Native American studies would be included under the courses of Government and Oklahoma History and in the curriculum for all schools in the district? Dr. Faison said this curriculum is only for Classen School of Advanced Studies. Native American, Black, and Asian studies will be taught as a separate course at the other schools.

Dr. Betty G. Mason said the Southeast High School curriculum reverts back to the district's curriculum which the Board had previously approved. Only the special programs that make Southeast a Technical school are being presented tonight. Mrs. Henderson said Classen School of Advanced Studies a part of the Oklahoma City Public Schools. Classen is school but exists through the support of the district. message to go out because Classen takes pride in being district.

is proud to be not an isolated She wanted that a part of this

228.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995 H-10

SUPERINTENDENT'S REPORT (Continued) 3. BOND ISSUE FINANCIAL REPORT: PROPOSITIOJ 1

BOND ISSUE FINANCIAL REPORT FROM 2/13/95 THROUGH 3/10/95

Proposition 1

Mr. Nick Kelly, Director, Budget and Financial Management, said this months report shows that projected cost overrun for which the district may need to provide additional funding is approximately $2.4 Million for Proposition 1. There are two substantial changes, the estimates for the category of domestic water has been lowered significantly by approximately $1.3 Million. This category includes primarily the renovation of bathrooms, some drinking fountains and pipe work. After some experience in a few schools with the use of force labor renovating bathrooms, these costs have been revised downward. However, estimates for air conditioning the next set of secondary sjchools are significantly above the revised estimates received from the Service Center in February. Additionally, preliminary information shows there is every reason to believe that the bids for the next three secondary schools will probably be over budget by at least the same proportion. Elementary schools may be lower, but they are taking a very cautious view of that until the bids come in. The magnitude of the problem is clearly increasing. In terms of the air conditioning bids two things appear to be happening. One; there are now fewer bidders for the jobs than on the first set of secondary schools tha-^, bid last Sunder. Two, costs in general are increasing and will continue to increase as the demand for labor increases. There are two major factors regarding the air conditioning so the Board has a clear idea of the parameters of the financial decisions that they must make. The bids on the.agenda tonight do include air conditioning of all gymnasiums.. If a deqision is made not to air condition a gym. Dr. Jack Isch, Executive Direptor,Management Operation, recommends that the entire contract for that building redesigned and rebid. Mr. Kelly said this is by nq . means a recommendation to air condition or not air condition or to, .delay aif conditioning of the gyms. This is simply a recitation of the facts which must be made clear for the Board. A reasonable estimate can be made of what is costs to air condition those gymnasiums, now.Also, .a reasonable estimate can be made of what it would cost to, air. condition those gyms two or three years from now and would be higher fpr several reasons including inflation, but it would be moi^'q cost effective to air condition an entire building at one time. -j . 31 ■ <, ; The bids listed in tonight's agenda do not include the cost of aii: conditioning controls. The overall estimates tljs Board has received foi; the past several months do account for the cost -of separately purchass4 air conditioning controls. Controls will be farther discussed at thq next Board meeting. ,

The options will revolve around either finding more funding or. providing the promised renovations in a more cost effective mannpr. In,terms of funding, there are additional options. At a prior meeting,,-the Board approved exploring the concept of selling the Sunset Elepientajry School building. If that building sold, those proceeds could go toward Bond related projects as a one time revenue. Anqther optiqn would be to extend the current plan of using Building Fund money for; .three years to four or five years. As the Building Fund is pontinued to be used to help fulfill Bond commitments, a figure of highejc than $6500,000, annually brings the district closer to levels of maintenance reduption.. If the Building Funds are spread over a longer period of time/there would be a lesser reduction in the level of maintenancejj. .

The General Fund might bean option, but the ^ard will probably want to withhold judgement until this year's proposed General Fund Budget, including the projected fund balance. The General Fund would be a last resort option, and at this time something that Mr. Kqlly .^ould not recommend. , There is very little opportunity to increase interest income beyond the current projections because of arbitrage. In instances where projects are delayed, the added interest earned is offset by increases in the inflationary costs of labor and materials.

■'St . n.' r■ .,.d

-Li. -O-U-,.

.'■d

I 229.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

' s,,i

M-11 SUPERINTENDENT'S REPORT (Continued)

For expenditure reductions, all projects must be examined as closely as possible and to do the most cost effective job possible. This is a part of the current efforts, and how much more can be done in the projects that remain in unknown. Some projects have been accomplished for less than the estimates and some have been done by force account, however competition has not been as good as was anticipated for the air conditioning work and those bids are now exceeding even the latest revised estimates. This is something the district will have to cope with from the list of options presented.

Reiterating, Mr. Kelly said the current plan includes as funding source. Bond fund proceeds, all Bond related interest, the OG&E rebates, and the Building Fund over a three year period. Additional options might include proceeds from the sale of district owned property, extending the use of the Building Fund money over additional years, or using General Fund money in some manner. Proposition 2

Has approximately $144,000 which could still be reallocated to other instructional equipment needs. The rest of Proposition 2 is unchanged from last month, except for a few more expenditures. COMMENTS

Mrs. Thelma R. Parks said three sources of funds were mentioned that would help defray the expenses. Mr. Kelly explained there are four sources, the OG&E rebates for purchase of the air conditioning equipment. Bond proceeds, and the Bond interest. The Building Fund is used for maintenance and equipment purchases. In the plan that was presented in previous months, is was proposed that $400,000 to $500,000 for three years be taken out of the Building Fund in order to meet the Bond fund commitment. For clarification, Mrs. Parks if Mr. Kelly said there would be gyms in some schools that would not be considered at this time for air conditioning.

Mr. Kelly said that what he said was we have an estimate for what it would cost to air condition gyms and all present bids for gyms include air conditioning for gyms. What he was pointing out was there was a cost attached for air conditioning the gyms and a cost attached for air conditioning the gyms at a later date. He said he had mentioned that there were three more secondary schools still to bid. Mrs. Parks asked what schools that included?

Mr. Kelly said Douglass, Jackson, Emerson, and Moon. Mrs. Parks asked why Douglass High School was not included in tonight's grouping for consideration?

Dr. Jack Isch said there were errors on the materials submitted by the A/E firm that needed correction. Mrs. Parks asked when Douglass will be ready to bring to the Board.

Dr. Isch said he thought the last week in this month. Mr. Frank Kellert asked how to characterize the difference in what the Board will do in the 32 schools with regard to domestic water. One of the first schools completed was Horace Mann. He asked if that type of quality work is what is anticipated being done at the other schools or if there will be cut-backs. He asked how the average of $40,000 per school was determined.

BCW ISSUE FINANCIAL E?EPCKT PROPOSITION 2

230.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-12' SUPERINTENDENT'S REPORT (Continued)

Dr. Isch said a year ago last summer they estimated a price of $28,000 per bathroom for renovation. What was found with the renovation at Horace Mann and Britton was that the price was running a little less than $16,000 per school. If there are four bathrooms at a school, that will account for about a $40,000 savings per school. He said the quality of work and materials will remain the same.

Mr. Kellert said that anyone who goes to Horace Mann will appreciate their work on their bathrooms. Mr. Bogle asked about the Sinking Fund interest is being used for three years?

where $150,000 a year

Mr. Kelly said the Sinking Fund interest will t>Q a new source of revenue that was not available before. The Sinking Fund is money that could have gone anywhere else, but is not money that is currently being relied upon. Mr. Bogle said additional opportunities from other sources had been essentially eliminated except for the possible sale of a district building. What if the Board were to say they did not want to exceed $600,000 a year for three years from the Building Fund and $150,000 a year from the Sinking Fund, which would put ,a $2.25 Million cap on projected cost overruns? What kinds of things would staff b^ able to do to recognize and keep that cap? t ..a

Dr. Isch said 5 to 7 bids per school were received earlier in the yea^,Âť However, the recent bid for HVAC at Northwest Classen only had 2 bidders. He said he had called a contractor who had stated he was going to bid on Northwest and didn't. The contractor told him therp was not enough labor in Oklahoma City and bringing employees from other states would make the cost too high. Dr. Isch said it appears the limit has been reached on what is available labor-wise in Oklahoma , City;. If 4;he jobs are delayed a year, the MAPS project will be taking a lot of the labor, etc. He also said any savings being discussed if the gymnasiums are not air conditioned, would probably be used to forthe redesign, which would undercut the amount of savings indicated. Mr. Bogle said the Board needed the benefit of staff's thoughts regarding how to prevent having a continuing escalating cost over-run. He suggested looking at phased projects, and having those projects wh^ch might be secondary in importance postponed uji^il the end of the Bond program. He said it seems given the envirorunent that Dr. Isch jus:b explained and Mr. Kelly has explained, thjgre are limits to the resources. Rather than coming up against a bri^ck wall wherewe simply have to stop doing work because money is not ay^ailable, the staff could bring the Board some alternative courses of thinking and planning that would help to continue to move forward on the Bond programs and not have to stop because of the lack of resources. ;

Dr. Betty G. Mason said staff will confer and also call upon .some major consultants to see if something could be determined by the Bpar.d Meeting of April 10. ,j o! -

Mrs. Parks said she was happy to hear the Superj.ntendent make,the prior statement. As she hears the comments about putting caps on [projects,, there is still a school to be built and all o^; the projects that have been done have exceeded the amount of money that was allocated. As the planning is done, Mrs. Parks said she hopes that will be taken into consideration. The new school is also a part of the Bond issue. Mr. Yeargain said the reason the costs have risen is beca.use ell of the expensive schools are being considered now. When Douglass ai|d Moon are completed, all of the middle and high schools w^ill be done. [All of the rest of the schools will cost less. He said^most of the elementary schools are not that complicated, and money will be saved., on those projects. Of the things that need to be cut, ;^r. Yeargain said not. to include the gymnasiums.,

J or.

. .'li

231.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995 IH3

SUPERINTENDENT'S REPORT (Continued) Dr. Mason said at no level was there a recommendation not to air condition gymnasiums. Also, a reduction in the original estimated cost for air conditioning the elementary schools has been received. It is hopeful that when those projects begin in about a year, that maybe those prices will come down again, but that is not known.

Mrs. Parks asked if information northeast area elementary school?

had

been

received

regarding

the

Dr. Mason said she talked with the architect for that school last Friday. He advised he would have the materials to Dr. Jack Isch and The Benham Group on Wednesday of this week. Dr. Mason said she would like to make a comment for the benefit of the Board and others in relation to testing. She said we are very aware of the fact that testing falls right after Spring Break. Patrons should know that this district does not set the testing date, the State Department of Education gives the district a window and the calendar committee took that under advisement and worked hard at trying to set the testing dates for another time. They were not able to do it given the number of parameters the committee had to work with. Mrs. Parks said she was very pleased with the presentation on the instructional program at Taft Middle School and has been pleased with things that she has heard about that school. She said that is something to be proud of.

Dr. Mason acknowledged the presence of Mr. Robert Shelley, Assistant Principal at Southeast High School. PURCHASING A.

AND

GENERAL

BUSINESS

Approval of 1995-96 School Year/Calendar

Recommend the Board waive that part of Board Policy 1-04; SCHOOL YEAR/CALENDAR, (for 1995-96 only), which provides for beginning classes after Labor Day, and approval of the proposed 1995-96 school calendar, as shown on the following pages. (Also provided for information is the 1995-96 Calendar of Important Dates.)

ORIGINAL MOTION

Thelma R. Parks Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF THE 1995-96 SCHOOL CALENDAR.

SUBSTITUTE MOTION Terri Silver Thelma R. Parks

MOTION: SECOND:

MOVE THAT THE 1995-96 SCHOOL CALENDAR BE POSTPONED UNTIL THE APRIL 10, 1995 BOARD OF EDUCATION MEETING AS RECOMMENDED BY THE SUPERINTENDENT TO EXPLORE OTHER POSSIBILITIES.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

R. #226 POSTPOJE APPROVAI OF 1995-96 SCETOOI CALEWAR UNTIL 4/10/95

232.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

H-14 PURCHASING AND GENERAL BUSINESS (Continued) DISCUSSION Mr. Tom Yeargain asked if there was any way to test before Spring Break next year? Dr. Betty G. Mason asked Dr. Kimball to respond. Dr. George Kimball, Director, PRIS, said the State Department of Education originally had a three week window scheduled for this year and also the coming years for taking tests. There was a furor by many school districts so a fourth week was added in March, not in April.

Mr. Yeargain said his concern is for the students and when the students return from Spring Break, they are wired. He asked if the make-up testing could be moved back? Dr. Kimball said testing must be completed by April 7 and the make-up testing is mandatory for students who do not test during the regular testing period. This is not an option the district can chose to do one week later. Dr. Mason said Ms. Lynnell Harkins, Director, Personnel Services, worked with the committee who developed the proposed calendar.

Ms. Harkins said the committee did not have the ^xact testing dates from the State Department for 1995-96, so the dates shown on the calendar are contingent upon the confirmation by the State Department of Education. The recommendations were based upon past history of the period of time in which testing has previously been scheduled. Dr. Mason said she had been under the opiniorij^ that the, date, had bqen set. She requested holding the calendar until the dates were clarified,

Mr. Frank Kellert said in the last couple of years. Spring Break has finally coincided with the surrounding districts. He asked if that was again the case for 1995-96. 3,, Ms. Harkins said other districts usually follow what is set by our district. She said prior to bringing the proposed c^lend^r to tl|^ Board, the committee had not received confirmed dates from fhe other districts. j :

Mr. Kellert said the calendar shows the end of the testing week is also the end of the third quarter. That is a lot for students and teachers. C: Ms. Harkins said it was the consensus of the committee that if testing started on March 27, students would have two d^ys back,in school after Spring Break before the start of testing. Thi;S caused .testing to end at the same time as the third quarter. , Mr. Kellert said he was sure that turning in records, nine week grades, and getting all of the testing squared away would obviously become in an issue in the buildings whether it has been objected to right now,_Qt not. q , Dr. Mason acknowledged Mr. Mike Allen, President, OKG-AFT, to make a comment. .

Mr. Allen elementary He said he tests will

said he agreed with both sides. He went to five separate settings and no one wanted to do testing after Sprijng Break, fears test scores are going to flatten and then the make^gp be affected by the change to daylight savings time.

Dr. Mason asked Mr. Allen if he had shared that information with the committee? t

LS'

.â&#x2013; .sC-L

233.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-15 PURCHASING AND GENERAL BUSINESS (Continued) Mr. Allen said he had, and he also understood the issue of test security. But he suggested that the principals gatherthe tests and bring them to the Administration Building, if they could not secure the tests within their building. The tests could then be picked up by the principals after the Spring Break to administer the make-up tests.

Mrs. Terri Silver said she noticed that the parent conference day was again scheduled in April. As a parent, she feels the intent of the conference is normally to discuss how to save your child's education for that school year. It is not to discuss whether the child will be retained or passed for the year. In light of that feeling, Mrs. Silver offered an amendment to the calendar and moved to have the parent conference day changed from April 12 to February 19, which is President's Day and a holiday for many parents which might make it easier for the parents to attend conferences.

Dr. Mason said what she would like to do is to take the concerns that have been presented tonight, as well as Mrs. Silver's request and work on the calendar further, try to obtain better information from the State, and return the calendar to the Board in April. Mr. Dempsey asked if there was something sacred about Spring Break being the third week of March, particularly if other districts are following our lead? He suggested that the district be innovative and change the date of Spring Break. Ms. Harkins said Mr. Dempsey's suggestion could be the key, but there were two or three different versions of why Spring Break should or should not move. If the date is moved earlier, it is too close to the end of the Winter Break. If the date is moved later, the students have a long period between the Winter and Spring Break and school would almost be ready to close. She said that has been the argument for continuing to have Spring Break as scheduled. (ITEMS B

& C RELATE TO BOND ISSUE PROJECTS)

HVAC Contract Northwest Classen High School; Contractors, ...... ■■■'■*" Inc. -A

Matherly Mechanical

Approval for HVAC and related electrical work at Northwest Classen High School, by Matherly Mechanical Contractors, Inc., who submitted the low bid (2 received). This expenditure, in the amount of $2,639,400, is to be charged to Bond Fund account 531105-4700-450-000-0000-000-765.

Original Bond Estimate $ 2,684,100,00

Current Estimate (2-13-95) $ 2,692,645.00 Total Estimated Project Package (Including Controls, Asbestos Removal, Etc.)

$ 3,213,609.00 The A/E firm (Persons Howell Engineering, Inc.) contracted for this project, as well as The Benham Group, reviewed the bid prior to advertising.

Approval of Specification And To Bid HVAC At Moon Middle School Approval of specifications and to advertise to potential bidders for the HVAC and related electrical work at Moon Middle School, (ref. Board of Education policy F-07: CONSTRUCTION CONTRACT BIDDING AND AWARDS.) Moon Middle School - CRM Architects. Estimated Cost - $518,904

234.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-15 PURCHASING AND GENERAL BUSINESS (Continued)

ORIGINAL MOTION

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

MOVE APPROVAL OF LISTED.

PURCHASING AND GENERAL BUSINESS

ITEMS B AND C AS

AMENDED MOTION R. #227 POSTPtHE ITEM IB UNTIL MEETING OF 4/10/95 (HVAC FCR CLASSaa)

Terri Silver Frank Kellert

MOTION: SECOND:

MOVE TO POSTPONE ITEM B UNTIL THE BOARD MEETING OF APRIL 10. 1995.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. R. #228 " APPROVAL OF SPECIFICATICNS AND TO BID HVAC FOR MOOS MIDDLE SCHOOL

VOTE ON ITEM C

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. DISCUSSION Mr. Ron Bogle said a person had signed up to ^peak at this time.

Mr. Wayne Dempsey said he did not feel this was an appropriate time. He said it would be more appropriate if he spoke during the meeting where the digital controls would be addressed. Mrs. Thelma R. Parks said she did not know the contents of the presentation, but they had signed up for citizens' comments and they should be allowed to speak.

Mr. Ron Bogle said the Board does not evalua,te the content of other citizens' comments as to the appropriateness o^ their presentjation and he did not see a basis for disallowing this presentation. Citizens' Comments

Mr. Lyn Beauchene, R & B Equipment Company, said the appropriateness of the presentation regarding the controls will show advantages, cost cutting and how contracts are awarded for HVAC. Mr. Beauchene said it was suggested by The Benham Group that the presentation be made. The reason for the presentation is to give the Board time for consideration P5|dr to making the final decisions regarding the DDC control system. He said there was a multi-language facility management and control system which allows a central control system to "talk" to any -of the individual sites regardless of the manufacturer's equipment in each site. The advantage would be competitive bidding for controls at each site.

!35.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-17 PURCHASING AND GENERAL BUSINESS (Continued) DISCUSSION

Concerning Item B, Mr. Ron Bogle said it was difficult for him to see the impact of this bid on the overall budget. It appears that the bid in almost in line with the estimate until you look at controls, asbestos, etc. and then it looks at if we are about $655,000 over estimate. He asked if the project was above or below estimate? Dr. Jack Isch said the item is over the estimated amount of the project.

Mr. Bogle asked if the difference would be $520,000? Dr. Isch said the estimate was $2,692,645 and is now $3,213,609. He said the difference will be two categories; equipment and controls. The equipment includes chillers, ice storage tanks, and univents. Mr. Bogle asked if that material had already been purchased? Dr. Isch said some of the material had been purchased.

Mr. Bogle asked if Dr. Isch could break out the $520,000 and categorize it? Dr. Isch said he could not.

Mr. Bogle said what he was asking about is in the category of total estimated project package where there is an additional $520,000. He asked the make-up of that $520,000? Dr. Isch said most of it would be in little bit of money for asbestos. information with him. Dr. Isch said boilers, univents, and controls cost. be the difference in money.

equipment and controls, with a He sa.id he did not have that he could not tell how much the He can get a figure which would

Mr. Bogle said of the equipment just named, purchased?

what has actually been

Dr. Isch said some univents and probably some ice storage tanks.

Mr. Bogle asked how much of the $520,000 did those cost? Dr. Isch said without looking at the specific numbers of univents and ice storage tanks, he could not give that number tonight.

Mr. Bogle said his concern was that Dr. Isch as the staff person in charge of this program is bringing the Board a project to vote on that is $500,000 over estimate, but he could not tell the Board what the costs are. Mr. Bogle said he was having difficulty knowing how to intelligently and responsibly vote on an item when he doesn't know what he is voting on. Mrs. Terri Silver noted that the document the Board received stated the estimate includes ceilings and electrical work, yet the low bid did not include outside lightning. Northwest Classen is to have eight outside lights and ceilings. She asked if about that and why ceilings and electricity were shown as a zero on this document. She said that she was concerned funds would not be available for the outside lights and new ceilings. Mrs. Silver said the same thing was true at Taft. She does not understand why in the estimate, ceilings and electrical work are included, if the bid does not cover ceilings and electrical work. Dr. Isch said ceilings and outside electrical were not to have been included in the his memorandum, if they are they were, it was an error.

236.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

H-18 PURCHASING AND GENERAL BUSINESS (Continued)

Mrs. Silver said it is very hard to reconcile the Proposition 1 document with The Benham document and the information received from Dr. Isch. She expressed concern that the Board may not be able to tell if projects are actually over or under budget because of the inclusion of electrical, ceilings, and in some cases domestic water projects in the HVAC estimates. Mrs. Silver said such things are included in the estimate, but not in what was bid. Item B, for example, bad an estimated cost of $2,692,645 that included outside lightning and ceilings along with the HVAC work. However, the bid of $2,639,400 did not include those items. Dr. Isch said the information was incorrect. The two items (outside electrical and ceilings) should not have been included in the breakdown of the estimate. in, v,..

Mrs. Silver said her concern is that this will not only affect the bottom line in Mr. Kelly's statements, but it gives the Board a false picture. If it comes to a discussion of gymnasium air conditioning, it is not giving the Board a true picture of the bottom line. In some instances we are actually showing the cost twice. In other instances the district is short-changing itself on the electric and ceiling work. Mrs. Silver said she is very uncomfortable voting on these things tonight until accurate numbers for this information is received.

Mr. Kellert asked if the $3,213,609, shown as the total j-estimatecj project package includes the work to be done in add Alternates, 1 and 2? Dr. Isch said the way it is stated, yes.

Mr. Kellert clarified that to get this job done the additional-costs for equipment and asbestos are items that were considered in thg original bond estimate.

Dr. Isch said that was correct. Mr. Kellert said that by the time this is completed, the cost will be in excess of $3.2 Million, but the Board really doesn't know how much because we still haven't dealt with the issues in add Alternates 1 and 2'"c j'se Dr. Isch said the document shows $155,000 for, geilings and $39,000 fox electric. g-;--

Mr. Kellert noted that would be another $19,5,000 original Bond estimate at $2,684,000 compares to estimated cost of $3,400,000.

which ineans the a revised total

Dr. Isch said that is correct, when including ceilings

Mr. Kellert asked if that was included in the original Bond estimate?

Dr. Isch said it is in the current estimate. Mr. Kellert said those numbers are basically interchangeable. But that is not reflected in the bid the Board is being asked to accept tonight.

Dr. Isch said that was correct.

, â&#x2013;Ą ,L, Mr. Kellert asked for a reasonable estimate for!the add alternates base4 on bids received from the two contractors. j Dr, Isch said he did not have the estimates or the bids with him.

Mr. Kellert said at first look it appears the project is right around the money, and then when you add another $573,000, another $1,000, and roughly $195,000, the project could be $700,000 or $80P;^p00 out of the money. ,, Dr. Isch said the current estimate is an estimate from the engineering firm that did the work on it. , ,,,

237.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-19 PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Kellert asked if the current estimate included Alternates 1, 2, and 3? Dr. Isch said the ceilings would not have been a part of the original estimate, but outside lightning and domestic water were. Dr. Isch said that was correct.

Mr. Kellert asked why Alternates recommendations.

and 3 were not

included in the

Dr. Isch said he did remember the actual figure on the ceiling, but the reason that figure was dropped was because the cost was over $300,000.

Mrs. Silver asked if the budget for ceilings was left in the current estimate? Since it dropped out of the bid area, was it still in the current estimate figure? Mr. Kellert said to complete the project, would cost $573,000, plus $1,000, plus the $195,000, plus, if the bid provided was accepted, another $300,000 for ceiling work. Dr. Isch said that was correct.

Mr. Kellert asked why the ceiling work was removed from this bid? Dr. Isch said he thought it was too high and not a good bid.

For clarification, Mr. Bogle asked if the estimated $200,000 for the add alternates, was included in the Proposition 1 current projected cash overrun? Mr. Kelly said the $200,000 was not included. Mr. Bogle noted that if Northwest Classen was to get outside lightning, that would cost another $200,000 which would have to be put in the budget for Bond projects. Also, Mr. Bogle said Mr. Kelly had stated, as financial officer of the district, he would be uncomfortable if more than $600,000 a year was allocated from the Building Fund for Bond projects. According to tonight's report, the figure is now at $641,000 for the next three years. Mr. Bogle asked Dr. Isch what alternatives were available to the Board if the capacity has been exceeded according to the district's financial officer.

Dr. Isch said this project could be delayed until the next meeting, until he could get the specific numbers for the Board. He said when the projects are delayed, it pushes the line on whether the projects will be complete for the heating season. He also said these projects could be readvertised in nearby communities such as Dallas or Little Rock.

Mrs. Silver said until the Board has figures that are accurate, she does not want to continue to over-spend and find an elementary school or a new school not getting air conditioning at the end of the line. She felt the people at the schools would rather delay their air conditioning for three months in the Fall than to have some elementary school later on not have air conditioning. At this point, some firm accounting process must be established. Mrs. Parks said there was a motion before the house which includes Items B and C. Consequently, she is hearing something that maybe Item B should be pulled, but there is no reason to pull Item C since it is only a recommendation for the approval of specifications.

Mr. Bogle asked if the work could be phased some how without rebidding the project? Dr. Isch said he would consult with his staff and let the Superintendent know. Right now, he did not see that as being a feasible alternative.

238.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-20 PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Bogle said Mrs. Parks had suggested that Items B and C should be separated for action. â&#x20AC;&#x201D; Regarding Item C, Mr. Bogle asked if it was possible to make amendments to the Moon Middle School bid package in order to prevent a similar situation. Dr. Isch said Moon is a fairly simple job. Most of the work is outside or in the boiler room. He said the figures for Item C were figures from the engineer and does not anticipate the bids being any higher than the estimate.

Mr. Bogle asked if $518,904 is a total cost or if there are estimated additional costs for controls, asbestos remoy^J, etc. 2 Dr. Isch said this did include the controls and asbestos removal and any other costs associated with the project.

Mr. Kellert asked if ceilings would need to be added, such as the ceilings for Northwest that have been discussed tonight? Are there components of that job that will lead the Board to the same position they are in now with Northwest? Dr. Isch said there were other jobs at Moon, but believed they are accounted for in other line items in the budget.

Mr. Bogle asked about the $518,904 as the estimated cost of item C. He said that did not agree with the numbers in Mr. Kelly's report, which totals $667,000. He asked Dr. Isch how he accounted for the $150,000 difference between the two numbers? 1

Dr. Isch said the recent estimate the A/E firm gave him as shpwn in tl)!e agenda has not been included in Mr. Kelly's report. Mr. Bogle asked for clarification that Mr. Kelly's current report that was prepared for tonight's meeting and Dr. Isch's current report that was prepared for tonight do not agree because Mr. Kelly did not get the information from Dr. Isch? Dr. Isch said that was correct.A

Mr. Bogle asked if there were other situations,= where thet wou^d be thÂ§ case? , .,,,3., Dr. Isch said not in any the Board is looking at.

Mrs. Parks requested that Ite^s B and C be votfid on separately.

JJ :-}e X

239.

M-21

TO;

BOARD OF EDUCATION to the best of my knowledge that the expenditure of Bond funds for HV&c and related at Northwest Classen Kicth_ School, by Matherlv ^a^d of Education Meeting proper in all respects and is within

CGttify 41

(Date)

â&#x20AC;&#x2DC;?~

240.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-22

CERTIFICATION STATEMENT(S)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for HVAC and related electrical work at Capitol Hill Hioh School by Wattie Wolfe Company in the Board of Education Meeting agenda of February 27, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Dr.

k Isch

Mr. Charles Allen (Date)

BOARD OF EDUCATION I hereby certify to ,the best of my knowledge that the recommendation for expenditure of Bond funds for HVAC and related electrical work at Northeast High School bv united Mechanical Service/Construction Company in the Board of Education Meeting agenda of February 27, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Dr. Jatk Isch

Hr. Charles Allen (Date)

241.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-23

CERTIFICATION STATEMENT(S)

TO:

BOARD or EDUCATION

I hareby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for HVAC and related .glAgtrigAl work at U.S. Grant High School, bv Midwest Mechanical Contraetors. Inc. in the Board of Education Meeting agenda of Zabruary 27. 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Date)

TO:

BOARD or EDUCATION

I hereby certify to the best of my knowledge that the racomaendation for expenditure of Bond funds for HVAC and related .eltctrical work at Jefferson Middle School bv HOMCO Construction ggffipanv. Inc, in the Board of Education Meeting agenda of February 21. 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of thia district in the October 12, 1993, Bond filacticn.

Mr. Charles Allen

(Date)

242.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995 M-24

CERTIFICATION STATEMENT(S)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditxire of Bond funds for HVAC and related electrical work at Roosevelt Middle School bv Meridian Sheetmetal Inc, in the Board of Education Meeting agenda of February 27, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Or.â&#x2013; JaoX X*cb Mr. Charles Allen (Date)

243.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995 M-25

CERTIFICATION STATEMENT(S)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for HVAC and related electrical work at Hoover Middle School bv Globe Construction Company in the Board of Education Meeting agenda of . March 6 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Date)

TO:

3l5/‘i5’

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for HVAC and related electrical work at Taft Middle School bv Pope Construction. Inc, in 1995 IS the Board of Education Meeting agenda of WtxiL proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

•iX

Dr.

ack Isch

(Date)

244. MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995 M-26

CERTIFICATION STATEMENT(S)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Harding Middle School bv Midwest Mechanical Contractors in the Board of Education Meeting agenda of . JShr.chG , 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. 6-'

(Date)

ick Isch

245.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995 M-27

UNFINISHED

MOTION: SECOND:

BUSINESS

Thelma R. Parks Tom Yeargain

MOVE FOR APPROVAL OF UNFINISHED BUSINESS ITEMS 1 A-E.

MOTION WITHDREW. Mr. Kellert requested Unfinished Business items be voted on separately.

MOTION: SECOND:

Terri Silver (No Second)

MOVE TO POSTPONE UNFINISHED BUSINESS ITEMS UNTIL THE APRIL 10 MEETING AND REQUEST THAT THE SAME INFORMATION AND BREAKOUT BE DONE ON THESE ITEMS AS PURCHASING AND GENERAL BUSINESS ITEM B.

MOTION FAILED FOR LACK OF A SECOND.

Approval of the following items (A through E) brought forward from the March 6, 1995, Board of Education meeting. A.

HVAC Contract U. S. Grant High School: Contractors, Inc.

Midwest Mechanical

Approval of a contract for HVAC and related electrical work at U.S. Grant High School, by Midwest Mechanical Contractors, Inc., who submitted the low responsible bid (4 received). This expenditure, in the amount of $1,524,000 is to be charged to the following Bond Fund accounts:

Bond Fund Account

Heat & Air

$1,426,100

531-105-0000-000-000-0000-000-712

Bond Fund Account

Ceilings

$ 62,250

531-109-0000-000-000-0000-000-712 Bond Fund Account

Electric

$ 35,650

531-108-0000-000-000-0000-000-712

Original Bond Estimate $1,490,300

Revised Bond Project Estimate _________ (2-13-95)____________

$1,954,314

Total Estimated Project Package (Including Controls, Asbestos Removal, Etc.) $ 1,920,792 The A/E firm (Applied Engineering Group) contracted for this project reviewed the bid prior to advertising. (Brought forward from the February 27, 1995, Board of Education Meeting.)

MOTION WITHDREW FOR APPROVAL OF UNFINISHED BUSINESS ITEMS 1 A-E

246.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-28-

UNFINISHED BUSINESS (Continued) DISCUSSION ON ITEM A Mr. Frank Kellert asked if there was anything in the total estimated project package that is not included in the total estimated project package for U. S. Grant?

Dr. Isch said there was not a replacement of the domestic water main trunk line that goes under the building at Grant High School. Mr. Bogle asked if Dr. Isch would go through each item on a project by project basis and tell the Board whether they were under or over estimate or on estimate, and by how much in each case.

Dr. Isch said on U. S. Grant there would be abojjijt $34,000 under budget. In taking the revised bond project estimate which includes heat and air, ceilings, and electric that was in the original estimates, add those together the total is $1.9 Million. Mrs. Silver said Mr. Kelly's document shows $1,922,892 for the heat and air package, however the memo shows ceilings and electric included with the heat and air at that figure. In Mr. Kelly's document the heat and air are shown as $1,922,892, but it still shows the $62,250 for ceilings and the $35,650 for electric. Actually, the district could be $100,000 to the good in that building, but that is not known until the Board is sure those figures are included. ,,

Mr. Kelly said he would have to get with Dr. Isch to determine if they were correctly answering the questions.

able

Mr. Kellert said there are a couple of issues that -have, not been addressed. One has to do with whether the Bid Bonds are going to last if there is another delay. In some cases, Mr.,Kellert said he suspects they will not. Also, Mrs. Silver's questioi^s were pretty straight forward. Mr. Kellert said he would like ,,:^o get those questions answered, even if the meeting needed to be recessed for a while. He said he is convinced there will be an even smaller pool pf bidders next time which will probably cost the district additional .money. He said with Mrs. Silver's permission he would like tp,, give Messrs. Kelly a^d Isch a opportunity to try and answer that question tonight. Then, if appropriate, he feels the Board phould move on these items. Mr. Bogle asked if the questions could be asked^^directly pf Brj. Isch and Mr. Kelly. ''J/,/,, .

Mr. Kellert asked if they understood the question as Mrs.Silver posed it? Regarding the $62,000, the $34,000, and j^he fact .that.they both were accounted for in this project estimate, but then appeared again in Mr. Kelly's document. Mrs. Parks said Mr. Kelly has just said that maybe hp; and Dr. Isch should get together. This has been on the table Sefore. It was postponed and now we are bringing it back. Wha-|; is in here now that was not discovered when these issues were tabled the lastj -time?, . What sis expected to be found that they have not alre^idy founds for the three weeks that these items have been tabled.

Mr. Kelly said they expect to determine, for^example,- regarding thp $62,250 in ceilings for U. S. Grant, if there] Is any other additional force labor work that may still needs to be dong on that gccQunt. This was similar to the question that was put previojjsly on theâ&#x20AC;&#x17E; amount listed for Northwest Classen. g, Mrs. Parks asked what the impact would be if the Board waited until April 10. Will this delay anything in terms of gettinggthis out? , ,

Dr. Isch said if Mrs. Parks is asking him if delays will impact the projects, it would definitely make a differejice in w^en the job.,ie finished. ..j..U't. 3d

vt.b

247.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-29 UNFINISHED BUSINESS (Continued)

Mrs. Parks said she is asking what this will do towards getting this out by the Fall, if the Board waits another two weeks.

Mr. Kelly said he believes the topics of discussion here relate primarily to the domestic water, ceilings, and electric, and that there is not necessarily a question about the cost of the air conditioning bids themselves. Mrs. Parks asked if this could be done without postponing?

Mr. Kelly said what he was saying is that the areas that need further information are the water, ceilings, and electrical. These are alternative bids. There doesn't seem to be a question regarding the estimate and cost of the air conditioning.

Mr. Dempsey said if the question is going to be the same on each item, maybe the Superintendent needs to take a few minutes and answer the questions that the Board wants answered. He suggested that the Board recess, go into Executive Session for that business, and then come back after staff has had an opportunity to answer the questions. He said staff could not answer the questions now and there is no sense in continuing to ask the very same questions. Mr. Bogle asked if the Board could chose to reorder the agenda and move the Executive Session item to the present and postpone dealing with the other items.

Mr. Darrel Shepard, Board Clerk, said with the concurrence of the Board the order of the agenda could be changed. Mr. Bogle said it might help to clarify some of the questions precisely so staff would understand what is wanted so when the Board comes back, staff will have been dealing with the specific questions of the Board's concern. Mr. Dempsey asked if the Board's questions could be answered tonight. Mr. Kelly said they could not since the add alternate bid information was at the Service Center and not accessible.

Dr. Isch added that he could no't answer the other questions because he did not have the equipment numbers with him.

Mr. Bogle said staff had brought one of the most important series of bids to vote on in any single Board meeting, but it appears staff has not brought the Board the information needed to make responsible decisions. He said he was troubled that the Board is faced with this kind of situation. It doesn't seems to be consistent with what the Board has expressed over the last 18 months in terms of what they are looking for from staff. In the future, Mrs. Silver said dollar amounts should be listed for the add alternates rather than just providing a blank page. She said that would have solved a lot of the problems encountered tonight.

Mr. Dempsey said he was compelled to say, in the spirit of the retreat, that one of the things the Board is not to do is surprise each other and the Superintendent and staff. If the Board has concerns the staff should have been prepared to answer those concerns because somebody should have been calling the Superintendent telling that those concerns were out there, rather than waiting to get in tonight's meeting to bring those concerns out. He said if the Board is going to do better, let's do better, let's tell the staff what out concerns are, and make sure staff comes to the meetings prepared to deal with the Board's concerns. Mr. Bogle said those concerns had been expressed to the Superintendent and it was his understanding that staff was prepared to respond.

248.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-30UNFINISHED BUSINESS (Continued)

Dr. Betty G. Mason, Superintendent, said that much of what the Board has discussed tonight became very clear as theâ&#x20AC;&#x201D; information was being gathered for the Board packet last Friday. As Mr. Kelly was putting together his monthly report he began to discover there were some discrepancies within the figures. Staff did go as far as they could in trying to put the data right. Earlier today she and staff were approached with some of the questions raised this evening. We are planning to get people together in the morning to be sure that this doesn't happen again. It is important for us to get the staff at the Service Center and in the business office to agree on a format for reporting data. The major problem here is that all of the data is not coming into the business office in a way it can be translated to the Board. It isn't that the data isn't there, it is just not in their hands. Staff struggled with the issues for thg.last week and tried to do what the Board wanted. Some of the errors were pointed out today that staff had not addressed, such as the alternates and how much they cost. That will not happen again. In the future, all the information will be before the Board, because a format will be established that all include figures for add alternates. Dr. Mason said Dr. Isch has the data at the Service Center. She said a sense of urgency was felt to get the bids that have been carried forward for several weeks approved so they can go forward. The cost for each of the air conditioning bids is set. The problem is staff cannot tell the Bpard exactly how much the total will cost because of the kinds of questions that have been raised. All of that can be cleaned up for the Board and brought b^k. . pr. Mason requested the Board approve the bids knowing thÂ§t the othier information will be brought to them, Mr. Bogle motion. Executive two, that be called

said he would offer two alternative actions in^ddifion to the One, that the agenda be reordered i,and the Board go into Session before it returns to Unfinisljeci Busines^. Alternative these items be postponed and a special meeting of the Board at the quickest time possible. ,,,54. tl

Mr. Shepard said there was another alternative and thiat would be to recess this meeting until tomorrow in ordet^ for staff t? the requested information. g vi r ,;~ r, r tr MRS. THELMA R. PARKS WITHDREW ^HER MOTION FOR APPROVAL] OF IJjNFINISHED BUSINESS ITEMS 1 A THROUGH E. ' Mr. Bogle said the Order of Business for the agenda would be reordered and the Board would go into Executive Session.^ NEW

BUSINESS

(NONE) CITIZENS'

COMMENTS

(NONE)

BOARD

MEMBERS'

COMMENTS

Mrs. Terri Silver said she apologized if others on the Board thought tonight's discussion was a surprise issue. She said she did try to take care of it earlier in the day. She said when those questions were not answered, she felt she must bring them up again.,: She apologized if that bothered the Board, but she did try to go through the appropriate channels.

249.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

H-31 BOARD MEMBERS' COMMENTS (Continued)

Mr. Ron Bogle said it has been requested that a memorandum be circulated to the Board regarding the Board's participation in commencement exercises. Mr. Bogle said that an issue the Board needed to insure is that the resources and the attention of the district are distributed in an equitable way. Equity in the district is not an accident. It has to be planned. Recently one Board member pointed out to him what he thinks is a gross equity problem in terms of distribution of resources to schools. It suggests to him that we need to be much more diligent in our efforts to make sure there is equity in the district. The only mechanism he is aware of to exercise that discipline is through the Equity Committee. Currently, the Equity Committee is under-appointed and many Board members have not fully appointed representatives to the Equity Committee, including himself. He requested that the Board turn its attention to the Equity Committee, and before the April 10 Board meeting, fill those slots so the Equity Committee can begin to move into a more functional operation. He also asked the Superintendent to respond to one of the concerns that he had, that this committee appears to require a great deal of its members. He is hopeful staff can look at the requirements that the Equity Committee places on its members and see if there is way that the responsibilities could be modified so as to create less of a burden on the volunteers. Also, one of the concerns expressed by an Equity Committee member who resigned, is that there is a great deal of frustration because there is a real lack of a sense of direction and mission of the Equity Committee. Mr. Bogle asked staff to look at both mission and member responsibilities and see if both of those issues they could be addressed at the Board return on April 10. He said he is hopeful a committee can be created that acts as the eyes and ears in the district helping the Board so that they don't inadvertently or accidently make decisions that create unequitable situations. He said we don't want a committee that plays "gotcha" but a committee really helps the district to be equitable for all of the schools and teachers and provides students a chance to an equal opportunity for an education. EXECUTIVE

SESSION

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS [25 O.S. SEC. 307 B.l AND 70 O.S. SECTION 70 5 -118].

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0.

The Board went into Executive Session at 10:2

RETURN

OPEN

SESSION

R. #320 APPROVAL TO RECONVENE 11:12 P.M.

Thelma R. Parks Wayne Dempsey

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

R. #229 APPROVAL FCR EXECUTIVE SESSIO 10:27 P.M.

aye aye aye

The Board returned to Open Session at ll:i;

250.

■iri"

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995 M-32

IN NO AOTICX4 TAKEN OJ ITEM A

R. #231 APPROVAL TO RBOCXJSIDER PURCHASING AND GOSIERAL BUSINESS ITEM IB AND UNFINISHED BUSINESS

OPEN

SESSION

MR. RON BOGLE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENTOF THEOKLAHOMA CITY PUBLIC SCHOOLS [25 O.S. SEC. 307 B.l AND 70 O.S. SECTION 70 5-118].

Terri Silver Wayne Dempsey

MOTION: SECOND:

MOVE TO RECONSIDER ACTION TAKEN EARLIER IN THE MEETING ON ITEM 1-B UNDER PURCHASING AND GENERAL BUSINESS AND TO ADD TO THE ITEM TO BE DISCUSSED UNDER UNFINISHED BUSINESS. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 7-0. R. #232 ■ APPROVAL TO RECESS MEETING UNTIL MARCH 15, 1995, 7:30 A.M.

...

MOVE TO RECESS THE BOARD OF EDUCATION MEETING UNTIL WEDNESDAY , MARCH 15, 1995, 7 :30 A.M . AT WHICH TIME THE BOARD WILL CONTINUE THEIR DISCUSSION AND DELIBERATIONS UNDER UNFINISHED BUSINESS, ITEMS 1 AND 2 (ALL INCLUSIVE) AND PURCHASING AND GENERAL BUSINES%jJTEM BJ ‘. ‘ ctJ'.iF!, ■ ; TF. TO 6;. ROLL CALL

Mr, Mr. Mr. Mr.

MOTION CARRIED

MEETING RECESSED 11:18 P.M.

FO-LS-

;..o

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

aye aye aye

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. yeargain.

aye aye aye Ci V' ■

7-0.

RECESS

The meeting recessed 11:18 p.m. THEREUPON THE MEETING RECESSED.

(An audio cassette recording of the meeting^ excluding the Executive Session, is on file in the Office of the Clerk.)

A 251.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-33 RECONVENED MEETING, WEDNESDAY, MARCH 15, 1995, 7:30 A.M.

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN RECONVENED SESSION IN THE BOARD ROOM

CONFERENCE ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, WEDNESDAY,

MARCH 15, 1995, AT 7:30 A.M. PRESENT i

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

T O

ORDER

Mr. Ron Bogle called the recessed meeting back to order at 7:30 a.m., Wednesday, March 15, 1995. ROLL

CALL

At the time of the Roll Call, five (5) members of the Board were present, 1 absent. Mr. Michael Carter arrived for the meeting at 7:35 a.m.; Mrs. Thelma R. Parks arrived for the meeting at 7:42 a.m.

CONTINUED

MEETING R. #232 APPROVAL TO RECCXTVENE MEETING (3/13/95

Terri Silver Wayne Dempsey

MOTION: SECOND:

MOVE TO RECONVENE THE BOARD OF EDUCATION MEETING OF MARCH 13, 1995. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Bogle,

aye aye aye

Mrs. Silver, Yeargain, Mr.

aye aye

MOTION CARRIED 5-0. Mr. Ron Bogle suggested that the Board first hear an overview from Mr. Nick Kelly, Director, Budget and Financial Management Division, under both Purchasing and General Business and Unfinished Business.

252.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-34 DISCUSSION OF PURCHASING AND GENERAL BUSINESS AND UNFINISHED BUSINESS ITEMS

Mr. Nick Kelly said after Monday night's meeting (March 13, 1995) he met with the Service Center staff review the numbers regarding the bids for air conditioning for the nine schools listed in the agenda. They arrived at a more detailed breakout in all instances. Those bids are in various combinations of electrical, heating and air, domestic water, and ceilings. The memorandums the Board now has in front of them carry a detailed attachment of all alternate bids, or in cases where the bids were included in the base, an estimate of what the ceilings or domestic water portion of that bid is. The other thing that was done was to revisit the heat and air expenditures, in particular the controls issue. Some of the costs of controls were apparently not included in the numbers that were received for the Board meeting Monday night. He said the bottom line difference in terms of the r^Qtal fig^ires for today versus Monday is about $350,000, attributed primarily to the fact that the cost of some of the control equipment for the air conditioning had not been included. A new summary sheet has been prepared, in addition to a memorandum for each school, as well as a breakdown of the equipment that has been purchased and the equipment that remains to be purchased for each school, including boilers, unit ventilaftors , chj.llers, and iq^ storage. Apparently there are controls included in the bids received for Northwest Classen, Northeast, and Harding Schools. The amounts are noted on the individual summary sheets. The original information was that controls were not included in any pf the bids. ! However, after discussions with architects involved, it was determinejd the controls were included in the bids. e Mr. Ron Bogle asked if the controls were the controls thq^ the Board had currently voted not to include in the systems a^ if thpsp dollars copld be taken out of the bids? t'j. .;r.!. Mr. Kelly said the controls in the bids did not (|ia''^ÂŽ the issue of central controls. ; c ;g u; Mr. Frank Kellert asked if they were talking about digital control^..

Dr. Jack Isch, Executive Director, Management.Qperatioris, said the bid at Harding was not digital, but the other two tsqhools were. , , Mrs. Terri Silver asked if the Board had vo^pd on th^^ night, if the district would have bought the controls and the^ have .to change them out? I c, fi

Dr. Isch said the controls are included in th^bids recommenced today,;

What they will be looking for is a change ordey to decrp^se of money equivalent to the amount of money in t^e bid for: the controls.

Mr. Kellert asked if the controls were broken out as a line item? Dr. Isch said they were not. Mr. Kelly askgd that tjtie cost of thg controls is estimated in the individual memorandums forÂŁ,each^school.^,j

Mr. Kellert said the memorandum for Northwest Classen included the cost of controls at $275,000. J, > ;i: Dr. Isch said that was an estimate from the engineering firm.

Mr. Bogle asked if removing Northwest bid by $275,000?

controls

will

lower

Dr. Isch said it would, but that money would have controls at a later date. vr:. cor, Mr. Bogle asked if taking out controls would mean the could be done within or close to budget.

the s

cost

the

to be spent for ij e: C-ni':. _ . . / air conditioning :G<

'S 253.

MINUTES OF THE REGULAR MEETING OF MARCH 13^ 1995

M-35 DISCUSSION TO PURCHASING AND GENERAL BUSINESS AND UNFINISHED BUSINESS ITEMS (Continued)

Dr. Isch said that was not correct. The controls will have to be purchased at some point. The system could not operate without controls. Mr. Wayne Dempsey asked if the controls were pneumatic or digital?

Dr. Isch said at Harding Middle School they were pneumatic, at Northeast and Northwest the controls were digital. Mr. Dempsey asked if the $275,000 for Northwest would be spent whether the controls are digital or pneumatic.

Dr. Isch said the number of controls that are on the buildings could be decreased which would decrease the cost. Mr. Dempsey asked if there would be a savings if the Board decided to use all pneumatic controls?

Dr. Isch said that is probably true. Mr. Bogle said he was still confused about the discrepancies in the figures for the agenda item under Purchasing and General Business. Mr. Darrel Shepard, Board Clerk, clarified that the numbers contained in the agenda items are the same numbers that were in the agenda Monday night. The agenda items did not change. Any new information is included in the memorandums from Mr. Kelly and Dr. Isch for each agenda item as back up. Mr. Kellert said at one point in the discussion Monday night regarding reconciling the numbers for Northwest, there were items totaling almost $1 Million difference between the bid and the work that was remaining to be done. He asked if all of those considerations were taken into account in the revised information? Also, if information that appeared in other line items giving mixed financial information had been resolved within the $486,000 increase.

Dr. Isch said yes. Mr. Kelly said what they did was to look at the projects for each of the schools and determine what was a part of the base bid; what was an add alternate bid; what was going to be done by force account labor. All of those items should be addressed in the revised material.

Mrs. Thelma R. Parks said on Monday night she asked what will be found by delaying this another day. She is wondering if any the new information has surfaced?

Dr. Isch said the basic things that were ferreted out were some figures he thought were included in the estimates that were not included, having to do with the controls. He said basically everything else is the same. There might be a little change in the numbers. The materials presented today better show the Board all of the information. Mrs. Silver said the biggest change is in the estimated cost of the overall Bond figure. Instead of $2.3 Million in funds over projection, it is now $2.7. Mrs. Silver asked Mr. Kelly how he thought this increase would affect his hesitancy to go over to go over $600,000 per year in the Building Fund.

Mr. Kelly said he felt serious consideration should be given to some of the other options discussed during the financial presentation Monday night. One being spreading out the cost from the Building Fund over an additional year; perhaps looking at some one time revenue that could be used for the Bond issue, such as sale of property. As a very last resort, after the General Fund Budget has been set, looking to see if there are any possibilities there. Either look at other options, or reduce the scope of the projects, or live with a very reduced level of maintenance. Mr. Kelly said $500,000 could be taken from the Building Fund for three years. What he has been told by Dr. Isch and staff is that it would be very hard to take $750,000 or $800,000 per year from the Building Fund.

254.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-36 DISCUSSION TO PURCHASING AND GENERAL BUSINESS AND UNFINISHED BUSINESS ITEMS (Continued)

Mr. Dempsey asked about studies to determine the differences in maintenance costs in buildings that have been replumbed, bathrooms renovated, etc? Mr. Dempsey said there ought to be a decrease in the amount of funds spent for maintenance over the next few years. Mr. Dempsey said that for the last two years the district has used approximately $1.2 Million a year out of the Building Fund to purchase portables needed as a result of moving the Fifth Year Centers back into the elementary schools. That money will be available. Service Center staff is saying that only $600,000 can be taken out of the Building Fund where $1.2 Million was taken out yearly for two years, and buildings are now being renovated where repairs will not be needed. Why is $600,000 the comfort level, when .they do not have empirical information showing that anything over $600,000 is going to somehow negatively impact the Building Fund. Mr. Kelly said if there was a satisfactory level of maintenance in the district right now, that would be true. In this instance, he has talked with Dr. Isch regarding next years Building Fun^ budget. He said there are other areas of the Building Fund budget where the $1.2 Million needs to go in addition to normal inflationary costs. There are other planned projects in the Building Fund, some of which won't be done because that money is going to be taken out to support the Bond issup. In the end, it will be a matter of priorities. . g, i .

Mr. Dempsey said in essence, what Mr. Kelly iSgSaying i^ thatright now we are operating about $700,000 in the discomfort zone in the Building Fund. ...g 1 d 'JIT ■ d "'d For the record, Mr. Dempsey said he would hate for anyone to leave the meeting thinking that taking $600,000 from the Building Fi^nd would devastate that budget when for the last two ye^^^ $1.2 Million has been taken from the Building Fund. Also, there was, been a higher need for maintenance than will be required in future years. said without definite data from staff, the Board does not k^ow if this would impact the district any more negatively than what has,^ already , been : done. To say that, at this point, without data to back the statement up is totally unfair and gives the public and the Board the wrong impression. Dr. Betty G. Mason said this staff is committed to do everything that was promised the community in the Bond issue. The Board needs to understand the Capitol Improvements account;:is used to relieve the General Fund account because maintenance personnel can b^ paid_ from that account. The Board doesn't have the luxury ,jof just Ipoking at thp Building Fund. The total budget for the distigict must-be examined to see how all of those things intertwine with one another. Staff is not making a suggestion for the Board to do one thing or another. Staff just wants to give the Board the clearest picture tha.t they possibly can. Staff knows that the Board will make their own deci^ion^gbut staff wants the Board to have all of the facts as they make their decision.

Mr. Bogle asked if it was possible to project^, based on these numbers for these projects, how much over estimate thej Board might be! looking at in terms of total cost overruns for HVAC. j . h ■ ... Dr. Isch said he has not had an opportunity tc^,do that.,, , j knc, Mr. Yeargain said air conditioning the middle,t^nd high schools will bp higher than estimated, but his district has four; elementary schools that; should run under estimate. Overall the rest of the air conditioning for elementary schools will probably be over by $3 Million. Dr. Isch said the district is not getting good bids iji his opinion,, because the contractors are telling him that thp labor fprce-is used up for the next year. One of the things that pptijd happen on the small elementary schools is that different types or seizes of contrajctors bid the jobs; or contractors might may use the smaller projects;, to "fill in." He said he is optimistic that we can hol^ to the.estimated costs for the elementary schools.

:: li

I' .-’"

255.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

DISCUSSION TO PURCHASING AND GENERAL BUSINESS AND UNFINISHED BUSINESS ITEMS (Continued)

Mr. Yeargain said there are dramatic differences in the two bids for Northwest. Maybe Board policy should be reviewed to require a bidding minimum of three or four contractors. He said maybe anything under two bids should automatically be rejected. Mr. Kellert said he is sensitive to Mr. Yeargain's comments. In looking at the Northwest bid, the district got one bid that could be considered a complimentary bid. But, that is why there are estimates. It only takes one qualified bidder within the reasonable parameters of our estimate and our budget to satisfy that there is an acceptable level of participation. Mr. Kellert said this is a sellers market right now. Hopefully, the district will be cognizant of that to the extent of the way we work with our heating and air people, and the way we work with our contractors in general will be in recognition that the district is in the market place with a lot of other buyers trying to develop good working relationships with the contractors. He said in the market right now there may be in the minds of potential bidders a "hassle factor" where it is a lot easier to go after some of the other work than to do business with the Oklahoma City Public Schools. Mr. Kellert while he does not feel the Board can measure the quality of the bids they are receiving simply by the numbers of people who are participating. He would like to see an expanded pool of participants, but he doesn't think all of that is a factor of just the MAPS project. Some of it has to do with the Board's process. Mr. Bogle said Mr. Kelly had talked about the Building maintenance fund. New schools and buildings are being put on-line, he asked if the budget was remaining static as we are adding more demands on the budget. Mr. Kelly said the budget is growing because of demands. We are putting renovations in the schools which should decrease some of the costs of maintenance. However, new schools are being added which will increase the costs. The budget is going to depend on the revenue rather than what we need. He said the Building Fund comes completely from property taxes at approximately $4 Million per year.

Mr. Bogle asked what budget the additional cost of running the air conditioning will come from? Mr. Kelly said the General Fund operating budget. He added that a study of the costs is being worked on and will be used to determine the budget for the next fiscal year.

Mrs. Parks asked about the status of air conditioning at Star Spencer and Douglass High Schools? Dr. Isch said the specifications and drawings for Douglass High School are at The Benham Group and bids should go to the Board the first meeting in April. It will probably be the latter part of April before Star Spencer is ready.

Mrs. Parks asked if there these bids? It had been first. Yet, we are now middle schools and there sent out for bids.

were serious problems that caused a delay with said that all high schools would be completed looking to approve air conditioning for six are two high schools that have not even been

Dr. Isch said plans for the two schools have not been completed by the A/E firms. They were originally submitted but needed to be reworked. Mrs. Parks said that every project has either been overbid or there is an overage and these two high schools are not in the loop for today's discussion. Again, she asked if there will be money to air condition those two high schools? She said she keeps asking this question and is tired of asking about Douglass, Star Spencer and Northeast. She needs help in giving her constituents answers who are continually asking her questions. Mrs. Parks asked how long it takes The Benham Group to review the plans.

256. MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

DISCUSSION TO PURCHASING AND GENERAL BUSINESS AND UNFINISHED BUSINESS ITEMS (Continued) Dr. Isch said about a week. of this month.

He said Douglass will bid the latter part

Mrs. Parks asked about Star Spencer?

Dr. Isch said the A/E firm tells him that they will have the plans ready in April. Mrs. Parks said the Bond issue was passed in October, 1993 and she is concerned that those schools have continually been by passed. She does not want to come to Board meetings pleading her case. There should be enough sensitivity from those persons who work with these schools, to have the same concerns that she does. She saidj^he children of District 5 and the patrons are a part of the Oklahoma City Public Schools and should be treated as such. She hopes it will not be necessary to keep asking about the schools in District 5. Mrs. Parks said she has gone along with everybody and their schools, and then on the back-burner are the schools that have not even surfaced, but are a part of the Bond issue. A, A; X-.-.s .-

Mr. Kellert said this time last year the Board was looking at the John Marshall High School project. The thing that has significantly changed in the last 12 months is the quality of the financial information that the Board is receiving. He said he remembers asking several times, about cost over-runs and whether there is money available, and the answer the Board received on the record was, "yes, there is." Since that time, through the help of Mr. Kelly the Board has become more attuned to the financial considerations that a^e involve*^, looking at updated estimates, it appears that we have updated and projected in the financial picture some of the reduced cost in the elementary schools, or are the numbers the Board is working.with regarding the HVAC on the elementary schools exactly the same nun^prs that .were a part ojf the estimate on the original Bond project? Tt ; Dr. Isch said the original elementary projections were $7,00 ,per square foot. That figure was revised to $10.00 per gquare fogt, ^^cept for those schools such as Hayes, Madison, and Oakri-dge where the building will not require repiping. Those buildings are»now es.timated at $8.00 per square foot, plus additional funds if boiler work.jjg required. ,

Mr. Bogle said even though the topic of HVAC is being talked about, what we are really trying to do is the impossible. If all of the Bond projects could be laid out at one time the Boprd could.look at a tota^ picture. But, the Board must look at the paqjâge one bite at a tiipe.. What the Board is trying to figure out is whether there, will be enough money on to do the rest of the projects whethergthey are in District. 5, 1 or 3, All the children and patrons in the district voted on the Bond program with certain expectations. It is not whether or not png district or another district is going to be slighted. It. is wlêther ali the children are slighted. What the Board isjipoking ajfc is pn overagg of the estimates and regardless if that is bec,ause of competitive market or bad estimates, etc. it is what the Bo^rd is facing. Given J^he very broad estimates of cost over runs in airgconditipiiing, -ye may ,foe looking at an additional $4 Million over est^’yaiate. The question is whether those additional costs can be absorbed through other funds, which could be as much as $2 Million per year out of the Building Fund for three years. If this cannot be covered, yjhere can-othe^, projects be cut in the Bond program so the intent of the Bond ,is sup is being satisfied and patrons won't be upset? Ult4.mp.tely thp :Board has the fiscal responsibility to not spend more money Jtân shoul^.repgonably bp spent and to administer the Bond program in an pquitable w^y so that all areas of the community are treated fairly. Mr. Bogle pointed out to Mrs. Parks that northeast Oklahoma City and DisJ^rict 5 a^p noj:, going to be pulled out and treated differently than any^ other areas.f He askp^ if Dr. Isch or Mr. Kelly had alternatives t§e Board ippnld,! consider dowh" ;../C ii, t, . /.y y.S''. z i.. ;.>t; i....is; .. ..aS: . .ly r .y-5 ■ Ic ..: J a til s0& 'Z ZiZi ■is.;:. c V-' . . cia ..Ls. C'.. ,-He .... whtr ■? ;. r

257.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

H-39DISCUSSION TO PURCHASING AND GENERAL BUSINESS AND UNFINISHED BUSINESS ITEMS (Continued)

Mr. Kelly said the only options available are the ideas that were discussed Monday evening; using other sources of revenues, sale of property, stretching out the Building Fund over a longer period of time, using General Fund money. In the end, it will all be a matter of tradeoffs if all of the Bond projects are to be completed.

Mrs. Parks said she respected the information that has been brought to the Board. But it only appears that the Board gets financially responsible after certain projects have been completed. She said there are 21 schools in District 5. Of those 21 schools, there is not one that has been completed or is even on the drawing board. In the North part of the district is Nichols Hills; Northwest Classen is having things done. In the inner-city, Classen School of Advanced Studies is complete. Personnel were pulled-off schools in District 5 to complete that project. Southeast High School, which she can point with pride, is done. But, she needs help in understanding why she cannot do that same thing in District 5. She said she has told the Board that they will keep spending money until it is all gone. She said she didn't care if people don't like what she is saying this was a Bond issue for the district and there are schools in District 5 that have not been done. She gets tired of coming to Board meetings seeing District 5 schools placed on the back-burner. Some of them do not have anything done, yet the Board becomes financially responsible when the other schools are completed. Now, we have on the drawing board eight more schools that are ready to move forward and still nothing in District 5. Mrs. Parks said she had provided this information to Mr. Kelly since one. She doesn't understand why someone wouldn't pick it up and "Let's do for District 5 what we've done for the other districts." said every one in the room is aware and it is just more than what can continue to sit here and take.

day say She she

For the record, Mr. Kellert said it is not in his knowledge Mr. Kelly's responsibility to prioritized Bond projects. Mrs. Parks said she didn't know why Mr. Kellert made that statement. If he had been doing what he was supposed to have been doing all along, we wouldn't have to be sitting here pointing out one district over another district. The Bond issue was to provide improvements for all of the schools and she has pointed out to Mr. Kellert and all of the other members, what has gone on in other districts and what has not gone on in District 5. Mr. Kellert said he accepted what Mrs. Parks said, and she is certainly free to speak to him about that any way she wants as a colleague on the Board. He was only pointing out that it is not Mr. Kelly's responsibility.

Mrs. Parks said she recognizes that prioritizing is not the responsibility of Mr. Kelly, but it is the priority of Thelma Parks as a representative from District 5 to make the Board aware of the fact that they have not done what they said they were going to do as far as the Bond issue in District 5. Mrs. Silver said the further we get from our estimate, the worse Mrs. Parks's problem becomes, whether it is District 5 or 4. That will continue to happen. At some point we do have to buckle down. She said she did not have any secondary schools air conditioned in District 3, so problems are not just in one area of the City.

Mrs. Parks said she could accept that except for the record. Mrs. Silver said what has gone on doesn't mean the Board should continue in that same way to get them all done. Because something has already been done, we can't continue in that same direction without causing further damage.

■y< 258.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

DISCUSSION TO PURCHASING AND GENERAL BUSINESS AND UNFINISHED BUSINESS ITEMS (Continued) Mrs, Parks said the financial responsibility of this district does not lie with the schools that she has pointed out. It should be in all schools. She is saying that this Board only gets financially responsible when their schools are completed and her schools are needing to be completed.

Mr. Bogle told Mrs. Parks that she needs to look at the record. Also, District 5 is not alone. There is far more money going to District 5 proportionately than to District 1. Mrs. Parks said she disagreed with him on that.

Mr. Bogle said the Board is elected to reprg^sent thej Oklahoma City Public Schools and all need to be concerned if we are going significantly over budget, how are all of us as representatives for all of the children of this district going to spread the remaining dollars in the Bond program equitably throughout the district, so that no school or no child gets treated differently than any other school. Mrs. Parks said equity is a word of the past, concerned.

as far as District 5 is

Mr. Bogle said it would be helpful to take Mr^. Parks< gConcerns as ciii expression of concern from the whole Board. • jf we ar^i,.pver-Textending ourselves significantly to air condition our schools tO: the degree thai; we are now projecting as much as a $6 Million cost over^gjin by doing the air conditioning of the schools. Please help us as a Board know how those costs are going to be brought back down in a equitable way so that the spirit of the Bond program is satisfied wifhP^'t being^ irresponsible as Board members in terms of our fiscal responsibility*, Mr. Dempsey said it is inappropriate to start throwing figures around $6 or $7 Million in cost over-runs when staff --is not telling the Board there is going to be that much in cost over-runs. ; Dr . s Mr. Bogle said $2 Million is already on the $4 Million more, that's $6 Million. ■ ' eac eme.. . .a Mr. Dempsey said he heard them say $3 Millioj^ total. asked if -h^ misunderstood? ' ci

Mr. Kelly said right now the projected cost over-run ig approximately $2.7 Million. There are 4 secondary schools left to do, which may come in over budget by the same proportion. However, as was stated Monday evening, that is not necessarily translated i^to the same proportion that all of the elementary schools are going tojbe over,. At th^is point,j staff just wants to be cautious, they just ^no^w. . /The bgg£ realistic estimate at this point, based upon al^the info:f:matiQn is that it will probably be between $3 and $4 Million.- It depends on the bidg for the next set of secondary schools. q, uh;; . uq 'su ui.u. Mr. Dempsey said he would hate to see the headlines of the newspaper tomorrow morning say $7 Million deficit now in the Oklahoma City School System. He said he did not understand staff-jto be spying, that. -He thought Dr. Isch had said between $3 and $5 K^lly sgys probably between $3 and $4, but that does utot take into account experience with elementary schools, and he hopes that is the way it is reported in the paper. He said he did not -think the /wrong message should be sent to the citizens. We went to the citizens with a $90 Million Bond issue, not because we thought $90 Million would meet all of the needs, but because that is all our bonding capacity woPjld allow* The same citizens who three years voted down a $4 Million Bond issue for this school district, voted that $90 Million Bond issue. He said he believes the citizens of this community would.^ave votej^ $150,-Millioh, if that money had been available, and if the djistrict hgd the bonding capacity to do it, because he believes the peqp^le of Ol^ljahoma (City are

..i L C-L. Set'/.:.

J. j'l:!

259.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-41 DISCUSSION TO PURCHASING AND GENERAL BUSINESS AND UNFINISHED BUSINESS ITEMS (Continued)

tired of the schools being second class; tired of our children being treated in a second class manner; and they want to see this community and this school district move forward. He said he did not know how at this point. The Board does need to be fiscally responsible, but the Board must keep its word and promises, and the citizens will understand that. More so than anything else, the citizens will understand that the Board is doing the best with what they have and they are doing what they said they were going to do.

Going back to Northwest Classen, one of the things that has made him personally feel good is the fact that the annex program at Belle Isle sends a lot of children to Northwest Classen, and for once many of the handicapped students, starting next September, will be in a building with a climate as it ought to be. He said the Board can talk about this money all day, but the reality is our children have been treated as second-class children for years. Handicapped students have not been provided with the proper environment. Mr. Dempsey said the Board should move on and do it, because what the citizens voted $90 Million to do what is right for the children of Oklahoma City. That is the spirit in which the Board should try to operate the Bond projects. If it means committing funds from the Building Fund for five years, so be it. It is the intent of the citizens that we do the things we said we were going to do, and improve the schools for the children of Oklahoma City. For clarification, Mr. Kellert said the Board seems to be gravitating in on a number in the $3 to $4 Million range. If he is correct, his previous question to Dr. Isch allowed for the fact that we have expanded the square footage for the elementary schools. What is now being said and the numbers do reflect the fact that the per square foot rate for elementary schools in a few cases been lowered, but in more cases it has expanded. The Board is dealing with an increased estimate with regard to the elementary schools which is Mr. Kelly's message. At least that part of a potential surprise is reality and is included in the information that has been given to the Board. As that number is being discussed. Dr. Isch has said that what was $7.00 per square foot in a few cases went up to $8.00, but in many cases went to the $10.00 per square foot range.

Mr. Kelly said that was correct.

Mrs. Parks said Mr. Bogle had mentioned the fact that in District 1 there had been little done. When you compare, there are five or six groups wanting him to do something in District 1. She has 21 groups wanting her to do something, so there is no comparison between District 1 and District 5. She said she did not think that anyone in the sound of her voice would even think that she is only concerned about kids in District 5. She is only bringing this to the Board's attention because it has been a neglect in District 5 and she is representing those people in District 5. She would be remiss if she did not continually tell the Board how neglected that district has been. She will continue to do so, as long as she sits on the Board. All you have to do is look at the paper, facts, and projects and then compare that with what she has said this morning. She said she thinks they will find that what she has said is the truth. It is not a matter of providing services for one district over and against another, it is just being equitably fair and doing the things we have promised the patrons of all of the districts in Oklahoma City that we were going to do. Now, we can do other things also. We had a group to come to a Board meeting that did a lot of "hell raising" and within 24 to 48 hours, they were out on the street with a bid. If District 5 has to do that, we can do it also, because we have 21 schools and not a school they can point to that has been completed or even on the drawing boards of being completed. Financially, Mrs. Silver asked Mr. Kelly if the Building Fund expense was spread out over five years, could the projects be done now, or would it extend the project time. Can projects only be done as the money becomes available?

260.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-42 DISCUSSION TO PURCHASING AND GENERAL BUSINESS AND UNFINISHED BUSINESS ITEMS (Continued)

Mr. Kelly said the original work was to be done within three years. He will need to look at this some more and look at the cash flow. There is a possibility that the Board could go ahead and complete but that would depend whether or not some of the General Fund balance could be invested in the Building Fund for repayment at a later date. He said it really depends on the financial situation of the district three years from now, as to how that could be done. He said they can only make a projection. It depends on what else happens with the General and Building Fund budgets as to whether there will be a cash flow problem in three years. Mrs. Silver said her question was, if the budget is tight, for example if the Federal Government withdraws the drug-fr§,e money and the district must absorb that loss, will the district have to hold off on those projects until funds are available.

Mr. Kelly said if the funds were not available the projects would have to wait. .... .. Ji . . .y:? . .2 i-s Dr. Isch said he felt somewhat comfortable where Mr. Kelly is going with the budget on the Building levy. We had some projects this year that took $200,00 to $400,000 that will not occur next year. He feels comfortable with what Mr. Kelly is proposing. ;, i , > ; an.'. 1

R. #234 CALL THE QUESTION OJ PURCHASING AND GE3NERAL BUSINESS ITEM IB

Wayne Dempsey Frank Kellert

MOTION: SECOND:

.. 'til!.;

'i.fi.!:;E.rs

MOVE TO CALL THE QUESTION ON PURCHASING AND GENERAL BUSINESS, ITEM 11B 1 asii

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. ;I^rks, Mr. y^argain,

;

-liy® p aye

MOTION CARRIED 7-0.

HVAC Contract Northwest Classen High School; Contractors, Inc. i.Lr

Matherly Mechanical

Original Bond Estimate

$ 2,684,100,00 Current Estimate (2-13-95)

$ 2,692,645.00

2 c,:

7©;

Total Estimated Project Package (Including Controls, Asbestos Removal, Etc.)

$ 3,213,609.00 The A/E firm (Persons Howell Engineering, J-pc.) con1;racte^, for this project, as well as The Benham Group, reviewed the bid' prior to advertising. wc. iCX'i .:;.o :: tlG.P. L. -

261.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-43

PURCHASING AND GENERAL BUSINESS (Continued) Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERlkL BUSINESS ITEM 1 B AS LISTED.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

R. #235 APPROVAL OF HVAC COMTRACT: NMOTHWEST CLASSEN HIGH SCHOCa.

MOTION CARRIED 7-0. MRS. THELMA R. PARKS LEFT THE MEETING AT 8:50 A.M. UNFINISHED

BUSINESS

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF UNFINISHED BUSINESS ITEMS 1 A THROUGH E AND ITEMS 2 A THROUGH C.

ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

Mrs. Silver, Carter, Mr. Bogle, Mr.

aye aye aye

MOTION CARRIED 6-0. DISCUSSION Mrs. Silver extended her appreciation for the information being presented in its present format. She said it is much easier to deal with and she knows it was a lot of work for staff.

Mr. Bogle said the discussion this morning has been helpful, because it has pointed out the strong feelings of the Board. Tough decisions can unify or divide the Board and he hopes the Board remembers the charge from the Board Retreat and use these as opportunities to unify the Board and work together. He said Mr. Dempsey's comments about serving the district certainly capture the spirit of what he believes all Board members hope to do in serving the district equitably. He said they might want to be set aside time to discuss the Board's approach to the budget and have a chance to have some dialogue. It might help the Board learn how to work better as they move through this process. Certainly over the next two years there will be many challenges such as this.

Mr. Dempsey said after the vote, since so many contracts had been let today he would like in the immediate future for staff to prepare information for the Board in terms of inspections, services on the contracts, how and what is to be done, and who is involved in the process. Mr. Kellert said he would like to see a report in summary form that brings the Board up to date on the completion and status of all Bond projects on a per building basis. As a matter of note for the record, Mr. Kellert said it was his understanding that the project at Rogers Middle School is completed. There may be other instances of that and he would like for those to appear on the record as soon as possible.

R. #236 APPROVAL OF ITEMS 1 A THROUGH E AND 2 A THROUGH C

'-f 262.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

UNFINISHED BUSINESS (Continued)

Mr. Yeargain said he believed the bids should be spread further apart in an effort to get more bids on the projects. Mr. Bogle said the Board needed to discuss the idea of whether or not to put a cap on expenditures beyond the budget allowed in the Bond program. He said staff should give the Board some guidance regarding the implication in terms of certain levels of a cap and how that might affect the future spending in the district. He said he and Mr. Dempsey had both made suggestions on ways that might be helpful to make a decision. For example, what is the impact on the reduction in maintenance with the improvements that have been made? None of the Board members want to go blindly into the future with an unlimited spending ceiling. The second issue, based on experiences here, is that it is the absolute commitment of the Board toyjfulfill t^he obligations that have been made through the Bond program. Clearly with the way the bids are coming in, the Board needs to be given alternatives, so the Board can have more than just a "yes" or "no" vote. If there is a way to build into the bid packages some sort of phasing or other kinds of variations, the Board would like for staff to explore ways that the Board could have more of a variety in terms of options when bids are brought before the Board. Also, staff should look at ways to encourage architects and engineers to be more attuned to the costs, so all can work as a team to figure out how to deliver thg serviges and.projects in the absolutely most cost efficient way possible. Mr. Bogle said he hopes the Board will continue to have these kinds of healthy discussions within the context of the Board meetings, but rjgt take it.to the public. ■;v-ec .... ci bi. Request approval of the following items (a through e) brought forward from the March 6, 1995, Board ofEducation meeting. . I .t ci; . c. a, HVAC Contract U. S. Grant High School; Midwest Mechanical HVAC Contract For Contractors, Inc. > on U. S. Grant H.S. ru'c tch Midwest MechanicalL Approval of a contract for HVAC an4^^-el&hs4;^e<?ih^cal work Contractors at U.S. Grant High School, by Midwest Mechanicai^. Cgntractorgj,; Inc., who submitted the low responsible bid; (4 received). This expenditure, in the amount g;f $1,45,1^.900 .is to , be charged to the following Bond Fund accounts:Bond Fund Account

Heat & Air

$1,354,000

5 31 -10 5 - 0 0 0 0 - 0 0 0 - q ’o 0 - 0 0 0 0 Ao 0 - 7 n.

Bond Fund ^count

Ceilings

$ 62,250

531-109-0000-000-^00-0000r'0ip0_712

Electric

Bond Fund Account

$ 35,650

531 -10 8 - 0 0 0 0 - 0 0 0 - 0 0 0 - 0 0 0 0 -0,9.0 - 7 1,49O,3J9O.O9

Original Bond Estimate Revised Estimate (2-13-95)

$ 1,954,314.00

l,920,7^2.0a.^

Total Estimated Project Package (Including Controls, Asbestos Removal, Etc.)

t.3i .. ,L:i re. of ■■ i... rc ■ The A/E firm (Applied Engineering Group) contracted for this project reviewed the bid prior toadvertising. (Brought forward from the February 27, 1995, Board of Education Meeting.) iq J 0. ..e_' .j C

..-ur

•j C

J Ci 30

7 \i

263.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-45 UNFINISHED BUSINESS (Continued)

HVAC Contract Jefferson Middle School: Company, Inc.

HOMCO Construction

Approval for HVAC and related electrical work at Jefferson Middle School by HOMCO Construction Company, Inc., who submitted the low bid (4 received). This expenditure, in the amount of $1,052,595, is to be charged to the following Bond Fund account:

Heat & Axr $1,052,595

531-105-0000-000-000-0000-000-518

Original Bond Estimate

$ 1,060,675.00

Revised Estimate (2-13-95)

$ 1,361,260.00

Total Estimated Project Package (Including Controls, Asbestos Removal, Etc.)

$ 1,334,023.00

HVAC Contract Capitol Hill High School:

for

this

Wattle Wolfe Company

Approval for HVAC and related electrical work at Capitol Hill High School by Wattie Wolfe Company, who submitted the low bid (6 received). This expenditure, in the amount of $2,099,916, is to be charged to the following Bond Fund accounts:

Heat & Air

$1,801,263

Bond Fund Account 531-105-0000-000-000-0000-000-705

Bond Fund Account

Domestic Water

$ 225,496

531-107-0000-000-000-0000-000-705

Bond Fund Account

Ceilings

$ 73,157

Middle School: HOMCO Constructi Conpany

Bond Fund Account

The A/E firm (Culver & Associates) contracted project reviewed the bid prior to advertising.

HVAC Contract Fo

Jefferson_______

531-109-0000-000-000-0000-000-705

Original Bond Estimate

$ 2,350,400.00

Revised Estimate (2-13-95)

$ 2,501,988.00

Total Estimated Project Package (Including Controls, Asbestos Removal, Etc.)

$ 2,850,965.25

The A/E firm (Soter Engineering) contracted for this project reviewed the bid prior to advertising.

HVAC Contract For Capitol Hill High School: Wattie Wolfe Co.

264.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995 M-46 UNFINISHED BUSINESS (Continued) HVAC Contract For Northeast H.S.: United Mechanical Service

HVAC Contract Northeast High Service/Construction Company

School;

United

Mechanical

Approval for HVAC and related electrical work at Northeast High School by United Mechanical Service/Construction Company, who submitted the low bid (3 received). This expenditure, in the amount of $2,150,282, is to be charged to the following Bond Fund account:

Bond Fund Account

Heat & Air

$2,150,282

531-105-0000-000-000-0000-000-760

Original Bond Estimate

1,392,515.. 00

Revised Estimate (2-13-95)

$ 1,817,720.00

Total Estimated Project Package (Including Controls, Asbestos Removal, Etc.)

$ 2,359,265.00

The A/E firm (Charles F. McAfee) contracted .fQj thijs projegt reviewed the bid prior to advertising.

HVAC Contract For Roosevelt M.S.: Meridian Sheetmetal, Inc.

HVAC Contract Roosevelt Middle School: Meridian Sheetmetal, Inc. ; a. J. â&#x20AC;&#x2122; ic. Approval for HVAC and related electrical wor^ at Roosevelt Middle School by Meridian Sheetmetal Inc., who submitted the low bid (5 received). This expenditure, in the amount of $904,670, is to be charged to tj^e following Bond Fund account: â&#x20AC;˘OU' Bond Fund Account Heat & Air

$ 816,695

531-105-0000-000-000-0000-000-523 Bond Fund Account

Ceilings

87,975

531-109-0000-000-060-0000-000-523 $

Original Bond Estimate

905,100.00

Revised Estimate (2-13-95)

1,178,824.00

Total Estimated Project Package (Including Controls, Asbestos Removal, Etc.)

l,207,U^Q2.5q.,

The A/E firm (C.H. Guernsey Company) contracted , for project, reviewed the bid prior to j^yertising.

this

Approval of the following items (a through c) brought forward from the March 6, 1995, Board of Education meeting. HVAC Contract For Hoover M.S.: Globe Construction Company

HVAC Contract Company

Hoover

Middle

School;

Globe

Construction

Approval for HVAC and related electrical work at Hoover Middle School by Globe Construction,.Company ,,,) who, submitted the low bid (5 received). This expenditure, in the amount of $1,116,100, is to be charged to the following Bond Fund account; i , Bond Fund Account

Heat & Air

$1,116,100

531-105-0000-000-0Q0-0000-Q90-510

Original Bond Estimate

.nv

963,825.00

4/ 265.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-47 UNFINISHED BUSINESS (Continued)

Revised Estimate (2-13-95)

$ 1,066,262.00

Total Estimated Project Package (Including Controls, Asbestos Removal, Etc.)

$ 1,433,446.50

The A/E firm (G.H. Guernsey and Company) contracted for this job, as well as the Benham Group, reviewed the bid prior to advertising.

HVAC Contract Taft Middle School;

Pope Construction, Inc.

Approval for HVAC and related electrical work at Taft Middle School by Pope Construction, Inc., who submitted the low bid (4 received). This expenditure, in the amount of $1,071,750, is to be charged to the following Bond Fund account:

Heat & Air $ 960,450

Bond Fund Account 531-105-0000-000-000-0000-000-525

Bond Fund Account

Ceilings

$ 111,300

HVAC Contract For Taft M.S.: Pope Construction

531-109-0000-000-000-0000-000-525

Original Bond Estimate

Revised Estimate (2-13-95)

$ 1,191,362.00

Total Estimated Project Package (Including Controls, Asbestos Removal, Etc.)

$ 1,350,273.50

914,400.00

The A/E firm (Applied Engineering Consultants) contracted for this job, as well as the Benham Group, reviewed the bid prior to advertising.

HVAC Contract Harding Middle Contractors -----------A

School:

Midwest Mechanical

Approval for HVAC and related electrical work at Harding Middle School by Midwest Mechanical Contractors, who submitted the low bid (3 received). This expenditure, in the amount of $1,214,870, is to be charged to the following Bond Fund account:

Heat & Air

$1,214,870

Bond Fund Account 531-105-0000-000-000-0000-000-509

Original Bond Estimate Revised Estimate (2-13-95)

$ 1,358,675.-00 $ 1,704,720.00

Total Estimated Project Package (Including Controls, Asbestos Removal, Etc.)

$ 1,588,140.50

The A/E firm (Elliott and Company) contracted for this job, as well as the Benham Group, reviewed the bid prior to advertising.

HVAC Contract For Harding M.S.: Midwest Mechanical Contractors

266.

MINUTES OF THE REGULAR MEETING OF MARCH 13, 1995

M-48 ADJOURNMENT

There being no further business, the meeting adjourned at 8:55 a.m. The motion for adjournment was made by Wayne Dempsey and seconded by Mrs. Silver. On roll call, the votes were as follows; Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the mi

Minute Clerk

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the , 1995.

Board

Education

this

day

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

itness my hand and se , 1995.

: this School District this

/ â&#x20AC;&#x201D; day

erk, Oklahoma City Board of Education

(SEAL)

267.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 10, 1995, AT 7:00 P.M. PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Rosa Lambeth, Deputy Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

T O

ORDER

CALL TO CRDER

Mr. Ron Bogle called the meeting to order. The Southeast High School Air Force JROTC presented the colors under the direction of Lt. Col. Daryl Bodenhamer. Mr. Ron Bogle gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present.

INTRODUCTION

O F

VISITORS

Mrs. Thelma R. Parks acknowledged Mrs. Mary Miller, High School Education Office, Ms. Elaine Ford, Principal, Creston Hills Elementary School, and Mr. and Mrs. McDaniel, Creston Hills patrons. u

MINUTES

MEETING (S)

Terri Silver Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF THE MINUTES OF THE REGULAR MEETING, FEBRUARY 6, 1995; THE SPECIAL MEETING, FEBRUARY 9, 1995; THE REGULAR MEETING, FEBRUARY 13, 1995 (Page M-8 AS AMENDED); THE SPECIAL MEETING, FEBRUARY 18, 1995; THE SPECIAL MEETING, FEBRUARY 23, 1995; THE SPECIAL MEETING, FEBRUARY 24, 1995; THE SPECIAL MEETING, FEBRUARY 27, 1995 (Page M-1 AS AMENDED); THE REGULAR MEETING, FEBRUARY 27, 1995; THE SPECIAL MEETING, FEBRUARY 28, 1995; THE SPECIAL MEETING, MARCH 1, 1995; THE SPECIAL MEETING, MARCH 3, 1995 (MEETING RECONVENED MARCH 4, 1995); THE REGULAR MEETING, MARCH 6, 1995; 2kND THE REGULAR MEETING, MARCH 13, 1995 (MEETING RECONVENED MARCH 15, 1995). ROLL ClkLL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

INTRCMXJCTICN OF VISITORS

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

R. #238 APPROVAL OF FEBRUARY AND MARCH,1995 MINUTES

268.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

M-2 MINUTES OF PREVIOUS MEETINGS (Continued) DISCUSSION

Mr. Ron Bogle made amendments to the Minutes of the Regular Meeting of February 13 and the Special Meeting of February 27. He also requested that approval of the Minutes from March 13, 1995 be delayed. Mrs. Thelma R. Parks requested in the future that the minutes be brought to the Board in a more timely manner since it is difficult to remember what was said after a length of time. She said however, she understood the circumstances of the delay of the February minutes. BOARD

MEMBER S'

BUSINESS / COMMENTS

RECOGNITIONS

Recognition of Nicole Plumley, Taft Middle School student, for being named the 1995 Princess Junior Miss Indian Oklahoma City.

Recognition of Ms. Joanne Harmon of Linwood Elementary School for being named a finalist in the 1994-95 Oklahoma Supreme Court Teacher of the Year award, sponsored by the Oklahoma Bar Association.

Recognition of the following teachers who have been nominated for the Sally Mae (First Year Teacher Award): Cheryl V. Halaoui, Wilson Elementary Schopl Janet Bernard Paul, Westwood Elementary School Susan Renee Reeves, Garden Oaks Elementary School Philip Walker Reid, Classen School of Advanced Studies Stephanie Shannon, Lafayette Elementary School Tina Widell, Stonegate Elementary School

Recognition of Mrs. Mary Miller, High School Education Office, for being named Eminent Woman of 1995 by the National Sorority of Phi Delta Kappa, Inc., Gamma Epsilon Chapter.

Recognition of Ms. LeAnn Johnston, Science Consultant, for her work with the Elementary Science Expo and the Middle School and High School Regional Science and Engineering Fair.

Recognition of the 1995-96 Teacher of the Year.

Mr. Dave Morgan, Linwood Elementary School, 2nd Runner Up Ms. Dee Fox, Taft Middle School, 1st Runner Up Mr. Tracy McDaniel, Creston Hills Elementary School, Teacher of the Year

BOARD MEMBERS' COMMENTS Mr. Tom Yeargain said he recalled that the bus parking area at Capitol Hill was to be on the west end of the parking lot away from Walker Avenue and behind the Horticulture Building. But the parking area ended up east and west through the parking lot and there are only 180 parking spaces left for the school, out of the original 480 parking spaces. Prior to the arrival of the buses the Board was told there would be adequate parking for the school. He said the students do not use the tennis courts, but the public does and public parking is not available. Mr. Yeargain suggested all of the buses and staff should be returned to the Service Center until the problems are resolved. Mr. Yeargain also requested that the Capitol Hill south side transportation issue be brought back to the Board as a regular agenda item for discussion and action.

Mr. Ron Bogle said that the Capitol Hill transportation center would be placed on the next Board Meeting agenda as an action item.

269.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

H-3 BOARD MEMBERS' COMMENTS (Continued)

Mr. Wayne Dempsey said he was disappointed that the Odyssey Of The Mind Teams from Classen School of Advanced Studies and Jackson Middle School were not recognized tonight. He had specifically requested that those students be honored. He requested that those students be recognized at the next Board Meeting scheduled for recognitions. He noted that it was significant that Oklahoma City Public Schools will have all five of their teams going to the state competition and one team from Classen School of Advanced Studies will go to the world competition. Mr. Dempsey said the district should be very proud of these students. Mr. Dempsey also commented about the Pardon and Parole Center to be located at 14th and North Classen. He said the Board should be aware of the fact that the neighborhood association and the elected officials of the area will continue to actively oppose the Pardon and Parole Center being opened in that proximity to Eugene Field Elementary School. He urged the Board to continue to express support for moving that center before the Department of Corrections spends over $500,000 renovating that building. The letter shared with all Board members in this Board packet regarding the Correction officials meeting with Mr. John Butchee and Dr. Linda Toure, Directors of Elementary Schools, Mr. Jerry Boweirman, Principal of Eugene Field, and himself did not state that the district was vehemently opposed to placing the Pardon and Parole Center in the 14th and North Classen building. He said that was "par for the course" for the Oklahoma Department of Corrections. He said in another incident that department had promised administrative offices on Martin Luther King Avenue and 30th Street. The site became a maximum security prison. Needless to say, the building on Classen will not be a prison, but this is not an issue that will simply go away. Mr. Dempsey said as Board members review the letter in their packet they should not make the mistaken assumption that he supports what the Department of Corrections is doing. Rather, he will continue to work with any official to insure the Pardon and Parole Center is not placed across the street from Eugene Field Elementary School. Mrs. Thelma R. Parks thanked the members of the Board for allowing her to attend the Annual Convention of the National School Boards Association in San Francisco.. She said she had always found national meetings very informative and challenging. She will share the information she received at the convention with the Board to determine if the district could implement some of the things discussed in the various sessions. She said she found another outstanding presenter. Dr. Shirley Thornton, that the Board might use as a facilitator for a retreat. She encouraged staff who are directly responsible for programs to attend NSBA conventions, if at all possible. Mrs. Parks also commented that she witnessed the A+ Academics Awards Banquet over the week end. There were a number of students in the Oklahoma City Public Schools who received awards for outstanding academic achievement. The program was designed by Dr. Ruth Faine, a former member of the Oklahoma City Public School System. Her vision was to award those students the opportunity to develop and exhibit positive attitudes and to stay in school until graduation and then provide help for those students as they pursue their educational endeavors. Mrs. Parks encouraged anyone interested in contributing money to an organization that provides leadership for students to have scholarships, to donate to this worthwhile organization. She thanked Dr. Guy Sconzo, Assistant Superintendent, Educational Services, for forwarding the scholarships applications to the National School Boards Association Black Caucus. Last year two $1,000 scholarships were received by students in our district. She is hopeful the district can receive five scholarships this year. On another issue, Mrs. Parks said a district parent had expressed her concern before the Board approximately three weeks ago regarding the treatment that parent had received in one of our elementary schools. The parent had told Mrs. Parks that she is now being harassed when she enters the school. Mrs. Parks said parents should not be treated in this manner when they go to check on their child. Mrs. Parks said she did not know if the report from the parent is true or not, but if it is, this treatment must stop. Administration should be more sensitive toward the needs of parents who visit the schools. Mrs. Parks said she was told that the parent went to the school today and not only was she intercepted by one of the teachers, but the police were called. Mrs. Parks said it is her hope that district personnel are so insensitive to the needs of parents that the police would be called, or that parents would be harassed when they go to the schools.

x/ 270.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

M-4 BOARD MEMBERS' COMMENTS (Continued)

Mr. Michael Carter said he had started touring the schools and is disturbed that the district has Board Policies which administration is not enforcing. He said it is not the teachers, it is the school administration. He said it is disturbing to pull into a parking lot where girls are hanging out of the school windows whistling and he questions the enforcement of discipline in the schools. He also noted that no one else in the schools are wearing their identification badges. Mr. Carter said the management style of different schools is what bothers him. He does not care what style of management is used, as long as the rules are followed. He said the schools do have problems such as students confronting teachers and administration telling teachers to not report those incidents. He has also had reports from parents who have gone to schools to talk about their children and then been unable to talk with the appropriate personnel. Mr. Carter said he had been disturbed by some of his site visits.

BUSINESS 1.

Media Center at Kaiser Elementary School; Center

Betty Dunbar Media

Approval to name the media center at Kaiser Elementary School the BETTY DUNBAR MEDIA CENTER, in recognition of the long-term educational efforts of Mrs. Betty Dunbar who is retiring after forty-two years of teaching at Kaiser Elementary School. R. #239 APPROVAL OF THE BETTY DUNBAR MEDIA CEWTER AT KAISER ELEMENTARY SCHOOL

Terri Silver Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF THE BETTY DUNBAR MEDIA CENTER AT KAISER ELEMENTARY SCHOOL.

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. Citizens' Comments

Neva Taber, Kaiser PTA and parent, spoke in support of the Betty Dunbar Media Center and of Ms. Dunbar's dedication.

Sharon Kipf, Kaiser PTA President, introduced members of the audience from Kaiser Elementary School and spoke in support of the Betty Dunbar Media Center.

Property Gift To Oklahoma City Public Schools Approval to accept a gift of property as described below: Parcel #1;

All of Lot Ten (10) of the Amended Plan of Epworth Heights, being a subdivision of Block Eight (8) of SUMMER'S PLACE, which is the East Half (E^s) of the Southeast Quarter (SE^) of Section 29, T-12-N, R-3W of the I.M., as shown by the recorded plat thereof, better known as 1412 N. Ellison, Oklahoma City, Oklahoma, according to the recorded plant thereof with mineral rights.

Parcel #2;

Lot Nine (9), Block Eight (8), EPWORTH HEIGHTS, Sub-Division of Summer's Place, Oklahoma City, Oklahoma, also known as 1410 North Ellison, Oklahoma City, Oklahoma.

271,

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

H-5

BOARD MEMBERS' BUSINESS (Continued) Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF THE ACCEPTANCE OF THE GIFT OF PROPERTY TO THE DISTRICT AS LISTED.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mrs. Thelma R. Parks asked if this property will require any financial obligation on the part of the district.

Mr. C. J. Rogers, General Counsel, said the Board accepts no financial responsibility with the property. He said the property will be cleared by the City of Oklahoma City. The property will probably be used as a parking lot for staff at Eugene Field Elementary School. Mrs. Parks said she wanted to make sure this gift did not encumber the district financially. Mr. Dempsey said the district presently pays monthly rental for parking space for the staff of Eugene Field Elementary School. This property will eliminate that rental. Also, the entire community will rejoice that the houses on that property will be demolished as they have been a problem for some time.

Timed Agenda THIS ITEM WAS PULLED AND WILL BE PLACED ON THE APRIL 17, AGENDA

1995

Mr. Ron Bogle said that he and Mrs. Terri Silver developed the proposal for timed agenda as an opportunity for the Board to begin Board dialogue as a follow-up on the Board retreat that the Board have timed meetings and timed agendas. He said the process is open to any other recommendations or considerations that Board members might have. He said between now and the meeting of April 17 Board members will individually have an opportunity to discuss their thoughts regarding this particular proposal. Mrs. Thelma R. Parks said if citizens are given three minutes to speak before the Board on issues, then Board members should have more than two minutes to express themselves. She said it just did not seem fair for Board members to only receive two minutes.

First reading of recommended revisions to Board Policy F-05: SELECTION OF ARCHITECT/ENGINEER, as shown on the following pages.

DISCUSSION Mr. Wayne Dempsey said on Page 1 of 2 where the language states: Lesser projects are defined as those which cost $500,000 or less. He asked at what point was the cost determination made? Would that be a staff estimate of the project? He said staff needed to develop a basis for determining the cost and that cost determination should be more than just good guess work on the part of staff.

R. #240 APPROVAL OF GIFT PROPERTY TO DISTRICT GN 14th & ELLISCN

272.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

3-10-95 POLICY:

OKLAHOMA CITY PUBLIC SCHOOLS

A-4 ]

F-05

900 NORTH KLEIN. OKIAHOMA CITY, OK 73106

ADOPTED: 12-17-79 REVTSPn? §*€^§3

"Establishing Excellence"

SELECTION OF ARCHITECT/ENGINEER It is the policy of the Board to select a number of tpial i f-i pd architects

building

and/or and/or

engineers renovation

assigned for

projects

various

major

district.

the

selecting the firms the following criteria will be considered: Training and experience, including that of partners and

associates, either with the district or elsewhere; 2.

Planning ability and promptness;

Specification

writing,

accuracy,

and

sufficiency

detail; 4.

Design, appearance, and utility;

Effectiveness of jdb inspection;

6. ’

Relation with contractors;

Experience with government agencies;

Current volume of work;

Quality of consultants;

10.

Recent school building projects; and

11.

Staff of the firm.

Fees shall be set by consultation with the selected firm.

From

time

the

Board

also

employs

the

services

qualified architects and/or engineers for other lesser building

and/or renovation projects

and

studies.

Lesser projects

defined as those which cost $500,000.00 or less.

are

These projects,

1 of 2

T12, MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 :H-7

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

as identified by the superintendent, shall have firms chosen by

the staff after solicitation of interest being sent to a selected

group of firms with expertise in the area of the project task. The solicitation of interest will also request a proposed fee structure.

Firms chosen by the staff will be recommended to the

Board for approval.

2 of 2 (P-05)

274.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

: M“8

CITIZENS' OOMSENTS

CITIZENS

COMMENTS

Mr. Dale Steele, patron, expressed his concerns regarding the Capitol Hill High School tennis courts' relative to using the parking lot for the south side buses.

Mr. Anthony Shuler, Student, Southeast High School, expressed concerns over the information that Southeast will not remain a magnet school.

Ms. Loree Schrank, patron, talked about the lack of lawn care at Buchanan Elementary School; the proposed extension of school days; and against Southeast High School becoming a neighborhood school.

Ms. Kim Brown, patron, talked becoming a neighborhood school.

against

Southeast

High

School

Dr. Betty Mason, Superintendent, said she was pleased to see the Southeast patrons and students make their concerns known. She said she was confused as to who decided that Southeast High School was going to be changed. That has not been done by the Board, nor has she given any such directive. She said she has been told that some students have been informed they would be required to go back to their home schools. Dr. Mason said that was not in the plan. The plan is to continue to have Southeast as it is now. It is Southeast High School of Technology. There are no plans to change that and she will try to determine on Tuesday how this very unfortunate rumor started. Dr. Mason said she is sorry for the frustration the students and parents have felt and the frustration that is clearly being exhibited tonight. There are no plans to send the students elsewhere as long as they wish to stay at Southeast.

LEGAL REPC»T

Ms. Helen Wardrip, patron, spoke in favor of Southeast High School remaining a magnet school. .

Ms. Melody Williams, patron, spoke School remaining a magnet school.

Ms. Brenda Arambula, patron, spoke in very favorable terms about Southeast High School.

Ms. Elizabeth Simon, patron, talked about the exemplary behavior of the students at Southeast High School..

Ms. Marlene Bullard, patron, said her daughter attended Southeast High School because of the criteria, grade requirements, and the students' desire to be at that school.

10.

Mr. Christopher McAdoo, Math Teacher, Southeast High School, quoted an article that appeared in the April 5th edition of The South Leader which stated that any student that lived in the attendance area of Southeast would not be turned down. He spoke in support of Southeast remaining a technology magnet school.

11.

Mr. Jim Harris, Teacher, Southeast High School, supports Southeast as a magnet school; the high quality of students and staff.

12.

Ms. Lindsay Barnes, Student, Southeast High School, spoke in high regard of the students and staff at her school.

LEGAL

favor of

Southeast

High

REPORT

Mr. Cleeta John Rogers, General Counsel, said a written report had been included in the Board Members' information.

TREASOEIER'S REP(®T

TREASURER

REPORT

Mrs. Sandy Henry, Treasurer, presented the Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.)

275,

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-9

SUPERINTENDENT'S

REPORT

Summer School Proposal for 1995

Approval of the Summer School Proposal for 1995, including sites and tuition fees.

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF THE 1995 SUMMER SCHOOL PROPOSAL. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mrs. Thelma R. Parks asked for an explanation of the list under the heading of alternate sites?

Mr. Vern Moore said the reason for listing alternate sites was that during the time the proposal was developed, he did not know exactly what sites would have regular Summer School. The JTPA Program will dovetail into the regular Summer School sites. Mrs. Parks asked if there would be a JTPA Program at Douglass High School?

Mr. Moore said some sites, including Douglass High School will not have a JTPA Program because of construction. Mr. Moore said Southeast High School will have a JTPA Program because the school can accommodate the program. Once the sites are identified for the regular Summer School Program, the JTPA Programs will be included at those schools. Mrs. Parks asked how soon the determination would be made for the JTPA Programs?

Mr. Moore said as soon as the Summer School sites are determined, the students who will be participating in the program will be identified. He said the proposal is being brought to Board tonight for approval and immediately upon approval of the Board, the sites will be determined. Mrs. Parks said the Board is being asked to approve a proposed Summer School Program, but staff is not certain that any of the schools that are listed will develop. Mrs. Parks asked if direct contact had been made with the City of Oklahoma City Public Transportation department and if they will provide passes for the students?

Mr. Moore said his staff had worked directly with the City of Oklahoma City. The same procedure has been followed for the last few summers, and the City has agreed to have the same program again this year. Mrs. Parks asked who would attend the Summer School Program at Oklahoma City Community College?

Mr. Moore said that program would only be for students who qualify under the Johnson O'Malley Indian Education Program guidelines. Mrs. Parks said the students who live in the northeast quadrant of the district are wanting to know what kind of JTPA Program will be available for their area. The Board is being asked to approve a program that does not have direct information regarding sites.

R. #241 APPROVAL OF 1995 SUMMER SCHOCff.

276.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

;m -io SUPERINTENDENT'S REPORT (Continued)

Dr. Betty G. Mason said the Summer School Program for high school students is also being proposed tonight. The recommended sites for high schools are listed under the Tuition Based Summer School Proposal for Middle and High Schools. She noted that Mr. Moore was saying that once the Board approves the proposal, the program will follow the proposed sites. Mrs. Parks asked about the Summer Food Service Program Proposed Sites?

Dr. Guy Sconzo, Assistant Principal, Educational Services, said the Summer Food Service program will be at the proposed sites. When the Summer Food Service program was developed they worked with the Child Nutrition Services Department to be certain that all children of the district had access to feeding sites in their neighborhoods, including the regular Summer School sites that is also being recommended in this proposal. Mr. Wayne Dempsey said that Wheeler Elementary School had one of the highest ratios of free and reduced lunch for the entire district (approximately 99%) and every year that school is not included for Summer School or as a food nutrition site. He asked the reason for Wheeler not being included?

Mr. David Remy, Administrator, Child Nutrition Services Department, said the district and other agencies of the Summer Food Service feeding program work closely to determine nutrition sites. The Oklahoma City Parks and Recreation Department does host sites and one of their sites is located at a park that is near Wheeler Elementary School. 2.

Change 1994-95 School Calendar Recommend change in the 1994-95 school calendar as follows; Change make up days due to bad weather (snow days) as listed below. From; June 5, June 6, 1995 (As listed in Calendar) ,

To;

Make Up Day 1 - April 14, 1995 (Parent Conference Day will be scheduled during extended after school hours.) Make Up Day 2 - Will be made up be extending the regular school day by one (1) hour on Tuesdays effective April 25 through May 23. Make Up Day 3 - Will be made up by having students attend school on Records Day, June 2, 1995.;

R. #242

approval

ALTERNATE MOTION

CEJANGES TO 1994-95 SCHOOL CALENDAR

Terri Silver Tom Yeargain

MOTION; SECOND;

MOVE TO USE RECORDS DAY, JUNE 2, AS THE FIRST MAKE UP SNOW DAY JUNE 5TH AND 6TH AS THE SECOND* AND THIRD MAKE UP SNOW DAYS. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

277.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-11

SUPERINTENDENT'S REPORT (Continued) DISCUSSION Mrs. Terri Silver said in talking with several people, the consensus was that people would be much happier staying with the June 5th and 6th dates for make up days. Many people have already made arrangements to attend parent conference days. In extending the school days for one hour the crossing signals would not be operational when the students are leaving schools and the Crossing Guards can only work from 3:00 to 4:00 p.m. according to the agreement with the City of Oklahoma City. She feels the situation would be dangerous for the children. Mrs. Thelma R. Parks said she had also received calls regarding the parent conference day being used as a make up day. People across the district want the parent conference day to remain for that purpose.

Citizens' Comments

Mr. Jim Purdy, patron, expressed his concern over the proposal to cancel parent teacher conferences and that the Board would even consider such action.

SUPERINTENDENT'S COMMENTS Dr. Betty G. Mason said April 17 has been requested by the Board to review Board Policies. Information has been sent to school sites asking principals to notify parents of the Board Policy review. Dr. Mason said there was a memorandum in the Board packet addressing the Equity Committee. Several weeks ago, the Board recommended that the Equity Committee be given the charge to determine a enhanced focus to help improve committee attendance. She said the Equity Committee has held one meeting and will continue to meet until they formulate a recommendation to bring to the Board. Dr. Mason's memorandum recommends that the Board not proceed in selecting members for the Equity Committee until such time as the seated Equity Committee can come to the Board with a different recommendation and a different focus. It is expected that the Equity Committee will have a recommendation for the Board within three to four weeks. It is further requested that the Board not appoint committee members until closer to the beginning of the next school year.

Dr. Mason reported that Coca Cola Bottling Company in partnership with the district is doing exciting things at Taft Stadium. She said she is very proud of the effort that is being made by Mr. Eddie Griffin, Administrator, Athletic Department. She said the Annual Golf Tournament is scheduled for the early part of June.

L-

Mrs. Thelma R. Parks said she noticed that Districts 1, 3 and 6 needed Equity Committee representatives. She asked if those districts has ever had members on the committee?

Dr. Mason said at some time every district within the school district has had representatives on the committee. The issue is that very often the representatives have not attended the meetings. That is the issue the committee is attempting to remedy in attempting to make the committee more acceptable to potential appointees. Mrs. Parks noted that her representative from District 5, Mrs. Ruth Hunter has always been a very active member of the Committee, but has been hospitalized, is now in a wheel chair and to attend the Equity Committee meetings. Mrs. Parks said if the Committee is to function, all Board members should participate organization and the appointing of representatives.

Lettie Equity unable Equity in the

Mr. Wayne Dempsey said the one committee within the district that was established through a specific Board Policy, as a committee of the Board is the Equity Committee. He said there are substantial equity issues across the school district. He said he was a little uncomfortable that the Board is getting so much direction from staff with respect to the

278,

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

M-12 SUPERINTENDENT'S REPORT (Continued) Equity Committee and what the Equity Committee is doing. The Board has not visited about what they want the Equity Committee to do. He said he is not trying to say the staff is doing anything improper, he is saying it is the fault of the Board. The Board needs to develop the charge for the Equity Committee; what they should be doing; what they should be looking into. The Board should appoint representatives to the committee who are willing and dedicated to serving on the Equity Committee. Mr. Dempsey said he thinks it is inappropriate for the Superintendent and her staff to work closely with the Equity Committee in terms of where they need to go and how, etc. This is the one committee that really does belong to the Board, and for very obvious reasons. He suggested that the Board should perhaps meet with the Equity Committee. Dr. Betty G. Mason said she could appreciate the comments made by Mr. Dempsey. However, she wanted to be certain of the direction she and her staff should pursue regarding the Equity Committee. She said the Equity Committee was moving ahead based upon Board direction at the last Board meeting. She said it is now her understanding that Mr. Dempsey would like for the Superintendent and staff to back out and for the Board members to step in.

Mr. Dempsey said the Superintendent should not construe his comments that the Superintendent and staff should do anything. The Board needs to discuss this matter and hopefully the Board President will put an item on an agenda so the Board can have discussion before anything else is done. ..

Mr. Ron Bogle said it would be helpful to encourage the members that remain on the Equity Committee to continue thinking about what making the committee a more functional committee and bring that to the Board. He said it sounds as if the Equity Committee is involved in a dialogue among themselves. It might be beneficial to the Board if the committee would bring their recommendations before the Board. He said he did not want to discourage the current activities because it seems like those activities dovetail with what is going on. Mr. Bogle said he is having trouble keeping people on the committee. He has had five appointments. His suggestion at the last Board meeting was that this is an important committee and the Board should not let it fail.. He said the discussion is about trying to find a way to make this committee function for the district. ; Mrs. Parks asked if the Board has had an opportunity to visit with the Equity Committee members to find out why they are not attending the meeting?

Mr. Bogle said when analyzation is done on the function of the committee those thoughts would be brought back.

PERSONNEL, 1.

PAYROLL,

Appeal of Level II Decision;

AND

ENCUMBRANCES

Brenda Loggins, School Nurse

Consideration of the appeal of the Level II hearing officer's decision in the complaint of Brenda Loggins, school nurse. (Originally listed for Board consideration at the meeting of September 6, 1994.) (NOTE: Consideration of appeal constitutes a level three hearing where the Level II hearing officer's findings of fact and conclusion, along with written evidence is submitted to the Board of Education for consideration and deliberation. No testimony or witnesses will be introduced at this level.)

279.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 Mr 13

PERSONNEL , PAYROLL, AND ENCUMBRANCES (Continued) R. #243 SUSTAIN LEVEL II DEGISIGW: BRENDA LOGGINS

Frank Kellert Wayne Dempsey

MOTION: SECOND:

MOVE THAT THE BOARD SUSTAIN THE LEVEL II DECISION.

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye pass aye

MOTION CARRIED 6 aye, 1 pass. Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES (ITEMS 2 A, B, 2kND C) AS LISTED.

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 7-0.

Approval of the following items (2a, 2b, 2c) of personnel, payroll, and encumbrances â&#x201A;¬ .

Ratification of February, 1995 Payrolls Ratification of February, 1995, payrolls previously approved by the Board and upon which warrants have been issued as follows:

1994-95 General Fund Salary 1994-95 Building Fund Salary 1994-95 Bond Issue Salary 1994-95 Federal Funds Salary 1994-95 Child Nutrition Service Fund Salary b.

1994-95 Purchase Order for April, 1995 Payroll

Issue 1994-95 purchase orders payroll for April, 1995.

encumber

FUND

9520046

5-11-000-5300-100 GENERAL FUND SALARY 5-21-000-5300-100 BUILDING LEVY SALARY BOND FUND 94 5-31-000-5300-100 SALARY 5-23-000-5300-100 FEDERAL FUNDS SALARY CHILD NUTRITION 5-22-000-5300-100 SERVICES FUND SALARY

9520048 9520049 9520050

the

following AMOUNT

OCAS CODE

P.O. NO.

9520047

$ 8,915,967.27 $ 238,441.30 $ 238,310.94 $ 797,513.44 $ 478,148.11

$ 9,500,000.00 $

300,000.00

900,000.00

500,000.00

Personnel

Approval of Personnel as listed on the following pages.

R. #244 APPROVAL OF PEEiSONNEL, PAYROLL, AND ENCUMBRANCES

/â&#x2013; -/

280.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

H-14 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

Personnel Report

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9504526 through 11-9508474) written during the period 02/22/95 through 03/31/95. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund t Child Nutrition Services g External Funding , 1993-1994 Combined Purpose Bond Issue

CERTIFICATE OF INTERNAL AUDITOR This is to certify that T have received the attached encumbrance list, P.O. f 9507526 to 9508474, from the Encumbrance Clerk. I have made a random testing of the following items; action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policies and Oklahoma laws.

Edward Romero Internal Auditor

Date

03-03 $25,410 01-03 $11,582

Special Ed Svcs 3-6-95 Speech-Lang Patho ogist

Nichols Hills .5 Spanish Teache •

Schmitz, Patricic

Springer, Paul

3-13-95

2-9-95

2-20-95

2-27-95

3-7-95

3-8-95

3-2-95

2-27-95

Hoover Added Clerk

Child Nutrition Entry Kitchen Ass

Transportation Bus Driver

Uheeler Custodial Worker

Transportation Bus Driver

Adams, Kathryn

Allen, Rebecca

Avera, Timothy

Barnes, Donald

Bell, Larry

Connor, Joseph

Cox, Donald

Cruz, Daniel

2-16-95

105-02 $5,303

160-01 $10,302

105-02 $5,303

471-01 $5.08/hr

130-01 $8,741

01-03 $23,405

Alternative M S Hath Teacher

Kurien, Jolly

SUPPORT:

01-03 $23,165

Roosevelt 2-27-95 Science/Soc Studii IS Teacher

Holzberger, Ed

2-27-95

01-03 $23,405

ANNUAL SCHEDOLE/STEP/LAHE

SALARY

2-27-95

EFFECTIVE

Hoover Computer Teacher

ASSIGNMENT

Green, Lori

CERTIFIED:

NAME

3-2-95

2-15-95

EFFECTIVE DATE

Hoover .5 Custodian

Bodine Custodial Worker Transportation Bus Driver Transportation Bus Driver Shidler .5 Class Size Ass

Special Ed Servic :s Lie Practical Nur »e Transportation Bus Driver

Madison .5 Custodial Work ir

Garcia, Reuben

Gayski, Darrell

Givens, Elwood

Gonzalez, Yolanc a

Goss, Tamara

Hanninger, Sherr y

Hudson, III, Major

Transportation Bus Driver

Transportation Bus Assistant

3-15-95

2-27-95

3-3-95

2-22-95

3-9-95

3-14-95

2-22-95

2-20-95

3-7-95

3-10-95

U Nichols Hi I Is 3-1-95 .75 Custodial Uor :er

Transportation Bus Driver

Stonegate Class Size Asst

ed):

ASSIGNMENT

Gage, Laterrance

Franklin, Craig

Foshee, Krysti

Fortune, Brenda

Ervin, Allen

Davis, Susan

SUPPORT (contim

NAME

PERSONNEL EMPLOYMENTS

158-01 $5,555

105-02 $5,303

155-01 $11,350

101-01 $3,906

105-02 $5,303

160-01 $10,302

158-01 $5,555

105-02 $5,303

104-01 $4,040

158-01 $8,333

105-02 $5,303

101-01 $7,813

ANNUAL SCHEDULE/STEP/LANE

SALARY

0 O*

C3 c:

o 0 0 <+ H-

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ASSIGNMENT

103-01 $3,960

164-01 $11,607 105-02 $5,303 105-02 $5,303

105-02 $5,303

103-01 $7,921 471-01 $5.08/hr

105-02 $5,303

105-02 $5,303 105-02 $5,303 471-01 $5.08/hr

3-6-95

3-13-95

2-27-95

3-7-95

2-28-95

3-1-95

2-16-95

3-9-95

2-27-95

2-23-95

Transportation .5 Bus Assistant Linwood Head Custodian

Transportation Bus Driver

Transportation Bus Driver Transportation Bus Driver N W Classen Bilingual Asst Child Nutrition Entry Kitchen Ass

Transportation Bus Driver Transportation Bus Driver

Transportation Bus Driver Child Nutrition Entry Kitchen Ass

Parker, Charles

Parker, Paul

Pearce, Thelma

Peck, George

Perry, Darrye

Puig, Arturo

Reed, Stacy

Reyes, Jr., Antonio Rice, Ronald

Sims,II, Willian

Smith, Andra

471-01 $5.08/hr

103-01 $7,921 105-02 $5,303 105-02 $5,303 105-02 $5,303 105-02 $5,303 105-02 $5,303 163-01 $11,057 161-01 $10,507 105-02 $5,303

2-16-95

2-13-95

3-6-95

3-7-95

3-2-95

3-7-95

2-28-95

Child Nutrition Entry Kitchen Assi

Columbus Bilingual Asst

Transportation Bus Driver

Custodial Service ; Relief Custodian

3-8-95 Custodial Service 1 Relief Custodial 1 lorker

Transportation Bus Driver

Kokett, Judy

Krunmrich, Emma

Larson, George

Lee, Theodore

Lenox, Leon

Marshall, Ralph

Martin, Fredrick

Mason, Robert

McK i vens,Demauri <

Miller, Rita

3-9-95

105-02 $5,303

2-20-95

Transportation Bus Driver

Onan, Norman

160-01 $10,302

105-02 $5,303

3-2-95

ANNUAL SCHEDULE/STEP/LANE

SALARY

Transportation Bus Driver

EFFECTIVE DATE

3-7-95

Morris, Buddie

SUPPORT (contira. ed):

NAME

158-01 $2,777

ANNUAL SCHEDULE/STEP/LANE

SALARY

Webster Custodial Worker

3-1-95 Stonegate Part-time Custodii I Worker

EFFECTIVE DATE!

Jones, Kevin

Jernigan, Frankie

SUPPORT (continuE d>:

NAME

PERSONNEL EMPLOYMENTS

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K § r

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*0 go H r

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§ £

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3 H

N> 03 N>

ASSIGNMENT

2-28-95

Stonegate Class Size Asst

Monroe Class Size Asst

Asian Amer Stu Sv :s Bilingual Asst

Dewey 3-10-95 .75 Custodial Uor :er

2-27-95

Heronville Bilingual Asst

Transportation Bus Driver

Child Nutrition Entry Kitchen Ass t

Transportation Bus Driver

Columbus Bilingual Asst

Thomas, Joyce

Thompson, Marcie

Thompson, Steve

Tran, Kim

Tubbs, Michael

Veccia, John

Ventura, Fajardo

Uhitlock, Carol

Uilks, Julian

Wilson, Charles

Zelada, Zandra

2-27-95

2-21-95

3-10-95

2-27-95

2-23-95

2-27-95

3-1-95

Child Nutrition Entry Kitchen Ass 2-16-95

EFFECTIVE DATE

Switzer, Shirley

SUPPORT (continue d)

NAME

103-01 $7,921

105-02 $5,303

105-02 $5,503

471-01 $5.08/hr

105-02 $5,303

158-01 $8,333

103-01 $7,921

101-01 $7,813

103-01 $7,921

471-01 $5.08/hr

ANNUAL SCHEDULE/STEP/LANE

SJkLARY

ASSIGNMENT

Huckby, John

EFFECTIVE DATE

P R I S 2-27-95 PC Support Specia 1st

PROFESS10NAL-TE( HNICAL:

NAME

PERSONNEL EMPLOYMENTS

720-05 $25,368

ANNUAL SCHEDULE/STEP/LANE

SALARY

o o 0 (+ Ha a (D O.

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ASSIGNMENT

RETIREMENTS:

Spencer 2-22-95 .75 Custodial Worl .er

2-1-95

3-7-95

3-6-95

2-21-95

2-20-95

3-3-95

Northeast Bilingual Asst

Eugene Field Bilingual Asst

Wheeler Custodi an

Transportation Bus Driver

Wheeler Bilingual Asst

Transportation Bus Driver

Kelley, Lafayette

Montero, Franklir

Montero, Jr. Franklin

Moss, Kevin

Onan, Norman

Ponce, Maria

Rucker, April

Russell, Jimmy

Scott, Darrell

3-3-95

Chi Id Nutrition Kitchen Asst

Young, Oelois

2-22-95

Webster Asst Custodian

Gower, Larry

Creston Hills 4th Grade Teacher

6-7-95

6-6-95

Gainous, Eli zab^th Jackson Hath Teacher Keeton, Ora

6-2-95

1-17-95

2-8-95

1-17-95

2-20-95

EFFECTIVE DATE

Adams Elem Teacher

Dixon, Nancy

Transportation Bus Driver

Child Nutrition Kitchen Asst

Transportation Bus Driver

Waters, Donna

Teale, Stephen

DISMISSALS (coni inued):

NAME

Wimberly, Eruin

ANNUAL SCHEDULE/STEP/LANE

SALARY

2-27-95

3-3-95

EFFECTIVE DATE!

Transportation Bus Driver

Parker 4th Grade Teacher

ASSIGNMENT

Edwards, Donald

DISMISSALS:

Chandler, PhyI is

DECEASED:

NAME

PERSONNEL TERMINATIONS

ANNUAL SCHEDULE/STEP/LANE

SALARY

<+ H0 d (D O.

o 0

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o n ss o

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O St St M

•0 M 90

VO VO Ul

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Transportation Bus Driver

Moon Bilingual Asst

ASSIGNMENT

Johnson, Ueldon

MEDICAL:

Jones, Simona

MATERNITY:

Houck, Everett

STUDY:

3-1-95

2-20-95

2-14-95

EFFECTIVE

Bodine Head Custodian

3-15-95

UiIson/Creston Hi Is 3-13-95 Pre-school Asst

Stonegate Class Size Asst

RETURN FROM LEAVI OF ABSENCE:

Rivera, Ralph

MEDICAL:

Alvarez, Rosa

MATERNITY:

LEAVE OF ABSENCE:

NAME

ANIftMU SCHEDULE/STEP/LANE

SALARY NAME

PERSONNEL LEAVES AND OTHER ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHTOUl^TEP/LANE

SALARY

C 0 o*

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§ £ a

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(JIUL

N) 00 Ul

286.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-20

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE:

Jackson Middle School Principal

6-23-95

Edwards, Diana

Special Program Services Parent Facilitator

3-31-95

McClain, James

Capitol Hill High School NJROTC Assistant Instructor

6-23-95

Becker, Paula

Westwood Elementary School First Grade Teacher

2-24-95

Eddins, Antoinette

North Highland Elementary School KDG/EDK Teacher

6-6-95

Elkins, Raushanah

Dunbar Elementary School 4th Grade Teacher

6-7-95

Gillow, Michele

Moop. Middle School Science Teacher

2-20-95

Lightner, Stanley

Southeast High School Industrial Arts Teacher

6-14-95

Mitchell, Twyla

Heronville Elementary School 3rd Grade Teacher

6-7-95

Powell, Jessica

Coolidge Elementary School 4th Grade Teacher

6-7-95

Richardson, Elisabeth

Dunbar Elementary School 5th Grade Teacher

6-6-95

Rowe, Ronney

U. S. Grant High School E. D. Teacher

2-17-95

Simpson, Noma

Dunbar Elementary School KDG/EDK Teacher

6-6-95

Fry, Larry PROFESSIONAL-TECHNICAL;

CERTIFIED;

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

M-21 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED (continued)

Stollsteimer, Mitzi

Westwood Elementary School EH/LD Teacher

Tucker, Michael

Star Spencer High School Science Teacher

6-7-95

Williams, Ruth

Fine Arts Department Music Teacher

2-28-95

Bolden, George

Creston Hills Elementary School .25 Custodial Worker

2-28-95

Bright, Pleasant

Pupil Transportation Bus Driver

1-27-95

Brown, Valorie

Pupil Transportation Bus Driver

3-20-95

Byas, Reginald

Lafayette Elementary School .75 Custodial Worker

3-30-95

Cabaniss, Donnie

Linwodd Elementary School Custodian

3-1-95

Cardenas, Cynthia

Moon Middle School Bilingual Assistant

3-1-95

Chi, Dihn

Asian American Student Services Bilingual Assistant

2-21-95

Chilton, Kevin

Pupil Transportation Bus Driver

2-14-95

Clark, Joseph

Pupil Transportation Bus Driver

3-17-95

Cochran, Amanda

Eugene Field Elementary School Day Care Assistant

3-10-95

Davidson, Randy

Pupil Transportation Bus Driver

2-22-95

Erwin, Allen

Pupil Transportation Bus Driver

3-10-95

6-7-95

SUPPORT;

288,

MINUTES OF THE REGULAR MEETING OF APRIL 10. 1995

r PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued):

Evans, Dora

Westwood Elementary School Class Size Assistant

12-2-94

Gray, Pamela

Belle Isle Secondary School Library Clerk

4-11-95

Humphrey, Clement

Pupil Transportation Bus Driver

2-27-95

Lopez, Alfonso

Buchanan Elementary School Head Custodian

2-10-95

Jones, Dempsey

Pupil Transportation Bus Assistant

3-15-95

Losson, Glennis

Gatewood Elementary School Entry Kitchen Assistant

3-9-95

Miller, Nancy

Hawthorne Elementary School EDK Assistant

2-2-95

Moore, Stefanie

Eugene Field Elementary School Daycare Assistant

2-28-95

Mosley, Jervin

Wheeler/Oak Ridge Elementary .5 Custodial Worker

3-20-95

Olds, Lloyd

Belle Isle Secondary School .75 Custodian

3-31-95

Pickle, Jennie

Jackson Middle School Library Clerk

11-28-95

Richardson, Ravel

Child Nutrition Services Traveling Cafeteria Manager

3-8-95

Short, James

Pupil Transportation Bus Driver

2-28-95

Steward, Wanda

U. S. Grant High School Library Clerk

3-17-95

Thomas, Ramsey

Pupil Transportation Bus Driver

3-28-95

289.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-23 =

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued) Viewins, Yolanda

Jackson Middle School Special Center Secretary

6-21-95

Weaver, Mamie

Child Nutrition Services Kitchen Specialist II

2-10-95

Wilson, Charles

Pupil Transportation Bus Driver

3-27-95

Zabolski, Kim

Asian American Student Services Bilingual Assistant

4-7-95

290.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-24 =

PURCHASING R. S245 > APPROVAL OF PORCEJASING AND GENERAL

BUSINESS

MOTION: SECOND:

AND

GENERAL

BUSINESS

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS 1 A THROUGH N AS LISTED.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mrs. Terri Silver said the computer loan agreement between Oklahoma City Public Schools and Metro Tech (Item D) is a great use of taxpayers' dollars. The computers at Metro Tech are not on a level they require for their programs and Metro Tech is willing to loan those computers for district student use. She said this is an outstanding example of how the two systems can work together and use taxpayer dollars wisely to benefit all children.

Regarding Item C, Mr. Tom Yeargain said wit.h the amount of. money involved in the lawn care contract, he asked if this work could be done at a reduced cost by district personnel.

Dr. Jack Isch, Executive Director, Management Operations, said when the mowing was being done by district personnel using district equipment five years ago, the costs still exceeded the price that is being paid today. Mr. Yeargain asked how many months the contract covered, approximately seven months.

Dr. Isch said

Regarding Item A, Mrs. Thelma R. Parks asked if the facts were correct in terms of money and if the would incur any financial encumbrance? Also, how did the cost compare ,yith the cost last year?

Mr. Ken Young, Director, Youth Services for Oklahoma County, said this program has been in the schools at no cost to the district for three years. The funding will come from a grant the district receives from the State Department of Education and House Bill 2640, the Juvenile Justice Reform Act. The Legislature' appropriated approximately $1 Million to assist eight school districts throughout the State of Oklahoma in providing enhanced educational services for at-risk, predelinquent, or delinquent youth. Mr. Young said the district's staff prepared and secured the grant. Regarding Item N, Mrs. Silver said the memorandum the Board received in their packet regarding asbestos abatement list different schools than those listed in the agenda.

Dr. Jack Isch said the memorandum was information sent to the Superintendent's office to advertise for bid. The schools listed in the agenda was from another memorandum intended for the Board. Mrs. Silver asked if the funds had already been included in Proposition 1, or will these amounts be in addition to Proposition 1. Dr. Isch said these figures were already included in the HVAC funds. Agreement:

Youth Services for Counseling Services in Alternative M.S.

Agreement; Youth Services for Oklahoma County For Counseling Services in Alternative Middle School Approval of an agreement with Youth Services for Oklahoma County, Inc., to provide school counseling services to students in the Alternative Middle School for the balance of the 1994-95 school year. Total cost of $58,500 has been approved under the Alternative Education Academic Grant from the State Department of Education. (Agreement reviewed by legal counsel office as to form and content.)

291,

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-25 =

PURCHASING AND GENERAL BUSINESS (Continued) B.

Groundwater Monitoring Well (Trust Environmental Services, L.L.C.; U. S. Grant High School Property Approval for Trust Environmental Services, L.L.C., to install a groundwater monitoring well on the U.S. Grant High School property located at 5016 South Pennsylvania, Oklahoma City, Oklahoma. The proposed location of the well is the NW of the SW of the NW of Section 20, Township 11 North, Range 3 West.

Lawn Care Agreement;

Southway Services, Inc.

Approval for an agreement for lawn care at all District sites, exclusive of the Service Center, Taft Stadium, and Speegle Stadium, through June 30, 1995, with Southway Services, Inc., who submitted the low quotation. This expenditure, in the amount of $39,293.00 per month is to be charged to account 511-000-2620-426-000-0000000-052. Total anticipated cost for the current fiscal year ending June 30, 1995, is $127,702.00. Continuation of contract, July 1, through October 20, 1995, will require Board approval at the first meeting in July, 1995. D.

Computer Loan Agreement 1-89 and Metro Tech

Approval of a computer loan agreement between the Oklahoma City Public Schools and Metro Tech that provides for Metro Tech to loan computers to the Oklahoma City Public Schools for classroom use at no cost to the district. (Agreement reviewed by Legal Counsel as to form and content.)

Purchase Property

Bond

For

$55,000;

JROTC

Programs

Using

Government

Monitoring Well: Trust Environmental Services (U.S. Grant H.S.:

Lawn Care Agreement: Southway Service! Inc.

Ccxnputer Loan Agreement: 1-89 & MetroTech

Bond: JROTC Programs

Authorization to purchase a bond in the amount of $55,000 payable to the United States Government for the care and safekeeping of bondable government property used in all JROTC programs in the district. Cost of the Bond is $228.00 per year. Bond to be purchased from the Independent Insurance Agents of Greater Oklahoma City. (Bond required by Educational Agreement with U.S. Government.)

Child Nutrition Services Orders For 1994-95 Approval to place orders for Child Nutrition Services Department with the following companies who submitted quotations for the 199495 school year and were determined based on best quality and lowest price. Orders will be placed at the quoted prices on an as needed basis. QUOTATION 8251: PAPER GOODS II

Sysco Food Services of Oklahoma Forks, Disposable: Winkler Brand FEWB 1000 count 1500 cases @ $8.18/case 3 shipments Spoons, Disposable: Winkler Brand SEWB 1000 count 2000 cases @ $8.18/case 3 shipments

Unisource Paper Company Pan Liners, 245Q 1000 count 300 cases @ $23.15/case 1 shipment Northwest Arkansas Paper Company

Trays, Disposable, THI-0600 Mobil 6000 cases @ $17.89/case 500 count 10 shipments

CNS Orders For 1994-95

< .....

292,

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-26!

PURCHASING AND GENERAL BUSINESS (Continued)

ALTERNATE COMPANIES Northwest Arkansas Paper Company

Forks, Disposable: Winkler Brand FEWB 1000 count 1500 cases @ $8.19/case 3 shipments Spoons, Disposable: Winkler Brand SEWB 1000 count 2000 cases @ $8.19/case 3 shipments

Pan Liners, Brown #162-1 300 cases @ $24.50/case 1 shipment

Cardinal Paper Company Trays, Disposable, THI-0600 Mobil 6000 cases @ $18.10/case 500 count 10 shipments Easanent: Alternative M.S.

Easement: Best Environmental Services and Technology: Monitor Well at Alternative Middle School

Third

Approval to grant an easement to Best Environmental Services and Technology, Inc. to install a third monitor well at Alternative Middle School, 721 W. Britton Road, Oklahoma City, Oklahoma, as part of a groundwater study for possible soil contamination. Xerox Paper

Xerographic Paper:

For Use By Supply & Distribution

Approval to purchase xerographic paper for use by Supply & Distribution department (warehouse stock) from Unisource, who submitted the low quotation (previously approved on December 19, 1994, Board meeting.) This expenditure, in the total amount of $26,110.00, is to be charged to account 511-000-3200-610-000-0000000-039. Annex Construction at Gatewood Elementary School: Construction, Inc.

Gatewood Elem. School Annex: K.C. McNitt Construction Co.

Solid Water Ranoval for 94-95 Waste Management of Okla., Inc.

K. C. McNitt

Approval for the annex construction at Gatewood Elementary School by K.C. McNitt Construction, Inc. who submitted the low bid (7 received). This expenditure in the amount of $499,750.00, is to be charged to Building Levy Account 521-000-4700-450-000-0000-000240. J.

Contract For Remainder Of 1994-95 For Solid Waste Removal:____ _ Waste Management of Oklahoma, Inc. Approval to contract with Waste Management of Oklahoma, Inc., for the remainder of the 1994-95 fiscal year for solid waste removal. Original contracted company (Deffenbaugh Industries, Inc.,) has entered into an agreement with Waste Management, Inc. to fulfill their contract obligation with the District. The balance left on the contract ($28,000) will be charged to account 000-2600-120-0000000-000-052 and will be the total expenditure for the remainder of the contract period. â&#x20AC;&#x2122;

(ITEMS K THROUGH N RELATE TO BOND ISSUE PROJECTS) Change Order: Ccxnputer Network Cabling (Elan. Schools)

Change Order: Trans-Tel Central For Computer Network Cabling for Elementary Schools Approval of a change order in the contract between Oklahoma City Public Schools and Trans-Tel Central for computer network cabling for elementary schools (quote number 8293, as approved by the Board of Education on February 6, 1995) Change order will be used to relocate the computer lab at Polk Elementary School from Building 1, Room 106 to Building 2, Room C102 for an additional cost of $786.74.

Original Contract Price Revised Contract Price Total Additional Cost

$ 152,828.86 $ 153,615.60

+ $

786.74

293.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-27

PURCHASING AND GENERAL BUSINESS (Continued)

Instructional Computer Network Design and Installation (Phase Four; Southwestern Bell Telephone Company) Approval to purchase instructional computer network design and installation (phase four) for Arcadia, Eisenhower, Fillmore, Heronville, Johnson, Shields Heights, Spencer, and Wheeler Elementary Schools from Southwestern Bell Telephone Company, who submitted the low quotation (9 mailed - 2 returned). This expenditure, in the total amount of $68,027.00, is to be charged to Bond Fund account 531-117-2219-740-000-0000-000-OPU.

Electrical Supplies;

For Use by Maintenance Department

Purchase of electrical supplies (wiring boxes, wire, light fixtures, ballasts, light bulbs, receptacles, switches, etc.) for use by Maintenance Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (15 mailed - 7 returned);

Emsco Electric Supply Company, Inc. Hunzicker Brothers Grainger, Inc. Graybar Electric Company Pyramid Electric Company Voss Lighting Consolidated Electrical Distributors TOTAL

Phase 4: Conpute Network Design 5 Installation (S.W. Bell Tel.

Electrical

Supplies

$ 12,869.02 1,406.55 1,355.02 4,011.35 522.94 412.21 95.04 $ 20,672.13

These purchases are to be charged to the following accounts:

521-000-2620-610-000-0000-000-051 (BUILDING LEVY FUND)

$ 11,016.33

531-107-4700-610-000-0000-000-000 (BOND FUND ACCOUNT)

9,655.80

TOTAL N.

$ 20,672.13

Asbestos Abatement (HVAC; Grant High School, Jefferson Middle School, Roosevelt Middle School and Star Spencer High School Approval for asbestos abatement (HVAC), at Grant High School, Jefferson Middle School, Roosevelt Middle School, and Star Spencer High School, by the following contractors who submitted the low bids (Contractors agreed to hold prices from June, 1994, proposals);

Contractors

School

Environmental Action Sublett Sublett Environmental Action

Grant High Jefferson Middle Roosevelt Middle Star Spencer High

TOTAL

Cost

$ 9,720.00 $ 7,589.00 $ 17,998.00 $ 12,790.00 $ 48,097.00

These expenditures, in the amount of $48,097.00, are to be charged to Bond Fund account 531-105-4300-450-000-0000-000OPU.

Asbestos Abatanent: HVAC

294. MINUTES OF THE REGULAR MEETING OF APRIL 10^ 1995

M-28 PURCHASING AND GENERAL BUSINESS (Continued)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for a change order in the contract between Oklahoma City Public Schools and Trans-Tel Central for computer network cabling for elementary schools to relocate the computer lab at Polk Elementary School from Building 1, Room 106 to Building 2, Room C102 in the Board of Education Meeting agenda of April 10, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, B^nd Election.

Dr< deor

Kimball

(Date)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of instructional computer network design and installation (phase four) for Arcadia, Eisenhower, Fillmore, Heronville, Johnson, Shields Heights, Spencer, and Wheeler Elementary Schools from Southwestern Bell Telephone Company in the Board of Education Meeting agenda of April 10, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Ejection.

Dr^ Geor re Kimball

(Date)

295.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

n-29

PURCHASING AND GENERAL BUSINESS (Continued)

TO:

BOARD OP EDUCATION

I hertby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of elegtriO,aA supplies fviring boxes, wire, light fixtures, ballasts,, light-bulb* reC-eptaelfeB. switohea. etc.) for use by .Maintenance Department (warehouge. .stock) in the Board of Education Meeting agenda of Abril iQ-., 1995 is proper in all respocte and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Dr.

(Date)

TO:

BOARD OP EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for asbestos abatement (HVACJ, at Grant High-School. Jefferson Middle school., RooseyeIt Middle School, and Star,. Spencer High School in the Board of Education Meeting agenda of April IQ, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. 4eZz

Dr, Ja

Zsch

Mr. Charles Allen

(Date)

296,

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-30

UNFINISHED 1.

BUSINESS

Waive Board Policy 1-04s

SCHOOL/YEAR CALENDAR For 1995-96 Only

Recommend the Board waive that part of Board Policy 1-04: SCHOOL/ YEAR CALENDAR, (for 1995-96 only), which provides for beginning classes after Labor Day, and approval of the proposed 1995-96 school calendar, as shown on the following page. (Carried forward from March 13, 1995, Board of Education Meeting.)

R. #245 APPROVAL OF 1995-96 SCHOCff. CALENDAR INCLUDING TWO SNOW DAYS

Terri Silver Wayne Dempsey

MOTION: SECOND:

MOVE APPROVAL OF THE 1995-96 CALENDAR AND TO AMEND THE MOTION TO ADD TWO SNOW DAYS AT THE END OF THE CALENDAR. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Mrs. Terri Silver said she is not convinced that not putting snow days in next years calendar would be the right way to go. She said snow days are usually needed and should be included. Dr. Betty G. Mason said if the Board wishes, snow days could be added to the end of the 1995-96 calendar that would be comparable with this year's calendar. She said during discussions with staff and Union representatives, they wanted to waive the snqw days.. ; The Board has chosen to honor the snow days this year as they are on the calendar. If the Board wishes to add the snow days back to the 1995-96 calendar, this can be accomplished by the Board requesting that two snow days be added at the end of the 1995-96 calendar.

297.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 H-31

UNFINISHED BUSINESS (Continued)

RECOMMENDED SCHOOL CALENDAR 1995-96

CALENDAR EVENTS Independence Day

(Offices Closed)

1995-96 July 4

Principals Report

August 4

Teachers Report

August 22

First Day of Classes

August 28

Labor Day

(Offices Closed)

Fall Break

(Schools Not in Session) (42 Days)

End of First Quarter

Parent Conference Day

September 4

October 19-20 October 27 November 10

Thanksgiving

(Offices Closed)

November 23-24

Winter Break

(Schools Closed)

December 18-29 January 1

Winter Break

(Offices Closed)

Dec. 22, 25, 26 January 1

Classes Resume

January 2

M.L. King, Jr. Day

(Offices Closed)

End of Second Quarter

(46 Days)

January 15

January 19

Inservice Day

January 22

Parent Conference Day

February 19

Spring Break

(Schools Closed)

March 18-22

Spring Break

(Offices Closed)

March 21-22

End of Third Quarter

Memorial Day

(44 Days)

(Offices Closed)

End of Fourth Quarter

(43 Days)

March 29 May 27 May 3 0

Record Day

May 31

Snow Day

June 3-4

298.

MINUTES OF THE REGULAR MEETING OF APRIL 10. 1995 M-32

UNFINISHED BUSINESS (Continued) 2.

Reconsider EMCS/DDC Controls

Reconsideration of Agenda Item regarding EMCS/DDC controls as approved by the Board on March 6, 1995. (Reconsideration approved by consensus at the meeting of March 13, 1995.) a.

Substitute motion as approved on March 13, 1995 (Motion passed; 5 aye, 2 present) "In the best interest of the people of the State of Oklahoma, I move that the Board reject all EMCS/DDC bids and instruct staff and consultants to further investigate the need for centralized controls. This investigation should contain information of actual case studies regarding operating costs and savings that are being realized by similar entities."

VOTETp RECONSIDER MOTION: R- 5247 SECOND; RECOJSIDEK EMCS/DDC CCgJTROLS

Thelma R. Parks Tom Yeargain

MOVE THAT THE BOARD RECONSIDER THE VOTE ON THE SUBSTITUTE MOTION LOCATED ON PAGE M-13 OF THE REGULAR MEETING OF THE BOARD ON MARCH 6, 1995, WHEREIN THE BOARD REJECTED ALL EMCS/DDC BIDS FOR FURTHER STUDY.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye no aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 6 aye, 1 no. Explaining her motion, Mrs. Parks said I have previously given to the Board that I would make tjiis motion of reconsideration which was approved by consensus of the Board. She pointed out at the time the substitute motion was voted upon, she voted with the majority. DISCUSSION ONVOTE ON RECONSIDER Mrs. Thelma R. Parks said she voted in the majority on that motion and stated at that time that if she could have revoted, she would have voted differently. This may fail, but she needed to make an explanation about what she is doing. The public bidding was done and according to the information the Board has received, it appears there was a company that bid the lowest bid and was considered a responsible organization.

Mr. Kellert asked if discussion could be held until after the citizens' had made their comments.

CITIZENS' COMMENTS 1.

Mr. Terry Tippens, BTH Mechanical, urged the Board to use the competitive bidding system and approve BTH Mechanical as the low bidder. He said all contractors understood what was being submitted for bid. He said he has never bid a project that has received the scrutiny that this project has undergone. The district has one of the world's largest manufacturer (Delta Controls) involved in the process and has guaranteed in writing to the district that not only will BTH perform, but the manufacturer will stand behind the project.

299.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-33

UNFINISHED BUSINESS (Continued)

Mr. Bogle said there was a procedural problem, and he was going to interrupt the process before going to the second citizen comments to give the Board time to resolve the issue. Following a discussion on procedural issues, Mr. Bogle instructed Board members that if they vote in favor for reconsideration of the Motion 2 A, they would vote aye; if they are opposed to the reconsideration they would vote no. In the event that the motion to reconsider prevails the main motion will come back to the Board for discussion and a vote. The main motion being Item 2 A. Then if there is an alternate motion for consideration by the Board, it can be made at that time.

Mr. Kellert said as he understands the first course of action is to revive the original motion. If the Board votes in the majority to reconsider, then all the Board has done is to put themselves in a position where Mrs. Parks, if she so chooses, may reenter the motion and before the Board votes on Mrs. Parks' motion, there will be opportunities for either amendments or Citizens' Comments before the vote is taken. He asked if his interpretation of the procedure was correct? There are two votes, the first one simply revives it. Mr. Larry Jones, BTH Mechanical, will then be permitted to speak before the Board votes. Mr. Bogle said when the Board votes to bring back the issue, there is no motion on the floor at that point. The chair would hear a motion for consideration and as has been a practice of the Board, citizens' would be invited to comment on the motion in question, after the motion has been made. He said the Board is attempting to be consistent in terms of that particular practice. Mrs. Parks said there was a member of the Board who asked that the citizens be heard before the Board voted, and that is how the Board got in this posture. It was the consensus of this Board that they would allow parties who needed to make statements about this particular motion to speak first.

Mr. Bogle said the practice has been to invite citizens to speak after the motion has been made and seconded, but prior to Board discussion. He said he is now asking the Board for guidance in terms of where the next citizen should be allowed to speak. Should Mr. Jones be invited to speak now, or after a motion is on the floor? Mrs. Parks said in as much as one speaker has spoken, that Mr. should be allowed to speak at this point.

Jones

Mrs. Silver reading from the guidelines for Citizens' Comments, "In lieu of speaking to the first hearing segment, persons, upon request, will be allowed to address a specific agenda item at the time the Board considers the item and prior to Board action on that item." She said if she was a member of the public, she would assume that she would be allowed to address the issue before the Board did anything on the issue. Mr. Kellert said as the Board now has Mrs. Parks' motion to reconsider before the Board, the reconsideration needs to be out of the way so that Mrs. Parks can reenter her motion, and then at that point Mr. Jones could speak, the Board could discuss, and then the Board could vote.

Mr. Dempsey said the one thing he is missing is any compelling evidence or reasoning from staff or any one to demonstrate that the Board should reconsider what they have done. The Board is being asked to vote on a motion to reconsider the business of the Board based upon what? Mr. Bogle said there was a request of one of the Board members to bring the item back to the agenda, and there was no objection at the time. The Board is responding to a request by a fellow Board member. Mr. Dempsey said he understood that and he supports Mrs. Parks' right to make that request. What he would like to hear, if there is any thing to hear, is information from the staff that would say this is a good idea to do this.

300.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

M-34

UNFINISHED BUSINESS (Continued)

Mr. Bogle said he would like to reserve that discussion for later and deal with the question of Mr. Jones being able to speak before the Board. He said in listening to the discussion, it is somewhat irrelevant whether he speaks now or after a motion is on the floor. Mr. Bogle invited Mr. Jones to address the Board and thanked Mr. Jones for allowing the Board to discuss the matter. CITIZENS' COMMENTS (Continued) 2.

Mr. Larry Jones, BTH Mechanical, urged the Board to not rebid the control issue as that would only compound the problem and cause further confusion. He requested that the Board approve BTH Mechanical as the low bidder.

Mrs. Parks asked if a "no vote" was taken on the substitute motion as it appears in the agenda Item 2 a, if there would be an opportunity to present her motion.

Mr. Bogle said a "no vote" would mean that the substitute motion would not be brought back for consideration. If that motion is not brought back for consideration it would disallow any reconsideration of bids on this issue because the Board had previously voted to reject all bids and instructed staff to do further investigation. That would prevent any other action that would be in contradiction or conflict with that motion. 2 b. ALTERNATE MOTION FOR CONSIDERATION BY THE BOARD MOTION: SECOND:

Frank Kellert Wayne Dempsey

IN THE BEST INTEREST OF THE PEOPLE OF THE STATE OF OKLAHOMA, I MOVE THAT THE BOARD REJECT ALL EMCS/DDC BIDS. RECOMMEND APPROVAL TO READVERTISE FOR EMCS/DDC CONTROLS NOT PREVIOUSLY INSTALLED, ON AN AS NEEDED BASIS, BEGINNING WITH A SPECIFIC BID FOR CONTROLS FOR THE 14 SECONDARY SCHOOLS (CAPITOL HILL HIGH, DOUGLASS, EMERSON, GRANT, HARDING, HOOVER, JACKSON, JEFFERSON, MOON, NORTHEAST, NORTHWEST CLASSEN, ROOSEVELT, STAR SPENCER AND TAFT) AND 1 ELEMENTARY SCHOOL (NICHOLS HILLS) WHERE HVAC CONTRACTS HAVE ALREADY BEEN APPROVED OR ARE OUT FOR BID. WHEN THIS ISSUE IS REJKDVERTISED OR REBID THAT A PROVISIONS ALSO BE INCLUDED TO GUARANTEE PRICING AS WAS IN THE APPENDIX OF THE 1993 BOND ISSUE WORK AT A PRICE LEVEL EQUIVALENT TO THAT BID ON THE 15 SCHOOLS LISTED.

DISCUSSION ON ALTERNATEMOTION

Mrs. Parks asked if this would be the point where she would make an amended motion, requesting that the Board award the bid to BTH Mechanical. Mr. Bogle said that at this time Mr. Kellert has offered an alternate motion, which is on the floor. Mr. Bogle asked Mr. Rogers for commentary to help respond to Mrs. Parks' question about a possible substitute motion. Mr. Rogers said to bring the issue to the forefront, if Mrs. Parks' would like to make the motion that in lieu of the alternate motion as printed in the agenda, that the district award the contract to BTH, this would be the appropriate time to do so. Mr. Kellert said it seems when the Board voted to reconsider, the Board no longer has a rejection before them, it literally undid the vote and returned the vote before the Board so there is not an action to reject. He said there is no rejection of bids to undo, because that was undone when the Board reconsidered. Mr. Bogle said the Board voted to bring that question back before the Board as if it had not been voted on previously. Mrs. Parks asked if her substitute motion was in order?

Mr. Rogers said her motion was in order.

301, MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-35

UNFINISHED BUSINESS (Continued)

Mr. Bogle said to recap the action; Mr. Kellert offered an alternate motion, it was seconded; Mrs. Parks offered a substitute to the alternate motion, which is to vote to award the contract to the firm named, and that motion was seconded.

Mr. Kellert said as he reviews what he originally said, it appears to him that since there is not an objection before the Board his motion should include the language "In the best interest of the people of the State of Oklahoma, I move that the Board reject all bids. . ." and at that point recommend approval to readvertise. Since there is not an rejection, so that language needs to go back into his motion again. SUBSTITUTE TO THE ALTERNATE MOTION Thelma R. Parks Tom Yeargain

MOTION: SECOND:

IN LIEU THEREOF, I MOVE THAT THE BOARD APPROVE THE BID FOR THE CONTROLS OF BTH MECHANICAL.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

no no aye no

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

no aye aye

MOTION FAILED 4 no, 3 aye.

DISCUSSION OF SUBSTITUTE TO THE ALTERNATIVE MOTION Mrs. Parks said her reason for bringing this motion to the Board is that over a will of months, this item has been on our agenda. The Board voted to reject, but there has not been any portion of that motion to indicate that BTH is not the lowest bidder and is not a responsible bidder. She said she brings 'this to the Board to reconsider this company who has been before this Board time and again as the lowest bidder and a responsible bidder. Mrs. Parks said BTH has been before the Board over and over again, and she hopes the Board takes a position tonight, either to vote it up or vote it down. She encouraged Board members to consider BTH because of the original bidding on this particular controls.

Mr. Kellert said the Board has received supporting documentation as a part of the study that Dr. George Kimball, Director, Planning, Research, and Information Services, chaired. Mr. Kellert said he would like to have some expansion of his memorandum in terms of the consideration by the Board. He said it would be a material part of the discussion to invite Dr. Kimball to expand wherever he felt necessary on the advice he is giving.

Dr. George Kimball said the source and discussion that has occurred tonight is slightly out of the bounds of the investigation that he conducted. The primary focus was to look at the feasibility of central monitoring and control. On that, he reported they had numerous conversations with controls industry experts, people throughout the field, officials in Washington, D.C., etc. Dr. Kimball said the results of that study, with which he concurs, is the central monitoring and control is both feasible and probably even advisable at some point. But, it does not have to occur at the same time as the installation of the HVAC controls within the buildings themselves. As designed, each building in the Oklahoma City Schools has a control system for the HVAC

302.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

M-36 UNFINISHED BUSINESS (Continued)

equipment. It has energy management capabilities built into it. For example, it will call for chilled or hot water to go to the unit ventilators; it will open the dampers to the outside air. The control system will do the things that a control system should accomplish for energy management and for other reasons. He said that system is independent of the notion of a central monitoring computer control system. Again, he stressed the central control issue can come to the Board later as a separate proposal that can be independent of the individual building control systems. Dr. Kimball said he believed it would cost justify itself; the savings in energy and manpower; and numerous areas will justify the expense of such a central control system, but it can be evaluated by the Board as a stand alone proposal. Dr. Kimball said the second part of the bid that was discussed and caused some confusion was the issue of the retrofit of existing schools. That is not truly an issue until the issue of central controls and monitoring is in the forefront, because until then there is no need to look at whether these controls need to be changed to be the same kind of control or not. They can function as they are right now, while HVAC systems are being installed in the buildings. Within the original bid, there were three issues under the HVAC central control monitoring system and a retrofit of existing controls. Two of those if they are to be rebid do not even need to be addressed until they come back as a stand alone proposal. He said his comments had a slightly different tenor than what is being discussed tonight, but that is the essence of the study he conducted.

Mr. Kellert said clearly when the specs were initially drawn and requests for bids were sent out, there were somes assumptions and perhaps premises, that he as one Board member was making based uppn documentation that he had received from vendors, which essentially said that all controls should be the same brand and purchased at the same time. As he understands from the documentation and discussion perhaps the ability to link these independent control systems was not available or known as early as last October or November, Once the question was raised he made his initial motion the way he did so some sort of independent study could be conducted. This has revealed to him that it is not necessarily a all or nothing situation,-where all con^^ols must be purchased under the same brand and at the .same time. Mr. Kellert said unfortunately the Board got deflected from that point, which vzas a premise for his initial argument in wanting to bid this package all at once in the first place. He said he appreciated Dr. Kimball's study. Mr. Yeargain asked Dr. Kimball if the district, would have enough time to have the projects completed before cold weather, if the controls were rebid. Dr. Kimball said he did not say that. To rebid at this date will require a certain period of time, by law, in order to accomplish all of the tasks. There is the possibility, that any delays in the process and an early onset of cold weather could cause the heating systems not to be ready in the secondary schools next Fall if there are delays and valves were not received. Vendors and consultants have articulated that they believe it can still be done. However the timelines will be very tight. ; Mr. Yeargain said that Cleveland, Southeast, and Classen all ran into problems. It wasn't so much the computer or wiring, it was problems with the valves. There were valves ordered that were sent back. There were valves that were the wrong type or size. , Each delay is a 30 to 60 day delay. Mr. Yeargain said the Board needs to think before voting.

Mr. Dempsey said he would speak against Mrs. Parks' motion. He said he recognizes and fully understands Mrs. Park^ intentâ&#x20AC;˘, which is for fairness. Unfortunately, he does not think this is about any vendor, nor should it be. He still believes the philosophical issue and the technical issue in terms of what the Board wants it has not been solved. He said week after week he has heard our consultants come to the Board and disagree with our staff, and our staff disagree with the consultants. He has heard vendors speak before the Board and say that you must buy the same kind of controls or they can't communicate with one another, and that is what he expects from vendors. He expects them to sell their products. Mr. Dempsey said the.water on this issue has been so muddy, he is not really sure whether the tail is wagging the dog, or what is going on. He said the Board owes it to the citizens of

303.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 M-37

UNFINISHED BUSINESS (Continued) Oklahoma City to insure that what the Board is doing is the most effective and efficient thing for the children of Oklahoma City. He said he believes that is done by studying what is available, as Dr. Kimball is beginning to do, and as the Board instructed the Superintendent to do several weeks ago. That process should continue until such time as the Board actually understands where they want to go; when they want to buy controls; when those controls are needed; and whether the same kinds of controls are required in every building. The whole industry is moving so fast that anything purchased today, will be obsolete in three years. He said he is not sure he wants to commit district resources to purchase systems for 90 schools, some of which will not be on line for two to three years. In some respects, since the very beginning this issue has been an ill-planned, ill-conceived, and an ill-timed fiasco. He said the Board made the right decision when they told staff to go back to the drawing board and do the project right, fair, and equitably to make sure the district is getting what is best for the children today and for the future.

Mrs. Parks thanked Dr. Kimball for the information he brought to the Board tonight. She said she realizes the Board is free to do anything that it wants to do, and that the votes will mandate the direction in which they will go. She had a concern that when this issue went for public bid, and the vendors submitted their bid, it was to be the lowest and responsible bidder. She wonders what kind of bind this Board might be in if someone decides they want to do something about the procedure and the Board's vote. She said she is not trying to project something that could happen in a legal way, but is just asking if the Board is subjecting itself to a process that the Board approved. She asked if there was legal ramifications that might come out as a result of having a lowest bidder, who was not awarded the contract?

Mr. Bogle said he felt the Board had exercised a lot of discipline and control in dealing with the process, in terms of how they have tried to organize their discussions, and the confusion of the parliamentary aspects. He asked the Board to forgive him for not being better informed and educated on parliamentary procedure. But, he appreciated the effort that all members have made to work together to give fairness to the meeting, so all members feel they have had an opportunity to be heard. He pledged to the Board that he will continue to study procedures, so the meetings can continue to be well organized and well directed. Mr. Bogle said it is'within the Board's right and, in fact, is the Board's obligation to be very careful in terms of the commitment of public monies. They have within their rights and the law, complete authority to accept or reject bids that are brought before them. He said he is comfortable that the Board has acted in the best interest of the taxpayers and has listened with compassion to the recommendations of staff and consultants. He said the Board has dealt with a very confusing issue in the best way they know how. Mrs. Parks said it has been a practice of this Board to vote on things and then come back weeks later and discover they have made an error in what they are doing. She said she is trying to get a point of clarification. She asked if there were any legal ramifications the Board would be subjected to if this was voted down?

Mr. Bogle asked General Counsel for an opinion on the rights of the Board regarding rejecting a bid. Mr. C. J. Rogers, General Counsel, said he had outlined to the Board on previous occasions what the law states. He said the law encourages the letting of bids to the lowest responsible bidder. The law is very clear in that regard. The law provides that the Board does have wide authority to determine what is in the best interest of the constituency they represent. The Board has a right to choose somebody other than the low bidder, if at the time the choice is made, the reason is given for that choice. Mr. Rogers said as the understands the present process, the Board is backing away from all bids, instead of going with the bidding process as intended. A different direction is being considered and the Board is requesting new bids based on the new concept. Mr. Rogers said if that is what the Board decided to do, it shows the most basic reason for not accepting the low bid previously given and the decision was made before the contract was let. He said it is a rocky legal road both ways, but he is comfortable that the Board has legislative authority to make these decisions, and in his opinion the courts would uphold the Board's legislative authority.

304.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

W-38 UNFINISHED BUSINESS (Continued) Mr. Bogle said in a memorandum to the Board on April 5, the Superintendent stated the legal staff had been intricately involved in the discussion and the legal staff did not see legal problems with the recommendation. Mr. Bogle said a vote to oppose the motion would be a vote to remain consistent with the substitute motion that was voted on during the meeting of March 13. R. #248 REJECT ALL 3^/DDC BIDS

2. b ALTERNATE MOTION FOR CONSIDERATION BY THE BOARD (RESTATEMENT) MOTION: SECOND:

Frank Kellert Wayne Dempsey

IN THE BEST INTEREST OF THE PEOPLE OF THE STATE OF OKLAHOMA, I MOVE THAT THE BOARD REJECT ALL EMCS/DDC BIDS. RECOMMEND APPROVAL TO READVERTISE FOR EMCS/DDC CONTROLS NOT PREVIOUSLY INSTALLED, ON AN AS NEEDED BASIS, BEGINNING WITH A SPECIFIC BID FOR CONTROLS FOR THE 14 SECONDARY SCHOOLS (CAPITOL HILL HIGH, DOUGLASS, EMERSON, GRANT, HARDING, HOOVER, JACKSON, JEFFERSON, MOON, NORTHEAST, NORTHWEST CLASSEN, ROOSEVELT, STAR SPENCER AND TAFT) AND 1 ELEMENTARY SCHOOL (NICHOLS HILLS) WHERE HVAC CONTRACTS HAVE ALREADY BEEN APPROVED OR ARE OUT FOR BID. WHEN THIS ISSUE IS READVERTISED OR REBID THAT A PROVISIONS ALSO BE INCLUDED TO GUARANTEE PRICING AS WAS IN THE APPENDIX OF THE 1993 BOND ISSUE WORK AT A PRICE LEVEL EQUIVALENT TO THAT BID ON THE 15 SCHOOLS LISTED.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye no aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye no no

MOTION CARRIED 4 aye, 3 no.

DISCUSSION ON ALTERNATE MOTION Mrs. Terri Silver said in previous discussions on HVAC some of the prior bids included controls. She asked if the contractors would be the subcontractor and the district would be bidding this out.

Dr. Jack Isch said the controls would be removed by change order.

Mrs. Silver asked why that would be done? Dr. Isch said the controls will be cheaper through this process, and it would give the district 15 schools with the same kind of controls.

Mrs. Silver said it was her understanding, a change order would result in only the cost of the actual item being saved, but the profit would be left in the contract.

Mr. Kellert said Mrs. Silver was referring to a statement he had made previously regarding negative change orders only reducing cost and leaving in profits. He said it was his understanding the controls were an actual line item, or that there was an amount documented that was a part of the bid package. Dr. Isch said if the bids come back according to the motion that has been made, the district would still be better off going with one control system and that it would probably be cheaper. Mr. Carter clarified that the Board is going to go with one control system on 14 schools, but just rejected a bid with one control system on all schools.

Dr. Isch said he also heard a motion that added language so that the district would try to get future pricing also. For the record, Mr. Dempsey said it needs to be said very clearly to the staff and consultants that the Board wants a very clear cut set of specifications that every one understands and provides a level playing field. He said he certainly hoped that when this item is discussed again for 14 schools that staff and consultants are singing out of the same hymn book.

305.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 H-39

UNFINISHED BUSINESS (Continued) Mr. Bogle echoed what Mr. Dempsey had said. He said he is absolutely convinced that the reason the Board is in the present situation is because the bid package that went out may not have been developed in way that all parties involved had an opportunity to see, discuss, and participate in developing. He said he believes that the confusion was further enhanced when the staff and consultants came to the Board with conflicting recommendations and it is regrettable that the Board and the district has been put in the position of appearing to be lacking direction on this, but he is absolutely convinced, as Mr. Dempsey had said, that unfortunately this goes back to miscommunication at the staff and consultant level. It raised the question for a need to clarify the role of the consultants; exactly how are they involved; when are they involved; and what kinds of information should they be able to see, review, and participate in developing, discussing, and presenting. Unfortunately, this is all on a very visible and major purchase for the Board and the district. He said he echoes the feelings of Mr. Dempsey and the feelings of the entire Board, that this shows that when dealing with complex issues, all should do their homework and be prepared to bring a professional recommendation that can be backed up with proper analysis. Mrs. Silver asked if it was never intended to use the controls the companies bid on, why were they put in the bid as an add alternate? Dr. Isch said the alternates that were included in the bids were in case the district did not go with a single vendor for this year. Two of the engineers did not understand what their instructions were and they included them as part of their bid package. Mrs. Parks said having heard all of the things said tonight, she is not convinced that the delay will not impede the control system. She asked if there was anyone who could tell her if this is rebid if it will impede the progress to have any kind of controls?

Dr. Mason said that was a part of the research Dr. Kimball did and asked him to respond to Mrs. Parks. . Dr. Kimball said he did not understand the use of the word "impede." Mrs. Parks said if the district goes back and readvertises, will there be a delay on the part of getting controls in the buildings.

Dr. Kimball asked if Mrs. Parks was referring to a time delay? Mrs. Parks said a time delay.

Dr. Kimball said obviously if the Board had awarded the contract tonight, or three weeks ago, the district would be that many weeks ahead of where we they will be if it goes back out for advertisement. It will delay the process of installing control systems in the HVAC systems. Mrs. Parks said so that would not impede the progress.

Dr. Kimball said the control systems will function by themselves. There will be time delays based on a certain amount of time by law, that a bid has to be out. Mrs. Parks asked what was that time?

Dr. Kimball said there was various components. The actual time for a bid to be out is 21 days. There is a preliminary time schedule that has been developed and he would be glad to share that with the Board also. Mr. Bogle said the question would be whether there will be heat in time for the first cold day next Fall. He said in the Board packet there is a memorandum from the Superintendent that says The Benham Group states the timeline will be tight, but could be done. Dr. Kimball said if delays occur, or there is an early cold snap, the He said he did not want to heating systems may not be completely done, dismiss that as a possibility.

306.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995 U F

M-40

NEW

BUSINESS

(NONE)

CITIZENS'

COMMENTS

(NONE)

BOARD

MEMBERS

COMMENTS

Mr. Wayne Dempsey reminded the Board of the All City Orchestra Concert Tuesday, April 11 at John Marshall High School, 7:00 p.m. He thanked the Board members for their support of the Annex at Gatewood Elementary School. He said he hoped everyone took note that the Gatewood Annex came in under the architect's estimate. The total was $490,000 as opposed to $515,000. He said he was not sure what building techniques were being used, but it is certainly nice to know that something can come in below budget. He said he appreciated the support on the issue.

Mrs. Thelma R. Parks said she did want patrons and friends of the district to continue to come and express their views what the Board is doing. The Board is elected by the patrons and she hopes they never cease to come because of failed motions or because their views are not heard. She said she is not disenchanted because of the failed vote. She had to do what she did because it was on her conscious that the Board had deliberately seemingly voted for something that the Board did not take into consideration when the bid went out. She said she would also like to thank staff for all of the things they do.

Mr. Ron Bogle requested a Special Meeting of the Board called by the Superintendent and the Board Clerk. He said the Superintendent and her staff had been meeting with The Benham Group to discuss future responsibilities, roles, etc. of The Benham Group in the Bond program, and staff has developed a detailed series of discussion points. Mrs. Terri Silver said clarification of the language should be developed when citizens' wish to speak to a specific agenda, item and the appropriate time for them to be^ heard. She suggested that language be included in the Citizens' Comments form that is filled our prior to the Board meeting. Mrs. Parks requested that a status report on the northeast elementary school be placed on an upcoming agenda. EXECUTIVE R. #249 APPROVAL F(Â» EXECUTIVE SESSIOJ 10:15 P.M.

SESSION

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM (A) DISCUSSION OF THE APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS [25 O.S. SEC. 307 B.l AND 70 O.S. SECTION 70 5-118]. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. S'ilver, Mrs. Parks, Mr. yeargain.

.aye aye aye

The Board went into Executive Session at 10:15 p.m.

307.

MINUTES OF THE REGULAR MEETING OF APRIL 10, 1995

H-41

RETURN

SESSION

OPEN

R. #250 ElEOCNVENE IN OPEN SESSICN 11:25 P.M.

Thelma R. Parks Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr. Mr.

MOTION CARRIED 7-0. IN

0 PEN

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye aye

Kellert, Dempsey, Carter, Bogle,

The Board returned to Open Session at 11:25 p.m.

S E S S I 0 N

MR. RON BOGLE ANNOUNCED THAT NO ACTION WAS SESSION.

TAKEN DURING EXECUTIVE

ADJOURNMENT There being no further business, the meeting adjourned at 11:26 p.m. The motion for adjournment was made by Frank Kellert and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk

Minutes approved by the 7^0^ _______ , 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

-F of

) ) )

Witness my hand and seal of this School District this , 1995.

Clerk, Oklahoma Cil!fy Board of Education (SEAL)

day

R. #251 ADJOURNMENT 11:26 P.M.

308.

MINUTES OF THE SPECIAL MEETING OF APRIL 17, 1995

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL

17, 1995, AT 9:42 A.M. PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Darrel Shepard, Executive Director of Board Related Services/Board Clerk.

CALL

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order, gave the invocation, and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, five (5) members of the Board were present. Mr. Wayne Dempsey arrived for the meeting at 9:50 a.m. and Mr. Tom Yeargain arrived for the meeting at 10:03 a.m. EXECUTIVE MOTION: SECOND:

SESSION

Thelma R. Parks Terri Silver

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM (A) APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS [25 O.S. SEC. 307 B.l AND 70 O.S. SECTION 70 5-118].

ROLL CALL

Kellert, Mr. Mrs. Parks, Bogle, Mr.

MOTION CARRIED 5-0. R E T U R N

MOTION: SECOND:

aye aye aye

Mrs. Silver, Carter, Mr.

aye aye

The Board went into Executive Session at 9:4

OPEN

S E S S I 0 N R. #253 REGOSIVENE IN OPEN SESSION 11:12 A.M.

Thelma R. Parks Wayne Dempsey

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

R. #252 APPROVAL PCR EXECUTIVE SESSIOJ 9:45 A.M.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board returned to Open Session at 11:12 a.m.

309,

MINUTES OF THE SPECIAL MEETING OF APRIL 17, 1995

M-2 IN R. #245 RESESS MEETING UNTIL 2:00 P.M.

OPEN

MOTION: SECOND:

SESSION Frank Kellert Thelma R. Parks

MOVE TO RECESS THE MEETING UNTIL 2:00 P.M. IN THE BOARD CONFERENCE ROOM. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

THE MEETING WILL RECONVENE

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. THEREUPON THE MEETING RECESSED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

310.

MINUTES OF THE SPECIAL MEETING OF APRIL 17, 1995

M-3 RECONVENED MEETING, MONDAY, APRIL 17, 1995, 2:00 P.M. THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN RECONVENED SESSION IN THE BOARD ROOM

CONFERENCE ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 17, 1995, AT 2:06 P.M. PRESENT;

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

EXECUTIVE MOTION: SECOND:

President Vice President Member Member Member Member Member

SESSION

Terri Silver Thelma R. Parks

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. R E T U R N

MOTION: SECOND:

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board went into Executive Session at 2:07 p.m.

OPEN

S E S S I 0 N R. #247 RECONVENE IN OPEN SESSION 4:03 P.M.

Frank Kellert Wayne Dempsey

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

R. #246 APPROVAL PCÂ® EXECUTIVE SESSION 2:07 P.M.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board returned to Open Session at 4 :03 p.m.

MR. RON BOGLE, PRESIDENT, ANNOUNCED THAT NO ACTION WAS TAKEN REGARDING ITEM (A) APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS [25 O.S. SEC. 307 B.l AND 70 O.S. SECTION 70 5-118].

311.

MINUTES OF THE SPECIAL MEETING OF APRIL 17, 1995

H-4

R. #257 ADJOURNMENT 4:05 P.M.

ADJOURNMENT

There being no further business, the meeting adjourned at 4:05 p.m. The motion for adjournment was made by Frank Kellert and seconded by Terri Silver. On roll call, the votes were as follows; Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk

Minutes

approved

by the , 1995.

Board

Education

this

l_ ./<2X

day

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness my hand and seal of this School District this 1995.

Clerk, Oklahoma City Board of Education (SEAL)

day

312,

MINUTES OF THE REGULAR MEETING OF APRIL 17, 1995 K-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 17, 1995, AT 7:00 P.M.

PRESENT!

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT; Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

T O

ORDER

CALL TO CRDER

Mr. Ron Bogle called the meeting to order, gave the invocation, and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present, Mr. Wayne Dempsey arrived for the meeting at 6:13 p.m. INTRODUCTION

VISITORS

Mrs. Thelma R. Parks acknowledged Dr. Henry Walding, Principal, Westwood Elementary School, who recently received the prestigious award as Administrator of the Year from the Oklahoma Foundation for Excellence.

BOARD

M E M B E R S'

BUSINESS/COMMENTS

BUSINESS

Review and Evaluate Board Policies and the Execution of Board Policies. (Reference: Policy B-30; BOARD POLICY ADOPTION AND REVIEW)

Mr. Darrel Shepard, the Board annually invitation had been the meeting tonight were appropriate.

Board Clerk, said the Board has a policy requiring review and evaluate Board policies. He said an extended to all PTA councils and schools to attend and make comments and suggestions that they felt

DISCUSSION

Mrs. Terri Silver commented on the following policies/regulations:

A-04: STUDENT INVOLVEMENT IN DECISION MAKING (Post the policy at all secondary schools)

Review and Evaluate Board Policies and the Execution of Boar Policies

313.

MINUTES OF THE REGULAR MEETING OF APRIL 17, 1995

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

A-08-R1: RECOGNITION FOR ACCOMPLISHMENT (School personnel should have a better understanding of monthly Board recognitions)

E-02-R2: MEDICAL EMERGENCIES (TRANSPORTING INJURED OR ILL PERSONS) (Telephone number of 911 should be listed. Check telephone numbers for EMSA and the fire department) F-11: RETIREMENT OF FACILITIES (Check list that should come before the Board every 3 years with criteria of whether district buildings should be retired or combined) J-18: STUDENT DRESS CODE (Implementation should be equitable among all schools) J-40: IDENTIFICATION CARDS (Require consistency on the enforce of this policy)

K-07: SCHOOL-PARENT RELATIONS (Review how this policy is being implemented with the business community)

Mrs. Thelma R. Parks commented about the following policies/regulations; K-03: PUBLIC SOLICITATIONS IN THE SCHOOLS (Limitations should be set for fund-raisers) K-04: ADVERTISING IN THE SCHOOLS (Last revision was 08-01-88)

K-05: VISITORS TO THE SCHOOLS (Enforcement of having all persons report to the principals office for clearance)

Mr. Wayne Dempsey said it appeared that over the years policies have been written for every occurrence. He said patrons, once they have seen the size of the Policy Manual, will not review the policies. He asked if there was a way to reduce the size of the Policy Manual by combining policies of like purpose. Mr. Michael Carter commented on the following policies/regulations: K-04: ADVERTISING IN THE SCHOOLS (Soft drink machines are allowed in the schools where companies pay the district to allow the machines in the schools, and this is in conflict with this policy about advertising.)

Mr. Ron Bogle said there may be some interest in exploring whether or not the idea of advertising in schools might have some merit. He said Mr. Dempsey was right that the task of consolidating policies is daunting and it is hard to know where to start. He said one of the things the Board members know is that it is better to not have a policy, than to have a policy that everyone knows can be broken. Each Board member has experienced encountering principals who allow their children to wear athletic clothing, but say they are able to monitor what is going on in their school. Principals have told him it creates an economic hardship on students to limit the wearing of athletic clothing since that type of closing comprises most of their wardrobe. Mr. Bogle said the very issue of having policies that are acknowledged but not followed is a philosophic issue that the Board will need to address.

Mrs. Parks said when she first looked at the Board Policy Manual she thought it had more information than she would ever use, but the index is most helpful. She commended Ms. Linda Johnson, of the Legal Office, for compiling the checklist of policies in the front of the manual.

314.

MINUTES OF THE REGULAR MEETING OF APRIL 17, 1995

H-3 CITIZENS' COMMENTS 1.

Ms. Loree Schrank, patron, talked about Board Policies J-18: STUDENT DRESS CODE; E-01: SAFETY; 1-15: HOMEBOUND INSTRUCTION; and the need for regular (weekly) communication between parents and teachers for elementary students regarding a students progress.

Mrs. Thelma R. Parks asked if there had been changes made to homebound instruction. Dr. Vern Moore, Executive Director, Special Services Programs, said the homebound instruction is usually provided three times a week. However, dependent upon the lEP the timelines can be adjusted.

BOARD MEMBERS' COMMENTS Mr. Wayne Dempsey said he had an opportunity last Wednesday morning along with Mr. Frank Kellert to attend a Realtors Coffee that was held at Classen School for Advanced Studies. He said there were a number of real estate associates from the Oklahoma City area who listened to the good news regarding the Oklahoma City Public School system and had an opportunity to tour the Classen, Cleveland, Nichols Hills, and Southeast buildings. They were also told about the two new specialty schools that are to be built. He said the focus of the meeting was to inform the public, business, and industry that central Oklahoma City and the Oklahoma City Public School system have quality programs. Mr. Dempsey talked about the Pardon and Parole Center that is proposed at 14th and Classen with over 7,000 parolees a month being required to report either in or through that building. He also said approximately 700 of the most violent offenders from Oklahoma County who are released on probation will be required to report to that building at least once a week. The building is directly across the street from Eugene Field Elementary School, and the district rents parking space for the school adjacent to the 14th and Classen building. The Board and the Superintendent have stated very strongly to the Department of Corrections, the Governor, and interested members of the legislature that the center should be located elsewhere. Mr. Dempsey said he did not feel the DOC was listening to the district's concerns or the concerns of the neighborhood associations from a two square mile parameter. Members of the legislature seem to be under the impression there is nothing that can be done regarding this situation. Mr. Dempsey said the Department of Corrections did not contact the district before they decided to purchase the building to determine what the impact might be. The impact involves both economic and social impacts on the community as well as the school system. He said it seems as if it is left to the school system for the betterment of children and the community to continue to attempt not only to highlight the issue, but to try and have positive action taken. Mr. Dempsey made a formal request that an agenda item appear on the agenda of April 24, 1995, calling for the district's legal staff to conduct a condemnation study of the property at 14th and Classen. He said Title 70 of the State Statutes states that school boards can acquire property by condemnation proceedings in the same manner as land is condemned for railroad purposes. He said if the property could be condemned, it would be a small price to pay considering the impact on the children and the community.

Mr. Ron Bogle asked the Superintendent to place on the April 24 agenda an item instructing the legal department to conduct a condemnation study of the 14th & Classen Building. Mr. Bogle added that we needed to also provide an opportunity for discussion to explore alternatives of the district's concern regarding this process. He said this is a situation where the mission and priorities of two public entities are in conflict and the district needs to insure that their message is heard. As a follow up to Mr. Dempsey's comments regarding the Realtors Coffee, Mr. Frank Kellert said the meeting was well attended and enthusiastic. A lot of surprised people heard many positive things about the Oklahoma City Public School district. Beyond a receptive audience, it was noteworthy that the Sunday newspaper real estate section contained listings that highlight homes for sale being located within attendance areas of certain district schools.

315, MINUTES OF THE REGULAR MEETING OF APRIL 17, 1995

M-4 BOARD MEMBERS' COMMENTS (Continued) Mrs. Thelma R. Parks asked if the realtors coffee was sponsored by the Realtors Association or by a certain group of realtors.

Mr. Kellert said there were at least 8 or 10 real estate brokers represented. He said in the past, the district has held realtors meetings. The meetings do not require district funds, as the realtors bring the coffee, donuts, and good will. The district provides the building and information. He said perhaps through the district's public information office more of these meetings will be held. He said there is a realtor's meeting scheduled for Cleveland Elementary School. He said realtors will use the familiarity of the schools as a selling tool; to know or be known by the principal and take potential clients into neighborhood school buildings. Mrs. Parks asked in the past if the district had not used a bus to take realtors and visitors on site tours. She said that would be a good program to reinstate. Mr. Tom Yeargain said he attended the Southeast High School Grand Opening along with Mr. Bogle and noted the event was a great success. Mr. Yeargain commended Marilee Newcomb, who served as the event coordinator. The event brought in a lot of much needed money for the school. He also thanked Dr. Jack Isch, Executive Director, Management Operations, and his staff for their efforts; the building looked wonderful. He acknowledged the attendance of teachers at the event who had taught at that building when he was in school.

LEGAL REPORT

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, reported that a written report had been previously sent to the Board.

REPORT

SUPERINTENDENT 1.

ADDITIONS TO CLASSEN SCHOOL OF ADVANCED STUDIES COURSE GUIDE

Approval of Proposed additions to the Classen School of Advanced Studies Course Guide for Beginning Band I; Wind Ensemble I & II; Ensemble Class III; and Jazz Ensemble IV. R. #258 APPROVAL OF ADDITIONS TO CLASSSi COURSE GUIDE

MOTION: SECOND:

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF THE ADDITIONS TO THE COURSE GUIDE FOR CLASSEN SCHOOL OF ADVANCED STUDIES.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0.

REMARKS Dr. Betty G. Mason noted that on last Thursday evening, staff at the Central Administration Building were notified by the University of Oklahoma that Vern Moore, Executive Director, Special Services Programs, had received his doctoral degree. Dr. Mason said the district is very proud of Dr. Moore.

316,

MINUTES OF THE REGULAR MEETING OF APRIL 17, 1995

H-5 PURCHASING 1.

AND

GENERAL

BUSINESS

Status and Utilization of South Oklahoma City Bus Parking Facility Presentation of status and utilization of the South Oklahoma City Bus Parking facility at Capitol Hill High School.

Dr. Jack Isch, Executive Director, Management Operations, gave a presentation regarding the South Bus Parking facility of what had been done and what he expected to do in an effort to address concerns expressed by the Board.

DISCUSSION

Mr. Wayne Dempsey asked if the undeveloped land west of the existing house being used as a transportation office could be used for the transportation facility, rather than using and fencing off the existing school parking lots? He also asked if cost comparisons had been completed for paving part of that undeveloped area rather than what was being attempted with the existing school parking. Dr. Isch said it undeveloped land.

would

probably

expensive

pave

the

Mr. Dempsey said a paving base for the bus parking facility would be different than the base required to park personal vehicles. He asked if testing of the existing parking lots had been done to determine whether the existing lots were suitable for handling the added weight. Mr. Dempsey requested that costs be obtained for developing the undeveloped land for comparison. Mr. Dempsey said the plan as presented seemed to be disruptive to the school. With 400 acres west of the building, he feels that land should be used which has access to the same frontage road as the existing parking lots. Dr. Isch said the changes to the parking lots had been modified at the request of individuals. He said he had not planned on the present number of additional parking spaces.

Mr. Dempsey asked about the total cost of the planned changes to the parking lots for transportation. The answer was $167,000. He asked if a new parking lot could be built for that amount on the undeveloped land? Dr. Isch said he was sure it could be.

Mr. Bogle asked about the cost of the fencing that had already been installed and if that cost would be lost? Dr. Isch said the cost of the labor would be lost which was about $7,000, but the fencing materials could be reused.

Mr. Dempsey requested that staff give the Board figures and options on using the undeveloped land, so the existing parking lots could be reopened for use by Capitol Hill High School. Mr. Bogle said he was concerned that the Board might be crossing the line in terms of operations, but the Superintendent said staff could bring options back for the Board to consider, if the Board wanted to get involved in parking lot design. He asked if Mr. Dempsey was requesting an agenda item? Mr. Dempsey said he was not trying to get involved in parking lot design, but he was tired of patrons calling him in relation to the parking lot design at Capitol Hill. He said the school has literally been cut off. He said he apologized if it seemed that he was trying to get into operations.

Status and Utilization of South OKC Bus Parking Facility

317,

MINUTES OF THE REGULAR MEETING OF APRIL 17, 1995

K-6 PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Bogle said his preference would be for the Board to say as representatives of the district, they were concerned about the patrons reaction and are bringing these concerns to the staff for their action. He said he assumes the Superintendent would take that as a need to evaluate whether or not there might be options for moving that parking lot. Mr. Bogle said his statement might just be a change in semantics, but it is a slightly different directive to the staff. Once the Superintendent has received the concerns it may be her choice to take some action to correct them. Mr. Dempsey said he hopes that staff would always bring the Board more than one option on everything. Mr. Tom Yeargain said until the issue is resol^ved the buses should be sent back to the Service Center. He said this is a bad situation for the school and a solution should be found. Graduation is upcoming and that activity will completely fill all of the parking facilities. Dr. Betty G. Mason said there is a memorandum which advises that buses will be moved for graduation.

Dr. Isch said the principal had always been told if there was an activity at the school which required the parking, that the buses would be moved. Dr. Mason said she certainly understands and appreciates the frustrations the Board feelings. She requested that the Board allow staff to struggle through the rest of this year, because there are still problems in maintaining sufficient numbers of transportation drivers. If the south side buses are moved back to the Service Center more drivers will be lost. Mr. Yeargain asked if this arrangement was for the comfort of the bus drivers and not the students or teachers? Dr. Mason said it was for the comfort of getting the students to school. She said the south side drivers do not want to drive to the east side of the City to get their bus, and then drive back to the south side of the City to start their routes. She said the drivers are needed to get the students to school. She said whatever the Board decides would be done, but she wanted the Board to understand the concerns of staff.

Mr. Yeargain said this project from the first was ill-designed and some of the correctional facilities in the City look better than Capitol Hill High School. The school now has three gates for buses going out onto Walker Avenue and he originally understood the buses would not egress on Walker. He said that arrangement is very disruptive to student parking. Mrs. Terri Silver asked what amount was budgeted for this project by the Board.

Dr. Isch said he was not sure the Board received a figure when this was originally brought before the Board.

Mr. Yeargain said he visited the district owned property at Valley Brook today. The building and playground directly adjacent is leased, but there is additional land of 470 X 450 feet not being used. This doubles the area that is presently being used at Capitol Hill for parking. The property has an entrance on the back of the school ground directly to Crossroads Boulevard, which is four lane all the way to south 59th Street. South 59th Street is four lane all the way to Interstate 35 which is less than one-half mile. j Mr. Bogle said there seems to be a request from the Board that this item be brought back to an agenda and the Superintendent will work with staff to develop alternatives. The only question is timing. Dr. Mason requested that staff be allowed to have two weeks and will bring the issue back to the Board on the agenda of May 1. Mrs. Thelma R. Parks asked if the information brought back will take into consideration the facilities at Valley Brook?

Dr. Mason said Valley Brook and other options, will be considered and brought back for the Board's consideration.

318.

MINUTES OF THE REGULAR MEETING OF APRIL 17, 1995

M-7 UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE) BOARD

MEMBERS

COMMENTS

Mr. Frank Kellert said he had failed to earlier welcome Mr. Bob Rosa, President, Classen Alumni Association, who was in the audience. Mrs. Thelma R. Parks acknowledged the presence of Mrs. Anderson who regularly attends Board meetings.

Mr. Tom Yeargain said the recent misunderstanding involving Southeast High School was well handled by the Superintendent. Mrs. Parks said various schools have made presentations regarding their activities to the Board. She asked when Southeast High School would make a presentation on their activities to the Board.

Dr. Betty G. Mason said she did not have the exact date, but Southeast is definitely scheduled to make a presentation. She said a presentation will be made prior to each Board meeting for the remainder of the school year.

Mr. Wayne Dempsey commented on his attendance at the All-City Orchestra Concert last Tuesday night at John Marshall High School. He said he was so impressed with that concert that he requested a copy of a video tape and would like to show this tape during Board Members' Comments at an upcoming meeting. He said Dr. Mason and the Fine Arts staff are to be commended for the very professional manner in which the concert was presented. He suggested that a video be shown once a month during Board Members' Comments to highlight what district children are doing. Mrs. Parks said the Nichols Hills Choir that sang before the Board meeting tonight was beautiful and the students looked nice in their uniforms. She said the music was very enjoyable because the songs were expressive of children. Mrs. Parks commended Ms. Carol Berry, Nichols Hills Principal on the presentation. She said the presentation by the Taft Middle School Concert Choir prior to the April 10 Board meeting was also very enjoyable.

Mr. Ron Bogle apologized to the Board and said during the Citizens' Comments he overlooked one citizen who had registered to speak. Without objection, he requested that person be allowed to speak. CITIZENS' COMMENTS 1.

Ms. Cindy Brown, President, OEA-OKC, talked about the positive affects since the passage of House Bill 1017; urged Board members and patrons to support legislation that will provide funding for public schools.

Mr. Ron Bogle said Oklahomans will be celebrating the 106th anniversary of the Land Run of 1889. As a reminder and a gift to the Board, Mr. Rogers, General Counsel, presented each Board member with a book to commemorate that occasion. Mr. Bogle expressed the Board's appreciation to Mr. Rogers.

319.

MINUTES OF THE REGULAR MEETING OF APRIL 17, 1995

M-8

EXECUTIVE R. #259 APPROVAL FCR EXECUTIVE SESSION 8:23 P.M.

MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS AND (B) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS [ 25 O.S. SEC. 307 B.l AND 70 O.S. SECTION 70 5-118].

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

R. #260 RECCWHUE IN OPEN SESSION 9:32 P.M.

SESSION

RETURN

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board went into Executive Session at 8:23 p.m.

OPEN

S E S S ION

Thelma R. Parks Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. IN R. #261 APPROVAL OF INCENTIVE PLAN

OPEN

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board returned to Open Session at 9:32 p.m. â&#x20AC;¢<

SESSION Frank Kellert Wayne Dempsey

MOTION: SECOND: MOVE THAT THE BY STAFF. ROLL CALL

aye aye aye aye

Mr. Mr. Mr. Mr.

Moard

approve the retirement incentive plan AS PROPOSED

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0.

MR. RON BOGLE, PRESIDENT, ANNOUNCED THAT NO ACTION WAS TAKEN REGARDING ITEM (B) APPOINTMENT, HIRING, OR EMPLOYMENT OF A SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS [25 O.S. SEC. 307 B.l AND 70 O.S. SECTION 70 5-118]. MR. RON BOGLE REQUESTED THAT THE BOARD CLERK, MR. DARREL SHEPARD, SCHEDULE A SPECIAL MEETING OF THE BOARD OF EDUCATION FOR 9:00 A.M. , FRIDAY, APRIL 21, 1995, FOR AN EXECUTIVE SESSION.

320.

MINUTES OF THE REGULAR MEETING OF APRIL 17, 1995

M-9 ADJOURNMENT

There being no further business, the meeting adjourned at 9:34 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Â£

President

inute Clerk

Minutes approved ____r 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

the

Board

Education

this

7____

day

)

Witness my hand and seal of this School District this 44/ y______ , 1995.

Clerk, Oklahoma City Board of Education (SEAT.)

day

R. #262 ADJOURNMENT 9:34 P.M.

321.

MINUTES OF THE SPECIlkL MEETING OF APRIL 21,

1995

M-1 THE

BOARD OF

OKLAHOMA

EDUCATION OF

COUNTY,

INDEPENDENT

OKLAHOMA,

MET

SCHOOL DISTRICT NUMBER

SPECIAL

SESSION

THE

BOARD

CONFERENCE ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL

21, 1995, AT 11:00 A.M.

PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Darrel Shepard, Executive Director of Board Related Services/Board Clerk; the news media; and other interested persons.

CALL

ORDER

CALL TO CSDER

Mr. Ron Bogle called the meeting to order, gave the invocation, and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present.

EXECUTIVE MOTION: SECOND:

SESSION R. #264 APPROVAL FOR

Wayne Dempsey Terri Silver

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. R E T U R N MOTION: SECOND:

aye aye aye aye

Mrs . Silver, Mrs . Parks, Yeargain, Mr.

aye aye aye

The Board went into Executive Session at 11::

OPEN

S E S S I 0 N

R. #265 RECONVENE IN OPEN SESSION

Wayne Dempsey Thelma R. Parks

11:44 A.M.

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

EXECUTIVE SESSICN 11:23 A.M.

aye aye aye aye

Mrs . Silver, Mrs . Parks, Yeargain, Mr.

aye aye aye

The Board returned to Open Session at 11:4

322.

MINUTES OF THE SPECIAL MEETING OF APRIL 21,

1995

M-2

R. #266 APPROVAL TO raiPLOV E®. MARVIN CRAWPC«D AS SUPERINTENDENT OF 1-89 BEGINNING 7/1/95

OPEN

MOTION: SECOND:

Michael Carter Thelma R. Parks

MOVE THAT THE BOARD OF EDUCATION EMPLOY DR. MARVIN CRAWFORD AS SUPERINTENDENT OF OKLAHOMA CITY PUBLIC SCHOOLS BEGINNING JULY 1, 1995, AT A SALARY OF $112,000 PER ANNUM AND THAT A CONTRACT BE PREPARED BETWEEN THE DISTRICT AND DR. CRAWFORD. ROLL CALL

Mr. Mr. Mr. Mr.

MOTION CARRIED

R. #267 ADJOURNME3MT 11:47 A.M.

SESSION

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Mrs, Mr.

Silver, Parks, Yeargain,

aye aye aye

7-0.

ADJOURNMENT There being no further business, the meeting adjourned at 11:47 a.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk

Minutes Minutes

approved by the ________ , 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

____

day

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

Witness my hand and seal of this School District this 1995.

Clerk, Oklahoma City Board of Education

(SS-AL)

day

323.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

;M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 24, 1995, AT 7:00 P.M. PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

T O

ORDER

CALL TO OCDER

Mr. Ron Bogle called the meeting to order, gave the invocation, and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present.

SUPERINTENDENT

COMMENTS

Dr. Betty G. Mason, Superintendent, announced on Wednesday, April 19, the day the Federal Building downtown was bombed, phone calls started coming in from school districts all around the country offering their services to Oklahoma City children. Also, the U. S. Office of Education made a very generous offer to provide any resources the district might need. As a result of the offers of help, 59 counselors came into the district from as far away as Washington, D.C. and as close as Lawton, Oklahoma. A few of the counselors will be here for only three days, but most will be working with children in our schools all week. Dr. Mason said she was pleased to announce that the U. S. Office of Education advised that they will underwrite the expenses of all the people who travel into Oklahoma City to give assistance to our students and staff. Tonight and tomorrow there will be a training session held at Northwest Classen High School for teachers, principals and counselors so that our counselors will have the best training they can get in the short period of time we have before the outside counselors leave. Dr. Mason said she specifically wanted to acknowledge the National Organization for Victims Assistance (NOVA) group from Washington, D.C. which sent 13 counselors to lead the training. Today a debriefing was conducted with principals and counselors who have joined us. The feedback was excellent regarding the worth of the NOVA presence. She emphasized to the Board that she was not sure how many people would come into the district, nor of the depth of the needs in the buildings. The effort was to have as many people as possible, since it would be better to have more counselors than needed, than not enough. She said all of the outside counselors were needed in the schools. Dr. Mason said the district is extremely appreciative of the people across the nation who have responded in such an active and positive fashion.

324.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

b r

M-2 SUPERINTENDENT'S COMMENTS (Continued) In terms of the school district's response to the crisis, Mr. Ron Bogle said we all share the feeling sense of wanting to be involved and wanting to help. He said there are many who have expressed a desire that the district in some way find a role to help in this crisis. Many have thought the district might participate in the healing process after the crisis is over and that seems to be a natural place for the district. In addition, some have actively investigated the possibility of memorials. Mr. Bogle said later this week the Mayor of Oklahoma City will be asking that all entities find a way to coordinate these efforts to achieve a single memorial. He suggested the Superintendent's Office would be the place to call with ideas and suggestions of how to involve the children, teachers, and patrons of the district. INTRODUCTION

O F

VISITORS

Mrs. Thelma R. Parks acknowledged Mr. and Mrs. Owens, patrons of the Star Spencer area, who are very supportive of the Oklahoma City Public Schools.

BOARD

MEMBERS

BUS I NESS / COMMENTS

Mr. Wayne Dempsey announced State Representative Debbie Blackburn (House District 88) and Senator Bernest Cain (Senate District 46) released .a press statement acknowledging that the Department of Corrections will not locate their Pardon and Parole Center at 14th and North Classen Boulevard. He said this announcement is very good news for Eugene Field Elementary School. He thanked the legislators, neighborhood associations, PTA's, and students and faculty members of Classen Schools of Advanced Studies for their efforts protesting the location of the center at 14th and Classen. Mr. Dempsey requested that the agenda item regarding the Pardon and Parole Center be stricken from the agenda. Mr. Ron Bogle requested that the record reflect there was spontaneous applause across the board. He said Mr. Dempsey's leadership of the effort was greatly appreciated. RECOGNITIONS 1.

Recognition of the following students who participated Odyssey of the Mind Competition.

Division II "Scientific Safari" - First Place

Classen School of Advanced Studies Sasha Manley Jennifer Sconzo Tyson Moore Benjeunin Walser Tom Nguyen Michael Major, Coach

Division III "Scientific Safari" - Third Place Classen School of Advanced Studies Siobhan Brightwell Allison Schneider Nikki Adams Melissa Major Becky Burch Michael Major, Coach

Open Division "The

Mail Must Go Through" - Fourth Place

Jackson Middle School Kevin Jones Stacy McCalister Trey Parker Nicole Morgan Pancho Gonzalez Jennifer Williams Heather Baker Gary Canan, Coach

in the

325.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

M-3 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Division II "ClassicsÂŤ..Upbeat Vaudeville" - Third Place Classen School of Advanced Studies Ryan Potts Meghan Buchanan Jacob Kellert Melissa Cain Ryan Kinser Gabrielle Lippert Adam Kutner Robin Hill/Susan Major, Coaches Division II "Classics...Upbeat Vaudeville" - Fourth Place

Classen School of Advanced Studies Harli Cookman Amber Glenn Greg Hallman Charceana Williams Laura Hubbard Lyndsey Thompson Laurel Pierce, Coach Neal Caviness

Division III "Classics...Upbeat Vaudeville" - Third Place

Classen School of Advanced Studies Natasha Hill Mike Sconzo Warren Loy Crystal Tate Paul Major Eboni Wilson Debbie Hall, Coach Laurel Pierce, Coach Recognition of the following students who placed first in the Fifth Grade Science Fair and the Oklahoma City Regional Science and Engineering Fair.

FIFTH GRADE CATEGORY Behavioral/Social Studies

Russell Boyd, Prairie Queen Elementary School John Heesch, Prairie Queen Elementary School Botany/Microbiology

Claudia Estavane, Eugene Field Elementary School Lupe Blanco, Eugene Field Elementary School Chemistry/Biochemistry

Stephanie Rouse, Parmelee Elementary School Bailey Westbury, Quail Creek Elementary School Computer Science/Mathematics John Chubbuck, Quail Creek Elementary School Earth & Space Sciences Niesha Stepeny, Creston Hills Elementary School Engineering/Consumer Products Michael Bradley, Lafayette Elementary School Chris Simon, Lafayette Elementary School Joshua Hallman, Wheeler

Environmental Sciences Shayla Murrell, Parker Elementary School Kenetha Orange, Parker Elementary School

Medicine & Health

Yonatan Tekleab, Stonegate Elementary School Physics

Jeunes Jordan, Monroe Elementary School Joseph Potter, Stonegate Elementary School

326.

MINUTES OF THE REGULAR MEETING OF APRIL 24^ 1995

M-4 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Zoology Mahnaz Fardadfard, Western Village Elementary School

MIDDLE SCHOOL CATEGORY AWARDS

Behavioral/Social Studies Deborah Targoff, Classen School of Advanced Studies Robert Springer, Classen School of Advanced Studies

Biochemistry

Cristhian Guzman, Webster Middle School

Chemistry Tom Nguyen, Classen School of Advanced Studies

Engineering

Terrence Peterson, Classen School of Advanced Studies Environmental Sciences

Dudley Tucker, Classen School of Advanced Studies

Mathematics Amy Lafalier, Hoover Middle School Laura Payne, Classen School of Advanced Studies Rita Rivera, Roosevelt Middle School Microbiology

Jeremy Pope, Hoover Middle School Ashley Atchison, Hoover Middle School Lindsey Mann, Classen School of Advanced Studies

Physics Stephanie Eades, Webster Middle School

HIGH SCHOOL CATEGORY Behavioral/Social Studies Valeria Eggeling, John Marshall High School

Earth/Space Science Keyadia Roberson, John Marshall High School

Zoology Ryan Mayes, Northeast High School Teams

Danielle Metzer & John Litchtenberger, Northeast High School

32.1,

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

H-5 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) 3.

Recognition of the following teachers who were named "Excellent Educators" by the Oklahoma City Public Schools Foundation; Cathi Cornelius-Kolbert, Eisenhower Elementary School Darlene Griffin, Northwest Classen High School Betty Dunbar, Kaiser Elementary School Dedra Shofner, Adams Elementary School Tracy McDaniel, Creston Hills Elementary School

Mr. Darrel Shepard, Executive Director, Board Related Services Division, announced that the Oklahoma City School Board was selected to receive the Oklahoma Alliance for Arts Education State Superintendent Award for arts excellence. The award ceremony will be held in Guthrie, Oklahoma, on April 27. He also announced that two of the district's schools will be recognized as well. In addition, there will be a total of 56 high school seniors from across the state who have achieved excellence in one of the major art forms who will be receiving honors. BUSINESS

Condemnation Study;

14th Street & Classen Boulevard

ITEM REMOVED FROM THE AGENDA

First reading of new policy E-24; ON-LINE COMPUTER SERVICES, shown on the following page.

< 6

328.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995 M-6 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

4-18-95 OKLAHOMA CITY PUBLIC SCHOOLS

e -24

POLICY:

900 NORTH KLEIN, OKLAHOMA CITY, OK 73106

"Establishing Excellence"

ADOPTED:

REVISED:

ON-LINE COMPUTER SERVICES The Board recognizes the value of on-line computer services and

for personal

the educational potential of these services

puters

presently

within

the

in use

the

The

District.

students,

State

teachers,

and

Superintendent

comstaff

Public

Instruction and the Department of Education have encouraged the

use of such services and have recognized their value in providing

full and complete educational opportunity through the proper utilization of the potential of our computers.

The Board

recognizes that

services

available

and

there

that

are numerous

the

on-line computer

potential

exists

for

inappropriate and/or illegal use. Appropriate

procedures

wilf be

disseminated

all

teachers,

administrators, and students regarding control of, access to, and

guidelines for use of on-line services so that the full educational benefits of these services may be realized, and to ensure that

such use

Oklahoma state law.

compliance

with Board

Policies

and

with

329.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

M-7 BOARD MEMBERS' COMMENTS (Continued)

COMMENTS Mrs. Terri Silver conveyed her appreciation to Mr. Dempsey for his hard work and diligence regarding the 14th and Classen project. She said his efforts benefitted all children in the State of Oklahoma.

Mr. Wayne Dempsey said the Classen School of Advanced Studies presentation of The Little Shop of Horrors was a performance that could compete with any professional performance in the State of Oklahoma. He commended the students for their effort. Mr. Dempsey said the district has top notch performers in every school in the district. CITIZENS 1.

COMMENTS

Cindy Brown, President, OEA-OKC, talked about the OEA Delegate Assembly that briefly met on Saturday. She read the resolution they prepared condemning the bombing.

Mark Dunning, Patron, Bodine Elementary School, presented the Board with a letter of appreciation the school prepared regarding their principal, Mrs. Kaye Hicks. LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, reported further information for the Board at this time.

SUPERINTENDENT ' S

did not

have

LEGAL REPCRT

REPORT

Dr. Betty G. Mason reported that Emerson Alternative School suffered damage as a result of the bomb blast. Dr. Jack Isch, Executive Director, Management Operations, noted that his staff have been working inside the school and on the portables. The clean-up and repairs will be completed by the end of the day tomorrow, and school will resume with all facilities being used. Mrs. Thelma R. Parks requested that the Alternative Middle School matter be placed on an agenda during Executive Session. PERSONNEL MOTION: SECOND:

AND

ENCUMBRANCES

Wayne Dempsey Terri Silver

R. #268 ^APPROVAL OF PEEISCNNEL AND ENCUMBRANCES

MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

330/.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

N-8 PERSONNEL AND ENCUMBRANCES (Continued) DISCUSSION Mrs. Thelma R, Parks had questions and received responses regarding the following encumbrances s

11-9508520 (African American Images) 11-95084930 (Zeno Systems of Oklahoma) 23-9508531 (Chronicle Guidance Public 23-9508532 (Coop's Buttons) 11-9508566 (Phi Delta Kappa) 11-9508709 (Myriad Convention Center 31-9508758 (Mary Poppins Chimney Sweep) 11-9508769 (Debate and Speech Video) 31-9508784, 31-9508785, and 31-9508786 (Fafco, Inc.)

Approval of personnel and encumbrances as listed on the following pages.

Personnel Report

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9508475 through 21-9508813) written during the period 04/01/95 through 04/19/95. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Sectipn 5-122.< The following three digits^ represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Isspe

CERTIFICATE INTERNAL AUDITOR

This is to certify that I have received the attached encumbrance list, P.O. # 9508475 to 9508809, from the Encumbrance Clerk. I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

Edward Romero Internal Auditor

ACAilDate^ .

331.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

M-9 PERSONNEL AND ENCUMBRANCES (Continued) PERSONNEL EMPLOYMENTS

ASSIGNMENT

NAME

EFFECTIVE DATE

SALARY

AHWWL SCHEDULE/STEP/tANE

CERTIFIED:

Burtcher, Ann

Northeast Voc Health Careen

Harris-SiIk,Mindy

Special Educ Svcs 2-20-95 .5 Speech Patholo; ist

03-03 $12,705

Hise, Mark

Columbus 4th Grade Teacher

3-27-95

01-03 $23,405

Renda, Loyda

Rogers Spanish Teacher

3-13-95

01-03 $23,165

Ualker, Nancy

Emerson LD/MH Teacher

3-27-95

03-12 $27,865

Davis,Jr.,GarlarK

Transportation Bus Driver

4-4-95

105-02 $5,303

Davis, Oscar

Transportation Bus Driver

3-28-95

105-02 $5,303

Maxwell, Donna

Transportation Bus Driver

4-4-95

105-02 $5,303

McCurdy, Ronald

Transportation Bus Driver

3-27-95

105-04 $5,500

Washington, Latonya

Transportation Bus Driver

3-29-95

105-02 $5,303

White,II, Norris

Transportation Bus Driver

3-28-95

105-02 $5,303

4-3-95 Teacher

04-03 $25,115

SUPPORT:

PERSONNEL TERMINATIONS

NAME

ASSIGNMENT

EFFECTIVE DATE

DISMISSALS:

Transportation Bus Driver

3-17-95

DeUitt, Liona

Child Nutrition Cafeteria Manager

6-7-95

McKenna, Kathleer

Chapter I Mobi Le Lab Teache

6-7-95

Uren, Finrick

RETIREMENTS:

Peterson, Virgini a Heronville EDK Assistant NJ

6-7-95

SALARY ANNUAL

SaOtH-E/STEP/LAME

Johnson, Ueldon

MEDICAL:

Jones, Simona

MATERNITY:

Houck, Everett

STUDY: 3-1-95

2-20-95

Bodine Head Custodian 3-15-95

UiIson/Creston Hi Is 3-13-95 Pre-school Asst

Stonegate Class Size Asst

RETURN FROM LEAVI OF ABSENCE:

Rivera, Ralph

Transportation Bus Driver

4-4-95

Transportation Bus Driver

Chandler, Cynthie

MEDICAL:

2-14-95

EFFECTIVE

Moon Bilingual Asst

ASSIGNMENT

Alvarez, Rosa

MATERNITY:

LEAVE OF ABSENCE:

NAME SCHEDULE/STEP/LANE

PERSONNEL LEAVES AND OTHER

ASSIGNMENT

EFFECTIVE DATE SCHEDULE/STEP/UU£

SALARY

t: 0 o.

riH-

o 0

o M co

z o

W O Z z n

>0 K

'71TTH

VO U1

z H r

•o

H H z o o

•fl

4 W

s H

(jJ

333.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT:

Bloustine, Amy

Harding Middle School Special Ed Assistant

2-23-95

Briggs, Agatha

Northeast High School Attendance Clerk

3-31-95

Cummings, William

Pupil Transportation Bus Driver

4-4-95

Ford, Frances

Pupil Transportation Bus Driver

3-27-95

Glover, Chris

Polk Elementary School .5 Custodial Worker

3-29-95

Ketcherside, Lori

Child Nutrition Services Kitchen Assistant

3-31-95

Lucas, Henrietta

Master Control Room Data Technician

4-4-95

Murrow, Wilma

Purchasing Department Data Entry Operator II

4-14-95

Pickle, Jennie

Jacksoii Middle School Library Clerk

Ricketts, John

Capitol Hill High* School Bilingual Assistant

3-17-95

Simms II, William

Pupil Transportation Bus Driver

3-27-95

Wilson, Karen

West Nichols Elementary School Kitchen Assistant

3-7-95

11-28-94 (corrected)

/â&#x20AC;¢

334.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

M-12 PURCHASING R. ยง269 APPROVAL OF PURCHASING AND GENERAL BUSINESS

MOTION: SECOND:

AND

GENERAL

BUSINESS

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH G.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Regarding Item D, Mrs. Thelma R. Parks asked if the change order would increase the contract amount. Mr. Shepard said it would. Regarding Item E, Mrs. Parks asked about the rationale for Moon Middle School HVAC being completed by force account. Dr. Jack Isch said the Superintendent had requested that he have his staff submit a sealed bid prior to the opening of sealed bids for HVAC. The bid his staff submitted is approximately $70,000 to $80,000 less than the lowest bid from the contractors. He said Moon was selected for force account work because of the prior work completed in the building and the smaller size of Moon Middle School. Dr. Isch said his staff would contract with outside laborers to do th^ work at Moon, just as other contractors would do.

Mrs. Parks asked if other schools could be done by force account? Dr. Isch said there was a limit on force account jobs because of supervisory personnel on his staff and the number of jobs that could adequately be handle. Mr. Ron Bogle asked for clarification as to why in-district bidding would be involved in bidding against the private sector?

Dr. Betty G. Mason said The Benham Group had suggested that one of the things we should do is insure that using force account labor will save district money. A force account estimate (bid) should be received prior to the bids from contractors for comparison purposes.

Mr. Tom Yeargain said from his experience withi Southeast High School, he thinks this is a great idea. He said that Dr. Mason and Dr. Isch should be congratulated on their efforts to use force account workers.

Regarding Item G, Mrs. Parks asked if the schools are aware of the number of musical instruments they will be receiving. Mr. Belphry Dean, Manager, Purchasing Department, said the schools submitted their requests through Educational Services and Curriculum Departments. After the items have been purchased and received, the orders will be shipped to each of the schools according to their requisition. He said the instruments should be received within the next 30 days. Il Material ilta Education)

Supplementary Department

Math

Material

(Delta

Education):

Curriculum

Approval to purchase supplementary math material for use by the Curriculum Department for training middle and high school math teachers from Delta Education. This purchase, in the amount of $21,508.00, is to be charged to account #523-721-2213-650-195-4400000-075. (Expenditure will be charged to, Math/Science grant.)

i â&#x2013;

335.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

M-13 PURCHASING AND GENERAL BUSINESS (Continued) B.

University Hospital

1994-95 Agreement; Therapy Services)

(Physical/Occupational

Agreement: University Hospit

Confirmation of an agreement for the 1994-95 school year with University Hospital for physical/occupational therapy services for students of the district, for a fee of $50/hr. Services to be provided as needed. Agreement has been reviewed by district legal counsel for form and content.

(ITEMS C THROUGH G RELATE TO BOND ISSUE PROJECTS) C.

Middle School Instructional Computer Network Design; Bell

Southwestern

Approval to purchase instructional computer network design and installation for middle schools from Southwestern Bell who submitted the low quotation (11 mailed - 3 returned). This expenditure, in the total amount of $39,150.00, is to be charged to Bond Fund Account #531-117-2219-740-000-0000-000-OPU. Amount listed is within the budget for the amount allocated for this Bond project. D.

Change Order #2 J. Elementary School

Skaggs

Company,

Inc.;

Nichols

Hills

Approval of Change Order #2 resulting in an additional cost of $13,808.00 for the contract with J.W. Skaggs Company, Inc., for Nichols Hills Elementary School renovation project. (Various adjustments masonry work, floor drains, new doors, etc.) due to recommended alterations in original contract.)

Original contract sum Total additional cost (CO #1) Original sum plus CO #1 Total additional cost (CO #2) Total adjusted contract sum

M.S. Instructions Ccmputer Network Design: S.W. Bell Tel. Co.

Change Order #2: Nichols Hills Elem. School

$ 2,039,240.00 + 2,576.00 $ 2,041,816.00 + 13,808.00 $ 2,055,624.00

Additional total cost of Change Order # 1 and # 2 combination is less than the 10% maximum allowed under the statutes.

Original Bond Issue Estimate Total Revised Estimate (March, 1995) Total Current Estimate Including Change Orders E,

Reject all HVAC Bids;

$ 1,585,000 $ 2,143,240 o ICO $e 2,168,683

Moon Middle School

All bids be rejected for HVAC and related electrical work at Moon Middle School and that work be performed under force account by the District's Maintenance Department. Total expenditure for material and labor, in the estimated amount of $160,000.00, is to be charged to Bond Fund Account #531-105-4700-740-000-0000-000-520.

Original Bond Estimate Adjusted Cost Estimate New Cost Estimate (Difference) Plumbing Supplies;

Reject Moon M.S. HVAC Bids

966,650 $ 639,652 $ 535,631 $ $ (-104,021)

For Use At Various Schools

Purchase of plumbing supplies (pipe, couplings, adapters, concrete, water meter boxes, etc.) for use at various schools for force account bond projects from Ferguson Enterprises who submitted the low quotation on specifications and/or general conditions (12 mailed - 5 returned). This purchase, in the amount of $13,355.28, is to be charged to Bond Fund Account #531-107-4600-610-000-0000000-000.

Plumbing Supplies

336,

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

N-14 PURCHASING AND GENERAL BUSINESS (Continued) Musical Instruments

Musical Instruments;

For Use At Various Schools

Approval to purchase musical instruments (Quotations 8300, 8312 and 8315) for use at the schools listed below from the following companies (9 mailed - 7 returned) who submitted the low quotations on specifications and/or general conditions; Adams Arthur Belle Isle Britton Columbus Coolidge

Creston Hills Dewey Edgemere Eugene Field Hayes Heronville Hillcrest

Larsen Music Company Del City Music Sherman Clay Norman Music Center Jensen Music Store Oklahoma Strings Wenger Corporation Jenkins Music! Company TOTAL

John Marshall Johnson North Highland Star West Nichols Hills Western Village Westwood Webster $

11,859.00 140,479.32 5,650.00 63,614.30 31,203.00 8,692.86 1,501.75 2,823.00 $ 265,823.23

These purchases are to be charged to Bond Fund Account #531-118lOOO-OOO-OOO-OOOO-OOO-OPU. Bond Issue allowance for listed schools (Proposition 2) is $345,000. ($15,000 for Elementary Schools; $30,000 for Secondary Schools.) All schools are within allowance.

337.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

H-15

CERTIFICATION STATEMENTS

TO;

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change order #2 fft&ulting in an additional cost of Sl3.808,00 for the sohtr&ot with J-jy, Skagga Company, Inc., for NichoXs Hille_Elementary School reno-vation _project in the Board of Education Meeting agenda of AbT-il -24, 1995 is proper in all rospecte and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Mr. Charlee Allen

(Date)

TO; I

BOARD OF EDUCATION hereby

certify

the

beet

knowledge

that

the

recommendation for expenditure of Bond fundus for HVAC and related electrical work, at Moon Middle School performed under force acCQtfht

by the District*a Department in the _ _ __ . _ Maintenance __ â&#x20AC;&#x201D; W W C*Board W X. of AifW VtEducation V-> C* V A. W11 Meeting agenda of April 24. 1995 Is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Mr, Charles Allen

- 20 -

(Date)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for plumbing supplies (Pipe._cQ-UPllngs, Adapters-,, concrete, water_-meter bo_xe3. etc_ for use at various schO-Qls_from Ferguson E^nterprisea in the Board of Education Meeting agenda of April 24, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Date)

338.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

M-16

CERTIFICATION STATEMENTS

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of musical instruments fQuotations 83QQ, 8312 and..83l5-V fo_r use ^t th-S aabPoJiS in the Board of Education Meetind'agenda of April 24, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this ^strict in the October 121 1993, Bond Election.

Dr, ^uy Sconzo

(Date)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of instructional computer network design and installation for middle schools from Southwestern Bell in the Board of Education Meeting agenda of April 24, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

V -2 0 - f 3' (Date)

339.

MINUTES OF THE REGULAR MEETING OF APRIL 24, 1995

M-n

=U-

UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE) CITIZENS

COMMENTS

(NONE) BOARD

MEMBERS'

COMMENTS

(NONE) ADJOURNMENT There being no further business, the meeting adjourned at 8:12 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Tom Yeargain. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the 1995.

Board

Education

this

__j_

day

)

I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. / 5“r" day witness my hand and seal of this School District this « of ________, 1995.

Clerk, Oklahoma City Board of Education

(SEAL)

R. #270 ADJOURNMHiJT 8:12 P.M.

340.

MINUTES OF THE REGULAR MEETING OF MAY 1,

1995

M-1

THE

BOARD OF

EDUCATION OF OKLAHOMA,

OKLAHOMA COUNTY,

INDEPENDENT

SCHOOL DISTRICT NUMBER 89

MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MAY 1,

1995, AT 7:00P.M.

PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT;

None

President Vice President Member Member Member Member Member

T O

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. The Northwest Classen High School Army JROTC, under the direction of Lt. Col. Paul Green, presented the colors. Mr. Frank Kellert gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present. INTRODUCTION Mr. Ron Bogle Committee.

introduced

MINUTES

O F

VISITORS

Mr.' Jeff

Simpsen,

Chair,

Bond

MEETING (S)

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF THE MINUTES OF THE REGULAR MEETING, MARCH CONTINUED TO MARCH 15, 1995; THE REGULAR MEETING, APRIL 10, SPECIAL MEETING, APRIL 17, 1995; THE REGULAR MEETING, APRIL THE SPECIAL MEETING, APRIL 21, 1995; AND THE REGULAR MEETING, 1995. ROLL CALL

Oversight

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

13, 1995; 1995; THE 17, 1995; APRIL 24,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

The Regular Meeting of April 24, 1995, Mrs. Thelma R. Parks said during the Superintendent's Report, Page M-7, her statement at that meeting was to request placing?; the McGlory matter on an upcoming agenda under Executive Session.

R. #271 APPROVAL OF MARCH, 1995 MINUTES AS AMENDED

341.

MINUTES OF THE REGULAR MEETING OF MAY 1,

1995

M-2 BOARD

M E M B E R S'

BUSINESS/COMMENTS

RECOGNITIONS REGOGNITIOqS

Recognition of Mrs. Terri Silver and Mrs. Thelma R. Parks for achieving Level 2 membership in the Oklahoma State School Boards Academy. Special presentation by Dr. Bob Mooneyham, Executive Director of OSSBA. Recognition of Mrs. Thelma R. Parks for being elected as the Regional Vice President of the Western Region Black Caucus of NSBA (9 states) for a two year term. Recognition of the following students who placed in the Oklahoma City Republican Women's Club Essay Contest:

Alex Brammer, Jackson Middle School, 1st Place Byron Parker, Jackson Middle School, 2nd Place Shante' Fenner, Jackson Middle School, 3rd Place Dana Dayton, Teacher, Jackson Middle School Recognition of the following teachers who placed in the Cox Cable Clever Cable Contest:

Judith Chalmers, Coolidge Elementary School, 1st Place Linda Pelton, Sequoyah Elementary School, 3rd Place (Tie) Terrace Albert, Bodine Elementary School, 3rd Place (Tie) Special Presentation to be made by Ms. Coordinator for Cox Cable.

Susan

Hermes,

Education

Recognition of the following Educators from the Special Education Department who were honored at the Oklahoma City Council for Exceptional Children (Wayne Jeans Chapter) during a recent awards banquet: Jan First, Educator of the Year Ron King, Special Educator of the Year Steve Elkins, Regular Education Teacher of the Year Dr. Terry Spigner, Director, Special Education Recognition of the John Marshall High School Boys Basketball Team for reaching the State Finals in Class 4A:

Willie Grissom Chris Warwick Emilie Schriewer Joe Adkins Tamar McClemore Lakisha Thorton Phillip Johnson

Sean Love Demond Coleman Rayanna Prince Tony Heard David Allen Jimmy Lawson

Robert Traylor Carlos Watson Herb Williams Reggie Tate Michael Cooper DeAngelo McDaniel

Tommy Griffin, Head Coach Maurice Daniels, 1st Asst, coach, Alan Lumpkins, JV Coach Mike Prandy, Freshman Coach Recognition of the Star Spencer High School Girls Basketball Team for reaching the State Finals in Class 4A:

Elliot Meadows Mims Mitchell

Cynthis Johnston Kela Williams Natasha Braxton

Janith Johnson, Head Coach

Angel Meadows Dena Anderson Michelle Brown

Eric Taylor, Asst. Coach

342.

MINUTES OF THE REGULAR MEETING OF MAY 1,

1995

M-3 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) 8.

Recognition of the following students from Classen School of Advanced Studies for being this year's winning team from Oklahoma City in the National Academic League;

Nathan Anderson Dennis Hackney Kevin Bogle Casey Eshbaugh Kristina Kirkland David Murray Blair Elliott

Sean Murray Joshua Wren Chris Chaffin Julia Anderson Sharmistha Mohapatra Dirk Neitzle

John Simpson Amanda Eshbaugh Cristina Bewley Michael Manaugh Carla Reid Richard Tipton Pamela Hoppers, Coach

Recognition of Chad Luby, John Marshall High School for being awarded a $15,000 scholarship from the OPEN DOOR STUDENT EXCHANGE Program to be used for spending a year in Germany to study the German language and to work in a German business. Ms. Nancy Barnum, School

10.

the

German

teacher

John Marshall

High

Recognition of Rocky Hollingsworth, U.S. Grant High School senior, for being named the ACE Award Winner, and Lambert Cabalas, Douglass High School student and Athony Meazell, Northwest Classen High School student, for being honored at the Youth of the Year Annual Award Banquet, sponsored by the Exchange Club of Oklahoma City.

Mr. Darrel Shepard, Executive Director, Board Related Services, noted that the Board of Education was honored April 27 at the 1995 State Superintendent Awards for Arts Excellence for their work in promoting arts education. BUSINESS Board Policy F-05;

SELECTION OF ARCHITECT/ENGINEER

Approval of recommended revisions of Board Policy F-05: SELECTION OF ARCHITECT/ENGINEER, as shown on the following pages. (Brought forward from the Board Mee'ting of April 10, 1995.)

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE TO POSTPONE BOARD POLICY F-05: SELECTION OF ARCHITECT/ENGINEER, UNTIL THE BOARD MEETING OF MAY 8, 1995. STAFF IS TO PROVIDE THE BOARD WITH CLEAR, CONCISE INFORMATION REGARDING THE DETERMINATION OF PROJECT COSTS.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain. Mr.

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mr. Wayne Dempsey said during the discussion at the April 10 Board meeting, staff was asked to provide the Board with information as to how a determination would be made to determine the cost of projects. He said staff had not provided that information to the Board.

R. #272 POSTPO®: BOARD PGa[.ieY F-05 FC« FURTHER INEWMATK

< ^7

43.

MINUTES OF THE REGULAR MEETING OF MAY 1,

1995

H-4 BOARD MEMBERS' COMMENTS

Mr. Frank Kellert commented on the Open House held at John Marshall High School last Sunday and noted that the building looks good. Mr. Keilert requested an agenda item be placed on the May 8 agenda regarding the gift of $100,000 by the family of Foster Herrington, former athletic director and track coach at John Marshall. The gift is to be used for the restoration of the athletic track facility at that school. He said Mrs. Herrington would like a response from the Board of their intent to pursue this endeavor. Mrs. Thelma R. Parks commented on her attendance at the funeral of Mr. Donald E. Burns, husband of Barbara Burns, Chapter 1. Mr. Burns was a victim of the bombing of the Murrah Federal Building. She said the service emphasized Mr. Burns integrity and his accomplishments with students. Mrs. Parks said Langston University Alumni Association recently held its annual scholarship banquet at MetroTech. Thirty three scholarships of $500 or more were awarded to students in metro Oklahoma City. A majority of the scholarships were received by district students from John Marshall, Capitol Hill, Douglass, Star Spencer, Northeast, and Northwest Classen High Schools. She also talked about a program at Douglass High School last Wednesday, which featured the Reverend Jessie Jackson as a speaker in the city-wide healing process for families and friends who lost loved ones in the bombing. His message was very clear; violence is not the answer in solving societal problems. Reverend Jackson offered a solution of love, compassion, and the avoidance of stereotyping. She suggested when a speaker of Reverend Jackson's caliber speaks at a district school, students from surrounding schools should be invited to attend. CITIZENS' COMMENTS

LEGAL REPCRT

CITIZEN S'

COMMENTS

Cindy Brown, President, OEA-OKC, spoke about the NEA tree planting ceremony in remembrance of the bombing and the OEA mission statement.

Liz Mayes, parent. Northeast High School, talked in favor of block scheduling for high schools as long as guidelines are followed. She suggested that critical elements for success in block scheduling should be shared with each high school administrator and inservicing provided for teachers.

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, said the Board had received confidential information regarding the demands of the Oklahoma Disability Law Center and a pending civil rights case. He said the annual report from the Legal Department will be forthcoming. SUPERINTENDENT

INSTRUCTiaiAL PROGRAM AT

JEFFIJRSCN

MIDDLE SaWL

REPORT

REPORT ON INSTRUCTIONAL PROGRlkM AT JEFFERSON MIDDLE SCHOOL

Dr. Troy Vincent, Director, Middle Schools, introduced Mr. Raul Font, Principal, Jefferson Middle School, who outlined the school's achievements during this school year.

Efforts were put forth to develop student academics by establishing a solid subject area foundation; leadership by students accepting challenges set forth in extra-curricular activities and school sponsored groups; student social growth by assisting students in acknowledging, respecting, and bonding with peers, school staff, parents, and community; and student health by striving for health related behavior for both body and mind with less emphasis on winning. Academic achievement was increased by identifying and placing students in enhancement programs. Teachers, counselors, and parents also agreed upon including the identified students in a peer coaching program.

344.

MINUTES OF THE REGULAR MEETING OF MAY 1,

1995

SUPERINTENDENT'S REPORT (Continued)

INSTRUCTICNAL PROGRAM AT JEFFERSaS MIDDLE SCHOOL

A Saturday Academy was established for identified students. In addition to regular curricular, classes are offered in reading, business key-board, computer literacy, three foreign language classes with an introduction to foreign language for 6th grade students, technical education program, speech, drama, newspaper, and debate. Disability students interact with regular students in academics, elective classes, and social extra-curricular activities. Jefferson was chosen as the only city middle school to participate in a State funded grant with a focus in main-streaming special education students.

Students qualifying for during the school year.

the honor

roll

increased

every quarter

Components of Operation Vanguard were implemented. Written and verbal communication between parents significantly increased. Mr. Font closed television about Aaron, Jefferson White House this

and

staff was

his presentation by showing a video from Channel 9 the April 19th bombing which features a poem by Angel Middle School student. The video is to be sent to the week.

COMMENTS Dr. Betty G. Mason thanked the Jefferson Middle School their attendance and support of Mr. Font.

"family"

for

Dr. Mason said the magnet school application would be filed May 12, 1995 with the U. S. Department of Education. She said Dr. Guy Sconzo, Assistant Superintendent, Educational Services, will present a formal presentation to the Board at its meeting of May 8. Dr. Mason said the district has had 63 counselors from various cities and states working with district students and giving support to staff counselors in response to the recent bombing. Two additional counseling groups can be called upon, if needed. She said staff responded to the bombing crisis in a very professional and caring manner during the past 12 days. Dr. Mason said she was very proud of their nurturing support to students and each other. The professionals advised that affects will continue for quite some time as people move from initial shock to the reality of the bombing.

PERSONNEL

AND

PAYROLL

Terri Silver Wayne Dempsey

MOTION: SECOND:

R. #273 APPROVAL OF PERSONNEL AND PAYROLL

MOVE FOR APPROVAL OF PERSONNEL AND PAYROLL AS LISTED,

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

345.

MINUTES OF THE REGULAR MEETING OF MAY 1,

1995

M-6 PERSONNEL AND PAYROLL (Continued) 1.

Personnel and Payroll

Approval Payroll.

the

following

items

(la,

Ib,^

Personnel

and

Ratification of March, 1995, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1994-95 General Fund Salary 1994-95 Building Fund Salary 1994-95 Bond Issue Salary 1994-95 Federal Funds Salary 1994-95 Child Nutrition Service Fund Salary

Ic)

Issue 1994-95 purchase payroll for May, 1995. P.O. NO.

9520051

9520052 9520053 9520054 9520055

FUND GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND 94 SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND

orders

$ $ $ $ $

encumber

8,973,210.86 222,057.72 209,945.91 797,128.87 415,614.85

the

following AMOUNT

OCAS CODE

5-11-000-5300-100

$ 9,500,000.00

5-21-000-5300-100

300,000.00

5-31-000-5300-100

300,000.00

5-23-000-5300-100

900,000.00

5-22-000-5300-100 SALARY

500,000.00

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation,' including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations provided as "information only" in the Personnel Report.

are

4-6-95

4-10-95

Taft Soc Studies Teache r

Westwood Physical Ed Teachi r

Madison, Randolph

Weaver, Larry

4-13-95

4-10-95

Hoover Custodial Worker

Transportation Bus Driver

Vaughn, Don

Capitol Hill Elem 4-12-95 .75 Custodial Wor er

Oaks, Lakisha

Triplett, Eugene

Lafayette 4-11-95 .75 Custodial Wor er

Miner, Carlton

4-17-95

158-01 $8,333

Belle Isle 4-11-95 .75 Custodial Wor er

Johnson, Ricky

Transportation Bus Driver

158-01 $8,333

4-4-95

Transportation Bus Driver

Irving, Russell

Romero, Gabriel

158-01 $8,333

4-17-95

Jackson .5 Custodial Worki r

Briscoe, Jr Charles

105-02 $5,303

160-01 $10,302

105-02 $5,303

158-01 $5,556

4-19-95

Athletics Dept Stadium Foreman

163-05 $11,889

01-03 $23,405

01-03 $24,180

01-03 $23,165

ANNUAL SCHEDULE/STEP/LANE

NAME

PERSONNEL EMPLOYMENTS

SALARY

Bodine, Lelyn

SUPPORT:

4-10-95

EFFECTIVE DATE

Taft ISS Teacher

ASSIGNMENT

Joubert, Larry

CERTIFIED:

NAME

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

salary

C (D O.

H-

o o 0 r*

n r g o >0 K §

•0 n W O

••J

JJIL

KO VO U1

•fl

5 n

•*1

4 n 0) o

s H

Horace Hann 5th Grade Teacher

Alt Ed Facility Financial Secrete y

Kaiser 2nd Grade Teacher

Eugene Field EH/LD Teacher

Cousins, MeIva

Dunbar, Betty

Sailer, Allina

ASSIGNMENT

Borland, Mary

RETIREMENTS:

NAME

6-6-95

6-16-95

6-6-95

DATE

EFFECTIVE ANNUAL ^SCHEDOLE/STEP/LAME

SALARY NAME

PERSONNEL TERMINATIONS ASSIGNMENT EFFECTIVE DATE ANNUAL

SCHEDULE/STEP/LANE

SALARY

t: (D

irriT

KO KO Ul

M H S O o

ยง ยฃ90

H S n

o o 0

(+ H-

&s G n 0) o

nj K ยง

o Si n t*

Tco

348.

MINUTES OF THE REGULAR MEETING OF MAY

1995

M-9 PERSONNEL AND PAYROLL (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE:

Glencross, Carl

Service Center Operations Administrative Supervisor of Facility Maintenance

4-24-95

Anders, Susan

Rockwood Elementary School Primary Teacher

4-4-95

Fielder, Christy

Rockwood Elementary School Third Grade Teacher

6-2-95

Jabbour, Tracia

Wheeler Elementary School Second Grade Teacher

6-6-95

Kephart, Anne

Special Education Services Speech-Language Pathologist

6-6-95

McCollum, Jean

Eisenhower Elementary School Third Grade Teacher

6-7-95

Whitehead, Kelli

Health Services School Nurse

6-6-95

Belt, Steve

Pupil Transportation Bus Driver

3-31-95

DeMarino, Annie

Asian American Student Services Bilingual Assistant

4-21-95

Edwards, Pollyann

Pupil Transportation Bus Driver

4-14-95

Gayski, Darrell

Pupil Transportation Bus Driver

4-7-95

Herndon, Larry

Dunbar Elementary School .5 Custodian

6-6-95

Lewis, Tiffany

Johnson Elementary School Principal's Secretary

5-5-95

McGuffin, Mary

Even Start Administrative Secretary

4-14-95

CERTIFIED;

SUPPORT:

349.

MINUTES OF THE REGULAR MEETING OF MAY 1,

1995

Mr 10" PERSONNEL AND PAYROLL (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME SUPPORT

SITE/ASSIGNMENT

EFFECTIVE DATE

(continued);

Robinson, Lloyd

Pupil Transportation Bus Driver

4-13-95

Tunley, Jr., Joseph

Custodial Services Relief Custodian

4-14-95

Wafford, Delois

Child Nutrition Services Kitchen Assistant

6-6-95

Weaver, Billy

Hoover Middle School Custodial Worker

4-28-95

350.

MINUTES OF THE REGULAR MEETING OF MAY 1,

1995

â&#x20AC;&#x201D;u

M-li:

PURCHASING

GENERAL

AND

BUSINESS

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS AS LISTED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

R. #274 APPROVTkL OF PURCHASING AND GENERAL BUSINESS

aye aye aye

MOTION CARRIED 7-0. A.

1995-96: Materials

Elementary

Social

Studies

Texts

and

Supplem

Adoption of Elementary Social Studies Texts and Supplementary Materials for 1995-96 as approved by Elementary Social Studies Textbook Committee. People in Time and Place, Silver Burdett Kindergarten Place Package Primary Place, Pkg. 1, Grade 1 Primary Place, Pkg. 2, Grade 2 Workbooks, Grades 1 through 5 B.

1995-96: Materials

Middle School

Social

Studies

Texts

$290.00 499.00 499.00

and

Supplementary

Adoption of Middle School Social Studies Texts and Supplementary Materials for 1995-96 as approved by the Middle School Social Studies Textbook Committee. Sixth Grade Geography: World Cultures; A Global Mosaic, Prentice

36.00

Seventh Grade Geography; World Geography, Boehm, Glencoe

39.99

Eighth Grade United States History: America; The People & The Dream; Vol. 1; The Early Years, Beginnings to 1877, Devine, Scott

36.65

Accelerated: The American Nation, Davidson, Prentice

41.47

High

School

Social

Studies

Texts

Middle School Social Studies Text and Supplementary Material

$ 39.97

Seventh Grade Civics; American Civics; HartTley & Vincent, HRW/HBJ

1995-96; Materials

Elanentary Social Studies Text and Sugplementary Material

and

Supplementary

Adoption of High School Social Studies Texts and Supplementary Materials or 1995-96 as approved by the High School Social Studies Textbook Committee. Ninth Grade: Economics; Economics: Today and Tomorrow, Miller, Glencoe World Geography World Geography; A Global Perspective, Baerwald/ Fraser, Prentice

$ 41.49 41.47

Tenth Grade; Pre AP World History Patterns of Civilization, Beers, Prentice

41.47

World History; Perspectives on the Past, Krieger, Neill, Jantzen, Heath

41.95

High School Social Studies Text and Supplementary Material

3512

MINUTES OF THE REGULAR MEETING OF MAY

1995

M-12 PURCHASING AND GENERAL BUSINESS (Continued)

Eleventh Grade: United States History American Voices: 1865 to Present, Berkin,

Scott

37.95

Oklahoma History The Story of Oklahoma, Baird & Goble, Univ OK

24.95

Government Magruder's American Government, McClenaghan, Prentice

41.47

Survey of Law Street Law: A Course in Practical Law, Arbetman, West

28.96

Psychology

Psychology and You,

5/E,

2/E, McMahon, West

35.96

Sociology

Sociology: The Study of Human Relationships, 5/E, Thomas, HRW/HBJ UNFINISHED

POSTPCNE SOOTH

38.40

BUSINESS

South Oklahoma City Bus Parking Facility

Review and consideration of options for the South Oklahoma City Bus Parking Facility presently located at Capitol Hill High School. (Brought forward from the Board of Education meeting of March 17, 1995)

BOS PARKING

FACILITY UNTIL MAY 8, 1995 MEETING

Citizensâ&#x20AC;&#x2122; Comments

John Thompson, transportation driver. South Oklahoma City, talked in favor of keeping the South side bus facility.

DISCUSSION

Mr. Ron Bogle requested that the South Oklahoma City Bus Parking Facility be pulled from the agenda until the May 8 Board meeting. Staff will use the additional week to identify a new South Oklahoma City location. Mr. Bogle said the bus location must be moved due to the dramatic deterioration of the parking lot at Capitol Hill High School. After studies were completed, it was determined that this parking facility was not appropriately designed to accommodate heavy bus traffic. Continued use of the parking lot would result in having to resurface the entire area. Mr. Tom Yeargain asked if the item would definitely be brought back on May 8?

According to discussions. Dr. Mason said the item will be brought back to the Board next week. Mr. Yeargain said the parking lot for TransCon is now vacant and there is also vacant property available at the Valley Brook site. He suggested that staff look into both of these possible sites.

NEW

BUSINESS

(NONE)

CITIZENS' (NONE)

COMMENTS

352.

MINUTES OF THE REGULAR MEETING OF MAY 1,

1995

H-13 BOARD

MEMBER S'

COMMENTS

Mrs. Thelma R. Parks commended Betty Moser for thorough transcriptions of comments and Board actions; Cindy Brown, OEA for her positive attitude when speaking before the Board; Mr. Ron Walker, Equity Officer, for serving Langston University Alumni Association as President; and Dr. Linda Toure for serving as chair of the Langston University Alumni Association scholarship committee. Mrs. Parks also acknowledged Representative Opio Toure as being in the audience.

EXECUTIVE

SESSION

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

#275

APPROVAL FOR

EXECUTIVE SESSION

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM (A) CONFIDENTIAL COMMUNICATION BETWEEN THE BOARD AND ITS ATTORNEY CONCERNING A POSSIBLE CLAIM OR ACTION PERTAINING TO THE EMCS/DDC BID PROCESS.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. R E T U R N

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board went into Executive Session at 8:40 p.m. OPEN

â&#x2013;

S E S S I O N

R. #276 RETURN TO OPEN SESSION 9:17 P.M.

Wayne Dempsey Michael Carter

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. IN

OPEN

8:40 P.M.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board returned to Open Session at ..9/17' p.m.

SESSION

MR. RON BOGLE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM (A) CONFIDENTIAL COMMUNICATION BETWEEN THE BOARD AND ITS ATTORNEY CONCERNING A POSSIBLE CLAIM OR ACTION PERTAINING TO THE EMCS/DDC BID PROCESS.

NO ACTION TAKEN ON ITEM (A) EMCS/DDC BID

PROCESS

n 353.

MINUTES OF THE REGULAR MEETING OF MAY 1,

1995

M-14 R. ITHl ADJOORNMiaJT 9:17 P.M.

ADJOURNMENT

There being no further business, the meeting adjourned at 9:17 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Frank Kellert. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting,

excluding the Executive

inute Clerk

Mi:

|es

approved by the ______ , 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. (Witness my hand and seal of this School District this of <JV1^ , 1995.

_____ day

Clerk, Oklahoma City Board of Education

(SEJkL)

354.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 K-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MAY 8,

1995, AT 7:00 P.M. PRESENT!

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT; Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

ORDER

CALL TO CÂ«DER

Mr. Ron Bogle called the meeting to order. Mr. Frank Kellert gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present. INTRODUCTION

VISITORS

Mr. Frank Kellert acknowledged Mrs. Evelyn Harrington, who is making a donation to the district in memory of her late husband, Mr. Foster Harrington, former coach at John Marshall High School.

BOARD

MEMBERS'

BUSINESS/COMMENTS

RECOGNITIONS

Recognition of Classen School of Advanced Studies for finishing 1st in the County in the "Oklahoma Mathematics League Competition." Coach; Joyce Henderson, Principal

Recognition of Michael Marion, Classen School of Advanced Studies, for placing 2nd in the 8th Grade Level in the Oklahoma Mathematics League Competition.

Recognition of Amber Bailey, Northeast High School student, for being selected a recipient of the 1995 Robert C. Byrd Scholarship in the amount of $1,500.00

Recognition of Tasha McKee, Northeast High School student, for being named a $1,500 State Silver Award winner in the Trade & Technical Studies category of the Discover Card Tribute Award program for Oklahoma.

RECOGNITIONS

355.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

H-2 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Recognition of the following students who have received $500 scholarships from the Oklahoma City Chapter of the Langston University National Alumni Association.

Angela Timberlake, Star Spencer High School Sabrina Williams, Star Spencer High School Stephanie Barnett, Star Spencer High School Ayesha Thornton, John Marshall High School Adolph Weary, John Marshall High School Nikishi Chandler, John Marshall High School Caxmella Davis, John Marshall High School Earlene Morrow, Northeast High School Kashondra Young, Northeast High School Johnette Garris, Northeast High School Alonya Smith, Northeast High School Tonisha Pollard, Northeast High School Sharri Peteet, Douglass High School Clarence Britt, Douglass High School

Recognition of the following participants in the Hotline Math Program conducted by the Oklahoma City Public Schools and Cox Cable; Cox Cable Kathee Cooper David Duke Susan Hexmes

Mary Beth Sloan Randy Williams

Oklahoma City Public Schools Staff Sherryll Braggio, Classen School of Advanced Studies Joyce Buratti, Hoover Middle School Bernadette Cay, Eisenhower Elementary School Rochelle Converse, Dewey Elementary School Joyce Henderson, Classen School of Advanced Studies Nora Hurley, Polk Elementary School Marvin Lee, Heronville Elementary School Sherry Read, Emerson Alternative Education Katherine Robinson, King Elementary School Shirley Schlagel, Star Spencer High School David Soliday, Shidler Elementary School Betty Wright, Bodine Elementary School

Recognition of Marcia Brueggen, Linwood Elementary School Principal, for completing the 1994-95 CCOSA Advanced Competencies for Principals Training, sponsored by the Cooperative Council for Oklahoma School Administrators.

Recognition of Lee Roland, Kaiser Elementary School Principal, and Bernadette Cay, Assistant Principal, for graduating from the Oklahoma Principals' Academy.

BUSINESS

Gift of $100,000 in Memory of Foster Harrington; High School

John Marshall

Acknowledgement of the proposal of a gift from Evelyn Harrington in the amount of $100,000 for refurbishment of the track & field at John Marshall High School in memory of long time track coach and athletic director, Foster Harrington, and a commitment to raise up to $74,000 to cover the balance of the cost of the project.

366.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 H-3

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Frank Kellert Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 1 AS LISTED. ALSO THAT MR. FOSTER HARRINGTON'S NAME BE APPROPRIATELY USED IN THE TITLE OF THE TRACK AND IN ANY SIGNAGE THAT MIGHT IDENTIFY THE TRACK AT JOHN MARSHALL SCHOOL. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mrs. Thelma R. Parks said she was delighted that Mrs. Harrington was making the contribution for the John Marshall track. She had questions regarding the memorandum directing staff to come up with activities for raising the district's portion of $74,000 for the project. For clarification, she asked if the fund raising would be accomplished by staff soliciting donations, activities to raise funds, or if the fund raising would be a community project?

Dr. Betty G. Mason said staff will work with the alumni association and the PTA association of John Marshall High School. They will help develop a list and letters will be sent to people who have been supportive over the years asking for contributions. She said this type of solicitation usually gives good results.

Mrs. Parks said her only concern was that the district might be making a monetary commitment. The district is already committed to host the Council of Great City Schools annual conference in September. She said if the money was coming from the community by solicitations, she was delighted that Mrs. Harrington is making the donation for the track.

Dr. Mason said the commitment is not from the district's budget for $74,000. Mr. Ron Bogle asked if any of the funds from the $100,000 would be expended prior to completely raising the additional $74,000.

Dr. Mason said it is her understanding that the funds will not be used, or even deposited until such time as the matching dollars have been raised. She said she had spoken with the Oklahoma City Public School Foundation and the monies will not come to the district, but will be directed to the Foundation for disbursement. Mr. Bogle asked if there was raising the $74,000?

a maximum length of time allowed for

Dr. Mason said a time limit had not been discussed. Dr. Vern Moore, Assistant Superintendent, Special Services Programs Division, said it was their intent to make sure all of the funds were raised and the track completed in time for the 1995-96 track season.

Mr. Tom Yeargain asked if the Oklahoma City Public School Foundation could be used to help with the contributions.

R. #278 ACCEPTANCE OF $100,000 GIFT TO J. MARSHALL HIGH SCHOOL IN MEMCRY OF POSTER HAREtENGTCN AND TO USE THE HARRINGTCN NAME PCR TEJE TEIACK AND SINAGE

357.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

M-4 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Dr. Mason said the Oklahoma City Public School Foundation will only hold and disburse the funds, but will not enter into the fund raising activities.

Mr. Yeargain said his intent was to ask if the district could use the various companies involved with the Foundation in helping to raise the funds. Dr. Mason said those companies might be some of the contacts used.

Mr. Frank Kellert made a friendly amendment to his original motion and suggested that Mr. Foster Harrington's name be appropriately used in the title of the track and for any signage that might identify the track at John Marshall High School.

Mrs. Parks asked if the track would be accessible patrons and students.

all district

Dr. Mason said that it would.

1995-96 Budgets; Counsel

Board Related Services and Office of General

Proposed Board Related Services and Office of General Counsel budgets for 1995-96 to be integrated into district budget (Provided for review in compliance with Board Policy B-44; BOARD RELATED SERVICES.)

Board Policy F-05;

Selection of Architect/Enqineer

Approval of recommended revisions to Board Policy F-05; SELECTION OF ARCHITECT/ENGINEER, as shown on the following pages. (First reading at the Board of Education meeting of April 24, 1995.) R. ^219 APPROVAL BOARD POLICY F-05: SELECTION OF TtfiCHITECT/ ENGINEER

MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF BOARD POLICY F-05: AS AMENDED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

SELECTION OF ARCHITECT/ENGINEER

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0.

Board Policy E-24;

ON-LINE COMPUTER SERVICES

Approval of recommended revisions to Board Policy E-24; ON-LINE COMPUTER SERVICES, as shown on the following pages. (First reading at the Board of Education meeting of April 10, 1995.)

358. MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 H-5

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF BOARD POLICY E-24: ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

ON-LINE COMPUTER SERVICES.

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mrs. Parks asked for a brief outline of how far reaching the on-line service will be.

Dr. George Kimball, Director, Planning, Research, and Information Services Division, said the amount of dial-up service and access is limited at this time. The intent was to cover contingencies with Board Policy and Regulation prior to allowing wide spread access to the online service. The plan is to use the State's proposed network (One Net) which is basically a local phone call for the district without further expense other than providing computers and equipment. The district will install as much security as possible for the internet or other wide spread networks. There is always the potential for an individual to do an inappropriate act. The purpose of the Regulation that accompanies the Board Policy is to outline the consequences of inappropriate actions. Mrs. Parks asked if the service would have the capability of hooking up with state universities.

Dr. Kimball said almost all university libraries will be on the internet platform. The 25 to 30 computers in each school will be able to access the internet simultaneously during the day for instructional purposes.

Mrs. Parks said she attended a meeting this morning where this was discussed and school districts were urged to provide this type of service for their students.

Dr. Kimball said even with the large school districts, there are not many districts who have an inclusive board policy. He said many of the districts are looking to 1-89 and will mimic our Board policy and regulation.

R. #280 APPROVAL OF BOAR POLICY E-24: OJ-LINE COMPUTER SERVICES

6 359.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

3-10-95 OKLAJiOMA CITY PUBLIC SCHOOLS

PQUC^z

F-05

ADOPTED;

12-17-79 REVTSRD-

900 NORTH KLEIN. OKIAHOMA CITY, OK 7.3106

"Establishing Excellence"

SELECTION OF ARCHITECT/ENGINEER It is the policy of the Board to select a number of qualified

architects

building

and/or and/or

engineers renovation

assigned

projects

various

district.

the

for

major

selecting the firms the following criteria will be considered: ■

Training and experience, including that of partners and

associates, either with the district or elsewhere;

Planning ability and promptness;

Specification

writing,

accuracy,

and

sufficiency

detail;

Design, appearance, and utility;

Effectiveness of job inspection;

6. ’

Relation with contractors;

Experience with government agencies;

Current volume of work;

Quality of consultants;

10.

Recent school building projects; and

11.

Staff of the firm.

Fees shall be set by consultation with the selected firm.

From

time

the

Board

also

employs

the

services

qualified architects and/or engineers for other lesser building

and/or

renovation

projects

and

studies.

Lesser

defined as those which cost $500,000.00 or less.

projects

are

These projects, 1 of 2

360.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

=M-7 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

as identified by the superintendent,

shall have firms chosen by

the staff after solicitation of interest being sent to a selected

group of firms with expertise in the area of the project task.

The

solicitation of interest will

structure.

also

request

a proposed

fee

Firms chosen by the staff will be recommended to the

Board for approval.

2 of 2 (F-05)

361,

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

ON-LINE COMPUTER SERVICES The Board recognizes the value of on-line computer services and

the

educational

puters

presently

within

the

potential

use

the

by The

District.

these

services

students,

State

for

personal

teachers,

Superintendent

and of

com-

staff Public

Instruction and the Department of Education have encouraged the use of such services and have recognized their value in providing full and complete educational opportunity through the proper uti-

lization of the potential of our computers. The

Board

services

recognizes

that

there

available

and

that

are numerous the

on-line

potential

computer

exists

for

inappropriate and/or illegal use. Appropriate

procedures

will

disseminated

all

teachers,

administrators, and students regarding control of, access to, and

guidelines for use of on-line services so that the full educational benefits of these services may be realized, and to ensure

that

such use

Oklahoma state law.

compliance

with

Board

Policies

and

with

â&#x20AC;&#x2DC;"i

362.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 =M-9

BOARD MEMBERS' COMMENTS

Mr. Ron Bogle said the Board has spent a lot of time over the last several years discussing violence in the schools and the different faces of that violence. He said most onerous and troubling are times the Board discussed children who bring guns to school, and the heroic measures the district has had to take to try and limit that terrible intrusion in the lives of children. Concealed weapons in public schools have caused long debates about security, scanners, searches in schools, and the consequences when children are caught with guns in schools. He said this has been an issue that has been a concern of all Board members. Now, he said, there is something going on in the State of Oklahoma that demands interest. He asked the Board to consider the message that will be sent to children by the potential passage of Senate Bill 3 and House Bill 1374 which will allow the carrying of concealed weapons by citizenry. Mr. Bogle said the Board seldom participates in issues outside of the district, but he had concerns about the bill and the Board's obligation to speak up about the wrong message and example being sent to children. He said the passage of these measures, is in fact, contrary to the themes the Board has focused on; violence in the schools and weapons. He asked the Board to consider making a statement regarding Senate Bill 3 and House Bill 1374 by suggesting to State leaders that this is the wrong direction for the State. He said Board members may prefer to discuss and consider the issue prior to responding. He said if the Board agreed, staff could draft a letter for Board members' signatures voicing their concern over this type of legislation. He said he personally would be writing letters expressing his concerns and hoped the Board as a group would voice concerns singularly and collectively to state officials to reconsider this dramatic action.

BOARD MEMBERS' COMMENTS

Mr. Michael Carter said he would prefer to wait.

Mrs. Terri Silver requested copies of both the Senate and House bills prior to making a commitment. Mr. Wayne Dempsey said the House version had passed almost unanimously, and overwhelming passage in the Senate is expected. Mr. Dempsey said he did not know how much time there would be before the bill leaves the Senate and goes to the Governor for signature. He said he shares Mr. Bogle's concerns and also hopes the Board will see fit to act upon the issue with a united voice, insuring that the Governor and leaders of the legislature understand that those in the trenches with children and the people in our communities think this is absolute madness for Oklahoma.

On another topic, Mrs. Thelma R. Parks commented about her attendance at the Academic Fitness Awards Luncheon last Wednesday and noted the event has grown dramatically. She said it was a pleasure to recognize students who are achieving academically and to let them know that the district cares about their achievement growth. Also, she thanked the schools for the many invitations she has received for programs. She said it was impossible to make all of the activities, but she appreciates the invitations. She said staff of the Oklahoma City Public Schools are doing an excellent job in keeping the public aware of events that are happening within the district from elementary through high schools. Mr. Frank Kellert asked that the Board draft a resolution acknowledging the gift from Mrs. Evelyn Harrington and thanking her for the generosity of that gift. Also, to restate the commitment of the district to insure that the track at John Marshall High School named for her late husband becomes a reality.

CITIZEN S'

COMMENTS

John Thompson, transportation driver, talked moving the South Oklahoma City bus lot.

CITIZENSâ&#x20AC;&#x2122; OOMMOTPS

opposition to

Elizabeth Howard, transportation driver, requested that the South Oklahoma City bus lot be allowed to stay on the South side for the remainder of the school year.

363. MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

H-10: CITIZENS' COMMENTS (Continued) Heather Mooneyham, transportation driver, questioned why the parking lot was not reinforced prior to moving the buses to Capitol Hill High School and spoke in opposition to moving the bus lot back to the Service Center. Cindy Brown, President, OEA-OKC, talked about tree planting ceremonies in memory of the bombing victims; an upcoming banquet to honor excellent educators and the community sponsors. She invited members of the Board to attend. LEGAL REPCÂŤT

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, said a written report had been provided to Board members. SUPERINTENDENT ' S MAGNET SCHCX3L PROPOSAL REPCRT

REPORT

MAGNET SCHOOL PROPOSAL REPORT

Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, reported that the Magnet School Grant Application would be filed with the U. S. Department of Education on May 12, 1995. Notice as to whether the application was successful will be received from the Department of Education during July, 1995. He gave a brief synopsis on each of the proposed magnet school programs which include; Elementary Schools

Eisenhower (Mass Media and Communications) Thelma R. Parks (Computers and Foreign Languages) Christa McAuliffe (Science and Math) Middle Schools

Jackson (Math/Science and High Technology) Moon (Mass Communication and Technology)

High Schools Northeast (Bio-Medical Sciences and Health Careers) John Marshall (International Business) Dr. Sconzo said during the 1995-96 school year only the Northeast and John Marshall High School programs will be implemented, and the other five magnet programs will be in the planning stage. Grant money is being requested to support curriculum development activities and inservice training for staff. The elementary and middle school programs will be implemented during the 1996-97 school year. He said the grant money will be just under $4 Million, the Federal maximum per year, for three years. The grant calls for incorporating Block 8 scheduling, but this type of scheduling will not be implemented unless the district is successful in receiving the grant funds.

Mrs. Silver asked if it was possible that the government would fund only certain components of the grant request. Dr. Sconzo said the application might be accepted in principle by the Department of Education, but they might want to negotiate the budget. He said the district's objective is to pursue and implement all seven of the proposed programs.

Mr. Kellert asked what process was used for developing the curriculum and staffing for the existing magnet schools (Nichols Hills Elementary, Columbus Elementary, Cleveland Elementary, Classen School of Advanced Studies, Northeast High School, and Southeast Tech Prep)?

A 364.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

SUPERINTENDENT'S REPORT (Continued) Dr. Sconzo said curriculum development was accomplished with curriculum supervisory staff in their respective disciplines leading groups of teachers in writing the curricula. He said the impact to the budget was for the teachers of have release time during the school year and stipends during the summer.

Mr. Kellert said he has a concern that on one hand the district was able to previously create curriculums through a tight budget process, and now that Federal monies are available, the same function will be done, but people will be paid a great deal more. This becomes money that will not be available for the final administration of the program. Dr. Sconzo responded that compensation will be at the same rates as a year ago. The compensation is regulated by the Negotiated Agreement. The factors that are different are the involvement of more people and more time devoted to those activities. He said the major theme of the grant application is 1) a commitment to magnet programs based on our experiences with Classen, Southeast, Northeast, Nichols Hills, Cleveland, and Columbus; and 2) in the existing magnet schools, creating better ethnic balance in the district. Both commitments have been successful and funds are being sought to expand this success to other schools.

Mr. Kellert said in terms of process, other than quantity, there will not be a lot of deviation from how the programs were implemented in the past. He expressed a concern that the grant application would include a recommendation from the grant consultant that principals not be moved for the three year period of time that the grant is in process. Dr. Sconzo said the grant did not reference movement of principals.

Mr. Kellert said perhaps that was just discussion that did not actually get into the grant application, but that topic was discussed. Dr. Sconzo said there were building administrators who were involved in the focus groups who are very excited about the programs and would like to see the program through to fruition. Dr. Sconzo said that kind of stipulation could not be made.

Mr. Kellert said he was concerned that the grant money would be conditional upon what is in the'application and could bind the hands of the Board or administration from doing what they felt was best. Mrs. Parks said the district did a good job when they developed the existing magnet schools and the U. S. Department of Education was not involved as the eligibility for those grants. Dr. Sconzo said that was accurate. Since the district began talking about magnet schools, this is the first opportunity the district has had to apply for magnet school funds from the U. S. Department of Education.

Mr. Kellert said the question had arisen about attendance areas for magnet schools and those restrictions. He asked what the outcome was? Dr. Sconzo said attendance was one of the very extensive regulations of the grant. The only criterion that may be used for accepting students, is student interest. Students must complete applications because that is deemed to be an expression of student interest. The district can be very clear on the applications about student expectations and what would be required for a student to be successful in any one of the magnet programs, but in fact, the only criterion that can be used for selection is student interest. Additionally, the primary objective of magnet schools is to create better ethnic balance in the student body within the schools and to create the districts' ethnicity of majority/ minority at every one of the seven magnet sites.

Mr. Dempsey asked how many students are projected to be served?

MAGNET SCHOOL PROPOSAL REPCKT

365. MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

SUPERINTENDENT'S REPORT (Continued) MAGNET SCHOOL PROPOSAL REPCRT

Dr. Sconzo said the figure varies from school-to-school. John Marshall High School, for example, is slated for implementation for the 1995-96 school year. Over the three years of the magnet school support, the application calls for accepting a total of 250 students in addition to the students who attend John Marshall via the attendance area. Dr. Sconzo said a very important feature under the new regulations will be students who are in the attendance areas may take advantage of and participate in the magnet programs. There was a point in time when federal magnet school money could only be used for the children who applied and were accepted from outside the attendance area. That is no longer the case. Every student at John Marshall High School, and all magnet schools, can be a part of the magnet program(s).

Mr. Yeargain said this program looks watered-down. He asked if the district was going for curriculum or to balance out racially. He said he had lost the purpose of the magnet schools. Dr. Sconzo said from day one, with the magnet schools that are in place, as well as the schools being proposed in this grant application, the single priority motive has been to put in place new innovative educational programs that would give options for the patrons and children. The district has tried very hard with the schools already in place, in addition to emphasizing new innovative, exciting programs, to affect ethnically balanced schools. That was done very purposely and consciously. As the district now applies for the additional seven schools, that purpose needs to be taken one step further, because the federal regulations are very clear and very explicit. The federal motivation is singularly; to create better ethnically balanced schools.

Mr. Yeargain said this looks more like a racial issue to him. if neighborhood schools are going to be forgotten?

He asked

Dr. Sconzo said the one major difference with magnet schools is that they provide a choice. No child or patron is forced out of a neighborhood or into a neighborhood. The district simply provides what they believe to be unique and innovative programs, and if individuals want to chose to leave their attendance area to take advantage of that program, they have that option. It is all optional. No one will be forced to go to a school outside the attendance area they live in. Dr. Sconzo said if the district is successful in the grant application, the Board will be excited about the programs and will be proud to have them in the district. Mrs. Parks requested a copy of the federal guidelines for the magnet school grant application. She said she specifically remembered there were components to offset what appeared to be the direction the district was moving in. As legal counsel told the Board some time go, the district does not have the authority to determine where people live, but the Board and the district must be very careful to not resegregate itself. She said she wanted to review the guidelines to make sure the district is providing a choice to students and patrons.

Dr. Sconzo said what he would give Mrs. Parks and other Board members a copy of the federal regulations governing magnet school grant assistance. Mr. Yeargain asked if the proposed magnet schools would be true magnet schools without boundaries, or if they would be schools with boundaries?

Dr. Sconzo said the proposed seven schools would be modeled after Northeast and Southeast High Schools. They would have attendance boundaries. In addition to the attendance boundaries, they will serve students who apply because of the programs.

Mr. Yeargain said Southeast did not have attendance boundaries.

366,

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

M-13: SUPERINTENDENT'S REPORT (Continued)

Mr. Bogle said if the district is fortunate enough to get grant funding and can implement the programs, lessons have been learned from some of the mishaps at Southeast and elsewhere in terms of a lack of clarity. He hopes the district would write clear admissions programs so they can be understood, rather than having to go back and reeducate people on the original intent of the Board.

MAGNET SCEKOL PROPOSAL REPORT

Dr. Sconzo said staff will be very sensitive to that. Mr. Dempsey said Block 8 scheduling was discussed and that it does cost more than the regular six hour scheduling. He said he would like to see hard data regarding the cost of Block 8 scheduling. Also, he is concerned about the benefits of Block 8 scheduling as opposed to the standard six hour schedule. He requested that data be provided to him.

Mr. Carter asked if transportation costs were included in the salary part of the proposal? Dr. Sconzo said under the federal regulations, transportation costs to and from school cannot be paid with federal magnet funds. What is included and can be supported with grant funds is transportation for students for field trips. Mrs. Parks asked if the district would have the opportunity to train the teachers who will be a part of the magnet schools and if the grant application included in-service training?

Dr. Sconzo said the grant did include funds for in-service training. For John Marshall and Northeast, the schools will need to be magnet operational in September. There will be training opportunities for the two high schools, but it will be as the programs are implemented. 2.

BOND PROJECT FINANCIAL STATUS REPORT FOR APRIL AND MAY, 1995

Mr. Nick Kelly, Director, Budget and Financial Management Division, explained the numbers in the Proposition 1 report for April and May. He said as noted in the cover memorandum now is the time for some sort of immediate and effective steps to try and remedy an unimproving financial picture. The next 'time the bond issue status report is addressed, staff will present a plan which could reduce expenditures, better manage the cash flow and potentially add some revenues to these projects. The district is now facing a potential cost over run of approximately $3.7 Million in the Bond fund. Mrs. Parks asked about bond interest income?

Mr. Kelly said the summary page shows an anticipated total of $6 Million in interest income. To date, the district has earned almost $3.5 Million in interest on the bond issue. That money will be going towards either the related projects or the bond issue projects themselves. Mrs. Parks asked if the Building Fund budget for 1994-95 showed an overage, and if the money that was going to be used for fencing at Parker Elementary was used for the Bio-Med Program at Northeast High School? Mrs. Parks continued that when the fence at Parker Elementary was approved by the Board two years ago, she asked what happened to the monies that were approved for the fencing project? It is now being included in the 1994-95 budget.

Mr. Kelly said he did not know. All he knew was that the Parker fence was completed this year out of some money that was carried over in the Building Fund. Mrs. Parks said that was her concern, because the fence was approved two years ago. She said she suspects the money went with the budget for the 1994-95 year, and now that amount is being added to whatever is being done now, for a project that was approved two years ago.

BCW ISSUE FINANCIAL STATUS REPORT APRILAND MAY, 1995

367.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 M-14: SUPERINTENDENT'S REPORT (Continued) BtW ISSUE FINaNCIAL STATUS REPOtT FCK APRIL AND MAY, 1995

Mr. Kelly said he would try to find the information for her.

Mrs. Parks asked about the deficit for the Bond fund? Mr. Kelly said the projected cost over run is now estimated at $3.7 Million. Mrs. Parks asked how Bond money is separated from Building Levy funds and where to find how much was actually spent for maintenance from the Building Fund compared to the money that is expended out of the Bond fund? She asked if a breakout could be given to her at a later date?

Mr. Kelly said he would provide that information to her. Mr. Dempsey asked where the cost for consultants could be found? Mr. Kelly said the cost for the consultants would be in the Proposition 1 Summary page in the line "Other Expenditures" with a projected cost estimate of about $1,119,000. He said all of that amount would not be for consultants.

Mr. Dempsey said he would like information with that cost broken out, so he could see exactly what is being paid to consultants. Mr. Kelly said he would be run a report which shows how much to-date had been paid primarily to The Benham Group, if consultants are being counted, as opposed to architect and engineering fees. Mr. Dempsey said he would like to know specifically what has been spent for consultants. Additionally, furniture and equipment costs for th^ new and renovated schools totaling $1.6 Million, he asked how that figure was derived?

Mr. Kelly said that figure was derived from the estimates for the furniture and equipment for Classen School of Advanced Studies, Southeast Tech Prep, Nichols Hills Elementary School, Cleveland Elementary School, McAuliffe Elementary School, and Thelma R. Parks Elementary School. The expenditures are almost complete for Classen, Southeast, Nichols Hills, and Cleveland. The numbers for Parks and McAuliffe Elementary Schools are still estimates. Mrs. Silver said she was concerned about the costs for architect and engineering fees for air conditioning projects, which previously were not included in the report. She asked the total A/E fees?

Mr. Kelly said the A/E fees to-date are approximately $1 Million. are normally 5 to 5.5% of the total project cost. Mrs. Silver asked if there was continued on March 15 to discuss those costs were left out? She discussed at that meeting and to little extreme.

They

a reason, when the Board meeting was all the air conditioning projects, why said this is the very thing that was miss an amount by $1 Million seemed; a

Mr. Kelly said he could not give a good reason why those costs were not included.

Dr. Mason said she would need to ask Dr. Jack Isch for an answer.

368.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 M-15:

SUPERINTENDENT'S REPORT (Continued)

Dr. Isch said it was a combination of things that happened. When he sent his estimate and cost figures to the budget office, the A/E fee and estimate for the heat and air were separate items. The budget office combined those two figures. When he received the form, he did not recognize, at that point, that the budget office had not left a column for A/E fees and had combined the two. They were inadvertently left off because of the change in the form his office received. Mrs. Silver asked if the estimate did not appear extremely low, compared to what Dr. Isch's office thought they were spending? She said $1 Million is off by quite a lot. Mrs. Silver said she was really disappointed. At the meeting of March 15, the Board specifically asked that every amount be included. She said she realizes the budget office only has what is given to them, and she does not know if that information was given to the budget office or not. She said she would think that those numbers would have been so far off Dr. Isch would have noticed.

Dr. Isch said it was caused by a change in format from what Mr. Kelly was using. Mrs. Silver said the format used by Mr. Kelly actually increased costs. If Dr. Isch had a format for this, the bottom line should have been the same, no matter how it was broken out. She said she did not understand how $1 Million could be lost when the Board specifically asked for those amounts. In further questioning, Mrs. Silver asked if the OG&E rebates were guaranteed rebates, and if there was a contract with OG&E, or if the figures were just estimates?

Dr. Isch said those were estimates based on what the engineers gave him 16 months ago relative to the size of equipment that would be placed in the schools. He said it was a load shift rebate. Mrs. Silver asked if it was a guaranteed number? count on the money?

Dr. Isch said no.

Could the district

He will rework those numbers this coming week.

Mrs. Silver asked when the figures are reworked if Dr. Isch projected the numbers to go higher or lower? Dr. Isch said he could not say one way or another right now. Mrs. Silver noted that the Board has been looking at this figure for quite a while and counting on it as income.

Dr. Isch said there is a definite number the district will receive, but it will not be exactly $2.5 Million.

Mrs. Silver asked discontinued?

the

rebate

program

that

OG&E

has

might

Dr. Isch said it is filed with the Corporation Commission and that the district can get that money. There is a letter from OG&E stating they will honor that commitment. Mrs. Silver asked if the letter stated OG&E would honor the program until all of the buildings are done?

Dr. Isch said yes. He said OG&E would have to ask for a rate change at the Corporation Commission if they take that commitment out, because that is a part of an agreement OG&E has with the State; part of the basis for their rates.

Mr. Carter asked Mr. Kelly to include in his forthcoming proposal a stipulation that the Board freeze all upcoming contracts. He said there is about $25 to $27 Million left in the Bond issue. He said the Board should not approve, over the next three or four months, air conditioning that is over the projected cost the Board first had, which keeps getting higher. We should not have the new superintendent come into the district, and the Board and the superintendent both having a "black eye" because of a $5 or $6 Million cost over run.

BOND ISSUE FINANCIAL STATUS REPCÂťT FCK TkPRIL AND MAY, 1995

Z' Z'i 369.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 H-16 =

SUPERINTENDENT'S REPORT (Continued) BCW ISSUE FINMICIAL STATUS REPCÂťT PCR APRIL AND MAY, 1995

Mr. Kelly said that certainly should be avoided. He said he would bring an option like Mr. Carter suggested, along with other things to the Board within the next two weeks.

Mr. Carter said different schools or parcels of land could be sold, but the Board has an obligation to the public to do the projects within the budget voted on. Mrs. Silver asked Mr. Kelly if the heat and air estimate shown on the Proposition 1 Summary page, included all of the A/E fees? Mr. Kelly said to his knowledge that estimate did include the A/E fees. Mrs. Silver asked if the estimate was now about $2.5 Million higher than the first time the estimate came to the Board?

Mr. Kelly said the estimate was not higher. The actual costs were higher. From the first time the figures were brought to the Board, the figure is about $2.5 Million higher. From the last time the Board saw the figures, the figure is about $1 Million higher. Mrs. Parks asked who prepared the Proposition 1 update?

Mr. Kelly said that report was prepared through the business office, under his direction.

Mrs. Parks said there appeared to be some inaccuracies in several places in the report. She said she would discuss those with Mr. Kelly at a later date. Mr. Bogle said the Board will be eager to see Mr. Kelly's proposal. All want to be sure they operate within the budget, but also deliver the maximum on the promises to the community. The path that the Board has to walk is a narrow one to be both responsible fiscally and responsible to the patrons of the district. Mr. Kelly needs to bring proposals that will allow the Board to walk that narrow path. The Board can expect a dramatic increase when Proposition 1 is brought back to the Board as many of the bids that are coming back are coming in very high. The next two weeks will be challenging, but if the Board and staff are able to work together, the challenge can be met.

Mrs. Parks said she felt it was a little unfair to let the Board wonder what she was referring to when she was speaking about inaccuracies in the Proposition 1 report. She said some of the projects show funds expended, but the projects have not been done. For example, she was in a high school today, and according to the report, the ceilings in that high school have been repaired. While she was in the school, they had a big waste paper basket catching rain water coming from the ceilings. She said those were the kinds of things she is looking at. Mr. Kelly said in those instances, he would have to verify the numbers with Dr. Isch, and then figure out with Dr. Isch exactly what happened at the school.

For clarification, Mr. Bogle asked Dr. Isch about the oversight of the $1 Million regarding the A/E fee? It seemed to Mr. Bogle that Dr. Isch was suggesting that the cause of the oversight was because the budget office changed its reporting format. Dr. Isch said he was not saying that was the cause. He said the budget office combined fees and his office did not notice that on the form the budget office sent back to be filled out. Mr. Bogle asked Dr. Isch if he was placing blame on the budget office for this oversight, or if he accepts blame for the oversight himself?

370.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

H-17 SUPERINTENDENT'S REPORT (Continued) Dr. Isch said he thought it was a combination of the difference in reporting.

Mr. Bogle said he shared Mrs. Silver's amazement on a $1 Million oversight at this point, given the special concerns expressed for the accounting of the monies from the Board to staff. He said along with the Board, he hoped there are no other million dollar oversights. ENCUMBRANCES R. #281 APPROVAL OF ENCUMBRANCES

Wayne Dempsey Michael Carter

MOTION: SECOND:

MOVE FOR APPROVAL OF ENCUMBRANCES AS LISTED,

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mrs. Parks requested and received information on the following encumbrances: 11-9509030 (City Reporters, Inc.); 23-9509031 (The Write Track); 23-9509038 (Linda O. Toole); and 23-9509039 (Susan S. Clark).

Encumbrances

Approval of encumbrances as listed in the agenda for purchase orders (11-9508814 through 11-9509040) written during the period 04/20/95 through 05/02/95. (NOTE; Copies will be maintained on file in the Office of the' Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE INTERNAL AUDITOR This is to certify that I have received the attached encumbrance list, F'.O, # 95LSS14 to 9509040, from the Encumbrance Clerk. I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

Edward Romero Internal Auditor

Date

371.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

H-18 PURCHASING

AND

GENERAL

BUSINESS

ORIGINAL MOTION R. #282 Z^PROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, D, E AND F

Thelma R. Parks Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, D, E AND F. ITEM B WAS PULLED FROM THE AGENDA. ITEM C IS TO BE VOTED ON SEPARATELY.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

MOTION CARRIED 7-0.

DISCUSSION

Mr. Bogle said he had requested through the Superintendent that Item B be pulled from the agenda for the purpose of allowing him to obtain additional information. He has requested that Item B be brought back to the Board on May 15. Mrs. Silver requested that Item C be voted on separately. 1994-95 Dept. of Human Services Assessment Fee For Ccxiroodity Storage and Distribution

Contract: 1994-95 Department of Human Services Assessment Fee For Commodity Storage And Distribution Approval of a contract with the Department of Human Services regarding assessment fee for commodity storage and distribution during the 94-95 school year at a rate of $1.80 per average daily participation in District's lunch program. The total expenditure, in the amount of $41,695.00, is to be charged to Child Nutrition Services.

(ITEMS B THROUGH F RELATE TO BOND ISSUE PROJECTS) B.

On-Call Emergency Asbestos Abatement (HVAC For 18 Schools) Engineering and Tec-An

Delta

ITEM PULLED FROM THE AGENDA Change Order #1 Star Spencer H.S. Oklahcfflia Roofing and Sheetmetal

Change Order #1: Oklahoma Roofing and Sheetmetal High School Re-Roofing Project)

(Star Spencer

Approval of Change Order #1 resulting in a decrease in cost of $657.29 for the contract with Oklahoma Roofing and Sheetmetal for the Star Spencer High School re-roofing project. (Adjustments due to water damage at the building by contractor)

Original Contract Sum Total Decrease in Cost (C0#l) Total Adjusted Contract Sum

$ 479,500.00 ______ -657.29 $ 478,842.71

I â&#x2013; (.

372.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995

H-19 PURCHASING AND GENERAL BUSINESS (Continued)

Ceramic Tile and Supplies; Account Labor (6 Schools)

Remodeling

Restrooms

Using

Force

Approval to purchase ceramic tile and supplies for remodeling restrooms using force account labor, for a total cost of $46,707.55, at Creston Hills, Fillmore, Spencer, Dewey, Johnson, and Edwards Elementary Schools from the following companies (9 mailed - 4 returned):

Metro Tile Carpet World, Inc. TOTAL

Ceramic Tile & Suj^lies: remodeling Restrooms by Force Account

$ 35,176.30 11,531.25 $ 46,707.55

These purchases are to be charged to Bond Fund Account 531-1074700-740-000-0000-000-OPU. Toilet Stalls From Construction Building Specialties; Schools (Force Account Labor and Supplies)

For Various

Approval to purchase toilet stalls for use at various elementary schools and Emerson Alternative School from Construction Building Specialties, who submitted the low quotations (15 mailed - 4 returned). Stalls will be installed using force account labor and supplies. This purchase, in the total amount of $144,981.60, is to be charged to Bond Fund Account 531-107-4700-740-000-0000-000OPU.

Toilet Stalls for Various Schools: Construction Building Specialties

Terri Silver Frank Kellert

MOTION: SECOND:

MOVE THAT ITEM C BE VOTED ON SEPARATELY.

Change Order #1: HVAC)

United Mechanical, Inc.

(Northeast High School

Approval of Change Order #1 resulting in a net decrease in cost of $87,709.00 for the contract with United Mechanical, Inc., for the Northeast High School HVAC and related electrical project. (Adjustments due to recommended alterations in original contract.) Original Contract Sum

$ 2,150,282.00

Not Total DocroasG in Coatâ&#x20AC;&#x201D;(CO #1)Total Adjusted Contract Sum

( 87,709-.-0^ $ 2,180,511.00

Delete the Direct Digital Control - $117,938.00 Add Alternate No 1 - Demolition + 30,229.00

DISCUSSION Introducing the motion, Mrs. Silver modified it to only include the demolition in the add alternate. She suggested that the Northeast High School controls be purchased from the existing contract.

Mr. Dempsey asked on what consultant's suggesting this should be done?

authority

Mrs.

Silver

was

Mrs. Silver said all Board members had a recommendation in front of them from The Benham Group which states they are in agreement with the plans to approve the contracts as bid with the digital controls in the base contract. Mrs. Silver said part of the rationale for this would be that the bid package for the 15 schools, which the Board discussed at an earlier Board meeting, had still not been sent out. She said she hoped this motion would keep from delaying those schools any further.

Mr. Bogle said he understands the amendment removes the states "Delete the Direct Digital Control."

line which

Mr. Yeargain said this amended motion is a surprise to him and he is still not sure what is coming out of the agenda item except the $30,229. He asked Mrs. Silver to explain what is coming out of the agenda item.

Mrs. Silver said Change Order No. 1 would only include Add Alternate No. 1 - Demolition, for a cost of $30,229. The contract sum for Northeast High School would then become $2,180,511.

Change Order #1 Northeast H.S.: United Mechanical (Hvtc)

373.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 H-20

PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Yeargain asked about the direct digital controls? Mrs. Silver said that line would be stricken. Mrs. Silver said she is sorry Board members feel this is a surprise. At a previous meeting, she had mentioned that some of the digital controls were in the original base bids or were listed as add alternates. She did not think of this amended motion as a surprise. AMENDED MOTION (1) R. #283 NC«THEAST H.S. HVAC POSTPONE PORTION PC» OCWROLS UNTIL MAY 15, 1995

(TO POSTPONE PART OF ITEM C DEALING WITH CONTROLS)

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

REGJkRDING ITEM C, I MOVE TO POSTPONE ACTION ON DIRECT DIGITAL CONTROL FOR NORTHEAST HIGH SCHOOL IN THE AMOUNT OF $117,938 UNTIL THE BOARD MEETING OF MAY 15, AT WHICH TIME STAFF IS TO BRING BACK THE CONTROLS FOR NORTHEAST ALONG WITH ALL OTHER CONTROLS OF A LIKE NATURE FOR CONSIDERATION. ROLL CJkLL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mr. Dempsey said this should have been green sheeted by administration with a revised recommendation based on information received. He would like to know that someone with more expertise is making the recommendation. He said he does not have a problem with the amendment by Mrs. Silver, now that he has seen what the consultants are saying. He would have felt more comfortable with the recommendation coming from staff than from a member of the Board. Dr. Mason said The Benham Group memorandum also recommended the Board should not delay any further.

Mr. Kellert asked if add alternate No. 1 for demolition was an alternate on the original bid document? Dr. Isch said that was correct.

Mr. Kellert said the Board is obviously at a point where they have a conflicting recommendation. One side recommends deleting the digital controls. The other side does not. He said he would like to hear why The Benham Group made their recommendation. Dr. Mason said this represented another one of those situations that has been batted around a great deal. She began to hear from contractors early last week who suggested if the district required the contractors to pull the EMCS/DDC out of the bid that had already been approved, it would cause a delay and the district would also lose money in so doing. She said we have been told many times that change orders to take out items never recapture all of the money the contractors initially charge in the bid. Dr. Mason said The Benham Group was asked for direction. She said there has been this debate among ourselves and we could not agree on what would probably be best for the district. Unfortunately, the memorandum with The Benham Group recommendation was only received at 3:15 p.m. this afternoon. Over the past week end, as well as this morning, Mrs. Silver had been questioning staff about the same issue. That is how Mrs. Silver questioned whether similar information was received from The Benham Group. If so, she wanted to make the recommendation .

374.

MINUTES OF THE REGULAR MEETING OF MAY 3, 1995

M-21 PURCHASING 2kND GENERAL BUSINESS (Continued)

Mr. Kellert said Jefferson, Harding, Northeast, and Northwest Classen, were among the affected group. He asked about The Benham Group's reflection upon Nichols Hills Elementary School since we are behind timelines at that school.

Dr. Mason said the listed schools had controls built into the bids. Mr. Kellert said he thought Nichols Hills did also.

Dr. Mason said in that case Nichols Hills should probably be a part of this and if so, she regrets their exclusion. Mr. Dempsey said he was not comfortable with letters at 3:15 p.m. clarifying things from the consultants. He said staff and the consultants should get together. He said Mr. Kellert made a valid point about Nichols Hills Elementary School. It seems to him that the Board needs something concrete coming to them.

Mrs. Silver asked how the postponement would affect the demolition? Did that portion need to be voted on tonight regardless of what happens with the digital controls?

Dr. Isch said the demolition should be allowed to start and let the controls be a separate issue. Mr. Bogle restated the amended motion for postponement and noted that Mr. Dempsey's amendment would allow the vote for demolition to proceed. The Board would now be voting on postponement of the issue of digital controls. A vote of aye will be a vote to postpone. A vote of no will be a vote to not postpone.

AMENDED MOTION (2)

(INCLUDES ADD ALTERNATE #1 ONLY)

Terri Silver Frank Kellert

MOTION: SECOND:

DEMOLITION WORK AT NORTHEAST HIGH SCHOOL FOR A COST OF $30,229.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

FOR

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mr. Kellert asked if there was a contractor that would be willing to take action on an alternate without a base contract? He said he was not sure the district could ask a contractor to do $30,000 worth of demolition that he has put up as an add alternate without the award of the base contract. Mr. Shepard said the contract information purposes only to show will really be voting

base contract had been awarded previously. The is included in the agenda for informational the current value of the contract. All the Board on is the change order itself.

Mr. Kellert asked if the contractor had the base contract in hand right now?

Mr. Shepard said yes.

R. #284 APPROVAL OF CHANGE CÂŤDER PCR NCRTHEA^ H.S. DEHOLITJCN WCRK

< 3a 375.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 t=

M-22

UNFINISHED

BUSINESS

Dr. Mason asked that Dr. Jack Isch be allowed to present information that had been requested concerning the South PupilTransportation Parking area. Dr. Isch said last week he followed up on the potential site for parking South side buses known as the TransCon site on Southeast 15th and 1-35 as recommended by a Board member. He said the site contained approximately 20+ acres. With the help of legal counsel, the owner was located in Arkansas. Apparently the City of Oklahoma City is trying to acquire the property. The owner did offer to let the district lease four acres on the north side of the site for $2,000 per month. Dr. Isch said utilities would need to be provided to the four acres and he was not sure where the utilities are located. Fencing and a building would need to be constructed on the site. He said he did check the site very closely and observed the following:

The west side of the TransCon site is on 1-35. miles from the Service Center.

It is 4.5

The portion that was offered to the district for lease at $2,000 per month is 3.5 miles from the Service Center.

From Capitol Hill High School to the Service Center is 8.5 miles.

South Pupil Transportation Bus Lot;

Move To Service Center

Consideration to move the pupil transportation bus lot currently housed at Capitol Hill High School to the Service Center, 2500 N.E30th Street. (Specific recommendation resulting from discussion at the Board of Education meeting of May 1, 1995.) R. #285 APPROVAL TO MOVE SOUTH BUS PARKING FACILITY FROM CAPITOL HILL , HIGH SCEWL TO SERVICE CENTER

Tom Yeargain Wayne Dempsey

MOTION: SECOND:

MOVE TO APPROVE RELOCATING THE PUPIL TRANSPORTATION BUS LOT FROM CAPITOL HILL HIGH SCHOOL TO THE SERVICE CENTER AND TO PROVIDE TRANSPORTATION SERVICES FOR THE DRIVERS TO THE^ SERVICE CENTER.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye no no

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 5 aye, 2 no. DISCUSSION Mr. Dempsey noted that several months ago, it was the intent of the Board to provide a place on the south side to logistically house buses. There should have been an analysis of the parking lot at Capitol Hill High School before buses were located at that site. Now, the district is looking at the possibility of having to do major resurfacing and base rebuilding at the Capitol Hill site. The longer the heavy buses stay at that site, the worse that situation will get. With respect to the TransCon site, he said that would probably be satisfactory, although he is not sure buses can be housed outside the Oklahoma City School district. The Oklahoma City School district stops at High Street. All of the TransCon lot on southeast 15th is in the Crooked Oak School district, so that option would probably not work. Mr. Dempsey said this is a very difficult decision, but all also understand the tremendous cost involved with base repair or building a new sub-base and having to redo an entire parking lot. He said this is a situation where the Board's good intentions probably created a bigger economic problem than the Board could afford right now.

376.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 â&#x2013; M-23

UNFINISHED BUSINESS (Continued) Mr. Yeargain said Mr. Dempsey was correct. The area at Capitol Hill in the last three weeks has deteriorated greatly and it is over a month before school is out. It doesn't make a difference if the buses are rolling or not, they are sitting in the parking lot. Within a month, the Board will be doing a lot of patching, or completely grading and resurfacing an entire lot. The bus parking needs to be moved to the Service Center as quickly as possible so the parking lot at Capitol Hill can be preserved to where the district will not be spending more than $20,000 to $30,000 to repair it. Gravel could even be used for repair, but gravel could not be used for the entire parking lot. If the buses continue to use the parking lot for another month, there will not be a parking lot left. Mr. Carter said he agreed with Mr. Dempsey that it was not wise to move bus parking to Capitol Hill in the first place. Better research should have been done. Just by looking at the parking lot at Capitol Hill you can tell it was not designed for buses, but for cars. However, Mr. Carter said it was an injustice to the students on the south side of Oklahoma City to relocate the buses so close to the end of the school year. He said most of the concerns he has with the transportation department deals with speeding school buses or buses not being on time. He does care about the bus drivers and the patrons, but his concerns are for the students being at school on time, ready to learn, not like the students from Arcadia who ride buses for long periods of time, or not inconveniencing the bus drivers by having them drive 20 minutes to arrive at their jobs. He said he agreed the south parking lot should be moved, and the Capitol Hill lot should be resurfaced, but not during this school year. Mr. Yeargain said he also believed this is a bad time to move the south parking lot. He suggested using a portion of U. S. Grant High School as a potential bus parking lot. He reiterated that the parking lot at Capitol Hill will be destroyed in a month and the Board will spend $300,000 before school starts next year to put in a new parking lot at Capitol Hill, plus additional funds to build a bus barn. Right now is a bad time, but the buses need to be moved now. If the Board waits until the end of school, the parking lot at Capitol Hill will need to be completely rebuilt.

Mr. Bogle asked about the process between last week and this week. When the Board meeting ended last week, the Board postponed the decision regarding moving the bus parking facility from Capitol Hill High School so an analysis could be made of other possible south side locations. Only one has been reported. Mr. Bogle asked if other options could be reported on that have been evaluated and eliminated? Dr. Mason said Dr. Isch spoke to one option, because all of the data was not available, but information was provided in the Board folders on two other sites. She asked Dr. Isch to repeat that information. Dr. Isch said there were two other sites they had looked at previously. One was the tree farm at Capitol Hill with an estimated preparation cost of $300,000+. Another site was the Valley Brook school with a cost also in excess of $300,000 to prepare for buses.

For clarification, Mr. Bogle asked what the $300,000 would cover?

377. MINUTES OF THE REGULAR MEETING OF MAY 3, 1995 H-24

UNFINISHED BUSINESS (Continued) Dr. Isch said that would provide the parking lot and a building.

Mr. Bogle said the Board was looking to find an interim solution for the final weeks of the school year. He asked if Dr. Isch was looking at the two other sites as permanent relocations or interim locations? Dr. Isch said he had been looking at permanent locations. He said there was also a site just south of Ross School, but it was not large enough for parking. He said he has not seen another site on the south part of town that would accommodate what is needed.

Mr. Bogle asked the cost to the district for the one site previously mentioned? Dr. Isch said the lease for the TransCon lot was $2,000 per month.

Mr. Bogle asked if the cost to the district would be $2,000 for the remainder of the year? Dr. Isch said he would need to talk with Legal Counsel to see how long it would take to get a contract for that facility.

Mr. Bogle said he thought he remembered some discussion a long time ago about a portion of money being allocated for Valley Brook to provide for a bus facility at that site. He asked Dr. Isch if he recalled having money allocated for Valley Brook for a bus facility? Dr. Isch said Valley Brook was one of the sites that was considered when the decision and recommendation to place the south side parking facility at Capitol Hill.

Mr. Bogle asked if money was actually allocated?

Dr. Isch said no. Mr. Dempsey said the bus lot used to be at Southeast. He asked Dr. Isch if he and his staff examined any possibilities of taking buses and strategically locating them throughout the south quadrant of town; Grant, Capitol Hill, and Southeast High Schools until the end of school? Dr. Isch said they had not, but they could certainly look at that. Mr. Dempsey asked Mr. Ed Garnett, Service Center, if he had looked at the lot at Capitol Hill High School?

Mr. Garnett said he had looked at the parking lot very briefly. Mr. Dempsey asked what risk of base failure the district was running during the next 30 days by leaving the buses at Capitol Hill High School. Mr. Garnett said the lot did not have a concrete base. It is just an asphalt parking lot and the buses have broken through the asphalt. The buses are basically on whatever the base is. He said with the amount of rain the last few days, he is sure what base is there, has been exposed and probably ruined. If buses continue to run on the parking lot, it will continue to tear up the parking lot. Mr. Bogle said when this item was postponed last week, he had a certain sense that another site could be found on the south side that would solve the problem. The Board is only looking for an interim solution to bridge three or four weeks until the school year is complete. He said it is such a short time and he is reflecting on Mr. Carter's comments that a change at this late date really does disrupt the schedules of the families and the children and potentially causes us to end the school year in an unsettling way. He said he suspects this situation would not have arisen had proper analysis of the lot been done in the first place; if staff had brought the Board a recommendation not

oi.

378.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 ;M-25

UNFINISHED BUSINESS (Continued)

to put the south parking facility at Capitol Hill High School. Any damage that has resulted is because of poor planning and that is unfortunate. It puts the Board, once again in a position to have to appear to be always dealing with problems behind the eight ball. He knows the Board members feel uncomfortable with that. Mr. Bogle said it sounds like Dr. Isch has looked for permanent solutions for this situation. He wished there could be a creative interim solution along the lines of what Mr. Dempsey has suggested. Looking for a three week bridge to get through the end of the year so we don't have to disrupt the employees and their schedules. The Board has not had an analysis to tell them how much more damage could be done in three weeks. He said it sounds like there will be a lot of work on the Capitol Hill High School lot even if another bus is not parked on the lot for the rest of the year. From his standpoint, the Board does not have a definitive study from staff saying here is where the lot is today; this is what it is going to be required today; here is where the lot is going to be based upon our projections in three weeks; here is what it is going to cost us. On a decision like this, he said it would be beneficial to have an analysis of that lot, so the Board would have something tangible to make their decision on. He said he would vote in the negative on tonight's recommendation. Mrs. Silver asked if there was a reason why buses cannot be moved back to Southeast for the duration of the school year. Dr. Isch said some of the buses could be moved to Southeast, as Mr. Dempsey suggested, but he did not think the parking lot would hold the cars plus all the buses that are now at Capitol Hill. The parking lot is not that large.

Mr. Yeargain suggested that the buses be split, half sent to Southeast and half to Grant High Schools. Mrs. Parks said it appears that Dr. Isch has brought the Board some options. TransCon and Valley Brook. She said if the Board went with TransCon at $2,000 a month, we would still not have a building to house the employees or a fence around the lot. For those reasons, Mrs. Parks said she thinks all buses should go to the Service Center.

Mr. Dempsey said Board members should bring their other expertise to the Board table. He emphasized on'the Capitol Hill situation that he did spend some time in the employ of the City of Oklahoma City working in the street maintenance division, and he has watched a lot of streets deteriorate that started with just a little undermining of the base. What he is trying to say to the Board, and he thought Mr. Garnett would say it since Mr. Garnett was street superintendent in Oklahoma City for several years, is that the Board is flirting with some real disaster based on the fact there is not a concrete base under the Capitol Hill High School parking lot. It is raining right now and what will happen is a cave-in at Capitol Hill and a lot of the parking lot will then be lost. Although Board members may want to do the right thing, they need to do something creative or constructive and move the buses back to the Service Center before there are some real problems, particularly now in the spring of the year. He said that is what his experience in working traffic, streets, and city engineering has taught him. Mrs. Silver asked Dr. Isch if it was feasible to split the buses between Grant and Southeast High Schools?

Dr. Isch said there were problems in doing that. It sounds good, but at Grant, most of the parking is taken up during the day. It is not large enough for buses. Another problem is the Grant area is not fenced and could not be secured at night. Also, there would be a problem with communication because there would not be telephone access to the facility. The drivers would have to use bathroom facilities with students. He said if you start thinking about the things you have to go through to operate those lots, there would be problems.

379.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 e M-26

UNFINISHED BUSINESS (Continued)

Mr. Bogle said he agreed that each Board member brings varied experiences and it is helpful to hear from other Board members. Atthe same time, he is feeling a little like Mr. Dempsey did during Mrs. Silver's comments about the earlier motion. That is he looks to staff or consultants to tell the Board specifically that they had looked at the lot and here is what they believe is going on. Based on that, staff would recommend getting off the lot right away. Mr. Bogle said he is not hearing that except in a very sort of informal almost anecdotal way when staff says they looked at the lot a little bit. He is not hearing based upon proper analysis of the situation and the cost of the situation, etc. anything that would guide him in a decision. He said the Board is left to make a decision based on how they feel and he does not like being in that position. He said if he is misinterpreting what has being presented tonight in the way of staff research or study, this might be a chance to correct that misinterpretation. Dr. Isch said when that lot was looked at originally, they assumed the parking lot was built the same as Southeast. However, they found that was not true. He said there are probably four areas that are currently broken through and those can be readily repaired with available staff, if the buses are taken off the lot now. Following up on what was said by Mr. Garnett, Dr. Isch said if the buses continue to run on the Capitol Hill High School parking lot, there will be a number of those places, and deterioration in the middle of the lot will be such that the whole lot will need to be rebuilt.

Mrs. Silver asked if there was any way to provide a shuttle for the remainder of the year for bus drivers from the Capitol Hill site to the Service Center. This will allow bus drivers to park their personal cars at Capitol Hill and reduce their cost of driving. Dr. Isch said he would need to talk to the Superintendent and legal staff about the appropriateness of that action. He said it was a good suggestion, but he did not have an answer.

Mr. Kellert said it is frustrating to listen to the "amateurs" in the house come up with ideas that might be tried. He said it is a trite term to say brainstorming, but it did not sound like there had been a whole lot of brainstorming done with regard to solutions. Based upqn what the Board has heard tonigh^t, there are two conflicting concerns. Either take care of the drivers or take care of the parking lot. We don't seem to be able to figure out a way to do both. It is obvious the bus drivers can park their cars on the Capitol Hill High School lot. We just can't park buses on that lot. On one hand, he is glad the Board finally got to this point, where hopefully we can come up with something, on the other hand it is of great concern to him, that nobody has done any creative brainstorming to give the Board choices. To get the buses off the lot and to keep the people from driving across town by providing a shuttle is elegant in its simplicity. He said he is surprised that this is the first time anybody seems to have heard of it. Mr. Yeargain asked Dr. Isch how many bus drivers would be moved to the Service Center from the south side.

Dr. Isch said he was told by Mr. Raymond Randle, Transportation, there were over 70 drivers that run routes from Capitol Hill. Mr. Yeargain asked how many would be driving to the south lot that liye north or northeast. Dr. Isch said most drivers live in the general area.

Mr. Yeargain said it would take two buses in the morning to shuttle those drivers. Dr. Mason asked if by law, the district could transport adults on school buses.

380.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 ~=H~27

UNFINISHED BUSINESS (Continued)

Dr. Isch said the district has a "white" bus that could be used to transport about 30 adults. There is also another smaller vehicle that could be used. Between the two, apparently 40 to 45 adults could be transported.

Mr. Bogle thanked Board members for their comments, noting that the Board meeting had seemed to become a committee meeting. With only three weeks left in the school year, it seems like there should be a solution that would get us through to the end of the year. He said the Board is facing this problem because somebody did not take a simple core of the parking lot to find out if it could handle the situation. He said if additional work is required for the drivers, in terms of their own personal expenses of driving, the district should consider some kind of supplementary compensation. Mrs. Silver asked if something could be worked out with the City of Oklahoma City to obtain bus passes to transport the drivers.

Mr. Kellert said it seemed that any of the options that are chosen would be far less expensive than rebasing and resurfacing an entire parking lot at Capitol Hill High School. Mr. Yeargain suggested a friendly amendment to the motion to include a reference providing a shuttle service for the bus drivers. Mr. Carter said providing transportation does sound like a great idea when you first hear it, but he cannot envision that type of service coming together within the next three or four weeks of this school year. He said it might work for the next school year, but he did not see it working this year. He said if he drove a bus, he would much rather drive across town and save the frustration of riding a shuttle bus to a job. He said some people do not take responsibility in doing their job correctly. Which ever way it goes, the parking lot will probably have to be fixed. If the buses do continue at that location for the next month, the district is not going to build a $300,000 parking lot for cars at Capitol Hill. He would hope the price would be substantially less since the base would be totally different for parking cars than for parking buses. He said a shuttle sounds good, and probably would be if the Board was having this discussion in June for implementation in August. But, he doubts that a shuttle for this year would work. Mrs. Parks said she concurs with Mr. Carter that it is late in the year, with only three weeks of school left.

Mr. Yeargain said he would withdraw his friendly amendment to the motion regarding shuttle services, since it did not look like it would work. Mrs. Silver said leaving the amendment in did not do any harm, provides an option and people can take advantage of it or not.

Mr. Bogle said if the motion failed, he hopes that staff would immediately patch the damaged areas and do an analysis for shoring up what other damage has been done. He said he also agrees with Mr. Carter that the Board is not talking about replacing the parking lot at Capitol Hill High School with a bus lot and he hopes the Board takes that into consideration when voting. NEW (NONE)

BUSINESS

' 381.

MINUTES OF THE REGULAR MEETING OF MAY 8, 1995 =M-28

BOARD MEMBERS' COMMENTS

BOARD

MEMBER Sâ&#x20AC;&#x2DC;

COMMENTS

Mr. Darrel Shepard said two or three weeks ago the Board had attempted to set a special meeting with the consultants from The Benham Group for the purpose of discussing their responsibilities. He said he had talked with representation of The Benham Group and there had been scheduling problems over the last 8 or 9 days. He said the next available date that might work would be Monday, May 15 at 7:30 a.m. He asked Board members if that would meet with their schedules and if they still wanted to hold the meeting?

Mr. Kellert said he would be out of town and could not attend a meeting on that date. Mr. Dempsey said he would not be available at that time. Mr. Shepard said he would try to find another time. R. #286 ADJajRNMENT 10:00 P.M.

ADJOURNMENT

There being no further business, the meeting adjourned at 10:00 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of bhe Clerk./

President

Minute Clerk

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the , 1995.

Board

Education

day

this

) ) )

Witness my hand and seal of this School District this JfUju_________ , 1995.

erk, Oklahoma City Board of Education (SEAL)

day

I, 382.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995

-J = M-1

1995, AT 7:00 P.M.

PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

CALL

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. Mr. Frank Kellert gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present.

INTRODUCTION

VISITORS

Mrs. Thelma R. Parks acknowledged Northeast High School.

BOARD

the

students

attendance

from

BUSINESS/COMMENTS

MEMBERS'

RECOGNITIONS

Recognition of the Northeast High School Viking Marching Band for scoring a Superior rating in parade marching and 1st place honors in their class and scoring a Superior rating in field show competition and 1st place in their class at the All American Music Festival.

Band Members

Tamara Arnold Catrina Beard Dominique Block Alexis Brown Carl Cole Angela Crabbe Harold Craig Viola Daniels Lee Davis Donald Dixon Denae Edwards Stafford Gaston Stephen Gunn II Kim Harge

Jason Harris John Jackson Tommy Jackson Kaiecia Jones Tawanna Jones Felicia Jones Johnna Kimbro Tasha McKee Angela Miller Misty Miller Karim Muhammad Chrishawna Murrell Lamarr Nash Chaya Pennington

Al Jernigan, Director

Efia Pierson Adrianne Ross Latasha Scruggs Denise Shockley Adron Smith Adrian Turner Tenisha Weatherall Deana Williams Dione Williams Latanya Williams Kashondra Young Stephen King Donisha Childs Kenneth Peters

RBCOGNITICWS

383.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 â&#x2013; M-2

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) COMMENTS

Mrs. Thelma R. Parks commented on her attendance last week at the fund raiser for Polk Elementary School. She also talked about two Northeast High School Bio-Med students, Danielle Metzer and John Lightenburger, who attended the International World Science and Engineer Fair in Hamilton, Ontario, Canada. Both students won fourth place. This is the first time a school from the Oklahoma City Public School district has participated in this international competition. Further comments on Northeast High School Bio-Med students: Amber Bailey, received a full four year scholarship from the University of Oklahoma and will also be an international exchange student; Cornelius Mason received a full five year scholarship from Tulsa University majoring in engineering; and Stanford Gaston was one of the top 20 football recruits and plans to attend Northern University to become a neurosurgeon. Mrs. Parks commented on her attendance at the first annual awards banquet sponsored by the Oklahoma Education Association at the Clarion Hotel. They honored teachers with awards and students with scholarships. Mrs. Parks commended Ms. Cindy Brown, President, OEA-OKC, for chairing the event. She said district students are very fortunate to receive scholarships to help defray the costs of their college education.

Mr. Frank Kellert requested that the agenda items from the Board meeting of May 8 regarding the monetary gift for the track at John Marshall High School be placed on the June 5 agenda for reconsideration. He said there had apparently been some confusion regarding this matter. Mrs. Parks asked if this item was approved at the last Board meeting.

Mr. Kellert said it was, but he is in the process of obtaining further information regarding the proposed gift. Mr. Ron Bogle asked if there were objections to Mr. Kellert's request. Objections were not noted. CITIZENS' COMMENTS

CITIZENS

COMMENTS

Randy Davidson, Transportation: Mr. Ron Bogle asked that Mr. Davidson submit his comments about a termination appeal in writing and forward that appeal to the Superintendent's Office. Cindy Brown, President, OEA-OKC, talked about commendations received by several teachers and schools at the recent OEA awards banquet. Jacque Williams-Finley, patron, talked about the need for the new school proposed for 30th and Prospect. Jackie Bradshaw, patron. Northeast High School Bio-Med Program, talked about the positive aspects of that program.

Dodie Sharp, patron. Northeast High School Bio-Med, presented an award to Mrs. Thelma R. Parks for her support of that program, and talked about needs of that program.

Scott Pratt, student. Northeast High School Bio-Med, talked about the positive aspects of the Bio-Med Program.

Brenda Squire, patron, talked about the positive aspects of the Northeast High School Bio-Med program; she also mentioned some of her concerns. Ryan Squire, student. Northeast High School Bio-Med, talked about the various math and science classes he has been involved in.

Roosevelt Milton, President, NAACP-OKC, talked about the need for equity and his concerns regarding the Equity Committee. He asked about a financial breakdown of Bond expenditures by district.

384.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-3

CITIZENS' COMMENTS (Continued) For the record, Mr. Wayne Dempsey said district 4 has had three members on the Equity Committee from the time the Board was asked to appoint members. He said the members from district 4 probably have the best attendance record of any Board district.

10.

Mike Weeks, transportation, asked that the Board investigate why certain bus drivers were terminated. Mr. Ron Bogle asked that he address that question through the proper channels.

11.

Melanie Williams, parent, thanked the Board for helping with her bus problems. She also expressed concern about the Classen School of Advanced Studies.

12.

Angela Crabbe, student. Northeast High School Bio-Med program, talked about that program, expressing some of her concerns and mentioning the good points.

CITIZENS* COMMENTS

Mrs. Thelma R. Parks thanked the students and patrons from Northeast High School Bio-Med program for coming to the meeting to express their concerns. She said the district will continue to work hard to make that program one of the best in the State. LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, said a written annual report regarding the operation of his department had been submitted to the Board. TREASURER

REPORT

LEGAL REPC«T

TREASURER’S REPC®T

Mr. Tom Yeargain asked the balance of the workers' compensation fund and asked what the $243,062.50 represented? Mrs. Henry said those were monies collected from various funds as revenue to the workers' compensation fund. She said the balance for the fund was $102,747.87 with additional contributions for the first payroll from the month of May. Mr. Frank Kellert inquired as to the final payment on the portable buildings.

Mrs. Henry said the final payment of approximately $646,000 will be made prior to June 30. Mrs. Terri Silver asked what would be the highest rate of interest the district could receive if the arbitrage from the federal government was not in effect? Mrs. Henry said the current rate is 5.9% and the arbitrage difference is 4.69% which would make close to a 2.5% difference.

SUPERINTENDENT ' S

REPORT

Discussion and approval of the following recommendations relating to the Bond Issue Fiscal Management Proposals. Recommend approval to; Follow a pay as you go plan that restricts proceeding with any project that is over the original estimate unless a specific source of funds is available to cover the overage.

SUPERINTENDENT*S REPC«T

BOND ISSUE FISCAL MANAGEMENT PROPOSAL

385. MINUTES OF THE REGULAR MEETING OF MAY 15, 1995

M-4

SUPERINTENDENT'S REPORT (Continued) Re-examine the scope of the work and appropriate technologies for all remaining projects, reducing the planned expenditures to 85% of the original Bond project figures, and reordering the schedule to fit the pay as you go plan.

Postpone starting any additional Bond Fund projects, including all force account work, except for the following; • HVAC related projects for all secondary excluding Emerson Alternative School

schools,

• Force account painting for all schools • Other specific projects schools next fall

relating

the

opening

Postponement is for the purpose of assessing the financial status of all remaining bond fund projects. Amended Motion Failed For Lack of A Second

AMENDED MOTION Thelma R. Parks Wayne Dempsey (Second Withdrawn)

MOTION: SECOND:

MOVE TO AMEND THE FIRST PARAGRAPH TO READ "FOLLOW A PAY AS YOU GO PLAN THAT RESTRICTS PROCEEDING WITH ANY PROJECTS THAT IS OVER THE ORIGINAL ESTIMATE UNLESS A SPECIFIC SOURCE OF FUND IS AVAILABLE TO COVER THE OVERAGE EXCEPT THE TWO NEW ELEMENTARY SCHOOLS WHICH WERE A PART OF THE ORIGINAL BOND ISSUE. MOTION FAILEDFOR LACK OF A SECOND. Motion to Postpone Failed For Lack of A Second

MOTIONTOPOSTPONE Thelma R. Parks

MOTION: SECOND:

MOVE TO POSTPONE ITEM 1 UNTIL JUNE 5. MOTION FAILED FOR LACK OF A SECOND.

CALL THE QUESTION R. #287 CALL THE (XJESTICN APPROVED

MOTION: SECOND:

Terri Silver Frank Kellert

MOVE TO CALL THE QUESTION. ROLL CJkLL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 5 aye, 2 no.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye no no

386.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-5

SUPERINTENDENT'S REPORT (Continued) ORIGINAL MOTION

MOTION: SECOND:

R. #288 APPROVAL AS AMENDED OF BCND ISSUE FISCAL MANAGEMEM* PROPOSAL

Terri Silver Michael Carter

MOVE FOR APPROVAL OF ITEM 1 AS AMENDED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye no no

MOTION CARRIED 5 aye, 2 no.

DISCUSSION Ms. Betty G. Mason talked about the various aspects of her suggested motion, involving information received from Mr. Gary Bush, legal counsel for the bond issue. Out of the discussion with Mr. Bush staff has prepared recommendations. Dr. Mason said Mr. Bush emphasized that by law the district is obligated to spend 85% of the original Bond project estimate on every job. He indicated the district does not have the option to not do any project approved by the Board. Rather a way must be found to cover all projects within at least the 85% limit. In looking at the status of the Bond projects in conjunction with the over runs, the recommendations from staff are listed as the agenda item. Dr. Mason said the "pay as you go plan" will place the interest earned on the sinking fund and funds from the OG&E rebate into a continuing pool of monies from which the district can draw if there is a project that exceeds 85% of the originally estimated amount. Staff recommends there must be a reexamination of the scope of work for every remaining project. In the Board's packet, dated May 11, is a report showing all of the projects yet to be done within the district. She said a cursory review shows the remaining projects are spread throughout the district. Further, staff strongly recommends to freeze or postpone starting any additional bond fund projects^ Dr. Mason said there will be some exceptions to that recommendation, as we are still committed to the HVAC projects for all secondary schools excluding Emerson. Emerson is being excluded due to reviewing to see if any structural damage was received as a result of the bombing of the Murrah Federal Building. Also excluded is force account painting for all schools. It is recommended that painting be continued throughout the district using force account labor. Further, other specific projects relating to the opening of school next Fall should also be excluded. Dr. Mason asked Mr. Nick Kelly, Director of Budget and Financial Management, to explain more specifically the "pay as you go plan." Mr. Kelly said under the "pay as you go plan" if bids are received under the established 85% Bond issue budget the project would proceed. If any bid is more than the 85% Bond issue budget, the project would go to the "pay as you go funding plan." Mr. Kelly said the available cash would vary from day-to-day depending upon the interest rate, rebate money, and what money had been expended. If that pool of money became exhausted, no project over 85% of the bond issue budget could proceed until more money was available. He stressed that in talking with Mr. Gary Bush, Bond Counsel, the district needs to maintain available funds for 85% of the remaining projects. This cannot be done unless something of this nature is implemented. Mr. Kelly said the recent round of air conditioning bids were again over the revised estimates. Taking money from the Building Fund is not a part of this plan. He said there would be $10 Million to draw on with the "pay as you go funding." In the next year there might be $4 or $5 Million draw on. If the Board makes a decision to fund a project over the 85% limit, funding must be available and other projects cannot proceed until there is funding available.

< /â&#x2013; 387/

MINUTES OF THE REGULAR MEETING OF MAY 15/ 1995

b W-6

SUPERINTENDENT'S REPORT (Continued) BOND ISSUE FISCAL MANAGEMENT PROPOSAL

Dr. Mason said there is an anticipated cash flow for 1995-96 of $5,150,000 (plus or minus), but that is just a the best estimate given the information at this time. The freeze of all projects, is being done for the purpose of getting the financial status where it can be handled. More importantly, this move will give the incoming superintendent time to study Bond projects so he may begin giving his input to the process before projects are started again. Dr. Mason said out of respect for the incoming superintendent there definitely needs to be a freeze on adding additional projects at this time. Mrs. Thelma R. Parks said she was appalled at some one coming asking for a freeze on monies that were actually a part of the Bond issue. Every bond project that has been done has had an overage. She said in November, 1994 she told them they were spending money "like it was going out of style" and somebody would be on the short end of the stick. Mrs. Parks said she will take them beyond the courts because this is a Bond issue that people knew what they were voting for including the new elementary school at Northeast 30th and Prospect. People all over the city have said that this would be placed on the back-burner and we would not get the school. She said we voted to build that school. All of the other projects have come down the tube and now they are wanting to freeze. Mrs. Parks said that maybe she misunderstood, and asked for an explanation of the paragraph that states "restricts proceeding with any project that is over the original estimate." She asked if that meant Nichols Hills or Gatewood Elementary Schools, they are in progress. Dr. Mason said this plan speaks to those projects that are not in process right now. It definitely does not address Gatewood in any fashion. Gatewood is not a part of the funding or spending from the Bond issue. Nichols Hills Elementary School is in process right now. We are not saying freeze that job.

Mrs. Parks said she knew Dr. Mason was not saying that and she wanted to know why. Dr. Mason said because it is in progress.

Mrs. Parks said the elementary school at Northeast 30th was a part of the Bond issue and should have been a part of the procedure as it is now. We have really been at a^ point where nobody believes any thing that this district says any way. The accountability is low. She said it was unfair, and Dr. Mason knew she was going to do this, because she had already talked with her about it. Mrs. Parks asked how do you justify coming to this Board tonight and ask to freeze the projects when that school was a part of the projects and the McAuliffe School was also? She asked how do you justify when Mr. Bush came to this Board and she asked the question "Can we take the monies for Creston Hills and Martin Luther King, and put it in the new school? His answer was, "Absolutely, no." She then said "We've got many schools over there that we really need to do something with, that are 70 years old" and the new school was being built because Martin Luther King had 450 students. That school was built for 200 kids. She said she now understands the enrollment is down to 385, and she wants to know what happened to the kids. She said she thinks the books were padded. She said there are a lot of things she thinks about and she does not intend to stop until we get to the bottom of them. If it means grand jury, we'll do it, because we should not be sitting here tonight talking about freezing a school that was on the bond issue pass when the citizens of this district passed that bond issue. They didn't guess about it and the new superintendent was not here when the bond issue passed so what is the point in waiting for the new superintendent to come? Mrs. Parks demanded that we go forward with that school and not restrict that money, or we would hear from her in a big way. She said that was not a threat; that was a promise.

Dr. Mason said maybe there are misinterpretions. There is nothing here that says that we do not wish to see the Board continue with the projects that are in process. We know that McAuliffe is in process and the drawings, architectural work of Parks is in progress. What we don't know, is the cost. Once the bids are in, the Board will make its decision in terms of how they expect to spend the funds. The intent here was not to say that those schools would not be in progress.

388.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995

iM-7 SUPERINTENDENT'S REPORT (Continued) Mrs. Parks said according to the documents that the Board received, Cleveland School was supposed to cost $1.5 Million and Classen School of Advanced Studies was supposed to cost $3 Million plus. She asked how much has been spent for those schools. She said the elementary school at Northeast 30th and Prospect was supposed to cost $1.5 Million. Every project has been over spent, and then pretend this is something new; something we cannot do. Why didn't you put the halt on this thing some time back when she kept saying that we were over spending. She said she is really upset with this Board. It appears to her, and she had hoped she would never have to use the expression, it is a racial issue. Those little boys and girls over there need a school and it was being built because there was a need. It wasn't a luxury for those people to have. She said there are 450 students in a building when the school was built for 200 students. We could have taken out 250 kids and still had enough kids at King, because that is what the new school was all about. It wasn't something that we had not thought through and it wasn't something that the people in the Northeast quadrant did not go to the polls and vote for, just like they voted for the renovation of Cleveland and Nichols Hills. Mrs. Parks said she was livid and devastated that we would even talk about not passing that issue with the new school. Mrs. Parks said when you say that this is not what it is all about and then sit here and say we are going to "freeze." What is meant when you say you are going to freeze? The only projects that have not started are the McAuliffe and Parks Elementary Schools. We just broke ground at Gatewood, it just squeezed by and Nichols Hills just passed not too long ago. You know it is going to cost more than what we allowed for. It will run up to 3 or 5 Million dollars. You don't have money for the Parks Elementary School. Not because it is for her, because her name is attached, it is because of the boys and girls that live in that district. They are entitled to the same kind of educational opportunities that everybody else has had in this school district.

Mr. Tom Yeargain said the agenda item mentions postponing starting any additional Bond fund projects, including all force account. He said that bothered him. There are bathrooms started by force account and with what he is understanding from the Superintendent, if there are four bathrooms started, all four bathrooms will be finished. Something needs to be done about the asbestos; that needs to be worked on. We only have until July 10 to scrape up a lot of it. A lot of the force account should be allowed to continue. If it takes putting an accountant at the Service Center helping, that would not bother him. There are personnel that we cannot afford to let go. It is not like a construction company, where we can put it off and they can go somewhere else.

Mrs. Terri Silver said in the document the Superintendent was describing for the anticipated cash flow, it shows a Bond fund balance of $500,000. She asked what that referred to? Mr. Kelly said when all of the budgets for remaining projects are reverted to 85% of the original Bond issue figure, there is approximately $500,000 in Bond fund proceeds that could be drawn upon. Mrs. Silver said so it was above the 85% of actual Bond money.

Mr. Kelly said yes. Mrs. Silver asked when the rebates for OG&E would be received by the district?

Mr. Kelly said Dr. Isch said the rebates would be received when the air conditioning is up and running. Mr. Bogle said before a motion was made, he would like to provide an opportunity for citizens that have signed up to speak before the Board be allowed to do so now.

Citizens' Comments 1.

Jim Hagan, Bond Oversight Committee member, talked about the need to put restraints on the Bond projects; commented against the air conditioning of gymnasiums.

BOND ISSUE FISCAL MANAGEMENT PROPOSAL

389.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995

M-8 SUPERINTENDENT'S REPORT (Continued) BCWD ISSUE FISCAL MANACmEm' PE5DEQSAL

Ted Edwards, Bond Oversight Committee member, talked about his concern with the way the Bond issue has been managed.

Jeff Simpsen, Chair, Bond Oversight Committee, said the Bond Oversight Committee would support the Board in any way needed; talked about the need to have a meeting between the Board of Education and the Bond Oversight Committee.

DISCUSSION CONTINUED

Mr. Wayne Dempsey asked how far Emerson Alternative School was from the A. P. Murrah Federal Building which was bombed? Dr. Mason said Emerson was about 3 blocks from the Federal Building.

Mr. Dempsey asked if the district knew at this point what kind of damage Emerson sustained? Dr. Mason said the need was felt to have an engineer assess the building for structural damage. The report has not been received. She said some of the minor damage, such as damage to the portables were repaired by district personnel, so the portables could be utilized.

Mr. Dempsey said he heard there were some 80 buildings damaged, with buildings further away from the blast sight than Emerson that are und^r a new review with respect to potential structural damage. He said as much as he would hate to see Emerson out of the mix, when you consider that Emerson is the oldest building in the Oklahoma City school system, built in 1889, it is probably a wise decision to thoroughly evaluate the structural integrity of the building before proceeding with HVAC work. He asked Dr. Mason with respect to the continuing architectural and engineering work or plans on the two new elementary schools, if she was recommending that process stop? Dr. Mason said she was not. The plan that has been discussed is that any bids received as with all other projects, will be brought to the Board. The Board gives staff directions in terms of what to do. However when that bid comes back the Board will give staff direction. If the Board says "go to the pay as you go plan and take out the amount of money necessary to complete that project," that is what would be done.

Mr. Dempsey said that Dr. Mason's recommendation is not that tomorrow morning work will stop on the Parks and McAuliffe Schools. Dr. Mason said that is not the recommendation.

Mr. Dempsey said it needed to be made clear in the motion that work will not stop. Mr. Dempsey said he did not know if any of this is going to make a lot of difference with respect to Bond projects. For the record, he said he agrees with Mrs. Parks that the new superintendent has nothing to do with this Bond issue. He said this is an Oklahoma City citizens' issue. We could find ourselves in a position of waiting months for somebody new to come in and assess things. He said he realizes there are problems. The largest problem is obviously correct, proper information about a number of things that does not seem to be filtering to the public. He said he did not know if it was the staff. Bond Oversight Committee, or the information we receive. For example, the Gatewood project is funded out of the Building Levy just like the Bio-Med program was last year. It has nothing to do with the Bond issue. He said he did not know how information gets out that it is bond funds. Also, he said he would like to see once and for all what has been spent on every single building, and he would like it all broken out. When he starts hearing numbers like $5 Million and $3 Million over, etc. he wants to see it. The one thing that is very clear to him and he takes probably as much responsibility as anybody, maybe even more, for pushing this Board to go to the public for a Bond issue, because he believes the citizens want what is best for the school district. We have a whole lot of misinformation all over the community with little interest groups that think they know exactly what is going

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SUPERINTENDENT'S REPORT (Continued) on. He said sometimes the only thing he regrets is getting involved in this in the first place. Oklahoma City may have put on a good face for people as a result of the bombing, but when it comes to the hard dollars, we show our true selves, and it is everybody for himself. That is the sad and tragic thing about this. Everybody comes to the microphone, and even members of this Board in some instances, asking what are you going to do for me? He has heard very few people talk about what is best for the community; what is best for children; and everybody has a finger to point to everybody else. It all goes back to that old thought process that we seem to have in this community, that something is wrong with everything we do. Going back a year, he resents those who would dare to say that the Board is not acting in the best interest of this community, or trying to make the best decisions we can. He heard someone say tonight the Rogers roof was paid for from the Bond issue. The Rogers roof was not. It was paid for by interest money from the Bond issue after the Superintendent said you can use that money for anything you want to. He resents the newspaper saying the Rogers roof was paid for from the Bond issue. Folks should get the story straight and should try to work together to solve the problems. He said isn't it interesting to hear people from one part of town talking about what the other part of town is getting, etc. We are again dividing this community and taking us back to where we used to be 30 years ago, all over a few dollars when we all ought to be doing the best job we can do for everybody. Mr. Dempsey said he is highly frustrated. He has heard so much misinformation, and so many numbers and figures thrown around, he really doesn't know what to believe. With regard to the memorandum regarding the tile, Mr. Kellert said it was his understanding that from July 10, 1995 vinyl asbestos tile will be treated as asbestos. Dr. Mason said government.

that

the

most

recent

ruling

from

the

Federal

Mr. Kellert said as far as he knows there has never been an instance of air borne asbestos coming from VA tile. However, it does confront us with what Mr. Yeargain alluded to earlier. Anytime you have to start treating VA tile as an asbestos product it changes everything; the cost, the way you work around it, etc. He asked if any one had given any thought to how this affects the cost in removing the old tile; what the disruption potential will be iii trying to remove VA tile under the new regulations; what school areas will have to be sealed off? He said he also understands that if you scrape the tile off there is a presumption that you will immediately have to put new tile down, which may or may not be in inventory, or purchased yet, or even been prioritized to be purchased yet. He said he is asking for the bigger picture with regard to the new regulation, the potential cost for pulling the tile, what it will mean if those floors were left uncovered for any period of time, and our inventory situation because he knows the VA tile is purchased in significant lots to try and be interchangeable around the district. Dr. Mason said one of the reasons the memorandum was put in the Board packet, is because it was felt it would create some discussion. Staff has discussed the problem and felt the Board would have to help arrive at a decision. We realize the ruling will probably cost the district more money. At the same time we are talking to the Board about reassessing the scope of work, then it comes down to what is meant by removing floor tile? Dr. Mason said this has been a part of the ongoing discussion and requested that Dr. Isch explain further to the Board.

Dr. Isch said the labor for removal will probably double. We are not sure what kind of containment we will be under, whether we will have to do air monitoring, or what the State Department of Labor will require. If all of it is required the cost will be more than twice what we are paying now. Mr. Kellert asked approximately what we estimate for square foot tile removal?

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Dr. Isch said he did not have an exact figure, but the district is paying approximately $8.50 per hour for labor. The last time he looked contractors were paying about $15.50 per hour for asbestos workers. He said that was above prevailing wage, but they are having to pay that to get people to work. Mr. Kellert said what he is looking for is how many square feet can we pull on an average job? He said he knows there is no "average" job, but there has to be some kind of an estimate?

Dr. Isch said rather than speaking from memory, he would like to get an accurate figure. He said whatever the number is he anticipates the cost will double. Mr. Kellert said we are talking about a tremendous amount of tile in the district and a tremendous amount of labor.

Dr. Isch said that was correct, but he did not have a number that he could give from memory.

Mr. Yeargain asked if new tile had to be laid down as the old tile is pulled up? Dr. Isch said no but that has been our goal; to remove a room of tile and replace immediately afterwards. That is how we have been working. Mr. Yeargain asked with the new regulations, do you have to lay the tile down as you pull it up?

Dr. Isch said that is not a requirement. Dr. Mason said she wants the Board to remember that if we are going to go forward with the plan, the scope of the job is going to be significantly important if we intend to reach the goals we are shooting for. We cannot think in terms of the number of buildings we have and just start pulling tile. We have got to have a plan in terms of how many tiles we are going to pull.

Mr. Kellert said with regard to his comment, if the tile is going to be pulled up there is a presumption new tile will be put down. That is why he asked the rest of that questxon. Mr. Dempsey asked if the recommended approval to the body of the language actually represents the motion and all of its elements? He said he would like to offer a minor friendly amendment to the second item that states "re-examine the scope of the work and appropriate technologies for all remaining projects..." He said the only reason he is saying this is because we have assumed all along that with the HVAC projects that the ice storage and chillers would be the way to go. He is not convinced that district should not look at using roof top units at some elementary schools. As an example, we are building 8 classrooms, a media center, and a gymnasium at Gatewood for $497,000 which is a brick building. At McAuliffe we are building 17 classrooms for $3 Million. He asked the difference in the kind of technology that will be used. He said he has seen what the Gatewood building is going to look like. It will look like the two additions at John Carrol Elementary School; it looks the same as the old building. If we are going to re-examine something, we should sit with the architects and engineers and ask if they paid attention to the district's budget constraints or the kinds of technology that should be used. He said that is why he is offering the amendment. Mrs. Silver and Mr. Carter said they would accept that as a friendly amendment. As a friendly amendment to the first paragraph, Mrs. Parks said to add except the two new elementary schools which were a part of the original Bond issue, to the end of the paragraph.

Mrs. Silver said as maker of the motion she would prefer that to be an amendment rather than a friendly amendment.

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M-11:

SUPERINTENDENT'S REPORT (Continued) Mr. Dempsey said he would second Mrs. Parks' amendment to the motion. He asked for a point of clarification of when we talk about the two new elementary schools what figure is being used? Mr. Bogle said in accordance with tonight's action, if voted upon in the affirmative, then the figure for the two new elementary schools would be 85% of $1.59 Million, which is approximately $1.37 Million. Mrs. Parks said if she remembered correctly, we as a Board approved and increased the amount of money for those two schools from $1.5 Million to $2.5 Million. She said it is not $1.5 Million.

For clarification, Mr. Bogle asked the Superintendent if the intention of the motion was to return all estimates back to the original Bond estimates or amended Bond estimates that have subsequently taken place? Dr. Mason said disregarding any amendments to the motion, the original intent was to return all estimates to the original Bond estimates. Again, with the Board recognizing that as each project comes before the Board, you decide whether or not you want to go to the "pay as you go plan" to make a difference in the project. Mr. Bogle said he understands the amended motion would create a situation that would disallow any additional dollars to be spent on the two new elementary schools. What Mrs. Parks amended motion is requesting is that the two new elementary schools be removed from the "pay as you go plan" which would restrict any additional spending above the 85% level. He asked Mrs. Parks if that was the intent.

Mrs. Parks said the motion which includes "pay as you go" would not be a plan for these two elementary schools because all of the projects that have been completed have had overages. What she is saying is that these schools should have the same opportunity if we run into any unforeseen expenditures that the other projects have had.

Mr. Bogle said he believed that the proposal as outlined tonight provides for that very contingency in that there is a pool of approximately $10 Million that can be considered if projects go over the amount allowed in this motion. We can draw down that $10 Million pool to provide for overages. Until such time as that $10 Million pool is exhausted. In fact, we are building in flexibility in this motion to provide additional funds. The way Mrs. Parks' motion reads now would eliminate the two new elementary schools from being considered for additional funds from a "pay as you go plan." He asked Mrs. Parks if her real intent is to exclude the two elementary schools all together from all of the action that we are prepared to take tonight. Mrs. Parks said the intent of the motion is to allow the two elementary schools to have the flexibility that we have allowed for the other schools. If there is a need for an additional amount of funds, then we would make that available. She said every project has had an overage from the original estimate. She said she heard Dr. Mason say tonight, and that was the thing that really confused her because Dr. Mason said "your school, the Parks Elementary School has not begun." Mrs. Parks said she is asking from this Board that the two elementary schools not be included in the first paragraph. She asked if that was what Dr. Mason was now saying?

Dr. Mason said she had earlier said that the two elementary schools were in progress. She also said that once those figures come before the Board, whatever that construction cost is that will come from the bidding process, the Board would then look at it in relation to the "pay as you go plan." If this is going to work, you have to start with all projects that you have. She said the freeze is what Mrs. Parks' is confusing. Dr. Mason said we are not freezing these two schools because they have already been under discussion, but she is not saying they should not be considered as a part of the "pay as you go plan."

Mrs. Parks said it was her understanding that Dr. Mason said that these schools are in process.

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M-12:

SUPERINTENDENT'S REPORT (Continued) BCW ISSUE FISCAL MANAGEMENT PROPOSZtt.

Dr. Mason said they are. Mrs. Parks said how can they be when we have not even brought the drawings to this Board.

Dr. Mason said the fact that the Board has given approval for those projects to go forward with the architect's drawings and ultimately to the streets for bid is what she calls "in progress." Mrs. Parks said she wanted it clarified, so that two months from now, we will not be saying that the Parks and the McAuliffe Schools should be on "pay as you go." She asked if she was hearing Dr. Mason say that?

Dr. Mason said yes, she is also saying that. Mrs. Parks said this should not be a part of this motion, because we have not allowed the other schools to not have that flexibility. You want to put the freeze on these two schools, when every project has an overage of anywhere from $1 Million to $2 Million. She asked where we are with these two schools, is it $1.5 Million as the Board President asked or is it $2.5 Million? She said the Board agreed that we would move that up to $2.5 Million.

Dr. Mason said she simply wants to say the information that was sent to the Board represents a large number of projects that have not been started. It is probably true that the two new elementary schools along with the many elementary schools to be air conditioned are the larger dollar amounts left to be done. Remember we have some 63 elementary schools in this district that also have other projects to be done when we address the issue of "pay as you go" and reducing the scope of the work. Mrs. Parks said she was still confused. She asked the President to clarify this as it relates to the two elementary schools that have not moved forward, because the proposal says to stop any plan, restrict any plan. If the two elementary schools have not moved forward then where are we on that?

For clarification, Mr. Bogle said all projects that are not under construction are currently going to be evaluated in relation to this action. It is the recommendation of the staff that all projects be reassessed for the purpose of the remaining budget and that to satisfy the law, as required by law and explained to us by Bond Counsel, we are committed to funding our projects at the 85% level and we are committed to building all projects that were voted on in the Bond issue. The recommendation that we are considering tonight is, first to vote to reduce all remaining projects back to 85% of the original Bond budget, regardless of whether that is considered to be an adequate budget. That puts the Board within the limits of the law. That will generate approximately $10 Million in monies that are not committed to any projects. Those monies are generated through the accumulation of anticipated interest on Bond money, anticipated rebates from OG&E, assuming we use the technology as outlined in our program, and interest on the Sinking Fund. No monies will be earmarked from the Building Maintenance Fund. That $10 Million will be drawn down on a project by project basis. If the Board votes to go over budget on any project, the money will be taken from that $10 Million, until that $10 Million fund is exhausted. At that point, we will not have the funds to go in excess of 85% of any project. The purpose of requesting a freeze is to allow staff and the consultants to evaluate the remaining projects to see if efficiencies can be found through redesign, changing technology, or different design approaches that allow us to modify our budgets closer to that 85% level. As we know, the HVAC systems to this point are approximately 127% of the original Bond estimates. Many of the construction projects are 140% of the original Bond estimates. Most of our projects to date, as Mrs. Parks pointed out, have gone over estimate. However, we still have only so many dollars to expend on these projects. The Board may choose to overexpend the Bond money, but in doing so we risk the peril of having insufficient funds in other

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MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-13-

SUPERINTENDENT'S REPORT (Continued) areas of the district or perhaps worse, in that we may not be able to maintain our buildings as we desire, or we may draw down funds from other operating sources. What the staff has brought to us tonight is a responsible recommendation that gives us a basis for operating within the remaining Bond funds. As we move forward through this period of freeze, it may be 14, 30, or 90 days. It is a time to reevaluate all of the remaining projects to see if monies can be saved in the implementation of the programs. Mr. Bogle said Board members' do not want another a $1 Million surprise like they received last week. This also gives us an opportunity to look at the records, the books, and the finances and make sure that we are absolutely in control and on top of our financial picture. So that we know precisely how much money we have to spend. Do not interpret this as a measure or a means to try and not build any project that the community has voted that we should build. In fact, to the contrary, this move is to provide us an avenue to build every project that the community has voted for us to build. If we continue in the way that we have for the last year, we will run out of money before we run out of projects. Mr. Bogle said Mr. Dempsey referred to the damage of buildings down town. We don't know how the damage of the buildings down town is going to affect the availability of contractors, engineers, and others to carry on with the work of the school district. We do not want to start any project that we can't be sure that we finish by next Fall when we need heating for the children. Another reason for pausing now is to make sure we don't get into projects that we can't finish.

Mrs. Parks said Mr. Bogle speaks well, but he has missed the point. The point is that we are stopping to restrict, examine, assess, all of the projects that are remaining. Proposition 1 includes the two elementary schools. Why do you want to include two of the schools, the only remaining projects in Proposition 1 at this time to reassess. We didn't reassess when we could have and you were reminded of it. She said she doesn't understand why we are doing this tonight with the two remaining schools. The projects have not changed in terms of what appeared in Proposition 1. It has always been Cleveland, Nichols Hills, Classen, and Southeast; those four and.the two new elementary schools. All of those projects have been completed except the two elementary schools. Mrs. Parks said her position is, why are you stopping and reassessing those. Are you not aware of the law that what is in that Bond issue must be done? The $1.5 was increased to $2.5 Million. She has the amount of money that was allocated for all the projects. Not one of them has fallen into that category, and that is her point. All of what Mr. Bogle said is fine, but why stop tonight to reassess and reevaluate the projects that were in Proposition 1. We do have a lot of misinformation going out, but there has been a lot of misinformation that has been concealed that we are not telling the public. We need to tell the public and she is going to try to help tell the public exactly what is being done.

Mr. Michael Carter said the reason the item was placed on the agenda tonight is because he requested last week that the Board do this. The Superintendent put it under her report. He said he was sorry his first motion had to upset everyone, but let's do the right thing because we are over spending. Within that Bond issue we did say we will do certain projects, and we will do them for this amount of money. It did not say we will do them whatever the costs are. Because there was over spending with one project does not mean the Board has the right to over spend with another. He said it is not a racial issue or a boundary issue, it is a "do the right thing" issue. If somebody, be it from the top down or the bottom up does not want to do what is right for the taxpayers or the school district, I'm sorry. Mr. Carter said that things should be done right, within the amount of money that we have. Even though we are going over budget right now, we are going to have to make cuts in certain areas to get projects done. He said he was sorry if this offends Mrs. Parks, but needs to be done. Otherwise, we will be 5 Million, $6 Million or $10 Million over. Mr. Carter said he sees things in different perspectives than every body else. He knows Mrs. Parks keeps bringing up that we needed to do this a year ago or eight months ago. If he had been here he would have pushed it then. He said it is not the Superintendent, but him that probed this on.

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H-14' SUPERINTENDENT'S REPORT (Continued) BCW ISSDE FISCAL MANAGEME^ PROPOSAL

Mrs. Parks said Mr. Carter misinterpreted when she said that it should have been done before. She said he is a Board member just like she is, and he made the motion to freeze. Mr. Carter is not doing it to her. He is doing it to the boys and girls and it is a racial issue because of the school. Mr. Dempsey said this is an emotional issue for a lot of people, but he is having problems understanding how anything that is done here tonight will affect the new schools. The reason he says that is because the architects and engineers are going to continue working on these buildings if he understood Dr. Mason correctly.

Dr. Mason said that was correct.

Mr. Dempsey said we are not going to stop working on the new schools at all. Mr. Dempsey said in following the logic in what Mr. Bogle said, it is probably better not to have Mrs. Park's amendment in order to keep the new schools out of the pot. He said he hopes there is not anyone on this Board who feels like we are not going to build those buildings, because we are. Nothing is coming to a halt on those projects. Mrs. Parks said that those schools have not even started. Which makes it appear the Parks and the McAuliffe school will be those that you are going to put on hold.

Dr. Mason said there are two issues here. We have a package of projects that are not completed and those two schools are listed there. But this motion addresses things not started. All of us know that the architectural drawings for the two new schools are either on the streets for bid or with the review team with The Benham Group. One pf the twfo things are happening with both of these schools. Those are projects in process. This is where she and Mrs. Parks are not communicating well. Mrs. Parks said Dr. Mason changes her whole view about what to her over the telephone. Dr. Mason said it does include elementary schools, now Dr. Mason sits here and says they included. Mrs. Parks said she did not understand Dr. Mason as trying to explain what is going on.

she said the two are npt a person

Dr. Mason said the two elementary schools would be a part ofthe "pay as you go plan."

Mrs. Parks said she wants them taken out of there. She said you didn't "pay as you go" with Cleveland, Nichols Hills, Classen, or Southeast, and that is exactly what she is talking about.

Mr. Bogle said he believes it is precisely the same. What has been done is they have shifted interest money and other monies into a pool and if the designs for any of the projects that come before the Board exceed the estimate as we are working with now, the Board may chose to draw down from that pool to pay for those cost overruns. Mr. Yeargain asked Dr. Mason the length of time for the freeze?

Dr. Mason said she is not able to say, perhaps 30 or 60 days. Mr. Yeargain said it has begun to worry him that if we go on a 30, 40, or 60 day freeze and every body comes to a stop, that we will lose the people working on force accounts. If Mr. Kelly is worried about the money, we could put an accountant in there. Dr. Mason said the money is certainly a paramount concern. The other part is the change in the scope of the work. It is going to take staff time to assess the jobs that are yet to be done to determine what constitutes 85%. That is one of the major reasons for stepping back and giving ourselves more time to assess these projects. The scope of work issue is very important to this project working at all. If we were to continue and just let them go, they would do 100% or some other level. The Board needs to have some kind of control, which the Board certainly should have had a long time ago, over the amount of dollars they are spending on every single project. The Board certainly should have had that sooner.

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M-15 SUPERINTENDENT'S REPORT (Continued)

Mr. Yeargain said in the last few months he has realized watching this that, it probably will go past $99 Million with the way we are going with the projects. He added that this has been discussed for two and one-half hours. He asked if the Board could vote on this. Mrs. Parks asked if this could be removed from the agenda tonight and so that the Board could do some more thinking and clarification with this particular item.

Mr. Bogle asked Mrs. Parks if she was making a motion to postpone action on Item 1 until June 5? Is that her intent? Mrs. Parks said it really isn't her intent to postpone it that long and if the Board doesn't have another meeting until then maybe it should be postponed until the language can be cleared up, so she and other members of the Board will understand, because we are a Board.

Mr. Kellert said one of the things he wanted to clear up relates to arbitrage. He said it is his understanding that there are still unspent dollars in the Bond issue, that form a pool large enough that even as it is drawn down will continue at the 4.69% rate that is the arbitrage limit. We can continue to generate interest at that rate, but may not accept any of the market interest that goes above the 4.69%. If it took another 2 or 3 years to complete projects, can the money that is unspent continue to draw interest at least at the rate of 4.69%? Is that a part of the strategy that is being referred to? Mr. Kelly said 4.69% is the arbitrage rate. We can continue to earn that amount of interest according to Mr. Gary Bush, Bond Counsel. There is no time limit and the 4.69% continues for the life of the Bond issue. Mrs. Silver asked the Superintendent why force account painting was listed as a line item?

Dr. Mason said as that was discussed, we discovered that all of the painters employed by the district are now doing force account work in the schools. Mr. Kellert asked if we were able to keep our own in-house labor busy on force account projects for a reasonable period of time until we can begin to sort these other issues out?

Dr. Mason said that appears to be the case. Mr. Kellert asked Dr. Mason if she anticipated that this would create a situation where there will be people standing around with nothing to do? Dr. Mason said no, and that is why we took the position that we did on the painting. Mr. Dempsey asked if we had a time estimate for that? six months or one year?

Are we talking

Dr. Mason said staff does not have a fix on that, but we do not believe that we are talking about more than 60 days. Mr. Bogle asked Mr. Dempsey if he would like to have this item brought back to the Board at that time?

Mr. Dempsey said he did not want to limit this to 60 days. Mr. Dempsey said he wanted to state very clearly when it comes to the new schools, we will not be in a position, morally or ethically to spend or cut these schools down to a point where they are nothing. We are going to have to spend on these schools what we spent on some of those others, and we all know it and we don't even need to play games with that. If we want a united community we are going to do it. He just wanted to make sure that we are not talking about coming back in 30 days, because he thinks we need to do something with the technology end of this and see if we can do some dramatic changes in the way we are trying to do some of the things we are doing and save some money. He said he was really thinking the other way, that maybe we should tell the staff to assess this for 90 or 120 days, but maybe that is not necessary. Mr. Dempsey said he did want to withdraw his second on the amended motion.

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M-16 SUPERINTENDENT'S REPORT (Continued) BOND ISSUE FISCAL MANAGEMENT PROPOSAL

Mr. Bogle asked if there was another second for the amended motion? said the motion failed for lack of a second.

Mr. Dempsey said Mr. Bogle said it right. If we put Mrs. Parks language in there it would exclude the new elementary schools from any thing except the money that was approved under the Bond issue. That is why he is withdrawing his second. He said he agrees with the spirit of what Mrs. Parks is talking about, but he does not believe that it needs to be done this way. Without a second, Mr. Bogle said the Board will now return to the main motion as it appears on the agenda, he asked if there were additional Board comments?

Mrs. Silver called the question.

Hearing none, Mr. Bogle said he would like to speak as the District 1 representative. Mr. Bogle said as the District 1 representative he is the only member of the Board that can speak on one issue and that is this. District 1, unlike every other district of this school district, has no new schools, renovated schools, or magnet schools. Therefore, contrary to Mr. Dempsey's comment that we are all fighting for something, what is being spent in District 1 compared to what is being spent in many other districts is pocket change. He can simply say as the District 1 representative, he said he shares Mrs. Parks deep concerns. From the very beginning we have spoken to the issue of proper management, professional operations, and regrettably this Board has simply not been in the position until now to take positive action to put this Bond program in the professional context that it needs to be. Many opportunities have been brought to the Board but it appears that we simply haven't been in a position to do that until now. He said he regrets many of the votes that we have taken in the past that have caused these problems. That doesn't excuse or allow us to continue to make errors. He said his commitment is for the Board to proceed in a professional manner. Mr. Bogle said the Board wants to deliver on time and in budget as we promised the district. We will have to take radical measures now in order to do that. Mr. Bogle concluded by saying he looks forward to us moving on from this night in a different way than we have in the past. Mrs. Parks said everybody in this room knows exactly why this school is not being built. If she has to say it, she can say it. It goes back to the very beginning when there was an attempt to name the school and it wasn't named for that individual. Consequently, we have just played around. Next month it will be all over for some people employed in this district and as a result of that they are out of it. She keeps hearing comments like, "there is not a dad-gummed thing they can do to me because I will be out and gone." She said she hated that because it was she who put forth every effort to make sure that the person who serves as superintendent of this school system was done on the basis of her preparation, and on the basis of Mrs. Parks' asking the Board members to consider her. If the truth were told she would not be the superintendent of this school system. Mrs. Parks said that was all she had to say. Mrs. Silver said the motion will actually safeguard all the remaining projects and make sure that every school gets the needs that they have whether it's a new school or a school that needs air conditioning, or a school that needs a new bathroom. Mrs. Silver said we have to look after and safeguard all of those children. Not just a few children anywhere in the district, we have to look after all of them. Until the Board takes time to reassess this whole thing, that is not going to happen. She said that is the intent and why she made the motion for this to carry. Mrs. Silver called the question.

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PERSONNEL,

PAYROLL,

AND

ENCUMBRANCES

Mrs. Parks left the meeting at 10:00 p.m.

Non-Renewal of Contract:

Hearing to be June 7, 1995, 10:00 p.m.

Acknowledgement of receipt of Superintendent's recommendation for non-renewal of a career teacher, and direction to Board Clerk to prepare and send notification of recommendation, hearing and rights, and date, time, and place of hearing to teacher (pursuant to 70 O.S. 6-101.25; 6-101.26 and Board Policy B-28).

MOTION: SECOND:

Terri Silver Tom Yeargain

MOVE FOR APPROVAL OF ITEM 1 WITH A HEARING DATE OF JUNE 7, 1995, AT 6:30 P.M.

Mr. Mr. Mr.

ROLL CALL

aye aye aye

Kellert, Dempsey, Yeargain,

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

R. #289 APPROVAL OF HEARING FCÂ» NCN-4iENEWAL OF CaJTRACT: JUNE 7, 6:30 P.

MOTION CARRIED 6-0. Wayne Dempsey Tom Yeargain

MOTION: SECOND:

R. #290 APPROVAL OF PERSONNEL AND ENCUMKIANCES

MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED.

ROLL ClkLL

Mr. Mr. Mr.

aye aye aye

Kellert, Dempsey, Yeargain,

Mrs. Silver, Carter, Mr. Mr. Bogle,

aye aye aye

MOTION ClkRRIED 6-0. 2.

Personnel Report

Recommend that the following persons be employed as of the effective date specifiecJ; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations provided as "information only" in the Personnel Report.

are

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9509041 through 31-9509307) written during the period 05/03/95 through 05/10/95. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue CERTIFICATE INTERNAL AUDITOR

This is to certify that I have received the attached encumbrance list, P.O. # 9509041 to 9509307, from the Encumbrance Clerk, I have made a random testing of the following items: action items; agreements; reimbursements; and the account fund of each item. Limited to the items tested in the sample, the encumbrances are consistent with Board Policy and Oklahoma laws.

/C Edward Romero Internal Auditor

Date

Transportation Bus Driver

Transportation Bus Assistant

Lee, Jack

Sandy, Vera

Williams, L J

Wheeler 4-24-95 .75 Custodial Wor ter

Colbert, Uilliam

4-17-95

4-18-95

Columbus Custodial Worker

Cargile, Marvin

Transportation Bus Assistant

5-3-95

Transportation Bus Driver

Berry, Arlene

Hale, Logan

4-18-95

Transportation Bus Driver

Alexander, Richard

4-11-95

Special Educ Svcs 3-28-95 .5 Speech Patholo list

Smith, Dori

SUPPORT:

Westwood 4-11-95 Intermediate Teac ler

J lies, Deanna

EFFECTIVE DATE

Southeast 4-3-95 .5 Chemistry Teac ler

ASSIGNMENT

Hester, Karen

CERTIFIED:

NAME

103-01 $3,960

105-02 $5,303

103-01 $3,960

158-01 $8,333

160-01 $13,302

105-02 $5,303

03-05 $12,972

01-05 $24,690

01-03 $11,582

ANNUAL SCHEDULE/STEP/LANE

SALARY NAME

PERSONNEL EMPLOYMENTS

ASSIGNMENT DATE

EFFECTIVE ANNUAL SCHEDULE/STEP/LANE

SALARY

o o C3 r* H0 C 0 0<

n co

g o n o

It *

•O H !» co o SS n

'THiir

VO VO Ul

I-*

o •*1

n n

•q

tij

4-18-95

4-12-95

3-27-95

Transportation Bus Driver

Larson, George

Murphy, Robert

South, Allen

6-6-95

Star Spencer Band Teacher

N U Classen Business Teacher

Eisenhower 2nd Grade Teacher

Burrell, Richaro

Fields, Mildred

Jones, Nancy

6-6-95

Jefferson Math Teacher

Baltierra, Mary

CERTIFIED:

Galbreath, Harth J

ADMINISTRATIVE:

6-9-95

2-27-95

Transportation Bus Driver

Henninger, Sherr ’

Star Principal

4-11-95

Transportation Bus Driver

Emery, Jr, Pies

RETIREMENTS:

4-6-95

EFFECTIVE DATE

Transportation Bus Driver

ASSIGNMENT

Baham, Kathryn

DISMISSALS:

NAME ANNUAL SCHEDULE/STEP/LANE

SALARY

ASSIGNMENT

Garden Oaks Unassigned Teache Eugene Field Transition Teache Capitol Hill Elenr EMH Teacher

Muelter,Kery

Richard, Candy

LEAVE OF ABSENCE:

Bluitt, Betty

TERMINATION FRO

5-1-95

6-7-95

Child Nutrition Cafeteria Manager

Wood, Wanda

6-7-95

W Nichols Hi Ils 6-9-95 Principal's Secre :ary

Child Nutrition Cafeteria Manager

Jones, Dorothy

6-9-95

Ledbetter, Charlene

Bodine Media Assistant

Huddleston, MiIdred

6-7-95

Child Nutrition Cafeteria Manager

Child Nutrition Kitchen Assistant

Carter, Lillian

6-30-95

6-6-95

EFFECTIVE DATE

Ketcherside,Bet' y

Arcadia Head Custodian

Moon Science Teacher

Hoover Hath Teacher

Baker, Recenter

SUPPORT:

Warden, Joan

Rayner, Mildred

CERTIFIED (cont nued):

NAME

PERSONNEL TERMINATIONS

ANNUAL SCHEDULE/STEP/LANE

SALARY

o o 0 <+ HC3 C (D O.

o n

g a n o

It "

•O

t-* KO

n H S o o •»l

» M

s H

*■-,

O O

Moore, Uilliam

MEDICAL:

Carr, Nancy

MATERNITY:

Brubaker, Mary

EDUCATION:

LEAVE OF ABSENCE

NAME

Transportation Bus Driver

Stonegate 3rd Grade Teacher

ASSIGNMENT

4-10-95

3-17-95

8-22-95

EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

(D Cb

o 0 0 ft H" 0 C

o n

O S! SS n

D M 90

'rmrr

•*1

H s o

s £

n n

8 a n

>1^ o

J,. 402.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-21 =

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED:

Baird, Yolanda

Johnson Elementary School Speech Pathologist

6-6-95

Hurst, Janet

Rancho Village Elementary School Special Education Teacher

6-6-95

Pinegar, Allison

John Marshall High School Science Teacher

6-6-95

Whitehead, Theresa

Cleveland Elementary School First Grade Teacher

6-6-95

Yarbrough, Bettye

Putnam Heights Elementary School Primary Teacher

6-6-95

Collins, Sharian

Pupil Transportation Bus Driver

4-21-95

Egwuatu, Nenye

Custodial Services Relief Custodian

4-14-95

Grayson, Marsha

Pupil Transportation Bus Driver

4-20-95

Hanson, Anthony

Pupil Transportation Bus Driver

2-10-95

Richardson, Gayla

Child Nutrition Services Entry Kitchen Assistant

4-17-95

Rucker, Floyd

Kaiser Elementary School Custodial Worker

3-17-95

Stevens, Wanda

Child Nutrition Services Cafeteria Manager

6-7-95

SUPPORT;

403.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-22E

PURCHASING R. #291 i APPROVAL OF PURCHASING AND GEa^ERAL BUSINESS

MOTION: SECOND:

AND

GENERAL

BUSINESS

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH I AS LISTED.

ROLL CALL

Mr. Mr. Mr.

MOTION CARRIED

Kellert, Dempsey, Yeargain,

aye aye aye

Mrs. Silver, Carter, Mr. Bogle, Mr.

aye aye aye

6-0.

DISCUSSION Mrs. Silver said she had questions regarding Item H (HVAC contract at Douglass High School by Harrison-Orr Air Conditioning, Inc.) and Item I (HVAC contract at Jackson Middle School by Metro Mechanical Contractors). Regarding the Douglass amounts (Item H) she asked if asbestos removal was included in this cost?

Dr. Isch said he did not have the back-up papers, but he did not think it was included in this figure. ,

Mrs. Silver said the document showing equipment status which apparently came from Dr. Isch, showed an amount for asbestos at Douglass to be almost $32,000. She said she could not find it in the other documents and did not know if that had been included somewhere else or if it was still not included in this amount for the HVAC at Douglass. Dr. Isch said the letter to Dr. Mason that the Board members have, should indicate whether it is a part of this, but he did not believe it was. Mrs. Silver asked if that would be another $32,000 overage for that school.

Dr. Isch agreed that it was.

Mrs. Silver also noted that the add alternates on Item H, DDC controls, were listed at $61,200 in the bid, but in the estimate of what was to be purchased. Dr. Isch estimated those controls at $125,000. She asked about the $64,000 difference. Dr. Isch said for controls for that building, $64,000 would not buy a lot. He said he did know specifically what was included in what they were going to do, but it would not include the total building. Mrs. Silver asked if the direct digital controls in the add alternate for this bid were all inclusive?

Dr. Isch said they would not be for $60,000. Mrs. Silver asked why someone would bid partial controls? Dr. Isch said if that was what the specifications called for, that is what they would bid. He said he would have to look at it specifically, because he did not have that information with him.

Regarding Item I for Jackson Middle School, Mrs. Silver said she did not see an amount for the asbestos. She said she did not know where we were budgeting for asbestos in the original bond issue amounts. Dr. Isch said it was in the heat and air. Dr. Isch added that for accounting purposes we had been asked to separate that. It is only when we spend the money, that it is put on a different line item.

404.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-23=

PURCHASING AND GENER2UJ BUSINESS (Continued) Mrs. Silver asked if the current estimate listed under Item I, Jackson, in the amount of $1,212,000 included the actual bid plus other equipment costs & A/E fees as well as the controls?

Dr. Isch said that should be in there. Mrs. Silver said she is having a hard time finding that information in the other documents the Board received. She said it shows the remaining equipment expenditures at Jackson to be $95,000. How does this work if there is $100,000 just in controls?

Dr. Isch said then the controls would not be included in that amount. Mrs. Silver asked if the agenda listed all of the costs for the HVAC at Jackson.

Dr. Isch said he did not think that these were his numbers. He said he would have to defer to Mr. Darrel Shepard, Board Clerk. The information the Board has was sent to Dr. Mason and he is not sure of this breakdown. Maybe Dr. Mason could respond to the question. Dr. Mason asked explanation.

Mr. Bogle conferred.

Mr.

recommended

Kelly that

if a

could

short

Dr.

help

recess

Isch

taken

with

while

the

staff

RECESS The meeting recessed at 10:15 p.m. and reconvened at 10:22 p.m.

DISCUSSION CONTINUED Dr. Isch said additional costs are anticipated that are not included in the agenda item. They are included in a letter that was sent to Dr. Mason.

Mrs. Silver said her understanding from the conversation during the recess is that there are additional costs that will be incurred on these projects for HVAC. The Jackson project (Item I) will have control costs added that are not included in the information the Board has tonight and asbestos abatement that has not been included, both of which will be brought back to the Board. Mrs. Silver said on the Jackson project, the overage could actually be another $120,000 over what is shown.

Dr. Isch agreed. He said the better information is in the memorandum explaining the costs and the recommendations. Mrs. Silver referred to the previous item the Board voted on regarding the "pay as you go plan." She asked if that started now, or if that would start next week.

Dr. Mason said the secondary schools HVAC have been exempted from the plan. Mr. Kelly said the "pay as you go plan" does not include secondary schools heating, ventilating, and air conditioning. Mr. Bogle asked if this estimate included air conditioning gymnasiums at these schools? Dr. Isch indicated "yes."

the

Mr. Bogle asked if it is known how much the gymnasiums will be for these schools?

for

air

conditioning

Dr. Isch said he had not asked the engineering firms to separate that cost, so he did not have a number.

405.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-24=

PURCHASING AND GENERAL BUSINESS (Continued)

For the record, Mr. Bogle asked if every effort had been made to evaluate the costs so the Board is being brought the most economical system within the limits that the Bond program allows. He also asked if this is the best deal we can get for the product being bought? Dr. Mason question.

asked

The

Benham Group

could

respond

to Mr.

Bogle's

Mr. Bagby said The Benham Group did not evaluate the estimates, so they cannot say if the actual bids are within the estimates, or if they actually reflect the work that was done. Mr. Bagby said in order to say yes. The Benham Group would need to look at the estimate and evaluate that estimate against the design and the actual product that was bid. Dr. Mason said she was not sure that Mr. Bagby could really answer the question that Mr. Bogle was asking. She asked if Mr. Bagby would explain to the Board what they did when they received Item H (Douglass High School) and Item I (Jackson Middle School) for review. What was received and what did The Benham Group do as a consultant?

Mr. Bagby said they took the projects and broke them down into disciplines. Each discipline did a thorough review of the project as it was presented to them, with the idea of what they had in front of them represented the scope of the project that was intended by th^e school district. It was evaluated based on the accuracy ^and completeness of the drawings so that the contractor would have the ability to bid; not have questions; and not have to enter dollars in for unanswered questions or grey areas. The Benham Group generated comments back to the design engineer of record. He took those comments and incorporated them into the project prior to the project bidding.

Dr. Mason said she asked that Mr. Bagby make that statement because they do not get involved in determining whether or not what comes to them is the best. They just take what is brought to them. Mr. Bagby said The Benham Group does not do a value engineering as such. More to the point, Mr. Bogle said staff is bringing to the Board tonight a recommendation for a bid that is $1.2 Million over the original budget on Item H and approximately $20Q,000 over the original budget for Item I. These are significantly over budget, especially Item H. He is looking to know that every effort has been made to bring the Board the most economical bid they can get to satisfy the needs of this project. He said that is a significant cost overrun and he wanted to know th^t every effort has been made to get that cost down as much as'possible. Dr. Mason asked Mr. Bagby when The Benham Group reviews the project^, if they do so based on square footage of buildings? She asked if within their review they determined whether or not the district was requesting the appropriate number of chillers?

Mr. Bagby said in the case of Douglass High School they looked at how many unit ventilators were actually installed in the project and determined, with the help of district staff, that there was probably more equipment than necessary. The Benham Group did work with the A/E firm to bring down the number of unit ventilators, so they could get closer to what the building actually required. Mr. Bagby said in that respect, yes. , Mr. Yeargain asked if air conditioning gymnasiums had been voted on previously?

Mr. Bogle said it has been brought before the Board for individual schools, but not for all schools. The Board is still voting on ^a school-by-school basis. Mr. Kellert asked how do we account for the fact that we still find ourselves with a $700,000 overage. He questioned if there is a specific condition in the project that was unanticipated. He asked what kind of an explanation other than "Well, that was the lowest bid" do we have for being $700,000 over the most current estimate?

406.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-25=

PURCHASING AND GENERAL BUSINESS (Continued)

Dr. Mason asked that Dr. Isch respond.

Dr. Isch said the March estimates were based on cost per square foot from last year. The market is just that much different than it was a year ago, and the cost is considerably higher than it was a year ago per square foot.

Mr. Kellert asked if this was the first project that has been bid since a year ago that has reflected that higher cost per square foot? Dr. Isch said all bids this Spring were higher.

Mr. Kellert said he questions why we still have not adjusted our projections to reflect the lower costs. We keep acting surprised now when we have another $700,000 overage, and yet apparently it is at a square foot rate that we have already seen. Why did we not revise the project estimate accordingly? Mr. Kellert said we have a March estimate and Dr. Isch is saying the market place has exceeded where we were in March. Mr. Kellert said if this much has changed in the market since March, is this the first indication we have had of it? Dr. Isch said the bids opened in February and March would indicate that the price was going up.

Mr. Kellert asked when that happened, upwards ?

if we went back and revised

Dr. Isch said he did not think those estimates were changed from the previous month.

Mr. Kellert said that is essentially part of the problem. We have revealed from the market place that things have changed. We have a project management system that you can basically make about four key strokes and probably change all of the projections on HVAC from that point forward and we just simply continue not to do that. We are going to continually be confronted with more surprises that don't have to be surprises and we are going to continue to make flawed decisions or projections until we can take from our experience and project that it will happen and start making necessary adjustments. He said the Board is entitled to the bad news as well as the good. He doesn't like to see the bad news for the first time when he is getting ready to vote on it.

Mr. Yeargain said by the time they get through with construction down town and the MAPS program, the district might have to go into the air conditioning business. Mrs. Silver said Dr. Isch pointed out a document that was in the Board packet and she did not translate it the way he explained it. To her. The cover letter did not tell her what Dr. Isch had told her during the recess. That document is titled, "Removal of Asbestos HVAC" and is dated May 8. She said that document has items listed on the back and from her understanding these are the recommendations of areas that would have asbestos removal from the A/E firms, if we route the air conditioning according to the recommendation. Douglass High School shows there could be as much as $153,000 above what the Board is looking at tonight for asbestos removal. There will be a number of added costs. The total for the secondary schools Dr. Isch estimated is about $400,000 above what has already been looked at for asbestos. Hopefully that can be reduced.

Mr. Dempsey said an architect did tell him last June or July that we were going to do ourselves harm if we didn't go ahead and get all of the secondary projects out in September and October because prices generally go up in Spring and Summer. He said if the Board looks back at some of the buildings that are coming in, for example Jackson or Douglass, the A/E firms have found there is a lot more work that has to be done to bring the systems up in those buildings. It is not necessarily just the age of the building, but we do have to remember that historically some of these buildings, like Douglass and Jackson, have not always had the kinds of maintenance, repair, and care that many of the other buildings have had. The Board will see, as we move through the process, that some of the buildings were not maintained before Brown vs. Topeka. Now, it will be very difficult to do things in those buildings.

407.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995

M-26=

PURCHASING AND GENERAL BUSINESS (Continued) Mrs. Silver asked about the anticipated cash flow for the "pay as you go plan." If we go over on these items tonight, does that in any way affect the total in the "pay as you go plan" for the next fiscal year, or have we already taken these projects into account?

Mr. Kelly said the approval of these schools tonight will not affect the cash flow and the "pay as you go plan" for the next fiscal year. Mr. Kellert requested that whenever something like this does occur; if we see a shift in the market or pricing; that we will immediately go to some sort of project management tool and reflect these changes and at least put the best information before the Board that we possibly can. We really do need this information to be as current as our experience allows to us to be. Mr. Bogle said the action the Board took tonight cleans the slate and we start over again. He said he shares some of Mr. Kellert's concerns regarding the projected costs. What the Board did tonight was vote to reduce the HVAC to 85% of the original Bond estimate. In fact, we know that our costs are running approximately 136% of the Bond estimate. He said we are entering into a situation where the Board is saying we have to redefine the scope of work. We can't simply go in and find a savings here or there. We have to find a way to redefine the scope of work within the limits of the Bond as it was voted by patrons of the district. It is very difficult to vote in the affirmative on Items H and I. He said Mr. Dempsey's comments make a very passionate appeal and suggest that deferred maintenance for various reasons in the past, may have created a situation with these schools that is different than other schools. Mr. Bogle said there has also been deferred maintenance at Stonegate and Britton Elementary Schools and other schools around the district where the district has not given priority. In the Board's selection of the next superintendent, they have said that building maintenance is a new priority for this district. He said it is difficult tonight, in light of what has been discussed, and now the Board is to vote on projects that are three-quarters of a million dollars over budget without saying to staff, "Can we go back and evaluate this once again?" Is there any place where we can cut these projects so that we don't compromise or challenge the limits of the Bond issue, but that will save additional funds? He said he is compelled at least to bring that issue up as the Board struggles with what is the right thing to do. He said he did not know if there are any other Board members who feel similarly or not, and he is not sure what a request of that nature would have, or what the impact of that request would have on the schedule of being able to deliver these projects in a way that gets heating into the buildings by next Winter. Eas^nent: University of Central Okla. (Eisenhower Elanentary Schl.)

Easement; School)

University of Central Oklahoma (Eisenhower Elementary

Granting an easement and right-of-way over the following described real property to the University of Central Oklahoma for access.to property east of Eisenhower Elementary School, 1301 NE 101, Oklahoma City, OK, 73131, owned by the University. Easement is for the purpose of allowing ingress and egress to service a proposed radio tower for UCO's KCSC Radio. Fee for the easement shall consist of a one time payment of $6,750 to be deposited in district's general fund. Agreement has been reviewed by district's general counsel;

A piece, parcel or tract of land located in the Northwest Quarter (NW/4) of Section 26, township 13 North, Range 3 West I.M., Oklahoma County, Oklahoma, and being more particularly described as follows; BEGINNING at the Southeast corner of said Northwest Quarter (NW/4); THENCE North 88 59'12" West along the South line of said Northwest Quarter (NW/4) a distance of 68.24 feet; THENCE North 34 25'23" East

408.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-27-

PURCHASING AND GENERAL BUSINESS (Continued)

a distance of 35.93 feet; THENCE South 88 59'12" East and parallel with the South line of said Northwest Quarter (NW/4) a distance of 47.93 feet to a Point of the East line of said Northwest Quarter (NW/4); THENCE South 00 00'00" West along the East line of said Northwest Quarter (NW/4) a distance of 30.00 feet to the Point of Beginning; containing 1,915 square feet, more or less, or 0.04 acres, more or less. B,

Contract (Trans-Tel Central, Inc); 32 Computer Outlets for Network Requirements (Adams Elementary School) Approval of contract for network requirements for thirty-two computer outlets at Adams Elementary School) by Trans-Tel Central, Inc., for a cost of $17,025.21. This expenditure is to be charged to account 523-511-1000-430-429-1040-000-069 and has been approved on our Federal Educational Grant and/or Programs (Chapter 1).

Adoption of Elementary Social Studies

Adoption of Elementary Social Studies - Special Education Texts and Supplementary Materials for 1995-96 as approved by the Elementary Social Studies - Special Education Textbook Committee. People in Time & Place, Buamann, Kaltsounis, Silver Burdett '95 Kindergarten Place Package, Silver Primary Place Package 1, Gr. 1, Silver Primary Place Package 2, Gr. 2, Silver Living in Families, Gr. 1, Silver Workbook, Silver Living in Communities, Gr. 2, Silver Workbook, Silver Comparing Communities, Gr. 3, Silver Workbook, Silver Comparing Regions, Gr. 4, Silver Workbook, Silver Our Country, Gr. 5, Silver Workbook, Silver

Adoption of Middle School Social Studies - Special Education Texts and Supplementary Materials for 1995-96 as approved by the Middle School Social Studies -Special Education Textbook Committee.

LEARNING DISABILITIES: The World Around Us, Beyer, c'95

23.10 8.37 25.71 8.37 6.95 30.54 9.09

$ $ $ $ $ $

23.10 8.37 39.66 8.37 6.95 7.47

$ $ $ $ $

MENTAL RETARDATION: The World Around Us, Beyer, c'95

Communities Near & Far, Workbook, Macmillan Regions Near & Far, Gr. Workbook, Macmillan U.S. Citizenship, c'88, America's Story, Gr. 8, Book 1: Before 1865

Gr. 6, Macmillan

7, Macmillan AGS by Bernstein,c'95

Elementary Social Studies Adoption

$ 290.00 $ 499.00 $ 499.00 17.95 $ 7.00 $ 19.55 $ 7.00 $ 23.10 $ 7.55 $ 25.85 $ 7.95 $ 30.80 $ 8.05 $

Adoption of Middle School Social Studies

Communities Near & Far, Gr. 6,Macmillan Workbook, Macmillan Regions Near & Far, Gr. 7, Macmillan Workbook, Macmillan U.S. Citizenship, c'88, AGS United States & Its Neighbors, Gr. 8,Macmillan Workbook, Macmillan

32 Ccxnputer Outlets (Adams Elementary School Trans-Tel Central Inc.

Middle School Social Studies Adoption

409.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995

M-28e

PURCHASING lyiD GENERAL BUSINESS (Continued)

Maps, Globes, Graphs, By Billings, c'93

High School Social Studies Adoption

Level D - States & Regions, Steck Vaughn Level E - United States, Steck Vaughn Level F - World, Steck Vaughn

$ $ $

4.77 4.98 4.98

Adoption of High School Social Studies Adoption of High School Social Studies - Special Education Texts and Supplementary Materials for 1995-96 as approved by the High School Social Studies -Special Education Textbook Committee. LEARNING DISABILITIES;

Economics: Today and Tomorrow, Miller, c'95 Glencoe Exploring A Changing World, Globe Workbook, Globe Experiencing World History, AGS Workbook Our Nation's History, Knapp/King, c'92, AGS Workbook, Oklahoma/1, by Wagoner, c'94, Thunderbird Workbook United State Government, Sullivan/Smith, c'92, AGS Workbook, AGS

41.49

$ $ $ $ $ $ $ $ $

38.45 6.45 25.95 7.95 25.95 7.95 15.95 4.95 23.95

4.77

$ $ $ $ $ $ $

4.98 4.98 28.47 7.47 7.47 30.54 9.09

MENTAL RETARDATION;

Maps, Globes, Graphs, By Billings, c'93

Level D - States and Regions, Gr. 9, Steck Vaughn Level E - United States, Steck Vaughn Level F - World, Steck Vaughn Applying Economic Principles, Glencoe World History and You I, Gr. 10, Steck Vaughn World History and You II, Steck Vaughn United States & Its Neighbors, Gr. 11, Macmillan Workbook, Macmillan ' Oklahoma, Gr. 12, Macmillan Title VII Grant;

Title VII Grant: Heronville Elanentary Schl.

Heronville Elementary School

Approval to submit a five year comprehensive school grant (Title VII Proposal) to the U.S. Department of Education in the amount of $235,997 for a school wide transitional education program for Heronville Elementary School.

(ITEMS G - I RELATE TO BOND ISSUE PROJECTS) Asbestos Rsnoval for 7 Sites

Contract Approval;

Asbestos Removal for 7 District Sites

Approval for asbestos removal at seven (7) district sites (Harding, Jackson, Taft, Hoover, Northeast High School, Douglass High School and Emerson Alternative) by the following contractors who submitted the low bids (5 received);

Mid-South Abatement Delta Engineering & Delta Engineering & Delta Engineering & Delta Engineering & Delta Engineering & Delta Engineering & TOTAL

Co. (Jackson) Materials Co. Materials Co. Materials Co. Materials Co. Materials Co. Materials Co.

(Harding) (Taft) (Hoover) (NEHS) (Douglass) (Emerson)

7,900.00 29,486.00 21,650.00 39,785.00 19,587.00 19,511.00 7,250.00 $ 145,169.00 $ $ $ $ $ $

This expenditure, in the total amount of $145,169.00, is to be charged to Bond Fund Account 531-105-4700-450-000-0000-000-OPU.

410.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995

=f" M-Z9=

PURCHASING AND GENERAL BUSINESS (Continued)

HVAC Contract;_____ Douglass Conditioning, Inc.)

High

School

(Harrison-Orr

Air

Approval of contract with Harrison-Orr Air Conditioning, Inc., who submitted the low bid (3 received) including alternates 1,2,4 and deduct alternate #6, for HVAC and related electrical work at Douglass High School. This expenditure, in the amount of $2,463,600.00, is to be charged to Bond Fund Account 531-105-4700450-000-0000-000-707.

Douglass H.S. HVAC: HarrisonOrr Air Conditioj ing, Inc.

Cost Projections

Original Bond Issue Amount (HVAC)

$ 1,897,975

March Estimate of Total HVAC Costs Current Estimate (Including Actual Bid Plus Other Equipment Costs & A/E Fees) Difference (Overage) Over March Estimate

$ 2,351,210 $ 3,124,038

HVAC Contract: Contractors, Inc.)

Jackson

Middle

School

+772,828

(Metro

Mechanical

Approval of contract for HVAC and related electrical work at Jackson Middle School by Metro Mechanical Contractors, Inc., who submitted the low bid (4 received). This expenditure, in the amount of $942,000.00, is to be charged to Bond Fund Account 531105-4700-450-000-0000-000-515. Cost Projections

Original Bond Issue Amount (HVAC, Ceilings, Electrical) March Estimate of Total HVAC Costs Current Estimate (Including Actual Bid Plus Other Equipment Costs & A/E Fees) Difference (Overage) Over March Estimate

759,900

$ 724,943 $ 1,212,334 $

+487,391

Jackson Middle School HVAC: Metro Mechanical Contractors, Inc

411,

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-30^

CERTIFICATION STATEMENT(S)

TO*.

BOARD OP EDUCATION

I hereby certify to the best of roy knowledge that the recommendation for expenditure of Bond funda for a contract, with Harrison-Orr Air Condition incf, Inc., who submitted the..Iatf-bid II received) includino all alternates 1, 2-,_4 and deduct alternate.. for MVAC.and related electrical work*at Douclasa High SchOfll in the Board of Education Meeting agenda of M^y iMf 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election,

Dr, J

Mr.

Isch

Charles Allen

(Date)

TO I

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for HVAC and related electrical .work at Jackson Middle__ Schoolâ&#x20AC;&#x201D;by Metro Mechanical Contractors, Inc, in the Board of Education Meeting agenda Of ilay 15.-. 199,5 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Mr. Carles Allen

(Data)

412.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-31 =

CERTIFICATION STATEMENT(S)

TO;

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that tbs reooromendation for expenditure of Bond funds for asbestos removal ackson. Tafu,—DOPve.f j. __ seven i/)__ LtFior gjtee__ (Harding. Northeast Hioh School. Doualase High School, and Emerson Alternatively, -ty. Mid~south Abatement Co^ .... LJflgXggn)a&d—P.e,lta _______ ______________________ Meeting Co. in the Board of agenda of MaV-J.5, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election,

Dr. J

Mr,

sen

Charles Allen

(Date)

413.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 b F

M-32

UNFINISHED 1.

BUSINESS

On-Call Emergency Asbestos Abatement for 18 Schools (HVAC): Delta Engineering and Tec-An Approval for on-call emergency asbestos abatement (HVAC) at various district sites (18 schools) by Delta Engineering (primary contractor) and Tec-An (alternate contractor) who submitted the low bids (6 received). These expenditures, based on the rate of $462.00 and $488.88 per day respectively, will be charged to Bond Fund Account 531-4300-450-000-0000-000-OPU on an as needed basis. (Postponed from the May 8, 1995, Board of Education Meeting.)

R. #292

On-Call Emergency Asbestos

Abatanent for 18 Schools

(HVAC)

MOTION: SECOND:

Wayne Dempsey Michael Carter

MOVE FOR APPROVAL OF ITEM 1 AS1 LISTED. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

MOTION CARRIED 6-0. Mr. Ron Bogle said due to late information that has been brought to the Board and Superintendent, the Superintendent had requested that ve remove Item 2 from the agenda, pending an analysis of the situation that has been presented by Legal Counsel.

DDC/TC Controls Pulled From Agoida

DDC/TC Controls for 3 Schools Removed From Forthcoming Bid

ITEM PULLED FROM THE AGENDA Dr. Betty G. Mason said late this evening communication was received which caused staff to request postponing action on this issue tonight. However, we would like to move ahead one way or another with this item, just as quickly as possible because it does tie closely to other things that we are trying to do at the secondary schools. She said she would like to request that the Board grant a Special Board meeting,^ Thursday morning so we can move forward with whatever we are going to do about the DDC/TC controls. She said the Special meeting should not last more than an hour.

Mr. Bogle said the meeting would require a quorum. could attend?

He asked if members

Mr. Bogle said he would be out of town on Thursday morning and would be unable to attend. Board Meeting Set For May 18, 1995, 8:15 a.m.

BY BOARD CONSENSUS THE SPECIAL MEETING WAS SET FOR THURSDAY, MAY 18, 1995, 8:15 A.M.

Mr. Bogle said there was one citizen that has signed up to speak to the issue on the agenda. Since the item was pulled, that citizens' comments will be moved to the Citizens' Comments portion in the agenda. NEW

(NONE)

BUSINESS

414.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995 M-33

CITIZENS 1.

COMMENTS

CITIZENS'

Larry Jones, BTH Mechanical - Mr. Bogle asked Mr. Jones if he would be speaking to the Board regarding the issue of controls in the schools. Mr. Jones said he would. Mr. Bogle asked Legal Counsel for an opinion as one of the restriction for Citizens' Comments is that a citizen may not speak about issue when pending litigation is present. Mr. Bogle asked Mr. C. J. Rogers, General Counsel, if he considered the relationship with BTH Mechanical to be one of pending litigation. Mr. Rogers said the relationship falls within the classification of a pending lawsuit or a complaint.

BOARD

MEMBERS

COMMENTS

Mr. Wayne Dempsey said he had one item he wanted to point out. He said it is a sore spot with him regarding the issue of the Rogers Middle School roof and where that was being paid from. He said he had heard a comment tonight that those funds came from the Bond fund. He said he knows specifically that is the only item the Board has approved to come from interest proceeds on the Bond issue. He said he could understand why it was felt by some that this was being taken out of Bond fund proceeds because in the Proposition 1 report it shows the hot roof at Rogers with $170,000 in that report. He said he hoped we would develop some kind of mechanism to show the expenditure of interest funds and account for those interest funds. Maybe that will be done under the "pay as you go plan." He said this item is one that should be from interest money. That is where the Board said to pay from.

COMMENTS

BOARD MEMBERS* COMMENTS

Mr. Bogle said this was a difficult meeting tonight and he believes it was handled with dignity which is befitting the Board of Education. He said in every meeting individuals make comments that perhaps later they wish they hadn't made. He said he would simply like to say that he applauded Dr. Mason and staff for bringing to the Board tonight a responsible proposal to help work with the Board to get this Bond program in order. Clearly, it was a strong majority vote and any comments that might have negatively reflected on or impugned the reputation of the Superintendent or others, does not reflect his feelings. Mr. Bogle said he admires and respects the Superintendent and staff and deeply appreciates their courage and integrity and believes the program that was brought before the Board tonight is for the first time something that this Board can embrace and move forward on and feel that they are progressing in a professional way on this very important project. He said it is a great relief to move forward in a positive way rather than week after week having to come back and somehow or another make apologies to the community about the way they are progressing. Mr. Bogle asked Dr. Mason if her last Board meeting would be June 5?

Dr. Mason said it would be. Mr. Bogle said he looked forward to celebrating with her on June 3 at her retirement dinner and will at that time wish her many happy returns. EXECUTIVE

SESSION

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING/CENTRAL OFFICE ADMINISTRATORS OF THE OKLAHOMA CITY PUBLIC SCHOOLS; (B) NEGOTIATIONS WITH EMPLOYEE GROUPS; AND (C) DISCUSSION WITH LEGAL COUNSEL CONCERNING LITIGATION IN THE UTILITIES AND PIPELINE COMPANIES VS THE STATE EQUALIZATION BOARD CASES CURRENTLY IN THE COURT OF TAX REVIEW AND STATE SUPREME COURT.

ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

The Board went into Executive Session at 10:55 p.m.

R. #293 APPROVAL PCÂ» EXECUTIVE SESSIC* 10:55 P.M.

415.

MINUTES OF THE REGULAR MEETING OF MAY 15, 1995

H-34 RETURN R. #294 RETURN TO OPÂ®I SESSION 12:08 A.M.

OPEN

SESSION

Michael Carter Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr.

MOTION CARRIED 6-0. IN

OPEN

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

Kellert, Dempsey, Yeargain,

aye aye aye

The Board returned to Open Session at 12:08 a.m.

SESSION

NO ACTiai TAKEM ON ITEMS A AND C

MR. RON BOGLE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING/CENTRAL OFFICE ADMINISTRATORS OF THE OKLAHOMA CITY PUBLIC SCHOOLS AND (C) DISCUSSION WITH LEGAL COUNSEL CONCERNING LITIGATION IN THE UTILITIES AND PIPELINE COMPANIES VS THE STATE EQUALIZATION BOARD CASES CURRENTLY IN THE COURT OF TAX REVIEW AND STATE SUPREME COURT.

R. #295 APPROVAL OF 1995-96 PROCEDURAL AGREEMENTS APT AND OCFCE

MOTION: SECOND:

Frank Kellert Wayne Dempsey

(ITEM B) MOVE APPROVAL OF THE 1995-96 PROCEDURAL AGREEMENT BETWEEN THE OKLAHOMA CITY BOARD OF EDUCATION 1-89, AND THE OKLAHOMA CITY FEDERATION OF TEACHERS, LOCAL 2309. FURTHER MOVE APPROVAL OF THE 1995-96 PROCEDURAL AGREEMENT BETWEEN THE OKLAHOMA CITY BOARD OF EDUCATION 1-89 AND THE OKLAHOMA CITY FEDERATION OF CLASSIFIED EMPLOYEES, LOCAL 4574. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

Mrs. Silver, Mr. Carter, Bogle, Mr.

aye aye aye

MOTION CARRIED 6-0. R. #296 ADJOURNMiaW 12:10 A.M.

ADJOURNMENT

There being no further business, the meeting adjourned at 12:10 a.m. The motion for adjournment was made by Michael Carter and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, exc Session, is on file in the Office of/^he Clerk.)

ding the Executive

President

Minute Clerk Mi^tes

by the _______________ t 1995.

approved

Board

Education

this

day

416.

MINUTES OF THE REGULAR MEETING OF MAX 15, 1995 M-35

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

) ) )

_Wiiness my hand and seal of this School District this _______ , 1995.

•— day

Clerk, Oklahoma City Board of Education

(SEAL)

417.

MINUTES OF THE SPECIAL MEETING OF MAX 18, 1995

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MAY 18,

1995, AT 8:15 A.M.

PRESENT!

Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

Vice President Member Member Member Member Member

ABSENT:

Ron Bogle, District 1

President

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; and Cleeta John Rogers, General Counsel. CALL

ORDER

CALL TO CÂ«DER

Mrs. Terri Silver called the meeting to order. Mr. Frank Kellert gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present.

EXECUTIVE

SESSION

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM (A) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING POSSIBLE LITIGATION IN THE MATTER OF THE EMCS/DDC CONTROLS. ROLL CALL

Kellert, Mr. Mrs. Parks, Yeargain, Mr.

MOTION CARRIED 6-0.

R E T U R N

MOTION: SECOND:

aye aye aye

Dempsey, Mr. Carter, Mr. Mrs. Silver,

aye aye aye

The Board went into Executive Session at 8:2

OPEN

.m.

S E S S I 0 N R. #298 RETURN TO OPEN SESSION 9:40 A.M.

Thelma R. Parks Wayne Dempsey

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Kellert, Mr. Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 6-0.

R. #297 APPROVAL PCK EXECUTIVE SESSION 8:20 A.M.

aye aye aye

Dempsey, Mr. Mr. Carter, Mrs. Silver,

aye aye aye

The Board returned to Open Session at 9:40 a.m.

a/-,

418.

MINUTES OF THE SPECIAL MEETING OF MAY 18, 1995

M-2 I N NO ACTICM TAKEN CN ITEM A

OPEN

SESSION

MRS. TERRI SILVER ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM (A) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING POSSIBLE LITIGATION IN THE MATTER OF THE EMCS/DDC CONTROLS. UNFINISHED

BUSINESS

DDC/TC Controls Be Purchased From The Previously Approved HVAC Contractors

Controls for the following schools be removed from the forthcoming bid for DDC/TC controls and that the controls be purchased from the previously approved HVAC contractors as shown. (Postponed from the Board of Education meeting of May 15, 1995.)

R. #299 ' APPROVAL TO REMOVE CCNTROLS FROM PC®THOOMING EIVAC BIDS 'FC® tOlTHEAST & NCRTHNEST CLASSEN HIGH SCHOOLS AND HARDING MIDDLE SCIWL

MOTION: SECOND:

Northeast High School

United Mechanical, Inc., Cost already included in base bid. No change order required. (Johnson)

Northwest Classen High School

Matherly Construction Co., Cost already included in base bid; No change required (Barber Coleman)

Harding Middle School

Midwest Mechanical Cost already included in base bid; No change order required (Landis & Gyr)

Frank Kellert Michael Carter

IN LIGHT OF A CONTRACT SIGNED AND EXECUTED BY THIS DISTRICT THE 15TH DAY OF MARCH OF THIS YEAR, I MOVE THAT THE CONTROLS FOR THE FOLLOWING SCHOOLS BE REMOVED FROM THE FORTHCOMING BID FOR DDC/TC CONTROLS; NORTHEAST HIGH SCHOOL, NORTHWEST CLASSEN HIGH SCHOOL, AND HARDING MIDDLE SCHOOL.

ROLL CALL

Kellert, Mr. Mrs. Parks, Yeargain, Mr.

aye no aye

Dempsey, Mr. Carter, Mr. Mrs. Silver,

aye aye aye

MOTION CARRIED 5 aye, 1 no.

R. #300 ADJOURNMENT 9s43 A.M.

ADJOURNMENT

There being no further business, the meeting adjourned at 9:43 a.m. The motion for adjournment was made by Frank Kellert and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mrs. Silver, aye. All aye.

419.

MINUTES OF THE SPECIAL MEETING OF MAY 18, 1995

:M-3 THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive

nute Clerk

Miimtes approved __ ! 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

the

Board

Education

this

day

)

day

Witni tness my hand and seal , 1995.

Oklahoma City Board of Education

(SEAL)

JllllL

420.

MINUTES OF THE SPECIAL MEETING OF JUNE 5, 1995

-4

M-1:

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM

(BOARD CONFERENCE ROOM),

ADMINISTRATION BUILDING,

900

NORTH

KLEIN,

MONDAY, JUNE 5, 1995, AT 8:10 A.M. PRESENT!

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

T O

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. Mrs. Terri Silver gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present. Mr. Michael Carter arrived for the meeting at 8:15 a.m. SPECIAL

BUSINESS

Discussion with The Benfiam Group, regarding Bond issue projects.

Bond

Project

Consultants,

Mr. Ron Bogle said the purpose of today's meeting was to enter into a discussion with The Benham Group, Bond Consultants, regarding their relationship with the district about Bond issue projects. Mr. Tom Gunning introduced those in attendance from The Benham Group, Mr. Bill Allison, Senior Vice President; Mr. Lance Benham, Senior Vice President and Principal in charge of Benham's portion of the Bond project; Mr. Tom Gunning, Vice President; Mr. James Bagby, head of Benham's mechanical portion of the Bond project and Assistant Project Manager; and Mr. Jim Johnson, in charge of scheduling and expediting for The Benham Group. Mr. Gunning referenced the outline of discussion points that The Benham Group prepared for today's meeting. He said during the last year. The Benham Group had observed a lot of different activities and made suggestions on some things that might be considered to improve the way the Bond issue is going. He said his firm has met with Dr. Mason on many occasions and they were pleased to see a lot of things have already been implemented. Mr. Gunning said The Benham Group joined the Bond project after the Bond issue was well underway. He stated that the Bond project is complicated and difficult, and a lot more difficult than the MAPS project due to the

BOND ISSUE DISCUSSION WITl THE BENHAM GROUP

421.

MINUTES OF THE SPECIAL MEETING OF JUNE 5, 1995

k M-2"

SPECIAL BUSINESS (Continued) BOND ISSUE DISCUSSION WITH tremendous number of individual small projects, and the large number of architects and personnel. This far exceeds anything that has been THE BENHAM undertaken in the State of Oklahoma. Mr. Gunning said the district GROUP

staff who initially put together the project did a tremendous job with very limited resources and knowledge. He stated that anything said today is not intended to be critical of what the Board has done, and certainly not intended to be critical of staff, especially Dr. Jack Isch, Executive Director, Management Operations. Mr. Gunning said Dr. Isch has done a remarkable job in setting up the project. He said his firm and Dr. Isch have not always agreed, but his firm recognizes the efforts that staff have put forth. He said without Dr. Isch the Bond issue would not be where it is now.

Mrs. Thelma R. Parks asked for a point of clarification for the meeting. She asked if the purpose was to review the scope of work of the unfinished projects, or if it was an overview of what The Benham Group should have done from the first. Mrs. Parks asked if today's meeting is to deal primarily with those projects that are left, or the overall projects, those completed and not completed? Mr. Ron Bogle said the meeting was set to clarify The Benham Group's role and the process of how projects are being done; what is or what is not the authority of The Benham Group; where are they responsible; where are they not responsible; and what has been the practice. In evaluating that practice the Board might make some adjustments for the remainder of the Bond program. Mr. Frank Kellert said Mr. Dempsey had brought up the question and the need to clarify and define what the Board should look to The Benham Group for. Since it is time to renew the contract with The Benham Group, Board members should know what is expected of The Benham Group and what is not their responsibility or within the scope of their contract. Mr. Bogle pointed out that there were a couple of instances where the Board was particularly confused. One was in relationship to the recommendations regarding EMCS/DDC controls and the other had to do with The Benham Group's role in terms of reviewing designs and communications with staff. He said the Board has been frustrated a number of times when they have asked for somebody to be the final word on whether something is right or wrong, approved or not approved, recommended or not recommended. The Board has not felt they have known who to look to during those times.

Mrs. Parks said she appreciated The Benham Group being here. The six projects in Proposition 1 have either been addressed, or not addressed except for one of the projects. To her, it seems this discussion is after the fact. She said she realized there are frustrations that have been demonstrated by Board members, and she is frustrated even at this point, as to why the Board is discussing this, except for guidance through the projects that are upcoming. She said if we are going to discuss projects in terms of what has been done or not done, it a waste of her time. Mr. Gunning said there is nothing to be gained by discussing projects that have already been done or that are substantially done at this point. This meeting is to look forward and discuss Benham's participation and things they see that could possibly be considered for change in the participation of The Benham Group. He said they had been approached from time to time with questions about what they are doing and asking if they could do certain things. He said this was an opportunity to go over what is expected from The Benham Group. He said this meeting primarily took place as a result of a meeting that was held with the Superintendent where she stated she wished the same type meeting could be held with Board members.

422.

MINUTES OF THE SPECIAL MEETING OF JUNE 3, 1995

M-3E SPECIAL BUSINESS (Continued)

Referring to the outline prepared by The Benham Group, under Benham Group Participation - Cost vs. Value, Mr. Gunning said The Benham Group's scope of services is set up as an extension to the district's technical staff. The Benham Group is not managing the project or coordinating the project. They are simply performing individual task orders as requested when district staff does not have personnel or the time to do something. He said the scope of services has evolved over the last several weeks, but the basic thing The Benham Group has been doing is reviewing design documents at the prefinal submittal. That is when the Architect/Engineer has completed the documents and feels the project is ready to go out for bid. The Benham Group receives those documents to review from a technical stand point and determines if they are adequate for the contractors to understand, bid and give the Board a fair price for doing the work. Do they appear to be technically correct? Do they meet building code? Are there any major glitches? Mr. Gunning said his firm reviews the documents and sends them back to the Service Center with a copy of the comments to the A/E, so he is aware The Benham Group has finished, and then the A/E picks up the marked up drawings from the Service Center. The A/E then goes back and makes the changes. He said until recently. The Benham Group had not been seeing the documents again. Within the last several weeks. The Benham Group has been getting the documents back after the A/E firms have made their revisions, to perform a "back check" to determine if the A/E firms picked up all the recommendations. Mr. Gunning said if the A/E disagrees with The Benham Group's comments, the A/E can go to the Service Center and ask if the revision is needed and state they do not agree. He said the A/E is legally and finally responsible for the comments; the correctness of the document; and it is the A/E's decision as to whether something is done exactly like The Benham Group suggestion. He said the final decision also rests with the A/E and not with The Benham Group, because the A/E has the final liability. Exceptions are in the current activities on the EMCS systems where The Benham Group coordinated the activities of all the architects and pulled together one single bid set for the controls on the eleven schools. Mr. Gunning said there was a lot of other things that his firm could be doing. He said The Benham Group's scope of work is very broad and general. He said they could do just as much or as little as the Board wanted them to. He said typically a project would be submitted to The Benham Group three times for review; preliminary stage (50%), final (100%), and after the final review comments are incorporated by A/E firms. He said some documents'have been seen early in the preliminary stage. The preliminary stage is very important because that is where you should check to insure that the architect understands the scope of work and if the budget for the scope of work will match the actual estimated cost of the construction. Mr. Gunning said the contract further requires that the architect submit to the district an estimate of the cost. However, Mr. Gunning said very few of the architects are doing that, according to the ones The Benham Group have seen. In fact. The Benham Group has actually seen very few of the estimates even on the finals. He said he does not know if the Service Center is getting them and has had time to check them. Early in the project. The Benham Group did not see very many specifications, at this point, they are generally getting the technical specifications, but not the finals. One thing The Benham Group would strongly recommend would be an actual meeting with the architect after the review by The Benham Group to make sure there is mutual understanding. He said 99% of the issues can be worked out in a meeting where everyone has a clear agreement as to what the final outcome is going to be. He said those meetings have not been taking place, except for a couple of exceptions. In the normal course, there should be a meeting after the final review, but it is a major load on district staff and The Benham Group because of the huge number of projects within the Bond issue. He said that is the most immediate need.

BOND ISSUE DISCUSSION WII THE BENHAM GROUP

423.

MINUTES OF THE SPECIAL MEETING OF JUNE 5, 1995

M-4e SPECIAL BUSINESS (Continued) BOND ISSUE DISCUSSION WITH THE BENHAM GROUP

He said there is some confusion as to what the scope of work is to be from a technical standpoint in the schools. He said The Benham Group has not seen anything in writing on most of the scopes of work. He said he did not know if the scopes of work are written or not, but the data they have been involved with leads The Benham Group to believe the scopes of work are not written down, which leaves it to memory and interpretation between the architects and the Board. He said it has been very obvious in checking the documents where major areas were not covered, yet the district thought those items were things to be covered. He said scopes of work generally should be put in writing so everybody understands them the same way. Mr. Tom Yeargain asked if The Benham Group reviewed the projects with Dr. Isch before they are brought to the Board? He said he knows there is a lot of confusion when projects are brought to the Board and it doesn't look like very much cooperation. Mr. Gunning said they do not normally review the projects with Dr. Isch unless he asks to review them. He said there have been a few times when they have met, but that is the exception rather than the rule. He said Dr. Isch is sent their comments and if he has questions he contacts The Benham Group. He said that would be part of this same review. He said Dr. Isch's people should be in the same meeting between The Benham Group and the design A/E, but it is a big load and a lot of meetings for Dr. Isch to attend. Mr. Yeargain said he could remember the Classen School of Advanced Studies, Cleveland Elementary School, Nichols Hills Elementary School, and Southeast High School projects. It was very disorganized regarding permits, ventilating systems, and the air conditioning. He said he did not think they would ever get Cleveland opened, but they did a good job at Southeast because a lot was learned by the time they got to Southeast, He said he had no idea when Nichols Hills Elementary School would be opened. He asked if there was communication between everybody? Mr. Gunning said once The Benham Group had completed their review they had not been involved, other than with some mechanical code problems early in the project with Cleveland. Through a series of meetings with the City that was resolved. That did, however, delay all of the projects that were HVAC oriented for several weeks while ways to solve the return air problems were worked out. He said Cleveland Elementary School was actually finished prior to The Benham Group's involvement with Bond issue projects. The code problem was resolved with the City, and as far as he knows, there have not been further problems. Mrs. Parks said she understood Mr. Gunning to say that it was the responsibility of The Benham Group to review the projects to determine whether or not they were staying within the budget.

Mr. Gunning said he did not say that. The Benham Group reviewed the projects for technical competence; whether or not they are complete enough for the Board to get a bid from a contractor, whether contractors understand in the same way, and whether they can meet the normal design requirements. He said The Benham Group does not have the "scope." In looking at a set of documents. The Benham Group does not know if they represent what they were asked to do or not. Along the same lines, as it relates to cost. The Benham Group does not know the budget numljers as revised in November. They have included the numbers in some of their reports, but it is very difficult to codify and realize what is included in the budget number, whether it includes asbestos figures or EMCS controls. This budget number was set up for an entire project, but some of these projects have been cut up differently and the pieces moved around. Very seldom does The Benham Group even see the A/E estimates. When they do see them they review it and comment on it, but that is an exception. Mrs. Parks asked if Mr. Gunning had said that when they review the projects, there was very little disagreement on what was presented and what they review.

424.

MINUTES OF THE SPECIAL MEETING OF JUNE 5, 1995

MSSPECIAL BUSINESS (Continued) Mr. Gunning said that was true. He has only heard of a complaint in one instance where an architect had called him and thought The Benham Group had been unreasonable.

Mrs. Parks asked what happens when The Benham Group reviews the projects and there is that point of disagreement? Mr. Gunning said in the past. The Benham Group has not seen a document go out so they are unaware as to what has happened. He said they do not know whether the architect actually made the recommended changes. Mr. Gunning said quite frankly the architects should be doing what they feel is best. They have that design responsibility. The Benham Group's reviews are suggestions of things they feel need change or improvement. Most of The Benham Group's comments have to do with items that they feel are not quite finished or are not clear enough for the contractor. Mrs. Parks asked if The Benham Group sends their comments back to the architect?

Mr. Gunning responded yes. u

Mrs. Parks asked at what point it comes back to The Benham Group?

Mr. Gunning said up until recently it did not come back to The Benham Group. On the EMCS, they all came back to The Benham Group, but that is the first group of projects where that occurred. Mrs. Parks asked if this was not done for the four major projects; Classen, Southeast, Cleveland, and Nichols Hills?

Mr. Gunning said they have not seen the final documents on any of those projects, to the best of his recollection. Mrs. Parks asked if that was a part of their responsibility?

Mr. Gunning said The Benham Group's responsibility was whatever the Board wants it to be.

Mr. Lance Benham said there was an interpretation being made by some members of the Board about their scope of services which needs to be understood. He said there are'two ways to look at hiring a firm such as The Benham Group. You can hire a firm to provide umbrella program management services, which is what has been done for the MAPS program. In that case, the consultant firm is involved in the scoping of each of the MAPS projects, setting up the budgets, assisting the City in reviewing the language, and then as each project starts a design, the consultant is involved in reviewing to make sure that the City and the citizens of Oklahoma City are getting the value out of each of the MAPS projects. Mr. Benham said that type of service is not what The Benham Group was contracted to do for the district. The Benham Group was brought on to be an extension of district staff. Basically, instead of the Board paying The Benham Group some fixed fee the Board "turns on" The Benham Group when needed and "turns off" when not needed. So, when The Benham Group gets directions to review a set of drawings or validate a budget, that is exactly what they do. They were not involved to begin with as far as setting up the original budgets, the scopes, or the relationships with the different architects. When the Board asks if that is part of The Benham Group's scope, the scope is defined by the Board on an individual task basis. If they do not receive drawings for review, then it is not their scope. Mrs. Parks said she understands that, but she is hearing this morning that perhaps this has been taken some place else for discussion and decision making.

Mr. Benham said they were interested in meeting with the Board because of a couple of objectives. They would like to see the district get all that they are supposed to in the Bond issue and at the same time not go over budget. He said what Mr. Gunning is articulating is that it is not easy from The Benham Group's position to insure that the district

BOND ISSUE DISCUSSION WITH THE BENHAM GROUP

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-M-6 SPECIAL BUSINESS (Continued) BOND ISSUE DISCUSSION WITH THE BENHAM GROUP

does not go over budget, because they do not have all the strings. The Benham Group was not involved to begin with. The current arrangement is satisfactory for some things and technical review is one of them. But from here on, and that was one of the interests expressed by Mrs. Parks, if there is any interest from the Board in revisiting how the work is set up with each of the individual architect and engineering firms, or refining how the individual projects get reviewed, how budgets get reviewed, and maybe even how scopes get reviewed, that is what they are here to discuss. Mrs. Parks said her concern, in addition to what Mr. Benham said, is that the Board could have been included earlier. Since it was not done earlier, Mrs. Parks said most of the projects are now completed, especially the major projects, including renovation and construction of the new sites, and it appears to her that things are already done.

Mr. Kellert said he thought we are all talking about the same functions. There are certain things that have to be done on a project, but, a lot of those functions are things that the Board decided early on were going to be staff functions. He said the Board does have a sense of the scope of work somewhere whether it is in writing or not. Those things the Board did not contract with The Benham Group to do are the very things that the Board essentially decided to do in-house through Dr. Isch's office, through an in-house engineer and architect. Those functions are being performed and if there is some kind of a lack of communication in the area of where the district is on all of the different functions, that needs to be separated from those functions where The Benham Group is responsible. The Benham Group may make recommendations to the architectural firms regarding comments, but The Benham Group has no idea whether or not those have been done because the Board did not give The Benham Group the authority to extract those from every A/E firm. Mr. Kellert said that was left in-house with staff. Mrs. Parks asked what responsibility did The Benham Group have at that point to the Board to say "slow down?" She asked who is responsible for that? If the Benham Group pointed out certain things, then who is responsible for letting the Board know that these things have been pointed out and have either not been done or have been done?

Mr. Gunning said at this pointy, he would have to say it was a staff responsibility. Mr. Xeargain said he thought the Board was hiring a consultant group. He said he does not see "consultant" in the agreement anywhere. He said he wants to find out if the Board is hiring a consulting group or hiring someone to come in and take over the project? Mr. Gunning said The Benham Group was hired as a consultant to supplement district staff. The way The Benham Group has supplemented district staff is providing technical review of the designs primarily at the final design, or when requested by staff. Mr. Gunning said there has also been some other places where they have been asked to review other activities, but it has also been simply as an extension of staff. They helped to put together the asbestos bids last year and helped do a little coordination this year. However, the majority of that was done by district staff this year. He said The Benham Group also helped review some mechanical equipment early on when the bulk purchases were made a year ago. Mr. Kellert said as consultants, he recalls that the Board has called The Benham Group forward to answer questions during Dr. Isch's presentations to the Board. Even though the Board contracted with The Benham Group, Mr. Kellert said it strikes him that what they really have is a relationship where The Benham Group is a consultant to Dr. Isch and not directly to the Board in terms of any oversight. Mr. Kellert said everything he sees from The Benham Group comes with a cover letter from Dr. Isch, because that is where the final responsibility in all of this has always been. He said The Benham Group is really a consultant to staff, even though the Board reviewed different firms and contracted with The Benham Group.

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M-7

SPECIAL BUSINESS (Continued) Mr. Yeargain said he has no disagreement with that through Dr. Isch.

it has

gone

Mr. Kellert said everything that he has seen came through Dr. Isch. Mrs. Parks asked if The Benham Group was in the process of reviewing a project now?

Mr. Gunning said they always have some project. Mrs. Parks asked about new construction?

Mr. Gunning said they completed the review on the Thelma R. Parks Elementary School plans a week and a half ago. He did not know when the plans are due back to Dr. Isch from the architect. Mrs. Parks asked if the project would go back to The Benham Group?

Mr. Gunning said if Dr. Isch thinks The Benham Group needs to look at the project again, it might come back to them. Mr. Benham said the project does not come from the architect to The Benham Group. The project comes from the architect to district staff and then it might be sent to The Benham Group. Mrs. Parks asked where the project goes after it is returned to Dr. Isch? Dr. Isch said it will go to The Benham Group for review, then his staff sends it back to the A/E firm. Their instructions are to make changes that have been recommended by The Benham Group. If the architect disagrees with that they should let his staff know. He said there has been a couple of cases where that has happened and his staff has always sided with The Benham Group's review. He said that was pretty well taken care of. Regarding the back check that Mr. Gunning was talking about. Dr. Isch said if there are certain instances where his staff feels uncomfortable with what is going on, his staff will ask The Benham Group to do a back check. He said his staff has not had an opportunity to look at the Thelma R. Parks School after Mr. James Black, Architect, incorporated the recommendations. Mr. Black told Dr. Isch he would have the plans and specifications to'him by June 9. Dr. Isch said they would then review the project. If he is not comfortable with Mr. Black's work, they will send the project back to The Benham Group.

Mrs. Parks asked if this was true for the renovation projects? Dr. Isch said it was for some. If his staff did not feel comfortable with what they are looking at, they will ask The Benham Group to do an in depth review of the whole project.

Mrs. Parks asked if this process has been followed in each of the major projects that have been completed? Dr. Isch said not on all of them, just where district staff did not feel comfortable with what they are looking at.

Mr. Wayne Dempsey said the thing that is apparent to him is the misunderstanding on the part of some of the Board with respect to how far the scope of services goes and the opportunities the Board has in this contract. He said he has felt for a long time, considering the kinds of financial reports that the Board has received, that maybe the district is not getting the kinds of services that merits spending the amounts of money that have been spent. Mr. Dempsey referenced the parking lot at Northwest Classen High School, which should have been a very simple project to engineer and to review. No one made an inspection and the district ends up with problems. He said he has always thought, that the Board had put The Benham Group in a position where the Board could rely on their counsel and hold them accountable for the things the district is trying to do. Where The Benham Group was

BOND ISSUE DISCUSSION .. WITH THE BENHAM GROUP

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:M-8 SPECIAL BUSINESS (Continued) BOND ISSUE DISCUSSION WITH THE

benbankgroup

the owner/agent in this particular case, not only with respect to cursory or first time review of technical specifications, but making sure things are done right. Mr. Dempsey said obviously the Board has not done that. He said it is important that all projects are treated the same. But, he also thinks the Board has a responsibility, as the stewards of the public trust, to make sure the taxpayers are getting their monies worth out of everything that is being done, including contracts with consultants. He said if we have not given this particular consulting firm the authority and approvals to do the things that help support and protect the district, maybe the Board needs to be talking about scope of work for next year, if in fact there is going to be a contract next year. He said he is very uncomfortable with hearing, "it is your decision to decide what you want to do, we recommend this, but it is your decision." Mr. Dempsey said he wanted something the Board could hang their hat on. If that is what we are going to pay for, at least that is what he thinks the Board expects to be paying for, then that is what they should be receiving. What has happened in the past, although it is important in terms of establishing where we go in the future, is not as important, at this point in time, as where the relationship over the next year is going and how we mesh our staff and the consultants together. In summary, Mr. Dempsey said if it was going to cost $300,000 or $400,000 a year to have someone check the work of architects and engineers, who ultimately are responsible, to just check that work without any authority to order changes, do things differently, or inspect the work; he wonders whether the Board is being very judicious in the way they are spending money. He said he would hope something would come forward from this meeting in writing where the Board has a very clear scope of work that assigns some specific duties, responsibilities, and authority to any project consultant, or that the Board gets out of the business all together and saves that money and relies on the people that are apparently being relied upon now. Mr. Bogle said it is important that this meeting be well documented for the new superintendent because he will be doing much of the follow up with the Board. Also, following up on Mr. Dempsey's comments, Mr. Bogle said just as he momentarily reviewed the contract, his own thoughts have evolved about what he thought The Benham Group's role was and what he has been looking to The Benham Group for. This explains some of his frustrations. We were looking for somebody to give us firm direction and we were all frustrated because there was a vagueness. Probably we all either need to adjust ourselves to a different level of expectation or change the relationship. He said when he listened to Mr. Gunning's early comments, he was sort of agonizing that Mr. Gunning was bringing some things to the Board that seem to be at the heart of some of our problems. Mr. Bogle said Mr. Gunning suggested in his comments that the contract with the A/E requires that the budget for the scope of work match the estimate of the project and that we should have expected that from the A/E's. But we haven't been enforcing that. How much of that accounts for the fact that we have been so troubled from the very beginning on these programs that the budgets are out of line and why is this just now coming to the Board's attention. He said he was not blaming The Benham Group, he does not know who to point to. The Board is not the expert. Why is information just now coming to the Board that staff is not holding the architects responsible for basic responsibilities that they should have for the client. The business of the clarity of scope of work would also seem to be an issue that could be at the heart of why some of the projects have gone so dramatically over budget. If our scope of work is vague, if there is uncertainty about it, wouldn't that contribute to problems in terms of budget? Mr. Bogle said raising these questions now, better late than never, with all that we have invested in professionals surrounding us to advise us, it is frustrating for these sort of fundamental issues to just now be coming to us. He asked if Board members have a comment about where they ought to go now? He said he knows The Benham Group has other issues they would like to cover, and he suspects at the conclusion of the meeting the Board needs to feel they have had enough discussion that they can move forward and make decisions about where we go from here. Mrs. Parks said she would like for The Benham Group to expound on Cost vs. Value, Item 7. "Authority vs. Liability."

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SPECIAL BUSINESS (Continued) Mr. Lance Benham said the architecture/engineering firm responsible to design projects is required by the State of Oklahoma to seal those drawings. Those seals are from licensed architects and professional engineers in the State and certifies that the engineer or architect has thoroughly examined the documents, and insured the design conforms with local codes and building practices. The firm that designed that project has the liability for the integrity of that structure and the adequacy of the design. If the firm correctly designs a system and a contractor incorrectly installs it, there is going to be finger pointing during construction. But the liability for the design is with the firm that seals the drawings. He said The Benham Group is not sealing any drawings for the district. They have not been involved in defining any scopes for the district. They have not been involved in validating the initial budgets for the district. The Benham Group understands those things need to happen and maybe they have happened by the staff. Mr. Benham said he would like to tell the Board they have enough money to finish all projects and get everything done on time, but he would not lie to them. He said his company does not want the Board to look at them and say that The Benham Group has all the liability for making sure that these projects are on time and within budget, because they do not have the control to do that. The Benham Group has suggested in the "Agenda for Discussion" for today's meeting, several items that could either be done by them or by staff that would help in controlling schedule, scope, and budget. Mr. Benham said it doesn't matter to The Benham Group whether they do this or the district does it, but somebody needs to do it. The authority vs. liability issue is a broad one. The Board should expect from the firms they hire to design the projects that they produce a set of construction drawings and specifications that allow a project to be bid within the budget the Board stated. The Board should expect that and frankly, the Board should not have to pay The Benham Group to go back and check all of that. The Benham Group is doing that because they are acting as an extension of the district staff. Normally, the district would have a group of people on staff who would check that. Those people are not employed by the district and that is why The Benham Group is there, they are "turned on" when they are needed, "turned off" when they are not needed. The Board should expect that the firms they hire would give a design that allows projects to be bid within the budget. If you bid a project and it goes over the budget, you have some recourse. You don't have to award that project. The Board can go back to that same design firm and say "you blew the budget." That firm should revise the design at their expense and give the district a design that can be bid within the budget. What is lost in the process is time and missed schedules. The firm the Board hired has the responsibility to the Board under contract to design something that can be bid within the budget. That is a liability of the A/E's. They cannot walk away from that. There may be good reasons why the district would chose not to enforce that option because of scheduling, or a project needs to be awarded even though it is over budget, because schools need to be opened. Mrs. Parks said at this point, what liability does The Benham Group have as a result of what they were hired to do.

Mr. Benham said they always have liability. When they make recommendations to staff they stand behind those recommendations. If they make comments on drawings that were produced by another company. The Benham Group is saying they believe it should be done a certain way. He said if the staff relies upon them and directs the design architect or engineer to make the change as they have so directed. The Benham Group carries liability with that. They are making a recommendation to staff, and staff is saying they agree with The Benham Group, that the architect should change their drawings to The Benham Group's recommendation. If the building falls over, the courts are going to go after the architect because he stamped the drawings and there will be a paper trail back to The Benham Group because they made the recommendation.

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Mrs. Parks said the reason she posed that question, was because of her attendance at a meeting sponsored by the State Department of Education that dealt with bond projects, finances, and budget. When she listened to that presentation and read the Project Management Master Plan, she got even more frustrated and frightened because of what was presented regarding auditing, projects, the bonds, and who is responsible for what takes places. That is the reason she had a lot of questions because she had done some work based upon what is expected and then what she saw here appeared to be a little after the fact. As all have agreed today, what The Benham Group is now doing should have been done at the inception of the projects.

Mr. Benham said ideally, the district would have a firm to help scope projects and establish budgets before the voters even voted. Regarding authority vs. liability, Mr. Yeargain asked if The Benham Group had said they will take the authority when it comes to liability, and will take responsibility on their decisions.

Mr. Benham said when The Benham Group makes a recommendation, it is on their company letterhead, they do it in writing and any time they do that, there is a certain professional responsibility accompanying that. Mr. Yeargain asked about the bids for DDC controls? He said to him that is another area where the Board did not have any information. He asked if The Benham Group would stand behind the Board if something happens? Mr. Michael Carter asked if The Benham Group wrote the specifications for the controls?

Mr. Gunning said yes, they were responsible and will stand with their recommendation. They have not changed their mind on this issue. Mr. Benham said The Benham Group judged the bids specifications and based their recommendation on that.

against

the

Mr. Bogle asked about Clarification of A/E Scope of Work, Item (b) "A/E design submittal requirements are not being followed in all cases or are unclear." He asked what are the A/E design submittal requirements? Mr. Gunning said there are really three different basic contracts with the A/E's depending on the type of work. The contracts are not all the same. However, in all cases they are required to make two submittals. One is at what is defined as the preliminary phase, which consists of drawings and budget estimates. The Benham Group does not see the preliminaries, so they are not sure whether the preliminaries are coming in or not. He said he imagined the drawings are coming in, but he has some question in his own mind whether the estimates are being received with this submittal. At the final, there should be specifications, drawings, and estimates. The Benham Group does see the specs and the drawings, but again they do not see a lot of the estimates, so he does not know first hand whether they are being received. Mr. Gunning said in most cases the estimates are probably being received. Based on the tremendous variance in some of the estimates with the actual bids, he questions the accuracy of the estimates or there would not be such a variance. He said that is what he is referring to under Item 2 (b). Mr. Jim Johnson said the new EMCS control package for the eleven schools is going out to bid in the next few days. The Benham Group has not received any architectural estimates for cost.

Mr. Bogle asked if under normal circumstances that would be in place before putting the bids out?

Mr. Johnson said yes. Mr. Bogle said the district will not know whether they will be receiving high bids, low bids, or right on the money. Mr. Johnson said he is saying The Benham Group has not received any cost data associated with that particular scope of work.

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M-ii SPECIAL BUSINESS (Continued)

Mr. Bogle said that doesn't mean the district does not have it. Benham Group just hasn't seen it.

The

Mr. Johnson said that is correct. Regarding the scope of The Benham Group's contract, Mr. Bogle asked if they expected to see that before this point? Would that have been consistent with their responsibilities as it relates to their contract to have seen that material before bids were put out?

Mr. Johnson said he would have expected it, yes. Mr. Bogle said when The Benham Group does not get information they are supposed to have, and when it is in the scope of their contract, how do they express that? Is it expressed to staff? Do they say anything about it, if it is information The Benham Group should have. Mr. Gunning said if they expected the information they would contact staff, if they didn't receive it.

Mr. Bogle asked if staff was contacted on the controls? Mr. Johnson said he had not contacted staff yet. Regarding Item 2 (c), "Do all participants have a clear understanding of the schedule?" Mr. Bogle asked if The Benham Group is concerned that all participants do not have a clear understanding of the schedule?

Mr. Gunning said The Benham Group does not feel the architects have a clear understanding. As an example, he said there were architects working on other projects that also were working on the EMCS controls. Some of the architects put the other projects in front of the EMCS controls, as more important in their view point. So, there is some confusion. Mr. Bogle asked if that was because of a lack of priorities from staff, and the architects made their own decisions about priorities, or were they directed to do that.

Mr. Gunning said he thought architects were making their own decision about priorities in some cases. ' He said he is certain this did not come from staff. On Item 3 (a), "Are budgets and scope compatible? A budget validation should be done by someone who was not involved in developing the budget." Mr. Bogle asked who that would be? If Benham was suggesting that would be their firm, or some district staff person?

Mr. Gunning said his firm could do it. He suggested an A/E type person or a person experienced in putting together early cost estimates. Mr. Bogle said it seemed to him that based on a vote from a couple of weeks ago, that is one of the questions the Board is asking right now. Mr. Gunning said the Board had come a long way in that area in the last three weeks. Mr. Bogle said his question is, whether the Board is doing that? Is the Board looking at the scope of the remaining projects to see if they are compatible with budgets and if so, who is doing it? He said he was not asking that question to have it answered right now, but since Mr. Gunning raised it, he is asking if that is being done and who is doing it? Mr. Bogle also asked about Item 3 (c), "Service Center force account work vs. construction contract work." Mr. Gunning said that ties back to the budgets and the A/E's scope of work and how you separate and keep track of the costs of both. When the project was originally budgeted, scoped, and put together, it appears it was all intended to be bid and awarded to contractors. As you progress through the project and items tended to run over the

BOND ISSUE DISCUSSION WIT THE BENHAM GROUP

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initial budgets, the Service Center took it upon themselves with their existing staff to do some of those various construction items; painting; some plumbing; floor and ceiling tiles; things that are within their capabilities as a cost savings. Certainly early on in that activity, they simply said the district could do that cheaper. He said he did not know whether there is any type of estimate as to what it will cost the district. At this point, the district does have detailed accounting that tracks those costs as they are being spent. But whether those are actually being evaluated against budget is currently being reviewed.

Mr. Yeargain asked if Mr. contracting?

Gunning was

saying we needed to do more

Mr. Gunning said no, he did not think so at all. He said he thought it was silly to do more contract work if the district had the in-house capability of doing it at a savings. Why pay the contractor and subcontractors their mark-up, expenses, and overhead when the district already has the staff. He said he was simply saying that the district needs to watch costs very closely and needs to determine an estimate of job costs before it is done, rather than just doing it and then realizing the costs. Mr. Kellert noted the Board had a discussion a few weeks ago about the fact that some types of HVAC projects were coming in under and some were coming in over budget, and were we building some experience with what we thought was going to be over budget in the future. Yet, when we looked at the budgets for those remaining projects, they weren't reflecting current experience into the projects, that are believed to go over. What Mr. Kellert hears is that we are not looking at the numbers of a project early enough, regardless of whose responsibility it is. The fact is, we see it in a Board packet after the bids are in as being "x" hundred thousand dollars over, as opposed to having any current A/E estimate from our contracted architectural and engineering firms. They are supposed to either be doing something within the budget or alerting us to the fact that current conditions require that this is going to go over. But, that should be known before the bid packages go out, as opposed to the night the Board votes on it.

Mr. Gunning said he agreed. Mr. Dempsey asked the expected outcome of today's meeting? Mr. Gunning said from his point of view, the primary purpose is to inform the Board of their observations and the items they think need to be improved. He said he thought the Board should clarify the scopes of work with the A/E's as they relate to the budgets. He said the original budgets were fine for the original scopes, but the scopes have changed. Probably very few projects have the same scopes today as envisioned in the original project document. They have changed for lots of different reasons. That is the first thing the Board needs to do. Secondly, the Board needs to enforce the A/E contracts. The A/E's have certain responsibilities that they have contracted for. Part of it is the designing of a project within the budget, or if there is a budget problem, alert the Board to that fact. They also have some periodic observation responsibilities to direct construction to help assure that the Board gets a project constructed that matches their documents. Those are probably the two big items. There are also some schedule responsibilities in those contracts. Quite frankly, the Board is not enforcing the contracts. The Board is not requiring the A/E's uniformly to meet what they contracted to do. Correcting these items will go a long way toward solving some of the problems on future projects.

Mr. Dempsey asked what role Mr. Gunning sees for The Benham Group in this process in the future? Mr. Gunning said he did not really see any specific role. He sees several different possibilities. It all comes back to something that Mr. Dempsey said earlier, which The Benham Group fully agrees with. That is, value received for fees paid. The Benham Group can do things on behalf of the district which have been discussed; clarify the scopes

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SPECIAL BUSINESS (Continued)

with the A/E's, verify the budgets, act as coordinators and expediters of the work in monitoring the schedule, and make sure the A/E's understand and meet it. Or, The Benham Group can continue as they are, supplementing staff from a technical stand point for a review. Or, The Benham Group can not be involved at all. Whichever way the Board sees fit. The Benham Group is interested in the same things the Board is; a quality project on time and in budget. Mr. Dempsey said he would like to see a proposal from The Benham Group for doing some of those things, including inspections. A cost proposal, to be reviewed by the Service Center staff and then coming to the Board for consideration. Mr. Bogle asked if it might be helpful for the Board to have a discussion about where we go and include Mr. Dempsey's comments, but see if there are any other comments, in terms of what the next step is. For example, Mr. Bogle said he was wondering about the fact the Board voted to do an analysis of our scope of remaining projects and an analysis of the budget. He asked if The Benham Group would have a role there, is it the Board's desire that they actually do that? He said he did not know who is actually doing that. Mr. Gunning said one thing needs to be said. The Benham Group's comments are based upon their observations of the project. They may be saying things that when all the facts are examined, are not quite correct. Dr. Jack Isch has not had an opportunity to say what he has been doing in this area. Before the Board decides what needs to be done, the Board probably needs to check with staff to see if any of the things mentioned are already being done.

With regard to that, Mr. Kellert said the district needs to enforce the A/E contracts and clarify the scopes of work. The Board made a decision earlier this Summer that they do not need two people doing this. This is a single function. The Board did take action several months ago that the overall project management would remain in-house, which is what led to the relationship with The Benham Group as simply an extension of our staff who has the final authority for these areas. There is a two-fold decision. It is not for The Benham Group to create their own role within this project. It is for the Board to decide if they all agree that these are the things that need to be done; the budget figures should be received earlier anci have the budgets verified and then enforced. If the Board comes to an agreement on those things that need to be done, then the Board simply needs to say who is going to be responsible to do them. To have The Benham Group draw up a contract saying they could do this and this is what it will cost, will prove expensive. It will also be an overlap of an assignment that we have already given to our own staff. It doesn't make any sense to be paying two people to do the same thing. Mr. Kellert said the Board needed to make a decision as to where they want the final authority to rest. If the Board decides they want this to remain in-house and then talk to The Benham Group about a contract, they will be grossly overpaying for services and duplicating what the Board is saying Dr. Jack Isch should be doing. The Board has a couple of decisions to make before defining The Benham Group's scope of work. The Benham Group may give the Board the three options in writing, but that will have to be preceded by the Board's decision as to what role they want The Benham Group to play and how that should dovetail with Dr. Isch's office.

Mr. Bogle said the material The Benham Group put before the Board asks a lot of good questions that can give guidance and leadership. He also recognizes, because of the nature of The Benham Group's professionalism and their desire to be diplomatic, they may have said things that the Board needs to read through to get at the heart. The Benham Group has asked some questions that allows the Board to go back and ask some tough questions of themselves and how they have proceeded until now. Mr. Bogle said he did not want The Benham Group's diplomacy and their professionalism to soften the drama of some of the questions they have asked. It seems to him that The Benham Group has gotten right to the heart of some of the things that have been plaguing the Board. He

BOND ISSUE DISCUSSION WITH THE BENHAM GROUP

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MINUTES OF THE SPECIAL MEETING OF JUNE 5, 1995

H-14 SPECIAL BUSINESS (Continued) BOND ISSUE DISCUSSION WITH THE BENHAM GROUP

said his guess is that when the Board looks at how they have been operating, the answer to many of these is "no, we haven't been doing it." He said The Benham Group suggested that the Board may find they have been, but it sure seems to be an explanation in many cases for some of the difficulties that the Board has had. Although the Board did not ask The Benham Group for these questions, the Board appreciates the questions being brought forward and it seems like this was outside of their scope of services to the district. It gives the Board a good basis to move forward.

Mr. Kellert said he thinks what Mr. Gunning said earlier is very important. If the Board agrees that these things should be done, then the Board needs to find out whether or not they are being done. It would be both fair and appropriate for Dr. Isch to at least share with the Board where his staff is in these regards, as these kinds of concerns have probably been shared over different kinds of meetings with Dr. Isch. If some of this is being done and some of this is being addressed to the Board's satisfaction, then it certainly precludes The Benham Group's need to give the Board a contract for overall services for final authority. Mr. Bogle said perhaps the next step would be to document the meeting; convert the minutes into the recommendations and questions that have been asked. In a certain period of time have another meeting where district staff discusses from their point of view some of the issues. At that point the Board will be informed where they can begin to discuss what the next steps are. He said this particular scenario would necessitate another special meeting of the Board. Mr. Yeargain said in other words staff would be in the meeting. Mr. Bogle said the next meeting staff to respond and discuss the today. The alternative is that table today, but he has not had Board if they agreed that would

will have staff at the table and allow issues that The Benham group has raised the Board asks Dr. Isch to come to the time to respond. Mr. Bogle asked the be the next step?

BY CONSENSUS THE BOARD AGREED A SPECIAL MEETING SHOULD BE HELD. Mrs. Parks asked about the Board's responsibility to the public in fulfilling these things that we went to the poll and was voted on in October, 1993 and if this should be incorporated into our future discussion? What responsibility do we owe to the public at this time with the things that were voted upon and have not been done? Do we have an obligation?

Mr. Kellert said the Board might want to have Bond Counsel present for a meeting like that. We are talking about the legal aspects of the Bond issue itself and the responsibility to complete projects. Mrs. Parks said she asked the question some time back when the Bond Project Manager was here, and he said no, that could not be done. But then we also told the public they would have certain projects completed within three years. We also told them we would have certain things done by the Fall of 1994, we did not do any of that. She asked, where are we in the scheme of things for the public that we do not get repercussions from them based upon what was promised, what they voted for; does this need to be a part of the meeting?

Mr. Kellert said if it is, it is something that probably should be addressed by the legal consultant for the Bond issue. Mrs. Parks asked if Bond Counsel would be needed at the next meeting with staff? Mrs. Parks said she was very concerned about it because if promises have been made and books need to be ordered, the Board needs to address that issue as they plan their future meetings. Changing horses in the middle of the stream at this point would not answer the problem. The Board needs to do something toward addressing the image that the Board has.

434.

MINUTES OF THE SPECIAL MEETING OF JUNE 5, 1995

H-15 SPECIAL BUSINESS (Continued)

Mr. Kellert requested since the Board is going to be talking about scope of work that Mr. Gary Bush, Bond Counsel, be present. Mr. Bogle said the Board is coining up against the end of the fiscal year and the Board has a contract with The Benham Group. Probably what the Board should ask The Benham Group to do is precisely what Mr. Dempsey suggested. The Board has several different tracks going. One of the tracks the Board should get going on is the relationship with The Benham Group and one scenario would be that the Board just renew the existing contract. Mr. Bogle asked that The Benham Group also offer the Board a proposal for any alternatives or additional duties that they feel might help the Board in light of the discussions the Board is having. The next step is for the Board to schedule a special meeting in order to keep that track moving, so we won't get in a box by the end of the fiscal year. Mr. Bogle asked the Board when they could schedule a special meeting? The Board discussed various timelines and personal schedules.

BY CONSENSUS THE BOARD DECIDED TO SCHEDULE A SPECIAL MEETING ON MONDAY, JUNE 12, 1995, AT 11:30 A.M., FOR THE PURPOSE OF DISCUSSING BOND ISSUE PROJECTS WITH STAFF, THE BENHAM GROUP, AND BOND COUNSEL. THE BOND OVERSIGHT COMMITTEE WILL ALSO BE INVITED TO ATTEND THE MEETING.

Mr. Dempsey said one thing he wanted to be very sure of in terms of the special meeting on June 12, is to insure that the Board is not giving the appearance of pitting staff and consultants against each other. Mr. Dempsey said he is really not sure what staff is going to be responding to, yet he knows they are going to be responding to something that day. The Board is trying to seek solutions to problems for the future. Obviously, the Board knows something is wrong or today's meeting would not have been held, or the meeting with staff coming up next week. In the spirit of trying to do things properly, fairly, and justly, all should remember it is not an inquisition, or to place blame. The Board has already concluded that the Board did not have a common consensus on what role The Benham Group was going to have. The more he listened just during the last few moments, he wants to make it very clear for the record. Not trying to be cynical, but some of his experiences tell him that if you don't have a P.E. behind your name or an A.I.A. involved in something on the Bond issue, maybe it is wrong to have the superintendent try and make the decisions and maybe the new superintendent isn't really the appropriate person. Maybe the Board needs technical people who know how to do this kind of work. Mr. Dempsey said his concern was that the problems be solved and not necessarily that we build a record for the new superintendent, although he understands the importance of that. He said he hoped everything is designed to create solutions and to bring people together. What he heard from The Benham Group today was very good. They pointed out some of the problems the Board has. He is a little disappointed that some of these things have not been pointed out earlier, but there is a process that they go through to talk to the Board. On the other side of the coin we should make sure that even the staff understands the purpose is to build a better product for the future and not necessarily talk about what hasn't been done in the past. Mr. Bogle said Mr. Dempsey presented excellent clarifications. Had the Board asked The Benham Group to step back and only brought the staff to respond immediately to these concerns that might have been going in the direction that Mr. Dempsey clarified we are not going in. He said the Board conducted itself in a way today that indicated what Mr. Dempsey was saying is true. It was careful and thoughtful questioning, for clarification and understanding, and it seems to him that while this may not have been the strategy the Board was thinking about when they voted to analyze our Bond program, this is very consistent with what the Board voted to do. That is, to try to figure out where we are and how we proceed from here so that the Board can correct some of the problems from the past and make sure we finish with enough money to do all of the projects.

BOND ISSUE DISCUSSION WITH THE BENHAM GROUP

435.

MINUTES OF THE SPECIAL MEETING OF JUNE 5, 1995

M-16 SPECIAL BUSINESS (Continued) BOND ISSUE DISCUSSION WITH THE BENHAM GROUP

Mr. Kellert requested since the Board is going to be talking about scope of work that Mr. Gary Bush, Bond Counsel, be present. Mr. Bogle said the Board is coming up against the end of the fiscal year and the Board has a contract with The Benham Group. Probably what the Board should ask The Benham Group to do is precisely what Mr. Dempsey suggested. The Board has several different tracks going. One of the tracks the Board should get going on is the relationship with The Benham Group and one scenario would be that the Board just renew the existing contract. Mr. Bogle asked that The Benham Group also offer the Board a proposal for any alternatives or additional duties that they feel might help the Board in light of the discussions the Board is having. The next step is for the Board to schedule a special meeting in order to keep that track moving, so we won't get in a box by the end of the fiscal year. Mr. Bogle asked the Board when they could schedule a special meeting? The Board discussed various timelines and personal schedules.

Mr. Dempsey said one thing he wanted to be very sure of in terms of the special meeting on June 12, is to insure that the Board is not giving the appearance of pitting staff and consultants against each other. Mr. Dempsey said he is really not sure what staff is going to be responding to, yet he knows they are going to be responding to something that day. The Board is trying to seek solutions to problems for the future. Obviously, the Board knows something is wrong or today's meeting would not have been held, or the meeting with staff coming up next week. In the spirit of trying to do things properly, fairly, and justly, all should remember it is not an inquisition, or to place blame. The Board has already concluded that the Board did not have a common consensus on what role The Benham Group was going to have. The more he listened just during the last few moments, he wants to make it very clear for the record. Not trying to be cynical, but some of his experiences tell him that if you don't have a P.E. beliind your name or an A.I.A. involved in something on the Bond issue, maybe it is wrong to have the superintendent try and make the decisions and maybe the new superintendent isn't really the appropriate person. Maybe the Board needs technical people who know how to do this kind of work. Mr. Dempsey said his concern was that the problems be solved and not necessarily that we build a record for the new superintendent, although he understands the importance of that. He said he hoped everything is designed to create solutions and to bring people together. What he heard from The Benham Group today was very good. They pointed out some of the problems the Board has. He is a little disappointed that some of these things have not been pointed out earlier, but there is a process that they go through to talk to the Board. On the other side of the coin we should make sure that even the staff understands the purpose is to build a better product for the future and not necessarily talk about what hasn't been done in the past. Mr. Bogle said Mr. Dempsey presented excellent clarifications. Had the Board asked The Benham Group to step back and only brought the staff to respond immediately to these concerns that might have been going in the direction that Mr. Dempsey clarified we are not going in. He said the Board conducted itself in a way today that indicated what Mr. Dempsey was saying is true. It was careful and thoughtful questioning, for clarification and understanding, and it seems to him that while this may not have been the strategy the Board was thinking about when they voted to analyze our Bond program, this is very consistent with what the Board voted to do. That is, to try to figure out where we are and how we proceed from here so that the Board can correct some of the problems from the past and make sure we finish with enough money to do all of the projects.

436.

MINUTES OF THE SPECIAL MEETING OF JUNE 5, 1995

=Lâ&#x20AC;&#x2DC;

;M-17

SPECIAL BUSINESS (Continued)

Mr. Bogle said the plan is that staff will come back and discuss some of the issues discussed today. He said it may be that The Benham Group and staff will come back jointly to discuss the questions that have been raised today, and if they evolve some other plan from their meeting, that would be great. Right now the plan is that Dr. Isch and his staff will come back and discuss some of the concerns that were raised. Bond Counsel could also have a chance to review the questions and respond. Mr. Bogle said the Bond Oversight Committee members could attend the meeting as observers but would not participate in the meeting.

Mr. Dempsey said he wanted to make sure that staff and The Benham Group understood the word "inspections." He asked for that issue to be addressed. With as many projects as the district has coming on line we need to know who is going to perform inspections and how we are going to assure quality work. ADJOURNMENT

There being no further business, the meeting adjourned at 10:50 a.m. The motion for adjournment was made by Mrs. Thelma R. Parks and seconded by Mrs. Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk

M^nytes

approved

by the _, 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

)

witness my hand and seal of this School District this _______ , 1995.

/Q â&#x20AC;&#x201D;

Clerk, Oklahoma City Board of Education

(SEAL)

day

R. #271 ADJOURNMENT 10:50 A.M.

Ill III

437.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995 K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY^ OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JUNE 5,

1995, AT 7:00 P.M. PRESENT!

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Betty G. Mason, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. Mr. Michael Carter gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present. Mrs. Terri Silver arrived for the meeting at 7:20 p.m.

INTRODUCTION

VISITORS

(NONE) MINUTES

MEETING (S)

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF THE MINUTES OF THE REGULAR MEETING MAY 1, 1995; THE DISCUSSION MEETING, MAY 8, 1995; THE REGULAR MEETING, MAY 15, 1995; AND THE SPECIAL MEETING, MAY 18, 1995. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

R. #272 APPROVAL OF MAY, 1995 MINUTES

438.

MINUTES OF THE REGULAR MEETING OF JUNE H-2

BOARD

RBCDGNITiaiS

MEMBER S'

BUSINESS/COMMENTS

RECOGNITIONS Recognition of PacifiCare Company and the Oklahoma City Public Schools Foundation for their donation of 18 bicycles and helmets to students. Mr. Brent Gooding, PacifiCare Company and Mrs. Sherry Rice Rhodes, Oklahoma City Public Schools Foundation, will be accepting the recognitions.

4.0 GRADE POINT AVERAGE STUDENTS TO BE AWARDED BICYCLES

Miranda Barker, Hoover Middle School Stephen Gaines, Hoover Middle School Adam Henisa, Hoover Middle School Ayanna Bell, Hoover Middle School Quinn Leftwich, Hoover Middle School Jennifer Shoopman, Hoover Middle School Angela Ho, Jefferson Middle School Tran Lam, Jefferson Middle School Jill Smith, Jefferson Middle School Jennifer Hunter, Jefferson Middle School Shahla Naderi, Jefferson Middle School Araceli Anguiano, Moon Middle School Ana Lopez, Moon Middle School Sofia Hidrogo, Moon Middle School Kendra Richie, Moon Middle School Sadat Khan, Taft Middle School Christina Atkins, Taft Middle School 2.

Recognition of David Murray, Classen School of Advanced Studies, for finishing 1st in the District and 2nd in the State at the State History Competition.

Recognition of the Southeast High School Boys Basketball team for winning the District 4 Championship. Larry Coats Harold Denson Louis Holloway Chaz Parrish Dipesh Patel

Brandon Pruitt David Rabtain Sean Remy James Rogers Andre Rowe

Allen Thompson Luciano Vargas, Jr. Lydell Williams

Walter Brewer, Head Coach Scott McAdoo, Asst. Coach 4.

Recognition of the Classen School of Advanced Studies Odyssey of the Mind Team for finishing 5th in the World Finals of the Odyssey of the Mind Competition.

Ben Walser Tom Nguyen Jennifer Sconzo

Tyson Moore Sasha Manley

Dr. Michael Major and Susan Major, Coaches Mr. Ron Bogle noted that this was the last meeting by Dr. Betty Mason, Superintendent. He said tonight's recognitions would not complete without acknowledging her great leadership and contribution the district and thanking her for her contribution to the quality life of Oklahoma City.

G. be to of

Mrs. Thelma R. Parks commented on the honor Westwood Elementary School recently received when the Westwood Choir was invited to perform at the CBS National Affiliate Convention in Los Angeles.

439.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

H-3 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Dr. Henry Welding, Principal, Westwood Elementary School, said the Westwood Choir initially was asked by CBS News, New York to sing for a production they were preparing for their affiliate convention. After CBS had prepared the film, the President of CBS requested permission to fly the choir to Los Angeles for a live performance at the convention. Dr. Walding said the children's experiences was truly an event of a life time. CBS will be in Oklahoma City on June 15 to host a luncheon for the students and their parents and will show a video tape of the children performing. Dr. Walding also mentioned the various community donations for the children. BUSINESS

Student Appeal of 10 Day Suspension

Consideration of the appeal of a 10 day suspension of Aziza Hunter, student, John Marshall High School, as requested by Aziza Hunter's parent.

Terri Silver Frank Kellert

MOTION: SECOND:

R. #273 UPHOLD DECISIOJ OF HEARING OFFICER CW HEAEONG PCR AZIZA HUNTER

MOVE THAT THE DECISION BY THE HEARING OFFICER BE UPHELD.

Mr. Mr. Mr. Mr.

ROLL CJkLL

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye no aye

MOTION CARRIED 6 aye, 1 no. Change Board of Education Meeting to July 31, 1995

Consideration to change â&#x201A;¬he meeting of the Board of Education scheduled for 7:00 p.m., Monday, July 24, 1995, to 7:00 p.m., Monday, July 31, 1995.

Thelma R. Parks Frank Kellert

MOTION: SECOND:

MOVE TO APPROVE CHANGING THE BOARD MEETING OF JULY 24 TO JULY 31, ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mrs. Thelma R. Parks said she had requested the meeting be changed to allow her to attend a national education meeting during the week of July 24.

R. #274 CHANGE BOARD MEETING TO JULY 31, 1995

440.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

M-4:

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) 3.

EQUITY COMMITTEE YEAR END REPORT

Ms. Teresa Rendon, Chair, Equity Committee, presented the final Equity Committee report for the year. She said the goals of the committee was to have all committee members trained in effective schools research; to develop an instrument; pilot test and refine the instrument; use the instrument; make the reports; and present the reports to the Board. She said the Equity Committee suffers from a lack of appointments from four Board districts. Site visitation was selected from a variety of factors and focused on elementary schools. A written report was provided to Board members. District wide observations by the committee rendered the following suggestions 1) severe emotionally disturbed students should be placed in locations where communication is available to the main office; 2) encouraging teachers and bilingual assistants to utilize the training available through the district's staff development program; 3) to increase the level of activities at elementary schools like arranging for community speakers and community and civic programs with a focus on drug prevention; 4) self-esteem and racial tolerance courses should be a part of the curriculum; and 5) more athletic programs with implementation at the elementary level.

DISCUSSION Mrs. Terri Silver said she appreciated Ms. Rendon outlining the time commitment for committee members, which has been a basic problem for getting committee members. Mr. Wayne Dempsey commended the hard work of the Equity Committee members and encouraged members of the Board to search out those people in the community who are willing to serve. He said this committee is one of the most important that the Board has. He said if this process is going to work, it will work because Board members make appointments of people who are well intentioned and are willing to serve in the process to assist the school district. Appointments should be made over the summer so next September the committee will be prepared to perform their charge from the Board.

Mrs. Thelma R. Parks asked where the recommendations go from this point? She also asked about the report on Edwards Elementary School, and if the conditions were a result of renovations and if all concerns would be remedied upon completion of the renovation?

Mr. Ron Walker, Equity Office, said the concerns at Edwards were temporary and all would be corrected. Mr. Walker said the Equity Committee Report is sent to the Superintendent, and then to the directors. The directors will ask each principal for a response to the concerns expressed in this report. He said a general accounting is made of each area of concern in the report and his office follows up on those concerns. Mr. Frank Kellert thanked Ms. Rendon for her leadership on the Equity Committee and working with Mr. Walker. He said so much of the difficulty the Board has had in the past has been due to a lack of communication as to the charge to the committee. For the record, Mr. Kellert said through Mr. Walker, Ms. Rendon, and the committee working together, the effective schools research is being used as the benchmark. The Board and leadership of the district have made a commitment to effective schools research. In his opinion, he thinks the district is absolutely on the right track and are finally crafting an instrument that is relevant to what the district is actually trying to work with on a day-to-day basis in the district. He said he appreciated the fact that the Equity Committee now has a core of dedicated people and that a process has been defined with a working model. This should make it less intimidating for new members. BOARD MEMBERS' COMMENTS

Mrs. Terri Silver said the School To Work Career Resource Center at Northwest Classen High School, was just informed they were ranked in first place in Oklahoma in the Planning For Life Program. The program is sponsored jointly by the National Education Consortium and the United States Army. Northwest Classen will nationally represent Oklahoma.

441.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

H-5 BOARD MEMBERS' COMMENTS (Continued)

Mrs. Thelma R. Parks said the Northwest Classen High School To Work program would receive considerable funds if approved. She said the federal funds and programs for the School To Work is outstanding. Mrs. Parks commented about her attendance at the Oklahoma State School Boards Association, New School Board Member Workshop held at the Clarion Hotel on Saturday. She said she attended a session on ethics and felt very good about decisions that people must make as they relate to kids. Last year at the OSSBA workshop she attended a presentation by Dr. Josephson and came back to the district and asked that the Board consider having a Character Counts Week, which is usually held during the second week in October. She hopes the district will become involved next year. In Character Counts there are six sessions involved concerning trustworthiness, respect, responsibility, fairness, caring, and citizenship. These would help strengthen the morale fiber of the next generation. She said it was discussed during the workshop that it is the responsibility of the schools to teach character and values. She said if it is not done at home someone needs to accept that responsibility. Mrs. Parks said character is what a person really is, reputation is what people say you are. If the district actually intends to do something about helping to change the things for our youth atrisk, this might be a good program for the district to consider for next year. Mrs. Parks said there are four high school seniors being considered to receive $500 scholarships from the National School Boards Association, Black Caucus. In closing, Mrs. Parks said this had been a good school year and with her involvement with the parents of the community and the students. She commended the parents who had been supportive of the district and the programs. She said she looked forward to working with them next year and hoped any parents or students with questions, felt free to call her. She encouraged them to attend Board meetings so they could get first hand information.

Mr. Wayne Dempsey said the faculties, building administrators. Central Office, and Service Center staff had done a good job this year. He said it seems to get tougher each and every year to make the district work. Every year he becomes more impressed with the Oklahoma City school system and the commitment and dedication of the people who work within the system. The real commitment and dedication of the children and parents within the school system make Oklahoma City Public Schools one of the finest school systems in the country. He wished the personnel a very good summer. Mr. Dempsey said it would be strange to not have Dr. Betty G. Mason sitting in her regular position. He said she would be missed and wished her a great retirement and future. Mr. Kellert said he also had attended promotions, graduations, and end of the year programs at some schools. He specifically mentioned his attendance at Johnson and North Highland Elementary Schools, the high school graduations at John Marshall and Belle Isle. He invited his colleagues who had not had the opportunity to attend the graduation at Belle Isle next year. He said it was a graduation that should be personally witnessed to understand the full scope and commitment of the way the staff works together and the very important mission they serve to very special students in the district. Mr. Kellert said Dr. Mason will be missed, her service has been appreciated with her willingness to step fonrward and serve at a time when the district needed someone of her qualities. He wished Dr. Mason God speed in whatever she wished to do. Mr. Michael Carter said he enjoyed his first commencement programs with U. S. Grant and Southeast High Schools. He said it was wonderful to represent students with such promise. He also thanked Dr. Mason for serving. Mr. Carter said in preparing for next year, he wanted to address the issue of athletic recruitment at the eighth grade level for high schools. The magnet schools say they have no boundaries, but when there is recruitment in District 7 middle schools, in his opinion, that puts too much pressure on an eighth grade student. He said he understands coaches wanting to win, but he wants District 7 students to attend the schools they wish without that type of pressure at a young age. Mr. Carter said he also wanted to address with Mr. Eddie Griffin, Athletic Director, the concern of the grading scale with athletics, so that it does not hinder a 4.0 student who wants to take athletics to drop their GPA.

BOARD MEMBERS' COMMENTS

< 6

442.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

H-6 BOARD MEMBERS' COMMENTS (Continued) Mr. Tom Yeargain said the graduations at Capitol Hill and Southeast High Schools were wonderful. The Southeast graduation was unlike anything he has attended. He said the senior class size for this year and next year is small. Mr. Yeargain said he came on the Board with Dr. Mason and it has been 18 months of learning and he appreciated what she taught him. He wished her well in her retirement. Mrs. Parks commented on the Gospel Choir who performed at the Civic Center. The choir made such an impression on people in the audience that a benefit was held for the choir at the Loving St. James Baptist Church to raise funds for choir robes. She commended the patrons in the Star Spencer community and others who supported the benefit. She said she personally appreciated their efforts to raise the funds.

Mr. Ron Bogle said the Equity Committee presentation left him feeling a little awkward. He recall that in early March he suggested that for those districts that were unrepresented. Board members should submit appointments after Spring Break. Also, he asked at that time that the Equity Committee be evaluated to determine if the responsibilities and requirements could be somehow reduced, because it was hard to keep people on the committee due to the significant time commitment. After Spring Break, it was suggested that perhaps the Equity Committee should be revamped before going ahead with those appointments. He said he was not sure that further direction was given. For the record, he did not want it said that the Board is not committed to the Equity Committee. It is important that the Board have an expression of commitment and that it now appears the intention is that the Board come back with a full slate of appointments. Again, he asked that the committee be looked at and responsibilities evaluated to insure that those serving on the committee are not being asked to do more than is reasonable. He said he did not know if this is something the Board needs to initiate. He asked that the Board consider which is the best avenue to evaluate the objectives for the Equity Committee so when it comes back in the Fall it is done with a clear sense of the mission, objectives, and responsibilities. Mr. Bogle said he had appointed, along with several other members of the Board, several different people to the committee. Anytime Equity Committee attendance is mentioned, it makes him feel awkward because he does not want that to be misinterpreted. BY BOARD CONSENSUS CITIZENS' COMMENTS AND THE MULTI-MEDIA PRESENTATION WAS MOVED FROM ANOTHER PORTION OF THE AGENDA TO BE PRESENTED DURING THIS PORTION.

CITIZENS' COMMENTS CITIZENS' G0MM12JTS

Jim Purdy, President, Oklahoma City PTA Council, announced the new officers for the Council; Amber Johnson, Vice President; Calvin Whittaker, Treasurer; and Joyce Foltz, Secretary. He talked about his concerns regarding the need for input from parents and students.

Wallace Mason, President, Northeast High School BioMed/Health Careers Parent Association, read a letter he had written to the faculty of the BioMed Sciences Program concerning Ms. Ann Burtcher, Health Careers teacher.

Kimberly Green, patron, talked about Bond issue concerns over the lack of progress in District 5.

Cindy Brown, President, OEA-OKC, read a short story regarding how teachers impact a child's life.

443.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

M-7 SUPERINTENDENT'S REPORT

MULTI-MEDIA PRESENTATIONS BY MIDDLE SCHOOL TEACHERS AND STUDENTS AS PART OF A CHAPTER 2 GRANT.

Dr. Troy Vincent, Director, introduced the presentation by saying the Board had approved the contract for computers in the middle schools, part of that contract entailed a multi-media station. For the past several weeks, both teachers and students have received training. The teachers and students that received the training will be responsible for training other students next September. He introduced Mrs. Gracy Taylor, Administrator, Staff Development and Training, who said through a Chapter 2 grant additional funds were obtained for training and to purchase additional equipment enabling the schools to do multi-media projects. Part of the Chapter 2 grant required a presentation to the Board demonstrating what the teachers and students that were trained had learned. Schools making presentations included Harding Middle School, Hoover Middle School, Jackson Middle School, Jefferson Middle School, Moon Middle School, Rogers Middle School, Roosevelt Middle School, Taft Middle School, and Webster Middle School.

MULTI-MEDIA PRESENTATIOM: CHAPTER 2 GRANT

Mrs. Thelma R. Parks recognized patrons in the district which included Mrs. Nancy Davis, retired teacher. Rev. W. B. Parker, Mrs. Kim Green and Ms. Dodie Sharp. EXECUTIVE

SESSION

Thelma R. Parks Wayne Dempsey

MOTION: SECOND:

R. #275

MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; (B) THE RELOCATION, APPOINTMENT AND/OR DISCONTINUATION OF EMPLOYMENT OF ANY DISTRICT EMPLOYEES; AND (C) NEGOTIATIONS WITH EMPLOYEE GROUPS. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. R E T U R N

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board went into Executive Session at 8:44 p.m.

OPEN

S E S S I 0 N

R. #276 RECOiVENE IN OPEN SESSiaS 11:18 P.M.

Michael Carter Thelma R. Parks

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

APPROVAL FCR EXECUTIVE SESSICM 8:44 P.M.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board returned to Open Session at 11:18 p.m.

444.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

I N

OPEN

SESSION

ITEM 3 (A) THE APPOINTMENT, HIRING, OR ADMINISTRATORS/CENTRAL OFFICE JkDMINISTRATORS R. #277 APPROVAL TO EMPLOY MARSEIA TIDWELL

EMPLOYMENT

BUILDING

Frank Kellert Terri Silver

MOTION: SECOND:

APPROVJkL OF THE EMPLOYMENT OF MARSHA H. TIDWELL, FOR THE POSITION OF ADMINISTRATOR OF ACCOUNTING, SCHEDULE 600, STEP 6, ANNUAL S2LLARY $37,625. EFFECTIVE; 6/12/95 â&#x20AC;¢

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0. Thelma R. Parks Wayne Dempsey

R. #278 /APPROVAL TO EMPLOY ELBM. PRINCIPALS Gloria Bayouth

MOTION: SECOND:

Dr. Doretha M. Colbert

APPROVAL OF THE EMPLOYMENT OF DR. DORETHA M. COLBERT, FOR THE POSITION OF ELEMENTARY PRINCIPAL, SCHEDULE 09, STEP 4, ANNUAL SALARY $36,495. EFFECTIVE: 8/4/95.

Linda Matthews

APPROVAL OF THE EMPLOYMENT OF LINDA MATTHEWS, FOR THE POSITION OF ELEMENTARY PRINCIPAL, SCHEDULE 09, STEP 9, ANNUAL SALARY $44,345. EFFECTIVE; 08/04/95.

APPROVAL OF THE EMPLOYMENT OF GLORIA J. BAYOUTH, FOR THE POSITION OF ELEMENTARY PRINCIPAL, SCHEDULE 09, STEP 5, ANNUAL SALARY $37,941. EFFECTIVE: 8/4/95.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CJkRRIED 7-0. R. #279 APPROVAL TO EMPLOY ASST. ELm. PRINS. Marionette Gibson

Thelma R. Parks Terri Silver

MOTION: SECOND:

APPROVAL OF THE EMPLOYMENT OF MARIONETTE GIBSON, FOR THE POSITION OF ELEMENTARY ASSISTANT PRINCIPAL, SCHEDULE 08, STEP 0, ANNUAL SALARY $38,601. EFFECTIVE; 08/04/95. APPROVAL OF THE EMPLOYMENT OF JANICE L. MATTHEWS, FOR THE POSITION OF ELEMENTARY ASSISTANT PRINCIPAL, SCHEDULE 08, STEP 3, ANNUAL SALARY $30,152. EFFECTIVE: 08/04/95. ROLL CALL

Mr, Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

445.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995 M-9 LEGAL

REPORT

(NONE)

SUPERINTENDENT 2.

REPORT

PRESENTATION AND DISCUSSION OF THE PROPOSED BUDGET FOR 1995-96.

Mr. Nick Kelly, Director, Budget and Financial Management Division, said the General Fund budget totaled $142,500,000 which is approximately $3 Million more than the current year budget and represents approximately a 2% increase. There will be several suggestions for reduction of the current service levels in order to balance this year's budget. Those reductions are necessary because expenditures are growing more rapidly than revenues. Some of the growing expenditures for next year include increased salaries and benefits for all employees, including a million dollar increase in retirement costs which has been passed along to the district from the State Teachers Retirement System. The district has also had to put into the budget additional costs for energy as air conditioning units are beginning to operate in several of the schools; added costs for supplies including some additional costs due to student growth, inflation factors, and additional costs in vocational and technical equipment which was tied to some earmarked State funds. The key to the district revenues will be the projection of the level of State funding. Mr. Kelly said he was projecting approximately $84.5 Million in the formula funding, and is the best estimate at this time based on the computer simulations of the formula funding and the estimates of the overall funding that will come from the State Legislature. He said if any of these estimates are not correct for any reason, we would have to take administrative steps during the year to manage the budget. Some of the issues for next year, particularly midterm adjustment money is still unsettled. It is not figured into the budget and it is possible it could be February of next year before the mid-term adjustment is resolved. Regarding General Fund projections, Mr. Kelly said the State funding is 70% of the General Fund budget with local revenues comprising only 25%. Most of the local revenue, $33 Million of $35 Million comes from the property tax. Another significant factor is that this budget was formulated keeping the uncommitted General Fund reserve at the same $5 Million level as last year.' The unbudgeted reserve would be approximately one General Fund payroll. The largest piece of the General Fund expenditures, 64%, goes to instruction. Most urban districts struggle to get 50% of their general fund into the classroom. Salary and fringe benefits make up 90% of the General Fund which will gives less flexibility in the budget. The State mandates the requirements for instructional personnel, of the personnel costs 80% are dictated by the State formulas. Regarding the proposed reductions in services, the day care program is the largest service that is recommended for elimination. The reasons being that day care is simply not a service that is part of the core mission of the district; the elimination of the day care program would free up badly needed classroom space; in order to remain in compliance with increasing State regulations, fire codes, and other regulatory agencies, the district would have to sink approximately $100,000 into the day care facilities next year alone. Mr. Kelly said this trend does not show signs of slowing down. The administrative burden of the day care program is disproportionate to the cost of the program that has many paper work and recording requirements that the district must keep up with, if the district would chose to remain in the day care business. Tknother significant recommended reduction is in the area of class size assistants. In the proposed budgets the formula for 4th and 5th class size assistants would be changed to 1:25 rather than 1:23. This would represent a savings of approximately $100,000. The class size assistants at 4th and 5th grade levels are not mandated by the State, and the district is still far above any requirements that the State has for class size assistants at this level. The drivers education program, except for the tuition based summer school program has been proposed for elimination. There is also a line item which is significant, although the dollar savings are only $15,000, which is the North Central Accredition dues for elementary schools. The district has no plans to fall below these standards, the cost effectiveness of paying for the recognition at the elementary school level, was deemed questionable and that line item has been recommended to be reduced saving approximately $15,000.

PROPOSED 1995-96 BUDGET DISCUSSION

446. MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

Mâ&#x20AC;&#x153;10-

SUPERINTENDENT'S REPORT (Continued) PROPOSED 1995-96 BUDGET DISCUSSICO

The security line item is currently budgeted to pay for the same amount of security for the schools as last year with an inflationary increase built in of approximately 5%. The City of Oklahoma City is requesting an increase in their contract for next year in excess of the 5% increase budgeted. The district is currently in negotiations with the City and it is hoped that some compromise will be reached. If not, the district faces a couple of choices. An increase of approximately $190,000 in the security line item or a reduction in the number of police officers and an increase the number of private security officers. Should the district increase the security contract by the amount requested, that additional money would have to come from the budgeted contingency account. Also within this budget are various administrative positions which have been reduced with those responsibilities absorbed elsewhere in the organization. The amount of revenue for the Building Fund budget is comparable to last year. With the completion of $1.2 Million in portable buildings payments, some money has been freed up for more general supplies for maintenance and for capitol improvements contingency line items. The Federal Fund budgets are projected at approximately the same level as last year. During the year those grants will be brought forward for approval by the Board and appropriated to their respective accounts. There are no significant changes anticipated in the Child Nutrition budget. The Bond issue figures at this point are simply a formality in order to give authority to spend the money. It is not known at this point exactly how much Bond fund money is anticipated to be spent next year.

At the Board meeting of either June 12 or June 19 approval of the budget will come before the Board, incorporating any changes deemed appropriate by the Board.

Mr. Kelly said it is important that the Board know at this point it seems likely the district is going to continue to struggle with the budget for the next several years. The increases in costs from the Teachers Retirement System are scheduled to continue for the next several years. The district will continue with increased energy costs with more air conditioning and new schools in operation. The district is also continuing to grow which is a positive, but not an inexpensive trend. On the revenue side all that can be hoped for is to get enough money from the State to keep up with inflation, but in all probability the district costs will be more than inflation. As the Board makes decisions on whether or not to add continuing programs to the budget, it unfortunately looks like the future is not going to be any easier than last year's budget or the budget for this year. There are two outstanding items that will not be known until the Summer which have not been included. One, the request for magnet school funding from the Federal government; that information will be received in July. Second, the request from the U. S. Department of Education for additional counselors in the wake of the bombing; that information will also be received during the Summer. If those are approved, Mr. Kelly said he will come back to the Board and add those to the budget, but he is not planning on that money at this time. DISCUSSION

Mrs. Parks asked if there was a particular information was left out of the budget?

reason

the

security

Mr. Kelly said the proposal did not contain a lot of details. Right security is budgeted the same amount as last year, but he wanted Board to be aware that the district is in negotiations with the City the Board may be faced with the choice of either taking more money security or changing the number of police officers.

now the and for

447.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

M-U SUPERINTENDENT'S REPORT (Continued) In terms of the preliminary numbers, Mr. Wayne Dempsey noted that the Asian American Student Services section shows a 33.75% increase in funding. The Hispanic American Students Services shows a 40.87% decrease in funding. He asked for the rationale, as the number of Hispanic students are growing more rapidly than Asian students.

Mr. Kelly said that was a reflection of how the programs are being funded. Some of those programs are being funded from other Federal grants. Mr. Dempsey asked if the General Fund support was being reduced in one area and increased in the other area? Dr. Vern Moore, Assistant Superintendent, Special Services Programs, said to provide services in the Hispanic office the district is using several grants. There is a person who is coordinating the program paid from the Title VII fund; another person who works as a coordinator is being paid from an immigrant fund, and the Chapter 2 fund is also used for another personnel position. These three individuals are providing services, but their salaries are not included in the General Fund. Mr. Dempsey asked about the Asian American Student Services?

Dr. Moore said additional funds were utilized there also. However, because of the multi-languages the district is required to provide services in several areas other than just one basic language as in the Hispanic area. He said the multi-languages for Asian students are why there are more personnel.

Mr. Dempsey asked if the figures were based on the assumption the district would receive Federal funds to conduct activities. He said he sees congress making proposed budget cuts, and some of these programs appear to be on the chopping block. Dr. Moore said neither the Hispanic nor Asian Studies programs have been put under General Fund unless the funds have already been received. If the district is not able to secure the funds that was used this year, we will lose personnel. The district has received a strong indication that the immigrant fund will be received. The Title VII grant application has been submitted and word should be received by the latter part of July. The Title VI (Chapter 2) application has been submitted and it is very likely that will be received.

Under Personnel Services Division, Mrs. Parks asked what school site personnel are included in this line item?

For example, Mr. Kelly said nurses, psychologists, and speech pathologists. Those personnel are in the schools, but are budgeted under their departments. Mrs. Parks said she saw that Health Services and speech pathology was listed, but under Personnel Services Division there is an asterisk which states "Most school site personnel is included." She said if Mr. Kelly was listing the nurses and speech pathologists in another area and there is already a line item here, who comprises "other personnel." Mr. Kelly said mostly the teachers. All of the salary accounts are budgeted in the Personnel Services budget. The $81 Million is most of the certified personnel.

Mrs. Parks said she thought she also saw a certified listing also. She was wondering how that was being distinguished; if teachers were not listed separately as a line item? Mr. Kelly said teachers are not listed separately. More detailed information could be provided if Mrs. Parks would like to see the breakdown of teachers, class size assistants, etc. Mrs. Parks said she needed additional information.

Mr. Kelly said he would provide that for her.

PROPOSED 1995-96 BUDGET DISCUSSION

448.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

M-12 SUPERINTENDENT'S REPORT (Continued) PROPOSED 1995-96 BUDGET DISCDSSICW

Mr. Ron Bogle said major revenue sources were shown with projected total increases of approximately $4 Million. He asked if that was based on an individual analysis of each of those sources and on actual factual information, or if there were some kind of general predictive formula that was used to predict increases.

Mr. Kelly said what was used is basically a trend analysis and the information received from the County Assessor's Office regarding assessments. Each one is taken individually and there is a lot of detail behind them, including a trend analysis done with what has happened in the past.

Mr. Bogle said since Mr. Kelly used the County Assessor as an example, he asked what line item would reflect income through real estate assessment from the County. Mr. Kelly said the first line of the current year 35 mil property tax. Mr. Bogle said that would be an increase of about $650,000.

Mr. Kelly said that was correct. Mr. Bogle said Mr. Kelly mentioned that he had increased the estimate on energy costs for next year, but he could not find that item in the budget. He asked where that was shown? Mr. Kelly said the actual increase is shown in the budget by object code under utilities shows a projected budget of $4,478,500. That projected budget is approximately $400,000 higher than this years. Mr. Bogle asked if that was for operation of the air conditioning next year? Mr. Kelly said yes. Mr. Bogle said that was less than what he would guess for the estimated increases. He asked if that was based on anything more than just a general analysis.

Mr. Kelly said that number was Joased on a figure that was provided by Dr. Jack Isch, Executive Director, Operations Management. Mr. Bogle said he would be interested in discussion regarding the discontinuation of the membership in North Central for elementary schools. He said relatively speaking that membership cost does not seem to be that great, with what he understands to be the value of North Central participation. Dr. Betty G. Mason said the Board should understand that North Central is required only for high schools and middle schools. Some years ago this district chose to put our elementary schools under North Central. The major advantage that was received by being in North Central, we upgraded all of our libraries to North Central standards. We also received positive publicity. When the process to look at the budget began this year, and found it would be necessary to find as many places as possible to reduce, it was our opinion that pulling our elementary schools out of North Central would do no educational damage to the schools, and we would commit ourselves to continue to keep up our media centers. Funds would be saved by not having the elementary schools in North Central. There are no other advantages to the district. Mrs. Terri Silver said she has been on several committees at the elementary level who have been on the North Central evaluation. She feels the schools do benefit in other ways. It forces the schools to reevaluate themselves in a different way than is other wise done.

Dr. Mason said the other part of North Central's expense is paying for the evaluators visit. That is added on top of the Central fee that is paid for North Central. She said the recommendation is made because we feel it is very comparable to the other issue discussed of day care centers. It is something the district just cannot afford. If the Board chooses to change that, we will have to go in and find something comparable to reduce in the budget.

449.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995 =i

M-13; SUPERINTENDENT'S REPORT (Continued) Mrs. Silver asked if staff could make other suggestions to keep the same revitalization in the elementary schools, if the Board chooses the drop North Central Accredition. There should be a master plan to have the same type thing affected within the schools.

PROPOSED 1995-96 BUDGET DISCUSSION

Dr. Mason said staff could come up with a plan that could be presented to the Board for consideration requiring that kind of review with parental involvement and would keep the level of involvement and focus with staff.

Mr. Bogle said t is his understanding there is legislation introduced and passed in Oklahoma that affects the formula funding for educational programs for disadvantaged students in terms of how the district monitors and accounts for how the money is spent, and how outcomes for that money is now more specifically stated in terms of expectations than in the past. He said he did not know if that directly affects this year's budget, but questioned how that would affect the proposed budget for next year? Mr. Kelly said the bill will not affect dollars received for this year. It will affect how the district accounts for the dollars received and how we spend the money. He said he had just heard of the passage of the bill on Friday. It will certainly present a challenge to be able to do what the State is asking to be done. Mrs. Silver said she was also concerned with the Workers' Compensation Fund balance; that projected fund balance being reduced so drastically. She said she did not know what could be done, but it is something that should be looked at carefully as there is quite a reduction. Dr. Mason said she and Mr. Kelly had also discussed that and there is a concern about adding some funds into the Workers' Compensation Fund balance. Mr. Kelly feels that by the middle of next week, he will have a better fix on what will be received from the State.

Mr. Dempsey said he was uncomfortable with the prospects of deleting the participation in North Central for elementary schools. He said it is a good system with checks and balances and helps the district fulfill the commitment to equity across the school district. Mr. Dempsey said every time the Board receives a budget, they receive a list of proposed reductions for that budget, but no alternatives to those reductions. Mr. Dempsey said he hopes over the next two weeks that some options are formulated that deal with other areas where potential cuts could be made and where there is something clearly delineating what the impact of those cuts would be to the district. He requested that the Board be given the opportunity to make decisions based on some very clear cut options. PERSONNEL,

MOTION: SECOND:

PAYROLL,

AND

ENCUMBRANCES R. #280 APPROVAL OF PERSONEL AND PAYROLL

Wayne Dempsey Tom Yeargain

VOTE ON PERSONNEL JkND PAYROLL AS LISTED.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye no

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 6 aye, 1 no. VOTE FOR APPROVAL OF ENCUMBRANCES (WITH THE EXCEPTION OF PURCHASE ORDER NO. 31-9509425 TO ARCHITECTURAL DESIGN GROUP IN THE AMOUNT OF $52,547.25) AS LISTED.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

APPROVAL OF ENCUMBRANCES (EXCEPT 31â&#x20AC;&#x201D;950942

/-7

450.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

H-14: PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) R. #280 /APPROVAL OF PERSCXINEL, PAYROLL, AND ^CXSIBRANCES

DISCUSSION

Mrs. Thelma R. Parks said she noticed many encumbrances for musical instruments and asked what the purchases were for. Mr. Belphry Dean said at the last Board meeting, the Board approved an agenda item authorizing purchase of musical instruments and these encumbrances represent the purchase orders that are generated from that approval.

Mrs. Parks asked instruments?

the

total

amount

money

approved

for

musical

Mr. Dean said he did not have that information in front of him, but each school would receive $30,000 and each elementary schools would receive $15,000 for instruments. He said that entire process is almost complete.

Mrs. Parks asked if the same was true with carpet and where the carpet listed was going?

Mr. Dean said the purchase orders to Carpet World, etc. are for floor materials and supplies, ceramic tile and grout for rest room renovations. The Board approved a bid for that as well. Because of the way the materials are to be received the listed purchase orders have been written in this fashion as opposed to a large lot. Mrs. Terri Silver referenced purchase order No. 31-9509425, Architectural Design Group, in the amount of $52,547.25. She noted that item was "an additional fee" to the base bid. She asked why ADG would have an additional fee for the Christa McAuliffe Elementary School?

Mr. Dean said he could not research the answer.

answer the question tonight,

Mrs. Silver said since we did not have the answer, pull the item for tonight.

but would

she would like to ; z

Dr. Isch said the listed amount was based on the bid price that was received for Christa McAuliffe School, which was more than the Board had earlier approved.

Mrs. Silver asked if that would be affected if there is a different action taken on the Christa McAuliffe item in tonights agenda?

Dr. Isch said he has asked the legal staff to give him an opinion on what architectural fee the district should be paying on Christa McAuliffe. The Board approved $2.6 Million or $2.7 Million for that project. The question to the legal staff is if we pay on the $2.6 Million or on the bid amount for that contract? Since Dr. Isch has not received an answer, Mrs. Silver requested that the item be removed from the encumbrance list until clarification is received. Mr. Kellert said at one time the Board directed the architectural firm to draw up a set of plans for $2.7 Million. Having done that, there is now an architectural fee based on a percent of the cost of the job, which is higher than the base bid. He asked if we should pay the fee based on what the Board directed the architect to do? The original estimate was $1.5 Million. He asked if the Board directed the architect to draw plans to $2.7 Million; what the Board has now is a reflection of the percent applied to the $2.7 Million. Dr. Isch said the final bid for the school as listed in the agenda is a little over $3 Million. He said he did not think there would be an impact if it is removed. He said Mr. Darrel Shepard, Board Clerk, called him this afternoon and talked with him briefly about it.

451.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

H-155 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

Mr. Darrel Shepard said if there was a question, he thought it would be a good idea to remove the item from consideration on tonight's agenda. What needs to be determined is what this additional request represents in terms of a total percentage. Is it a percent of the $3 Million bid price, or is it a percent of the $2.7 Million the Board previously authorized. We need to find out which of those two figures ADG is basing their fee on. Dr. Isch has asked the legal department for an opinion on what we owe to ADG if the Board reject's the $3 Million bid that will be considered later tonight. The district basically told ADG to do a $2.7 Million building. It came in higher than that. Do we have to pay them on the higher figure? Mr. Kellert said he hoped the district was careful. Our reputation is bad enough right now for slow pay. Obviously something was submitted with this that someone should have reviewed and signed off on before it ever got on the encumbrance list. He said he did not like seeing things on the agenda for $52,000 that has already been signed off by the person that put it on the agenda, and also by the auditor, but now we are not sure what it is for.

Mr. Bogle asked Mr. Dempsey and Mr. Yeargain if a friendly amendment to withdraw the item from consideration was acceptable to their motion? Messrs. Dempsey and Yeargain both agreed. Regarding transportation employee terminations, Mr. Michael Carter asked if all the appeals had been met?

Dr. Vern Moore said a report will be coming to the Board giving an update on all of the individuals who have inquired to Personnel Services for an appeal. There is only one individual who has asked for an appeal that is qualified for an appeal before the Board. That information should be coming to the Board Clerk within the next day or two. All the other individual requests have been reviewed and a decision has been made. The personnel office has also corresponded with those individuals.

Mr. Shepard said one request was received that was timely filed and is in his office. Depending upon what is done internally, it would appropriate for the Board to set a hearing for that. Mr. Bogle asked if the terminations as they appear on the agenda tonight were being challenged in any other way.

Dr. Moore responded no.

Mrs. Silver said purchase order 23-9509740 to Dick Christman's Appliance is for an air conditioning unit. She said the price is obviously more than the $7.45 as listed. She asked if an accurate figure had been received.

Mr. Dean said the accurate price was $745.00. Mrs. Parks asked if the Board could vote separately on the Personnel Report. She said her concern was with terminations on Pages 2 and 3. For the sake of clarity, Mr. Bogle requested that the Board vote on Personnel and Payroll separately from Encumbrances.

Mr. Kellert asked if the person with a pending appeal was listed? Mr. Bogle said the question was previously asked if individuals listed had pending claims? The answer was no. Moore if there is only one claim?

any of the He asked Dr.

Dr. Moore said he did not know if there needs to be a distinction between claims and appeal. There is one individual that has asked for an appeal before the Board and that person is eligible because that individual is a full time employee. According to statutes, that person can ask for an appeal before the Board. The other bus drivers are not eligible for appeal because they are not full time employees. Dr. Mason said the one person personnel termination list.

asking for an

appeal

not

on the

R. #280 APPROVAL OF PERSCÂťINEL, PAYROLL, AND ENCUMKIANCES

h.:

452.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

H-16 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) R. #280 APPROVAL OF PERSOaNEL, PAYROLL, AND aJCUMBRANCES

Approval of the following items (la, lb, Ic) of personnel, payroll and encumbrances.

Ratification of April, 1995, Payrolls

Ratification of April, 1995, payrolls previously approved by the Board and upon which warrants have been issued as follows:

1994-95 1994-95 1994-95 1994-95 1994-95

General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary

Payroll for June, 1995

Issue 1994-95 purchase payroll for June, 1995. P.O. NO.

9520056

9520057 9520058

9520059 9520060

FUND

orders

the

encumber

following

AMOUNT

OCAS CODE

GENERAL FUND 5-11-000-5300-100 SALARY BUILDING LEVY 5-21-000-5300-100 SALARY BOND FUND 94 5-31-000-5300-100 SALARY FEDERAL FUNDS 5-23-000-5300-100 SALARY CHILD NUTRITION 5-22-000-5300-100 SERVICES FUND SALARY

$11,000,000.00 $

5,000.00

300,000.00

1,300,000.00

550,000.00

Approval of personnel, payroll, and encumbrances as listed on the following pages.

$ 8,929,948.28 $ 185,811.71 $ 247,002.04 $ 762,889.47 $ 425,681.61

Personnel Report

are

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (22-9509308 through 21-9509969) written during the period 05/11/95 through 05/31/95. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue CERTIFICATE OF INTERNA!, AUDITOR

THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. t 9509308 TO 9509969, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.

EDWARD ROMERO

DATE

(

4-14-95 Child Nutrition Entry Kitchen Ass stant

Looney, Brenda

Newton, Terry

5-15-95 Graphic Services Graphic Art Super nsor 725-06 $24,790

105-02 $2,651

5-17-95

Transportation .3125 Bus Driver

Pearce, Thelma

PROFESSIONAL-TECI NICAL:

105-02 $5,303

5-3-95

Transportation Bus Driver

McDaniel, Philli| >

471-01 $5.0S/hr

160-01 $10,302

Hoover Custodial Worker

Eduards, Keith

5-15-95

471-01 $5.08/hr

5-22-95 Child Nutrition Entry Kitchen Ass stant

130-01 $8,741

01-03 $23,405

ANNUAL SCHEDULE/STEP/LANE

SALARY

Clements, Beverly

4-25-95

5-8-95

EFFECTIVE DATE

U S Grant Library Clerk

Bodine 2nd Grade Teacher

ASSIGNMENT

Bragg, Regina

SUPPORT:

Johnson, Lori

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS

ASSIGNMENT

DATE

EFFECTIVE ANNUAL SCHEDULE/STEP/LANE

SALARY

(+ H0 C (0 0<

o 0 0

o n

IT*

•0

o s M r

•0 n

\o KO

C 2 n

•fl

n § £

n n

A n co

Ul U

John Marshall LD Teacher

Fowler, Cheryl

Transportation Bus Driver

McKenzie, Mariar Monroe, Jr., Yoi|k

5-9-95

Transportation Bus Driver

Brooks, Ricky

Craig, Richard

Colligan, Rose

Davidson, Randal

Fleming, Patrici 1

Foshee, Krysti

Transportation Bus Driver Transportation Bus Driver Transportation Bus Driver Transportation Bus Driver

Phillips, Billy

Ranson, Jacquetl|a Robertson, Joe Rolston, Mary

Transportation Bus Driver

5-5-95

Hayes .25 Custodian

McAllister, Kart n

5-11-95

Transportation Bus Driver

Branum, Latonia

Transportation Bus Driver

Little, James

5-9-95

Transportation Bus Driver

Bailey, Linda

Transportation Bus Driver

Howard, Elizabei h

5-9-95

5- 9-95

3-27-95

4- 24-95

5-9-95

0 O

o 0 0

o n

run

VO VO ui

c z n

g n

§ £

» n

Transportation Bus Driver

Hash, Steven

o n s o

•»!

S H C n

Transportation Bus Driver

•0

Franklin, Craig

ANNUAL SCHHHJLE/STEP/LAHE

SALARY

3- 31-95

EFFECTIVE DATE

SUPPORT:

Lewis, Cynthia

5-9-95

Transportation Bus Driver

Asberry, Doris

ASSIGNMENT

DISMISSALS (conVnued):

NAME

Transportation Bus Driver

ANNUAL $CHEDULE/STEP/LANE

SALARY

Lee, Jack

5-9-95

Transportation Bus Driver

5-23-95

5-22-95

EFFECTIVE DATE

Alexander,Richan 1

SUPPORT:

DISMISSALS:

chapter I Supervisor

ASSIGNMENT

Anderson, Julia

DECEASED:

NAME

PERSONNEL TERMINATIONS

D M 90

4^ K

NAME

Transportation Bus Driver

Weeks, Harold

White, Norris

Williams,Jr.,Pau

Ridgeview Physical Ed Teach Eisenhower Primary Teacher

Nash, Earl

Vuillemin, Minn:

Burkes, Carolyn

TERMINATION FROM LEAVE OF ABSENCE:

5-31-95

Special Programs Hisp Immigrant Resource Spec

Rendon, Linda

6-30-95

Classen 6-6-95 Social Studies Teticher

Maintenance MDTP Carpenter

Skinner, Navoy

6-6-95

N W Classen Lang Arts Teacher

Bodine 6-9-95 Principal's Secre|t ary

Merideth, Glori

Fehse, Janet

Child Nutrition Kitchen Speciali s:

6-6-95

6-30-95

6-9-95

DATE

EFFECTIVE

Burton, Beulah

SUPPORT:

N U Classen Business Teacher

Mantle, Larry

Special Programs Asian Immigrant Resource Spec

5-31-95

5-9-95

4-5-95

Jefferson Special Ed Teache

Jordan, Patricii

Bui, My

EXPIRATION OF EM •LOYMENT PERIOD:

3-17-95

Transportation Bus Driver

Ualton, Francil

5-9-95

Transportation Bus Driver

Thompson, Roger

CERTIFIED:

5-9-95

Transportation Bus Driver

Thompson, John

Accel Learning Ct • Assistant Princi pH

U S Grant LD Teacher

Tomlinson, Lexyi

5-9-95

Transportation Bus Driver

Swain, Dianna

Bodine Assistant Princi pH

ASSIGNMENT

Hughes, Delphen

Kemp, Reba

5-9-95

Transportation Bus Driver

Smith, Donna

ADMINISTRATIVE:

ANNUAL SCHEOULE/STEP/LANE

SALARY

SUPPORT:

EFFECTIVE

RETIREMENTS:

ASSIGNMENT

PERSONNEL TERMINATIONS

DISMISSALS (cont nued):

NAME

ANNUAL SCHEDULE/STEP/LAME

SALARY

(3 C (D

P-

(3 ft

o o

n IO

M S O

s o

It *

n tn o

JIUL

KO U1

a n

o o

» n

A n

ANNUAL

Koon Math Teacher

Alvarez, Rosa

MATERNITY:

Moon Bilingual Assistah

RETURN FROM LEAVf OF ABSENCE:

Shasteen, Paul

<+ H-

5-2-95

5-10-95

0 C o

Adams 5-2-95 Class Size Assistant

5-19-95

o n

n z o

ยง It * r

โ ข0

Robinson, Rebecc i

ANNUAL SCHEDULE/STEP/LANE

SALARY

/ L

EFFECTIVE DATE

Buchanan 5-9-95 1st/2nd Grade Tea :her

ASSIGNMENT

Long, Artisa

NAME

Dunbar Teacher Assistant

SCHEDULE/STEP/LANE

SALARY

Goodwin, Angel

5-5-95

5-11-95

DATE

EFFECTIVE

Prairie Queen Kitchen Assistant

Payroll Payroll Clerk

ASSIGNMENT

O s M r

Ahpeatone, Deni S';

MEDICAL:

Richardson.Carfnei i

MATERNITY:

LEAVE OF ABSENCE

NAME

PERSONNEL LEAVES AND OTHER

nriiT

ro o

C n

n H ยง

ยง

4 n

M (0

in eri

A51.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

M-21 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE: Kindred, Beverly

Green Pastures Elementary School Elementary Principal

6-9-95

PROFESSIONAL-TECHNICAL s

Brannon, Charles

Southeast High School JROTC Assistant Instructor

6-23-95

Jackson, Jr., Ernest

Purchasing Department Buyer

6-9-95

CERTIFIED: Berry, Rick

Taft Middle School Language Arts Teacher

Ginsterblum, Nina

Star Elementary School Intermediate Teacher

5-5-95

Hackworth, Elaine

Alternative Ed Facility Special Ed Teacher

6-6-95

Hagan, Emrie

Bodine Elementary School 3rd Grade Teacher

5-9-95

Holland, Charles

Alternative Ed Facility Special Ed Teacher

6-6-95

Holsinger, Karen

Rancho Village Elementary School 2nd Grade Teacher

McCullar, Laurel

Johnson Elementary School Speech Pathologist

5-10-95

Norman, Mary

No. Highlands Elementary School EH/LD Teacher

6-6-95

Williams, Tim

Rockwood Elementary School 4th Grade Teacher

6-6-95

Woodson, Julia

Hawthorne Elementary School 4th Grade Teacher

5-10-95

6-6-95

458.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995 H-22 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued):

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT! Aguilar, Pedro

Taft Middle School Bilingual Assistant

5-26-95

Barnes, Mary

Pupil Transportation Bus Driver

5-9-95

Bell, Lariry

Pupil Transportation Bus Driver

5-9-95

Cargile, Marvin

Columbus Elementary School Custodial Worker

5-12-95

Collins, Ronnie

Pupil Transportation Bus Driver

4-28-95

Coodey, William

Pupil Transportation Bus Driver

5-9-95

Dalbow, Karol

Belle Isle Secondary School Library Clerk

6-17-94

Dearing, Terri

Johnson Elementary School Special Ed Assistant

5-23-95

Decker, Lawrence

Pupil Transportation Bus Driver

5-15-95

Forsythe, Alice

Child Nutrition Services Kitchen Specialist

5-16-95

Hamilton, Sonja

Child Nutrition Services Kitchen Assistant

5-25-95

He rndon, Larry

Dunbar Elementary School .5 Custodial Worker

5-8-95

Jeffrey, Peggy

Linwood Elementary School Class Size Assistant

6-6-95

Johnson, Ricky

Belle Isle Secondary School Custodial Worker

5-17-95

Jones, Kevin

Webster Middle School Custodial Worker

5-17-95

459.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995 M-23

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued); EFFECTIVE NAME SITE/ASSIGNMENT DATE

SUPPORT (continued)

Laney, Rosemary

Child Nutrition Services Kitchen Assistant

12-16-94

Lemons, Donald

Pupil Transportation Bus Driver

5-9-95

Maison, Mary

Shields Heights Elementary School EDK Assistant

5-8-95

Martin, Betty

Arthur Elementary School Principal's Secretary

6-9-95

Martin, Michael

Master Control Room Data/Security Technician

6-6-95

Mason, Quirina

Horace Mann Elementary School Principal's Secretary

6-8-95

Mason, Robert

Custodial Services Relief Custodian

4-28-95

Morrison, Janet

Pupil Transportation Bus Driver

5-9-95

Mosley, Rodrick

Pupil Transportation Bus Driver

5-5-95

Myles, Regina

Pupil Transportation Bus Driver

5-2-95

Neely, Tommie

Northeast High School/ Science Center Science Program Secretary

6-7-95

Pearce, Thelma

Pupil Transportation Bus Driver

Peloquin, Rita

Pupil Transportation Bus Driver

5-9-95

Rice, Ronald

Pupil Transportation Bus Driver

4-26-95

Sewell, Terri

Hawthorne Elementary School Class Size Assistant

5-11-95

Smith, Dwight

Edgemere Elementary School Head Custodian

5-10-95

5-5-95

460.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

M-24; PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued):

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued): Staples, Delma

Capitol Hill High School Principal's Secretary

10-10-94

Vaughn, Darryl

Emerson Alternative Custodian

6-7-95

Williams, Prentice

Pupil Transportation Bus Driver

5-1-95

Youngblood, Jack

Pupil Transportation Bus Driver

5-15-95

Spade, Carol

Rogers Middle School Registrar

5-5-95

461.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

M-25 P U R C HAS I N G

AND

GEN E R A L

BUSIN ESS

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS AS LISTED. ROLL CALL

Mr. Mr. Mr. Mr.

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

Kellert, Dempsey, Carter, Bogle,

R. #281 APPROVAL OF PURCHASING AND GENERALA BUSINESS

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION

Regarding Item A, Mrs. Thelma R. Parks asked if the installation of the elevator at Classen School of Advanced Studies was necessary? Dr. Mason said there were three or four handicapped children in the building and it is necessary to meet code to have the elevator.

Elevator Installation (Diversified Systems, Inc.): of Advanced Studies

Classen School

Expenditure of funds for the installation of an elevator at Classen School of Advanced Studies by Diversified Systems, Inc., and Associations who submitted the low bid (4 received). This expenditure, in the amount of $57,253.00, is to be charged to Building Levy Account 521-122-4700-450-000-0000-000-706. B.

Paper Products

Elevator; Classen School of Advanced Studies

Paper Products

Approval to purchase paper products for use at the print shop from the following companies who submitted the low quotations (9 mailed - 4 returned):

Easement to OG&E;

11,292.90 11,200.00 22,200.00

Western Paper Company Unisource TOTAL

Service Center

Approval of an easement to OG&E for the installation and maintenance of an overhead electrical line to provide additional electrical service to the transportation office at the Service Center, 2500 N.E. 30, Oklahoma City, Oklahoma. D.

Rent Deduction (Whittier Building);

Community Action Agency

Approval to allow a one month's rent deduction in the amount of $2,454.16 to the Community Action Agency for partial payment of the cost of 18 new windows to be installed on the 3rd floor of the Whittier Building, 1900 N.W. 10th Street. Rent reduction will occur after installation of the windows is complete.

Easement to OG&E: Service Center

Rent Deduction: Whittier Bldg. (Community Action Agency)

(ITEMS E & F RELATE TO BOND ISSUE PROJECTS)

Heating and Air Equipment;

Moon Middle School (Force Account)

Approval to purchase heating and air equipment for installation at Moon Middle School by use of force account labor (use of force account labor approved by the Board at the meeting of April 24, 1995) from the following companies who submitted the low quotations (6 mailed - 3 returned); Honeywell, Inc. Federal Corporation TOTAL

21,995.00 5,671.98 27,666.98

These purchases are to be charged to Bond Fund Account 531-1054700-740-000-0000-000-520.

Force Account: Heating & Air Equipment (Modi Middle School)

/ 462.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995 M-26 PURCHASING AND GENERAL BUSINESS (Continued) F.

Reject all Bids;

Christa McAuliffe Elementary School

Recommend that we reject all bids for the Christa McAuliffe Elementary School as listed below and that the architectural firm of Architectural Design Group be directed to reduce the size and evaluate the technology of the building for possible cost savings recommendations. Information Only

Bond Estimate

$ 1,590,000

Revised Estimate

$ 2,789,000

New Estimated Cost Including Low Bid Low Bid DDC/TC HVAC A/E Fee Stage Curtains Soil Testing & Surveying TOTAL (New Estimated Cost)

$ 2,880,000 73,400 106,067 170,106 4,000 18,235 $ 3,251,808

Bids, Including Specific Alternates - 2, 4, 5, 11,12 CONTRACTOR

BID

Babour & Short B.J.P. Ent. Gail Armstrong J.W. Skaggs McMasters Pope Construction TAO, Inc. United Builders

$ $ $ $ $ $ $ $

*Low Bid

3,022 ,040 2,933 ,230 3,070 ,025 2,997 ,300 2,880 ,000* 3,161 ,400 3,083 ,800 2,930 ,000

463.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

CERTIFICATION STATEMENT

TO;

BOARD OF EDUCATION

to the beat of my knowledge that the expenditure of Bond funds for approval to equipment for installation at Moon Middle ggfl,!ii?Oilâ&#x20AC;&#x201D;by .ygfl.. Of . foc-Qe account labor , in the Board of Education Meeting agenda of June 1995. is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election, 1 hereby certify recommendation for

u 1

Mr.

Charles Allen

(Data)

464.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

-M-28UNFINISHED

BUSINESS

Reconsideration of Monetary Gift;

John Marshall High School

Reconsideration of the following motion, originally approved at the Board of Education meeting of May 8, 1995. (Reconsideration in accordance with Board policy B-24: BOARD MEETING PROCEDURE, which allows for a motion to be reintroduced when granted by a majority of the Board present.)

Item (a) can either be

1) 2) 3)

Discussed and reapproved as is; Amended; No further action taken

Recommend acknowledgement of the proposal of a gift from Evelyn Harrington in the amount of $100,000 for refurbishment of the track and field at John Marshall High School in memory of long time track coach and athletic director, Foster Harrington, and commitment to raise up to $74,000 to cover the balance of the cost of the project.

AMENDED MOTION R. #282 ACKNOWLEDGEMENT OF $100,000 GIFT TO JOHN MARSHALL HIGH SCHOOL PCÂ® NEW ALL-WEATHER TRACK

Frank Kellert Wayne Dempsey

MOTION: SECOND:

MOVE THAT THE BOARD RECOMMEND ACKNOWLEDGEMENT OF THE GIFT FROM MRS. EVELYN HARRINGTON IN THE AMOUNT OF $100,000 FOR AN ALL-WEATHER TRACK AT JOHN MARSHALL HIGH SCHOOL IN MEMORY OF LONG TIME TRACK COACH AND ATHLETIC DIRECTOR, FOSTER HARRINGTON. FURTHER MOVE THAT THE BOARD IDENTIFY UP TO $74,000 FROM THE BUILDING FUND OF THE 1995-96 DISTRICT'S BUDGET TO INSURE THE TIMELY COMPLETION OF THIS PROJECT CONSISTENT WITH MRS. HARRINGTON'S LETTER WHICH ACCOMPANIED HER GIFT. BE IT FURTHER MOVED THAT ANY REDUCTION IN THE NEED FOR DISTRICT'S FUNDS, WHETHER BY ACTUAL SAVINGS FROM BIDS RECEIVED OR BY OUTSIDE PRIVATE FUNDING IDENTIFIED FOR THIS SPECIFIC PURPOSE SHALL REDUCE THE DISTRICTS PARTICIPATION AND RETURN THOSE FUNDS TO THE DISTRICT'S BUILDING FUND.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mr. Kellert read a portion of a letter from Mrs. Evelyn Harrington to Ms. Vallene Cooks, Principal, John Marshall High School, "I will be donating funds up to $100,000 which has since been identified as $100,000 toward the construction of a new allweather track to be built at John Marshall High School. All funds that I will contribute will be contingent on Oklahoma City Public Schools participation in the remainder of the construction cost and within a suitable time frame. At the present time total construction cost is estimated at $173,000."

Mr. Kellert said there has been some questions about the action that the Board did take and the commitment that the Board did or did not make during the Board meeting of May 8, 1995. He offered an amended motion.

465.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995 =M-29

UNFINISHED BUSINESS (Continued) DISCUSSION Mr. Tom Yeargain asked if the funds would be taken out now. Mr. Kellert said Mrs. Harrington gave the gift and requested in her memo that the district simply commit to insure that the project would be completed. During the meeting of May 8, the Board entered into a discussion about a lot of private sources, and using the Oklahoma City Public Schools Foundation so there would be a 501 account that Mrs. Harrington's money could be deposited into for tax purposes and that the district could draw from. By the time Mrs. Harrington left, she did not feel that the district had made a commitment of its own resources to insure that the project would be completed. So, what Mrs. Harrington was doing was giving $100,000 on the hope that the district could raise the rest. There has been enough antidotal evidence to know that some funding will come forward. There has also been some evidence that perhaps the construction estimate is high. Mr. Kellert said he does not anticipate that this district will end up using $74,000 for this project. In order to secure Mrs. Harrington's commitment, the district will have to guarantee the commitment and then as other monies come in, it would replace the district's $74,000. If it comes in $10,000 or $15,000 below this on the bid, then that much would be returned to the Building Fund. If someone steps forward with a gift of $5,000 or $10,000, that would continue to reduce the district's obligation. Mr. Kellert said all this motion does is insure Mrs. Harrington that the project will be completed. Mr. Yeargain asked if the district had any all-weather tracks? Mr. Kellert said no.

Mrs. Thelma R. anticipating?

Parks

asked

what

"other

sources"

Mr.

Kellert

was

Mr. Kellert said there have been donations in almost every case where there has been a project like this. There are people who have said they are very interested in this project and would like to help out. Mr. Michael Carter asked if this financial arrangement could legally be done from the Building Fund? Mr. Nick Kelly said as far as he knew, there would be no restrictions for the Board to indicate that they wanted to spend money on a particular project from the Building Fund. Mr. Bogle said he briefly visited with Mr. Kellert regarding this today. He said in listening to the discussion tonight, there are a couple of questions. He said he appreciates Mr. Kellert and others who have been working with the donor and reintroduced her to the idea of doing this, and bringing comfort to her that this is the right thing to do. The district hates to lose a $100,000 gift. Mr. Bogle said he has two concerns about naming an actual figure of $74,000 at this point. One, after the last time the Board dealt with this, the $174,000 track was described as the "Cadillac," the district may actually end up with a $150,000 or $130,000 track and have a superior track. Mr. Bogle said if the Board goes ahead and approves the higher figure available, there is no incentive to find the best and most economical solution for our needs. Mr. Bogle said he would almost rather have completed a serious analysis and then come back to the Board with a specific recommendation stating the type of track that is wanted. It is not typical for the Board to approve a budget, use the money, and then put it back in the Building Fund if it costs less than anticipated. Mr. Bogle suggested that if the public pays for it, where is the incentive for private sector support. Going back to his first question, Mr. Bogle asked about removing the specific amount of $74,000 and stating that the Board would like a design to be developed and that the district would pay for the cost above $100,000?

466.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

M-30 UNFINISHED BUSINESS (Continued)

Mr. Kellert said the district is in a difficult situation because of the donor's understanding of how a Board had to deal with this. Mr. Kellert said he is sensitive to what Mr. Bogle is saying in both counts. Mr. Kellert said what he wanted through Board action, was to make a commitment that this project will be completed in order to secure the donation. That is what was unsettling to Mrs. Harrington after the May 8 Board meeting. He said he did not think there was anything magic about $174,000. As he looked at the estimate, the cost ranged from $140,000 to $259,000. Although the track recommended is an excellent track based on the range of estimates, it is not the "Cadillac" of this list. Mr. Kellert asked if Dr. Vern Moore or Mr. Eddie Griffin could give the Board information on how they arrived at the selection of the track. He said maybe that work has already been done, and that is how the $174,000 was arrived at.

Mr Eddie Griffin, Administrator, Athletics, said the first proposals ranged from $140,000 to over $200,000+. He said the track recommended is a middle to lower middle range track in that the surface is a middle cost surface with six lanes compared to eight. He said the first estimates were $189,000 and the vendor was asked to come back with his lowest bid for the track. Some curbing was removed that generally goes with those kinds of tracks and the vendor came back with a cost of $174,000. Dr. Mason asked if it was suggested that the track could,probably come in lower than the $174,000?

Mr. Griffin said at one time there were discussions with other vendors and contractors, possibly with donations from those contractors for materials at cost. Mr. Griffin said it was felt the district could reduce the cost to the district and any fund raising efforts would be a plus to that. Mrs. Parks asked for information regarding the contractor that came in with the lowest estimate? ' Mr. Griffin said Southwest Regional Industries submitted the estimate that was being considered.

Mrs. Parks asked how many estima^tes were requested?

Mr. Griffin said there were two or three obtained by Mr. Rupe, Dean of Students at John Marshall High School. The recommended track appeared to be the best. This company built the track facility at Cassiciy School, the University of Central Oklahoma, and at the Mid-Del School system. Mr. Dempsey said the only real issue is whether or not this Board is really committed to seeing that the gift is fully utilized. To his understanding, Mrs. Harrington wants to give $100,000 toward building a track at John Marshall High School. He said someone obviously told her the track would cost approximately $174,000. Maybe "up to $174,000" should be included rather than just $174,000. Mr. Dempsey said he could think of very few projects where there have been private partnerships, people in private industry or the community making donations to schools where some kind of cost was not incurred in order to make the projects a reality. He is very happy for John Marshall and for the North side of the city as a whole. It would be a great facility in a part of town where the district does not have a stadium of any type.- The central city has a stadium as does the east and south sides. He said if there was ever a program in the city that has earned the right to have a track, it would be the John Marshall Track Program and particularly the John Marshall girls track program. They have been State champions for 15 or 16 years. Mr. Dempsey said the last time we talked about this issue, there seemed to be some confusion on the part of the Board as to whether the Board was committed to making this become a reality. He said this a case where the Board should not "look not look a gift hor^e in the mouth". The Board should take the gift and go up to $74,000 if need be. Knowing the people at John Marshall, there are people there who will make donations to help make this thing happen.

467. MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995 M-31

UNFINISHED BUSINESS (Continued) Mr. Yeargain said $75,000 from the district for an all-weather track is not bad, since the district does not have a track. He does not see anything wrong with it. Mr. Bogle said he is talking about the district's obligation and not the gift. He said the gift is a wonderful thing and he is deeply appreciative of both the donor and those who have worked with Mrs. Harrington to bring this about. We have listened to a lengthy discussion about the budget and staff's struggle over saving money even to the point where they suggested saving $15,000 to discontinue the relationship with the North Central Association. Mr. Bogle said he just wants to be sure the Board is using the right strategy on appropriating taxpayer dollars for this project. He said he does not have a problem with the gift, he is delighted. He is just saying that staff has struggled with the budget nickel, and then the Board says here is something we want, so let's spend $74,000. There are all kinds of mixed signals here. Mr. Bogle said he wants to make sure the Board is scrutinizing their responsibility for the budget as carefully as the staff has. What he questioned was whether we have to spend $74,000? Is that a disincentive in any way to getting the best project? Staff has now provided responses to his concerns. There has clearly been a lot more homework done on this than the parking lot at Capitol Hill High School. The second issue is whether it is disincentive for fund raising? Probably given the staff leadership that this will receive from the coach, it is not a disincentive with the people in that school. But, Mr. Bogle said he had to ask those questions, and he still has quite a lot of misgiving about the issue of $74,000. He said those are the questions the Board should be asking because that is the Board's ultimate responsibility. Mr. Kellert added to the motion for clarity, "up to $74,000." He noted that does imply that the money certainly has to be that much. Mr. Bogle said one question has not been asked. potential generator of revenue for the district? leased out for revenue?

Is this is any way a Can this facility be

Mr. Kellert said he was not sure about renting, but it can be used for hosting tournaments and meets.

Mr. Griffin said the track is one of the things that could generate some revenues in the next several years with invitational track meets. The John Jacob Track Meet held in Mustang generates $7,000 or $8,000 a year for that school district. Also, the opportunity for all 20 secondary schools (middle and high schools) in our district to be able to use that kind of facility would be a plus for our district.

NEW

BUSINESS

(NONE)

CITIZEN S'

COMMENTS

(NONE)

BOARD

MEMBER S'

COMMENTS

Mr. Ron Bogle said there is a Board retreat tentatively scheduled for the 4th of July week end. There is some consideration this may not be a good week end. Mr. Bogle requested that Mr. Shepard identify dates by working with individual Board members to determine an alternative date. The designated superintendent has also requested time with the Board in that setting to discuss general management philosophy and some of Dr. Crawford's plans in terms of how he wants to approach the district. What is being added is another component, a meeting with Dr. Crawford.

BOARD MEMBERS* OOMMHOTS

468. MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995

H-32 BOARD MEMBERS' COMMENTS (Continued)

Mr. Bogle said there has been some discussion that the Board wished to postpone the third meeting in June until the fourth Monday of the month. The Board is currently scheduled to meet on June 19. The request is to postpone that meeting until June 26, 1995.

Mr. Shepard said that would be better in many respects. Staff would like to have a meeting at the end of June for fiscal year-end business. It would certainly work well with the calendar of meetings. By Board consensus, Mr. Bogle requested that staff make that change.

Regarding a comment by Mr. Carter on active recruitment of athletes, Mr. Bogle said recruitment was in conflict with Board policy and requested that staff prepare an analysis of those activities for the Board. The Board may either need to ask for corrective action or may wish to change Board policy. Either way it seems to require some action on the part of the Board. He said he would not ask for a specific time frame for that report, but would be appropriate sometime in the next four to six weeks. Mrs. Thelma R. Parks said she had a concern regarding gifts from outside vendors. She asked if this would be in violation of Board Policy G-09: GIFTS? i

Mr. Bogle asked gifts to whom, staff. Board, or others? Mrs. Parks said to employees, and members of the Board.

Mr. Bogle said there are numerous different laws related to gifts, as well as the Board's own policies. Also the State has laws related to gifts and the Ethics Commission and others. Mr. Bogle asked Mrs. Parks if she had a specific concern? Mrs. Parks said she thought she just heard that gifts could be received in this district for projects that we may be involved in.

Mr. Bogle asked if Mrs. Parks was referring to the donations for the track at John Marshall High School. Mrs. Silver said in regard to recruitment the Science and Math School recruits in some of the district high schools. Also some of our magnet schools are going to start recruiting from other high schools. She said she did not know if that was something we would want to happen or not. It may be something to look into. Dr. Betty G. Mason said to the Board that she knew this meeting would be a long meeting, so she is not surprised it is almost 1:00 a.m., but this has been the longest meeting the Board has had in many months. She again thanked the Board for the time together. She said she enjoyed it immensely. It has had it challenges, and we have always come out shaking hands with one another and that is extremely important. She hopes as the Board goes forward they will be able to maintain that kipd of relationship with their superintendent. Dr. Mason saici the, Board has been wise in choosing the new superintendent to lead the district and believes they will be just fine. She said it is like a 3rd grade teachers sending her children to the 4th grade and wants to be sure the 4th grade teacher is good. She feels very good in leaving the Board. "God Bless and bid you all farewell."

R. #284 ADJOQRNMEUT 12:47 A.M.

ADJOURNMENT There being no further business, the meeting adjourned, at 12:47 a.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

469.

MINUTES OF THE REGULAR MEETING OF JUNE 5, 1995 M-33

Presi ent

^Minute Clerk

Jinjlites

approved by the ________ , 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

7/?^^ day

)

Wjitness my hand and seal of this School District this /O'â&#x20AC;&#x201D; Witne , 1995.

Clerk, Oklahoma'City Board of Education (SEAL)

day

470.

MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995 M-1;

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY,

OKLAHOMA,

MET

REGULAR

SESSION

THE

BOARD

CONFERENCE ROOM, ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JUNE

12, 1995, AT 11:30 A.M. PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District f Tom Yeargain, District 7

President Vice President Member Member Member Member

ABSENT:

Michael Carter, District 6

Member

OTHERS PRESENT: Acting Superintendent, Dr. Vern Moore; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; Representatives from The Benham Group; Representatives from The Bond Oversight Committee; Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. Mrs. Terri Silver gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present, one absent.

SPECIAL 1.

BUSINESS

DISCUSSION WITH DISTRICT STAFF AND THE CONSULTANTS, REGARDING BOND ISSUE PROJECTS.

BENHAM

GROUP,

BOND

Mr. Ron Bogle said as a summary for those who may have been present, last week the Board met with The Benham Group. That meeting came about because of a request from Dr. Betty G. Mason, Superintendent. Mr Bogle said Dr. Mason previously met with The Benham Group and reviewed in great detail the Bond program and she felt that the thoughts, information, and analysis they had would be germane to our interests and helpful to the Board. During that meeting. The Benham Group reviewed in detail their role in the Bond program and also offered suggestions of how we might proceed from this point forward. Mr. Bogle said as a response to that meeting, the Board decided it would be helpful to have a response from staff to some of the issues raised by The Benham Group; today's meeting was scheduled as a result. Prior to scheduling the meeting, the Board suggested the tone of these meetings and the purpose of these meetings. We will, in a mature and professional way analyze where we are in the program; try to find those areas where we may have weaknesses and improve on them; try to determine the best way to move forward in terms of the relationship between staff and The Benham Group; and not try to perform an inquisition. Mr. Bogle introduced Dr. Marvin Crawford, Superintendent, who officially takes his position July 1; Messrs. Ted Edwards, Harry Revelle, and Jeff Simpson representing the Bond Oversight Committee; and Mr. Jim Purdy, President of the PTA Council.

Dr. Jack Isch, Executive Director, Management Operations, said after the Special Board meeting on Monday, June 5, 1995, he and his staff met with The Benham Group and reviewed a rough draft of the minutes of that meeting. He has also tried to explain to The Benham Group some of the concerns they had expressed during that meeting, including things which his staff was already doing, and The Benham Group was not a party to.

BCWD PROJECT

DISCUSSION WITH STAFF AND THE BENHAM GROUP

471. MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

M-2: SPECIAL BUSINESS (Continued) BOND PROJECT DISCOSSIOJ WITH STAFF AND THE BENHAM GROUP

Dr. Isch said his current staff was assembled 15 months ago, prior to that time the staff was much smaller. He said-with thiskind of staff organization he feels comfortable that staff can look after the Bond issue. Mrs. Thelma R. Parks asked if the current organizational chart is different than the responsibilities that were delegated from the very inception of the Bond project? Dr. Isch said the only difference is at that time he reported directly to the Board instead of the Superintendent. Mrs. Parks asked when Dr. Isch started reporting to the Superintendent?

Dr. Isch said he started reporting to the Superintendent on July 1, 1993.

Mrs. Parks noted that the Bond issue passed in October, 1993. Regarding process, Mr. Bogle asked if Dr. Isch had a complete report to present or if this was to be just an informal dialog. Dr. Isch said what he wanted to do was clear up some of the misconceptions that were stated last week and go from there. c. ; !. !'.1... Mr. Bogle asked if the Board should hold their questions until the end?

Mr. Tom Gunning, The Benham Group, said he would prefer that the Board members ask questions as we go, while they are fresh so that we,qan concentrate on the areas of most concern.

Mr. Gunning said The Benham Group met with Dr. Isch on Thursday, June 8 for most of the day. They went through Dr. Isch's primary concerns. Starting out. Dr. Isch wanted The Benham Group to understand what the process was, and The Benham Group found out there was a lot going on in the administration of the Bond issue that The Benham Group had no knowledge of. There were several areas in particular where Dr. Isch expressed concern over statements that were made in the June 5 meeting that had resulted in a misunderstanding on the part of some of the Board members as to what the actual current activities were. There was a part early in the project about Dr. Isch's efforts in putting together the Bond issue project and paying him a compliment for his efforts when it was said Dr. Isch had limited knowledge. Certainly that was not meant "limited knowledge" as it relates to the needs of the school district or the facilities. However, the meaning was that Dr. Isch had not had formal training as an architect, an A/E, or someone who would normally in the process put together detailed scopes and estimates from which to create a Bond issue. Mr. Gunning said that in the conversations, they started out by going through what The Benham Group felt was a formal sequence to establish, administer, and execute a project. They talked about who, in fact, were doing those activities and whether those activities were being done and found that the Service Center staff were doing those individual items. They then went through what The Benham Group's role should be in the project and in the future. After that they worked up a brief summary of what the role of The Benham Group should be and discussed specifically what other people involved in the project should be doing towards the project as well. Mr. Gunning said some of the major areas of concern and discussion centered around what The Benham Group had not been involved in and what they believe they should continue not to be involved in. Dr. Isch and his staff feel they have a very good understanding, and the A/E's have a very good understanding, of the scope of work of the projects. The Benham Group has had some concern in that area and feels now that the budgets on these projects are being brought in line with the scopes Dr. Isch does not feel as though he needs the assistance of The Benham Group in those areas and The Benham Group fully concurs this is an area where Dr. Isch has the background and the information.

An2.

MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995 H-3-

SPECIAL BUSINESS (Continued)

Mr. Gunning said another area that has been discussed widely and that has come up on several occasions is back-checking of documents. The Benham Group had indicated they have not been back-checking documents except for a few exceptions recently primarily in putting together the composite EMCS package. Both The Benham Group and Dr. Isch are in full agreement that it is the responsibility of the A/E who is doing the design to back-check the final documents and that the A/E has full responsibility for the final design and the execution of that design. Mr. Gunning said another area was construction inspection, there were several questions about the inspection of the construction project as it goes along. Dr. Isch explained to The Benham Group the way the construction inspection has now been organized and has evolved over the past year. It did not start out this way. Some of the problems that various projects experienced happened before the current procedure was put in place. The Benham Group feels that Dr. Isch is now exceedingly well organized for inspection and they would be hard pressed to duplicate Dr. Isch's in-house capabilities. In conjunction with Dr. Isch's inspection procedures, having the A/E's perform their inspection requirements should give the district very good observations during construction to assure the district is receiving what the documents call for. The Benham Group has distributed to Board members a one page memorandum that basically defines the scope items as discussed between The Benham Group and the Service Center. The Benham Group is using this list as a basis to put together their estimate of possible costs during the next year, that will be available to Dr. Isch mid-week.

Another concern expressed last week was that force accounts did not have budgets. Dr. Isch said the force accounts did have budgets. During the bidding of the HVAC for Moon Middle School, the Service Center submitted a bid to the superintendent prior to the bid opening for that job. He said he believes they will stay within that budget. He said tracking is kept on force account work with established budgets. Mr. Frank Kellert said one of the questions that continually comes up is whenever there is a discrepancy, i.e. when plans are sent to The Benham Group and a check list is created, the check list goes back to Dr. Isch and at that point The Benham Group is out of the loop. They have performed their function in just looking over the documents. The final responsibility rests with the A/E firm, rightfully so as they place their seal on the documents that will hold them legally responsible for the work. At this point, if a check list were to come back from The Benham Group with suggested changes, it would go back to Dr. Isch's office to be addressed with the A/E firm and appropriately negotiated to arrive at what is actually going to be done. For the Board to come back to The Benham Group and say this wasn't done according to their check list is really inappropriate because it is not the responsibility of The Benham Group to enforce that check list. The check list is done as a consulting service, but the final responsibility for doing the work rests with Dr. Isch's office and the A/E firm. Dr. Isch said that is correct and that is how they have been doing it.

Mr. Kellert said there has been a misunderstanding over this process in the past. A statement that has been eluded to is that we have to do a better job as a district making sure that our A/E firms are living up to the letter of their contracts which would include inspections and making sure that work is being done within budget. Mrs. Parks asked for a point of clarification. The Benham Group reviews the projects, after the review they go to an A/E firm. She asked where the plans and specifications go after they leave the A/E firm. She said this is a question she asked last week and she was told the plans and specifications go back to Dr. Isch's office. She asked if that was correct? Dr. Isch said that was correct.

BCÂťJD PEWDJBCT DISCUSSICW WITH STAFF AND THE BENHAM OlODP

-7.

473.

MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

M-4 BCWD PROJECT DISCUSSION WITH ST7\FF AND THE

BENHAM GROUP

SPECIAL BUSINESS (Continued) Mrs. Parks asked said she thought she received the information that it also goes back to The Benham Group. â&#x20AC;&#x201D;

Dr. Isch said only on occasion has he asked The Benham Group to back check plans and specifications, but that is the unusual rather than usual. He said it is just additional support when his staff does not have time to go back and see if certain items were changed or not. He said on one occasion he asked The Benham Group to review a second time. Mrs. Parks said she thought Dr. Isch said at the last meeting that the A/E would report their findings to The Benham Group. When she talked to other people, she was told that it goes back to The Benham group for review to see whether or not these items have been done.

Dr. Isch said no. Mr. Bogle said last week Mr. Gunning had suggested there were weaknesses in the system and he is not sure he has heard a response to those directly. Last week Mr. Gunning said he felt the scope of work needed to be more clearly defined for the architects and that he was not aware if the scopes of work were in writing. But today Dr. Isch reported that the architects do know the scopes of work. Mr. Bogle asked if the scopes of work for the projects are documented in a form where there is no ambiguity as far as what we are asking the architects and engineers to do? He asked if the scopes of work were written and filed, etc?

Dr. Isch said originally a book was prepared which contained the scopes of work and copies were sent to Board members. Before any project is started. Dr. Isch and his staff sit down with the A/E firm and go over the scope of work to make sure that they understand what is involved. Notes are made and throughout the process if there are questions that come up, faxes and letters are sent. If anyone has a question, that information can be pulled up to document what happened. He said he only knows of one place where there was a bit of a mix-up on a. building. Dr. Isch said that problem was caught at about the 25% level. He said that is the only case he is aware of where someone did not know what the scope of work was.

Mr. Bogle said another big area that was discussed last time, was cost control. Mr. Gunning suggested that the district was not holding the A/E fully accountable to the conciitions of the contract in terms of cost control. He asked if that was something that would be discussed during todays meeting. Dr. Isch said that was discussed with The Benham Group. He said it appears the kind of system we want in heat and air has caused most of the cost overruns. Dr. Isch said the A/E's have been told what kind of systems are wanted. The district has contracted to buy a lot the equipment for those systems. What the district has to watch and he thinks we do a lot of this, is to make sure that they are not over sizing or overdoing the system we are looking for. Dr. Isch said he was not sure that for the amount of money in the Bond Resolution, that there is a way to get a 100% job on heat and air with the kind of systems the district has directed them to engineer. Dr. Isch said that is basically where we ended with the discussion with The Benham Group.

Mr. Gunning said he was lost, he was not sure that the question he understood from Mr. Bogle was what Dr. Isch answered. Mr. Gunning said they talked about value engineering and potential for savings on projects. He asked if that was what Mr. Bogle had asked? Mr. Bogle said his question was a follow up to a comment that Mr. Gunning had made last week along the lines of addressing an issue of cost overruns on projects. Mr. Bogle said it was Mr. Gunning's contention that part of the problem was that the district was not holding architects and engineers accountable for the cost of the projects and that it is within the scope of their contract for that to be their responsibility. Mr. Bogle said there are cost overruns across the board, not just in HVAC but in all areas. He said that seemed to be sort of a broader statement that Mr. Gunning was making that the district could hold the architects more accountable for keeping costs in line.

474. MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

H-5 SPECIAL BUSINESS (Continued)

Mr. Gunning said he still believed that. The architect has an obligation to design the project within the budget that was given to him and within the established scope of work. When the architect does his first cost estimate at the preliminary submittal, he is in fact, verifying that the budget is adequate to do the work or showing that the budget is not adequate, whichever way the estimate comes out. If in fact, at that point, the estimate is over it is appropriate for the architect to get back with the district and either increase the budget or decrease the scope to be within the budget. If the architect inadvertently has an error in his estimate when it goes to the bid phase, the estimate does not correctly reflect the low bid. The Board should be asking the architect "why?" and the architect should be investigating why the particular item bid above his estimate. Further the architect has an obligation to redesign the project within the established budget. Mr. Bogle asked if that issue was discussed between Dr. Benham Group?

Isch and The

Mr. Gunning said that was discussed very briefly but they talked about a lot of things and he did not remember the details of the discussion. He said he would just have to try and rely on Dr. Isch on that regard.

Mr. Bogle said his concern in the final stages of the Bond program, is that of cost control. Any identified problem in cost control, shall be analyzed. Mr. Bogle said Mr. Gunning raised an issue during the last meeting that more than one Board member regretted they were just now hearing. If there is a practice of not holding architects accountable for costs, we should spend more time analyzing and determining how to correct that for the remainder of the year.

Dr. Isch asked if he could make just one comment. He said his staff does try to watch that. There is a senior mechanical engineer on staff. For example, before plans even go to The Benham Group his staff looks at them. There was one middle school with slightly over 100,000 square feet that the engineer wanted to put almost the same tonnage of air conditioning that is being put at Capitol Hill High School which has 300,000 square feet. The district refused to send that to The Benham Group because they knew it was wrong. That was sent back and the engineer would not change it. The firm finally changed engineers and something was received that was'more productive. Dr. Isch said they do try to keep costs down, and constantly work to see what can be done to make changes in those areas. Mr. Kellert said he wanted to restate something he thought he heard. What he thinks he heard Dr. Isch say is that we talk in terms of essentially what kind of system we want, or what we want the system to do. Then, we direct the A/E firm to design that system. For example, the district made a commitment to a certain type of chilled air system. At this point you have an architect or an engineer knows it can't be done for the original Bond document price, has our staff said this is what we are trying to accomplish. We know it can't be done within the money, but it almost seems as though we are giving grace to the architects and engineers to operate in excess of those budget amounts. The rationale is, because this is what we want. Mr. Kellert said he was having trouble with some fiscal accountability. If the district continually knows that the projects based on the system we said we wanted is going to consistently cost above and beyond the monies available, it seems like the district is perpetuating the problem ourselves. We know this is going to be more expensive because, but this is what we want done. It is someone else's job to worry about the fact that we are knowingly entering into cost overruns. He said he is having a problem determining where this stops or if we should even be considering other systems. How deep are we into that? How are we going to get cool air into elementary buildings at the end of this project based on what we have committed to so far? He said he does not mean to just focus everything on HVAC, but that does seem to be the source of most of our financial problems right now. Are we so sure that there are going to continue to be cost over runs? We haven't seen any exceptions except Moon Middle School. Are we also so far along in our commitment

BOÂŽ PROJECT DISCUSSION WITH STAFF AND THE

BENHAM GROUP

475. MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

W-6 SPECIAL BUSINESS (Continued) BfW PROJECT

DISCUSSION WITH

STAFF AND THE BENHAM GROUP

to a certain kind of system that we can't do anything to correct what we can now project to be additional cost over runs. Mr. Kellert said he was concerned that this is not going to get any better as a result of this or any other conversation until we all step back and analyze whether we have to be doing it this way? The presumption seems to be "This is what we want, this is how we want to do it."

Dr. Isch asked if he could address the issue. He showed an memorandum that he sent to the Superintendent on November 30 of last year, he said he is not sure the Board has looked at it. When the Bond project started and he was trying to get some numbers, he looked at different ways to air condition buildings by using window units or gas fired units. The hot and chilled water that we finally settled on, the roof top units; heat pumps; and various ways that i^his might, be done. He said there were some schools they asked an engineer to look at to see if it would be feasible to use roof top units rather than the systems that we have. This was specific to some schools that were piped for air conditioning in the beginning. He said they have looked at different ways of doing the same kind of job. However, they have not on any of the other schools done any kind of a study to see if it would be more feasible to use a different type system. Mr. Kellert said the memorandum that Dr. Isch gave the Board tjalks about chilled and hot water systems versus roof top units. He said he was looking for the chill/hot water system versus roof top units versus the allocation from the Bond document. What he did not see, is how this stacks up against the money available. o,?. Dr. Isch said he agrees that would be helpful. He said he thought the information in the memorandum showed the cost to be less than what is in the Bond issue for these particular schools.

Mr. Kellert asked if that had been reflected in the project document that The Benham Group created for the Board. ,He asked if any savings that we are anticipating with the listed schools had already been built in? , â&#x2013; 'f Mr. Isch said it had.

Mr. Kellert said every time the Board gets a Bond issue update, he hopes that it would be based on the widest variety of current informatign available. â&#x2013; r Mrs. Parks said she keeps hearing the words "down-sizing," "overage," etc. She said her question is directed toward the elementary schools that have not been completed. When the issue was discussed about the elementary schools, we had staff to come to ,a community meeting to decide what kind of school we were going to have, and what were the needs for the kids in that particular district. It was decided at that time that the new schools would be built for 350 students. Later it was discussed that the schools should be down-sized to 240 students. Are we talking about control, under-estimations, or overages. Mrs. Parks said she would like to know how the 350 student enrollments for the elementary schools, were down-sized without it being brought back to the Board. According to House Bill 1017, we are to have 20 students per class room. If that enrollment is predicted to be 350 students we will need 17 class rooms. Mrs. Parks said she did not understand how that number got down-sized from the 350 students based upon House Bill 1017. She asked for an explanation in terms of the Bond budget and the projects in the Bond?

Dr. Isch said originally we had talked about the two new schools as small schools. We then developed educational specifications and indicators or maps showing where students would come from. It is Dr. Isch's belief that the Board approved a bigger school than originally intended. He said it did reflect something like 350 students, although he did not have the paper work. But in just listening to the Board discussions, that is what he thinks happened. Dr. Isch said later working with the community, staff presented to the Board a cost estimate of $2.6 Million or $2.7 Million per school. He said that is what the

476. MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

M-7 SPECIAL BUSINESS (Continued)

architects had to work with; that is what the Board had approved for them to work with. One of the schools (Christa McAuliffe) came in at a total bid of $3.2 Million. Those bids were rejected by the Board. He said he was not sure about the down-sizing; he has not had direction in terms of what is wanted for that school now. Dr. Isch said he had inquired, but he has not had a response and it is at a standstill. We did give some direction early last Fall to the architect about the Thelma R. Parks School in term of types of building to build, rather than what our district specification calls for. Dr. Isch said that building may come in at a better price than the Christa McAuliffe Elementary School. He said there would be some options also. He said he does not know anything about down-sizing as far as staff, he said he was not sure he knew what Mrs. Parks was talking about. Mrs. Parks said four plans had been presented plan one was selected which called for a 350 student enrollment. Following discussions at the town meetings, the Board approved that. The other issues within Proposition 1 are well on their way and doing very well. But the two elementary schools have not been started. She said one (McAuliffe) has come back to the Board, but the other one (Parks) has not even come back for a review by the Board. Mrs. Parks said if we are talking about monitoring projects, and projects being completed or not being completed, she needed something in terms of where we are on those schools and why they are not a part of the discussion that we are having today. Mrs. Parks said she keeps getting memorandums from different people. On November 30 she asked the question, "When are we going to bring this to the Board?" An answer was never received. She said it has been almost two years and nothing has been done for one of those schools (Parks), and yet we say that there is a deficit and if we are not saying there is a deficit, then why have those two schools not gone forward. She asked if this was within the purview of this discussion today about projects?

Mr. Bogle said he would try to make it a part of the purview of this discussion. There is an analysis going on of how we have done it up until now. That has been a part of discussion so far. Either in this meeting or another meeting, there needs to be a discussion of how we are going to move forward from this point. Then, the Board will be looking at the scopes of projects, the budgets of the projects, and how we finish our program with the amount of money we have remaining. Certainly the discussion of the two elementary schools and any other projects that are currently underway, would be appropriate as we move into that conversation. Mr. Bogle said he was not sure we were at that point in this meeting yet, but when we got to that point, that would be an important part of the discussion.

Mrs. Parks said if 1 includes four renovations and two constructions. She said she could not see us deciding that those two new constructions should not be a part of our discussion here at it relates to Bond projects. Mr. Bogle said this meeting is about process rather than projects, certainly process ultimately leads to the discussion of projects. Mrs. Parks said if that is true, what has happened to the process that the two elementary schools have not moved forward?

Dr. Isch said the Christa McAuliffe Elementary School plans were developed and was received in January or February of this year. We have not received the final documentation from the northeast quadrant school (Parks). Dr. Isch said other than bringing a recommendation to the superintendent that the contract with that architect be terminated, he has done everything he can to move that project forward. It just does not seem to move very quickly. Mrs. Parks said she had attended some Bond Oversight Committee meetings and it was suggested at that time that we should get on with renovating the schools that are in existence. She said she questioned at that time how to select what to do first when they are all within Proposition 1. The people did not go to the polls thinking that they were going to build two new schools. It was a part of the Bond issue. If we have pulled out and moved forward with the process and we have done the four renovated schools and not the two new schools, then why has management been lax in not moving those schools forward so that they can be discussed and completed? They were all in Proposition 1.

BOJD PROJECT DISCUSSICW WITH STAFF AND THE BENHAM GROUP

477. MINUTES OF THE SPECIlkL MEETING OF JUNE 12, 1995

M-8 SPECIAL BUSINESS (Continued) BCW PROJECT

DISCDSSICW WITH STAFF AND THE BENHAM (WUP

Mr. Kellert said he would share what was said to him. Mr. Kellert said we had schools that were scheduled to be open for the beginning of the past school year. One of those schools was in District 2. Cleveland, Classen, and Southeast were the other three. What he was told at the time about the school that was not moving forward in his district, he was told that one of the first considerations was for the students who did not have a building where they can attend school. He said that was part of the rationale. Once housing was found for the students of Nichols Hills the urgency of that project was back-up a little, to make sure that students who did not have a roof over their head, Cleveland, Southeast, and Classen, could hold class from the first day of school. That created a delay for Nichols Hills Elementary School of 12 to 14 months. But the fact remains that those students do have a roof over their heads. He said in response to Mrs. Parks, that was the overriding factor in his mind at the time when he was hearing a lot from his community, as she is, as to what is happening. "We keep driving by the site and nothing is happening," the very same comments and conversations that Mrs. Parks hears. The fact of the matter was that the priority was to get kids in an appropriate educational setting on the first day of school. While he didn't like that, he would have to say that was his priority in terms of working with the whole district. He said maybe that is part of the answer. The students that will be attending both of the new elementary schools, have roofs over their heads and they have had appropriate places to go to school, even though it is not what the ultimate goal is.

Mrs. Parks said she could not disagree with Mr. Kellert, except for the school that was proposed in the northeast. That school was not proposed simply because it was popular to do that. She said there was an overcrowded condition at M. L. King Elementary School, with 450 students in a school site designed for 200 students. Mrs. Parks said that now we are in June of 1995, some two years later, and we still don't even have the specifications. Mrs. Parks said she does not know how we decide the priorities except for what Mr. Kellert said in putting a roof over students head. Every one of those kids who were sent to Cleveland were some place last year because Cleveland School had been closed for 16 years. She said it wasn't a matter of getting a roof. It was a matter of a commitment that was made to the community. Mrs. Parks said she was also saying there was a commitment to the northeast district that we build a school to take care of the overload that we have, because we had approximately 4ยง5 kids at Dunbar and over 380 students at Creston Hills. At that time she proposed that those schools be closed and just build the one school, but no one bought into that. She said her question continues to be how do you decide, for going ahead with one school over another, when all children have the right to have an educational environment and a school where they can learn without having to be crowded up in a building with 450 kids, which was designed for 200 kids. She said we went about doing what we thought we needed to do to make it possible for some other kids across the district to have a roof over their heads regardless of what the kids in the other districts might have. Mrs. Parks said she wants to know, as her constituents want to know, when the new school will be started. We were told a certain time and then we were told if the school was not completed in 1994, the school would be ready by 1995. She said she did not think the building was going to be ready by 1995 and she is really concerned about it. Mrs. Parks said some people take this lightly because they say she is talking about one district she said she was talking about the needs of kids. This certainly is a need, whether you want to accept it or whether you do not want to accept it.

Mr. Bogle said he thought he heard Dr. Isch say if the architect had met his schedule, the Parks Elementary School would have been presented to the Board by now. Dr. Isch said that is correct. He said he has not given preference to any one school over another. He has tried to move all the projects on the schedule. Mrs. Parks asked whose responsibility was it to make sure that the architect was moving as he should have?

MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

M-9 SPECIAL BUSINESS (Continued) Dr. Isch said it was his responsibility. Again, he said he has done everything except bring a reconimendation to the superintendent to terminate the contract. The person keeps saying he will have something today, or tomorrow, or the next day. He said it would probably have been appropriate to bring that type of recommendation. Mrs. Parks said she would hope so.

Mr. Dempsey said the problem relating to the new schools is merely a symptom of a bigger problem that we have with respect to position. Until we get some idea of what the costs are going to be for these two new schools, there is no way we can adequately forecast what our expenditures are going to be in the Bond issue. He said he would be the first to say if we have an architect who has taken over a year trying to get plans and specifications together for a building, maybe Dr. Isch does need to come with a recommendation to get a different architect because that building needs to get moving in northeast Oklahoma City. We have seen plans and specs on Christa McAuliffe School several time, and all the Board has seen is the architectural rendering of a preliminary drawing of what the Parks School would look like. If we have someone that can't produce, maybe we need to do something else. He said he feels the same way about all the other A/E firms that are working on projects for the district. If they are not producing, if they are not living up to the scope of work for projects, maybe we need to do something else. Mr. Dempsey said there are still a lot of real questions in his mind about what we are doing and how we are going to do some things. He said he does not mean to be critical, and there are some realities that we have to live with. He has heard everybody complaining about how much money we have spent and how our estimates are bad. He is still trying to figure out for himself why the folks who are responsible for the sports complex downtown are now saying they will need $46 Million instead of $23 Million which was the estimate. There must be something wrong with anybody who expects the school system and the economy to be any different for us just because we are a school system. Mr. Dempsey said he wanted to get to the "nuts and bolts" of this thing, because what we have here is a lot of window dressing. He said he doesn't mean to be critical of either what our staff or The Benham Group is doing, but there are some areas that have proven in the past not to work as effectively as we need them to work and he doesn't see anything that shows him that there is any significant plan for improving the way these things work. Mr. Bogle said he wanted to take a few minutes and go through some of the things that bother him. Regarding the entire area of forced account work, forced account work is great if there is good on-site supervision. He wants assurances that if we are going to buy into the concept of forced account labor, that those people we are hiring do more than sit around and wait for equipment and supplies all day long. Mr. Dempsey said he has gone to school after school and sees the same thing over and over again. He said the Board does not normally say these kinds of things in public sessions, but even students will come to him and say "What are these folks doing that are supposed to be working on these buildings?" He said he wanted assurances that we are going to have a program with adequate supervision and inspection. He said he would like to have a step by step written document that states what is done on an inspection. He said he would like to know that we have staff who are competent to perform those inspections. If we have architects and engineers who are not doing inspections, then he wanted to know what kind of corrective measures we are taking with them and if we are not taking corrective measures, he wants to know why. He said he did not want chillers that are hooked up backwards, that is an inspection issue as far as he is concerned. He said he was concerned about the backchecks on drawings. It is just not enough to say that The Benham Group is going to identify the things that need to be corrected. They are the source who are identifying the problems and then they never look back at those drawings to see if those things have been done. He said that is the most unique system that he has ever seen. He said he does not want to sit here and listen to a lot of nice things being said. He does not believe that everything is great; past history has shown him that it is not. Mr. Dempsey said he would like to know, in terms of how we are doing things in this Bond project, where the Bond Oversight Committee fits in, at what point are they reviewing what is being done.

BCW PROJECT

DISCUSSIOJ WITH STAFF AND THE BENHAM GROUP

i â&#x2013;

MINUTES OF THE SPECIAL MEETING OF JUNE 12^ 1995

M-10 SPECIAL BUSINESS (Continued) BCWD PROJECT DISCUSSIOI WITH STAFF AND THE BENHAM GROUP

Obviously, if we look at some things that have been done here and some things that particularly haven't been done very well,there are some major issues relating to expenditures we have made for equipment that should not have ever been made from Proposition 1. That was the charge to the Bond Oversight Committee, looking to make sure that expenditures are appropriate to the issue. He said he wished that staff and The Benham Group would go back and give the Board something that has some teeth in it because he does not want to go through another year of listening to all of the complaining, all of the undercutting, all of the other things that have marked the Bond issue for this year. He said although all of this is great work, it certainly doesn't make him rest any easier in terms of where we are going and what we are going to do in the future.

Mr. Yeargain asked Dr. Isch if $330,000 that they were paid? In money to put an air conditioning if it was feasible to go another

The Benham Group has been worth the three years, we would have had enough system in a middle school. He asked way?

Dr. Isch said The Benham Group was extremely helpful to the district during the equipment selection of a year ago. Dr. Isch said he has a senior mechanical engineer and a senior architect on staff. The one hole in his staff is an electrical engineer. Dr. Isch said with some consulting work with an electrical engineer, the district could do what needs to be done. He said he has never recommended that because he felt that the Board feels much more secure with The Benham Group looking at the work. Dr. Isch said from a technical standpoint, the answer to Mr. Yeargain's question would be "no." However, he,would not disagree that every one may feel more secure about what is going on if The Benham Group is involved. , Mr. Bogle asked if Dr. Isch's recommendation to the Board would be that The Benham Group is not needed as we move forward through the remainder of the Bond program.

Dr. Isch said if the Board or superintendent asked for recommendation for the remaining projects, that would recommendation, that we could do it in different way.

a staff be our

Mr. Yeargain said Dr. Isch would have to hire an electrical engineer.

Dr. Isch said the electrical engineer could be done on a consultant basis for the remaining projects and would probably cost $50,000 to $75,000 for consulting work. Mr. Bogle said two fairly provocative statements have been made that need some kind of response. Mr. Dempsey's concern that things seem to be broken and need to be fixed, and in fact the Board voted to stop work so they could evaluate the programs and that seems to suggest the Board is not satisfied with the way the programs are going. Probably the Board's action of a few weeks ago echoes exactly what Mr. Dempsey,was talking about. In today's meeting, for Mr. Gunning to come back and say these were our concerns, but everything seems to be okay now, really doesn't seem to fit the Board's perception of reality. The second issue, do we need to make a radical change in terms of how we moye forward and whether or not we should include The Benham Group. Those are two issues of concern the Board should try to address. He also wanted to make sure everything is covered on Dr. Isch and Mr. Gunning's discussion list. He asked that the focus of the meeting be moved back to Dr. Isch and Mr. Gunning for additional discussion before continuing with Board member discussion.

Dr. Isch said the only thing left would be the recommendations on what The Benham Group will be involved with. Mr. Bogle asked if the Proposed Scope of Work for The Benham Group was drafted by The Benham Group or by staff?

Dr. Isch said they discussed The Benham Group's proposed scope of work during their meeting on Thursday. The Benham Group sent him a draft copy and his staff discussed it and made some minor changes. Both his office and The Benham Group are in agreement at this point.

480. MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

SPECIAL BUSINESS (Continued) Mr. Bogle said there were two issues that the Board is reviewing. One, is an assessment of where we are now and how we have gotten here. The other is where we go from here. He said he did not know if that was a part of the discussion beyond the one page Proposed Scope of Work for The Benham Group when Dr. Isch met with them. The Board has voted to stop work on projects to allow time to analyze scope of work and budget. Mr. Bogle asked if that was a part of the discussion at all? How staff would proceed, or if Dr. Isch had received an assignment to do that?

Dr. Isch said he had not received an assignment. What his staff has been doing is brainstorming on how they can get the jobs done within budget and what they should they be doing differently. Dr. Isch said he only had a slight conversation with The Benham Group in terms of whether they should change the kinds of systems that are being put in now for heat and air. Again, he said that is where he thought the major concern was, with heat and air and not the other projects; that is basically where the cost overruns are. Other than that, they did not spend any time talking about scope of work and how they are going to get there. They have not had that conversation. Mr. Bogle said he would like to turn the question that Mr. Yeargain asked of Dr. Isch to Mr. Gunning. He said he did not think it was the intention of the Board to have a $330,000 security blanket, it was the intention of the Board to have assignments with substance for The Benham Group. Their involvement would be a substantial relationship and not simply to give the Board comfort. Mr. Bogle said he would like to give Mr. Gunning an opportunity to respond to Mr. Yeargain's question. Mr. Bogle asked Mr. Gunning if he saw an appropriate and necessary role for The Benham Group as the district moves through the remainder of the Bond program? Mr. Gunning said any answer he would give to that question would be self-serving. He said he could not set here and tell the Board that it is appropriate to hire The Benham Group for $300,000 or $200,000, because he represents The Benham Group. Mr. Gunning said he does think The Benham Group brings value to what they do. The Benham Group adds a depth and an experience factor that the school district does not have. There is no single part of this that The Benham Group is not qualified or experienced in doing. The Board is asking The Benham Group to do a very small limited portion, which is technical review. Quite frankly, the architects have the responsibility for the technical correctness of the documents, so if the district has confidence in the architects they hired, the district does not need anyone to look at the work those architects are doing. If the district does need someone to look at the work, maybe the district is using the wrong architects. Mrs. Silver said she had a variety of questions from the conversations. She asked if the Moon Middle School job goes over budget, if that would require coming back to the Board for a change order just like it would for any other firm that bid the job?

Dr. Isch said he had not discussed that with the superintendent, but he would assume that some type of paper work would flow to the Board dealing with that. It just wouldn't be done. Mr. Darrel Shepard, Executive Director, Board Related Services, said way that item was actually approved by the Board "for a cost not to exceed." He said any change order or additional cost over the approved amount would have to be something that the Board would authorize. Mrs. Silver said that seemed fair to her since other firms would have to do that.

Dr. Isch said that was their intent.

Regarding the Scope of Work document, Mrs. Silver said she did not recall ever having that document. It might be that document was distributed before she came on the Board, and probably Messrs. Yeargain and Carter did not have that document either. Mr. Shepard said the original copies were sent to the Board, subsequent copies have not been sent.

BOJD PROJECT DISCUSSION WITH STAFF AND THE

BENHAM GROUP

481. MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995 M-12’

SPECIAL BUSINESS (Continued) BCW PROJECT" DISCUSSION WITH STAFF AND THE BEHHAfl OlOOP

Mrs. Silver asked if the distribution was prior to the vote of the Bond issue? — -- — ---

Dr. Isch said yes. Mrs. Silver said she probably did not receive that document, on the Board just prior to the vote being taken.

She came

Dr. Isch said the document was developed between the vote and the hiring of architects. He said he would make sure that Mr. Shepard has additional copies to send to the Board.

Regarding the air conditioning, Mrs. Silver asked if there was a reason why the architect's recommendations are not received prior to Dr. Isch telling the architects what is wanted? Dr. Isch said although it wasn't Board action, staff decided the type of air conditioning the district should be installing. He said that came from staff saying they would like to have a uniform system throughout the district.

Mrs. Silver said she would assume like every other technology, air conditioning equipment technology changes often. She said she wouid think if the district is paying the architects to bring forth recommendations, they could recommend something within the cost limit or stated within the contract. Possibly that would bring the projects within budget. Then, then their recommendations could be weighed against what the district would rather have. She said if the proposed system was efficient and did the job, it would be worth it. Dr. Isch said he had looked at all of those things. There is probably only one system that is more efficient than what is being presently being installed in the schools. It is a system like the one at the Central Administration Building. But that system requires a cooling tower and when you get into the maintenance of the cooling tower for a small operation it is expensive. He decided that was not the most efficient way to operate in years to come. If there was a hugh central plant with 3 Million square feet, he said we would not be doing what we are doing. Mrs. Silver asked if there was a reason Dr. Isch did not ask the architects for a recommendation first other give them one system?

Dr. Isch said we were looking for uniformity throughout the district so that we could control maintenance in years to come with a smaller inventory of repair stock. He said we have one small chiller et Cleveland and we can take that compressor and move it to Southeast, if needed. The univents are the same throughout the district.: Dr. Isch said what he is looking for is something that would last a long time, be easy to maintain, and be efficient for electricity. He said that was what he was looking for when the system was set up. If you allow every engineer to decide what they are going to put in a school, it would be something the district would regret in years to come. Mrs. Silver said she understood that, but possibly several architects would recommend the same thing. When you are dealing with 84 to 90 buildings and if you have 30 of them on the same system, she said, you should be able do repairs efficiently. All 90 buildings would not have to be on the same system to be efficient. Mrs. Silver said it seems to her that we are not using the architects and engineers current knowledge of technology to the greatest benefit. She asked if there would be an additional cost to have the architects make the recommendation before the plans are drawn.

Dr. Isch said if the district asked the architects to do additional work, we would be responsible for those expenses. Mrs. Silver asked Mr. Gunning if there would be additional charges to the district to have the architects make these kinds of recommendations?

Mr. Gunning said yes.

482. MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

M-13;

SPECIAL BUSINESS (Continued)

Mr. Bogle asked Dr. Isch if he had been buying the equipment directly from the manufacturers and cutting out the middle man? Dr. Isch said that was correct. Mrs. Silver asked if the problem at Cleveland happened before The Benham Group was providing a second revenue to the plans.

Dr. Isch said The Benham Group did not review Cleveland. on the street prior to The Benham Groups involvement.

Cleveland was

Mrs. Silver asked if that was something that would have been caught had we had that second review? Dr. Isch said no.

For reemphasis, Mr. Dempsey said he heard several people say that it is important that both staff and The Benham Group get the message that the Board wants to see something more concrete and to some degree to improve everyone's comfort level, the Board wants to see something that goes beyond the fact sheet and has some real process kinds of information, whether it is The Benham Group or whoever. Just as he believes very firmly that the Board has to have an external auditor who does not work in the line of staff. On a project of this magnitude the district must have some sort of a technical auditor who provides information, serves as a cross-reference, and serves as a check and balance for the Board and taxpayers, with so many projects coming from so many different directions. He would like to see how that could be incorporated either in the role of The Benham Group or whoever the entity would be. Mr. Dempsey said he believes the Board is on much firmer and safer ground when they have someone independent of the staff looking at what is going on with the projects and the technical aspects. If it is not the A/E firms that were hired, someone should be doing this for the district. He said he did not mean to cast any doubt on the credibility of staff, but that is fairly consistent with his attitude toward most things. We should trust, but we should verify because the Board represents a different public. Mr. Dempsey said the Board needed to state in very certain terms that they fully expect and demand that the architect responsible for the Thelma R. Parks Elementary School hand the plans back to the district forthwith so the Board can move forward and determine what they are going to do. If the plans cannot be obtained, the Board should look at some alternatives, because the Board cannot even plan effectively until those things are submitted. Mr. Dempsey said the Board should have a date certain and that date should be met or the Board should get a new architect. Mrs. Parks asked if the Board was informed that Mr. Gunning had reviewed those specs?

Mr. Gunning said that was correct. Mrs. Parks asked where the specs were now?

Dr. Isch said the specs with Benham's comments were with the architect.

Mrs. Parks said that had been over a week. She asked if there had been a follow up to determine when the architect is going to respond? Dr. Isch said he did a follow-up and the architect informed him that he would have the documents to him last Friday, but they did not arrive. Dr. Isch said he has not had a chance to call the architect this morning. Mrs. Parks said it appears today's meeting has centered itself around air conditioning and heating. There are still components of the Bond projects that the Board needs to address and the two new schools should be a part of that discussion. Mrs. Parks said she would like to know where and how the district plans to get those two schools built, stay within the timeline, and keep their commitment to the public that these schools are going to be built so those kids can have the kind of educational opportunities that all other kids have throughout the district.

BOSD PROJECT DISCUSSION WITH

STAFF AND THE BENHAM GROUP

483.

MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

M-14 SPECIAL BUSINESS (Continued) BCXJD PROJECT DISCUSSIOM WITH STAFF AND THE BENHAM OKXJP

Mr. Bogle asked Mrs. Parks if that was a rhetorical question? Mrs. Parks said that was not a rhetorical question. She said it was a question that she needed to have answered by Dr. Isch and Mr. Gunning. She asked when will we move with those two schools and especially the school in the northeast quadrant and when can the Board expect those schools to be completed? She said staff has received the review from The Benham Group and the review is now with the architect, where do we go from here in order to get that project completed?

Dr. Isch said Mrs. Parks' question may not be for him to answer, because he does not understand, at this point, and he has read the minutes of the meeting where the Board took action on the "pay as you go plan," he is not sure how much money has been allocated to build those two new schools at this point. He has asked that question, but he has not had a response. He asked if the total amount was 85% of $2.7 Million which the Board approved one time before; or 85% of $1.59 Million. He said he had asked that question and without knowing an answer to the question, he can't tell an architect what to do.

Mr. Bogle said he could answer that question. There is no ambiguity about it. He said he thought it was very clear. The Board voted to reduce all remaining projects to 85% of the original Bond estimate with the provision that there is a fund that was created of approximately $10 Million that the Board could draw down from if projects came in above that amount. Mr. Bogle said if Dr. Isch was needing clarification, for that issue, the Board should either through Dr. Vern Moore, Mr. Shepard, or Dr. Marvin Crawford provide that clarification. ■ Mrs. Parks said she still was not clear. She said that the Board approved $2.7 Million for the building of the new schools. She said the Board has said recently that they would go back to the original bid which was $1.5, but the Board superseded that by saying they wanted io add another million dollars, so it really should be $2.57. vr

Mr. Bogle said any further discussion on this issue, takes the Board away from the agenda significantly. He said it is a matter that can be clarified somewhat outside of the context of a Board meeting. He said that issue might need to be brought back to a Board meeting for a more detailed discussion. ■\ -. •

Mr. Kellert said it would be appropriate for the Board to see documentation through the Board Clerk's office regarding their ,own action; exactly what action was taken for which dollars; and how much of an architect's instructions are actually antidotally received through the Clerk's office, or from speaking with an individual Board member. Mr. Kellert said the final point he wanted to make has more to do with what the Board has been talking about in trying to identify and correct any flaws that may be found in the process that is being used. That was the heart of the conversation when the Board started the meeting today. He said it is like having a computer program that needs debugging and you introduce a debugging program that was made on the same computer. You haven't done anything about it until you create something from an independent computer that you can bring in and use for debugging. Mr. Kellert said as long as the Board is going to be talking about scope of work in regards to The Benham Group, one of the things the Board has to do is to take a look at the scope of authority. It doesn't make any sense at all to say we want to change the fundamental process in some way and yet have that process developed through the Service Center organizational chart that says the only way The Benham Group operates is as a technical consultant or as a staff consultant to Dr. Isch. The fundamental question is, "Will there be any independent reporting to the Board that does not come through Dr. Isch's office?" The Board has heard that alluded to from the Bond Oversight Committee. The Board is the body that sets the tone for how responsibility and reporting would come. Mr. Kellert said the Board has a fundamental question to answer first. Will all reporting of the Bond issue come through Dr. Isch's office? Will there be any independent reporting? As Mr. Dempsey alluded to, we have an internal auditor, and until we solve that structural issue, the rest of this will be a debugging program that was created on the computer that had the bug in the first place.

484. MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

â&#x2013; M-15: SPECIAL BUSINESS (Continued)

Mrs. Parks said as she looks at this agenda, she sees "bond consultants" and "bond projects." When it was said just a moment ago that we are moving away from the agenda, she is not quite sure whether she understands. Proposition 1 is still a part of the Bond project. Mrs. Parks said her question was, "When will that new school move forward?" Will Dr. Isch need some direction about how much money this project will be expected to cost, $2.5 Million or $1.5 Million. Mrs. Parks said she does not see how her question is not a part of the discussion today, because it is the Bond project.

Mr. Bogle said Mrs. Parks was right. The agenda is very broad. It could be argued that Mrs. Parks' question is outside of the scope of what was to be discussed during this meeting. He said he was trying to keep with a timed agenda and bring the discussion to a close rather than branch off to a whole other area. He said if it was the wish of the Board, p.m., then certainly that can be discussed. However, he said he felt the Board seemed to be moving more toward closure than opening up another area. Mrs. Parks said she understood that, but she was saying that this is a Bond project issue meeting, and she doesn't know how he could just decide to pick out certain parts of the Bond project and not give answers to the other. She said she just wanted an answer and she did not think it was extending the scope of this discussion by including that. Mrs. Parks said Dr. Isch needed some sense of direction about where to go and how to get there.

Mr. Bogle asked to add a footnote to Mrs. Parks' comment. Mr. Bogle said his sense was that the Board voted a few weeks ago in a fairly dramatic way to do something, and he is not sure that staff received direction on what to do with that vote. That is what he is hearing Dr. Isch say. The Board voted to analyze scope and budget, etc., but there was never any real direction given to staff on how to proceed with that vote. Mr. Bogle said that would include the budget on the new schools. He said he thought there was a lack of clarity on all issues related to what staff is supposed to do with the Board's vote of a few weeks ago. Mr. Bogle said Mrs. Parks' concerns reflect a lot broader concern, that the Board needs to find a way either through the Board or through staff to give some direction to Dr. Isch on where he goes during this interim period. Mr. Dempsey said he agrees that maybe the staff did not receive direction. Particularly with the two new elementary schools, there are some specific problems, because the Board has approved in previous meetings, a specific dollar figure for the architect to proceed with designing those schools. Those approvals were done at the point when the architects brought renderings to the Board last year. He said both firms came and brought preliminary drawings to the Board. At that time the amount was $2.7 Million and this Board specifically approved those dollar figures for the architects to proceed with the design. When the 85% roll back was done, it was based on what has generally been the $2.5 Million figure that was somehow given to each school by the superintendent. The voters approved $1.5 Million, the superintendent raised it to $2.5 Million per school and the Board did not say anything, and then the Board approved $2.7 Million and $2.8 Million respectively when the architects came and gave instructions to the Board on how to proceed. When the Board says they are going back to 85%, Mr. Dempsey said he is not sure he really understand whether that is 85% of $2.5 Million, 85% of $1.5 Million, or 85% of $2.7 Million and $2.8 respectively. All of that needs to be untangled. Until the Board gets actual information on the Thelma R. Parks Elementary School from the architect, the Board is just wasting their time. The Board needs to have the drawings. Mr. Dempsey said he hopes somebody gives some direction that the architect needs to be called in to account for how long he has taken, and the Board needs the plans delivered forthwith, so they can see what the architect's estimate is. Mr. Dempsey said the Board may not take action but he believes that the Board needs to determine, with respect to those projects, exactly what they are talking about.

BOND PROJECT DISCUSSICM WITH

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/' /c

485. MINUTES OF THE SPECIAL MEETING OF JUNE 12. 1995

M-16 SPECIAL BUSINESS (Continued) BCW PROJECT DISCJSSIOJ WITH STAFF AND THE BENHAM GROUP

Mr. Bogle said it could be that this forum is not conducive to dealing with things as directly as he think the situation calls. - Mr. Bogle said Mr. Dempsey came closer than anyone when he talked about his concerns on the force account, inspection, quality control, checking on drawings, and the role of the Oversight Committee. For people to come to this table and say everything seems to be working fine, doesn't seem to reflect reality. But, he is not sure what forum is going to be the best way to use to move forward. Mr. Bogle said he did not think any more meetings of this type were needed unless the Board feels strongly otherwise. The Board has had a two-part look at where they are. He said he did not know if Dr. Isch and Mr. Gunning feel as if the meetings last week or today had accomplished anything, but there are still some tough questions that the Board has in one form or another tried to ask today. Mr. Bogle said there were a lot of questions that are on the table, and he hopes that Dr. Moore, Mr. Shepard, and Dr. Crawford can help give this some focus and leadership to where we go from here. The one thing the Board has been able to do is to get a lot of concerns out on the table. Mrs. Parks suggested that staff be directed to get information from the architect for the Thelma R. Parks Elementary School and bring it back to the Board, so the Board will know where they are and what is being done. Mrs. Parks said she thought she remembered the architect saying that he was informed by the superintendent that the school should.be built for 240 students. The Board needs staff to get on top of the issue and do it immediately.

Mr. Bogle said the most pressing issue is clarifying the Board's action a few weeks ago so the Board does not come back in six months with different interpretations about what was decided. From that, we need to develop some kind of clear direction for Dr. Isch to move forward through this period of analysis. Mr. Bogle said the role for The Benham Group should be defined. Mr. Gunning had said a week ago the people who did the estimates and the scope originally should not be the people who do the analysis. Mr. Bogle said that raises a couple of questions ;i.n terms of how the Board wants to move on this. Perhaps over the next several days there can be some effort to make clarification on the Board's action. Following that, some effort needs to be made to come up with a recommendation on how to move forward. He said he was surprised that Dr. Isch was not clear about some fairly basic things out of the "pay as you go" vote.

Mrs. Silver said in the minutes from past Board meeting, several references were made to Bond Counsel. She asked if Bond Counsel had reviewed any of this? Mr. Shepard said Mr. Gary Bush, Bond Counsel, Jiad been asked to attend today's meeting, but he had a prior commitment. Mr. Shepard said they could continue to have dialog with Mr. Bush. Mr. Shepard said he did not want to disagree with some of the things that were said today, but the Board's action on the "pay as you go plan" was relatively clear. The Board simply took the original Bond doctunent, whether right pr wrong, excluding only the HVAC for secondary schools, and reduced projects by 85%. Those dollars are the dollars by which the scope of work is to be defined. He said he did not know whether pr not it will fit. If Dr. Isch goes through the Bond document and finds that a schpol cannpt be built for $1.3 Million, then his proposal to the Board would be that we cannot build that school. We are going to have to take funds from the $10 Million pot to bring the project up to an acceptable level to build the school. Mr. Shepard said if there are 18 doors with only "x" number of dollars, the 85% has to be taken off. Chances are, we will have to come back to the Board and say we started out with 18 doors but we only have 85% of the funds and we can only do 12 doors. Mr. Shepard said that is what he understood Dr. Isch was working on. He asked Dr. Isch if he was in the process of doing that right now?

Dr. Isch said the only question he had was on the two new schools. He read the dialog that took place at the Board meeting. He was just not clear on the two new schools. He said he had asked for that clarification prior to today.

486.

MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

-M-17 SPECIAL BUSINESS (Continued) Mr. Shepard said he was not saying it could be done for 85% of the Bond project cost, but the only thing that was pulled out was HVAC. Again, he said there was discussion that a school probably could not be built for $1.3 Million and would have to have more money, but that Bond figure was at least the base line and anything more would have to be added back by taking funds from the $10 Million reserve. That is the recommendation that staff should be charged with; to come back to the Board and recommend that if a project could not be done for the revised fee, additional monies would be required. Mr. Shepard said that Mr. Dempsey was correct. Until a set of plans are received it is hard to tell how much additional funds will be needed to make the school reasonable.

BCWD PROJECT

DISCUSSION WITH

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BE21HAM GROUP

Mr. Bogle thanked Mr. Shepard for the clarification. He said that was his understanding and he saw heads nodding to where it appeared what Mr. Shepard had said what was the general understanding. Mr. Dempsey said Mr. Shepard was right, but his only concern is that both architectural firms were told when they came before the Board, that the building was going to cost $2.7 Million. The Board voted in the affirmative and told the architects to design the buildings. Now, the Board can't turn around and tell the architects they are expected to design the buildings at $1.1 Million. The Board is about a year too late.

Mr. Bogle said the Board could be getting into an area where they are splitting hairs, and he did not want to do that because of the timed agenda. He said actually the architects did not bring a budget they only brought a plan. Mr. Dempsey said the architects brought an estimate. Mr. Kellert suggested that Legal Counsel look into the matter, if the Board by their action entered into a contract with either of those two firms to do plans for this amount. Board action or not, the Board cannot unilaterally change the complexion of a contract entered into by two parties. Mr. Kellert said the Board needs to take a look at exactly what we are contractually, on both sides, obligated with regard to these two firms and then that will provide a starting point. ADJOURNMENT

R. #286 ADJOURNMENT 1:12 A.M.

There being no further business, the meeting adjourned at 1:12 a.m. The motion for adjournment was made by Wayne Dempsey and seconded by Frank Kellert. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

inute Clerk

Minutes

approved

by the , 1995.

Board

Education

this

day

487. MINUTES OF THE SPECIAL MEETING OF JUNE 12, 1995

M-18

STATE OF OKLAHOMA

)

COUNTY OF OKLAHOMA

)

SS.

)

itness my hand and seal of this School District this , 1995.

/ O'â&#x20AC;&#x201D; day

Clerk, Oklahoma City Board of Education (SEAL)

488.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JUNE 12, 1995, AT 7:00 P.M. PRESENT!

Ron Bogle, District 1 Terri Silver, District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District ! Tom Yeargain, District 7

President Vice President Member Member Member Member

ABSENT:

Michael Carter, District 6

Member

OTHERS PRESENT; Dr. Vern Moore, Acting Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

ORDER

CALL TO CRDER

Mr. Ron Bogle called the meeting to order. Mrs. Terri Silver gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present.

INTRODUCTION

VISITORS

(NONE) BOARD

MEMBERS'

BUSINESS/COMMENTS

RECOGNITIONS

Recognition of the following teachers and administrators who have completed Training of Trainers Program:

Dawn Autaubo, Dewey Elementary School Anne Colinger, Guidance & Counseling Larry Birden, Alternative Middle School Dorothea Colbert, Adams Elementary School Terry Corbett, Rogers Middle School Becky Gilbert, Spencer Elementary School Netta Harrington, Garden Oaks Elementary School Nora Hurley, Dewey Elementary School Henry Hull, Mark Twain Elementary School Patricia Lawrence, Roosevelt Middle School Elizabeth Johnson, Wheeler Elementary School Cecilia Lozano, Douglass High School Tina Mailer, Stonegate Elementary School Vickie Marshall, Telstar Elementary School Dana Mandracia, Westwood Elementary School Judy Martin, Westwood Elementary School Delores Parker Garden Oaks Elementary School Gwendolyn Prudom, Southeast High School Irenee (Renee) Rich, Traveling Art Teacher Cadelia Rucker, Telstar Elementary School Clarissa Shaw, Classen School of Advanced Studies Bunny K. White, Westwood Elementary School

RECOGNITICWS

489.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-2

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) 2.

Recognition of the following sponsors who donated time and money to the middle school girls softball program.

Tommy Smith, Baptist Medical Center Martha Brady, Director, Kirkpatrick Family Fund Vianna Fribble, Executive Director, Red Lands Council of Girl Scouts Mike Grady, Executive Director, YMCA of Greater OKC Ken Young, Executive Director, Youth Services of Oklahoma Qxnty Shannon Hokkanen, Recreation Manager, OKC Parks & Recreation Jim Daniel, President, Bank One Sam Bowman, After School Options Barbara Naranche, Executive Director, Red Lands Council of Girl Scouts Steve Smith, Director, Salvation Axmy Boys & Girls Club Paul Moore, Executive Director, Boy Scouts - Last Frontier Council Sheryl Woods, Branch Director, Tinker YMCA Bill Johnstone, President, City Band and Trust Wayne Thompson, Executive Director, Community Health Center Linda Marcott, Red Lands Council of Girl Scouts Pati Thurman, Branch Director, South Oklahoma City YMCA Glenda Colon, American Red Cross

BUSINESS 1.

Reschedule Regular Board Meeting to June 26, 1995 Confirmation to cancel the Regular Board Meeting scheduled for Monday, June 19, 1995, and reschedule fqr, Monday, June 26, 1995, to conduct end-of-year business. (Board action required to cancel regular scheduled meetings of the Board according to Board Policy B-19: BOARD MEETINGS.)

R. 5287

RESCHEDULE BOARD MEETING TO JUNE 26, 1995

MOTION: SECOND:

Terri Silver Wayne Dempsey

1995, TO JUNE 26, 1995. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

aye aye aye

;

Mrs. silver. Mrs. Parks, Mr. Bogle,

aye aye aye

MOTION CARRIED 6-0. 2.

Agreement: Stephen Sanders, CPA, Inc. For Independent Audit and Estimate of Needs Approval to continue agreement with Stephen H. Sanders, CPA, Inc., as the district's independent auditor for all funds for the 1994-95 fiscal year for a fee of $24,255. Also to prepare the Estimate of Needs Report for 1995-96 for a fee of $2,500. This expenditure will be charged to account 000-2318330-000-0000-000-002.

MOTION TO POSTPONE MOTIOl TO POSTPONE APPROVAL OF STEPHEN SANDERS, CPA TO PERFORM INDEPENDENT AUDIT

MOTION: SECOND:

Tom Yeargain Thelma R. Parks

MOVE TO POSTPONE THE AGENDA ITEM REGARDING STEPHEN SANDERS, CPA, INC. APPROVAL UNTIL THE BOARD MEETING OF JUNE 26, 1995.

490.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) DISCUSSION Mr. Wayne Dempsey particular item?

asked

about

the

impact

postponement

this

Mr. Darrel Shepard, Executive Director, Board Related Services, said under the State Department of Education guidelines and regulations, the name of the external auditor must be reported prior to June 30, 1995. For clarification, Mr. Ron Bogle asked if postponing the item until the last meeting of the month would present an administrative difficulty problem?

Mr. Shepard said he would like to notify the auditors as soon as possible so they can begin some of their preliminary work prior to the July 1 time frame. Mr. Shepard said what he would need is an indication of whether or not the Board might accept this particular auditor on June 26. He said if this auditor is not accepted, he would then run into difficulty because at the present time he does not have other proposals. Mr. Bogle said if the Board chose not to renew Mr. Sanders' contract, Mr. Shepard would need to advertise for a new auditor for the district. He asked what was required to be publicized and how long would it take? Mr. Shepard said by past practice of the district, requests for new proposals are sent every three years to the State Department of Education's approved list of auditors. The district's practice has been to submit this report to auditors in the immediate area that might have offices either in Oklahoma City or near Oklahoma City. He said that would normally take two weeks to complete.

Mr. Bogle asked if it would be a problem if it were mid-July before a new auditor was selected? Mr. Shepard said that would be a problem since the State Department of Education has asked that they be notified prior to July 1 of a district's auditor. If the intent of the Board is to get additional information and then renew with Mr. Sanders, it would not be a problem to wait. If the intent is to seek additional proposals that would need to start immediately. Mr. Frank Kellert requested that the agenda item be moved to the end of the agenda. He said he would like to give additional thought to the item and look at his calendar. Mr. Bogle said it is likely he would be leaving the meeting tonight about 8:15 p.m. Mr. Kellert said if the Board decides not to renew Mr. Sanders contract, the Board would have foregone the window to do the preparation work to have someone else be the auditor. Mr. Dempsey said he would support the request to move the item to the end of the agenda because he would also like to give the item more thought and get further clarification.

Mr. Bogle asked if Mr. Yeargain was willing to withdraw his motion as the Board seemed to want to move the item to the end of the agenda. Mr. Yeargain said yes. Mrs. Thelma R. Parks asked why the item was being moved to the end of the agenda?

Mr. Kellert said to give further thought. He said it did not occur to him that we might not be in position to get the request for proposals and replace the current auditor. He said the meeting on June 26 is four days from the deadline. Mr. Bogle said the item would be considered prior to the conclusion of tonight's meeting.

./ f â&#x2013;

491.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995 M-4

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) BOARD MEMBERS' COMMENTS Mr. Wayne Dempsey said he recently had an opportunity to attend the final sessions of the Hugh O'Brien's Youth Foundation Leadership Seminar and was distressed to learn that all district high schools had been asked to nominate a student to attend the seminar and some schools did not respond or send an ambassador. He encouraged the superintendent's staff to look at this seminar in future years and make sure the district is well represented. He said the seminar is a very fine opportunity for district students. For the record, Mr. Dempsey said Northeast, Capitol Hill, and John Marshall High Schools had representation. Mrs. Terri Silver commented on her attendance at the graduation ceremony for 54 GED students from the Alternative Programs. Over 260 students have actually completed the program and received their certification this year. Mrs. Silver also noted that Mr. Michael Carter was out of town serving his National Guard duty.

Mrs. Thelma R. Parks asked if staff had followed up on her request to investigate grants for foreign language instruction at the elementary levels? She said she made the request about two weeks ago. She said the Thelma R. Parks Elementary School would be teaching computers and foreign language. Dr. Vern Moore, Acting Superintendent, said he had an. opportunity to look at some grants. A recommendation will be,brought to the Board pn the next agenda for the teaching of foreign language in the elementary schools. One of the problems has been to identify the specific languages. All languages taught at the higij; school levels are not readily available in many of the grants. Dr. Moore said there is pne grant that will be brought to the Board at the.next meeting. Mrs. Parks asked if the grant was for foreign language in the elementary schools, not high school?

Dr. Moore said if this grant is received, it would allow the district to teach foreign language in grades 3 and 4. Dr. Moore said the grant is being written now and will be brought to the Board for approval on June 26. He said staff is in an ongoing review trying to find grants for all of the various languages. Mrs. Parks said she had mentioned a deadline of either June 30 or July 1 and we are approaching June 30. If anything is going to be done, wq should be well on our way. Mrs. Parks said she made a request concerning the Bond issue from Mr. Nick Kelly, Director of Budget and Financial Management. She said she had an opportunity to review the information today and it is not complete or what she requested. She said she would talk with him later and let him know what the report did not contain.

CITIZENS' COMMHOTS

CITIZENS'

COMMENTS

Marlene Monk, representing Spencer Elementary Day Gare^ said the parents in the Spencer area needed the day care program and requested the Board consider the Spencer area needs when they voted. ,

Mimi Davis, teacher, Martin Luther King Elementary School, spoke against the proposed transfer of their principal, Mrs. Audrey Baker.

Debbie Murphy, school nurse, Martin Luther King Elementary School, spoke in support of Mrs. Audrey Baker.

Karon Jeter, teacher, spoke in support of Mrs. Audrey Baker and requested that the proposed transfer be reconsidered.

David H. Pitts, teacher, said the faculty at Martin Luther King is almost complete in their attendance at tonight's meeting supporting Mrs. Audrey Baker.

492.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-5 CITIZENS' COMMENT (Continued) 6.

Mitchell Anderson, Quality Management Officer, Tinker Air Force Base, said the Base has a partnership agreement with Martin Luther King Elementary School and spoke in support of Mrs. Baker.

Stacey Miller, Team Leader at Eugene Field Day Care, support of the day care programs.

Patricia Burleson, volunteer, Martin Luther King Elementary School, spoke in support of the principal, Mrs. Audrey Baker.

Karen Smardo, Kay Jenkins, and Jean Henry, string teachers, talked about the district's string program and requested that the Board consider the salaries of string teachers.

10.

Judith Gaylor, teacher, Martin Luther King Elementary School, spoke against the proposed transfer of their principal, Mrs. Audrey Baker.

11.

Susie Esters, teacher, spoke in support of Mrs. Audrey Baker.

12.

Leland Freeman, custodian, Martin Luther King Elementary School, spoke against the proposed transfer of their principal, Mrs. Audrey Baker.

13.

Joyce Green, parent, Martin Luther King, spoke in high regard of the principal, Mrs. Audrey King.

14.

Loree Schrank, patron, spoke in support of maintaining the day care program.

15.

Wanda Libby, program.

16.

Cheryl Morris, parent, Martin Luther King Elementary School, spoke in support of the principal, Mrs. Audrey Baker.

LEGAL

patron,

spoke

against discontinuing

the

CITIZENS'

COMMENTS

spoke in

day care

REPORT

LEGAL REPCÂťT

Mr. Cleeta John Rogers, General^ Counsel, reported on the following: 1.

The legislation this past session passed a bill to control outside attorney fees. It is not known at this time if that applies to school districts. Three years ago the district, in an attempt to control outside attorney fees, created an in-house legal department.

Public Utility Case; The Board authorized action regarding forward movement to settle the case. The State Board of Equalization was scheduled to meet today to determine whether or not they would approve the settlement. Consequently, the funds that were withheld are still being withheld. One participant ANR Pipeline Company has filed an appeal to the U. S. Supreme Court. The effect that this company would have in their appeal would not be of consequence to the district.

Mr. Frank Kellert noted that Texaco and Conoco have now both agreed to be parties to the settlement. TREASURER

REPORT

TREASURER'S REPOiT

Mr. Tom Yeargain requested the balance of the Workers' Fund.

Compensation

Mrs. Henry said the balance as of May 30, 1995, was $128,055.29.

< G 493.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-6

TREASURER'S REPORT (Continued) Mrs. Thelma R. Parks asked if Mrs. Henry had the balance of unspent monies for the Bond issue? — --Mrs. Henry said she did not have that amount. Mrs. Thelma R. Parks thanked the staff and patrons of Martin Luther King Elementary Schools for taking their time to support Mrs. Audrey Baker in a oneness of staff and parents. She strongly urged them to maintain their efforts on behalf of the children. She said whatever comes out of this will be the decision of the Board and staff. She said she appreciated their courage to come before the Board and state their feelings.

REPORT

SUPERINTENDENT

1. DISCUSSION OF 1995-96 PROPOSED BUDGET

CONTINUATION OF DISCUSSION OF BUDGET FOR 1995-96.

Dr. Vern Moore, Acting Superintendent, said as a step toward providing information to the Board regarding the proposed budget for 1995-96 there was a June 7, 1995 memorandum placed in the Board's packet from Mr. Nick Kelly, Director, Budget and Financial Management. In that memorandum there were several items identified as possible options to the budget presentation from last week.

DISCUSSION Mr. Wayne Dempsey requested for the next review of the budget, a^d particularly in respect to Educational Services and Special Program Services, supporting detail on those budgets. He said it would-be helpful to look at least at a cross-section of school sites (two each for elementary, middle, and high schools from different geographic areas of town) and supporting detail on those budgets as well as the administrative budgets. Mrs. Parks said she did not care to continue the discussion of the budget as it has been presented, but she strongly encouraged that the questions that she asked Mrs. Henry, Treasurer, and Mr. Kelly tonight be responded to by the end of this week, so she can do what is needed as it relates to the constituents in District 5 who have asked questions that she cannot answer.

Regarding the middle school level, Mrs. Terri Silver said some teachers were placed on special assignment. She asked if that would be continued? Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, said the proposed budget does not include the continuation of those positions. They will be returned to regular teaching assignments.

Discontinue Day Care Programs

Approval to discontinue all district day care programs for the 1995-96 school year and authorization to notify affected parents of this action. Further, that the district allow those school age children now attending a school on a day care transfer and their siblings to continue at that school through completion of the fifth grade. . ,

ORIGINAL MOTION AS PERFECTED R. #288 APPE«3VAL TO DISGCXITINDE ALL DAY CARE PROOIAMS WITH CCXJTINUATIQN OF TRANSFERS

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 2 AND FURTHER RECOMMEND THAT THE DISTRICT ALLOW THOSE SCHOOL AGE CHILDREN NOW ATTENDING A SCHOOL ON A DAY CARE TRANSFER AND THEIR SIBLINGS TO CONTINUE AT THAT SCHOOL THROUGH COMPLETION OF THE FIFTH GRADE. 1ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 3 aye, 2 no.

aye aye no

Mrs. silver. Mrs. Parks,

.’aye no

494.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-7 SUPERINTENDENT'S REPORT (Continued)

Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, said the rationale for recommending to the Board the closure of the nine day care sites and is two-fold. According to current Fire Marshall and Health Department Codes, none of the nine sites are is full compliance. In working with Dr. Jack Isch's office to estimate the costs involved in bringing all sites up to health and fire marshall current code, it is estimated the cost will be between $100,000 and $150,000 in capitol improvements. Also, in looking at the proposed budget for 1995-96, Mr. Kelly has determined that the Board does subsidize the day care sites for a total of approximately $100,000 in general funds. Another rationale for presenting this information is in building the budget and feeling we are at a point where we need to question whether or not the continued subsidy can be afforded within the General Fund budget. Finally, he mentioned that classroom space is of paramount importance. At all of the elementary sites, it was projected the need for the movement of portable classrooms. The district has grown in school age enrollment the past three years and it is projected the district will grow again next year. The elementary principals have identified the need for 31 portables to be moved. Frankly, at this time, there is only one portable in the district available to be moved. If we are not offering day care programs, we will be able to free up space that will allow movement of at least another 10 portables although that is also dependent upon the proposed budget and the extent to which Building Fund monies are approved by the Board for the purpose of moving portables. Dr. Sconzo said it was a capitol improvement concern and a classroom space concern, and finally a budgetary concern with respect to General Fund subsidy. Mr. Frank Kellert asked if the program his children were enrolled in at Sequoyah Elementary School a few years ago was typical of the type of program being discussed?

Dr. Sconzo said the Sequoyah program is a before and after school program for children who are in school for the full regular school day. Typically the district's Day Care Program serves children who are enrolled in the district schools for half day program. For the other half day, as well as for extended hours, before and after the school day, these children report to the Day Care Program. Mr. Kellert asked if the program included primarily students who are in half day kindergarten?

Dr. Sconzo said half day kindergarten as well as pre-school classes. Mr. Kellert asked if this proposal will eliminate those programs in these schools?

Dr. Sconzo said the before and after school programs that are operated at various schools including Sequoyah are not at issue. They do not use classroom space that could otherwise be used during the school day. Secondarily, all of the before and after school programs really are not dependent at all on General Fund subsidy. They are all pay as you go programs. Mr. Kellert said the 3 and 4 year old programs is important as well as the other half day kindergarten, which he considers an extension of the school day. He asked if the district was contemplating reducing any of the before and after school programs, whether at these sites or other sites?

Dr. Sconzo said that was not a part of the recommendation. Mr. Kellert said he needed help in how these nine sites are going to free up 21 classrooms. He said the simple math is there are 413 students with 20 to a classroom.

Dr. Sconzo said he has the breakdown by each site of the number of classrooms used for the Day Care Program. Mr. Kellert asked about the resolution regarding off-setting the district subsidy by some sort of fee structure or an increase in fees. He said this is obviously a much better situation to the parents, at least in the area that he is familiar with. He asked if it was felt that a fee increase could be ever offset?

R. #288 APPROVAL TO DISCOSJTINUE ALL DAY CARE PROGRAM WITH CCWTINUATIC OF TRANSFERS

495.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-8 SUPERINTENDENT'S REPORT (Continued) R. #288 APPROVAL TO DISCONTINUE ALL DAV CARE PROGRAMS WITH CraiTINDATION OF TRANSFERS

Dr. Sconzo said raising the tuition was certainly an alternative in order to be at a break-even point for the district expenses."As stafflooked at that, it would require a substantial increase in fees in order to only cover operating costs, and the capitol improvements needed to meet fire codes will not have been addressed. Dr. Sconzo said he and Dr. Linda Toure met with the Fire Marshall to make sure they understood all of the codes and tried to solicit as much cooperation as possible. The purpose was not to cut corners in the interest of safety, but to just determine the minimum that needed to be done. He said there is very little discretion that the Fire Marshall could offer. It is quite clear what is required in the entire facility such as smoke alarms and PAC materials on playgrounds, etc.

Mrs. Thelma R. Parks said the Board had been informed that the enrollment of the Oklahoma City Public Schools has increased significantly. She asked if the attendees of the day care centers were a part of the total enrollment count? Dr. Sconzo said yes, many of the children attend kindergarten or half day pre-school programs.

either

half

day

Mrs. Parks asked if the day care centers were closed, will that significantly reduce the number of students enrolled in the Oklahoma City Public Schools. Dr. Sconzo said it would be an individual family decision as to whether or not the child could continue in preschool, absent the full day care service. He said he did not know how to predict that. , (â&#x20AC;&#x17E; < J , ble,. Mrs. Parks asked the age group of the day care: centers? Dr. Sconzo said 3, 4, and 5 year olds.

For clarification. Dr. Linda Toure, Director, Elementary Schools, there were two types of programs; first, grant school age day programs which serve K through 5 grades and second, the five day sites that serve 3 and 4 year olds plus K through 5th graders.

said care care :

Mrs. Parks asked how many students are at the five sites that serve 3 and 4 year olds?

Prior to the question being asked, Mr. Bogle said earlier today he had become aware of a conflict that is unavoidable and could not be rescheduled. He said he would excuse himself and Vice President Tetri Silver would preside for the remainder of the meeting. Mr. Bogle lej|t the meeting at 8:20 p.m. Responding to Mrs. Parks' question. Dr. Toure said during the month of December, the total of child care for 3 year olds through 5th Grade was 334 and the total of K through 5 (grant day care) was 106. Dr. Toure said Dr. Sconzo had mentioned the latchkey program, i.e. Sequoyah. The district had served 291 students through that program.Mrs. Parks asked if the district received funds from the State Department of Education for students who do attend day care centers?

Dr. Toure said the school age grant day care programs does receive funds from the State. ;

Mrs. Parks asked if the district has been counting these students who are attending day care as a part of the total student erirollment, , and if closing the centers, would reduce the amount of money the district would receive from the grants from the State Department? The response to both questions was no. > j Dr. Sconzo added that as long as those chiIdrei^ remain in their regular school class, they are counted and the district receives funding through the State formula. He said, however, that we would no longer be eligible to receive the DHS day care grant for those sites if the day care center is closed.

496.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-9 SUPERINTENDENT'S REPORT (Continued) Mrs. Parks said Spencer was a unique location with those parents living so far from Oklahoma City and at 5 o'clock, especially in the winter months, the day care centers in the neighborhood served a purpose for those parents and made a smooth transition and partnership with community and school. Mrs. Parks asked if there is an alternative program for those children in the Spencer area that they will be able to attend. A lot of the community day care centers closed when day care was provided in the schools. She asked if there would be alternatives that the district would provide for those students who will be without that kind of care?

Dr. Sconzo said a latchkey program could be one alternative for some of the parents. He, Dr. Toure and Mr. John Butchee have had discussions as they worked through all of the information in meeting again with the Fire Marshall and DHS officials. While the recommendation speaks to the elimination of all day care centers, there are unique situations at various sites. He said it does not have to be an all or nothing kind of proposition for the Board. The only dilemma they continue to get caught in is the space issue. Also, the 1995-96 budget proposal will have to be amended so that funds are redirected to take care of the capitol improvements. Mrs. Parks asked where the latchkey program will actually be housed.

Dr. Sconzo said the model that has been used in other elementary schools is a school run, school administered program and does not involve other outside agencies. He said there is a fee depending upon the usage of the latchkey program and school staff are employed before and after hours to supervise and work with the children. Mrs. Parks asked about the fee charged to the students.

Dr. Toure said the fee varies from school to school. Each school establishes their own price. The day care price is $55.00 per child at all district day care sites.

For further clarification. Dr. Toure gave examples of who the district served in December. In child care for children 3 years old to grade five, there were 39 three year olds; 69 four and five year olds; 80 kindergartners; 44 1st graders; 27 2nd graders; 43 3rd graders; 18 4th graders; 14 5th graders. She said that was how they arrived at a total of 334 children in the day care program. Dr. Toure said the district primarily serves school age children for before and after school in the day care programs. Mrs. Parks said she has concerns for the parents living in communities where the day care centers were closed. She said there were day care center operators who came in large numbers, and wanted to keep their day care centers because there was a conflict between the day care centers and the students being picked up at the school. She said she hoped that somewhere in this business of trying to meet the needs of kids in our school district, that we would take into consideration something to provide for the children in those areas. She said maybe the day care centers could be restored, but she did not know what all would be involved. As we move forward with our planning for programs and activities, we must meet the needs of students whether they are preschoolers, etc.

Mr. Dempsey said he heard Dr. Sconzo say that the "before and after school programs," would not be impacted and that those activities would continue at the nine schools?

Dr. Sconzo said when the before and after school latchkey program is discussed, it makes a hugh difference when latchkey is referred to as compared to day care. Dr. Sconzo said before and after school latchkey does not have to be discontinued. Mr. Dempsey said we do realize that those children that are in part day kindergarten, particularly if they are in the morning session, they are out of the loop.

R. #288 APPROVAL TO DISCJCWTINDE ALL DAY CARE PROGRAM WITH CONTINUATIO OF TREANSFERS

497.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

K-10 SUPERINTENDENT'S REPORT (Continued) R. #288 APPROVAL TO DISCX»1TINUE ALL DAV CARE PROGRAMS WITH OC»ITINOATI(»1 OF TRANSFEEiS

Dr. Sconzo said that was a problem.

Mr. Dempsey said that would pose a problem for parents who would have to come at 11:00 or 11:30 a.m. to pick up their children and find a place for them to stay. He said he went through that problem as a single parent and his children were in kindergarten and first grade. There is some impact on a group of children who otherwise would not receive these services. Mr. Dempsey asked how many of the children in day care are supported by vendor or third party payments from DHS? Dr. Toure said Mr. Butchee has indicated possibly 4 or 5 at the sites. She said that is information she can get for the Board.

Mr. Dempsey said 4 or 5 is surprisingly low for vendor payments in day care, but it is possible that is the case. Mr. Dempsey said he wanted to express some of the concerns that Mrs. Parks' expressed, because he believes the district has done a tremendous job of putting private day care centers out of business in some parts of town. Unfortunately, the proposal is now to go back to these communities and parents and ask them to find somewhere else to put their children. He said he had other concerns relating to this issue, and asked if any of the needed repairs are also Bond issue projects? Mr. Dempsey asked Dr. Sconzo the types of code compliance that are required. Dr. Sconzo said the major cost item, as estj-mated by Dr. Isch,.,is approximately $85,000 across all of the sites,; for smoke detector and fire alarm systems. Those are systems the Fire Marshall^ is saying tliat must be in place for the entire facility, even through the entire facility does not serve the day care program. He said this is the major part of the $100,000 to $150,000 in capitol improvements.

Mr. Dempsey asked when the state regulations say these items must be in place? ' I. ■

Dr. Sconzo said they should have already been in place. He said Dr. Toure has obtained approval from DHS to continue the day care through the middle of August. That permission was obtained prior to the meeting with the Fire Marshall. The Fire Marshall is not going to inspect pr shut any of our centers down through the middle of August. In terms of getting started at the beginning of the school year, there is a clear intention to inspect and where Violations have previously been pointed out to the district, the Fire Marshall will close the sites. For the record, Mr. Dempsey said he is concerned about what Dr. SconzQ has just said regarding the fire alarm systems. He had asked whether any of these things were going to be dealt with as a result of the Bond issue. Dr. Sconzo responded, "absolutely not." Mr. Dempsey said it seems to him that at least the potential for dealing with some of thege things are in the Bond issue, if in fact we buy into what we have heard over and over again about the need for DDC controls which would allow for fire protection and security, etc. He said these items may not be in place today, but if we put in the control systems that.everybody says the district should put in, controls, the capacity to be able to do some of these things is built into those systems, depending upon what kind of computer programming or software we use. He said this is a very difficult issue. He has never been a fan of public schools having day care programs, because when they initially start, they put private centers out of business. He said it really concerns him when he notices there are 128 children at West Nichols Hills ;SChool. That tells him there is a need in that community for that program. What he has not heard anybody say is how we help people mainstream bpck into other centers, particularly in the areas of town where there are no other centers. Mr. Dempsey said another thing that concerns him is the transfer of children to day care programs and schools because parents want their children going to those schools. He asked what happens to those children who have attended 1st through 4th grades in a school who are now going to be faced with the fact that day care is no longer a reason for transfer to that school. Are we going to move those peopj^e out and send them some place else when they have invested three or four years in those buildings? He said that question neededjto be answered as well.

498.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995 M-11

SUPERINTENDENT'S REPORT (Continued)

Dr. Sconzo said for those children, the parents still have the option of continuing attendance at that school under a baby sitting transfer. He said he personally knows that it has never happened where a transfer was taken away for that reason. He said he would not anticipate, unless the parent wanted to transfer out of the school, that the district would force the transfer back. Mr. Dempsey said he would think that the Board should insure that those children who are currently attending schools where they received day care transfers should have the option of continuing in those schools for the remainder of their elementary experience. Mr. Dempsey said if we don't do that, the Board is doing a great disservice to the community. He said it makes his angry because to some degree the Board is made the bad guys in the situation while the people who write the regulations at the state, which are largely unreasonable regulations, and the legislature, which does not allow enough money to do any thing, get away scot free and unscathed in the process. School districts are always the bad guys at the local level. There are decisions that have to be made. He is concerned about the transfers and insuring that those parents who have invested time and energy in those schools can stay in those schools if they choose to have their children stay there for the remainder of their elementary experience. Mrs. Silver asked Mr. Dempsey as maker of the motion, if he would like to amend the motion?

Mr. Dempsey said he would, but maybe response was needed from the staff first. Mr. Kellert asked Mr. John Butchee how he would characterize the program at North Highland in light of the present conversation? He asked if the program was just a before and after school program?

Mr. Butchee said Mr. Kellert was asking about the YMCA program which is a before and after school program. Mr. Kellert asked if that was Highland Elementary School.

the only program currently at North

Mr. Butchee said yes, other than the summer program that will be starting on June 19. He said the summer program is sponsored by the City of Oklahoma City in conjunction with our district. Mr. Kellert asked if that program would disturb any other program that might currently be going on at North Highland?

Mr. Butchee said the only other one was through the YMCA where there are a few students involved at North Highland. Mr. Kellert asked if the schools that currently have a latchkey program will continue to serve the same families with latchkey or before and after school programs?

Dr. Sconzo said that was correct. Mr. Kellert asked if it would be possible, for because of a transfer to a before and after school program to continue at that school?

Dr. Sconzo said he believed that is the practice. Mr. Yeargain said between the DHS program and the district program, it appears to him that the district program is a lot more successful than the DHS program. He asked if the DHS program would continue?

Dr. Sconzo said it would not. The same problems pervade all of the sites in terms of space and capitol improvement needs. Mr. Yeargain asked if the K-5 program would be cut? Dr. Sconzo said the recommendation is to eliminate the day care programs at the nine sites. Continuing a before and after school latchkey program would not a problem.

R. #288 APPROVAL TO DISCCXSITINUE ALL DAY CARE PROGREA WITH CCNTINUATIC OF TRANSFERS

499.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995 M-12

SUPERINTENDENT'S REPORT (Continued)

R. ^288

Mrs. Parks asked Dr. Sconzo if he would recognize and honor the request for transfers into those buildings where the program has been cut?

APPROVAL TO DlSCmriNDE ALL DAY CARE PROGRAMS Dr. Sconzo said as he understands it, children who are already attending WITH GCÂťJTINDATICÂť those schools on a day care transfer, would continue to have the option to go to that site, even though the reason for their transfer has gone OF TRANSFERS

away. We would allow them to continue there if they so choose through the remainder of their child's elementary schooling.

Mr. Yeargain asked about the total price.

Dr. Sconzo said the day care centers across the nine approximately $600,000 for annual operating expenses.

sites

spend

Mr. Dempsey said he had requested Mr. Darrel Shepard, Board Clerk, to assist in recrafting a motion to cover those families already at the school. He asked how many employees would be affected by the closing? Dr. Vern Moore, Acting Superintendent, personnel that would be impacted.

said

there were

support

For the record, Mr. Dempsey said it his understanding that the district will be able to absorb those employees. .t sc Dr. Moore said at the time they matched the vacancies with the number of personnel impacted there were probably ten more existing personnel than vacancies. He said that information came to him around,the first of the month and given the attrition rate which normally occurs during the summer months the likelihood of being, lable to place the " teji employees would appear to be very good by the time school starts or ho later than the first few weeks after school starts.

Mr. Dempsey said what he understands Dr. Moore to be saying is the district will place the employees, if in fact,, there are opportunities for them. Dr. Moore said the individuals will be identified as, "must assign personnel" and they would be assigned according to their qualifications as they relate to the vacancies available. , in;. :

Mr. Dempsey asked if it was Dr. Moore's commitment to try to place each employee? Dr. Moore agreed and said one of the major concerns ,was the promp;^ notification employees, so they will have every opportunity to get the individuals placed.

Mr. Dempsey asked if there was about a $100,000 annual deficit in the operation of the day care program? L: ; t

Dr. Sconzo said that was correct.

ten

Mr. Dempsey asked what caused the deficit of the day care programs?

Dr. Sconzo said the running the program.

fees

charged do not cover the

actual costs

Mr. Dempsey said day care centers in the private sector seem to be very successful. He asked if they charged more than the district charges? Dr. Sconzo responded yes.

Mr. Dempsey asked about the difference in rates between private day car^ centers and what the district charges? Dr. Sconzo did not know, but recalls looking at that oyer a,year agp. At that point the district was substantially Ipwer.

Mr. Dempsey asked if the district made any efforts to survey day care parents to determine if it would be feasible to charge ,a higher rate based on the need to make capitol improvements at the centers and also to recoup the deficit?

500.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-13 SUPERINTENDENT'S REPORT (Continued)

Dr. Sconzo said the answer to Mr. Dempsey's question is no. When you factor in the capitol improvements which would be a one time expenditure, the district would need a one time increase to cover that expense for a year. That would substantially increase the fee and would probably be in the neighborhood of a 100% fee increase and maybe more. Dr. Sconzo said the district is trying to not only compensate for $100,000 in operating expenses, but a one time $100,000 to $150,000 expense in capitol improvements. Mr. Dempsey asked if the district would necessarily have to try and recoup all the capitol expenses in one year? Dr. Sconzo said the district could prorate that over more than one budget year.

Mr. Dempsey said it seems to him if the district has 400 children who are in day care programs in the district and generating $500,000 in revenue, the first option might have been if other centers in the community are charging $60.00 to $75.00 a day, the first option might have been to ask the parents to pay the same thing that other day care centers charge in order to reduce the deficit. He said it seems to him that would be a process the district should have gone through with the parents. The parents may have been willing to pay the difference. Dr. Sconzo said the deficit was not the only factor that staff considered. The class room space need was also a factor in the equation. Even if these centers were to be closed, we won't come close to addressing the 31 portables we need. He said staff is hopeful that they can capture as many of 10 portables, and all that will enable the district to do is discontinue the situation of two classes sharing one class room. Staff believes this is the priority objective in terms of moving portables; to try and get to a place where there are not two classes sharing a single class room. He said when they tried to move on one variable they couldn't fix the other variable.

Mr. Dempsey said an additional $5.00 a week with 400 children, would offset the $100,000 deficit. Ten dollars a week for 400 children would also pay $100,000 into the capitol improvements fund for the first year. He said that is significant to look at as well. Mr. Kellert asked what rate the district receives from the DHS grant? Is there a difference in the fee received on behalf of the students that receive the DHS support as opposed to what is received from other students? Dr. Toure said the district is reimbursed from DHS depending upon the children that are eligible to receive reimbursements. Mr. Kellert asked if it is a rate DHS establishes or one the district establishes?

Dr. Toure said the rate is established by DHS. Mr. Kellert said DHS establishes a rate at which the district can be paid for those students, is that same formula used for student fees applied to the other five sites. He said the West Nichols Hills site in his district is not funding by DHS. He asked if those students paid more tuition?

Dr. Toure said the fees are the same. Mr. Kellert said in response to Mr. Dempsey's inquiry, it seems like additional funds cannot be received from DHS because they establish the rate. The only way out as far as fees are concerned is to increase the non DHS student fees by $300 to $350 annually to come up with the $100,000 that would be required to offset the subsidy.

Dr. Sconzo said he would not respond to the math, but when the district considers increasing the fees, that consideration does not apply to all of the students being served by the program.

R. #288 APPROVAL TO DISCCWTINUE ALL DAY CARE PROGRAM! WITH CCWTINUATia OF TRANSFERS

■f

‘1

501,

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

SUPERINTENDENT'S REPORT (Continued) Mr. Kellert said he heard a conversation that there were only five R. #288 families affected by the vendor payments. APPROVAL TO DISGOOTINDIi: ALL DAY CARE PROGRAMS Dr. Sconzo said that was what was said earlier. WITH COTTINUATION Mr. Kellert said he apologized for dwelling on this, but it is important OF TRANSFERS

to a lot of families, the district would have to increase the weekly rate by $10.00 per week. He asked where the math broke down, or where did it seem it would not be feasible to go back to the parents and say if the centers are going to be kept open, it will cost another $10.00 per week and have the parents compare that against what they would have to do in the private sector. Dr. Sconzo said he did not think it was a matter of the math breaking down as much as that only fulfills taking care of one of the variables they were trying to address. The other variable being space. Even if the tuition were collected and covered the capitol improvement needs and the operating costs to a point where the district is not subsidizing the program, there is still a class room space problem that cannot be resolved.

Mr. Kellert said what it has also come back to is that the district has students that are either 3 or 4 year old, and it wouldn<t apply to.the other half day 5 year olds, because their space has already been allocated, so the real issue here is that the district has an influx of students that the district cannot accommodate and the only people that can be put out are the 3 and 4 year old students in those programs. He said a lot of discussion time has been spent on money and that is ji^t the real issue.

Dr. Sconzo said as staff discussed that, they spent a considerable amount of time debating what is the district's central mission. If priorities have to be aligned, it is the mandated school age child that must be served. When we are facing situations where two classes are having to be housed in a single class room, we need to try to remedy that. Dr. Sconzo said they always try to be as sensitive as they can to what $10.00 a week means to different families. . jn that regetci however, we did not survey parents. In our discussions we made assumptions about the inability of many not bei.ng able to handle that. .y . ■ .i • Mr. Kellert asked if the financial impact of purchasing 31 portable buildings had been reflected in the preliminary budget documents that the Board has seen? Dr. Sconzo said the only thing reflected in the Building Fund is the movement of 11 portables, not 31. Based upon projeptiohs, eleven portables will satisfy getting the district to ,a place where there will not be two classes housed in one class room. The need, .for moving hh9 other portables, relates to desires for a computer lab, need for a plape where art could be separated from music, etc. He said he does nqt diminish those important educational needs, but the only priority that they tried to address in the preliminary budget is the movement of eleven portables. ' ■ i Mr. Kellert asked if this will free up approximately ten buildings?

Dr. Sconzo said one portable has been identified outside of the day pi^^e issue that can be moved. Mr. Kellert Board would so that the not have to

said the resolution to the situation that is before the approximately provide the district with enough class rooms school aged children that are currently in the system would share a class room with another class. j ,

Dr. Sconzo affirmed that as correct. Mr. Yeargain asked Dr. Sconzo if he had said there is no class ropm space in the elementary schools?

Dr. Sconzo said the schools that he was describing in terms of two classes sharing one class room, they are not schools with day pare centers. If the day care was discontinued at West Nichols Elementary School alone, it would free up five portable class rooms that could be moved to other sites where that problem existed.

502.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-15 SUPERINTENDENT'S REPORT (Continued)

Mr. Yeargain asked about Southern Hills Elementary School? Dr. Sconzo said Southern Hills does not have portable class rooms and three of their class rooms are devoted to day care.

Mr. Yeargain asked if Southern Hills was overcrowded with the day care? Dr. Sconzo said Dr. Toure has that information in her office, but not with her.

Mr. Yeargain asked if the day care center could be at the high school sites? He said U. S. Grant High School had a day care center. Dr. Sconzo said if programs are to be transferred to any of the secondary buildings, the same code requirements would apply for capitol improvements. Mrs. Parks said she had asked the question to begin with; what can the district do to offset the dilemma we are in? She said she realizes the portable buildings would be one of the components. She said that parents were saying that they were not notified that the centers were going to be closed until they received that notice. She asked if it would help in any way if we went back to the parents and offered the increase fee option? But, there is still that lack of space even if they could and would agree to pay the additional amount of money to have their children in a safe environment and a school environment. Mrs. Parks said at one point we had a surplus of portable buildings. She asked what happened to those buildings?

Dr. Sconzo said he only knew of one portable building per their survey that has no planned use. He said that building is to be moved to an elementary site where there is overcrowding and a need. Except for that one, he said he did not know of any unused portables. Mrs. Parks said it seemed to her there was a surplus of buildings that were sold to a school district. She asked where those buildings were from?

Dr. Sconzo said his recollection was the district purchased additional buildings in relation to the Fifth Grade Centers closing. He said the last transaction was to increase the number of portables, not decrease the number. Mrs. Parks asked if it was possible to give parents input into these kinds of decisions, especially where the kids are involved, so that they will not feel they were left out of that process. Mrs. Parks said she did not know if there was a solution to the problem, even though Dr. Sconzo is saying we need to close the day care and give parents time to plan. She said if we could give the parents more time to plan and even input they might have decided that they will pay the additional money. She said sometimes the district takes things for granted and answers questions for parents that parents need to answer.

Dr. Sconzo said that certainly can be done. However, the space problem will continue that was experienced this past school year.

Mr. Dempsey said it is nice that the district continues to grow. The reality is if we don't close the day care centers the district will be short on class room space K through 5. This is not as much a budget issue as it is an issue relating to overcrowded class rooms. The district would incur a penalty from the State for doing that. He said it is another way of dealing with the growth in the district. If we did not have a tight budget staff would still be recommending this because of capitol expenditures. Mr. Kellert said that the preliminary budget proposed now reflects the movement of eleven buildings. He said more it is discussed the more he is moving away from the money issue because of the second issue. He asked the estimated cost for a portable building, delivered on site and set up.

R. #288 APPROVAL TO DISGCNTINUE ALL DAY CARE PROGRAM WITH ODNTINDATIO OF TRANSFERS

< f 503.

MINUTES OF THE REGULAR MEETING OF JUNE 12^ 1995

M-16

SUPERINTENDENT'S REPORT (Continued) R. #288 APPROVAL TO DISGOTPINaE ALL DAY CARE PROGRAMS WITH GC^lTINUATiaa OF TRANSFERS

Dr. Sconzo said portables purchased for the Fifth Grade Centers cost $47,000 each. Mr. Kellert said if the district is to provide the services consistent with their mission of K through 12, they would have to not only offset the $100,000 operational loss but purchase the portable buildings required to provide the space, which is another $500,000 decision.

Dr. Sconzo said that was discussed among staff and they felt the budget could not afford that as an option. Mr. Kellert said the Board received Dr. Isch's information with regard to the compliance, which was accurate, but the Board has been discussing this issue about 45 or 50 minutes and we finally come to what the issue is, at least from the Board's standpoint. When staff has these discussions in Cabinet where something as substantive as a $500,000 impact on the budget is thoroughly discussed. He wonders why it is not even mentioned in the summary form. He said he hates to keep coming to Board meetings and having to dig for what he finds the heart of the issue or relevant information. He said he does not feel any differently with regard to the need for the day care, but as a Board member in light of the $500,000 impact on the budget, we are not talking about $10.00 a week. Staff could have eliminated a lot of time if the Board had been provided, in stimmary form, the substance of the discussions that took place at the staff level. He said the Board has finally gotten to it, but it is not in front of him. Mrs. Parks said out of the concern she has because of a,lack of input, she cannot support the closing of the day care centers, f She said that did not mean that it is not a prudent move, but she cannot vote for it. She said she was sure it will pass, based upon what Dr. Sconzo has said, but based upon the things that she has heard and what could have happened and did not happen, she just cannot support the issue. She said she hopes the Board members understand. . .

Mr. Dempsey said he agrees with Mr. Kellert that they have gone^^X around to finally get to what the issue is. It is not about a $100,OQO capitol improvements need or deficit. It is about $500,000 in cla^s room space that the district has to have. He said it would have been nice to know this and shared with everyone including the day care staffs and parents. He said people could understand that. Mr. Dempsey said he certainly respects what Mrs. Parks said and to some degree in some areas of the community there has been a more significant loss to day care programs as a result of this district driving the private day care centers out of business. He said now this all makes sense. He was fully prepared just a few moments ago to say maybe we should put this off and survey the parents and find out if they want to pay for thi^. We could ask the parents to pay $100,000, but can't ask them to pay $500,000 to meet the needs of the district. When you really think about it and are fair and objective about it, the one thing that you will kppw is that the Board is charged with trying to provide a very good education K through 12. Anything else is just an added benefit apd bonus to the people. He said he would reluctantly support this issiie because of the $500,000 of additional money that would be required-Xf this is not done. He said he was very angry with the state and legislature because they will smile and continue to do just what they are doing. The Board has to make the tough decision at this level because the state and legislature are not doing their jobs. Mr. Dempsey asked Mr. amended motion?

Darrel Shepard if he had suggestions

for the

Mr. Shepard suggested adding the sentence; "Further recommend that the district allow those school age children now attending a school on a de^y care transfer and their siblings to continue at that school through completion of the fifth grade." He said the intent would be that children that are at the schools on day care or a latchkey progr^ transfer or have younger brothers and sisters in the program would-be allowed to continue at the school if they wanted to.

504.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-17 SUPERINTENDENT'S REPORT (Continued)

FURTHER COMMENTS Following the vote, Mrs. Parks said she had a question regarding parliamentary procedure. With a 3 aye, 2 no vote with a seven member Board, what is the policy or majority?

Mr. Darrel Shepard, Board Clerk, said once a quorum is established then the simple majority rule applies to those members present. Five people establishes the quorum and a 3-2 vote would be a simple majority of that quorum, which would carry the motion. Mrs. Parks said she did not have a problem with that, but requested that in the future the Board follow the same procedure that is being used tonight. She said she remembers another time where there was a 3-2 vote and that was not declared the majority of the Board. Mrs. Silver asked if the majority of the Board is present and a member abstained or voted present would it still be based on a seven member Board.

To clarify, Mrs. Silver asked if a majority would still be 3-2 if two members abstained?

Mr. Shepard said the two abstentions would go with the majority. He said if only four Board members were present there would still be a majority to carry on the business of the Board, but a motion would still takes three votes to pass.

Temporary Appropriations to Oklahoma County Excise Board for 199596 Fiscal Year

Approval to submit the following temporary appropriations to the Oklahoma County Excise Board for current expenses for the 1995-96 fiscal year. General Fund

$ 144,111,984.00

Building Fund

4,143,781.00

Child Nutrition Services Fund

11,433,216.00

NOTE: Temporary appropriations will be superseded by the final budget, when approved.

MOTION: SECOND:

R. #289 APPROVAL OF TEMPCKARY APPROPRIATIOaS TO OKLA COUNTY EXCISE BOARD

Wayne Dempsey Frank Kellert

MOVE FOR APPROVAL OF TEMPORARY APPROPRIATIONS AS LISTED.

ROLL CALL

Mr. Kellert, Mrs. Parks, Mrs. Silver,

aye aye aye

Mr. Mr.

Dempsey, Yeargain,

aye aye

MOTION CARRIED 5-0. Mrs. Thelma R. Parks said it is now 9:20 p.m. and requested that the item regarding the external auditor be voted upon prior to Purchasing and General Business. Mr. Frank Kellert said he had requested that item be placed at the end of the agenda after the Executive Session. Mrs. Parks said in as much as the item was moved previously, she is requesting that the item regarding the internal auditor be moved to action now. She said she is needing to leave, and would like to take a vote.

f 505.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-18 SUPERINTENDENT'S REPORT (Continued) Mrs. Silver said since there is not consensus by the Board, a vote would be required to reorder the agenda.

Mr. Kellert said he would remove his objection if the Board could have a 10 minute recess. RECESS

Mrs. Terri Silver called a ten minutes recess at 9:25, reconvened at 9:35 p.m.

The meeting

REORDERED FROM BOARD MEMBERS' BUSINESS/COMMENTS

R. #290 APPROVAL PCXl STEPHEN SANDEEIS, CPA TO PERPCÂ«M INDEPENDENT AUDIT

Tom Yeargain Thelma R. Parks

MOTION: SECOND:

MOVE TO POSTPONE THE AGREEMENT WITH STEPHEN SANDERS, CPA, INC. FOR AN INDEPENDENT AUDIT UNTIL THE BOARD MEETING OF JUNE 26, 1995.

ROLL CALL

Mr. Kellert, Mrs. Parks, Mrs. Silver,

aye aye aye

Mr. Mr.

Dempsey, Yeargain,

aye aye

MOTION CARRIED 5-0.

DISCUSSION Mr. Frank Kellert said it was his understanding by looking at a docum^^t during the recess that the district is required'by the State Department of Education to name the independent auditor prior to June 30, 1995.

Mr. Shepard said the letter from the State Department of Education indicated that a completed copy of the auditors agreement must be submitted to the State Department of Education on or before June 30, 1995. Mr. Kellert said the Board did have a meeting scheduled for June 26 which would allow compliance. He asked what would happen if for one reason or another the Board chose not to renew Mr. Sanders contract. He asked if the Board would be compelled by regulation to submit another name by June 30. Mr. Shepard said regulations require that the Board submit a name of an auditor. He said if the Board did not approve Mr. Sanders, they should possibly have an alternate auditor's name to submit to be in compliance with regulations. Mr. Kellert said he did not want to paint the Board into a corner. If the Board is going to consider the item on June 26 and have ready either a recommendation for the renewal of Mr. Sanders' contract or an alternative CPA, what needs to happen. He aslced if Mr. Shepard would have to request proposals, evaluate those, and bring that back to the Board by June 26?

506.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-19 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Mr. Shepard said the last time he went through the process, we requested proposals, assembled a matrix on the proposals, and brought back a recommendation to the Board. He said at that time the auditor was told that the agreement would probably be for a three year commitment on their part. The proposal requested pricing for the three years. Mr. Kellert said if the Board takes the action to postpone, then that action should also direct the Board Clerk to request proposals, complete the matrix and have available an alternative for the Board, in order to be in compliance with State Regulations. Mr. Shepard said if the intent to postpone is for the possibility of seeking another auditing firm, then that is the direction he would need. Mr. Kellert said he did not know what the intent to postpone would be. Mrs. Parks said it appears to be assuming that the motion is suggesting the Board Clerk would bring back the name of another auditor. She said Mr. Yeargain wanted time to review. Mr. Yeargain said that was right.

Mrs. Parks said the assumption to direct the Board Clerk to come up with proposals might not be necessary. She said June 26 is prior to the deadline. Mr. Yeargain said he did not have the intention to "hang Mr. Sanders out to dry." He would like to look at the audit for a couple of days and have the item back before the Board on June 26 for a vote.

Mr. Kellert said he was only trying to protect the Board Clerk's office from a worse case scenario. If the intent is not to renew the contract, what is Mr. Yeargain looking for with regard to the document. Mr. Yeargain said it is easier to keep the door open right now than it would be if the auditor was hired. He said that is the whole issue.

Mr. Kellert said the Board is meeting tonight and the next time the Board has an opportunity is June 26. Unless the Acting Superintendent gives Mr. Shepard a directive otherwise, he should be in a position to put out the RFP's in the eventuality that the Board would need another audit firm. He said obviously there is something that makes Mr. Yeargain uncomfortable about the situation where he is unwilling to go through with it this evening. Mr. Yeargain said that was exactly right. L

Mr. Kellert said if Mr. Yeargain was not satisfied that the issues could be resolved, there may be a need for another auditor. Mr. Shepard needs to be prepared. Mrs. Parks said the assumption is that something is going to happen. Mr. Yeargain has simply said he wanted to review. He has not indicated that he is going to bring forth a name to replace Mr. Sanders. She did not think the Board should prod into his intentions. Mrs. Silver said what Mr. Kellert is bringing up is just a contingency plan. If this auditor was not approved for the next year the Board would be in a bind on June 26 and this would require Mr. Shepard to be prepared for that eventuality.

Mrs. Parks said she understood that, but what she is saying is the Board is assuming something that was not mentioned in the intent. Mr. Yeargain told the Board only that he wanted to review. Mr. Kellert said he was not assuming anything. He is also not assuming that this contract will be renewed because Mr. Yeargain has not stated that we should operate on the assumption that this contract will be renewed. He said he is assuming that the Board must be prepared for either eventuality.

507.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

H-20 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mrs. Parks said Mr. Kellert did not need to know anything, Yeargain has made the motion and she seconded it.

if Mr.

Mr. Yeargain said he did not think one person is going to make any difference. He said he just wanted this budget to run a lot better than last year's budget. Mr. Kellert said that was the Board's job.

Mr. Yeargain agreed, but added that he wanted to know how it is done. Last year it wasn't done anything like he thought it was going to be. He said it is not the auditor, it is the Board and he wants to know how the money goes into the Workers' Compensation fund; where we always end up with a zero balance. The audit shows that the district is investing $5 Million or $6 Million in a money market, but we always end up with $1 Million when it is over with. The fund started with $1,200,000, now we have a balance of $123,000. We have gone through $1,000,000 in Workers' Comp. He said he also wanted to go into grants. This might take two or three days. It has nothing to do with what Mr. Sanders does. Mr. Sanders did the accounting; he explained it and Mr. Yeargain does not like the explanation. Mr. Kellert said he was not going to block the postponement and he |;ias heard what he needed to hear. ' Mr. Dempsey said when he first came on the Board they changed th^e process by which they were securing an audit.firm. The district was paying tremendously more for the audit than we paid when we went out on competitive bids with Mr. Sanders. He said at that point the Board basically made a three year commitment for the auditors. They said on the third year they would go back out for competitive bids again. He said Mr. Yeargain was not on the Board at that time and did not have the benefit of those discussions and obviously has^ some concerns that very possibly Mr. Sanders can clear up. He said it has been, his experienq^ that this Board has always been more than willing to t delay or pull agenda items at the request of individual Board members who soughtjt9 have more information, as long as delaying those items v?ould not create an immediate emergency. He said that processis something that needs to continue. Mr. Dempsey said Mr. Yeargain ce;rtainly has the right to review and has stated it is not his intent to put this district ih ih tail spin by seeking to do something very different in terms of how tHey select an auditor or select another audit firm to finish this third year of commitment that the Board has already made. He said Mr. Yeargain's request is reasonable and he hopes the Board can move on and that Mr. Yeargain's questions will be answered in light of the fact that the Board has a commitment they have already made to the firm for three years. "1 ' Mr. Shepard said the Board asked for a three year commitment on the auditor's part, but the auditor understands that the Board has the right to employ an auditor on an annualized basis. The district cannot make a three year commitment, but the Board did indicate it was their inte:^t to obtain new proposals only every three years. :[ Mr. Dempsey said that is what he meant to say, it was the intent to do a three year cycle and then go for an new auditor. He said he feels Mi:â&#x20AC;˘ Yeargain is well within his rights to request a delay. He said that is just giving the same common curtesy to a member of the Board that everyone on the Board has enjoyed at one time or another. Mr. Shepard said he would like to be clear that it is acceptable with the Board that he not solicit for new proposals at this time. He said if new proposals were solicited, one of the firms he ; would ask j to solicit would be Stephen Sanders, and the price agreemei^t that is now in place would be void. He said if the Board did decide not to go forward with Mr. Sanders he would have to write the State, Department and indicate there was a problem and he would not be able to submit the auditor's name as required under the regulations.

508,

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995 M-21

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Mr. Dempsey said he has seen nothing to indicate the arrangement was not a good arrangement and anything different would need to happen. He said it would take something earth shattering from the State CPA Board to make him change his opinion about that. He said there were questions that need to be clarified in Mr. Yeargain's mind and he should have the right to do that. Mr. Dempsey said he did not intent to do anything different on the agreement with Mr. Sanders on June 26 than would ordinarily have been done. Mrs. Thelma R. Parks left the meeting at 9:55 p.m.

PURCHASING

AND

GENERAL

BUSINESS

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS AS LISTED.

ROLL CALL

Mr, Mr,

Kellert, Yeargain,

aye aye

Mr. Mrs,

Dempsey, Silver,

R. #291 APPROVAL OF PURCHASING AND GENERAL BUSINESS

aye aye

MOTION CARRIED 4-0. DISCUSSION

Regarding Item E removal of asbestos at U. S. Grant High School and Harding Middle School, Mr. Frank Kellert said he knew the amounts were all contained within HVAC estimates. He asked if the item came from Dr. Jack Isch with the sense that the total bids are within what was budgeted within the HVAC funds. He asked if the Board was looking at something that would create an additional overage? Dr. Jack Isch, Executive Director, Management Operations, said he had sent the superintendent a list of buildings with estimates on asbestos. He sent another memorandum on May 15 explaining additional places where asbestos might be found. He said this amount is less than the two previous estimates.

Purchase of Computers:

Atple Ccmputers

Apple Computer, Inc.

Approval to purchase computers for various locations from Apple Computer, Inc., (manufacturer's prices). This expenditure, in the total amount of $16,672.00, is to be charged to the following accounts: 511-421511-421511-000511-000511-000*523-768*523-768TOTAL

610- 10001000 -7402812 -7402410 -7402212 -7403390 -7403390 -650-

315-9060315-9060000-0000000-0000000-0000000-0000000-0000-

000-770 000-770 000-059 000-520 000-092 000-076 000-076

301.00 4,730.00 2,545.00 1,899.00 3,133.00 4,004.00 60.00 16,672.00

*These purchases have been approved on our Federal Educational Grants and/or Programs.

Paper Purchase:

For Use By The Print Shop

Paper Purchase

Approval to purchase of paper for use by the Print Shop from the following companies who submitted the low quotations (10 mailed 6 returned): Tayloe Paper Company Western Paper Company Unisource TOTAL

2,144.40 30,809.80 3,921.00 $ 36,875.20 $

These purchases are to be charged to account 511-000-2524-610-0000000-000-058.

509.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-22

PURCHASING AND GENERAL BUSINESS (Continued) (ITEMS C - E RELATE TO BOND ISSUE PROJECTS) Electrical Materials

Purchase Electrical Materials: Upgrade of Elementary and Middle Schools For Bond Issue Computers Approval to purchase electrical materials to continue upgrading elementary and middle schools electrical systems to accept bond issue computers from Pyramid Electric, who submitted the lowest and best bid of $19,338.51 (8 mailed - 4 returned). This purchase will be charged to Bond Fund Account 531-108-4700-610-000-0000-000-OPU. (Proposition 1)

Asbestos Removal: Capitol Hill High School

Asbesstos Removal: Grant H.S. & Harding Middle School

Asbestos Removal; Capitol Hill High School Field House (Mid-South Abatement Company)

Approval of the expenditure of Bond funds for asbestos removal at Capitol Hill High School (field house) by Mid-South Abatement Company, who submitted the low bid (6 received). This expenditure, in the amount of $14,920.00, is to be charged to Bond Fund Account 531-105-4700-450-000-0000-000-705.

Asbestos Removal: U. S. Grant High School and Harding Middle Schools (Various Companies)

Approval for the expenditure of Bond funds for the removal, :Of asbestos at U.S. Grant High School and Harding Middle School by the following companies who submitted the low bids (5 received): (Bid prices are within the total estimate for asbestos removal at,the listed schools.) iic

Contractor

School

Mid-South Harding MS Abatement American Grant HS Asbestos, Inc.

Bid

Estimated Cost

$ 11,109

$ 29,456

5,900

$.9,270

This expenditure, in the total amount of $17,009, is to be charggd to Bond Fund Account 531-105-4700-450-000-0000-000rOPU.

510.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-23

CERTIFICATION STATEMENT(S)

TO;

BOARD OF EDUCATION

I heteby cevtify to the best of my knowledge that the recommendation for expenditure of Bond funds for aabeatoe removal at_Capltol Hill High School (field house) by Mid-South Abatement Co pip any in the Board of Education Meeting agenda of June 13, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Dr. J

k Isch

Mr. Charles Allen

(Date)

I hereby certify to the best Of my knowledge that the recommendation for expenditure of Bond funds for the removal of asbestos at U.5, Grant High^School and Harding Middle School by M.id-South Abatement and America Asbestos. Inc, in the Board of Education Meeting agenda of June 12. 199$ is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Date)

511

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-24

CERTIFICATION STATEMENT(S)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of electrical materials to continue upgrading elementary and middle schools' electrical systems to accept bond issue computers from Pyramid Electric in the Board of Education Meeting agenda of June 12, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

_ (a /'------

Mr.'Steve Washam S' i/r/r (Date)

512.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-25 UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE)

BOARD

M E M B E R S'

COMMENTS

Mr. Wayne Dempsey commended Mr. James Senter, Principal, and Ms. Barbara Outlaw, Assistant Principal, Harding Middle School, for their efforts during the fire at Harding Saturday night. He also commended Dr. Vern Moore, Dr. Guy Sconzo, Dr. Troy Vincent, Dr. Jack Isch, and Mr. C. J. Rogers for coming out late that night to express their concern and support for the Harding staff and the things that were happening at the Harding Middle School building Saturday night. Mr. Dempsey said it was not as serious as the radio and television reported, but it made him feel very good to see top level administrators responding to that particular fire and vandalism at Harding. EXECUTIVE

R. #292 /APPROVAL PCR EXEOJTrVE SESSICW 9:58 P.M.

SESSION

Wayne Dempsey Frank Kellert

MOTION: SECOND:

Mr. Mr.

Kellert, Yeargain,

MOTION CARRIED 4-0.

RETURN

aye aye

Mr. Dempsey, Mrs. Silver,

aye aye

The Board went into Executive Session at 9:58 p.m.

OPEN

SESSION

Frank Kellert Wayne Dempsey

MOTION: SECOND:

R. #293 RECOSIVENE IN OPEN SESSION 10:51 P.M.

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr.

Kellert, Yeargain,

MOTION CARRIED 4-0.

aye aye

Mr. Dempsey, Mrs. Silver,

aye aye

The Board returned to Open Session at 10:51 p.m.

MRS. SILVER ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; AND (B) NEGOTIATIONS WITH EMPLOYEE GROUPS.

513.

MINUTES OF THE REGULAR MEETING OF JUNE 12, 1995

M-26

R. #294 ADJOORNMEMT 10:58 P.M.

ADJOURNMENT There being no further business, the meeting adjourned at 10:58 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Tom Yeargain. On roll call, the votes were as follows: Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mrs. Silver, aye. All aye.

THEREUPON THE MEETING WAS JkDJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office .the Clerk.)

inute Clerk

(inytes

approved by the ______ , 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education . .

this

day

)

Witness my hand and seal of this School District this 1995.

/d ~

Clerk, Oklahoma City Board of Education

(SEAL)

day

514.

MINUTES OF THE SPECIAL MEETING OF JUNE 16, 1995

K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (CONFERENCE) ADMINISTRATION BUILDING, 900 NORTH KLEIN, FRIDAY, JUNE 16, 1995, AT 1:00 P.M.

PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Wayne Dempsey, District 4 Tom Yeargain, District 7

President Vice President Member Member

ABSENT:

Frank Kellert, District 2 Thelma R. Parks, District 5 Michael Carter, District 6

Member Member Member

OTHERS PRESENT: De-- Vern Moore, Acting Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Central Office staff members; and other interested persons. CALL

T O

ORDER

Mr. Ron Bogle called the meeting to order. Mrs. Terri Silver gave the invocation and led the pledge of allegiance.

ROLL

CALL

At the time of present.

SPECIAL

MOTION: SECOND:

the Roll

Call,

four

(4)

members

the Board were

ROLL CALL

BUSINESS Terri Silver Wayne Dempsey

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A AND B AS LISTED. ROLL CALL

CALL TO ORDER

Mrs. Silver, Mr. Yeargain,

aye aye

Mr. Mr.

Dempsey, Bogle,

R. #295 APPROVAL OF PURCHASING AND GENERAL BUSINESS

aye aye

MOTION CARRIED 4-0.

PURCHASING AND GENERAL BUSINESS ITEMS A & B RELATE TO BOND ISSUE PROJECTS A.

Automatic Temperature Control Valves at Various Schools: of Oklahoma

Powers

Approval for the expenditure of funds for automatic temperature control valves at various schools (11) from Powers of Oklahoma who submitted the low bid package (4 received). This expenditure, in the total amount of $170,255, is to be charged to Bond Fund account 531-1-5-4700-450-000-0000-000-OPU. B.

Heating and Air:

For Use at Moon Middle School

Approval to purchase heating and air project for use at Moon Middle School from the following companies who submitted the low quotations (8 mailed - 5 returned): Federal Corporation Boone & Boone Sales Company, Inc. TOTAL

These purchases Accounts:

are

to be charged to the

531-105-4700-450-740-0000-000-520 531-105-4700-610-000-0000-000-520 TOTAL

$ 11,103.12 18,258.82 $ 29,361.94 following Bond Fund

$ 14,673.80 14,688.14 $ 29,361.94

Autcanatic Temp. Valves for Various Schools (Powers of Okla.

Heating & Air Purchase: Moon Middle School

515.

MINUTES OF THE SPECIAL MEETING OF JUNE 16, 1995

H-2 STATEMENT(S) OF CERTIFICATION

TO;

BOARD OF EDUCATION

I hefeby certify to the best of w.y knowledge that the recoininehdation for ei^penditura of Bond funds for temperature control valves at various school.3...f H) Oklahoma in the Board of Education Meeting agenda of is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Mr. Charles Allen

(Date)

/r-

I hereby certify to tl^e best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of heating and air project for use at Moon Middle-School in the Board of Education Meeting agenda of June IS, 1993. is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election,

Dr.

(Date)

Isch"

516.

MINUTES OF THE SPECIlkL MEETING OF JUNE 16, 1995

H-3 ADJOURNMENT R. #296

There being no further business, the meeting adjourned at 1:04 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Tom Yeargain. On roll call, the votes were as follows: Mrs. Silver, aye; Mr. Dempsey, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Pm ////) ( Pres dent

l^linute Clerk

tes

approved by the _______ , 1995.

Board

Education

this

day

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness my hand and seal of this School District this / 1995.

Clerk, Oklahoma City Board of Education

(SEJkL)

day

ADJOURNMENT 1:04 P.M.

517.

MINUTES OF THE SPECIAL MEETING OF JUNE 20, 1995

M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM () ADMINISTRATION BUILDING, 900 NORTH KLEIN, WEDNESDAY, JUNE 20, 1995, AT

4:30 P.M. PRESENT!

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ; Tom Yeargain, District 7

President Member Vice President Member Member Member

ABSENT:

Michael Carter, District 6

Member

OTHERS PRESENT: Dr. Vern Moore, Acting Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. C A L L

T O

ORDER

CALL TO CKDER

Mr. Ron Bogle called the meeting to order. Mrs. Terri Silver gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present. SPECIAL

BUSINESS

Mr. Ron Bogle said that because of other commitments by Board members a motion would be brought forward to discuss the issue of the day care centers. After the discussion the Board could ask for a modification or postponement of the agenda item until the Board Meeting of July 10. He said with no objections from the Board they would observe a timed agenda to adjourn at approximately 5:15 p.m.

ORIGINAL MOTION Frank Kellert Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 1 (A) FOR DISCUSSION PURPOSES. 1.

Reconsideration To Discontinue All District Day Care Programs Reconsideration of the following motion, as approved at the Board of Education meeting on June 12, 1995. (Reconsideration in accordance with Board Policy B-24: BOARD MEETING PROCEDURE.) NOTE:

Item (a) can either be

Discussed and reapproved as is; Amended; Postponed until a later meeting pending additional study by staff; 4) Left as previously approved with no further action taken

1) 2) 3)

Reconsideration of Day Care Program

518.

MINUTES OF THE SPECIAL MEETING OF JUNE 20, 1995

SPECIAL BUSINESS (Continued) Reconsideration of Day Care Program

Recommend approval to discontinue all district day care programs for the 1995-96 school year and authorization to notify affected parents of this action. Further recommend that the district allow those school aged children now attending a school on a day care transfer to continue at that school through completion of the 5th grade.

DISCUSSION Dr. Vern Moore, Acting Superintendent, said as a result of the action and various discussions it is very important for staff to get direction regarding the motion. He said staff is now operating under the previous Board decision, but have not started the notification process to parents or school based personnel.

Mr. Frank Kellert said a meeting was held Thursday at West Nichols Hills Elementary School with representatives from various district day care centers. He said he has provided a copy of the audio tape of that meeting to all Board members and appropriate administrators. He said he is hopeful that the purpose of today's meeting is to give staff an opportunity to verify the facts and information under which the Board made its previous decision. After the meeting Thursday, serious questions were raised regarding the accuracy of the information the Board was working from. Consequently, he felt a bad decision might hhye been made based on inaccurate information. Mr. Kellert said it is not his intention to render a decision today. He said his intent after the discussion today is to offer a motion to postpone until the Board meeting of June 26. Citizens were told at Thursday's meeting they would have an opportunity to speak to the issue at that time. Mrs. Thelma R. Parks asked who organized Thursday's meeting and other centers were notified.

Mr. Kellert said the meeting was lead by a West Nichols Hills day care patron. He said there were approximately 100 to 1.50 people in attendance. The identified centers were Eugene Field, Edwards, Garden Oaks, Gatewood, Southern Hills, Spencer, and West Nichols Hills. Mrs. Parks said she hears from patrons in the district who say they were not notified of the meeting. She said if representation was there, phe is pleased.

Mr. Ron Bogle said he felt it would be helpful if the Board could give staff very specific questions which would give them clear direction fpr action between this meeting and the Board meeting on June 26, 1995.

Mr. Kellert said specific areas that came up during the meeting at West Nichols Hills dealt with the specific need for portable buildings to accommodate the K through 12 increase that the district is anticipating; where those buildings may be; and the actual specific use on a. site-bysite basis. He said a question was raised at the West Nichols Hills site that some of the assumptions that were being made about portable buildings at West Nichols Hills could not be verified and may â&#x20AC;&#x2122; be inaccurate. A discussion came out of the meeting having to do with options to day care; an extension of the half day pre-K program for three and four year olds and whether that program could be extended to a full day program; and at the end of the pre-K program if an after school latchkey program could be implemented. None of these ideas wouild necessitate the code requirements for day care. Mr. Kellert said he had previously requested an analysis of increasing the fees, which the parents seemed willing to incur in order to keep the prpgrams. He said that should be explored rather than assuming nothing could be done in that area. Mrs. Parks noted that at the last Board meeting, she asked staff to explore options. She said space and buildings were very much needed and perhaps the district did not have them. Realizing there may be some schools that might have space for the day care center program, she asked if staff has had an opportunity to explore that particular option and if so, what about the Spencer area? She said according to the count received by the Board there are 47 students in the Spencer area needing this service. She asked if there were facilities in that particuiat area for these students. , i

519.

MINUTES OF THE SPECIAL MEETING OF JUNE 20, 1995 M-3

SPECIAL BUSINESS (Continued)

Dr. Moore said staff has begun to look at some of the facilities in relation to the space issue as a result of the discussion that took place after the last Board meeting. He said a report is not ready to at this time as it relates specifically to Spencer. The information that staff has provided is a reaction to the number of available portable buildings. Dr. Moore said that information could be provided to the Board again on June 26. Mr. Tom Yeargain said he went to West Nichols Hills yesterday and was impressed by the way the day care program is housed and operated. He said the mandates in House Bill 1017 regarding class size had the district boxed in. Mr. Yeargain said District 7 schools are filled beyond capacity with regular students outside the day care program and the only place where there might be available space would be at the high schools. He said he was not recommending putting day care programs in high schools, but U. S. Grant High School has a day care center that is used for instructional purposes. He asked if there were portable buildings available, and if the district could afford to move the portables to other sites? He said he did not want to see maintenance funds cut. The Board made a decision to defer maintenance over the last five years and all of the schools he has visited are in bad condition and have poor appearances. He said the proposed budget for materials and supplies is showing approximately $500,000 and that should be doubled. Mr. Yeargain said Dr. George Kimball, Director, Planning, Research, and Information Services, is to bring the Board information regarding class size requirements which may be better than moving portable buildings. Mr. Wayne Dempsey said it is frustrating after hearing information at the last meeting on June 12, that made a strong and solid case for closing the district day care centers. He said the decision was not a popular decision nor one that any Board member wanted to do. He was personally impacted by that decision because his five year old attends the day care center at Eugene Field. He said it would be nice if all the Board had to worry about were their own children and what happens in their own geographic areas. Mr. Dempsey said he does not now know if the day care issue is about class room space, money and day care, or the impact on the budget. He said he would like for somebody to explain what the issue really is. When the Board started their discussion at the last Board meeting, the Board thought that the issue was one of $150,000 due to code requirements. He said upon reading Mr. Nick Kelly's memorandum a little closer, the Board also found there was a deficit of approximately $100,000 per year in the day care program. He said by the time the Board finished asking questions, they also realized there was a question of $550,000 to $600,000 for portable buildings that needed to be moved to other sites. He said that gives the Board concern because they are not going to bankrupt the district to maintain any particular program. Mr. Dempsey said he would like to know what the issue is, but wanted to remind the Board that last November, and every November that he has been on the Board, he requested that staff begin to bring the Board budget information for the upcoming fiscal year. He said that has always been ignored and management by crisis is played in June and again this year the Board received the budget at the last possible minute. Mr. Dempsey said there were problems with information from staff and some of the things the Board were told in open session Monday night may not be quite right. He said he knows everybody is trying to do everything they can to make these programs work. The Board shares some of the burden when the Board does not make staff as accountable as they ought to be. Mr. Dempsey said what he wanted to know is the status in terms of overcrowding in K through 12; where we are overcrowded; how specifically the elimination of day care class rooms is going to relieve that overcrowding; how many parents, in particularly AFDC people, are going to be impacted by the Board's decision; and how many children are going to be impacted in terms of overcrowded class rooms if the Board does nothing. He said he does not want to hear that the district should do day care this year, because of the great public concern, and then have staff come back next year recommending the closure of the day care centers. Mr. Dempsey said he would like to know where the district plans to be in a couple of years. If it is possible to take a look at this and give the Board some real information and options. If the day care centers are closed what are

Reconsideration of Day Care Program

f .d 520.

MINUTES OF THE SPECIAL MEETING OF JUNE 20, 1995

M-4 SPECIAL BUSINESS (Continued)

Reconsideration of Day Care Program

the options, if some day care centers are closed while leaving some centers open, what happens. He said maybe this is toomuchto ask-ina short period of time. Perhaps staff should have brought the day care issue to the Board in February, and there would have been time to answer the questions. Mr. Dempsey said he would like the answers to take into account demographic information. He said he is uncomfortable in talking about portable buildings when musical chairs were played two years ago with portables at a cost of several million dollars. He asked if that planning was for one year only, or if there were some comprehensive plan made that carries the district into the future? He would like a comprehensive plan with options that in Dr. Moore's best professional opinion, make sense for the future growth and development of the district in taking care of the Board's primary mission, which is K through 12. There are about 700 children according to Mrs. Parks at Moon Middle School. Some of the space problems were remedied because some of the neighborhood children were put back in that school. Yet there are portables sitting at Taft Middle School while students are still being bused from 23rd Street and Martin Luther King Boulevard to Taft Middle School. He asked for a comprehensive plan, for once, that addresses what is being done, where the district ought to be, and where the portable buildings should be. Mr. Bogle said maybe the Board should discuss whether or not that information should be brought back under the new superintendent. Hp said Mr. Dempsey was asking questions that migt^t go beyond th^ scope.of the acting superintendent. , ...jswar

Mr. Dempsey said he did not want to kill the program and then tui;n around and have someone say that action was not necessary, nor doesâ&#x20AC;˘ want to leave the program intact and have someone say the Board madeja mistake. /i;. jl ..; Mr. Yeargain asked if there were future plans for redistricting the middle schools?

Dr. Moore said at recommendations.

this

time

there were

not plans , .

bring

fprt^ lUtifc

Mr. Yeargain said redistricting had been discussed last year for actipn this year, but then the magnet programs were implemented. He said thp district needs to return to neighborhood schools and when that happens we will be moving portables across the city.. He said the day pare center issue should be culminated. Portables will not solve the problem. He had been told by Dr. Jack Isch that it costs $8,000 to $10,000 to move each portable. He said they were already talking abput a $100,000 cost for the day care program. Although the program is wort^h the expense, they need to find a way to fund it. He said the buildings will also need to be brought up to code. Mr. Yeargain asked Dr. Isch what it would cost per building to bring the facilities up to fire code, for day care.

Dr. Isch said the estimate that was given to staff was $85,000 for iâ&#x20AC;&#x2122;the seven schools.

Mr. Yeargain said he feels the programs are worth the money, but he is not going to sacrifice the maintenance of the buildings. He said day care is needed and the preschool is one of the best things the district has done. He said he feels staff can come up with a solution for a compromise. Mrs. Parks said this is not a time to start pointing fingers and blaming people for what has not been done and what should have been done. She said she supported the day care centers because of the plea from parents to continue with the day care centers in their respective neighborhoods. The Board said at that time, day care was needed in the schools and that was done. She said when staff explored and developed qptions they do not take into consideration parental input. When the Board makes these kinds of decisions that do not have parental input, it is a disservice to the parents who depend upon a safe place for their children while they are at work. She said she realizes that money is always a problem, but for some reason the district always comes through with what thqy need to do. She said as the district plans and prepares, parents should be allowed to have input into what will happen to their children and the day care centers. i,

521.

MINUTES OF THE SPECIAL MEETING OF JUNE 20, 1995

H-5 SPECIAL BUSINESS (Continued)

Mrs. Terri Silver said she had specific questions after listening to the tape of the meeting at West Nichols Hills on Thursday. Regarding the issue of equity if one center is kept open, what does that do to all the centers, and how does the Board picks which centers would remain open and which would close? She said since the centers are distributed across the city she sees that as being a great concern for the district. Also, on the tape of the meeting, several families mentioned that they lived outside the Oklahoma City school district. She asked how many of those children are transfers into the district's day care facilities from Edmond, Guthrie, Luther, and possibly Bethany. She asked how many families were assisted by DHS in paying for day care services. The comments at the meeting indicated that only five families had assistance, yet information shows four full sites as being DHS funded. She said if the price structure for those four sites could be raised? Was the price set by the federal government and the district does not have a choice? Mrs. Silver said she may have misunderstood from Dr. Betty G. Mason that some of the federal sites were on a grant program and at least two of them would not be renewed by the federal government. The date for renewal of those grants had already passed. She asked if the district had missed that date, if the federal money would still be available for next year or if something could still be applied for? She said she agreed with her colleagues that the year-to-year budget is very difficult to deal with and is compounded by a state legislature that only allows school districts to do things on a year-to-year basis; contracts can only be made for a year; the district only knows what the state will fund for a year at a time. She said maybe it is at another level that work should be implemented and concerned patrons should be working so the district might have more flexibility in planning for the students. She said the issue may be larger than just the day care programs.

Mr. Bogle said he received a lot of telephone calls from parents, and initially it appeared to be principally a West Nichols Hills issue. He was invited to attend the meeting and decided to go as support for^ Mr. Kellert. He said at the conclusion of Mr. Kellert's comments he was invited to make comments. He told the attendees that the district may end up with a solution that is not going to be a happy one for the parents who are involved in the day care program because we are living in an environment where public institutions are being asked to do so much with less resources. He said Mr. Dempsey suggested in his comments that we live in a environment where citizens are asking to contribute less to public institutions and have lower your taxes. Lower support forces those who are in governing positions to have to decide what programs to cut. Ultimately, the Board will be asked to make decisions between different programs. It may be that the Board upholds the decision of the last meeting. While that would be unfortunate for some effected families, the decision would be made on the basis of the greater good for the entire program. He said he was not suggesting that would be the outcome, but he is reminding the Board to keep the greater needs of the district in mind as decisions are made. The Board may simply have to make a tough decision on the day care issue. There have been a lot of questions asked today and also asked Thursday night at West Nichols Hills. He appreciated being able to observe the meeting. Parents of children in the system have the luxury of only worrying about their own child. There may be some basis to argue that West Nichols Hills is a self-supporting program, therefore justifying leaving that program open. The Board has to make a convincing argument that we are concerned about the entire district and the entire day care program appears to be losing money. Property tax in Quail Creek or Nichols Hills is greater than property tax in Capitol Hill, but all of the money goes into one budget and the whole program is run from that pool of money. It is also that way with the day care centers. The district takes all of the resources and administers the entire program. He said Mrs. Silver's comment regarding equity is one that should remain in the center of the Board's consideration. We have to develop a solution that is equitable for the wealthiest neighborhood as well as the poorest neighborhood.

Reconsideration of Day CareProgram

522.

MINUTES OF THE SPECIJkL MEETING OF JUNE 20, 1995

M-6 SPECIAL BUSINESS (Continued) Reconsideration of Day Care Program

Mr. Bogle said another question was raised during the meeting at West Nichols Hills. The parents wanted to know why they were not* called â&#x20AC;&#x153;ifthe district was having trouble with the legislature. The parents said they would call their representatives. He asked if a way could be found to utilize our parents to bring pressure on those who affect the district's budget. He said the legislature controls the vast majority of the dollars that the district spends. He feels great armies of folks could be marshalled to make phone calls and write letters, when the governor is threatening to veto an issue or when the legislature is threatening to cut off additional funding because we are a growing district. The day care question is perhaps the first of many difficult questions the Board will deal with in the future, if they do not find a more effective way to deal with the elected representatives at the state level. Mr. Bogle said he hopes a way could be found to involve the parents. Another sense Mr. Bogle had at the West Nichols Hills meeting was a sort of adversarial tone to the meeting. He felt that was unfortunate because if the district could work together with the parents when faced with such challenges, maybe creative solutions could be found that either the parents or the Board would not necessarily be able to find on their own. He said to Dr. Moore that a lot of what is being said is not realistic to deal with on a four or five day timeframe. He asked about the possibilities of partnering with other agencies in the community. He said Mr. Kellert is on the YMCA Board and there has been some conversation with that group as well as with DHS. He asked if there were other agencies that might be able to work with the district to help with the problem? He said when the Board meets,to discuss this issue, he would like clarification on preschool versus day care versus before and after school; what is being cut and what is not. He said there was one parent at the meeting who insisted that the before and after school programs were being cut. He said it would be of help to clarify exactly what the recommendations really are.

Mrs. Silver asked for a comparative print out on an over head, projecIzLor that would outline the different programs.

Mr. Bogle said the day care question raises other questions. Mr. Dempsey's comments raised broader questions. In fact, all Board members have raised broader questions. He said the Board is put in a position where they do not have the luxury of doing whatever they want to do, because they do not have the resources for that. Nor is any one Board member suggesting they don't want day care because they ,don't thinkj is good. All Board members would like to continue the day care program. It provides an important service. But, when the Board is having to make decisions between one bad option or another bad option, it is not a good situation. The Board may be putting themselves into a position where they have to make important decisions in time frames that are too short. Certainly, the business of the Board is the business of the budget, which is probably the most important thing the Board does. Mr. Bogle said the questions about the process of the budget which extends far beyond the scope of Dr. Moore's administration, are good and valid questions. He asked how we have a process that gives the Board a chance to evaluate programs and get community input. He said that raises a question for the next superintendent. Even with the question at hand, Mr. Bogle asked if it is unrealistic for the issue to be brought back in four days if it reaches beyond the scope of a,n acting superintendent. He said Board members are asking questions about long term thinking, vision, direction for everything from neighborhood schools to portable buildings. Mr. Bogle raised the question with this caveat, the reason that staff brought the day care issue to the Board early was to notify parents that the system would be dropping its day care program. That issue is now on the table. He asked if it would be better if the Board waited beyond the June 26 meeting, leave the question open until midJuly to allow adequate time for parental involvement, creative work with other agencies in the community, and time for the new superintendent to grapple with the idea. He said he was offering an alternative thought in terms of the time frame; can this be left on the table longer than June 26 and brought back in three or four weeks?

523.

MINUTES OF THE SPECIAL MEETING OF JUNE 20, 1995

M-7 SPECIAL BUSINESS (Continued) Mr. Kellert said the only concern he has is the notification. Even as it stands now, it would not be enough time. With regard to outside agencies and other sites, Mr. Kellert said he would like a thorough investigation. One of the things that makes this program work is because it is at a school site. Children do not have to be transported; parents know where their children are from the time they drop them off until they pick them up. That is a critical factor in the success of the program. He said his sense after listening and talking individually with a lot of people is that whatever the district can do at the school site is clearly preferable to any partnering regardless of how well intentioned or good the organization may be that is trying to work with the district. Until the district fully explores the option at the sites, he is not willing to jump too quickly to alternatives. Finally, he said if we do have the three and four year old program extended as an option, if they explore that to be a full day program with after school care until approximately 6:00 p.m., the district would not be a day care at that point. However, the Board should keep in mind that day care requirements are a twelve month issue with parents. It may require the program to extended into a summer enrichment program with a latchkey program at the end. Mr. Kellert said he did not want to get to a point and not think all the way through the issue and get to the end of May and all of a sudden put parents in a summer bind. He said there should be some strategic thinking that goes on to say that sites could also support a summer instructional program on a fee basis, to really take a look at the whole day care problem twelve months a year. To clear up any misunderstanding, Mr. Dempsey said he was not saying or advocating that anything should be done about Taft or Moon Middle Schools, he was only illustrating that the district should not do things in a vacuum and should look at the entire system of where they are and where they want to do something. Mr. Dempsey said as much time should be taken as possible to study the issue, but he does not want to get caught in a "gotcha." He does not want staff saying in July or August we are really in trouble at ten schools because the Board did not do something about day care or they do not have budget money to hire 20 class size assistants. He said if that is the case staff should tell the Board they must make a decisions and here are the reasons why. Mr. Dempsey requested that staff take time to survey private and corporate day care centers in the Oklahoma City area for fee structures; prepare hard data on how much the district would have to raise day care fees in order to meet the financial obligations of the program, based on the number of children that are projected to be enrolled in day care; the comparison between what is paid in the community and what the district would have to charge to make the program work; survey the Council of Great City School for four or five urban school districts, the same size as 1-89, on how they have grappled with the problem of day care and their solutions. Mr. Dempsey said it would be helpful to know what other people are doing, and the Council of Great City Schools should be a resource for finding creative ways of looking at this kind of problem. Mrs. Silver said her concern over the postponement of the issue is it is her understanding that August 11 is the absolute date that the Fire Marshall will begin inspections and closing day care centers. She said if the issue is postponed until the third week in July and a decision is made to close the centers, there would only be a two or three week window for parents. Mrs. Silver said that would be leaving parents more desperate and with high hopes that the centers might remain open. She said she wanted the parents in attendance today to realize the August 11 date is absolute. Postponing discussion does not postpone the Fire Marshall's requirements.

Mr. Bogle said there were issues put on the table during today's discussion that have broader implications and are more far reaching. With permission of those Board members that talked about the broader issues, maybe staff should be brought a more focused set of questions that deal more directly with the issue germane to this discussion. He said the Board may have to make a decision in a little bit of a vacuum.

Reconsideration of Day Care Program

r 524.

MINUTES OF THE SPECIAL MEETING OF JUNE 20, 1995

M-8 SPECIAL BUSINESS (Continued) Reconsideration of EJay Care Program

Mr. Dempsey said that is why he requested a survey on cost and on what other districts have done or experienced. — ------

Dr. Moore said the remaining issue is the Board meeting on June 26 and with what he has heard, staff can proceed based upon that direction, make the contacts, and report to the Board what they have. Mr. Bogle said notification to parents should be postponed until the Board takes action. Mrs. Parks asked if any of the day care centers listed were selfsupporting? She said everyone is saying West Nichols Hills is, but is that absolutely known. She said some centers have large numbers of students, and asked if those were self-sustainj^ng? She said the reason she previously mentioned the Spencer area is because it is outside of Oklahoma City and that area is treated a little differently because of its location. She said her information shows 42 children in the Spencer day care center and she wonders if that center is self-supporting? If the center is not self-supporting, Mrs. Parks said that needs to be known. She requested that staff determine if any of the day care centers are self-supporting?

SUBSTITUTE MOTION .. c ■ r:.■it

Frank Kellert Wayne Dempsey

MOTION: SECOND:

an;..; on.:

. 'I i

MOVE TO POSTPONE THE DAY CARE ISSUE UNTIL THE BOARD MEETING ON JULY 10, 1995. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Bogle,

-aye ;aye -aye

nee:: 13

Following the substitute motion, Mr. Teargain asked if staff would have appropriate time to answer the questions and requests the Board has brought forth?

Dr. Moore said depending upon what the Board wanted, some of the information could be provided by June 26. He said staff would obviously much rather do a more complete report to the Board for the Board meeting of July 10. Mr. Yeargain said he would like to see staff come up with something so that the Board is not in the same position as they are now. He said, ;^f that would take a few more weeks, the Board would be better off waiting. Mr. Kellert said there is only a limited amount of day care in his district of the city. If the focus is to come up with alternatives and solutions, and he knows no one is promising anything, but we should be moving in that direction and if it is going to take a little more time, it will not materially change the parent's ability to find day care.

Mr. Bogle requested a day care program status report under the Superintendent's Report during the Board Meeting of June 26, 1995. Mrs. Parks asked what will be done when the Board comes back on JulyIQ to revisit this issue? Will the Board make decisions to do something about day care centers or will they just review the data that will be collected? Mrs. Parks said it appears at this point, the day care center is a done deal. Consequently, to come back to rehash what has already been done today does not make a lot of sense.

525.

MINUTES OF THE SPECIAL MEETING OF JUNE 20, 1995

N-9 SPECIAL BUSINESS (Continued)

For clarification, Mr. Bogle said the superintendent has been asked to bring a status report to the Board meeting on June 26, on some of the preliminary responses to some of the issues the Board has discussed today; staff may have had time to discuss some options the Board presented today; on July 10, 1995 the day care program issue will be brought back to the agenda for action by the Board. Depending upon the work and research, the Board may be brought new information that would either support the original decision, which would be confirmed with a negative vote, or cause the Board to chose to overturn its original decision. ADJOURNMENT There being no further business, the meeting adjourned at 5:20 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Preside t

Minute Clerk

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the 1995.

Board

Education

this

day

)

Witness my hand and seal of this School District this , 1995.

Clerk, Oklahoma City Board of Education

(SEAL)

day

R. #298 ADJOURNMENT 5*20 P.M.

IILj

526;

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JUNE 26,

1995, AT 7:00 P.M.

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

PRESENT:

President Member Vice President Member Member Member Member

ABSENT;

OTHERS PRESENT: Dr. Vern Moore, Acting Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

T O

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. Mrs. Terri Silver gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present, Mr. Michael Carter arrived for the meeting at 7:06 p.m. INTRODUCTION

O F

VISITORS

(NONE) BOARD

M E M B E R S'

BUSINESS/COMMENTS

BOARD MEMBERSâ&#x20AC;&#x2122; COMMENTS

COMMENTS

Mrs. Thelma R. Parks said it was brought to her attention last week that the sign-in sheets for Citizens' Comments were removed prior to the start of the meeting at 7:00 p.m. She requested that personnel be careful to keep the sheets available until exactly 7:00 p.m. CITIZENS

COMMENTS

CITIZENS' COMMENTS

Linda Morgan, Parent, West Nichols Hills, talked continuing the West Nichols Hills Day Care program.

Dari DeVault, Parent, West Nichols Hills, also expressed his support of the West Nichols Hills Day Care and the other day care centers of the district.

Dr. Claudia Rossavik, Parent, West Nichols Hills, spoke in favor of continuing the West Nichols Hills Day Care Center. She reiterated her request for additional information about factors surrounding the recommendation to close the day care centers.

favor

527.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-2 CITIZENS' COMMENTS (Continued) CITIZENSâ&#x20AC;&#x2122; COMMENTS

Stacey Miller, staff at Eugene Field Day Care Center, talked about the need to keep day care centers open. â&#x20AC;&#x201D; -----

Loree Schrank, patron, talked about the need to leave the day care centers as they are. She also recoitimended that they be operated to run in a break even manner financially.

Wanda Libby, staff of Eugene Field Day Care Center, talked about her concern to keep the day care centers open and offered parental help in finding solutions.

Gayenella Crha, parent, Ridgeview Elementary School, talked about the positive aspects of the day care program at Ridgeview. She supported keeping the program open and increasing the fees.

Myrna Chaney, teacher/patron of Eugene Field Elementary School, spoke in support of the day care centers and the quality of the program.

Mr. Ron Bogle said because of the response of the community regarding the Board's previous action to close the day care program, a Special Meeting of the Board was held on June 20, 1995, where the Board expressed concerns. The Board is in process of reevaluating the decision and that will be brought back during the Board Meeting of July 10, 1995, for possible reconsideration. fiBGarjEPORT

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, said the U. S. Supreme Court ruling allowing random drug testing of student athletics would not affect our district, since we do not have a drug testing policy.

UPDATE REPOIT ON DAY CARE STUDY

SUPERINTENDENT

REPORT

UPDATE ON DAY CARE CENTER STUDY

Dr. Vern Moore, Acting Superintendent, said during the Special Board of Education Meeting on June 20, several items were mentioned to staff by Board members requesting additional information. He said as a result of that meeting, a list of twenty questions had been compiled by staff with a listing of the staff member responsible for each question. Dr. Moore said staff had requested that he insure from Board members that the listing of questions are complete. Mrs. Thelma R. Parks said she had raised the question "Are the day care centers self-supporting? If a center is self-supporting, why close that center?" that is not on the list. She said she was sure the omission was an oversight and requested that the question be added to the list. Regarding Question 3, "How much should day care fees be increased in order to make them self-supporting? To cover required renovation?" Mr. Frank Kellert said there might be a presumption that the day care centers are not self-supporting, although he thinks Mrs. Parks point is well taken. The Board would like to see an accounting of individual centers. During the parents meeting at West Nichols Hills Day Care, there was a discussion regarding classroom space. Question 18 deals with buying portables that are needed using a five to seven year lease/purchase to try and soften the blow to the budget. He said that is the type of thinking the Board should be involved in. On the night the Board voted to close the day care programs, the issue of space was introduced very late into that discussion.

Mr. Tom Yeargain asked about the difference in pay for the DHS sites and if those fees could be increased? Dr. Guy Sconzo, Assistant Superintendent, Educational Services, said that question is being investigated with DHS. He said the district fee is $55.00 per week. If the Board would chose to raise that fee, the issue would be, what impact, if any, would that have on DHS grant sites? He said he would be meeting with DHS officials this week.

528.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-3 SUPERINTENDENT'S REPORT (Continued) Mr. Yeargain asked if consolidated?

students could be accommodated if sites were

Dr. Moore said Question 4, "Do other schools in close proximity have space available to accommodate a day care program?" deals with that issue and some decisions should be made as to the kinds of programs that would be most accommodating. Mr. Yeargain asked if students?

accommodations were

sufficient to handle the

Dr. Moore said once the research is acquired and developed, staff will be able to answer Mr. Yeargain's question more thoroughly. Mr. Yeargain asked if it would be better for the district to drop the DHS program? Could part of the sites be kept open while dropping some sites out of the DHS program?

Dr. Moore said as staff continues to collect data, that question should be answered. Mrs. Parks said that she had requested that staff research the sites that were self-supporting and those that were not. She asked if staff has had an opportunity to complete the assignment.

Dr. Moore said as much information as possible had been gathered for tonight's status report. He said the information is not complete enough to make a report to the Board at this time. Mrs. Parks said there was a school that had a large number of students, and might have impacted the budget for the day care centers. She said she needed the information and was sure she would receive that information as the analysis continues. Mrs. Parks said she voted to retain the day care centers and is very proud of her vote because of the impact on the parents by waiting until the last minute for notification that the centers would be closing. She said the district should find some way to accommodate the parents and give them an opportunity for input with what happens to their children.

Mr. Ron Bogle said that while Mrs. Parks had requested a school-byschool break down of the cost and analysis of whether sites are making or losing money, he also wanted the overall impact on the budget. He said the information presented previously may not have been completely accurate and he wanted to be sure that question was included. Mr. Bogle asked Dr. Moore if he was wanting response from the Board on Item 16, "Involve parents."

Dr. Moore said in response to Mr. Bogle's first question, a more precise question can be added to help get at the exact cost for the operation of the programs. Regarding Item 16, Dr. Moore said staff was concerned about how to get to that point and was asking for clarification from the Board. Mrs. Parks said one Board member had suggested that a survey be sent to the parents. She said she did not know if the survey had been sent, but the survey could be so structured to be returned immediately to see whether or not parents would be willing to pay an additional cost or what they like to see happen with the day care centers. She said she did not know if time would allow the survey to be distributed, returned, and analyzed. Mr. Kellert said during the discussion at the Regular Meeting of June 12, 1995, when the Board voted on the day care issue, three things seemed to get thrown together 1) the issue of classroom space for K through 12 grades; 2) impact on the budget regarding revenues being generated by the day care centers; and 3) the classroom needs. He said all three items are worth being looked at for separate solutions and there should be options for each area. He said he was surprised to hear the day care centers had not incurred a fee increase in four years. He said finding options for the three areas may reveal the whole solution of the day care centers. He said he would not like for the Board to receive information in a form not so brief as to automatically lump the solutions. He said in looking at the three areas separately and coming up with possible solutions, the responsibility is broken out and the Board may be able to help put the pieces back together.

UPDATE REPOiT CN DAY CARE STUDY

529.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-4 SUPERINTENDENT'S REPORT (Continued) UPDATE REPORT ON DAY CAE<E STUDY

Mr. Yeargain asked about the information from House Bill 1017 regarding classroom size exemptions. Dr. Moore said staff has held discussions relative to the exemption information. Staff has received some information that will help generate a response to the Board. Staff had planned to make that response a part of the overall report. Dr. Moore said although Dr. Sconzo's name is listed as the responsible person, it will be more of a staff report.

Mr. Yeargain said the patrons needed to realize that the vote at the June 12 meeting regarding day care centers was 3 aye, 2 no. He said there was not a Board meitÂą>er who was happy to do any of this and he voted "no" because he felt more time was needed. He said the Board members that did vote to close the day care centers were only trying to deal with a budgetary issue. As was referenced by a patron during the Citizens' Comments, the Board should be financially accountable. He said the Board was accountable and trying to do their best. Regarding Item 16, "Involve Parents," Mr. Bogle said one suggestion would be to invite parents to call. He said as a follow-up to Mrs. Parks comment, if the Board is able to come up with creative alternatives, the Board might want to share those alternatives with the parents, before the Board reconsiders the issue. He said there may be a solution that looks good on paper, but parents could offer feedback that would suggest the solution would not be a good alternative. He said parental feedback does need to be built into the loop.

Mr. Wayne Dempsey asked if Dr. Moore felt staff would be adequately prepared to report the findings by the Board meeting of July 10? Dr. Moore said staff felt they would be prepared by July 10. The question staff was concerned about was the parental involvement. He said he hopes the Board will allow staff to investigate other ways of involvement. He said there were other suggestions that may help gain additional insights in a more expeditious manner.

Mr. Dempsey said he would like to see something very generic, but at the same time in writing, that provides some indication by position, for the kinds of staff placements if the day care program is not reopened. He asked if staff would be placed in comparable positions, other than bus driver or custodial positions. Dr. Moore said that information would be provided.

Mr. Kellert said he would like to see something in the report about what it takes in terms of participating numbers to make a day care center work. Mr. Kellert said the reason some of the centers were operating at a deficit might be that there is not enough participation or demand to warrant those sites operating at an economical capacity. He said one way in which that issue could be approached would be to establish what the threshold would be so there would not be misunderstanding at the site. The Board and patrons of the district should also know this is done with Summer School; if a class does not have the appropriate number of students. Summer School is not held. He said if you look at the West Nichols Hills Day Care Center, there are a lot of students at the school on a transfer basis. He said it is hard for him to believe that the day care centers cannot be "marketed" well enough to the community, where the facilities could be cost effective. He said part of the solution might be to be more aggressive about informing the community of the success of the day care program. Transfers into West Nichols Hills are to the extent, that if the day care center is closed, all of the portable buildings at West Nichols Hills will be available due to the decline in student population. He said there are financial impacts to the district and he wanted to make sure the Board looked at the decision from both sides.

Dr. Moore said given the directions from the Board, information will be brought back to the Board for the Board Meeting of July 10, 1995.

530/. MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-5

PERSONNEL,

PAYROLL,

AND

ENCUMBRANCES

Terri Silver Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES ITEMS 1 (A), THROUGH (F) AS PERFECTED.

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye no aye

MOTION CARRIED 6 aye, 1 no. 1.

Request approval of the following: A.

Certified Personnel

The employment, as approved by the Board, or reemployment of certified personnel as recommended by the Acting Superintendent for the 1995-96 fiscal year. Salaries for these employees shall be as follows: (1)

Prior to the approval of the Collective Bargaining Agreement by the Board and the certified employees' representative organization, certified employees shall be paid at the rate previously approved for the 1994-95 fiscal year.

(2)

After approval of the Collective Bargaining Agreement and the negotiated salary schedule for the 1995-96 fiscal year by the Board and the certified employees' representative organization, certified employees shall be paid at the rate set forth in the approved salary schedule for their positions.

Principals and Assistant Principals

The employment, as approved by the Board, or reemployment of principals and assistant principals as recommended by the Acting Superintendent for the 1995-96 fiscal year. Salaries for these employees shall be as follows: (1)

Prior to the approval of the 1995-96 salaries for principals and assistant principals, those principals and assistant principals shall be paid at the rates established by the Board for the 1994-95 fiscal year.

(2)

After approval of the 1995-96 salaries for principals and assistant principals, those principals and assistant principals shall be paid at the 1995-96 rates established by the Board.

Certified Salary Adjustments

All certified personnel salaries shall be subject to any necessary adjustments required by law to bring the total of all certified personnel contracts within the amount of valid appropriations approved for such purposes. D.

Noncertified Personnel

The employment, as approved by the Board, or reemployment of noncertified personnel, on a month-to-month basis, as recommended by the Acting Superintendent during the 1995-96 fiscal year. Salaries for these employees shall be as follows:

(1)

Prior to the approval of a Collective Bargaining Agreement by the Board and the noncertified employees' representative organization, noncertified employees shall be paid at the rate previously approved for the 1994-95 fiscal year.

R. #299 APPROVAL OF PERSCNNEL, PAYROLL, AND ENCUMBRANCES

531.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

:M-6 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) R. #299 APPROVAL OF PERSCWNEL, PAYROLL, AND ENCUtlBRANCES

(2)

After approval of the Collective Bargaining Agreement and the negotiated salary schedule for the noncertified employees' representative organization, noncertified employees shall be paid at the rate established for 1995-96.

Employees Not Represented by an Employee Organization

The employment, as approved by the Board, or reemployment of employees, who are not represented by an employee organization, as recommended by the Acting Superintendent for the 1995-96 fiscal year.

(1)

Prior to approval of the 1995-96 salaries for employees who are not represented by an employee organization, salaries shall be paid at rates established by the Board for 1994-95.

(2)

After approval of the 1995-96 salaries for employees who are not represented by an employee organization, those employees shall be paid at the 1995-96 rates established by the Board.

Retroactive Salary Adjustment â&#x20AC;&#x201D; All Employees

Following the finalization and approval of the 1995-96 Collective Bargaining agreements and/or salaries established for employees not represented by an organization or group, salaries shall be paid retroactive from July 1, 1995, or from the approved date(s) in the various agreements or memorandums of understanding. DISCUSSION

Mr. Wayne Dempsey said he understood the reemployment, but needed clarification of what is meant by "employment." He asked if that was a blanket approval to employ people who have not been employed in the district before?

Dr. Vern Moore said it was to take care of the existing allocations which may include the employment of individuals. The negotiated agreement has not been completed with teachers or support staff, etc. and approval of this item is an'indication that the district wishes to continue to pay individuals in the categories listed. Mr. Dempsey said he is questioning the word "employment." He said he thought that is what the Board accomplished when they approved the personnel employments in the agenda. Dr. Moore said the reason the word "employment" is used is to insure that the existing allocations carried into the next fiscal year can continue for the purpose of operating and managing the district.

Mr. Dempsey asked if the request was to give administration carte blanche approval to employ people who have not been employed in this district, which is something separate and distinct from the way employments are generally handled. Dr. Moore said what administration is asking is to be able to continue to employ individuals at the existing salary amounts even though negotiations have not been completed for the 1995-96 fiscal year. (

Mr. Dempsey said it is just the language that he has a problem with. Those employments still need to be brought to the Board for approval. He asked if the wording could be changed. Mr. Darrel Shepard said the language was developed many years ago and simply allows the district to continue to do business in exactly the same way as administration is operating right now. Employment can be offered to individuals at the same salaries as the current level, but must be ratified by the Board of Education. Administration is not allowed to go past the current existing salary schedule until negotiations are completed or until the Board approves new salary schedules for administrators. Mr. Shepard said the agenda items offers administration the ability to offer employment to individuals subject to the final ratification by the Board.

532.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

â&#x2013; M-7 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) Mr. Frank Kellert said it sounds like all the agenda item addresses are the recommendations from the Acting Superintendent until those recommendations come to the Board for approval. He said a recommendation to employ or reemploy is still just a recommendation until the Board takes action. Dr. Moore said that was correct, and it does not change any of the existing procedures. He said the problem with the language in the negotiated agreement is that the language says the contract remains in affect until superseded by another agreement; there is not a stop date. In order to continue to employ people at the same rate, administration is asking for Board approval to continue to do the same business that has been done in the past. Mrs. Parks said as she read Items 1 and 2 under all of the categories, it means that administration is asking the Board to approve the reemployment of principals and assistant principals at the salary rate of the 1994-95 fiscal year. After negotiations, which must be approved by the Board, the salaries of the principals and assistant principals will be adjusted to the 1995-96 rates established. She said it seems to her this is a little awkward. The Board is voting for the employment of principals and assistant principals and will continue to pay them the salaries they are receiving now. She asked if it was necessary that the Board approve the established salaries? She also asked if the Board has a list of the established salaries for 1995-96?

Dr. Moore said the salaries for 1995-96 will be a part of the negotiated agreement and the Board will approve those salary schedules.

Mrs. Parks asked why the Board was voting on something prior to the negotiations actually talking place. Dr. Moore said once the agreements are completed, the salaries in these agreements for 1995-96 will be in effect. As this fiscal year ends administration is only asking for approval to continue to operate the same way as the present fiscal year.

Mrs. Parks said the Board cannot increase salaries until negotiations are completed. She asked why the Board could not wait and approve the salaries after the completion of the negotiations. Dr. Moore said this procedure has been in place for a long time and that prior to the end of the fiscal year, administration must obtain Board approval to carry the language into the next year for operating purposes. Mrs. Parks said that just because this has always been done this way, must the Board continue in the same manner? She said the Board will vote on salary schedules for 1995-96 and will then retroactively apply the new salary schedules to the employees. She said it was awkward for the Board to approve something that they don't know what it will be, when they could just wait until the negotiations are complete.

Dr. Moore said Item 2 under each section is set up to show the Board what they are approving. Once the salary negotiations are completed for all groups operating in the school district, they will be in effect.

Mrs. Parks said that has not been done, but the statement states "199596 rates established by the Board." She said the Board has not established those negotiated rates, as negotiations have not taken place. Dr. Moore said this is just information to the Board so they will know the procedure to be followed once the salary negotiations are completed.

Mrs. Parks said she feels uncomfortable voting for something when she does not know what the schedule is. She said her vote will determine whether or not she can approve this.

Mrs. Terri Silver said her understanding is if the an operating budget prior to July 1, 1995, this necessary. Since the budget was not approved, this twelve month pay schedules to go ahead and receive budget is approved.

Board had approved step would not be allows employees on warrants until the

R. #299 APPROVAL OF PERSCNNEL, PAYROLL, AND ENCUMBRANCES

533. MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-8 PERSONNEL, PAYROLL, AND ENCUMBRJkNCES (Continued) i. #299 APPROVAL OF ^ERSaffJEL, â&#x20AC;&#x2122;AYROLL, AND 3NC0MBRANCES

Dr. Moore said that was correct.

Regarding "employment" Mrs. Silver said she thought this allowed administration to offer a job prior to Board approval. Without this, there would be no funds allocated. Mrs. Silver said if this action was not taken warrants would effectively stop as of July 1. Mrs. Parks said she did not think this was the way negotiations operated. Employees continue at the salary from the previous year, until negotiations are completed and then new salaries are established. Dr. Moore said that was correct, but administration needed Board authority to take the current salaries into the next fiscal year.

Mr. Dempsey said the thing he is most uncomfortable with is the word "employment." "Employment" needs further clarification as to the intent of that word. He said it needs to be made clear that "employment" for anyone in the district is still contingent upon final approval of the Board. Dr. Moore Board."

suggested the

language,

"employment,

approved by

the

Mr. Darrel Shepard, Board Clerk, said Dr. Moore's suggestion would amplify, as Mr. Dempsey requested, that administration would go through the same procedure as being used now; that all employments are approved by the Board. He said with Board permission, that language could be added to each of the items. Mr. Dempsey said that additional language would make him feel better regarding the item. Mrs. Parks asked the rationale for the Board not being able to continue with the salaries for 1994-95 until after negotiations? She asked why the Board could not wait until after negotiations and then make those salaries retroactive? Mrs. Parks said under Item C, there were salary adjustments during the year that the Board was not aware of. She thought those were called mid-semester adjustments, and people across the Board received salaries without the Board's knowledge.

Mr. Michael Carter called the question. Mr. Bogle said the vote would require a five vote majority, was 4 aye, 3 no the motion failed. MOTIOJ FAILED CALL THE QOESTION

The vote

CALL THE QUESTION Michael Carter Terri silver

MOTION: SECOND:

MOVE TO CALL THE QUESTION. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION FAILED 4 aye, 3 no.

aye no aye no

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye no aye

534. MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

:M-9 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

DISCUSSION CONTINUED Responding to Mrs. Parks' question. Dr. Moore said Item C made reference to the minimum salary schedule the district must adhere to. If adjustments are needed, those adjustments must be made according to state statute. Mrs. Parks asked if this referred teachers and principals?

Dr. Moore said the statement only referred to certified staff as defined in state law, which is only teachers. Mrs. Parks said there were certified salary adjustments and salary increases given in November or December that were not brought to the Board. Mrs. Parks asked how the Board is protected under Item C to keep this from happening? She said she did not know if the salary adjustments were done arbitrarily or capriciously. She said she would not like for that to happen again without the approval of the Board.

Regarding salary schedules. Dr. Moore said once the schedules are complete for the various employee groups, they are brought to the Board for final approval. The schedule for central office and building administrators is placed in the policy manual after approval by the Board. He said if an individual had been paid less than the amount listed on the salary schedule for the appropriate years of experience, then administration would be required to make an adjustment to bring that person in line with Board policy. Mrs. Parks asked if adjusted salaries should be brought to the Board? Dr. Moore said routinely those have not been brought because there is a salary schedule already in place.

to the

Board

Mrs. Parks asked if the salary is already in place and then given as an adjustment, why would that not be brought to the Board for approval?

Dr. Moore said the feeling has been that the salary schedule was already approved and it was not necessary to bring the schedule back a second time.

Mrs. Parks said not if the salary adjustments were given in November when the contract started July 1. Mrs. Parks said there are employees who knew about the situation and were very unhappy. She said until she receives further clarification, her vote will determine whether she approves the items. She said she did not like certain employees getting salary increases in November when their contract year began in July. Other employees ask how this happens and no one has an explanation other than it was done by one individual. Mr. Dempsey said with the salary adjustments under Item C being on the agenda, this is an appropriate discussion and he wanted to be supportive of what Mrs. Parks was saying. He suggested that the Board consider at some point stipulating that once salaries have been set for the year by the Board that any additional funds that have to be put in the salary categories must be approved by the Board.

MOVE APPROVAL OF PERSONNEL, THROUGH 2 (D) AS LISTED.

ROLL CALL

R. #300 APPROVAL OF PERSONNEL ITEM 2 A THEKXJGH D

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

PAYROLL,

aye aye aye aye

AND

ENCUMBRANCES

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

ITEMS

aye aye aye

(A)

535. MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995 -M-IO

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

DISCUSSION

Mrs. Thelma R. Parks said personnel terminations of 1/31/94 and 6/30/94 were listed on the Personnel Report. She asked why this was just coming to the Board for approval and if the individuals had been carried on the payroll the entire time? Dr. Vern Moore said the terminations are from high turn over areas where sometimes the individuals are held on the employment listing without sending them to the Board. He said they are not being paid during the period of time they were not working. He said administration had indicated to the supervisors to always send the information to personnel immediately. However, these apparently fell through the cracks.

Recommend approval of the following items personnel, payroll and encumbrances.

Issue 1994-95 purchase payroll for July, 1995.

orders

(2a,

encumber

2b,

the

2c,

2d)

following

AMOUNT

P.O. NO.

FUND

OCAS CODE

9520061

GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND 94 SALTkRY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND

5-11-000-5300-100

5,750,000.00

5-21-000-5300-100

2,500.00

5-31-000-5300-100

225,000.00

5-23-000-5300-100

400,000.00

5-22-000-5300-100 SALARY

250,000.00

9520062 9520063

9520064

9520065 b.

Issue 1994-95 purchase orders payroll for August, 1995.

encumber

the

following

AMOUNT

P.O. NO.

FUND

OCAS CODE

9520066

GENERAL FUND SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND

5-11-000-5300-100

5,000,000.00

5-23-000-5300-100

350,000.00

5-22-000-5300-100 SALARY

250,000.00

9520067

9520068 c.

Issue 1994-95 purchase payroll for July, 1995.

orders

encumber

the

following

AMOUNT

P.O. NO.

FUND

OCAS CODE

9620001

GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND 94 SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND SALARY

5-11-000-5300-100

4,500,000.00

5-21-000-5300-100

4,000.00

5-31-000-5300-100

200,000.00

5-23-000-5300-100

400,000.00

5-22-000-5300-100

350,000.00

9620002 9620003 9620004 9620005

Request approval of personnel, payroll, and encumbrances as listed on the following pages.

/ /

536.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995 nJ

-M-ll PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed.

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (22-9509970 through 11-9510615) written during the period 06/01/95 through 06/21/95. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE OF TNTFRNAr. AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P,O. # 9509970 TO 9510615, FROM THE ENCUMBRANCE CLERK, I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES, LIMITED TO THE ITEMS TESTED IN THE SAMPLE,' THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.

J, EDWARD ROMERO

DATE

471-01 $5.08/hr 471-01 $5.08/hr 471-01 $5.08/hr

Buchanan Custodial Worker

5-26-95 Child Nutrition Entry Kitchen Assli stant

5-22-95 Chi Id Nutrition Entry Kitchen Assjiistant

5-24-95 Child Nutrition Entry Kitchen Assji stant

Pierce, Walter

Smith, Garland

Walter, Susan

Watson, Judy

160-01 $10,302

161-01 $10,507

6-2-95 Custodial Servici Relief Custodial Jorker

Glover, Christopher

6-13-95

471-01 $5.08/hr

Child Nutrition 5-18-95 Entry Kitchen Assli stant

471-01 $5.08/hr

01-03 $23,165

SCHEDULE/STEP/LAME

ANWIAI,

SALARY

Davis, Nancy

8-22-95

EFFECTIVE DATE

5-24-95 Child Nutrition Entry Kitchen Assji stant

Eisenl]ouer 2nd Grade Teacher

ASSIGNMENT

Bunney, Hazel

SUPPORT:

Crainshau, Monic^

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS ASSIGNMENT EFFECTIVE DATE SCHEDULE/STEP/LAHE

ANNUAL

SALARY

tr*

Ki ยง

CO O

VO VO U1

un co 'J

Rogers LD Teacher

6-6-95 Rogers Language Arts Tea :her

Chitty, Linda

6-6-95

Alternative Ed 6-6-95 Social Studies Te 1icher

Bunch, Barbara

Adams, Roy

CERTIFIED:

EXPIRATION OF EH|>LOYMENT PERIOD:

5-9-95

Child Nutrition 6-30-94 Entry Kitchen Assi stant

Knox, Linda

Transportation Bus Driver

6-6-95

Child Nutrition Kitchen Assistant

Jones, Glenda

Toile, Ray

6- 6-95

Child Nutrition Kitchen Assistant

Greene, Karl

5-15-95

1-31-94 Child Nutrition Entry Kitchen Ass stant

Effinger, Freda

Transportation Bus Driver

5- 31-95

Transportation Bus Driver

Coats, Harold

Maxwell, Donna

5-22-95

DATE

EFFECTIVE

Star Spencer Custodial Worker

ASSIGNMENT

Anglin, Marc

SUPPORT:

DISMISSALS:

NAME SCHEDULE/STEP/LANE

ANNUAL

SALARY ASSIGNMENT

EFFECTIVE DATE

Special Services Speech Pathologis FiIImore/Cap Hill Primary Teacher

Hoover Computer Teacher Moon ESL Teacher

Capitol Hill Elem Primary Teacher

Rogers Phys Ed Teacher Health Services Nurse

French, Leta

Gorny, Renee

Green, Lori

Guthery, Nelda

Hall, Laura

Hall, Samuel

Hanson, Jonetta

6-6-95

Willow Brook 6-6-95 Intermediate Teac ler

6-6-95

Ennis, Sheila

N U Classen Phys Ed Teacher

Dean, Martin

6-6-95

Hawthorne .5 KDG Teacher

Parmelee Primary Teacher

Cunningham, Kimberly

6-6-95

Dimmitt, Marcia

Alternative Middl ! Hath Teacher

Cookson, Stepher

CERTIFIED:

EXPIRATION OF El PLOYMENT PERIOD (coni inued):

NAME

PERSONNEL TERMINATIONS

ANNUAL SCHEDULE/STEP/LANE

SALARY

o o 13 ft H-

o H cn

g o n s: o

K § r r

•0

s w

W O

•0 W

VO VO

C| c &s n K) or

n H 3 O o •q

g § c go

» n

n cn o •Il

3 H

NAME

ASSIGNMENT

EFFECTIVE DATE

6-6-95 Jefferson Soc Studies/Scien :e Teacher

Hynes, Mary

Rakouski, Cheryl

Ralstin, Gary

6-6-95

Taft ISS Teacher

Special Services Speech Pathologis

6-6-95 Taft Language Arts Tea :her

Joubert, Larry

Kliewer, Kenneth

Kupka, Amy

Redwine, Gina

Renda, Loyda

Rice, Tammie

6-6-95

Alternative Middl ! Hath Teacher

Southeast Hath Teacher

Fine Arts .5 Music Teacher

Kurien, Jolly

Langstraat, Stevei 1

Lichtenbeger, Clayton

Reames, Richard

Prussell, Debor; h

6-6-95

Parker, Mary

Madison .5 KDG Teacher

UiIlowBrook/Edwar is 6-6-95 KDG Teacher

Jackson, Rhonda

Pagels, David

James, Amy

Arthur Primary Teacher

Irick, Sherry

6-6-95

Mosley, David

6-6-95

Southeast Chemistry Teacher

Hester, Karyn

Osburn, Kathianr e

Millhouse, Emmit t

6-6-95

Special Services Speech Pathologis

Henderson, Freda

Madison, Randol( h

6-6-95

Special Services Speech Pathologis

Harris-SiIk, Mindy

6-6-95

6-6-95 eacher

Nichols Hills .5 Music Teacher

Rogers Spanish Teacher

Putnam Hgts/Kaise ■ LD Teacher

Douglass Soc Studies Teach fr

Jefferson Soc Studies Teach fr

6-6-95

Quail Creek 6-6-95 .5 Pre-school Tea :her

Uebster 6-6-95 Language Arts Tea :her

Uebster 6-6-95 Soc Stud/Lang Art 1 Teacher

Grant 6-6-95 Biology/Chem Teac ler

Classen 6-6-95 .5 Photo/Video Te icher

Star Spencer Computer Teacher

Rogers Phys Ed Teacher

Taft Soc Stud/Science

CERTIFIED:

ANNUAL SCHEDULE/STEP/LAHE

SALARY

CERTIFIED:

EFFECTIVE

EXPIRATION OF EH PLOYHEHT PERIOD (coni inued):

ASSIGNMENT

EXPIRATION OF EM LOYMEHT PERIOD (coni inued):

NAME

PERSONNEL TERMINATIONS

ANNUAL SCHEDULE/STEP/LANE

SALARY

VO VO ui

(o a>

C z

{1 (D

n R

O R

h3 R R

O O R

linn

»-*

<+ H-

O 0

O R W

g o R Z O

!:•

IT*

•0 K §

•0 R R 0) O R Z H t*

ASSIGNMENT

EFFECTIVE DATE

6-6-95

Webster ISS Teacher

Johnson Speech Pathologis

Webster Hath Teacher

Shepard, Derrick

Smith, Dori

Smith, Ronald

Taylor, Connie

Bodine 6-6-95 Class Size Assist! nt Stand Watie EDK Assistant

Custodial Service! Custodian

Bean, Carla

Dinwiddie, Becky

Edwards, Cecil

Western Village 6-6-95 Intermediate Teacl er

6-6-95

Classen Spanish Teacher

Westwood Phys Ed Teacher

Special Services Speech Pathologis

Walker, Toby

Waters, Sue

Weaver, Larry

Whisler, Janet

Winton, Carol

6-6-95

6-6-95 Johnson Occupational Then py Asst

Battle, Georgia

6-6-95

Emerson MR/LD Teacher

Ualker, Nancy

SUPPORT:

O'Meara, Sandy

MIS Programmer

PROFESSIONAL-TEC 1NICAL:

TERMINATION FROM LEAVE OF ABSENCE:

6-6-95

Putnam Heights KDG Teacher

Underwood, Carol

5-26-93

6-6-95

6-30-95

6-19-95

Emerson Attandance Clerk

Smith, Anna

6-16-95

Northeast Special Ed Teache

Asbery, Loveta

6-6-95

EFFECTIVE DATE

Capitol Hill H S 6-6-95 Special Ed Assist. nt

Health Services School Nurse

McKinney, Flora

SUPPORT:

Edgemere 2nd Grade Teacher

ASSIGNMENT

DeWine, Anna

CERTIFIED:

RETIREMENTS:

NAME

Emerson Attendance Clerk

ANNUAL SCHEDULE/STEP/LANE

SALARY

Childress, Lois

6-6-95

Shields Heights 6-6-95 Intermediate Teacl er

Shasteen, Christc

CERTIFIED:

EXPIRATION OF ENF LOYHENT PERIOD (coni inued):

NAME

PERSONNEL TERMINATIONS

ANNUAL SCHEDULE/STEP/LANE

SALARY

o o ft Ho c: a> o<

o w cn

n ss o

IT*

•o K

K 90 cn o z n r*

•0

VO VO (J1

to 9t

a n

•q

O O

n h3 H

» n

•*1

NAME

ASSIGNMENT

EFFECTIVE DATE

6-6-95

Child Nutrition Kitchen Assistant

Gooden, Richard

Gregerson, Illauynne

6-6-95

6-14-95

Transportation Bus Driver

6-6-95 Oakridge Class Size Assist mt

6-6-95

Child Nutrition Kitchen Assistant

Fillmore SED Assistant

Chi Id Nutrition Kitchen Specialis

Transportation Bus Driver

Johnson SED Assistant

Transportation Bus Driver

Southeast Counselor Assists It

Harris, Pamela

Murrell, Gerald

Nichols, Shellie

Schumacher, Kerr

Scruggs, Patsy

Smith, Karen

Tarver, Sharon

Taylor, Almona

Torres, Gloria

6-9-95 Western Village Principal's Secre :ary

6-30-95

U Nichols Hills Custodian

Hardison, Telma

6-6-95

Prairie Queen SED Assistant

Forsyth, Tricia

Whitaker, Yolanc a

Child Nutrition Kitchen Assistant

6-6-95

SUPPORT:

ANNUAL SCHEDULE/STEP/LANE

SALARY

SUPPORT:

EFFECTIVE DATE TERMINATION FRQ LEAVE OF ABSENCE (c(ntinued):

ASSIGNMENT

TERMINATION FROM LEAVE OF ABSENCE (C< ntinued):

NAME

PERSONNEL TERMINATIONS

SCHEDULE/STEP/LANE

ANNUAL

SALARY

hfl

9 C

«+ H-

o 0

o n

n O

•0 K §

n ta M o ss ss n

a ■a

M H o o •a

n la

o •a

Uilliams, Cliftoi

EFFECTIVE DATE

Control Room Data/Security Tech

6-1-95

Roosevelt 6-5-95 Assistant Head Cu todian

ASSIGNMENT

RETURN FROM LEAVI OF ABSENCE:

Bowman, James

MEDICAL:

LEAVE OF ABSENCE

NAME ANNUAL SCHEDULE/STEP/LAME

SALARY NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT

EFFECTIVE DATE ANNUAL

SCHEDULE/STEP/LANE

SALARY

(D tx

(+ H-

o 0 0

o n n

n z o

K Z O

O z z M

โ ข0 M

JUL

VO KO UI

n M

n H H z o o z

ยง

S n

o z

z c n

543.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

*-18 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

PROFESSIONAL-TECHNICAL!

Star Spencer High School JROTC Instructor

6-23-95

Barker, Heidi

Cleveland Elementary School Third Grade Teacher

6-6-95

Bolinger, Dale

Guidance Services Counselor

6-6-95

Bray, Frances

Johnson Elementary School Intermediate Teacher

6-6-95

Bruton, Sheila

Alternative Ed Facility Reading Specialist

6-6-95

Chamberlain, Kellie

Guidance and Counseling Elementary Counselor

6-6-95

Dudek, Johnny

Roosevelt Middle School Vocational Tech Teacher

6-14-95

Dunn, Lawrence

Special Services Psychometrist

6-6-95

Ford, Edwin

Capitol Hill High School Band Teacher

6-6-95

Gamble, Twyla

Rockwood Elementary School Fourth Grade Teacher

6-6-95

Hammock, Heather

Webster Middle School Language Arts Teacher

6-6-95

Harrison, Cindy

Fillmore Elementary School Fourth Grade Teacher

6-6-95

Kemmerer, Phillip

Alternative Middle School Science/Math Teacher

6-6-95

Musgrove, Carol

Lafayette Elementary School First Grade Teacher

6-1-95

Olsta, Nancy

Health Services School Nurse

6-6-95

Arnold, Jr., Garnett

CERTIFIED:

544.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-19 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED (continued) Sanders, Patricia

Jackson Middle School Language Arts Teacher

6-6-95

Santos, Arleen

Parmelee Elementary School Fourth Grade Teacher

6-6-95

Schmitz, Patricia

Special Services Speech-Language Pathologist

5- 31-95

Sellers, Karen

Edgemere Elementary School Special Ed Teacher

6- 6-95

Stone, Pamela

Cleveland Elementary School Fourth Grade Teacher

6-6-95

Webber, Mary

Wheeler Elementary School Fifth Grade Teacher

6-6-95

Weber, Juliana

King Elementary School First Grade Teacher

6-6-95

Whisenhunt, William

Coolidge Elementary School First Grade Teacher

6-6-95

Acuna, Sandra

Moon Middle School Bilingual Assistant

6-2-95

Alvarez, Julio

Columbus Elementary School Bilingual Assistant

6-6-95

Barker, Jene

Cleveland Elementary School Class Size Assistant

6-6-95

Canning, Kathryn

Stonegate Elementary School Principal's Secretary

6-9-95

Estrada, Esther

Heronville Elementary School .25 Custodial Worker

6-14-95

SUPPORT:

545.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995 b

■M-20

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued): Euwins, Rodney

Lee Elementary School Special Ed Assistant

6-6-95

Harder, Justin

Hawthorne Elementary School Class Size Assistant

6-6-95

Hargis, Elmer

Pupil Transportation Bus Driver

5-26-95

Hill, Charles

Pupil Transportation Bus Driver

5-31-95

Johnson, Leola

Child Nutrition Services Kitchen Specialist

4-10-95

Lawrence, Algie

Pupil Transportation Bus ■A Driver

6-6-95

McKivens, Demaurio

Buchanan Elementary School Custodial Worker

6-1-95

Miles, Wilbert

Southeast High School Custodian

5-22-95

Pendleton, Barbara

Gatewood Elementary School Class Size Assistant

6-6-95

Perdue, Libby

Buchanan Elementary School Class Size Assistant

6-6-95

Risingbear, Jr., Bret

Capitol Hill High School Custodian

5-31-95

Robinson, Debra

John Marshall High School Special Ed Assistant

5-22-95

Robison, Rebecca

Adams Elementary School Class Size Assistant

6-6-95

Segovia, Maria

Lee Elementary School .5 Bilingual Assistant

6-2-95

Serna, Perla

Pierce Elementary School Class Size Assistant

6-6-95

546.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-21 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued) Tiger, Dawn

Arthur Elementary School Media Assistant

6-9-95

Tran, Thuy

Asian American Student Services Bilingual Assistant

6-6-95

Woodward, Patricia

Quail Creek Elementary School Class Size Assistant

6-6-95

547.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-Z2

PURCHASING R. #301 APPROVAL OF PURCELASING AND GENERAL BUSINESS ITEM P MODIFIED

MOTION: SECOND:

AND

GENERAL

BUSINESS

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH R AS LISTED, EXCEPT ITEM P IS MODIFIED TO READ THAT THE AMOUNT OF $17,940 .00 IS TO BE TAKEN FROM THE BUILDING LEVY ACCOUNT.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye no aye

MOTION CARRIED 6 aye, 1 no DISCUSSION

Regarding Item P, Science Furniture, Mrs. Terri Silver said she knows Mr. Dempsey has made many comments regarding furniture purchased from the Bond Fund Account, and she agrees that needs to be watched. She suggested that the expenditure of $17,940 for science desks for students be moved into the Building Levy Account, rather than taking that furniture expenditure from the Bond Fund. Mr. Nick Kelly said if moving the expenditure of $17,940 into the Building Levy Account was the desire of the Board, that could be done. Mr. Tom Yeargain asked if the science equipment was for Southeast High School and Classen School of Advanced Studies? He said this furniture was first brought up last August and those schools still have incomplete lab tables and furniture. In fact, he said Southeast does not have a lab. Mr. Yeargain asked why the lab was not finished? The tables were brought to Southeast half completed, with no demonstration tables to go with the lab tables. He said the lab is still sitting there incomplete. He said he is not saying he is against taking this from the Building Fund. Mrs. Parks said the discussion' should probably be limited to the two schools listed, but science equipment has supposedly been purchased back in August, 1994. For Northeast High School that has not received. Mrs. Parks asked where the science furniture was?

Mr. Belphry Dean, Manager, Purchasing, said that he is aware of such discussions, but the Purchasing Department has not received orders for the additional equipment. Last summer the process was begun of purchasing the four student science tables for Northeast Bio-Med Center with the orders that purchasing had received. The Board approved the purchase and the tables were installed around the first of the year. Since that time, he has not received additional information regarding purchasing science equipment for the Bio-Med program at Northeast High School.

Mrs. Parks said the center had beautiful tables but they do not have chairs or other equipment necessary for the science center. Mrs. Parks requested that Dr. Moore check on those items. She said it was last August that the furniture was supposedly ordered. She said it was almost September, 1995, and the furniture still has not arrived. Mr. Dean said he would check into the issue for Mrs. Parks.

Mr. Yeargain asked Mr. Dean if his department had received orders on Southeast or Classen for the equipment that is being shown on the agenda item.

548.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-23 PURCHASING AND GENERAL BUSINESS (Continued) Mr. Dean responded no. He said he did order what was originally approved. He has been working with the individuals at Southeast and Classen. Those individuals were very slow in terms of providing information to complete the science labs. As late as May 1, Mr. Dean said he went to Southeast to obtain information from the Chair of the Science Department. The Chair told Mr. Dean that he anticipated using the labs in the Fall, and in his opinion there was no rush to use the science labs this year because he did not have all of the chemicals. Mr. Dean said he was aware that the labs needed to be completed. He went to the school to get the information, which is what now appears on the agenda. Mr. Yeargain said this is something that has continued for a long time. He said he does not know why this was not finished in August, 1994. He said he was not blaming Mr. Dean. Mr. Dean said when he went to the school to request the information, principal referred him to the assistant principal and noted that she under the impression that the assistant principal had provided information to Mr. Dean back in the Spring when in fact that had been done.

the was the not

For the record, Mr. Dempsey said he did accept the friendly amendment to the motion which specifically states that $17,940 be taken from the Building Levy Account. Mr. Dempsey said he also hopes the district can find a way to be more careful in the moving of furniture. There were science tables received at Classen that were broken before they were uncrated. He said there was also a $1,000 sealed environment unit for science that was just delivered last week that was shattered by the time it arrived at the school. He said he did not know if that was the district's shipping or warehouse, but it seems like more care needs to be taken with unboxing items and putting them together. The district is losing a lot of items.

Mr. Yeargain said he would still would like to know if the science equipment will be functional by September, 1995.

Dr. Moore said Mr. Dean had indicated that those will be in place at that time. Regarding Item N, Mr. Michael' Carter asked if all options had been explored? He said he understood the chiller and ice storage tanks were being moved due to a problem with the fire lane. He asked if the fire lane could be moved and if the piping would go underneath the fire lane?

Dr. Jack Isch, Executive Director, Management Operations, said the fire lane at Capitol Hill High School is under a canopy between the main building and the field house and is the only route that will accommodate a fire truck. The fire marshall is insistent that this area be left open. The way the installation had originally been designed, it would have blocked all of that area. Dr. Isch said the piping would be installed underground instead of overhead. He said the engineering firm reviewed the contractor's cost estimate and indicates the cost will not be higher on the change order than it would have been if it had been included in the original bid. Mr. Carter asked who caught the problem? Dr. Isch said his shop caught the problem.

Mrs. Silver said there had been previous discussions about holding A/E firms responsible for their work, She asked if the equipment was designed to be in that area, and if so, why is the A/E firm not responsible for some of the cost?

Dr. Isch said his shop had the same concern. If the equipment had already been in place, he would have felt the same way. If the A/E firm had designed thevequipment to be placed in the location where it is now being moved, the cost to the district would have been the same. Mrs. Silver asked if the chiller and ice storage tanks were already in place?

549.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-24 PURCHASING AND GENERAL BUSINESS (Continued) Dr. Isch said no; this is only a change in the location of the equipment. The extra expense is for 120 feet of piping and heavy wiring to the new location.

Mrs. Silver asked if the A/E firm should not bear some of the expense since they came forward with a contract sum for one amount. She said if it was the A/E firms error in not catching that the equipment was being placed in a fire lane, it is hard for her to see why that should not be part of their responsibility? Regarding Item M (Harding Middle School HVAC), Mrs. Parks asked if the $107,186 was an increase in the contract, or if the total increase would add up to $107,186. Dr. Isch in the original Bond Resolution, money was provided to remove the concrete in the courtyard and to replace all existing storm and sewer lines. He said they are asking the Board to add this $107,186 to the HVAC contract, in order to combine this part of the domestic water project with the HVAC contract.

Mrs. Parks asked if the increase of $107,186 is for additional work from the Bond money? Dr. Isch said the increase is for the completion of a project that was designated in the Bond issue. Mrs. Parks asked if the job was designated to be a part of the Bond issue, why are we are now having to do the work.

Dr. Isch said the job was a part of Proposition 1, in the original Bond issue, but not a part of the original contract with Wattie Wolfe. Mrs. Parks asked if the contract was increased to because it was not included in Proposition 1?

$107,186

simply

Dr. Isch said there was money in Proposition 1 to replace all of the drains in the courtyard at Harding Middle School. Mrs. Parks asked how much money?

Dr. Isch said this job and all of the domestic water projects totaled approximately $400,000. $107,186 of that total was going to be used to do this project. The domestic water project included the replacement of drain pipes, some bath room renovations, and removing water from the basement. Of that original $400,000 the estimate was reduced to $300,000, and $107,186 is being spent on a change order with the company that is doing the heat and air project. Mrs. Parks asked how much was originally allocated to Harding Middle School for heat and air? Dr. Isch said originally $1.2 Million.

Mrs. Parks said she did not know any of the schools originally had $1 Million allocated for heat and air. She said only $80 Million was allocated for the total of Proposition 1 which included the renovation of buildings, air conditioning, etc.

Also, Mrs. Parks asked about Item I (Federal grants) on the agenda and the Chinese language programs, she asked how many students the district had that would necessitate having a Chinese language program? Mr. Vinh Tran, Administrator, Asian American Student Services, said based upon the data he received from MIS there are 47 Chinese students in the district. Mrs. Parks said there was a request several months ago about exploring grants for Spanish and she does not know whether that has been fulfilled.

Mr. Tran said the latest information received from the U. S. Department of Education, has established comparative priority to five languages; Chinese, Korean, Arabic, Japanese, and Russian. He said Spanish was not selected as a priority language by the Secretary of Education.

550.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-Z5 PURCHASING AND GENERAL BUSINESS (Continued) Mrs. Parks said she did not know where Mr. Tran was getting his information, but she received information in a news letter that comes from the U. S. Department of Education asking school districts to apply for grants for Spanish in elementary schools. She said she did not know whether our district has actually followed through with the request.

Dr. Moore said this is the only one grant that the district has been able to apply for. When the district asked for additional information to seek curriculum oriented foreign language programs the information presented by Mr. Tran was what was received. Mrs. Parks said that has nothing to do with Spanish in the elementary schools. She said she had given Dr. Betty G. Mason a copy of the information and requested that staff follow through on grants for Spanish in elementary schools. She said the Department of Education was requesting that districts write a request for that money. She said she does not understand why the district has not received the information. Mrs. Parks said she does not have a problem with the district getting a grant for Chinese, but she hopes this is not done at the expense of other large numbers of students.

Dr. Moore said he would get the information that Mrs. Parks had given Dr. Mason. He said the Chinese grant is not bilingual education and is not just for Chinese students or their parents. He said the grant is a curriculum program that will be developed and available for any students and parents who would like to learn Chinese. Regarding Item J (district's Self-Insured Workers' Compensation Fund), Mr. Yeargain asked if this fund would be set up separately, or if we are putting the $2 Million back into the General Fund? Mr. Nick Kelly, Director, Budget and Financial Management, said the Workers' Compensation Fund is set up as a separate fund. The $2 Million General Fund money would go to the Workers' Compensation Fund.

Regarding Item M, Mr. Kellert said he wanted to make sure that the $107,186 being added to a HVAC contract was already a part of the original estimate for domestic water in the original bond document?

Dr. Isch said as he earlier stated, the original Bond document contained approximately $400,000 for dome^stic water. Mr. Kellert said essentially what is being done is to shift the $107,186 to a HVAC contract to do work that was originally set up under the domestic water projects. He asked if the HVAC contractor was capable of doing the work, and if this wasn't just a matter of efficiency. He also asked if the Harding project is still within the original estimate of the Bond document?

Dr. Isch said he did not think the project was within the original estimate. He said this request is for domestic water and not actually a part of the HVAC. Regarding Item I, Mr. Kellert said sometimes two or three year grants come with obligations to continue and the expense then shifts to the district's general fund. He asked about the long term prospects of this program in terms of future funding, grants, or the continuation of the program.

Dr. Moore said the Chinese grant is a combined effort with the Community Literacy Center and as a result of that involvement the district had expressed the same concern as Mr. Kellert. What would be the district's responsibility after the first, second or third year? Dr. Moore said there was a very strong component to the grant that offers an opportunity for the district to reapply after each subsequent year. He said it appeared this is not the kind of grant where the district will be obligated to pick up a percentage of the operating costs after the first year. He said the grant provides the district with anywhere from $150,000 to $200,000. If that dollar amount would change, the district would have to make a decision after the first year as to whether they wished to continue the grant.

551.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-26 PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Kellert grantees?

asked

the

question

had been

directly

asked

the

Dr. Moore said the reason for asking the question is what the district has previously encountered, especially with State grants. He said this grant is a community grant and there is a better opportunity for the district to continue the grant for three years.

Mrs. Parks said the district makes policies and they are denied and violated. Recently the Board voted not to spend any Bond money for a project that was not already started. She said the district is constantly spending, constantly changing orders, and still has some projects that have not even started. She said she gets very frustrated when just a month ago the Board said we weren't,going to spend any more money, but found it convenient to spend money for special projects. Mrs. Parks said she will have to do some soul searching because we still have renovations within Proposition 1 that have not been done and we continue to work at what seems like the same schools all the time. She said she has a problem with that. Maps and Globes

Maps and Globes (Nystrom);

For Use By Various Elementary Schools

Approval to purchase maps and globes for use by various elementary schools from Nystrom. This expenditure, in the total amount of $35,560.75, (manufacturer's prices), is to be charged to account 511-012-1000-650-191-1150-000-010. Instructional

Supplies

Instructional Supplies Approval to purchase instructional supplies for warehouse stock from the following companies who submitted the low quotations on specifications and/or general conditions (25 mailed - 17 returned): Bye Mo'r, Inc. Brodart Company Thompson Book & Supply Company Corporate Express Sax Arts & Crafts Unisource Chaselle Elgin School Supply Company, Inc. Bowlus School Supply Company ATD American Company Dick Blick TOTAL

44,917.01 103.80 16,829.46 1,553.92 11,334.92 5,812.00 3,842.28 2,006.40 49,062.24 236.88 ______ 309.60 $ 136,008.51

These purchases are to be charged to account 511-098-5300-610-0000000-000-039. Hands-On Equations

Hands-On Equations (Borenson & Elementary School Media Center

Associates):

For Use

Each

Approval to purchase Hands-On Equations (algebraic concepts) for use in each elementary school media center (Math & Science Grant) from Borenson & Associates. This expenditure, in the amount of $15,680.00, is to be charged to account 523-721-2212-650-191-1120000-075 and has been approved on our Federal Educational Grant and/or Programs. Interior of Mobile Units (2): Chapter 1

Upgrade, Refurbish & Custom Build Interior of Mobil Units #7503 & 7508 (Modern Construction Company); Chapter 1 Department

Approval to upgrade, refurbish and custom build interior of mobile units #7503 and 7508 for Chapter 1 Department from Modern Construction Company, who submitted the low bid. This expenditure, in the amount of $24,740.00, is to be charged to account 523-5115500-430-000-0000-000-069 and has been approved on our Federal Educational Grant and/or Programs.

552.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-27 PURCHASING AND GENERAL BUSINESS (Continued) E.

Computer Systems & Upgrades;

For Use By Various Locations

Approval to purchase computer systems and upgrades for use by various locations from the suppliers listed. These expenditures, in the amount of $72,155.00, will be charged to various accounts as listed:

Roselius Computer Corp. United Systems, Inc. TOTAL 511-411- 1000- 740-315511-421- 1000- 740-315511-421- 1000- ■740-315511-411- 1000- 740-315*523-711- ■2210- 740-000511-000- 2842- 740-000511-000- 2842- 650-000511-000- ■2212- ■740-000511-000- ■2317- 610-000511-421- 1000- 740-316511-421- 1000- 740-390511-421- 1000- 740-314511-421- 1000- 740-313TOTAL

Ccxnputer Systems and Upgrades

$ 38,161.00 33,994.00 $ 72,155.00

8140962096409640000000000000000000008490998086008520-

000-705 000-760 000-712 000-765 000-043 000-056 000-056 000-095 000-021 000-000 000-000 000-000 000-000

$ 12,320.00 1,760.00 2,360.00 2,360.00 8,355.00 11,069.00 3,921.00 11,016.00 4,376.00 7,406.00 4,664.00 1,820.00 728.00 $ 72,155.00

*These purchases have been approved on our Federal Educational Grant and/or Programs.

Trust Environmental Services, LLC: S. Grant High School Property)

Groundwater Monitoring Well (U.

Approval for Trust Environmental Services, LLC to install an additional groundwater monitoring well on the U.S. Grant High School property located at 5016 S. Pennsylvania, Oklahoma City, Oklahoma.

Computer Software (Teachware):

For Use By Vocational Department

Approval to purchase computer software for use by the Vocational Department at various high schools from Teachware (educator's prices). The expenditure, in the total amount of $35,026.35, is to be charged to account 511-421-1000-650-316-8490-000-000. H.

Renewal: Life, Accidental Coverage For All Employees

Death

and

Dismemberment

Insurance

Approval of renewal of the district's Life and Accidental Death and Dismemberment insurance coverage for all employees as listed below:

Groundwater Monitoring Well a U.S. Grant H.S.: Trust Environment. Services

Ccxnputer Software

Renewal: Life, Accidental Death, & Dismanberment Insurance

Term Life Coverage - 17<: per $1000 of Coverage Accidental Death and Dismemberment - 3<; per $1000 of Coverage

The premiums are the same as current (FY 1994-95) Estimated cost to the District is $207,219.20. Federal Grants;

levels.

Foreign Language Assistance Nine Month Federal Emergency Management Agency

Approval to apply for the following federal grants as listed below; a.

Foreign Language Assistance Grant from the U.S. Department of Education in the estimated amount of $150,000 to $200,000 per year for 3 years to establish in-school Chinese language programs.

Nine Month Federal Emergency Management Agency Grant for counseling services for students and staff for the 1995-96 school year in the amount of $1,757,576.

Grants: Foreign Language Assistance; Nine Month Emergency Management Agency

553.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-28 PURCHASING AND GENERAL BUSINESS (Continued) $2/000,000 frcxn General Fund to Workersâ&#x20AC;&#x2122; CcanpFund

Expenditure of $2,000,000 From General Fund; Compensation Fund

Self-Insured Workers'

Approval of expenditure of $2,000,000 from the general fund to the District's Self-Insured Workers' Compensation Fund. (Authorization 85 O.S. 1991 Sec 2b.)

(ITEMS K THROUGH Q RELATE TO BOND ISSUE PROJECTS)

Change Order #1 Green Pastures Elem. School Re-roofing Project Best Architectural Products, Inc.

Change Order #1 (Best Architectural Products, Pastures Elementary School (Re-Roofing Project

Change Order #1 (Aduddell School Re-Roofing Project

Change Order #1 Shidler Elen. School Re-roofing Project: Aduddell Roofing

Roofing,

$ 24,157.00 -479.00 $ 23,698.00

Shidler Elementary

Inc.):

Approval of Change Order #1 resulting in a decrease in cost of $700.00 for the contract with Aduddell Roofing, Inc., for the Shidler Elementary School re-roofing project. (Adjustment due to building damage charged to the contractor as a result of water damage to walls and ceilings.)

Original Contract Sum Total Decrease in Cost Total Adjusted Contract Sum M.

Change Order #1 (Midwest Mechanical): Proj ect

$ 52,184.00 -700.99 $ 51,484.00

Harding Middle School HVAC

Approval of Change Order #1 resulting in an increase in cost of $107,186.00 for the contract with Midwest Mechanical for the Harding Middle School HVAC project. (Adjustment due to need to cut cement in courtyard for installation of HVAC piping.)

$ 1,214,870.00 107,186.00 $ 1,322,056.00

Original Contract Sum Total Increase in Cost (CO #1) Total Contract Sum Including CO #1 Change Order #1 Capitol Hill H.S. A/C & associated work: Wattie Wolfe Conpany

Change Order #1 (Wattie Wolfe Company); Air Conditioning and Associated Work

Capitol Hill High School

Approval of Change Order #1 resulting in an increase in cost of $41,008.00 for the contract with Wattie Wolfe Company for the Capitol Hill High School for air conditioning and associated work. (Adjustment due to need to relocate chiller and ice storage tanks.)

$ 2,099,916.00 41,008.00 2,140,924.00

Original Contract Sum Total Increase in Cost (CO #1) Total Contract Sum Including CO #1 Asbestos Renoval Moon & Hoover M.S. HVAC Project

Green

Approval of Change Order #1 resulting in a decrease in cost of $479.00 for the contract with Best Architectural Products, Inc., for Green Pastures Elementary School re-roofing project. (Adjustment due to using one part elastomeric system in lieu of a two part elastomeric system.)

Original Contract Sum Total Decrease in Cost (Change Order #1) Total Adjusted Contract Sum

Change Order #1 Harding M.S. ElvXc Project: Midwest Mechanical

Inc.);

Asbestos Removal (Delta Engineering Company: Middle Schools (HVAC)

Moon

and Hoover

Approval for Delta Engineering Company to remove asbestos as a part of HVAC installation at Moon and Hoover Middle Schools for the estimated costs as listed.

Moon Middle School 531-105-4700-450-000-0000-000-520 Hoover Middle School 531-105-4700-450-000-0000-000-510 TOTAL

8,981.00 11,154.00

20,135.00

(NOTE: Delta Engineering Company and the fee structure for services were approved for asbestos abatement services at the Board meeting of May 15, 1995.)

554.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-29 PURCHASING AND GENERAL BUSINESS (Continued) Science Furniture (Thompson Book & Supply Company); Classen Schools

Southeast and

Approval to purchase science furniture (teacher lab stations, side desks and student tables) for use at Southeast and Classen Schools from Thompson Book & Supply Company (prices previously approved on 8/1/94). This expenditure, in the total amount of $41,043.00, is to be charged to the following accounts:

Science Fumituri Southeast & Classen Schools

531-128-1000-740-7640-000-000-770 $ 17,940.00 (Bond Fund Account) (Building Levy Account) *521-000-2620-740-0000-000-000-051 23,103.00 (Building Levy Account)* TOTAL $ 41,043.00 Q.

Floor Tile, Ceiling Tile & Supplies:

For Use At Various Locations

Approval to purchase floor tile, ceiling tile and supplies for use at various locations from the following companies who submitted the low quotations (9 mailed - 9 returned): u

Cherokee Building Materials Brewer Carpet & Design, Inc, TOTAL R.

$ 22,206.32 96,973.20 $119,179.52

Renew Insurance Coverage and Pay 1995-96 Estimated Premiums: Independent Insurance Agent Association

Insurance

Approval to renew insurance coverage and pay 1995-96 estimated insurance premiums through the Independent Insurance Agent Association for coverage as listed below. (Amounts shown are in current years budget)

TYPE OF COVERAGE

ACCOUNT NUMBER

Floor Tile, Ceiling Tile & Sua>lies

AMOUNT

General Liability, (National American)

2319 522

$360,000.00

Property, Fire & Theft (Commerce & Industry Insurance

2620 523

$420,000.00

Boiler (Hartford Steam Boiler)

2620 523

$ 30,000.00

Data Processing (St. Paul Fire & Marine)

2620 523

$ 29,171.00

Surety Bonds (Hartford)

2319 525

$ 18,175.00

Fleet (Buses) (National American Insurance)

2720 524

$200,000.00 Partial Pay

Fleet (Automobile) (National American Insurance)

2650 521

$101,401.00 Partial Pay

Renew Insurance and Pay 1995-96 Estimated Insurance Premiums

555.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-30 CERTIFICATION STATEMENTS

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of science furniture (teacher lab stations, side desks and student tables) for use at Southeast and Classen from Thompson Book & Supply Company in the Board of Education Meeting agenda of June 26, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Date)

TO:

BOARD OF EDUCATION

knowledge that the of Bond funds for tha purchase oi 'tll^^p.d-.subpliea for use at various location* in the Board of Education Meeting agenda of June 26, 1953 is propex within the guidelines for the projects approved by the electors of this district in the October 12, 1993, bond Election,

556.

MINUTES OF THE REGULAR MEETING OF JUNE 26^ 1995

M-31 CERTIFICATION STATEMENTS

TO;

BOAJID OF EDUCATION

I hereby certify to the best of ay knowledge that the recomendation for expenditure of Bond funds for .Change,,Order. #.X resulting in an increase in cost of $107,1-86.00. for the oonty-ac± W-ith-Midwest-inechan-ical for- the Harding, Middle, School-^BVAC ..projeg-t in the Board of Education Meeting agenda of June 2S, 1995 is proper in all respects and is within' the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election*

TO;

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #1 an Increase in cost of $41,008*00 for the contract WQlfe_,Co_mpany for'±h.e. Capitol Hi-l.l High School for air g.0iigi.tiQning .and..,a35oclated work in the Board of Education Meeting is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 13, 1993, Bond Election,

(Date)

557.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

N-32 UNFINISHED

BUSINESS

Agreement; Stephen H. Sanders, CPA, Inc. Audit and 1995-96 Estimate of Needs Report

(1994-95

Independent

Approval to continue agreement with Stephen H. Sanders, CPA, Inc., as the district's independent auditor for all funds for the 1994-95 fiscal year for a fee of $24,255. Also to prepare the Estimate of Needs Report for 1995-96 for a fee of $2,500. This expenditure will be charged to account 000-2318-330-000-0000-000-002. (Brought forward from the June 12, 1995, Board of Education Meeting.) R. S302 APPROVAL OF Ste^Sien H.

Sandersf CPA to Perform

Independent Audit

Terri Silver Tom Yeargain

MOTION: SECOND:

MOVE FOR OF ITEM 1 AS LISTED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mrs. Parks said this item was brought up at the meeting of June 12, 1995, and was pulled for further information. She said she reviewed the audit report that was given in 1994 and there was so much similarity in that report, it was hard to believe that it is an independent audit of the district finances for the fiscal year. She said she has some concerns about the audit report. She noted there are Bond projects. Bond money and a lot of things that are different from 1993-94.

Dr. Vern Moore said all indications say that separate and independent audits are performed.

Mr. Yeargain said he had a conversation with Mr. Sanders because he also had some doubts the same as Mrs. Parks. He said he felt the audit was not broad enough. Mr. Sanders told him the next report would be better and he would expand the report, with some parts having green bar, if that was the Board's decision. Mr. Yeargain said after that conversation, he sees nothing wrong with rehiring Mr. Sanders. Mrs. Parks said based upon Mr. Yeargain's comments and his visit with Mr. Sanders she would vote. She said she was not pleased with what she saw in the previous audits.

NEW

BUSINESS

(NONE)

CITIZENS'

COMMENTS

(NONE)

BOARD

MEMBER S'

C O M M E N T S

Mr. Michael Carter asked if the lawn care contract would be reviewed the first of July? Mr. Ron Bogle said that contract would be evaluated and renewed at the first of the fiscal year.

558.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-33 BOARD MEMBERS' COMMENTS (Continued)

Mr. Darrel Shepard, Executive Director, Board Related Services, said the mowing contract was approved only through June 30, 1995. It was indicated that the additional part of the contract for the rest of the Summer and early Fall would come back to the Board during the first meeting in July. He said the district will incur a little expense for the first 10 days, but the contract will be brought back July 10th for reconsideration for the remainder of the growing season. Mrs. Thelma R. Parks said she had missed several pages of encumbrances and was sorry, because she had questions on several encumbrances. She specifically mentioned the following:

21-9510523 (Lacey's Heat & Air) 11-9510578 (Dr. Marvin Crawford)

Mr. Ron Bogle thanked Dr. Vern Moore for his service to the district in serving as Acting Superintendent. Mr. Bogle said there was renewed interest about annexation to another district by the patrons in the Arcadia area. He said the interest is legitimate and bears further exploration. As the representative from District 1, he will call a town meeting perhaps in August, to see if there is new information that can be brought to the Board. Some patrons who had previously opposed annexation, now seem to have a different position of supporting the annexation. Depending upon the outcome of the meeting, he may bring information back to the Board for discussion in the Fall. He said he has already mentioned to Dr. Marvin Crawford that the question appears to be coming back. Mr. Bogle said on the July 10, 1995, agenda he will bring the question of whether the Board might wish to hold only 2 meetings per month for July and August. He said with the new superintendent's schedule and vacation schedules, it might make sense to consider that option. He said he would like to look at July 10th and 24th and August 7th and 21st for meeting dates. For the record, Mrs. Parks requested an update on the Thelma R. Parks Elementary School in the very near future. EXECUTIVE

SESSION R. #303 APPROVAL FCR EXECUTIVE SESSICW 9:14 P.M.

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING/CENTRAL OFFICE ADMINISTRATORS OF THE OKLAHOMA CITY PUBLIC SCHOOLS AND (B) NEGOTIATIONS WITH EMPLOYEE GROUPS.

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. IN

OP E N

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board went into Executive Session at 9:1

SESSION

Thelma R. Parks Wayne Dempsey

MOTION: SECOND:

R. #304 RECOJVENE IN â&#x2013;¡PEN SESSIOJ 9:40 P.M.

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL ClkLL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

The Board reconvened at 9:40 p.m.

aye aye aye

559.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995

M-34 I N R. #305 APPROVAL OF EMPLOYMENTS

OPEN

MOTION: SECOND:

SESSION Wayne Dempsey Thelma R. Parks

ITEM A:

Barbara Gravitt

APPROVAL OF THE EMPLOYMENT OF BARBARA GRAVITT, FOR THE POSITION OF MIDDLE SCHOOL PRINCIPAL, SCHEDULE 11, STEP 4, ANNUAL SALARY $39,737. EFFECTIVE: 8/4/95.

Linda Holman

APPROVAL OF THE EMPLOYMENT OF LINDA HOLMAN, FOR THE POSITION OF MIDDLE SCHOOL PRINCIPAL, SCHEDULE 11, STEP 5, ANNUAL SALARY $41,199. EFFECTIVE: 8/4/95.

Betsy Davidson

APPROVAL OF THE EMPLOYMENT OF BETSY DAVIDSON, FOR THE POSITION OF MIDDLE SCHOOL ASSISTANT PRINCIPAL, SCHEDULE 10, STEP 1, ANNUAL SALARY $29,535. EFFECTIVE: 8/4/95. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye aye

aye aye aye

MOTION CARRIED 7-0. MR. RON BOGLE ANNOUNCED THAT NO NEGOTIATIONS WITH EMPLOYEE GROUPS.

R. #306 ADJOURNMENT 9:45 P.M.

ACTION

WAS

TAKEN

ITEM

(A)

ADJOURNMENT

There being no further business, the meeting adjourned at 9:45 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

jMinute Clerk

Minutes

approved

by the 1995.

Board

Education

this

day

560.

MINUTES OF THE REGULAR MEETING OF JUNE 26, 1995 W-35

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

) ) )

I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness my hand and seal of this School District this , 1995.

Clerk, Oklahoma City Board of Education

(SEAL)

day

niriir

561. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JULY 10,

1995, AT 7:00 P.M.

PRESENT!

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT!

None

President Member Vice President Member Member Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

ORDER

CALL TO C«DER

Mr. Ron Bogle called the meeting to order. Mrs. Thelma R. Parks gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present. INTRODUCTION

INTRODUCTICW OF VISITC«S

VISITORS

Mr. Ron Bogle introduced Dr. Marvin Crawford, new Superintendent for Oklahoma City Public Schools to the audience. MINUTES MOTION: SECOND:

MEETING (S)

Wayne Dempsey Terri Silver

MOVE FOR APPROVAL OF THE REGULAR MEETING, JUNE 5, 1995; THE SPECIAL MEETING, JUNE 5, 1995; THE REGULAR MEETING, JUNE 12, 1995; THE SPECIAL MEETING, JUNE 12, 1995 (AS AMENDED); THE SPECIAL MEETING, JUNE 16, 1995; THE SPECIAL MEETING, JUNE 20, 1995; AND THE REGULAR MEETING, JUNE 26, 1995.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mrs. Thelma R. Parks said the sentence "Later it was discussed that the schools should be down-sized to 240 students." from Page 6, Paragraph 7 of the Minutes of the Special Meeting of June 12, 1995, should be deleted from her comments. Mrs. Thelma R. Parks said in her observation and discussion, that statement was never said. She said the Thelma R. Parks Elementary School had always been discussed as a 350 student population school.

R. #03 APPROVAL OF JUNE, 1995 MINUTES (AS AMENDED)

562. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 U

M-2 BOARD

M E M B E R S'

BUSINESS/COMMENTS

BUSINESS

Cancellation of Regular Meetings;

July 17th and August 14th

Consideration to cancel the regular meetings scheduled for July 17, 1995 (confirmation), and August 14, 1995. Scheduled meetings would be as follows; July 10, 31, 1995 August 7, 21, 1995 R. #04 CANCELLATICW OF 7/17/95 AND 8/14/95 BOARD OF EDOCATICW MEETINGS

MOTION: SECOND:

Thelma R. Parks Wayne Dempsey

MOVE TO CANCEL THE REGULAR BOARD OF EDUCATION MEETINGS SCHEDULED FOR JULY 17 AND AUGUST 14, 1995. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0.

BOARD MEMBERS' COMMENTS Mr. Tom Yeargain congratulated Dr. Marvin Crawford and said he knew his association with the district would be enjoyable. He thanked Dr. Vern Moore, Assistant Superintendent, Special Programs for serving as Acting Superintendent.

CITIZraiS' COMMENTS

CITIZENS

COMMENTS

Jim Purdy, PTA Council President, welcomed Dr. Crawford to Oklahoma City Public Schools. Larry Ray, PTA Council, Classen School of Advanced Studies and Buchanan parent, commented about the need to have strong PTA units and the advantages of direct active parental involvement. He also welcomed Dr. Crawford to our city.

Cindy Brown, President OEA-OKC, welcomed Dr. Crawford to the district and talked about a problem with the mailing of the June 30th payroll warrants.

LEGAL LEGAL REPCRT

TREASURER’S

REPC®T

REPORT

Mr. Cleeta John Rogers, General Counsel, said a written report had been previously provided to Board members. TREASURER

REPORT

563.

MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-3

SUPERINTENDENT'S

REPORT

1995-96 Professional Development State Funds Budget

Approval of the 1995-96 Professional Development State Funds Budget in the amount of $64,000.

MOTION: SECOND:

Thelma R. Parks Terri Silver

MOVE FOR APPROVAL OF THE 1995-96 PROFESSIONAL DEVELOPMENT STATE FUNDS BUDGET OF $64, 000. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

R. #05 APPROVAL OF 1995-96 PROFESSIONAL DEVELOPMENT STATE FUNDS BUDGET

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Dr. Guy Sconzo, Assistant Superintendent, said with the passage of House Bill 1549, Staff Development funds, now called Professional Development funds, will be issued by the State to school districts on a per pupil formula for the 1995-96 school year. He said local Boards of Education must annually adopt a budget for the allocation of this money. The 1995-96 allocation is identical to the 1994-95 allocation.

Citizens' Comments 1.

Johnny Hawkins, patron, asked about the new elementary school to be built at 30th Street and Prospect.

Alberta Bean, patron, talked about her concerns of the seeming inactivity of the District 5 Bond issue projects and the delay in the start of construction of the Thelma R. Parks Elementary School.

STATUS REPORT ON THELMA R. PARKS ELEMENTARY SCHOOL

Dr. Marvin Crawford said he first saw the final plans for the Thelma R. Parks Elementary School on Friday and asked Dr. Isch to give the report. Dr. Jack Isch, Executive Director, Management Operations, gave a brief history of the events for this project:

January 18, 1994: It was brought to the district's attention that property might be secured at Northeast 30th and Prospect. Board directed staff to pursue that option and with the help of Board members the district was able to secure the property. March 28, 1994: Staff presented demographics for attendance zones. May 16, 1994: by the Board.

the

Board

with

the

The educational specifications were approved

August 29, 1994: Mr. James Black, Architect, made a presentation of the preliminary design to the Board with an estimate of $2.8 Million. The Board approved the preliminary design.

December 12, 1994: Mr. James Black, Architect, presented the Board with plans and an estimate of $2.5 Million. May 15, 1995: The Board took action to reduce the actual Bond resolution amount by 15%. The amount of money available for the two new elementary schools would be $1.3 Million.

CITIZENS' COMMENTS

STATUS REPORT THELMA R. PARKS ELEMENTARY SCHL.

>64. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-4 SUPERINTENDENT'S REPORT (Continued)

At the time the Board voted on May 15, 1995, Mr. Black was finishing his work the Board had previously approved. He was instructed to complete that work.

STATUS REPCKT THELMA R. PARKS ELEMENTARY SCHL.

The Thelma R. Parks Elementary School plans currently includes 15 regular classrooms K through 5 (3 class rooms per grade), 3 kindergarten rooms, 1 pre-kindergarten day care, 1 art room, 1 music room, special education room, computer room, cafeteria, and gymnasium for a total of approximately 40,000 square feet. The estimate with this package is $3.3 Million.

The design contains an alternate reducing the number of classrooms to 2 per grade. This would reduce the cost to $2.5 Million or $2.6 Million. The Benham Group has completed their review of the plans with the exception of the mechanical and the civil work. According to Mr. Black the mechanical and civil engineering is due this week. The project will then be ready to bid.

Dr. Crawford asked how many students would the 2 class rooms per grade accommodate? Dr. Isch said approximately 260 to 270 students. Dr. Crawford asked if the building as presented with 40,000 square feet has a metal design roof? Dr. Isch said there was an alternate built into the design for use of Timberline 40 year shingles, for a savings of $100,000. Dr. Crawford said the flooring is tile, with carpet as an add alternate. Dr. Isch said there was a $13,000 or $14,000 difference between the two flooring materials.

DISCUSSION Mr. Wayne Dempsey said he recalled the Board approving educational specifications, but asked what was approved for the number of students and the number of classrooms?

Dr. Isch said the educational specifications were developed by Dr. Guy Sconzo, Assistant Superintendent, Educational Services. Dr. Sconzo said he would need to refer to the minutes respond.

in order to

Mrs. Thelma R. Parks said Dr. Vern Moore, Assistant Superintendent, Special Programs and Dr. Guy Sconzo, Assistant Superintendent, Educational Services, attended the town hall meetings where it was discussed that the school would be built based upon the demographics of 350 students, not 267 students. She said plans A, B, C, and D were presented and Plan 1 was chosen based upon the consensus of staff in making sure the school would have adequate rooms for students. She said the number of rooms were based upon House Bill 1017, which states 20 students per classroom depending upon what course is involved. Mrs. Parks said she did not know where the figures were coming from that are so different from the figures that were brought to the Board. She said she has the original proposal showing 350 students. She said she wanted it clear that Dr. Moore, along with patrons and staff, made the observation based upon the plan and the demographics of the students. Dr. Isch said according to the Minutes of August 29, 1994 the design is for 350 students with a capability of expansion to 520 students if additional pods are added to the school. He said Mr. Black gave the Board a cost of $71.00 per square foot.

565. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-5

SUPERINTENDENT'S REPORT (Continued) Mr. Dempsey asked if those educational specifications were what the Board approved? Dr. Isch said he did not have the actual document, but a school for 350 students was what the Board approved.

Mr. Dempsey asked if the design work the architectural firm did was based on the educational specifications? Dr. Isch responded yes.

Mr. Dempsey said the Board's action in May, 1995 to roll back all Bond projects to 85% of the approved Bond issue figure did not negate spending more than 85% of the original Bond issue figure on any building. What it simply did was to indicate that for anything over the 85% expenditure on any project, the funds must be identified for payment prior to that project proceeding. He said there is an architect's estimate of $3.3 Million which includes all alternates. He asked if there were a list of alternates and a base estimate? Dr. Isch said the base estimate for construction was $2.6 Million, without alternates. The base estimate for 350 students is $3.2 Million.

Mr. Dempsey asked at what point would the Board be able to go out for bid to determine whether we can afford the building. Mr. Dempsey asked if there were only $100,00 in alternates? Dr. Isch said the alternates were deducts.

Mr. Dempsey again asked when the Board would have something they could look at. He said it appears there are problems in getting the Parks Elementary School to the point of going out for bid. Dr. Crawford said staff had not seen specifications until Friday afternoon.

the

final

drawings

and

Mr. Dempsey said his concern was that we should be a lot further along in the process, but until something is put on the street with feedback from contractors, we have no idea what the market is going to be for this school. He said he would like to see us get to the point where we can put a set of plans on the street. Dr. Crawford said the project had not been delayed for any reason other than staff has just received the plans. He added that staff will need additional direction from the Board regarding the 85% modification. The architect has made a fairly accurate projection and is confident that $80.00 per square foot will be a close proximity of the cost.

Mrs. Parks said this is an awkward time for her because of the school and its location. She said she wanted the audience, patrons, and people who were involved in the Bond issue to be very mindful of the commitment that this district made to the patrons about Proposition 1. There were four schools to be reopened. At this point it appears that three of the schools have been reopened and are occupied. The fourth school, Nichols Hills Elementary School is in progress. She said she cannot understand how we select the schools that will be done and those that will not be done. Citizens in Oklahoma City represent all of the districts. It wasn't just one district that went to the polls and overwhelmingly voted for the passage of the Bond issue. She said everybody in this room is aware, if they have been regularly attending Board meetings that she has been saying that people are spending money like it is going out of style and somebody is going to have to pay. She said she did not think at that time it would be District 5, but she is very concerned about it and we don't want to have any kind of investigation that would indicate that something has been done that should not have been done. The newspapers have stated there is a deficit and she does not think there is a deficit. But, with $80 Million allocated for Proposition 1, we should not have a deficit when there are two schools that have not been built.

STATUS REPCKT THELMA R. PARKS ELEMENTARY SCHL.

566. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-6 SUPERINTENDENT'S REPORT (Continued) STATUS REPCRT THELMA R. PARKS ELEMENTARY SCHL.

Every project in Proposition 1 was over spent. She said schools were allocated for $1.3 Million or $2.3 Million and spending has been in excess of $3 Million, possibly $4 Million or $5 Million. She said she is very disturbed and hopes the patrons of District 5 will not be too upset with her expressing herself at this time. She said she has talked with Dr. Crawford regarding this issue, and would like to know when this is going to be brought to the Board. The 85% revision came after the other projects were completed. She said we need to be fair, equitable and honest with the patrons of District 5 so that if there is ever another Bond issue, they will support it. We know that this district wants to do the right thing and this district will do the right thing. District 5 wants their fair share because they were told they would get a fair share of the Bond issue. Mrs. Parks made a recommendation to bring the issue back to the Board on the July 31, 1995 agenda. Mr. Michael Carter asked Dr. Isch if most of the delays were caused by the architect bringing the plans late? Dr. Isch said that was correct. In fact, the 100% design went to The Benham Group on May 22. The Benham Group returned the plans on May 26. The plans went back to the architect and The Benham Group received the plans for back checking on June 21. Dr. Isch said at this particular time it took The Benham Group six days to perform the back check. That information on the back check went back to the architect on June 27 and all has now been received with comments except for the civil and mechanical portions.

Mr. Carter asked if there were a lot of corrections that needed to be made on the first set of drawings? Dr. Isch said yes.

Mr. Carter said a lot of the delay apparently comes from the architect. Mr. Carter asked if he should call the architect daily and request that he complete the drawings in order to make members of the Board happy?

Dr. Isch said he has had conversations with Mr. Black to try and push the project along. Mr. Carter asked Dr. Isch if it was his opinion that Mr. Black was not in a hurry until the district pushed him? Dr. Isch said the district has been given timelines that were not kept since last August. He said he has worked continually with Mr. Black and right now we have a pretty good product.

Mr. Carter asked if this was something the district probably could have had in May? Dr. Isch said he could not speak for Mr. Black in terms of why he was not timely on the plans.

Mr. Carter timelines?

asked

Mr.

Black

had

complied

with

the

district's

Dr. Isch said no.

Mr. Bogle said the 100% drawings were received on May 22. If we had been on schedule, when would Dr. Isch have expected to have that work completed? Dr. Isch said probably last October.

Mr. Bogle noted it was about eight months that the architect was delayed in getting the work completed. Dr. Isch said he would back up and state the work should have been completed in January. He said he is basing that on when we got the design for the McAuliffe school.

567. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-7 SUPERINTENDENT'S REPORT (Continued) Mrs. Parks said it appears that some members of the Board know more about what is going on in District 5 than the representative knows. She said that she did not know that a number of corrections had to be made.

STATUS REPORT THELMA R. PARKS ELEMENTARY SCHL.

Mr. Carter said he asked if corrections were made. Mrs. Parks said that the architect must take some of the responsibility for not submitting the drawings, but we also had a project manager who should have been monitoring those projects. She said this is not a time to start pointing fingers at who didn't do what. If we would go down the line there was much to be desired on the part of the project manager and the Board in not asking when things would be coming forth. She said the minutes will reflect that she had previously asked twice for an update, and this will be the third time to request an update. Mrs. Parks said to Dr. Isch that she appreciates him bringing forth this information and wished that it had been done earlier. Again, she said she would like to see this brought to the next Board meeting, if at all possible.

Mrs. Parks thanked the patrons from District 5 for coming to the meeting and expressing themselves and their concerns regarding the northeast elementary school. Superintendent's Comments

Dr. Crawford said he appreciates the confidence the Board has shown in allowing him to come to Oklahoma City and serve as Superintendent. He also appreciates the fine comments from patrons and others regarding his tenure, which he intends to be long, enjoyable, and fruitful. He said he attended the State Administrators Convention in Tulsa and heard the State Superintendent make some comments that evolved around some of the things we also want to do in this district; relying heavily on parental and patron input and a strong emphasis on character education, which he has discussed to some extent with staff. He said matters of interest will be brought to the Board regarding this issue at a later date. Dr. Crawford again thanked the Board for bringing him to Oklahoma City. PERSONNEL MOTION: SECOND:

AND

ENCUMBRANCES

Thelma R. Parks Wayne Dempsey

R. #06 APPROVAL OF PERSCW4EL AND ENCUMBRANCES

MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

568. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-8 PERSONNEL AND ENCUMBRANCES (Continued)

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (31-9510616 through 11-9510967) written during the period 06/22/95 through 06/30/95. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.

The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE OF INTERNAL AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. f 9510616 TO 9510967, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.

EDWARD ROMERO

DATE

-o I

166-01 $12,721

158-01 $5,555 158-01 $8,333

6-13-95

6-9-95

Shidler .5 Custodial Work;

Belle Isle .75 Custodian

Hall, Elwyn

Smith, Mark

715-01 $24,673

6-19-95

6-1-95

Control Room Data/Security Teci

Planning Res & Evsl Research Associate

600-05 $38,025

ANNUAL SCHEOULE/STEP/LANE

SALARY

Baker, Larry

SUPPORT:

Cataldi, Amy

EFFECTIVE DATE

6-13-95 Accounting Admini trator

Budget'& Fin Mgt

ASSIGNMENT

PROFESSIONAL-TECHNICAL:

Tidwell, Marsha

ADHINISTRATIVE:

NAME

PERSONNEL EMPLOYMENTS

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

s: 0 a

<+ H{3

o 0

o H cn

n o

s &s n

fO Oi O

•U

Cl c K

n H z o o

» M

A n co

U1 cn VD

■a I PO

6-6-95

Webster Special Ed Teachei

Southeast Music Teacher

N W Classen English Teacher

Capitol Hill H S Business Teacher

Cross, Jerold

Fehse, Janet

Holzberger, Edwar d Roosevelt Science Teacher

Westwood Primary Teacher

Brown, Andrea

Oliver, Brooke

Reynolds, Jacquelin

6-6-95

Britton .5 KDG Teacher

Brewer, Kelly

6-6-95

Putnam Heights Primary Teacher

Bassett, Christir a U Nichols Hills .5 Primary Teachei

Anderson, Christy

CERTIFIED:

EXPIRATION OF EHF LOYNENT PERIOD (non- continuing contrac

Child Nutrition 5-30-95 Entry Kitchen Ass stant

Johnson, Lea

6-29-95

DATE

EFFECTIVE

Child Nutrition Kitchen Assistant

ASSIGNMENT

Bryant, Rosie

SUPPORT:

DISMISSALS:

NAME

cs):

ANNUAL SCHEDULE/STEP/LANE

SALARY

Cousins, Patrie 1 a

CERTIFIED:

RETIREHEHTS:

NAME

PERSONNEL TERMINATIONS

Moon P E Teacher

ASSIGNMENT

6-6-95

EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

3 3

t+ H-

n m

’0 M JO CO O s ss n

T I-*

VO U1

C It * K

o •0

n H

g § £

n n

•0

n co

571 MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-11 PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE:

Special Program Services Community Liaison

6-30-95

Baker, Cindy

Creston Hills Elementary School Third Grade Teacher

6-6-95

Beesley, Paul

Capitol Hill High School Social Studies Teacher

6-6-95

B rannum, Ronda

Jackson Middle School Special Education Teacher

6-6-95

Crouch, Michele

Putnam Heights Elementary School Second Grade Teacher

6-16-95

Howard, Tricia

Creston Hills Elementary School Kindergarten Teacher

6-6-95

Jones, Cyra

Columbus Elementary School KDG/EDK Teacher

6-6-95

Lawrence, Robin

Roosevelt Middle School Reading Teacher

6-6-95

Marrs, Gail

Wilson Elementary School EDK Teacher

6-6-95

Su, Hsiu-Hui

Northeast High School Language Arts Teacher

6-6-95

Echols, James CERTIFIED:

SUPPORT:

Dustan, Dana

Horace Mann Elementary School EDK Assistant

Griffin, Barbara

Rockwood Elementary School Media Assistant

6-9-95

Johnson, Othella

Child Nutrition Services Entry Kitchen Assistant

6-29-95

P-3

6-6-95

i72. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-12

PURCHASING

AND

GENERAL

BUSINESS

ORIGINAL MOTION AS AMENDED R. #07 APPROVAL OF PURCHASING AND GENEEUU. BUSINESS ITEMS (EXCEPT ITEM I PULLED)

MOTION: SECOND:

Wayne Dempsey Frank Kellert

MOVE FOR APPROVAL OF PURCHASING AND GENERJIL BUSINESS ITEMS, EXCEPT ITEM I (PULLED FROM CONSIDERATION). ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION

Regarding Item B (a), Foster-Estes Vo-Tech, Mrs. Thelma R. Parks asked if the district was going to continue to lease this property. Mr. Darrel Shepard, Executive Director, Board Related Services, said this particular agreement started in 1982 and is actually a leasepurchase agreement and will continue as long as Vo-Tech No. 22 continues to pay. There was litigation a couple of years ago and the contract was found to be legal. He anticipates the lease-purchase will continue and at some future time expects Vo-Tech No. 22 to make a cash offer.

Mrs. Parks asked if it is the feeling of the district and the Board to continue with the agreement rather than try to pursue another opportunity for purchase. Mr. Shepard said he felt the lease-purchase was good for the district.

Regarding Item C, parking rental for Eugene Field Elementary School, Mr. Wayne Dempsey requested that an estimate be obtained for costs to blacktop the property that was recently given to the district on Ellison Street for use as parking. Regarding Item E, lawn care contract, Mrs. Parks asked if the service people are being paid to pick up the grass?

lawn

Dr. Jack Isch said the district has not expended funds for grass pick up.

Mrs. Parks also asked the location of Southway Services, Inc.?

Mr. Michael Carter commented that Southway Services was located at 2500 Southwest 14th. Regarding Item G, Nichols Hills Elementary School project monitor, Mrs. Parks said she thought the district had an agreement with the Frates Company where they would be paying the fee for Mr. Gregg Rawls. She asked why the Board was having to reapprove this contract?

Dr. Marvin Crawford said the Frates Company is paying Mr. Rawls salary. The district is only approving having Mr. Rawls on site and performing the duties.

Mr. Shepard said the original agreement with Mr. Rawls expired at the end of the fiscal year and the district was required to renew the agreement for the current fiscal year.

573. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-13

PURCHASING AND GENERAL BUSINESS (Continued)

Regarding Item E, lawn care, Mr. Carter said for the record he is not happy with the way the contract is written nor the way the company is performing. He said he thinks this is a district-wide problem. He said the only reflection of the school system that some community members or visitors have is the outside maintenance of the buildings. The district is being done an injustice by not enforcing what is in the contract and by not making the contract more specific. Mr. Carter said the contract states that the property is to be edged, mowed, have debris removed, and herbicide sprayed on all nongrass areas. He said he did not think there was a sidewalk in the district that doesn't have grass growing through it. He said the contract also states that all bermuda grass and turf areas will be cut once and twice per week Monday through Friday during primary growing seasons to maintain an average height of 2.5 inches. He said that is not happening. The agreement calls for athletic turf mowing (stadium lawns) two times per week, and practice fields mowed one time per week. Mr. Carter said he did not think this was happening. He did not say there was a breach of contract, but maybe the district should watch more closely. He said it might be worth the $13,300 a year to have the grass bagged, if they are going to leave it in piles. He said he does not think the district is getting their monies worth. Students are affected during the spring by the way the buildings look; the community around the school is affected in the way they view the Board as a whole and individual Board members. He said the district should either delegate or have someone appointed to keep a sharper eye on the lawn care. He said he understands this is the best mowing year the district has had with the company, but to him it is unacceptable. Dr. Crawford said he did have a very frank conversation with this organization Friday afternoon, and told them the district would be looking very closely at their services. The contract is open ended from the district's stand point and can be aborted at any time. He said the company is on stern notice that the district will be looking over their shoulder.

Mr. Carter said he had also spoken with the president of the company. Mr. Dempsey said in his motion he intended to state under Item Q, that Douglass High School would be included.

Regarding Item A (e), Foster School Site, Mr. Tom Yeargain said this was an area of 20 acres that the district rents for $36.00 a month. He said the property should be cleaned up and placed for sale. He said the property is right off Southeast 59 Street and that area has experienced recent growth.

Regarding Item E, lawn care, Mr. Yeargain said he would like to have staff investigate the cost of buying mowers and performing the work with district personnel. Regarding Item I, agreements with various organizations who supply educational services for qualifying students, Mr. Yeargain said he would like to know the total cost of these programs. Also, it appears to him there are services that are duplicated. He requested the amounts that grants pay, and how much the district pays. He said if staff does not have that information, he would like to remove the item from the agenda until further information is received. Mr. Bogle asked if Mr. Yeargain was offering an amendment to the motion to remove Item I from consideration.

Mr. Yeargain said he was.

574. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

'L_

M-14

PURCHASING AND GENERAL BUSINESS (Continued)

AMENDMENT TO THE ORIGINAL MOTION R. #08 REMOVE ITEM I FROM CONSIDERATIOJ (TO BE BROUGHT BACK OJ THE 7/31/95 AGENDA)^^

MOTION: SECOND:

Tom Yeargain Michael Carter

MOVE TO REMOVE FROM CONSIDERATION ITEM I UNTIL FURTHER INFORMATION IS RECEIVED FROM STAFF AND THAT THE ITEM WILL BE BROUGHT BACK FOR CONSIDERATION BY THE BOARD ON THE JULY 31, 1995 AGENDA. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye no

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 6 aye, 1 no. DISCUSSION

Dr. Guy Sconzo said he would work with Mr. Nick Kelly, Director, Budget and Financial Management, to determine the actual cost of all of the alternative educational facilities. He said these were renewals of agreements with various organizations who provide required educational services along with the district for students who have unique physical and emotional illness where treatment beyond the regular school is appropriate. Dr. Sconzo said the agreements are necessary and are only renewals. As long as the agreements are in place prior to the start of the 1995-96 school year, there would not be a problem with jeopardizing the delivery of services. Mr. Wayne Dempsey asked if he understood Dr. Sconzo to say that none of the services were offered during the summer? Dr. Sconzo said delaying action on the renewal of these agreements until July 31, 1995 would not jeopardize any services to students. APPROVAL OF RENTAL CÂ» LEASE AGREEME21TS

Rental or Lease Agreements for District Properties

Approval to continue rental or lease agreements for properties through June 30, 1996 at the rates shown. All agreements subject to the cancellation conditions as listed. Properties and organizations are as follows: a.

Dunjee High School, Tyler and Valleybrook Elementary Schools: Community Action Agency - The former Dunjee High School, Tyler and Valleybrook Elementary Schools; continuation of lease to Community Action Agency. Rate to be $4,241.10 per month for all three (3) sites. Lessee to provide property and liability insurance and be responsible for all maintenance and upkeep. Agreement subject to 30-day cancellation notice by either party. Proceeds to be deposited in the General Fund.

Whittier El^. School

Whittier Elementary School: Community Action Agency The former Whittier Elementary School; Community Action Agency. Lessee to pay $2,454.16 per month; agreement provides for 60day cancellation notice by either party. Lessee to provide property and liability insurance and be responsible for all maintenance and upkeep. Proceeds to be deposited in the General Fund.

Roan 414, Central Administration Building

Administration Building, Room 414: Teachers' Credit Union Office space. Room 414, Administration Building; to Teachers' Credit Union. Lessee to pay $325.17 per month as payment for space, utilities and parking and $1.75 per month to have Credit Union listed in the telephone directory, Proceeds to be deposited in the General Fund.

Dunjee, Tyler, & Valleybrook Elgnentary Schls.

MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

*â&#x2013; 15 PURCHASING AND GENERAL BUSINESS (Continued)

Sunset Elementary School: Special Care, Inc. - Monthly rate to be $2,070.00. Lessor to provide security for $79.00 per month. Lessee to provide property and liability insurance and be responsible for all maintenance and upkeep. Agreement subject to 60-day cancellation notice by either party. Proceeds to be deposited in the General Fund.

Sunset Elem. School

Foster School Site: Calvin Williams - The former Foster School site (20 acres approximately at S.E. 51 Street and Foster); to Calvin Williams, annual rental fee of $439.81. Agreement subject to 30-day cancellation by either party. Proceeds to be deposited in the General Fund.

Foster School Site

House on John Marshall Property: Vocational Agriculture Teacher - House at Northwest Robinson and North 96th Street (John Marshall Vocational Agriculture Building site); to vocational agriculture teacher, Tom Cross, who is to keep house, FFA barn and livestock in a clean condition and to be responsible for securing the FFA barn and livestock in lieu of cash rent. Agreement subject to 30-day cancellation by either party.

House on John Marshall H.S. Property

Lease-Purchase Agreements for District Properties

Approval to continue lease-purchase agreements through June 30, 1996, at the rates shown. organizations follow:

for properties Properties and

Foster-Estes Vo-Tech: Oklahoma City Area Vocational-Technical School No. 22 - The former Foster-Estes Vo-Tech to the Oklahoma City Area Vocational Technical School No. 22. The purchase price of $3,542,377.50 payable at a monthly rate of $11,807.92 beginning in July, 1982. Proceeds to be deposited in the General Fund.

Foster-Estes Vo-Tech

Lincoln Elementary School: City of Oklahoma City -The former Lincoln Elementary School, located at 1138 North Geary Avenue, Oklahoma City, Oklahoma, to the City of Oklahoma City. Purchase price is $819,000.00 payable over a period of 15 years in the amount of $54,600.00 per year beginning in November, 1988, payable in services provided to the district in the form of school crossing guards.

Lincoln Elem. School

Mayfair Elementary School: The Mayfair Center, Inc. - The former Mayfair Elementary School, located at 3200 N.W. 48, Oklahoma City, Oklahoma, to The Mayfair Center, Inc. Purchase price is $200,000.00 plus interest payable over a period of 12 years in the amount of $1500.00 per month. Proceeds to be deposited in the General Fund.

Mayfair Elem. School

Washington Center: Downtown Outreach Committee - The former Washington Center (excluding former print shop), located at 820 W. California, Oklahoma City, Oklahoma, to the Downtown Outreach Committee, Inc. Purchase price is $180,000.00 payable at the annual rate of $21,600.00 beginning in 1996. Proceeds to be deposited in the General Fund.

Washington Center

Parking Space Lease: School

T. K. Anderson, Inc. (Eugene Field Elementary

Approval to continue lease of parking space at 1411 North Classen from T.K. Anderson, Inc., for use by Eugene Field Elementary School staff and patrons at a cost of $400.00 per month for the 1995-96 fiscal year. Expense to be charged to account 000-2311-440-0000000-000-002. D.

APROVAL OF LEASE/PURCHASE AGREEMENTS

Board President and/or Superintendent: District

Grant Applications For The

Authorization for the President of the Board and/or Superintendent to execute for renewal, any continuing grant applications for the District, and to apply for any additional State Department of Education or federal grants deemed advisable during the 1995-96 fiscal year.

Parking Space for Eugene Fiel< Elem. School

Grant Applicatic Signators

576. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-16

PURCHASING AND GENERAL BUSINESS (Continued) Lawn Care Agreement;

Lawn Care Agraeement

Approval to extend the previously approved agreement with Southway Services, Inc., for lawn care at all district sites, exclusive of the Service Center, Taft Stadium, and Speegle Stadium, for the period of July 1, 1995, through October 20, 1995. This expenditure in the amount of $39,293.00 per month, for an estimated total of $146,700, is to be charged to General Fund account 611-9000-2630426-000-0000-000-052. (Original approval at the Board meeting of April 10, 1995.)

Independent Insurance Agents;

Consultants: Independent Insurance Agents

Consultants

Approval of renewal of Agreement with Independent Insurance Agents as consultant and authorization to pay for liability, boiler, property, and other insurance, as needed during the 1995-96 fiscal year.

Agreement: Gregg Elementary School

Bond Project Monitor Nichols Hills Elementary Schl.

Classen H.S. Alumni 2^soc.

Southway Services, Inc.

Rawls,

Bond

Project

Monitor,

Nichols

Hills

Approval to continue agreement with Gregg Rawls for the 1995-96 fiscal year to serve as project monitor for the Nichols Hills Elementary School Reconstruction Project at no cost to the district and under the same terms and conditions as approved by the Board on January 9, 1995.

Agreement;

Classen High School Alumni Association

Continue agreement with the Classen High School Alumni Association to continue to use an area at Classen School of Advanced Studies to house memorabilia of Classen High School (1995-96). Agreements;

Agreements: Various Organizations

Various Organizations For Services to 1-89 Students

Removed from the agenda and will be brought back at the July 31, 1995 Meeting of the Board of Education.

Fuel Purchase;

Fuel Purchase

Fleet Use

Recommend approval to purchase fuel from the following companies, on a "spot check" basis, as listed below for the 1995â&#x20AC;&#x2122;-96 fiscal year; Red Rock Company PO Box 82336 Oklahoma City, OK 73148

Paul Penley Oil Company 2627 West Reno Oklahoma City, OK 73106

Mid-West Oil L.T.D. PO Box 271616 Oklahoma City OK 73137-1616 1995-96 CHS Purchases

1995-96 Child Nutrition Service Purchases Approval to place orders as needed during the 1995-96 fiscal year for goods and services for the Child Nutrition Services Department to be used in all school cafeterias from companies responding to invitation for bids and request for quotations. QUOTATION 8267 Paper Goods 12 Mailed - 9 Returned

William E. Davis & Sons, Inc.

Paper goods, plastic wrap Sysco Food Service of Oklahoma Food Baskets, Nacho Bowls, Foil, Disposable Forks and Spoons, Containers, Paper Goods

577.

MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-17

PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 CNS Purchases

North American Paper Company

Portion Cups, Containers, Clear Bowls

Ansley Paper Company Disposable Towels

Unisource Paper Company 4 Oz Bowls

Cardinal Paper Company Pan Liners ALTERNATES QUOTATION 8267 - PAPER GOODS

William E. Davis Food baskets. Disposable plates

Sysco Food Service of Oklahoma

Paper goods North American Paper Company

Aluminum foil. Disposable forks, Disposable trays Cardinal Paper Company

Can Liners, Disposable spoons, containers, plastic wrap

Unisource Paper Company Disposable Towels, Paper Goods QUOTATION 8273 BAKERY 2 Mailed - 1 Returned

Rainbo Baking Company Actual amount purchased determined by participation on all bakery products. Bakery Items

QUOTATION 8268 PEST CONTROL 4 Mailed - 3 Returned

BULLSEYE PEST & WEED CONTROL Pest Control Service for each cafeteria area and Child Nutrition Office sites COSHOW PEST INC.

Pest Control Service for the Service Center Warehouse ALTERNATES QUOTATION 8268 COSHOW PEST CONTROL INC. Pest Control Service for each cafeteria and Child Nutrition Office sites.

BULLSEYE PEST CONTROL & WEED COMPANY Pest Control Treatment for Service Center Warehouse

578. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 U

M-18 PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 CNS Purchases

QUOTATION 8283 CHEMICAL/CLEANING SUPPLIES 16 Mailed - 6 Returned

SYSCO FOOD SERVICE Chlorine Bleach Northwest Arkansas Paper Company Dishwashing Liquid

ALTERNATES QUOTATION 8283

THE CLOROX COMPANY

Chlorine Bleach COLGATE/PALMOLIVE COMPANY Dishwashing Liquid

QUOTATION 8269 PRODUCE 3 Mailed - 2 Returned

BEN E. KEITH FOODS - Actual amounts to be used is determined by participation. TkLTERNATES QUOTATION 8269

CENTRAL OKLAHOMA PRODUCE QUOTATION 8270 POTATO AND CORN CHIP PRODUCTS 4 Mailed - 2 Returned

BOAZ CANDY & TOBACCO COMPANY

Potato Chips and Corn Chips

QUOTATION 9278 ARMORED CAR TRANSPORTATION 2 Mailed - 1 Returned LOOMIS, INCORPORATED Pick Up Per School/$12.50 (For All Designated School Sites) QUOTATION 9276 ICE CREAM, DELIVERED 2 Mailed - 1 Returned

BLUE BELL CREAMERY

Various Ice Cream products - Actual amount purchased is determined by participation for all ice cream products.

579. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-19

PURCHASING AND GENERAL BUSINESS (Continued) QUOTATION 9274 EGGS/MARGARINE/CHICKEN DELIVERED 2 Mailed - 1 Returned

COUNTRY SQUIRE

Eggs, Margarine, Chicken QUOTATION 8285 DRY CEREAL 6 Mailed - 4 Returned

SYSCO FOOD SERVICE

Dry Cereal RALSTON FOOD SERVICE

Dry Cereal ALTERNATE QUOTATION 8285

WILLIAM E. DAVIS & SONS, INC.

Dry Cereal QUOTATION 8284 CHEESE 18 Mailed - 3 Returned

SYSCO FOOD SERVICE

Shredded Cheddar Cheese BAR-S-FOOD SERVICE String Cheese, Sliced Processed American Cheese

BEATRICE CHEESE INCORPORATED Shredded Mozzarella Cheese ALTERNATES QUOTATION 8284

SYSCO FOOD SERVICE String Cheese, Sliced Processed American Cheese, Shredded Mozzarella Cheese QUOTATION 8263 FROZEN MISCELLANEOUS ITEMS 18 Mailed - 6 Returned

CAL-TEX CITRUS JUICE, INC. Juice, Assorted Flavors OSCEOLA FOODS

Margarine ALTERNATES QUOTATION 8262 VANDEN BERGH FOODS COMPANY

Margarine

1995-96 CNS Purchases

580. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

N-20 PURCHASING AND GENERAL BUSINESS (Continued)

QUOTATION 8266 CONDIMENTS 20 Mailed - 8 Returned

1995-96 CNS Purchases

SYSCO FOOD SERVICE OF OKLAHOMA Salad Dressing, Mustard, Jelly

DEL MONTE FOODS Tomato Catsup

PORTION PAC INC.

Catsup, Mustard, Salad Dressing LYONS MARGUS Jelly ALTERNATES QUOTATION 8266

SYSCO FOOD SERVICE OF OKLAHOMA Catsup Tomato WILLIAM E. DAVIS AND SONS, INCORPORATED Salad Dressing, Mustard, Catsup, Buttermilk, Jelly

QUOTATION 8265 CANNED FRUITS AND VEGETABLES 26 Mailed - 10 Returned TRUITT BROTHERS, INCORPORATED Green Beans ALLEN CANNING COMPANY Beans, Pork, Ranch Style, Pinto, Black-eyed

DEL MONTE FOODS Peas, Corn, Mixed Fruit, Peaches, Pears, Pineapple

WILLIAM E. DAVIS AND SONS, INCORPORATED Tomatoes, Cranberry Sauce, Apples, Applesauce

ALTERNATES QUOTATION 8265

DEL MONTE FOODS Green Beans, Tomatoes

AMERICAN HOME FOODS Beans, Pork, Ranch Style, Pinto, Black-eyed

WILLIAMS E. DAVIS AND SONS, INCORPORATED

Peas, Peaches, Pineapple GREEN BAY COMPANY

Peas

581. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-21

PURCHASING AND GENERAL BUSINESS (Continued)

SYSCO FOOD SERVICE OF OKLAHOMA Corn, Tomato Paste, Cranberry Sauce, Apples, Applesauce LA FOODS Mixed Fruit

TRUITT BROTHER, INCORPORATED Pears

LANCE, INCORPORATED Various cracker items - Actual amount purchased is determined by participation on all cracker items. QUOTATION 8277 DELIVERED SNACKS 3 Mailed - 2 Returned

MCKEE GOODS Various snack items - Actual amount purchased is determined by participation on all snack items. QUOTATION 8279 DELIVERED MEXICAN ITEMS 3 Mailed - 2 Returned

TACO BELL CORPORATION

Actual amounts to be used is determined on participation. Various types of mexican food items: Burritos QUOTATION 8280 DELIVERED PIZZA ITEMS 3 Mailed - 2 Returned

GODFATHER'S PIZZA RUSSET FRENCH FRIED POTATOES

BASIC AMERICAN FOODS (Single Source) French Fried Potatoes QUOTATION 8263 STAPLES I 32 Mailed - 15 Returned IMPERIAL HOLLY CORPORATION

Brown Sugar, Powdered Sugar, Granulated Sugar SYSCO FOOD SERVICE OF OKLAHOMA

Flour, Salt, Yeast, Baking Soda, Baking Powder, Cocoa, Beef Base, Ham Base, Gelatin BOLNER'S FIESTA SPICES

Spices

BEENNO FOODS PRODUCTS INCORPORATED Salad Dressing Mix

Cornmeal,

1995-96 CNS Purchases

582, MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-22 PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 CNS Purchases

UNDERWOOD FOOD PRODUCTS Taco Seasoning

BASIC AMERICAN FOODS

Onions PRECISION FOODS

Cornstarch ALTERNATES QUOTATION 6283

WILLIAM E. DAVID AND SONS, INCORPORATED

Brown Sugar, Powdered Sugar, Granulated Sugar, Flour QUOTATION 8272 MILK DELIVERED 3 Mailed - 2 Returned

FARM FRESH INSTITUTIONAL SALES DIVISION/TOWNLEY'S DAIRY COMPANY

Actual amount of purchase is determined by participation on all milk products. Milk products. Juices ALTERNATE QUOTATION 8272

BORDEN, INC. Milk Products, Juices QUOTATION 8260 FROZEN ITEMS 33 Mailed - 20 Returned

McCARTY FOODS Chicken Strips

TYSON FOODS Chicken Nuggets, Beef Patties, Chicken Fried Steaks

INTERSTATE SEAFOODS Fish Nuggets ZARTIC INC.

Beef Patties, Chicken Breast Fillet PIERRE FOODS

French Toast

RODRIGUEZ FESTIVE FOODS Breakfast Burrito SYSCO FOOD SERVICE OF OKLAHOMA

Breakfast Doughnut, Roast Beef, Mixed Vegetables

584. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-23 PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 CNS Purchases

SABATASSO FOODS

Breakfast Bagel LONGMONT FOODS

Turkey WILSON FOODS Turkey, Sliced PRESTO FOODS Frozen Topping AMBROSIA FOODS

Chocolate Chips WILLIAM E. DAVIS AND SONS

Strawberries, Hashbrowns CONTINENTAL MILLS Frozen Waffle

MAZZONE ENTERPRISES

Frozen Fruit Cup MINH FOODS

Egg Rolls BETTER BAKED FOODS

Pizza NORPAK FOODS

French Fry Potato

BRIDGFORD FOODS Biscuits

PAPETTI'S FOODS Eggs RICH'S INCORPORATED Breadsticks

SIMPLOT FOODS, INCORPORATED

Potato Tator Tots ALTERNATES QUOTATION 8260 MAMA TISH'S INTERNATIONAL

Frozen Fruit Cup

TYSON FOODS Fish Nuggets

585, MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-24

PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 CNS Purchases

MCCARTY FOODS

Chicken Nuggets PIERRE FOODS Beef Patties, Chicken Breast Fillets, Chicken Strips

WILLIAM E. DAVIS AND SONS Breakfast Doughnut ADVANCE FOODS

Beef Patties

QUAKER INC. French Toast, Frozen Waffle CONTINENTAL MILLS INC.

Pancakes STATE FAIR FOODS

Sausage in Pancake NUTRIFIL FOODS

Frozen Topping

HUDSON FOODS Turkey

DUBUQUE

Turkey SIMPLOT FOODS

Strawberries LAND O FROST CO.

Roast Beef SYSCO FOODS OF OKLAHOMA

Breakfast Burrito, Pizza

BEN E. KEITH FOODS Egg Rolls LAMB WESTON FOODS Hashbrowns

BRIDGFORD FOODS

Breadsticks LADY BALTIMORE FOODS

Biscuits

Chicken Fried Steak,

586. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-25 PURCHASING AND GENERAL BUSINESS (Continued)

ORE-IDA FOODS

1995-96 CNS Purchaes

Potato Tator Tots SUNNY FRESH INC. Eggs QUOTATION 8261 FROZEN ITEMS II 30 Mailed - 17 Returned

SYSCO FOODS SERVICE OF OKLAHOMA Corn Dogs

TYSON FOODS Sausage Patties RODRIGUEZ FESTIVE FOODS

Flour Tortillas PERDUE FARMS

Franks LAND 0 FROST CO.

Bologna

WILSON FOODS Ham, Hot Link

ORBIT FOODS Flour Tortillas JONES DAIRY FARM

Sausage Patties DUBUQUE FOODS

Sliced Ham

WILLIAM E. DAVIS AND SONS

Pepperoni JONES DAIRY FARM Sausage Links ALTERNATES QUOTATIONS 8261 WILSON FOODS Franks

SYSCO FOOD SERVICES OF OKLAHOMA

Franks, Tortillas STATE FAIR FOODS Corn Dogs

'} ’■

587, MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-26 PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 CNS Purchases

TYSON FOODS Bologna, Hot Link, Sausage Links

SWIFT FOODS

Pepperoni QUOTATION 8264 STAPLES II 32 Mailed - 21 Returned

SUNSHINE FOODS

Graham Crackers

GOODSOURCE FOODS

Animal Crackers WILLIAM E. DAVIS AND SONS Rice, Olives

SYSCO FOOD SERVICES OF OKLAHOMA

Picante Sauce, Potato Pearls, Macaroni, Gravy Mix, Vinegar, Nacho Shells RALSTON FOODS Rolled Oats

GILSTER MARY LEE

Spaghetti CITRUS WORLD Canned Juice Drink HEINZ INC.

Pickles, Pizza Sauce

CAMPBELL'S FOODS Nacho Cheese Sauce CANADIAN PURE BEVERAGE DISTRIBUTION Plastic Bottled Beverage, Assorted Flavors

BREMNER FOODS

Snack Items GOODSOURCE INC.

Snack Items INTERMEX INC. Jalapeno Peppers GRIFFIN COMPANY

Syrup

588, MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-27 PURCHASING AND GENERAL BUSINESS (Continued) ALTERNATES QUOTATION 8264 CUSTOM FOODS Gravy Mix CLEMENTS FOODS

Vinegar

O.B. MACARONI Spaghetti TROPICANA INC.

Canned Juice Drink

AMERICAN HOME FOODS Rolled Oats SYSCO FOOD SERVICE OF OKLAHOMA Rice

ORBIT FOODS Nacho Shells L.

1995-96 District-Wide Services Permission to place orders locations and schools during or discounts received to be quotations to the following

for services to be used at various the 1995-96 school year. Prices paid based on response to invitations for companies:

Asbestos Testing Asphalt Automotive Batteries Concrete, Limestone, Sand, Top Soil, and Sacked Material Drug & Alcohol Testing

Fire Extinguishers & Range Hood Systems Library Books Magazines & Periodicals Office Machine Maintenance

Oxygen, Nitrogen, Co 2, & Acetylene Pre-Approve Sole Source Items Pre-Employment & Asbestos Related Physicals

Stanley Engineering, Inc. Haskell Lemon Construction Exide Battery Sales Joe Brown Company Independent Occupational Health Center Automatic Protection Systems Firemaster Baker & Taylor, Inc. Macos Publications Oklahoma Business Systems Thompson Book & Supply Capitol Hill Typewriter A.B. Dick Products Company Sooner Air Gas

Various Companies Parkway Wellness Center Meridian Priority Occupational Health Network Southwest Library Bindery Horton Motors

Rebinding Library Books Rebuilt Long Blocks & Diesel Engine Rebuilding Aamco Transmissions Rebuilt Transmissions T&W Tire Company Tire Recapping Joe Esco Tire Company Tires & Tubes Rick Tire Company T&W Tire Company

1995-96 District Wide Services

589. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-28

PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 Maintenance Contracts: Computers

1995-96 Publishers and Suppliers

1995-96 Maintenance Contracts for Computers Recommend award of full maintenance coverage for 1995-96 on (1)ail administrative and service center computers (that are connected to the mainframe), (2) all administrative computers in the schools that are mainframe connected, and (3) all computers and peripheral equipment in the IBM Writing-to-Read laboratories in the elementary schools to United Systems, Inc., in the amount of $74,818.20.

1995-96 Materials, Suppliers

Supplies,

and

Services

With

Publishers

and

Recommend approval to place orders for materials, supplies, and services as needed during the 1995-96 school year with publishers and suppliers. Prices and discounts are based on publishers' price list and distributors' educational discount.

590. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-29

PURCHASING 2kND GENERAL BUSINESS (Continued) 1995-96 Publishers and Suppliers

BOOKS,

(LIBRARY, TEXT, REFERENCE), FILM, AND SUPPORTING MATERIAL

American Association of School Administrators (AASA) Addison-Wesley Publishing Company

Aims Media, Inc. Alfred Higgins Productions Allyn & Bacon, Inc. American Library Association American School Publishers Arista Corporation Arthur Barr Productions Association for Supervision and Curriculum Development Audio-Visual Enterprises

Baker & Taylor Books

â&#x20AC;¢

Barr Films Barron's Educational Services, Inc. Benefic Press Bennett, Charles & Company BFA Educational Media Billy Budd Films Book Lures Borg-Warner Educational Systems Bound-To-Stay-Bound Booker, R.R. Company Bowmar Records, Inc. Brain-Age Books

Center & Associates Carolina Biological Supply Centron Educational Films Center for Innovative in Education Children's Press

Books and Periodicals

Instructional Materials and Textbooks Films and Film Leasing Films and Film Leasing Textbooks Instructional Materials Instructional Materials and Textbooks Instructional Materials Films and Film Leasing Instructional and Training Materials Instructional Materials Instructional Materials and Library Books Films and Video Cassettes Instructional Materials Instructional Materials Instructional Materials Films and Film Leasing Films and Video Cassettes Library Books Instructional Materials Instructional Materials and Library Books Instructional Materials Instructional Materials Library Books Instructional Materials Instructional Materials Films and Video Cassettes Instructional Materials Instructional Materials and Library Books

591. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-30 PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 Publishers and Suppliers

Churchill Filins CIMC (State Department of Vo-Tech) Clanahan (Arnold) Wholesale Book Company College Board Collier-Macmillan Company Committee for Economic Development Communication Skill Builders Compton Company

Computer Associates Continental Book of Oklahoma Core Knowledge Foundation

Coronet Instructional Films Council of Great City Schools Cox Subscriptions, Inc. Craig-Hart Publishing Company CTB Macmillan McGraw-Hill Cuisenaire Company of America Dale Seymour Data Research Delta Education Delmar Publishing Company Denver Developmental Materials, Inc. Demco Company Developmental Learning Materials Dictation Desk

Discover: Skills For Life Disney (Walt) Educational Media Company Doubleday and Company

EMC

Instructional Materials Library Books Textbooks Textbooks Instructional Materials Library Books Instructional Materials Tapes and Instructional Materials Instructional Materials Films and Film Leasing Instructional Materials and Library Books

EBSCO Econo-Clad Company Education Corporation of America Education Week Educational Advancement Services, Inc. Educational Testing Services

Educators Publishing Service Effective Schools

Films and Video Cassettes Instructional Materials Instructional Materials and Library Books Advanced Placement Exams Instructional Materials and Library Books Instructional Materials and Library Books Instructional Materials Instructional Materials and Reference Books Instructional Software Instructional Materials and Library Books Instructional Materials and Books Films and Video Cassettes Books and Periodicals Magazines and Periodicals Instructional Materials Instructional, Testing Materials & Software Instructional Materials

A-32

Magazines and Periodicals Books Instructional Materials Books and Periodicals Instructional Materials Instructional Supplies & Testing Material Instructional Material Library Books and Periodicals Textbooks

592, MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-31 PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 Publishersand Suppliers

Encyclopedia Brittanica Education Corporation Eye Gate House

Instructional Materials and Reference Books Instructional Materials

Fairview Audio-Visual Field/Enterprise Educational Corporation Filins, Inc. Follett Publishing Company

Instructional Materials Instructional Materials and Library Books Films and Film Leasing Instructional Materials and Library Books Computer Software Instructional Materials

Follett Software Company Frey Scientific Company General Binding Corporation Glenco/McGraw-Hill Globe Book Company Golden Phoenix Communications Goodheart-Wilcox Great Books Company

Educational Corporation

Group W. Productions Guidance Associates Handel Film Corporation Harcourt Brace, Jovanovich, Inc.

Harlow Publishers

Harper and Row Publishers

Haworth Press Heath, D.C. & Company Hertzberg-New Method Hoffman Educational Systems Holt, Rinehart & Winston

Horace Mann Society Houghton Mifflin Company

Supplies Textbooks Instructional Materials Films Textbooks Instructional Materials and Textbooks Grolier Instructional Materials and Reference Books Films Instructional Materials

Films and Film Leasing Instructional Materials, Library Books, Tests and Textbooks Instructional Materials and Textbooks Instructional Materials, Library Books and Textbooks Library Books Instructional Materials, Textbooks, Library Books and Tests Instructional Materials and Library Books Instructional Materials Instructional Materials, Library Books and Textbooks Books and Periodicals Instructional Materials and Textbooks

593. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-32

1995-96 Publishers and Suppliers

PURCHASING AND GENERAL BUSINESS (Continued)

I.E.S.S., Inc. Incentive Publications Innovative Sciences, Inc. Instrumentalist, The Interstate Distributors

Instructional Materials Library Books Instructional Materials Books and Periodicals Instructional Materials

Jacobsen, Robert; Design Jefferson Law Book Company Kappa Delta Pi Kelwynn Group

Instructional Material Library Books Books and Periodicals Periodicals, Video Cassettes and Books Films and Video Cassettes

King Features Educational Division

Lakeshore Associates

Landers Associates Landmark Editions, Inc. Large City School Superintendents Lariin Learning Corporation of America Libraries Unlimited Listening Library

Macmillan/McGraw-Hill

Books and Instructional Materials Periodicals Library Books Books and Periodicals Library Books Films and Film Leasing Periodicals Instructional Materials

Modern Curriculum Press Modern Media Services Music Educators National Conference

Instructional Materials and Textbooks Films and Video Cassettes Library Books Textbooks Instructional Materials Library Books and Textbooks Films and Video Cassettes Instructional Materials and Textbooks Films and Video Cassettes Instructional Materials Instructional Materials Films and Video Cassettes Instructional Materials and Textbooks Instructional Materials Films and Video Cassettes Instructional Materials

National Association of Secondary School Principals (NASSP)

Library Books and Periodicals

Martin Moyer Films McCutchen Publishing McDougal, Littell McGraw-Hill Book Company

McGraw-Hill Textfilms McKnight Publishing Company Media Five Film Distributors Media Materials, Inc. Merrill Publishing Company Metromedia Producers Corporation Milady

594. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 N-33 PURCHASING AND GENERAL BUSINESS (Continued)

1995-96 Publishers and Suppliers

National Council for Teachers of English National Council for Teachers of Math National Council for Teachers of Science

Library Books and Periodicals Instructional Materials Instructional Materials

National Film and Video National Geographic Society

Films and Film Leasing Instructional Materials, Library Books, Films and Film Leasing Books and Periodicals Books and Periodicals Periodicals

National Middle School Association National School Board Association National School Public Relations Association National Textbook Company NEA Professional Library New Body Specials New Day Films N L Associates

Nystrom

Oklahoma State University Ontario Education Communications Authority Open Court Publishers Oxford Films

Textbooks Library Books Instructional Materials Films and Video Cassettes Instructional Materials and Books Instructional Materials Films and Video Cassettes Films and Video Cassettes

Textbooks Films and Film Leasing

Paramount Communications Parent Teacher Association (PTA) Penna-Bound Books Phi Delta Kappa

Films and Film Leasing Books and Periodicals Library Books Library Books and Periodicals

Pied Piper Media

Books and Instructional Materials Instructional Materials and Textbooks Books and Instructional Materials Books and Instructional Materials Films and Film Leasing Instructional and Testing Materials Films and Video Cassettes

Prentice Hall, Inc. Preschool Source Preston, J.A. Corporation

Productions Unlimited, Inc. Psychological Corporation Pyramid Films

595. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 fe

ri=

M-34

PURCHASING AND GENERlkL BUSINESS (Continued)

1995-96 Publishers and Suppliers

Quest International

Instructional Materials

Rand-McNally and Company

Instructional Materials and Reference Books Instructional Materials and Library Books Instructional Materials Textbooks, Instructional and Testing Materials

Random House, Inc. Regents Publishing Company Riverside Publishing Company Sadler,W.H., Inc. Scholastic Book Service Schoolbook Press, Inc. Schoolmasters Shoestring Press Science Kit and Boreal Laboratories Science Research Associates (SRA) Scott, Foresman and Company

Scribner Educational Publishing

SFM Media Service Corporation Sigma Educational Media Silver Burdett and Ginn Simon and Schuster, Inc. Social Issues Research Society for Visual Education Sonoma State University Southwestern Media Services, Inc. Southwestern Publishing Company Steck-Vaughn Company Sunburst Communications, Inc. Sun Valley Systems Teachers College Press Teacher's Discovery

Teaching Film Custodians Teachware

Therapy Skill Builders Thompson School Book Depository Time Life Multimedia Troll Associates

Instructional Materials Instructional Materials and Library Books Instructional Materials Books Instructional Materials Instructional Materials Instructional Materials and Textbooks Instructional Materials and Textbooks Films and Video Cassettes Video Cassettes Instructional Materials Instructional Materials Library Books Instructional Materials Books Films and Film Leasing Instructional Materials Instructional Materials Instructional Materials Printed Forms

Library Books Books and Instructional Materials Films and Film Leasing Books and Instructional Materials Books and Instructional Materials Instructional Materials and Textbooks Films and Video Cassettes Instructional Materials and Films

596. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-35

PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 Publishers and Suppliers

University Microfilm University of OK Press University of Oregon UPA Productions of America USA Video

Periodicals Books Books Films and Video Cassettes Video Cassettes

Van Nostrand Viacom International

Library Books Films and Video Cassettes

Walsworth Publishing Company West Publishing Company Western Psychological Services Weston Woods Whittington, Dick Press Wilson, H.W. & Company World Book-Childcraft Wright Group Publishing

Textbooks Instructional Instructional Instructional Instructional Instructional Library Books Instructional

Xerox Education Publication

Instructional Materials

Zephyr Press

Instructional Materials and Books

Materials Materials Materials Materials Materials Materials

GRAPHIC SERVICES A.B. Dick Products Company All Printing Company Cushman & Wakefield Duncan Bindery Service Duplicating Equipment Repair, Inc. Epperson Photo-Video Equipment Repair & Supply Garman Audio/Video Productions Graphic Art Equipment Letter Press Pitney Bowes Credit Corporation Postmaster United Postal Service Western Paper Company Xerox Corporation

Print Shop Equipment Rpatr Out-of-House Finishing Presort First Class & Bulk Mail Out-of-House Finishing Equipment Repair Photo Supplies Print Shop Equipment I^air Video Services Equipment Repair Out-of-House Finishing Mailing Equipment Postage Parcel Delivery Equipment Repair Copying Machines

597. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

L 1=

M-36 PURCHASING AND GENERAL BUSINESS (Continued)

1995-96 Publishers and Suppliers

FINE ARTS

Band and String Instrument Repair

Harold Blue Inter-City Violin Studios Larsen Music Company Musical Instrument Services (Martin Bellows) Perfect Pitch Music (Floyd Haynes) Stuart Instrument Repair (Wayne Stuart)

Piano Tuning & Repair Jay Welch Jesse Jones Piano Service Nathan Sobel Electronic Tuning & Repair

Ford Audio-Video John Blackwell (Megabyn Associates) Landry Electronics Low Cost Audio Video Center, Inc. Computer Repair

United Systems, Inc. Visual Art Ecfuipment Repairs

Epperson Photo-Video House of Clay Ira Wynne Photo Products Repair Stipends Adj udicators-Festivals Artists in Residence Clinicians

598. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-37

PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 Publishers and Suppliers

PLANNING, RESEARCH AND INFORMATION SERVICES Advanced Systems and Peripherals Data 21 Design Strategy Goal Systems International IBM Corporation 1ST, Inc. Landmark Systems MAS, Inc. National. Computer Systems

Precept SAS Institute, Inc. Scantron SDI USA, Inc. Southwestern Bell SPSS, Inc. Sun Valley Systems Syncsort Telex United Systems, Inc.

Hardware, Software & Maintenance Software & Maintenance Software & Maintenance Software & Maintenance Hardware, Software & Maintenance Software & Maintenance Hardware & Maintenance Software & Maintenance Printed Forms, Hardware, Software & Maintenance Printed Forms Software & Maintenance Printed Forms, Hardware & Maintenance Software & Maintenance Hardware & Maintenance Software & Maintenance Hardware, Software & Maintenance Software & Maintenance Hardware & Maintenance Hardware, Software & Maintenance

CURRICULUM (Athletics) All City Conference EQUIPMENT A. B. Dick Products of OK Zeno Systems

Risograph Duplicators Sharp Copiers

599. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

â&#x2013; l_

M-38 PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 Refuse Service

Contract For 1995-96 Refuse Service: Inc.

Waste Management of Oklahoma,

Approval to contract with Waste Management of Oklahoma, Incorporated, who submitted the low bid (3 received), for District refuse service for the 1995-96 fiscal year. This expenditure, in the amount of $10,500 per month, is to be charged to account 0002600-420-000-0000-000-052.

(ITEMS P THROUGH V RELATE TO BOND ISSUE PROJECTS) 1995-96 Bond Project Consultant Agreement

1995-96 Agreement: Services

The Benham Group

(Bond

Project Consultant

Continuation of the existing agreement with The Benham Group to provide bond project consultant services as needed during 1995-96. Terms, conditions and fee schedule to remain the same as the 199495 agreement.

Temperature Control Valves: Change from Pneumatic to Electronic Actuated Valves (Moon Middle School)

Temperature Control Valves: Pneumatic to Electronic

Approval to change temperature control valves from pneumatic to electronic actuated valves for Moon Middle School and Douglass High School. Controls to be provided by Powers of Oklahoma. Control package for all secondary schools was approved at the June 16, 1995, Board of Education meeting. This expenditure, in the amount of $2,600.00, is to be charged to Bond Fund accountl05-4700-450OOO-OOOO-OOO-OPU.

Asbestos Removal: Capitol Hill H.S. Field House

Asbestos Removal: Asbestos, Inc.

Capitol Hill High School Field House (American

Approval for asbestos removal at Capitol Hill High School Field House by American Asbestos, Inc., who submitted the low bidfor this project (6 received). This expenditure, in the amount of $11,285.00, is to be charged to Bond Fund Account 105-4700-450-0000000-000-705.

Change Order #1: School HVAC)

Roosevelt M.S. Change Order #1

Meridian Sheet Metal,

Inc.

(Roosevelt Middle

Approval of Change Order #1 resulting in an increase in cost of $3,545.00 for the contract with Meridian Sheet Metal, Inc., for Roosevelt Middle School HVAC and related electrical work project. (Adjustment is for the rerouting of piping and lowering ceiling height.)

Southeast H.S. Change Order #1

Original Contract Sum Total Increase in Cost (CO #1) Total Adjusted Contract Sum

$ 904,670.00 +3,545.00 $ 908,215.00

Change Order #1: Ron G. Moore Co., Inc. Window Replacement)

(Southeast High School

Approval of Change Order #1 resulting in a decrease in cost of $1,810.00 for the contract with Ron G. Moore Co., Inc., for the Southeast High School window replacement project. (Adjustment due to agreement to leave off metal security screens on 2nd floor of gym and store front and not install glass at south elevation of the courtyard.)

Original Contract Sum Total Decrease in Cost (CO #1) Total Adjusted Contract Sum

$ 248,836.00 -1,810.00 $ 247.026.00

600. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-39

PURCHASING ANO GENERAL BUSINESS (Continued)

Change Order #1; HVAC)

Globe Construction Company (Hoover Middle School

Hoover M.S. Change Order #1

Approval of Change Order #1 resulting in a decrease in cost of $2,618.00 for the contract with Globe Construction Company for Hoover Middle School HVAC and related electrical work project. (Net deduction due to removing duplicate chiller disconnects from contract price and adding in cost of electric meter base.)

Original Contract Sum Total Decrease in Cost (C0#l) Total Adjusted Contract Sum

Change Order #3; Renovation)

$ 1,116,100.00 -2,618.00 $ 1,113,482.00

J. W. Skaggs Co. (Nichols Hills Elementary School

Approval of Change Order #3 resulting in a net decrease in cost of $4,210 in the contract with J.W. Skaggs Co., for renovating Nichols Elementary School. (Net deduction due to dropping contingency fund for corridor wall tile repair; omitting ramps, stairs, and rails outside door B102A; omitting kitchen ceiling, storage; adds are for sump pump and rerouting of natural gas piping.

Original Contract Sum Net Change On CO #1,2 Adjusted Contract Sum Total Decrease In Cost (CO #3) Total Adjusted Contract Sum (CO, #1,2,3)

$ 2,039,240.00 +16,384.00 $ 2,055,624.00 -4,210.00 $ 2,051,414.00

Nichols Hills Elementary Schoc Change Order #3

,// /

601. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 M-40

STATEMENT(S) OF CERTIFICATION

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for approval of automatic temperature control. valves for various schools from Powers of Oklahoma in the Board of Education Meeting agenda of Jul^ 1-Q, 1^95 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Mr. Charles Allen

(Date)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for approval .of asbestos removal - at Capitol Hill High School Field-House by American Asbestos, Inc, in the Board of Education Meeting agenda of July 10, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Mr. Charles Allen Z-

(Date)

602, MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

;m -41 STATEMENT(S) OF CERTIFICATION

TO:

BOARD OF EDUCATION

I hereby certify to the best of my Knowledge that the recommendation for expenditure of Bond funds for Change Order #1 resulting in an in cost_of $3.545Â«oo foe the contract with Meridian Sheat.Metal, Inc., for Roosevelt Middle School HVAC and related electrical work project in the Board of Education Meeting agenda of 10. 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Mr. Charles Allen

(Date)

603. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-42 UNFINISHED

RECCWSIDERATIO'l OF DAY CKEiE PROGRAMS PCR 1995-96

Reconsideration;

BUSINESS

Day Care Programs For 1995-96

Reconsideration of the following motion, as approved at the Board of Education meeting on June 12, 1995. (Reconsideration in accordance with Board Policy B-24: BOARD MEETING PROCEDURE.) NOTE; Item (a) can either be

1) 2) 3) 4)

Discussed and reapproved as is; Amended or replaced by an alternate motion; Postponed until a later meeting pending additional study by staff; Left as previously approved with no further action taken.

Recommend approval to discontinue all district Day Care Programs for the 1995-96 school year and authorization to notify affected parents of this action. Further recommend that the district allow those school aged children now attending a school on a day care transfer to continue at that school through completion of the 5th grade.

Alternate Motion for Consideration

R. #09 ACCEPTANCE OF A 1 YEAR DHS GRANT; â&#x2013;¡CXSITINDE WITH DAY CARE PROGRAM

MOTION: SECOND:

Accepting a special one year grant offer from the Department of Human Services to assist the district in the following, and; 1.

Continuing current day care services in the District's nine day care centers without general fund subsidy.

Using grant funds to make necessary renovations in compliance with fire and other code requirements for day care centers.

Establish a specific task force of day care parents and others representing each of the nine day care centers to study and make recommendations regarding any necessary changes in district day care services for 1996-97 and beyond and the task force be charged with preparing a report for the Superintendent and the Board no later than January 31, 1996.

Establishing a position of District Coordinator for Day Care Centers and reassigning a current administrator to that position.

Raising the fees by $8.00 per student per week to coyer the cost of meals as required by DHS regulations. Wayne Dempsey Terri Silver

MOVE TO ACCEPT A SPECIAL ONE YEAR GRANT OFFER FROM THE DEPARTMENT OF HUMAN SERVICES TO ASSIST IN THE FOLLOWING AND THAT THE DISTRICT WOULD:

CONTINUE CURRENT DAY CARE SERVICES IN THE DISTRICT'S NINE DAY CARE CENTERS WITHOUT GENERAL FUND SUBSIDY.

USE GRANT FUNDS TO MAKE NECESSARY RENOVATIONS IN COMPLIANCE WITH FIRE AND OTHER CODE REQUIREMENTS FOR DAY CARE CENTERS.

ESTABLISH A SPECIFIC TASK FORCE OF DAY CARE PARENTS AND OTHERS REPRESENTING EACH OF THE NINE DAY CARE CENTERS TO STUDY AND MAKE RECOMMENDATIONS REGARDING ANY NECESSARY CHANGES IN DISTRICT DAY CARE SERVICES FOR 1996-97 AND BEYOND AND THE TASK FORCE BE CHARGED WITH PREPARING A REPORT FOR THE SUPERINTENDENT AND THE BOARD NO LATER THAN JANUARY 31, 1996.

604, MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-43 UNFINISHED BUSINESS (Continued)

ROLL CALL

ESTABLISH A POSITION OF DISTRICT COORDINATOR FOR DAY CARE CENTERS AND REASSIGNING A CURRENT ADMINISTRATOR TO THAT POSITION.

RAISE THE FEES BY $8.00 PER STUDENT TO COVER THE COST OF MEALS AS REQUIRED BY DHS REGULATIONS. Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye no aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 6 aye, 1 no.

DISCUSSION Mrs. Thelma R. Parks said in the discussion last week someone said that if the fees were raised for day care centers, the financial support that DHS contributes would be withdrawn. She asked if that understanding was correct? Dr. Crawford asked Dr. Guy Sconzo to respond to Mrs. Parks question. He also said he wanted to commend staff for their efforts. He said Dr. Sconzo among others did an excellent job in negotiating with DHS and feels this is an very favorable report. Dr. Sconzo said there are different levels of DHS support. What the district has had in the past at four of the nine sites were DHS day care grants. Those grants are intended to provide funds so that the operations of those day care centers would be at a "break even" level. If the Board were to chose at any point in time to increase day care fees, the other form of DHS support, which is a co-payment arrangement with parents, would not increase. That is a fixed amount depending upon income level of the parent or parents involved and would not change even if the Board's overall fees would increase.

Mrs. Parks said Dr. Sconzo's staff is to be commended for bringing forth the information relating to the day care centers. Dr. Sconzo thanked both Mrs. Parks and Dr. Crawford for their comments, but said Dr. Vern Moore, Mr. Darrel Shepard, Dr. Linda Toure, and Mr. Nick Kelly were also instrumental in formulating the information.

Mrs. Parks said she was happy the day care centers were being kept open.

Mr. Wayne Dempsey said this motion will certainly relieve parents and to some degree staff, and it makes the Board feel better to be able to continue these services. However, one of the reasons he requested the change in the language from an advisory committee to a task force is that he believes this is a very serious issue. We have learned lately, just by looking at some of the financial information staff has put together, that in some of the centers the district operates at a tremendous deficit each year. He said he hopes the task force is charged with ways of being creative, so we can get out of the habit of spending beyond our means. If the district can afford to spend $167,000 this year and more than that next year due to inflation, to keep day care centers open, we really are at a point where we need some creativity on someone's part. Mr. Dempsey said he hears all the consternation about how much we have over spent on the Bond issue which has been reported in the press. The citizens are outraged, but people are not outraged about spending money for day care. He said he does not understand the message the Board is sending. He said he hopes that whatever task force is put together, will genuinely work to find some answers that will allow us to provide services that the district can pay for. He said this is one task force that he hopes does not go by the wayside so that next June, staff will not again say to the Board that the district is in trouble with day care.

R.fi09 ACCEPTANCE OF A 1 YEAR DHS GRANT COTTINUE WITH DAY CARE PROGRAM

505 MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-44 UNFINISHED BUSINESS (Continued)

Mr. Frank Kellert said he understood the DHS grant to keep the day care centers open is only a one year grant. He asked Dr. Sconzoabout-the renewability of that grant? When should the Board again address this issue with DHS? Dr. Sconzo said this particular grant is not renewable. The grant is a special one year grant and is being made available to the district through DHS, based on availability of Federal funds to DHS this year. What was discussed with the DHS officials is the district would be eligible to apply for future years, starting in 1996-97, for the regular DHS child care grants for seven of the nine sites. The criteria for the regular DHS child care grant is not referred to this way, but essentially if a school site is Title 1 eligible then that site is also eligible to apply and receive DHS grant funds for child care. Seven of the nine sites fall into that eligibility category. The district should be applying for those DHS child care grants for seven of the nine sites in March, 1996. Mr. Tom Yeargain said at the meeting the Board held with representatives from the day care centers, he requested that staff look into the situation and find some way of fix it, but he did not think the situation would be fixed this quick. He commended staff for doing a tremendous job.

Mr. Ron Bogle offered a friendly amendment to the motion. Item 3, regarding the composition of the task force, the Superintendent's staff should be offered some flexibility and suggested adding the language "Establish a specific task force of day care parents and others..." Also, he suggested for the sake of clarity of the task force mission and prior to appointing the task force, a simple draft of the mission and specific assignments could be drawn up, so the Board does not create missed visions in terms of what they are looking for from the task force. Mrs. Terri Silver said the district will still be short of class room space and that was what originally brought Mr. Kellert's attention to the issue. She said we are a growing district and we are going to run short of class room space. She hopes patrons are patient on the lack of space. We have requests for 37 class rooms for next year and have only identified nine portable buildings to move to those sites. Mrs. Silver said when school starts parents will see their children sharing split class rooms. She said she was not advocating closing the day care centers, but the district must come up with additional rooms for students. We just can't keep stuffing them into crowded rooms. She said she hopes the patrons that have been so active in keeping the day care centers open remain active in other areas of needs. She said this is just the tip of the iceberg. The class room shortage is usually encountered in the lower grades. The district needs to come up with creative solutions to have more class rooms available for students. CITIZENS' COMMENTS

Citizens' Comments

May Spears, representative from the Spencer Elementary Day Care Center, thanked the Board for keeping the day care centers open and hopes the day care programs can continue.

Paul Luster, parent. West Nichols Hills Elementary School, spoke about the need for parents and the Board to work together in finding solutions for problems.

NEW

BUSINESS

(NONE) CITIZENS'

(NONE)

COMMENTS

606. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

N-45 BOARD

MEMBER S'

COMMENTS

Mr. Wayne Dempsey thanked the Board for the sympathy card he received last week. He said he appreciated their thoughtfulness. Mrs. Terri Silver said when the day care issue came up there was quite a lot of confusion from parents and patrons regarding the Day Care Program and the Before and After School Program. She suggested that different wording be developed for the Before and After School Program, to separate that program from the Day Care Program.

Mrs. Thelma R. Parks asked if the Bond Oversight Committee was still functioning? Dr. Marvin Crawford said the Oversight Committee is still functioning and there is a meeting scheduled for July 20, 1995.

Mrs. Parks said she had submitted the name of Jacque' Williams as a substitute representative and hopes that name has been received so the members from District 5 will be notified when the Oversight Committee meets. She said one of the District 5 members is incapacitated at this time. She also asked if the name she submitted for the Professional Development Advisory Committee representative had been received. Mr. Darrel Shepard said the 1995-96 Professional Development Advisory Committee recommendation will be voted on by the Board in the near future. He said the parental representative on that committee from District 5 has been submitted.

Mrs. Parks said she was happy to have Dr. Crawford on board and knows we will have a good year.

Mr. Ron Bogle said Mr. Darrel Shepard has requested that Board members submit the dates they are available in August so a goal setting meeting can be scheduled with Dr. Dan Tollett, Tennessee School Boards Association. EXECUTIVE

MOTION: SECOND:

SESSION

Wayne Dempsey Thelma R. Parks

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING McCONNELL CONSTRUCTION, INC., V. 1-89; (B) NEGOTIATIONS WITH EMPLOYEE GROUPS; (C) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; AND (D) THE EMPLOYMENT, HIRING, OR APPOINTMENT OF THE SUPERINTENDENT FOR THE 1996-97 FISCAL YEAR. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board went into Executive Session at 8:3

R. #10 APPROVAL OF EXECUTIVE SESSia 8:39 P.M.

607. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995 U f=

M-46

OP E N

MOTION: SECOND:

R. #11 RBOXIVENE IN OPEN SESSION 10:40 P.M.

SESSION Wayne Dempsey Thelma R. Parks

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CJkLL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

I N R. #12 / i AGREEMENT TO SETTLE McConnell ocnst CASE

OPEN

MOTION: SECOND:

ITEM (A):

McConnell TERMS:

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board reconvened at 10:40 p.m^.

SESSION Frank Kellert Tom Yeargain

MOVE THAT THE BOARD AGREE TO THE SETTLEMENT IN THE CASE OF

construction, inc. vs. board of education with the following

PAYMENT TO McCONNELL CONSTRUCTION, INC. OF $103,000, AND

MAINTENANCE AGREEMENT FROM McCONNELL CONSTRUCTION, INC. TO CONTINUE FOR ONE YEAR FROM THE DATE OF THE DISMISSAL OF THIS CASE e

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye no aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

✓

MR. BOGLE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEMS (B) NEGOTIATIONS WITH EMPLOYEE GROUPS, AND (C) APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS.

/ ?

R. #13 REEMPLOYMENT OF r». MARVIN CRAWFC«D, SUPERINTENDENT PC» 1996-97 SCHOOL YEAR

MOTION: SECOND:

Wayne Dempsey Terri Silver

MOVE THAT DR. MARVIN CRAWFORD BE REEMPLOYED AS THE SUPERINTENDENT OF THE OKLAHOMA CITY PUBLIC SCHOOLS FOR THE 1996-97 FISCAL YEAR WITH THE SAME TERMS AND GENERAL CONDITIONS OF THE 1995-96 CONTRACT AND THAT THE AMOUNT OF COMPENSATION FOR 1996-97 SHALL BE DETERMINED BY THE BOARD IN FEBRUARY, 1996.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

608. MINUTES OF THE REGULAR MEETING OF JULY 10, 1995

M-47 ADJOURNMENT There being no further business, the meeting adjourned at 10:47 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows; Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive

Minute Clerk

Mijiutes M^U â&#x20AC;&#x2122;

approved

by the 1995.

Board

Education

this

day

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

(SEAL)

R. #14 ADJOURNMENT 1$;47 P.M.

609. MINUTES OF THE SPECIAL MEETING OF JULY 25, 1995

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, TUESDAY, JULY 25,

1995, AT 8:03 A.M. PRESENT!

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Michael Carter, District 6 Tom Yeargain, District 7

President Member Vice President Member Member Member

ABSENT:

Thelma R. Parks, District 5

Member

T O

ORDER

Mr. Ron Bogle called the meeting to order, gave the invocation and led the pledge of allegiance.

ROLL

CALL

At the time of the Roll Call, six (6) members of the Board were present.

CALL TO CÂ«DER

ROLL CALL

Mrs. Terri Silver noted that Mrs. Parks absence was due to Mrs. Parks being out of town.

SPECIAL

BUSINESS

BOND ISSUE EXPENDITURE A.

Acceptance of the low bid from Powers of Oklahoma, Inc., for installation of EMCS and Direct Digital Controls (DDC) at the eleven schools listed below for a total cost (including 5 year maintenance warranty) of $855,039. This purchase will be charged to Bond Fund account 611-105-4700-450-000-0000-000-OPU.

SCHOOLS u

Capitol Hill High School Douglass High School U.S. Grant High School Hoover Middle School Jackson Middle School Taft Middle School MOTION: SECOND:

Jefferson Middle School Moon Middle School Nichols Hill Elementary School Roosevelt Middle School Star Spencer High School

Frank Kellert Wayne Dempsey

R. #01 APPROVAL OF EMCS/DDC LOW BID PROM POWERS OF CttCLAHOMA, INC.

MOVE FOR APPROVAL OF ITEM A AS LISTED. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

610, MINUTES OF THE SPECIAL MEETING OF JUL¥ 25, 1995

STATEMENT(S) OF CERTIFICATION

TO:

BOARD OP EDUCATION

I hereby certify to the best of my knowledge that the recoaimendation for expenditure of Bond funds for the .Energy Management Control System and Direct. Digital. Controls (DDC) ■installation at various schools bv Powers of Oklahoma in the Board of Education Meeting agenda of July 25, 1995 is proper in all respects and is within the guidelines for the projects approved fay the electors of this district in the October 12, 1993, Bond Election,

ir, Charles Allen

T'-z/-

(Date)

611 MINUTES OF THE SPECIAL MEETING OF JULY 25, 1995

H-3

ADJOURNMENT There being no further business, the meeting adjourned at 8:05 a.m. The motion for adjournment was made by Hayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Mihute Clerk

Mip^tes iinutes

<approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the 1995.

Board

Education

this

day

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

i^tness my hand and seal of this School District this

Clerk, Oklahoma City Board of Education (SEAL)

day

R. #02 ADJOURNMENT 8:05 A.M.

612. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

M-1 THE

BOARD OF

EDUCATION

OKLAHOMA COUNTY,

OKLAHOMA,

INDEPENDENT

SCHOOL DISTRICT NUMBER 89

MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JULY 31, 1995, AT 7:00 P.M. PRESENT!

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Member Vice President Member Member Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Betty Moser, Minute Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

T O

ORDER

CALL TO C®DER

Mr. Ron Bogle called the meeting to order. Mrs. Thelma R. Parks gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, present.

all seven (7) members of the Board were

VISITORS

O F

INTRODUCTION

Mrs. Thelma R. Parks introduced Mr. David Purdy, former district student who scored a perfect score on the SAT test.

BOARD

MEMBER S'

INTRODUCTIC»I OF VISITORS

BUSIN ESS / COMMENTS

BUSINESS 1.

Authorization to proceed with bidding the Thelma R. Parks Elementary School project according to plans and specifications submitted by James Black, architect. Results of the bid will be brought to the Board for consideration at the next meeting following the opening.

MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL ELEMENTARY SCHOOL. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

PROCEED

WITH

aye aye aye aye

BIDDING

THE

THELMA

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

PARKS

R. #15 APPROVAL TO PROCEED WITH BIDDING THE THELMA R. PARKS ELEMENTARY SCHOC PROJECT

613. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995 L

M-2

BOARD MEMBERS' BUSINESS (Continued) DISCUSSION

Mr. Michael Carter asked if the final plans had been received from the architect and whether the bids would consist of alternate proposals? Dr. Marvin Crawford said the plans had been received and the bids would be taken with alternates bidding separately.

Mrs. Terri Silver asked if the Board was agreeing to the dollar amounts stated in the back-up material of approximately $3.3 Million, or if the actual amount would be negotiable at a later date?

Dr. Crawford said after the project bids, the Board can either make a decision to accept the bid as presented or give instructions for staff to seek alternate proposals. Mr. Carter asked if changes to the project would be made through change orders?

Dr. Crawford said the bids will be presented to the Board with options which they can accept of reject. Dr. Jack Isch, Executive Director, Management Operations, said the options would be separate, allowing the Board to pick and choose the options they might prefer to include when the bid is awarded. For clarification, Mr. Ron Bogle said that when the bid is returned to the Board for consideration, the Board will have the opportunity to either reject all bids or accept a bid, depending upon how the bid prices come in.

Dr. Crawford said the Board would also have an opportunity to provide staff with direction to either proceed or to send the plans back to the drawing board.

Mr. Bogle asked the timeline for when the bid would come back to the Board? Dr. Crawford said the project will bid within the next month.

First reading of recommended revision in Board Policy G-28; STAFF DEVELOPMENT AND TRAINING as shown on the following pages.

First reading of new Board Policy G-14; CHANGE ORDERS as shown on the following pages.

614. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

M-3 BOARD MEMBERS (Continued)

/-XU-Âť3 0-28

OKLAHOMA CITY PUBLIC SCHOOLS

900 NORTH KLEIN, OKIAIIO.MA CITY, OK 73106

"Establishing Excellence"

ADOPTED: 12-17-79 REVISED:

STAFF PROFESSIONAL DEVELOPMENT The Board recognizes the need for and supports the concept of a

and

comprehensive

continuing

staff

professional

The major purpose of the program is

program.

development

to increase

the

effectiveness of all persons who contribute toward the attainment

of the goals and objectives of the district. provide

for

career,

personal,

and

The program also will

organizational

development

through training and educational activities.

Certified eit?>loyees must obtain a total of seventy-five (75) points per five year cycle, with a minimum of four (4) points of training per year, effective the 1991-92 school year. school

year

1989-90,

minimum of

five

(5)

For

professional

hours

all

development

support personnel must training.

points

The

required

obtain

number of

shall

-haff

increase

progressively as follows:

Annual Minimum Requirement

Entirv Year

7 8 10

1990- 91 1991- 92 1992- 93

annual ly,

the

Board

shall

establish

otaf-f

professional

development committee to accomplish the puiposes set out above.

A-2

1 of 4

615. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995 u

M-4 BOARD MEMBERS (Continued)

Professional Development Advisory Committee Members The appointment of committee members shall be consistent with the

Staff Involvement in Decision Making policy and the Human Relations

policy to ensure the appropriate balance,

where possible,

as to

race, gender, job category, organizational level, curricular

subject matter, as well as geographic location. *MEMBERSHIP, NUMBER & CATEGORY

NOMINATOR

Superint endent

Director of Staff Professional Development and Leadership Training **(ex-officio)

Bargaining agent representing certified persoimel

11 members of the teacher bargaining unit

Bargaining agent representing support personnel

2 support, non-administrative representatives

Professional organization representing building administrators

4 building administrators

Board of Education

1 patron

Personnel Services Division, Executive Director

2 Central Office Staff

Director of Planning, Research and Information Services

1 professional/technical staff

Director of Staff Professional Development

Higher Education Representative (ex-officio) State Department Representative (ex-officio)

*Subject to Board of Education Approval. **Ex-officio members are non-voting members.

A-3

2 of 4 (G-28)

616. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

M-5 BOARD MEMBERS (Continued)

DOTIES OF THE COMMITTEE

review

periodically

professional Department

development

Education

the

guidelines

for

the

established

and

make

State

recommendations

annually to the superintendent for implementation of the

state plan; 2.

To review and recommend procedures and instruments for

district needs assessment; 3.

To recommend training programs for each major category of

personnel; 4.

To review annually, and make recommendations for updating

the

plan on or before March

each year

the

director of ota-f-^ professional development for review by

the superintendent and the cabinet prior to submission to

the Board of Education on or before April 1; To develop and make recommendations for a district staff development program plan and to

writing

development,

the

who

director shall

submit

of the

otaff

that plan

professional

plan with

his/her

recommendations to the superintendent and cabinet for

review.

The plan and recommendations shall be returned

to the committee for review and, if modified, back to the

superintendent's cabinet for review, before presentation to the Board of Education by the chairperson by April 1 of each year, and every four (4) years thereafter;

A-4

3 of 4 (G-28)

617. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995 b

M-6 BOARD MEMBERS (Continued)

To perform other duties as recommended or requested by the. superintendent.

The superintendent shall be responsible for developing regulations

for in^jlementation of this policy.

Cross Reference: Legal Reference:

A-03, I-IO Oklahoma Statutes 70 ยง6-150, et seq.

A-5

4 of 4 {G-28)

618.

619. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

M-8 BOARD MEMBER COMMENTS Mrs. Thelma R. Parks commented about her attendance at a national convention of Phi Delta Kappa, at her expense. She said she heard many innovative ways of working with students and would like for the district to consider implementing innovative ideas that would bring about changes in the way the district teaches and works with students. She said she had asked that her absence be taken into consideration when calling special Board meetings, but apparently the agenda item requiring a Special Board Meeting on August 25th could not wait. Mrs. Parks commented about the national observance of Character Counts which will be held in October. She hopes that the district plans to participate.

CITIZHSIS' COf4MENTS

LEGAL REPCer

SUPERINTENDENTâ&#x20AC;&#x2122;S REPCRT

CITIZENS

COMMENTS

Jim Purdy, President, PTA Council, talked about the status of PTA in the Oklahoma City Public Schools and expressed concern about the lack of involvement in that association.

Octavia M. Tyler, Teacher, M. L. King Elementary School, asked that the current principal be assigned back to King for the upcoming school year.

Michael Thomas, Patron representing Calvary Basketball, talked about a fund raising program involving the Cavalry Basketball team.

Cindy Brown, President, OEA-OKC, talked about the prompt handling of payroll warrants for the last two payroll periods.

Mitchell Anderson, Patron representing Tinker Air Force Base, talked about his feelings that the principal at M. L. King Elementary School should be assigned to that same school for the upcoming school year.

Jacque' Williams-Finley, Patron, congratulated the Board for moving forward with the Thelma R. Parks Elementary School by voting to accept bids.

Loree Schrank, Patron, talked about her concerns with the proposed Board policy regarding change orders; the proposed administrative position; and the need for computers for L.D. students.

L E G A L

R E P O R T

Mr. Cleeta John Rogers, General Counsel, memoranda had been prepared for the Board.

SUPERINTENDENT

said

a written

report and

REPORT

Dr. Marvin Crawford said the principals will return for full duty on Friday, August 4. He said the timelines for completion of some of the maintenance and Bond Issue projects will be close, especially in the secondary schools. Every effort will be made to have the schools as clean and functional as possible when students report for class on August 28. He commended staff for their efforts this far, and encouraged them to make sure that everything possible be in place for the beginning of school. He said reports would be made to the Board in the near future regarding the status of the remaining Bond issue projects, especially the HVAC of elementary schools.

Dr. Crawford introduced the proposed 1995-96 budget saying the total combined budget exceeded $176 Million. He said the 1996-97 budgeting process will be started in October, 1996, in order to allow for a different budget process. Board members will receive information very early in the process next year. Dr. Crawford said the 1995-96 Proposed Budget will provide the school district with a tool to operate a very efficient instructional program, as well as proper school safety for the district.

620.

MINUTES OF THE REGULAR MEETING OF JULY 31, 1995 M-9 SUPERINTENDENT'S REPORT (Continued)

APPROVAL OF THE 1995-96 OPERATING BUDGET AS FOLLOWS: $ 143,120,000 $ 12,873,745 $ 4,936,000 $ 15,386,262

General Fund Child Nutrition Services Fund Building Levy Fund Restricted (Federal) Funds MOTION: SECOND:

R. #16

Frank Kellert Wayne Dempsey

MOVE TO POSTPONE CONSIDERATION OF THE 1995-96 OPERATING BUDGET UNTIL THE BOARD MEETING OF AUGUST 7, 1995, AND THAT THE BOARD WILL RECEIVE ADDITIONAL INFORMATION AS REQUESTED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0. DISCUSSION Mr. Wayne Dempsey said after reviewing the budget information he was disappointed to see the operating budget on the agenda. Prior to approval, the Board has the right to know what the impacts of the budget will be. He stated that his concern was with the information provided about the budget. He asked about the status of security; the ratios of administrator services to instructional services; the kinds of positions; where budget cuts are located and how they are being handled. He said he had previously requested detailed budget information and he does not think the Board has received sufficient information. Mr. Dempsey said it is the Board's responsibility to know what the impact of the budget will be.

Mr. Michael Carter agreed with Mr. Dempsey that he had requested more detail. The areas of security was his concern as well as the effects on personnel. Mr. Tom Yeargain talked about the budget and the lack of details. He requested a computer printout showing more detail of what is going into each department and more information regarding security. He requested a green bar printout of expenditures. Mr. Frank Kellert requested that the budget be postponed and two additional columns be added showing comparisons between this year and last year in raw numbers and the percentage of last years budget. This should show where emphasis is being added or where there is deemphasizing. He said this would give the Board a sense of direction and in which areas the district is moving.

Mr. Ron Bogle asked if these requests could be responded to in one week? Dr. Marvin Crawford said it would be possible.

Mrs. Terri Silver noted that she would be out of town for the August 7 Board meeting.

Mr. Bogle asked that specific feedback and requests Superintendent as soon as possible.

be given to the

For the record, Mr. Dempsey requested budget information regarding reductions for personnel and programs; program changes; impact statements regarding those things that have been specifically stricken from the budget for next year.

POSTPOsJE APPROVAL OF 1995-96 OPERATIN( BUDGET UNTIL BOE MEETING OF 8/7/95

621. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

M-10 SUPERINTENDENT'S REPORT (Continued)

Mrs. Silver asked why drivers education during Summer School is a selfsustaining program, when during the actual school year the program is not self-sustaining? She said a fee is paid by students at both times. Mr. Bogle said it would be helpful to point out those areas where a budget item has either been increased or decreased based upon a philosophy or direction. He said using the information that Mr. Kellert requested would reveal those areas.

PERSONNEL, 1.

New Position;

PAYROLL,

AND

ENCUMBRANCES

Administrator of Buildings and Grounds

Approval of a new administrative position and job description for Director of Buildings and Grounds. (Salary Schedule 507)

R. #17 Wayne Dempsey MOTION: POSTPOJE APPROVAL SECOND: Thelma R. Parks OF AIMINISTRATCK OF BUILDINGS & GROUNDS UNTIL MOVE THAT ITEM (1), NEW ADMINISTRATIVE POSITION, BE POSTPONED UNTIL THE BOE MEETING OF BOARD MEETING OF AUGUST 7, 1995. 8/7/95 ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 7-0.

R. #18 APPROVAL OF AUGUST PURCHASE ORDERS; RATIFICATIOS OF MAY PAYROLLS; RATIFICATION OF JUNE PAYRCtt.LS

aye aye aye

Wayne Dempsey Michael Carter

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 2 A , 2 B, AND 2 C AS LISTED.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. 2.

APPROVAL OF ITEMS 2A, 2B , AND 2C AS LISTED BELOW. a.

Anoroval to Issue 1995-96 Purchase Orders for August, Payroll

1995

Approval to issue 1995-96 purchase orders to encumber the following payroll for August, 1995 â&#x20AC;¢

FUND

9620006

6-11-000-5300-100 GENERAL FUND SALARY 6-21-000-5300-100 BUILDING LEVY SALTkRY 6-31-000-5300-100 BOND FUND SALARY 6-23-000-5300-100 FEDERAL FUNDS SALARY CHILD NUTRITION 6-22-000-5300-100 SERVICES FUND SALARY

9620007 9620008

9620009 9620010

AMOUNT

OCAS CODE

P.O. NO.

4, 000,000

300,000

350,000

622. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

Â«-ll PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

Ratification of May, 1995 Payrolls

Approval for ratification of May, 1995, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1994-95 1994-95 1994-95 1994-95 1994-95

General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary

$ 9,733,806.39* $ 93,893.64 $ 248,827.13 $ 867,636.11 $ 456,318.68

*This amount exceeded the purchase order amount of $9,500,000.00 because of the teachers' insurance bonus paid on May 31, 1995. c.

Ratification of June,

1995 Payrolls

Approval for ratification of June, 1995, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1994-95 1994-95 1994-95 1994-95 1994-95

General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary

$ 9,455,920.14 $ 77.52 $ 232,209.40 $ 831,216.11 $ 446,889.77

R. #19 APPROVAL OF PERSONNEL AND ENCUMBRANCES

Terri Silver Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 3 AS LISTED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye no aye aye

Mrs. Mrs. Mr.

Silver, Parks, Yeargain.

aye abstain no

MOTION CARRIED 4 aye, 2 no, and 1 abstention. DISCUSSION

Mrs. Thelma R. Parks said she voted to abstain due to just arriving back in town and not having an opportunity to peruse the information. 3.

APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED ON THE FOLLOWING PAGES.

623. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

M-12 R. #19 APPROVAL OF PERSCXilNEL AND ENCUMBRANCES

PERSONNEL, PAYROLL, AND ENCUMBRANCES

(Continued)

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9600001 through 11-9600466) written during the period 07/01/95 through 07/24/95. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.

The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE OF INTERNAL AUDITOR

CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, S 9600001 TO 9600466, r'ROM THE ENCUMBRANCE ;JLERK, I HAVfc, MADE .A RANl XJM TEDTTNG O'e THlsSt iuNCiJMEttANCED, DlMlLisD TO THt I'i’EMS Td STdd in THE cAMPLij. THi. EI^o UMBRANoci D ARd iN a Co OKDANCCi i«JITH BOARD POLICY AND OKLAHOMA STATE LAViS,

C.DWAKB rOMERo-

ASSIGNMENT ANNUAL

01-03 $23,405

8-22-95 Ridgeview Physical Educat io 1 Teacher

Hahn, Reigo

01-15 $26,355

John Marshall 8-22-95 Trade/Indus Ed Te icher

Brock, Uillard

01-04 $23,365

8-22-95 N U Classen Language Arts Tea ;her

Fehse, Janet

01-03 $23,165

8-22-95

Adams Primary Teacher

Brawley, Shannon

01-21 $32,450 8-22-95

Eisenhower 1st Grade Teacher

Estrada, Ida

03-03 $25,410

8-22-95

8-22-95 Capitol Hill Elem Chap I HOST Teach ;r

Crawford, D. Marilyn

01-03 $23,165

Altern Ed Facilit ’ LD/ED Teacher

03-07 $26,480

8-22-95

Altern Ed Facilit f Special Ed Teache

Cotter, Catherii e

03-17 $31,245

Special Ed Servic IS 8-22-95 Speech Pathologis

Black, Judith

Bliss, Frank

03-12 $27,865

8-22-95

Altern Ed Facilit f Special Ed Teache

Collins, Ramona

01-10 $25,235

8-22-95

Horace Hann 5th Grade Teacher

Beavers, Peggy

01-11 $25,440

01-03 $24,430

8-22-95

Buchanan 4th Grade Teacher

Chapman, Tammy

01-04 $23,365

8-22-95

Jefferson Math Teacher

Bays, Keith

8-22-95

03-03 $25,410

Special Ed Servic :s 8-22-95 Speech Pathologis

Chambers, Joan

01-04 $23,365

8-22-95

Rockwood KDG/EDK Teacher

Anderson, Christy

Capitol Hill H S ISS Teacher

04-03 $25,115

7-31-95 Northeast Voc Health Occup 'eacher

Burtcher, Ann

01-03 $23,165

8-22-95

AI tern Ed Facilit r Special Ed Teache

Adams, Roy

01-04 $24,385

8-22-95 Classen Social Studies Te icher

Burke, Carolyn

03-03 $25,410

8-22-95

01-06 $24,99

8-22-95 UiIson .5 EDK/.5 Pre-sch )ol Teacher

01-04 $23,605

8-22-95

Green Pastures KDG/EDK Teacher

Buies, Dawn

717-00 $36,264 Bumgarner, Susai

01-11 $25,200

8-22-95

AI tern Ed Facilit ' Special Ed Teache

Blair, Kenneth

SCHEDULE/STEP/LANE

SALARY

Stonegate 3rd Grade Teacher

mued):

DATE

EFFECTIVE

Bross, Nancy

CERTIFIED (cent

ASSIGNMENT

717-00 $27,232

SCHEOULE/STEP/LANE

NAME

Adams, Deborah

CERTIFIED:

Star Spencer JROTC Instructor

Bruni, Salvatore

8-4-95

8-4-95 Southeast Asst JROTC Instru ;tor

DATE

EFFECTIVE

Brannon, Charles

PROFESSIONAL-TECI NICAL:

NAME

PERSONNEL EMPLOYMENTS

o 0 0 <+ Ha c: a>

o n cn

n &! o

*0 K §

(0 O &: 2 n

•0 M

f l-»

<o VO U1

a K w

•q

n ha H o o

§ £ 90

ha » n

n co o

01-03 $23,165

Capitol Hill H S Business Teacher

8-22-95

Reynolds, Jacquelin

01-05 $11,837

8-22-95 QuaiI Creek .5 Pre-school Tea her

RakoMski, Cheryl

01-03 $23,165 8-22-95

Dunbar 5th Grade Teacher

Woodford, Angela

01-06 $23,980

8-22-95

Uestern Village 4th Grade Teacher

RA, Heh-urit

01-09 $24,690 8-22-95 Fillmore KDG Teacher

Williams, Donna

01-03 $23,165

8-22-95

Stand Watie 5th Grade Teacher

Uilkinson-Hall, Amy

01-03 $23,165

8-22-95 Southeast Social Studies Te< tcher

McEluee, Michele

8-22-95

01-05 $23,675

8-22-95

Heronvilie Transition Teache

Ward, Erica

01-03 $23,165

8-22-95 Harding Lang Arts/Soc Stu< lies Teacher

Koranda, Adana

Lafayette 1st Grade Teacher

01-04 $23,365

8-22-95

Heronville .5 KDG Teacher

Van Buskirk, Gir a

01-03 $23,165

8-22-95

Cleveland 3rd Grade Teacher

Johnson, Natalie

Pyle, Celissa

01-09 $12,465

8-22-95

Moon Science Teacher

Troy, Jay

03-03 $24,345

8-22-95

01-04 $24,385

Thornton, Bel inc a

01-04 $23,605

8-22-95

Altern Ed Facilit ’ MR Teacher

03-03 $25,410

Special Ed Servic :s 8-22-95 Speech Pathologis

Smith, Albert

01-03 $23,165

Jennings-Thompsor Connie

Jaramillo, Barbai a Douglass Spanish Teacher

Cleveland 4th Grade Teacher

8-22-95

Hudson, Bennita

01-03 $24,180

01-05 $23,675

8-22-95

Sinclair, Jennif er Polk EDK/KDG Teacher

01-03 $23,165

8-22-95 Roosevelt Science/1SS Teachi T

Holzberger, Ed 8-22-95

01-11 $26,495

8-22-95

Rockwood Primary Teacher

Sparks, Paula

01-06 $24,995

8-22-95

Arthur 2nd Grade Teacher

Holmes, Julie

Altern Ed Facilit > Math Teacher

01-04 $24,385

ANNUAL ’ SCHEDULE/STEP/LANE

SALARY

8-22-95

EFFECTIVE DATE

Capitol Hill H S ESL Teacher

nued):

ASSIGNMENT

Rycroft, Judith

CERTIFIED (conti

NAME

03-04 $24,555

ANNUAL SCHEDULE/STEP/LANE

SALARY

8-22-95

DATE

EFFECTIVE

John Marshall LD Teacher

ued):

ASSIGNMENT

Herndon, Donetta

CERTIFIED (contir

NAME

PERSONNEL EMPLOYMENTS

O O Ci (+ H0 C

o M CO

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626. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

M-15 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

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Child Nutrition Entry Kitchen Ass

ASSIGNMENT

7-5-95

DATE

EFFECTIVE

6-6-95 Southeast Language Arts Tea :her

6-6-95

Bodine Primary Teacher

UiIson KDG Teacher

Johnson, Lori

Lamport, Sandra Lancaster, Mary

Stevenson, Clarissa

6-6-95

Moon SED Teacher

Curren, Susan

Southern Hills 2nd Grade Teacher

6-6-95 Jefferson Vocal Music Teach ir

Rogers 6-6-95 Chap I Reading Te< cher

Erdman, Shelley

Coolidge KDG Teacher

Smith, Alicia

Altern Ed Facilif 6-6-95 Soc Studies/PE Te. cher

Creel, Melvin

Smith, Tyrone

6-6-95 Northeast Social Studies Te icher

Slater, Richard

6-6-95 Emerson Language Arts Teai her

Cawthon, Bobbye

6-6-95

6-6-95 Star Spencer Language Arts Tea :her

Samuels, Marvin

6-6-95

Westwood Primary Teacher

Castle, Shannon

Southeast Journalism Teache

Stand Watie Reading Teacher

Myatt, Josephine

6-6-95

Northeast Voc Health Teache

Burtcher, Ann

Davis, Mark

Star Spencer Foreign Language

McShane, Julie

6-6-95

Green Pastures Primary Teacher

Buies, Dawn

ANNUAL SCHEDULE/STEP/LANE

6-6-95

<+ H-

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o n GO

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tr*

•0

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SALARY

It *

6-6-95 eacher

6-6-95

Buchanan Primary Teacher

Long, Arlisa

6-6-95

John Marshall Drafting Teacher

Brock, Uillard

6-6-95

Lee SED Teacher

Howell, Dennis

6-6-95

Moon SED Teacher

Hare, Cheri

Jefferson Math Teacher

6-6-95

DATE

EFFECTIVE

EXPIRATION OF E» PLOYHENT PERIOD (non continuing contract s):

ASSIGNMENT

Bays, Keith

CERTIFIED:

SALARY

ANNUAL SCHEDULE/STEP/LANE

EXPIRATION OF EW LOYHENT PERIOD (non- continuing contrac ts):

Idlett, Shirley

SUPPORT:

DISMISSALS:

NAME

PERSONNEL TERMINATIONS

CO O S s n

•0 M

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ASSIGNMENT

DATE

EFFECTIVE

Griggs, Patsy

CERTIFIED:

Mason, Betty

AONINISTRATIVE:

Health Services Nurse

Supt's Office Superintendent

10-31-95

6-30-95

6-6-95

Fillmore .5 KDG Teacher

Williams, Donna

RETIREMENTS:

6-6-95

Stand Watie 5th Grade Teacher

Uilkinson-Hall, Amy

Alternative Middl 6-6-95 Language Arts TeaiI ;her

Uhiteley, Kendra

6-6-95

Harding Math/Science Teacl

Trent, Margueritj

CERTIFIED:

SALARY

ANNUAL SCHEDULE/STEP/LANE

EXPIRATION OF EW LOYMENT PERIOD (non- continuing contracts)

NAME

PERSONNEL TERMINATIONS

ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

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Hill, Kim

PARENTAL:

Staglin, Johnny

MEDICAL:

Rickard, Susan

MATERNITY:

Stonegate KDG Teacher

Emerson Head Custodian

Cleveland 2nd Grade Teacher

8-21-95

6-23-95

8-21-95

8-22-95 Britton Bilingual Assista It

Rodriquez, Sofia

8-22-95

EFFECTIVE DATE

Polk KDG Teacher

ASSIGNMENT

Hines, Laura

EIMJUTION:

NAME ANNUAL SCHEDULE/STEP/LANE

SALARY

NAME

PERSONNEL LEAVES AND OTHER ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/STEP/LANE

SALARY

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630. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

M-19

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED: Cox, Diane

Longfellow Elementary School Promise Teacher

6-27-95

Floyd, Karen

Webster Middle School Math Teacher

6-6-95

Golden, Kendra

Prairie Queen Elementary School Third Grade Teacher

6-6-95

Hardy, Barbara

Harding Middle School Science Teacher

6-6-95

Hawkins, Brenda

Northwest Classen High School Special Ed Teacher

6-6-95

Hoggatt, Dave

Buchanan Elementary School Second Grade Teacher

6-6-95

Leone, Pamela

Prairie Queen Elementary School LD Teacher

6-6-95

Overstreet, Jodie

Arthur Elementary School LD Teacher

6-6-95

Thorson, Ron

Guidance and Counseling Elementary Counselor

6-6-95

Vladovich, Joseph

Capitol Hill High School Social Studies Teacher

6-6-95

Brabson, Kathy

Madison Elementary School Class Size Assistant

6-6-95

Buchanan, Daryl

Northwest Classen High School Class Size Assistant

6-6-95

Hopkins, D'Juna

Creston Hills Elementary School Class Size Assistant

6-6-95

Moore, Dee

Hawthorne Elementary School Class Size Assistant

6-6-95

SUPPORT:

P-7

631. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

1^-20 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued)

Rose, Lesley

Linwood Elementary School Custodial Worker

6-22-95

Summal, Darryl

Alternative Education Facility Special Ed Assistant

6-6-95

Walker, Debra

North Highland Elementary School EDK Assistant

6-6-95

White, Aiwa

Custodial Services .5 Custodial Worker

6-18-95

P-8

632. MINUTES OF THE REGULAR MEETING OF JULY 31,

PURCHASING MOTION: SECOND:

AND

GENERAL

1995

BUSINESS

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH P AS LISTED.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

R. #20 APPROVAL OF PURCHASING AND GENERAL BUSINESS

aye aye aye

MOTION CARRIED 7-0.

Subaccount Codes for 1995-96 School Year Approval of the following subaccount codes for use by all schools; and expenditures and revenues sources for the 1995-96 school year. (Board approval required by State Department of Education Regulations)

801 802 803 804 805 806 807

808 809 811 812

813 814 815 816 817 818 819 821 822 823 824 825 826 827 828 829 831 832 833 834 835 836 837 838 839 890 891 892 893

GENERAL ACTIVITIES GENERAL - SPECIAL

STUDENT SUPPLY FEES LIBRARY ACCOUNT GENERAL REFUND SUBACCOUNT ADULT EDUCATION GENERAL REFUND SUBACCOUNT DAY CARE TUITION FEES GENERAL REFUND SUB ACCOUNT PRESCHOOL TUITION FEES GENERAL REFUND SUBACCOUNT KINDERGARTEN TUITION GENERAL REFUND SUBACCOUNT COMMUNITY EDUC. - TUITION GENERAL FUND SUBACCOUNT DRIVER'S EDUC. TUITION GENERAL REFUND SUBACCOUNT SUMMER SCHOOL TUITION GENERAL REFUND SUBACCOUNT LOST TEXTBOOK FEES GENERAL REFUND SUBACCOUNT LOST LIBRARY FEES CLINIC GIFTS AND DONATIONS GRANTS REGISTRAR ATHLETICS ATHLETICS - RESERVE GIRLS BASKETBALL GIRLS GOLF GIRLS SOCCER GIRLS SOFTBALL GIRLS SWIMMING GIRLS TENNIS GIRLS TRACK GIRLS VOLLEYBALL BOYS BASKETBALL BOYS BASKETBALL BOYS GOLF BOYS SOCCER BOYS SOFTBALL BOYS SWIMMING BOYS TENNIS BOYS TRACK ATAE CLUB YEARBOOK ELEMENTARY YEARBOOK MIDDLE SCHOOL YEARBOOK HIGH SCHOOL

841 842 843 844 845 846 847 848 849 851 852 853 854 855 856 857 858 859 861 862 863 864 865 866 867 868 869 871 872 873 874 875 876 877 878 879 881 882 883 884 885 886 887 888 889 943 944 945 946

Subaccount Codes for 1995-96 School Year

BOYS VOLLEYBALL BOYS WRESTLING GYMNASTICS/MAT MAIDS AEROBICS/PHYSICAL ED INTRA/EXTRAMURAL RODEO CLUB ATHLETICS - OTHERS FBLA DECA CVET FICA FHA FFA ICE HERO FTA SECRETARIAL CLUB BUSINESS EDUCATION GENERAL REFUND/SHOP SHOP - GENERAL AUTO MECHANICS WOODWORK METALWORK MECHANICAL HORTICULTURE DRAFTING COSMETOLOGY CARPENTRY INDUSTRIAL ARTS HOME ECONOMICS CHILD CARE HIGH TECH WORKSHOP VOCATIONAL DEPARTMENT CHEERLEADERS - VARSITY CHEERLEADERS - J.V. CHEERLEADERS PON POMS

PEP CLUB "0" CLUB FLAG CLUB TWIRLERS CHOIR CHOIR - SPECIAL ORCHESTRA ORCHESTRA - SPECIAL

633. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

■H-22R. #20

PURCHASING AND GENERAL BUSINESS (Continued)

Subaccount Codes for 1995—96 School Year

894 895 896 897 898 899 901 902 903 904 905 906 907 908 909 911 912 913

914 915 916 917 918 919 921 922 823 924 925 926 927 928 929 931 932 933 934 935 936 937 938 939 941 942 997 998 999

ATHLETIC DEPARTMENT ACCOUNT NEWSPAPER JOURNALISM CLUB

CLASS OF 1995 CLASS OF 1996 CLASS OF 1997 CLASS OF 1998 CLASS OF 1999 CLASS OF 2000 CLASS OF 2001 CLASS OF 2002 CLASS OF 2003 HUMAN RELATIONS/ BROTHERHOOD CLUB BLACK HISTORY CLUB NATIVE AMERICAN/ INDIAN EDUCATION CLOSE-UP INTERACT KEY CLUB PTSA

STUDENT COUNCIL SADD STUDENT STORE FCA DRUG USE PREVENTION ROTC ROTC - SPECIAL

BUILDER'S CLUB CHI ALPHA MU MU ALPHA THETA NATIONAL HONOR SOCIETY NATIONAL ART SOCIETY ODYSSEY OF THE MIND

ALUMNI CLUB SCHOLARSHIPS PRESIDENTIAL ACADEMIC BAND BAND - SPECIAL COUNSELORS TEAM MANAGEMENT COUNCIL PARENT/BOOSTER ACCOUNT

947 948 949 951 952 953 954 955 956 957 958 959 961 962 963 964 965 966 967 968 969 971 972 973 974 975 976 977 978 979 981 982 983 984 985 986 987 988 989 991 992 993 994 995 996

FINE ARTS DEPARTMENT FRENCH CLUB GERMAN CLUB LATIN CLUB RUSSIAN CLUB SPANISH CLUB INTERNATIONAL MULTI-CUL. COUNCIL OF GREAT CITY SCHOOLS GIFTED/ADVANCED PLACEMENT TRAVEL FUNDS MATH CLUB SCIENCE CLUB LANGUAGE ARTS CLUB COMPUTER CLUB BIO-MED CLUB SUPER SCHOLARS - GEMS YOUNG ASTRONAUTS SOCIAL STUDIES CLUB SCHOLASTIC TESTING ART CLUB SPEECH CLUB DRAMA CLUB DEBATE CLUB THESPIANS MODERN DANCE YOUNG TALENT VISUAL ARTS CHESS CLUB HEARING IMPAIRED LEARNING DISABLED EMOTIONALLY CHALLENGED EMOTIONALLY DISABLED VISUALLY IMPAIRED TMR TEAM MANAGEMENT ADMINISTRATIVE ACCOUNT STAFF DEVELOPMENT SERV. LEGAL EXPENSES ASIAN REFUGEE SERVICES LEGAL EXPENSES RESERVED REFUGEE/ASIAN STUDENT SERV OFFICE ASSISTANTS

BOARD APPROVED FUND RAISERS FOR USE BY SCHOOLS FOR ACTIVITY FUND PURPOSES (Board approval required by State Department of Education Regulations)

ADVERTISING SALES ALUMINUM CAN DRIVE AND OTHER COLLECTIONS OF RECYCLABLE ITEMS BAZAARS BOOK FAIRS, BOOK SALES CARWASH CHECKING, SAVINGS INTEREST COMMISSIONS DANCES AND CARNIVALS DONATIONS, GIFTS DUES AND FEES FACULTY COOKBOOKS (FACULTY ACCOUNT) GATE RECEIPTS AND TICKET SALES GRANTS 2\ND SCHOLARSHIPS JUMP ROPE FOR THE HEART, AMERICAN RED CROSS, ETC. NEWSPAPERS AND NEWSLETTER SALES OPERATION OF PRESCHOOL/DAY CARE FACILITIES (RETURNED CHECK FEES) OPERATION OF STUDENT STORES, CONCESSION STANDS, OTHER FOOD SALES

634, MINUTES OF THE REGULAR MEETING OF JULY 31,

1995 -M-23-

PURCHASING AND GENERAL BUSINESS (Continued)

OPERATION OF TUITION KINDERGARTEN OPERATION OF VENDING MACHINES PAYMENTS FROM STUDENTS WHICH ARE REMITTED TO PAY FOR SPECIFIC ITEMS PROM BIDS PROMOTIONAL ATHLETIC EVENTS SCHOOL PICTURES AND YEARBOOKS SCHOOL SPONSORED DINNERS SENIOR ASSESSMENTS SUPPLY FEES STUDENT IDENTIFICATION (PICTURE IDS) STUDENT PAYMENTS STUDENT PERFORMANCE OF SERVICES STUDENT SALES (FUND-RAISER SUPPLIES) SUMMER SCHOOL TUITION TEST FEES TICKET SALES (MOVIES, PLAYS, ASSEMBLIES) TOURNAMENT ENTRY FEES TUITION FEES COLLECTED TRANSPORTATION FEES COLLECTED

BOARD APPROVED EXPENDITURES FROM ACTIVITY FUNDS (Board approval required by State Department of Education Regulations)

ARTIST-IN-RESIDENCE PROGRAM EXPENSES ASSEMBLIES/SPEAKERS ASSERTIVE DISCIPLINE PROGRAM EXPENSES ATHLETIC EQUIPMENT AND SUPPLIES ATHLETIC EVENT OFFICIALS AND WORKERS BANK CHARGES BANQUET/RECEPTION EXPENSES CAMP FEES (CHEERLEADING, STUDENT COUNCIL, ETC.) CARDS, FLOWERS, AND STAFF SOCIAL ACTIVITIES FROM FACULTY ACCT. CLASSROOM EQUIPMENT CLASSROOM SUPPLIES, MATERITkLS, AND BOOKS CLASS/CLUB T-SHIRTS CLASS-SCHOOL SPONSORED FIELD TRIPS & OUT OF TOWN TRIPS (SENIOR TRIP, ETC.) CLOTHES FOR NEEDY STUDENTS WHEN MONEY DONATED (COATS, SHOES, ETC.) club/ORGANIZATION REFRESHMENTS, PARTIES, LUNCHEONS, PICNICS, ETC. CONTEST ENTRY FEES CONTRIBUTIONS WHEN MONEY IS RAISED FOR A SPECIFIC CAUSE (JUMP ROPE FOR THE HEART) DISTRICT REIMBURSEMENTS OF FEES COLLECTED (804, 807, 808, ETC.) EDUCATIONAL TRIP EXPENDITURES (ZOO, OMNIPLEX, ETC.) EXPENSES RELATING TO COMPETITION OR SHOWS HELD FOR STUDENTS (SCIENCE FAIRS, TRACK MEETS, BAND CONTEST, ETC.) FACULTY COOKBOOK EXPENSES (FROM FACULTY ACCOUNT) FAITHFUL PERFORMANCE AND HONESTY BLANKET BOND FILM & DEVELOPMENT EXPENSES (SCHOOL PICTURES, YEARBOOKS) FILMS AND VIDEOS FUND RAISING EXPENSES GRADUATION EXPENSES GRANT/PUBLICATION WRITING SERVICES HOMECOMING EXPENSES LEGAL EXPENSES LIBRARY BOOKS, PERIODICALS, AND NEWSPAPERS MARQUEE NURSE'S CLINIC SUPPLIES ODYSSEY OF THE MIND PROGRAM EXPENSES OFFICE EQUIPMENT OFFICE SUPPLIES OPEN HOUSE EXPENSES PHYSICAL EDUCATION EQUIPMENT PLAYGROUND EQUIPMENT AND SUPPLIES POSTAGE PRESCHOOL/DAY CARE OPERATION PRINTING EXPENSES PROFESSIONAL PUBLICATIONS PROM EXPENSES REFUNDS

R. #20 Subaccount Code for 1995â&#x20AC;&#x201D;96 School Year

635. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

^M-24 R. #20

PURCHASING AND GENERAL BUSINESS (Continued)

Subaccount Codes for 1995â&#x20AC;&#x201D;96 School Year

Rental Agreement: Central Oklahcxna Railfan Club

CNS Food Service Products for 1995-96

RENTAL FEES FOR STUDENT USE OF FACILITIES RENTAL/LEASE OF EQUIPMENT (PAGERS, COPIERS, FAX MACHINES, POSTAGE MACHINES, TELEPHONE, ETC.) REPAIRS AND MAINTENANCE (STUDENT AND OFFICE EQUIPMENT, ETC.) RIBBONS, TROPHIES, PLAQUES, AND AWARDS SAMS CARD EXPENSES SECURITY SERVICE PROJECTS SPECIALIZED TEACHING MATERIALS FOR CLASSES & CLUBS (HOME ECONOMICS, WELDING, HORTICULTURE, BAND, COMPUTERS, ETC.) STAFF DEVELOPMENT EXPENSES STUDENT CLUB/ORGANIZATION DUES AND FEES STUDENT DEVELOPMENT EXPENSES STUDENT DISPLAY CASE EXPENSES STUDENT PRODUCTION EXPENSES (PLAYS, CONCERTS, ETC.) STUDENT STORE AND CONCESSION EXPENSES STUDENT SCHOLARSHIPS STUDENT TRANSPORTATION EXPENSES STUDENT UNIFORMS AND ACCESSORIES STUDENT WORKSHOPS AND CONVENTIONS TEST FEES AND MATERIALS VENDING MACHINE SUPPLIES WORKERS AT STUDENT EVENTS YOUNG ASTRONAUT PROGRAM EXPENSES

Rental Agreement:

Central Oklahoma Railfan Club

Approval to continue an agreement to rent a portion of the rail siding at 2500 N.E. 30th to the Central Oklahoma Railfan Club at $97.01 per month. Agreement subject to 30-day cancellation by either party. Proceeds to be deposited in the General Fund, r

Child Nutrition Services Food Service Products for 1995-96

Approval to purchase the following food service products for the 1995-96 school year based on best quality and price. All purchases will be charged to Child Nutrition Services. QUOTATION 8286 NUTRITIONAL MERCHANDISING (2 Mailed - 1 Returned)

MELLO SMELLO - Nutritional Program, Various merchandising material for nutritional promotion program. Size: 12,000 Students @ $1.06 per student. Program total $12,720.00 QUOTATION 8260 FROZEN ITEMS 33 Mailed - 20 Returned SYSCO FOOD SERVICE OF OKLAHOMA

Sausage in a Pancake,

5500 cases @ $10.58/case

Pancakes, 3000 cases @ $13.66/case LAFRANCAISE BAKERY

Mini Muffins,

Contract: Oklahcxna Grease Service Co.

Contract;

1000 cases @ $19.23/case

Oklahoma Grease Service Company

Approval for grease pick up at various district sites by Oklahoma Grease Service Company, who submitted the highest reimbursement quotation. Oklahoma Grease Service Company to pay District 61% of the weekly Chicago market average for recyclable grease. Contract to be for the remainder of the 1995-96 fiscal year.

636. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995 e M-25e

R. #20

PURCHASING AND GENERAL BUSINESS (Continued) Services:

1995-96 School Year

Approval to place orders for services to be used at various locations and schools during the 1995-96 school year. Prices paid or discounts received are based on response to invitations for quotations. Concrete, Limestone, Sand, Top Soil & Sacked Material Rebuilt Long Blocks and Diesel Engine Rebuilding

Services for 1995-96 School Year

Dolese Company Buddy Rice Precision

1995-96 District Membership; NSBA, Black Caucus, Hispanic Caucus, OSSBA, and Council of the Great City Schools

1995-96 District Memberships

Authorization for District membership in the National School Boards Association, including the Black Caucus and the Hispanic Caucus; Oklahoma State School Boards Association, and the Council of the Great City Schools, for the 1995-96 fiscal year. Grant Abstract; State Department of Education for $845,185 (Needs of Expelled Students) Approval to submit a grant abstract to the U.S. Department of Education in the amount of $845,185. The grant would provide a program to address the needs of expelled students who are ineligible for other non-traditional district programs.

1995-96 Renewal of Maintenance Contracts, Licenses for PRIS

Dues/Fees,

& Software

Recommend renewal of maintenance contracts, dues/fees, and software licenses for the Planning, Research, and Information Services Division, as listed on the following pages (A-20, A-21). All items are part of the Planning, Research and Information Services Department budget for 1995-96.

Grant Abstract: State Dept. of Education (Expelled Student!

1995-96 Renewal o Maintenance Contracts, Dues/ Fees, & Software Licenses for PRIS

637. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

=M-26= PURCHASING AND GENERAL BUSINESS (Continued)

PLANNING, RESEARCH, AND INFORMATION SERVICES DIVISION MAINTENANCE CONTRACTS:DUES/FEES:SOFTWARE LICENSES 1995-96

VENDOR

DESCRIPTION

AMOUNT BUDGETED

Allen Systems

ODE II Annual License Fee and Maintenance

3,168.00

Blueline Software

VITAL SIGNS for VTAM/GCS and VTAM/VSE Annual License Fee and Maintenance

5,400.00

Blueline Software

MAXBACK Software Annual License Fee and Maintenance

1,008.00

Computer Associates

SPACE/MANAGER VSE Annual License Fee and Maintenance

2,926.56

Design Strategy

VSAM Analyzer Software Annual License Fee and Maintenance

300.00

IBM

3174 OIL (S/N #E3478) Annual Maintenance

247.80

IBM

3174 61R (S/N #23U9299) Annual Maintenance

186.18

IBM EduQuest

Softwarexcell Annual License Fee and Maintenance

$ 13,740.00

Landmark Systems

Monitor Software for CICS/VSE Annual License Fee and Maintenance

2,737.58

Legent Corporation

FAQS/ASO for VM Annual License Fee and Maintenance

3,068.00

709.00

Moore Business Equip. 284 Decollator Annual Maintenance

NCS

Annual Hardware Lease/Purchase Agreement for OPSCAN 21 Model 25 Scanners (Cnt. #1046325)

$ 34,356.00

NCS

Annual Maintenance for OPSCAN 21 Model 75 Scanners (Cnt. #1061625)

$ 17,328.00

SPSS Inc.

SPSS Annual Maintenance

Scantron

Annual Hardware Maintenance on 86 Scanners in Schools

$ 24,600.00

Software Pursuits

SPI/DOCS Console Management Annual Maintenance

Southwestern Bell

Annual IVDM Maintenance

$ 11,664.00

A-20

6,300.00

1,782.00

638 MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

EH-27H PURCHASING AND GENERAL BUSINESS (Continued)

VENDOR

DESCRIPTION

AMOUNT BUDGETED

Southwestern Bell

Annual DVM Maintenance

Sun Valley Systems

Annual License Fees

$158,238.00

Sun Valley Systems

Annual Equipment Maintenance

1,176.00

Syncsort Inc.

SORT Software Annual License Fees and Maintenance

2,485.00

Syncsort Inc.

SYBACK Software Annual License Fees and Maintenance

4,660.00

Annual Maintenance on 2080 Burster (S/N #73671) and 2010 Burster (S/N #265751)

1,314.00

US Telecom

Phonemaster Site License Maintenance Agreement

795.00

VSE Software Solut.

Annual Maintenance on VSE Library SKAN Utility and VSE Source Compare Utility

275.00

Zeno Systems

Annual Maintenance for Sharp 8870 Copier

800.00

Zeno Systems

Annual Maintenance for FO-750 Fax Machine

225.00

Zeno Systems

Annual Maintenance for 9400 Sharp Copier

1,044.00

UARCO,

Inc.

A-21

(Dues/Fees)

3,672.00

639. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

M-28 J. #20

PURCHASING AND GENERAL BUSINESS (Continued)

L995-96 School breakfast & junch Prices

1995-96 School Breakfast & Lunch Prices

Approval of school breakfast and lunch prices for all schools for 1995-96. All prices remain the same as 19954-95 except as follows; MEAL

1994-95

Lunch, Reduced Price (All)

Contract Meals

(Daycare)

1995-96

.20

1994-95

1995-96

$ 1.08 $ 2.15 $ .54

$ 1.02 $ 2.05 $ .51

Breakfast Lunch Snacks

.40

Ala Carte prices will be increased up to $.05 per item depending on increased food costs. Ala Carte Combo (Secondary Schools) from $1.75 to $2.00.

1995-96 Lease Agreement;

L995-96 Lease Agreement: ferox Corp.

Xerox Corporation

Approval to continue lease agreement with the Xerox Corporation to provide for ongoing duplicating and Copy Center service for the 1995-96 fiscal year as follows;

Model 1090 Model 5090 Total

(S/N M08-300237) (S/N W84-200328)

$ 12,000.00 66,000.00 $ 78,000.00

This expenditure is to be charged to the following accounts: $ 66,000.00 12,000.00 $ 78,000.00

611-000-2524-440-000-0000-000-057 611-000-2624-430-000-0000-000-057 Total

â&#x2013; ease-Purchase Agreement: *itney Bowes

.995-96 Agreements: educational fervices

Pitney Bowes Lease-Purchase Agreement; Graphic Services

Postal Service for

Approval to continue lease-purchase agreement for mail processing system to provide ongoing U.S. Postal Service for Graphic Services from Pitney Bowes in the total amount of $16,000.00. This expenditure is to be charged to account 611-000-2524-740-000-0000000-057.

1995-96 Agreements;

Educational Services for District Students

Approval of agreements with the following organizations to supply educational services for students who qualify for such services during the 1995-96 school year.

Emerson Teen Parent Program Board of Regents of The University of Oklahoma College of Medicine Department of Obstetrics & Gynecology PO Box 26901, 4SP Room 700 Oklahoma City OK 73190 Chance to Change Foundation Adolescent Day Treatment Program 4228 Classen Blvd. Oklahoma City OK 73118

Neighborhood Services Organization (NSO)/Roosevelt School Linked Services 431 S.W. 11 Oklahoma City OK 73109 Council on Psychological Education, One Western Plaza, Suite lOlC Oklahoma City OK 73116

Inc.

(COPE)

640, MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

;H-29e R. #20

PURCHASING AND GENERAL BUSINESS (Continued) (ITEMS M THROUGH P RELATE TO BOND ISSUE PROJECTS) M.

Carpet Replacement; Inc.)

Harding Middle School (Allen's Floor Systems,

Approval for carpet replacement at Harding Middle School by Allen's Floor Systems, Inc., who submitted the low acceptable bid (3 received). This expenditure, in the amount of $5,904.45, is to be charged to Bond Fund account 631-112-4700-450-000-0000-000-509. (Expenditure is within Bond estimate for flooring project for this school.) N.

Asbestos Removal; Northwest Classen High School Delta Engineering and Materials Company

(ROTC Room)

Approval for asbestos removal at Northwest Classen High School (ROTC Room) by Delta Engineering and Materials Company utilizing contract terms and conditions as approved by the Board on May 15, 1995. This expenditure, in the amount of $9,813.77, is to be charged to Bond Fund account 631-105-4700-450-000-0000-000-765.

Change Order #2; Company)

Hoover Middle School HVAC

(Globe Construction

Approval of Change Order #2 (refurbishing reheat boxes rather than replacement) resulting in a decrease in cost of $5,120.00, in the contract with Globe Construction Company for the HVAC and related electrical work project at Hoover Middle School.

Original Contract Sum Net Change On C.O. #1-Previously Approved Adjusted Contract Sum Total Decrease In Cost (C.O. #2) Total Adjusted Contract Sum (C.O. 1 & 2)

Change Order #2; Inc.)

Northeast High School HVAC

1&2)

Asbestos Removal: Northwest Classen High School (ROTC Room)

Change Order #2 Hoover Middle School EIVAC

$ 1,116,100.00 -2,618.00 $ 1,113,482.00 -5,120.00 $ 1,108,362.00

(United Mechanical,

Approval of Change Order #2 (net difference by adding backdraft dampers and reusing existing duct work) resulting in an increase in cost of $4,703.00 for the contract with United Mechanical, Inc., for the HVAC and related electrical work project at Northeast High School

Original Contract Sum Net Change on C.O. #1 Adjusted Contract Sum Total Increase in Cost (C.O. #2) Total Adjusted Contract Sum (C.O.

Carpet Replaceraen Harding Middle School

$ 2,150,282 $ +30,299 $ 2,180,511 $ +4,703 $ 2,185,214

Change Order #2: Northeast High: School HVAC

641. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

M-30-

STATEMENT(S) OF CERTIFICATION

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for carpet replacement at Hardino Middle School by Alj-en^s Floor Systems, Inc, in the Board of Education Meeting agenda of July 31,. 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 19S3, Bond Election.

7- ZÂŁ'- 7s'

(Date)

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for asbestos removal at Northwest Clasaen High School (ROTC Room) by Delta Engineering and Materials Company in the Board of Education Meeting agenda of July 31, .1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond El.qction-/

Isch

Dr.

Mr. Charles Allen

(Date)

2 4" - yZ

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funda for change. Order #2 .resulting in an increase in cost of_$4.70j. OQ for the contract with United Mechanical, InCj. in the Board of Education Meeting agenda of July 31. 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Dr. Jack Mr. Charles Allen (Date)

fj"

642. MINUTES OF THE REGULAR MEETING OF JULY 31,

UNFINISHED

MOTION: SECOND:

BUSINESS

Frank Kellert Wayne Dempsey

MOVE FOR APPROVAL OF UNFINISHED LISTED. ROLL CALL

1995

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

BUSINESS

aye aye aye aye

ITEMS

A THROUGH

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

R AS

R. #21 APPROVAL OF UNFINSIHED BUSINESS ITEMS

aye aye aye

MOTION CARRIED 7-0.

DISCUSSION Mr. Tom Yeargain requested that staff review the educational service agreements and reduce duplicated services for the 1996-97 school year. He said there were twelve agreements either in the mental health or drug dependent services. He said the elimination of duplicate services would impact the budget.

1995-96 Agreements:

Educational Services For Students Who Qualify

FROM THE MEETING OF JULY 10, 1995 - Approval of agreements with the following organizations to supply educational services for students who qualify for such services during the 1995-96 school year. (Agreements with these organizations are continuations from the 1994-95 year.)

Pauline Mayer Shelter (DHS) 5905 N. Classen Blvd. Oklahoma City OK 73118

Oklahoma Medical Center, Children's Hospital 1122 NE 13 Oklahoma City OK 73126

Oklahoma Department Of Health 1000 NE 10 Oklahoma City OK Early Intervention

Betty Chase Center 3301 Martin Luther King Blvd. Oklahoma City OK 73111

Drug Recovery, Inc./House of Life PO Box 1256 Oklahoma City OK 73101-1256

Hillcrest Hospital 2129 SW 59 Oklahoma City OK 73159

Hillcrest Santa Fe Day Treatment Center 201 NE 50 Oklahoma City OK 73115

Hillcrest South Day Treatment Center 5514 S. Western Oklahoma City OK 73109

St. Anthony's Hospital 1000 N. Lee Oklahoma City OK 73102

1995-96 Agreement! Educational Services For Qualifying Student

643. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

e W-321

<. #21 L995-96 Agreements: Educational services For Qualifying Students

UNFINISHED BUSINESS (Continued)

NEW

Speck Homes, Inc. 1425 N. Lincoln Blvd. Oklahoma City OK 73105

Willow View Hospital (Day Treatment) 2606 N. Spencer Road Oklahoma City OK 73126

Willow View Hospital (Residential) 2606 N. Spencer Road Oklahoma City OK 73126

Youth Services 2915 N. Lincoln Blvd. Oklahoma City OK 73105

North Care Community Mental Health Center Therapeutic Learning Center 6300 N. Classen Blvd. Oklahoma City OK 73118

High Pointe Life Center (Century Health Care Corporation) 730 W. Wilshire, Suite 110 Oklahoma City OK 73110

Phoenix Recovery Institute 744 Culbertson Drive Oklahoma City OK 73105

Neighborhood Services Organization Positive Tomorrows 431 SW 11 Oklahoma City OK 73109

Nueva Escuela/C.A.R.E. County Juvenile Bureau Project 5805 North Classen Blvd. Oklahoma City OK 73118

BUSINESS

(NONE) CITIZEN S'

COMMENTS

(NONE)

3OARD MEMBERS* XMMENTS

BOARD

M E M B E R S'

COMMENTS

Mr. Ron Bogle requested that a notice be placed in the Board packets for the August 7 Board meeting about the town meeting to be held in Arcadia on August 14 for parents of students who attend Oklahoma City Public Schools. He said the purpose of the meeting was to discuss the concerns of parents over the long distance transportation of their children to the Oklahoma City Public Schools. Mr. Bogle said the centerpiece of the issue is the children. He said he has discussed with Dr. Crawford that creative alternatives be provided to address this concern. He invited the Board members to attend if their schedules permit.

Mrs. Thelma R. Parks expressed her appreciation for moving forward with the northeast quadrant elementary school. She said the patrons would be very happy. The hurdle has not been completed, but at least the project is moving in the right direction. She said she hopes the Board would not spend four or five months trying to debate money, when all of the other projects have gone over budget. Mrs. Parks congratulated Mr. Darrel Shepard, Executive Director, Board Related Services, and Mr. Wayne Dempsey for being appointed by the Governor of Oklahoma to the Charter Schools Task Force.

644. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

-M-33^

*■—-J BOARD MEMBERS' BUSINESS (Continued)

For the record, Mr. Wayne Dempsey said he would be out of town and unavailable from August 9 through 19, 1995. He said if major items of importance come up he would understand the calling of a special meeting. EXECUTIVE MOTION: SECOND:

SESSION

Wayne Dempsey Michael Carter

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) NEGOTIATIONS WITH EMPLOYEE GROUPS, AND (B) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. Mrs. Thelma R. IN

OP E N

MOTION: SECOND:

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board went into Executive Session at 8:0

Parks left the meeting at 10: 28 p.m.

SESSION R. #23 RECONVENE IN OPEN SESSION 10:31 P.M.

Terri Silver Michael Carter

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0. IN

OPEN

aye aye aye

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

The Board reconvened at 10:31 p.m.

SESSION

MR. RON BOGLE ANNOUNCED THAT NO NEGOTIATIONS WITH EMPLOYEE GROUPS.

MOTION: SECOND:

R. #22 APPROVAL FOR EXECUTIVE SESSICW 8:00 P.M.

ACTION

WAS

TAKEN

ITEM

(A)

Tom Yeargain Frank Kellert

RECOMMEND APPROVAL TO REINSTATE LINDA HOLMAN ASSISTANT PRINCIPAL FOR THE 1995-96 SCHOOL YEAR.

R. #24 APPROVAL OF EMPLOYMENTS:

AS A MIDDLE SCHOOL EFFECTIVE: 8/4/95.

APPROVAL OF THE EMPLOYMENT OF DR. ANNETTE MURPHY, FOR THE POSITION OF ADMINISTRATOR OF THE FEMA GRANT, SCHEDULE 06, STEP 07, ANNUAL SALARY $38,751. EFFECTIVE: 8/1/95. APPROVAL OF THE EMPLOYMENT OF RONALD P. WALKER, FOR THE POSITION OF MIDDLE SCHOOL PRINCIPAL ASSIGNED TO JACKSON, SCHEDULE 11, STEP 13, ANNUAL SALARY $55,053. EFFECTIVE: 8/4/95.

Dr. Annette Murphy, Admin., FEMA Grant

Ronald P. Walker, M.S. Principal

645. MINUTES OF THE REGULAR MEETING OF JULY 31,

1995

=H-34#24

OPEN SESSION (Continued)

Deborah Ealy, Acting Principal

APPROVAL OF THE EMPLOYMENT OF DEBORAH EALY, FROM AN ACTING PRINCIPAL AT THE JOiTERNATIVE MIDDLE SCHOOL TO THE POSITION OF PRINCIPAL FOR ALTERNATIVE MIDDLE SCHOOL, SCHEDULE 11, STEP 12, ANNUAL SALARY $53,710. EFFECTIVE: 8/4/95.

Dr. Dick Hsieh/ M.S. Principal

APPROVJkL OF THE EMPLOYMENT OF DR. DICK HSIEH, FOR THE POSITION OF MIDDLE SCHOOL PRINCIPAL ASSIGNED TO HARDING MIDDLE SCHOOL, SCHEDULE 11, STEP 12, ANNUAL SALARY $53,710. EFFECTIVE: 8/4/95.

James Senter, H.S. Principal

APPROVAL OF THE EMPLOYMENT OF JAMES SENTER, FOR THE POSITION OF HIGH SCHOOL PRINCIPAL ASSIGNED TO NORTHWEST CLASSEN HIGH SCHOOL, THE APPROPRIATE SCHEDULE AND STEP BASED UPON HIS YEARS OF EXPERIENCE. EFFECTIVE: 8/4/95. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

Mrs. Mr. Mr.

aye aye aye

Silver, Carter, Bogle,

aye aye aye

MOTION CARRIED 6-0.

R. #25 ADJOURNMENT 10:35 P.M.

ADJOURNMENT

There being no further business, the meeting adjourned at 10:35 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Michael Carter. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting,

excluding the Executive

inute Clerk

Mjmutes

approved

by the , 1995.

Board

Education

this

day

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

itness my hand and seal of this School District this 1995,

a City Board of Education (SEAL)

day

646.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1995

M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, AUGUST

7, 1995, AT 7:00 P.M.

PRESENT;

Ron Bogle, District 1 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

President Member Member Member Member Member

ABSENT:

Terri Silver, District 3

Vice President

ORDER

Mr. Ron Bogle called the meeting to order. The Reverend Hugh Waymon, retired pastor. First Free Methodist Church, located in District 4, gave the invocation. Mr. Wayne Dempsey led the pledge of allegiance. ROLL

CALL

At the time of the Roll Call, present, one absent.

INTRODUCTION

all six (6) members of the Board were

VISITORS

(NONE)

MINUTES

MOTION: SECOND:

MEETING (S)

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF THE REGULAR MEETING, JULY 10, 1995; THE SPECIAL MEETING, JULY 25, 1995; AND THE REGULAR MEETING, JULY 31, 1995.

ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Yeargain,

aye aye aye

Mr. Mr. Mr.

Dempsey, Carter, Bogle,

R. 326 /APPROVAL OF JULY, 1995 MINUTES

aye aye aye

MOTION CARRIED 6-0.

547,

MINUTES OF THE REGULAR MEETING OF AUGUST 7, 1995

M-2 BOARD

M E M B E R S'

BUSINESS/COMMENTS

COMMENTS

Mr. Wayne Dempsey thanked Reverend Waymon for delivering the prayer for tonight's meeting. He said the First Free Methodist Church works closely with the schools in the Classen Ten-Penn area. Mrs. Thelma R. Parks said there is a reception tentatively scheduled for Dr. Marvin Crawford at the Tabernacle Baptist Church, September 10, 1995, 4:00 p.m. to 6:00 p.m.. She extended an invitation to the Board and audience. Mr. Frank Kellert thanked Mr. Jim Purdy, President, PTA Council, for bringing the assessment of the PTA organizations to the Board. He said he appreciated Mr. Purdy, in a volunteer position, taking the time to inform the Board of the situation. He also appreciated the positive tone of Mr. Purdy's remarks on sensitive and difficult information. CITIZEN'S COMMENTS

LEGAL REPORT

CITIZEN S'

COMMENTS

Jim Purdy, President, PTA Council, talked about the need for involvement with PTA organizations and the need to encourage district schools to have a stronger PTA system.

Phyllis Hall, Teacher, Shidler Elementary School, talked about the efforts of their principal, Eugene King, and requested that he continue at the school. ,

Yolanda Gonzales, President, PTA, read.a letter from Patricia Bessen, LD/MH Teacher, Shidler Elementary;School, requesting that Eugene King not be transferred from Shidler and commending hipi for his efforts at that school.

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, said a written confidential report had been previously prepared for the Board. SUPERINTENDailT' S REPORT

SUPERINTENDENT

REPORT

Dr. Marvin Crawford said the main thrust of the district at this; time is to insure a smooth and safe opening of school. There are schools still under major construction and less than, three weeks until those facilities must be ready. Dr. Crawford said he met today with senior staff and tried to schedule the work in accordance with the beginning of school. Although every effort is being made to have the schools ready for students on August 28, he asked that parents and patrons be patient.

Mr. Ron Bogle asked if there were any schools that might be incomplete for the beginning of the school year? Dr. Crawford said he would be communicating with the Board later in the week regarding a concern with the Gatewood Annex, which will not be completed prior to the beginning of school. An alternate site is being arranged for housing the children. All of the other projects are on target at this time. There is a project or two that will not be completed, but the interruption will not be any different than at the close of school last year.

Mr. Tom Yeargain asked about the cosmetology classroom at Capitol Hill High School. He said the space was needed because the office at that school is torn up. Dr. Jack Isch, Executive Director, Management Operations, said the cosmetology portion of the vocational annex at Capitol Hill should be ready. He said there were two or three other classrooms that might not be complete by the start of school.

648.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1995

M-3 SUPERINTENDENT'S REPORT (Continued) Mr. Yeargain asked if there was any way extra help could be obtained for Capitol Hill? He said he has not seen more than two people working at a time at that site. He repeated that the school does not have office space.

Dr. Crawford said staff realizes that Capitol Hill High School has grave needs but staff is spread very thin. However, Capitol Hill will be given special attention. Mr. Bogle said a question on the mind of patrons is the issue of heating and scheduling of construction. He asked if the heating projects were still on target for completion?

Dr. Crawford said he acknowledged that getting the heating installed presents a very tight schedule for the district to meet. Promises have been received from every contractor that the schools now under construction/renovation have heat by October 15. AND

PERSONNEL

MOTION: SECOND:

ENCUMBRANCES R. #27 PERSCXINEL PAYROLL, AND ENCUMBRANCES

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED. ROLL CALL

Mr. Mrs, Mr.

Kellert, Parks, Yeargain,

aye aye aye

Mr. Mr. Mr.

Dempsey, Carter, Bogle,

aye aye aye

MOTION CARRIED 6-0. Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

Encumbrances

Approval of encumbrances as listed in the agenda for purchase orders (11-9600467 through 11-9600878) written during the period 07/25/95 through 07/31/95. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)

The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE OF INTERNAL AUDITOR

THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST P O t 9600467 TO 9600878, FROM THE ENCUMBRANCE CLERK. I HAVEâ&#x20AC;&#x2122;made a random TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. (Sw\ O

EDWARD ROMERO

DATE

01-03 $23,405 01-03 $23,165 01-03 $23,165 01-04 $23,365 01-03 $23,165 01-03 $11,702 01-11 $26,745 01-06 $23,980

8-22-95 8-22-95

Taft ISS/PE Teacher

8-22-95 Taft Language Arts Tea :her

8-22-95 Buchanan lst/2nd Grade Tea :her

8-22-95 Webster Language Arts Tea :her 8-22-95

Bodine 2nd Grade Teacher

Stand Watie 8-22-95 chap I Reading Te icher

Support Services 8-22-95 ESL/Bilingual Tea !her

Johnson, Lori

Joubert,

Kupka, Amy

Long, Arlisa

Miller, Melanie

Myatt, Joe

Nguyen, My

Dee

Hawthorne .5 KDG Teacher

01-04 $23,605

8-22-95

Columbus 4th Grade Teacher

Hise, Mark

Moore,

03-03 $25,410

8-22-95

Special Educ Svcs Speech Pathologls •

Henderson, Freda

Larry

01-07 $24,180

8-22-95

Webster Spanish Teacher

Galindo, Consuelc

01-03 $23,165

8-22-95

Dunbar KDG/EDK Teacher

01-37 $23,165

8-22-95 John Marshall Language Arts Tea :her

Cox, Angela

Fishef-McCowan, Patrice

01-03 $23,165

8-22-95 Deacher

01-03 $23,165

8-22-95

Southeast Foreign Language

01-03 $23,165

8-22-95

ANNUAL SCHEDULE/STEP/LANE

SALARY

Bischoff, Irmgart

Coolidge 1st Grade Teacher

EFFECTIVE DATE

Westwood 2nd Grade Teacher

Christie

assignment

Baughn, Brandi

Harris,

CERTIFIED!

NAME

PERSONNEL EMPLOYMENTS

ASSIGNMENT

DATE

EFFECTIVE SCHEOULE/STEP/LANE

SALARY

o 0 a <+ H0 t: (D O*

o n m

g a H o

r r

K §

*0 n CO O s n

Tiiiir

VO VO

g § co 4

n H H o o •fl

s g

» n

o •fl

hj hj

Koranda, Adana

CERTIFIED:

EXPIRATION OF EM

NAME

(non

continuing contrac t:

EFFECTIVE DATE

6-6-95 Harding Lang Arts/Soc Stui lies Teacher

LOTMENT PERIOD

ASSIGNMENT ANNUAL SCHEOULE/STEP/LANE

SALARY

NAME

PERSONNEL TERMINATIONS

ASSIGNMENT

DATE

EFFECTIVE ANNUAL SCHEDULE/STEP/LANE

SALARY

•0 K

n r

n cn o

•0

(J1

O O

h3 H

ss §

n n

h3 n co o

01 U1 o

•X) I co

ASSIGNMENT

EFFECTIVE DATE

Andrews, Jacqueline

PARENTAL:

Horace Mann 4th Grade Teacher

8-21-95

Campbell, Dr. Jol n Curriculum 8-21-95 Curriculum Specia ist

BDUCATION;

NAME ANNUAL SCHEOULE/STEP/LANE

SALARY NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHBWLE/STEPZLANE

SALARY

a»

VO VO Ul

g § (n

n H s o

g I

n n

n cn o •n

652.

MINUTES OF THE REGULAR MEETING OF AUGUST 7, 1995

M-7 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

ADMINISTRATIVE; Curriculum Department Essential Skills Supervisor

7-31-95

Osmond, Leslie

Cleveland Elementary School Second Grade Teacher

6-6-95

Williams-Harris, Wendy

Eisenhower Elementary School EDK/KDG Teacher

6-6-95

Crigler, Terry

Custodial Services .5 Custodial Worker

7-28-95

Giles, Sheila

Garden Oaks Elementary School Team Leader/Daycare Assistant

8-11-95

Tipton, June

Hawthorne Elementary School Kitchen Specialist

6-6-95

Hudson, Gayla

CERTIFIED:

SUPPORT:

P-4

653. MINUTES OF THE REGULAR MEETING OF AUGUST 7, 1995

N-8 #28 IPEWVAL OF PURCHASING AND GENERAL BUSINESS

PURCHASING

AND

GENERAL

BUSINESS

Frank Kellert Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH H AS LISTED. ROLL CALL

Mr, Kellert, Mrs. Parks, Mr. Yeargain(

aye aye aye

Mr. Mr. Mr.

Dempsey, Carter, Bogle,

aye aye aye

MOTION CARRIED 6-0. DISCUSSION

Commenting on Item H, Dr. Marvin Crawford, said he wanted to be very upfront with the Board and inform them that this change order addresses the possibility of aborting the pneumatic control project under progress at Douglass High School and converting the project to electronic controls, which has been done in most of the other facilities. He said Moon and Harding Middle Schools were being handled by pneumatic controls. The remainder of the secondary projects under construction are being treated with electronic controls. He said a major part of this change order does deal with the control matter. We are in process of doing some work on pneumatics, but if we want to convert from pneumatic to electronic we will need to absorb some of the costs that have already been expended on the pneumatic controls. While we show a savings on this change order by going with an,electronic device, some of the work that has been done on the pneumatic control will have to be picked up by the district. Electronic controls are probably more efficiently and easily controlled centrally. We also realize that pneumatic controls have been around a long time and could enact about a $25,000 savings if we decide to continue with the pneumatic control rather than retro-fit with the electronic control. He said he had promised that he would bring items of the Bond issue to the Board for their perusal, and this is a matter that probably wouldn't get major attention unless it was discussed at this time.

Mr. Tom Yeargain said he could not understand why pneumatic controls were being installed in these three schools in the first place.

Dr. Crawford said pneumatic controls had already been at Moon Middle School for a long time. He said he was a little concerned that at Harding Middle School there may not have been good enough specification^ given to the architect/engineer and the contractor on that matter. He said that is why pneumatics are being used at Harding. He is also concerned that improper direction was given at Douglass High School and that is the reason the Board is now having to consider moving back from pneumatic to electronic controls. Mrs. Thelma R. Parks asked if the air conditioning or heating at Douglass High School would be ready based on the same timelines as the other schools throughout the district? c;-

Dr. Crawford said he had talked with Dr. Isch and Mr. Jim Johnson, The Benham Group. It is the "intent" to have all of those facilities heated by October 15. . He said Dr. Isch assured him that time would not be gained nor lost by converting back to electronic controls. He said he had promises from the contractors that the facilities would be completed by October 15, and that is what he must rely upon.

Mrs. Parks asked specifically about air conditioning for Douglass High School. Dr. Crawford said air conditioning would not be available this year at Douglass. He said by late spring that system should be balanced and air conditioning would be available.

654.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1995

H-9 PURCHASING AND GENERAL BUSINESS (Continued)

Mrs. Parks asked what high schools in Oklahoma City would have air conditioning at the opening of the 1995-96 school year? Dr. Crawford said the Classen School of Advanced Studies, Southeast High School, and John Marshall High School.

Mrs. Parks said from the beginning of the Bond issue, it was declared that the high schools would be air conditioned and heat controlled at one time. We are at the Fall of 1995 and only three schools are air conditioned. She is concerned because there are parents who continually ask her what is being done about air conditioning and other projects in District 5. She said she would tell her constituents that District 5 schools would have heat, but not air conditioning for the Fall of 1995. Maybe by Spring, 1996 air conditioning will be operational. Mrs. Parks said that the library at Douglass has always had air conditioning and that is where teachers hold their meetings, etc. She asked if the library would be air conditioned by the start of school?

Dr. Isch said the intent is to leave the air conditioning on in the library and office areas at Douglass. Those are separate from the heating system. Mrs. Parks said the teachers will be very pleased to have those sections air conditioned. She said she knew the staff would be waiting patiently for the air conditioning to be turned on in the rest of the building.

Regarding Item H, Mr. Wayne Dempsey commented he previously thought the electronic controls would be the best thing to use and he will support administration. However, he hopes whatever kind of controls are used for the air conditioning systems in the secondary schools will work better than the electronic controls installed at John Marshall High School, Classen School of Advanced Studies, and Rogers Middle School this summer. He said maybe if those systems had plain pneumatic controls they would have worked. During Summer School at these three sites, the air conditioning systems were down most of the time. He said he did not know if the system at Southeast High School worked properly this summer, but the other three sites that had air conditioning were not successful in their operation.

Dr. Crawford noted that although the change orders in Items G and H show a deduct, the bulk of the change orders for those items is for additional ceiling work, The ceiling tile had not been planned in the projects, but is needed. As the project progressed, it was found that some asbestos needed abatement and something then had to be done with the ceilings that are now in disrepair. He said he wanted the Board to be clear about the actual expenditure. Regarding Purchasing Items C and D, Security, Mr. Dempsey said one thing that troubles him is the fact that he does not see provisions for continued security at the Administration Building. He said it has been proven time and again that security is a deterrent, particularly given some of the problems with the area surrounding the Administration Building. He said it is a terrible mistake, given the past history, to go for two years with visible security and then act like conditions have gotten better, when it is known that things are worsening in this community. He said he hopes staff will attempt to find a way to continue the level of security support for the Administration Building. Mr. Dempsey said he had not always been a supporter of the police contract and it is a sad commentary that the district must expend school funds for security. He said all have heard the horror stories about going to different schools and not being able to find the officer assigned to the school, or find the officer drinking coffee. He said he is not saying that is true or correct. Mr. Dempsey suggested a lot more mileage could be received from the entire program by purchasing two-way radios and having the officers on the streets around the schools, patrolling both the neighborhoods and picking up truant students that are walking up and down the main streets of the community. He said the district should do some of its own truancy policing. It does not make him feel good to sit in his office at 18th and Western and look out the window watching a parade of students that should be in a school. He said he constantly receives calls from the community complaining about kids who should be in school and are not. He said it does not make sense to him for police officers to stay in the school buildings all day.

R. #28

655.

MINUTES OF THE REGULAR MEETING OF AUGUST 7, 1995

N-10

R. #28

PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Yeargain agreed with Mr. Dempsey that security was needed for the Administration Building. Mr. Ron Bogle asked if security for the Administration Building had been taken out of the contract with the Police Department?

Dr. Crawford said security for the Administration Building had not been entirely removed. There are some dollars available that could be used for a security officer, but not a police officer, on an "as needed" basis. Mr. Michael Carter said he had received calls from parents regarding the budget and their main concern was over security. He said he is not a fan of having police officers in the schools. It is not that he does not think the officers are needed, because there is a lack of discipline within the schools. He said he spoke briefly with the Superintendent regarding the district developing their own security force. He has seen schools out of the district that use security cameras, and he thinks our district should also use cameras. The metal detectors that are used are a farce that give the parents a false sense of security. He said if a person enters a building such as Jefferson Middle School, prior to the scheduled time the metal detectors are used, that person is not scanned. At Roosevelt, the metal detectors cannot be used below the ankle because of the iron beams in the flooring. He said for now the police officers are needed, but the district should start looking for a better security system in order to not be dependent upon the City of Oklahoma City Police Department. Dr. Crawford said staff has been working earnestly reviewing canine dryg and weapon programs. He said it was planned to introduce that program to the Board along with some security cameras. He said a different system would be used in scanning students and patrons who enter the schools. Not only will individuals be scanned at the door, there will also be random scanning. He said Mr. Carter should approve of the programs that will be proposed and implemented.

Mr. Dempsey said one comment the Superintendent made raised a question in his mind. The Superintendent had eaid security for the Administration Building could be used on an ,"as needed" basis. He requested further information on "as needed." Dr. Crawford said administration is not totally convinced a security officer is needed for the summer. He said as activities pick up during the fall there will be some monies available to obtain security.

Mr. Yeargain asked if that included Board meetings? Dr. Crawford said a police officer is always present for the Board meetings.

Mr. Bogle said he was pleased to see a proposal that keeps the Oklahoma City Police involved in a partnership with the district. On. the surface, it is not necessarily clear why we would have to pay the City Police to provide this service, but because we are an agency of the State, and the Police Department is an agency of the City, there cannot be a sharing of services directly. He said tonight's comments speak to a central concern that Board members and parents share, and that is having an absolute and ultimate commitment to the safety and security of the people in the buildings; children, teachers, principals, and staff. He said it is not simply a matter of having a policeman in the buildings, but as the Superintendent has suggested, there is a multitude of ways that we can add to the security of the facilities and protect the children and teachers. He said he looks forward to creative approaches so that all can feel comfortable as they deal with parents and patrons in talking about safety in the buildings. Regarding Item A, Mr. Bogle said he was pleased to see the generosity of the community for the Nichols Hills Elementary School. The construction of the circle driveway has always been an issue of safety concern because that school faces a busy thoroughfare. He said he has always regretted that money was not found in the budget to pay for a circle driveway, but the generosity of the Dulaneys and the PTA will provide the answer. He asked if the drive would be constructed right away?

656.

MINUTES OF THE REGULAR MEETING OF AUGUST 7, 1995

M-11 PURCHASING AND GENERAL BUSINESS (Continued)

R. #28

Dr. Crawford said the drive would be completed by the time the school is open. Mrs. Parks asked if the drive was an expense for the district? Dr. Crawford said the drive is totally funded through contributions.

Mrs. Parks asked about the participation of Skaggs Construction Company, noting that Skaggs is the contractor for the Nichols Hills Elementary School.

Dr. Crawford said the driveway would be an addition to the work at the school being done by Skaggs, and will be funded through contributions. Mrs. Parks said she noticed that sidewalks and driveways for the school were listed in the Bond Project. She asked if this driveway was a part of the Bond Project? She asked if the Bond issue allowed for the construction of driveways and parking lots at this particular site?

Dr. Crawford said a circular drive was not allocated. u

Mrs. Parks said she was not talking about a circular drive, she was just talking about driveways, parking lots, sidewalks, etc. that has been allocated to the Bond projects. She said she noticed that this is in addition to what is already planned. There is and has been money allocated for driveways and parking lots.

Mr. Gregg Rawls, Nichols Hills Elementary School construction Project Monitor, said the project was over budget when the bids were received and there were several alternates in the project. It was decided to cut some of the alternates. He said one of the things that the patrons especially wanted was wall tile and the cost was approximately $30,000. They were told a driveway had been planned, but they could exchange the driveway for wall tile in the contract. If a circular driveway was wanted also the school would have to raise the money. He said the driveway construction is a separate agreement between Skaggs Construction Company and the PTA. Mrs. Parks asked if there were parking lots and sidewalks listed in the bid for the renovation of Nichols Hills Elementary?

Mr. Rawls said in the beginning of the project, these were listed as alternates, but were traded for the wall tile. A.

Circle Driveway;

Nichols Hills Elementary School

Authorization to construct a circle driveway on the south side of Nichols Hills Elementary School. The cost of the driveway in the amount of $30,000 will be paid by the Nichols Hills PTA at no expense to the district. Donations for the project include;

Tom and Richard Dulaney Nichols Hills PTA Total

CIRCLE DRIVEVJAY NICHCX.S HILLS ELEMENTARY SCHOOI

$ 20,000 10,000 $ 30,000

The general contractor for the reconstruction of the facility, Skaggs Construction Company, will also construct the driveway.

Oil and Gas Lease; Companies, Inc.)

Britton

School

Property

(R.

Taylor

Approval and award of a three year Oil and Gas Lease (non-drilling) for Britton School Property, Sec. 29 T13N, R3W (5.3 acres) to R.C. Taylor Companies, Incorporated, who submitted the sole bid in the amount of $403.03 ($76.00 per acre); with continuing royalty of 3/16 percent of the profits. Proceeds to be deposited in District's General Fund.

Security Agreement;

City of Oklahoma City Police Department

Approval of an agreement with the Oklahoma City Police Department to furnish 15 officers, 2 lieutenants and necessary overtime to provide campus security for secondary schools for the 1995-96 school year for an estimated cost of $650,000.

OIL AND GAS LEASI BRITTOJ SCHOOL PROPERTY

SECURITY AGREEMENT CÂŤC POLICE DEPAEOMHiJT

657.

MINUTES OF THE REGULAR MEETING OF AUGUST 7, 1995

M-12 PURCHASING ANO GENERAL BUSINESS (Continued) R. 28 SECURITY AGREE34ENT CITY OF SPENCER POLICE DEPARTMENT

Security Agreement;

City of Spencer Police Department

Approval of an agreement with the City of Spencer whereby the City agrees to furnish campus security and other police services for the district (Star Spencer High School and Rogers Middle School) through June 30, 1996, for a cost not to exceed $50,880 + overtime. Services to paid for monthly. This expenditure is to be charged to account 611-000-2600-340-000-0000-000-031. (ITEMS E THROUGH H RELATE TO BOND ISSUE PROJECTS)

INSTRUCTIOSIAL MULTIMEDIA EQUIPMENT VARIOUS ELEMENTARY AND M. S. SITES

Instructional Multimedia Equipment; School Sites

Various Elementary and Middle

Approval to purchase Instructional Multimedia Equipment (video cameras and video capture boards) for use at various elementary and middle school sites from the following companies who submitted the low quotations on specifications and/or general conditions (7 mailed - 3 returned): Industrial Video, Inc. Roselius Computer Corp. TOTAL

$ 12,403.58 5,746.00 $ 18,149.58

These purchases are to be charged to Bond Fund account 631-1172225-740-000-0000-000-000. Band Instruments; School

BAND INSTRUMENTS VARIOUS ELEMENTARY AND CAPITOL HILL H.S.

Various Elementary Schools and Capitol Hill High 1

Approval to purchase band instruments for use at various elementary schools (Ridgeview, Green Pastures, King, Eisenhower, Lee, Wilson, Willow Brook, Wheeler, Telstar, Stand Watie, Southern Hills, Sequoyah, and Quail Creek) and Capitol Hill High School front the following companies: Del City Music Company Jenkins Music Company Wenger Corporation Norman Music Company Jansen Music Company Larsen Music Company TOTAL

$ 108,376.89 36,182.50 2,348.07 44,735.35 2,068.00 18,025.00 $ 211,735.81

These purchases are to be charged to Bond Fund account 631-1181000-000-000-0000-000-000.

Change Order #1; Douglass High School HVAC Project (Harrison-Orr Air Conditioning Company

DOUGLASS H.S. HVAC PROJECT CHANGE ORDER #1

Approval of Change Order #1 resulting in a decrease in cost of $2,055.00 for the contract with Harrison-Orr Air Conditioning for the mechanical and electrical renovation (HVAC) project at Douglass High School. Change due to conversion of remaining steam boiler to hot water and associated piping and, revisions to existing ceilings.

Original Contract Sum Total Decrease in Cost (CO #1) Total Adjusted Contract Sum DOUGLASS H.S. PVAC PROJECT C^IGE CWER #2

$ 2,463,600.00 -2,055.00 $ 2,461,545.00

Change Order #2; Douglass High School HVAC Project (Harrison-Orr Air Conditioning Company Approval of Change Order #2 resulting in a decrease in cost of $2,167.55 for the contract with Harrison-Orr Air Conditioning Company for the mechanical and electrical renovation (HVAC) project at Douglass High School. Change due to deletion of temperature controls and revisions to existing ceilings.

Original Contract Sum Total Decrease in Cost (CO#1) Total Adjusted Contract Sum Total Decrease in Cost (CO#2) Total Adjusted Contract Sum (CO #1&2)

$ 2,463,600.00 -2,055.00 $ 2,461,545.00 -2,167 00 $ 2,459,378.00

658.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1995

M-13

STATEMENT(S) OF CERTIFICATION

CERTIFICATION STATEMENT(S) TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of Instructional Multimedia Equipment (video cameras and video capture boards) for use at various elementary and middle school sites in the Board of Education Meeting agenda of August 7, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district^ in the October 12, 1993, Bond Election.

2(Date)

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of band instruments for use at various elementary schools (Ridgeview, Green Pastures, King, Eisenhower, Lee, Wilson, Willow Brook,Wheeler, Telstar, Stand Watie, Southern Hills, Seguovah, and Quail' Creek) and Capitol Hill High School in the Board of Education Meeting agenda of August 7, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond^ Election.

Dr. Guy ยงconzo

(Date)

659.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1995

M-14 UNFINISHED R. #29 APPROVAL OF NEW POSITICW FOR DIRECTCR OF BUILDINGS 2kND GROUNDS

BUSINESS

Administrative Position & Job Description; and Grounds

Director of Buildings

Approval of a new administrative position and job description for Director of Buildings and Grounds. (Salary Schedule 507) (Brought forward from the July 31, 1995, Board of Education Meeting.)

Frank Kellert Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVlkL OF ITEM 1, ADMINISTRATIVE POSITION OF DIRECTOR OF BUILDINGS 2kND GROUNDS. ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Yeargain,

aye aye aye

Mr. Mr. Mr.

Dempsey, Carter, Bogle,

aye aye aye

MOTION CARRIED 6-0.

DISCUSSION Mr. Wayne Dempsey said when the Board talks about new positions, it always appears to the public that administration is being increased which is something the Board does not want to do. In fact, the Board wants to cut administration wherever possible. He said it is his understanding that this position is actually a change of job title and description, but it is a position that has been in the budget for some time.

Mr. Ron Bogle said the Board members that visited Dr. Crawford's prior district in Grand Prairie, Texas were impressed by the quality of the maintenance of the facilities. If the Superintendent is bringing a program that models what was done in Grand Prairie and is able to have the same kind of results, the Board is enthusiastic about that. Mr. Bogle said if that is the direction the Superintendent is going with the proposed position, more power to him. Mrs. Thelma R. Parks asked who presently holds this position?

Dr. Crawford said a year or so ago this position was not filled. The position that is being redirected was held by Mr. Carl Glencross who left the district. 2.

1995-96 Operating Budget

Approval of the 1995-96 Operating Budget as follows; (Brought forward from the July 31, 1995, Board of Education Meeting.)

$ 143,120,000 $ 12,873,745 $ 4,936,000 $ 15,386,262

General Fund Child Nutrition Services Fund Building Levy Fund Restricted (Federal) Funds R. #30 APPROVAL OF 1995-96 OPEEiATING BUDGET

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF THE 1995-96 OPERATING BUDGET AS LISTED.

ROLL CALL

Mr. Mrs. Mr.

Kellert, Parks, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mr. Mr. Mr.

Dempsey, Carter, Bogle,

aye aye aye

660.

MINUTES OF THE REGULAR MEETING OF AUGUST 7, 1995

*-15 UNFINISHED BUSINESS (Continued)

DISCUSSION Mr. Wayne Dempsey said he appreciated the budget information that staff prepared for the Board. It was very understandable and readable. He said he has a better feel for where the monies are going and what staff is trying to do. He said the Board should have had this information months ago and obviously the information was available. He said he hopes this information is a good identifying posture of Dr. Crawford's administration regarding the kinds of information that will be sent to the Board. Mr. Dempsey said he had two items of One deals with the issue of drivers request for drivers education is for thought the program probably paid for curious to know why not.

concern relating to the budget. education. He said the budget zero dollars. He said he always itself, and if it does not, he is

Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, said during the past general fund budget year there was an administrative position associated with drivers education. That position has been eliminated from the budget. However, the district can maintain drivers education on a self-supporting basis as it has been for Summer School. This has been discussed with Mr. Nick Kelly, Director, Budget and Financial Management, and the self-supporting program will be implemented during this budget year. Mr. Dempsey asked if there was something that speaks to that issue in the budget narrative? He said all he saw was zero dollars for drivers education. Dr. Marvin Crawford said that area was not addressed in the narrative. He said a record would be made of that issue, if Mr. Dempsey desired.

Mr. Dempsey said he would like to have entered into the record that drivers education would be a self-supporting program, would continue as a program function, and that the budget reflects zero dollars for that program.

Mr. Dempsey said his second question dealt with the THRIVE Program. He said he hoped the district addresses the continuation of this very important anti-truancy program which is desperately needed in the district. Dr. Sconzo said funds to continue the THRIVE Program serving the entire district are included in the proposed budget under the Educational Services Division.

Mr. Tom Yeargain thanked staff for putting the information together, noting that it puts things into prospective for him. He asked why American Indian Student Services were not shown in the information? Mr. Nick Kelly, Director, Budget and Financial Management, said the Indian Student Services was included in the budget, but not in the General Fund. They were included under the Restricted Federal Funds and detail was not included for that budget. Mr. Yeargain said the district has one of the largest Indian populations in the United States. He said the information should be shown.

Dr. Vern Moore, Assistant Superintendent, Special Programs Division, said the Title IX and Johnson O'Malley Programs (Indian Education Funds) will be maintained the same as last year. Mr. Yeargain asked if office space would continue to be supplied with Ms. Carol Willis in charge of Johnson O'Malley and Title IX Programs?

Dr. Moore said the same number of Indian Education Advisors will also be maintained, unless there are fund changes. Mr. Yeargain said it bothers him when the district has the Asian and Hispanic Student Services under the bilingual section of the budget.

661.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1995

r UNFINISHED BUSINESS (Continued)

Dr. Moore said the district plans to fund the Asian and Hispanic Student Services under various grants also. A great portion of the Asian Program is funded through the Immigrant Fund. The district hopes to receive Title VII Funds for the Hispanic Program. It is the districts intent to fund all of those programs, as much as possible through grants. Mr. Yeargain said in the budget information, it looks to him that Indian Education is being eliminated. Dr. Moore said that was not the case.

Mr. Michael Carter said he noticed that Workers' Compensation did go up approximately $40,000. He said he hopes the district will bring that fund back down. It is his concern that the district operate more safely without personnel and patrons suing the district. He said he would be watching that account. Mr. Frank Kellert said he appreciated the detail and the understandable nature of a very complicated document. He said Dr. Crawford had stated that his budget process with his Board usually starts in October or November. He said he looks forward to being able to begin the budget process at that time of the year with a document in a format that all can read and understand.

Regarding Workers' Compensation, Mr. Kellert requested a report on what the district is doing to combat the issue of fraud. He said in all work places Workers' Compensation fraud is a major concern. If the district is not addressing that issue, we would be remiss. He said there are companies that have the technology and ability to assist the district, and would be money well invested to send the message that legitimate claims are paid, but the district is not a "check writing machine." Dr. Crawford said there have been a number of staff meetings regarding Workers' Compensation and staff will be making recommendations to the Board in the form of recommendations. . i, Mrs. Thelma R. Parks said she concurred with what has been said regarding the budget. She had planned to vote "no" on the item. There were questions asked and the Superintendent did attempt to analyze those concerns. She said she wanted the Superintendent's first budget to be acceptable, and for that reason she will vote for it. She hopes the Board will get the next budget much earlier for discussion, so the Board will not be required to approve a budget of $143,000,000 within a two week period when there has been a full year for discussion. For that reason and wanting Dr. Crawford to be successful as the Superintendent, she would vote "yes," even though there were a lot of things in the budget that could be challenged. She said she hopes next years budget will come to the Board much earlier for discussion. Dr. Crawford said he and Mr. Kelly had already developed a budget calendar for next year. That calendar will be provided to the Board in the very near future.

NEW

BUSINESS

(NONE) CITIZEN S'

COMMENTS

(NONE)

662.

MINUTES OF THE REGULAR MEETING OF AUGUST 7, 1995

M-17 BOARD

M E M B E R S'

COMMENTS

Mr. Wayne Dempsey said it has come to his attention that within the United States there is a real lack of involvement from minority peoples in the area of organ donors. The statistics he has heard were startling. In the minority communities less than 7% of the people are organ donors. He said that became very important to his family when his sister gave a kidney to her son. The son died this summer, but the death was not related to kidney problems. He found out today one of the district's architects, Charles McAfee's wife was dying from kidney failure in Wichita, Kansas. It turned out that Mr. McAfee was a match and he donated a kidney. He said staff and the community should try to work toward increasing the awareness for the need for organ donations.

Mr. Ron Bogle said as he was listening to the Board's comments thanking Dr. Crawford for his work with the staff on the budget information, he reflected upon the fact that Dr. Crawford has only been with the district for five weeks. He said the district has a Superintendent who has hit the ground running. He is glad to have Dr. Crawford in Oklahoma City and can sense the confidence from the Board and staff with Dr. Crawford's leadership. He said if this much can be done in five weeks, he can hardly wait to see what can be done in six months.

Mr. Bogle said as the temperatures soar, people think about air conditioning. Patrons get impatient because when the Bond issue was voted upon everyone wanted air conditioning instantaneously. That is not possible. Mr. Bogle said he knows the Superintendent is currently analyzing the entire question of air conditioning in the schools and relooking at how to accomplish that objective. He requested, as soon as reasonable, that a report be brought to the Board so Board members can relay to their patrons the status of air conditioning of their schools. EXECUTIVE

SESSION

Thelma R. Parks Wayne Dempsey

MOTION: SECOND:

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) NEGOTIATIONS WITH EMPLOYEE GROUPS AND (B) THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS. Mr. Kellert, Mrs. Parks, Mr. Yeargain,

ROLL CALL

MOTION CARRIED 6-0.

OP E N

MOTION: SECOND:

aye aye aye

Mr. Mr. Mr.

Dempsey, Carter, Bogle,

aye aye aye

The Board went into Executive Session at 8:0

SESSION

Thelma R. Parks Wayne Dempsey

R. #32 RBCCWENE IN OPEN SESSION 9:05 P.M.

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

R.#3L AFERCVAL ECR EXECUTIVE SESSIO 8:07 P.M.

Mr. Kellert, Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mr. Mr. Mr.

The Board reconvened at

Dempsey, Carter, Bogle,

9:05 p.m.

aye aye aye

663.

MINUTES OF THE REGULAR MEETING OF AUGUST 1, 1995

N-18 OPEN

I N

SESSION

MR. RON BOGLE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM (A) DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS. R. #33

EMPLOYMENT OF SCOTT KAUFMMSr AS ACTING M.S. ASSESBW EKDOEnL

MOTION: SECOND:

Wayne Dempsey Frank Kellert

APPROVAL OF THE EMPLOYMENT OF SCOTT KAUFMAN, FOR THE POSITION OF ACTING ASSISTANT PRINCIPAL AT THE MIDDLE SCHOOL LEVEL, SCHEDULE 01, IkNNUAL SALARY $28,492 . EFFECTIVE: 8/8/95. Mr. Kellert, Mrs. Parks, Mr. Yeargain,

ROLL CALL

aye aye aye

Mr. Mr. Mr.

Dempsey, Carter, Bogle,

aye aye aye

MOTION CARRIED 6-0. ADJOURNMENT R. #34 ADJCXjRNMENT 9:07 P.M.

There being no further business, the meeting adjourned at 9:07 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

inute clerk

Minu/fces ^approved

by the 1995.

Board

Education

this

day

Witness my hand and seal of this School District this , 1995.

Clerk, Oklahoma

Board of Education

(SEAL)

(J i & Z.

693.

MINUTES OF THE SPECIAL MEETING OF AUGUST 30, 1995

K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE DOVER ROOM OF

THE

RICHMOND

OKLAHOMA.

SUITES,

1600

NORTHWEST

EXPRESSWAY,

OKLAHOMA

CITY,

THE MEETING WAS CALLED TO ORDER AT 10:00 A.M., WEDNESDAY,

AUGUST 30, 1995 AND RECESSED AT 5:30 P.M. PRESENT:

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Tom Yeargain, District 7

President Member Vice President Member Member Member

ABSENT:

Michael Carter, District 6

Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; and Dr. Dan Tollett, Facilitator. CALL

T O

CALL TO ORDER

ORDER

Mr. Ron Bogle called the meeting to order. Mr. Wayne Dempsey gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present.

EXECUTIVE MOTION: SECOND:

SESSION

Thelma R. Parks Wayne Dempsey

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0.

OP E N

MOTION: SECOND:

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Bogle,

aye aye aye

The Board went into Executive Session at 10:12

SESSION

Thelma R. Parks Wayne Dempsey

R. #48 RBCOJVENE IN OPEN SESSICXI 10:31 A.M.

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mr.

R. #47 APPROVAL PCÂ» EXECUTIVE SESSION 10:12 A.M.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mrs, Silver, Parks, Mrs. Mr. Bogle,

The Board reconvened at 10:31 a.m.

aye aye aye

694.

MINUTES OF THE SPECIAL MEETING OF AUGUST 30, 1995

H-2 I N R. #49 APPROVAL OF EMPLOYMENTS DR. BENJAMIN HART, ACTING ASSISTANT PRINCIPAL, DOUGLASS H.S. GEC»GE (BRIAN)

MOTION: SECOND;

Frank Kellert Wayne Dempsey

APPROVAL OF THE EMPLOYMENT OF DR. BENJAMIN HART FOR THE POSITION OF ACTING ASSISTANT PRINCIPAL ASSIGNED TO DOUGLASS HIGH SCHOOL, SCHEDULE 012, STEP 05, ANNUAL SALARY $37,229. EFFECTIVE: 8/22/95. APPROVAL OF THE EMPLOYMENT OF GEORGE (BRIAN) STAPLES FOR THE POSITION OF ACTING ASSISTANT PRINCIPAL FOR BIOMED/SCIENCE, NORTHEAST HIGH SCHOOL, SCHEDULE 012, STEP 01, ANNUJkL SALARY $31,919. EFFECTIVE 8/22/95.

STAPLES, ACTING ASSISTANT PRINCIPAL EOR BKFHySCIEICE ROLL

MRDfASF HJS.

SESSION

OPEN

Mr. Mr. Mr.

CALL

Kellert, Dempsey, Yeargain,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Bogle,

MOTION CARRIED 6-0.

SPECIAL BUSINESS Dr. Dan Tollett, Tennessee School Board Association, facilitator for the workshop.

served as

the

Listed below is the planned agenda for the Oklahoma City School Board Discussion/Work Session concerning Board of Education objectives arid Superintendent expectations. Board members discussed among themselves and with the facilitator these items and other issues. The time schedule had to be adjusted because of the executive session at the start of the meeting. ■ Wednesday, August 30, 1995

10:00 10:10 10:15 12:00 1:00

a.m. a. m. a.m p.m. p.m.

2:30 2:45

p.m. p.m.

4:00 4:15 5:45 6:00

p.m. p.m. p.m. p.m.

Welcome and Introductions Overview of the Agenda and Expectations A review of Board Progress and Plans Lunch and Evaluating Identifying Expectations performance of the Superintendent Break and Evaluating Identifying Expectations Performance of the Superintendent Break Planning for Board Wrap-up Adjournment

the the

R E C ESS The meeting recessed at 12:05 p.m. and resumed again at 1:10 p.m. As the workshop drew to a close, the Board reached a consensus on possible goals for the Superintendent and District for 1995-96. The Superintendent agreed to review the goals along with any other objectives the Superintendent felt should be brought forward for discussion during a future Board meeting.

POSSIBLE GOALS OR PRIORITY AREAS

GROUP 1: 1.

Develop and implement a more thorough budget process.

Complete a certain percentage (Note: percentage to be determined) of Bond Issue Projects and resolve Bond Issue Problems.

Improve the overall performance of the Service Center with a resulting visible improvement in the way the schools are maintained.

695.

MINUTES OF THE SPECIAL MEETING OF AUGUST 30, 1995

H-3 SPECIAL BUSINESS

(Continued)

Provide for equitable distribution of supplies, equipment and human*'resources to all schools.

Remove Ineffective Employees from the District.

Group 2;

Improve the delivery of Special Education services.

Increase safety and security in all schools.

Reduce administrative costs by 5%.

At the end of the workshop, the Board thanked Dr. Tollett for his leadership and the Oklahoma City Public Schools Foundation for their support of the workshop. ADJOURNMENT

R. #50

(Mr. Bogle had to leave the meeting at 5:07 p.m. and Mrs. Terri Silver, Vice President, chaired the remainder of the meeting.)

5:30 P.M.

There being no further business, the meeting adjourned at 5:30 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Frank Kellert. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

^Minute Clerk

Mir^tes

approved

___

by the th< r 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. <7' Tâ&#x20AC;&#x2122;i , Witness my hand and seal of this School District this _O____ day of 1995.

Clerk, Oklahoma Ci'ty Board of Education

ADJOURNME3OT

JLILUI

696.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM)

BUILDING,

ADMINISTRATION

900

NORTH

KLEIN,

TUESDAY,

SEPTEMBER 5, 1995, AT 7:00 P.M. PRESENT!

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6

President Member Vice President Member Member Member

ABSENT:

Tom Yeargin, District 7

Member

CALL

T O

ORDER

CALL TO CÂ«DER

Mr. Ron Bogle called the meeting to order. The flag was presented by the Southeast High School Air Force JROTC. Mr. Michael Carter gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present, one absent.

INTRODUCTION

VISITORS

(NONE) MINUTES

MEETING (S)

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

MOVE FOR APPROVAL OF THE MINUTES OF THE REGULAR MEETING, AUGUST 7, 1995; THE REGULAR MEETING, AUGUST 21, 1995; AND THE SPECI2UL MEETING, AUGUST 30, 1995, AS AMENDED.

Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Bogle,

R. #51 APPROVAL OF AUGUST, 1995 MINDTES AS AMENDED

aye aye aye

MOTION CARRIED 6-0. BU

BOARD

MEMBERS'

BUSINESS/COMMENTS

Recognitions

Recognition of Tiffany Spezio, Southeast High School student, for being named the 1995 JROTC Cadet of the Year by the Oklahoma Air Force Association.

Recognition of Northwest Classen High School for being awarded the United States Army Planning for Life Award for excellence in career guidance planning. The award was accepted by Theresa Wilson, Individualized Cooperative Education (ICE) Instructor, Northwest Classen High School.

BOARD MEMBERS' BUSINESS/ COMMENTS

697.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

M-2

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) BUSINESS

Suspend Board Policy B-29; POLICY DEVELOPMENT AND DISSEMINATION And Approve Board Policy G-28; PROFESSIONAL DEVELOPMENT Recommend temporary suspension of the waiting period outlined in Board Policy B-29: POLICY DEVELOPMENT AND DISSEMINATION, and immediate approval of final revisions to Board Policy G-28: PROFESSIONAL DEVELOPMENT, as shown on the following pages. (Approval to temporarily suspend policies requires a 2/3 majority vote. Immediate approval of Board Policy G-28 without waiting ten days may be accomplished by suspending Board Policy B-29.)

R. #52 MOTION: APPROVAL OF SECOND: BOARD POLICY G-28: PROFESSICmL DEVELOPMENT MOVE TO

Terri Silver Wayne Dempsey

SUSPEND BOARD POLICY B-29 AND IMMEDIATE APPROVAL OF REVISIONS TO BOARD POLICY G-28: PROFESSIONAL DEVELOPMENT.

ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Carter,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Bogle,

FINAL

aye aye aye

MOTION CARRIED 6-0. DISCUSSION Mr. Frank Kellert asked if the strikeouts on Page A-5, Number 6 were a compliance issue or resulted from a recommendation by the committee or Superintendent. Dr. Marvin Crawford stated that the recommendation previously approved by the Board did not parallel the plan that had been filed with the State. This change would put the policy in compliance with the one previously filed with the State.

Dr. Crawford said failure to strike the two sentences would mean the district will have to resubmit its plan to the State. Mr. Ron Bogle announced that a special meeting of the Board has been called for September 11, 1995 at 6:00 p.m. for a grievance hearing. The anticipated length of the meeting could be an hour to an hour and a half. Mrs. Thelma R. Parks mentioned that at the last meeting it had been announced that there would be a reception for the Superintendent, Sunday, September 10, 1995 at the Tabernacle Church. The Board and all of the administrators in the District are invited for this reception to meet the Superintendent. Also, she extended the invitation to all in the audience.

Mr. Michael Carter thanked Southeast High School for bringing their JROTC unit down to the Board meeting and Dr. Jan Borelli, Principal, for attending. He said he would like to again condemn the performance of the mowing crews. He said the company is breaching their contract. If another company comes before the Board next year and does the same thing, he hoped there would be legal action against them. It may be too late at this time, but next year he expected something to be done. Also, he would like to recommend to the Superintendent that the district start the tree removal and then mulch the wood like the City is doing. The mulch could then be put back into the flower spaces, or sell it back to the community.

698,

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

M-3 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mr. Wayne Dempsey said he would like to commend the school staffs for the most uneventful opening of school he had seen since he had been on the Board. He felt that it speaks well for our building level people. He further stated that there are some tremendous obstacles because of temperatures being in the high 90 's. A lot of people had been very frustrated with that. A lot of parents had called about the heat in the buildings and asking about air conditioning. He told the parents that there was some comfort to know that at least after all these years the air conditioning was coming. On another topic, Mr. Dempsey said the staff had done an excellent job this year of getting schools opened under very adverse conditions and should be commended for that. Also, he wanted to take a moment to applaud the tireless efforts of Mr. Jim Purdy, President, PTA Council, for the work he is doing with the PTA Council and for really pushing for PTAs in the schools. He stated that it was important to have PTAs involved in the decision making processes at the local level and to promote parent involvement. Mr. Dempsey said that we had probably heard more about PTA during Mr. Purdy's short tenure as PTA Council president than he had in the last three years.

Mrs. Terri Silver commented that she had just come from a middle school ball game this evening. She thought there were more football players and cheerleaders than there were people in the stands. She felt that was a sad state, but she noted that Taft Stadium looked good with its painting and fixing up. She encouraged those present to go to a middle school or high school game and see the stadium.

Mr. Frank Kellert said it was a little tough to talk about athletics when the teams play in-district teams, but they had also played Weatherford. What he would like to report on was the decorum of the students and the upbeat atmosphere of the whole ball game at Taft Stadium. He reported that it was really a good evening for students and parents, and it always helps when they win a ball game, especially when playing someone outside the District. Mr. Kellert stated that he hoped this reflected the tone of behavior and decorum that would be seen among students and fans. It was a very good and upbeat evening. Mr. Bogle said he wanted to echo Mr. Dempsey's comments about the Oklahoma City PTA Council. He commented that effective schools are made up of good principals, good teachers, and involved parents. He said when you see the kind of energy that's being put into the PTA Council, you can't help but be excited. He told about the recent PTA Council meeting he attended and how well attended it was. He said maybe they were there to see the new Superintendent, but there was a very high representation from the principals. Mr. Bogle said Dr. Crawford touches a cord with people. They understand his goals, the goals of this Board, and the goals of the district, and are excited about the new direction the Board is establishing. He stated the Board recognizes the importance of the president of an organization, but they also recognize that it takes a lot of people to make a train go, and the Board appreciates all of them.

On another issue, Mr. Bogle said he had an idea when he was at Taft the other night for a game. As he looked at the big signs down along the fence behind the sportscasters, he wondered whether or not they could get an Oklahoma City Public School sign there also to help promote the district. He felt it would be a nice venue to get the school name out in front of the public. Further, Mr. Bogle said he wanted to tell the Board how much he enjoyed their day together at the Board retreat last week. He thought they had an exciting day and a day well spent as they talked about the Board's goals and objectives and ironed out a few objectives for the Superintendent. Mr. Frank Kellert asked Mr. Darrel Shepard, Board Clerk, to craft some expression of their appreciation to the Foundation for once again providing that opportunity for them to get together. Mrs. Terri Silver suggested also they send a letter of appreciation to Dr. Dan Tollett, Facilitator, Tennessee School Boards Association.

BOARD MEMBERS' BUSINESS/COMMENI

Z V 699.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

OKLAHOMA CITY PUBLIC SCHOOLS

POLICY:

g _28

900 NORTH KLEIN, OKLAHOMA CITY, OK 73106

"Establishing Excellence"

ADOPTED: 12-17-79 REVISED:

PROFESSIONAL DEVELOPMENT The Board recognizes the need for and supports the concept of a

corr^rehensive and continuing professional development program.

The

major purpose of the program is to increase the effectiveness of all persons who contribute toward the attainment of the goals and objectives of the district.

The program also will provide for

career, personal, and organizational development through training

and educational activities. Certified employees must obtain a total of eighty (80) points per

five year cycle, with a minimum of fifteen (15) points of training

per year,

effective the 1995-96

school year.

a minimum of

eighty (80) points is earned prior to the end of a five-year cycle, then the employee only needs to obtain ten (10) points per year. All support personnel must obtain a minimum of ten (10)

hours of

training annually. Annually,

the Board shall

establish a professional

development

committee to accomplish the purposes set out above.

Professional Development Advisory Committee Members The appointment of committee members shall be consistent with the

Staff Involvement in Decision Making policy and the Human Relations

A-3

1 of 4

700.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 3, 1995

M-5 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

R. #52

APPROVAL OF BOARD POLICY G-28: PROFESSiat DEVELOPMENT

policy to ensure the appropriate balance,

where possible,

as to

race, gender, job category, organizational level, curricular subject matter, as well as geographic location. ♦MEMBERSHIP, NUMBER & CATEGORY

NOMINATOR

Director of Professional Development and Leadership Training **(ex-officio)

Superintendent

Bargaining agent representing certified personnel

11 members of the teacher bargaining unit

Bargaining agent representing support personnel

2 support, non-administrative representatives

Professional organization representing building administrators

4 building administrators

Board of Education

1 patron

Educational Services Division Assistant Superintendent

2 Central Office Administrators 1 professional/technical staff

Director of Professional Development

Higher Education Representative (ex-officio) State Department Representative (ex-officio)

♦Subject to Board of Education Approval. ♦♦Ex-officio members are non-voting members. A.

DUTIES OF THE COMMITTEE 1.

Annually

review

the

guidelines

for

the

professional

development plan established by the State Department of

Education

and

make

recommendations

the

Board

Education for the implementation of the plan,-

A-4

2 of 4 (G-28)

701.

MINUTES OF THE REGULAR MEETING OP SEPTEMBER 5, 1995

K-6 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) R. #52 APPROVAL OF BOARD POLICY G-28: PROFESSIC»ti£; DEVELOPMENT

Annually review the identified needs to determine whether

an additional needs assessment should be conducted; Annually identify and submit professional

development

resources and activities to the Director of Professional

Development in a timely fashion for the presentation to the Board of Education on or before April 1; 4.

Annually

submit

professional

development

budget

proposal to the Director of Professional Development in

timely

fashion

for

presentation

the

Board

Education on or before April 1; 5.

Once every four

(4)

years the Professional Development

Advisory Committee's duties in designing the professional development plan include the following:

develop and recommend to the Board of Education a

professional development point

system to account

for all staff development activities; b.

plan and write the professional development plan to be submitted to the Board of Education once every

four

(4)

years beginning with the 1987-88 school

year. c.

make

recommendations

regarding

the

evaluation

Board the

Education

professional

development program.

--- To perform other duties as reGommcndcd or requested by the ouperintendGnt-

A-5

3 of-4 {G-28)

The fiuporintendont ahall-be-rcoponoiblo for developing rcgulatiene

for implomontation e-f thio policy-

Cross Reference: Legal Reference:

A-03, I-10 Oklahoma Statutes 70 §6-150, et seq.

A-6

4 of 4 (G-28)

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

CITIZEN S' 1.

COMMENTS

Roberta Swanegan, parent. Northeast High School, talked about a transportation problem pertaining to her daughter, who was enrolled at the BioMed program at Northeast High School.

LEGAL

REPORT

702.

CITIZENS' COMMENTS

LEGAL REPORT

Cleeta John Rogers, General Counsel, stated that he had provided Board members with a written memorandum and report. SUPERINTENDENT

REPORT

Dr. Marvin Crawford noted it was a privilege to be able to present Mr. Tracy McDaniel, Creston Hills Elementary School, who was chosen Teacher of the Year, to make a brief report to the Board.

SUPERINTENDENT'S REPORT

Mr. Tracy McDaniel recognized Mrs. Thelma R. Parks and commended her for the good job she does. He said it was impossible to select a single Teacher of the Year for a school district this large, but he thanked the Lord for blessing him to receive this honor. He said he saw a need for restructuring the way teachers teach. He feels that teachers should adapt to the students learning styles. He stated that teachers need to teach critical thinking skills and how to solve problems. Following his comments, Mr. McDaniel closed by stating that we have a great school district and he was proud to be a teacher in the district. 1995-96 State Accredition Report

Dr. Crawford submitted the 1995-96 State Accreditation Report to the Board. All schools are accredited for the 1995-96 school year.

1995-96 STATE ACCREDITION REPORT

Mr. Ron Bogle asked if we had any schools at risk?

Dr. Crawford stated that none of our schools were at risk at this time. Mr. Frank Kellert asked if we had investigated what it may take to bring the low performing schools up and strategies for working with those schools, particularly on issues of equity? He requested that the district implement some strategies to help those schools get off the list as they had in the past, especially in those cases when the issue of equity might be detected. Dr. Crawford said he wanted to commend and actually applaud every staff member for making the opening of the 1995-96 school year an excellent opening. Though there were some adverse conditions, including very hot weather, he felt teachers and others were working through this problem.

PERSONNEL,

PAYROLL,

AND

ENCUMBRANCES

Vote to consider a Level III appeal by Rudy Rios Consideration of a Level III appeal by Rudy Rios to the findings of a Level II complaint. (NOTE; Board's findings will be based on the record from Level II.)

MOTION: SECOND:

Frank Kellert

MOVE THAT THE BOARD IMPLEMENT OPTION 2, SUSTAIN THE FINDINGS OF THE LEVEL II HEARING OFFICER AND THAT THE COMPLAINT BE DENIED.

MOTION FAILED DUE TO THE LACK OF A SECOND.

MOTICW FAILED LEVEL III APPEAL BY RUDY RIOS

703.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

. • ....■■■.... '. M-;8========================== PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

DEPUTY SUPERINTENDENT POSITION ESTABLISHED Approval to establish a new position of Deputy Superintendent to be included as a personnel allocation in the 1995-96 budget.

R. #53 APPROVAL OF DEPUTY SUPT. POSITICW

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL TO ESTABLISH A NEW POSITION OF DEPUTY SUPERINTENDENT TO BE INCLUDED AS A PERSONNEL ALLOCATION IN THE 1995-96 BUDGET. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Carter,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Bogle,

MOTION CARRIED 6-0. 3. R. #54 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES

Approval of Items 3a, 3b, and 3c as listed below. (Payro 11 s, personnel employments and terminations and encumbrances)

Thelma R. Parks Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEMS 3A, 3B, AND 3C AS LISTED BELOW.

ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Carter,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Bogle,

MOTION CARRIED 6-0. a.

Payroll for September, 1995 Approval to issue 1994-95 and 1995-96 purchase orders encumber the following payroll for September, 1995.

AMOUNT

P.O. NO.

FUND

OCAS CODE

9520069

GENERAL FUND SALARY FEDERAL FUNDS

5-11-000-5300-100

30,000

5-23-000-5300-100

5,000

9520070

9620011 9620012 9620013 9620014 9620015

GENERAL FUND 6-11-000-5300-100 BUILDING LEVY 6-21-000-5300-100 SALARY BOND FUND 6-31-000-5300-100 SALARY 6-23-000-5300-100 FEDERAL FUNDS SALARY CHILD NUTRITION 6-22-000-5300-100 SERVICES FUND SALARY

$ 11,000,000 300,000 $

300,000

800,000

500,000

704,

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) b.

Encumber October, 1995 Payroll

Approval to issue 1995-96 purchase orders to encumber the following payroll for October, 1995. FUND

9620016 9620017

6-11-000-5300-100 GENERAL FUND BUILDING LEVY 6-21-000-5300-100 SALARY 6-31-000-5300-100 BOND FUND SALARY 6-23-000-5300-100 FEDERAL FUNDS SALARY CHILD NUTRITION 6-22-000-5300-100 SERVICES FUND SALARY

9620018 9620019 9620020

AMOUNT

OCAS CODE

P.O. NO.

Approval of Personnel following pages.

and

Encumbrances

$ 11,000,000 $ 300,000 $

300,000

800,000

500,000

listed

the

DISCUSSION

Mr. Ron Bogle stated that a patron had inquired about one of the encumbrances listed on Page E-5 of the Agenda, Purchase Order #1654 to the Campfire Boys and Girls. Mr. Belphry Dean said that was for the Positive Tomorrow's program at the YWCA. The expenditure was approved in the original state grant as approved primarily by the Board. Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9600879 through 11-9601408) written during the period 8/01/95 through 8/14/95. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE OF INTERNAL AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. Â« 9601409 TO 9601703, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS,

EDWARD ROMERO

/?s-

DATE

8-22-95 8-22-95

Creston Hills KDG/EDK Teacher

Webster LD Teacher

Jefferson 8-22-95 Vocal Music Teac her

Douglass 8-22-95 Social Studies 1 eacher

Bray, Brenda

Brown, Andrea

Bruner, Ava

Christman,

Parmelee 8-22-95 1st Grade Teache r

Health Services School Nurse

Cunningham, Kimberly

Davis,

Barbara

Columbus KDG Teacher

Crumrine,David

8-22-95

Southeast Math Teacher

Coney, Angela

8-22-95

Jefferson SED Teacher

Billingsley, Susan

Pam

01-03 $23,405

8-22-95

Star Spencer Science Teacher

Bergeron,Kathy

01-03 $23,165

01-04 $23,365

01-03 $23,165

01-03 $24,180

01-10 $24,995

01-03 $23,165

03-04 $24,555

01-03 $24,180

03-03 $24,345

03-04 $24,805

8-22-95

Webster SED Teacher

Barnes,Deborah

01-03 $23,165

am WAl SCHEDtILEZ STEP/IANE

SALARY

8-22-95

EFFECTIVE DATE

Madison T-1 Teacher

ASSIGNMENT

Bailey,Melissa

CERTIFIED:

NAME

Paula

Johnson, Michelle

Hines, Mary

Harris,Valerie

Green, Bonnie

Garrett, Janet

Funk,

Franks,Leonard

Frankenfield. Dena

Emerson, Crystal

ASSIGNMENT

8-22-95

EFFECTIVE DATE

8-22-95

Rogers LD Teacher

Jefferson Science Teacher

8-22-95

Guid/Counseling 8-22-95 Elementary Counc elor

8-22-95 Southern Hills 1st Grade Teachc r

8-22-95 Lee T-1 Reading Teac her

8-22-95 Dewey 5th Grade Teachc r

Southeast Science Teacher

Classen Music Teacher

Sequoyah 8-22-95 3rd Grade Teach« r

8-22-95 Webster Language Arts Te acher

8-22-95 Creston Hills 3rd Grade Teach« r

Webster Math Teacher

(coi itinued)

Duffy, Laura

Doiron. Christine

Dodd, Lisa

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS

03-03 $24,345

01-04 $23,365

015-15 $29,055

01-09 $24,690

01-06 $25,275

01-03 $23,165

01-07 $24,420

01-03 $23,165

01-07 $24,180

01-03 $23,165

ANNUAL SCHEDULE/ STEP/LANE

SALARY

<+ H:3 c: (D O.

o 0

O n co

g a M O

It *

K §

S n

•0 M

nrr

VO VO U1

g n go

n *«

n 4 H O O

g §

H » n

•fl

n co o

(J1

-J

ASSIGNMENT

03-03 $25,410

03-11 $13,772

01-08 $25,505

Special Ed Svcs 8-22-95 Speech-Lang Path

8-22-95 Johnson .5 LD/EH Teacher 8-22-95 Rockwood 3rd Grade Teachc;

Whisler, Janet

White, Debra Winn, Linda

01-03 $12,215

01-03 $23,165

8-22-95

Cleveland 8-22-95 5th Grade Teache r

01-03 $25,200

03-03 $25,410

8-22-95

Stephen

Paley,

Paschall,Lori

01-03 $23,165

8-22-95 Spencer 5th Grade Teache r

Donald

Oliver,

Taft SED Teacher

Classen Science Teacher

01-10 $26,015

8-22-95 Support Svcs ESL/Bilingual Te acher

Lori

Rogers .5 Art Teacher

Montes,

McVay,Marcelia

John

Western Media Assistant Transportation Bus Driver

Parker,Yolanda Youngblood, Jack

8-21-95

105 -02 $5, 303

110 -01 $8, 006

160-01 $10,302 Webster 8-3-95 Custodial Workei'

McGee, Charles

8-17-95

164-01 $11,607 Personnel Svcs 8-14-95 Receptionist/Secy

Haugen,Hershey

SUPPORT:

01-15 $27,385 8-22-95

Capitol Hill HS Band Teacher

Washington, Jimmie

01-17 $26,770

8-22-95

Parker/Arcadia PE Teacher

McKinney, Herbert

01-14 $26,015

Western Village 8-22-95 3rd Grade Teach«

Walker, Toby

01-03 $23,165

Dunbar 8-22-95 4th/5th Grade Te acher

McDaniel, Kartina

01-03 $24,180

Capitol Hill HS 8-22-95 Lang Arts Teache

Trail, Teresa

01-03 $23,165

8-22-95 Fillmore 4th Grade Teache r

Mashburn, Shannon

01-04 $23,365

Shasteen,Chris y Putnam Heights 8-22-95 5th Grade Teach<

01-03 $23,165

8-22-95 Hawthorne 5th Grade Teache r

Lyde, Molly

01-03 $23,165

01-03 $23,405

8-22-95 Wheeler 1st Grade Teache r

King, Brenda

8-22-95

01-03 $23,165

SCHEDULE/ STEP/LANE

SALARY ANNUAL

Southeast ISS Teacher

EFFECTIVE DATE

Scott, Bruce

01-03 $21,365

8-22-95 Polk 1st Grade Teache r

Jones, Melvin

McMahan,

ASSIGNMENT

CERTIFIED (conpinued):

NAME

8-22-95

ANNtJAL SOHEDOLE/ STHiP/LAKE

SALARY

Webster ISS Teacher

EFFECTIVE DATE

Rumbaugh,Kirt

CERTIFIED (cont Lnued):

NAME

PERSONNEL EMPLOYMENTS

c: o 0<

Hgs

o 0 a (+

o n 03

g a n o

It "

•a

’0 n fo w o s 2 W

VO U1

n •o A n g n go

n H o o •a

S n go tfl § £ go

o •a

Ui-

Joe

Thomas,Michelle Webster Financial Secy

8-7-95

Custodial Svcs 8-4-95 Custodial Workei

6-20-95

Kimmons,Dwight

Grant Library Clerk

8-8-95 Custodial Svcs Relief Custodial

Reginia

Bragg,

6-6-95

8-22-95

6-6-95

EFFECTIVE DATE

8-10-95 Control Room Data/Security Te ch

Harding Counselor

Budget & Fin Mgt Workers' Comp Coordinator

Classen Art Teacher

ASSIGNMENT

Green, Jr., Lawrence

Thomas

Barbee,

SUPPORT:

Seay,

CERTIFIED:

Petrilla, Frances

ADMINISTRATIVE:

DISMISSALS:

Mertes, Mitchell

DECEASED:

NAME ANNUAL SCHEDULE/ STEP/LANE

SALARY

ASSIGNMENT

Parmelee ED Teacher

John Marshall English Teacher Gatewood MH/LD Teacher

Hunter, Jerry Ward, Melissa

Southeast Tech Ed Teacher

Haynes,Kirsten

Allen, Kevin

EXPIRATION OF EMPLOYMENT PERIOD

NAME

PERSONNEL TERMINATIONS

6-6-95

e-6-95

EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY

o o 0 <+ H0 c: (D O.

o n co

s o M S o

*0 K § r

fa m o

•0 M

ITT

VO VO U1

n H &: o o ”3 W n >0 n

» n

o <I

ASSIGNMENT

EFFECTIVE DATE

Health Services Nurse

Williams, Ruth

Arthur 8-21-95 2nd Grade Teache r

Richardson, Carlton

8-21-95

Telstar KDG/EDK Teacher

Holland, Kimberly

PARENTAL:

Custodial Svcs 8-14-95 Asst Head Custoc ian

Grolock, David

8-21-95

Fillmore 8-15-95 Cafeteria Manage r

Geddes, Vaneta

Collins,Kathryn Coolidge 8-22-95 2nd Grade Teache r

MEDICAL:

NAME ANNUAL SCHEDULE/ STEP/LANE

SALARY X

NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY

o 0 a <+ HS t: o 0<

o n co

g a n o

•0

•0 M

g n

co n D

n H

» n

H CO

709

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED: Alexander, Vince

Grant High School Physical Education Teacher

6-6-95

Anderson, Rosie

Capitol Hill Elementary School Second Grade Teacher

6-6-95

Azari, Monica

Columbus Elementary School KDG/EDK Teacher

6-6-95

Dyer, Russell

Dewey Elementary School Fourth Grade Teacher

6-6-95

Ellis, Jr., James

Jefferson Middle School Language Arts Teacher

6-6-95

Hiner, Audrey

Westwood Elementary School Primary Teacher

6-6-95

Ingenloff, Michelle

Edwards Elementary School First Grade Teacher

6-6-95

Lancaster, Mary

Wilson Elementary School Kindergarten Teacher

6-6-95

Lemons, Tina

Heronville Elementary School 2nd Grade Teacher

6-6-95

Matthews, Richard

Northeast High School Social Studies Teacher

6-6-95

Nowakowski, Diane

Special Services Child-Find Coordinator

6-6-95

Pagonis, Gina

Telstar Elementary School LD Teacher

6-6-95

Rudeen, Laura

Wheeler Elementary School Fourth Grade Teacher

6-6-95

Schemm, Cynthia

Creston Hills Elementary School Third Grade Teacher

6-6-95

P-6

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

Accordinq to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT: Banks, Glenetta

Child Nutrition Services Kitchen Assistant

6-6-95

Booker, Kiesha

Dunbar Elementary School EDK Assistant

6-6-95

Boone, Donald

Pupil Transportation Bus Driver

6-6-95

Carley, Nadine

Stand Watie Elementary School EDK Assistant

6-6-95

Collins, Reechia

Jefferson Middle School TMR Assistant

6-6-95

Crossley, Camille

Jefferson Middle School Principal's Secretary

6-22-95

Cunningham, Sherry

Child Nutrition Services Cafeteria Manager

6-2-95

Graybeal, Margie

Hoover Middle School Kitchen Assistant

6-6-95

Harkey, Marion

Northeast High School SED Aide

6-6-95

Machado, Norma

Support Services Bilingual Assistant

6-6-95

Macias, Consuelo

Support Services Bilingual Assistant

6-6-95

Nguyen, Anh

Support Services Bilingual Assistant

6-6-95

Oaks, Lakisha

Capitol Hill Elementary School .75 Custodial Worker

8-3-95

Ramirez, Maria

Support Services Bilingual Assistant

6-6-95

Rimrodt, Kirk

Wilson Elementary School SED Assistant

6-6-95

P-7

710.

711.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5^ 1995

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued):

Rodriquez, Jr., Rogelio

Columbus Elementary School Bilingual Assistant

6-6-95

Rodriquez, Sofia

Britton Elementary School Bilingual Assistant

8-22-95

Royer, Ginny

Webster Middle School Principal's Secretary

6-22-95

Smith, Kay

Prairie Queen Elementary School MH Teacher

6-6-95

Stansbury, Sandra

Western Village Elementary School Kindergarten Teacher

6-6-95

Starkey, Lori

Southeast High School Kitchen Assistant

6-6-95

Terronez, Ruth

Hawthorne Elementary School .5 Clerk

6-8-95

Tilley, Bobby

Polk Elementary School Third/Fourth Grade Teacher

6-6-95

Timm, Jennifer

Stonegate Elementary School .5 Second Grade Gifted Teacher

6-6-95

Trevino, Nancy

Jefferson Middle School Library Clerk

6-20-95

Wren, Rebecca

Pierce Elementary School First Grade Teacher

6-6-95

Yeoh, Kim

Support Services Asian Bilingual Assistant

6-7-95

Zandlo, Carol

Western Village Elementary School 1st Grade Teacher

6-6-95

P-8

712.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

PURCHASING

AND

GENERAL

BUSINESS

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH P AS LISTED.

ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Carter,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Bogle,

aye aye aye

MOTION CARRIED 6-0. DISCUSSION Mr. Frank Kellert asked about Item M, the Change Order on the paving at Belle Isle and other schools.

Dr. Jack Isch said that after the work was started it was decided to do something a little bit different in order to provide a better product. That decision was made with the architect and the contractor. Mrs. Parks asked Dr. Isch, Executive Director, Maintenance Operations, about Item 0, a decrease in the Change Order for the metal fencing.

Dr. Isch said that in the schools where they are putting the ice storage tanks and the chiller component behind the buildings, the solid metal fence is being changed to chain link fence. Dr. Crawford said they would not be unsightly in the locations in question. He said the Board's instructions were to install a solid fence if it was very visible. However, chain link is actually better as far as breathing if the installation is in an area that is more secluded. Mrs. Parks inquired about the metal frame at Douglass High School on the north side of the building.

Dr. Isch said that is where the chillers and ice tanks are located. said there would be a chain link fence around them.

Mrs. Parks stated that the public will be able to see that.

Dr. Isch said it was not in front of the building. It is behind the building. Although you can see it from 10th Street, there are trees, a parking lot, and a lot of space between the road and the site of the chillers. He did not think it would be unsightly. Very few chillers ever have a metal fence around them. Mrs. Parks said to her, that was not a very good sight because as many people travel 10th Street as travel Martin Luther King Boulevard on that particular site. Having the chiller out there is going to mar the appearance of the grounds and building. She asked if there was any other place it could have been put?

Dr. Isch said other locations would have created a lot of added expense. Mrs. Parks noted it looked terrible to her.

Mr. Wayne Dempsey asked if the chain link fence at Douglass would be modified the same as it was at Classen using slats?

Dr. Isch said it was not. It was further from the road and they just planned to have a chain link fence there.

R. #55 APPROVAL OF PURCHASING At4D GENERAL BUSINESS ITEMS A-P

713.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

PURCHASING AND GENERAL BUSINESS (Continued) R. #55 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A-P

Dr. Crawford said they could add slats if necessary, if it is unsightly. Mr. Dempsey said the fence at Classen is a chain link fence with slats in it that are the color of the red brick on the building. He has received a lot of positive conunents from the people in the Gatewood neighborhood about the way it looks and they recognize that it still lets the air flow through. He thought if they would consider putting the slats in the Douglass fence it certainly wouldn't be unsightly then. Dr. Crawford said there would not be a problem with that.

Mrs. Parks said it wasn't completed so she couldn't really say that it would be compatible with the surroundings. But, taking into consideration the comments that have been made about the slats, maybe that would be an answer. If it's close to the campus, it still will be very unattractive.

Dr. Isch said the savings would be less if the slats are used. Mrs. Parks said she would like to consider the slats.

Mr. Ron Bogle said rather than make a decision in this meeting, he would like Dr. Crawford to bring a recommendation back as a change order. Dr. Crawford asked Dr. Isch what they were doing at that campus at this time? Dr. Isch said they were installing the chain link fence, but the slats could be added at any time. Dr. Crawford said he thought Ms. Parks would be very pleased if slats were added. He added that Northwest Classen was going to have the same type of situation. Dr. Isch said those would be visible from 27th Street South.

Mrs. Parks asked if they needed to do anything now to adjust the change order for the slats? Mr. Bogle asked the Superintendent if they needed to modify the motion tonight or if Dr. Isch, the Superintendent, and others would evaluate the cost and bring a recommendation to the Board for consideration at the next meeting? Since this decision doesn't impede the progress of the project, Mr. Bogle recommended that they jallow the staff to take this back for consideration and bring it back to the Board.

Mrs. Parks asked if this would delay in any way what they were doing there as far as installing the air conditioning?

Dr. Isch said it would not. it back?

Mrs. Parks asked how soon they could bring

Mr. Dempsey asked if it was a change order that the Superintendent could approve?

Dr. Crawford said they could either add the slats, leave it the way it is, or add a metal fence to it if necessary. Mr. Bogle indicated that was satisfactory and they would move on to other questions. Mr. Frank Kellert asked Dr. Isch for clarification on his memo dated August 21 about the paving, especially the note about the original bond estimate on the schools was $26,000? The difference has gone from That seems to be a $26,000 on the original bond document to $198,000. significant change in the scope of a project.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

714.

PURCHASING AND GENERAL BUSINESS (Continued)

Dr. Isch said he would have to research that question. things might be that the Bond Resolution in 1993 did adequate parking. The City had not informed them what required at that time. He said the scope had changed requirements from the City.

One of the not include parking was because of

Mr. Kellert asked if they imposed regulations on them retroactively? Dr. Isch said they imposed the regulations on them when they moved the portables in 1993 for the Fifth Year Center move.

Mr. Kellert stated that he would appreciate a little bit of clarification if Dr. Isch had some documents he could provide for him.

Dr. Isch said he would get it for him. Mrs. Terri Silver said that on Item D, the Professional Development Committee, she reviewed the Four Year Plan for Staff Development, now the Professional Development Committee. That plan did indicate two year terms for members with half of the membership renewed every year. Yet, the Board never received anything which showed which members are on their second year of their term. The Board has nothing that shows how long the people have served, and whether they completed the committee last year. Sometimes people attend the committee meetings and receive the stipend, who were never approved to be on that committee.

Dr. Crawford asked Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, to address that matter as well as the fact that they have a little difficulty in the language on this project?

Dr. Sconzo said what Dr. Crawford was referring to was in the Professional Development Plan which had been approved and filed with the State, there is very clear language about term of service on the Professional Advisory Committee. There's also a requirement from the State Department that representatives from the various groups would come from nominations from the teacher union or teacher association. That's where they have the situation where terms have exceeded more than two years. Dr. Sconzo said there was certainly no problem with providing the requested information for individuals on the list now and in the future, as to what their length of service has been or would be with the Board's approval. He said he would be happy to provide that to her. Again, he said he wanted to say that individuals are selected a list nominated by various groups. Mrs. Silver said she understood. She said she knew there was no limit to the years they could serve, but the parent on the committee has never served two years. They have never followed that rotation. She felt if they were going to have a plan, then the plan should fit what they really do. Dr. Sconzo said he agreed, and had no qualms about putting all related groups on notice of our intent to follow the language included in the plan to the letter of what that language is saying they will do. He said it did need to apply across the board.

Mrs. Parks asked on Item K, the proposed track for John Marshall High School, if there were any tracks in Oklahoma City that this company had built?

Dr. Crawford said there were some tracks in the Mid-Del School system.

Mr. Shepard said there were three tracks in the Mid-Del District, but none in our school district? Mrs. Parks asked if there were only two companies that bid for this track?

Mr. Shepard said three firms were contacted. One indicated that they were not interested because of the size of the project. The second firm has done some other work for Oklahoma City Public Schools and has designed some tracks in this area, but did not return any information to him for this project.

R. #55 APPROVAL OF PURCHASING AND GENERAL BUSINES ITEMS A-P

715.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5/ 1995

R. #55

PURCHASING AND GENERAL BUSINESS (Continued)

Southeast H.S. Alumni Assoc.

Assessment Fees for Ccximodity Storage: CNS

3/4 Ton Van for CNS From Hudiburg Chevrolet

1995-96 Professional Develojxnent Advisory Caimittee

Memorandum of Agreement;

Southeast High School Alumni Association

Approval for continuation of Memorandum of Agreement for Southeast High school Alumni Association to use Room 132 at Southeast High School for display of memorabilia and historical items, for 199596. Agreement has been reviewed by District General Counsel.

Assessment Fees: Commodity Storage to Be Paid to the Department of Human Services by Child Nutrition Services Approval to make payments as needed to the Department of Human Services for assessment fees for commodity storage and distribution for the Child Nutrition Services Department for the 1995-96 school year. The assessment fees will be computed and billed at an annual rate of $1.80 per average daily participant (ADP). The estimated amount total of $42,000 will be paid from Child Nutrition Services Funds.

Purchase of 3/4 Ton Van: Child Nutrition Services.

Hudiburg Chevrolet,

Inc.,

for Use by

Approval to purchase a 3/4 ton van for use by Child Nutrition Services from Hudiburg Chevrolet, Inc., who submitted the low bid (5 mailed - 2 returned). This purchase, in the amount of$15,575, will be charged to Child Nutrition Services.

1995-96 Professional Development Advisory Committee: and Alternates

Membership

Approval of the following membership and alternates for the 1995-96 Professional Development Advisory Committee;

Parent Mrs. Rita Chappie Clytus, District 5,

Higher Education Dr. Frank McQuarrie, University of Oklahoma Teachers

Rikki Abrams, Johnson Elementary School Sheryl Braggio, Classen School of Advanced Studies Karen Cash, Taft Middle School Lawrence Gentry, Roosevelt Middle School Lisa Jobe, Grant High School Ricki Kelley, Speech Pathologist Kylie Kersten, Webster Middle School Jim Hamilton, Northeast High School Liz Mayes, Hawthorne Elementary School Karen Parks, Northeast High School Debra Scobey, Garden Oaks Elementary School

Alternates

Bobbie Daily, Grant High School Cindy Fravel, Hoover Middle School Carol King, Northeast High School Ron King, Northwest Classen High School Cecilia Lane, Moon Middle School Odessa Manora, Bodine Elementary School Ann McPherson, North Highland Elementary School Ruth Nichols, Capitol Hill Elementary School Annaretta Triggs, JDC Terri Turner, Jackson Middle School Jessie Warrior, West Nichols Hills Elementary School Principals

Audrey Baker, Star Elementary School Carolyn Harris, Lafayette Elementary School Dr. Joe Hornbeak, Rogers Middle School Roy Howell, Douglass High School

MINUTES OF THE REGULAR MEETING OF SEPTEMBER S, 1995

PURCHASING AND GENERAL BUSINESS (Continued)

715.

R. #55

Alternates Steve Freeman, Fillmore Elementary School Dwight Jones, John Marshall High School Lee Rowland, Kaiser Elementary School Rafael White, Taft Middle School

Support Employees June Holt, Ed. Asst., Eugene Field Elementary School James McIntosh, Transportation Department

Central Office Administration

Dr. Hawthorne Faison, Director, Curriculum Dr. Linda Toure, Director, Elementary Schools Alternate

Anita Walker, Coordinator, Crisis Intervention Professional/Technical Denise Edwards, Executive Secretary

Alternate

Mary Miller, Executive Secretary E.

Authorization; David Remy, Board's Representative for 1995-96, for Entering into any Agreement with the Oklahoma State Department of Education.

Approval to designate David Remy, Child Nutrition Services Administrator, as the Board's authorized representative for 199596, for purposes of entering into any agreement with the Oklahoma State Department of Education which may be a prerequisite to the installation and/or operation of a National School Lunch Program and/or School Breakfast Program; also, to act for the Board in preparing and signing any documents, reports, and claims of reimbursement pertaining to the installation and operation of the program (s). F.

Oil and Gas Lease;

Britton Property (R. C. Taylor Companies, Inc.)

Approval and award of a three year oil and gas lease (non-drilling) for Britton property. Sec. 28, TWP13N, R3W (4.5) acres to R.C. Taylor Companies, Inc., who submitted the sole bid in the amount of $695.88; with continuing royalty of 3/16 percent of the profits. Proceeds to be deposited in District's General Fund. G.

Oil and Gas Lease;

Capitol Hill Property (PetroCorp)

Approval and award of a three year oil and gas lease (non-drilling) for Capitol Hill property. Sec. 18, TWPllN, R3W (5.4) acres to PetroCorp, who submitted the sole bid in the amount of $2,181.80; with continuing 3/16 percent of the profits. Proceeds to be deposited in District's General Fund. H.

Handicap Eguipment;

Johnson Elementary School (Rifton Company)

Approval to purchase handicap equipment for use at Johnson Elementary School from Rifton Company (sole source - manufacturer's prices). This expenditure, in the total amount of $20,164 is to be charged to the following accounts;

523-611-2135-640-000-0000-000-077 523-611-2135-740-000-0000-000-077 TOTAL

1,204 18,960 $ 20,164 $

This expenditure has been approved on our Federal Educational Grant and/or Programs.

David Remy, Boardâ&#x20AC;&#x2122;s Rep. With State Dept. of Education Agreements for CNS

Oil & Gas Lease Britton Property R. C- Taylor Co.

Oil & Gas Lease Capaitol Hill PetroCorp.

Handicap Equipt. Johnson Elem. Schl

.? '2- .

717.

U #55

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

PURCHASING AND GENERAL BUSINESS (Continued)

Customized Instructional Materials;

[nstructional laterials LLternative Middle k:hool

Approval of an agreement with Educational Management Group to provide the district with customized instructional materials, software, and live interaction television services for use at Alternative Middle School. Total annual cost of $64,250 will be paid entirely by State Alternative Education Academy Grant funds. (The agreement has been reviewed by General Counsel and has been approved by our Federal Educational Grant and/or programs.) Public Works Project Labor Agreement; Oklahoma Department Corrections, Kate Barnard Community Correction Center

igreeraent )kla. Dept. of torrectionsz [ate Barnard Center

rohn Marshall Lthletic Track

AlternatiyeMiddle School

Approval to continue an agreement for 1995-96 between the Oklahoma Department of Corrections, the Kate Barnard Community Correction Center and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed. (Agreement has been reviewed by Legal Counsel.)

Track; John Marshall High School (Warren Peacock and Associates, Architectural firm)

Approval to employ Warren Peacock and Associates, Architectural firm, to draw plans and prepare bidding documents for the proposed track at John Marshall High School. Therapy Services Agreement;

Lgreenent Sierapy Services

Students' Individual Educational Plans

Approval of agreement for the 1995-96 school year with Oklahoma Therapy Consultants; Occupational and Speech Resources, Inc.; and individual occupational, speech, and physical therapists as needed throughout the year to provide therapy services for students as indicated on the students' Individual Educational Plans. Hourly rate of pay for services will be as follows:

Occupational and Physical Therapists - $45.00/hour Certified Occupational Therapy Assistants - $35/hour (ITEMS M THROUGH P RELATE TO BOND ISSUE PROJECTS) :hange CX^der #1 â&#x20AC;&#x2122;aving Projects Vantage Paving Co.

Change Order #1; Belle Isle Secondary, Capitol Hill Elementary Horace Mann Elementary and Wilson Elementary Schools Paving Projects (Vantage Paving Company) Approval of Change Order #1 resulting in a zero (-0-) cost change in the contract with Vantage Paving Company for the paving project at Belle Isle Secondary School, Capitol Hill Elementary School, Horace Mann Elementary School and Wilson Elementary School.The Change Order is due to various additions and deletions of the asphalt paving work at the listed schools.

Original Contract Sum Total Change in Cost (CO #1) Total Adjusted Contract Sum Hiange CXlder 2 [aiser Re-Roof Spectrum Roofing

$ 198,990.00 -0$198,990.00

Change Order #2; Kaiser Elementary Re-Roofing Project (BBCI, Inc. dba Spectrum Roofing) Approval of Change Order #2 resulting in a decrease in cost of $400.00 of the contract with BBCI, Inc. dba Spectrum Roofing for Kaiser Elementary School re-roofing project. The Change Order is due to the deduct of ceiling tile damaged during the roofing project.

Original Contract Sum Net Change on CO #1 Adjusted Contract Sum Total Decrease in Cost (CO #2) Total Adjusted Contract Sum (CO #1&2)

$ 148,200.00 +821.00 $ 149,021.00

-400.00

$ 148,621.00

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

PURCHASING AND GENERAL BUSINESS (Continued)

R. #55

Change Order #3; Douglass High School HVAC Conditioning Company) â&#x20AC;&#x201D;

(Harrison-Orr Air

Approval of Change Order #3 resulting in a decrease in cost of $17,930 for the contract with Harrison-Orr Air Conditioning Company for Douglass High School HVAC and related electrical work project. The Change Order is due to the deduct of metal fencing and replacement with chain link fencing.

Original Contract Sum Net Change On CO # 1&2 Adjusted Contract Sum Total Decrease In Cost (CO #3) Total Adjusted Contract Sum (CO #1,2,3) Change Order #3; Inc.)

718.

Northeast High School HVAC

Change Order #3 Douglass .HVAC Harrison-Orr

$ 2,463,600 -4,222 $V 2,459,378 -17,930 $ 2,441,448 (United Mechanical,

Change Order #3 Northeast HVAC

Approval of Change Order #3 resulting in a decrease of $5,400 for the contract with United Mechanical, Inc., for Northeast High School HVAC and related electrical work project. The Change Order is due to the deletion of metal fencing.

Original Contract Sum Net Change on (CO #1&2) Adjusted Contract Sum Total Decrease in Cost (CO #3) Total Adjusted Contract Sum (CO #1,2,3) UNFINISHED

$ 2,150,282 +34,932 $ 2,185,214 -5,400 $ 2,179,814

BUSINESS

(NONE) NEW

BUSINESS

(NONE)

CITIZENS

COMMENTS

(NONE)

BOARD

MEMBER S'

COMMENTS

Mrs. Thelma R. Parks asked about the involvement of the Board with the programs and activities of the Conference of the Great City Schools to be held later this month?

Dr. Marvin Crawford responded that the District itself is the host and Dr. Guy Sconzo is coordinating that event from the District's standpoint. Dr. Sconzo said that he hoped individual Board member's schedules would allow them and their guests to be present for as much of the Conference as possible. He said they would be provided with an agenda for the week.

Mr. Ron Bogle asked if the Board might be ceremonies?

involved in the opening

Dr. Sconzo said that in his experience with this Conference, it would be most appropriate at the opening ceremony on Wednesday, September 27.

Mr. Bogle said he felt an effort should be made to give the Board public recognition and introduce the Board. If Dr. Crawford had an opportunity to specify the time where that would be helpful.

BOARD MEMBERS' COMMENTS

719.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

BOARD MEMBERS' COMMENTS (Continued) BOARD MEMBERS* COMMENTS

Dr. Crawford said he. Dr. Sconzo, and Mr. Shepard would meet in the morning and get the Board information on that matter. Mr. Dempsey requested a financial report on the Bond issue and its progress at the next Board meeting. He asked that it show where the district is and what the expenditures have been since the last time the Board received a comprehensive report. Mr. Frank Kellert stated he had a conversation earlier today with the chair person of the Equity Committee, Mrs. Teresa Rendon. He encouraged the Board members who had not made appointments to that committee to please do so for this school year. He said this Board adopted as a matter of Board policy that a quorum of 50% of that committee as appointed had to be present before they could,meet. This has created a hardship for the committee as reflected in the attendance records. There are probably 30 to 40 per cent of the members of that committee that are really doing the work of the entire committee. They're faced now with two options: One, of course, is that they don't meet; the second deals with a very important part of the committee work and the most time consuming and difficult, the sight visits. In the absence of committee members being able to double up on sight visits, the committee visits are probably far fewer than what the Board would really like to have happen. Right now, it's a time-consuming issue to people Board members might appoint. Please consider, however, that the more people we appoint who respond to this responsibility, the less work it will be to everybody on the committee. Mr. Kellert felt that they were about to wear out what committee members they have. He asked that all Board members take a look at their lists and see where they have vacancies, where schedules have changed or where the appointee can no longer attend with the regularity intended. He asked that in the next two weeks they consider these appointments and let Ms. Rendon know what they have in mind. He pointed out that this was the only qommittee established; by Board policy in this district. |

Mr. Bogle added that last February or March he/made a similar appeal to the Board and asked Dr. Betty Mason to help with the problem because the Equity Committee was taking a lot of time. It was taking so much time that committee members were resigning because they had other activities in their lives. Also, there were concerns about the ambiguity of the mission and the purpose of the Equity Committee. This also caused some people to not want to be involved. Mr. Bogle requested that the Superintendent help redefine, streamline, and better define the purpose, mission, and work load, etc. After several weeks, it was decided that it was not really a staff objective, but a Board decision to make. At the end of the last school year, it was requested that should come back this fall after spending the summer re-evaluating the committee and its objectives. He feels that the Board is still faced with the same problem. If it's the Boards responsibility to look at that committee and clarify its mission and try to streamline the work load, then they need to figure out a way to do it. Otherwise, they will continue to have the same problem of keeping committee members. Mr. Bogle asked how they as a Board should address this question. â&#x20AC;˘ Mr. Kellert said one thing they could do was put it on an agenda in the very near future. Dr. Crawford has appointed Dr. Hawthorne Faison to be the liaison to the Equity Committee which he felt would work great. He felt they should start by having a work session with the committee and the Board. Since it was established by Board policy, he agreed that it is the Board's responsibility to set the course for the committee.

Mr. Bogle said that Mr. Kellert's suggestion could be the Boards first step in the process. He would like to have the Superintendent work with his staff and bring something for the Board to begin the process of analyzing this group. Mr. Bogle said if it was the Boards responsibility, he is eager for them to begin taking that on. He suggested in the next month the Board should have something back to look at.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

BOARD MEMBERS' COMMENTS (Continued) Mrs. Parks said in the final report made by the Equity Committee, there were some comments made by members that were singled out. The members of the Equity Committee said they're not going to serve if they are just going to use one or two peoples comments about the effectiveness or the ineffectiveness of the Equity Committee. In the preparation for writing up the final report, we should not attribute comments to a specific person. Mrs. Parks said she had heard members on this Board who have said that people do not like to serve on Equity Committees and other committees because of the manner in which it is implemented. She asked that as they pursue this particular committee that they keep that in mind. The Board needs to be very careful about what they say and what they do in that report. If it's a committee report, let it be a committee report, not an individual's comments.

Mr. Dempsey joined in support of Mr. Kellert and Ms. Parks relating to the Equity Committee. He agreed with Mr. Bogle that they needed to redefine what the mission of the Committee is, or at least take a look at the mission. He felt it was quite significant that Mr. Kellert said this is the only committee established by Board policy. It's a committee that should not be taken lightly in this district and it certainly is a committee that this Board should have a great amount of interest in. Mr. Dempsey said that he would like to involve other people in his district in the committee, but all three of the current members express a great interest to stay. They go to the meetings and they are involved. One of them was elected to the City Council and she still wants to be on the Equity Committee. He felt that was fine. She is participating in the meeting and doing things. He commented that he was glad the committee was more focused on what is equitable to do the job in terms of the mission of an individual school. There are probably some issues at every school where if the committee looks at that school individually and looks at the things that are needed in that building, the Committee can play a very valuable role. Mr. Bogle reported that one of the items that emerged as a goal for the district at the Board retreat was equity in the schools. This is certainly in the Board's thoughts as they enter this school year. One other item that emerged as a goal for the district was to continue work for safe and secure schools. Mr. Bogle felt the Board was pleased with the Superintendent's philosophy and experience and he looks forward to direct action that will help in this area. He said it had become more and more a concern of parents that their children be in a safe and secure environment. Also, he said the central purpose of why they are all here is to make sure that the classroom environment is one that is conducive for learning and teaching. The safety and security issue goes beyond the hallways and beyond the campuses and goes right to the heart of the place of learning, and that's the classroom. He emphasized that this year they really need to address the issue of trying to support actions that will result in a good learning environment. Parents expect it. They should expect it, and it's up to the Board to be dedicated to that objective. They have to ask tough questions when they start talking about this. What do we do with the children who for one reason or another, don't want to participate in that good learning environment? There are a lot of people in this community that are asking that question. Not every child is ready to learn and you have to say, "What is our responsibility to that child?" Ultimately, our sole responsibility is to educate children. We do have responsibilities that other social organizations and other agencies have, but we can't become a Department of Human Services. That's not our objective. Our objective is to teach and to provide learning environments where children can learn and teachers can teach. How can we help support that kind of environment in our district? The Board is going to have to ask some tough questions and make some tough decisions. He stated he looked forward to going through that process, because he felt that there was nothing more important for the district. Mrs. Parks stated that the Minute Clerk, Mrs. Betty Moser, lost her father this past week and she hoped the district had sent her something in the form of a condolence. Mr. Shepard replied that cards had been sent and when she returns, the office plans to send something else.

720.

BOARD MEMBERS' OOMM0JTS

721. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

EXECUTIVE R. #56 /APPROVAL OF EXECUTIVE SESSiai 8:55 P.M.

MOTION: SECOND:

Thelma R. Parks Michael Carter

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) NEGOTIATIONS WITH EMPLOYEE GROUPS; (B) DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT, DEMOTION, PROMOTION, OR DISCIPLINING OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Carter,

MOTION CARRIED 6-0.

IN R. #57 RECONVENE IN OPEN SESSION 10:15 P.M.

SESSION

OPEN

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Bogle,

aye aye aye

The Board went into Executive Session at 8:55 p.m.

SESSION Thelma R. Parks Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION., ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Carter,

MOTION CARRIED 6-0.

OPEN

aye aye aye

The Board reconvened at

Mps. silver Mrs. Parks, Mr. Bogle, ...IZ

aye aye aye

10:15 p.m.

SESSION

MR. RON BOGLE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEMS (A) NEGOTIATIONS WITH EMPLOYEE GROUPS ANO (B) APPOINTMENT, HIRING, EMPLOYMENT, DEMOTION, PROMOTION, OR DISCIPLINING OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS.

ADJOURNMENT R. #58 ADJOURNMENT 10:17 P.M.

There being no further business, the meeting adjourned at 10:17 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye.

722.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Minute Clerk

Mijn^tes^ ^proved

the

Board

Education

this

day

itness my hand and seal of this School District this Witness 1995.

Clerk, Oklahoma City Board of Education

(SEAL)

day

JIL

723. MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995 M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, SPECIAL

11, 1995, AT 7:00 P.M. Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

PRESENT!

President Member Vice President Member Member Member Member

ABSENT:

T O

ORDER

CALL TO CRDER

Mr. Ron Bogle called the meeting to order. Mr. Michael Carter gave the invocation and led the pledge of allegiance. ROLL

CALL

At the time of the Roll Call, all seven (7) members of the Board were present. HEARING

ROLL CALL

HEARING

Mr. John McCormick, Deputy General Counsel, said after meeting with the McCaffrey & Tawwater Legal firm, several technical and procedural problems were identified. A Stipulated Agreement was drawn remanding the Level III Grievance back to the Hearing Officer as a Level II Grievance. All parties agree that the Stipulated Agreement is an appropriate and proper way to proceed. Mrs. Thelma R. Parks asked if the parties had been notified regarding this change.

Mr. McCormick said the Legal Office had notified all parties by telephone and the Stipulated Agreement was hand delivered to McCaffrey & Tawwater Legal Firm and Oklahoma City Federation of Classified Employees for signatures. Mrs. Parks asked if the grievant had been notified?

Mr. McCormick said the grievant is in attendance and has a copy of the Stipulated Agreement through either the legal firm or the union office.

Mrs. Parks said there was a prior hearing before the Board where the grievant or the party involved was not notified adequately to change the hearing. Mr. McCormick said it is the responsibility of the legal firm or the union to notify the employee. Mrs. Parks asked when the agreement was delivered to the legal firm?

Mr. McCormick said it was hand delivered this afternoon.

724. MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

M-2

HEARING (Continued) Mrs. Parks said her concern was that the agreement was made today. She questioned whether there was adequate time for persons involved in the hearing to be notified.

Mr. McCozmick said all parties are signing and stipulating to remand the agreement back for further hearing. He said there is not a time standard for notification. Mrs. Parks asked if 24 or 6 hours was the time for the grievant or persons involved to be notified?

Mr. McCozmick said the Negotiated Agreement states that the grievant will have mutual consent before the hearing may be set. The problem in the first place was that the grievant alleges through his attorney that there was not mutual consent for the hearing tonight. Mrs. Parks said she just wanted this Board to be fair.

Mr. McCormick said the grievant's rights are not being violated but are being protected. The grievant requested that the hearing be delayed.

Grievance:

Mitchel Loqston

Grievance hearing for Mitchel Logston, support employee. R. #59 ADOPTION OF STIPULATED AGREEMENT: MITCEJEL LOGSTCN, LEVEL III GRIEVANCE

Tom Yeargain Frank Kellert

MOTION: SECOND:

MOVE THAT THE BOARD OF EDUCATION ADOPT THE STIPULATED AGREEMENT PRESENTED BY ALL PARTIES IN THE MATTER OF MITCHEL LOGSTON, LEVEL III GRIEVANCE, AND ORDER THAT THIS MATTER BE IMMEDIATELY REMANDED TO THE LEVEL II HEARING OFFICER TO PROCEED WITH A REVIEW LIMITED TO THE LEVEL II RECORD AND THE SPECIFIC ITEMS AS OUTLINED IN THE AGREEMENT. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0.

SPECIAL A.

BUSINESS

1995-96 Estimate of Needs and Financial Statement for FY 1994-95

Approval of the 1995-96 Estimate of Needs in the estimated amounts as shown below, and Financial Statement of the Fiscal Year 1994-95.

General Fund: Building Fund: Child Nutrition Services: Federal Fund: Sinking Fund: [Ref. 68 O.S. 1991, 3002]

$ 150,832,470 5,671,827 $ 12,873,970 $ 13,305,000 $ 10,836,237 $

725, MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

M-3 SPECIAL BUSINESS (Continued)

MOTION: SECOND:

MOVE FOR APPROVAL OF THE STATEMENT FOR FY 1994-95. Mr. Mr. Mr. Mr.

ROLL CALL

R. #60 APPROVAL OF 1995-96 ESTIMATE OF NEEDS AND FINANCIAL STATEMENT FOR FY 1994-95

Wayne Dempsey Thelma R. Parks

1995-96

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

ESTIMATE

NEEDS

AND

FINJ

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 7-0.

DISCUSSION For clarification, Mrs. Thelma estimated budget for 1995-96?

Parks

asked

the

amount

the

Mr. Nick Kelly, Director, Budget and Financial Management, said this was not a change in the adopted operating budget. The Estimate of Needs is the legal budget which is filed with the County and includes all of the reserves as a part of the budget. The adopted operating budget was for $143,120,000 and the Estimate of Needs (including reserves) is over $149,000,000. This is a legal document which must be filed but does not affect the budget the Board adopted in August.

BOND ISSUE EXPENDITURES B.

Purchase Boilers, Schools

Force Draft Burners and Freon:

For Various

Approval to purchase boilers, forced draft burners and freon for use at Hayes, Bodine, Southern Hills, Western Village, Madison, Oakridge, Parmelee and North Highland Elementary Schools; Hoover and Rogers Middle Schools; and Belle Isle and Capitol Hill High School from the companies listed. (10 mailed - 2 returned) This expenditure, in the total amount of $145,144 is to be charged to the following accounts:

Federal Corporation Reco of Oklahoma TOTAL

$ 124,344.00 20,800.00 $ 145,144.00

631-105-4700-000-0000-000-000 Bond Fund 621-000-2620-610-000-0000-000-051 Building Levy TOTAL

$ 124,344.00

MOTION: SECOND:

20,800.00

$ 145,144.00

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF ITEM B (PURCHASE OF BOILERS, FORCE DRAFT BURNERS AND FREON FOR VARIOUS SCHOOLS) â&#x20AC;¢ ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

R. #61 APPROVAL TO PURCHASE BOILERS, FORCE DRAFT BURNERS & FREOSl

726,

MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

M-4

SPECIAL BUSINESS (Continued) DISCUSSION

Mr. Frank Kellert asked where this item stood in terms of the original money allocated in the Bond document? Mr. Nick Kelly, Director, Budget and Financial Management, said these purchases are a part of the heating and air conditioning allocations that were in the original Bond document. These are the first purchases for the elementary schools other than some equipment and are in line with the current estimates, Mr. Kellert said the Board keeps hearing about current estimates, but what the Board is ultimately being held accountable for is the original Bond document. Mr. Kelly said in terms of the original Bond document for the elementary schools, what is listed is within budget, although some of the total estimates are over the Bond issue amount. Mr. Kellert said this item is among the first in terms of heat and air that the Board has seen for the elementary schools. Last year the Board took action that provided for reducing the projects to 85% of the original Bond document plus establishing a fund of $10,500,000. Anything that exceeds 85% of the original Bond document for that segment of the project would come from the $10,500,000 fund. Mr. Kellert said he is trying to see how the first estimates are coming in regarding heat and air for the elementary schools. Mr. Kelly said it would be fair to say that these are a very small portion of the heat and air.

Mr. Kellert said he understood that, but this Board has had a history of having things slip by, resulting in change orders. Mrs. Terri Silver said two boiler replacements were listed in the supporting documents; one for Service Center Operations. She asked if that boiler was going to the Service Center or another job site. Also, was repair to the Service Center listed in the Bond document. Dr. Jack Isch said that particular boiler was to be purchased with Building Levy Funds, and will be installed at the Service Center. Mrs. Thelma R. Parks said Rogers Middle School is listed among the schools to receive a boiler. She asked if this would have anything to do with air conditioning?

Dr. Marvin Crawford said the recommendation is to purchase two burners for use at Rogers Middle School. Mrs. Parks equipment?

asked

how would

she

know what

school

getting

what

Dr. Crawford said the only boiler being purchased with Bond funds is for Capitol Hill High School, the rest of the purchase is for burners and related items.

Mr. Ron Bogle asked if the Capitol Hill High School boiler was for this heating season or for next year. Dr. Crawford said it was for this year and must be available to get that facility up to capacity. The two existing boilers at Capitol Hill would handle a light cold snap, but severe cold weather will require a third boiler.

Mr. Bogle asked if it was normal to September prior to the current winter.

order

such

equipment

in mid-

Mr. Crawford said the boiler was not ordered in a timely manner. The boiler had been discussed as early as last January, but for some reason there was a delay. When the inventory was checked, it was found that we were a boiler short.

727.

MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

H-5

Mr. Bogle said Dr. Crawford had stated there was only one boiler to be purchased from Bond Funds and the burners and freon are to be used in all the other schools. He asked if all the equipment was for heating this winter?

Dr. Crawford said it was. Mr. Bogle asked if this would cause a problem in scheduling and becoming operational for this winter.

Dr. Crawford burners.

said

it would only take

short

time

install the

Mrs. Parks said this is being brought to the Board recommendation that the Board approve the purchase of these the listed schools. She asked if information would be found else where it appears these items have been purchased prior

with the items for any place to today.

Dr. Crawford said these items have not been previously purchased. Mrs. Parks said there is a list of things in the expenditures that the Board approves, items after item. She asked if these items have ever been brought to the Board in the form of a purchase. She said Bodine Elementary School looks like it may previously have been on that list. She again asked if these had been approved previously. She also asked if Item B would be purchased?

Dr. Crawford said the items in Item B would be purchased if the Board approved the recommendation. He said to the best knowledge of Mr. Kelly, Dr. Isch, and himself, the items under Item B have not been previously presented to the Board for approval. Mr. Wayne Dempsey asked if the district currently had any boilers that were considered surplus?

Dr. Crawford said the district did not have any surplus boilers. Mr. Michael Carter said some of the supporting information the Board received regarding this item was dated 1987 and 1989. He asked if the equipment that was being purchased was up-to-date equipment?

Dr. Crawford said Dr. Isch indicated that the equipment was good and was current equipment. C.

Bid Acceptance;____ Thelma Construction Company)

Parks

Elementary

School

(Pope

Consideration of the low bid for the Thelma R. Parks Elementary School from the Pope Construction Company.

Base Bid Add Alternate #2 (6 Classrooms) #3 (Insulation) #4 (Comp. Roof) #5 (Carpet) TOTAL BID FOR CONSIDERATION

$ 2,548,000 260,500 -21,600 -97,000 -8,900 $ 2,681,000

NOTE: Listed below are other expenditures not part of the Pope Construction Company Bid

HVAC/Mechanical Controls (Estimated Cost) Soil Test/Clearing Lot A/E Expense (6% of Construction Cost) TOTAL

124,700 52,000 18,000 171,462 366,162

Thelma R. Parks Elementary School

728. MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

M-6 SPECIAL BUSINESS (Continued) Thelma R. Parks

Elenentciry School

MAIN MOTION MOTION: SECOND:

Wayne Dempsey Tom Yeargain

MOVE FOR APPROVAL OF ITEM C (BID ACCEPTANCE FOR THE THELMA R. ELEMENTARY SCHOOL BY POPE CONSTRUCTION COMPANY).

PlkRKS

DISCUSSION

Mr. Frank Kellert said he would ask the same question he had asked regarding Item B. The Board's previous action of 85% for remaining projects, pulled this project down to about $1,300,000, leaving the $10,500,000 pool that can be drawn from for the completion of all the projects. He said he believed that last week Mr. Dempsey asked for the financial status remaining on the Bond projects. Mr. Kellert said the Board made a commitment to complete this project along with the McAuliffe Elementary School, and the air conditioning for all of the elementary schools. What he has been asking for and would like to see, is where we are regarding the remaining projects and the remaining money. He said he does not want to answer to patrons who aren't getting the school that was promised or patrons who aren't getting the air conditioning for their schools that was promised. He said there should be up-dated financial information forthcoming as to where we stand with remaining projects. He hopes there has been work done in the area of strategy for revisiting how we are going to cool the elementary buildings. From bits and pieces it sounds more encouraging than it has in the past. Mr. Kellert asked the Superintendent how close the Board is to being able to assess the big picture so they can move forward with the Parks and McAuliffe Elementary Schools, elementary air conditioning, and any remaining projects. Dr. Crawford said the Board will receive a revised analysis of the Bond issue in the September 18 Board packet. He said the analysis will still have to rely on the estimates that were made several months ago as to the finishing of projects including the air conditioning of the elementary schools. He said he was not about to say that a solution has been found. He is only saying they will receive an update as was requested that will include an analysis of where we are at this time. He reiterated that it will include, to a great extent, estimates that were made several months ago. He noted we are looking at all possibilities of retro-fitting our existing elementary schools, possibly looking at different methods of air conditioning and trying to save dollars. There are not enough dollars to save to be comfortable at this time. If we go forward with the projects that have now been presented, we are still going to be in a deficit situation when the Bond issue is finished.

Mr. Kellert said he knew the district did not have the experience to project how to do the elementary buildings, and all will be a little more comfortable when the first five or six are completed. He asked if discussion would be included in the area of the elementary air conditioning, or is it premature to talk about strategies that are under consideration? Dr. Crawford said that could be discussed with the Board. He does not think a proper written analysis could be presented to the Board to say that any school could be done for "X" dollars. Even today engineers were walking some of the schools to determine if we can, in fact, use a different system to air condition those schools than was originally planned. He said he thought it would be premature to provide the Board a sound, proven solution to the problem at this time.

729. MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

H-7

SPECIAL BUSINESS (Continued) Mr. Kellert suggested that the Board should look at the financial picture before moving forward on Item C. Mr. Kellert requested that Item C be continued for one week until the next Board meeting. At that time the item could be discussed in the context of where we are financially. Mr. Kellert said he did not want to deal with this item in the same way the Board did when they saw the bids for the McAuliffe Elementary School. That bid was clearly out of reach and the Board rejected all bids and went on. He said that is certainly not his intention to take that type of action.

Thelma R. Parks Elementary School

MOTION TO POSTPONE MAIN MOTION MOTION: SECOND:

Frank Kellert Terri Silver

MOVE TO POSTPONE CONSIDERATION OF THE MAIN MOTION FOR ITEM C (BID ACCEPTANCE FOR THE THELMA R. PARKS ELEMENTARY SCHOOL BY POPE CONSTRUCTION COMPANY) UNTIL THE NEXT BOARD MEETING (SEPTEMBER 18, 1995).

Pending further discussion, Mr. Kellert temporarily withdrew his motion to postpone. DISCUSSION When asked about how long the bid prices would be good. Dr. Crawford said that Mr. Darrel Shepard, Executive Director, Board Related Services, researched this item today and the Board has 30 days to consider the item.

Mr. Shepard said under the law, a bid can be considered for 30 days. He said this information was in the bid packet and came from the Oklahoma State Statutes dealing with construction contracts. Mr. Kellert asked if the 30 days is at the bidders discretion, or if the bid simply expires. He also asked if it were possible to extend the bid longer? Mr. Shepard said in the general conditions of the bid, the District referenced specifically that we follow the Competitive Bid Act dealing with contacts. The particular statute referenced in the bid says that a bid must be acted upon within 30 days. It also says a bid can be extended an additional 15 days by formal action of the Board. That was a general stipulation in the general conditions of our bid.

Mr. Kellert said he did not want to put too much emphasis on 30 or 45 days because both of those are more than what he is suggesting. Mrs. Thelma R. Parks said the item under consideration is the low bid for this elementary school. The bid came in based upon the information, at $2,548,000. She said there were options given to us and there are some deducts on the bid. This bid came in at $2,548,000, and this Board took the position that we would go to $2.7 Million. Even with the deducts and the additions, the bid is less than $2.7 Million. Mrs. Parks said she has a concern with the items that are listed at the bottom such as HVAC at $124,700. Mrs. Parks said the air conditioning and heating units were purchased long ago. She said she did not understand why we are putting this into this particular school, when air conditioning and heating, the boilers, coolers, and chillers, were bought almost a year and a half ago. Why are we pulling these out of the low bid, or the bid for this elementary school?

Dr. Crawford said the only items that have been purchased relating to the cooling and heating of that facility are the unit ventilators which cost approximately $40,000. The reason the agenda item was presented in this format is to show the total cost of that school. Dr. Crawford said Mrs. Parks mentioned the base bid of around $2.5 Million, but the total package will be over $3 Million.

730.

MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

N-8 SPECIAL BUSINESS (Continued) Thelma R. Parks Elementary School

Mrs. Parks said her question was how does it become over $3 Million when the chillers and unit ventilators were purchased immedrately-after- the Bond issue passed.

Dr. Crawford said only the unit ventilators were purchased. Mrs. Parks said she asked the question, "Why are we buying all these chillers before they are actually needed?" Also, how do we determine how much we are going to charge this particular school? The base bid was only $2.5 Million, and she said she was sure that no school would be designed without air conditioning. This bid came in less than $2.7 Million, and that is the amount that the Board agreed upon. Mrs. Parks said she does not know why the items are being added to the cost. Mrs. Parks said the soil testing for $18,000 was done a long time ago, and she remembers saying that when that land was given to us, the EPA had to issue a clearance and they did. Now we have $18,000 for soil testing and A/E Expense of $171,462. The school was designed for 350 students and according to House Bill 1017, 20 students are supposed to be in each room. With that configuration we have 18 classrooms. Those other special purpose rooms listed cannot be counted as a part of the classrooms; daycare, special education, art, music, and computer rooms. This bid has come in less than what this Board had agreed to spend for this elementary school; $2.7 Million. Mrs. Parks said shg did not understand why there is even an attempt to delay. The elementary schools must be air conditioned, but we are taking about the low bid for this particular school.

Dr. Crawford said he wanted to make sure that the Board understands the bid as presented. While there was labor built in the bid for air conditioning the school, the materials will be furnished by the district and the only thing the district has bought is the $40,000 worth of unit ventilators. The other items already are necessary to make this school functional for 350 students. The six room wing will be necessary to allow us to handle 350 students at that school. The soil testing that was discussed for $18,000 has already been paid, but is a part of the total cost of this school. Dr. Crawford said that the base bid and the alternates that are necessary to make this- an operable school do increase the bid to a little over $3 Million. There is also furniture and kitchen equipment that must be placed in this school, that are not included in the bid. Mrs. Parks said Dr. Crawford was not here, but the plan that was presented to this Board is for 350 students. It was done on August 29, 1994. The six rooms that Dr. Crawford mentioned were included in this design, so they are not really an add on.

Dr. Crawford said Mr. James Black, Architect, included the wing as an add alternate. Mrs. Parks said that was considered as one of the pods and was included in the original design. We brought that back to the Board when we discussed ifr we wanted Plan 1, 2, 3 or 4. Those plans were based upon the demographics for 350 students, not 240. What we have here is based upon the 240 and then we add the six rooms which escalated the cost. That school was designed originally for 350 students. The pod that we are trying to add on to it, was already in there.

Dr. Crawford said it just depends upon how you read the specifications. The architect decided to go for the smaller concept and have an add alternate for six classrooms to bring the school to 350 students. Dr. Crawford said he would acknowledge there are some extra rooms in=this design including computer, art, music, and prekindergarten rooms. He said that was common for most elementary schools and he would not say that was exorbitant.

Mrs. Parks said we were given alternatives 1, 2, 3, and 4/.; The six additional classrooms was one of those alternatives that we would include. Mrs. Parks said she was saying those six classrooms were originally in the drawing.

731. MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

M-9 SPECIAL BUSINESS (Continued) Dr. Crawford said those could have certainly been included in the base bid, if so chosen, but the architect didn't do it that way. The architect was trying to get the building to come in under budget and the only way he felt it could get under budget was to have a smaller configuration. Mrs. Parks said the plans have 3 kindergarten, 3 first grade, 3 second grade, 3 third grade, 3 forth grade, and 3 fifth grade rooms, for a total of 18 classrooms. That bid came in at $2.54 Million and you add the $260,000 for the 350 students. Mrs. Parks said she thought we were coming back this week to discuss the alternates that we were going to use. If you take out the special rooms, she could see where that would make the school large enough for 240 students. Originally the school was for 350 students which would be the 18 classrooms plus the five rooms for a total of 23 classrooms. The cost of that would be less than what we had agreed to do which is $2.5 Million. Dr. Crawford said the school would cost a little over $3 Million to build the school for 350 students, plus the cafeteria equipment and furniture.

Mrs. Parks said if you had the school originally for 350 students and we were to deduct $260,500 from the base bid of $2,548,000 from Pope Construction, the school would cost about $2.6 Million. That is taking out Alternate #2 which is 6 classrooms. Alternate #1 would be the multi-purpose room with clear lights. If we deducted Alternate #3, the heating, all of that would not be more than $2.6 Million, which is within what we agreed to purchase. We could let that carpet go. Why would we want to spend money building for 240 students, when you know that in 8 to 10 years you are going to close Martin Luther King Elementary, Creston Hills Elementary, and all those school. If we are going to spend the money as one of the Board members said, why would we want to spend our money and not do the thing right. Mrs. Parks said this is not going to cost $3 Million and would not cost $3 Million for 350 students. Dr. Crawford said according to our architect and the bid, it is going to cost just a little over $3 Million plus cafeteria equipment, plus furniture, if we build a school for 350 students. Dr. Crawford said the Board needs to know that we have some plans that we think we can build to, but there are still some concerns expressed about those plans and alternates that we have to still chose and addendums that we still have to consider. Mrs. Parks said the base bid is $2,548,000. After you deduct $21,600, $97,000, and $8,000, it is going to cost $2,681,000. It is not going to cost the $3 Million that Dr. Crawford keeps saying.

Dr. Crawford said heating, added in.

cooling,

and mechanical still have to be

Mrs. Parks said the coolers and chillers have already been bought so why are these coming out of this school's budget? Dr. Crawford said we only bought unit ventilators. of unit ventilators.

We have a stock pile

Mr. Ron Bogle said it appears there is a lack of clarity and perhaps Mr. Kellert's comments earlier about seeing this in the context of the overall budget could help in clarifying Mrs. Parks question. Mr. Wayne Dempsey said he heard the Superintendent talk about kitchen equipment and furniture. He said it would be very helpful to see all of that information with estimates, in terms of looking at the whole package so that the Board is not faced with any surprises down the road. Mr. Dempsey said as a matter of observation, several months ago the Board received an estimate on the Gatewood Elementary School Annex and the final figure was very close to what the Gatewood Annex cost. He said he is a little relieved because he feels we are getting closer to

Thelma R. Parks Elementary School

732.

MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

H-10 SPECIAL BUSINESS (Continued) Thelma R. Parks Elementary School

the estimates as evidenced by these bids as well. Maybe the estimates that the A/E firms have given us are going to hold since thesebidsare not really far off from what the architect estimated over a year ago. He said that is something the Board should keep in mind.

Mr. Tom Yeargain said the Board must make a decision at some point on the new schools. The Board might not like the price, but a lot of things have gone up since we started the Bond issue. Mr. Yeargain said he would like to see this item through and would like to make sure that information is brought to the Board where they can finalize something. Action needs to be taken on these schools. If we ever want to get another Bond issue passed, something is going to have to happen with the two new elementary schools. If we don't get another Bond issue passed, we are going to be hurting down the road. As long as the Board holds off on these schools, the Southwest and Northeast Sections will be hard pressed to support another Bond issue. He said those patrons have been waiting a year also. He said he would like to see a decision made tonight, but if that can't be done, he would like to make sure information is received when this is discussed again to insure that a decision can be made. Mrs. Parks said that funds that have already been spent should not be considered when calculating the amount of money that is needed to complete the construction of this facility.

As representative of District 1, Mr. Bogle said he thinks everyone understands that a school will be built in Northeast Oklahoma City. It is required by the Bond issue. If we go back to Mr. Kellert's earlier discussion to postpone, Mr. Bogle said he would like to add an additional consideration. He said he heard the Superintendent say that this bid was good for 30 days and if there were an opportunity to study the bid, to determine if there might be alternative construction methods or alternative materials that would lower the overall cost, then he would like to use this as an opportunity to study those alternatives. He said that may take more of the 30 days than just one week, it might be two or three weeks. But he said he would like to have that considered as well, if Mr. Kellert does make a motion to postpone. Dr. Crawford requested that staff have more time than one week to bring the Board alternatives on this matter. He said if the Board is seeking additional information about the bid, that can be brought to the Board in one week, but if it is the Board's desire to look at some alternative procedures, more than one week is needed to do a credible job. Dr. Crawford said he does not think there is anyone on staff that does not intend to build this school or want this school built. Yet, he said Oklahoma Law says you will do what you say when you advertise a Bond issue. Even today, he spent a lot of time looking through the Call For Election and the Resolution, and the district specified that we were going to do air conditioning and a lot of other work to a number of schools in this district. He said he feels it is his responsibility to inform the Board that at the present pace we are not going to be able to do the projects that we said we would do, unless we take some cost cutting measures in all projects from this time forward. Mr. Bogle asked the dates of the next scheduled meetings of the Board of Education? Mr. Shepard said September 18, October 9, and October 23. Mrs. Parks asked if the Board could call a special meeting, and she said she appreciated Mr. Kellert suggesting to bring the item back next week. She said we are talking about an issue of accepting a low bid for a school; we are not talking about all of these other things that we need to address. We are taking about agenda Item C, and Mr. Yeargain said we ought to be able to do this next week for this particular item. The big issue about other things relating to the Bond issue could come later. Mrs. Parks said she thinks the Board should move forward. It is not about the name of the school, it is not about anything other than giving the patrons and the students in that district the opportunity that all of the other districts have had. Mrs. Parks said she thinks it is ridiculous to keep putting this off when this was done as a part of the Bond issue that passed October 12, 1993. She said she would not like to see this item carried beyond next week. If a special meeting is needed, then the Board can call a special meeting.

733. MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995 H-11

SPECIAL BUSINESS (Continued)

Mr. Bogle said to Mr. Kellert that Mrs. Parks was suggesting that a special meeting be called. He asked Mr. Kellert to offer an alternative date. Mr. Kellert said in a position to type of meeting meeting. We are likely not to be great extent.

he was sensitive to the fact that staff would not be prepare an agenda and do the backup work for a regular on October 2, but maybe they could for a special talking about a very select group of staff, which are involved in the Council of Grant City Schools to any

Mrs. Parks asked what about the date of September 18 for this particular issue.

Mr. Kellert said he had no objection to calling a special meeting. He said calling a special meeting on October 2 would give the Superintendent and his staff three weeks. He said the understanding is that the Board will see a different approach to the construction of the building without compromising the square footage or the number of students to be accommodated. Dr. Crawford said that information will be provided.

Mr. Dempsey said what he wanted to hear the Superintendent clarify for him, is that Dr. Crawford feels comfortable that he can come back in the length of time agreed upon with various kinds of alternatives. He said he did not hear as much about alternative types of construction as he did about alternative materials. Mr. Dempsey said it is his feeling that this school needs to be built and we have waited a long time to do this. He said he hoped all are committed to it. Mr. Dempsey said if this item is going to be delayed, he would at least like to think that we are delaying it for something more positive and better. He hopes we are not going to delay it just to find excuses not to do it. Mr. Dempsey said he would like to hear something about new ideas and technology to air condition the elementary schools. He said he did not know how long that process is going to take, but they have been working on it for a while. No one wants to bust the budget on the Bond issue. He said he did not want to look at the citizens and say we didn't have enough money to do all the elementary schools anymore than he wants to put systems in elementary schools that five years from now some other Board will worry about replacing. He said he wanted to know that the intent is that staff is going to come back with a good way of doing this rather than reasons for not doing it.

Dr. Crawford said staff will investigate all possibilities. If there were any miracles out there, staff would have already brought it to the Board. There are only a few things that can be done different, in his opinion, that might affect the cost of this project and those will be brought to the Board. The Board will be brought some options that the Board might want to consider. Dr. Crawford said he was not sure that any of the options will be acceptable to the Board. Dr. Crawford said Mr. Dempsey's point was very well taken a minute ago when Mr. Dempsey said he did not want to "bust the budget." Neither does the administration. Dr. Crawford said he wanted to state one more time, that if we don't start looking at these projects very closely then we are going to be over budget before we get to the end of the projects. Mrs. Parks said she doesn't think that any person on this Board would not agree with that. The only thing, it should have been done over a year and one-half ago. It was not done. We were given last week, or a couple of weeks ago, some alternatives and they looked very much like what we have seen. A Board member, asked if will we have an opportunity to accept or reject the alternates. The answer was yes. The only item under consideration was construction of this school. The other things that have been mentioned about the budget and the Bond projects were not listed on this agenda. Grant that it is related, but they were not the items that we were to discuss tonight. We were to consider the bid with all of the information that we had. We have not done that. If the budget or if the Bond project is in such bad shape, it shouldn't take three weeks to determine whether or not we have money to do the projects. Mrs. Parks said she does not understand why the delay, or

Thelma R. Parks Eiggentary School

734. MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

M-12 SPECIAL BUSINESS (Continued) anything, other than it is just an opportunity, it appears to her, to sabotage giving these kids an opportunity to have a school. We all know that District 5 has always voted for all of the projects, and for all of the levies. How many times has she heard people around this horseshoe say that we made a commitment to the people of this district and we need to fulfill that commitment. Here we are beating around the bush about this school when it was a part of the Bond issue. Mrs. Parks said it is embarrassing to her to even discuss it when we have discussed it over and over. It is the only one of the projects that have not even moved forward. It was out for bid, it came in lower than what we had estimated to be an acceptable price. The Board set $2.7 Million; the bid came in at $2.5 Million, and we are still talking about it and putting it off until another time.

Mr. Kellert withdrew his original motion to postpone and offered an amended motion to postpone.

AMENDED MOTION TO POSTPONE MAIN MOTION R. #62 AMEWED MOTICW TO POSTPaaE CCWSIDEE^ATICW OF THELMA R. PARKS ELEMEOTARY SCHL. BID UNTIL OCT. 2, 1995

Frank Kellert Terri Silver

MOTION; SECOND:

MOVE TO POSTPONE CONSIDERATION OF THE MAIN MOTION AND FOR THE BOARD TO HAVE A SPECIAL MEETING FOR THE PURPOSE OF BRINGING THE BID FOR THE THELMA R. PARKS ELEMENTARY SCHOOL FROM POPE CONSTRUCTION COMPANY BACK ON OCTOBER 2, OR AT A DATE EARLIER IF THE SUPERINTENDENT OR BOARD PRESIDENT FIND THAT AN EARLIER DATE CAN BE ACCOMPLISHED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye no aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye no no

MOTION CARRIED 4 aye, 3 no. DISCUSSION ABOUT THE AMENDED MOTION Mrs. Parks said she would be voting no for the postponement. She asked why we are having to take 20 days to bring the item back. She said she would be voting against the motion, but not against the intent of its content.

Mr. Dempsey reemphasized that his heart is not really in October 2, he said he wanted to give the Superintendent and his staff an opportunity, but he hopes their intent is to come with some creative solutions for this Board. If the Board does not hear any creative solutions on October 2, if they are just not out there, he certainly hopes that the Board will vote this project just as it is listed on this agenda. The Board sent the architect out with a mission and an amount. The Board came back later with the 85% rule, and he understands that. But, the Board sent the architect out with the amount, and from every indication he sees, the architect came in under what the Board said he could spend at that time. Maybe the Board based that on bad information, but the people sitting around the horseshoe are the ones who made the decision. The vote that night was five aye, one present and one person absent. He said it looks to him that the architect did what the Board told him to do, and he did it under or very close to the dollar figure the Board directed. Mr. Dempsey said he was going to support Mr. Kellert's postponement, but he certainly hopes it is going to be an opportunity to come back and do this thing even better. For clarification, Mrs. Parks said she thought she heard the Superintendent say that the architect had agreed that this could not be built within the amount of money the bidders came in with, the $2.5 Million. She asked if she had heard correctly.

735.

MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

M-13 SPECIAL BUSINESS (Continued) Dr. Crawford said he did not say that. Mrs. Parks said the architect was in attendance and she thought he could justify the comment made by Dr. Crawford about the architect had agreed to do something. She said she did not want to put the architect on the spot, but she thought she heard Dr. Crawford say that the architect and staff had agreed that this could not be done; they needed more time or something.

Dr. Crawford said he could not recall the exact comment or statement, but he did not believe that he stated the architect said it couldn't be built for that amount. Mr. Michael Carter said he agreed with Mrs. Parks and that he had asked at the time the bids were to go out if the alternatives were included. At that time if the Board had any questions regarding that building, not the Bond issue as a whole, they should have been asked. Mr. Carter said he also agrees with Mrs. Parks that the comment was made that the building could not be built for 350 students at that price, it could be built for 250 students at that price. Mrs. Parks said as it has been pointed out, the Board was given alternatives to review and to come back, and she thought we were coming back tonight to discuss and then approve it, but we are not. She said she was very disappointed and she knows the citizens in District 5 are also.

Mr. Kellert said as he had stated earlier, the original intent of his postponement for a week was for the purpose of receiving the financial information. Mr. Bogle said he may only be using a different language than Mr. Kellert, but one of the things the Board did last spring when it voted to freeze Bond projects was to provide enough time for the district to analyze the total scope of remaining projects and the total budget for remaining projects so that the Board could make decisions of this nature in the context of the Bond projects that remain. It was alluded to earlier about the $10,000,000 fund that was created when the Board voted to bring all projects back to the 85% level. That action would put this project back to $1.5 Million. To vote on this item tonight, depending on how you interpret the numbers, would be to tap the $10,000,000 fund somewhere in the neighborhood of $1.3 Million to $1.7 Million. He said the Board may chose to do that, but it can't be done with their eyes closed. We can't do it blindfolded, we don't know where this project is in relationship to the total Bond program. One of the things he is asking for, when we are talking about the finances of the overall Bond program, is the big picture. Mr. Bogle asked that representatives of the Board and the constituents of the district not misinterpret his comments tonight. He doesn't think anyone's comments should be misinterpreted. This is not a ploy, or a strategy, or a show game. In fact it is just the opposite. The Board wants to make sure that we are not making decisions out of the context of the overall Bond program. The Board may chose to spend a portion of that $10,000,000 to build this school, but the Board can't make that decision if we don't have the information in front of them. They don't know what the total costs of other items are going to be. Mr. Bogle said what he was asking for is the total picture as requested back when the Board froze the Bond program. He said the other reason he asked about the alternative construction methods or materials is that he is reminded about the Gatewood project and how much that was at first and how through alternative materials they were able to reduce the cost. Mr. Bogle said he was asking for the Board to be as creative with this project as they have been on others. If that takes three weeks, he wants to be in a position where he is more comfortable voting in the affirmative of this project. Mr. Bogle said his request for additional information was nothing other than trying to be responsible to the taxpayers and making sure that we deliver this Bond program as promised.

Mrs. Parks said if this request was made earlier, some months ago, why hadn't it come forward. If staff has been asked to do this, why has it not come forward? She said it seems if the Board delays this project, it is just going to be another opportunity to delay for more time.

Thelma R. Parks Elementary Schoo]

736,

MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

H-14

STATEMENT(S) OF CERTIFICATION

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of boiler, forced draft burners and freon for use by Haves, Bodine. Southern Hills, Western Village, Madison, Oakridge, Parmelee and North Highland Elementary Schools; Hoover and Rogers Middle Schools; and Belle Isle and Capitol Hill High School in the Board of Education Meeting agenda of September 11, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

TO*.

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Consideration of the low bid for the Thelma R, Parks Elementary School from the Pope Construction Company in the Board of Education Meeting agenda of September,, 11, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

(Date)

736. MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 11, 1995

N-15 ADJOURNMENT

There being no further business, the meeting adjourned at 8:28 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Tom Yeargain. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Pre

dent

l^inute Clerk

Minu-^s

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the 1995.

Board

Education

day

this

)

witness my hand and seal of this School Distrxct this Z)W , 1995.

| 0

k, Oklahoma'â&#x20AC;&#x2122;City Board of Education

(SEAL)

day

R. #63 ADJOURNMENT 8:28 P.M.

738

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-1 THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, SEPTEMBER 18, 1995, AT 7:00 P.M.

PRESENT!

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District J Michael Carter, District 6 Tom Yeargain, District 7

President Member Vice President Member Member Member Member

ABSENT:

CALL

T O

ORDER

CALL TO CRDER

Mr. Ron Bogle called the meeting to order. Mr. Michael Carter gave the invocation and led the pledge of allegiance.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present.

INTRODUCTION

VISITORS

(NONE)

BOARD

MEMBER S'

COMMENTS

Mrs. Terri Silver said that she appreciated the article in the newspaper this morning concerning the Northwest Classen High School's School-ToWork Program. Mrs. Thelma R. Parks said she was disturbed and disappointed over some of the things that are happening within the school system. She said some of the schools do not have textbooks; lunches have much to be desired; employees and parents are told to stop talking to Board members and in her opinion she considers this an act of harassment and/or intimidation; things that are reported within the district appear to be in error, and when she inquires about them, those errors turn out to be truths. Mrs. Parks said when we receive reports that affect the district, all Board members should be informed. She is hoping this will take place. She added that she has heard rumors about a special conference or some kind of elitist interest group. Many of the things that she hears are incredible. She hopes there will be a way to control the rumors. Mrs. Parks said parents tell her that some of the employees, not all of them, are not responsive to their inquiries. When the parents call they are put on hold and are then told that someone will get back to them. However, the parents never receive a call back. Mrs. Parks said when a Board member tried to assist them, the parents are then reprimanded for calling a Board member. One administrator supposedly told a parent.

BOARD r-lEflBEEtS' COMMENTS

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-2

BOARD MEMBERS COMMENTS' (Continued) BOARD MEMBERS' COMMENTS

"If you don't like the way we are running the school, you can transfer your kid to another school." Mrs. Parks said that is not what the schools are established for. If a child lives in a district they have every right to attend the school in that district. All administrators are not guilty of this kind of attitude or comments. She said if we are going to develop good relationships in the communities, we must include all cultures, work with students who are talented, disadvantaged, helpless, hopeless, and with the elitist.

Another issue Mrs. Parks mentioned is a serious traffic problem in front of Edwards Elementary School. She said the school is almost in the street with heavy traffic coming from Interstate 35 with only a "yield" traffic sign. She said an accident recently occurred when a bus pulled into the street. The car behind the bus could not see and ran into another car. She said she has asked staff if something could be done concerning this problem and there was some relief when she called the Oklahoma City Police. They issued citations to parents who were parking their cars on the median. She said she hoped the district could provide a solution before a child is hurt. Mrs. Parks said Board members are receiving Board packets several times a week via a courier service. She said she felt there could be more organization. We talk about not having money for many other things, but can send a courier to Board members' houses as many as three times a week. That expense should be reduced so we could have money to do the things we have committed to do to the patrons of the district. Mr. Wayne Dempsey said Mrs. Parks commented on two things that are disturbing to him. There certainly seems to be a lack of consumable books at the elementary schools and some middle schools. He said there were probably many good reasons for that, but he hopes that staff will work very hard in the future to make sure books are available at the beginning of school. He said he could not think of anything more important than having the tools in the classrooms for the teachers to work with. In District 4 alone, there are at least five of the eight elementary schools that do not have consumable books, and we are now in the third or fourth week of school. Mr. Dempsey said he wanted to add his voice to Mrs. Parks in that he sincerely hopes there is not anyone who is alluding to the fact that the people who work for the taxpayers should not talk to their representatives. Several years ago the Board passed a policy specifically addressing that issue. He hopes we are keeping that Board policy in mind in terms of communication. All know there is a chain of command and a way to report. He said the state legislature passed a law several years ago dealing with this same issue relating to state employees and their communication with members of the legislature. Mr. Dempsey said the hopes all are mindful of the Board policy and hopes that a staff member never tells him they were told to not talk to members of the Board, when Board members are the representatives of the taxpayers who pay their salaries. Mr. Tom Yeargain said there was a situation at Webster Middle School that he wanted all of the Board to know about. Webster Middle School is without a school nurse. There is a student at Webster who needs a lung transplant; there are students the school who take chemotherapy; and students with asthma. Many of these students were sent to Webster Middle School because of the air conditioning. Something needs to be done regarding assigning a nurse to the school. Mr. Yeargain said only one elementary school in his district had all of their books. This is something we go through every year and should be resolved. Books are something that should be in place by the time school starts. Mr. Michael Carter said this appears to be a district-wide problem. People are also reporting to him that we are not doing our jobs. There is a lack of books, the school yards are not being mowed, and the district does not pay it's bills. Running the district is hard and every division has its problems, but when he hears about workbooks and finances not being handled correctly it disturbs him especially when it affects the kids. If employees are performing their job incorrectly/ there should be documentation to replace those employees. He said he has also talked with patrons who say they have called staff and their calls have not been returned. He said the district's communication skills are lacking.

740.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-3 BOARD MEMBERS' COMMENTS (Continued) Mr. Ron Bogle said he had the pleasure of attending a reception last Sunday that Mrs. Parks hosted for Dr. Marvin Crawford. It was an event filled with great feelings, good spirit, and well wishes for the new Superintendent and the district. He said the room was packed with people who were clearly enthusiastic about the Oklahoma City Public Schools. He thanked Mrs. Parks for helping organize the occasion, and thanked the others who were also involved.

BOARD MEMBERS' COMMENTS

Mrs. Parks said that Mr. Darrel Shepard, Executive Director, Board Related Services, and Mrs. Linda Brown, Administrator, Certified Personnel, were very helpful in organizing the reception. She said it was a community and school related effort.

Mr. Carter said he has become aware that the teachers have declared within the National Education Association, that October is Gay and Lesbian History Month. He asked if this district was planning to participate? CITIZEN S'

COMMENTS

Cindy Brown, President, OEA-OKC, said that an organization called Concerned Women for America is circulating misinformation concerning the NEA. She said the scare campaign is over a resolution reportedly passed at the NEA representative assembly this summer entitled Sexual Orientation Education. The group is also saying that teachers will be conducting classes in October on this issue. Both of these claims are false and there will not be activities held around this issue. She said OEA-OKC does support non-discrimination practices in hiring and terminations.

Ellen Ware, Patron, Johnson Elementary School, talked about a transportation problem involving her child and expressed a concern regarding buses not having monitors.

Captain Chuck Foley, Oklahoma City Police Department, talked about various programs the police department has regarding crime prevention and drug awareness.

Kathy Foster, Patron, Eisenhower Middle School, expressed concern regarding a problem with the hot water tank at Eisenhower; not having hot water or hot meals and the lack of communication to parents.

LEGAL

REPORT

LEGAL REPORT

Mr. Cleeta John Rogers, General provided written reports. TREASURER ' S

CITIZENS' COMMENTS

Counsel,

said

the

Board

had

been

TREASURERâ&#x20AC;&#x2122;S REPORT

REPORT

Mrs. Sandy Henry, Treasurer, presented a routine Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.) Mrs. Thelma R. Parks asked if the Board had been provided a report showing interest earned for the quarter. Mrs. Henry said approximately $3.7 Million had been collected interest earnings for the Bond year for the full cumulative total.

741.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995 M-4

SUPERINTENDENT BCWD ISSUE FINANCI7U. REPCÂťT UPDATE

REPORT

BOND ISSUE FINANCIAL REPORT UPDATE

Mr. Nick Kelly said the information to the Board for tonight's meeting is in a different format than prior reports. This report primarily shows what has been spent or encumbered and does not estimate the costs of remaining projects. He said at the end of the meeting a report will be given to the Board in a format which also has the Bond issue figures. This report does not answer the fundamental question, which is how much money is left for remaining projects. He said that question cannot yet be adequately answered. Immediately after he assumed the duties of chief financial officer last July, the finance office began to obtain information to put together for the first time a forecast of remaining funds versus remaining expenditures for the Bond issue. Also the first report showed a potential short fall and based on revised estimates and information from the Service Center that number began to fluctuate upward until last May a hold was placed on all remaining projects. Mr. Kelly noted that again tonight he has at this point not received sufficient information to make any significant changes in the Bond issue projections. In preparing the analysis, his office must rely on information received from the Operations staff at the Service Center, and they are not at a point in the analysis of the projects to make a definitive statement regarding the remaining projects. Mr. Kelly said the main issue is the air conditioning for the elementary schools. The OG&E rebate projection, which has been lowered from the original projection, is tied to the use of chiller technology for all the remaining elementary schools. If a different technology is used, the rebate estimate will also change. The decision on air conditioning for elementary schools is a crucial decision in how far the remaining funds are going to stretch. The big picture on the Bond issue is simply not going to come into focus until some cost options are available for different technologies for the elementary school air conditioning. Mr. Kelly said another thing that is needed to refigure the total picture is total interest income, which is again based on when funds are spent and how much of the money is spent at a particular time. The interest issue cannot be reexamined until a reassessment of all projects and schedules is completed. To date that has not been received. The Service Center is still working on the reassessment and reviewing the projects that remain. Until the reassessment is complete, Mr. Kelly said he could not give the Board a projection on interest earned. He said he knew this was not the information the Board had hoped for, but hurried or inaccurate information would be far worse. Mr. Kelly said the pool of cash remaining to draw upon for the remaining projects depends upon all of the factors; type of air conditioning for the elementary schools, the cost of new elementary schools, the rebate situation, and when the money would be spent. Last May there was a potential short fall of $4 Million to $5 Million. Two basic solutions were available and are still available now. Either reduce costs or add revenue. There is the potentially devastating effects of State Question 669. This does not mean revenue could nob be added to the Bond projects, it simply means that if we do there would need to be tradeoffs. The cost reductions center primarily on two issues; one, the technology used for air conditioning the elementary schools and two, how much is spent in the new elementary schools. As soon as all of that information becomes available to his office, they will make a report to the Board of the adjusted budget to the Bond issue. Mrs. Thelma R. Parks asked if Mr. Kelly had a report that is different from what the Board presently has?

Mr. Kelly said the report the Board has did not include the original Bond issue figure. He also had a report that included the same information and the original Bond issue figure. Mr. Kelly said the only reason he did not present the Board with the report is that he wanted to make his presentation to the Board first. He said if the Board desires to see the report now he can comply with that wish.

742.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-5 SUPERINTENDENT'S REPORT (Continued) Mrs. Parks agreed, saying that we encumbered the purchases of chillers and ventilators in 1994. She asked why if those funds were encumbered in 1994, we have not spent them. She asked what was the problem?

Mr. Kelly said he could not answer that question and does not know the answer. Mrs. Parks said the citizens would like to know because there is a credibility gap here that appears to be in question about what is being done and how we are spending the funds. That has been here for a long, long time.

Mr. Kelly said if there is any information or cost analysis that was done, he will attempt to find it. Mrs. Parks also requested to see the checks that were spent for the coolers, etc. in 1994. Mrs. Terri Silver said it would be helpful if the reports designated the projects that are totally completed. She said it is very difficult to know in the final column if some of that money is going to be spent in that area, or if it is a completed project.

Mr. Kelly said he would attempt to visit with the Service Center staff and see if we could do that. He said that is a flaw in the report and it is difficult to tell the percent of completion for projects. He said he would try to have that for the next report. Regarding Page 1, there is a total Bond issue amount and then a current Bond issue amount. Mr. Wayne Dempsey asked the distinction between the two figures?

Mr. Kelly said the difference is that the "total" Bond issue is based on current projections plus interest and rebates over the life of the Bond project. The "current" Bond issue simply reflects the amount of rebates and interest that we have on hand. We will earn about $2 Million more in interest over the life of the project, dependent upon what the new cash flow schedule is. Under the current assumptions the district will get another $1.5 Million in rebates over the life of the project. Mr. Dempsey said that the Treasurer's Report shows approximately $2.8 Million current interest available. He asked if any of the interest money had been spent? Mr. Kelly said some interest money had been expended. Mr. Dempsey asked if that was the difference between the $3.7 Million he heard the Treasurer addressing? Mr. Kelly said on the second line of the total Bond issue, he will note "interest used for other projects" at $873,000. Mr. Dempsey said in May, this Board stopped projects and went to the 85% level so they could get a handle on what is happening. It is now more than 120 days and with our Million dollar computer we can't track purchase orders and find out what has been spent in this Bond issue. He said his patience is wearing thin and that the entire Board's and community's patience is wearing thin. He said we want to know where we are because, the excuses are getting a little old. Mr. Bogle said that Mr. Kelly was unable to give the Board a definitive statement about where we were on the Bond program because of insufficient information from the Service Center to make the projections. He asked either Mr. Kelly or the Superintendent if they could give some projection as to when they might get sufficient information from the Service Center.

BOaD ISSUE FINANCIAL REPORT UPDATE

z 743.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18^ 1995

N-6 SUPERINTENDENT'S REPORT (Continued) BOÂŽ ISSUE FINANCIAL REPORT UPDATE

Mr. Ron Bogle asked if the Superintendent had objections to the report being distributed at this time, or would it confuse the issue?

Dr. Crawford said the report would not confuse the issue. He said a couple of Board members had questions about the original Bond issue information and that is the only difference in the reports. Mrs. Parks asked if some Board members called the Superintendent and asked for additional information and if a document was then prepared.

Mr. Kelly said that was not the case. On Friday of last week, his office had prepared two different formats for the report. One was chosen to be sent to the Board. In his discussions with Dr. Crawford, he indicated there were some questions about the format the Board received. Mr. Kelly said he told Dr. Crawford he had another format ready and could hand it out at the Board meeting.

Dr. Crawford said a couple of Board members called last Friday and said they would like to see additional information. Mrs. Parks said she would like to have the report now. Also, if Board members called Friday or this weekend and the report was adjusted, she said it seemed to her the revised report would have been given to the Board.

Mr. Frank Kellert said there is a conspicuous set of figures regarding the Nichols Hills Elementary project. He asked for an explanation for the lack of detail. Mr. Kelly said the lack of detail is because the budget for Nichols Hills is listed as major renovation in the Bond issue. That is how that project has been costed. There was not a line item detail for Nichols Hills or Cleveland Elementary Schools.

In the column "Adjusted Budget Minus Total Expenses," Mr. Kellert asked for a short definition of "adjusted budget" as it is used. Mr. Kelly said "adjusted budget" represents either the amount spent for projects that began before July 1, 1995, or the amount that we have encumbered on a project. For projects that were scheduled to begin after July 1, 1995, the adjusted budget column represents either 85% of the Bond issue figure or the current estimate, if the current estimate was less than 85%.

Mr. Kellert said it appears that this reporting methodology would show that the only project right now that has come in beyond the money allocated is the Nichols Hills Elementary project. Mr. Kelly said that is one reason that the decision was made to give the Board the Bond issue figure report. The other format of the report shows by what amount the projects have exceeded the Bond issue figure.

Dr. Crawford noted that on the same page of the report just handed to the Board, you can compare the Bond issue original figure and the amount spent to-date. Regarding Page 19, Mrs. Parks asked about Star Spencer's adjusted budget less the expense. She had thought that nothing has^ been done at that school. Mr. Kelly said that is essentially what the report is stating. There is an adjusted budget and that very little has been expended or encumbered for the air conditioning at Star Spencer. Mrs. Parks said she had a problem with the report because it just did not reflect the expenditures. She questioned if there is very little being done at a site, how you can show an expenditure and a balance?

Mr. Kelly said the report shows encumbrances and expenditures. There is a possibility that some money has been "encumbered" and nothing has yet actually happened at the school.

744.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-7 SUPERINTENDENT'S REPORT (Continued)

Dr. Crawford said one of the problems we have is that much of the information is still estimated. The Board must realize that there a lot of materials that are stock-piled such as unit ventilators. We are not sure where they will be used. Mr. Kelly has stated very well that the report the Board receives might be erroneous if we have to continue to rely on estimated expenditures. The Moon Middle School project, as an example, has now surpassed the budget for that project. But they are now estimating these are some expenditures in the Moon project that should be applied to other projects within the Bond issue. Mr. Kelly agreed there were some expenditures applied to the Moon Middle School project which actually belonged to another project in terms of the equipment, unit ventilators, etc. Mr. Bogle said he did not hear an answer to his question. Again he asked when we could expect to have the information available for the Board? He said he was talking about a definitive statement about the remaining funds and the remaining projects. Dr. Crawford said if we use an estimated analysis of what it will cost to fund the projects, we can provide the Board with that information right away. He said, however, we are not sure the estimates are accurate in projecting the costs from this time forward. They haven't been accurate on the projects that have been completed. To clarify his question, Mr. Bogle asked when Dr. Crawford thought information would be available to the Board on the remaining funds and the remaining projects?

Dr. Crawford said in the next two or three weeks, we will probably have an analysis of what he feels would be a possible solution to the completion of the projects. That will be brought to the Board and if the Board then decides to use a system that might enable us to come in within budget, then staff will pursue that concept with the engineers. The Board has to realize that the engineers on the elementary projects have been stopped at this point because they have been told not to proceed until staff determines and the Board approves what might be the best system for placing HVAC systems at the remaining elementary schools.

Mr. Bogle said last May when the Board voted to freeze the projects, the Board stated that was to allow time for staff to do a comprehensive analysis of the Bond program, an analysis of the status for funding, an analysis of the remaining scope of work. While he can't cite a particular instance, he is sure that at some point someone said, "It is because we have insufficient information from the Service Center to make these decisions." The Board agreed to freeze the programs to allow sufficient time to get the information necessary to make the decisions. Mr. Bogle said he knows the Superintendent has only been on the job approximately 90 days, and maybe it is unrealistic to ask that this be resolved. Frankly, it places the district and the Board at peril to continue to ask the Board to make decisions about major expenditures when they don't know where they are. Mr. Bogle said he goes back to the first 18 to 19 months of the Bond program when the Board had no information. Finally he said he will not vote on any more Bond programs until we know where we are. He said he was about ready to say the same thing. You can't ask the Board to approve major expenditures of Bond monies without knowing where they are. The Board may be digging themselves a hole so deep they can never get out. Mr. Bogle said the Board needs some kind of definitive statement, even with estimates in use, about the remaining funds and the remaining projects before the Board is brought any more major projects. To him, in talking about the format of the information, is a little like discussing whether to waltz or foxtrot on the Titanic. The Board needs to deal not only with formats but with the big issue of how much money remains, and what can reasonable be done to finish these projects. For him to hear Mr. Kelly say tonight that he can't bring the Board a report that they asked for because of insufficient information from the Service Center, is a deeply frustrating statement to hear. He said he knew the Superintendent was spending the majority of his time on this, but don't bring the Board

BCND ISSUE FINANCIAL REPORT UPDATE

745.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-8 SUPERINTENDENT'S REPORT (Continued) BOÂŽ ISSUE FINANCIAL REPCRT UPDATE

another major project to vote on until the Board is also brought some kind of a sense of the status of the overall Bond program. It would be highly irresponsible of this Board to vote on any major issues unless they know the overall status of the programs. He hopes the Superintendent can bring to the Board on October 2, some kind of an overall statement about the remaining funds and projects.

Dr. Crawford said they have not brought anything to the Board in the way of a major expense save those projects that were ongoing when the Board enacted its freeze; air conditioning and heating of the secondary schools. That is what the Board has received to date. The change order, etc. necessary to complete those projects. We felt that is what the Board wanted us to do at this time. We have not gone forward with any additional projects, save some minor things such as tile for rest rooms. As an example of why we are having a somewhat difficult time providing this report to the Board. The Classen project, as the Board can see, is over budget and yet just this last week we were still doing work at Classen. An estimate needs to be made of what it will take to finish the heating and cooling of that project. Dr. Isch said it would take approximately $40,000 to $50,000. That is a major amount, but that is a project that is underway and we must finish the project before we can go forward with an analysis on the dollars available to complete the other projects. At this point, until we get t^e secondary projects near completion, we just cannot provide the Board with accurate information as to the dollars remaining on the secondary projects. Mrs. Parks said we seem to forget that Proposition 1 has construction in it. She asked when the construction portion of the Bond issue was going to be done? We had bids brought in but we postponed the acceptance or rejection of the bid until we receive additional information. She said she knew when the Board asked for this information last week, that we were going to be just where we are today, which is not an inch from where we were last week. Mrs. Parks said she heard something about chillers that we had already purchased. She questioned whether we were going to try to do something with them.

Dr. Crawford said the district has a number of unit ventilators in storage but he did not think there was an additional chiller on the Service Center grounds. Dr. Jack Isch, Executive Director, Management Operations, said there was one small chiller purchased for another project. Mrs. Parks asked if using a new technology would mean redesigning what has already been designed for new construction.

Dr. Crawford said some redesign would have to be done, but the engineers were put on hold a few weeks ago and told not to go any further. The unit ventilators will be needed that are in storage if we complete the projects at the multi-story elementary schools with the slush water system that is now being used at the high schools. More than likely those projects would use all of the existing unit ventilators. There are a number of one-story schools that might be considered under a different approach to air conditioning and heat, which include the roof top, possibly heat pumps or inside units. There are a number of technologies that could be looked at. That is the report staff is going to bring to the Board in the next two or three weeks. Mrs. Parks said there were seven bids for the construction of the new school. She asked what kind of air conditioning they were bidding on?

Dr. Crawford said the Parks Elementary School that was presented for bid included the slush water system with the ice storage tank that we are using at the high schools.

Mrs. Parks noted the bid came in about $200,000 less than the adjusted budget of $2.7 Million.

'x 746.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-9 SUPERINTENDENT'S REPORT (Continued) Mr. Dempsey said he recalls at the last Board meeting that it would take approximately two to three weeks to bring the Board information so they could make an intelligent decision on accepting or rejecting the low bid on the Thelma R. Parks Elementary School. He said maybe the Board needs to clearly say that the acceptable limit for getting some additional information is October 2. He said he keeps hearing that the Board does not know how they are going to put in air conditioning systems, or what technology will be used. He said it is a little irresponsible to make a statement either way until the Board knows what the numbers say. For the record, Mr. Dempsey said absolutely he does not believe that this Board should delay the action on the bids past October 2 under any circumstances. He said it is incumbent upon the Superintendent and staff, after 120 days of having an opportunity to gather the information and with all of the architectural and engineering firms plus the A/E firm that is looking over the shoulder of the architectural and engineering firms to bring some solutions. There has been a lot of time and money spent and it is time to tell the Board something they can hang their hat on.

BOÂŠ ISSUE FINANCI2U. REPORT UPDATE

Mrs. Silver asked if we were in the process of reevaluating and making new estimates on the remaining projects? Dr. Crawford said yes.

Mr. Bogle said the Superintendent did not create this situation, he was brought in to help solve the problems. He said he knows the Superintendent is applying all of his expertise, knowledge, experience, and time addressing the issue. He said if there are resources that the Board could make available to help the Superintendent achieve the goals the Board set for him and that he has set for himself, the Board would like to help expedite the situation in any way possible. PERSONNEL,

PAYROLL,

Termination Hearing;

AND

ENCUMBRANCES

Brenda Stewart, Probationary Teacher

Authorization to schedule a termination hearing for Brenda Stewart, probationary teacher, for abandonment of position. Hearing to be set within the window of October 18, 1995, through Monday, November 27, 1995.

Recommended Date: Special Meeting at 6:00 p.m. on Monday, October 23, 1995. (Preceding regular meeting on that date scheduled for 7:00 p.m.)

NOTE:

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE APPROVAL OF ITEM 1 WITH THE RECOMMENDATION OF A SPECIAL MEETING TO BE HELD ON OCTOBER 23, 1995, 6:00 P.M. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. 2.

Ratification:

August, 1995, Payrolls

Approval for ratification of August, 1995, payrolls previously approved by the Board and upon which warrants have been issued as follows:

1994-95 General Fund Salary 1994-95 Federal Funds Salary 1994-95 Child Nutrition Service Fund Salary

$ 4,911,879.06 $ 246,209.68 $ 17,362.11

R. #64 APPROVAL TO SCHEDULE TERMINATION HEATING FOR 10/23/95, 6:00 E

747.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-10 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

1995-96 1995-96 1994-95 1994-95 1994-95

R. #65 " APPROVAL OF RATIFICATICN OF AUGUST, 1995 PAYROLL

MOTION: SECOND:

General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary

$ 1,806,449.02 $ 246,636.04 $ 198,031.16 $ 130,115.10 $ 198,040.79

Thelma R. Parks Wayne Dempsey

MOVE FOR APPROVAL OF RATIFICATION OF AUGUST, 1995, PAYROLLS PREVIOUSLY APPROVED. ROLL CALL

aye aye aye aye

Kellert, Dempsey, Carter, Bogle,

Mr. Mr. Mr. Mr.

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 7-0.

DISCUSSION

Mrs. Thelma R. Parks asked for clarification of the amount listed as 1994-95 Bond Issue Salaries? Mr. Darrel Shepard, Executive Director, Board Related Services, said those are funds that are paid out during the month of August from the Bond Issue for force account labor.

Mr. Ron Bogle asked if $200,000 was account salaries in one month.

spent during August for

force

Mr. Shepard said that would be his understanding. R. #66 APPROVAL OF PERSCX4NEL AND ENCUMBRANCES AS LISTED

Thelma R. Parks Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED ON THE FOLLOWING PAGES WITH THE EXCEPTION OF PURCHASE ORDER 21-9602234 (REX PLAYGROUND EQUIPMENT) WHICH WAS PULLED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

MOTION CARRIED 7-0. DISCUSSION

Mrs. Thelma encumbrances:

21-9510996 11-9601730

31-9601749

31-9601764 11-9601775 11-9601793

Parks

requested

information

the

following

E.H.C.I. (Air Monitoring and On-Site Compliance to complete asbestos abatement at Harding Middle School) Talent-Tree Service (Contracted Custodial Workers for Capitol Hill High School) Del City Music (Musical Instruments for Ridgeview Elementary School) Five G'S (Back Hole and Trenching Work for Maintenance Services) Riddell All American (Football Helmets for Athletics) Eddie Griffin (Reimbursement for In-District Travel for 1995-96 FY)

748.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995 M-11

11-9601845 11-9602066

23-9602144 21-9602226

AT&T Wireless Services (Air time pagers for Hoover Middle School) Dogs Against Drugs, Inc. (Item pending Board action) ASAP (Software, Books, Materials, for Chapter 1) Shirley's J & B Supply (Five ton hail guard for Bodine and Creston School)

per month for 4

being

held

and Site License

gas pack with a Hills Elementary

Mrs. Terri Silver requested information on the following encumbrance:

21-9602234

Rex Playground Equipment Elementary School)

(For

Nichols

Hills

Mrs. Silver said it was her understanding that the playground equipment for the new schools would have a cap of $5,000. Dr. Guy Sconzo said the original purchase order was under the $5,000 cap, but when shipping, handling, and installation was added there was an overage of $1,781. Dr. Sconzo said it would be his recommendation to pull the requisition and that total cost should be within the $5,000 cap.

Mr. Wayne Dempsey said he did not think the purchase order should be pulled because of the overage. The equipment is something that children will use. Excess spending should be cut from administrative expenses and not from the children. Mrs. Silver said she felt this was an issue of equity for the parent committees who worked hard to make decisions on playground equipment within the allotted amount of $5,000. She also said if all schools went over the agreed upon cost, it would be out of control again.

Mr. Ron Bogle asked what the objective would be to follow Dr. suggestion to pull this item from consideration?

Sconzo's

Dr. Marvin Crawford said he would also recommend pulling this item and renegotiate the purchase order.

Mr. Dempsey asked Elementary School? equipment?

the anticipated moving date for Nichols Hills He asked when the school would have playground

Dr. Crawford said the anticipated moving date was scheduled for November. He said the purchase order for the playground equipment could be renegotiated immediately. Mr. Frank Kellert noted that Rex Playground Equipment is a local company. He said if another committee at another school kept their expenditure for playground equipment under the agreed upon cap, so should all the other schools. Mrs. Parks said it had been reported that playground equipment from Green Pastures was moved to another site.

Dr. Crawford said they would investigate the situation and report back to Mrs. Parks.

f 749.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-12 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.

Encumbrances Approval of encumbrances as listed in the agenda for purchase orders ( 22-9510970 through 23-9602244) written during the period 08/29/95 through 09/11/95. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE OF INTERNAL AUDITOR

THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. t 9601704 TO 9602244, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.

EDWARD ROMERO

DATE

•r,

01-06 $23,980

01-03 $23,165 03-03 $24,345 03-03 $24,595

8-22-95 Star Spencer Instr Music Teac her Western Village 8-22-95 1st Grade Teache r

8-22-95 8-22-95

Elliott, Nancy

01-03 $23,165

8-22-95 Putnam Heights 5th Grade Teache r

Austin, Amy

03-03 $12,705

01-03 $23,165 01-03 $23,165 03-14 $28,400

8-22-95

8-22-95 8-22-95

Health Services School Nurse Health Services School Nurse

Jefferson MR Teacher

Kephart,Karen

Klepper, Stacy Kreimeyer,Joan

01-03 $23,405 01-03 $23,405

01-03 $11,582

N W Classen 8-22-95 Business Teacher

Chase, Justin

Copeland,Robin Rogers 8-22-95 .5 Foreign Lang Teacher

Davis, Susan

8-28-95 Stonegate .5 2nd Grade Tea cher

01-03 $11,582

8-22-95

Johnston,Angeli L Putnam Heights .5 KDG Teacher

01-03 $23,405

8-22-95

Classen Drama Teacher

Chaney, Shanna

01-03 $23,165

8-28-95 Arthur 2nd Grade Teache r

Irick, Sherry

01-04 $23,365

Haynes,Kirsten

01-05 $23,915

Rockwood 8-22-95 4th Grade Teache r

Bryant, Harry

8-22-95

Jackson SED Teacher

Frick, John

01-16 $26,420

8-22-95 Grant PE/Health Teache r

Boley, Joe

Castle,Shannon Westwood EDK/KDG Teacher

K-

03-04 $24,805 8-22-95

Webster LD Teacher

Ford, Mary

01-04 $23,365

8-22-95 Rockwood 4th Grade Teache r

Benjamin. Yotonja

o o 13 <+

Altern Ed Facil EMH Teacher

Ezell, Dana

01-03 $23,405

8-22-95

Health Services School Nurse

o n co

n o

tr*

•0

O &; sa n

•0 n

Beal, Lisa

Westwood .5 LD Teacher

Dowling, Katherine

01-03 $23,165

8-22-95 Sequoyah 4th Grade Teache r

Appiah, Melisa

8-22-95

ANNUAL SCHEDULE/ STEP/LANE

SALARY

8-22-95 Fine Arts Voc Music Teach« r

EFFECTIVE DATE

01-07 $24,420

:lnued) :

ASSIGNMENT

Deaton, Jeanne

CERTIFIED (con

NAME

03-03 $24,345

ANNUAL SCHEDULE/ STEP/LANE

SALARY

8-22-95

EFFECTIVE DATE

Johnson MD Teacher

ASSIGNMENT

TVbsher, Angela

CERTIFIED:

N2kHE

PERSONNEL EMPLOYMENTS

Ca )

h-*

co n •0 g g n

•*1

n H

•q H » n

n co

tn O

ASSIGNMENT

EFFECTIVE DATE

Coolidge 8-28-95 2nd Grade Teache r

Matthews, Michelle

8-22-95

Edwards KDG/EDK Teacher

Sallie, Dawn

Nichols Hills 8-22-95 Vocal Music Teac her

Rice, Tammie

8-23-95

8-24-95

Northeast LD Teacher

Ray, Cynthia

Rodriquez-Marin , Moon Sofia Spanish Teacher

8-25-95

Classen 8-22-95 Video/Drama Teac her

Pit tman,MaDonna Garden Oaks SED Teacher

Osborn, Kathianne

8-22-95

Nichols Hills 8-22-95 3rd Grade Teache r

Lyles, Kurt

McClure,Gregory Southeast Art Teacher

Special Ed Svcs 8-22-95 Speech-Lang Path

Lloyd, Shelly

8-22-95

Heronville 8-22-95 2nd Grade Teache r

Leggins,Herlena Jackson Math Teacher

Krencik, Traci

CERTIFIED (cont Inued):

NAME

01-03 $23,165

01-03 $23,405

03-03 $24,345

01-17 $28,640

03-03 $23,165

01-03 $23,165

03-03 $25,410

01-03 $23,405

01-03 $23,165

ANNUAL SCHEDULE/ STEP/LANE

SALARY

ASSIGNMENT

N W Classen 8-22-95 Health/PE Teache r/Coach

Lee 8-22-95 T-1 Reading Teat her

8-22-95

Woodall, June

Wolfe, Diana

Wiersig, LeAnn

West, Sharon

Tsoodle, Gene

Tran, Tina

Thrift, Jerry

Guid & Counsel Elem Counselor

Hoover Autistic Teache;

Guid & Counsel Elem Counselor

Monroe Pre-K Teacher

Guid & Counsel Elem Counselor

Linwood EDK Teacher

Guid & Counsel Elem Counselor

8-22-95

8-28-95

8-22-95

Thompson,Marci s Green Pastures 8-22-95 3rd Grade Teache r

Stogsdill, Don

Slott, Linda

EFFECTIVE DATE

8-22-95 Prairie Queen LD/MR Lab Teache r

Shepard,Derric : Grant PE Teacher

Sevier, Dawn

CERTIFIED (con tinned)

NAME

PERSONNEL EMPLOYMENTS

015-10 $27,860

03-04 $24,805

015-18 $32,475

01-03 $23,165

015-11 $28,075.

01-03 $23,405

015-07 $26,985

01-03 $23,165

01-11 $26,495

01-03 $23,165

03-06 $25,200

ANNUAL SCHEDULE/ STEP/LANE

SALARY

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ASSIGNMENT

Transportation Bus Driver

Support Services 8-22-95 Bilingual Asst

Transportation Bus Driver

Wheeler 8-23-95 .75 Custodial Wo rker

Clark, Robert

Diaz, Rosa

Doan, Hoan

Dow, Daniel

8-22-95 8-24-95

Gonzales,Javier Columbus Bilingual Asst

8-21-95

Columbus Bilingual Asst

Drexel, Saray

Support Services 8-22-95 Biling Tech

Charry,Lourdes

8-21-95

Support Services 8-21-95 .8 Biling Tech

103-01 $7,921

158-01 $8,333

105-02 $5,303

103-01 $7,921

105-02 $5,303

166-03 $13,066

166-03 $10,453

122-01 $8,546

Quail/W Nich Hil Is 8-22-95 .5 Clerk/.5 Cler k

Beasley,Teresa

Bui, My

103-01 $7,921

01-03 $23,165

ANNUAL SCHEDULE/ STEP/LANE

SALARY

Support Services 8-22-95 Bilingual Asst

Capitol Hill HS 8-22-95 Soc Studies Teac tier

EFFECTIVE DATE

Alvarez,Erika

SUPPORT:

Wynne, Michael

CERTIFIED (cont .nued):

NAME ASSIGNMENT

Taft .5 Custodian Support Services Bilingual Asst Dunbar Media Assistant

Support Services Bilingual Asst Support Services Bilingual Asst

Transportation Bus Driver Support Services Bilingual Asst

Rogers Registrar Columbus Bilingual Asst Support Services Bilingual Tech

Hines, Ralph

Hong, Thao

Jackson, Joyce Nguyen, Litti

Pena, Milagros

Pham, Bach

Pierce, Martha Powell, Jacquelyn Ramirez, Joe

Rendon, Linda

8-23-95

9-1-95

8-17-95

8-22-95

8-21-95

8-22-95

8-24-95

8-21-95

Health Services 8-22-95 Lie Prac Nurse

Jefferson 8-25-95 Principal's Secj

EFFECTIVE DATE

Henton, Catherine

Grimm, Dana

SUPPORT (contii Lued) :

NAME

PERSONNEL EMPLOYMENTS

166-03 $13,066

103-01 $7,921

131-01 $8,914

103-03 $8,187

105-02 $5,303

103-01 $7,921

110-01 $8,006

103-01 $7,921

158-01 $5,556

155-01 $11,350

140-01 $9,591

ANNUAL SCHEDULE/ STEP/LANE

SALARY

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ASSIGNMENT

105-02 $5,303 105-02 $5,303 103-01 $7,921 105-02 $5,303 105-02 $5,303

105-02 $5,303

8-21-95

8-22-95

8-21-95 ••

9-5-95

8-21-95

Transportation Bus Driver

Support Services Bilingual Asst

Transportation Bus Driver

Townsend,Beryl

Tran, Long

Valles, Maria

Webb, Samuel

White, Melvin

Williams,Brenda Transportation Bus Driver

105-02 $5,303

8-21-95

ANNUAL SCHEDULE/ STEP/LANE

SALARY

Transportation Bus Driver

EFFECTIVE DATE

Swails, Rick

SUPPORT (contin ued) :

NAME

PERSONNEL EMPLOYMENTS ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY

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O n 0)

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NAME

Transportation Bus Driver

Western Village Class Size Asst

Morris, Buddie

Woodley, Catherine

6-6-95

6-6‘-95

Pearce, Dana

RETIREMENT:

Special Services Psychologist

9-29-95

McDavid, Ronalc John Marshall 6-6-95 Soc Studies Teac her

EXPIRATION OF E MPLOYMENT PERIOD

Shidler Bilingual Asst

Moreno, Rigoberto

6-6-95

Columbus Bilingual Asst

Lugo, Juana

7-30-95

EFFECTIVE DATE

Emerson 6-6-95 Child Develop Tf ch

N W Classen Science Teacher

ASSIGNMENT

Dalton, Ronda

SUPPORT:

DISMISSALS:

Knowles,Jr., Phillip

DECEASED:

. ANNUAL SCHEDULE/ STEP/LANE

SALARY

NAME

PERSONNEL TERMINATIONS

ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY

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I' 755

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-18 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

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756.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-19 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED; Grant High School Math Teacher

8-24-95

Columbus Elementary School LD/EH Teacher

6-6-95

Capitol Hill Elementary School MR/LD Teacher

9-15-95

May, Debbie

Dewey Elementary School Second Grade Teacher

8-31-95

Nall, Jr., Willie

Prairie Queen Elementary School SED Teacher

9-9-95

Trulock, Michael

Grant High School PE/Health Teacher

6-6-95

Tsoodle, Eugene

Guidance and Counseling Elementary Counselor

6-6-95

Washington, Paula

Dewey Elementary School Intermediate Teacher

9-6-95

Barnett, Barbara

Southern Hills Elementary School Kitchen Assistant

6-6-95

Berry, Arlene

Pupil Transportation Bus Driver

6-6-95

Biswell, Laurie

Pupil Transportation Bus Driver

8-21-95

Black, Clayton

Pupil Transportation Bus Driver

8-21-95

Brewer, Raymond

Pupil Transportation Bus Driver

6-6-95

Carr, Nancy

Pupil Transportation Bus Driver

9-4-95-

Kenney,

Sherrie

Kerth, Kelly Loden,

Patsy

SUPPORT:

P-7

757.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-20 PERSONNEL, PAYROLL, AND ENCUMBRJ^CES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued) •• Davis, Desiree

Pupil Transportation Bus Driver

6-6-95

DeYoung, Richard

Pupil Transportation Bus Driver

8-21-95

Dlugonski, Connie

Positive Tomorrows• Social Work Assistant

8-28-95

England, Larry

Southeast High School Transportation Tech

9-14-95

Ferguson, Dawn

Capitol Hill Elementary School Special Education Assistant

6-6-95

Franklin, Edward

Pupil Transportation Bus Driver

6-6-95

Giles, LaVonne

Eugene Field Elementary School Day-Care Assistant

6-6-95

Haggins, Donnell

Cleveland Elementary School .75 Custodian

8-25-95

Hankins, Sammy

Pupil Transportation Bus Driver

6-6-95

Harvey, Stacie

Capitol Hill Elementary School Class Size Assistant

6-6-95

Jennings, Lisa

Child Nutrition Services Kitchen Assistant

8-30-95

Johnson, Theophilus Pupil Transportation Bus Driver

6-6-95

Miner, Carlton

Lafayette Elementary School Custodian

8-29-95

Morris, Bracy

Pupil Transportation Bus Driver

6-6-95

Norman, Jimmie

Pupil Transportation Bus Driver

8-21-95

P-8

758.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-21 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT (continued) ••

Okoh, Lori

Pupil Transportation Bus Driver

8-18-95

Prill, Garry

Eugene Field Elementaxy School Class Size Assistant

6-6-95

Smith, Deanna

Britton Elementary School .5 Class Size Assistant

8-30-95

Smith, Vickie

Alternative Ed Facilities Special Education Assistant

8-31-95

Springer, Paul

Support Services .5 Bilingual Assistant

6-6-95

Teague, Gloria

Eugene Field Elementary School Entry Kitchen Assistant

8-28-95

Tran, Long

Pupil Transportation Bus Driver

8-28-95

Updike, Jonothon

Child Nutrition Services Kitchen Assistant

2-27-95

Varnell, Tina

Adams Elementary School EDK Assistant

6-6-95

P-9

759.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-22 PURCHASING

R. #67

APPROVAL OF PURCHASING AND GENERAL BUSINESS TVS LISTED

AND

GENERAL

BUSINESS

Wayne Dempsey Michael Carter

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS 1. B, C, E, F, G, H, AND 2. I. ITEMS 1 A AND D ARE TO BE VOTED ON SEPARATELY.

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

MOTION CARRIED 7-0.

Dogs Against Drugs, Inc.

Contract:

1-89 and Dogs Against Drugs, Inc.

Approval of an agreement between the Oklahoma City Public Schools and Dogs Against Drugs, Inc., for conducting drug searches at all middle and high schools for a total cost not to exceed $7,200.00. This purchase will be charged to 611000-2600-340-000-0000-000-000. The agreement has been reviewed by the District's General Counsel. VOTE ON ITEM 1 . A

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye no aye

MOTION CARRIED 6 aye, 1 no.

Laptop Ccxnputers from Roselius Canputer Corp.

Title 1 Purchase Corporation

Laptop

Computers:

Roselius

Computer

Approval to purchase laptop computers for use by various Title 1 schools from Roselius Computer Corporation. This expenditure, in the total amount of $27,000.00, is to be charged to account 623-513-1000-740-429-1050-000-000 and has been approved on our Federal Educational Grant and/or Programs. VOTE ON ITEM 1 . D

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye no no aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye no

MOTION CARRIED 4 aye, 3 no.

DISCUSSION

Regarding Item D, laptop computers, Mr. Wayne Dempsey asked if bid specifications were sent to vendors in Oklahoma City.

Mr. Belphry Dean, Manager, Purchasing Department, said bid specifications were not sent out. This recommendation is just a continuation to keep the computers compatible with the units in the schools per the request of Title 1.

760.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-23 PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Dempsey said the specifications that were approved for schools were for compatible computers in classrooms. He said these computers were coming at about $3,000 per unit and competitive bidding would have brought the price down significantly. Just because we bought something from one vendor does not mean that we should buy everything else there. He said he has seen similar systems in local stores for 2/3 of the price the district is paying. Because of a lack of competitive bidding, Mr. Dempsey requested that Item D be voted on separately.

Regarding Item A, Mr. Dempsey said he respected each Board members' position on the issue of using dogs to search schools for drugs. He said this approach is a good deterrent for the students. He said he received information from parents today that some schools have already begun to notify students and parents that there will be drug searches by dogs during the school year. However, he said information should not be sent out from the schools prior to Board approval.

Mrs. Thelma R. Parks asked if the funds for this project would be taken out of the drug program? Dr. Marvin Crawford said the district does receive funding for drug prevention and this item could be taken from that budget. Dr. Guy Sconzo, Assistant Superintendent, that is our plan.

Educational Services,

said

Mrs. Parks said she and Mr. Dempsey were at Douglass High School and there was a dog at that site then. She said she asked what the dog was for and was told that the dogs were going to be used in our district. She said she is concerned that this was happening prior to Board approval. She also said that since there are so many schools without textbooks, this money could be better used for books for the children rather than for dogs. She is not aware that the schools are that infested with drugs. Mrs. Parks said if the money was coming out of the drug program, that is fine. That is what that money is for. But, the district should use its General Fund money for textbooks.

Regarding Item A, Mr. Frank Kellert said his wife works in a school district where dogs are used. His experience is that the dogs are very effective in finding drugs and guns in lockers and coat pockets. The students and teachers know if the dogs are in the buildings very little if anything will get by. As a deterrent there are a very few things the district could do for $7,000 in all of the high schools that would provide kids more of an opportunity to learn in the absence of drugs in the buildings. He said he does not see this item as a competition between textbooks and safety. He thinks this is money well spent. Mrs. Parks said she did not see this item as competition between Oklahoma City Public Schools and Putnam City Public Schools. She said it is now all coming out why the dogs were ordered. She said she did not have a problem with dogs if this is what they can do. Mrs. Parks said if our schools have a problem this serious, why hasn't the Board been notified about it. She said $7,200 is not that much money, but if there is Federal monies, that is where this expense should be paid from. She said $7,200 will not furnish the textbooks that are needed in the many schools that have been mentioned tonight, but it might go a long way in helping to furnish some schools. She said for that reason she would vote against the item, unless it is funded through Federal grant monies.

Mr. Tom Yeargain said he felt using dogs in schools would be a good experiment. Just having the dogs in the schools will eliminate a lot of drugs. Scanners cannot detect drugs, but dogs can. He said if using dogs would prevent just one child from being involved with drugs or being killed over drugs, the money would be well spent. Mrs. Parks asked if the same dogs would be used to search employees? '

Dr. Crawford said the dogs would also be used for employees.

761.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-24 PURCHASING AND GENERAL BUSINESS (Continued)

Regarding Item D, Mr. Kellert said he understood what Mr. Dean was referring to in wanting compatible systems. He^said he thought: what Mr. Dempsey had said was essentially true, but there may be some finer points to the specifications that he is privy to. He said he is not an expert, but the cost for the computers as specified is about a $2,100 or $2,200 item. He said he understood this is Federal money and that the laptop computers will free up the PC's. He asked if we were getting something for the $3,000 expenditure that we could not reasonably get for $500 to $700 less? Dr. Crawford said the item could be pulled and bids for the computers could be sent to possible vendors.

Mr. Kellert said he did not want to stand in the way, but he questioned if the district, as an independent buyer, is receiving the best value in a very competitive market. He said any PC is compatible as long as the same software is being run. He said he would support this item with mixed feelings as he knows the computers are needed. He said he hopes large contracts with companies do not turn into carte blanche agreements with the profit being built into the back side.

Mrs. Terri Silver noted that the encumbrances list contained another purchase for a Roselius notebook computer, which might not have the same features, but that computer was only $1,995. Regarding Item H, Mrs. Silver said she was happy to see ceramic tile being purchased. She is very distressed that the tile for Mark Twain Elementary School is only now being ordered. They have had their bathrooms torn out since last May. All of the plumbing fixtures have been purchased but not the ceramic tile. She said it was extremely unfortunately for Mark Twain to not have the tile until now. Regarding Item A, Mr. Bogle said having dogs in schools could be startling to some parents, students, and teachers. He asked if there would be an educational program about why the dogs are in the schools and to help the children be comfortable with the presence of the dogs. Dr. Sconzo said each secondary school will have.the option as to whether they want a general assembly or if they want demonstrations and explanations in individual classrooms. j :

As a parent, Mr. Bogle said he was sensitive about the double edge pf the issue. We want safe schools and our children protected on the one hand. On the other hand, parents may become sensitive about our schools beginning to feel like an armed encampment. The presence of dogs in schools could either be a positive message or a negative message depending upon how it is interpreted and seen. He said he would not argue whether or not this is a sound idea. He supports the recommendation, with a footnote that he shares some of the saitie concerns expressed by other Board members about the timing of decisions and about when they are implemented. He said it was his preference that decisions are implemented after they have been formally and officially made. Mr. Bogle said he would like for the district to think about the public relations image. There should be some communication with parents about this as a safety and protection issue. He said it might help frame parental response to seeing dogs in the schools.

Mrs. Parks asked if the dogs would be used throughout schools, or was Douglass High School just a pilot school?

all

the

Dr. Sconzo said the recommendation is for all middle and high schools.

Mrs. Parks said she was told that Douglass High School was a pilot program along with two other high schools. She said she would still vote against the issue until we find out whether or not the monies would come from the drug free program.

762.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-25 R. #67

PURCHASING AND GENERAL BUSINESS (Continued) B.

Oil & Gas Lease; Inc.)

Prairie Queen Elementary School (Quest Property,

Approval and award of a three year oil and gas lease (non-drilling) for Prairie Queen Elementary School Property, NW/4 Section 29-1IN3W (2 tracts) to Quest Property, Inc., who submitted the sole bid in the amount of $2,408.80 bonus; with continuing royalty of l/5th percent of the profits. Proceeds to be deposited in district's General Fund.

Title 1 Purchase of Books;

Ancient Threads, Ltd.

Approval to purchase books (instructional material) for use by Title 1 at various schools from Ancient Threads, LTD (distributor's prices). This expenditure, in the total amount of $33,402.27, is to be charged to account 623-513-1000-641-429-1050-000-069 and has been approved on our Federal Educational Grant and/or Programs.

Title 1 Computer Equipment and Software; Elementary School (Apple Computer, Inc.)

Shields

Heights

Approval to purchase computer related equipment and software for use in the Shields Heights Elementary School Wide Project (Title 1) from Apple Computer, Inc. This purchase, in the total amount of $109,844.68, is to be charged to account 623-513-1000-740-4291050-000-405 and has been approved on our Federal Educational Grant and/or Program.

Title 1 System Upgrades, Consulting & Support Service; Learning Center

Josten's

Approval to purchase system upgrades, consulting and support service for use by Title 1 in various schools and the mobile lab from Josten's Learning Center. This purchase, in the total amount of $38,128.00, is to be charged to account 623-513-1000-650-0001050-000-000 and has been approved on our Federal Educational Grant and/or Programs.

1995-96 Contract;

Mid-Western Elevator, Inc.

Approval for elevator service throughout the district, as needed, for the 1995-96 fiscal year from Mid-Western Elevator, Inc., who submitted the low quotation on specifications and/or general conditions (6 mailed - 3 returned). The estimated expenditure is not to exceed $15,000.00 for the year.

Oil & Gas Lease: Quest Property for Prairie Queen Site

Books: Ancient Threads, Ltd.

Computer Equipment & Software: SRields::> Heights Elementary Schl.

Title 1 System Upgrades: Josten's Learning Center

1995-96 Contract Mid-Western Elevator, Inc.

(ITEM H RELATES TO A BOND ISSUE PROJECT)

Ceramic Tile & Supplies;

For Use By Service Center Operations

Approval to purchase ceramic tile and supplies for use by Service Center Operations at various locations from the following companies who submitted the low quotations (8 mailed - 3 returned): Acme Brick Metro Tile TOTAL

Ceramic Tile & Supplies: Service Center Operations

$ 22,621.50 17,672.22 $ 40,293.72

These purchases are to be charged to Bond Fund Account 631-1074700-740-000-0000-000-000. 2.

Approval to repair and replace playground equipment as needed and provide impact material for use at Ridgeview Day Care, Southern Hills Day Care, Gatewood Day Care, Hawthorne Day Care, Eugene Field Day Care, and West Nichols Hills Child Care from Rex Playground Equipment, not to exceed $21,078.00. The funds for this expenditure are provided by the Day Care grant from the Department of Human Services and are to be charged to Building Levy Account 621-000-3300-450-000-0000000-000.

Replace &

Repair Playgroui Equipment At Various Schools

z 763.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

H-26

STATEMENT(S) OF CERTIFICATION

CERTIFICATION STATEMENT(S) TO:

BOARD OP EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of geramic tile and supplies for use bv service Center Operations in the Board of Education Meeting agenda of September 18, 1995 is proper in all respects and is within the guidelines for the projects approved by the electorÂ® 12, 1993, Bond Election.

754,

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-27 PURCHASING AND GENERAL BUSINESS (Continued)

ADDENDUM #1 1.

Approval to include Encumbrance list.

the

following

Add Encumbrances Pages E-13 #9602245 through 9602361.

through

purchase E-15

and

orders

Purchase

the

Orders

Wayne Dempsey Terri Silver

MOTION: SECOND:

R. #68 APPROVAL OF ADDENDUM #1 (ENCUMBRANCES)

MOVE FOR APPROVAL OF ADDENDUM #1 AS LISTED. ROLL CALL

Mr. Mr. Mr. Mr.

aye aye no no

Kellert, Dempsey, Carter, Bogle,

Mrs, Mrs. Mr.

aye aye aye

Silver, Parks, Yeargain,

MOTION CARRIED 5 aye, 2 no. DISCUSSION

Regarding Encumbrance 9602245, Federal Corporation, Mr. Ron Bogle asked for further information.

Mr. Belphry Dean, Manager, Purchasing, said that purchase order is for the boilers and burner that the Board approved last week. Regarding Encumbrance 9602351, Haywood Hill Carpets, Parks asked where the carpet was going?

Mrs.

Thelma R.

Mr. Dean said the carpet was for Southern Hills Elementary Day Care. Mrs. Parks Carpentry.

asked

for

information

Mr. Dean said that was for repair, Edwards Elementary Day Care.

about

Encumbrance

replacements,

9602358,

and renovations at

Regarding Encumbrance 9602319, Fred Jones Ford, Mrs. information.

Parks asked for

Mr. Dean said it is an open purchase order for transmission parts for Garage Services Department. Mrs. Parks asked if an accident occurred with one of the automobiles.

Mr. Dean said he did not recall all of the details, but would research the information for her. Mrs. Parks asked Dr. Crawford if he had an accident with an automobile and if so when it happened?

Dr. Crawford said his automobile had thrown rubber from a tire which did some damage to a fender. He said it happened about 5 or 6 weeks ago. He said he did not remember that coming to the Board for approval. Regarding Encumbrance 9602338, S. J. J. Carpets, Mrs. Parks asked for information. Mr. Dean said that was for renovation of carpet at Garden Oaks Day Care. Regarding Encumbrances 21-9602347, 21-9602348, 21-9602349, 21-9602350, and 21-9602356, Rex Playground Equipment, Mr. Frank Kellert said he wanted to make sure they were for different sites.

Mr. Dean said the encumbrances included West Nichols Hills Day Care, Gatewood Day Care, and Southern Hills Day Care. Mr. Tom Yeargain asked about 21-9602337 and 21-9602339, Steve Lawn Care?

Mr. Dean said it was for 32 tons of washed sand, railroad ties, and the utilization of a bobcat and labor at Garden Oaks Day Care.

765.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

N-28 PURCHASING AND GENERAL BUSINESS (Continued)

OKG PUBLIC SCHOOLS 1995/1996 Encumbrances for 09/12/1995 thru 09/18/1995 GENERAL, BUILDING, FEDERAL,CNSJ & BOND FUND

FD/PO NO. 31-9602245 11-9602246 21-9602247 21-9602248 23-9602249 11-9602250 11-9602251 11-9602252 31-9602253 21-9602254 11-9602255 11-9602256 11-9602257 23-9602258 11-9602259 11-9602260 11-9602261 11-9602262 11-9602263 11-9602264 11-9602265 11-9602266 11-9602267 2 2-:9 6022 68 22-9602269 22-9602270 22-9602271 22-9602272 22-9602273 22-9602274 22-9602275

22-3e>Q22'Tl 22-3^Q221Z

22-9602279 22-9602280 22-9602281 22-9602282 22-9602283 22-9602284 22-9602285 22-9602286 22-9602287 22-9602288 22-9602289 22-9602290 11-9602291 11-9602292 23-9602293 11-9602294

VENDOR NAME

ACTION

FEDERAL CORPORATION BAILEY COPY SERVICE RECO OF OKLAHOMA FEDERAL CORPORATION MARATHON BUSINESS SYSTEMS CLASSIC COPIERS COMPUTER ONE SOUTHWESTERN PUBLISHING NORMAN PLUMBING SUPPLY CONSTRUCTION BLDG THOMPSON BOOK & SUPPLY BMI SYSTEMS CORPORATION WORLD ALMANAC EDUCATION MODERN CURRICULUM PRESS THOMPSON SCH BOOK DEPOSITORY â&#x20AC;¢ THOMPSON SCH BOOK DEPOSITORY THOMPSON SCH BOOK DEPOSITORY THOMPSON SCH BOOK DEPOSITORY A & E BUSINESS PRODUCTS THOMPSON SCH BOOK DEPOSITORY BUDDY RICE PRECISION ENG THOMPSON SCH BOOK DEPOSITORY SAMS CLUB #8117 EL NACIONAL SYSCO FOOD SERVICE INC BLACK CHRONICLE EBONY TRIBUNE EL NACIONAL GARDENER MERCHANT BULLSEYE PEST CONTROL THOMPSON BOOK & SUPPLY SOUTHWESTERN BELL BASIC AMERICAN FOODS CITRUS WORLD DEL MONTE FOODS MARY LOUISE DAVIDSON NORMAN PLUMBING SUPPLY ECHO VICKERS MCKEE FOODS RAINBO BAKING CO THOMPSON BOOK & SUPPLY AT&T WIRELESS SERVICES GERALD MONGOLD P & P RUBBER STAMP PASCO BROKERAGE INC JOYCE MORPHEW SCHOOL BOARD OF JOURNAL OBSERVER TRAVEL AGENTS INTERNATIONAL MARK FOLKS

E-13

BDA AGR BDA BDA LOW SEL SEL PUB LOW LOW SEL LOW PUB PUB BDA BDA BDA BDA STD BDA SEL BDA SEL PUB LOW PUB PUB PUB SEL BDA SEL SEL BDA BDA BDA REM LOW REM BDA BDA SEL AGR REM SEL LOW REM PUB PUB SEL AGR

7'/

AMOUNT

113,992.00 1,600.00 20,800.00 10,352.00 7,637.00 750.00 889.00 492.14 8,232.00 1,816.00 142.69 1,276.74 141.96 2,246.49 13,239.63 2,665.44 15,920.99 1,332.72 500.00 888.48 750.00 1,776.96 300.00 500.00 9,564.50 500.00 500.00 500.00 9,000.00 936.00 156.24 35.00 64,425.00 25,650.00 19,050.00 200.00 4,415.70 200.00 1,000.00 500.00 500.00 640.00 1,500.00 280.00 1,148.00 200.00' 38.00 25.00 1,842.00 350.00

756.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-29 PURCHASING AND GENERAL BUSINESS (Continued)

OKC PUBLIC SCHOOLS 1995/1996 Encumbrances for 09/12/1995 thru 09/18/1995 GENERAL, BUILDING, FEDERAL,CNS & BOND FUND

FD/PO NO. 11-9602295 11-9602296 11-9602297 11-9602298 11-9602299 11-9602300 11-9602301 11-9602302 11-9602303 11-9602304 11-9602305 11-9602306 11-9602307 11-9602308 11-9602309 23-9602310 23-9602311 23-9602312 23-9602313 23-9602314 23-9602315 23-9602316 11-9602317 11-9602318 11-9602319 11-9602320 21-9602321 11-9602322 11-9602323 11-9602324 11-9602325 11-9602326 11-9602327 23-9602328 11-9602329 11-9602330 23-9602331 11-9602332 11-9602333 11-9602334 11-9602335 21-9602336 21-9602337 21-9602338 21-9602339 21-9602340 21-9602341 21-9602342 21-9602343 21-9602344

VENDOR NAME CHERYL ROGERS KAREN JACKSON LINDA ECHOLS DATATIMES MICHELLE MATTHEWS BARBARA SMITH PATTIE BESSEN RED CARPET EMMY GLEICHMAN JOYCE FOLTZ DENISE MATTHEWS SUZANNE GLAZNER LINDA LAMBERT PERFORMANCE LEARNING SYS INC GRACE JOHNSON DAILY & SUNDAY OKLAHOMAN PRO LINE SPORTS TWID SPORTING GOODS C.R. ANTHONY COMPANY DAVID CANTU NANCY SANFORD MARLENE WONG BAILEY COPY SERVICE H D COPELAND INTERNATIONAL FRED JONES FORD THOMPSON DIESEL, INC. RADIO SUPPLY PRECEPT ZENO SYSTEMS SIMPLEX TIME RECORDER INC MACON STATIONERY CORPORATE EXPRESS FEES SHARP & NICHOLS COMPREHENSIVE HEALTH EDUCATION MEYERS-REYNOLDS & ASSOCIATES MACOS PUBLICATIONS CIVIC CENTER MUSIC HALL MACOS PUBLICATIONS MACOS PUBLICATIONS MACMILLAN/MCGRAW-HILL CONTINENTAL BOOK OF OKLA GREGORY'S PLUMBING COMPANY STEVE LAWN CARE S J J CARPETS STEVE LAWN CARE I H R SECURITY PAYLESS CASHWAYS FIREMASTER MASSCO MAINTENANCE BULLSEYE PEST CONTROL

ACTION

REM REM BDA SEL REM REM REM SEL REM REM REM REM REM PUB REM SEL SEL SEL SEL REM REM REM AGR SEL SEL SEL SEL SEL SEL REM SEL SEL PUB TNG BDA PUB TNG PUB PUB PUB PUB SEL SEL SEL SEL SEL SEL SEL SEL SEL

AMOUNT 50.00 500.00 15,000.00 500.00 50.00 300.00 50.00 270.00 300.00 150.00 150.00 50.00 50.00 12.00 50.00 9.00 75.00 200.00 500.00 259.00 2,063.02 2,791.57 600.00 2,000.00 2,000.00 2,000.00 150.00 417.00 413.80 90.50 79.99 211.08 500.00 1,794.00 15,103.00 453.58 115.00 1,057.10 376.64 209.10 74.84 432.00 2,017.64

5,595.04 3,037.31 198.00 4,388.00 2,15â&#x20AC;&#x17E; 5.61 480.00

757.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-30 PURCHASING AND GENERAL BUSINESS (Continued)

OKC PUBLIC SCHOOLS 1995/1996 Encumbrances for 09/12/1995 thru 09/18/1995 GENERAL, BUILDING, FEDERAL,CNS & BOND FUND FD/PO NO.

21-9602345 21-9602346 21-9602347 21-9602348 21-9602349 21-9602350 21-9602351 21-9602352 21-9602353 21-9602354 21-9602355 21-9602356 21-9602357 21-9602358 21-9602359 21-9602360 21-9602361

VENDOR NAME BARUM AIR/HEAT MID-STATE SECURITY GROUP INC REX PLAYGROUND EQUIPMENT REX PLAYGROUND EQUIPMENT REX PLAYGROUND EQUIPMENT REX PLAYGROUND EQUIPMENT HAYWOOD HILL CARPETS DONNELL PLUMBING COMPANY INC AUTOMATIC PROTECTION SYSTEMS REX PLAYGROUND EQUIPMENT HARRISON-DUNCAN ELECTRIC INC REX PLAYGROUND EQUIPMENT B & B FIRE & SAFETY J J CARPENTRY ETC ALLIED FENCE CO L V SYSTEMS INC B & B FIRE & SAFETY

ACTION

SEL SEL STD STD STD STD SEL SEL SEL STD SEL STD SEL SEL SEL SEL SEL

AMOUNT 554.00 1,440.00 3^267.00 3,800.00 8,567.00 6,500.00 207.84 222.00 4,475.00 1,844.00 3,508.00 7,100.00 2,249.38 7,500.00 406.00 2,418.00 4,771.14

768,

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-31 UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE) CITIZENS'

COMMENTS

(NONE) BOARD

MEMBER S'

COMMENTS

Mr. Wayne Dempsey said he tries not to pay attention to school lawns because he knows he will be disappointed whenever he looks at them. He said the next time the lawn at Classen is cut, there is one large area that needs cutting on the east playground side of the building which has extremely tall weeds. He said he noticed that the same thing should be done at Putnam Heights Elementary School. He said Mr. Michael Carter has been trying to tell the Board for months that the lawn service is below standard. Mr. Dempsey said he agreed with Mr. Carter. Mrs. Terri Silver recognized that high schools were having Open House on September 19, and Middle Schools would have Open House on September 21. She said next year the dates might be delayed. Some of the schools are still rearranging children in classes and the parents at those schools will not necessarily meet the teachers their children will be with for the rest of the year.

Mr. Frank Kellert extended an invitation to Board members for Wednesday, September 20. Last week at the Mayfair Community Church at 63rd and Portland, Representative Bill Graves was conducting a session on vouchers and the President of the district's Equity Committee, Ms. Rendon was asked if she would like to come back and present the opposite side the following week. Ms. Rendon did not feel qualified on the entire issue and asked Mr. Kellert if he would attend along with Mr. Mike Allen, President OKC-AFT, and Mrs. Kay Floyd, OSSBA. He said he did not know what the opposition would present, but he would welcome other Board members being in attendance. Mr. Ron Bogle said we are all models for others just as we have models for our own behavior. He said he learned from his father to be economical, frugal, and to watch his spending. He said just as his father influenced him, this Board can influence others. The way the Board attends to the budgets and cost overruns will influence others as they make their decisions. If the Board seems to be unconcerned about costs, others perhaps on the staff will be less concerned about cost. Mr. Bogle said it is easy when dealing with a $140 Million budget, to let $1,000, $5,000, or $100,000 begin to seem like small change. He said the Board should remind itself that it is not small change and that if we seem to think that it is, then those who work for the district may feel like it is also. He said it is the Board's responsibility to continually talk about saving money, being frugal, and using taxpayers money responsibly because the Board influences others in the decisions that they make. The Board wants to be a positive influence when it comes to how the money of the district is spent. The second part is that the public is very critical of the government and how it spends our money. Many citizens feel that the government does not spend money well. They are beginning to feel like maybe they should do things to limit the amount of money the government has. Mr. Bogle said he did not necessarily disagree with that. The thing the Board may forget is that they are a part of the government. When people are taking about the government they are talking about the Board. The Board needs to earn the respect of the citizens in terms of how the Board deals with tax money; to be credible in how the Board deals with tax money; and not give people additional reasons to be concerned about how their government spends money. Mr. Bogle said he certainly notices when $1,500 comes out of his tax payment each year as does everybody else. He said if the Board is responsible for anything, they are responsible for the conservative, frugal, and responsible management of the tax dollars that are entrusted to the Board to run the district.

BOARD MEMBERS' COMMENTS

f 769.

MINUTES OF THE REGULAR MEETING OF SEPTEMBER 18, 1995

M-32J BOARD MEMBERS' COMMENTS (Continued)

Mrs. Thelma R. Parks asked the dates for the Council of Great City Schools Conference? Dr. Sconzo said the conference will begin Tuesday evening, September 26 through Sunday, October 1.

Mr. Dempsey said he hopes the Board would do more to insist that the district takes competitive bids when we buy equipment and supplies for the district. Thousands of dollars are being squandered or wasted because the district does not take the time to get bids for equipment that probably is not going to be used by children but by staff. EXECUTIVE

MR. RON BOGLE NECESSARY. R. #69 ADJOURNMENT 9:35 P.M.

SESSION

ANNOUNCED

THAT

EXECUTIVE

SESSION

WOULD

NOT

ADJOURNMENT

There being no further business, the meeting adjourned at 9:35 p.m. The motion for adjournment was made by Frank Kellert and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office ofzjthe Clerk.)

Preside t

‘Minute Clerk Minutes '

approved by the _________ , 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

day

)

witness my hand and seal of this School District this gif1995.

z 7^ —

Oklahoma Ci'ty Board of Education

(SEAL)

day

770. MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

K-1 THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, SEPTEMBER

2, 1995, AT 7:00 P.M.

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

PRESENT:

President Member Vice President Member Member Member Member

ABSENT:

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. Mr. Ron Bogle requested that the Board allow citizens' comments to be heard on items relating to the agenda. Mr. Bogle announced that Item 3 C is to be removed from the agenda and will be brought back at a later meeting when additional information is provided. CALL

T O

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, all seven (7) members of the Board were present.

SPECIAL

BUSINESS

BOND ISSUE FINANCIAL UPDATE

Mr. Marvin Crawford, Superintendent, reminded the Board that at the September 18th Board meeting, members asked for a Bond Project Update. Dr. Crawford said he met with staff, engineers, and others to reanalyze the projects. The updated report contains amounts and projects that will be necessary to complete the 1993 Bond Issue. Focus was primarily on the HVAC systems, determining what improvements could be made for heating and air conditioning the schools from this time forward. These improvements are included in the update. Dr. Crawford said a very accurate assessment has been provided on the status of the Bond project and how to get to the end of the project while staying within budget. He pointed out the update does provide a minimum amount of funds for the Parks and McAuliffe Elementary Schools ($1,351,500), as specified by previous Board action on the 85% rule. He said he felt confident that the projections contained in the report are as accurate as can be made at this time. Dr. Crawford noted that there are contingencies allowed under the heading of all schools. He said he would not feel comfortable in addressing the proposals without the Board allowing these

BOND ISSUE FINANCIAL UPDATE

771.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 7., 1995

H-2 SPECIAL BUSINESS (Continued) BCWD ISSUE FINANCIAL UPDATE

contingencies because of all the estimations, especially in completing the retrofit of our older schools for air conditioning and heatingpurposes. Mr. Crawford said approximately 35 of the remaining elementary schools are being proposed to convert to a rooftop DX system which will save approximately $6.5 Million from the original estimates based on the chiller/slush water systems. The budgets for the remaining schools that will use the chiller/slush water systems have been increased since our experience shows it costs over $11.00 per square foot to heat and air condition a school with this type of system. Mr. Ron Bogle commended the Superintendent comprehensive analysis of the Bond program.

and

staff

for

the

Mrs. Thelma R. Parks asked Dr. Crawford if the construction for the elementary schools is not budgeted for $1.3 Million? Dr. Crawford said $1.3 Million was budgeted.

Mrs. Parks said the Board has previously approved $2.8 Million as an adjusted amount for the construction of the school. She said the approved amount was not $1.3 Million, but $2.8 Million.

Dr. Crawford said the $1,351 Million representS(j85% of the original^^gond issue amount that was stated in the Call for Election./; This; adjtigted figure enables us to finish our proposition within the budget allgw^cl by the Board in the 1993 Bond Issue. art L_ r t t, "j'jra Mrs. Parks said that amount is misleading since,^the Board adjustediJihgt amount by increasing it to $2.8 Million. -t rati; ; t.;, Dr. Crawford said the Board did instruct staff to have the; â&#x2013; arqhiteci get bids on the project and the $2.7 Million or $2.8 Million figures was used at that time. The figure in the rep^^t referred: back to the official action by the Board which was to take 85% of the original Call for Election for use as the benchmark.

Mr. Wayne Dempsey said it appears that within the framework of the information being given, all projects could lie completed in the Bond issue. Mr. Dempsey noted there was a contingency of approximately $2,781,000 Million for heat, air, domestic water, current HVAC, and other projects in the report. Mr. Dempsey asked ,if the Bond issue could be completed for less money than is currently budgeted? Dr. Crawford said the Bond issue could not be completed for less money than is currently budgeted. He hopes there will.be money left from^fhe contingency, but he would not feel comfortable in apprc^phin^ sth^ various projects without the Board allowing this, amount of Gpntingg^cy in the budget.

Mr. Dempsey said the Board had voted to gO; tOj the 85% .figure, /The actual Bond Resolution said that we only had to spend 70% oh any given project. He said it was the intent of the Board and they were not saying that projects had to be at the 85% level,, the Board just had to identify funding sources for projects that exceeded 85% -ol tbo origiiial Bond document. In determining how to draft this financial pictu2;e for Proposition 1, he asked if this was done in/such a mapjier -tp try^and simply just get down to 85% of each school?

Dr. Crawford said the 85% would apply only if we, were unable to complete the project prior to spending the 85%. Mr. Dempsey asked if the Superintendent let (the dollars' drive the projects to get them within budget. Or, if he actually looked at ell of the options for different technologies thai jjight make some of these project even more cost effective. Dr. Crawford said they had looked at a lot of options and looked at cCQst effective options. First we looked at the twp..new schools a,hd set; thpm aside. Then we looked at the HVAC systems, bec^se it was felt thej was necessary to heat and air condition the remaining schools ab promised in the Bond issue. That enabled us to save about $6.5 Million from the original design on the HVAC systems. ^Those dollars were put into the remaining "pot." By then it was determined that the"minor" projects must be scaled down further to complej/ÂŽ the projects.

772.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

H-3 SPECIAL BUSINESS (Continued)

Dr. Crawford said there will be some specific instances under the plan that one problem with window units is that heating system still must be repaired

window units used in a very few is being presented. However, the in some of the older schools the and that is costly.

Mr. Dempsey said his concern in looking at the remaining projects, is that the chiller/boiler system is a very expensive system to install. As he drives around town he sees a lot of two-story buildings that have air conditioning systems that do not operate on the chiller/boiler system. He asked if alternatives were looked at for two-story buildings in an effort to save more dollars.

Dr. Crawford said we planned to use some DX systems on a number of our multi-story schools. It is also planned to use rooftop package concepts and window units in a very few instances, and boiler/chiller systems in other instances. In the multi-story schools the chiller/boiler system is a good concept. Mr. Dempsey said it is a very expensive concept and asked if there was a way in multi-story schools that did not require the boiler/chiller system that would be as cost-efficient and maintenance free, and cost less on the front side. Dr. Crawford said funds could be saved by placing window units in some of the multi-story schools, but that is not the long term solution. Those facilities would still need to be heated. The difference in the concept is that you can't afford the electrical costs to heat with a window unit.

Mr. Tom Yeargain said he did not have anything against the one-story buildings using roof top units. The chiller systems for the multi-story schools is just about a must. He added that the report was very good. Mr. Frank Kellert said there has been a lot of discussion about prepurchased equipment. He asked the number of unit ventilators that will remain after the chiller/boiler systems are used in the two-story buildings and how many of those would be considered appropriate back-up for maintenance needs? Dr. Crawford said if the Board adopts the philosophy as presented, there will be approximately 250 unit ventilators left after all projects are completed. That is too many since the unit ventilators cost about $2,000 on the average. He said the district would like to sell them but the full dollar value will not be returned. He said that is one of the drawbacks on this proposal but is still the only way to get within the dollars that are available. If the Board allows the district to sell the excess unit ventilators there will be some funds recouped. Mrs. Parks asked about the seven units of some type she saw at the Service Center.

Dr. Crawford said what Mrs. Parks might have seen were the ice storage units. Mrs. Parks asked if they were purchased in advance? She said she previously asked "Why are we buying these things so early?" She said the response at that time was that we wanted to make sure that we have these because the cost might escalate. Since we bought these in advance, how do we apply the cost of those chillers that have already paid for, into any configuration that we are talking about on the Bond Issue report?

Dr. Crawford said there will be no chillers, boilers, or ice-storage units left after the projects are completed. There will be some unit ventilators left.

Mrs. Parks asked where those chillers that she saw will go. Dr. Crawford asked Dr. Isch if there were chillers, boilers, storage units at the Service Center?

or ice

BCW ISSUE FINANCIAL UPDATE

773.

If. MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

M-4 SPECIAL BUSINESS (Continued) BCWD ISSUE FINMICIAL UPDATE

Dr. Jack Isch, Executive Director, Management Operations, said there was one chiller and some storage tanks at the Service Center. When bids are received for Star Spencer there might be a couple of those left over.

Dr. Crawford asked if there were boilers or chillers, other than the one chiller? Dr. Isch said there was one used chiller.

Mrs. Parks said she saw three distinct types of equipment at the Service Center and asked what they were. Dr. Isch said boilers, ice storage tanks, and chillers. Dr. Crawford said those chillers and ice storage tanks will be used in the projects that are still remaining. There are 22 elementary schools that will utilize the chiller/ice storage/boiler method.

Mr. Dempsey said schools Dr. Crawford indicated that 22 buildings will be done with the chiller water systems. He asked what made those 22 buildings so unique that we have to use the chilled water systems on those buildings instead of package units of some kind?

Dr. Crawford said package rooftop units on a Sj^ngle story buiaidingâ&#x2013; .work better, but on multi-story buildings there is the possibility; of .psing some combinations of package, and DX systems. Considering the inventory, it was determined that it is more feasible tO; heat those facilities with the existing planned chiller/boiler systems.

Mr. Dempsey asked if there was a possibility of using split systems for dual story buildings, rather than just the chiller/boiler systems? Dr. Crawford said that is a possibility. It will take a while to make a complete engineering study on every one of the buildings, but that is a possibility. j

Mr. Dempsey asked Dr. Crawford if that would gave money?

Dr. Crawford said it would save some money, b}j.t he did; not know if it would save appreciable dollars. Dr. Crawford asked Mr. .Tim Johnson, The Benham Group, if some dollars would be saved with the DX system?

Mr. Jim Johnson said as a general rule money will be saved. , Howbyer, the particulars for each building would )iaye to be taken into consideration and evaluated. Mr. Dempsey said last month the Board was looking at an approximate:$ 10 Million deficit in terms of the Bond issue. Begause of the work of the staff, we are now looking at a reconf iguratioi^ that has $2,781,000 jthat is not specifically budgeted, but is in a contingency fund. He said it is quite an accomplishment to be able to find $10 Million and to get the projects done and not go over budget, because in effect that: is what is being said. Mr. Dempsey said he was sure thej funds take intpagcpunt the interest, potential OG&E rebates, etc. which are also associated. He said he was wondering if there isn^t a greSj^pr savings,- and if if- is worth the effort to explore with the A/E firmsy the possibility of,going to DX and package units for the two-story buildings. Dr. Crawford said that was a possibility and as Mr. Johnson of The Benham Group, said there probably would some savings. Dr. Crawford said Mr. Dempsey's point was well taken. If we jhad enough time to do a comprehensive review of the other 22 schools,;we might save,additional dollars and still have efficient systems. have looked at the dollars, the efficiency, and the energy savings. Dr. Crawford said there is a degree of argument between the chiller/slush/boiler system and the package units and the DX system. It depends upon how they cycle and how they are programmed if there is a savings. Staff would be happy to investigate that further if the Board decides that is what should be done.

Mr. Kellert said experience has, taught us that; ;Our original estimates were far too low to be useful in most cases . ; Ij[e-asked hpw/many schpols were left to bid, and the timeline? J- U

774.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

Hâ&#x20AC;&#x153;5 SPECIAL BUSINESS (Continued) Dr. Crawford said if the Board approves we can start with the rooftop installations right away. Those can be done safely and efficiently during the school year by taking two or three rooms at a time and retrofitting the schools to accept those systems. Staff does not feel comfortable setting a specific timeline, but there is a possibility of installing roof top systems in a school every two or three weeks. It is possible to get as many as eight or ten schools done before next summer and eleven more schools done during the summer. We will continue to work with force account labor, if Board approved, through the summer and through the next school year, and have all of the systems completed by the beginning of school for Fall, 1997. He said he could not guarantee that timeline, because it depends upon the labor available and the problems encountered.

Mr. Kellert asked if we may be able to look at the reality of the strategy by March or April, 1996, in terms of knowing the real savings and not just projections. Dr. Crawford said he thought we would have a good benchmark on the rooftop air conditioning philosophy, if the Board approves, by the first of the year. By next March we should be able to bid the first eleven elementary schools for the chiller/slush/boiler concept, which will give us a good benchmark as to what those systems are going to cost.

Mr. Dempsey asked if the HVAC work had been completed at Moon Middle School? Dr. Crawford said the system at Moon is still being worked on. report shows only estimated expenditures and encumbrances.

The

Dr. Isch said the Moon HVAC is almost complete. There is some insulation yet to be done, along with some testing and cleaning, but the heating project is basically finished. Dr. Crawford asked if the air conditioning portion was completed? Dr. Isch said the air conditioning is also fairly complete.

Mr. Dempsey said the Bond issue figure at 85% for the HVAC project at Moon was $966,650. Today, the encumbrances and expenditures are approximately $459,000. The total HVAC at Moon was done through forced account labor. In doing projections for additional HVAC projects, Mr. Dempsey asked if we took into account trying to do other HVAC projects in the way we did at Moon Middle School.

Dr. Crawford said we intend to do a great number of the one-story buildings under force account, if the Board approves. We will also use some force labor on the other 22 buildings, but the timing is such that we won't be able to do a lot of those in-house.

Mr. Dempsey said Moon Middle School is a two or three-story building and that project is being done for about half the cost because of using force account labor and our own technical people, rather than an outside contractor. Mr. Dempsey said we might strongly want to consider doing the same on some of the other HVAC projects for multi-story buildings. He said the savings might be similar on additional projects. Dr. Crawford said we definitely will use that concept on the one-story buildings. We may be able to use force account labor on the multi-story buildings and that is included in our $11.00 per foot estimation. Dr. Crawford said that he also knows the Board feels strongly about finishing the projects as quickly as we can. Mr. Dempsey said we started on the Moon Middle School HVAC project in June or July and we are just about through with it. He noted it only took three or four months to do that building.

Dr. Crawford said we could not do those types of projects until summer.

BOND ISSUE FINANCIAL UPDATE

775.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

H-6 SPECIAL BUSINESS (Continued) BCW ISSUE FINANCIAL UPDATE

Mrs. Parks said she did not think there was a high school in District 5 that is air conditioned, but there was air—conditioning in various^ other quarters of the City. On Page 19 of the report, $479,909 is encumbered for Star Spencer High School. That money has been encumbered but she did not know what is actually being spent at Star Spencer. She said they still have leaking roofs. She said if we are using this money for the roof at Star Spencer, the roof is still leaking. She asked if someone could explain to her how that happens? She said she realizes that when you put roofs on, there is a chance you could still have a leak. But buckets are still being placed for leaks in the same place as before any repairs were made. Mrs. Parks asked what we are doing at Star Spencer that causes us to continue to have buckets and pans to catch water in the same places as they were before any work was done. This is not an attempt to point blame at anyone. We just want the public to know that a commitment was made for the Bond issue and the expenditure of that Bond money. It appears that some of the areas are getting a little short changed. She said that is the reason she is bringing attention to this at this time.

Dr. Crawford asked Dr. Spencer?

Isch if the entire roof was reroofed at Star

Dr. Isch indicated the entire roof was redone. Dr. Crawford asked if they were still having problems with flashings?

Dr. Isch said the big gymnasium was not rej^pfed.. ^e';. said he was unaware of any leaks at Star Spencer. He said he received galls ;£rom Willow Brook and Lee Elementary Schools but \he has not reqeivedfiany calls and is unaware of any leaks at Star Spencer High $chogl. , .i s Mrs. Parks said Dr. Isch probably did not receive any. paljLs,abut is a leak near the library in the main hall. ,£ [ o at;

Mr. Ron Bogle said Dr. Crawford has done in 90,-days what the district has apparently been unable to do in the previous two years and that is to give the Board an overall view of the status of the Bond pregram. He said that is what the Board asked Dr. Crawford to do when.theyJ^ired him and that was his number one assignmen^^ Mr,/, Bpgip^, saidj he appreciated Dr. Crawford's speed and efficiency in guiding the staff toward that objective. He said if the Board had this information during the previous two years, they might not have voiced on some of ,the isgues they voted on. A majority of the Board was persuaded by staff that we were in good shape and that the Board could vote extra in various places, but the Board did not have the information to know whether or not they should be doing that. Mr. Bogle said if this information had been available, the district would have been ,in a different posit-ion than it is today. Now that the Board does know, it will give them a better map to follow, iic: 1-; ; ■ ; Bid: Pope Construction Co. Thelma R. Parks ElCTientary School

Bid from Pope Construction Company: School

Thelma R. Parks Elementary

Consideration of the low bid for the Thelma R. Parks Elementary School from the Pope Construction Company, or other options as listed below. (Postponed from the September 11, .1995,^ Board of Education Meeting.)

Mr. Ron Bogle said the Board has several considerations„presented) for the Thelma R. Parks Elementary School. He saj.d he had asked, thatrtbe Superintendent give a brief overview of each^ pJ^ the optiQns. iphe B9ard will consider so that the discussion will be' context ^pf haying a similar base of information. After that presentation is m?de, t^ere will be time for Citizens' Comments. The discussion vill then be returned to the Board for a motion for consideration. Dr. Marvin Crawford said the bid for the Thelma R. Parks Elementary School was brought to the Board last month. The low bid, ‘including., ell items necessary to get that school on the ground and operational was about $3,446,000 which included kitchen equipment, library books.

.4*^ ■ 4

O ' s, s

A 776.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

M-7 SPECIAL BUSINESS (Continued)

furniture and equipment, HVAC controls, etc. He said he brings that to the Board's attention because the district through the-past several years has undertaken a lot of major projects. The reserve fund is not any more than it should be and have a number of contingencies that are lower than what he likes to see. As a result. Dr. Crawford said you need to consider all of the costs of establishing a new elementary school. He said that would be the same case on any construction project brought to the Board.

OPTION lA

Option lA

ORIGINAL BID (350 Students) Base Bid $2,548,000 Add Alternate #2 (6 Classrooms) 260,500 Deduct Alternate #3 (Insulation) -21,600 Deduct Alternate #4 (Comp. Roof) -97,000 Deduct Alternate #5 (Carpet) _____ -8,900 TOTAL BID FOR CONSIDERATION

$ 2,681,000

Bond expenditures not part of the Pope Construction Company Bid HVAC/Mechanical $ 124,700 Controls (Estimated Cost) 52,000 Soil Test/Clearing Lot 17,560 A/E Expense (6% of Construction Cost) 171,462

TOTAL

365,722 $ 3,046,722

Additional Expenditures to Complete Facility:

Kitchen Equipment Furniture & Classroom Equipment Library Books

95,000 225,000 ______ 80,000

TOTAL

400,000 $ 3,446,722

Dr. Ctawford said Option lA included a 350 student state of the art school. It would be one the district would be very proud of. It does provide for a lot of the things we would like to have including an extra play area beside the cafeteria. The amount of $3,446,722 was the dollar amount that the Board looked at last month and instructed staff to go back to the drawing board and see if there might be other solutions.

OPTION IB (350 Students)

Base Bid Reconfigure classroom layout corridors, air conditioning, roof, lighting, site work, etc. Estimated Building Cost Add Add Add Add Add

A/E Fees Already Encumbered Additional A/E Fees Kitchen Equipment Library Books Furniture & Equipment

TOTAL

Option IB

$ 2,548,000 <440,000> $ 2,108,000 $ 171,000 62,000 90,000 60,000 161,000

544,000

$ 2,652,000

Dr. Crawford said Option IB would still house 350 students, but we have been able to pare that bid down. This school could be built for about $2,652,000, which is quite a savings from the cost presented last month. It is the same school but without some of the areas that are not absolutely necessary. This proposal does include 15 regular class

777.

lik i i;

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

SPECIAL BUSINESS (Continued) rooms, 3 kindergarten rooms, 2 of 4 rooms that could be used for music, art, special ed, or computers, and one day room that might be used as an extra class room. It is a 21 room school that would comfortably handle 350 students. We were able to pare a lot of the cost out of this facility by actually excluding a wing and converting some of the space in the facility as originally bid into class room space, including cutting down the size of some foyers that probably were a little larger than the normal elementary school foyers. We were able to eliminate a couple of extra rooms that could have been for music or art, even through we do have 2 additional rooms in this proposal. We changed the design on the roof from a standing seam concept, and were able to save additional dollars there. That enabled us to save considerable dollars in the HVAC approaches. This option does include an approach with roof top units. ; .. Option 2A

OPTION 2A

Pre-engineered designed building with standing seam roof, complete cost @ $60.00/sguare foot.

40,000 Sq. Ft. for 350 students @ $60/Sq. Ft. A/E Fees (5%) Kitchen Equipment Furniture & Equipment Library Books Prepaid A/E Fees Site Work (completed) TOTAL

2,400,000-, 120,000â&#x2013; 95,000 225,000 80,000 171,000 17,560-

Estimated

$ 2,908,560

Dr. Crawford said this is a school that would.t>ouse 35O.sjtud.en,ts^n<i is a pre-engineered design building. It would sti-iX be a bri<ck <i^sigo,il?hti would have some different concepts in the facility. Xhere, is; some savings from the original design, but the reason there is not more savings is that you still have to heat and air condition the school. To use the roof top air conditioning approach would not fully save the amount we would like to save on the roof design. A DX unit might be a concept on this school and it would be a happy medium in some of the savings. < ; Option 2B

OPTION 2B 33,600 Sq. Ft. for 250-300 students @ $60/Sq. Ft. $ Including A/E Fees (5%) Kitchen Equipment Furniture & Equipment Library Books Prepaid A/E Fees Site Work _ TOTAL

016, oop IGO, 800 90, 101, 60, 171, 000 17, 560

$ 2,556,360

Dr. Crawford said this option would house over^XiQO students. T,his m^gi^t be a little smaller in design than the original ^design of..Opt^ionsl^jPi IB, but could possibly handle 350 students.. j T^ building i^s a; preengineered metal building and would bes somewhat cheaper , than^ t^s? standard construction that was originally bid.. The Benham^'Group and other engineers along with Mr. James Black, Architect, have-conferred today and all feel there is just not that much savings on the preengineered metal versus conventional design. Dr. Crawford said he does not want the Board or staff to get too excited about the savings that might be there until it was actually bid. It would cost quite a bid to redesign the building.

778.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

H-9 SPECIAL BUSINESS (Continued)

OPTION 3A Modular Design with a main building of conventional construction and walkways to classroom sections which would be modular buildings with brick siding. Estimated cost $47/sq. ft.

40,000 Sq. Ft. for 350 students @ $47/Sq. Ft. A/E Fees Site Work Kitchen Equipment Furniture & Equipment A/E Fees Previously Encumbered Library Books TOTAL

Option 3A

$ 1,880,000 108,100 16,560 95,000 225,000 171,000 80,000 $ 2,575,660

Dr. Crawford said this option is a modular design. Schools in Florida are now using this concept, which has have a central facility for the office, cafeteria, library, and some other related areas, along with four-room pods that reach out from that central facility with covered walk-ways. He said there is one problem in Oklahoma City with this design and that is with the weather. Students would have to go outside for short periods to get to the class rooms. He said it is not any different than some of our schools are now with the portable buildings and some of the schools with a wing design like Polk Elementary School. OPTION 3B 33,600 Sq. Ft. for 250-300 students @ $47/Sq. Ft. A/E Fees Site Work Kitchen Equipment Furniture & Equipment A/E Fees Previously Encumbered Library Books TOTAL

$ 1,579,200 90,804 16,560 95,000 161,000 171,000 60,000 $ 2,073,564

Option 3B

Dr. Crawford said Option 3B was the same as Option 2B. OPTION 4

Build a new school on the same site as an existing school (Polk), utilizing existing structure for classrooms and building a new core building with entrance off of 36th Street. New complex would hold approximately 400 students and would have new library, kitchen, multipurpose area, clinic, classrooms, and administrative area.

Building Construction Cost A/E Fees Prepaid A/E Fees Additional Furniture, Books, Equipment Additional Kitchen Equipment

Total Estimated Cost

944,000 56,000 171,000 130,000 50,000

$ 1,351,000

Dr. Crawford said this option would include one of our existing facilities, Polk Elementary School. He asked that the Board consider building a new facility in front of the existing facility. He said it would be a beautiful approach off of 36th Street and would enable us to have an excellent school design for a large student population of up to 500 students. It would save the cost on the opening of a totally new campus and would be renamed Thelma R. Parks Elementary School. He said they have looked at the same design for the south side of the City. The Coolidge Elementary School could be retrofitted in the same manner. The bond advisor has convinced us that it would be a legal approach and the district would be able to save the start-up cost on both of the new schools. He said from the standpoint of costs, this option is very attractive.

Option 4

779,

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MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

M-10

SPECIAL BUSINESS (Continued) Option 5

OPTION 5 Call for a new bond election for supplementary funds to build a 350 student school in the northeast and southwest quadrants of the district. Funds would be used to supplement the 1993 bond issue for both schools. Total new funds would be:

Thelma R. Parks Elementary School Christa McAuliffe Elementary School TOTAL Bond Issue

$ 2,500,000 $ 2,500,000 $ 5,000,000

Status of current bonded indebtedness would allow us to vote this Bond issue and structure the sale so there would be no resulting tax increase over the 1993 Bond levy tax. Dr. Crawford said under this option the Board would consider going back out to the community and asking for additional dollars to finish the project. We proposed in the 1993 Bond Issue, $1,590,000 to build a school on the northeast part of the City. He said that is just not enough money. The same thing was done on the south side with the McAuliffe Elementary School. Staff has wondered if the Board might not choose to go to the patrons and ask for additional dollars to finish the projects in a manner that would add a lot of pride. We would still be able to have all the original design desired in the Parks and McAuliffe Schools. If the Board decides to try this concept, and if,the,community approves it, we could vote these dollars witlipgt a tas?;. increase since we would be paying off a part of the existing-j 1993 issjie in. February, 1996. This would not be a bad concept to consider.

Dr. Crawford said what the Board decides, he wants it to be known that he does not feel that the Parks Elementary School can bp completed for the beginning of the school year prior to the Fall of 19^7. He said the building could be completed during the next year, but in his opinion, it would not be wise to move from one school to another during middle of a school year. That does give thepBoard a iittlp, timepsi-f they wish to look at the various options. Dr. Crawford said there are not any dollars that can supplement any of these proposals, from the Building Fund or the General Fund, or any of ,1;{ie contipgp^ncies. โ ข,

ij.C

::i

Mrs. Thelma R. Parks said she did not think it was mprpi than fair tp separate the apples from the oranges. In t)ie presentation by the Superintendent on Option lA there were a lotp,o<f things thati she ,fepls should be separated. For one, we have never tp, her knowledge, and shp has been on the Board longer than anyone, includ(ed the kitphenpequipipent and the furniture, which brings this total to $$,446,000In her opinion that is misleading. She said it is a little.âwkward for her tp|,j;alk about, because it just happens to be a name that she is familiar with. The base bid was $2.5 million then we added îot of other things, that we did not add on the other schools that have bpen built. She said this is very unfair. The people went to the polls and voted on the construction of a new school. The Board approypd the site and the Bpard approved the title. Now we have our new CEQ,;On heal'd. He came in saying we don't have enough money to build thig, but neyer s^ying^that we didn't have money to build the other schooiยง.f All of . the^,projpctSj, every one of them have come in more than $3 Million. Why, they wantj-tp stop this one at $2.7 Million or $2.5 Million, Mrs. \Pq^k&, saiî sEe doesn't understand. Unless there is an ulterior motive ;:.pr,<spine/ptlipt underlying thing that she is not aware of. Mr^,.j Parks ,,sîd,; she wanfed that kept in mind as the Board proceeded.

Mrs. Parks said Option IB is reduced quite a bit, but if you look under the base bid you will see the word "reconfigure.f^" That maans going: pve^ and redoing the bid, and that needs to be takei^jinto epn^ideratiop;. ;-We can not allow this not to go out one waypr theother r; "reconfigure" means just what it says. We werpstold laatiwee^ thaf the bids would expire on the 5th of October. She igaid if we-.dpn/^ttgetpfEi? accepted one way or the other by October 5, .will be ally:,pver; ,j-^ft will have to go out to bid again, which is entfrelytop .long.- We

780.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

M-11 SPECIAL BUSINESS (Continued)

have been on this one particular school for two years. All of the others are up and going, but for some reason we want to hold this school back because we don't have the money. We didn't have the money for the others, but they went forward. Mrs. Parks said she was asking, as they consider this, to keep the apples in the bushel, keep the oranges in the bushel, but don't mix apples, oranges, and nuts, because it is unfair. Dr. Crawford asked Mrs. Parks if she was aware the only bid that could be accepted tonight is Option lA. Option IB would mean some redesign and probably would take four months to redesign.

Mrs. Parks said absolutely. Mrs. Parks said she did not think that the citizens want this to go out for bid again. We are talking about building a school for children. We are not talking about building a school for adults. We are talking about building a school where children all over Oklahoma City can come. Because it is a magnet school. There will only be a certain number of students who can attend in the neighborhood, because District 5 does not have neighborhood schools. We have schools that have been handed down to us and we should not forget that. She said she only wanted the people to know the truth; the truth will set you free. Dr. Crawford said he did want the Board to know that Option IB would require about four months of redesign. Mrs. Parks asked why all of the options were put on the agenda?

Dr. Crawford said the Board instructed him to bring back various options at the last Board meeting.

CITIZENS

COMMENTS

Dr. Ben Hart, Assistant Principal, Douglass High School, spoke in favor of the Board voting tonight to complete the new Thelma R. Parks Elementary School.

Nancy Dwyer, State Coordinator for the National Organization for Women, urged that the Board pass Option lA and build the Thelma Reece Parks magnet school.

Lecla D. Swain, Central Oklahoma Chapter Top Ladies of Distinction, Inc., expressed concern over the building of the Thelma R. Parks Elementary School. She urged the Board to move forward with Option lA.

Iris Santos Rivera, NAACP, asked about a personal speaker system for non-english speaking patrons. She also supported the Thelma R. Parks school and utilizing any extra money on issues of equity.

Bill Parker, patron, talked in favor of a new school in northeast Oklahoma City.

Alvah Boyd, patron, talked about her belief that the district should keep its word and accept Option lA for the Thelma R. Parks Elementary School.

George Ochoa, patron, talked about his positive attendance at Central High School and the current need for the Thelma R. Parks Elementary School.

Reverend Calvine S. Muse, Sr., patron, talked about the Bond issue projects and the need to build the school in northeast Oklahoma City.

Loree Schrank, patron, talked about the need to build the Thelma R. Parks Elementary School and the Christa McAuliffe Elementary School. She mentioned several concerns she had about expenditures.

10.

Roosevelt Milton, NAACP, talked about the NAACP's original opposition to the Bond issue. He also supported building the Parks Elementary School as a good faith gesture for equity.

CITIZ0IS' COMMENTS

781,

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

M-12

CITIZENS' COMMENTS (Continued) CITIZENS' COMMENTS

RECESS

11.

Theotis Payne, President, Coalition of Civic Leadership, spoke of the groups' commitment to support this school district

12.

Jeff Simpson, Chair, Bond Oversight Committee, spoke about the need to air condition all of the schools. He also encouraged the Board to act responsible in regard to spending money.

13.

Marilyn Murrell, Arcadia, Bond Oversight Committee, talked about the miscalculations of the Bond projects and the delays if the Board accepts anything other than Option lA for the Thelma R. Parks Elementary School.

14.

Garland Pruitt, Omega Psi Phi Fraternity, spoke in favor of Option lA and said that the Board should fulfill its obligation and commitment.

15.

Leonard Benton, Urban League of Greater Oklahoma City, talked about the Bond issue projects of air conditioning, computers, and the need for new schools. He expressed concern that Option lA be built.

16.

Reverend Kenneth L. West was represented by Lawrence Evans, who spoke in favor of building a magnet sphool in^ \the northeast quadrant of Oklahoma City. , :

17.

Alonso Jaquez, patron, talked about Bondt^i®®'^® Q9’^!?®tns and jJ;he need to keep the Hispanic community info^fjied. i; j:

R E C E S S

Mr. Ron Bogle declared reconvened at 9:30 P.M.

short

recess

Bid from Pope Construction Company: School

9:11

p.m.

The

meeting

Thelma R. Parks Elementary

Consideration of the low bid for the Thelma R. Parks Elementary School from the Pope Construction Company, or other options as listed below. (Postponed from the September 11, 1995,< Board, of Education Meeting.) OPTION lA

ORIGINAL BID (350 Students) Base Bid $ 2,548,000 Add Alternate #2 (6 Classrooms) 260,500 Deduct Alternate #3 (Insulation) -21,600 Deduct Alternate #4 (Comp. Roof) -97,000 Deduct Alternate #5 (Carpet) _____ -8,900 TOTAL BID FOR CONSIDERATION

$ 2,681,000

Bond expenditures not part of the Pope Construction Company Bid HVAC/Mechanical Controls (Estimated Cost) Soil Test/Clearing Lot A/E Expense (6% of Construction Cost) TOTAL

124,700 52,000 17,560 171,462;,

365,722

$3,046,722

782,

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

M-13 SPECIAL BUSINESS (Continued) Additional Expenditures to Complete Facility:

Kitchen Equipment Furniture & Classroom Equipment Library Books

95,000 225,000 80,000

TOTAL

$ 400,000 $ 3,446,722

Michael Carter Tom Yeargain

MOTION: SECOND:

R. #70

MOVE FOR APPROVAL OF OPTION 1 A WITH A CALL FOR A NEW BOND ELECTION FOR SUPPLEMENTAL FUNDS AS OUTLINED IN OPTION 5. REGARDLESS OF WHETHER THE SUPPLEMENTAL FUNDS ARE PROVIDED BY A NEW BOND ELECTION, OPTION lA SHOULD MOVE FORWARD WITH INSTRUCTIONS TO THE SUPERINTENDENT TO FIND ADDITIONAL MONEY TO COVER ADDITIONAL COSTS.

ROLL ClkLL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

no aye aye no

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

no aye aye

MOTION CARRIED 4 aye, 3 no

DISCUSSION Mr. Michael Carter said he would like to place before the Board the Option of lA with an amendment of a contingency of Option 5 (Call for Bond Issue) also included. Mrs. Thelma R. Parks said that she wanted to be sure that she understood the motion. She asked if the motion was for the Board to approve Option lA? As a matter of contingency that we go with Option 5 a Bond issue to generate extra funds, but the construction would not depend on the $5 Million from Option 5. Mr. Carter said it did not have to be $5 Million, it could be whatever the Superintendent deems is needed. He said he is just proposing that we began work on the Thelma R. Parks Elementary School. Although the south side school has not been started, we will be in need of funds for that project as well. Hopefully people will see that we are keeping our word. Money has been misspent in the past, and it has come across that we may not have known what we are doing.

Mrs. Parks said she wanted to make sure that the motion is saying that we approve Option lA. Then, we would add that a Bond will be added after Option lA has passed. Mrs. Parks said Option lA is what is listed for approval. Then, to generate funds to support that, we would consider floating a Bond issue. She said she would hope we are not saying that Option lA is contingent upon passing a Bond issue. Mr. Ron Bogle said he believes it is Mr. Carter's intention that Option lA should move forward regardless of whether or not additional money is generated by possible additional Bond issues.

Mr. Carter said we should proceed with all means available. Mr. Bogle said the motion is on the floor. However, there are other issues that Board members want to discuss that may not be exactly germane to this particular motion. He said rather than discussing just this motion, the Board should discuss the general overall issue, unless the Board wishes not to do so.

APPROVAL OF POPE CCWSTRUCTICN GO. BID PCÂ« THE THELMA R. PARKS ELEMENTARY SCHOO! WITH A CALL FO? A NEW BCW ELECTICN

f ‘

783.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 7., 1995

H-14 SPECIJkL BUSINESS (Continued)

Mrs. Parks said the motion on the floor is for approval of Option lA and to generate funds through Option 5, calling for a Bond issue for $5 Million. She said she is hoping she is not misunderstanding. She said she did not want Option 1 to be contingent on Option 5.

Mr. Carter said Option 5 was not in the contingency. She said Mrs. Parks said she was for the motion to approve Option lA. the Board should not deter or delay Option lA of this motion, She said that is the only thing that should be discussed at this point

Mr. Bogle said the discussion will be limited to the motion that is on the floor. Mr. Frank Kellert asked if we were talking about whether or not we accept the bid of Pope Construction? He asked what would happen if the bid would not be accepted? He said he did have questions about consequences. Mr. Kellert said the question before the Board has never been a question about whether the project should be built. He said there has not been much of a question from an equity standpoint in any of the Board's mind of approximately how much the project should cost, or how much this district should invest in the project. He said all agree that we should build the project; that a way should be found^to pay for it. Now, the only debate remaining i^g the order in which we will take these two items. Mr. Kellert said he came to the meeting tonight trying to find ways to identify possible sources of savings of revenue, HVAC costs, a shift in strategy, and the biggest concern he has now is the "what if." He said he appreciates,,the faith of the people that spoke before the Board tonight. He has heard Mr. Dempsey and Mrs. Parks say more than once that "if the school ig. built 1;hey will co^e*'' He said he hopes they were referring to dollar^ as well-as people. iJe said he has spent the last 18 months on this Bqnd issue arguing against a variety of items. Having heard from people in positions of responsibility and that he trusts, saying don't-worry we have-the money and we can pay for it. For 18 months he has been disappointed. He said should this motion pass he will go the constituents of his district and be as vigorous in his support to build this school in this manner as anyone else. But, his experience in 6 1/2 years on the,Board will not allow him to vote in support of the motion. However, if it is the;|Will of the Board to do this, he will support the decision of thepBoar^ in his voting district or any where else it takes to get i^ done. He gaid he wanted his vote understood. i a a r,

Mrs. Terri Silver asked if the Bond issue does not pass, what is going to be left out? She said at some point the pledger is going to read "zero." We have to have that in mind when this.vote is-t^keii. To Her,, the patrons tonight are saying they think the Bqard has misspent |unds because things have cost more than they should. Mrs. Silver said:the answer is not to continue to spend more, and ha.ye another ayea oft'^tpwn saying the Board has misspent funds. All of the funds have gone to schools where there are children. We have tq^Xpok at eypry^angle,,and if that additional Bond money does not pass wHat is going Hp haPKi^nWhat will be the result of that? i

Mr. Bogle said the northeast school and thepnouth s4,de scLHooljshaye always been partner projects. In terms of- issues of b equity, m^ discussion has been involved in equity on those two schpols. Mr. Bpgie asked Mr. Carter if it was his thought that whatever is done for the northeast school would also be done for the south side schopl, because that will affect the Superintendent's response to. Mrs. Silver's question? -A-jv --.: .-ji?! Mr. Carter said he would like to think that eye:fything th^t is done^foy the north side school will also be done for the south side school, but he also lives in reality. The land that is set aside for the south side school is too small. There are many other-;qampuses Xhat :ar® where we could build a more adequate school./ If we build the typejOf school that is designed for the south side, we ^^ill have an Engene FXpld type of area. He said he is not deeming that^a bad school, ■but ix is a tight area. The plot of land you have on/the south side is fairly small for a school yard. He said to answer the, guestion from Mr. Bogle, he would hope yes, but he believes no. -f ? c l / .

i;a;/,:: /i -• : ■ : ;

784.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

H-15 SPECIAL BUSINESS (Continued)

Mr. Bogle asked that the Superintendent respond to Mrs. Silver's question. He said that Mrs. Silver asked if the Board chooses to build a school that might be from $1.4 Million to $2 Million over the amount currently budgeted, what would happen?

Dr. Marvin Crawford said he would hope that if the motion passes, that we could pass the Bond issue. One relevant point is that this could be a Bond issue with no tax increase attached due to the present funding structure on our bonded indebtedness. He said that is a very significant point. If it did not pass, the area we would need to look at immediately would be the HVAC procedures because that is where the bulk of the additional money is left. He said he still feels we need to place quality systems in the remaining schools and we will. With a split system, or a DX approach to some of the remaining multi-story schools, we could certainly enact some cost savings. That coupled with any money left from the contingencies for the various projects should be applied toward making the expenditures balance at the end of all construction projects. Dr. Crawford said he would hope that the Board would not entertain using General Fund money, or Building Levy Fund money for Bond issue purposes. He said he has tried to communicate to the Board that there is just not going to be dollars available over the next two or three years from those funds to bail the Bond issue out. If the Bond issue passes, great. If it does not pass, we need to look at the HVAC systems to see if there is enough savings to finish the projects. Mr. Dempsey said the comments that Dr. Crawford made are extremely significant and go hand in hand with what he wants to say about this issue. Mr. Dempsey reminded the Board that a month and a half ago, the Board was looking at a supposed $10 Million deficit in the Bond issue. The staff has done some work and now we are looking at a Bond issue that can balance out with $2.7 Million in contingencies and maybe some other possibilities of cost savings based upon the figures that the Superintendent has given the Board tonight. The Superintendent has just indicated it may be possible to have additional savings, which could be significant if we further examine the methodology that we used to put HVAC or some kind of systems in two-story elementary buildings. Mr. Dempsey said he believes we can meet the intent and spirit of this Bond issue, can build this new school, and can do it all within budget if we work very hard to insure that we use the most efficient HVAC systems available. He said he understands that probably the leading stories on the radio in the morning and the headlines in the community section of the newspaper on Wednesday morning will probably say something to the effect if this should pass tonight, that the Board has done something terrible. He said he expects that and he does not mind that. But, he does think the truth should be told. The Board has heard a lot of speakers tonight. No matter how we try to avoid it; no matter how we try and ignore it, there is an issue of equity here. It is a matter of keeping faith, a matter of keeping promises to people. Mr. Dempsey said he did not care whether it was the east, south, or north sides of town, we should keep our promises. He has said he didn't know if we really needed to address a new Bond issue. He served as a cheer leader on the first Bond issue, but he is not sure, or wasn't sure that a new Bond issue would be the appropriate way to go. He certainly did not think we should hinge whether we build these new schools on a Bond issue. He said the Board needs to show the public that we are trying to do the best with what we have to work with, and that we of all entities in this community will keep our word. Mr. Dempsey said he understands the HVAC mechanical, the controls, and the soil test, have to be done. But, as he looks at this package and Option 1, he takes serious exception to the figures for kitchen equipment, library books, and to some extent, furniture and class room equipment, showing up as a part of this Bond expenditure. We are taking about Bond issue funds. Kitchen equipment is always purchased by Child Nutrition Services and will continue to be. Furniture and class room equipment should have never been purchased from the 1993 Bond Issue. He has said that before and he will say it again. That goes for furniture at Classen, Cleveland, Nichols Hills, and Southeast as well. The staff had no business, in his opinion, doing that. Furniture is where almost $3

< /-

785.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

H-16 SPECIAL BUSINESS (Continued)

Million of the overage occurred. The citizens of this community pass a mill levy every year to be able to purchase furniture—and other Capitol items that are needed. It should never have been put into the Bond issue. The State mandates we have library books in every school. This has no place in the costs associated with the school. Mr. Dempsey said he would hate to see published that the Board has approved, if this motion passes tonight, $3.4 Million, when in reality the Board is approving somewhat less than that. He said he understands how some of these things work. But, he does want the record to show that he takes serious exception to these items being here, because he believes that it sends the wrong message to the community and it is unfair to do that. Mr. Dempsey said we are talking about building a magnet school, not a neighborhood school. We are talking about building a school that will attract children from all over the community. We are talking about building a school that is in a community where in a two square mile surrounding area there are several private schools operating now. If our experience here is like our experience with other magnet schools, we will draw some of those children in. Whether we like to talk about it or admit it, every child we get from private school means more revenue in the Oklahoma City Public School system. These schools can pay for themselves. Mr. Dempsey said he is good at saying, "If we build the people will come." He doesn't believe that the people in Okla|ip]:Ba City are so callous and so racially motivatedi^Jtbat they -would; not ,^end their children to a good quality school at Noj;theast 30t^ and Prospect in Oklahoma City, if that is where excellent eduq4^ip%,is being provided. It is up to this Board to insure tha^. we have a world-qlass facility for children at that location. Mos^j.importantly, ,;^nd he^^hag heard several people say it tonight, he hopes t^t we believe in keeping the faith with people. When he came to Oklahoma City, as a chil^ to visit his Grandmother, the biggest joke was tt)e east side sgwer plant. Every few years the people in the east side would vote Bond issues and sales taxes to get rid of it and the City would come up with new excuses not to move it. He has heard that story even as we talked about this school. For once, why hot let people in ^this community- see j^that somebody wants to keep their word and do it right. We certainly have done it at all the other schools, and we did it beeaus4 we believg^, sin excellence. That is why we went over budge^ at Classen, Nichols Hills, Southeast, Douglass, Northeast, Northwest,John Marshall/ Capitol Hill and every other school where we have spent more jnoney, .than we originally allocated. We did it because it was rightand just and it is not time to stop doing things that are right ancj just. We need to also be right and just in allocating funds jfpr this^ school.

Mr. Bogle said he needed to make a point jOjf clarification oh,.^Mr. Dempsey's statement, the motion on the floor is Ôption JA,,,.wh^h is $3.^4 Million. He said if it is Mr. Dempsey's intention not tOnvote forg^hgt figure, an amendment to the motion will have be made,; ' bsi’ig Dr. Crawford said he wanted to clarify a couplejof things. H^,said ^r, Dempsey knows that these are legal expenditpiq-es from pppd money He does not think that is an issue as far as Sê cafeteria ;f^rniture, books, kitchen equipment, etc. He said he would like,to ^^?mphasi?e that the reason those items were listed in the option is to show the dollars needed from the other district's varipus funds ipâ prpject. like this. Dr. Crawford said he wanted to make onp other point that he.dicj not present well in his original presentation regarding ^he contingency. All of the contingencies total about $2.2 Millipn to $2,;3 Million.; was not made clear on the "All Schools Contingencies " .lifting. i; i.z ,

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786.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

H-17 SPECIAL BUSINESS (Continued) R. #71 ... .. MOVE THE PREVIOUS QUESTIO

Thelma R. Parks Michael Carter

MOTION: SECOND:

I MOVE THE PREVIOUS QUESTION. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye no

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

no aye aye

MOTION CARRIED 5 aye, 2 no. DISCUSSION

For clarification, Mr. Dempsey said the motion is to consider the bid by Pope Construction Company. That motion is in the amount of $2,681,000, not $3,446,000. He asked for correction, if he is wrong.

Mr. Bogle asked for the intention of the maker of the motion, Mr. Carter. Mr. Bogle also added that since all the Board members did not get a chance to speak to the motion on the floor, he reserved the right to make comments before the end of the meeting, for the record. Mrs. Parks said she wanted to make sure that the Board is voting to move foirward with Option lA, and then at some other time, the Board will come with a bond issue for $5 Million.

Dr. Crawford asked Mr. Carter expenditures listed in Option lA?

his

motion

included

all

the

Mr. Carter said he was referring to the original bid.

Dr. Crawford said it would cloud the issue a little if we vote on only $2,681,000 in terms of how we are going to pay for the remainder of the items listed under Option lA. Mr. Bogle said that is the motion on the floor and unless we get action from the Board amending the motion, that is what we are voting on.

Mr. Carter asked if Option lA was $2.6 Million or $3.4 Million? it is all on how you read the item. Mr. Bogle said it was Mr. Carter's motion, motion as he wants it voted on.

He said

and he should state the

Mr. Carter said the amount was to be $3,046,722 Million. Mr. Dempsey said he was confused because he does not believe that we pay for library books and kitchen equipment from Bond issue funds. We haven't done that any place else, and we should not be doing that for this school. He said the motion is to accept the Pope Construction bid. Mr. Bogle said Mr. Carter was the maker of the motion and the motion that he made is the motion that is on the floor. The second that was made was made on his motion. The Board has discussed the motion, and it has voted to stop debate.

787.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

Hr 18 P U R C H A S I N G

R. 112

7UPPROVAL OF PURCHASING AND GENERAL BUSINESS

AND

BUSINES

G E N E R AL

Terri Silver Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 3, PURCHASING AND GENERAL BUSINESS AS LISTED (ITEMS A, Br AND D). ITEM C WAS WITHDRAWN FROM CONSIDERATION AT THIS TIME. ROLL CALL

Mr. Mr. Mr. Mr.

aye aye aye aye

Kellert, Dempsey, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. Contract: lnc»)

Water Treatment Consultive Services

Roof Repair and Recoating: Rogers M.S. (Urethan Systems)

Water Treatment Consultive Services (Water Consultants, L

Approval to contract for water treatment consultive services for the remainder of the 1995-96 fiscal year with Water Consultants, Inc., who submitted low acceptable bid. Estimated expenditure to be $45,000 and will be charged to the Building Levy. B.

Roof Repair and Recoatinq:

Rogers Middle School (Urethan Systems, .. .

Approval for roof repair and recoating at Rogers Middle School by Urethan Systems, Inc., who submitted the low bid (2 received). This expenditure, in the amount of $137,$p5, is to be charged to Building Levy Account 621-000-4700-000-09Pp-000-051 . , (ITEMS C AND D RELATE TO BOND ISSUE PROJECTS)

Pavinq/Resurfacinq:

Gatewood Elementary School (Tarver OKC, Inc.)

Removed from the agenda.

D. Change Order #2 Spencer H.S. Re-roofing Project (Oklahcxna Roofing & Sheet Metal)

Change Order #2: Star Spencer High (Oklahoma Roofing & Sheet Metal)

a..

, s ;

School ;

Re-Roofinq

Project

Approval of Change Order #2 resulting in ^a decrease in cost of $19.71 for the contract with Oklahoma Roofing & Sheet Metal for Star Spencer High School re-roofing project.

Original Contract Sum Net Change On (CO #1) Adjusted Contract Sum ,{ , Total Decrease in Cost (CO #2) Total Adjusted Contract Sum (CO # 1,<2)

$ 479,500.00 -657.29 , $ 478,,842.71 -19.71 “$ 478,823,00

789.

r-/

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

M-19 STATEMENT(S) OF CERTIFICATION

C8S9Z7ICATZ0V STATEMENT(8)

TO:

BOAAO 07 SOUCATZON

Z hereby certify to the beet of ay knowledge that the racoimnendatlon for expenditure of Bond funds for pavincr/geeugfaoing At Gatewood Elenentarv School bv Tarver OKC, Inc, in the Board of Education Meeting agenda of October 2, 1995 le proper in all raepects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Nr. Charles Allen

(Date)

790. MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

H-20 BOARD

MEMBERS'

COMMENTS

Mrs. Thelma R. Parks thanked all of the citizens who came in support of the approval of the construction of this school. She especially thanked the ministers and the children who were here, because that is what the school is about. Mrs. Parks recognized her pastor. Reverend Lawrence Evans and also Reverend Clyde Muse, a former member of the Board who represented District 5.

Mr. Frank Kellert said he sincerely apologized for voting to cut off the debate. He said that was not his intention, but it was a mistake on his part. He said he did not intend for Mr. Bogle to not have an opportunity to debate. CITIZEN COMMENTS

BOARD MEERS' COMMENTS

CITIZEN COMMENT

Reverend Clyde Muse said he represented District 5 as a Board member for five years. He told the Board he appreciated their action tonight and felt it was right.

BOARD MEMBERS' COMMENTS (Continued)

Mrs. Terri Silver said she was hoping to be able to speak to the issue of refurbishing the building at Polk Elementary. Sheji^said fusing, the Polk site would not have been a second clas^ôption. , ^^furtîshi^g| is what has been done at every other school that has, been rpopep^d. Thoê "old" buildings now look .beautiful. Child^r^n are taughtî in those buildings just as well as if they had been new îlding^. i ê^ sai,^ one of the speakers spoke about investments. Mrs. Silver said to yield the highest gain from our investments, we could have placed the building at Polk and served 500 children with a magnet iconcept, ratheri_ than 350 students maximum at the new site. Mrs. Silver said she . knows want the Board to do what was said in the Bond Issue, first priority is educating the children. The magnet schools that have been opened are already too small. We don't serve the population we should serve at those schools. To have been able to serve 500 children at a magnet school would have been a marvelous thing.

Mr. Michael Carter apologized to Mrs. Silver .^d Mr. Bogle for cutting off their comments. He said he likes to come into the meetings with an open mind and he was sorry he cut them short and did not hear their side of the story.

Mr. Carter asked the Superintendent in the following months to look at the payoff value of the Foster Estes property^< saying^, that if we jcnn sell that property or if Vo-Tech 22 will purchase tide :.pr9p^rty, ^jie revenue generated from selling that building,< could gpo in^p fujc^t^her maintenance for district schools. Mr. Wayne Dempsey said as a rule during Boardieomments, Board members can request items for future agendas. He saii|i-he would like tp have brought forward for review at the appropriate time in -th9LHnext ,-fgw weeks, the Board Policy regarding the .^^slgnmeni,.ofbuilding administrators. He requested that the Boarijreview that, policy entertain some possible suggested changes for fehat poi|igy. -p; Mr. Dempsey said he was happy that we will .moving forward.wit^rthg northeast elementary school. He said he. has yoted eye^y school project that has come along under the Bond issue, regardless of where it is, because he believes they are all for children. He said we have the staff resources and intelligence to make it, work and to sj:ill bring the projects in within budget. His greatesti^ppe is j^ât pne day we will have sufficient information far enough,jib advance,to .wjtiere <;the Board can have some real unanimity and consensus in terms of the things that we are able to do on this Board, because he thinks that is important. He said he is very exited becausp: i;^ looka-.like w?ÂŽ fe? able to take the Gatewood Elementary School students outs<pf the T;înity Baptist Church soon, as the project is moving i^^ng weljlj. .lie; .âid/thetg are challenges ahead and there may be those whpg feel that^ some /decis^pns that are made are not the best decisions, isut, he is convinced that the decisions the Board makes are the decisions that are in the best interest of the children and the taxpayers thatfWÂŽ

tjifrN-s-r

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

H-21 BOARD MEMBERS' COMMENTS (Continued)

Mr. Tom Yeargain said he feels the Bond project will be completed as promised. There are other areas that can be cut if necessary, but he does not believe that will be required. He said he also believes the new Bond issue will pass. The Board itself must settle these issues, not others. The Board must take the responsibility. Mr. Yeargain said the Bond project will be fulfilled and the budget will be balanced. He said both the Parks and McAuliffe schools will be built.

BOARD MEMBERS' eOMMSTIS ----

Mrs. Parks said she would be remiss if she did not thank each of the Board members for their vote of confidence. Mrs. Parks said to Mrs. Silver that she remembers when they first started talking about the school that Mrs. Silver made the comment, "Let's build it large enough. Let's build it so we will not make the mistakes that we have made in the other schools." She said she appreciated her comment. Mrs. Parks said we have the capabilities at this elementary school to add on as time goes by. The original discussion was for 350 students. During the Town Hall meetings, it was declared that the building could be expanded to 550 students. She said Mrs. Silver's foresight in that announcement and discovery warms her heart tonight when her colleagues voted for the Thelma Reece Parks Elementary School. She said she appreciated it from the depths of her heart. She said to Messrs. Yeargain and Carter that we have done other things and we can complete the Bond project, by just working together and not having surprises. She said it is her belief that we can move forward with all of the other projects that we have to do for 1-89.

Mr. Ron Bogle said the Board has few responsibilities when you really think about it. The main thing the Board is selected to do is be the representatives of the population of the district that the Board member represents. That population asks us to do two things. One, make sure our money is spent properly and two, make sure our children get as good an education as they can get. All of the other things are up to the Superintendent and his staff. Tonight, we have violated one of our most fundamental responsibilities; to be responsible stewards of taxpayer's dollars. The Board has done it over and over throughout the entire Bond issue. He said he was not going to simply defend himself, but he will say that in the first two years of the Bond program, the Board asked over and over for an analysis of the costs. The staff did not bring it to the Board. As a result, Mr. Bogle said he quit voting for the projects because the Board did not know where it was. He said he takes no responsibility for what happened in some of those gross overruns that the Board majority chose to vote for. The Board did it again tonight. He said he believes this is an exercise in fiscal irresponsibility. The Board hired a Superintendent and determined his number one task was to bring the Board a solution to the Bond program. The Superintendent put his best efforts toward that, and he did it. The Board voted tonight to spend $1.7 Million more than the Superintendent thought we should spend. Mr. Bogle said he did not know how to explain that, other than as a supreme act of fiscal irresponsibility. He said the Parks School and the south side school have more to do with ego than equity. The Parks school has more to do with politics and personalities than providing for pupils. In fact, it has retarded our progress as a district from the very beginning on this Bond program. It has been the one element that has continually divided the Board and divided the district. Racial issues and racial overtones have been introduced as motivations as to why Board members have chosen to vote for or against certain things. Mr. Bogle said until you know what is in his heart, don't accuse him of being a racist because he is here at no cost to the public to provide public service for a community that he cares about. This city is no longer subdivided by race. Northeast Oklahoma City is no longer the Black ghetto. We have integration throughout the City. He said in his district, which is perceived as being the wealthy white part of town, he has the second highest number of Black students after District 5. It is our responsibility regardless of the Board member to be concerned about the equity of all children. What children will suffer because we are not spending $1.7 Million in their schools? What equity violation did we create by spending this money when it was not there. Mr. Bogle suggested that one of the violations is going to be in the south side school. It has always been an equal equity issue; the south side school and the northeast school have always been equity

Z- i -

792.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

H-22 BOARD MEMBERS' COMMENTS (Continued) BOARD MEMBERS' OCMMENTS

partners. He suggested that the residents of south Oklahoma City may stand up and take issue with Mr. Carter's comment tonight that we don't have to do as much for them. He said he would like an explanation as to why we don't have to. The idea of going back to the community for additional Bond money, he finds difficult to grasp. How on earth we are going to be able to do that? Mr. Bogle said he feels like the Board President must be able to defend and support the Board's decisions. If this is the decision of the Board to go back to the community for additional money, it makes it difficult for him to know how he can continue to serve as Board President, because he can't support and can't defend that decision. Mr. Bogle said he could not defend a position that the Board would take that is so blatantly irresponsible as the decision tonight. He said there are a lot of comments made in Board meetings by citizens who really don't have the facts. It is easy to come, attack, and criticize a Board for having,wrong thii^ng and wrong motivation. It is easy for people to make comments based on ignorance or misinformation. Many comments tonight were made on misinformation. The Nichols Hills School is not a wealthy white school. The Nichols Hills School is a magnet school and is well balanced in terms of economic and racial diversity. Let's top making that an issue. It is false. What we are taking about is fiscal responsibility for 40,000 kids not 350. Mr. Bogle said he deeply regrets the decision that was made tonight, deeply regrets that the Board chpoge to censor opher Bo^gd members and disallow them to be a part of thgs^-debate Mr. Bogle said he is very concerned about where the Board goes^from here =as a,, district He said he did not know what our new Superint^ii^dent mug^^ think^ now, fgg is very interested to see where the four votgrj^jpf this, ineasu^e tonight wish to take the district next. js j■ v

Mrs. Parks responded that she respects the conêjpts that Mr. Bogle made, but she resents comments that would call the Board members, whp, voted fpp this school "irresponsible." Mrs. Parks said Mr. Bogle is a Board member jugt like she is; with one vote. Sl|px,gaid shejseated being called "irresponsible." Mrs. Parks said she .dpes not gi^pstipn it^whgn Mr. Bogle votes his conviction. She resents Bogle /^Llipg her^^j^^^ the people who voted for it are irresponsiblejand don't know[.wherer.t^g Superintendent is going. The Superintendentgoing where, the directs him. He is hired to reflect what th^j^poard w^nfs him tp .dgi The Board has voted. All of those comments thgt were made byJto. Bogle, are appalling, but she respects him and he hgg every right tp, say ,y?ha^ he needs to say. We have the right to vote andjthe majpirity has sppXen^Mrs. Parks said Mr. Bogle has done this be^fpre, giving t^p Board a lecture, and she does not think that it is appropriate for,Board meiiêrg who were elected by their constituents to heart a ppming :£rgin the Board President. Mrs. Parks said she reg;re:^s what wâg sgi^ an^,..,|Jf;;.i Bogle has every right to his opinion, and otjjierg do too<<;, g. aid Mr. Yeargain said if Mr. Bogle resents being thg-jsPresidpntL, rpgign, Mg,^ Yeargain said Mr. Bogle was absolutely wrpng ..tp say whathe did tpitfie other members of the Board. He said he has sat here and seen Mr. isogle do the same thing he is now accusing others of doing. Mr. Yeargain said Mr. Bogle has one vote just like the rest pf-the Board, aij^d notjiing more. •soa.z.o ’ aa ic'r Mr. Bogle said he would also say that Board members shouXd b^^ye a jcigh^ to speak to an issue before it is removed froip,cthe tablp. fbe said; fep is very concerned that Board members were . .not allowed t,Pj dp. tbgt tonight. BoarMr. Carter said he again apologizes for not hearing Mr. tBoglei's sijie, pf the vote. But, for the record, he said he di^j (not belipye thiat he,,said that the south side schools would settle for cSpcond best. J[e is his intent that they get the best that caij; get. Mr. Garter said it is his belief that the plot of land that is .yhe present siye fop,,the Christa McAuliffe Elementary School is not lapge enough'for,.a sphppj.^ He said he did not believe that we are going jtjGi\go out£ gnji buy, .g '’l /■S i'.E'V'* parcel of land. .rstE.r/c.-S adlCv

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793.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

H-23 EXECUTIVE

SESSION

Thelma R. Parks Tom Yeargain

MOTION: SECOND:

MOVE TO 60 INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, AND (B) THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS.

ROLL C2kLL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. IN

OP E N

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board went into Executive Session at 10:30

SESSION R. #74 RECONVENE IN OPEN SESSION 11:18 P.M.

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. IN

OPEN

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board reconvened at 11:18 p.m.

SESSION Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE APPROVAL OF THE 1995-96 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BOARD OF EDUCATION, INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY AND THE OKLAHOMA CITY FEDERATION OF CLASSIFIED EMPLOYEES OCFCE, AFT-AFL-CIO, LOCAL 4574, OKLAHOMA CITY, OKLAHOMA.

ROLL CALL

Mr. Mr. Mr. Mr.

R. #73 APPROVAL FCK EXECUTIVE SESSION 10:30 P.M.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

R. #75 APPROVAL OF 1995-96 GCXiLBCTIVE BARGAINING AGREEMENT AND CLASSIFIED EMPLOYEES

aye aye aye

MOTION CARRIED 7-0. Frank Kellert Michael Carter

MOTION: SECOND:

MOVE APPROVAL OF THE 1995-96 SALARY SCHEDULE AND BENEFITS FOR CENTRAL OFFICE ADMINISTRATORS AND PROFESSIONAL/TECHNICAL STAFF AS PRESENTED.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 6 aye, 1 no.

aye no aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

R. #76 APPROVAL OF 1995-96 SALARY SCHEDULES PCR PROFESSIONAL/ TECHNICAL STAFF

...y -4'

794.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

M-24 OPEN SESSION (Continued)

R. in

APPROVAL OF ' 1995-96 COLLECTIVE BARGAINING AGREQ1ENT FCXl AMERICAN FEDERATiaS OF TEACHEEIS

Thelma R. Parks Frank Kellert

MOTION: SECOND:

MOVE APPROVAL OF THE 1995-96 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BOARD OF EDUCATION, INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY AND THE OKLAHOMA CITY FEDERATION OF TEACHERS, LOCAL 2309 OF THE AMERICAN FEDERATION OF TEACHERS AFL-CIO OF OKLAHOMA CITY, OKLAHOMA.

ROLL CALL

Mr. Mr. Mr. Mr.

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye aye

Kellert, Dempsey, Carter, Bogle,

aye aye aye

MOTION CARRIED 7-0. R. #78 / APPROVAL OF DEPOTV SUPERINTENDENT POSITIOS FOR DR. VERN MO(X<E

Frank Kellert Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF THE SUPERINTENDENT'S RECOMMENDATION OF DR. VERN MOORE FOR THE POSITION OF DEPUTY SUPERINTENDENT WITH COMPENSATION TO BE DETERMINED AT A LATER DATE. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

aye ;aye aye

MOTION CARRIED 7-0.

R. in

ADJOURNMENT 11:22 P.M.

ADJOURNMENT There being no further business, the meeting adjourned at 11:22 p.m. The motion for adjournment was made by Terri Silver and seconded by Tom Yeargain. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting,-excluding the Executive Session, is on file in the Offic

â&#x20AC;&#x2DC;Minute Clerk

Minutes

approved

by the , 1995.

Board

Education

this

day ; of

795.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 2, 1995

M-25

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

.Witness my hand and seal of this School District this , 1995.

/ TU â&#x20AC;&#x201D;

Clerk, Oklahoma City Board of Education

(SEAL)

day

796.

MINUTES OF THE REGULAR MEETING OF OCTOBER 9,

1995 M-1

BOARD

THE

OF EDUCATION OF

OKLAHOMA COUNTY,

OKLAHOMA,

INDEPENDENT

SCHOOL DISTRICT NUMBER

MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, OCTOBER

1995, AT 7:00 P.M.

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

PRESENT;

President Member Vice President Member Member Member Member

ABSENT:

CALL

T O

ORDER

CKLl. TO CÂ«DER

Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. The colors were presented by the Northwest Classen Army JROTC, under the direction of Lieutenant Colonel Paul Green.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, present. INTRODUCTION

all seven (7) members of the Board were

VISITO R;S

(NONE) MINUTES

MEETING (S) R. #80

Frank Kellert Wayne Dempsey

MOTION: SECOND:

APPROVAL OF SEPTEMBER, 1995 MINUTES

MOVE FOR APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF SEPTEMBER 5, 1995; THE SPECIAL MEETING OF SEPTEMBER 11, 1995; AND THE REGULAR MEETING OF SEPTEMBER 18, 1995. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

797.

MINUTES OF THE REGULAR MEETING OF OCTOBER 9,

1995

M-2 BOARD

RECOGNITIONS

BUSINESS/COMMENTS

MEMBERS

RECOGNITIONS

Recognition of Andy Gordon, Rancho Village Elementary School, for being selected to serve as Youth Chairman for the Easter Seals Telethon. Recognition of the following students who placed in the "Dogs are our Best Friends Because..." poster contest, sponsored by The Oklahoma City Kennel Club and Best Friends of the Oklahoma City Animal Welfare Division. Third Grade Division Victoria Orlowski, Nichols Hills Elementary School, 1st Place Nova Richard, Gatewood Elementary School, 2nd Place Fourth Grade Division

Alexandra Orlowski, Nichols Hills Elemen^a^y Schpol,

1st Place

Fifth Grade Division Arthur Jackson, Polk Elementary School, 2nd Place Sixth Grade Division

ar’

Lucja Orlowski, Classen School of Advanced Studies,

1st Place

Recognition of Randolph Barnes Jr., Rop^pyelt Midd|le, Schooljg for being named a United States National Awg.;^^? Winner, in Mathematics by the U.S. Achievement Academy, e-'ide lie C lak< i Citv Recognition of the following students who placed as National Merit Scholarship Program Winners;

Ebony Allen, John Marshall High School t;ar Chariyce Davis, Northeast High School ; Clinton Furry, Northwest Classen High School Ryan Mayes, Northeast High School Zack Jett, Northwest Classen High School

ace

Recognition of Mr. Patrick Riley, Fine Arts Supervisor, for being selected as a "1995 Arts and Education Award" recipient by the Selection Committee for the Governor's Arts Awards. BUSINESS 1.

Grievance Hearing;

Perry Willis and Kevin Green

...c e

Approval to set a special jneeting for grievance hparings.jforf,gprr^ Willis and Kevin Green, at 6;00 p.m., on Monday, November 13, 1995. R. #81

r /

APPROVAL FOR SPECIAL MEETING FCR GRIEVANCE HEARING FC« PERRY WILLIS AND KEVIN GREEN

Terri Silver Wayne Dempsey

MOTION: SECOND:

MOVE APPROVAL TO SET A SPECIAL BOARD OF EDUCATION MEETING FOR GRIEVANCE HEARINGS FOR MONDAY, NOVEMBER 13, 1995, 6:06 P.M. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye Mr s. dSilver,,..-v;L,, < 3 aye !'V' . E^rks, ; aye Mr, ^i^eirgain

i.l

798.

MINUTES OF THE REGULAR MEETING OF OCTOBER 9,

1995

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Character Counts Week Approval of the following Resolution declaring the week commencing with the third week in October as "Character Counts Week." Frank Kellert Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF THE RESOLUTION DESIGNATING THE CHARACTER COUNTS WEEK. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Mrs. Thelma R. Parks said several months ago she brought to the Board information concerning the Character Counts week. This is sponsored by an organization under the leadership of Joseph Josephson who started the Institute of Ethics declaring that character is very important. A reputation is what people say you are but your character is what you really are. Consequently, a coalition was formed and several states decided they wanted to do something regarding Character Counts. Albuquerque Public Schools moved forward by calling a summit in Aspen, Colorado. This was attended by a group of diverse educators and youth service leaders who assembled to find a common ground and purpose in promoting ethical values throughout society among young people. The group agreed that there were six ethical values that support a free democratic society; trustworthiness, responsibility, respect, fairness, caring, and citizenship. The Josephson Institute dubbed these values as six pillars of character. This coalition met to discuss how to satisfy their various needs with new and updated programs in curricula. President Clinton declared October 16 through 22, 1995 as National Character Counts Week. Primarily, its mission is to improve the ethical quality of society and to focus on behavior rather than research and theory. During this conference it was decided it was time for parents and adults to stop the hypocrisy and break the code of silence on the breakdown of spiritual values and parental and community responsibility. There were persons attending who felt it was very important that our communities are overrun with people who are dishonest and not trustworthy. They felt is was time to teach our children some of these qualities. Mrs. Parks talked about various school activities that had been suggested for use with students.

Mr. Ron Bogle said a movement away from teaching of values and talking about the teaching of character is a healthy and positive move for the Board. The question about teaching values is whose values are you teaching. The teaching of character is more fundamental and basic. Mr. Bogle said he appreciated Mrs. Parks contribution to the agenda item.

R. #82 APPROVAL OF RESOLUTIOJ CHARACTER COUNTS WEEK

799.

MINUTES OF THE REGULAR MEETING OF OCTOBER 9,

1995

BOARD MEMBERS' BUSINESS (Continued) CflARAOTER

COUNTS RESOLUTIOSI

RESOLUTION

WHEREAS, the next generation will be the stewards of our cononunities, nation, and world in critical times, and the present and future well-being of our society requires an involved, caring citizenry with good character, and WHEREAS, concerns about the character training of children have taken on a new sense of urgency as violence by and against youth threatens the physical and psychological well-being of the nation, WHEREAS, more than ever, children need strong and constructive guidance from their families and their communities, including schools, youth organizations, religious ,insi;itutipns aj^hjcivic, grqups, and WHEREAS, the character of a nation is only as strong as the character of its individual citizens, and the public good is advanced when young people are taught that good character counts in personal relationships, in school, and in the workplace, and

WHEREAS, scholars and educators agree that people do not automatically develop good character and, therefore, conscientious efforts must be made by youth-influencing institutions and individuals to help young people develop the essential traits and characteristics that comprise good character, and .CiiS

rmef;; prWHEREAS, character development is, fi^j:st and/;,|^^fo^emostggj,,^p obligation of families, efforts by faith communities, schools, and youth, civic and human service organizations also play a very important role in supporting family efforts by fostering an4_)fprpmotjing character, and ice . d ,iin

WHEREAS, in July of 1992 the Aspen Declaration was written by an eminent group of educators, youth leaders and ethics s/?^holarg for- the purpose of articulating a coherent framework-,for character.eduqgîgn appropriate to a diverse and pluralistic soc^^;ty, and WHEREAS, the Aspen Declaration states i-hat "effective,.;Char.ac^gr education" is based on ethical values whic^ form the^dôundatipji, . gf democratic society"; trustworthiness, respect;f^4pponsibj|ityj, fairnggg^ caring, and citizenship, and these "Six Pillars of Character" transcend cultural, religious, and socioeconomic differences, and WHEREAS, the Aspen Declaration states "Tlê^ character aiid Qpn^ygt of our youth reflect the character and conduct.pf sppiety; therefpre, every adult has the resppnsibility to promote^the deyelppmejcit of ,,gopd character,"

NOW, THEREFORE, the Board of Educaticyij, of Indgpencl^t School District No. 89 of Oklahoma County, Oklahoma(,,-,^§reby pQdorsgg.'the "gi;^ Pillars of Character" and urges all adults tojg^ek out gppprtunities^Jip incorporate these core ethical values into theirj work yihb ypphg peppip in educational programs, in the classroom, on the playground, campus, and athletic field, and encourages all citizens, corporate and individual, to model these traits of good ,, character ijn ai)^ ongping commitment to promote character develppment and;; ethical-, behavior ampi)g the youth of our state, and f ,;.ract r e ;.’t FURTHER, declares the week commencing the third Sunday in October as "Character Counts Week" in perpetuity, anc^jpalls the pepp^p-gf Qklahpma and interested grpups tp en^race thege Six Pillars P.:&,jgharg.ctgr and to observe that week with appropriate ceremonies

.;.rs 0.

Dated this

day of

'The .‘i iiiCt

r.:is CSHX

XRCL -

1995

. U>;,: i : thv ■ efcrxi, '.;'e..LCp.’se;nt ■CJCOC;

President, District 1

Superintendent of Schools

Board Member, District 2

Board Meii^g^, Dist^j^ct

Board Member, District 4

Board Membpr, Distfict .g;,.

Board Member, District 6

Board Member, Drsrrict 7

ijie ee.

;.ex.x"

J choxi 1

to jun

-jisopls X sex: .jgoXii;

800.

MINUTES OF THE REGULAR MEETING OF OCTOBER 9,

BOARD

MEMBERS'

1995

:M-5

COMMENTS

Mr. Wayne Dempsey said he had been thinking of some of the things that have transpired recently in the district and with the Board. The thing that becomes very clear and something that he is particularly sensitive to is the need for the public to somehow be assured they are getting all sides of an issue. He said that does not always happen and it is not the Board's fault. A great disservice is done when the people that Board members serve and people in the community do not have the benefit of knowing all sides of the deliberations and all of the things that go on during a Board meeting. He said there may not be a whole lot that can be done. The press does not bother to tell all sides of the issue. He is not blaming any particular paper, radio station, or TV station. The Board has an obligation to make sure that the public knows all sides. Mr. Dempsey said he would like for the Board to again explore the possibility of televising Board meetings on public access cable television. There are those who believe that is the worst thing that could be done, and it may very well be. But, at least the Board owes it to themselves to look at that possibility, so that those citizens who are interested can listen to the debate for themselves, hear all sides of every issue, shape their own opinions, make up their own minds about what the Board is doing in the district. A couple of years ago staff did some work trying to determine what it would take to have a rebroadcast on Cox Cable. Mr. Dempsey asked that staff again revisit that issue. Mr. Dempsey said the Board addresses a lot of things. If you look at some of the issues the Board has discussed over the last three or four months, very few of the issues focus on the delivery of services to children in the district. He would like to hear from staff on some of the programs and some of the educational thrusts the district has for this year. It would not hurt the Board to take an introspective look at their focus collectively. Mr. Dempsey said one day he hopes the Board will be able to build true consensus and respect the fact that we are a diversified community with various interests, various constituencies and somehow forge together the kind of coalition that looks beyond political, socioeconomic boundaries, and idealogies. He said he had a chance to watch a video that opened his eyes about some of the paradigms that we all live with and have. He hopes the Board can get there without tearing this community apart.

Mrs. Thelma R. Parks said on the verge of the Character Counts Weeks, it is very disturbing to her to address an issue that took place during the last Board meeting. An incident, that she thought was dead and buried, until it raised its head on the editorial page of the local newspaper. Talk is cheap and action speaks louder than words. The Board had a retreat where they discussed good boardsmanship, superintendent-board relationship, and all of the things that go to make an excellent school district. Someone said that people who live in glass houses should not throw stones. A serious violation was made last week. We have Board policies and we have regulations. For those who were not here, she said she is not trying to air out dirty linen. When we are called irresponsible because we vote our convictions, it's very disturbing. When we are said to be irresponsible with the spending of our taxpayers money, that too is very disturbing. When we have a leader who goes into a meeting the day after a Board meeting and tells a group of employees that they may not get their supplies and they may not get their books and equipment because of what the Board did last night. They voted to spend $3 Million. Mrs. Parks said she thinks that is really hitting below the belt because books and supplies have not been on order, and the Board didn't have a vote when those books, equipment, and other supplies were not on order. But, to imply that was an issue that was part of the Bond issue sends the wrong message, it makes those persons who heard that statement say some ugly things . We had just received a memo from our leader who said let's be very careful about what we say in public, so we will not send the wrong message and will make people think that we are not unified or not of one accord. If that was said in that meeting, and she has every reason to believe that it was, then Mrs. Parks thinks that we have sent the wrong message and we should be very careful about what we say and what we do. Mrs. Parks said she has tried to be very creditable and honest, and she represents the people who elected her to serve them. But,, when we have people who have come and want to divide this Board by making those kinds of asinine statements, she said she thinks the Board should take a. look at what we

r BOARD MEMBERS" COMMENTS

801

= M-6

BOARD MEMBERS’ OOMMHSITS

MINUTES OF THE REGULAR MEETING QF QC-TOBER Q-

IQQFi.

BOARD MEMBERS' COMMENTS (Continued) say and we certainly ought to do what we preach. Mrs. Parks said she is very disturbed about it because it just happened to betheschool inthe district that was voted upon and it had absolutely nothing to do with whether or not you get supplies, equipment, and books. She said when she approached that person, he said it was not said, that he never said that. She said it is just too bad that people will hear you. She said she is glad that we are going to do something about Character Counts because it is important to be honest and trustworthy. Mr. Tom Yeargain said he was also disappointed last week. After attending the two Board retreats, he found out that the Board did not learn anything. It seems like irresponsibility and egos came into play. When a Board member can say this in public after attending the Board retreats and determined what the Board was going to do, Mr. Yeargain said he will never attend another retreat. He said the meaning was thrown out. Mr. Yeargain said the Board Presi^,e®,t is presiding over the Board and is not the spokesperson for the Board^ the Board has not voted that the President is the spokesperson. Mr. Yeargain said he hopes the Board President will remember this. Mr. Frank Kellert said there was a statement made about the Foster Estes property during the discussion of the building of the new school. There seems to hav^ been a memo that was around parti of t)i^ h^j^sg^shpe^; ^jj^t not all of it. Mr. kellert said he recelye^;,.his copy , pf <th^,-mem9 tonight and it was dated October 2. In going l^^ck llipte^ijig tp^tj^g tapes of the last Board meeting, obviously thpifljemo wa%";^j;i, th^ handggpf at least some pepple on the Bpard. He sai^ghp woul^^ iikp=,.^tp. rp^|g^ General Cotinsel that. anytiine \he requep^tiS Superintendent or the General Counsel's ofjjjpe, he ^pplcl epr^iaihly intend that the response to that request vpuldngo tp members, especially in light of the critical nature of the information and the critical timing of last weeks meeting. st v vftsr ck

Mr. Michael Carter said he has some concerns He has some written some suggestions and requests for. staff which he will give to Dr. Crawford and rpq^ests hX^t PF’ Craw^pj"^

get the information back to him. He the ©o uf was ; . ; . ■ /er the Mrs. Parks said she requested a copy of the ûdio tapp .forj^tast ^ge^s Board meeting. She said she was totally embajrgpsed. ,^here::,wprepSkips in the tape, critical issues that were discussed were not on the tape. Mrs. Parks said she called back and asked the clerk to make sure that she had a tape that recorded the business, of t^ggmeeting^;-.yoggijôul^nQt: have believed what she received on those tapes Those p4^ss,ups^( ;that”^gn|; right to the point where it appeared that mgyXP isomebody.-jâs nptedofcR^ what he or she was hired tp do, were left piiX?!iG It aln^gX of Watergate. She did get a complete cppy, a^d appreqX4't®Xiithatotgpg beipg made. She asked that she never be sei^^-pg audip -tXPBhepQPyidPfoB Board meeting where it has skips or where irifo:t^âtipn,X-Si U-B^X:Putf;j^h; was discussed in the Board mgeting. Mrs. asked for the tape because we get distortionsf(and thipgpjj that arg-^ppt factual. She wants those things that she requegjits., Shg g,sid;ishe,X@pgs

this does not happen again.

,.,f

forma ion

the

Mr. Ron Bogle commented about a parents' meeting held in Arcadia on September 14. He said there was apparently^j-gipme infprma-tf.i^pn in gthe community that tonights agenda contained g^n^. action ^jiXeinXtegardiBS Arcadia, that is not correct. Mr. Bogle saidj-pêr a pgj'jpd pf the -Igsfe two years the Board has heard numerous arguments for and against the deannexation of the area that is called the Arcadia region of the Oklahoma City Public Schools; approximatelyg§Q square mileSg. of -agpg removed by about 18 miles from the outside bprdpr of no:5yêas^j.Oklgjjomg City. There was some interest in having ag,;,gdditionXX- Wptihg ,-î^h parents who currently have children in the Oklghpina City. P,]^liCi,Schop^g j^^ We had heard from both parents and npjn-paren-^g;, b^t meeting tp ’îeal with district patrons. TXat ineetiX^cr;wgiS<_ hpl September 14 and was held at the Arcadia Elp^êntary .^hpoX p.m. until 8 :30 p.m. The invitation to that meeting jâg sggX pPiSyhfep parents who Have children in the Oklahoma Cit^^ygblic MpHopls Xistrigt® We do not have the addresses of othgr pepplg^p-eyen if wg- Xad ,wanted:tp have a meeting with a broader group of citizeng.-,, This mgetingj- by des^gg was a parents meeting, 'although there were .pppple the;pe^whggwere ijpt parents, they were welcomed and, given an e55^^tiPPP9yli^4^yy!ay° The meeting was structured in a formal W^s tp glyg sB,y®Fyu opportunity to be heard and the meeting was taped. At the agreement of all present, there was a discussion that was structured as follows; >ld i- , Ax-; .ii.3. Oi'i • 2 OR .Ak tfa . i. iv? ■ -V ' .axding . c. erioc' of ..a, ' c.nd ..âsnt.

802^

MINUTES OF THE REGULAR MEETING OF OCTOBER 9,

1995

-M-7

BOARD MEMBERS' COMMENTS (Continued)

Each side of the issue "pro" and "con" was given 3 minutes. When a "pro" deannexation spoke, a "con" was then given the opportunity to speak until all parties were heard. Twenty people in total spoke that night. Everyone was given an opportunity to speak even though the meeting ran longer than planned. The opportunity was given on several requests and felt that everyone who wanted to speak had the chance. Those in attendance were Dr. Earline Peterson, Principal, Arcadia Elementary School, Dr. Marvin Crawford, Superintendent, Mr. Darrel Shepard, Executive Director, Board Related Services Division, Mr. John Butchee, Elementary Director, and himself. Mr. Bogle said the Board was invited to attend with the date and invitation included in their Board packets, as well as having been announced at a prior Board meeting. No other Board members were present. In total 11 people spoke in favor of maintaining the status quo and 9 people spoke in favor of deannexation. Given the structure of the meeting, an even split was expected on the issue. Of those who spoke in favor of the status quo, 18 had children currently enrolled in the Oklahoma City schools. They were unanimously in favor of maintaining the status quo. Their comments were favorable about the Arcadia Elementary School and for those that had children in middle school and high school, their children's experiences were favorable in their comments. There was no concerns expressed about the length of bus trips, etc. In total there were between 90 and 100 people in attendance. At the end of the evening, Mr. Bogle asked for an informal show of hands, a straw poll of those who would be in favor of deannexation and those who would be in favor of maintaining the status quo. Of those present, approximately 11 people "voted" for deannexation, the remainder voted for staying in the district. Mr. Bogle said he presents this report as a factual account of what occurred at the meeting. He went to the meeting fully expecting the parents of the children currently enrolled in the Oklahoma City Public Schools to petition for deannexation from the district. After that meeting he was surprised by the comments of the currently enrolled parents, and as he said and was quoted on KTOK radio, it caused him to reconsider the question of whether or not Arcadia should be deannexed. For the purpose of clarifying any misunderstandings, that does not mean he has changed him mind. It caused him to pause and reconsider the merits of the idea of deannexation. He said any reasonable person would have come away from that meeting with such a reaction because the patrons who are currently served in that area were not opposed to staying in the area. Also, for the purpose of clarifying a comment that was made on KTOK, Mr, Bogle said he estimated that 90% of the people there had voted to maintain the status quo. There is some, based upon the telephone calls he has received, who interpreted that as saying that 90% of the people in Arcadia were in favor of the status quo. He said he does not know if 90% of the people in Arcadia feel that way, but he does know of those people who attended the meeting, the majority of people were in favor of the status quo. This was not a scientific poll, it was not anything other than an effort to find out what the patrons who are currently enrolled in our district feel. Mr. Bogle said as he has told the numerous people who have called him, and perhaps those on the Board who have received calls, this Board is dealing with this problem and will try to do the right thing. One of the things Mr. Bogle said he would note, as we get into Citizens' Comments, that the emotions on this subject seem to be very strong based on the calls that he has received and the calls reported by other Board members. There are feelings that are very strong about whether or not Arcadia should stay in the Oklahoma City Public Schools or should not. We understand the feelings are strong and the emotions are high. Tonight as citizens speak to the Board, Mr. Bogle requested that citizens try to state their case in a way that does not end up alienating the Board either pro or con. We are all citizens trying to do the right thing. CITIZENS

COMMENTS

Larry Pardue, Arcadia area resident, talked about the deannexation of the Arcadia area and requested a vote of the people in the area.

Donna Miller, Arcadia area resident, talked about the deannexatibn of the Arcadia area.

Dee Black, Arcadia area resident, talked about the deannexation of the Arcadia area and requested a vote of the people.

Cindy Nunley, Arcadia area resident, talked about the deannexation of the Arcadia area.

BOARD MEMBERSâ&#x20AC;&#x2122; COMMENTS

ciTizrajs' COMMENTS

803.

t;.

MTMTTTRfi OTT THIH RP!nTTT.aR Mi;!P!TTNa OP ArTARPR

1 QQ^

M-8

CITIZENS'

CITIZENS' COMMENTS

(Continued)

COMMENTS

Linda Morgan, Parent, West Nichols Hills Elementary School, talked about the day care centers and the task force to be developed.

Tammy Attebery, Parent, Arcadia area resident, deannexation of the Arcadia area.

Cindy Townsend, Arcadia area deannexation of the Arcadia area.

resident,

talked about the

talked

about

the

Robert Upshaw, President, Harding Middle School PTA, talked about the needs relating to staffing at Harding, the need for a library, and maintenance problems.

t,EGM. REPCTCT

Cherie LaFleur, Parent* Harding Middle ,;;^’G^hpol, .tall^Qd about her concerns at Harding. She also talked about the dress code for students.

10.

Michael Slaughter, student. Northeast High School (former Harding student), talked about the transfer of an administrator from Harding, felt, that,,.an assistant principal should remain at the school.

LEGAL

REPORT

■I 'i

tiaJjced \!ed.

VS1

Mr. Cleeta John Rogers, General Counsel, said a memorandum of the Legal Department's activities has been provided to the Board. ......

. ..

SUP E R I N T E N D ENT'S REVISED BOND FUND REPORT REVISED BCND FOND REPCRT

. .ent.

REPORT 'si r

ikeci

the

akk

PTA,

Dr. Marvin Crawford, Superintendent, said th^^goard Qg^pcjoêr provided with a discussion item regarding-the ,=ggyised sc9pa ;.<^f wg^k f@5 the 1993 Bond Issue. The same report is brought to the Board again tonight for their consideration as an action item. The reason being, if the scope of/v^prk is to be changed as propgged, authofityjîs geg^gd from the Board to prpceed, espeqially so ' tha^^ythe eng^peprs-^gan beg^n revising the p:p:pcess for gome ,pf the HV^ j^^prk. k^'gn gg^tigp reporting on the Bond issue, this report includes the action the Board took during the October 2 Board meeting regarding the Parks Elementary School. He asked that the Board consider approval of this scope of work so work can proceed. Regarding the action on the Parks Elementary School, Dr. Crawford said we are proposing visiting with the architect and contractor, even after the contract is let, to determine if there are some cost savings that can be enacted in têr.projee-g,-iîtbout taîjig away from the building itself . He said her-believed that could "be accomplished through negotiation with the contractor. With the architect's help there are a few items that we might be able to eliminate or improve upon. We feel that there is a hand railing that extends down the hall further than necessary and is probably an obstacle. He said it is a minor thing, but we could probably negotiate the hand railing out of the contract for about $5,000. In reviewing the document in total, there was more drywall or sheet rock than is necessary in some areas. The architect hgc^;. specifip^1/22i^g^ pieces of dry wall or sheet rppk back-to-back, ând we: kpojj^plhaf S/Skingji would meet code and would be strpng enough.couldj$5,000 out of the project by dping that.1 Rpgg^jding spgcifj-fg cgj;llgg tile, in our opinion, we would be able to n,eg9;fciate ,Gpptrac:lefe^B to some extent on that, . We Kaye no provisipag:- fpr "no sag/l ceiling-^KllS anywhere else in the district, and we know ’ thgtQis’^^g necessary item. Additionally* .there,.is a ppssljKiiity P;^.psipgt^9“^cSYS pipe, instead of concrete pipe for .some pf,,tha;?4t'ainage?tfe^ ag much as $5,000 to $10,000. We have .âY.tewed<2ekte)i§iyely lightning features in the .contract. We do ; faal therea^g that are over lit we ' could take as mup^£-as $10 cpntract because of unnecessary lightning,,, jTheê^gig; . jadditiggal insulation in the project that is unnecessaryljj,Jn faPttth*ere .a.re placpg that are double insulated. We have insulatipn iln the,ôeilingjandaalgp additional insulation in the roof. Speaking,tio^this issue cogld pauge a savings of $15,000 to $20,000. We could saveaConsiderable :fpnds nging a different system of heating and air condi^^j-oning in,kthg 29*^11001^ by using a DX or split system rather than the bolder/chilled glpgh gystgro and would be able to enact $150,000 to $200,00^;.in sayj-pgs. n \’"W<r'k-X •' O'J

IjJ. ... xl; iT:,-ck

■

AiG t.nA TSA ■ Ik

MINUTES OF THE REGULAR MEETING OF OCTOBER 9,

1995

= M-9

SUPERINTENDENT'S REPORT (Continued Dr. Crawford said we feel confident 'that even though the contract has been let, and the contract will be signed within the next day or two, considerable savings will be enacted on the project, just as we would on any new project that was let. (Dr. Crawford said he wanted to emphasize that the proposals he mentioned would not impede the progress of the school and there would not be a delay for redesign work. After the contract is let, the contractor could start the dirt work, drilling, and preliminary work to construct the( building.

DISCUSSION OF REVISED BOND FUND REPO Rfl? Mrs. Thelma R. Parks said what she was hearing is very disconcerning to her. She said Dr. Crawford is proposing a number of changes in this plan that was approved last week. She said she does not trust what is being said. We may not have a school at all because we are changing the aftr conditioning, roof, walls, etc. (She said she would not vote for that. The Board voted last week to accept Plan A.J We have tossed this thing around for at least two years and then you ask for additional time to bring it back to the Board for us to discuss it, and we did that. It seems that ever since you have been here you are determined that the school is not going to be built. She said she does not like that. The taxpayers voted for the construction of that new school. They went to the polls and they voted, and here you are now trying to change. This is ridiculous.

Dr. Crawford said it is financially prudent for staff to look at all expenditures and determine if they are totally necessary. The review of the plans is no different than any other major plans that will pome before staff for a project of this type. The air conditioning and heating arrangement might even be more desirable than the system that was proposed. There is certainly no reason to over engineer with hand rails, ceiling tile, lighting, or any of the things he mentioned. The Board challenged s^aff last week to determine if there are some saving^ that could be enacted throughout the Bond issue to overcome the deficit that will be created as a result of this vote and that is what we are about.

Mrs. Parks said there are some situations that may be negotiated. She asked if he understood that the Board voted on this last week; Option lA and all of the items in there. She said he is not a part of the prevailing majority so there really should not be any changes and you can't bring any changes until the construction starts. Mrs. Parks said she did not understand why the Superintendent is bringing these things to this Board, asking for approval. She said she is sure they are going to do something about it in terms of satisfying Dr. Crawford. But, the point is, this issue was voted on before Dr. Crawford came here and she has yet to hear him say we don't have sufficient money to build some of the other schools that we have and pt^chase some of the furniture and supplies that are being put in those other schools. For example, at the Bondâ&#x20AC;&#x2122;Oversight Committee meeting this past week, it was noted that a $5,000 door is being put on Nichols Hills Elementary School. Mrs. Parks asked if that is going to be the same thing that will be put in all of the other schools. She said she knows better. She said she does, not understand why the Superintendent wants to change this, when we just voted for it last week.! , Dr. Crawford said the reason she does not know of his making this kind of presentation on the other projects is that she has not been privy to that conversation. He said he could assure her there are a number of other projects that are discussed almost daily where dollars are pared where possible. Dr. Crawford said we want to spend dollars as wisely as we can.

Mrs. Parks said she has not been privileged to Dr. Crawford's conversation with his staff, but she has been privileged with some comments that he has made and consequently they don't sound like they are the kind of statements that a superintendent would make behind the Board. She thinks it is unfair. The Board voted on Plan Ia . She questioned how Dr. Crawford could change it. Dr. Crawford said his proposed changes will not compromise the building one bit. This will be a quality building. Nothing we are doing will take away from the efficiency or the design of that building.

RI|ISED Fuihro REEâ&#x20AC;&#x2122;QRT

805,

‘

: .1 •

MINUTES OF THE REGULAR-MEETING OF OCTOBER 9^ -199.5-

M-10

SUPERINTENDENT'S REPORT (Continued) EffiVISED BCW FUND REPdO?

Mrs. Parks said that she did not trust him. She does not trust him when he says there is nothing that is going to be done that would destroy this building when he is talking about making changes and we have not even signed the contract. She saidf Dr Crawford gave himself three months for staff to look this over. You have brought it back and we have talked about it. Now before we get it started, we are going to make some changes on the air conditioning, walls, etc. She said the Superintendent is not that concerned about the other schools that are in the district. The superintendent just seem to be picking on this school and determined that it is not going to be built.

Dr. Crawford said he would acknowledge that we did address this issue a little sooner than he would have liked to. If we had another two or three months tq<»,continue working on those plar^,^we would,,.h^ve had all of this taken care of before it was brought to the Board. He said we were told to bring the plans to the Board, which we did in the best manner that we knew how. We think they are a buildable set of plans, but tjhere are simply some things that we think we can save some dollars on that will not comprise the efficiency or the design of the building. Mrs. Parks said he put that in the option he brought to the Board last week. All of this stuff that you have listed is what we voted on.

: i. ;?he Oj, ot T..., ..ijt . .11. wRsu Dr. Crawford said that is what will be built,j.,jbu^Q'|:here.spnj^ that ' can be enacted if we are able to ins,truqt our ,.jcontractq:^/an*^

architect to look at those items, among otherand des,terming, if there are some costs savings. ie ■ r r: ■ ac uid we

S'Ci; ' j-. we le . .ng to Mrs. Parks said we had this plan votedop . weel^, a.nd./ tl|e Superintendent didn't mention all of the thipgs that is gientj.qnj.ng now. But it passed. You didn't expect it tCrâss.. N^jw;, yqu wantatS come back and change some things about the air conditioning arid that is not fair. You are saying that this is not a racial issue. It is everything |3ut whatever we are supposed to, bg,, doing argUrid tîs Bogj^* When we voted last_ week, you said you would aeqept the .decision Board. The Board ‘yoted on^ it and pasged ib. ^,.gere you igge^ gqîpgijbuc^ today, you, want tp change, it. Talking upder’p t,he guige< thg;^. yqUj;:p^§ saving money. Whyjdidn't you save money ,ior tijtg $5,000 ^qgr-or the » chair that was put,in some other schools. .yhej:e;.ure monigg t^hut yoriaS§ save, but vheneygr you rob Peter to pay Paulj; somebody^rpaygjx^rj itj.-^

Dr. Crawford said that was exactly right and we are $1.8 Million out 6 compliance in, the Bond issue right now, so ,^e>,haye gototO|,fig(i dgl^gj; to save in every instance that we can. He ggid.he aurggdg^i^h her. Mrs. Parks said when we sent those six peoplg.-j-to WashijU^tpUijt prepare for the Council of Great City Schoojg, confergnpe^ i,we gpguJ better than $ 3 5,0 0 0 or $40,00 0 for that trip,. „ Now„ only^ itbat,., g,we tUgged right around and did some other things, as far a^ money is concerned. Mrs. Parks said she never heard him say that we shouldn't do that. ■c:r.

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Dr. Crawford said he did, not send anyone to V^a^shirngtonje tonixiq ... . . , ko’iv,, "OL,.;.aat tc Mrs. Parks said Dr. Crawford was not here, hg -couldn't, jsendint hem they went and they did spend money. She said..tii_e meinbership^^^ $2^j0§g to belong to the Council of Great City Schoo]^s,Q.but shg,ngye^^^eardQ^j^jm sit here and say, we couldn't do that. .They ,wgnt and jt^gy^^rgugM conference ' here' gnd she did not, hear. pr. Craii^fpyd say gjje that because we don't jiaye the money. Mrs.Y Payks;. saj-d DrarC?,W^9F^ should just be f,air, if that is what hg says hg, is gpingicW ^9 ^^4

is what'he was ,sglected .'tQ

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/Y-r-ies khax. -/ 'can X- pa-s &= .i.fc.-. d Regarding the $400,000 for the equipment, Mrs. Parks said that item wag placed with an asterisk and something about hgying to fipdj.-anigdditigngl $400,000. She said the Board vqted last wgekyjât fqr|;t^g kitchen equipment and other things would , com.g .Lgnt o^ tî^^.cpgpjgral,^^^ as it has for all of the other schools. ' .■ie xl . ...ahiLCx.cB, Dr. Crawford said that $400,000 item will be ;',ngqegsary,^-£or egs ' .us to to open the building. Therg grg some other itgins thatkî.ll bg rep with opening a new school, as is always the cage r and hgYânt^jto,,brii}g that to the Board's attention. He said he provided undgr'^Rarate qover last week the fact that our district is going to have to look at every dollar very closely from this time forward and;,gome of the ^contingencies are not what they once were. ;.. , . .. iS CG.......................... C S S.-k t . bpit ;; .,. ..-. 4'” -. ' .. x,.ersLrp. is xiS'^DOOLs’,. kv, n.W ,

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806re

JMJfflJZES-JlE-JraUELJ^

OF OCTOBER 9.

1995

=M-11

SUPERINTENDENT'S REPORT (Continued) Mrs. Parks said Dr. Crawford was again playing with words that she does not understand. She said we have never purchased kitchen equipment and supplies out of Bond money for the other schools. In addition, he says the school costs $3 Million. Every school that we have renovated has cost that much and then some. We didn't take money out of the Bond Fund to pa^ for all of that equipment for those schools. He is just trying to make it sound exorbitant; that it just can't be built. But everyone else's school has been renovated and remodeled and cost more than $3 Million. She said if that is not true, then prove her wrong. Dr. Crawford said he is simply the messenger. He needs to bring this to the Boards attention and that is what he is about.

Mrs. Parks said she is the messenger that sends the message and she is saying that this is unfair. We voted and the Superintendent didn't expect it to pass and it did pass. Now you are bringing a lot of other issues here to add to that school. Mr. Wayne Dempsey said last week when he discussed with the Board the Proposition 1 Bond financial report. Dr. Crawford indicated that there were still 22 schools where he was leaning toward a chiller and boiler system. Mr. Dempsey asked if Dr. Crawford had done any thing further toward trying to look at the possibility of modifying the systems in those schools.

Dr. Crawford said we would determine if a DX or some other combination type system might be used at those 22 schools to pare down the cost of air conditioning. It will take us a while to review the buildings as they are rather comprehensive. Specific recommendations will be brought to the Board at the proper time. Mr. Dempsey asked if systems other than chiller and boilers probably represent a savings in terms of Bond issue money?

could

Dr. Crawford said there would be some savings. On the negative side, we do have a number of unit ventilators that we still have to dispose of. There will definitely be some cost savings associated with that type project. Dr. Crawford said that a multi-story school lends itself more to the boiler/chiller concept than a one-story school.

Mr. Dempsey said he thought he heard Dr. Crawford jsay last week that it is possible that we may be able to do some of those schools with a split system and it will in fact save some Bond issue money. Dr. Crawford said that was correct and he did say ^hat.

We will be able

to save some. The Board needs to look at the efficiency and the total scope, but that report will be brought to the Board. Dr. Crawford said the report will take a little while because it will be very difficult to determine what the cost savings might be without doing a pretty good engineering design. Mr. Dempsey asked if the Board is being asked to approve the entire packet the Board has in front of them tonight.

Dr. Crawford said yes, so that we will be able to start the work on the project, certainly the Board has the privilege of at any time putting a halt to any of those projects or amending those projects. Staff needs some guidance from the Board so that we will know how to instruct the engineers. Also, it will enable us to work on the other projects; floors, ceilings, painting, lightning, etc. Mr. Dempsey said with respect to all of the projects where Dr. Crawford is recommending that the Board look at roof-top, DX or some other kind of systems than chiller/boiler , could Dr. Crawford give the Board some indication of the estimated savings per ton for the district. Dr. Crawford said he could not give an estimate of savings per ton. He said he could say that we looked at every project separately and assessed what it would cost with the chiller/slush water system versus what it would cost with a roof-top, DX, or a combination system., ; We budgeted around $11.00 per foot for the chiller/slush water system with a $1 Million contingency in case we do not quite make the budget on some of those projects in the beginning. We budgeted approximately $1,500 per ton on the roof-top systems.

REVISED BOND FUND REPCXIT

807.

MINUTES OF THE REGULAR MEETING OF OCTQBER-9.

1995

=M-12

SUPERINTENDENT'S REPORT (Continued) REVISED BCW FUND REPCRT

Mr. Dempsey asked if the district was looking at the potential of maybe a 50% savings?

Dr. Crawford said that is the case on the one-story buildings. He said he would not want to be that bold on the multi-story buildings.

Mr. Dempsey said he realized that the engineers would have to do some work before Dr. Crawford could make some hard and fast estimates. He said he believes a single story building is one-half the cost per tonnage of a multi-story building. That might not necessarily be the case when you are doing a multi-story building. He said what he is wanting to hear Dr. Crawford say, and maybe he does hear him say, is that Dr. Crawford believes that the changes he is asking the Board to allow in terms of scope of work in moving tg.j, the new i,^ystems is an attempt to save money and rebalance the Bond project over the long run. Dr. Crawford said Mr. Dempsey was correct. Also, it will enable us to expedite the project, if the Board approved this process, we will be able to) start on some of those projects within the next six weeks.

Specifically at the elementary schools and Star Spencer High School. Star Spencer is a single story building that could be affected very nicely with roof top and DX units. For theJ record, Mr. Dempsey said the Board did enact by majority vote

last we^k for the staff to accept the low bid on the Thelma R. Parks Elementary School. He asked if Dr. Crawford had: a datej pgrtain when;the contract will be signed and when work Wii^:i^ptuallj^^jj^g4=^^ that school? i

Dr. Crawford said negotiations have been underway wit^ the^ fqontractor since the Board acted. He said Mr. Darrel Shepard, Exeputiyg Director, Board Related Services, was going to see th^j4 the contract j_is îgngid within the next two or three days. Dr. Crawford asked.-\-^|hepar^' if he had a signing date? f.;:. ; > -is i . .. 5 ■■ in- ' . .tie . c.n:;' ■ irct r.o Mr. Darrel Shepard said he did npt actually haiVê a date,.,, '^s SQpn asg tê information comes from the Service Center, Dr.-, Jack Is.^'s st-^ff,, yifth finalized insurance and necessary bonding material, the contract' will be signed. .j'ili ..nab/ ' us to ... . . , : ..... ■’’.■■■ vvo X bo Dr. Crawford said a meeting was held with th^- jcpntractorjpn J'rideye^S^ the contractor sees no reason for a "hang-up. We shoul^ Se -^^ning-t:he contract this week.

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Mrs. Parks said the Superintendent said he wanted some guidance from this Board. Tê Board, gave him guidance ,,and ddreption. Superintendent said that he wants to save the, district-, SQine mo^giey;. Where is it going? Back into the Parks ..Eleiêntary Scôol j jôr .-ip s i,t going to some of these other projects. , sq , > ■ buiLn thao

Dr. Crawford said we were about $7 Million out on the Bond issue before we brought this report to the Board. The sayings that we aye wajjting to enact to this point, will offset that $7 MijIAi?’^ overage. Vê do, about $1.8 Million overage in expend!tures ^^hat mup^. J>e - dealt, again. If we are able to enact some additlgjigl. savings veitêr different system of air conditioning or some other process, then yes, we will apply that toward the deficit created as a result of the Parks vote. .iv& bi., uot. ua the ..... aub*:. vuLt.b Mrs. Parks said Dr. Crawford seems to want, E,lîiien;tp.ry School to carry the brunt of all the deficits in bklahoma City Public Schools. You are proposing to cut the air conditioning when the engineer stood at the podium last week and said you are not going toQpayp If you use the DX system, it is less expensive,-but thpbÊih®§P;,: oh/jijt./. jg more than on the chillers and ventilators. Mrs. Parks said she passed the Service Center yesterday and some more storage tanks appeared on the lot. She said she did not know wherp they ar,p.,goining jfj:om.iciSingejthe Board voted for the HVAC for the Parks jElementapy Schog'i, hopes those chillers will be used and not sent /to ,pp.me plaGjp-elsg/^,, system is not what the architect drew into tl|©ip,l gYg,ur people Jâ said that it is less expensive, but it is not attractive and you are going to have to up-date it every five to seven years. Why are we not doing the project in a manner that we will bnot hayg utOs£]^.® repairs.. She said we don't seem to learn froijsPhg mistgkg^ wej|isye

made in the past.

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808,

Bi'

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!•!!

. MINUTES. ..QF-THE REGULAR MEETING OF OCTOBER 9,, ...19.8.5.-

-M-13

SUPERINTENDENT'ii REPORT (Continued) ■. drawford etc Dr. saLd there is some bad information regarding the five to .T7On' years. T seven T le split system, or the rodf-top units will last twenty to twenty-five rears. He said he did not know where that information came from. He feels vejry comfortable that we are putting a system in all of the schc 3ls that will benefit the schools over the long term. If you want to i rgiue the boiler/chiller versus roof-top/DX, it is like ajrguing Ford or Chevrolet. Dr. Crawford said he could promise they are good systems or welwould not be wanting to place them on the facilities. He said his reputc|tion as well as Mrs. Parks is at stake and he wants

REVISED Bew" FUND REPCRT i

to do a good job for this district just like she does. i i ■ Mrs. Parks said if he went to that administrative meeting and told those people that the reason they were not going to get supplies and equipment because of the Parks Elementary School, she does not know whether the Board can trust his credibility.

Dr. Crawford said he would address that matter later in his report. He noted he had already discussed that matter with her. He did not make that statement and he asked her to bring those witnesses before him and let him, Mrs. Parks and the witnesses debate that. Dr. Crawford said he,did not make that statement. Mrs. Parks said Dr. Crawford should go to the administrators and see if they will tell him. They were sitting iuj the audience and Mrs. Parks said she believsd that if they were listening to Dr. Crawford and he made that statement, then it was ridiculous to say that they will not get their suppl|.es because of what the Board did in approving that $3 Million (buildihg).

Bond Fund Report; Proceed With Air Conditioning Projects and Other Construction and Remodeling Projects ! Recommend acceptance approval of the revised Bond Fund Report and authorization to proceed with the air conditioning projects and other construction or remodeling projects as identified and costed in that report. (Presented October 2, 1995; Revised October 9, 1995)

Frank Kellert Michael Carter

MOTION: SECOND:

RECOMMEND ACCEPTANCE OF THE REVISED BOND FUND REPORT AND AUTHORIZATION TO PROCEED WITH THE AIR CONDITIONING PROJECTS AND OTHER CONSTRUCTION OR REMODELING PROJECTS AS IDENTIFIED AND COSTED IN THAT REPORT. (PRESENTED OCTOBER 2, 1995; REVISED OCTOBER 9, 1995)

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye no

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

no no aye

MOTION CARRIED 4 aye, 3 no.

DISCUSSION OF MOTION Mr. Frank Kellert said he would like to make the motion as stated in Item 1, except use "acceptance" rather than "approval" of the revised Bond Fund Report as part of the Superintendent' s Report and authorization to proceed..." He said he is not really sure and has not had time to check out whether or not it is advisable for Board members to actually approve a deficit budget. If this is coming before the Board as a budget, he said that is one thing, if this is coming as a Superintendent's Report, the Board does vote to "accept" that report. But, he would also clearly like to leave the language in the motion that the Superintendent has asked for, "that i this vote would signify authorization to proceed with the air conditioning projects and the other plans." Mr. Kellert said it was a simple change of a word, but to his colleagues on the Board, he asks that they be cautious in voting something that appears to be a budget that is in the negative. He said the same thing can be accomplished using the word "acceptance."

R. #83 AUTHCKIZATiai TO PROCEED WITH AIR CONDITIOSING PROJECTS & OTHER OC»ISTRDCTICN/ REMODELING AS IDENTIFIED

)

809.

MINUTES OF THE REGULAR MEETING QE OCTOBER 9,

1995...

H-14

SUPERINTENDENT'S '1 REPORT (Continued) R. #83 AOT[K»IZATICW TO PROCEED WITH AIR CCWDITICXSIING PROJECTS & OTHER craisTROcriCN/ REMODELING AS IDENTIFIED

Mrs. Terri Silver asked if the motion only accepted the report, if that gave the Superi:^tendent authority to proceed with the projects?

Mr. Kellert said he was leaving that language in the motion so it would be very clear to the Superintendent that he can proceed exactly as discussed. Mrs. Silver asked if the Superintendent proceeds with all of the projects, if he will be taking on the responsibility of creating a deficit? Mr. Kellert said the Board does not know and he does not think the Superintendent knows either. That is really the point. It depends on what the savings are. Some of the things mayupthave been tried yet. There is a very real chance that this number may not be right in either direction. Mr. Kellert said he did not think the Intent of it was to hold the Board to that, it was to give the Superintendent the authority to change the scope of wprk on some of these projects to'bring the costs down to deal with the overall deficit. Mr. Kellert said he is perfectly willing to do that and wants to make sure that the Superintendent understands that he has the authorization to do that. At no time that the Board has been receiving the Bond fund reports has the Board actually approved any of the reports. The Bo^4 gone on. He understands the Superintendent ',3 need for authorization to make his changes and that is the intent. ■ . ................ I in ....nifcn.n ;;ic utjuna Dr. Crawford said he would address that needs authorization or approval from the Board to go forward because we must tell our engineers something. We put them on "hold" in July and we are not getting anything done as far as planning,rccK’r need^ito tell them^to go forward or to revise their scheme. oonal - v oz cr< niyiq a

Mr. Kellert asked the Superintendent if the motion simply says "Recommend acceptance of the revised Bond Fund ^Report a^d.authprizat^gn to proceed with the air conditioning projects," ; would.;-g^th^J^gs satisfactory? 'q’q-sz. , ti .■d'yet? Dr. Crawford said he did not have a problem with that.

Mr. Kellert said that would be fois motion.

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Mrs. Parks said if the Board approves this, jit j-js changing, t^e-yot^ was made last week. She asked again if that ppntract ^puid be si this week? . joa.

Dr. Crawford said he could not make the contractor sign, this week. j Oyr plans are to sign.the contract this week. Dr. Crawford added that he fully thinks it will be signed this week. .... isqt:'t.qL riq ,3., . .pei&ds Mrs. Silver offered an ^endment stating to |A^pept the; Bond Fjind Report excluding the Thelma R. Parks Elementary Schppi'and authorize proceeding with the other construction and remodeling projgcts." Leaving put; the Thelma R. Parks Elementary School because that was voted on last week. Mrs. Silver said she thought the motion would make Mrs. Parks more comfortable. .in-... i ..It; Mr. Michael Carter asked if striking that oneplj-ne wou 1^.knock out al,l of the savings plans the Superintendent had? 3

Dr. Crawford said striking that one line woulcj^not affect anything that is planned at this point. He said he did not think the motion as amended would cause any problems with what he has proposed. Mr. Dempsey asked the logic of leaving the Parks sctipc^l put, at thxs point? He said he did not understand the ^ogig of ddigg- that, .3 Mr. Bogie reminded the Board that the amenctnent needed the support of the Seconder. _ . .,.3 ti.......

Mr. Carter said he has the same question as Mr. second the motion to continue the discussion. I... r

Dempsey but he would

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.l.a.

fc.

JIU9UIES. OF THE REGULAIL-MEEIING QF OCTOBER 9r

1995-

=M-15

SUPERINTENDENT 'S REPORT (Continued) Mr. Dempsey said he did not see the need to continue to sit the school out by itself. It is in, it is done, the Board has approved it. The Board is looking for savings everywhere, why do we need to take it out now. He said he thinks the Superintendent knew what he was doing when he put his figures together. Again, he asked for t^e logic behind it.

Mrs. Parks said it appears to her that the friendly amendment is taking the Thelma R. Parks Elementary School out of it, otherwise it would be included in there and the changes would be made. Mrs. Silver has taken that out so it would not be included because it was voted on last week and it doesn't need to be included this week.

Mr. Dempsey asked Mrs. Silver if that was her intent? Mrs. Silver said Mrs. Parks has the feeling that changes will be made if we vote this line item in the document. Since that was approved last week by the majority of the Board, it makes Mrs. Parks more comfortable to remove the school from this vote.

Mr. Kellert said he now has questions. It was not his intent in changing the word to "acceptance" to remove from Dr. Crawford any authority or recommendations he might have for reducing the cost on this or any other project. If that is the case, he would go back to his original motion and say leave it all in there. We "accept" rather than "approve" the Bond Fund Report, but the authorization to proceed with the air conditioning and remodeling projects can go on, including all projects and the Parks Elementary School. He said it was not his intent to remove any possible savings from being considered by this Board in that or any other project. If that is what is going to happen, he would respectfully ask that the amendment be withdrawn, using the word "accept" and leave all the projects subject to good engineering judgement. Mrs. Silver said she would withdraw her amendment.

Mr. Carter withdrew his second on the amendment. Mrs. Parks said she wanted Mr. Kellert to explain his motion to her and the meaning?

Mr. Kellert said the only thing he was saying was when the Board receives reports, whether from committees, staff or any one else, the Board has the practice of "accepting" these reports. It has been that way with everything from Superintendent Reports to Equity Reports. However, the word "approval" means something different at least when he sees a group of numbers. That means he is approving a budget as being something that he can live with. As a public official iin the State of Oklahoma, he said there may be a statutory problem in approving a budget that is a deficit. Just in case this could be interpreted as approval of a budget, he is not comfortable doing that so he simply asked that the word "approve" be changed to the word "accept" so the Board could accept the report and at the same time authorize the Superintendent to move forward with any architectural or engineering changes, especially engineering changes that would benefit the bottom line of the whole Bond project. Mrs. Parks said she did not have a problem with the word "acceptance" as much as she has with the intent of that. Because what you are saying, you are just changing the word "approve" to "accept" but all of the components that were in that original motion is still there.

For clarification, Mr. Kellert said he did not want to be misunderstood. If the Superintendent feels that equally functioning and less expensive air conditioning systems on any of the schools will save this district money and reduce the deficit he is in favor of doing that regardless of which school it is on. Mr. Kellert said that was the intent of his motion.

Mrs. Parks said last week the Board approved the HVAC for the Parks Elementary School. When Mr. Kellert says his motion allows the superintendent to change something, he was not a member of the prevailing majority. She said she did not know how he could make a suggestion to change this since we have already agreed. Mr. Kellert said the Board has had cases where Dr. Isch has reworked contracts before they have been signed, all during this Bond project.

R. S83 ' AUTHCRIZATION TO PROCEED WITH AIR CCWITIONING PROJECTS & OTHER OraJSTRUCTION/ REMODELING AS IDENTIFIED

811.

-MINUTES OF THE -REGULAR-MEETING OF OCTOBER 9... 1995

-M“16

SUPERINTENDENT'S REPORT (Continued)

R. #83

AUTHOlIZATiaj TO PEWDCEES WITH AIR GCWITiaSIING PEKUECTS & OTHER OraJSTRUCTICW/ REMCOELING AS IDENTIFIED

Mrs. Parks said if that has happened maybe we just didn't catch it.

Mr. Kellert said it was only for the benefit of the district.

Mrs. Parks said the Board approved something last week that was spelled out. There was no guess work about it. She said she thinks Mr. Kellert is making that motion to allow the Superintendent to change what the Board approved last week. Mr. Kellert said he did not think this would change the scope of work of anything that is in that project.

Mrs. Parks asked why the Thelma R. Parks Elementary School was listed if it is not changing anything. _ oci kfe

Mr. Kellert conditioning, there was too Kellert said specified.

said he did not hear anything said about less air less lightning, or less insulation. All he heard was that much specified. He has seen that in a lot of jobs. Mr. he was not opposed to reducing something that was over

For clarification, Mr. Bogle asked the Superintendent if any change order for more than $5,000 is required to have;Board approygd? .

Dr. Crawford said that was correct.

o :c

Mr. Bogle said it would be inconsistent for hiit^^p vodte favor oftjthig item giyen his vote at the last meeting. His fyotei Shpijl^ nq;^ imply.^in any way, he is not .going to encqurage the Supqr<i-ntendqnt-tq move forward on all projects, ,, Mrs. Parks, said, she felt the Board was in .yiolatiq^j of ,ptheirv/GWR policies when the Board approves something, as they did last week, and come this week to change it. The person who is making the change or asking for it to be accepted, was not a .mqjqi^er pjrevai3.igg majority.

Mr. Kellert said this is not the same questiqn. This, is a question about accepting the Superintendent ' s Report ,§nd a coipptehensive Bqg^ Fund Report. He said he did not see the Par,k,Sj. school qn thej.agendq,.j.

INTRCWCTICM OF NEW DISTRICT TUDMINISTRATORS

INTRODUCTION OF NEW DISTRICT ADMINISTRATORS.

ii.r

cliiCi

Dr. Crawford said he understood it was customary for the Board to be officially^introduced tq the new administrators in the district after the start of the school year. Mr . Darrel Shepard read the qames and asked bhq^^qllowing^geqt-ral, Q:g^iGq and Service Center Administj;ators come fqrwardt j r sjrwsrc

Mr. Mr. Mr. Ms. Ms.

Kevin Berry, Accounting Manager Truly Clark, Director of Buildings and Grounds , Richard Marmon, Administrator of Management-Informatiq-n Sandra Mejia, Acting Coordinator of Americsil Hispanic Marsha Tidwell, Administrator of AccountingsServicesh

own or

.It;

Dr. Crawford said after tonight's meetingphe district, will^-£t|q discussing and introducing a prqposal for the^jDay Care.^qqnd^^ RECESS

RECESS

Mr. Ron Bogle called a short recess at 9:10 p.m. The meeting reconvened at 9:25 p.ip. '..auai the doa..,-, to ce .. .•. .A C, 'L?.!.' i t:; LI J, L X J. .- ■ < C 3, C l

Affio .

s-k,s. ,a ;. , Ms® J d.; ;,.S, ......

. .i

So; -/.ices

812.

â&#x2013; MINUTES OF-THE REGULAR MEETING OF OCTOBER 9.

1995

-M-17

PERSONNEL

AND

ENCUMBRANCES

Frank Kellert Terri Silver

MOTION: SECOND:

R. #84 APPROVAL OF PERSCX4NEL AND ENCUMBRANCES

MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Mrs. Thelma R. encumbrances: 23-9602388 11-9602398 23-9602439 23-9602458 11-9602487 11-9602584 22- 9602625 23- 9602667 11-9602783 11-9602795 11-9602787 31-9602812 22- 9602970

11-9602975 11-9602976

23- 9602990 23-9602991

Parks

said she had questions regarding the

following

Ancient Threads, Ltd. (Instructional Materials) Red Rock Distribution Co. (Diesel Fuel) The Write Track (Instructional Materials, Chapter 1) Elizabeth J. Cooper (In-district Travel, Chapter 1) Drive Train Bus (Open Purchase Order, Garage Services) Edits (Career Resource Material, Vocational) Portion Pac Inc. (Dressing, Mustard, Catsup, CNS) Mirex, Corp. (Copy Machines, Chapter 1) Stephen Sanders, CPA (Preparation of Estimate of Needs) Stephen Sanders, CPA (Annual Audit) Thelma R. Parks (NABSE Conference, Dallas) Carpet World (Floor Tile, Arthur Elementary School) United Repair Co. (Parts, Labor, and Repair Services, CNS Laundry Equipment) Sandra Soli (Artist in Resident, Monroe Elementary School) Sandra Soli (Artist in Resident, Quail Creek Elementary School) Wanda Thomas (Consultant, Thunderbird Day Academy) Milton A. Comios (Counseling Services, Thunderbird Day Academy)

Mr. Wayne Dempsey asked about encumbrance 23-9602578, Southwestern Bell Mobile Systems for $1,500. He said he hopes this is an actual warrant that is being written against the $40,000 encumbrance the Board discussed some time ago.

Mr. Belphry Dean said this particular encumbrance payment of cellular phones for the mobile labs.

for

Chapter

Mr. Dempsey said he hopes this is something that comes out of the $40,000 that was talked about regarding the Southwestern Bell mobile telephone bills. But, he is sure that it is not. He said he could not overemphasize his belief that we should spend a little more time being very caution about what we are spending for luxuries. To a great degree, this district functioned very well without mobile phones when they were not available. It bothers him to spend so much on mobile phones and then say we cannot afford to buy textbooks. He said he is looking at some of the things we are doing and we have some oversight responsibilities in the Federal programs as well. Just a couple of weeks ago we paid thousands of dollars more than we had to for laptop computers for the Chapter 1 program. Now we are looking at Southwestern Bell mobile telephone bills. You add that to the other encumbrances the Board has seen for the district, that comes to $41,500. He said it is his hope that this comes under control and we begin to look at them very seriously in terms of fiscal responsibility.

813.

■ ’’'"pH-

MIMUTES OF THE REGULAR MEETING OF OCTOBER 9. 1995-

H-18

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances

Approval of encumbrances as listed in the agenda for purchase orders (11-9602362 through 11-9510997) written during the period 09/19/95 through 09/29/95. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

- General Fund -Building Fund - Child Nutrition Services - External Funding -j1993-1994 Combined Purpose Bond

iltSO iEl ceci / hi .natj ons i.

.ion;::

..k tS

, nn ni'i’S naiitfc a.lsci f i naveS', vided

CERTIFICATE OF INTERNAL AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. t 9602362 TO 9602992, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.

EDW.

ROMERO

DATE

:• Jsh

i.rL-

Gunter, Lori Husted, Christopher

03-03 $24,345

Prairie Queen SED Teacher

Mark Twain 8-22-95 3rd Grade Teache r

Bullock, William

Burnett,Connie 01-03 $23,165

01-03 $23,165

Wheeler 8-28-95 3rd Grade Teache r

9-12-95

03-03 $24,345

Columbus 8-31-95 Special Ed Teact er

Bruckner,Randi

Karen

01-03 $11,582

Pierce 8-28-95 .5 Pre-KDG Teact er

Brown, Amy

Bryant,

01-03 $23,165

Cleveland 8-22-95 2nd Grade Teache r

9-5-95

Brough, Angela

Brewster,Tamara Jackson SED Teacher

Grider,Shirley

01-03 $23,165

9-5-95

Jackson Math Teacher

Branch,Michael

Morgeson,Nita

Moham, Tanya

McDaniel, Timothy

McDaniel, Jennifer

Johnson, Kim

8-28-95

8-22-95

Westwood .5 EDK Teacher

Rogers LD Teacher

Grant Math Teacher

8-28-95

8-22-95

9-13-95

Capitol Hill HS 8-24-95 SS/Econ/Geog Tei cher

Altern Ed Facil PE Teacher

Altern Ed Facil Elem Teacher

Nichols Hills 8-28-95 .5 Pre-school T« acher

Gatewood MH/LD Teacher

Graham,Jennife ?Prairie Queen 8-28-95 Special Ed Teacl er

01-03 $23,165

8-23-95

Westwood PE Teacher

Bearren,Connie

8-28-95

Gibson, Kimberl' '■Rancho Village 8-22-95 Special Ed Teacl er

Jackson Science Teacher

Creston Hills 9-5-95 2nd Grade Teache r

01-03 $23,165

Carlson,Leslie

EFFECTIVE DATE

8-22-95

Adams PE Teacher

Beard, Robin

ASSIGNMENT

CERTIFIED (con :inued) :

NAME

Chalmers,Emily

8-28-95

Lee Title I Teacher

Beard, Jennie

01-14 $26,255

ANNUAL SCHEDULE/ STEP/LANE

SALARY

01-03 $24,180

9-12-95

EFFECTIVE DATE

Northeast Math Teacher

ASSIGNMENT

Bailey, Helene

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS

01-03 $11,702

03-03 $24,595

01-10 $24,995

01-03 $23,165

01-04 $23,605

01-03 $11,582

03-07 $26,480

03-03 $24,345

03-05 $24,880

01-03 $23,165

ANNUAL SCHEDULE/ STEP/LANE

SALARY

o o 0 (+ H0 e ffi o.

o M ca

n o

n (A O

•0

i-» KO

:|c

JJLI

<D U1

n h3 H 2 O O •q o n ha o ca M

-3 n co o ”3 ra i:

>1^

I—*

ASSIGNMENT

01-03 $23,165

Westwood .5 EH Teacher

Wheeler 8-22-95 1st Grade Teachs r

Linwood DD Teacher

Ross, Vicki

Sisney,Shannon

Snider,

01-08 $25,785

01-05 $23,675

Title I 9-13-95 Mobile Lab Teach er/Driver

Capitol Hill Ele m 9-7-95 3rd/4th Grade Te acher

Vasek,Grovella

Wallis, Estela

Columbus 9-13-95 Custodial Workei

Capitol Hill Ele m 9-21-95 Title I Asst

Bass, James

Boydstun. Peri-Ann 101-01 $7,813

160-01 $10,302

01-03 $23,165

Tanksley,Vickie Fine Arts 8-11-95 Voc Music Teache r

SUPPORT:

03-03 $24,345

9-18-95

Kelly

03-03 $12,172

9-11-95

John Marchsll MH Teacher

Powe11, Moni ca 03-03 $24,345

01-03 $11,582

Britton 8-22-95 .5 Pre-KDG Teacl er

Pederson,Julie 8-22-95

01-03 $11,582

ANNUAL SCHEDULE/ STEP/LANE

SALARY

Garden Oaks 8-25-95 .5 Pre-KDG Teach er

EFFECTIVE DATE

Norris, Andrea

CERTIFIED (cont Lnued):

NAME

Zahira

Transportation Bus Driver

Lee Bilingual Asst

Transportation Bus Driver

Support Services Bilingual Asst

Support Svcs Bilingual Asst

Jefferson Library Clerk

Support Svcs Bilingual Asst

9-18-95

9-12-95

9-20-95

9-12-95

9-15-95

9-6-95

9-18-95

9-8-95

EFFECTIVE DATE

Heronville Bilingual Asst

Support Services Bilingual Asst

Lumda, Rudith

Luong, Bon

9-8-95

9-12-95

Custodial Svcs 9-14-95 Relief Custodial Worker

Jordon, Justin

Hernandez, Mari. I Cleveland 9-19-95 .5 Custodial Woj ker

Gillett, Roger

Garcia, Elizabeth

England, Gregory

Cross,

Castaneda, Trinidad

Capps, Vickie

Brantley, Anayansi

Braddock, Dana

ASSIGNMENT

SUPPORT (contii Lued)

NAME

PERSONNEL EMPLOYMENTS

103-01 $7,921

160-01 $10,302

158-01 $5,556

105-02 $5,303

103-02 $8,019

105-02 $5,303

103-01 $7,921

130-01 $8,741

103-01 $7,921

ANNUAL SCHEDULE/ STEP/LANE

SALARY

o &

o 0 0 ft

O Ed co

n r

0 ■3 0 0

■3 8 n

a I

■3 n

'fl

iinir

r»

Carolyn

Leslie

6-6-95

Hernandez,Blanc a Columbus Bilingual Asst

ASSIGNMENT

Capitol Hill Ele m 6-6-95 Entry Kitchen As St

Transportation Bus Driver

Maintenance Carpentry Supvr Thomas, L. T.

6-6-95

Mark Twain SED Assistant

Ramsey,

Diane

Spec Ed Svcs 5-31-96 Speech Patholog; St

9-29-95

Scott,Jr.,Walt ;r N W Classen 9-29-95 Custodial Workei M. Sue Simmons

Lam,

Bodine 5-6-95 Entry Kitchen As St

11-10-95

6-6-95

Oby, Elzora

Fillmore Media Assistant

Classen Adjunct Teacher

iMPLOYMENT PERIOD

Emerson 5-8-95 Night School Suj vr

6-6-95

Support Svcs 7-1-93 Bilingual Assist ant (from leave of c bsence)

Everett, Carol

RETIREMENT:

Parrish,Linda

Chaney,Shanna

EXPIRATION OF

Wilson, Vicki

ELIMINATION OP POSITION:

Williams, Bradley

Triplet, Eugen ; Hoover 9-22-95 Custodial Workei

Stepeny,Paula

EFFECTIVE DATE

9-1-95 Johnson,Darlene Custodial Svcs Relief Custodial Worker

9-7-95

3-12-93 Douglass Custodial Workei (from leave of c bsence)

John Marshall PH Aide

Transportation Bus Driver

Graves,Taffiney Edgemere Class Size Asst

Glover,Orville

Conner,

Anifowose, Joseph

SUPPORT:

Mills,

Douglass 1-26-95 Cosmetology Teac her (from leave of c bsence)

NAME

SUPPORT (contij lued) :

ANNUAL SCHEDULE/ STEP/LANE

SALARY

CERTIFIED:

EFFECTIVE DATE DISMISSALS:

ASSIGNMENT

DISMISSALS:

NAME

PERSONNEL TERMINATIONS

ANNUAL SCHEDULE/ STEP/LANE

SALARY

ts t: o o*

ft H-

o 0 is

o n w

z o

s o

o 2 ss

โ ข0 W

(

I r\3

kO kO U1

o o H O n M z

Z o o

ยง

I-" (Tk

Rebecca

Cathy

West, Marian

STUDY:

Gannon,

Amortegui, Miryan

Allen,

HEDXCAI.:

NAME

EFFECTIVE DATE

6-6-95

Stonegate Class Size Asst

Support Personne 1 8-22-95 Lie Practical Ni rse (extension of s tludy leave)

9- 8-95

Transportation Bus Assistant

8- 28-95 Arthur Entry Kitchen Ae St

ASSIGNMENT ANNUAL SCHEDULE/ STEP/LANE

SALARY

NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY

o o 0 <+ H0 a (V o<

o K

’0 n 90 cn O

111111

o o

3 a 3 3 ■3 3 a a

a a ■3

(* a

■3 8 a a a

8 3 ■3

I-* "J

8X8.

MINUTES OF THE REGULAR

MEETING ■■Ci£-jQCIQ.BER_a.^_-iaa5-

^M-23:

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

PROFESSIONAL-TECHNICAL:

Oklahoma City Public Schools Foundation Administrative Assistant

8-31-95

Butler, Don

Hoover Middle School Math/Science Teacher

9-19-95

Dayton, Dana

Jackson Middle School Social Studies Teacher

9-18-95

Anderson, Claudia

Ridgeview Elementary School Day-Care Assistant

6-6-95

Barnes, Donald

Pupil Transportation Bus Driver

9-15-95

Brown, Arvella

Gatewood Elementary School Attendance Clerk

9-8-95

Caine, Angela

Ridgeview Elementary School Pre-School Assistant

9-29-95

Combs, Sidney

Pupil Transportation Bus Driver

6-6-95

Creager, Ginny

Edgemere Elementary School Class Size Assistant

8-22-95

Durant, Sophia

Hawthorne Elementary School .5 Hispanic Bilingual Assistant

9-15-95

Ek, Sheila

Shields Heights Elementary School Kitchen Assistant

6-6-95

Ferreria, Grade

Pierce Elementary School EDK Assistant

9-18-95

Garcia, Maria

Lee Elementary School Bilingual Assistant

6-6-95

McNitt, Patricia CERTIFIED:

SUPPORT:

8i9y

MINUTES OF THE REGULAR MEETING OP OCTOBER 9 . -M-24'

PERSONNEL AND ENCUMBRANCES

(Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SITE/ASSIGNMENT

EFFECTIVE

DATE

SUPPORT (continued):

Henton, Catherine

Rancho Village Elementary School Licensed Practical Nurse

9-27-95

Johns, Lawrence

Pupil Transportation Bus Driver

9-13-95

Johnson, Pinkie

Northeast High School .5 Counselor's Aide

9-18-95

Jones, Katreece

No. Highlands Elementary School Title I Assistant

6-6-95

Kelly, Jr., Roy

Webster Middle School SED Assistant

9-15-95

Lee, Theodore

Pupil Transportation Bus Driver

9-15-95

Link, Edonia

Capitol Hill High School Kitchen Assistant

6-6-95

Manuel, Valerie

Douglass High School Special Ed Assistant

6-2-95

McClarty, Linda

Ridgeview Elementary School SED Assistant

9-22-95

Mitchell, Marilyn

Special Education Services Administrative Secretary I

9-20-95

Morgan, Alycia

Management Information Services Administrative Secretary II

10-13-95

Nguyen, Loc

Support Services Bilingual Assistant

9-7-95

Nguyen, Tan

Pupil Transportation Bus Driver

9-5-95 â&#x2013;

Owens, Deymon

Classen School of Adv. Studies Custodial Worker

9-14-95

Patton, Craig

Pupil Transportation Bus Driver

6-6-95

820,

MINUTES QF THE REGULABUMIEEJINC QF OCTOBER 9,

1995

M-25e

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda (continued): NAME

SUPPORT

SITE/ASSIGNMENT

EFFECTIVE DATE

(continued):

Phillips, Lorie

Personnel Services Data Entry/Personnel Records

10-13-95

Ramos, Wendi

Hoover Middle School Special Ed Assistant

6-5-95

Roland, Jr., Dewitt

Pupil Transportation Bus Driver

9-6-95

Rollins, David

Pupil Transportation Bus Driver

9-29-95

Ross, Derrick

Pierce Elementary School .75 Custodial Worker

9-20-95

Smith, Lucretia

Stonegate Elementary School Class Size Assistant

5-6-95

Stafford, Dorthola

Harding Middle School Kitchen Assistant

6-6-95

Wright, Robert

Horace Mann Elementary School SED Assistant

6-6-95

821.

si®;* MINUTES-45EL4DHE-JlEGUljyUMEiau:NG-X>EUXaCOBER-9L ^^

=M-26=

PURCHASING R. #85 APPROVAL OF PURCHASING AND GENERAL BUSINESS

AND

GENERAL

BUSINESS

Wayne Dempsey Tom Yeargain

MOTION; SECOND;

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH 4. ROLL CALL

Mr. Mr. Mr. Mr.

MOTION CARRIED 6 aye,

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye no aye

Kellert, Dempsey, Carter, Bogle,

aye aye aye

1 no.

DISCUSSION

Regarding Item 0, Getting Real About Violence, asked for further information. j;,

Thelma R.

Mrs.

Parks

Mr. Richard Vrooman, Director, High Schools and Adult Education, said this is a program to prevent violence on campuses. He said staff is looking to address that issue from various ways at the high schools.

Regarding Item Q, paper recycling program, Mrs. Parks asked if there was information on, thi5 item in, their Board .pack^ljs. TiSHs; , -ih Dr. Crawford said the information was in the additional information packet. He said this is a recycling project tt^at will benefi-^ students and student activity funds. The dollars are saygd through the,Recycling and would be deposited back in student activity, funds. , 1995-96 Laundry Supplies

Child Nutrition Services;

1995-96 Laundry Supplies

Child Nutrition Services is recommending the purchase of laundry supplies for the 1995-96 school year. The company chosen was determined based on price. All purchases will be charged to Child Nutrition Services. QUOTATION 8287 LAUNDRY SUPPLIES ( 8 MAILED - 5 RETURNER DMI WHOLESALE TEXTILES

C Edi.Jciti.

, . Ampusi -I'a'y l~

...

6000 each, bib aprons, twill bib , D^WBIB-W, Drink Base for Secondary School Cafeterias

Drink Base;

£, ; H.df

For Use In Secondary School Cafeterias

... 'his j.oaaJ. . eiaticn Approval to order 2000 cases of Vita Pupp^lush Drigjc Base fo;ceusg in secondary school cafeterias at a cog:^g..of $6§j^per^,oaseyQi^J| purchases will; be Qjiarged to Child ,Nutri:^|on Services.

Contract; Farm Fresh Institutional Division/Townley's Dairy for Sunny Delight Juice Products d : saa

Sunny Delight Juice Products

Approval of a supplemental contract witj^ Farm Fresh; InstitutiQrjai^ Division/Townley' s Dairy for Sunny Delight Juice Pji;-9ducts;-,at .a. of $.057 per 16 oz. container for us^., ;Ln all gfjhoQjs. ffQtal ordered amount to be based on participation. All purchases will be charged to Child Nutrition Services. Cancel Scantron Agreement and Contract with

Exact Data Management

Cancel Agreement; Management

Scantron

and

Issue

Contract

Exact

Data

Approval to cancel agreement with Scantron and issue a contract to Exact Data Management for the maintenance of 87 Scantron Model 1200 scanners located in District buildings fprs a cost} of $J^,630 for 8 months, beginning November 1, 1995. This expenditure will replace the previous Board approved ex;pe^diture a ;tQ Scantron for $16,400 for the same period. Totalsavings to th^“District will be $2,770.,. ,, ,5 C!;c use 3 , & ., cab . ' ■All bv.Lc&ts j

'iJ

j S it'

822.

â&#x2013; MINUTES OF. THE REGULAR MEETING OE -Q..CTQBER-9,

1995-

SM-27E

PURCHASING AND GENERAL BUSINESS (Continued) E.

Amendment;

R. #85

Truant Students

An amendment to the action of the Board regarding truant students at its meeting of August 21, 1995, as follows:

Truant Students

â&#x20AC;˘Amend statement from saying:

"Authorization for any peace officer to truant students to the THRIVE program."

detain

and

take

To:

"Authorization students."

for

any

peace

officer

detain

truant

(Change made in response to request from District Attorney's Office. The decision as to where to deliver the truant students needs to remain with the peace officer.) F.

Agreement;

Karla McBride, Consultant (Science Fair Activities)

Approval of an agreement with Karla McBride to act as a consultant to prepare and administer the District's science fair activities. Duties will include, but not be limited to, inservice training for teachers, recruitment of judges, communication with teachers, the corporate community, and others. Fee for service will be $10,000, payable at the rate of $1,000 per month during the school year. This expenditure will be charged to the District's General Fund. G.

Agreement; Oklahoma Department of Human Services (Little Wonders Child Care Center) Emerson Alternative Education Center Confirmation of an agreement (grant acceptance) between the Oklahoma City Public Schools and the Oklahoma Department of Human Services to operate child care services for sixteen infants of parenting teens at the Little Wonders Child Care Center located at the Emerson Alternative Education Center for a total cost of $34,520 to be paid by The Department of Human Services.

Xerographic Paper From Sam's Club;

Supply and Distribution

Approval to purchase xerographic paper for use by Supply and Distribution (warehouse stock) for all schools and departments from Sam's Club, who submitted the low quotation (10 mailed - 6 returned). This expenditure, in the amount of $246,837.62, is to be charged to General Fund account 611-098-5300-610-000-0000-000039.

Glass, Glazing, Department

and Supplies

(Crutcho Lumber Co.);

Maintenance

Consultant Agre^nent: Karla McBride

Agreenrent: DBS; Little Wonders Child Care Center

XerograjAiic Paper; Sam's Club

Glass & SuEplie Crutcho Lumber

Approval to purchase glass, glazing, and supplies for use by Maintenance Department (warehouse stock) from Crutcho Lumber Company (7 mailed - 1 returned). This expenditure, in the amount of $15,303.00, is to be charged to Building Levy account 621-0002620-610-000-0000-000-051.

Paint, Hardware, and Supplies;

Maintenance Department

Approval to purchase paint, hardware, and supplies for use by Maintenance Department (warehouse stock) from the following companies who submitted the low quotations (13 mailed - 6 returned);

Crutcho Lumber Company Devoe Paint Company H-I-S Paint Mfg. Company, Inc. Del Paint Mfg. Kelly-Moore Paint Company Bolton's Hardware TOTAL

$ 4,603.00 419.83 2,384.40 5,009.47 467.10 3,069.25 $ 15,953.05

These purchases are to be charged to Building Levy account 621-0002620-610-000-0000-000-051.

Paint and Supplies for Maintenance Dep

823,

=K-28H

R. #85

Lumber and Hardware for Maintenance Department

PURCHASING AND GENERAL BUSINESS (Continued) K.

Lumber and Hardware;

Maintenance Department

Approval to purchase lumber and hardware for use by Maintenance Department (warehouse stock) from the following companies who submitted the low quotations (7 mailed - 2 returned):

3,687.50 76,844.08 $ 80,531.58 $

Frank Paxton Lumber Company Crutcho Lumber Company TOTAL

These purchases are to be charged to Building Levy account 621-0002620-610-000-0000-000-051. Computer Printer Ribbons (CPI/Micrqaqe)tr y Management Information Services (For All Schools)

Computer Printer Ribbons: Management Information Services

Approval to purchase computer printer ribbons for Management Information Services to be used by all schools from CPI/Microage, who submitted the low quotation on specifications (13 mailed - 8 returned). This expenditure is to be charged to the following accounts s $ 17,254.75 14,541.12

611-000-2844-610-0Q0-0000-000-055 611-00012114-610-006^0000-0 00-05 5 TOTAL

Printed Forms: Management Information Services

Printed Forms: Management Information Services Approval to purchase printed forms for use ■ ,^nagement Information Services from the following companiea^ib^jsu^itted the

low quotations

(12 mailed - 7 returned):

DPS Printing Services, Inc. Precept Moore Business Forms Okiahonia Busines s'* Forms Quantum Forms Corporation TOTAL

2,675.00 6.713.50

emu.......

LOli — s, 80(r. 25------3.262.50

rciiB CPI /M-- ■ ;roage

This expenditure is to be charged to Gem^ijal Fun<4| ^cpounJ;: 611^; 2844-610-000-0000-000-055. clia i to I C- Ci owing' Title 1 Materials and Supplies: Rigby Education

"Getting Real About Violence: Drug Free Department

Software Support & Training: Title 1

Title 1 Specialized Materials and Supplies (Rigby Education); For 45 School Sites 5 X 7 c> 5 4 . 'I; -I,.541 . : 1 Approva.1 to purchase specialized materials and supples^^ixpiise by Title 1 at 45 school sites (kindergarten program) from Rigby Education. This expenditure, in the total amount of $34,460.00, is to,1)0 charged to account 623-511- 100j[^T3.^,Q()-429-1020-000-069 and has bSen approved oh burCFederai EducatidharGrant and/or Programs.

"Gettinq Real About Violence":

Drug Fra^.pepartip^t, ■ify-n-j

-ed Che

Approval to purchase a curriculum "Getting Real About Violence" (three, modules ) for use by the Drug Free Departmept ;inr,Tg^radas six through twelve from Comprehensive Health Education Foundation. This purchase, in the. amount of $10,710.00, is to ba2,P;hauged to account 623-741-1000-641-000-0000-000-043 and has been ,approved on our Federal Educational Grant and/or Programs. 3 262 C O Software Support & Training; Laboratories

Title

1 Office & Parent Literacy c-,.oc6-

Approval of software support & training for use by the Title 1 Office and Parent Literacy Laboratprij^ at vairtPUM:s.^lP?5PP'^^£¥ schools from the foilbwihg companies; “■ ” Josten Learning Corporation Computer Curriculum Corporation .TOTAL ..J -.-iI-'C,.

' i

- ; e I, u

Q--'6CG

. Cnal

/ ■ I- C

, . .i

i '

$ ,42,SOO>pO b:X5,;359;oo ,£c2^5:^i.A(l60.QO, ,

■j --162 0 -■ C; 0 0' Q 6 a and i.:. and/or E'cograffis,

.. Cr,.' Cc-

r.L/.X k A.;;",: ;

. X.

V .

824.

MINUTES QF.THE REGULAR MEETING OF OCTOBER 9,

1995

â&#x2013; M-29 =

R. #85

PURCHASING AND GENERAL BUSINESS (Continued) These purchases are to be charged to the following accounts;

623-511-2900-650-000-0000-000-000 623-511-2900-320-000-0000-000-000 623-511-1000-430-429-1050-000-000 623-511-1000-320-429-1050-000-000 TOTAL

7,200.00 5,600.00 14,359.00 1,000.00 $ 28,159.00

These purchases have been approved on our Federal Educational Grant and/or Programs.

Agreement CERAD Industries;

Paper Recycling Program

Approval of an agreement with CERAD Industries to permit CERAD to implement a paper recycling program in district Schools and the administration building through June 30, 1996. Agreement calls for school participation and payment of proceeds into individual school's activity funds. Fee for recycled materials will be based on 30% of "Office Mix" price as determined by the national commodities market.

Agreement: Paper Recycling Program (CERAD)

(ITEM R RELATES TO A BOND FUND PROJECT) R.

Electrical Material Elementary School

(Pyramid Electrical Supply);

Rancho Village

Approval to purchase electrical material for use at Rancho Village Elementary School From Pyramid Electric Supply, who submitted the low quotation on specifications and/or general conditions (11 mailed - 3 returned). This expenditure, in the total amount of $13,276.90, is to be charged to Bond Fund account 631-108-4700-610000-0000-000-370.

Electrical Material: Rancho Village Elementary Schl. {Pyramid Electrical Suppl'

ii: ' V-, .-zr.-"

825.

STATEMENT(S) OF CERTIFICATION

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recoxomendation for expenditure of Bond funds for the purchase of

.e.X^OfcriO^,4â&#x20AC;&#x201D;meteg.xal for, use at Rancho yillage Z^om Pvreittid Electri-O, SuoDlv in the Board of

Elementary School Education Meeting agenda of g^tofeey 9r 1995 la proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Electi<

(Date)

826.

â&#x2013; MINUTES QF THE REGULAR-MEETING OF OCTOBER 9.

1995

'M-31

UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE) CITIZENS'

COMMENTS

(CONTINUED)

CITIZENS' COMMENTS

11.

Paul Mahan, Student, Arcadia Area deannexation of the Arcadia area.

12.

John Birdwell, Arcadia Resident, talked about deannexation of the Arcadia area.

13.

Wallace R. Mason, Parent, Northeast High School Bio Med, about the maintenance needs of the Northeast High auditorium.

14.

Barbara Outlaw, Assistant Principal, Harding Middle School, presented the Board with a petition; talked about her concerns with administrative assignments; staff reductions; and the extra efforts of staff during this school year.

15.

Rudy Rios, Teacher, Moon Middle School, talked about his concerns with the treatment of Hispanic students.

16.

Cindy Brown, President, OEA-OKC, talked about various educational issues.

BOARD

MEMBER S'

Resident,

talked

about

talked School

COMMENTS

Mr. Wayne Dempsey said he attended the Open House at Northeast High School and the auditorium is deplorable. Ceiling tiles are falling and it is certainly in need of maintenance. One thing he noticed last year in the Northeast auditorium was that many of the seats were covered with gang graffiti and this year some of the seats had the same graffiti from last year. Obviously on a maintenance and custodial level no one is paying attention to what is going on over there. He said he has been asking for three years to provide an intercom and public address systems. He said to his knowledge Northeast is the only high school in the district that does not have an intercom system or a public address system in the auditorium. He said no one can justify to him why this can not be done. He said he does not know what makes Northeast so different. Mr. Dempsey said two years ago when there was major problems and community perception at Hoover Middle School, there were some changes that were made. Some of those changes included sending many neighborhoods from Hoover to Harding Middle School. It was at the point where students from as far away as Britton Road and May Avenue who lived on the South side of the street were transferred to Harding Middle School. He said there were some neighborhoods such as West Nichols Hills, Nichols Hills, North Highlands, etc. that had originally been in Hoover Middle School that were transferred to Harding. At the same time, the Board voted to transfer Heritage Hills East, Heritage Hills, and Mesta Park neighborhoods also into Harding Middle School because that school was closer to the homes of students than the schools that they had been previously assigned. The issue of administrators at Harding is one that is difficult for him to talk about because he gets angry at the moving of an administrator from Harding Middle School. He said that move was totally unjustifiable and goes against everything this Board has attempted to do. He said he has asked questions as to why the move was made. The school is just over 50 students short according to a formula. He said he has talked to the Superintendent regarding the issue, and maybe it is just one of those things where somebody wants to show who is in charge. Mr. Dempsey said he would say publicly that what has been done at Harding is one of the worst things we could possibly do to a community and to several neighborhoods that are trying to build confidence in a school. We know how hard the people

BOARD MEMBERSâ&#x20AC;&#x2122; COMMENTS

827.

M-32

MINUTES OF THE REGULAR MEETING OF OCTOBER 9,-1995

BOARD MEMBERS' COMMENTS (Continued) BOARD MEMBERS’ COMMENTS

work and know about the character of some of the neighborhoods that were moved to Harding from Hover and know that there are some serious problems. The staff at Harding has worked very hard for the last couple of years to build the kind of relationship with the community and neighborhood associations where people would feel comfortable in reinvesting their energies and efforts in the public school system. Someone at the Central Office decided that wasn't important. The superintendent and staff can do what they want to do because it is their responsibility to decide where people are assigned. Mr. Dempsey said he wanted to state publicly that he knows all we have done is take a great step backward and it is an insult to now say that we want to put a intern at Harding Middle School when we have worked so hard to build rapport with those communities and with the staff that was there. He said the Central Office can do what they please. We will; do what we can do to ensure that Harding goes on. When we received that petition they said there were four felonies, now there are seven felonies. When something very difficult and troublesome happens at Harding Middle School, Mr. Dempsey said he was not going to blame the people at Harding because they didn't do it. The people at the Central Office for whatever their reasons decided tP do that. He said he would tell the Board as he has said before, that the reason he asked the Board to look at all polices regarding staff, is if the Board cannot expect staff to make decisions based on anything except numbers, thep, maybe. the,t.BQgrd needs to look over some of the decisions that staff iseniakii9,g bgcgyse in this case staff made the wrong decision for,- )Iardij)g. neighborhoods that they sent to Harding is totally disgustingjto himg, the way the whole manner has been handled. ,

Mr. Michael Carter said since last week's voê ther^jihas ;beeri majiy articles written and phone calls received. He aid for =^;th;e record,j,and for the people that made telephone calls who^ sîd the|.jyote,;,g|i.s budget, he does not see the Bond issue as a budget item^, , fltpisîip^ budget, it is a plan. A pian by which we are -?^t to fpilpyr-. .^pu pgnr^pt very well budget when almost every bid reppiyed ha%cbpen^ over^thp estimated cost. Mr. Carter said if he receiyps anot,he:jr,,;,,edi^Qr,ial pg anything that states we went oyer the budgel^,:.: .he, won'-jtj be respoâi^^p for what hp does . ' -.'.'e -3-

Mr. Frank Kellert said an Oklahoma State ^chppl Bpar^g T^ssociâJ^jpa District 6 meeting was held last weekend, .jêre wasj^-an iiitergsfei^g session with Brenda Reneau, Commissioner of \iabo.r off^cai (ê s^d-pi;t is incumbeifit that the, Boar<^ pontinue to make ;:sure thay^tjê Djjstript-^jjg not in a situation where the District anc^,5the ta2gggye,rs^-^.CQgj.<iLofe8 victimized by fraud. There was a particulargi^stanpQtWberpi.Ô MjllipQ Dollars worth of labor was fraudulently appl,j.a^ to a wp.gp, ra^ê og^^^g MAPS project. The result was that everyone ii|- the commjin^y to spend an extra $12,000 in the next year iij; prder to generate enough sales tax to pay that 20 Million Dollar mista^p. Mr..,JCplX^^ is turning over what he has to the Superintendent and ^the Labor Commission. He said he thinks the Board needs to take a hard look for the taxpayers of this district, because of ally;^]je scrutiny the,,distfjipt has been under and all of the negative press .regarding-(Overgges;, fetip Board needs to make absolutely sure that npn^, of our vjCpntracts,..have occurred as a result of fraud.

Mrs. Thelma R. Parks requested that Mr. JJ^rrel Sbeppi^d, pen^ ^e Character Counts flyer "You, Can Make A Differei^pp" to tfep- sphpjOls S^e said there are activities ph the flyer that the vpchoolsi-. ppul^5^p ,dy5g,ng the Character Counts Week. ' ‘ '

(-...Lei ..j

i. 3.

■/

7-777

t. <

,i7l,

1?.

.77.777'

,..7i

c;:7:;;7.7.r '7/7

i.? te th?

7. .7 n

htiVo

7.;i.

ha.ho.L?

..f O 7‘ -.

'”

77/

A 828.

-MINUTES OF THE REGULAR MEETINGOF OCTOBER 9,

1995 M-33

EXECUTIVE MOTION: SECOND:

SESSION

Thelma R. Parks Wayne Dempsey

R. #86

MOVE TO 60 INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) NEGOTIATIONS WITH EMPLOYEE GROUPS; AND (B) THE APPOINTMENT/ HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

OP E N

MOTION: SECOND:

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board went into Executive Session at 10:2

SESSION

Thelma R. Parks Terri Silver

R. #87 RBCxstirra®: in OPEN SESSION 10:50 P.M.

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

OP E N

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The BoardI reconvened at 10:50 p.m.

SESSION Wayne Dempsey Frank Kellert

MOTION: SECOND:

APPROVAL OF THE EMPLOYMENT OF PAMELA M. MUSTAIN, FOR THE POSITION OF COORDINATOR OF DAY CARE CENTERS FOR THE 1995-96 SCHOOL YEAR, AND TO BE PLACED ON THE APPROPRIATE STEP AND SCHEDULE. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 6 aye,

aye aye no aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

R. #88 APPROVAL TO EMPLOY: PAMELA M. MUSTAIN, C0C«D. DAY CARE CENTEEJS

aye aye aye

1 no •

ADJOURNMENT

There being no further business, the meeting adjourned at 10:53 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

APPROVAL FOR EXECUTIVE SESSICW 10:20 P.M.

R. #89 ADJOURNMENT 10:53 P.M.

829.

MINUTES OF THE REGULAR MEETING OF. OCTOBER-9-^-

H-34

ADJOURNMENT

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

M^utes Muiutes

state

approved

of OKLAHOMA ss. ' COUNTY OF OKLAHOMA

by ti the oy f 1995

Board

Education

this

day

) ) )

I, the undersigned Clerk of the Board OJ^ ji,ducation" of IndependentSchool District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. /TL , Witness my hand and seal of this School District this e? day of Z^i/M gfzC , 1995. -------

Clerk, Oklahoma (SEAL)

Board of Education

830.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995

;W-1 THE BOJkRD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF

OKLAHOMA

COUNTY,

CONFERENCE ROOM,

OKLAHOMA,

MET

SPECIAL

ADMINISTRATION BUILDING,

900

SESSION NORTH

THE

KLEIN,

BOARD

MONDAY,

OCTOBER 16, 1995, AT 7:40 A.M. PRESENT!

Ron Bogle, District 1 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Tom Yeargain, District 7

President Vice President Member Member Member

ABSENT:

Frank Kellert, District 2 Michael Carter, District 6

Member Member

CALL

T O

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. ROLL

CALL

ROLL CALL

At the time of the Roll Call, four (4) members of the Board were present. Mrs. Terri Silver arrived for the meeting at 7:45 a.m.

SPECIAL

BUSINESS Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEMS A, B, C, AND D AND THAT THE ITEMS BE VOTED UPON SEPARATELY.

R. #90 APPROVAL OF SPECIAL BUSINESS ITEMS: ITEMS ARE TO BE VOTED OJ SEPARATELY

VOTE ON ITEM A ROLL CALL

Mr. Mr.

Dempsey, Yeargain,

abstain aye

Mrs. Parks, Mr. Bogle,

aye aye

MOTION CARRIED 3 aye, 1 abstention. A.

1995-96 Agreement:____ Safety Administration Building

and

Security

Service,

Inc,

for

Confirmation approval of an agreement with Safety and Security Services, Inc. to continue security services for the Administration Building for 1995-96 for a total estimated annual cost of $27,000. Agreement has been reviewed by the District's General Counsel.

1995-96 Agreement: Safety and Security Services

831.

MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995

SPECIAL BUSINESS (Continued) VOTE ON ITEM B ROLL CALL

Mrs. Mrs. Mr.

Silver, Parks, Bogle,

aye aye aye

Mr. Mr.

Dempsey, Yeargain,

aye aye

MOTION CARRIED 5-0. 1995-96 Agreement: B. Therapists Unlimited

1995-96 Agreement; Therapy Assistants)

Therapists Unlimited (Certified Occupational

Approval of an agreement with Therapists Unlimited to provide on an as needed basis, certified occupational therapy assistants (COTA) for the 1995-96 school year. Cost will be $35.00 per hour for services rendered and $.28 per mile for in-district travel only.

DISCUSSION

Mr. Tom Yeargain asked Dr. Vern Moore, Deputy Superintendent, if Item B was another group of the 24 or 25 restricted groups of therapists and hospitals that perform almost the same types of services.

Dr. Moore said Item B was for a contract with Therapists Unlimited. is a new contract with this group.

Dr. Marvin Crawford said that Dr. Moore had assured him that the cost for this contract is less expensive than what the district could hire personnel to perform the same services. VOTE ON ITEM C ROLL CALL

Mrs. Silver, Mrs. Parks, Mr. Bogle,

aye aye no

Mr. Mr.

Dempsey, Yeargain,

^ye aye

MOTION CARRIED 4 aye, 1 no. Change Order #1 Gatewood Elem. School (K.J. McNitt Construction Co.)

Change Order #1: Gatewood Elementary School Brick Veneer (K.J. McNitt Construction, Inc.) Approval of Change Order #1 for brick veneer covering resulting in an increase in the contract sum of $30,818 for the general construction project at Gatewood Elementary School by K.J. McNitt Construction, Inc.

Original Contract Sum Net Change On Change Order #1 Total Adjusted Contract Sum

$ j499,,750.0Q +30,818.00 $ 530,568.00

This expenditure will be charged to Building Levy account 621-0004700-450-000-0000-000-240.

DISCUSSION Mrs. Thelma R. Parks said that she needed an order for an increase of $30,000 for a general Gatewood Elementary School, when we have said not have money to complete those projects that approved.

explanation of a change construction project at from time to time we do have not been signed and

832, MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995

M-3

SPECIAL BUSINESS (Continued)

Dr. Crawford said the change order is necessary due to an agreement in the neighborhood association that structures of this type will be bricked. The architect was not aware of that stipulation when the project was started and the project was well underway when the brick requirement was brought to the district's attention. Therefore, we have no option other than to brick the facility. He said siding could have been used but the cost would have been almost identical. Mr. Ron Bogle asked if there was anything in the file from the neighborhood association stating specifically their requirements or expectations?

Dr. Crawford said he had not seen anything in the file, but he has talked with the architect and Dr. Jack Isch, Executive Director, Management Operations, and has been assured that is the regulation. Mr. Wayne Dempsey said he believed the Gatewood neighborhood is an urban conservation district and is this is in fact a code issue. The code requires that you must brick metal exterior buildings in that particular area of town. At the point the building permit was granted, the person at the permits desk did not catch the fact that the multi-purpose building was not going to be brick. The on-site inspector shut the job down because the plans did not show brick on the metal building. He said that would not only be required in the Gatewood neighborhood, but any neighborhood that has a urban conservation district designation. Any of those neighborhoods would require bricking of metal buildings. He said it is a lot more extensive than just the neighborhood association in Gatewood. He also pointed out that this is a building levy project that was originally approved by the Board and not a Bond issue project. The Board originally approved $500,000 for the Gatewood project and the project came in at $499,750 complete. Mr. Dempsey said from what he understands, this particular change order is well within the limits of the rules regarding change orders.

Mrs. Parks asked how many change orders had been issued on the Gatewood project? She asked what had actually been spent on the project?

Dr. Crawford said this was the first change order. For clarification, Mr. sequentially?

Ron Bogle asked if change orders were listed

Dr. Crawford said change orders were sequential.

Mr. Bogle said he heard Dr. Crawford say neighborhood association and Mr. Dempsey said it was something else. Dr. Crawford correct.

said

was

sure

that

Mr.

Dempsey's

terminology was

Mr. Bogle said the Board was being asked to spend $30,000 over budget on Item C, and spend $25,000 on Item D. He asked if there was any explanation for the Board as to why they are being asked to go over budget. He said he would like to see something that states it is a requirement before he votes . He said a lot of neighborhoods have the metal "temporary" buildings and the difference between the metal building at Gatewood is that it has a permanent foundation so it can not be called a "temporary building. But the other "temporary" buildings have certainly been in place as long as any permanent building. The neighborhood association said they did not want the metal building in their neighborhood and the neighborhood required that trees be planted around the building. He said he wanted to make sure that we are being equitable with the other neighborhoods and not doing something in Gatewood that we should be doing elsewhere. Mr. Bogle said he would like to see something that states this is a requirement before he votes on it. Dr. Crawford said that would be provided to the Board. However, he has visited with the architect more than once regarding the Gatewood project and places his confidence in the architect.

833. MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995

H-4 SPECIAL BUSINESS (Continued)

Mr. Bogle said that he must see something in writing that says this must be done before he will vote on it. -------------Dr. Crawford said the document would be provided to the Board.

Mr. Bogle said when third parties come in and tell the district they must do things that cost money, he wants to see the requirement in writing. In the future, Mr. Bogle said he hopes the Superintendent will provide the written requirement in the Board packet. Mr. Tom Yeargain said he also was getting confused. was a city ordinance?

He asked if this

Mr. Dempsey said this was a city ordinance. Mr. Yeargain asked if we were keeping kids out of Gatewood until the project is completed? He asked if when the brick veneer covering is placed on the building, students will be allowed back in? Dr. Crawford said that was correct. He said the project as Mr. Dempsey mentioned was shut down until an agreement was reached to go ahead and bring this before the Board. They are now working on the project.

Mr. Dempsey asked if it was the City of Oklahoma City that shut the project down because of the violation of code? Dr. Crawford said the architect informed him that the City did shut the project down.

Mr. Bogle asked if the violation of code was ;,not having the I^ricks? Mr. Dempsey said yes. Mr. Bogle asked what was the project currently idle?

status of the project now and is the

Dr. Crawford said they are currently working on the project and it is close to completion.

Mr. Bogle asked about the statement that the City shut the project down and asked what that statement meant? Dr. Crawford said the City stated that we would not continue work oh the project until there was a conference. The architect c^e to Dr. Crawford for direction. Dr. Crawford said he told the architect there would be no doubt the district would have to briqk the building if that is the law. It would be foolish to spend $566,000 on a facility and leave it idle because we could not put brick on it.

Mr. Yeargain said there are two new schools to be built and he hopes this type of situation will be looked into prior to the start of bidding. He said the neighborhood codes that are enforced by thq^City should be researched. He said this same type situation occurred with air conditioning codes at two schools, Cleveland and Southeast. Dr. Crawford said that is the reason for having architects. Normally, the architects thoroughly investigate codes. He said he did agree with Mr. Yeargain that it is foolish to get this far on a project and then find out we have to brick the building. He said it was an oversight o]^ the architect's part. Mr. Yeargain said there were architects at Cleveland and .Southeast ,^gt some of the air conditioning codes were not incorporated. He said the smokestack at Cleveland had been in existence since 1910 and before they could open that school twelve feet of that stack had to be removed. He said it is the little things that are "eating" the district.

Mrs. Parks asked who the architect was on the Gatewood project?

834. MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995

M-5: SPECIAL BUSINESS (Continued) Dr. Crawford said Rob Elliott.

Mrs. Parks asked if the architect drew the plans and was not aware that the building must be bricked? Dr. Crawford said Mr. Elliott drew the plans and has worked the project since the beginning.

Mrs. Parks said it was strange that caliber would plan, knowing th^ this is not have taken this into consitieration. yet we do not have the money to spend even begun.

an architect of Mr. Elliott's a neighborhood association, and You are going along with it and for other things that have not

Mr. Dempsey asked if the district had entered into an agreement for the fourth and fifth grade classes from Gatewood Elementary School to be housed at Trinity Baptist Church? He asked how much that agreement costs the district monthly? Dr. Guy Sconzo, Assistant Superintendent, said an agreement was established for utility and copying costs that Trinity Baptist Church incurred as a result of our students holding classes in their facility. It was estimated that the cost would not exceed $1,500 per month.

Mrs. Terri Silver asked if the bricks had been purchased and if the brick laying was now in progress? Dr. Crawford said the work was going on now.

Mr. Dempsey said when the Board initially approved this project, they approved brick for the classroom portion of the building, which is now being laid. Sitting at the end of the building is a multi-purpose metal building which was not initially designated to be bricked. That is the portion of the building that the City of Oklahoma City says must also be bricked. You cannot have a metal building in an urban conservation district. The brick going on the building now is a part of the original contract. Dr. Crawford said there was the foresight to build a brick ledge, which is already in place.

Mr. Bogle said the $30,818 is to brick the single building. Mr. Dempsey said the two-story multi-purpose building. Mr. Bogle asked how the figure of $30,818 was determined?

Dr. Crawford said the architect negotiated with the contractor. Mr. Bogle asked if there was anything in the Board's packet that supported Item C other than just the statement regarding the change order? Mr. Darrel Shepard, Executive Director, Board Related Services, said there was a memorandum from the Service Center that accompanied the change order. Mrs. Silver asked if the Board postponed Item C until Mr. Bogle received the information he requested, what affect would that have on the project?

Dr. Crawford said the schools would not be able to use the building until clearance was received from the City of Oklahoma City. Mr. Bogle asked how close we were to creating a delay? Dr. Crawford said the project was very close.

u /

835. MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995

;M-6: SPECIAL BUSINESS (Continued)

Mrs. Parks asked how quickly information to the Board?

the

Superintendent

could

get

the

Dr. Crawford said this afternoon. Mr. Bogle asked if this item was the reason for calling this Special Board of Education meeting?

Dr. Crawford said Item C and D were the reasons. Mr. Bogle said if these items were important enough to call a Special Meeting of the Board, materials should have been provided so Board members could make their decisions.

Dr. Crawford said he did not realize that the Board would need this type of documentation. He said he felt that the Board had confidence in the architect and there seems to be little option to finishing the projects. We are approximately 90% complete with the new project now. He said the code is one of the regulations that must be complied with in order to use the facility. Mr. Bogle said given the history of the Bond issue, he has developed a desire to see things in writing.

AMENDMENT TO THE ORIGINALMOTION R. #91 7 AMENDED MOTlOI PROLATE COST OF PARKING LOT BETWEEN BCND FUND & BUILDING LEVY FUND

Wayne Dempsey Tom Yeargain

MOTION: SECOND:

MOVE APPROVE TO PRO-RATE THE TOTAL COST OF THE PARKING,LOT (ITE^ D),> THAT PORTION WHICH GOES WITH THE BOND ISSUE I|S TO BE CHARGED TO THEj BOND FUND. THAT PORTION WHICH GOES WITH THE BUILDING LEVY IS TO BE CHARGED TO THE BUILDING LEVY FUND.

ROLL CALL

Mrs. Silver, Mr. Yeargain,

aye aye

Mr. Mr.

Dempsey, -Bogle,

. no

MOTION CARRIED 3 aye, 1 no.

(ITEM D RELATES TO A BOND FUND PROJECT) D.

Pavinq/Resurfacinq; As Amended

Gatewood Elementary School (Tarver OKC, Inc.)

Approval for paving/resurfacing at Gatewood Elementary School by Tarver OKC, Inc., who submitted the low bid (3 received). That portion which goes with the bond issue to be charged to the Bond Fund. That portion which goes with the Building Levy is to be charged to the Building Levy Fund.

DISCUSSION Mrs. Thelma R. Parks asked how much money was allocated for the paving at Gatewood in the Bond fund?

Mr. Tom Yeargain said $11,000. Mrs. Parks said we are now asking for $13,000 more, twice as much as was allocated. She asked what was the rationale for the increase?

836, MINUTES OF THE SPECIJkL MEETING OF OCTOBER 16, 1995

=M-7

SPECIAL BUSINESS (Continued)

Dr. Marvin Crawford said Item D is a City of Oklahoma City parking regulation. When you add to a facility you must meet the parking code at any school. He said the City assured the district that this is necessary to meet ^he code requirements at Gatewood.

Mr. Wayne Dempsey said this particular item is one that he takes issue with in terms of how it is being charged out. If he remembers correctly, initially the Bond issue estimate was for 10 or 11 additional parking spaces at Gatewood for approximately $1,000 per space. After the Bond issue the Board approved the building of the annex out of the Building Fund. That increased the requirements by the City for the number of parking spaces required. He said he is not sure he agrees that the Bond issue should be charged for all of the parking spaces. He said the Building Levy should be responsible for the additional parking spaces that came about as a result of the annex being built. He said he did not believe all of this should be a Bond expenditure. DUE TO A PREVIOUS COMMITMENT, MRS. THELMA R. PARKS LEFT THE MEETING AT 8:00 A.M. Mr. Yeargain asked if this would affect the school the same as Item C, the brick veneer. If the parking spaces are not completed right now, would that delay moving the students into the annex?

Dr. Crawford said he thinks not completing all of the parking spaces would delay moving students into the annex. We have to be in compliance with City regulations. As an alternative, we are going to approach the City regarding some variance on some of the remaining projects. He said the Gatewood project was already underway, and his opinion is that very little can be done, other than go ahead and comply with the regulation. Mr. Yeargain said he agreed with Mr. Dempsey that whatever was allotted from the Bond issue for the parking spaces should be used and the remainder should come from the Building Fund. He said he did not know if we could even afford to take the monies from the Building Fund. Dr. Crawford said we spent all of the dollars that the Board approved from the Building Fund for the Gatewood project, previous to this request.

Mr. Dempsey said he wanted to restate that the Building Levy should bear the $13,000 which is a result of building the annex at Gatewood. He said at Gatewood, as with most of the elementary schools, we have one architectural firm responsible for parking lots and another architectural firm responsible for floors and ceilings, and another responsible for the HVAC. He said since the annex building is being built out of the Building Fund and has nothing to do with the Bond issue planning, that portion of the parking lot for the required additional 10 spaces should not be charged to the Bond issue. Mr. Bogle said in looking at the budget for Proposition 1 that the Board voted for October 9, we had $11,000 in the budget. He said that was from the original budget. Dr. Crawford said that was right and that was the question that Mrs. Parks asked.

Mr. Bogle said the actual amount in the budget is $4,588, although you said $11,000, you are only talking about $4,588. So this item is $20,000 over budget. Dr. Crawford said we can take it from the Building Levy Fund or the Bond Fund. However, he would be very hesitant if he were the Board to take additional dollars for construction projects out of the Building Levy

837. MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995

=M-8

SPECIAL BUSINESS (Continued) Fund because there is just not enough money in the Building Levy Fund to go around now. There are some contingencies-i.n the Bond Fund and we can use those up rather quickly also. But, in his opinion the money should come througl^ the Bond Fund. Mr. Yeargain said when we end up with a large percentage going back to one school, we are getting in the same situation we were before. He said he was not sure of the legality of this, but could we use the money out of the Bond Fund and next year reimburse this amount from the General Fund. Dr. Crawford said he doubted there would be dollars available next year either. He said we have the dollars in the Building Levy to pay for this, it is just the principal of the fact.^yHe hopes the Board will look at every project from this time forward and be as concerned as they are at this time about overexpending any funds for Bond issue purposes. We do have some dollars in the contingency that could cover this item. This is one of those projects that was underway and we have very little option.

Mr. Yeargain said he understood that we are in a bind and either way the Board decides to go we will have to comply with the regulation. He said he is only trying to find ways. He said we need to spidjt the payp^nt for this item from the Bond issue and from Building Levy. Fund. Mr. Dempsey said on that same point, one of the things that he has consistently talked about was the purchase of equipment and furniture at the remodeled schools out of the Bond fund.. He said if it cpsts, $24,000 to do the 10 parking spots that were originally estimated in the Bond issue, then he would think that the Bon^ fund shqqld pay forfit, but it doesn't. Because of the necessity -of building an annex at Gatewood this Board determined that we were going to build the annex and code requires that we add some parking space for that new building based on the occupancy of the new building. As a result, Mr.. Dempsey said each project should bear its own expenses. He paid he did not think we should charge the Bond fund for 10 additional parking spaces at Gatewood that were not part of the original Bond estimate anympre,than he feels we should have purchased furniture. Mr. Bogle asked if the parking spaces were in,support of ^he new annex? He said the new annex was not a Bond project and he did not think the parking lot should be a Bond project. Dr. Crawford said the parking spaces occurred-because pf the changq-in the facility and a requirement to meet building code.

Mr. Bogle said it also displaces dollars that should be going toward this budget and shows that we are now in fact $50,000 over^ budget on tb^ Gatewood project. He said the superintendent is asking the Board tq exceed the budget with Bond money. He said he,agreed v^itb Mr. Dempsey that this should not come from Bond funds. Mr. Dempsey said only a portion of this is Bqnd relatedj. Ten pf,. t^q parking spaces were in the Bond issue, the othe^ 12 spaces wpjre crpa^p<^ as a result of the annex. He said this should be a split exppnditnj;e.. i Dr. Crawford said they were necessitated by the construction project.; Had we not done the construction project, we would not have had to do the paving.

Mr. Dempsey said before we could do anything at Gatewood, the parking lot had to meet the existing code which is again is the Cache 22 that Mr. Yeargain was talking about because any time you dp work on old buildings there are certain things you must bring up tp; code.

838,

MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995

=M-9 SPECIAL BUSINESS (Continued)

Crawford said he did not think you would have to bring the parking up to code until you started the project. He said we would not have had to approach the problem at all had we not started the construction project. Mr. Cleeta John Rogers^ General Counsel, said the problem relates to the Certificate of Completion and Certificate of Occupancy. They hold back those certificates and do not allow occupancy of a building until all of the codes have been met. Up until that time you have an arguing point, but unless you have your Certificate of Occupancy you cannot move into the building.

Mr. Yeargain said Gatewood is a small school with a small front, asked where 12 additional parking places would be located?

Dr. Crawford said the spaces are close to the annex, but was not certain of the exact location. Dr. Crawford said whatever the Board decided to do would be done, but wanted to continually state to the Board that the Building Levy Fund is not sufficient to cover the needed projects now.

Mr. Bogle asked the Superintendent if the City tells the district with complete precision exactly what the specifications are for such a parking lot, curbing, thickness of asphalt, etc. or do they just require that 12 parking spaces be created. Dr. Crawford said the City will look at the plans when they are submitted for parking, but the City does not tell you if the lots must be concrete or asphalt.

Mr. Bogle asked if this parking lot was in the high, average, or low dollar estimates and could the parking be done less expensively? Dr. Crawford said it was average cost and could be done for less money.

Mr. Bogle said given the financial restraints of the district, both Bond money and Building Levy, why did the superintendent bring the Board something that wasn't the least expensive solution to the City's requirement? He said it is just a City requirement, there isn't truly a need on a daily basis for this many parking spaces. Dr. Crawford said we could simply lay some asphalt on an area that does not have a proper base. More than likely the City would accept that, but in one to three years you would have crumbled asphalt and a very unsightly situation. Mr. Bogle asked how much would that cost?

Dr. Crawford said one half or less if you wanted to lay asphalt on the ground. He said he did not think the Board wanted to do that, because that building is going to be used for the next 40 years. Mr. Dempsey said there is a book that has all of the specifications for public construction projects in Oklahoma City and the related codes. That code book or specification book that the City puts out gives stepby-step instructions on what you have to comply with in respect to parking lots, roads, or anything else that is public construction. He said the City inspectors go by that book, and he assumes that contractors and developers get the book. He said there are some general guidelines on how this project could be done or should be done. He would hope that we would not lay asphalt over the ground, because you would have exactly what Dr. Crawford is talking about. Within three years you would have base failures everywhere. He said that would be counterproductive. He wished we did not have to put in a parking lot at all. The streets around Gatewood Elementary School are so narrow that if you have parking on both sides of the street, you don't have

839. MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995

=M-10= SPECIAL BUSINESS (Continued) room for two cars to pass through. He said he hoped the Board would put in a good parking lot. Mr. Dempsey said one thing the Board should havedone was to ask what are all of the other things associated with the annex as well, which would have included parking lots and bricking the multi-purpose part of the building, etc. Obviously this wasn't done and maybe this will help us in the future. He asked if a Temporary Occupancy Permit could be obtained if we are trying to redesign the parking lot?

Dr. Crawford said he could not guarantee it, but he thinks that can be done. He is meeting today with the head of the Building Code Requirements for the City of Oklahoma City to see if something can be worked out.

Mr. Yeargain asked if force account labor could be used? He said cement is cheap and we have the labor force, fencing and carpenter groups, and front end loaders. He said his personal driveway was built last year for $5,000 and he felt that was too much. He said he knew the district labor force could build the parking spaces for the Bond money. Mr. Bogle asked how many students the Gatewood annex would accommodate?

Dr. Sconzo said the building contained approximately 20 children per class.

^eight

cljpssrppms

.with

Mr. Bogle asked if this would be comparable to having eighty temporary buildings on a site in terms of the number of students thp; building will accoiranodate? Dr. Sconzo said for the classrooms. Mr. Bogle asked if the building contained a mU|lti-purppsp room al^p?-^ Mr. Dempsey said yes and a media center. Mr. Bogle asked if that was like a library, gym, or a cafeteria?

Mr. Dempsey said there was a media center and,,then onthe ond of the building there was a combination multi-purpose. room an4;i.:gudit^ri^;.ga;t;Mr. Bogle said all of this is remotely relate,d to the sp^ject, and said he would like to see an analysis of other schools that have eight or more annexes on site and look at an multi-year plan on . .permanent facilities for those sites. Mr. Bogle said there lias been some discussion regarding modifying the motion as tp the soufce of funding.,

Mrs. Silver said she was confused. At one point Mr. Dempsey said 10 additional spaces and the 10 were already -in the Bond ispue, ^feen someone else mentioned 12 spaces were needed. She asked bow many spaces were required for the new building? Dr. Crawford said as a result of the new building, he did not know how many parking spaces were required. Mr. Shepard said one parking space was required for every 20 students, but he did not know how many were required because of the new building. Mrs. Silver asked if we were talking about $24,000 for more than eight spaces for the eight new classrooms?

Mr. Shepard said as he understood, the total .paving will be; done for $24,000. ..... Mrs. Silver asked how many parking spaces did the $24,000 cover? -

Mr. Shepard said he thought we added 10 spaces to be brought up to code and then had to add 10 more spaces due to the addition. - He said,.;th&t was not a definite answer.

840. MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995

SPECIAL BUSINESS (Continued) Mrs. Silver said part of the Bond issue parking was to bring the parking up to code. --â&#x20AC;&#x201D; â&#x20AC;&#x201D;----

Mr. Shepard said also to resurface and to bring the parking up to code.

Mrs. Silver said the site is very short of spaces. Mr. Shepard said the site was already short on spaces to meet City code.

Dr. Crawford said most elementary schools are short on parking spaces. If you start a project on any of the elementary schools, you will have to increase the parking. Mrs. Silver asked if we were required to add those parking spaces to bring the old building up to code?

Mr. Shepard said anytime you have to get permits because the type of work that is being done changes the structure such as taking out walls or adding walls or rooms, you get a permit and the chances are that you may have to then meet that particular code. Other types of work like HVAC do not necessarily change the structure, and would not require additional parking.

Dr. Crawford said once you start a construction project that allows the City to look at the total project. They may not enforce some of the codes but when you start adding space they will certainly enforce the parking codes. Mr. Bogle said unless it is a temporary building. Mr. Shepard said even with a temporary building, they will enforce the parking codes. Dr. Crawford the district is also having to add some additional parking space for the temporary buildings. That is what makes the costs so prohibitive.

Mr. Shepard said when we moved 15 portables one of the delays was the City required that we add additional parking.

Mr. Dempsey said the Fire Marshall is now going around to where there are portable buildings and talking about the requirement of adding a fire lane to accommodate portable buildings. He said that again is the City's code which will become more stringent when they adopt the 1993 BOCA codes. Right now the City is still operating under the 1990 BOCA codes. Sometime this Fall, the City will adopt a more stringent code. Mr. Dempsey said he agreed with Mr. Bogle that every place where we have a portable sitting on a campus we should have a plan to put in permanent buildings. He said we paid approximately $51,000 to $52,000 for each of those portable buildings the district purchased in 1993. If the Gatewood case is an example of what could have been done, those eight new portables that might have gone to that campus would have cost $400,000 and for $500,000 we are getting a media center and a multipurpose room as well. He said that would be a good thing to look at with the particular style of pre-engineered construction and was probably very cost efficient for the district as a whole. Mr. Yeargain said Bodine Elementary School has parking spaces for the original 500 students. The school now has a student population of almost 800 students. He asked why that site was not breaking code. Mr. Shepard said Bodine is breaking code. When the district added the addition we did not have the same set of guidelines, nor were they enforced at that time. Only within the last few years has the City started enforcing the parking code. Many times, the district would sign an exemption stating we would do the work later and the district did not keep its word and perform the work.

841. MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995 =H-12:

SPECIAL BUSINESS (Continued) Mr. Bogle said given the financial restraints, anytime the Superintendent brings the Board a bid, he—hopes it:—is the least expensive, no-frills, absolute basic bid, especially on something that doesn't affect what is going on in the classrooms. On the other hand we don't want to be irresponsible and do something that is going to only last a very short time. He said his sense on Item D is that the district might be able to trim some money out of the project. He said he hoped that the Superintendent, unless restricted by a Board member, even after a vote would go back and try to find ways to save money, even on something as small as a $24,000 project. He again asked if there was an interest in modifying the motion?

Mr. Yeargain asked what dollar amount was Mr. $4,000 or $11,000?

Dempsey referring to,

Mr. Bogle said he was talking about going over in the Bond Fund, but not taking it all out of the Bond Fund. Mr. Yeargain asked what was originally in the Bond issue?

Mr. Dempsey said the original Bond figure was $11,000. For clarification, Mr. Bogle said there is currently $4,588 ip the Bond budget for this item. Mr. Yeargain said he did not want to go over j^he Bond budget. He said he would rather go back to the Building Fyind and try to get this balanced as quickly as possible. ■ Mr. Bogle noted that Mr. Yeargain as seconder motion.

not accept the amgpdgd ' ,,., .

Mr. Dempsey asked if he understood that Mr. Yeargain as the seconder of the original motion did not accept the amended motion. Mr. Bogle asked that Mr. Dempsey restate the amended motion as thought Mr. Yeargain did not agree with the motion. Mr. Yeargain said he was only wanted a clarification. second using $11,000 of the Bond fund.

He said he will

Mr. Bogle asked that the amended motion be restated. Mr. Dempsey said the Bond issue should be responsible for the parking spaces that were originally in the Bond issue,= h; jo Mr. Bogle suggested pro-rating the total cost of the parking lot, the portion that goes to the Bond issue charged to the Bond Funds and: t^e portion that goes to the Building Levy charged to the Building Levy.

Mr. Dempsey said he would accept that as the amended motion. Mr. Yeargain said he would support the amended motion.

! 842. MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995

=M-13= STATEMENT OF CERTIFICATION

70;

BOARD 07 SOVCATZON

I Ixareby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for pavlner/geeurfaoincr Cateveod Elenentarv School bv Tarvar OKC, Ino. in the Soard of Education Meeting agenda of October 2, 1995 is proper in all raepecti and is within the guidelines for the projects approved by electors of this district in the October 12, 1993, Bond Election.

Mr. Charles Allen (Date)

843, MINUTES OF THE SPECIAL MEETING OF OCTOBER 16, 1995 =M-14=

ADJOURNMENT R. #92 ADJOURNMENT 8:33 A.M.

There being no further business, the meeting adjourned at 8:33 a.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mrs. Silver, aye; Mr. Dempsey, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.

Minute Clerk

Minutes Mijmtes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the , 1995.

Board

Education

this

day^r?!

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

. Witness my hand and seal of this School District this of /y , 1995.

erk, Oklahoma City Board of Education (SEAL)

day

844, MINUTES OF THE REGULAR MEETING OF OCTOBER 23, 1995

K-1 THE

BOARD OF

EDUCATION OF OKLAHOMA,

OKLAHOMA COUNTY,

INDEPENDENT

SCHOOL DISTRICT NUMBER

MET IN REGULAR SESSION

IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, OCTOBER 23,

1995, AT 7:00 P.M.

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District * Michael Carter, District 6 Tom Yeargain, District 7

PRESENT:

President Member Vice President Member Member Member Member

ABSENT:

CALL

ORDER

CALL TO CWER

Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. ROLL

CALL

At the time of the Roll Call, present. INTRODUCTION

all seven (7) members of the Board were

VISITORS

(NONE) BOARD

M E M B E R S'

BUSINESS/COMMENTS

COMMENTS

Mrs. Terri Silver complimented the hard work of Mr. Jim Purdy, PTA Council President and the Council for helping to increase the Oklahoma City PTA membership and parent involvement. She noted that 1-89 is now approaching Tulsa Public Schools membership numbers for the first time in many years. Mr. Wayne Dempsey said that he was concerned about many things relating to the Board. He has been taught since he was a child to believe in the democratic system and let the system work. He realizes that the will of the Board is manifested through a vote of the Board. His concern is about the "drift" of the Board. A few years ago during a millage election, a former superintendent stated that we need to focus on education and what is best for the kids and the community. Mr. Dempsey said our focus has drifted from where it should be, and he hopes the Board can collectively focus on things which are really important and vital to the interests of this community. For example, Mr. Dempsey said Westwood Elementary School received $11,000 to start a library and many of the newly remodeled schools received $80,000 to $90,000 to start their libraries. The Board has known about the situation for a couple of years and has not done anything. There are some dynamics with the Westwood Elementary School being in a low income disadvantaged community, a school on the low-performing list. The Board talks about equity and equity committees and doing what is right, just, and fair. Yet, nothing has been done. Mr. Dempsey said three years ago staff came to the Board and promised there would always be textbooks for children when school started. There are now cases where some of the schools still do not have textbooks for this school year. We have children who are trying to excel in German who are using textbooks that talk about

RM.L CALL

845, MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995

H-2 BOARD

MEMBERS' BUSINESS/COMMENTS

(Continued)

East and West Germany. Mr. Dempsey said he wonders how raises for Central Office administrators could be justified when this is occurring. Also, the Board has not kept its commitment to specialty schools. According to this morning's paper our enrollment in the Oklahoma City Public Schools is over 40,000 students. Part of that growth is attributed to the specialty schools. He said it is a shame that we have over 130 students in photography at the Classen School of Advanced Studies for the second year and we haven't committed to building a dark room for the students to develop their pictures. We just haven't kept some of the promises that have been made to the patrons of the specialty and magnet schools, which helped to attract people back to this school district. Mr. Dempsey said we have drifted, we have lost focus, and we have stripped middle schools of needed assistant principals. The perception is that we have added administrative positions to the Central Office, while in schools where we need those first-line administrators, we don't have people available. He said everyone was talking about the district's budget, and there are some problems. But it was a sad commentary a few weeks ago in the Board room when a 9th grade student approached him and asked him to buy some supplies as a part of a fund raiser for their school. Mr. Dempsey said he gave the student money for the supplies and the student could not make the appropriate change. He said that is what the schools should be about, kids being able to make change. With everything we have gotten caught up in, we have students in the 9th grade who can't make change. He said he is very concerned, but we are all responsible no matter how we vote or what we do. He said he does not like giving his own children the image that he comes to Board meetings to fight. That is not setting an example for them to want to become involved in these processes in the future. Mr. Dempsey said he was not trying to point fingers at anybody. He accepts his share of the responsibility for all of it. He hopes the Board can refocus on the resources, time, energy, and effort needed to provide children with the tools they need for a successful future. Mrs. Thelma R. Parks commented about the beautiful "masks" decorating the building, and commended the students who provided them and the art departments throughout the district. She said the art work indicates what is going on in the class rooms. Mrs. Parks noted that audio tapes of the Board meetings are available. Some of the comments in the newspaper about statements attributed to some members of the Board, just don't exist. They were not on the audio tapes and especially the use of the word "racist" was not there. She said she hopes that persons attending the Board meeting will listen very carefully and those who report what is going on at the Board meetings will report accurately. Mr. Ron Bogle said he agreed with Mr. Dempsey regarding the newspaper article stating that if the trend continues in Oklahoma City next year, we will once again be the largest public school district in the State. He said it is a good feeling to be part of a growing district and one that is trying to be progressive and trying to do the right thing on limited and decreasing resources. He said he also read with a certain amount of pride that Oklahoma City Public Schools has the highest student/administrator ratio in the metropolitan area. That means we have fewer administrators per students than any other district in the metro area. Mr. Bogle said that we are not as heavily overloaded with administrators as the general public perceives. You have to have people to run the programs. Mr. Bogle also noted that the district art programs receive $.48 per student per year. We are at a time where we have to do more for less. We have to be smarter than we were when spending our resources. Public expectations are high in terms of wanting to get the maximum benefits from the tax dollars. What Mr. Dempsey was saying and what he is saying, is that the Board cares about students. The way the Board expresses their concerns about students is to make sure that students are getting the maximum benefit for the dollars available. This Board is aware and sensitive to that. That is what needs to drive our thinking. Where do we get the maximum benefits for the children of the district?

CITIZENS' CONHENTS

CITIZENS'

COMMENTS

Barbara Stoner, Parent, Harding Middle School, talked about the loss of staff at Harding Middle School and the resulting negative effects on the students.

846. MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995 H-3

CITIZENS' COMMENTS (Continued)

Marguerite Mayabb, representing Central Park Neighborhood Association and Parent, talked about quality of education at Harding Middle School and that the neighborhood supported their neighborhood school of Harding.

Thuznnon Winston, Parent, Rogers Middle discipline concerns at that school.

Robert Upshaw, President, Harding Middle School PTSA, talked about the staffing at Harding and the need for additional teachers and administrators at that building.

Jim Purdy, President, PTA Council, told the Board about the current status of the PTAs in the district. Seventy Nine buildings now have parent organizations.

Eboni D. Walton and Lori Hartley, Students, Rogers Middle School, talked about the concerns at Rogers.

Shirley Walton, Parent, Rogers Middle concerns at Rogers Middle School.

Loree Schrank, Patron, talked about district concerns including administrative pay raises; consideration of the use of the Polk site; middle school reading programs, and mobile telephone bills.

Katherine Zeigler, Parent, Rogers Middle School, talked about the needs of Rogers Middle School.

LEGAL

School,

talked

told

about

her

LEGAL REPCÂŤT

REPORT

Mr. Cleeta John Rogers, General Counsel, been included in the Board packets.

TREASURER

said written memorandums had

REPORT

SUPERINTENDENT ' S

REPORT

Dr. Marvin Crawford noted that the district for the first time in several years exceeded a student population of 40,000. He said that shows confidence in the district and staff is excited about the increased enrollment. Mr. Darrel Shepard, Executive Director, introduced the new building administrators:

Board

Services,

Dr. Benjamin Hart, II, Acting Assistant Principal/Dean of Students Douglass High School Scott Kaufman, Acting Assistant Principal Webster Middle School

Janice Matthews, Assistant Principal Eugene Field Elementary School Brian Staples, Acting Assistant Principal Northeast High School (Bio-Med Program) Dr. Crawford announced the Ground Breaking Ceremony for the Thelma R. Parks Elementary School on Wednesday, October 25, 1995, 2:00 p.m. He invited the public to attend.

TREASURER'S REPCRT

SUPERINTENDENT'S REPCXCT

INTRODUCTION OP tfSSri BUILDING ADMINISTRATORS

847. MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995

M-4 PS?SCNNEL, PAYROLL AND QKOHBRANCES

PERSONNEL,

AND

ENCUMBRANCES

Tennination Hearing;

John Roper, December 11,

Recommend scheduling certified teacher.

a termination

Recommended Date and December 11, 1995.

Time

APPROVlkL TO DECEMBER 11,

ROLL CALL

the

hearing

1995 at 6;3O p.m.

for Mr.

Hearing:

6:30

John Roper,

p.m.,

Monday,

Terri Silver Wayne Dempsey

MOTION: SECOND: R. *93 APPROVAL PCR TERHINATION HEARING SET FOR

PAYROLL

Mr. Mr. Mr. Mr.

SCHEDULE A TERMINATION 1995 AT 6:30 P.M.

Kellert, Dempsey, Carter, Bogle,

FOR

HEARING

MR.

JOHN

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye aye

ROPER

aye aye aye

MOTION CARRIED 7-0.

R. *94 APPROX 2B/ 2Cf and listed with TO BE VOTED SEPAEIAT^Y

ITQIS 2D as 2A ON

Frank Kellert Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEMS 2A, 2B, 2C, AND 2D AS LISTED, WITH ITEM 2A TO BE VOTED ON SEPARATELY.

DISCUSSION

Mr. Wayne Dempsey separately.

R. *95 APPROVAL (X* NEW POSITION FOR HVAC OONTR(X.S MANAGE

requested

New Position:

that

Item

voted

and

discussed

HVAC Controls Manager

Approval to establish and advertise for HVAC Controls Manager; Schedule 600.

a new position of

Vote on Item 2A (HVAC Controls Manager) ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye no aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye no no

MOTION CARRIED 4 aye, 3 no. DISCUSSION ON ITEM 2A

Mr. Dempsey asked the range of the 600 series salary schedule? Dr. Vern Moore said the 600 series begins at $44,900. He said the salary schedule is coordinators, and managers.

$32,000 and tops at for administrators,

Mr. Dempsey said he did not know if the district had personnel who possess the skills and abilities to perform the function of an HVAC Controls Manager. 4ut, he said he was finding it hard to support additional administrative positions of any kind at th^ time. He said he would therefore be voting against this position.

848. MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995

W-5

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) Mr. Frank Kellert said we may have people within the district who are qualified for this position, and those people should apply. He said if the district is spending $30 Million to $40 Million on equipment, the position is a small investment for the maintenance of this equipment. Mismanagement of equipment for even a short time can exceed the salary amount by several times. He said he agreed with Mr. Dempsey regarding trying to do as much as we can with as little as possible for Central Office staffing. He said his view of this position is that of a field position coordinating with the buildings and not a Central Office position.

Dr. Crawford said not only will this position be necessary as a result of the Bond issue, but there will be other positions necessary as well to insure that the HVAC systems in the district work properly from this time forward. Very sophisticated equipment is being installed that will require service that the district is not now capable of rendering with the present staff and training. He said the utility bills will be of a major budget consideration from this time forward. From an energy management standpoint, the district will need someone who understands controls to make sure they are working properly. He said just exceeding the demand charges at one campus will cost more than this salary in one year.

Mr. Dempsey asked if installations were a part of the requirement or contract with the vendors. He asked if they could provide some training to personnel in the utilization of that equipment? Dr. Crawford said some training would be provided. Additionally, people who implement the force labor accounts will also need to be trained to insure proper installation. They will need to be trained to administer the controls, and install the project. The district has undertaken a very worthy mission in determining we could save as much as $6.5 Million by utilizing forced labor and using a different system of installing the HVAC systems for the remaining schools. Dr. Crawford said this cannot be done without having properly trained technicians who will be capable of proper installation of systems and installing and implementing the control procedures to insure utility savings.

Mrs. Thelma R. Parks said she has heard from the other Board members that we do not have money for various things and certainly not for new positions. The last time the Board was asked to approve a new position, it appeared the person who was to be employed was already in the district and doing some investigations. She asked the Superintendent if for this position, there is a person coming on board from any place other than Oklahoma City? Dr. Crawford said interviews would be held for the position and the best person will be recommended. Mrs. Parks asked if there is somebody in mind at this point for this position? Dr. Crawford said he knows of some people who will be interested in applying for the position. Some are internal and some come from outside the district.

VOTE ON ITEMS 2B, 2C, AND 2D ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

)

Mrs. Mrs. Mr.

Silver, Parks, Yeargain,

aye aye aye

VOTE ON ITEMS 2B, 2C/ and 2D

849. MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

PERSONNEL, PAXBCXJ. AND ENCUMBRANCES CONTINUED

PERSONNEL, PAYROLL, AND ENCUMBRANCES

1995

(Continued)

DISCUSSION ON ITEMS 2B, 2C, AND 2D

Mrs. Thelma R. Parks asked about the following encumbrances: order for the Drug

23-9603091

Dogs Against Drugs, Inc. materials and assemblies Education State Grant)

11-9603194

Hawthorne Ed. Service (Kits and testing material psychological services) East Oak Landfill (District Refuse Dumping)

11-9603433

(Open purchase funded through

for

Mr. Frank Kellert asked about Encumbrance 21-9603421, Laceys Heat & Air (Reimbursement for use of individual licenses for servicing and installation of heat and air within the district). Mr. Wayne Dempsey (Xerographic paper,

asked about Encumbrance low supplier).

1995-96 Purchase Order:

11-9603199,

9620021 9620022 9620023

9620024 9620025

FUND GENERAL FUND BUILDING LEVY â&#x20AC;&#x2122;salary BOND FUND SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND (SALARY

Club

Encumber Payroll for November, 1995

Approval to issue 1995-96 purchase orders following payroll for November, 1995. P.O. NO.

Sams

encumber the

AMOUNT

OCAS CODE

6-11-000-5300-100 6-21-000-5300-100

$ 11,000,000 $ 300,000

6-31-000-5300-100

300,000

6-23-000-5300-100

800,000

6-22-000-5300-100

500,000

Ratification of September, 1995 Payrolls

Approval for ratification of September, 1995, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1994- 95 1995- 96 1995-96 1995-96 1995-96 1995-96

General Fund Salary General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary

$ 2,334,44 $ 8,530,657.20 $ 247,033.28 $ 255,581.78 $ 651,454.14 $ 367,639.08

Personnel and Encumbrances Approval of Personnel following pages.

and

Encumbrances

listed

the

850.

MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995

:M”7 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE OF INTERNAL AUDITOR

THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. t 9602993 TO 9603449, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.

EDWARD ROMERO

DATE

PAYROLL AND ENCUMBRANCES GONTINDED

/ L

ASSIGNMENT

01-18 $28,635 01-03 $24,180

Capitol Hill HS 10-9-95 In-House Susp Te a cher

10-2-95

Martin,Michael

105-02 $5,303 158-01 $5,556

105-02 $5,303

9-25-95

10-2-95

9-25-95

Transportation Bus Driver

Fillmore .5 Custodian

Transportation Bus Driver

Peters,

Rodney

Johnson,Robert

Jewel

158-01 $5,556

W Nichols Hills 9-28-95 .5 Custodial Wor ker

Crawley, Etta

Garrion,

105-02 $5,303

9-25-95

Transportation Bus Driver

Anderson, Jr. John

9-27-95 Anderson,Alonzo Star Spencer Custodial Worker

SUPPORT: 160-01 $10,302

01-03 $23,165

9-18-95 Rogers Math/Science Tea cher

Goulder, Jami

Millican,Marian Southeast Math Teacher

9-28-95 Pierce .75 Custodial Wc rker

Mayorga, Rick

Secondary Schools 9-14-95 Asst JROTC Instr

PROFESSIONAL-TECHNICAL:

Williams,James

01-05 $24,690

10-2-95 Northeast Bus/English Teac her

EFFECTIVE DATE

Colvin, Denise

SUPPORT (contiAued):

NAME

9-28-95 Smith,Kimberlef; Rancho Village Lie Practical Nu rse

ANNUAL SCHEDULE/ STEP/LANE

SALARY

04-03 $25,115

EFFECTIVE DATE

9-25-95 Douglass Cosmetology Teac ler

ASSIGNMENT

Botello,Carola

CERTIFIED:

NAME

PERSONNEL EMPLOYMENTS

717-00 $19,133

158-01 $8,333

155-01 $11,350

ANNUAL SCHEDULE/ STEP/LANE

SALARY

H-

o 0 E) <+

n co

g o n o

K § r r*

fo co

•0 n

111 nr

T00

o o O CO M go

n H O O

»n

n co

00 U1 H'

>-0 I

Jane

6-6-95 9-28-95

Pierce Class Size Asst

Maintenance Exterminator

Islas, Alma

Paxton, Mark

Craig, Mary

RETIREMENT:

Jackson 10-11-95 Financial Secretary

5-14-95 Roberts,Dorothy Emerson Night School Teacher (failure to return from leave of absence)

8-28-95

Hoover Kitchen Asst

Emerson 10-9-95 Math/Science Teaoher

ASSIGNMENT

Hamilton, Chrystal

DISMISSALS:

Brem,

DECEASED:

NAME

EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY NAME

PERSONNEL TERMINATIONS

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY

§ f*

•u

2 S n

so m o

•0 n

o o o n n

ss o o

n §

» n

3 H a w cn o •u

00 O1

I GO

Sharon

LouAnn

Transportation Bus Driver

Telstar Pre-K Asst

ASSIGNMENT

9-28-95

10-1-95

EFFECTIVE DATE

Hawthorne Bilingual Asst

Wood,

Lanette

PARENTAL;

Rogers MR Teacher

Amortegui,Mirya 1 Transportation Bus Assistant

MEDICAL;

Rios-Rivera, Nancy

10-2-95

9-11-95

9-29-95

10-5-95 Martinez,Gicela Support Svcs Bilingual Asst (corrected date)

Barber,

MATERNITY;

Owens,

FAMILY;

NAME ANNUAL SCHEDULE/ STEP/LANE

SALARY

NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY

0 t: o

H-

o 0

o n 03

n s

*0 K §

n) n cn o

fir

KO KO

o o H O n n $0

o o

n H

§ £

w n

•fl

4 n 03 o

s H

00 cn

854, MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

PERSONNQ., PAYRtXL AND QKXHBRANCES OCNTINDED

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED;

Bray, Brenda

Creston Hills Elementary School KDG/EDK Teacher

Brogan, Carol

Emerson Alternative School SLD Teacher

10-10-95

Brooks-Watwon, June

Northwest Classen High School Language Arts Teacher

10-31-95

Cheadle, Ruby

Pupil Transportation Bus Assistant

9-29-95

Golson, Vanessa

Arcadia Elementary School .5 Custodial Worker

7-18-95

Johnston, Grade

Kaiser Elementary School Kitchen Assistant

10-5-95

Me Curdy, Rona1d

Pupil Transportation Bus Driver

9-27-95

SanJuan, Marta

Prairie Queen Elementary School Bilingual Assistant

9-22-95

Scruggs, Louis

Classen School of Adv. Studies Assistant Head Custodian

10-10-95

Stout, Beth

Hayes Elementary School Class Size Assistant

6-6-95

Williams, Billy

Grant High School Custodial Worker

9-29-95

Williams, Pecoliar

Pupil Transportation Bus Driver

9-29-95

SUPPORT:

P-4

10-4-95

855. MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995

=M-12:

PURCHASING R. #96 APPROVAL OT* PURCHASING AND GENERAL BUSINESS (Excluding Itan E to be voted on separately)

AND

GENERAL

BUSINESS

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEM lA THROUGH J, EXCLUDING ITEM 3 TO BE VOTED ON SEPARATELY.

ROLL CAIj L

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye aye

MOTION CARRIED 7-0. DISCUSSION

Mrs.

Thelma R. Parks requested that Item E be voted on separately.

Richard Contract for Production of Video For Positive Tomorrows:___________ D. Crosley

Ccxitract for production of vide^ for Positive TcxnorroHS with Richard D. Crosley

B. Title 1 Instructicxial Materials

Implementation and Licensing for Hosts

FUEOUTURE Purchase from Virco Manufacturing Corp.

Approval of a contract with Richard D. Crosley for production of an informational/training video for use by Positive Tomorrows. The expenditure, in the amount of $22,500.00, is to be charged to account 623-755-2823-330-000-0000-000-819 and has been approved on our Federal Educational Grant and/or Programs.

Title 1 Company

Instructional Materials:

Student Treasures

Approval to purchase instructional materials for use in grades K-5 and for kindergarten students (Title 1) from Student Treasures Publishing Company. This purchase, in the amount of $13,895.00, is to be charged to account 623-511-1000-650-429-1050-000-069 and has been approved on our Federal Educational Grant and/or Programs. Implementation and Licensing for HOSTS: For Capitol Hill, Dewey, and Garden Oaks Elementary Schools and Harrison Alternative School Approval of implementation and licensing for HOSTS (Help One Student To Succeed) Reading/Language Arts Programs at Capitol Hill Elementary, Dewey Elementary, Harrison Alternative School and Garden Oaks Elementary Schools (fees include training and installation). This expenditure, in the amount of $105,448.00, is to be charged to account 623-511-1000-320-429-1050-000-000 and has been approved on our Federal Educational Grant and/or Programs. (Title 1) Furniture Purchase:_____ For Manufacturing Corporation

Use

Various

Schools

(Virco

Approval to purchase furniture for use at various school locations from Virco Manufacturing Corporation, who submitted the low quotations (6 mailed - 6 returned). This expenditure, in the amount of $36,027.22, is to be charged to the following accounts: 611-012-1000-540-192-7610-000-000 *623-511-1000-650-429-1020-000-000 *FEDERAL FUNDS TOTAL

1995-96 Final Budget.

Publishing

$ 34,089.22 1,938.00 $ 36,027.22

1995-96 Final Budget As Approved by County Excise Board

(To Be Voted On Separately)

856, MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995 H-13:

PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 Pre-Employment & Asbestos-Related Physicals Approval of an agreement for pre-employment & asbestos-related physicals for district employees for the 1995-96 fiscal year with Independent Occupational Health Center. Total expenditures will not exceed $20,000.00 with fees paid only for services rendered. All expenditures will be charged to the following accounts (5 mailed - 3 returned).

611-000-2835-330-000-0000-000-023 611-000-2700-330-000-0000-000-023 TOTAL

Agreement Addendum;

7,000.00 13,000.00 $ 20,000.00 $

Therapists Unlimited

Approval of an addendum to the agreement with Therapists Unlimited to also provide on an as needed basis, licenses occupation therapists and licensed physical therapists for the 1995-96 school year ($45.00 per hour for services rendered and $.28 per mile for in-district travel only).

Southeast High School Memorabilia Area be Declared Surplus and Sold to Oklahoma City Community College Recommend that material used to construct built-in facilities for the Southeast High School memorabilia area at Oklahoma City Community College in 1992 (Authorized by the Board at the meeting of April 2, 1990) be declared surplus and sold to the Oklahoma City Community College for $3,085.11. Settlement value was determined by depreciating cost method based on original value less items salvaged and moved to the Southeast High School.

Fencing and Supplies;

Use by the Maintenance Department

Approval to purchase galvanized fence, parts and supplies for use by the Maintenance Department (warehouse stock) from the following companies who submitted the low quotations (7 mailed - 3 returned): National Wholesale Company Acme Fence of OKC, Inc. Rex Playground Equipment TOTAL

1995-96 PreBmploymait & Asbestos-4lelated Kiysicals

Agreenent with Therapists Unlimited

Southeast H.S. Memorabilia Area declared surplus and sold to OCOC

Fencing & Supplii for war^Kxise stock

4,732.40 6,681.98 18,312.00 $ 29,726.38 $

These purchases are to be charged to Building Levy account 621-0002620-610-000-0000-000-051.

(ITEM J RELATES TO A BOND ISSUE PROJECT) J.

Change Order #4: HVAC & Electrical Work Projects at Northwest Classen High School (Matherly Mechanical Contractors, Inc.) Approval of Change Order #4 resulting in a decrease in the amount of $1,577 for the contract with Matherly Mechanical Contractors, Inc., for the HVAC and related electrical work projects at Northwest Classen High School. (Decrease due to revision of air handler, deletion of 6" water line, and deletion of independent test and balance agency with Matherly doing this work.)

Original Contract Sum Net Change on C.O. #1,2,3 Adjusted Contract Sum Net Change on C.O. #4 Total Adjusted Contract Sum E.

$ 2,639,400.00 +26,768.00 $ 2,666,168.00 -1,577.00 $ 2,664,591.00

1995-96 Final Budget As Approved by County Excise Board Approval of the final 1995-96 budget as approved by the County Excise Board in the Certificate of Appropriations shown on the following page.

Northwest Classen H.S. HVAC & Electrica Change Order 14

857. MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995 b

:M-14 =

PURCHASING AND GENERAL BUSINESS (Continued)

R. 191 JIWROVAE (X* ITEM E, FINAL 1995-96 BUDGET

VOTE ON ITEM E

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye aye

aye no aye

MOTION CARRIED 6 aye, 1 no.

CERTIFICATE OF APPROPRIATIONS S. A. & I. NO. 165(1985) FOR THE FISCAL YEAR ENDING JUNE 30. 1996, OKLAHOMA COUNTY Original to the Clerk, Duplicate to the Treasurer, Triplicates for the Co. Clerk's Files

To the Clerk and Treasurer, Board of Education of School District No. 89 This is to certify that the County Excise Board relying upon the financial statements contained in your Budgetary request has made appropriations authorized by statute for the operation and maintenance of your School District for the ensuing fiscal year. To meet the requirements for the several items of appropriation as approved they have accordingly appropriated all available surpluses, revenues, and the proceeds of ad valorem tax levies, as hereinafter set out. GENERAL FUND Amount Amount Approprt'd Approved BUDGET FINANCE PURPOSE OF APPROPRIATION 5,353,360.98 144,847,517.32 Surplus Cash of prior year 1. Current Expense Revenues: 2. Capital Outlay 3. 4. 107,747,344.93 Total Misc. Revenue 5. 6. 34,921,492.55 Ad valorem Tax required (1) 7. Reserve for Interest on Warrants Transfers payable Total Approved for Transfers 148,022,198.46 144,847,517.32 Total Appropriated Grand Total Appropriations 3,174,681.14 Delinquency Reserves 148,022,198.46 Total Gross Requirements (1) BUILDING FUND Amount Amount Approprt'd BUDGET FINANCE Approved PURPOSE OF APPROPRIATION 49,353.19 4,584,611.96 Surplus Cash Prior Year Current Expenditures Protest Tax Refunds Repair of School Buildings Estimated Miscel. Receipts Purchase of Furniture Interest on Warrants Tax in process of Collection 4,988,784.65 4,584,611.96 Ad valorem Tax Required Total Delinquency Reserve 453,525.88 5,038,137.84 5,038,137.84 Total Appropriated (2) Total Gross Requirements (2) SINKING FUND Amount Amount Approprt'd BUDGET FINANCE PURPOSE OF APPROPRIATION Approved 156,915.10 10,836,237.38 Surplus Total Requirements per Budget 11,213,288.39 Delinquency Reserve 533,966.11 Ad valorem Tax Required 11,370,203.49 11,370,203.49 Total Appropriated (3) Total Gross Requirements (3) Ad valorem Tax Levies Required Valuation Excluding Homestead Exemptions 996,904,734.00 General Fund This County 852,196.00 Building Fund Joint With Logan Sinking Fund Joint With Joint With Joint With Joint With Joint With Total Valuations Certified 997,756,930.00 Certified at Oklahoma City, Oklahoma, this 5th day of October, 1995

â&#x20AC;¢^hn J. GirveV" j ^ecreta'r^ of the Courrty Excise Board

A-9

35.00 Mills 5.00 Mills 11.24 Mills

858.

MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995

M-15 UNFINISHED

BUSINESS

Reconsideration of Level III Appeal;

Rudy Rios

Reconsideration of a Level III appeal by Rudy Rios to the findings of a Level II complaint. (NOTE: Board's findings will be based on the record from Level II.) (Appeal brought forward on the request of complainant from the Board of Education Meeting of September 5, 1995.) Ref: Board Policy G-11: STAFF COMPLAINTS.

Option 1:

I move that the Board sustain the findings of the Level II hearing officer and that the complaint be denied.

Option 2:

I move that the Board overrule the Level II hearing officer and that the complainant's request be granted.

SUBSTITUTE MOTION

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE TO SUSTAIN THE FINDINGS OF THE LEVEL II HEARING OFFICER AND THAT THE COMPLAINT BE DENIED. FURTHER, THE ADMINISTRATION BE DIRECTED TO DEVELOP A WRITTEN PROCEDURE FOR INTERVIEWING THAT SPECIFICALLY PROHIBITS ANYONE FROM SITTING ON AN INTERVIEW PANEL COULD NOT BE CONSIDERED FOR THE SAME POSITION FOR A REASONABLE PERIOD OF TIME.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye no abstain

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

R. #98 APPROVAL OF SUBSTITUTE NOTION TO SUSTAIN FINDINGS OT LEVEL II HEARING OTTICEl IN LEVEL III APPEAL 2H9D ALSO, ADMINISTRATION TO DEVELCX> PROCEDURE FCÂ» INTERVIEWING.

abstain no no

MOTION FAILED 2 aye, 3 no. 2 abstentions. DISCUSSION Mrs. Thelma R. Parks asked for an explanation as to the content of the substitute motion.

Mr. Wayne Dempsey said the intent of the second part of the motion is to clearly establish written procedures that detail how interviews will be conducted in the future. At no time would a person who sits on an interview panel be considered for selection to that same position during that cycle.

Mr. Ron Bogle asked if it would streamline the personnel issue to take the amendment off of the motion and make the request to staff to change policies to reflect his intentions? Mr. Dempsey said the motion could be done that way. However the motion on the floor did not violate any procedures. In appeal situations, the Board can accept, sustain, or modify a hearing officer's decision. Mr. Dempsey said his intent is to modify so the entire issue is addressed at one time. He said he would prefer that the Board either approve or disapprove his motion.

Frank Kellert Michael Carter

MOTION: SECOND:

MOVE FOR APPROVAL OF OPTION 1 (THAT THE BOARD SUSTAIN THE FINDINGS OF THE LEVEL II HEARING OFFICER AND THAT THE COMPLAINT BE DENIED). ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye no aye abstain

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

abstain abstain aye

R. #99 APPROVAL OF OTTION 1 (TO SUSTAIN FINDINGS OF LEVEL II CWICER AND CONPLAINT BE Pallid))

859. MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995

H-16 UNFINISHED BUSINESS (Continued) MOTION CARRIED 3 aye,

1 no, 3 abstentions.

Mr. Frank Kellert said for the second time the Board has not taken action. He said this issue will not go away. Mr. Kellert said the record should reflect that the procedural issues were discussed and they will be on the record as a part of this agenda item. He said he trusts that the Superintendent has heard the Board and the Board will see something come back and that Mr. Dempsey's concerns will also be satisfied. NEW

BUSINESS

(NONE)

CITIZENS'

COMMENTS

(NONE) BOARD MEMBERS* OOHMOnS

BOARD

M E M B E R S'

COMMENTS

Mrs. Terri Silver stated Board members are put; in a difficult position when employees talk to Board members prior to the item coming before the Board. It puts the Board member in a situation where they cannot vote for or against the agenda item. The only option a Board member has is to abstain if that Board member has prior knowledge of an item. She said people who would like to have the entire Board involved in the vote should not tell Board members information prior to the item appearing on an agenda. Mr. Frank Kellert said he had an instance where someone called him to intentionally disqualify him from voting by discussing the issue before hand. He said there should be some provisions in terms of notifying either the Board President or Superintendent of such communication. Just because somebody says something to you does not necessarily mean they have influenced you or taken unfair advantage of that situation. He said it was unfair to Board members who in good faith receive a telephone call and then five minutes into that phone call, finally detect the nature of the call. Board members have no way of knowing that the issue was coming before the Board. But, the parties involved would know. There should be some type of mechanism for notifying the Board President or Superintendent of such communication. However, as long as the Board member feels comfortable that they have not been swayed or biased by the foreknowledge, Mr. Kellert said he believed the Board member should be permitted to vote. He said if Mrs. .Parks was involved and had a conflict of interest, that would apply also. Mr. Kellert said calling board members should not be available as a strategy to eliminate Board members' votes. â&#x20AC;˘ Mr. Wayne Dempsey requested that the Board consider in the near future a policy relating to interviews and who can sit on interview panels and when. Mr. Dempsey also said he would still like to see information back on the cost figures of having Board meetings on Public Access C^ble Television. He thought he had requested that;information previously, but has not received the information. He saijd the citizens need to, see what occurs at the Board meetings. , c:: . \ ;

Mr. Tom Yeargaln said he hopes that hearing disabled students arejnpt being placed in overcrowded classrooms with regular students. Hp said that should be corrected if that is happening. . Mrs. Thelma R. Parks said there are classrooms t^hat are oyerprpwde^ yith 44 students in a second or third grade room at one ofythp elementary schools. It is great to have "praise reports" about how well we are doing and about the increase in student population. But, we should be bringing along quality education for the students. She visited five schools this past week and some of those classrooms are overcrowded. One room was a kindergarten class with 32 students. The teacher had an assistant for the morning, but was left by hprself in, the afternoon. In addition to the "praise reports" we should be mindful of the fact

â&#x2013; OuC

860. MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995

-Hâ&#x20AC;?17

BOARD MEMBERS' COMMENTS (Continued) that we do have overcrowded classrooms as well as some schools with an enrollment of 700 to 800 students with one principal and one assistant principal. She said perhaps this school has been considered in the past as one of the "trouble" schools. She hopes staff will be making recommendations and preparations to offset those kinds of discrepancies. Mrs. Parks said she had asked Dr. Vern Moore for information regarding the Central Office staff.

Mr. Dempsey congratulated Messrs. Bogle and Shepard who were selected to be members of the Charter Schools Task Force. Mr. Bogle was also elected chairman and Mr. Shepard was elected co-chairman of the Charter Schools Task Force Committee. He said that was an honor for Oklahoma City and we will be well represented on the Task Force.

Mrs. Silver said there are many schools that are overcrowded and growth is a wonderful thing. But, we need to keep in mind that growth does cost. The district is without mid-term funding from last year which would have amounted to $500,000. This could have provided more desks, teachers, and textbooks for the students. She said it is incumbent that we all work with the legislators to arrive at a solution for the midterm funding. The district will be in the same crisis next year with the continued growth. Mr. Dempsey said he noticed that the surplus equipment being auctioned by the District included kitchen equipment, shop equipment, buses, tires, office equipment, musical instruments, and pianos. He said this equipment should not be something needed by the schools.

Mr. Ron Bogle said he attended a luncheon this week where the speaker, the President of Southwest Airlines, made a profound comment. We have heard all of our lives that the customer is first and when we convert that to being in the public school business, that means children and patrons are first. That philosophy is admirable. The speaker said that philosophy was not true. The customer isn't first. The employee is first. Mr. Bogle said that seemed to be against every management philosophy that he has ever heard. The speaker went on to tell why the employee was first. How can you expect your customers to relate to the business you are in, to be happy customers, to enjoy doing business with you if your employees are not happy. Your employees are not going to be happy if your employees are not treated well, if they are not treated with respect and dignity; if they are not made a part of the program and if they don't feel like they are vested as a part of the institution. Mr. Bogle said it was like a slap in the side of the head, the concept was so simple. Of course, the employees are not going to be happy if they are not vested in the company. What does that say to the customer? Mr. Bogle said that every once in a while it is a good thing to remember that we can learn that the employee is an extremely important resource of the district. He pointed out that over eighty percent of all of our resources are invested in the employees. He said he shares this philosophy of a person who appears to have a knack for making good business grow. ADJOURNMENT

There being no further business, the meeting adjourned at 8:40 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

*100

ADJOURNMENT

AT 8:40 P.M.

861.

MINUTES OF THE REGULAR MEETING OF OCTOBER 23,

1995

M-18 THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Preside

Mihutes mmutes

approved approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by by

the th<

Board

Education

this

day

)

Witness my hand and seal of this School District this 1995.

Cl'ferk, Oklahoma City Board of Education

(SEAL) 11

day

862. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

M-1 THE

BOARD

EDUCATION OF OKLAHOMA,

OKLAHOMA COUNTY,

INDEPENDENT

SCHOOL DISTRICT NUMBER 89

MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, NOVEMBER 6, 1995, AT 7:00 P.M.

PRESENT:

Ron Bogle, District 1 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6

President Member Member Member Member

ABSENT:

Terri Silver, District 3 Tom Yeargain, District 7

Vice President Member

CALL

T O

ORDER

CALL TO CRDER

Mr. Ron Bogle called the meeting to order, gave the invocation and led the pledge of allegiance. The colors were presented by the Douglass High School Army JROTC, under the direction of Major Max Meers. ROLL

CALL

At the time of the present, two absent.

RKXi CALL

Roll

INTRODUCTION

Call,

O F

five

(5)

members

the

Board

were

VISITORS

(None) MINUTES

MOTION: SECOND:

MEETING (S)

Frank Kellert Wayne Dempsey

MOVE FOR APPROVAL OF THE MINUTES FROM THE REGULAR MEETING, SEPTEMBER 5, 1995 (PAGE M-7); THE SPECIAL MEETING, OCTOBER 2, 1995; THE REGULAR MEETING, OCTOBER 9, 1995, THE SPECIAL MEETING, OCTOBER 16, 1995, AND THE REGULAR MEETING, OCTOBER 23, 1995. ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Bogle,

MOTION CARRIED 5-0.

Aye Aye Aye

Mr. Mr.

Dempsey, Carter,

Aye Aye

R. flOl APPROVAL (Â»* OCTCeER, 1995 HINDTES

863.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995 L_

M-2 M E M B E R S'

BOARD

REOOGNITIGNS

BUSINESS/COMMENTS

RECOGNITIONS 1.

Recognition of Ms. Susan Gabbard, Nichols Hills Elementary School Art Teacher, for being selected as "Oklahoma Elementary Art Educator of the Year" by the Oklahoma State Art Teachers Association.

BUSINESS Approval of the following resolutions, (Items A, B, and C) dealing with approval of the Estimate of Needs fo^-xthe ensuing school year; calling for an election to consider or vote on necessary millage levies; calling for elections to vote on members of the Board of Education for office numbers Three and Four for a four year term; and providing for employment of and payment to the County Election Board to conduct the elections.

R. #102 APPROVAL ESTIMATE OF NEEDS AND CALL Em ELECTION 1996-97

MOTION: SECOND:

Thelma R. Parks Wayne Dempsey

MOVE FOR APPROVAL OF ITEMS 1 A, B, AND C AS LISTED, ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Bogle,

Aye Aye Aye

Mr. Mr.

Dempsey, Carter,

Aye Aye

MOTION CARRIED 5-0. Resolution: Election(s>

1996-97 Estimate of Needs and Call:for Annual â&#x2013; n a?--: aa.;/; aad of

A resolution to approve the 1996-97 Estimate of Nee^s and the Call for Annual Election(s) as shown on the following pages.

864.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

BOARD MEMBERS' BUSINESS/COMMENTS

1995

(Continued)

R. #102 APPROVAL Esa?lMMEE OF NEEDS AND CALL FOR ELECTION 1996-97

INDEPENDENT SCHOOL DISTRICT NO. I-39 OKLAHOMA CITY, OKLAHOMA BOARD OF EDUCATION PRELIMINARY ESTIMATE OF NEEDS ANO CALL FOR AN ANNUAL ELECTION (FORM SBE 12)

The estimated amount or amounts of money and the tax rate or rates believed to be required for the support and maintenance of the schools in

Oklahoma City

School District No.

1-89

County, Oklahoma, for

Oklahoma

the 1996-97 fiscal year are as follows: THE ESTIMATED NEEDS FROM THE GENERAL FUND TO MAINTAIN A LEGAL TERM OF SCHOOL FOR THE 1996-97 SCHOOL YEAR:

Instruction (Regular and Exceptional Education)

* 105,552,786

Support Services: Students Instruction Staff General Administration School Administration Business Operation and Maintenance of Plant Services Student Transportation Central Other Support Services Child Nutrition Programs Operations Community Services Operations Facilities Acquisition and Construction Services Other Outlays Other Uses

* * * * * * * * * * * 5 * *

■__ 9,143,739 7,083,026 3,093,533 2,668,479 16,148,587 4,840,635 2,974,909 460,894 6,084 1,025,610 71,417 3,968,037 ®

1. Total Current Expense

168,376,233

2. Required for Interest

1,000

3. Total Estimated Needs to be financed from the General Fund

168,377,233

(Sun of Items 142)

...............

THE ESTIMATED INCOME FOR THE GENERAL FUND FROM SOURCES OTHER THAN DISTRICT AO VALOREM TAXES: 4. Probable balance on hand, if any, at the close of presentfiscal year

5,621,029

5. Estimated income from County 4 mill levy for the 1996-97fiscal year

3,098,703

6. Estimated income from State Aid

87,330,902

7. Estimated

37,405,106

income from all other miscellaneous revenue

8. Total estimated income other than district ad valorem tax for the ensuing fiscal year

133,455,740

(Sun of Items 4, 5, 64 7)

........................... .

9. Balance required to be raised from district ad valorem taxes

(Item 3 minus Item 8)

34,921,493

===========»

10. Since the net assessed valuation of the school district is

997,756,930 an ad valorem tax levy

of 35 mills would be required to finance the preliminary estimate of needs for current expense, as hereinabove set

35 Mills

forth for the ensuing fiscal year.

(Item 9 divided by valuation) 11. Less authorized levies not requiring the approval of the school district electors

20 Mills

12. Additional number of mills needed to meet the needs of the school district for current expenses 15 Mills

from the General Fund (if any)

NOTE:

(The Constitution limits the Emergency Levy which may be voted to meet the needs of the school district

to 5 mills and the Local Support Levy to 10 mills.)

A-3

865. Si’s'

fN!!Sii!'‘*Si.;iliH!iiii'!': <

MINUTES OF THE REGULAR MEETING OF NOVEMBER 6, 1995

M-4

R. #102 APPROVAL C»* ESTIMATE (X* NEEDS AND CALL FCR ELECTION 1996-97

BOARD MEMBERS' BUSINESS/COMMENTS

(Continued)

THE ESTIMATED AMOUNT NEEDED FOR ERECTING, REMODELING, OR REPAIRING SCHOOL BUILDINGS AND FOR PURCHASING FURNITURE FOR THE 1996-97 YEAR TO BE PROVIDED FOR FROM THE SCHOOL DISTRICT BUILDING FUND: 1. Erecting, remodeling or repairing school buildings, furniture

5,040,106

and equipment

500

2. Required for Interest

3. Total estimated needs to be financed from the building fund

5,040,606

(Sura of Items 1 & 2) THE ESTIMATED INCOME AND SOURCES FOR THE SCHOOL DISTRICT BUILDING FUND: 4. Probable balance on hand, if any, at close of present fiscal year

5. Estimated income from other sources

51,821

6. Total estimated accumulations and other income

(Sum of Items 4 & 5)

51,821 ..............................

7. Balance required to be raised from district ad valorem taxes

4,988,785

( Item 3 minus Item 6)

=x===========

8. An ad valorem tax levy of 5 mills will be required to meet the needs of the district building fund for the 1996-97 year (Not to exceed 5 Mills)

5 mills

An election is hereby called for the purpose of voting on the question of making the following levies for which an estimated need is hereinabove shown, and for the election of Board of Education members in Office No. (Residents of the School Election Districts No.

and

.4___ )

and Office No. A

Filing period December 4 to December 6, 1995, from 8:00 a.m.

to 5:00 p.m.

The election board will provide ballots and draw lots for placing the names on the ballots.

Emergency Levy

5 Mills

"Shall there be a five mill levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year

beginning July 1, 1996." Building Fund Levy

5 Mills

"Shall there be a five mill levy, in addition to all other school levies otherwise provided, u^n the assessed valuation of all taxable property within the school district for the purpose of providing funds for the remodeling, repairing, or replacement of buildings, or purchase of furniture or equipment during the fiscal year beginning July 1, 1996."

866.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

M-5 BOARD MEMBERS' BUSINESS/COMMENTS

Local Support Levy

(Continued)

10 Mills

â&#x20AC;&#x153;Shall there be a ten mill levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1996."

Said election to be held at regular voting places within the school district on February 13, 1996, between the hours of 7:00 a.m. and 7:00 p.m. A second election, if necessary, will be held on April 2, 1996.

The Board of Education for Independent School District No. 1-89 Oklahoma County, Oklahoma

President, Board of Education

ATTEST:

Clerk, Board of Education

(The following certificate should be executed only on the copy of the notice retained by the Clerk of the Board of Education).

This is to certify that the above notice was published or posted, as required by law, at least ten days prior to said election.

Clerk, Board of Education

R. #102 APPROVAL OP ESTSiAXE MEED! AND CALL ELECTION 1996-97

867.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 6^

■■ ..

1995

... .-I:.- - i -

M-6 R. #102 APPROVAL OF ESTIMATE (X* NEEDS AND CALL PCR ELECTION 1996-37

BOARD MEMBERS' BUSINESS/COMMENTS B.

(Continued)

A resolution to the County Election Board calling for Board Member Elections in Districts 3 and 4. 1)

A Resolution calling for the regular (nomination) election of the school district electors of Independent School District Number 89 of Oklahoma County, Oklahoma, to be held in polling places designated by the County Election Board on the 13th Day of February, 1996, beginning at 7:00 a.m., and closing at 7:00 p.m., on said date; and, if needed, because one candidate in each district does not get a clear majority, a second election to the held on April 2, 1996, to consider or vote upon:

A member of the Board of Education for four years for Office Number 3 described as follows:

Bounded by a line beginning at the intersection of NW 36 Street and North Villa Avenue, west on NW 36 Street to,Interstate 44, south on Interstate 44 to NW 30 Street, west on NW 30 Street to North Portland Avenue, north on North Portland Avenue to a point one-half block north of NW33 Street, west along this line one-half mi^le to the property line one-half block east of North Tulsa, north along this line to NW 36 Street, west on NW 36;j . Street to the property line, one-half block west .ôf North Utah, south along; -this line ^to .a point,.-^^6 feet north of NW 30th Street, west along this .line to North Geraldine, south o-v North Geraldine to- 3.40 feet south of NW 28 Street, east along this line 1320 feet to the half-section line (Tnlâ), south along the half-section line to NW 23 Street, gêpti of NW 23 Street one-half mile to NorthQMeri^diagjr south on North Meridian one mile to NW 10 Street, east on NW 10th Street one mile to North Portland Avenue, south on North Portland Avenue;, one-Jigl^ mile to half-section line east oiie-hâ^f mile to half-section line, south on half-section line to SW 15 Street, west along SW 15 Street to {South Meridian, south on South Meridian to SW 29 Streetj, east on SW 29 Street to South Santa Fe AveRue,, north on South Santa Fe Ayenue :®^‘^®^*^®4); ^9 Reno Avenue, west on Reno Ayenue toi-South; Western,; north on Western Avenue tp IJW 10 Street-,; we®"^ or^^^

10 Street to North May Ayenue, norRh on^NorthjMey Avenue to NW 23 Street, -^.Rst on N^ 23, Street North Villa Avenue, north on North Villa, Avenue to place of beginning. u; c ; of b.

A member of the Board of ,^:^ducation, for four years for Office Number 4 descrijtped as follows^: Bounded by a line beginning! at the;; inters,ection,o^ NE 36 Street and North Lincoln BoulpyRrd, wggt three miles on NW 36 StreeRjjto North Villa Aygnvg/; south on North Villa Avenue to NW 23 .^^trpet , -^est on NW 23 Street to North May ,Avenue, south on.. NpRi;h May Ayenue to NW 10 StreeR east on jlR/J-10 Streefc^^^^ North Western, south oik North Weste,rn-. to . Avenue, east on Reno Ayenxie to South Santa,-, 3^9 Avenue (if extended) , south on South Santa , F© Avenue to SE 29 Street, Pjast on SP 29 Streetj-^to Interstate 35, north on Interstate 35 pnerehaLf^ile to the half-section line XSE 22 Street),^ west or the half-section line one-^balf mile to Sguth-.: north on South High 444 fcei, west 330 feet, Ro^ 748 feet, west 330 feet, R^rth 700 feet, jeastgSSPv

;f;\'

Sf':'.

. a'?'.''

; 'O.., J., ? .

, ■q ;;.

L-ir.

...

a: ? •

f;,as t.o

:f O'?. .

:L:;.ooa ao Ci'

■■a.Oi'i ■ .of 31

enu.t,

n •

i!0i, \

;C r

,£0t

I'jf

B'o

ais/'':

868. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

H-7 BOARD MEMBERS' BUSINESS/COMMENTS

(Continued)

feet, north 748 feet, east 330 feet to South High, north on South High to the Frisco Tracks, southeast along the Frisco Tracks to South Prospect (if extended), north on South Prospect (if extended) to East Reno, west on East Reno to North High (if extended), north on North High then North Kelley Avenue to NE 30 Street, west on NE 30 Street to North Boulevard, north on North Lincoln Boulevard to place of beginning.

QUALIFICATION OF CANDIDATES To be eligible to be a candidate for a member of the Board of Education representing Election District #3 and #4 for a four (4) year term beginning with the first regular, special, or emergency school board meeting after the member has been certified as elected, a person must meet the following requirements: a.

A candidate must have resided in the district for at least six (6) months preceding the first day of the filing period, and must have been a registered voter registered with the county election board at an address located within the geographical boundaries of the district for six (6) months preceding the first day of the filing period;

No person shall be eligible to be a candidate for or elected to be a member of the board of education of a school district or vocational-technical school district unless the person has been awarded a high school diploma or certificate of high school equivalency;

In school districts that are divided into election districts, a candidate must have resided in the district for at least six (6) months preceding the first day of the filing period, and must have been a registered voter registered with the county election board at an address located within the geographical boundaries of the election district for six (6) months preceding the first day of the filing period;

A candidate may not be related to a school employee or to a school board member within the second degree by blood or marriage;

A candidate cannot have been convicted of, or entered a plea of guilty or no contest to, a misdemeanor involving embezzlement or a felony and it presently be within fifteen (15) years of the completion of the sentence or during the pendency of an appeal of such conviction or plea;

If the candidate is filing for re-election after service of a full term as a board member, the candidate must have completed at least fifteen (15) hours of continuing education workshops approved for credit by the State Department of Vocational and Technical Education during that full time.

PERSONS ELIGIBLE TO VOTE To be eligible to vote in the school district election, a person must be registered with the Oklahoma County Election Board at an address located within the geographical boundaries of the district. To be able to vote in a school board member district election within the school district, a person must be registered with the County Election Board at an address located within the geographical boundaries of the election district. FILING DATES Filing dates for the school Board member representing District 3 and 4 are 8:00 a.m., Monday, December 4, 1995, through 5:00 p.m., Wednesday, December 6, 1995.

R. #102 APPROVAL PCR ESTIMATE OF NEEDS AND CALL FOR ELECTION 1996-97

869.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

...............

M-8 R. #102 APPROVAL OP ESTIMATE OT NEEDS AND CALL FCR ELECTION 1996-97

BOARD MEMBERS' BUSINESS/COMMENTS

(Continued)

QUESTIONS QUESTION

"Shall there be a five mill emergency levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1996, and ending June 30, 1997." QUESTION

"Shall there be a ten mill local support levy, in addition to all other school levies otherwise provided, upp^the assesset^ valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1996, and ending June 30, 1997." QUESTION

"Shall there be a five mill building levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing funds for the remodeling, repairing, or replacement of buildings, or purchase of furniture or equipment during the fiscal year beginning July 1, 1996, and ending June 30, 1997." ICft

Dated this

ft 1 ci ft..

day of

President, Board of Education ft

, ;i.

iftftnc

30 ,

Clerk, Board of Education

..A.por.. ft . .ft.:., dftl:.:

.ft ft 'v fti'ft. ftlft:ftftft thift

ft-O

ci 11

ft at ft- Ci n

ft. .rftftic:; s

cJ;,'

■ftO ... uat.ftft;ft:rft ftLrpc&g

Recommend approval of thp employmenjt) of and payment to' the County Election Board of Oklahoma County, Oklahoma, and the election officials thereof, to conduct the following elections; 1)

a levy election for making an emergency .levy^ of 5-giil^s for the fiscal year beginningp^uly 1, 1996 electi,Q(i

be conducted on February 13, 1996.

lft.fti.-c

;;

a levy election for making a "Ipcal support levy of 10 mills for the fiscal year beginning July 1, 1996; election to be conducted February 13, 1996.

a levy election for making a building fund levyjpf 5 mills for the fiscal year beginning July-'1, 1996; election to be conducted on February 13, 1996.

board member nomination election to be held on Tuesday, February 13, 1996. d

board member general election (if necessary) to be held on Tuesday, April 2, 1996. 'Cpift-

■ .ft ft. ft :

p‘ . -,ft . ■

ft..; ■

- .ft. ,

.ft

- ... ft

.. ..ftft-ft

.. .

i'.-

- - ■

. ---ft . . ft-l

ft,

wl L.

:ft'<ift:.Lft,C!ftftna; ft;:. Pi: .

a-O 'CflS fti'd the . Ibwi iftig

G... iftj

/ ft/ftfd. 1.1 £ .ion to

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ftPSd.ry^ to 'ftfe held

A 870.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 6, 1995

M-9 BOARD MEMBERS' BUSINESS/COMMENTS 2.

Proclamation;

(Continued)

American Education Week, November 12-18,

1995

Approval of the following proclamation naming November 12-18, 1995, as American Education Week.

MOTION: SECOND:

R. #103 APPROVAL OP PROCLAMATION: MffiRICAN EDUCATION WEEK 11/12-18/95

Wayne Dempsey Thelma R. Parks

MOVE FOR APPROVAL OF ITEM 2 AS LISTED.

ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Bogle,

Aye Aye Aye

Mr. Mr.

Dempsey, Carter,

Aye Aye

MOTION CARRIED 5-0.

PROCLAMATION

WHEREAS, throughout American history, public schools have helped democratize our nation, strengthen our communities, and widen opportunities for our people; and WHEREAS, by integrating different groups into a common educational setting, public schools prepare this nation's diverse population to live harmoniously in a free, democratic society; and WHEREAS, the future of America in the next century depends on the students who are in our schools today; and

WHEREAS, all citizens have an educating future citizens; and

important

mutual

interest

WHEREAS, strong, effective public schools are a springboard to a better tomorrow; ' NOW, THEREFORE, the November 12-18, 1995,

Dated this

Board Policy E-02;

Board of Education does hereby as American Education Week.

day of

proclaim

1995,

MEDICAL EMERGENCIES

First reading of recommended revisions to Board Policy MEDICAL EMERGENCIES, as listed on the following page.

E-02

871.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

M-10 MEMBERS' BUSINESS

BOARD

(Continued)

6-6-95 E-02

POLICY:

OKLAHOMA CITY PUBLIC SCHOOLS

900 NORTH KLEIN, OKIAIlOMzX CITY. OK 73106

ADOPTED: 11-17-86 REVISED:

"Establishing Excellence"

MEDICAL EMERGENCIES (FIRST AID) The

Board

of Education has

concerns

for the health,

safety and

well being of students and staff in the district. A

medical

emergency

shall

defined

health

condition

requiring immediate and specific intervention by a school nurse, when

available,

and the

administrator or administative designee

order to save life or prevent disability.

Conditions of medical emergencies shall be evaluated on an indi-

vidual basis.

Emergencies the

are

classified

time which can be

into

five

three levels

allowed to elapse before

according

intervention is

necessary to save a life or prevent severe disability. Level I.

Level II.

Level III.

Extreme Emergencies

Severe, life-threatening emergencies requiring instant intervention. Emergencies Requiring Immediate Professional Care Emergencies Requiring Prompt Professional Care

Within One Hour

Levo-l--IV-r

EmGrgoncioc Rogu-ie-ing Attont4eft

Level. V.

EmorgoncioG of Loast Risk-

*See regulation E-02-R1 for examples of these emergencies.

872. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

M-11 BOARD MEMBERS' BUSINESS/COMMENTS (Continued) COMMENTS

Mrs. Thelma R. Parks thanked the Board Members and persons who approved the Thelma Reece Parks Elementary School groundbreaking and all persons including those in the audience who came to share in that occasion. The j second item that Mrs. Parks mentioned was her attendance at the Mayor's Commission on the employment of the handicapped luncheon last week! recognizing those persons who are disabled. Students in the Oklahoma* City Public Schools participated in a poster contest. In the past we'' have always won the poster contests, but this time the honors went to Putnam City High School. Mrs. Parks added that we will be back next year to take our rightful place among those poster winners. She congratulated the students from Putnam City.

The other thing that Mrs. Parks attended was an outstanding affair by the Alpha Kappa Alpha sorority that sponsors a program for students in the Oklahoma City area and surrounding school districts. This event gives students an opportunity to demonstrate their talents and earn | college scholarships. Six or seven students entered from the Oklahoma; City Public Schools. It was held at the Clarion Hotel, and she was very*' proud that the students from Oklahoma City came in first, second, and third.

Next Sunday, in observance of American Education Week, Faith Memorial Baptist Church will sponsor its second observance of that week by saluting educators and those persons who deal with children. Mrs. Parks publicly invited everyone to attend. She said they are looking forward to all being a part of this celebration to salute educators. There will be young people singing in a fifty member choir. It will begin at 10:45a.m. and will last about an hour. Dr. Marvin Crawford is keynote speaker for this affair. She extended personal invitations to each of the Board members and staff.

Mr. Wayne Dempsey stated that he was anxiously awaiting the January report of the Day Care Task Force. He hoped that work is progressing and that the district won't have the same situation the Day Care Centers faced last year. He said that he hadn't been informed if the State intends to continue the special grants. Mr. Dempsey said the second thing he wanted to talk about was budget planning for next year. He suggested the Board should be clued in terms of the financial picture and the innovative approaches for saving funds next year. Another thing Mr. Dempsey mentioned is that the Classen School of Advanced Studies Drama Department will be presenting a play entitled, "Dakota in the Wild West." He encouraged Board members and others to attend. He noted that drama departments at Northeast, John Marshall, and U. S. Grant High Schools do two or three major presentations each year which are as good as anything you're going to find at Lyric or any of the other theaters around town. Mr. Dempsey also commented that in a meeting of the Charter Schools Task Force, one of the things that was significant is that there were so many committee members and others who were not aware of the effort that the Oklahoma City School system has made with respect to specialty schools. The Director of Accreditation for the State Department of Education began talking about Southeast High School and Classen School of Advanced Studies as good examples of how school districts can begin to meet the unique needs of students. Mr. Dempsey said there were many people in that room who were wanting more information on our specialty school programs and there seems to be general interest around the State. Committee members were also very interested in hearing more information about the bio-medical sciences program and health careers that we offer at Northeast High School. Mr. Dempsey added that we need to do a better job of telling the good things being done in the Oklahoma City School system, because we have some progrcims on the cutting edge in this State and word isn't getting out about these programs. The last thing Mr. Dempsey mentioned was House Bill 1852. He noted that bill deals with de-regulation of local school districts, and how local school districts and local schools can apply

! 873. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6^

1995

M-12 BOARD MEMBERS' BUSINESS/COMMENTS

(Continued)

for de-regulation in many areas by the State Department of Education. He said this Board and the Superintendent should look veiry carefully at those areas where possibly we can come out from under the thumb of "big brother" in order to operate more effectively as a local school district without so much State red tape and bureaucracy. He said we should take advantage of any elements of de-regulation we can as a local school district.

Mr. Frank Kellert said he had one comment regarding last week's district meeting of the State School Boards Association which our district hosted at John Marshall High School. Mr. Kellert said he wanted to publicly thank Mrs. Cooks, Principal at John Marshall for the reception and hospitality received. He was told that this was one of the largest turnouts in many years. There vere representatives from gutnam City, Edmond, Mid-Del and others from the metro area. He thanked the Board members. Superintendent, and staff that were there. Dr. Mooneyham, Executive Director for OSSBA did an excellent job of providing some documentation about Proposition 669 and some ways that we all might strategically approach this question. All in all, it was a good and very productive meeting. Mr. Michael Carter commended the staff, especially the Deputy Superintendent and the Athletic Director for building upon what he sees as an absence of a program. In three and %/half yeajpS;; the At^letj-C pirector has turned at least one southside scj^pol arou^l -ijiufnpid a northside school around and Mr. Carter saidghe was giad/.i/q sepi^;^h^|. the athletic program is once again beciming e^tablishedj ;,;Okjli^homa Public Schools will soon be the largest distr^qt, and hejjhopq^ be the best in the athletic realm as well as in education. On another matter, Mr. Carter said he would like to request a presentation on the reading curriculum, utilizing Dr. Wilcoxson whp teaches^^in ope ofj hip districts elementary .school, Fillmore, as wpllrjas otker- tpap-^ers-.^gt.e4

^r. Dempsey had one other brief comment. He ppid he realipecihe talkpid about Classen and Northeast more than other schools and that-is bpcp^upe he is very enthusiastic abput those prograiliS:. Classen: is in-{his district so it's very close to where he worksgand liyep,j<g,Of- intgggp:^ if that a recent Punt, Pass, and Kick contest wasn't iwon -^^y Oklahoma City's comprehensive’ football powerp.jitRather, the,student won came from Classen. That student is Jacob ^ellert.-/Hp^^^ are some real athletes at Classen as well ; asf arts academic performers.

CITIZENS’ GOHHENTS

CITIZEN S'

COMMENTS

Jim Purdy, President, PTA Council, talkpi-about PTA mgmberphipg noting that 83 schools have PTA: units; pnetihas a PTp.,;; at^^ theyta^p close to having 100% participation by thg, He;,_invitp4gth^ Board members to come to any of the PTA meetings,; especiallyothp one this month at which State School Supej^iptende^t-San^y Ge^reO

will be speaking. .. . , ; on rhs ; .A'nc 1 " ;;;s or? ? ,rrts Rudolph Hutton said that he was here on pehalf ofParker of St. James Baptist Church. The church is adopting Star Spencer High School. He talked about issues qfjiponcerp jregard^^ Spencer High Schooi'e facilities and. the;-need for repairs, ecau&e

Theotis Payne talked about his organizaîgn-'s support gf all-tH® feeder schools in the Star Spencer areq..;-L- He also cqmn}e:nde{i;j tlê Board, on the excellent groundbreaking ceremony at thq THîma ;Rgegg Parks . Elementary School. : b k?.’ He there

Mike Allen, President, AFT-OKC, talked about the need for discipline and orderly classrooms in the schools, especially in the elementary schools. He supported alternative settings and a review of Board Policies regarding discipline.

3out? Ajjerican Cindy Brown read the proclamation about SC?. ' ■ -iper? '..i. b/kiX'J_ .;??■' - ■

. .H

' „ L. , c.l. c! Hr :Lnr„. thia ■2:.p?ca. ly tfls Hr-dy .r.rrsd:.t

C'B ' idg- S'L.a?.' ' pancer 'is c H; '.;t ; rrgarcb g Star ?■ „iiS iirt-.,, ? r. ior

'..r,'.

.li. ths

874.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

H-13 REPORT

LEGAL

LEGAL REPOCT

Mr. Cleeta John Rogers, General Counsel, said he had given Board members a copy of the Legal Report for the period of 10/1795 through-lO/Sl/OS;and had nothing additional at this time. SUPERINTENDENT ' S

REPORT

Dr. Marvin Crawford said we do have a renewed emphasis on athletics and extra-curricular activities in this district. He felt when the Board made a decision to install Middle School athletics it made a statement that we would improve extra-curricular activities in this district. He stated that extra-curricular activities are beneficial to students, in keeping them away from gangs and other undesirable activities. He expressed pride in the successful football program that the Oklahoma City schools have at this time, noting that three 5A teams are in the State Playoffs: John Marshall, Douglass, and Grant. Also, Dr. Crawford mentioned that Mr. Eddie Griffin had been proactive in involving the school teams, coaches and others in the state process and athletic activities. He told of honors that some of the Oklahoma City Public School coaches had received. Mr. Stanford White, the football coach at Douglass High School, will be coaching the All-State Football Team this summer. Also, Johnny Johnson, the basketball coach at Star Spencer will be coaching the Faith Seven basketball team. From Northwest Classen, Princeton Poindexter was named Coach of the Year in girl's softball.

SUPEEONTQJDENT • i REPORT

On another matter. Dr. Crawford announced, that it was almost assured that the FEMA Grant had been approved. The formal announcement should be made this week. Dr. Crawford also reported that all the buildings were heated properly during the first cold snap, and commended the Maintenance staff for having those systems ready. PERSONNEL MOTION: SECOND:

AND

ENCUMBRANCES

R. #104 APPROVAL €»■ PERSONNEL AND ENCUMBRANCES

Wayne Dempsey Frank Kellert

MOVE FOR PERSONNEL AND ENCUMBRJkNCES AS LISTED. ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Bogle,

MOTION CARRIED

Aye Aye Aye

Mr. Mr.

Dempsey, Carter,

Aye Aye

5-0.

DISCUSSION

Mrs. Thelma R. Parks questioned why a leave was granted to a class size assistant as listed on the personnel report under Leaves and Others. Dr. Vern Moore said the listing was for a class size assistant, and the Board was being asked to approve her leave effective October 12 for education purposes. Dr. Moore said the Board Policy required her to attend a certain number of hours for education leave.

Mrs. Parks asked if this was a education leave to upgrade her skills? Dr. Moore answered that it was.

875. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

H-14 PERSONNEL AND ENCUMBRANCES

(Continued)

The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531

General Fund ..i. Building Fund Child Nutrition Services External Funding . .j.j 1993-1994 Combined, Purpose Bond Isqi^e

flt.

re-; .L

■ . L-. 2 GC.. . 'i

\. S .

cvided

'..on £

.dg'-sncid

■

pei’iod on

•. ..J.:.;.

■£ name also.

r'L.!:d

a pr

a rder's /17/95 the .tutes, ■ ;■ C

Ci J,, j.

lx)

10-9-95 10-20-95

Transportation Bus Driver

Title I EDK Asst

Miller,Richard

Moore, Theresa

10-9-95

Transportation Bus Driver

Bldgs, Grounds 10-7-95 Relief Custodial Worker

Sandra

Eakins,

10-9-95

Transportation Bus Driver

Jackson,Aundoy

Zetra

Coleman,

SUPPORT:

101-01 $7,813

105-02 $5,303

161-01 $10,507

105-02 $5,303

01-03 $11,582

Hawthorne .5 KDG Teacher

North, Audra

10-11-95

01-03 $23,170

Heronville 10-30-95 4th Grade Teache r

Myers, Sydney

04-06 $25,665

Southeast Tech Teacher

McCune/Darrell

10-2-95

01-12 $25,505

Roosevelt 10-4-95 PE/Science Teach er

Dull,

Lonnie

01-03 $11,585

10-25-95

Linwood .5 KDG Teacher

Cummins, Linda

ANNUAL SCHEDULE/ STEP/LANE

SALARY

01-12 $25,745

EFFECTIVE DATE

Garden Oaks 10-11-95 Computer Teacher

ASSIGNMENT

Williams, Torrievett

Payne, Layla

ASSIGNMENT

10-23-95

EFPEGTIVE DATE

10-11-95 N W Classen Entry Kitchen Ai St

Ridgeview Special Ed Asst

SUPPORT (contli|Lued)

NAME

PERSONNEL EMPLOYMENTS

Abernathy, Calvin

CERTIFIED:

NAME

C”

471-01 $5.08/hr

101-01 $7,813

ANNUAL SCHEDULE/ STEP/LANE

SALARY

3 3 (D O.

ft H-

o o 3

o n

n ss o

K § r

►0

It *

o s; n

•0 n

H* O1

VO VO U1

§ n g n

n A H s: o o ”3

n §

» W

H m o

s H

I tS5

•T)

ASSIGNMENT

8-21-95

Martin,Fredrick Transportation Bus Driver

6-5-95 6-6-95

6-6-95 9-1-95 10-11-95

Support Svcs Bilingual Asst

Transportation Bus Driver

Nguyen,

Peck, George

Peoples, Debra

Pham,

Roop,Davetta

Bach

Phuong

4-10-95

Transportat ion Bus Driver

Carter

Moore, William

McAtes,

Paletha

10-3-95 Webster Custodial Worker

RETIREMENT:

4-18-95

Transportation Bus Driver

Knox,

12-8-95 Grant Business Teachei

6-6-95

9-15-95

EFFECTIVE DATE

Nelson,Noisetti Roosevelt 12-1-95 Lang Acquis Teaidher

Fuller, Albert

Oglesby, Grace

8-15-95

Transportation Bus Driver

Doan, Hoan

Hayes . 5 EDK Teacher

EXPIRATION OF EMPLOYMENT PERIOD (non-continuing contracts)

10-25-95

Timothy

Transportation Bus Driver

Avera,

Transportation Bus Driver

DISMISSALS (co:] itinued)

NAME

Clark, Robert

ANNUAL SCHEDULE/ STEP/LANE

SALARY

Taylor, Sherry

EFFECTIVE DATE

8-21-95

ASSIGNMENT

Transportation Bus Driver

DISMISSALS:

NAME

PERSONNEL TERMINATIONS

ANNUAL SCHEDULE/ STEP/LANE

SALARY

<+ H0 t: (D O.

o 0

w co

g o n o

r f*

K §

•0

It *

90 W

•0 M

w g n

n H S o o

g I

c n

hj 1 GJ

Stiggers, Valencia

EDUCATION:

NAME

Putnam Heights Class Size Asst

ASSIGNMENT

10-12-95

EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY

NAME

PERSONNEL LEAVES AND OTHER

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY

•0 K o

sa m

:9ii 9t

o n g n

o o

» n

S H ss a n

879. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

M-18 PERSONNEL, PAYROLL, AND ENCUMBRANCES

(Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

SUPPORT:

Geddes, Vaneta

Fillmore Elementary School Cafeteria Manager

9-29-95

Harrison, Laura

Hispanic American Student Svcs. Bilingual Assistant

4-7-95

Henry, Gwendolyn

Green Pastures Elementary School Title I EDK Assistant

10-12-95

Jaronek, Maria

Gatewood Elementary School Bilingual Assistant

10-12-95

King, Rita

Capitol Hill High School Kitchen Assistant

10-18-95

Lindsay, Mary

Coolidge Elementary School Title I Class Size Assistant

10-26-95

McMillon, Ray

Star Spencer High School Assistant Custodian

10-26-95

Miller, Phyllis

Supply Distribution Receiving Clerk IV

10-26-95

Moody, James

Classen School of Adv. Studies Custodial Worker

10-13-95

Perry, Darryl

Pupil Transportation Bus Driver

10-12-95

Song, Shenghao

Support Services Bilingual Assistant

6-6-95

Vickers, Echo

Child Nutrition Services Trav. Elem. Cafeteria Manager

11-8-95

Villavicencio, Natasha

Prairie Queen Elementary School Bilingual Assistant

10-23-95

P-4

880. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

M-19 PURCHASING MOTION: SECOND:

AND

GENERAL

BUSINESS R. #105 APPROVAL OT PURCHASING AND GENERAL BUSINES

Wayne Dempsey Frank Kellert

MOVE FOR APPROVAL OF ITEMS A THROUGH G AS SHOWN ON THE AGENDA.

ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Bogle,

Mr. Mr.

Aye Aye Aye

Dempsey, Carter,

Aye Aye

MOTION CARRIED 5-0 A.

1995-96 Agreement: Center

University of Oklahoma/Keys Speech & Hearing

Approval of agreement with University of Oklahoma/Keys Speech & Hearing Center to supply educational services for students who qualify for such services during the 1995-96 school year. Estimated cost of $12,500 is to be charged to the General Fund.

1995-96 Contract Expansion:

Godfather's Pizza

Approval to expand the contract (quotation 8280) with Godfather's Pizza as approved by the Board on July 10, 1995, to include the following:

1995-96 Agreement: Keys Speech & Hearing Center

1995-96 Qxitracl Godfather's Pizza

Large Cheese Pizza $4.80 Large Pepperoni Pizza - $4.80 Large Sausage Pizza $4.80 Pizza will be served in all secondary schools by the Child Nutrition Services Department for the balance of the 1995-96 school year. Total purchase cost will depend on student participation.

Oklahoma Gas and Electric Easement: Gatewood Elementary School

Harding Middle

School

and

Approval to grant an easement to Oklahoma Gas and Electric to provide underground electric service for the new construction at Harding Middle School and the new annex building at Gatewood Elementary School. Agreements:

FEMA Counseling Services

Authorization to sign agreements with counselors and interns, as needed, to provide FEMA counseling services for various students, according to the following scale:

OG&E Easenent: Harding N.S. & Gatewood Elem.

Agreonait: FEMA Counseling Services

Licensed Counselor - $35/Hour Non-Licensed Counselor - $30/Hour Counselor Intern - $7/Hour Travel Expense - $.28/mile Total expenditures will be charged to the FEMA federal grant and have been authorized in the grant budget as submitted at no General Fund expense to the District.

(ITEMS E THROUGH G RELATE TO BOND FUND PROJECTS) E.

Purchase Follett Media Center Hardware and Elementary School and Southeast High School

Fourteen Software:____________

Approval to purchase Follett Media Center hardware and software for fourteen elementary schools and Southeast High School. This expenditure, in the amount of $47,336 will be charged to Proposition 2 Bond Fund account # 631-117-1000-740-191-1040-000OPU.

Media Center Hardware & Software

1 f'

881.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 6, 1995

n-20 R. #105

PURCHASING AND GENERAL BUSINESS (Continued) Purchase Band Instruments; Arcadia, Bodine, Capitol Hill, Horace Mann, Mark Twain and Parmelee Elementary Schools

Band Instrum^ts for 6 Elan. Schools

Approval to purchase band instruments for use at Arcadia, Bodine, Capitol Hill, Horace Mann, Mark Twain and Parmelee Elementary Schools from the following companies who submitted the low quotations on specifications and/or general conditions (8 mailed 8 returned): Del City Music Company Jensen Music Company Jenkins Music Company Larsen Music Company Norman Music Company Suzuki Musical Instruments Oklahoma Strings, Inc. Wenger Corporation TOTAL

.iCsVJiil’i-.;

$ 17,588.00 6,494.00 1,044.38 1,089.00 .3 , .25 9,234.95 21,364.00 992.68 $ 68,409.26

These purchases areto be charged to Bond Fund account 631-118100d-746-191-1350-Odd-db6.

C.O. #4 Nichols Hills Elen. School: J.W. Skaggs Co.

Change Order #4; J. W. Skaggs Elementary School Rehovation)

Company,,

Sc;

/Nichols ;Hi^s

Inc.

Approval of Change Order #4 resulting in,-,a decrease v^n^gp^t of j§8i73 for the contract with J.W. Skaggs Company,as?:nc.^, Elementary School renovation project. (c5^,ange Ordpr-i:is reguirg9 due to installation of vertical wood pipp^covers in lieu of metal pipe covers as originally specified at the unit ventilators.)

Original Contract Sum Net Change On Previous C.O. #1,2,3 Adjusted Contract Sum Total Decrease in Cost (C.O. #4) Total Adjusted Cqntract Sum (C.O. #1-4)

$2,Q39,249.00 . '2d^594.00' $2,059if83^.00 3 t

873^OO^

$2,O58;^9§J,OO5 <•;; ••r"' 1 36 J ■■ ‘

DISCUSSION

Mr. Wayne Dempsey said it is hard to believe that we are almost two years into Proposition 2, and we're still^rj^rying atOoil?Hy ro^si5§l instruments. Referencing Item F, he said something broke down somewhere in this process. !

a. 3.®.; CC ■the

■3

JLsi

...

A;; CGS& 3;;: $.A73

3 'eitc.ilat;.

‘0 5 2, SAM/

5. )

__ ■ 05 3 , 'SMI /'- 0

-■■.5 33 'CH' i,. 1 ■ tK;

;-.i

s:;.L'S 3to buy’

’S t ■xsical

Ace dO'wn &,\-,'rtewhere

882. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

;m -21 STATEMENT(S) OF CERTIFICATION

TO;

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of Follett Media Center hardware and software for fourteen elementary schools and Southeast High School in the Board of Education Meeting agenda of November 6, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Ele^ion.

Drf^George Kimball

(Date)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of band instruments for use at Arcadia. Bodine. Capitol Hill, Horace Mann, Mark Twain and Parmelee Elementary Schools in the Board of Education Meeting agenda of November 6, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Dr. Gy Sconzo

Âť (Date)

fi'

883. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

■M-22 U NF INISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE) CITIZENS'

COMMENTS

(NONE) BOARD BOARD MEMEBERS'

MEMBERS

COMMENTS

COMMENTS Mrs. Thelma R. Parks asked for an explanation of the HOSTS program?

Dr. Guy Sconzo explained that the HOSTS Program is a computerized instructional program with a strong mentoring component that is being purchased and offered at some of our Title 1 schoolwide project sites. Mrs. Parks asked for a list of those discussed at a previous board meeting.

schools,

and if

this

had been

Dr. Sconzo stated that at a previous Board meeting the Board approved a contract to secure the HOSTS program in the District. He gave her a list of the schools. Mrs. Parks also inquired about some items listed on the encumbrance list. She asked about Office Solutions, Inc. (purchase of copiers for Title 1); Matherly Mechanical (Change Order that the Board approved on Bond Fund work); Red Carper Charters (a bus chartered to take students to Lawton, OK paid for by the Drug Education Grant); Texans War on Drugs (t-shirts for students purchased by Drug Free and Drug Education Program); and The Council of the Great City Schools (registration for Nick Kelly to attend a workshop). Mrs. Parks asked about SJJ Carpets and where thg carpet;;^aa gpingDr. Sconzo said this was a purchase using Day Care Grant funds.' She also inquired about a reimbursement to Marva ■WiJrlicimsori ^romjj^th^ Education fund for conference reimbursement. ^Mr^. Parks said she fe@pg^ the Board would get a report on this from Mrs. ^^^liamson^ > her item she inquired about was the Red Earth Indian Center. .I.. . , i ',.1 .3. Deen Mr. Belphry Dean, Manager, Purchasing, explained that was a City Smart Teacher Workshops for individuals from a number of elementary and middle schools. .j.feST.li -Li !. :;:rov'-ed

Mrs. Parks inquired about an encumbrance for Terry Trailer's,'which Mr. Dean said was an equipment trailer for the Maintenance Department to transport heavy equipment from job site to jobi <îte. , The, l^s,t _itein she inquired about was Neal Building Components. it was for an open purchase order for Maintenance Servicg_^,|f9g',maL;^gi[ia^ and supplies as needed. Mr. Dean was askgd tgaûrnishjlêrjjiQformaJiîi

about this item.

iXi'Art' Free

‘-c.

= V’fsr

Dr'j'F

i BruiCjs

ISc ^.cation

Mr. Wayne Dempsey said in reference to Citizen/s ^Comments tonight^, the second most disturbing and disappointing thing to him with respect to what the school district does and has done over the years, is the inability to perform routine and emergency main^îiance oa<tê, buildings. He said it was deplorable to have bathrooms ih terrîfelg shape afgE months. He felt strongly that the way we maintain our buijlfiings nraq hopsd said s': KLrfJ, item Atxcs". ■J snt, B.

B3':6d c s, Tarx'-y Mcli’Ilt xdb six

2 Sr. vBxaxics

aai: a C.j, ...atarx' aa

s.iddlx;

ais Mr * to ifcmi. she :'3 e'fxpiai: :;d .that Dg iayar-

sices, for !X,:.teriel

884. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

:M-23: BOARD MEMBERS' COMMENTS (Continued) reflects the Board's commitment to children and parents. He expressed that he felt the amount of money received bythe Oklahoma City Public Schools in comparison to what is received by Metro-Tech is inequitable. He stated that we need to look for more creative ways of maintaining school buildings. He did not believe the answer was a big maintenance staff, but contracting for services if necessary. He felt the citizens were right, and something needed to be done.

Mr. Frank Kellert said he would like to echo what Mr. Dempsey said. He remembered an issue that came up less than a year ago at John Marshall High School regarding their restrooms. At that time he asked about the general conditions of the restrooms in the secondary schools. He remembered receiving some sort of report from Dr. Jack Isch at the time. He suggested the Superintendent go back and review that assessment of the restrooms. He expressed his desire for the Board to address all the district needs as they approach the problems.

Mr. Michael Carter said he praised the Athletic Department for what they have done this year. But, he realizes also that the principals can do with athletic funds what they please. They can put that money in other accounts. He suggested a proposal in next year's budget to put the Athletic funds under the district administrative office and not in the buildings, because the athletic directors in those buildings do not always do what they should. Mr. Carter also asked why economics is taught at the freshman level instead at the junior or senior level. He would like to see it changed to at least the junior level if not the senior level. He commented on the Worker's Compensation report, and requested to see a review of the policy concerning the 20 days off to deter workers from taking Worker's Compensation, because he did not feel it was working. Mr. Carter expressed that he felt the discipline policy on suspension was a little vague. He said he would like to see a review of that policy also. He was very disturbed that LD students were not treated the same as other students when they were caught with drugs, etc. He felt the Board needed to stand up for what is right. Mrs. Parks said she did not say anything following those persons who spoke about Star Spencer, because she had been talking for the past 2 or 3 years about the deplorable ^conditions that existed. She said she had explained those conditions last Monday and that the conditions were deplorable. She was promised that they were going to do something about it, which is the reason she did not comment following the statements that were made. She has confidence that Mr. Clark, Dr. Isch and other maintenance staff are going to do something about it. EXECUTIVE MOTION: SECOND:

SESSION

R. #106 APPROVAL FOR EXECUTIVE SESSION 8:25 P.N.

Michael Carter Wayne Dempsey

MOVE TO RECESS FOR TEN MINUTES AND THEN GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) NEGOTIATIONS WITH EMPLOYEE GROUPS AND (B) THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS. ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Bogle,

MOTION CARRIED 5-0.

Aye Aye Aye

Mr. Mr.

Dempsey, Carter,

Aye Aye

The Board went into Executive Session at 8:25 p.m.

885. MINUTES OF THE REGULAR MEETING OF NOVEMBER 6,

1995

;M-24e 0 P E N

IN R. #107 RBCOIVENE IN OPEN SESSION 9:40 P.H.

MOTION: SECOND:

SESSION

Thelma R. Parks Wayne Dempsey

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Bogle,

MOTION CARRIED 5-0.

0 P E N

NO ACTION TAKEN IN EXECUTIVE SESSION

R. #108 ADJOURNMENT 9:41 P.M.

Mr. Mr.

Aye Aye Aye

Aye Aye

Dempsey, Carter,

The Board reconvened into open session at 9:40

SESSION

MR. RON BOGLE ANNOUNCED THAT NO ACTION WAS TAKEN ON (A) NEGOTIATIONS WITH EMPLOYEE GROUPS AND (B) THE APPOINTMENT^ HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS.

AD JO U R N M E N T There being no further business, the meeting adjourned at 9:41 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Kellert, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye, ^11 aye. Der;-:: sK'

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive/ Session, is on file in the Office of the Clerk;^}., ..or c- : 0 p„rtL,

inute Clerk lutes

approved

by the 1995.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

■, ■

day

this

Mr.. Eog

.ns-sa ciys J

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the <iate, time, and place^pf thi?, reg^la,r was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in^pfominent'public view at the location of the meeting.

day

'fitness my hand and seal of this School District this IJJ 1995.

\.siy . of

, Oklahoma' City Board of Education (SEAL)

'.•k

..t.

f Ed..y . .. r of fnd . ..encleot ....jjrtyj. . , , . do hereby ffdcs' t;f o ,igf .reetia’gi

the CcuKO / Clerk

886. MINUTES OF SPECIAL MEETING OF NOVEMBER 13, 1995

K-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA

COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM

(AUDITORIUM) , ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, NOVEMBER

13, 1995, AT 6:00 P.M.

PRESENT:

Ron Bogle, District 1 Terri Silver District 3 Frank Kellert, District 2 Wayne Dempsey, District 4 Thelma R. Parks, District f Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Vice President Member Member Member Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Mr. Darrel Shepard, Executive Director, Board Related Services/Board Clerk; Hearing Officer, Judge William H. Henderson, Active Retired Judge, District Court of Oklahoma County; representatives for both parties and other interested parties. CALL

ORDER

Mr. Ron Bogle, President, called the meeting invocation and led the Pledge of Allegiance. ROLL

CALL TO CXIDER

order,

gave

the

CALL RCX.L CALL

Roll call established that six' (6) members of the Board were present during the Roll Call. Mr. Tom Yeargain arrived for the meeting after the Roll Call.

Mr. Wayne Dempsey said due to a previous commitment he would need to leave the meeting at 6:30 p.m. GRIEVANCE HEARING OFFICER:

HEARING

Judge William H. Henderson, Active Retired Judge

The following persons participated in the hearing:

Representing the Respondent: 1.

Mrs. Tammy Carter, Associate General Counsel

Representing the Grievant: 1.

Mr. David Gray, President, Oklahoma City Federation of Classified Employees

GRIEVANCE HEARING:

887. MINUTES OF SPECIAL MEETING OF NOVEMBER 13, 1995

, .il

H-2

GRIEVANCE BEARING: KEVIN GREEN

GRIEVANCE HEARING FOR KEVIN GREEN, DISTRICT EMPLOYEE

EXHIBITS THE FOLLOWING EXHIBITS WERE ACCEPTED INTO EVIDENCE: Grievant:

Collective Bargaining Agreement between the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma and the Oklahoma City Federation of Classified Employees (OCFCE).

Respondent:

Collective Bargaining Agreement between the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma and the Oklahoma City Federation of Classified Employees (OCFCE).

Mr. Green's Absentee Records

OPENING STATEMENTS Grievant:

Mr. David Gray said the Union contends that Mr. Green was the best candidate for the position for Stadium Foreman, Taft Stadium. Mr. Green applied for the position in a timely manner and has several years of experience working in the stadiums for Oklahoma City Public Schools. Respondent: Mrs. Tammy Carter said she represented the> respondpnt, ,;Mr. E^di,'^ Griffin. She said Mr. Green alleged that h^ Wgg■ not hired for th'^rjpb as stadium foreman even though he was the best qualified person and claims to have had seniority. The grievant is asking to require Mr. Griffin to reconsider his decision and to place Mr. Green in the position of stadium foreman for Taft Stadium. Mr. Griffin's position is that the evidence will indicate that when the position became available all of the applicants were interviewed, all references wei^e checked, and all personnel files were reviewed. Mr. Griffin is convinced that the best availa&le candidate was chosen. Mr. Griffin further alleges that his decision was made in compliance with the provisions outlined in the Collective Bargaining Agreement.

The rule of sequestration was jointly evoked by Mrs. Carter and Mr. Gray. EXHIBITS

Mr. David Gray for the Grievant requested that ■ .^ticle III, Nondiscrimination Clause, Article A of the Collective Bargaining Agreement be withdrawn. He said the issues would be seniority and qualifications. Mrs. Carter said she did not object,

WITNESSES:

'hC'

GRIEVANT'S WITNESSES

First Witness:

-e K'l" ,, she

Mr. Eddie Griffin, District Director of Athietics

Mr, Darrel Shepard, Board Clerk, swore in th6:,^J|rst witness..,

lies Mr. David Gray questioned Mr. Eddie Griffin Regarding th^ following: Who Mr. Griffin had supervised.

Who was in charge of the C. B. Speegle and Taft Stadiums.

The procedure used by Mr. Griffin during the interview process. ■22

/'i

3=.'

1,,

888,

MINUTES OF SPECIAL MEETING OF NOVEMBER 13, 1995

M-3 GRIEVANCE HEARING: KEVIN GREEN

GRIEVANCE HEARING FOR KEVIN GREEN, DISTRICT EMPLOYEE

If seniority of employees was considered.

That there was only one applicant finalist, so seniority was not taken into consideration.

Cross Examination by Respondent's Representative;

Mrs. Tammy Carter questioned Mr. Griffin about the following; The provision in the Collective Bargaining Agreement regarding seniority. If Mr. Griffin was aware of Mr. Green's work history.

Redirect Examination by Grievant's Representative; Mr. David Gray asked Mr. Griffin about the following;

Mr. Green's work performance. The issue of seniority if there were two or more finalists for a job.

Mr. Griffin's interview procedure.

Second Witness; School

Mr. Perry Willis, Custodian, Northwest Classen High

Mr. David Gray questioned Mr. Perry Willis regarding the following; If Mr. Willis had previously worked with Mr. Green. If Mr. Willis had heard of complaints regarding Mr. Green's job performance.

Cross Examination by Respondent's Representative; Mrs. Tammy Carter questioned Mr. Willis regarding he following;

If Mr. Willis had ever supervised Mr. Green. If Mr. Willis had personal knowledge of Mr. Green being removed from the C. B. Speegle Stadium.

If Mr. Willis knew of Mr. Green's absence report.

If Mr. Willis district.

Third Witness;

knew Mr.

Green

had

admitted

stealing

from

the

Mr. Kevin Green, Grievant

Mr. Darrel Shepard, Board Clerk, swore in the grievant. Mr. David Gray question Mr. Green regarding the following; How long Mr. Green worked at C. B. Speegle Stadium. If Mr. Green received supervisory counselling regarding his job performance.

Why Mr. Green had been removed from his Stadium.

job at C.

Speegle

< >1

889. MINUTES OF SPECIAL MEETING OF NOVEMBER 13, 1995

GEilEVANCE HEARING: KEVIN GREQl

GRIEVANCE HEARING FOR KEVIN GREEN, DISTRICT EMPLOYEE Cross Examination by Respondent's Representative

Mrs. Tammy Carter asked Mr. Green about the following; If Mr. Bob Eggling had ever told Mr. Green of complaints regarding his work.

If Mr. Eggling had been Mr. Green's supervisor.

Regarding Mr. Green's reprimand. Regarding Mr. Green's suspension.

Regarding Mr. Green's Significant Event Report. Regarding Mr. Green's Plan for Improvement. Why Mr. Green filed the grievance. Regarding Mr. Green's absences.

Regarding Mr. Green's admitting to having stolen from a school.

Redirect Examination by Grievant's Representative;

Mr. David Gray asked Mr. Green about the following;

la.;.: st

ird . ig

If Mr. Green remembered Mr. Marvin Best.

Regarding the interviewing procedure used by Mr. Best. Fourth Witness; School

Mr. Bob Eggling, Teacher and Janitor, Capitol Hill High

Mr. Darrel Shepard, Board Clerk, swore in the fourth witness.

Mr. David Gray asked Mr. Eggling about the following;

That Mr. Eggling coordinated with Mr. Speegle Stadium Board. If Mr. Eggling received complaints performance.

About Mr. Green working at two sites.

Green through the C.

regarding Mr.

. .

Green's work

Whether Stadium Board members complainecj.^ at Board meetings contacted Mr. Green's supervisor about his work performance.

If it was the Boards' function to contact Mr. Green.

No Cross Examination by Respondent's Representative

WITNESSES:

RESPONDENT'S WITNESSES

890. MINUTES OF SPECIAL MEETING OF NOVEMBER 13, 1995

H-5

GRIEVANCE HEARING FOR KEVIN GREEN, DISTRICT EMPLOYEE First Witness;

GEIIEVANCE HEARING: KEVIN GREQl

Mr. Eddie Griffin, District Director, Athletics

Mr. Griffin had been previously sworn and was still under oath.

Mrs. Carter questioned Mr. Griffin about the following: That it was Mr. Griffin's responsibility to evaluate, recruit, identify coaches, reconunend coaches, oversee all athletic fields; recruit, schedule, hire officials; and serve as liaison with the two stadium boards. Regarding the interview process used by Mr. Griffin.

What Mr. Griffin looked for in an ideal candidate. If Mr. Griffin knew of Mr. Green's job performance.

That Mr. Griffin asked all of the applicants the same interview questions. That Mr. Griffin felt that Mr. Green was not the best candidate. Regarding Mr. Green's reprimand and absence reports.

Why Mr. Griffin chose the successful candidate. Cross Examination by Grievant's Representative Mr. David Gray asked Mr. Griffin about the following: An incident with Mr. Stadium. Second Witness:

Green not being at work on time at Taft

Mr. Bob Eqqlinq

Mrs. Tammy Carter questioned Mr. Eggling regarding the following:

Mr. Eggling's responsibilities for C. B. Speegle Stadium. How long Mr. Eggling had known Mr. Green. If Mr. Eggling had personally observed Mr. Green's work.

What Mr. Eggling expected from a Stadium Foreman. If Mr. Griffin had asked Mr. Eggling to comprise a list of what the Stadium Board expected from a Stadium Manager. If Mr. Griffin talked to Mr. performance.

Eggling regarding Mr. Green's job

Cross Examination by Grievant's Representative

Mr. David Gray asked Mr. Eggling about the following: If Mr. Eggling performance.

received

complaints

regarding

Mr.

Green's

job

If Mr. Eggling contacted Mr. Green's immediate supervisor.

If there was Green.

documentation

regarding the

complaints

about Mr.

891.

MINUTES OF SPECIAL MEETING OF NOVEMBER 13, 1995

H-6 OlIEVANCE HEARING: KEVIN GREEN

GRIEVANCE HEARING FOR KEVIN GREEN, DISTRICT EMPLOYEE Questions From Board of Education Members Through the Hearing Officer

Mrs. Thelma R. Parks said in order for her to vote for or against the issue she needed to understand the position of the person who just spoke. Mrs. Parks held a conversation with the Hearing Officer.

Mr. Frank Kellert said he did not object to Board members questions that clarified an answer that a witness gave. However, a new question or to break ground that was not covered by the examination was specifically what the Board voted out of Board B-28: HEARING PROCEDURES.

asking to ask direct Policy

Hearing Officer, Judge William H. Henderson asked Mrs. Tammy Carter, Appellant Representative, whether Mr. Eggling was the supervisor or the manager of the stadium. Mrs. Carter said that Mr. stadium.

Eggling was

Mr. Ron Bogle said the question was, supervisor?

Manager of the

the Business

is Mp. fEggling Kevin Green's i

Mrs. Carter said he was not, he was the Business. Manager ;;of the Mr. Eggling took care of the stadium business' affairs/ He was^nob however, Kevin Green's manager. She said she is assuming that personngi management came from the Service Center. ,3.

Mr. Bogle asked if Mr. Eggling was expected to evaluate Mr. Green. Mrs. Carter said he was not.

CLOSING STATEMENTS

.n-r

a'xrect C' J-C

Statement by Grievant's Representative

:;h. Mr. David Gray said the fact is that Mr. Green has been employed with the Oklahoma City Public Schools district since December of 1980. The successful candidate has been employed with the district since 198p, Mr. Green has also worked during his tenure with Oklahoma City Public School district at C. B. Speegle Stadium since 1988 through 1994. He said there has been a lot of testimony about complaints, but he haSi^ye;^ to see any documentation stating that drains were plugged, the field was not mowed, bleachers were not painted, or the upkeep was bad. What has occurred tonight is basically talk. There whs :an Athletic^ Director talking to a stadium manager and all of the weight has shi^t^d pn Mr. Green's immediate supervisor who did not apparently take-time to write this down or document it and place it in Mr. Green's file. The district was very thorough in everything prior to 1988 and the district was very thorough to bring those issues out to discredit Mr- Green. But, we have documentation during May of 1988, by an administrator of this district that highly recommended Mr. Green. More than likely this administrator reviewed Mr. Green's records because there were three other applicants at the same time. People change and although they make mistakes in the past, in a lot of cases people make a complete turn around. Mr. Gray said it is their contention that according to the Collective Bargaining Agreement under Article VI, Section 1 A and 2 F.(1) and F.(2) that Mr. Green is the best candidate for the position of foreman at Taft Stadium. Mr. Gray said whoever the candidate is that is.now in this position, whenever that person goes on a lengthy vacation, or jLf that person becomes ill or injured, Mr. Green will be asked to relieve this perspn. They brought out that Mr. Green's work was lou^sy, or they were, jupt, ppg step away from saying it was lousy, but Mr. jGreen willj^-bp, i;equired t@ relieve this person. Given the fact that Mr. Open's seniority in district and his good experience, without any documentation tp-, thg contrary from the Board of C. B. Speegle Stadiuin, we contend thp.t Green should be awarded the job at Taft Stadiw. : cxcr ..1.. .. . z

.. ...p 1....

■£ , ; 'i- ■ 3<..,

F U i}

cr :,ct

X ixixnci

892. MINUTES OF SPECIAL MEETING OF NOVEMBER 13, 1995

1. M-7

GRIEVANCE HEARING FOR KEVIN GREEN, DISTRICT EMPLOYEE

Statement by Respondent's Representative Mr. Tammy Carter said pursuant to Article VI, Sections 2.F.(1) and (2) , of the Collective Bargaining Agreement between the Oklahoma City Public i Schools and the Oklahoma City Federation of Classified Employees the i following procedure should be used whenever a person or a district' employee wants to fill a vacancy. First, "All positions should be filled with the applicant who best meets the qualifications set forth for the position." Mrs. Carter said no one could better tell what qualifications are best, other than the person supervising what qualifications that person is looking for. In part the Collective! Bargaining Agreement also states that "Where two or more employees are I applicants and are finalists for a position, priority consideration shall be given to the employee with the greatest seniority." Mrs. Carter said after hearing all of the evidence it is clear that Mr. Griffin followed the requirements outlined in the Collective Bargaining Agreement. The evidence indicates that in June, 1995 the job of Stadium Foreman became available. During that time, Mr. Griffin, District Athletic Director, began taking applications for the job. Mr. Griffin indicated that in looking to fill the job, he was trying to find someone who is self-started, self-motivated, and someone who he would not need to closely supervise. The evidence further indicates that Mr. Griffin received four applications. Three of these were from district employees; Kevin Green, Perry Willis, and Mr. Jimmy Jones. The evidence further indicates that Mr. Griffin uses the same procedure every time he hires and he used that procedure this time. He interviewed, checked references, and checked personnel files. He did this with all thipe applicants. Mr. Griffin said he checked the personnel files and that he was specifically looking for previous experience with lawn maintenance, previous supervisory experience, someone with a good attendance record, and someone with a good disciplinary history. Mrs. Carter said the need for these qualities is obvious since the position is of a nature that requires a person to be independent, self-motivated, and knowledgeable about the task involved. The evidence revealed that Kevin Green applied for the job. Testimony is clear that Kevin Green worked at C. B. Speegle Stadium before, which was smaller than Taft Stadium, but he would have been required to the do the same things as the Taft Foreman was required to do. The evidence is clear that Kevin Green did not successfully perform those tasks. That is clear from Mr. Eggling's discussion of the Stadium Board's feelings about his work and Mr. Griffin's impression of what he saw at C. B. Speegle Stadium. There does seem to be some dispute about why Mr. Green was asked to leave, but it is obvious that the persons involved were not satisfied with his work. That would suggest that Mr. Green was ask to leave for that reason. The testimony indicates that Mr. Griffin knew about these problems but he wanted to be fair and he wanted to give Mr. Green a chance to interview. Mr. Griffin did take into account Mr. Gray's discussion about a person changing. He wanted to see if Mr. Green had changed. Mr. Griffin interviewed Mr. Green. He said the interview was "okay," but the interview of the successful applicant was superior. The successful applicant has superior knowledge of lawn maintenance, how to make a stadium look good, and he showed enthusiasm. But, Mr. Griffin continued to talk to people about Mr. Green's performance. Mr. Green had not given Mr. Griffin any references, so Mr. Griffin was forced to talk to the only people he knew that would know anything about Mr. Green's performance and that was Mr. Eggling. There appears to be some dispute, according to Mr. Eggling, regarding Mr. Griffin's conversation with Mr. Eggling regarding the Taft Stadium position. However, Mr. Eggling did establish that Mr. Griffin is an honest person and everyone received the impression that Mr. Eggling and Mr. Griffin had discussed Mr. Green on more than one occasion. There is no confusion about Mr. Eggling's opinion about Mr. Green's work. Mrs. Carter said that Mr. Griffin checked Mr. Green's personnel file and noted that Mr. Green had been absent 161 days in a three year cycle. He also noted that Mr. Green had been reprimanded several times, five to six, for leaving his job site unprotected and not performing his responsibilities. Mr. Green had also been suspended three times. A further review of the file indicated that Mr. Green had been placed on

GRIEVANCE HEARING: KEVIN GREEN

893. MINUSSS QF SPECIAL MEETING QF NOVEMBER 13; 1993

GEOEVANCE HEARING: KEVIN GREEN

GRIEVANCE HEARING FOR KEVIN GREEN, DISTRICT EMPLOYEE

a Plan For Improvement. Finally, Mr. Griffin noted in the personnel file of Mr. Green, which Mr. Green admitted, that Mr. Green had stolen $2.50 from Dewey Elementary and also admitted to have stolen bleach, toilet paper, candy, kleenex, sandwiches, toys, and chips from other schools. In looking at Mr. Green's file alone, and not even considering any other applicant, a person with Mr. Green's nature would not be wanted at Taft Stadium where there is a lot of work that must be done, along with equipment that could escape if a person would decide not to be honest on a given day. Mr. Griffin continued with the process. He interviewed and looked at another candidate, and then looked at the ,s^p,^essful pandidate, Mr. Jones. In looking at Mr. Jones and talking to Mr. Jones, Mr. Griffin realized that Mr. Jones had several years experience in lawn maintenance and showed an enthusiasm and knowledge that was clearly not a part of the interviews with Mr. Green and the other candidates. In the interview the successful candidate told Mr. Griffin things about lawn maintenance that Mr. Griffin did not know. The successful candidate has supervisory experience and even was Perry Willis' supervisor, who is scheduled for the next hearing. A review of thp,|successful applicant's file indicates that he had never been suspended, demoted, recommended for termination, nor has he had his honesty or integrity questioned and has only missed 55 days in the same three year cycle when Mr. Green missed 161 days. The successful candidate di^ have one.Significant Event Report which was a commendation plus another_ letter 3 qf commendation. The only other black mark, he had ,waS; saf Planj-Fpr Improvement. Mrs. Carter said the successful .caii^idate more c^pselyrine^ the criteria established by Mr. Griffin tha,njMr. Green er any candidate. The evidence indicates that Mr. Jones was the bestiqualified candidate and Mr. Griffin obviously agreed since he hired Mr. Jones. Even though he was not the best qualified, Mr. Green is saying that he should have gotten the job not only because he was better qualified, but because of seniority.. It is obvious that Mrpreen, was .snot bettp:j: qualified. ' _ โ ขr;.;.!..:..; r,.

Regarding seniority, we have already outlined,the proyisions in;bhg Collective Bargaining Agreement which simply spates that where thpy_anp two or more employees who are finalists, than the one with senipripy shall be given priority. In this case, Mr.. Griffin qtated that thg successful applicant was the only finalist. There were not twO;or three,,, there was only one finalist. After Mr. Griffin checkedoutMr.Green he found him not to be appropriate and did not consider hj^ to, jpe ? ยง finalists, nor did he consider the other candidates to-^e a pinalig;ts,.i Therefore, he was not required to consider seniority. . ;.;i Mrs. Carter said based upon the evidence presenped it igapparenp the successful applicant was clearly better qualified phan Mrs. Carter asked that the Board of Education' ipnle in keeping with evidence and overrule Mr. Green's grievance. ; ,o j ; i ; I The Grievant and Respondent Representatives pregented tpjthe Bpard respective Findings of Fact and the Respondent's, presented their Conclusions of Law. R. f109 / BOARD DENIES GRIEVANT'S RBQDEST

MOTION: SECOND:

Frank Kellert Michael Carter

BASED UPON THE GRIEVANT'S FINDINGS OF FACT 1 THROUGH 4, l^SPONDENT'S FINDINGS OF FACT 1-31 IkND CONCLUSIONS OF LAW I^I^^RRING TO, THE ^OLLECT^VE BARGAINING AGREEMENT 1 AND 2: 1 be c! GRIEVANT'S FINDINGS OF FACT: .1 i'a t.B . ba a, ,11. da.

1. 2.

THAT MR. GREEN HAS BEEN EMPLOYED WITH THE DISTRICT SINCE DECEMBERS, 1980. r a THE SUCCESSFUL APPLICANT HAS BEEN EMPLOYED WITH TH| DIST]RICT SINCE JULY 18, 1989. be

894. MINUTES OF SPECIAL MEETING OF NOVEMBER 13, 1995

GRIEVANCE HEARING FOR KEVIN GREEN, DISTRICT EMPLOYEE 3. 4.

ON NOVEMBER 3, 1933 MR. GREEN'S JOB"TITLE WAS CHANGED FROM RELIEF CUSTODIAL WORKER TO STADIUM FOREMAN AT CAPITOL HILL C. B. SPEEGLE STADIUM. THAT MR. GREEN WORKED IN A DUAL ROLE AT CAPITOL HILL HIGH SCHOOL AS A CUSTODIAN AND STJkDIUM FOREMAN.

RESPONDENT'S FINDING OF FACT: 1.

2. 3.

4. 5. 6.

8. 9.

10. 11. 12.

13. 14. 15.

16. 17. 18.

19. 20. 21.

22.

23.

RESPONDENT, EDDIE GRIFFIN IN THE ATHLETIC DIRECTOR FOR OKLAHOMA CIT¥ PUBLIC SCHOOLS. HE HAS BEEN EMPLOYED AS ATHLETIC DIRECTOR FOR 31/2 YEARS. AS ATHLETIC DIRECTOR, HE IS A LIAISON TO THE STADIUM BOARDS AT C. B. SPEEGLE AND TAFT STADIUMS. HE IS ALSO RESPONSIBLE FOR HIRING, FIRING, AND SUPERVISING THE TAFT STADIUM FOREMAN AND THE STADIUM FOREMAN FOR C. B. SPEEGLE. IN JUNE OF 1995, THE JOB OF TAFT STADIUM FOREMAN BECAME VACANT. HE BEGAN TO ACCEPT APPLICATIONS TO FILL THE VACANCY. HE WANTED TO FILL THE VACANCY WITH A PERSON WHO WAS KNOWLEDGEABLE REGARDING LAWN MAINTENANCE AND WHO HAD SUPERVISORY EXPERIENCE. HE ALSO WANTED A PERSON WHO HAD GOOD ATTENDANCE AND DISCIPLINARY RECORDS. MR. GRIFFIN FOLLOWED A PARTICULAR PROCEDURE WHENEVER HE ATTEMPTED TO FILL A VACANCY. HE ALWAYS INTERVIEWED THE CANDIDATES, CHECKED THEIR REFERENCES AND CHECKED THEIR PERSONNEL FILES. HE FOLLOWED THAT PROCEDURE WITH REGARD TO FILLING THE TAFT STADIUM FOREMAN'S VACANCY. HE WAS ALSO KNOWLEDGEABLE REGARDING THE REQUIREMENTS, OUTLINED IN THE COLLECTIVE BARGAINING AGREEMENT, FOR FILLING VACANCIES. FOUR PEOPLE APPLIED FOR THE VACANT POSITION. KEVIN GREEN WAS ONE OF THOSE PERSONS. KEVIN GREEN HAD ONCE BEEN THE STADIUM FOREMAN AT C. B. SPEEGLE STADIUM. C., B. SPEEGLE IS SMALLER THAN TAFT. THE JOB OF STADIUM FOREMAN AT C. B. SPEEGLE IS SIMILAR TO THE JOB OF STADIUM FOREMAN AT TAFT. GREEN HAD BEEN REMOVED FROM THE C. B. SPEEGLE STADIUM BECAUSE OF COMPLAINTS REGARDING HIS JOB PERFORMANCE. GRIFFIN INTERVIEWED GREEN. THE INTERVIEW WAS "O.K." HOWEVER, GREEN WAS NOT NEARLY AS KNOWLEDGEABLE, AS THE SUCCESSFUL CANDIDATE, REGARDING LAWN MAINTENANCE. GREEN DID NOT GIVE GRIFFIN ANY REFERENCES. THEREFORE, GRIFFIN CONTACTED BOB EGGLING, WHO IS A MEMBER OF THE C. B. SPEEGLE STADIUM BOARD, REGARDING GREEN'S ABILITY TO PERFORM THE JOB. EGGLING STRONGLY ADVISED GRIFFIN NOT TO HIRE GREEN. GRIFFIN LOOKED AT GREEN'S ATTENDANCE RECORD AND FOUND THAT HE HAD MISSED A TOTAL OF 161 DAYS IN THE 1993-93, 1993-94, AND 1994-95 SCHOOL YEARS. ( GRIFFIN'S REVIEW OF THE FILE ALSO INDICATED THAT GREEN HAD BEEN REPRIMANDED, AT LEAST 5 OR 6 TIMES DURING HIS CAREER, FOR LEAVING HIS JOB SITE WITHOUT PERMISSION, LEAVING HIS JOB SITE UNPROTECTED AND NOT DOING HIS JOB. GRIFFIN FOUND THAT GREEN HAD BEEN SUSPENDED AT LEAST 3 TIMES FOR POOR JOB PERFORMANCE OR VIOLATING WORK RULES. GRIFFIN'S REVIEW OF GREEN'S FILE ALSO INDICATED THAT GREEN HAD BEEN ON AT LEAST ONE (1) PLAN FOR IMPROVEMENT BECAUSE OF HIS POOR PERFORMANCE. FINALLY, GRIFFIN DISCOVERED THAT GREEN HAD BEEN THE SUBJECT OF AN INVESTIGATION, REGARDING THEFT AT SOME DISTRICT SCHOOLS, AND HAD ADMITTED TO STEALING $2.50 FROM A DESK AT DEWEY. HE HAD ALSO ADMITTED TO STEALING NUMEROUS OTHER ITEMS FROM OTHER SCHOOLS. THOSE ITEM INCLUDED SANDWICHES, KLEENEX, TOILET PAPER, GARBAGE BAGS, SOAP, CANDY, CHIPS, ETC. GRIFFIN ALSO INTERVIEWED AND CHECKED THE REFERENCES AND FILES FOR PERRY WILLIS AND ANOTHER DISTRICT EMPLOYEE. THE OTHER EMPLOYEE IS NOT A PARTY TO THIS GRIEVANCE AND HAS BEEN REFERRED TO HEREIN AS THE SUCCESSFUL CANDIDATE. THE SUCCESSFUL CANDIDATE HAD SUPERVISORY EXPERIENCE.

R* «09 B^kRD DENIES ^^EVAOT'S.

895. MINUTES OF SPECIAL MEETING OF NOVEMBER 13, 1995

M-105

R. #109 BOARD DENIES GRIEVANT'S REQUEST

GRIEVANCE HEARING FOR KEVIN GREEN, DISTRICT EMPLOYEE 24. 25.

26. 27. 28. 29. 30. 31.

THE SUCCESSFUL ClkNDIDATE'S REFERENCES WERE EXCELLENT. THE SUCCESSFUL CANDIDATE WAS VERY KNOWLEDGEABLE ABOUT LAWN MAINTENANCE AND HAD, BY FAR THE BEST INTERVIEW OF THE THREE. THE SUCCESSFUL CANDIDATE HAD NEVER BEEN DEMOTED NOR HAD HE BEEN SUSPENDED. THE SUCCESSFUL CANDIDATE HAD NEVER BEEN RECOMMENDED FOR TERMINATION. THE SUCCESSFUL CANDIDATE HAD COMMENDATIONS, IN HIS FILE, FOR DOING HIS JOB WELL. THE SUCCESSFUL CANDIDATE HAD ONLY BEEN ABSENT 55 DAYS IN THE SAME THREE YEAR CYCLE AS GREEN. THE SUCCESSFUL APPLICANT HAD ONE (1) PLAN FOR IMPROVEMENT. HOWEVER, HE HAD SUCCESSFULLY COMPLETED IT AND HIS SUBSEQUENT EVALUATIONS WERE VERY GOOD. SINCE THE SUCCESSFUL APPLICANT WAS THE ONLY FINALIST AND WAS CLEARLY THE BEST QUALIFIED FOR THE JOB, GRIFFIN DID NOT CONSIDER SENIORITY IN MAKING THE SELECTION.

RESPONDENT'S CONCLUSIONS OF LAW: 1.

PURSUANT TO ARTICLE VI, SECTION 2.F(A), OF THE COLLECTIVE BARGAINING AGREEMENT, BETWEEN OKLAHOMA CITY PUBLIC SCHOOLS AND THE OKLAHOMA CITY FEDERATION OF CLASSIFIED EMPLOYEES, ALL VACANCIES SHOULD BE FILLED WITH THE! APPLICANT^O BEST MEET§ THE QUALIFICATIONS SET FORTH FOR THE POSITIQ^ ‘ """ PURSUANT TO ARTICLE VI, SECTION 2rF(2), OF-yTHE COLLECTIVE BARGAINING AGREEMENT BETWEEN OKLAHOMA CITY PUBLIC SCHOOLS AND THE OKLAHOMA CITY FEDERATION OF CI^SSIFIED E^PLOlYH^S, "WHEN TWO (2) OR MORE EMPLOYEES ARE APPLICANTS AND FINALISTS FOR A POSITION, PRIORITY CONSIDERATION SHOULD BE GIVEN TO THE APPLICANT WITH THE GREATEST SENIORITY."

I MOVE THAT THE BOARD DENY THE GRIEVANT ' S REQUEST AND' FIND FOR THE RESPONDENT IN THAT THE PROCEDURE USED TO HIRE THE FO^BMA^x.FOR TAf^T STADIUM FOLLOWED PROCEDURE AND WAS APPROPRIAt |i ROLL CALL

Mr. Mr. Mr.

Kellert, Parks, Yeargain,

aye abstain aye

Mrs. Silver, Mr. Carter, Bogle, Mr.

k'i O'j

aye aye

MOTION CARRIED, 5 aye, 1 abstention.

Mrs. Thelma R. Parks voted to abstain due to a conflict of interest.

BOARD MEMBERS' DISCUSSION

.. F ■ . . . ... G..-LA C.:: V'...SL?C iiCl'i Mrs. Thelma R. Parks said there appears to be. several discjirepancies in the area of the respondent's Items 7, 11, 12,15 and 15. She rs if the grievant was removed from C. B. Speegle. as Stadium Fpreman and transferred to Taft Stadium, which is a large;^ e^tadium, she said she had difficulty in understanding why one would send a person who is doing a poor job at a small stadium to a stadium that is much larger, Mrg>j Parks said she also finds discrepancy in the statement that the Grievant did not give references. She said if this weye the responsibility of the Respondent to evaluate, hire, examine, and review the applicatioii, she had difficulty in understanding why that was not done and how the respondent evaluated the grievant's qualifications, if he did not have anything to evaluate. ;; i

For clarification, Mr. Ron Bogle asked Mrs. Parks if she was asking for these items to be removed from the motion. Mrs. Parks said something should be done because these are grey areas for her. She said she would like for those items to be removed, if the Board is expected to cast a vote. Regarding Item 7, she asked how it was determined who was the best candidate without references.

s 3 a 3 Cl ,3. Cl tnei □ c -cl

. -■■Ic.X 'c. .c cat J i

.7.

accent J..

L. /

j..

l J'

.S J, J-

896. MINUTES OF SPECIlkL MEETING OF NOVEMBER 13, 1995

M-ll GRIEVANCE HEARING FOR KEVIN GREEN, DISTRICT EMPLOYEE

Regarding Item 16 which states there was a strong request not to hire the Grievant, Mrs. Parks said she was not sure whether that fact should be used to decide to hire or not to hire. Mr. Frank Kellert said most hearings relate to some sort of disciplinary action which is very specific in terms of documentation and procedure. Certainly the standard for those cases is much higher in terms of evidence and what can be disputed. The Board's job is different for this hearing. A member of the district's administration has made a hiring decision based on the best qualified candidate. That procedure is more of a grey area and is certainly more subjective than reprimands. The Board's job in this hearing is simply to see if Mr. Griffin applied good judgement. In the Board's case, if they find that Mr. Griffin has obviously errored in his decision, it would seem that the burden of proof is on the grievant to say that he is clearly the more qualified person and based upon that, the grievant has come to the Board to correct that error. A lot of this, in terms of Findings of Fact would not have held up in a termination or a disciplinary procedure. But, that is not what this hearing is for. Mr. Kellert said he found himself looking at the same item numbers that Mrs. Parks alluded to. One was Item 16: "Eggling strongly advised Griffin not to hire Green." That may or may not have been his job, it may or may not have been his responsibility, but Eggling did testify that he told Griffin that Green was not the guy for Taft Stadium. In terms of this being a Finding of Fact, it is a fact. It may or may not have been appropriate or within the responsibility of that person, but it was actually said before the Board of Education. Regarding the issue of references, when a person applies for a position it is their job to put their best foot forward. Mr. Kellert said a person who chobses for whatever reason not to provide references must understand that they have probably put themselves at a disadvantage compared to someone who does provide references. In the absence of references and in a sense of trying to gather information from whatever sources are available, Mr. Kellert said Mr. Griffin did the best that he could based on, what little information he was provided. The only thing Mr. Kellert found irrelevant to the proceeding was Item 32: "Griffin is happy with the work of the,successful candidate." The Board is not here to deal with anything that has to do with a timeline that goes past the hiring. How he performed or did not perform is not an issue. Mr. Kellert said in t'he testimony of all of the witnesses or any one in particular there is no evidence that a clear error had been made. The reason he put forth the motion was simply that he agreed with the conclusion that Mr. Griffin came to. That is, at least in this case there was not another finalist.

Mr. Bogle said that Mr. Kellert addressed Items 7, 15 and 16, but not Items 11, 12, and 13. Mr. Kellert said these followed the same theme. Regarding Items 11 and 12, it was never said that Mr. Green was ever the foreman at Taft Stadium. The term "relief custodian" was used regarding the phone call where he was to have been on the job. Going from the foreman at C. B. Speegle Stadium to working under the direct supervision of a foreman at Taft Stadium is not giving him more responsibility. It is putting him in a position of being more closely supervised. Mr. Kellert said he did not have a problem with the recommendation and he did not see anything that conflicted with testimony. Mr. Bogle said there has been a request for a friendly amendment to the motion and the maker of the main motion has rejected the friendly amendment. Mrs. Parks said her remarks was not a friendly amendment to the motion. It was just an observation as a Board member to determine those things that she found that are related to the Findings of Fact and Conclusions of Law. On the one hand, if Mr. Griffin was charged with the responsibility of interviewing the applicant and to review the applicant's application and did not find the references and yet he stated that he used the same procedure in each of the interviews and

897.

MINUTES OF SPECIAL MEETING OF NOVEMBER 13, 1995

H-12

GRIEVANCE HEARING FOR KEVIN GREEN, DISTRICT EMPLOYEE each of the applicant's file. She said she did not find that the Respondent did that. If he did that the references were not there. How does the Respondent compare whether or not the person was competent and capable of performing that job when there was nothing to be used to measure his performance? She said that is a fact. Mrs. Parks said the Board is not here to reprimand as Mr. Kellert pointed out, but the Board is here to establish their conclusions as individual members. Hopefully, the Board will come to a consensus. Mrs. Parks said it was not the responsibility of a Board member, though he may have that opportunity, to provide the motion, but as a member of the Board, each is expected to deliberate. To deliberate, one must establish how he feels about each of the Findings of Fact. Mrgijj-Parks Sjaid; as a Board member, she is listing those things that she finds that are not facts. Mr. Bogle said that was his mistake as he interpreted to comments as a request to remove those items from the motion.

Mrs. Parks said she wanted to make clear that the statements that she made are the things that she found that were "grey." She had not decided how she would vote, only to express ^Ijer concerns about the Findings of Fact and the ConclusionsofLaw. me

RECESS R. #110

RECESS MEETING RECONVBIED AT 9:00 P.N.

i.t. was

MOVE TO RECESS THE MEETING AND TO ROLL CALL

Mr. Mr. Mr.

Kellert, Parks, Yeargain,

MOTION CARRIED 6-0.

PERRY WILLIS WITHDRAWS LEVEL III OOEVANCE

Thelma R. Parks Terri Silver

MOTION: SECOND:

aye aye aye

Mrs. silver, Mr. ^Carter, Mr. Bogle,

"C. 3 .. H

es-::.

L.i.^y® low i’le i^ye - .

The meeting recessed at I8?45 p.m.

STATEMENT OF WITHDRAWAL

not •the

Following the recess Mr. Ron Bogle read the following statement:

"PERRY WILLIS, GRIEVANT, HEREBY WITHDRAWS HIS LEVEL III GRIEVANCE FILED AGAINST THE JkDMINISTRATION PERTAINING TO HIS NON-SELECTION FOR THE STADIUM FOREMAN POSITION AT TAFT STADIUM." Mr. Bogle said the statement was dated November 13, 1995 and signed by Mr. David Gray and Mr. Perry Willis. . . . IdiB 9 s.. . d Jd-

R. #111// iUUOOBNMEin 9;0g^ P.M.

ADJOURNMENT

’

There being no further business, the meeting adjourned at 9:07 p.m. The motion for adjournment was made by Frank Kellert and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain; and Mr. Bogle, aye. Motion carried 6-0.

THEREUPON THE MEETING WAS ADJOURNED.

898. MINUTES OF SPECIAL MEETING OF NOVEMBER 13, 1995

K-13

(An audio cassette recording of the meeting, excluding Executive Session (if held), is on file in the Office of the Clerk.) --------

Presi ent Minute Clerk

Mihhtes X

approved by the , 1995.

STATE OF OKLAHOMA ss: COUNTY OF OKLAHOMA

Board

Education

this

day

) ) )

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time and place of this Special Meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the Special Meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of the meeting was posted in prominent public view at the location of the meeting. (^ Witness my hand and seal of this School District this V day of , 1995.

Clerk, Oklahoma City Board of Education

(SEAL)

UU11..

899.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTUKLEIN, MONDAY, NOVEMBER 20, 1995, AT 7:00 P.M.

)

PRESENT!

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6

President Member Vice President Member Member Member

ABSENT:

Tom Yeargain, District 7

Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moor Deputy Superintendent; Darrel Shepard, Executive Director of Boapd Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mjr. John McCormick, Deputy General Counsel; Tammy Carter, Associate CounsefL, Central Office staff members; representatives from professional group^; the news media; and other interested persons. ' CALL

ORDER

CALL TO C«E«R

Mr. Ron Bogle called the meeting to order, gave the invocation and led the pledge of allegiance. ROLL

CALL

At the time of the Roll Call, six (6) members of the Board were present. Mr. Michael Carter arrived for the meeting at 7:20 p.m.

INTRODUCTION BOARD

VISITORS

MEMBERS'

RCXi CALL

BUSINESS/COMMENTS

BUSINESS

MOTION: SECOND:

Terri Silver Thelma R. Parks

MOVE FOR APPROVAL OF MEETINGS AS LISTED.

ROLL CALL

Mr. Mr. Mr.

THE

Kellert, Dempsey, Bogle,

1996

aye no aye

CALENDAR OF

THE

BOARD

Mrs. Silver, Mrs. Parks,

EDUCATION

aye aye

MOTION CARRIED 4 aye, 1 no. 1.

1996 Calendar:

Regular Meetings of the Board of Education

Approval of the schedule of Regular Meetings of the Oklahoma City Board of Education for the Calendar Year 1996 as follows (Notice required in accordance with Title 25 O.S., 1991, Sec. 311). Regular meetings are generally scheduled for the first and third Monday of every month. The primary emphasis for the 2nd meeting of each month will be for business, discussion, and education program presentations. Overall schedule may very slightly due to holidays or other known Board activities. Special meetings for hearings and special business will be called as needed.

R. #112 APPROVAL €»■ 1996 BOARD (%* EDOCATICN CALENDAR C»* MEETINGS

r 900.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995 M-2

R. #112 APPROVAL OF 1996 BOARD OP EDUCATION CALENDAR (Âť* MEETINGS

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

DATE

TIME

PURPOSE

(January 1 is the first day following Winter Break [Christmas/New Year]) 8

7:00 p.m

January 22

7:00 p.m

February 5

7:00 p.m

February 19

7:00 p.m

March 4

7:00 p.m

March 25*

7:00 p.m

April 8

7:00 p.m

April 22**

7:00 p.m

May 6

7:00 p.m

May 20

7:00 p.m

June 3

7:00 p.m

June 17

7:00 p.m

July 1

7:00 p.m

July 15

7:00 p.m

August 5

7:00 p.m

August 19

7:00 p.m

September 9***

7:00 p.m

September 16

7:00 p.m

October 7

7:00 p.m

October 21

7:00 p.m

November 4

7:00 p.m

November 18

7:00 p.m

December 2

7:00 p.m

December 16

7:00 p.m

January

* ** ***

Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues

Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular, Business and Related: J ; Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Relateid Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Relate^ Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues

3/18/96 is Spring Break Week. National School Boards Association Annual Conference, Week of 4/13-16/95. ; Labor Day, 9/2/96.

900.

901.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995 M-3

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) 2.

Charge To The Equity Committee Consideration of the following specific direction regarding the charge to the Equity Committee:

"The Charge to the Equity Committee will be for committee members to research equity issues in the areas of district allocated educational resources and opportunities in all district schools apd not restricted to comparison of specific buildings." Frank Kellert Wayne Dempsey

MOTION: SECOND:

MOVE FOR APPROVAL OF THE CHARGE TO THE EQUITY COMMITTEE AND TO INCLUDE THE LANGUAGE DISTRICT ALLOCATED AS SHOWN. ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Carter,

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Bogle,

aye no aye

MOTION CARRIED 5 aye, 1 no. DISCUSSION

Mr. Frank Kellert said there seems to be two schools of thought regarding the committee. One, that schools should be specifically selected by committee members and two, that equity should be addressed as an issue throughout the district. He said he wanted to make sure that the charge to the committee reflects the multicultural nature of the district and that the Board feels that equity is no longer restricted to a Black-White issue. He said he did mean that racially i because the selection of schools is a representative reflection of the nature of the district. Mr. Kellert said he remembers seeing a communication from the committee not too long ago where reference was once again made to the Dowell schools. There is not a Dowell case any longer. He said the Equity Committee should stop using the term. Equity has become a bigger issue over the last couple of years and if there are any questions about that in the minds of the committee, the Board should be discussing this first, because apparently there has been confusion created on the committee regarding how school sites are to be selected. His recommendation at the time to Ms. Teresa Rendon, Chair, j was that Dr. George Kimball, Director, Planning, Research, and Information Services Division, should have something, if not a great deal to do with site selection, since the statistical analysis of the data that is received must go through that office. The design of this statistical study should come from that office also if we are going to be looking at valid numbers. Mrs. Thelma R. Parks said there does appear to be two schools of thought about the Equity Committee. She said she hopes the Board has clearly defined objectives and goals for this Equity Committee. The Dowell schools no longer exist per court order, but when the schools were being compared there were those who felt that some sections of Oklahoma City were receiving additional supplies and equipment that other schools were not getting. Apparently that was true in many cases. Mrs. Parks said she would like to think that we do not have that Black-White issue either, but we do. It is still with us. Maybe not in the intensity as it has been, but we do have those inequities in our schools. Mrs. Parks said she remembers when the report came to the Board last year. She said she had a member who served on that committee who was the only member whose name was identified with the comments. The kinds of comments that were made simply pointed out what she actually found as

R. #113 APPROVAL <Âť EQUITY OOMHITTEB CHARGE

9Q2,

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20^ 1995

M-4

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) EQUITY COMMITTEE DISCUSSION

a member of the committee and she was charged with that responsibility. When her comments became identified, she was appalled and so was Mrs. Parks. Mrs. Parks said in every situation that particular building disclaimed the findings. It made for a very unpleasant situation. Mrs. Parks said she has heard Board members say they can not get members to serve on the Equity Committee because the goals and objectives are not clearly defined. If we are going to do what is proposed here, examine or research equity among all of the schools, she wants to know how that will be done? If there are 86 schools, are we are going to do research on equity in all those schools? There is no way that anybody will convince her that what exists at Star Elementary School is equivalent to Quail Creek. If you are talking about finding equity in those schools, how will it be done? Are we going to decide that the enrollment is larger at one school than a schop^; across town,::: or are we going to look at curriculums? Are we going to take the committee and divide them into sections for each Board district and then divide the committee among the districts and let the committee do the research? Mrs. Parks said she does not know how this will be done in a fair manner without causing some hard feelings among the members of the committee when they are doing what they were asked to do and that is to compare curriculums, focus, enrollment, books, supplies, etc. She said she has some real concerns about how we are going to be fair with the discrepancies and the inequities that we have in facilities,; supplies, and all of the components that could be used tp^compare these schoplsâ&#x20AC;˘ Mrs. Parks said she was concerned about this^charge for the Equity Committee and would like to see something in writing^ regarding = t^e objectives and goals before she votes on this J-^or all of. theit.<iistri.c-itj., She does feel that all of the schools should be^ researched, /^t how ax'P we going to do it?

Mr. Wayne Dempsey said he understood what Mrs,., Parks iSf saying.; The Board made the Equity Committee by policy. The. idea was not to compare one school against another school, but to look at those elements that go into making the school site meet the needs of the children in the area that they serve. If we look at a school like Westwood Elementary School which has consistently.scored low on the achievement tests and the size of the media center at Westwood ancj, the resources that have been placed there, the issue of equity is what.needs to happenin order to insure that Westwood Elementary School is equipped with ;all of the tools it needs to successfully meet its educational objectives? . .Mr;. Dempsey said he was not interested in any of the schools in his district being compared against another school in anotljer district because the communities are different, the economies in the coiranunities . are different and subsequently the resources for the educational program are probably going to be different. Mr. Dempsey said what he had hoped would happen when the Board reestablished this committee was that the committee would look at each school and deal with the equity neeiis in terms of the students in that school receiving an equitable education by making sure they have the tools they nepd to wQ'rk*--.:-vUth^n.'.â&#x20AC;&#x2122;J-that building to achieve their goals. He said he does not want to co^nparp computers at one school versus computers at another school. That is not relevant or the issue. Maybe one school wants to focus on computers and another wants to teach kids howto type because that is what.is needed in that area. That is what he thinks should^^e done with equity. Mrs. Terri Silver said when the Equity Committee was in place many years ago she served as a representative on the committee and there were many of these same problems at that time. Somp of the problems they encountered evolved from trying to compare a^d count the number computers of one school versus the number in another school. Spme members on the committee did not want to count cpniputers that were Title 1 computers, others did not want to count Hompland receipt ppmputer'ez and still others did not want to count computers that are purchased.with PTA funds. One school may have a high economic fease of parents and that school has more resources. Another school may have Title 1 money and have far more than many of the other schools, A lot of the Title 1 schools at that time had computers that none of the other schpols had, as well as more resources and books. Mrs. Silver said counting equipment will not serve any purpose unless we have a totally i,<

903.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

M-5

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) socialistic type of system when everything is put in one pot and then divided equally. Another point in this particular charge that isvery different is looking at all district schools. Several years ago it was only elementary schools. We haven't really looked at the equity between; middle and high schools before. That may be a focus we would want to' look at due to the enrollment growth in these schools. i

Mr. Kellert said what we are taking about is equity in the distribution of district resources. There are other resources that are out in the schools, whether they come through business adoptions or PTA, etc. It is not necessarily the Board's job to monitor or make sure that everybody has the same amount of PTA money or business adoption money. There are resources that are beyond the authority of the Board, but it certainly is within the authority of the Board to insure that we have an equitable distribution of district resources. He said that distinction should be made when reports come back. To penalize a school because a PTA had a fund raiser that collected several thousand dollars and another PTA chose not to, is not an issue of the Equity Committee. Those are not district resources and he thinks some distinction should be made in terms of what was purchased or what came as a result of the expenditure of district resources. Mrs. Parks said she would hope that we would never penalize a school because of a parent organization buying equipment and supplies for that particular school, but she certainly has a strong feeling about a school where there are an inadequate number of books for instructional programs and another school which does not have paper or pencils. PTA's are not buying that, but the distribution of the supplies and equipment are not equitable. Mrs. Parks said that is where she has a problem. Whether it is 10 computers or 3 computers, as long as the needs are being met, she feels we have done the job that an Equity Committee ought to do. She said that is the reason a lot of kids want to go to other schools, because the other schools have so much more. We are almost going into "choice" of schools because they can get more things at the other school than what is at their school. That was one of the reasons a certain section of the city did not want neighborhood schools. They wanted schools where their children would get a good education and sometimes those places have all of the equipment and supplies and the others did not. We have teachers who worked in the south part of the city who came to another section of the city and they looked in the trash can and said only if our kids had the paper that these people are throwing away. Mrs. Parks said parents, teachers, and students talk about it. It has not been fair and it has not been equitable. Mrs. Parks said when we do give the charge to the Equity Committee, they should take all of these things into consideration. She said she would like to pull the item, and give the Equity Committee an opportunity to discuss it and then come back to the Board with some clearly defined goals and objectives for the committee and what they want to do. Mr. Dempsey said if Mrs. Parks is making a motion to a date certain to bring the issue back, he will second it. Mr. Ron Bogle asked if this item is a more complex mission statement about what the committee is to be about. He said if this single paragraph is the only charge, it is not adequate to describe the complex role of the Equity Committee.

Dr. Marvin Crawford, Superintendent, said we realize that this committee is a Board committee. Staff has struggled about what they could bring the Board in the form of a recommendation. They tried to make their recommendation very brief and simple because staff realizes it is the Board's committee. Staff does think it is imperative that the committee look at all schools, rather than just a few select schools. The Board may want to be more explicit with what it expects of the committee. Staff is ready to try to expedite the Board's wishes.

EQuirr

COHNITTEE DISCUSSION

904.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

M-6 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

EQUITY CCMMITTEE DISCUSSION

Mr. Bogle said his sense from the Board is that this is not adequate. He said Mrs. Parks expressed concern that we are not going to be able to have a committee that can actually insure equity. He said what motivates the Board to create an Equity Committee is the need to recognize that there is no objective or absolute measure to assure equity. But equity is a commitment that we need to make as a district. Equity is a part of a commitment that the country has been making for the last 30 years that we will not tolerate inequity, inequitable distribution of resources, etc. From the Board down, that is recognized as a commitment of the district. The charge to the Equity Committee is to help us implement a philosophy in our district that this is a district that makes decisions based on fairness and equitable distribution of resources. Mr. Bogle said maybe it is time to think about a different name for the committee ,âybe the nê of the committee should be "Quality Standards" or something else where the district has certain expectations of the quality of the student experience. We need to be sure that each of the schools is delivering at least that minimum quality of program that we believe is necessary to produce the kind of student, the kind of outcome that is required. That becomes a part of equity, but it is not all equity. Equity suggests that as long as everybody is getting the same thing we don't address quality, just make sure that everybody is getting the same thing. The Board wants more than that for tê district . ) - Vjle want a certain level in performance standards and; -Qpportnnitieq < for the children. Opportunities will not be administered on €he basis of ,-wbQ gets what resources, but opportunities will be administered the,basig of some kind of an effort to give all the c^d;idên pppertunities tp succeed and benefit from being apart of our^sqhqol sygtem., A part-of discussing the equity program is to make sure that a philosophy and a commitment of fairness is in place in the Oklahoma City Public Schools, We should never expect there to be absolute equity. Itjîs always going to be a struggle, but as long as we are committed to it,, gt least we,-egg move in that direction. Mr. Bogle noted that th©; Equity/qhaig came, ig and he said the Board appreciates her leadership and the hard work-of the committee. He said over a year ago we tadlêd about the charge; ggd he and other Board members had said it was hard to keeppeopie on thg committee. Mr. Bogle said he is pleased tj)gt District is fulfy represented again. In some instances it is a hard sell, because ypg. are not sure how to describe the mission or how often it is going to jneet. It sounds like a pretty big task and ultimately a pretty inipossible task. Mr. Bogle said maybe developing the mission and the charge for this committee has got to be done cooperatively betweeg the committee, staff , and the Board. None of us do this for a living and-wejion't^^gve time to develop a comprehensive mission statemegt and objeptiyes for, t^q Equity Committee. On the other hand, Mr. Boglq said it is got out,of the question that the Board does this with policies alf of, the time,.. Staff writes the policies and the Board reviews, agd disqusses themi argue, edit and modify them. That might be, the propepimadpl for^h? Board to use with the Equity Committee. Ask staff to produce a missiog,, objectives, and a program for the committee, brigg it to, the Board agd allow the Board to react as they do with a policy. This questiog has been on the table for over a year and the Board has made very little progress to date. Mr. Bogle suggested that the item be tabled and fpr staff to work with the committee and give the; jBoard something to teacf to. The Equity Committee members who have been, dedicated segvagts, fp the district would have a chance to review it agd give the-Board thei,g feedback, etc. He said instead of another year of not much progress,; maybe in six or eight weeks we can actually haye something that we feef comfortable with. : f,; k; : 1 iuil? Mr. Kellert said Dr. Hawthorne Faison, Directorjr Curriculum Services, could help the Board with the status of the mission statement. He said there is a multipage document that has been presented; to the Board showing the criterion that had been identified. i The cpmmittge brpugbt it to the Board and the Board approved the effective schools priteriqg as a measure for that quality educational experience. Hq^saidfit is pge of the few things that has been statistically documented .fip have □a mathematical relationship to excellence in ,education ; and -has been embraced throughout the district philosophically. In thig_JBp,grd packet,.

3.,?'

r. co

905.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

M-7

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) the Board was presented a measurement tool that actually measures what it is we are trying to get at. He said that was probably one of the great challenges, and he knows the committee has worked very closely with Dr. Kimball to create this instrument that will in fact quantify some of the things that concerned Mrs. Parks and other Board members. Mr. Kellert said he understands that the issue of the mission is fairly clear, the methodology is fairly clear with this instrument that has been presented to the Board. The charge is recurring. We are not recreating the charge. We had it last year, we discussed it fairly thoroughly and now the issue seems to have come down to how to select the actual sites to visit. Mr. Kellert said the reason for the agenda item is not to revisit the entire issue of the mission statement, which he understands the committee is satisfied with and at one time last year the Board was, using the effective schools criteria. The Board at that time said we needed an instrument, and in the last Board packet an instrument was included. If the committee is satisfied and Dr. Kimball is satisfied that it is a good measurement tool, the only question is what sites will we apply the instrument? That to him is what this agenda item is, the final piece in that puzzle, and not a stand along piece that leaves everything else unattended. Perhaps Dr. Faison or Ms. Rendon are in a position to help clarify the confusion on the Board with regard to where we are with this committee's charge right now. Mrs. Parks said she remembers when the committee brought the report. There was as much confusion among the members of that committee as there were members present. Consequently, attendance was poor. It appeared that only a few people were making the decisions, and she is not sure whether they ever came to an consensus about what the committee should actually do. Mrs. Parks said she would like to see staff come up with something that the Board can review. If there are members on the Board who really want to give some input, this would give us an opportunity for that.

Mr. Bogle asked if Mr. Kellert was saying that this tuning" an overall mission program for the committee.

item is

"fine

Mr. Kellert said that was his understanding. The only question is whether to look philosophically at all schools or just certain schools. Mr. Dempsey said with all of that information in mind, he would like to see the whole program at one time; charge, criteria, etc. He supported a postponement until the next regular Board meeting and at that time both the Equity Committee officers and staff would be prepared to present to the Board in final form their task list for the remainder of the year; how they plan to use the effective schools research and all of -the elements that he is sure is out here. He stated he recalls the Equity Committee and things surrounding the Equity Committee before he came on the Board. Some of the issues with that committee are some of the things that literally tore this community and school district apart. When the Board reenacted the Equity Committee we were very careful at that time to make it a Board committee and to hopefully limit the staff role to that of technical assistance to the committee. He said he is more comfortable in doing that than asking the staff to come up with suggestions for how the Board ought to do what we do, merely out of sensitivity to the community.

Mr. Frank Kellert said he did not know if Ms. Teresa Rendon, Chair, Equity Committee had signed up to speak during Citizens' Comments, but asked if the Board could hear from Ms. Rendon during this discussion. Mr. Bogle said if the maker of the motion to postpone would withdraw the motion, we would be back to the main motion, and the chair would allow the chair of the Equity Committee to speak. Mr. Dempsey said he would withdraw his motion subject to recall.

EQuirr

COMMITTEE

DISCUSSION

906.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

N-8

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) EQuiry GOHHITTEE DISCUSSION

Mrs. Silver said in the Board packet, the letter through Dr. Guy Sconzo and Dr. Hawthorne Faison was very clear that the Equity Committee—has— a definition of equity in their mission statement "Fairness in the operation for quality education with accountability of resources, finances, and personnel with a goal of maximizing student performance and achievement." Mrs. Silver said all they wanted to know was what schools should the parent survey be sent to. She said the committee is finally meeting regularly with members in attendance. When patrons volunteer their time and have that type of momentum, she hates to see the Board put a halt to it over words. 1.

Ms. Teresa Rendon, Chair, Equity Committee, said she would have to endorse what Mrs. Silver and Mr. Keller^ vjpst said. ; : The Equity Committee has already established what they feel are the goals and mission statement of the committee. It is embodied in the survey that the committee developed with the assistance of the Research Department. This particular charge is not incompatible with that. It combines nicely with the charge that the committee already has which is more complete. At this time, what the committee was really asking for is their marching orders from the Board. The committee wants to know what schools the Board wants the committee to visit. The committee understands theyare beyond.just lookj.ng at Dowell schools. They now want direction from the Board., < . .

Mrs. Parks asked what the committee is going^tq do at thq sqhpols?.^,-

Ms. Rendon said the committee has an instr;imept,i,,tl)at was, useiX; ias|; year to observe schools and find out how the distri^ct resource^,i allocated. That was based on the correlates pf^the effectiye sc^opj,^ That is what the committee used last year ap.4^the coi]^ittee;-,feels cij went fairly well. This year rather than the committee saying which schools they will visit, they were hoping the Board would assist with some methodology for selecting the schools. Mrs. Parks asked if this isn't a form of comparison?

Ms. Rendon said she a.greed that the committee j ^bes go oyt and see yhat is needed in the schools, but the way the insfcfuznent is^-fiesigned it> ig not to compare schools, it really views each, school as ^a worl4 ; i’^ itself. She said the reports Eave been independent. Each school vas viewed as its own environment. . Mrs. Parks said that was her whole concern, j^hen a report ,was turned in, the committee identified persons who made the comments. There were those persons who were on that committee who really were disappointed that their comments would be stated and their names identified. In most of those schools where the instrument was used,,Qthe person who. reyiewed it before it came back to the Board disclaimed all of that. Do we need to take the instrument that was used last year, and dp. sproqtEing with that information rather than to go back and yisit sonie;m9rp.; schools,. She asked what are you going to do with thp | report ;:y7hen3 a qchppl visitation is done? -n i..5''g it

Ms. Rendon said that is also the committee's question, what is goingt^q happen to that information? The committee reported on probably 14 schools last year. Some positive and non-positive things were noticed. The committee does not know what happened eithqt. The committee would be interested in having follow-up as well. Mrs. Parks said she could understand the frust.ratipn wfet happen^,^ She said that is her frustration with most conraiittee reports./'We dq nqjt^ do a follow up and we don't know exactly what ^happened. Corisequently the Board members lost most of their committee members. There were people on that committee who attended the meetings 100% who asked why are we doing this when they are not going to dp anything with,it. Sbq said if they did have a report and they did use the instruments, then why not take the findings from that survey and, follow up this yba^ tq do something about it. h. ; ; ,0.. os-:

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907.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

BO2UID MEMBERS' BUSINESS/COMMENTS (Continued) Ms. Rendon said she understood the committee was to observe schools and make reports and then to present the report and hope that something is done and then move on to other schools. Mrs. Parks said when the committee meetings were held the attendance was so poor that many times there was not a quorum present. She said the report really reflected the thinking and the visitation of maybe five or six people. She said she was not criticizing the committee, she is simply saying that maybe the Board should revisit and look at the instrument and make some clearly defined actions to take on the use of the instrument.

Ms. Rendon said even if the committee was fully staffed at 21 they would not all go to the same school. They would accept the findings of the particular observer and the committee would then decide how to turn in the report. Mrs. Parks said there were some schools that were visited where there were no comments. Maybe the school was in fine condition and they did not need a report, but then there were schools where they had a long list of things that was not acceptable. However, the person who reviewed the report came back and said this is not true. She said it made for a situation that people did not want to serve on the committee.

Ms. Rendon said her understanding of the procedure was a little different. The parents or patrons would visit schools and turn in reports. There was a writing committee who would look at the report and do a little polishing of the report. The report went back to the committee to review and approve. It wasn't as if findings were taken and stripped of validity. There was an opportunity for persons to say "this isn't the way I wanted it." It was finally approved by the whole committee. Ms. Rendon said she is confused about how this consternation arose. Mrs. Parks asked how many members should have been on the committee?

Ms. Rendon said 21. Mrs. Parks said when the report was presented to the Board the committee only had about six or seven people who attended the meetings and made the reports. She said that is her concern. Something was wrong with the mission, charge, or whatever, because there was not the cooperation of the committee to do the things that were really needed. She said this was not a criticism toward Ms. Rendon because she understands that Ms. Rendon did an excellent job, but with leadership you have to have followers.

Ms. Rendon said more soldiers are needed. Mr. Bogle said while the main motion was still on the floor, there is one citizen who had registered to speak, who also serves as Vice Chair of the Equity Committee. She is not speaking as a representative of that committee but as a patron.

Loree Schrank, Patron, said there has been confusion on the committee because Board members have related to the Equity Committee different aspects of what they thought the committee should cover. She said she discussed that with her Board member and one of the things he brought up is that there are technically no longer any identifiable Dowell Schools. The Spencer area was not considered when the Dowell decision came down. She expressed concern over only looking at those schools that were identified as Dowell schools since a whole section would be eliminated which should also be looked at. She said this is the first time the committee has had a clear and concise statement. Even though the attendance is low a lot of work has been done and they are trying to hone their instrument. The committee found that the effective schools instrument was extremely long and encumbered. The committee was spending four to five hours at a school and it became too much when they were visiting schools. There were a lot of repeat questions that could have been incorporated into one question. The committee has not done a parent survey, which they

BQuirr

COMMITTEE DISCUSSION

908.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

N-10 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

BQUITSf CX3MNITTEE DISCUSSION

are now looking at doing. The committee is coming to the Board for direction of what schools to visit. If the whole district ahouid' be looked at, should the committee randomly pick schools? She said schools cannot be compared because at some schools there is 100% parental involvement which provides all types of things to the school that the district has no control over because that is money coming from fund raisers. What can be controlled is the district sending equal amounts of books to the schools; do we have a balanced amount of new teachers, tenured teachers, racially balanced teaching staffs; are the schools safe; and do the students feel safe. She said the survey helps keep a track record of whpt is occurring in the schools. Every report was brought back to the committee and each looked at their own report and decided whether or not that was something they wanted to,( l;»e;^êported to ±he Boar(i. She said another concern was where does the committee go after t|ie reports have been made and how does the Board want the situation or problems handled? I j, Mrs. Parks said she did not want any member of the Equity Committee to feel that she does not want the committee to visit all of the schools. She does. But when Dowell Schools are mentioned, those were schools identified as racially isolated schools. We still have Dowell schools because we have racially imbalanced schools.,, . Mrs. F^rka iâids the committee should visit all of the schools. Wh^n they visit;tjîe sc§QQ|g , they should make sure that the instrument will, identify t|ios,e 'ineqi^.i-^4-?§ that are present in those schools. Mrs. ParksJ.;Said the^district; still has schools that are predominately African-American o^ EuropeanAmerican. It doesn't mean that they are the,.,Biack scjÔQla,f but just schools where one race is more identified than,ja.nother race.g -t Mrs. Silver said it should be designated th^t;, the resources weare talking about are school district resources i She said the mission statement that the Equity Committee crafted, ,:,whtiph is exqelloint, .might want to include the words " school district . resources, f inahces,. personnel" just so those parents who receive these surveys jigderstand-i She said in the writing of the letter itself it mentiphs- tljê gq^pol district. a/;; tns

Mr. Darrel Shepard suggested to the word "allocated" be used in Mrs. Silver's motion. Mrs. Silver asked if they could use "district .allocated" educational resources? Mrs. Thelma R. Parks said they were talking about the allocation .of resources. She asked if these are human resources, equipment,,i,gupp]ji,esj or what they were talking about? d< ; ■ = in ?

Mrs. Silver said it would be anything that the.;,district provided, ratJ&er than things that parents or outside adopters provided.^ She said the charge would read "...equity issues in the arpas of district allocated educational resources and opportunities..." 1 Mrs. Parks said she wanted to make sure that the Board ig moving forward with the charge to the Equity Committee and use the survey ss they go into all the district schools. .. -

Mr. Kellert said that is his understanding and tte design pfrthe study should be a staff function. He said if the report is to have validity it would have to have some sort of design at the beginning. Mr. Kellert said the methodology used for selection of the schools shpuld, fee a function between Dr. Faison and Dr. Kimball's offices. Mrs. Parks said if we are going to do all the schools^, let's dp - the survey in all of the schools, not in a select group of schools that staff or anyone else is going to choose.

Mr. Kellert noted that the committee stated that.it wouJtl^he impossible to visit all of the schools, but the study should not restricted to a comparison of specific buildings. In other words, all schools would be available for selection. , i ic-; c.

atgq

1 iaity

A, 909.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995 M-11

BOARD MEMBERS' BUSINESS/COMMENTS (Continued) Mrs. Parks said the language stated in all district schools and not restricted to comparison of specific buildings; " We just-said we didir*twant to go just to the Dowell schools, we want to go to all districts.

EQUITY COMMITTEE DISCUSSION

Mr. Kellert said he feels that Dr. Kimball and Dr. Faison's offices can put together a representative sampling of the district. He said he is not going to try to do it, the committee itself does not want to be responsible for doing it, but he sees that as a staff function. Mrs. Parks said that Mr. Kellert might not want to do that but she is wanting to do it in a fair and equitable way. She does not want schools picked that we think are representative of the good things. Let's get some of the schools that represent some of the inequities. If we leave it to staff she will guarantee that staff will select those schools that may not be representative of the inequities in the schools.

Mr. Kellert said he might disagree with that. Mrs. Parks said this is not just Mr. Kellert's decision, he is only one Board member. She said she would like to know how staff is going to do it. That is the reason she said maybe we need to table the item until the Board gets a clearly defined procedure that the district is going to use.

Mr. Dempsey said if the intent is for the study to last a period of two or three years, we will get to all of them. Could we for the first year focus on schools where free and reduced lunch is 50% or above. That is still probably half of the district. Would that be a safe direction to give to staff?

Mr. Kellert said from a statistical standpoint, if you are going to have something that represents a picture of the district, then it needs to represent a picture of all elements of the district. You should not fail to notice the difference between whether it is a Quail Creek, Westwood, Polk, or a Monroe Elementary School. You should not disregard those differences. All he is ,saying is that he does not want to bias the whole process by saying we are only going to look at it one way. He said he is not a professional in that area, even though he works in that area, he would not be comfortable recommending a selection process for schools and that is why he would hope that between Dr. Kimball's expertise and Dr. Faison's expertise they would come up with something we all would be satisfied with that would be representative of the diversity of the types of buildings in the district. Mr. Dempsey requested that when a list is developed and given to the Equity Committee, that it also be brought back to the Board so the Board can get an idea of what schools will be done first. Mr. Bogle said if the Board will stand by their commitment to not meddle, that is a very fair request. He said fortunately the Equity Committee has a chairman who is independent and will challenge anything that doesn't seem to be right. If it passes the "Rendon test" then he will feel comfortable with it.

Board Policy E-02;

fry

MEDICAL EMERGENCIES

Approval of recommended revisions to Board Policy E-02: MEDICAL EMERGENCIES, as shown on the following page. First reading November 6, 1995.

Thelma R. Parks Frank Kellert

MOTION: SECOND:

MOVE FOR APPROVAL OF BOARD POLICY E-02:

ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Carter,

MOTION CARRIED 6-0.

aye aye aye

MEDICAL EMERGENCIES AS LISTED.

Mrs. Silver, Mrs. Parks, Mr. Bogle,

aye aye aye

R. #114 APPROVAL GP BOARD POLICY E-02: MEDICAL ENERGENCIES

910.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

N-12

FIRST READING OF BOARD POLICY 1-45: GIFTED STUDENTS PROGRAM

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Board Policy 1-45;

GIFTED STUDENTS PROGRAM

First reading of recommended revisions to Board policy 1-45: GIFTED' STUDENT PROGRAM, as shown on the following pages. DISCUSSION

Mr. Frank kellert requested information about the proposed change.

Dr. Guy Sconzo, Assistant Superintendent, Educational Services, said the language change had to do with bringing the district in compliance with what the State Department of Education promulgated this past year as far as their expectation^ for what gifted educatiq^X:;;will be in, the State. Mr. Kellert asked if there was some significance to where it says tests will be administered by "certified psychologists" regardless of whether we think standardized achievement tests are actually indicators of really gifted students. Dr. Sconzo said this is coming from the State Department and he sees no significance in that the standardized testing for most children we rely on is not administered by certified psycholog4.sts, but in fact are administered by certified staff.

Mr. Kellert said that phrase troubled him. We are relying on standardized achievement test scores which we have always had in the district, but who are the certified psychologists that are going to be administering this? Dr. Sconzo said he would provide clarification jto the Bpard i^ the next Board packet. The only thing that might be referencing has to do with the State being very insistent about clarifying .w|io giftec^ c^iildren ar^.,. There are children who may be identified as special education whoare also gifted and could benefit from gifted programming, jje. ha^d thatf|s the only reference he can possibly see. {ot t tin ; n

Mr. Kellert said his experience is that getting, โ ขcertified psychologist^ or psychometrists to get our kids placed in special prpgramSj can months and months. To identify gifted students ยงeems a peGuliar noiipn for the State to mandate. I Dr. Sconzo said he was confident that was notjgthe intent, ,bu;t he will get the clarification to the Board. n-? el, Mr;,, Dempsey referenced the last paragraph on Page 2, "identification procedures will be used to insure that the top eight percent of each racial group is served in the gifted programs." He said he was wondering where the eight percent figure came;: from. : <

Dr. Sconzo said the eight percent is a State Department of Education figure having to do with how the State is going to allocate gifted money to schools. The State Department has said^ tjbpt eighhi districts student population generally speaking is - a-h percent of students to be identified as gifted, } j:,! ars. Mr. Dempsey asked if the State Department is paying they think eigli^ percent of the children in the Oklahoma Gity school system should lae served? O Dr. Sconzo said that was absolutely correct.

Mr. Dempsey asked if we determine standardized achievement test, etc?

the

top

eight

percent

the

''U.t; Dr. Sconzo said the top eight percent refers to the achievement test,

ytx bc;:

911.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20^ 1995 M-13 BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

Mr. Dempsey said he wanted to state that the policy will come back and be voted by the Board. He said it is a highly discriminatory policy particularly with respect to low income disadvantaged white children who suffer many of the same economic and social deprivations as minority children suffer. Those children have always been left out of the gifted program and they will be left out again. Mrs. Parks said she attended a legislative session where the school systems across the State were criticized for having so many gifted students. It is State mandated that this policy be followed and that we not have so many students. One school had an enrollment of 232 with almost 150 gifted students. The State Department disapproved of that and so does she. Mr. Kellert asked for the documentation from the State that supports the policy so the Board can come to a consensus upon how to interpret what they want. He said he also understands that the figure means not less than eight percent. There is no ceiling to the figure, but it insures that at least eight percent from each racially identified group will be represented in the gifted program.

Mrs. Silver said she was curious as to why we cannot take this information that regularly changes with the State's mandates, and make that a regulation. She suggested just using the first two paragraphs as Board policy and then take all of the newly underlined part and place that in the regulations rather than policy.

Dr. Crawford asked Dr. Sconzo if there was a requirement that all of this be in Board policy? Could the state mandate be placed in regulations? Dr. Sconzo said from a staff's standpoint we could implement the program doing it that way. 6-6-95

•

4^ A

OKLAHOMA CriY PUBLIC SCHOOLS

E-02

POUCY:

900 NORTH KLEIN. OKlJMIOMA CITY. OK 73106

ADOPTED; 11-17-86 REVISED:

’'Establishing Excellence"

MEDICAL EMERGENCIES (FIRST AID)

The Board of Education has concerns for the health, safety and well being of students and staff in the district.

medical

emergency

shall

defined

health

condition

requiring immediate and specific intervention by a school nurse,

when available,

and the administrator or administative designee

order to save life or prevent disability.

Conditions of medical emergencies shall be evaluated on an indi-

vidual basis. Emergencies are. classified into five three levels according to the time which can be allowed to elapse before intervention is necessary to save a life or prevent severe disability.

Level I.

Extreme Emergencies Severe, ^life-threatening emergencies requiring instant intervention.

Level II.

Emergencies Requiring Immediate Professional

Level III.

Emergencies Requiring Prompt Professional Care Within One Hour

Lovol-I-v-i-

Bmoggonciog Roouiring Attontioft

Lovol—V-.-

Bmorgencion of Leant Risfe

*See regulation E-02-R1 for examples of these emergencies.

Care

912.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995 M-14

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

10-26-95 OKLAHOMA CITY PUBLIC SCHOOLS

POLICY:

1-45

900 NORTH KLEIN, OKLAHOMA CITY, OK 7,3106

"Establishing Excellence"

REVISED:

ADOPTED:

GIFTED STUDENT PROGRAM

The Board of Education recognizes that educational programs

necessary

for

gifted

children

defined in

Oklahoma

are

Statutes

Section 1210,301 of Title 70. Therefore, it is the policy of the Board of Education to cooperate

fully with the State Department of Education in identifying gifted children and in implementing appropriate educational programs.

The

parents or guardians of children so identified will be advised in

writing of that fact and will be provided an overview of the gifted student educational program'offered in this district, Children-±n-'this district will be considered for placement in the

program in accordanee~with" scores on standardized- achievement-'and

intelligence—tests,—records',—and recommendations—of—teacher—and

parents .--- Identification—procedures—based—on—teot—performance within each racial group will be used to ensure that students from afi—racial—groups—are—selected—to—participate—in—programs—for

gifted children.

Student placement will be based on multiple criteria.

Children in

this district will be considered for placement in the program in

1 of 2

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

N-15

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

accordance

with

scores

standardized

administered by certified psychologists,

achievement

tests

school records of student

performance and written recommendations of teachers, peers, parents and/or guardians.

Identification of gifted students is an ongoing process extending

from kindergarten through grade twelve.

Identification of students

on the basis of a nationally standardized test will remain valid for

the

student's

entire

educational

experience.

Therefore,

students who are currently enrolled in gifted programming are not

required to go through the annual identification process.

Once

identified, these students will continue to be served unless there

is an indication that reevaluation should be considered. Identification procedures will be used to insure that the top eight A

percent of each racial

group

served in

the

gifted program.

Testing instruments that have been developed to eliminate cultural bias may be used as a validating instrument.

2 of 2 (1-45) A-6

• 914.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20^ 1995

H-16 BOARD BOARD MEMBERS* OOHMENIS

MEMBER S'

COMMENTS

Mr. Terri Silver commented on several events she had recently attended. She attended the ground breaking ceremony for the Thelma R. "Farks~ Elementary School; the Foundation's Wall of Fame Dinner honoring Mayor Norick; Exchange Avenue Baptist Church provided a luncheon to get support for Westwood Elementary Schools which was very effective; the Cancer Society held a comprehensive health seminar that a committee from the district attended and she served on that committee; the Oklahoma State School Boards Association held a District 6 meeting; and she went to Washington, D.C. for the annual Council of Urban Boards of Education Legislative Conference and met with members of the congress and senate. Topics of discussion in meeting with the legislators included arbitrage and funding issues that affect school districts. Also she attended the Oklahoma State PTA convention. She noted that Oklahoma City did have a candidate for an office who lost by a narrow .margin. TPhe Oklahoma State School Boards Association also held their delegate assembly that she attended with Mr. Kellert where the new legislative goals were set for the following year. She went to Tulsa to attend the Oklahoma State Senate Forum on Managing Change in Oklahoma Education. She said it was interesting as it dealt with dreams for the future and their views of what education will be in the future. About 20 members of the State Senate attended and participated. Today, she attended the Home/School/Community Partnership in Middle Schools celebration held at Remington Park. There were about 900 middle school sfudentsj ein attendance. Mr. Rick Moore, Mayor Norick's Administra.tive'Assisfgint^ issued a proclamation declaring November 20gas Oklahoma C4.ty Midî® School Day. , Id, , ; ur ce-c Mr. Ron Bogle said Board members sometimes us^ .Qlubs would have been sufficient. In thinking aboutL,his comments,,reg.^rîngf the Equity Committee, he did not realize tha.t the Equil^yi Cpinîttgej,itxad made as much progress as it had. He was extremely pieaseds to hea^ Chairman Rendon express satisfaction with the ,coîttee,, wher9jas seygtal months ago that was not the case. While heegLStill !^.®>Li®y®!® committed to the statements he made, it appeals we are ,af;lot gplos^r-glp being where we ought to be than he originally, thought. g , ?

Mrs. Thelma R. Parks said the Star Spencer High Schpol, .prepared , a luncheon for the parents of that school and .also inyited, all of, the senior citizens who wished to attend. She gSîd it was affair to see those people come and support fhe school-;aud, fhat t]^^ were willing to do whatever they can do to bring about partnersjîpiSometimes that age group is forgotten. She said she was-pleaped i^hgrg were so many senior citizens there from the^^far Spencer gajrea.; Hgjc church saluted educators and advocates of education last, ,ûnây.,, ^D Marvin Crawford was the speaker and made an excellent talk pn ethics,. She said each participant was given a button .that state,d "We Salute Educators". She said her church does this annually and there were quit^ a few staff members present. She attended the Delegate Assembly for District 6 at John Marshall High School, She said she believes we are moving forward when efforts are united so, .that we , do fhings, for children. Mrs. Parks also talked about an artiple she fend regarding drug free schools. She said 1-89 has had drugjfree sqhoolS;,,|or qui,f4 some time and has sent delegates to various wofl^shops an4 seminars, said she would like to have a report on what ogr representatives dp? the conferences they attend. She said that Dr,., Crawfor^,had previpu said the Board would have a report. She askedcwhat wps pccurring wiffi the Dogs Against Drugs programs and if the Board would receive a report? She also asked for information on the School To Work Program and if the district had actually received money and what pchools were,inyplyed^ Mrs. Parks concluded by acknowledging severnl people in the audienc^.

Mr. Frank Kellert said that buses for a yearynnd one-half have been driving past the construction site at Nichols, Elementary Sc^ppl. ,^pday they were able to stop and unload the students get that sphpoi .g .^The ipng awaited date has actually happened and tpday waS; the firet,d^ schpol at Nichols Hills Elementary School. He said parents andgStpgents wpfe excited. i’C.h'.CB . O'":, 2 XC , 2.2

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.'xe.j-rih, ■ i

SpCXh?

'.if

'chfe:

I /

O' -â&#x2013; MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995 H-17

BOARD MEMBERS' COMMENTS (Continued) Mrs. Parks said she was unaware that she had received an invitation to the ribbon cutting at the Nichols Hills Elementary School. She said she did support Ms. Carol Berry, Principal of Nichols Hills, because she is an outstanding administrator.

Mr. Michael Carter congratulated John Marshall High School for their win last Friday night. He requested a study regarding block scheduling; how much it would cost if block scheduling was implemented district-wide for middle and high schools and what impact other districts have experienced.

LEGAL

REPORT

LEGAL REPORT

Mr. Cleeta John Rogers, General Counsel, said a written legal memorandum had been provided to the Board.

Mr. Frank Kellert said one of the items that continually appears on the monthly Legal Report sent to the Board has to do with legal opinions rendered. He said when a legal opinion goes from our legal office it carries the weight of policy or at least regulation or interpretation. Because of the organizational design, Mr. Kellert said he was not sure if the Board and/or the Superintendent is aware of who is requesting the legal opinions, what the procedure is for requesting a legal opinion, and in fact what are the opinions that are going back out into the buildings. Sometimes the opinions are given to patrons and staff members. Mr. Kellert asked if the opinions go through the Superintendent, go directly to building administrators, or through the chain of command. He said he knows what the affect is, but he does not know what is being said. He asked that Mr. Cleeta John Rogers develop something within 30 days for the Board that would allow them to understand what opinions are being rendered by the Legal Office. Mr. Ron Bogle said as he understands it the Legal Office co-reports to the Board and the Superintendent. He supported Mr. Kellert's request that the Board have a clarified role and responsibility for the Legal Office. He said he would think the role would be approved by the Board or the Superintendent. TREASURER

REPORT

CITIZENS

COMMENTS

Jim Purdy, PTA Council President, talked about PTA membership noting that 83 schools have PTA units and one has a PTO unit. The district is now 100 percent organized. This makes 1-89 the largest PTA organization in the State of Oklahoma. He also announced his resignation as PTA Council President.

Barbara Stoner, Patron, talked about class size issues and student placement in elective courses.

Anita Dover, Parent, Jackson Middle School, talked about a problem at her child's school.

Raymond Piatt, Parent, Harding Middle School, talked about a transportation problem for a handicapped student who lives in his neighborhood.

TREASUEtER'S REPCXtT

CITIZENS*

ooMMorrs

■r

'-9;r6.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995 H-18 CITIZENS' COMMENTS (Continued)

SUPERINTENDENT'S REP(»T: 1ST QUARTER SOHHARX

Carole Hume, representing Senior Companion Program, talked about the need for a economical, reliable and safe transportation service for the Senior Companions to get to their volunteer sites. She asked that the district consider a school bus service pilot program to transport four Senior Companions.

Dr. William Anderson, representing Areawide Aging Agency and Senior Companion Program, talked about the Areawide Aging Agency program; the problems encountered by the elderly with transportation problems; and urged that the Board consider the bus service pilot program.

SUPER J NT E N D E N T ' S

„ R.;E .P C .R^jj^ia,

1.993

1ST QUARTER SUMMARY (Reference; Board Policy C-06: EVALUATION OF SUPERINTENDENT)

(A written summary will be attached to the minutes and made a part of the- official record.) ■■on : -LOalk cCnounL EDUCATIONAL PROGRAMS PRESENTATION

Sh(;i a.ni.

EDUCATIONAL PROGRJkMS PRESENTATION INNOVATIONS IN INSTRUCTIONAL TECHNOLOGY

Presented by Ms. Robyn Vrana, Eugene Fie,14;c^lementary^School,, 4th Grade Teacher lorln' trar.sc -ta-aico Ms. Vicki Noakes, U.S. Grant;fHlgh SchppijraYQGationaJr Family and Consumer Science Teacher Mr. Robert Higgins, Principal, Parker Elementary School

Dr. Guy Sconzo, Assistant Superintendent, Educational Services Division, introduced the presenters and noted that the primary strength in the district is the thousands of exceptional professionals working in the schools. Ms. Robyn Vrana talked about the computer curriculum at Eugene Field Elementary School.

Ms. Vicki Noakes talked about how teaching Has changed with computer technology. Mr. Robert Higgins talked about the educational advantages with the use of computers.

P E R S 0 N N E L, /zR. alliS APPROVAL (»* PERSONNEL, PAYRCXX, AND ENCUMBRANCES

MOTION; SECOND:

P A Y R 0 L L,

A N D

E N C U M B R A N C E S 1.,, J:l.d 1.'

Terri Silver Wayne Dempsey

iOiial,

■icr

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, 2kND ENCUMBRANCES AS LISTED. .■aze.i:., . Z:.;",,’s I? L. i;;> .'-O.fj. j, i'£:. -chS: Mrs .fSXlver, : ..s Mr. Kellert, , aye ROLL ilk the Mrs. Parks, aye Mr. Dempsey, aye CALL Mr. Bogle, aye Mr. Carter, aye S'-,

MOTION CARRIED 6-0.

't £ ?. -t,

.■.•'.J'"': o s'l.

!i,...HM ' ' ' i.' .• ■

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995 M-19 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

1995-96 Purchase Orders;

Payroll for December, 1995

Approval to issue 1995-96 purchase orders to encumber the following payroll for December, 1995. P.O. NO.

FUND

OCAS CODE

9620026 9620027

GENERAL FUND BUILDING LEVY SALARY BOND FUND SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND SALARY

6-11-000-5300-100 6-21-000-5300-100

$ 10,500,000.00 300,000.00 $

6-31-000-5300-100

300,000.00

6-23-000-5300-100

800,000.00

6-22-000-5300-100

500,000.00

9620028

9620029 9620030

Ratification;

AMOUNT

October 1995, Payrolls

Approval for ratification of October, 1995, payrolls previously approved by the Board and upon which warrants have been issued as follows:

1995-96 1995-96 1995-96 1995-96 1995-96 c.

General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary

$ 9,176,165.40 $ 260,176.20 $ 181,820.67 $ 905,631.06 $ 454,243.04

Approval of Personnel and Encumbrances as listed on the following pages.

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances

Approval of encumbrances as listed in the agenda for purchase orders (11-9603783 through 11-9604258) written during the period 13/91/95 through 11/13/95. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.

511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue CERTIFICATE OF INTERNAL AUDITOR

THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. « 9603783 TO 9604252, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE. THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. EDWARD ROMERO

DATE

R. #115 APPROVAL PERSONNEL, PAYRM.L, AND ENCOHK»NCES

ASSIGNMENT

loon 10-26-95 )OC Studies Teac her

(Jilson, Jeff

leronville 10-9-95 ,ic Custodial Wc rker

Sisenhower SDK Assistant

( Jrant 10-26-95 i Custodial Worker

?ransportation 1 ius Driver

' Sransportat ion 11-6-95 3125 Bus Driver

Saker, Emmitt

Seasley,Marsha

3enefee,Jr., Maurice

Jerry, 'Jathaniel

Jrewer, Raymond

11-6-95

10-27-95

?ransportation Jus Driver

^mir, Janet

11-6-95

10-30-95

Rogers IR Teacher

Sills, Bennie

SUPPORT;

11-6-95

iigh Schools 11-1-95 ^sst AFJTOTC Ins tr

EFFECTIVE DATE

Clark,Elizabeth Jealth Svcs School Nurse

CERTIFIED;

Honabarger, Thomas

PROFESSIONAL-TE CHNICAL:

NAME

105-02 $2,651

105-02 $5,303

160-01 $10,302

101-01 $7,813

162-16 $16,790

105-02 $5,303

01-03 $23,170

03-03y $24,355

01-03 $23,170

717-00 $20,450

ANNUAL SCHEDULE/ STEP/LANE

SALARY ASSIGNMENT

N W Classen 10-23-95 Entry Kitchen Ai (St Classen Custodian

Transportation Bus Driver Transportation Bus Driver

Denton,Bessie Ellis, Jr., Raymond

Gaines, Ethel Harring,Ellen

471-01 $5.08/hr 471-01 $5.08/hr 471-01 $5.08/hr

471-01 $5.08/hr

Madison 11-2-95 Entry Kitchen As ;st Hayes 10-23-95 Entry Kitchen As st

Adams 11-2-95 Entry Kitchen As ist

Hignite, Barbette Hurt, Gayla Ligons,Janice

103-02 $5.08/hr

105-02 $5,303

160-01 $10,302

Herndon,Sherry Rockwood 10-25-95 Entry Kitchen As St

11-6-95

10-23-95

10-26-95

471-01 $5.08/hr

158-01 $5,555

10-24-95

Moon .5 Custodian

Daniels,Jerry

101-01 $7,813

ANNUAL SCHEDULE/ STEP/LANE

SALARY

104-01 $4,040

Title I 10-30-95 EDK Class Size 1 LSSt

EFFECTIVE DATE

Bustos,Basilia Eugene Field 10-2-95 .5 Day-Care Assl

Brown, Gayle

SUPPORT (conti lued);

NAME

PERSONNEL EMPLOYMENTS

0 C

H-

O 0 0

o H

n o

tr*

K § r

n r

iO CO

>0 n

inrir

VO VO co

M g n

H H s o o

H » n

•fl

S H

I-* 00

1S3

ASSIGNMENT

11-2-95

Stonegate

?ransportation 10-23-95 625 Bus Driver

UcCutcheon, Tanya

Mitchell, dervin

10-27-95

11-1-95 ker

10-23-95

10-30-95

10-13-95

10-23-95

Soolidge DK Asst

Jackson

lidgeview

’os itive Tomor

Classen

Rodriquez, Patricia

Bussell,Beth

Schlunt, Pamela

Shafer,William Putnam Heights 5 Custodian

II W Classen

Platt,Deborah

3t, Aubin, Jamie

Zixon, Chris

10-9-95

10-23-95

Jlorgan, Octavia Webster

10-18-95

EFFECTIVE DATE

JlcKinney, Temple :::reston Hills

SUPPORT (continj ed):

NAME

160-01 $10,302

471-01 $5.08/hr

158-01 $5,556

120-04 $8,886

471-01 $5.08/hr

158-01 $5,556

101-01 $7,813

160-01 $10,302

105-02 $5,303

471-01 $5.08/hr

160-01 $10,302

ANNUAL SCHEDULE/ STEP/LANE

SALARY NAME

PERSONNEL EMPLOYMENTS

ASSIGNMENT EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY

0 cs 0 o<

H-

o n

g a n o

§ r

tr*

o S! n

K co

VO U1

go K)

Si o n g n

« H O O

g §

» n

s H

Si-so SO’

4-10-95

iusgrave, Timmy

RETIREMENT:

ierndon,Larry

11-2-95 felstar -ustodial Workei

10-18-95 ilt Middle ,25 Custodial Wc rker

EFFECTIVE DATE

10-9-95 Jefferson Custodial Workei

Pransportation 3us Driver

ASSIGNMENT

9-1-95 3urton,Deborah Sugene Field 3ntry Kitchen As st

Anderson, Belinda

3ISMISSALS:

■loore, William

3ECEASED:

NAME ANNUAL SCHEDULE/ STEP/LANE

SALARY

NAME

PERSONNEL TERMINATIONS

ASSIGNMENT

EFFECTIVE DATE

ANNUAL SCHEDULE/ STEP/LANE

SALARY

Hei

o 0

o n co

n !z; o

IT*

K §

•0 n XI 0) o ss is n

t\s

n i M $0

s o o

§ E X)

» n

n K o •n

GO ISJ o

10-31-95

EFFECTIVE DATE

John Marshall 11-3-95 attendance Clerl

Mtern Ed Jhild Dev Tech

ASSIGNMENT

EFFECTIVE DATE ANNUAL SCHEDULE/ STEP/LANE

SALARY

/Williams, Dorothy

0 C

o o 0 (+

o w 0)

n z o

•o K § r

(D {L

ASSIGNMENT

10-26-95 ’armelee Ith Grade Teachc r

NAME

H-

ANNUAL SCHEDULE/ STEP/LANE

SALARY

•0 M w o z n r

10-27-95 Montes,Loretta 4 W Classen SSL/Bilingual T« acher automatic)

11-7-95 Crittendon,Jr., Jefferson Justodial Workei Frank (automatic)

MEDICAL:

Harper,Leslie

MATERNITY:

Jones, Sarah

EDUCATION:

NAME

PERSONNEL LEAVES AND OTHER

t>3 co

n z

n H Z o o z z o <J n

§ £

» n

Z c n w

922.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20^ 1995 1=

M-24

PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

PROFESSIONAL-TECHNICAL: Mayorga, Rick

High School Office Asst JROTC Instructor

11-3-95

Frick, John

Webster Middle School SLD Teacher

11-3-95

Lotker, Charlotte

John Marshall High School Secondary Counselor

11-3-95

Adams, Kathryn

Adams Elementary School Attendance Secretary

10-30-95

Barney, Jason

Pupil Transportation Bus Driver

11-6-95

Gannon, Cathy

Stonegate Elementary School Class Size Assistant

6-6-95

Hawkins, William

Hillcrest Elementary School Night Custodian

6-30-95

Heckler, Teresa

Stonegate Elementary School Kitchen Specialist

9-8-95

Jones, Lanita

King Elementary School Class Size Assistant

5-11-95

Marlow, Gayle

Monroe Elementary School Kitchen Assistant

9-28-95

Pickett, Raymond

Supply and Distribution Drayage Driver

2-1-96

Ramjak, Gilma

Westwood Elementary School EDK Assistant

10-13-95

CERTIFIED:

SUPPORT:

A 923.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995 M-Z5

PURCHASING

MOTION: SECOND:

AND

GENERAL

BUSINESS

Terri Silver Frank Kellert

MOVE FOR APPROV2UJ OF PURCHASING AND GENERAL BUSINESS ITEMS AS LISTED (ITEMS C AND G WERE PULLED), AND THAT ITEM F BE DISCUSSED AND VOTED ON SEPARATELY.

ROLL CALL

Mr. Mr. Mr.

Kellert, Dempsey, Carter,

aye aye no

Mrs. Silver, Mrs. Parks, Bogle, Mr.

R. file APKKWAL OT* PURCHASING AND GQIERAL BUSINESS

aye aye aye

MOTION CARRIED 5 aye, 1 no. DISCUSSION Regarding Item A, Mrs. Thelma R. Parks asked why it was necessary to create a new activity account for the Academic Decathlon.

Mr. Darrel Shepard, Executive Director, Board Related Services, said under the State Regulations dealing with the accounting system (OCAS) we must have a separate account for any type of activity that is identifiable. That account becomes a part of the activity fund audit and fund report presented to the Board on an annual basis. Mrs. Parks asked about the Academic Decathlon and if there would be travel in and out of the state for this event? Dr. Guy Sconzo said the program is a national academic competition at the high school level. An academic team is established involving nine students (3 students with grades of A, 3 B, and 3 C) from each high school. Teams are administered a variety of tests. Our district has been designated as the State tournament host. Any fees that are charged for the schools to participate will be deposited in the activity fund that is being recommended for approval.

Mrs. Parks asked if the three levels of students are established by testing? Dr. Sconzo said each of our high schools have an Academic Decathlon coach. Within each school, information for the team is publicized to the student body and interested students sign up to participate.

Mrs. Terri Silver said the Academic Decathlon is a very grueling competition with 10 different categories of competition. The arts portion for this years tournament covers over 500 pages of written material and involves making two speeches. The student's grades are based upon their core curriculum classes. A.

New Activity Fund Sub-Account:

Academic Decathlon

Authorization to create a new activity fund sub-account. Academici Decathlon. (Board of Education authorization required according to State Statutes 70, 5-129, paragraph A.)

Agreement: Department of Human Services & 1-89 (Work Experience Program fWEPI) Approval of an agreement between the Department of Human Services and Oklahoma City Public Schools No. 1-89, which allows for the placement of Department of Human Services' Work Experience Program (WEP) trainees in public or private, non-profit organizations for training.

Activity Fund Sub-Account: Acadanic Decathlcxi Agreemait: Work Experience Program

(DBS & 1-89)

37k, MINUTES OF THE REGULAR MEETING OF NOVEMBER 20. 1995

M-26

PURCHASING AND GENERAL BUSINESS (Continued) C.

Agreement;

Write Track Company (Title 1)

ITEM C WAS PULLED FROM THE AGENDA 1995-96 Annual Dues: North Central AssociaticHi

Ceiling & Floor Tile: Haintaiance

1995-96 Annual Dues;

North Central Association

Approval for the expenditure to pay for 1995-96 annual dues to the North Central Association for sixty-four (64) elementary schools from North Central Association Commission On Schools. This expenditure, in the amount of $10,240.00, is to be charged to account 611-000-2319-810-000-0000-000-092.

Department

Maintenance Department 'â&#x2013; ri/v' Approval to purchase ceiling tile, floor tile and supplies for use by the Maintenance Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (8 mailed - 3 returned); Purchase Ceiling and Floor Tile;

$ 39,574.12 1,284.00 19,127.20 $ 59,985.32

B&H Floor Company, Inc. Cherokee Building Materials, Inc. The Denman Company, Inc. TOTAL

These purchases are to be charged to Building Levy Account 621-0002620-610-000-0000-000-051.

(ITEMS F & G RELATE TO A BOND ISSUE PROJECTS) G.

"On Call" Emergency Asbestos Abatement (HVAC); Delta Engineering (Primary Contractor) and Tech-An (Alternate Contractor)

ITEM G WAS PULLED FROM THE AGENDA F.

Engineering Design for HVAC Rooftop Packages or DX Systems; Engineering Company

Soter

Approval for Soter Engineering Company to provide the engineering design and complete plans for installation of HVAC rooftop packages or DX systems or both for one or more single story school buildings as an extension of an existing contract which was approved by?;the Board of Education on December 20, 1993. Expenditures for these services will be charged to the Bond Fund and paid as services are rendered.

Discussicxi of Engineering Design for HVAC

DISCUSSION

Regarding Item F, Mr. Frank Kellert said there were a number of loose ends in the agenda item. He said in going back to the original contracts there are several architectural firms who engage the services of engineering firms on a sub-contracting basis to do certain types of work. He said he was certain that among those engineering firms was the Soter Engineering Company and he is aware of several projects they have been involved in. Some have been completed and some have not. He said as the Board made a decision to change courses to go from the chiller boiler systems on the remaining systems to the rooftop or DX systems, there is some amount of redesign work that is gbirig to have to be done. A reference was made in Item F to "one or more single story buildings as an extension of an existing contract." Mr. Kellert said his request; is for a tightening up of that language. "One or more single story school buildings" should be specific by site. | -.Also, the itepi states, "an extension of an existing contract which was approved by the Board of Education on December 20, 1993." He said he did not know,if theire was only one contract approved on that night, or If there w^re several, without the specific sites being noted he does not know what the Board

..i.'J

â&#x20AC;˘i.-sc

....

.1 J.:.,

rJ..;L:L5r

925.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

M-27 PURCHASING AND GENERAL BUSINESS (Continued) is to vote on. He said if we are now engaging the services on a primary basis of any engineering company, then we would have to presume there is a resolution of the contractual arrangement between this district and the architectural firm if the Board engages one of the sub-contractors to do work directly for the district. He said he is not saying that is not the case, but he was not supplied with documentation that made him comfortable in that area. Mr. Kellert said he would be interested in the status of existing contracts with all of the affected architectural firms, that Mr. McAfee's firm is not the only one. There are several architectural firms that are affected by the conversion to roof-tops or DX systems. Anything that could be applied, any citations from applicable state law with regard to these contracts, or how the Board is to proceed, or the disposition of those contracts prior to taking further action would be helpful in terms of moving ahead and getting the air conditioning work done. He said he knows there are negotiations that are obviously underway, but does not know the latest status. The agenda item as presented doesn't resolve the issue enough for him to take action tonight.

Mr. Michael Carter asked Mr. Kellert if he was saying that by voting on this engineering contract it would void other contracts? Mr. Kellert said it could not. To superimpose another contract on an existing contract unilaterally would be an action that the Board would not want to take. He said there are implications in the agenda item that are not stated clearly enough at this time. He said he is not certain if the Board acts on this, what they will actually be doing. Is the Board presuming that other contracts are no longer in effect because they have been completed and maybe that is the case, but he did not see what he was looking for.

Mrs. Thelma R. Parks said the comments that have been made are to bei noted because she was concerned about the ethical ramifications that might come as a result of the existing contracts. Mr. Kellert has asked that this item be pulled and brought back with more information. Mrs. Parks said if there is an existing contract, which she thinks there is, with the recommendation that the Board approve another engineering company, she has strong concerns about the meaning of this. She said she would be very concerned about the total intent of this item. Certainly the ethical ramifications involved. Mr. Wayne Dempsey said he believes as we started the entire Bond issue process one of the things that was talked about several times was the fact that we didn't produce a clear scope of work. He said we should at least get an idea of the scope of work or what we anticipate a scope of work to look like. He also said if we come to the conclusion that we have a new scope of work or are doing something different, that it might be worthwhile to have the larger architectural and engineering community submit proposals. Mr. Dempsey said he would like to know what we are talking about doing, and what are our estimates on buildings for rooftop units. He said he knew we had previous estimates. He is also curious to know exactly what role The Benham Group is playing. He thought The Benham Group was going to work with the existing firms to redesign systems. He said The Benham Group is under contract in some fashion and asked if they had the capabilities to do these things. Mr. Ron Bogle said Mr. Dempsey raised a good point. There is not clarity on who is doing what. Some of the architects and engineers are not aware of the fact that the Superintendent is the representative of the Board in dealing with architects and engineers. Some do not know that individual Board members do not have the authority to commit the district. He said it is important to raise these questions so that all of our contractors and consultants understand how they are to work with the district and what the Board's expectations are in working with the Superintendent, and some of the roles for The Benham Group and others.

Mr. Kellert said as this is a bigger picture, there are a lot of schools involved, lots of architectural firms and engineers involved. We made the decision to change the direction on the remaining systems for cost reduction purposes. To bring the Bond issue into budget we would have to change the way we viewed some of the projects. The fact of the

Discussicxi of Engineering Design for HVAC

926

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

M-28 PURCHASING AND GENERAL BUSINESS (Continued)

Discussicxi for Engineering Design for NVAC

matter is that we have good working relationships with many of these firms. We need some help in this area and we need straight forward communication between the Superintendent's office and these firms, whether it be the architectural or engineering firms. He said he did not want to be involved in any way, but would like to have information provided on an informational basis as to the status of the progress in working on the different schools with the various firms so the Board can| be apprised of what kind of communication is going on and what kind of cooperation we are getting from the architectural and engineering community. He said that would be helpful for the Board. There are several people involved and the Board needs to be attentive to all of them and they need to be attentive to the Board. Mr. Kellert asked that an informational report come to the Board on how the communication is i moving. <'3. MOTION TO POSTPONE ITEM F MOTION: SECOND:

Frank Kellert Thelma R. Parks

MOVE TO POSTPONE ITEM F UNTIL AN APPROPRIATE INFORMATION PACKAGE CQy;<0 BE PREPARED. -lid

DISCUSSION

; the -pri .fet-s id •L- C. . ,, cs.d ;.OU£ Mr. Kellert said based on the comments he has made, he is asking for a^ indefinite postponement on Item F so information -could be provide^^. -: H^ said he did not know how long it would take to,,prepare tlje infQrm^tiop^,;. so he would ask that the Superintendent and Boa^d-Presidejijrt iPUt^ the J-teip back on an agenda when an appropriate information package, is-prepare^.

As a friendly amendment, Mrs* Terri Silver asked that the item be brought back at the next regular Board meeting. She asked if there would be adequate time for preparation of this information?

Mr, Kellert said this might be an unfair timeline.

Mrs. Silver asked if the Superintendent could address the question of the preparation timeline? Dr. Marvin Crawford said the issue could be addressed in two or three weeks. He said he was not sure it could be addressed well enough for the Board to resolve the matter, but adequate information could be provided for continued discussion within two weeks.

Mrs. Silver said that the Board would like a progress report by December 4.

Mr. Kellert said he would like to give the Superintendent ;,an>opportunity to address the issue and would be glad to .temporarily withdrawthe motion for postponement to allow him to speak t?dthe questions rthat werg raised regarding the agenda item. ; :< s- z s ! . Dr. Crawford said he could answer the Boards' -ppncernS;better if would ask him questions regarding the issue§ that have;; ^lijeady been mentioned. He said staff feels that time is, pf an essence and that dollars are quite important if we are going to meet the budget that was approved by the Board on October 10 when the,, scope of work on a great number of the projects in the Bond issue was amended. The amendment was not only for dollar purposes, as was previously mentioned,;-but^. .alspjS®®? efficiency will be gained by some of the systems that are proposed for use. One system can be debated over the other, but Dr. Crawford said he does not want it to be felt that the systems, that will, be, considered will not be as efficient. In a lot of insitances they wiil_ be more efficient than the system that was previously., planr^d.; r-^s, a quick review, the Board did authorise a number of arghitects and some

CCl ■CK?

h'SfcC&r-

itiVS

dire:.

may been

927.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

M-29 PURCHASING AND GENERAL BUSINESS (Continued) engineers to design a number of air conditioning systems throughout the district, especially at the elementary level. These are the schools we are addressing at this time. That scope of work was changed in the action of the Board on October 10, 1995. We have addressed this issue with a number of existing engineers, existing engineers that the Board had awarded contracts to design chiller/boiler systems. Some feel they can make the change quite easily and can get the work done within the budget that we had planned at the October 10 Board meeting. At least one other architectural firm has informed us that the time element will be a concern to them and to us since we need to get on with the program in terms of installing some of the roof top units. We also have a dollar figure that we are working with from a budget stand point and we think that the engineering can be done within that range. We have addressed that matter with probably half of the engineers at this time, and most are complying with our wishes and feel that they can continue with the projects on a timely manner. They have stopped work on the chiller/boiler systems on the schools that will be addressed with the roof top system and they will be able to charge us what we think is an equitable amount to complete the project. Dr. Crawford said the word equity was mentioned a number of times tonight. He said we are also concerned about equity and it is only equitable that we pay what is necessary to pay to get a good engineering job for the balance of these schools. He said the question was asked if The Benham Group was involved. The Benham Group is involved primarily in the multi-story schools. The Benham Group is also used on a consultant basis for the other schools, but with very little involvement on the single story schools.

Dr. Crawford said it is time to go forward with the projects. Bids were opened this past week on the roof-top units that the district will supply and it was a very favorable bid opening. We are now ready to put a force labor group together that can start installing these systems hopefully within the next two or three weeks and have least one and maybe two completed before the Christmas holidays are over. It is anticipated that 12 schools will be completed prior to the end of the Spring semester. To do that, we must keep our expenditures within budget. The reason for this agenda item is that one of the firms that had a number of schools we hope to address right away has simply told us they cannot get the work done in the timeframe we have requested. Secondly, they have told us they will charge us an amount that we think is exorbitant. We used a budge't figure of 6% or less, hopefully 5.25% and asked some of the engineering firms if they could redraw the buildings for this amount which they said they could. The firm that the agenda item addresses has assured us they will charge us an amount well above what we have budgeted. This is the primary reason this item is brought to the Board. Time is of the essence and dollars are very important in this district. Dr. Crawford said if we don't take action| of this type we will not be installing the systems timely and we will quickly exceed our budget for architectural costs in the very near future.

Mr. Kellert asked if we also have contracts with architectural firms who then have subcontracted to the various engineering firms that also are contracted to us? Dr. Crawford said that is correct that we also have contracts with the engineering firms. We have separate contracts with Soter for some of our facilities. Soter is also doing some subcontracting for some of the architectural firms.

Mr. Kellert said it sounds like we are saying that the McAfee firm is saying that they cannot provide the timeline requirement that the district is asking. He asked if the engineering work would be done by the Soter firm for the McAfee firm? Dr. Crawford said he supposed that is the case, contracted some work out to the Soter firm.

The McAfee firm has

Discussicxi of Engineering Desi^ for HVAC

/■ 928

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20. 1995

u M-30

PURCHASING AND GENERAL BUSINESS (Continued)

Discussicxi of Engineering Design for HVAC

Mr. Kellert asked if Mr. Soter was telling the district on the one hand that as a direct contractor he could get the—work done—within— the timelines, but in providing information to the McAfee firm he could not be able to work within that timeline arrangement? Mr. Kellert said he hoped his confusion was understood because it looks like the same person is telling us one thing and telling us through someone else that it cannot be done. Dr. Crawford said Mr. Soter is very reluctant to visit about this matter because he realizes there is an architectural firm that had the original contracts on these schools. Mr. Soter has not talked with the district very much about this and has been reluctant to talk about it. Dr. Crawford said he not only visited with Soter but with some other i engineering firms. If Soter is not the firmthe Bpardi,5«ents to do this work there are other credible engineering firms that will do the work for the prescribed amount budgeted. Dr. Crawford said we feel it is not fair to pay any architectural firm an exorbitant amount just because they were the original contractors on some of these projects.

Mr. Kellert said he did not disagree with what Dr. Crawford had said. In terms of voting this item as a Board member, he just wants to be satisfied that we have brought to closure the contractual arrangement with the McAfee architectural firm before we begin to work, with j subcontractors. That is the information that.he is not, seei-hg-’■ i if we do this as a separate scope of work cwith various firms, have we brought to closure our contracij^ual agresinents. with,jthg architectural firms before we proceed? It does!:<raise, an issue in <h:^s mind of going directly to a subcontractor while there, may .still b^ an agreement in force.

Dr. Crawford said he respectfully might debate that technigally ,since this is engineering work and not architectural ^prkt ,2 I^j j^an architectural firm has to accept this work and farm. It-.gut ho- Lan engineering firm, that raises some question in itself. Thabi may not be relevant to Mr. Kellert's conversation. year with see atrsr : -'CC do Mr. Kellert said only if in this particular case we,;, had. a contract with an engineering firm. If whateyer site =we .ar^; about originated as a contract with the architectural firm who thgn subcontracted the engineer? Until we have set aside the contract, with the architectural firm he is no£ sure whether or how we can go forward. Dr. Crawford said there are a number of firms .j.avolved.j< firm Mr. Kellert is speaking to, we let the contract to the MpAfee^Jj.?;m to draw the design for various elementary schools. We also .alerted sXi engineering and architectural firms in July tha-^ they should stop wg;^^_,^ but that we would pay them for what they had, done, ^^y changing the scope of work, we would be obligated to pay ttgse firms iiOr ths. wgils they had already done. This is what we have-done. Dr, Crawford said we have asked all firms to submit to the ^district the work they completed and we have paid them or are in the process of paying them. Specifically, in reference to the school or schools that we are asking to be addressed differently, the McAfee firm advispd us .’they ^had completed about 85% of the work on drawing the-chiller/boiler systems on those projects. They have been paid that^amount, There is.so®® debate in Dr. Crawford's mind as to whether we; owe them, .any ,Baors,, than that because the other 15% would be for supervision. If you don't do the work on the chiller/boiler then you are not going to have any supervision. Dr. Crawford said he has talked with the (district's-legsl staff regarding this and it is thought there is a grey atea as to whether we owe the other 15% or not. That is; not as relevant as--t§® fact that if we need to, we can go ahead and pay the other^l5% tOi^^get out from under the contract and then still get .the work (done ,gn timeand for a cheaper price by a licensed engineer. Even if we owe 100% of that which we have contracted for with the McAfee .firm, we would-stilj.,,cgme out cheaper by paying them off and then contrajCting with.ahotheqc? firn| for the amount that we have budgeted for completion of, .yhje engineering work for the remaining elementary schools. Legal staff h^^^^yise4 .feijat they feel very confident if we pay 100% of ’whatjiwe havg already > < A.;

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929.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

H-31 PURCHASING AND GENERAL BUSINESS (Continued) contracted for, then you are certainly free to contract with whomever you like, if you change the scope of work. That is what we are doing. As an example, suppose you hired an architect or an engineer to draw plans for your residence and you paid them 6% of what the projected cost might be, but you could not afford to build the house at that time. Three years later you decide to redo the air conditioning at the house. You are not compelled to deal with this firm just because you had a contract with them at one time. You have met your obligation of the contract if you paid them 100%. Dr. Crawford said he was not sure you have not met the obligation if you pay for the amount of work they have done, since you changed the scope of work and the last 15% is primarily for supervision. Mrs. Thelma R. Parks asked if there was an existing contract?

Dr. Crawford said there is a contract on this specific project with the McAfee firm to draw a boiler/chiller system for air conditioning the Polk Elementary School. Mrs. Parks said if there is an existing contract and we are asked to approve the Soter Engineering Co., isn't that a little unethical when you have a firm that is contracted to do the work and they have done most of the work and then we solicit the engineering firm to do the work that the architectural firm has subcontracted with. If we decide to pay them off 100%, how binding is that contract if they do not want to accept the 100%. She asked if there was any legal or ethical concerns?

Dr. Crawford said he believed it is legal, he knows it is legal if we pay them 100% of what was projected and that is also the advice of the Legal Department. He is not sure that we owe the other 15%. He said speaking of ethics, he is not sure that it is ethical for us to pay more than that job is worth. Mrs. Parks said to her there is an ethical matter that needs to be addressed. She said she knows that Dr. Crawford is a man of ethics but it seems to her that this is undermining a company that has already been hired to do something, and we are soliciting another company to do the design work. Dr. Crawford said he did not believe we are undermining this company,nor is that our intention. He said that we first went to the McAfee firm and asked if they could change the scope of work for us. He asked "Can you change and draw us the design to place some rooftop or DX systems on some of the one story schools?" They are the folks that we approached first. They were willing to do so, but they could not meet the timeline and secondly they would not meet our budget. We went to them the third time, asking them to meet our budget on this matter and they refused to meet the budget. Mrs. Parks said a letter Dr. Crawford wrote to the Board said that a firm was overcharging us, but there was nothing in the packet to compare the overcharging of this company with whatever company you had in mind to indicate that we were being overcharged and that we were also being held hostage. That kind of language in a letter or in a memo to the Board left much to be desired. She wanted to know how much was the overcharge? She wanted to know if there is an overcharge and why would you need to solicit another firm to do that work? You may not think it is undermining, but to her it is. If you have an existing contract with an architectural firm that has agreed to do the work and has done 85% of the work, then why are we out soliciting before we have dissolved the contract with the existing firm?

Dr. Crawford said he did not say they were overcharging us, he said they wanted to overcharge us for the new work. In his opinion they were wanting to overcharge us because he knows what the market is for this type of work. They have not overcharged us to-date. They are a very reputable firm and have done good work for us, but as we solicited a different design, they were wanting to overcharge us in reference to the

Discussicxi of Engineering Design for HVAC

930.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995 M-32

PURCHASING AND GENERAL BUSINESS (Continued) Discussicxi of Engineering Design for HVAC

going rate for this type of work. Secondly, he did say that he would not be held hostage by this firm or any other firm simpiy because—theyhad an old existing contract or they were playing some political games or that type of thing. If four members of the Board vote to go a different route, then certainly we will enact it tonight. Dr. Crawford said his terminology on being held hostage was that he was not going to let this firm or any other firm charge this district an exorbitant i| amount as long as he can prevent it. Mrs. Parks said she did not want to be disrespectful to Dr. Crawford. She does want to reiterate that in a memo, he said that the firm was overcharging and he was not going to be held hostage. We have that. She does not want to argue about the language of a memo that he wrote to us when we all got it. There was .a statementrLn there that this firm was overcharging this district and he was not going to be held hostage. Mrs. Parks said she wants the record to reflect that. Mr. Kellert said there has been several issues raised that he does not believe can be resolved tonight. He is going to refrain from speaking to the audience and is well aware of who is here tonight. Mr. Bogle asked that before we move to an alternative motion to postpone, he wanted to see if any other Board, members wou,ld like; to comment to the main motion. ri ; Mrs. Terri Silver said from what she is/ understanding^ .ifromL^hg conversation, the contract that we have with one company is^for cegigig services regarding the chiller/boiler unit, She askecl. i^;,^bhat; ga^g company did the rooftop, would it be a new ^contract: at a different level, different rate of employment because of the scope of work?

Dr. Crawford said it would be a new scope of work.

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Mrs. Silver said with anyone that we go withj we are starting oveg^^t square one for this new work. Whether it is -pne company or another company, you are still renegotiating a new contract for this .wor^.f

Dr. Crawford said that is true. As he said, ,,^tti^ McAfee firm is a good firm. The Soter firm is a good firm. But if the Board chooses to go another route, as Mr. Dempsey mentioned, then we are willing to do.th4t. We just think we should pay the going ratp ^^ for architectural,, and engineering services and not pay more than theygoing rate.

Mrs. Silver asked what rate we are paying at this time,for What they have done? c, fre ro Dr. Crawford said less than 5.25% on the existing McAfee contract. uud . y,'l.xxc' L the Mrs. Silver said an extension to her would be^jat the same rat© it been. It would be a new contract if the rates; are raised. In sense you are not taking it from a company bep-atse you ,,are.^openingq HB the. process again.

Dr. Crawford said we asked them for a rate. They gave a sum certain amount and the sum certain amount first of all figured to be about 12% in addition to the 85% of the 5.25% we had alreadypaidj ttem,:,. igp negotiated with them two different times and a.skedthem tp giyp us their bottom rate and that figures to be from 8% ;^p-ip% depending upon t project.

Mrs. Silver said if one side can change a rate then another,side should be able to change the company. She said shpadid not see why wej^gre committed to a person unless they are maintaining wha.t. they have bger| doing. If they are increasing their rate then she wpuld think that would leave us to look for others. Dr. Crawford said certainly some of the work has already been done even though it is not a major amount, but when you measure a school and look at a school and become familiar with a schopl-; pr a prpject^i-. you-_ have already done some of the original work. That is the reason we cannot understand why the rate couldn't be lower. rat rhat fc:.' C; L- i

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931.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

M-33 PURCHASING AND GENERAL BUSINESS (Continued) Mr. Kellert said what Mrs. Silver and Dr. Crawford have just discussed is really one of the things that he circled on the motion, because we are talking about, according to the motion, an extension of an existing contract. That is the way it is worded in the agenda item and what gave him pause to entering into a new contract was that it was described as an extension of an existing contract. To his understanding the parties of our contract are us and the McAfee firm. He said Mrs. Silver's point is well taken, if we have an existing contract at the rate of 5.25%, why then is it so difficult to get an extension of that contract at the same rate. He said he honestly believes that is an legitimate question. Perhaps the Board discussing that doesn't give the McAfee firm sufficient opportunity to document their case and maybe there is a reason for it, but it escapes him on the surface. He said he has not been privy to any communication that has gone on between Dr. Crawford and the firm.

Dr. Crawford told Mrs. Silver that he did not answer her question correctly, he thought she was addressing the McAfee contract and she was addressing the Soter contract, which is mentioned in the motion. He said that is an extension of the existing contract. Mr. Kellert asked if we were the party to the contract with the Soter firm, or is this a contract that the Soter firm is fulfilling as a result of our contract with the McAfee firm. Dr. Crawford said we have both, we have Soter working for us indirectly by working with McAfee, but we also have them contracted on separate schools.

Mr. Kellert asked if we have a contract directly with the Soter firm for the job we are talking about here.

Dr. Crawford said we have a contract with Soter to design some other: schools. Mr. Kellert said regarding the item that we are being asked to act on tonight, do we already have existing contracts with the Soter firm? Are the two parties to those contracts this school district and the Soter firm?

Dr. Crawford said no. Mr. Kellert said that is what raises the issue with him. That we are talking about extending a contract and it looks like the Soter firm is who we have that contract with, but now it appears that we are asking to extend an existing contract to which the Soter firm is not a party.

Dr. Crawford said that motion was written because we have a existing contract with Soter for that amount. That may have been a mistake in the way we wrote the motion. Mr. Kellert that may be a part of his confusion. It looks like we have a contract with the McAfee firm for the work that is being described in Item F. It still goes back to the original point that Mrs. Silver made of why is it so difficult if 5.25% was an acceptable rate in the past and it is the going rate. He said Dr. Crawford may not know the answer and nobody but the McAfee firm can answer that, but why would it be so difficult to simply extend the contract in that manner. Dr. Crawford said since we have a number of architectural and engineering firms it makes it a little more difficult, but in many instances if you had a contract with an engineering or architectural firm at 6% or 5.25% and you decide you want them to do some additional work you just extend their contract and they take on the additional work.

Mr. Kellert said that would be logical.

Dr. Crawford said that is how the motion was written.

Discussicxi of Engineering Design for HVAC

932.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

M-34 PURCHASING AND GENERAL BUSINESS (Continued)

Discussicxi of Engineering Design for HVAC

Mr. Dempsey said he wanted to comment on the process itself. He believes we have 9 or 10 architectural firms that were selected by this Board in good faith to do HVAC work. HVAC does not mean chiller/boiler it means HVAC, there is a difference. HVAC can be rooftop units. We didn't contract with anybody to do chiller/boiler units, we contracted to do HVAC. He said he was concerned that we are sitting here tonight talking about one entity that is involved, when we know we have 8 or 9 different firms that are in the same position. Mr. Dempsey said we should know where we are with all of the firms. He is not personally comfortable with the discussion. We have procedures that should be used for non-performance of contracts. No one here has talked about anyone not performing a contract, because our contracts are being performed. He said he is not sure he understands what the whole focus is. When we voted in October to try and look at some ways, of gaping these projects, he sincerely thought that was the'cue for our staff to work with all of our A/E firms involved in this project and to collectively come up with a methodology for doing this better, with every body respecting the fact that we have some financial difficulties. That is why we are doing it a different way, other than using the chiller/boiler systems. He said he would like to know that there has been adequate two-way communication and negotiation because we have a contract. That contract cannot be changed by either party without the consent of the other party. Mr. Dempsey said he would like :f:p^know, and npt„ just fgg this one firm that has been discussed to nighty, but for, g,ll,gthe .firîg that are in this same situation whether we hiaye, legitimatgiye.setodowp with these firms and attempted to negotiate i^r good faith,, npt from^z^g position of we are the owner and you are going to do ^hpt, wo because it does not work that way in a contract, nop,- po.oord4.fxg^gô Oklahoma law. When we say one firm is high, higiti based upon Wpap are the estimates for doing these jobs agid what enginejsj;? estimates that we are using? If The Benhaip jSpoup has, done gthat,, gM^ Dempsey said he would like to see that information. He yôjilpj l^-k^stg see where they say this job ought to cost , "xbi,numbepgOf: design. If staff did it, he would like tpgsee that writing. He said he has not seen any of that.,jê are at|b.est' preâtu^g in what we are attempting to do this evening. He said ,it sejQgg to him that if we have a contract at 5.25% then.it should extend on,gup at 5.25%. That makes sense. He just wonders, if we are -apprpachiagglp that way. He hopes we can resolve these thirds for thej 9aPP 10 firms that we are supposed to be working with-as a schppl fdi,stripp s-aîcl hopes we are doing a better joB this time of, giving firins iaescgpg^pl work that we expect them to comply with and teiling the^m whap eleêgpg we want them to do. He said he does not think^gwe have done that ye^-t Mrs. Silver said that Dr. Crawford mentioned that we would pay out that contract. Once a contract is paid 85% or 100%, whichever we are legally bound to pay, then that contract has been fulfilled, nptronly iî tpig instance but in any contract. Just because we buy from one personggr^cg doesn't mean we are contracted to them forevgpj. , gg-,co Mr. Dempsey said he does not have a clue as tpjjwhat is inyolygd ih.-tBP design of a DX or rooftop system. He does npt knpw what kin4 of.scppp of work that entails. He does know that, for^-tBis Boaf,d of Education to decide that rather than try to negotiate |tp ,redesign work that VP simply pay 100% on a project whether that project has gong through construction or not, would be the ultimate in fiscal irrespgnsibil.itYj.^ To pay for something we didn't receive and thejU, turn arpund gnd-dOjit all over again is fiscal irresponsibility. ! j j :i<r:3e Dr. Crawford said the reason that might be fiscally irresponsiblie ig that we let all of these contracts two years j ago and prgbably di^ jxpp plan well enough for the duration of our bonji ,gi,ssue and, Bp S to change the scope of work because of dollars-. q IP the migtake wasg,jm^ it may have been made by letting all of thesg^-contracts whgn wgi ‘ He said he will admit that the Board only let , a contractfor conditioning." The Service Center staff then directed McAfee and others to design the chill water boiler system. He said that may hayg beengthg fiscal irresponsibility. We have to make phe_ best put pf jajgba4 situation. ■. ,

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t-'t ;«,•

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20^ 1995

M-35 PURCHASING AND GENERAL BUSINESS (Continued)

Mr. Kellert said he had two things he would like to offer and hopefully we can bring this whole issue to resolution-.—We have—a grey area—ofapproximately 15% of the fees, according to Dr. Crawford. Whether it is for supervision or whatever it could be for. Apparently there is no question about the 85%. There seems to be some question about the 15% and that is a grey area that perhaps we are not prepared to document legally. However, at the time we let these contracts with these architectural firms we came under some criticism, or the district came under some criticism for the way in which we negotiated the fee rates. It seemed to be to the satisfaction of the architectural firms that we hired then we paid based on that. Mr. Kellert said as a general statement, if this Board is trying to say something to the architectural community in general that we have been working with and that we need to continue to work witl|, itis that if have^, a. contract with you for a given rate and for whatever reason you are not able to continue to provide services to this district for the rate that we originally contracted you for. In other words, we are extending your scope of work to now provide for us plans for the rooftop or DX systems. The ethical thing to do would be to just simply step back and say we can no longer work with you in this, manner and we would like to be paid for the work that we did and we release the district to go take your best shot with the available resources that you have in your community. Mr. Kellert said that should come as a result of a two way; conyersatsion and he^wopld be much more comfortable if we had a document from:; the:affected architectural or engineering firms that they^îther will 6r!;,fîli._4iotj, We won't for this reason; or yes, we will bOyglad to extend.j^t atgt^g same rate; we will be glad to work with you;~jTj^nd if not, lie^rre is.why:. Mr. Kellert said let the Board evaluate what Qur legal.options argent that point. For those firms that want to cojatXnue to work with us|;.an^ extend their contracts at the rate that they originally negotiated wit,h us, that is great. For those that do not wish rtq^ji: what .Mr,s;.g Silver, sîd is right, maybe on the one hand we are not tryi^ng to changethe, terms of contract, we are trying to keep the rate th^^same as_ it was. ;,Fofâ firm that does not want to extend the contract on those basi^^nwe shquld certainly allow them to release themselves fyojti; the contr^c-^, and_they in turn should release us from any futurei obligation to pay more. "lOt.

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Mrs. Parks said before We get into a full blown.,discussion, oShe.:^gke<^ the Board Clerk to present a document and sh^-^qjild request .jaj,, 3 j^iggtg break so that the Clerk can get the document. The rhical ‘ eh : ws c.iiu hanger Mr. Bogle said he could not allow that. One>:pi-, the Bqa^dgraembers jjgas indicated he must leave in 10 minutes and has,indicated a strong desire to be a part of the vote on this issue. ( , ge, r Mrs. Parks said the information that she needs. .has no-thing,;_to do^^with this vote. But she is respectfully asking thatgthe Board Clerk produce the document she requested. h, -ijo ;xtend h ai: the

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Dr. Crawford said in reference to what Mr. Dempspy stated a few min^igg ago. If the McAfee firm would extend their con;fract at 5.25^ we-cq^ld certainly work with that firm. They are a professional firm and we have no problem with them. We just think there is a going rate and we would be more than happy to recommend to the Board that their,firmcontinue with this project, if they will complete the project in^tiie,;;;tijneii:geg,j,

Mr. Dempsey said he did not think this is the appropriate arena to discuss those negotiations. The Superintendent and hig staffneedto get with all the firms involved and have some, uniformity.on; what weggre going to do. He said we are not negotiating from the Board table with anybody. He said it is inappropriate to do that.

Discussicxi of .Engineering-_ Design for HVAC

.„934.

•nl: iffih

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

M-36

PURCHASING AND GENERAL BUSINESS (Continued)

Discussicxi of Engineering Design for HVAC

Mr. Bogle said when he first read this motion he was confused and opposed. Confused because of the same reasons that Mr. Kellert and others have commented. He said he did have a chance to speak to the Superintendent and has clarified his misunderstandings. He is satisfied that the Superintendent is acting professionally. Although some of the language the Superintendent may use in private communiques to the Board is direct, we benefit from having his direct counsel. Whether we chose to follow it is up to the majority vote of the Board. In this instance, Mr. Bogle said he thought the Superintendent was acting in the best interest of the district. His recommendation appears to be technically sound and appears to be legally sound as verified by our Legal Office and is in the best interest of the district and the completion of the projects. Mr. Bogle said the Superintendent is recommending a reputable local engineer who is able to complete these projects in a timely and economical manner for the district. He seems to be acting in the spirit of the Board's directive when we voted to stop projects, reevaluate, and come back with different methods for completing the projects. If the Board chooses to postpone action on this, that would be the choice of the Board. Mr. Bogle said it is his hope they do not and that we would go ahead and vote to implement this recommendation as provided by the Superintendent. Mr. Kellert offered a motion to postpone to a date not later than the second regular Board meeting in December, 1995, and to be placed on the agenda at the discretion of the Superintendent and Board President when the information is prepared. Mr. Kellert said his intent in the conditions of that are clear in the record. To simply resolve and document the contractual issues that he has asked for in regard to all of the architectural firms.

MOTION TO POSTPONE ITEM F R. #117 NOTION TO POSTPONE ITEM F (QiGINEERING E^IGN FOR HVAC) APPROVED

MOTION: SECOND:

Frank Kellert Thelma R. Parks

MOVE TO POSTPONE ITEM F (ENGINEERING DESIGN FOR HVAC) TO A DATE NOT LATER THAN THE SECOND REGULAR BOARD OF EDUCATION MEETING IN DECEMBER, (12/18/95), AND THAT THE ITEM "IS TO BE PLACED ON THE AGENDA AT THE DISCRETION OF THE SUPERINTENDENT AND BOARD PRESIDENT WHEN THE INFORMATION IS PREPARED.

ROLL: CALL:

Mr. Mr. Mr.

Kellert, Dempsey, Carter,

MOTION CARRIED 5 aye, 1 no.

aye aye aye

Mrs, Mrs, Mr.

Silver, Parks, Bogle,

aye aye no

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

935 â&#x20AC;˘i*''

M-37

STATEMENT(S) OF CERTIFICATION

TO;

BOARD OP EDUCATION

I hereby certify to the best of ray knowledge that the recommendation for expenditure of Bond funds for **0n Call" emergency, asbestos abatement fHVACl at various district sites fll sghools) by Delta Engineering, primary 'contractor and Tec-An, alternate contractor in the Board of Education Meeting agenda of November 2Q,,__19^ is proper in all respects and is within the guidelines for the projects approved bj^ the electors of this district in the October 12, 1993, Bond Election.

Mr. Charles Allen /Z4 /ÂĽ' -

(Date) TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for approval to engage the engineering services of Soter Engineering Company to design and complete plans for installation of HVAC rooftop packages or DX systems or both for one or more single story schools buildings in the Board of Education Meeting agenda of November 20, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

936.

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

i b

M-38 UNFINISHED

BUSINESS

(NONE) NEW

BUSINESS

(NONE) CITIZENS'

COMMENTS

(NONE)

BOARD MEMBERS* OOMMENIS

BOARD

MEMBER S'

COMMENTS

Mr. Wayne Dempsey said he is very sorry to hear that Mr. Jim Purdy has decided to resign as President of the PTA Council. Mr. Dempsey said Mr. Purdy has done more to breathe life into that Council this year and has been more positive and pro PTA than he has seen in a long time. His leadership will be missed and his enthusiasm will certainly be missed in the Council. Mr. Dempsey said this Board and this district owes Mr. Purdy a debt of gratitude for his hard working commitment to Oklahoma City Public Schools. Mrs. Thelma R. Parks said she wanted to echo that and asked Mr. Purdy to come back so she could express her appreciation for the work that he has done with the PTA. She said it is sometimes a very thankless job, but when you are dedicated and committed you move forward. She just wishes he had the opportunity. Maybe it is not important, but she wonders why and what prompted Mr. Purdy's resignation. But she will leave that to him to discuss on an individual basis with whomever he wishes.

Mrs. Parks said she asked the Board Clerk to go get a letter and she hates to do this kind of thing, but she gets tired of it being said that she didn't say this and she didn't say that. When that letter indicated that the McAfee firm was overcharging this school district and that we were not going to be held hostage. She said;i^ neededto jb;^ said. tlig^ she is very upset that our Superintendent would say he did .nqt saythat. This is the second time he has done that and a]he has asked My. Shep^y^ to get that letter so that she will not be the,,jLiar that she ;was almps^ called without saying it. It was said in ^hat letter, -thab he^ag overcharging, and then he would say tonight thgt was no;tJ tru^. i j-

Mr. Ron Bogle suggested that the Superintendent draw up a proclamation for Mr. Jim Purdy for his leadership. In that proclamation we should cite the fact that the PTA of Oklahoma City .has, become ,tj).e jlgrges:!^,..^p fhe State, his shameless enthusiasm for thq^ pklahqma, pij^y P,^^lig Schools; for being a great cheerleader on ouy ;bghalf; hisj sgêess parent in producing a great student for Oklahomaf,,City; agd,thank lîmjfg;|: his leadership and express our displeasure for .his egrly departure .3}^, 'iw'.?- J. .L Mrs. Silver said she would like to echo Mr. Bogle's sentiments^,,. ! said she knows some of the frustration that Mr. Purdy has been going through with the State PTA organization because Oklahoma City has enough schools and enough population to be a real threat to the positions,jthg^ people have held for many years in that organization and ’they,,;Pâcg road blocks for the persons in the Oklahoma CitysPTA to mpyegfopâydgaBd to try to move urban education forward. Mrs. SyJLy®^ said she-ljgpesat^^fe Mr. Purdy continues to help whoever takes the job,,,unless.ihe;ChgnggSt-hig mind, to continue to try and build Oklahoma City so that we qan gt^rt being in a leadership position in the State of ,Oklahoma also.,,,^Since;^p,i, Purdy is not here to say it, she reminded eyetypne of the .PTiA Cgungi,! luncheon on December 12. ; •'liar. i'i o.c

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MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995 M-39 BOARD MEMBERS' COMMENTS (Continued)

Mr. Kellert said obviously this district has experienced a loss by Mr. Purdy's decision which are for reasons good and sufficient to him. Mr. Kellert echoed the respect that Mr. Purdy has from the entire Board for being their advocate. We don't get many friends like that. Mr. Kellert said the district experienced a loss this past week at West Nichols Hills Elementary School. One of that school's long time teachers died due to a house fire. Mr. Kellert requested that an appropriate expression from this Board be sent to the community at We^t Nichols Hills Elementary School.

Mr. Kellert also commented on the discussion that took place tonight and noted there are a lot of things that have to happen in terms of decision making by the Board. He said Dr. Crawford told us in the beginning, and he was straight forward about it, that sometimes he has been accused of getting ahead of his Board in the past and being very direct and moving ahead. He hopes that nothing that he said this evening was taken as engaging in debate over the appropriateness of something, but it was just an expression of what his comfort level is with regard to documentation and information. Mr. Kellert said he had been fairly consistent in years past in asking for these things. He said Dr. Crawford was not being singled out this evening and other Superintendents have probably expressed the same frustration for some of his requests, but he tries to be consistent.

Mrs. Parks said the letter reads, "The McAfee firm, a group that was awarded a good number of the remaining projects an impasse may be reached, they are simply overcharging us and I refuse to be held hostage." Mrs. Parks said that is what she said, he said he didn't say it. Perhaps their reason for overcharging us is that they are an architectural firm, not engineers and have to send their work out or perhaps they are playing political hardball. Mrs. Parks said she wanted that to reflect and be a part of the record. Excerpt from memorandum from Dr. Education, dated November 8, 1995:

Marvin

Crawford

the

Board 'of

"In negotiating with the McAfee firm, a group that was awarded a good number of the remaining projects, an impasse may be reached. They are simply trying to overcharge us and I refuse to be held hostage! Perhaps their reason for overcharging us is that they are an architectural firm, not engineers and have to send their work out or perhaps they are playing political hardball."

Mr. Bogle said to Mrs. Parks that those are memos from the Superintendent to the Board. He considers those private communiques. Mrs. Parks said the memorandum does not say it is confidential. She said she tries to be a decent, honest person and when she makes a statement like this and somebody who sits to her left and makes her out a liar by saying they didn't say it, it disturbs her. Mrs. Parks said he is our leader and he is the person who the Board should look for as a role model in the business of ethics that he talks about. For him to say that he did not say that they were overcharging, was why she just had to do that. She said she did not need for Mr. Bogle to editorialize anything that she says. She said it just bothers her when a person says these kinds of things and then makes her sit here among her people thinking that she is falsifying some remarks that is being made.

Mr. Bogle said Mrs. Parks did not let him finish. He said he was going to ask verbally if it was appropriate for those memos to be read on the record. He said he did not know. He said he felt he had an obligation. He said he was not trying to censor or edit Mrs. Parks. Mr. Bogle requested that he be allowed to change a vote. Mr. Bogle said he inappropriately voted on Item 1C under Encumbrances. He inappropriately voted in the affirmative and needed to vot^ Abstention because he had not noticed until after the vote that included in the encuihbrances is a contract with his employer. He said it could be done without objection if the Board would allow him to change his vote from "aye" to "abstain," or the Board may chose to do it in the form of a motion and a vote.

BOARD MEMBERSâ&#x20AC;&#x2122; COMMENTS

938,

MINUTES OF THE REGULAR MEETING OF NOVEMBER 20, 1995

BOARD MEMBERS' COMMENTS (Continued)

Mr. Darrel Shepard, Board Clerk, read from the Newly Revised 1990 Robert's Rules of Order, Changing one's vote: "A member has-the right to change his vote up to the time the result is announced. After that he can make the change only by permission of the assembly which can be given by unanimous consent... or by the adoption of a motion to grant permission which is undebatable." The Board granted permission without objection for Mr. Bogle's vote to be changed to "abstention" for Encumbrances, [Item 1C. Mr. Michael Carter left the meeting at 10:15 p.m.

R.#118 ADJOURNMENT 10:21 P.M.

ADJOURNMENT There being no further business, the meeting adjourned at 10:21 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk,) , -i .!'â&#x2013; ctlx V

Minute Clerk

^utes

approved

by the 1995.

Board

Education ,

this

day, pf

ar-;, ,

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, [notice of the date, time, place, and agenda of the meeting was posted ip prominent public view at the location of the meeting.

Witness my hand and sec 1995.

day

.of this School District this

Clerk, Oklahoma 'City Board of Education (SEAL)

; .rin ty .ACe i.

I"?-

.! Ci ci : irebc

939.

MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

t - ; f‘: !■<! i.SlStJrU.-fj; ■

1995

M-1

THE

BOARD

EDUCATION OF

OKLAHOMA COUNTY,

OKLAHOMA,

INDEPENDENT

SCHOOL DISTRICT NUMBER 89

MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, DECEMBER 4,

1995, AT 7:00 P.M.

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

PRESENT:

President Member Vice President Member Member Member Member

ABSENT:

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

T 0

ORDER

CALL TO C«DER

Mr. Ron Bogle called the meeting to order. Mr. Frank Kellert gave the invocation, which was dedicated to the memory of Mr. Mike Allen, and led the pledge of allegiance. The colors were presented by the Capitol Hill High School Naval JROTC, under the direction of Captain Stuart Merriken. ROLL

CALL

HKXL CALL

At the time of the Roll Call, present. INTRODUCTION

all seven (7) members of the Board were

VISITORS

(NONE) MINUTES

MEETING (S) R. #119 APPROVAL OT* DECEMBER 1995 MINUTES

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING, NOVEMBER 6, 1995; THE SPECIAL BOARD MEETING, NOVEMBER 13, 1995; AND THE REGULAR BOARD MEETING, NOVEMBER 20, 1995. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

..J

940. MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

1995

M-2 MINUTES OF PREVIOUS MEETINGS (Continued) DISCUSSION

Mr. Frank Kellert said he had an addition to the Minutes of the Regular Meeting of November 20, 1995, Page M-31. During the Purchasing and General Business section there was a discussion between Dr. Crawford and Mrs. Parks regarding a memo. Mr. Kellert said the memo was read into the record and quoted into the record. He is sure it was inadvertently quoted incorrectly. He does not wish to alter anything that is reported as having been said but, he would like for the appropriate paragraph from that memo added to the bottom on Page M-31. He said it simply had to do with the language of "attempting to overcharge or overcharge." He would like the comments left in the way they were but, he would also like to have that portion of the memo entered into the record for accuracy. ; . Mrs. Thelma R. Parks said in addition to Mr. Kellert's remarks concerning the reading of the letter, it would be appropriate to include that the overcharging had to do with a sentence that was deliberately omitted. One omission is just as bad as another. The following sentence that Mrs. Parks did read, simply said "perhaps their reason for overcharging is..." She said if we are going to add other things, this should be added too.

Mr. Kellert said that is why he requested the entire paragraph be added. Mrs. Parks said there was a mentioning of overcharging and it;was in tho letter, and it was a part of what she read tha^,;did not get; included. Mrs. Parks said there were other changes, but ^^hey are minor iand-woul4 not change the tone of the minutes a reported < She wouldj get with the Board Clerk to make the corrections. â&#x2013; IS.C. 21. BOARD

M E M B E R S'

B U SIN E S S

RECOGNITIONS

Special presentation of check by the Capital Hill JROTC; Unit in the amount of $6434.68 donated by Naval JRO^C Units from across the nation to the Mayor's Disas'ter Relief Fund_.^; .Presented,by Cadet Lt. Commander Lucia Cardenas presented the check to a tep^esentatiye of the Oklahoma City Community Foundationi a : chi? Recognition of Westwood Elementary School for being named to receive library books and materials from hhe, Oklahoma -City Republican Women's Club. Mrs. Fran Grounds, President, and Mrs. Kay Floyd presented books and a video tape to Dr . Henry, Walding, principal. .aaa : '7 2a aaaea., 3.

Acceptance of a check in the amount of $100,000 foi; .usie in the design and construction of a track at John,Marshall Htqh Schooi; check donated by Mrs. Evelyn Harrington, in memory of Foster Harrington.

Recognition of the following students, and their coaches, who were TIVY Tournament First Place winners. Grade 4 - Susan Crist, Bodine Elementary School Grade 5 - Daniel Griffin, Bodine Elementary School Betty Wright, Teacher/Coach , Grade 6 - Claudia Estervane, Jackson Middle School _ Grade 7 - Jason Boe, Jackson Middle School i Grade 8 - Tim Wolford, Jackson Middle School 72 2 Mike Seals, Teacher/Coach Grade 9 - Adellaide Heard, Star Spencer High School Sherry Cagle, Teacher/Coach rc . . 7ir,7,

2,7.7.'7:r:;7.

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' 27.7221..:

941. MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

1995

M-3 BOARD MEMBERS' BUSINESS (Continued)

Recognition of the following bands who placed in the MARCH-O-RAMA Contest. --â&#x2013; -----Northeast High School, First Place Mr. Al Jernigan, Band Director Star Spencer High School, Second Place Mr. Reggie Irons/Ms. Nancy Elliott, Co-Band Directors John Marshall High School, Third Place Mr. Brian Jansen, Band Director Recognition of the following Northwest Classen Drama Students for being selected for the Oklahoma All State Cast. Darikhone Phanthala Carla Black Colleen Elliott, Drama Teacher

Recognition of the following Jefferson Middle School Athletic Teams for placing in various competitions; Jefferson Football Team, 1st Place, All-City Football Championship Jefferson Volleyball Team, 1st Place, All-City Volleyball Championship Jefferson Cheerleaders, SPIRIT Award at the Tulsa Cheerleading Invitational

Recognition of the following Roosevelt Middle School Smoke Out Bowl Team Members for placing first in the city wide competition.

Rita Rivera John Massengale Lance Randall William Drake

Joshua Moore Wes Hardin Chinh Dinh, Team Manager Vanessa Harrison, Asst. Manager

Essay Winners; Gretchen VanGorder, 1st Place Ana Barbosa, 2nd Place Margaret Peters, 3rd Place

Mr. Ron Bogle said there was an effort to bring the John Marshall High School Football Team to tonight*' s meeting in recognition of their State Championship, but the timeline was too short. The school, team, and coaches will be present at a later meeting of the Board.

BUSINESS 1.

Board Policy 1-45;

GIFTED STUDENT PROGRAM

Approval of recommended revisions to Board Policy 1-45; GIFTED STUDENT PROGRAM, as shown on the following page. (First reading November 20,1995.)

Frank Kellert Tom Yeargain

MOTION; SECOND;

MOVE FOR APPROVAL OF BOARD POLICY 1-45; ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 4 aye, 3 no.

aye no no no

GIFTED STUDENT PROGRAM. Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

R. #120 APPROVAL Cff" REVISIGNS TO BOARD PCtlCY 1-45: GIFTED STUI^JT PROGRAM

Z' 942.

M-4

MINUTES QF THE REGULAR MEETING OF .DECEMBER. A^-lAaS-

BOARD MEMBERS' BUSINESS

(Continued)

DISCUSSION Mr. Wayne Dempsey said he realized this Policy has the changes incorporated into it which moves most of the implementation of the Gifted Program into regulation. He said he strongly believes without an economic criteria, a significant number of the low income disadvantaged white children are overlooked in the Gifted Student Programs. He said that is something he has not seen an attempt to remedy in any way, although by passing this Board policy we would be in compliance with State Law, the law does not take into account that we have children who are disadvantaged and not minority, who have suffered the same economic and social deprivations that other children have. If we are coming into compliance with a law that says that, then the law is wrong and morally unjust. Mr. pempsey sai^.be would be,;voting "no" on the policy because the regulations associated with this policy do not lend themselves to provide an equitable opportunity for all children in the process. Mrs. Terri Silver said the regulation as provided in the Board packet had some type of misprint. Mrs. Silver said she would appreciate having a copy of the full regulation.

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943. .A

GIFTED STUDENT PROGRAM

The Board of Education recognizes that educational programs are necessary

for

gifted children as

defined

Oklahoma

Statutes

Section 1210.301 of Title 70.

Therefore, it is the policy of the Board of Education to cooperate

fully with the State Department of Education in identifying gifted

children and in implementing appropriate educational programs.

The

parents or guardians of children so identified will he advised in writing of that fact and will be provided an overview of the gifted

student educational program offered in this district. A

Children in this district will be considered for placement in-t-he program in—accordance with scores on standardized achievement and intelligence—tests-;—recerdsv—and—recommendations—of teacher

parents.--- Identification—procedures—based—on—tent

and

performance

within-each racial group will be us-ed to ensure that students from arii—racial—groups—are—selected—to—participate—in programs—for

gifted- children-.

944.

[ij

MINUTES QF THE REGULAR MEETING OF DECEMBER 4,

M-6

CITIZEN S'

i! 'â&#x20AC;&#x2DC;Ji

1995

COMMENTS

Jim Purdy, PTA Council President, said that he was still President of the PTA Council; the Council rejected his resignation. He mentioned that Governor Frank Keating will be at the next PTA Council meeting. He closed his comments asking that the auditorium in the Administration Building be named the Mike Allen Auditorium.

Ted Metscher, Teacher, talked about Mr. Mike Allen's demise and seconded Mr. Purdy's recommendation to name the auditorium at the Administration Building after Mr. Allen.

Cindy Brown, President, OEA-OKC, expressed condolences at Mike Allen's death; talked about the business partnership at Cleveland Elementary School that resulted in a marquee for the school.

Herman Logan, Parent Support Group, Belle Isle Secondary School, talked about the need to increase the student population at Belle Isle. He spoke against the concept of mainstreaming special needs students.

Delores C. Noble, Patron, Belle Isle Secondary School, expressed sympathy to the family of Mike Allen; talked about Mr. Reynold's transfer to Star Spencer; and about the need to keep Belle Isle open.

Sharon Alexander, Patron, Dunbar Elementary School, talked about the communications for new comers to the district on how to get new students started in school. Loree Schrank, Patron, expressed condolences to the Mike Allen family; talked about administrative increases and the priority to spend money for other needs; she also talked about the need to consider the learning disability students in the course curriculum.

Terry Harris, John Marshall Booster Club, talked about the many good things going on at John Marshall High School.

State Representative Wanda Jo Peltier talked about the need to demolish the John Ross Elementary School building. Shp asked for a written response about the status of the demolition for Ross Elementary School.

BOARD

M E M B E R S'

COMMENTS

Mr. Frank Kellert said after the Supreme Court decision which declared the Little Bacon-Davis Act unconstitutional, he raised the question that he hoped the district would take a look at potential fraud situations. He said the Department of Labor has shifted their investigation toward the trades that are more involved with the kinds of projects that are involved in the Oklahoma City School district. Mr. Kellert said he has contacted the Department of Labor and determined that those schedules do apply and that the other schedules probably did not. He requested a report from the Superintendent about the status of any investigations within the district. He said he was reentering a request for a status report regarding to what extent this would have affected the Oklahoma City school district.

Mrs. Terri Silver said she attended the memorial service for Mike Allen and complimented Mr. Wayne Dempsey for his comments during the service. She extended her sympathies to the family of Ms. Linda Aynes, secretary at Taft Middle School, who lost her son to cancer. Mr. Wayne Dempsey said he had never heard of any discussion about the demolition of John Ross Elementary School. He said we should at least tell folks what we are going to do and it should be done in a reasonable manner. He said it is frustrating to hear citizens talk about asking He,said the district is not questions that takes days to get answers, Mr that kind of bureaucracy and if we are, we need to change it. Dempsey said on April 19 he had a "Far Side" calendar on his desk and after the bombing he did not see the need to look at the daily jokes. In June there were two deaths in his family. He said he began to look at 1995 as a devastating year for many people. Right after Thanksgiving the district lost Mike Allen. Prior to the meeting he had said to Mrs. Parks that these are times that try men's souls. He said tl^is has been a very sad year in Oklahoma City and tries not only our, souls but also

945.

MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

1995

BOARD MEMBERS' COMMENTS (Continued)

tries our resolves and willingness to do better. Mr. Dempsey said he listened to the parents from Belle Isle Secondary School who spoke earlier and has visited with some of them by telephone. As Board members know, he lost a nephew who had special needs. The greatest dream his nephew had was to be mainstreamed and included in school. Finally when the nephew got to high school and came off the home bound program and attended a regular high school, he was at school about 3 and one half weeks before the principal asked that the nephew be placed on home bound again because the other kids just couldn't stand to look at him. He said every child cannot be mainstreamed. Mr. Dempsey said his nephew finished his life in a trailer on a parking lot of a high school campus that he did not get to attend because the school wasn't accessible and where other parents and kids didn't feel comfortable with his physical condition. He said he hopes this is remembered as we start talking about Belle Isle and programs that are there to meet the needs of the few. Every child doesn't fit in the mainstream environment regardless of what the state says. He said his nephew paid for that with six weeks on a ward for depression at Duke Medical Center because he was rejected so badly. He said he hoped this would be remembered when we start talking about programs. Mr. Tom Yeargain thanked State Representative Wanda Jo Peltier for coming to the Board meeting. He said the demolition of Ross Elementary School was considered when Dr. Betty Mason was Superintendent. He said the last time that issue was considered was during discussion of the South side bus parking lots. He said Dr. Jack Isch was thinking of using the Ross site. The lowest cost for demolition was $30,000 and that was delayed until the new superintendent came on board, and then the heating crisis arose and has not been discussed since. Mr. Yeargain said the district was down to a zero budget. He said Ross Elementary School is an eye sore and something should be done and he suggested that bids be taken. Mr. Yeargain congratulated the parents from Belle Isle for coming to the Board meeting. He said there are problems in the schools, but we are trying to do the best possible job. There are students that can and cannot be mainstreamed. Belle Isle is a needed facility and the population should be increased. Mr. Yeargain acknowledged former principal of Belle Isle and former Board member, Mr. Orel Peak's contributions to that school. Mr. Yeargain said there is a former student of Belle Isle Who works two jobs, lives on his own, and all of this accomplishment is due to what Mr. Peak did at Belle Isle.

Mr. Michael Carter congratulated Jefferson Middle School for their athletic endeavors. He also reminded staff that he had requested a possible Board policy change regarding student athletics to be graded as an "S", "U" course, so scholarly athletes would not be punished for taking athletics. Mr. Carter said as a business the district has the largest service area, largest food service, but we do not have a good line of communication. He said the district seems to have a problem in keeping track of employees and students. For what the taxpayers, patrons, and students are getting, the district is failing in the area of communication. Mr. Carter asked what the cost would be for a manned information line for 18 hours a day? The line should be manned by people who will make sure that parents and patrons receive answers. He said people are more likely to get a call back from a Board member than they are from some employees within the district. He said it is sad when he receives calls from people that are infuriated because they cannot receive an answer. Also, Mr. Carter asked about the enforcement of the Board policy on dress code. He said a t-shirt that says "Silver Chair" is not necessarily advertising. He said if the district is going to have a policy, teachers and administrators need to know exactly what they are enforcing. Mr. Carter said the policy needed to either be enforced or deleted. He said he has mixed emotions when administrators tell him they do not enforce a policy because they do not have a problem with gangs.

Mrs. Thelma R. Parks said all were saddened by the death of Mike Allen. He was a friend, an educator, and a caring person. She said she was not certain what would be done about the request to name the Central Office Auditorium after Mr. Allen, but she certainly endorses that request. She said Mr. Allen was a caring person. Too often we spend a life time without being remembered about those things that are so important. We are all about children, or should be, and she hopes that is taken into consideration.

M-7

946.

N-8

MINUTES OF THE REGULAR MEETING OF DECEMBEIL 4,—1^A5-

BOARD MEMBERS' COMMENTS (Continued) Mrs. Parks said the director and principals of the middle schools are to be commended for being the only level in the school district where there was not a school on the at-risk list. She said that is outstanding. If we can have a director in the district or teachers and principals who can really motivate, inspire, and get the job done for our children, we should say "hats off" to those administrators, teachers, and schools. The program at Remington Park was outstanding and she said she hopes there are more activities of that type. She said there were 500 to 600 students singing and giving speeches at that affair. She said that should be considered for an annual or an additional similar type of program. Mrs. Parks said she attended Moon Middle School and the North Central Accredition Team was there to review and examine the program of that school. She said it is always a pleasure to go to Moon because the building^îs cle^n, Lê teachers appear to be very cooperative, and that they are doing things together. According to the comments of the North Central Accredition Team they are just beginning most of their work, but they appeared to be very pleased with what was going on at Moon Middle School. Mrs. Parks said the principal and teachers should be commended for the kinds of services that they are rendering to our students and parents. Mrs. Parks said in the Board packet there was a survey relating to the drug program. There were some schools that vêre. mentioned ^here, t;here were a number of students who appear to have-}had drags^nittêm 9r,::at least the dogs discovered something. She sai4 she did nip^Qt'^hat happened to the report for the other schools, 5because it -lidza^ she who came to the Board and expressed concern about the dogs in, th^, jbuildings. Of course, her colleagues said it was necessary- for the 4^,s_j^.be^^,theê so we could do something about the drugs in t-h^-rSchools .g ,. SJis said sê thought we needed to extend that program to thp slementarygChildiena?9 before those students get to the middle s.chpq^.s,,; defined organized program on drugs. We say there are ,,-g^rug--_free schools. If so we should have programs that would demonstrate that, v/e do have drug-free schools. When we did have ; a drug program we, bac^ surveys conducted for K through 12th grades. ,: She said she is no:|;: we have that kind of a program in Oklahoma City now. .SH® ;®4;id slje Jiag one of the forms that was used for that progn^. - She con|}inues fcQ; gay that we need to do something about the drug priQ,gram other j|han ®®iiding people to meetings and coming back saying they ...had a gp^^dzsÂit'®’i? said the district should get an organized comprehensive .papgramaowg can address the needs of our students before tjiey reaph jn4.ddle orghigtj school age. o- i-f Mrs. Parks said she was pleased that Governor .Frank Ideating-was going to be the speaker at the PTA Council meeting.;jo^ February j6,, . S that is the beginning of "Brotherhood Week" and jSpvernor Keating apd. his concerns are needed about education and children. ! ; ■ y

Mr. Ron Bogle said he felt compelled to add ers comments j tpypoth iwhgt Messrs. Dempsey and Carter said. There were tWP®eopl® that sp;oke abput different subjects, but they were talking^ :about the’ sjê thing. Representative Peltier can't get an answer from the distript. said she was not talking about money, what he Jipard her say was that ghe could not get an answer about her prob],em. Then thete vas â representative from a family that had moved from Alaska whp seeined to be struggling for a way to understand the puzzle of Okiahpma,-City Publfc Schools. He said we don't need to be a enigma;, we need.to t?e citizen friendly. As Mr. Carter suggested that does^ npt happpn by■:accident, It is a decision that the Superintendent, Bpafd, and staffuJEtiakes gn^ develop a way of thinking that makes them citfzpn frienOytj f’psppRsiye to the taxpayers and the citizens that we sefye, We jugt êed togpe reminded and it is not something that happpns accidehtaily.. I.t is something that we decide we are going to do ,, and every dayy'we remind ourselves that we are going to do it. Mr. Bogle said it is embarrassing for the Board when they hear these kinds of scoldings because none of us like that. Mr. Bogle said the Board apprepiatps , Representative Peltier coming tonight and the parent for scolding the district that we are not being as responsive to the community, as we shpuid>i-^|<r. Boglp said there has been three Board members speak tp the issue tonight. He said he did not think there is anyone in the district that wants to have that kind of a district, but it is something . that takes .leadership vision, determination, and a plan. If that plan is a phope nu^pr^ maybe that is the solution. He said he susppcts it is a^ ip.tnjnore^^t^ that. ’U

id ''-.o O'.ii

; ? ' l! ‘, itlJl 'fjiii- •Jir auj:’ ?;

MINUTES OF THE REGULAR MEETING OF DECEMBER 4^

BOARD MEMBERS' COMMENTS

1995

K-9

(Continued)

Mr. Bogle said from the very beginning, the Bond program has been under a cloud and perhaps the current investigations that are emerging are a part of that cloud and perhaps they are not. We hired a Superintendent who brings to us a special expertise in building programs. The Superintendent was charged to help straighten out the Bond program. Anything that is needed to be done that will help remove the cloud from the district is encouraged to be done. If we need to cooperate with others to remove that cloud from the Bond program, the Superintendent should take swift action. Mr. Yeargain said he had read newspapers in Arkansas and Tennessee and our district may not be in great shape, but other places are badly hurting. One district tried to fold the school system and let the State take it over but the Governor did not want the district. He said we are not as good as we want to be, but after visiting other places, we have done a better job than what we thought.

LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, said he specifically responded to the request made by Mr. Frank Kellert about the procedure that is followed in the Legal Office. A memorandum addressing that issue is<in the Board packet. Mr. Rogers said the Legal Office cpntinues to work with various departments of the district in the resolution of problems, not only from the citizen level but from contractors,,,^rehitectg, j and engineers. nel-?' Mrs. Thelma R. Parks commended Mr. Rogers because of tpeyilpw. ^uinljer of hearings coming to the Board. She said whatever the Legal Office is doing is appreciated.

SUPERINTENDENT ' S

REPORT

1996-97 MIDDLE SCHOOL AND HIGH SCHOOL COURSEOFFERINGS. (For action at the December 18, 1995, Board of Education meeting.)

DISCUSSION

Dr. Marvin Crawford said the district beams Wfth pride aboqt th^^ôjin Marshall High School Class 5A Football State Ch^pionship. ^ He said; the district is very excited and proud for that school end its accomplishments, but especially the State Champrpnship.-. Tifê titem lipfed regarding the 1996-97 Middle School and High Sphopl Course Offering^, is for the Board's information. He said it is, ^routine fO; pipsent the information to the Board at a Board meeting, and then at the following meeting, present the item for action. The Board was provided an analysis of the course offerings that will be, j’ecommendpd for the .1996,-r 97 school year. 'itev-Hij Leoal :..ve i.a Dr. Crawford said he did realize that Mr. Frank Kellert had requested a report from staff regarding Prevailing Wage. He has instructed staff to begin compiling that report. Dr. Crawfordvsaid he has recently been in conference with the Commissioner of Labor and will bring that information in the very near future. Dr. Crawford said stpff is finalizing the tabidîons frpm tlm bids on the HVAC roof top and package units for the Board's consideration. If the Board accepts the bid, it will enable us to put the force account crew together to start retrofitting our schools for air conditioning throughout the district. He said we are very excited about the prospects that will be visible from those efforts. Just this past week we have held conversations with a number of sc^pl districts -in the<a:|:ga regarding the roof top and package concept. Hp-said he ds .l|appy to f,in^ that districts from Norman, Moore, Mid-Del,,Epmppd, Chopâw,; ,.Betli§(iy,3rL Putnam City and others have all stated they adopted the, roof concept almost totally in those districts. a There has -been,, a lot, of construction in those districts over the last peyeral ypars, âJ^^ ih two or three of the administrators have tpid us they^ pre j trying tp retire their chiller/boiler systems and go with the apprpach. Dr. Crawford said that doesn't mean that the chiller/boiler approach that we are using will not work well, but there are certainly a number of alternatives to heating and air conditioning buildingp.:. There ..has been some concern abput the area not being well suited ; tp.;-that type ,pf an approach for air conditioning and heatipg,^.;hut thp jdiphricM^ have been contacted are major distriQts and of thoppjjlip^ricjt us they moved to that concept for heating and air conditionxng.

1996-97 HUXXiE SCSOCX. AND HIGH SCHOOL COURSE OFFERINGS (Action 12/18/95)

948.

MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

1995

□

M-10 PERSONNEL R. #121 APPROVAL C^* PERSONNEL & ENCUHKIANCES

AND

ENCUMBRANCES

Terri Silver Tom Yeargain

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED, EXCEPT ENCUMBRANCE 11-9604657 (LOONEY, NICHOLS, JOHNSON & HAYES) LAW FIRM WHICH WAS PULLED UNTIL THE BOARD MEETING OF DECEMBER 18, 1995. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

MOTION CARRIED 6 aye,. 1 no

aye no aye

1 is' Ss^ 5

DISCUSSION C

[*ii

Mr. Frank Kellert asked about Encumbrance 11-9604657 (Looney, Nichols, Johnson & Hayes) law firm. He said the supporting documentation made it clear what the encumbrance was for. He said prior to the meeting he askjed Mr. Rogers, General Counsel, whether or not the parties involved with receiving this representation had in fact consented to this firm or expressed any preference beyond this firm. He said the people had already been provided with representation p^^^jJ;i.me without^^cpnsulting with them and it was adissatisfying arrangement to everyone concerned. Mr. Kellert requested that this encumbrance. ;be pulled until at least the parties th^t are going to be represented by this firm provide us with some consent that this is an appropriate firm. He said he would like to pull this item unless there .^jS] -a compellingj .argument that a delay until.the next Board meeting willp^ot make it possible for

these people to receive adequate r epresent at ion again ask why they were not called.

hat case^^he would

Mr. Cleeta John Rogers, General Counsel, said there was a scheduling Conference set up this week for the Federal Court. We can inform the court that we do not have another attorney and ask that the item be set aside, if that is the desire of the Board. He said a trial date has been set for February. Mr. Kellert said the dissatisfaction of this .i5j.;t]LjatiopL^g.gglêen known for at least six months. He said he broâigijh this attention of the preyipus, superintendent and; General .j.Coun.^^l^,Ls .o^îgg that the parties were requesting that somethingdonepg^pp^yentXyj^^gW that our backs are to the wall with the co^jrt. W.e, are. finally,sdpiijig something but the parties involved are not being ;;,consul^^^.g. sjiidQljg had a problem with this proccdurally. tnoLrc; co;.;,..;u.i,'c.rrig

lent "to / .--■yeryone ..what .^g.g,gjgjyhe,’,‘.Wjag.i.3'^aXlsing, .gbpgJ'J

Mrs. . Thelma R. Par kg., .asked.

Mr. Kellert said this is .the .William Price-

rejjox'ei.i'teci ry IS cage^,

liniL.. ii.e Seiict .linc: Dr, Maryin Crawford said, at least one of they t^Si^ditimqg number of times and expressed, interest in, another attoKRteyai^gsldeSiitt^S. firm acting as their r®presentative« second individual has Counselled with him about the possibility of another attorney representing them. .-..L................ •

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949,

MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

PERSONNEL AND ENCUMBRANCES

1995

(Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (23-9604259 through 11-9604788) written during the period 11/14/95 through 11/27/95. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531

General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue

CERTIFICATE AOF INTERNAL AUDITOR

THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9604259 TO 9604789, FROM THE ENCUMBRANCE CLERK, I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. EDWARD ROMERO

t3>

DATE

M-ll

Romero,Maria

SUPPORT:

NAME

EFFECTIVE DATE

N Highland 11-6-95 Entry Kitchen As 3t

ASSIGNMENT

471-01 $5.08/hr

SCHEDULE/ STEP/LANE

ANNUAL

SALARY NAME

PERSONNEL EMPLOYMENTS

ASSIGNMENT EFFECTIVE DATE SCHEDULE/ STEP/LANB

ANNUAL

SALARY

ir*

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•U n 0) o 2 &S M r

3 S

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Child Nutrit on Craftsperson

Info & Pub S •res Admin Secy I I

Owens, DeWaynle

Staples, Neotra

RETIREMENTS:

Northeast Bilingual Ast

1-2-96

6-6-95

10-16-95

Feliciano,Wilpa Northeast Bilingual As.i

Nguyen, Diem-Trang

10-16-95

Douglass Bilingual As !

Diaz, Luis

9-29-95

EFFECTIVE DATE

Roosevelt Bilingual Asi^

ASSIGNMENT

Castaneda, Trinidad

DISMISSALS:

NJ^ME ANNUAL SCHEDOLE/STEP/L ANN

SALARY

NAME

PERSONNEL TERMINATIONS

ASSIGNMENT

EFFECTIVE DATE ANNUAL

LANE

SCHEDULE/STEP/

SALARY

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ASSIGNMENT

Mumford,Princel a Dewey Kitchen Asst

MEDICAL:

NAME

10-24-95

EFFECTIVE DATE ANNUAL

SCHEDULE/ STEP/LANE

SALARY

NAME

PERSONNEL LEAVES 2kND OTHER

ASSIGNMENT

EFFECTIVE DATE ANNUAL

SCHEDULE/ STEP/LANE

SALARY

o o

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953;

?H5

According to Board Policy G-33, the following resignations are provided as "information -only" in the Personnel Report of the Board agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED: Griffin,

Rosemarie

Moon Middle School EMR Teacher

12-15-95

Montes,

Loretta

Northwest Classen High School ESL/Bilingual Teacher

10-27-95

Seavey,

Dawnita

Heronville Elementary School First Grade Teacher

12-18-95

Crittenden, Jr. Frank

Jefferson Middle School Custodial Worker

11-7-95

Knight, Marguerite

Dunbar Elementary School Kitchen Assistant

9-6-95

McKinney, Temple

Creston Hills Elementary School Custodian

11-9-95

Mills, Janice

Alternative Ed Facilities Administrative Secretary I

12-1-95

SUPPORT;

Voegtle,

Deborah

Willow Brook Elementary School Principal's Secretary

11-15-95

Woodard,

Cnrystal

Child Nutrition Services Kitchen Assistant

6-7-95

954.

M-16

MINUTES OF THE REGULAR MEETING OF DECEMBER 4. 1995

PURCHASING R. #122 APPROVAL OP PURCHASING AND GQJERAL BUSINESS

AND

GENERAL

BUSINESS

Wayne Dempsey Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH G, WITH THE EXCEPTION THAT ITEM C BE VOTED ON SEPARATELY. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 6 aye,

DISCUSSION OF ITEM C:

aye aye aye aye

1 abstention.

Mrs. silver. Mrs. Parks, Mr. Yeargain,

aye abstain aye

h’ 5

JOHN MARSHALL HIGH SCHOOL TRACK

Mrs. Thelma R. Parks requested that Item C be discussed separately. She said there is language in that recommendation that needs to be clarified. She said the recommendation is to contract jEor track and field improvements. When the Board accepted the donation from Mrs. Harrington it was for building a track at John Marshall High School. Now we are saying "improvements" on that same track. She asked if we were adding something additional to this track, or are we saying we are gping to build the track,7^.. . She asked if "improyements" were in additign to building the track? < .

Dr. Marvin Crawford said this was terminology more than anything. He said we would be building a track on almost the identical si;jL,e of the existing track. He said the track would be a ijpw state-of-the arjt all weather track. He said one of the reasons fox; J'improvements would be that there would be some other items including some vaulting pits and runways, etc. Mrs. Parks said that was the part that really concerned her. Because when we accepted the money, it was to build a track. She is hearing "improvements" and is afraid that something else may come out of this. We did ask for the Board to encumber $74,000

Mr. Eddie Griffin, District Director, Athletic Department, ■said the track will be a standard track facility. The improvements will be ^p the old cinder track. The new all weather track willjbe^gpipg on bQg improving the old cinder track. -j la-L i f a t rs.

•ohr. i ■ . irill Mrs. Parks asked where the track was going tp be built Mr. Griffin said it would be on the same sitey; Mrs. Parks said if a new track was improvements would need to be made?

going to be built,

Hi ah.

chocl.

.'SxQR

what kind of

Mr. Griffin said they would be improving the old track.facility-old track was a grass and cinder track facility, i The ngWj^r^ck wiJ,1 be built on the same site. , cs an:

Dr. Crawford said the infield, the football practice area where the students warm up, will be the same. There are some bleaphterx areas,, will be utilized and the bleachers will not bg replaced<;> jearing aloe corns cut : this. Mr. Griffin said what the Board has before them is just a standard track facility. Mrs. Parks said it is obvious that she is not, as familiari-this as other people who are familiar with tracks, --ate; be ociic on top

Mrs. Parks said she knew this was going to come as a result of this and she was one of those who did not object, but s-ker^^as very concerned that the $174,000 might be for something else. She said she noticed an addition of an architectural fee. She asked if that was in addition to the $174,000? Mr. Griffin said the fee was within the $174,000. He said there was a lot of people who worked with the architect looking at different surfaces and amenities that go in a standard /track faciii-tyztpimake su?;g that it remained under the budgeted amount, tv; / c.

pre

955.

HN'I •:!(!■«■ "'ftli,: MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

1995

H-17

PURCHASING AND GENERAL BUSINESS (Continued) Dr. Crawford said those that have dealt with the building of tracks know that anyone can draw a track, the most important thing in building an all weather track is making sure there is a proper base, drainage, etc. More emphasis will be requested of the architect or engineer regarding the construction supervision than the actual drawing and bidding of the track. He said the architectural fee was a standard fee.

To clarify what he is hearing, Mr. Frank Kellert asked Mr. Griffin if the fact that the agenda item was calling it an "improvement" is because there is some sort of track there now. If it had been a clean open field, we would be saying "building a track" but since something is there we have to say we are improving?

Mr. Griffin said it was just a different play on words, t»eqause there is an existing grass and old cinder track at that site. Mrs. Parks said semantics is one thing and what we are saying may be another. This was mentioned when we first accepted the money from Mrs. Harrington. Mrs. Harrington became very upset because there were questions that were asked. At that time it was said that we would build a track and at that time there were those who thought maybe it would not cost that much money. Now, it has been reduced to $164,000, but improvements are involved with something. She said she is not sure what it is, but you are saying that the existing track will be ^improved upon because you are going to do something else with it. jy j-c

Mr. Griffin said "improvements" as written in the agenda item would be taking the existing track facility the way if-is now and improving it with a new track facility at the same site. He said there were not any other improvements going on except for the track facility, , ... Dr. Crawford said possibly drainage improvements, if needed. Mr. Griffin said that was in fhe package. Discussion on Voting

Mr. Frank Kellert requested a point of order ,when Mrs,. Pnfks vote'^_ to abstain on voting on Items A, B, D, E, F, and^G. Heasked "MrsP^fk§ what was her basis for voting to abstain. < ,, . Mrs. Parks said she did not need to tell.

><r

Mr. Kellert asked if this is in compliance wffh policy fhat sgiys abstention is appropriate only in matters of^conflict of interest? He said it is a "yes" or "no" vote. Mrs. Parks said that an abstention disagreement with the resolution.

can be -offered when ,there; is -

Clerk, - ch?;;

read the

Mrs. Parks said she would not state her reason for abstaining. she might have other information that others do not know.

She said

Mr. Ron Bogle asked that Mr. Darrel policy regarding voting abstentions.

Shepard, Board 3;;;;

Mr. Darrel Shepard said Board Policy B-24; BOARD MEETING PROCEDURES talks about voting methods. "Votes on all motions and resolutions shall be "ayes" and "nos." The vote of each member must be publicly cast and recorded. All motions shall be carried by a ipajority of the ma^nfers present who cast a vote. Board members should abstain f^rpim; voting, oh^^^ if they have a conflict of interest with respect to the motion or resolution."

Mrs. Parks said that is exactly the reason she is abstaining.

Mr. Bogle asked Mrs. interest?

Parks

she was

saying-^she hadf a jCChf lict^

Mrs. Parks said to the resolution, that is cor^pct.

vt- ■

>■

Mr. Bogle ruled that the point of order would not stand and that Mrs. Parks' abstention would stand.

10:.

a Cl

’ ■a'L.d, k.iiC'

956. MINUTES OF THE REGULAR MEETING OF DECE14BER 4,

N-18

1995

R. «122

PURCHASING AND GENERAL BUSINESS (Continued) 1995-96 Agreanent: A. Okla. State Board of Vo-Tech Ed.

Extaisicxi of Agreanaits: CNS

Oklahoma State Board of Vocational & Technical

1995-96 Agreement; Education

Continuation of an agreement (1995-96) with the Oklahoma State Board of Vocational and Technical Education regarding the use of vocational education funds to assist in the development and maintenance of the district's vocational educational program. (Annual agreement that provides for reimbursement for certain vocational program expenditures.) Extension of Various Agreements;

Child Nutrition Services

Approval of an extension of agreements for various products specified on Quotation § 260 Frozen I bemgxgl^^f^^uqt at ion s.i8:2 61 Frozen Items II, and Quotation 8284 Cheese, as follows;' for use in all school cafeterias for balance of the year. Total estimated cost $146,000 to be charged to Child Nutrition Services. LONGMONT FOODS

Turkey, raw, ground, Longmont, #50002 5000 cases @ $13.00 per case, 5 Shipments 1/10 Lb,,per case . 'V,,.,..

WILSON FOODS Ham, sliced, Wilson, #68031 4000 cases P $13.32 per case, ,8 ‘ 6/1 Lb - .5 oz slices per case ,

Purchase of Computer Training Lab Equipment

1995-96 Agreemait: fftrite Track Company (Title 1)

Electrical Parts & Supplies: Maamtenance D^>t.

,.iS Cxiahcii,, .Dxrdirxj C. iZl 5-- X.pmentg X dev'eloptrx; ,i> X£ll oationai ' '<"5- X" VJ, oL 2l , n ■xDCGsnt:

xj.OXr

BAR-S FOOD SERVICE Sliced processed cheese, Bar-S #44368 4/5 Lb Loaves, lOQPpases @ $27.60 p§ae/,$Aa3§eP^ic& 2 50 Case minimum shipment " “

Purchase of Computer Training Lab Equipment; Educational Services Division fox'or liSfc in all xilL cost Approval to purchase coniputer training 1^ ^guipme^t (currently on loan to the District) for use by Educational Services Division for training teachers and other staff on the use of computers. Lab equipment consists of filesaver, 20 workstations, and related equipment. This purchase in the total amqgnt of $39,156.00, is to be charged to 611-000-2212-740-000-000Q-j( ' 1-012.

1995-96 Agreement Continuation;

Write Track Company (Title 1)

Continuation of an agreement with the Write Track Company to provide inservice and training for Title 1 teachers for the ‘ " a total cost not to remainder of 1995-96 school year only, exceed $33,300.00. Payment to be made only as services are rendered. This expenditure is to be charged to account 623-5112213-32P-000-0000-OQO-069 and has been approved on our Federal Educational Grantlahd/Pt Etograms. ,3 5g Electrical Parts and Supplies;

Maintenance Department

Approval to purchase electrical parts and~supplies" fbr“ use liy^'Ke

Maintenance Department (warehouse stock) from the following companies who submitted the low quotatior^OjC^-specif icaj^^pnp i^.^ general conditions (IP mailed 6 returgg^ .ces Divitxxon for ■ cG'xxouteax:;. L-cib Grainger, Inc. J. cxn £2,0 4 -;;e 1 ei t sd 'ixoirksx: Pyramid Electric Sqpply Company is. to saxp'Liri.t 531.20 Voss Lighting i 25,568.26 Emsco Electric Supply Company Hunzicker Brothers . :y. XTc .-j4x;xoq4tT4" ConSblidateS“ Eiectricar bist. $ 5^54.02 TOTAL Wri t-O xeaciers "xor tixe These purchases are to be , charged to Building Levy ^Account: f62i[-P 0Pr5 262p-610-Pp0-p0pQ-000-P51. ; 'p o ss" servixPP are

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i.i" Pi'S’

i is'' ■*"1

MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

1995

957. ,!(*

M-19

PURCHASING AND GENERAL BUSINESS (Continued) (ITEM G RELATES TO A BOND ISSUE PROJECT)

Purchase;

Band Instxuinents

Band Instruments For Various Schools

Approval to purchase band instruments for use at various elementary schools from the following companies who submitted the low quotations on specifications and/or general conditions:

Oklahoma Strings, Inc. Jensen's Music Store Suzuki Corporation Norman Music Center Jenkins Music Company Wenger Corporation Larsen Music Del City Music Company TOTAL

56,985.50 28,759.00 8,592.00 42,800.85 4,121.05 369.08 2,356.00 11,752.00 $ 155,735.48

These purchases are to be charged to Bond Fund Account 631-1181000-740-191-1350-000-000. (Bond Fund Proposition II)

VOTE ON ITEM C

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 6 aye, C.

aye aye aye aye

aye abstain aye ,

Mrs. Silver, Mrs. Parks, Mr. Yeargain^

1 abstention.

■ j' \: C i) '7 - 0 25 Contract; John Marshall High School Track & Field:Improvements (Connelly Paving Company) ,

::::

Approval to contract for track and field improvements at John Marshall High School with'Connelly Paving Company, whosubmitted the low bid (2 received). This expenditure, in the total amount of $164,600.50 (less $100,000 donation by.Mrs. Evelyn Harrington), is to be charged to the Building Levy fund. NOTE-;, Architectural fee to be an additional $9,398.69 (W.R. Peacock). DISCUSSION

Mr. Frank Kellert called for a point of order and asked that the reason for Mrs. Parks abstention be stated for the recprd. The reason for the abstention must be in compliance with policy,a ,that there is ^n fact a conflict of interest.

Mr. Ron Bogle asked Mrs. Parks if she had a conflict of interest on Item C? Mrs. Parks said only on the resolution.

Mr. Bogle said the chair needed an explanation'as to what she meant' Mrs. Parks said she was abstaining because resolution and she has concerns about that.

the

wording

the

Mr. Bogle said the chair did not recognize ,he^. abstention-yote. needs to have a conflict of interest in ordef to abstain. ,

Mrs. Parks asked if Mr. Bogle was saying that her conflict is not in accord with Board Policy when policy says that there is a conflict in the resolution? She said Mr. Bogle did not have the right to deny her abstention, if she is in keeping with the Board Policy. Mr. Kellert asked General Counsel is define fox- the Beared wha;t "conflict of interest" is according to the law? sz i 2 Mr. Cleeta John Rogers, General Counsel, said in this particular case, it seems to him that it would be if a contractor; was votiiig ^on his rpwp contract or an architect was voting on his own architects or something of that nature. That would be clearly a conflict of interest.

J. Marshall H.S. Track & Field Ijnpcoyemaits

958. MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

1995

M-20

PURCHASING AND GENERAL BUSINESS (Continued) Mr. Kellert said the conflict would be of a financial nature then? Mr. Rogers said a financial nature would clearly be a conflict of interest. He said what Mrs. Parks is attempting to state is a difference of opinion that brings her in conflict with what is being proposed by the motion itself. He said he thinks the Board should determine for itself whether they believe that to be a conflict, because the decision that is made will likely follow in other occasions. He said this is not the only time we have had this. If he were to make a recommendation, it would be that the chair would submit to the Board itself to determine whether or not a conflict in the presentation of the resolution did present a conflict as interpreted by the Board Policy. Mr. Bogle said if Mrs. Parkshad simply said.^g"|j:yes,( I. hq.'^^^a conflict of interest" he would have had to accept that because the policy does not require an explanation of the conflict. What Mrs. Parks explained was a disagreement with the language of the motion and that does not represent a conflict of interest. Mrs. Parks said that she abstained to begin with and Mr. Bogle further pushed her into saying stie abstained because of the language. She said she just disagreed with Item C. She is abstaining for that reason.

fine?; HiViure Mr. Bogle asked Mr. Darrel Shepard for guidance from the stand point of policy . When you disagree with a motion, djOg^, policy , allpw ypp abstain? ; ... '17' afctenjr icg ” to ' " lie ■ a

■ . cr,.,:;.. . ije.. jcflxc': what . being Mr. Shepard said the policy suggests that absbg,ntionSiqj:arg3^i5;.eep|;g^|.g only if there is a conflict of interest with rgspect, tQ;rthg,.,.motJj9^_,j,pg resolution. , Mr. Bogle said he would restate his questio^j^ nHe that she was not required to state what her cog^liiCt fefe if she states that she has, a conf lict of inte^pg^Sit with chair would accept that. We would accept the abstention and move dn. He asked Mrs. Parks if she had a conflict of intejrest I„J:em,iPi?;_icr

■ .i.; .i.. n.. ■ i

'LflC pO.Lc, ..'y' Parks e ' ' j.. es xiot ■- .. ; fficti.'-: and char Mr. Bogle said then the chair giccepts her abstention.

d. Mrs. Parks said yes ,ghe does. ,

i.jiLi.'t

tj'irh . i I'ir. i&glc -urther cf ti;' i,i;ic-u.age. said c a iniZ; , j or 'ti.a'c r ?,>aoq,.

,uce. f, r.ae saJxnQ does ,L.:<cy allow

you

of to

.ibsuec , no , are ,ac:v :;;ptable .n 2-esuto the m<-cic'p. or n;y.

=nex;5!Sr ...he ' _abt.f intu-

,uid no Kun Parks inuisrefiu but xh . Itexi C. : .xoSi the iiticn. and .ua/ve on. :with Itux.. ■:!?

959. MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

1995

STATEMENT(S) OF CERTIFICATION

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for approval to purchase band instruments for use at various elementary schools in the Board of Education Meeting agenda of December 4, 1995 is proper 9-11 respects and is within the guidelines for the projects approved by the electors of this district irf the October 12, 1993 Bond Election.

Dr.

(Date)

Sconzo

M-21

A 960.

I'i-li'

MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

M-22

UNFINISHED

1995

BUSINESS

(NONE)

NEW

BUSINESS

(NONE)

CITIZENS'

COMMENTS

(NONE)

BOARD

MEMBER S'

COMMENTS

Mr. Frank Kellert said he would like to see Board Policy B-24: BOARD MEETING PROCEDURE brought before the Board for discussion at the earliest appropriate date. Mr. Wayne Dempsey announced on December 8 and 9, Northwest Classen High School Drama Department will present "The Outsiders". Mrs. Thelma R. Parks said it is necessary for us to Section B of the Board Policies as soon as possible.

review all

Mr. Ron Bogle expressed a personal appreciation to Mrs. Harrington for the generous gift to the Oklahoma City Public Schools in the form of the donation to the athletic facility at John Marshall High School. He said that is a great public/private partnership. He thanked all who have played a role in working with Mrs. Harrington toward this end. EXECUTIVE R. #123 ! APPROVAL FOR EXECUTIVE SESSION 8:53 P.M.

SESSION

Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

■A.cy

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (A) THE RECLASSIFICATIONS AND/OR SALARY ADJUSTMENTS FOR THE FOLLOWING CENTRAL OFFICE ADMINISTRATIVE POSITIONS FOR 1995-96: , ,L a. a (RECLASSIFICATIONS): DIRECTOR^ EMPLOYMENT SERVICES, SCHEDULE 525, STEP 11; DIRECTOR, DISTRICT ATHLETICS, f ^CHEDULlg, 525r ^TE? 11,; ADMINISTRATIVE SUPERVISOR, PUPIL TRANSPOjk;|ATIOlI, SCHEDULE 540, STEP

00; DIRECTOR, COMMUNITY & GOVERNMENTAL AFFAIRS, SCHEDULE 520, STEP 11; (SALARY ADJUSTMENTS 3% - NEW POSITIOJ^ 5%) : ASS^jCJ^TE GEJJE?^ COUNSEL; TREASURER/DIRECTOR OF BUDi^T; DIR^I^^ j^b^ETtyg

FINANCIAL management ; DEPUTY SUPERINT^J^DENT (NW ; f OSIf^ DIRECTOR, CHILD NUTRITION SERVICES; ASI^JjSTANTy SURE^^ EDUCATION SERVICES f EXECUTIVE piREeTpR*a®9^5^ RE^TgD^g^WICES f (B) THE APPOINTMENT, HIRING, EMPLOYMENT CENTRAL OFFICE ADMINISTRATORS; AND (C) GROUPS.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye ........... aye

Mrs. Silver, Mrs, Parks, Mr. Yeargain,

. ..... y

iO'R THE jj'OiiOiaSIG

SES: v tCES SCaEys..,;^^ act . J' Ex.’ 11; ■ j AT.V.l L. i ..ChEn.LL:; } ETEf EE.. yFSjillA . SCISilpULS \ ai£!F 5’h. aSSOCIATE .EJ4Lldt^L EEaJSjSXE JcET 'fi: ..-IKE(SlSI'in PO. , 11 &K; i:.a., ' SPPEaiU. ..E'Ex’,. .7 ;

-i R.;

..J..

.i.

aye aye aye

'1995 The Board went into Executive Session at 8:53 p.m.

MOTION CARRIED 1-Q.

.. -

OF BUILDING ADMINISTRATORS/ NEGOTIATIONS WITH EMPLOYEE

Xi, /

J..

X'W «i‘i X'

EE,

afiWTlMXQMS

ISMIMISTMOKfi!/ 5«'O l.EFLPYsiE

' iif pi'

961

MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

I N

OPEN

1995

M-23=

SESSION Wayne Dempsey Thelma R. Parks

MOTION: SECOND:

R. #124 APPROVAL TO RECONVENE IN <»EN SESSION 10:58 P.M.

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. IN

O PEN

aye aye aye aye

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

The Board reconvened at-'10?58 p.m.

S E S S ION

MR. RON BOGLE ANNOUNCED THAT NO ACTION WAS TAKEN REGARDING ITEM (A) THE RECLASSIFICATIONS AND/OR SALARY ADJUSTMENTS FOR THE FOLLOWING CENTRAL OFFICE ADMINISTRATIVE POSITIONS FOR 1995-96:

(RECLASSIFICATIONS): DIRECTOR^ EMPLOYMENT SERVICES, SCHEDULE 525, STEP 11; DIRECTOR, DISTRICT ATHLETICS, SCHEDULE 525, STEP 11; ADMINISTRATIVE SUPERVISOR, PUPIL TRANSPORTATION, SCHEDULE 540, STEP 00; DIRECTOR, COMMUNITY & GOVERNMENTAL AFFAIRS, SCHEDULE 520, STEP 11; (SALARY ADJUSTMENTS 3% - NEW POSITION 5%): ASSOCIATE GENERAL COUNSEL; TREASURER/DIRECTOR OF BUDGET; DIRECTOR, BUDGET & FINANCIAL MANAGEMENT; DEPUTY SUPERINTENDENT (NEW POSITION); DIRECTOR, CHILD NUTRITION SERVICES; AS$JSTANT SUPERINTENDENT, EDUCATION SERVICES; EXECUTIVE DIRECTOR, BO^RD RELATED SERVICES;

Frank Kellert Michael Carter

MOTION: SECOND:

MOVE FOR APPROVAL OF THE EMPLOYMENT OF KIRK CRIM, FOR THE POSITION OF HVAC CONTROLS MANAGER, SCHEDULE 600, STEP 08, ANNUAL SALARY $39,910. EFFECTIVE: 1/2/96. ROLL CALL i

L -J

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 6 aye,

aye no aye aye

Mrs. Silver, Mrs. Parks, Mr. . ,,Yeatgain ^;; aC’- . .'a ..a;

1 no.

aye aye

; i -k' ’.L 'a.

arim,';;.'

Frank Kellert Terri Silver

MOTION: SECOND:

--.

- “a h-'

MOVE FOR APPROVAL OF THE STATEMENT OF UNDERSTANDING BETWEEN THE OKLAHOMA CITY PRINCIPAL'S ASSOCIATION AND THE BOARD OF EDUCATION, OKLAHOMA CITY PUBLIC SCHOOLS, FOR THE 1995-96 SCHOOL YEAR.

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye no no aye

Mrs.^Sliver, - , , , -j-aye .jabstain Mrs. Parks, Mr. Yeargain, aye

Sil-; Pai A MOTION CARRIED 4 aye, 2 no, and 1 abstention, e;

’■

R. #125 APPROVAL TO ENPLOS KIRK CRIH, HVAC OONTRCX. MANAGER

i'i- ,1.. a

R. #126 APPROVAL C®" STATENQIT OP UNDERSTANDING: GKC PRINCIPAL’S ASSOCIATION & 1-89 FOR 1995-96 SCHOCX. YEAR

962, MINUTES OF THE REGULAR MEETING OF DECEMBER 4,

1995

M-24

BOARD MEMBERS COMMENTS

DISCUSSION For the record, Mr. Wayne Dempsey stated that although he fully agrees with the language changes in the principal's agreement, specifically relating to legal services for building administrators and the other language changes which will enhance the relationship of the district and the building administrators, he strongly believes at this particular time the district can ill afford to continue to give increases in salary to administrative level people. In an attempt to be consistent in keeping with what he has done is previous meetings, he will vote no for this package. His no vote purely relates to the financial compensation within the package. He said he certainly agrees with the language and the spirit of the package. ■ . ' <■ ■ ■ .4. - ■ ■ '■ i.i "Vi 4 ih*'-.til For the record, Mr. Ron Bogle said as the Board is asked to make decisions regarding salary and hiring matters related to administrators, they are often subject to criticism of those who are district observers. He requested from the Superintendent in relation to this motion, data that shows salaries and cost ratios of administration versus teaching versus other costs for the district so the Board can see if they are in line relative to other similar districts of like size.

Mrs. Thelma R. Parks voted to abstain due to a conflict of interest. ...v

A p JO UR N ME N T .ureei.-

.... ee...c,.. ' S

... .jii.

alt.

e i <. e,-ne

R. #127 ADJODRNMENT 11:00 P»M.

1...

. I

o. ions-hi .. ..

: ;

full,

igxe&B

age-.rsentapi5C.i. .eLGaily

other

s and

.or iho-.. .,,o: the disit: i.tfc and

There being no further businesss, thes meetingadjournedga^ The motion for adjournment was made by Thelnjia Parks Wayne Dempsey. On roll call, the votes were^f^piollow^y aye; Mrs. Silver, Mr .I ‘Dempsey, ayp; Mrs^gJ^ks r aye; Mr. . Yeargain, aye.;,,and, Mr^, Bogle, .^^.aye!■ ::.g.rees

14.*0QcBife <Ke,ld|ertjI^ cifiteSr

comp-osatipn ths language and

THEREUPON THE MEETING WAS ADJOURNED.

,e Boa es asked .t. make (An audio cassette recording of the meetingj,-gegcludipg,(t^hqj Executive Session, is on fil^ in bhe Offfce of ;fcjhe rLStrnct obv itvers.

chis inotic:.i; datsi .t vemsta :: aching thio .are in est,.

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

the

Board

Education

vg ad;.

this

; i .iid

1 ;:l.t

day

sa and set . ^ged.by i-11,art, ; idr.. ‘arter, aye; M;r..

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County^^r OklaL^magg 4^, ^ h^^ certify that notice of the date, time, and pla^;of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, nggide p.Lh'the “date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

witness my hand and seal of this School District this witnes 19!

Clerk, Oklahoma City Board of Education

(SEAL)

day

MINUTES OF THE SPECIAL MEETING OF DECEMBER 8,

THE

BOARD OF

OKLAHOMA

EDUCATION OF

COUNTY, ROOM,

CONFERENCE

DECEMBER 8,

INDEPENDENT

OKLAHOMA,

MET

ADMINISTRATION

SCHOOL

SPECIAL

BUILDING,

900

1995

DISTRICT NUMBER 89 SESSION

NORTH

THE

KLEIN,

BOARD

FRIDAY,

1995, AT 7:30 A.M.

PRESENT!

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Tom Yeargain, District 7

President Member Vice President Member Member Member

ABSENT:

Michael Carter, District 6

Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

T 0

CALL TO ORDER

ORDER

Mr. Ron Bogle called the meeting to order. Mr. Frank Kellert gave the invocation and led the pledge of allegiance. ROLL

ROLL CALL

CALL

At the time of the Roll Call, six (6) members of the Board were present, one (1) absent. SPECIAL

BUSINESS

BOND ISSUE EXPENDITURE

Purchase Rooftop Coolinq/Heatinq Units:

Serviceman Supplies, Inc.

Approval to purchase rooftop cooling/heating units, to be installed over a two (2) year period, from Serviceman Supplies, Inc., who submitted the lowest bid, based on specifications, for various sizes and types. Prices to be held firm during the two (2) year contractual agreement period. Total estimated cost will be $1,750,000. Units to be charged to Bond Fund Account 631-105-4700740-000-0000-000-OPU and will be purchased as needed.

Frank Kellert Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM A.

ROLL CIUj L

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 4 aye, 2 no.

aye aye no

Mrs. Silver, Mrs. Parks, Mr. Bogle,

aye no aye

R. #128 APPROVAL TO PURCHASE ROOFTOP COOLING/HEATING UNITS: SERVICEMAN SUPPLIES, INC.

MINUTES OF THE SPECIAL MEETING OF DECEMBER 8,

1995

SPECIAL BUSINESS (Continued) DISCUSSION

Mr. Tom Yeargaln asked what including labor, etc?

the

total

price

for

the

item would

Dr. Marvin Crawford said $1,750 Million is the estimated top end if the district purchased every unit that is anticipated to be used on the project. He said he thought the figure was a little high. The bid enables the district to buy only what is needed and when it is needed. He said we have estimated the cost by school in the analysis the Board received on October 10.

Mrs. Thelma R. Parks asked what irregularities would cause the district to reject any bids? Dr. Crawford gave the example of systems failing to meet specifications. Mrs. Parks asked if there were others? Dr. Crawford said failure to get the bid in on time for the bid opening, or if a company was proven insolvent.

Mrs. Parks asked how much time was before they are opened?

allowed for bids to be

solicited

Mr. Darrel Shepard, Executive Director, Board Related Services, said for construction bids in excess of $7,500, 21 days. Also public advertising was used. Mrs. Parks asked if bids were sent out or picked up?

Mr. Charles Allen, Service Center Purchasing, said the bids were advertised in three local publications; OPUBCO, Black Chronicle, and the Tribune. People in the business look at the bid advertisements on a daily basis. The advertisement tells where to pick up the bids, the exact bid opening date, when the bid must be returned, and that the bid cannot be brought to the district 36 hours prior to opening of the bids. For our district the bids are to be brought to the Board Clerk's Office. The bids are clocked in and then opened on the specified date.

Mrs. Parks said she had seen some of the advertisements and they do say something about the Service Center, Mr. Allen said the Service Center is where the specifications are normally picked up, but bids are opened at the Central Administration Building.

Mrs. Parks asked if any bids were ever mailed out?

Mr. Allen said not unless it is for some company out of town and it would be very difficult for them to drive to Oklahoma City, and if they made that request. He said the companies in Oklahoma City pick up the bids. Dr. Crawford said there was nothing in the specifications that would preclude the district from mailing bid documents. Mrs. Parks asked if the bids must meet the deadlines?

Mr. Allen said there was a 2:00 p.m. deadline on a set date when the bids must be received as stated on the proposal. Mr. Wayne Dempsey asked if the wording "...approximately 750 rooftop cooling/heating units..." means that the district is not specifically agreeing to buy 750 units? Dr. Crawford said the district would have the authority to buy up to the $1,750 Million under this bid. If the district decides not to buy, they can also do that. We will buy only what we need and when we need it.

965. MINUTES OF THE SPECIlkL MEETING OF DECEMBER 8,

1995 H-3

SPECIAL BUSINESS (Continued) Mr. Dempsey said he would like some information about the rooftop units. He said he noticed on the Edmond North High School buildings i-t looked like every classroom in that building had an air conditioning unit on top. He asked if we were talking about a system like that, or if we were talking about systems more attuned to big heavy duty units for commercial buildings. He said there was some discussion by the media relating to the life expectancy of rooftop units versus chiller/boiler systems. He asked what our consultants had to say about that.

Dr. Crawford said there will be primarily a unit per room. He said we had previously tried multizone units and they just do not work as well as individual units for each room. He said that is not always the case and there is an array of possibilities to use in heating and air conditioning the schools. He said he has researched and.visited with a lot of people regarding the longevity of rooftops and boiler/chiller units. He said it depends upon who you are talking with. He said he knows of rooftop units that have been in existence for 35 years. He said he is aware of the debate that they might last as long or longer than the boiler/chiller system. He said he addressed the situation the other day at the Board meeting by saying we have talked with about 7 or 8 surrounding school districts, most of them are major school districts, and all the districts stated that they have moved to the rooftop or DX approach in opposition to the boiler/chiller system. In fact, they are trading out some of their boiler/chiller systems for rooftops. Mr. Jim Johnson, The Benham Group, said his firm was asked, to evaluate the bids. Although they did not participate in writing the bid specifications, the items that were included in the bid specificai^ion would have been the same things that The Benham Group would have looked at to safeguard the district as far as the quality of fhe equipment was concerned. The life expectancy of any piece of equipment is directly related to the maintenance of that particular piece of equipment., Hie said he also saw the news special that Mr. Dempsey referred to an4 gave a life expectancy of 20 years for a piec^- of equipment. That is an average and is probably pretty accurate. Ho. said he lias personally talked with several of the maintenance directors in ..the. surrounding school districts and they report that 20 years is approximately the life expectancy they have been receiving. All of the, maintenance-flirectoijs of those school districts told him it is nosi^ policy in their school system to use rooftop type equipment. The reason being,thaf all of tjiexn see the advantage of using the'chiller type systems, but ii.is simply a premium system and they cannot afford to p|ii,>those systems in. ; , _

Mrs. Parks asked when Mr. Johnson talked wit,h..,those -persons^ whp;. are directly responsible for the maintenance of thp.units, if they took.into consideration the age of the buildings? Most;of the buildings in our district are from 40 to 60 years old. Mr. Johnson said yes. For example in Putnam/City, they haye spyeral older buildings in their school district and in tf^s^. ..particular buildings they are converting some of their p^il-ler systems to rooftop units. t../;■>.

Mrs. Parks said in going through the proposals,,- tremendous^differences per unit were found between the one that we accej^ted and t^ ipwest bici« She asked if Mr. Johnson could quickly run through what-wonid allpw ut to accept the Serviceman proposal against thO;, lower proposal for, the Trane Company. ict; s iu:. j ci i Mr. Johnson said they went through a three-stage process in ,eyaluating these bids. First, they went through the specifipation and highlighted all of the pertinent points that they felt were essential for each of the bidders to include as part of their proposal., Secondly,: they called the Trane Company and talked with their representative and. they called the Heil Company and talked with their representative. They went through the bid specification and asked them whether or not, they jh^^ included or not included all items in their bid proposal. Thirdly, they went back to the company's proposal and reviewed, all of theirliterature to see if there were any further questions that cropped up from the proposal. With the Trane Company, even though their prices are very

nroj,jc

d :. c ; /.V

i\;£ i.. .

966. MINUTES OF THE SPECIAL MEETING OF DECEMBER 8,

1995

M-4

SPECIlkL BUSINESS (Continued)

attractive, the most serious problem with their units is that the cooling units were significantly less efficient than” the other—two bidders. Because of that they did not meet the specifications. He said that does not mean they do not manufacture units that meet that specification, they simply did not include them in their proposal. He said the Trane Company did verify that. Dr. Crawford said the Trane Company is a very reputable firm. With the price they bid we certainly would have liked to have accepted that bid, but it wasn't feasible because they did not meet the specifications. Mrs. Parks asked if it would have been worth to have rejected the other bids, and then rebid?

.. ...L..”../,.... - . : Mr. Johnson said it is always an option to reject all bids. However, the price difference between the units, in his opinion, would probably be very similar to the Heil bid had they bid the requested efficiency rating on those particular pieces of equipment.

Dr. Crawford said the tvo.^ain problems were the curbs were not welded and secondly, there was an inefficient number of cooling coils in the Trane bid.

Mr. Johnson said that wfts correct. H^ said wh^^the di§f-ri|C,t fgg in the specification for the rooftop units tOeSft. on a ij^^^^jpurb; sStS curb sits directly on the roof • What the district, calledytiftr i^ thei-fet^ was a one piece welded roof curb structure, tr^re's rqp^cnrt^:i.is trokgg down in pieces that must ,b^, field fabricated and then placed on the roof. He said it is basically bolted together. Mrs. Parks asked if Serviceman Supplies, Inc. iVfas^^a ioqaleS^^^^^cpciWSSSif

.lueet Mr. Johnson said he thought they were out of Texas.

to hiS, .

£j'oeciiica:.ions

se'^ecred

../:;

other

Mrs. Parks asked if the efficiency of the Serviceman Supplies units had been checked as well as their .ability to give to an organization what they say they will give. , . ,,L .traiS: . . ...isiovex'j,

i.is op,,

ai, world

lOabablY

Mr. Johnson said The Benham Group did not haye prphy^@:i[i,c^ .far of the manufacturers thah bid the propoaalq^mcerning their ability to service the district or provide equipment as specified. He said his firm is very comfortable with all thre® .s were no welded

...ci.-i. :

X Ipf

colic

.in the

Mrs. Parks asked which part of Texas was Serviceman Supplies located?

Mr. Johnson said he thought they were from p^ljlas or ^rjj.ngto^. for .... ! . .-0 set ;,i irat.ai co .a, , The Mr. Yeargain said there were nine schools ,-thatj willj;:nqr,xhayerepiped to accept the chiller systems. Algg^ all,Q|»ut^j-4wQ O;^ oJefe buildings will not have, to have univents. jg ^.^0 ch^l^; ^^ygteips ggg not used, how much difference will there; between that and the rooftops? < , . ... c; . wcis .. ,■.-c,.3.1 tasea c. wwanv? Mr. Johnson said he did not know if he could give a quantitative answer to that question right now that would be meaningful. Each one of the schools would have to be looked at on an independent basis.

;

,;rrvice2.,

uppi.’.e£; i sc s had.

Mr. Yeargain noted that the Service Center sl),.oul,^ have^.-^n]diSfe9’‘Afaiw.9ft2 univents.

Mr. Johnson said he thought the Service Centgniiidf^d last count. . ..^ ., ...ccc c.. .concerc thsix; ah L,.ity tc ■ ..... c3 SP&, L:.ed. Hs fcsid hls Mr. Yeargain said he asked Mr. Johnson, could have used those univents in the schools he was talking about. He said Mr. Johnson, said WQ won't baye any lef^, agd. we mighty, have^l^qxl^gy iporeted? Mr. Johnson said his concern was that tji^lunit, yeutiila'^ors were purchased on bulk purchase before. The units were purchased in quantities and they are differerit sizes, lIosti,Qf the scJjgipls^Qthat-(t®K^ been jdesigned thus far and CQmpleted uses aiJ^e 4 . almost predominately’, He gaXd'the engineers pret^ that to. be an optimum, size ,for..clasgrooits in; febose:>tSchQoi§^,j^ that ;nd the

g'iv:5' answsr ■.ja.nrrS- EcLch one of the ... i.&pe.ac Ci;;,. ■ sasis. had abo,.,:

967.

MINUTES OF THE SPECIJU, MEETING OF DECEMBER 8^

-..P'-.- i.H'. .j}.

1995

H-5 SPECIAL BUSINESS

(Continued)

Mr. Yeargain asked if we had two sizes, one large and one small? Mr. Johnson said the district actually has four sizes. He said most of the engineers actually avoided using the smaller sizes. The situation that the district now has is an oversupply of the smaller sizes and a very limited supply of the larger sizes. In order to provide adequate cooling capacity in the rooms, in some instances it will be necessary to put more than one unit per classroom, if they are to use up all of the inventory. Mr. Yeargain asked when we would be out of unit ventilators? Mr. Johnson said what we are striving to do is to coordinate the design efforts of the engineers so that whenever the ^project;is completed the district will not have excess inventory and will not end up having to purchase more equipment. He said that is the ultimate goal. Mr. Yeargain said with the rooftop air conditioners, we have run into city codes. He knows the architects are supposed to be aware of the codes before they become a problem, but there have been two or three instances where the code prerequisites were not caught. He asked if the district would encounter code problems with the units being on top of the buildings, especially the buildings that do not haye: an edge extending to the top. He asked if there might be neighborhood codes that would cause restrictions. , . ,

Mr. Johnson said in his opinion, "no." However, one of the things that all of the engineers have been thoroughly reviewed and instructed to do is to coordinate all the designs of the future, schools with the ipcal code authorities so that we can avoid any further situationsHe said in his firm's opinion they do not require any kind of screening material or anything like that. Dr. Crawford said back to his question about the number of units and having excess units, etc. He said that Mr. Johnson had stated it plainly, but he would like to, emphasize the ,fact that ,in, some of the schools we are now addressing or will be j addressing with .the boiler/chiller concept, placing some more units in each room than we would normally place simply because the size of the units left are smaller than we would like to have. Therefore we will use more; unit ventilators than we once thougtit we might haye..

Mr. Yeargain said it still comes out that we were never, actually over purchased.

Dr. Crawford said we were over purchased i| -we had not . changed( pur design on some of the schools because of the size of the units. Mr. Johnson said that was correct. Mr. Dempsey said in the last two years we expended a. great amount,-pf money in roofing buildings. He asked if the installatipn of rpof;top units would in any way impact warranties on those roofe,or.yhethey have covered that situation adequately to make sure that the funds that we have spent for roofs is not basically money down the drain. Dr. Crawford said most of the roof work has been roof repair.. We, have not reroofed many buildings. si s ; . Dr. Jack Isch, Executive Director, Management Operations, said (there, was a number of foam roofs that essentially are new, roofs once you yep^iy any broken spots and recoat. src s uixt Dr. Crawford asked if we stripped back the existing roof and placed a new roof on the foam, or if we just sprayed sojliething , over them? Dr. Isch said on the built-up roofs, we went all the way back to the deck.

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958. MINUTES OF THE SPECIAL MEETING OF DECEMBER 8,

1995

K-6 SPECIAL BUSINESS (Continued) Dr. Crawford said we have had numerous buildings in this district that are still leaking. When we investigated this we found there were many of these that were patched. We did not reroof a terrific amount of buildings in this district, compared to the number that we have. Dr. Crawford said he certainly didn't want the Board or the patrons to feel that we have our roof situation in good shape. That is just not the case. We still need a terrific amount of roof work done in the district. He said he wanted to emphasize that point. In regard to placing a rooftop on a urethane or a sprayed on roof, he asked Mr. Johnson what is necessary to maintain the integrity of the roof? Mr. Johnson said what each of the firms that are designing the rooftop system must do is investigate the type of roofing system that is on that particular school andjdesign/the flashing andhhecounterflashing, and the way the roof curb is to be installed in accordance with standard recognized procedures to avoid having a compromised roof. He said the comment about the warranty is a very good one. With due care, with both the installers and with the design, there should not be any problems with the rooftop units going in. He said The Benham Group has designed several buildings using these, and if care is taken to insure that a proper system is designed to match-up to the existing roof system, there should not be a problem.

.ingEi

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that

Dr. Crawford asked if we had split off all; eî§îng rgof^-^n the.rgjofs that we have repaired with the Bond issue dplja^s. jAllpfna^rîj^^ been .split off down to subroof, . 'iiutnlf;; .’lat we nave. jisr. 7i ;'2 .i'L ii'i. .“.'.-S . ' \ r’.r; f.O&jC'd i’ 2 pi; -trops '..Z' feel Dr. Isch said on the bui,It, up .roofs th^'t Z j "Ci (3 'L ot the GQniiii ill the Dr. Crawford asked about the urethgng that wag=. {repaired? In rf; ard to . .. ./aeci €■,. . ..of. . he ;:i,f led. Mr. Dr. Isch said on the urethane where hher^gêye hpl^^/e were repaired and then a new coat was put on top.

qin.1 no the /."coftop

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Dr. Isch said this ijiahes them; just e;xactly..Jjjil^g:

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Dr. Crawford noted we, didn't split the ureth^n^.jpack tp. thjpj s^ repaired those. Dr. Crawford said he was yerijfyiug t]^@=infogmat4Qnt^g

Wit

had received earlier.

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..... . .' .-wo; - .ibouLc............o,;. oe any 0 'obleiiis Mr. Bogle said the actions of the Board pre^îpij^sly that t^ - tt|i§ motion started last Spring when vje froze the£ôji,.d projectSg,,., ,In-meetings we have said that we need to p.ar^sfback tlêL 0 possible . We had the Superintendent and others to evaluate'appropriate technology and it was those actions that led to this recommendation today. Mr. Bogle said he did not think that anyone ha^îg mind th^toWg would compromise the comfort of the emplc^j^s, or _qhi.J.^r.en. ih. classrooms. He asked in Mr. Johnson's opinion, if this technology was adequate and appropriate for the facilities. If it was in any way going to lessen the comfort of the employees ‘^hil^r^n?

Mr. Johnson said in The Benham Group's opini,Qji the ty^ga of equipment the district is seeking to install on the remaining elementary schools will provide as good a levgl pf cpitifort as /bhg.,,,centrgl^ghiller/.bo^J.gg systems. He said he. would like to reference a statement made by the Manager of Building Maintenance at Putnam City School District. His pomment was that they, have mpre comfort with tjhjg^i.rooftop units than they have with the chiller systems in their schools simply because you have a separate piece of equipment for evgry room.j]/^hich enajolgg ygu to, hayg a higher degree of control. Xie 1X' o rj n, o Mr. Bogle asked how you controlled the temperature in the hallways, restropms, and other areas where there is nc^t;; gjj;directj;. .^poftop unij^^;^ g,

..................

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other

Mr. Johnson said you install a fan.cpil unitif^hich is£ygry;.-^j^il^^gj.@ the types of units that you hayg, in the chijjgr- systgi^y., gi^cgptv^i^gy have a heating water^ coil Jin ttem. .... ,.... ■ - to "•..’rii-r recoK.:id6.tion

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Mr. Bogle said one of the pther motiyatiQnS yigeReading toyJi,hfLs jjiptôg was to f^nd cost sayings. .J, He asked if wg hadfêeu ablestOe^gt©rmige,^;4B these purchases what the cpsts would haye bgen ji^tb thg; iGg/^.lî|j. s^gtS^ vgrsus these costs and sayings to district^

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Oixl-s sice; ly becausts tou' have ■yhicc e.Labies you to have

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■

MINUTES OF THE SPECIAL MEETING OF DECEMBER 8/ 1995

M-7 SPECIAL BUSINESS (Continued) Dr. Crawford said specific to the equipment we could not give an analysis, but specific for the projects he could provide an analysis. That is the analysis the Board received back on October 10. He said it seems like we were able to save about a $7 Million overrun by using these systems' instead of the boiler/chiller system. Dr. Crawford said Mr. Johnson is being a little cautious in his analysis of comfort. He said he wanted the Board to continue to know that the systems that were bid and the systems that we placed into our existing schools are two pipe systems. The two pipe system allows you to have heating or cooling only. If you wanted to go further than that and really have the comfort you would like to have in the schools, you would have a four pipe system. With the two pipe system you decide early in the morning whether you will have heat or cooling for that day. If the temperature changes in the afternoon you cannot convert to cooling in the same day with a chiller/boiler system. He said you would be able to do that with a roof top system. That is the selling point or the real advantage of rooftop or DX systems over a boiler/chiller system. He said he is getting disturbed about hearing of the comfort being compromised. There is no way that we are compromising comfort in installing rooftop and DX systems. The level of comfort will exceed tremendously what you have with boiler/chiller. The efficiency will be just as adequate for the rooftop systems. Some of the people we visited with say they were changing to rooftop systems because of the efficiency not because, they were more concerned with the boiler/chiller. With energy .management you can control your rooftop and DX systems so much better than you could a few years ago. Dr. Crawford said in his opinion, state-of-the-art is the rooftop system. He said another point he, wanted^ to .make is ..the schools that we have approached to this poirxf with the boiler/chiller design have not proven efficient. There are ;a.fi|umber pf ^^chools w^jere we are really having some problems. He said we should not let,^-S^Wi? organization or individuals in this school district or tjie coinmunity t^y to convince us that what we are doing is less .than adequate .because, it will be as good a system as we have and the level of efficiency and comfort, will be tremendous over the boiler/chiller approach.. :

Mr. Johnson said a central chiller/boiler .system with the type of control system that we have, is a very complex system. Iti requires a very high level technical person that is very expensive. < It is ver:y hard to understand those systems and diagnose the problepi and fix the problem. With rooftop equipment the basic technology has been arppnd for a long time. It is a system that you could hire any person with a basic knowledge of air conditioning technology.to service. Mr. Johnepn said the cost of maintaining, as far as the pp^t of ^a technician, to diagnose and to properly service those units, ip much lower .for roo^j;?© equipment. He said that is one of the key ady^dh^g®®•; c kacet a Mr. Bogle said the Superintendent said we would save $7 Million and he finds it hard to believe that on $1,750 Million worthiof. purchases we would save $7 Million. He asked what the sayings would bey .p, < .

all the projects,,! not

Dr. Crawford said we would recoup those dollare just on the equipment. .a

Mr. Johnson said when The Benham Group looks at .a centraiychiller type system versus a DX or rooftop type system, they .pse a irulOf pf thumb in their cost estimates to the clients. For .chiller systeyis they use $3,000 a ton. For DX or rooftop equipment they use $1,500 a ton. There is a considerable savings. He said some of the buildings are., such that the district could not use in an efficient ipunner, a DX type system, such as at Capitol Hill or Northwest Classen High Schopi. A chiller system is the correct choice for those buildings Jaecause pf their size. The other rule of thumb The Benham Group used is that chiller systems cost $11 per square foot to install. He went back and looked at what the district had expended on the previous installations and;-found that $11 per square foot is a very good reference point for chiller systems,.. Mr. Johnson said Dr. Isch provided those number^,..and they verified thpm. He said on the rooftop units the number that w^S;.used was around $8 per square foot, which he thought was very conservative, but it clearly points out that there are some cost advantages^t^at can be enjoyed* ■■

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970. MINUTES OF THE SPECIAL MEETING OF DECEMBER 8,

1995

M-8 SPECIAL BUSINESS

(Continued)

Mr. Bogle said once the systems are up and running could the efficiency, cost of operations, and maintenance of the “rooftops versus-the -ice chilled systems be explained? Will there be savings on the monthly utility bills and are they less likely to break down. Mr. Johnson said that was a good point. Assuming that your chiller and boiler systems are operating at 100% efficiency and that every thing else in the system is operating at peak performance. The Benham Group's opinion is that the chiller system is a much more efficient unit and the degree of maintenance that can be expected over the lifetime of that unit will be less than a rooftop type system. However, that is only if those systems are maintained at 100% operating efficiency. One of the big concerns is that none of the schools that we have seen or been in have these systems operating at l(),0%, efficien^^y;,to-'d^jte,;qS,):ane of them are close. These systems are very complex and difficult to get on-line and difficult to maintain at 100% efficiency. The rooftop units are simple as far as the technology is concerned and there is a much greater probability of being able to operate these systems at 100% efficiency because they are designed to be operated in adverse conditions. Dr. Crawford said if both systems are running 16 to 14 hours that the boiler/chiller system is more efficient than a rooftop system, but what Mr. Johnson is not taking into consideration ispif a bpiler ,i^ffirg]4c9t if you are running a chiller to cool one rppmjr ^you haypj i tp^stakpg ti^a^ into consideration versus vising one to threpjjjrop^top .pn^tSi-ji^p cool a very small area ih a building. The apglysis would have to be oh a major structure over a long period of time. If you take specific instances in which you have to heat or cool a .hpji,.|ding, ^^nd h^yg to -f j-gg the entire boiler or , chiller to heat or coolQj;|iat buildingjj ^^t analysis would not stack up with haying to. ruj^j^jpnly a;.£Vin.jL:t a cg^glj amount of units to heat or cool a wing of jhuilding aOr

hpilding.

over

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. • .. v ■ -■S'.-'jO HOk.r ; C . that IE if Mr . Johnson said that was correct and was ongôjE | the; pyiijcipgl rgaspjvi why some of the other sphool districts hayejî-gpjtten aw^y3^ chtLJlpF technology and gone with, rooftop technology si^jiprly bepgij.se j^tnithey hgyg special meetings on the week end or in the eyefijing, ajthey., caî-cppl jpgg room, they don't havp to turn on a 300 ,tph philler plantotpi prpvijtg cooling for one room. They can simply tupn oûa thermpgtgt^tggifj unit operates giving you maximum flexibility}...;; . 'n;o% e [ cJepcy Dr. Crawford said also you don't run your system and have half of the windows open in a rooftop system as you do in bpiler/philter prpgrg^^^j. On a boiler/chiller approach depending upon vrhich side gp,f,-tihe builîgg you are on you sometimes must open the [windows , ,tp£, , C9ntrpjxg.^the temperature. With a rooftop system you pan tSgulate ^jji^gt th^ apgc^£ip

zone. _ _ _ . i'QCL'. Uni-'t c? • t O Ms at . QV _. .. . .... , i..-,.;.... aal VEa i, • .voald hcive a be or; Mr. Johnson said that was corrpctr For example, ogp .pk/j^gthe ^grpat disadvantages that you have currently with the^philler systeiJiicvWhiphfDrA Crawford alluded to earlier with the two pipê...system,a[t§:'ifeâ^ iiS YPU have a morning temperature of 30 degrees and^gn;,afternopni.tempergîgrp of 75 degrees and classrooms are lopated .pihouthe yEeatr building, it is going to be hot in the west classrooms. You need heat for a few hours in the morning, but with the systems the district currently has you cannot easily convert thoge .ggystemSq.-ftpmppooliSgQtg heating. It is a lengthy process to go f rprjicg, heat^jjvgv PPPilW operation. Jp \\ ,, "

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Mr. Bogle said the rooftop is a system that tegcher^

they van ? .xtl'one 3-4.^®;'’rovide

Dr. Crawford said teachers will love the sphopls where this approach is used. Regarding the television program referenced earlier during this discussion, he said he thought this district w,^Sgbeing gffeptpd by,,^ individuals or a few groups that may be self-Serying in .tryiiig^ to dglpSfe® the fact that the rooftop system may be an ineffi.cien^gsyshp^^^ He£sa^^ he could promise the rooftop system is not inef^^plenp. He sgj,^ spmepj^g

was trying to black the Board' s eye by_ prpyiv)gj,t^hat thjiPv "inefficient system" which It is not.

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971. MINUTES OF THE SPECIAL MEETING OF DECEMBER 8,

1995

M-9 SPECIAL BUSINESS (Continued)

Mrs. Parks said she keeps hearing that teachers would love the rooftop system and that it is a very efficient system.-—She asked what was being used as a measuring stick because we have never had this system in our buildings. She asked what teachers were making this comment, that they would love it and that they would enjoy it when we have not had the system? Mr. Johnson said he should have said, in our opinion, we feel that the teachers will greatly enjoy these rooftop units.

Mrs. Parks asked what preparation is necessary to gets the roofs ready, especially our old roofs, for this rooftop system? She asked if it was costly to prepare the roofs and if the condensation from the rooftop would eventually deteriorate the roofs? JSJJ: l -E Mr. Johnson said one of the things that you would have to be prudent about is how do you take care of the condensate. One way is to drain off the condensate; just let it run off on the roof. However, condensate is water and is not any worse than a rain shower or morning dew. The "trick" is that you use good design principals and good construction principals.

Mrs. Parks said if you were going to use good design principals, that means there is an additional cost to prepare the roof to install the rooftops. You have just said that the roofs would carry these roqftop units. She mentioned earlier about the buildipgs being so old, and now we are coming back saying that the maintenance tor the rooftop would not be any different from anything else. Mrs. Parks asked how do you justify that when the water on a roof. As an example, Creston Hills Elementary School has water that stands of the roof and w® have repaired the roof and it continues to leak. She said there ought to be some kind of preparation for that roof to get it in line with the use of your rooftop or DX system. , + c :i

Dr. Crawford said it seems like we have left ouftca very important point. In the bid or design or the rooftop units, we will have a gutter system or pipe system to take condensate off the buildings. There will be no condensate falling on the building, it will pg,, channeled-off thrgug^i either a gutter or through a pipe. :e •; i r Mr. Johnson said he was sorry he'left that impression that it would just be drained out on the roof. That is not what -^puld be recommended.-

Mrs. Parks asked how many chiller/boilers did the district have on hand. At some point we thought we had said we wouldn,' t be using, them and we would get rid of them. She asked what would, we .do with thqsg that we have on hand? . - , ; Mr. Truly Clark, Director, Buildings and Grounds, said righpnow we did not have any excess on hand. We are buying them as they are needed. The unit for the Thelma R. Parks Elementary , School was just ordered yesterday. ■ bCe

Mrs. Parks said as she passes the Service Center there are gtiite a few of the storage units. Sometimes she will see 3 or 4 and at other times there will be 7 or 8, she asked where they were coming from? Mr. Clark said they are ordered in as needed fot; jpbs. ..Hg gaid^prqpably what Mrs. Parks saw are some that was ordered,jjfqr otherjobsandwerg delivered to the Service Center and then shipped to the,jilocation,^. ,. ^- Mrs. Parks said she hopes the chiller system is used for the Thelma R. Parks Elementary School because that is what.v^g.flgree^,to;_pse. 1

Mr. Dempsey said he has not gotten the sense that there are groups or individuals that are saying that rooftop units are not as good as chiller/boiler units. He said if they are saying that .he haa not heard it. If we can be assured that we are purchasing a system with an average life expectancy of 20 years, that is pretty good. Most city

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972. MINUTES OF THE SPECIAL MEETING OF DECEMBER 8,

1995

H-10

SPECIAL BUSINESS

(Continued)

streets have a 5 year maintenance bond on them. He said 20 years is probably a very good investment for taxpayers. He said he did not havethe luxury at his residence of having central heat and air, so his house has window units and they only turn on the ones that are needed in specific rooms. He said everybody tells him if he would install central heat and air his utility bills would be lower. He said it seems like we are saying just the opposite with respect to this kind of a system and maybe major buildings don't work the same as residential. If in fact our consultants are insuring us that we should have an average 20 year utilization from the system, then that is providing the taxpayer with a good return on their investment. In terms of comfort within a building, he said he would not care if we had swamp coolers with ice sitting behind them. When you walk in a building that used to be 90 degrees and it is a little cooler, people argggpjtpgtp becomfortable, but these systems will obviously do better than that.‘ if we are not going to damage our roofs to the point where we are losing warranties on the roofs, then he does not think the taxpayers could ask for anything better. It was indicated that chiller/boiler systems were probably best for big buildings. Maybe this technology is better for the single story buildings that we have. He said it is not the question of technology,it is a question of whether we are buying something that is going to be around for a while. In listening to The Benham Group Mr. Dempsey said he hears them saying we are buying, something) fpp whppf wg are and what we are dpirig, , i;hat is probAblY; ,aSj|gooci as^^ any^iiig

that we could buy.

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Mr. Bogle said he appreciated the lack of ardarguity that; Jphnsgn used in answering the questions. He wagj-forthrigl^ ian4e,,thgt^^g comforting for the Board. sysoern k;inoi of ..0 ..jone ao.. ssidential Mr. Yeargain said the district still has a lQb.(.pf oigypop^fs-i;|iatc|hayg not been repaired. If we put in the rppftop uni,ts,, we Wjîl roofs. He said he did not beligve a patch jp^v|^puld "jtf@r[kcY]£en pgp are working and walking: on top of the rppfS:,,, a ,mpnj;,|i eî A Regarding the longevity, he said he has not h^gen influ.gnQe^jzby- anypnej.; He said he thought this is an. gf ficiept pieqej p.4;, ni.achinpry .< Q|]ê saigilte felt a life span of 20 years was too high, in j-^4^S experience, ..he pbip^S that maybe 10 years is, more peagonable. Whgt tp 10 years from now and the units are worn pu-^.jjand b93fpn,^ypfgair!hthggg are a lot of . schools invested with this decipjPP? : ier s ystt -o were

........ fo fatO ::Sr for

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Mr. Johnson said that Mr. Yeargain raised a vepyagood ppintt wJjen hegSpyg that he has had experience with some, units ppl^;; lasting greats ingg computer room type situation. Mr. Johnspn ^(9^4 thatppjppâblysfisjfgn accurate statement. One of the things he woul^’^-^J^^dtP is that basic school policy is, that the air c<^ditioni^g dpgiSi np,t gpmg on until April 15th and they are turned off pn October I5th. That basically tells him the district is planning on running the units a maximum of three months out of the cooling seggpp. Certainly-; theyj^^jj,^;^ not be run during the brunt of the cooling ^sep^spn, x^ji?^sft^L August. The district is not in a commercial setting such as an office building where it would be expected to run the units and maintain a certain temperature 24 hours a day. What the^^^goapd shpuj;4,^gep ip when they look at the systems is tha.t ongf-jpf the,igrgpt ■^fgpp^ppgs regarding the cooling pprtion, ig that we w:^gave spjhppl limited number of hours during the day. Oncg^the claspjrpomSj; are' ggippy those units can be turned off and the cooling^j!^^^ ofyt^Ppj^tpj^wiigoppt ' mppy pg be used unless it is on an as needed basis. the commercial buildings today are Ipaded witgxippmppjtpî other things that are heat prodpcers . Many pf cpmi)riei-c jg,J^bui|d4.pgg have so many items inside phem that generatejj-hiept, extpacbgg^ftaddeîetp the building is not needed except on theg^gpldest days.' in the classrooms where there is a lot of computer equipment, you will notice that. , ,Ip fact, most of thpse classes have the^windows-i-ppepe|i.-to,3allp^ extra ventilation. Thgrg is f a very iimite4^,pûnt. p^ bime,;;t.ha,t fphg district will use the units, they îiluPPt sppimgp months, and that equates tp a Ippger life-f spân ,p±y.,|bgabj piepejaPil

equipment ....

, ,

.eond.-?: cicies:. conie . .:'f o:::. ;\.o.ber I5tr . ' That Mr. Yeargain asked about the old roofs and v/hat-will pcppr|-;4uripg-.uphg installation of the rooftop units.

asut.. : yhfe &'Boar> a.rig; o:E lu.. icg /the : ehde Mr.. . ‘.vhfctl ■: O'

.,riich :is .hty and such as U;. .of,rice :.s and rnar,./tairi, a ...ould hieep aiind ,e great ■_ f sgtgrps school .hpr only/& sssrooEis' empty rl.e u:nit.s ■: .all not hspp. said . tany pf

973, MINUTES OF THE SPECIAL MEETING OF DECEMBER 8,

1995 M-11

SPECIAL BUSINESS (Continued)

Mr. Johnson said that is a valid point. What The Benham Group will recommend is there is an item called a walk pad which is laid on 'the roof. The walk pad is a very heavy material that provides a way to get to the units and service them. The Benham Group would certainly recommend that the district look at those to protect the roofs.

Dr. Crawford force labor.

said that technique is

usually used in installing with

Mrs. Parks asked what was the Board's option if they do not approve the rooftop system? Dr. Crawford said more money would have to be found if it was decided to go back to the concept of the chiller/boiler . sc Mr. Bogle said there were Board members who have time commitments.

Mrs. Parks said this was a Board meeting and she is sorry and that those that might need to leave would just have to leave. She said she noticed that in the Board packet there is a listing of 34 schools instead of 35. She asked if there was any particular reason or were the bid costs based upon 34 or 35? Dr. Crawford said 35 was estimated back when the October 10 analyses was made and asked if a school had been deleted.

Mr. Truly Clark said there were four schools that were still in question as to which way would be the best. He said those four schools could go economically either way. < Mrs. Parks said this cost estimate is for 34 schools even though the information says 35. _ , e ; â&#x2013;

Mr. Clark said 34 for the equipment, yes.

974. MINUTES OF THE SPECIAL MEETING OF DECEMBER 8,

1995

M-12 STATEMENT(S) OF CERTIFICATION

a:o:

BOARD OF EDUCATION

I haraby certify to the best of my knowledge that the recottuttendatlon for expenditure of Bond funds for approval to ffoottop. qooling/heating units, to be installed over a two LU-year period, from. Servioeman Supplies, inc, in the Soard of Education Meeting agenda of December a, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the â&#x20AC;&#x2DC;dtotober xa, 1993, Bond Election.

/2>-

(Date]

975. MINUTES OF THE SPECIAL MEETING OF DECEMBER 8,

1995 K-13

ADJOURNMENT

There being no further business, the meeting adjourned at 8:35 a.m. The motion for adjournment was made by Thelma R. Park and seconded by WayneDempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of/Othe C^erk.i)

Presi ent

Mxnute Clei

Minutes

approved by the _________ , 199&.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Educatipn , this ' ;

U ::

day .. .-Qf

) ) )

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

day

Witjiess my hand and seal of this School District this <0 a )________ , 199^

Clerk, Oklahoma â&#x20AC;¢'city Board of Education

(SEAL)

'cne.

ligL'-'

R. fl29 APPROVAL FOR ADJOURHENT 8:35 A.M.

MINUTES OF THE SPECIAL MEETING OF DECEMBER 11,

976

1995 M-1

THE

BOARD

EDUCATION OF

OKLAHOMA COUNTY,

OKLAHOMA,

INDEPENDENT

SCHOOL DISTRICT NUMBER 89

MET IN SPECIAL SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, DECEMBER 11,

1995, AT 6:30 P.M.

PRESENT:

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6

President Member Vice President Member Member

ABSENT:

Wayne Dempsey, District 4 Tom Yeargain, District 7

Member Member

CALL

T O

CALL TO ORDER

ORDER

Mr. Ron Bogle called the meeting to order. Mr. Frank Kellert gave the invocation and led the pledge of allegiance.

ROLLCALL

At the time of the Roll present, two (2) absent.

RCXi CALL Call,

five

(5)

members

the

Board

were

HEARING

Termination Hearing:

John Roper, Certified Employee

Termination Hearing for John Roper, certified employee, pursuant to recommendation for dismissal from the district's employment by the superintendent . Mr. Ron Bogle suggested that in anticipation of the beginning of the hearing that they recess until Legal Counsel notifies them that the proceeding is ready to go.

Mr. Ron Bogle expressed the appreciation of the District for Judge Henderson's volunteer services to the District. The proceedings were turned over to Judge Henderson. Judge Henderson stated the purpose of the meeting was the termination hearing of John Roper, and asked if both sides were ready to present evidence. The attorneys were asked to state their positions.

Tammy Carter, Counsel for the Respondent, read the recommendation of the Superintendent for termination on statutory grounds of moral turpitude and physical abuse to a child. She said the evidence would indicate that Roper was convicted of lewd molestation and that such a conviction constitutes evidence of moral turpitude and physical abuse to a child. Because of this conviction, Roper should be dismissed. She asked that the Board sustain the Superintendent's recommendation.

Larry Barnett, Counsel for the Defendant, stated that he was appearing on behalf of Mr. John Roper, Jr., who denies specifically and generally each and every allegation that has been made against him in this case and demands strict proof thereof.

TERMINATION HEARING: JOHN ROPER, CERTIFIED EMPLOYEE

977.

MINUTES OF THE SPECIAL MEETING OF DECEMBER 11,

1995

M-2 TERMINATION HEARING (CONTINUED)

Judge Henderson said the records present in this meeting room.

should

show that Mr. Roper ------------

is not â&#x20AC;&#x201D;----

Mr. Barnett answered that was correct, and he was here on behalf of Mr. Roper as a licensed attorney.

Judge Henderson asked if either attorney had anything additional before he began with evidence. He then asked that the first witness be called.

Tammy Carter presented her first witness District Attorney for Bryan County.

who

was

James

Thornley,

Mr. Thornley was sworn in by the Clerk of the Board. Mrs. Carter asked Mr. Thornley how long he had been employed as the D.A. for Bryan County. He had been D.A. since January, 1995. Before that he was assistant district attorney in Shawnee for four years and assistant district attorney in Atoka County for three and one half years.

Mr. Thornley stated that he knew John Roper because a jury trial was held in Bryan County where Mr. Roper was the defendant charged with the crime of lewd molestation which is a felony . ,The chapcge was filed on December 6, 1994. The charge was based upon the lewd molestation of an eleven year old child. Mrs. Carter asked when Mr. Roper's trial was held? Mr. Thornley said the verdict was read on September 29, 1995 and the trial lasted three to four days. J" Cxcs Mrs. Carter stated she had a copy of the judgement was rendered in this case, and her intention was court that it is self-authenticating, pursuant to the Evidence Code of the State of Oklahoma. She identify i?.

and to 12, ask

sentencing that indicate to Jbhe Section 2902 of Mr. Thornley to

Mr. Barnett suggested that Mrs. Carter simply give it to the witness and let him identify it. If Mr. Thornley had a question he; could: bring his question up at that time. . : ui Mrs. Carter asked Mr. Thornley if he could identify the document before the Board.

Mr. Thornley stated the docviment was a certified copy of a judgement sentence in Case #CF944908, State of Oklahoma, Plaintiff vejsus John E, Roper, Jr. that was filed on December 4. - .i o â&#x2013; Mrs. Carter asked Mr. particular case.

Thornley what ,

judgement was , hei:

rendered in jEori,

this

Mr. Thornley replied that Mr. Roper was found guilty by the jury. Mr. Barnett objected on two bases. The first is a, best,, evidence objection and that the document speaks for itself. He said Mr. Thornley was apparently attempting to interpret the (document, and seqond;he is testifying from a document which has not been admitted into; -evidence.

Mrs. Carter said it was her intention to have this document admitted into evidence. Judge Henderson said Mrs. Carter had asked Mr. Thornley what was in the document before it had been admitted.

Mrs. Carter said she would back up and indicate to the Court that the document was respondent's exhibit No. 1, and asked the Court to allow the respondent to admit that exhibit into evidence. _ . _ Mr. Barnett questioned Mr. Thornley extensively regarding the copy of Exhibit Number 1 not having a file stamp.

J:;

12:2; 2 ;o 2': LV6

-.GJ

.it:,:. 2':

G . ...ij.G G.twi

MINUTES OF THE SPECIAL MEETING OF DECEMBER 11,

978.

1995

M-3 TERMINATION HEARING (Continued)

Mrs. Carter stated that although Mr. Thornley had not seen the file stamp copy of the document, she asked him if the copies he had seen represented a true and correct copy of the judgement? Mr. Thornley said that was correct.

Mrs. Carter asked Mr. Thornley if the fact that the copy of the judgement Mr. Barnett showed him was not filed or stamped, did that change the content of the judgement sentences. Mr. Thornley said it did not, nor did it change the fact that Mr. Roper had been sentenced to this charge.

Judge Henderson asked if Mrs. have the exhibit admitted?

Carter was going to renew her offer to

Mrs. Carter replied yes. Judge Henderson stated that Exhibit #1 would be admitted. Mrs. Carter asked what the jury's judgement or verdict was, to which Mr. Barnett objected. Judge Henderson overruled the objection.

Mr. Thornley answered that the jury returned a verdict of guilty and recommended punishment at eight years. The defendant was sentenced on the 30th day of November, 1995. The sentence was in accordance with this judgement sentence that Mr. Roper was found guilty of lewd molestation and was sentenced to 8 years in the Department of Corrections. Mrs. Carter asked if the sentence was given by the judge to which Mr. Thornley replied it was. She asked if Mr. Roper was presently incarcerated. Mr. Thornley said he was currently incarcerated in the Bryan County Jail awaiting transportation to the Oklahoma Department of Corrections.

Mr. Barnett had no witnesses.

Judge Henderson asked if either one had any additional information to be presented to the Board of Education.

Mrs. Carter said there was an error in the Findings Of Fact to be submitted to the Board. Respondent's Finding #6 indicates that John Roper is presently in the custody of the Oklahoma Department of Corrections. Mr. Roper is in Bryan County Jail at this time. Mrs. Carter stated that the Statutes of the State of Oklahoma allow school districts to dismiss or to fail to reemploy career teachers who have been found guilty of either moral turpitude or physical abuse. Mr. Roper in this case was convicted of the lewd molestation of an eleven year old child. Mrs. Carter asked that the Board sustain the Superintendent's recommendation and that they vote to dismiss Mr. Roper.

Mr. Barnett stated that John Roper, Jr. has had accusations made against him. Mr. Roper denies each and every allegation made against him. Mr. Ron Bogle requested that Findings of Fact and Conclusions of Law be made available to members of the Board.

EX ECUTIVE MOTION: SECOND:

SESSION

R.tl3O APPROVAL FOR EXECUTIVE SESSION 7:20 P.H.

Terri Silver Frank Kellert

MOVE TO GO INTO EXECUTIVE SESSION.

ROLL CALL

Mr. Kellert, Mrs. Parks,

MOTION CARRIED 5-0.

Aye Aye

Mrs. Silver, Mr. Carter, Mr.

Aye Aye Bogle,Aye

The Board went into Executive Session at 7:20 p.m.

979.

MINUTES OF THE SPECIAL MEETING OF DECEMBER 11,

1995

M-4

IN /5 â&#x20AC;¢ R. #131 APPROVAL TO RBCCMVENE IN (X>EN SESSION 7:40 P.M.

OP E N

SESSION

Thelma R. Parks Terri Silver

MOTION; SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Bogle,

MOTION CARRIED 5-0.

IN R. #132 APPROVAL TO DISMISS JOHN E. RiM^^R/ JRw

OP E N

MOTION: SECOND:

Mrs . Silver, Mr. Carter

Aye Aye Aye

The Board reconvened at

Aye Aye

7; 40 p.m.

SESSION

Frank Kellert Terri Silver

MOVE THAT THE BOARD ADOPT THE RESPONDENT'S FINDINGS OF FACT AND CONCLUSIONS OF LAW WITH ONE CORRECTION, AS COUNSEL STATED, NUMBER SIX, "JOHN E. ROPER, JR. IS PRESENTLY IN THE CUSTODY OF THE OKLAHOMA DEPARTMENT OF CORRECTIONS" SHOULD READ "JOHN E. ROPER, JR. IS PRESENTLY IN CUSTODY OF BRYAN COUNTY AUTHORITIES," 2L^D CONTINUE THE MOTION TO SUSTAIN THE SUPERINTENDENT'S RECOMMENDATION TO DISMISS JOHN E. ROPER, JR.

ay;:;

ROLL CALL

Mr. Kellert, Mrs. Parks, Mr. Bogle,

Aye Aye Aye

Mrs. Silver, Mr. Carter,

Aye Aye

MOTION CARRIED 5-0.

ADJOURNMENT R. #133 ADJOORMHENT 7:43 P.M.

There being no further business, the meeting adjourned at 7:43 p.m. The motion for adjournment was made by Terri Silver and seconded by Michael Carter. On roll call, the votes were as follows: Mr. Kellert,,. aye Mrs. Silver, aye; Mrs. Parks, aye; Mr. Carter,, aye; and Mr. g^gle^ aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

.-J i.j-

1,'.,

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office o^the Clerk.) :< syi;

.... _

'jC,:,

Minutes

approved

by the 199^

Board

ion;

this

day,

Q ; i

i.. ,

PraSi,

-ft

v's:

MINUTES OF THE SPECIAL MEETING OF DECEMBER 11,

980,

1995

M-5

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

Witness my hand and seal of this School District this , 19!

Clerk^ Oklahoma ^:iâ&#x201A;Źy Board of Education

(SEAL)

day

IIIJIL

981. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995 K-1

THE

BOARD OF

EDUCATION OF

OKLAHOMA COUNTY,

OKLAHOMA,

INDEPENDENT

SCHOOL DISTRICT NUMBER 89

MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, DECEMBER 18,

1995, AT 7:20 P.M.

PRESENT:

Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7

ABSENT:

None

President Member Vice President Member Member Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order. Mr. Frank Kellert gave the invocation and led the pledge of allegiance. ROLL

CALL

ROi CALL

At the time of the Roll Call, six (6) members of the Board were present, Mrs. Thelma R. Parks arrived for the meeting at 7:55 p.m. INTRODUCTION

VISITORS

(NONE) BOARD

MEMBERS'

BUSINESS/ COMM ENT S

BUSINESS Consideration of Level II student appeals from David Freeman and William Scott Taff, concerning their suspension from U.S. Grant High School and the Hearing Officer's offer for students to attend SAGE or Emerson for the balance of the school year.

Option 1 I move the Board uphold the Level I Hearing Officer's decision and continue the suspension and alternative education as ordered.

Option 2 I move the Board overrule the Level I Hearing Officer's decision and reinstate students at the school effective _____ (Date)_______ .

Reference: Board Policy STUDENT APPEALS. Appeal evidence and record only.

B-28-R2: HEARING is based on the

ORDER FOR LEVEL II previously provided

z 982, MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

H-2 BOARD MEMBERS' BUSINESS/COMMENTS

R. fl34

APPROVAL TO UPBKXJ) LEVEL I BEARING (XnCER'S DECISION FOR STUDENTS TAFT AND FREEMAN

(Continued)

Frank Kellert Wayne Dempsey

MOTION: SECOND:

MOVE THAT THE BOARD UPHOLD THE LEVEL I HEARING OFFICER'S DECISION AND CONTINUE THE SUSPENSION AND ALTERNATIVE EDUCATION AS ORDERED.

ROLL CALL

Mr. Mr. Mr.

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

Kellert, Dempsey, Yeargain,

MOTION CARRIED 6-0.

aye aye aye

1995

Audit All Provisions of Bond Fund Project Construction Cont Stephen H. Sanders, C.P.A., Inc.

Approval to employ the District's auditing firm, Stephen H. Sanders, C.P.A., Inc., to audit all provisions of Bond Fund Project Construction Contracts, including 100% testing of all bidding documents and general conditions; contract awards; and alleged etc. Total violations relating to payment of prevailing wages estimated cost for the special audit will be approximately $5000. -iiiilG 'Ci'

AMENDMENT TO THE ORIGINAL MOTION Tom Yeargain

MOTION: SECOND:

OJWSJtED..

a ■,

a\CcLT't.' Bocfl av MOVE TO AMEND THE MOTION BY DELETING THE AUDIT SECTION RELATING TO PREVAILING WAGES AND THAT ANOTHER OUTSIDE AUDITING FIRM BE EMPLOYED FOR THE AUDIT. Motion failed due to a lack of a second. ORIGINALMOTION

R. fl35 AETROVAL TO BNPLOI STEPHrai H . SANE^RS, CPA TO AUDIT BOND FUND

Terri Silver Franh^Keljlert

MOTION: SECOND:

Mr. Mr. Mr.

Relief t/, Dempsey,’ Yeargain,

MOTION CARRIED 5 aye, DISCUSSION

.i-

2 AS LISTED^

MOVE FOR APPROVAL OF

ROLL CALL

r...

1 no.

aye aye no

Co,

dlrm, S’te:^.ian H,. .uditi; . v’isioi':;; BorLd Fund .-'roject of all ;,idding tes < ciitx'act .^•ards; and alleged -availing vvages; e-bc Total be apj:oxinatel\ $ 5 00Q Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

n£.L.. li.’G TCi' abLi' F Oil

Mr. Tom Yeargain asked when the last; audit was performed? He said this looked like a prevailing wage audit instead of what the agenda item states. Mr. Yeargain said he did not agree with having another audit this close to the last audit, which was very thorough. Dr. Marvin Crawford said the 1994-95 audit is not quite qompleted, but we should be receiving that audit in the near future. The audit that Mr. Yeargain is referring to is the 1993-94 audit, which also had additional work performed. Dr. Crawford said the normal scope of work includes a purchase review of all^expenditures. Since a concern has been expressed. Dr. Crawford said he felt it would be best to have the auditor look at all Bond Issue contracts. Si. 1-7 x5l > Catt< Bogli av

\ ... i,:'.

ZJ ;i.-

9S3. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

K-3 BOARD MEMBERS' BUSINESS/COMMENTS

(Continued)

Mr. Yeargain said he would like to leave off the prevailing wage conditions. He said if the prevailing wage needs to be invesblgatecl he would like to see that investigation performed by an outside source. Dr. Crawford said that was one reason we felt it was important to go ahead and conduct the audit because there has been quite a few concerns expressed. He said the auditing firm is independent from the district and is a certified firm. The auditing firm could review the situation and alleviate any concerns. t

Mr. Yeargain offered a friendly amendment to the motion. Mrs. Terri amendment.

Silver

the maker

the motion declined the

Mr. Yeargain offered an amendment to the original motion. due to a lack of a second

friendly

Motion failed

Mr. Frank Kellert said from the language it appears that this is not the typical comprehensive audit that we have had in the past. This audit on the Bond Issue focuses specifically on Bond project contracts that may involve prevailing wage issues.

Mr. Wayne Dempsey asked what is entailed in a specialized audit to look at the prevailing wage issue. He asked what the auditor would to do that would not ordinarily be done an audit?

Dr. Crawford said the auditor would look at eaqh individual contract to determine if in fact the district had been paying prevailing wage when we should not have. That is primarily the reason for,the additional scope of work for the auditor. Mr. Dempsey asked financial audit?

this

was

programmatic

audit

than

Dr. Crawford said the auditor will certainly review the finances, but we are not as concerned with the finances balancing as we are concerned that we have properly administered those programs, properly reviewed prevailing wage, and complied with the law. Mr. Dempsey said he has some concerns and questions as to whether this is an appropriate matter for a financial type audit or whether a real investigation should take place by competent authorities who can get to the bottom of what happened. He said from whiat he reads in the paper, there is something terribly wrong. Mr. Dempsey said he hopes this investigation goes far enough in determining what happened, and why it happened. If we conduct the audit and still have a lot of unanswered questions, then the appropriate thing for the Board to do is to give the issue to higher competent authorities and have them review the issue totally and completely. Mr. Ron Bogle said this is a matter of some concern to any Board member, especially in light of the developments in other districts related to Board authority and responsibility. Mr. Bogle said as we read the newspapers and talk to authorities that if there are concerns being expressed about how the district has conducted its business, we have to get out in front of that issue and be certain that we have conducted our business properly to our satisfaction. It shows a proactive response to concerns. On one hand it may result in findings that we have acted properly, but if we haven't we need to fin4 out and deal with those issues. Mr. Bogle said it may be that this will not be a complete or full analysis and that additional steps may be required, but he is pleased to see that the district is analyzing our programs and those concerns that have been expressed both internally and by those outside of the district. â&#x20AC;&#x2122; . >

984. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995 s

M-4

BOARD MEMBERS' BUSINESS/COMMENTS

Temporary Suspension; Board CONSTRUCTION/RENOVATION/REPAIRS

3. (a)

R. #136 AETROVAL TO TEMPORARILY SUSPEND P(X.ICY F-02: FACILITY CONSTRUCTION/ RHJOVATICN/REPAIRS

(Continued) FACILITY

Approval to temporarily suspend the requirement for changes in Board policies to have a two week layover for the specific purpose of adopting changes in Board Policy F-02: FACILITY CONSTRUCTION/RENOVATION/REPAIRS (suspension authorized by Board Policy B-33.) Frank Kellert Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 3

ROLL CALL

F-02;

Policy

Mr. Mr. Mr.

Kellert, Dempsey, Yeargain,

MOTION CARRIED 5 aye,

18,

(A) AS LISTED„ aye aye no

Mrs. Silver, Mr. Carter, Mr. Bogle,

1 no.

1995

aye aye aye

.i'oiic

■^ILITY

DISCUSSION

4-e foi 'iiaxiG'e;:! zzeaif ic; .. A A G. ./ V / ... for , , .... the Mr. Tom Yeargain said this poliqy was piit igj;,o ^ffec-^ ^g^^use tragic incident at .St^r^ Spencer High Schop^.,:5p,3He s;^i4.o,hgoidp^^^ believe the Board should change any of this policy and what we have novf is something that is useful.

Dr. Marvin Crawford said we are concerned that we are exceeding the State of Oklahoma requirenients regarding licensing. It does cause some difficulty in filling some positions properly and at the salary level we would like. He said he would like to ask, the Board to act on the pqlicy thab, is, being regpmmended. , ; ; Mr. Wayne Dempsey asked why the urgency to suspend policy rather than handle this like policies are normally handle^Ji-^,. q. Dr. Crawford said the reason for immediate aci^pn is the new^^ystem of air conditioning. We are looking at putting crews together of bidding those projects outside of our force labor account. We feel like it is necessary to change the policy so we can get on with that project. Dr. Crawford said he did not know if there would be actual physical work performed before the next meeting, but if we wait until January 8 it woulddelay the project another two or three weeks. The project has already been delayed to some extent becausej-^pt deGisj.p.n§|-êg^^dî)g engineers and some considera-îpn on ,persopnei .-s . We are month Jaehind in starting tjip project. _ ^c.jTcy dve now

Mr. Dempsey asked why the request to change the policy wasn't brought forward sponer^^. that v,.,tre exceet,; ag the . 'I,, ' .. ' c.ansi3.a;. "'h dce^s C'i3;.33is isoflis Dr. Crawford said it possibly: shpuld haye but .;ê havp i^bepchjceviewlgg policies and looking at yaripus way^ for ef ■fipignt. .-ppgr^îpg of,-Qt^gjg district, and we felt tHis.,,jPQi4py needed to be changed. Mr. peinpsey sgid for the record that he is gggyej;: part;i5Jilar5.y; sugppndihg a pplicy to hurry up and do somp^thing." He' said we are receiving a lot of criticism because we didn't spend enough time looking at some of the things the. Board shpuld haye^,<4.Pfle, earlyieopL^^^^ issue. He said he is very cautious and cpncern^;:'When^yprsthg.,Boa,g4ii§ asked to suspend a pplicy. . ,-He\asked''if tfie fH^pard ■ rece;j.vep from the legal office simply says ê can 5^^ v^t^.iM.. s

policy?

. ' '.. Z'.: ttxhd bt :.ual phvai... work Mr. parrel Shepard, ^Boa;g^ ,:Sai^^Tanmy:.^]^^r:. in: worked on this,particular, wording of the, policyg.fpr thgi|j<JisJt3^ic^.r 3-^5

-O

hCOiV

■ . i i k./. si’ •: .>

; -pr

she P'.' .-

■

k:;;

^..:,z.«5.. '

., h.....

-sh. vs,-

Vi'S yfficie.: oa char

.i.,3ic>ns re.ya.t’ding > o,lre£iciy ,aDjU:t on.s

h<;y

vvasnM; ’ ^ro-ught

peratibb sf i/bMs

985. MINUTES OF THE REGULAR MEETING OF DECEMBER 18^

1995

H-5 BOARD MEMBERS' BUSINESS/COMMENTS

(Continued)

Mr. Dempsey said the Board has something from the legal office that says the adoption of the new language in the policy would comply with state law. Mr. Shepard said that would be correct. Mr. Dempsey asked if the policy is suspended tonight would staff come back and say it is violation of the law? Mr. Shepard said the new policy that is being recommended states that the Board will employ only those people who meet the requirements of the state law. Mr. Bogle counsel.

directed

the

question

Mr.

Cleeta

John

Rogers,

legal

Mr. Rogers said the policy as written binds it to state statutes. The policy being replaced had a higher standard than the state standard. The effect is to make the our standards the same as the state.

For the purpose of clarity, Mr. Dempsey asked if the Board is being asked to do something quickly tonight that the Board will have to undo because the law says it can't be done?

Mr. Yeargain said he thought this was a hurry-up job arid the Board should go through the regular channels. He listed an example of South Texas where they used contract labor instead of their own people to weld pipes and be crane operators. Three refineries blew up with a death toll of around 70 people. He said he did not have anythiiig against a licensed person doing this work, but he would like to closely look at how it will be done before we do it. He said he did not think two weeks would hurt the projects. , COMMENTS 1.

David Gray, President, AFT Local 4574, talked against changing Board Policy F-02 based on safety issues and standards.

Steven Skinner, Plumbers and Pipefitters JATC, talked about,the need to keep the current policy in order to maintain standards of craftsmanship. He explained that it takes 5 years to become a plumber or pipefitter in their program. He offered to meet,_to discuss this issue.

Jimmy Fish, Insulators and Asbestos Workers Local JATC, indicated his concern for maintaining the standards of quality wortoanship. V

(b)

Approval and immediate implementation; of the changes shown for Board Policy F-02; FACILITY JCONSTRUCTION/BENOVATIOIS/ REPAIRS, as shown on the following : j>age.

R. #137

Frank Kellert Terri Silver

MOTION: SECOND:

MOVE FOR APPROVAL OF ITEM 3 ROLL CALL

_ ..-i

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 6 aye,

APPROVAL OF CHANGES TO POLICY F-02: FACILITY OONSIRUCnGN/ RBPVATION/teBPAIRi

(B) AS LISTED, aye aye aye aye

Mrs. Salyer, Mrs. Parks, . Mr. Yeargain,

aye :ayeÂŤ-R' no

1 no.

. lOi':

i 1',.

986. MINUTES OF THE REGULAR MEETING OF DECEMBER 18^

1995

K-6 BOARD MEMBERS' BUSINESS/COMMENTS

(Continued)

DISCUSSION

Mr. Wayne Dempsey asked about "hot items" the air conditioning projects.

and their relationship with

Dr. Marvin Crawford said in reference to the people that we will be employing, we will meet the requirements of the State of Oklahoma. We all have the same concerns for safety. He said he did not see why the district should have higher requirements for employment than the State of Oklahoma. It is hard to argue against the tragic situation that happened at Star Elementary School in 1980, and we certainly do not intend to lower our standards to the extent that a situation like that would happen. We do feel that the licensing bureau with the State of Oklahoma knows what they aye doing and jw® to go above those license requirements because of this incident. As to what requirements we might meet in hiring employees outside this policy, we have pretty much followed the first paragraph of the policy for hiring many of our employees. We have probably taken the policy even further than it should have been taken as it was written. Dr. Crawford said thg ,iterns that would ^,,gqnsidered "hot" would be anything relating to gas or pressure. Dr., Crawford said abbut the rooftop one that would be will use both gas purposes.

it was his understanding that Mr. Dempsey was asking systems and the trade that would be concerned is the working with the gas. Hp^saifi the .,r9of:t9p sys^emg and electricity. The units are gas fired for heat he

pe<

chat we

ill' be

Mr. Dempsey asked if all of thecurrentdistrygtcmaintgnajtjjjeji^mpJjOye^g are BAT certified? , 2;' I,,,;?';....... p;' jT,?7,ot'‘see'' iy tfta

'■ zihc- . ■ V ' v-ue- . eatpl. Dr. Crawfprd said hethought that was correcf;T,g’ ,

.iient than t... ?

StatS'

that cex'ta.inlv do not

i .LI..v:.. Mr . Dempsey asked if the existing employees going ,ty»|^5yi9)yk[9fig,t^ggf projectsj?,G G;;,G0 bu,rt;;. / with ths btate of ,1.3,

..z,;

v,'::

Loyetit-.

ft i.S. prUtent ‘CO As; to c.3.'Lde this oolicy;

..iiat Mx

ueEips'SV wa< oiskinq

tOt

Dr. Crawford said thgy wqgld Qgrthinly ,be vi(or|klng withr.,^^groyit ;

r. .

.-i). ■

■

.-r

Mr. Dempsey asked if the district was going J^j^yfpllow stettg;x|icejF®iB9 and certification requirements? The questigj^iysl whethgy(.;;Or,ogot,/tJiggg will he pepple involved ih, the projeiCts who hay^ftlie addftioit|"gl trg^rSi&a of fered tlrmugh the Etoreau pf Apprenticeship Tygjirdng. he understands that we will have people who have tnat additional certification.

Dr. Crawford said pur existing employees havg^j,jt?iat iCe:yt4;^4:‘?At^rQ^ ai^g many of them will be involved. For the new hiygs^, we,.fpgjLy|l<ike constricting ourselves to some extent in hirfj^g\,peepiej tOj ,^9;-this if vre continue to comply with this policy.

Mr. Frank Kellert referenced the language in thp second paragraph-^fz^.,,. whether by the, immediate hiring of such qualified people or by contract..." He asked if the contractors who choose to bid with us,are compelled to employ a certain ratippf BAT certified personnel. Dr, Cranford said he believed that was corrp,c^n. He sayd^^wp-z^re gpjgg fd bring a recommendation to the Board right away as to whether tp go through with the forced labor or to contract for these systems. He said he thinks , id is compulsory to get on the prodecisions need to be made. He said he would like for the Board to make a decision PP thig,,,pp|icy^ tonight. , yp fo,; .,.,.;zw\st£d>3 lG...,ensing

.. 1-i-v.i. iz«£.C!.On is 7/’.i^t.her OP hilt- - 'theP'S Mr. Ypargain said, he hopes fd® realizegr^dat theytaSSci^Pl-^^^nPRq Hp i ppXd "hip paw, whatii|iaj®en^z;dt , Star. Spgnpeid^^_ .^l^pl ail spmethdng that he , 4oeS;, npf| ever wand.^tpi, sggp again;sdendards,because of that accident; not the same as the state, above the state. He said that was done for the protection of our children.. He said hrs zconscience would .not let, hfm,ypte fpr dfei® • csrtifioation' aaci ‘. ; z;AtGiv.5.lz. x..'K zGfew hires, feel l.iRfc we. are 'ing pfc to dc work

- - -

. „ . -c?i

1.,-r

'-i Ct-

'. I :. < - I 1

b,.

-r t'.

tdX V

TrCi

paragic.,.zh ■" /, ..ed people of by to bid X\7it.'t us, are cert 1 fcl... per soinieI

the quail; WACi ChOOSb

.ztiiili. . .awaj/ , iOIizo.«Ct_ for tj ■ tiiA; ,i>,c<,.tjectS' pe

»ai<3 we ..ai-h gpiag 3 to wh.e:thfc.i, to go' t systems, ile sai4 iuse..BQffi.e deoisions

987.

( â&#x2013; > 11*

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-7 BOARD MEMBERS' BUSINESS/COMMENTS

(Continued)

Mr. Kellert said the policy that we have today has very interesting history of how it got into our policy manual. Tochange thepolicy now is not to say that we want this district to go back to the maintenance standards and the trade standards that we had in the late 1970s or early 1980s. Certainly there has been a lot more focus on the quality of maintenance work and it is not fair to characterize the intent of anyone on this Board as going back to those kinds of standards. He said if he was not confident that there is more oversight going on now in the areas of maintenance and construction, he would not be willing to support the policy either. He said it is not a vote for "no oversight" or "no standards" and it does not preclude the district from using BAT certified employees or contractors. It does open the field up to people who have not had an opportunity to participate and work in this district simply because they are licensed trades people and not just BAT certified.

First reading of recommended revisions to Board Policy B-24: BOARD MEETING PROCEDURES, as shown on the following pages.

DISCUSSION

Mr.

Frank Kellert

said on Page

Policy B-24

under REOPENING 7^

ISSUE, he would recommend that "fiscal" should be used, July 1 through June 30, rather than "school" year.

Mrs. Thelma R. Parks said she would have a problem with an item that, was discussed in April could be brought up when the fiscal year ends in June.

Mrs. Parks suggested that it should be one year from the date the Board decided on the issue rather than the fiscal year. ;;; rp Mr. Bogle asked if language should be developed to help [Staff with that option. . -cv

Dr. Crawford said staff could certainly look at that if that is what the Board wants.

Mr. Kellert said he would like to at least see language Jthat says fiscal year and also have language with what Mrs. Parks suggested. Mr. Bogle said it gives some motions greater strength than others. If a motion falls on June 29th and the Board could bring it back on July 2nd, that gives an advantage to reconsidering that motion^ - Another motion that fails on July 2nd could not be brough^t back for a full year.

Mrs. Parks said what the Board needs to be careful about having someone come in who has not been a part of the discussion on the item and then allow them to reopen. She asked that the language should reflect that. Mr. Kellert said Mrs. Parks would like to see a 12 month timeline and there are three different options. c . .: i Dr. Crawford said the three options could all be shown.

Mr. Darrel Shepard, Board Clerk, it really depends upon the issue. "School year" was used previously so that a program adopted during one school year would not be changed during that; school year. The Board would have to wait until the next school year, for example, before we changed a curriculum or a particular type of testing procedure. Mr. Kellert said on Page 2 under VOTING METHOD, ;"Prioy abstaining. ..." he would again like to have some statemeiit of definition from the General Counsel regarding "conflict of interest" so the meaning of that issue can be settled. , ,

Mr. Kellert said the Board had previously discussed that issue and-what the whole discussion hinged on the definition of "conflict of interest." He said he brought that up last week and he had been hopeful that by this meeting the Board would have something. , [

FIRST READING POLICT B-24: BOARD MEETING PRCXJHXJRES

988. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

H-8 BOARD MEMBERS' BUSINESS/COMMENTS

(Continued)

Mr. Bogle asked at the next meeting like to see language regarding the interest?"

(January 8) if Mr. Kellert would laws definition of "conflict of

Mr. Kellert said he did not know if there was anything in the law, but there is definitely something in Black's Law Dictionary that could be referred to. He said "conflict of interest" according to Black's Law Dictionary refers to a clash between public interest and the private pecuniary interest of the individual concerned unless there is something in state or federal law that changes that meaning. Mr. Rogers said in state law as far as the state legislature is concerned there is a provision by a constitution similar to this, that says if a member of the legislature hgs an iji,tg;^gst iji ajgigutter to be voted upon, that person shall stand before the body and declare what the interest is and abstain from voting on the issue. A conflict many times is in the spirit of the beholder. Mr. Rogers said he has never known of a conflict to result from anything more than money. Mr. Kellert asked Mr. Rogers to craft language to be part of the policy.

.couple

versions

the

Regarding conflict of int.eF®st,, Mr. Michagl^.^a^jter saijd, t^gji g^ly gther ti^e there would .be an ,ppfion to abstain ; be a bearigg j where Board inember had prior knowledge, but he thought there was a policy which dealt with that. Mrs. Parks said that needed to be, reyiewedo jwith determine what is a conflict. She said; ^he“' challenge a person who abstain^. She asked; we do not have the freedom to object without, Sifattd^g IS .

iix the

pU'i

Jte^nghgai^j

.esnin,;.;

Mr. Bogle said the way the policy is being revjijggd still dQ^gc^lf rgguijg the Board member to deqlare the conflict, (tffndpesj ;g50ij^gg-].^hen-j-f^g Board member will declare i^he cpnf lict ând thgjt,^^lê. Bpj^pci s^gu^g withdraw from the debate as well , es, thethl5@fiq. , j inappropriate, participatipn in, the discussion as well. He said what,Mr. Kellert is,.asking-,,fgrgfg soiRe oppon,û,nit^nfe« us to come to consensus and^^, haye the tf-ddii "conflict of interest." When Mr. Rogers brings the Board language, the Board can chose to accept it or npt,,., but the Board needguto deqidO-r context of a specific issue, what a conflict of interest might be. Even tonight, Mr. Carter brings the additional thought as to what that qpnflict might be, hpw it niight affect more just ffnangiî isggesjr inqluding hearings when there would be qonflfgts that^g^^quid cg.Ugg Bpard m.dhJd'^^ tp withdraw fnom td^ process, houg .r lez e was police Mrs. Parks said she remembered the incident that happened when a Board member .abstained. There...âs no participation d/hi the; d,igeus-gion^,;,.pnj,55 when the vote was called that person abstaingdi* r d^d^t k^Bi^ nthe. tggsdh that Board member said they did not need to, tell-what thfe.dPbfi,ict âg.j. If one does not participate and abstains, i-s thgt^îs something.

Mr. Bogle asked for additional information cnifefeî tOg;; He said he believes thg reguirement is to votgôn^the before this Bpard. We are , neguired by _ law tgtydhe • > be helpful tp have any. infprmatipn that Mr., ,,Rdgjejc^ mightf hgjjgj ayg.l..âb|g regarding what the legislature reggires- eg; .th^y,Pgr tipjpafg^^gjE mg^g^g pf the Board of Educatipn.

.J . ■ i, ,< .1. ■. .

M:, J-.-,

, t:> LJ ts ,

i,. is.'

bas <., 5.0

Si,J€S..,L

. S ..ixysi L hsSP s

—.'t.

•• 'fi .'SJ. s;^ Issh. Si,;PS.;O.iSi.sSi:.

.cpr ,1.3 a ...a.ss oppor;tp..i..ity,,fp,j" .'.card ,'...:P.Lne ‘'conf.ict of ,a..Ld !lan<;s,.;vge, the 'Eaird can. seeds ti neqide out;..i.de the of iiiit siSt m.i.ght'b's . Even S .. . .... isa: j thoucp; 3.3 ■ to wh,;sO that cnaiipjts.. .. f.i.nanqi,al .issues ;.^p.fficte '■ fta-t '^ou'ld cause'

.; i.v. tnat l,,,;ypenecl when s;.i.icrsipfi;,ioa' fn oho disqQsqicpir'pnly ;....;slned. SI.,s.’ch weis- the re,£!.son •che confli was cell 'Ws obyi.ou3. 't. Si-ere i s ■h

p.uts':.

1. the .. :..,p.irei'R.enos.p". 1 yote, . .p-tapon iss.u.esf hhsPtpcpiw .te tp/yots,. JiiSi tss.id, , Mogaps, is. qnthhiive avsU-la

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1 •'

1995

M-9 BOARD MEMBERS' BUSINESS (Continued)

12-14-95 POLICY:

OKLAHOMA CITY PUBLIC SCHOOLS

E-Q2

900 NORTH KLEtN, OKLAtlOMA CITY, OK 73106

"Establishing Excellence”

ADOPTED:

FACILITY CONS TRUCTION/RENOVATION/RE PAIRS

The Board believes that there- is need to have Journeyman Craftsmen

who—are—certified—as—sat— ULIL Regulations;—Part——BureauUepctJ-LlLLtJiiL

working

JjctUUL ,

specified' mechanical

tLZff

Appl

lUl

ilUie

J-ii

ciiiul

Uiie

\j •

J-O UC

L.U

aiiJ

•

cTriG

Lspxadxig/

x. cpax J-xiiy /

ei4u.xpiitciiL,

X 1.

journeyman training program to meet this need. To accomplish' thi-s,—the superintendent- shall estab-iish procedures

to have only Journeyman Craftsmen—repairing and replacing all "hot

items" such as water heaters, boilers and-their systemsy gas limes

and pressure—va-hves7—or—other"' items—that 'could pose a danger—or threat to life,—whether by the immediate-hiring of such qualif-ied people or by contract,—or the- combination of both,—and hereafter

only those having those qualifications will- work on these systems.

the

intent

Board's

certification

craftsmen

the

responsible

law

for

relates

constructing

new

facilities, working on existing district facilities or replacing

equipment and materials in district facilities. craftsmen Federal

who

and

meet

State

the law

certification will

Therefore,

requirements

utiliz^ to

work

only

outlined

District

construction projects. 1 of 2

I 't J

990. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-10 BOARD MEMBERS' BUSINESS (Continued)

The

superintendent shall

implement

the procedures

necessary

assure that all craftsmen hired to work on district construction

projects meet the necessary legal requirements.

A-4

2 Of 2 (F-02)

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-11 BOARD MEMBERS' BUSINESS (Continued)

12-14-95

OKLAHOMA CITY PUBLIC SCHOOLS

POLICY:

B-24

900 NORTH KLEIN, OKLAHOMA CITY, OK 73106

ADOPTED: 12-17-79 REVISED: 9=â&#x20AC;&#x2122;ib>=94

"Establishing Excellence"

BOARD MEETING PROCEDURES

QUORUM A

majority

the

Board

shall

constitute

quorum

for

the

transaction of business.

RULES OF ORDER Except as otherwise provided by law, Department

conducted

of in

Education, accordance

or with

the

by regulation of the State Board,

Robert's

meetings

Rules

shall

Order,

Newly

Revised. SUSPENSIONS OF RULES OF ORDER Amendments, alterations, corrections, or repeal of the rules may be

made, or their operation may be suspended for the meeting, at any

regular or special meeting of this Board by vote by a two-thirds (2/3) majority of Board members present.

REOPENING AN ISSUE

No question decided by the Board shall be raised again during the same school year except: A.

When a motion to reconsider is made by a member who voted

with the majority on the original question; or

1 of 2

992. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

jj:

M-12 BOARD MEMBERS' BUSINESS (Continued)

When permission to reintroduce the motion is granted by a majority of members of the Board present.

VOTING METHOD Votes on all motions and resolutions shall be by "ayes" and "noes".

The vote of each member must be publicly cast and recorded.

All

motions shall be carried by a majority of the members present who

cast a vote. have

Board members should abstain from voting ONLY if they

conflict

resolution.

interest

with

respect

the

motion

Prior to abstaining, the Board member shall announce

that a conflict of interest exists.

If a conflict of interest

exists, the Board member should also refrain from participating in

any debate or discussion concerning the issue. ORDER OF VOTING

Board members shall vote

in Board District order

through 7)

except for the president of the Board, who shall vote last on all action items. "no"

unless

Board members may not pass, but must vote "aye" or

they have previously announced

that

a conflict

interest exists and that they will "abstain" from voting because of

the conflict.

A-6

2 of 2 (B-24)

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-13 BOARD MEMBERS' COMMENTS Mr. Tom Yeargain commented about the recent newspaper articles about Oklahoma City Public Schools. He said these types of articles are hurtful to the district. He said when the truth is discovered, that never appears in print.

Mrs. Thelma R. Parks said she has been beaten down in the newspaper regarding her voting for the new elementary school. She noted that one vote could not name a school and there were three other votes that represented the majority. She said the Board President voted for himself when he became president, but she has never seen that mentioned in the newspaper. She said it is a little unfair. She said she would be remiss if she had 23 people come and state why a school should be named in her honor, and then she vote against it. The school has been named and approved by the Board and the school is now being built. She said most of the Board's votes are 3-4 votes. On another topic, Mrs. Parks said there was a celebration for Great Expectations at Garden Oaks Elementary School which was outstanding. It makes you feel good that this is happening in the Oklahoma City Public Schools. She said she was glad to be a part of the celebration. Governor Keating, the Secretary of Education, Superintendent and Board Members were all present. She said it was an excellent example of what can take place in the district when you have partners who are willing to make things happen. She said there are three kinds of people in the world; those who watch things happen, those who make things happen, and those who don't know what in the heck has happened. Mrs. Parks said she gets fired up when it comes to children because we spend a lot of time talking about bricks, mortar, buildings, and physical plants, but not very much about programs. She said she has participated in everything that the Oklahoma City Pgblic Schools have sponsored. If we can just keep fgcused thatwe are ill about children and we need to do things for children, we will have a good school system. She said we need to come^pp with some new ways gf teaching and getting children to learn. We also need to logk at who is teaching our children and what are they teaching. ; c i

Mr. Michael Carter said all of the recent newspaper articles, have angered him. What has angered him lately are the artiGles that appear to have politically driven headlines. There are things in the articles that should be discussed behind closed doorg. _ If there is a prgjblem with an employee, it needs to be documented and,taken care gf._ It does not need to be on the front page of the newspaper or in an editorial. He said what bothers him is that we worry about certain inciividupls within the district but we are not concerned abgut the kids. JTh^ issues at hand are politically driven and are not. .supporting - t^ sghggl district, but beating down the school district. Mr. Carter said ^it would now be hard to get a vote from him once again when we have not only Board politics, but involvement of the people in the cii;y. Mr. Wayne Dempsey said when you see injustice at times that:makes you want to "hit back." Tonight represents the last night in the celebration of Hanukkah; the lighting of the last cancile, the miracle of perseverance. One week from today we will celebrate one gi the^mgst significant holidays in the world. This should be a time gf;peace on earth and goodwill toward men. It is not a time to fight. .;, Oklai|oii}a City has seen such tragedy and grief in the .last year thpt somebody ought to have the decency to let it rest during t;he Christmas season and until this year is over. Mr. Ron Bogle said the Board's responsibility is not to be forempst concerned about the children. The Board hires people tg do that. Educators are hired to develop educational programs. We hire principals to hire people whose lives have been devoted to training and educatign for the purpose of preparing for children and educating them. Mr. Bogle said his view of the Board's responsibility is .^he proper management gf the district so that these other things can happen. If the Board is, ngt principally concerned with the proper management, of the, district, then in his view we do not have the proper priorities . There has been a-Ipi of discussion about being more concerned about mopey than children, eig> That is the Board's responsibility. If we are not concerned, about money and if we don't make sure that the system is operating properly then the resources will not be available to pay thg teachers and others tg provide for the children of the district. He said the concerns thpt are

13. i;;.,

t.,';

994.

. ,':p;

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

. - ..J, tv,

,p,.trtM..ijji>jNilNits3v,

1995

H-14 BOARD MEMBERS' COMMENTS

(Continued)

expressed here and elsewhere should be our concerns and it is appropriate for us to see that as our highest priority and number one responsibility so that those who in fact have committed their lives”tothe care and education of children can be allowed to do that in an unfettered way. Mr. Bogle said the other difficulty of Board service is that it is public service, and that suggests that we may be subject to different kinds of things which private citizens would be subject to. Scrutiny by the media is an uncomfortable thing, but is a part of public service and probably reflects a realistic view of our duty, if we don't accept it as part of our responsibility to be subject to media evaluation, analysis, and scrutiny. Mr. Bogle said that suggests to him that we need to continue to conduct our business in a professional way and to be concerned about the proper management of the district.

Mr. Frank Keflent sai^„he^,^^^^4,,coi^^^tion wifch,jiis t^ sons about his Board service and they obviously are his two biggest reasons for being on the Board. The greatest frustration that all Board members share and all would probably agree upon, is to constantly be confronted in appropriately and friendly ways by people use this who need more in the way of resources. He said it has been this way since he has been on the Board. There is npj;, enough money for the people who deserve it and the people who work for itp teachers salaries, counselors, repairs of buildings. There are d^§^,^;ying pê^gle doingv^. goo^..jpj?. wt^^.nee^ a^^ deserve more than they ê getting. Ther^^ <4^ iôîiing |h,g4â c^p be. dgpe abQht that and it is always going to r of that by something Mr. Bogle said, abQut the :.ûdg,et prpcggsi-hômgbo^y needs something they deserve pr a group of gtî^gi|ts, hgYe£a=,p(^rt^5pigg interest, but there wilitsimpiy not be resoYrOje^ ^to gi,ye gy^ryô^y^W^^:!: they deserve. He said that is the issue pi; rjy;ioribiii;gjaJi^j\j< understand the same thing; everybody pan' t h^y^ everytHipgp^hpy.np^L<^gnd deserve. Hopefully, as, we, go intp next yea^^^; 'i^ch prf^^ly difficult budget year, thpre ie piie'thing bhap-Jire fcfegJt isn't enough to go aronnjl., , Perhaps pg, "big picture" when .it ppmee to iQpking.ât th^jg^j-re scc^^:,p^pgeKO^9B^ and the pills that wiXl poipp ip year'L We have talked about air conditioning systems that have to be altered J^pcause^pi, the ,poney thep spen;t, earlier. ^me -ppiu^:^jjta£ly,.pnhig the prppess^ we peed tp bp,eble to pev "to" ,>0 ]^^,we fWtn&aye> tgePB? "phsplu^p^, no", latej, on ,to. pojnething., that !. !

, wt-

COi'lf rGii'ced

- Parks said she dr^ ,uo^,,heye e,,Ptobleniewifth£ a tlP'^Pf?^PS)xtepprte^ recording what he thinks, about what he jhas , ,hpa^df or whatastPji^SQêUs She said her greatest frustration comes whenjWêhpye lyeêrg pf pyg oyfu Boar*^ airing things that atP unbecoming ptputj,, another^ gBoar^, mprêgj Those of you ybo have bpeu .aroupd p ,lpng? tij^p jtnpw th^^^g 't|^{^Bgu?| issue first came up,^ ahe was one of thpae perspnai whp 8^^^ "Yon are speeding moneyîke it Is gpihg puf^ styie;,;an4 sYOUjin^paSS stop and do, something^,aboufe,i^ spmebpdy is ,gpin<<j:p cp5ip5<i^.pn th^^ghSSt end of the stick." Tp be;accused pf not êl)^;x,fispa:|.35yargSPOngl^Jp bothers her. She knows what positip.n shec ha^PetPXenâjidewfetiÊPlttjtSB she has been concerned about since the beginning; pf- th^ i^^PaA ptoêg;^! When the Board has their workahpp rettpats an^gPQpr^ t^PP.^)Ih9§«vhhpteSP§r^ ought to be very careful abput what has been saJ^/r bepag^^tâ^, lh|^hPr opinion, canhave /a .much^greater^ impaLCt whgu make statements about our Board members, , Lejt'jg^be cartful TfafeputfW^gt wp I say’, ‘and:;that<" goes ’ tpg_ eyery^^',thatis';saptttnacafeBSl ■ table; Board members, emplpyees, superintendghJj.^; etc mpre careful, about what I® , said bepa^®®. t^PaitPS'^^^ pursplyes than what t^ preps”pan <^ ^tat cên pe^ê.i-p|^pdp.jp^6uti of opr mpuths, many times come thiugs that we not uppd tp^^gayô §&P said; she, might, be guilty and ^£, ,30 ppe of, heggrg^luywu§,dfpfexftpxt7i^pr will be to not be doing that. She said she did not think she has done a lot Mît, but next yearshe will not dp any^p^hlt. ^,5fejlsp^c®hapgngp to, be, jkind, tp one ahPttlp^ estate e/hcit'. he ,h<i• i' .see'pi,,,

..... ii V

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Cr;Iv,T I .;Z ,E,M,.,S' t.h:..,..,

,ii 77,

...

Ted Edwards, Bond',Qyaraight,,Sppimitfee ;an<fgtJê Spj^hi,pâppmaig&^¥ Chamber of Commerce, . cpêntP^ abdutintte ,3Pgpgêags^Qfg|gJg conditioning the elementary schpolsj andsthitttteii^gJ^^S^ha^ggTpf ' Commerce is willing , to ;help;;in -'any t, , the. Bond'htojept

...,7.,.7 7 7 37.'<3

t! c;;

.77,,

77.777.. ..

,7,., 7. 7,

WS v.liav / ,n3iflbera Of ,’Ur OWXl. '...oout aiu., v.n&r .lioairg aiembex'o^ E^N.j;,,S < kno,,^ that, W'hsn ’ tne-jBpncj. WAK GU3 7.h perSpnS. WUO ppritiUUa’--Y PPill :. ;...it77 G............... 7.!,of stv ,.e and if ,yi.77i'don't; G; i c; > ;

iS ;

.. 7 3

.....

7ii7t..7 . .. . .

,,....7,.

-„7...... . 7,.,,.77 7...

7...77-.;.,7j.77jt.77-

... 7,7.7.7.

......

.,3;

7.7.J.,

i<.)i

.,,i = 7i3te7. 73O3i337

7ji777

U. iXuU,-; .i,iU57,-7i,'7j i3Oii.i4-;

a7 O a H'

7..

7.,77...

:Boar'..v .iveerinejs ,. tt7i ..Board said., .uttceuse that,- in;.,ber ., 7 7 ^n''v7e’t7^77'73iLy3xritic..2e'7;at4 jareful ...about 3what .7,, 31 ' , fc .7.,.7.d

7.7777777.7.

7 7i7,p<..77 7.

717j7i.>t77 7

V itX’y iti/Cy ■■ tv

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arpund . txut. Eoard e.. 7 ,.kll t.-*-> “ct; vvit; dp .luore ipt‘itiagp77;-tp uibut, pjthpi. toopie .cah;oa;7,7;Gui 3.b£ji

,p/e -dO .t.'-'. 7'3 Kepcl t'Q .7 ^3

. i-

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

j ”

1995

= H-15 LEGAL

REPORT

Mr. Cleeta John Rogers, General Counsel, said a written report along with several memorandums were presented to the Board in their Board packet.

T R E A S U R E R

REPORT

1996-97 Course Description Guides for Northeast High School and Classen School of Advanced Studies

Presentation of 1996-97 Course Description Guides for Northeast High School and Classen School of Advance^ StudieSj.(Guidesr for all other middle and high schools presented for first reading on December 4, 1995.) For action at the January 8, 1996, Board of Education meeting. DISCUSSION Mrs. Thelma R. Parks asked if the recruitment wij^hin the schools would cease? r„.-ni Dr. Guy Sconzo said that will not occur and noted there has been tremendous cooperation in planning among the three magnet high schools as far as coordinating recruiting efforts and disseminating information.

Regarding Classen and Northeast High Schools, Mr. Wayne Dempsey asked if the district would have the up-to-date textbooks that are necessary to support the courses when the schools begin in September? Dr. Guy Sconzo said yes. Dr. Marvin Crawford said there will be textbooks available. .The adoption process is routinely on a five year .cycle. This dis;trict has had to deviate from that process from time to time, as have.aj^. schpoj,^ in the State of Oklahoma. He said he and Dr.Sconzo are; committed to provide adequate textbooks. He said up-to-date textbooks miglit not mean the most recent adoption in every area because of the fiscal constraints in the State of Oklahoma. Mr. Dempsey said there is nothing more frustrating than having children sign up for courses and not having textbooks until November and in ^pme cases later. He said that may not be the case in every particular program this year, but it still comes to mind where students at Classen taking German are using very outdated textbook,s. We nepd. tp decide to either offer the courses and provide the textibppks, p^: not offer the courses. . info Dr. Crawford said it is quite difficult to have the ,^034^up-to-date textbooks in every discipline. The textbopX-KLS.^only p)ie - of the tools that is used in teaching and there are instances where teachers have to clarify. Sometimes it gets the students' attention when a teacher clarifies. He said that was not to defend having 30 year old textbooks, but it is very difficult to keep textbooks funded in the State of Oklahoma. < ■ lit b'i;: cihC’C'l.a C. aiaaa; all ■: i;■c laedi; re?’at. I.., a 3.3 a-;; a . of

atboo

ia.i'i'SCi. 'CC G.. or I'O--: 0-

.. 3'. .be t: it t;.ti

PRESENTATION CX* 1996-97 COURSE DESCRIPTION GOIE® FOR NORTHEAST AND CLASSEN SCHOOL Of* ADVANCED STUDIES

/(.

996. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-16 SUPERINTENDENT'S REPORT (Continued) Mrs. Terri Silver said the schools that have Block 8 scheduling have students who are eligible to graduate with 64 rrredits. — She-aeked if—westill required 46 credits for them as well as everyone else? If some of those students met the right classes would they be able to graduate as a junior if they so choose. Dr. Sconzo said that is possible. We consciously did not, even when we went to Block 8 Schedules at three of the schools amend the graduation requirements. For those who have gone to the Block 8 and possibly others in the future it will provide more learning opportunities for students, without the need for necessarily increasing the minimum graduation requirements.

Mrs. Silver, questioned i;^;s^Judent^^ that,„go^^^jôse^ ..schools and can graduate early, will eliminate the slot and eliminate others who might be willing to go to school for four years and take full advantage of the program. She said that was her concern, that students can go to the Block 8 school for three years transfer back: to their original high school and then graduate a year earlier. She said she would like to see a ppmmitmpnt: .of understanding from the students when they enroll at the Block 8 schools that tlie students intend to complete the program. Dr. Sconzo sai4,w® 99Wld ^^k^ Jthat clear when students .^re..a<Jmitted,,tQ tiiQ^ schools arid eyen take it Qh® step further said ^ggagfijr^rie^ye^g away from experiencing that phenomenon and v^cj^lgjpXy close attentiop^.in terms of gauging what . student aptivity^. we| re^tâp tQ graduation. Mrs. Thelma R. Parks asked if it was planji^] ,to cui;Qfth%T;;ôc^t|.9nîl education program? She said it has been ri^g;^d, tht^tic99§ffl®fe9i993!tt§^0?| some other classes will no longer held. ShgjiÂid pbedyosA^ sti:gpg|.y encourage that those programs would riot, bg@,jpmgvedggurge offerings at Douglass High School. That is a 9.§Bift8fi to develop a career. We have had it for years then did away with it and then begged the State Department to return it and now it is her understaiiding that it may be up for removal, , schooliS ad cao

S lim",..

...... , :

OthgrS

Vi',./

might

Dr. Sconzo said he knows where that rpmor qai^î^from. . Metro Tech officials physically visited pur tjj:gedôsmetp 1997 The intent is not to eliminate those three pjpgr^s,^^ )^^^ Jê^rjp,, TpcJij^jj^ preparing a pjrpposel ^^pr us' ^lja-t wp have not would 1Ppj iJPtpgt i and"''staffed,, ^by i<^ro'^Tecl)i3^f'^^^ f^pppj5oi^sa^^,p;êre

elimination.

lab fee .jEpr phptpgr^phy a§ K; al X1' , \.:iQse 'atteircip'rv iji

Mr. Frpnk Kellert asked about the have.. £. lab'.'

haxa.,

elative,' t .

farly

Dr. Crawford said there is work going on during the Christmas Holidays that will not insure a lab being ready but we will be a lot closer after the holidays are over than we are at this Hp. ggid dig ji^aejnSh Classen on Friday and looked at spme areasifpQWprk willpbGjndpne .duri^^ the Holidays that will be thp begihpinq of . ..

, jssmc-.,

frcM! the course

Mr. Kellert asked if he was to assume from thatytherehig pj_ggmmitnigSt that by next fall we will have a darkrp9nthOP^9Pti^.B9 w£9^

:c’:.urn

cecwiw....<iew

..nd

now

1.S

her

br. Scoiizo said he certainly hoped that we will have it on site. At this ppint we are very .fprtwnate tp have an ipg^trjUCtor JJC opened up her home andduses her pwn darkropmgrpdph : We are fortunate to hgve that, individual, sp stdj^r;d;s Inj^^^dbgpfpgr^g^ajg getting Jthe ’ instrwctiiPn and ^p^pepiencg and hpfepSSM'S ygpr'itdat ,we'''^,diri.^haY9,^9PP9h., in;Jpiacg5^ at ■j^pssenx:t^9fs hhiM activity will happen at the school. , .n" fop Dr. Crawford said it was not because Dr. Sconzo has not pushed on that ^pttep, . Thejr li^ve td^Xgd,.about, the darkrpprjgi% ^umbpr^g^,.pd?B9 • us thh«

.. r.. pihh; .;d cj

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, ,;;‘.;;iCry ,,.

-.Js.i.

ring XL: will ./

Vl'\i

lixne.

cfee

,;uri !=,tmas t- 1 idays lot closfcw- 'after ce said he c,is. at , 11, pe, -dpnw during

eocaii...

■

that. -c,:.... .tt ;Xs & qp..,.„f tment wom. sp, .. ,..priate ,.fc, these will h,

it Oh stve.

f f

997.

i Miiyjitjii si sJjSfS

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

H-17 SUPERINTENDENT'S REPORT (Continued) Regarding the fine arts program, Mrs. Parks said we do not have a vocal music teacher at Douglass High School even though we had--sa±d“we do-not want to short change the comprehensive high schools on those kinds of activities. We have a person who has been hired for a band teacher and he has had a few hours to spend in vocal music, but we want a vocal music teacher. We have always had one and she would hate to think that we are doing away with one to bring about a reduction in staff or cost. Dr. Sconzo said he was still checking that to be certain. He said he believed that it was. We require it as a part of the graduation requirement, so it is appropriately reflected in the high school course offerings guide, whether or not that is required by the state. He would like to be able to come back to the Board with that information prior to the action on the Classen/Northeast Course Guides. Mrs. Silver said her concern was that this is a one semester course. We require one full year, 2 credits of physical education plus one semester of health. We have very few matching courses to take with the semester of Health. She said she thought there was a real void and if it is not required by state regulation, she wondered if it should be required or not.

Mr. Bogle inquired about the status of language teaching at John Marshall High School. As he looked at the general curriculum of German, Russian, etc. He asked what languages are currently of feared at.John Marshall or are planned to be offered at John Marshall? , Dr. Sconzo said to the best of his knowledge -jthe languages currently offered this year, are Spanish, German, Russia^ and p^h^ps- FrenclTL

Mr. Bogle said at one time John Marshall had a ^language component that was a little different than other high schools. .He asked if ^till exists as a unique offering there. j l Jj L I: t .ii; > i s;;

Dr. Sconzo said it does and is driven by the faculty in/that.depart^ at John Marshall. .

Mr. Bogle asked if it was planned to keep that^ in place for next ye^r? Dr. Sconzo said yes.

:;r,

Mr. Bogle said he had another question that was„a follow-up on something that Mr. Dempsey was speaking to. He said it was awkward at best and mortifying at worst when we have to explain to parents why students do not have adequate resources when they start the school yea.r, especially when it appears we simply didn't order textbqokB in time.. He said, his son is studying German and the teacher had dealt adequately with the issue of East and West Germany and it actually becomes an interesting part of the teaching in the class. They can get past that, but you can't get past not having textbooks in the cjlassroom. , < c ,

Mrs. Parks commented on the beautiful luncheon sponsored’by the PTA. She said Mr. Jim Purdy and his staff are toj jbe cgprien^edji for < the luncheon and having the kind of participation.,^ He. was hot l(iere now,j but she wanted to thank him publicly. More importantly, she wanted Mr. Purdy to know that the luncheon was a beautiful affair and that he had done an outstanding job in pulling the PTA Council together. She, also thanked him for providing transportation for her during tonight's snow storm. 2.

Course Description Guide; High Schools and Middle Schools (Except Northeast High School and Classen School of Advanced Studies)

.1).: Approval of the Course Description Guides for all ,high sqhools ahd middle schools (Except Northeast High Schpol and Classes-Schqol of Advanced Studies) as first presented to bhe. Board ^of^E December 4, 1995. x .

riik-

998. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

K-18

SUPERINTENDENT'S REPORT (Continued)

R. fl38 APPROVAL

CaOBSE CffiSCEdPTION

C3DII» FOR HIIXX£ AND HIGH SCHOOLS

Wayne Dempsey Terri Silver

MOTION; SECOND:

MOVE FOR APPROVAL OF ITEM 2

Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

REECRT:

I»UG EDDCATICN

SCHOOL PROGRAM REPORT:

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain.

aye aye aye aye

.8,

1935

DRUG EDUCATION

Dr. Guy Sconzo introduced Mrs. Marva Crawford Williamson who briefly reviewed the ways in which the district had used Safe and Drug Free Schools prevention and intervention programs.

DISCUSSION

, ...

Mr. Ron Bogle said the cuts in funding for next year are pretty dramatic. He asked if Mrs. Williamson had begun developing the change og,.progtamSj,,f9r th^ lowgjc budget?

Mrs. Williamson said one of the things that we are waiting to see is whether there are carryover funds or whether programs will be cut entirely. If there is some carryover money wQ,.;ieel that we c^n budget a Tittle more wisely this year so that we ,qan s^^^in to some ^ient the program. ' Mr. Bogle asked if there was a way to measure the effectiveness of the program in any kind of an objective way? Mrs. Williamson said a comprehensive evaluation is done with Planning Research and Evaluation at the end of the year.

Mr. Bogle,,.,,said forthe. last 'twg.years,.,; relationship in terms of ^tjie perceived fris^j dropping,,ih»i3j^^|t|i,e t^seril increasing. With the cost of the program being reduced, he asked if it is predicted that those lines will continue to move together. Mrs. Parks said the report was good. <^pne fgr K through 3 gr^^s,.^

She asked specifically what is

;or lie . . year arfc eguxi ./elopinq th.

pretty (yhangs

but ! the

M^s. Willi^son said tjj^y do .ijiings they like very much. Theirs is not so much a specific emphasis on drug use because we feel like that is not the concern^. , We talk to them aboiit only t^îng me^Tq^^ frueted adult is presehi,.,,^^4^^ YRh see sq:naetîng;;q,n .th^jTj\^tpJog^g like candy do npt. put that, in your mouth. Tii;|grg.îs aypôgga^ji^^hg^d^gg been used since, ubout 1990 called Discover Ski^lj^q^For on three things; self-esteem building which is^ very important'in terms of kids behavior to refuse drugs, communication and relationship skills. That is where they learn resistant skills. aigd-tBêr you are going to do in a situ,ation. That is an approved curriculum that teachers may use in textbooks funded by the Department of Education that can be used just like a science book. It hasojfull trgjisp§:jrpncig^ work sheets. In the 1992-93 school year., about 73% of principals selected curriculum for their schools. We believe that is still taking place J, . 3.,.... L..1,..1'^,. IC'C..'. .like, Ts..

....

f3';.:;.

d^SOp^.

Mrs. parks said all ^rqss the .dist??ict we se^n§ig®§r 13sug>jgrgg]^S^9plg£ She wondered how many .of the, schools iUcthp,^^^ using a comprehensive progr^. ' ■3r;...

’-'-Kr';. .

...C.

3. l

iSksd

1 f ic .iSll ly

3,/.hat

M^s. Williamspn said at j^different times during the year it is more intense than others, especially at the end of October and February; We believe tha;t„ is still taking place, ,^4-11ypîalking^ expressing the^ idea thet they are receiving, s:^^T^nfprm;^J^4î^.bQ^ A^ as those programs arej voluntary by_ principalSi^.%4 tq^^qJieîsi,QxWei^ 73ôf the .schools uê’ involye^,,,, ...I,:,.... ..Rgt'.Qh 3..ii0 ..ftlppr',-tlUi.;../ ,locks ;.£/.. yJiere-' .xa « ... t;..-? r u.trt yUUl ,, iTh'vr

........ a

a: ui h- ‘V;:-

i•

X .1-

;i ._ 3;-; it/..it ,../.33ta......i,...

>,..11. i

Oci-i-..1 hit;

. h. : .

i •.

.'L i; ...

;>,kTlls, i-oi hife....thSx. ,ii.!.,xc3i .is v&r.y iuiportant .x.'i terms .../xat.xoxi and ,. ’tlatioRshipxskiilst

..... xi an appxtved ch.iricuiian that x<3 3.,epartffitx.33 of aducation that

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

.9,99,. ..

fisr-''';':’

1995

M-19 PAYROLL,

PERSONNEL,

ENCUMBRANCES

AND

R. fl39 AE^Rcnaoy

Wayne Dempsey Michael Carter

MOTION: SECOND:

MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCE ITEMS lA, IB, AND 1C, AS LISTED. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

.aU.:

MOTION CARRIED 7-0. DISCUSSION

Regarding Personnel Employments, Mr. Wayne Dempsey said he was a little curious as to why we changed the format. Dr. Vern Moore, Deputy Superintendent, said that was a result of a new computer program that is being used in Personnel. We are now providing the Board with all the main categories on the; Board agenda. What is planned for the future with this program is to make the personnel agenda a regular part of the items on the agenda, by numbering the pages consistently all the way through the agenda. - The problem, with ttie program as initiated at this time is not gauging the typeset so it would fit into the agenda in the same way the previous type was set. We hope to be able to correct this.

1995-96 Purchase Orders:

January,

1996 Payroll

Approval to issue 1995-96 purchase orders following payroll for January, 1996. FUND

OCAS CODE

9620031 9620032

GENERAL FUND BUILDING LEVY SALARY BOND FUND SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND SALARY

6-11-000-5300-100 '6-21-000-5300-100

9620034 9620035

the

$ 10,500,000.00 $ 300,000.00

6-31-000-5300-100 '3--, ^.1 6-23-000-5300^160

6-22-000-5300-iiQQ

Ratification of November,

encumber

AMOUNT

P.O. NO.

9620033

'.a,

300,000.00 90P,000.;00 ,

3 AO 0,0 00,.. '‘•3: p'l. i'. Q C ■ iO<-.Q0

1995, Payrolls

Approval for ratification of November, 1995, payrolls previously approved by the Board and upon which warrants have been issued as follows: ; r 1995-96 1995-96 1995-96 1995-96 1995-96

General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary

$ $ $ $

8,850,063.37 245,990714 178,730.93 915,52 4..52 4507438; 43

J 3;

3 00 , ,

' . 0V

IOC

0 00,.

. 00

lOG

5 00 . <

J , Q0

up..

.Lch ;,arr..

-..J ■

/ 3 ,, 13

'"i

"■ . ■

, S 3

PStSONNEL, PAYROLL, AND ENCUMBRANCES

1000. MINUTES OF THE REGULAR MEETING OF DECEMBER 18, 1995

H-20 PERSONNEL, PAYROLL, AND ENCUMBRANCES

(Continued)

Personnel and Encumbrances Approval of Personnel following pages.

and

Encumbrances

listed

the

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all otbgr,perspnij^ recommendation, .incl^g^gg^ernv^at^^, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances

...

t..-1.'..A- -

Approval of encumbrances as listed in the agenda for purchase orders (23-9604790 through 23-9605467) written during the period 11/28/95 through 12/11/95. (NOTE;,.Copies ,will be maintained on file in the Office of the Clerk fyears "as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122. .L IL 3 “b ..'..ox^nct The following expenditures. aggoNnlj^

three digits represent fiscal year and fund for all Other numbers listed in account codes represent suboperational unit.

511 - General Fund

521 - Building Fund 522 - Child Nutrition Services 5^3 ®?^hernal,,Eun^i)ag£j,j..,,,,,.,,,.,,j, r.y 93-.y 531

yt; c..

ioyeu ■,n:ne-ixt a.

ozl fcj'ie e lictive ^cations i;.h the . in t name , -.jeraon desa4i.i..eted by hex ,; also., Boi^ t,ers,ihati^arts ..eaves,

J i,ly.

res..4

, ions are r.:.ovide'4

CERTIFICATE OF INTERNAL AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. t 9604790 TO 9605467, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.

EDWARD ROMERO ■.X L.;:- ;, . ..t,, A

„ ,,,.

DATE

. ., ... ... , . i..

.a •.

i.sue.

'iittSWssaB

MINUTES OF THE REGULAR MEETING OF DECEMBER 18, 1995

M-21 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS EFFECTIVE

NAME

SITE/ASSIGNME^

DATE

SCHEDULE

ANNUAL

STEP/LANE

SALARY

CERTIFIED:

Clark, Sharon

Telstar/.5 Kindergarten

11-20-95

01/03/B+15 $11702.50

Eck, Barrie

Webster/LD

11-13-95

03/03/BA

24360.00

Ellis, Carla

Parmelee/Fourth Grade

11- 13-95

01/06/MA

25020.00

Everly, Lewis

Northeast/Social Studies

12- 7-95

01/06/BA

23995.00

Graham, Marilyn

Special Education/School Psychologist

10-23-95

14/10/M+30

32170.00

Lowe, Kim

Capitol Hill High/Science

10- 1-95

01/03/BA

23170.00

Luckert, Rita

Eugene Field/Third Grade

11- 209-95 01/03/B+15

Rogers, Gail

Taft/Social Studies

11-7-95

01/03/BA

23405.00 23170.00

CHILD NUTRITION SERVICES: Carrillo, Hermila

Britton/Entry Kitchen Assistant

10-23-95

471/01

3531.00

Steele, Dwight

Nichols Hills/Entry Kitchen Assistant

10-23-95

471/01

3531.00

Franklin, Allison

Garden Oaks/T-I Class Size Assistant

11-7-95

101/01

7813.00

Rios, Nancy

Hawthorne/Bilingual Assistant

12-4-95

103/03

8187.00

Toles, LaSonya

Transportation/Garage Clerk

11-22-95

163/01

11057.00

CLERICAL:

1002. MINUTES OF THE REGULAR MEETING OF DECEMBER 18.

M-22 PERSONNEL, PAYROLL, AND ENCUMBRANCES

(Continued)

PERSONNEL TERMINATIONS

1995

1003. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-23 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

PERSONNEL LEAVES AND OTHER

1004.

‘I * ii

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-24 PERSONNEL, PAYROLL, AND ENCUMBRANCES

(Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: SITE/ASSI6NMENT

EFFECTIVE DATE

Brigan, Bernadette

Jefferson/Foreign Language

11- 30-95

Pennington, Dennis

Special Ed./Speech/Lang. Path

12- 15-95

Sapp, Charles

Roosevelt/Math

12-1-95

NAME

CERTIFIED:

CHILD NUTRITION SERVICES:

Bolding, Rhonda

Jefferson/Kitchen Assistant

12-4-95

Dunkin,

Parmelee/Kitchen Assistant

12-4-95

Floyd, William

Emerson/Kitchen Assistant

12-1-95

Robinson, Verdine

Jefferson/Kitchen Assistant

12-4-95

Stokes, Cathy

Jefferson/Kitchen Assistant

12-4-95

Weaver, Vincent

Douglass/Entry Kitchen Assistant

12-4-95

Cooper, Alva

Creston Hills/SED Assistant

11-16-95

Davis, Alicia

Hawthorne/Day-care Team Leader

11-29-95

Columbus/Hispanic Bilingual Asst.

11-20-95

Rogers/Registrar

10-31-95

Colbert, William

Coolidge/Custodian

11-30-95

Gage,

Hoover/.5 Custodian

11-27-95

All Schools/Relief Custodial Wkr.

11-20-95

All Schools/Relief Custodial Wkr.

12-6-95

Shirley

CLERICAL:

Josie

Moral,

Powel1,

Jacquelyn

CUSTODIAL SERVICES;

Laterrance

Jackson, Jordan,

Aundoy

Justin

1(1.

■:

1005. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

H-25 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

Bus Driver

11-20-95

TRANSPORTATION:

Marshall, Carol

Z -A./

1006.

'■ '1 ■

■ :■!:''' H >

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

i ■ ii;

1995

M"26 AND

PURCHASING

R. #140 APPROVAL ex* PURCHASING AND GENERAL BUSINESS

Wayne Dempsey Frank Kellert

MOTION: SECOND:

MOVE APPROVAL OF ITEMS A THROUGH I AS LISTED , WITH ITEM I TO BE ON SEPARATELY. ROLL CALL

Mr. Mr. Mr. Mr.

aye aye aye aye

Kellert, Dempsey, Carter, Bogle,

... MOTION CARRIED 7-0. Ext^id Price: CNS

BUSINESS

GENERAL

f ' X-to

■/. ..b. • to'.,

Extend Prices Of Quotation 8267:

aye aye aye

Silver, Parks, Yeargain,

Mrs. Mrs. Mr.

piSCK/lto... .toSto

X995

Child Nutrition Services

Approval to extend the prices of Quotat^o^n 826J^, gP§p^r Goods; Quotation 8260, Frozen Items I; and Quotation 8284, Cheese, for the additional quantities of food products as listed below. ^.(Originally epprqyg^ gt the meeting of July 10, 1995.)

.sECOHb-

Praur,, i.a x laa a SYSCO FOOD SERVICE OF OKLAHOMA

aava aaa-a,.^K®aHfast,.lûghr^^.^Ghper ^BakgryZûpâPornjig.^^ v $14.94/Case, 4000 cases, 5 Shipments

VOTED

Shredded Cheddar Cheese, Schreiber School Classic $32.40/Ga|e, Approx. 5Q0 cases, sii,, a\

Parka

Forks, Disposable, Winkler SEWB, $8.94Zqase, Approx cases

aytay a

Spoons, Disposable, Winkler SEWB $8.94/Case, Approx. 2000 cases BAR-S FOOD SERVICE

.. Nata..i SeEai^ie^ci... Sliced Processed 'AmeriCah Cheese , 'B?iR-S~#44'3"6B ‘ '‘' 60/Case,^^APRr;2x,,, loop, cases,^^,^,-,^^|Q,„ GQC(4a; baaaasa -.taaa ; ; oucaayiori babb4 , Cheesie. i-er ths BEATRICE CHEESE INC. iisted below. aca,; p ja jdUP’fca:

..a-aia:,.;

C'>aa, aa

ija- :.:aerai.-!a'.i >a i'

.July

'ba

1955-.}

Shredded Mozzarella Cheese, Beatrics/Dorman #750-7583 $31,.pO/Case^aJ^E^rpx. 5p^,ga^

Instructicxial Materials: Title 1 (e^trooi)

Titlepl Program (Nystrom) t . -ab OCb, Approval to purchase instructional materials (maps and globes) from Nystrcip, for use^^^l^^ th^:^^ Ti;tl^, .,1 . E^c^ram Title 1 elementary, sp^qpl ()]l^P:.ufacturerJ,^,^ This expenditure, in the amount of ^16,042’. 04^ is to Ee charged to account 623-511-1000Purchase Instructional Materials; a

650-429-ip50-pQ9--pgp, . and ,, h^s b^^^ Educational gr^nt.^ndXorPrQgrg^^.

Conputer Equipmait: Vocaticxial

Purchase Computer Equipment:

approved

out

Federal

Vocational Department

Approval to purchase computer equipment for use by the Vocational Department from th^ following companies who submitted the low quotations oh specrfiCations and/or general conditions ^9 mailed 3 returned): 3AR~-£

$ 11,900.00 25,344/75

Roselius Computers Microage of -Oklahcma City

total

' ".

$ 31,24^.15 #15 i

These ,purGhasgs\ arep^?obe c^argg^^,to the 'following accounts:

. . .jii-yi-xpsp-74e-3^§.gp5Q-poo-7zpi,.. ■ tll-421-10JO-^40-3TT-8510-000-OB'a'^ ’'^^~‘""~^

toy

T9T^-

tri.. Ob 'L C l' tb kx:;; C.AUtJ i.J bj i O'iV ■■■./ U CC'l s .-: ■. - O.;; 1. ..to < > '"i <r.

.liateriais (ia.vps ) from. Dy 'bbuto Txt'j..e ,b j;a:ograjto esich 'bxtle 1 nasiiiuf fcic L !.ti,six ' to p.xxces ) 'ibnxs e:xpendiT'.xjre, in y bx , U‘Z.. 04 , ..to ife tonaxyed. to account 623-5i.l~lQ0Qu'xx-OvO iiiid toi«s uaeb approved on our Pederal XXnX, to.i ia/O.b' Xr toyX.abBto .

..tow

d.l

iL.Xaiaat.

1007

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

H-27 PURCHASING AND GENERAL BUSINESS (Continued) Purchase Stock and Printing Paper and Information Services and the Print Shop

Supplies;

Management

Stock, Printing Paper and Supplies

Approval to purchase stock paper, printing paper and supplies for use by Management Information Services and Print Shop from the following companies who submitted the low quotations (4 mailed 3 returned): Unisource Western Paper Company Zellerbach-Mead Company TOTAL

3,524.00 15,894.12 38,162.50 $ 57,580.62 $

These purchases are to be charged to the following accounts:

611-000-2844-610-000-0000-000-055 622-000-2524-610-000-0000-000-058 TOTAL E.

$ 13,640.00 43,940.62 $ 57,580.62

Lease Plot of Ground at Taft Stadium and Grant Necessary Utility Easements: Southwestern Bell Mobile Systems

Approval to lease a plot of ground, approximate size 20' x 40', on the Southeast corner of the Taft Stadium, to Southwestern Bell Mobile Systems and grant necessary utility easements for the purpose of erecting an 11' x 20' modular equipment relay building and a self-supporting 150' monopole. The leased premises will be enclosed by an eight foot chain link fence supplied by the lessor. Payment to the District will be $350.00 per month upon occupancy and for 120 months thereafter; and $450.00 per month for month 121 through month 240. Agreement: TERMS Student Information System Data Base Software (Educational Delta Resource, Inc.)

Lease Plot of Ground at Taft Stadium: S.W. Bell 'tobile Systems

Terms: Data Base Software

Approval of an agreement xith Educational Delta Resource, Inc., for the use of the TERMS student information system data base software by the Planning, Research and Information Services Division to replace the Sun Valley system student information system currently in use. Agreement will be paid out over two years; $63,400 in 1996-97 and $63,400 in 1997-98, subject to annual appropriation of funds and approval by the Board.

(ITEMS G & H RELATE TO BOND ISSUE PROJECTS) G.

Purchase Band Instruments: Longfellow, Lafayette, Oakridge, Rancho Village, and Parker Elementary Schools Approval to purchase band instruments for use at Longfellow, Lafayette, Oakridge, Rancho Village, and Parker Elementary Schools from the following companies who submitted the low quotations on specifications and/or general conditions:

Jenkins Music Company Oklahoma Strings, Inc. Norman Music Center Suzuki Corporation Jensen Music Store Del City Music Company Wenger Corporation TOTAL

$ 11,098.25 23,809.08 21,619.95 5,150.00 2,657.00 9,182.00 572.70 $ 74,088.90

These purchases are to be charged to the Bond Fund Account 631-1181000-740-191-1350-000-000 (Proposition II).

Purchase of Band Instruments

/â&#x2013; 1008.

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

PURCHASING AND GENERAL BUSINESS (Continued) Change Order #2 Capitol Hill H.S. HVAC

Change Order Company)

#2 s

Capitol

Hill

High

School

HVAC

(Wattle Wolfe

Approval of Change Order #2, resulting in a decrease in the amount of $1,926.00 for the contract with Wattle Wolfe Company for the HVAC and related electrical work project at Capitol Hill High School. (NOTE: Change order consists of an increase of $7874 for installation of a horizontal type ventilator in Room 308 and a decrease of $9800 for a change to chain link fencing around the chiller for a net decrease of $1926.)

$ 2,099,916.00 +41,008.00 $ 2,140,924.00 -1926.00 $ 2,138.998.00

Original Contract Sum Net Change on C.O. #1 Adjusted Contract Sum Net Change on C.O. #2 Total Adjusted Contract Sum

Vote on Item I

ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

Mrs. Mrs. Mr.

aye aye aye no

Silver, Parks, Yeargain,

no aye aye

MOTION CARRIED 5 aye, 2 no.

ChangeOrder #1 Thelma R. Parks Elementary: Pope Construction

Change Order Construction)

#1:

Thelma

Parks

Elementary

School

Approval of Change Order #1 resulting in a net increase in the amount of $6,080.00 to the contract with Pope Construction on the construction of the Thelma R. Parks Elementary School building. This change order includes four (4) items which add a sum of $34,750.00 to the contract and nine (9) items which deduct a sum of $28,670.00 from the contract.

Original Contract Sum Net Change of C.O.#1 Total Adjusted Contract Sum

$2,681,000.00 6,080.00 $2,687,080.00

1009. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

“i h Imw SjiSfS''!*!

H-29

STATEMENT(S) OF CERTIFICATION

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of band instruments for use at Longfellow, Lafayette, Oakridge, Rancho Village, and Parker Elementary Schools in the Board of Education Meeting agenda of December 18, 1995 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Dr. (^y"Sconzo

(Date)

CERTIFICATION STATEMENT(3) TO;

BOARD OF EDUCATION

t hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Chang^ ga5|lX^fl4n^<^r.ea.3.e.. for the central Wolfe Company,for_the_HVAC_and related eleotricai work ggQlg.?.,t .Rt ?ax>jj^fiX-,HjJ.LJBAgll,.gghooX in the Board of Education Meeting agenda of Oggember 18..iggs is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12^ 1993, Bond Election. 2 Clark /■a-

(Date)

y-f-

1010. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-30 UNFINISHED

BUSINESS

Alternate 1: (From the November 20, .... Meeting.).. . .-

1995, Board of Education ... . ■ - ---- -—-------

Recommend approval for Soter Engineering Company to provide the engineering design and complete plans for installation of HVAC rooftop packages or DX systems or both for one or more single story school buildings as an extension of an existing contract which was approved by the Board of Education on. December 20, 1993. Expenditures for these services will be charged to the Bond Fund and paid as services are rendered. Alternate 2: Recomme^ci, approval tg^^^d an,,j^en4um CQgtr^^lg with the listed engineering firms to design rooftop and DX air conditioning systems for the schools shown. Fee for the engineering services will be at the same rate as previously approved by the Board on December 20, 1993. Soter Engineering Co. , Adams Elementary School Arcadia Elementary School Polk ,El^nientar,y ,,S,4hQol Edwards Elementary School Telstar Elementary School Star Elementary School Star Spencer High School.

noard

,40 tjne "Jail,at ion / irIVAC .1-. oae inoro sing.i SatPiY ,JL "C 4.-11 csjntraco wn loh wag 2(1,, ■1993. on ‘ aceinloer' ('■’J n ■ Fund tia tliiS Bv

Applied Engineering Co. Arthur Elej^entary School ; a Johnson Elementary School > North Highland, Tlement;^i:yy§chool Rancho Village Elementary School Ridgeview Elementary School Stonegate Elementary School Western Village Elementary School ,0 'c. 4t,op aX'R. #141 APPROVAL OF AKOWUH WITH ENGINEERING FIRMS TO DESIGN ROOFTOP AND DX SYSTEMS

Frank Kellert Terri Silver

MOTION: SECOND:

aucation

..□uo.-y

app.i

. ur.i one optr a 'X'CiEi . .'t BX-a cond ■ ..ioning ■ang vices ' ii; Cl I? }' t.ns Ag.Z’<4 op

MOVE FOR APPROVAL OF ALTERNATE! 2 AS LISTED: APPROVAL TO ADD. ,,AN ADDENDUM TO THE CONTRACTS WITH THE LISTED ENGINEERING <11^ TODES^^W ROOFTOP AND DX AIR CONDITIONING SYSTEMS FOR THE SCHOOLS L^RQWNCC FEE! FOR THE ENGINEERING SERVICES WILL BE

AT THESAME RATE AS PREVIOUSLY APPROVED BY THE BOARD ON DECEMBER 20, 1993.

SOTER ENGINEERING COC ADAMS ELEMENTARY SCHOOL ARCADIA ELEjMENTARYiSCHpOL PO^K ELENENTAj^Y SCHOOL EIDWARDS ELEi^NTARYv^O^OOL

‘

TEILSTAR ELEMENTARY SCHOOL STAR ELEMENTARY SCHOOL STAR SPENCER HIGH SCHOOL

APPLIED ENGINEERING CO. ‘ ARTHUR ELEMENTARY SCHOOL JOHNSON ELEMENTARY SCHOOL NORTH HIGHLAND ELEMENTARY SCHOOL RANCHO VILLAGE ELEMENTARY SCHOOL RIDGEVIEW ELEMENTARY SCHOOL STONEGATS- ELEMENTARY SCHOOL WESTERN VILLAGE“e LJEMENTARY , SCHOOL

ROLL CALL

Mr.

Mr. Mr. Mr..

> Kellert, Dempsey, Carter, Bogle,,

no aye aye

MOTION CARRIgD 5^aygj^,,2^

iD'Kaaoa ISLSiai. ItSMBOTaBi iCEi

i'; ■ X, .at

■t'i

<!4. Xj'-'Jjri. iii*

THE pISTED .,JJ1 rSOllHG 3ISTEMS • BMGISjila SERVICES IILL-'BS MWs Silver, XB, OIS^XfeCEMBEa Mrs. Parks, no Mr. Yeargain, aye

■''PpphiL:

1011

’fl

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

ipik)!,.'; 'iaJiiJJ!

1995

K-31 UNFINISHED BUSINESS

(Continued)

ones that would be reassigned because of circumstances that currently exist. Now the recommendation lists the schools and the engineering firms to which they will be assigned. Engineering firms were chosen, according to Mr. Clark because the engineering firms shown have enough schedule space to do these in a timely manner.

Mr. Ron Bogle asked if they were listed in order of preference. Would Alternate 1 be preferred over Alternate 2, or are they equal in the recommendation. Dr. Marvin Crawford said it is thought that Alternate 2 will give more flexibility and enable us to go on with the projects.

Mrs. Thelma R. Parks engineering firms?

asked

Alternate.;; 2

recommending

new

Dr. Crawford said these are not really new firms. We are already using these two firms for some other work, we are just expending their scope of work to include these projects that were changed in design. Mrs. Parks asked if these were the schools that the McAfee Architects previously had? She asked what we were going to do with the contract we have with them? , ; h.:.t c --n iv O'.cG i

vj.srGiiG'

L.'.'Cl

Dr. Crawford said these are the schools designed. We have paid McAfee for the design work this point. You will recall that thpse schools were originally designed for boiler/chiller systems. McAfee designed a boile^^/chiller system for those schools and we decided to use a differentapproachandtheyhave been paid to this point for the boiler/chiller concept,. , ,He^ said you are aware we did give them an opportunity to change the design and we paid them for any additional work that they chose to do for what we feel is a fair rate'. Alre.r 2 wril q •= ntore

Mrs. Parks asked if their designs were submitted and to whom were they submitted?' 2 .uscomenc .j new

Dr. Crawford said they were submitted to Mr. Truly Clark at the Service Center. ■ . .are usizie' Mrs. Parks said at the time they were submitted/ .were they ..ire jected for some particular reason? Dr. Crawford said they were rejected because we changed, th^. scop§;,^9f work. We changed the scope of work and so therefore we didn't need that design. We have those plans on file, it is just that we don't need those designs at this time because we are going to go ^.wit^, a, .different scope of work on those projects. rev have ozte to . ,

.'Ig

we.'".

Mrs. Parks said if an offer were extended to be responsible for the expenses of that redes^gn^

. 1 winallysignee:.

ach and t

.civs

Dr. Crawford said the school district would,, ,i^e, agreed,^ t,9,,;,pay fox:,- t))e redesign. We will be paying for the des;ign of sthe,,];^po combination systems on these schools and we agreed to pay for those designs if McAfee had decided to... ...... co wnOi.;'. v?. t-; tLsS”' Mrs, Parks said she was uncomfortable with a contract with a company that has not been totally dissolved. ., ..... w. .Lru.i. . • ■ ..'.rk a-z the ejcvice Mr. Truly Clark, Director, Service Center, said we have fulfilled the original contract with them. We had a contract with them to draw a set of blue prints and specs for several projects.whiqh they hnyeedohg an^ presented to us and we have paid them. Mrs. Parks said she had a problem, because,. Spjeer wo^Kke^j,with .their design and you are coming here at this point:,;^sg^.,Jilrijf^j'^^sg. to c|^b<-t^9 job that McAfee designed. It appears toh^r. that ,-i^e unethical. Maybe she is not under standingall of .^^spgc^tsj oB ..this particular operation. C; .i. gn

’.‘i

. .■.’ou.i.a

cr'the We .. wed co'paJ -■ :he rc... top/DX fe! s i g chOSii / £tC|'G’& . ■ ; CO pay. 'fo.

.2 Ci'h

2..:fc ’kith £.

oiapany

ifcteSili

1012,

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

H-32 UNFINISHED BUSINESS (Continued) Mr. Clark said he checked with Legal Counsel about this and we don't think there is an ethical problem because we havefulfilled ourcontract with them. We asked them to extend their contract and do some more work for us at the same rate of pay and they declined. Mrs. Parks asked if they designed the DX rooftop projects?

Mr. Clark said they have not designed them. They declined to do those at an extended price. They did the design for us for the chiller/boiler originally.

Mrs. Parks said she noticed Star Spencer High School on the list. thought they had only elementary schools.

She

Mr. Clark said they are not all necessarily elementary schools. Mrs. Parks asked if the design for a high school would be different from a design for a one story?

Mr. Clark said a single story high school would be the same as a single story elementary school. Star Spencer High School is a single story building.

... apo

......... .

.±.±6 ahd

don't

Mr. Dempsey asked if , wecb^ad anything i.ij^g'writ;iij_gg^^-^qq-tg.r|ifg3;g_9^ cominunications beitween ,parties to our origi:^lgijcpntra<g^ relating to sessions ,whexedh^ere were hegoti^lz^gns held? Rr. Crawford said in the Board packe^t/ with a copy of a letter that Mr. Clark wrote to all engineering firms.

•Jr:,-,

iinad to

The'l'

thOSE;

Mr. Dempsiey said Re thougjit^;the pther thingBpardfji.ai.j^iifetkBoiS^t' meeting was that we would at least expect some negotiation with this firm to take place. He asked if we have any record where those

gdourrgd^a „

... scht . on the li., . .

She

Mr. Clark said he thbugfit that was in tlie Board packet. O,•

i k uO

:.k.

‘O

j. 1S1

ejnO i E .. a

S ChOOl Ik

Mr. Darrel Shepard said there was one copy of the letter that Mr. Clark sent to, jgachL of the ^rchi;tectur^l/engineering] firms, tRe-Fp^cRetf also have the respond,O dated November '27 from the McAfee firm as well as the other responses in that packet. Mr. Shepard said it is his understanding that the McAfee firm sent back exactly the;SamO:t°^hhspts they had sent previously and attached them togRRis Xett^singj, istory Mr. Clark said each time he negotiated with them, they sent him back the same response on three different occasions,

.. ...j.

..... -ox ..o,;

ual, .COIii. xacR OX , janV XESCCirde

Dr. Crawford said one pr two companiea^d^j^-^cRpsej,^tg,? use declining to participate in the project.' ■

letter

... .V, ,, L.iLtt : haok .fiurnisi.od with said that w^s right. There was anptRex^poir^^^Ry -thgt; ^<i^lined to participate and asked to be released.

E-sOXai., L,,..... .. :. i;. ../--.iy tO. kik- i.k. 5it?: . Lx,., ’C.fie .pC.;..,.; - i.« qa.Lci' ilTl: X-;’e.d}.aStMx,?.said a ...copyj pf t,hat,,latter ...is... algggin,,.theiRpar/^' 'RjacRpR^Ri

o:?.<,

d aack-

,pxioe

aov

■ ecQrd whe.to.

those

Mr,. Dempsey asked if he conducted any negotiations as we would with any other contract specifically related to projects? Did we negotiate with any of the other engineers? Did we sit dpwn, ,,§5.^ have negotiations with any particular firm that was under contract with*this district? .Xi .

i..arf:s;'.Cf. V TJEX !. <= -aX;.- .aliC: ■-.-.jirV X£ tRe .d.;k f. t:; T thc.t iU Sl&rk Crawford said, he bailed, Mr. Cla^L^.d^yc^ witR.nn:L|,@eggingerxng

■"/ txrom the MaAfee firm ag well Sh.eaard said it is his

p,ac* dakfeix aevwetaax. ...J.... . 3

Mr. Dempsey asked if he. talked to tRe firms inj^iyidunilyc^amg Mr,

Clark said yes.

....

,.,.a

CCxthi,- xetter.

, ......

hem. p Mr r . Dewpsey asked if .he . Rad,.nogptintion. session?

sent him

Mr. Clark _said yes.

:■ ..

/. Ua. .

. . ... h-pll ; . Ltu'

XU. ;.i t n ,;:;.,.

'a e «.!,X C.

. .

any ;,.a.. el.,;- ,d.ha.;. ai.i V ff a

/-•a.'

.idx.Apa.:,

.,,U.iKp-qiA .

il<

use "E,

t;he .E ktkit;:.

.letter

I -j Jfdh. ,

.Ji; a,-A t:;:

a«

t; .i-itah-Uhttp

Z ix;,

■j 1. k

» S p axxy -RRnt..

lined

j.4a

.hf, ,.a...3k4i..iCf.fcxa xup V siagQt,..ation.3 ,;..a we would v,...,4.h any iliy .ra,,.«x,aa ?k„. y.ro:5fciCts? D.ka we negotiate "with, ;,a,yL/iat;;,!.'3 ? y,ed V.'a ihU down .a&d hath ROg0ti,atioi4B with s :C' i.a'iti' wat JCirie .taf't With, t-l.l 3 disthicty . . . -X .

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-33 UNFINISHED BUSINESS

(Continued)

Mr. Dempsey said since this Board asked him to go back and do more work on this, have there been any negotiations with the McAfee firm?■■■■■'-—-—— Mr. Clark said yes. Mr. Dempsey asked if he actually sat down with them in the last two weeks? Mr. Clark said not in the last two weeks. He said he had talked with them by phone after we received the letter.

Mrs. Terri Silver said in the Board packet was a letter from Mr. C. J. Rogers, Legal Counsel, to Mr. Darrel Shepard regarding this contract and in the letter Mr. Rogers said it is proper tp take this action and at the end he said "I feel comfortable with a written agreement with the McAfee firm and I shall attempt to do this." She asked if this had been done? Mr. Clark said we have not looked at changing our work on the multistory buildings that they have already designed. We will continue to work with them on these projects.

Mrs. Silver said in the letter that McAfee sent she found it confusing in that they referred to contracts for 19 schools that; are still in effect and yet said that any modification constitutes an additional service. Then the letter said they would perform those as additional services to the contract. Mrs. Silver said it is her understanding that they are not willing to maintain the price. She asked .-if that was correct? They are saying that this is an addition to the contract.

Mr. Clark said it is kind of confusing but what they are^^sayj^g is that additional fees are requested for additional work for the two story buildings that we have asked them to do, which we have agreed to pay them for. We asked for some new designs on .a jtwo stpry^ybîiding arid requested they remove the heat exchangers whicjiêntails-.â little bit, pf redrawing. They asked for additipnal fees fpr doing that. ano Dr. Crawford asked if the other engineering firms asked fpr additlon^l fees to redesign?

Mr. Clark said the majpr portipn did not. Wgi-had one .or two ask,.for minimum fees, but the majority of them did hot request any additional fees. Dr. Crawford said he wanted to make that poinf because,we=|^J^ve fairly negotiated with these people in good faith .and gryej^in them -eyejty opportunity and even the work that they are ,,asking add^-tign^^.t f25ofefe® heat exchanger exceeds what the other architects and- engineers; have requested. if ’ Mrs. Silver asked if it was legal for us toatake this ^ctiphthis time? Dr. Crawford said we have that opinion from Legal .Counsel alfhpugh Legal Counsel will not giye us 100% assurance thajj there may,, bpq obligations for the other 15% of the work. , bail ,jq and • . . aai e;;-; ’ ;i. ttl .b.it of Mr. Cleeta John Rogers, Legal Counsel, said it^ie-sa matter^where we need to sit down with them and negotiate the whole thing. He said he gets the impression that they are negotiable and ppnpbe talked, io, HeiSpid he has not known the limits of his authority as far as doing that, but he can try to arrive at a solution and give a recommendation that he thinks will bring closure. He said he does not think we have closure now, but there is a possibility of arriving at ite vr -wc as for Mrs. Silver asked what type of closure? was finished and we could move on.

That they would agree that work

.1 .ro ££ ft'h a. ■

,.;ivsn thvi ..J . : ons .i.

act,! or

f'airl - --V

or <±.6

thrr

. i.j

.s r.h

■ csf \vdiGrd do said

neec' a gets

r 1014.

MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-34 UNFINISHED BUSINESS (Continued) Mr. Rogers said to extract the portion of the work and be paid for what they think they have done. They probably charged for the work they have done on HVAC up to the point they were stopped. Then to continue on with the other work. This is a continuing relationship with a large organization and he has found that in most instances if you can get the parties together, most people like to continue to do business. In every instance they still have a lot of work for us to do and we have a lot of money to pay them on other portions of it. He said he thought we could get together and arrive at a fair agreement. It hasn't been done yet and it may be this contract will be held for a few days until that can be done because he does know that the new engineers would not want to get into it until they get a letter of completion from the others. Mrs. Silver asjccd if w&v^^^thi^y^o,5i^ght_j,. i^,FSaa';t finalized? She thought previously, it was said that once it was voted on, it constituted a complete contract.

Mr. Rogers said if the parties go ahead and sign it. If they decided for some ethical reason or some other reason they did not want to go through with it,..then ,we ,5fpjild be faced with an unsigned, perhaps enforceable, But unsigned contract at that time. Dr. Crawford said we have paid this firm project: He asked hp^ they; could iind^rst^fêfei^^y migjit-,^,^^ than 15% of that project at the put side? Hppagêd M^jgjRogpV'fe^^f saying they might feel we would stil/be obligêp -th?,.^ttejn t!^^nd

lupre

: ..,..asix:.anc<.; i. f Mr. Rogers said we are frying npt to pay th^^B .t^p, pijhejr^f^^^^ on thfygj^? cpnditipning pprtion,. ^hefe their ^k had tpprv,stppp^ ,^,Thg-gwegt^g^ is when was it stopped end how ^uph. nr,® they. pwe^^at wa ............ / , ;■ / V ;:;c:r-::«iiEent. c. j r ^6.3^'t be-^n dona Dr. Crawford said they pre not denying tliht| v^,jpaid t^hpii^ytopj-^the that they have done and the pthpr 15% was foi; ggpervj.s^6pQgn§ thprp^.^g not supervision 'if tBe.^pr isnot' doneC 'cQfflpdetxoi.f :pQm lidie * - Kens /

seid^ that^,,.was^,cpr2^t.

W.n.

..Rce'^ ‘i'.

, s^egs^y^p^,gn |lig

voted

Dr. Crawford said we would expect to pay them for that.

■< *,' Mr. Rogers said hndepgtending.

A r;; -x .:. . j,n,St a. matter

it,,, was L'KK

sigr. . If the\' pf-j-^tV^hgiing.Q£tl|^ with" K; .unsigned/

on,

osoided tpo gjn

uxiae Dr. Crawford asked if there was any reason for the Board not to go ahead and consider the contract; that has been recpmjE^pded forjtcj^gl^. not need to be held 'pn^^thO^prpject^pnptKM^^QyO^^iiiteii s.

A, ;-: . .......A...

Mr. _ Rogers said , he ^id ,^npt, t^nk, so.

asked nx , Bogers iu he was them teyonA.< that?

Dr. Crawford said that was pur understanding fp^r;, advi<spment jen ,, the:, ooestiph Mr. Rogers said it is,.appropriate to dp tha^ •owed .i 'thAtAiJoin'-. A, -

Mrs. silver said she,,5^antpdjtp be! pure ypu.,,ari^' they would change their price or do gny of thi^i^Rtk^g to this., the negotiations Mr. Rpgerg , is referring to is the' cohtihct that has already been done. d XV>cv:. A AAA..,. . ..AA.. ,AAi aa .,: A tii-AAi. A Xtll,.h:- .A, Mp,., Rogers said on A, fchgA.wprk they have already done.

Mps. Sp^Vpp. said on the, .rpo^tpp/DX, unit^.

Q.)! thp

•t,

Ur. Rogors said not on the rooftop/DX< units.-^^etare npt dpi^igig tha,t gt ...... ... ■ .... ...... . "hi,/'

Mps. Pfarks asked Mrs. Splyer^, po help,,her unpepgând,, to when’"she;said the;'letterris PPhfpiXng/hjAMs^^/ife^g'dpap^rijsê sl)g"^s missing something, ^hat is,.the pppfusing.êJeihept ,

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VA,

cd't doax:

1015. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

N-35 UNFINISHED BUSINESS (Continued)

Mrs. Silver said one sentence was confusing in that it sounded as if contracts are in effect; but that some things are additional service. At our previous meeting when we discussed that, we wondered why they wouldn't extend the same price. If it is an extension of the contract, why the prices of the contract were not extended also. Evidentially they do not want to do that. Mrs. Parks asked if that opportunity had been afforded the McAfee's to sit down and really negotiate? Have we actually done that?

Mr. Clark said yes that was the very first thing done. Mrs. Parks said since the last Board meeting, have you had the opportunity to sit and visit with the McAfee' Sjr;^egotia;te aJndj talk with them.

Mr. Clark said he talked with them by telephone. He said he had not talked with them (face to face) since the last Board meeting. He corresponded with them by letter and talked with them by phone. Mrs. Parks asked if this was the practice normally used. negotiations?

Telephone

Dr. Crawford asked if there was any chance that tj^ege... indivi.^ual misunderstood what we are trying to get from t^gm? He -sai^jj^ knew Mr. Clark had negotiated with them a number of times, cht; c --cractl

Mr. Clark said he had visited with them several times. Dr. Crawford said they were in attendance at the^-last Boarj^;i^eg|;ing/^h§n the Board gave us the challenge for coming baqj^ t,p the B9,ard?with a firm proposal. They were in the audience at that time and they requested some information from the district, a tape. Ha^gaid he did not believe there could be many misunderstandings of what we were looking for. .;efcin.o

:’ive

' >hone

■..

you '

.ci.

the

Mr. Clark said he did not think so either. Jrq®^ the ^^nygrsationgohe expressed that he felt that they were overcharging us by asking for additional funds. .................

,.....

Mrs. Parks asked if Mr. Clark had sat with Board last met to digcuss a contract wj-tb thgm?

said he

not

Engineering,since the

r; v' pfiom

Mr. Clark said yes.

so'.one

Mrs. Parks said using the McAfee's design.

Mr. Clark said a different design. The Mc^fg^g/js designed ihe ^qh^ll water/boiler system and we are not going to us[e-,jtjiat. We are going with the DX system.

. aral

;

;..,

Mrs. Parks said she believed in giving a person the opportunity, if there is some confusion and if the letter ji^s j not aJ^eaXjr agd vfe woap. actually sit down with them. She said she d^d lipt th^^J^iithgTTtelephpne! would be appropriate for negotiations. it tie <d thev r ussted

Mr. Clark confusion.

said

did

not

know

anything ,^,,else, to^^gll^iate

Frcur converse'.'Mrs. Parks said other than to sit down and yigj^ with,^hgm.

Mr. Clark said we have done that.

'oter f

.n..''.eernna s

the

ig for .ce the •

Mrs. Parks said not since we have ta,lked aii<^j?since they ordered the tape, she asked if Mr. Clark had actually sat and visited with them and tried to negotiate?

Mr. Clark said no.

Mr. Frank Kellert said reference is made totgnletter th^^was sen^^tp the engineering firm.;,,,, ,<3^ tho We'"a.re go .r; with Mr. Shepard said the same letter was sent to all as you can tell by the responses. c'ooortu.. . iy J. r can ax' anc. .ink -the ■to' ephcnio no,'

..;.o O'isi't '■

alle'v.'

them „

36 1016. MINUTES OF THE REGULAR MEETING OF DECEMBER 18, 1995

M-36 UNFINISHED BUSINESS (Continued) Mr. Kellert said basically they are all referencing the same date on the letter. Mr. Shepard it was simply a letter asking them to resubmit. Mr. Clark said he asked them to reconsider and to extend their prices to redesign the DX system.

Mr. Kellert asked if the same letter was sent to everybody but with different headings. What he is looking at are responses that were received from the same document except for the heading? Mr. Shepard said they were the same. Mr. Kellert said to some degree we have to work with what is before us. Since he is not privy to conversation with the McAfee firm. He knows them by sight and has not had communication wi^h them so perhaps he is not as informed as others. He said he does look at documents in front of him and he sees a letter from Mr. Soter that says in the third paragraph they agree tp, ê^gnd the new contract with the same fee structure. The next letter from Applied Engineering Consultants, says "at the percentage fee established in our original contract." Carsons and Howell says, "at put original fee of 5.,,5.Vr'cj^ftôciat^^, say "our percentage fee would not increase."There was a decline from Guernsey that they choose not to participate. There is a three page lette;;. that basically looks to him like it j.(:hat .^g>T|^;re not really going to charge you any more, we just don't want you to say it this way. In other words, we don't like the e^tpnsiqn o^jg ^rceiifeajgeMr?9Sfe of trust us we aren't' gging to charge you any more than 5.25% or‘ 575%, but we don't want to be held to that formula for our fee. In point three it says these additional service cont^jgts,.,;are. fee. By their own words they decline ,to .operat^gt ,on any,,jgg:gO;er^êge,yirJg|i alone the one that WQuld be oonsidgre!^ g,^ their contract Mr. Kellert said he did recall very"clearly what we said a week ago, because he was the one..tlK^t said itIf what yae are talking about is taking the same percentage fee and giving everybody the opportunity to extend their fee as we have, .already been pay|.ngjthem,,,.then<)g,bviQ,ugly four people understood it anii, it seemgd profe^gjoj;igl ni^d them to opt inFrom what. lig hagyîh froijt otj-^jim/:iife iS p| each firm to ,,opt in or ...opt opt .Quite tpank^^]^ hgr sai^^,j^fQiLf AitfeXp On the top of pa<gg.i 3, .'thgy have<;actuaîly dec44®4^rXP;it®lXht&8 Board that they repommend tKat Star Sp,encerj^-|^^g .adyet’tiSiPds fptngpidg^ because the aqtual .CQuat:ûctiou cost mayodm|g3îthiir;(f^|^.;ih^get. gaê said he thinks tH^t Xs Boa^^ decdsiopêj^K the, "‘hha^ refer to which is the Proposition J, Bond Jîhanpial jRepprti^s npte^n force because we took an 85% rule last spwer îj-igThatais shptcS numher that would beappropriate apd yet,, although, /J:heygdg want to extend their contract for the work tk^garg alrgadyedg^pg^gj^êy feel free to recommend tp the Board that we .gp4-aikead a%dr^ ?Oitgt|)j^g out for bid. He said’ from vhat he’daa ipyfrp^ of we haye ■ one firm^ put... of ^s^pp^-' A- ^;iy 'more han A'! . 25%''c "'6

...... -"ija Ci MU 1 Si. ICC .Cl T f s © „ I.,'. noint Dr. Crawford said thoy have misapplied possibd^.-^he pont^acdt (gWouu^^jtxSJI the budgeted amount. , As you recall .at tt^ Qpt^ber 2 .Bogrdcigggting Board apprpved ap amendment f orgthg .yaripug zsph9p|s belp^gyhat; .ypPaMt? P^lkfug^^abput... ,. v-iry .. y what ... said a week ago,

:.i........

ece c.er

c.. .

;,c,at w©

C' t&lking acQut is-

Mr. Kellert said the point in principal is ngty|Bcdet34fp[cp we ask if they want tp exteud Phe codtrapt . gyg^ybpdy ,wae-jg^tptheQg|L^g document ^hd we get fp^r pepple thek PPS don't, and one that, wgpts to, argue dith a jthree pdget;l©t|er,gg gg questioned what i^Ahp^etjlutipg and- yd^h As th^^ t^l,,w^g^'^^he ;y..'..'c

r-cci.

...

;.i-

<iC'cual4y

..icCided to., t

. the

Qr > Crawford sgid we applied .fhe math agjjWP thonight wejiydkPPfe^ proppsai and At^P?-^ PrfiPPdppX; vps P§?9®htages that they presented. r l they ■ . ;c. i'i c. ,.4'.. c.;-: .-.icnc t.i.rt5Lnc.c. . Rssport is xiot 'in Mr. Kellert said tkpre, is obyiously spij^etjiingj tiere^’ g@mm}jnipgt|p(i vre have every one else.. .. ■■

. . ........ . .

...... '..

C'i.U

gp. cd-t- .yOKp, pi

put. upper A:- '6

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iSverybocy was >keht ;. i'ie-.sama

1017. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-37 UNFINISHED BUSINESS (Continued) Mrs. Parks said when the vote is called and the debate is over, she wanted the record to reflect that this is not a personality problem, it is a principal and she cannot support it. She does not intend to get into a discussion at the time the vote is cast.

Superintendent's Comments Regarding Item I

Dr. Marvin Crawford said the reason he asked permission to address Item I is that staff is on record several weeks ago stating that we would investigate change orders with Pope Construction Company regarding the Parks Elementary School. There were a number of items that we visited about that we might be able to pare down in cost. We have had very little cooperation from the architect. We^haye issued; iajtnumber of recommendations to the architect. He has failed to come back with revisions we might provide the Board regarding those change orders. The information that we made to the Board several weeks ago regarding the construction of Parks School, hopefully negotiating some downward change orders has not developed to any great extent. What the Board has before them does show about $24,000 in change orders. That is considerable less than we had planned to present to the Board. Also the change order that you had to vote on tonight dealt to a great .extent with city code violations. These plans had not been presented to the City,properly and the plans that you voted on for the Parks,, Elementary Sc^ppl were. a little out of compliance. We had to add some restrooms, additional entrance area, some other safety features, some fire features, that were just not included in the original designs. Dr. Crawford said he was simply going on record with the Board by saying that we are getting very little cooperation from that architect. He does not intend to recommend payment for his services until he does cooperate with the Board and staff. The Board will be hearing about that,;;jn^tter in-, ttvie:, very near 'aaou IC future. kv' thcit NEW

B U S I N ESS

."tion i •r of .n coa. V. hcLVe. iciil t-cac;. ' iatire Viha-'

(NONE) C I T I Z E N S'

COMMENT S

(NONE) BO A R D

..rt/a'i'. 3iU:.ec

M E M B E R S'

EXEC U T I V E

C 0 M ME NT

S E S S ION

Thelma R. Parks Terri Silver

MOTION: SECOND:

A,.

Cx'. tbt. , - Js'; I., pex'a't.. a /c

C: ,

■

aued •A

r.;. :a.: Axrdx'fcgar

age, ,, ..a . Soard O.c; A is cont:. .A, AAiiO A?.AA'a.ii , A.t. t; :A:tsfc city ..sry Scnoc.

- 'XfAtSS aaa

'XOX'C

a Ac Ul

az'o garx. A. re a '?, a a :.o xa xh trie Eli .:Ln t.he Va ■

/'..g ti’e Asated very A-:;.' O..'.'

£„ Ci-AS XAA the change AA -S X S sf-abie order y co do ogsirly lAore s oiC'JunL A A A.'e.rs, 'e os h '''’^-“0' , CAXOitAAC ,iAo anc. y I'.ear

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM A. CONSIDERATION OF EMPLOYMENT OF LEGAL COUNSEL IN THE WILLIAM PRICE CURTIS V. BOARD OF EDUCATION OF OKLAHOMA CITY PUBLIC SCHOOLS, ISD NO. 89 OF OKLAHOMA COUNTY, ET AL., CASE NO CIV-92-2059-L LITIGATION. ROLL CALL

Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

The Board went into Executive Session at 10:03 p.m.

?.L-?OCi£. . sc:

-Ji'B Cl'O'a iilfcfc 1,,

ICC

iL. as cs

R. #142 APPROVAL FOR EXECUTIVE SESSION 10:03 P.H.

1018. MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

M-38 IN

R. tl43 RBCCNVENE IN OPEN SESSION 11:20 P.M.

OPEN

SESSION Thelma R. Parks Terri Silver

MOTION: SECOND:

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. Mr. Mr. Mr. Mr.

ROLL CALL

Kellert, Dempsey, Carter, Bogle,

MOTION CARRIED 7-0. IN R. fl44 APPROVAL TO PREAPPROVE MR. R£»ERT NELSON AS LEGAL CODNSEL IN THE WILLIAM PRICE CURTIS CASE

OPEN

MOTION: SECOND:

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

,The JBo3^d_ req^Qnyened^ a-^.,gjP^^^O

aye aye aye

|9S;!g

SESSION

Frank Kellert Michael Carter

ITEM A. CONSIDERATION OF EMPLOYMENT OF LEGAL COUNSEL IN THE WILLIAM PRICE CURTIS V. BOARD OF paJUCATION OF OKLAHOMA CITY PUBLIC SCHOOLS, ISD NO. 89 OF OKLikHOMA COUNTY, ET AL., CASE NO CIV-92-2059-L LITIGATION. y

i • ■-

ROLL CALL

APPROVE MOVE THAT THE BOAKP4 THREE DEFENDANTS, MR. ROBERT NELSON OF SHERWOOD AND BROWN TO BE ADDED TO THE ATTORNEYS TO BE USED BY THIS DISTRICT AT $125.00 PER HOUI^. Mr. Mr. Mr. Mr.

Kellert, Dempsey, Carter, Bogle,

-DETERMINATION BY THE THE FIRM OF NELSON, LIST OF PREAPPROVED A RATE NOT TO EXCEED

V 'L ■

a 5'-.

Mrs. silver. Mrs. Parks, Mr.. y^^rgain Km

aye aye ■ aLye aye

aye aye aye

MOTION CARRIED 7-0. DISCUSSION M^Sj, Thelma R., .Parks..asêd^-f or clarification^ô:^;^,ê,^ôt^Qn^gg

iljLIAKi

■ K.n?. <5-. vF . i CIT:; FD3Lin Sea0O.=..S. XSE Mr. Frank Kjgllert saidpwhat the motion did was’,,^^j^dd Mj;., firm's name to the preapproved list that the Board customarily useii and to make, Mr..^Nelson. . defgi^c^jits., Mr. Kellert said if the defendants,want Mr. N.elsonfjvtp defend_.,tf^f®,1ijhey will have the final say. '' ' . L,ii.'L i .-..y., .sFil \-.?O EZF 4' Mr. Ron Bogle asked if the defendants should make the formal request in writing?

Mr. Kellert said the defendants should declar^^j.?!, writing Park:.

ADJOURNMEN T

R. «145 ADU0DRNHH9T n:22 P.H.

ak', ayF avt'-

There being no further business, the meeting adjourned at 11:22 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Frank Kellert. On roll call, the votes were as follows: Mr. Kellert aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. aotioa.

.,■( O'

THEREUPON .THE MEETING, W,^S AJp^QUj^ED^

, . .

•J r. NaisoF ;incti,pas 'cqmarily ,L;e'4 sn.d J4r a i a fi cl an 'i

s ic a

. I.'".'., 'S'.-S- V t.i .f ..i iai'.'J ■& i.»V 'Ci'FS: 'tlFt (An audio cassette recording of th%,me^-^iiigy. Session, is pn file in the Office of the Clerk.) ■

s I...

foacsial request in

. . xaake

. .in

..1.

iting.

1019, MINUTES OF THE REGULAR MEETING OF DECEMBER 18,

1995

THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Minutes approved by the â&#x2013; TtrJ_________ , 19S^.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

Education

this

___

day

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

Witness my hand and seal of this School District this , 199fe

Clerk, Oklahoma City Board of Education

(SEAL)

day