1.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
A
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY
8, 1996, AT 7:00 P.M. Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
PRESENT;
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mrs. Terri Silver gave the invocation and led the pledge of allegiance. Presentation of colors was made by the U.S. Grant Marine JROTC under the direction of Major Dennis Weber. ROLL
CALL
ROLL CALL
At the time of the Roll Call, all seven (7) members of the Board were present.
INTRODUCTION
OF
VISITORS
/
Mrs. Parks commented about the JROTC group from Southeast High School. MINUTES
MOTION: SECOND:
OF
PREVIOUS
MEETING (S)
Wayne Dempsey Frank Kellert
MOVE FOR APPROVAL OF THE REGULAR BOARD MEETING, DECEMBER 4, 1995; THE SPECIAL BOARD MEETING, DECEMBER 8, 1995; THE SPECIAL BOARD MEETING, DECEMBER 11, 1995; AND THE REGULAR BOARD MEETING, DECEMBER 18, 1995. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
R. #146 APPROVAL OF DECEMBER, 1995 MINUTES
aye aye aye
MOTION CARRIED 7-0. BOARD
MEMBER S'
BUSINESS/COMMENTS
RECOGNITIONS 1.
J
RECOGNITIONS
Recognition of the John Marshall High School Football Team for winning the 1995 5A State Championship. Recognition to be accepted by Mr. Clyde Ellis, Head Coach, and Mrs. Vallene Cooks, principal.
Players
/
( 2.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
H-2 BOARD MEMBERS' BUSINESS/COMMENTS
Marcus Armstrong Kevin Butler Brandon Chiles Darrell Clark Josh Coats Elie Cohen Michael Cooper Dennis Day William Dimsdale Jr. Ellis Demanio Ford Kris Franklin Antonio Fuller D.J. Gisson Orville Glover Lamar Harris Robert Harris Seneca Harris Toby Hendrich Bryan Hilburn William Hill Julian Johnson
(continued) Tony Jones Julius Jones Ronald Jordan Terrell King Thomas Lantz Arnold Laskey Aaron Laskey Jeff Leep Randy Lollis Oscar Mason Justin Matthews Tango McCauley Kevin Moore Tony Newsome Lamar Perkins Hosea Rogers Isaiah Smith Lee Sutter Reggie Tate Tony Thompson Zach Trout
Managers
Melinda Gregory Crystal Swanegan
Monica Mathews Keisha Thornton
Head Coach
Clyde Ellis
Assistants Andy Bogert Darrell Alfred Tom Abels Richard Kilgore Bernard Rhome
David Hall Leodis Robinson Regio Hahn Mark Adams
Recognition of the Southeast High School JROTC Drill Team for placing 1st Overall in the "Oklahoma Cup" JROTC Drill Competition. Accepting the award is Drill Team Commander Cadet Major Larhonda Beane. Lieutenant Colonel Darrell Bodenhamer, Senior Air Force Instruction at Southeast, spoke a few words about the Drill Meet. Also, Dr. Jan Borelli, principal at Southeast High School was introduced. Recognition of the following winners in the annual Festival of the Horse Contest.
Cartoon Strip
1st Place - Chau Kim & Patty Rios, Roosevelt Middle School 2nd Place - Twana Ross, Hoover Middle School
Equine Art 1st Place - Rickey Nelson Patton, Harding Middle School 2nd Place - Chau Kim, Roosevelt Middle School 3rd Place - Tyrone Gipson, Hoover Middle School Native American Horse Blankets
1st Place - Trista Turner & Lacy McDaniel, Jefferson Middle School Indian Blankets
1st Place - Chris Harris, Bodine Elementary School 2nd Place - Warner Burget, Nichols Hills Elementary School 3rd Place - Kelly Glover, Cleveland Elementary School
Cartoon 1st Place - Robert Simpson, Coolidge Elementary School 2nd Place - Chelsea Lennon, Wilson Elementary School
3.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
H-3 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Art 1st Place - Kenny Smith, Telstar Elementary School 2nd Place - Jason Hill, Nichols Hills Elementary School 3rd Place - Troy Colbert, Edwards Elementary School
Dear Abby 1st Place - Tanner Blair, Kaiser Elementary School 2nd Place - Christopher Nitzel, Capitol Hill Elementary School
Historical Conversation 1st Place - Emily Benham, Quail Creek Elementary School 3rd Place - Heather Hill, Kaiser Elementary School 4.
Recognition of the following Northwest Classen students who were selected for the All State Choir. Emily Krebbs
Alfred Shells
High
School
Cheryl Taylor, Teacher
BUSINESS 1.
Garfield Elementary School Property Declared Surplus Approval to declare the Garfield Elementary School property, 4138 South Drexel, Oklahoma City, Oklahoma, 73119, surplus and no longer needed by the District; further recommend that the Executive Director of Board Related Services be directed to obtain the necessary appraisals and proceed with advertising the property for sale in accordance with the guidelines in Board Policy F-12; SALE OR LEASE OF DISTRICT PROPERTIES and in accordance with state statutes.
MOTION: SECOND:
Frank Kellert Michael Carter
MOVE FOR APPROVAL TO DECLARE GARFIELD ELEMENTARY SCHOOL PROPERTY SURPLUS AND NO LONGER NEEDED BY THE DISTRICT 2kND TO BE PLACED FOR SALE. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0.
DISCUSSION Mr. Wayne Dempsey asked where 4138 South Drexel, the address of Garfield School, was located. He asked if there was some kind of a problem with this building. Mr. Darrel Shepard responded that one of the problems was break-ins It's been vacant for about 15 years, and used only for occasional rentals to various groups for a few months at a time. There is a potential buyer for the property and we would like to explore the possibility of selling. He said the total site was about 7.41 acres. Mr. Dempsey asked if we anticipated any growth in that area.
Mr. Shepard stated there's no perceived need for that particular building at this time. The condition of the building would not lend itself for renovation for use as an educational facility in terms of the cost. In terms of long range growth in the area. Dr. Kimball and his staff would be better able to speak to that.
R. #147 APPROVAL TO DECLARE GARFIELD SCHOOL PROPsarx SURPLUS
A 4.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
M-4;
—
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Parks asked if we had a potential buyer for this property. Mr. Shepard said a private concern had expressed an interest. He said they would actually put the property on the market, offer it for sale to the public, advertise it and follow all the guidelines as listed in the Board Policy. 2.
Parcel of Land On Belle Isle School Site Declared Surplus Approval to declare a parcel of land on the Belle Isle School site, specifically identified as:
A point on the South line of NE/4, said point being 30.00 feet east of said SW/C of Said NE/4; thence East along the South line of said NE/4 a distance of 630.00 feet to a point being 30.00 feet South of the SW/C of lot 1, Block 1, Roberts Country Club Addition, and the East line of vacated North Altadena; thence North along the West line of Roberts Country Club Addition and the East line of vacated North Altadena at a distance of 320.00 feet; thence West and parallel to the South line of said NE/4 a distance of 630.00 feet to a point 30.00 feet East of the West line of said NE/4; thence South 30.00 East of and parallel to the West line of said NE/4 a distance 320.00 feet to the point of beginning containing 4.6281 acres, more or less
to be surplus and no longer needed by the District; further recommend that the Executive Director of Board Related Services be directed to proceed with advertising the property for sale in accordance with the guidelines in Board Policy F-12: SALE OR LEASE OF DISTRICT PROPERTIES and in accordance with state statutes. R. #148 SUBSTITUTE MOTION TO POSTPONE ITEM 2 UNTIL JANUARY 22, 1996 MEETING
SUBSTITUTE MOTION MOTION: SECOND:
Tom Yeargain Thelma R. Parks
MOVE TO POSTPONE ACTION ON ITEM 2 UNTIL THE NEXT REGULAR MEETING OF THE BOARD OF EDUCATION, JANUARY 22, 1996. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
DISCUSSION Mrs. Parks said that since they had voted to postpone the action, the comments she had would just wait. She did have some concerns about the property; whether or not an offer has been made; whether the people in the community had an opportunity to know that a parcel of this land was to be sold. She felt the people of the community should have some opportunity for input and to know what the buyer planned to do with the land.
Mr. Kellert stated that it was a several step process. At the time the District declares the land surplus, they can see what interest there would be in the market. He asked if it were not identified as potential surplus property, under what basis the Board would entertain discussions from neighborhood groups, developers or anybody else. He said he saw this as a step to opening that door. He said he would appreciate any procedural assistance from Mr. Shepard as to what they normally do to involve patrons or invite interest from developers. Mr. Shepard said that normally we would not start talking to patrons about selling a piece of property until after the Board said to go find out about it. He said there was a process by the Board's own policy
——
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
H-5:
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
that would involve not only seeking buyers for a piece of property, but making sure that any concerns about the sale are at least addressed. If the Board takes action tonight to start that process, he would take the next step to talk to the neighbors. Mr. Shepard said he did not feel comfortable talking to neighborhood associations or anyone else about the possibility of selling property unless the Board has given the authorization to do so. He stated that he had sent a memorandum to the Board in October indicating that there was some interest in this property and that they would be looking at the possibility of bringing some information back to the Board.
Dr. Marvin Crawford asked if time was really of that much essence with the individual who had expressed interest in this property. Mr. Shepard answered that to his knowledge it was not, and the two weeks would certainly not hurt anything. Mr. Kellert asked if we would be in this same situation two weeks from now, having to act on this same motion in order to invite citizen's comments. He said that even if the Board declared it surplus property, it did not necessarily mean that they were agreeing to sell it at this time. He did not want anything to be construed as that.
Mr. Shepard said that the only time staff could sell property is when a motion is made to sell property. If the Board elected not to sell for whatever reason, then the next motion would be that it remain in the custody of the District. There's no way the property could be sold without specific action of the Board. Normally, it's about a two month process before a recommendation could even be made.
Mr. Dempsey stated that he had refreshed his memory with the back-up information they had received. He found a memorandum from Mr. Shepard talking about the possibilities of declaring this property surplus. He said Mr. Yeargain was definitely on the right track. He said he felt very strongly that there should be involvement by neighborhoods before they do anything. He stated it would be premature to declare property at Belle Isle surplus until they had resolved the question of whether this property has any value to the instructional program at Belle Isle School. He said he had not seen one thing that indicates whether this is land that is not being used by the school, or it's land that is being used by the school. Obviously, someone has come tonight to speak on this issue and if we delay this for two weeks, they will come back. I think that we have to be very cautious in what we do, because I recall two and a half years ago, there was a big push on for us to declare the Nichols Hills property surplus, and today we have one of our finest schools in Oklahoma City there because we didn't declare it surplus. In hindsight, I look at some things that we thought were the right things to do at the time. We sold the Riverside property and then the next year we bought 51 portable buildings. A lot of those went to that area of town. I hope that we do some indepth study before we sell anything else; before we look at the possibility of selling other properties and make sure that the needs of the school children of Oklahoma City are addressed first and that the needs of neighborhoods are respected, secondly. Mr. Yeargain said he agreed with Mr. Dempsey. He felt that when they declare this as surplus, the Board has already given the intention of selling. Staff says we can still have a Belle Isle School, but what it's saying is that we're not going to try to expand or do anything with this program. It leaves a negative effect and he felt the people should be able to come out and talk about it before it is declared surplus. Mr. Yeargain said that if we get rid of half of that school ground, it would never again be a regular school. He felt what we have right now is Belle Isle, and we need to find a place to replace it before we get rid of it. Mrs. Parks stated that the word "surplus" has her concerned also. She asked what instrument we used to declare that the property is surplus.
Dr. Crawford said that he thought that was a procedural matter. If the Board is going to rid itself of any property or consider its disposition, it needs to consider the property surplus as its first step. Mrs. Parks said there is a school there, so what instrument was used to determine the parcel is surplus?
6.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
H-6'
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Dr. Crawford addressed Mrs. Parks and Mr. Yeargain's concerns by stating that there are about thirteen and a half acres of property on the Belle Isle site which is really larger than an elementary school needs. The rule of thumb for an elementary school is about eight acres, so if they maintain an elementary school there or a special education school, or even a large school, there's still ample acreage should the Board sell five acres.
Mr. Bogle asked how much they were proposing to sell or to place on the market. Dr. Crawford said four to four and a half acres. Mr. Bogle said they were really not taking an excessive amount, leaving about eight acres or more for continued use.
Dr. Crawford said the only reason to be concerned about the acreage would be if we were to convert that to a middle school site some time in the future. But, an elementary school would not need more than eight to nine acres. Mr. Kellert added it would be helpful to the Board if the reconsideration had come with a drawing of the site. All of the investment that has been made at Belle Isle: the parking lot, the grounds, backstops, everything is on the north side of the building and this in fact would really not do anything except make several soccer coaches angry that there's not a practice field in the neighborhood anymore. That's really what that property is used for right now. Three soccer teams work out on it. Dr. Crawford said there would still be an excellent site for a soccer field there.
Mr. Kellert stated again that before the Board can talk to neighborhood groups or anyone else about any of this they will have to declare this property surplus to open the door to those discussions, which they may then close later. Procedurally, his understanding is that this body has to declare this property surplus before they can engage parties in discussion of the sale of the land. The first move belongs to the Board. Cleeta John Rogers said it has to be declared surplus before it can be acted upon. Mr. Kellert said he understood that this motion was to open the door for a two way discussion rather than just the one way discussion which we will now have. Mr. Yeargain said He said these are not adequate. If same state it was fields.
this is not a grade school, but a not grade school kids, and maybe we could utilize this school, it 10 years or 5 years ago when they
Special Ed. School. what we have now is could be put in the had sports on these
Mr. Dempsey stated that whether or not we declare this property surplus, we could hear whether either school officials, parents or the neighborhood association feel this could be sold or not. He said they could enter into a discussion anytime to present compelling arguments to this Board that a piece of property should not be declared surplus and that that property ought to remain part of the Oklahoma City Schools or in this case part of the Belle Isle School. Neighborhoods for years have used restrictive covenants to ensure that there isn't additional growth in the neighborhoods and that construction in neighborhoods must comply to some kind of standards. He didn't think that it was unreasonable to ask if the Belle Isle neighborhood favors this property being parcelled off or sold for development. The development could be almost anything, and it would be up to the City to decide what could be placed there. He agreed with Mr, Kellert that he would like to see a map of the plot of land that's in question, also to know what the educational impacts if any would be of removing this partial of land from the school District. He did not think that they had to declare the property surplus unless they are intending to sell the property. He felt there may be compelling reasons to declare the property not surplus.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
M-7 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Parks stated she wanted to know if persons were asking to speak during the time of discussion or during Board Comments. Mr. Bogle answered that they requested to speak at the time the motion was being considered. Mrs. Parks asked if this would be the time that they could speak. Mr. Bogle said the chair ruled that they could speak during the normal citizen's comments, because there in no motion that'll be considered that's related to the issue.
Mr. Kellert asked that when this is brought back that drawings, and a General Counsel outline of the procedure also be brought back. He thought they had made too much out of the word "surplus" because that's something that can be undone as fast as it can be done. Whether it is necessary for this discussion or not, is a legal opinion. Mr. Yeargain said that he agreed with Mr. Kellert, but Garfield has been vacant for fifteen years. He said Belle Isle is still being used as a school and they were going to take part of it for surplus. He said Garfield should have been declared surplus fifteen years ago. Mrs. Silver asked if the procedure is to declare a building surplus before discussion is held with these groups? What happens if staff has discussions with these groups before it is declared surplus?
Dr. Crawford replied that he didn't think there was a problem, but he didn't think staff felt comfortable in talking to neighborhoods about possibly selling property unless the Board has given the indication that it might consider the property as surplus. Mr. Bogle asked that as a compromise, if they could amend the motion with language that would open the door for staff to talk to neighborhood associations and others. Mr. Yeargain said he would still like to hear these people. Mrs. Parks said she would like to hear those who have come tonight talk. Mr. Bogle stated that he did not have any objections if the Board would like for the citizens who have requested to speak to the issue speak to it at this time. Mr. Bogle asked if there's have registered to speak on objections, Mr. Bogle asked on the Belle Isle question, CITIZENS
an objection to having those citizens who this issue to speak at this time. With no that those citizens who have asked to speak speak at this time.
COMMENTS
Mr. Orel Peak who was principal of the Carver-Belle Isle program for twenty one and a half years, felt that he knows about as well as anyone in this District the needs for very special students. Mr. Peak spoke in favor of keeping the Belle Isle School. Robert L. Goldman served on the Belle Isle Community Board for six years in an advisory capacity. Mr. Goldman spoke of his close ties to the kids of Belle Isle School, and he wanted to encourage the Board to keep the Belle Isle School.
Ms. Carol Heinen, President of the Belle Isle Neighborhood Association, spoke against selling any of the property. Mrs. Terri Silver discussed her concerns with the legality of splitting the property since it was donated property. She expressed interest in seeing what information Legal Counsel could give on this.
3.
Revisions to Board Policy B-24;
Board Meeting Procedures
Approval of recommended revisions to Board Policy B-24: BOARD MEETING PROCEDURES, as shown on the following pages. First reading at the December 18, 1995, Board meeting. [Please note and include in the motion which option (1,2,3) will be used as shown on page A-6 and A-7. Shaded areas represent revised language since the last meeting.]
8.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996 M“8 =
BOARD MEMBERS' BUSINESS/COMMENTS R. #149 APPROVAL OF BOARD POLICY B-24: BOARD MEETING PROCEDURES
MOTION: SECOND:
(continued)
Wayne Dempsey Michael Carter
MOVE FOR APPROVAL OF BOARD POLICY B-24: BOARD MEETING PROCEDURES AS SHOWN IN THE AGENDA TO INCLUDE OPTION 3 WITHOUT PART C AND CHANGE THE WORD "ABSTAINING" TO "DISCUSSION" IN THE FIFTH LINE FROM THE END ON PAGE A-7, AND IN THE LAST SENTENCE ON A-7, DELETE THE WORDS "AND LEAVE THE TABLE". ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
9.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
M-9
BOARD MEMBERS' BUSINESS (Continued)
OKLAUO>L\ ClPi' PLTJLIC SCHOOLS
POLICY:
B-24
901) NORTH KLEIN. OKl.zMK ).M.\ (TTY, OK 7.31 06
ADOPTED: 12—17—79 REVISED: 1~8—96
"Establishing Excellence”
BOTIRD MEETING PROCEDURES QUORUM
A
majority
of
the
Board
shall
constitute
a
quorum
for
the
transaction of business. RULES OF ORDER Except as otherwise provided by law,
Department conducted
of in
Education,
accordance
or
by
with
the
by regulation of the State Board,
Robert's
Rules
meetings
of
shall
Order,
be
Newly
Revised.
SUSPENSIONS OF RULES OF ORDER Amendments, alterations, corrections, or repeal of the rules may be
made,
or their operation may be suspended for the meeting,
at any
regular or special meeting of this Board by vote by a two-thirds
(2/3) majority of Board members present. REOPENING
No
ISSUE
question decided by the Board shall be raised again for one
calendar year thereafter except: A.
When a motion to reconsider is made by a member who voted with the majority on the original question; or
1 of 2
r 10.
MINUTES OF THE REGULAR MEETING OF JANUARY 8. 1996 H-10=
BOARD MEMBERS' BUSINESS (Continued)
B.
When permission to reintroduce the motion is granted by
a majority of members of the Board present.
VOTING METHOD
Votes on all motions and resolutions shall be by "ayes" and "noes". The vote of each member must be publicly cast and recorded.
All
motions shall be carried by a majority of the members present who Board members should abstain from voting ONLY if they
cast a vote.
have
a
conflict
resolution. only
of
to
the
or
An abstention, because of a conflict of interest,
is
appropriate where
interest
respect
motion
interest
a
in
responsibility.
a
Board member's
matter
Prior
with
to
conflicts
with
discussion,
announce that a conflict of
Board
or
financial
his/her
official
personal
the
interest exists.
member
Board
shall
If a conflict of also
refrain
from
participating in any debate or discussion concerning the
issue
interest
exists,
the
member
shall
until after the motion is voted on.
ORDER OF VOTING Board members
shall vote in Board District order
(1 through 7)
except for the president of the Board, who shall vote last on all
action items. "no"
unless
Board members may not pass, but must vote "aye" or
they have previously
announced that
a
conflict
of
interest exists and that they will "abstain" from voting because of
the conflict. Cross Reference: Policy B-09
2 of 2 (B-24)
11. MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
M-ll= BOARD
MEMBER
COMMENTS
Mr. Dempsey said as a matter of perspective, he found an article in The Daily Oklahoman this morning he thought was rather interesting. The headline of the article read "Denver Airport Radar Problem Detailed." The 4.2 billion dollar airport in Denver which opened well over budget and well behind schedule. He thought it was quite interesting to see that their multi-million dollar radar system during a six month period in 1995 broke down 135 days out of the 181 days it was in operation. I just say that in terms of saying, "Let's get some perspective here." Mr. Bogle said if we have to install any radar in the Oklahoma City School System not to use that consultant.
Mrs. Parks extended congratulations to Larry Foster of Douglass High School who was a winner of the Oklahoma City "Big All-City Scholar Athlete Award." His picture appeared in The Sunday Oklahoman with his coach, Stanford White. The second item Mrs. Parks mentioned was an article in the paper thirteen ways to make life more enjoyable. She recommended the article to all present. Also, she commented that the report concerning drugs, safety of our schools, prevention and intervention, presented by Mrs. Williamson last week was outstanding. She expressed her concern about the report in the Board packets about the drug problem as it relates to the drug dogs. She said there is a school that continues to have a high number of drug findings, and she hoped something is being done about that to cut the number of cases of drugs. She said she hoped the reports would always be accurate. Her next comment had to do with allowing students to opt to receive a pass or fail grade rather than a letter grade. She said that could be an advantage to an athlete or a disadvantage. She did not think athlete's should have that option. She asked that they look at it closely and not allow this. She asked to have a conference with the Superintendent to discuss Communique 132, the Financial Plan and Analysis. Also, she commented that three students from the Oklahoma City Schools won three scholarships on a national level. She commended the students and staff for this accomplishment.
Mr. Bogle reported that Terry Harris, A John Marshall Booster, had some interesting news. At Friday night's game at the McGuinness basketball tournament, John Marshall played Northwest Classen and generated the largest attendance in the 37 year history of the McGuinness tournament. Also, Estelle Lassiter for Northwest Classen made 46 points. He congratulated the Oklahoma City Schools for drawing such a great audience at the McGuinness classic. Mr. Carter commented on the athletic team grading practice. It was his understanding that it would be an additional grade on top of their 6 hours, and therefore it would be a detriment to scholar athletes and could lower their grade point average. Dr. Crawford said that was correct, and the reason this change was being enacted is to enable athletes to compete for valedictorian. If a student is taking a weighted class and makes an A and an athlete makes an A, the student taking a weighted class would automatically have the advantage.
Mr. Carter said that him a better chance. controls from staff install those now. ventilators, but he going on.
if a student opts to take a "pass/fail," it gives Also, he requested information concerning central and a proposed cost on how much it would cost to He knew they had some problems with the unit felt they could head it off by monitoring what's
Mrs. Parks asked if there were six classes in a regular school day with all athletic activities after school. She didn't think they had ever provided for football to be counted as a sixth class. It's an activity that is counted after the school day. In other words if we have five classes, we don't put football on that sixth hour to make up the six classes.
Dr. Sconzo explained that interscholastics is not a part of the six period' day. Currently, a grade is given for participation in interscholastic sports and that appears on a students transcript as a seventh grade.
z 12.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996 M-12=
BOARD MEMBER COMMENTS
(continued)
Dr. Crawford asked if it had not been averaged into the grades. Dr. Sconzo explained that the seventh period athletic grades is figured into the students grade point average. Mrs. Parks said that it's also divided by seven instead of six, and we want to make sure that when the grade is averaged that it's divided by seven instead of six. Mrs. Parks expressed her appreciation to whoever prepared the "Crisis Response Manual." She felt it was an instrument that one could use in the time of crisis.
Dr. Sconzo said that it was put together by Mrs. Anita Walker. Mr. Kellert expressed his appreciation also for the "Crisis Response Manual," He thought it was nice work that could be very helpful. Also, Mr. Kellert said that he felt the Oklahoma City Public Schools athletic reputation had turned a corner, and that the leadership of Mr. Griffin had carried down into the coaching staffs and booster clubs. He expressed that it was really nice to see the reputation that is being established in the District for our student athletes.
CITIZENS
COMMENTS
Mr. Jim Purdy, PTA Council President, gave a PTA update of PTA membership in the District, noting how it had grown over last year's membership. Also, he discussed the school calendar, and PTA meetings we've had this year. Ms. Loree Schrank, patron, Transportation Department.
expressed
several
concerns
with
the
Mr. Terry Harris spoke about a leadership seminar called "Clue" which is to be held at John Marshall High School on February 10.
LEGAL
REPORT
Mr. Cleeta John Rogers, General Counsel, said he had provided a written memorandum to the Board on various matters and added a reminder to the Board and all those in attendance regarding the election on the millage as well as for two new members. Mr. Ron Bogle asked if the Board is able to advocate passage of the millage election, while the staff cannot. Mr. Rogers said staff are supposed to provide information, but to use any type of school time to advocate a position is questionable. Mr. Bogle said to clarify his position. Board Members can advocate passage of the millage anytime. SUPERINTENDENT
REPORT
Dr. Crawford made comments regarding action item one, which refers to Communique B132. He said this narrative and this report are of great significance to this school district. This Communique deals with some major re-direction of funds that the staff feels is necessary to fund the 96-97 budget,just to stay even with the level of service that we're providing this year. It's normal for the staff and especially the superintendent to yell "wolf" about dollars, but Dr. Crawford wanted to emphasize to the community, to the City of Oklahoma City, to our school staff and certainly to the School Board that we have a funding dilemma, a budget dilemma that we'll need to work through next year. There are just not funds available to do the things we'd like to do with the additional costs that will be necessary to fund the 1996-97 budget. Communique 132 spells out to the best of my ability the things that I think you need to consider. Over the past several years the Oklahoma City School District has been in, to a great extent, a declining situation, which allowed for some additional funds. For the last few years, we've been able to rely on some reserve funds that are simply not there anymore. Now, we must have additional dollars to even provide basic physical plant services, transportation services, and service
13.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
H-13-
SUPERINTENDENT'S
REPORT
(continued)
vehicles, which are in very deplorable condition. Our service equipment is inadequate, our instructional equipment needs to be improved, our supplies and materials allotted to our teachers must be enhanced. There is no other way to do this other than redirect funds. Several items have been mentioned which need to be addressed in this District including our copy machine procedures and the copy machines themselves. The fact that we've opened some new schools and have done some great things with the '93 bond issue necessitates some additional costs for utilities, additional costs for technicians and service. The magnet concept, which has worked very well in this district, is a costly concept. The block scheduling concept does cost additional dollars if it's implemented under the present format. There are many other things that are going to have to be addressed very honestly and openly by the Board over the next several months. When you employed me, I assured you we'd begin the budgeting process in October. We've done that. This really is the first phase of our report on our budgeting process to the Board. There will be some action requested in just a little while regarding this matter, and it's imperative that the Board give it a very high priority of importance. This Board knows that our Teacher Retirement contribution this year increased by almost a million dollars. Next year we're going to see even an additional $900,000 increase in teacher retirement which is a major factor on our school budget. Campus security costs will assuredly increase next year. Our campus electronic security systems are becoming antiquated, and some will need to be replaced. The lawn service needs to be improved as does the building maintenance. Workers' Compensation needs to be decreased, but we must by state law adequately fund our Workers' Compensation program. Dr. Crawford also mentioned that we were not able to promote the District image properly and we had cut last year the Curriculum Supervisor and facilitators, which are the heart of a sound instructional program. He said that all federal funds are expecting a 17% decrease next year which is a million and a half dollars. If State Question 669 should pass, it would reduce the budget even more. Dr. Crawford said that after close scrutiny of the budget, they were going to have to very seriously consider a major reduction in force for this coming year. He asked the Board to consider action on the 1995-96 Retirement & Resignation Incentive Plan being presented to them. Primarily targeted were the administrative staff and some of the support staff, but no teaching positions are involved. The goal is $5,000,000. He mentioned that on the last page are listed some things that need to be funded such as increased teacher retirement, improved transportation, maintenance, sanitary supplies, and even copy paper.
Dr. Crawford said action was needed to enact the early retirement resignation incentive, and that it may be necessary to come back with a reduction in force plan so that procedures set up by law may be followed. 1995-96 Retirement & Resignation Incentive Plan
Approval to adopt the proposed retirement and resignation incentive plan and the time tables for implementation in the 1995-96 fiscal year only. MOTION: SECOND:
Frank Kellert Terri Silver
MOVE FOR APPROVAL TO ADOPT THE PROPOSED RETIREMENT AND RESIGNATION INCENTIVE PLAN AND TIME TABLES FOR IMPLEMENTATION IN THE 1995-96 FISCAL YEAR ONLY. ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Yeargain,
Aye Aye Aye
Mrs . Silver, Carter, Mr. Bogle, Mr.
R. #150 APPROVAL OF 1995-96 RETIREMENT AND RESIGNATION INCENTIVE PLAN
Aye Aye Aye
MOTION CARRIED 6-0. Mrs. Parks was out of the room at the time of the vote.
)
14. MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996 M-14=
I SUPERINTENDENT'S
REPORT
(continued)
DISCUSSION Hr. Dempsey said he has some concerns with the proposed retirement, resignation incentive plan since he has not seen anything to show what :he actual budgetary impacts will be. He wanted some hard figures showing what the Board is doing, what they are spending, and what they ire saving in order to make a responsible decision. Dr. Crawford explained that the reason they did not address the matter Ln dollars is because there is no way to know how many would take idvantage of this incentive. He said that for every employee that takes advantage of this buy out who can be absorbed, there will be a 20% cost ;o the District the first year, but the following year the district would save 100% of the salary.
Hr. Dempsey said he did not want to prolong the debate, but he felt a ]3lan like this must be based on some kind of planning. He reminded the Soard of what's happening in Bartlesville. The Board members are the ones held responsible and accountable under the law for the finances of :he school district, and he felt they needed more financial projections of how much money would be saved.
Dr. Crawford responded that he was glad Mr. Dempsey mentioned the Bartlesville situation, because it's imperative that this Board enact some kind of budgeting procedure that will enable them to present a oalanced budget to this community next year. He said again, that the season there are no estimations is because we do not know how many oakers we will have. Hr. Dempsey said the Superintendent must know how many employees fall within that window of opportunity, what the salary of those employees ire, and the financial and fiscal staff should be able to do some projections about what they will save. He said it's time they had some data, facts and figures. He said he didn't want to just hear speeches, le wanted to see something in writing.
Dr. Crawford emphasized again that we will save 80% of every retirement salary that is absorbed next year, and it depends upon the level of that salary. Dr. Moore stated that we know how many people are in those areas. What we tried to do was look at some past practice of the number of Individuals who have taken advantage of such plans before. The point phat the Superintendent made is a very good one, in that even though we lad looked at the past practice, there is still concern that we may create some expectations that we are unable to meet. That was one of :he concerns in not communicating those numbers.
Dr. Crawford added that he wanted the Board to fully understand that chere are some options recommended in this package and even though the figures given are accurate, they need to realize that if some of the smployees opt to retire next week, staff will absorb their duties for :he remainder of this year. That retiring employee would receive his or her salary for the remainder of this year in addition to the 20 %, 3r if a resignation, 15%. The time schedule presented should encourage smployees to act quickly because it does diminish in percentage over a very rapid period of time. Hr. Dempsey said he would like to know how many employees had to take advantage of this for it to be worth printing the advertisements.
Dr. Crawford answered, "One." Hr. Kellert asked if there was a number they were prepared to discuss at this point that would represent an overall savings in salaries that would be necessary for this to be an effective component of the budget strategy. What he wanted was the combined effect of the voluntary Incentive program and a reduction in force. Dr. Crawford said that they had looked at approximately 35 positions that they hoped they would be able to affect by budget year '96-97, through retirement, resignation, and reduction in force. Dr. Moore agreed that was the number they had looked at in relation to the central office administration. Looking at the building administrators, the estimated number is 12 additional. He said that the
15.
MINUTES OF THE REGULAR MEETING OF JANUARY 3, 1996 H-15=
SUPERINTENDENT'S
REPORT
(continued)
central office administration includes administrators in the 500 and 600 category, and also, the 700 series who are professional/technical employees.
Dr. Crawford noted they had already absorbed a number of positions in the central office this year. Mrs. Parks asked Dr. Moore if there would be a total of 47 people involved. She asked Dr. Moore if the people who might be involved in the incentive had seen the plan.
Dr. Moore answered that they had not, because approval of the Board was needed before going forward with it. Mrs. Parks noted that she wanted the conference with Dr. Crawford, because she was a part of an incentive plan, and she's still paying the government for the part that she took. She asked also to see some figures. Mrs. Parks said that she was not sure she would be able to vote for this based on the information she had.
Dr. Crawford also mentioned that while we will absorb a number of positions at the central office facility as well as the service center, we are asking the Board to consider a philosophy the District has used before, to pair some smaller elementary schools and to consider principals serving two schools in this plan.
Mr. Carter asked Dr. Moore if the district gave an incentive in July or August of last year, and how many of the administrative staff took that. Dr. Moore said four building administrators took advantage of that plan. That plan was a part of the negotiations process, and was not to the extent of what is being offered for the Board's approval tonight. He said the number that participated was about what they had projected. Mrs. Parks stated that it appears that this plan will provide big savings to the District. She asked what they would do with the savings and if there was a plan to utilize the funds they are going to save as a result of implementing this plan.
Dr. Moore answered that information was in the communication.
Mrs. Parks stated that she had been here for thirty or forty years, and what Dr. Crawford was proposing was an incentive plan that could be implemented, but she was very cautious and concerned about what they are going to do with what they are going to save. She asked if he had discussed with the Board before about pairing some schools. Dr. Crawford said he had not, but he Oklahoma City had done this previously.
did mention that
he
thought
Mrs. Parks said that was another component of this business, and it gave her a feeling that some of this had been discussed and not all Board members had the information that's being disseminated. Dr. Crawford said he wanted to emphasize one more time to the entire Board that the thing that might make this plan attractive enough that a number of employees will take it is the fact that we are allowing those that are eligible, to opt for immediate implementation.
Mr. Bogle asked the Superintendent if the reason he wanted to reduce his costs by 10% was so that he could shift those funds next year to these other areas identified in the memo.
Dr. Crawford said the district is going to have to redirect considerable dollars for the 1996-97 school year for the reasons he had given in the narrative. Mr. Bogle said that almost every Board member at one time or another has felt that they spend too much money on administrative salaries and that funds should be shifted into the classrooms and buildings. He said he could see this as part of that philosophy, to reduce overhead in the central office and push the budget into the classrooms and local buildings.
Dr. Crawford answered that that was certainly the intention.
16.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
H-16; SUPERINTENDENT'S
REPORT
(continued)
Mr. Bogle said this is a no lose deal. If nobody takes advantage of it, it doesn't cost anything and if anybody does take advantage of it, there will be instant savings to the District.
Dr. Crawford said that if employees don't take advantage of it, they need to realize that there are a number of positions that will be recommended to the Board for reduction in force within the next several weeks. Mr. Bogle said that he for one felt that this was not only fiscally responsible, but humane and he was pleased with the amount of effort and work that's gone into producing it. He felt employees would be grateful to the Board and Superintendent for developing this plan. Also, it moves us in the direction that we need to go in terms of administrative costs. Mr. Bogle asked if this was the plan they were voting on tonight. Dr. Crawford answered that they were voting on the philosophy and the philosophy did enact the procedure they were giving in the announcement and in the informational sheet.
He said that Mr. Bogle asked about the sick leave severance. previously, the Board established a leave fund of approximately $600,000 He asked if that would be used to pay the sick leave severance portions of this program. Dr. Moore said the sick leave severance pay that individuals will receive will be based upon the actual accrued leave that they have accumulated over a period of time. It's an individualized benefit and there's no particular budget set aside. Dr. Crawford asked Mr. Kelly if a leave fund established a year or so ago had been extinguished.
Mr. Kelly replied that the leave fund was expended at the end of the 1994-95 fiscal year. There were approximately $600,000 in the fund which ultimately was used to pay for the project at the Gatewood annex. Mr. Bogle said he believed that expenditure came from the Building Levy Fund. Mr. Kelly answered that while the ultimate expenditures did come out of the Building Levy Fund, salaries from the Building Fund were moved to the General Fund so that the construction could be paid for from the Building Fund. But it was the use of the Sick Leave Fund that enabled us to pay for the Gatewood annex out of the Building Fund. That occurred last Spring.
Dr. Crawford asked if the leave fund was transferred into the Building Fund. Mr. Kelly said the leave fund was actually transferred into the General Fund. Mr. Bogle asked if the $600,000 that was to be used for sick leave pay when the people terminated from the District had been used on a building project.
Mr. Kelly said that was correct. Mr. Bogle told Dr. Crawford that he did not recall the Board agreeing to spend the money in this way, and would like to have a chance in the next meeting to raise this issue for further examination. It's possible that the Board knowingly voted to spend sick leave funds for construction, but he doesn't recall doing that. Mr. Dempsey said as he recalled, it was supposed to be a Building Fund project. For the record, Mr. Dempsey said that in his opinion there are too many opportunities for shifting of funds without this Board's knowledge. I don't know of any organization or government entity that allows administrative staff to shift funds once a budget has been set.
17.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
M-17 SUPERINTENDENT'S
REPORT
(continued)
without coming back to the governing board, to secure permission and provide some justification for moving funds. This school district has been allowing that for years. There needs to be tighter control by this Board once we set a budget. Those funds ought to stay where we put them, unless they have specific Board approval to move those funds. Now, Mr. Kelly, did you say that employees from the Building Fund were moved to the General Fund, and Sick Leave Bank money was used to pay those people's salaries, while at the same time Building Fund money was actually used to build the annex at Gatewood?
Mr. Kelly said that was correct. Mr. Dempsey asked if it were correct or incorrect that they used Building Fund money, and not Sick Leave Bank money to build Gatewood. Mr. Kelly replied that the ultimate expenditure came from the Building Fund. We were able to do that because we transferred the money from the Sick Leave Fund to the General Fund. Mr. Dempsey asked if that was done with '94-95 or '95-96 money? Kelly said that it was '94-95 money.
Mr.
Mr. Dempsey responded that he didn't think any member of this Board would have voted to build anything had we known that it had to come from the Sick Leave Bank. But, if we check the agenda, all of us voted to approve the building of that annex from Building Levy Funds. I think we need a policy that prohibits staff from moving funds over a certain percentage without getting Board approval. With respect to the issue that's before us this evening, we can say it any way we want, and we can debate what's financially responsible and what's irresponsible. The thing that concerns me though is that this Board is being told again, "Give us money and we'll do great things." All I'm saying is that there ought to be a plan that has numbers, not only on this retirement plan, but on other things as well. If this is going to be a great retirement plan, and if it's something that will save this District some money, why are we only offering it to Central Office personnel and administrators. Why didn't we look at a plan that is comprehensive. We all know that we have a difficult budget year coming, and we all know that we have to do some things to make next year's budget work.
Mr. Carter asked Dr. Moore and Mr. Kelly if the funds to make these expenditures are coming from next year's budget or this year's budget? Mr. Kelly said the funds for the payout and incentives would come from the Salary Accounts in the '95-96 budget. Mr. Carter asked if that would create a negative balance. Mr. Kelly said we will not wind up with an overall negative amount. For a particular salary account, yes, but there will be more than enough other funds to offset those expenditures.
Dr. Crawford added that if the participation were great enough to completely remove all targeted employees, then they might have to use some of the '96-97 anticipated revenue to offset this. If there were fifty employees involved, we could probably not fund those incentives out of this year's budget. Mr. Kelly said even if fifty people took it, the district would have enough money to pay out those incentives. Mr. Kellert asked if there are some positions that were budgeted in this year's budget that have not been filled; if salary monies that were budgeted are available that could be used for this incentive, if necessary.
Dr. Crawford said there are a very few, and those will accumulate. Mrs. Parks said she was in agreement with what Mr. Dempsey has said about this District having the ability to move funds here and there We have had mid-term adjustments for a number of employees and we didn't know anything about this.
r 18.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
H-18 SUPERINTENDENT’S
REPORT
(continued)
Mrs. Parks said that there must be a capability to fund the salaries of people who might take advantage of this plan. She is concerned where the money is going to come from. Dr. Crawford said Mr. Kelly hopes to offset those costs out of the '9596 budget. Again, he said, it will depend on how many take advantage of the program. Mrs. Parks said this seemed like double-dipping to her, and what about taxes?
Dr. Moore noted that even though this is categorized as a bonus, it is still subject to state and federal taxes. Mrs. Parks said persons who take advantage of this incentive plan, better know what they are doing. It's not going to be that much of a savings for the person who takes the plan. Dr. Moore explained that the point they are trying to make to the employee is that they should not create any false expectations that the buyout is completely tax free.
Mrs. Parks said to the persons who are going to take advantage of the plan, to be mindful that they are going to pay taxes on that. Dr. Crawford stated that he did not get a chance to address the question about other employees. He said he did not feel that the district would be able to absorb those other employee groups and therefore they did not recommend that the plan relate to teachers' salaries or other related salaries.
Mr. Dempsey asked what he meant by absorb.
Dr. Crawford explained that we intend to absorb positions at the Central Office or at the Service Center that opt to leave the district. If the incentives were offered to teachers, more teachers would have to be hired to replace them. Plans are not to hire more administrators to replace the administrators and support personnel that leave. Mrs. Parks asked if a principal who is at the top elementary salary would have to take a reduction in salary if he is not named the principal of that particular school and he chooses to stay on for 3 or 4 more years?
Dr. Crawford said he would not, because that person might or might not be involved in reduction in force; and we certainly will not target salaries. If a person is making a salary this year as a principal, that person will make that salary next year if he or she is not involved in a reduction in force policy. If the person were involved in the reduction in force, and the position were eliminated, then that person might choose to take another position in the district next year. Mrs. Parks questioned that if they combine two elementary schools and only name one principal, then in essence you have dissolved the title of a principal. Is that correct?
Dr. Crawford said it was. Mrs. Parks said that person would not be earning the money that he would earn if he were a principal. Crawford said that person would not be earning anything if he were involved in the reduction in force.
Dr. Crawford explained that we hoped that the early resignation incentive would affect enough employees that we would be able to move employees around to meet the needs. If not, we would have to enact a reduction in force to the principal ranks. He said he hoped that would not happen. He repeated that the plan was to recommend a reduction in force to the Board. If that were the case, then principal A or principal B would no longer have a position in the district. They might reapply as a teacher or some other, but they would not automatically have a position.
19.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
H-19 SUPERINTENDENT'S
REPORT
(continued)
Mr. Bogle asked if it passes, if the Board would be voting that these dollars would be earmarked for these specific areas, or if there were examples of how the money might be spent. Dr. Crawford answered that all they are asking the Board to do is adopt the principle of early retirement, early resignation and incentives that have been provided. The financial analysis is just to show the Board where we can save some dollars and where we must expend some dollars to make the '96-97 budget.
1996-97 Course Description Guides for Northeast High School and Classen School of Advanced Studies Approval of the 1996-97 Course Description Guides for Northeast High School and Classen School of Advanced Studies. (First reading on December 18, 1995.)
MOTION: SECOND:
Wayne Dempsey Tom Yeargain
MOVE FOR APPROVAL OF THE 1996-97 COURSE DESCRIPTION GUIDES FOR NORTHEAST HIGH SCHOOL AND CLASSEN SCHOOL OF ADVANCED STUDIES. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
Aye Aye Aye Aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
R. #151 APPROVAL OF 1996-97 COURSE DESCRIPTION GUIDES FOR NORTHEAST HIGH SCHOOL AND CLASSEN SAS
Aye Aye Aye
MOTION CARRIED 7-0. DISCUSSION
Mrs. Terri Silver commented that it would be good if honor students could compete in selected events such as the Science Fair, Engineering Fair, Decathlon, History Fair and many other things which were all listed within about a three week period rather than be required to participate in each one of the events. Dr. Sconzo to provide need to be they would and have a
reported that they are considering for next academic year, students with some options. In other words, they would not participating in every single one of the competitions, but need to participate in 2 or 3 throughout the academic year menu of such activities to choose from.
Mrs. Silver expressed appreciation to Dr. Sconzo and his staff for looking into the P.E./Health question, and giving her an answer in the packet.
Mr. Bogle said that as we look at paring down our budgets, effectiveness of our programs, and a full well-rounded curriculum, that we can't over estimate the value of arts curriculum in our education. It's what helps make people good citizens, it helps people become enlightened, exposes people to new cultures and new ways of thinking, it exposes people to new ways of expressing themselves. He said he wanted to underscore the importance of the arts curriculum in our program and hoped that the Oklahoma City Schools can retain and regain the great tradition of arts programs that they've been known for nationally for many decades.
Mrs. Parks asked if in the Bio-Med Program at Northeast High School, the courses listed will be offered or if they are just courses that are suggested. Dr. Sconzo stated that with the Board's approval tonight, these courses will actually be offered to the students as they register for classes for next year under the block system.
/
f 20,
MINUTES OF THE REGULAR MEETING OF JANUARY 8^ 1996
t_
M-20
-
SUPERINTENDENT'S
REPORT
Dr. Crawford made one additional comment regarding some problems they had over the week-end with the HVAC systems. Some of the schools had major problems, especially Capitol Hill High School. There were also problems at Classen, U.S. Grant, John Marshall, Northeast, Hoover and Taft. He said as many as 25 coils and various radiators and unit ventilators in the schools did freeze and break, causing some major damage in one or two schools. He apologized to the Board, and said that there are some design flaws in this system, possibly some installation flaws and possibly some equipment flaws in the system. Dr. Crawford said they must find a way to safe guard all of these systems from this time forward. After conferring with several architects and engineers, he said they would certainly provide enough capacity in the systems from this time forward to use glycol in the systems as a necessity. He said that it may cause some major equipment problems down the line, because it works fine for heating but it becomes thicker when it is cooler in the air conditioning systems. It will probably ruin some pumps and cost some major dollars for this district. The problem will have to be alleviated. The break in the equipment today will probably cost $25,000 to repair. He emphasized that we have some severe problems that must be worked through over the next few weeks, and a major decision which must be reached as to whether or not to use glycol in the systems. He said he would be writing a communique on this later in the week. Mr. Bogle asked if there was an opportunity for liability against the design engineers since these were relatively new systems. Dr. Crawford said that he was not sure since we provided the engineers with the type design and equipment we wanted in our HVAC systems. The engineers took our design and techniques and implemented the process by drawing the blue prints or plans for the various schools. Dr. Crawford said he hoped the liability was not entirely with us, but he was afraid it was with the Service Center staff that approved a plan of this nature.
Mr. Bogle asked if the design errors were from our own in-house staff. Dr. Crawford said at this time it seemed that might be the case, but they are investigating and hoping that's not the case.
Mr. Dempsey stated that he was very concerned about this issue too, and really concerned that when they first had some unit ventilators or coils to burst, he heard that some of them were attributed to stopped up filters, etc. He's concerned as to why those things weren't looked for before they had this next cold snap. Also, he thought when they discussed these particular ventilators that were designed or "speced" by the district staff, that Mr. Gunning from the Benham Group said to the Board that they had reviewed them and they were okay. I think there has to be some responsibility on their part as well. That specific question was asked and they said the unit ventilators were okay. Dr. Crawford said they would certainly search for that.
Mr. Yeargain left at approximately 10:05 p.m. PERSONNEL R. #152 APPROVAL OF PERSONNEL AND ENCUMBRANCES
MOTION: SECOND:
AND
ENCUMBRANCES
Wayne Dempsey Frank Kellert
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED.
ROLL CJUJL
Mr, Mr. Mr.
Kellert, Dempsey, Carter,
MOTION CARRIED 6-0.
Aye Aye Aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
Aye Aye Aye
21.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
M-21 PERSONNEL AND ENCUMBRANCES
(continued)
Discussion Mrs. Parks asked when the buying of musical instruments would stop.
Dr. Crawford said it was his understanding that they are just about completed with the purchase of musical instruments. Mr. Belphry Dean, Administrator of Purchasing and Quality Control, said that the items on the Encumbrance List were the last musical instrument bid that were approved. In terms of any more bids coming to the Board, this is the last of the instruments. Mr. Dean said that he would check into whether or not some of the middle schools needed instruments.
Mrs. Parks inquired also about Mr. Ted Metscher's leaving the Northeast Science Program. She asked if there was a plan to replace Mr. Metscher at this time so the students will not have to have several different science teachers filling in. Dr. Moore said there was a process in place to replace Mr. Metscher. He said that this would go into affect the second semester.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9605468 through 23-9605864) written during the period 12/12/95 through 01/02/96. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.0, f 9605468 TO 9605864, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO ME ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. EDWARD ROMERO
//‘/Hl. DATE
22.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996 M-22
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED: 12-5-95
01/19/M+30 $31,585.00
Roe Austin
Jackson/Art
Michele Bardrick
WN Hills/3rd Grade
12-4-95
01/03/BA
23,170.00
Staci Bumgarner
Heronville/lst Grade
1-2-96
01/03/BA
23,170.00
Carolyn Curry
Health Svs/Nurse
1-2-96
01/03/BA
23,170.00
Kermit Little
Emerson/Math
1-2-96
01/05/MA
24,715.00
Shirley Reed
Northeast/Spanish
12-4-95
01/22/MA
33,050.00
Sharon Rider
Eugene Field/Kdg.
12-7-95
01/12/BA
25,535.00
Kim Tilberg
Emerson/LD
12-4-95
03/03/B+15
24,595.00
CHILD NUTRITION S] JRVICES: Vera Easley
Adams/Entry Kit Asst
11-20-95 471/01
$3,048.00
Christy Mayabb
Heronville/Entry Kit Assistant
11-22-95 474/01
4,420.00
Tracy Cummings
Dewey/Class Size Assistant
12-6-95
104/01
$4,040.00
Fayrene Ferrell
Pierce/Kdg. Asst.
12-6-95
101/01
7,813.00
Donita Hall
Stand Watie/EDK Asst.
12-6-95
101/03
8,080.00
Laura Hull
Westwood/Class Size Assistant/EDK
11-27-95 101/01
7,813.00
Laura Padberg
Wheeler/.5 EDK
12-15-95 101/01
3,906.50
Everett Steele
Dunbar/Class Size Assistant
10-31-95 101/01
7,813.00
Rosemary Suffridge
Shidler/T-I Clerk
12-6-95
111/01
9,782.00
CLERICAL:
23.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996
M-23 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS SITE ASSIGNMENT
NAME
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CUSTODIAL SERVICES: Johnny Arnold
Bodine/.75 Custodian
12-8-95
158/01
$8,333.00
James Barrett
Coolidge/Custodian
12-11-95 160/01
10,302.00
Namon Hawkins
Belle Isle/.75 Custodian
12-11-95 158/01
8,333.00
11-21-95 160/01
10,302.00
Charles Hightower Harding/Custodian Fillmore/•5 Custodian
12-1-95
158/01
5,556.00
Claudine Fleming
Bus Driver
12-5-95
105/02
$5,303.00
James Jantz
Bus Driver
12-5-95
105/02
5,303.00
Christopher Williams
Bus Driver
12-14-95 105/02
5,303.00
Tonya Holden TRANSPORTATION:
(
24.
PERSONNEL TERMINATIONS SITE ASSIGNMENT
NAME
EFFECTIVE DATE
DECEASED: CERTIFIED:
Betty Gross
WN Hills/lst Grade
11-14-95
DISMISSALS: ABANDONED POSITION: CUSTODIAL SERVICES:
Chris Glover
Relief Custodial Wkr.
12-6-95
Bus Driver
10-6-95
BAT Electrician
10-17-95
TRANSPORTATION:
Sheryl Tuszynski
MAINTENANCE:
Blythe Tyson RETIREMENTS: CLERICAL:
Carolyn Honeycutt CHH/Counselor Sec.
12-31-95
CUSTODIAL SERVICES: Margaret Jones
Rancho/Head Custodian
12-29-95
Mary Shirley
Westwood/Custodian
1-2-96
Leonard Zigler
CHH/Custodian
1-3-96
25.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996 H-25
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
NAME
SITE ASSIGNMENT
EFFECTIVE DATE
FAMILY LEAVE: CLERICAL: Julio Abreu
Madison/ Bilingual Assistant
1-2-96
Sandra Steele
Dewey/Class Size Assistant
1-2-96
Brian Irvine
Wheeler/T-I Clerk
1-2-96
LaNita Johnson
Parker/EDK Assistant
1-16-96
Linda Rendon
Hispanic American Std. Svs./Bilingual Technician
1-3-96
Jackie Wallace
Edgemere/Class Size Assistant
1-5-96
NE/Science
1-19-96
STUDY LEAVE: CLERICAL:
UNION LEAVE: CERTIFIED: Ted Metscher
26.
MINUTES OP THE REGULAR MEETING OP JANUARY 8, 1996 M-26
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
ADMINISTRATIVE: Kirk Crim
Service Center Operations HAVC Manager
12-14-95
PROFESSIONAL/TECHNICAL: MIS/Progranuner
1-2-96
Veta Bordeaux
Star Spencer/Special Education
12-15-95
Leta French
Special Education/Speech Path
12-11-95
Cecilia Lozano
Emerson/Adult Basic Education
11-3-95
Nina White
Oakridge/lst . Grade
I- 19-96
Karen Powell
CERTIFIED:
CHILD NUTRITION SERVICES: Richard Perkins
Warehouseman/Driver
10-25-95
Samaria Richard
Arthur/Kitchen Assistant
II- 17-95
CLERICAL: Charlotte Blue
Johnson/Preschool Assistant
11- 29-95
Tracy Cummings
Dewey/Teacher's Assistant
12- 6-95
Ann Rickhold
Quail Creek/Hearing Impaired Asst. 1-2-96
Julie Spears
Westwood/EDK Assistant
1-5-96
Yolanda Tucker
Lee/Bilingual Assistant
12-7-95
Edgemere/Head Custodian
11-29-95
CUSTODIAL SERVICES:
Alan Galbraith
TJ. MINUTES OF THE REGULAR MEETING OF JlkNUARY 8, 1996
H-27 PERSONNEL AND ENCUMBRJkNCES (Continued)
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
TRANSPORTATION:
Alfonzo Gomez
Bus Driver
12-4-95
28.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996 M-28
PURCHASING R. #153 APPROVAL OF PURCHASING AND
general business
MOTION: SECOND:
AND
GENERAL
BUSINESS
Wayne Dempsey Frank Kellert
MOVE FOR APPROVJkL OF PURCHASING AND GENERAL BUSINESS ITEMS A AND B.
ROLL CALL
Mr, Mr. Mr.
Kellert, Dempsey, Carter,
Mrs. Silver, Mrs. Parks, Mr. Bogle,
Aye Aye Aye
No Aye No
MOTION CARRIED 4 Aye, 2 No.
CHANGE ORDER #4 DOUGLASS H.S.
A.
Change Order #4 (Vinyl Privacy Slats to Chain Link Fence: High School (Harrison-Orr Air Conditioning Company)
Douglass
Approval of Change Order #4 resulting in an increase in the amount of $3,016 for the contract with Harrison-Orr Air Conditioning Company for the HVAC and related electrical work project at Douglass High School. Change order due to addition of vinyl privacy slats to new chain-link fence.
$ 2,463,600 -22,152 $ 2,441,448 +3,016 $ 2,444,464
Original Contract Sum Previous Change Orders Adjusted Contract Sum Net Change Order #4 Total Adjusted Contract Sum CHANGE ORDER #2 CLASSEN SAS
B.
Change Order #2: Classen Constructors, Inc.)
School
of Advanced
Studies
(Cooley
Approval of Change Order #2 resulting in an increase in the amount of $15,611 for the contract with Cooley Constructors, Inc., for the HVAC work project at Classen School of Advanced Studies. Change order due to additional flooring preparation and installation, sidewalk replacement, and chiller unloading. Original Contract Sum Previous Change Orders Adjusted Contract Sum Net Change Order #2 Total Adjusted Contract Sum
$ 1,514,440 +83,216 $ 1,597,656 +15,611 $ 1,613,267
29.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996 H-29
STATEMENT(S) OF CERTIFICATION
CERTIFICATION STATEMENT(S) TO;
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #4 resulting in an increase in the amount of $3,016 for the contract with Harrison-Orr Air Conditioning Company for the HVAC and related electrical work project at Douglass High School in the Board of Education Meeting agenda of January 8, 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
1
'3.
ly Clark
(Date)
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #2 resulting in an increase in the amount of $15,611 for the contract with Cooley Constructors, Inc., for the HVAC work project at Classen School of Advanced Studies in the Board of Education Meeting agenda of January 8, 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
A
ly Clark
(Date)
A-15
( 30.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996 M-30
UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE) CITIZENS^
COMMENTS
(NONE)
BOARD
MEMBERS"
COMMENTS
Mrs. Parks spoke about a letter she had received from Mr. Purdy in regard to the Chief Executive Officer of the State coming to discuss State Question 669, which specifically asked him to announce his position on S.Q. 669. She did not think it was appropriate to do so. He can come and discuss the pros and cons of S.Q. 669, but she did not think he should announce his position unless the same amount of time was allotted to those who are opposed to it. Also, she explained why she sometimes will abstain from voting on an issue, because she does not always agree with everything regarding an issue. There is not an opportunity to vote on components separately, therefore she will not vote or will abstain from voting.
Mr. Bogle said he was inspired by a comment Mr. Dempsey made earlier tonight to ask the Superintendent to bring the result of some research on this question of the Leave Fund. Mr. Bogle said he came to the meeting tonight thinking they had a Leave Fund of half a million or so dollars that would help offset these costs, but apparently a decision was made, perhaps outside of the Board's awareness to deplete that account and although it didn't directly pay for the Gatewood Addition, it did in fact make funds available to pay for the Gatewood Addition. Therefore the Board tonight is facing some decisions without resources that it thought it had. He said he thinks sometimes when Board members direct staff to do this or that, they don't realize the consequences of such actions. Also, he wanted to make certain that the Board didn't inadvertently do something that was against policy or worse, in voting for this project in the way they did. He requested comments in the Superintendent's report next week. Mr. Dempsey stated that he would like to take that a step further, because he believed it to be a very serious matter. He thought it should be fully investigated, because if this Board used funds other than Building Levy Funds, that was not reflected in the agenda. They were never told that they were using anything other than Building Levy Funds. As he recalled, the project was delayed from one fiscal year to another until such time as there were sufficient resources in the Building Levy Fund to put the project out for bid. He felt it should be investigated thoroughly, see if it was done and for what reason. See did it and why did they did it. Then, appropriate action needs to be taken. He made a formal request that a policy be drafted that would limit the abilities to move funds once budgeted by this Board with a percentage not to exceed 15% in any budget category without coming back to this Board for specific approval to move those funds. He would like to see that policy brought before the Board to vote on.
ADJOURNMENT R. #154 ADJOURNMENT AT 10:18 P.M.
There being no further business, the meeting adjourned at 10:18 p.m. The motion for adjournment was made by Frank Kellert and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
31.
MINUTES OF THE REGULAR MEETING OF JANUARY 8, 1996 M-31
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Acting
Minutes
Minute Clerk
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the , 1996.
Board
of
Education
day
this
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and 1996.,
of this School District this
/
Clerk, Oklahoma City Board of Education
(SEAL)
day
A
32. MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
M-1
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY^ OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY
22, 1996, AT 7:00 P.M. PRESENT!
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mrs. Terri Silver gave the invocation and led the pledge of allegiance.
ROLL
CALL
ROLL CALL
At the time of the Roll Call, all seven (7) members of the Board were present.
INTRODUCTION
OF
VISITORS
(NONE) Dr. Crawford, Superintendent, announced at the start of the meeting that Item A-1 under Unfinished Business, the consideration of selling of a parcel of land from the Belle Isle School site, would not be considered for action tonight, and will be postponed indefinitely.
BOARD
MEMBERS
BUSINESS/COMMENTS
BUSINESS
1.
1994-95 Annual Audit Report
1994-95 Annual Audit Report was presented by Stephen H. Sanders, C.P.A., Inc. DISCUSSION
Mr. Steve Sanders, auditor of Stephen H. Sanders, C.P.A., Inc., presented the audit report. He explained several items about the audit, and said the areas of negative cash flow were his biggest concern, and the Board needed to do something about that. Mrs. Thelma R. Parks asked about the cash transaction reports. She said the district had received $342 erroneously from the State. She asked what instrument the district used in returning that money and where would it be reflected?
Mr. Steve Sanders said it would be reflected in the transfers in and out of equity and in the General Fund. Mrs. Parks asked if there were any findings of non-compliance that are not listed in this report that was found in the investigation?
Mr. Sanders said there were none as relates to federal programs, because any amount of difference is required to be included in the report.
1994-95 ANNUAL AUDIT REPORT
33.
M-2
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Parks questioned why there were so many sections to the report. She, also, asked if the schools could be identified by site so the Board would know which schools had discrepancies.
Mr. Sanders explained that the reason some were identified by site and others not, is because the programs are looked at by program and the records at the sites were looked at by site. Some of the program purchase orders related to many sites and not just one. Mrs. Parks asked Mr. Sanders if he audited the Activity Funds. Mr. Sanders said that he had and they were identified as Trust and Agency Funds in the report. Mrs. Parks asked about page 58 in regard to the Child Nutrition Services Department, and the fact that they were not filing the monthly claims for reimbursement in a timely manner. Mrs. Parks asked how that would impact our schools.
Mr. Sanders said it had not had any negative impact on the schools that he knew of. He said some schools managed to get them in by the tenth of the month, and some did not. There is a point, however, where they could penalize you for the late filing, or where you wouldn't have the revenue flow that you would have had if they had been filed in a timely manner.
Mrs. Parks asked about several other items in the audit report.
Mr. Yeargain asked Mr. Sanders about $1,500,000 that he had discussed with Mr. Sanders previously. He noted that Dr. Mason had said $1,000,000 was being put in Workers' Compensation and $500,000 was going into the building fund for Gatewood. He said there was also a problem in closing out the Leave Reserve Fund. According to information in the packet, this amounted to $598,000. It was closed out of the Leave Reserve Fund and deposited in the General Fund, but a letter states that it was transferred over to the Building Fund. He said there was a lot of money going different directions. He said there were $2,000,000 floating around somewhere. He knew that the $1,000,000 from Workers' Comp was evidently put back into the General Fund, because there's a zero balance in Workers' Comp. Mr. Yeargain asked if these funds were transferred from one to the other quite frequently. Mr. Sanders said that the funding for the trusts. Workers' Comp, for instance, was provided by the General Fund. He didn't know of any restrictions that would keep funds from being transferred back to the original fund if the Board saw a better purpose for it.
Mr. Yeargain said as far as he knew the Board never changed this from the General Fund to the Building Fund. He said there were letters in the packet stating this, but he never got any of those letters in his Board packet, and it was never brought to the Board to change this to the Building Fund. Mr. Yeargain noted that he was talking about the $500,000 that was transferred into the Building Fund. Mr. Sanders asked what the source of the $500,000 was? Mr. Yeargain said that when they put the budget in in August, there was about $1,500,000 more from the State. The other $598,000 came out of the Leave Reserve Fund. Mr. Sanders explained that it went into the General Fund, and was never transferred into Building Fund. Mrs. Silver said her understanding on the finances was that it was transferred into General Fund, and then certain obligations that had been in Building Fund were transferred over to General Fund expenditures. That left an equal amount of $500,000 in the Building Fund to be used for the Gatewood project.
Mr. Sanders stated that there is nothing that precludes the General Fund from paying any number of Building Fund expenses. The only thing it is precluded from doing is erecting buildings that involve support walls or roof lines, or replacing heating and air conditioning equipment that did not previously exist. Otherwise, the General Fund until five years ago or four years ago could be used for anything. There was no restriction on it. Mr. Sanders said there weren't any of those expenditures that they observed related to Building Fund type expenses, janitorial salaries, etc. that they believe didn't meet the requirements of the law. He said they didn't find anything being used to build support walls and buildings, or change roof lines on buildings that were being expended from the General Fund.
34.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
H-3
Mr. Bogle said there would be a discussion on the Gatewood matter on the Agenda later tonight, and it might yield additional clarification to the concerns to the transfer of funds. Mr.Bogle said, also, that he was concerned at the end of last year at the status of our General Fund Reserve balance at $6.5 million, and he is alarmed this year that the Fund is approaching the $5,000,000 mark. He asked Mr. Sanders what percentage of the General Budget we should have in a Reserve Fund. Mr. Sanders said around $6,000,000 would be about as low as he would want to go, which would be a little over 4%, and certainly would be a conservative position as relates to teacher's unions or anyone else. Mr. Bogle asked about the purpose of $6,000,000 in the Reserve Fund, and for what purposes might a district use that money? Mr. Sanders said that in July, the only money a district actually receives are late federal reimbursements and a little bit of State money. If they had any plans at all to expend money, then it had to be provided by the Fund balance. Until the third week in September, the District does not receive the State aid check, and no ad valorem tax until mid-year.
Mr. Bogle asked if the Reserve Fund was kind of a rainy day reserve for unanticipated catastrophes or expenses that the district might incur.
Mr. Sanders said it was not really much of a cushion, particularly since Workers' Comp is being funded from it. Mr. Bogle asked if it was typical to fund Workers' Reserve Fund?
Comp out of the
Mr. Sanders said it was not untypical. Mrs. Parks expressed her appreciation to Mr. Sanders for a more thorough audit report than they had received in the past, and she appreciated the recommendations.
2.
Board Policy J-23; DRUG FREE SCHOOLS Approval to waive the requirement to set aside policy revisions for two weeks and recommend immediate adoption of the suggested revisions to Policy J-23; DRUG FREE SCHOOLS, as shown on the following pages. (Policy changes required to be in compliance with state statutes as amended by the 1995 legislature.)
MOTION: SECOND:
Frank Kellert Terri Silver
MOVE FOR APPROVAL TO WAIVE THE POLICY REVISIONS FOR TWO WEEKS AND RECOMMEND IMMEDIATE ADOPTION OF THE SUGGESTED REVISIONS TO POLICY J-23: DRUG FREE SCHOOLS, AS SHOWN IN THE AGENDA. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0.
DISCUSSION Mr. Kellert asked if this language would put us beyond compliance with State Statutes. In other words, did we take any license beyond what was required by state law? Mr. Shepard answered that it did not. The wording was taken directly from the Statutes, and we are now in compliance. Getting it approved at this particular meeting will allow us to go ahead and distribute it to all the teachers. This is required under the new statute.
R. #155 APPROVAL TO WAIVE REVISIONS TO BOAR! POLICY J-23: DRUG FREE SCHOOLS FOR TWO WEEKS
35. MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
M-4
BOARD MEMBERS' BUSINESS/COMMENTS
(Continued)
OKLAHOiMA CITY PUBLIC SCHOOLS
J-2 3
POLICY:
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
ADOPTED: 12-17-79 REVISED:
1-22-96
DRUG FREE SCHOOLS
It
is the policy of this
possess,
use,
school district that no student
shall
transmit or be under the influence of any narcotic
drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, or
any other controlled substance,
or any nonintoxicating alcoholic
beverage, alcoholic beverage, malt beverage or fortified wine or
other
intoxicating
liquor,
or
possess,
use
or
transmit
drug
paraphernalia or counterfeit drugs, or possess, use, transmit or be under the influence of any other chemicals or products with the intention,of bringing about a state of exhilaration or euphoria or
of otherwise altering the student's mood or behavior. This policy shall apply to all students before,
school hours at school, premises;
in
during and after
in any school building and on any school
any school-owned vehicle
or
in
any other
school-
approved vehicle used to transport students to and from school or school activities; off school property at any school-sponsored or
school-approved activity, event or function; or during any period of
time when
students
are
subject
to
the
authority
of
school
personnel.
1 of 3
36.
M-5
This policy shall not apply to the proper possession and use of
prescription medication or to the legal possession of any of the above-listed
project
when
substances
connection
in
possession
such
has
been
with
an
school
approved
approved
by
school
the
official in charge of the project. Any
teacher,
officer
or
employee
who
has
cause
reasonable
to
suspect that a student may be under the influence of, or that said
has
student
his
in
nonintoxicating
or
her
alcoholic
possession,
beverages
or
a
alcoholic
beverages,
dangerous
controlled
substance as defined by law shall immediately notify the principal of such suspicions.
The principal shall immediately notify the
appropriate director and
student, if possible.
the parent
or
legal
guardian
of
said
No officer, employee, or School Board member
shall be subject to any civil liability for any statement, report, or action taken in assisting or referring for assistance to any medical
treatment
substance
abuse
or
social
prevention
service and
agency or
treatment
facility
program
any
or
any
student
reasonably believed to be abusing or incapacitated by the use of
low-point
beer,
alcoholic
beverages
substance unless such assistance
faith or with malicious purpose. any public
school district,
or
a
controlled
or referral was made
dangerous
in
bad
No such officer or employee of
member of any school board, school or
2 of 3 (J-23)
37.
M-6
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
school
shall
be
responsible
student
as
a
district
incurred by
referral
to
a
(Continued)
any
medical
result
for
of
treatment,
any
any
social
treatment
such
costs
assistance
service
agency
or or
facility, or substance abuse prevention and treatment program.
The superintendent is charged by the Board to develop programs and
procedures to ensure that the intent of this policy is implemented and that the district moves toward totally drug
free schools.
Copies of this policy shall be provided to each classroom teacher in the district.
Any search,
seizure,
or subsequent disciplinary action shall be
subject to any applicable school policy,
student
handbook
rule.
School
regulation,
discipline
state law, or
be
will
imposed
independently of any criminal prosecution.
Cross Reference: Legal Reference:
J-15 Oklahoma Statutes 70 seq. and 70 ยง24-102
ยง24-138,
63
ยง2-101
et
3 of 3 (J-23)
38. MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
BOARD MEMBERS' BUSINESS/COMMENTS 3.
iM-7
(COfttlnUfed)
Special Board Meeting, 8:00 a.m., Friday, January 26, 1996 Approval for a Special Board meeting at 8:00 a.m., Friday, January 26, 1996, at Southeast High School, 5401 S. Shields, to discuss legislative issues.
MOTION: SECOND:
Wayne Dempsey Thelma R. Parks
MOVE FOR APPROVAL FOR A SPECIAL BOARD MEETING AT 8:00 A.M., FRIDAY, JANUARY 26, 1996 AT SOUTHEAST HIGH SCHOOL TO DISCUSS LEGISLATIVE ISSUES. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 6 aye, 1 no. DISCUSSION Mr. Wayne Dempsey asked if the discussions they have on Friday would be limited to those issues that were in the Board packet or if it would be an open discussion. He said the reason he asked is because, as was given in the audit report tonight, the State of Oklahoma needs to come up with a better way to fund public schools. Mr. Dempsey did not feel the Board should have to spend from July to September waiting on appropriations to come from the State. They discourage fund balances, and at the same time, they don't provide any funds at the beginning of the fiscal year. He hoped that would be an issue they could discuss with the legislative members who are in attendance. He said he would like to see some education funding reforms made by the Oklahoma legislature.
Dr. Crawford said they would not be limited to the goals that the Board discusses tonight. Mrs. Parks asked if the legislative goals designed and proposed by the Board of Education should come from members of the Board? She said she was very grateful for the fact that the Legislative Liaison had compiled issues that probably have been discussed at the Legislature, but when it comes to policy making is it not the responsibility of this Board to make those policies and recommendations? She expressed that there were one or two items that she would like to pass on other than those that had been written for them.
BOARD
MEMBERS
COMMENTS
Mr. Michael Carter said he would like to give notice to reconsider the voting approving the retirement/resignation bonus program. He said the major reason was because of the legal side of it. He said as Mrs. Parks had said tonight, the Board is responsible for their finances, and he did not feel comfortable giving funds away for work not being done. He said he would like that pulled and brought back to the Agenda as soon as possible. Also, he said he would like to change his vote for the encumbrances for the last meeting which would have been on January 8. He asked if he could do that. Mr. Bogle said he would ask Mr. Shepard to research the minutes and parliamentary procedure and the law on this. He said they might be able to get an answer back to him tonight, or it might be at the next meeting. Mr. Carter also addressed the fact that the Board members just take what is presented to them to be the truth. He asked for some member of the Board to reconsider and change their vote on the bid to Serviceman Supplies. He said that although he approved the minutes of the December 8 Board Meeting, he did read them until Tuesday at which time he found some discrepancies of him voting no and Mr. Bogle not voting at all within the minutes. He asked for some member of the Board, because he did not vote, to change their vote and ask for re-solicitation of bids for the HVAC. He did not want to be put in a legal situation between a rock and a hard place. He said that within the last week or two, the Board had been put in two very hard legal matters, and unless we consult our Legal Counsel, or outside counsel, or someone in the legislature that we know, we don't really know what we're doing. He brought up the
R. #156 APPROVAL FOR SPECIAL BOARD MEETING ON JANUARY 26, 1996
f
39.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
M-8
BOARD MEMBERS' COMMENTS
(continued)
matter of having community schools, and asked Mr. Cleeta John Rogers, Legal Counsel, if he had seen anything on that. Mr. Rogers said he had no back up material on that. Mr. Carter said his concern was that there are things coming before us that are legal, that can get them between a legal rock and a hard place. He expressed that he felt that anything that might be questionable should go through the Legal Office before it comes to the Board. Mr. Bogle said the Superintendent did have plans for discussing both of the items that Mr. Carter raised during the Superintendent's Report this evening.
Mr. Yeargain said he would like to serve notice that he would like to reconsider the vote by which the rooftop unit contract was awarded and ask that the matter be placed on the agenda at the next Board meeting. Mrs. Parks asked Mr. Carter if she understood him to say that although he was not here on December 8, that he had a registered "no" vote?
Mr. Carter said he was not there, but the minutes record him as voting no. Mrs. Parks said she thought that no vote was hers. She said she thought that was when the question came up on how much time should be allowed for the persons to bid on contracts and I was told 21 days. When the Board received the report and comments from one of the persons who did attempt to bid but was not given the proper information to bid, we found there were just 14 days. In connection to that, have we in some way violated our own policy? Mr. Dempsey stated that the entire issue of competitive bidding is one that certainly needs to be addressed. He said he agreed with Mr. Yeargain and Mrs. Parks, and he certainly agrees with Mr. Carter with respect to the fact that to a great degree we're limited in what we do by the information that we are provided. If we in fact maintain a bidders' list and require people to fill out paper work requesting that they have an opportunity to receive solicitation packets from this Board and they do not receive them when items are brought forward, that concerns me greatly. We are probably in a position where if we look at this again, that we make sure what we're doing is absolutely correct. Any issue that relates to the integrity of our bidding process is a serious issue. I believe that this is an issue that needs to be investigated. We need to investigate whether we sent out solicitation packages, how bids were received, when they were received, and whether they were out for 21 days, and whether our Purchasing Department had anything to do with those bids. I think we owe that an investigation as much as we do some of the other things we've been investigating. I'm not really sure that's the kind of investigation that can be conducted by an auditor, but I believe it needs to be looked at very closely. Probably the Isest people to look at that is the District Attorney's public integrity staff.
Mrs. Parks added that she thought any issue where there may be legal recourse, should be passed on to our Legal Counsel so he can examine it. Legal matters are real serious, and seven people around this table could be in serious trouble if we don't do what we're supposed to do and let our Legal Counsel examine those things that ought to be examined before they come to the Board. CITIZENS
COMMENTS
William Tally, patron, talked about the positive aspects of the Carver and Belle Isle schools. Wallace Mason, patron, talked against moving the Bio-Med Program from Northeast High School to Douglass High School.
Terry Harris, patron, commended several Oklahoma City Schools athletic teams for their success in basketball. He also spoke on a number of issues relating to the district. Ofelia Lopez, patron. Shields Heights, talked about concerns relating to corporal punishment. Margie Bone, patron. Belle Isle, spoke in favor of that school's affect on children with needs. Herman Schuldt, patron. Belle Isle, program.
spoke in favor of the Belle Isle
Cindy Cunningham, alumnus of Carver School, talked about keeping Belle Isle School open.
40,
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
CITIZEN'S COMMENTS
(continued)
A
â– M-9
Judy Fox-Goodrich, patron, talked about renovating problems at Classen School of Advanced Studies. She specifically mentioned the paint used and a pole located in the middle of the dance studio. Orel Peak, former principal of Belle Isle School, spoke on behalf of the Carver and Belle Isle program, and the distressing need that surrounds the program for special students in the Oklahoma City Public Schools.
LEGAL
REPORT
Mr. Cleeta John Rogers gave the monthly report of the legal office to the Board. He said in the Executive Session tonight, there are two matters he needed to visit with the Board about.
TREASURER
REPORT
Mrs. Sandy Henry, Treasurer, presented a routine Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.)
SUPERINTENDENT ' S
REPORT
January Education Report - Academic Decathlon Dr. Guy Sconzo gave a report on the Academic Decathlon noting that the District is acting as state headquarters for the Academic Decathlon here in Oklahoma, and will host the state level competition. He introduced the following people who presented information about the Academic Dacathlon:
Mr. Jim Hamilton, Northeast Academic Decathlon Coach, gave a brief history of the Academic Decathlon, the make-up of the team, the organization of the team, and the fact that it is outside of the classroom activities. Ms. Saundra Vallejo, Administrator for the Educational Services Division, gave an outline of our new role as the state's coordinating district. Ms. Barbary Keith, Classen Academic Decathlon Coach, explained the organization, areas of competition and benefits of participation in the Academic Decathlon program. 2.
1996 Legislative Goals were given to Board members in their Board packets and an opportunity for questions was given.
3.
Report on Expenditures Relating transfer of the Leave Fund over some of the expenditures out of reported that the Board was kept approved the process.
to the Gatewood Addition and the to the General Fund and absorbing the Building Fund. Dr. Crawford fully aware of the process and had
DISCUSSION Mr. Tom Yeargain said he never found any of the letters given in the information from Dr. Crawford in any of his old packets. Mr. Nick Kelly said the only memo that would have been in a packet was labeled "Board of Education, January 17." He said it was a memo notifying them of the action. The other two were memos Mr. Kelly had written to Dr. Mason regarding this matter. He reported that his first communication was with the Superintendent in the form of internal memos, and then a memo was sent to the Board of Education asking for approval. Mr. Yeargain asked if the Board approved this, and if so when? Mr. Kelly answered that the Board did approve it on January 17, 1995. He explained in answer to a question from Mr. Yeargain relative to it being transferred to the General Fund and not the Building Fund, that the money was transferred to the General Fund to free up expenses in the
7
f
41.
M-10
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996 SUPERINTENDENT'S REPORT
(continued)
Building Fund to be used for the Gatewood Annex. The Building Fund is the only fund that could legally build the Gatewood Annex. Building Fund expenditures had to be freed up to do that and this is the device by which is was done.
Mr. Yeargain said it was not Board approved. Mr. Kelly explained that there was an item on the January 17, 1995 Agenda to approve closing out the Leave Reserve Fund in order to enable the Building Fund to build the Gatewood annex. In the minutes of the January 17 meeting that was explained and the Board voted on it. Mr. Wayne Dempsey said that in the fiscal year before the Board approved the Gatewood project, the Superintendent came to the Board, indicated that she wanted to do the annex at Gatewood, and said that we had the funding for it. The Board approved that unanimously, I believe. The project went out for bids. There was $440,000 allotted by the Superintendent, or the Superintendent indicated it was available in the Building Fund. The bids came in at $771,000 and he thought the Board unanimously rejected those bids. All of that led up to what happened the next fiscal year. The question is, if we had $440,000 the fiscal year before, what happened to that money between May and July?
Mr. Kelly said he did not know, because that was something that had occurred in the '93-94 fiscal year, which was before his employment. He said there must have been some other expenditures for which the money was used. They could go back and check the records. Mr. Dempsey said that he was confused because the Board had approved this project the fiscal year before we ever built this project. We anticipated the project would be $440,000. It came in at $771,000, and this Board unanimously rejected those bids and said we'll have to do this another way. Sometimes between May and July, the funds were gone, and there was no money to reprogram in the budget to do the Gatewood building. Mr. Dempsey asked what happened to the money that was approved by the Board in the fiscal year ending June 30, 1994, when the Board bid the Gatewood project, and rejected all bids because the bids were too high. He asked for more information regarding the chronology of the Gatewood project funds. Mr. Bogle noted that in June of 1994, that both the Gatewood project and the Burbank project which had been approved by the Board were cancelled because of the budget crisis. That was also the month that numerous administrators were moved out of their administrative offices and put into classrooms, etc. In June, 1994, the Board was presented by the Superintendent a plan that did not build either Burbank or Gatewood, both of which had been approved, because there was no funding available.
Mr. Dempsey said he remembered those discussions, and he did understand the funding crisis then, but what he wanted to point out was that if their fiscal planning was so bad that there was $2,000,000 that the Board was prepared to spend, and within a month they were told they did not have the money to spend. Mr. Dempsey contended that those were Building Fund monies and should have been dedicated for those building fund projects. Mr. Yeargain agreed that what Mr. Dempsey was talking about was right. He said that when they put the budget together it was for approximately $4,300,000. During the Board meeting in August, Dr. Mason said the State had not paid any money yet, and we're trying to get this thing settled at the last second. Mr. Yeargain said when he went through the report from August, it showed a balance of around $1.2 million dollar difference. He talked to Mr. Kelly and Betty Mason and asked about that money. They told him it would probably be allocated for Workers' Comp and Gatewood. If that money was allocated for Gatewood, what happened to it? Dr. Crawford said that the report showed that the Board did take action in closing out the Leave Fund, and that's what he wanted to convey. He said Mr. Dempsey asked for a full report as far back in the chronology as they go. Mr. Dempsey said his contention was that this did not go far enough, Mr. Ron Bogle said that his question in the last meeting basically was that he didn't recall that the Board voted to move money and close down the reserve fund, and the documentation provided did satisfy his question, and it shows in the minutes that they did discuss that the use of the money would be to build the Gatewood addition.
42.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996 SUPERINTENDENT'S REPORT
4.
(continued)
Discussion of Current Finances and 1996-97 Budget Dr. Crawford discussed the 1996-97 Budget, and said he had sent a comprehensive Communique B132, which spelled out some of the things being proposed for consideration to balance the 1996-97 budget. He noted that Mr. Sanders had explained the fact well that they could not go further into the fund balance. Dr. Crawford said that it takes approximately $5,000,000 to make a payroll and you need that much money in reserve to make a payroll, so that they will not have to go into short-term borrowing.
5.
Bond Issue Financial Report Dr. Crawford explained that the Bond Issue financial report regards the fact that he presented the Board with a balanced Bond Issue proposal back in early October. That proposal did include some expenditures for two new elementary schools. The action that the Board took in deciding to fully fund the Parks Elementary School as we now know it, has left us with a gridlock in our budgeting process in the Bond Issue. Dr. Crawford said what brought this to our attention was that they were trying to expend $4,500 that had been approved in the Bond Issue at Hoover. The system kicked the transaction out because they had experienced gridlock by not determining how we were going to allow for the overage that had been voted in early October for the Parks School. He did not feel it wise at all to go any further into the fund balance. One scenario Dr. Crawford said he presented the Board did include going into that fund balance to balance the Bond Issue, but he felt that was unwise. The other scenario he was presenting might be equally unwise, because it obligates the funds they had previously decided to use for the McAuliffe School and for air conditioning and heating systems on four of the multi-storied schools, that were not scheduled until the summer of 1997. Dr. Crawford said this was not an action item, but for enlightenment. We must decide where the funds will come from to offset the overage that we decided to expend back during early October.
DISCUSSION Mrs. Parks said that the budget for the Parks Elementary School has been on the front burner ever since they passed that Bond Issue in 1993. When you say that the Parks Elementary School has caused a gridlock in the management of the Bond Issue funds, that's just not true. The Parks Elementary School has not been built. The Parks Elementary School had a groundbreaking in October of 1995. The Bond Issue was passed in 1993. I can not understand why the Parks School would cause a deficit and would cause an overrun when the school has not even been built. The fact is there has been an overspending on every project that has been done. The Cleveland School was over budget. Classen was over budget. The Nichols Hills School was over budget as well as Southeast. I don't have any problems with those. She said the negative comments about what the Board approved is misleading and very objectionable. The original budget for that school was $1.5 million, and the Board came back and approved $2.7 million. The report that I have says something about a $1.8 million overspend. That would make that school cost $4 million dollars. That's not what that school is costing. It's only costing what this Board approved, and that's $3,046,000, and there's not another school in here that has cost less than $3,000,000 for their renovation. I refuse to let the Northeast Quadrant bare the brunt of the deficits that are in this district, because we did not do it. The brunt of the mismanagement did not come with the building of the Parks School. The project was to have been completed in three years. The $1.8 million is exaggerated and just is not true.
Dr. Crawford noted that the OCAS System requires that we encumber funds when we sign a purchase order. When we let the contract on the Parks School, that did provide for the expenditure of funds. We haven't spent those dollars yet, but we have had to encumber those funds. It's the staff's responsibility to keep this item before the Board. Mrs. Parks said that school was a part of the Bond Issue just like everything else. It was in Proposition 1. The people went to the polls and voted on it.
Dr. Crawford said we did send out a related communique regarding the funds needed to open that school and the target date of completion as next December. I think the Board will have to address that matter also.
r
MINUTES OF THE REGULAR MEETING OF JlkNUARY 22, 1996
M-12
SUPERINTENDENT'S REPORT
(continued)
Mr. Dempsey commented that when the $90,000,000 Bond Issue passed, the citizens of this community were saying to this Board we have faith and hope that we can do better. It isn't all about the dollar. As I heard somebody say earlier this evening, we can be penny wise and pound foolish. The fact is we have gone over our estimates. We have allocated $40,000,000 or $50,000,000 of this Bond Issue. Those are the funds for things that have gone out for bids. We know what the bids are and have accepted those bids. Everything else is just planned expenditures. There's no over spending of a budget, because there's no budget to over spend. I'm tired of hearing about the Parks School, too, for that very same reason. We have gone over on so many projects, because the estimates were low. It is wrong to stop schedules on schools that are not even scheduled to go out for bid until 1997. I believe it's up to this Board and this community to decide what we want. This Board has voted to build this school. It's going to be a great magnet school in this community. Your role is to find a way to do it.
Dr. Crawford answered that he had given his rationale for picking the McAuliffe School and the four elementary schools that we chose. Mr. Dempsey said that this Board had already rejected all bids on the McAuliffe School, which was in excess of 3,3 million dollars.
As a point of clarification. Dr. Crawford said the $3,000,000 for the Parks School was not all to Pope, but the total contract is for that amount counting equipment that's been approved. Mr. Dempsey noted that his memo said they have a $3,000,000 contract. Dr. Crawford said that maybe we should add a clause that states that's for both the equipment and the Pope Construction. It may be our charge to find a way to do these projects, but I am trying to convince this Board that the surplus in my opinion is getting thin. There are no more funds available. There is a budget to make in the '96-97 school year, that we need to get serious about.
Mr. Dempsey said the Bond Issue Fund had nothing to do with the budget.
96-97
Dr. Crawford stated it has something to do with it if you take from the General Fund to supplement overages in the Bond Fund.
On another matter, Mr. Yeargain said if we cannot afford central controls, we should have custodians in the schools on the cold nights that have freezing temperatures. That's the only way we're going to stop the damage from these leaks.
Dr. Crawford said we had over a hundred unit ventilators break since the cold weather set in a month and a half ago. We've had every engineer involved, the supplier, the contractors, and others in numerous conversations. We've already had the custodians in the buildings. There is a design flaw. The unit ventilators and coils are too small to use glycol, and that is the only sure way of preventing a freeze. There also is a problem in the equipment that we bought. The equipment manufacturer is changing the program because he program was so designed that when the system detected "cold," it considered air conditioning to be on in many instances. Therefore, the water stopped flowing to that unit. Even if a custodian had been there, he could not have prevented that. We are changing those programs at this time. We know we've had some improper installation, and we're about the process of changing that also. Dr. Crawford continued by saying we have a major decision to make on the 20 or more existing multi-story schools including the 4 we are talking about waiting until '97 to do. The decision is whether to place larger coils in the system or to get new systems. It's a big task. We've made some terrific mistakes in the past and we cannot make them again. Dr. Crawford assured the Board that the programs are being changed as rapidly as possible in the existing units so that if the program does show cold, it will allow at least a 25% flow of water. Mr. Dempsey said he is wondering about some things with respect to the unit ventilators. First of all, if the problem is design and if they were designed by school district staff, reviewed by the Benham Group who said they were okay, would that problem be our responsibility and our consultants? He said he was also concerned about the software problem, and that some of the same ventilators keep bursting over and over again. Most of the schools in question still have bonds because we aren't even through with those buildings yet. What are we doing to recover our collateral damages? Is it from the bonds of the people who installed
44.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996 SUPERINTENDENT'S REPORT
(continued)
them improperly or from the warranty of the manufacturer of those units? What are we going to do to recover funds for this district? Every one of those units is under warranty or under bond or both, and we should be able to collect for the collateral damages. If the software from the manufacturer is bad, what are we doing to take action against that manufacturer to insure that they pay for any cleanup, for any replaced tiles or anything else in the buildings that was damaged as a result of their defective software in the unit ventilator. Are we sure those ventilators were not presented to us as being able to handle glycol? I believe there was a discussion about the possibility of going to full glycol systems and that supposedly these ventilators could do it. Is there a possibility that somebody sold us a bill of goods about what these things would do? I would like the answer to those questions, but particularly I would like to see answers to what the problem is and when do we get paid for the damage to our buildings?
Dr Crawford reported that the engineers and suppliers said that there would be a terrific loss to the efficiency in the unit ventilators if we placed glycol in them. We are going to run a sample on some, but glycol may, also, overload the pumps to the extent that they burn up. That's what the suppliers and engineers tell us. Our contract with R & D Supplies removes them from any liability for residual damages. It costs about $300 for the coil and about $300 to replace the coil. Oftentimes the damage from one of those coils runs into thousands of dollars. The contract alleviates them from any liability on that matter except in the case of an epidemic. Then there is a different clause that kicks in and we're now surveying that. I've written a communique for this week's packet asking you for some assistance in determining as best we can who is at fault, and if there are dollars to be recovered, from who we can recover those dollars. As to the programs being inferior, the supplier of the equipment, McQuay, only acknowledged last Thursday that they're having to change their programs. We have been debating with them for a month now. They agreed last Thursday to change the program, and we will be getting some information to you by the end of the week on this matter.
Mr. Yeargain asked if we are going to have people in these buildings during this cold weather? Dr. Crawford answered that we have had custodians in those buildings and the units still froze, but we do intend to keep them there. He said it was going to be a budgeting dilemma for us since we've already incurred damages of $300,000 plus from the breakages at this point.
Mr. Bogle said he had some interest in going back to the very beginning on the unit ventilators. That was a major purchase of the Bond Issue, over $12,000,000. I think it's time for us to go back and look at the specifications and make sure we drew up the proper specifications when we bought this equipment, that the bidder met the specifications, and that we got the equipment we needed. I recall it was purchased all at once, for the entire bond program. I remember hearing stories about unit ventilators stacked up here, stacked up there. Stories about them not being properly fitted to the needs of the district, etc. Did we get the right equipment for the needs? If we're dealing with something that wasn't right to begin with, it's not going to be fixed. I'd like to raise that question for some investigation on the part of the district.
Dr. Crawford answered that we will proceed. Mr. Kellert said a lot had been said, and rightfully so about the financial condition of the district with the budget and the Bond Issue. He said this is a lay Board, and at no time have any of us presumed to put ourselves in a position where we replace the technical expertise of the people we hire and rely on. Questions were continuously asked by all of us about money being spent. We, as a citizen Board, are forced to rely on statements from our General Counsel that our agenda is legal and proper in all respects. We also have statements from people associated with the Bond Fund that those items meet the guidelines for the projects approved by the electors in this district. When I walk into a Board meeting and I'm getting ready to vote on a contract and I see the' statement from my General Counsel, I have no choice to do anything except follow through with what appears to be here. The same can be said when we see the stamp or at least some form of approval from the architectural/engineering firm with a national or international reputation that we hired. A lot of professional hands touched this project before it got into that building. There was design work, contractual, architectural and engineering work, and there was approval. This was all done by people who spent a lot of money on their education to be able to put their seal on that type of work. For all
M-13-
45.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
M-14=
SUPERINTENDENT'S REPORT
(continued)
the questions that were asked, we were told, and I've checked the record, we'll have the money to do that. Dr. Crawford didn't say that to us. That is what we were told by staff professionals. We, in come cases hesitatingly, moved ahead. I'm not going to say that anyone intentionally told us an untruth, but I think it is pretty obvious to say that what people told us proved not to be true whether through intent or incompetence. We are now at a point where, unfortunately, what I'm starting to interpret is that it sounds like the only thing that the Board doesn't want right now is the truth of our condition. That is because it is leaving us in a situation that probably all of us dreaded and all of us hoped we wouldn't be in, but here we are. We are in this thing collectively and we're going to have to find a way out collectively, and get this thing done. If we continue to operate on the quality of information that got us into this mess, we're going to be in some serious, serious trouble. The choice is ours. We can't continue to remain in some sort of state of denial about the fact that there just isn't any money to make up some of the deficits and overages. Some tough choices are going to have to be made. This is when it gets tough to be a Board member, when you don't have enough resources to give everybody what they either deserve or what you want them to have. These are people we know personally, schools in our district, and some tough decisions are going to have to be made. I don't think we can continue to kill the messenger. Perhaps at some point we can assess the quality of this information on its merits and take some steps forward. We now find that the problem seems to have a relationship to several parties; the manufacturer; the software; possible installation problems; possible design problems; and possible oversight problems. There are at least 5 hands. So far I've only read about one of them in the paper. There are a lot of players in this, and I think it's time we start focusing more on the solution than the blame.
Dr. Crawford mentioned that the software that we're addressing now is actually software in the equipment that was provided by manufacturer. Mrs. Parks the Senior he has not last three
added that she thought Legal Counsel should be involved with Staff and all of these projects so that he can sign off, and been. It has not been in the Board packets until just the times.
Mr. Carter said that though Legal Counsel does sign off, he had problems with them signing off on something they do not have. It says what they are supplied with. They're not supplied with the confidential items. They approve the agenda, itself, not the contract until we approve it. Mr. Kellert noted that the intent of the Board was very clear on all of those statements. He noticed only after he went back that the wording was different when the Board adopted the reduction/retirement incentive. That may have covered the General Counsel's office, but it didn't help me at the time. There was no statement saying we have a problem with this. He received something two weeks later that said they had a problem with it. Mr. Carter said that is why he had a problem. If they don't get the information, then they don't know .... Mr. Kellert said then their signature shouldn't be on the agenda. If they don't have the information to the point when someone is comfortable signing off on it, then that signature shouldn't be there. When I see that signature, I rely on it. Mr. Carter said he agreed with Mr. Kellert, but he did not notice the wording on the sign off until he was questioned by a teacher as to how he could do that. Mr. Kellert said that all we know is by the wording of it, we should have known something, and we were not advised. You were not advised anymore than I was.
Mrs. Parks said she had Counsel had not seen.
received packet
after packet
that
General
Mr. Dempsey said he wanted to go back to something that he said earlier, and that was to the respect of how we utilize the office of the General Counsel. He said the City of Oklahoma City really has a very good system for that. There is something that's called the Buck Slip that goes with each agenda item that goes before the City Council. The last entity to sign off on that Buck Slip is the City Attorney's office. Those items are reviewed not just for form but for content and legality. I believe if we want to insulated and be safe, we would do well to ensure that all agenda items are required to be run by the Legal Office with all back up materials for a sign off before those items go to the
46.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
SUPERINTENDENT'S REPORT
M-15=
(continued)
agenda. I believe we need it for our protection, for the district's protection, for the superintendent's protection and to further maintain the confidence of the citizens.
Dr. Crawford stated that in reference to Mr. Carter's remarks, that funds in the proposal on the retirement/resignation incentive comes from this year's budget, not next year's. Secondly, Legal Counsel saw the notices, they were present during the presentation two weeks ago Monday night. They received every notice that every employee in the district received, so I don't know what they did not get, other than the confidential communique regarding the financial analysis and the plan. That was certainly available if they were not satisfied with what they received. All they have to do is ask for it. I want to also state that Dr. Moore, who has been in this district for a good number of years, assured me today that we're using the same language that we used last year for early buyout, and we're using the same language we've used in other previous buyouts. I don't know why this has become an issue. Mr. Carter said he was questioned by an administrator.
Dr. Crawford said that we've failed to inform you properly that this is this year's dollars that we're spending. Mrs. Parks asked for a point of clarification on the early buyout incentive. She asked where the money was coming from if a person is hired for a year and only serves half of the time and receives a bonus and his salary for the rest of year.
Dr. Crawford answered that it was coming from this year's budget. The contract has been budgeted for this year, and we will absorb those duties for the rest of the year. We felt it was the ideal way to provide the employees some benefits and the district some benefit because next year we will receive a 100% savings. The analysis we first ran on the proposal shows we would save almost $2,000,000 in next year's budget if we accepted all 39 applicants plus the 5 positions we've already failed to replace during this year's budget. We're talking about $2,000,000 savings for next year immediately. Dr. Crawford added that we have talked with the Tulsa Public Schools, and they enacted a major incentive buyout two or three years ago. That district agreed to pay an employee's benefits plus 15% of his salary for the next four years. There have been 4 previous buyouts in this school district over the last several years, and the informational flyers we used were the same, almost identical to what was used last year and in previous years.
Mrs. Parks said she was a part of the buyout 5 to 7 years still paying for it. She said it's not a savings and these people think they are going to get. The government portion out of that, and the person's salary terminates signs that contract, is that correct?
ago, and she's it's not what will get their on the day he
Dr. Vern Moore said according to policy once a person initiates the resignation card, we ask them to give two weeks notice. The end of the two weeks notice is the effective date.
Mrs. Parks said the question is how they planned to pay the bonuses?
Dr. Moore said the idea behind paying the bonuses is paying them out of this contract year so it takes the pressure off next year's budget. As indicated, this is the first phase of the budget process and that's how it is effective, because we are able to pay it out of this year's salary account. Mrs. Parks asked again where the money is coming from? Dr. Moore explained that the money is already budgeted for those salaries for the entire year, and that money will be used. Mr. Dempsey asked if there are any doubts about the legality of what they did two weeks ago, when would be the appropriate time on tonight's agenda to discuss it? Mr. Bogle answered that the Superintendent was going to request that it be placed on the agenda for the special meeting on Friday. In the meantime he would research the questions that have been raised tonight and respond to the late missive from Legal Counsel regarding the subject. Mr. Dempsey said that during the Superintendent's Report we can discuss
47. MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
H-16:
SUPERINTENDENT'S REPORT
(continued)
what the Superintendent had brought up. It doesn't specifically have to be an agenda item. My concern is about the time table. The law says we are individually liable and responsible for double damages if we've done something wrong and citizens bring a lawsuit.
Dr. Crawford said there were very few employees affected by this Friday deadline. Dr. Moore has communicated with those employees and told them that we are still working on procedural matters. He asked Dr. Moore if he encountered any kind of negative reaction on that. Dr. Moore said he did not. He said the payout will not be scheduled until the end of this month, so there's still ample time. Mrs. Parks asked if we had a response from Legal Counsel on this issue. She said she did not read where the Legal Counsel agreed that was being done with the packet was legal. There were two opinions. Dr. Moore said he communicated with Mrs. Carter regarding the issue of early buyout. The response received from Mrs. Carter is in your packet. The language used in the bonus payout is the what has been used for the last few issues of the programs we've had. I do not anticipate a problem with that. Mrs. Parks asked Dr. Moore if he received two opinions. Dr. Moore answered that he did not. He only received the communication from Mrs. Carter. Dr. Crawford said the second opinion showed up in his office after quitting time on Friday, and we did not have time to get that to the staff. Mrs. Parks asked if Legal Counsel had discussed this? She noted that Dr. Moore was taking one person's opinion, and now we have another opinion. Are you not considering the collaboration of those two opinions?
Dr. Moore said that we are now, because we have both of them. We had a meeting today because we have both communications now. We are trying to find out what our next step will be since we have the two communications. The other point I would like to make in regard to why I'm communicating with Mrs. Carter, is that our routine has been when we need the administrative legal opinions, we have funneled those through Mrs. Carter and she communicates those to Mr. Rogers. Mr. Carter asked if General Counsel received the proposal after it was voted on by the Board. Dr. Crawford said they heard the same presentation that was given at the Board Meeting on January 8, and they also received all notices. In addition. Dr. Moore did approach General Counsel on Wednesday after the Monday Board Meeting.
DISCUSSION OF PROPOSED NEIGHBORHOOD SCHOOL PLAN
6.
Discussion of Proposed Neighborhood School Plan Dr. Crawford said he will bring the proposed Neighborhood School Plan to the Board for official consideration at the next Board meeting, if the Board wishes.
Dr. Crawford said the report includes a move back to the neighborhood concept, provides some educational benefits, provides some neighborhood benefits, and enacts some financial savings for the district.
DISCUSSION Mrs. Parks said she did not understand what Dr. Crawford has in mind when he says he wants to make Northeast High School an alternative school and boot camp. Northeast High School has been renovated and designed for a science magnet school. She said we are punishing the good students who want to stay in school and get an education and want to be a part of the Bio-Med Program at the expense of providing a place for students who do not want to be in school and making it a boot camp. I am for providing an educational environment for students who have serious problems, but we should not punish the students at Northeast High School when they had the highest average of all the test scores in Oklahoma City. Why can't we use Foster-Estes for those kids? We've spent hundreds of thousands of dollars to renovate Northeast and make it a magnet school and a science center. I think it's unfair and the citizens in that area will not buy it.
Dr. Crawford said they did intend to develop a quality Bio-Med program at Douglass High School.
48.
MINUTES OF THE REGULAR MEETING OF JlkNUARY 22, 1996
SUPERINTENDENT'S REPORT
(continued)
M-17
Mrs. Parks said we don't need a Bio-Med program at Douglass High School. We already have one at Northeast High School. We put it there and were going to bring other students across the district in there.
Dr. Crawford explained when we opened Southeast High School, it caused diminishing enrollment in some of the other schools. The Northeast High School student body at this time is only about 550 students when you exclude the Bio-Med students. Also, Douglass High School is becoming a small high school. What we wind up with is two small high schools in that area of the city. We would have a vibrant high school if both of those schools went together. Mrs. Parks said the Bio-Med Program is part of Northeast, and if you would bring back all of the kids that are going over to the south side to Douglass High School and Northeast High School, we would not have a diminished school population.
Dr. Crawford reported that the proposal being presented to the Board is a total realignment throughout the city. He said there were tremendous educational advantages in having a larger high school. Mrs. Parks gave several reasons why she was opposed to the idea of moving the Bio-Med and making Northeast an alternative school.
Mr. Dempsey said he had advocated for neighborhood schools since the day he was elected to the Board. He said he was glad to see that we were talking about a plan that would return kids to schools close to their neighborhoods, but he became concerned when he saw this proposal to move the Bio-Med program to Douglass. Mr. Dempsey felt that whoever devised that plan wasn't thinking about physical realities of the district and was being a little fiscally irresponsible. He thought all the hundreds of thousands of dollars spent to upgrade Northeast to a Bio-Med Program would have been wasted, and that it would cost a lot more to move the Bio-Med Program to Douglass than had been estimated. He said there was no economic advantage, no social community advantage, and the children would have to spend a lot more time travelling each day on buses. He expressed that he would never vote to move the Bio-Med Program from Northeast. Mrs. Parks expressed again very strong opposition to moving the Bio-Med program. She said we need to find a place to put the students who need special programs. She suggested using Burbank or Foster Estes. Mrs. Silver said she would like the Superintendent to bring back the middle school reassignment plan at least, so that through the eighth grade the children can go to a neighborhood school. She felt that the middle school age children desperately need the support of the neighborhoods and community. She said she thought the Superintendent was really looking for ways to decrease costs so the programs can continue to be funded and be good programs. Eventually if we do not do something to generate funds, the check book will read "zero." Mrs. Parks again expressed opposition to the plan, and said she had brought up the matter of overspending about two years ago, and they just kept spending,
Mr. Yeargain said he thought the Northeast project was something that would have to be looked into, but he would like to see a proposal on the middle schools, Mr. Bogle said he did not know whether the Northeast proposal was the best idea or not, but the Superintendent was putting a proposal out for the Board to discuss and analyze. Out of this proposal may evolve other ideas. He expressed that what we are doing is trying to help teachers and students have a better learning environment, by getting problem students out of the regular classroom. He said the superintendent was also trying to help the district save money, and help the Board refocus on what we say we want to do. Mr. Bogle said the issue here is how we can become a better district. If the Board doesn't agree with what the Superintendent has brought, we just need to talk to him about what might work better. He encouraged teachers to have a voice in the issue. He said fiscal responsibility was his job, and he felt it was proper to look at anything we can do to lower costs in the district so we can put dollars in the classroom.
Mr. Kellert said he contends that there are few things that will help improve the perception of all middle and high schools more than to allow the teachers to focus on instruction with kids who want to learn. He said problem students are as important and their needs as unique to public educators as the kids at Belle Isle or anywhere else.
49.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
:M-18
SUPERINTENDENT'S REPORT
(continued)
Mr. Dempsey asked to see an engineer figured cost benefit package associated with moving the Bio-Medical Sciences Program to Douglass. Also, he asked to see the increased transportation budget for transporting children another 10 to 15 miles per day. He said he would like to know what other buildings we have available in this district, if we closed two buildings and opened one. Mr. Dempsey said certain buildings came to mind that have been setting vacant that have been used by this district. He wanted to know what the OU Health Science Center thought of the move. Dr. Crawford said we have talked with officials from the O.U. Science Center and they agreed the move would be alright.
Health
Mr. Dempsey said he would like to see in writing a letter from the Health Sciences Center that said it's okay to move this program to Douglass. DISCUSSION OF THE BID FOR ROOFTOP AIR CONDITIONING UNITS
DISCUSSION OF THE BID FOR ROOFTOP AIR CONDITIONING UNITS
Dr. Crawford asked Mr. Charles Allen to step to the microphone to discuss the bidding process on the rooftop units and to clear up some issues regarding that matter. Dr. Crawford said the bid that was let would enable us to buy up to 750 units. If the Board decides to buy 33 units and not buy any more that was their privilege. He asked Mr. Allen to explain the process. Mr. Allen said the bid itself was typed and specifications and general conditions were drawn up in the Capital Improvement office. They decided exactly what news media would be used and how long it would be out. The bid did go out, and five or six people picked the bids up with three returns. He checked for any Board Policy violations on this procedure, and found none. Also, he said he checked the State Statutes, and this bid did not have anything to do with the State Competitive Bidding Act of 1974. The bid was out for 15 days in one newspaper and 14 in another. One company who returned the bid did not meet the specifications, the second low bid did, and the third low bid did, but it was considerably higher. That's the way it came to the Board.
Mr. Bogle noted that the Policy which had been challenged was D-12, that reads when purchasing goods or services costing more than $5,000, written specifications, written invitations for quotations shall be issued to interested vendors. He said there was some uncertainty about what that means and asked if we keep a bidder list, and if when an item comes up of interest we would mail a copy to firms on the list. Mr. Allen said this was the first time we had ever had a rooftop air conditioning bid and we did not have a mailing list. He said his interpretation is that specifications, written invitations, quotations shall be issued to interested vendors, and we did that. Bids were available and were advertised in the newspaper. At the Service Center, we advertise, for the most part, on everything we do out there, especially all those things that stay within the Competitive Bidding Act.
Dr. Crawford asked how they advertised when the Board bought the boilers and chillers. Mr. Allen answered that was handled exactly the same way. Mr. Bogle asked if this was purchase of over $5,000?
substantially different
Mr. Allen answered construction work which did competitive bidding law was handled differently.
than any other fall
under
the
Mrs. Parks asked if it had been a practice of this district to send to persons on a list who request information, a notice when bids go out? Also, she asked if there was a list in the district where people have signed up to receive the information. Mr. Allen said ninety-five to one hundred percent of the bidding procedures at the Service Center are handled through the media, because that high percentage does fall under the guise of the competitive bidding act, and it does have to be out for 20 to 21 days. He said, also, in answer to Mrs. Parks question, that he did not have a list, and no one had come to him personally to ask for that. Mrs. Parks asked if he had ever sent information about a bid to persons who may be on a list requesting that information.
Mr. Allen said they did when he was at the Administration Building.
If
a letter asking to be put on a bid list for custodial supplies,
or
someone calls or sends Mr. Belphry Dean, in the Purchasing Department, hft
T.Toei
4- V* A
50. MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
SUPERINTENDENT'S REPORT
(continued)
-M-19
Mrs. Parks asked if that was done for the person who was making a complaint or registering some concern?
Mr. Allen said it was, and the person was the third low bidder. Mr. Allen said I'm doing the best I can with the Board Policies and I think we follow them as best we can.
Mrs. Parks expressed to Mr. Allen that he does a good job responding to the needs, but based upon the information that the Board has, this practice was not followed by sending information to vendors on that list. Mr. Dempsey recalled that the first audit of the Bond Issue Project pointed out that some internal control problems existed at the Service Center. He thought it was at least implied on anything of this size and nature, if we have a list of vendors who provide these kinds of items, we should follow procedures our vendors expect us to follow. Relating to the fact that a firm in Arlington, Texas received this bid, he said that something looked wrong. Mr. Bogle said he didn't think it was any different than an architect in Wichita bidding on our work. Mr. Dempsey said architects don't place bids, they submit proposals. He said he would like to see this matter investigated by the District Attorney. He said he hoped that one day we would have a sufficient number of minority architects in this town who can pass boards here so that we don't have to encourage the Urban League and other organizations to find people who can do some work for the school district. Mrs. Silver said she may have misunderstood Mr. Allen, but she didn't understand that there were two different processes.
Mr. Allen said the bid process from the Service Center is actually handled through the Capital Improvements Department, not through him as a purchasing person. The bids are formulated, the specifications, the advertisements and everything else are part of the duty of the Capitol Improvements Department. The procedures are different here. Bids are processed there, and quotations are processed here at the Administration Building by the Purchasing Department. Mr. Kellert noted that as far as he could remember there was nothing on the bid but equipment. Secondly, he asked if our policy established a process as far as a time period, and if all three of these bids were timely received? Mr. Allen said they were, and were sealed and stamped prior to the bid opening. Mrs. Parks asked if bids could be faxed? Mr. Allen said he did not accept any faxed bids, but he guessed they could be. He didn't know how the law reads about faxed bids.
Mr. Kellert asked if as far as Mr. Allen knew, if we mailed requests for bids or solicitations for bids to anyone during the process of buying chillers or boilers?
Mr. Allen said he really could not answer that. It was handled strictly through the Capital Improvements Department at that time and he was not involved in it. Mr. Kellert asked if Mr. Allen knew of a list of known bidders that would typically bid rooftop units? Mr. Allen said the only thing he could do would be to go through the yellow pages or something like that, because there is no list. If the Board Policy had said to mail them out, we would have come up with something. Mr. Kellert asked if we were to bid more rooftop units, would we mail bids to those who submitted bids this time. Mr. Allen said we would, because that would be a list to start with. Mr. Carter said for the best interest of the district, he thought we should mail interested providers a packet and not strictly go with the newspaper. He could not understand why some of the companies in this area did not bid. Mr. Allen said he could not answer why they did not bid, nor why a person in that business would not have people checking the bid columns in the paper to see if there was anything they could bid on. Mr. Allen said that this was the best thing they could come up with following the Board policies and trying to stay within the State Statutes and Law.
51.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
-M-20
SUPERINTENDENT'S REPORT
(continued)
Mr. Yeargain asked where in The Daily Oklahoman this was advertised? Mr. Allen said he was not sure. He said notices were also run in The Ebony Tribune and The Black Chronicle. Mr. Bogle asked if there was anything about this process that was different from what we typically do, such as the location of the ad in the paper. Mr. Allen said there was not. He said they were located in the Community Section of the paper. Mr. Bogle asked if there was a certain section they are usually in. Mr. Allen said, yes, but he wasn't sure what exact page they were on. AND
PERSONNEL, PAYROLL, R. #157 APPROVAL OF PERSONNEL, PAYROU, Michael Carter MOTION: AND Tom Yeargain SECOND : ENCUMBRANCES
ENCUMBRANCES
MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCE ITEMS lA, IB, AND 1C AS LISTED.
ROLL CALL:
Mr. Mr. Mr. Mr.
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
Aye Aye Aye No
Kellert, Dempsey, Carter, Bogle,
Aye No Aye
MOTION CARRIED 5-2, 5 aye, 2 no.
PERSONNEL, PAYROLL, AND ENCUMBRANCES
(continued)
DISCUSSION Mrs. Parks mentioned that Betty Moser, Minute Clerk, has resigned. She said she would like for the Board to present her with a certificate of appreciation for the service she has rendered to the district.
1.
a.
1995-96 Purchase Orders:
February, 1996 Payroll
approval to issue 1995-96 purchase orders to encumber the following payroll for February, 1996.
AMOUNT
P.O. NO.
FUND
OCAS CODE
9620036 9620037
GENERAL FUND BUILDING LEVY SALARY BOND FUND SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND SALARY
6-11-000-5300-100 6-21-000-5300-100
$ 10,250,000.00 300,000.00 $
6-31-000-5300-100
$
250,000.00
6-23-000-5300-100
$
1,000,000.00
6-22-000-5300-100
$
500,000.00
9620038 9620039 9620040
b.
Ratification of December, 1995, Payrolls
Approval for ratification of December, 1995, payrolls previously approved by the Board and upon which warrants have been issued as follows:
1995-96 1995-96 1995-96 1995-96 1995-96
General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary
$ 9,280,850.79 239,776.11 $ 125,138.88 $ 982,027.38 $ 396,558.32 $
52,
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
PERSONNEL, PAYROLL, AND ENCUMBRANCES
M-zr
(continued)
Personnel and Encumbrances
c.
Approval of Personnel following pages.
and
Encumbrances
as
listed
on
the
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including termination, leaves, retirements, and resignations be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
ENCUMBRANCES Encumbrances as listed in the agenda for purchase orders (31-9605865 through 23-9606215) written during the period 1/3/96 through 1/16/96. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.0, # 9605865 TO 9606215, FROM THE ENCUMBRANCE CLERK, I HAVE MADE A R2«JDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHCWA STATE LAWS. EDWARD ROMERO
DATE
53. MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
M-22:
PERSONNEL, PAYROLL, AND ENCUMBRANCES
(Continued)
PERSONNEL EMPLOYMENTS NAME
SITE ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
professiomal-tech:NICAL:
Monica Jackson
FEMA/Adm Assistant
Jay Merritt Thao Nguyen
ANNUAL SALARY
12-11-95
715/01
$24,273.00
Computer Technology/ PC Suppoirt Specialist
1-2-96
720/05
25,368.00
Computer Technology/ PC Support Specialist
1-8-96
720/04
24,629.00
Cedric Condry
Dunbar/3rd Grade
1-2-96' ‘
01/05/BA
William Einspahr
Guidance & Counseling Elem Counselor
1-2-96
015/06/MA
26,770.00
Angela Ramirez
Hawthorne/4th Grade
1-2-96
01/03/BA
23,170.00
Kelli Yandell
Hillcrest/.5 Kdg
1-22-96
01/03/BA
11,585.00
Classen/Entry Kitchen Assistant
1-2-96
471/01
$4,420.00
AEF/Social Worker Assistant
1-9-96
120/01
$8,429.00
1-2-96
140/01
9,591.00
1-4-96
158/01
$5,556.00
CERTIFIED: $23,685.00
CHILD NUTRITION 81 »VICE8: Mellisa Thomas CLERICAL:
Janet George
Belva Smith-Eaton Star Spencer/ Principal's Secretary CUSTODIAL:
Karen Grayston
Webster/.5 Cust Wrk
ยง4. MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
PERSONNEL, PAYROLL, AND ENCUMBRANCES
M-23=
(Continued)
PERSONNEL EMPLOYMENTS NAME
SITE ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
RETURNING PROM LEAVE OP ABSENCE: CUSTODIAL SERVICES:
David Grolock
Webster/Cust Worker
1-3-96
160/15
$15,902.00
55,
PERSONNEL TERMINATIONS
56.
MINUTES OF THE REGULAR MEETING OF JANUARY 7.1, 1996 PERSONNEL, PAYROLL, AND ENCUMBRANCES
(Continued)
PERSONNEL LEAVE OP ABSENCE NAME
SITE ASSIGNMENT
STUDY LEAVE: CERTIFIED:
EFFECTIVE DATE
Norma O'Brien
AEF/Science/Math
1-19-96
Allidel Whitwell
Rockwood/Kdg/EDK
1-22-96
:M-25=
57. MINUTES OF THE REGULARiMEETING OF JANUARY 22, 1996
:M-26=
PERSONNEL, PAYROLL, AND ENCUMBRANCES
(Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
PROFESSIONAL/TECHNICAL: Superintendent's Office/ Administrative Assistant
1-10-96
Ronald Barnett
Moon/MH
12-15-95
Stephen Pearson
Southern Hills/5th Grade
1-19-96
Lilly Tyner
Wheeler/2nd Grade
12-28-95
Alstene Starks
Star Spencer/Math
1-31-96
Julie Walker
Special Sezvices/SLP
1-5-96
Betty Moser
CERTIFIED:
CHILD NUTRITION SERVICES:
Katherine Blakes
Parker/Kitchen Assistant
12-15-95
Mae English
Eisenhower/Entry Kitchen Asst
12-15-95
Corless Jones
Ridgeview/Kithen Assistant
12-28-95
Rafaela Aguirre
Lafayette/Bilingual Assistant
1-12-95
Rachelle Brison
Rockwood/T-1 Class Size Asst
1-3-96
Joan Crawley
Longfellow/Media Assistant
1-5-96
Javier Gonzalez
Columbus/Bilingual Assistant
1-2-96
Brenda Fitzgerald
Telstar/Class Size Assistant
12-7-95
Deborah Lane
Wilson/Class Size Assistant
1-5-96
CLERICAL:
58.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996 PERSONNEL, PAYROLL, AND ENCUMBRANCES
(Continued)
8ITE/ASSI6NMENT
NAME
â– M-27;
EFFECTIVE DATE
CLERICAL (continued): Maria Navejar
Westwood/Bilingual Assistant
1-10-96
Alicia Rivera
Columbus/Bilingual Assistant
1-12-96
David Saunkeah
AEF/Class Size Assistant
1-5-96
Larry Ware
Telstar/T-1 Computer Lab Asst
1-12-96
Charles McGee
Webster/Custodial Worker
1-5-96
Leemon Wilson
star/Custodian
1-5-96
Skilled Tile Setter
2-5-96
Barbara Crittenden
Bus Driver
11-30-95
Clara McElyea
Bus Driver
1-4-96
JoAnn Minter
Bus Driver
1-2-96
Billy Sizemore
Bus Driver
1-8-96
CUSTODIAL SERVICES:
MAINTENANCE:
Charles Adkins
TRANSPORTATION:
u
59.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
M-28 =
R. #158 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH D
PURCHASING MOTION: SECOND:
AND
BUSINESS
GENERAL
Wayne Dempsey Frank Kellert
MOVE APPROVAL OF ITEMS A THROUGH D AS LISTED. ROLL CALL
Mr. Mr. Mr. Mr,
Kellert, Dempsey, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
Aye Aye Aye Aye
Aye Aye Aye
MOTION CARRIED 7-0. Discussion
Mrs. Parks questioned the buying of more musical instruments. Mr. Kellert asked for a definition of the term "budget allowance" in Item F.
Mr. Nick Kelly explained that term showed that the budget was within the amount that the Board approved on October 9, and was in the revised budget for all the Bond Fund projects. Mrs. Silver requested to vote on items E and F, separately.
AGREEMENT WITH ROSE STATE COLLEGE FOR EDUCATIONAL SERVICES
AGREEMENT WITH A POSITIVE OUTLOOK AND COMMUNITY LITERACY CENTER, INC. INSTRUCTIONAL SUPPLIES PURCHASE
A.
Agreement Between Rose Schools
State
College
and Oklahoma City Public
Approval to renew agreement between Rose State College and Oklahoma City Public Schools for educational services for Douglass High School students eligible for concurrent enrollment in college courses during the 1995-96 school year.
B.
Agreements Between A Positive Outlook, Inc. , and Community Literacy Center„ Inc., and the Oklahoma City Public Schools.
Approval of agreements between A Positive Outlook, Inc., and Community Literacy Center, Inc., and the Oklahoma City Public Schools to provide alternative education programs/services to eligible students at no additional cost to the district. Purchase of Department
Instructional
Supplies:
Supply
Distribution
and
Recommend approval to purchase instructional supplies from the following companies who submitted the low quotations on specifications and/or general conditions (30 mailed - 17 returned): Rhythm Band Elgin School Supply School Specialty Supply, Inc. Copelin's Office Center Sax Arts & Crafts Bye Mo'r, Inc. Thompson Book & Supply Zellerbach-Mead Company Sam's Club Corporate Express Bowlus School Supply Unisource TOTAL
$
645.00 7,924.28 6,891.00 3,014.70 685.44 120,882.04 62,839.98 1,336.00 33,287.32 525.12 20,661.88 30,556.64
$ 289,249.40
These purchases are to be charged to General Fund Account 611-098-5300-610-000-0000-000-039.
AGREEMENT: MS. OLIVIA HEMINGWAY
Agreement;
Ms. Olivia Hemingway
Approval of agreement between Ms. Olivia Hemingway and the Oklahoma City Public Schools to provide Arts Education to the students at the Alternative Middle School. Funds will be derived from a state grant for Alternative Education Academy for the Alternative Middle School. Total Grant; $12,500. Total cost of services; $11,500.
60.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996 PURCHASING AND GENERAL BUSINESS (ITEMS E & F
M-29-
(continued)
RELATE TO BOND ISSUE PROJECTS) R. #159 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS E and F
Wayne Dempsey Frank Kellert
MOTION: SECOND:
MOVE APPROVAL OF ITEMS E THROUGH F AS LISTED •
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
Aye Aye Aye Aye
Mrs. silver. Mrs. Parks, Mr. Yeargain,
Aye Aye Aye
MOTION CARRIED 7-0. Extension of Contract;_____ Completion of HVAC Systems for (Qibua: Eisenhower, Heronville, and Britton Elementary schools and Associates)
u
Approval for Culver and Associates to provide the engineering design work and complete plans for the installation of HVAC Systems previously assigned to C.H. Guernsey & Associates, for Eisenhower Elementary School, Heronville Elementary School and Britton Elementary School. This service would be an extension of an existing contract with Culver and Associates (BOE approved 12/20/93). This expenditure, in the estimated amount of $127,503 will be charged to Bond Fund Account 105-4700-450-000-0000-000-OPU. F.
Purchase of Carpet;
Willow Brook Elementary School
Approval to purchase carpet for Willow Brook Elementary school from Carpet & Floor Service Co., who submitted the low bid (3 received). This expenditure in the amount of $8,938.60 is to be charged to Bond Fund Account 112-4700-450-000-0000-000-477; and is within the adjusted budget allowance for this project. DISCUSSION, (Item E)
Mr. Dempsey said he is assuming that the amount given, $127,503 is the total of the contract with that firm and not the amount for this one transaction. Mr. Truly Clark said it was an estimate of the amount for all three elementary schools. Mr. Kellert asked if we were talking about a fixed rate percent? Truly Clark said it was 6% of the estimated cost of the projects.
Mr.
Mr. Bogle asked if the amount set aside for these fees under Culver and Associates was more or less than it had been with C. H. Guernsey & Associates. Mr. Clark said it is based on the revised budget from October, and it should be a little less than the original fees. Mrs. Silver asked where the monies for the bond projects were coming from? Mr. Clark said they were in the revised budget, and were already figured in.
u
ITEM E: COMPLETION OF HVA SYSTEMS FOR EISENHOWER, HERONVILLE, AND BRITTON ELEMENTAR SCHOOLS
ITEM F: PURCHASE OF CARPE FOR WILLOW BROOK ELEMENTARY SCHOOL
61.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996 M-30:
CERTIFICATION STATEMENT(S)
CERTIFICATION STATEMENT(S)
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Culver—and Associates to provide the engineering design work and_ completed Plans for the installation of HVAC Systems, previously assigned to C.H. Guernsey & Associates, for Eisenhower Elementary_ School £. Heronville Elementary School and Britton Elementary School in the Board of Education Meeting agenda of January 22, 1996 is proper in all respects and is within the guidelines for the projects approved by the ^lectors of this district in the October 12, 1993, Bond Election.
Ly Clark
(Date)
10i
BOARD OP EDUCATION
I hereby certify to the best of my knowledge that the recommendation for-expenditure of Bond funds for the purchase of gagpet,.. fox,, MUjw, ,Eleme.Dtary_,.gchO-Ol from Carpet- ft^PlO-Qg fiSSHifigtXgLa. in the Board of Education Meeting agenda of January 22. iail is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993/ Bond Election.
A-12
62.
A
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
n-31:
UNFINISHED BUSINESS 1.
Parcel of Land on the Belle Isle School Site (Postponed from the January 8, 1996, Board of Education meeting.)
NOTE:
This item was pulled from the Agenda and postponed indefinitely.
RET.T.E ISLE SCHOOL SITE ITEM POSTPONED INDEFINITELY
BUSINESS
NEW None
COMMENTS
CITIZEN
Mr. Bobby Johnson, patron, spoke about various concerns in the district, primarily the proposal to move the Bio-Med Program from Northeast High School. Gary Dawson, representing Shirley's J & B Supply, Inc., talked about the recent purchase of rooftop air conditioning units. He questioned the bid process and advertising mediums used. He said the Board should try to get all the bids it can possibly get, and make sure it's good, clean and open.
Bill Baldwin, Carrier Distributor, passed out a copy of The Southwest News, which is a trade publication here in Oklahoma City that advertises He talked about solicitation of bids for construction trade projects. HVAC equipment. Lisa Voegeli, realtor, spoke on the Belle Isle School property issue. BOARD
MEMBERS
COMMENT
Mr. Carter commented that it concerned him when he gets calls from parents saying they can't find their children because the after school functions were closed. He suggested that the next time we have freezing weather we prepare better.
Mrs. Parks asked if the Task Force Committee on Day Care would be reporting. Dr. Guy Sconzo said there was an interim report in the Board packets and that the final reports are due in March. Mr. Bogle referred Board members to a movie called "Mr. Holland's Opus." He said it was about teaching, education, and about how teachers make a difference in children's lives. He said it was a very simple and beautiful reminder of the business we are in. It's often easy to forget that our business is to try to create an environment so that dedicated, committed teachers can work with children who want to learn. We should always have that at the center of everything we do and every decision we make.
EXECUTIVE
MOTION: SECOND:
SESSION
Wayne Dempsey Michael Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A AND B, COMMUNICATION WITH DISTRICT'S GENERAL COUNSEL REGARDING WILLIAM PRICE-CURTIS V. BOARD OF EDUCATION OF OKLAHOMA ISD NO. 89 OF OKLAHOMA COUNTY, ET AL, CASE CIV 92-2059L AND BRANDT, ET AL, VS. OKLAHOMA CITY PUBLIC SCHOOLS, ET AL, CASE NO. CJ 89-9348. ROLL CALL
Mr. ' Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle
MOTION CARRIED 7-0.
Aye Aye Aye Aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
R. #160 APPROVAL FOR EXECUTIVE SESSION AT 11:35 P.M.
Aye Aye Aye
The Board went into Executive Session at 11:35 p.m.
/
f 63. MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
M-32:
IN
OPEN
MOTION: SECOND: R. #161 RECONVENE IN OPEN SESSION AT 12:25 A.M.
SESSION Thelma R. Parks Terri Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle
MOTION CARRIED 7-0. I N
NO ACTION TAKEN IN EXECUTIVE SESSION
R. #162 ADJOURNMENT 12:26 A.M.
OPEN
Aye Aye Aye Aye
Mrs. Silver Mrs. Parks Mr. Yeargain
Aye Aye Aye
The Board reconvened at 12:25 a.m.
SESSION
MR. RON BOGLE ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEMS A AND B, COMMUNICATION WITH DISTRICT'S GENERAL COUNSEL REGARDING WILLIAM PRICECURTIS V. BOARD OF EDUCATION OF OKLAHOMA ISD NO. 89 OF OKLAHOMA COUNTY, ET AL, CASE CIV 92-2059L AND BRANDT, ET AL, VS. OKLAHOMA CITY PUBLIC SCHOOLS, ET AL, CASE NO. CJ 89-9348.
ADJOURNMENT There being no further business, the meeting adjourned at 12:26 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Tom Yeargain. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
64.
MINUTES OF THE REGULAR MEETING OF JANUARY 22, 1996
iM-33:
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Presi ent
Acting
Minutes
Minute 'Clerk
approved
by the , 1996.
Board
of
Education
this
day
of
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting, excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this r ^^6/^________ , 1996.
Clerk, Oklahoma City Board of Education (SEAL)
u
day
r
65.
'x
MINUTES OF THE SPECIAL MEETING OF JANUARY 26, 1996
H-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKUkHOMA COUNTY, OKLAHOMA,
MET IN SPECIAL SESSION AT SOUTHEAST HIGH
SCHOOL, 5401 SOUTH SHIELDS, FRIDAY, JANUARY 26, 1996, AT 8:00 A.M.
PRESENT:
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District Wayne Dempsey, District 4 Tom Yeargain, District 7
President Member Vice President Member Member Member
ABSENT:
Michael Carter
Member
OTHERS PRESENT: Dr. Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Several Legislators, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
ORDER
TO
GALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mrs. Terri Silver gave the invocation and led the pledge of allegiance. ROLL
CALL
ROLL CALL
At the time of the Roll Call, six (6) members of the Board were present, one (1) absent. SPECIAL BUSINESS
1.
Discussion of Legislative Issues
Legislative Goals were presented to several Oklahoma City area legislators present for the meeting. Other issues of concern were also discussed by those present. Following the discussion, there was a short recess while many of the legislators toured the facility.
DISCUSSION OF LEGISLATIVE ISSUES
RECESS The Board recessed at 9:15 a.m., and reconvened at 9:30 a.m.
2.
Discussion, and action if necessary, on the Retirement/Resiqnation Incentive Plan.
MOTION: SECOND:
Mr. Yeargain Mrs. Thelma R. Parks
R. #163 MOVE TO RECONSIDER THE PREVIOUS VOTE ON DISTRICT'S RETIREMENT AND APPROVAL TO RESIGNATION INCENTIVE PROGRAM AS APPROVED AT THE MEETING OF JANUARY 8, RECONSIDER PREVIOUS 1996 VOTE AT THE JANUARY 8, 1996 MEETING ON THE RETIREMENT ROLL Mr. Kellert, aye Mrs. Silver, aye AND RESIGNATION CALL Mr. Dempsey, aye Mrs. Parks, aye INCENTIVE PROGRAM Mr. Yeargain, aye Mr. Bogle, aye MOTION CARRIED:
6-0.
f
66.
MINUTES OF THE SPECIAL MEETING OF JANUARY 26, 1996
M-2 SPECIAL BUSINESS
(continued)
DISCUSSION Mr. Yeargaln said that he had asked that the Board reconsider the vote approving the retirement/resignation bonus program and had requested that the item be placed on the Board agenda as soon as possible. Mr. Ron Bogle stated that Board policy allowed reconsideration of actions by the Board, not the vote, but the actual actions of the Board. He asked Mr. Darrel Shepard if an item previously acted on by the Board could be brought back to the Board, and if someone who voted in the majority on an item could request that it be brought back to the Board. Mr. Shepard answered affirmatively and said the intent of the item listed in the agenda was to allow discussion and reconsideration of the previous action of the Board. Mr. Bogle invited discussion of the retirement/incentive plan and recommended beginning with comments from the Superintendent with any new information to present to the Board.
Dr. Crawford reiterated that the philosophy of the early retirement/early resignation buyout proposal presented to the Board was not foreign to the District. He said Dr. Moore had a packet of information showing that over the past ten years, there had been as many as four or five of these projects. Dr. Crawford also noted that other entities and individuals in the state of Oklahoma were contacted, and it was found that proposals of this type have been common over the past few years. Some difference of opinion regarding our verbiage existed. It was suggested that we might change some verbiage to make the proposal more palatable to the Board. Dr. Moore advised that over the years, the District had used various resignation/retirement programs. Packets containing a history of the programs, an addendum to the employment contract to be signed by each participant of the program, the number of applicants for the program, and other information were distributed. Also included in the packets were lists of applicants identified by name, title and department and a listing of the incentive costs to implement the program. Mrs. Parks asked Dr. Moore if "incentive" was equivalent to the word "bonus" that was used originally. Dr. Moore responded that "incentive" was used as a substitute for the word "bonus." Mrs. Parks indicated that earlier receipts of the informational packets would have been helpful for Board preparation and asked for comparison of the components of the District 1-89 plan versus the plan from Tulsa, et al. Mrs. Parks expressed concern for differences in the District 1-89 plan versus that of Tulsa. Dr. Moore informed that the idea of such programs was conceptual in that all offer incentives. The idea is to provide an incentive for individuals as consideration for changing the employment contract. The Tulsa plan differed - individuals were paid for 48 months after their contracts ended. We want to take care of the incentive program within the budget year. Lawton had a program to pay individuals after the budget year, as it relates to services rendered. The idea in all of the plans is that they provide consideration for the reduction in contract responsibilities.
Mrs. Parks asked if incentive costs were in addition to the contract salary and if differences in amounts depended on length of service. Dr, Moore responded that length of service and retirement/resignation factors influenced differences. The incentive for retirement was 20% of base pay and 15% of base pay for resignation with the remaining contract year salary paid. Mrs. Parks questioned the legality of paying salaries for services not rendered. Dr. Moore responded that consideration was offered, and he felt it was permissible.
Mr. Kellert stated that in the original contract, people were paid for services performed while with the incentive program, the consideration was to give back the contract. He cited a judgment against the District with regard to a suit filed by principals with a 20% or 30% of base salary buyout retirement proposal. He felt that the judge's order to comply with the conditions of that buyout agreement answered the question of legality.
67. MINUTES OF THE SPECIAL MEETING OF JANUARY 26, 1996
M-3 SPECIAL BUSINESS
(continued)
Mr. Dempsey asked if teachers were included in the program. Dr. Moore replied they were not. Mr. Dempsey noted that this district, other school districts, state agencies and state run college football programs very often buy out employee contracts. Mr. Dempsey felt that since these employees were not covered under statutes with regard to teachers, they would, in fact, be covered with the same broad brush as all other State employees. Dr. Moore agreed with that assumption. Mr. Dempsey found little difference in giving an incentive to a superintendent to move on early with respect to his contract or a college football coach in the state of Oklahoma. Mr. Dempsey questioned Dr. Moore as to his years of service as Personnel Director of the District and his comfortXconfidence level in offering such a program. Dr. Moore responded that he had served from 1984 to 1994 in that capacity and felt this plan was within guidelines of the State code in offering such program, dating back to 1984.
Mr. Bogle questioned Dr. Moore about the use of the word "bonus" and if, by changing the language, it became more legally acceptable. Dr. Moore agreed and cited the copy of the addendum employment contract furnished the Board reflecting use of the terminology. Mrs. Parks questioned Dr. Moore about the State statute relating to incentives and bonuses. She asked if that portion of the State law was designed primarily for teachers and if the language of the incentive or the bonus must be included in the contract. Dr. Moore felt that was a matter of interpretation and that some believe it pertains only to teachers. In testing this statute, the districts have prevailed. Mrs. Parks further questioned the legality of the program despite having offered such programs in the past and questioned why it was necessary to change the language to "incentive." Dr. Moore stated his reliance on past experience and conviction of its propriety. Mrs. Parks referred to the Brandt case mentioned by Mr. Kellert. Although not written, it was verbally agreed that the principals would receive a bonus or incentive. Upon retirement, this was not honored. Mrs. Parks felt that possibly for that reason, the courts awarded the judgment for those administrators. Based upon her information, Mrs. Parks said she would not be voting for the incentive program and felt that the District savings would not be great. Mr. Yeargain expressed concern about responsibility for the incentive program and asked for Senator Rogers' opinion. Senator Rogers expressed hesitation in publicly voicing his opinion and was advised by Mr. Bogle that he was not compelled to do so. Senator Rogers stated that the matter was private and should be discussed in Executive Session. Mrs. Silver expressed interest in Dr. Moore's statement that, in the past, districts that experienced litigation prevailed. Dr. Moore stated that in his research, he found a similar court case where a full contract was paid when an individual did not perform any additional services. The case was contested, and the district prevailed. Mrs. Silver asked the rationale for the district prevailing. Dr. Moore responded that consideration and a contract existed. As a result, the district prevailed.
Mr. Bogle reiterated that there was a motion to reconsider the vote of the last Board meeting, and if that passed, the motion previously acted on could be reconsidered...or a substitute motion. This would not rescind previous Board action, just bring it back to the table. Mr. Kellert asked Mr. Shepard if it were the desire of a Board member to simply adopt the revised retirement plan, if it would be necessary to consider the previous vote first. Mr. Shepard replied that if the Board wanted to modify an item previously approved, they could simply take action to revise the existing plan according to what was presented. Mrs. Parks inquired if the Board reconsidered a previous action, if that plan could be modified. Mr. Shepard responded affirmatively and explained that if there were a vote to reconsider, the item would be back on the table as originally presented on January 8th.
u
68. MINUTES OF THE SPECIAL MEETING OF JANUARY 26, 1996
M-4 SPECIAL BUSINESS MOTION: SECOND:
(continued)
Mr. Kellert Mr. Dempsey
R. #164 MOVE TO APPROVE THE REVISED RETIREMENT/RESIGNATION INCENTIVE PLAN AS APPROVAL OF THE PRESENTED AT THIS MEETING. RETIREMENT AND RESIGNATION INCENTIVE PLAN AS ROLL Mrs. Silver, aye Mr. Kellert, aye PRESENTED AT THIS CikLL Mrs. Parks, no Mr. Dempsey, aye MEETING Mr. Bogle, aye Mr. Yeargain, no
MOTION CARRIED
4 aye
2 no
DISCUSSION Mrs. Silver referred to the Brandt case and noted the word "bonus" payment. She questioned why the court would issue a judgment against the District to pay if this is an illegal payment in the contract. She also stated this is not an unusual situation and noted it dates back to 1988. Mrs. Parks also commented on the Brandt case. It appeared that the Board did not negotiate the commitment in good faith. The language, "bonus", was written by Board staff. The crux of the suit was that verbally it was stated that they were to receive payments - it was never written. The word "bonus" was written by this staff and certainly they would be writing an opinion. Mrs. Silver further noted that this was a "bonus" plan that the court forced the District to pay. Mrs. Parks emphasized that the "bonus" language was never in the contract and consequently, the court could not rule on the language of a contract without considering whether or not that contract was negotiated in good faith. Mrs. Parks stated that she was on the Board and felt that was the theme - it was verbally stated, done in good faith, and when the time came for principals to receive the bonus, the District decided not to pay. That was the basis of the suit. Mrs. Silver said that Mrs. Parks' statement reflected the current position of the District. The District issued contracts in good faith, the contracts were signed in good faith, and if the administrators brought suit, Mrs. Silver felt that the courts would find the District liable for payment. Mrs. Parks asked Dr. Moore if the employees resigned by card or contract. Dr. Moore responded that both were completed as a two-part process. Although the word "bonus" is changed to "incentive", Mrs. Parks felt that a conflict might exist. We are admitting that people are being paid for services not rendered. If the contract was issued in August for a full year from August to June and they resign in January, are they being paid for services not rendered?
Mr. Bogle commented that sometimes in the heat of debate. Board members forget that we are on the public record and make comments that may later be regrettable. He noted that he was not referring to Mrs. Parks' comments. The Board needs to recall that as they speak, they are giving individual opinions, not those of the Board when they say, for example, "this Board knows we are violating this or that." He stated that for the record, he knows nothing of the kind. His affirmative vote was based on the recommendation from staff and others that the Board was acting properly. Any discussion to the contrary is the opinion of individual Board members. Speaking of the individual opinion of Board members, a phone call was received today from absent Board member, Mr. Michael Carter, who asked to convey that he still does not support the retirement incentive program. Perhaps if Mr. Carter had been part of the discussion, he might have been persuaded otherwise. When the Superintendent introduced this program, it was described as a humane attempt at reducing staff. It was not necessary and previous superintendents might not have taken this approach. A reduction in force could have been done stealth-like and quickly in order to play down the political aspects. This Superintendent and this Board chose to take a more humane approach and give people an opportunity to make their own career decisions. An old sage once said that no good deed goes unpunished. Perhaps the consequences of trying to be humane sometimes result in negative political ramifications. This Board is
69.
MINUTES OF THE SPECIAL MEETING OF JANUARY 26, 1996
M-5 SPECIAL BUSINESS
(continued)
courageous, knew that going into it, knows it now and knows it when the vote is taken. This is still the right thing to do - to give people an opportunity to participate in decisions about their own future. Regarding those who have submitted to this program, there are many names that I regret made this decision. They have been valued employees who have brought great service to the District. The Board appreciates the fact that these employees have made decisions about their careers and see this as an opportunity.
Mr. Dempsey stated there appears to be in Oklahoma an entire area of law that the legislature needs to give more attention, because of the many variables associated with these items like we had before us today. He stated that he is a lay person who did not choose to study law or personnel management. His decisions are made on the best possible information presented to him. All the intricacies of Title 70 certainly seem to point to the fact that when you are dealing with teachers and other personnel, there are many steps to be taken. One thing that is very clear is that administrators and people who are not certified personnel and covered under those rules, are much like any other State employee. The rules that apply to them apply to all other State employees. He expressed his belief that this incentive program is good for the people who have decided to do something else with their lives. It is good for the School District, not just with respect to who the individuals are. Our Central Office is too big with too many people. Mr. Dempsey was pleased with the opportunity to make reductions in positions and, hopefully, we will not refill those positions. This is difficult because one must depend upon those who know right from wrong. Our Deputy Superintendent has assured this Board that what we are doing is permissible. If teachers were involved, the view might be different since the law is so specific with respect to certified teachers. Administrators by and large have a contract and serve at the pleasure of the Board of Education, just like the Superintendent. Mr. Yeargain stated that the School District is an unusual institution with unique laws. We are not lawyers and must have counsel. He asked what date was set on the retirements. Dr. Moore replied that two weeks from the date they made application would be the effective date, therefore, a variety of retirement dates exist.
Mrs. Parks stated that had the Board been given the retirement incentive plan earlier, her interpretation might be different. Receiving the document today is her reason for not voting in the affirmative. Mr. Kellert stated that should the Board decide to adopt the amended plan, coverage of the buildings is important when it comes to testing dates. Also, we have North Central visits scheduled for at least one of the schools, and some special consideration should be given. We may need to reduce the number of administrative positions as a ratio, but we probably are not over staffed in the buildings as opposed to the Central Office. Hopefully some equally creative solutions to covering buildings, especially in those critical areas, will be found.
Dr. Crawford advised that Dr. Guy Sconzo and his staff have done preliminary work and will present a plan to the Board if this proposal is accepted. There are some instances that we cannot cover such as our Workers Compensation situation. There will be instances when the Board will be asked to help work through some of the personnel matters. Mr. Bogle asked if Dr. Crawford approved of the recommendation by Dr. Moore. Dr. Crawford expressed his support of Dr. Moore's recommendation. He said the matter was researched, presented verbally to the Board and notices were provided to all employees. We approached Legal Counsel and felt we were on sound footing. Since that time, we have visited with other individuals in the State.
b
Mrs. Parks wondered if the number of resignations would be the same if the employees received the same information supplied to the Board. Board packets were received on Thursday - this information was not in the packet. Then on Friday morning, the newspaper had all the information that we should have had as Board members. She wondered why the Board did not have that information. She felt that if a plan was coming forth, the Board should have had the information that had been revealed in the newspaper. If the Superintendent and staff are going to do things and encourage the Board to approve, the information should be furnished to the Board rather than having second hand information.
A 70. MINUTES OF THE SPECIAL MEETING OF JANUARY 26, 1996
M-6 SPECIAL BUSINESS
(continued)
Following the discussion, Mr. Bogle advised that the vote to be taken would be the only vote to show up in the minutes and the records. He asked if the previous action of January 8th will be nullified and whether it will appear in the minutes? Mr. Darrel Shepard informed that action will still appear in the previous minutes, but the vote today will show as a reconsideration of that action.
RECESS
RECESS The Board recessed at 10:40 a.m. and reconvened at 10:50 a.m.
3. Consideration of options concerning the purchase CONSIDERATION OF of rooftop and DX air conditioning units. OPTIONS CONCERNING HBOESE CF ROCPIEP AtOIKtNaS Option 1; OPTION 1 a. Order air conditioning equipment as previously authorized at the Board Meeting of December Serviceman Supplies, Inc. (Heil Brand).
OPTION 2
from
Readvertise for air conditioning equipment for future installations and discontinue the purchase of equipment from the previous authorization.
Option 3: c.
SUBSTITUTE MOTION
1995
Option 2; b.
OPTION 3
12,
Discontinue purchasing air conditioning equipment from the previous authorization and bid future HVAC construction projects with contractors supplying all equipment as needed.
SUBSTITUTE MOTION MOTION: SECOND:
Mr. Kellert Mrs. Terri Silver
MOVE TO ACCEPT DELIVERY OF THE 33 ROOFTOP UNITS AND CONTINUE WITH THE INSTALLATION AT FILLMORE SCHOOL. ALSO THAT WE SELECT ANOTHER SCHOOL TO USE AS A PILOT FOR AN ALTERNATIVE METHOD OF INSTALLATION WHICH WILL INCLUDE (PACKAGE) BIDS FOR EQUIPMENT AND INSTALLATION OF THE ROOFTOP UNITS BY CONTRACTORS. DISCUSSION
Dr. Crawford stated that he had provided a communique to the Board regarding this matter. The determination has been made that we were on sound footing when the recommendation was made. However, with the concern expressed regarding this matter, some options have been listed for Board consideration. The options might be more viable than the original motion. Mr. Yeargain said the options were not what he requested, and he asked for a revote on the original motion. Mr. Bogle directed Mr. Yeargain to Item 3a as one of the options provided to the Board and felt that Mr. Yeargain's request had been satisfied. Mrs. Silver asked that the Superintendent review the pros and cons of the options.
Dr. Crawford stated that Option 1 would maintain the status quo. We would order the units as needed and handle the air conditioning project
71.
MINUTES OF THE SPECIAL MEETING OF JANUARY 26, 1996 M-7
SPECIAL BUSINESS
(continued)
as planned. There is some concern on the Board that we may not have gone through the proper purchasing process. Therefore, an advantage to excluding Option 1 is to completely satisfy the Board that the purchasing procedures have been proper. One of the disadvantages of not using Option 1 is that we are treading on fairly thin ice. We want to be careful and not risk a law suit. Secondly, if an option other than Option 1 is selected, the process will be slowed. The process already has been delayed for several months, and that is a concern. Another problem is that we might find the bids to be higher if we go out again. That probably will not be the case, but it is certainly one of the potential downfalls. As to Option 2, again the time frame is of consideration. It will delay the time frame we intended to use in implementing this air conditioning system. As stated. Option 2 might open the Board to serious litigation. Regarding Option 3, the time frame is again a problem. The advantage might be that since we no longer have the BAT stipulation, we might be able to bid the jobs "turnkey" and get a good price for these projects. It might even expedite the process. There has been some consideration of pursuing Option 3, knowing that Option 1 is available.
Mr. Bogle inquired of Mr. Shepard if, in order to comply with the Open Meeting Law, the Board was compelled to accept an option in the published agenda, or if they could amend an option, or even develop a totally different option. Mr. Shepard responded that the options could be modified, amended or that the Board could choose to take no action at all. Mr. Kellert stated that, with regard to totally reconsidering the action, since at least one purchase order has been approved on the contract, the contract has been activated. He was uncomfortable with the prospect of simply ignoring or unilaterally reconsidering the matter. If the contract was arrived at appropriately, it was certainly entered into in good faith by the contractor who was the winning bidder. The plan originally was to go with the rooftop units and perhaps work with force account labor, internal labor, to do the installation as we have at one or two pilot projects. We were unable to secure the employment of the person approved by the Board to run those crews. We are now considering installing the Fillmore project with outside contract labor. Hopefully, we are looking at those bids versus what we know could be done in-house to determine the best way to go. At this point, there is another option as Dr. Crawford alluded to. With the BAT language out of our policy manual by recent Board action as well as the current environment with regard to prevailing wage and the Little Davis Bacon Act, we now have an opportunity to look at the cost of a turnkey project which did not seem feasible several months ago. Mrs. Parks questioned, in light of the possibility of a lawsuit and the inconsistencies revealed at the last Board meeting, how a delay would impact the completion of the air conditioning? Dr. Crawford advised that if the project were rebid with a turnkey approach, it could take 45-60 days to get the first analysis of the project. On the plus side, contractors can gear up and do a lot of work in a short time if the project is feasible for them. It might be that by rebidding with a turnkey approach, it would speed the process toward completion. If the turnkey approach is accepted, the project will probably be done more quickly than with the present approach. Dr. Crawford emphasized his concern for dollars - if the dollars were available to afford the turnkey approach. From a staff standpoint, a turnkey approach is preferable. It would remove politics from the matter, reduce District services rendered and improve the warranty situation. The situation was originally addressed by force account labor for budget constraints.
Mrs. Parks expressed that no one wanted a lawsuit against the Board. She asked how to address the questions posed at the last Board meeting concerning the 21-day bid process and the requirement to return the bids within 14 days. What position does this put the Board in? Dr. Crawford reiterated his belief that we were on sound ground in the bidding process. However, if the project were rebid with either Option 2 or Option 3, it would alleviate any concerns.
Mr. Yeargain said the matter should be started again from the beginning and done properly.
f
72. MINUTES OF THE SPECIAL MEETING OF JANUARY 26, 1996
M-8 SPECIAL BUSINESS
(continued)
Mr. Dempsey said there was sufficient reason to question how this process took place. The Board was told in open session by the Clerk that the bid was open for 21 days. The auditor, Mr. Sanders, pointed out on our bond issue project last year that the administrative actions and the fiscal functions in the bond issue needed to be more closely aligned with those functions in the Central Office. Mr. Dempsey noted that purchasing procedures employed in the Central Office were not consistent with the purchase of the rooftop air conditioning units. He expressed a desire to see the projects move ahead without having litigation by either the successful or unsuccessful bidders. Mr. Dempsey asked for an explanation of what happened, how it happened, when it happened and who was responsible. He requested a thorough investigation by our auditor, at least, into this particular bid.
Dr. Crawford reiterated that if we rebid the project using the turnkey method, it alleviates us of any liability or responsibility. We have issued a purchase order for 33 of the units under the first bid. That is a consideration the Board needs to know. We did bid the project enabling the District to buy up to 750 rooftop units, but not requiring us to buy those units. Dr. Crawford further stated that a turnkey approach would be the best approach if affordable, in that it would alleviate any concerns about the matter, even though the project would be delayed 45-60 days. Mrs. Silver asked how many schools were included in the 33 units. Dr. Crawford responded that the 33 units were for one school. Mrs. Silver stated that we are really talking about using those units for one school and bid the others. Dr. Crawford stated that there had been consideration of going ahead with that project, using those 33 units, using an outside contractor to install those units and then comparing that against the bids we receive for a turnkey approach for all remaining schools. Mrs. Silver commented that we would still be in line with the contract that we let to Serviceman, by purchasing those 33 units. Dr. Crawford stated that in his opinion, we would still be legal under the contract. The contract has been referred to General Counsel, but we have not received a reply yet. Senator Rogers suggested that if the Board wanted to go with the 33 units and reconsider the remainder, then it would be appropriate to confirm the purchase order by which the 33 were purchased and initiate the proceedings to accomplish the desired goals.
Mr. Dempsey recalled that on the day of approval of the purchase of the air conditioning units, the Superintendent said we could buy anywhere between 1 and 750. We were not required to buy 750 units. The contract essentially said this is the source where we would purchase those units. If we have purchased 33 units, this Board has satisfactorily complied with the contract and should be free to do as we wish. We need to put this contract on hold or not purchase anything else from this contract until some of the other questions relating to how this bid was handled are answered.
Mr. Kellert agreed. He said there are bids out for the labor at Fillmore, and there should be some estimate of installation cost of those units with in-house labor. At the same time, he suggested to find a project that would be similar in nature with regard to the structure of the building, the size, etc., and develop a set of specifications and put that out as a turnkey project. It should be brought to the Board for comparison. Mr. Kellert expressed discomfort with bidding equipment again unless there was a problem either with the scope of work, the specificity of the specifications, etc. Mr. Kellert suggested that we affirm the purchase made, a lawful purchase order under a lawful contract, and evaluate the labor situation and then compare it to the turnkey approach. In agreement with Mrs. Parks, he was interested to see what could be done and what it would cost to accelerate this matter. Mr. Kellert offered an option not presented, suggesting or developing a set of specifications for a project as similar to the Fillmore project in nature and design as possible on a turnkey basis which will include equipment that would be appropriate for the project.
73. MINUTES OF THE SPECIAL MEETING OF JANUARY 26, 1996
M-9 SPECIAL BUSINESS
(continued)
Mr. Bogle inquired if Mr. Kellert was suggesting to bid a single project similar to Fillmore as a construction project, with the contractor selecting the equipment and installing that equipment. Mr. Kellert responded affirmatively. It does not change the status of the current contract, just suspends it after the first order. We may decide to purchase on it later. It gives the Board a full set of options. Mrs. Parks stated that the bid process issue had not been addressed and asked the disposition of the Serviceman contract. Mr. Kellert stated that the turnkey approach is an option not previously considered. Mrs. Parks asked if the Serviceman contract was approved last Monday and what would happen to it. Mr. Shepard said the purchase order has been written and the money encumbered. Mr. Bogle stated that if we bid a project as a construction project and not just for the purchase of equipment, we will be following a different policy in our policy handbook. Bidding for construction is different than bidding for equipment. We will put a request for bids out to contractors rather than suppliers, therefore, there will be a difference in terms of the length of time the bid may be out, etc. That is because we are approaching it differently. Mr. Shepard advised that if we actually submit a bid for construction work to include the equipment and materials needed, then it does fall under a specific set of guidelines and state statutes. Mr. Yeargain stated that he had requested a legal opinion on this matter. He reminded that he asked to either vote this issue up or down. Mr. Yeargain declined further involvement in the matter, except to say "no."
Dr. Crawford offered clarification to a question from Mrs. Silver's concerning the "downside" of this issue. If the projects are bid individually, the District might end up with various types of equipment. Secondly, in response to Mr. Dempsey's comment, the statement was made that we can buy up to 750 units. Caution was offered that if aborted and rebid, the situation could change. Dr. Crawford did not know if we have so open-ended a contract that we could buy only 33 units and rebid unless there were problems with the specifications or the process. He believed there was the option of bidding a turnkey without any legal ramifications, however.
Mr. Bogle stated that his understanding of the matter was to not take any action relating to the existing contract as approved at the last Board meeting. Under this plan, we will pause and not order any more. That contract will become inactive but will not be canceled until the independent auditor has had a chance to evaluate the process to determine if any of the concerns are valid. Certainly if any of the concerns in terms of the bidding process used are determined to have been improper, we may choose at that time to take action regarding that contract. If the independent auditor comes back and suggests that the process followed was appropriate according to the policies and laws, we may choose to do something different. In the meantime, we will look at an alternative method to see if it might get us toward our goals. Until we know if speculation about the process is valid, we will not do anything. Mrs. Parks asked how a previously approved vote could be rescinded. Mr. Bogle did not believe the vote was being rescinded. He stated that the vote was to purchase from 1 to 750 units. We are purchasing 33 units, so we are still operating within the parameters of that vote. Mrs. Parks stated that the Board voted to give a company the contract to build the DX rooftops. Mr. Kellert advised that the purchase of 33 units would be honored. Mrs. Parks expressed concern for honoring the contract due to discrepancies and inconsistencies in the bidding process.
Mr. Yeargain stated that the matter should be finalized with one vote. He felt that departments other than our auditor should handle the matter. The question was to either vote it in or vote it out.
u
f
11^.
MINUTES OF THE SPECIAL MEETING OF JANUARY 26, 1996
M-10 SPECIAL BUSINESS
(continued)
MOTION TO POSTPONE SUBSTITUTE MOTION R. #165 APPROVAL TO POSTPO] IE Mr. Dempsey MOTION: ACTION ON SECOND: Mrs. Thelma R. Parks SUBSTITUTE A MOTION ON ROOFTOP UNITS MOVE TO POSTPONE ACTION ON THE MOTION UNTIL THE NEXT BOARD MEETING ON FEBRUARY 5, 1996 WITH AN ADDENDUM THAT THE SUPERINTENDENT ASK THE INDEPENDENT AUDITOR TO COMPLETE ANALYSIS OF THE PROCESS BY THAT MEETING.
ROLL CALL
Kellert, Mr. Mr. Dempsey, Mr. Yeargain,
MOTION CARRIED
aye aye no
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no aye
4 aye, 2 no.
ADJOURNMENT
R. ifl66 ADJOURNMENT AT 11:37 A.M.
There being no further business, the meeting adjourned at 11:37 a.m. The motion for adjournment was made by Terri Silver and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
75. MINUTES OF THE SPECIJUj MEETING OF JANUARY 26, 1996
M-11 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Acting Minute Clerk
Minutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the 1996’.
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
Witness my hand and seal of this School District this _______ , 1996. Clerk, Okl
(SEAL)
day
16.
MINUTES OF THE SPECIAL MEETING OF JANUARY 30, 1996
K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE CONFERENCE ROOM OF THE HONORABLE BEN WEST, U.S.
DISTRICT COURT JUDGE,
FEDERAL COURT
HOUSE, ROOM 3001, JANUARY 30, 1996, AT 9:00 A.M. PRESENT!
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District f Tom Yeargain, District 7
President Member Vice President Member Member Member
ABSENT!
Michael Carter, District 6
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Tammy Carter, Associate General Counsel; Robert Nelson, Attorney for defendants; Dr. Gloria Griffin, defendant; Dr. Bill Price-Curtis, Plaintiff; Attorneys for the Plaintiff, and Judge Ben West. SPECIAL
BUSINESS
SPECIAL BUSINESS
The purpose for the meeting was a settlement conference relating to William Price-Curtis v. Board of Education of Oklahoma City ISD No. 89 of Oklahoma County, et al. Case No. CIV 92-2059L. Judge Ben West met with the defendants, plaintiff and their respective counselors. CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle officially called the meeting to order at 9:02 a.m.
ROLL
CALL
ROLL CALL
Roll Call established that six (6) members of the Board were present, one (1) absent. EXECUTIVE MOTION: SECOND:
SESSION
Thelma R. Parks Terri Silver
MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING WILLIAM PRICE-CURTIS V. BOARD OF EDUCATION OF OKLAHOMA CITY ISD NO. 89 OF OKLAHOMA COUNTY, ET AL, CASE NO CIV 922059L.
ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
MOTION CARRIED 6-0.
Invited into the The Board went into Executive Session at 9: 07 a.m. Executive Session were Judge Ben West, the defendants' attorney, and Dr. Gloria Griffin. Also, present for part of the sessions were Dr. Bill Price-Curtis and plaintiff's attorneys.
R. #167 APPROVAL TO GO INTO EXECUTIVE SESSION AT 9:07 A.M.
A
77.
MINUTES OF THE SPECIAL MEETING OF JANUARY 30, 1996
H-2 RETURN
MOTION: SECOND:
T O
OPEN
SESSION
Wayne Dempsey Terri Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION R; #168 RECONVENE IN OPEN SESSION
ROLL CALL
Mr. Kellert, Mr. Dempsey, Mr. Yeargain,
MOTION CARRIED 6-0 . IN MR. RON BOGLE ANNOUNCED TEJAT NO ACTION WAS TAKEN REGARDING WTT.T.TAM PRICECURTIS V. BOARD OF EDUCATION
R. #169 ADJOURNMENT AT 11:27 A.M.
OPEN
Aye Aye Aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
Aye Aye Aye
The Board returned to Open Session at 11:25 a.m
SESSION
MR. RON BOGLE, PRESIDENT, ANNOUNCED THAT NO ACTION WAS TAKEN REGARDING ITEM 1 (DISCUSSION REGARDING WILLIAM PRICE-CURTIS V. BOARD OF EDUCATION OF OKLAHOMA CITY ISD NO. 89 OF OKLAHOMA COUNTY, ET AL, CASE NO CIV 922059L. ADJOURNMENT
There being no further business, the meeting adjourned at 11:27 a.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows; Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
78.
MINUTES OF THE SPECIAL MEETING OF JANUARY 30, 1996
M-3 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
PresidLent
Acting Minute te Clerk
Minute
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
']
by the 1996
Board
of
Education
this
ÂŁ<=^75 / i
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
W:^ness my hand and seal Qf this School District this , 1996.
/ <7 ( 7 ~~day
ity Board of Education (SEAL)
r
79.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY 5, 1996, AT 7:00 P.M.
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
PRESENT!
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mr. Wayne Dempsey gave the invocation and led the pledge of allegiance. Presentation of colors was given by the John Marshall JROTC under the direction of Colonel Howard Busch, II.
ROLL
CALL
ROLL CALL
At the time of the Roll Call, all seven (7) members of the Board were present.
INTRODUCTION
OF
VISITORS
None
MINUTES 1.
OF
PREVIOUS
MEETING (S)
Approval of January Minutes Postponed until February 19, 1996 Board Meeting. R. #170
MOTION: SECOND:
APPROVAL OF JANUARY, 1996 MINUTES POSTPONED UNTIL MEETING OF FEBRUARY 19, 1996
Terri Silver Thelma R. Parks
MOVE TO POSTPONE APPROVAL OF ALL JANUARY MINUTES UNTIL THE FEBRUARY 19, 1996 BOARD MEETING.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 6 aye, 1 no.
Aye Aye Aye Aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
Aye Aye No
80.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-2 MINUTES OF PREVIOUS MEETINGS 2.
#171 PPROVAL TO AMEND DLL CALL VOTE IN lECEMBER 8, 1996 [INIJTES, R. #128
(continued)
Approval to Amend the Roll Call Vote as Previously Approved in the Minutes of December 8, 1995 for Resolution #128. (Recorded vote in the minutes was in error.)
MOTION: SECOND:
Michael Carter Frank Kellert
MOVE FOR APPROVAL TO AMEND THE ROLL CALL VOTE AS PREVIOUSLY APPROVED IN THE MINUTES OF DECEMBER 8, 1995. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
Aye Aye Aye Aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
Aye Aye No
MOTION CARRIED 6 aye, 1 no. DISCUSSION
Mr. Darrel Shepard reported on some changes in the minutes of Januai 8, 1996 and January 30, 1996, copies of which were given to Board Members in their evening packet.
Mr. Tom Yeargain read from a letter from General Counsel Cleeta John Rogers regarding the fact that Mr. Yeargain's motion as presented at the meeting of January 26, 1996, was not voted on. Mr. Yeargain requested that we vote on rooftop air conditioning as it was brought up originally, according to his motion. Mr. Ron Bogle said as he recalled, we did have action in the last meeting to rescind the previous vote on the rooftop purchases. Then, a substitute motion was brought forward by Mr. Frank Kellert which was ultimately tabled until this meeting. Mr. Yeargain said his motion was never voted on. Mr. Bogle asked Mr. Shepard if he could confirm that the Board voted 6-0 to reconsider this.
Mr. Shepard said the Board voted 6-0 to reconsider the Incentive Retirement Plan. The particular item being discussed at this time was listed on the Agenda with three options. One of the options referred to the original motion; that is to leave things as they are. Mr. Shepard said the reason why he listed the options in this way was because the original vote taken December 8, 1995, was approved by the Board, and set things in motion including the issuance of a purchase order, correspondence with the company, and other actions. He said rather than reconsider that motion because of things that have happened since then, the correct way would be to find what the Board wants to do about it at this time. Even if the vote is reconsidered, we can't undo the things that were set in motion. Mr. Bogle said as a point of order, we need to restrict our discussions now to the correctness of the minutes and not to the correctness of the rooftop issue. He asked if we had a properly entered motion and second that no action was taken on? Mr. Shepard said he did not remember that motion being made and seconded that day.
Mr. Bogle noted that would be documentable through the tapes of the meeting, and we need to determine if there was a motion, properly entered, recognized and a second properly recognized that wasn't acted on. That is a parliamentary issue we will have to deal with. If there wasn't, we don't have a problem with the minutes. He said that could not be determined at this moment, but could be through a hearing of the tapes.
81.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-3 MINUTES OF PREVIOUS MEETINGS
(continued)
Mrs. Parks said in discussion of that motion, in the minutes of January 22, 1996, on page M-16 under discussion, that a statement she made regarding Northeast High School was not complete, but should be finished with the words "a place for students who choose not to be in school and that we were going to make Northeast a boot camp instead of making it a science magnet school." Mrs. Parks asked that the record reflect that, and that she did not vote for the payment of the bonuses and the salaries which were disapproved at a previous meeting.
Mr. Bogle asked Mrs. Parks if we could ask Mr. Shepard to review the tapes on that item, and let the minutes reflect the tapes. Mr. Yeargain said when he mentioned this wasn't voted for, on the same page, January 26, M-6, it read that he said "the options were not what he requested, and he asked for a revote on the original motion." Again on page M-7 of the same minutes, it read, "Mr. Yeargain said the matter should be started again from the beginning and done properly." Mr. Carter expressed that he thought where the confusion lies is that we're talking about two different Board meetings. On the Board meeting of January 22, page M-8, under Board Members' Comments, it reads "Mr. Yeargain said he would like to serve notice that he would like to reconsider the vote by which the rooftop unit contract was awarded and asked that the matter be placed on the agenda at the next Board meeting." It was not presented to us in the following meeting as a reconsideration. It was considered as three different options, and I think that is where Mr. Yeargain's complaint is. It's not the same meeting, but two different meetings. The reconsideration was never heard. It was just given options. Mr. Wayne Dempsey noted the minutes of the meeting of January 22. After page M-17, which basically dealt with our Neighborhood Plan discussion, it went to page M-19, leaving out a portion of the discussion relating to the HVAC bids and rooftop units. Mr. Bogle proposed that the Board request that these errors that have been called forward be corrected and bring these minutes back.
Mr. Shepard suggested we do this at the next meeting, so they can be corrected. He said if any other corrections need to be made to let him know. Mr. Bogle said there were some issues of complexity that members of the Board might want to bring up with Mr. Shepard or the Superintendent before the next meeting. Mr. Kellert offered one typographical correction on the meeting of January 22, page M-13. The very last sentence says "we are not at a point," when it should read "we are now at a point." BOARD
MEMBERS'
BUSINESS/COMMENTS
Recognitions Recognition of the Southeast High School Girl's Volleyball Team, who placed 2nd in the State Competition. Mr. Chris McAdoo is the coach. Recognition of the Southeast High School Air Force JROTC and Colonel Daryl Bodenhamer for being awarded the 1995 Oklahoma City Beautiful Youth Environmental Awareness Distinguished Service Award.
Recognition of the following students who placed at the 1995 High School Print and Drawing Competition held at Oklahoma City University.
Nicole Laster, Classen School of Advanced Studies, Hulsey Gallery Award Winner Due Tan Nguyen, Northeast High School, Norick Art Center Award Winner
RECOGNITIONS
82.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-4 BOARD MEMBERS' BUSINESS/COMMENTS
Texmelia Hogg, Classen Center Award Winner
School
(continued) of Advanced
Studies,
Michael Sconzo, Classen School of Advanced Studies, Winner
Norick Art Merit Award
Recognition of Mr. Dan Hass, Southeast High School Math Department Chairman, for being named as the Oklahoma City Public Schools Council for Exceptional Children Regular Teacher in Service to Special Education Teacher of the Year.
Recognition of Dr. Jan Borelli, Southeast High School Principal, for publication of an article in the December 1995 National Association of Secondary School Principal's Bulletin. Recognition of the District's Project SOAR (Success Opportunities through Articulated Resources) for being cited as one of nine exemplary career guidance and counseling programs throughout the nation by the National Center for Research in Vocational Education. Ms. Mary O'Connell will accept the award. Recognition of the following secondary school principals who were selected for and recently successfully completed the "Secondary School Administrators' Program" sponsored by the Oklahoma Department of Vocational and Technical Education. Dr. Ron Maxfield
8.
Dr. Jan Borelli
Recognition of Dr. Ron Maxfield, Roosevelt Middle School Principal, for being selected by the South Oklahoma City Chamber of Commerce to receive this year's "Excellence in Administration Education" award, Recognition of the Elementary School) Literacy Programs" Literacy. Ms. Mary Program.
10,
Ms. Vallene Cooks
Even Start Program (Housed at Capitol Hill for being listed in the "Exemplary Family sponsored by the National Center for Family Brown will accept on behalf of the Even Start
Special citation to Mrs. Betty Moser, former Minute Clerk, for her service to the Board of Education.
BOARD MEMBERS' COMMENTS Mr. Bogle stated to the Board that this is the last regular meeting that he will serve as President of the Board in this term. He thanked them for the opportunity to serve in this capacity. "My objective was to conduct the meetings in a dignified and efficient manner, and I feel we've achieved that goal. It's been an honor for me to serve you in this capacity." Mrs. Silver reported that she was privileged to attend the wrap up session for the Principal for a Day Program last Thursday. She said it was wonderful to hear all the positive comments that people had to say about our schools and the children in our schools, particularly. So many of them went in with the attitude they were going to be beat up or mugged or something horrible, and they came out with glowing reports. Mrs. Silver expressed a desire to have more positive reports instead of so many negative reports.
Mr. Yeargain asked if we are voting on the rooftop air conditioning tonight? Mr. Bogle said he believed we did have a recommendation for action on tonight's meeting.
83.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-5
COMMENTS
CITIZENS
Myrna Debose, former employee, listed concerns about her retirement, and Title I needs. Christopher Lance Cudjoe, teacher. Northeast High School, asked for a smooth transition from Dr. Robinson to the new administrator. Lyn Beauchene, R & B Equipment company, talked about resolving problems with the unit ventilators.
Jana V. Thomas, Douglass High School patron, talked about the need for a good administrator at that school, Wallace Mason, patron. Northeast High School, talked about the Northeast High School Bio-Med Program and safety in the schools. David Miller, Northeast High School teacher, transition in the administration at Northeast.
LEGAL
asked
for
a
smooth
REPORT
Mr. Cleeta John Rogers, General Counsel, said he had furnished a memorandum to the Board and he had nothing to add to what had been provided to the Board in writing.
SUPERINTENDENT ' S
REPORT
Dr. Marvin Crawford mentioned that the State Academic Decathlon would be hosted by Oklahoma City later this month. He announced that three Oklahoma City Public Schools qualified for the State; Classen, Star Spencer, and John Marshall High Schools. Dr. Crawford reported, also, on the positive comments from the people who took part in the Principal/Executive Day event. He commended Dr. Sconzo and those who worked to make this day a success. Dr. Crawford noted that we are still having problems with the HVAC systems. He said about 30 more units burst over the weekend. He mentioned that some of the problems resulted from poor installation, poor specifications, improper operating equipment, etc. Dr. Crawford assured the Board that they are diligently trying to solve the problem.
DISCUSSION
Mrs. Thelma R. Parks said she was not sure this was the appropriate time to respond to one of the speakers as it relates to something that was said to her by the Superintendent. She said she was very concerned and hoped it did not take place. Mrs. Parks expressed that she hoped that no one was forced out of his or her job, based upon someone saying, "If you don't retire, you won't be rehired." She said that Mrs. DeBose is one of the best employees we have had and has certainly taken care of business with Title I. The time has come when we should honor and praise our employees, especially if they have done a good job.
PERSONNEL MOTION: SECOND:
AND
Wayne Dempsey Terri Silver
MOVE FOR APPROVAL OF FOLLOWING PAGES. ROLL CALL
ENCUMBRANCES
Mr. Mr. Mr. Mr.
PERSONNEL
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 4 aye, 3 no.
AND
Aye Aye No Aye
ENCUMBRANCES AS
LISTED
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
ON
THE R. #172
Aye No No
APPROVAL OF PERSONNEL AND ENCUMBRANCES
84.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-6
(continued)
PERSONNEL AND ENCUMBRANCES DISCUSSION
Mr. Yeargain asked about P. O. #9606253, reimbursement to Marlene Wong for $3,267.00.
Mr. Belphry Dean, Purchasing Administrator, said that is reimbursement for FEMA training. That was for one of the FEMA trainers that came to the district during November 13 through 16. Mr. Yeargain asked if the $3,267.00 was for three days? Mr. Dean said that includes stipend, person used to conduct that training. grant funds.
materials, and everything that He said it was paid for through
Mrs. Parks asked about P. O. #9606313 to George Soter for $1,500.00.
Mr. Dean reported that was for engineering services for new lighting in the auditorium at Northeast High School. Mrs. Parks also asked about P. 0. #9606415 to Walker Stamp & Seal for $17.75, which Mr. Dean said was for replacement of date bands on a date stamp. She asked about another item to George Soter, P.0, #9606579 for $98,070.34. Mr. Dean said that was for designing rooftop HVAC units at various school sites. Mrs. Parks asked if that was the same engineer that the Board approved based upon the bids that he had submitted? Dr. Crawford said it was a contract that had been awarded recently, and he had a contract for other work on the chiller/boiler ice storage concept as well.
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including termination, leaves, retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9606216 through 11-9606634) written during the period 1/17/1996 through 1/29/1996. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCMRANCE r TST P O t 9606216 TO 9606634, FROM THE ENCUMBRANCE CLERK. I HAVE’made a random TESTING OF TOESE^’’^a So Sa NCE T’TPM'? TF^TFD IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACv UKUAWvc WITH%OARD POLICY AND OKLAHOMA STATE LAWS EXCEPT P.O. 9606489.
An
EDWARD R
i Iti
/»<■
DATE
85.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
W-7
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
PROFESSIONAL-TECm TICAL:
717/00
$23,165.00
Michael Darden
NEHS/JROTC Asst Instructor
1-17-96
William Love
Classen SAS/Adjunct Instructor/Study Skills
1-24-96
Quan Nguyen
Asian Amer Stud Svcs/ Bilingual Specialist
1-12-96
735/01
Mark Davis
Alternative Middle/ Sci-LA-SS
1-16-96
01/05/BA+
Michael Ervin
Alternative Middle/ Sci-LA-SS
1-16- 96 01/03/BA
23,170.00
Rebecca Hartman
Spec Educ Services/ SLP
2-20-96
03/03/MA
25,445.00
Laura Hughes
Polk/.5 Pre-Kdg
1-16-96
01/06/BA
11,997.50
Brenda Pate
Webster/LD
1-22-96
03/03/BA
24,360.00
Cheri Reilly
Oakridge/1st Grade
1-22-96
01/03/BA
23,170.00
Floyd Vann
Northeast/Sclence
1-22-96
01/03/BA
23,170.00
Carol Woitchek
Northeast/.5 LA
1/22/96
01/03/MA
12,100.00
Cassandra Bryan
Westwood/EDK Asst
1-2-96
101/01
$7,813.00
Betty Harris
Parker/EDK Asst
1-16-96
101/01
7,813.00
$14.75/HR
19,651.00
CERTIFIED:
$23,915.00
CLERICAL:
86.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-8 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
TRANSPORTATION: William Applegate Bus Driver
1-17-96
105/02
$5,303.00
Bus Driver
1-17-96
105/02
5,303.00
Spence Turner
PERSONNEL TERMINATIONS SITE ASSIGNMENT
NAME
EFFECTIVE DATE
DISMISSALS: ABANDONED POSITIOl r: TRANSPORTATION: Thelma Roberts
Bus Driver
Steven Rutherford Bus Driver
11-30-95 1-5-96
RETIREMENTS: ADMINISTRATIVE: LaRita Aragon
Western Village/ Principal
2-12-96
Audrey Baker
Star/Principa1
2-12-96
Barbara Burns
Title I/Supervisor
1-26-96
Leonardo DeBose
Alternative Middle/ Counselor
2-2-96
Myrna DeBose
Title I/Director
2-2-96
Emmy Glelchman
Health Services/Supvr
1-26-96
Patrick Griffin
Grant/Asst Principal
1-30-96
William Hartman
Vocational Education/ Director
2-2-96
Walter Mason
Douglass/Principal
1-31-96
Donald Price
Business Services/ Administrator
1-31-96
James Robinson
Northeast/Principal
1-26-96
Gloria Smith
Star Spencer/Asst Principal
2-2-96
Carol Willis
Amer-Indian Student Services/Coordinator
2-2-96
88.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-10-
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL TERMINATIONS NAME
SITE ASSIGNMENT
RETIREMENTS: (continued) ADMINISTRATIVE:
Jerry Wallace
Hillcrest/Principal
EFFECTIVE DATE
2-12-96
PROFESSIONAL/TECHNICAL: Leoma Bennett
Educational Services/ Executive Secretary
1-30-96
John Lockhart
MiS/Senior Programmer
1- 31-96
Donald Snow
Supply & Distribution Warehouse Supervisor
2- 2-96
Ridgeview/3rd Grade
2-29-96
CERTIFIED:
Betty Sites
89.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996 M-11
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
NAME
SITE ASSIGNMENT
EFFECTIVE DATE
MEDICAL LEAVE: CHILD NUTRITION SERVICES: 1 u
u
Janet Goosby
Hillcrest/Kitchen Specialist
1-2-96
90.
M-12
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
According to Board Policy 6-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
EFFECTIVE DATE
SITE/ASSIGNMENT
ADMINISTRATIVE:
L. D. Barney
Information & Publication Services/Director
2-2-96
Patsy Chamhless
Stonegate/Principa1
2-12-96
Betsy Davidson
Jackson/Asst Principal
1-31-96
Louis Fernbaugh
Services Center Operations/ Mechanical Engineer
1-26-96
Barbara Gravitt
Webster/Principa1
2-12-96
Lynne11 Harkins
Contract & Employment Policy/Director
1-30-96
Joe Hornbeak
Rogers/Principa1
2-2-96
Larry Hunt
Curriculum/Essential Skills Supervisor
2-1-96
Ronald Larchick
Hoover/Principal
1-31-96
Richard Harmon
MIS/Administrative Supervisor
2-2-96
Robert Nigh
Public Relations/Coordinator
2-2-96
Mark Reed
Employee Relations/Administrator
1-26-96
Marva Williamson
Safe & Drug Free Schools/ Coordinator
2-2-96
PROFESSIONAL/TECHMICAL: Lloyd Bingham
CNS/Auditor/Supervisor
2-1-96
John Chase
MIS/Systems Programmer
2-2-96
Vicki Land
PRE/Research Assistant
2-2-96
Michael Malone
PRE/Research Assistant
1-26-96
6
91.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
NAME
SITE/ASSIGNMENT
PROFESSIONAL/TECHNICAL:
EFFECTIVE DATE
(continued)
Phillip Manzelli
MIS/Computer Operator
1-30-96
Knanh Nguyen
PRE/Research Associate
1-26-96
Katherine Smith
MIS/Operations Specialist Asst
2-2-96
Charles Spencer
Douglass/JROTC Asst Instructor
1-16-96
Connie Trammell
Budget & Finance/ Executive Secretary
1-26-96
Cheryl Tuttle
Workers Comp/Legal Asst
2-2-96
Marvin Williamson
Classen SAS/PE Teacher/ Administrator
1-31-96
CHILD NUTRITION SERVICES: Tina Boring-Sacotte Johnson/Cafeteria Manager
1-30-96
Norma Seat
Stand Watie/Kitchen Asst
1-22-96
Andra Smith
Capitol Hill Elem/Entry Kitchen Asst
1-12-96
Teresa Beasley
Quail Creek/West Nichols Hills Attendance Clerk
1-19-96
Alberto Estrada
Southern Hills/Bilingual Asst
12-15-95
Lien Le
Support Services/Asian Bilingual Asst
1-23-96
Ngoc-Han Nguyen
Support Services/Asian Bilingual Asst
1-12-96
Gladys Pascual
Mark Twain/Bilingual Asst
1-12-96
Genice Peters
Eisenhower/Principalâ&#x20AC;&#x2122;s Secretary
1-9-96
CLERICAL:
M-13
z 92.
M-14
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
PERSONNEL^ PAYROLL^ AND ENCUMBRANCES (Continued)
MANE
EFFECTIVE DATE
SITE/ASSIGNNENT
CLERICAL: (continued)
Cynthia Rucker
AEF/Care For Change Class Size Asst
2-7-96
Cynthia Viney
Ridgeview/Day Care Asst
1-19-96
Billy Lewis
Mechanic Helper
1-19-96
Mitchel Logston
Leadman Mechanic
1-19-96
Rancho Village/LPN
1-31-96
Bus Driver
1-23-96
GARAGE SERVICES:
HEALTH SERVICES: Kimberlee Smith TRANSPORTATION:
William Cummings
8
93.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
PURCHASING
A.
AND
GENERAL
H>15
BUSINESS
Purchase of Licenses for Perpetual Software and Novell Upgrade for Title 1 at Shields Heights Elementary School from Josten's Learning Corporation. Approval to purchase licenses for Perpetual Software and Novell upgrade for Title 1 at Shields Heights Elementary School from Josten's Learning Corporation. This expenditure, in the total amount of $22,533 is to be charged to account 623-511-1000-650-4291060-000-405 and has been approved on our Federal Educational Grant and/or Programs. R. #173
APPROVAL OF ITEM A
MOTION! SECOND:
Michael Carter Wayne Dempsey
MOVE FOR APPROVAL OF THE PURCHASING AND GENER2UJ BUSINESS ITEMS A AND B AS LISTED TO BE VOTED ON SEPARATELY.
Vote on Item A: ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
Aye Aye Aye No
No Aye Aye
MOTION CARRIED 5 aye, 2 no. (ITEM B RELATES TO A BOND ISSUE PROJECT)
B.
Change Order #3: Hoover Middle School HVAC and Related Electrical Work Project (Globe Construction Company) Approval of Change Order #3 resulting in an increase in the amount of $3,646 for the contract with Globe Construction Company for the HVAC and related electrical work project at Hoover Middle School. This change order is due to the need to add installation of pipe supports and power connection to the rooftop condensing unit.
Original Contract Sum Previous Change Orders Adjusted Contract sum Net Change On C.O. #3 Total Adjusted Contract Sum
$ 1,116,000.00 -7,738.00 $ 1,108,362.00 +3,646.00 $ 1,112,008.00
Vote on Item B •• ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
Aye Aye Aye Aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
No Aye Aye
MOTION CARRIED 6 aye, 1 no. DISCUSSION
L
Mr. Frank Kellert asked for a summary on Item B and why it is being done. Mr. Truly Clark explained that in the original scope of work they deleted the brackets in the tunnel underneath the school that holds the water piping. The brackets need to be replaced. Also, we need to hook up the electrical through the rooftop unit in the back portion of it. Mr. Kellert asked if this was one of the unexpected things that we hoped was okay, but after they got into the work, it wasn't. Mr. Dempsey asked what would happen if we don't change these brackets. Mr. Truly Clark said the piping could fall and rupture underneath the building if we did not install the brackets. Mr. Dempsey noted that it was not a luxury, but a necessity.
R. #174 APPROVAL OF ITEM B CHANGE ORDER #3: HOOVER MIDDLE SCHO HVAC AND RELATED ELECTRICAL WORK PROJECT
/
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-16
STATEMENT(S) OF CERTIFICATION
TO*.
BOARD OP EDUCATION
I hereby certify to the best of ay knowledge that the recoBuaendation for expenditure of Bond funds for change Order #3 resulting,,in an-lncreaae in the amount of $3,S4S for the oontraet with Globe Construotien Comnaav for the HVAG and related electrical work project, at. Hoover Middle Sehool in the Board of Education Meeting agenda of February 5, 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Nr. Charles Allen (Date)
95.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-17
UNFINISHED
1.
BUSINESS
Report from External Auditor on the bidding process for rooftop REPORT FROM HVAC units. (As requested at the Board meeting of January 26, EXTERNAL AUDITOR ON BIDDING PROCESS 1996.) FOR ROOFTOP HVAC
Mr. Jeff Hewett, representative from independent auditors, Steve UNITS Sanders, Certified Public Accountants, Inc., was present to make a presentation and respond to questions or items for discussion from the Board.
Mr. Hewett said they were engaged to look at a couple of bids along with the heating and air conditioning units and remaining accessories. Also to review procedures relating to soliciting and awarding of the telephone price quote for floor wax. Regarding the Rooftop HVAC Units, Mr. Hewett said the bid was advertised in the Daily Oklahoman and the Black Chronicle on November 3, 1995, in the Ebony Tribune on November 2, 1995. The bids were opened on November 17, 1995, therefore they were not publicized 20 days in compliance with the Competitive Bidding Act. However, in the report, it is stated that we do not think the term "public improvement" within the Competitive Bidding Act necessarily constitutes it be bid out as such. In the Statute where it says "equipment by a public agency," we do not think that the direct purchase of equipment falls under the Competitive Bidding Act. On the next page, the process we reviewed for the bids pretty much follows the normal bidding procedures required in the policy of the Board where they contact local vendors, and get quotes on those items. Since this was a type of equipment which had not been purchased in the past, they had to look at some new vendors. Some calls were made to Arlington where some specifications were obtained for this particular bid. Board Policy D-12, states that staff is encouraged to use a local vendor, however you are not limited to using a local vendor if you can get a better price elsewhere. Therefore we state that we believe that in both the Oklahoma Statutes and Board Policies, that the purchase complies with the bidding procedures. We do recommend that Legal Counsel look at the bid and decide on their own if they think this should fall under the Competitive Bidding Act, which we do not think it does. Also, that the Board try to make Policy D-12 a little more clear in these situations as to what the Board would like done with these types of purchases. Mr. Ron Bogle said that while the Board may want to clear the language in our policies, it appears that Board policy has been followed in the purchase of this equipment. Mr. Hewett said that was correct. In continuing his report, he said the next finding deals with the floor wax where some things were purchased from a company that was in Oklahoma City. There was a question of whether it was an emergency or not. The situation was that the district was running out of wax around the Christmas break and therefore the emergency was created. There is also a letter stating such an emergency exists. We feel the Board Policy D-12 was adhered to. DISCUSSION Mr. Dempsey, quoting the report read, "When specifications are being developed, several vendors are often asked to assist in developing them generally for the purpose to attempt to ensure that as many vendors as possible will be able to meet the specifications." Mr. Dempsey said that did not happen in this case. He said the specifications were developed primarily by phone calls between Mr. Truly Clark and the firm which ultimately was awarded the bid. We've employed the Benham Group as our consultants on these projects, so why weren't these specifications developed by the Benham Group? This is somewhat irregular in terms of how the process should work if you have a consulting firm that should be doing these things.
Dr. Crawford noted in relation to that statement, that the Benham Group is primarily working with the chiller/boiler ice storage projects on the remaining 20 schools. They are available as needed for clarification or assistance on other work, but they are not working with the rooftops.
f
96.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
H-18 UNFINISHED BUSINESS
(continued)
Mr. Dempsey expressed that he was not aware that the Benham Group was not working on the rooftop units. Mr. Dempsey thought the Benham Group was working on all of our projects. He hoped that there is some technical oversight by the Benham Group with respect to what we're doing with the rooftop units. Mr. Yeargain asked Mr. Hewett if he thought the report was ethical? Mr. Hewett said it was really not up to him to decide, and that was not a question he liked to answer.
Mr. Yeargain asked how many phone calls were made before the Board voted on this on December 8, 1995? The majority of the calls were made in September and October according to Mr, Hewett, and one on December 7. Mr. Yeargain said he did not feel the newspapers used are circulated. He said the community section in Oklahoma City would be fine if it was a 21 day bid and everybody had notification. Mr. Yeargain said we're talking about a 14 day bid, yet the auditor says everything is perfect on this. That's by Board policy. Mr. Yeargain noted that he did not say anything about State law. As far as State law, how do we stand?
Mr. Hewett said the State law speaks in terms of the Competitive Bidding Act, and if this particular bid is not considered to be part of the Competitive Bidding Act, then it would be okay. Mr. Yeargain said before it's over with this whole thing is going to blow up in our face just like the city jail. Not only the phone calls on the rooftop units, but the floor wax. What do we consider a emergency? I don't think floor wax is an emergency? How much did we spend on floor wax?
Dr. Crawford said about $5,800. Mr. Yeargain said that should have been brought to the Board, but floor wax isn't an emergency. How you can say this is going by Board policy, because you're not able to interpret what an emergency is, and you said it's up to us to interpret what an emergency is. Floor wax is not an emergency. He said he was worried about the quality of the wax. There's synthetic and petroleum wax, and this is petroleum, isn't it? Mr. Hewett said he thought so. Mr. Yeargain asked Mr. Hewett what kind of floor wax they priced here in Oklahoma City. Mr. Hewett said he didn't know a lot about floor wax, but he guessed it was the 18% floor wax, no buff, 5 gallon containers. As to whether it is synthetic or petroleum, he could not say. For clarification, Mr. Bogle stated that the charge to the independent auditor was to determine if the purchasing of these materials followed Board Policy and State guidelines. He asked the auditor if it was correct that they didn't address the issue of specifications as specifically as procedures? Mr. Hewett said that was correct. Mr. Dempsey said he thought the auditor had done a fine job within the scope of what he was supposed to do, but the thing that concerns him is that unfortunately the CPA firm raised questions as to whether this is an equipment purchase or something else, and how that actually fits within State law. He refers us back to Legal Counsel. It also raises the question to the development of specifications for rooftop units, and the appropriateness of having a vendor develop the specifications. I think that if the special audit didn't do anything else, it raises questions, and I think that those are questions that this Board needs to pursue. Whatever emergency there was for the purchase of floor wax, I wish there could be those kinds of emergencies in the purchase of text books, which doesn't seem to happen in this district. Mr. Dempsey said we have contracts, we approve quotes, we approve purchasing at the beginning of every year, and I would assume that we had a quote with respect to floor wax even if we could get it cheaper. I'm wondering about priorities. We can't seem to do the things we need to do in schools, but we're spending thousands of dollars on floor wax. Buildings don't need to look good if there's nothing worthwhile going on inside of them. I believe our schools should look good, but I have some problems with the floor wax issue as well, and I think that the rooftop bid needs to be looked at more closely, just how this entire process developed. Mrs. Silver requested that Policy D-12 be brought back to the Board for review since it seems much of the problem stems from the policy not being as clear it should be in of these areas.
Mr. Yeargain stated that J and J Chemical Company had a post office box in McKinney, Texas.
91.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-19 UNFINISHED BUSINESS
(continued)
Mr. Hewett said they also had an office in Oklahoma City, and that's where the purchase order was addressed to. Mr. Bogle expressed to Mr. Hewett that his analysis was thorough and he did point one error that may create honest confusion. That is that our policies are not clear, and especially on policies that direct the purchase of multi-million dollar contracts. They need to have precision. Mrs. Silver's request that we bring that policy back for study and revision is important. This may also point to the fact that even when you follow policies, even when you follow the law, we all still have to be sensitive to perceptions in the community on how we conduct our business. This Board is very sensitive to that, and we would remind the Superintendent and anybody else that does business with this district that we need to be concerned about perception, that we're serving the needs of the community properly, in an orderly fashion, and in a way that's completely above board. I believe that all Board members and others look at this situation and are concerned about appearances. I would hope if there's anybody who might take a message from this, they would please take the message and know that this Board is going to be sensitive to any issue that doesn't appear to be done in a professional, ethical and businesslike manner. Whatever might follow in today's discussion, I hope that's certainly a message that goes forward. 2.
Consideration of the following substitute motion postponed at the special meeting of January 26, 1996.
MOVE THAT WE ACCEPT DELIVERY OF 33 ROOFTOP UNITS (PREVIOUSLY ORDERED) AND CONTINUE WITH THE PLANNED INSTALLATION AT FILLMORE ELEMENTARY SCHOOL. ALSO THAT WE SELECT ANOTHER SCHOOL TO USE AS A PILOT FOR AN ALTERNATIVE METHOD OF INSTALLATION, WHICH WILL INCLUDE (PACKAGE) BIDS FOR EQUIPMENT AND INSTALLATION OF THE ROOFTOP UNITS BY CONTRACTORS.
MOTION: SECOND:
Frank Kellert Thelma R. Parks
MOVE TO POSTPONE THE ABOVE SUBSTITUTE MOTION UNTIL THE NEXT MEETING OF THE BOARD.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
Aye Aye Aye Aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
Aye Aye Aye
MOTION CARRIED 7-0. RECESS. p.m.
The Board took a brief recess at 8:50 and reconvened at 8:55
DISCUSSION Mr. Kellert explained that he had waded through this the same as everybody else. Everybody on Board shares the same concern, that what we've done is the right thing. Mr. Kellert asked that the substitute motion be postponed again until the next meeting. Mr. Bogle said that earlier by Board action we postponed the approving of the minutes because of concern that Mr. Yeargain had about previous action of the Board. Mr. Bogle asked that action on the substitute motion be postponed until the next meeting of the Board, also. Mr. Dempsey asked about the ordered? u
status of the
33
units
that have been
Dr. Crawford said they were on order, but had not been received, shipping date is the middle of this month.
The
R. #175
APPROVAL TO POSTPONE SUBSTITUTE MOTION UNTIL THE NEXT BOARD MEETING
98.
M-20
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996 UNFINISHED BUSINESS
(continued)
Mr. Dempsey requested that we not accept shipment of the 33 units until the matter is resolved.
Mrs. Parks asked if postponing this motion meant that we would also postpone delivery of the 33 rooftop units. Mr. Bogle responded that he thought we are still operating under the original motion that was to accept the bid, and on the basis of that Board action, an order is apparently in the process of being made or has been made for the first delivery of 33 rooftop units. He said he believed the Board is still operating under that original action. Mrs. Parks questioned whether we were moving to postpone that action relating to the 33 units. In speaking to his motion, Mr. Kellert said the issue is a Board action that was taken on the 8th of December, which in the mind of a supplier, created a contract between this Board and a vendor. That action gave this Board the option of ordering on a fixed unit price between 1 and 750 rooftop units. It's my understanding that we had an agreement at that time. Since that time, some questions about the process by which that agreement was arrived at have arisen. But back on December 8, we voted to engage the services of this company and as a first step, we ordered 33 rooftop units. One of my concerns as well as the questions that everybody raises about the process is unless I get direction from General Counsel that there is a basis for negating that, what I believe to be, contract, we may choose to defer delivery for a few weeks. I don't think we can simply negate the action. Both parties entered what, at that time, seemed a lawful contract. We initiated that contract with a purchase order, properly written by the district. Now we have an order for 33 of these units. I'm suggesting that before anything else is done with regard to purchasing any more of our option on that contract, that we look into the specs, the process that was followed and everything else that all of you have been talking about. I'm not sure if our contract calls for us to accept these as they are prepared by the manufacturer, or if we have the option to defer delivery for 2 weeks. I would personally like to suspend the delivery of those units until this Board has an opportunity to meet once more.
Mr. Bogle asked Dr. Crawford if that was possible. Dr. Crawford said we can do that, but we have another factor that needs to be considered. We have bid for the installation of these units, and I am not sure how long that deadline is extended. Mr. Kellert said we have 30 days to reject all bids or take action on them, so February 19 would not crowd us. Mr. Michael Carter asked about the $70,913, encumbered on January 8 for the company. What do we do if we already have the money set aside for them? I feel we're obligated to go ahead and pay them. We can say don't deliver, but we've got to buy them. Mr. Kellert said that regardless of whether we did or did not possibly follow Board policy in the solicitation of bids, writing of specs or whatever it may have been, that's a separate issue to contract law. That's an internal issue. If we have an employee that didn't follow policy or a group of people that did not do things properly, that's an administrative issue. That in itself is not grounds for voiding a contract, because we didn't follow our policy. As long as both parties are in compliance with State Law and enter into an agreement, I believe that constitutes a contract, I'm concerned too that we are obligated to receive those 33 units unless there is some evidence which I haven't seen yet that we have a contract that should be negated because it' s not in compliance with the law. Mr. Carter said he did not think the problem is that we're are not abiding by Board policy or by law, the perception is, it's unethical. Mr. Kellert said he couldn't agree more with the perception issue, but he did not know whether perception is enough to negate a willful contract between two parties that seems to be a legal document. Mr. Yeargain asked if it had actually been paid or if it has just been encumbered? Dr. Crawford answered that we had only encumbered the funds.
99.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996 UNFINISHED BUSINESS
M-21
(continued)
Mr. Bogle asked at what point we would actually pay for this equipment? Mr. Nick Kelly explained that after the receipt of the equipment, the Service Center would then fill out a payment voucher and send it to the Accounts Payable Department for payment, a process that would take from one to two weeks. The check would be paid after we had received the goods. Mr. Bogle asked if we were to suspend the process for a week or two, if we can suspend payment as well as receipt of the equipment? Mr. Kelly said we would not pay for any equipment until it had been received and signed for at the Service Center. Mrs. Parks said we are only voting on postponing Item 2, and it needs to be approved.
Mr. Dempsey said the discussion needs to be on postponing, but he was concerned about what happens in the interim period while this is postponed. The last time it was postponed the outside auditor was to take a look at the issue. When the auditor brought back his report, there are more questions than before. What happens now? Do we continue to look at it, or do we issue some instructions to the Superintendent, staff, or General Counsel. Mr. Bogle answered that he believed the reason for postponement really had nothing to do with the merits of this motion. It has to do with the need to clarify a related issue that Mr. Yeargain brought up. If we take action on this we may in fact be in conflict with previous Board action. That's why we're postponing this. There is no further action to take until we know what the answer to Mr. Yeargain's question is regarding previous Board action.
NEW
BUSINESS
(NONE) CITIZENS '
COMMENTS
Chet Van Cleave, wholesale distributor, talked about the specifications of the rooftop HVAC units, and the need to use a certified engineer to write the specifications to eliminate further problems that could arise from the action.
Gary Dawson, Shirley's J & B Supply, Inc., talked about the telephone calls to Serviceman's Supplies prior to the bid. Bill Baldwin talked about the HVAC contract for rooftop units and the warranty for such units.
James Williams, Refrigeration Equipment Company of Oklahoma, about the need to support Oklahoma businesses. BOARD
MEMBERS
talked
COMMENTS
Mrs. Silver commented that it had been her privilege to be vice president of the Board for the past year, and she appreciated her colleagues allowing her to do that. She also reminded everyone about a PTA Council Meeting here in the Administration Building, with guest speaker. Governor Keating.
Dr. Crawford said that Governor Keating advised today that he will not be able to make that meeting. Instead, a state legislator will speak on school finance at the 7:00 p.m. meeting. Mr. Dempsey reminded all citizens that Tuesday, February 13, is the date for millage elections. He said they are very important, and asked that everyone take time to vote.
100.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5. 1996
M-Z2
BOARD MEMBERS' COMMENTS
(continued)
Mr. Yeargain mentioned the nursing issue at Webster Middle School. He said they finally got a nurse on January 16, 1996, but a full time nurse is needed at that school. The nurse they have is there only on Monday and Tuesday, and works at other schools the rest of the time. He suggested sharing a nurse with Southeast. Also, he brought up problems with the buses, and the need to winterize them with additives to keep them going. He asked that something be done to prevent having more problems like the ones we had during the real cold weather.
Mrs. Parks said she requested information about the replacement of Mr. Ted Metscher at Northeast High School, and was not sure if that had been done. Secondly, she said she was saddened by the exit of some of our strongest employees. She thought the incentive was a voluntary thing, but tonight one of the employees said it was something different. If other employees feel this was not done on a voluntary basis, we owe those employees the opportunity to do something. Whether it's rescinding or recalling those resignation cards, I'm not sure. Mrs. Parks continued that she received several calls about the leadership in the schools where principals were lost. I hope that you listened to the parents tonight and what their concerns are relating to the leadership of the 2 high schools and 1 middle school in District 5. Mrs. Parks also noted that she made an addition to the legislative goals dealing with character education. She asked if we plan to implement any courses relating to character education? She expressed that we need to implement a course reminding children that it pays to be honest and it pays to tell the truth. Mrs. Parks asked staff to review course offerings that students are selecting especially at Douglass and Northeast High School. Mr. Bogle agreed with Mrs. Parks' comments about character education, noting that you can't separate some issues from the daily learning experience, such as the issues of honesty, self-discipline, respect, and loyalty. Mr. Bogle also noted that Ted Metscher has been replaced.
Mr. Bogle suggested that this business of forced retirements is of great concern, and should be looked into. He told of meeting with parents in District 1 who were upset that their principal had been forced to take early retirement. After checking into the allegations, the principal dispelled all the statements, saying it was not so. She retired voluntarily and willingly. If such claims are made, we need to get to the bottom of them. I think any case where it is implied that someone was forced out should be looked into by the Superintendent and staff. Mr. Dempsey said he heard a lot of rumors also, but tonight was the first time he had heard someone who was involved say that they felt a little pressured to leave. He joined with Mr. Bogle in a call to anybody who feels they were victimized or forced out to come forward and make sure that the Superintendent, his staff, and the Board know that they feel that way.
Mrs. Parks said she received word that there is no heat in the portable buildings at Willow Brook Elementary School and very little heat at Edwards Elementary School. We need to look into this. She also pointed out that today is Mr. Dempsey's birthday. EXECUTIVE
MOTION; SECOND; R. #176 APPROVAL TO GO IN3X) EXECUTIVE SESSION AT 9:35 P.M.
SESSION
Frank Kellert Wayne Dempsey
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM A. APPOINTMENT, HIRING, OR EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS AND ITEM B. POSSIBLE LITIGATION AND CLAIMS RELATING TO THE WARRANTY, INST2KLLATION AND MAINTENANCE OF HVAC SYSTEMS INSTALLED IN DISTRICT FACILITIES..
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0.
Aye Aye Aye Aye
Aye Mrs. Silver, Aye Mrs. Parks, Yeargain, Aye Mr.
The Board went into Executive Session at 9:35 p.m
101.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-23 EXECUTIVE SESSION
(continued)
Also going into executive session were Dr. Marvin Crawford, Superintendent; Darrel Shepard, Clerk; Dr. Guy Sconzo, Assistant Superintendent; Dr. Vern Moore, Deputy Superintendent; and Linda Brown, Director of Employment Services.
IN
OPEN
MOTION: SECOND:
SESSION
R. #177 RECONVENE IN OPEN SESSION AT 11:00 P.M.
Thelma R. Parks Terri Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0. I N
OPEN
MOTION: SECOND:
Aye Aye Aye Aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
Aye Aye Aye
The Board reconvened at 11:00 p.m.
SESSION Thelma R. Parks Wayne Dempsey
APPROVAL OF THE EMPLOYMENT OF MR. RICK ROOP, FOR THE POSITION OF ACTING PRINCIPAL OF HOOVER MIDDLE SCHOOL, SCHEDULE Oil, STEP 04, ANNUAL SALARY $39,737 EFFECTIVE: 2-12-96.
APPROVAL OF THE EMPLOYMENT OF MS. SUE GREENFIELD, FOR THE POSITION OF ACTING PRINCIPAL OF JEFFERSON MIDDLE SCHOOL, SCHEDULE Oil, STEP 11, ANNUAL SALARY $51,693 EFFECTIVE: 2-12-96. APPROVAL OF THE EMPLOYMENT OF MS. MARY EDWARDS, FOR THE POSITION OF ACTING PRINCIPAL OF WEBSTER MIDDLE SCHOOL, SCHEDULE Oil, STEP 03, ANNUJkL SALARY $38,285 EFFECTIVE: 2-19-96.
R. #178 APPROVAL OF EMPLOYMENT OF THE FOLLOWING:
RICK ROOP, ACTING PRINCIPAL, HOOVER [MIDDLE SCHOOL
SUE GREENETELD, ACTING PRINCIPAL, JEFFERSON M.S MARY EDWARDS, ACTING PRINCIPAL WEBSTER M.S.
APPROVAL OF THE EMPLOYMENT OF MR. RAUL FONT, FOR THE POSITION OF PRINCIPAL OF CAPITOL HILL HIGH SCHOOL, SCHEDULE 013, STEP 13, ANNU2VL SALARY $58,253 EFFECTIVE: 2-12-96. RAUL PONT,
PRINCIPAL, CAPITOL
APPROVAL OF THE EMPLOYMENT OF MR. ROY HOWELL, FOR THE POSITION OF HILL HIGH SCHOOL PRINCIPAL OF NORTHEAST HIGH SCHOOL, SCHEDULE 013, STEP 09, ANNUAL SALARY $50,757 EFFECTIVE: 2-12-96. ROY HOWELL,
PRINCIPAL, NORTHEAJ
APPROVAL OF THE EMPLOYMENT OF MS. JANICE MATTHEWS, FOR THE POSITION OF HIGH SCHOOL ACTING PRINCIPAL OF DEWEY ELEMENTARY SCHOOL, SCHEDULE 009, STEP 03, ANNUAL SALARY $35,055 EFFECTIVE: 2-19-96. APPROVAL OF THE EMPLOYMENT OF MS. ALICE NIEMEYER, FOR THE POSITION OF ACTING PRINCIPAL OF WHEELER ELEMENTARY SCHOOL, SCHEDULE 009, STEP 06, ANNUAL SALARY $39,397 EFFECTIVE: 2-19-96.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
Aye Aye Aye Aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
Aye Aye Aye
MOTION CARRIED 7-0. Mr. Bogle said the Board had requested the Deputy Superintendent read into the record other assignments that have been brought to the Board for review. This is not an action item, but for information only.
JANICE MATTHEWS, ACTING PRINCIPAL, DEWEY ELEMENTARY
ALICE NIEMEYER ACTING PRINCIPAL, WHEEEiER ELEMENTARY
102.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-24 IN OPEN SESSION TRANSFERS OF
ADMINISTRATORS JSTED
(continued)
Dr. Vern Moore said the following are transfers: Dr. Sally Cole, Principal of Douglass High School; Mr. Jack Reynolds, Principal of Rogers Middle School; Mr. Doy Burchel, Principal of Hillcrest Elementary School; Dr. Earline Peterson, Principal of Stand Watie Elementary School; Ms. Rochelle Converse, Principal of Stonegate Elementary; Ms. Deborah Friant, Principal of Western Village; Mr. James Pascall, Assistant Principal of Rogers Middle School; Mr. Gilbert Gonzales, Assistant Principal of Jackson Middle School; Ms. Marionette Gibson, Assistant Principal of Bodine Elementary; Mr. Robert Brown, Assistant Principal of (.5) Capitol Hill Elementary and (.5) Eugene Field Elementary; Ms. Jeannie Cox, Assistant Principal of (.5) Columbus Elementary and (.5) Coolidge Elementary; Ms. Bernadette Cay, Assistant Principal Eisenhower/Arcadia; Mr. Willie Hurte, Mr. Darrel Palmer, Ms. Vicki Wilson, Acting Regional Deans. Dr. Moore said these assignments are designed to be permanent assignments even though some of the individuals will have the status of part of their title as acting. It's our intent that this is for the purpose of evaluation. If the evaluations are appropriate, then these individuals will have permanent assignments. Mrs. Parks said she wants to make sure that we're saying these assignments are contingent upon evaluation in the capacity of an acting principal and not cut and dried that these are permanent positions. Is that a fair interpretation?
Dr. Moore explained that the standard procedure is to give these individuals an acting title. Our regular process of evaluation will determine whether they remain in that position and we convert the acting to permanent status.
Mrs. Parks invited each one to attend a program at Classen School of Advanced Studies at 4:00 p.m. on Sunday, February 11, sponsored by Alpha Kappa Alpha Sorority. The program is about the history of Greek organizations as it relates to scholarships for students in the Oklahoma City Public Schools. R. #179 MXrODRNMENT M 11:10 P.M.
ADJOURNMENT There being no further business, the meeting adjourned at 11:10 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED,
103.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 1996
M-Z5
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of^the Clerk.)
(/ (>Minute<>Clerk
Minutes fs,
approved appro
by the , 1996.
Board
of
Education
this
'-1
day
of
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. c/7?^' Witness my hand and seal of this School District this f day of 1996
k, Oklahoma City Board of Education
(SEAL)
F= t=
104.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996 Wrl
THE
BOARD
OF
EDUCATION OF
OKLAHOMA COUNTY,
OKLAHOMA,
INDEPENDENT MET
SCHOOL DISTRICT NUMBER
IN REGULAR SESSION
89
OF
IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY 19,
1996, AT 7:00 P.M.
PRESENT:
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6
President Member Vice President Member Member Member
ABSENT:
Tom Yeargain, District 7
Member
OTHERS PRESENT: Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
T O
ORDER
Mr. Ron Bogle called the meeting to order, invocation and led the pledge of allegiance.
R O L L
CALL TO ORDER
Wayne Dempsey gave the ROLL CALL
CALL
At the time of the Roll Call, six (6) members of the Board were present, one (1) absent. INTRODUCTION
O F
VISITORS
None MINUTES
MOTION: SECOND:
OF
PREVIOUS
MEETING (S)
Wayne Dempsey Terri Silver
MOVE FOR APPROVAL OF THE FOLLOWING MINUTES: REGULAR BOARD MEETING, JANUARY 8, 1996; REGULAR BOARD MEETING, JANUARY 22, 1996; SPECIAL BOARD MEETING, JANUARY 26, 1996; SPECIAL BOARD MEETING, JANUARY 30, 1996. (POSTPONED FROM THE MEETING OF FEBRUARY 5, 1996) ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Carter,
MOTION CARRIED 5 aye,
1 no.
Aye Aye No
Mrs. Mrs. Mr.
Silver, Parks, Bogle,
Aye Aye Aye
R. #180 APPROVAL OF JANUARY, 1996 MINUTES
z 105.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
H-2 BOARD
MEMBER S'
BUSINESS/COMMENTS
BUSINESS
1.
OATH OF OFFICE
2.
Special Meeting of the Board set for 6;00 p.m., Thursday, February 22, 1996
Mr. Darrel Shepard, Board Clerk, administered the Oath of Office to Mrs. Terri Silver, District 3.
Consideration to set a special meeting of the Board for 6:00 p.m., Thursday, February 22, 1996, to discuss General Business: Reconsideration of the HVAC rooftop equipment purchases and issues related to the design, purchase, and installation of unit ventilators.
1. #181 APPROVAL FOR SPECIAL BOARD (lEETING, THURSDAY, FEBRUARY 22, 1996, RECONSIDER HVAC ROOFTOP EQUIPMENT PURCHASES
MOTION; SECOND:
Frank Kellert Wayne Dempsey
MOVE FOR APPROVAL FOR A SPECIAL BOARD MEETING AT 6:00 P.M., THURSDAY, FEBRUARY 22, 1996, TO DISCUSS GENERAL BUSINESS: RECONSIDERATION OF THE HVAC ROOFTOP EQUIPMENT PURCHASES AND ISSUES RELATED TO THE DESIGN, VENTILATORS. PURCHASE, AND INSTALLATION OF UNI ROLL CALL
Mr. Mr. Mr.
aye aye aye
Kellert, Dempsey, Carter,
Mrs. Mrs. Mr.
aye aye aye
Silver, Parks, Bogle,
MOTION CARRIED 6-0. 3.
Waive Board Policy 1-04;
SCHOOL/YEAR CALENDAR for 1996-97 Only
Recommend the Board waive the part of Policy 1-04: SCHOOL YEAR/C2kLENDAR, (for 1996-97 only), which provides for beginning classes after Labor Day, and approval of the proposed 1996-97 school calendar.
J. #182 APPROVAL TO ^AIVE BOARD POLICY 1-04 AND M»PR0VE 1996-97 3CH00L/YEAR CALENDAR
MOTION: SECOND:
Terri Silver Frank Kellert
MOVE FOR APPROVAL OF THE PROPOSED 1996-97 CALENDAR. ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. DISCUSSION Mrs. Terri Silver mentioned that the calendar printed in the agenda had an error in the month of December having the number 11 instead of 21. Dr. Vern Moore said he would note that.
Mrs. Thelma R. Parks asked for an explanation of why it was necessary to waive the statement relating to starting after Labor Day for approval of the calendar.
106.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
H-3 BOARD MEMBERS'
BUSINESS
COMMENTS
(continued)
Dr. Moore said the Policy says school will start after Labor Day, but the calendar committee is recommending that school start in August as it has in the last few years. By starting in August, the school year will end in May instead of June.
Mrs. Silver asked the reason for the snow day set aside in April? Dr. Moore said the Calendar Committee wanted to have the snow day inside the calendar rather than at the end, because of the problem with making up the days. Mr. Frank Kellert commented favorably about the standardized testing taking place the week before Spring break, and not the week after. He thanked the committee for that. Mr. Michael Carter questioned what would happen if the weather were exceptionally warm in August? What would be the effects? Dr. Moore said there is a plan for the reduction of the length of school days if the weather is hot, but the decision will be made at that time.
o
Mr. Ron Bogle added that he thought major holidays should be included on the school calendar, such as Christmas, Hanukkah, or holidays of other cultures that are represented in this district. He felt it would be enlightening to children to see the traditional holidays of other cultures reflected on our calendar.
Mr. Carter asked if there had been a problem with putting Christmas break instead of winter break on the calendar? Dr. Moore said there had been a problem and the discussion was that it would be listed as winter break instead of Christmas break. He said the committee could look at that again in the future. Mr. Bogle said there should holidays on the calendar.
CITIZENS
be
ways
to
be
inclusive
when
putting
COMMENTS
Wallace Mason, patron, talked about the need for immoral or disrespectful behavior in our schools.
zero tolerance
for
Perry L. Mason, II, student at Bio Med program. Northeast High School, talked about the importance of that program and that school. R. C. Jones, PTA President, Garden Oaks Elementary School, talked about a newspaper article and the need for a parking lot at Garden Oaks. Ted Metscher, AFT, expressed thanks to the Calendar Committee for their work and thanked the Board for their approval. He also urged improving behavior in the classroom.
Jim Purdy, patron, talked about the calendar and parental involvement. He noted that most school patrons are moving to an earlier opening with the advancement of air conditioning. Annette Crosby, patron of Green Pastures and Star Spencer, spoke about the concerns for having the Green Pasture principal assigned to two buildings. She also talked about other needs of the schools in the Spencer area.
DISCUSSION
Mrs. Parks said Mr. Jones had wanted to follow through on an article that appeared in the paper stating that Garden Oaks was on the At Risk list. Garden Oaks has not been on that list. It's just a simple matter
U
z 107.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
H-4 BOARD MEMBER COMMENTS
(continued)
of retracting a statement that is not accurate. Erroneous statements were made about a school that is not on the At Risk list, and I would hope that will be corrected by whoever is responsible for it. Also, Mrs. Parks explained to the patron from Green Pastures that she was sure the person responsible for the principals, would be glad to visit with her in the lobby to explain to her what was happening there.
Mr. Bogle asked Dr. at Green Pastures. LEGAL
Sconzo to visit with Ms. Crosby about the situation
REPORT
Mr. Cleeta John Rogers, General Counsel, said he had provided memorandum in the confidential portion of the packets to the Board. He had no other additions to make at this time.
TREASURER
REPORT
Mrs. Sandy Henry, Treasurer, presented the Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.)
Mrs. Parks asked Mrs. Henry to give her the total estimate revenue for last year. Mrs. Henry said it was approximately $141,000,000 General Fund money.
SUPERINTENDENT
1.
REPORT
Deregulation Application to the State Department of Education for Bodine Elementary School Recommend approval to submit a deregulation application to the State Department of Education for Bodine Elementary School. The deregulation will abbreviate the school day and alter the curriculum by eliminating physical education and computer lab time for up to 10 students who need alternative education services. Reference: 70 O.S. Supp. 1999, ยง 125,126.
L. #183
MOTION: SECOND:
Thelma R. Parks Wayne Dempsey
SDH4IT )EREGULATION MOVE FOR APPROVAL TO SUBMIT A DEREGULATION APPLICATION TO THE IMPLICATION TO DEPARTMENT OF EDUCATION FOR BODINE ELEMENTARY SCHOOL. iTATE DEPARTMENT "OR BODINE Ul MENTARY SCHOOL Kellert, aye Mrs. Silver, ROLL Mr. Dempsey, aye CALL Mr. Mrs. Parks, Mr. Bogle, Mr. Carter, aye l PPROVAL o T
STATE
aye aye aye
MOTION CARRIED 6-0. DISCUSSION Dr. Moore explained that the deregulation application would provide an educational opportunity for 10 students at Bodine Elementary School.
Mrs. Parks asked how the 10 students are identified for the program.
108.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
H-5 SUPERINTENDENT'S REPORT
(continued)
Mrs. Kay Hicks, Principal of Bodine Elementary School, explained this program is for up to 10 children who are exhibiting behavior problems. It will provide an alternative to suspending the children from school by establishing a classroom with a different schedule than the regular students. Students will be served with a good core curriculum and also have their behavior problems addressed at the same time.
Mrs. Parks asked how different this is from the high school in house program for high school students. Dr. Moore responded that conceptually the programs were very similar except this program is dealing with a lot younger students. It is the same as in-house in that it is an alternative type of educational opportunity for students.
Mrs. Parks asked Mrs. Hicks if she had identified the students? Mrs. Hicks said there is not a pre-set list of students that will be assigned to the program. It is for students whose behavior would result in their being suspended from school. Those students will be assigned to this program rather than being suspended from school. Mrs. Parks asked again if any students had been identified for this program as of this date? Mrs. Hicks said, "No, there are no students suspended as of today." Mrs. Parks questioned whether Mrs. Hicks had had some very serious problems at Bodine that would make them want to have this program to accommodate those students. Mrs. Hicks said they have had to suspend approximately 10 students from school. She added that students who are suspended often have no supervision during the day, and she felt the need for an alternative to suspension.
Mrs. Parks said that requires the hiring of an additional teacher. Mrs. Hicks said at this point in time, that an extra staff person would not be necessary under the current situation. Mrs. Parks said if the Board approves this, she is hoping they will look toward other schools who have been identified as having disruptive students, even in the elementary school. She said it was just interesting that there were other elementary schools that are pretty large who have complained about disruptiveness of the students, and we have said we don't have money. Here we're finding money to do this. Mrs. Hicks noted that the fact Bodine has such a large enrollment is one of the things that makes program workable, where it would not work in a smaller school. Mrs. Parks said you might have as many disruptive students in a small setting as you would have in a large setting, and they need to be dealt with. Mr. Wayne Dempsey stated that he would be very interested at the end of the quarter to have a report as to how well this program worked. He said he felt alternative programs within the school setting are the best way to deal with the problem, rather than putting them on the street. Mr. Dempsey said he thought this was a bold step in the right direction and commended Mrs. Hicks for taking time to tackle the problem in a way other than casting children out in the street.
Mrs. Silver asked if any of the students were bused, and if there will have to be a written agreement with the parents of a student who rides the bus to transport the student in lieu of suspension? Mrs. Hicks said students could ride the bus to school in the morning unless their behavior is such that this has to be changed also. In the evening the parent would have to provide transportation. The length of time a child would be assigned to this program would be 15 days.
Mr. Bogle said he did not know of anyone in the district who is against taking children out of the classroom if they are trouble makers. He said he hoped this program would offer some insight as to an idea that can be emulated elsewhere. He thanked Mrs. Hicks and wished her success in the program.
u
109.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
H-6 SUPERINTENDENT'S REPORT
(continued)
Mr. Frank Kellert asked Mrs. Hicks if her staff had been able to put something together regarding intervention or prerequisites for learning such things as respect for authority, other people's property, impulse control, etc. Mrs. Hicks said violent offenses, such as fighting with intent to do harm, being disrespectful to teachers, and those types of things would be addressed through the proposed alternative schedule. Mr. Kellert wished her well with this program and hoped it would have broader implications for other schools who share the same concerns. Mrs. Parks expressed that she hoped Mrs. Hicks did not feel she was being critical of the program, because she is for providing all kinds of educational opportunities for students. Mrs. Parks said she just wanted to be clear about what the program is. 2.
Education Report;
The Oklahoma City Scholars Program
Mrs. Vickie White-Rankin presented an overview of the Oklahoma City Scholars Program. She explained who a scholar is; how students get to be scholars; and the purpose of the program.
DISCUSSION
Mrs. Parks asked what date the training period would begin. Mrs. WhiteRankin said there would be two alternative dates set for training volunteers, March 2 6 or March 27. They will then go to the eighth grade class rooms and do the presentations on April 1 through April 5. Mrs. Parks asked how tracking the students will affect the students. Mrs. White-Rankin said what she meant by tracking was that they will be working with Dr. George Kimball to develop a way of keeping track of the courses they have enrolled in as they move through the process, and working with the counselors to make sure they stay on track with the curriculum each year. It is a 4 year commitment. Mrs. Parks expressed hope that we can accommodate the number of students who really want to get in the program. She said she is very pleased with the Four Year Plan that is already in place. She asked what this would do for the School-to-Work Program?
Mrs. White-Rankin said it works hand in hand with the school to work as well as the Four Year Plan.
PERSONNEL,
1.
PAYROLL,
AND
ENCUMBRANCES
Special Board Meeting Set for Tuesday, February 27, p.m.
1996, at 6;00
Recommend scheduling a special Board meeting to include a pretermination hearing for Mr. Joseph Torrence, support employee for 6:00 p.m., Monday,—February 26,—1996 Tuesday, February 27, 1996. MOTION: SECOND:
Wayne Dempsey Thelma R. Parks
R. #184 APPROVAL FOR MOVE FOR APPROVAL FOR A SPECIAL BOARD MEETING TO BE HELD TUESDAY, SPECIAL BOARD FEBRUARY 27, 1996, AT 6:00 P.M. TO INCLUDE A PRE-TERMINATION HEARING FOR MEETING, TUESDAY, MR. JOSEPH TORRENCE. FEBRUARY 27, 1996 PRETERMINATION HEARING
110.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
M-7 PERSONNEL, PAYROLL, AND ENCUMBRANCES
ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Carter,
(continued)
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0.
2.
Recommend approval of items 2a, 2b, and 2c as listed below.
MOTION: SECOND:
Terri Silver Frank Kellert
MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES ITEMS 2A AND 2B WITH 2C TO BE VOTED ON SEPARATELY. u
Vote on Items 2A and 2B: ROLL CALL
Mr. Mr. Mr.
MOTION CARRIED 5 aye, a.
aye aye aye
Kellert, Dempsey, Carter,
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no aye
1 no.
1995--96 Purchase Orders:
March,
1996 Payroll
Recommend approval to issue 1995-96 purchase encumber the following payroll for March, 1996.
orders
P.O. NO.
FUND
OCAS CODE
9620041 9620042
GENERAL FUND BUILDING LEVY SALARY BOND FUND SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND SALARY
6-11-000-5300-100 6-21-000-5300-100
$10,250,000.00 $ 300,000.00
6-31-000-5300-100
$
6-23-000-5300-100
$ 1,000,000.00
6-22-000-5300-100
$
9620043 9620044 9620045
b.
Ratification of January,
to
AMOUNT
250,000.00
450,000.00
1996, Payrolls
Approval for ratification of January, 1996, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1995-96 1995-96 1995-96 1995-96 1995-96
u
General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary
$ 9,348,635.51 $ 280,083.60 $ 121,531.67 $ 934,773.36 $ 349,703.28
R. #185 APPROVAL OF PERSONNEL, PAYROLI AND ENCUMBRANCES ITEMS 2A AND 2B
111.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
M-8 PERSONNEL, PAYROLL, AND ENCUMBRANCES
(continued)
Personnel and Encumbrances Approval of Personnel, Payroll, and Encumbrances as listed on the following pages.
R. #186 APPROVAL OF PERSONNEL AND ENCUMBRANCES ITEM C
Vote on Item 2c: ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Carter,
MOTION CARRIED 5 aye,
aye aye no
Mrs. Mrs. Mr.
Silver, Parks, Bogle,
aye aye aye
1 no.
DISCUSSION Mrs. Parks inquired about the personnel being hired in the Educational Services Division. Dr. Moore explained that these are individuals hired to work in the FEMA Grant Program. These employees will work for the remaining part of this school year, and the grant will end on June 30. The salary is an annual salary, however, we plan to pay those people only for the time they are employed. This is consistent with the grant we have in place for the FEMA. These individuals will work in the various schools under the direction of Dr. Annette Murphy.
Mrs. Parks asked if it was correct that a year ago the Board did away with all of the liaison people. Dr. Moore said that it is correct in regard to the liaison people in the previous Board budget, but Dr. Moore indicated that these individuals are identified as liaisons in the community as part of a commitment we have through stipulations within the guidelines of the grant. Mrs. Parks asked if the racial composition of the individuals was confidential. Dr. Moore said these individuals were recommended for employment because of their abilities in this particular area, but it was not confidential information,
Mrs. Parks asked about several purchase orders listed on the Encumbrance list. Mr. Belphry Dean gave a brief explanation of each. In regard to purchase orders 9606713 and 9606714, which were reimbursements for expenses to attend the College Board Southwestern Regional Meeting in Houston, Texas, Mrs. Parks asked for a report on what they do at College Board and why we need to send representatives there. Mrs. Parks inquired about several other purchase orders listed on the Encumbrance list, and suggested that no purchase orders should be written to companies whose leaders openly oppose the school district.
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
112.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
o
M-9 PERSONNEL, PAYROLL, AND ENCUMBRANCES
(continued)
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9606635 through 11-9607041) written during the period 1/30/1996 through 2/12/96. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9606635 TO 9607041, FROM THE ENCUMBRANCE CLERK, I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS EXCEPT P.O. 9606489, EDWARD ROMERO
DATE
z
113.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
K-10; PERSONNEL, PAYROLL, AND ENCUMBRANCES
(Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
PROFESSIONAL-TECH] IICAL:
Charlene Dillahunty
Educational Seirvices/ Community Liaison
1-30-96
745/01
$18,695.00
Gayle Jones
Educational Services/ Community Liaison
1-30-96
745/01
18,695.00
Marian Kiker
Educational Services/ Community Liaison
1-30-96
745/01
18,695.00
Viet Nguyen
Educational Services/ Community Liaison
1-30-96
745/01
18,695.00
Sandra Richards
Educational Services/ Community Liaison
2-1-96
745/01
18.695.00
Susan RussellStewart
Educational Services/ Community Liaison
1-30-96
745/01
18,695.00
Jacqueline Thornton
Educational Services/ Community Liaison
1-30-96
745/01
18,695.00
2-1-96
745/01
18,695.00
Jonathan Williams Educational Services/ Community Liaison CERTIFIED:
Shirley Griffin
Willow Brook/Kdg/EDK
1-22-96
01/03/BA
23,170.00
Tracy Louviere
Arthur/LD/MR
1-29-96
03/03/BA
24,360.00
Elizabeth Alberty John Marshall/Entry Kitchen Asst
1-12-96
471/01
$ 4,420.00
Jeanne Coon
1-19-96
471/01
4,420.00
CHILD NUTRITION SI JRVICES:
Heronvi1le/Entry Kitchen Asst
114.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
iM-11
PERSONNEL, PAYROLL, AND ENCUMBRANCES
(Continued)
PERSONNEL EMPLOYMENTS
SITE ASSIGNMENT
NAME
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CLERICAL:
u
Rochelle Butler
Dunbar/Title I Clerk
1-30-96
122/01
$8,546.00
Nancy Deatherage
Parents As Teachers/ Parent Educator
1-26-96
485/01
10.00/Hr
Lynda Elder
Telstar/Title I Comp Lab Asst
1-26-96
101/01
7,813.00
Holly Gideon
Wheeler/.5 Class Size Asst/.5 EDK Asst
1-29-96
101/01
7,813.00
John Hamm
Rockwood/Title I Class Size Asst
1-16-96
101/01
7,813.00
Magee Kimberly
Parents As Teachers/ Parent Educator
1-26-96
485/01
10.00/Hr
Luu Lai
Asian American Stud Serv/Bilingual Asst
2-12-96
103/01
7,921.00
Valerie Lucas
Eisenhower/ Principalâ&#x20AC;&#x2122;s Secretary
2-1-96
125/01
9,173.00
Reina Macias
Hispanic American Stud Serv/Hispanic Bilingual Asst
2-2-96
103/01
7,921.00
Ana Molina
Hispanic lUnerican Stud Serv/Hispanic Bilingual Asst
1-30-96
103/01
7,921.00
Elias Rodriguez
Hispanic American Stud Serv/Hispanic Bilingual Asst
2-8-96
103/01
7,921.00
1/3/96
158/01
5,556.00
CUSTODIAL SERVICEf (:
Larry Goss
Hoover/.5 Custodial Worker
z 115.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
;m -12 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE ASSIGNMENT
CUSTODIAL SERVICES:
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
(continued)
Harold Greer
Harding/Custodial Worker
1-26-96
160/01
$10,302.00
Michael Landoll
Capitol Hill Elem/ Asst Head Custodian
1-30-96
166/01
12,721.00
Royice Moore
Capitol Hill Sr/ Custodial Worker
1-29-96
160/01
10,302.00
James Wyatt
Horace Mann/.75 Custodial Worker
1-26-96
158/01
8,333.00
PUPIL TRANSPORTATION:
David Burger
Bus Driver
1-22-96
105/02
$ 5,303.00
Tonda Crawford
Bus Driver
1-4-96
105/02
5,303.00
Linda Imoe
Bus Driver
1-22-96
105/02
5,303.00
Patricia Kyzer
Bus Driver
1-22-96
105/02
5,303.00
116. MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
= H-13 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL TERMINATIONS SITE ASSIGNMENT
NAME
EFFECTIVE DATE
DECEASED: TRANSPORTATION:
Clarence Shoals
Bus Assistant
1-26-96
DISMISSALS: NOTICE OP DISMISSAL: PROFESSIONAL/TECHNICAL: Monica Jackson
Educational Services/ Administrative Asst
2-8-96
ABANDONED POSITION: TRANSPORTATION:
Julian Wilks
Bus Driver
8-21-95
RETIREMENTS: CUSTODIAL SERVICES: Fred Stafford
Custodial Worker
4-15-96
/ 117.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
M-14
PERSONNEL, PAYROLL, AND ENCUMBRANCES
(Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
PR0FES8I0NAL/TECHMICAL: Classen SAS/ Adjunct Instructor
1-19-96
Traci Krencik
Heronville/5th Grade Teacher
2-8-96
Gayle Wignall
Telstar/0 I Teacher
2-2-96
Geneva Murray
CERTIFIED:
CHILD NUTRITION SERVICES:
Elizabeth Alberty
John Marshall/Entry Kitchen Asst
1-29-96
Marcella Overton
Eugene Field/Kitchen Asst
1-30-96
CLERICAL:
Jennifer Bruza
North Highland/EDK Asst
12-15-96
Ganyika Johnson
Hoover/Hearing Impaired Asst
2-1-96
Stacey Miller
Eugene Field/Day Care Team Leader
4-5-96
Jo Etta Moore
AEF/Administrative Secretary I
1-31-96
Tammie Wheeler
Moon/Principal's Secretary
2-7-96
CUSTODIAL SERVICES: Daniel Dow
Wheeler/Custodial Worker
1-29-96
Frankie Jernigan
Stonegate/.5 Custodial Worker
1-12-96
Mark Smith
Jefferson/Asst Head Custodian
2-5-96
118. MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
M-15 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
SITE/ASSIGNMENT
EFFECTIVE DATE
Louann Barber
Bus Driver
1-29-96
Phillip McDaniel
Bus Driver
9-29-95
Maurice West
Bus Driver
1-18-96
NAME TRANSPORTATION:
u
119.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
â&#x20AC;¢H-16 PURCHASING
R. #187 APPROVAL OF GENERAL BUSINESS ITEMS A THROUGH F AS LISTED
MOTION: SECOND:
AND
GENERAL
BUSINESS
Terri Silver Wayne Dempsey
MOVE FOR APPROVAL OF ITEMS A THROUGH F AS LISTED. ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Carter,
MOTION CARRIED 5 aye,
aye aye aye
Mrs. Mrs. Mr.
aye abstain aye
Silver, Parks, Bogle,
1 abstention,
DISCUSSION Mr. Michael Carter inquired about Item E, "On-Call" Emergency Asbestos Abatement, asking if it was a different team from one that had been employed earlier. Mr. Truly Clark said that contract had expired, and this was a proposal for a new contract. Mr. Clark said this contract is for the ten schools listed for this summer for HVAC projects. Mr. Carter asked if Item F was for the same projects. Mr. Clark said that was a contract for asbestos companies to monitor air problems in the schools. Mr. Bogle asked if the district had worked with any of these contractors previously? Mr, Bob Warner said the district had worked with all of these contractors before. Mr. Bogle also inquired about the principal location of these three businesses, and if Board policy was followed when selecting these firms as far as they knew. Mr. Warner said Environmental Action was in Depew, OK, Tec-An and Delta are in Oklahoma City. He said Stanley Engineering is also in Oklahoma City. Mr. Warner said as far as he knew Board policy was followed.
Mr. Bogle asked if the $70,000 estimate was in the budget bond issue for these projects. Mr. Warner said as far as he knew it was, under the HVAC appropriation.
THREE YEAR OIL AND GAS MINING LEASE FOR TETmSTAR SCHOOL TO REVERE CORP.
PURCHASE OF PHYSICAL EDUCATIOir SUPPLIES
A.
Award of a Three Year Oil and Gas Mining Lease for Telstar School Property to Revere Corporation through J.O. Easley Co. Approval and award of a three year oil and gas mining lease for Telstar School Property, Tract 21 - (1) 6.669250 net mineral acres; and (b) .313907 net mineral acres (mol) - all in Section 25, 512N, R2W, Oklahoma County, to Revere Corporation through J.O, Easley Co., who submitted the sole bid in the amount of $698.43; with continuing royalty of 18,75% of the profits. Proceeds to be deposited in District's General Fund.
B.
Purchase of Physical Education Supplies;
Approval to purchase physical education supplies for use by the Supply Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (8 mailed - 4 returned);
Twids Sporting Goods Larry Black Sporting Thompson Book & Supply Company School Specialty Company TOTAL PURCHASE OF _ INSTRUCTIONAL SUPPLIES FOR DRUG EDUCATION DEPARTMENT
Supply Department
Purchase of Instructional Supplies;
4,271.99 1,778.40 9,438.96 74.64 $ 15,563.99 $
Drug Education Department
Approval to purchase instructional materials for use by the Drug Education Department from American Guidance Service. This expenditure, in the total amount of $41,580.77, is to be charged to account 623-741-1000-641-000-0000-000-043 and has been approved on our Federal Educational Grant and/or Programs
120.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
:H-17 PURCHASING AND GENERAL BUSINESS
(continued)
(ITEM^ D - F RELATE TO BOND ISSUE PROJECTS)
FIRE LINE EASEMENT FOR THELMA R. PARKS ELEMENTARY SCHOOL: OKLAHOMA CITY
CITY OF FIRE LINE EASEMENT FOR THELMA R. PARKS Approval to grant a fire line easement for the Thelma R. Parks ELEMENTARY SCHOOL Elementary School to the City of Oklahoma City being 5.0 feet to GRANTED TO CITY the right and 10.0 feet to the left of the following described OF OKLAHOMA CITY center line: Commencing at the Southeast corner of Block Fifteen (15), Sylvan Park Addition, according to the recorded plat thereof: thence West along the South line of said Block 15 for a distance of 257.0 feet to the Point or Place of Beginning: thence North and parallel with the East line of said Block 15 for a distance of 247.0 feet to the Point of Ending.
E.
"ON-CALL" EMERGENCY ASBESTOS ABATEMENT (HVAC) AT VARIOUS DISTRICT "ON-CALL SITES EMERGENCY ASBESTOS ABATEMENT (HVAC) Approval for "On-Call" Emergency Asbestos Abatement (HVAC) at AT VARIOUS DISTRIC various district sites (10 schools) by Delta Engineering (Primary Contractor, @ $470.50/Day), Tec-An Inc., (Alternate Contractor @ SITES $490.96/Day), and Environmental Action Inc., (Second Alternate @ $524.40/Day) who submitted the low bid (5 received). These expenditures (estimated to have a total cost of approximately $70,000) will be charged to Bond Fund Account 105-4300-450-000OOOO-OOO-OPU. (Note; Cost per day represents one (1) asbestos supervisor, two (2) asbestos workers and six (6) various pieces of equipment) at the following schools; Creston Hills Elementary Dewey Elementary King Elementary Heronville Elementary Britton Elementary
Capitol Hill Elementary Columbus Elementary Putnam Heights Elementary Lee Elementary Gatewood Elementary
Stanley ASBESTOS AIR MONITORING AT VARIOUS ELEMENTARY Approval for asbestos air monitoring at various elementary schools SCHOOLS BY by Stanley Engineering, Inc., who submitted the low bid (6 STANLEY ENGINEER IN received). This expenditure, in the estimated amount of $6,600, INC. is to be charged to Bond Fund Account 105-4700-450-000-0000-000OPU. Asbestos Air Monitoring at Various Elementary Schools; Engineering, Inc.
/
121.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 191996
=H-18 STATEMENT(S) OF CERTIFICATION
CERTIFICATION STATEMENT(S) TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for "On-Call" Emergency Asbestos Abatement (HVAC) at various district sites (10 schools) by Delta Engineering (Primary Contractor, @ $470.50/Day), Tec-An Inc., (Alternate Contractor Q $490.96/Day), and Environmental Action Inc., (Second Alternate @ $524.40/Day) in the Board of Education Meeting agenda of February 19, 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
- / V-
(Date)
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for asbestos air monitoring at various elementary schools by Stanley Engineering in the Board of Education Meeting agenda of February 19, 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr. Charles Allen
(Date)
A-13
122.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19,
1996
;M-19 UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE)
CITIZENS
COMMENTS
(NONE) BOARD
M E M B E R S'
COMMENTS
Mr. Carter inquired as to how much we had spent on Item E on the last contract we had with them under Purchasing and General Business. Dr. Moore said they would send that information to Mr. Carter. Mrs. Parks asked staff to give the Board an update on how many persons have been employed to take the places of those who resigned or retired, and what is being done about those vacancies that now exist? Mr. Shepard informed the Board that packets to be used for Thursday's meeting had been provided for each Board member. Mrs. Parks noted that she had difficulty in getting calls through at the Central Office. She said sometimes it takes 2 and 3 hours to get a response, and if you call a direct number you get someone else's number. She requested that staff look into this matter.
ADJOURNMENT There being no further business, the meeting adjourned at 9:41 p.m. The motion for adjournment was made by Michael Carter and seconded by Thelma On roll call, the votes were as follows: Mr. Kellert, aye; R. Parks. Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
R. #188
ADJOURNMENT AT 9:41 P.M.
z 123.
MINUTES OF THE REGULAR MEETING OF FEBRUARY 19.
1996
M-20
(An audio cassette recording of the meeting,
Minut^s^
approved by the _______ > 1996.
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
Board
of
excluding the Executive
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this , 1996.
y
Clerk', Oklahoma City Board of Educ at ion
(SEAL)
day
124.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
M-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY
22, 1996, AT 6:00 P.M.
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
PRESENT:
President Member Vice President Member Member Member Member
ABSENT:
u
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mr. Wayne Dempsey gave the invocation and led the pledge of allegiance. ROLL
CALL
At the time of the Roll Call, five (5) members of the Board were present. Mr. Michael Carter and Mrs. Thelma R. Parks arrived at 6:05 p.m. for the meeting. SPECIAL BUSINESS
RECESS Mr. Ron Bogle asked for a brief recess to resolve a parliamentary issue. Upon reconvening, Mr. Bogle asked for the Board's thoughts on what would be appropriate regarding a main motion that was properly made and seconded, but was postponed for action and consideration on this date. Mr. Bogle said that he and Mr. Darrel Shepard had concluded that motion had to be dealt with before any other motions could be considered that might be in conflict with that motion. Mr. Bogle said the confusion is about Mr. Frank Kellert's motion which appears as Alternative B in tonight's agenda. It was a main motion, duly brought to the Board as motion, seconded, and postponed until this meeting. Mr. Cleeta John Rogers, General Counsel, said he thought that was a option which the Board could exercise. Mr. Bogle said a motion to bring that motion back to the Board is appropriate at this time.
u
ROLL CALL
125.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
M-2 SPECIAL BUSINESS
Motion: Second: R. #189 APPROVAL TO BRING ALTERNATE B AS LISTED BELOW BACK TO THE FLOOR FOR CONSIDERATION
(continued)
Frank Kellert Terri Silver
MOVE THAT WE BRING ALTERNATE B AS LISTED BELOW BACK TO THE FLOOR FOR CONSIDERATION. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0.
Mr. Kellert requested that Alternate B, listed on page A-1 of the Agenda, be withdrawn from consideration at this time, with the option to bring it back later if we choose. Mrs. Silver, seconder of the motion agreed.
1.
RECONSIDERATION OF MOTION TO PURCHASE UNITS; SERVICEMAN SUPPLIES, INC. Alt. A.
ROOFTOP
COOLING/HEATING
Reconsideration of motion to purchase rooftop cooling/heating units: Serviceman Supplies, Inc.
Motion to reconsider the action of the Board at the meeting of December 8, 1995, as follows and withdraw all proceedings in respect to rooftop units.
Motion (As approved):
"Approval to purchase rooftop cooling/heating units, to be installed over a two (2) year period, from Serviceman Supplies, Inc., who submitted the lowest bid, based on specifications, for various sizes and types. Prices to be held firm during the two (2) year contractual agreement period. Total estimated cost will be $1,750,000. Units to be charged to Bond Fund Account 631-105-4700-740-000-0000-000-OPU and will be purchased as needed." Alt. B.
Consideration of substitute motion made by Mr. Frank Kellert on 1-26-96, postponed from the meeting of February 5, 1996, as follows: (Withdrawn by Mr. Kellert) "I move that we accept delivery of 30 rooftop units (previously ordered) and continue with the planned installation at Fillmore Elementary School. Also that we select another school to use as a pilot for an alternative method of installation, which will include (package) bids for equipment and installation of the rooftop units by contractors."
Alt. C.
Consideration to reaffirm P.O. # 9605842 for 30 rooftop units for Fillmore Elementary School and cancel the balance of the agreement, as agreed to by Serviceman Supplies. Further consideration to employ an outside consulting firm to develop specifications and bid the remaining rooftop projects two ways (1) Turnkey approach and (2) separate purchase of equipment only using either contract or force account labor for installation.
126.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996 M-3
SPECIAL BUSINESS MOTION: SECOND:
(continued)
Terri Silver Wayne Dempsey
MOVE THAT THE BOARD RECONSIDER ITS ACTION OF DECEMBER 8, 1995 REGARDING THE PURCHASE OF ROOFTOP COOLING/HEATING UNITS FROM SERVICEMAN SUPPLY, INC.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye no aye
MOTION CARRIED 6 aye, 1 no. DISCUSSION
Mr. Frank Kellert said he would like to discuss this with Legal Counsel from a procedural standpoint, before the vote is taken to reconsider. Mr. Kellert said it is his understanding that a contract lawfully entered into by two parties, is not amendable by one party unilaterally. Mr. Kellert said he thought the question before the Board was if they can reconsider the action since a contract was apparently acted upon, signed and even initiated with a small order. What is being contemplated here is that the Board would be unilaterally changing the terms of a contract and the only thing that cannot exist is an illegal contract. For this Board to go back and reconsider action, it would seem to me that it would first have to be established that we do not have a legal contract. Otherwise, we must have the permission of the other party to do anything that would alter the terms of that contract. Mr. Rogers affirmed that was correct. Mr. Kellert asked Mr. Rogers if one of our options is to reconsider this entire matter, including the first 30 units? If so, is that based on your opinion that we have a contract that is not lawful in some regard, and therefore can be unilaterally changed by this Board?
Mr. Rogers said after reviewing all the facts that were provided for him from the Service Center and the parties involved in the contract, he did not think we were on good strong legal grounds to proceed forward. Mr. Kellert asked Mr. Rogers if it was his legal opinion based on the procedures that were used to develop this contract, that we're in a position where we have placed an order within the terms of the contract that is not legal and binding to this Board. Mr. Rogers said that is what it looks like to him. Mr. Ron Bogle asked Mr. Rogers the basis for that conclusion? Mr. Rogers noted that the background of the pre-bidding activities of this district with the ultimate receiver of the bid, including the number of telephone calls, communications back and forth, the lack of following all of the procedures which we normally follow, leave the Board in a less than solid legal position. He did not want to say in the open meeting that we violated the law. Preferably, he would say that the process that was used in this particular instance was a flawed process. He noted that Mrs. Silver mentioned recently the need for this Board to update its policy on the bidding procedures so as to make them more clear. It has been shown by this instance a need to do what she suggested rather than talk about what's illegal, what isn't, what the penalties are, and that sort of thing. Mr. Rogers said he had provided the Board in memoranda what he believed the statute is. Mr. Bogle commented that Mr. Rogers may have information they don't have since he said the Board did not follow the policies, yet the independent auditor said they did. Mr. Bogle said he agreed that the phone calls did not pass the "questionable" test to him, but Mr. Rogers is
R. #190 APPROVAL TO RECONSIDER ACTION OF DECEMBE 8, 1995, PURCHASE OF ROOFTOP COOLING/HEATING UNITS FROM SERVICEMAN SUPPLY INC.
z 127.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
M-4 SPECIAL BUSINESS
(continued)
suggesting that the Board violated the law. Mr. Bogle said he would like to know where in the process that occurred, since that would be the basis upon which the Board should vote whether or not to go forward with this purchase, Mr. Rogers felt there was a strong possibility that the Board violated their own policies, and that would be sufficient for the Board not to move forward without having to address the question of whether there was a violation of the law, although that question can be addressed. Mr. Kellert said there is a big distinction between not following policy and not following the law. He agreed with Mr. Bogle that circumstances surrounding the weeks or months prior to the bid leave a lot to be desired with regard to the Board Policy Manual. However, the Board is by this action, unilaterally changing the terms of a contract by cancelling this order. If anyone in this district failed to follow Board policy in arriving at that contract, that is certainly a serious matter. But, the other party did not enter into the contract on the conditional basis that the Policy Manual was followed. Mr. Kellert said they probably do not have any interest in that, and they are not required to read our Policy Manual to make sure that is done. They entered into what they believed, and what this Board believed was a lawful contract and agreement. Again, if policy was violated, that in itself in a court of law does not excuse the district from the terms of a lawful contract. Policy violation is an internal matter within this district. Mr. Kellert did not see how the Board could use policy violation as a shield when confronted with the fact that the law has not been violated. He said either both parties agree to the changes, or the contract never existed in the first place due to the fact it was not in statute to do so. The question is, "Was the law violated?" Mr. Kellert said before the Board votes, he would like to confine this discussion simply to the law.
Mr. Rogers said a check with the Secretary of State for Oklahoma indicated that the Serviceman Supply Company is not licensed to do business in our state. A condition to entering into a contract within the State of Oklahoma is that you must possess a license. There are penalties for those who don't. It's not hard to get a license, but a business has to be licensed. To determine whether or not there was a lack of full faith and fair and lawful dealing preliminary to the actual bidding process will take some investigation by private investigators and perhaps some statements taken under oath, depositions and that sort of thing. Mr. Rogers said that he could not believe that a company that's not licensed to do business in Oklahoma, who didn't go through that formality, or does not have a lawful contract, would want to expose itself to the further interrogation necessary in the taking of depositions, placing under oath the people in this district and in Texas, to arrive at, "The final truth." In order to get all the nails braded over on the other side, that's what would be necessary. We would need to take care of, under oath, the testimony of people involved in this case because there is a difference of opinion. There are differences stated in news documents by personnel of this district as to what happened as compared to what the Texas parties say happened. In order to resolve that, both are put under oath and the one who doesn't tell the truth, the District Attorney takes care of that part. It gets into an extensive and sometimes, very counter productive way of conducting the business. If there is a simple solution to the problem to be found, then Mr. Rogers said he brings that to the Board rather than the more complete, complicated solution. The simple solution is that we didn't follow our policies and that we have the right, and people that deal with us in business have the right to expect that we will follow our own district policies. Mr. Kellert asked Mr. Rogers if any out of state firm who does business in Oklahoma has to be licensed. Mr. Rogers answered that any corporation that does business in Oklahoma must be licensed to do so by the Secretary of State.
128.
MINUTES OF THE SPECIJkL MEETING OF FEBRUARY 22, 1996
H-5 SPECIAL BUSINESS
(continued)
Mr. Kellert asked if Mr. Rogers had assured this Board that everyone they have done business with in the district, has at that time been licensed in the state of Oklahoma to do business. Mr. Rogers said he had not checked them all. Mr. Kellert said it seemed that would be a very serious flaw in any contract and simple enough to be checked before a contract is issued with anyone. Mr. Rogers said that's a method to be used, and if the Board wants him to use that he will. It became important in this only as you try to investigate what the situation is. You have lawyers on the other side, anonymous telephone calls, people who inform you of things, then you check them out and determine those things. Mr. Kellert said it concerns him that this district for the length of this bond issue so far has been entering into contracts with people who we do not know in many cases whether or not are licensed in Oklahoma. That certainly is a serious matter with regard to contracts that we have standing right now. Mr. Kellert said he believes he heard Mr. Rogers say that we have not arrived at a point of the discussion to know whether or not we have a contract that is legal unless you're saying we do know based on that title and that they don't have a license. Is that the basis for saying we don't have to comply with the entire contract, and the 30 units, simply because these people are not licensed in the state of Oklahoma to do business? Would that be a fair characterization of your advice to this this Board?
Mr. Rogers said that would be a fair characterization of it. Mr. Wayne Dempsey said for several weeks in terms of the legality of this entire affair, he felt this was a matter for the appropriate authorities to look at. He did not feel the Board or the Legal Counsel were in a position to determine whether there is something that would not stand up to the test of law with respect to this issue. Mr. Dempsey said the question tonight really does not deal with the legality of a contract, rather it deals with the Board's policy and how it was implemented and the actions taken by the Board and what actions would this Board have taken if different information would have been provided to them. Specifically, on the day the Board reviewed the information and staff recommendations on the bids, rooftop units, he remembered Mrs. Parks asking the question whether the advertisement had been out for 21 days, and was told "yes," that day. Later, the Board was told it was 15 days. If you really look at it, it was posted in local newspapers for 6 days. Mr. Dempsey said he was not sure any member of the Board would have voted to issue a $1.7 million dollar contract to any company where the information had only been posted in local newspapers for six days. Mr. Dempsey, in his business on Tuesday of this week, received a letter from the Oklahoma County Purchasing Department saying that the County would be taking bids on software. He received the letter because he was on their vendors' lists. Mr. Dempsey said he understands, we did not take the time to notify those people who were on our vendors' lists with respect to these particular projects. He felt people in their area of expertise should be notified that bid specifications will be coming out to contact the Purchasing Office to get a copy. Mr. Dempsey recalled that the auditor last year, when talking about the Bond Issue Project, said it was not good to be running two systems: the purchasing system at the Service Center and the purchasing system at the Central Office. He said he assumed that when an item gets to the Board, that all the checks and balances along the way have been done. If he had the information on December 8 he has now, he was not sure he could have voted to award contracts to anybody on that day, because some of the things that should have been followed were not. Mr. Dempsey emphasized that he did think it was a question of our policies. He said the question of law needs to be decided by the District Attorney or law enforcement agencies for illegality. The spirit of the Board Policies and the intent of procedures used by the district were not followed in this case, and the Board was not made aware that they were not followed. The bids had not even been out for 15 days, and therefore he believe the process was flawed.
z 129.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
M-6 SPECIAL BUSINESS
(continued)
Mr. Bogle noted that based on Mr. Rogers' comment, the company is not licensed to do business in the state of Oklahoma. The Board has entered into an arrangement with them which they are not qualified to participate in. If that is true, that gives the Board all they need to know to discontinue immediately any association with the Texas firm including canceling the 30 rooftop units for which purchase orders have already been sent, because we have entered into an agreement with an organization that is not licensed to do business in the state. Mr. Bogle asked Mr. Rogers if they are not able to do business in Oklahoma, if the agreement with them should be made null and void? Mr. Rogers said it was true. Mr. Bogle asked Mr. Rogers when he received that information? Mr. Rogers said it had been 2 or 3 weeks since he received it, but he had shared it with no one. He offered his apologies for this.
Mrs. Thelma R. Parks said it was her contention when the Board took action on this on December 8, and that they had an existing contract. Any contract they would enter in would be unethical, and it would not be a contract they should be discussing. She said she mentioned it then and is mentioning it now since the time which should have been allowed for the bidding of the contract was not honored. She asked the question, it was answered and then found we out later that the time which should have been extended was not extended. Mrs. Parks said it appears to her now as it did then that the contract and the vote taken was unethical and in her opinion was unethical and illegal. They had an existing contract, and she did not see how the Board could have entered into another contract. She said she thinks the McAfee Firm had a contract for the existing rooftops. She mentioned the fact at that time that there was an existing contract and was told by members of the Board that was not a contract. They did not fulfill it and so the Board cannot have it. Mr. Michael Carter questioned how the Board could be in violation of a contract when the McAfee Firm is an architectural and engineering firm, and supplies no equipment. He did not see how the Board could be in violation of another contract when they aren't the same type of company.
Mrs. Parks said to clarify her point, the McAfee Firm was the architect for some projects in Oklahoma City. They in turn secured, and the Board approved, some engineers to assist them with their design. Consequently, they entered a contract with X number of schools to do the rooftops. The question was asked by one of the Board members as to how we could enter a contract with an architect. He's not an engineer. And it was said at that time that an architect can have a contract and hire other persons, engineers to do that kind of work that they need to do. Mr. Kellert asked for a point of order as to how this discussion is germane to the rooftop units and the contract with the Serviceman Supplies Corporation, Mr. Bogle said since the matter of the McAfee Firm is not germane with this discussion, Mr. Bogle said he would support Mr. Kellert's point of order. Mrs. Parks said it is germane in that Mr. Kellert had mentioned contracts and had not called any names. She happened to remember the contracts they had at the time Mr. Kellert made this motion, so it is germane. She said that with his saying that these people are not engineers they have the contract. Mr. Kellert said he did he only spoke to one contract, specifically as listed on the agenda with regard to the reconsideration of purchasing rooftop units from Serviceman. He said he had referred to no other contracts. Mrs. Parks said he just mentioned "contracts" and she is saying that in relation that this consideration had to do with the two existing contracts.
130.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
M-7
SPECIAL BUSINESS
(continued)
Mr. Kellert stated that just because he says the word "contracts," it does not open the discussion to any contracts she might choose to bring into the discussion. Mrs. Parks said she is only saying what she said then, that they had an existing contract and Mr. Kellert made the motion that they enter a contract with the Servicemaster. She said the two are germane. Mr. Kellert said the two are totally unrelated. Mrs. Parks said she is only saying that being germane to the business we have before us, has to do with someone making the motion that the Board use the Servicemaster Company to do the rooftops. Those rooftops that we gave to Servicemaster, were on a contract that we already had with a contracting firm. That's the germaneness of this consideration that we have here tonight. Consider the substitute motion you. At that time I said we already have a motion and we voted on the contractors to do that job. You came up with the substitute motion using the Servicemaster. That's all I'm saying. Whether it's illegal or not, it was unethical then and it's still unethical.
Mr. Bogle said for the record he would like to point out that they have no dealings with Servicemaster at this point. This is Serviceman Supply, Inc., and since Servicemaster is a known corporation, we wouldn't want anyone to be confused about this. Serviceman Supply. Mrs. Parks stated that the point is that we had an existing contract and voted to go into a contract with another company. Mrs. Terri Silver said she is curious about the point Mr. Rogers made regarding the licensing with the Secretary of State. She knew businesses had to register as a corporation within the state. She said it was not actually licensing, but a registration of the company. She asked if that meant every time they do business with an out of state company that is incorporated, if it must be registered with the Secretary of State. Mr. Rogers noted that if it is a corporation doing business in the state, they must be licensed by the State or must possess a license issued by the Secretary of State. Mrs. Silver said she could not understand why they would have to be registered to work in Oklahoma if they were only selling equipment. Mr. Rogers said the purpose of it was the taxation. People who do business in the state and are paid money in the state must contribute to the State's economy through franchise taxes. Mrs. Silver said they can collect taxes and remit them back to the State. Mr. Rogers said the franchise tax is remitted through the Franchise Tax Division. If a corporation does business in Oklahoma that has not filed a franchise tax and paid the fees under the laws of Oklahoma, they are not licensed to enter into contracts in Oklahoma. Mr. Rogers said it is not hard to get registered in Oklahoma. All you have to do is pay the back taxes and file your forms to be registered. Many times when a company is caught who is not registered, they will do that and move forward. Mrs. Silver asked if it were possible that this company had done this during the past week? Mr. Rogers said it's possible they could have done this last week.
For clarification, Mr. Bogle asked again if based on the information that Mr. Rogers is bringing to the Board tonight. Serviceman Supply was not legally able to do business in the state of Oklahoma according to the information that you received from the Secretary of State, so that any agreement we would have with such an entity would be nullified by that fact. Mr. Rogers said that was correct, and if the Board does business with a person that is not licensed to do business in Oklahoma, they are enforcement ways to enforce our contracts against them through the Secretary of State's office. They cannot enforce their contract against us, because the law provides if you're a foreign corporation, you cannot use the courts of the State for any purpose until you become licensed. It's a one way street in that regard. We could sue them, but they couldn't sue us until they become licensed. Mr. Bogle asked again if at the time the Board entered into the agreement they weren't licensed in the State of Oklahoma? Mr. Rogers said that is what he was told by the Secretary of State.
z 131.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
M-8 SPECIAL BUSINESS
(continued)
Mr. Bogle offered the Board the suggestion that the Board vote on the motion to reconsider and then at that time there may be a motion for further action by the Board. At the conclusion of the vote, Mr. Bogle announced that the Board had taken action to reconsider previous of December 8, regarding the purchase of rooftop units for the district. He said for the record. Serviceman Supplies, Inc. has already withdrawn the majority of their obligation to the Board in that they have cancelled the contract for all but the 30 units that had been ordered through purchase orders.
Mr. Yeargain said the Board is getting completely away from what he brought up six weeks ago, and had delayed this for six weeks, and now the Board is going to come back and say whether they will purchase these things from them. He didn't think we needed to purchase anything from them. He said the Board should have taken his motion exactly like he said it then.
Mr. Bogle said a motion at this point would be in order, and as of this moment the Board has voted to reconsider the previous action to do business with Serviceman, so any motion from the Board would be given consideration from the chair at this time. MOTION: SECOND:
Michael Carter
MOVE THAT THE BOARD ACCEPT DELIVERY OF 30 ROOFTOP UNITS FROM SERVICEMAN SUPPLY BUT CANCEL ANY ADDITIONAL PURCHASES FROM THAT SUPPLIER, REJkDVERTISE THE ROOFTOP UNITS AS CAPITOL IMPROVEMENTS, NOT AS EQUIPMENT, AND FOLLOW THE APPROPRIATE POLICIES AND STATE LAWS IN MAKING THOSE PURCHASES. Motion failed due to a lack of a second.
1. #191
APPROVAL TO REJECT ML BIDS INCLUDING 5ERVICEMAN SUPPLY, ENC ., AND DEVELOP ffiW SPECIFICATIONS \ND GO FORWARD HTH BIDS FOR ROOFTOP UNITS
MOTION: SECOND:
Wayne Dempsey Thelma R. Parks
BASED ON ADVICE FROM THE DISTRICT'S GENERJAL COUNSEL THAT NON-COMPLIANCE WITH THE TERMS OF TITLE 18 OF THE STATUTES GIVES THE BOARD THE OPTION TO REJECT ALL BIDS, I MOVE TO REJECT ALL BIDS INCLUDING THE SERVICEMAN SUPPLY, INC. BID, AND THAT THE SUPERINTENDENT BE REQUESTED TO WORK WITH THE BENHAM GROUP TO DEVELOP NEW SPECIFICATIONS AND GO FORWARD WITH BIDS FOLLOWING ALL BOARD PURCHASING POLICIES AND STATE LAWS IN THE ADVERTISING OF THESE ROOFTOP UNITS.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. Mr. Kellert offered a friendly amendment for the record, that is to insert the language, "Based on advice from the District's General Counsel, that non-compliance with the terms of Title 18 (or the Statutes) give this Board the option of rejecting all bids." Mr. Kellert said he would support the motion, but only on that basis that the Board is firmly grounded in legal opinion. He also said he appreciated what Mr. Carter said about rebidding as Capitol Improvements, but technically this is still equipment, and in his opinion the bid will take at least 21 days. He did not feel there will be any problem with compliance as far as the intent of the Board. Mr. Dempsey said he accepted Mr. Kellert amendment. Mrs. Silver offered another friendly amendment to include the wording shown as Alternate C at the top, "Further consideration to employ an outside consulting firm to develop specifications and bid the remaining rooftop projects two ways (1) Turnkey approach and (2) separate purchase of equipment using either contract or force account labor for installation. "
132.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996 M-9
SPECIAL BUSINESS
(continued)
Mr. Dempsey said he did not have a problem with that amendment except he thought the Superintendent and the Benham Group need some latitude. He said he did not want to tie their hands with this motion other than what has already been done. Mrs. Parks asked for a point of clarification regarding the friendly amendment.
Mr. Kellert said he was referring to Mr. Rogers information in regard to Title 18, and the fact Serviceman Supply, Inc. was not licensed to do business; not registered with the Secretary, or the appropriate authorities, to do business in Oklahoma. On that basis, it is this Board's lawful option to reject all bids. Mr. Carter noted that he did not offer any amendment, but wanted to reaffirm to staff that his concern is that they use every avenue possible to get the word out on the bids; contract papers, mail to vendors, just to make sure we don't have the same situation next time. He said the Board may call it equipment, but he wanted to use the part of the law dealing with Capitol Improvements.
Mr. Kellert commented that it is regrettable that the Board could not have done this as Mr. Yeargain said, several weeks ago. Undoubtedly this company is going to incur expense as a result of this decision, and it they had been provided the information in regard to Title 18, this would have been a very simple matter. Mr. Bogle offered his apologies to Mr. Rogers, but the news of the licensing seemed critical to this question. When he learned Mr. Rogers had it for several weeks, he reflected on the turmoil this has caused the Board and the district, and reacted a little strongly. He said on issues that have this high a profile that he was surprised such important information was not shared with the Board, and he regrets that they have had three additional weeks of turmoil when this seems to have resolved the issue. Mr. Bogle asked what if this interpretation of the law is incorrect. If it is not incorrect, then it was incumbent upon Serviceman Supplies to know what was necessary to do business in the state of Oklahoma just like it's incumbent upon us to follow our own policies. If they incurred expenses, etc., then that's their problem, and not ours. If it's determined this legal advice was somehow a misinterpretation, and we're still obligated to them, then I think we may find that we will have to come back and deal with this question again, which causes me a little discomfort. On the basis of the legal recommendation of Mr. Rogers, we will take action tonight.
Mr. Yeargain said he hoped this would bring in a lot of bids. He said it wasn't the way it went out, but what bothered him were the 3 bids. One of the largest air conditioning companies in Oklahoma, York, didn't know a thing about it as far as he knew. He felt they should be able to get 10 to 15 bids, and probably do better than what we did before. Mrs. Silver said she hoped if any companies who choose to bid on this see any irregularities, they come forward before the bids are open this time, because if they got their bid packet 10 days or 14 days before it was due, they knew at the time that something was wrong. They were waiting to see what would happen when the bids were open. I hope next time they will consider the turmoil this causes, and anything they think is in error could be pointed out to the Board before bids are open and it affects many companies.
Mr. Dempsey commented that if we send out notices to prospective vendors, that the boiler plate for those notices might carry on it something which says you must comply with Oklahoma State Statutes regarding licensing, certification, or registration within the state of Oklahoma. We buy a lot of products from out of state, and if we would put put that information on our notices, I believe that would help vendors decide what they need to do before they receive a bid packet. Mr. Yeargain said he thought it would be the job of the Service Center to see if they were licensed.
Mrs. Parks asked if the Serviceman Supplies, Inc. has rescinded its bid.
133.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
t=
M-10 SPECIAL BUSINESS
(continued)
Dr. Crawford said he did not think that would be the case if the Board did not accept their entire offer. Their offer did include honoring the purchase order for 30 rooftop units. He said he had not spoken with them, but he did not think they would make that offer without the entire offer being accepted. Mrs. Parks asked what kind of legal ramifications the Board might be getting into based upon that?
Mr. Rogers said until they are licensed to do business in Oklahoma, they cannot file a law suit. If they do file a lawsuit the judge will throw it out of court. Mr. Carter said the only question he had was if any of the units had arrived yet?
Mr. Bogle said there had been no exchange of district money on this, and the answer for the record is, "No." MOTION: SECOND: R. 192 APPROVAL TO REJECT ALL BIDS WITH REGARD TO FILM)RE ELEMENTARY SCHOOL HVAC INSTALLATION AND RENOVATION
Frank Kellert Terri Silver
MOVE TO REJECT ALL BIDS WITH REGARD TO ITEM 2, NOTIFYING THE BIDDERS AS SOON AS POSSIBLE. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
Approval for HVAC Installation/Renovation at Fillmore Elementary School
Approval for HVAC Installation/Renovation at Fillmore Elementary School by Westfahl Construction Company, who submitted the low bid (5 received). This expenditure, in the total amount of $136,300, is to be charged to Bond Fund Account 631-105-4700-450-000-0000000-220. 3.
R. 193 APPROVAL TO DIRECT STAFF TO PROCEED WITH DEVELOPMENT OF SPECS AND ADVERTISING OF BIDS FOR NEXT 10 PROJECTS FOR BOILER/CHILLER SYSTEMS AND INCLUDING GLYCOL
Boiler/Chiller/Ice Storage System Process A.
Discussion of issues relating to Boiler/Chiller/Ice Storage System process.
B.
Approval to proceed with the planned Boiler/Chiller/Ice Storage Systems.
MOTION: SECOND:
installation of
the
Frank Kellert Thelma R. Parks
MOVE FOR APPROVAL TO DIRECT STAFF TO PROCEED WITH THE DEVELOPMENT OF SPECIFICATIONS AND ADVERTISEMENT OF BIDS FOR THE NEXT 10 PROJECTS UTILIZING THE BOILER/CHILLER SYSTEMS AND INCLUDING GLYCOL.
ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
MOTION CARRIED 6-0.
Mr. Yeargain was out of the room at the time of the vote.
aye aye aye
134.
MINUTES OF THE SPECIJkL MEETING OF FEBRUARY 22, 1996
M-11 SPECIAL BUSINESS
(continued)
DISCUSSION
Dr. Crawford reported that Communique 169 concerns the boiler/chiller ice storage process. It's no secret that there have been some problems with our process to this point. The fact that we have had a lot of concerns with the existing systems, does provide the staff impetus to readdress this matter with the Board again and determine if we want to go forward with any more projects using this system. Mr. Lance Benham with the Benham Group will address concerns about this matter. The Benham Group did not get in this process until a much later point in the process than we might have desired. They've provided some assistance, but they have never been placed in charge as a project manager or as one that completely validates the process or plan. Mr. Clark from the Service Center is here this evening, and will come to the podium as well. The Board can ask them questions. Mr. Benham noted that there had been a lot of concern with the issue of freezing during these winter months. He said the schedule right now is for 10 additional schools to be modified this summer with the boiler/ice storage/chiller system. He explained the existing system in some of the schools, the freezing problems and cause, and outlined options for consideration by the Board. Mrs. Parks requested the names of the ten schools. The names of seven of the schools are Dewey, Creston Hills, Martin Luther King, Eisenhower, Putnam Heights, Heronville, and Lee. He could not remember the other three.
Mr. Benham explained the unit ventilator systems, and gave various examples of why coils freeze and rupture. He said there is not one cause that applies to every single situation, but some or all that he mentioned. He said in a water based system you cannot guarantee that you won't have freezing. He said an alternative is the use of glycol as the medium that is circulated around the system instead of water. The following three options were given for Board consideration in the future;
1.
To retrofit the remaining unit ventilators with the face and bypass control. Early estimates on that is approximately $450,000.
2.
Use Glycol based fluid.
3.
Let engineers design the system that is most appropriate for the remaining schools.
Dr. Crawford asked if the Benham Group assisted the district in developing specifications for this system. Mr. Benham said they did not. They were not under contract with the schools at the time the bid specifications were written. He said they did not involve themselves with the engineers in telling them what kind of system to use. The Benham Group reviewed the drawings to make sure the drawings were complete and biddable and that there were no blatant errors. Also, Mr. Benham said that their group did not supervise the installation of the systems. Dr. Crawford asked what they thought the Board should do if they started over again? Mr. Benham said based on everything they know, they would recommend a unit that had a face and bypass damper control, with basically constant flow through the units. He said the foolproof method is to use a glycol-based fluid, also. Mr. Yeargain said he thought the systems had a by-pass control. Mr. Benham answered that the unit ventilators that have been purchased are valve control units. Mr. Yeargain asked if the water control had a bypass. Mr. Benham said it had a three way valve, but that's the problem. If you're bypassing all the water through the coil, then the water remaining in the coil is stagnant and that's where the freezing occurs. Mr. Yeargain asked how large businesses with this same set up
135.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
M-12 SPECIAL BUSINESS
(continued)
get by with it? Mr. Benham said proper installation, proper startup procedures and checkout. Mr. Yeargain asked what Mr. Benham thought of the project at Nichols Hills, re-installing those units, and did it actually work? Dr. Crawford asked Mr. Beauchene of R. & B. Equipment to explain this. Mr. Lyn Beauchene said they corrected the installation problems that were creating infiltration air around the units that affected the controls that Mr. Benham was describing. The controls were being affected in such a manner as to cause erratic operation that contributed to the freezing of the coils. After they corrected the installation problems the units operated properly as designed, within their sequence, maintaining control, and had no alarms in a 2 day period of sub-freezing temperatures.
Mr. Yeargain said he thought they had also done some caulking. Mr. Beauchene said they filled in around holes and anywhere that air was infiltrating around the back of the units with foam insulation. Mr. Yeargain asked if they had dealt any with what they were talking about at Capitol Hill? He said he had noticed tunnels on the first floor that these units are going through. Mr. Beauchene said there is a possibility that is part of the problem on that particular installation. He said they were at Jefferson yesterday, and one of the things they had observed was that they had a perimeter piping tunnel around the bottom of the building. That tunnel has openings that are coming up through the very end compartments of the unit ventilators. They were told that the janitor at that site had observed at least 4 units that had frost and ice on them and he had to manually thaw them out with heat in order to get flow through the coils at various times during the previous 2 freezes. That indicates that there were some very abnormal temperatures in the end compartments of these unit ventilators. Whether that was caused by the conduction of cold air that was existing in those tunnels, he could not say at this point, but they would want to investigate that particular site at the next opportunity to see what kind of temperatures are being experienced in piping tunnels. Dr. Crawford asked Mr. Beauchene to give the major reasons as to why he thought the system did not work.
Mr. Beauchene said installation was the primary problem, but also, filters that get caught in the outside air because of improper size, plugged strainers where there were no water flow capabilities through the units because the strainers had not been cleaned enough times through the cleaner process of the piping during the installation phase. One hundred eighty degree water going through a coil that was basically designed for cooling.
Mr. Dempsey asked how many unit ventilators had been installed in the district. Mr. Truly Clark, Director of Service Center Operations, said he thought around 1300 with around 700 left in stock. Mr. Dempsey asked of the 1300 how many individual ventilators had failed? Mr. Clark said approximately 200 had frozen and burst. Mr. Dempsey said he knew there were 5 schools where the Benham Group took more of an interest in making sure that the heat was on, and asked if ventilators failed in those buildings. The concern he had was that this seemed to be a wide spread failure of a system. Mr. Dempsey said he could not understand how everybody could be doing the process wrong everywhere since they had failures everywhere. Mr. Benham said he could share his concerns, but the reason the coils That's what happens. The freeze is because water gets stuck in them, answer is you keep the water flowing.
Mr. Dempsey asked how long it would be before someone can give the Board some good financial estimates in terms of what it will cost to solve this problem. Mr. Benham said by the March 4 board Meeting.
Dr. Crawford said the Board should know that the 20 units they are now looking at have a certain degree of glycol specified in those bids even now. That glycol should take temperatures down to 10 degrees.
136. MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
M-13
SPECIAL BUSINESS
(continued)
Mr. Dempsey asked if climate conditions were taken into account when these units were initially specified? Mr. Benham said he did not have that information, but could look back and see what the parameters were. Mr. Dempsey asked if that product was supposed to operate to 9 degrees temperature. Mr. Beauchene said it was. He said that he feels confident that the system will operated properly if installed properly, and if operated within the design parameters they establish in their literature. Mr. Dempsey asked if their literature says that these will operate if the standard in 9 degrees. Mr. Bogle said that one of the recommendations that Mr. Benham gave was to retrofit the unit ventilators so they would work. If these unit ventilators were supposed to work, why do we need to retrofit them. Mr. Beauchene said they did not. He explained what they were doing it in the new systems to make them operate properly and not experience any more failures. Mr. Yeargain asked if the system would work just as well in the summer for cooling as it did in the winter with the glycol. Mr. Beauchene said the glycol would reduce the cooling to some extent.
Mr. Kellert asked for more information about the infiltration of air around the controls, about the filters were the wrong size, clogged strainers, and in some cases buildings where there was already piping. Mr. Beauchene said the clogged strainers came more from when they put in new piping and had to use cutting oil on steel pipes to make the connections, etc. The oil and the mixture of steel gets into the lines and needs to be flushed out. Mr. Kellert asked what would be the affect if these three issues were addressed? If they made sure they had the right filters, the strainers were cleaned, and that they provided the caulking to make sure the outside air did not contaminate that particular chamber. How much would that go toward our ability to operate these systems in the future, even to the extent of removing the need for glycol? Mr. Beauchene said that Nichols Hills was proof that if you address the problems, the problems will go away. Dr. Crawford said he thought we had no other options with the schools that are now functioning other than to hope that these processes will alleviate the concerns to a great extent. On the projects to still be addressed, he said we will use some kind of safe guard. The research that we've seen shows that the face and bypass is a more common process to use. We know that glycol is used in a lot of systems, but not all. Mr. Kellert asked if the Board could expect to have some assessment as to where they are and to what degree they can expect these corrections to reduce the problems. Dr. Crawford said the theory is good, but it would be next year when the real cold weather comes before they have a clear assessment. Mr. Carter asked if there was equipment that would enable them to remove glycol from the system in the summer, and if it would run more efficiently in the summer without glycol? Mr. Beauchene said you lose about 3% capacity with 20 to 25 percent glycol solution. He said the side benefit to glycol is if you lose a pump or boiler or it gets turned off accidently, and you have glycol in the system, you have an automatic safeguard. Mr. Dempsey asked if any of the engineers either specified or recommended glycol in this systems on the existing buildings? Mr. Benham said they checked with everyone of the engineers about why glycol wasn't used to begin with, and each one of them said that was a decision that had been made by the Service Center.
Dr. Crawford said he didn't want them to totally think that the glycol would take them out of the woods even on the new projects because it only takes it down to about 10 degrees. He said if the theory works, then the glycol is not needed, but if it doesn't work or the pump quits, then they would have the glycol as a safeguard.
137.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
H-W SPECIAL BUSINESS
(continued)
Mr. Bogle said that five areas had been identified as a primary reason for failure; Improper installation^ wrong size filters causing the system to be jammed open, clogged filters, controls in conflict, and one other he did not get because they changed the subject. Mr. Bogle said he didn't hear any of these that has to do with glycol. Mr. Benham said the last one is that many of the schools have more than one unit in them, and because the central control was not in place, they were being individually controlled and access to these units to change the set points was readily available to school personnel. As a result you could have one thermostat set for 72 degrees and the other for 65, and while one was heating the other was ventilating. Dr. Crawford said they bought some undersized units and had to put two to the classroom, and as a result they worked against each other. The ideal situation would have been to bought a larger unit, but they had bought two 2 tons instead. Mr. Bogle said in that instance then the solution would not be glycol, but to put them on a single control system. Mr. Bogle said the reason he was confused is that none of these solutions had to do with glycol. Mr. Benham said he didn't think any of the five had anything to do with glycol. He said glycol is a bandaid approach, a safeguard. Dr. Crawford said if the theory worked they did not need glycol. If the electricity goes off, a pump quits, propeller breaks, custodian punches the wrong button, etc., then the glycol is very beneficial.
Mr. Carter said he asked a few weeks ago, and would like to ask again if they could address the issue of getting central controls and how much the cost would be to get central controls. Mr. Clark said he had visited with the controls companies about this and they gave him an estimate of about $30,000 to put in central controls for all the schools. Mr. Carter asked if central controls would tell if a unit breaks a fan or strainers are clogged. Dr. Crawford said he believed they would be able to monitor from some site if there were problems. He said he was sure it would be recommended to the Board at the proper time. Mr. Bogle said he gets a lot of reports of wide variation of temperatures to the single rooms in the schools. Some rooms are too cold, some are too hot. What in your opinion would be the cause of this? Mr. Beauchene when everything is operating as it should, the temperature stays pretty constant in all the rooms. Mr. Bogle said he was surprised that on a $12,500,000 job they only had two bidders. Mr. Benham said he could answer that because they only have three suppliers that make this type of equipment and one declined because he could not meet the delivery schedules. Mrs. Parks said the ten schools identified were two story buildings, and asked if there was any difference in the mode of operation and efficiency in the single story as compared to two story buildings. She asked, also, how the problems they had mentioned tonight would impact a single story building?
Mr. Benhcun said it would operate the same way. Mr. Beauchene said that the issues they had mentioned tonight as being problems should not impact it whether it's a single or multi-storied building. Mr. Bogle asked Dr. Crawford what he thought might be appropriate action for the Board at this point?
Dr. Crawford said that if they do incorporate the glycol process, it is not a foolproof system, but to not use it meant they may face more of the same problems. If the Board can support the project, he recommended that they go forward with this process. Mr. Clark said he knew periodically something happens to unit ventilators and they quit for one reason or another, but he had always had good success with adding glycol to protect from freeze bursting. He said it would not protect it from not heating or cooling if there is a mechanical failure, but it would protect from water damage.
138.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
1
M-15
SPECIAL BUSINESS
(continued)
Dr. Crawford said if the systems had been designed with used face and bypass, he would feel a lot more comfortable. They have about 700 or 800 more units setting in the warehouse which must be used. Having to use those pieces of equipment affect what his recommendation might be. Secondly, he said they were certainly expert engineers to properly evaluate and inspect the system as it goes forward, as well as Service Center personnel. He wanted the board to be fully aware that they were going to have to accept some limitations to what might be an outstanding system because of mistakes in the past. Dr. Crawford said he felt they should go forward using the glycol solution as specified, knowing this will not be a complete safeguard. If the temperature does get to a very frigid state, some systems might break. He felt all involved needed to understand that. Mr. Carter asked Dr. Crawford if he was recommending ethylene or propylene glycol? Dr. Crawford said all propylene, because it's safer. Mr. Bogle asked in terms of ongoing maintenance operation of the unit ventilators, control system, etc. if we had skilled staff currently to operate the system. Dr. Crawford said we don't have enough. We have some that are capable, but will need more as we go along to service these projects. Mr. Clark emphasized that they would like to put more responsibility on the engineers they have hired to design these systems to be responsible for the systems they have designed.
Dr. Crawford said he had been told by more than one individual that the Service Center personnel told some engineers to let the process go rather than to completely inspect and supervise the project as they should. He said that will not happen again. Mr. Bogle asked what would be the effect of all of this on the budget for the next ten projects? Would they be more expensive because of the changes and the glycol or not?
Dr. Crawford said he thinks they will be more expensive as a result of the glycol additive because they had to increase the size of the pumps. Mr. Clark said it is his understanding that in the revised budget of October 6, that glycol was figured in to the cost.
Mr. Jim Johnson said the original systems had a heat exchanger and associated controls for that heat exchanger as part of the original budget. When you eliminate that heat exchanger, you have some cost savings that will be replaced with the implementation of glycol in the system. The preliminary estimates received from the engineers on these schools indicate the estimates coming in are right on the $11 a square foot figure provided the Board as a guideline for the revised budget. Mr. Carter asked if the specifications say which kind of glycol will be used? Mr. Johnson said ethylene glycol is typically a very toxic substance, he said propylene glycol is an acceptable alternate, because it does not have the toxicity. Propylene glycol is not as efficient a medium as ethylene glycol. Mr. Carter said he would like to add that it be fully advertised and mailed to all the vendors that are interested.
EXECUTIVE MOTION; SECOND:
SESSION
Wayne Dempsey Michael Carter
R. 194 APPROVAL FOR MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION EXECUTIVE SESSION CONCERNING POSSIBLE LITIGATION AND CLAIMS RELATING TO THE WARRANTY, 8:45 P.M.
INSTALLATION AND MAINTENJkNCE OF HVAC FACILITIES.
SYSTEMS
INSTALLED
IN DISTRICT
z 139.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996
M-16 (continued)
SPECIAL BUSINESS
ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
Mr. Yeargain was out of the room at the time of the vote.
MOTION CARRIED 6-0.
IN
OPEN
MOTION: SECOND: R. #195 APPROVAL TO RECONVENE IN OPEN SESSION 9:25 P.M.
The Board went into Executive Session at 8:45 p.m.
SESSION Wayne Dempsey Terri Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0. IN
NO ACTION TAKEN IN EXECUTIVE SESSION
aye aye aye
OPEN
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 9:25 p.m.
SESSION
MR. RON BOGLE ANNOUNCED THAT NO ACTION WAS TAKEN ON POSSIBLE LITIGATION AND CLAIMS RELATING TO THE WARRANTY, INSTALLATION AND MAINTENANCE OF HVAC SYSTEMS INSTALLED IN DISTRICT FACILITIES.
ADJOURNMENT R. #196 ADJOURNMENT 9:27 P.M.
There being no further business, the meeting adjourned at 9:27 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Michael Carter. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
140.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 22, 1996 M-17
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Minutes approved by the __________________ _, 1996.
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
i^jtne^s my hand and seal of this School District this , 1996.
Clerk, Oklahoma City Board of Education (SEAL)
day
Ill ILL
141,
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 27, 1996 M-1
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, TUESDAY, FEBRUARY
27, 1996, AT 6:00 P.M.
PRESENT!
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District J Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
ORDER
T O
Mr. Ron Bogle called the meeting to order. Mr. Wayne Dempsey gave the invocation and led the pledge of allegiance. ROLL
CALL
At the time of the Roll Call, all seven (7) members of the Board were present.
TERMINATION
HEARING OFFICER:
HEARING
CALL TO ORDER
ROLL CALL
TERMINATION HEARING JOSEPH TORRENCE
Judge William H. Henderson, Active Retired Judge
The following persons participated in the hearing: Representing the Respondent: 1.
Mr. John McCormick, Deputy General Counsel
Representing the Appellant: 1.
Mr. David Gray, President, Oklahoma City Federation of Classified Employees
Mr. David Gray requested a continuance to the hearing. Mr. John McCormick said the administration would formally object to the continuance based on the requirement for two working days notice to request a continuance before a scheduled hearing date except for good cause. MOTION: SECOND:
Tom Yeargain Thelma R. Parks
MOVE FOR CONTINUANCE FOR RESCHEDULING OF THE HEARING FOR JOSEPH TORRENCE, WHO WOULD AGREE TO DO THIS WITHOUT PAY AND BENEFITS DURING THE PERIOD OF DELAY.
u
MOTION FOR CONTINUANCE FAILEI
142.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 27, 1996
M-2
TERMINATION HEARING JOSEPH TORRENCE
TERMINATIN HEARING FOR JOSEPH TORRENCE, DISTRICT EMPLOYEE ROLL CALL
Kellert, Dempsey, Carter, Bogle,
Mr. Mr. Mr. Mr.
no aye no no
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
no aye aye
MOTION FAILED 3 aye, 4 no. OPENING STATEMENTS Respondent: Mr. John McCormick said as Principal of Roosevelt Middle School, Dr. Ronald Maxfield fully understands the Superintendent's charge, fully understands this administration's charge to present Roosevelt Middle School at all times as a clean, safe, and attractive school for staff, patrons, and parents. Adequate custodial staff has been given to Dr. Maxfield to accomplish this mission if that staff works together and each member performs their assigned job duties. Mr. McCormick said the matter was before the Board tonight because of the failure of Mr. Joe Torrence, Head Custodian at Roosevelt, to perform his job as head custodian and his job as supervisor custodian. It is being alleged that the result of this neglect has been an unclean and unsafe school environment for almost a full year. Mr. Torrence must be setting a standard for job performance for his staff. Mr. Torrence must be setting a standard of job performance for fulfilling all the duty hours that he has requested and maintained, and he must be setting a standard or performance for leadership. He said Dr. Maxfield, as they will show, demanded a high standard of performance from Mr. Torrence in May. He said they believe that Mr. Torrence has willfully neglected to perform his duties that are charged to him by the Board, by the Superintendent, and by policy, and therefore has neglected the students, parents, and staff at Roosevelt. Mr. Torrence has been given a series of progressive disciplinary actions that are required by policy. Dr. Maxfield has made an effort to improve job performance since last May. Dr. Maxfield's efforts have failed to improve this job performance. Mr. McCormick said he will offer written evidence and testimony that demonstrates that Mr. Joe Torrence must be terminated for reasons that are justifiable, pursuant to Article 6, Section 4B of the Classified Bargaining Agreement and Board Policy. The specific reasons they were alleging tonight and put on evidence before the Board, involve insubordination, willful neglect of duty, repeated tardiness, unauthorized absences, willful violation of school law, willful violation of Board Policy, failure to perform his job satisfactorily. Mr. McCormick reiterated that the Superintendent and Board had stated on numerous occasions that its concern is utmost for clean, safe schools. He said he found Dr. Maxfield's concerns justified and believed his recommendation of termination is in line with policy and matches contractual requirements. Mr. McCormick said they are showing that Mr. Joe Torrence has failed to meet his job responsibilities.
APPELLANT: Mr. David Gray said since Mr. McCormick is ready for his first witness, he would waive his opening statement at this time. WITNESSES:
RESPONDENT'S WITNESSES
First Witness:
Dr. Ron Maxfield, Principal, Roosevelt Middle School
Mr. Darrel Shepard, Board Clerk, swore in the first witness.
Dr. Maxfield was questioned by Mr. McCormick. He testified as to the duties of the custodians and responded to questions about activities of all the custodians. He also indicated that the custodians work as a group was not satisfactory. Neither was the work of Mr. Joe Torrence satisfactory.
143.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 27, 1996
M-3 TERMINATION HEARING FOR JOSEPH TORRENCE, DISTRICT EMPLOYEE
TERMINATION HEARING JOSEPH TORRENCE
EXHIBITS
THE FOLLOWING EXHIBITS WERE ACCEPTED INTO EVIDENCE: 1.
Job Description, Head Custodian for a Middle School.
2.
Certified Letter, dated January 30, 1996, to Joe Torrence from Lynnell A. Harkins, Director Contracts and Employment Policy, regarding recommended termination of Mr. Torrence.
3.
Notification of Proposed Termination, to Mr. Joe Torrence, from Dr. Ronald Maxfield, dated January 22, 1996.
4.
Memo to Dr. Maxfield from Mr. 1996, RE: Building Security.
5.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated January 19, 1996, RE; Recommendation for Termination.
6.
Collective Bargaining Agreement between the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma and the Oklahoma City Federation of Classified Employees (OCFCE).
7.
Regulation G-31-R1, "Staff Termination of Employment" (Suspensions and Dismissal of Employees).
8.
Memorandum to Mr. Joe Torrence from Ron Maxfield, dated January 19, 1996, RE: Request for Documentation.
9.
Memo to Joe Torrence from Dr. Ronald Maxfield, dated December 14, 1995, RE; Holiday Cleaning Punch List.
10.
Memo to Joe Torrence from Dr. Ronald M. Maxfield, dated December 14, 1995, RE: 2nd Request for Response.
11.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated December 12, 1995, RE; Weekend Building Monitoring.
12.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated December 12, 1995, RE: Written Reprimand.
13.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfiedl, dated December 8, 1995, RE: Building Needs.
14.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated December 8, 1995, RE; Lights by Shop.
15.
Memo to Mr. Joe Torrence and Mr. Wayne Bowman, Maxfield, dated December 7, 1995, RE: Concerns.
16.
memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated December 7, 1995, RE; Deficiencies noted/Progress on Plan for Improvement.
17.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated December 5, 1995, RE; Failure to Open Building.
18.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated December 5, 1995, RE; Failure to Clean the Building.
19.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated December 5, 1995, RE: Reprimand (failure to clean rooms A116 and A118).
20.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated December 5, 1995, RE: Reprimand (Failure to clean Band Room).
21.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated December 4, 1995, RE; Holiday Cleaning.
22.
Memo to Mr. Joe Torrence from Mr. Ronald Maxfield, dated December 4, 1995, RE: Trash Barrels; Reprimand.
23.
Memo to Mr. Joe Torrence from D. Ronald Maxfield, dated November 28, 1995, RE: Staff Bathroom Upstairs.
Charles Clark,
dated January 22,
from Dr.
Ronald
144.
MINUTES OF THE SPECIJkL MEETING OF FEBRUARY 27, 1996
M-4
TERMINATION HEARING JOSEPH TORRENCE
TERMINATION HEARING FOR JOSEPH TORRENCE, DISTRICT EMPLOYEE 24,
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated November 28, 1995, RE: Cleanliness.
25.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated November 27, 1995, RE; Letter of Reprimand.
26,
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated November 27, 1995, RE: Priority Cleaning.
27,
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated November 22, 1995, RE: Bathroom Cleanliness/Gym Floor/Counselors Office.
28.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated November 20, 1995, RE; Dust on Lockers.
29,
memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated November 17, 1995, RE: Cleaning and Graffiti.
30,
Plan for Improvement (with attached memo, dated November 16, 1995), RE: Joe Torrence, for November 16, 1995, to January 26, 1996.
31,
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated November 13, 1995, RE: Building Cleanliness/Maintenance.
32,
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated November 13, 1995, RE; Plan for Improvement
33,
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated November 13, 1995, RE: Building Problems.
34,
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated October 18, 1995, RE: Fall Break Cleaning.
35,
Memo to Joe Torrence from Mr. Charles Clark, Jr. and Dr. Ronald Maxfield, dated October 2, 1995, RE; Fall Break Cleaning Assignments.
36,
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated September 22, 1995, RE: Reprimand.
37,
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated August 24, 1995, RE: Building.
38
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated August 15, for 1995, RE: Satisfactory completion of plan improvement/deficiencies.
39.
Memo to Dr. Troy Vincent (with attachment), from Maxfield, dated August 15, 1995, RE: Head Custodian.
40.
1994-95 Evaluation of Joseph Torrence, by Dr. Ronald Maxfield, dated June 12, 1995 (With attached Memo dated May 10, 1995).
41.
Memo to Mr. Joe Torrence from Dr. Ronald Maxfield, dated May 5, 1995, RE; Proposed Three (3) day Suspension without pay.
42.
Memo to Mr. Mark Reed from Dr. Ronald Maxfield, dated November 18, 1994, RE: Significant Incident Report, Head Custodian, Joe Torrence.
43.
Significant Event Report on Joe Torrence, Clark, Jr., dated November 14, 1994.
Dr.
Ronald
completed by Charles
Mr. John McCormick offered the balance of the exhibits as a packet with no objection from Mr. Gray, the exhibits were admitted.
145.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 27, 1996 M-5
TERMINATION HEARING FOR JOSEPH TORRENCE, DISTRICT EMPLOYEE
Questioning continued of Dr. Maxfield as to Mr. Torrence's performance, including his failure to report to work; failure to clean the building; and statements regarding various reprimands given to Mr. Torrence relating to his work performance. During the testimony, several of the exhibits, including memorandums between Dr. Maxfield and Mr. Torrence and letters of reprimand were described to the Board. Also included in the exhibits (Exhibit #30) was a Plan for Improvement dated November 16, 1995; a Job Performance Evaluation sheet for the period 7/1/94 to 6/30/95 (Exhibit #40); and a significant event report dated November 14, 1994. (Exhibit #43).
Mr. Gray objected to admittance of exhibit #2, Board Regulation G-31-R, STAFF TERMINATION OF EMPLOYMENT. The hearing officer overruled and allowed the exhibit to be used. In closing. Dr. Maxfield testified that it was his opinion that Mr. Torrence should be terminated and that he had no axe to grind with Mr. Torrence.
CROSS EXAMINATION BY RESPONDENT'S REPRESENTATIVE; Mr. Gray questioned Dr. Maxfield about the work of the contractors, their duty hours; whether they were responsible for any clean up. Dr. Maxfield testified that the contractors probably did not use the 55 gallon trash barrels; also that the contractors worked throughout the building during much of the time at issue. Second Witness; Middle School
Mr. Charles Clark, Assistant Principal at Roosevelt
Mr. Charles Clark testified that he has been an employee of the District for 20 years and that part of his current assignment is supervisor of the custodial staff. He testified that he had received a lot of complaints this year from staff members, who were not satisfied with the custodial care of the building. He testified that he has been an assistant principal for 21 years and that much of that time custodians were part of his responsibility. During that time he has never had the degree of problems he now has. He said Mr. Torrence falls short of expectations in knowing what his job is. He said that Mr. Torrence has not satisfactorily carried out his job at Roosevelt since Mr. Clark had been there. Mr. Clark said he had knowledge of Mr. Torrence's not being on duty when he was supposed to be. He gave specific examples and dates of when this happened. Mr. Clark closed his testimony by saying that he had no axe to grind with Mr. Torrence nor did Mr. Torrence have any reasons to have problems with him. He said he has tried to help the custodians by providing needed supplies. He also testified that he agreed with all the allegations against Mr. Torrence. No Cross Excuninatlon
Presentation of Witnesses and Evidence for Appellant;
First witness was Mr. Joe Torrence, appellant. Mr. Torrence testified that he had worked for the district for 10 1/2 to 11 years. he testified about his relationship with Mrs. Shirley concerning his disagreements with her concerning the supplies at the school and her lack of supervisory ability.
L
TERMINATION HEARING JOSEPH TORRENCE
z 146.
TERMINATION
HEARING JOSEPH TORRENCE
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 27, 1996
TERMINATION HEARING FOR JOSEPH TORRENCE, DISTRICT EMPLOYEE
EXHIBITS THE FOLLOWING EXHIBITS WERE ACCEPTED INTO EVIDENCE:
Appellant: 1.
Letter from Ms. Jenny Simpson, Manager of Stax #1282.
2.
(Not listed, but submitted) Letter from P. Q. Lawrence.
Mr. Torrence referred to respondent's exhibit #6 and the letter from Ms. Simpson in explaining the circumstances surrounding his absence from the building on a specific date in January of 1996. Mr. Torrence also explained respondent's exhibit #10, saying that he had been picked up for a DUI the day before. He explained about the ticket and how it related to the trash not being picked up.
Following Mr. Torrence's testimony, there was no rebuttal. Closing Statement by the Respondent; Mr. McCormick outlined the district's position regarding the proposed termination. He reviewed the sequence of the plan for improvement, stating that Mr. Torrence was still deficient in 5 or 6 areas, he then recommended termination of Mr. Torrence. Based on Article VI, Section 4, B(3), (7), (9) and (11), of the Agreement with the Classified Employees.
Closing Statement of the Appellants Mr. Gray said the recommendation for termination was excessive for a 12 year employee. He recommended to reduce the recommendation for termination to 10 days suspension and 1 year plan for improvement. EXECUTIVE
Wayne Dempsey Terri Silver
MOTION: EXECUTIVE SESSION SECOND:
R. #197
8:18 P.M.
SESSION
MOVE FOR THE BOARD TO RECESS AND RECONVENE IN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION CONCERNING THE RECOMMENDATION BY THE SUPERINTENDENT FOR DISMISSAL FROM THE DISTRICT'S EMPLOYMENT OF JOSEPH TORRENCE. ROLL CALL
Mr. Mr. Mr, Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0. Session at 8:18i p.m.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board recessed and reconvened in Executive
147.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 27, 1996
M-7 IN
OPEN
SESSION Terri Silver Wayne Dempsey
MOTION: SECOND:
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
Mr. Mr. Mr. Mr.
ROLL CALL
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0.
IN
OPEN
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
The Board reconvened at 8:44 p.m.
SESSION Frank Kellert Terri Silver
MOTION: SECOND:
MOVE THAT THE BOARD ACCEPT THE 2U)MINISTRATION 'S RECOMMENDATION FOR TERMINATION OF MR. JOSEPH TORRENCE AND FURTHER THAT THE BOARD ACCEPT THE FINDINGS OF FACT NUMBERS 1 THROUGH 10 AS PRESENTED BY THE RESPONDENT AS WELL AS CONCLUSIONS OF LAW 1 AND 2.
ROLL CALL
Mr. Mr. Mr. Mr.
R. #198 RECONVELNE IN OPEN SESSION 8:44 P.M.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
R. #199 APPROVAL TO ACCEI ADMINISTRATION'S RECOMMENDATION EC TERMINATION OF JOSEPH TORRENCE
aye no aye
MOTION CARRIED 6 aye, 1 no.
Mr. Ron Bogle expressed thanks to Judge William H. Henderson for his help in the hearing portion of the meeting.
EXEC UTIVE
SESSI 0 N
Michael Carter Tom Yeargain
MOTION: SECOND:
MOVE TO GO INTO EXECUTIVE SESSION TO DISCUSS THE COMPENSATION PORTION OF THE EMPLOYMENT CONTRACT FOR THE SUPERINTENDENT FOR THE 1996-97 SCHOOL YEAR.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
The Board went into Executive Session at 9:46 p.m.
R. #200 EXECUTIVE SESSION 9:46 P.M.
1A8.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 21, 1996
;M-8 I N R. #201 RECONVENE IN OPEN SESSION 9:45 P.M.
OPEN
SESSION Thelma R. Parks Wayne Dempsey
MOTION: SECOND:
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
Mr. Mr. Mr, Mr.
ROLL CALL
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0. IN
R. #202 APPROVAL TO DEFER CONSIDERATION OF COMPENSATION PORTION OF SUPERINTENDENTâ&#x20AC;&#x2122;S EMPLOYMENT CONTRACT UNTIL JULY
0 PEN
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
The Board reconvened at 9:45 p.m.
SESSION Terri Silver Frank Kellert
MOTION: SECOND:
MOVE THAT WE DEFER BY MUTUAL CONSENT CONSIDERATION OF THE COMPENSATION PORTION OF THE EMPLOYMENT CONTRACT FOR THE SUPERINTENDENT FOR THE 199697 SCHOOL YEAR UNTIL JULY WHEN OTHER CENTRAL OFFICE SALARIES ARE CONSIDERED. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. DISCUSSION
Mr. Frank Kellert asked that the Board Clerk be sure that to attach an amendment to the contract as a result of tonight's Board action as an official Board action. Mrs. Parks suggested using the date in the motion when the contract would be considered rather than saying this summer.
R. #203 ADJOURNMENT 9:47 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 9:47 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr, Bogle, aye. All aye. THEREUPON THE MEETING WAS JUDJOURNED.
149.
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 21, 1996
M-9 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
g MinuŠe Clerk
Minutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
,
by the 1996.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
my hand and seal of this School District this , 1996.
ClerkV^ Oklahoma A^ity Board of Education
(SEAL)
day
150.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MARCH 4,
1996, AT 7:00 P.M. President Member Vice President Member Member Member Member
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
PRESENT!
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mrs. Thelma R. Parks gave the invocation and led the pledge of allegiance. The colors were presented by the Star Spencer High School Air Force JROTC under the direction of Colonel Mike Bruni.
ROLL
CALL
ROLL CALL
At the time of the Roll Call, all seven (7) members of the Board were present. INTRODUCTION
OF
VISITORS
None MINUTES
MOTION: SECOND:
OF
PREVIOUS
MEETING (S)
Terri Silver Frank Kellert
R. #204 APPROVAL OF MINUTE FOR JANUARY, 1996
MOVE FOR APPROVAL OF THE REGULAR BOARD MEETING, FEBRUARY 5, 1996; REGULAR BOARD MEETING, FEBRUARY 19, 1996; SPECIAL BOARD MEETING, FEBRUARY 22, 1996; SPECIAL BOARD MEETING, FEBRUARY 27, 1996. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
f 151.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-2 BOARD
MEMBER S'
BUSINESS/COMMENTS
Recognitions 1.
Recognition of Laura Elise Payne, Classen School of Advanced Studies student, for being designated by the World Internet as a "Showcase Young Performing Artist."
2.
Recognition of Angela Winston, Southeast High School student, for being named as the local winner in the SERVISTAR/Coast to Coast All-American Vocational Student Awards program.
3.
Recognition of Mr. Russell Lambert, Roosevelt Middle School teacher, for being awarded the "Editor's Choice Award" by the national Library of Poetry.
4.
Recognition of Ebony Allen, John Marshall High School student, for being named a finalist in the 1996 National Achievement Scholarship program.
5.
Recognition of the following students and teams who placed in the District Academic Decathlon competition: J.R. Eppler, Classen SAS, 1st Place (Top Scorer) Minh Truong, Classen SAS, 2nd Place Angel Bryant, John Marshall High School, 3rd Place
Classen School of Advanced Studies - 1st Place John Marshall High School - 2nd Place Star Spencer High School - 3rd Place Recognition of Betty Wright, Bodine Elementary School teacher, for receiving "Honorable Mention" in this year's Oklahoma Supreme Court Teacher of the Year competition.
7.
Recognition of the following teachers who have been named as 199697 Teacher of the Year Semi-Finalists;
Judith Beaty, Nichols Hills Elementary School Diane Butler, Northwest Classen High School Quiquia Calhoun, Northeast High School Susan Faske, Southeast High School Delores Fox, Taft Middle School Lee Ava Gooch, Madison Elementary School Rebecca Lindley, Classen School of Advanced Studies Kasey Schafer, Roosevelt Middle School Kay Vrooman, Star Spencer High School BUSINESS BOARD
MEMBER
COMMENTS
Mrs. Terri Silver commented on her attendance at the State Decathlon Award ceremony. She commended the staff for the outstanding job they did in putting together the State Decathlon. She said she received many positive comments about the ceremony from coaches and other school districts in the State.
CITIZENS
COMMENTS
1.
Lores Schrank, patron, commented positively on the excellent efforts of Dee Fox, Taft Middle School teacher, and one of the semi-finalists for Teacher of the Year.
2.
Debbie Murphy, school nurse, Martin Luther King, expressed her choice for Administrator of School Nurses for the Oklahoma City Public Schools.
3.
Anthony Crosby, Sr., patron, expressed concern with Star Spencer Graduation being on the same night as Northeast High School. Also, he discussed the need for copier maintenance at the Spencer area schools and the lack of supplies for these schools. Other topics included the booster club and library books.
152.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996 M-3
CITIZEN'S
COMMENTS
(continued)
Cindy Brown, representative, OEA OKC, spoke on the significance of State Question 669 to the schools of Oklahoma, and urged everyone to vote on Tuesday, March 12. Terry Harris, patron, John Marshall High School, talked about the forthcoming playoff basketball games, the new principal at Hoover, and achievement of John Marshall graduates. He spoke positively for the block scheduling, and encouraged giving credit to students for after school classes. Terry Payne, patron, scheduling concept.
LEGAL
encouraged the implementation of the block
REPORT
Mr. Cleeta John Rogers, General Counsel, said he had provided written documents, but would like to add that at 4:45 p.m., the jury returned a 100% defense verdict in the Case of William Price-Curtis versus the Oklahoma City Public Schools.
SUPERINTENDENT ' S
REPORT
Dr. Marvin Crawford said the Academic Decathlon was a great success, and commended Dr. Guy Sconzo and the entire staff that worked on this event. 1.
Deregulation Application for Thirty Elementary and Middle Schools to Have Three Additional Days of Professional Development for Great Expectations and Core Knowledge Training.
MOTION: SECOND:
Wayne Dempsey Thelma R. Parks
MOVE FOR APPROVAL TO SUBMIT A DEREGULATION APPLICATION TO THE STATE DEPARTMENT OF EDUCATION TO ALLOW UP TO THIRTY (30) ELEMENTARY AND MIDDLE SCHOOLS TO HAVE THREE ADDITIONAL DAYS OF PROFESSIONAL DEVELOPMENT (INSTEAD OF STUDENT INSTRUCTION DAYS) FOR EXPANDING AND EXPEDITING TRAINING IN GREAT EXPECTATIONS AND CORE KNOWLEDGE.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. DISCUSSION
Dr. Sconzo explained the deregulation application. He said that the motive in preparing this application is a desire to move more rapidly in getting more school staffs in Core Knowledge and Great Expectations. He said doing it in this manner would keep the district from having to pay stipends for requiring training after contract hours. Mrs. Thelma R. Parks asked what would happen to the school day of those schools whose applications were selected to participate in this program? Dr. Sconzo explained that in addition to the one inservice day in January, there would be an additional 3 inservice days throughout the school year instead of 3 instructional days.
Terri Silver asked how soon they would know if this is approved, and if the intent is to do it the next school year?
R. #205 APPROVAL FOR DEREGULATION APPLICATION FOR 30 SCHOOLS TO HAVE 3 ADDITIONAL DAYS OF PROFESSIONAL DEVELOPMENT FOR GREAT EXPECTATIONS AND CORE KNOWLEDGE TRAINING
153.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-4
SUPERINTENDENT'S
REPORT
(continued)
Dr. Sconzo said that the deregulation request approved at the last meeting for Bodine Elementary School had been immediately forwarded to the State Department, and this district is learning how long it takes. He said this would be for the next school year if we received approval in a timely fashion. Dr. Crawford expressed his support for this program. He said that it had been proven that days of inservice that are traded for days of instruction certainly benefit school districts.
Mr. Ron Bogle asked if teachers were supportive of this program.
Dr. Sconzo said he felt teachers do support it because it affords an option to schools. Mr. Bogle asked if this would include having days available for teachers to train who would be teaching gifted and talented children?
Dr. Sconzo said it was specifically targeted for Great Expectations and Core Knowledge. He said he would like to see the two programs in all elementary and middle schools. Mr. Frank Kellert asked how many schools were currently using this program? Dr. Sconzo noted that approximately 9 schools were using Great Expectations and 7 or 8 are Core Knowledge schools. Mr. Kellert asked if there is any overlapping between the two programs in the same school. Dr. Sconzo said in 1 or 2 schools there is an overlap, but that the two programs really compliment each other.
Mrs. Parks said she hoped the staff will plan to go across the district with these plans so all of the students will have an opportunity to have this kind of training. Dr. Sconzo said that the idea was for every elementary and middle school to have these programs in place. Mrs. Parks said on many occasions some schools in some districts had been omitted, and she did not want that to happen again, Mrs. Silver inquired if more than 30 schools wanted to participate in this, if they could go back to the State and ask for an increase. Dr. Sconzo said that they would be able to.
Mr. Kellert asked if this were approved, if it would be appropriate to begin to measure interest in the schools, and amend the application in the process to the State to include more schools. Dr. Sconzo felt it would be appropriate to begin to gauge the interests in the schools now, contingent on State approval. Mr. Bogle inquired if these two programs encompass a totality of the district's philosophy about education? Dr. Sconzo said the two programs have district endorsement, but it was his desire to support and expand them to all schools. In response to Mr. Bogle's question as to when the District endorsed the two programs, Dr. Sconzo said he could recall Board action over 3 or 4 years ago approving action for both programs.
Mr. Bogle felt it would be helpful for the Board to have a presentation regarding the academic concepts, objectives, etc. of these two programs. Mrs. Parks said she thought the Board had had a presentation on both programs.
Dr, Crawford said he would give Mr. programs.
Bogle
some
information on the
Mr. Bogle asked if procedures had been established to judge which schools would be approved for the programs which would be fair and equitable.
Dr. Sconzo said they had in place criteria that all the schools were well aware of in terms of what it takes to be a Great Expectation or a Core Knowledge school. Mr. Bogle expressed his hope that whatever the process, it would be judged by all as being equitable and every school would have an equal opportunity.
154.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996 M-5 SUPERINTENDENT'SSS
2.
REPORT
(continued)
Discussion of the Block 8 scheduling concept for all comprehensive high schools in the district.
DISCUSSION
Dr. Crawford reported that the Block 8 schedule was the schedule listed in the agenda, but there is also a Block 4 schedule which is a little innovative in some people's mind because it's not quite as proven in this part of the country. He said one of the main concerns with Block 4 is that it's a little more difficult for a student to transfer from one school to another if that student is involved in a Block 4 program. Dr. Crawford said the Block 8 schedule can be afforded by this district if the Board would allow a number of the extra-curricular activities to be held during the school day, such as athletics. He said he had expressed concern about the matter several months ago because of funding necessary to implement a true Block 8 schedule if other activities are outside the school day. He said that staff had provided them with a scenario that would enable the district to utilize the Block 8, with an activities period during the school day and save some dollars on staffing if this concept is developed. Dr. Sconzo added that what administration has been discussing and deliberating is a scenario where the Block 8 schedule would be maintained at the three secondary schools that house the magnet programs, mainly Classen, Southeast, and Northeast, and also be put in the other comprehensive high schools with the provision that athletics and activities would be offered the last period within the school day. At Southeast High School, we would like to pilot the Block 4 schedule. Dr. Sconzo explained the difference in the Block 8 and Block 4 programs. He said that with both programs at the end of the school year, the student has completed 8 full year courses. In a Block 8, you complete those 8 full year courses by taking the 8 courses all year on an every other day schedule. In a Block 4, you complete 8 courses over the academic year by completing 4 of those courses on an everyday basis first semester, and 4 other courses on an everyday basis second semester. Mrs. Parks asked for background material on the two programs in detail. She said she would not like athletics included in a full day schedule, because it's an activity that should be after school in her opinion.
Mr. Wayne Dempsey said he had requested the staff to provide information relating Block 8 scheduling and implementing it in all of the high schools about a year ago. He said at that time he thought the conclusion reached by the staff was that it would cost approximately $120,000 per building in additional personnel to implement a Block 8 schedule. He said he would like to see again how the calculations are done. Mr. Bogle noted that he felt they needed more information, also, before they could make a decision on this program.
Dr. Sconzo said he would provide information, but the single biggest difference between what was provided over a year ago and what is being talked about now, is the inclusion of athletics/activities during the school day last period. He explained that the cost of Block scheduling had to do with students taking 8 classes instead of 6. He said you need staff to teach the additional 2 classes. When you bring activities into the school day, then you use the respective coaches and sponsors for that in lieu of a planning period. Therein lies the staff savings in the Block 8. Mr. Dempsey said he would like to see that information in writing, and he is a strong advocate of Block 8. Something he said he would like staff to bring to the Board is the strategies in terms of preparing high school faculties districtwide to teach the 85 minute class periods rather than the traditional 55 minute class period. Mrs. Parks requested the Board have a discussion meeting with the staff presenting these two programs.
u
155.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-6 SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle asked Dr. Sconzo if they had time to bring the Board along in the way they are requesting, and still be able to implement a program in an orderly way next year.
Dr. Sconzo said if the Board were able to further study the matter within the next two weeks, he thought they could put it in place. He said if they needed to wait until the March 25 regularly scheduled Board Meeting he would be skeptical and not as confident about being able to put the scheduling in place for next year. The reason for this is that student management software is in the process of being changed at the district level, and we really need this year in particular, to get the master schedules well in place prior to the end of the school year. Mr. Tom Yeargain spoke very positively for the program giving some examples he had seen at Southeast High School.
Mr. Dempsey requested that if they have a special meeting and staff brings information back, they bring back a discussion on how it would be handled if a student on a Block 4 schedule had to transfer to another school that did not have that schedule. Mr. Michael Carter said he did get some information a couple of months ago regarding Block 8 scheduling and implementing the athletics into that schedule. He said he thought it was a good system and would work wonders in the school system. If they approve a special meeting, he asked that the issue of neighborhood schools be placed on the agenda along with the Block 4 and 8 scheduling.
Mrs. Parks said she would not vote for neighborhood schools without some parent input. She felt it was too late in the year to try to initiate it for next year. Mr. Bogle asked Mr. Darrel Shepard if when a Board member requests an item be put on the agenda, if they had to wait until the next meeting to vote whether or not to have it on the agenda, or if they could vote to place it on the agenda tonight. Mr. Shepard said if there is a debate about it, then the Board has to vote on it at the next meeting. If there is consensus the item can actually go on the next agenda for action. That is by Board Policy. Mr. Frank Kellert requested a financial impact statement on the Block 8 scheduling. He said he assumed the key financial part was softened by putting the extra curricular activities during the school day. He also requested information with regard to the possible educational impact concerning athletics since the different activities are seasonal. He said he would like to see a typical athlete's schedule on the Block 8 scheduling both in season and out of season, and also what happens in sports like basketball, wrestling, etc. that crossover during the semester, and how that will be addressed. With regard to the variance at Southeast, he said if there was anything the staff there thought could be improved with a Block 4 schedule, he thought the Board would like to hear that before they put the other schools on the Block 8 schedule. With regard to the Block 4 scheduling, he said in Core Knowledge, units are taught throughout the various core subjects with a thread that runs them together. He felt Block 4 scheduling would not only isolate the subjects, but he questioned what happens to students when they are ready to take the SAT and ACT tests? Another thing Mr. Kellert asked for is a report on how this plan would impact coaches. He also questioned if the athletic participation would replace a P.E. credit toward graduation?
Dr. Sconzo responded that the current program in the high schools has a provision where athletic participation can be used as a seventh period credit toward fulfilling the physical education requirement. He said that would not change. Any athletics that a student would take during the day at the comprehensive high schools under this plan could result in legitimate elective credits. He said fulfilling the number of elective requirements for graduation could be done through athletics/activities. It could not substitute for any of the core academic graduation requirements.
156.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
H-7 SUPERINTENDENT'S REPORT
(continued)
Mrs. Silver asked if the activity period would be each day or every other day. Also, she asked if they could have a parent inservice on this a week prior to school starting? Mrs. Parks said there are some coaches who have three classes a day and use the other three periods of the day to plan for activities. She asked if Board Policy provided for that. Dr. Sconzo said it did not. She felt the coaches should be monitored closer. Mrs. Parks also expressed a desire to know more about the Block Scheduling Program.
Mr. Bogle repeated that he wanted a report on the Block 8 scheduling. He said he would like to see schedule and also a scenario of a teacher's day. He wanted the pilot program at Southeast on the Block
financial impact of a typical student's questioned why they 4 scheduling?
Mr. Yeargain questioned whether students who need to work could use the last period of the day for this if they were not in an athletic activity? Dr. Sconzo said that a student who is not enrolled in an athletic activity would be expected to enroll in another class. The school day would not be abbreviated in terms of number of classes for students who opted not to be in athletics or activities. Mr. Bogle said Dr. Sconzo stated in his memo that student participation in athletics and activities will increase, and Mr. Bogle asked if they were prepared to accommodate those students? Mr. Yeargain said the plan they came up with about a year ago would cost around $125,000 to $150,000 per school. He asked what would be the equivalent of that and what is being asked for now. Mr. Kellert and Mrs. Silver asked for information regarding what extracurricular activities would be included, and what would be allowed for credit toward graduation? Mr. Bogle asked if Monday, March 11 at 6:00 would be a good time for all those concerned to have the Special Board Meeting? By consensus, that time was decided upon. PERSONNEL,
MOTION: SECOND:
ENCUMBRANCES
Wayne Dempsey Thelma R. Parks
MOVE FOR APPROVAL OF FOLLOWING PAGES. ROLL CALL
AND
PAYROLL,
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
PERSONNEL AND
aye aye aye aye
ENCUMBRANCES
AS
LISTED
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
ON
THE
aye aye aye
MOTION CARRIED 7-0. DISCUSSION Mrs. Parks asked that the heading be changed on the Personnel Report from Terminations to read Resignations/Retirements. Dr. Moore said currently the resignations were outside of the personnel agenda, and asked if Mrs. Parks wanted the resignations put back in that section. Mrs. Parks said whatever they decided as long as it said Resignations/Retirements.
R. #206 APPROVAL OF PERSONNEL, PAYROLI AND ENCUMBRANCES
z
157.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M"8 PERSONNEL, PAYROLL, AND ENCUMBRANCES
(continued)
Mrs. Parks asked if the persons listed under terminations had been replaced by any of the persons listed under employments in the Personnel Report. Dr. Moore answered that none of the individuals listed on the report are replacements for anyone who took advantage of the resignation/retirement incentive.
Mr. Kellert asked if by putting the resignations back in the Personnel Report it meant that the Board would take action on them. He said by Board Policy the Board did not have to take action on resignations, and the Board Policy would need to be changed to make this change. Mrs. Parks said all she wanted was the terminology to be changed on the Personnel Report from "Terminations."
Board members inquired about several encumbrances listed in the agenda. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendation, including terminations, leaves, and retirements be approved as listed.
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (23-9607042 through 11-9607428) written during the period 2/13/96 through 2/26/96. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAT. AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. Âť 9607042 TO 9607428, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.
EDWARD ROMERO
DATE
158.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-9 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
PROFESSIONAL-TECH] riCAL:
Jonathan McNelis
Educational Services/ JROTC Assistant
Konrad Vanderburg Accounting Services/ Financial Assistant
2-9-96
717/00
$23,565.00
2-19-96
740/03
20,233.00
CERTIFIED: All Nassir
Star Spencer/Math
2-1-96
01/03/BA
$23,170.00
Donald Riggs
Southern Hills/5th Gr
2-14-96
01/03/BA
23,170.00
CHILD NUTRITION S] iRVICESt Linda Brown
Hillcrest/Entry Kitchen Asst
1-30-96
471/01
$ 4,420.00
Monique Brown
Western Village/ Entry Kitchen Asst
2-13-96
471/01
4,420.00
Alma Castillo
Taft/Entry Kitchen Asst
2-9-96
471/01
4,420.00
Brenda Hemphill
Wilson/Entry Kitchen Asst
2-13-96
471/01
4,420.00
Crystal McClendon Kaiser/Entry Kitchen Asst
2-1-96
471/01
4,420.00
Patricia Pulliam
Arthur/Entry Kitchen Asst
2-6-96
471/01
4,420.00
Charlotte Thompson
Coolidge/Entry Kitchen Asst
2-1-96
471/01
4,420.00
Linda ThompsonBodley
Douglas/Entry Kitchen Asst
1-24-96
471/01
4,420.00
159.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-10 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS SITE ASSIGNMENT
NAME
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CLERICAL:
Grizelda Duarte
Hispanic Amer Stud Serv/Bilingual Asst
2-12-96
103/01
$ 7,921.00
A*ber Fosdyke
Wheeler/Title I Clerk
1-29-96
111/01
9,782.00
Marcene Jenkins
Edgemere/.5 EDK Asst
2-22-96
101/01
3,906.50
Edgar Padilla
Hispanic Amer Stud Serv/Bilingual Asst
2-20-96
103/01
7,921.00
Belinda Solinsky
Hispanic Amer Stud Serv/Bilingual Asst
2-1-96
103/01
7,921.00
CUSTODI2UL SERVICEl I:
William Allen
Britton/Custodial Worker
2-19-96
160/01
$10,302.00
Leon Allensworth
Arcadia/.50 Custodial Worker
2-19-96
158/01
5,556.00
Fred Barker
Webster/Custodia1 Worker
2-13-96
160/01
10,302.00
Sam Callins
Classen SAS/Custodial Worker
2-16-96
160/01
10,302.00
Tom Padberg
Wheeler/.75 Custodial Worker
2-22-96
158/01
8,333.00
2-8-96
105/02
$ 5,303.00
PUPIL TRANSPORTAT] COM: Amy Johnston
Bus Driver
160.
PERSONNEL TERMINATIONS
SITE ASSIGNMENT
NAME
EFFECTIVE DATE
DECEASED: CLERICAL:
Nancle Fondren
Telstar/Class Size Assistant
2-5-96
DISMISSALS: ABANDONED POSITION: CUSTODIAL SERVICES:
Harold Miles
Creston Hills/ Custodian
1- 16-96
Royce Moore
CHHS/Custodial Worker
2- 8-96
PUPIL TR2WSPORTATION:
Ellen Harring
Bus Driver
2-1-96
Marcella Testerman
Bus Driver
1-2-96
z
161.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
:M-12 PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE NAME
SITE ASSIGNMENT
EFFECTIVE DATE
FAMILY LEAVE: MAINTENANCE: T. Wayne Schrader Support Personnel/ Asbestos Worker
2-2-96
MATERNITY LEAVE: CLERICAL:
Saray Drexel
Columbus/ Bilingual Assistant
1-31-96
Pam Ruiz
Coolidge/ Media Assistant
2-14-96
MEDICAL LEAVE: PUPIL TRANSPORTATION:
Hoover Jones
Bus Driver
1-19-96
162,
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
8ITE/ASSI6NMENT
EFFECTIVE DATE
CERTIFIED:
Saundra Alvarez
Mark Twain/LD/EH Teacher
5-31-96
Jacqueline Andrews
Horace Mann/4th Grade Teacher
2-22-96
Teresa Darrow
Bodine/2nd Grade Teacher
6-27-95
Juanita DuBose
Grant/Spec Ed Teacher
5-31-96
Teena McKeown
Eugene Field/Kindergarten Teacher
2-26-96
Marvin Samuels
Star Spencer/Language Arts Teacher 3-25-96
Rhonda Whittacre
Southeast/English Teacher
5-31-96
Linda Woody
Fine Arts/Vocal Music Teacher
2-21-96
CHILD NUTRITION SERVICES:
Rebecca Allen
Kaiser/Entry Kitchen Asst
2-8-96
Pamela Colbert
Bodine/Kitchen Asst
2-9-96
Marketta McDonald
Edwards/Kitchen Asst
2-21-96
Joyce Coley
Alternative Middle/Attendance Clk
2-23-96
John Hamm
Rockwood/Title I Class Size Asst
2-15-96
Linda Harrison
AEF/Class Size Asst
2-9-96
Hershey Haugen
Employment Services/Personnel Records/Data Entry
2-28-96
Adellce Johnson
Parents As Teachers/Parent Educator
2-15-96
Stephanie Moore
Eugene Field/Day Care Asst
2-28-96
CLERICAL:
163.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-14 PERSONNEL, PAYROLL^ AND ENCUMBRANCES (Continued)
SITE/ASSIGNMENT
NAME CLERICAL:
EFFECTIVE DATE
(continued)
Virginia Olney
Library Media Services/ Media Acquisition Tech
3-1-96
Phuoc Pham
Buchanan/Asian Bilingual Asst
2-12-96
Stepphen Chan
Eugene Field/Custodial Worker
2-2-96
Brenda Fortune
Moon/Assistant Custodian
2-13-96
Vernon Prince
Garden Oaks/Custodial Worker
2-9-96
Kenneth Wise
Roosevelt/Custodial Worker
2-22-96
Jerry Bayliff
Bus Driver
2-7-96
James Pittmon
Bus Driver
2-8-96
CUSTODIAL SERVICES:
TRANSPORTATION:
164.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996 M-15
PURCHASING
MOTION: SECOND:
GENERAL
AND
BUSINESS
Wayne Dempsey Tom Yeargain
MOVE FOR APPROVAL OF THE PURCHASING AND GENERAL BUSINESS ITEMS A, B, C, D, AND F AS LISTED ON THE FOLLOWING PAGES WITH ITEMS E AND G TO BE VOTED ON SEPARATELY. Vote on
ROLL CALL
Items A, 3, C, and F:
Mr. Mr. Mr. Mr.
aye aye aye aye
Kellert, Dempsey, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. A.
Expansion of Contract: Townley's Dairy.
Farm
Fresh
Institutional
Division
Sunny Delight Juice Drink, 16 oz. container, $.57 each Purchase of Small Equipment for Use in School Cafeterias: Nutritional Services
ITEM A:
of EXPANSION OF
Approval to expand the contract with Farm Fresh Institutional Division of Townley's Dairy for milk and juice products to include the following for use in all elementary school cafeterias for the balance of the 1995-96 school year. Total expenditure depends on actual utilization by the students.
B.
R. #207 APPROVAL OF PURCHASING AND (GENERAL BUSINESS ITEMS A, B, C, D, AND F.
CONTRACT WITH FARM FRESH DAIRY
ITEM B: Child PURCHASE OF SMALL
Approval to purchase small equipment for use in school cafeterias from the following companies who submitted the best price based on quality and specifications. All products will be charged to Child Nutritional Services.
EQUIPMENT FOR SCHOOL CAFETERIAS
Quotation 8289 Small Equipment I (18 mailed - 10 returned)
Sysco Food Service of Oklahoma
100 Can Openers, Edlund Brand S-11 @ $181.10 each Quotation 8290 Small Equipment II (18 mailed - 8 returned)
Oswalt Restaurant Equipment 10 Slicers, Globe 4500 Protech @ $1,914.00 each
C.
On-Call Asbestos Abatement for Balance of 1995-96 School Year. (American Asbestos, Inc.)
Approval for on-call asbestos abatement when needed for the balance of the 1995-96 school year at various district sites by American Asbestos, Inc., who submitted the low bid (8 received) at $676.00 per day. These expenditures will be charged to Building Levy Account 621-000-4300-450-000-0000-000-051. D.
Purchase Art Supplies:
Supply and Distribution Department
Approval to purchase art supplies for use by Supply and Distribution Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (19 mailed - 12 returned):
ITEM C:
ON-CALL ASBESTOS ABATEMENT FOR BALANCE OF 1995-9f SCHOOL YEAR WITH AMERICAN ASBESTOS 3 INC.
ITEMD:
PURCHASE OF ART SUPPLIES FOR SUPPLY AND DISTRIBUTION
165.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-16
PURCHASING AND GENERAL BUSINESS
(continued) !
Bye Mo'r Standard Stationery Supply Thompson Book & Supply Sax Arts & Crafts Bowlus School Supply Nasco Elgin School Supply TOTAL
6,374.50 11,902.06 23,637.40 15,823.54 17,840.56 2,394.72 360.00 $ 77,522.78
These purchases are to be charged to account 611-098-3200610-000-0000-000-039. ITEM F:
Purchase Software and Network/Site License; (Multimedia Galleries)
’DRCHASE OF X)FTWARE AND lETWORK/SITE □ICENSE FOR VOCATIONAL DEPT.
Vocational Department
Approval to purchase software and network/site license for Vocational Department from Multimedia Galleries in the total amount of $23,400.00 and is to be charged to General Fund 611-421-1000650-390-9980-000-000.
Vote on Item E:
1. #208
APPROVAL OF PURCHASING AND :;eneral business ITEM E, TECHNICAL SUPPORT FOR COMPUTERS AND SOFTWARE
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. E.
Technical Support for Computers and Software; Department (Josten's Learning)
Computer Technology
Approval of technical support for computers and software at 35 schools for the balance of the 1995-96 school year from the Computer Technology Department from Jostens Learning in the amount of $18,758.00 and is to be charged to General Fund 611-000-2640420-000-0000-000-056.
Vote on Item G:
ITEM G: MOTION FAILED ON REQUEST TO CONTRACT WIIH GABA INSURANCE SERVICE FOR 3RD PARTY ADMDJISTKATION FOR WORKERS' COMP.
MOTION: SECOND:
Frank Kellert Terri Silver
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEM G.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye no no aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye no no
MOTION FAILED 3 aye, 4 no. G.
Contract with CABA Insurance Services; 3rd Party Administrative Services for District's Workers' Compensation Program.
166.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-17
PURCHASING AND GENERAL BUSINESS
(continued)
Approval to continue the temporary month to month contract with CABA Insurance Services for 3rd Party Administrative Services for the District's Workers' Compensation program. Agreement will continue until permanent arrangements are completed, but no longer than June 30, 1996. Total cost will be based on an administrative fee of $750 per month plus $25 per hour for lead adjuster's services; $14 per hour for on site adjuster and $1.15 per line for medical fee scheduling. Estimated cost, approximately $5,000 per month. DISCUSSION Mrs. Parks asked for information regarding American Asbestos, Inc. Mr. Truly Clark, Director of Service Center Operations, explained that it is a local business, and the item is for on-call asbestos abatement as needed throughout the district. Mr. Bogle asked how this company would be used differently than companies voted for under Bond Projects? Mr. Clark said that those used Bond Fund money and were specified for ten projects from Bond Fund.
Mr. Kellert asked if this expenditure of $676 per day for asbestos abatement would not be related to construction or remodeling that might occur as a result of Bond Fund expenditures. If the workers are working on HVAC and run into an asbestos problem, is this the company that will be used for Bond related projects? Mr. Clark said if it is Bond related, this company will not do the work. This item is just for Building Levy work in case it's needed in the district. If it is Bond related, it will addressed with the previous action at the last Board Meeting. Mr. Kellert asked if the district had ongoing contracts for asbestos abatement on an on-call basis prior to the Bond Issue? Mr. Shepard said he knew of one agreement last year with Delta Engineering which was for on-call situations to be used only as needed. He could not remember if it was for Bond Issue projects or not. Mr. Kellert said for the record he wanted to make sure the Board did not withdraw money from the Building Levy Account for asbestos abatement if the need for that abatement is related to construction or remodeling that occurs as part of the Bond Issue. Mr. Clark assured him that they would not do that.
DISCUSSION ON ITEM E Mrs. Parks asked if a wide spread rumor that Chapter 1 schools are requested to take $6,000 from their budget to buy computers is true?
Dr. George Kimball, Director of Planning, Research, and Information Services, said no request for Title 1 funds for buying computers has been made. The Title 1 schools are producing their own budgets for next year, and part of the budget will provide some money for ongoing Josten's phone support at the schools, but not to buy computers, and certainly not $6,000 worth. Mrs. Parks repeated that this is what she is hearing, that some schools are asked to withhold $6,000. If it is not true, someone needs to check those buildings and make sure this is not true.
Dr. Kimball said what he was referring to is for next year's budget, not this year's. The goal is to provide technical support that the district is unable to provide. Item E refers to the remainder of this year. Mrs. Parks said she did not get a list of the schools this item referred to. Dr. Kimball said he would get her a list of the schools which had been inadvertently left off the memorandum.
Dr. Sconzo explained that technical support out of State Director of Title 1 to put in the proposal.
Title 1 had been asked to pay for the computer their budget. He said he had written to the inquiring if it was an appropriate expenditure He has not received a response.
/â&#x2013;
167.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-18
PURCHASING AND GENERAL BUSINESS
(continued)
DISCUSSION ON ITEM G
Mr. Nick Kelly noted that Item G is a continuation of an emergency temporary contract that the district had with CABA Insurance Services for third party administrative services for the District's Workers' Compensation program. The former Workers' Compensation adjuster elected to take the resignation incentive. This left no qualified adjuster to handle the claims, and we entered into an emergency contract with CABA Insurance in order to handle the Workers' Compensation claims. This is a month to month contract at this point, and the cost is approximately $5,000 per month, which is about the same as the salary budgeted for the Workers' Compensation Coordinator and paralegal at the beginning of the year. He said the district is currently taking requests for proposals for contracting for Workers' Compensation administration on a third party basis. Mr. Kelly said that at the same time, they would be exploring the cost of staffing Workers' Compensation in-house. Mr. Kelly said they had a pre-bid meeting today with five firms who are interested in bidding on the contract for third party administration. Dr, Crawford said while $5,000 a month is an expensive amount, it is comparable to what would be paid for in-house employees. The $3,500,000 spent last year on workers' compensation claims far exceeds the $60,000 a year.
Mrs. Parks asked if there were some adjusters working now? Mr. Kelly said there are two adjusters from the CABA Insurance Company, and they are working about 30 hours per week. Mrs. Parks asked what the hold up was in naming a permanent administrator of Workers' Compensation? Mr. Kelly repeated that they were exploring the idea of contracting with a third party administrator to handle the Workers' Compensation claims, and at the same time they will be advertising to look at the pool of He explained that both processes will employees that are available. take some time. In response to a question from Mrs. Parks, Mr. Kelly said the district does not have anyone working for them who is qualified to handle Workers' Compensation. He said the volume of work requires that they have someone full time to handle the claims.
Mr. Dempsey commented that the thing that disturbed him about this item was the word "continue." He felt the Board should have been asked to approve this contract to begin with. Mr. Dempsey said he would not vote to continue a contract that had never been before the Board for approval. Mr. yeargain said he was reluctant to do something on this since they had never approved it to begin with. He felt the position should be inhouse instead of hiring a third party administrator. Mr. Kellert asked if there were strict compliance issues in regard to processing workers' comp claims. Mr. Kelly said they have to be handled and paid in a timely fashion, and there are penalties attached if you do not. There is a much greater likelihood that an employee will get an attorney if the claim is not processed in a timely manner.
Mr. Kellert asked if Mr. John McCormick was in a position to fill in until the position can be filled. Mr. Kelly said, "No," and at the time they were going to have a very big problem if the matter was not acted upon quickly, because there were several cases that were going to go to trial. Someone was needed to prepare that information for Mr. McCormick so he could present the defense. Mr. Bogle asked Mr. Kelly how long he anticipated continuing this month by month arrangement? Mr. Kelly said the maximum amount of time would be to the end of the fiscal year.
Mrs. Parks said she thought that position had been vacant for of months. Mr. Kelly said when he came to the district in July that there was someone in that position. Mrs, Parks said that had been vacant for some time, and she could not understand position had not been filled.
a number of 1994, position why that
168.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-19 UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE) CITIZENS'
COMMENTS
(NONE)
BOARD
M E M B E R S'
COMMENTS
Mr. Carter inquired when the bids for mowing were going to be issued. He requested with the Board's approval, that the neighborhood schools, middle and high school, be placed on the meeting for Monday, March 11, and a discussion for both be addressed at the same time. He said about 3 or 4 months ago he had asked for a presentation by certain teachers about an updated reading curriculum. He was told that would happen in February, but it had not. He said he would like to see that by the end of the school year. Mr. Carter said he would like to caution the district not to use any public time or funds to get out their message in regard to State Question 669. Mrs. Parks said the Board needed some clarification about what they are going to discuss and what cannot be discussed in Executive Meeting. She said she is thinking about a situation where there is a principal serving two schools. She said there are many people who are unhappy about that arrangement, because it seems almost impossible for a principal who has over 200 students in her building to have to hurry to another school in the district. She asked if the Board would be able to discuss this matter in the Executive Meeting.
Mr. Bogle asked Mr. McCormick, Associate General Counsel, for an opinion on this. Mr. McCormick said they would be able to discuss these matters in the Executive Session.
Mr. Shepard said the employee under discussion would have to fit the category of building administrator of central office administrator, and then the Board would have to be talking specifically about a new appointment, hiring, or employment, in his opinion. Mr. Bogle clarified that if there is an individual who is a building administrator or central office administrator in a position they have held and are going to continue to hold, then the Board would not be able to discuss that person.
Mr. Shepard said that was his understanding. He said there were other parts of the Open Meeting Law that have to do with promotion, demotion, and termination. If you refer to those particular terms as a part of the agenda item, they could be discussed. However, they were not listed, and it is not an all encompassing item. He said the discussion about an individual being principal at two schools, would be an item for open discussion. He said if it's a management issue, there's no need to go into executive session to discuss it.
Mrs. Parks said they had been in executive session many times and names would come up, and they would say, "We cannot discuss that because that is not on the agenda." She said if you do not list names, it appeared to her that they should be able to talk about anyone in their employment. She felt it should be wide open. Mr. Shepard said it is open in terms of the fact, but it has to be specific to either the appointment, hiring, and employment of central office or building administrators, in his opinion.
Mr. Kellert said if the issue is the employment of an individual, then executive session is set up under the Open Meeting Law to protect the identity of that person and allow the Board to talk about what that situation may be. He said an executive session is only for the protection of individual persons. He said what he thought Mrs. Parks was talking about tonight was a management issue with regard to the position.
169.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996 M-20
BOARD MEMBERS' COMMENTS
(continued)
Mrs. Parks explained that she had intended to bring this up under Board comments and the Superintendent said the Board is going to discuss that in executive session. She said she would discuss it in open meeting and it would become part of the record. She felt it was a little unfair for a principal to have to be a principal at two schools. She said she still wanted clarification on what can be discussed in Executive Session. Mrs. Parks directed the question to Mr. Rogers, "When we go into executive session, can we talk about any administrator, any central office employee, or what?"
Mr. Rogers said if you were talking about individual employees it would need to be in executive session. If you are talking about categories without the name attachment to it, it would be appropriate in the open meeting. Mrs. Silver mentioned that Polciy D-12 had not been brought back to the Board yet, and she would like to see that brought back. Also, she said in regard to Mr. Jones, who spoke before the Board about Garden Oaks School being on the "At Risk" list, she reviewed the records of Garden Oaks School. She said she was not surprised to find their reading scores were the second highest in the district, but she was surprised to see that they have the HOST Program at their school through Chapter 1 monies to help their reading scores when there are so many other schools in the district who are very low on their reading scores. She could not understand why they had a program to improve their reading scores when there were several other schools who had very low reading scores, and she felt the right children were not being served with the program.
Mrs. Parks said she did not think the statement made in the newspaper about Garden Oaks School being on the "at risk" list had been retracted, but the Superintendent was supposed to check into it.
Mr. Bogle said according to Board Policy, the board would vote on March 11, on whether they want to bring the issue of neighborhood schools back to be placed on a future agenda for Board action.
Mrs. Parks said she could not believe the Board would attempt to redistrict anything without having some parental involvement. She said it will not be very effective if they do go ahead and redistrict. She said the neighborhood concept is supposed to be just that, a neighborhood concept. She did not feel the Board had adequate time to plan for this kind of redistricting. Mr. Dempsey said if a motion will be on the agenda for the special meeting next week as to whether or not the board should bring the neighborhood plan, he would hope that the staff would begin to devise whatever their neighborhood plan is going to be. He said there were three or four configurations that had been given them by the staff. Mr. Dempsey said he would like to know the cost savings associated with each recommendation made by staff. He said he would like to know which plan they would be voting on, also.
Mr. Bogle said at the meeting of March 11, they would not be asking for a staff presentation, but simply a vote and discussion about whether they want to bring the question back for consideration. Mrs. Parks said in addition to what Mr. Bogle had said, she felt parents need to be involved. She said there were several plans, but one of the plans does not provide for the concept of neighborhoods. Mr. Kellert reminded the Board that Tuesday of Spring Break, March 19, is set aside for school Board members as their Day at the Capitol.
Mr. Bogle commented that there was a time when the Oklahoma City Public School District was nearly double the size it is today, but over the last couple of decades there had been a slow steady reduction in the enrollment. Mr. Bogle said that programs being developed now are becoming more and more attractive to those who may live outside the district. He said it had come to his attention that there are students eager to transfer into the Oklahoma City Schools to participate in some of the specialty programs. He said transfer students from out of the district have been accepted, while fully qualified students that live in the district have been rejected. He said that's a problem. The
170.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
M-21
BOARD MEMBERS' COMMENTS
(continued)
politics are unacceptable, and Mr. Bogle said he did not care whose nephew, niece, or good friend, somebody wanted to get in to a certain school. When the Board has to go back to their districts and face people whose children are highly qualified applicants for the specialty programs who are being rejected, they will not tolerate it. He said there has to be an even playing field, equity and fairness, and this is not right. The second issue he raised is for an item to be placed on the agenda of the next regular Board meeting which would be March 25. Mr. Bogle requested that the Board have an item to deliberate and take action that would address the following: That the district should initiate a districtwide facility needs analysis, including an audit of physical conditions of existing buildings and that the Board be given an opportunity to deliberate and take action on a request that the staff analyze population trends within the district with the objective of identifying areas where a population decline or growth might dictate the additional removal of current facilities in the district. The purpose of this would be to begin to establish a basis of information that would be used in determining future growth and improvement plans for the Oklahoma City Public Schools, and ultimately lead to a bond issue to pay for those findings. He said he hears often how attractive our suburban school districts are, and the reason is they are funding their growth through the building of new facilities through the passage of bond issues. While the current bond issue had been plagued by problems and beset by criticism, it seems the district may be turning a corner and managing that process. Mr. Bogle continued that groundwork needs to be laid for the future expansion of the district that will accommodate the growth being experienced. He requested that the Board begin a process of analysis that would result in information that would help them make decisions regarding future expenditures through bond issue initiatives. He asked that this be placed on the next agenda. Mrs. Parks said she made a request for information on how many people had resigned and retired and how it would impact the budget for the remainder of this year, but had not received that information. She asked how many people have been replaced, and if the people in the district are expected to carry additional responsibilities of those persons who left the district without additional compensation? If that is an issue, the Board needs to address it. She felt the people who are left are being overworked and that is very unfair. She thinks it is a disservice to the employees who remain and did not choose to leave the district. She asked for additional information on how this is being done.
EXECUTIVE
MOTION: SECOND:
SESSION R. #209 APPROVAL FOR EXECUTIVE SESSION AT 10:10 P.M.
Thelma R. Parks Wayne Dempsey
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM (A) DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, AND ITEM (B) DISCUSSION, IF NEEDED, REGARDING WILLIAM PRICE-CURTIS V. BOARD OF EDUCATION OF OKLAHOMA ISD NO. 89 OF OKLAHOMA COUNTY, ET AL, CASE CIV 92-2059L.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
The Board went into Executive Session at 10:10 p.m
z'
171.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
â&#x2013;
IN L #210 APPROVAL TO RETURN X) OPEN SESSION LT 11:20 P.M.
OP E N
MOTION: SECOND:
SESSION Thelma R. Parks Wayne Dempsey
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0. IN 10 ACTION TAKEN N EXECUTIVE SESSION
R. #211
JUOURNMENE 1:22 P.M.
OPEN
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
The Board reconvened at 11:20 p.m.
SESSION
Mr. Bogle announced that no action was taken in Executive Session.
ADJOURNMENT
There being no further business, the meeting adjourned at 11:22 p.m. The motion for adjournment was made by Wayne Dempsey and seconded by Frank Kellert, On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
172.
MINUTES OF THE REGULAR MEETING OF MARCH 4, 1996
>23
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
ting Min<ute Clerk
Minptes mutes
approved by the a ______ , 1996.
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
witness Witness my hand and seal of this School District this , 1996.
Clerk, Oklahoma City Board of Education
(SEAL)
day
173.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
K-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MARCH 11, 1996, AT 6:00 P.M. President Member Vice President Member Member Member Member
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
PRESENT:
ABSENT;
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mrs. Thelma R. Parks gave the invocation and led the pledge of allegiance. ROLL
ROLL CALL
CALL
At the time of the Roll Call, six (6) members of the Board were present. Mr. Michael Carter arrived at 6:43 p.m. INTRODUCTION
O F
VISITORS
(NONE) SPECIAL 1.
BUSINESS
Discussion and consideration of Block 8 Scheduling plan for all comprehensive high schools in the district.
MOTION: SECOND:
Frank Kellert Terri Silver
MOVE FOR APPROVAL OF THE BLOCK 8 SCHEDULING PLAN FOR ALL COMPREHENSI\i HIGH SCHOOLS IN THE DISTRICT FOR THE 1996-97 SCHOOL YEAR.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye no
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye no aye
MOTION CARRIED 5 aye, 2 no. DISCUSSION
Dr. Guy Sconzo, Assistant Superintendent for Education Services, introduced Mrs. Joyce Henderson, Principal of Classen School of Advanced Studies, who gave a brief overview of the Block Scheduling concept. She presented the goals of the Block Scheduling Program.
R. #212 APPROVAL OF BLOCK 8 SCHEDULING PLAN FOR ALL COMPREHENSIVE HIGH SCHOOLS
/
Ylk. MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
H-2 SPECIAL BUSINESS
(continued)
Dr. Jan Borelll, Principal of Southeast High School, told of her experiences with the Block 8 Scheduling at Southeast High School. She said the climate is calmer and teachers have extended time with students. She asked that Southeast High School be allowed to go to Block 4 Scheduling.
Mr. Bill Scoggan, Principal of Grant High School, gave an overview of the financial aspects of the program. He explained how Block Scheduling can be implemented without adding extra staff. He said a lot more students will be able to take part in extra-curricular activities, including athletic programs. Mrs. Vallene Cooks, Principal of John Marshall High School, presented information on professional development and training of teachers for the Block Scheduling Program. She said many teachers already had training for this program. She told of four plans that were recommended as a part of the staff development package. One would be a 2 day summer inservice which would be optional for teachers, a pre-school leadership conference to be held when teachers return to work in the fall, a full day pre-school workshop for teachers by subject area during pre-school week, and a half day followup workshop during the January in-service day to present more ideas on teaching in the Block 8 classroom, to discuss teacher concerns and issues related to Block Scheduling and to have teachers work in subject area groups to develop more ideas. Mrs. Thelma R. Parks asked how many of the nine schools are actively involved in the Block Scheduling? Dr. Sconzo said there were three at the present time; Classen, Northeast, and Southeast. Mrs. Parks said she visited Classen School today and was very impressed. She did feel that parents should be involved in the planning. She asked approximately how many high schools in the nation were on Block Scheduling? Dr. Scoggan said the NASSP is estimating that currently about 40% of the high schools in the country are on Block Scheduling, and that by the year 2000, between 60% and 75% of the schools will be. Mrs. Parks said she is ready to support the Block Scheduling as a Board member, but will not until there is parental and student involvement. She liked the idea of school ending at the same time for all students. She expressed her appreciation to the presenters for enlightening her on the Block 8 Program. Mrs. Terri Silver asked questions of Mrs. Henderson regarding students from Classen who participated in athletics.
Mr. Wayne Dempsey said he appreciated Mr. Scoggan's explanation of how the financial picture can be reviewed, if you have enough kids who want athletics to make it work. He asked what would happen if they don't have enough students interested in athletics? Dr. Sconzo explained that they are relying on the experience of other districts. He said if there were not enough students who chose to participate in athletics, then it would have to have an impact on class size in order to live within the budgetary limitations. Mr. Dempsey asked what the financial impact would be on the busing system if all children are ready to go home by 4:00 in the afternoon? Dr. Sconzo said the impact would be a change in what is known today as the high school activity bus runs. They would run substantially earlier than what they are currently running. Mr, Dempsey asked if they had done a financial analysis of any changes in transportation. Dr. Sconzo said they had discussed it with Dr. Moore, but have not done a financial impact on that. Mr. Dempsey said he is concerned about those students who move from the district in regard to the Block 4 Scheduling. Dr. Sconzo said it becomes an individual matter and the principals and counselors work with the student. Mr. Dempsey asked what would happen to a student on the Block 4 Scheduling if he moved and had not had a semester of English? Dr. Sconzo said in his judgement, that student would need to take summer school and or night school.
175.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
H-3 SPECIAL BUSINESS
(continued)
Mr. Dempsey said Dr. Borelli was wanting to pilot the Block 4 plan at Southeast which made him wonder if anything had happened there to make her think the Block 8 Scheduling is not a good schedule for the children to follow. Dr. Borelli said they were sold on Block Scheduling. She said the Block 4 scheduling could expose the students to more math and science, which would relate to their being at a high tech school. She said they just felt they could go further than where they had been by being on the Block 4 plan. She said all the surrounding districts besides Edmond were on the 4x4 plan. Mr. Dempsey said he really believed in he had two children on this program, Block 8 much better than the Block 6. made to receive input from parents in
the Block 8 Scheduling. He said and they said they enjoyed the He asked if any effort had been this process.
Dr. Sconzo said there had not been a concerted effort in all the high schools. Mrs. Vallene Cooks said when they were preparing the magnet school grant, the committee working on that particular grant did include parents and community persons as well as students. She also did some work with the P.T.A. She had talked separately with each class of students about the Block proposal and what it would mean, and received enthusiasm from the students. They liked the opportunity to earn more credits without having to go to summer school or night school in the event of a failure. Mr. Yeargain said he had seen the plan work, and he had been very impressed with it. He said at Southeast they don't pick high achievers, but they all seem to do well under the Block 8 or Block 4 Scheduling. He strongly recommended the change. Mr. Kellert asked if all the coaching contractual issues with regard to supplements would remain the same, and if the same number of hours would be involved though their scheduling would be different? Dr. Sconzo said that accurately reflected the discussions they have had. Mr. Kellert asked with regard to Block 4, about a senior who had taken electives the first semester, who was now being overloaded with basics for the second semester. He said he hoped they were trying to help students be successful with their schedules, and not overloading or underloading in any given semester. Dr. Sconzo said the general rule is that students have to take two core academic classes per semester, in order to prevent a situation such as Mr. Kellert had just described. Mr. Kellert said as a parent he felt the success of Block Scheduling, at least at Classen, had a lot to do with the time that was taken individually with parents and counselors. He said in the absence of extensive input through documents and questionnaires, staff should sit down and make sure parents were involved in the scheduling and see what students are going to be doing for an entire year, or even for a two year plan. In talking to people in our district and other districts, Mr. Kellert noted that most of the problems that students create for themselves during the school day are created during the passing periods. He said the Block Scheduling would reduce the day by 2 passing periods, and then you can easily add another 5 minutes a day by setup time. He said that with 15 minutes a day over 180 days, you have recovered 40 hours of instructional time during one school year. Mr. Kellert said he thought the Board had a tremendous opportunity to make something happen here and he planned to support it.
Mr. Bogle expressed to his appreciation to Dr. Sconzo for the time and effort they spent in putting together the information for this program. He asked if the number of hours a student will be in an actual classroom were being reduced? Dr. Sconzo said under both Block Scheduling Programs they meet the number of required clock hours for earning credit. Mr. Bogle said they were taking the last block of the day and making it for many students a non-academic time, therefore they are reducing by 90 minutes a day the amount of time a student spends in academic pursuit. Dr. Sconzo said the students who choose to participate in athletics, are meeting the clock hour standards for earning high school credit. He said that credit is in lieu of what might have been P.E. or elective credits.
z 176.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
M-4 SPECIAL BUSINESS
(continued)
Mr. Bogle asked how students could pursue more higher level math and science courses? Dr. Sconzo said when you go to either type of Block Scheduling that the student is afforded the opportunity to take 2 more classes over a school year's time as opposed to the traditional 6. Some of the other issues Mr. Bogle had questions about were students who transfer in the middle of the semester, coaches giving up their planning time, greater participation in sports and other activities, need for additional coaches and advisers and the financial impact of these. Mr. Bogle asked Mr. Eddie Griffin if he is expecting extra coaching allocations to respond to the number of students athletes that would participating in the different sports? Mr. Griffin, District Athletic Director, said in some of the sports, the numbers will increase, but it would take a tremendous amount for them to increase coaching allocations. He said he thought this had been addressed with the Middle School programs, and the impact is already there because of this. Mr. Griffin noted that he expected to see the increase in participation to be in some of the sports such as wrestling, girls' volleyball, girls' softball, track and field, and some of those kinds of sports. He said they are really not a high dollar sports to implement or uniform. He said the increase may be around 10% to 15% across the board in the other sports. Mr. Bogle said he is assuming Mr. Griffin did expect there to be a budget impact, but just did not know how much. Mrs. Parks asked how many credits a student can earn in a semester with the Block 8 Scheduling? Dr. Sconzo said 8 credits, which would be 16 per year. He said the focus of this program is to encourage the students to take more elective classes. Another objective is to provide another opportunity other than summer school and night school for students who find themselves in a situation where they need to repeat classes. Mrs. Parks asked if they failed, would they need to go to summer school. Dr. Sconzo said they would or they may opt to repeat the class the following academic year.
Mrs. Parks asked who is going to in service the teachers to do this kind of strategic teaching? Dr. Sconzo said the training model being advocated is within the system with the teachers who have had successful experience with the 8 Block Program to date. They would be a part of the training of other teachers. In answer to a question from Mrs. Parks relative to compensation for teachers doing the training. Dr. Sconzo said it is his understanding that when they use their own teachers as trainers for workshops and service session, there is compensation by negotiated agreement. Mrs. Park inquired about the testing program. Dr. Borelli explained a program in which the counselors work with the students on this issue preparing them for the tests. Mrs. Parks asked if there had been an in-depth study on the success of the block Scheduling? Dr. Borelli said in her experience the school is more orderly with less disruptions and the climate is more positive, but she could not say the reason for this. Mr. Scoggan gave some statistics from Mid-Del Schools. He said the number of students failing dropped from an average of 13% to an average of 6%; of about 1200 students, 186 made all A's during the first block. That was more than twice the number who had ever achieved that level before. Only 6 students had all F's, and that was a drop from 106. Only 108 students failed one or more courses which was a drop from 223. The number of students and faculties showing up everyday for school more than doubled. Mrs. Parks said Oklahoma City Schools had 3 national merit scholars, 2 of which came from Northeast, which has a Block 8 Scheduling Program. She said she hoped if the other schools in this district adopt this, more of that will be seen.
Mr. Bogle asked if Classen School will remain the same with athletics after school? Dr. Sconzo said that was correct, because Classen is a magnet school. He said the reason is that if those students choose to do athletics during the day and thereby restrict their course of studies to six classes, they could not avail themselves of what the magnet programs are designed to deliver.
YJl. MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
H-5 SPECIAL BUSINESS
(continued)
Mr. Bogle asked about the statement that said teachers have more planning time during the day. He said he understood that to mean everybody but coaches. Dr. Sconzo said it depends on how you define the day. Coaches who coach during the day have freed up time previously used during their work day that heretofore was used for coaching. Mr. Bogle asked how many coaches were employed in the district? Mr. Griffin said there are approximately 235 presently in the middle school and high school level. Mr. Bogle asked what would happen if they get in this program and a majority of the coaches say they are not interested in doing this. Mr. Griffin said he had talked to a large segment of the coaches. Mr. Bogle asked if nationally there were a lot of different programs that call themselves Block 8? Dr. Sconzo said there are a myriad of variations on the Block Scheduling Concept. Mr. Bogle said as a parent, his experience with Block 8 is really positive and he is excited about it. His main concern about the current proposal is that it seems to reduce the amount of time the students are in the classroom. He felt there are assumptions about what the coaches might do that are a little risky. He's a little concerned that there may be a potential for hidden costs, and he's concerned that there has not been greater community involvement in reaching this decision. Mrs. Parks inquired about coaches by asking if coaches who coach three sports would receive salary for three sports? Mr. Griffin said that would not happen because coaches coach seasonal sports at different seasons of the year. Mrs. Parks said she thought that should be looked at and the positions spread around. Mrs. Silver inquired about some classes listed on the ninth grade sample schedule, second semester. Dr. Sconzo said it was just terminology they used in the sample to capture the kinds of things Mr. Scoggan was talking about in his opening remarks about organized activities relating to working with athletes. Mrs. Silver asked why a student would have to participate in this all year. Dr. Sconzo said the student would not have to take an athletic class all year, but instead the student could take something like football the first semester and then during the second semester take an elective class. Also, Mrs. Silver asked if the Board would need to make some changes in the policy for graduation requirements so that children would not be graduating in their junior year since they would be getting more hours of credit? Dr. Sconzo said he thought they would be asked to make some changes in the foreseeable future. Mrs. Silver asked if this would negate some of the remedial class time used for catching up? Dr. Sconzo said it would depend on how the issue is addressed. He said the way it had been addressed in our state as well as other states is to not only increase graduation requirements, but be very specific in the courses students must have to graduate. He said another alternative would be to require more credits to graduate, and allow and greater degree of choice in what electives the students take.
Mrs. Silver asked what other activities and programs there would be besides athletics? Dr. Sconzo said that would require them to come back to the Board to approve course offering guides, but there is no plan to do that for the 1996-97 school year. Mr. Bogle asked if extra-curricular activities that are not athletic would be scheduled during the fourth period. Dr. Sconzo said he felt the only thing he would feel appropriate to schedule during that fourth period is what has already been approved in effect as currently seventh period. One example of a class that could not be used is Academic Decathlon, because they would need to come back through the course offerings guide approval process to make that happen for 1997-98.
In answer to a question from Mr. Dempsey's, Dr. Sconzo said they do intend to maintain North Central Accreditation. He said the issues of coaches not having a planning period during the school day had been addressed by some schools in the area such as Mid-Del, who still maintain their North Central Accreditation.
z
178.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
H-6 SPECIAL BUSINESS
(continued)
Mr. Dempsey inquired about items in the negotiated agreement with regard to planning time for coaches and teachers, and asked if there was something to be negotiated here. Dr. Moore said anytime they change language in a contract, they enter into a Memorandum of Understanding. He said that even though some individuals say they will go along with the agreement, a Memorandum of Understanding would still be recommended to make sure all parties understood exactly what had been agreed to. Mr. Kellert asked if the Board should take action first contingent upon the Memorandum of Understanding, or if they should get the a Memorandum of Understanding first? Dr. Moore said it could be done either way, depending upon the circumstances. Dr. Moore said it would be fine with him to proceed immediately, and they could bring the language back contingent upon that. Mrs. Parks said she is disturbed when she knows Board policies say one thing and there are people out in the district who are doing what they want to do, and making the overt statement that, "I'm making the decision, and it's going to be this way or that way." Mrs. Parks said she is talking about coaches. She said coaches do not make Board policies. When they are boastful about what they are saying and it's contrary to Board policies, she did not feel coaches should make rules as they go along to fit a need for a particular program from eligibility through recruiting. Mrs. Parks said someone needs to be directly responsible for those decisions, and it should not be the coaches. She asked who is responsible for coaches and athletic activities? Mr. Griffin said he did oversee those procedures and policies, and would be glad for Mrs. Parks to share any information she had with him. He said they monitor those in the district to the best of their abilities through area athletic directors and principals in the high schools. He said if anything is going on, it is going on without his knowledge as far as recruiting is concerned. Mrs. Parks said she had called his attention to two things, and she thought they were modified a little, but there is still room for improvement. She said she wanted that practice stopped, and she would talk to Mr. Griffin later. She mentioned a situation at Douglass High School where a student was transferred because he wanted to take agriculture, and there is no such course there. RECESS
RECESS
The Board recessed at 8:25 p.m. and reconvened at 8:43 p.m. Upon returning from the recess, Mr. Bogle asked if anyone else had any discussion on the Block 8 Scheduling Program.
Dr. Moore said Memorandum of should that be try to address planning time.
on the issue concerning Board action contingent upon a Understanding, he had visited with Mr. Metscher, and the Board's desire they would take time to sit down and this in a Memorandum of Understanding as it relates to
Mrs. Parks said if this was not been that involvement impacting they were on this or approving this Block 8 problems with that.
on the Agenda for action, there still has of parents and students. She asked how with parents and students about accepting Schedule? She said she still has some
Mr. Bogle said in the original proposal the staff was asking for approval in the March 4 meeting, but the Board did request additional time and information and scheduled this meeting to do that. Mr. Bogle said he thought the staff would want to move forward from tonight, and any more delay would necessitate a one year postponement for implementation.
Dr. Sconzo said they are recommending that this be approved so it can be implemented next year.
179.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
M-7 SPECIAL BUSINESS
(continued)
Mrs. Parke asked how they plan to inform parents and students about this Schedule 8 Plan, and also if they had begun the process of scheduling for next year?
Dr. Sconzo said they had not done that yet. He said during post Spring break when students are scheduling and completing their course selections for next year, with counselors and parents, the block 8 will be reviewed individually with the students as they register. In addition, parent orientation sessions have been included in the training prior to the start of the school year. Mrs. Parks asked when the scheduling would begin for the high schools. Dr. Sconzo said it was scheduled to begin right after Spring break. Mrs. Parks said she is still trying to figure out when parents and students have time to interact with this new process. She said she thought there should be a format or session for the parents even if it's immediately after the Spring break to inform them what is going on. Mrs. Silver said in relation to that, she wondered if the schools would employ similar situations as they did at Classen and they called the parent in with the child to do scheduling. Then, they could ask questions one on one so that everyone had an understanding at the time scheduling took place. Mrs. Parks did not feel that parents would come down for the scheduling, and felt each school should call for a meeting of parents to let them know what is taking place. She said the effectiveness and success of this concept would be based upon how well parents are informed. She felt parents should have an opportunity to know about this. Mrs. Parks asked to make a friendly amendment to the motion to allow parents a chance to have meetings to understand the Block 8 Scheduling.
Mr. Kellert said they did not do this for the other schools. He said the patrons of the district elected Board members to represent them based on information that they have. Board members have the ability to sit here for 3 or 4 hours to carefully consider and make a decision on their behalf. He said that's what the Board did when they implemented Block 8 in the other 3 schools and it's been successful. He said he would not consider Mrs. Parks amendment a friendly amendment to postpone the decision past tonight.
Mrs. Parks said she did not think it was fair to parents for the Board to approve this tonight, before going to the parents. She asked for a postponement for the time needed to inform parents that the Board is about to implement this program. Mr. Kellert said it was his understanding that the only way this could be implemented was to schedule a special meeting tonight. He said he was concerned that even if the process of developing a Memorandum of Understanding lasts more than a week, it would be too late. He said he wanted to go ahead and make the decision tonight.
Mrs. Parks asked Dr. Sconzo if during the week following Spring break parents were given an opportunity to be informed about what the Board is about to do, would that impact the scheduling process for next year? Dr. Sconzo said he saw no problem with having a meeting where the Block 8 Scheduling could be thoroughly explained and reviewed, but he still would ask the Board for approval this evening to proceed clearly with the stipulation that the action be contingent on that. Mrs. Parks said all she is asking is for parents to have an opportunity to be informed. She said for the sake of moving this on, she would have to vote "no" or "abstain," and she did not want to do either one. She said she will not approve something for the district she represents before they have an opportunity to know what it is all about.
A 180.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
M-8 SPECIAL BUSINESS
(continued)
Mr. Kellert said with the permission of the seconder, he would like to withdraw his original motion and put another motion on the table. This was permitted. (The original motion was to move that the District adopt the Block 8 scheduling plan for all comprehensive high schools in the district for the 1996-97 school year contingent upon a Memorandum of Understanding with the Bargaining Unit to be accomplished within a period of time that still allows this to be implemented.)
Mrs. Parks said she wanted the record to reflect that she asked this Board and the persons within the sound of her voice to give them the opportunity to know and hear what Block 8 Scheduling is all about before the Board took a vote.
Mr. Dempsey expressed that what this comes down to is giving students in some of our schools an opportunity to explore more subject matter and have a broader range of educational experience. Now the Board is faced with the question, "Do we provide the same opportunity to our children in other schools?" He felt all students should be given the same opportunity. He said with that he would support Block 8 Scheduling, but he hoped that the staff that came forward tonight and said it would not cost any more money knew what they were talking about. Mr. Bogle said the Board is the only body that has the ultimate responsibility for costs and the information that has been provided the Board has been lacking in terms of projected costs. Even the casual speculation that more staff may be added to accommodate this new plan should cause any Board member to pause. In light of the potential changes in the physical scenario depending on the political outcome tomorrow on State Question 669, he would feel uncomfortable going into any new venture that would cost more. He said he was not comfortable with the financial analysis that has been associated with this proposal. Mr. Carter said he would like to echo what Mr. Dempsey said in that he feels the goal of the Board is to educate every child within this district the best they can. He said he hoped when they do go across that stage, that the Board has done its best to give them the best road for their education. He felt this was a step in the right direction for the academic scholars to reach their full potential, to build pride within the schools through athletics and through academics, and to give everyone in the district the same opportunity that a select few have now. Mrs. Parks wanted to make it perfectly clear that she is for the Block 8 Scheduling, but she is opposed the procedure by which it is being done. She said she will abstain because she wants the constituents in her district to know that she did not sit here and allow this to be discussed and not say anything about them not being involved.
Mr. Carter called for a point of order, Policy B-24, Mrs. Parks cannot abstain.
He said according to Board
Mr. Bogle said the chair recognizes the point of order and instructs Mrs. Parks that her vote will be aye or no as directed by Board Policy. Mr. Bogle read the part of the Policy that has to do with being able to abstain. He said Mrs. Park's vote of abstention is out of order and the chair instructed her to vote aye or no on the matter. Mrs. Parks said she would not. She is voting, "abstain." JECESS
RECESS The Board recessed at 9:15 p.m. and reconvened at 9:27 p.m. Mr. Bogle asked Mr. Cleeta John Rogers, General Counsel, for advice on how to resolve the current dilemma in that Board policy clearly states that a Board member will vote aye or no unless they declare a conflict of interest prior to the beginning of discussion. That policy is known by all members of the Board and was recently a matter of extensive discussion. The policy was amended in January of 1996.
181,
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
H-9 SPECIAL BUSINESS
(continued)
Mr. Rogers said what he would do if a person enters an abstain vote as has been done in this case, is accept it as a "no" vote and ask the clerk to record it as a "no" vote. At the resumption of the roll call, Mrs. Parks again said she abstained from voting. Mr. Carter called for a point of order and again quoted from Board Policy B-24. Mr. Bogle said upon Legal Counsel's recommendation and advice, the abstention is clearly a vote that is not acceptable at this point. It will be interpreted on the record as a "no" vote. Mrs. Parks asked if the record would reflect both an abstention and a no vote?
Mr. Rogers said the Chair has refused to accept her abstention, and has asked the Clerk to show it on the official record as a "no" vote. Mrs. Parks said in the process of discussion that the tape is picking up, she wanted this discussion to be recorded on the tape. Mr. Rogers said it was his understanding that it will. Discussion and Consideration of Southeast High School. MOTION: SECOND:
a
Pilot
Block
4
Schedule
for
Tom Yeargain Thelma R. Parks
MOVE FOR A PILOT BLOCK 4 SCHEDULE FOR SOUTHEAST HIGH SCHOOL DURING THE 1996-97 SCHOOL YEAR.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
no no no no
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
no aye aye
MOTION FAILED 5 no, 2 aye.
DISCUSSION Mrs. Silver said she did not oppose Block 4 Scheduling, but felt for this next year it might be difficult because Southeast is not a total magnet school. The Board did not look at realignment of middle schools and high schools, but if Southeast was a total magnet school, she felt it would be a lot easier to pilot the Block 4 Schedule. She said as it is now, children who live in that area should be able to go to that high school. She felt when they look at redistricting, it might be a good time to bring back Block 4 Scheduling. Mrs. Parks asked Dr. Borelli if her staff knew that she would like to consider this. Dr. Borelli answered affirmatively.
Mr. Dempsey said he believed very strongly that Dr. Borelli is one of the most innovative people in this school district. He noted he had asked before if there was anything in the Block 8 Schedule that made them feel like the Block 4 would be a better schedule? The answer received was, "No, the Block 8 Schedule is great." One thing that disturbed him about experimenting with the block 4, was that a child may be caught in a situation not of their own doing and end up going to summer school as a result of attendance at Southeast. The second thing that troubled him, would be AP classes at Southeast. He said he had not been able to take the philosophical leap as to how kids who are taking AP courses in the first semester are going to be ready to take AP tests
u
MOTION FOR PILOT BLOCK 4 SCHEDULING AT SOUTHEAST HIGH SCHOOL FAILED
z
182.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
Hr 10
SPECIAL BUSINESS
(continued)
in the second semester. On the other hand, how kids who have covered nine weeks worth of work on that AP test in the second semester are going to be prepared to take the AP test that should cover an entire semester's worth of work. He said he appreciated Dr. Borelli and her staff's ingenuity and their willingness to rise to the challenge of finding more creative ways of doing things. In light of the two issues noted, however, he said he would be unable to support Block 4 scheduling this evening.
Mr. Yeargain said he felt the "4 x 4" schedule wouldn't be any different than Block 8 is to the other communities. He said students who move out of Block 8, will have a hard time, but so will students coming into Block 8. He said this is a pilot program and something they need to look into. He said Mid-Del Schools are using it and think it's fantastic. He felt the Board needed to think about this. Mr. Kellert expressed that he would like to see the schools who have experience in Block 8 help the other schools during this transition. He would like to see Southeast wait one more year and be part of the leadership team helping the other schools put this in place, then if they would like to come back and pilot this the next year, he would certainly support that. Mrs. Parks said she supported using the Block 4 scheduling at Southeast, and felt that Dr. Borelli is the person who could pilot the Block 4 Scheduling Program successfully.
Mr. Bogle expressed his concern that any major proposal that comes before the Board should have some kind of a price tag. He said there should be some way to analyze the impact on the budget, because this district wants to be able to continue to pay the teachers and do a lot of other things. He said just as he was concerned about Block 8 by not knowing the impact on cost, he had the same concerns about Block 4. He noted that he would always like to see some effort made to analyze any cost to the district for these kinds of programs. Mr. Yeargain said he shared Mr. Bogle's concerns about knowing the cost, but as Mr. Scoggan and Dr. Borelli mentioned there is a savings with Block 4x4. He didn't think there would be any difference with someone coming in from out of the district with Block 4 than with the Block 8 Program. He reaffirmed that he supported the Block 4 pilot program. 3.
Reconsideration of the failed action of the Board at the meeting (As reguested of March 4, 1996, regarding the following motion: by a member of the Board voting on the prevailing side at the Board Policy B-24: BOARD MEETING meeting of March 4, 1996. PROCEDURE)
"Recommend approval to continue the temporary month-to- month contract with CABA Insurance Services for third party administrative services for the District's Workers' Compensation program. Agreement will continue until permanent arrangements are completed, but no longer than June 30, 1996. Total cost will be based on an administrative fee of $750 per month plus $25 per hour for lead adjuster's services; $14 per hour for on-site adjuster and $1.15 per line for medical fee scheduling. Estimated cost, approximately $5,000 per month." i. #212 APPROVAL OF MONTH CO MONTH TEMPORARY CONTRACT WITH GABA [NSDRANCE SERVICES FOR THIRD PARTY ADMINISTRATIVE SERVICES FOR WORKERS' COMPENSACION PROGRAM
MOTION: SECOND:
Wayne Dempsey Frank Kellert
MOVE FOR APPROVAL OF A TEMPORARY MONTH TO MONTH CONTRACT WITH CABA INSURANCE SERVICES FOR THIRD PARTY ADMINISTRATIVE SERVICES FOR DISTRICT WORKERS' COMPENSATION PROGRAM.
183.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
K-11 SPECIAL BUSINESS ROLL CALL
Mr. Mr. Mr. Mr.
(continued)
Kellert, Dempsey, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye no no
MOTION CARRIED 4 aye, 3 no.
DISCUSSION Mr. Dempsey said he asked for this item to be brought back because he realizes the district has to have workers' compensation services. The point he felt needed to be made is that the Board needs to be informed in some way whenever there is a contract with anybody. He said he did not believe they should continue a contract that the Board was never asked to approve to begin with. Mrs. Silver said she wanted to make sure from Legal Counsel that this doesn't alter this to a place that it should have been bid out or changes it some way. Mr. Rogers said the staff committee is presently seeking RFP's from third party administrators that are due this Friday for third party administrative services. He said it is making a staff analysis to find out what it would cost to staff the office with employees of this district. He said this could be a 4 or 5 day contract or maybe two weeks. Mrs. Silver asked if it were an item that should have been bid. Mr. Rogers said what they were faced with now is an emergency situation. There are two or three ways it could have been done. They could have gone out into the market and hired an insurance adjuster part time, but the Workers' Comp Division decided that wouldn't be done. Instead a contract would be entered into with this organization. Others have come in and asked for the privilege of providing this same temporary service too. Mr. Rogers said he thought there was a danger in just picking an agency to do this on a temporary basis, particularly from people who are not chosen. He said you have a number of companies, all of which desired to be considered by this Board as a permanent third party administrator. He said he would be amazed if any of them would complain about a 4 day or week contract, although they might legally do so. Mrs. Silver asked what would be the Board's position if they did so?
Mr. Dempsey asked Dr. Crawford if he felt an emergency situation existed in the Workers' Compensation Department. Dr. Crawford said he did. Mr. Yeargain asked Mr. Rogers if the Board was on legal grounds when they were approving something that happened 30 or 60 days ago tonight? Mr. Rogers said the motion by Mr. Dempsey takes away the continuation portion of it, and under his motion the emergency just starts tonight. Mr. Rogers said the Board did not actually authorize a contract with anyone until tonight, if it is authorized tonight. Mr. Carter said he would like to state for the record his concerns with the procedures that brought this about. He said it is hard for him to understand that the Board says they have an emergency because an employee unexpectedly quit when those administrators were to submit their names for the retirement/resignation plan. The Board should have had some window to know they were going to lose someone and have developed some kind of plan. Also, he said he was concerned that this company was handpicked out of a pool of many. Mr. Carter said he saw no reason to continue or have a month to month contract with a company if there will be bids coming in from a large amount of bidders for this service. He felt that it looked like the Board was trying to patch up something that the administration had goofed.
184.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
M-12 SPECIAL BUSINESS
(continued)
Mr. Dempsey said he agreed with every word Mr. Carter had said with the exception of the need for going on and clearing up the claims that are stacking up. He felt the claims that were coming in needed to be efficiently and effectively handled. If bids are taken on Friday, this Board doesn't meet again until March 25th. He said he hoped everyone had learned a lesson here that when there is an emergency, it should be brought to the Board. At the same time he felt it would be a mistake to allow claims to continue to stack up in the district. Mr. Carter said he had voiced certain concerns about Workers' Compensation about 9 months ago, and then had just dropped it. He said it seems to be an animal that they are not willing to cage as a district. He felt the Board needed to get a handle on Workers' Compensation. Mr. Yeargain said he agreed with Mr. Carter and he, also, had brought up Workers' Comp again and again. He said the Board had no idea what the balance in the Workers' Comp account is. He said it bothers him that they have never accomplished anything with Workers' Comp, even when he called for an audit. Mr. Yeargain expressed a desire to see something done on Workers' Comp from the time the accidents happen to the reports that are turned in. He felt the Board needed to have board policy stating what they need to do. He said he didn't think waiting 4 days would hurt anything.
Dr. Crawford asked Mr. Kelly to come to the podium. Dr. Crawford said he did not think staff had stated 4 days, but it would take at least 2 to 4 weeks to resolve this issue if they go about it properly. Mr. Kelly said it would probably take a minimum of a month. Mr. Kellert said they were talking about receiving bids on Friday, but wasn't it a part of the staff's charge to do a formal evaluation of how they might compare that low bid with how this can be done in-house. Mr. Kelly said that was correct. 4.
R. 7/213 APPROVAL TO PLACE REALIGNMENT OF DISTRICT BOUNDARIES FOR MIDDLE AND HGH SCHOOLS FOR SECOND BOARD ^ffiETING IN JUNE AGENDA
Consideration to place an item on a future agenda regarding realignment of district boundaries for middle schools and high schools.
MOTION: SECOND:
Terri Silver Thelma R. Parks
MOVE THAT THE BOARD CONSIDER PLACING THE ITEM ON THE AGENDA REGARDING REALIGNMENT OF DISTRICT BOUNDARIES FOR MIDDLE SCHOOLS AND HIGH SCHOOLS FOR THE SECOND BOARD MEETING IN JUNE FOR THE 1997-98 SCHOOL YEAR.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. DISCUSSION
Mr. Dempsey said he was interested in seeing when Mr. Carter wanted to bring this back since it was originally his request. Mr. Carter noted that his interest would be as soon as possible, since it was his understanding that the administration would have a very small window if they wanted to implement this next year. He felt a decision needed to be made by the end of this month.
185.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
SPECIAL BUSINESS
(continued)
Dr. Crawford asked Dr. George Kimball, Director of Technology Department, to come to the podium.
the
Information
Dr. Kimball said the deadline had already been missed. He said in order to do this for the coming school year, it would have had to be done in January. He said what they were doing now is fine, but they would really be looking at it for the 1997-98 school year at this point. Mrs. Silver asked if June was a good time to do it. Dr. Kimball said it's a long process. Typically in the past it has involved town meetings, discussing potential boundaries, and things like that. He said June would be fine, or even earlier. By starting the process in June, they would be under way by the fall and they would have new student population data and would update any potential plans with data in 1996-97. He said it was a several month process. Dr. Crawford said Dr. Kimball's staff had been cutback considerably with the reduction in force, which would make it a little more difficult to expedite as quickly as they would like.
Mr. Carter said he is disappointed that they had been given this information before January and had had the opportunity to do it next year. He said he didn't think there was a Board member here that did not want a school system where the children would attend their neighborhood school. He was sorry that it will not happen next year. Mr. Yeargain asked Dr. Kimball if they would be unable to get it this year. Dr. Kimball said you need to allow about 5 months for the process. Mr. Yeargain said he thought getting something going by June for the following year looked better than not doing anything. Mr. Bogle requested that when they have the meeting that a timeline be brought so the Board would know what the key decision dates would be, and maybe even a strategy in terms of town meetings, etc. He also requested that if there are alternative scenarios presented that some kind of an analysis be provided discussing the pros and cons and different effects that each of the scenarios might have. He said if there is any impact on academic programs, that would also be detailed for the Board.
Dr. Kimball said he thought they could have all that ready for the June presentation. EXECUTIVE
MOTION: SECOND:
SESSION
Wayne Dempsey Terri Silver
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF CENTRAL OFFICE ADMINISTRATORS AND BUILDING 2KDMINISTRATORS. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0.
u
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
The Board went into Executive Session at 10:16 p.m
R. #214 APPROVAL FOR EXECUTIVE SESSION AT 10:16 P.M.
z 186.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
Mâ&#x20AC;&#x153;14
IN I. #215 APPROVAL TO RETURN CO OPEN SESSION AT L0:30 P.M.
OPEN
MOTION: SECOND:
SESSION Thelma R. Parks Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0.
IN
OPEN
aye aye aye aye
The Board reconvened at
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
10: 30 p.m.
SESSION
No action was taken in Executive Session.
i. #216 ADJOURNMENT L0:30 P.M.
ADJOURNMENT There being no further business, the meeting adjourned at 10:30 p.m. The motion for adjournment was made by Frank Kellert and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
187.
MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1996
H-15 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of -^^e Clerk. )
Minutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the , 1996.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
^^tness my hand and seal of this School District this A , 1996.
Clerk, Oklahoma 43ity Board of Education
(SEAL)
u
day
z
188.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 ■M-1
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY,
MARCH
25, 1996, AT 7:00 P.M.
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Wayne Dempsey, District 4 Thelma R. Parks, District ‘ Michael Carter, District 6 Tom Yeargain, District 7
PRESENT!
President Member Vice President Member Member Member Member
ABSENT!
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mrs. Terri Silver called the meeting to order. Mrs. Thelma R. Parks gave the invocation and led the pledge of allegiance.
ROLL
CALL
ROLL CALL
At the time of the Roll Call, six (6) members of the Board were present, Mr. Ron Bogle arrived at 7:10 p.m.
INTRODUCTION
OF
VISITORS
NONE BOARD
MEMBERS'
BUSINESS/COMMENTS
RECOGNITIONS 1.
RECOGNITIONS
Recognition of the Star Spencer High School Basketball Team for winning the 1996 State 4A Basketball Championship.
Players Adrian Anderson Romeo Bryant Eric Carter Romie Coursey Aaron Fulson John Hart Michael Hunter
Leon Irving Tirese Jones Kevin Overton Harold Smith Kenny Talley Ira Thomas Henry Van-Tagoe
Manager Staci Bowie
Coaches Johnnie Johnson, Head Coach Walter Heard, Asst. Coach
189.
MINUTES OF THE REGULAR MEETING OF MARCH 25. 1996
:M-2
BOARD MEMBER'S BUSINESS/COMMENTS 2.
Recognition of the John Marshall High School Basketball Team for winning the 1996 State 5A Basketball Championship. The team had a record of 28-0.
Players Joe Adkins Michael Byrd Michael Cooper Stephen Gaines Perry German Tony Heard Julius Jones Arnold Laskey
Jimmy Lawson Tamar McClemore Deangelo McDaniel Damian Mitchell Reggie Tate Joseph Williams R.C. Williams
Managers
Tonia Fairbanks Mary Lucas
Alicia Berry Corrie Cooks Coaches
Tom Griffin, Head Coach Maurice Daniels, Asst. Coach Alan Lumpkins, Asst. Coach Mike Prandy, Asst. Coach
BUSINESS 1.
District Process
to
Conduct
a
District-Wide
Facility
Master
Planning
Consideration for the District to conduct a district-wide facility master planning process including, but not limited to, an evaluation of the physical condition of existing facilities and an evaluation of population trends within the District. The purpose of this analysis is to provide objective data for ongoing facility improvements and facility space requirements for the future. The results of this analysis would be used as the basis for future bond issue initiatives. A proposal will be developed by District staff and presented to the Board regarding the method and schedule for conducting this study.
R. #217 APPROVAL TO CONDUCT A DISTRICT HIDE FACILITY MASTER PLANNING PROCESS
MOTION: SECOND:
Michael Carter Tom Yeargain
MOVE FOR APPROVAL FOR THE DISTRICT TO CONDUCT A DISTRICT-WIDE FACILITY MASTER PLANNING PROCESS INCLUDING, BUT NOT LIMITED TO, AN EVALUATION OF THE PHYSICAL CONDITION OF EXISTING FACILITIES AND AN EVALUATION OF POPULATION TRENDS WITHIN THE DISTRICT. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
190.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 = H-3
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
DISCUSSION
Mrs. Parks asked if when the district-wide facility process is conducted, if it would entail outside people making the assessments, and if so, would there be a charge? Mr. Bogle said that the language in the last sentence was "that a proposal be developed by the district staff and presented to the Board regarding the method and schedule for conducting the study." He said he would anticipate that if there were going to be outside consultants used, that would be brought to the Board at the time the overall method and schedule is brought. -2-i------- Conoidoration to place an action item on tho agenda for tho mooting- ITEM 2 POLLED ef—April—8^ 1996, -^fee—aas-ign—rosponoibility —fer—Bond—loouo FROM AGENDA
Conotruetion Projooto to Dr. Jack loch.—(Roques-feed for tho-agenda by a member of tho Board as authorizod by------------ Beard policy B-23iAGENDA.PREPARATION AND DISSEMINATION).
Mr. Tom Yeargain requested that this item be removed from the agenda. 3.
First reading of recommended revisions to policy D-12: AUTHORITY, as shown on the following pages.
PURCHASING
DISCUSSION Mrs. Terri Silver requested the rationale for raising the dollar limits in policy D-12 from $5,000 to $10,000. Mr. Belphry Dean, Administrator of Purchasing Department, said the current policy mentioned that for non-emergency items costing over $10,000, a sealed bid had to go out. Conversely, he explained that the Purchasing Department had been working under the assumption that non-emergency items costing less than $10,000 could be processed without a sealed bid. Since they had been doing this it was put in the policy for the Board's consideration. He said this was an attempt to clarify the policy so everyone would know what they are doing and how items are being processed.
Mr. Kellert said he still did not understand why the amount was changed from $10,000 and asked Mr. Dean to explain what he had said. Mr. Dean explained again what he had said, and said they were trying to make the policy uniform with what they had already been doing. Mr. Wayne Dempsey recalled in 1992 that the Board had specifically changed the policy in these areas from $10,000 to $5,000. He said he had hoped that the superintendent of the district had been operating in accordance with the board policy since it was a specific directive of the Board. He said he had a problem with the policy in 1992 which provided staff with the ability to spend $10,000 without oversight from the Board, and he still had that problem today. His desire is that staff would comply with the policy of the Board, and bring anything over $5,000 to the Board.
Mrs. Parks asked if the proposed language was the same under item 1 as it was in the old policy. She said she would like to see quotations in writing rather than using the telephone. Mr. Dean said in terms of what Mr. Dempsey just mentioned, that they had complied with board policy, but the purchasing items have not been brought to the Board in that form. In regard to Mrs. Parks' questions and comments about written quotations and telephone calls, routine telephone calls are made to receive quotes and those quotes are sometimes received in the form of writing, but they are not considered a formal, sealed bid. He said they get price proposals and price quotes all the time but rather than encumber the agenda, they only brought the items in excess of $10,000.
z
191.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 = M-4
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Parks asked again if the language had been changed and the word "telephone" inserted. She said she thought the final quotations should be in written form. She said she is requesting that the word telephone be taken out of the language to the point that when the quotations actually come in, they are in written form.
Mr. Dempsey said he recalled an audit of the Bond Issue last year by Mr. Sanders. In that audit Mr. Sanders said that there was dual accounting and purchasing going on at the Service Center and here. Mr. Sanders had said the district should have one uniform purchasing system. Mr. Dempsy said it also appears in item 3, that they are again formally recognizing a dual system when reference is made to the Capitol Improvements office. He said he had hoped that they would be working toward one unitary purchasing system which is the recommendation of the auditors.
Mr. Belphry Dean said because of the specialized nature of some of the work the Capitol Improvements office performs, that he does not supervise them, but his department does coordinate with them and all the activities at the Service Center. Mr. Dempsey expressed a desire to see some language stating that someone is in charge rather than two separate systems. Mr. Yeargain said that he thought they limit on Item 4. Also, he said that in should be notified before a purchase is the Board wouldn't have to necessarily
should go back to the $5,000 regard to the $5,000, the Board enacted and not after. He said vote, but at least be notified.
Mr. Kellert stated in regard to Item 4, that since he had been on the Board, there had been at least two instances caused by fire or natural disasters, where there had been a need for engaging the services of someone to come in and repair facilities or something of that nature. He said they needed to give someone some discretion in deciding what is an emergency, but he did not think it was prudent to take the possibility of an emergency out of the policy. Mr. Yeargain noted that they do need to define what an emergency is. He said he felt an emergency was for some kind of disaster. Mr. Kellert said he thought the language Mr. Yeargain was referring to should be inserted into the policy. Mr. Bogle thought that using the word "emergency" might be the wrong word to use. He felt if they changed the language, it might give better understanding to the Board and direction to the staff on what matters might be considered in item 4. Mr. Dean pointed out that when the policy was originally changed it was changed at the Board's request because of the large number of agenda items being brought to the Board. He suggested that they might keep that in mind as they deliberate as to the final form for the policy. He said the original dollar limit was $1,000 and they later went all the way to $10,000. The Board asked staff what could be done so that so many agenda items would not be coming forward, and the only way to accomplish that was to raise the dollar amount required for prior Board approval.
Mrs. Parks asked if the last part of this policy on page A-6 which states, "Employees of the district who make unauthorized purchases in the name of the district are subject to personal liability for such unauthorized purchases," was being enforced? Mr. Dean said he could not recall any instance in which it had been enforced, but it did not happen very often. Mrs. Parks said she thought if this was going to be a part of the policy, it should be followed.
Referring to an earlier comment, Mr. Dempsey asked Mr. Dean if he was saying in 1992, the policy said $1,000? Mr. Dean affirmed that it was not $1,000 in 1992, but sometime before then. Mr. Dempsey said he hoped the district operated on a system of purchase orders, requisitions, etc. He said it was amazing to him that anyone can go out in the name of the district and buy anything and have the district charged for it without
192.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 :M-5
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
appropriate requisitions and purchase order numbers. Mr. Dean stated that they were not supposed to, but it has been done. They were taking steps to eliminate that. Mr. Dempsey said he hoped they are telling all vendors that if they accept a request without appropriate documents, they will be liable for that themselves. Mr. Dean said the vendors had been informed. Mrs. Parks said the audits should reflect that fact also.
Mr. Yeargain said he could remember when they had a contract for thirty some thousand dollars for lawn service and he noticed that it was common to see several items on the encumbrance list at $4,090. There would be three of these on the list, besides what the contract said, all to the same company. He thought this should be looked into. Mr. Kellert stated that the Board needs to keep in mind that these amounts of five, ten or twenty thousand dollars being spent by the There are administrators in district are all within approved budgets. the district who are operating within approved budgets, and are responsible for those budgets. He said that anyone who manages a budget of any size is entitled to some discretion as to how it is spent. Mrs. Silver said that the Board still votes on all the encumbrances even though they are not listed under Purchasing and General Business. The Board can ask questions about the encumbrances. Mr. Dean said every purchase is recorded in the encumbrance list.
Mr. Kellert wanted to recognize that four teams had participated in the Odyssey of the Mind competition. They all happen to be from Classen, and had qualified for the State Tournament being held this weekend in Ada. He said they have four opportunities to send a team to the world competition. Mrs. Parks commented that Mr. Roy Howell, Principal at Northeast High School had written an article about the "Principal for a Day" program. It was printed in the March edition of Better Schools. Mrs. Parks wanted to offer her congratulations and appreciation to Mr. Howell for taking the opportunity to write an article about an activity in Oklahoma City that was printed in a national magazine. Also, Mrs. Parks stated that she hoped a resolution to Rodney King's concern about science equipment at Jefferson Middle School had been resolved.
z 193.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 -Mâ&#x20AC;&#x153;6
(continued)
BOARD MEMBERS' BUSINESS/COMMENTS
PURCHASING AUTHORITY
The Board shall authorize the purchasing department to purchase and
supervise the purchasing of goods and services for the district, including food service purchases, in accordance with state laws and good purchasing practices.
It
shall
be
the
provided goods
available
of
policy
equal
from local
of
the
district
quality and at
suppliers.
to
purchase
locally,
competitive prices
The district purchasing
are
agent
should not be obligated to purchase any item locally that can be secured at a saving from outside sources,
nor bound to purchase
locally unless adequate service and delivery can be given by the local supplier.
Quality, service, and long-term value of the product purchased are important.
For these reasons, the Board will place an emphasis on
quality supplies and products by:
A.
Revising
and
upgrading
specifications
on
all
items
purchased;
B.
Standardizing district purchasing;
C.
Using quality conscious vendors and suppliers;
D.
Designing employee feedback systems for product quality
assessment; A-3
1 of 4
194.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
E.
(continued)
Restructuring the purchasing cycle for more appropriate
delivery of items;
It
F.
Restructuring the inventory system; and
G.
Recognizing outstanding vendors and suppliers.
is recognized that because of emergencies and various market
conditions it is impossible to make hard and fast rules in terms of dollars governing the way in which all purchases are to be made. However,
the
purchasing
shall
department
the
use
following
guidelines: 1.
When
purchasing
$5,-e-00.00
goods
$10, 000.00
or
or
services less,
with
a
value
written
or
telephone
of
quotations from at least three reliable vendors should be invited (prior to committing purchase order) unless the vendor is a sole provider of goods or services, particular
expertise
within
the
scope
of
or has
goods
or
services to be provided;
2.
When
purchasing
goods
or
contractual
costing more than ^-,000.00 $10,000.00,
yearly
services
a formal sealed
bid with written specifications and written invitations
â&#x20AC;˘fcrâ&#x20AC;&#x201D;quotations shall be issued to
interested vendors_^
Board of Education approval will be required prior to
committing funds for $10,000.00 or more expenditures;
A-4
2 of 4 (D-12)
z 195.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996
(continued)
BOARD MEMBERS' BUSINESS/COMMENTS
The superintendent" or designee may,—in case of entergertey,
3.
authorize the purchase of goods or services costing-more
than $5,000.00 without written specifications and" wrrtten invitations for quotations.—The Board shall be notified
promptiy-after such transactions. Sealed
Capital
Bids,
when
applicable,
office
Improvements
originating
will
adhere
to
from
the
all
bid
requirements set forth in the State Competitive Bidding
This would not include the direct purchase
Act of 1974.
of materials,
equipment or supplies.
These purchases
would adhere to the $10,000.00 policy.
4.
Non-emergency—items—costing—over—$-l-Q-rQO-6-7-O6—mus±—fere
approved by the Board in advance of the purchase;'
The superintendent or designee may, in case of emergency,
(any activity or requirement that could not have been
foreseen or planned for) authorize the purchase of goods or services costing more than $10,000.00 without written
specifications and written invitations for quotations. The
Board
shall
be
notified
promptly
after
such
transactions. Authorized
purchases
are
those
purchases
made
pursuant
to
a
purchase order or are confirmation emergency purchases authorized
3 of 4 (D-12)
A-5
196.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 ■ M-9
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
by the director of budget and financial management or designee. All
purchases
will
be
approved
by
the
Board
of
Education
as
directed by statute.
Employees of the district who make unauthorized purchases in the name of the district are subject to personal liability for such unauthorized purchases.
Legal Reference:
Oklahoma Statutes 70 §5-135
A-6
u
4 of 4 (D-12)
197.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 M-10
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Parks reported that the "Day at the Capitol" was informative and challenging. She expressed her appreciation to Vickie White-Rankin for the arrangements she provided the Oklahoma City delegation to visit the legislators. She reported on different activities of the day, and said she hoped Vickie White-Rankin would be allowed some time to give a special report on some of the activities they are concerned about. Mrs. Parks also mentioned a letter from Dr. J.L. Jacobs, expressing his sincere appreciation for the participation of the Oklahoma City Public Schools in the Second Annual Parade Against Crime. She also expressed her appreciation to those attending the Board meeting tonight from Star Spencer for coming to receive the award for being 4A basketball champions. Mr. Tom Yeargain commented that he had not wanted item 2 under Board Member Business listed on the Board Agenda. He said the Superintendent said he would have to come to the Board meeting to have it removed from the agenda which is what he did. He said what he wanted on the agenda was for the superintendent to start complying with the Board decisions. He said the superintendent told him that he did not have to comply with anything that was in a previous administration. Mr. Yeargain said if the Board votes on something, it should be complied with until it was changed. He said that was the basis for this, and if the superintendent doesn't want to comply, then he thought it was time to start looking for another superintendent that would comply, and the Board could find one. Mr. Dempsey said a parent had contacted him from Cleveland Elementary School, who indicated that she had talked to the staff at the school and had gone all the way to the Superintendent's office with a concern. On the eastside of the Cleveland building, there is playground equipment and the fence is directly open to 23rd Street. Since there are kindergarten children playing out there, he felt it would be good if that area could be closed in so children could not run off the playground on to 23rd Street, and outsiders could not have easy access to the campus. He expressed the hope that staff would look at some way of securing that area before a problem occurs.
Mrs. Parks thanked Dr. Sconzo and staff for their assistance in getting information to the counselors in order for students to be in a position to apply for scholarships. She said 79 applications were received, and our students have been very fortunate in receiving scholarships from the National School Boards Association. Also, she mentioned the Science Fair and the outstanding job Dr. Hawthorne Faison, Director of Curriculum Services, did in coordinating it. Mrs. Parks mentioned that some parents have reported they are having problems with various schools not answering and returning calls promptly. She asked that something be done about this. Mrs. Parks said she wanted to thank the schools that had been sending their newsletters. She had received them from Putnam Heights, Star Spencer High School, Jackson, Moon, Classen, and Northeast High School, and she enjoyed reading them. Mr. Yeargain said he also reads all the newsletters and enjoys them very much. He asked the schools to keep sending them.
Mr. Carter requested that Policy G-43, PERSONNEL PROTECTION AGAINST RETRIBUTION, be reviewed and tightened up. He said he would like to see it protect the district more, and suggested that a copy of the reports that are given to the superintendent be given to the Board also. Another policy he wanted to propose would be what he called "Good Government Budget Review Policy." He said he would like to see a nice report, 14 to 15 pages, about every six weeks, denoting the funds in different areas. Also, he would like to have the transfers shown from the different funds, and a statement on the report saying "no federal funds were removed from their designated area," so the Board is not liable.
198.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996
:M-U BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Kellert asked that the Board hear from staff a cost benefit analysis with regard to staff time, money, etc. in keeping the elementary schools in the North Central Accreditation Association. He said the State has significantly raised its standards, and there are other internal mechanisms for measurement. He questioned the feasibility of continuing this association at the elementary level. He said it cost a lot of money; took a tremendous amount of staff time; a lot of time off task of educating children, and he would like to have it explained to the Board why it's important to continue at the elementary level. Mr. Kellert commented on the level of sportmanship of the Star Spencer team. He said a lot of people were extremely impressed with the Star Spencer team, including parents and supporters of the other side.
Mr. Bogle said he would like to add to the compliments and comments about John Marshall and Star Spencer. He was pleased to see the Oklahoma City Public Schools again resuming a leadership role here, both in the academic programs and athletic competitions. Also, he expressed appreciation to Eddie Griffin, Athletic Director, for his success in the athletic program. Mr. Bogle commented that he thought the Board would benefit from regular budget reports on the Bond Fund budget. He requested a monthly update on Bond Issue expenditures and Bond Issue projects. He thanked Dr. Sconzo for the briefing on Core Knowledge and Great Expectations that he requested a few weeks ago. Mr. Bogle requested a similar report on the selection process and procedures used in deciding which students will be accepted for the specialty schools, so the Board members might be informed as patrons inquire and ask about the selection process. Mr. Bogle reported on his attendance at the opening of the Gatewood Annex. He said it was a celebration of a new building, but he felt it was also a celebration on what's good about this district. He was very impressed with the excitement of the parents who were there and the great turnout. He reported that the school is a multi-cultural school with children from many ethic backgrounds, and they presented a program sharing a little bit of the history of their cultures. He said the whole evening was really an exciting and great event. CITIZENS
COMMENTS
Jim Purdy, patron, commented about the Mayor's statement in the paper concerning the perception of the district being a barrier to the development of this community. He then talked about many positive aspects of the students, staff and leadership of the district to show that perception was not true.
Loree Schrank, patron, talked about issues regarding student uniforms. Rikki Abrams, Teacher of the Year Committee, talked about the forthcoming Teacher of the Year Banquet on Thursday, April 18, 1996, at Metro Tech. She encouraged Board members to attend. David Gray, AFT Local 4574, talked about use of time clocks and purchase of floor wax. Ted Metscher, President, OCFT-AFT, talked about block scheduling.
Tom Loy, patron of Quail Creek and Classen, suggested a coalition of Board Members, citizens, administration, teachers, business persons, students, and parents re-engineer education to provide a quality educational model, a blueprint, that could be provided to the legislature. LEGAL
REPORT
Mr. Cleeta John Rogers, General Counsel, said he had provided the Board with written memorandum concerning his legal report for the past few weeks, and two other memorandums concerning new activity in the district.
f
199.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996
M-12 TREASURER
REPORT
Mrs. Sandy Henry, treasurer, presented a routine Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.) SUPERINTENDENT
1.
REPORT
Day Care Task Force Report (Consideration of the proposed fee schedule for 1996-97 will be presented for Board action at the next regularly scheduled meeting of the Board.) The Day Care Task Force Report was presented by Dr. Guy Sconzo. He introduced Mrs. Pam Mustaln, Day Care Coordinator and several of the Day Care Task Force members who were able to attend the meeting. Dr. Sconzo recommended to the Board that they continue Day Care services next year and beyond as they are currently offering this year at an increased fee rate of approximately 5% of the current rate, and at no general fund subsidy.
DISCUSSION
Mrs. Terri Silver commended the report given to the Board members in their packets and expressed appreciation to those who had prepared it. She mentioned that she particularly liked changing the name of the Day Care to Child Development Centers. Mrs. Parks commented that the district had a piece of land that could be used, and she strongly suggested that the Board consider building their own developmental centers using the different universities in this area to assist in these development centers, by using their expertise in helping to build the kind of centers the district can be proud of. She commented that the Board and staff needs to find new ways of doing things, and find new ways of teaching children. 2.
Summer School Proposal for 1996
Approval of the Summer School Proposal for 1996, including sites and tuition fees. R. #218 APPROVAL OF SUMMER SCHOOL PROPOSAL FOR 1996
MOTIONS SECOND:
Thelma R. Parks Frank Kellert
MOVE FOR APPROVAL OF THE SUMMER SCHOOL PROGRAM WITH THE MODIFICATION OF THE ENROLLMENT TUITION FEES AT THE ELEMENTARY LEVEL TO BE HELD AT THE PREVIOUS YEARS LEVEL.
ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Carter,
aye aye aye
Mrs â&#x20AC;˘ Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. Mr. Yeargain left the meeting at 8s45 p.m and was not there at the time of the vote.
DISCUSSION
Dr. Sconzo gave a brief overview of all the summer programs they are recommending to be offered this coming summer, including JTPA funded programs although they are uncertain if they will receive the funding for this program. He mentioned that the recommendation attempts to achieve the goal of running summer school programs without General Fund
200.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 =M-13
SUPERINTENDENT'S REPORT
(continued)
subsidy. He said the only way to do that is to recommend a substantial increase in summer school fees. One new summer school program being offered is an Arts Academy to be offered at Classen, and open to students district wide. He said they will be working very closely with Mary Frates, Director of the Quartz Mountain Summer Arts Institute. He said the program would not be for credit, but for arts enrichment and modeled after the Quartz Mountain approach, with actual sessions offered by professional artists. Mrs. Parks said she had seen on television, recently, where students were lined up signing up for programs and jobs. She asked if that was related to the JTPA program. Dr. Sconzo said it was not related. That was the Mayor's Summer Jobs Program which is not limited to JTPA eligible students, but is open to any young people in the Oklahoma City community. Mr. Dempsey stated that he was very pleased to see the Visual and performing Arts Academy, and felt it was a step in the right direction for the school district. He was disappointed to see the significant tuition increase for summer school, because he felt it would further impact low income disadvantaged children to the point that it would make summer school no longer an option for many of those children. He said the jump this year is a devastating jump in terms of the tuition costs. He said he did not see how they could justifiably go to AFDC families and ask them to invest these dollars in a tuition based program. He said the school being recommended for the elementary summer school was Eugene Field. He felt that with the tuition increase and Title 1 not providing any tuition reimbursement, the children in that neighborhood would not be able to attend that summer school. He expressed that he had a real problem with rates that put summer school out of the reach of a good majority of the children in this district, and did not know how he could support doing that. Mr. Kellert said Mr. Dempsey had raised a very good question. He asked, "How could we go to AFDC families and say this is what summer school is going to cost?" He said the reason they are going to have to do that is because they didn't plan to do it any other way last year in the budget. He said he is increasingly disturbed that there seems to be priorities for a lot of other things, but the cost of the educational opportunities for kids in the summer is embarrassing. He asked that the Board give some thought to setting some money aside for summer school when they go into the budget for next year.
Mrs. Silver asked if the costs of air conditioning in the buildings had been figured into the summer school costs. Dr. Sconzo said it had not, but that their intent was to use the air conditioning. She said that would be an expense from the General Fund. She asked if children could take remedial classes in the Block 8 system during the school year rather than having to take summer school. Dr. Sconzo responded affirmatively. He said that most children who attend summer school do so because retention was recommended or a class was failed that is required toward graduation, but a fair number who enroll in summer school do so for enrichment and advancement. He said the Block 8 would certainly provide another way to make up classes and also to accelerate. He felt that there would still be a need for summer school. Mrs. Silver noted that taking summer school Driver's Education from the district would be considerably less than taking it from an outside agency, and those students would still be saving by taking it through this program.
Mrs. Parks asked if transportation would be provided for the students. Dr. Sconzo said it would not. Mrs. Parks said she thought the designated sites for summer school should remain the same and not be changed after the flyers are sent out like they had been some in previous years. At the request of Mr. Bogle, Dr. Sconzo explained the partnering with the Quartz Mountain and the Kirkpatrick Foundation. He said it was collaborating and consulting with them, but no monetary help. Dr. Sconzo said the intent is that the Arts Academy would pay for itself.
L.-
201.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996
F=
SUPERINTENDENT'S REPORT
(continued)
He said the instructors would be adjuncts, who are paid on a lower rate than teachers are paid. Mr. Bogle added that he would certainly want this program to pay for itself. Mr. Bogle asked what would happen if there were not enough students enrolled in the program for it to be self supporting. Dr. Sconzo said they could have the program with one discipline with as few as 15 students, but no less.
Mr. Dempsey asked to offer an amendment to the motion Mrs. Parks had made to vote the proposals separately for the tuition-based summer school for middle and high schools, tuition-based summer school for elementary, and tuition-based for the proposed Classen Visual and Performing Arts Academy. Dr. Sconzo said there were actually 5 components to the summer school programming since there were two federally funded programs to be considered. Mr. Dempsey said it would be fine with him to vote on the tuition-based summer school for elementary students separately.
Mrs. Parks asked if one teacher would be teaching 2 disciplines such as English I and English II. She said in a situation such as this last year, the students in the English II classes did not feel they were given the same amount of time. Dr, Sconzo said they are proposing that classes not be combined that way. He said the summer school is annually monitored by the State Department just like the regular school year offerings are monitored through the State's accredition process. He said they had been criticized for those combination classes, so they are proposing that classes not be combined to allow classes to be offered.
Mr. Dempsey stated again that he would like to vote on the elementary summer school plan separately, but not the others. Mr. Dempsey said his intention is to have elementary summer school, but he could not vote to raise tuition for low income disadvantaged people. Mr. Bogle asked Dr. Sconzo what the impact on his proposal would be if they reduced the tuition for elementary schools back to $70 which would be a $10 reduction? Dr. Sconzo said it would not significantly hurt the financial situation, but that he could not stand before them and assure them of no General Fund subsidy. He said it would depend upon the number of students enrolled. Mr. Bogle asked if out of district students who enrolled in the Classen Arts Academy would have to pay an extra $30.00 in tuition fees. Dr. Sconzo said they would.
Mrs. Parks inquired if the elementary programs were designed for enrichment or remediation? Dr. Sconzo said they really are more for enrichment, because it's an abbreviated program.
March Education Report - Reading Instruction
Dr. Hawthorne Faison, Director of Curriculum Development, gave an overview of reading instruction today and tomorrow in our district. He shared data that educators and criminologists have irrefutable evidence that there is a connection between illiteracy, the dropout rate, and crime. Eighty-five percent of juvenile offenders have reading problemsâ&#x20AC;˘ Their proposals involves two areas of equal importance; phonics based reading instruction in kindergarten, transition first, and in first grade, and assessing all first graders at the end of the first nine weeks of school in authentic reading. He stressed that it was not the Iowa Test of Basic Skills, but a one on one assessment of the child by trained teachers and community assessors. He stressed also, that teachers will receive heavy training in the teaching of phonics. Children who have not mastered basic reading skills will receive a twotiered instruction program with primary emphasis on reading and secondary emphasis on mathematics. He said it has been proven that this program works. Ms'. Becky sample of the Board thing any
Higgins presented a very interesting and informative what Dr. Faison was talking about. Ms. Higgins thanked for letting her come and talk about the most important child will learn during his or her life, reading.
202.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 :M-15
SUPERINTENDENT'S REPORT
(continued)
DISCUSSION
Mrs. Parks asked what they were doing to help parents be prepared to extend what the children get in the classroom. Dr. Faison said they were not doing nearly as much as they should. He said this is not only an effort to produce accountability among teachers to say that the children must read and will be tested before they can be promoted, but this accountability also needs to be transferred to parents. Mr. Bogle thanked Ms. Higgins for her presentation.
Mrs. Silver asked to what extent this program should be implemented? Dr. Faison said they believed this program should be in all of the schools, and they had discussed that extensively with the Elementary Directors.
Mr. Kellert said in every middle school in the metro area there are sixth graders who cannot read on a second grade level. He asked what was being done to try and prepare these students for high school. Mrs. Pat Meeks, Supervisor of Language Arts, told of some of the things being done to help these students. Mrs. Parks commented that she was happy the schools were going back to teaching phonics, because she felt it better enables the child to read. She also noted that no schools on the middle school level were on the "At Risk" list.
Mr. Carter said he spoke with a number of representatives while he was at the Capitol on Tuesday, and one of them had bills requiring phonics on the house floor. He expressed appreciation for the presentation and the fact that they realize there is a problem in the district. He felt progress is being made. In regard to his presentation on the Day Care Centers, Mr. Bogle asked Dr. Sconzo what procedure was used to determine the location of the day care centers? He said there was only one site in South Oklahoma City, but the majority of the centers were located in close proximity in the central part of the City, and one in the far east part of the district. Dr. Sconzo said that these locations are where the centers have been, and since he was not here, he did not know the reasoning for this. Mr. Bogle questioned if the district is serving the population appropriately when there are four centers clustered easily within a several square block area and then the others are in really remote areas of the district. He asked Dr. Sconzo to address this when he brings back the final proposal in two weeks. Mrs. Parks said she thought there were guidelines for locating those centers. Dr. Sconzo said there were income level guidelines that have to be met, and four of the centers were DHS Centers. Mrs. Parks said historically she thought there are federal guidelines for those centers.
PERSONNEL, MOTION: SECOND:
PAYROLL,
AND
ENCUMBRANCES
Wayne Dempsey Thelma R. Parks
MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES ITEMS lA, IB, AND 1C, TO BE VOTED ON SEPARATELY WITH THE EXCEPTION OF PURCHASE ORDERS 9607486, 9607497, AND 9607498 BEING PULLED FROM THE ENCUMBRANCE LIST; SUPERINTENDENT TO CHECK ON PURCHASE ORDER 9607486.
Vote on Item lA: ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Carter,
MOTION CARRIED 6-0.
R. #219 APPROVAL OF PERSONNEL, PAYROLL, AND ENCUMBRANCES
VOTE ON ITEM LA
Aye Aye Aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
Aye Aye Aye
z 203.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996
:W-16 PERSONNEL, PAYROLL, AND ENCUMBRANCES
(continued)
1995-96 Purchase Orders; April, 1996 Payroll
1.
Approval to issue 1995-96 purchase orders to encumber the following payroll for April, 1996. AMOUNT
P.O. NO.
FUND
OCAS CODE
9620046
GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND SALARY
6-11-000-5300-100
$ 10,250,000.00
6-21-000-5300-100
$
300,000.00
6-31-000-5300-100
$
250,000.00
6-23-000-5300-100
$
1,000,000.00
6-22-000-5300-100
$
500,000.00
9620047 9620048 9620049 9620050
on Item IB;
VOTE ON ITEM IB
ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Carter,
Aye Aye Aye
Mrs. Silver 9 Mrs. Parks, Mr. Bogle,
Aye Aye Aye
MOTION CARRIED 6-0. b.
Ratification of February, 1996, Payrolls Approval for ratification of February, 1996, payrolls previously approved by the Board and upon which warrants have been issued as follows;
1995-96 1995-96 1995-96 1995-96 1995-96
VOTE ON ITEM 1C
General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary
$ 9,390,146.09 $ 290,453.20 $ 132,925.08 $ 1,020,349.24 $ 493,738.53
Vote on Item 1C: ROLL CALL
Mr. Mr. Mr.
Kellert, Dempsey, Carter,
Aye Aye Aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
Aye Aye Aye
MOTION CARRIED 6-0. c.
Personnel and Encumbrances Approval of Personnel following pages.
and
Encumbrances
as
listed
on
the
204.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 J
a
; Mâ&#x20AC;&#x153;17
PERSONNEL, PAYROLL, AND ENCUMBRANCES
(continued)
DISCUSSION
Mrs. Parks inquired about differences in custodial salaries listed on page 2 of the Personnel Employments. Dr. Moore explained these. She inquired if the district was in need of bus drivers since she had seen signs advertising for these positions. Mrs. Parks asked, also, if a person with a criminal record could be hired as a bus driver? Dr. Moore said the district has some very strong guidelines within its policy and persons considered for employment have to meet those. Mrs. Parks inquired about several purchase orders on the encumbrance list. Mrs. Silver requested three items be removed from the encumbrance list, or postponed for further investigation. The purchase order numbers were 9607486 to Apple Computer Inc. for the Middle School Office, and two purchase orders to Daytimers, Inc., 9607497 and 9607498 for calendars and related office supplies for the Elementary School Division.
Mr. Bogle added a footnote to this request regarding computers. He said a lot of large employers are now making policy decisions regarding computers that they all be the same hardware and the same software. He felt it might be worthwhile to explore that.
Mrs. Silver mentioned that on the Daytimers order that one of the orders involved a daytimer planner with a cowhide cover for $90. The other one involved a planner with a cover that was $80. She felt they were very excessive for a district that's having to cut its budget. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (23-9607429 through 11-9607740) written during the period 2/27/96 through 03/11/96. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST.-P.O. i 9607429 TO 9607740, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.
l/v-T?
EDWARD ROMERO
u
3} /
A
DATE
205.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 H-18
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
PROFESSIONAL-TECH]IICAL:
ANNUAL SALARY $21,466.00
MIS/Computer Operator
3-26-96
740/05
Kathryn Kilpatrick
Library Media Serv/ K-5 Librarian
2-26-96
06/16/M+30 $31,575.00
Ellen Maliskas
Heronville/5th Grade
2-26-96
01/03/BA
23,170.00
Cynthia Sartin
Ridgeview/3rd Grade
3-1-96
01/03/BA
23,170.00
Kelli Sullivan
Hawthorne/Trans-1st
3-11-96
01/03/BA
23,170.00
2-19-96
01/03/MA
24,200.00
Greg Lewis
CERTIFIED:
Veronica Tolliver AEF/Special Center CHILD NUTRITION:
Angelina Alarcon
W N Hills/Entry Kitchen Asst
2-22-96
471/01
$ 4,420.00
Sharon Henderson
Rogers/Entry Kitchen Asst
2-20-96
471/01
4,420.00
Barberrita Blakely
Green Pastures/ Principal's Secretary
2-28-96
125/03
$ 9,460.00
Alfonso Borja
Moon/Hispanic Bilingual Asst
2-13-96
103/01
7,921.00
3-4-96
103/01
7,921.00
CLERICAL:
Kartika Primasari Gatewood/Asian Bilingual Asst
206.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 M-19
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
SITE ASSIGNMENT
NAME
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SAIARY
CUSTODIAL SERVICE! (:
Gerald Cobb
Stonegate/.5 Custodial Worker
3-12-96
158/01
$ 5,556.00
Lauritz Farris
Eugene Field/ Custodial Worker
2-23-96
160/01
10,302.00
Ralph Hines
Taft/.5 Custodial Worker
3-7-96
158/01
5,556.00
James Johnson
Eisenhower/.75 Custodial Worker
2-21-96
158/01
8,333.00
William Russell
Linwood/Custodial Worker
3-11-96
160/01
10,302.00
Carpenter
2-26-96
175/06
$19,591.00
.5 Bus Asst
3-4-96
104/01
$ 4,040.00
Warehouseman/Driver
3-4-96
164/01
$11,607.00
MAINTENANCE: Waymon Woodruff
PUPIL transportat: :ON:
Hope Gross SUPPLY:
Marshall Lucero
z
207.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 H-20
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS SITE ASSIGNMENT
NAME
EFFECTIVE DATE
DISMISSALS: ABANDONED POSITION: CHILD NUTRITION:
Linda Powell
Telstar/Kitchen Asst
1-18-96
PUPIL TRANSPORTATION: [ON: Herbert Jackson
Bus Driver
2-29-96
Thelma Earle
Belle Isle/Counselor
6-7-96
Ginny Evans
AEF/Special Ed
5-31-96
Jayne Hall
Coolidge/3rd Grade
5-31-96
Ruby Langlanais
Hoover/Physical Ed
5-31-96
Vermon Maloy
Longfellow/2nd Grade
5-31-96
Judy McNerney
Eisenhower/1st Grade
3-29-96
Darlene McVay
Longfellow/3rd Grade
5-31-96
Janet Mildfelt
Horace Mann/1st Grade
5-31-96
Carol Wentz
Buchanan/1st Grade
5-31-96
Bonny Wood
Coolidge/1st Grade
5-31-96
Nichols Hills/ Kitchen Asst
3-1-96
RETIREMENTS: CERTIFIED:
CHILD NUTRITION:
Betty Joan Ray
208.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996
â&#x2013; M-21
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OP ABSENCE
209.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 M-22
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
8ITB/AS8IGHMENT
EFFECTIVE DATE
CERTIFIED:
Robin Copeland
Rogers/French Teacher
3-6-96
Eleanor Johannsen
Media Services/Media Specialist
6-12-96
Shawna Maxwell
Madison/1st Grade Teacher
5-31-96
Kay Moore
Special Ed Serv/Speech Lang Path
3-1-96
Evolia Sims
Britton/2nd Grade Teacher
5-31-96
LeAnn Williamson
Alternative Middle/SED/LO Teacher
3-29-96
CHILD NUTRITION SERVICES: Sharon Vargas
Jefferson/Kitchen Asst
3-7-96
Rosa Alvarez
Moon/Hispanic Bilingual Asst
1- 17-96
Beth Dunning
Bodine/Media Asst
5-3-96
Lillian Gniech
Edwards/EDK Asst
2- 20-96
Julio Gonzalez
Linwood/Hispanic Bilingual Asst
3- 15-96
James Bass
Columbus/Custodial Worker
2- 29-96
David Higgins
Johnson/Custodial Worker
3- 8-96
Ronald Lambeth
Dewey/Custodian
2-29-96
Michael Landoll
Cap Hill Elem/Asst Head Custodian
2- 26-96
James Williams
Pierce/.75 Custodial Worker
3- 8-96
Kenneth Wise
Roosevelt/Custodial Worker
2-22-96
CLERICAL:
CUSTODIAL SERVICES:
210.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 M-23
PERSONNEL, PAYROLL, AND ENCUMBRANCES (Continued)
NAME
8ITE/AS8IGNMENT
EFFECTIVE DATE
Nathaniel Berry
Bus Driver
3-5-96
Doyle Cole
Bus Driver
2-23-96
Sandra EeOcins
Bus Driver
2-5-96
Charles Limke
Bus Driver
PUPIL TRANSPORTATION ••
2-23-96
z
211.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996 M-24
PURCHASING
AND
GENERAL
BUSINESS
NONE UNFINISHED
BUSINESS
(NONE)
NEW
U S I N E S S
(NONE) CITIZENS
COMMENTS
(NONE)
BOARD
MEMBERS
COMMENTS
Mrs. Parks said although she is in favor of the Block 8 scheduling, she did not vote for it because she felt parents should be involved in the process. She mentioned an article in the paper that did not give the reason why she did not vote for the Block 8 plan, but it gave an explanation why another Board member did not vote for it. She asked that any information given to the newspaper be fair. Also, she said she felt it is very important to have good minutes so that when people who do not attend the meetings, read the minutes in an agenda, they know what actions were taken. She emphasized again that whoever is giving information to a newspaper should do it in a fair and honest manner.
Mr. Dempsey said he was happy that Mrs. Silver was made aware of those particular items on the encumbrances this evening. He said at $70 a child, the savings on just those three items that were to be purchased this evening would send 40 plus children to summer school. He mentioned hearing Mr. Gray talking about someone purchasing 100 time clocks, and Mr. Dempsy didn't know how many children that would put into summer school. He said he hoped the district's priorities are on children and doing what is best to provide educational opportunities for them, and not things such as leather bound daytimers, fancy computer systems, and time clocks. Mrs. Silver mentioned a concern she had in relation to summer school and students who take AP tests, etc. that parents have to raise funds for at the end of the year. She wondered if there would be a way to work cooperatively with a bank in the area or through activities accounts in the school so parents could put an amount of money aside monthly so the students would be able to participate in these activities. Mrs. Parks announced that the National Sorority of Phi Delta Kappa considers reading as one of its focuses, and they are going to donate to Rockwood Elementary School some library books on April 19th. She invited anyone interested in attending to come to Rockwood at 4:00 p.m. on that day.
Mr. Kellert expressed thanks and appreciation to Mr. Bogle for his year of service as Board President. Mr. Bogle said regarding Policy B-19, he felt it lacked ambiguity when it addressed the issue of citizen's comments and special meetings. He offered an apology to Mr. Metscher because the policy did say that citizen comments shall not be heard on items other than those related to the call of the meeting. He said Mr. Metscher was correct earlier in citing this policy and felt he would have provided the Board with germane information that might have helped in making the decision on
212.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996
BOARD MEMBERS' COMMENTS
(continued)
M-25
Block 8 scheduling. Mr. Bogle asked that the policy be addressed and either exclude or include the issue of whether citizens be allowed to comment at special meetings. As it stands now, he said he felt it was very clear on citizens being allowed to speak at special meetings. He said the tradition of the Board had been to not allow citizen comments at special meetings, but tradition did not override policy. He felt they needed to correct that. Another issue Mr. Bogle asked to be addressed by the Superintendent in a future meeting, was the issue of J and J Chemical. He said it continues to be a lingering controversy. He said his understanding was that they purchased the floor wax in what was described as an emergency condition and that was to have the floors waxed during the Christmas holidays. He said if the district is continuing to purchase wax from J and J Chemical, he would like some explanation as to why, and how it fits purchasing guidelines in the policies. He said he is assuming the answer will be, "No, that was a one time deal," and now they are buying the wax from somebody else.
Mrs. Parks commented about Mr. Bogle's service as president of the Board. She also commended the Superintendent and staff for bringing to the Board the curriculum items, because she felt this is what school is all about. She said these kinds of items really make her happy because she is very concerned about children and their growth and progress.
Mr. Bogle added in regard to Mr. Dempsey's comments, that some staff might interpret the Board's decision to withhold three items from being purchased as micromanagement, and perhaps that would be a fair criticism. Mr. Bogle said he would like to offer an alternative interpretation which is that the Board is concerned about the finances, as they should be. Occasionally there are issues that come forward that are symbolic and he thought the purchases of the $90 covers for the daytimers are a symbolic issue. He asked that they not forget that money doesn't come from a budget, it comes from taxpayers. There are limited resources to do the job that has to be done. If something isn't related to the educational function of the district or to the direct need to run the district, he requested that the Board think twice before approving purchases that may end up being a waste of taxpayer dollars. ADJOURNMENT There being no further business, the meeting adjourned at 10:22 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Wayne Dempsey. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING HAS ADJOURNED.
u
R. #220 ADJOURNMENT 10:22 P.M.
213.
MINUTES OF THE REGULAR MEETING OF MARCH 25, 1996
M-26
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of ^he Clerk^)
President
te Cl^rk
Minuter it^
approved appr r /Z
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the 1996.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
Xitness my hand and seal of this School District this yd pAj? , 1996.
(}
Clerk, Oklahoma *City Board of Education (SEAL)
day
214.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA
M-1
COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 8, 1996, AT 7:00
P.M.
PRESENT:
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member
ABSENT;
Wayne Dempsey, District 4
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mr. Michael Carter gave the invocation and led the pledge of allegiance. ROLL
C A L L
ROLL CALL
At the time of the Roll Call, six (6) members of the Board were present. Mr. Wayne Dempsey was absent. INTRODUCTION
OF
VISITORS
NONE
MINUTES MOTION: SECOND:
OF
PREVIOUS
MEETING (S)
Thelma R. Parks Terri Silver
R. #221 APPROVAL OF MDJDn FOR MARCH, 1996
MOVE FOR APPROVlkL OF THE MINUTES OF REGULAR BOARD MEETING, MARCH 4, 1996; SPECIAL BOARD MEETING, MARCH 11, 1996; AND REGULAR BOARD MEETING, MARCH 25, 1996, AS AMENDED ON PAGE M-13 OF THE MARCH 11, 1996 MEETING ROLL CJALL
Mr. Kellert, Mrs. Parks, Yeargain, Mr.
aye aye aye
Mrs. Silver, Mr. Carter, Mr. Bogle,
aye aye aye
MOTION CARRIED 7-0. DISCUSSION
Mr. Michael Carter asked that the minutes be amended on page M-13 for the meeting of March 11, 1996.
u
f 215.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
M-2 REORGANIZATION OATH OF OFFICE TO KENNY WALKER, DISTRICT 4
ROLL CALL FOLLOWING THE SEATING OF KENNY WALKER
OF
THE
BOARD
OATH OF OFFICE
Mr. Darrel Shepard, Board Clerk, administered the Oath of Office to Mr. Kenny Walker, District 4. ROLL CALL FOLLOWING THE SEATING OF THE NEW BOARD MEMBER
Mr. Darrel Shepard, Board Clerk, called the roll; Mr. Frank Kellert, present; Mrs. Terri Silver, present; Mr. Kenny Walker, present; Mrs. Thelma R. Parks, present; Mr. Michael Carter, present; and Mr. Tom Yeargain, present; Mr. Ron Bogle, present. All present. ELECTION OF BOARD PRESIDENT AND VICE-PRESIDENT FOR 1996-97
1.
BOARD PRESIDENT
With the Superintendent presiding, nominations for the Board presidency were opened.
Mr. Kenny Walker made the motion that the Board dispense with the normal nominations and re-elect the current officers to serve another term as president and vice-president of the Board. Mrs. Thelma R. Parks asked whether this could be done since the Board was voting on both the president and vice-president. Mr. Darrel Shepard said he thought the procedure would be acceptable, since it would be similar to using an acclamation. After discussion, Mr. Walker asked to withdraw the motion.
Mr. Tom Yeargain nominated Mr. Frank Kellert for president, Walker nominated Mr. Ron Bogle.
Mr. Kenny
Mr. Kellert questioned the voting order asking if it would be correct for him to vote first or for Mr. Bogle to vote first. He said in the past voting for the president was by board district order. Mrs. Silver read a section from Policy B-24: BOARD MEETING PROCEDURES, which stated, "The president of the Board shall vote last in all action items." The question was raised whether the president retained that position during this part of the election process. Mr. Cleeta John Rogers said the president is elected to serve until his successor is properly elected. He said Mr. Bogle is still the president and should vote last. On roll call, Mr. Kellert voted for Kellert; Mrs. Silver voted for Bogle; Mr. Walker voted for Bogle; Mrs. Parks voted present; Mr. Carter voted for Kellert; Mr. Yeargain voted for Kellert; Mr. Bogle voted for Bogle. The vote was tied. R. #222 ELECTION OF BOE PRESIDENT: RON BOGLE
On a second roll call, Mr. Kellert voted for Kellert; Mrs. Silver voted for Bogle; Mr. Walker voted for Bogle; Mrs. Parks voted for Bogle; Mr. Carter voted for Kellert; Mr. Yeargain voted for Kellert; Mr. Bogle voted for Bogle. Four voted for Bogle, three voted for Kellert. Mr. Ron Bogle was declared President of the Oklahoma City Board of Education for 1996-97.
Mr. Kellert asked that the record reflect that the vote for president be recorded as one by acclamation, and be a unanimous vote of the Board. Mrs. Parks said she would second that. As there were no objections, this motion was allowed to stand.
216.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996 M-3
REORGANIZATION OF THE BOARD
2.
(continued)
BOARD VICE PRESIDENT
Mr. Ron Bogle, Board President, opened nominations for Vice-President of the Board for 1996-97. Mr. Yeargain nominated Michael Carter. Silver.
Mr.
Carter nominated Terri R. #223
The roll call was as follows: Mr. Kellert voted for Silver; Mrs. ELECTION OF BOE Silver voted Silver; Mr. Walker voted Silver; Mrs. Parks voted Carter; VICE PRESIDENT: Mr. Carter voted for Silver; Mr. Yeargain voted for Carter; Mr. Bogle TERRI SILVER voted for Silver. There were 5 votes for Mrs. Silver; 2 votes for Mr. Carter. Mrs. Silver was elected Vice-President for the Oklahoma City Board of Education for 1996-97. ORGANIZATION OF THE BOARD AND THE ELECTION AND/OR APPOINTMENT OF OTHER OFFICERS Mrs. Terri Silver made the motion, seconded by Mr. Frank Kellert for the election of clerks and other officers for 1995-96 as follows:
BOARD OFFICIALS 3.
Clerk
Mr. Darrel Shepard
4.
Deputy Clerk
Mrs. Rosa Lambeth
5.
Encumbrance Clerk
Mr. Nick Kelly
6.
Assistant Encumbrance Clerk
Mr. Kevin Berry
7.
Minute Clerk
Vacant
8.
Deputy Minute Clerk
Mrs. Joy Vaughan
9.
Treasurer
Mrs. Sandy Henry
10.
Assistant Treasurer
Mrs. Sue Alford
11.
Designated Purchasing Agent
Mr. Belphry Dean
On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; Mr. Bogle, aye. All aye.
DISCUSSION Mrs. Thelma R. Parks inquired about the position of Deputy Minute Clerk, since it had not been a part of the Board's appointed offices. She did not understand why this person was being appointed at this time. She inquired also when the Assistant Encumbrance Clerk was hired by the Board? Mr. Shepard said the Assistant Encumbrance Clerk position had been designated for at least two years. Mrs. Parks said that Mrs. Rosa Lambeth was listed as the Deputy Clerk of the Board, but that that position had been cut when she was moved to Staff Development. Mr. Shepard said that Mrs. Leunbeth had still been the Deputy Clerk when she was in Staff Development.
Mrs. Terri Silver asked what position Mrs. Rosa Lambeth moved from to go to Staff Development? Mr. Shepard said her designation in the superintendent's office was Administrative Assistant to the Superintendent. Mrs. Silver said that was the position that moved to Staff Development, but the Deputy Clerk position remained the same throughout all of this. Mrs. Parks said that was not correct that she was moved when staff was cut. She asked that things be presented correctly to the Board.
R. #224 ELECTION OF BOARD OFFICIALS
217.
MINUTES OF THE REGULAR MEETING OF APRIL 8^ 1996
M-4 BOARD RECOGNITIONS
MEMBER
BUSINESS / COMMENTS
Recognitions Recognition of Thuy Nguyen, Management Information Services, for being appointed as a member of the Advisory Council on Asian American Affairs by Governor Frank Keating. Recognition of two Wheeler Elementary School students who earned State Art Awards. Juan Gayton, Art work to be displayed at State Department of Education Lorenzo Fernandez, State winner in the International Aviation Art Contest
3.
Recognition of the following German exchange students who are participating in an exchange program with students from John Marshall High School. Ms. Nancy Barnum, teacher from John Marshall High School introduced the students and teachers from Germany and gave a short explanation of the program called GAP.
Students
Julia Buck Eva Bolleber Fabian Kessler Eva Raschke Jens Pfaeffle Andreas Unsold Susann Fritzsche Tanja Salmina Susanne Dillmann Katrin Kayser Sandra Rauscher Anika Nepple Katrin Merz
Whitney Averill Joanell Bookman Jeff Collier Amy Fulmer David Harkey Kenneth James Monica Matthews Cheriee Nichols Melissa Perdue Kacie Roesler Jan-Annette Thomas Jennifer Wall Christian Yarger
Teachers
Mr. Erich Bregenzer Mr. Guenter Frank
Mrs. Nancy Barnum Mrs. Jane Taylor
Recognition of the following students who have achieved National Merit Commended status.
Stacey Harris, Northeast High School, National Achievement Commended Scholar Charles Agnello, Northeast High School, National Merit Commended Scholar Paul Debose, Star Spencer High School, National Merit Commended Scholar Recognition of Crystal Smith and 2kmy Barnes, Southeast High School students, for being accepted on scholarship to Southwestern Oklahoma State University's Science and Math Summer Academy. Recognition of the following students who have been named by the Oklahoma Foundation for Excellence as one of 100 Academic AllStaters for 1996.
Ebony Allen, John Marshall High School Charlyce Davis, Northeast High School John Lichtenberger, Northeast High School Recognition of the following students who placed in the Engineering Competition in the Oklahoma City Regional Science and Engineering Fair:
Yonatan Tekleab, Classen SAS, 1st Place Chance Woods, Roosevelt Middle School, 2nd Place Joshua Platt, Webster Middle School, 3rd Place
218.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
H-6
(continued)
Recognition of the Northwest Classen High School's Company Dance Team, who placed fourth in the Small Varsity Division at the NCA National Dance Championship.
Megan Jenni Emily Julie
Brown Butin Garret Howell
Chrystal Kinzalow Larissa Leveridge Shannon McKay Laura Milnes
Olivia Paulson Malinda Starr D'Ann Waterman, Director
Recognition of first-year teachers Edward Holzberger, Roosevelt Middle School, and Susan Billingsley, Jefferson Middle School, for being nominated for 1996 Sallie Mae Awards.
SPECIAL COMMENTS Dr. Crawford presented a plaque to Mr. Bogle for his service as Board President for 1995-96. BOARD MEMBERS' BUSINESS ANNUAL READOPTION OF BOARD'S WRITTEN POLICIES
Annual readoption of Board's written policies, subject to the understanding that all policies not established by law and/or contractual arrangements may be changed at any time through Board action. (Policy readoption during the reorganization meeting is required in Board Policy B-30; BOARD POLICY ADOPTION AND REVIEW.)
MOTION: SECOND:
Frank Kellert Thelma R. Parks
MOVE FOR APPROVAL OF READOPTION OF BOARD'S WRITTEN POLICIES, SUBJECT TO THE UNDERSTANDING THAT ALL POLICIES NOT ESTABLISHED BY LAW AND/OR CONTRACTUAL ARRANGEMENTS MAY BE CHANGED AT ANY TIME THROUGH BOARD ACTION.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
DISCUSSION Mr. Carter asked that staff set a date two or three months in advance to bring Board policies concerns, and the Board review them as a whole at one special meeting. BOARD
1.
MEMBER
BUSINESS/COMMENTS
Level II Student Appeal from Rudy Rios
Consideration of Level II student appeal from Rudy Rios, concerning his suspension from Northwest Classen High School and Hearing Officer's offer for student to attend the Community Literacy Center for the balance of the 1995-96 school year. Option 1
I move the Board uphold the Level I Hearing Officer's decision and continue the suspension as ordered and alternative education as ordered.
R. #225 APPROVAL OF BOARD ANNUAL READOPTION OF BOARD'S POUCH
z
219.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
M-6
(continued)
BOARD MEMBERS' BUSINESS/COMMENTS Option 2
I move the Board overrule the Level I Hearing Officer's decision and reinstate the student at the school effective ____ (Date)
Reference: Board Policy Student Appeals. Appeal evidence and record only. R. #226 APPROVAL OF OPTION 1 TO UPHOLD THE LEVEL I HEARING OFFICER'S DECISION ON STUDENT APPEAL
MOTION: SECOND:
B-28-R2; Hearing is based on the
Order for Level II previously provided
Frank Kellert Michael Carter
MOVE THAT THE BOARD ADOPT OPTION OFFICER'S DECISION.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
1
TO UPHOLD THE
aye aye aye aye
LEVEL
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
I
HEARING
aye aye aye
MOTION CARRIED 7-0.
2.
Approval of Recommended AUTHORITY â&#x20AC;¢
Revisions
to Policy D-12:
PURCHASING
Approval of recommended revisions to Policy D-12: PURCHASING AUTHORITY, as shown on the following pages. (First reading at the March 25, 1996, Board of Education meeting.) R. #227 APPROVAL OF RECOMMENDED REVISIONS TO POLICY D-12
MOTION: SECOND:
Terri Silver Frank Kellert
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO POLICY D-12: PURCHASING AUTHORITY AS AMENDED ADDING THE CLAUSE, "THE CONTRACT CANNOT EXCEED $25,000" AND DEFINING AN EMERGENCY AS "CONDITIONS RESULTING FROM A SUDDEN UNEXPECTED HAPPENING OR UNFORESEEN OCCURRENCE OR CONDITION AND SITUATION WHEREIN THE PUBLIC HEALTH OR SAFETY IS ENDANGERED, AND BOTH AN UNEXPECTED HAPPENING AND PUBLIC SAFETY MUST BE INVOLVED BEFORE AN EMERGENCY CAN BE DECLARED."
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Dempsey, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye no
MOTION CARRIED 6 aye, 1 no. DISCUSSION Mr. Walker said he is assuming this policy also included construction and capitol improvements. He asked if there was enough clarification regarding the sealed bids and capitol improvement items; and also if the central Purchasing Department would take over this part of purchasing? Mr. Belphry Dean, Administrator of the Purchasing Department, responded that the policy was written so that the Purchasing Department would work with Capitol Improvements and make a wide dissemination of the bids to make sure that everyone who is interested will be included in the process. He said once the specifications are written, the Purchasing Department will review them and follow the policy as written as it relates to disseminating the bid.
220.
MINUTES OF THE REGULAR MEETING OF APRIL 3, 1996 M-7
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Parks asked if the original policy was for $5,000 to be used in approving a contract, and it had been raised to $7,500. Mr. Dean said what had actually happened was the formal policy was a little ambiguous as to what would be handled through the bid process. In the proposed policy, they had attempted to delineate that so it would be clear as to what the levels were. In the formal policy, under the emergency clause, $10,000 was being used as a base. Because of the concern expressed at the last meeting, the policy had been revised so that it could be better understood. In the proposed policy, $7500 was being requested as the limit a purchase could be made in-house. Any amount over $7500 would be put out for sealed bids and would come to the Board as an agenda item.
Mr. Yeargain said he would like to see the amount in the policy as a limit to be put back to $5,000. He said he would like that to be in the form of an amendment to the policy today. AMENDED MOTION
MOTION: SECOND:
AMENDED MOTION FAILED
Tom Yeargain Michael Carter
MOVE TO AMEND THE MAIN MOTION ADJUSTING THE CEILING ON PURCHASES FROM $7500 AS INDICATED IN PROPOSED POLICY BACK TO THE $5,000 LEVEL.
Motion died due to a lack of a second when Mr. second.
Carter withdrew the
DISCUSSION Mrs. Silver asked for clarification of what areas Mr. Yeargain wanted changed.
Mr. Yeargain said item 1, item 2, and item 4. On item 4, Mr. Carter inquired how much the superintendent would be allowed to spend in case of an emergency. Mr. Carter said the way it is written the superintendent or his designee could authorize purchases over the $7500 amount. Mr. Dean said it is very difficult to put a dollar amount on what an emergency might be. One example Mr. Dean used was when the HVAC units burst during the night, and the buildings had to be secured. Also, he mentioned the Star School explosion which was an emergency, and the whole building had to be secured. Mr. Dean said however, that on item 4 he would be happy to go along with whatever the Board wished. Mr. Carter said his concern was with the definition of emergency and who the designee would be besides the superintendent. Also, he asked if they could declare an emergency anytime and go over the $7500 amount. He said he understood the two examples given by Mr. Dean as being real emergencies, but he was uncomfortable that at anytime the designee or superintendent could say it's an emergency and go over the $7500. Mr. Bogle asked Mr. Dean if there were some administrative justification as to why $7500 is preferred over $5,000? Mr. Dean said that during the last meeting he indicated was that in their interpretation of the policy, they were using $10,000 as a base. All the items over $10,000 were being brought to the Board in the form of agenda items. That particular level allowed them to operate and move commerce around the district quite comfortably. Mr. Dean said in the re-write he used the State Competitive Bidding Act as a base and that amount is $7500. He said this would allow some latitude to continue the level of operation. Anything over the $7500 that was not pre-approved contractually would be brought to the Board in the form of an agenda item. Mr. Yeargain said he could understand what Mr. Dean was talking about, but he felt $5,000 is an amount that could be used quite easily without coming to the Board. He said he thought $5,000 was quite lenient. Mrs. Silver asked Mr. Dean what particular items he thought this would affect? Mr. Dean said at the last Board meeting there would have been nine more agenda items on the Board agenda.
Mr. Carter asked to withdraw his second on that motion.
221.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
M-8 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Bogle said the amended motion died due to a lack of a second, and the Board would return to the main motion. Mr. Carter said he would like the Board to know who the designee of the superintendent would be on item 4, and how high the amount could go in an emergency.
Mrs. Silver said she would like to offer a friendly amendment to the motion to include the information from the State Statutes on Emergencies which says, "The contract cannot exceed $25,000" and defines emergency as "conditions resulting from a sudden unexpected happening or unforeseen occurrence or condition and situation wherein the public health or safety is endangered, and both an unexpected happening and public safety must be involved before an emergency can be declared." Mrs. Silver asked that reference be made to this Statute in the policy. Mr. Shepard said that could added in item 4. Mrs. Parks asked if it would be superintendent to name a designee?
appropriate
at
this
time
for
the
Dr. Crawford said they would discuss that in Senior Staff meeting and inform the Board in writing. Mr. Bogle asked Mr. Kellert if, as seconder of the motion, he would accept Mrs. Silver's amendment to the motion. He replied affirmatively.
Mr. Bogle said he hoped this policy would send a message that the Board expects the purchases of the district to be made in professional, businesslike way; and that no one will try to find loopholes in the policy, but will purchase in the spirit of the intention that the policy is being made. Mrs. Silver asked what kind of action was meant in the last sentence in the policy which states, "Employees of the district who make unauthorized purchases in the name of the district are subject to personal liability and disciplinary action for such unauthorized purchases."
Dr. Crawford said that the infraction might need to be judged before they make a blanket response to that question. It would depend upon whether if was a flagrant violation, an oversight, dr someone actually trying to circumvent the policy. He said there would be different means of discipline administered depending upon how flagrant the action is. Mr. Walker asked if the Board was going to insert a maximum of $25,000 in the policy. Mr. Shepard said they would for the public competitive bidding items as defined in the statutes.
222.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
H-9 (continued
BOARD MEMBER'S BUSINESS/COMMENTS
4-2-96 OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
D-12
900 NORTH KLEIN, OKMJIOMA CITY, OK 73106
"Establishing Excellence"
REVISED:
ADOPTED:
PURCHASING AUTHORITY The Board shall authorize the purchasing department to purchase and
supervise the purchasing of goods and services for the district, including food service purchases, in accordance with state laws and
good purchasing practices. It
shall
be
the
provided goods
available
of
policy equal
from local
of
the
to
district
quality and at
suppliers.
The
purchase
locally,
competitive prices
district
purchasing
are
agent
should not be obligated to purchase any item locally that can ^e secured at a savings from outside sources, nor bound to purchase
locally unless adequate service and delivery can be given by the
local supplier. Quality, service, and long-te2?m value of the product purchased are important.
For these reasons, the Board will place an emphasis on
quality supplies and products by: A.
Revising
and
upgrading
specifications
on
all
items
purchased; B.
Standardizing district purchasing;
C.
Using quality conscious vendors and suppliers;
D.
Designing employee feedback systems for product quality
assessment; 1 of 4
A-7
223.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996 M-10
(continued
BOARD MEMBER'S BUSINESS/COMMENTS
Restructuring the purchasing cycle for more appropriate
delivery of items;
It
F.
Restructuring the inventory system; and
G.
Recognizing outstanding vendors and suppliers.
is recognized that because of emergencies and various market
conditions it is impossible to make hard and fast rules in terms of
dollars governing the way in which all purchases are to be made. However,
the
purchasing
use
shall
department
the
following
guidelines:
1.
When
purchasing
$5, 000.00
or
goods
$7,500.00
or
services
less,
with
telephone
a
value
of
written
or
quotations from at least three reliable vendors should be invited (prior to committing purchase order) unless the
vendor is a sole provider of goods or services, particular
expertise
within
the
scope
of
or has
goods
or
services to be providedTj, 2.
When purchasing
goods
or
contractual
costing more than $5,000.0-0 $7,500.00,
yearly
services
a formal sealed
bid with written specifications and written invitations â&#x2013; foxâ&#x20AC;&#x201D;quotations shall be issued to interested vendorSj_ Board of Education approval will be required prior to
committing funds for $7,500.00 or more expend!turesr.
2 of 4 {D-12) A-8
224.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996 M-11
(continued
BOARD MEMBER'S BUSINESS/COMMENTS
3.
The superintendent or designee ntayz in case of emergency/ authorize the- purchase of -goods or services costings more than $5,000.00 without written specifications and writLeu
invitations for quotations.—The Board shall be nutlfled
promptly after such transactions.' Sealed
Capital
Bids^
when
applicable,
originating
office
adhere
Improvements
will
from
the
all
bid
to
requirements set forth in the State Competitive Bidding Act of 1974.
processing^ and final
All dissemination,
coordination of such sealed bids will be conducted by the purchasing department in accordance with applicable board policy and state statutes. 4.
Non-emergency—items—costing—over
$10, 000.00—must—be
approved by the Board in advance of the purchase.
The
superintendent
emergency^
or
may^
designee
in
case
of
an
(any activity or requirement that is unforseen
and which will result in irreparable injury to property
or
substantial
financial
loss
if
addressed
not
immediately) authorize the purchase of goods or services
costing
more
$7^500.00
than
without
written
specifications and written invitations for quotations.
The
Board
shall
be
notified
promptly
after
such
transactions.
A-9
3 of 4 (D-12)
225.
1996
MINUTES OF THE REGULAR MEETING OF APRIL S,
M-12
BOARD MEMBER'S BUSINESS/COMMENTS
Authorized
are
purchases
(continued
those
purchases
to
pursuant
made
a
purchase order or are confirmation emergency purchases authorized by the director of budget and financial management or designee.
All
purchases
will
be
approved
by
the
Board
Education
of
as
directed by statute. Employees of the district who make unauthorized purchases in the name
of
the
district
are
subject
to
personal
liability
and
disciplinary action for such unauthorized purchases.
Legal Reference:
Oklahoma Statutes 70 ยง5-135 4 of 4 (D-12) A-10
226.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996 M-13
BOARD
MEMBER
COMMENTS
Mrs. Parks said she had wanted to congratulate the young people for their academic achievements. She thought the Academic All-Staters would receive a thousand dollars. She said the young people and the district needed to be commended for producing three All-Staters, and she hoped they would take the time and send some representations from the Oklahoma City School District to that banquet which will be held in Tulsa. Also, Mrs. Parks, extended a welcome to Mr.Walker to the Oklahoma City Board of Education. She said she thought he would see that the Board is doing fine. She said on behalf of her association with Mr. Dempsey, she wanted to state publicly that Mr. Dempsey is one of the finest Board members that has ever served on the Board. She said he had brought wisdom and vision to the Board and has made things happen. She told how he wanted a bond issue to do many of the things that needed to be done. She wanted the public to know that Mr. Dempsey served the Board well and is going to be missed. She wished him well. Mrs. Parks discussed another concern she found in the Board packet. She said as she read through the Oklahoma City Public School Foundation Task Force Committee that was making an assessment of this district, she said she did not see any organization that would reflect African/American input. Without that input, she did not know how a school district with as many African/American and other minorities could be assessed correctly. She was very concerned and said she hoped that the Board would say to the Oklahoma City Public School Foundation that if they want a genuine input from across the district and assess what is needed in this district, they should have some input from minorities. She said there were 12 organizations on the committee and not one represented the minority groups. Regarding Block Scheduling, Mrs. Parks said she is very impressed with it. She had attended a breakfast meeting in the Star Spencer area, and felt the people there were very enthusiastic about it. She announced a celebration meeting on May 11 to present students who have scored high academically and, also, to discuss the Block 8 Scheduling plan. Also, she said on May 4, the Oklahoma Educator's Hall of Fame will be inducting two people that she knows. She encouraged the Board to take a table at that banquet.
Mr. Yeargain congratulated Mr. Walker on his election to the Board. He reported on the good work that had been done at Jackson Middle School on Saturday. He said they had redone the auditorium, painted ceilings and halls, and were doing a good job. He said Mr. Ron Walker did a good job getting people involved. He requested a complete review of the insurance programs of the district including the purchase of policies, bidding procedures followed, existing agency contracts and purchase agreements, including, also, the Cafeteria Plan of the employees of the district.
Mr. Kellert congratulated Mr. Walker on his election to the Board. Also, he congratulated Mr. Bogle and Mrs. Silver for being re-elected to their respective offices. He requested that at the next Board meeting, that Policy J-08; STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER, be brought to the Board for discussion and Policy J-08-R1, the regulation that goes with that policy. Mr. Carter expressed his welcome to Mr. Walker. He also commended the people who worked at Jackson Middle School for the wonderful job they were doing. Also, he asked for staff's recommendations in regard to doing away with the identification badges, and moving the funds to the video security program being piloted at Northwest Classen High School. Mr. Carter expressed a concern that the annexes at Adams, Fillmore, and Bodine were not being used because they were not hooked up. Mr. Bogle added his welcome to Mr. Walker and expressed appreciation to Mr. Dempsey for his four years of service and dedication to the Board. He also expressed his appreciation to Mr. Kellert for his service to the City, and said he was a model Board member from whom Mr. Walker could learn. Mrs. Parks said she hoped the Board would prepare a token of appreciation for Mr. Dempsey for his service on the Board. She expressed her appreciation to Mr. Bogle and Mrs. Silver for their leadership on the Board. In response to Mrs. Parks' comment. Dr. Crawford said the Senior Staff had purchased a plaque for Mr. Dempsey and would be presenting it to him. Mrs. Parks requested the presentation to be made during a regular Board meeting.
Til.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
s=
M-U BOARD MEMBERS COMMENTS
(continued)
Mr. Bogle said Mr. Dempsey is invited to the next Board meeting if he would like to come, and he hoped Mr. Dempsey would accept the invitation. If he chooses not to come. Dr. Crawford can present the plaque. Mr. Walker thanked everyone for their kind words, and said he is looking forward to serving with everyone over the next four years.
CITIZENS' COMMENTS
CITIZENS 1.
COMMENTS
David Gray, AFT Local 4574, congratulated Mr. Walker on his election. He also commented on the Board Agenda item to seek proposals for outsourcing support services. He explained his concerns with privatization. Roosevelt Milton, NAACP, spoke against any privatization proposal for support services.
Corean Brothers, patron. Northeast High School, talked about the changing of administrators in the middle of the year.
Loree Schrank talked about Mr. Dempsey's service and other district issues.
Ted Metscher, services.
AFT,
talked
against
privatization
of
support
Jim Purdy, patron, Classen School of Advanced Studies, talked about the achievements of students and the struggles needed to attain those achievements by any students.
LEGAL REPORT
LEGAL
REPORT
Mr. Cleeta John Rogers, General Counsel, said he had given Board members a detailed report from the Legal Office, and also had given memorandums for the Board packets. TREASURER'S REPORT
TREASURER
REPORT
Mrs. Sandy Henry, treasurer, presented a routine Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.) SUPERINTENDENT'S REPORT
SUPERINTENDENT 1.
REPORT
Approval to solicit proposals for possible outsourcing of transportation services and custodial services to compare with costs and effectiveness of current in-house services. Any recommended proposal will be brought to the Board along with a comparison, to cost and quality, of in-house services.
Dr. Crawford talked in favor of privatization of Custodial and Transportation Services and gave reasons for the recommendation.
R. #228 APPROVAL TO SOLICIT PROPOSALS FOR POSSIBLE OUTSOURCING OF TRANSPORTATION AND CUSTODIAL SERVICES
MOTION; SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL TO SOLICIT PROPOSALS FOR POSSIBLE OUTSOURCING OF TRANSPORTATION AND CUSTODIAL SERVICES TO COMPARE WITH COSTS AND EFFECTIVENESS OF CURRENT IN-HOUSE SERVICES. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 6 aye, 1 no.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye no
228.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
M-15
SUPERINTENDENT'S REPORT
(CONTINUED)
DISCUSSION Mr. Kellert said he believed the most important administrative position in the district is the building principal, who manages the building. He said he would not close the door to looking at and investigating the options of privatization. He felt the Board needs to know what the options and expectations are. Mr. Kellert said the only issue anyone seems to be addressing on this is cost, and he felt that was clearly a secondary issue. He stated that many of the buildings are not buildings that Board members are proud to take guests in. However, he said performance is not only a responsibility of people doing the job, but a responsibility of the people who manage them. He asked that the discussion not only include the issue of quality of workers, but the quality of management and performance standards. Mrs. Parks stated that she voted against this issue before and planned to tonight. She said she agreed with Mr. Kellert when he said there is a management problem. She felt privatization would be a disservice to employees who have worked a long time, been loyal to the district, and done the best job they could do under the circumstances with the supplies they have. She told of articles she .has read about privatization and no one seemed to recommend it. Mrs. Parks expressed that she had several concerns about the issue.
Mr. Yeargain said he also had several concerns with the issue being discussed. He felt too much emphasis was being put on cost. He gave several examples of negative actions by privatization firms. He expressed concern about the hiring of HVAC technicians, also.
Mrs. Silver said her biggest concern on this issue is Transportation Services. She requested that staff bring back suggested ways to replenish the fleet. Mr. Carter asked whose recommendation it was to privatize. Dr. Crawford said it was his recommendation, but other staff had been involved in the discussion. Mr. Carter voiced his concerns that they document and get people out who give problems. He also expressed a concern about the cost, and expressed that he did not feel the privatization of lawn service was as cost effective as they had thought it would be.
Mr. Walker said he felt they should look at and give the administrative staff the ability to look at all the options. He agreed that the principals are the most important people in the schools, and he felt the Board should send a clear message to all the principals in the district that cleanliness of the schools is a top priority. He felt the Board should help the principals deal with those individuals when they do have problems with an employee's job performance. He requested that when staff brings the issue back to the Board they bring a very cost specific report including how many employees this will affect, what the benefits are, every issue and cost that can be identified, and how that would compare with privatization. Mr. Carter said he would like to see what the cost would be to do a pilot program in an area to see how efficient they are. Mr. Kellert said he was around when the first privatization of the lawn care took place, and the over riding discussion at that time was the fact that they had been inundated with complaints from patrons about the condition of the grounds of the school. It was not a cost driven issue. Mr. Kellert said he would like to see any statistics available that would show the Board there has been an increase in the documentation of non-performance in any of the positions over the last few years. He felt this could be done without any schools or identities of people being given. Mr. Bogle commented that he hoped the Board, while being concerned about money, would never forget that at the other end of the financial decisions are human lives and loyal employees. Still, he said it would be irresponsible to not look at ways in which they could be more efficient and effective in delivering some of these services. Mr. Bogle asked if when they were talking about contracting janitorial services, if they were talking about a district contract to a large corporation or opportunities where one small business might have one or two schools. He felt with local companies there would be that sense of loyalty to the
229.
MINUTES OF THE REGULAR MEETING OF APRIL 8. 1996 M-16
SUPERINTENDENT'S REPORT
(continued)
City and the district. Mr. Bogle wondered if they might look at privatizing middle schools and high schools but not elementary schools. He requested the Board to look at a lot of variations on what is the best way to deliver these services. Mr. Bogle asked Dr. Crawford how privatizing would solve the problem of the aging fleet since that seemed to be the biggest problem the district is facing with Transportation. Dr. Crawford said it would not solve the problem of the aging fleet, but there might be a way with some creative financing to be able to upgrade the fleet to some extent if they are able to privatize.
Mr. Carter asked if neighborhood schools would help the fleet, they would not have as many buses.
since
Dr. Crawford said the neighborhood school concept would allow a decrease in the Transportation fleet to some extent. In response to an earlier comment Dr. Crawford said he did appreciate our employees, and the way he would like to look at this privatization concept is with the privatization companies inheriting the existing employees. If the employees are satisfactory, they will have a position there as long as they would desire. He said he did not think students should have to go to school in a facility that is not as clean as the church they attend or the home they live in. He emphasized that he is not happy with Custodial Services at all. He said this is a study only, as Mrs. Parks said, to see if there are some financial savings, but especially to see if there is some performance improvement that can be gained by privatizing. He acknowledged that in many instances there are not enough supplies and materials for the current custodians to work with, and hoped that could be addressed in a future budget. In response to Mr. Yeargain's question. Dr. Crawford said on the issue of replacing current employees, they would ask and demand that these companies agree to give current employees a fair shot. He felt the Board needs to speak for the students in this district. Employees are important, but he felt too many times things are done that are not best for the students. He asked the Board to at least let them investigate the possibility before them, and see if they can better serve the students of this district. In response to Mr. Bogle's question about the size of the contract, Dr. Crawford said they would like to investigate both possibilities, looking at it from a total concept of one company managing the services or the possibility of smaller companies taking different schools or areas.
2.
Personnel Budget Matters
Dr. Crawford said regarding the matters that had been brought previously on the retirement/resignation concept, a number of employees have not been replaced. He said that over the next several weeks they did intend to bring some additional recommendations on personnel, some reductions in incentives, and some adjustments in mis-aligned salaries. Dr. Crawford said also at the next regular Board meeting that Dr. Moore and Mr. Shepard would be bringing additional information on the fact finder they had discussed earlier in regard to the Bond Issue problems. PERSONNEL
1.
AND
ENCUMBRANCES
Authorization to Schedule Non-renewal Hearings for Judith Hart and Robert Richmond, Jr., Probationary Teachers. Authorization to schedule non-renewal hearings for Judith Hart and Robert Richmond, Jr., probationary teachers. Hearings to be set within the window of May 2, 1996, to June 10, 1996.
I. #229 APPROVAL TO XBEDOLE JON-RENEWAL HEARINGS FOR JUDITH lART AND ROBERT RICHMOND, JR.
MOTION: SECOND:
Michael Carter Tom Yeargain
MOVE FOR AUTHORIZATION TO SCHEDULE NON-RENEW2kL HEARINGS FOR JUDITH HART AND ROBERT RICHMOND, JR., PROBATIONARY TEACHERS FOR MAY 13, 1996 AT 6:00 P.M.
230.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996 M-17
PERSONNEL AND ENCUMBRANCES ROLL CALL
Mr. Mr. Mr. Mr.
(continued)
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye aye aye
MOTION CARRIED 7-0. Authorization to Schedule a Non-renewal Hearing for Phillip Dorn, Unassiqned T & I Teacher.
Authorization to schedule a non-renewal hearing for Phillip Dorn, unassigned T & I teacher. Hearing to be set within the window of May 2, 1996, to June 10, 1996.
MOTION: SECOND:
Thelma R. Parks Tom Yeargain
MOVE FOR AUTHORIZATION TO SCHEDULE A NON-RENEWAL HEARING FOR PHILLIP DORN, UNASSIGNED T & I TEACHER, FOR MAY 13, 1996 AT 6:00 P.M. ROLL CJkLL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
R. #230 APPROVAL TO SCHEDULE A NONRENEWAL HEARING FOR PHILLIP DORN, UNASSIGNED T & I TEACHER
MOTION CARRIED 7-0. 3.
Approval of New Job Description and Salary Schedule for HVAC Technicians.
MOTION: SECOND:
Terri Silver Frank Kellert
MOVE FOR APPROVAL OF NEW JOB DESCRIPTION AND SALARY SCHEDULE FOR HVAC TECHNICIANS; ALSO APPROVAL TO IMMEDIATELY ADVERTISE AND EMPLOY UP TO SIX (6) TECHNICIANS OUT OF THE CURRENT YEAR (1995-96) BUDGET. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye aye aye
MOTION CARRIED 7-0. DISCUSSION Mr. Kellert commented that he recalled at the very beginning of discussions about air conditioning the district they had been informed that they would need several people to run the systems. He inquired if it was anticipated that they would begin with fewer than six people and see how the work load looks before they made the commitment to hire as many as six. Dr. Crawford said that was the plan, but he felt they would need as many as six even for the existing systems. He said these technicians would be used for filter changing, filter screen cleansing, oiling, greasing, and also for water treatment for the new boiler/chiller systems.
R. #231 APPROVAL OF NEW JOB DESCRIPTION AND SALARY SCHEDULE FOR HVAC TECHNICIANS, AND TO ADVERTISE AND EMPLOY UP TO SIX TECHNICIANS
231.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
H-18 (continued)
PERSONNEL AND ENCUMBRANCES
Mr. Kellert asked if it is beyond the abilities of our current workers to train them to fulfill these responsibilities. Dr. Crawford said they could train employees they now have, but there was not enough work force to allow a painter, carpenter, or pipe fitter at this time to move into that area. Mr. Kellert said one of the things he would like to see as they break down the responsibilities of the job is how much of it could be cross-trained into the custodial staff where they could do part of this.
Dr. Crawford said they would this is an item that he felt consider. He reported that properly because of improper spent on the equipment, but properly.
certainly look into this. He added that was completely necessary for the Board to some of the systems now were not working servicing. Millions of dollars had been it will not last unless it is cared for
Mr. Carter stated that it was important to maintain these units or they will not last, but he also felt it would be nice to cross-train or give employees who have worked in the district a chance to be trained for the other units that will be put in the elementary schools later on down the road. Mr. Yeargain said he would like to see someone even more specialized than what they are advertising. He said the district never had a contingency plan on how to clean and repair the units. He said most of the help had just learned by watching as the people worked on them. He noted that employees at Capitol Hill and Southeast are doing their own servicing of the strainers and the filters. Mr. Yeargain said he would like to see them hire someone who really knew how to work on these units.
Dr. Crawford agreed with Mr. Yeargain that they would need more talented technicians to repair the units as time goes on.
Mr, Walker asked if there were any staff who could work on these units now. Mr. Truly Clark, Director of Service Center Operations, said at the present time it was just whoever could get loose to do it. In some cases custodians were doing it, but they really have all they can do with their custodial duties. Mr. Clark said later on they would need to hire more technicians for the HVAC department to keep all the equipment running. Dr. Crawford said they would need to hire at least two more repairman when they get as many as forty schools with the system. Mrs. Parks asked if these people would already be trained to do this kind of maintenance. Mr. Clark said they would not be fully trained. Some of the district people would have to train them, but they should have the basic knowledge of what they are doing. Mrs. Parks said her concern is if they hire these six and maybe others, what will they be paid? She asked if people in our district are capable of performing this job. Mr. Clark said we just don't have enough people to do the jobs that need to be done. He said he always encourages current employees to apply for any positions for which they are qualified. Mrs. Parks said she wanted them to be sure to make it available for the employees of the district.
Mr. Carter noted that if the Board is willing to hire the technicians to do this, he hoped they would have the materials they need to maintain the equipment. 4.
P. #232 APPROVAL OF PERSONNEL AND ENCUMBRANCES
Approval of Personnel and Encumbrances
MOTION: SECOND:
Terri Silver Michael Carter
MOVE FOR APPROVAL OF FOLLOWING PAGES.
PERSONNEL
AND
ENCUMBRANCES AS
LISTED
ON
THE
232.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
M-19 PERSONNEL AND ENCUMBRANCES ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
(continued)
aye aye aye aye
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
MOTION CARRIED 7-0.
DISCUSSION Mrs. Parks said she wanted to thank the person who changed the title on the personnel report, although she didn't like the title "Separations" either. On the encumbrances, Mrs. Parks asked for who and why they were buying more musical instruments. Mr. Dean said this was for the repair of musical instruments out of the Fine Arts Department.
Mr. Walker inquired about several encumbrance items inquired about several other encumbrance items.
Mrs. Parks also
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by her; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9607741 through 23-9608303) written during the period 3/12/96 through 3/27/96. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR
TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE THIS I LIST, P.O. t 9607441 TO 9608303, FROM THE ENCUMBRANCE CLERK. HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. EDWARD ROMERO
DATE
z
233.
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED:
Chad Campbell
Classen SAS/Physical Education Teacher
3-11-96
01/03
$23,170.00
Cheryl Ivester
Lafayette/T-1 Teacher
3-11-96
01/03
23,170.00
Iris Holloway
Western Village/Entry Kitchen Asst
3-25-96
471/01
$ 4,420.00
Sylvia Olvera
Hillcrest/Entry Kitchen Asst
3-25-96
471/01
4,420.00
Sybril Wilson
Prairie Queen/Entry Kitchen Asst
3-25-96
471/01
4,420.00
3-25-96
103/01
$ 3,960.50
CHILD NUTRITION:
PUPIL TRANSPORTATION: Marcella Green
Bus Assistant
234.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
M-21 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
DISMISSALS: ABANDONED POSITION: CHILD NUTRITION:
Paula Stepeny
Telstar/Kitchen Asst
1-18-96
PUPIL TRANSPORTATION:
Bus Driver
3-26-96
Alma Allard
Johnson/5th Grade Teacher
5-31-96
Robert Ley
NW Classen/Math Teacher
5-31-96
Florence Ragsdale Johnson/Primary Teacher
5-31-96
Warren Roberts
RETIREMENTS: CERTIFIED:
Barbara Schrader
Stonegate/1st Grade Teacher
5-31-96
235.
PERSONNEL LEAVE OP ABSENCE
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
STUDY LEAVE: CERTIFIED: Cathi CorneliusColbert
Eisenhower/2nd Grade Teacher
8/20/96
Stephanie Tate
Willow Brook/lst Grade Teacher
8/20/96
236.
M-23
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CERTIFIED: Linda Bankhead
Eisenhower/SED Teacher
5-31-96
Mary Anne Brubaker
Stonegate/3rd Grade Teacher
2-9-96
Laura Culley
Grant/English Teacher
5-31-96
Laura DeReus
Dewey/2nd Grade Teacher
5-31-96
David Overbey
Webster/Science Teacher
5-31-96
Shirley Washington- Northeast/Spanish Teacher Reed
5-31-96
Ann Yeakley
Special Services/Speech Language Pathologist
5-31-96
Lisa Gibbs
W N Hills/Elementary Clerk
3-29-96
Charonda Harrison
Linwood/Media Assistant
6-4-96
Laura Hull
Westwood/EDK Assistant
3-29-96
Monica Lewis
W N Hills/Daycare Assistant
3-29-96
Martha Pierce
Stand Watie/Bilingual Assistant
3-26-96
Khamke Sayarath
Gatewood/Asian Assistant
3-25-96
Garvice Shockley
Putnam Heights/Principalâ&#x20AC;¢s Secretary
4-5-96
Pamela Smith
FEMA/Secretary
2-28-96
Maria Zamacona
Hillcrest/Bilingual Assistant
3-15-96
CLERICAL:
237.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996 M-24
PERSONNEL AND ENCUMBRANCES (Continued)
NAME
8ITE/ASSIGNMENT
EFFECTIVE DATE
CUSTODIAL SERVICES: Curtis Boler
All Schools/Relief Custodian
3-20-96
Lauritz Farris
Eugene Field/Custodial Worker
3-27-96
PUPIL TRANSPORTATION:
Logan Hale
Bus Assistant
2- 26-96
Wendy Vanhoutan
Bus Driver
3- 15-96
238.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
M-25 PURCHASING MOTION: SECOND:
AND
GENERAL
BUSINESS
Michael Carter Tom Yeargain
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH K.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
R. #233 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH K
aye aye aye
MOTION CARRIED 7-0. A.
Proposed Fee Schedule for 1996-97 Day Care Centers
Approval of the proposed fee schedule for 1996-97 Day Care Centers as follows:
ITEM A: FEE SCHEDULE FOR 1996-97 DAY CARE CENTERS
$65/week 3 and 4 year-old Pre-Kindergarten program (Full day 7:00 a.m. - 6:00 p.m.) $24/week 3 and 4 year-old Pre-Kindergarten program (Half day Monday - Thursday) $50/week Child Care - Kindergarten $19/week Before-school child care - Grades K-5 (7:00 a.m. - 8:30 a.m.) $28/week After-school child care - Grades K-5 (3:00 p.m. - 6:00 p.m.) Before/After School child care - Grades 1-5 $42/week (Also Title 1 extended day Kindergarten, 7:00 a.m. - 8:30 a.m. & 3:00 p.m. - 6:00 p.m.) Students enrolled in Before/After School tutoring and enrolled in our Child Development Center will have tuition rates adjusted as follows:
1.
Students in Before/After School charge $42/week) attending:
Before school tutoring only After school tutoring only Before/After school tutoring 2.
(Regular
$35/week $35/week $32/week
$14/week
Students enrolled in After school child care (Regular charge $28/week) attending After school tutoring
B.
Care
Students enrolled in Before school child care (Regular charge $19/week) attending:
Before school tutoring 3.
Child
$23/week
Interlocal Agreement: Independent School District #89 and The City of Oklahoma City
Approval of an interlocal agreement between Independent School District #89 and The City of Oklahoma City where the City of Oklahoma City will construct a circular bus drive north of Southeast 25th (Wheeler Elementary School); construct a sidewalk on the east side of Byers from Southeast 28th, north to Southeast 22nd; construct a playground, which will be available for use by Wheeler Elementary School, and provide all maintenance of the playground. The District will provide all maintenance of the circular bus drive and the sidewalk, to the extent necessary, to keep such in safe condition for the public's use, and to enhance the longevity of each, and agree to follow all requirements of the City Director of Public Works, including but not limited to, reversing the flow of traffic in the teachers' parking lot to coincide with the exit of the circular bus drive. Contract has been reviewed by District's legal counsel.
ITEM B: INTERLOCAL AGREEMENT BETWEEN 1-89 AND CITY OF OKLAHOMA CITY
(
239.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
M-26
PURCHASING AND GENERAL BUSINESS
(continued)
Purchase of Health Supplies and Equipment for Health Services
ITEM C:
PURCHASE OF HEALTH SUPPLIES AND EQUIPMENT FOR HEALTH SERVICES
Approval to purchase health supplies and equipment for use by Health Services from the following companies who submitted the low quotation on specifications and/or general conditions (10 mailed 6 returned): Willis Medical School Health Alert Services, Inc. Nor Med Graver Supply Company, Inc. Boren Safety, Inc. TOTAL
$ 12,005.76 7,982.80 510.00 254.00 561.44 554.76 $ 21,868.76
These purchases are to be charged to account 611-185-2134610-000-0000-000-085. District-wide Needs Assessment Survey Payment ($5,000)
ITEM D: DISTRICT-WIDE NEEDS ASSESSMENT SURVEY PAYMENT
ITEM E: CONTRACT WITH (31ADUATE STUDENTS TO ASSIST IN EVALUATION OF GREAT EXPECTATIONS AND CORE KNOWLEDGE PROGRAMS
ITEM F:
LAWN CARE AGREEMENT: EDDIE PEYTON. TRIPLE "P" COMPANY
Approval to expend $5,000 for the District's share of the expense for a District-wide needs assessment survey. Payment will be made to Oklahoma Market Research ($2,500) and Consumer Data Services ($2,500) as our portion of the total estimated expense of $15,000. (Balance in the amount of $10,000 will be paid by the Oklahoma City Public Schools Foundation.)
E.
Contract with graduate Students to Assist in the Evaluation of the District's Great Expectations and Core Knowledge Education Programs. Approval to contract with 4 to 6 graduate students to assist in the evaluation of the District's Great Expectations and Core Knowledge education programs for a rate of $15/hour. All expenses for the evaluation to be paid with grant funds from the Kirkpatrick Foundation. Contract has been reviewed by District's legal counsel.
Lawn Care Agreement;
Eddie Peyton, Triple lip II Company
Approval to contract for lawn care services with Eddie Peyton, Triple "P" Company who submitted the low bid (2 received). Total contract will cover summer and fall period ending October 20, 1996. Current approval is to cover period ending June 30, 1996. Total estimated expenditure for Phase I mowing through June 30, 1996, in the amount of $123,122 ($48,601/month) is to be charged to General Fund account 611-000-2630-426-000-0000-000-052.
Recommend approval of "Alternate Bid" for grass pick-up and removal on a cost per school basis, to be utilized as needed only. Total expenditure will not exceed $7,000 for the additional service for the length of the contract. Approval for period of July 1, 1996, and ending October 20, 1996, will be submitted at the first Board meeting in July, 1996. ITEM G: PURCHASE OF PLUMBING SUPPLIES FOR USE BY MAINTENANCE DEPT.
Plumbing Supplies;
For Use by Maintenance Department
Approval to purchase plumbing supplies for use by Service Center Operations (warehouse stock) from the following companies who submitted the low quotations (12 mailed - 6 returned):
Hajoca Corporation Ferguson Enterprises TOTAL
2,748.22 11,534.92 $ 14,283.14 $
240.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996 M-27
PURCHASING AND GENERAL BUSINESS
(continued)
(ITEMS H - K RELATE TO BOND ISSUE PROJECTS) H.
Change Order #1 Pope Construction Company; Electrical Work at Taft Middle School
HVAC
and
Related ITEM H:
Confirmation approval (As authorized by Policy D-14) for Change Order #1 resulting in a net change of $0.00 for the contract with Pope Construction Company for the HVAC and related electrical work at Taft Middle School. Change order includes deletion of cooling loop air separator, compression tank and miscellaneous trim and labor, concrete pad for heat exchanger, make-up line w/pressure regulator, and ATF valve (dip tube fitting) for each boiler. Addition of domestic water boiler hook-up and power exhauster w/damper, emergency shut down switch, 2 WYE strainers 6" for heat exchanger, install gas cocks on boilers, boiler gas regulating vents to top of building and install 4 unit heaters in various locations.
$ 1,071,750 - 0 1,071,750 - 0 $ 1,071,050
Original Contract Sum Previous Change Orders Adjusted Contract Sum Net Change on C.O. #1 Total Adjusted Contract Sum
I.
CHANGE ORDER #1 TAFT MIDDLE SCHOOL HVAC BY POPE CONSTRUCTION CO.
Change Order #2 Pope Construction Company; Elementary School
Thelma Reece Parks ITEM I:
CHANGE ORDER #2
THELMA R. PARKS
Approval for Change Order #2 resulting in an increase in the amount ELEMENTARY SCHOOL, of $3,586 for the contract with Pope Construction Company for POPE CONSTRUCTION construction work at Thelma Reece Parks Elementary School. Change COMPANY order includes addition of kitchen equipment required by code, electrical outlets, change of size of sewer lines, domestic water service and electrical modifications.
$ 2,681,000 +6,080 $ 2,687,080 +3,586 $ 2,690,666
Original Contract Sum Previous Change Orders Adjusted Contract Sum Net Change on C.O. #2 Total Adjusted Contract Sum
Change Order #5 J. W. Skaggs Company; School
Nichols Hills Elementary ITEM J:
Confirmation approval (As authorized by Policy D-14) for Change Order #5 resulting in a net change of $0.00 for the contract with J.W. Skaggs Company for the renovation work at Nichols Hills Elementary School. Change order includes sealing existing masonry walls and omitting allowance for testing soil compaction.
$ 2,039,240 +11,301 $ 2,050,541 - 0 $ 2,050,541
Original Contract Sum Previous Change Orders Adjusted Contract Sum Net Change on C.O. #5 Total Adjusted Contract Sum K.
Advertising
for HVAC
Construction
CHANGE ORDER #5 NICHOLS HILLS ELEMENTARY SCHOOL, J. W. SKAGGS CO.
Projects
for
Schools
Listed
Approval to proceed with advertising for HVAC construction projects (only) for the following school sites with estimated costs over $500,000 per project: Eisenhower Elementary School Engineer: Culver & Associates Architects, Inc. A/E Estimated Cost: $1,012,100 (October Budget Estimate: $942,968)
Lee Elementary School Engineer: George Soter A/E Estimated Cost: $909,408 (October Budget Estimate: $704,710)
Capitol Hill Elementary School Engineer: Applied Engineering A/E Estimated Cost: $1,373,214 (October Budget Estimate: $1,248,228)
ITEM K: ADVERTISING FOR HVAC CONSTRUCTION PROJECTS FOR SCHOOLS LISTED
241.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
H-28
PURCHASING AND GENERAL BUSINESS
(continued)
DISCUSSION Mr. Kellert asked about the Change Order on Item I, which was an addition of kitchen equipment (a sneeze guard) as required by code. Mr. Kellert could not understand why this item was not listed in the original plans. Mr. Black, the architect, explained that it was not submitted to them by staff in the original plans, but was discovered to be needed in the code review. Mr. Carter asked Mr. Black if the contracts had been approved before the contracts went before the City for code. Mr. Black said that technically they were. He said they had worked closely with the Child Nutrition Services staff and a consultant, and when they submitted a detailed list of things that were required in the kitchen, it did not include a sneeze guard. Mr. Kellert asked Mr. Black if his firm had subcontracted the design of the food service area to another firm. Mr. Black said they had not, but they had to get input from the Child Nutrition Services Department. Child Nutrition Services Department was working with a kitchen equipment supplier who submitted the recommendations Mr. Black had gotten. Mr. Kellert said if it was a direct result of a recommendation from the district Child Nutrition Services Department, he did not feel he could hold Mr. Black responsible for the oversight. Mr. Kellert said it bothered him that after all they had worked through on this, they came to a change order as a result of someone failing to order something that was required by code. Mr. Bogle said that to his knowledge this was the first error of this nature that this architect had made. He suggested that if this becomes a trend, they should be more greatly concerned. Mr. Shepard said that on item J, there were two numbers reversed. On the Original Contract Sum it should read $2,039,240 and Previous Change Orders should read $11,301. The totals are correct, but he asked that these numbers be changed for the record. Mrs. Silver pointed out on Item B, that the City is working with the school district once again to improve an area that will be beneficial to Wheeler Elementary School.
Mr. Carter questioned if Item A (Day Care fees for 1996-97) was all out of pocket for the parents as discussed in the last meeting. Dr. Sconzo said it was.
On Item F, lawn care, Mr. Carter said he was glad to see the contract was lower than the bid from the previous company who had been doing the work for the last three years. He suggested giving the principals a list so that they will know what is to be done. He asked if the contract is still written with a 10 day mowing period.
Mr. Clark said the lawn service is supposed to mow the campus once every two weeks. Also, they had developed a check list that the contractor is to have signed by one of the administrators at the campus after they have mowed and attach it to their statement before they will be paid. It has the areas on it to be evaluated such as the quality of the edging, weedeating, mowing, grass bagging, etc. Mr. Carter asked if the contract was flexible if the grass needed mowing more or less often. Mr. Clark said that was not in the contract, but the length of time had be specified. Mr. Bogle stated that one of the concerns last year was when tall grass was mowed, it was left on the grounds. He asked Mr. Clark to explain the $7,000 cap for grass pick-up and removal. Mr. Clark said it is an option to be used only if they need to pick it up. He hoped they would not have grass that high this year before they mow it. Mr. Bogle requested that the Board members have a task list also so that they would know what to tell patrons when they ask about the mowing services.
Clarifying a previous statement, Mr. Clark said Mr. Larry Smallwood, Capitol Improvements, said they do have unit pricing in the contract. If additional mowing is needed, they can ask them to do it, but it will have to be paid for extra.
242.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996 M-29
PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Kellert asked if there is flexibility in the agreement that would deal with mowing or not mowing during inclement weather conditions. Mr. Clark said that was the purpose of the evaluation sheet. If the school administrator doesn't sign it, they will not get paid. Mrs. Parks asked who determines whether or not the grass should be picked up. Mr. Clark said he will ask the school administrators when they evaluate the mowing to instruct them to pick up the clippings if it's absolutely necessary.
Mrs. Parks inquired on Item E if the graduate students who will assist in the evaluation of the District's Great Expectations and Core Knowledge education programs would be graduate students who had been exposed to these programs. Dr. Sconzo said this was totally funded by a Kirkpatrick Grant, and the graduate students are trained evaluators, not necessarily trained in Great Expectations or Core Knowledge, just program evaluation.
Mr. Bogle asked Dr. Crawford to pass on to the Kirkpatrick Foundation the Board's appreciation for their support on this program. He thought it was very generous. Mr. Walker questioned on Item A, if the rates were consistent with what they had been charging or if it is a higher rate, and if the fees cover expenses. Dr. Sconzo said it represents about a 5% increase over the fees being charged in this current year, and this will make the day care services self-supporting for the next fiscal year. They have not been in the past. Mrs. Parks said she would like the record Superintendent has agreed to look into Item D.
to
reflect
that
the
243.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
H-30
STATEMENT(S) OF CERTIFICATION
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for resulting in a net ohanoa of So.0.0 ^or, the gefttract with—gflRA Construction company for the, HVAC ASd-telattd jleotrlfislTaft Middle school in the Board of Education Meeting agenda of April 8> 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election
Mr. Charles Allen
(Date)
hereby certify to the best of my knowledge recoiBittendatioh for expenditure of Bond funds for
•i
resulting ia an iaareue_in_th<
with Pope censtruetion Compaav, Reece pSce Bl^aatarg
that
the .rt
t9V aonatrUOtiOa VPtX It TfltW
agenda of Aaril_8, 19ftA is proper in all respects and is within the guidelines for the projects approved by the electors of thie district in the October U, 1993, Bond Election,
Mr. Charles Allen (Date)
TO;
BOARD OF EDUCATION
I hereby certify to the beat of my knowledge that the recommendation for expenditure of Bond funds for Chaaga order #s wuchangs .gjLH.po fog. ■the..oeBtregt with. J,w, a????? gwyv mjrj»nomXoaJFgtk.at .yichola mila-glementary fiLgnOQl in the Board of Education Meeting agenda of April a. 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of thie distrisb in rhe cctober 12..
Bond Elaation,
Mr. Charles Allen (Date)
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996 H-31
UNFINISHED
BUSINESS
(NONE)
BUSINESS
NEW
(NONE) CITIZENS'
COMMENTS
(NONE)
MEMBER S'
BOARD
EXECUTIVE MOTION: SECOND:
COMMENTS
SESSION
Thelma R. Parks Kenny Walker
MOVE TO RECESS FOR 10 MINUTES, AND RECONVENE IN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING (A) THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; (B) A POSSIBLE PENDING CLAIM AGAINST THE DISTRICT ON BID #8372 (ROOFTOP AIR CONDITIONING UNITS); AND (C) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING ROBERT H. MACEY, ET.AL, VS OKLAHOMA CITY SCHOOL DISTRICT NUMBER 89, ET. AL., CASE NO. CJ 96 1899. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0. R E T U R N MOTION: SECOND:
TO
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
R. #234 APPROVAL FOR EXECUTIVE SESSION AT 9:45 P.M.
aye aye aye
The Board went into Executive Session at 9:45 p.m
OPEN
S E S S I O N R. #235 RECONVENE IN OPEN SESSION AT 11:35 P.M.
Thelma R. Parks Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0. IN
OPEN
motion; SECOND:
aye aye aye aye
The Board reconvened at
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
11:35 p.m.
SESSION Frank Kellert Thelma R. Parks
R. #236 APPROVAL OF EMPLOYMENTS:
APPROVAL OF THE EMPLOYMENT OF BARBARA SMITH, FOR THE POSITION OF ACTING BARBARA SMITH, HEJkLTH SUPERVISOR, SCHEDULE 610, STEP 02, ANNUAL SALARY $28,680.00, ACTING HEALTH EFFECTIVE: IMMEDIATELY. SUPERVISOR
245.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996
M-32-
[ N CLARISSA SHAW, AMERICAN INDIAN STUDENT SERVICES COORDINATOR
OPEN
SESSION
(continued)
APPROVAL OF THE EMPLOYMENT OF CLARISSA SHAW, FOR THE POSITION OF AMERICAN INDIAN STUDENT SERVICES COORDINATOR, SCHEDULE 610, STEP 01, ANNUAL SALARY $27,846.00, EFFECTIVE: IMMEDIATELY.
APPROVAL OF THE EMPLOYMENT OF GREG PREDDY, FOR THE POSITION OF SYSTEMS COMPUTER TECHNOLOGY, SCHEDULE 700, STEP 09, ANNUAL SALARY EFFECTIVE: 4/15/96.
GREG PREDDY, PROGRAMMER, SYSTEMS PROGRAMMER!37,338.00, COMPUTER TECHNOLOGY
AOLL
<:all
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
AOTION CARRIED 1-0. ADJOURNMENT R. #231 ADJOURNMENT 11:40 P.M.
There being no further business, the meeting adjourned at 11:40 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by <enny Walker. On roll call, the votes were as follows: Mr. Kellert, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, iye; Mrs. Silver, All aye. iye; Mr. Yeargain, aye; and Mr. Bogle, aye.
THEREUPON THE MEETING WAS ADJOURNED.
246.
MINUTES OF THE REGULAR MEETING OF APRIL 8, 1996 M-33-
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Presid
t
DeputCy^ingte Cl
Minute^
approved
by the , 1996.
Board
of
Education
this
6
day
of
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this , 1996. -
Clerk, Oklahoma City Board of Education
(SEAL)
day
=
247.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 22, 1996, AT 7:00 P.M.
PRESENT:
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member Member
ABSENT i OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mr. Michael Carter gave the invocation and led the pledge of allegiance. ROLL
CALL
ROLL CALL
At the time of the Roll Call, all seven (7) members of the Board were present.
OF
INTRODUCTION
VISITORS
NONE BOARD
MEMBER S'
BUSINESS/COMMENTS
RECOGNITIONS
RECOGNITIONS
Recognition of Lucero Hedrick, Westwood Elementary School, for receiving an Award of Merit in the America the Beautiful Contest. Ms. Janet Paul is Lucero's teacher. Recognition of the following Odyssey of the Mind teams from Classen School of Advanced Studies who placed at the State competition:
Great Impressions - First Place Erin Bailey Nicole LeFrancois Mat Gurley Drew Little Michael & Susan Major, Coaches
Lori Smith Lyndsey Thompson
Omvention - Second Place
Kaydee Bridges Ryan Kinser Pam Kinser, Coach
Jacob Kellert Greg Hallman
Annie Palmer Nathan Anderson
Amusin Cruisin - Second Place
Melissa Cain Sasha Manley Tyson Moore
Jennifer Sconzo Tom Nguyen Melissa Major Blair Elliot Michael & Susan Major, Coaches
Recognition of Emili Gragg, Classen School of Advanced Studies, for having her essay published in a book about the April 19 bombing of the Murrah Federal Building.
z'
248.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-2 RECOGNITIONS
(continued)
Recognition of the following individual and team first place winners who participated in the District Spring TIVY Tournament: Sharia Leino, Heronville Elementary School (4th Grade) Justin Huddleston, Bodine Elementary School (5th Grade) Yonatan Tekleab, Classen SAS (6th Grade) Kelly McCarty, Classen SAS (7th Grade) Timothy Wofford, Jackson Middle School (8th Grade) Artisha Clark, Star Spencer High School (9th Grade)
Betty Wright, Bodine Elementary School, Teacher (4th Grade) Marci McVay, Cleveland Elementary School, Teacher (5th Grade) Michael Seals, Jefferson Middle School, Teacher (6th, 7th, 8th Grade) Recognition of the following JROTC Drill Teams who placed in the Annual JROTC Drill Meet:
Southeast High School - 1st Place - Color Guard, Color Guard (Mixed), Squad Drill With Arms (Mixed), Squad Drill Without Arms (Mixed), Free Style Without Arms U.S. Grant High School - 1st Place
Squad Drill Without Arms (Mixed) Northwest Classen High School - 1st Place Individual Drill
Recognition of the Southeast High School News 101 Crew for being recognized by Channel 4 for a video production on the Fellowship of Christian Athletes: Nate Franco James Ariola Mike Nutt
7.
Tiffany Mosley Jeff Melton Jacob Hostetler
Amber West Bill Hixon, Teacher
Recognition of the following Graphic Services staff members who School Public Relations received awards at the Oklahoma Association's Spring Conference;
Award of Merit - Council of Great City Schools - "Conference Roundup" Newsletters Julie Holmes Terry Newton
Harvey Love James Bibb
Award of Merit - Poster 1-2 Colors - Science Fair Poster
Terry Newton
Harvey Love
Nathan Nero
Recognition of Ms. Susan Gabbard, Nichols Hills Elementary School teacher, for being selected to be recognized in the 1996-97 Disney Channel and McDonald's Salute to the American Teacher. Recognition of Ms. Pat Tremain, Indian Education, for being awarded the National PRIDE (Parents Resource Information for Drug Education) Advisor of the Year Award.
BUSINESS
First reading of recommended revisions to Board Policy G-43: PERSONNEL PROTECTION AGAINST RETRIBUTION AND RETALIATION, as shown on the following page.
2.
Review of Board Policy J-08; STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER, as shown on the following pages.
249.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996 M-3
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
DISCUSSION
Mr. Michael Carter stated that he was impressed with the recommendations by staff and the legal office for Policy G-43, PERSONNEL PROTECTION AGAINST RETRIBUTION. He did express concern that when Board members are informed of wrong doing the amount of information they receive be restricted in case of hearings.
Mr. Frank Kellert asked if the changes would come in the form of regulations? Mr. Darrel Shepard said the changes being referred to by Mr. Carter would be in regulations. In regard to Policy J-08, STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER, Mr. Kellert expressed a concern that qualified students within the district might be turned away, while students from outside the district were being accepted. He felt the main purpose of the magnet schools was for students within the 1-89 school district. He asked that the language, "Students who reside outside 1-89 who wish to attend district magnet schools or other district schools will only be considered for enrollment after it is determined that no additional students from within the district are eligible to attend such schools," be added to the policy. Mr. Shepard said that could be reflected in the policy.
Mrs. Thelma R. Parks said that in implementing this policy, she hoped they would be impartial and consistent with the language of the policy in making the transfers.
Mr. Carter said one of his pet peeves had to do with student recruiting, athletics and other areas. He requested a regulation or addition be written that if a student drops out of the specialty program at that magnet school, that they be assigned back to their original district school. He said looking through the regulation, he did not see anything that would really address that. Mrs. Parks expressed her agreement with this request. Mr. Kenny Walker asked if the district had a procedure to follow up on transfers to make sure students stay in the classes they originally planned to take. Dr. Crawford said he felt that could be handled through a regulation or through a review, but generally there had not been that much concern as long as there was space available.
Mr. Tom Yeargaln noted that over the years he had phone calls in regard to the transfer of special education students from parents who live just a few blocks from one school, but who are in another district. The parent would have to take the child to school, or they would have to be bused a mile and a half across town. He would like to see students have the option of going to the nearest school. Dr. Crawford said if students are being transported it should be because of programs. If there is a similar program close to their residence, they should be allowed to go to school there.
250.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-4 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
G-43
900 NORTH KLEIN. OKLAHOMA CITY, OK 7.3106
ADOPTED: 9-6-94
"Establishing Excellence"
REVISED:
PERSONNEL PROTECTION AGAINST RETRIBUTION
The Board believes that no action should be taken to discourage or discipline any employee by reason of his or her reporting any
substantiated claim of "wrongdoing" within the District. For the purpose of this policy,
"wrongdoing" includes, but is not
limited to: 1.
Violation of the Constitution of the State of Oklahoma,
Regulations and laws of the United States, the State of Oklahoma, and violations of the Code of Oklahoma City;
2. "
Violations of Board Policy or District Regulations;
3.
Intentional misuse or ..destruction of the'assets of this District;
4.
Inappropriate conduct of
any
toward
employee
students,
patrons or employees of this District;
This policy shall not be construed to protect any employee appropriate
disciplinary
who
action
is
otherwise
from
engaged
in
misconduct or is unwilling to perform his or her duties.
The
Superintendent
shall
sistent with this policy
adopt
regulations
and
procedures
con-
in order to ensure compliance with its
terms by those who appoint and/or supervise the employees of this
District.
Legal Reference:
Burk v.K-Mart Corporation, (1989).
A-4
Okl.,
770
P.2d
24
251.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996 M-5
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
â&#x20AC;˘
J-08
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
1-20-81
ADOPTED:
8-7-89
REVISED:
STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER The
Board
students
believes
are assigned.
they
be
will
should
zones
Attendance
identified
the
with
attend once
assigned to
school
receiving
to
school
the
in
a
which
school
subsequent
reassignment plans and shall be changed and/or altered only upon
action by the Board.
Annually, by November 15, the superintendent shall monitor school enrollment
and
send
the
report
to
the
Board
and
members
Before student reassignments are made,
school principals.
all
con-
sideration will be given to existing space in buildings, portable and
demountable
feasible,
use,
student
and
relocation
reassignments
of
will
special keep
program.
students
When
together,
K-12. State law provides that,
under limited and specific circumstan-
ces, students may be allowed to transfer between schools.
Out of
district transfers will be granted only to allow student to par-
ticipate in special education programs which are not available in
that
district;
school
he
or
to
she
allow
a
senior
previously
student
attended;
to or
graduate
to
from
accommodate
the
a
catastrophic medical reason.
A-5
1 of 2
252.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-6 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Intradistrict transfers may be granted at the discretion of the district only
of the student
following a determination that the best interests and/or
school will
be
served
by
the
A
action.
transfer must be obtained if a student attends a school other than his
or her
assigned
school.
The
superintendent
is
directed
to
advise and implement regulations in accordance with this policy.
2 of 2 (J-08)
A-6
253.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996 M>7
BOARD MEMBER COMMENTS
Mr. Kellert announced that the dedication of the Foster Harrington Track at John Marshall would include a ribbon cutting ceremony tomorrow at 12:45. He gave a special invitation to those who would be able to attend.
Mr. Carter reported that Fillmore and Adams annexes are almost completed. Also, he expressed concern that all students are not getting as good an educational foundation as they should nationwide. Mrs. Parks said reading is a national problem, and told of a meeting she attended at the NSBA Conference. She said she would have a full report next week, and thanked members of the Board for allowing her to go.
Mr. Yeargain requested to have a special Board meeting, or a report at the next regular meeting of the Bond Fund Audit with Mr. Steve Sanders, the district's independent auditor. Mr. Carter requested that Board members be made aware of the responses the superintendent and staff make to the citizens who make comments or specific requests during this time allowed for them. CITIZENS'
COMMENTS
CITIZEN'S COMMENTS
1.
Mr. David Gray, AFT Local 4574, asked that the superintendent, staff, and Board of Education keep their agreement not to discuss contract negotiations in an open forum.
2.
Ms. Dorothy M. Brammer, patron. Southeast High School, discussed the problem she was having with the bus not picking her son up regularly.
3.
Ms. Cindy Brown, OEA-OKC, invited the Board members to the Second Annual Teachers' Appreciation Reception to be held Tuesday, May 7. She commended Dr. Sconzo, Gracy Taylor, and Sheryl Jones, of the Oklahoma City Public Schools Foundation for the super job they've done in pulling the business and education communities together. She spoke of concerns with privatization of some service areas.
4.
Mr. Ted Metscher, AFT, spoke on the deregulation issue in regard to Block Scheduling and coaches' planning time.
LEGAL
REPORT
LEGAL REPORT
Mr. Cleeta John Rogers, General Counsel, said other than a matter scheduled for the Executive Session, and memorandums provided to the Board, periodically, he had nothing to add. TREASURER
REPORT
Mrs. Sandy Henry, treasurer, presented a routine Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.)
SUPERINTENDENT'S
1.
REPORT
Approval of District Facilities authorization to proceed.
Needs
TREASURER'S REPORT
SUPERINTENDENT'S REPORT
Study
proposal
and
z
254.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996 M-8
SUPERINTENDENT'S REPORT
(continued)
Dr. Marvin Crawford requested the Board to authorize staff to go forward with the District Facilities Needs Study and a financial needs assessment to determine what type of program might be needed in this district for the next ten years to enable the district to go forward and to address the facility and other needs that are found in a district with a shifting population. R. #238 APPROVAL OF DISTRICT FACILITIES NEEDS STUDY PROPOSAL
MOTION: SECOND:
Michael Carter Mrs. Thelma R. Parks
MOVE FOR APPROVAL OF DISTRICT FACILITIES NEEDS STUDY PROPOSAL AS LISTED. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye aye aye
MOTION CARRIED 7-0. DISCUSSION
Mr. Carter asked if within the study it would be feasible to do an energy management program within the district. He said with just the high schools and middle schools starting with air conditioning this year, utility bills have gone up some. With the introduction of air conditioning in the elementary schools, he felt they would rise considerably. Dr. Crawford said this facility review would include energy education and management. He said he would be providing the Board a communique tomorrow regarding this matter as a separate item. He said they would be investigating energy management among other things.
Mr. Kellert inquired about a Four Phase project started several years ago in which a survey developed through the Benham Group, was sent to all facilities, returned, and tabulated. At the time, the Board chose to go another direction, but he thought there might be some useful information that would be reasonably current that would reflect the perception of need at the building level. Mr. Shepard said they have the original Locke-Wright Reports 1 and 2, and also they had pulled together any data they had received on the part of the Benham Group study. Also, they are using an in-house survey the district took when Dr. Wally Smith was here. These will the basis on which part of this facility study will be based.
Dr. Sconzo reported they have a lot of current data on hand in terms of the facilities from a variety of sources. He said they would be getting demographic projections from a variety of sources such as the City government, the Association of Central Oklahoma governments, and other agencies. Dr. Crawford said they would also like the Board to acknowledge the fact that they would like to get an outside independent source, a demographer, as well in this review.
Mr. Kellert asked if there was any information from the Urban Land Institute that would be useful. Mr. Ron Bogle inquired if they were taking into consideration the issue of attracting a greater percentage of students into the public school system. Dr. Sconzo said that would be a factor to be considered. Mr. Walker said he would like to see some plan to review this a year from now to see if the predictions were correct.
255.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-9 SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle asked why the time frame was selected? Dr. Crawford said they felt they had a lot of this information at hand, and he felt they could provide a good preliminary review by July 1st. Mrs. Parks asked what instrument was used in the past five years to come up with the study they now have, especially where student enrollment is concerned.
Dr. Sconzo said the data they have on hand solely has to do with the facilities in the district, not enrollment. He said they have the Phase I study of the Benham Group that initially began this kind of a study. With respect to enrollment, the data they have is just their year to year projected enrollments which Dr. Kimball's staff provides. Mrs. Parks said she is concerned about the item regarding how many students we service and what the expected increases or decreases are by the year 2005. Dr. Sconzo said the key to these studies is to review annually to see if it is on target or not. He said they are attempting in a very scientific way to look farther out into the future.
Mrs. Parks said she hoped in the process of reassigning students, that the Board will have the most updated data they can possibly have in order to make the kinds of decisions they must make, and not come back in a week or month and say we have something else going here. She wanted to make sure they have that kind of information, so they would not have to reassess what they have done.
Dr. Sconzo said he was confident they would do that. He said the other part of the study was more than just increased enrollment in terms of numbers of students, but also the programs that are going to serve those students. As an example, he said special education programs require more space for fewer students. Mr. Yeargain said he is interested in the facility impact and an item listed at the end of the report regarding possible school closures. He discussed several schools that had large enrollments such as Bodine, Jefferson, and Webster. He hoped they were also talking about opening some schools.
Mrs. Terri Silver said the information they had been given stated the cost of the demographer was not to exceed $1,500, and asked if that amount had been budgeted. Dr. Crawford said that item had not been budgeted, and if they could not find the money for it prior to June 30, they would ask the Board to consider it for a budget item for next year. Mrs. Parks said she was very pleased to know that the curriculum strategy is beginning to take stature in that some have been asked to participate in a survey. If we are moving in an era of technology, that certainly will have an impact on the facilities and the number of students. She asked how much input parents would have with this study. Dr. Sconzo said the patron input should occur at the point where the staff has produced all the data that shows where the district is going in the future, and the implementation begins to take place.
Mr. Bogle noted that he hoped that this will be an objective, dispassionate, data-driven analysis that is not affected in any way by emotion, or politics. He felt the basis for decision making should be pure from other influences. He stated this is not about color, economics, or anything other than the hard, cold facts as it relates to these issues. He expressed that if this could be achieved, it would be a wonderful thing. He questioned how their actions in these next few years will effect the district and parents, such as opening new schools, and programs in different areas. He felt if the district continues to be more and more effective, it will attract more and more students.
Dr. Crawford said he felt staff's charge is to bring the board a comprehensive, thorough, non-political demographics review. The Board will then set the parameters of programs, then they can determine how that might affect the district from that time forward.
z
256.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
(-
M-10 SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle mentioned that in reading about other urban districts, some districts are breaking out of the mode of the traditional school building. He said he thought they should think of different kinds of places that students can be educated other than continuing to build new schools that may be needed now, but may not be needed in another 15 years. He suggested that Board members try to be creative in thinking about alternative spaces and places for students to learn. PROJECT HEARTLAND REPORT
2.
Education Report - Project Heartland Dr. Sconzo reported that Project Heartland is funded from the FEMA grant, and presented Dr. Annette Murphy, Administrator of Project Heartland. Dr. Murphy explained the purpose of the grant, and gave statistics of Oklahoma City Public School students and employees who had a family member or acquaintance killed or injured in the bombing of the Alfred P. Murrah Building on April 19, 1995. She said they provide individual and group counseling, education and resources, but do not provide treatments which is indepth counseling. They provide only crisis counseling which is specified by the FEMA guidelines. There are 21.75 full-time equivalent counselors, 5.25 full-time equivalent interns, and 10 community liaisons. She told how students are identified for the program, and the different types of programs the counselors use to help them. Dr. Murphy introduced Sandra Farley and Annetta McCoy, who each gave a brief overview of their part in the program.
3.
DEREGULATION APPLICATION TO BE SUBMITTED TO THE STATE DEPARTMENT OF EDUCATION Approval to submit a deregulation application to the Oklahoma State Department of Education regarding daily planning periods only for Athletic Coaches/Teachers (Regulation 25.16). The exemption requested is that the standard planning period for coaches working with students in the comprehensive high schools be changed to allow the fourth period to be used for conducting athletic programs; to be implemented during the 1996-97 school year.
Dr. Sconzo asked the Board to approve the deregulation application as a follow up to the approval to implement Block 8 Scheduling with athletics being offered during the school day next year. He said the State Department had advised them that in order to maintain accreditation and avoid any North Central Accreditation deficiencies it would be their advice to submit a deregulation application specifically exempting coaches who provide athletic coaching activities during the last hour of the school day from having planning time during the school day. Their planning time would occur after the school day when heretofore their coaching time would have occurred. R. #239 APPROVAL TO SUBMIT A DEREGULATION APPLICATION REGARDING DAILY PLANNING PERIODS ONLY FOR ATHLETIC COACHRS/TEACHERS TO IBE STATE DEPARTMENT OF EDUCATION
MOTION: SECOND:
Frank Kellert Michael Carter
MOVE FOR APPROVAL TO SUBMIT A DEREGULATION APPLICATION TO THE OKLAHOMA STATE DEPARTMENT OF EDUCATION REGARDING DAILY PLANNING PERIODS ONLY FOR ATHLETIC COACHES/TEACHERS (REGULATION 25.16) ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 6 aye, 1 no â&#x20AC;¢
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no aye
751.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-11 SUPERINTENDENT'S REPORT
(continued)
DISCUSSIONS Mr. Kellert asked if this would have any affect on extra duty pay, or any lowering of that in any way? Dr. Sconzo said it would not. Mr. Yeargain asked Dr. Sconzo if the district could do without the North Central Accreditation Association. Dr. Sconzo said his recommendation would be to continue to have our schools accredited by the North Central Association, and he was not familiar with any other association that could provide accreditation to the district.
Dr. Crawford said a district could function without the regional accreditation, but it does provide easy access into some universities by students that are from a school that does receive regional accreditation. It's quite significant for the secondary schools, especially the high schools. Mr. Walker asked if they had gone ahead with the Block 8 Scheduling regardless of the outcome of this request. Dr. Sconzo said that to date, parent meetings had been held at the high schools, school principals have submitted to the Director of Secondary Schools their first draft of a master schedule for implementing Block 8 Scheduling for next year. Lastly, students have begun this week to complete their course selection classes for next year with a Block 8 Schedule in mind. Mr. Walker inquired if anyone had asked the coaches what they think of this? Dr. Sconzo said they had, and Dr. Moore continues to meet with representatives of the coaches. Dr. Sconzo said when the Board was deliberating the recommendation to implement Block 8 Scheduling it was stated that our Athletic Director had conversations with some coaching staff members, not representing that they were all of the coaches. Mr. Walker asked if other districts who had this program had requested this implementation? Dr. Sconzo said other district's continue to give their coaches a planning period during the school day. Their coaches' schedules would be two teaching periods, a planning period, and an athletic period, but we could not afford to do that. In answer to a question from Mr. Walker, Dr. Sconzo said he expected this to be approved by the State Board of Education, and if it were not approved the district could not afford to proceed. Dr. Sconzo said we should hear back on this within 30 days, and he would recommend they continue assuming it will be approved. In answer to a question from Mrs. Parks, Dr. Sconzo said there would be no planning period for coaches in their coaching season during the school day. When their sport is not in season and they are not coaching, their schedule could revert back to a planning period depending on the sport. Dr. Moore said most of the coaches will have an off-season sport they will be coaching during that time.
Mrs. Parks said she was concerned about whether or not the coaches wanted this. Dr. Sconzo said the coaches who had provided their opinion to him had been favorable toward Block 8 and providing athletics during the school day. He said, however, they have many questions about details of implementation, but until master schedules are reviewed and approved, many of those questions cannot be answered.
Dr. Moore reported that given the procedure that is in place with Mr. Metscher as it relates to negotiations, they had communicated in writing relative to how they will proceed with negotiations on this matter. They basically said they will discuss these major issues in that process. Dr. Moore said what had been shared with him from Mr. Griffin, Athletic Director, and Mr. Metscher, is that there have been ample surveys conducted with the coaches and they have been given an opportunity to respond whether or not they like or dislike the Block Scheduling process. Mrs. Parks said if coaches are placed in a scheduling mode and a course is found to match up with their athletic program, are there any requirements for teaching physical conditioning? Her concern was that a person who needed a class would be given a class to teach that they are not certified for.
258.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996 M-12
SUPERINTENDENT'S REPORT
(continued)
Dr. Moore said that anyone teaching in the area of physical development must be certified and have certain qualifications to teach in those areas. He said even the coaches must meet standards set up by the State Department of Education in order to coach in certain areas. Mrs. Parks felt that should be monitored very carefully. Dr. Moore noted that the district has a very close monitoring process in place, and just recently an individual had to be denied an opportunity to coach, because that person had not met State requirements relative to the training components for coaching. Mrs. Parks said she had some real concerns about that, and she hoped the information the Board is getting will be accurate and each individual will be given the opportunity to excel in the skills that they have. She did not want them to give a person a job just because they need one.
Mr. Bogle said it sounds like Dr. Sconzo is optimistic that the State Board will support this request, but he asked Dr. Crawford what they would do if they don't? Will they stop planning for the Block planning, or is there another plan that will be brought to the Board if this is not approved? Dr. Crawford said if the deregulation is not approved that they would have to address the Board with that matter. He said his recommendation at this time would be to abolish the Block Scheduling and go back to conventional scheduling because of the effects it will have on their budget.
Mr. Bogle asked when they expect to receive a response from this? Dr. Crawford said Dr. Sconzo had calculated within 30 days and he felt that was a safe assessment. Mr. Bogle said it sounded as though there was a possibility they might run into some other obstacles later if coaches don't want to do this. He asked if the option is always available that they will drop the idea of Block 8 Scheduling if the consequences of this act prove to be costly to the district for one reason or another. He asked if there was a possibility that the Board may be brought a request for funding the program because they have not been successful in doing this. Dr. Crawford said if it is not approved, his recommendation would be to maintain conventional scheduling because he knew the effects it would have on the budget, but he would discuss it with the Board. Mrs. Parks said she is not against this particular deregulation, but there are some unanswered questions that make her have a tendency to back away from this because of what has been said earlier tonight.
Dr. Crawford said Mr. Dempsey will be able to attend the next Board meeting and they would ask the Board to present him with a plaque at that time. PERSONNEL,
MOTION: SECOND:
PAYROLL,
AND
ENCUMBRANCES
Thelma R. Parks Frank Kellert
R. #240 APPROVAL OF MOVE FOR APPROVAL OF PERSONNEL, PAYROLL, PERSONNEL, PAYROL^' AND 1C AS LISTED WITH ENCUMBRANCE ITEM AND ENCUMBRANCES VOTED ON SEPARATELY. ITEMS lA, IB, AND 1C WITH ENCUMBRANCE ITEM aye ROLL Mr. Kellert, 23-9608867 TO Mr. no CALL Walker, BE VOTED ON aye Mr. Carter, SEPARATELY
Mr.
Bogle,
MOTION CARRIED 6 aye, 1 no.
aye
AND ENCUMBRANCES ITEMS lA, IB, 23-9608867 ON PAGE E-12 TO BE
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye aye aye
259.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
PERSONNEL, PAYROLL, AND ENCUMBRANCES
(continued)
Vote on Encumbrance Item 23-9608867 on Page E-12: ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye Abstain
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
MOTION CARRIED 6 aye, 1 abstention.
DISCUSSION Mr. Carter inquired of Mr. Belphry Dean, Administrator of the Purchasing Department, about Encumbrance item 23-9608396 on page E-2. He asked what the pagers in this item are going to be used for. Mr. Dean said the pagers were ordered for the Project Heartland counselors and will be paid for by the FEMA grant. Mr. Walker said his name appears on this list and asked if it was appropriate for him to vote on this or should he ask that it be voted separately? Mr. Shepard said he would suggest that it would be pulled also, and that Mr. Walker abstain from voting on that. In checking, Mr. Shepard said he could vote on that item, because it was where they had pre-encumbered the State approved $25 per meeting per diem that is paid to school Board members. This encumbrance allows them to pay Mr. Walker through the balance of this particular fiscal year. 1995-96 Purchase Orders;
Payroll for May, 1996.
Approval to issue 1995-96 purchase orders to encumber the following payroll for May, 1996.
AMOUNT
P.O. NO.
FUND
OCAS CODE
962
GENERAL FUND SALARY BUILDING LEVY SALARY BOND FUND SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND SALARY
6-11-000-5300-100
$ 10,000,000
6-21-000-5300-100
$
300,000
6-31-000-5300-100
$
250,000
6-23-000-5300-100
$
1,000,000
6-22-000-5300-100
$
500,000
962
962 962 962
Ratification of March, 1996, Payrolls
Approval for ratification of March, 1996, payrolls previously approved by the Board and upon which warrants have been issued as follows:
1995-96 1995-96 1995-96 1995-96 1995-96
General Fund Salary Building Fund Salary Bond Issue Salary Federal Funds Salary Child Nutrition Service Fund Salary
$ 8,851,138.62 229,640.36 $ 130,561.02 $ 937,835.58 $ 451,454,17 $
R. #241 APPROVAL OF ENCUMBRANCE ITEM 23-9608867
260.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
PERSONNEL, PAYROLL, AND ENCUMBRANCES
c.
(continued)
Approval of Personnel and Encumbrances as listed on the following pages.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the resignations "information only" in the Personnel Report.
are
provided
as
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9608304 through 23-9608879) written during the period 3/28/96 through 4/15/96. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCI LIST, P.O. 9608304 TO 9608879, FROM THE ENCUMBRANCE CLERK. HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. EDWARD ROMERO
DATE
261.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-15
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
CERTIFIED:
SCHEDULE STEP/LANE
ANNUAL SALARY
Cheri Hare
Lee/SED
3-25-96
03/04 BA
$24,575.00
Kim Priddy
Eisenhower/PE
4-1-96
01/03 BA
23,170.00
Neva Troy
Star Spencer/English
3-25-96
01/G7 MA
25,225.00
Janis Haynes
Mark Twain/Entry Kitchen Asst
3-27-96
471/01
$ 4,420.00
Cynthia Hollins
Classen/Entry Kitchen Asst
4-8-96
471/01
4,420.00
CHILD NUTRITION:
CUSTODIAL SERVICE! (: William Beddoe
Relief Custodian
3-28-96
163/01
$11,057.00
Gary Gray
Pierce/.75 Custodial Worker
3-28-96
158/01
8,333.00
Kerry Love
Polk/.50 Custodial Worker
4-3-96
158/01
5,556.00
John Nebe
John Marshall/ Custodial Worker
4-10-96
160/01
10,302.00
Mechanic
3-28-96
175/01
$18,108.00
GARAGE SERVICES: Steven Smith
PUPIL transportat: [ON:
Alexander Do
Bus Driver
3-18-96
105/02
$ 5,303.00
Vanita Love
Bus Driver
4-1-96
105/02
5,303.00
Bryan Mays
Bus Driver
4-8-96
105/02
5,303.00
262.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-16 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
DISMISSALS: ABANDONED POSITION: CUSTODIAL SERVICES:
Charles Briscoe, Jr.
Jackson/Custodial Worker
12-14-95
PUPIL TRANSPORTATION:
Tao Pham
Bus Driver
11-15-95
Carl Wilkerson
Bus Driver
3-8-96
RETIREMENTS:
CERTIFIED:
Monroe/3rd Grade
5-31-96
Betty J.C. Wright Bodine/4th Grade
5- 31-96
Freda Kuntz
CLERICAL: Ramona Hannah
Drug Education/ Adm secretary
6- 28-96
263.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-17
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CERTIFIED: Dee Ann Bates
Hawthorne/3rd Grade
6-3-94
Kathryn Boehle
Edgemere/5th Grade
5-31-96
Jodi Floyd
Jefferson/SED
5-31-96
Estela Wallis
Capitol Hill Elem/4th Grade
5-31-96
CHILD NUTRITION SERVICES:
Mercy Combs
Manager In Training
3-15-96
Joyce Morphew
Manager In Training
4-26-96
Princella Mumford
Edwards/Kitchen Assistant
3-8-96
CLERICAL:
Victoria Hall-Hooks Creston Hills/CSA Asst
4-12-96
Lourdes Loya
Rancho Vlllage/Blllngual Asst
4-15-96
Jan Schuelein
Southern Hills/Day Care Team Leader
4-1-96
Carlos Silva-Allen
Heronville/Bilingual Asst
4-5-96
Cynthia Simmons
Capitol Hill HS/Principalâ&#x20AC;¢s Secretary
4-15-96
Relief Custodian
4-5-96
Production Technician
4-30-96
CUSTODIAL SERVICES:
Steven Seley GRAPHIC SERVICES: Keith Warren
264.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996 M-18
P U R C H A S I N G i. #2k2 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, B, AND J AS LISTED
MOTION: SECOND:
AND
G E N E R A L
BUSINESS
Michael Carter Tom Yeargain
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, B, AND AS LISTED BELOW.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0.
A. 1996-97 PROFESSIONAL DEVELOPMENT BUDGE:
1996-97 Professional Development Budget Approval of the following 1996-97 Professional Development Budget as follows:
Individual Initiative Computer Workshops Multicultural Education/Parent Outreach Foreign Language Certification Other Professional Development Workshops (New Teachers, Trainers, etc.) Pay for Professional Development Building Leaders and PDAC Members TOTAL (NOTE: CONTINDATION OF CONTRACT WITH SOUTHWEST REGIONAL CENTER, UNIVERSITY OF OKLAHOMA, FOR COORDINATOR OF VIOLENCE PREVENTION
B.
$ 18,000 10,000 7,000 3,000 19,500
6,500 $ 64,000
No Change from 1995-96)
Continuation of Contract with Southwest Regional Center, University of Oklahoma, for Coordinator of Violence Prevention Approval to continue a contract with the Southwest Regional Center located at the University of Oklahoma for services of a coordinator to work with district schools in the area of violence prevention. This expenditure, in the total amount of $8,600, is to be charged to account 623-741-2199-320-000-0000-000-043 and has been approved on our Federal Educational Grant and/or Programs.
(ITEM C RELATES TO A BOND ISSUE PROJECT) PURCHASE OF CEILING TILE AND SUPPLIES FOR USE AT NORTHWEST CLASSEN HIGH SCHOOL
C.
PURCHASE OF CEILING TILE AND SUPPLIES FOR USE AT NORTHWEST CLASSEN HIGH SCHOOL
Approval to purchase ceiling tile and supplies for use at Northwest Classen High School from Cherokee Building Materials who submitted the low quotation on specifications and/or general conditions (8 mailed - 2 returned). This expenditure, in the total amount of $22,114,80, is to be charged to Bond Fund Account 631-109-4700-610000-0000-000-765.
DISCUSSION Mr. Carter asked if Item A was a significant increase in Professional Development? Dr. Crawford said that was actually an allocation from the State Department for Professional Development. Dr. Moore said it was the same amount they had received for this purpose for the last few years. He said it is sent to the district and just flows through the General Funds. Dr. Crawford said it has to be used for staff development.
265.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
PURCHASING AND GENERAL BUSINESS
(continued)
Mrs. Silver pointed out that according to the policy, we are supposed to have this prior to April 1 which we didn't again this year. Also, she said the Board was to have an Identification and Submittal of Professional Development Resources and Activities presented to the Board prior to April 1, which they did not have again this year. She noted that the leaders and PDAC members in this budget are budgeted $6500, which she feels is not equitable in the fact that all members of that committee do not receive a stipend. Certain ones of the committee do. If a patron serves on that committee, that person does not receive the same stipend for the time they volunteer as those who are on staff and volunteer their time. She thinks that is a great inequity for that person, whoever he or she is and from whatever Board District that person comes from. Mrs. Silver's feeling is that if one is going to receive a stipend on that committee, then the entire committee should receive a stipend. She said if they were not going to be consistent with the Professional Development Committee policy in submitting these things to the Board, in conducting the committee, and in putting people on this committee, the policy needs to be changed or the committee needs to be brought in to consistency with it.
Dr. Crawford noted to Dr. Sconzo that Mrs. Silver had raised a point that the Board is out of compliance with the date on submitting this to the Board. Dr. Crawford asked how long had they had this budget and how quickly they could have gotten it to the Board? Dr. Sconzo said his honest response was that he was looking only at the State Department's deadline for submission of the plan which is May 10. He said he did think he had the budget in a time that it could have been presented to the Board prior to this evening. Dr. Crawford said staff would review that and address it, and if it's not possible to comply with the policy, they may make a recommendation. He said they would make a report in writing this week. Dr. Crawford asked Dr. Sconzo to address the matter that some of the members of the Professional Development Committee were not receiving stipends while others are. Dr. Sconzo said that was written into the Professional Development Plan in its inception 3 years ago. He said there has been no movement from the Professional Development Advisory Committee to amend or change that language in the plan via the annual update procedure. He said it remains in the approved plan so consequently they continue to enforce it. Dr. Sconzo said the Professional Development Plan must come as a recommendation from the Professional Development Advisory Committee. Mrs. Silver asked what would happen if the Board does not approve the funds in the budget for them to have stipends? Dr. Sconzo said it would have to go back to the Professional Development Advisory Committee and they would have to deal with that. He said the ultimate approval authority rests with the Board of Education. Mrs. Silver asked if after the Board approves the funds, if the Professional Development Committee get to distribute them the way they want? Dr. Sconzo said it was interpreted that the Board has the authority to authorize or not the allocation of the budget, because the Board is required to approve the allocation before it is submitted to the State.
Mr. Kellert said that about 3 or 4 years ago they had a very lengthy discussion at a Board meeting about moving money from one column to another, where it would go, where discretionary funds were, and where some fixed funds were going to be. Mrs. Parks asked if the Board is not in compliance with the April 1 deadline, what the penalty would be. Dr. Crawford said the Board is in compliance with the State regulation, but are in violation of the Board policy. Mrs. Parks asked again what would be the results of not meeting the April 1 deadline? Dr. Sconzo said the results would be locally determined. He said not complying with the local Board policy is an administrative oversight. He said the Board would not have to do anything in terms of the State receiving the update. Locally, he said he accepts responsibility and apologizes for not complying with our own policy.
(
266.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Carter inquired about the $6500 that is allotted and who the leaders are? Dr. Sconzo said it would be the officers of the Professional Development Advisory Committee. He said every school identifies a staff person who acts as that school's staff development leader, and that person is responsible for coordinating all professional development for that school. The $6500 line item includes the stipend given to each of those 84 professional development building leaders. Dr. Sconzo said the term limits and composition of the committee are all defined in State law. Beyond that is the board policy that addresses how the committee functions and kinds of activities the committee gets involved in.
Mrs. Parks said in regard to item C, that she thought every school that needed ceiling tile should get it. She reported a need for new ceiling tile at Douglass High School, and asked what could be done to replace that tile. Mr. Bogle asked to hold this discussion for Board member comments since it is not a part of the action item, and she could make that request then. Mr. Walker asked if item C was out of Bond Fund money and whether the amount was over or under the estimated cost? Dr. Crawford said it was within the Bond Fund and is within the original estimated cost.
Mr. Walker asked in reference to item B, if the amount was being paid to the individual or to the support services. Dr. Sconzo said the contract is with the University of Oklahoma and it is the Safe and Drug Free School Fund that has funded that position and along with it any associated fringe benefits. The recommendation is that funds be available to continue the arrangement with Mr. May, who is the individual, through the remainder of the fiscal year. Dr. Sconzo said the district has not been paying this all year, but it has come from a federal entitlement grant. Mr. Walker asked why they ran out of money two months early. Dr. Sconzo said when the original proposal was filed with the U.S. Department of Education, they had only included that individual through the end of March or mid-April, because we did not believe we had the funds to carry him through the full fiscal year. At this point in time, we have determined that we do have the funds in the Safe and Drug Free Federal Fund. Mr. Kellert commented on item C, whenever the Board receives information, especially with larger projects, he felt it would be helpful to the Board if they could know where they are with regard to the budget as these project bids and things come in. Then the Board could at least have some idea where they are as they go through the rest of these expenditures, especially with the HVAC.
267.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-21 STATEMENT(S) OF CERTIFICATION
TO;
BOARD OF EDUCATION
I hereby certify to the best of my Knowledge that the recommendation for expenditure of Bond funds for the purchase of celling—tile end aupplies for.use at Northwest Classen High School from CheroKee. Building Materiela in the Board of Education Meeting agenda of April—22..,1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
(Date)
/â&#x2013; 268.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
H-22 JNFINISHED
BUSINESS
(NONE)
a E W
BUSINESS
(NONE) :iTIZENSâ&#x20AC;&#x2DC;
COMMENTS
(NONE)
SOARD
MEMBERS
COMMENTS
:4r. Yeargain said he wanted to thank all the schools for the newsletters Lhe Board members have received. He said they were very interesting and le got a lot of enjoyment out of them. Also, he inquired about his request for information on the district's insurance programs. :'Irs. Parks requested that an assessment be made of what needs to be done :o repair the ceiling at Douglass High School wing B. She said this had seen an item on the agenda for discussion of the ceiling tiles at zarious schools. She would like to see something done immediately for Douglass since it had already been discussed, but had not been done.
;<r. Walker said he has received several newsletters and invitations, and le wanted to publicly thank all the teachers and administrators for :naking him feel very welcome. He said he is looking forward to the rest of his training sessions that are scheduled for the next two weeks. He aid the information he has received from the schools is very Interesting.
Hrs. Silver mentioned that it was a real pleasure to attend the Teacher of the Year banquet, especially since the Teacher of the Year was Dee rox from Taft Middle School, who is a wonderful person. She also oommended the two runner ups, Quiquia Calhoun and Kay Vrooman. She oommended the committee that worked on the Teacher of the Year banquet. ;irs. Parks said she would like to ditto what Mrs. Silver said about the oanquet. She said the runner ups were from Star Spencer High School and Northeast High School, both in District 5.
Hr. Bogle said from time to time Board members will request studies or Items from the superintendent or the district that require some effort, ind the superintendent has requested that the Board consider these just is they do on items before they go on the agenda, that instead of Individual initiative of Board members generating work for staff, that :hey really make those Board initiatives. He said when information is requested by an individual Board member that's of a major nature, that it be brought back as an action item so the entire Board can discuss and zote on that. He said the question would be what would be the line that would divide the minor requests from those that might require Board iction. He said if the Board would give some consideration as to how :hey want to handle that, it will be helpful in facilitating a clear direction for the superintendent and staff about Board desires and objectives. With that in mind, Mr. Bogle commented on the importance of parental involvement in the schools, and asked the question, "What do we do as a district to not only encourage parental involvement, but lelp culturate parents to the district and how we want them to be Involved? How might we train or educate parents to be more involved in ohe district?" He said he would like to see the Board raise those questions and perhaps start some dialogue on their thoughts about oarental involvement in the district. Hrs. Parks said she hoped what Mr. Bogle has said about parental involvement will be done in an open meeting. She said she had some ideas that she picked up at the National School Board's Convention and Lhat was one of them. She said this issue is nationwide where there is Lhat stress and concern for parents to really get involved.
269.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-23
BOARD MEMBERS' COMMENTS
(continued)
Mr. Bogle told Mrs. Parks as she prepared for her report, he would like to know what the district can do to help staff, teachers, and principals to be prepared for proper parental involvement too.
EXECUTIVE
MOTION: SECOND:
SESSION
Kenny Walker Thelma R. Parks
MOVE TO RECESS AND RECONVENE IN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM (A) NEGOTIATIONS WITH EMPLOYEE GROUPS AND ITEM (B) POSSIBLE LITIGATION AND CLAIMS RELATING TO THE WARRANTY, INSTALLATION AND MAINTENANCE OF HVAC SYSTEMS INSTALLED IN DISTRICT FACILITIES. ROLL CALL
Mr. Mr. Mr. Mr.
aye aye aye aye
Kellert, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
MOTION CARRIED 7-0.
The Board went into Executive Session at
R E C 0 N V E N E
IN
MOTION: SECOND:
aye aye aye
9:35 p.m
S E S S I O N
OPEN
R. #243 APPROVAL FOR EXECUTIVE SESSION AT 9:35 P.M.
R. #244 RECONVENE IN OPEN SESSION AT 11:15 P.M.
Thelma R. Parks Terri Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL ClkLL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
IN
OPEN
aye aye aye aye
The Board reconvened at
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
11:15 p.m.
SESSION
No action was reported from the Executive Session.
SO ACTION IN EXECUTIVE SESSION
ADJOURNMENT
There being no further business, the meeting adjourned at 11:16 p.m. . #24f â&#x2013; > The motion for adjournment was made by Thelma R. Parks and seconded by Kenny Walker. On roll call, the votes were as follows: Mr. Kellert, ADJOURNMENT aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, AT 11:16 P.M. aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
270.
MINUTES OF THE REGULAR MEETING OF APRIL 22, 1996
M-24
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Pre:
dent
__ ut / Minut^Clerk
Minut^
approved
by the , 1996.
Board
of
Education
this
day
of
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
â&#x20AC;&#x2122;^tness my hand and seal , 1996.
this School District this
Clerk, Oklahoma*^ City Board of Education (SEAL)
day
271.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MAY 6, 1996, AT 7:00 P.M.
President Member Vice President Member Member Member Member
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
PRESENT:
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. Presentation of colors was given by the Southeast High School JROTC under the direction of Lieutenant Colonel Daryl Bodenhamer.
ROLL
CALL
At the time of the Roll Call, all seven (7) members of the Board were present.
INTRODUCTION
OF
ROLL CALL
VISITORS
(NONE)
MINUTES
MOTION: SECOND:
OF
PREVIOUS
MEETING (S) R. #246 APPROVAL OF MINUTE FOR APRIL, 1996
Michael Carter Kenny Walker
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, APRIL 8, 1996 AND THE REGULAR BOARD MEETING, APRIL 22, 1996 AS AMENDED.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
DISCUSSION Mr. Darrel Shepard noted a change in the minutes of April 22, on page M-19. He asked that a statement made by Mrs. Terri Silver be clarified to say "The entire committee should receive a stipend if one person received a stipend." Mr. Ron Bogle requested that on page M-13 of the April 22 meeting, the third paragraph under "Discussion" be deleted.
272.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-2 BOARD RECOGNITIONS
MEMBERS
BUSINESS/COMMENTS
Recognitions
A special recognition not listed in the agenda was presented to the Southeast High School JROTC, who was selected for an Honor Unit Award by the Department of the Air Force for academic year 1995-96. Recognition of Jessica Huddleston, Bodine Elementary School student, for placing first in the 1996 International Aviation Art Contest, sponsored by the Oklahoma Aeronautics Commission. Recognition of the following who placed in the State Mathematics League:
Classen School of Advanced Studies - 4th Place, Regional 8th Grade Competition; 10th Place, State-wide 8th Grade Competition; 2nd Place, Regional 7th Grade Competition; 7th Place in State-wide Competition
Virgil Teeter, 3rd Place, Regional Competition; 7th Place, Statewide Competition Richard Hestilow, 1st Place, Regional Competition; 3rd Place, State-wide Competition Dirk Neitzel, 13th Place, State-wide Competition Recognition of Sergio Pena and Luz-2kmor Stephens, Southeast High School students, for placing first and second, respectively, in the Oklahoma City Community College Engineering Club Annual Design Contest, "1996 Egg Drop." Recognition of the following 1996 High School Valedictorians and Salutatorians:
Capitol Hill High School Valedictorian: Salutatorian:
Calixto Solis Dana Jackson
Douglass High School Valedictorian: Salutatorian:
Shomari Harris Larry Foster
Emerson Alternative Valedictorian: Valedictorian:
Calista Saunders Diana Williams
U.S. Grant High School
Valedictorians:
Darin Deshazo, Thuy Thi Pham, Phong Huy Tran
John Marshall High School Valedictorian: Salutatorian:
Ebony Allen Sisi Tran
Northeast High School Valedictorian: Salutatorian:
Ryan Mayes John Lichtenberger III
Northwest Classen High School Valedictorian: Salutatorian:
Clinton Furry Megan Brown
Southeast High School
Valedictorian: Salutatorian:
Marla Burgess Jason Barrientez
273.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996 M-3
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Star Spencer High School
Valedictorian: Salutatorian:
Sherita Barrett Maryam Hussain
Recognition of Ms. Joyce Lowery, Supervisor, Psychologists/Psychometrists, for receiving the Faye Catlett School Psychologist of the Year Award. Recognition of Mr. Bobby Mollah, Transportation Department, for safely evacuating students from the bus when confronted by a fire on the bus. Recognition of the following Transportation Department employees who received an Outstanding Service Award by the Oklahoma Association for Pupil Transportation: Shirley Sykes
Garland Davis
Bill Holland
Recognition of Ms. Betty Wright, Bodine Elementary School teacher, for receiving the Oklahoma Education Association "Instructional Excellence in Education Award."
Recognition of Ms. Sandra Ansivino, John Marshall High School assistant principal, for her actions in helping a student who was choking. Recognition of Ms. Cassandra White, John Marshall High School women's basketball coach, for being named All-State Coach for 1996, by the Oklahoma High School Girls' Basketball Assoc. 5.
Recognition of the finalists for 1996-97 Teacher of the Year: Quiquia Calhoun, Northeast High School Kay Vrooman, Star Spencer High School
6.
Recognition of Delores Fox, Taft Middle School, selected 1996-97 Teacher of the Year.
for being
Dr. Marvin Crawford made a special presentation to Mr. Wayne Dempsey, former Board Member, District 4, recognizing his 4 years of service on the Board. (Mrs. Thelma R. Parks accepted for Mr. Dempsey.)
BUSINESS
National Teacher Day, May 7, 1996 Approval of the following proclamation naming May National Teacher Day.
MOTION: SECOND:
7,
1996,
as
Thelma R. Parks Frank Kellert
MOVE FOR APPROVAL OF THE FOLLOWING PROCLAMATION NAMING MAY 7, 1996, AS National teacher day. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
R. #247 APPROVAL FOR PROCLAMATION NAMING MAY 7. 1996 NATIONAL TEACHER DAY
r
TJk. MINUTES OF THE REGULAR MEETING OF MAX 6, 1996
M-4
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
PROCLAMATION WHEREAS, teachers open the doors of learning and opportunity to every child; and
WHEREAS, teachers build bridges between failure and fulfillment, and despair and hope; and WHEREAS, teachers will guide this nation into the 21st century; NOW, THEREFORE, the Board of Education of Independent District Number 1-89, do hereby proclaim May 7, 1996, as
School
NATIONAL TEACHER DAY
Dated this
.,
day of
1996.
President, District 1
Superintendent of Schools
Board Member District 2
Board Member, District 3
Board Member, District 4
Board Member, District 5
Board Member, District 6
Board Member, District 7
Board Related Services and Legal Department Budgets
Board Related Services and Legal Department budgets were given to the Board for their consideration. (As required by Board policy B-44; BOARD RELATED SERVICES) Downtown Outreach Committee, Inc.,
(REST)
Discussion and consideration of the following proposals by the Downtown Outreach Committee, Inc., (REST) who is currently purchasing the Washington Center School, 820 West California Street, on a deferred lease/purchase plan. a.
Downtown Outreach Committee, Inc. (REST) has requested that the Board continue to defer rental payments until January 1, 1997. (Current agreement calls for six years of deferment that ends July 1, 1996).
b.
Downtown Outreach Committee, Inc. (REST) has requested that the Board reduce the purchase price from $180,000, the price set forth in the current lease/purchase agreement, to $75,000.
c.
Downtown Outreach Committee, Inc. (REST) has requested that the $75,000 purchase price include the portion of the property known as the "Print Shop" which was retained by the District and is not included in the current lease/purchase agreement.
d.
Downtown Outreach Committee, Inc. (REST) proposes to purchase the property on or before January 1, 1997, for the price as set forth in (b) above.
275.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996 M-5
BOARD MEMBERS' BUSINESS/COMMENTS
MOTION: SECOND:
(continued)
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF A, B, C, AND D UNDER ITEM 3 OUTREACH COMMITTEE, INC. PROPOSAL.
OF THE DOWNTOWN
SUBSTITUTE MOTION:
MOVE THAT THE BOARD DEFER THE RENTAL PAYMENTS ON THE AGREEMENT WITH DOWNTOWN OUTREACH COMMITTEE, INC. UNTIL JANUARY 1, 1997 AND LEAVE THE BALANCE OF THE AGREEMENT THE SAME.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0.
DISCUSSION
Mr. Shepard explained the proposals being presented for consideration by the Downtown Outreach Committee, Inc., (REST). He said currently the Downtown Outreach Committee, Inc. is in the process of purchasing through a lease/purchase plan the old Washington Center School site at 820 West California. He said the agreement was approved about six years ago under a deferred payment plan, with no payment to be made until 1996. From 1990 to 1996 this organization has been using the building and maintaining it, but making no payments to the district. Beginning in July, 1996, they should start making payments to the School Board to complete that contract. It calls for a few years of annual payments followed by a balloon note payment which would make the total payment to the school district come to about $180,000, the original price approved by the Board of Education. Rest is wanting to change the contract and has asked the Board to consider the four items listed in the agenda, each relating to the other. Mr. Shepard said the organization had two representatives who would like to speak in regards to this proposal. Mr. Bob Bright, of the REST organization, spoke about the Downtown Outreach Committee, Inc. and the services they offer to the homeless. He said they had expended much time and effort on the building to make it what it is today. He said it needs a new roof, new heating and air conditioning, plumbing, electrical systems, asbestos removal, as well as termite damage repair. He said the contractors estimated the cost for these at $250,000. He said the proposal they really want the Board to adopt is for a reduction in the purchase price of the building. He felt that $75,000 for that facility and location is a fair price. He thanked the Board for all that had been done for them in connection with the Washington Center School. Mr. Bogle suggested that the Board ask Mr. Shepard and Dr. Crawford to visit with Mr. Bright and other representatives from the organization and bring a proposal that would be presented for consideration after having had a discussion with their representative, or he said they might want to take action tonight. Mrs. Parks said she cannot understand being asked to sell property for less than half of the original assessed value and also adding the print shop building without adding any extra to the selling price. She said her feeling is that the Board needs more time to consider this proposal before making a decision.
Mr. Kellert asked if the Board had taken action to declare this property surplus. Mr. Shepard said the Board did act in 1989 to approve this particular agreement as a lease/purchase agreement. Mr. Kellert asked if there was a record anywhere of a commercial appraisal having been done on this property. Mr. Shepard said he had talked to someone who
R. #248 APPROVAL FOR SDESTITDIE MOTION TO DEFER RENTAL PAYMENTS ON AGREEMENT WITH DOWNTOWN OUTREACH COMMITTEE, INC. UNTIL JANUARY 1, 1997
276.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-6 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
had been doing appraisals for the district for the last 10 years. He had worked with Mr. Price and had done an appraisal on this property. Mr. Shepard said there had not been a current appraisal, and it would cost about $750 or $800 to do that. Mr. Kellert suggested that the Board formally declare this property surplus, at that point if the property is to be sold for anything outside the terms of the agreement they have presently, it would constitute a new agreement and new sale. He thought it would then have to go out for bid. If the highest or only bid turned out to be less than the appraised value of the property, the Board would have to make a determination to sell below the appraised value.
Mr. Yeargain asked if REST had this property for seven years and had not paid anything? Mr. Shepard said they had not, the terms of the contract as approved by the Board at that time called for the payments to be deferred and start this July. Mr. Yeargain said he agreed with Mrs. Parks and Mr. Kellert. He felt they should do as Mr. Kellert said and go through the approved procedures. Mr. Bogle asked if it was the consensus of the Board that they withdraw this from the agenda and ask staff to be sure procedures are being followed and bring back a recommendation to either initiate actions that would be consistent with procedure and law and/or bring back some recommendation for disposal of the property.
Mr. Carter asked if they could suspend the payment date until January 1, in case the appraisal time and other procedures take longer than the July date? Mr. Shepard said he thought it was appropriate. Mr. Kellert made a substitute motion to have the rental payments deferred until January 1. He said the only discomfort he has with this is the fact that there was an agreement on the books for $180,000. He wanted to make sure that however that amount was arrived at, through bid or whatever, they be careful about entering into an agreement to reduce the price without going through the process again. He questioned whether this was a $75,000 cash transaction in lieu of the $2,000 a month payment agreement.
Mr. Kenny Walker said REST does an excellent job and he had supported the organization, but he felt, too, this was a financial decision. He said although the location is not good, it is almost a city block. He felt they should give Mr. Shepard the ability to go back and negotiate or see where they stand on the procedures. SPECIAL BOND FUND AUDIT REPORT BY STEPHEN H. SANDERS
4.
Special Bond Fund Audit Report by Stephen H. Sanders, CPA, (Auditor for the District)
Inc.
Mr. Steve Sanders, Independent Auditor, presented the Bond Fund Audit report, a copy of which was given to each Board member. Mr. Sanders said there were eight findings. The procedures they followed were to examine 100% of all bidding documents, and they came close to that. The were not able to examine 100% of the prevailing wage that has been paid so far because they have not been able to obtain it from the contractors, but they did obtain a significant percentage of that. He said that normally a project of this size would have an architect who would have oversight and would be looking at that prevailing wage from contractors. We don't have that for Oklahoma City Schools or anyone in the schools looking at the prevailing wage, so it's pretty difficult to persuade some of them to provide him with the documentation. This report addresses the documents they were able to examine. First finding was that on January 13, 1994, Dr. Jack Isch wrote a letter to the prevailing wage section of the State Department of Labor. In it he stated the Oklahoma City Public School system will soon be contracting a number of construction projects which fall under the requirements of the prevailing wage law, and listed 19 separate projects. Mr. Sanders said, in his opinion, that the last six of the projects listed in the audit report could have been sub-divided, because page 2 of an un-numbered Attorney General's Opinion, dated January 26, 1993, states in part that "however the mere fact that 2 undertakings which would otherwise be considered to be separate projects are financed with funds from a single bond issue, does not cause the undertakings to be a single project." Support for this conclusion is also found in the Bond Issue Proceeds Act which is in Title 62, Section 574 of the Act, requires a governmental entity that contemplates a bond issue to publish "a general statement
TJl.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
of all purposes of specific projects for which 70% of the proceeds shall be expended with a further listing of the dollar amounts to be expended on each specific project. I think you listed yours at 100% of the projects which was not good. This language undoubtedly contemplates that funds from a single bond issue may be used to finance a number of separate projects and there's not countervailing reason to conclude that district undertakings should be deemed to be a single project simply because they are financed by funds from the same bond issue." Further, we have Title 40 O.S. 1991 Section 196.2a(D) states that, "Additions to existing facilities shall be deemed to be separate projects if:
1.
The existing facility has been in use for at least one (1) year; and (Mr. Sanders said he believed all of those facilities had been.)
2.
At least one (1) year has elapsed from the completion of the existing facility, (Mr. Sanders commented this was true), or the most recent addition thereto, and the advertisement for bids for the contract or contracts for the addition."
Mr. Sanders stated that he believed that each of the buildings in those six projects, previous detailed, were separate projects, and that the Davis Bacon Wage Act did not apply to them then, nor does it apply to any uncompleted work on these projects now. His recommendation was that the District consider re-negotiating all uncompleted contracts on preexisting buildings for the purpose of reducing the labor costs thereof.
Mr. Sanders said his second finding was that during the course of performing our agreed upon procedures related to bidding documents, he sought to locate all unit ventilators, primarily because they were everywhere in the Service Center, and because in the process of this they began to freeze. He became concerned about whether or not they were doing what they are supposed to do. This apparently was a result of cold weather that was experienced during the period of the audit. Also, he observed that school personnel were used to repair the installed ventilators that failed and also removed parts from the ventilators which were in storage at the Service Center. Paragraph 1.07 of page 15835-2 of the district's specifications required the vendors to unload the units at each sight. He said he assumed that cost was included in their bid. Instead they were all delivered to the Service Center which should have had an affect on the unit price. Page 2, in Addendum 1 added an Epidemic Failure Clause which required the manufacturer to pay damages and develop a cure for problems occurring in more that 5% of the units during any 12 month period. These ventilators were purchased from R & B Equipment. The District's specifications, in paragraph 2.02K, page 15835-3 required that a mixed air sensor be provided and that a low limit thermostat be included to shut off the fan and close the outside air damper when the temperature dropped too low. Paragraph 1.08 on page 15835-2 required the vendor to provide a full parts and labor warranty for five (5) years.
Mr. Sanders said he had discussed the specifications from this equipment with several different individuals. Some were unsuccessful bidders, some were District employees and some were outside architects. Most expressed concern about whether or not this equipment in fact met the specifications of the District when it was bid. His recommendation is that the district hire an outside architect/engineer, who is not presently involved in any of the bond issue projects, to observe and test some of the installed equipment that has not been repaired, if any, some that has been repaired and some that is still in storage at the Service Center for the purpose of determining whether or not it did meet the district's specifications which were used to solicit the bids for the unit ventilators. He also recommended that the District's legal counsel make a determination of who is responsible for performing and paying for the repairs or alterations to the ventilators that have been installed to date that have failed, based on the manufacturer's and vendor's warranties, as well as to determine if the vendor failed to meet the specifications when the ventilators were delivered to the Service Center, instead of each site. In a discussion with Mr. Clark, he said that the school district has expended well over a hundred thousand dollars in its efforts to repair these unit ventilators so far.
M-7
278.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
H-8 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Sanders said the third finding that he had examined a substantial portion of the payroll records of bond issue vendors whose contracts with the district involved labor as well as materials. Several vendors have still not provided their payroll records. The exceptions observed during my examination of the payroll records that were provided are detailed in the Bond Audit Report. Mr. Sanders had a note that when a contractor's wage records indicated several employees with the same wage classification, hourly prevailing wage and wage actually paid, only one (1) instance is reported, in order to reduce the length of the report. His recommendation is that a list of vendors who have not provided their payroll records be compiled by the Service Center and the vendors names be given to the Oklahoma Department of Labor, along with a request from the District for assistance in obtaining the vendor payroll records.
For the vendors whose records have been examined, Mr. Sanders recommended that the district provide a copy of this report to Ms. Brenda Reneau, Oklahoma Commissioner of Labor, along with a written request to verify the discrepancies. If she is in agreement with those findings, she will follow the procedures outlined in Oklahoma Statutes to resolve them.
Mr. Sanders' next finding was a change order in the amount of $107,186 which was made to the contract with Midwest Mechanical Contractors for the Harding Middle School project for HVAC and related electrical work. The change order, which equaled 8.82% of the original contract, (he said the contract could have been changed for up to 10%) for cutting the concrete in a courtyard and putting in new water and sewer pipes at that location. His recommendation was that changes not contemplated in the original specifications for a project always be competitively bid when their nature and cost cause them to fall under the Competitive Bidding Act of 1974.
Mr. Sanders said his next finding was on October 9, 1995, the District's Board of Education approved a contract with Pope Construction Company to construct Thelma R. Parks Elementary School, (which he said he was totally for) subject to Oklahoma's Davis Bacon Prevailing Wage Act. On October 10, 1995, and before a written contract had been executed, the Oklahoma Supreme Court declared the Act to be unconstitutional. In a recent meeting I had with Mrs. Brenda Reneau, she expressed the opinion that the contract could and should have been re-negotiated because it was not subject to the old laws since a written contract had not been prepared and approved by both parties. He said since that meeting he had contacted several attorneys who all agree that the approved bid could have been rejected and a new bid submitted on the contract could have been written to not include prevailing wage requirements. However, the district left prevailing wage in effect which resulted in substantial additional cost on this contract. He said Commissioner Reneau wrote a letter to Mr. Rogers stating that she believes there is a difference between awarding a bid and awarding a signed contract. This was the very next day after the contract had been awarded. He recommended that in the future the district seek out all available sources of information. In the past, the District has leaned pretty heavily on the Commissioner of Labor for advice on prevailing wage. He felt they would benefit by doing that now, since this Commissioner of Labor has a different opinion about it than the previous commissioner. Also, he said quick decisions should not be made because they can result in additional cost to the district. Also, in the meeting with Ms. Reneau, she informed him that Dr. Isch and the Oklahoma Department of Labor, under then Commissioner Dave Renfro, had created two levels of asbestos workers which was contrary to the policies and procedures of the State and Federal Departments of Labor. Kayla A. Bower, Prevailing Wage Director, to Commissioner Renfro, stated in a memo dated July 19, 1994, that she and two investigators had met with Jack Isch and school district attorney Sellars, and discussed the classification issues involved in the upcoming construction. She said based on what they were told, the classification problem appeared to be resolved with the District's application of the initial wage rate issued for this project. Mr. Sanders said the argument was not that the rates were changed, but is the Oklahoma Commissioner of Labor capable of making that decision? He said the present Commissioner of Labor believes that is not true. Mr. Sanders recommended that the district determine the legality of these two classifications and rates, and what recourse it may have in recovering in excess costs as was paid for the asbestos removal if any.
279.
=
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-9
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Bogle stated that Mr. Sanders had presented this report publicly for questions from the Board members. Mr. Bogle said the District would respond to the audit in writing for the Board to help them interpret the analysis and receive recommendations on what actions the Board will take or the Superintendent and staff will take in response to the audit. Mr. Bogle said there were at least two issues that complicated this matter. One, there was an early release to the media as a result of a request for public records, and the second issue is that the Board is dealing with very confidential and sensitive issues that have divided the Board somewhat recently as well as in the past. It makes this report especially difficult. Mr. Bogle requested that the Board limit their discussion to the subject of the audit. He requested that discussions of personnel be reserved for executive session.
Mr. Yeargain asked Mr. Sanders if he was basing the decision shown on page 2 on the unnumbered Attorney General's Opinion dated January 26, 1993. Mr. Sanders said that in part he was basing his decision on this. There are opinions of the Attorney General which support that a Bond Issue by itself, is not a project, and does not necessarily fall under the DavisBacon Act. Mr. Yeargain said this letter is not an Attorney General's Opinion, but from K.W. Johnson, Assistant Attorney General, using letterhead out of the Attorney General's Office. Mr. Sanders said he referred to that as one opinion and also referred to another opinion. Mr. Yeargain asked where Mr. Sanders got his letter on the Attorney General's Opinion? Mr. Sanders said he had the letter for about six months, because he audits school districts.
Mr. Yeargain asked if Mr. Sanders was saying on 192-D that if a building is not occupied for a year they can do anything they want with it. Mr. Sanders said he is basing this statement on a facility that has been in use at least one year, which means it has existed for one year, been available for use by the school district and at least one year has lapsed from the completion of the facility or the most recent addition to it. Mr. Yeargain said if a project is started and finished, after a year something else can be started that's less than $600,000 and you would not have to use the Act. Mr. Sanders said if you haven't started construction on that job, it doesn't affect what I'm saying. Mr. Yeargain asked Mr. Sanders if he is saying the building is unoccupied or if the work is done. Mr. Sanders said he was just quoting what the law says. Mrs. Silver asked where Mr. Yeargain was reading the word unoccupied? Mr. Yeargain said it was on page 2 under 196.2a(D).
Mr. Yeargain said that if a person goes through all of 196.2a, it pretty well states that you can't do that. He said he is stating this as a person that would be responsible, and they don't have to take Mr. Sander's suggestions. Mr. Yeargain said that what he is trying to say is that 196.2(B) says that no projects involved in sums in access of $600,000 shall be split into partial contracts involving sums of below $600,000 for the purpose of avoiding the provisions of this section. All such partial contract involving less than $600,000 shall be void. In regard to the findings on the bottom of page 2, Mr. Yeargain asked Mr. Sanders if he talked to the Benham Group about the unit ventilators? Mr. Sanders answered that one day they had a representative at the Center and he talked to him. Mr. Yeargain asked what they had said? Mr. Sanders said they are not one of the people he's referring to in the memo. Mr. Yeargain said they are the consultants for this Board project and they approved them. He said they did use district employees to work on the frozen units and the district did use parts off units stored at the Service Center. This was an emergency because the weather wouldn't permit delay. This was brought to the Board by the Superintendent. The reason' the units were stored at the Service Center was because of vandalism. Units have been damaged, copper stolen, and you can't store all these units inside the buildings because there are too many. Mr. Yeargain said he had brought it to the Board.
u
Mr. Sanders said his point was that the specifications called for delivery to sites and some of the bidders included a cost for that delivery. If they were not delivered to the sites, was the amount that
280.
H-10
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
was paid to the successful bidder reduced because they delivered them all to the Service Center. Mr. Yeargain said he did not know that, but he was just saying that the reason they were sent to the Service Center after the contract, was because of the vandalism they had at Webster and Southeast that he had mentioned.
Mr. Bogle asked Mr. Sanders if he was saying it was right or wrong that the units were delivered to the Service Center? Mr. Sanders said he was not saying either. It was only the cost associated with it. Mr. Bogle said it may have been less expensive for them to have delivered them to a central location, but it appears they were paid for delivering them to the individual sites. Mr. Sanders said that was his point. Mr. Yeargain asked Mr. Sanders if he discussed this with Dr. Crawford? Mr. Sanders said he had not. On page 3, Mr. Yeargain asked who were the unsuccessful bidders, district employees, and outside architects? Also, he asked if the outside architects were unsuccessful bidders? Mr. Sanders said he did not think any architects had bid on this, but Trane was one of the unsuccessful bidders that he had talked to about the specifications.
On page 6, regarding Harding Middle School, Mr. Yeargain asked Mr. Sanders to explain to him how he is getting around 196.2a to get these bids on this project. Mr. Sanders said he did not see anything in the specs for the bid on Harding that included what was done, or even addressed the issue. Mr. Yeargain asked if the contract didn't have any work specified on any domestic water? Mr. Sanders said he didn't think the specifications addressed jackhammering up a courtyard and putting in water and sewer lines and replacing them. Mr. Yeargain said they had come to this time and again. The Superintendent has a change order philosophy and I agree with him. Change orders are something we don't want. Mr. Yeargain said this job was bid as one bid. There was actually $107,000, and $427 was allotted this school for domestic water, and this was under the change order. Mr. Yeargain said when you go back to bid, you're taking one job and breaking it up into two. He said there was $427,000 allotted for domestic water work and he did not believe it should have been through a bid. Mr. Yeargain asked who the several attorneys were who agreed that approved bids could be rejected? Mr. Sanders said the only one who was willing to let his name be used was the attorney for the Oklahoma State School Board Association. Mr. Yeargain said if they did not have a name of an attorney that says something like this, how did they know? Mr. Sanders said if the Board is concerned about getting other attorneys' opinions, they could solicit an attorney. Mr. Yeargain said he wished they would. He read 196.2B and 196.11, "No project involving sums in excess of $600,000 shall be split into partial contracts involving sums below $600,000 for the purpose of avoiding the provisions of this section. All such partial contracts involving less than $600,000 shall be void. If any officer or representative of any body knowingly violates or omits to comply with any of the provisions of section 191.1 through 196.12 of this title, violations of the provisions of this act upon conviction shall be guilty of a misdemeanor and shall be punished by a fine not to exceed $1,000 or by imprisonment in the county jail not to exceed six months or both by such fine and imprisonment."
Mr. Yeargain said he knew Mr. Sanders was making recommendations, but he didn't think he wanted to go to prison because Mr, Sanders wanted the Board to kind of skim around the law. He said to him the prevailing wage pretty well states what it states. Mr. Yeargain said they actually went in under one category on all of this. He said Brenda Reneau would like to bring in a lot of things and change a lot of things, but this is federal. Mr. Yeargain said he knew Brenda Reneau did not like the Oklahoma City School District. As far as the prevailing wage goes, he did not think she has the right or ability to move around this law. Mr. Yeargain felt they should go by the law. He said he's heard so many opinions, but it states in what he read that you cannot avoid the law. Mr. Sanders said the Tulsa School District broke their bond issue up into separate projects. They were sued by Dave Renfro. That case continued in limbo for 2 or 3 years. When Ms. Reneau came into office, she set it aside. That school district was not punished. Mr. Sanders believed they acted properly in breaking those contracts up in less than $600,000 when they clearly were not the same project. You don't believe that's possible, but we just have a disagreement.
281.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-11 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Yeargain said he's not saying Mr. Sanders believes anything else, but he did believe what he read, and as far as he is concerned when they were advertised as one, he thought they were putting a lot of responsibility on the Board by saying. "Let's try this." Mr. Bogle asked for clarification on one issue. He said Mr. Yeargain seemed to be suggesting that the Independent Auditor knowingly advised them to skirt around the edges of the law, and he would be very interested in Mr. Sander's response to that claim. Mr. Sanders said he was not advising them to skirt around the edge of the law. He said that if the Board were to determine that some remaining projects did not fall under the prevailing wage law, they would certainly want some consensus from the Commissioner of Labor, their attorney, and the United States Department of Labor, concerning whether or not they were right in that interpretation. Mr. Mr. may in,
Bogle said he would like to suggest to Mr. Yeargain that they hired Sanders to give his best recommendations, but the district may or not choose to follow them. He said the Board understood that going they may choose to ignore all of the recommendations made.
Mr. Yeargain said Dave Renfro's decision was one way, Brenda Reneau's was another. He asked what's to say the next commissioner won't be the same as Dave Renfro. He said if the Oklahoma City Schools had done the same as the Tulsa Public Schools did, if Brenda Reneau hadn't come in, they would have been fined, and it would have gone through. He suggested that Brenda Reneau might not be there next time, then they would go back into another question. Mr. Sanders said that David Fisk, the attorney for the Tulsa Schools, did not believe they would have been fined. Mr. Walker asked Mr. Sanders if on the first page of the report, if they had taken item 14, which was 13 different schools, and bid that as 13 different projects, then it would not have fallen under the Davis-Bacon Act. Mr. Sanders said that was correct. Mr. Walker asked if the school district would get money back if the people had charged the district a prevailing wage and not paid the same to their employees. Mr. Sanders said the statues require that they be paid whatever wages they are entitled to. If it's prevailing wage and they're underpaid, then that employer has to pay those people that amount. If the specifications said it would be under the prevailing wage, their bid included salaries sufficient to provide for prevailing wage. Mr. Walker questioned whether it would be up to the Department of Labor to force these companies to pay their employees the correct wage. Mr. Sanders said, "Yes, if I'm correct." He said that employers were also subject to fines daily for not paying it. Mr. Walker asked if the Board hired the Benham Group to work on these projects as far as boiler/chillers? Dr. Crawford said they had used the Benham Group as consultants, but they had never been placed in a complete supervisory role beyond that. Mr. Kellert inquired if the list on page 5 of the report is saying that if the Board put out a specification under Labor Commissioner Renfrow's opinion, which was under prevailing wage, and it was specified as being under the Davis-Bacon Act, with a $21.00 per hour compensation package and the contractor only paid $10.00, would essentially a contractor acquire unlawful profits? Mr. Sanders said that was true, and they owe the workers the prevailing wage because they bid and said they would pay them the prevailing wage.
Mr. Kellert asked if that is essentially an issue between the contractor and their laborers that is overseen by the Labor Commissioner? Mr. Sanders said the Board might have an indirect interest, because if a company were to go bankrupt and the workers had a claim for those wages against that company, theoretically, they also have a claim for the labor they put in to whatever building they worked on in the school district. Mr. Sanders said the district has a good reason to make sure they were paid their money to avoid any contingent liability. Mrs. Parks asked if the copy she had was a revised copy of the audit report. Mr. Sanders said he didn't think so. Mrs. Parks said it wasn't the document she had when she called and questioned him about some money that was appropriated to the Pope Construction Company. Mr. Sanders
282.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-12 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
said he did not think he changed anything on it except the last part of one sentence. Mrs. Parks said it did not reflect Mr. Sanders saying that the Pope Construction Company was awarded the contract for the Thelma Parks School at a cost of $3,046,000. She said it was mentioned in the original report she had received. Mrs. Parks said she questioned that, because Pope Construction Company did not receive a bid to build that school for $3,046,000. Mrs. Parks said the recommendation is that in the future the district seek out all available sources of information and participate in a face to face discussion. Mrs. Parks said that had this happened based on his recommendation, she did not think the error would have occurred in the original audit report. She said she was wondering if when this finding did surface, the decision was based on all the other things as a result of the the $3 million that it was overbid? Mr. Sanders said he was not addressing anything about whether the school was being built for too much or too little. Mrs. Parks said that was not the issue, but his audit report stated that the bid was issued to the Pope Company on an erroneous amount of money. Mr. Sanders said he did not recall that. Mrs. Parks said she was concerned whether or not Mr. Sanders findings or any comment were based upon the erroneous amount of money for the building of the school.
Mr. Kellert said he recalled receiving two reports from Mr. Sanders. One was the annual audit the Board receives with regard to the finance of the district. He said he thought what Mrs. Parks was talking about was contained in that report. Mr. Kellert explained that this particular report was a different document. Mrs. Parks said that this document contained much of the original one, but she was glad it had been cleaned up. She said what she received now was not what she had received earlier.
Mr. Sanders said when he did all of his audit reports, he sends a review copy out to the district and would assume if the superintendent wants, he could provide copies of that to the Board and all parties involved in that. That way everyone can have input and when the final report does come out they are at least dealing with facts.
Mrs. Parks said in the future she wants the reports to reflect the facts. Mr. Sanders said that is what he tries to do every time. Mrs. Parks said the report he did submit before did not carry the facts because of that amount of money that was stated in his report. She said those kinds of things cause for frustration on the part of Board members. Mr. Yeargain microphone.
said
he
would
like
to
call
someone
else
up
to
the
Mr. Bogle said that Mr. Yeargain is going to request that an employee of the district be brought forward to respond to Mr. Sanders report. Mr. Bogle said as he interpreted the agenda item, the agenda item did not allow for this. The agenda items is a report from Steve Sanders, Independent Auditor for the district. He said it was previously stated prior to the discussion that the staff would provide a response for the Board interpreting Mr. Sanders report and suggesting actions the Board will take, or the Superintendent and the district will take in response to the report. He said the chair will not recognize Mr. Yeargain's request to bring a staff member forward because it's not appropriate on tonight's agenda item. He said Mr. Yeargain can challenge the chair's decision and so doing, the chair would ask if there is objection to Mr. Yeargain's request. If there is objection, following these procedures, he would call for a vote of the Board. If the vote of the Board is that the majority support Mr. Yeargain's request, then the chair would be overruled and they would allow Mr. Yeargain's request that a staff member be brought forward. The alternative to this is that they would invite any staff member including the superintendent or including the staff member Mr. Yeargain wants to bring forth to offer the Board any written commentary they feel they would like the Board to have in light of this report. Mr. Bogle said with that discussion of the process as he understood it, he would recognize Mr. Yeargain. Mr. Yeargain requested Dr. Jack Isch to be brought forward to answer some questions. Mr. Bogle said the chair will not allow this action. Mr. Bogle asked the Board if there were objections to Mr. Isch being brought forward to respond to Mr. Sander's report.
283.
J
:
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996 :H-13
=L,â&#x20AC;&#x2122;
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Parks said if this is going to clarify some questions that may be in the mind of Mr. Yeargain, she had no objections.
Mr. Kellert said he had already received this evening one written response to this report from a staff member, as have all other Board members. He said he would like to have an opportunity to look through it, and would personally like to see a response to these concerns in writing so that the Board will have before them exactly what they have now which is a written document stating a position which they can question. Mr. Kellert said he would want to avail any employee of the district who is affected by the contents of this document to have an opportunity to clarify what they did, why they did it, and the circumstances under which they did what they did. He wanted it written and would like to have it as a matter of record so that they may question that just as they have questioned Mr. Sanders this evening. He said he did not object to the information coming forward at the next possible time, but there's nothing in this report right now which will cause the Board to take any immediate action this evening on any of these issues. He did not see why an employee of the district wouldn't be given an opportunity to organize his thoughts, check his documentation, bring that forward to the Board and be given exactly the same opportunity Mr. Sanders has had. Mr. Kellert said that this is an objection to this format. Mr. Bogle said according to procedure there is request. He will ask the Board to vote.
an objection to the
Mr. Yeargain said this is an open meeting, and we can follow Robert's Rules of Order, but when the Superintendent brings up something to talk about, he brings up anyone in this audience. Since you don't want me to bring up somebody, you come out with Robert's Rules of Order. Mr. Bogle said that the Board has procedures to follow and if they can't follow them, he will recess the meeting. Mrs. Parks asked if it would be permissible for Mr. Yeargain to bring a person before the Board during his Board comments?
Mr. Bogle said he would rule the same way. Board comments are for Board comments and not for comments of staff. There is a place on the agenda for citizen's comments, that might have been an opportunity for a staff member to speak, but that has not been a practice of the district. Mrs. Parks commented that they had deviated already from parliamentary procedures tonight, but the question was, "During his Board comments, can he make reference to this issue and ask that it be put on the agenda for a future date?"
Mr. Bogle said the superintendent works for the Board, the staff works for the superintendent, the superintendent working with the staff will respond to the audit. The audit will be analyzed and recommendations will be offered to the Board on actions for the district. It has been stated in the meeting that one staff member has written a personal opinion and shared it with the Board. Other staff members are invited to do likewise if they wish. Mr. Bogle said he would not approve an agenda that has a staff report that is not done in cooperation and coordination with the superintendent.
Mrs. Parks said Mr. Bogle just didn't carry that far enough. She said that Mr. Bogle said the staff works for the superintendent, but the superintendent works for the Board. This is a Board member who is making a request that this be brought forth. Mrs. Parks said that the Board is to take a vote on this, and she was sure it would be voted down. She asked again if he could request this to be put on an agenda? Mr. Bogle said he could request that.
Mr. Yeargain said according to what Mr. Bogle is saying, every time the superintendent wants to say something and he brings somebody out of the audience, he can object. Mr. Bogle said the Board chairman recognizes all participants in a Board meeting, and that is according to policy and procedure. That is also to maintain order and avoid anarchy. The Board agrees and there's a contract that they make that they will recognize the order of the meeting. When the superintendent is recognized by the chair, the chair
284.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
also recognizes any staff members that are brought forward to comment. Any Board member can object to that, and if the chair rules that the objection is out of order they can go through the same process they are going through now. That is to take the question to the Board. The Board can determine who will address the Board. If you disagree with the chair's determination, then the Board can override the chair. It's provided for in procedures and it is in place to avoid disorder in the business meetings. Yes, any Board member can object to anybody speaking in any meeting.
Mr. Yeargain said every time the Board has an audit report and try to get down to it, it looks like the Board is hiding something. He said all they want to do is ask these questions to clear up the audit. The Board is going to put it back into hiding where the Board member gets to know about it, but the people don't. Mr. Kellert asked Mr. Shepard if it was appropriate to offer a substitute motion. Mr. Shepard said not for this because this is a nondebatable motion. He said the motion will rise or fall on its own merits, but someone could later make another motion. Mr. Kellert asked if it was Mr. Shepard's ruling that this is not amendable. Mr. Shepard said it does not appear to be the type of motion that would be amendable. Mr. Kellert asked to explain his objections. He said it is not his intention now or at any other time to keep any information that could be relative to this situation away from the Board or the public. The whole purpose of what he said is that there have been too many times that they have called on staff members to answer questions off the top of their head. They either don't have the documents or they find something else was there. Mr. Kellert expressed that the issues that are raised in this audit are important enough to this Board, that he is more concerned with a sense of fairness than that someone comes down and off the top of their head try to relate or recall information that is specifically in this document to satisfy the Board. He said his preference would be, as Mr. Yeargain and Mr. Bogle had said, to see a discussion of this audit. He would like a response from staff through the superintendent. He said he certainly wouldn't mind the superintendent's opinion and recommendations, but at the same time he would not expect if staff members who are directly affected by this report have something to say, that it come relatively unedited to the Board. In a sense of fairness, Mr. Kellert said he thought they should hear what everyone has to say, but he would like for it to be in writing and be on the record as such. It has a lot of other implications than just saying something in front of the Board. Mr. Kellert said he would like to have the same opportunity he had with the audit document, and that is to read it, look back at some of his notes, and formulate questions and be prepared to participate in that discussion. He said obviously Mr. Yeargain came prepared tonight, but he had not had that opportunity. Had the agenda said that staff members will respond, Mr. Kellert said he might have prepared a set of questions as well. He would not have an opportunity to do that this evening. He asked that everybody have the same opportunity to do the same thing, and he said the next regular meeting would be fine with him, or a special meeting if it's needed. Mr. Yeargain asked that the motion be read again.
MOTION: SECOND: riON FAILED TO LOW members of AFF TO RESPOND THE AUDIT
Tom Yeargain Thelma R. Parks
MOVE FOR APPROVAL TO JkLLOW MEMBERS OF THE STAFF TO RESPOND TO THE AUDIT. ROLL CALL
Mr. - Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION FAILED 2 aye, 5 no.
no no no no
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
no aye aye
285.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
>15;
(continued)
5.
Recoininend that the Board consider rescinding Policy J-40: IDENTIFICATION CARDS. (For Action May 20, 1996)
6.
First reading of recommended revisions to Board Policy STUDENT DRESS CODE, as shown on the following pages.
7.
Approval of recommended revisions to Board Policy G-43: PERSONNEL PROTECTION AGAINST RETRIBUTION AND RETALIATION, as shown on the following pages. First reading at the April 22, 1996, Board of Education meeting.
MOTION: SECOND:
Thelma R. Parks Michael Carter
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY PERSONNEL PROTECTION AGAINST RETRIBUTION AND RETALIATION. ROLL CALL
J-18:
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
G-43
aye aye aye
R. #249 APPROVAL OF REVISIONS TO BOARD POLICY G-43: PERSONNEL PROTECTION AGAINST RETRIBUTION AND RETALIATION
MOTION CARRIED 7-0. 8.
Approval of recommended revisions to Board Policy J-08: STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER, as shown on the following pages. First reading at the April 22, 1996, Board of Education meeting.
MOTION: SECOND:
Frank Kellert Thelma R. Parks
MOVE FOR APPROVAL OF BOARD POLICY J-08: STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER AS SHOW ON THE FOLLOWING PAGES.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
MOTION CARRIED 6 aye, 1 no. DISCUSSION Mrs. Silver commented that in reading the backup information on Policy J-40, that 53% of the principals indicated identification badges should be discontinued. She did not think that was a very high percentage of principals. That means 47% evidently do not think they should be discontinued. She said some schools are very stringent on using identification badges and some not at all. She asked if they could amend the language to make it a school by school decision. If it's found to be an effective form of discipline or control at a school, then that school could use them if they chose to do so. If not, they may want to do other things.
Dr. Sconzo responded that he believed the principals would find that to be acceptable. He said student I.D.'s really began as a building based decision and initiative, and then evolved into a district-wide policy. He said he saw no problem with going back to a site-based discretion. Mr. Carter said that all that he asked is that when it comes up for action on May 20, that they have the new policy go into affect next school year.
R. #250 APPROVAL OF REVISIONS TO BOARD POLICY J-08; STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER
Z / 286.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
:Mâ&#x20AC;?16; BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Kellert asked what were the reasons buildings were not doing this? He said it started out as a security issue and a way of identifying people who don't belong on a campus. He said he knew some principals enforced it and some did not. He asked what the objections to this policy were? Dr. Sconzo said as they brought this question to the secondary school principals, the response they got was that approximately 70% of the principals felt that the benefits of enforcing the student I.D.'s did not outweigh the costs of the time, energy, and financial costs of uniformly enforcing the policy.
Dr. Crawford said they had addressed this and he felt there were some benefits to identification badges as to security, but some principals feel that dollars could better be directed toward security cameras, drug sniffing dogs, weapon sniffing dogs, weapon detectors, and a number of other measures that are now being used for security purposes. He said it was to some extent a financial consideration, but times have changed over the last few years. Some districts that really supported identification badges being a real security measure don't feel that strongly now. Mr. Walker asked if all principal's responded to the surveys? Sconzo said they did.
Dr.
Mrs. Silver said as a parent who has volunteered in classes before, she felt the identification badges were good for people who volunteer and for substitute teachers. Many of these people do not know the students by sight and many of them will try to mislead substitute teachers intentionally. She felt the badges had helped in that regard. Though it's not necessarily a security measure, it has helped in other ways. Ms. Loree Schrank, a patron, asked to speak in regard to I.D. badges. She spoke against I.D. badges and uniform enforcement of dress codes. Mr. Kellert expressed that he had noticed a new gang-related item that's starting to appear. That is, regardless of the slacks or pants being worn, the person rolls one leg up. He felt schools should have some sort of inservice with guidelines working with gang-units or police departments to let the staff know what is going on. He said that would be an example of what he would like administrators and teachers to be aware of and do something about. Mrs. Parks said this policy does not refer to a staff dress code, but she gets calls from parents who say that students are suspended from school because of a dress, tee shirt, or sweatsuit. But then, there are teachers in the buildings who have these type of jackets on. She asked if there is anything the Board could do toward creating a code of dress for staff members.
Mr. Bogle asked if principals are involved in developing this policy. Dr. Sconzo said that Dr. LeSure really heads up the committee on this policy, but in addition the policy is provided to the Oklahoma City Police Department. The reason is to get the latest read on what the Gang Task Force has been observing to be gang attire, although it's difficult at best to stay up on it. It changes on a daily basis.
Mr. Bogle said one of the reasons he asked that question is that the Board does ask principals to enforce the policies, and to have policies that aren't being enforced creates cynicism in the district. He said he would much rather have a policy that is implementable than one that is not. He said they find a lot of site-based management where principals choose to enforce a policy that fits their particular circumstance. Mr. Bogle felt they need to have a district-wide policy. He said it creates problems with parents and problems of injustice because sometimes a code may be enforced and sometimes it may not be. He said' he hoped they had a good close understanding with the principals on this and acceptance from them that this is something they can enforce and will work with the Board in enforcing. Mrs. Parks asked again if anything can be done about persons in the school buildings who are suspending students because they are in violation of student dress codes when the people are in violation themselves. She said she thought it was unfair if students are suspended and then teachers have on the same kind of dress. Again she asked if there was anything the Board can do about this kind of thing?
287.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
BOARDS MEMBERS' BUSINESS/COMMENTS
=M-17
(continued)
Mr. Bogle noted that he had read in the New York Times recently where Japan has introduced dress codes for teachers and staff. He said Mrs. Parks comments had been heard, but he did not know whether she was asking for a response from the superintendent or other staff.
Mrs. Silver requested that the Board have some response from staff as to what can legally be done about this. Mr. Kellert said that one of the things they all hear at the beginning of school is, "I just went out and bought my kids all these clothes, and you're telling me they can't wear them." He felt it would be a good idea to communicate this message as soon after the Board takes action as possible for the specific purpose of avoiding situations where people spend hard earned money on something that they don't know is against the rules.
Mr. Carter said that maybe they should make a policy that says what you can wear rather than what you can't wear. He said dress has become more lax across the years, and dress affects the learning environment within the schools. He said he has gone by some of the schools and sees a violation of this policy everyday. He knows it's not being enforced, but he would ask next fall that the policy be a little more stringent. His feeling is that dress reflects an attitude. Mr. Carter said when he comes to the Board Meetings he tries to dress in a way that would try to produce excellence in how he presents himself. He thinks teachers and students need a little encouragement in that, instead of giving them license to do anything they can. Even though we give them a list of don'ts, they push it to the edge. Mr. Carter said it was very discouraging to walk through the halls and see the policy not being enforced daily. Regarding Item C, Mrs. Silver said she knew of students who when they put their books in the locker and raise their arms up, it exposes the midriff. They are getting referrals for that. She felt this should be made clear to whoever is enforcing these policies.
Regarding Board Policy G-43, Mr. Kellert stated that it would help him understand what direction the policy is going if the person who requested this policy change would summarize what he or she was looking for. Mr. Carter responded that what he had asked for was more protection for the individual coming forth which he did not feel was in the policy as it was. He felt it would give that person a little more freedom in protection. That's what he was looking for.
Mr. Carter had a question on page 5 number 9 of the policy: STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER in the regulation. He said he thought this was added since their last reading. He had asked if a student transferred to a magnet school and dropped out of the technical part of it, they should go back to their home base school. He asked if this was saying that if they enroll at the magnet school in September and drop out in October, they will be in that school for the rest of the school year and may participate in any and all activities in that school? Dr. Moore said he thought that was the intent with the language. Mr. Carter said his concern was that this may be abused, but he questioned if a year was too long. He said he would not like to see a student recruited to a school, and participate in band, choir, basketball, football, and be brought over there purely to participate in these programs and then drop out of the technical part. Dr. Crawford said he would like to look at this regulation from a twopronged approach in that the concern was that if a student entered one of these schools as a freshman, was successful and made friends, and stayed in one of those programs for a couple years. Then, in his junior year, the original policy stated he would have to go back to his home school. Dr. Crawford did not feel that was quite fair. He felt if a child remained in a school for a year in a specialty, he would make friends and want to stay there, and would be eligible to attend that school. If he decides to drop out of the program during the first year, he should leave the school as Dr. Moore said.
u
Mr. Kellert said he had requested this be put in the policy. It's the Boards responsibility to begin with established policy that develops into regulation. He felt there was an absence of policy in regard to
z 288.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
:M-18 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
magnet school programs. It was not his intent to displace students who already have lawful transfers into this district. He felt the board had not handled its responsibility in developing specific policies for magnet schools. His intent was to begin with the process of applications that are in now for the 1996-97 school year, and be sure that this is the way they handle applications in the future. Mrs. Silver said that there was nothing in this entire regulation referring to revoking transfers. The policy references how students can be transferred into a program and into the district, but not the method for revoking a transfer. She said if there was some way that staff could come up with some guidelines with regard to transfers being revoked for a cause, it would be helpful. Also, on page 2 under number 1, Curriculum Programs, it says transportation will be furnished for students to attend the Bio-Med and Promise programs and not for students transferred for other curriculum programs. She asked if that needed to be updated or changed in some way to reflect the other magnet programs.
Dr. Moore said in regard to the language to address removal from programs, there are procedures in place. They are not specifically in the regulation as you see here, but there are guidelines that exist. That could be made a part of the regulation.
Mrs. Silver said she would feel more comfortable if they did, because some people who have children in magnet programs feel it is constantly held over their heads that that transfer can be revoked any minute. She felt if parents make the effort to apply and get their child in a program, they should have the decency to be told why they are being removed and at least have a parent conference.
Dr. Moore said those guidelines had been followed through Dr. LeSure's office, but just had not been a part of the regulation. With regard to the aspect of transportation, it would just be a matter of including the existing procedures in the regulation. Mr. Kellert asked if in regard to transportation, they currently transport out of district students to any of the special programs? Dr. Moore said according to policy, they provide transfers only to indistrict students. Mr. Bogle expressed that he thought one of the issues behind this policy is related to what he was saying before about the dress code, and that is that all of those involved in implementing policies follow them. It creates cynicism and erodes confidence in the district if it appears we are operating without rules, or have rules and don't follow them. He felt this was a particular concern since the district has programs that offer special opportunities. The magnet schools are programs that offer special opportunities, and many more students apply for those positions than are available. He felt the need to be especially careful that they have an even playing field, that procedure is followed, and that they not venture into those dangerous waters where they allow personal favor and politics to influence decisions. Mr. Bogle said as the Board discusses policy, he hoped that what they were talking about is establishing fair rules that everybody understands, and that they follow those rules. He felt it would be better not to have a policy than to have one everyone knows they are not following. He asked if anyone wanted to make a request to remove this item from the agenda for additional modification? Mr. Kellert said as the maker of the motion, the language of the policy itself is satisfactory to him, and as regulations are developed they can be brought for the Board's information. He affirmed that he would like to see this policy enforced since they probably do have out-of-district applications for several of the magnet schools. He felt several administrators would appreciate having this tool on the policy level.
289.
M-19
OKLAHOMA CITY PUBLIC SCHOOLS
J-40
POLICY:
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 8-23-93
"Establishing Excellence”
REVISED:
“RECOMMEND DELETION OF THIS POLICY” IDENTIFICATION CARDS
The Board believes that the use of identification cards by students serves
to
enhance
the
educational
environment.
Therefore,
identification cards will be utilized to identify students in all
middle and high schools. Students
must
display
identification cards
will
student be
identification
issued
replacement cards will cost $2.00 each.
free
of
cards.
charge.
The
However,
The penalties for failing
to display identification cards are found in Regulation J-40-R1.
A-7
290.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-20 (continued)
BOARD MEMBERS' BUSINESS/COMMENTS
5-1-96 OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
J-18
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
STUDENT DRESS CODE The Board recognizes the right of students to express themselves in the manner of dress.
Students have the right to choose their own
grooming and clothing styles,
disruptive health,
to
learning
safety,
or
provided that such apparel is not
Community
discipline.
standards
of
and morality shall not be violated nor shall the
style of dress disrupt the learning climate of the school. In choosing school attire, students and parents should give strong
consideration to
the
students in the school.
effect
such
attire
will
Footwear must be worn.
have
upon
other
The wearing of the
following apparel is prohibited:
BA.
Cutoffs;
AB.
Attire
Clothing
that
reveals
the
chest,
such
as
net
shirts and undershirtsr; see-through blousesj_ halters and
tube tops; C.
Attire Clothing that exposes the a bare midriff2_ bodice or abdomen;
D.
Gang dress, such as bandannas and other gang associated
symbols; E.
Dicky brand pants and overalls and pants and overalls that are Dicky "look alikes"; A-8
1 of 3
291.
F.
Clothing bearing the names or emblems of all professional and
collegiate
athletic
teams
(with
the
exception
of
Oklahoma colleges and universities);
FG.
Colors and color combinations which are worn for purposes of gang or cult membership;
fiH.
Satanic cult dress and related symbols; T-shirts, sweatshirts and other clothing with profanity or suggestive slogans related to the purchase or and use
of drugs, alcohol,
sex and violence;
ÂťJ.
Obscene or vulgar jewelry;
FK.
Att-i-re
Clothing
or
articles
(including
jewelry)
that
promote drug paraphernalia; FL.
Expensive or excessive gold, gold plated,
plated
jewelry
or
precious
metals
silver,
silver
(chains,
rope,
necklaces, multifingered rings);
Caps,
hats or jackets associated with gangs2_ cults or
secret societies; N.
Caps, hats or head coverings of any kind worn inside the
building; iiO.
Torn_j_ cut-up or slit clothing;
MP.
Pajama-type or bedtime wear or house shoes;
NQ.
Spandex sportswear or biker pants;
A-9
2 of 3 (J-18)
292.
MINUTES OF THE REGULAR MEETING OF MAY 6. 1996 M-22-
BOARD MEMBERS' BUSINESS/COMMENTS
OR.
Jeans,
slacks
or
(continued)
pants
worn
below
the
waist
line
(sagging); and S.
Unstraped overalls; and
RT,
Untied tennis
or athletic
shoes worn
in an unsafe
or
gang-affiliated manner.
Exceptions classes.
to
the above may be made
to meet needs of
specific
Students in willful violation of the district's dress
code are subject to disciplinary action.
Formal attire shall be neither prescribed nor recommended for any
function sponsored by the district or any organization under its direction.
A-10
3 of 3 (J-18)
293.
M-23:
4-2-96
OKLAHOMA CITY PUBLIC SCHOOLS
G-43
POLICY:
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing ExceUence”
ADOPTED: 9-6=94
REVISED:
PERSONNEL PROTECTION AGAINST RETRIBUTION AND RETALIATION The Board believes that no -action should be taken to discourage or
discipline—any—employee icy
subshantiateti—claiitt—erf
reason of his
on
''wnon>j<J.oin>g'" within
nepon11ncf
hen
the
Distnict.
employee of the Distnict shall pnohibit on discipline any othe_n
employee fon: 1,
Refusing to act in violation of an established and welldefined public policy or fon penfonming an act consistent with a clear and compelling public policy;
^2.
Reporting a Vyiolation of the Constitution or laws of the
United States^ the Constitution or laws of the State of Oklahoma, and reporting violations of the ordinances or Code of Oklahoma City; 2-3.
Reporting
Vyiolations
of
Board
Policy
or
District
Regulations; 54.
Reporting
Tintentional
misuse
or
destruction
of
the
assets of this District; •4-5.
Reporting Tinappropriate conduct of any employee toward students, patrons or employees of this District;
1 of 2 A-11
294.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-24:
(continued)
BOARD MEMBERS' BUSINESS/COMMENTS
6.
Reporting such information without giving prior notice to the
employee's
supervisor
or
anyone
else
in
the
employee's chain of command. This policy shall not be construed to protect any employee from
appropriate
disciplinary
action
who
is
otherwise
misconduct or is unwilling to perform his or her duties.
engaged
in
It should
also not be construed to protect employees who report information
that they know or reasonably suspect to be false or information which is confidential pursuant to law.
The
Superintendent
shall
adopt
regulations
and
procedures
consistent with this policy in order to ensure compliance with its terms by those who appoint and/or supervise the employees of this
District.
Legal Reference:
Burk V. (1989).
K-Mart
A-12
Corporation^
770
P.2d
24
2 of 2 (G-43)
295.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996 :M-25=
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
4-26-96 POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
J-08
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
ADOPTED: 1-20-81
REVISED: ยง=^=ยง9
STUDENT SCHOOL ASSIGNMENT TkND STUDENT TR7\NSFER The Board believes students should attend the school to which they
Attendance zones once assigned to a school will be
are assigned.
identified with the receiving school
in subsequent reassignment
plans and shall be changed and/or altered only upon action by the Board.
Annually, by November 15,
the superintendent shall monitor school
enrollment and send the report to the Board members and all school principals.
will
Before student reassignments are made, consideration
given
be
demountable
to
existing and
use,
in
space
relocation
of
special
and
portable
buildings,
programs.
When
feasible, student reassignments will keep students together, K-12.
State law provides that, under limited and specific circumstances,
students may be district
allowed
transfers
will
to
transfer
be
granted
between
only
to
Out
of
student^
to
schools. allow
participate in special education programs which are not available
in that district; to allow a senior student to graduate from the school
he
or
she
previously
attended;
or
to
accommodate
a
catastrophic medical reason^ or, to allow out-of-district students to attend magnet schools. A-13
1 of 2
z
296.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
L
M-26S BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Students
from surrounding districts,
schools/
will
only
be
considered
who wish
for
determined that no additional students/
to
attend magnet
enrollment
after
it
is
from within the district/
are eligible to attend such schools. Intradistrict transfers may be granted at the discretion of the
district only following a determination that the best interests of
the student and/or school will be served by the action.
A transfer
must be obtained if a student attends a school other than his or
her assigned school.
The superintendent is directed to advise and
implement regulations in accordance with this policy.
A-14
2 of 2 (J-08)
297.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
BOARD
MEMBER
COMMENTS
Mrs. Silver asked in regard to the request of Lori Ann McCoy, that the superintendent and staff take whatever action is needed on their part, even have policy suspended for some reason for this action to be considered at the next meeting.
Mr. Yeargain said he would like to put on the next Board agenda the discussion of the special audit in order to bring employees down. Mr. Bogle said he would like to have the opportunity to consider Mr. Yeargain's request. He said Mr. Yeargain could request anything he would like to be placed on an agenda, and his request had been noted that he would like to have a report at the next Board meeting with involvement of staff members.
Mr. Yeargain said when he was in Grand Prairie, Texas with two other Board members, he talked with a teacher, and other people in the community about hiring Dr. Crawford. They got the same story everywhere they went. "Dr. Crawford's a good superintendent, and we sure hate to see him go." He said he came back to Oklahoma City thinking this is too good to be true, we better hire this guy before somebody else gets him. Two weeks after the Board hired Dr. Crawford, he started getting mail postmarked from Dallas, Texas which he was sure the other Board members received. He said there were newspaper clippings, TV station videos about Dr. Crawford's audit and grand jury investigation while he was superintendent in Grand Prairie. Mr. Yeargain said he didn't know much about this and didn't put much faith in it because the school Board in Grand Prairie assured the Board that he was an ethical person with very high standards. He said when he received Dr. Crawford's settlement agreement with the Grand Prairie School District, he could see why nobody said anything bad about him. If it would not have been for this agreement, they would not have hired Dr. Crawford. Number 7 of this agreement states, "All response by the district management or midmanagement of the District, all inquiries and discussions with outside third-party prospective employers of Dr. Crawford should be positive or neutral." Mr. Yeargain said that Dr. Crawford intentionally conspired to conceal information from this Board when being employed. He asked to place on the agenda at the next Board meeting the discontinued employment of Dr. Crawford. He asked also that the settlement agreement be put in the minutes. Mr. Bogle said he is concerned that Mr. Yeargain had violated procedures by discussing personnel matters in the public meeting. Mr. Yeargain said he did not, and he wanted this stated and he wanted it in the minutes. Mr. Bogle said that would be a matter for discussion in executive session, and the Board did have in it's annual schedule the review of the superintendent's contract in May or June of this year. He said they would deal with that issue in due time.
Mr. Tom Yeargain left the meeting at 9:40 p.m. Mrs. Parks said the hour is late and she had said she would bring some information from the National School Board's Association. She said it's amazing how what she had prepared to share with the Board is right in keeping with what they were doing. She asked to highlight one round table discussion called, "Run More Efficient Board Meetings with Parliamentary Procedures." She said this session was designed primarily for Board presidents, vice presidents, and Board members. She said the focus was to learn how to conduct meetings to get out before midnight. Learning how to work smarter, but not harder. The experts agree that's it's okay to have different opinions. One expert said if one attends Board meetings regularly, one can tell the outcome of a vote before the votes are counted because of the body language, the passing of notes, the whispering, and many times a slip of the lip will tell you more that what you want to hear. The key to a good Board meeting is to build confidence and trust among members. You can't expect patrons to believe us if what we do speaks louder that what we say. We should stay out of situations that make us vulnerable to criticism from both the members of the- Board and the public. The power plays and the control have no place at Board meetings. Focus on your role and responsibilities. Don't let anyone redirect your focus. Be fair, be honest, and tell the people the truth regardless of what action or what situation you may find yourself in. Another discussion she reported on was, "Making the Most of Your News Media." One participant said, "Just don't talk to the media." Other people agreed that you should not avoid the media. Answer their questions and hope that you can develop a positive
298.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996 M-28:
BOARD MEMBERS' COMMENTS
(continued)
relationship with the media. A person should be selected by the Board to be the spokesman for the Board, usually the president. 1. Personal comments negate the effectiveness of Board members. 2. Friendliness to the press may mean fewer stories "bashing" the Board and more stories reporting their good. Lastly, listen to the questions a reporter may speak. Report a misrepresentation of your comments to the editor of the newspaper. Ask for a correction or a rerun of the story with facts. At that point the discussion moved toward race stories that appear on the front page. We should work to help the press to not focus in on all the bad stories, but give the public some good stories. Mrs. Parks also told about a discussion on Parental Involvement. The keys to this process are respect, commitment, and trust. She gave several suggestions of programs that give opportunities for getting parents involved in their children's education, and many other highlights of the discussions. One of the suggestions Mrs. Parks thought was especially interesting was to have parents instead of staff members go on the air or to the press to tell the good things that are going on in the district.
Mr. Walker commented that he visited the Art Fair at Sequoyah Elementary School two weeks ago. He said there were a lot of parents involved in the fair and program, and it was a very nice event. He announced Wilson Elementary School's Annual Fun Night. Mr. Walker said there are a lot of fun things happening in the schools, and the kids are getting educated while having a good time.
Mr. Carter voiced his concern about not only the reading ability, but the spelling ability of students. He reported the Governor's Conference on Safety and Health was held at the Clarion Hotel and on the banner health was spelled, "heath." He felt spelling should be stressed in the schools. Mr. Bogle commented on the procedure in tonight's meeting. He said his understanding is that the Board wants to run orderly, professional meetings, and tonight's meeting seems to have been unnecessarily procedural in how they dealt with the challenges. He knew the Board would let him know if he's being too strict with the rules. Also, he wanted them to understand that all Board members should be treated equally and fairly, and should be given an opportunity to speak. He said they do have procedures and rules and he had been asked to facilitate the meetings so they are conducted properly, and he hoped that he is doing this. Mr. Tom Yeargain left the meeting at 9:40 p.m. CITIZEN'S COMMENTS
CITIZEN S'
COMMENTS
Mr. Jim Purdy, patron, spoke about a staff member, Cleeta John Rogers. He gave many positive comments about Mr. Rogers. Ann Turner, Southeast High School, spoke of many problems they have encountered getting maintenance problems taken care of, and, also, problems with getting educational machines, items, and supplies that have been ordered for quite some time. She requested that before the Board votes to open other magnet schools, that they will finish the ones that have already been started.
Loree Schrank, patron, echoed the sentiments of Mr. Jim Purdy in regard to Cleeta Rogers, and indicated she will be watching expenses for attorneys. Mr. Vann Norris, citizen, requested that the school Board stop the busing of school children to the opposite side of the City. He felt children should have the right to go to their closest community school.
Cindy Brown, OEA-OKC, introduced Dr. Frank McCrory, from the University of Oklahoma. She reminded everyone of the Teacher Appreciation reception, sponsored by OEA of Oklahoma City. She thanked Mrs. Parks for reading the Proclamation for National Teacher Day.
299.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
CITIZENS' COMMENTS
(continued)
Mr. Ted Metscher, AFT, said to follow along with National Teacher Day tomorrow, they were looking at this as National Teacher Week. He congratulated Dee Fox, Taft Middle School, for being selected Oklahoma City Public Schools Teacher of the Year. He expressed appreciation to the Staff Development Committee who worked hard to put all this together. He announced the winners of the AFT's Mike Barlow Teacher of the Year contest. They are Cheryl Littlejohn, Putnam Heights Elementary School and David Miller of Northeast High School Bio-Medical Program. In closing he spoke for the student identification cards.
Rikki Abrams, Andrew Johnson Elementary School, spoke of some maintenance concerns; and also that she was in favor of including principals in the dress codes. Her last comment was that Andrew Johnson was the only school in the State of Oklahoma that had received a $30,000 grant three years in a row. No administrators from the central office attended their celebration. LEGAL
REPORT
Mr. Cleeta John Rogers, General Counsel, said he sent a special legal report on May 3 and had provided additional information regarding the comments of Mr. Sanders. He said concerning the budget that was sent to the Board, he had been told not to place salaries in that, and secondly, on the agenda tonight, the matter of hiring an outside counsel for researching a particular item. He said the least price they pay for any outside counsel is $85 per hour. The most is $350 per hour. He said his salary is less than $45 per hour.
TREASURER
REPORT
Mrs. Sandy Henry, treasurer, presented a routine Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.)
SUPERINTENDENT ' S 1.
REPORT
1996-97 Budget Status Report
Dr. Crawford said the Board had the opportunity to read Communique B-240 which is a narrative regarding the proposed 1996-97 budget. He felt the budget would be a guide for the Board to use in determining how the Board can fix its budget for 1996-97 school year. He noted that was a "first draft" of the budget. The expenditures call for $151,200,000 in the general operating fund, and the revenues are projected at $146,500,000. He said that poses a problem and the Board needs to look along with the staff and determine what they can afford in this budget. He said there are numerous things they would like to have in this budget, but they cannot afford to fund them. He said they would be happy to give the Board additional information if needed. He said there are concerns that there is not enough revenue to do the things they are proposing in the budget and realized there are some cuts to be made. He said the budget did reflect the approximate $5,000,000 the district will benefit from the reduction in force and other techniques used in balancing the 1996-97 budget. Dr. Crawford said one item he did feel confident of is not reflected in the budget as a revenue. The legislature of Oklahoma has supported very strongly at this point some assistance to the Teacher Retirement System. Early calculation shows that this district might receive as much as $2,300,000 from that special benefit. That will go a ways toward finalizing the funding of the 199697 budget. Dr. Crawford cautioned the Board to be careful not to try to balance the 1996-97 budget with the mid-term adjustment money. He said this is one time only money. While there are numerous things the district needs to buy, he asked that they be very careful in the way it is expended, since it is one time funding only.
1996-97 BUDGET STATUS REPORT
300.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-30SUPERINTENDENT'S REPORT
(continued)
DISCUSSION Mrs. Parks said she read information in the paper coming from somewhere at the Board level about the cost of the General Counsel's Office. She has some very serious concerns about why they are reducing that. She said she would like this to become a part of the record, so they will know where she is coming from and what she has said already to the superintendent. Mrs. Parks said based on the figures in the paper, each year there has shown a reduction in the cost of the General Counsel's office. If this is true then why would they move to hire outside attorneys to conduct the affairs of the district? She said she realized that at points there could be conflicts of interest if they have their own General Counsel representing them on legal matters, but she did not understand how they could go on record saying they are reducing the legal staff and cutting it out completely because it is not cost effective when records indicate that General Counsel's office and the expenditures and services they render has saved the district hundreds of thousands of dollars. Mrs. Parks said also that when that position was created, it was created by the Board. As one of the Board members has said, it was done on a 4-3 basis, and very few things are done at the Board that are not a 4-3 vote. She said that did not bother her, but it did bother her that they are cutting out something that clearly shows that there has been a savings in this district. She said this was not a pitch to try to change anybody's mind, but is just an expression that she wanted recorded as it relates to terminating positions created by the Board without Board input. She said when she received the information, she was told about who was going to do what, or what persons were involved. She said she got a question from the news media wanting to know her opinion about what is being done. She told them she did not know, because she had not read any information in that area. She was concerned about the newspaper getting the information before she had an opportunity to review it and make some comments on it. Mrs. Parks expressed that they should be very fair and honest with our patrons, with our Board members, and with all of those who are concerned as it relates to terminating personnel without Board approval.
Mrs. Silver said it was not really a part of their budget, but it affects the budget in that they received notice from the National School Board Association that many of the things they expected to be cut federally, are not cut. Some of them have even been improved, which is a great relief.
Mr. Bogle said one of the things he was really excited about in the superintendent's proposed budget was some language that reflects comments that the Board and others in the district have been making about a desire to redirect resources in such a way as to more directly affect what's going on in the schools and classrooms. Examples are $1,300,000 in additional funds for building maintenance, $300,000 for substitute teachers, $100,000 for custodial supplies. Again, this is going to affect the quality of environment that teachers and students are in: towels, tissues, soap, trashbags, etc. $380,000 for instructional supplies with a comment that teachers buy far too much from their own pockets. $100,000 for custodial equipment, $100,000 for new copy machines in the schools. Mr. Bogle said these kinds of things will make a qualitative difference in the experiences teachers, students, and principals are having. He said he is real excited to see this turning around of the attention of the district and focusing on the school environment. He also commented that although the Board was elected to represent the entire community, they are also elected to represent their own area of the community. Mr. Bogle felt that beyond the fifth grade in district one they are losing a lot of students. He said there is the feeling that there is just not an adequate option available for middle school. Hoover is a fine school, but it's crowded to the max. Two years ago there were 1200 students in that school, and it has now been artificially reduced to 900 students which is still at the maximum capacity. There is simply no more space for the children in district 1 for middle school. A lot of patrons who have the option to opt out are opting out of the district. Mr. Bogle said if there is not anything in next year's budget to try to find a way to provide more space or more options for the district 1 people for middle school, he would ask that they do that. The $90,000,000 is providing much needed facility repair and upgrade for schools throughout the district. District 1 simply did not have it's needs addressed as it relates to
301.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-31:
SUPERINTENDENT'S REPORT
(continued)
options beyond the elementary schools. He asked for suggestions of anything they could do to work creatively with this budget, and he appreciated support from other Board members in being creative in trying to come up with options at the middle school level in far northwest and far northeast Oklahoma City. Mr. Bogle felt they had a desperate problem. He said attendance in terms of population drops off very dramatically there. That really doesn't even address the other issues with concerns about magnet schools that have been expressed and concerns about comprehensive high schools. John Marshall has got to be seen as an attractive option for students in far northwest and northeast Oklahoma City. Mr. Bogle said he would appreciate anyone who could come up with creative ideas for Mr. Kellert and him as it relates to their comprehensive high school in North Oklahoma City. Any kind of creative ideas as it relates to next years budget to provide some relief in that area would be greatly appreciated.
Mrs. Parks suggested to Mr. Bogle that maybe he could get parent groups to address the issue of a need for that particular area to the legislatures, and maybe they could do something about helping. Mr. Bogle said he would like to hear more from Mrs. Parks because it sounded like a great idea. Mrs. Parks said the parents form a group and become involved, and then they express their concerns to the legislators. She said she could understand Mr. Bogle's concern and needs for his particular district. She said he was just telling the truth which is what she is doing when she talks about District 5. 2.
QUAIL CREEK ELEMENTARY SCHOOL PATRONS AND STAFF TO INSTITUTE SCHOOL UNIFORM CODE FOR 1996-97 SCHOOL YEAR
Approval of the request of Quail Creek Elementary School patrons and staff to institute a school uniform code at Quail Creek Elementary School effective for the 1996-97 school year. (Request submitted was in compliance with guidelines and time frame outlined in J-43-R1: SCHOOL UNIFORMS) MOTION: SECOND:
Thelma R. Parks Michael Carter
MOVE FOR APPROVAL OF THE REQUEST OF QUAIL CREEK ELEMENTARY SCHOOL PATRONS AND STAFF TO INSTITUTE A SCHOOL UNIFORM CODE AT QUAIL CREEK ELEMENTARY SCHOOL EFFECTIVE FOR THE 1996-97 SCHOOL YEAR.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
MOTION CARRIED 6-0.
Mr. Bogle introduced the principal of Quail Creek Elementary School, Mrs. Jean Hendrickson, and announced that three patrons wished to speak on this issue. Daniel Karim, Mary Louise Binning, and Andrea Dillard, patrons of Quail Creek Elementary School, spoke in favor of the school uniform code.
Mrs. Silver expressed her appreciation to the group from Quail Creek, because they gave all the information needed before the Board makes a decision. She said she also appreciated that they met the timelines that were in the policy. Mr. Walker said he would like to echo Mrs. Silver's comments. He felt that the proper procedures had been used and documented, and he hoped this worked out for their school.
Mrs. Parks said they did not have a staff at Parks Elementary School, and she hoped the time would come when they would be making preparations for that staff so they can get on with some ideas and suggestions about uniforms and other things. Mr. Bogle thanked the principal of Quail Creek for providing leadership, and urged the Board to support the request.
sound
R. #251 APPROVAL TO INSTITUTE SCHOOL UNIFORM CODE AT QUAIL CREEK ELEMENTARY SCHOOL FOR 1996-97 SCHOOL YEAR
302.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-32:
SUPERINTENDENT'S REPORT 3.
R. #252 APPROVAL TO HIRE FIRM OF BRITTON AND ADCOCK TO REPRESENT THE ADMINISTRATION IN RIF HEARINGS
(continued)
APPROVAL OF THE SUPERINTENDENT'S RECOMMENDATION TO HIRE SPECIAL LEGAL COUNSEL TO REPRESENT THE ADMINISTRATION IN HEARINGS Consideration of the superintendent's recommendation to hire special legal counsel to represent the administration in hearings on the pending recommendation for reductions-in-force.
MOTION: SECOND:
Kenny Walker Frank Kellert
MOVE FOR APPROVAL FOR THE BOARD TO HIRE THE FIRM OF BRITTON AND ADCOCK, AND SPECIFICALLY ANTHONY Z2U1N, TO REPRESENT THE ADMINISTRATION IN HEARINGS ON THE PENDING RECOMMENDATION FOR REDUCTIONS-IN-FORCE. ROLL CALL
Mr, Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no aye
MOTION CARRIED 5 aye, 1 no. DISCUSSION Dr. Crawford said they had a request from eight employees to receive a hearing before the Board regarding the reduction-in-force matters. Due to the fact that the Legal Office will have some employees involved in that hearing process, he recommended that the Board hire outside counsel to represent the district in this matter. He felt there would be a conflict of interest if any of the district legal staff represented the districtâ&#x20AC;˘
Mrs. Silver asked if the recommended legal firm was on our approved list or if this a group we need to add. Dr. Crawford said that to his knowledge it was not on the approved list. Mrs. Silver asked if the Board should consider adding this firm to the list if they are going to be used for outside counsel.
Mr. Bogle asked Mr. Shepard if the automatically put them on the approved said if the Board is going to recommendation, then the name of that some manner.
motion were approved would it list for the Board? Mr. Shepard approve the superintendent's firm should be acknowledged in
Mr. Bogle asked if it would be sufficient to modify the motion to include the name of the firm and put into the motion that they become a part of the district's approved firms. Mr. Shepard said in essence that is what would happen if they make that recommendation. He said he did not think they would necessarily have to add it to the district's approved list, because of the action the Board is taking. The district's approved list allows legal counsel or others to use a select group of attorneys so they don't have ask for approval each time.
Mrs. Parks asked why they are not using an attorney that's on the approved list rather than getting one that's not on the list.
Dr. Crawford said he felt they needed an attorney that specializes in labor and contract law, and this firm specializes in that. Mrs. Parks asked if they didn't have anyone on the approved list that does that. Dr. Crawford said he did not know, he just knows that this firm specializes in it. Mrs. Parks said she did not know this firm, so she didn't have any objections to it, but they had just recently approved the list. Now they were going outside the list to get an attorney to represent them. She said she could understand why they would not use one of their own, but she did not quite understand why they are going totally against the approved list that they just approved not too long ago.
303.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-33 SUPERINTENDENT'S REPORT
(continued)
Mr. Walker asked who developed the approved list? Mr. Shepard said he was not sure where the list came from, but he would assume it may have come from recommendations of the Board and Legal Counsel. Mr. Walker noted that being said, his comment would be that he would feel a little more comfortable with it being a firm outside of someone that had dealt with the Legal Counsel before. That way it does remove all indications of conflict of interest. Mrs. Parks said she has no objection, but she just didn't understand why they would not use some of those persons that they had approved. She noted and Mr. Shepard affirmed that some Board members had recommended some of the firms. Mrs. Parks said not having the list before her she did not know what persons were on the approved list that would not be fair, honest, and just in their dealings. Mr. Bogle asked about hourly fees. Dr. Crawford said the firm being recommended would charge $110 per hour for the principal.
Mr. Bogle asked Mrs. Silver if she was asking for an amendment to the motion. Mrs. Silver said she didn't know if they need to go ahead and put the name of the firm in this or not.
Mr. Shepard said it would appear to him that it would be well if that firm's name was part of the motion. Mr. Walker said it was not listed in the agenda item, and he did not know the firm. Mr. Bogle said the name of the firm was Britton and Adcock. He said for clarification, the Board is hiring the firm and not the superintendent. Mr. Shepard said that was correct.
Mrs. Parks said for clarification she thought the individual's name was Anthony Zahn. Mr. Walker said it was. He suggested if it would please everyone, he would change it to read for the Board to hire the law firm and specifically Anthony Zahn, Attorney At Law. Mrs. Parks said she thought in the Board packet they had a recommendation from the Superintendent that Anthony Zahn be that person, and now they were changing to a firm.
Mr. Walker said Anthony Zahn is a member of that firm. Mrs. Parks asked if Anthony Zahn had ever done business with this school district? Mr. Shepard said he was not personally aware of any previous professional relation between Mr. Zahn and the district. Mrs. Parks asked who submitted the name of Anthony Zahn?
Dr. Crawford said he solicited that firm. Mrs. Parks commented that she was not voting necessarily against the Zahn firm because she didn't even know them, so consequently, her vote will reflect that if the Board is going to use an attorney, they have a list of a number of attorneys they could use, but they are getting the superintendent to name someone to represent them. She didn't have any objections to that per se, but her vote will indicate that they should use those who were approved.
Mr. Carter said he agreed with asking the Board Clerk and the superintendent, but he thought they should ask Legal Counsel if they had ever dealt with them as a district. Mr. Bogle asked Mr. Rogers if he was aware of any previous professional relationship between the district and the attorney, Anthony Zahn? Mr. Rogers said he did not even know he was back in Oklahoma. He had lived in Connecticut for a long time. PERSONNEL
1.
AND
ENCUMBRANCES
Authorization for the Board Clerk to Schedule Hearing(s) for One or More of the 9 Administrators/Professional Technical Employees Recommended for Non-Reemployment for the 1996-97 Fiscal Year
PERSONNEL AND ENCUMBRANCES
304.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-34
PERSONNEL AND ENCUMBRANCES
(continued)
In compliance with Board Policy B-28: HEARING PROCEDURES, recommend authorizing the Board Clerk to schedule hearing(s) for one or more of the 9 administrators/professional technical employees recommended for non-reemployment for the 1996-97 fiscal year due to reduction-in-force for the coming budget year. (Policy G-31: RIGHT TO A HEARING) R. #253 APPROVAL TO AUTHORIZE BOARD CLERK TO SCHEDULE HEARINGS FOR EMPLOYEES AFPECTED BY RIF
MOTION: SECOND:
Michael Carter Terri Silver
MOVE FOR AUTHORIZING THE BOARD CLERK TO SCHEDULE HEARING(S) FOR ONE OR MORE OF THE 9 ADMINISTRATORS/PROFESSIONAL TECHNICAL EMPLOYEES RECOMMENDED FOR NON-REEMPLOYMENT FOR THE 1996-97 FISCAL YEAR DUE TO REDUCTION-IN-FORCE FOR THE COMING BUDGET YEAR. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. DISCUSSION Mr. Bogle asked when was the deadline for requesting hearings? Dr. Moore said in regard to the timeline that is set up, starting with the date that service was given which was April 23, the ending time would be the 2nd of June. That's giving consideration to the 10 day notice period of time, then the second 10 day close, and all the hearings must be completed within the 30 day time limit. Dr. Moore said all the hearings have to be done by June 2nd. He said the final day for requesting a hearing would be May 7. The time actually starts according to our policy B-31, at the time Mr. Shepard received the requests for the hearings.
Mr. Bogle asked if they were voting on actually scheduling hearings tonight? Dr. Crawford said they were asking for permission for the Board Clerk to set those hearings.
Mr. Bogle asked what exactly were they authorizing with this action. Mr. Carter said they were authorizing Mr. Shepard to set the dates for these hearings. Mr. Shepard said that board policy says the Board Clerk should set the date for the hearing. Basically, you are extending or verifying that particular authorization so I can work with the Board and the people who have requested the hearings. We will try to schedule some dates within that time frame, or with mutual consent of both parties beyond that time frame for these hearings. Rather than trying to set them all tonight, we will simply work with the employees and make sure, as the policy says, that they have adequate time for preparations. Mr. Shepard said he would try to work with all parties to come up with some dates. Mrs. Parks said the time schedule that was given a moment ago was that all of these hearings will be completed by June 2. Mr. Walker said unless they have mutual consent. Mrs. Parks said the recommendation is for 1 or more of these 9 administrators, but you're saying that all of them must be completed by June 2. Dr. Moore said that was correct. Mrs. Parks asked how many administrators had requested a hearing? Dr. Moore said 8. Mrs. Parks said 9 administrators were being considered for non-renewal of contract which is only 1 less.
Dr. Crawford asked Dr. Moore if the time frame was policy or procedural. Dr. Moore said it was a part of policy B-31. He said it basically says they must have the hearings within 30 days of the time that they are received by the Board Clerk unless there's mutual agreement on the part of the parties to go beyond that time line. Mrs. Silver said she wanted to mention that during one week of that time there will be graduations for the high school. She felt if there were a mutual understanding to add more days it would be better for everyone concerned.
305.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
PERSONNEL AND ENCUMBRANCES
= M-35
(continued)
Mrs. Parks said there are nine that have been recommended and only 8 have requested hearings. She asked if he was at liberty to tell them who the one person was who had not requested a hearing?
Dr. Crawford said he could not in open session. Mr. Kellert asked Mr. Shepard if when they were talking about mutual consent of the parties did that mean the employee and the administration? Mr. Shepard said that was correct. Mr. Kellert asked if the Board was not one of the parties who could extend this? Mr. Shepard said he thought they could. If the Board could let them know it is fine with them, it would help him. Mrs. Parks asked if all of the hearings will be held prior to the announced non-renewal of a contract. Mr. Shepard said that would be the intent. Mrs. Parks asked if June 30 was the date. Mr. Shepard said it was.
2.
Discretionary Salary Supplements for the Discontinued for Employee Groups Listed;
1996-97
Fiscal
Year
Approval to discontinue discretionary salary supplements for the 1996-97 fiscal year for the following employee groups: a.
Supplement to special group of 13 employees currently assigned to the schools; previously assigned to the central office. Salaries were frozen since 1994-95 or earlier. (Frozen Salary Correction)
b.
Supplement to special group of 4 employees currently receiving 5% discretionary salary supplement for additional responsibilities.
c.
Supplement to teachers currently math/science incentives.
MOTION: SECOND:
receiving
discretionary
Michael Carter Terri Silver
MOVE TO DISCONTINUE DISCRETIONARY SALARY SUPPLEMENTS FOR THE 1996-97 FISCAL YEAR FOR THE EMPLOYEE GROUPS LISTED UNDER ITEMS A, B, AND C.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0.
DISCUSSION
Mrs. Parks requested information on items A, B, and C.
Dr. Crawford explained that included in item A are employees that the Board dealt with in previous years that were serving in an administrative or supervisory capacity, but were channeled back into the classroom or campus in another assignment. They were paid the salary that they were paid the previous year under their administrative or supervisory roll. This action simply enables those employees to be moved back to a title and salary commensurate with their assignment. Dr. Moore said these individuals have already been placed on a contract that gives notice that the salary that they are on now for 1995-96 will end at the end of the school year. They will then assume the salary of the position that they are actually holding. Mrs. Parks asked if there was a possibility that the Board could get entangled in legal matters. Dr. Moore said there is always that possibility, but when they entered into this agreement with the employees, it was understood that initially it would be for 1 year. It
R. #254 APPROVAL TO DISCONTINUE DISCRETIONARY SALALRY SUPPLEMENT FOR 1996-97 SCHOOL YEAR FOR EMPLOYEE GROUPS LISTED
306.
MINUTES OF THE REGULAR MEETING OF MAY 6. 1996
:M-36 PERSONNEL AND ENCUMBRANCES
(continued)
was extended a second year, and the direction Dr. Moore received was to take the necessary steps to make sure the employees are aware that this special arrangement of salary will end with this contract year. Those steps have been initiated with the employees.
Mrs. Parks asked if at the time they were actually moved into those positions, they were told that this was just for one year, and do we have documentation to support that. Dr. Moore said he believed they did, and it was indicated that it was a one time arrangement. However, it was decided it would continue for the second year through discussion with the individuals through the administration at that time. Mrs. Parks said she hoped that had happened because they did not want any individuals saying they were never told this, and then come back with a suit filed against the Board.
Dr. Moore said all these individuals identified here are aware because they have signed contracts to that affect. Dr. Crawford said item B is a classification of employees that in previous years have accepted roles outside their regular assignments and under the discretion the administration had at that time, were granted a 5% salary supplement for those assignments. Those assignments have since been assigned to someone else and those employees should forego that 5% stipend in his opinion. Mrs. Parks asked if this was legally correct? consistent with procedures.
Dr. Moore said it was
Dr. Crawford said the third classification of employees are teachers that have been receiving a stipend for teaching in math and science. In previous years this district had developed a schedule that allowed teachers in various disciplines to receive a bonus or stipend for teaching in a discipline, possibly a foreign language or maybe even social studies. According to his understanding, the district a few years ago moved everyone from this arrangement other than math and science teachers so most teachers in various disciplines are not receiving stipends of this nature other than math and science teachers. They are recommending that math and science teachers be treated like all other teachers in regard to pay. Mrs. Parks asked if these were the people that came to the Board a year or so ago asking for their incentives because they had not received them.
Dr. Moore said he thought that was the advanced placement teachers. They were concerned that they had not received the stipends that had been promised, and that was also consistent with the negotiated agreement. Mrs. Parks asked if these teachers were aware that they would not be receiving this any longer. Dr. Moore said there had not been any notification to the individuals about this. As Dr. Crawford said, this is an incentive that had just been a part of the process. It's not a part of the policy anymore, and obviously, not a part of the negotiated agreement. This is something that had been done. The district no longer has the high demand in this area where they do not have enough teachers due to the changing of the State Department of the credentials. Individuals are now allowed to teach in this area who have minor areas and who also have special certification. We no longer have a need in this area, and have not had the need for several years.
Mrs. Parks said she would suggest that they be quickly notified, so they will not be saying, "You promised us this, and now you've taken it and did not notify us." She said that she would strongly suggest that they notify those people right away. Dr. Moore said they wanted to make sure that it was brought to the Board first. 3.
Approval of Personnel and Encumbrances
307.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
PERSONNEL AND ENCUMBRANCES
MOTION: SECOND:
:M-37
(continued)
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED, EXCEPT ENCUMBRANCE 11-9609713 BE POSTPONED FOR FURTHER INFORMATION, AND ENCUMBRANCE 11-9608424 BE CHANGED TO READ ARTHUR DAVENPORT ASSOCIATION. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. DISCUSSION
Mrs. Silver asked that encumbrance postponed for further information.
on
page
E-17,
11-9609713,
be
Mrs. Parks asked about several encumbrances. Mr. Belphry Dean, Administrator of the Purchasing Department, gave information on these.
Mrs. Parks asked the superintendent what procedure he uses to notify the Board when there have been break-ins and instruments have been taken? Dr. Crawford said on items of major consequence, they write a communique or inform them by phone. Mrs. Parks said there had been a number of break-ins where television sets, computers, etc. had been taken, and she had not seen anything relating to that lose.
Dr. Crawford said if they were of major consequence, the Board should receive a communique. He apologized if he had not done it properly, because the Board should be informed on something major that has been taken.
Mr. Bogle said there was one other correction in the encumbrance was noted in special file labeled "additional information." One encumbrances was misnamed. That's encumbrance 9424 on page Instead of reading Inter-City Violin Studios, according to Mr. that should be Arthur Davenport Association.
and it of the E-11. Dean,
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9608880 through 11-9609714) written during the period 4/16/1996 through 4/29/96. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
R. #255 APPROVAL OF PERSONNEL AND ENCUMBRANCES
f 308.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
=M-38 PERSONNEL AND ENCUMBRANCES (Continued)
CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9608880 TO 9609714, FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRlkNCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARB IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.
EDWARD ROMERO
DATE
PERSONNEL EMPLOYMENTS SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
CERTIFIED:
SCHEDULE 8TEP/LANE
ANNUAL 8AIARY
Gregory Harjo
Rogers/French
4-1-96
01/03 BA
$23,170.00
Ron Hood
Rogers/Hath
4-15-96
01/03 BA
23,170.00
Donna Keller
Green Pastures/Elem Counselor
4-18-96
015/03 MA+
26,150.00
Darrell Grant
Westwood/Entry Kitchen Asst
4-17-96
471/01
$ 4,420.00
Velma Packard
Star Spencer/Entry Kitchen Asst
4-17-96
471/01
4,420.00
Dora Morales
Colvunbus/Hispanic Bilingual Asst
4-17-96
103/01
$ 7,921.00
Pedra Polin
Eugene Field/Day Care Asst
4-15-96
104/01
8,080.00
CHILD NUTRITION:
CLERICAL:
CUSTODIAL SERVICE! t: Lewis Ables, Jr
Roosevelt/.50 Cust Worker
4-15-96
158/01
$ 5,556.00
Fredrick Callins
Jefferson/Cust Worker
4-15-96
160/01
10,302.00
PUPIL transportat: :ON:
Patrina Davis
Bus Driver
4-1-96
105/02
$ 5,303.00
James Hardeman
Bus Driver
4-17-96
105/02
5,303.00
309.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
=*-39
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
DISMISSALS: ABANDONED POSITION:
CUSTODIAL SERVICES:
Walter Sledge
Creston Hills/ Custodial Worker
4-8-96
James Wood, Jr
All Schools/Relief Custodian
4-5-96
PUPIL TRANSPORTATION:
Claudine Fleming
Bus Driver
4-1-96
Amy Johnston
Bus Driver
4-9-96
Bryan Mays
Bus Driver
4-17-96
DISMISSALS: TERMINATION PROM LEAVE OP ABSENCE:
CLERICAL:
ED Assistant
4-12-96
Leo Jackson, Jr
Bodine/4th Grade
5-31-96
Brooks Mosier
Southeast/SS/PE
5-31-96
Betty Stone
Bodine/5th Grade
5-31-96
James Vaughan
John Marshall/Science
5-31-96
Rosie Simpkins
RETIREMENTS: CERTIFIED:
CHILD NUTRITION SERVICES:
Phebla Sledge
Harding/Kitchen Spec
5-30-96
310.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996 :M-40 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OP ABSENCE NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
STUDY LEAVE: CERTIFIED: Sarafla Fleming
AEF/Special Education
8/20/96
311.
M-41
According to Board Policy Gâ&#x20AC;&#x201D;33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: KANE
CERTIFIED:
Angela Cox Lisa Dodd
Phillip Dorn
Judith Hart Brian Jansen Robert Richmond
SITE/ASSIGNMENT
John Marshall/English
Brenda Drury
Rick Howell
Ladonia Jordan
5-31-96
Douglass/Unassigned
>-31-96
Elsenhower/Unassigned
John Marshall/Band/Strings
Fine Arts/Traveling Vocal Music
Kaiser/Kitchen Asst
Heronville/Kitchen Asst
Columbus/Cafeteria Manager
Dorothy Lewis Oscar Perez
5-31-96
5-31-96 4-25-96
1-2-96
5-15-96 4-19-96
Horace Mann/Satellite Key Person
5-31-96
Moon/Bilingual Asst
4-24-96
CLERICAL:
Rosa Diaz
5-31-96
Webster Middle/Math/Science
CHILD NUTRITION SERVICES: Penelope Bishop
effective DATE
M. L. King/Principal's Secretary
6-6-96
Spencer/Bilingual Asst
4-30-96
Neoma Staples
Info Public Services/Secretary
LaQuietta Toliver
Johnson/LPN
5-31-96 4-19-96
f 312.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-42
PERSONNEL AND ENCUMBRANCES (Continued)
8ITE/ASSIGNMENT
NAME
EFFECTIVE DATE
CUSTODIAL SERVICES!
William Allen
Britton/Custodial Vork&r
4-12-96
David Grolock
Webster/Custodial Worker
4-17-96
Oliver Woodberry
Spencer/.75 Custodial Worker
4-24-96
PUPIL TRANSPORTATION:
Donald Cox
Bus Driver
4-5-96
Rita Miller
Bus Driver
4-5-96
Delbert Patterson
Bus Driver
4-19-96
Leonard Witkowski
Bus Driver
4-12-96
z
313.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996 M-43
PURCHASING MOTION: SECOND:
AND
GENERAL
BUSINESS
Thelma R. Parks Michael Carter
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS k, B, C, AND D AS LISTED. ROLL CJILL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye no aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 7-0. A.
Math Teachers (Grades 2-8) to Attend Marilyn Burns Math Workshop
Approval for math teachers (grades 2-8) to attend Marilyn Burns Math Workshop. This expenditure, in the amount of $17,920, is to be charged to account 623-721-2213-860-192-1120-000-075 and has been approved on our Federal Educational Grant and/or Programs (Math/Science Grant).
(ITEMS B - D RELATES TO BOND ISSUE PROJECTS) B.
Approval of Time Extension of Thirteen Days for Completion of Thelma R. Parks Elementary School Construction; Pope Construction Company Approval of time extension of thirteen days to Pope Construction Company, for completion of the Thelma R. Parks Elementary School construction, from November 7, 1996, to November 20, 1996, due to inclement weather as defined in the contract. Extension recommended by the architect and agreed to by the Director, Service Center Operations. (Time extension is a part of change order #2 previously approved by the Board on April 8, 1996.)
C.
Easement Granted to Provide Underground Electric Service for Thelma R, Parks School to Oklahoma Gas and Electric Company
Approval to grant an easement to provide underground electric service for the Thelma R. Parks School to Oklahoma Gas and Electric Company (OG&E) described as follows: An easement being part of Block 15, SYLVAN PARK ADDITION to Oklahoma City, Oklahoma, according to the recorded plat thereof, said easement being five (5) feet on each side of a centerline, more particularly described as follows:
Commencing at a point being 309.30 feet, more or less. North and 20 feet, more or less. West of the Southeast corner of said Block 15; thence Westerly a distance of 143.95 feet, more or less, to a surface-mounted transformer, said point being 299.2 feet, more or less. North, and 163.5 feet, more or less. West of the Southeast corner of said Block 15, being the point of termination.
D.
Change Orders #2 and #3 Meridian Sheet Metal, Inc.: HVAC and Related Electrical Work Project at Roosevelt Middle School
Approval of Change Orders #2 and #3 resulting in an increase in the amount of $8,202 for the contract with Meridian Sheet Metal, Inc., for the HVAC and related electrical work project at Roosevelt Middle School.
Original Contract Sum Previous Change Orders Adjusted Contract Sum Net Change on C.O. #2 Net Change on C.O. #3 Total Adjusted Contract Sum
$ 904,670.00 3,545.00 908,215.00 4,293.00 3,909.00 $ 916,417.00
R. #256 APPROVASL OF PURCHASING AND GENERAL BUSINESS ITEMS A, B, C, AI D AS LISTED
f 314.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
:M-44 PURCHASING AND GENERAL BUSINESS
(continued)
DISCUSSION Mrs. Silver asked who is eligible to participate in the Math Workshop?
Dr. Sconzo said the workshop was targeted for elementary and middle school teachers. The essence of the workshop has to do with the use of manipulatives and a hands-on approach to teaching mathematical concepts.
Mrs. Silver asked if teachers volunteered for this or if certain schools qualified for it because of test scores?
Dr. Sconzo said it would be voluntary because it's off contract. STATEMENT(S) OF CERTIFICATION
TO:
BOARD or EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for an ingraeae in the yg.unt .ffg for the contract with Meridian Sheet Metal, inc., —Efilatfid—e-lectrical work project at Reosevelt nlfldgopCQA in the Board of Education Meeting agenda of Mav 6, laafi is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
(Date)
TO:
BOARD OF EDUCATION
I hereby certify to the beet of my knowledge that the recononendation for expenditure of Bond funds for an Increase in the Uie.ggntrftgt with Meridian Sheet wetal, Ine... J
•Ifigtrical work project R.t Rggeevelt
SCoflOl in the Board of Education Meeting agenda of May 6.
proper in all respects and is within the guidelines for the
ftpptoved by the electors of this district in the October
13, 1993, Bond Election.
J- R-22
- F<5.
315.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
UNFINISHED
>45
BUSINESS
(NONE) NEW
BUSINESS
(NONE)
CITIZENS
COMMENTS
(NONE) BOARD
MEMBER S'
COMMENTS
Mrs. Silver said she really enjoyed the President's Excellence in Education Awards. She thought it was a very nice luncheon for the students. Also, she enjoyed going to the Open House for the Riverside Community Center which used to be Riverside school. She encouraged those who had an opportunity to go by and see what they have done with it. She said the best part was seeing what they are doing for that community. She said it makes you very proud to have been a part of it. Also, she appreciated all the schools who allowed her to attend their Cinco De Mayo celebrations, because watching the children perform is always a wonderful thing. Mr. Bogle said he wanted to thank Mrs. Parks again for her report, and he would like to have a photo copy of her notes. He thought there were some real good ideas there. He requested her to keep them and bring them if they had another Board workshop.
Mr. Bogle commented that the Board is preparing to make difficult decisions as they approach the budget year, decisions related to the budget. He said many of the decisions made will dramatically affect lives. He asked that they remember to be humane and professional in their conduct. He said this is not a reprimand, but a reminder that they are dealing with people and their careers, and he hoped they would be humane in their action. He said he was really commenting on that as it relates to public comments they might make to each other or to the media, and he hoped they would guard themselves to not make comments that would be misinterpreted in regard to their attitude about these serious matters. He asked that the Board attempt to work together in whatever way they could to professionally resolve these recommendations that are going to be being made to them. Also, the process of redirecting dollars means experiencing a lot of change, but at the other end of those decisions there will be a lot of very happy people, because the teachers, principals, students, and parents are going to see the results of these decisions. They will show up in the classroom, in the buildings, and they can look forward to a very good response to those they serve as they go through these difficult times.
EXECUTIVE
MOTION: SECOND:
SESSION
Thelma R. Parks Terri Silver
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATION WITH DISTRICT'S GENERAL COUNSEL REGARDING WILLIAM PRICE-CURTIS V BOARD OF EDUCATION OF OKLAHOMA ISD NO. 89 OF OKLAHOMA COUNTY, ET AL, CASE CIV 92-20591. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
MOTION CARRIED 6-0. p.m.
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
The Board went into Executive Session at
aye aye aye
11:30
Those present for the Executive Session were Mr. kellert; Mr. Walker; Mr. Carter; Mrs. Silver; Mrs. Parks; Mr. Bogle; Dr. Marvin Crawford, Superintendent; Mr. Cleeta John Rogers, General Counsel; Ms. Tammy Carter, Associate General Counsel; and Darrel Shepard, Board Clerk.
R. #257 APPROVAL OF EXECDTIVE SESSION AT 11:30 P.M.
f
316.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-46 RECONVENE R. #258 APPROVAL TO RECONVENE IN OPEN SESSION AI 11:52 P.M.
MOTION: SECOND:
IN
OPEN
SESSION
Michael Carter Kenny Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
MOTION CARRIED 6-0.
IN
OPEN
aye aye aye
Mrs. Silver, . Mrs. Parks, Mr. Bogle,
aye aye aye
The Board reconvened at 11:52 p.m.
SESSION
No action was taken in Executive Session
?. #259 ADJOURNMENT AT 11:53 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 11:53 p.m. The motion for adjournment was made by Michael Carter and seconded by Kenny Walker. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
317.
MINUTES OF THE REGULAR MEETING OF MAY 6, 1996
M-47
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Presildent
ty Minutq^lerk
tlurtes
approved
by the , 1996.
Board
of
Education
this
day
of
STATE OF OKLAHOMA
SS .
COUNTY OF OKLAHOMA
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
(
iitness my hand and seal of this School District this _____ , 1996.
Clerk, Oklahoma City (SEAL)
day
318.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, May 20,
1996, AT 7:00 P.M.
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
PRESENT!
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director - of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. ROLL
CALL
ROLL CALL
At the time of the Roll Call, all seven (7) members of the Board were present. INTRODUCTION
OF
VISITORS
Mrs. Thelma R. Parks introduced Mr. Warren Gardner, Dr. Delores Parker, Dr. Norma Cole, Mr. Jimmy Dew, Mr. Wendell Edwards, and Dr. Sally Cole. Also, she mentioned Mr. Riper, and Mrs. Elaine Ford.
BOARD
MEMBERS'
BUSINESS/COMMENTS
RECOGNITIONS 1.
RBCOGMITIONS
Recognition of the Creston Hills Elementary School Tigers who won the National Championship in Basalball.
Sharonta Law Tatyana Fazlalizadeh Kimberly Arinwine Shari Dixon Franchesca Baker
Tamika Stepeny Jazmon Gathron LaRhonda Mitchell Ricky Alford LaShonda Mitchell Freda Mechian Samual Hill Alecia Henry Tracy McDaniel, Coach
Recognition of the Classen School of Advanced Studies Academic Bowl Team for placing first in the State Class A Competition.
Coach
Team Members
J.R. Eppler Michael Frow David Miller Steven Purdy
Tyler Scott Jason Tyler Minh Truong
Ms. Barbary Keith
Recognition of the following students who have been named as Duke University Talent Identification Program Winners:
319.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
W-2 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
National Winners Richard Hestilow^ Classen School of Advanced Studies John Simpson, Classen School of Advanced Studies Deborah Targoff, Classen School of Advanced Studies
State Winners Kevin Bogle, Classen School of Advanced Studies Killian Downey, Classen School of Advanced Studies Joseph Huff, Classen School of Advanced Studies Sasha Manley, Classen School of Advanced Studies Kelly McCarty, Classen School of Advanced Studies Brent Mizel, Classen School of Advanced Studies Megan Moore, Classen School of Advanced Studies Wendell Reynolds, Classen School of Advanced Studies Chris Richardson, Classen School of Advanced Studies Edbert Schultz, Classen School of Advanced Studies Jamie Staubus, Classen School of Advanced Studies Hermenegild Arevalo, Webster Middle School Joseph Cotrell, Webster Middle School 4.
Recognition of the following coaches who have received recognition from the Oklahoma City Coaches' Association Region 8 Annual Meeting; Tommy Griffin, John Marshall High School, Region 8 Basketball OoCoach of the Year Johnnie Johnson, Star Spencer High School, Region 8 Basketball ©■ Coach of the Year Richard Garrett, John Marshall High School, Region 8 All-State Baseball Team Coach Ron Miller, Northeast High School, Region 8 Track Coach of the Year Richard Killgore, John Marshall, Region 8 Tennis Coach of the Year Eddie Griffin, Director of Athletics, Region 8 Athletic Director of the Year
5.
Special Presentation of Afrocentric libraries to Creston Hills Elementary School, Dunbar Elementary School, Garden Oaks Elementary School, Longfellow Elementary School, Polk Elementary School, Moon Middle School, Douglass High School, and Star Spencer High School by Linda Brown, President of the Oklahoma City Metropolitan Alliance of Black School Educators.
BUSINESS
1.
R. #260 APPROVAL TO SET ASIDE PORTIONS OF BOARD POLICY B-44: BOARD RET-ATED SERVICES, BOARD POLICY C-06: EVALUATION OF THE SUPERINTENDENI', AND BOARD POLICY C-14: EVALUATION OF THE GENERAL COUNSEL DEALING WITH EVALUATION SCHEDULES
Approval to set aside those portions of Board Policy B-44: BOARD RELATED SERVICES, Board Policy C-06; EVALUATION OF THE SUPERINTENDENT, and Board Policy C-14: EVALUATION OF THE GENERAL COUNSEL, dealing with the evaluation schedule for the Executive Director for Board Related Services, the Superintendent, and General Counsel, respectively, for the purpose of setting evaluation meetings at a later date.
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL TO SET ASIDE THOSE PORTIONS OF BOARD POLICY B-44: BOARD RELATED SERVICES, BOARD POLICY C-06: EVALUATION OF THE SUPERINTENDENT, AND BOARD POLICY C-14: EVALUATION OF THE GENERAL COUNSEL, DEALING WITH THE EVALUATION SCHEDULES AND SETTING ONE EVALUATION MEETING BEFORE THE JUNE 3 REGULAR MEETING AND TWO BEFORE THE JUNE 17, 1996 MEETING.
320.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 H-3
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
ROLL CALL
aye aye no aye
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
Mrs, Mrs. Mr.
Silver, Parks, Yeargain,
aye aye no
MOTION CARRIED 5 aye, 2 no, DISCUSSION Mr. Frank Kellert inquired when these items of business might be put back on the calendar. Mr. Shepard said they were going to try to get them scheduled prior to the end of June if at all possible. Mrs. Parks asked what the rationale was for doing this when the superintendent's evaluation must be done by May 30? Mr. Bogle said this was a recommendation from the executive staff member of the Board that schedules are going to be very full with the hearings that are being scheduled, and it might be a burden on the Board to schedule those special meetings and do these evaluations. Mr. Bogle said it was an effort to set these evaluations at a time when the Board is a little less taxed. Mrs. Parks said she thought this was a Board policy that must be done, and if they move it back from May the 30th, how impacting would this be on the Board policies? Mr. Bogle said that to change Board policy it would require two thirds majority of the Board which would be 5 votes. Beyond that he did not see that there was any impact on Board policy. Mr. Shepard said this particular recommendation will not affect the policy because of your recognizing that the policy exists, but you're allowing the schedules to be extended for the next 30 days. Mr. Shepard said one problem they are facing is that the graduations will be all next week.
Mrs. Parks asked what time they planned to schedule these evaluations?
Mr. Shepard said he did not have an alternate date set. Some hearings are coming up plus two meetings in June. He said they would try to have the evaluations on one of the alternate Mondays or some other day that might be convenient to the Board, no later than June 30.
Mrs. Parks contract? evaluation affect the
asked what impact this would have on the superintendent's Mr. Shepard said this would not affect the contract. This is actually by Board policy and the recommendation would not contract at all.
Mr. Yeargain said he asked about this last month. He did not understand why they could not do that this week. Mr. Bogle said as he understood it, the Executive Director of Board Related Services had begun working with the various graduations, the work schedules, and the hearings that will be scheduled. He felt what they are looking for is about a two week delay in scheduling the evaluations.
Mr. Shepard said the graduation exercises will be over May 31st, and the hearings should be over by June 14. He said they might put one or more of the evaluations on with the June 3rd meeting. He said normally they set aside special meetings for the evaluations, but they could do it before the regular meeting on June 3rd or after the meeting. Mr. Shepard said it might be well to do it on the 17th or the week of the 24th of June in terms of the Board's schedule. Mrs. Parks said she in concerned that the time will run out in terms of the number of days they will have to discuss it. She said she hoped it could be done during the third week. Mr. Bogle requested that one of the evaluations be scheduled for the June 3rd meeting and two of them for the June 17th meeting. He asked that the motion be amended to reflect those specific dates. Mr. Kellert, maker of the motion and Mr. Walker, seconder, agreed to the addition to the motion.
321.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
BOARD MEMBERS' BUSINESS/COMMENTS 2.
Equity Committee Report
Dr. Sconzo introduced Mrs. Teresa Rendon, Chairperson of the Equity Committee, who presented the Equity Committee report. Mrs. Rendon introduced members of the Equity Committee who were present at the Board meeting. They were Loree Schrank, Diane Ravitz, Jose Sanchez, and Lettie Ruth Hunter. Others who worked on the committee but were not at the meeting were Judy Pluess, Delores Torres, and Guy Parkhurst. She thanked all of those for helping with the report, visiting schools, etc. She thanked Dr Faison, staff liaison, for his attendance at every meeting, sound advice, and leadership of the committee. Also, she thanked Janice Harrison and Dr. Weeter for their assistance.
Mrs. Rendon said they used an on-site checklist when they visited schools, and asked three people to visit each school. She said they sent a survey to all school staff in the Oklahoma City Public Schools, and the results of those were averaged. Mrs. Rendon explained how these surveys were tabulated and asked the Board members to read the report. She said the committee visited six schools, and asked the Board members to consider the recommendations contained in the Equity Report regarding these schools.
Mrs. Silver asked if the schools on the list giving survey information were visited, and if the schools that were visited received surveys. Mrs. Rendon explained that all schools were sent staff surveys, and most schools visited were sent a random selection of parent surveys. Mrs. Parks asked if any of the schools visited in the survey were visited last year. Mrs. Rendon said the only one visited last year and this year was Western Village. In response to a question from Mrs. Parks, Mrs. Rendon said they had not compared this years report with last year because they were using a totally different instrument and methods this year. She felt the staff surveys they used this year were a very good method to use. Mrs. Parks asked about a comment in regard to the Media Center needing to be more accessible to the students. Mrs. Rendon said the librarian was not there everyday at some school and the library is locked on those days. She thought it was a matter of money, but felt these could be worked out with volunteers or pooling resources from other places.
Mr. Kellert asked approximately when the visit to Western Village School was made. Mrs. Rendon said it was visited sometime in February before the 26th. Mr. Kellert said then that report would be based on the work of the administrator who retired. Mrs. Parks commended Mrs. Hunter on her loyalty to the Equity Committee even though she had not been well. Mrs. Silver expressed appreciation to all the volunteers on the Equity Committee, and thanked them for all their time and efforts expended in this endeavor.
3. R. #261 APPROVAL FOR CHARLES E. WADE, JR. TO ACT AS HEARING OFFICER FOU HEARINGS OF EMPLOYEES WHOSE POSITIONS HAVE BEEN RECOMMENDED FOR ELIMINATION FOB| 1996-97
Approval for Charles E. Wade, Jr. to Act as Hearing Officer for the Forthcoming Hearings for Employees Whose Positions have been Recommended for Elimination for 1996-97.
MOTION: SECOND:
Terri Silver Michael Carter
MOVE FOR APPROVAL OF CHARLES E. WADE, JR. TO ACT AS HEARING OFFICER FOR THE FORTHCOMING EMPLOYEE HEARINGS WHOSE POSITIONS HAVE BEEN RECOMMENDED FOR ELIMINATION FOR 1996-97 AT A FEE NOT TO EXCEED $110 PER HOUR.
322.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
H-5
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
ROLL CALL
aye aye no aye
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye no no
MOTION CARRIED 4 aye, 3 no.
DISCUSSION Mr. Bogle noted that according to Board policy, the anticipated hearings are to be chaired by the Board president or the president's appointee. He said traditionally the Board president had not chaired these hearings, and he had asked Mr. Shepard as Executive Director of Board Related Services to assist in locating a hearing officer and through his efforts he had identified this candidate to serve in this capacity. Mr. Yeargain asked what happened to the hearing officer they had before? Mr. Shepard said he had not contacted him.
Mrs. Parks asked if there was someone locally who could have heard this without having to go to Lawton to get someone? Mr. Shepard said he thought there could possibly have been someone locally, but the intent was to find someone who was not a part of the district in any way, and also, someone that was familiar with school law and school personnel issues. Mr. Kenny Walker asked if there was a fee involved with using this person. Mr. Shepard said he thought the fee was $120 per hour. Mrs. Parks asked how they could afford to pay $120 for a hearing officer when they had put a cap of $110 for the attorneys?
Mr. Bogle requested they return to Mr. Wade and tell him the Board specified the cap of $110 for his services. Mr. Shepard said they could certainly try.
Mr. Yeargain asked the name of the hearing officer they had the last time. Mrs. Parks said it was Judge Henderson. He said he would like for someone to look into using him. Mr. Bogle responded to Mr. Yeargain's request. He said it was his feeling that they wanted to have someone who was in no way related to the district so that they could render impartial monitoring and facilitation of the meeting. The previous hearing officer was acquainted with members of the staff who will be involved in these hearings. It was felt that might create a circumstance that would compromise the impartiality of the process.
Mr. Yeargain said he disagreed.
He did not think he would.
Mr. Kellert said Judge Henderson was a friend of his grandfathers and his father, and in the course of just handling normal hearings, it would not have any bearings on this, but he said it was something he was uncomfortable with. He said he did not say that would make any difference in Judge Henderson's performance.
Mrs. Parks asked who recommended Charles Wade? Mr. Shepard said Mr. Dick Neptune, Superintendent of Lawton Public Schools, is the one who told him about Mr. Wade. Mr. Shepard said based on the information he has been given that Mr. Wade would be his recommendation. 4.
Special Bond Fund Audit Discussion and Response (as requested at the meeting of May 6, 1996).
Dr. Crawford said the Board had been provided, under separate cover, responses to the audit done by Stephen Sanders over the last several weeks. He said that Dr. Moore had worked with him on coordinating the
323.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-6
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
items, and asked Dr. Moore to come forward. He said Dr. Jack Isch made a response in writing to the Board through the administrative offices, and that had been provided to the Board. He said their written report lad also been provided to the Board.
Dr. Moore said the information gathered on the report was a result of lis involvement with the Business Services staff and other staff members tfithin the district. At . Yeargain asked who the staff members were?
Dr. Moore said they were nembers of the business staff, primarily Truly Clark and his staff, the architect, and in relation to one question, Mrs. Tammy Carter.
Xr. Yeargain said he had gone through the report, the one the superintendent had given them, and it looked almost identical to the one Stephen Sanders had. He said there were a few recommendations that were different, but most of it was about the same. Dr. Moore said their concern was to take the recommendations identified by Mr. Sanders and then come up with a status report to the Board, and their intent was to address the recommendations. Mr. Bogle said if the Board would allow, it might be helpful for Dr. 4oore or the superintendent to briefly walk the Board through the response.
4rs. Parks asked if the Business Services staff was a new title? Dr. toore said that was correct, and it consists primarily of areas that report to him. Dr. Moore said he identified their recommendations based an Mr. Sander's report. He said he listed that information verbatim. 3e said when you see the "I" in that context, it's making reference to tfhat Mr. Sanders said, and where you see "status recommendation," that Ls response of staff. *lrs. Parks asked if the recommendations 1 and 2 are recommendations from the auditor? In response to her question regarding the status report. Dr. Moore said that was the staff's report to Mr. Sander's recommendation. He included in the appendix the entire report of Mr. Sander's for reference. Dr. Moore said for example, recommendation lumber 1 indicated that Mr. Sanders recommended that the district consider re-negotiating all uncompleted projects on pre-existing luildings for the purpose of reducing the labor costs. The staff's response to that recommendation says, "All contracted projects on presxisting buildings have been completed, or are about 98% completed, so Lt would not be necessary to do any re-negotiations at this point." Dr. 4oore explained that was the process that was followed in generating this report for the Board. 4rs. Parks said she especially liked the recommendation number 5. Dr. 4oore said that Mr. Sander's findings suggested that there were some problems with this, and his recommendation was to set forth how the Board should conduct its selection process in the future. He said all the staff could do in regard to that is to say they concur with his recommendation and will make sure that recommendation is duly noted and will be observed in the future. Mrs. Parks said there had been some discussion about some purchases and they were not sure whether those had been submitted to the Board or to those persons who made the decisions about accepting or rejecting. She said when they do the business face to face it would eliminate any doubts or secrecy where bids are concerned.
Dr. Moore said in Mr. Bond Issue Projects. was to respond in a existing policy they
Sander's report he was reacting to concerns in the Dr. Moore said when he responded here, the concern way to make sure the district is abiding by any have relative to purchases.
Mrs. Parks said at one point there was some discussion that some of the bids were let by telephone. She said if they are going to do this face to face, seeking all available information, this is a good recommendation, because it was not done before.
324,
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
M-7
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Yeargain asked in regard to number 1, which states all contracted projects on pre-existing buildings had been completed or are 98% completed. He said the roof at Rogers was not a bond project. He asked if anyone knows what they had paid in the three audits they had with Mr. Sanders? Mr. Shepard said he thought two of them was $5,000 and one was no charge. Mr. Yeargain said he thought this audit being discussed was loosely put together. He said he could look at Dr. Isch's report and answer the questions, but he could not answer them by looking at the report staff had put together. He said he did not think the audit was worth the paper it was written on, and the recommendations were just taken up by what Steve has on the end and staff breaking them down. He said they did not give anything about what the whole audit is about. He said they wanted to know about the unnumbered Attorney General's Opinion. He said there was nothing about the rooftops, the existing facilities, using the different state laws to do it. He said he would like to go through the report that Dr. Isch had and explain it. Mr. Kellert said it seems to him that the purpose of what they had on the agenda tonight was not an interpretation. He said he did not think they were there to debate whose is right and whose is wrong. The Board asked for the information, and they received it. Mr. Kellert said he did not think it was designed to debate the issues other than getting the Board both sides of the story so they can arrive at their own conclusions. Mrs. Parks said they have had Mr. Sanders here before, but it was requested that this be placed on the Board agenda tonight. She asked who and what is to be discussed, Mr. Sanders findings or the response of Dr. Isch?
Mr. Bogle said the agenda item is dealing with the district's response to Mr. Sanders' audit and action that will be taken appropriate to his recommendations. He said that comes through the superintendent with the assistance of Dr. Moore and his staff. Mr. Parks said she thought at the last Board meeting, Mr. Yeargain asked for a written response to the Bond Fund Audit. She said when you put the words discussion and response, she thought there would be an She said Mr. Sanders has been opportunity for others to discuss it. here to defend his, and when would Dr. Isch defend his. Dr. Crawford said they had asked Dr. Isch to make that response in writing as he felt the consensus requested at the last meeting. He said it was provided to the Board unedited, and they also provided a copy of the administration's response to Mr. Sanders' request including the six items that are listed that were discussed.
Mrs. Parks said they did ask Dr. Isch to respond in writing, but on the agenda it says discussion. She asked if they were only going to discuss Mr. Sanders' and not Dr. Isch's? She asked if there be an opportunity for the members of this Board to ask Dr. Isch questions about his written response? Mr. Bogle stated that he did not have the authority to override the decision of the Board regarding the Board's wish to not invite Dr. Isch to make a presentation. The Board voted in the last meeting by a majority vote to not invite Dr. Isch to speak on this subject. Mr. Carter said it was his understanding that the vote two weeks ago was yes, not to have him speak before that meeting. Mr. Carter said he agreed with Mrs. Parks. He said Mr. Kellert did request a report in writing so that they can discuss it as a Board, but if a Board member feels that questions arise through his rebuttal of the audit, then that should be heard. Just as they are able to ask Dr. Moore questions, they should be able to ask Dr. Isch questions.
325.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-8
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Bogle responded that he felt they need to go through the same process that they went through at the last meeting when they had reached this point, and that is the Chair would make the decision whether or not to recognize a member of the staff to speak and if the Chair opted to not recognize a member of the staff, the Board could choose to override that decision, which the Board did. He said he recognized the Board's authority in that, and the Board decided by majority vote not to invite a minority response to the audit. He asked that they follow the same procedure tonight, and if the Board wishes to invite Dr. Isch to the microphone, then the Board should do that. Mrs. Parks said she thought that was the purpose for Dr. Isch to respond to the audit report, and since they have discussion and response on the agenda, she thought the interpretation would be for him to respond and the Board could ask questions just as they did of Mr. Sanders. Mr. Bogle said if that's the desire of the Board, then he thought they should do that. Mr. Yeargain asked if they were going to be able to discuss what Dr. Isch has in his report? Mr. Bogle said the normal procedure for this process is that an audit is performed for the district, and findings are presented to the district by the independent auditor. That is what has happened. The superintendent then takes that audit and analyzes it and studies the implication for action from the district, and that has happened. That was presented to the Board tonight. That procedure does not give an opportunity for a minority report or a dissenting report or an alternative interpretation unless the Board chooses to ask for such a thing. He repeated that if it's the wish of the Board to bring an alternative point of view to the meeting tonight, they would do that.
Mr. Carter said he thought it was sad when it says audit, discussion, and response, and they are given material regarding which they want to ask questions of staff, and then they have to vote on it. He said he understood that last time many Board members had a concern that they did not want the staff to come before them unprepared and not having documentation. He said when they do give a response, it shouldn't matter if the Board as a whole wants to ask a question or not, they should not have to vote on it every time. Mr. Yeargain said however you look at this, he thought it was another irresponsible effort by the superintendent to keep them from being informed again. He asked Dr. Crawford if he kept any information from Dr. Isch to keep them from knowing about any of this. Dr. Crawford said he had not spoken to Dr. Isch about this matter. Mrs. Silver asked for a point of order. She said her concern was not Dr. Isch speaking to the Board, but in that final paragraph of the report which refers to whether material was available or not, that is in litigation. If the Board can talk about it without bringing that into it, she thought it would be appropriate, but if we get into a portion of it that is a matter of litigation, she thought it was out of order for this body.
Mr. Bogle said Mrs. Silver's point of order was well made. He said there is an issue of litigation regarding some issues of this minority report and he thought they needed to avoid any discussion. Mr. Yeargain said this did not have anything to do with litigation, but has to do with this report. Mr. Bogle restated if it's the desire of the Board to bring Dr. Isch to the podium, the chair will recognize Dr. Isch. Mrs. Parks said she had a question she would like to ask Dr. Isch. Mr. Kellert said he thought they were deciding if they are going to ask these questions. He said he would simply like to state that shortly after the last meeting he did receive a call from Dr. Isch expressing appreciation for the opportunity to put everything in writing to be thorough, and the sum total of the conversation was that he preferred
326,
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-9
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
this method as opposed to the option he was given two weeks ago. Mr. Kellert has had no further communication from him that this is not fully representative of his response. He said he did not see anything in the report that he did not understand, though there certainly was disagreement between the two reports. He noted that was why he wanted to see this version unedited so the Board could see the information and decide how they each feel individually. He said if there were Board members who had communication with Dr. Isch who said he would like to come down and speak, he thought this would probably be the appropriate time to do that. Mr. Kellert said the last communication he had was that Dr. Isch appreciated this opportunity and this format, and he would hesitate to call a member of staff to the microphone on an issue like this unless that staff member expressly asked for the opportunity over and above what the Board has in front of them. Mrs. Parks said she could respect the comment that Mr. Kellert has just made. If he does not wish to ask any questions, so be it. Mr. Kellert said he was not thinking of his wishes, but was thinking if anyone knows it is the wish of this employee to come down and speak before the Board, let's hear it.
Mr. Bogle reminded Mr. Kellert that they have a procedure, and they need to follow that procedure. That procedure is for a purpose, and he recognizes the Board's authority. The Board voted in the majority to not invite this individual to speak to the Board on this subject. If the Board wishes to reverse it's position, then they will invite the individual to the podium if he wishes to speak. This is not the decision of the individual, but the decision of the Board. Mrs. Parks said that was at the last Board meeting when we decided that he should not appear before the Board to answer questions, but this is a new meeting and he has done what the Board requested and that is to put his response in writing. Having read that, Mrs. Parks said she had some questions she wished to ask as a Board member realizing she has not had that kind of contact with him that she is going to expose something that the Board is doing or not doing, she just wanted to ask him some questions about his report since discussion is on the agenda.
Mr. Bogle said if they follow the procedures of the book, a person who voted in the majority could ask that the Board reconsider its previous decision. Mr. Kellert asked to clarify a point. He apologized if he did not do it correctly, but it was not his intent to make this a vote based on the desire of the employee. He said he was saying what he said because of what he felt and still feels is a sense of fairness that this is the preferred way of organizing and expressing this dissenting opinion.
Mrs. Silver asked that Legal Counsel help the Board in realizing what litigation has been filed since they don't necessarily have all the information, and if a subject comes up that he feels is in violation of that, that he will point that out to them during the discussion.
Mr. Rogers said he had not seen the litigation. He thought Tammy Carter of the Legal Office probably had, and it would be appropriate for her to take the chair and speak to that. Mr. Bogle said if the Board invites Dr. Isch to the podium, he would ask Mrs. Carter to give guidance for them in this matter. Mr. Kellert inquired if it would be appropriate, since he did not know the full nature of the litigation, or what Mrs. Carter knows of the case. He said he would prefer to have a legal opinion. Mr. Bogle said he had been informed that this is being handled by the attorney that is handling the hearings, so no one present at this meeting tonight has seen that issue.
Mr. Carter said he knew it was not customary to discuss the reasons for voting' aye or no, but he was not comfortable at all not having legal counsel when there is litigation in just a small part of the whole discussion of the bond issue. That is his reaon for voting no.
L
z 327.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
M»10 =
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Silver said she concurred with Mr. Carter. When she made the motion she did not realize our own legal counsel did not have any information on what that litigation was. She asked the Board Clerk to read the final vote again.
Mr. Bogle said for clarity the statement under discussion was a part of the public record and is available to anyone just as any public information is available. This document will have an opportunity to be seen, read, and understood.
MOTION: SECOND;
Terri Silver Tom Yeargain
MOVE FOR APPROVAL TO INVITE DR. ISCH TO SPEAK TO THE BOARD ON THE SUBJECT OF THE AUDIT, EXCLUDING ANY COMMENTS THAT MIGHT BE RELATED TO ON THE SPECIAL BONp THE LITIGATION BETWEEN DR ISCH AND THE SUPERINTENDENT AND THE DISTRICT. FUND AUDIT FAILED MOTION TO ALLOW DR. ISCH TO SPEAK
ROLL C2VLL
Mr. Mr. Mr. Mr.
no no no no
Kellert, Walker, Carter, Bogle,
no aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
MOTION FAILED 5 no, 2 aye. 5.
R. #262 APPROVAL TO CONDUCT ACTUARIAL STUDY OF CONTINGENT LIEABILITY FOR WORKERS' COMP CLAIMS
Approval to conduct an actuarial study to determine the contingent liability for claims previously filed for workers' compensation.
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL TO CONTINGENT LIABILITY COMPENSATION. ROLL CALL
Mr. Mr. Mr. Mr.
CONDUCT 2UI ACTUARIAL STUDY TO FOR CLAIMS PREVIOUSLY FILED
Kellert, Walker, Carter, Bogle,
DETERMINE THE FOR WORKERS'
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye aye
aye aye no
MOTION CARRIED 6 aye, 1 no. DISCUSSION Mrs. Silver requested more Workers' Compensation.
information
on
the motion
in regard
to
Mr. Bogle said he asked this to be put on the agenda. The district is moving toward some recommendation from the superintendent in terms of how our Workers' Compensation program will be managed from this point forward. He said it had occurred to him that there is some liability in the system. Current Workers' Comp claims have been filed that do represent contingent liability for the district and the district is unaware of what that total amount of liability is. The superintendent agreed that it would be beneficial for the Board, prior to the end of the fiscal year to determine the contingent liability for existing claims so the Board can have that information as they move forward in handling this important administrative area for the district. Regarding costs and procedures he said he was not sure the superintendent was ready to discuss that yet.
328.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Dr. Crawford said he did not have a cost analysis on this item, but he would state that he did not think this would have tremendous bearing on the procedures the Board will consider in choosing a permanent solution to the administering or management of the Workers' Compensation Fund. He did not think the costs will be exorbitant and the results will be quite beneficial to them after the Board determines the path it will use for the administration of the program. Mr. Bogle asked Dr. Crawford if he would select a firm and bring back a recommendation to the Board with the costs so that they will have a chance to see it before a final decision is made.
Dr. Crawford said they will visit with various Workers' Comp providers and determine whom they have used to develop actuarial studies. He said they would also talk with other school districts to see what procedures they have used. Mrs. Parks asked Dr. Crawford what he considered exorbitant, a fee that would exceed the $110 or $120? Dr. Crawford said the fee for an actuary would not be $110 per hour, but he did not know how much it would be. Mrs. Parks asked if the district had district. Dr. Crawford said they are administrator to handle Workers' Comp, Workers' Comp in the finance department of Dr. Moore.
a Workers' Comp officer in the temporarily using a third party and Mr. Kelly is responsible for at this time under the direction
Mrs. Parks asked how long it had been since the district has had an actuary study? Mr. Kelly said he thought one was done about 4 or 5 years ago.
Dr. Crawford said as Mr. Kelly mentioned, when there is a Workers' Comp claim filed, they determine what they think that claim might be, but they do not have the ability of doing an actuarial study. Mrs. Parks said since they were getting someone from the outside to do this study, she wondered if it had been done; not that she thought staff had done it. Mr. Yeargain commented that he was getting the impression that things were messed up. He asked if things were backed up where they could not figure out what they are. Mr. Kelly answered that he felt things were being fixed, but the district has had over the past 2 or 3 years some difficulties with the Workers' Comp. There has been a lot of changes in personnel, but they have been taking steps which hopefully will culminate in the recommendation for a third party administrator.
Mr. Bogle said the Workers'Comp Fund is flat lined. There's no money in it, and they do not know what the liability is. There are people with injuries who are going to be asking for compensation. Staff doesn't know how much it is and if there is money to pay for it. This is a very simple and prudent way for the Board to get the Workers' Comp program back in line. You can't go to the bank and start spending money if you don't have any money in the bank. We don't even know how much we owe. This request is made so the Board can begin to understand the depth and breadth of the problem, so that staff can come with recommendations on how to fix it. Mr. Bogle said they could have a three or four million dollar contingent liability out there. This study is recommended to find out what is the current liability of individuals who have already been injured and turned in their claims.
6.
Approval of revisions to Policy J-40; IDENTIFICATION CARDS, as shown on the following page. (First reading at the May 6, 1996, Board meeting.)
MOTION: SECOND:
Terri Silver Frank Kellert
/â&#x2013; 329.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 W-12=
BOARD MEMBERS' BUSINESS/COMMENTS
L #263 APPROVAL OF iEVISIONS TO iOARD POLICY J-40:
IDENTIFICATION
(continued)
MOVE FOR APPROVAL OF REVISIONS TO POLICY J-40: IDENTIFICATION CARDS. ROLL CALL
Mr. Mr. Mr. Mr.
JARDS
Kellert, Walker, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
MOTION CARRIED 5 aye, 2 no. 7.
Approval of revisions to Board Policy J-18; STUDENT DRESS CODE, as shown on the following pages. (First reading at the May 6, 1996, Board meeting.)
MOTION: SECOND: i. #264 APPROVAL OF JEVISIONS TO BOARD POLICY J-18: STUDENT DRESS SODE
Michael Carter Tom Yeargain
MOVE FOR APPROVAL OF REVISIONS TO BOARD POLICY J-18: STUDENT DRESS CODE INCLUDING THE AMENDMENT TO ADD TOBACCO PRODUCTS TO ITEM I. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs . Silver, Mrs . Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. DISCUSSION In regard to Board Policy J-40: Identification Cards, Mr. Walker asked if he understood where it says high schools and middle schools, that it means they are allowing high schools and middle schools to decide on their own if they want ID cards.
Dr. Sconzo said that was correct. The policy as written now would make identification cards permissive, but not required at all of the secondary schools. Mr. Walker asked if it would be up to the principal of each school to decide whether they want to continue using ID cards or not. Dr. Sconzo said it would.
Mr. Kellert said he thought it was pretty obvious that the district has schools where this is working and schools where it is not. He said he knew teachers in the district who liked having the ID cards. When the Board discussed having the ID cards in the first place, apparently there was not the same buy in at the building level for participation in this because there are several different levels of how this has worked in the district. Mr. Kellert said he has decided in the last two years that it is hard to mandate that every building in the district make this work. The Board's intent was to identify unwanted people on a campus or a student wearing his badge at the same time his behavior is observed. It was not a bad idea, and a lot of teachers agree with that. He said he hesitated to support the change, but he hoped for the record before any principal makes a decision to not use ID cards, that they have some discussion with their staff as opposed to just saying, "I don't want to go to the trouble of doing this anymore." It is a lot of trouble. It is disruptive to the educational process when you start sending kids to the office and taking up instructional time for kids who don't bring ID'S to school. He said that maybe it has come to the point now where the only way it is going to work is when a principal and a teaching staff get together and decide how they are going to make it work and not whether the Board says you have to make it work. He said he is going to support the motion.
330.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
=M-i3; BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Parks asked if implementation was the cause of this policy not being enforced. Dr. Crawford said the district has a limited security budget, and some of the staff felt they could do a much better job by spending the budget on security cameras, weapons and drug dogs, and other procedures in enforcing safety. Dr. Sconzo added that when they surveyed the principals one question that was asked was if ID cards are not required, would principals prefer to redirect those dollars to other security measures. A majority of the principals, approximately 73% responded affirmatively to that. He said that was important to his point of view because this was not a budget cutting issue at all. It was really a question of how to best use the dollars they have for increasing the security in the schools.
Mrs. Parks questioned again if the cause of it not being successful in the utilization of these ID cards came as a result of schools not implementing it. Dr. Sconzo said the answer is "yes." The extent to which the policy was enforced at the secondary schools varied greatly.
Mr. Walker asked if the schools who choose to use ID cards will still have those funds available and not have any problems getting the materials, etc.? Dr. Sconzo said that any secondary schools choosing to continue with the IDs would receive the security dollars to secure those IDs.
Mr. Walker inquired, "What about the schools that choose not to?" Dr. Sconzo said it was their intent to bring to the Board for next year to continue with the use of drug dogs in the schools. That has been a very successful component of the security plan, and in addition, they would like to expand the use of security cameras in secondary schools. Whether or not a school chooses to implement student IDs, Dr. Sconzo said they still want to get to the place "budget wise" where security cameras are in all the secondary schools. Mr. Walker clarified that at some point they will not come back and take the student IDs away from schools that want them, just to redirect those funds. Dr. Sconzo said that was not the intent.
Mrs. Silver said she thought they were talking about very different areas of safety when they compare identification cards to drug dogs. She said the identification cards to her as a parent made sure that the people who are in the building are supposed to be in the building and not from outside. She said several years ago they had a problem with people coming into the building from the outside. At Northwest Classen, several bad incidents occurred. She said they had not had problems, to her knowledge, since that time. She felt ID cards had been effective in that way. She did not feel that a drug dog is going to change that or will work in that same area. She said there were so many different safety issues in the schools. The security cameras might help in that area, but only if someone is there to monitor constantly. Otherwise all you have is who to catch after the fact. She said she felt using the money from one to do the other, was just putting a priority on which type of safety is most important. Mr. Kellert asked if a school wants to continue the identification badges, would they be withdrawn from consideration for the other security measures? Dr. Sconzo said it did not mean that. Mr. Yeargain asked if they had surveyed the principals for their opinion? Dr. Sconzo said they had, and a little better than 50% of the principals were supportive of not requiring student IDs. He said about 73% responded affirmatively to redirecting the funds to other security methods. He said a majority of the secondary principals surveyed stated that the benefits of enforcing the student IDs did not outweigh the costs. More time was being spent on trying to enforce that policy at the expense of other issues that principals felt they really needed to be addressing.
331.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
â&#x2013; H-14-
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Yeargain said that he had seen just about every individual in the world going in and out of the schools, mostly during the bond projects. He said there was no ID on them, but he had noticed that when a student has lost an ID card, it seems like the building is going to cave in. He said he was not against the ID cards, and the TV cameras are a good idea, but are they going to employ people to watch these TV cameras? He said if there is no one to watch the cameras, they really haven't got any use out of them. Dr. Sconzo said they had piloted the security cameras at Northwest Classen and based on their experience there, it has proven to be effective. It's effectiveness is not only the presence of the camera that may cause individuals to think twice about doing something that they should not do, but also, and maybe more importantly, being able to determine after the fact who did what because it's right there on video. Mr. Yeargain said his concern was that after they get the video up, they'll say they don't need the assistant principal because they have TV cameras. He said the TV camera to him, if it's after the fact, is not any good. Dr. Sconzo said also with the pilot they did at Northwest Classen, he would not want the Board to think when they talk in terms of security camera that every nook and cranny of the building is covered by the camera. That's not the case. They are really talking about four cameras in a building strategically located in areas where it is difficult to provide ongoing adult supervision.
Mrs. Parks asked how the schools proposed for next year were selected? Dr. Sconzo said the selection of the pilot site and the three schools that are on the agenda later this evening were selected based on the number of incidents, and the seriousness of the incidents they have experienced at those sites.
Mrs. Parks said she would have some concern about that because she did not think that the schools selected for next year have had a large number of incidents. Dr. Sconzo said that with respect to the allegations they have received of incidents of a sexual assault nature, unfortunately those allegations were in places where they would not have security cameras. He said when he speaks of incidents, he is really speaking of incidents in the nature of fights among students and those kinds of incidents. Mrs. Parks asked if the cameras would be strategically placed within the building? Dr. Sconzo said it would vary from building to building depending on the actual layout of the school.
Dr. Crawford said the cameras will not be left in the same places all the time, but will be moved around especially in areas that are causing problems. He said they will have globes, but you cannot tell if there is a camera in the globe or not. In response to Mrs. Parks, Dr. Sconzo said the cost of the cameras is approximately between $4700 and $5000 per school.
Mr. Bogle requested that sometime this summer the superintendent give a brief update on strategies and approach to building security and protecting the buildings from unwanted strangers, etc. That might be a very helpful discussion. Mr. Bogle also announced that a citizen, Ms. Loree Schrank, had asked to speak on items 6 and 7.
Loree Schrank, spoke against the ID badges. She felt the problems with the badges outweighed the good that they do. She suggested using the metal detectors in the schools for safety. In regard to the dress codes, she talked of the need for schools to consistently enforce whatever dress code is adopted. In regard to item 7, Board Policy J-18, Mrs. Parks asked why Dickie pants were included on the list of forbidden apparel in the policy. Dr. Sconzo explained that in discussions with the Oklahoma City Police Department, the Dickie pants are associated with gang members, and that's the reason it was included on the "not permit" list in schools. Dr. Sconzo said that often they would have the sagging look and that is associated with gangs too. Dr. Sconzo explained why several items of apparel are not permitted. He said it's very difficult to stay up with what the various sets are using in regard to their colors and attire.
332.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 H-15
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Kellert requested that tobacco products be specified in item I of Board Policy J-18. Mrs. Parks said if they adopted this dress code, that they be fair in the implementation. She asked that the principal or assistant principal in charge of discipline make sure that no favoritism be shown to any students.
Mr. Carter asked if the policy at one time referred to the wearing of names of any musical bands of any type. Dr. Sconzo said it was not in the board policy, but he thought it was in the student handbook. Mr. Carter said he felt the Board needed to take a very bold step and see that the policy is enforced. He said some students are dressed sloppily and some of the staff are dressed sloppily and he would like to make the learning environment of the schools the best it can be.
Mr. Bogle commented that when the policy is implemented on an inconsistent basis in the schools, it may be worse than having no policy at all. Mr. Bogle said maybe they should pass this, but also initiate a procedure for a more innovative approach rather than just listing 3 pages of "cants." He said he felt Mr. Carter's comments give voice to a lot of people's concerns. Mr. Carter said maybe they should not make a policy of "cants" but "cans." He agreed that they should pass this policy, but he also suggested getting a committee or having meetings at schools to see what parents think is acceptable. He says what he sees on the streets and in the schools is not what he would call acceptable for a learning environment. The Board is here to serve the kids, but they are to serve the community as a whole, also. He expressed if the kids dress however they want to dress even though they have a policy, that is wrong. They are responsible to both the community and the students themselves.
Mrs. Parks asked who determines what colors represent gangs, and if red is a gang color? Dr. Sconzo said virtually every color that exists can be associated with a gang. He said the idea is not that the red t-shirt is the example as the objection to the policy. He said if in the morning when school is beginning, you observe 4 students wearing solid red t-shirts and white shorts walking together, it needs to be confronted because chances are very good that it's not by coincidence. He said if a student is repeatedly wearing nothing but a solid blue tshirt and blue pants that needs to be confronted. Dr. Sconzo said ultimately it is the responsibility of the principal to make this determination, but it really is a responsibility of all of the employees in the school building to enforce. Mr. Kellert said he felt they had to write a policy that is very specific when you restrict a first amendment right of expression of any kind, but the law is also very clear that when it becomes a safety issue and infringes on the safety of others, the Board does have to right to do that. Upon Board action on this, Mr. Kellert said he would hope that they could reduce the size of the type and double spacing and get single page information in the hands of students in the district before school is out and make sure it's part of every orientation so parents can have this information before they start buying clothes this summer. He said he would hope that they get a statement out to parents what the Board policy is and at the same time, begin that statement with not just a reactive list but what they expect in terms of appropriate dress. He said he did not want anybody to come along with the excuse that they did not know what they couldn't wear.
Mr. Walker asked if the policy could be handed out with report cards? Dr. Sconzo said they could and they plan to do a mailing to the parents right after school is out for the summer. It is an annual criticism that parents have not had enough warning as to what cannot be worn. This year they will have that information in time for the back to school buying.
Mrs. Parks said at the last meeting she asked staff to look very seriously at faculty dress code. She asked if that had been done. Dr. Sconzo said they are continuing to discuss that since the last Board meeting. He said he felt strongly that it is more than reasonable to require employees to adhere to the same dress code that students must adhere to. He added that it would not be appropriate at all for any district employee to dress in a manner that violates what is expected of students. Mrs. Parks said she hoped staff would pursue that.
z 333.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 H-16
BOARD MEMBERS' BUSINESS
(continued
IDENTIFICATION CARDS The Board believes that the use of identification cards by students
serves
to
enhance
the
educational
Effective the 1996-97 school year,
environment.
Thereforey
identification cards wili
be utilized to identify students in a±± middle and high schools at
the discretion of each school. In schools which choose to require student identification cards,
Bstudents must display studerrt—identification those cards. identification cards
will be
issued
replacement cards will cost $2.00 each.
free
of
charge.
The
However,
The penalties for failing
to display identification cards are found in Regulation J-40-R1.
A-4
334.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
Hr 17
BOARD MEMBERS' BUSINESS
(continued
5-1-96 •
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
J-18
900 NORTH KLEIN, OKLAHOMA CITY, OK 7,3106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
§=2©=9©
STUDENT DRESS CODE The Board recognizes the right of students to express themselves in the manner of dress.
Students have the right to choose their own provided that such apparel is not
grooming and clothing styles,
disruptive health,
to
learning
or
discipline.
Community
standards
of
and morality shall not be violated nor shall the
safety,
style of dress disrupt the learning climate of the school. In choosing school attire, students and parents should give strong consideration
the
to
students in the school.
effect
such
attire
will
Footwear must be worn.
have
upon
other
The wearing of the
following apparel is prohibited:
BA.
Cutoffs;
AB.
Attire
Clothing
that
reveals
the
chest,
such
as
net
shirts and undershirtsy; see-through blouses^ halters and tube tops; C.
Atti-re Clothing that exposes
the a bare midriff^ bodice
or abdomen;
D.
Gang dress, such as bandannas and other gang associated
symbols; E.
Dicky brand pants and overalls and pants and overalls that are Dicky "look alikes"; 1 of 3 A-5
335.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 H-18
BOARD MEMBERS' BUSINESS
F.
(continued
Clothing bearing the names or emblems of all professional and
collegiate
athletic
(with
teams
exception
the
of
Oklahoma colleges and universities); FG.
Colors and color combinations which are worn for purposes
of gang or cult membership;
EH.
Satanic cult dress and related symbols;
â&#x201A;ŹI.
T-shirts, sweatshirts and other clothing with profanity or suggestive slogans related to the purchase or and use of drugs, alcohol, sex and violence;
HJ.
Obscene or vulgar jewelry;
iK.
Attire
Clothing
or
articles
(including
jewelry)
that
promote drug paraphernalia; t JL.
Expensive or excessive gold, gold plated, silver, plated
jewelry
or
precious
metals
(chains,
silver rope,
necklaces, multifingered rings);
Caps,
hats or jackets associated, with gangs_j_ cults or
secret societies; N.
Caps, hats or head coverings of any kind worn inside the
building; to.
Torn2_ cut-up or slit clothing;
MP.
Pajama-type or bedtime wear or house shoes;
NQ.
Spandex sportswear or biker pants;
A-6
2 of 3 (J-18)
336.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
M-19 BOARD MEMBERS' BUSINESS
ŠR.
Jeans,
slacks
(continued
or
pants
worn
below
the
waist
line
(sagging); and S.
Unstraped overalls; and
PT.
Untied tennis or athletic shoes worn
in an unsafe or
gang-affiliated manner.
Exceptions
classes.
to the above may be made to meet needs of specific
Students in willful violation of the district's dress
code are subject to disciplinary action.
Formal attire shall be neither prescribed nor recommended for any
function sponsored by the district or any organization under its direction.
A-7
3 of 3 (J-18)
f 337.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-20:
BOARD
MEMBER
COMMENTS
Mrs. Terri Silver noted there will not be a PTA Council meeting on May 30. She congratulated Kaiser and Linwood Elementary Schools for being mentioned in the State Superintendent's newsletter, "In Class," as two of the 10 schools in the state that won the principal's challenge for the children's reading day in April. Also, she commented on the report cards that Secretary of Education Floyd Coppedge suggested to be sent home to parents, but she was disappointed that the information on them was from last year's test scores. She said she hoped there would be some way they could get the message out to parents that they are last year's test scores and not this year's.
Mrs. Parks commented very positively on the Baccalaureate for the graduating seniors of Douglass High School. She commended Dr. Sally Cole and her staff for the manner in which this service was carried out on Sunday. She reported on the MetroTech breakfast she attended, and said she hoped they would have more of these. She mentioned again that Dr. Warren Gardner had earned his doctorate degree from the University of Oklahoma, and congratulated him for this accomplishment. She also told of her attendance at the Urban League banquet and the motivational speaker they had. She announced the celebration that is coming up next Saturday and Sunday in the Star Spencer community. She invited the Board members to attend. She said proceeds from a youth musical would be given in the form of scholarships for the kids in that area. She said there are 6 elementary schools, a middle school, and high school out there. Mr. Carter commented on the two board policies that the Board passed. He expressed disappointment in the care of the lawns of the schools. He said he felt the school system as a whole needed to be reworked, and find some people who want to do their job and do it right. He said if they have a principal who is supposed to be in the school, then they should be there. If there are students who don't know who there principal is, that's a problem. He said students would not need IDs if they dressed properly, and if teachers knew who their students were and principals knew who the students were. If people would just do there job right, things would run a lot smoother. He said he knew they had a good school year, and he was just looking back in reflection and voicing his concerns. Mr. Yeargain said he concurred with Mr. Carter. He knew Dr. Cole could name every student in her school, and she had only been there a couple of months. He questioned about the security cameras and who will run the cameras? Mr. Yeargain said he didn't think two schools would ever agree on one dress code. He said he gets calls about students who moved into the district, having previously brought certain apparel and now can't wear any of it. He doesn't think the colors make any difference. Mr. Yeargain expressed disappointment about the way the audit was handled. He said what Dr. Crawford has done did not help the school district. He said the superintendent's first priority should be to help the school district and not destroy it. He said morale in the schools is terrible. People's pride has been taken away. People's jobs have been put on the line, and with nothing for the future. Mr. Yeargain told of some past meetings and incidents that happened when Dr. Steller was here. He said it looked like it was being handled the same way now. People wouldn't put up with it then, and they won't put up with it now. Mr. Yeargain said the superintendent's effectiveness had left the district and the effectiveness he has left could not run the district. He said he was not going to tell him to resign, because he had asked that before, but he felt something had to be done. He said out of all the people when Dr. Steller was here, there was only one Board member that is still here. The superintendent's gone, the rest of them are gone, and only one Board member is still here, and that is Thelma Parks. He said they were going to have to do something to get the school district together. He said it bothered him the way Dr. Crawford has handled the employees, because the employees are the most valuable assets in the district besides the children.
338.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
M-21
BOARD MEMBER COMMENTS
(continued)
Mr. Kellert made a statement with regard to the calendar. He said in the broadcast industry May is ratings month, and he was noticing that what is presented to the administrative staff as a request to present an educational story turns into a news teaser claiming disastrous things going on in the schools. He said they had already been victimized once this month and he would say that to whoever these requests come, please pay attention to your calendar. Mrs. Parks thanked the schools and principals for invitations they have extended Board members to attend affairs at their schools. Sometimes there are several affairs going on the same day and Board members are unable to attend them all. She mentioned some newspaper articles where the Board had been represented, but the Board members were not a part of the decision making process as it appears in the paper. She hopes that when there is a spokesman for the Board, that at least the Board members would have had an opportunity to be a part of what is being said and discussed. She said it's embarrassing to have some one call and ask about a decision, and she didn't know about it. That person will tell her it's in the paper that a Board member went to the Attorney General for an opinion. She was not aware of it, but she did ask the Board president about it. She said no one Board member represents the Board, and the spokesperson only speaks when a consensus or decision has been made by the Board, consequently that can be very frustrating. Mrs. Parks said she knew in part that he has done a good job, but she did not want to have to pick up the paper and be informed by the Attorney General's office or by the D.A.'s office or wherever. She asked that all of the Board be included. In closing, Mrs. Parks mentioned a number of schools in her district that need the lawns cut.
Mr. Bogle mentioned the process earlier this evening that the Board went through. He said it would probably help if they were all a little bit more educated, including himself, in procedures, so they would know how to more comfortably handle challenges of the Board. He thought that by going through the process they went through, the Board made a decision, that it would not have been in the best interest of the Board to let the individual speak. He said sometimes though it is awkward and cumbersome, and it may seem like they are up to something, as Mr. Yeargain said. He said he was really just trying to make sure that the will of the Board is carried out in the way they conduct their meetings. As it turned out, there were five Board members who felt they did not want to let the individual speak. He said he would not want Mr. Yeargain to think he's up to something or hiding anything, and he's sure the Board would let him know if they think it is not being handled properly. The second issue Mr. Bogle commented on was his request to meet with the Attorney General. It was based on his responsibility to approve the Board agenda. He was uncertain whether it was appropriate to approve the agenda with an item on the agenda that dealt with an investigation, so he went to get clarification on that as it related to approving the agenda. In the Board packet that night, there was a memo stating that he had met with the individual and the outcome of that. That was the evening prior to the announcement in the paper. He said he did not want to overstep the authority the Board had given him as president, but he thought in relationship to his responsibility with the Board agenda that seemed like an appropriate thing to do. It had to be done quickly since the agenda had to be completed by 7:00 p.m. on Friday.
CITIZENS
COMMENTS
Mr. Wallace Mason, President of the Northeast High School Parent Advisory Committee, talked about the effectiveness and dedication of Ms. Ann Burcher, and expressed that he hoped the school did not lose her. He also talked about building needs at Northeast High School. Ms. Denyvetta Davis, Ralph Ellison Library, talked to the Board about Les Brown speaking to high school students during his upcoming visit to Oklahoma City.
CITIZENSâ&#x20AC;&#x2122; COMMENTS
339.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-22â&#x20AC;&#x2122;
CITIZENS' COMMENTS
3.
(continued)
Cindy Brown, OEA-OKC, talked about the good things going on within the district and reflected on the year in review.
Mrs. Parks said she attended a nice OEA reception for teachers. thanked Ms. Brown for the invitation.
BGAL REPORT
LEGAL
She
REPORT
Mr. Cleeta John Rogers, General Counsel, said he has provided periodic and sometimes daily memoranda on matters of interest to the Board and Superintendent. He added he submitted his written response to the Sander's audit last Board meeting and he thought everyone had gotten it at that time. As it was not mentioned at the meeting tonight, he did want them to think he had not responded to it. He responded to it two weeks ago. Additionally, he said he had no impact in the three new outside attorneys who are being recommended to be hired. He feels they are unnecessary and expensive. MEASURERâ&#x20AC;&#x2122;S REPORT
TREASURER
REPORT
Mrs. Sandy Henry, treasurer, presented a routine Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.) Mrs. Parks asked if the treasurer's report reflected the mid-term adjustment money or would they be getting that. Mrs. Henry said she had not received any indication yet as to when the mid-term fundings will be received by the district. She said they are anticipating to hear something very soon.
Mr. Yeargain asked Mrs. Henry if she could tell what the balance of Workers' Comp is? Mrs. Henry said at the time of the April 30 report, it was approximately, cash available, $1,349,535.39.
SUPERINTENDENT'S REPORT
EDUCATION REPORT MATHEMATICS
SUPERINTENDENT
1.
REPORT
Education Report - Mathematics
Dr. Sconzo introduced Dr Hawthorne Faison, Director of Curriculum, and thanked him for the relationship he has fostered on behalf of the district with the college board in bringing Equity 2000 to our district and taking it further than any other school district in our nation. Dr. Faison introduced Ms. Shirley Schlagel, who participated in the report. Equity 2000, which is a mathematics initiative. Also, he introduced two of the Super Star mathematics teachers, Ms. Lena Walker, Northeast High School and Ms. Michelle Matthews, Rogers Middle School. Dr. Faison said they called their math initiative E2Q2000 which is Equity, Excellence, and Quality for the year 2000. He said Equity 2000 is a six year national education reform movement initiated by the College Board to get more minority and disadvantaged students into higher education. The purpose of the program is to close the gap between those students who have traditionally gone to college and succeeded and those students who have not traditionally gone to college and succeeded. Dr. Faison gave an overview of the program starting with hands-on equations at the elementary school level to teaching parents to have high expectations for their children. Following the presentation, Ms. Lena Walker, teacher, gave an actual math lesson presentation for the Board.
DISCUSSION
340.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-23;
SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle asked Dr. Faison if there are any quantifiable statistics that these methods used tonight help students perform better in advance mathematics concepts. Dr. Faison said they had not looked at this point specifically in test scores. He said as they get more and more teachers involved in this they were certainly going to take a look at the test scores to find out how they are doing there.
Mr. Kellert asked if this strategy was used for teachers who use the Saxon method? Mrs. Schlagel said that the Saxon program is only at the elementary level. Mr. Kellert asked about a numerical increase given in the number of students that are taking mathematics in the 9th, 10th, and 11th grades. He said there has been an increase in the student population in the district over these two years. He said he would be interested to know what percent of each of these groups in each of these years is represented. Another question Mr. Kellert asked was the low number in grade 12 representing the fact that when the requirements for graduation have been met after the 11th grade. Dr. Faison said they were baffled by that also, and they would try to find out what that is. Mrs. Silver said she would also like to see how many students in 12th grade tried to take an AP course that didn't make, and whose course was cancelled.
Mr. Kellert said Northwest and classes, and there were probably by that. He said he was seeing if in 1995-96, seniors were not not know who's issue that is.
John Marshall had a reduction in AP a few dozen students that were affected something bigger than that there, and challenged to take mathematics, he did
Mrs. Parks asked about the summer academy. Dr. Faison said this would be a summer seminar on a college campus designed specifically to give the students that additional assistance they need.
Dr. Crawford said the Board had been provided with a CNS budget as well as the building fund budget under separate cover. He said they would like to have the budget on each regular Board agenda from this time until it is considered for action. In addition, he said they had open bids on 7 of the chiller/boiler HVAC projects over the last several days and are requesting a special Board meeting to consider these bids. PERSONNEL
1.
AND
ENCUMBRANCES
Approval to temporarily set aside that part of Board Policy G-18 dealing with extended leave of absence criteria in order to extend the leave of absence for Lori Ann McCoy through December, 1996, for the purpose of allowing Ms. McCoy to continue work on her clinical internship rotation in speech-language pathology. (Listing as per Board member request at the meeting of May 6, 1996).
MOTION; SECOND:
Frank Kellert Thelma R. Parks
MOVE FOR APPROVAL TO TEMPORARILY SET ASIDE THAT PART OF BOARD POLICY G18 DEALING WITH EXTENDED LEAVE OF ABSENCE CRITERIA IN ORDER TO EXTEND THE LEAVE OF ABSENCE FOR LORI ANN MCCOY THROUGH DECEMBER, 1996, FOR THE PURPOSE OF ALLOWING MS. MCCOY TO CONTINUE WORK ON HER CLINICAL INTERNSHIP ROTATION IN SPEECH-LANGUAGE PATHOLOGY. ROLL CJkLL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
R. #265 APPROVAL TO TEMPORARILY SET ASIDE PART OF BOARD POLICY G-18 TO EXTEND LEAVE OF ABSENCE FOR LORI ANN MCCOY
341.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-24 =
PERSONNEL AND ENCUMBRlkNCES
(continued)
Mr. Walker asked if this was based on just the Board policy or if Dr. Crawford had a recommendation that they did not want this extended for some reason? Dr. Crawford said the letter was written simply supporting Board policy, and the next step would be for the Board to set aside Board policy in an extenuating circumstance such as this. He said there were no objections to extending the leave of absence for Ms. McCoy. Mr. Bogle said for the record it appears that Ms. McCoy has made regular appropriate progress in her work, and had that been lacking, the Board might question the appropriateness of suspending policy, but this appears to be an effort to allow her to finish her program.
2. L #266 APPROVAL OF ITEMS iA, 2B, AND 2C ^S LISTED
Approval of items 2a, 2b, and 2c as listed below.
MOTION: SECOND:
Terri Silver Thelma R. Parks
MOVE FOR APPROVAL OF ITEMS 2A, 2B, 2kND 2C AS LISTED BELOW. ROLL ClkLL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
MOTION CARRIED 5 aye, 2 no. 1995-96 Purchase Orders;
Payroll for June, 1996.
Approval to issue 1995-96 purchase orders to encumber the following payroll for June, 1996. P.O. NO.
FUND
GENERAL FUND SALARY 9620057 BUILDING LEVY SALARY 9620058 BOND FUND SALARY 9620059 FEDERAL FUNDS SALARY 9620060 CHILD NUTRITION SERVICES FUND SALARY 9620056
AMOUNT
OCAS CODE 6-11-000-5300-100
$10,000,000.00
6-21-000-5300-100
$
10,000.00
6-31-000-5300-100
$
250,000.00
6-23-000-5300-100
$
950,000.00
6-22-000-5300-100
$
500,000.00
Ratification of April, 1996, Payrolls Approval for ratification of April, 1996, payrolls previously approved by the Board and upon which warrants have been issued as follows:
1995-96 1995-96 1995-96 1995-96 1995-96
General Fund Salary Building Levy Salary Bond Fund Salary Federal Funds Salary Child Nutrition Service Fund Salary
$ 8,776,329.34 $ 223,502.85 $ 116,565.42 $ 836,392.89 $ 382,367.66
Approval of Personnel, Payroll, and Encumbrances as listed on the following pages
342.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
M-25:
PERSONNEL AND ENCUMBRANCES
(continued)
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (23-9609715 through 23-9609952) written during the period 04/30/96 through 05/13/96. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR TRIP. LIST, P.0, H 9609715 TO 9609952, FROM THE ENCUMBRANCE CLERK. I HAVE MABE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.
EDWARD ROMERO
DA'J
343.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
M-26-
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED:
Melissa Michie
Madison/4th Grade
4-29-96
01/03 BS+
$23,405.00
Classen SAS/Entry Kitchen Asst
4-9-96
471/01
$ 4,420.00
Nora Boxx
Heronville/Title I Bilingual Asst
5-9-96
103/01
$ 7,921.00
Gloria Hidalgo
Moon/Hispanic Bilingual Asst
5-7-96
103/01
$ 7,921.00
CHILD NUTRITION: Pat Davis
CLERICAL:
344.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-27
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
DISMISSALS: ABANDONED POSITION: CUSTODIAL SERVICES: John Haddox
Star Spencer/ Custodial Worker
4-30-96
Octavia Morgan
Webster/ Custodial Worker
3-18-96
PUPIL TRANSPORTATION: Zetra Coleman
Bus Driver
4-16-96
Kelly Mowrer
Bus Driver
4-19-96
Kathaleen Taylor
Bus Driver
4-11-96
DISMISSALS: ELIMINATION OF POSITION: CLERICAL:
Paulette Anderson Title 1/ Data Entry Clerk
5-31-96
Pat Cunningham
Title 1/ Data Entry Clerk
5-31-96
Saundra Lenley
Title 1/ Data Entry Clerk
5-31-96
Robert Pederson
Title 1/ Data Entry Clerk
5-31-96
Betty Simmons
Title 1/ Data Entry Clerk
5-31-96
Joe Simmons
Title 1/ Data Entry Clerk
5-31-96
z 345.
MINUTES OF THE REGULAR MEETING OF MAY 20. 1996
H-28 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
DISMISSALS: ELIMINATION OF POSITION:
CLERICAL:
I
(continued)
Vickie Stowe
Title 1/ Data Entry CLerk
5-31-96 .
DISMISSALS: NOTICE OF DISMISSAL:
CLERICAL:
Sheila Giles
Eugene Field/ Day Care Assistant
5-7-96
Joseph Biller
Taft/Counselor
6-7-96
Betty Estes
Title 1/ Mobile Lab Teacher
5-31-96
Darryl Johnson
NW Classen/ Art Teacher
5-31-96
Lonnie Johnson
Moon/MR Teacher
5- 31-96
Billie Wright
Arthur/1st Grade Teacher
5/31/96
Geneva Young
Capitol Hill Sr/ Comestology Teacher
6- 6-96
Dorothy Crawford
Edwards/EDK Assistant
5-31-96
Juanita Scholes
CNS/Clerk III
5-30-96
RETIREMENTS: CERTIFIED:
CLERICAL:
i
346.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 H-29
PERSONNEL AND ENCUMBRlkNCES (Continued)
PERSONNEL LEAVE OF ABSENCE NAME
SITE assignment
EFFECTIVE DATE
MEDICAL LEAVE OF ABSENCE: GARAGE SERVICES:
Claudis Harner
Lead Mechanic
5-16-96
347.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-30
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as ''information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSI6NMENT
EFFECTIVE DATE
PROFESSIONAL/TECHNICAL :
Mae Watson
Educational Services/ Parent As Teachers Coordinator
6-28-96
CERTIFIED: Kimberly Cunningham Westwood/1st Grade Teacher
5-31-96
Elizabeth Cothran
AEF/Special Center Teacher
5-31-96
Naomi French
Grant/Math Teacher
5-31-96
Katrina Homer
Harding/SED Teacher
5-31-96
Rebecca Sable
NW Classen/Spanish Teacher
5-31-96
CHILD NUTRITION SERVICES:
Deniece Clark
Ridgeview/Kitchen Assistant
5-24-96
Billie Harris
Stoengate/Kitchen Assistant
5-1-96
Lavonia Nelson
Northeast/Kitchen Assistant
4-18-96
Ruby Thomas
Edwards/Kitchen Specialist
4-22-96
Elsie Washington
W N Hills/Kitchen Assistant
5-1-96
Lorrie Bills
Jackson/Bilingual Assistant
5-8-96
Terry Crigler
Southeast/Spec Ed Assistant
5-9-96
Berta Gutierrez
Heronville/Class Size Assistant
5-2-96
Hoa Thi Ngo
Gatewood/Bilingual Assistant
5-15-96
Linda Rendon
Hispanic Stud Serv/Bilingual Tech
5-1-96
CLERICAL:
348.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 H-31
PERSONNEL AND ENCUMBRANCES (Continued)
SITE/ASSIGNHENT
N2kME
EFFECTIVE DATE
CLERICAL: (continued) Elias Rodriquez
Moon/Bilingual Assistant
4-8-96
Kenneth Rowland
NW Classen/MD Assistant
4-30-96
Hurlan Hamilton
Grant/.75 Custodial Worker
4-26-96
PUPIL TRANSPORTATION: James Green
Bus Driver
4- 25-96
Rick Swails
Bus Driver
5- 3-96
Gwendolyn Thompson
Bus Driver
5-31-96
Charles Week
Bus Driver
4- 19-96
Brenda Williams
Bus Driver
5- 3-96
349.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-32
PURCHASING
R. #267 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH I
MOTION: SECOND:
AND
GENERAL
BUSINESS
Frank Kellert Terri Silver
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH I.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. ITEM A: AGREEMENTS BETWEEN OKLAHOMA CITY PUBLIC SCHOOLf AND OSU STUDENTS T( BE HIRED AS SAFETY CONSULTANTS
ITEM B: APPROVAL TO PAY NET SHARE COUNTY ASSESSOR'S 1995-96 REVALUATION BUDGET
ITEM C: PURCHASE OF COMPUTERS AND RELATED EQUIPMENT FOR USE BY GRAPHIC SERVICES
ITEM D: PURCHASE OF ELECTRONIC TRAINERS FOR USE BY VOCATIONAL DEPT. AT SOUTHEAST HIGH SCHOOL
ITEM E: PURCHASE OF VENTILATOR FILTERS FOR USE BY MAINTENANCE
ITEM F: PURCHASE OF CLOSED CIRCUIT T.V. SECURITY SYSTEMS
A.
Approval of agreements between the Oklahoma City Public Schools and Oklahoma State University students to be hired as student safety consultants Approval of agreements between the Oklahoma City Public Schools and Oklahoma State University students to be hired as student safety consultants to assist in the review and development or revision of District safety programs and safety training required by state law and/or federal regulation. Cost to be at a rate of $6.50/hour per person.
B.
Approval to pay the net share of the County Assessor's 1995-96 Revaluation Budget
Approval to pay the net share of the County Assessor's 1995-96 Revaluation Budget in the amount of $349,603.09 for Oklahoma County and $408.00 for Logan County (General Fund). (Payment required according to state statutes 68 O.S. SUPP 1995 Sec 2823.) C.
Approval to purchase computers and related equipment for use by Graphic Services from Apple Computers, Inc. Approval to purchase computers and related equipment for use by Graphic Services from Apple Computers, Inc. (manufacturer's prices). Expenditure in the amount of $11,763.00, is to be charged to General Fund Account 611-000-2524-740-000-0000-000-057.
D.
Approval to purchase electronic trainers for use by the Vocational Department at Southeast High School from Depco Inc.
Approval to purchase electronic trainers for use by the Vocational Department at Southeast High School from Depco Inc. Expenditure in the total amount of $41,050.00, is being funded through the Carl Perkins allocation and charged to General Fund Account 611-4211000-740-315-9050-000-770. E.
Approval to purchase ventilator filters for use by the Maintenance Department from Oklahoma Air Filter Approval to purchase ventilator filters for use by the Maintenance Department from Oklahoma Air Filter, who submitted the low quotation (9 mailed - 5 returned). This purchase, in the total amount of $23,122.26, is to be charged to General Fund Account 611000-2620-610-000-0000-000-051.
F.
Approval to purchase closed circuit television security systems for use at Harding Middle, Jackson Middle, and Emerson Alternative schools from Dowley, Inc.
Approval to purchase closed circuit television security systems for use at Harding Middle, Jackson Middle, and Emerson Alternative schools from Dowley, Inc., who submitted the low quotation (9 mailed - 5 returned). This expenditure, in the total amount of $15,105.10, is to be charged to General Fund Account 611-000-2660340-000-0000-000-031.
350.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-33
~
PURCHASING AND GENERAL BUSINESS G.
(continued)
Change order #1; Elevator Installation Project at Classen School of Advanced Studies; Diversified Systems, Inc. Approval of confirmation of Change Order #1, resulting in an increase in the amount of $2,634.00, for the contract with Diversified Systems, Inc., for the elevator installation project at Classen School of Advanced Studies. (Change order due to installation of additional sprinkler heads, electrical shunt trip and heat detectors for enhanced safety.) Original Contract Sum Net Change of C.O. #1 Total Adjusted Contract Sum
ITEM G: CHANGE ORDER #1 CLASSEN SAS ELEVATOR INSTALLATION PROJB
$ 57,253.00 2,634.00 $ 59,887.00
This expenditure, in the amount of $2,634.00, is to be charged to Building Levy Account 621-000-4700-000-0000-000706. (ITEMS H & I RELATE TO BOND ISSUE PROJECTS) H.
Expenditure of Bond Funds for Asbestos Removal Elementary School; Environmental Action Inc.
at
Shidler
Approval for the expenditure of Bond funds for asbestos removal at Shidler Elementary School by Environmental Action Inc., who submitted the low bid (10 received). This expenditure, in the amount of $6,890.00, is to be charged to Bond Fund Account 631-1054700-450-000-0000-000-400.
I.
Change Order #2, Jefferson Middle School HVAC and Electrical Work Project; Homco Construction Company
Related
Approval of Change Order #2 resulting in a decrease in the amount of $2,055.00 for the contract with Homco Construction Company for the HVAC and related electrical work project at Jefferson Middle School. (Change order due to omitting re-routing sewer line, change in insulation on water piping, deduct of pipes, adding of sail switches, and electrical modifications.)
Original Contract Sum Previous Change Orders Adjusted Contract Sum Net Change on C.O. #2 Total Adjusted Contract Sum
$ 1,052,595.00 -6,700.00 $ 1,045,895.00 -2,055.00 $ 1,043,840.00
discussion Mrs. Silver commented on the cost increase for the elevator (Item G). She said it was a tragic increase in that the plans were approved for a certain installation by the City with no changes. After it was done, to come out and make changes is horrible. She said no one else could get by with doing that, and if they do that to the school system or anyone else doing construction work, it is a travesty.
Mr. Yeargain questioned if this was the second change order on the same elevator. Dr. Crawford said this had been discussed previously, but no other action had been taken. Mr. Yeargain said he did not have any objection with the change order, and he may have been thinking of the discussion of the elevator. Michael Carter noted on Item A that he had asked in the past that they have a presentation by our safety officer given to the Board either quarterly or monthly, because of concerns with Workers' Comp and our safety program. I keep hearing that he's a bright young man and is doing wonderful things, but it's still a failure in lots of areas. He asked if this study by graduate students is going to be a measure of how the safety director is doing or not doing.
ITEM H:
ASBESTOS REMOVAL AT SHIDLER ELEMENTARY SCHOOL
ITEM I: CHANGE ORDER #2: JEFFERSON M.S. HVAC AND RELATED ELECTRICAL WORK PROJECAT
351.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 K-34
PURCHASING JkND GENERAL BUSINESS
(continued)
Dr. Crawford said he thought to some extent it would be. He felt the safety officer is making great strides in this district, and even this year's Workers' Comp record is much better than last year and even previous to that. Certainly, safety is a major step in improving that program. He suggested to Dr. Moore that they bring a report to the Board in the very near future.
Dr. Moore said they would move very quickly to get a report to the Board, and what you say about Mr. Jack Merritt, Safety Coordinator, is accurate. He has been very much involved, not only with Workers' Comp, but with all of our schools in developing safety programs and plans for them as well as this building. Mr. Yeargain asked if they had anything set up on the safety classes he had asked about several weeks ago. Dr. Moore said they did. He reported they had routine training sessions set up through the Professional Development section of the district utilizing Mr. Al Patrick and Mr. Merritt. He said the schedule had just been completed for training during the summer with the Custodial Services as well as some of the food service employee before they go off contract. He said they could make a schedule available to the Board. Mrs. Parks asked if there was a cap on the number of students that will be hired for consultants. Dr. Sconzo said there is a dollar limit not to exceed a total of $2500.
On Item D, Mrs. Parks asked for information on the electronic trainers. Mr. Belphry Dean said these were electronic trainers that will be used in vocational classes at Southeast High School in the various technology programs. They buy this equipment periodically to keep those programs afloat in terms of their instruction. These are for computerized additions to that ongoing program. They have modules and they are using cad drafting systems. He said the Carl Perkins fund is a State vocational grant.
Mrs. Parks asked why they were going through the general fund since this is a the Carl Perkins allocation? Mr. Kelly said the Carl Perkins grant is a pass through grant which comes into the general fund, but is earmarked. Mr. Walker inquired in relation to Item C (computers), if it was a budgeted item. Dr. Moore said it was a budgeted item, and was set up to replace some equipment they have in the Graphics and Printing Shop. Mr. Walker asked what would happen to the old computers. Dr. Moore said it would be put in salvage, because it was almost completely worn out. In answer to Mrs. Parks question. Dr. Moore said they were talking about 2 computers. Mrs. Silver asked if they could send them to a school for graphics arts training? She thought they would be perfect for a high school. Dr. Moore said that was a possibility, but it was his understanding they are not in good condition.
Mr. Carter asked why Apple Computers? Mr. Walker said Apple Computers seem to be the computers of choice for most graphic artists. Mrs. Parks asked about the change order on item I. She asked if this was going to reduce the effectiveness by re-routing the sewer line? Mr. Clark said it would not affect the efficiency. He said they were doing some changing back and forth on some things. Mr. Bill Culver, architect on the Jefferson project, said the sewer line went just under the corner of the pad for the air conditioning units to set on. It was approximately 8 feet deep, and due to that it was decided it would not need to be re-routed. This is a price reduction for not doing this portion of the work, but it will not have any impact or affect on the existing sewer line.
352.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 H-35
STATEMENT(S) OF CERTIFICATION
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for asbestos removal at Shidler Elementary School, by Environmental Action Inc, in the Board of Education Meeting agenda of May 2Q,. 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
(Date)
353.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-36
UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE)
CITIZENS'
COMMENTS
(NONE) BOARD
COMMENTS
MEMBERS
Mr. Carter commented that he appreciated the way the executive session is spelled out now. In attending the New Board Member Workshop for the second year, there was a great stress put on spelling out what is discussed in executive session so that there is no question. He appreciated how it is spelled out with sections and specifically what is going to be discussed so there is no leeway for them to fear. EXECUTIVE . #268 PPROVAL OF XECOTIVE SESSION I 11:11 P.M.
MOTION: SECOND:
SESSION
Michael Carter Kenny Walker
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS (3A) NEGOTIATIONS WITH EMPLOYEE GROUPS; (3B) CONFIDENTIAL COMMUNICATION WITH DISTRICT'S GENERAL COUNSEL REGARDING WORKERS' COMPENSATION CASE 9511758Q, PAULINE NELSON; (3C) CONSIDERATION OF EMPLOYMENT OF A FACT FINDER IN THE ISSUE OF POSSIBLE LITIGATION AND CLAIMS RELATING TO THE WARRANTY, INSTALLATION, AND MAINTENANCE OF HVAC SYSTEMS INSTlkLLED IN DISTRICT FACILITIES; (3D) CONFIDENTIAL COMMUNICATION WITH THE DISTRICT'S GENERAL COUNSEL REGARDING ROBERT H. MACY, ET.AL., VS OKLAHOMA CITY PUBLIC SCHOOL DISTRICT NUMBER 89, ET.AL., CASE NO. CJ 96 1899, (ARCADIA AREA), INCLUDING POSSIBLE EMPLOYMENT OF SPECIAL OUTSIDE COUNSEL TO REPRESENT THE DISTRICT; AND (4E) DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION FOR THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) AND 70 O.S. SECTIONS 6-101 AND 101.11]. ROLL CALL
Mr. Mr. Mr. Mr.
aye aye aye aye
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0. p.m.
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
The Board went into Executive Session at
aye aye aye
11:11
Those in attendance in the Executive Session were; Mr. Bogle, Mr. Kellert, Mrs. Silver, Mr. Walker, Mrs. Parks, Mr. Carter, Mr. Yeargain, Dr. Crawford, and Tammy Carter. RECONVENE
ECONVENE IN PEN SESSION :04 A.M.
MOTION: SECOND:
T O
OPEN
SESSION
Thelma R. Parks Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
354.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996
ls-37 R E C 0 N V E N E ROLL CALL
Mr. Mr. Mr. Mr.
OPEN
OPEN
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
I N
IN
S E S SION aye aye aye aye
The Board reconvened at
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
1:04 a.m.
SESSION
Mr. Bogle ANNOUNCED THAT NO ACTION WAS TAKEN ON ITEM 3A: NEGOTIATIONS WITH EMPLOYEE GROUPS.
DISCUSSION OF
MOTION: SECOND:
Terri Silver Frank Kellert
On Item 3B:
MOVE FOR APPROVAL TO AUTHORIZE NICK KELLY TO NEGOTIATE A SETTLEMENT OF THE WORKERS' COMPENSATION ON CASE 9511758Q, PAULINE NELSON.
ROLL CALL
Kellert, Walker, Carter, Bogle,
Mr. Mr. Mr. Mr.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
NO ACTION ON NEGOTIATIONS
R. #270
APPROVAL TO AUTHORIZE NICK KELLY TO NEGOTIATE WORKERSâ&#x20AC;&#x2122; COMP SETTLEMENT WITH PAULINE NELSON
MOTION CARRIED 7-0.
MOTION: SECOND:
Thelma R. Parks Kenny Walker
On Item 3C:
MOVE FOR APPROVAL TO RETAIN THE SERVICES OF THE FIRM DAY, EDWARDS, FEDERMAN, PROPESTER, AND CHRISTENSEN, P.C. TO CONDUCT FACT FINDING ACTIVITIES ON BEHALF OF THE DISTRICT RELATED TO MAINTENANCE OF HVAC SYSTEMS INSTALLED IN DISTRICT FACILITIES.
ROLL CALL
Kellert, Walker, Carter, Bogle,
Mr. Mr. Mr. Mr.
aye abstain aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
R. #271 APPROVAL TO RETAIN SERVICES OF FIRM DAY, EDWARDS, FEDERMAN, PROPESTER, AND CHRISTENSEN, P.C. FOR FACT FINDING RELATED TO HVAC SYSTEMS INSTALLED IN DISTRICT FACILITIES
MOTION CARRIED 6 aye, 1 abstention. MOTION: SECOND:
Frank Kellert Michael Carter
On Item 3D:
MOVE FOR APPROVlkL BY THE BOARD TO EMPLOY THE SERVICES OF LAURIE JONES OF THE FIRM OF WELCH, JONES, AND SMITH FOR THE PURPOSE OF REPRESENTING THE DISTRICT IN THE LITIGATION OF ROBERT H. MACY, ET.AL., VS OKLAHOMA CITY SCHOOL DISTRICT 1-89, ET.AL., CASE NO. CJ 96 1899.
ROLL CALL
Kellert, Walker, Carter, Bogle,
Mr. Mr. Mr. Mr.
aye aye aye aye
MOTION CARRIED 5 aye, 1 no. 1 abstention.
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye chstfrin no
R. #272 APPROVAL TO EMPLOY LAURIE JONES TO REPRESENT DISTRICT IN LITIGATION OF ROBERT H. MACY ET.AL. VS OKLAHOMA CITY SCHOOL DISTRICT 1-89
z 355.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 Hâ&#x20AC;&#x153;38
IN
OPEN
SESSION
ON ITEM 3E, MR. BOGLE ANNOUNCED THAT THERE WAS NO ACTION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT EXCEPT THAT THE BOARD HAS REQUESTED THAT EVALUATION INSTRUMENTS BE DISTRIBUTED TO THE BOARD TO GIVE THEM AN OPPORTUNITY TO PREPARE FOR EITHER A JUNE 3 OR JUNE 17 EVALUATION SESSION WITH THE SUPERINTENDENT.
ADJOURNMENT R. #273 ADJOURNMENT 1:11 A.M.
There being no further business, the meeting adjourned at 1:11 a.m. The motion for adjournment was made by Michael Carter and seconded by Tom Yeargain. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
356.
MINUTES OF THE REGULAR MEETING OF MAY 20, 1996 M-39
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Minut&s
approved appri
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the , 1996.
Board
of
Education
day
this
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
Jitness my hand and seal of this School District this . 1996.
O
Clerk, Oklahoma City Boar^ ofEducat/on (SEAL)
day
357.
MINUTES OF THE SPECIAL MEETING OF MAY 23, 1996
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, THURSDAY, MAY 23, 1996, AT 8:00 A.M.
PRESENT!
Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Tom Yeargain, District 7
Member Vice President Member Member Member
ABSENTI
Ron Bogle, District 1 Michael Carter, District 6
President Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Cleeta John Rogers, General Counsel; Central Office staff members; Jim Johnson, Benham Group, representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
CALL TO ORDER
Mrs. Terri Silver called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. ROLL
CALL
ROLL CALL
At the time of the Roll Call, five (5) members present. Mr. Ron Bogle arrived at 8:18 a.m.
the Board were
BUSINESS
SPECIAL
1.
of
Recommend Approval to Award Contracts for Purchase and Installation of HVAC Equipment Recommend approval to award contracts for purchase and installation of HVAC equipment with required alternates to the following companies who submitted the low bids for the schools as listed: 488,000 321.500 744,275 478,400 357.500 845,090 606,000 $ 3,840,765
Metro Mechanical (Creston Hills) Harrison-Orr (Dewey) Matherly Mechanical (Eisenhower) Westfahl Construction (Gatewood) Metro Mechanical (King) United Mechanical (Lee) Harrison-Orr (Putnam Heights) TOTAL All purchases will be charged project Bond fund account.
to
the
appropriate
school
ORIGINAL MOTION:
MOTION: SECOND:
Frank Kellert Tom Yeargain
MOVE FOR APPROVAL TO AWARD CONTRACTS TO THE COMPANIES LISTED FOR PURCHASE AND INSTALLATION OF HVAC EQUIPMENT AND REQUIRED ALTERNATES.
DISCUSSION Mr. Frank Kellert said it appears there is concurrence between The Benham Group and Dr. Crawford that even though these items appear to be
ORIGINAL MOTION
f
358.
MINUTES OF THE SPECIAL MEETING OF MAY 23, 1996
W-2 SPECIAL BUSINESS
(continued)
under estimated and the bids are in excess of the budgeted amount for these projects, to re-engineer and rebid the projects would probably make it impossible for these schools to be operating by next school year. Second, there is really no assurance that by the time they got through with the added fees, etc., they could really realize any savings. Dr. Crawford said he thought this was definitely the case. He said many of the bids had come in over budget. Ten schools had been presented to the engineers that they would like to have available for boiler/chiller work this summer. Of those ten, seven have been properly drawn and bid. He said these seven schools being presented today were approximately $875,000 over budget collectively. He said going forward was about the only thing to do. It would be added cost to have them redesigned and there is no assurance they would have any better luck in bringing them in to budget. Dr. Crawford said he thought they needed to take a hard look at the remaining schools to see if they want to look at this same concept or some other concept, or find additional dollars to continue with this plan of providing HVAC services for different schools. He said they also have 14 schools with rooftop systems they hope to do this summer, and they had been in the process of designing and soliciting bids on these projects for several months. They are in the process of being drawn and will soon be bid. Mrs. Parks questioned the differences in estimated bids for several of the schools. Mr. Johnson said the difference in the scope of work varies tremendously among the schools.
The Board discussed why the bids are so much higher than the original estimates. Some of the reasons for the higher bids were discussed such as larger pumps because of the glycol and having to use unit ventilators on hand that were not quite large enough causing the need to add additional smaller units also. Another reason suggested for the higher bids was use of unit ventilators rather than the face and bypass units.
Dr. Crawford said he thought when all the schools were completed if they use this same concept, they were looking at two and a half million dollars to cover the overage. Mr. Walker asked if the problem was the unit ventilators they have in stock. He questioned if they could save any money if they designed the schools the way they thought would be best and forgot the stock they already have. Mr. Johnson said that was a consideration that the district has, but the problem is that they had already explored the possibility of paying a restocking fee and returning them to the manufacturers. The response of the manufacturer was that they will not accept the units back, because they were designed exclusive to the Oklahoma City Public School system. They are a two pipe system which means that they have a single coil and the standard for the industry these days is a four pipe system where there is a separate coil for heating and a separate coil for cooling. Mr. Johnson said he could not tell the Board what the numbers would be if they went to an alternate system, but there was some risk involved. Mr. Bogle questioned whether the unit ventilators they have on hand would have any value? Mr. Johnson said he was not saying they did not have value, and they had explored putting these unit ventilators on the market. However, he did not know what the market value was at this time. Mr. Bogle suggested that it might be prudent to explore this avenue. Mr. Bogle asked if it would be appropriate to question those in the room who helped to design the projects as to why there were such variations in square footage cost and why in some cases the bids were significantly higher than the original estimates.
Mr. Johnson explained ways that they arrived at their original estimates. He also said that they had gone back to the engineers and asked them to get with the contractors and examine the estimate they produced. The engineers were prepared to answer questions from the Board today regarding specific schools.
359.
MINUTES OF THE SPECIAL MEETING OF MAY 23, 1996
H-3 SPECIAL BUSINESS
(continued)
Mr. Bogle said he would like to start with a question about Dewey and Gatewood. He questioned why the per square foot cost at Dewey was $11.00 or $12.00 and Gatewood was approximately $20.00.
Mr. Johnson said the scope of work is not the same for any one of these schools. He said there were similar components. They all get chillers, they all have piping, they all have pumps, but the scope of work varies tremendously among the schools and that accounts for a lot of the square foot difference.
Dr. Crawford clarified that some of the existing projects used more than one unit ventilator to a room because they were not sized correctly. On item 2, in regard to the possibility of getting some dollars back by selling the unit ventilators back to the supplier, they were not interested in taking them back. He said it would be difficult to advertise and sell the equipment because of the size of the coil and because of their being a two pipe rather than a four pipe system. This type of system cannot be converted from heat to cool for 6 to 8 hours. That is the reason many people would not want these unit ventilators. Mr. Bogle said he still thought selling the ventilators even if they took a loss of $500,000 or $600,000 and used different technologies and methods on their main projects, had some merit. He said the fact that they failed last winter as well as other issues support the idea of unloading this equipment. He questioned why they were not talking about redesigning and rebidding these to lower costs.
Mr. Johnson said they did do that at Eisenhower and were able to save around $500,000, but basically he did not think there would be anymore they could cut at the other schools. In answer to another question, he explained why they were not using the ice storage method of cooling. He said the main reason the ice storage was being used was to avoid the charges 0. G. & E. apply for the peak time. They found that the savings on the peak time did not offset what it would cost to install the ice tanks. Mr. Kellert inquired about how the district arrived at the number of ventilators that were purchased in the outset. He questioned if there was not a document that would provide this information? Dr. Crawford said they had asked that question, but had not found one.
Board members asked engineers and contractors present about the different situations which could have caused the bids to come in as high as they did. Mr. George Soter, engineer, said they stood ready to help in any way they could whether on these projects or future projects to advise the staff and Board, and he knew the contracting community felt the same. They would like to see the bond issue come to a successful conclusion. Mr. Bill Culver, Culver and Associates, spoke about the air conditioning at Eisenhower Elementary School. He said they were 10% under estimate.
The Board continued their discussion about ways to pay for the additional costs and questioned other alternatives to the projects. It was decided that the superintendent and staff should research ways to fund the projects and bring that information to a special meeting to be held within a week. Mr. Walker said he was convinced they had gotten justifiable bids, and he did not expect a week to alter the dollar amount. His concerns were how it will be paid for, and if the money is needed in the future what were they going to give up in the district to pay for the project. Mr. Walker expressed that he did not support taking money out of school programs to pay for the air conditioners. He said if they were going to have to give something up, he wanted to know what it would be.
SUBSTITUTE MOTION;
MOTION; SECOND;
Frank Kellert Tom Yeargain
R. #274 APPROVAL OF SUBSTITUTE MOTION TO POSTPONE ACTION ON THIS ITEM UNTIL FRIDAY, MAY 31, 19' at 8:00 A.M.
360.
MINUTES OF THE SPECIAL MEETING OF MAY 23, 1996
H-4 SPECIAL BUSINESS
(continued)
MOVE TO POSTPONE ACTION ON THIS ITEM UNTIL FRIDAY MORNING, MAY 31, 1996 AT 7:30 A.M. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. Mrs. Silver requested that Bond Counsel, Mr. Gary Bush, be present at that meeting.
ADJOURNMENT ft. #275 MXJOURNMENT M 11:16 A.M.
There being no further business, the meeting adjourned at 11:16 a.m. The motion for adjournment was made by Thelma R. Parks and seconded by Kenny Walker. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
(An audio cassette recording of the meeting, excluding the Executive
Mini^e^ ___ \
approved by the ______ , 1996.
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
Witness my hand and seal of this School District this , 1996.
Oklahoma'^ City Boarcy of (SEAL)
day
A 361.
MINUTES OF THE SPECIAL MEETING OF MAY 31, 1996
H-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, FRIDAY, MAY 31, 1996, AT 7:30 A.M.
PRESENT!
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District â&#x20AC;¢ Tom Yeargain, District 7
President Member Vice President Member Member Member
ABSENT:
Michael Carter, District 6
Member
OTHERS PRESENT; Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; John McCormick, Deputy General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order. Mr. Tom Yeargain gave the invocation and led the pledge of allegiance.
ROLL
CALL
ROLL CALL
At the time of the Roll Call, six (6) members of the Board were present. SPECIAL
1.
BUSINESS
Approval to Award Contracts for Purchase and Installation of HVAC Equipment Approval to award contracts for purchase and installation of HVAC equipment with required alternates to the following companies who submitted the low bids for the schools as listed;
Metro Mechanical (Creston Hills) Harrison-Orr (Dewey) Matherly Mechanical (Eisenhower) Westfahl Construction (Gatewood) Metro Mechanical (King) United Mechanical (Lee) Harrison-Orr (Putnam Heights) TOTAL
All purchases will be charged project Bond fund account.
488,000 321.500 744,275 478,400 357.500 845,090 606,000 $ 3,840,765
to
the
appropriate
school
ORIGINAL MOTION: MOTION: SECOND:
Thelma R. Parks Tom Yeargain
MOVE FOR APPROVAL TO AWARD CONTRACTS FOR PURCHASE AND INSTALLATION OF HVAC EQUIPMENT WITH REQUIRED ALTERNATES TO THE COMPANIES LISTED WHO SUBMITTED THE LOW BIDS FOR THE SCHOOLS AS LISTED.
Dr. Crawford noted that he had provided information to the Board regarding the various consideration relating to air conditioning units.
ORIGINAL MOTION
362. MINUTES OF THE SPECIAL MEETING OF MAY 31, 1996
M-2 SPECIAL BUSINESS
(continued)
Dr. Crawford explained that the item was listed as it was, because that is how it was proposed from the last meeting. However, he said other options should possibly be considered because of the additional cost of the units over budget. DISCUSSION Discussion centered around the possibility of using rooftop units for the smaller two story schools, and whether re-engineering the projects could result in significant savings. Jim Johnson, consultant for The Benham Group responded to questions from the Board members. Mrs. Parks suggested that the Board consider going back to the public and telling them that we underestimated the cost and that we need another bond issue of four or five million dollars to complete the projects. She suggested a September or October election.
Mr. Bogle asked bond counsel, Gary Bush, if we had to complete the projects by law, within a certain period of time. The bond counsel noted that we would not have to complete the projects within three years under state or federal law, but certain interest restrictions would have to be adhered to. He also talked about the intent of the Board, but said that if the projects could not be completed, it was not a violation of any law. Mrs. Parks reitereated that we should go for a fall bond issue. Mr. Kellert discussed the pressure on the labor market; the underestimation of the costs, and other things that affected the projects. He asked if a supplementary bond issue could be an option. Mr. Bush replied in the affirmative.
Mr. Kellert asked Dr. Crawford to any action. Dr. Crawford said engineers a chance to check the see if market consideration is future.
explain further his option to postpone this option would give the staff and drawings for savings and also wait to better in six to nine months in the
Mr. Kellert cautioned spending all the $1,000,000 contingency money on these projects. He noted it would affect the budget that is being considered. Mr. Yeargaln questioned the engineering cost for revising the plans. Dr. Crawford explained that there will be additional costs for changes and redesigns.
Mr. Yeargain suggested looking to out of state contractors. Mr. Johnson responded that out of state contractors must still use local labor and availability of qualified construction workers is currently limited in Oklahoma City. Discussion continued about costs and profit margins for contractors. Mr. Bogle said that this community is aware when money is being spent wisely and with frugality. The bids received are 30% over budget. He suggested sending a signal to this community by rejecting these bids. He pointed out that in the future people will not remember that we had a one year delay, but they will remember if we are unable to complete the bond program because we ran out of money. He recommended rejecting the bids and directing staff to bring something we can live with. Mrs. Parks agreed, but expressed concern that we are continuing to go back without making decisions and not moving forward with these projects. She said the best direction is to "level" with the public and get on with it.
Responding to a question from Mrs. Silver about problems with this type of HVAC systems. Dr. Crawford said we have had problems in all seven schools where this type of system has been installed. Mrs. Silver noted that bringing additional units will only compound our problems.
363. MINUTES OF THE SPECIAL MEETING OF MAY 31, 1996
SPECIAL BUSINESS
(continued)
Mr. Yeargain said he has promised Lee School patrons that they will have air conditioning. However, he did not see paying the extra costs.
Mr. Bogle suggested another session to discuss Bond issue options Kellert offered the following substitute motion.
Mr.
SUBSTITUTE MOTION:
R. #276
SUBSTITUTE MOTION APPROVAL TO ACCEPT BID FOR HVAC AT ACCEPT THE BID FOR HVAC AT EISENHOWER SCHOOL FROM MATHERLY MECHANICAL EISENHOWER SCHOOL AND REJECT ALL OTHER BIDS AND THAT THE $8,000 OVERAGE BE TAKEN FROM THE FROM MATHERLY MECHANICAL AND $1,000,000 CONTINGENCY IN THE BOND FUND. REJECT ALL OTHER BIDS AND THAT THE $8,000 OVERAGE BE aye Mr. Mrs. Silver, ROLL Kellert, aye BE TAKEN FROM aye Mrs. Parks, CALL Mr. Walker, aye THE $1,000,000 Bogle, aye Mr. Mr. Yeargain, aye CONTINGENCY IN THE BOND FUND
MOTION: SECOND:
Frank Kellert Kenny Walker
MOTION CARRIED 6-0.
It was noted that Eisenhower was only $8,000 or 1% over the budget. Dr. Crawford noted that the scope of work at Eisenhower was different. Jim Johnson said that Eisenhower had existing air handling units which can He also said the be used. Also, the project came in within budget, district has not had trouble with the type of equipment in that location. Mr. Walker asked if we planned to bid the other 3 projects this year (Capitol Hill Elementary School, Shidler, and Columbus). Mr. Johnson suggested that Capitol Hill Elementary School could not be done by the fall. He suggested waiting until next year on that school. He said they had not received drawings on the other two schools. Mr. Walker asked about the allegation of "flooding the market." Dr. Crawford replied that the nature of this type of construction required that they be done during the summer. Multiple projects could be lessened if we agree to string the projects over 5 years.
Mrs. Silver inquired if the rooftops that were under consideration were still being considered for this summer? Dr. Crawford said they would like to go ahead and bid those, and if they come in at budget they can do them this summer. There is a contingency plan to do them thoughout the year if necessary.
ADJOURNMENT
There being no further business, the meeting adjourned at 8:55 a.m. The R. #277 motion for adjournment was made by Thelma R. Parks and seconded by ADJOURNMENT Kenny Walker. On roll call, the votes were as follows: Mr. Kellert, 8:55 A.M. aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
364. MINUTES OF THE SPECIAL MEETING OF MAY 31, 1996
M-4 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
resident
s
Minu
approved by the ______ , 1996. H-
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this (Tune____ _, 1996.
(SEAL)
day
365.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M” 1 THE
BOARD OF
EDUCATION
OKLAHOMA COUNTY,
OF
OKLAHOMA,
INDEPENDENT
SCHOOL DISTRICT NUMBER
89
OF
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JUNE 3, 1996, AT 7:00 P.M.
President Member Vice President Member Member Member Member
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ‘ Michael Carter, District 6 Tom Yeargain, District 7
PRESENT:
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Mr. John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order, invocation and led the pledge of allegiance.
ROLL
Mr.
Bogle
gave
the
CALL
At the time of the Roll Call, present. INTRODUCTION
O F
all seven (7) members of the Board were
ROLL CALL
VISITORS
(NONE)
MINUTES MOTION: SECOND:
OF
PREVIOUS
MEETING (S)
Tom Yeargain Frank Kellert
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, MAY 6, and REGULAR BOARD MEETING, MAY 20, 1996, AS AMENDED. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
1996
aye aye aye
MOTION CARRIED 7-0.
BOARD
MEMBER S'
BUSINESS/COMMENTS
RECOGNITIONS
1.
Recognition of Jeanette Landt, Capitol Hill High School and Binh Nguyen, U.S. Grant High School, for being selected as HI-LION OF THE YEAR and 2nd PLACE WINNER, respectively, by The Lions Club of Oklahoma City, Downtown.
2.
Recognition of the John Marshall High School Basketball Team for being selected by the U.S. Navy to receive the "Teamwork U.S.A." award. Mrs. Vallene Cooks, principal, and Coach Tommy Griffin will accept this award on behalf of the team.
R. #278 APPROVAL OF MINUTES OF MAY 6, 1996 AND MAY 20, 1996, AS AMENDED
366. MINUTES OF THE REGULAR MEETING OF JUNE 3,
BOARD MEMBERS' BUSINESS/COMMENTS
1996
(continued)
BUSINESS 1.
Approval to Employ Stephen H. Sanders, C.P.A. 1995-96 Annual audit
Inc. , to Perform the
Approval to employ Stephen H. Sanders, C.P.A., Inc., to perform the 1995-96 annual audit of all District funds in compliance with state laws. Fees associated with the audit will be as follows:
$26,000 200 2,500 40 $28,740
R. #279 APPROVAL TO EMPLOY STEPHEN H. SANDERS. C.P.A., me. TO PERFORM THE 1995-96 ANNUAL AUDIT OF ALL DISTRICT FUNDS
MOTION: SECOND:
Audit Fee Audit Presentation at a Board Meeting Preparation of Estimate of Needs Filing Fee TOTAL
Terri Silver Frank Kellert
MOVE FOR APPROVAL TO EMPLOY STEPHEN H. SANDERS, C.P.A., INC. TO PERFORM THE 1995-96 ANNUAL AUDIT OF ALL DISTRICT FUNDS IN COMPLIANCE WITH STATE LAWS. ROLL CALL
Mr. Mr. Mr. Mr.
aye aye no aye
Kellert, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
MOTION CARRIED 5 aye, 2 no. DISCUSSION
Mr. Tom Yeargain noted that Mr. Sanders had three years on his contract. He said the reason for the three year contract was to prevent the possibility of an auditor being influenced, and the Board thought three years at that time would be sufficient. He felt the Board should go back to the Board ruling of three years ago. BOARD
MEMBER
COMMENTS
Mr. Frank Kellert expressed congratulations to the graduates of John Marshall, Northwest Classen, and Belle Isle High Schools on their graduation and on their demeanor and the way the ceremonies were put together.
Mr. Kenny Walker personally congratulated Ms. Jeanette Landt, HI-LION of the Lion's Club of which he is president this year. He said she had done a wonderful job, and he encouraged all the schools to participate in that program. He said the $6,000 scholarship she received should go a long way toward her education. Also, he expressed his pleasure at being able to attend graduation ceremonies at Capitol Hill High School, Emerson Alternative School, and Harding Middle School's eighth grade graduation. Mrs. Thelma R. Parks noted that she was very pleased with the dignity and manner of the graduation exercises she attended at Northeast, Douglass, and Star Spencer High Schools. Mrs. Parks reported on the excellent attendance at the Great Expectation Celebration held at Star Spencer High School. Also, she thanked all the schools who sent invitations to the various school functions that she was unable to attend. She requested staff to arrange the graduation exercises so that there will not be two on the same night. She reported she had a good school year.
368. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-3 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Yeargain reported on a good graduation at Southeast High School. He said the students did a fantastic job.
Mr. Bogle announced the funeral of a good friend to the school district, Mr. James Harlow of 0. G. & E. He expressed appreciation for the strong leadership Mr. Harlow had given the Oklahoma City Public School Foundation and the Oklahoma City Public School system. Mrs. Parks expressed the loss to the Oklahoma City Public Schools of Mr. Charles Allen, who passed away last week. She said he was an outstanding employee and would be sorely missed.
CITIZEN S'
COMMENTS
David Foltz, patron of Quail Creek Elementary School, spoke of the crowded situation at Hoover Middle School, and asked the Board to review the possibility of another middle school in that area.
Luke Curley, patron of Quail Creek Elementary School, also encouraged the Board to open another middle school in that area because of overcrowding and also to continue the CORE Knowledge curriculum that schools in that area have. Jim Prince, patron, commended the faculty at Quail Creek Elementary School and the support of the parents in that area. He asked the Board to help them to be able to stay within the Oklahoma City Public Schools system by providing them with a middle school. Janet Barresi, patron, spoke very favorably about the CORE knowledge curriculum being utilized at Quail Creek Elementary School. She expressed a desire for her children to be able to continue in this program at least through the eighth grade, and asked the Board to consider their proposal for a new middle school in this area.
Barbara Bowersox, patron of Nichols Hills Elementary School, expressed her concerns for a new middle school in this district.
Terry Harris, patron, told of many positive things that are happening at Hoover Middle School and John Marshall High School, and encouraged parents to get involved at these schools. Karen Shaw, patron of Andrew Johnson Elementary School, requested the Board to consider their need for a smaller middle school in their area.
u
LEGAL
REPORT
Mr. John McCormick, Deputy General Counsel, presented the Legal Report in the absence of Mr. Cleeta John Rogers. He said that a report had been given to the Board in their packet and covers the period of April 1 through April 30, 1996. SUPERINTENDENT 1.
REPORT
Discussion of 1996-97 Budget
Dr. Crawford discussed the second draft of the 1996-97 proposed budget which reflects some additional revenue to the district. He reported that the legislature provided about 2.9 million dollars in additional revenue to help offset the affects of the increase in the teacher retirement system. He reported that much of the additional state revenue is categorical and must be designated in the budget for a specific purpose. He said that there would be extra money for staff development, textbooks, and salaries for career teachers; but these
DISCUSSION OF 1996-97 BUDGET
369.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-4 SUPERINTENDENT'S REPORT
(continued)
funds are all earmarked for those specific categories. Also, there will be "one time" only money for mid-term adjustment in the amount of approximately $3,800,000. He cautioned that they would not want to use this "one time" only money to balance the operating fund budget. He suggested that these funds could be used for some "one time" only expenditures such as school buses. He mentioned that in addition to that, sometime in the near future they would need to address money for capital expenses to open the Parks School. DISCUSSION Mrs. Parks noted that the Parks School was voted by the taxpayers of the district just as all other bond projects. She said Parks School did not cause the district to have the shortfall it has.
Dr. Crawford said he hoped he made it clear that the dollars he was talking about for the Parks School are the dollars needed to open the school for furniture and equipment. He said that he was not addressing the bond issue in his comments. Mr. Yeargain asked if the school would get a mid-term adjustment in March. Dr. Crawford noted the amounts he mentioned are for the 94-95 and 95-96 school years. He said there is a possibility they will receive money next year depending on the growth of the district. Mrs. Parks said at the beginning of the school year the question was raised as to what it would take to get our school out of the red. She said it was said at that time if they had 3 to 4 million dollars more they could do that. She said they have had staff reduction and mid-term money provided. She said according to the figures they would be getting more than that. She questioned where the problem is?
Dr. Crawford said they made a concerted effort in the reduction-in-force to recapture some dollars and direct them back to the classroom, including teaching supplies, computer equipment, and other things of that type that benefit the students directly. In addition, they are asking the Board to redirect some additional dollars to maintenance. Mrs. Parks said she hoped the money they are going to get will help to alleviate some of the problems they will have in the future. Mr. Kellert said there had been renewed interest with patrons in the elementary schools in the Nichols Hills and West Nichols Hills area. He said there had never been a middle school in the District 2 area. He felt they were losing good students between elementary and high school, because Hoover Middle School was so crowded that people were opting to take their children out of the public schools. Mr. Kellert's desire was that the Board would discuss viable options to accommodate this overflow in the area and consider it a budgetary matter.
Mr. Yeargain said he could understand what District 1 and 2 are going through, but Jefferson and Webster Middle Schools are two of the largest middle schools in the system. Also, he said Jackson has 900 students, and he felt they needed to open up Capitol Hill Middle School.
Mr. Bogle said several meetings ago the Board requested staff to begin working on a long-term master plan for the district. He said they hoped the Board could look at an orderly plan that addresses the priority needs of the district. Mr. Bogle said parents had met in the past to try to deal with the crowded situation at Hoover Middle School, and he and Mr. Kellert had met with the superintendent and asked him to mention some of the ideas he had suggested to them. He requested an additional study to be made on the proposals Dr. Crawford might discuss with them and see if they are feasible in light of all the other budget considerations. Mrs. Parks said she wanted it understood that she would support a middle school in the area that has been discussed. She said it had been stated during the bond issue that people were saying that Nichols Hills would deannex as soon as they get those buildings renovated. Mr. Kellert
370. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-5 SUPERINTENDENT 'S
REPORT
(continued)
explained that the property that Nichols Hills School sets on is within the Oklahoma City limits. There was a request that asked the Board to allow that property to be annexed by Nichols Hills, because they felt the city services would be improved. He said the request was not feasible, and the discussion was dropped. Mrs. Parks said there same time such as the the feasibility study other people in other
were other areas talking about deannexing at the Spencer area. She hoped that when they examined that they would be very sensitive to the needs of districts, too.
Mrs. Silver said she thought having the fifth graders returned to the elementary schools had been a tremendous positive for the school district. She felt that having the middle schools to be neighborhood schools again would keep another large amount of children in the district. Mr. Bogle asked what the pleasure of the Board was in regard to having Dr. Crawford discuss the issues in this matter.
Mr. Michael Carter stated that they should look at the school district as a whole, and he felt if they were considering a new middle school in the north part of town it would be a bond issue rather than a budget issue. Mr. Bogle said the current proposal was not looking at a new school, and he asked Dr. Crawford to discuss the idea he presented to them.
u
Dr. Crawford reported that he had received numerous phone calls and visits from patrons in Districts 1 and 2. He said there was a need for another middle school on the northern end of the city. He said the middle schools in general in the district were nearly all over capacity. He reiterated that the budget is tight, but that there was one area that might be a source of revenue and that was outsourcing a number of the auxiliary services which would be presented to the Board next month. He said there would be considerable dollars that might enable the Board to redirect dollars back to benefitting students. Two possibilities for facilities he mentioned were Burbank School and Belle Isle. He said the enrollment at Belle Isle is dwindling due to a great extent to federal and state regulations. The regulations are that they should practice inclusion of special education students into the mainstream programs. He said there will only be about 25 students at Belle Isle next year under the present design. He noted that he and staff have talked about the possibility of using the Belle Isle School this next year and developing a CORE Knowledge Academy. He said they would be able to bring sixth graders into that academy and concentrate on the four basics, language arts, science, math, and social studies as well as the arts, computers, and maybe foreign language. He said they would try to get patrons much more involved than they had been in any other school. He said if the Board would allow it, they felt they could incorporate this type program, sixth grade only, at a very limited cost to the district. They would not need another administrator, custodians, or cafeteria employees. He said it would take some additional teachers, but they would be able to transfer some of the teachers along with the sixth grade students. He said the next year they could develop the Burbank School facility into a seventh grade CORE Knowledge Academy. Also, he suggested that they might have a specialty school there that would allow transfers from other areas in the district. He said the State of Oklahoma is looking for innovative ideas and he felt this might be one. It would be combination academy and public school having some of the public school concept and also having some of the private school concepts developed into that system as well. He said they would not have a full range of activities that other schools have such as athletics, but they should be able to participate at another middle school the same as they do at Classen School. He said in the arts they would be able to use adjunct employees the same as at Classen. Mrs. Parks said she is excited about what she has just heard. She asked that they bring back students from her district that attend schools in other districts. She said after that they might not have an overflow in other sections of the city. She asked them to think about this as they make the feasibility study of the schools.
b
371. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-6 SUPERINTENDENT'S
REPORT
(continued)
Mr. Carter inquired if the first year they enacted this it would just be open to students in District 1 and 2. Dr. Crawford said it depended on how fast the Board might work. He said in the proposal they had looked at from a long range plan, the area that would attend the CORE Knowledge Academy as resident students would be about 300 to 400 students. He said those facilities could handle about 600 students in total, so they would hope the Board would allow them to use those as a specialty school and accept transfers from within the district to fill the program. He said they might allow some transfers the first year depending on the enrollment.
Mr. Carter said his concern would be favoring one district over another, but he would be willing to give them a little advantage the first year, and then go district wide. Mr. Yeargain said he thought Belle Isle should be facilitized for special education as was its original purpose. He thought this should be a bond issue subject and not from the general fund. Mr. Walker spoke of the needs in District 4. Harding Middle School and it was very crowded. problem district wide.
He said they only had He felt this was a real
Mr. Bogle noted that if they were talking about constructing a new building, the bond issue would be relevant. He said you could not operate a school out of bond issue funds.
Dr. Crawford said the one good thing about this concept was that the capital expenditures would be at a minimum, though there would be a need for some equipment.
Mr. Carter said the thoughts for every Board member should be how they can make this district better and improve it in all areas. He suggested setting a special meeting for just that topic.
Mr. Kellert said the concept of neighborhood schools had been mentioned by the Board for at least two years. He said they probably all agreed that the context of neighborhood schools was probably good all the way up. He said when they do discuss the issue of neighborhood schools this summer for the purpose of the 1997-98 school year, he agreed that they do need to take a serious look at where all the kids are going. He said he would like to see what the operating budget situation would be for this so that they can know what amount of money they are talking about independent of capital expenditure and leave that for the bond issue discussion. Mr. Yeargain said the Board had voted to allow Burbank to be used as a middle school, but they had run out of money before they got to it. He suggested that they look at Burbank being a specialty magnet school. He felt after they get something on re-districting, they would have an idea of what they are looking at.
Mrs. Parks said she wanted it clearly understood that she is for whatever District 1 and 2 will need to accommodate and serve children. She said it was her understanding that the attendance boundary could not be adjusted until 2000.
Dr. George Kimball said census time is when the Board district boundaries are drawn, not individual schools. He said schools could be redrawn any time at the pleasure of the Board. Mrs. Parks said they have students who live in the Moon District, and they are going to Webster and to Jackson. She said they need to do a demographic study. She noted that if they bring back some of those students, they may not have the overcrowded conditions they have. Mrs. Parks told Dr. Crawford that she hoped he would get just as excited about the Parks Elementary School with it being a magnet school with the focus on computer science and foreign language, as he had explained here. She asked that they get excited about all the schools.
312.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-7 SUPERINTENDENT 'S
REPORT
(continued)
Mrs. Silver expressed that her main concern with this was to have a one year facility. She noted that when her son went to the fifth year center, the parental community involvement was practically zero. She said no matter how involved you are in elementary it is very hard to take that through a one year school and on to another because there is no one left the next year to train the next group of parents. She felt the CORE Knowledge Academy would be wonderful if they could get past the one year concept.
Dr. Crawford noted the reason for a one year school next year was because it was in the implementation stage. He said they would hope that if the Board approves this concept that the Belle Isle and Burbank facility would be considered as one even though they are miles apart. It will have the same administration, the same programs, and one will just feed into the other. He said the demographics and location of the facilities are such that he thinks the sixth grade should be there the first year. Dr. Crawford stated also that they had November as the target date to present the Board their recommendations on total redistricting of the district. He said they felt the Burbank School would hold 400 students and Belle Isle would hold approximately 300 students, but with the special education students there, probably 200 would be mainstream and the remainder special ed. He said they had a recent audit by the federal government who had told them as well as the state government that they need to alleviate the problem with special ed students being in one facility. Mr. Bogle spoke on several issues regarding District 1. He said District 1 was not well represented in the bond issue. Every other district in the school had new schools opened in them or schools planned to be opened. The buildings in District 1 are not new buildings, the newest being Quail Creek which is 28 years old. The oldest building is 86 years old. He said they are not talking about an affluent area of town. He said District 1 had the most diversified population of any in the district in the community second only to District 5 in minority population. He said it is a population of people who deserved to be given the same attention as every other area of the community. He said they have to solve their problems on a rotating basis, and he felt the needs of far northwest Oklahoma City have been neglected. He asked the Board to please give some consideration to the fact that District 1 has not been given the kind of attention some of the other areas of the community have been. He said he had no problem with what has been done in other areas, but he just felt it was District I's turn. He said he was not excited about the proposal the superintendent had given, because Belle Isle is about 7 or 8 miles away from where the people live. He just felt it was the best they could do right now, and he was desperate to keep people in Northwest Oklahoma City in the system after they finish elementary school. He said no one was talking about deannexing. He said they had great boosters in far northwest Oklahoma City, and this is an interim opportunity for them to provide some relief for the problems at Hoover. He said the enrollment at Hoover is not 1200, although it was 2 years ago. It is approximately 880 now. He said they need to help people in the community see that Hoover is a better school than they realize, and convince people that it is a place for their children to get a good education. He felt they need to look at all the middle schools and try to make them stronger, more attractive educational opportunities for the children. He said they were asking the Board to at least allow the superintendent to look at some numbers and bring it back to the Board for consideration as they look at the budget.
Mrs. Parks said that the perception is out there that Nichols Hills is in Mr. Bogle's district, and that's the reason people are saying they are doing a lot of things over there. She said it's not in his district, and she didn't want the people who have come here tonight to think Thelma Parks is fighting their attempt to get a middle school, because she is not.
373.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-8 SUPERINTENDENT'S
REPORT
(continued)
Mr. Kellert commented in regard to Belle Isle that he had two of the three special schools in this district in his immediate area. He said he had gone to 8 graduations at Belle Isle, and was pretty familiar with what goes on at the school, who the students are, and what their abilities and limitations are. He said he gets a lot of calls from the parents any time something is going on that would lead to those students being wholesale mainstreamed into the rest of the district. He said he personally saw this as a way to protect the students at Belle Isle. He said there are lawsuits being prepared that would force the Belle Isle students into the mainstream of the rest of the district. He said another program could be put into Belle Isle that would be considered mainstreaming and would allow those students to remain in that facility. He said he was as sensitive, he hoped, to the needs of the parents and students, and their environment and safety as anyone; but he viewed the fact that they would put mainstream students in that school a preferable alternative to dispersing those students into the mainstream of the rest of the schools. Mr. Yeargain said he knew Belle Isle is a dilemma, but he said he had not seen anything from the State of Oklahoma where it is mandatory that they mainstream these students. He said he felt the most protected students should be special ed. He stated that he knew there were some special ed students that can be mainstreamed, such as the group that comes in between the average and special ed. He felt they needed to have a facility for these other students. He said if there was a document from the State saying they had to be mainstreamed, he would like to see it.
Mr. Kellert said he was not referring to anything that had been decided, but that there are people preparing to take the issue to court. He felt since the programs do work at Belle Isle, the best way to keep them in that school would be bring other students to them. Mr. Yeargain said he would have a better feeling on that than what was proposed. In conclusion, Mr. Bogle said he would like the superintendent to study the proposal and bring back along with the budget, costs and implementation plans related to this matter. JORKERS' COMPENSATION JUSINESS PLAN
2.
Workers' Compensation Business Plan
Dr. Crawford said last summer a great amount of money that was carried over from the 94-95 and 95-96 budgets had to be used to fund the Workers' Comp claims. He said they had provided the Board with a very comprehensive analysis under separate cover explaining the various Workers' Comp programs they think is feasible for a district this size. He said it seemed the most prudent approach would be to continue to be self-funded with a stop loss insurance. Also, he felt it would be prudent to have a third party administrator. He said they would still need a risk manager. He asked the Board to consider a third party administrator concept and enable staff to bring them a proposal for a risk manager.
Mr. Kellert asked if they were contemplating the risk management position to be controlled in-house and have the clerical processing be handled by a third party administrator. Mr. Crawford said he felt this was the best way to approach this matter. He said the first step they would like for the Board to take is to let staff bring them a proposal for a third party administrator for action. Beyond that they would like the Board's input and discussion as to whether the risk management should be through an in-house person or through contract. Mr. Bogle commented that the Workers' Comp program had gotten a lot of attention this year. He said it had not been administered properly, and had put the district in some jeopardy, apparently. His concern with this program is how the administration of the program is going to be changed compared to how it has been administered previously, and how it would put the district in firm stead in regard to the fiscal stability and soundness in regard to the Workers' Compensation program.
31h. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-9 SUPERINTENDENT'S
REPORT
(continued)
Dr. Crawford said he felt the program is being administered better at this time than it had been for the past several months and even years. He said they had been able to clear up a lot of claims and determine how they should be handled over the last few months in utilizing the third party concept. He said for the past several years the district had had administration of Workers' Comp in-house. Prior to that he thought they used a third party administrator as late as 1990. He said the track record until that time was pretty good. Since that time when they changed to in-house it has not been as good, at least for the last couple of years. He said he felt a district of this size needs some assistance in processing and administering its claims. He said if the Board directs, they can solicit trained workers' comp individuals that can come and be an employee of the district, but he said it seemed only logical to him that they have a third party administrator to administer the program. Mr. Bogle asked the superintendent to outline other options to the Board other than being self-insured and what the benefits of them might be. Dr. Crawford said generally the options are three. One is to remain self-insured, the second would be to buy insurance through a private company, and the third option would be to participate in a state insurance program He said the state insurance program in his opinion is cost prohibitive. He said in dealing with a company to provide insurance, it's a given that they are going to make a profit. He felt a district this size would benefit from being self-insured with stop law policies so that the district would not be in terrible financial straits with catastrophic loss.
Mr. Bogle asked what Dr. Crawford based this on? Dr. Crawford said they had a committee studying this matter for several months. He asked Mr. Nick Kelly, Director of Budget and Financial Management, to comment. Mr. Kelly said they had done some research into looking at private insurance, the State Insurance Fund and another group of pooled insurance. All of those costs would range from three to four and a half million dollars a year for premiums. He felt they could come in a lot lower than that next year. His recommendation was that self-insurance is the way to go.
Mr. Bogle said the district had a certain amount of contingent liability based on current claims, the amount to be determined by the actuarial study being conducted. Mr. Bogle asked what the impact of being selfinsured is? Mr. Kelly said if they were to stop being self-insured, they would still be liable for all the claims that were incurred while they were selfinsured. He said that number is the number that the Board has requested that the actuarial be done on. He said it will probably be above $2,000,000. Mr. Bogle asked if it would be possible to insure that contingent liability with an outside organization?
Mr. Kelly said that is possible, but it would probably cost a lot, and they probably would not do anything other than break even with that number. Mr. Bogle questioned if it was Dr. Crawford's recommendation that they continue as self-insured, and the team would be the third party administrator and an in-house risk manager or if the Board chose they could find a contract risk manager. He felt an in-house risk manager that answers to the Board would be more interested in the well being of the district than a contract risk manager.
Mr. Bogle asked if the risk manager was included in the proposed budget for next year? Dr. Crawford said it was. Mr. Kellert asked what the recommendations were for legal assistance to the Workers' Comp program? Mr. Kelly said the RFP for third party administration was written so the Board would have the choice of using
f
375.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-io; SUPERINTENDENT'S
REPORT
(continued)
either in-house counsel or outside counsel. He said outside counsel for a workers' compensation case would average about $1,000 per case, and there would be from 35 to 50 litigated claims a year based on past history.
Mr. Kellert noted there is a recommendation for a firm to be used, but what he didn't see was how many different firms submitted proposals. He said he would like to see something that would give the Board an idea of how many responded, what the range of costs were, and who they count as references. Mr. Kelly said they advertised in both The Daily Oklahoman and Journal Record for two weeks. They received 10 responses. The committee which consisted of Mr. Shepard, representatives from Legal Counsel Office, and representatives from Budget and Financial Management, narrowed that down to three finalists. They checked on the references and got positive references from various large organizations that they worked with. He said they could provide the Board with details on that. Mr. Kellert said he would appreciate seeing that.
Mr. Bogle asked if it was Dr. Crawford's intention to bring a recommendation to the Board at the next meeting for a third party administrator? Dr. Crawford said that is what they would like to do. Mr. Walker asked about the light duty program listed on page 10 of the communique. Mr. Kelly said the light duty program would be administered by the Personnel Department. It is when an employee is injured and has certain restrictions as to what they can do such as not being able to do lifting. Instead of sitting at home, they can come in and do filing or something which would be consistent to whatever injury they have.
Dr. Crawford said not only do they get the benefit of some labor from those employees, but history shows that once those employees start back to work on light duty, they will come nearer getting back into the main flow.
Mr. Carter said he was glad to see that the safety awareness training was scheduled, and that the safety officer will be assigned 70% of the Workers' Compensation issues. He felt safety was a big issue in preventing workers' comp cases. He questioned if and when the third party administrator is appointed, what would happen with the files that are now in progress?
Mr. Kelly said that ultimately would be a decision of the Board, but what would happen if they did decide to go with a TPA who used all outside legal counsel, the current counsel would file a motion to withdraw from the case with the Workers' Compensation Court. The TPA would then hire a workers' compensation attorney to take over that particular case. Mrs. Silver said in regard to the Oklahoma School Assurance Group, that they said this service is more expensive than the one they are recommending. She asked if they were confident enough to know that the one being recommended is that much less expensive. Dr. Crawford said they were not completely confident because they have to use a trend, but they did look at the claims they've had over the last several years and made an analysis of what their charges would be versus the charges of the firm being recommended.
Mrs. Silver asked in regard to the safety officer's time and safety training awareness, the estimated cost is $20,000 to $40,000 for that safety training and awareness, if all the different facets of this proposal are in the budget now. Dr. Crawford said they are in the budget, but the Board might like to spend more on that program to save additional dollars in claims if it proves to be successful. He said the district has tried to save the dollars in administration of the workers' comp program and have paid considerable amounts out in claims. He said he much rather spend the dollars properly administering the program.
376.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-ll SUPERINTENDENT 'S
REPORT
(continued)
Mrs. Silver inquired about the item in the workers' comp file audit regarding safety rules to be adopted by the district. She asked if that was something the Board would have to do or is it something that has already been done. Dr. Crawford said they have some safety rules, but they don't have an adequate set of safety requirements and rules. They would probably bring those to the Board ultimately when they get a risk manager in place.
Mrs. Silver commented on proposal appendix A, a comparison between services. She said she noticed one of the largest differences was the indemnity column per claim, and the charge was tremendously higher for the other firm than the recommended firm. She asked if many of the claims for the school system were indemnity claims? Mr. Kelly said the indemnity claims were simply lost time claims where employees are off from work as opposed to getting medical treatment and not losing any time. The litigated indemnity claims are when the employee gets and attorney and asks for a disability settlement. Mrs. Silver asked if there was a reference in the document the Board received about a high percentage of litigated indemnity claims. Mr. Kelly said they have a higher percentage of indemnity claims and litigated indemnity claims than you would normally expect to find in a district this size. He agreed that having a huge cost reduction in that area could be significant to the system depending on what provider they chose. Mr. Carter asked what the long term goal was in regard to hiring a third party administrator? He questioned if they just wanted them to clean up the mess and set up their own in-house, or hire them on a permanent basis?
Dr. Crawford said he wanted to maintain the philosophy and convey the philosophy to a TPA that you do not tie yourself down. He felt at this He said other time the TPA is the route the district should take. districts he has studied have primarily moved to a third party administrator with the maintenance of the philosophy of the district level through a risk manager. He said a firm that deals with this everyday will have a better work force, and a better computer system than a district our size can probably set up. Mr. Bogle said unless there is some other direction from the Board, Dr. Crawford would be bringing them a recommendation on a TPA. Mr. Bogle said whoever they bring them, the Board would appreciate having information to substantiate and support the recommendation which would include work experience, qualifications, and even some rationale as to why that particular recommendation was made. He felt the Board was a little nervous about Workers' Comp because of the recent history, and were all anxious to see the program run professionally by professional third party administrators. Mr. Carter asked if Workers' Comp would report directly to the Board or be under Dr. Moore's department, and would they evaluate it year to year to see if they are getting their moneys worth. Dr. Crawford said he hoped the Board would have enough confidence in them to let the TPA report to staff, and they could come to the Board when the Board would like. He said it will be evaluated regularly. Mr. Bogle said he would ask that they would evaluate it more often than annually. He said he thought the Board would be interested in a quarterly analysis of the Workers' Comp Program.
377.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-12; PERSONNEL
t. #280 APPROVAL OF â&#x20AC;&#x2122;ERSONNEL AND INCUMBRANCES
MOTION: SECOND:
AND
ENCUMBRANCES
Kenny Walker Terri Silver
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye aye aye
MOTION CARRIED 7-0. DISCUSSION
Mrs. Parks asked about several encumbrance items. Mr. Belphry Dean, Administrator of the Purchasing Department, gave an explanation of these to the Board. Mrs. Silver asked about an encumbrance for service on the HVAC system at Cleveland. Mr. Clark said they had a controls problem, which they thought would be in the warranty, but it turned out to be a problem of the school system. They were charged a service call for that. Mrs. Silver inquired also about the encumbrances for electric service to the schools. She said that Northwest Classen and Douglass were tremendously higher than the other high schools. She wondered if the building design was the reason for this? Dr. Crawford explained that they would probably have this problem until they get the centralized controls. Mrs. Silver also inquired about an Apple Computer ordered by Educational Services. Mr. Dean said that item was ordered for the new office of Dr. Vincent. Mrs. Silver questioned ordering the apple computers for the secretaries' personal preference, rather than ordering those that are IBM compatible. Dr. Sconzo said there is an adapter card that can be used that would allow this machine to be used with IBM. Mrs. Silver questioned if this was going to be a policy of the district. Dr. Kimball explained that the Apple Computer can be connected to the mainframe, so they began to allow them to order them when there is a strong preference. Mr. Bogle asked how far the personal preference would go? Dr. Kimball said that if it were equipment they didn't feel the person needed they would tell them, otherwise if they have the money in their budget they do allow people their preference. Mr. Bogle stated that he personally did not think the district was following the right philosophy about this issue because of people moving around and exchanging files and software.
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9609953 through 31-9610252) written during the period 5/14/96 through 5/28/96. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
379.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-13 PERSONNEL AND ENCUMBRANCES
(continued)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CEKTIFICi.Th OF IKTERHAO
0010 10 00 CERTIFY THAT I LAVE RECEIVED TEE ETTECEED EE0UT4ERAECE LIST, r.O. E 5609503 TO 561 CO 52 FROM TEE ENCTI5EREE0E CLEEE. I LAVS MASS A EAEDOM TEOIEwG OF TEEOE Ei^COEERAECEO. LIKITEE TS. TEE l-T-TT - f-» Y -■= TT"- r-< r- 'y •- T X s .• •. - ■» .A ;• •.- Y T;’T?;«.IM-.<■- -i, jr’T.'' j-ZlIO ’ S_- a -i-X’SV i-i?•: .•-’I X.-.X J. E-- 0 FITE LOLiLi 2’’OEIOT EEL OELEECEE STTSSL “ -i,-:
T. Krz-i-z--
J
r-*5 f
T s-
r-
t
x
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
CERTIFIED:
Madison/4th Grade
4-29-96
01/03 BS+
$23,405.00
Classen SAS/Entry Kitchen Asst
4-9-96
471/01
$ 4,420.00
Nora Boxx
Heronville/Title I Bilingual Asst
5-9-96
103/01
$ 7,921.00
Gloria Hidalgo
Moon/Hispanic Bilingual Asst
5-7-96
103/01
7,921.00
Melissa Michie CHILD NUTRITION: Pat Davis
CLERICAL:
u
ANNUAL SALARY
380. MINUTES OF THE REGULAR MEETING OF JUNE 3,
M-M PERSONNEL AND ENCUMBRANCES
(Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
RETIREMENTS:
CERTIFIED:
Erma Coburn
Shidler/ 1st Grade Teaher
5-31-96
Leadman Mechanic
5-16-96
GARAGE SERVICES: Claudis Earner
TERMINATION FROM ] j EAVE
of
ABSENCE:
CERTIFIED:
Carmen Garner
Rogers/ Soc Studies Teacher
5-14-96
Annette Kouri
Putnam Heights/ 1st Grade Teacher
5-14-96
Dianna Leppke
Willow Brook/ Pre-School Teacher
5-14-96
Jane McClure
Hoover/ Language Arts Teacher
5-14-96
Lori Schabel
Roosevelt/ Science Teacher
5-14-96
Cammie Smith
Ridgeveiw/ 1st Grade Teacher
5-14-96
1996
381.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
EFFECTIVE DATE
SITE/ ASSIGNMENT
NAME DISMISSALS: ABANDONED POSITION:
I
PUPIL TRANSPORTATION: Ethel Gaines
Bus Driver
5-6-96
Linda Imoe
Bus Driver
5-8-96
Russell Irving
Bus Driver
5-3-96
EXPIRATION OP EMPLOYENT PERIOD:
(NON-CONTINUING CONTRACTS)
CERTIFIED:
Calvin Abernathy
Garden Oaks/ Computer Teacher
5-31-96
Roe Austin
Jackson/ Art Teacher
5-31-96
Michele Bardrick
West Nichols Hills/ Primary Teacher
5-31-96
Irmgard Bischoff
Southeast/ Foreign Lang Teacher
5-31-96
Amy Brown
Pierce/ .5 Pre-Kdg Teacher
5-31-96
Staci Bumgarner
Heronville/ Primary Teacher
5-31-96
Dustan Burns
Jefferson/ Spanish Teacher
5-31-96
Chad Campbell
Classen/ PE Teacher
5-31-96
Wanda Cheatham
Moon/ SED Teacher
5-31-96
Elizabeth Clark
Health Services/ Nurse
5-31-96
382.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
M-16 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EXPIRATION OF EMPLOYMENT PERIOD:
EFFECTIVE DATE
(continued)
Sharon Clark
Telstar/ .5 Kdg Teacher
5-31-96
Denise Colvin
Northeast/ Keyboard/Eng Teacher
5-31-96
Cedric Condry
Dunbar/ Primary Teacher
5-31-96
Carolyn Curry
Health Services Nurse
5-31-96
Linda Cummins
Linwood/ .5 Kdg Teacher
5-31-96
Debora Dahl
Jackson/ Science Teacher
5-31-96
Mark Davis
Alt Middle/ LA/SS Teacher
5-31-96
Lonnie Dull
Roosevelt/ PE Teacher
5-31-96
Barrie Eck
Webster/ LD Teacher
5-31-96
William Einspahr
Guidance/Counseling/ Counselor
5-31-96
Carla Ellis
Parmelee/ Inter Teacher
5-31-96
Michael Ervin
Alt Middle/ Math Teacher
5-31-96
Lewis Everly
Northeast/ Soc Studies Teacher
5-31-96
Marilyn Graham
Special Services/ Psychologist
6-20-96
1996
383. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-17 PERSONNEL AND ENCUMBRANCES
(Continued)
PERSONNEL SEPARATIONS
NAME
EFFECTIVE DATE
SITE ASSIGNMENT
EXPIRATION OP EMPl OYMENT PERIOD:
(cont; nued)
Shirley Griffin
Willow Brook/ Kdg/EDK Teacher
5-31-96
Cheri Hare
Lee/ SED Teacher
5-31-96
Gregory Harjo
Moon/ French Teacher
5-31-96
Rebecca Hartman
Special Services/ Speech Lang Path
5-31-96
Ron Hood
Rogers/ Math Teacher
5-31-96
Laura Hughes
Polk/ .5 Pre-Kdg Teacher
5-31-96
Cheryl Ivester
Lafayette/ Transition Teacher
5-31-96
Amy James
Madison/ .5 Kdg Teacher
5-31-96
Donna Keller
Green Pastures/ Elem Counselor
5-31-96
Kathryn Kilpatrick
Media Services/ Media Specialist
6-12-96
Clayton Lictenberger
Fine Arts/ .5 Strings Teacher
5-31-96
Kermit Littles
Emerson/ Math Teacher
5-31-96
Rosa Longley
Dunbar/ Inter Teacher
5-31-96
Tracy Louviere
Arthur/ LD/MR Teacher
5-31-96
384.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
N-18: PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
EFFECTIVE DATE
SITE ASSIGNMENT
EXPIRATION OF EMPLOYMENT PERIOD:
(continued)
Kim Lowe
CHHS/ Science Teacher
5-31-95
Rita Luckert
Eugene Field/ Primary Teacher
5-31-96
Ellen Maliskas
Heronville/ 5th Grade Teacher
5-31-96
Michael Martin
CHHS/ ISS Teacher
5-31-96
Cynthia Macarevich
Classen/ .5 Chemistry Teacher
5-31-96
Darrell McCune
Southeast/ ATAE Trans Teacher
5-31-96
Melissa Michie
Madison/ Inter Teacher
5-31-96
Anita Morgeson
Westwood/ .5 Kdg Teacher
5-31-96
Sydney Myers
Heronville/ Inter Teacher
5-31-96
Ali Nassir
Star Spencer/ Math Teacher
5-31-96
Andrea Norris
Garden Oaks/ .5 Pre-Kdg Teacher
5-31-96
Audra North
Hawthorne/ .5 Kdg Teacher
5-31-96
Lynn Oglesby
Rockwood/ Kdg/EDK Teacher
5-31-96
Brenda Pate
Webster/ LD Teacher
5-31-96
1996
385. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-19; PERSONNEL AND ENCUMBRANCES
(Continued)
PERSONNEL SEPARATIONS
NAME
EFFECTIVE DATE
SITE ASSIGNMENT
EXPIRATION OF EMPl j OYMENT PERIOD:
(cont: .nued)
Kim Priddy
Eisenhower/ PE Teacher
5-31-96
Lynn Raines
CHHS/ Math Teacher
5-31-96
Gary Ralstin
Southeast/ SS/PE Teacher
5-31-96
Angela Ramirez
Hawthorne/ Inter Teacher
5-31-96
Cheri Reilly
Oakridge/ Prim Teacher
5-31-96
Donald Riggs
Southern Hills/ Inter Teacher
5-31-96
Phyllis Rogers
Taft/ Soc Studies Teacher
5-31-96
Vicki Ross
Westwood/ .5 EH Teacher
5-31-96
Cynthia Sartin
Ridgeview/ 3rd Grade Teacher
5-31-96
Bridgett Smith
Rogers/ Math Teacher
5-31-96
Kelli Sullivan
Hawthorne/ T-1 Teacher
5-31-96
Kim Tilberg
Emerson/ LD/EMH Teacher
5-31-96
Veronica Tolliver AEF/ Kdg Teacher
Neva Troy
Star Spencer/ English Teacher
5-31-96 5-31-96
-
386. MINUTES OF THE REGULAR MEETING OF JUNE 3,
M-20; PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EXPIRATION OF EMPl j OYMENT PERIOD:
EFFECTIVE DATE
(cont: .nued)
Floyd Vann
Northeast/ Biology Teacher
5-31-96
Shirley Washington-Reed
Northeast/ Spanish Teacher
5-31-96
Clifton Williams
Alt Middle/ Math/Sci Teacher
5-31-96
Donna Williams
Fillmore/ .5 Kdg Teacher
5-31-96
Jeffery Wilson
Moon/ Soc Studies Teacher
5-31-96
Robert Wodroska
Northeast/ Soc Studies Teacher
5-31-96
Carol Woitchek
Northeast/ .5 English Teacher
5-31-96
Fred Wollard
Roosevelt/ ESL Teacher
5-31-96
Kelli Yandell
Hillcrest/ Kdg Teacher
5-31-96
Irmgard Bischoff
Southeast/ Foreign Lang Teacher
5-31-96
Madonna Pittman
Garden Oaks/ SED Teacher
5-31-96
Leah Pourdavood
Dewey/ Prim Teacher
5-31-96
1996
387.
M-21
PERSONNEL LEAVE OF ABSENCES
NAME
SITE ASSIGNMENT
MEDICAL: PUPIL TRANSPORTATION:
C. V. Adams
Bus Assistant
EFFECTIVE DATE
f
388. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-22 PERSONNEL AND ENCUMBRANCES
(Continued)
According to Board Policy G-33, the following resignations are provided as ''information only" in the Personnel Report of the Board Agenda:
NAME
EFFECTIVE DATE
SITE/ASSIGNMENT
CERTIFIED: Cindy McCormick
Dunbar/2nd Grade Teacher
5-31-96
Serene Pennington
Western Village/Kdg Teacher
5-31-96
CHILD NUTRITION SERVICES:
Classic Bloomer
Fillmore/Kitchen Assistant
5-30-96
Lisa Cooley
Wilson/Kitchen Assistant
5-13-96
CLERICAL: Sandra Alvarez
Shields Heights/Bilingual Asst
12-12-95
Kamilah Currie
Willow Brook/.60 EDK Assistant
5-24-96
Fayrene Ferrell
Pierce/Kdg Assistant
5-20-96
Geraldine Fox
Western Village/Pre-School Asst
5-31-96
Shiou-Fen Jou
Gatewood/Bilingual Assistant
5-31-96
Yolanda Parker
Western Village/Media Assistant
5-17-96
Louis Ruiz
Columbus/Bilingual Assistant
5-10-96
Emmitt Baker
Heronville/Lic Custodial Worker
5-31-96
Andea Hardimon
King/Custodial Worker
5-29-96
James Johnson
Eisenhower/.75 Custodial Worker
5-20-96
James Weaver
Adams/.75 Custodial Worker
5-30-96
CUSTODI2UJ SERVICES:
10
389. MINUTES OF THE REGULAR MEETING OF JUNE 2,
1996
M-23 PERSONNEL AND ENCUMBRANCES (Continued)
EFFECTIVE DATE
SITE/ASSIGNMENT
NAME
PUPIL TRANSPORTATION: Kathern Boston
5-30-96
Bus Assistant
SUPPLY & DISTRIBUTION:
Richard Wale
5-15-96
Warehouseman
11
390. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-24 PURCHASING
R. #281 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, C, D, E, F, G, J, AND K ITEM I REMOVED FROM CONSIDERATION
MOTION: SECOND:
BUSINESS
GENERAL
AND
Kenny Walker Frank Kellert
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, C, D, E, F, G, J, AND K EXCEPT ITEM I (REMOVED FROM CONSIDERATION), AND ITEM B AND H TO BE VOTED ON SEPARATELY.
ROLL CALL
Mr. Mr. Mr. Mr.
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
IT01 A: FILING FOR UNCLAIMED PROPERTY WITH OKLAHOMA TAX COMMISSION
MOTION FAILED ON ITEM B: SURETY BONDS FOR DISTRICT EMPLOYEES
1.
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - K) with the removal of item I from consideration.
A.
Filing for Unclaimed Property with Oklahoma Tax Commission Approval to file with the Oklahoma Tax Commission for unclaimed property, in the estimated amount of $1737.19, to which the District might be entitled.
Vote on Item B •• ROLL CALL
Mr. Mr. Mr. Mr.
MOTION FAILED 3 aye, 3 no,
B.
aye abstain no aye
Kellert, Walker, Carter, Bogle,
Surety Bonds:
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye no no
1 abstain.
Hartford Fire Insurance
Approval to purchase surety bonds from Hartford Fire Insurance Company for a cost of $16,425.00 for the following employees in the amounts listed.
Total Bond Amount
Position
Treasurer Asst. Treasurer Deputy Clerk Encumbrance Clerk & Director, Financial Mgt. Minute Clerk Internal Auditor Board Clerk & Exec. Dir. Board Related Srvs. Admin, of Workers' Comp. Fund Fund Custodian & Dir. Child Nutrition Services ITEM C: CRT TRAINING FOR SUPPORT PROGRAMS: JOSTEN'S LEARNING CENTER
c.
CRT TRAINING CORPORATION
FOR
SUPPORT
$ 750,000.00 $ 750,000.00 $ 1,000.00 $ 750,000.00 $ 1,000.00 $ 750,000.00 $ 750,000.00 $ 750,000.00 $ 750,000.00
PROGRAMS:
JOSTEN'S
LEARNING
Approval of (CRT) training for Support Programs (teachers - grades K-8) from Josten's Learning Corporation. This expenditure, in the total amount of $9,350.00, is to be charged to Title VI Account 623-711-2120-320-000-0000-000-043 and has been approved on our Federal Educational Grant and/or Programs.
391.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-25 PURCHASING AND GENERAL BUSINESS (Continued) Strings Instruction for 1996-97, 35 Elementary Schools
Authorization for strings instruction to be offered only in the following thirty-five elementary schools for the 1996-97 school year with instruction beginning at the fourth grade level and strings teachers spending one full day per week at each of the listed schools. Oakridge Westwood Shidler Hillcrest Quail Creek Columbus Edgemere Stonegate Gatewood
E.
Stand Watie Putnam Heights Pierce Longfellow Bodine Horace Mann Cleveland Parker Dewey
Wilson Polk Prairie Queen Lee Ridgeview Monroe Hawthorne Mark Twain Dunbar Fillmore Coolidge Eisenhower Arcadia Britton Lafayette Johnson Creston Hills
Interlocal Agreement Between District and City of Oklahoma City
Approval of an interlocal agreement between the District and the City of Oklahoma City, whereby the District, with the assistance of City employees, will conduct summer breakfast and lunch programs at certain District facilities in conjunction with the City's "Play in the Park" program.
F.
ITEM D: STRINGS INSTRUCTION FOR 1996-97
Stock Paper for Print Shop and Graphic Services
Approval to purchase stock paper for use by the Print Shop and Graphic Services from the following companies who submitted the low quotations (10 mailed - 5 returned):
$
Tayloe Paper Company Zellerback-A Mead Company Resourcenet International TOTAL
$
ITEMS: INTERLOCAI AGREEMENT BETWEEN DISTRICT AND CITY OF OKLAHOMA CITY
ITEM F: STOCK PAPER FOR PRINT SHOP AND GRAPHIC SERVICES
23,466.20 4,624.00 10,403.50 38,493.70
These purchases are to be charged to General 611-000-2524-610-000-0000-000-058.
Fund Account
Embroidery Machines: Vocational Department at Grant, Northwest Classen, and Capitol Hill High Schools (Stitching Post)
Approval to purchase embroidery machines (3) for use by the Vocational Department (Family & Consumer Science) at Grant, Northwest Classen, and Capitol Hill High schools from Stitching Post. This expenditure, in the total amount of $10,523.85, is to be charged to General Fund Account 611-421-1000-740-314-8600-000OPU.
ITEM G: EMBROIDERY MACHINEJ FOR VOCATIONAL DERI AT GRANT, NORTHWEST CLASSEN, AND CAPITOL HILL HIGH SCHOOLS
Vote on Item H:
ROLL CALL
Mr. Mr. Mr. Mr.
aye aye aye aye
Kellert, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye no no
MOTION CARRIED 5 aye, 2 no. H.
Actuarial Study:
Workers' Compensation Claims
Approval to employ CABA to perform an actuarial study of workers' compensation claims for a total cost not to exceed $4,000.
R. #282 APPROVAL OF ITEM H: ACTUARIAL STUDY FOI WORKERS' COMPENSATION CLAIMS
392. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-26 PURCHASING AND GENERAL
(continued)
(ITEMS I - K RELATE TO BOND ISSUE PROJECTS) ITEM I WAS REMOVED FROM CONSIDERATION
ITEM. J: ASBESTOS ABATEMENT, REMOVAL AIR MONITORING: EISENHOWER ELEMENTARY SCHOOL (DELTA ENGINEERING
ITEM K: FLOOR TILE DOUGLASS HIGH SCHOOL
Item I was removed from consideration. Heronville and Wheeler Elementary Schools (Tec-
I.
Asbestos Removal; An Inc)
J.
Asbestos Abatement, Removal, Air Monitoring; Eisenhower Elementary School (Delta Engineering) Approval for asbestos abatement, removal, and air monitoring at Eisenhower Elementary School by Delta Engineering. This expenditure, in the total amount of $3,817.00, is to be charged to Bond Fund Account 631-105-4700-450-000-0000-000-206.
K.
Floor Tile;
Douglass High School
Approval to purchase floor tile for use at Douglass High School from the following companies who submitted the low quotations (6 mailed - 3 returned):
Carpet World, Inc. A Quality Carpet Company TOTAL
$ 9,122.50 536.40 $ 9,658.90
These purchases are to be charged to Bond Fund Account 631112-4700-610-000-0000-000-707.
DISCUSSION Dr. Crawford asked that item I of Purchasing and General Business items be removed from consideration.
Mr. Yeargain requested Item B to be voted on separately. Mrs. Silver asked if the areas of town and Board districts were taken into account on Item D? Dr. Sconzo said they tried to be as representative of the number of schools in the various geographic areas and Board districts, but that was not the overriding criteria. There were two criteria that were more primary in the consideration. They asked all elementary principals if they desired to provide strings as part of their program. The other criteria was the number of students at the school who participated in the strings program. He said the response was 31 schools who wanted to house and provide the strings program. They re-solicited and persuaded four other principals to provide the programs so that each teacher can be assigned to five schools on a one day a week basis. He said the recorder will be used at the schools, but it is taught by the vocal music teacher. He said this recommendation only affects the strings.
Mrs. Silver said since 6 of the included in the strings program, happen to the strings programs in said the purpose of this program could do to strengthen the strings to have stronger strings programs this kind of program.
7 schools feeding into Hoover were she was concerned about what would the other middle schools. Dr. Sconzo initially was to consider what they program. He felt they would continue at all the middle schools because of
Mr. Bogle asked why a principal would not want a strings program? Mr. Walker said at two elementary schools in his district the principals specifically told him they had rather not have strings. One school only had four kids participating, and he felt it was a waste of time and an intrusion in his school to get those four kids out of class for an hour a week. Mr. Bogle asked if the reason why they were having this at these schools is because half the principals said they didn't want it. Dr. Sconzo said that is not the reason why they even pursued this line of thinking.
393.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-27 PURCHASING AND GENERAL BUSINESS
(continued)
He said ever since the experience of moving the strings program from the fifth grade centers to the 64 schools, the majority of elementary principals expressed displeasure with the program and effectiveness. The teachers were in the same camp expressing frustration.
Mrs. Silver said she understood, but her overriding concern was taking away additional music instruction in some other area or to the other elementary schools. She did not feel parents had a lot of say in this. Dr. Sconzo said parents did not have any say. He said the ideal recommendation would be to hire 7 more strings teachers, then they could accomplish the same thing at 64 sites, but they could not make that recommendation. Mrs. Parks asked on item G what kind of machine is an embroidery machine and where it is used? Mr. Dean said that item is for the Vocational Department, Carl Perkins. He said it is part computer configuration and sewing machine which embroiders patterns, and is part of the technology program at these particular schools.
Mr. Walker asked if items F and G were budgeted for this year? said they were.
Mr. Dean
Mr. Bogle noted a modification on Item H. He said it should read "Recommend approval to employ CABA Special Services rather than a company. He said there is information on CABA Services in the late additional information packet. Mr. Kellert requested they vote item H separately.
Mr. Walker asked to be removed from the vote on item B, to abstain for personal conflict.
and be allowed
Mr. Yeargain said they had this insurance for approximately 31 years and it had never been bid. He thought it should go back to staff and have them look at it. He asked that they review the Board policy on the insurance also. Mr. Yeargain said they had one insurance carrier that carried all of this. He said automobiles, trucks, and everything was listed under one company. He said the district insurance comes to 1.3 or 1.4 million dollars, and he thought it should be bid.
Dr. Crawford said what Mr. Yeargain is saying is that the district uses the same group to provide insurance for not only this item but for fleet insurance, building insurance, etc. He said there are different policies that come available different times of the year. Mr. Yeargain asked when the fleet insurance comes due. Dr. Crawford said normally they are about the first of the fiscal year. Mr. Kelly said probably at the next Board meeting they would have the insurance policies for the Board to request approval for the next year. Mr. Kelly said the Independent Insurance Association works with the district, and has selected this insurance for the district for a period of 31 years or maybe longer, but the Board did receive information on that bidding process. He said it might be a little bit difficult to bid this year because of the time frame. He said they would select that in whatever manner the Board instructs them to do so. Dr. Crawford said there are an array of companies that participate. He said some districts do bid their insurance. He said it would be difficult to bid the coverage for this next year because it takes a lot of days to provide a thorough analysis of the program.
Mr. Yeargain asked staff to go through and find out what they He said he knew the Independent Insurance Association of Oklahoma City is Ray Keitz. He said he is an insurance agent, several agents and companies working under him, but it did come agent.
can do. Greater and has from one
Dr. Crawford said if it's the Board's desire, they would certainly look in to this, and bring the information back to the Board.
394.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-28 PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Kellert said they discussed this about 5 years ago and it seemed to him that the answer he got to a similar question was that Mr. Keitz is paid a fee for the service of evaluating various companies as an independent agent. He said he did not think he was paid a commission on the particular policies they buy, but does this service on a fee basis. He asked what the nature of the agreement with Mr. Keitz was. Mr. Kelly said he thought the situation Mr. Kellert had just stated was correct. He said the commission has been directed back to the district for various safety activities at one time or another. Mr. Keitz does not receive a commission on insurance premiums he buys. Mr. Kelly said the whole process was detailed in the report Mr. Keitz sent to the Board about 3 or 4 weeks ago. Dr. Crawford said he thought a portion of the profit was directed back to the district. He said the district doesn't benefit totally from the profit margin there, but they do provide various services like banquets. Mr. Kelly said they provide for safety stripping on the buses and something with the driver's education program.
Mr. Yeargain said the district doesn't even how a driver's training program anymore, and he thought the last money was supposed to be allocated for bus driver's safety. Mr. Bogle said he would like the Board to look at this issue for an analysis for the next fiscal year, and ask the superintendent to do that, and give some indication when they might get some report regarding Mr. Yeargain's questions. Mr. Kellert asked on item H, how they arrived at this firm to do this particular study. Mr. Kelly said they called six or seven companies and got quotes, this was the low quote they took.
and
Mr. Kellert said he is going to support this, but he is becoming a little uncomfortable with the fact that this is the firm they selected as the interim third party administrator. He said they had not had supporting documentation or comparative analysis for three times that they have used this firm. Mr. Bogle said he did not realize that CABA Special Services was one and the same as Cher Bumps and Associates. Mr. Kellert expressed that he was concerned that only two to four people were interested in doing business with the district. Dr. Crawford noted that there are not a lot of firms that do claims analysis or actuarial studies.
Mr. Kelly stated that is true. Also, this was something they wanted to have done in a limited amount of time. That is why they did not go through an RFP process and advertising. What they did was to use the phone and fax. He said they could go through a process that would take more time. Mr. Kellert on staff, he he is asking it comes to
said for the amount and the time constraints they had put was really not suggesting that this is inappropriate. What about is that they see some more support documentation when this final recommendation.
Mr. Yeargain requested that they take a closer look at this. Dr. Crawford said they could reopen this if the Board is not comfortable with the route they are taking. He did think the actuarial study would benefit the district.
Mr. Yeargain said it looked like a conflict to him since they were doing the Workers' Comp. Mr. Kellert said it was not his intent to make a public issue out of one firm, because he had no reason to do that. He would just like to see more supporting documentation on issues such as this. He did express a desire that they get this done so they could find out where they are in regard to contingent liability on the Workers' Comp Program.
395. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-29 STATEMENT(S) OF CERTIFICATION
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for asbestos removal At. .Heronville Elementary School and Wheeler Elementary School bv Incj. in the Board of Education Meeting agenda of May 31, is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
J
Clark (Date)
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for for .asbestos abatement, removal, and air monitoring at Eisenhower Elementary Schoolâ&#x20AC;&#x201D;bv Delta Enainearing in the Board of Education Meeting agenda of Mav 31. iggs is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
(Date)
X hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of floor . tile for use at Douglass High School in the Board of Education Meeting agenda of Mav 31, 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election,
ruly Clark (Date)
A-ll
fh
z
396. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-30 UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE) CITIZEN Sâ&#x20AC;&#x2DC;
COMMENTS
(NONE) BOARD
M E M B E R Sâ&#x20AC;&#x2DC;
COMMENTS
Mrs. Silver said she would like to hear what affect not having these bonds voted on tonight would make to the people in these positions and to the district. She said it was effective July 1, and questioned if there was time to solicit bids. She thought it was state law to have these bonds.
Dr. Crawford said he would answer this in writing. Mrs. Parks said she wanted to make a statement before going into executive session in regard to the superintendent's evaluation. She said she was of the opinion that they were going to discuss the instrument as Board members and come up with an agreed upon instrument in evaluating the superintendent. She said they did not do that and consequently she was very uncomfortable going into an executive session to evaluate the superintendent without having gotten this information on a Friday. She said she would not be voting on the evaluation of the superintendent. She did go through the instrument and marked it, but felt they should have had some input with it. She had requested it some time ago, but it was not done. She said she would not be participating, and she hoped the news media would not say that she left the meeting or she did not participate in the evaluation. She said she was making this statement here that she was not participating, because she did not have any input in the evaluation form.
Mrs. Silver commented on the Board policy regarding evaluation. She said any input and discussion of that evaluation form is supposed to be jointly developed or amended by September 1 of the year prior to the evaluation. She said she was surprised that they received 3 different suggestions of forms without having gone over them with the superintendent. She did not think it was fair to evaluate a person on something they did not know they were being evaluated on. She expected to use the same form that was used last year since nothing was said prior to September 1. Mr. Bogle expressed that he believed part of this could be attributed to the transition in Mr. Shepard's office. It was Mr. Bogle's understanding that Mr. Shepard had presented to the superintendent last September the form they normally use, but he did not know which of the three forms they got was the form Mr. Shepard and the superintendent agreed on. He agreed that this had not been handled in the typical manner and did not seem to be exactly consistent with Board policy in terms of the form. Mr. Kellert said given that set of circumstances that it appeared to him they really did not have an option according to Board policy, but would be using the form they used last year. Anything else the Board wanted to do in developing a new form is looking at a date between now and September to develop one for next year's evaluation.
Mr. Bogle said he felt this conversation could just as easily occur in executive session.
397. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
N-31 BOARD MEMBERS' COMMENTS
(continued)
Mrs. Parks said she did not have any problems with that, but she wanted the public to know why she is not participating in that, because she is the one who had asked the Director of Board Related Services, and even her fellow board member about when they were going to work on the evaluation. She said she was informed that something had been submitted to Mr. Shepard, but they had not gotten anything back from Mr. Shepard to come up with this evaluation instrument. Consequently, she said she could not participate in this. Mr. Walker commented on the discussion earlier on encumbrances and some purchases of sound systems. He said they had the pleasure this evening of recognizing a student that his Lion's Club had awarded a scholarship to, and the Lion's Club had purchased a new sound system for Capitol Hill Elementary School Auditorium for $3500. He encouraged the district and the schools, individually, to seek out people, businesses and civic organizations who would like to help the schools do things that they cannot afford to do on their own. Mr. Kellert requested as they begin the process of reviewing policy that on the next regular Board agenda that Board Policy B-17 be brought forward. Mr. Bogle commented that prior to moving into planning for summer school for 1997, he would like to have a presentation from staff regarding the process that is used for selecting summer school sites. His concerns were that they might not be taking an equitable approach to where the needs are and the population is. He noted that there were two schools that he felt should be offering summer school programs. He said the superintendent was unaware of the process that was used, and requested that this be a part of next year's process whenever it is timely. The second issue Mr. Bogle brought up was in regard to the selection of the third party administrator. He said he would like to see supporting material that would justify whatever recommendation staff has made. He felt the Board were all concerned about the Workers' Compensation Program, and felt they should become more directly involved in selecting the third party administrator. He requested that the staff bring the Board more than one recommendation and the Board could discuss and vote. Also, that the Board might even interview finalists if the Board has a desire to become more involved in this process based on concerns voiced tonight. He said they had an opportunity to place that on the agenda for the next meeting. He said it would be formed by Wednesday, so if the Board has strong feelings about this issue they would like reflected in the agenda, he would like to hear about it after the meeting tonight.
Mrs. Parks mentioned one other item in regard to Board packets. She said it was agreed upon that the Board packets would be coming out on Wednesday or Thursday, and she is getting her Board packet sometimes after 9:00 on Friday. She asked if something could be done about the distribution of the Board packets so they would not have to spend Saturdays and Sundays reviewing them when no one would be at the central office to answer questions. On Monday, people are scattered or having a staff meeting, and the members do not get to ask questions that they might have. She asked if it would be possible that the agenda would get out at least by Thursday?
EXECUTIVE MOTION: SECOND:
SESSION
Thelma R. Parks Michael Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM (lA) NEGOTIATIONS WITH EMPLOYEE GROUPS AND ITEM (IB) THE EMPLOYMENT AND EVALUATION FOR THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) AND 70 O.S. SECTIONS 6-101 AND 101.11]. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
The Board went into Executive Session at 11:03 p.m.
R. #283 APPROVAL FOR EXECUTIVE SESSION 11:03 P.M.
398.
MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-32 RECONVENE
R. #284 RECONVENE IN OPEN SESSION 11:40 P.M.
MOTION; SECOND:
IN
SESSION
OPEN
Thelma R. Parks Tom Yeargain
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0. IN
OPEN
MOTION: SECOND:
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
The Board reconvened at 11:40 p.m.
SESSION
Frank Kellert Michael Carter
R. n85 MOVE APPROVAL OF THE 1996-97 PROCEDURAL AGREEMENT BETWEEN THE OKLAHOMA PROCEDURAL CITY BOARD OF EDUCATION 1-89 AND OKLAHOMA CITY FEDERATION OF TEACHERS AGREE3«ENT BETWEEN LOCAL 2309 OF THE AMERICAN FEDERATION OF TEACHERS, AND FURTHER MOVE OKLAHOMA CITY APPROVAL OF THE 1996-97 PROCEDURAL AGREEMENT BETWEEN THE OKLAHOMA CITY BOARD OF EDUCATION BOARD OF EDUCATION 1-89 AND THE FEDERATION OF CLASSIFIED EMPLOYEES LOCAL 1-89 AND OKLAHOMA 4574 OF OKLAHOMA CITY. CITY FEDERATION OF TEACHERS LOCAL 2309 and aye Mrs. Silver, aye ROLL Mr. Kellert, APPROVAL OF aye Mrs. Parks, aye CALL Mr. Walker, PROCEDURAL aye Yeargain, aye Mr. Mr. Carter, AGREEMENT BETWEEN aye Mr. Bogle, OKLAHOMA CITY BOARD OF EDUCATION 1-89 AND THE MOTION CARRIED 7-0. FEDERATION OF CLASSIFIED EMPLOYEES LOCAL 4574 Mr. Bogle reported no other action was taken.
R. #286 ADJOURNMENT 11:45 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 11:45 p.m. The motion for adjournment was made by Michael Carter and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
399. MINUTES OF THE REGULAR MEETING OF JUNE 3,
1996
M-33 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
resident
E^pi
s
Ml
'Minutd 'Clerk
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
r
by the 1996-
Board
of
Education
this
â&#x20AC;&#x201D; -
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this Witi ' //g-_________ Z 1996.
(SEAL)
day
/â&#x2013;
400.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
K~1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, TUESDAY, JUNE 11,
1996, AT 6:00 P.M.
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
PRESENT!
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Deputy Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
T O
ORDER
Mr. Ron Bogle called the meeting to order, invocation and led the pledge of allegiance. ROLL
CALL TO ORDER
Mr.
Bogle
gave
the
CALL
ROLL CALL
At the time of the Roll Call, all seven (7) members of the Board were present. SPECIAL
BUSINESS
Mr. Bogle explained some procedural issues of the hearing. The Board members had before them a 3 page document entitled "Procedures for Hearing under the Superintendent's Recommendation for Reduction in Force." Mr. Bogle said the purpose for the development of this document was to address specific procedures regarding the reduction in force hearings. Page 1, item 4 of the document stated that if Board members desire to have questions asked, they may do so by submitting the question in writing to the hearing officer. Pencil and paper has been provided for that purpose. Mr. Bogle said the second procedural issue is regarding a modification in the agenda. Instead of having 3 separate meetings with each meeting concluding with an executive session, there will be one single meeting that will last for the duration of the process. At the conclusion of the full set of hearings on all the reduction in force, there will be a single executive session in which the evidence will be weighed and the Board's decision will be discussed. Mrs. Thelma R. Parks said she had some strong feelings about getting information as it relates to a hearing or a meeting on the night of the hearing. She said she received the Board packet today, and she did not know why this document could not have been in it. She said they waited until Board members get to the meeting and then they find it on their desk.
Mrs. Parks wanted the records to reflect that there is an item on the agenda that the superintendent has recommended for termination when that particular position is not one that is solely the responsibility of the superintendent to make an evaluation and to make a recommendation. She said the Board policy said that the evaluation of certain offices rests with the Board and with participation of the superintendent. She said that was the item under General Counsel and the person's name is Cleeta John Rogers. She wanted the record to reflect that this particular position did not afford the Board to have some input about the evaluation and the termination. She said she personally would recommend that this item be removed from consideration, and if not, she wanted the record to reflect that the powers of this Board have been usurped by making a recommendation without the input of the Board.
SPECIAL BUSINESS REDUCTION IN FORCE HEARING
f
401.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
H-2 SPECIAL BUSINESS REDUCTION IN FORCI HEARING
(continued)
Mr. Bogle said Mrs. Park's concern about the procedures had been noted and he asked that the Board take a brief recess and allow the Board an opportunity to review these procedures. Mr. Charles Wade, Hearing Officer, requested that the Board allow him to briefly comment to help facilitate matters and the amended agenda, Mr. Wade explained that the document he had given the Board follows the same format as the standard hearing procedures with the exception that Board members will be allowed input. He said the purpose of the amended agenda is to allow the Board to hear all the evidence concerning all the positions before they are asked to make any decision about the elimination of one or more than one position. RECESS
The Board voted to take a 5 minute recess at 6:33 p.m., and reconvened at 6:38 p.m. Mr. Bogle said both the agenda and the procedures had been reviewed and approved by both of the attorneys involved in the hearing. Mr. Bogle introduced Mr. Chuck Wade, the Hearing Officer. Mr. Kellert asked that the Board be allowed to take care of the Board business with regard to the policy. Frank Kellert Michael Carter
MOTION: SECOND: El. #287 APPROVAL TO SDSPENO POLICY B-28: EffiARING PROCEDURES rO ALLOW BOARD ^lEMBER TO ASK QUESTIONS IN WRITING TO BE CONFINED TO CLARIFYING TESTIMONY IN ITEM t , A THROUGH D
MOVE FOR APPROVAL THAT POLICY B:28: HEARING PROCEDURES, BE SUSPENDED TO ALLOW BOARD MEMBERS TO ASK QUESTIONS IN WRITING, TO BE CONFINED TO CLARIFYING TESTIMONY IN ITEM 4, A THROUGH D OF THE PROCEDURAL DOCUMENT.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain.
MOTION CARRIED 7-0. 1.
Hearing on the Superintendent's recommendation for a reduction in force in regard to: the District's financial reduction in force;
condition
as
the
basis
for
the elimination of the following positions: Executive Director of Management Operations Administrator, Special Maintenance Projects Administrative Supervisor of Service Center Operations Acting Supervisor (Service Center) Administrator of Information Services for Service Center Operations Field Supervisor (Service Center) General Counsel Executive Secretary II (General Counsel's Office) Deputy General Counsel; and
the nonrenewal of the following individuals: Jack Isch Michael Brown Edward Garnett Frederick Gaston Robert Hollis James Kiper Cleeta John Rogers Marilyn Blackburn John McCormick.
the
402.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
H-3 SPECIAL BUSINESS
HEARING OFFICER:
(continued)
Charles E. Wade, Jr., Attorney at Law
The following persons participated in the hearing:
Representing the Respondent: 1.
Mr. Anthony Zahn, Attorney at Law
Representing the Appellants: 1.
Mr. Robert P. Legg, Attorney at Law
Respondent's opening statement Mr. Zahn said they were here tonight to talk about priorities, about a lack of money, about choices, about positions being eliminated, and people in those positions. He said with respect to priorities in the Board policy and Board regulation, they were talking about needs of the students and needs of the school system. First consideration is supposed to be given to those. Those are in policy G-32 and regulation G-32-R1. He outlined the process Dr. Crawford took because of a budgetary shortfall, to arrive at his recommendation for reduction in force. Mr. Zahn said it is the superintendent's recommendation, but finally, it is the Board's decision to accept the recommendation.
Appellants' Opening Statement Mr. Legg, attorney for the appellants, except John McCormick, said the appellants object to the conduct of the hearings and are attending under protest, and further hereby assert that they have been denied their constitutional rights to due process in that these hearings are being held in total disregard for the school districts own hearing procedures and that the trier of fact, in this case, the School Board, is inherently biased in that it is the Board's own policies which are allegedly being implemented by the reduction in force plan. He said the appellants request that the Board disqualify itself as the trier of fact in this matter. The issue of non-reemployment is a matter of grave concern and should not be undertaken lightly or in disregard of established procedures and the rights of the appellants.
Respondent's Exhibit List: Although the entire notebook of exhibits was entered as respondent's exhibits, Mr. Zahn said the following exhibits would not be used: Tabs I, 2, 3, and 4; tab 10; tab 14; and tabs 30 through 34.
1. 2. 3. 4. 5.
6. 1. 8. 9. 10.
II. 12.
L
April 23, 1996, notices of Reduction in Force and opportunity for a hearing. April 23 and 24, 1996, acknowledgement of receipt of notices. Requests for hearings Notices of hearings Oklahoma City Public Schools Regulation G-23-R8: STAFF ASSIGNMENTS 2KND TRANSFERS (12-10-90) (Administrator Reassignments) Oklahoma City Public School Policy G-32: REDUCTION IN STAFF WORK FORCE Oklahoma City Public School Regulation G-32-R1: REDUCTION IN STAFF WORK FORCE (District-wide reduction) September 20, 1995, Memorandum, Moore to Harkins, Kelly and Spigner. Subject: Draft for review and comment. June 30, 1995, Reports of Independent Auditor. November 6, 1995, Memorandum: Nick Kelly to Dr. Crawford; Subject: Workers' Compensation Report. December 15, 1995, Memorandum: Dr. Moore to Senior Staff; Subject: Reorganization in review (with names of employees not involved in reduction in force deleted). January 3, 1996, Communique B-132: Dr. Crawford to Board of Education; (RE: 1996-97 Financial Analysis & Plan.)
REDUCTION IN FORCE HEARING
403.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
M-4 SPECIAL BUSINESS DEDUCTION IN FORCE 3EARING
13. 14.
15.
16. 17. 18. 19. 20. 21.
22. 23. 24.
25. 26. 27. 28. 29.
30. 31. 32. 33. 34.
(continued)
January 17, 1996, Memorandum; Dr. Moore to Senior Staff; Subject: Proposed Time Lines March 22, 1996, Report: Stephen H. Sanders, C.P.A. to Darrel Shepard; Evaluation of internal controls and procedures of bond issue. March 25, 1996, Communique B-197; Dr. Crawford to Board of Education; RE: Workers' Compensation dilemma. (Undated) Workers' Compensation Fund Third Quarter for 1995-96. April 23, 1996, transmittal letter; Nick Kelly to Dr. Crawford; RE: Attached preliminary budget for 1996-97. April 23, 1996, Preliminary budget for 1996-97. April 23, 1996, Memorandum; Dr. Crawford to Board of Education; Recommendation for reduction in force. April 25, 1996, budget additions and deductions. May 2, 1996, transmittal and enclosures: Nick Kelly to Dr. Crawford; Budget Documents: a. Summary comparison of General Fund projected revenue for 95-96. b. Summary comparison of proposed expenditures by function for 95-96. c. Summary comparison of proposed expenditures by object for 9596. d. Extract from Oklahoma Cost Accounting System. E. Preliminary Detail of 1995-96 General Fund Budget by operational unit. May 2, 1996, Communique B-240; Dr. Crawford to Board of Education; RE; 1996-97 proposed budget, first draft. March 6, 1996, Oklahoma City Public School Bond Issue proposition I status report, May 20, 1996, Communique B-243: Dr. Crawford to Board of Education; RE: Mid-term adjustment funds. May 28, 1996, Communique B-253: Dr. Crawford to Board of Education; RE: 1996-97 proposed budget, second draft. Schedule of changes in budgetary fund equity. Fund Equity Reserve Levels. General fund revenue and expenditure comparison. May 16, 1996, Transmittal with attachments: Nick Kelly to Dr. Crawford; Subject: Preliminary Child Nutrition Services and Building Fund budget for 1996-97. Number and dollar amount of Workers' Compensation Claims paid. Third Quarter FY 95-96 and 4/1/96 - 5/31/96 List of Open Workers' Compensation Claims Report on $1,900,000 reserve for Workers' Compensation Fund Treasurer's report from May, 1996 with attachments.
Appellants' Exhibit List
1.
2. 3. 4. 5. 6. 7.
8. 9. 10. 11. 12.
All exhibits listed by the Respondent, Oklahoma City Public Schools, in its Reduction in Force Exhibit List submitted to the Clerk of the Board. Summary analysis of approve Budgets for 2992 through 1996. Complaint filed in the United States District Court for the Western District of Oklahoma,No. 93-1378 by James Kiper against the Board of Education, et al.; and associated Settlement Agreement. Memorandum dated December 13, 1994, regarding temporary reclassification of Dean Gaston. Memorandum for the record by Jack Isch dated June 29, 1995. Memorandum for the record by Jack Isch dated October 3, 1995. Zero Based Budget analysis dated October 10, 1995 prepared by Nick Kelly. Administrative reorganization communique S-24 dated October 17, 1995. Dr. Jack Isch's Employee Job Descriptions. Memorandum dated October 25, 1995 from Vern Moore to Jack Isch. Memorandum dated November 13, 1995 from Jack Isch to Marvin Crawford and memorandum dated November 17, 1995, from Marvin Crawford to Jack Isch. Summary of breakdown of potential savings of identified positions, undated.
404.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
H-5 SPECIAL BUSINESS
13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24.
25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48.
49. 50. 51.
(continued)
Memorandum dated January 3, 1996 from Nick Kelly to Marvin Crawford. Confidential Memorandum dated December 11, 1995 from Nick Kelly to Marvin Crawford. Approved applications for resignation/retirement incentive dated January 25, 1996. Staff reallocation worksheet dated January 29,1996. Voluntary early resignation/retirement incentive summary dated January/February, 1996. Memorandum dated January 3, 1996 from Nick Kelly to Marvin Crawford. Positions identified for reduction dated January 30, 1996. Oklahoma State Department of Education request #96-105 dated August 4, 1996. Memorandum dated April 19, 1996 from Nick Kelly to Marvin Crawford. Summary of contingency teachers used for 1995-96. May 1, 1996 Memorandum from Dr. Guy Sconzo to Nick Kelly. Budget Control Expenditure Summary Report dated May 10, 1996 for month eleven in the May 10, 1996. Charge of Discrimination filed with the EEOC filed by Jack Isch on May 23, 1996. 1996-97 Enrollment Projections revised May 8, 1996. Projected State Aid Allocation dated May 30, 1996. May 31, 1996 from Robert Legg to Tony Zahn regarding Reduction in Force/Mike Brown. Exhibits to be produced by the School District pursuant to the deposition of Nick Kelly on May 22, 1996. General Employee Management (Item No. 3) with a run date of May 21, 1996. Letter to F. Dean Gaston dated June 6, 1996 from Linda S. Brown. Treasurer's Reports for June, 1995 through May, 1996. Letter from Robert Legg to Tony Zahn dated May 29, 1996. Letter to Robert Legg from Tony Zahn dated May 31, 1996. Letter to Tony Zahn from Robert Legg dated June 4, 1996. Letter to Robert Legg from Tony Zahn dated June 6, 1996. Letter to Robert Legg from Tony Zahn dated May 16, 1996. Narrative Statement prepared in connection with Due Process hearings. Oklahoma Statutes Title 70 §6-101.40-47. Oklahoma Statutes Title 70 §18-103.1-200. Oklahoma Statutes Title 68 §3009-3019. Oklahoma Statutes Title 62 §451-453. Oklahoma Constitution Article 10 §19 and 26. Oklahoma Statutes Title 70 §1-117-1-118.1. Projected State Textbook Aid. State Mandated Minimum Teacher Salary Requirements. Collective Bargaining Agreement Salary Schedule. Memorandum from Jack Isch to Marvin Crawford dated July 21, 1995 regarding HVAC costs. Memorandum from Vern Moore to Jack Isch dated September 20, 1995. Analysis of Increases in Budget dated June 1, 1996. Resume of Marilyn Blackburn.
Procedural Matters Mr. Wade considered and questioned the procedural issues presented by Mr. Legg. Mr. Wade said in regard to Policy B-28, dealing with exhibits, talks about exhibits must be marked and numbered by the clerk prior to the hearing. He said that would be interpreted that the exhibits should be presented. He said when it came down to the issue of timeliness of the exchange of witness lists and exhibits, both parties have not complied with the terms of policy B-28. Mr. Wade said the issue becomes whether the items listed under tab 29 that deal with the deposition exhibits, in any way effect the ability to proceed and grant these employees a complete, fair, and impartial hearing on the issue of the implementation of the RIF policy and whether these positions should be eliminated.
Mr. Wade said it would be his recommendation that they proceed with the hearing this evening and allow Mr. Legg the latitude of going into any of these other documents listed in tab 29, either tomorrow evening or Thursday evening after he has had a chance to review that information.
REDUCTION IN FORCE HEARING
f
405,
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
H-6 REDUCTION IN FORCE HEARING
SPECIAL BUSINESS
(continued)
At a request from Mrs. Parks, Mr. Zahn introduced his assistant, Mr. Steve Kepner, who is a law student.
Mr. Yeargain said that he would like to make a motion for a continuance where everyone can get their information and come to the hearing prepared. Mrs. Parks said she heard that Mr. Shepard had problems setting meeting dates, because two of the Board members would not be available on some dates, and asked which dates they were?
Mr. Bogle said he was not available for two of those meetings and Mr. Walker was not available for two others. The dates were the 19, 24, and 25th of June. Mr. Bogle said he suggested to Mr. Shepard that he find other dates and begin to call the Board and check schedules. June 11, and 13, are dates where all seven of the Board members were 12 available. Mrs. Silver noted that when the hearing dates were discussed in open session, the Board preferred the first 2 weeks of June. Mrs. Parks said she thought the record would reflect that, thought they did agree on June 11th.
and she
Mr. Yeargain said it would probably be inconvenient for some, but he thought since they did not have documentation on what this was based on, it would be hard to make a decision if they did not have a true feeling of what's happening in the district. Mr. Kellert recalled when they discussed the first 2 weeks in June, they decided to leave some flexibility toward the end of June should there be the need for an extension of some kind. He said if the Board determined that there is information missing or unavailable for some reason, he would be willing to use the last part of the last 2 weeks in June if necessary.
After some discussion between the Board members, Mr. Wade, and Mr. Legg, Mr. Yeargain said he would be willing to drop his motion if they could bring back a later date on this agenda, whatever day they agreed on. Mr. Bogle stated that he thought they should bring back action tomorrow night or the next for a specific date based on certain criteria. Mr. Yeargain requested to withdraw his motion, and Mrs. Parks withdrew her second.
Motion withdrawn to grant a continuance
MOTION: SECOND:
Tom Yeargain Thelma R. Parks
MOVE FOR APPROVAL TO GRANT A CONTINUJkNCE, The motion was withdrawn. RECESS The Board voted to take a 5 minute recess at 7:56 p.m. Mrs. Lambeth called the roll as they reconvened at 8:07 p.m., and all seven Board members were present. Mr. Wade said Mr. Legg had made a request that all witnesses who were testifying be excused from the meeting until they were called.
Mr. Legg introduced all of his clients who were present at the meeting at this time. They were Michael Brown, Edward Garnett, Frederick Dean Gaston, Robert Hollis, James Riper, Cleeta John Rogers, and Marilyn Blackburn.
406.
MINUTES OF THE SPECIAL MEETING OF JUNE H, 1996
M-7 SPECIAL BUSINESS
(continued)
Mr. Wade requested that any other people in the hearing room that had an occasion to leave not discuss any of the testimony with the witnesses other than their legal counsel, who had a right to discuss anything with them at any time.
REDUCTION IN FORCE HEARING
The following Witnesses were called in the respondent's case:
Three witnesses. Dr. Marvin Crawford, Dr. Vern Moore, and Mr. Nick Kelly, have addresses of 900 North Klein, Oklahoma City, Oklahoma 73106 1. 2.
3.
4. 5.
Dr. Marvin Crawford, Superintendent Mr. William Beckman, Jr. Beckman Insurance Company P.O. Box 18882 Oklahoma City, Oklahoma 73154 Stephen H. Sanders, CPA Auditor 657 N. Broadway Shawnee, Oklahoma 74802-0277 Dr. Vern Moore, Deputy Superintendent Nick Kelly, Director of Budget and Financial Management
RECESS The Board voted to take a 10 minute recess and reconvened at 9:31 p.m., and all members were present at roll call. Meeting Recessed - Continued until June 12, 1996 Kenny Walker Thelma R. Parks
MOTION: SECOND:
MOVE FOR APPROVAL TO RECESS AND CONTINUE THE MEETING UNTIL 6:00 P.M., WEDNESDAY, JUNE 12, 1996.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0. 11, 1996.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
. #288 APPROVAL TO RECESS AND CONTINUE THE MEETING ON WEDNESDj JUNE 12, 1996 AT 6:00 P.M.
aye aye aye
The meeting recessed at 10:20 p.m., Tuesday, June
WEDNESDAY, JUNE 12, 1996, MEETING RECONVENED With all members of the Board present at 6:00 p.m., Wednesday, June 12, 1996, the Board continued the meeting of June 11, 1996.
Mr. Chuck Wade, Hearing Officer, presented the Board with copies of documents provided them at 5:00 p.m. the evening before. In addition, they were given a document to insert in front of the material in tab 32.
RECESS The Board voted to recess at 8:50 p.m. and reconvened at 8:57 p.m. Rosa Lambeth called the roll, and all members of the Board were present.
JUNE 11 REDUCTION IN FORCE MEETING RECONVENED WEDNESD JUNE 12, 1996 AT 6:00 P.M.
407.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996 M-8 {EDUCTION IN FORCE EARING
SPECIAL BUSINESS
(continued)
Meeting Recessed - Continued until June 13, 1996, I. #289 APPROVAL TO RECESS a® RECONVENE AT i:00 P.M., THURSDAY lUNE 13, 1996.
Terri Silver Kenny Walker
MOTION: SECOND:
MOVE FOR APPROVAL THAT THE BOARD RECESS AND CONTINUE THE MEETING UNTIL 6:00 P.M., THURSDAY, JUNE 13, 1996. Mr. Mr. Mr. Mr.
ROLL CALL
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0. 12, 1996.
E{
JUNE 11, REDUCTION IN FORCE HEARING RECONVENED ON fflURSDAY, JUNE 13, L996 AT 6:00 P.M.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
The meeting recessed at 10:10 p.m., Wednesday, June
THURSDAY, JUNE 13, 1996, MEETING RECONVENED
At roll call 6 members of the Board were present. Mr. Michael Carter was not present at this time. The Board continued the meeting of June 11, 1996, on Thursday, June 13, 1996 at 6:17 p.m. Mr. Carter arrived at 6:56 p.m.
Witnesses for the Appellants 1.
All of the following witnesses have business addresses of 900 North Klein, Oklahoma City, Oklahoma 73106: A. B. C. D. E. F. G. H. I. J.
Marvin Crawford - Hostile. Nick Kelly - Hostile, Vernon Moore - Hostile Sandy Henry - Hostile. Dr. Jack Isch Cleeta John Rogers, Esq. Marilyn Blackburn. Darrel Shepard - Hostile. Guy Sconzo - Hostile. Tammy Carter - Hostile
2.
Harriot Lagrone State Department of Education 2500 North Lincoln Boulevard Oklahoma City, Oklahoma 73105
3.
All of the following witnesses have business addresses of 2500 30th Street, Oklahoma City, Oklahoma 73121 A. Truly Clark - Hostile. B. Michael Brown. C. Edward Garnett. D. Frederick (Dean) Gaston. E. James Kiper. F. Robert Hollis.
There were no closing statements by either attorney.
Mr. Legg questioned the reason for the executive session. Mr. Wade, said that the executive session was to discuss the employment status of these employees and he considered it appropriate for those discussions to be held in executive session. Mr. Yeargain asked the Hearing Officer, Mr. Charles Wade, to read what the Open Meeting Law said in regard to an executive session. Regarding provisions in the Open Meeting Law concerning executive sessions, Mr. Wade read, "that all meetings of the Board shall be public meetings, and
408,
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
M-9
SPECIAL BUSINESS
(continued)
at all such meetings the vote of each member must be for the purpose of discussing the employment, hiring, employment promotion, demotion, discipline, or resignation of any or all of the employees or volunteers of the school district." He said they had specifically named in this case 8 individuals who are the subjects of hearings they have been conducting for the last three evenings. Mr. Wade said it was his feeling that as an employment issue, it was appropriate for this to be discussed in executive session.
REDUCTION IN FORCE HEARING
Mr. Yeargain said he did not understand why they could not vote the budgetary part in open session. Mr. Zahn said that the way it is phrased under the statute Mr. Legg is pursuing, the lack of funds is a cause for the non-reemployment, and in this context he would argue that it is an employment issue.
Mr. Wade said he thought it was this Board's decision to determine the issue of priorities from a financial standpoint, based on needs the administration has proposed, or the continued employment of some or all of the individual employees. He said it all fell under the umbrella of an employment decision.
Mr. Kellert said the executive session has always been the procedure used for employment matters. He said the Board did not go into executive session to discuss their budget. Mrs. Parks said she realized they had heard the testimonies of the witnesses and each has expressed himself or herself, and consequently based on what she had heard, in her opinion it is obvious that the discussion in executive session of the RIF is inappropriate.
EXECUTIVE
SESSION R. #291 APPROVAL TO GO INT EXECUTIVE SESSION AT 9:39 P.M.
Michael Carter Terri Silver
MOTION: SECOND:
MOVE FOR APPROVAL TO 60 INTO EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT STATUS OF THE INDIVIDUALS NJkMED ABOVE IN HEARING ITEM 1 (C) AS EFFECTED BY THE SUPERINTENDENT'S RECOMMENDATION FOR A REDUCTION IN FORCE.
ROLL CALL
Mr. Mr. Mr. Mr.
aye aye aye aye
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 6 aye, 1 no. 9:39 p.m. RECONVENE
IN
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye no
The Board went into executive session at
OPEN
SESSION
Thelma R. Parks Kenny Walker
MOTION: SECOND:
i. #292 APPROVAL TO RECONVENE IN OPEN SESSION AT Ll:40 P.M.
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye aye aye
The Board reconvened in open session at 11:4
f
m. MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
M-10 SPECIAL BUSINESS REDUCTION IN FORCE HEARING
IN
A. R. #293 APPROVAL OF ADOPTION OF FINDINGS OF FACT NO. 1
OPEN
(continued) SESSION
Action to adopt findings of fact Frank Kellert Terri Silver
MOTION: SECOND:
MOVE FOR APPROVAL OF THE ADOPTION OF THE FOLLOWING FINDINGS OF FACT NO. Is BASED ON THE EVIDENCE PRESENTED, THERE EXISTS A LACK OF FUNDS OR INSUFFICIENT REVENUE TO MEET ALL THE PRIORITY FINANCIAL NEEDS AND DEMANDS OF THE DISTRICT. IN ADDITION TO THE NEEDS REFLECTED IN THE PROPOSED BUDGET FOR FISCAL YEAR 1996-97, THE FINANCIAL DEMANDS OF THE DISTRICT INCLUDE AMONG OTHERS, MAINTAINING AN ADEQUATE GENERAL FUND BALANCE, PROVIDING FOR AN ADEQUATE RESERVE FOR THE WORKERS' COMPENSATION FUND, PROVIDING FUNDS IN A LEGAL AND APPROPRIATE MANNER TO PROVIDE FOR THE 1993 BOND ISSUE PROJECT OVERRUNS AND COMPLETION AND IMPROVING MAINTENANCE SERVICES FOR THE PLANT AND EQUIPMENT. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs, Parks, Mr. Yeargain
aye no no
MOTION CARRIED 5 aye, 2 no.
R. #294 APPROVAL OF ADOPTION OF FINDINGS OF FACT NO. 2-
Frank Kellert Kenny Walker
MOTION: SECOND:
MOVE FOR APPROVAL TO PROPOSE THE ADOPTION OF THE FOLLOWING FINDINGS OF FACT NO. 2: THE DISTRICT'S REDUCTION IN FORCE REGULATION, G-32-R1, STATES IN PART "THE ORDER FOR REDUCTION OF THE WORK FORCE OF CENTRAL OFFICE ADMINISTRATORS OR PROFESSIONAL/TECHNICAL SUPPORT STAFF AS FOLLOWS: "IN THE EVENT OF A REDUCTION IN FORCE, REDUCTIONS WILL BE MADE IN SPECIFIC JOB ASSIGNMENTS. WHEN TWO OR MORE PERSONS HOLD THE SAME SPECIFIC JOB ASSIGNMENT WITH THE SAME JOB TITLE IN THE OFFICE, DEPARTMENT OF DIVISION TO BE REDUCED, THE FOLLOWING GUIDELINES WILL BE FOLLOWED: THE NEEDS OF THE SYSTEM, PROFESSIONAL TRAINING, CERTIFICATION, EVALUATIONS, EXPERIENCE IN THE POSITION, LENGTH OF SERVICE, RACE OR GENDER BALANCE WILL BE USED TO DETERMINE WHICH ADMINISTRATORS AND/OR PROFESSIONAL-TECHNICAL STAFF SHALL BE RELEASED." ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye aye no
MOTION CARRIED 6 aye, 1 no.
R. #295 APPROVAL OF ADOPTION OF FINDINGS OF FACT NO. 3
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF FINDINGS OF FACT NO. 3: THE POSITION OF EXECUTIVE DIRECTOR OF MANAGEMENT OPERATIONS SHOULD BE ELIMINATED AND OTHER EXISTING POSITIONS ABSORB THE RESPONSIBILITIES OF THIS POSITION. ALSO, DR. JACK ISCH IS A CENTRAL OFFICE ADMINISTRATOR SUPPORT EMPLOYEE, CURRENTLY EMPLOYED IN THE POSITION OF EXECUTIVE DIRECTOR OF MANAGEMENT OPERATIONS IN THE DISTRICT. DR. ISCH IS THE ONLY INDIVIDUAL OCCUPYING THIS POSITION AND IS THEREFORE THE INDIVIDUAL TO BE NONRENEWED FOR THE 1996-97 SCHOOL YEAR PURSUANT TO THE REDUCTION IN FORCE.
410.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
«-ll SPECIAL BUSINESS
ROLL CALL
Mr. Mr. Mr. Mr.
REDUCTION IN FORCE HEARING
(continued)
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no no
MOTION CARRIED 5 aye, 2 no.
Frank Kellert Kenny Walker
MOTION: SECOND:
MOVE FOR APPROVAL OF FINDINGS OF FACT NO. 4: THE POSITION OF ADMINISTRATOR, SPECIAL MAINTENANCE PROJECTS SHOULD BE ELIMINATED AND OTHER EXISTING POSITIONS ABSORB THE RESPONSIBILITIES OF THIS POSITION. MICHAEL BROWN IS A PROFESSIONAL-TECHNICAL SUPPORT EMPLOYEE CURRENTLY EMPLOYED IN THE POSITION OF ADMINISTRATOR, SPECIAL MAINTENANCE PROJECTS IN THE DISTRICT. MR. BROWN IS THE ONLY INDIVIDUAL OCCUPYING THIS POSITION AND IS THEREFORE THE INDIVIDUAL TO BE NONRENEWED FOR THE 199697 SCHOOL YEAR PURSUANT TO THE REDUCTION IN FORCE.
ROLL ClkLL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
R. #296 APPROVAL OF FINDINGS OF FACT NO. 4
aye no no
MOTION CARRIED 5 aye, 2 no.
Frank Kellert Kenny Walker
MOTION: SECOND:
MOVE FOR APPROVAL OF FINDINGS OF FACT NO. 5: THE POSITION OF ADMINISTRATIVE SUPERVISOR OF SERVICE CENTER OPERATIONS SHOULD BE ELIMINATED BECAUSE OTHER EXISTING POSITIONS WILL ABSORB THE RESPONSIBILITIES OF THIS POSITION. EDWARD GARNETT IS A PROFESSIONALTECHNICAL SUPPORT EMPLOYEE CURRENTLY EMPLOYED IN THE POSITION OF ADMINISTRATIVE SUPERVISOR OF SERVICE CENTER OPERATIONS IN THE DISTRICT. MR. GARNETT IS THE ONLY INDIVIDUAL OCCUPYING THIS POSITION AND IS THEREFORE THE INDIVIDUAL TO BE NONRENEWED FOR THE 1996-97 SCHOOL YEAR PURSUANT TO THE REDUCTION IN FORCE. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs Mrs Mr. Yeargain
R. #297 APPROVAL OF FINDINGS OF FACT NO. 5
aye no no
MOTION CARRIED 5 aye, 2 no.
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF FINDINGS OF FACT NO. 6: THE POSITION OF ACTING SUPERVISOR (SERVICE CENTER) SHOULD BE ELIMINATED BECAUSE OTHER EXISTING POSITIONS WILL ABSORB THE RESPONSIBILITIES OF THIS POSITION. FREDERICK GASTON IS A PROFESSIONAL-TECHNICAL SUPPORT EMPLOYEE CURRENTLY EMPLOYED IN THE POSITION OF ACTING SUPERVISOR (SERVICE CENTER) IN THE DISTRICT. MR. GASTON IS THE ONLY INDIVIDUJkL OCCUPYING THIS POSITION AND IS THEREFORE THE INDIVIDUAL TO BE NONRENEWED FOR THE 1996-97 SCHOOL YEAR PURSUANT TO THE REDUCTION IN FORCE.
R. #298 APPROVAL OF FINDINGS OF FACT NO. 6
411.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996 M-12 REDUCTION IN FORCE HEARING
SPECIAL BUSINESS ROLL CALL
Mr. Mr. Mr. Mr.
(continued)
Kellert, Walker, Carter, Bogle,
aye aye no aye
Mrs Mrs Mr. Yeargain
aye no no
MOTION CARRIED 4 aye, 3 no.
Frank Kellert Kenny Walker
MOTION: SECOND: MOTION FOR APPROVAL OF FINDINGS OF FACT NO. 7 failed
THE POSITION OF MOVE FOR APPROVAL OF FINDINGS OF FACT NO. 7: ADMINISTRATOR OF INFORMATION SERVICES FOR SERVICE CENTER OPERATIONS SHOULD BE ELIMINATED BECAUSE OTHER EXISTING POSITIONS WILL ABSORB THE RESPONSIBILITIES OF THIS POSITION. ROBERT HOLLIS IS A PROFESSIONALTECHNICAL SUPPORT EMPLOYEE CURRENTLY EMPLOYED IN THE POSITION OF ADMINISTRATOR OF INFORMATION SERVICES FOR SERVICE CENTER OPERATIONS IN THE DISTRICT. MR. HOLLIS IS THE ONLY INDIVIDUAL OCCUPYING THIS POSITION AND IS THEREFORE THE INDIVIDUAL TO BE NONRENEWED FOR THE 1996-97 SCHOOL YEAR PURSUJANT TO THE REDUCTION IN FORCE. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye no no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
no no no
MOTION FAILED 2 aye, 5 no.
R. # 299 APPROVAL OF FINDINGS OF FACT NO. 8
Frank Kellert Kenny Walker
MOTION: SECOND:
MOVE FOR APPROVAL OF FINDINGS OF FACT NO. 8: THE POSITION OF FIELD SUPERVISOR (SERVICE CENTER) SHOULD BE ELIMINATED BECAUSE OTHER EXISTING POSITIONS WILL ABSORB THE RESPONSIBILITIES OF THIS POSITION. JAMES KIPER IS A PROFESSIONAL-TECHNICAL SUPPORT EMPLOYEE CURRENTLY EMPLOYED IN THE POSITION OF FIELD SUPERVISOR (SERVICE CENTER) IN THE DISTRICT. MR. KIPER IS THE ONLY INDIVIDUAL OCCUPYING THIS POSITION AND IS THEREFORE THE INDIVIDUAL TO BE NONRENEWED FOR THE 1996-97 SCHOOL YEAR PURSUANT TO THE REDUCTION IN FORCE.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs Mrs Mr.
aye no no
MOTION CARRIED 5 aye, 2 no.
R. #300 APPROVAL OF FINDINGS OF FACT NO. 9
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF FINDINGS OF FACT NO. 9: THE POSITION OF GENERAL COUNSEL SHOULD BE ELIMINATED TO ENABLE THE DISTRICT TO PRIVATIZE MOST OF ITS LEGAL SERVICES IN AN EFFORT TO REDUCE THEIR COST TO THE DISTRICT. CLEETA JOHN ROGERS IS A CENTRAL OFFICE ADMINISTRATIVE EMPLOYEE CURRENTLY EMPLOYED IN THE POSITION OF GENERAL COUNSEL IN THE DISTRICT. MR. ROGERS IS THE ONLY INDIVIDUAL OCCUPYING THIS POSITION AND IS THEREFORE THE INDIVIDUAL TO BE NONRENEWED FOR THE 1996-97 SCHOOL YEAR PURSUANT TO THE REDUCTION IN FORCE.
412.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
M-13 SPECIAL BUSINESS
Mr. Mr. Mr. Mr.
ROLL CALL
(continued)
Kellert, Walker, Carter, Bogle,
REDUCTION IN FORCE HEARING
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no no
MOTION CARRIED 4 aye, 3 no.
Frank Kellert Kenny Walker
MOTION: SECOND:
MOVE FOR APPROVAL OF FINDINGS OF FACT NO. 10: THE POSITION OF DEPUTY GENERAL COUNSEL SHOULD BE ELIMINATED TO ENABLE THE DISTRICT TO PRIVATIZE MOST OF ITS LEGlkL SERVICES IN AN EFFORT TO REDUCE THEIR COST TO THE DISTRICT. JOHN MCCORMICK IS A CENTRAL OFFICE ADMINISTRATIVE EMPLOYEE CURRENTLY EMPLOYED IN THE POSITION OF DEPUTY GENERAL COUNSEL IN THE DISTRICT. MR. MCCORMICK IS THE ONLY INDIVIDUAL OCCUPYING THIS POSITION AND IS THEREFORE THE INDIVIDUAL TO BE NONRENEWED FOR THE 1996-97 SCHOOL YEAR PURSUANT TO THE REDUCTION IN FORCE.
Mr. Mr. Mr. Mr.
ROLL CALL
Kellert, Walker, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
R. #301 APPROVAL OF FINDINGS OF FACT NO. 10
aye no no
MOTION CARRIED 4 aye, 3 no. Frank Kellert Kenny Walker
MOTION: SECOND:
MOVE FOR APPROVAL OF FINDINGS OF FACT NO. 11: THE POSITION OF EXECUTIVE SECRETARY II (GENERAL COUNSEL'S OFFICE) SHOULD BE ELIMINATED BECAUSE THE ELIMINATION OF GENERAL COUNSEL AND DEPUTY GENERAL COUNSEL WILL ELIMINATE THE NEED FOR THIS POSITION. MARILYN BLACKBURN IS A CENTRAL OFFICE PROFESSIONAL-TECHNICAL SUPPORT EMPLOYEE CURRENTLY EMPLOYED IN THE POSITION AND IS THEREFORE THE INDIVIDUAL TO BE NONRENEWED FOR THE 199697 SCHOOL YEAR PURSUANT TO THE REDUCTION IN FORCE.
Mr. Mr. Mr. Mr.
ROLL CALL
Kellert, Walker, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
R. #302 APPROVAL OF FINDINGS OF FACT NO. 11
aye no no
MOTION CARRIED 4 aye, 3 no. B.
Action to determine if a financial basis1 exists for a reduction force Frank Kellert Terri Silver
MOTION: SECOND:
MOVE THAT BASED ON THE EVIDENCE PRESENTED, THE BOARD ACKNOWLEDGES THAT THERE EXISTS A LACK OF FUNDS OR INSUFFICIENT REVENUE TO MEET ALL OF THE PRIORITY FINANCIAL NEEDS AND DEMANDS OF THE DISTRICT.
ROLL CALL -
â&#x2013; "
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 5 aye, 2 no.
aye aye aye aye
Mrs Mrs Mr.
aye no no
R. #303 BOARD ACKNOWLEDGE A FINANCIAL BASIS EXISTS FOR A REDUCTION IN FORC
f 413.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
M-14 REDUCTION IN FORCE HEARING
SPECIAL BUSINESS
(continued)
DISCUSSION
Mr. Yeargain felt that this should have been read first. Mr. Bogle said they were following the order of the agenda. Mrs. Parks said based upon the evidence that has been presented tonight, it appears that there is money available for some positions, and that based upon these persons being placed in positions that are available in the district, she wanted her vote to reflect a "no" vote.
Mr. Wade noted that this action had already been previously taken as the first finding of fact and previous vote. He said Mr. Kellert had made the motion in order to comply with the agenda as far as each specific item listed.
Action to determine if the following positions should be eliminated pursuant to the adopted findings of fact; Executive Director of Management Operations Administrator, Special Maintenance Projects Administrative Supervisor of Service Center Operations Acting Supervisor (Service Center) Administrator of Information Services for Service Center Operations Field Supervisor (Service Center) General Counsel Executive Secretary II (General Counsel's Office) Deputy General Counsel
R. #304
APPROVAL THAT THE POSITION OF EXECUTIVE DIRECTOR OF MANAGEMENT OPERATIONS BE ELIMINATED
Frank Kellert Terri Silver
MOTION: SECOND:
MOVE FOR APPROVAL THAT THE POSITION OF EXECUTIVE DIRECTOR OF MANAGEMENT OPERATIONS BE ELIMINATED PURSUANT TO THE ADOPTED FINDINGS OF FACT. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no no
MOTION CARRIED 5 aye, 2 no.
R. #305 APPROVAL THAT THE POSITION OF ADMINISTRATOR OF SPECIAL MAINTENANCE PROJECTS BE ELIMINATED
Frank Kellert Kenny Walker
MOTION: SECOND:
MOVE THAT THE POSITION OF ADMINISTRATOR OF SPECIAL MAINTENANCE PROJECTS BE ELIMINATED PURSUANT TO THE ADOPTED FINDINGS OF FACT.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 5 aye, 2 no.
MOTION: SECOND:
Frank Kellert Terri Silver
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no no
414.
MINUTES OF THE SPECIAL MEETING OP JUNE 11, 1996
H-15
SPECIAL BUSINESS
(continued)
REDUCTION IN FORCE HEARING
MOVE FOR APPROVAL THAT THE POSITION OF ADMINISTRATIVE SUPERVISOR OF SERVICE CENTER OPERATIONS BE ELIMINATED PURSUANT TO THE ADOPTED FINDINGS OF FACT.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no aye
R. #306
APPROVAL THAT THE POSITION OF ADMINISTRATIVE SUPERVISOR OF SERVICE CENTER OPERATIONS BE ELDUNAIED
MOTION CARRIED 6 aye, 1 no.
NOTE:
Mr. Tom Yeargain withdrew his "aye" vote on this action and in lieu thereof voted "no" changing the total vote as follows:
MOTION CARRIED 5 aye, 2 no.
Frank Kellert Kenny Walker
MOTION: SECOND:
MOVE THAT THE POSITION OF ACTING SUPERVISOR OF SERVICE CENTER OPERATIONS BE ELIMINATED PURSUANT TO THE ADOPTED FINDINGS OF FACT. ROLL ClUiL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no no
RV. #307 APPROVAL THAT THE POSITION OF ACTING SUPERVISOR OF SERVICE CENTER OPERATIONS BE BE ELIMINATED
MOTION CARRIED 4 aye, 3 no.
Frank Kellert Kenny Walker
MOTION: SECOND:
MOVE THAT THE POSITION OF FIELD SUPERVISOR SERVICE CENTER BE ELIMINATED PURSUANT TO THE ADOPTED FINDINGS OF FACT.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
R. #308 APPROVAL THAT THE POSITION OF FIELD SUPERVISOR (SERVIC CENTER) BE ELIMINATED
aye no no
MOTION CARRIED 5 aye, 2 no,
Frank Kellert Kenny Walker
MOTION: SECOND:
MOVE THAT THE POSITION OF THE DISTRICT'S IN-HOUSE GENERAL COUNSEL BE ELIMINATED PURSUANT TO THE ADOPTED FINDINGS OF FACT. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 4 aye, 3 no.
aye aye no aye
Mrs Mrs Mr.
aye no no
R. #309 APPROVAL THAT THE POSITION OF DISTRICT'S IN-HOUS GENERAL COUNSEL BE ET.TMTNATED
415.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
M-16 REDUCTION IN FORCE HEARING
SPECIAL BUSINESS
(continued)
Frank Kellert
MOTION:
SECOND: Kenny Walker R. #310 APPROVAL THAT THE POSITION OF EXECUTIVE SECRETAR'>tMOVE THAT THE POSITION OF EXECUTIVE COUNSEL'S OFFICE BE ELIMINATED PURSUANT II IN THE GENERAL COUNSELâ&#x20AC;&#x2122;S OFFICE BE aye ROLL Mr. Kellert, ELIMINATED Mr. Mr. Mr.
CALL
Walker, Carter, Bogle,
aye no aye
SECRETARY II IN THE GENERAL TO THE ADOPTED FINDINGS OF FACT.
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no no
MOTION CARRIED 4 aye, 3 no.
R. #311 APPROVAL THAT THE POSITION OF DEPUTY GENERAL COUNSEL IN-HOUSE POSITION IN THE DISTRICT BE ELIMINATED
Frank Kellert Kenny Walker
MOTION: SECOND:
MOVE THAT THE POSITION OF DEPUTY GENERAL COUNSEL IN-HOUSE POSITION IN THE DISTRICT BE ELIMINATED PURSUANT TO THE ADOPTED FINDINGS OF FACT.
Mr. Mr. Mr. Mr.
ROLL CALL
Kellert, Walker, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no no
MOTION CARRIED 4 aye, 3 no.
d.
Actions to determine if the employment of the following individuals should be nonrenewed pursuant to the adopted findings of fact:
Frank Kellert Kenny Walker
MOTION: SECOND: R. #312 APPROVAL THAT THE EMPLOYMENT OF DR. JACK ISCH BE NONRENEWED
PURSUlkNT TO THE ADOPTED FINDINGS OF FACT, I MOVE THAT THE EMPLOYMENT OF DR. JACK ISCH BE NONRENEWED.
ROLL CALL
Mr, Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no no
MOTION CARRIED 5 aye, 2 no.
R. #313 APPROVAL THAT THE EMPLOYMENT OF MICHAEL BROWN BE NONRENEWED
Frank Kellert Kenny Walker
MOTION: SECOND:
PURSUANT TO THE ADOPTED FINDINGS OF FACT, I MOVE THAT THE EMPLOYMENT OF MICHAEL BROWN SHOULD BE NONRENEWED. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 5 aye, 2 no.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no no
416.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996 M-17
SPECI2VL BUSINESS
REDUCTION IN FORCE HEARING
(continued)
Frank Kellert Kenny Walker
MOTION: SECOND:
PURSUANT TO THE ADOPTED FINDINGS OF FACT, I MOVE THAT THE EMPLOYMENT OF EDWARD GARNETT SHOULD BE NONRENEWED.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
R. #314 APPROVAL THAT THE EMPLOYMENT OF EDWARD GARNETT BE NONRENEWED
aye no no
MOTION CARRIED 5 aye, 2 no.
Frank Kellert Kenny Walker
MOTION: SECOND:
PURSUANT TO THE ADOPTED FINDINGS OF FACT, I MOVE THAT THE EMPLOYMENT OF FREDERICK GASTON SHOULD BE NONRENEWED. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
R. #315 APPROVAL THAT THE EMPLOYMENT OF FREDERICK GASTON BE NONRENEWED
aye no no
MOTION CARRIED 4 aye, 3 no.
Frank Kellert Kenny Walker
MOTION: SECOND:
PURSUANT TO THE ADOPTED FINDINGS OF FACT, I MOVE THAT THE EMPLOYMENT OF JAMES KIPER SHOULD BE NONRENEWED. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
R. #316 APPROVAL THAT THE EMPLOYMENT OF JAMES KIPER BE NONRENEWED
aye no no
MOTION CARRIED 5 aye, 2 no.
NOTE:
Mr. Kellert noted for the record that the name of Robert Hollis was not supported by findings of fact so he passed over that name on the agenda.
Frank Kellert Kenny Walker
MOTION: SECOND:
R. #317
PURSUANT TO THE ADOPTED FINDINGS OF FACT, I MOVE THAT THE EMPLOYMENT OF CLEETA JOHN ROGERS SHOULD BE NONRENEWED FOR THE 1996-97 SCHOOL YEAR.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 4 aye, 3 no.
aye aye no aye
Mrs Mrs Mr.
aye no no
APPROVAL THAT THE IMPLOYMENT OF CLEETA JOHN ROGERS BE NONRENEWED
417.
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
M-18
SPECIAL BUSINESS REDUCTION IN FORCE HEARING
R. #318 APPROVAL THAT THE EMPLOYMENT OF MARILYN BLACKBURN BE NONRENEWED
(continued)
Frank Kellert Kenny Walker
MOTION: SECOND:
PURSUANT TO THE ADOPTED FINDINGS OF FACT, I MOVE THAT THE EMPLOYMENT OF MARILYN BLACKBURN SHOULD BE NONRENEWED FOR THE 1996-97 SCHOOL YEAR.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no no
MOTION CARRIED 4 aye, 3 no.
Frank Kellert Kenny Walker
MOTION: SECOND: R. #319 APPROVAL THAT THE EMPLOYMENT OF JOHN MCCORMICK BE NONRENEWED
PURSUANT TO THE ADOPTED FINDINGS OF FACT, I MOVE THAT THE EMPLOYMENT OF JOHN MCCORMICK SHOULD BE NONRENEWED FOR THE 1996-97 SCHOOL YEAR.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain
aye no no
MOTION CARRIED 4 aye, 3 no.
ADJOURNMENT R. #320 ADJOURNMENT 12:15 A.M.
There being no further business, the meeting adjourned at 12:15 a.m. The motion for adjournment was made by Michael Carter and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
418,
MINUTES OF THE SPECIAL MEETING OF JUNE 11, 1996
H-19
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
DepuSyMinutecclerk
Minutes, approved by the _____ ! 1996.
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this , 1996.
(SEAL)
day
419. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-1-
THE BOARD OF
EDUCATION OF
OKLAHOMA COUNTY,
OKLAHOMA,
INDEPENDENT
SCHOOL DISTRICT NUMBER
89
OF
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JUNE 17, 1996, AT 7:00 P.M.
PRESENT:
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member Member
ABSENT: OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Deputy Board Clerk; Cleeta John Rogers, General Counsel; John McCormick, Deputy General Counsel; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
T O
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order, invocation and led the pledge of allegiance.
ROLL
Mr.
Bogle
gave
the ROLL CALL
CALL
At the time of the Roll Call, present. INTRODUCTION
O F
all seven (7) members of the Board were
VISITORS
(NONE) BOARD
MEMBER Sâ&#x20AC;&#x2DC;
BUSINESS/COMMENTS
RECOGNITIONS 1.
RECOGNITIONS
Recognition of the following staff members who "Hotline Math" in conjunction with Cox Cable.
worked
on
the
Dawn Autaubo, Dewey Elementary School Joyce Buratti, Hoover Middle School Rochelle Converse, Stonegate Elementary School Barbary Keith, Classen School of Advanced Studies Michelle Matthews, Rogers Middle School Katherine Robinson, Jackson Middle School David Holiday, Shidler Elementary School Sherry Braggio, Classen School of Advanced Studies Bernadette Cay, Eisenhower Elementary School Nora Hurley, Dewey Elem.entary School Marvin Lee, Heronville Elementary School Sherry Read, Emerson Alternative School Shirley Schlagel, Curriculum Department Betty Wright, Bodine Elementary School BUSINESS 1.
Special Board Meeting Scheduled for Wednesday, 7:00 p.m.
June 26,
1996 at
r
420.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-2:
BOARD MEMBERS BUSINESS/COMMENTS
(continued)
Special Board Meeting scheduled for 7:00 p.m., Wednesday, June 26, 1996, to conduct end-of-year business and cancel the Regular Board of Education Meeting scheduled for Monday, July 1, 1996. (Board action required to cancel regular scheduled meetings of the Board according to Board Policy B-19: BOARD MEETINGS.)
R. #321
MOTION: SECOND:
Terri Silver Kenny Walker
APPROVAL TO SCHEDULE A SPECIAL MOVE FOR APPROVAL TO SCHEDULE A SPECIAL BOARD MEETING FOR 7:00 P.M., BOARD MEETING WEDNESDAY, JUNE 26, 1996, TO CONDUCT END-OF-YEAR BUSINESS AND CANCEL THE FOR 7:00 P.M., REGULAR BOARD OF EDUCATION MEETING SCHEDULED FOR MONDAY, JULY 1 , 1996. WEDNESDAY, JUNE 26 1996 AND CANCEL Tffl ! aye aye Mrs. Silver, REGULAR BOARD Kellert, ROLL Mr. pass Mrs. Parks, Walker, aye MEETING OF MONDAY, CALL Mr. aye Mr. Yeargain, aye JULY 1, 1996 Mr. Carter, aye Mr. Bogle,
MOTION CARRIED 6 aye, 2.
1 pass.
Review of Board Policy B-17: following pages.
GENERAL COUNSEL,
as
shown on the
DISCUSSION
Mr. Frank Kellert said the Board should align this policy with the action that was taken with regard to how they are going to deal with Legal Services between now and the first of the year. He said they would probably need language similar to the policy as it was written approximately four years ago.
Mrs. Parks noted that she did not think the policy printed was the language as the Board Policy stands today. She thought it said "with participation. " Mr. Bogle checked the Board Policy book, and said the language was the same as the one printed in the agenda.
3.
R. #322 APPROVAL FOR THE BOARD PRESIDENT TO APPOINT A COMMITTEE TO WORK WITH DR. VEBN MOORE TO REVIEW AND MAKE PROPOSALS FOR CONTRACTING FOR DISTRICT LEGAL SERVICES CONSISTING OF THELMA R. PARKS, FRANK KELLERT, AND THE BOARD PRESIDENT.
Consider process for obtaining Legal Services.
MOTION: SECOND:
Terri Silver Frank Kellert
MOVE FOR APPROVAL FOR THE BOARD PRESIDENT TO APPOINT A COMMITTEE CONSISTING OF THELMA R. PARKS, FRANK KELLERT, AND THE BOARD PRESIDENT TO WORK WITH DR. VERN MOORE TO REVIEW AND MAKE PROPOSALS FOR CONTRACTING FOR DISTRICT LEGAL SERVICES . ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 5 aye, 2 no.
aye aye no aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye no
421. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996 H-3:
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
DISCUSSION Mr. Bogle said the process for obtaining legal services for the district is by nature a Board process as well as a staff process. He recommended to the Board that a Board committee be appointed, who would work with senior staff in obtaining a recommendation for legal services for the district. The committee he asked to be appointed would consist of the senior members of the Board, Mrs. Parks and Mr. Kellert, the Board President, and Dr. Vern Moore. He said the committee would seek information on qualified firms and either bring a single recommendation or numerous recommendations to the Board, depending on the outcome of the search for the Board to act on. Mrs. Silver asked if this committee would develop an RFP for legal services or if an RFP would be sent out, and the committee look at the proposals when they came in.
Mr. Bogle noted that he had asked the superintendent to develop a draft RFP for the committee's consideration.
Mrs. Silver questioned how long that would have to be out before bids could be taken? Dr. Moore said if they wanted to use the same process that would be similar to the bidding process, the 20 day process would be in place.
Mrs. Silver said if the committee meets and the RFP goes out, and it's 20 days, that would carry in to July. She asked if they would not have any legal services between the 1st of July and the first meeting or would they have someone they could call on during that time. Dr. Crawford said they would have Tammy Carter in the office between the time they begin the process and until it is completed. Mr. Bogle said the Board may choose to have a shorter time frame for the RFP's if they felt that was a concern.
422.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-4BOARD MEMBERS' BUSINESS/COMMENTS
(continued
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
B-17
9<X) NORTH KI.KIN. OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79
"Establishing Excellence"
REVISED:
8-8-94
GENERAL COUNSEL The Board may employ a General Counsel who shall be responsible
to the Board and the Superintendent, interest may exist,
district
on
all
to advise,
matters
of
a
except where a conflict of
counsel and represent the school legal
counsel may be retained by the Board.
nature.
Additional
legal
The Board shall enter into
a written contract with legal counsel setting forth the terms and conditions
renewed,
at
of
employment.
The
contract
the discretion of the
shall
Board,
at
meeting of the Board held each fiscal year.
be
the
reviewed first
and
regular
The duties of legal
counsel shall be;
A.
To be knowledgeable in matters related to, or in regard to, Oklahoma or federal law which may affect Independent
School District No. 89; B.
To supervise legal staff including attorneys, paralegals, and clerical support staff;
C.
To be available to the Superintendent, Board
and/or
respect to programs,
the Board
to provide
existing and and
President of the
legal counsel,
proposed policies,
activities
within
the
with
procedures,
jurisdiction
and
responsibility of the Board or the Superintendent; D.
To review all contracts requested by the Superintendent or
the
Board
and
submit
such
opinions
and
recommen-
dations to the requested party or parties;
A-2
1 of 2
423. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996 H-5
BOARD MEMBERS' BUSINESS/COMMENTS
(continued
To attend all regularly scheduled meetings of the Board,
special meetings of the Board, and such meetings of committees of the Board for which counsel's
attendance is
requested.
To
continually
review
procedures,
cies,
programs,
applicable
to
relate
Superintendent
and
and
existing
the
and
laws,
Board
proposed
poli-
activities
as
they
submit
to
the
and
such
and
opinions
recommen-
dations as the General Counsel deems necessary; To
represent,
in
District party
and
or
supervise
litigation
to
provide
to
which
general
the
Board
supervision
the
of,
representations
is
over
made
a
counsel
retained by the Board for matters of litigation or nego-
tiations when a conflict of Interest does not exist; H.
To
coordinate
legal
affairs
with
the
office
of
the
Superintendent on a daily basis:
To promote the overall effectiveness of the organization by
performing
other
members
tasks of
the
and
sharing
responsibilities
department/division
during
of
peak
periods.
Legal Reference: Cross Reference:
Oklahoma Statutes 70 ยง5-115 C-14
A-3
2 of 2 (B-17)
I
f
424.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-6
BOARD
MEMBER
COMMENTS
Mrs. Parks reported on her attendance at the Core Knowledge Workshop held at Oklahoma City Community College. She said she was proud there were good teachers in the Oklahoma City Schools, and proud that there are good teachers who want to be better teachers. She expressed hope that when the budget had been reviewed, the Board would be able to allocate additional monies for the programs. Great Expectations and Core Knowledge.
Mrs. Parks expressed a desire to make a statement to say thanks to the persons whose contracts will not be renewed for next year in regard to the hearings. She wanted to publicly thank them for the outstanding jobs they have done for this district. She said when she looked around and saw improvements at the various schools, she knew something took place, and that they were responsible. She expressed thanks for the memories and thanks for a job well done.
Mrs. Parks said there had been a number of schools where they have had vandalism, theft, and some serious loss of equipment. She requested a list by schools where equipment had been lost, a list of equipment, and what it had cost this district. Mrs. Parks said she missed administrators and directors from the Board Meeting, and hoped they would come back. Another item Mrs. Parks inquired about was what areas the Oklahoma City Schools were in non-compliance with the least restrictive environment regulations for the Belle Isle School? She requested information regarding this in writing. Mr. Michael Carter voiced his concern that the agenda had not been signed off by Legal Counsel. He said he would still like to have this signed off by the attorney that it is correct by statute and law if possible. Dr. Crawford said they would do that for the next meeting.
Mrs. Silver said for information, in her Board packet regarding Purchasing and General Business items, there was no information on the Shawnee Mission Tree Services. She said she had duplicates of the item after that, but had no information on the tree services. She asked if there was information that should have been in the packet on that, and if so requested a copy of it. Mrs. Parks commented there were some additional schools who would have the strings listed in the Board packet. She was pleased to know some names had been added to the original list. Mr. Carter requested a letter from some of the principals and Mr. Truly Clark regarding how the mowing at the schools is going this year. He said after the Board showed their disapproval last month it did get a little better, but he wanted a review from staff to see if they think the company is abiding by their contract and the district is getting their money's worth before they approve the next contract.
CITIZENâ&#x20AC;&#x2122;S COMMENTS
CITIZENS
COMMENTS
1.
Don Lowrey, boiler electrician for the Oklahoma City Public Schools, expressed concerns about the way bills are being paid, and about not being able to purchase parts for school repairs at different suppliers because of this. Another concern he had was the need to hire a qualified journeyman electrician to work with him as a boiler electrician.
2.
Loree Schrank, patron, expressed opposition to having another "one grade" school and suggested putting students back in their neighborhood schools. Also, she mentioned concerns with contracting out custodial services and lawsuits that have been filed against the district.
3.
Roosevelt Milton, President of the NAACP, spoke against the privatization of certain services of the district and expressed several concerns of the NAACP in this regard.
4.
Terry Harris, John Marshall booster, reported some very positive things happening at Hoover Middle School and John Marshall High School.
425. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996 M-7
CITIZEN'S COMMENTS 5.
(continued)
Theotis L. Payne, President and Founder of the Dunjee All School Association, spoke in regard to their acquiring and utilizing the Dunjee School property.
DISCUSSION
Mr. Carter requested a response from Dr. Crawford regarding the district paying bills on time and running a more efficient school system.
Mrs. Parks asked if it would be appropriate to put the Dunjee School property on the agenda for discussion for the first or second meeting in July.
Mr. Bogle said he felt it would be very beneficial for the Board if the administration and the appropriate parties could provide information so the Board could see exactly what they are proposing before it is brought to the Board for consideration. Mrs. Parks said all they are wanting at this time is to consider the process and then let staff get on with it. She said it was a concern of the citizens that they want to begin that process.
Mr. Yeargain said it was his understanding that the last time the Dunjee group came to the administration, that staff was going to look into this.
Mr. Bogle said actually the Board was in violation of its own process, because they normally ask that this sort of thing be brought at Board member comments. He asked that further discussion on this item be postponed until Board Member Comments. Mrs. Parks requested that the item regarding the Dunjee School property be put on the June 26th Board agenda. LEGAL
LEGAL REPORT
REPORT
Mr. Cleeta John Rogers, General Counsel, said he had not seen an agenda until the meeting tonight. He requested permission to make a final statement at the next Board meeting. TREASURER
REPORT
TREASURERâ&#x20AC;&#x2122;S REPORT
Mrs. Sandy Henry, Treasurer, presented a routine Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.)
SUPERINTENDENT
REPORT
Dr. Marvin Crawford discussed the possibility of establishing a Core Knowledge Academy at the Belle Isle or Burbank facility or a combination of the two facilities. Consideration of opening a Core Knowledge Academy (grades 6-8) Consideration of opening a Core Knowledge Academy (grades 6-8) with enrolling only 6th grade students for the 1996-97 school year. The Core Knowledge Academy would be located at Belle Isle School (grade 6) and Burbank School (grades 7 and 8) and would serve:
a.
Option 1:
Students residing in the Quail Creek, Johnson, West Nichols Hills, Nichols Hills, North Highland, and old Sunset school attendance areas. Students residing in other attendance areas will be considered on an application, space available basis.
SUPERINTENDENT'S REPORT
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-8 SUPERINTENDENT'S REPORT
ORIGINAL MOTION ON CORE KNOWLEDGE ACADEMY
(continued)
b.
Option 2:
Students residing in Board Districts 1 and 2 on space available basis. Should additional space be available after admitting student applicants from Board Districts 1 and 2, students residing in other Board districts will be considered on an application basis.
c.
Option 3:
Knowledge Students residing in 1995-96 Core Cleveland, (Arthur, Bodine, Elementary Schools Parmelee, Hills, Oakridge, Gatewood, Nichols Pierce, Quail Creek, Sequoyah, Shidler, Spencer, West Nichols Hills, Western Village, Wheeler, and Wilson) on an application, space available basis. Should additional space be available after admitting student applicants from 1995-96 Core Knowledge Elementary Schools, students from other elementary schools will be considered on an application, space available basis.
ORIGINAL MOTION: MOTION: SECOND:
Frank Kellert Terri Silver
MOVE FOR APPROVAL OF THE OPENING OF THE CORE KNOWLEDGE ACADEMY. DISCUSSION
Lisa Schotz, patron of Ridgeview Elementary School, spoke in favor of some of the money being used to help Hoover Middle School out instead of opening another school.
Suzee O'Connor, patron of Ridgeview Elementary, spoke of concerns regarding the Core Knowledge Academy and expressed that she was not in favor of it. Janet Harris, patron of John Marshall, spoke on concerns regarding the Core Knowledge Academy. She spoke in favor of Hoover Middle School and encouraged people to support it.
Joyce Stephens, patron of Ridgeview Elementary, asked consideration for the middle class parent in the Oklahoma City Schools who would like to remain in the district if problems at Hoover Middle School were addressed. She requested that the Board take time necessary to do this right and include all parents from District 1 when making a decision that affects the children. Rachel Mor, patron of Ridgeview Elementary, asked included in the process of helping to solve the Districts 1 and 2.
that parents be problems facing
Rikki Abrams, teacher at Johnson Elementary, asked that all schools in the District be allowed to attend the Core Knowledge Academy. Gregg Rawls, City of Nichols Hills, spoke in favor of the Core Knowledge Academy. He encouraged the Board to do something tonight to go forward instead of backward. Mr. Bogle requested Dr. Crawford to make a brief review of the budgetary implications of this recommendation.
427. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-9 SUPERINTENDENT'S REPORT
(continued)
Dr. Crawford said he had provided the Board some analysis in two different documents of the probable cost of implementing a Core Knowledge, sixth grade only, at Belle Isle School next year. He said they found it to be $250,000 to $300,000, much of which would be in salaries. Some would be in materials and supplies. He said if they undertake this project and if they go to Burbank with the second step, for grade 7 and 8, it would cost another $300,000 plus for equipment and materials there. He said they hoped to be able to offset the personnel costs with increased growth in the district.
Mr. Walker asked where the money would come from? Dr. Crawford said there was an item on the agenda tonight if the Board would allow him to privatize Custodial Services at the high schools, it would save approximately $600,000. Mr. Walker asked how much of the expense on these two schools would be a one time expense, and how much would be yearly? Dr. Crawford said much of the money is for furniture for the school for the 1997-98 school year. Mr. Kelly said the on-going expenses for Burbank would depend on what area the children were drawn from. He said there would probably be $400,000 in capital costs for Burbank in the first year, maybe a little more depending on what type of instructional equipment is required for the school.
Mr. Yeargain said in figuring the expenses he had seen, they are about $36,000 short of a million dollars. He felt they needed to back Hoover Middle School. He said he could not support it right now. Mrs. Silver asked what they were going to do with Belle Isle students if this did not take place, and what would be the repercussions if they did nothing and leave it as it is? Dr. Crawford said they had no alternate option this coming year for Belle Isle. He felt it would be a travesty to continue to operate that school and not involve those students in inclusion to the best of their abilities. He said both the state and federal governments strongly encourage that students to the extent of their abilities be involved with other students in fulfilling the regulation inclusion.
Mrs. Silver asked what the ramifications of non-compliance are? Dr. Crawford said there is not a threat to withhold funds at this time, but there is a strong encouragement from both the State and Federal Special Education Departments to get those students into the least restrictive environment for their ability. He felt they would take a harder line in the coming years, but he had received no threat for this coming year of withholding of funds.
Mr. Yeargain reported having a conversation with Mr. Corpolongo, Assistant State Superintendent of Special Education Services, today. He said the state wants to put inclusion in all schools, but there are some students that you cannot put in inclusion. He said the situation at Belle Isle was not desperate. Mrs. Parks said based upon what she has heard tonight, she had a serious problem when there were large numbers of parents wanting to be included in the process and were not given the opportunity. She said her opinion was that they needed to give more time to the process, so that the parents of the students who were going to be involved could have input into this matter. She expressed that she would be a little reluctant to support this motion as it has been presented tonight Mr. Kellert stated that he would like to correct one misconception. He said that in option 1, all of the schools with the exception of the first one are in the Harding attendance area, and do not affect Hoover. He said for the record Nichols Hills, West Nichols, and North Highland all attend Harding. He said he agreed with what everyone said about middle schools and the overcrowding. He said one way the Board could make the most drastic difference in all of the middle schools at the
428. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-IO: SUPERINTENDENT'S REPORT
(continued)
same time would be to take action that would provide an alternative setting for the 5 or 10% of the students in every middle school that take up 60% of the teacher's time and disrupt the learning of the kids that want to be there. He had several calls today from District 2 patrons, and all of them have been opposed to option 1. He said there is one group of people who don't get heard from very often, and those are the parents at Belle Isle. He noted that they graduated 17 students from Belle Isle this year. He said there is nothing in state law that says they have to have a separate building for those people, and not another school district in the State of Oklahoma has a separate building. He said what has gone on at Johnson is one of the most remarkable environments for mainstreaming he has seen, and if they want a model for how to do reverse inclusion that would be the very best way to do it. He said in his opinion, sixth graders coming in to Belle Isle to a special school would not have all the extra-curricular activities, and there would have to be some sacrifices made, but he said any of the parents at Johnson will tell you those kids could come out of there with one of the richest life experiences they could ever have. Mr. Kellert asked to amend the motion tonight to be specific to Option 2.
Terri Silver, seconder of the motion, accepted the amendment.
MENDED MOTION AILS ON THE PENING OF THE ORE KNOWLEDGE CADEMT.
AMENDED MOTION:
MOVE FOR APPROVAL OF THE OPENING OF THE CORE KNOWLEDGE ACADEMY UNDER IB, OPTION 2 AS LISTED IN THE AGENDA. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye no no aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
no no no
MOTION FAILED 2 aye, 5 no. Mr. Carter said he was in favor of the Core Knowledge Academy in relieving the pressure in Districts 1 and 2, but he holds a concern for his District, and the Districts of Mrs. Silver and Mr. Yeargain in the growth they have in their middle schools. He asked if they were going to have a Core Knowledge Academy on the north side, should there be one on the south side?
Mrs. Parks said if they were going to have a Core Knowledge Academy in the north and in the south, they may need one in the northeast. She said the issue to her at this particular time was that some parents have not had some genuine input in the matter. She thought this should be postponed tonight and give the school patrons an opportunity to interact with the staff and come up with something that might be compatible for all persons concerned. Mr. Kellert said if the people do what they are being asked to do tonight and support the middle schools that are there, there will not be room for them.
Mr. Yeargain said he understood what Mr. Kellert meant and he could agree with part of it, but the part that gets to him is not only Hoover, but Harding. Mr. Yeargain told how the principal and community had gotten involved in painting and fixing up Jackson Middle School and Webster Middle School, and had really made a difference in those schools. He said the students have taken pride in the schools and what's being done. He agreed with Mrs. Parks that they should wait and see how things go. Mr. Kellert said he was really not for the notion of the Core Knowledge Academy per se, but he felt rather the answer to the problems were the middle schools they have. He said he did not want to set up a school that was not necessarily like other middle schools, and it was not his intention that they have middle schools and then have 2 or 3 Core Knowledge Academies. He said the focus of this has a lot to do with
429. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
ÂŤ-ll SUPERINTENDENT'S REPORT
(continued)
alleviating pressure in this area of town at this time. He did not feel they could do it everywhere all at once within budget. He still thought that a few years from now the Board would have to make a decision with what to do with the kids at Belle Isle, because unless you bring some kids in to be with them, you will have to move the Belle Isle kids out to be with someone else. He said that was a choice they would be confronted with and it's already a financial consideration that they spend more per child there than anywhere else in the district. He said the state and federal government will not just sit around and let them continue to have that school as a stand alone for what will be 25 students next year. Mr. Yeargain said if they have to update all of the facilities to accommodate all the kids that are already in there, they haven't even accommodated them. He said he was not against mainstreaming, but they had some that could not be. He felt those were the ones they needed to take care of. They should have the same opportunities as they have at the high schools. Mr. Kellert said he thought they would, but he thought they might be confronted with a wing at Northwest just like Putnam City has a wing at Putnam West. He commented that he was saying that to support the entire facility for a rapidly declining group of students will become financially impossible before long. Mr. Yeargain said the compliance of mainstreaming is not the strenuous law they were talking about. He said if the students were tested, they could bring another 30 or 40 children in there. He said no matter where the facility was, they did need a facility for these students. Mr. Kellert said he would like for the Board to consider the fact that Belle Isle is probably costing from $250,000 to $300,00 a year to run. He stated that this is an opportunity to serve additional students in the district, to get them in compliance, and to provide a positive experience. The additional revenue that could potentially come into the district into a building they are already paying for has a tremendous advantage that the Board is not really looking at.
Mr. Bogle commented they were looking at a dilemma with the middle schools that extends in some cases to the high schools. He said the population drops off dramatically after the fifth grade and none of the middle schools score over the 50 percentile on the Iowa Test of Basic Skills. He said they should be asking what is the ultimate solution for middle schools? He noted that what they do will be done on a time frame of the school district, not on a time frame of parents. He said they were looking at a three or four year process that yields an ultimate solution for the district. Mr. Bogle felt that Belle Isle was an an unexpected opportunity. Although it doesn't address the entire district's challenge, it does address an interim solution that addresses part of the district's concerns as they continue to work on the broader concerns. He noted that it would give them a chance to pilot or experiment with some new ideas that will feed back information as they consider the larger problem of addressing the concerns of middle schools throughout the district. He expressed if they waited a year they would be prepared, but he felt sometimes with opportunities it is better to go ahead while the opportunity presents itself. This was the case at Southeast, Cleveland, and Classen. These schools would have been better to have waited a year before they opened. Cleveland and Southeast were not ready to open on time. The students had to be moved elsewhere because they wanted to respond in a timely way to parents so that the students that could be served now could be served at that moment. Mr. Bogle felt this was a brief window of opportunity that should be taken advantage of tonight or next week, or lose that moment for this year. He said neither he nor Mr. Kellert brought this matter to the Board. He said this was the Superintendent's proposal. Mr. Bogle stated that he did not like this proposal, but had been thinking about a long term two or three years solution that centers around Hoover. He emphasized that Hoover was the school that was going to serve far north Oklahoma City. The district is not going to build a $15,000,000 middle school someday. The only solution for to keep students in the district in far
430.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-12
SUPERINTENDENT'S REPORT
(continued)
north Oklahoma City is a new and improved Hoover. He expressed that they needed quality programs, safety, and proper facilities. Because Hoover is not viewed as an attractive alternative, they lose a lot of students in District 1. He said on the Friday Dr. Crawford presented this proposal to Mr. Kellert and him, he did not think it would work for District 1. He felt the solution for District 1 was to invest time, attention, and effort in Hoover. He said he had consistently said that ever since the Belle Isle proposal came up. Mr. Bogle felt this was a nice interim solution that would help out some of the parents in District 1, and might keep 80 or 100 parents in District 1 in the school system until they come up with a longer term solution for Hoover and John Marshall. He said they could build on that momentum as they begin to keep people in the district that might have been normally lost.
Mr. Bogle also responded to the comment of it being their turn. He said he really did not view Board service in that way, however he felt there was some truth to that. He said 87% of the people in District 1 voted in favor of the bond issue in spite of the fact that they knew there wasn't much in it for them so to speak. He actively supported the bond issue because it was for the good of the district to do that. Mr. Bogle stated that he did think they had to address concerns of the district on somewhat of a rotating basis, or where the greatest needs are. He felt that District 1 had not been given the attention it needed. It would have been great to have had $4,000,000 to renovate and expand Hoover in the bond issue, but he said it just wasn't the time. He said he was not embarrassed to say that District I's needs had not been addressed. He noted that District 1 was not just Quail Creek, but there is a very diversified, very pluralistic, very needy population in District 1. He said it was not fair to look at one population of people and evaluate the entire north stretch of the City in that way. He said he was very surprised when the Superintendent brought this proposal, and he still felt it was a marginally helpful proposal. Mr. Bogle noted that he did wish that they had a more complete budgetary analysis, and a master plan. Although they don't have these, it did not mean they should turn their back on this opportunity. He asked the Board to strongly consider the motion with the Option 2 for the attendance zone. He said it did benefit them, and he felt it would prove to be helpful to the north area of the City. He thought it did lead them toward some longer term discussions about the roles and developments of middle schools in the district. Mr. Bogle commented that he thought this was an example of re-directing resources. He said this is the kind of program he hoped the district was looking at when it talked about redirecting dollars from over-laden, top heavy administration to programs that benefit and add to the quality of life for the district's teachers and children.
Mr. Yeargain commented that they had been telling the people they didn't have any money and were barely getting by, and then wanted to turn around and do this. He said he thought they should wait until they redistrict and see what they have after this year.
Mrs. Silver stated that she felt they were missing the entire problem they were having. She said every time they create a school that is perceived to be a number one school, all the others seem to be number two. It hurts many more kids than it help. They lose the pride in their school, feel like they are second class, and that their education is second class. She felt it also hurts the faculties at the schools. Mrs. Silver said that until they can create pride and fix the reputation of the other middle schools, action like this will hurt a lot of the students. She felt the district does a horrible job of promoting their schools and the good things in them. She said there were problems in the schools, but there were problems in Edmond's schools and in Putnam City's schools, also. It's how you handle and promote your schools. She hoped that when they look at neighborhood middle schools and high schools, they will vote on a plan as soon as possible even for the next school year so people can make plans. She said they should promote the idea that our schools serve specific purposes. She said they should look at why people don't want to go to Hoover. If the reason happens to be that they don't want to be in Hoover with the people that are at
431.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-13; SUPERINTENDENT'S REPORT
(continued)
Hoover, it's going to be the same thing when they get to the ninth grade and have to go to John Marshall. Mrs. Silver expressed a desire that they bring back neighborhood middle schools, and then look at the numbers in the schools and the potential. She suggested that rather than continuing to do things hastily, they look and see if this is the best thing for all the students. Also, Mrs. Silver questioned how the students at a high school level school could be included in the classes with sixth grade students. She said the only inclusion she could see would be possibly in the hallway and at lunch. She thought inclusion meant that those students would actually be in the classroom with similar age, similar ability, level students. She desired that the money being spent on this be a one time expenditure to promote all the schools and wave their flag for a change. Mrs. Parks said she agreed with Mrs. Silver in regard to the inclusion of the students at Belle Isle with the sixth grade students. Also, she noted that they had not mentioned the budgetary item that would allow them to know what this is going to cost the district. She said they had had several numbers of enrollment figures about Hoover. She said they might not have the overcrowding condition they kept talking about. She said the middle schools were the only level in the Oklahoma City Public Schools that would not be on the "at risk" list, and that did fall below the 50 percentile. She said she hoped they would take the time that's necessary to look at what they are doing, where they are going, and how they are going to get there. 2.
Temporary Appropriations to the Oklahoma County Excise Board for Current Expenses for the 1996-97 Fiscal Year Approval to submit the following temporary appropriations to the Oklahoma County Excise Board for current expenses for the 1996-97 fiscal year.
General Fund
$ 144,847,517.00
Building Fund
$
2,750,767.00
Child Nutrition Services Fund
$
11,715,414.00
NOTE: Temporary appropriations will be superseded by the final budget, when approved.
Michael Carter Kenny Walker
MOTION: SECOND:
R. #323
MOVE FOR APPROVAL TO SUBMIT TEMPORARY APPROPRIATIONS TO THE OKLAHOMA COUNTY EXCISE BOARD FOR CURRENT EXPENSES FOR THE 1996-97 FISCAL YEAR ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 6 aye,
3.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
APPROVAL TO SUBMI' TEMPORARY APPROPRIATIONS TO THE OKLAHOMA COUNTY EXCISE BOARD FOR CURRENT EXPENSES FOR THE 1996-97 FISCAL YEAR.
1 no.
Project "Clean-Up" Proposal
Dr. Crawford stated this item was regarding the Board looking into privatization of custodial services. He said they felt it best to bring in an outside consulting firm to look at the facilities, and introduced T and B' Consulting Firm who made a report to the Board.
PROJECT "CLEAN-UI PROPOSAL
432. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-14. SUPERINTENDENT'S REPORT
(continued)
Ms. McClendon, the consultant who gave the report, said that on the first of May, 1996, the Oklahoma City Public Schools contracted with them to independently evaluate the cleanliness and overall appearance of the district facilities. The report was that every facility except one was generally dirty and in some cases foul-smelling. Slides were shown of some of the conditions existing in the schools. Two alternatives were suggested that could alleviate this problem. One was to improve the present Custodial Services and management oversight, or privatize the Oklahoma City Public Schools Custodial Services. Their conclusion was that privatization would provide the quickest and most cost-effective solution to cleaning up the district schools. With the cost savings in salaries, benefits, social security, workers' compensation, retirement, etc., the Oklahoma City Public Schools' Board and Superintendent would have more flexibility to buy critical education tools and supplies. To implement custodial contract services for the entire school district would have a cost savings in excess of $1,700,000. All contractors are required to have performance bonds and OSBI personnel background checks which must be turned to the school district prior to the employee going to work. The school district has the right, with cause, to object to any contractor hired personnel. Another approach would be to implement the contract custodial services for eight high schools. The cost savings under this approach would be approximately $620,000 that can be redistributed or reallocated. Remaining custodians can be reallocated to middle and elementary schools to fill existing vacancies. The consultants recommended proposal number two to implement eight high schools. Based on the bids submitted, and taking the lowest bid, they recommended the Board award group 1 to Global Management, group 2 to Global Management, and group 3 to Service Master. DISCUSSION
Mrs. Silver asked what kind of consulting the T and B Firm normally does? Ms. McClendon answered that they do different types such as management information systems. She said the school district asked them to go in and observe, evaluate, and make recommendations. She said they visited numerous schools to see what other schools were doing. Mr. Yeargain asked how they came up with the savings that were listed. He said he could see how the first year cost could be low, but what about the second year cost. Dr. Crawford said any contract in Oklahoma must be bid every year. He said they had run some analysis with some neighboring districts and found that they were able to enact some tremendous savings and efficiency by privatizing.
Mr. Yeargain said he knew the district's janitorial pay is not that high. He said he couldn't figure how they were going to save that much money, and wondered if they would have less personnel. Dr. Crawford said there would be some instances where there would be less personnel. Mr. Bogle asked if the consulting firm participated in the selection of the proposed private companies. Dr. Crawford said the firm was involved in helping analyze the companies and the bids. Mr. Clark said they had asked the consulting firm to help evaluate the bids, and they had done some background and reference checks to be sure all the low bidders were qualified to perform the services. Mr. Walker asked if one of the companies was awarded the contracts, if they were going to furnish all supplies and equipment. Ms. McClendon said they were, and that they had gotten the figures of the actual itemized costs from the Oklahoma City Public Schools. Mrs. Silver asked if the estimates on the bar graphs were done after the bids were opened for the contract year. Ms. McClendon said one was estimated and one had the actual costs.
433.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-15 SUPERINTENDENT'S REPORT
(continued)
Mr. Kellert asked what the difference between current versus contract and actual versus contract was? Ms. McClendon said it was just difference in the wording, but they were the same. Mr. Carter asked if the consultants visited all the schools in the district or just the high schools. She said they visited some of the middle and elementary schools, but they did go into all the high schools. 4.
Discussion of 1996-97 Budget
Dr. Crawford said nothing had significantly changed since they presentee the budget at the last Board meeting. They had received the mid-tern adjustment, and they learned over the week-end that the governor die veto the career teacher's mandate. The dollars are still in the budget, and it will be the decision of the Board whether to use these dollars as salaries. There were approximately $300,000 of revenue in the formula for career teachers' salaries. He said it would be part of the negotiations process. He said he had been meeting with staff and the^; would make recommendations soon on the mid-term adjustment use. The Board could choose to use them as they saw fit. He said they would be bringing a balanced budget to be considered, hopefully in July, before they are asked to finalize the 1996-97 budgeting process.
The Board took a five Compensation proposals.
5.
minute
recess
before
hearing
the
DISCUSSION OF 1996-97 BUDGET
Workers'
Workers' Compensation Presentations and/or Discussions Option 1:
Enter into negotiations with CABA Special Services
Option 2;
Enter into negotiations with Claims and Risk Services
Option 3:
Enter into negotiations with Insurers Loss Management/Oklahoma School Assurance Group
Dr. Crawford presented the three finalists in the Workers' Compensatior interview process and asked them to make a brief report.
In response to a question from Mr. Bogle, Dr. Crawford said he wa recommending that they not take action on this tonight. Mr. Bogle saic they would remove this as an action item, and it would be brought bac]< at a later meeting. The first company to present was the CABA Special Services which is alsc known as Cher A. Bumps and Associates. Ms. Bumps made the presentatior and said that there company is currently working as a temporary thirc party administrator for the district Workers' Compensation Program. She reported on the different services they give to the program. She saic when they started, there were over 900 open filiss. They currently have less than 200 claims open, and this will cause the dollar amounts tc come down from what it has been.
Claims and Risk Services was the next company to make a presentation Mr. Ben Anderson said he had been involved in the Oklahoma City Schools for several years and would like to continue that relationship. He saic their mission was to provide experienced, efficient workers compensation claims service to employers and employees to insure that injured workers are provided prompt competent medical treatment anc timely benefits, while being certain that the employer rights are protected and the claims dollars spent in the most cost-effective manner; to see that both employers and employees are treated with courtesy and respect; and to pay the claims that are compensable anc rigorously defend those that are not. He explained the process the^ would use if they were chosen as third party administrators.
WORKERS' COMPENSATION PRESENTATIONS
/ /
434.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-16 SUPERINTENDENT 'S REPORT
(continued)
Insurers Loss Management/Oklahoma School Assurance Group was the last company to present their plan. Mr. Will Beckman said they handle both workers' comp and property and casualty and professional liability for about 200 school districts in the state. He said they had taken OU, whose costs were running about $3,200,000, and they were running about $600,000 right now in paid and reserves. He said they would come to between $800,000 and $1,200,000. He said they do the Tulsa School District, Broken Arrow, and Putnam City. He presented many positive areas of their programs.
Mr, Bogle asked what they would do between the end of the month and when the recommendation would be approved if they extend the time for voting on this item. Dr. Crawford said they would just extend the contract of the present TPA for about three weeks. DISTRICT INSURANCE PROGRAM ADMINISTRATION
6.
District Insurance Program Administration
Mr. Ray Keitz, chairman of the Insurance Agents Association, made a report on the district's insurance program. Mr. Keitz explained that the Insurance Agents Association was a committee formed originally in about 1946, to advise the schools on their insurance. He said the reason the insurance costs were higher now for the district is because the buildings are now worth $355,000,000 instead of $33,000,000. He said they had 12 companies give their indication on this proposal. Hartford refused to submit a proposal because they were not sure about the coverings on the roofs. U.S.F. & G. felt with the condition of the buildings, they wanted a higher deductible, and did not like the loss experiences in the district for the past 10 years which has been about 50%. He said this is close to the break even point on insurance. Mr. Keitz said he does not receive any commissions from the sale of the insurance. He said he had been appointed by the Insurance Agents Association as their consultant, and they pay him a fee which is not He said he does related to the amount of insurance the district buys, this for the same reason the Board members serve on the Board of Education. Mr. Keitz explained that he helps negotiate claims when there is a problem. Also, he explained in regard to bidding, that insurance did not lend itself well to bidding. He said they negotiate the coverage for the district. He said the district could save about $35,000 if they would up the deductible to $25,000 instead of $10,000. He said that meant if they have more than 2 claims in any one year, they would probably lose money if they took the higher proposal. He said they would be happy to do it however the Board wished to do it. He said they had blanket overall coverage on their buildings and blanket overall coverage on the contents. Mr. Keitz said he would be glad to sit down with any of the Board members and go over the insurance with them, or answer any questions tonight. He told of different benefits the district receives from the balance of the insurance money that is in a public business fund. He said it is used to fund projects that the association determines will benefit the tax base of the Oklahoma City Public Schools.
Mr. Yeargain asked if Mr. Keitz was the Independent Insurance Agents Association. Mr. Keitz said it was not true, and there are 170 agents in the association. He is designated by the Board of Directors of that association which he does not sit on. He said the Board of Directors is made up of eight agents from different agencies. He said all the major agencies in Oklahoma City have members in their association. Mr. Yeargain asked if insurance companies discouraged him from bidding. Mr. Keitz said some of them will not participate when there is a bidding involved. He said it's a matter that if you're going to be a standard, major insurance company and have the capacity to handle this risk, you need to have a high enough rate that you can make a profit. In a bidding situation, they are at a disadvantage. In answer to a statement from Mr. Yeargain, Mr. Keitz said they try to put it in State Law that they would have to bid, but the legislature took it back out again. He said it is not a matter of State Law to bid insurance. He said he was paid a fee by the agent's association that comes out of the public business fund which is audited by the IRS, and if they spend the money wrongly from their standpoint, they lose their tax-exempt status.
435.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996 M-17
SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle said his feeling was that this was being done somewhat as a public service. Mr. Keltz said that was very accurate, and he does this as a public service. He said he was a product of the Oklahoma City Schools. He wanted to be sure they get the most they can for their insurance dollars.
PERSONNEL, MOTION: SECOND:
PAYROLL,
ENCUMBRANCES
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF THROUGH IE AS LISTED.
ROLL CALL
AND
Mr. Mr. Mr. Mr.
PERSONNEL,
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 6 aye,
PAYROLL,
aye aye aye aye
AND
ENCUMBRANCES
Mrs. Silver, Mrs. Parks, Mr. Yeargain
ITEMS
lA
aye aye no
1 no.
Approval to issue 1995-96 purchase orders to encumber the following payroll for July, 1996. P.O. NO.
9620061
9620062 9620063
9620064 9620065
FUND GENERAL FUND SALARY BUILDING LEVY SALARY FEDERAL FUNDS SALARY BOND FUND SALARY CHILD NUTRITION SERVICES FUND SALARY
AMOUNT
OCAS CODE 6-11-000-5300-100
$ 7,250,000.00
6-21-000-5300-100
$
6-23-000-5300-100
$
400,000.00
6-31-000-5300-100
$
125,000.00
6-22-000-5300-100
$
100,000.00
5,000.00
Approval to issue 1995-96 purchase orders to encumber the follow; payroll for August, 1996. P.O. NO.
9620066 9620067 9620068 9620069 9620070
FUND GENERAL FUND SALARY BUILDING LEVY SALARY FEDERAL FUNDS SALARY BOND FUND SALARY CHILD NUTRITION SERVICES FUND SALARY
AMOUNT
OCAS CODE 6-11-000-5300-100
$ 7,250,000.00
6-21-000-5300-100
$
6-23-000-5300-100
$
400,000.00
6-31-000-5300-100
$
5,000.00
6-22-000-5300-100
$
100,000.00
5,000.00
R. #324 APPROVAL OF PERSONNEL, PAYROLL AND ENCUMBRANCES ITEMS lA THROUGH IE AS LISTED
436. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
;k -i 8 PERSONNEL, PAYROLL, AND ENCUMBRANCES c.
(continued)
Approval to issue 1996-97 purchase orders to encumber the following
P.O. NO.
9720001 9720002
9720003 9720004
9720005
FUND
AMOUNT
OCAS CODE
GENERAL FUND SALARY BUILDING LEVY SALARY FEDERAL FUNDS SALARY BOND FUND SALARY CHILD NUTRITION SERVICES FUND SALARY
6-11-000-5300-100
$ 2,500,000.00
6-21-000-5300-100
$
200,000.00
6-23-000-5300-100
$
600,000.00
6-31-000-5300-100
$
125,000.00
6-22-000-5300-100
$
400,000.00
Request approval for ratification of May, 1996, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1995-96 1995-96 1995-96 1995-96
e.
General Fund Salary Bond Fund Salary Federal Funds Salary Child Nutrition Service Fund Salary
$ 9,655,103.40 $ 113,482.97 $ 800,652.27 $ 466,444.96
Approval of Personnel, Payroll, and Encumbrances as listed on the following pages.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-9610253 through 11-9610479) written during the period 5/29/1996 through 6/10/1996. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST. P.O. t 9610253 TO 9610479 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS EXCEPT P.O. 9610268 AND 9610381.
WVkSD RQKESO
DATE
437.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996 =M-19
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CLERICAL:
Raquel Dominguez
Stand Watie/Hispanic Bilingual Assistant
5-28-96
103/01
$ 7,921.00
438. MINUTES OF THE REGULAR MEETING OF JUNE 17,
=M-20
PERSONNEL AND ENCUMBRANCES
(Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
DECEASED: ADMINISTRATIVE: Charles Allen
Service Center Operations/Purchasing /Materials
5-^29-96
DISMISSALS: ABANDONED POSTION: CHILD NUTRITION SERVICES:
Selma Coleman
Putnam Heights/ Kitchen Assistant
4- 29-96
Hillcrest/ Class Size Assistant
5- 22-96
CLERICAL: Patricia Burk
PUPIL TRANSPORTATION:
David Burger
Bus Driver
5-24-96
Richard Miller
Bus Driver
5-24-96
RETIREMENTS: CERTIFIED:
Barbara Schnidler Classen SAS/ Social Studies Tchr
5-31-96
CHILD NUTRITION SERVICES: Julia Lawson
Jackson/ Kitchen Assistant
5-30-96
Betty Mosher
Capitol Hill Sr/ Kitchen Specialist
5-30-96
1996
439.
M-21 =
PERSONNEL SEPARATIONS
SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
CLERICAL:
Patricia Pyle
Pierce/ Principal's Secretary
6-4-96
CUSTODIAL SERVICES: Ronney Rowe
Jefferson/ Custodial Worker
7-10-96
439.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
H-22= PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as â&#x20AC;&#x2DC;'information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CERTIFIED: Theresa Becker
Capitol Hill Elem/Kdg/EDK Teacher
5-31-96
Catherine Cotter
AEF/SED Teacher
5- 31-96
Frances Hollis
Grant/Library Media Specialist
6- 14-96
J. M. Knol
Special Services/Speech Path
5-31-96
Lori Williams
Classen/Science Teacher
5-31-96
CHILD NUTRITION SERVICES: Flossie Gonzales
Stand Watie/Kitchen Assistant
5-12-96
Sarah Paxton
Rockwood/Cafeteria Manager III
5-20-96
Daisy Rose
Coolidge/Kitchen Assistant
5-7-96
Karen Braley
Hayes/Class Size Assistant
5-21-96
Kenneth Jackson
Britton/Class Size Assistant
5- 30-96
Brenda McFadden
MIS/Data Entry Operator
6- 13-96
Warren Anderson
Ridgeview/Head Custodian
6-7-96
Clifford Gethers
Laf ayette/Custodian
5-31-96
CLERICJ^L:
CUSTODIAL SERVICES:
PUPIL TRANSPORTATION:
Thi Nguyen
Bus Driver
5-22-96
4A0. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-23= PURCHASING
AND
GENERAL
BUSINESS
Mr. Bogle noted that item 1C under Purchasing and General Business would be removed from consideration. This would give staff an opportunity to bring additional information to the Board on this item before it is considered.
MOTION: SECOND:
Kenny Walker Michael Carter
a. #325 APPROVAL OF MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH M E’DRCHASING AND WITH THE EXCLUSION OF ITEM C, AND THAT ITEMS B, H, AND J BE VOTED ON GENERAL BUSINESS ITEMS A THROUGH M INDIVIDUALLY . «TH THE EXCLUSION IF ITEM C, AND THAI ITEMS B, H, AND J aye Mrs. Silver, aye Kellert, ROLL Mr. BE VOTED ON aye Mrs. Parks, aye Walker, CALL Mr. INDIVIDUALLY no Mr. Yeargain, aye Mr. Carter, aye Bogle, Mr.
MOTION CARRIED 6 aye, A.
1 no.
Refund Oklahoma State Department of Education Over Payment of SLIAG REFUND OKLAHOMA Funds (1990) in the Amount of $29,198.64. STATE DEPARTMENT DF EDUCATION OVER Approval to refund the Oklahoma State Department of Education an PAYMENT OF SLIAG over payment of SLIAG funds (1990) in the amount of $29,198.64. jUNDS (1990) IN THI MOUNT OF $29,198.6
Vote on Item IB:
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
aye no no
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
MOTION CARRIED 5 aye, 2 no. B.
Contract: Full Service Custodial Services Schools for the 1996-97 Fiscal Year
for
Eight
(8)
Hie
Approval to contract for full service custodial services for eight (8) high schools for the 1996-97 fiscal year, with awards being made to the low and best bid as follows: Group One (1) Douglass, Northeast and Star Spencer, Global Management, L.L.C., at $422,951.00; Group Two (2) Northwest Classen and John Marshall, Global Management, L.L.C., at $340,119.00; and Group Three (3) Grant, Southeast, and Capitol Hill, ServiceMaster Management Services, LP, at $473,224.00. Total expenditures in the amount of $1,236,294.00 will be charged to General Fund Account 711-000-2620421-000-0000-000-049.
Contract: Shawnee Mission Tree Services, Inc., D.B.A. Arbor Masters Tree Service for the 1996-97 Fiscal Year Approval to contract with Shawnee Mission Tree Services, Inc., D.B.A. Arbor Masters Tree Service, who submitted the low bid (3 received) for tree removal and/or trimming services for the 1996-97 fiscal year. This expenditure, in the approximate amount of $20,000, is to be charged to General Fund Account 711-000-2620-420000-0000-000-052.
i. #326
APPROVAL OF FULL SERVICE CUSTODIAL ONTRACTS FOR 1 HIGH SCHOOLS FOR L996-97 FISCAL YEAI
441.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-245 PURCHASING ANO GENERAL BUSINESS
Contract; Waste Management of Oklahoma, Inc, for Refuse Services for 1996-97 Fiscal Year.
CONTRACT WITH iASTE MANAGEMENT OE| )KLAHOMA, INC. FOR lEFUSE SERVICE FOR ,99^97 FISCAL YEAR
â&#x20AC;&#x2122;DRCHASE OF 3uASSR00M rORNITURE FOR USE VT VARIOUS LOCATIONS
(continued)
Approval to contract with Waste Management of Oklahoma, Inc., who submitted the low bid of $11,973.00 per month for refuse services for the 1996-97 fiscal year. This expenditure is to be charged to General Fund Account 711-000-2620-423-000-0000-000-052.
E.
Purchase;
Classroom Furniture for use at Various Locations
Approval to purchase classroom furniture for use at various locations from the following companies who submitted the low quotations (9 mailed - 3 received);
$ 3,339.00 29,143.05 628.42 $33,110.47
Thompson Book & Supply Company Virco Manufacturing Corporation Krueger International TOTAL
These purchases are to be charged to General 611-411-1000-610-315-8400-000-000.
PURCHASE OF LAMPS MTO GLOBES FOR JSE BY CUSTODIAL SERVICES
F.
Purchase;
Lamps and Globes for Use by Custodial Services
Approval to purchase lamps and globes for use by Custodial Services from the following companies who submitted the low quotations (10 mailed - 4 returned);
Voss Lighting Brooks Supply Consolidated Electrical Dist. Hunzicker Brothers TOTAL
$
687.00 6,067.30 48.00 8,712.00 $ 15,514.30
This expenditure is to be charged to General 611-098-5300-610-000-0000-000-049.
AGREEMENT WITH aULD NUTRITION SERVICES AND THE UNIVERSITY OF CENTRAL OKLAHOMA DIETETIC INTERNSHIP IN THE COLLEGE OF EDUCATION
Fund Account
G.
Fund Account
Agreement; Child Nutrition Services and the University of Central Oklahoma Dietetic Internship in the College of Education Approval of an agreement between Child Nutrition Services and the University of Central Oklahoma Dietetic Internship in the College of Education where students participating in the Dietetic Internship will complete the requirements for supervised practice and a Masters Degree in Nutrition and Food Management.
Vote on Item H;
R. #327 RENEWAL OF AGREEMENT WITH INDEPENDENT INSURANCE AGESTS
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 6 aye, H.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
1 no.
Renewal of Agreement;
Independent Insurance Agents
Approval of renewal of Agreement with Independent Insurance Agents as consultant and authorization to pay for liability, boiler, property, and other insurance, as needed during the 1996-97 fiscal year.
WL,
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996 M-25=
PURCHASING 2kND GENERAL BUSINESS
(continued)
Description Property
Effective Dates Travelers Indemnity 7/1/96 - 7/1/97
Policy Amount $ 426,048.00
Boiler
Hartford Steam Boiler 7/1/96 - 7/1/97
$
30,000.00
Data Processing
St. Paul Insurance 7/1/96 - 7/1/97
$
29,171.00
Blanket Position Bond:
Hartford Insurance 7/1/96 - 7/1/97
Fleet Liability
National American Ins . 7/1/96 - 7/1/97
$ 429,961.00
General Liability
National American Ins . 7/1/96 - im^i
$ 340,817.00
$
16,425.00
Asbestos Removal: Longfellow Elementary School (American Asbestos, ASBESTOS REMOVAL: Inc.) LONGFELLOW ELEMENTARY SCHOOL Approval for asbestos removal at Longfellow Elementary School by This expenditure. in the amount of American Asbestos, Inc. $1,245.58, is to be charged to Building Levy Account 621-000-4300450-000-0000-000-310.
(ITEMS J-M RELATE TO BOND ISSUE PROJECTS)
Vote on Item J: ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 6 aye, J.
aye no aye aye
aye aye aye
Mrs. Silver, Mrs. Parks, Mr, Yeargain,
R. #328 APPROVAL OF CHANGE ORDER #3: HVAC SYSTEM AT THELMA R. PARKS ELEMENTARY SCHOOL
1 no.
Change Order #3: HVAC System at Thelma School (Pope Construction Company)
Reece
Parks
Elementary
Approval for Change Order #3, resulting in an increase in the amount of $61,820, for the contract with Pope Construction Company, for the DDC Controls (HVAC System) at the Thelma Reece Parks Elementary School.
Original Contract Sum Previous Change Order Amounts Current Contract Sum Net Change on C.O. #3 Total Adjusted Contract Price K.
$ 2,681,000 +9,666 $ 2,690,666 +61,820 $ 2,752,486
Change Order #4; Code Required Electrical Work at Hoover Middle CHANGE ORDER #4: School (Globe Construction Company) CODE REQUIRED ELECTRICAL WORK Approval for Change Order #4, resulting in an increase in the AT HOOVER MIDDLE amount of $1,095, for the contract with Globe Construction Company, SCHOOL for code required electrical work consisting of the addition of weatherproof electrical receptacles at the chiller yard and rooftop mechanical equipment at Hoover Middle School.
Original Contract Sum Previous Change Order Amounts Current Contract Sum Net Change on C.O. #4 Total Adjusted Contract Price
$ 1,116,100 -4,092 $ 1,112,008 +1,095 $ 1,113,103
443.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
:M-26= PURCHASING AND GENERAL BUSINESS ASBESTOS REMOVAL: EISENHOWER ELEMENTARY SCHOOL
ASBESTOS REMOVAL: SEQUOYAH ELEMENTARY, KAISEI BUCHANAN, COOLIUQ: ELEMENTARY SCHOOLS
L.
Asbestos Removal;
(continued)
Eisenhower Elementary School (Delta Engineering,
Approval for asbestos removal at Eisenhower Elementary School by Delta Engineering, Inc. This expenditure, in the amount of $3,817.00, is to be charged to Bond Fund Account 631-105-4700-450000-0000-000-206.
M.
Asbestos Removal; Sequoyah Elementary School, Kaiser Elementary School, Buchanan Elementary School, Coolidge Elementary School (Delta Engineering, Inc.) Approval for asbestos removal at the following schools by Delta Engineering, Inc. These expenditures will be charged to Bond Fund Account 631-105-4700-450-000-0000-000-OPU.
Sequoyah Elementary School Kaiser Elementary School Buchanan Elementary School Coolidge Elementary School
$ $ $ $
3,035 1,937 2,947 3,375
DISCUSSION
Mrs. Parks asked on item E, if Mr. Dean had a list of the schools where the furniture will be placed. Mr. Dean said he had mentioned in his general memo that the majority of the furniture is going to be used in the vocational programs in all of the high schools and in addition to that, the technology programs in the high schools, and Title 1, Roosevelt Middle, Webster Middle, Hawthorne Day Care, Moon Middle, Hoover Middle, Jackson, and a few elementary schools. Mrs. Silver asked on item F, if any of the companies were the ones that the gentleman referred to earlier for electrical supplies. Mr. Belphry Dean, Administrator, Purchasing Department, said he did not recall any names, but they had not had problems with the companies listed.
Mr. Kellert asked with regard to the report they heard this evening, what process they used to finally end up with the consultant? Mr. Clark said they had the name of three different firms to evaluate, and one of the firms said due to their other job, there would be a conflict of interest. They declined to do it. Another local firm wanted about $6,000 to do it. The district paid $2500 to the consultants who did it. He said they felt the principals might be a little more upfront with an outside evaluating company than they would with him. Mr. Bogle said there were two citizens who had asked to speak on this subject.
Mr. Jeffrey Belle, patron, said he thought the privatization of custodial services was a step in the right direction. He encouraged the inclusion of women, minorities, and small businesses, but said it should not be at the expense of compromise of what's in the best interests of the students, district, and community. He asked the Board to make a choice tonight that is in the best interest of all individuals. Mr. Carter asked what structure was set up for this in the contracts, and what repercussions the Board has if they don't meet them. Dr. Crawford said they were hoping to start the project July 1 and give them a couple of months to get the schools clean before the kids come. Mr. Clark said they have an additional hourly rate for extra work that might be required in case of an emergency. He said they would be uniformed and would work the regular shifts that the custodians do now. Mr. Bogle asked Mr. Clark to describe the general scope of services they would be providing. Mr. Clark said they would be doing exactly the same things that were being done now, and a whole lot better he hoped. He stated they would have a day custodian available during the day taking-care of the daily duties. The evening crew will come on after hours and do all the cleaning. Mr. Bogle asked if they had a schedule
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996 =M-27=
PURCHASING AND GENERAL BUSINESS
(continued)
for cleaning the restrooms? Mr. Clark said he thought the restrooms were to be cleaned three times daily. The classrooms are to be addressed everyday, and furniture dusted in each classroom weekly. He said hallways, corridors, and cafeterias are buffed three times a week, and reglazed once a week. Wax or more finish is to be applied quarterly. He said they are required to police the immediate grounds and pick up trash everywhere, daily. Mr. Carter asked who would be involved in evaluating these people? Mr. Clark said the principal will be the number one person to control the building. If he has a problem, he will contact Mr. Clark, who will call the contractor and let them know there is a problem. They are expected to take care of it. Mr. Yeargain said if the principal has to go through Mr. Clark to get the employee out of the school, it gave him a bad feeling on it. Mr. Yeargain said the thing that bothered him on the whole thing was the heat during the winter. He said the high school janitors know how to run the heat and what to do with the heat. He said these people will come in and not know one thing about the heat in the winter, and probably won't care. Mr. Clark said the heat is all automatically controlled now, and hopefully within the next month will be controlled out of a computer in his office. He said custodians will not have anything to do with the heat.
Mr. Yeargain asked if they would have the same personnel everyday at the same school so at least they would have some way to find out who they are. Mr. Clark said they would as long as the personnel is doing their job. Mr. Yeargain said usually the first year, there is a big savings, and by the second year it ends up being almost what they started at. By the end of the third year, they start making their profit. By that time you don't have any eployees anymore, so what can you do? Mr. Yeargain said you would probably be just as well off to keep the employees and send them to school, or clean up the mess they had started in the first place. Mr. Clark said from surveys he had gotten from neighboring schools that are privatizing, on the second and third years in some cases, the prices are actually going down.
Mr. Clark said he did not have a problem with them going back in-house anytime with this, and he thought they could find the help and train them. Mr. Walker asked if the restrictions were so high that they cut people out from bidding? He asked if Mr. Clark thought they had been fair. Mr. Clark said he thought the requirements were pretty well governed by law. He said the only other thing they possibly could have done was to bid each individual school, separately. He said he thought that would have been an administrator's nightmare.
In answer to a question from Mr. Walker, Mr. Clark said if they went districtwide with this he hoped to not have over 4 or 5 contractors. .He said some of the companies can franchise out to some independent people to work, and maybe clean one school. He said right now, they are not doing that.
Mr. Walker inquired as to what would happen to the custodians at the high schools, and how many would be affected? Mr. Clark said they were talking about 70 employees, and they have not hired any custodians for the past several months. He said they have 53 vacancies already, and those employees will assume these positions at the elementary and middle schools. He said no one would be fired or let go, but will be absorbed into other positions. In response to Mrs. Parks question, Mr. Clark said the district employs 318 custodians, and there are 53 vacancies.
L
<
445.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
â&#x2013; H-28PURCHASING AND GENERAL BUSINESS
(continued)
Mrs. Parks asked what the reasons were for the resignations? Mr. Clark said the turnover rate for custodians is about 28%. Mrs. Parks asked if the resignations had been submitted within the last 2 months, and Mr. Clark said it had been about 3 months. Mrs. Parks questioned what kind of benefits the custodians will have with the companies that take over the schools? Mr. Clark said one of the companies has hospitalization benefits, and the wage scale starts at $5.50 per hour. Mrs. Parks asked how this would affect the retirement plans for the custodians. Mr. Clark said it would not affect any of the district's employees, because the contract companies will not work any of the existing custodians. They will all continue to work for the district.
Mrs. Parks said she thought some of the custodians who were quitting were doing so because of the privatization, and some custodians had said if they would give them the proper supplies and equipment they would do a better job. Mr. Clark said in some cases that is true, but financially that would cost even more than it does now.
Mr. Carter asked if a percentage of the funds saved will go back into these schools for renovations or improvements? He asked the Board to watch the dollar amounts over the years in regard to the contract services. In regard to the consultants who reported on this item, Mr. Kellert asked what types of similar evaluations in schools or industrial work places were provided to Mr. Clark as far as the expertise in evaluating these types of conditions? Mr. Clark said Mr. McClendon had worked for the federal government and had done a lot of evaluations for the government.
Mr. Kellert said he was taken aback by the tone of the report. He said he works as a consultant with large corporations, and he usually stops short of telling them that if they choose to do nothing, it's morally .and ethically bankrupt. He said the numbers they came up with to give the actual savings are terms they received from the administration. He said he read on page 7, "improving current custodial services is both cost prohibitive." He said he wondered if the notion of it being "cost prohibitive" was not a Board decision. Mr. Kellert noted that "no supervision" struck him as a pretty strong statement. He said his idea of either working as a consultant or hiring a consultant goes along with the presentation they heard from Mr. Keitz this evening and from the workers' comp people. He said they would use a consultant to provide the Board with expertise in an area they don't have. While he had arrived at the conclusion the Board may need to go forward with this, that conclusion is not supported by the $2500 spent on this report. He said all he found it basically to be is a reproduction of information they had heard from the superintendent for this period of time including some of the very same descriptive terms. Mr. Kellert said he found the report presumptuous, and he was angered by it. Dr. Crawford assured Mr. Kellert individuals until this evening.
that
he
had
never
seen
these
two
Mr. Kellert said he would take Dr. Crawford at his word, but he had read a lot of reports that had come to this Board in the past, and the tone of this one was the tone of an angry patron coming to the Board rather than a consultant. Mr. Bogle said there was some reference made to this consultant's involvement in the selection of the recommended contractors. He thought this was a little unusual, and he was uncertain what their role might have been. Mr. Clark said they were just one of the ones recommending contractors. The others were Charles Allen, Larry Smallwood, and Mr. Clark. He said they were all involved and all did it independently. They then had a meeting to figure out which contractors they felt would be qualified to do it.
like. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996 M-29-
PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Bogle said if there were employees involved it seems more typical. He asked what, specifically, an outside consultant's role had been in this process? Mr. Clark stated that it was just an independent voice to be sure they or staff weren't tunnel-vision when looking at this. Mr. Bogle said one of his concerns is that when you have staff involved in recommendations to the Board, they understand our process and procedure, and the concerns about conflict of interest, etc. An outside party may not be familiar with our process. He asked if Mr. Clark could tell them that this outside group has no affiliation, no involvement, and no special interest in any of the firms that have been recommended to the Board? Mr. Clark said he felt they were not interested whatsoever. He said they did not appear to know any of these companies until he got them involved. Mr. Bogle asked what advice there would be if you're just selecting them on the basis of low bid? Mr. Clark said that a lot of times the low bid is not the best bid. The low bidder may not be qualified. He said in this particular interest they were recommending the low bids. Mr. Bogle said when they discussed this issue before the RFP's went out, there was a discussion about providing an opportunity for small Oklahoma City based businesses. He said he made comments about that, and that was one of the things about this that he thought was appealing. He said he assumed that would be a part of their approach to these contracts, but clearly it wasn't. He said it was designed to go after the large, corporate janitorial services, number one. Number two, it was said they might subcontract, so they might end up getting the small businesses involved, but that is after the pass through profits of the larger corporations. Mr. Bogle said that Mr. Clark had said he thought it would be unmanageable if they had more than 3 or 4 companies doing the work. Mr. Bogle said he knew some things about management, and in order to manage 70 employees there does have to be an organizational chart. You don't just turn those 70 people loose. Mr. Bogle said he was surprised that it appears they took a very off-the-shelf approach to this. You put out your RFP, go for the big companies, and there didn't seem to be any consideration given to doing business with Oklahoma City based companies. Mr. Clark said Global was an Oklahoma City based company.
Mr. Bogle asked if they had brought any information to the Board about these companies? Mr. Clark said he did not, but the owner was here tonight, and they do work for Moore Schools, Del City, and some school districts in the surrounding areas. Other than the comment that it would be cumbersome administratively to handle more than 3 or 4 companies, Mr. Bogle asked why they seem to be going toward the larger company rather than the smaller company? Dr. Crawford said when they talked about bidding this project, he asked the staff to develop bids that would get the best and most efficient bid for the school district. He explained if you were to have packaged it in very small packages and let an array of concerns bid this project, you would not get the efficiency or the savings you would get this way. He said he did not know any other way to do it and look out for the best interests of the students in the school district.
Mr. Bogle asked if the subcontracting gave opportunities to smaller companies to be involved in this process without compromising the quality of the work? Dr. Crawford said he was not aware they were going to franchise any of them, so he did not know. He said the Board may decide to try a different concept possibly with another classification of schools, and they would certainly entertain that. Mr. Clark said this bid was not let with the possibility of franchising or letting small concerns do this work. He said this was let for the companies to do it. He said first of all as far as the economical way, and everyone recommended him to do, was to bid this as one package. He said being with the large company would give even a better price. He said they would have gotten a better price if they had bid it all under one company. The reason he broke it up into three groups was hopefully to allow some of the small companies in town to bid. He said he just couldn't see breaking it down into individual schools at this time.
447.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-30; PURCHASING AND GENERAL BUSINESS
(continued)
Mrs. Parks asked what they pay custodians per hour? Mr. Clark said he thought they start them out at $5.08 per hour, and the highest paid that have been here for a long time receive about $12 to $13 an hour. Mrs. Silver asked if the high school custodians who would be moved down to other positions would remain at the same salary? Mr. Clark said they would have the same salary. Mrs. Silver questioned what Mr. Milton was referring to in his letter in regard to the OSBI security clearance, when he said to strengthen the provision to include OSBI checks for all contract employees and have them submitted to the district within ten days of hiring? Mr. Clark said they had in the specifications that they were going to run an OSBI check on all their employees and submit them to Mr. Clark before they are allowed to work for the district. Mrs. Silver asked if the recommended companies had all agreed to do that? Mr. Clark said they had, and it was in the contract.
Mrs. Silver asked what the process would be if an employee was going to be let go? Mr. Clark said he thought it would just be to tell them they are fired.
Mr. Clark said none of the bids include equipment that after a period of time the district owns. Mrs. Silver asked if any of the companies that were bidding on this had this inclusion regarding equipment? Mr. Clark said, "no." Mrs. Parks said if they hire these people and they stay 2 or 3 years, and they own the equipment, the district is not much better off. Mr. Clark said the district doesn't have any equipment now. He said to get the equipment they need, it would take around $500,000. Mrs. Parks said when they changed management, that was one of the things they were going to do.
Mr. Yeargain asked if they estimated any of the middle schools when they took these bids? Mr. Clark said they did and the middle schools were about 1/2 cent per square foot more, but not a whole lot more. Mr. Yeargain said he thought the middle schools would be in worse shape than the high schools. Mr. Clark said middle schools would be a good target, but the reason they chose the high schools, first of all, was because of the number of personnel involved. He said there were more personnel involved in high schools and they could absorb that many in turnover rate. He said also there were more dollar savings in taking the high schools than there would have been with the middle schools. Mr. Walker stated that a couple of weeks ago when they had a Board meeting he declared what he considered a conflict of interest and abstained from voting. Since that time he had been apprised of the situation and how this is handled, and he did not believe that to be the case. He said he would participate in the vote tonight. In regard to the vote on the Change Order for the Thelma R. Parks Elementary School, Mr. Walker said he asked this to be voted on separately because he could not personally support an increase in the cost of the Thelma Parks School, especially for air conditioning when they voted other schools being over budget and overrun, could not be air conditioned. He said he did not intend to support this whether it is needed or not.
Dr. Crawford said the Board considered the controls for HVAC systems about a year ago, and at that time the systems were limited to the 20 boiler/chiller projects that were ongoing at that time. He said he believed that the Board at that time thought the specifications were prepared that enabled them to reference those for the remainder of the HVAC projects. In checking the specifications, they learned they must consider the controls on HVAC projects from this time forward individually or outside the scope of that original set of specifications and thus, the contract. He said these are owner furnished controls and are considered a part of the owner owned controls in the October 9 budget.
448. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996 â&#x2013; M-31
PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Bogle asked if not voting for this would mean the school would not have air conditioning or simply would not have central controls. Dr. Crawford said he thought the system would work, but they would have no way of governing the process. Mr. Clark said it would not work without some controls. He noted it would not effect the budget of the school as it was already in the owner furnished equipment. He said the change order amount was what they would give the contractor to furnish the controls, and they would take the money from the owner furnished equipment contract. Mr. Clark said the system would not work without some controls, although they did not have to have the total package. Mr. Bogle asked Mr. Clark if this is money that was already spent elsewhere? Mr. Clark said it was encumbered in the owner furnished part .of the contract. Mr. Bogle asked if this was an actual $61,000 increase to the cost of the school? Mr. Clark said it was not, but it did increase the contract to that contractor. Pope Construction. However the $61,000 was already budgeted in the Thelma Parks School with owner furnished equipment with the chillers, boilers, unit ventilators, and controls. Mr. Kelly said the cost of the estimates for the Parks School. furnished equipment, and were not noted it would not increase the total contract.
controls were included in the cost He said they were part of the owner part of this particular contract. He total cost, but would increase this
Mr. Kellert asked if the amount was the same? Mr. Black, contractor for the Parks Elementary Schools, said it represented about a $5,000 increase from what the contract originally was bid for. He said the original contract was for $56,000. He said since they were not going to use the chiller type systems throughout all the schools, there has been an increase from the contractor's cost to $61,000. He said the reason the increase is there is that he was going to plan on going with a different controls contract. Mrs. Silver asked about the comment by Mr. Clark that legally they couldn't extend the contract they had as the Board had planned to, which probably would encompass all the schools they are going to continue DDC controls on. She asked who was responsible for this contract? Mr. Clark said Dr. Isch and The Benham Group wrote the specs on that to start with. Mrs. Silver said it was the Board's understanding that it would continue on. Mr. Clark agreed that was his understanding too. He said he was not involved, but was told that they could do all their schools under it, but found out legally they couldn't. Mrs. Silver asked who said that was no longer legal? Mr. Clark said the district Legal Counsel told him that and he called the State School Board Association and asked about it.
Mrs. Silver asked if they had any recourse to The Benham Group or whoever told them in error? She asked if the district Legal Counsel concurred that was true? Mr. Clark said he was not sure about that. Mrs. Silver said she would like to know if it is true that our Legal Counsel did say it could be a continuing contract and then later came back and said it was not. Mr. Clark said the $5,000 is the reason they wanted to do it in-house, because that is the contractor's mark up on these controls.
In response to a question from Mrs. Silver, Mr, Clark said there were about 55 schools left that use the controls, but the rooftops would not be as much.
449.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
M-3Z'
STATEMENT(S) OF CERTIFICATION
CERTIFICATION STATEMENT(S) TO:
BOARD: OF EDUCATION
I haraby certify to the bast of my knowledge that the recommendation for expenditure of Bond funds for Change Order, #3, resulting in an increase in the amount of Sfix^aaq, for the contract with Pope Construction Company in the Soard of Education Meeting agenda of June 17, 199,|ยง is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
(Data)
to
:
board
of
EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change order. #4, resulting in an iacrease ia the amount ef 31.09 5, for the contract with Globe Construction Company in the Board of Education Meeting agenda of June 17, 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
(Da*<)
A-15
450.
M-33
TO:
BOARD or EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for asbestos removal at Eisenhower Elamantarv School by Delta Engineering, Inc..- in the Board of Education Meeting agenda of June 17 , 199S is proper in all respects and is within the guidelines for the projects approved by the electors of thia district in the October 12, 1993, Bond Election.
-â&#x2013; to -Q G
(Date)
TOi
BOARD OP EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for aabeatos, removal a.t...y.flcniQvah Elementary school, Kaiser Elementary School., Buchanaa glmntayy__ School., and _ Coolidge Elementary Sct^ool -by__ Engineering..- Inc... in the Beard of Education Meeting agenda of June 17? 199g is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
^rjAly Clark
u
Mr. Bob Warner
(Date)
A-16
451. MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
â&#x2013; M-34
UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE) CITIZENS'
COMMENTS
(NONE)
BOARD
M E M B E R S'
COMMENTS
Mr. Carter asked for a communique regarding when they would have the neighborhood schools presentation by the superintendent, and when they would have a review of Board policies. Mr. Kellert requested to see the earliest possible date that they could look at the redistricting issue. He said originally it was set up for summer. He didn't know if staff could get it ready by then, but he thought November seemed late.
Dr. Kimball said the original time was in the summer and that would allow for the town meetings throughout the fall, and potentially the vote would be in October. He said he could have that ready by the July 15 meeting. Mr. Bogle asked as they approached this, that they not get too far out in front of the Board in terms of very specific ideas. He felt they needed to be brought along before they start bringing along patrons.
Mr. Bogle said he would leave tonight feeling that the Belle Isle School idea was a lost opportunity for the district, but he would tell them he found himself arguing for a proposal that he did not fully support. He said to his disappointment, they did not have the kind of financial analysis the Board needs to make those kinds of decisions. He thought they had enough time to put together that kind of analysis. He said he held some reservation about the Belle Isle School because of the lack of that information. EXECUTIVE
R. #329 APPROVAL FOR EXECUTIVE SESSION AT 12:45 A.M.
MOTION: SECOND:
SESSION
Thelma R. Parks Kenny Walker
MOVE FOR APPROVAL TO GO INTO EXECUTIVE SESSION FOR ITEM A: A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; AND ITEM B: DISCUSSION REGARDING THE EMPLOYMENT AND EVlkLUATION FOR THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 0. S. SEC 24 A.7 (A) (1) AND (2) AND 70 O.S. SECTIONS 6-101 AND 101.11]. ROLL CALL
Mr. Mr. Mr. Mr,
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0. a.m.
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
The Board went into Executive Session at
aye aye aye
12:45
452.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996 :Mâ&#x20AC;&#x153;35
R E C 0 N V E N E
IN
S E S SION
0 P E N
Michael Carter Thelma R. Parks
MOTION: SECOND:
R. #330 APPROVAL TO RECONVENE IN OPEN SESSION AT 12:46 A.M
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0. IN
OPEN
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
The Board reconvened at 12:46' a.m.
SESSION
Mr. Bogle announced that there was no additional business for the Board.
ADJOURNMENT
There being no further business, the meeting adjourned at 12:47 a.m. The motion for adjournment was made by Thelma R. Parks and seconded by Michael Carter. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING HAS ADJOURNED.
R. #331 ADJOURNMENT 12:47 A.M.
453.
MINUTES OF THE REGULAR MEETING OF JUNE 17,
1996
F M-36
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Minutes
approved
_________ ,
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by
the
1996.
Board
of
Education
this
"T-
jay
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
Witness my hand and seal of this School District this 3 _______ , 1996.
clerk, Oklahoma City Board of Education
(SEAL)
day
454.
MINUTES OF THE SPECIAL MEETING OF JUNE 26, 1996
M-1
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, JUNE, 26, 1996, AT 7:00 P.M.
PRESENT!
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Tom Yeargain, District 7
President Member Vice President Member Member Member
ABSENT:
Michael Carter, District 6
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order, invocation and led the pledge of allegiance.
ROLL
Mr.
Bogle
gave
the
CALL
ROLL CALL
At the time of the Roll Call, six (6) members of the Board were present. Mr. Michael Carter was absent from the meeting.
INTRODUCTION
VISITORS
OF
(NONE)
MINUTES
MOTION: SECOND:
OF
PREVIOUS
MEETING (S)
Thelma R. Parks Terri Silver
R. #33;^
MOVE FOR APPROVAL OF THE MINUTES OF SPECIAL BOARD MEETING, MAY 23, 1996; SPECIAL BOARD MEETING, MAY 31, 1996; REGULAR BOARD MEETING, JUNE 3, 1996; AND SPECIAL BOARD MEETING, JUNE 11, 1996. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
MOTION CARRIED 6-0.
BOARD
MEMBER S'
BUSIN ESS/COMMENTS
BUSINESS 1.
Discussion of the Dunjee School Community Enterprise Center Proposal as submitted by the Dunjee All-School Association.
2.
First reading of recommended revisions to Board GENERAL COUNSEL, as shown on the following pages.
Policy
B-17:
APPROVAL OF MINUTES OF SPECIAL BOARD MEETING, MA 23, 1996; SPECIAL BOARD MEETING, MA 31, 1996; REGULAR BOARD MEETING, JUNE 3, 1996; AND SPECIAL BOARD MEETING, JUNE 11, 1996
455.
MINUTES OF THE SPECIAL MEETING OF JUNE 26, 1996 M-2 30ARD MEMBERS' BUSINESS/COMMENTS
(continued)
DISCUSSION [t was reported that the income from the Dunjee and Tyler Schools at the present time is $1700 per month.
3oard members requested that staff collect additional information in regard to Dunjee School and bring it back to the Board. Some questions ;hey would like to have a report on are: The nature of the organization wishing to have the school; whether it is a non-profit organization; what kind of contract it would be; the value of the property; the effect on the current tenants; the financial source implications; and the Legality of giving public property to a private organization. Regarding Board Policy B-17, SCHOOL ATTORNEY, it was requested that the committee develop recommendations for the in-house attorney and the outside attorneys, and bring this policy back for the Board's consideration at the next regular meeting of the Board. The Board requested the information be given to them for their review before the meeting.
456.
MINUTES OF THE SPECIAL MEETING OF JUNE 26, 1996
M-3
BOARD
MEMBERS' BUSINESS/COMMENTS
(continued)
The Board way employ attorneys or law firms to advise, counsel
and represent the school district on all matters of a legal
nature.
Additional legal counsel may be retained by the Board
from time to time as circumstances may require.
The Board
shall enter into a written contract with legal counsel setting
forth
the
terms
compensation and
conditions
and
reimbursement
of of
employment,
expenses.
methods
The
of
contract
shall be reviewed and renewed, at the discretion of the Board,
at the first regular meeting of the Board held each fiscal The duties of legal counsel shall be:
year.
A.
To
maintain
a
working
knowledge
of
laws
all
pertaining to the operation of the school district; B,
To attend all regularly scheduled meetings of the
Board,
special
meetings
of
meetings
committees
of
of
the
Board,
the
Board
and for
such
which
counsel's attendance is reguested;
C.
To be ayailable to the President of the Board and
the Chief Executiye Officer of the Board to proyide legal adyice, with respect to existing and proposed
policies,
procedures,
programs
and
actiyities
within the jurisdiction and responsibility of the
Board; A-3
1 of 3 (B-17)
457.
MINUTES OF THE SPECIAL MEETING OF JUNE 26, 1996 M-4
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
To review all contracts submitted to the Board for approval and submit to the Board such opinions and
recommendations as deemed necessary; To
continually
review
procedures,
policies,
existing
the
and
programs
proposed
and
activities
within the jurisdiction and responsibility of the
Board
as
relate
they
to
the
laws,
opinions
authorities,
hereinbefore
rules,
regulations
forth,
and submit to the Board such opinions and
and
set
recommendations as necessary; To give the highest priority to the needs of the
its
and
Board
president
the
to
respect
with
availability of time and services; To represent the Board in litigation to which the
is
Board
made
a
special
supervision over Board
for matters
an
In
party
emergency,
proceedings
or
of
and
provide
to
general
counsel retained by the
litigation or negotiations;
counsel
appeals
institute
may
with
respect
legal
to
pupil
transfers on behalf of the Board with the approval of
the
Board
President
and/or
designee,
and
an
insufficient number of Board members are available
to
meet
and
authorize
the
proceeding
within
pertinent time constraints or there is insufficient time
to
schedule
a
meeting
to
authorize
the
proceedings.
A-4
2 of 3 (B-17)
458.
M-5
H.
XU proviae one aoove proressi onal ieoal services to
the Board
as
an
independent
contractor
or as
an
employee of the Board r To recommend consultation and professional sp.rvicpq in areas of leqal expertise in situations arisina in
the
district
school
that
are
bevond
fhp
competence of counsel: To represent members of the Board and emnlovees nf
the district when allowable by law and authorized
by the Board; and
K.
To perform such other duties as are authorized by
the Board.
Legal Reference:
Oklahoma Statutes 70 ยง5-117 A-5
3 of 3 (B-17)
459.
MINUTES OF THE SPECIAL MEETING OF JUNE 26, 1996
M-6 SUPERINTENDENT'S
REPORT
APPROVAL OF CONTRACT FOR WORKERS' COMPENSATION ADMINISTRATION FOR 1996-97 SCHOOL YEAR; OKLAHOMA SCHOOL ASSURANCE GROUP Approval of a contract with the Oklahoma School Assurance Group for Workers' Compensation Administration for the 1996-97 school year. Also listed for Board consideration are the three options presented at June 17, Board meeting.
Option 1
Enter into negotiations with CABA Special Services
Option 2 Enter into negotiations with Claims and Risk Services Option 3 MOTION: SECOND:
Enter into negotiations with Insurers Management/Oklahoma School Assurance Group
Loss
Kenny Walker Terri Silver
R #33 3 APPROVAL OF OPTION 3, TO ENTER INTO MOVE FOR APPROVAL OF OPTION 3, TO ENTER INTO NEGOTIATIONS WITH LOSS MANAGEMENT/OKLAHOMA SCHOOL ASSURANCE INSURERS LOSS COMPENSATION FOR THE 1996-97 SCHOOL YEAR. management/oklahoM SCHOOL ASSURANCE GROUP FOR THE ROLL Mr. Kellert, aye WORKERS' COMP CALL Mr. Walker, aye PROGRAM FOR THE Yeargain, Mr. no 1996-97 SCHOOL YEAR.
NEGOTIATIONS WITH INSURERS GROUP FOR THE WORKERS â&#x20AC;&#x2DC;
Mrs. Mrs. Mr.
Silver, Parks, Bogle,
aye isLain aye
MOTION CARRIED 4 aye, 1 no, 1 abstain 2.
SECONDARY SCHOOLS RE-DISTRICTING REPORT
Secondary Schools Re-Districting Report
Dr. Crawford presented two matters that the Board needs to decide on prior to drawing the maps and assessing the demographic effects of new attendance boundary lines for the middle and high schools to move the district toward "neighborhood" secondary schools. Dr. Crawford said the first of these is the question of attendance boundaries for Southeast High School, since at the present time Southeast has no assigned attendance zones and functions similarly to the Classen "magnet" school with enrollment by application only. Functionally, however, the school is more similar in operation to Northeast High School, in that it offers a traditional high school curriculum with a maget school within the school. Maps of high schools attendance boundaries will obviously be very different if Southeast is assigned attendance zones within Board District 7. It is important to note that although attendance boundaries for Southeast would be established within District 7, it would not encompass "all" of District 7. The second issue Dr. Crawford presented was the need for alternative education facilities for chronically disruptive students. He said it has been expressed many times by the Board, as well as within the community, that students who are repeatedly disruptive to the educational process deprive other students of their educational rights. If we desire to provide these students an educational setting for success, we must plan where to house such a program. Some of the solutions to the need for alternative education facilities mentioned by Dr. Crawford were re-utilizing one of the secondary school buildings for such a purpose; looking for attractive lease rates for housing the administrative offices elsewhere, and remodeling the administration building to function once again as a school; purchasing a new building or renovate one of the district's closed campuses to house the school. Dr. Crawford said if the Board were to desire to reutilize one of the existing secondary campuses in this manner, it would have obvious and immei^iate implications for the boundary lines of the other secondary schools.
460.
MINUTES OF THE SPECIAL MEETING OF JUNE 26, 1996 M-7
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Dr. Crawford suggested that it might be better to schedule a special Board meeting during July or August to consider this topic singularly rather them having it considered among numerous agenda items at a regularly scheduled meeting.
PERSONNEL MOTION: SECOND:
AND
ENCUMBRANCES
Terri Silver Thelma R. Parks
R. /j334>
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES LISTED ON THE FOLLOWING PAGES. Kellert, Mr. Walker, Mr. Mr. Yeargain
ROLL CALL
aye aye no
ITEMS lA AND IB AS
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no aye
MOTION CARRIED 4 aye, 2 no. Mrs. Parks originally voted "aye" on this motion, but later said she had some concerns about some items, and since she had not had an opportunity to talk about them she wished to change her vote to "no." As there were no objections from the Board, her "no" vote was allowed to stand.
Note:
la.
Approval of the following:
A.
Certified Personnel
The employment and reemployment of certified personnel as recommended by the Superintendent for the 1996-97 fiscal year. Salaries for these employees shall be as follows: (1)
Prior to the approval of the Collective Bargaining Agreement by the Board and the certified employees' representative organization, certified employees shall be paid at the rate previously approved for the 1995-96 fiscal year.
(2)
After approval of the Collective Bargaining Agreement and the negotiated salary schedule for the 1996-97 fiscal year by the Board and the certified employees' representative organization, certified employees shall be paid at the rate set forth in the approved salary schedule for their positions.
B.
Principals and Assistant Principals
The employment and reemployment of principals and assistant principals as recommended by the Superintendent for the 1996-97 fiscal year. Salaries for these employees shall be as follows: (1)
Prior to the approval of the 1996-97 salaries for principals and assistant principals, those principals and assistant principals shall be paid at the rates established by the Board for the 1995-96 fiscal year.
(2)
After approval of the 1996-97 salaries for principals and assistant principals, those principals and assistant principals shall be paid at the 1996-97 rates established by the Board.
C.
Certified Salary Adjustments
All certified personnel salaries shall be subject to any necessary adjustments required by law to bring the total of all certified personnel contracts within the amount of valid appropriations approved for such purposes.
APPROVAL OF PERSONNEL AND ENCUMBRANCES ITEM lA AND IB AS LISTED
461.
MINUTES OF THE SPECIAL MEETING OF JUNE 26, 1996
b=: 1=
M-8
(continued)
PERSONNEL AND ENCUMBRANCES
Non Certified Personnel
D.
The employment and reemployment of noncertified personnel, on a month-to-month basis, as recommended by the Superintendent during the 1996-97 fiscal year. Salaries for these employees shall be as follows:
(1)
Prior to the approval of a Collective Bargaining Agreement by the Board and the noncertified employees' representative organization, noncertified employees shall be paid at the rate previously approved for the 1995-96 fiscal year.
(2)
After approval of the Collective Bargaining Agreement and the negotiated salary schedule for the noncertified employees' representative organization, noncertified employees shall be paid at the rate established for 1996-97.
E.
Employees Not Represented by an Employee Organization
The employment or reemployment of employees, who are not represented by an employee organization, as recommended by the Superintendent for the 1996-97 fiscal year. (1)
Prior to approval of the 1996-97 salaries for employees who are not represented by an employee organization, salaries shall be paid at rates established by the Board for 1995-96.
(2)
After approval of the 1996-97 salaries for employees who are not represented by an employee organization, those employees shall be paid at the 1996-97 rates established by the Board.
F.
Retroactive Salary Adjustment â&#x20AC;&#x201D; All Employees
Following the finalization and approval of the 1996-97 Collective Bargaining agreements and/or salaries established for employees not represented by an organization or group, salaries shall be paid retroactive from July 1, 1996, or from the approved date(s) in the various agreements or memorandums of understanding. lb.
Recommend approval of encumbrances pages.
as
listed on
the
following
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (31-9610480 through 11-9610769) written during the period 6/11/95 through 6/21/95. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9610480 TO 9610769 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. ft
EDWARD ROMERO
DATE
MINUTES OF THE SPECIAL MEETING OF JUNE 26, 1996
M-9 PURCHASING MOTION: SECOND:
AND
GENERAL
BUSINESS
Frank Kellert Terri Silver
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH S AS LISTED ON THE FOLLOWING PAGES.
ROLL CALL
Kellert, Mr. Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye no
R. #335 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH S AS LISTED
MOTION CARRIED 5 aye, 1 no. Purchase of Computer Equipment:
Vocational Departments
Approval to purchase computer equipment for use by Vocational Departments at various locations from the following companies who submitted the low quotations on specifications and/or general conditions (9 mailed - 3 returned):
PURCHASE OF COMPUTER EQUIPMENT VOCATIONAL DEPTS.
$
37,165.00 248,211.00 $ 285,376.00
Micro Age of Oklahoma City United Systems TOTAL
These purchases are to be charged to General Fund Account 611-421-1000-740-000-0000-000-000.
B.
Purchase of Mainframe Disk Storage Information Services (IBM Corporation)
Subsystem:
Management PURCHASE OF
Approval to purchase a mainframe disk storage subsystem for use by Management Information Services from IBM Corporation. This expenditure, in the total amount of $159,921.00, is to be charged to General Fund Account 611-000-2844-740-000-0000-000-055.
MAINFRAME DISK STORAGE SUBSYSTEM: MIS
Purchase of Audio-Visual Equipment for Use at Various Locations PURCHASE OF AUDIO(Harry's TV, Video, and Appliance) VISUAL EQUIPMENT FOR USE AT
Approval to purchase audio-visual equipment for use at various VARIOUS LOCATIONS locations from Harry's TV, Video, and Appliance who submitted the low quotation (9 mailed - 5 returned). This expenditure in the total amount of $8,210.00, is to be charged to General Fund Account 611-421-1000-740-390-9980-000-000 (Carl Perkins Grant.) Purchase of Custodial Supplies:
Custodial Services
Approval to purchase custodial supplies for use by Custodial Services from the following companies who submitted the low quotations on specifications and/or general conditions (16 mailed 11 returned):
Lustre Bright Chemical Grainger BFR Industrial Supply Craver Supply Central Maintenance Supply Unisource Nationwide Paper Company Ansley Paper Company MasSCO Maintenance Supply Harvey Sales Company TOTAL
! 28 ,023.00 27 ,540.05 6 ,413.00 58 ,250.70 66 ,589.63 170 ,510.00 9 ,224.40 26 ,418.60 62 ,762.14 47 ,117.00 $502,848.52
These purchases are to be charged to General Fund Account 611-098-5300-610-000-0000-000-049.
PURCHASE OF CUSTODIAL SUPPLIES CUSTODIAL SERVICES
f
463.
MINUTES OF THE SPECIAL MEETING OF JUNE 26, 1996
M-10 PURCHASING AND GENERAL BUSINESS Purchase of Paint Supplies;
PURCHASE OF PAINT SUPPLIES: MAINTENANCE DEPT.
(continued)
Maintenance Department
Approval to purchase paint supplies for use by the Maintenance Department from the following companies who submitted the low quotations on specifications and/or general conditions (8 mailed 4 returned): 736.40 1,095.20 14,070.00 1,972.00 $ 17,873.60 $
Devoe Paint Company H-I-S Paint Manufacturing Company Del Paint Manufacturing Crown Paint Company TOTAL
These purchases are to be charged to General Fund Account 611-000-2620-610-000-0000-000-051.
Purchase of Instructional Department and Title 1
PURCHASE OF INSTRUCTIONAL SOFTWARE AND VIDEOS: VOCATIONAL DEPT. AND TITLE 1
Software
and
Videos;
Vocational
Approval to purchase instructional software and videos for use by the Vocational Department and Title 1 from the following companies:
7,784.86 10,260.80 13,950.75 $ 31,996.41 $
Nasco The School Company Teachware TOTAL
These purchases are to be charged to the following accounts:
623-531-1000-650-429-1050-000-000 $ 7,500.00 (This purchase has been approved on our Federal Educational Grant and/or Programs) The following Grant:
are
to
be
purchased
611-421-1000-650-314-8600-000-000 611-421-1000-650-317-8530-000-000 TOTAL Purchase of Xerographic Paper/Stock Paper; Department and MIS (Sam's Club)
PURCHASE OF XEROGRAPHIC PAPER/STOCK PAPER: SUPPLY AND DISTRIBUTION DEPT. AND MIS
from the
Carl
Perkins
18,045.66 6,450.75 $ 31,996.41 Supply and Distribution
Approval to purchase xerographic paper/stock paper for use by Supply and Distribution Department/MIS from Sam's Club who submitted the low quotations (re-buy from Quotation #8363 previously approved by the Board). This expenditure, in the total amount of $100,000 is to be charged to General Fund Account 611000-3200-610-000-0000-000-039.
Purchase of Galvanized Fence, Parts, and Supplies; Department (Warehouse Stock)
PURCHASE OF GALVANIZED FENCE, PARTS, AND SUPPLIER MAINTENANCE DEPT.
Maintenance
Approval to purchase galvanized fence, parts, and supplies for use by Maintenance Department (warehouse stock) from the following companies who submitted the low quotations (7 mailed - 3 returned); National Wholesale Company Acme Wholesale Company Rex Playground Equipment TOTAL
$
4,732.40 6,681.98 18,312.00 $ 29,726.38
These purchases are to be charged to General Fund Account 611-000-2620-610-000-0000-000-051. BuEANING AND i’INISUING HARDWOOD •LOORS AT VARIOUS SCHOOLS: JANI-KING )F OKLAHOMA.
I.
Cleaninq and Finishing Hardwood Floors at Various Schools; King of Oklahoma
Jani-
Approval for cleaning and finishing hardwood floors at various schools by Jani-King of Oklahoma. This expenditure is not to exceed $50,000 and is to be charged to General Fund Account 611112-2620-450-000-0000-000-051.
464.
Amended page as approved at Board Meeting of August 19, 1996.
MIMIITES OF THE SPECIAL MEETTMCt OF -TIIWE 3fi.
IQQfi M-11
PURCHASING AND GENERAL BUSINESS
(continued)
Purchase of Heat and Air Parts and Supplies; (Warehouse Stock)
Maintenance Services
Approval to purchase heat and air parts and supplies for use by Maintenance Services (warehouse stock) from the following companies who submitted the low quotations (8 mailed - 5 returned):
Boone & Boone Sales Hambrick-Ferguson, Inc. Honeywe11, Inc. Federal Corporation Bradford Industrial Supply TOTAL
PURCHASE OF HEAT AND AIR PARTS AND SUPPLIES: MAINTENANCE SERVICl
$
9,542.80 1.853.96 3.807.96 15,573.53 7,885.01 $ 38,663.26
These purchases are to be charged to General Fund Account 611-000-2620-610-000-0000-000-051.
K.
Contract for Tree Removal and/or Trimming Services for the 1996-97 Fiscal Year: Shawnee Mission Tree Services, Inc., D.B.A. Arbor Masters Tree Service Approval to contract with Shawnee Mission Tree Services, Inc., D.B.A. Arbor Masters Tree Service, who submitted the low bid (3 received) for tree removal and/or trimming services for the 1996-97 fiscal year. This expenditure, in the approximate amount of $20,000, is to be charged to General Fund Account 711-000-2620-420000-0000-000-052.
L.
Contract for Relininq and Installation of Underground Gasoline Storage Tanks: Garage Services Approval of contract with Petroleum Marketers, Inc., for relining and installation of underground gasoline storage tanks for use by Garage Services. This expenditure in the amount of $23,120.00 is to be charged to General Fund Account 611-000-2790-740-000-0000000-063.
M.
Purchase of Plumbing Supplies:
Warehouse Stock
Approval to purchase plumbing supplies (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (13 mailed - 4 returned):
Grainger, Inc. Hajoca Corporation Federal Corporation Central Plumbing Supply TOTAL
CONTRACT FOR TREE REMOVAL AND/OR TRIMMING SERVICES FOR THE 1996-97 FISCAL YEAR: SHAWNEE MISSION TREE SERVICES, INC, D.B.A. ARBOR MASTERS TREE SERV. CONTRACT FOR REEJNING AND INSTALLATION OF UNDERGROUND GASOLINE STORAGE TANKS: GARAGE SERVICES
PURCHASE OF PLUMBING SUPPLIES: WAREHOUSE STOCK
$
442.09 19,976.68 5,320.83 22,002.52 $ 47,742.12
These purchases are to be charged to General Fund Account 611-000-2620-610-000-0000-000-051.
N.
Purchase of Instructional Aids for Use at Various Locations:
ETA
Approval to purchase instructional aids for use by various locations from ETA. This expenditure in the total amount of $26,178.65, is to be charged to account #623-721-2213-650-191-1120000-075, and has been approved on our Federal Educational Grant and/or Programs (Math/Science Grant).
Purchase of Electrical Supplies: Maintenance (Consolidated Electrical Distributors, Inc.)
Department
Approval to purchase electrical supplies for use by the Maintenance Department from Consolidated Electrical Distributors, Inc., who submitted the low quotation on specifications and/or general conditions (10 mailed - 5 returned). This expenditure in the total amount of $42,173.15 is to be charged to General Fund Account 611000-2620-610-0000-000-051.
Purchase of Heat and Air Equipment Services (Warehouse Stock)
and Supplies:
Maintenance
Approval to purchase heat and air equipment and supplies for use by Maintenance Services (warehouse stock) from the following companies who submitted the low quotations (8 mailed - 5 returned):
PURCHASE OF INSTRUCTIONAL AID; FOR USE AT VARIOUJ LOCATIONS: EEA
PURCHASE OF ELECTRICAL SUPPLIEi FOR MAINTENANCE DEPT.
PURCHASE OF HEAT AND AIR EQUIPMENT AND SUPPLIES: MAINTENANCE SERV.
f
465.
Amended page as approved at August 19, 1996 Board Meeting.
MINlITES-OJE-THE-SPRr.TAT. MEETTNfL-OF JUNE 26, 1996
1^-12
PURCHASING AND GENERAL BUSINESS
(continued)
Hambrick-Ferguson Honeywe11, Inc. Bradford Industrial Grainger, Inc. $ TOTAL This purchase is to be charged to General 000-2620-740-000-0000-000-051. PURCHASE OF LUMBER: MAINTENANCE SERV.
MJTHDRIZATION OF TRANSFER OF FUNDS ABOVE 1995-96 ESTIMATED REVENUES INTO WORKERS' COMPENSATION RESERVES PURCHASE OF STOCK FOR MIS
Q.
Purchase of Lumber;
R.
Authorization of Transfer of Funds Above 1995-96 Estimated Revenues into Workers' Compensation Reserves
Approval to authorize transfer of funds above 1995-96 estimated revenues into Workers' Compensation Reserves to help offset anticipated liabilities. S.
Purchase of Stock Paper; (Resource Net International)
Management
Information
Services
Approval to purchase stock paper for use by Management Information Services from Resource Net International who submitted the low quotation (12 mailed - 4 returned). This expenditure, in the total amount of $14,986.62, is to be charged to General Fund Account 611000-2844-610-000-0000-000-055. Telephone System Upgrade; Oklahoma City Public Schools Service Center (Quality Cabling Telecommunications, Inc.) Approval for the expenditure of funds for the telephone system upgrade at the Oklahoma City Public Schools Service Center by Quality Cabling Telecommunications, Inc. This expenditure in the amount of $17,500 is to be charged to General Fund Account 611-0002620-450-000-0000-000-051.
EXECUTIVE MOTION: SECOND:
SESSION
Frank Kellert Kenny Walker
MOVE TO GO INTO EXECUTIVE SESSION FOR DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION FOR THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) AND 70 O.S. SECTIONS 6-101 AND 101.11].
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
MOTION CARRIED 6-0.
R. #337 RECONVENE IN OPEN SESSION iVT 11:45 P.M.
Maintenance Services (Crutcho Lumber, Inc.)
Approval to purchase lumber for use by Maintenance Services from Crutcho Lumber, Inc., who submitted the only quotation in the amount of $10,045 and is to be charged to General Fund Account 611000-2620-610-000-0000-000-051.
T. APPROVAL OF TELE IE PHONE SYSTEM UPGRAlD: AT SERVICE CENTER: QUALITY CABLING TELECOMMUNICATIONS INC.
R. #336 APPROVAL OF EXECUTIVE SESSION AT 9:55 P.M.
25,108.05 80.00 11,625.15 14,668.28 51,481.48 Fund Account 611-
IN
OP E N
MOTION: SECOND:
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
The Board went into Executive Session at 9:55 p.m
SESSION
Thelma R. Parks Tom Yeargain
MOVE THAT THE :BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
The Board reconvened at 11:45 p.m.
No action was taken after the executive session.
aye aye aye
466.
MINUTES OF THE SPECIAL MEETING OF JUNE 26, 1996
H-13;
ADJOURNMENT There being no further business, the meeting adjourned at 11:46 p.m. The motion for adjournment was made by Kenny Walker and seconded by Tom Yeargain. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
R. #338
ADJOURNMENT AT 11:46 P.M.
467.
MTWTTTRS OF THR SPRCTAT, MRRTTMG OF .TIIMR 7fi.
1 QQfi
M-14:
(There is no audio cassette recording of this meeting on file due to technical difficulties.)
Minutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the , 1996.
Board
of
Education
this
2-*^.2
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
Witness my hand and seal of this School District this J ______ , 1996.
Clerk, Oklahoma City Board of Education
(SEAL)
day
468.
MINUTES OF THE REGULAR MEETING OF JULY 21,
1996
K-1 THE
BOARD OF
EDUCATION OF
OKLAHOMA COUNTY,
OKLAHOMA,
INDEPENDENT
SCHOOL DISTRICT
NUMBER 89
OF
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JULY 22,
1996, AT 7:00 P.M. PRESENT:
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6
President Member Vice President Member Member Member
ABSENT:
Tom Yeargain, District 7
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
Mr. Ron Bogle called the meeting to order. Mr. Frank Kellert gave the invocation and led the pledge of allegiance.
ROLLCALL
CALL TO ORDER
ROLL CALL
At the time of the Roll Call, six (6) members of the Board were present. INTRODUCTION
-OF
VISITORS
Mrs. Thelma R. Parks introduced Representative Kevin Cox. MINUTES
MOTION: SECOND:
OF
PREVIOUS
MEETING (S)
Terri Silver Thelma R. Parks
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, JUNE 17, 1996 AND SPECIAL BOARD MEETING, JUNE 26, 1996. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. silver. Mrs. Parks, Bogle, Mr.
aye aye aye
MOTION CARRIED 6-0.
BO A RD
M EMBERS '
B U S I N E
s s / c
0 M M E N T S
BUSINESS
1.
Consideration of the Dunjee School Community Enterprise Center Proposal as submitted by the Dunjee All-School Association.
R. #339 APPROVAL OF MINUTS OF REGULAR BOARD MEETING JUNE 17, 1996 AND SPECIAL BOARD MEETING, JUNl 26, 1996
469.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
H-2 BOARD MEMBERS' BUSINESS/COMMENTS MOTION: SECOND:
(continued)
Thelma R. Parks Michael Carter
MOVE FOR APPROVAL OF THE DUNJEE SCHOOL COMMUNITY ENTERPRISE PROPOSAL AS SUBMITTED BY THE DUNJEE ALL-SCHOOL ASSOCIATION.
CENTER
CITIZEN'S COMMENTS 1.
Representative Kevin Cox^ spoke in favor of the Dunjee School Community Enterprise Center Proposal. He encouraged the Board to consider it.
2.
Theotis Payne, patron, urged the Board to move expeditiously and approve the proposal for the Dunjee School Community Enterprise Center.
3.
Reverend W. B. Parker, St. James Baptist Church, encouraged the Board to consider approving the Dunjee Community Project.
DISCUSSION
Dr. Vern Moore, said that the information he had researched on the Dunjee School Proposal was relative to questions asked at the last Board meeting. He said it was established that the Dunjee All-Schools Association is a non-profit organization. In regard to the value of the property, he said the property would have to be appraised if the Board desired more specific information. The financial implications were given to the Board. He said two of the three buildings on the site were leased by the Community Action Agency.
In regard to the legality of giving public property to private organizations, Mrs. Tammy Carter reported that in her research on this issue she found that it is not legal to make a gift of school district property. It can be leased or sold, but not given away.
Mr. Darrel Shepard said that the process according to Board Policy F-12 is that the Board has to declare the property surplus and no longer needed by the district. Appraisals of the property would be obtained, and then it would be offered to the public. It would be advertised in the paper for sale by bid. If there is not a bid that is equal to or greater than the appraisal of the property, the Board can look at the highest bid and determine if it would meet the criteria of fair market value, or they can direct staff to negotiate for the best price possible for the property. He said this is in compliance with policy and also with state statutes. Mrs. Parks said she is really surprised that the Board does not have an appraisal of that property as long as it has been before the Board. She asked to make an amendment to the original motion.
Mr. Kellert asked if it would be permissible for the Board to declare the property as surplus and not disturb the income producing leases that are currently enacted on that property. Mr. Shepard said yes, when they look at the fair market value of a property, one of the things to be considered is the income or the revenue that's produced by the property. Also, it could be built into the offer for sale of the property that there is an existing lease which would continue until the agreement it expires. Mr. Bogle asked if the policy or law stipulated what kind of entity can purchase the property.
Mr. Shepard said there is not a stipulation as to what kind of entity can purchase the property. He added that there is a part of the Board Policywhich states that property sold by this district can not be used by a private school, K through 12.
470. MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-3 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Bogle asked what would be the process the district would follow to determine if a property is surplus? Mr. Shepard noted that staff, through the superintendent's office, have criteria to determine whether or not they think the property will be used within the next five years for any purpose whatsoever, whether it be used as a school, storage facility, or office facility. He said if it is determined it is not to be used, then the recommendation to declare the property surplus is made to the Board. Mr. Bogle asked Dr. Crawford if he had any objections to declaring this property surplus?
Dr. Crawford said senior staff had discussed this issue more than once, and can not determine that the property is needed by the school district other than for producing income. Mr. Kellert said in his reading of the documents and in his discussion with Mr. Theotls Payne, there was a fee that would have to be paid to a commercial appraiser to establish that value. Mr. Shepard said the appraisal would cost anywhere from $700 to $900. He said two appraisals would probably cost around $1500 for both. Mr. Kellert said one thing he had not seen, and would like to have documented is that there is in fact an intent to purchase the property, before beginning the process of posting it for sale or declaring it surplus. He said everything he had seen so far had requested the school district to turn over the title to the property, but that funds are not available for actual purchase whether fair market value or something below.
Mrs. Parks stated that she hoped they would not delay the process, but would move forward so the Association will know that the cost would be.
Mr. Carter said he hated to declare property surplus if they did not know they had a buyer. He would not want to spend district money for an appraisal and find they did not have a buyer. Mr. Kellert said he would not vote against it for the cost of an appraisal, but he just wanted to make the point that they may get in the process of establishing a market value and find they have no buyer. He said he would not recommend putting it on the market without a statement of intent from a prospective buyer. Mr. Shepard said it normally takes about 4 weeks to get an appraisal, and once received, a sign could be put up on the property showing it is for sale. Anyone expressing an interest would be sent a copy of the bid. It could be advertised in the paper and the bid be sent to anyone interested. Mr. Shepard said the law says even though the district knows the appraised value, it will not be made public until after the property is sold. It can not be used as a negotiating tool when property is being sold. Mr. Kenny Walker commented that the Board's hands were tied in some areas, but expressed his admiration for the citizens who are willing to take on a project like this. He said he hoped this could be resolved to everyone's satisfaction and that the process will take place. Mr. Kellert made a friendly amendment and Mrs. Parks, maker motion, and Mr. Carter, the seconder, accepted the amendment.
of
the
Mrs. Silver asked if it would be in order for any interested party to let the Board Clerk know of their intentions. Mr. Bogle said he felt that would be very beneficial to communicate that to whomever the superintendent had designated as the point person so they would know where they stand.
472, MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-4
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
AMENDED MOTION:
El. #340 APPROVAL OF AMENDED MOTION TO MJTHORIZE THE DIRECTOR OF BOARD gETATED SERVICES DO SECURE AN ^PRAISAL FOR DUNJEE PROPERTY
MOVE THAT THE BOARD AUTHORIZE THE DIRECTOR OF BOARD RELATED SERVICES TO SECURE A SINGLE COMMERCIAL APPRAISAL FOR THE PROPERTY AT DUNJEE 2U1D THAT THAT INFORMATION BE BROUGHT BACK TO THE BOARD FOR CONSIDERATION OF THE FUTURE STATUS AT THE EARLIEST POSSIBLE DATE, NOT LATER THAN THE 19TH OF AUGUST, 1996. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Bogle,
aye aye aye
MOTION CARRIED 6-0.
2.
R. #341 (APPROVAL TO SCHEDULE ANNUAL BOARD POLICY REVIEW FOR MEETING OF AUGUST 5, 1996
Consideration to Review.
set a Special
Board meeting
for Annual
Policy
Option 1:
Regular part of Regular Meeting of August 5, 1996
Option 2:
Special Meeting at 6:00 p.m., August 12,
MOTION: SECOND:
1996
Terri Silver Michael Carter
MOVE FOR APPROVAL TO SCHEDULE THE ANNUAL POLICY REVIEW FOR THE MEETING OF AUGUST 5, 1996, AND CONTINUE AT THE NEXT REGULAR MEETING IF NEEDED. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Bogle,
aye aye aye
MOTION CARRIED 6-0.
3.
Recommend approval of revisions to Board COUNSEL, as shown on the following pages. June 26, 1996, Board Meeting.)
MOTION: SECOND:
Policy B-17; GENERAL (First reading at the
Terri Silver Frank Kellert
MOVE FOR APPROVAL OF OPTION 2 ON BOARD POLICY B-17: GENERAL COUNSEL. DISCUSSION Mrs. Silver said in this policy most of the duties of General Counsel will be outlined in a contract with that party rather than something that would be in policy. She said option two is the first paragraph of option one and the last paragraph of option one, and leaves out the contractual information.
Mrs. Tammy Carter said she thought any language in a contract will specifically address the job responsibilities of the General Counsel and will be binding on the district. She said Board policies are more of a general statement of the Board's beliefs. Mr. Carter requested a cost per month or per quarter for the outside general counsel be printed in the legal report section of the agenda for the Board's information.
473.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
H-5 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Silver amended her motion to have the name of the policy read General Legal Counsel rather than school attorney. Mr. Kellert, seconder of the motion, said that was fine with him.
AMENDED MOTION: MOVE FOR APPROVAL OF OPTION 2 ON BOARD POLICY B-17: GENERAL COUNSEL AND CHANGE THE NAME OF THE POLICY TO GENERAL LEGAL COUNSEL. ROLL CALL
Mr. Mr. Mr.
aye aye
Mrs. Silver, Mr. Carter,
aye aye aye
Kellert, Walker, Bogle,
MOTION CARRIED 5-0. Note:
Mrs. Parks was out of the room at the time of the vote.
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
B-17
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
ADOPTED: 12-17-79REV1SED:
7-22-95
GENERAL LEGAL COUNSEL The Board may employ outside attorneys or law firms, referred to as General Legal Counsel, to advise, counsel and represent the school district on all matters of a legal nature.
Additional
special
legal counsel may be retained by the Board from time to time as circumstances may require.
The Board shall enter into a written
contract with General Legal Counsel setting forth the terms and conditions of employment, methods of compensation and reimbursement of expenses.
The contract .shall be reviewed and renewed,
at the
discretion of the Board, at the first regular meeting of the Board held each fiscal year.
The District shall have on staff an Associate General Counsel.
In
addition to the duties outlined in the Associate General Counsel's
job
description
and
those
responsibilities
assigned
Associate General Counsel by the Superintendent,
the
to
the
District's
Associate General Counsel will be available to individual Board
members
who
have
questions
regulations, programs,
regarding
policies,
and pending litigation.
procedures,
Where necessary,
the Associate General Counsel will contact law firms or attorneys
1 of 2
R. #342 APPROVAL OF AMENDED MOTION TO APPROVE OPTION 2 ON BOARD POLICY BGENERAL COUNSEL AN CHANGE NAME TO GENERAL LEGAL COUNSEL
474.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-6 BOARD MEMBERS' BUSINESS/COMMENTS
employed,
as
consultants to
(continued)
the District,
to obtain answers
to
questions that individual Board members have regarding matters that
the consulting attorneys are handling.
Legal Reference; Oklahoma Statutes 70 ยง5-117 2 of 2 (B-17)
475. MINUTES OF THE REGULAR MEETING OF JULY 22,
BOARD
MEMBERS
1996
COMMENTS
Mrs. Silver commented on the article in the Real Estate section in The Daily Oklahoman highlighting Nichols Hills Elementary School. She expressed appreciation for the article and said she hoped they would continue accepting transfers in that school. She noted it was a magnet program with extra teacher allocations. She said this was also true of Cleveland, Parks, and McAuliffe Elementary Schools. She said the intent of the public and the school district was to use those as mainly elementary magnet programs, and she hoped that continues also. CITIZENS
u
COMMENTS
1.
Barbara Stoner, patron, talked about her concern with boot camps being a part of the school district.
2.
John O'Dell, State Director of Fellowship of Christian Athletes, talked about their recent work with young people of the district and thanked staff for their cooperation with the summer camp offered at Northwest Classen High School in July.
3.
Robert Hubbard, Fellowship of Christian Athletes, also expressed his thanks for being able to use Northwest Classen for the FCA camp this summer. He commented on the positive aspects for our students.
4.
Ted Metscher, President of OCFT-AFT, talked about the potential problem resulting from the Block 8 scheduling recently approved by the Board for the high schools.
5.
Loree Schrank, patron, talked about several concerns: busing; cost of supplies being raised from $8 to $14; mobile telephone usage; memberships in district organizations; boot camps; legal policy (supported quarterly legal expenditure reports).
6.
Cindy Nunley, patron, reminded the Board members of their policy that no announced candidate should be allowed to speak. She noted that Representative Kevin Cox is an announced candidate.
7.
Donna Compton, patron, said that she felt the Board should not do anything that would lead to resegregation of the schools.
8.
Mrs. Payne Thompson, Classen patron, asked about the superintendent's feeling about magnet schools; and the policy on intra and inter district transfers. She asked that the Board consider the patrons that did not leave the school district.
9.
Roosevelt Milton, President of the NAACP, talked about his concerns with redistricting and the neighborhood school concept.
TREASURER
REPORT
Mrs. Sandy Henry, Treasurer, said the enclosed treasurer's report reflected activity through June 30, 1996. She reported that the midterm adjustment funds of approximately $3,900,000 had been received from the State Department of Education for 1994-95 and 1995-96. She said interests rates were running approximately 5.2%.
LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, reported they were currently going through all the litigation files, both open and closed, to ascertain the status of the files. Upon completion, hopefully within the next two weeks, she will provide Dr. Crawford with a complete status report of findings and recommendations on how to handle matters that are still outstanding.
CITIZENS' COMMENTS
TREASURER'S REPORT
476.
MINUTES OF THE REGULAR MEETING OF JULY 22,
SUPERirnâ&#x20AC;&#x2122;ENDENT'S REPORT
SUPERINTENDENT ' S 1.
REPORT
Recommend approval of the proposed general fund, building fund, federal fund, and child nutrition services budget for 1996-97. * GENERAL FUND Operating Mid-Term Adjustment BUILDING FUND CHILD NUTRITION SERVICES FUND RESTRICTED (FEDERAL) FUND TOTAL
MOTION: SECOND: J. #343 APPROVAL OF L996-97 GENERAL mND, BUILDING FDNI FEDERAL FUND, AND ZIIILD NUTRITION SERVICES BUDGETS
1996
$ 151,900,000 $ 3,472,924 $ 4,800,000 $ 13,170,000 $ 15,428,777 $ 188,771,701
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF THE PROPOSED GENERAL FUND, BUILDING FUND, FEDERAL FUND, AND CHILD NUTRITION SERVICES BUDGET FOR 1996-97.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
MOTION CARRIED 5 aye,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no aye
1 no.
Dr. Crawford said he felt the budget being proposed for the 1996-97 school year did what the Board instructed, and that was to channel all available dollars into the instructional process for the education of students. He said all budgets other than interest and sinking funds are listed. He recommended adoption of the budget.
DISCUSSION Mrs. Silver asked for clarification on the mid-term adjustment funds balance. She asked what had been done with the money and what options they have to use that money in the future.
Dr. Crawford said they were asking the Board to use $380,000 of the midterm adjustment funds to balance the 1996-97 budget, rather than to delve into the reserve. He said the balance of the mid-term adjustment of $3,400,000 is available for the Board to use at its discretion as presented in the 1996-97 proposed budget. Mrs. Silver asked if the $380,000 were the funds to be used to open the Parks Elementary School?
Dr. Crawford noted this expenditure was to get the 1996-97 school year to start properly, but he said they were addressing the opening of the Parks Elementary School in a communique letting them know that the funds can be lawfully used for opening that school. He said it would take about $350,000. Mrs. Parks said there was an amount listed for attorneys that she was not clear on therefore she could not vote for this budget. Also, she inquired about positions left vacant by administrators who took the resignation/retirement incentive earlier this year, and asked whether or not any of them would be filled.
Mr. Carter expressed a concern that the athletic budget was not enough to properly fund the equipment needed at the schools throughout the district. Dr. Crawford said this was one of his concerns as well, but there are some supplementary accounts that many of the school administrators use to purchase equipment.
Mrs. Silver commented that the way the budget was printed this year was very confusing. Part of it was printed on just one side of the page and the rest was printed on both sides.
477.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-9 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Bogle commented that it was his hope and he felt it was also the hope of the Board, superintendent and staff, that this year, and in the future years teachers and students, that we will begin to see that redirecting those dollars can improve the quality of life for teachers and students in the classroom and provide them a more meaningful, richer learning environment. He felt they had taken a real important step in that direction.
2.
Discussion of Secondary Schools Re-Districting Proposal for 199798.
Dr. Crawford asked Dr. George Kimball, Director of the Information and Services Technology Division, to make a presentation of the redistricting proposal for the 1997-98 school year.
Dr. Kimball explained the methodology used and the data. He said it was not possible for all students who attend an elementary school to go to the same middle school and then to the same high school. Mrs. Parks questioned why some schools were having students and some were having a gain in students?
a
reduction
in
Dr. Kimball said the boundaries were adjusted to bring about a more balanced neighborhood concept. He said if the intended desire was to balance strictly by population, it would extend neighborhood boundaries near other schools just to get more students to a different school.
Mrs. Parks said she thought the neighborhood concept would send the kids in the neighborhood to schools in the neighborhood. She asked if any students in District 5 would be transferred to any other school in the district. Dr. Kimball said he did not think so.
Mr. Walker noted that Wilson School is in District 4, and students from that school would be going to Moon in District 5.
Mrs. Parks asked why the students from Dewey and Longfellow Schools could not go to Moon Middle School, which she thought was closer. After a brief discussion on the issues, Mr. Bogle asked that the Board members consider the concerns of each other as they continue to plan for the neighborhood school concept. He said he thought Mrs. Parks concerns were appropriate at this point as would be the concerns of other Board members.
Mr. Kellert said he would like to see a quick simulation of the attendance boundary that was proposed for the Burbank School when they first voted to open it. He noted that the increases at Harding and Taft Middle Schools causes him some concern as both schools were very crowded before. He requested Dr. Kimball to provide a simulation of another attendance area for middle schools that would specifically relieve some pressure from these two schools as well as Hoover Middle School. Dr. Kimball said there were some other points he wished to discuss. He said he knew that this doesn't fix everything. He noted there was still an overcrowding at Webster and Jefferson Middle Schools. Mr. Kellert said another issue that could potentially have some impact is the possibility of an alternative facility for students who are not functioning in a regular classroom. Also, he said because of the shifting population in the City, many of the schools are in the wrong places. He requested staff to look at possibilities in the district to be creative and work with what they have.
Mrs. Parks expressed her appreciation to Dr. Kimball for the work he had done in bringing these plans to the Board. She said she had concerns in her district of people saying they are re-segregating. She said the purpose of her comments was to make sure they cover all bases, and that she wanted him to know how she felt on some issues.
DISCUSSION OF SECONDARY SCHOOLS RE-DISTRICTING PROPOSAL FOR 1997-98
478.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
H-10;
SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle requested that the Board state in a very clear, straightforward way what they believe the benefits are in moving in the direction of neighborhood schools or whatever they want to call it. He said this is probably the most sensitive issue this Board will ever encounter because of the history of this district. He felt the Board needed to be especially careful to communicate clearly each step of the process. He noted the question of re-segregating would be of concern to anyone is this district, and did not feel any Board member had any hidden agenda. He said they are trying to do what would be good for the children, good for neighborhoods, and beneficial to the district. He asked that they address the issue of the concern about desegregating head-on. Mr. Bogle said he felt the Board needs to define desegregation, and also, be absolutely certain they are not creating inequities in any way among the schools. Mrs. Silver asked if it would be possible for Dr. Kimball to bring a map with the street boundaries on it the next time they discuss this issue. She said it would be good to ask patrons of the schools what they view as their neighborhood schools. Dr. Crawford said agendas until the said they would expressed tonight
they plan to list redistricting on all regular meeting Board takes action on it in October or November. He bring information regarding some of the concerns to the next meeting.
Mr. Walker said it was certainly not his intention or desire to create hardship among any of the students or parents. He said he looked at neighborhood schools strictly as where kids can go to school with kids who live around them, and parents can become more involved in the schools they are close to. He encouraged the district to hold open meetings and neighborhood meetings and invite people to come and see what they are trying to do.
Mrs. Parks said their neighborhood is not the same as the other neighborhoods. She said it had just vanished. She requested the Board to try to right this if they possibly can and make neighborhood schools so the kids will not be having to go someplace else, not even knowing the kids who live in their neighborhood. Dr. Crawford said staff and Dr. Kimball have worked diligently towards not making this a desegregation situation or inequitable situation. He commended Dr. Kimball and staff for this.
OND PROJECT STATUS EPORT (HVAC)
3.
Bond Project Status Report (HVAC)
Dr. Crawford said they still intend to air condition the schools, and they would be bringing the Board a proposal in the very near future to to build force-accounts to begin the rooftop projects. He said specifications for the equipment have been advertised, and they would be receiving the bids in about 2 weeks. He noted it would take amending of policy or salary structure to attract the workers they will need to install these systems. Dr. Crawford said he felt the only way the district will be able to air condition the schools as they promised their patrons, is to build a force account crew and install the equipment.
DISCUSSION
Mr. Kellert said he had received some calls custodial supplies in some elementary buildings. to address this issue.
of concern regarding He asked Dr. Crawford
Dr. Crawford said they had been alerted that there was some concern among the elementary schools that they need to get custodial materials and supplies so they can begin work. He said most of the materials are now being delivered, and they should have them dispersed by the middle of the week.
MS,
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-11 SUPERINTENDENT 'S REPORT
(continued)
Dr. Crawford noted that there had been some concern at an earlier Board meeting about a late charge to Sam's Warehouse. He said they would not be paying the late charge to Sam's, and that situation had been alleviated with considerable savings. Dr. Crawford discussed a statement made this evening that he did not favor magnet schools. He said he had stated publicly a number of times that he is a supporter of magnet and specialty schools, and he wished they could afford more. He said he had never stated that he was opposed to magnet schools. Also, he mentioned that a concern with Block Scheduling was brought up earlier in the evening. He said he would ask staff to provide the Board this week to alleviate some of their concerns, the advantages and even disadvantages of the Block Scheduling.
Mr. Bogle asked for a report at a future Board meeting on the district's philosophy and policy on out of district transfers to the comprehensive and magnet schools. Mrs. Silver inquired on the HVAC status report if there was anything that shows the order of schools to be air conditioned? Dr. Crawford said there are 4 or 5 schools that have plans completed and approved for the rooftops, and those would be the first to be addressed. He said as soon as they get the bids on the equipment, they would provide additional information to the Board. From that they will determine what process to use throughout the district with the Board's input. Mrs. Parks asked how those schools for asbestos removal were selected? She said there were a number of old schools in District 5 that were not listed.
Dr. Crawford said some of those schools had already been addressed for asbestos concerns.
Mr. Clark said these were the initial schools that they had talked about doing the chilled water system. He said they were asking the Board to approve this tonight in case we go ahead and do the air conditioning on them.
PERSONNEL
AND
ENCUMBRANCES
Mrs. Parks asked that they vote on these items separately.
Vote on Item 1: MOTION: SECOND:
Kenny Walker Terri Silver
R. #344 APPROVAL OF PERSONNEL AND ENCUMBRANCE ITEM 1
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Bogle,
aye aye aye
MOTION CARRIED 6-0.
1.
Approval to create five (5) District Arts Extra-Duty assignments to be held by existing staff members, covering the disciplines of Band, Strings, Vocal, Drama, and Dance; with extra-duty assignments to be compensated at an annual stipend of $2,000 each effective with the 1996-97 budget year.
Vote on Item 2a and 2b:
480.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-12 PERSONNEL, PAYROLL, AND ENCUMBRANCES
R. #345 APPROVAL OF PERSONNEL, PAYROLL AND ENCUMBRANCES ITEMS 2A and 2B
MOTION: SECOND:
(continued)
Michael Carter Kenny Walker
MOVE FOR APPROVAL OF ITEMS 2A AND 2B AS LISTED. ROLL CALL
Mr. Mr. Mr.
Mrs. Mrs. Mr.
aye aye aye
Kellert, Walker, Carter,
aye aye aye
Silver, Parks, Bogle,
MOTION CARRIED 6-0. Approval of items 2a,
a.
and 2c,
as listed below.
Approval for ratification of June, 1996 payrolls previously approved by the Board and upon which warrants have been issued as follows: 1995-96 1995-96 1995-96 1995-96
b.
2b,
General Fund - Salary $ 9,160,408.79 Bond Issue - Salary 103,797.37 Federal Funds - Salary 714,690.87 Child Nutrition Service Fund - Salary 339,874.83
Approval to issue 1996-97 purchase orders to encumber following payroll for the month of August, 1996. AMOUNT
P.O. NO.
FUND
OCAS CODE
9720006
GENERAL FUND SALARY BUILDING LEVY SALARY FEDERAL FUNDS SALARY BOND FUND SALARY CHILD NUTRITION SERVICES FUND SALARY
6-11-000-5300-100
$3 ,500,000.00
6-21-000-5300-100
$
200,000.00
6-23-000-5300-100
$
700,000.00
6-31-000-5300-100
$
125,000.00
6-22-000-5300-100
$
450,000.00
9720007 9720008 9720009 9720010
the
Vote on Item 2c: R. #346 APPROVAL OF PERSONNEL, PAYROLL, Kenny Walker MOTION: AND ENCUMBRANCES Frank Kellert SECOND: ITEM 2C MOVE FOR APPROVAL OF ITEM 2C AS LISTED. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Silver z Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0.
Approval of Personnel, Payroll, and Encumbrances as listed on the following pages.
481.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-13 PERSONNEL, PAYROLL, AND ENCUMBRANCES
(continued)
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9610770 through 11-9700216) written during the period 7/01/1996 through 7/15/1996. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR
u
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST. P.O. t 9610770 TO 9611071 AND 9700001 TO 9700216 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. EDWARD ROMERO
DATE
liQl.
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CHILD NUTRITION SERVICES: Doreen Conway
Bodine/Entry Kitchen Assistant
5-28-96
471/01
4,420.00
Lisa Foos
Monroe/Entry Kitchen Assistant
5-23-96
471/01
4,420.00
Tracey Wilburn
Classen/Entry Kitchen Assistant
5-30-96
471/01
4,420.00
Management Info Services/Data Entry Operator
7-2-96
166/01
12,721.00
CLERICAL: Lisa Broughton
483.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
H-15 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
DECEASED: CUSTODIAL service
Tommy Carson
: :: Lee/.5 Custodial Worker
6-7-96
DISMISSALS: ABANDONED POSITIOl i:
CLERICAL: King/Media Asst
6-3-96
Karen Armstrong
Johnson/Special Education Teacher
5-31-96
Richard Brown
Jefferson/ PE Teacher
5-29-96
Bobetta Carter
Pierce/Title 1 Teacher
5-31-96
Dana Harsha
Quail Creek/ 4th Grade Teacher
5-31-96
Lula Johnson
Pierce/3rd Grade Teacher
5-31-96
Joann Savage
Guidance Services Counselor
5-31-96
Royce Snow
Stand Watie/4th Grade Teacher
5-31-96
Dwight Surface
J Marshall/Agric Ed Teacher
6-28-96
Stacy McCrary
RETIREMENTS:
CERTIFIED:
484.
PERSONNEL SEPARATIONS
SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
CUSTODIAL SERVICE! I:
Walter Cowans
Southeast/Head Head Custodian
6-28-96
Bob Shoemake
Douglass/Head Custodian
7-31-96
Ronald Sullins
Putnam Heights/ Custodial Worker
6-28-96
Lamarles Abney
Polk/3rd/4th Grade Teacher
5-31-96
Roy Adams
AEF/Reg Ed Teacher
5-31-96
CERTIFIED:
Anoushe Alexander Wilson/.5 KDG/ EDK Teacher
5-31-96
Deborah Barnes
Webster/ SED Teacher
5-31-96
Lisa Beale
Health Services/ School Nurse
5-31-96
Jennie Beard
Lee/Title 1 Teacher
5-31-96
Susan Boulka
Willow Brook/ 4th Grade Teacher
5-31-96
Nancy Bross
Stonegate/ 3rd Grade Teacher
5-31-96
Karen Bryant
Wheeler/Resource Teacher
5-31-96
Tammy Chapman
Buchanan/4th Grade Teacher
5-31-96
485. MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
H-17 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
SITE/ ASSIGNMENT
NAME
EXPIRATION OF EMPLOYMENT PERIOD:
I
EFFECTIVE DATE
(NON-CONTINUING CONTRACT)
CERTIFIED (CONTINUED):
Jerold Cross
Southeast/Band Teacher
5-31-96
Susan Davis
Stonegate/ 5th Grade Teacher
5-31-96
Christine Doiron
Creston Hills/ 3rd Grade Teacher
5-31-96
Lori Gunter
Nichols Hills/ .5 Pre-school Teacher
5-31-96
Donald Hedge
Southeast/ Technology Teacher
5- 31-96
Berneice Jackson
Harding/Counselor
6- 7-96
Zora James
Health Services School Nurse
5-31-96
Kim Johnson
AEF/Special Center Teacher
5-31-96
Angela Johnston
Putnam Heights/ .5 KDG Teacher
5-31-96
Molly Lyde
Hawthorne/ Kindergarten Teacher
5-31-96
Jennifer McDaniel Capitol Hill HS/ Social Studies Teacher
5-31-96
Timothy McDaniel
5-31-96
Grant/Math Teacher
486.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-18 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
SITE/ ASSIGNMENT
NAME
EXPIRATION OF EMPLOYMENT PERIOD:
1
EFFECTIVE DATE
(NON-CONTINUING CONTRACT
CERTIFIED (CONTINUED): Richard Reames
Douglass/ Social Studies Teacher
5-31-96
Laura Sachs
Garden Oaks/5th Grade Teacher
5-31-96
Bruce Scott
Southeast/ISS Teacher
5-31-96
Shannon Sisney
Wheeler/1st Grade Teacher
5-31-96
Albert Smith
AEF/Math Teacher
5-31-96
Kelli Snider
Linwood/LD Teacher
5-31-96
Don Stogsdill
N W Classen/ PE/Health Teacher
5-31-96
Tina Tran
Linwood/ EDK Teacher
5-31-96
Robert Walker
Grant/PE Teacher
5-31-96
Watt, Susan
Capitol Hill HS/ Home Ec Teacher
5-31-96
EXPIRATION OF EMPLOYMENT PERIOD: CLERICAL:
My X. Bui
Support Services/ 8 Bilingual Tech
6-14-96
487. MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
H-19 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
PARENTAL:
CLERICAL: Margarita Armenta Columbus/Bi1ingua1 Assistant
8-20-96
489.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-20 PERSONNEL AND ENCUMBRANCES
(Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: SITE/ASSIGNMENT
NAME
EFFECTIVE DATE
IkDMINISTRATIVE: Vickie White Rankin Superintendentâ&#x20AC;&#x2122;s Office/ Public & Government Affairs Liaison
6-28-96
PROFESSIONAL-TECHNIC!^:
Terry Newton
Graphic Services/Art Supervisor
6-21-96
Viet Nguyen
Project Heartland/ Community Liaison
6-7-96
Michael Rhone
Child Nutrition/Area Supervisor
6-17-96
Sandra Richards
Project Heartland/Community Liaison
6-28-96
Jennifer Austin
Columbus/1st Grade Teacher
5-31-96
Andrea Clinkscale
Willow Brook/2nd Grade Teacher
5-31-96
Martin Dean
N W Classen/PE/Coach
5-31-96
Tracy Heatley
Telstar/lst Grade Teacher
5-31-96
Ellen Kamp
Classen/German Teacher
5-31-96
Nancy Lyons
Capitol Hill HS/ICE Teacher
6-6-96
Gina Metcalf
Columbus/3rd Grade Teacher
5-31-96
Uriel Ramos
Webster/Social Studies Teacher
5-31-96
Barbara Sexson
Garden Oaks/1st/2nd Grade Teacher
5-31-96
Jennifer Skaggs
Pierce/1st Grade Teacher
5-31-96
Sandra Skaggs
Special Services/Speech Pathologist
5-31-96
Sheila Thornton
Eisenhower/1st Grade Teacher
5-31-96
Sharon West
Monroe/Pre-kindergarten Teacher
5-31-96
Dorothy Williams
Parmelee/4th Grade Teacher
5-31-96
CERTIFIED:
490.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-21 PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: SITE/ASSI6NMENT
NAME
EFFECTIVE DATE
CHILD NUTRITION SERVICES:
Kathy Lenington
Star Spencer/Kitchen Assistant
5- 30-96
Johnny Foss
Webster/Library Clerk
6- 14-96
Susan Lair
N W Classen/Registrar
6- 13-96
Laura. Padberg
Wheeler/.5 EDK Assistant
5-30-96
Gicela Martinez
Douglass/Bilingual Assistant
5- 31-96
Fred Barker
Webster/Custodial Worker
7- 1-96
James Barrett
Coolidge/Custodial Worker
7-15-96
Edward Blackburn
Westwood/Custodian
6- 28-96
Larry Goss
Hoover/.5 Custodial Worker
5-31-96
Elwyn Hall
Shidler/.5 Custodial Worker
5- 31-96
Namon Hawkins
Belle Isle/.75 Custodial Worker
6- 14-96
Major Hudson III
Madison/.5 Custodial Worker
6-14-96
Debra Jackson
Stand Watie/.75 Custodial Worker
5-31-96
CLERICAL:
CDSTODIIO. SERVICES:
PUPIL TRANSPORTATION:
Daniel Cruz
Bus Driver
5- 30-96
Clinton Hunter
Bus Driver
6- 17-96
Scott Spur1in
Trainee/Relief Driver
5-30-96
491.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-22
PURCHASING R. #347 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH SS EXCLUDING F AND H; WITH ITEM X AMENDE^ IO INCREASE THE ELEMENTARY FEE TO $6.00 PER SEMESTER AND ITEM CC BEING VOTED SEPARATELY
MOTION: SECOND:
AND
GENERAL
BUSINESS
Frank Kellert Michael Carter
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH SS AS LISTED ON THE FOLLOWING PAGES EXCLUDING ITEMS F, H; AND WITH ITEM X AMENDED TO INCREASE THE ELEMENTARY FEE TO $6.00 PER SEMESTER. ALSO ITEM CC BEING VOTED ON SEPARATELY. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
aye aye no
Mrs. Mrs. Mr.
Silver, Parks, Bogle,
aye aye no
MOTION CARRIED 6-0.
Vote on Item CC: R. #348 APPROVAL OF ITEM CC, LAWN CARE WITH TRIPLE P SERVICE
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
MOTION CARRIED 4 aye, 2 no.
A. MAINTENANCE AGREEMENT: "PARAGON MAIL/ POSTAGE PROCESSING SYSTEM" FROM PITNEY BOWES CREDIt CORPORATION
Maintenance Agreement: "Paragon Mail/Postaqe Processing System" from Pitney Bowes Credit Corporation (Graphic Services Department)
B.
Lease Agreement: Xerox 5090-S Duplicator from Xerox Corporation (Graphic Services)
LEASE AGREEMENT: XEROX 5090-S DUPLICATOR FROM XEROX CORPORATION (GRAPHIC SERVICES)
COPY AND MAINTENANCE AGREEMENT: XEROX 1090 COPY SYSTEM FOR GRAPHIC SERVICES FROM XEROX CORPORATION
1996-97 DISTRICT WIDE SERVICES TO USED AT VARIOUS LOCATIONS AND SCHOOLS
Approval to purchase maintenance agreement from "Paragon Mail/Postage Processing System" to provide ongoing mail processing for Graphic Services from Pitney Bowes Credit Corporation in the amount of $28,500 . Expenditure is to be charged to General Fund Account 711-000-2524-531-000-0000-000-057.
Approval of lease agreement for Xerox 5090-S duplicator for Graphic Services for the period of July 1, 1996, through June 30, 1997, from Xerox Corporation in the annual amount of $66,000. Expenditure is to be charged to General Fund Account 711-000-2524440-000-0000-000-057. C.
Copy and Maintenance Agreement: Corporation (Graphic Services)
Xerox 1090 Copy System from Xerox
Approval to continue copy and maintenance agreement for the Xerox 1090 copy system for the period of July 1, 1996, through June 30, 1997, to provide ongoing copy center services for Graphic Services from Xerox Corporation in the annual amount of $12,000. Expenditure is to be charged to General Fund Account 711-000-2640430-000-0000-000-057. D.
1996-97 District-Wide Services. Approval to place orders for services to be used at various locations and schools during the 1996-97 school year. Prices paid or discounts received to be based on response to invitations for quotations to the following companies: Asbestos Testing
Asphalt Automotive/Truck Batteries
Diversified Environmental Technology, Inc. Haskell Lemon Interstate Battery
492.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-23 PURCHASING AND GENERAL BUSINESS
(continued)
Concrete, Limestone, Sand, Top Soil and Sacked Material
Elevator Services Fire Extinguishers & Range Hood Systems
Library Books
Magazines & Periodicals Maintenance Contract (Mainframe) Maintenance Contract (PC) Office Machines Maintenance
Joe Brown Co., Inc., Dolese Brothers Co., A&A Trucking, Inc., General Materials Midwestern Elevator Co. A-1 Fire and Safety Baker & Taylor, Inc., American Econo-Clad Srvs. Follett Library Resources The Book Store Ebsco Subscription Srvs. International Business Machines United Systems Oklahoma Business Systems Thompson Book & Supply Downtown Office Machines A.B. Dick Products Co. Compressed Gas
Oxygen, Nitrogen, Argon, CO 2 and Acetylene Independent Occupational Pre-Employment Physicals, Health Center Asbestos-Related Physicals , DOT Drivers' Physicals, & Drug & Alcohol Testing (Full Service) American Bindery Rebinding Library Books Buddy Rice Rebuilt Long Blocks and Diesel Engine Rebuilding Aamco Transmissions Rebuilt Transmissions Treadco Inc. Tire Retreading & Repair Joe Esco Tires Tires and Tubes Rich Tire Company T&W Tire Company E.
Resolution Providing for the District to Become a Part of the Oklahoma School's Assurance Group (For Third Party Administration of Workers' Compensation Fund)
Approval of the following resolution providing for the District to become a part of the Oklahoma School's Assurance Group for the purpose of providing third party administration of Workers' Compensation fund. (Resolution has been reviewed by District's legal counsel as to form and content.)
RESOLUTION TO EXECUTE THE AGREEMENT ESTABLISHING THE OKLAHOMA SCHOOL'S ASSURANCE GROUP WHEREAS, the Interlocal Cooperation Act, title 74, Oklahoma Statutes, Section 1001 et seq., enables school districts and other political subdivisions to cooperate with each other to make the most efficient use of their powers and resources on the basis of mutual advantage; and WHEREAS, the Oklahoma City School District desires to secure protection, services, benefits and indemnification relating to insurance and/or self-insurance for workers' compensation insurance coverage; and, WHEREAS, the Agreement Establishing the Oklahoma School's Assurance Group provides a basis for securing this protection for member school districts; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Oklahoma City School District,
THAT the Oklahoma City School District join with other districts creating the Oklahoma School's Assurance Group;
school
AGREEMENT FOR WORKERS’ COMP THIRD PARTY ADMINISTRATION TO BE OKLAHOMA SCHOOL’S ASSURANCE GROUP
493.
MINUTES OF THE REGULAR MEETING OF JULY 22,
1996
M-24 PURCHASING AND GENERAL BUSINESS
(continued)
BE IT FURTHER RESOLVED THAT, that the Oklahoma City School District hereby agrees to become a party to the Agreement Establishing the Oklahoma School's Assurance Group, dated June 1, 1994, for the purposes and in consideration of the mutual covenants contained therein; and BE IT FURTHER RESOLVED THAT, by the adoption and signing of this resolution, the Oklahoma City School District is hereby executing the Agreement Establishing the Oklahoma School's Assurance Group effective July 1, 1996. Adopted by the Board of Education of Oklahoma City Independent School District Number 89; Oklahoma County, on the 22nd day of July, 1996.
NOTE: TEM F WAS PULLED ROM AGENDA TO BE OTED ON AT A ATER DATE
F.
Agreement to Provide Educational Programming without Charge or Fee to Each Secondary School in the District:_____ "Channel One" Communications Corporation Approval of an agreement with "Channel One" Communications Corporation to provide educational programming without charge or fee to each secondary school in the district. Programming to consist of a daily newscast; instructional support programming; necessary satellite receiving systems; VCR equipment, televisions, wiring, etc., to receive the programs and create an intra-school television system. Agreement has been reviewed by legal counsel as to form and content.
Evening High School Per Class Tuition Fees Increase Beginning in 1996-97 School Year
NCREASE IN ^/ENING HIGH SCHOOL) ER CLASS TUITION EES FOR 1996-97 CHOOL YEAR
TEM H POLLED ROM AGENDA TO BE OTED ON AT A ATER DATE
Item F was pulled from the agenda to be voted at a later date.
Approval to increase evening high school per class tuition fees beginning in the 1996-97 school year from $65.00 to $75.00 for indistrict students and from $75,00 to $85.00 for out-of-district students. (NOTE: Last fee increase was in 1990.)
NOTE: H.
Item H was pulled from the agenda to be voted on at a later date. Hearing Impaired Program and Hearing Impaired Activity Subaccount #981 Transferred from Northwest Classen High School to Southeast High School Approval to transfer the Hearing Impaired Program and Hearing Impaired Activity Subaccount #981 from Northwest Classen High School to Southeast High School, effective the 1996-97 school year.
I. ONTRACT: SUN ALLEY SYSTEMS FOR JCENSE FEE AND lAINTENANCE l Greement for lOFTWARE
ONTRACT: JOSTEN'S|Jâ&#x2013; EARNING, INC. FOR HONE SUPPORT, lARBWARE AND iOFEWAREE ROUBLESHOOTING ANE aSGINEER SUPPORT PC|r LTDDLE AND LEMENTARY SCHOOLS OR 1996-97 SCHOOL EAR
Contract: Sun Valley Systems for the License Fee and Maintenance Agreement for Software Approval to continue for the 1996-97 school year the existing contract with Sun Valley Systems for the license fee and maintenance agreement of the Budget and Financial (BFS) software and the Student Administration System (SAS) software in all schools and central office. This expenditure in the total amount of $169,814.00 is to be charged to General Fund Account 711-000-2640430-000-0000-000-055. Contract: Josten's Learning, Inc, for Phone Support, Hardware and Software Troubleshooting, and Systems Engineer Support for All Middle and Elementary Schools for 1996-97 School Year
Approval to contract school year for troubleshooting, and elementary schools. $172,620.00 is to be
with Jostens Learning, Inc., for the 1996-97 phone support, hardware and software systems engineer support for all middle and This expenditure in the total amount of charged as follows:
494.
MINUTES OF THE REGULAR MEETING OF JULY 22,
PURCHASING AND GENERAL BUSINESS
1996
M-25
(continued)
Title 1 Elementary & Middle Schools $ 114,860.00 Federal Fund Acct. 723-511-2640-430-000-0000-000-050
Non-Title 1 Elementary & Middle Schools $ 57,760.00 General Fund Acct. 711-000-2640-430-000-0000-000-050 K.
Computer System Training;
Josten's Learning,
Inc.
Approval to contract with Jostens Learning, Inc., for on-site computer system training for teachers and elementary and middle schools during 1996-97 school year. This expenditure in the total amount of $177,225.00 is to be charged as follows:
CONTRACT: COMPUTE SYSTEM TRAINING WITH JOSTEN'S LEARNING, INC.
Title 1 Elementary & Middle Schools $ 128,775.00 Federal Fund Acct. 723-511-2213-320-000-0000-000-050 Non-Title 1 Elementary & Middle Schools $ 48,450.00 General Fund Acct. 711-000-2213-320-000-0000-000-050
L.
Purchase License
of
Superline
Multimedia
Software
as
a
District-Wide
Approval to purchase Superline Multimedia Software as a districtwide license for use by all elementary, middle, and high schools from Multimedia Galleries. This expenditure, in the total amount of $52,000 is to be charged to our Federal Eisenhower Grant Funds (no General Fund expenditures) Account 723-721-2319-740-000-0000000-050.
M.
Contract: Multimedia Galleries (Software Training for Teachers and Students) Approval to contract with Multimedia Galleries for installation support and on-site multimedia software training for teachers and students at elementary, middle, and high schools for the 1996-97 school year. This expenditure in the total amount of $25,650 is to be charged to the Title VI Federal Fund (no General Fund expenditures) Account 723-744-2213-320-000-0000-000-050.
N.
Maintenance Contract for Computers;
IBM Corporation
Approval to contract with IBM Corporation for a full service maintenance agreement to support and service the mainframe computer and all associated peripheral devices for the 1996-97 school year. This expenditure in the total amount of $79,975.44 was the low bid (only bid received) and will be charged to General Fund Account 711-000-2640-430-000-0000-000-055.
O.
Maintenance Contract;
United Systems, Inc.
(Personal Computers)
Approval to contract with United Systems, Inc., for a full service maintenance agreement to support, repair, and service administrative personal computers in the elementary, middle, and high schools, and the central office, service center and Research/MIS building for 1996-97. This expenditure, in the total amount of $75,880.20 was the low bid (only bid received) and will be charged to General Fund Account 711-000-2640-430-000-0000-000055.
P.
Contract with AT&T;
Long Distance Carrier for 1996-97 School Year.
Approval to contract with AT&T as the long distance carrier for all district long distance service for the 1996-97 school year, with discounted rates on all long distance calls. All expenditures will be charged to General Fund Account 711-000-2620-532-000-0000-000041. Q.
Credit Allowance for Sunset Building Lease Payments Approval to allow a one-time credit allowance for $3,127.71 in the lease payments for the Sunset building, 3105 Sunset Boulevard, Oklahoma City, OK, from Special Care, Inc. Credit represents onehalf of cost of exterior painting and replacement of a hot water tank.
PURCHASE OF SUPERLINE MULTIMEDIA
SOFTWARE AS A
DISTRICT-WIDE LICENSE
CONTRACT: MULTIMEDIA GALLERIES (SOFTWARE TRAINING FOR TEACHERS)
MAINTENANCE CONTRACT FOR COMPUTERS: IBM CORPORATION
MAINTENANCE CONTRACT: UNITED SYSTEMS, INC.
CONTRACT WITH AT&T: LONG DISTANCE CARRIER FOR 1996-97 SCHOO] YEAR
CREDIT ALLOWANCE FOR SUNSET BUILDING LEASE PAYMENTS
495.
M-26
-MTWITTES OF -THE-BRGUT.AR . MEETING OF JUT.Y
PURCHASING AND GENERAL BUSINESS
.. 19.9.6
(continued)
District Memberships for 1996-97
DISTRICT MEMBERSHIPS FOR 1996-97
Approval of continuing district organizations for 1996-97.
memberships
Oklahoma State School Boards Assoc. National School Boards Association Council of the Great City Schools Board President, Superintendent Applications for the District
BOARD PRESIDENT, SUPERINTENDENT AND/OR HIS DESIGNEE: GRANT APPLICATIONS FOR THE DISTRICT
and/or
in
the
following
- $ 2,000.00 - $ 8,000.00 - $ 24,110.00
His
Designee;
Grant
Authorization for the President of the Board, the Superintendent, and/or his designee to execute for renewal, any continuing grant applications for the District, and to apply for any additional State Department of Education or federal grants deemed advisable during the 1996-97 fiscal year. Agreement; Services)
AGREEMENT: OKLAHOMA DEPT. OF HUMAN SERVICES (CHILD CARE SERVICES)
Oklahoma
Department
of
Human
Services
(Child
Care
Continuation of an agreement (grant acceptance) between the Oklahoma City Public Schools and the Oklahoma Department of Human Services to operate child care services for sixteen infants of parenting teens at the Little Wonders Child Care Center located at the Emerson Alternative Education Center for a total cost of $34,520 to be paid by The Department of Human Services to the District.
U. AGREEMENTCITY OF OKLAHOMA CITY (SECURITY FOL SECONDARY SCHOOLS FOR 1996-d97)
Agreement; City of Oklahoma City (Security for Secondary Schools for 1996-97)
V.
Agreement; City of Spencer (Campus Security for Star Spencer High School and Rogers Middle School)
AGREEMENT: CITY OF SPENCER (CAMPUS SECURITY FOR STAR SPENCER HIGH AND ROGERS MIDDLE SCHOOLS
AGEEMENT: SAFETY AND SECURITY SERVICES, INC.
Approval of an agreement with the City of Spencer whereby the City agrees to furnish campus security and other police services for the District (Star Spencer High School and Rogers Middle School) through June 30, 1997, for a cost not to exceed $50,000 + overtime. Services to be paid for monthly by the District and charged to the General Fund. (Cost is the same as 1995-96). W.
Agreement; Safety and Security Services, Inc., for Administration Building)
(Security Services
Approval of an agreement with Safety and Security Services, Inc., to continue security services for the Administration Building for 1996-97 for a total estimated annual cost of $27,000. (Same cost as 95-96)
(SECURITY FOR ADMINISTRATION BUILDING)
X. INCREASE IN ELEMENTARY STUDENt SUPPLY FEE FOR 1996-97 SCHOOL YEAR
RENTAL OR LEASE AGREEMENTS: DISTRICT PROPERTIES
Approval of an agreement with the City of Oklahoma City whereby the Oklahoma City Police Department will furnish 15 officers, 2 lieutenants and necessary overtime to provide campus security for secondary schools for the 1996-97 school year for an estimated cost of $650,000. This expenditure will be charged to the General Fund. (Number of officers and cost is the same as 1995-96.)
Y.
Increase in Elementary Student Supply Fee for 1996-97 School Year
Approval to increase the elementary student supply fee from $8.00 per year to $14.00 $6.00 per year semester beginning with the 199697 school year.
Rental or Lease Agreements; District Properties Rental or Lease Agreements; District Properties Approval to continue rental or lease agreements for properties through June 30, 1997 at the rates shown. All agreements subject to the cancellation conditions as listed. Properties and organizations are as follows;
496.
MINUTES OF . THE REGULAR -MEETING ..QF JULY.
PURCHASING AND GENERAL BUSINESS
Z.
......19.96
1
H~27
(continued)
a.
Dunjee High School, Tyler and Valleybrook Elementary Schools: Community Action Agency The former Dunjee High School, Tyler and Valleybrook Elementary Schools; continuation of lease to Community Action Agency. Rate to be $4,241.10 per month for all three (3) sites. Lessee to provide property and liability insurance and be responsible for all maintenance and upkeep. Agreement subject to 30-day cancellation notice by either party. Proceeds to be deposited in the General Fund.
b.
Whittier Elementary School: Community Action Agency The former Whittier Elementary School; continuation of lease to Community Action Agency. Lessee to pay $2,454.16 per month; agreement provides for 60-day cancellation notice by either party. Lessee to provide property and liability insurance and be responsible for all maintenance and upkeep. Proceeds to be deposited in the General Fund.
c.
Administration Building, Room 414: Teachers' Credit Union Office space. Room 414, Administration Building; to Teachers' Credit Union. Lessee to pay $325.17 per month as payment for space, utilities and parking and $1.75 per month to have Credit Union listed in the telephone directory. Proceeds to be deposited in the General Fund.
d.
Sunset Elementary School: Special Care, Inc. Consideration to continue the lease of the Sunset School Building, 3105 Sunset Boulevard, to Special Care, Inc., and reduce the lease (rental) from $2,070 per month to $1,500 per month for one year (1996-97). Fee of $2,070 per month to be reinstated in July, 1997, subject to Board approval to continue the lease for 1997-98. Lessor to provide security for $79.00 per month. Lessee to provide property and liability insurance and be responsible for all maintenance and upkeep. Agreement subject to 60-day cancellation notice by either party. Proceeds to be deposited in the General Fund.
e.
Portion of the Rail Siding at 2500 NE 30th: Central Oklahoma Railfan Club - $97.01 per month. Agreement subject to 30-day cancellation by either party. Proceeds to be deposited in the General Fund.
Lease-Purchase Agreements for District Properties Lease-Purchase Agreements for District Properties - Approval to continue lease-purchase agreements for properties through June 30, 1997, at the rates shown. Properties and organizations follow: a.
Foster-Estes Vo-Tech: Oklahoma City Area Vocational-Technical School No. 22 - The former Foster-Estes Vo-Tech to the Oklahoma City Area Vocational Technical School No. 22. The purchase price if $3,542,377.50 payable at a monthly rate of $11,807.92 beginning in July, 1982. Proceeds to be deposited in the General Fund.
b.
Lincoln Elementary School: City of Oklahoma City -The former Lincoln Elementary School, located at 1138 North Geary Avenue, Oklahoma City, Oklahoma, to the City of Oklahoma City. Purchase price is $819,000.00 payable over a period of 15 years in the amount of $54,600.00 per year beginning in November, 1988, payable in services provided to the district in the form of school crossing guards.
c.
Mayfair Elementary School: The Mayfair Center, Inc. - The former Mayfair Elementary School, located at 3200 N.W. 48, Oklahoma City, Oklahoma, to The Mayfair Center, Inc. Purchase price is $200,000.00 plus interest payable over a period of 12 years in the amount of $1500.00 per month. Proceeds to be deposited in the General Fund.
d.
Washington Center: Doxnmtown Outreach Committee - The former Washington Center (excluding former print shop), located at 820 W. California, Oklahoma City, Oklahoma, to the Downtown Outreach Committee, Inc. Purchase price is $180,000.00 payable at the annual rate of $21,600.00 beginning in 1997. (Extension granted by the Board at the June 6, 1996, Board meeting.) Proceeds to be deposited in the General Fund.
LEASE-PURCHASE AGREEMENTS FOR DISTRICT PROPERTIE
f
497.
M-28
MINUTES OF THE REGULAR MEETING OF JULY 22.
PURCHASE AND GENERAL BUSINESS PARKDJG SPACE LEASE: T.K. ANDERSON, INC. (EUGENE FIELD SCHOOL)
AA.
SDBACCODNT CODES
BB.
Parking Space Lease; School)
1996
(continued)
T.K. Anderson, Inc.
(Eugene Field Elementary
Approval to continue lease of parking space at 1411 North Classen from T.K. Anderson, Inc., for use by Eugene Field Elementary School staff and patrons at a cost of $400.00 per month for the 1996-97 fiscal year. Expense to be charged to account 000-2311-440-0000000-000-002.
Subaccount Codes; Fund Raisers; Expenditures; School Funds; and Fund Raising Program Numbers
Depositories
of
Approval of the following subaccount codes; fund raisers; expenditures; depositories of school funds; and fund raising program numbers. (Board approval required by State Department of Education Regulations and State Statutes Title 70-5-129.)
CC. LAWN CARE AGREEMENT EXTENDED TRIPLE â&#x20AC;?P" company :
AGREEMENT: CLASSEN HIGH SCHOOL ALUMNI ASSOCIATION
DD.
FF, AMENIMENT OF INTERLOCAL AGREEMENT: CITY OF OKLAHOMA CITY (TO INCLUDE PIERCN AND KING ELEM. SCHOOLS)
CHILD NUTRITION SERVICES (PURCHASE OF POODS, ETC. POL CAFETERIAS)
1996-97 PURCHASE OF FUEL
Triple "P" Company
Approval to extend the previously approved agreement with Triple "P" Company (Eddie Peyton) for lawn care at all district sites, exclusive of the Service Center, Taft Stadium, and Speegle Stadium, for the period of July 1, 1996, through October 20, 1996. This expenditure in the amount of $ 48,601 per month, for an estimated total of $ 194,404, is to be charged to General Fund Account 7119000-2630-426-000-0000-000-051. Recommend approval to continue "Alternate Bid" for grass pick-up and removal on a cost per school basis, to be utilized as needed only. Total expenditure will not exceed $3,500, to be charged to General Fund Account 711-000-2630426-000-0000-000-052.
Agreement;
Classen High School Alumni Association
Continuation of agreement with the Classen High School Alumni Association to use an area at Classen School of Advanced Studies to house memorabilia of Classen High School (1996-97).
MEMORANDUM OF J EE, AGREEMENT: SOUTHEAST HIGH SCHOOL ALUMNI ASSOCIATION
AGREEMENTS:
Lawn Care Agreement Extended;
GG.
Memorandum of Agreement;
Southeast High School Alumni Association
Continuation of Memorandum of Agreement for Southeast High school Alumni Association to use Room 132 at Southeast High School for display of memorabilia and historical items, for 1996-97. Amendment of Interlocal Agreement; City of Oklahoma City Include Pierce and King Elementary Schools)
(To
Approval of an amendment to include Pierce and King Elementary Schools in an interlocal agreement between the District and the City of Oklahoma City, whereby the District, with the assistance of City employees, will conduct summer breakfast and lunch programs at certain District facilities in conjunction with the City's "Play in the Park" program. (Agreement approved at the June 3, 1996, Board meeting.)
Agreements; Cafeterias)
Child Nutrition Services (Purchase of food, etc, for
Approval of agreements (supplemental listing of 39 pages provided to all members of the Board) to purchase food, food products, paper goods, tableware, staple products, merchandising items, etc., for use in school and adult cafeterias by Child Nutrition Services for 1996-97. Costs and expenditures paid will be based on bids and quotation prices. All purchases will be charged to Child Nutrition Services fund. Purchases to be made as needed.
HH.
1996-97 Purchase of Fuel Approval to purchase fuel from the following companies, on a "spot check" basis, as listed below for the 1996-97 fiscal year.
Paul Penley Oil Company Red Rock Petroleum Company
Mid-West Oil Company, Ltd.
498.
-MINUTES OF THE REGULAR MEETING OF JULY 22.
PURCHASING AND GENERIC BUSINESS
II.
1996
H-29
(continued)
Agreement; Oklahoma Department of Corrections and Kate Barnard Community Corrections Center (Public Works Project Labor) Approval of an agreement with the Oklahoma Department of Corrections and with the Kate Barnard Community Corrections Center for public works project labor to be used as needed. Cost to the District will be $165.00 per month for salaries and transportation. (Agreement has been reviewed by Legal Counsel.)
JJ.
Agreement; Oklahoma Department of Corrections and Clara Waters Community Corrections Center (Public Works Project Labor) Approval of an agreement with the Oklahoma Department of Corrections and with the Clara Waters Community Corrections Center for public works project labor to be used as needed. Cost to the District will be $165.00 per month for salaries and transportation. (Agreement has been reviewed by Legal Counsel.)
KK.
Demolition of Ross Elementary School; Cherry Trucking and Wrecking, Inc. Approval for the demolition of Ross Elementary School by Cherry Trucking and Wrecking, Inc., who submitted the low bid, (6 bids received) in the amount of $17,420.00. This expenditure is to be charged to Building Levy Account 721-000-4300-450-000-0000-000-051.
LL.
"On-Call" Asbestos Abatement; Inc.
Delta Engineering, Inc, and Tec-An,
Approval for "On-Call" asbestos abatement for building levy fund projects at various District sites by Delta Engineering Inc., who submitted the low bid (7 received) at $455.50 per day and Tec-An, inc., (second low bid - alternate to be used when the primary contractor's work load will not permit them to respond in a timely manner) at $624.16 per day. These expenditures will be charged to Building Levy Account 721-000-4300-450-000-0000-000-051.
MM.
1996-97 Service Agreements Approval to continue the following approved service agreements for the 1996-97 fiscal year;
NN.
1.
Contract for tree removal and/or trimming by Shawnee Mission Tree Service, Inc., DBA Arbor Master Tree Service at $20,000. General Fund Acct. 711-000-2620-420-000-0000-000-052.
2.
Contracts for full service custodial services for eight (8) high schools as follows; Group One (1) Douglass, Northeast and Star Spencer, Global Management, L.L.C., at $422,951.00; Group Two (2) Northwest Classen and John Marshall, Global Management, L.L.C., at $340,119.00; and Group Three (3) Grant, Southeast, and Capitol Hill, ServiceMaster Management Services, LP, at $473,224.00. Total expenditures in the amount of $1,236,294.00 will be charged to General Fund Account 711-000-2620-421-000-0000-000-049.
3.
Contract for refuse services by Waste Management of Oklahoma, Inc., for a cost of $11,973 per month. General Fund Acct. 711-000-2620-423-000-0000-000-052.
Supplemental Building Fund Appropriations for FY 95-96 Approval of a supplemental Building Fund appropriation for FY 95-96 for total expenditures of $5,107,995.47, to meet the current needs of the school District. Amount and purpose of the supplemental appropriation shall by filed with the County Excise Board. Previously Approved by County Excise Board Requested Supplemental Appropriation Revised 1995-96 Building Fund Budget
$ 4,584,611.96
523,383.51 $ 5,107,995.47
(Supplemental Appropriation Procedure Required According to 68 O.S. 1991, Section 3021)
AGREEMENT: OKLAHOMA DEPARTMENT OF CORRECTIONS AND KATE BARNARD COMMUNITY CORRECTIONS CENTEB (PUBLIC WORKS PROJECT LABOR) AGREEMENT: OKLAHOMA DEPT. OF CORRECTIONS AND CLARA WATERS COMMUNITY CENTER (PUBLIC WORKS PROJECT LABOR)
DEMMSTION OF ROSS elementary SCHOOL: CHERRY TRUCKING & WRECKING, INC. "ON-CALL" ASBESTOJ ABATEMENT: DELTA ENGINEERING, INC. AND TEC-AN INC.
1996-97 SERVICE AGREEMENTS
SUPPLEMENTAL BUILDING FUND APPROPRIATIONS FOR FY 95-96
499.
MINUTES QF THE REGULAR MRRTTKTfl OP TIIT.V 79.
M-30
PURCHASING AND GENERAL BUSINESS CLEANUP AND DBORDORIZING OF SOUTHEAST HIGH SCHOOL: BLACKMON MOORING STEAMATIC
00,
Cleanup and Deordorizinq Mooring Steamatic
IQQfi
(continued)
of
Southeast
High
School;
Blackmon
Confirmation approval for Blackmon Mooring Steamatic to perform cleanup and deordorizinq of Southeast High School, as a result of the recent fire, for a cost of $18,305.92. Cost of cleanup and other related loss will be reimbursed by District's insurance for a expense over the $10,000 deductible. (Authorized for expenditure in accordance with Board Policy D-12) (ITEMS PP - SS RELATE TO BOND ISSUE PROJECTS)
(Bond
Project
CONTINUATION OF PP. AGREEMENT: THE BENHAM GROUP FOR CONSULTANT SERVICES DURING 1996-97 FISCAL YEAR
Continuation of Agreement; The Benham Group Consultant Services during 1996-97 Fiscal Year)
REJECTION OF ALL QQ. BIDS FOR HVAC SYSTEM AT FILLMORE ELEMENTARY SCHOOL
Rejection of All Bids for HVAC System at Fillmore Elementary School
Continuation of the existing agreement with The Benham Group to provide bond project consultant services as needed during the 199697 fiscal year. Terms, conditions and fee schedule is to remain the same as the 1995-96 agreement.
Approval to reject all bids for the rooftop HVAC system at Fillmore Elementary School. Three bids received, with the lowest bid being $93,700 over budget. Low Bidder: Base Bid Amount: Controls: Total Bid Amount; Budget Amount: Over Budget:
ASBESTOS ABATEMENT (HVAC) DELTA ENGINEERING INC. AND TBC-AN ALTERNATE
RR.
Delta Engineering, Inc, and Tec-An Asbestos Abatement (HVAC): Alternate Approval for asbestos abatement for Bond fund projects (HVAC) at the following District sites by Delta Engineering, Inc., who submitted the low bid (7 received) of $455.50 per day and Tec-An Inc., (second low bid - alternate) at $624.16 per day. These expenditures will be charged to Bond Fund Account 731-000-4300-450OOO-OOOO-OOO-OPU. Dunbar Lafayette Stand Watie Linwood Britton
AIR MONITORING SS, FOR ASBESTOS ABATEMENT: STANLEY ENGINEERH^G INC.
Westfahl Construction Company $259,000 29,700 $288,700 195,000 $ 93,700
Wheeler Heronville Capitol Hill Elemen. Wilson Sequoyah
Air Monitoring for Asbestos Abatement:
Shields Hts. Rockwood Edgemere Hawthorne Mark Twain
Stanley Engineering,
Inc.
Recommend approval for Bond Issue related compliance air monitoring for asbestos abatement at the following District sites by Stanley Engineering, Inc., who submitted the low bid (3 received). These expenditures will be charged to Bond Fund Account 731-000-4300-450OOO-OOOO-OOO-OPU. Dunbar Lafayette Stand Watie Linwood Britton
Wheeler Heronville Capitol Hill Elemen. Wilson Sequoyah
Shields Hts, Rockwood Edgemere Hawthorne Mark Twain
DISCUSSION
Mrs. Silver said she had a question on item F, "Channel One" Communications. She said although this would provide a lot of equipment for the district, she had been to conventions where people had been very unhappy with this. There were a lot of problems with patrons because the kids are watching commercials during this time period. She inquired if any other districts that have been using this had been contacted, and what the response of parents in the district will be to this item.
500.
MINUTES QF THE REGULAR MEETING-QF.. .J.ULX.22.<.-1A9j 6..
PURCHASING AND GENERAL BUSINESS
M-31
(continued)
Dr. Crawford said they did use "Channel 1" in the district he left a year and a half ago. He said they did check with about 30 schools throughout the region that did use it before it was installed. He said in his opinion it was a very advantageous program, although the kids do watch the commercials that are on "Channel One." He said they were very closely scrutinized, and unless the rules have changed, if you don't like the program they will take it out. He said they provide television monitors in every class room and you are able to use those systems throughout the day for the various programs. He said he had viewed it around 25 times in his career and had not seen anything offensive on it.
Mrs. Silver said she would like to have a presentation of the types of commercials and programming the kids will be seeing, because there is a lot of controversy on this item. Dr. Sconzo said it would not be a problem to present some of the tapes of the 12 minute news broadcasts with commercials.
Mr. Bogle said he came with some of the same concerns as Mrs. Silver. He requested some discussion of the instructional and educational rationale of using this program. Item F was pulled from the agenda until a later meeting. Mrs. Silver asked about Item H, the transfer of the Hearing Impaired Program and Hearing Impaired Activity Subaccount #981. She said there was no back up on this item except the need to transfer the account. She asked that staff come back with information on why that program was being transferred from Northwest Classen to Southeast High School. She asked that action be delayed until they could have more information. Dr. Crawford said one of the concerns at Northwest Classen is that they have such a large number of special education programs. He said finding the least restrictive environment and inclusion suggests to move students to other settings that will not only benefit those students, but the mainstream students also.
Mr. Walker inquired about Item R, membership in the Council of the Great City Schools? He felt $24,110.00 was a lot of money. Dr. Crawford explained some of the benefits from this organization, and noted he felt it was an organization that was important to the district.
Dr. Sconzo said the Council of the Great City Schools is a strong lobby in Washington on behalf of urban school districts. He said there were only 50 school districts nationally who are eligible to be members of this organization. That is why it has an expensive membership fee. Mr. Kellert commented that he felt the lobbying efforts of this organization with regard to the financial impact of this district is well deserving of the membership fee. Mrs. Parks noted she gets excellent information and updates on the different programs and lobbying efforts of the NSBA, and their membership is $16,000 cheaper than the Council of the Great City Schools.
Mr. Bogle said he would like them to identify some direct objectives for the year that the district might benefit from if they do renew the membership. Specifically, he felt guidance and counseling on federal grants and other kinds of programs would be of benefit to the Oklahoma City Public Schools. Mrs. Silver felt that if the district is going to have membership in this organization, they should have representation at their meetings so that they will be able to get the most benefit they can from it.
Mrs. Parks inquired about Item X, the increase in the elementary student supply fees from $8.00 to $14.00 per year. She asked if the fee was mandatory? She said she hears complaints all the time from those who pay the fees and don't get the material and supplies that they pay for. Dr. Sconzo said it was not mandatory. He said he hoped they would address any of the concerns about this fee that are brought specifically to their attention. He said the recommendation is not intended to have
501.
M-32
-MINUTES-OF THE REGULARâ&#x20AC;&#x201D;MEETING.-OF JULY 22, -1-936
PURCHASING AND GENERAL BUSINESS
(continued)
30% of the children pay a fee that subsidizes supplies for the other 70%. He said supplies for the 70% are really being subsidized by the General Fund. He said this recommendation is to get the 30% who are paying the fee to actually pay the cost of the supplies that are being provided. Mrs. Silver said she felt the jump from $8.00 to $14.00 a year for the fee was too much. She suggested they make the increase over a 2 or 3 year span and increase it slowly.
Dr. Sconzo said it would not be a problem to phase this in over a period of multiple years. It would still move them toward recouping the actual cost. Mrs. Silver said she would like to amend the motion to make it $10 over the first year.
Dr. Sconzo said from a budget standpoint, they built the budget on an $8.00 fee. He said if the Board approved the increase in the fee, it would be additional revenue they could use to purchase more supplies.
As an alternative, Mrs. Silver said she thought parents would receive the increase better if it were presented as $6.00 a semester. The motion was amended for Item X to read $6.00 a semester.
Mr. Carter commented on Item CC. He did not understand the system the Triple P Company uses in their lawn mowing. He said he was not happy with the Triple P Company, because he did feel like the district is getting what they are paying for. Dr. Crawford said he agreed. He said when they rebid the lawn mowing, no one placed a bid but Triple P. He said two full time people had been assigned to work with them now. He said he did not know what else they can do at this point. He said they would have to do it differently next year. He said the cost to go in-house this year would be prohibitive with buying equipment, etc. Mrs. Silver said she had even had neighborhood associations call and ask if they are eligible to mow and be paid by the district, and they are usually the same groups she has complaints from.
Mrs. Silver asked why their are subaccount codes on the PTSA and none on the PTA. She felt this might present a problem to the elementary schools. She said neither of these organizations can legally have their moneys in a school subaccount. She said when Ms. Deering was here she said the subaccount number was not to hold the money but to receive funds as a donation from that group to the school. Mrs. Silver said neither one of them need to be there or they both need to be there so they can make donations to the schools. Dr. Crawford said he will bring information on this.
502.
H-33
TO:
board op education
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for asbestos abatement for Bond fund projects fHVAC) at various District sites bv Delta ^ndineerind, inc., and Tec-An Inc, in the Board of Education Meeting agenda of July 22, 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election,
(Date)
TO:
BOARD OP EDUCATION
I hereby certify to the best of my knowledge that the recoiwnendation for expenditure of Bond funds for Bond Issue related S-OWP-ij^ns^__ air - monit-orinq for asbestos _ abatement . at various Pjgtript_ sites by â&#x2013; Stanley â&#x2013; .Engineering. Inc, in the Board of Education Meeting agenda of July 22. 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
(Date)
A-37
503.
MIMUTES QF THE .REGULAR MEETING QF -TITT.Y 22,
H-34
UNFINISHED
IQQfi
BUSINESS
(NONE)
NEW
BUSINESS
(NONE) CITIZENS'
COMMENTS
(NONE)
BOARD
MEMBERS
COMMENTS
Hr. Michael Carter noted that on the hearings he would like to change some of his votes if he could. He said he did not attend the last Board meeting because of the change in his work schedule. If he cannot resolve the conflict with his work he will have to resign from the Board. He said he would give notice to the president and superintendent before September's Board meeting. He commented that he would like to think he had been an independent voice on the Board, representing the hard working people of the southside. He said he had tried to be honest with the people and to develop their trust. He said it might be his last Board meeting, but he felt if the choice was choosing his family and earning a living over impacting the community, he had to choose his family every time. He wished everyone the best.
Hr. Bogle expressed regrets to hear the news and said Mr. served the community well.
Carter had
Hrs. Parks said she was not feeling well, and would go home before the Executive Session. Hr. Shepard noted that two support employees had asked for hearings before the Board. One was a grievance hearing and the other was a postsuspension hearing. With the Board's concurrence he said he would like to get that scheduled. The date set was Tuesday, August 20, 1996.
Hrs. Parks said in based on what they had just heard from Michael Carter, that she felt he had done an excellent job, and she would hate to see him go. She wished him well in his future endeavors.
EXECUTIVE
SESSION
MOTION: Michael Carter R. #349 SECOND: Kenny Walker APPROVAL FOR EXECUTIVE SESSION AT 11:40 P.M. MOVE TO RECESS AND RECONVENE IN EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A: CONFIDENTIAL COMMUNICATION WITH SPECIAL LEGAL COUNSEL REGARDING POSSIBLE LITIGATION AND CLAIMS RELATING TO THE WARRANTY, INSTALLATION, AND MAINTENANCE OF HVAC SYSTEMS INSTALLED IN DISTRICT FACILITIES; B: A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; C: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; AND D: DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS. ROLL CALL
-
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Bogle,
aye aye aye
MOTION CARRIED 6-0. The Board went into Executive Session at 11:40 p.m. Those in attendance in the Executive Session were Dr. Marvin Crawford, Dr. Vern Moore, Ron Bogle, Terri Silver, Frank Kellert, Michael Carter, Kenny Walker, Thelma R. Parks, Darrel Shepard, and Bruce Day, Attorney (for item 1 only). Mrs. Parks left the session at 12:00 a.m.
504.
MINUTES OF THE REGULAR. MEETING OF JULY 22, 19.9.6..
R E C 0 N V E N E
MOTION: SECOND:
IN
H-35
SESSION
OP EN
Frank Kellert Kenny Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
MOTION CARRIED 5-0. I N
OPEN
MOTION: SECOND:
Mrs. Mr.
aye aye aye
The Board reconvened at
aye aye
Silver, Carter,
1:25 a.m.
SESSION Frank Kellert Michael Carter
MOVE THAT WE AUTHORIZE THE EMPLOYMENT OF H. LYNN WRAY, PROFESSIONAL ENGINEER, TO PROVIDE PROFESSIONAL ENGINEERING SERVICES RELATIVE TO AN ANALYSIS OF THE INSTALLATION OF THE HEATING/COOLING UNITS IN SEVERAL DISTRICT SCHOOLS FOR A FEE OF $100.00 PER HOUR FOR THE PRINCIPAL ENGINEER; $66.00 PER HOUR FOR A TECHNICIAN; AND $40 PER HOUR FOR DRAFTING WORK, PLUS EXPENSES. WORK TO BE DONE IN CONJUNCTION WITH SPECIAL LEGAL COUNSEL REGARDING POSSIBLE LITIGATION AND CLAIMS RELATING TO THE WARRANTY, INSTALLATION, AND MAINTENANCE OF HVAC SYSTEMS.
ROLL CALL
Mr. Mr. Mr.
R. #350 RECONVENE IN OPEN SESSION AT 1:25 A.M.
Kellert, Walker, Bogle,
aye aye aye
Mrs. Silver, Mr. Carter,
aye aye
R. #351 APPROVAL TO EMPLOY II. LYNN WRAY TO PROVIDE PROFESSIONAL ENGINEERING SERVICES RELATIVE TO ANALYSIS OF TH INSTALLATION OF HEATING/COOLING UNITS FOR FEES LISTED
MOTION CARRIED 5-0. MOTION: SECOND:
Terri Silver Kenny Walker
MOVE FOR APPROVAL OF THE CENTRAL OFFICE POSITION OF DIRECTOR OF SCHOOL/COMMUNITY AFFAIRS WITH THE SALARY SCHEDULE COMMENSURATE WITH THOSE OF A HIGH SCHOOL PRINCIPAL; ALSO TO APPROVE THE ASSIGNMENT OF JOYCE HENDERSON TO THE POSITION OF DIRECTOR OF SCHOOL/COMMUNITY AFFAIRS EFFECTIVE: AUGUST 5, 1996. ROLL ClkLL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
aye aye aye
Mrs. Mr.
Silver, Carter,
aye aye
R. #352 APPROVAL OF CENTRAL OFFICE POSITION OF DIRECTOR OF SCHOOL/COMMUNITY AFFAIRS AND APPROVAL OF ASSIGNMENT OF JOYCE HENDERSON TO THAT POSITION
MOTION CARRIED 5-0.
Mrs. Silver noted that this position is a lateral transfer of a current administrator to that position. Mr. Bogle announced that due to the lateness of the meeting and by mutual consent between the Board and superintendent, that item d, regarding the employment of the Superintendent, and the renewal of the 1995-96 contract for the 1996-97 and 1997-98 fiscal years, will be placed on the agenda for the next regular meeting of the Board on August 5, 1996.
ADJOURNMENT
There being no further business, the meeting adjourned at 1:30 a.m. The motion for adjournment was made by Michael Carter and seconded by Kenny Walker. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
R. #353 ADJOURNMENT AT 1:30 A.M.
505.
-MINUTES-OF—THE REGUT,AR MEETING OE-JULY 22,
N-36
1996
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Minutes 4
approved by the ________ , 1996.
Board
of
Education
this
5
day
of
STATE OF OKLAHOMA SS .
COUNTY OF OKLAHOMA
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. Wjj,tness my hand and seal of this School District this S'Tk
of
L/C 0^ 1—
,
1996.
Clerk, OklahomaFcity Board of Education
(SEAL)
day
J
506.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996
M-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, AUGUST, 5, 1996, AT 7:00 P.M.
PRESENT:
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7
President Member Vice President Member Member
ABSENT:
Kenny Walker, District 4 Michael Carter, District 6
Member Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
CALL TO ORDER
ORDER
T O
Mr. Ron Bogle called the meeting to order. Mrs. Terri Silver gave the invocation and led the pledge of allegiance. ROLL
CALL
At the time of present.
ROLL CALL
the Roll
INTRODUCTION
Call,
OF
five
(5)
members
of
the Board were
VISITORS
(NONE) MINUTES
MOTION: SECOND:
OF
PREVIX>US
MEETING (S)
Frank Kellert Terri Silver
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, 1996, AS AMENDED. Mr. Kellert, Mrs. Parks, Mr. Bogle,
ROLL CALL
aye aye aye
JULY 22,
Mrs. Silver, Yeargain, Mr.
aye aye
MOTION CARRIED 5-0.
BOARD
MEMBER S'
BUSINESS/COMMENTS
BUSINESS 1.
Approval to declare the Dunjee School property, 12500 Northeast 42, Spencer, Oklahoma, as surplus and no longer needed by the District^. Further recommend the Superintendent be directed to proceed with offering the "property for sale to the public utilizing the bidding procedures as outlined in Board Policy and State Statutes.
R. #354 APPROVAL OF MINUTE OF REGULAR BOARD MEETING OF JULY 22, 1996
507.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-2
BOARD MEMBERS' BUSINESS/COMMENTS MOTION: SECOND: #355 PPROVAL TO lECLARE DDNJEE CHDOL PROPERTY ORFLUS, AND THE HE SUPERINTENDENT IE DIRECTED TO ROCEED WITH lEFERING IT FOR
(continued)
Thelma R. Parks Terri Silver
MOVE FOR APPROVAL TO DECLARE DUNJEE SCHOOL PROPERTY AS SURPLUS AND NO LONGER NEEDED BY THE DISTRICT, AND THAT THE SUPERINTENDENT BE DIRECTED TO PROCEED WITH OFFERING THE PROPERTY FOR SALE TO THE PUBLIC UTILIZING THE BIDDING PROCEDURES AS OUTLINED IN BOARD POLICY AND STATE STATUTES. Mr. Kellert, Mrs. Parks, Mr. Bogle,
ROLL CALL
:ale
aye aye aye
Mrs. Silver, Mr. Yeargain.
aye no
MOTION CARRIED 4 aye, 1 no. DISCUSSION
Mr. Frank Kellert questioned if a piece of property could be income producing property and still be declared surplus. He wanted to verify that "surplus" referred to the building being needed for school purposes. Mr. Darrel Shepard said that was correct. Mr. Tom Yeargain questioned what part of the property was leased besides the main building? Mr. Shepard noted that the high school building is vacant and a smaller building on the property is leased to the Community Action Program. Mr. Kellert asked if the building had been assessed for asbestos. Mr. Shepard said based on the age of the building there would probably be asbestos in it, and he did not think they district has a plan under way to abate the building since it was a vacated building. In response to Mr. Kellert's question, Mr. Shepard said that information concerning asbestos would be made available to any interested parties. 2.
Consideration of report from^the Board committee on contracting for District legal services
Mr. Bogle announced that item 2 had been requested to be pulled from being considered at this meeting and would be rescheduled for the meeting of August 19. BOARD
MEMBERS
COMMENTS
Mrs. Thelma R. Parks had many positive comments in regard to Cleeta John Rogers, whose funeral was held today. She said she had never worked with a General Counsel hired by this Board who gave so much in return for so little. She noted he was a friend, a survivor, and a gentleman who was kind, compassionate and forgiving. She said he would be sorely missed and asked that a letter be drafted to the Rogers family expressing condolences to his wife, his mother, and family. She asked that the letter be made available to those who want to sign it. CITIZENS' COMMENTS
CITIZEN S'
COMMENTS
Mrs. Loree Schrank, patron, expressed her appreciation for Cleeta Johjn Rogers. Also, she noted the table had been removed in front of the auditorium and commented on the increase in school lunch prices. Mrs. Bobbie Pierro, teacher, told of her carjacking experience which made it impossible for her to work as a teacher. She expressed appreciation to her friends and colleagues who cared about her, and for
508.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-3
CITIZENS' COMMENTS
(continued)
district policy that extended sick leave in her circumstances. She expressed disappointment in the district's fine arts programs, and that she was only given two options for the coming school year. At the end of her comments she presented her resignation.
LEGAL
REPORT
LEGAL REPORT
Mrs. Tammy Carter, Associate Counsel, had no oral report at this time. Mrs. Parks asked about the disposition of a letter received from a teacher in regard to her employment, and a letter from a secretary who alleged some improper conduct on the part of one of the legal counsel members. Mrs. Carter said she had not seen either one of the letters. Mrs. Parks said she thought everyone received a copy, but she would be glad to share her letter.
SUPERINTENDENT ' S
1.
REPORT
SUPERINTENDENTâ&#x20AC;&#x2122;S REPORT
Curriculum Audit
Dr. Crawford reported that staff would be making a full report on the curriculum audit to the Board at the meeting of August 19 or September 5. He said that Dr. Faison was commissioned by Dr. Guy Sconzo to conduct the curriculum audit. Dr. Crawford said he thought the findings will be very beneficial to the Board in setting a path for them to follow over the next several years in the curriculum area. Some of the findings of the auditors were that the district had inadequate policies in dealing with instruction; that there was inadequate planning at the central office; that the mission and goals must be restated and directed toward the year 2000. The audit also noted problems with the organizational structure and inadequate staff development. Some positive remarks were given about the stability of the administration, but they were cited in the opinion of the auditors because we do not properly evaluate and appraise employees, including administrators and teachers. Dr. Crawford said he^ thought the report would be the first step toward making some marked improvement in the instruction in this district. Mrs. Parks asked which Board members were interviewed in this process. Dr. Crawford said he did not know and Dr. Faison was not at the meeting. Mrs. Parks said she would like to have input in the survey. She said she was the only school person on the Board, and she had some input that could give some direction and guidance. She asked to see the survey and what was included in it. Dr. Crawford said he would send her a copy of the survey in this Thursday's packet. 2.
Discussion of Secondary Schools Re-Districting Proposals for 199798.
Dr. Crawford said he was very pleased with the progress of the secondary schools re-districting proposals. He said this evening's presentation will deal almost entirely with the re-districting of the middle schools. Dr. George Kimball, Director of Information and Technology Services, presented changes that had been made in the re-districting at the request of some Board members at the last Board Meeting. He said by changing the entire boundaries of Dewey and Longfellow Elementary Schools to the attendance area of Moon Middle School, it would make t^he projected enrollment at Moon about 900 students and Harding Middle School would have a projected enrollment of approximately 700 students. He said this was a viable possibility as was the first proposal. Another possibility to be considered would be to move the attendance area of Wilson Elementary School to Harding Middle School. This would make the projected enrollment at Harding 776 and Moon would be at 828.
DISCUSSION OF SECONDARY SCHOOLS UE-DISTRICTING TOR 1997-98
509.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996
M-4
SUPERINTENDENT'S
REPORT
(continued)
Mr. Kellert asked approximately how many students are in the Wilson area? Dr. Kimball said approximately 72 students. In response to an earlier request from Mr. Kellert, Dr. Kimball showed what the potential boundaries would be for a middle school at Burbank. He said this actually was not a viable plan since it would take too many students from Harding if Longfellow and Dewey were moved to Moon Middle School. Also, there would be no gym or auditorium facilities at Burbank. He noted that it would probably take $3,000,000 to add these facilities to the school.
Dr. Kimball recounted some of the advantages in returning to a neighborhood school plan. He said it increases parental involvement in schools by making them more accessible geographically. It increases the opportunity for students to participate in extra-curricular and after school activities because the travel time is reduced and the proximity is there. It tends to increase pride in schools, and foremost it helps to reduce a great deal of the time students have to ride on a bus going to and from school, which is not only a matter of convenience, but a safety issue as well. DISCUSSION Mrs. Parks thanked Dr. Kimball for the scenario he had presented tonight in regard to Longfellow and Dewey. She said she had driven to Longfellow School from Moon and had then driven over to Harding, and she found the distance to be about the same from either school to Longfellow.
Mr. Kellert asked what the anticipated enrollment would be at Hoover Middle School based on current projections? Dr. Kimball said he did not have the figures. Mr. Kellert said he thought it was 875 to 900. He said he did not know how an increase of 150 students would affect Moon Middle School. He said he would like to have an idea of fifth grade students currently enrolled in the Burbank, Hoover attendance area before going into meetings in the fall. He said this would give them some idea of what the potential growth might be.
Dr. Kimball said in doing projections, it is difficult to calculate how many people might move away, etc. Mr. Kellert said that part of the survey they intend to get would give parents an opportunity to express what they might do if options were made available. Dr. Kimball said in relation to question, that the square footage middle school had been included in each middle school should be able to
the first part of Mr. Kellert's and number of classrooms in each a past packet. He said he thought handle approximately 900 students.
Mr. Bogle asked what was meant when they said they were going to go to the community with this plan. Dr. Crawford said he had hoped they could get a stamp of approval from the Board on the concept thought to be the most viable for the middle schools and soon thereafter with the Board's permission, they would start having community meetings. He said he was not sure they would have time to wait until the entire process was finalized, because they had set a goal of October and no later than November.
Mrs. Terri Silver asked why Harding had so many fewer classrooms available when they have more square footage in their building? Mr. Truly Clark, Director of Service Center Operations, said the big difference was that Harding had a swimming pool and dressing room areas that are actually included in the total square footage of the buildir^gs, but can not be used for classroom space. Mrs. Silver said she was just wondering if there was some space available so that some remodeling could be done to make more room available at Harding for students.
510.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-5
SUPERINTENDENT'S
REPORT
(continued)
Dr. Crawford said Harding had some very large areas that could be made into two or three classrooms. He said the music room was a very large area at Harding. Mr. Clark said Harding's gymnasiums were also larger, and that takes up a lot of square footage.
Dr. Crawford said that usually schools that had been high schools would have a larger circulation area in the halls and corridors. Mrs. Parks asked if all the classrooms at Moon Middle School were operable? She said they had 54 classrooms. Mr. Richard Vrooman, said as far as he knew all the classrooms are operational. Mrs. Parks said last year there were classrooms that were not being used because of severe repairs needing to be done. She said she knew at that time there were four that were not being used because they needed some repairs. She noted that they need to take a closer look at the classrooms that were listed as being a part of the structural ramifications there, and if they are not being used, then they are not classrooms.
Mr. Kellert commented that he appreciated Dr. Crawford's wanting to get the Board's approval on some of this, but he could not put a stamp of approval on a plan that obligated the Board somewhere in the neighborhood of $3,000,000 without even mentioning the possible impact of an alternative center. Also, he said before he would feel comfortable advocating the spending of that kind of money for a middle school whether on the northside or the southside, he would want to have some indication that parents currently not enrolling their children in Oklahoma City Schools would do so. He thought one of the things they need to do is discuss the process. Where are we going with this information? When, and how quickly do we want to get feedback to the administration so we can take things in proper order? Mr. Bogle said that was exactly what he wanted to speak to. He stated they could come up with a lot of scenarios, but they might not be practical. He did not think they should take solutions to the public that would not be practical. He asked what they were taking to the people? He said the impact on District 1 is too negligible to even be important. Other areas of thescommunity were affected much more than District 1.
Dr. Crawford said he thought it worked best if the Board would look at all the options, demographics and forecasts, and then determine the plan they think is best for the district. The Board would then instruct staff to take this concept to the patrons to see if there is going to be approval or disapproval of the concept. Mr. Bogle stated that some months ago the Board asked staff to conduct a districtwide facility analysis, and from that generate a document that would indicate the work that needs to be done to bring our facilities into a higher level of quality. Also, to develop a schedule of priorities for implementation. He asked if there was not some relationship with that process?
Dr. Crawford said there was and that study will be finalized before the first of September. He said they would include their best projections on enrollment demographics for the next ten years. He said it had been given to an outside demographer, and he had reported back to them. Dr. Kimball said the projections and demographic work had been done. He said the technology plan as to where they want technology to go for the next few years in the schools has been accomplished to a great degree. The part that is really being finalized is the education programs that will accompany the demographics and growth patterns. . He said it includes student projections, census data, and the various things that have been mentioned. He said it had been reviewed for methodology by an individual at the University of Oklahoma.
511.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-6
SUPERINTENDENT'S
REPORT
(continued)
Mr. Bogle asked if the projections were factored into the plan they are looking at tonight? He asked if they are looking at this plan just for what it would look like a year from this fall or is it a plan that is based on a five or ten year projection for enrollment. Dr. Kimball said they were looking at both. The dilemma they have expressed is knowing where growth may occur. For example because of the MAPS Project, growth may occur in certain areas of the City. He said he would think another elementary school should be built in the north to handle the population as well as down in the southeast part of the City. He said if Capitol Hill was used as another middle school as had been proposed, you would have no place to put the 650 elementary students at that school now.
Mr. Bogle said his concern was how far they can go with a plan like this if the plan also said in five years, they are projecting growth would occur so that it would require new facilities in different areas. He asked what the implications were of a decision to go back to a philosophy of community based schools? He felt they needed to take a long term look at that before they could really know what they were doing. Dr. Kimball said everything is intertwined. He said the projections for the next five years do not project a dramatic growth in any area of the city that could not be accomplished within the proposed plan. Dr. Crawford said they could project the growth in Oklahoma City using the available resources for the next several years, but the thing they can not project is how many "recaptures" they might have.
Mr. Yeargain said they have about 300 more students in the four Southside schools than they do in the north area, but they also have less space. He requested that they look at Capitol Hill and the old Washington School, and see what they can do demographically and if it's even feasible. He said Jefferson was one of the largest schools- with 937 students in 56 classrooms, and Webster only has 46 classrooms with 961 students. He stated he would rather see a 750 student middle school than one with 900 students. He asked Dr. Kimball if he could see what could be done about using Capitol Hill Elementary now and also the Washington School building. Mr. Shepard said Washington is on a lease/purchase agreement, and it would be very difficult to get back as long as the buyer maintains the terms of the agreement they have with them. Mrs. Parks stated on the chart on page 4, the number of students did not change for Webster Middle School. She asked if students who live on Northeast 42nd and Prospect are going over to Webster? Dr. Kimball said no, those students were returned to the Moon area. Mrs. Parks asked the present enrollment at Webster? Dr. Kimball said it was 960 which was virtually a trade out for Webster The only change is that Webster would go from 55% minority to 49% minority under the new plan.
Mr. Kellert noted that if they were going to run the middle schools like they were running them now, there would be no growth. He said the Board members were there to work with the Superintendent and the staff to prioritize the interests of the district, and certainly the educational interests first. He continued that he would not even consider spending that kind of money on Burbank or any other situation like that prior to addressing the greater issue of the alternative secondary school which has a greater opportunity to change the way the middle and high schools are run. He did not even think the two issues were comparable, and the Board needs to come to some kind of decision about what their priorities as a Board are going to be and communicate those to the Superintender]it. Mr. Kellert said his priorities were to address the bigger issue first, and deal with the issue of an alternative setting for secondary students who are not functioning in the comprehensive middle and high schools.
512.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-7
SUPERINTENDENT'S
REPORT
(continued)
He said he was not going to advocate or promote Burbank in his district, because he thought that was the second issue in terms of the general well-being of the whole district behind what some of the students need in the form of some other kind of intervention. He did not think they needed to look five or ten years ahead demographically to make a philosophical decision that this district is going to move back to community based schools. In his opinion, this could be done with the schools they have if we try to make those the best run schools possible Mr. Kellert felt if they could change the culture of some of the secondary schools, the growth would naturally occur. In conclusion, Mr. Kellert said he did want to see the Board defer its philosophical decision for the 97-98 school year on community based schools simply because they can not put all the pieces together now. Mrs. Parks said in regard to the alternative schools, while providing an environment for students to learn, they also need to take into consideration that the disruptive kids come from dysfunctional homes. Maybe some of the disruptive students are a result of techniques and methods of teaching and understanding their culture. She said every teacher should have some training in teaching the exceptional child. Based upon her experiences in the classroom, Mrs. Parks said a lot of times teachers create problems for children. She continued that until they really understand their purpose for being hired and that there are children who have unique problems that need to be dealt with, she saw this alternative school where all the disruptive kids are taken as a monster they will not be able to deal with for the next fifty years. She said this would create an atmosphere where the students will decide, "I don't want to go to school and will do whatever I can to get over to the alternative school." Once they are there, groups are formed. There will be serious gangs that will perhaps become hard core. She felt the Board and staff need to do a very intense study about who they are hiring and then the teachers need to thoroughly understand for what reason they are being hired. She felt when they decide this, there may not be a need for an alternative school, because boys and girls will be willing and want to come to school and learn. There will be teachers that are caring and willing to share and make each child the best they can possibly be. She asked that they take a serious look at where they are going, and how they plan to get there.
Mr. Bogle said he would like them to envision themselves as a district that is growing because they are more attractive to patrons. If the Board and staff develops a plan properly they will grow. He expressed that institutionally he would like them to see them have a higher aspiration than moderate growth. He felt that over the next five years there should and would be fairly dramatic growth as the reputation and quality of programs increases.
Finalizing his comments. Dr. Crawford announced that principals were back today, and had meetings throughout the city. In response to a question from a Board member regarding the cafeteria price increase, he said for the last two years they had had to work very diligently to not dig into the fund balance any further than they might need. PERSONNEL
MOTION: SECOND:
AND
ENCUMBRANCES
Frank Kellert Terri Silver
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED, VOTING ON ENCUMBRANCES SEPARATELY. Vote on Personnel:
ROLL CALL
Mr. Mrs, Mr.
Kellert, Parks, Bogle,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Mr. Yeargain
aye aye
R. #356 APPROVAL OF PERSONNEL AS LISTED
513.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-8
PERSONNEL AND ENCUMBRANCES
(continued)
Vote on Encumbrances: R. #357 APPROVAL OF ENCUMBRANCES AS LISTED IN AGENDA
ROLL CALL
Mr. Kellert, Mrs. Parks, Mr. Bogle,
aye aye aye
Mrs. Silver, Mr. Yeargain
aye aye
MOTION CARRIED 5-0. DISCUSSION Mrs. Parks asked what the possibilities were for teachers who have left and want to come back to the district? Mrs. Parks said she would rather not call any names, but occasionally she has people calling and asking how they can get back in the district. She asked if people were penalized once they worked for the district and then resigned. She questioned how they could get back if they are certified and qualified?
Dr. Moore said in the Personnel Report, the people listed on page 4 were people who had resigned their position under Policy G-33, and this information was being provided to the Board for information purposes only. Relative to individuals who were once employed and are seeking reemployment. The process is to fill out an application through the Personnel Services Division and seek employment that way. Mrs. Parks asked if persons who submitted a resignation card, and had second thoughts and decided not to resign, were denied the opportunity to rescind the resignation action that they took? Dr. Moore said there is not a provision in the policy now that would keep them from accepting it. He said it would have to go back to the Board for approval. He said the policy is that individuals have an opportunity to apply for vacancies and be considered through the interview process. In dealing with anyone that has other kinds of problems relative to employment, he felt that was an executive session item.
Mrs. Parks asked again if any'employees have submitted a resignation card and within 4 or 5 days had second thoughts and wanted that resignation rescinded. If so, were they denied. Dr. Moore said he was not sure of the circumstances in which they would deny it, but according to the existing policy, if a person submitted a resignation and changed their mind, it is appropriate for them to rescind it. If Board action had not taken place in the interim, it would not be necessary for the Board to take action to reinstate â&#x2013; individuals. It would be a decision of Personnel to reinstate, but it would depend on whether or not a position is available, etc.
Mrs. Parks inquired about bids being let for building supplies. She asked if supplies come in that are inadequate to do the job, what the Board could do to make sure they are getting quality supply and materials.
Mr. Belphry Dean, Administrator of Purchasing, said he and Mr. Clark had begun to address some of these concerns. He said he had only heard of one or two instances where there were problems with some of the products and they are contacting those particular suppliers now to get back to the specifications and make sure the district is getting what was requested. He said the suppliers had indicated concerns to make those adjustments as necessary to give us what we need in order to do the job with those supplies. I Mrs. Parks asked if there was a procedure by which he could escalate the supplies they had ordered getting to the employees before school starts? She said many custodians did not have supplies to do the buildings, and they will be criticized because the buildings are not ready.
514.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-9
PERSONNEL AND ENCUMBRANCES
(continued)
Mr. Dean said supplies were going out as quickly as they could get them out to the buildings, and the warehouse is just about full. Materials were ordered late in the 1995-96 fiscal year because they did not know the money was going to be available. Mrs. Parks asked what they would do if those supplies specifications?
do not meet
Mr. Dean said they would go back to the supplier, work it out, and have them make adjustments. Mrs. Parks inquired about several encumbrances on the list. She requested Mr. Dean to get her the address of Shirley's J & B Supply.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (22-9700217 through 23-9700890) written during the period 7/16/1996 through 7/29/1996. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
u
CERTIFICATE OF INTERNAL AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9700217 TO 9700890 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. 2^
EDW7
ROMERO
DATE
515.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-10
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED: Christine Bond
Southeast/Social Studies Teacher
8-20-96
01/03 BA
$23,170.00
Lanny Fiegenschuh
Fine Arts/Visual Art Teacher
8-20-96
01/03 BS
23,170.00
Athaliah DeNegri Southeast/English Teacher
8-20-96
01/13 BS
25,740.00
Ruben Gonzalez
Northwest Classen/ Spanish Teacher
8-20-96
01/09 MA
25,960.00
Sarah Hoyt
Grant/English/ Drama Teacher
8-20-96
01/20 MA
31,950.00
Leticia Kingsley Columbus/Pr imary Teacher
8-20-96
01/03 BA
23,170.00
Gladys Pascual
Grant/Spanish Teacher
8-20-96
01/03 BS+
23,405.00
Ralph Repath
John Marshall/ Science
8-20-96
01/11 MA
26,255.00
Traci Sutton
Special Edvcation Services/SLP
8-20-96
03/03 MS
25,445.00
Johnny Mendez
Plumber
7-15-96
176/01
$18,799.00
Bryan Williams
Painter
7-8-96
175/01
18,108.00
MAINTENANCE:
516.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-11
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
RETIREMENTS:
CERTIFIED: Joe Willis
Grant/Econ/Geog Teacher
9-10-96
CUSTODIAL SERVICES:
Blanton Bennett
Quail Creek/ Custodial Worker
EXPIRATION OF EMPLOYMENT PERIOD:
7-31-96 (NON-CONTINUING CONTRACTS)
CERTIFIED: Christoper Husted
AEF/Special Center Teacher
5-31-96
Donald Oliver
Spencer/Inter Teacher
5-31-96
Christyne Yeldell
Southeast/Home Economics Teacher
5-31-96
517.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996
PERSONNEL LEAVE OF ABSENCES
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
MEDICAL:
CERTIFIED:
Prairie Queen/ MR Teacher
8-20-96
Jennifer DeWitt
Hayes/Kdg/EDK Teacher
8-20-96
Karen Eckl
AEF/Willowview LD Teacher
8/20/96
Rhonda Rundel
Wheeler/3rd Grade Teacher
8-20-96
John Marshall/ Special Ed Asst â&#x20AC;¢x
8-20-96
Devera Lee
Edgemere/2nd Grade Teacher
8-20-96
Shannon Sayles
Mark Twain/4th Grade Teacher
8-20-96
Sheryl Scales
Columbus/1st Grade Teacher
8-20-96
Lee/Bilingual Assistant
8-20-96
Malinda Galberth PARENTAL: CERTIFIED:
CLERICAL: Adrian Spivey STUDY:
CERTIFIED:
CLERICAL: Maria Rayos
518.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-13
PERSONNEL AND ENCUMBRlkNCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda;
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
ADMINISTRATIVE:
Sandra Richards
Project Heartland/ Community Liaison
6-28-96
Troy Vincent
Director/Educational Support Services
8-30-96
Susan Billingsley
Jefferson/MR Teacher
5-31-96
Nicole Bondurant
AEF/St. Anthony Hosp Special Education Teacher
5-31-96
Tamara Britt
Belle Isle/LD Teacher
5-31-96
Kelly Buford
Willow Brook/1st Gr Teacher
5-31-96
Kelly Cheek
Capitol Hill Elem/2nd Gr Teacher
5-31-96
James Clay
Grant/Math Teacher
5-31-96
Pam Doughty
Fine Arts/Inst Music Teacher
5-31-96
Annabel Gilliland
John Marshall/LD Teacher
5-31-96
Victoria Gurley
John Marshall/English Teacher
5-31-96
Tammy Kirkpatrick
Stonegate/2nd Gr Teacher
5-31-96
Paige Kratzke
Dewey/LD/MR Teacher
5-31-96
Darla Love
Buchanan/3rd Gr Teacher
5-31-96
Ellena Murphy
Hoover/Computer Teacher
5-31-96
Jimmie Washington
CHHS/Band/Inst Music Teacher
5-31-96
Cheryl Weaver
Fillmore/5th Gr Teacher
5-31-96
Angela Woodford
Dunbar/4th Gr Teacher
5-31-96
CERTIFIED:
519.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996
M-14 i PERSONNEL AND ENCUMBRANCES (Continued)
KANE
SITE/ASSIGNMENT
EFFECTIVE DATE
CHILD NUTRITION SERVICES;
Jessie Plunkett
Edwards/Kitchen Assistant
5-30-96
CLERICAL:
Peggy Chittum
Quail Creek/Secretary
6-6-96
Laura Greiner
Nichols Hills/Class Size Asst
5-31-96
Merry Jan Jenkins
Accounting Services/Insurance Clerk
8-2-96
Jennifer Pike
Public & Gov Affairs/Adm Secretary
7-26-96
Fredonna Shelton
Rockwood/Principal 's Secretary
6-6-96
Frank Kiper
Pierce/Custodian
7-31-96
Henrietta Sims
All Schools Relief/.75 Cust Worker
CUSTODIAL SERVICES:
7-15-96
520.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 *-15:
PURCHASING
AND
BUSINESS
GENERAL
Thelma R. Parks Terri Silver
MOTION: SECOND:
MOVE FOR APPROVAL OF PURCHASING 2kND GENERAL BUSINESS ITEMS A THROUGH F AS LISTED ON THE FOLLOWING PAGES, AMENDED TO INCLUDE PERFECTION LEARNING IN THE LIST OF SOLE SOURCE PROVIDERS FOR PERIODICALS AND BOOKS.
ROLL CALL
Mr. Mrs, Mr.
Kellert, Parks, Bogle,
aye aye aye
aye no
Mrs. Silver, Mr. Yeargain,
R. #358 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH F AS LISTED, AMENDED TO INCLUDE PERFECTION LEARNIN IN LIST OF SOLE SOURCE PROVIDERS
MOTION CARRIED 4 aye, 1 no. A.
for Student of Agreement Continuation Great;Expectations/Core Knowledge Evaluation
Evaluators:
Approval for continuation of an agreement for student evaluators for the Great Expectations/Core Knowledge Evaluation. Cost is funded by a grant from the Kirkpatrick Foundation and will continue until December 31, 1996. (Original agreement approved by the Board on April 8, 1996.)
B.
Agreement: Oklahoma City Public Schools and Department of Human Services to Provide Services at the Pauline Mayer Shelter Approval to renew the agreement between the Oklahoma City Public Schools and the Department of Human Services to provide services at the Pauline E. Mayer Shelter for the 1996-97 school year.
Agreement: Between Oklahoma City Public Schools and Therapists Unlimited, L.P. Approval of an agreement between the Oklahoma City Public Schools and Therapists Unlimited, L.P., to furnish qualified personnel on an as-needed, as-available basis for the 1996-97 school year at the rates listed below:
A: CONTINUATION OF AGREEMENT FOR STUDENT EVALUATORS FOR GREAT EXPBCTATIONS/CORE
KNOWLEDGE
B: AGREEMENT: OKLAHOMA CITY PUBLIC SCHOOLS AND DHS TO PROVIDE SERVICES AT THE PAULINE MAYER SHELTER C: AGREEMENT BETWEEN OKLAHOMA CITY PUBLIC SCHOOL AND THERAPISTS UNLIMITED, L.P.
- $45/Hour Licensed Physical Therapist - $35/Hour Licensed Physical Therapy Assistant - $45/Hour Licensed Occupational Therapist - $35/Hour Certified Occupational Therapy Asst. Licensed Speech/Language Pathologist - $45/Hour Mileage - .28/Mile Weekend Work Saturday/Sunday - $2/Hour Premium Over and Above Normal Rate D.
Supplemental General Fund Appropriation for FY 95-96 Approval of a supplemental General Fund appropriation for FY 95-96 for total expenditures of $148,965,594.36, to meet the current needs of the school District. Amount and purpose of the supplemental appropriation shall by filed with the County Excise Board. Previously Approved by County Excise Board Requested Supplemental Appropriation Revised 95-96 General Fund Budget
D: SUPPLEMENTAL GENERAL FUND APPROPRIATION FOR FY 95-96
$144,847,517.32 4,118,077.04 $148,965,594.36
(Supplemental Appropriation Procedure Required According t o 68 O.S. 1991, Section 3021) E.
Increase in School Lunch Prices:
All District Cafeterias
Approval of'the following meal prices for all District cafeterias for the 1996-97 school year:
E: INCREASE IN SCHOOL LUNCH PRICE
521.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-16:
PURCHASING AND GENERAL BUSINESS Student Prices*
Elementary Schools Middle Schools High Schools
(continued) Lunch
Breakfast
$ 1.10 $ 1.25 $ 1.25
$ .60 $ .75 $ .75
Adult Prices Breakfast Lunch
Ala Carte Only $ 1.85 plus beverage
Contract Meals Snacks Breakfast Lunch
$ .54 $ 1.08 $ 2.15
District meal tickets;
20 meals for price of 18
Ala carte prices will be increased by $.05 - $.50 to meet increased food and labor costs, depending on the item.
* Prices represent a 10<; increase in elementary, middle school, and adult lunches. All other meal prices are the same as in 1995-96. F: APPROVAL TO PLACE ORDERS FOR MATERIALS, SUPPLIER, AND SERVICES FOR 1996-97 SCHOOL 5fEAR WITH PHBLISHE4S AND SUPPLIERS
Approval to Place Orders for Materials, Supplies, and Services During 1996-97 School Year with Publishers and Suppliers as Listed; Approval to place orders for materials, supplies, and services as needed during the 1996-97 school year with the publisher^ and suppliers listed on the following pages. Prices and discounts are based on publishers' price list and distributors educational discount.
522.
M-V;
ANNUAL REQUESTS FOR AUTHORIZATION TO PURCHASE MATERIALS SUPPLIES, AND SERVICES FOR SOLE SOURCE ITEMS
BOOKS,
(LIBRARY, TEXT, REFERENCE), FILM, AND SUPPORTING MATERIAL
American Association of School Administrators (AASA) Addison-Wesley Publishing Company Aims Media, Inc. Alfred Higgins Productions Allyn & Bacon, Inc. American Library Association American School Publishers Arista Corporation Arthur Barr Productions Association for Supervision and Curriculum Development Audio-Visual Enterprises
Baker & Taylor Books
x
Barr Films Barron's Educational Services, Inc. Benefic Press Bennett, Charles & Company BFA Educational Media Billy Budd Films Book Lures Borg-Warner Educational Systems Bound-To-Stay-Bound
Booker, R.R. Company Bowmar Records, Inc. Brain-Age Books Center & Associates Carolina Biological Supply Centron Educational Films Center for Innovative in Education Children's Press
A-10
Books and Periodicals
Instructional Materials and Textbooks Films and Film Leasing Films and Film Leasing Textbooks Instructional Materials Instructional Materials and Textbooks Instructional Materials Films and Film Leasing Instructional and Training Materials Instructional Materials Instructional Materials and Library Books Films and Video Cassettes Instructional Materials Instructional Materials Instructional Materials Films and Film Leasing Films and Video Cassettes Library Books Instructional Materials Instructional Materials and Library Books Instructional Materials Instructional Materials Library Books Instructional Materials Instructional Materials Films and Video Cassettes Instructional Materials Instructional Materials and Library Books
523.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-18 PURCHASING AND GENERAL BUSINESS
(continued)
Churchill Films CIMC (State Department of Vo-Tech) Clanahan (Arnold) Wholesale Book Company College Board Collier-Macmillan Company Committee for Economic Development
Communication Skill Builders Compton Company Computer Associates Continental Book of Oklahoma Core Knowledge Foundation
Coronet Instructional Films Council of Great City Schools Cox Subscriptions, Inc. Craig-Hart Publishing Company CTB Macmillan McGraw-Hill
Cuisenaire Company of America Dale Seymour Data Research Delta Education Delmar Publishing Company Denver Developmental Materials, Inc. Demco Company Developmental Learning Materials Dictation Desk Discover; Skills For Life Disney (Walt) Educational Media Company Doubleday and Company
Films and Video Cassettes Instructional Materials Instructional Materials and Library Books Advanced Placement Exams Instructional Materials and Library Books Instructional Materials and Library Books Instructional Materials Instructional Materials and Reference Books Instructional Software Instructional Materials and Library Books Instructional Materials and Books Films and Video Cassettes Books and Periodicals Magazines and Periodicals Instructional Materials Instructional, Testing Materials & Software Instructional Materials Instructional Materials Library Books Textbooks Textbooks Instructional Materials Library Books Instructional Materials Tapes and Instructional Materials Instructional Materials Films and Film Leasing Instructional Materials and Library Books
EBSCO Econo-Clad Company Education Corporation of America Education Week Educational Advancement Services, Inc. Educational Teaching Aids Educational Testing Services Educators Publishing Service Effective Schools
EMC
A-11
Magazines and Periodicals Books Instructional Materials Books and Periodicals Instructional Materials Instructional Materials Instructional Supplies & Testing Material Instructional Material Library Books and Periodicals Textbooks
524.
M-19-
Encyclopedia Brittanica Education Corporation ETA Eye Gate House
Instructional Materials and Reference Books Instructional Materials Instructional Materials
Fairview Audio-Visual Field/Enterprise Educational Corporation Films, Inc. Follett Publishing Company
Instructional Materials instructional Materials and Library Books Films and Film Leasing Instructional Materials and Library Books Computer Software Instructional Materials
Follett Software Company Frey Scientific Company General Binding Corporation Glenco/McGraw-Hill Globe Book Company Golden Phoenix Communications Goodheart-Wilcox Great Books Company Grolier Educational Corporation
Group W. Productions Guidance Associates Handel Film Corporation ' Harcourt Brace, Jovanovich, Inc.
Harlow Publishers Harper and Row Publishers
Haworth Press Heath, D.C. & Company
Hertzberg-New Method Hoffman Educational Systems Holt, Rinehart & Winston Horace Mann Society Houghton Mifflin Company
A-12
Supplies Textbooks Instructional Materials Films Textbooks Instructional Materials and Textbooks Instructional Materials and Reference Books Films Instructional Materials
Films and Film Leasing Instructional Materials, Library Books, Tests and Textbooks Instructional Materials and Textbooks Instructional Materials, Library Books and Textbooks Library Books Instructional Materials, Textbooks, Library Books and Tests Instructional Materials and Library Books Instructional Materials Instructional Materials, Library Books and Textbooks Books and Periodicals Instructional Materials and Textbooks
525.
I.E.S.S., Inc. Incentive Publications Innovative Sciences, Inc. Instrumentalist, The Interstate Distributors
Instructional Materials Library Books Instructional Materials Books and Periodicals Instructional Materials
Jacobsen, Robert; Design Jefferson Law Book Company Kappa Delta Pi Kelwynn Group
Instructional Material Library Books Books and Periodicals Periodicals, Video Cassettes and Books Films and Video Cassettes
King Features Educational Division
Lakeshore Associates
Landers Associates Landmark Editions, Inc. Large City School Superintendents Larlin Learning Corporation of America Libraries Unlimited Listening Library Macmillan/McGraw-Hill
Books and Instructional Materials Periodicals Library Books Books and Periodicals Library Books Films and Film Leasing Periodicals Instructional Materials
Modern Curriculum Press Modern Media Services Music Educators National Conference
Instructional Materials and Textbooks Films and Video Cassettes Library Books Textbooks Instructional Materials Library Books and Textbooks Films and Video Cassettes Instructional Materials and Textbooks Films and Video Cassettes Instructional Materials Instructional Materials Films and Video Cassettes Instructional Materials and Textbooks Instructional Materials Films and Video Cassettes Instructional Materials
National Association of Secondary School Principals (NASSP)
Library Books and Periodicals
Martin Moyer Films McCutchen Publishing McDougal, Littell McGraw-Hill Book Company
McGraw-Hill Textfilms McKnight Publishing Company Media Five Film Distributors Media Materials, Inc. Merrill Publishing Company Metromedia Producers Corporation Milady
A-13
526.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-21
PURCHASING AND GENERAL BUSINESS
(continued)
National Council for Teachers of English National Council for Teachers of Math National Council for Teachers of Science
Library Books and Periodicals Instructional Materials Instructional Materials
National Film and Video National Geographic Society
Films and Film Leasing Instructional Materials, Library Books, Films and Film Leasing Books and Periodicals Books and Periodicals Periodicals
National Middle School Association National School Board Association National School Public Relations Association National Textbook Company NEA Professional Library New Body Specials New Day Films N L Associates Nystrom
Oklahoma State University Ontario Education Communications Authority Open Court Publishers Oxford Films '
Textbooks Library Books Instructional Materials Films and Video Cassettes Instructional Materials and Books Instructional Materials Films and Video Cassettes Films and Video Cassettes Textbooks Films and Film Leasing
Paramount Communications Parent Teacher Association (PTA) Perma-Bound Books Phi Delta Kappa
Films and Film Leasing Books and Periodicals Library Books Library Books and Periodicals
Pied Piper Media
Books and Instructional Materials Instructional Materials and Textbooks Books and Instructional Materials Books and Instructional Materials Films and Film Leasing Instructional and Testing Materials Films and Video Cassettes
Prentice Hall, Inc. Preschool Source
Preston, J.A. Corporation
Productions Unlimited, Inc. Psychological Corporation Pyramid Films
Periodicals/Books
Perfection Learning
A-14
527.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-22
(continued)
PURCHASING AND GENERAL BUSINESS
Quest International
Instructional Materials
Rand-McNally and Company
Instructional Materials and Reference Books Instructional Materials and Library Books Instructional Materials Textbooks, Instructional and Testing Materials
Random House, Inc.
Regents Publishing Company Riverside Publishing Company Sadler,W.H., Inc. Scholastic Book Service
Schoolbook Press, Inc. Schoolmasters Shoestring Press Science Kit and Boreal Laboratories Science Research Associates (SRA) Scott, Foresman and Company Scribner Educational Publishing SFM Media Service Corporation Sigma Educational Media Silver Burdett and Ginn Simon and Schuster, Inc. Social Issues Research Society for Visual Education Sonoma State University Southwestern Media Services, Inc. Southwestern Publishing Company Steck-Vaughn Company Sunburst Communications, Inc. Sun Valley Systems Teachers College Press Teacher's Discovery
Teaching Film Custodians Teachware Therapy Skill Builders Thompson School Book Depository
Time Life Multimedia TIVY, Inc. Troll Associates
A-15
Instructional Materials Instructional Materials and Library Books Instructional Materials Books Instructional Materials Instructional Materials Instructional Materials and Textbooks Instructional Materials and Textbooks Films and Video Cassettes Video Cassettes Instructional Materials Instructional Materials Library Books Instructional Materials Books Films and Film Leasing Instructional Materials Instructional Materials Instructional Materials Printed Forms
Library Books Books and Instructional Materials Films and Film Leasing Books and Instructional Materials Books and Instructional Materials Instructional Materials and Textbooks Films and Video Cassettes Instructional Materials Instructional Materials and Films
528.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-Z3
PURCHASING AND GENERAL BUSINESS
(continued)
University Microfilm University of OK Press University of Oregon UPA Productions of America USA Video
Periodicals Books Books Films and Video Cassettes Video Cassettes
Van Nostrand Viacom International
Library Books Films and Video Cassettes
Walsworth Publishing Company West Publishing Company Western Psychological Services Weston Woods Whittington, Dick Press Wilson, H.W. & Company World Book-Childcraft Wright Group Publishing
Textbooks Instructiona1 Instructional Instructional Instructional Instruetiona1 Library Books Instructional
Xerox Education Publication
Instructional Materials
Zaner-Bloser Zephyr Press
Instructional Materials Instructional Materials and Books
Materials Materials Materials Materials Materials Materials
GRAPHIC SERVICES
A.B. Dick Products Company All Printing Company Cushman & Wakefield
Duncan Bindery Service Duplicating Equipment Repair, Inc. Epperson Photo-Video Equipment Repair & Supply Garman Audio/Video Productions Graphic Art Equipment Letter Press Pitney Bowes Credit Corporation Postmaster United Postal Service Western Paper Company Xerox Corporation
A-16
Print Shop Equip. Repair Out-of-House Finishing Presort First Class & Bulk Mail Out-of-House Finishing Equipment Repair Photo Supplies Print Shop Equip. Repair Video Services Equipment Repair Out-of-House Finishing Mailing Equipment Postage Parcel Delivery Equipment Repair Copying Machines
529.
FINE ARTS
Band and String Instrument Repair Harold Blue Inter-City Violin Studios Larsen Music Company Musical Instrument Services (Martin Bellows) Perfect Pitch Music (Floyd Haynes) Stuart Instrument Repair (Wayne Stuart) Piano Tuning & Repair
Jay Welch Jesse Jones Piano Service Nathan Sobel Electronic Tuning & Repair
Ford Audio-Video John Blackwell (Megabyn Associates) Landry Electronics Low Cost Audio Video Center, Inc. Computer Repair
United Systems, Inc. Visual Art Equipment Repairs
Epperson Photo-Video House of Clay Ira Wynne Photo Products Repair Stipends Adjudicators-Festivals Artists in Residence Clinicians A-17
530.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-25
PURCHASING AND GENERAL BUSINESS
(continued)
INFORMATION TECHNOLOGY DIVISION Advanced Systems and Peripherals Blueline Software Computer Associates Data 21 Design Strategy Educational Data Resources Exact Data Management IBM Corporation 1ST, Inc. Jostens Learning Landmark Systems MAS, Inc. National Computer Systems Precept Scantron
SDI USA, Inc. Southwestern Bell SPSS, Inc. Sun Valley Systems Syncsort United Systems, Inc.
Hardware, Software & Maintenance Software & Maintenance Software & Maintenance Software & Maintenance Software & Maintenance Software & Maintenance Hardware & Maintenance Hardware, Software & Maintenance Software & Maintenance Hardware, Software & Maintenance Hardware & Maintenance Software & Maintenance Printed Forms, Hardware, Software Maintenance Printed Forms Printed Forms, Hardware & Maintenance Software & Maintenance Hardware & Maintenance Software & Maintenance Hardware, Software & Maintenance Software & Maintenance Hardware, Software & Maintenance
CURRICULUM (Athletics) All City Conference
EQUIPMENT A. B. Dick Products of OK Mirex Corporation
Risograph Duplicators Sharp Copiers
A-18
531.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-26
PURCHASING AND GENERAL BUSINESS
(continued)
DISCUSSION
Mr. Bogle asked what "sole source" providers were. Mr. Dean said "sole source" as defined in policy are when goods and services can be obtained from only one source. Speaking in terms of "publisher" items, the publisher provides the items. When the district purchases directly from the publisher, it constitutes a "sole source," or the source where the lowest price can be obtained. Mr. Bogle inquired if these were the only entities that could provide the source of supplies or materials, or did it mean that they gave the lowest bid for those supplies or materials. Mr. Dean said in this case it means buying directly from the publishers. Some items can be obtained through outlet dealers, but the district will pay the mark up or retail price. Mrs. Parks inquired if the cafeteria prices on item E reflected the recommended increase?
Mr. David Remy, Director of Child Nutrition Services, said the recommendation is for elementary as well as adult lunches and middle school student lunches to be increased by $.10. He said this was the first increase for elementary schools in approximately 11 or 12 years. He said food costs, labor costs, and indirect costs have all gone up. At this time it was felt they need this additional revenue to continue to operate the program in an efficient manner. He said any increase in the free and reduced lunches comes from reimbursement from the United States Department of Agriculture.
532.
M-27
I
/
533.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 H-28
UNFINISHED
BUSINESS
The following item was removed from the agenda. 1.
Recommend approval to transfer the Hearing Impaired Program and Hearing Impaired Activity Subaccount #981 from Northwest Classen High School to Southeast High School, effective the 1996-97 school year. (Brought forward from the July 22, 1996, Board of Education meeting.)
NEW
BUSINESS
(NONE) CITIZENS
COMMENTS
(NONE)
BOARD
M E M B E R S'
COMMENTS
Mr. Bogle said Board Members' Comments will be divided into two sections. The first will be any comments Board Members might have regarding annual policy review. ANNUAL POLICY REVIIW
ANNUAL POLICY REVIEW Mrs. Silver said she had already spoken with the Superintendent today on things she saw in the policy book and recommended revisions sent to the Board. She said she was sure they would come back to the Board to vote on the changes. She did this to save time in the meeting. Mrs. Parks asked on Policy G-14, what the rationale was regarding the name being changed from Personnel Services to Employment Services?
Mr. Shepard said the current name on the organizational chart is The Employment Services Division. He said the recommendation was simply to bring the policies up to datte with the current organization of the school district. Mrs. Parks asked why they are deleting the name Personnel Division and changing it to Employment Services?
Services
Dr. Moore said when they made changes at the beginning of the school year, they had expanded the role of Employment Services. Rather than have Employment Services and Personnel Services, they just expanded both to Employment Services to cover the employment for Certified Personnel, Support Personnel, and Administrative Personnel. The responsibilities of the administrator over Employment Services have been expanded and that person is now a director.
Mrs. Parks asked about information regarding reclassification of positions. Dr. Moore said they would need to clarify the language on that. On Board Policy G-15, Mrs. Parks inquired about the Superintendent being able to recommend an incentive bonus payment for teachers in specific areas of certification. She asked that the words "subject to Board approval" be added to the last sentence in paragraph two of this policy. Mrs. Parks inquired about Policy G-18, page 2, regarding the district being able to make an investigation if sick leave is not being used for the purposes specified. ;
Dr. Moore said this policy would allow an administrator to request the Employment Services administrator to run an attendance check on an individual that may have a pattern of absenteeism. He said Linda Brown would be the person authorized to do that.
534.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-29
BOARD MEMBERS' BUSINESS/COMMENTS ANNUAL REVIEW OF POLICY
(continued)
(continued)
Mrs. Parks asked that they take a look at Board Policy G-32: IN STAFF WORK FORCE.
REDUCTION
Mr. Bogle recommended on Board Policy B-19: BOARD MEETINGS, the following changes; That they retain the two scheduled citizen comment hearings during the regularly scheduled Board Meetings; retain the opportunity for citizens to speak on particular items on the agenda; that the Board specifically say in policy that citizens who ask to speak about a particular item on the agenda be invited to speak after there is a motion on the floor but prior to Board discussion; and rather than excluding citizens from commenting in special meetings, they be allowed to speak to items on the agenda in special meetings, but not have .general comments. He noted that most special meetings are subject related, and the Board should avail themselves of having citizens participate in those meetings as well. Mr. Bogle asked about Policy J-34-R-1 on page 2 of 3, item C under instructions for self administration of medication. The statement reads: "Students deemed responsible must carry their prescribed medication in a fanny pack on their person." He asked staff to see why that specific requirement was necessary. Mr. Kellert asked about Policy G-18: STAFF LEAVES AND ABSENCES, questioning whether the Board had taken any literary license beyond the Negotiated Agreement regarding legal leave.
Dr. Moore said if they refer to language in the contract verbatim in the policy, it is usually the same language. Dr. Moore said there is a statement in all agreements and policies that basically says where we are in conflict with state law, state law prevails. However, Dr. Moore said in this case they are in compliance with state law. Mrs. Parks said the issue is that a person who has been subpoenaed for Court, and does not want to be there, but must be there according to state law is going to be penalized because he has been summoned by Court. Mrs. Tammy Carter, Associate Counsel, said she read this to say that any employee who is summoned to jury duty or subpoenaed by a Court of Record to testify either or on behalf of the district gets legal leave. That is in compliance with the law. You can't charge an employee for taking jury duty and the policy specifically says the employee will not be charged for taking jury duty and will not be charged for testifying as it relates to district business. In the next paragraph, the policy says a person being subpoenaed as a witness to something not related to district business will be charged and that is appropriate since it is a personal matter. Mrs. Parks said the policy on legal leave seemed to be unfair if an employee had to use business days if they were summoned to court on a matter other than district business, she felt it needed to be looked at.
BOARD
MEMBER'S
COMMENTS
Mrs. Silver said after looking over the boundaries of the middle schools, she would like to ask for another scenario to the modified Parks request. She said it would be to ease some of the growth at Jefferson Middle School. She suggested putting Mark Twain students back to Taft and possibly moving either Gatewood or Eugene Field or both to Harding because Harding has the capacity. She suggested moving Heronville or Rancho Village or both to Jackson. She thought this would relieve some of the overcrowding at Jefferson.
Mr. Yeargain commented that he thought the new janitorial service was pretty bad. He said there was one employee at Southeast and one employee at Capitol Hill High School. He said the schools were in worse shape than they were last year, and the smoke damage was still at
535.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-30
BOARD MEMBERS' COMMENTS
(continued)
Southeast on Friday. He said they need to look at this company. If they can't hire people to do it, they need to get out and rebid them or do something else. He said he asked them why there are no more employees and they said they can't hire anyone. They pay $4.15 an hour with no benefits, and no one wants to work for them. He reported that the floors had not been stripped and basically nothing had been done since school was out. He said they took the wood off the bleachers last year before football season, and never replaced it. He didn't know if the water line going to the football field had been finished either, and this needed to be done before practice starts. He said Webster has a water leak on the roof from the east hall to the west hall in front of the cafeteria, and the ceiling's coming down. He said these are some of the areas they need to look at before school startsâ&#x20AC;˘ He noted Southeast was the worst he had seen it since they opened the building up.
Mr. Yeargain spoke about Cleeta John Rogers' loyalty and integrity. He said he was loved all over the state, and he was fortunate to have him as a friend. He expressed that he would miss him.
Mrs. Parks expressed her thanks to Mr. Purdy for putting out "The School Watch." She said he had included her as part of the dream team and she really appreciated it. Mr. Bogle stated that he had come to the Board Meeting tonight somewhat disheartened. He said he had been eager for the beginning of the school year, particularly because this was the second year of the administration of the Superintendent, and one of the promises they had been making patrons was that the schools would be cleaner, and they are not. They seem to be having the same problems they have been having for the last three years he has been on the Board. He said he received a very thoughtful letter last week, and in the letter the writer talked about the lack of cleanliness of the schools and how disturbing teachers and parents find that. The writer said they could visit districts all around and those schools are clean. He said he had thought the new privatized program for the high schools might show that the schools can be cleaner. He hoped they were just getting a slow start. He said his comment tonight during the discussion about the future of the district reflected his concern that if they can't keep the buildings clean and have a decent environment for Children and employees to work in, this will never be the kind of district they want it to be. He said he visited two schools today and it was as it had been every year. The toilets smell, floors are filthy, and it's an embarrassment. He said it was the vision when they hired Dr. Crawford that they need to have a great district. The first step is to have clean schools. Whatever the problems we are experiencing are, he hoped Dr. Crawford could tackle them. He said there were still dilapidated, unusable annexes at Hoover. Work orders not being responded to and classrooms, hallways, and campuses aren't living up to the hopes we think our children, patrons, and employees deserve. He said he knew there had to be a solution and he hoped Dr. Crawford could provide the leadership to bring this solution to the district.
Mr. Kellert said his wife went back to work at her school in Putnam City Schools, and the teachers have begun discussions about special ed students and known discipline issues that perhaps not everyone in that district is willing to admit really exist. But the teachers in the classroom know they do. He continued that he looked ahead at our school year, and as usual at the beginning of the school year 80% to 90% of the students who walk into the schools anticipate a learning and growing experience. They come from homes where parents expect them to apply themselves to their studies, respect their teachers, their peers, their peers' property and their peers' right to learn. Unfortunately there's another 10% or so who do not. As Mr. Parks has stated earlier, perhaps the parents of these students are dysfunctional. Mr. Kellert said that he did not say that judgmentally, but as a reality. They in fact may not respect the rights and property of others and may not respect authority even as adults. He said it was not our role to judge, but there is a reality to this situation. He said he had listened for seven
536.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-31
BOARD MEMBERS' COMMENTS
(continued)
years to teachers and principals across the district discuss the 10% who keep the other 90% from learning. It's clear to him that this is a problem throughout the district at all the high schools and middle schools, and not just any one part of the city or even in one socioeconomic group. Just because a student comes from a middle or upper middle class family does not necessarily mean they are prepared to learn, behave in the classroom, or possess the prerequisites for learning. Mr. Kellert continued that there is nothing compassionate about identifying a need in a child and instead of addressing the educational need, including these prerequisites for learning, we simply identify the cause and look for someone to blame. He said this was one he was not going to lay on the teachers. This is a problem that affects all students and their learning environment. He said he tells his business clients that as employers they need to do something called job fitting which is nothing more than doing the best you can as an employer to put people in a work environment where they can be successful and grow. He sees this as the very same discussion about fitting a student in an environment where they can be successful educationally and grow into the kind of people we all want to work and live with. He said there aren't many teachers, if any in this district, who haven't at one time or another found themselves completely overmatched by a disruptive -Student and have to stop instruction to deal with it. No general staff development training problem is going to solve this problem. It's going to take a serious intervention coupled with a caring approach. It will take specialists to do it, the very best we can find so these students can be given an honest shot at being successful. We can either commit resources to do it or continue to find someone to blame. He said one thing he and Mrs. Parks agree about is that we see many of these students as victims, perhaps even of their own home environments. The caring approach in my opinion is one that balances the special needs of these students equally with the rights of prepared students to learn. That has been the heart of my advocacy for this alternative setting since the beginning, and just as my former colleague, Mr. Dempsey, wore us out with talk about the need for a bond issue, you're going to hear this from me as long as I'm on this Board. Mrs. Parks said as she entered the auditorium there were some patrons that were very concerned about a table that was missing out in front. She said if patrons want to sit out front, get some ideas, and visit with one another, she felt they should provide a table for them if that is what they want. She asked that the table be put back out there.
EXECUTIVE
SESSION
Thelma R. Parks Frank Kellert
MOTION: SECOND:
R. #359
MOTION TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; AND C: DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS.
ROLL CALL
Mr. Mrs, Mr.
Kellert, Parks, Bogle,
aye aye aye
Mrs. Silver, Mr. Yeargain,
aye aye
The Board went into Executive Session at 10:00 p.m. 1 Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Frank Kellert, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; and Darrel Shepard, Board Clerk.
MOTION CARRIED 5-0.
EXECUTIVE SESSION AT 10:10 P.M.
537.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 H-32
RECONVENE i. #360
RECONVENE IN )PEN SESSION AT Ll:05 P.M.
IN
OPEN
SESSION
Terri Silver Tom Yeargain
MOTION: SECOND:
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
Mr. Kellert, Mrs. Parks, Mr. Bogle,
ROLL CALL
MOTION CARRIED 5-0. IN
OP E N
MOTION: SECOND: I.
#361
APPROVAL OF THE X)LLOWING EMPLOYlENTS: JOfflJA HOLMAN, ^SISTANT PRINCIPAL CI CAPITOL HILL HGH SCHOOL
rACQOELYN GRAY, iSSISTANT PRINCIPAU
ST JOHN MARSHALL HGH SCHOOL lAROLYN HICKMAN, ASSISTANT PRINCIPAU rEFFERSON MIDDLE OCOOL
tOBERT BOSTIC ^SISTANT PRINCIPAL iT COOLIDGE/COLDMBDP iLEMENEARY SCHOOL
R. #361
APPROVAL FOR THE FOLLOWING ADMINISTRATORS TO BE CHANGED FROM ACTING PRINCIPAL TQ PRINCIPAL: RICK ROOP, HOOVER MIDDLi; SCHOOL; SUE GREENFIELD, JEFFERSON MIDDLE SCHOOL; MARY EDWARDS, WEBSTER MIDDLE SCHOOL; JANICE MATTHEWS, DEWEY ELEMENTARY; ALICE NIEMEYER, WHEELER ET.EMENTARY
aye aye aye
Mrs . Silver, Mr. Yeargain,
aye aye
The Board reconvened at 11: 05 p.m.
SESSION Frank Kellert Terri Silver
APPROVAL OF THE EMPLOYMENT OF LINDA HOLMAN FOR THE POSITION OF ASSISTANT PRINCIPAL AT CAPITOL HILL HIGH SCHOOL, SCHEDULE 12, STEP 9, ANNUAL SALARY $43,340. EFFECTIVE: AUGUST 5, 1996. APPROVAL OF THE EMPLOYMENT OF JACQUELYN GRAY FOR THE POSITION OF ASSISTANT PRINCIPAL, JOHN MARSHALL HIGH SCHOOL, SCHEDULE 12, STEP 06, ANNUAL SALARY $38,605. EFFECTIVE: AUGUST 5, 1996. APPROVAL OF THE EMPLOYMENT OF CAROLYN HICKMAN FOR THE POSITION OF ASSISTANT PRINCIPAL, JEFFERSON MIDDLE SCHOOL, SCHEDULE 10, STEP 02, ANNUAL SALARY $30,767. EFFECTIVE: AUGUST 5, 1996.
APPROVAL OF THE EMPLOYMENT OF ROBERT BOSTIC FOR THE POSITION OF ASSISTANT ELEMENTARY PRINCIPAL, COOLIDGE/COLUMBUS ELEMENTARY SCHOOLS, SCHEDULE 08, STEP 02, ANNUAL S2LLARY $28,916. EFFECTIVE: AUGUST 5, 1996 ROLL CALL
Mr. Kellert, Mrs. Parks, Mr. Bogle,
aye aye aye
Mrs. Silver, Mr. Yeargain,
aye no
MOTION CARRIED 4 aye, 1 no.
MOTION: SECOND:
Frank Kellert Tom Yeargain
MOTION THAT THE FOLLOWING BUILDING ADMINISTRATORS BE CHANGED FROM ACTING PRINCIPAL TO PRINCIPAL: RICK ROOP, HOOVER MIDDLE SCHOOL; SUE GREENFIELD, JEFFERSON MIDDLE SCHOOL; MARY EDWARDS, WEBSTER MIDDLE SCHOOL; JANICE MATTHEWS, DEWEY ELEMENTARY; AND IkLICE NIEMEYER, WHEELER ELEMENTARY. ROLL CALL
Mr. Kellert, Mrs. Parks, Mr. Bogle,
aye aye aye
Mrs. Silver, Mr. Yeargain,
aye aye
MOTION CARRIED 5-0.
No action was taken regarding discussion of negotiations with employee groups or the employment of the Superintendent, and the renewal of the 1995-96 contract for the 1996-97 and 1997-98 fiscal years.
539.
MINUTES OF THE REGULAR MEETING OF AUGUST 5, 1996 M-33
ADJOURNMENT
There being no further business, the meeting adjourned at 11:10 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Presiaent
(^put^ Minute^ Clerk
Mini^eSy^approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the , 1996.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. ^tness my hand and seal of this School District this
of
P Liz Tâ&#x20AC;&#x201D;______ , 1996.
*7^^
Clerk^ Oklahoma tlity Board of Educ at ion
(SEAL)
day
R. #362 ADJOURNMENT 11:10 P.M.
540.
MINUTES OF THE SPECIAL MEETING OF AUGUST 9, 1996
K-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, FRIDAY, AUGUST, 9, 1996, AT 8:00 A.M. PRESENT:
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District ! Tom Yeargain, District 7
President Member Vice President Member Member
ABSENT:
Kenny Walker, District 4 Michael Carter, District 6
Member Member
OTHERS PRESENT: Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mrs. Terri Silver invocation and led the pledge of allegiance. ROLL
CALL
At the time of present. SPECIAL
1.
gave the
the
ROLL CALL
Roll Call,
five
(5)
members
of
the
Board were
BUSINESS
Contract for HVAC Equipment and Installation for Star Spencer High School: Saker Construction, Inc. Approval to award the contract for HVAC equipment and installation for Star Spencer High School to Saker Construction, Inc., who submitted the low bid (6 received). This expenditure in the amount of $956,000 will be charged to Bond Fund account 731-105-4700-450000-0000000-780.
MOTION: SECOND:
Thelma R. Parks Terri Silver
MOVE FOR APPROVAL TO AWARD THE CONTRACT FOR HVAC EQUIPMENT AND INSTALLATION FOR STAR SPENCER HIGH SCHOOL TO SAKER CONSTRUCTION, INC., WHO SUBMITTED THE LOW BID. ROLL CALL
Mr. Kellert, Mrs. Parks, Mr. Bogle,
aye aye aye
Mrs. Silver, Mr. Yeargain,
aye aye
R. #363 APPROVAL TO AWARD CONTRACT FOR HVAC EQUIPMENT AND INSTALLATION FOR STAR SPENCER HIGH SCHOOL
MOTION CARRIED 5-0. There was no discussion regarding this item of business.
ADJOURNMENT
There being no further business, the meeting adjourned at 8:10 a.m. The motion for adjournment was made by Thelma R. Parks and seconded by Tom Yeargain. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
R. #364 ADJOURNMENT AT 8:10 A.M.
541.
MINUTES OF THE SPECIAL MEETING OF AUGUST 9, 1996
H-2 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
06puty Minptpe Clerk
Min^es^approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the , 1996.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
tness my hand and seal of this School District this ______ , 1996.
Clerk, Oklahoma City Board of Education (SEAL)
day
542.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, AUGUST
19, 1996, AT 7:00 P.M. PRESENT!
Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Tom Yeargain, District 7 Thelma R. Parks, District !
Member Vice President Member Member Member
ABSENT:
Ron Bogle, District 1 Michael Carter, District 6
President Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
CALL TO ORDER
Mrs. Terri Silver called the meeting to order. invocation and led the pledge of allegiance.
ROLL
Mrs. Silver gave the ROLL CALL
CALL
At the time of the Roll Call, four (4) members of the Board were present, 3 absent. Mrs. Thelma R. Parks arrived at 7:10 P.M. INTRODUCTION
OF
VISITORS
(NONE)
BOARD
MEMBER S'
BUSINESS/COMMENTS
BUSINESS
1.
Consideration of report and recommendation of the Board committee on contracting for District legal services
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL TO ADOPT THE LIST PRESENTED BY THE COMMITTEE AS FINALISTS AND ALLOW MR. SHEPARD TO WORK WITH THE BOARD PRESIDENT TO SCHEDULE A TIME FOR THE INTERVIEWS.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker Yeargain,
aye aye no
Mrs. Silver, Mrs. Parks,
aye pass
MOTION CARRIED 3 aye, 1 no, 1 pass. Dr. Vern Moore, Deputy Superintendent, made the presentation regarding the committee recommendations for contracting the district's legal services. He said the committee made up of Mr. Ron Bogle, Mrs. Thelma R. Parks, Mr. Frank Kellert and Dr. Moore reviewed RFPs received from fifteen interested firms after advertising the Board's interest in
R. #365 APPROVAL TO ADOPT LIST OF ATTORNEYS PRESENTED BY COMMITTEE AND SET TIME FOR INTERVIEWS
543.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 M-2
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
various ways. The committee identified four firms to recommend to the Board for interviewing. The four firms were Day, Edwards, Federman, Propester, Christensen; Center for Education Law; Oklahoma Educational Defense Firm; and Riggs, Abney, Neal, Turpen, Orbinson, and Lewis. Dr. Moore noted that the firms were not ranked in any way. If the Board approved the four firms. Dr. Moore said the next step would be to have the firms come in for interviews. The committee recommended 45 minute interviews with all the firms coming on the same evening. He said the appropriate thing for the Board would be to approve these for interviews and then schedule the time for the interviews.
Consideration for a special board meeting at 6;00 p.m., Thursday, September 5, 1996, for the purpose of an employee complaint hearing regarding employee's salary adjustment and assignment for 1996-97
SUBSTITUTE MOTION: MOTION: SECOND: R. #366 APPROVAL TO SET A SPECIAL MEETING OF THE BOARD FOR 6:00
P.M., MONDAY, SEPTEMBER 9
Thelma R. Parks Tom Yeargain
MOVE FOR APPROVAL TO SET A SPECIAL MEETING OF THE BOARD FOR 6:00 P.M., MONDAY, SEPTEMBER 9, BEFORE THE REGULAR MEETING FOR THE PURPOSE OF AN EMPLOYEE COMPLAINT HEARING. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks,
aye aye
MOTION CARRIED 5-0.
DISCUSSION
Mr. Shepard noted that Mrs. Silver would not be able to be present if the special meeting was set for September 5 as originally proposed. Mrs. Parks asked if it would be possible to have the hearing before the regular meeting on September 9 at 6:00 p.m.? Mr. Shepard said Dr. Moore had indicated that would be okay.
3.
Approval to renew special legal counsel agreements previously approved by the Board for specific outside legal services continued into the 1996-97 fiscal year (Terms and fee schedule to remain the same as previously approved by the Board):
Britton & Adcock Day, Edwards, Federman, Propester & Christensen Nelson, Sherwood & Brown Steward Law Firm Welch, Jones & Smith
R.
#361
TO RENEW SPECIAL LEGAL COUNSEL AGREEMENTS APPROVED BY THE BOARD FOR SPECIFIC OUTSIDE LEGAL SERVICES CONTINUED INTO IHE 1996-97 FISCAL YEAR
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL TO RENEW SPECIAL LEGAL COUNSEL AGREEMENTS PREVIOUSLY APPROVED BY THE BOARD FOR SPECIFIC OUTSIDE LEGJkL SERVICES CONTINUED INTO THE 1996-97 FISCAL YEAR.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker Yeargain,
MOTION CARRIED 4 aye, 1 no.
aye aye no
Mrs. Silver, Mrs. Parks,
aye aye
544.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 M-3
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
DISCUSSION Mr. Kellert questioned if this was for continuing services on cases that are in process now and if any new work was contemplated. Dr. Crawford said the only possible new work would be if one of the cases is appealed, and then the Board would make a decision on that separately. Mr. Walker asked if this item had any relation to the item that had just been approved. Dr. Crawford said it did not. Mrs. Parks asked about the starting date of the firms. Mr. Zahn was hired and what the contract period was?
She asked when
Dr. Crawford said he did not think the Board had set an ending date for that firm. He said the reason they were asking for approval at this time is because the fiscal year ended June 30, and technically the firms should be approved with the beginning of the new fiscal year. Mrs. Parks said Mr. Zahn was hired prior to the end of the fiscal year and we are now being asked to renew the contract. She asked what the language of the contract was when they hired Mr. Zahn as to the time period. Mrs. Carter said that normally all contracts pursuant to Oklahoma law are set for the end of the fiscal year. She said according to the law the district cannot contract for over the fiscal year without having Board action to renew. So all contracts are set for June 30. In response to Mrs. Parks question, Mrs. Carter said she thought Mr. Zahn was hired in late May or June. Mrs. Parks said if he was hired in June, the Board is actually extending that contract for another fiscal year.
Dr. Crawford said Mr. Zahn was actually hired in the month of May, but he did not know the exact date. Mrs. Parks asked about the appeal in the Price-Curtis case. Mrs. Carter said the district had already been notified of an appeal on the PriceCurtis case. Mrs. Parks said if these contracts were current then the Board did not need to renew them.
Dr. Crawford said those contracts technically could not extend beyond June 30, and the beginning date is not as important as the ending date which is June 30 according to law. 4.
Approval to amend the minutes of the meeting of June 26, 1996, to include the following Purchasing & General Business Item Resolution #335 (Item was approved by a vote of 5 Aye, 1 No, at the meeting but not included in the minutes for that meeting). Recommend approval for the expenditure of funds for the telephone system upgrade at the Oklahoma City Public Schools Service Center by Quality Cabling Telecommunications, Inc. This expenditure in the amount of $17,500 is to be charged to General Fund Account 611-000-2620-450-000-0000-000-051.
MOTION: SECOND:
Thelma R. Parks Tom Yeargain
MOVE FOR APPROVAL TO AMEND THE MINUTES OF THE MEETING OF JUNE 26, 1996, TO INCLUDE THE PURCHASING AND GENERAL BUSINESS ITEM RESOLUTION #335 AS LISTED ABOVE. ROLL CALL
Mr. Kellert, Mr. Walker Mr. Yeargain,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Mrs. Parks,
aye aye
R. #368
APPROVAL TO AMEND MINDTES OF JUNE 26, 1996 MEETING
545.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 M-4
BOARD
MEMBERS
COMMENTS
Mr. Walker reported on a call from a resident in the Heritage Hills Mesta Park area stating there had been a lot of problems with some rental property south of Wilson Elementary School. He said within the last week there had been several burglaries, domestic problems, and a drive-by shooting. He said with school starting, he planned to contact the police department, but wanted it brought to the Board's attention so that the school district could also bring this problem to the police's attention. Mr. Tom Yeargain asked why the table auditorium doors was not there?
that was
usually outside the
Dr. Crawford said there have been some concerns expressed that having the table setting outside allowed for various documents that were not school documents to be placed on it. There were questions as to whether the documents were distributed by the school or not. He said they felt it best not to allow documents to be placed there that looked as though they were school documents, but were not. He said also there had been concerns with the P.A. system that they were not getting enough volume. He said during Board meetings a number of people would congregate at the table and the noise would filter back into the auditorium and cause the P.A. system not to work properly. Also, there were voids in the tape because of that.
Mr. Yeargain said this table had been used by the P.T.A. as long as he could remember. He suggested the P.T.A. official should be at the desk in place of the security officer. Mrs. Parks noted at the last meeting there was a request that the table be placed out there. She said she was assured at that time it would be there at the meeting tonight. Her understanding based on citizen's comments is that they have to sign in to speak before the Board. They don't have anywhere to put their things and it's very inconvenient for them. She said the Board meetings are for Board members and interested citizens who come to hear the Board meeting. She said if non-related items appear out there, the officer could ask them to move. She thought it was a disservice to patrons who support the district and Board members to deny them the right to have a table out there.
Mr. Yeargain said he talked with the principal and patrons from Lee Elementary, one of the schools that did not get air conditioning this summer because the bids were too high. He said they would like to get their building fixed. The roof needs patching, holes in the playground need to be filled in. He said he would like to see gravel brought in to fill in spots used for parking, and then put new parking facilities out for bid. Mr. Yeargain also noted he was not happy with the service of people doing the custodial work. He said Southeast was a model school last year. People from all over the United States visited there and complimented the principal or custodian on how nice and beautiful the school looked. Servicemaster has delayed all summer and is still hiring people today to clean the cafeteria for the first time. He said he is obligated as a Board member to make this work, but Servicemaster is not trying to use Southeast as a standard. They have dropped the standard at Southeast to meet that of other schools. He also asked why custodians were at Classen and not the rest of the high schools.
Regarding Classen, Dr. Crawford said it was simply a numbers situation. They were unable to absorb all the custodians from the high schools at the elementary schools, so they had to utilize Classen for in-house custodians as well. Mr. Yeargain noted he was not saying they were using politics, but it looks like it. He said people will ask why the baccalaureate school is not contracting for janitorial service and the rest of them are.
Dr. Crawford said if services improve like we think, the district will be making recommendations on contracting for other services in addition to the ones currently in place.
546.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 M-5
BOARD MEMBERS' COMMENTS
(continued)
Mr. Yeargain said he hoped they could get Servicemaster on the ball. He said the district paid $40,000 for Grant, Capitol Hill, and Southeast which had one employee in them for a month. He felt the company was taking advantage of the district. He said they were going to have to get on the ball, or the Board would have to bring another company in or do something. Mrs. Parks noted that she had visited a school while she was in California recently. It was a year round school, but with options. She reported on many positive things about the school. Also, Mrs. Parks mentioned that Presbyterian Hospital is going to provide some health services at Dewey and Creston Hills Elementary Schools. She reported on her attendance at the orientation program for Moon Middle School and how positive it was. She noted there is a need for painting on the outside of the building at Moon Middle School, and the driveway entering the parking lot has a deep hole that needs gravel put in before school starts. She also reported the lawns had not been cut at some of the schools in District 5.
Mr. Kellert reminded the Board about the OSSBA and CCOSA Joint Conference on August 23, 24, and 25 at the Myriad. He asked that they pay particular attention to some of the breakout sessions on Saturday since he felt the speakers were some of the best they had had since he has been involved.
Mrs. Parks added that she hoped staff would find time to attend this meeting. CITIZENS
COMMENTS
CITIZENâ&#x20AC;&#x2122;S COMMENTS
1.
Terry Harris, patron commended the Board for adopting block scheduling. He had many positive things to say about John Marshall High School. He said the custodial service was excellent at John Marshall and Hoover Middle School.
2.
Barbara Stoner, patron, Harding Middle School, waste in mailing expense at that school.
3.
Ted Metscher, AFT, talked about block scheduling problems with increasing class size. He also commented on the need for alternative schools at the middle school level.
4.
Donna Rutherford, Webster Middle School, talked about the physical condition of the school and class sizes. She urged the Board to do something about these problems now.
5.
Linda Hill, patron, Webster Middle School, also expressed concern about conditions at the school.
LEGAL
commented about
REPORT
LEGAL REPORT
Mrs. Tammy Carter, Associate Counsel, reported that she had completed her review of all litigation files in the Legal Office to determine the status of all the cases. She said she would be providing Dr. Crawford with a written report and would ask him to provide it to the Board. Mrs. Parks asked if it would be possible for the Board to have quarterly reports on the services rendered to the district by the contracted attorneys. She requested of Dr. Crawford that it be done.
TREASURER
REPORT
Mrs. Sandy Henry, Treasurer, presented the Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.) Mr. Tom Yeargain asked the balance of the Workers' Comp fund? Mrs. Henry said it was $612,265.45 as of July 31. There was an additional $650,000 transfer that was made to the fund as of July.
TREASURER'S REPORT
547.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 M-6 gUPERINTENDENT'S
REPORT
SUPERINTENDENT
1.
REPORT
Presentation and discussion of the Curriculum Management Audit of the Oklahoma City Public Schools
Dr. Guy Sconzo, Assistant Superintendent of Educational Services, presented the Curriculum Audit Report. He expressed appreciation to Dr. Faison for all the leadership he had given to this effort. Also, he recognized staff members who worked on the audit. They were Pat Meeks, Shirley Schlagel, Mary O'Connell, Linda Carter, Susan Johnson, Gary Gleaves, and Patrick Riley. Dr. Sconzo said the audit was designed to do three things. One, to determine to what extent the school district has planned and implemented a valid curriculum management system that is functional, efficient and effective. It is designed to be very critical of any aspect in a school district's operations that either hinder or interferes and/or enhances the delivery of instruction to students. And finally, a Curriculum Management Audit pays attention to how the district uses its resources in accomplishing its objectives related to instruction and achievement. That is essentially what a curriculum audit is about and what it focuses on. Dr. Sconzo said the audit was intended to be critical, to display and outline any areas in the district that really need changing because the focus is on providing the best possible to all students in our district. One of the findings says Board policies are inadequate in establishing a quality control of curriculum and instruction in the district. In regard to that. Board policies need to be reviewed, revised and adopted to be certain all Board policies are contributing to quality control in terms of curriculum management in the district. Dr. Sconzo presented a synopsis of the Curriculum Management Audit report as listed in the booklet presented to the Board of Education. He asked that the Board direct staff that the curriculum audit be taken to the next step which is to implement the recommendations, and to begin to address the concerns and shortcomings that have been disclosed. DISCUSSION Mr. Yeargain said he thought the curriculum planning should be done by qualified staff rather than the Board. Mrs. Parks asked how members of the committee were selected to do the study?
Dr. Sconzo said Dr. Faison was trained as a curriculum auditor by the National Center for Curriculum Audit, and he trained all the members of the Curriculum Department staff. Mrs. Parks asked if all levels of curriculum were represented. She said her personal feeling was that the elementary, middle school, and high school should be a part of the audit management team. She said she was appalled at the composition of the team. She asked if there was an opportunity to incorporate the input that each level may have.
Dr. Sconzo responded that the most important work is yet to be done. That is the effecting of changes as a result of the audit. He said that is where participation has to include every level and job category that operates in the school system. Mrs. Parks said she was happy that we have arrived at a point where we find our own inadequacies. Too often we get reports that are almost perfect, and she knew we do not have that kind of a situation. She said she hoped this was not just an attempt to bring things to the surface and then not do anything about them. She expressed concern about inadequacies across the district, and stated that all schools across the district should have curriculums that are similar to every other curriculum in the district in science, math, and social studies. She said she was surprised that certain school sites can revise curriculum and opportunities within a public school system such as ours. She questioned how they could do some things without getting the approval of the Board. She hoped they were being fair and equitable
548.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
:M-7 SUPERINTENDENT'S REPORT
(continued)
across the district, and not allowing certain things to happen in some school buildings that are not happening in others. She asked that the Board look at this curriculum audit and take all those things into consideration. Mrs. Silver expressed appreciation for the way the report was broken down into functions for future action, so that the Board could focus on what they needed to and not cross over into the administrative part. She said she appreciated focusing on setting goals for the next four years through the year 2000. She noted that the Board needed to consider and think about setting dates for discussion of goals.
Mr. Yeargain stated that although he did not agree with everything in the report, he liked the report and congratulated the committee for their work. Mrs. Silver asked Dr. Sconzo what he would recommend as the next step in this process.
Dr. Sconzo said they recommend that the Board at a subsequent meeting indicate their desire and expectation that staff would now begin to develop how the recommendations will be implemented. Mrs. Parks affirmed that in her opinion, the instrument, but there is much to be desired. implementation would take care of her concerns.
report was a She believed
good that
Dr. Sconzo said what he heard from Mrs. Park's earlier remarks was to be certain that they are absolutely inclusive in terms of participation and involvement of staff at all levels. In response to a question from Mrs. Silver as to what the appropriate action would be tonight on the Curriculum Audit, Mr. Shepard agreed that they could not take action tonight, but they could at the Superintendent's direction bring the report back at a later meeting for approval and direction to staff to proceed with implementation.
2.
Discussion of Secondary Schools Re-Districting Proposals for 199798.
Dr. Crawford said he hoped redistricting would be an action item at the next Board meeting and that the Board might tentatively adopt a process whereby they go to the community and come back with any major concerns for the Board to consider. Dr. Kimball was then asked to present what he hoped would be one of the final drafts of this re-districting concept of the middle schools.
Dr. Kimball said a modified plan based on staff input is being presented for the Board's consideration tonight. He said this is a very viable plan. It does incorporate the community aspect into all of the neighborhood school concepts they are striving to achieve. It utilizes existing facilities in the best way we can for the middle schools, and equalizes them into schools with approximately 800 students with the exception of Webster. Something will have to be done there because of the large population. Dr. Crawford said they would like to present this plan at the next regular Board meeting for the Board's tentative approval, and then he would like for the Board to send or accompany staff out into the community so patrons can have an opportunity to discuss this proposal.
Mrs. Silver asked how long could the Board continue to revise this plan and still be able to implement it next year? Dr. Crawford said if the Board grants approval at the next Board meeting, they intend to also have the high schools back on the agenda the following Board meeting and to move this process forward quickly during the month of September. We will come to a conclusion on all of it by the first of November. Mrs. Silver suggested that "Open House" would be an excellent time to share this with patrons.
549.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
â&#x2013; M-8
SUPERINTENDENT'S REPORT 3.
(continued)
Remarks
Dr. Crawford said he wanted patrons to know that it is not the intent of staff to have classes with 42 students in them when school opens. He said some individual situations may have to be addressed, but they have not staffed with that concept at all. He expressed his enthusiasm about the meeting at the Myriad for all professional staff on Wednesday, August 21. He said several interested businesses in the city are helping finance this matter and it will not cost the district any money.
PERSONNEL,
R.
#369 APPROVAL OF lA, IB, 1C, UNDER PERSONNEL, PAYROLL, AND ENCUMBRANCES
MOTION: SECOND:
PAYROLL,
AND
ENCUMBRANCES
Kenny Walker Frank Kellert
MOVE FOR APPROVAL OF lA, IB, 1C, UNDER PERSONNEL, PAYROLL, AND ENCUMBRANCES, WITH ITEM D BEING VOTED ON SEPARATELY AS LISTED BELOW.
Vote on Items lA, IB, and 1C; ROLL CALL
Mr. Kellert, Mr. Walker Mr. Yeargain
aye aye no
Mrs. Silver, Mrs. Parks,
aye aye
aye aye aye
Mrs. Silver, Mrs. Parks,
aye no
MOTION CARRIED 4 aye, 1 no. Vote on Item D: R. #370 APPROVAL OF ITEM D OF PERSONNEL, PAYROLL, AND ENCUMBRANCES
ROLL CALL
Mr. Kellert, Mr. Walker Mr. Yeargain
MOTION CARRIED 4 aye, 1 no,
a.
Approval to Payroll
Issue
1995-96
Purchase Orders
for
September,
1996
Approval to issue 1995-96 purchase orders to encumber the following payroll for September, 1996. FUND
OCAS CODE
9620071
GENERAL FUND SALARY FEDERAL FUNDS SALARY
6-11-000-5300-100
$
15,000.00
6-23-000-5300-100
$
5,000.00
Purchase Orders
for
9620072 b.
AMOUNT
P.O. NO.
Approval to Payroll
Issue
1996-97
September,
1996
Approval to issue 1996-97 purchase orders to encumber the following payroll for September, 1996. AMOUNT
P.O. NO.
FUND
OCAS CODE
9720011
GENERAL FUND SALARY BUILDING LEVY SALARY FEDERAL FUNDS SALARY
7-11-000-5300-100
$9,500,000.00
7-21-000-5300-100
$
300,000.00
7-23-000-5300-100
$
900,000.00
9720012 97-20013
550.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
:M-9 PERSONNEL, PAYROLL, AND ENCUMBRANCES
9720014 9720015
c.
(continued)
BOND FUND 7-31-000-5300-100 SALARY CHILD NUTRITION 7-22-000-5300-100 SERVICES FUND SALARY
$
200,000.00
$
500,000.00
Ratification of July, 1996, Payrolls.
Approval for ratification of July, 1996, payrolls previously approved by the Board and upon which warrants have been issued as follows;
1995-96 1995-96 1995-96 1995- 96 1996- 97 1996-97 1996-97 1996-97 1996-97 d.
General Fund Salary Bond Fund Salary Federal Funds Salary Child Nutrition Services Fund Salary General Fund Salary Building Fund Salary Bond Fund Salary Federal Funds Salary Child Nutrition Services Fund Salary
$ 6,142,559.97 $ 47,307.70 $ 350,095.54 $ 79,649.18 $ $ $ $ $
918,841.06 217,856.00 47,345.21 100,848.54 100,411.03
Approval of Personnel, Payroll, and Encumbrances as listed on the following pages.
DISCUSSION Mrs. Parks expressed her disappointment that Tracy McDaniel was leavinc our district. She questioned several other names listed in the Personnel Report.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are providec as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9611073 through 11-9701193) written during the period 7/30/1996 through 8/12/1996. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9700891 TO 9701193 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. fit
EDWARD ROMERO
g// DATE
551.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED: Denise Brinkworth John Marshall/ Adjunct Instructor Chemistry
8-20-96
June BrooksWatson
Star Spencer/Lang Arts Teacher
8-20-96
Suze Cheever
Classen/Adjunct Instructor-Ballet
Ofelia Q. Flores
Columbus/5th Grade Teacher
8-20-96
Diana Frost
Classen/Adjunct Instructor-Dance
8-20-96
Teresa Harkey
Special Education Services/SLP
8-20-96
03/03/MA
25,445.00
Ira Harris
Roosevelt/Language Arts Teacher
8-20-96
01/08/MA+
25,785.00
Paula Holt
Grant/Library Media Specialist
8-5-96
06/14/MA
30,865.00
Chad E. Hutchins
Columbus/Inter Teacher
8-20-96
01/03/BA
23,170.00
Robin L. Ingrain
Capitol Hill HS PE/Dance Teacher
8-20-96
01/03/MA
24,200.00
Dennis Jackson
Capitol Hill HS Band Teacher
8-20-96
01/22/BA
31,100.00
Richard Jimenez
Southeast/Spanish Teacher
8-20-96
01/03/BA+
23,405.00
Jackie Jones
Columbus/3rd Grade Teacher
8-20-96
01/03/BA+
23,405.00
Rodd Lawrence
Northwest Classen PE/Coach
8-20-96
01/21/BA
30,500.00
$14.75/hr 01/08/BA+
8-2-0-96
24,725.00
14.75/hr 01/11/BA+
25,440.00 14.75/hr
552.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 =M-11 PERSONNEL AND ENCUMBRlkNCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
James Layton
Classen/Adjunct Instructor-Guitar
8-20-96
$14.75/hr
Cynthia Perry
Classen/Adjunct Instructor-Dance
8-20-96
14.75/hr
Meghan Prior
Classen/Adjunct Instructor-Jazz/ Tap
8-20-96
14.75/hr
Parvin Smith
Classen/Adjunct Instructor-Strings
8-20-96
14.75/hr
Steve Stanley
Northwest Classen Health/Coach
8-20-96
01/11/MA
26,255.00
Mary E. Wallace
Special Education Services/SLP
8-20-96
03/03/MA
25,445.00
Monica R. Wilson
Dewey/1st Grade Teacher
8-20-96
01/04/BA
23,375.00
Employment Svcs/ Front Desk Recp/ Clerk
8-2-96
164/05
$12,439.00
CNS/ Clerk III
7-29-96
162/01
10,712.00
Torria M. Bailey
Bus Driver
8-19-96
105/02
5,303.00
Steven A. Burton
Bus Driver
8-5-96
105/02
5,303.00
CLERICAL:
Janice Bryan
CHILD NUTRITION:
Treceda Clemons TRANSPORTATION:
f 553.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
DECEASED: CUSTODIAL SERVICES:
Curtis Daughty
Garden Oaks/Cust Worker
8-5-96
EXPIRATION OF EMPLOYMENT PERIOD: CERTIFIED:
Joe Boley
Grant/PE/Health
5-31-96
PROFESSIONAL TECHNICAL:
Jorge Chalk
Educational Svcs Community Liaison
7-31-96
Charlene Dillahunty
Educational Svcs Community Liaison
7-31-96
Gayle Jones
Educational Svcs Community Liaison
7-31-96
Marian Kiker
Educational Svcs Community Liaison
7-31-96
Tony Reyes
Educational Svcs Community Liaison
7-31-96
Susan RussellStewart
Educational Svcs Community Liaison
7-31-96
Jacqueline Thornton
Educational Svcs Community Liaison
7-31-96
Jonathan Williams
Educational Svcs Community Liaison
7-31-96
554.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 -M-13
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCES NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
MEDICAL:
CERTIFIED: Eugene Field/1st Grade Teacher
7-19-96
Buchanan/Special Ed Teacher
8-19-96
Lutricia Compton
Jefferson/Library Media Specialist
8-2-96
Candace Cumby
Adams/4th Grade Teacher
8-19-06
Maria Borja
Northwest Classen Bilingual Assist
8-20-96
Ryland R. Moore
Altern Middle Principal Sec
8-6-96
Esther L. Dawkins PARENTAL: CERTIFIED:
Shawn Atendido STUDY:
CERTIFIED:
CLERICAL:
f 555.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as ”information only” in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
ADMINISTRATIVE/PROFESSIONAL TECHNICAL:
Ronald D. Roberts
Northeast/JROTC Assistant Instructor
6-20-96
CERTIFIED: Melissa Bailey
Madison/Trans-lst Teacher
5-31-96
Kathy Bergeron
Star Spencer/Science Teacher
5-31-96
Gloria Byrne
Special Education Svcs/Speech Path
5-31-96
Catherine Carter
Lee/1st Grade Teacher
5-31-96
Emily Chalmers
Jackson/Science Teacher
5-31-96
Katherine Dowling
Westwood/LD Teacher
5-31-96
Janet Garrett
Lee/Reading Specialist Teacher
5-31-96
Billie L. Gordon
Parker/Primary Teacher
5-31-96
Doris Hill
Monroe/1st Grade Teacher
5-31-96
Jacquelyn Holt
Fillmore/3rd Grade Teacher
5-31-96
Andrea Kastner
Johnson/OT Teacher
8-1-96
Leticia Kingsley
Columbus/Primary Teacher
8-6-96
Steve Looper
Northwest Classen/SS/Coach
5-31-96
Julie A. Merrill
Arthur/2nd Grade Teacher
8-1-96
Tracy McDaniel
Creston Hills/4th Grade Teacher
5-31-96
Sherline Murphy
Wilson/5th Grade Teacher
5-31-96
Julie Newby
Eugene Field/3rd Grade Teacher
5-31-96
556.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 â&#x2013; M-15
PERSONNEL AND ENCUMBRANCES (Continued)
SITE/ASSIGNMENT
NAME
CERTIFIED:
EFFECTIVE DATE
cont
Bobbie Pierro
Fine Arts/Vocal Music Teacher
5-31-96
Kay F. Sofola
Northeast/EH Teacher
5-31-96
Paula Weir
Capitol Hill/T-1 Teacher
5-31-96
Dana Braddock
Fillmore/Bilingual Assistant
5-31-96
Loretta Foust
Northwest Classen/Principal's Secy
8-30-96
Sherry Fuentes
Madison/T-1 EDK Assistant .60
5-31-96
Tamara Goss
Hoover/LPN
5-31-96
Sandy Hood
Budget/Secretary
8-9-96
Betty Ware
Harding/Library Clerk
6-14-96
Edgar Padilla
Northeast/Bilingual Assistant
5-31-96
Pam Schlunt
Shields Heights/Class Size Assistant
5-31-96
Avis Shell
Shields Heights/Class Size Assistant
5-31-96
William Shelton
Shields Heights/Bilingual Assistant
5-31-96
Adrian Spivey
John Marshall/Special Ed. Assistant
5-24-96
Everett L. Steele
Dunbar/T-1 Class Size Assistant
5-31-96
Westwood/Custodial Worker .75
7-19-96
CLERICAL:
CUSTODIAL SERVICES:
Leopoldo P. Castro
Joseph E. Coffman Jr. Prairie Queen/Custodial Worker
8-15-96
TRANSPORTATION: Keith Robertson
Bus Driver
5-31-96
557.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
M-16 PURCHASING
R. #371 APPROVAL OF PDRCHASING AND GENERAL BUSINESS ITEMS A THROUGH K WITH ITEM D BEING REMOVED FROM CONSIDERATION
MOTION: SECOND:
AND
BUSINESS
GENERAL
Frank Kellert Tom Yeargain
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH K AS LISTED ON THE FOLLOWING PAGES WITH ITEM D BEING REMOVED FROM CONSIDERATION.
ROLL CALL
Mr. Kellert, Mr. Kenny Walker Mr. Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks,
aye aye
MOTION CARRIED 5-0.
Child Nutrition Services Food and Data Terminals for 1996-97.
A: CNS FOOD AND DATA TERMINALS EOR 1996-97
Approval of the following items for Child Nutrition Services. Items chosen were determined based on best quality and price. All purchases will be charged to Child Nutrition Services. QUOTATION 8309 FROZEN MEAT ITEMS 39 MAILED - 18 RETURNED
Foster Farms Ground Turkey - $10.40/Case @ 3000 Cases QUOTATION 8316 MEXICAN ITEMS 9 MAILED - 3 RETURNED
Taco Bell
Prices based on minimum shipment of 576 cases Bean Burrito, $32.60/case Child Cheese Burrito, $41.56/case Combination Burrito, $42.24/case Beef Burrito, $41.33/case Chicken Burrito, $51.77/case
Prices based on minimum shipment of 288 cases Bean Burrito, $33.38/case Child Cheese Burrito, $42.35/case Combination Burrito, $43.02/case Beef Burrito, $42.11/case Chicken Burrito, $52.55/case
QUOTATION 8325 MICROCHECK MACHINES 2 MAILED - 1 RETURNED
Data Terminals of Oklahoma City 6 each, MC 2000 Microcheck Main Unit, $3520.00 6 each, MC 550 Microcheck Satellite Terminal, $1520.00 21 each, MC 100 Microcheck Portable Terminal, $1020.00 6 each, 28OUPS for MC 2000 Microcheck Main Unit, $165.00 B: ANNUAL RENEWAL
OF LICENSES AND SUPPORT FOR TITLE I HOST PROGRAM: DEWEY, GAPITOL HILV GARDEN OAKS ET.EMENTARY SCHOOLS AND ALTERNATIVE MIDDLE SCHOOL
B,
Annual Renewal of Licenses and Support for Title 1 HOST Program: Dewey Elementary, Capitol Hill Elementary, Garden Oaks Elementary, and Alternative Middle School.
Approval of annual renewal of licenses and support for the Title 1 HOST Program at Dewey Elementary, Capitol Hill Elementary, Garden Oaks Elementary, and Alternative Middle School from HOSTS Corporation. This expenditure in the total amount of $21,600.00 is to be charged to Federal Fund Account 723-511-1000-320-429-1060000-000.
558.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
PURCHASING AND GENERAL BUSINESS C.
(continued)
Continuation of Agreements with Organizations to Supply Educational Services for Qualifying Students During the 1996-97 School Year as listed.
Approval of agreements with the following organizations to supply educational services for students who qualify for such services during the 1996-97 school year. (Agreements with these organizations are continuations from the 1995-96 year.) A Positive Outlook 1132 N. Midwest Blvd. Midwest City, OK 73110
Accents (Formerly Betty Chase) - Residential Treatment 3301 Martin Luther Blvd. Oklahoma City, OK 73111 Care For Change - Day Treatment 27 NW Park Place Oklahoma City, OK 73103
Children's Hospital - Day & Residential Treatment 940 NE 13 Oklahoma City, OK 73104 Classen Life Center - Day Treatment 4115 N. Classen Oklahoma City, OK 73118 Community Literacy Center - Day Treatment 1444 NW 28 Oklahoma City, OK 73118 COPE, Inc. #825 (COPE) - Day Treatment 3033 N. Walnut, Ste. 200 Oklahoma City, OK 73105
Family Junction - Day Treatment 201 NE 50 Oklahoma City, OK 73105 High Pointe New Directions - Day Treatment 924 NW 60 Oklahoma City, OK 73116 Hillcrest Hospital - Day Treatment 2129 SW 59 Oklahoma City, OK 73159 Hillcrest Santa Fe Day - Day Treatment 201 NE 50 Oklahoma City, OK 73105
Hillcrest South - Day Treatment 5514 S. Western Oklahoma City, OK 73109 House of Life - Residential Treatment PO Box 174 505 N. Broadway Arcadia, OK 73007
Juvenile Detention Center - Residential Treatment 5905 N. Classen Blvd. Oklahoma City, OK 73118 Phoenix Recovery Institute - Residential Treatment 726 Culbertson Drive (New Site) Oklahoma City, OK 73105
C: CONTINUATION OF AGREEMENTS WITH ORGANIZATIONS TO SUPPLY EDUCATIONAL SERVICES FOR 1996-97 SCHOOL YEA]
559.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
H-18 PURCHASING AND GENERAL BUSINESS
(continued)
Positive Tomorrows - Day Treatment 2460 NW 39 Oklahoma City, OK 73114 Speck Homes - Residential Treatment 1425 N. Lincoln Blvd. Oklahoma City, OK 73104
St. Anthony Hospital - Day & Residential Treatment 1000 N. Lee Oklahoma City, OK 73102
Therapeutic Learning Center - Day Treatment 6300 N. Classen, Bldg. B Oklahoma City, OK 73118
Willow View Hospital - Day & Residential Treatment 2601 N. Spencer Road Spencer, OK 73084 Note: TM D WAS REMOVED DM THE AGENDA
D.
Item D was removed from consideration at the request of Dr. Crawford.
1996-97 Estimate of Needs and Financial Statement FY 1995-96. Approval of the 1996-97 Estimate of Needs in the amounts as shown below, and Financial Statement as of the close of the Fiscal Year 1995-96.
General Fund: Building Fund: Child Nutrition Services: Federal Fund: Sinking Fund:
$ 155,374,437.30 $ 4,933,376.56 $ 14,500,150.10 $ 15,428,777.00 $ 12,300,000.00
[Ref. 68 O.S. 1991, 3002]
Interlocal Agreement with City of Oklahoma City: Elementary School
INTERLOCAL EEEMENT WITH CIT5 â&#x2013; OKLAHOMA CITY IR EUCEME FIETiD EMENTARY SCHOOL
Eugene
Field
Approval in concept of an interlocal agreement with the City of Oklahoma City whereby the City will provide new playground area, equipment, parking, etc., for the Eugene Field Elementary School (development will be on property just south of the school building) and District will agree to maintain the playground area upon completion of the project. Approval and Award of Three Year Oil and Gas Lease for Willow Brook School Property
APPROVAL AND [ARD OF THREE AR OIL AND GAS !ASE FOR WILLOW LOOK SCHOOL LOPERTY
Approval and award of a three year oil and gas lease (non-drilling) for Willow Brook School Property, Sec 26 , 12N, 2W (7.16 acres) to Medina-Pierce Oil and Gas Co., who submitted the sole bid in the amount of $447.66 ($62.50 per acre); with continuing royalty of 18.75% of the profits. Proceeds to be deposited in District's General Fund.
PURCHASE OF AIR NDLING FILTERS )R USE BY JNTENANCE DEPT.
G.
PURCHASE OF 5NTILATOR FILTERS )R USE BY JNTENANCE DEPT.
H.
Purchase of Air Handling Filters for Use by Maintenance Department: Oklahoma Air Filter Approval to purchase air handling filters from Oklahoma Air Filter, who submitted the low quotation on specifications and/or general conditions (8 mailed - 3 returned), for use by the Maintenance Department. This expenditure in the total amount of $12,739.42, is to be charged to Building Fund Account 721-000-2620-610-0000000-000-051.
Purchase of Ventilator Filters for Use by Maintenance Department: Oklahoma Air Filter
560.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 H-19:
PURCHASING AND GENERAL BUSINESS
(continued)
Approval to purchase ventilator filters from Oklahoma Air Filter, who submitted the low quotations on specifications and/or general conditions (8 mailed - 3 returned) for use by the Maintenance Department. This expenditure in the total amount of $52,039.80 is to be charged to Building Fund Account 721-000-2620-610-0000-0000000-051.
I.
Continuation of Contract with Water Consultants, 1996-97 Fiscal Year
Inc.,
for the
Approval to continue for the 1996-97 fiscal year the existing contract with Water Consultants, Inc., for water consulting services covering boiler, hot water and air conditioning systems. This expenditure in the total amount of $43,200.00 is to be charged to Building Levy Account 721-000-2620-350-000-0000-000-051. J.
Approval to Award Low Bid to Repair Storm Damaged Roof at Spencer Elementary School; Oklahoma Roofing and Sheetmetal
Approval to award the low bid to Oklahoma Roofing and Sheetmetal, Inc., to repair the storm damaged roof at Spencer Elementary School for a cost of $34,900 plus alternates, if needed due to building damage. This expenditure will be charged to the Building Levy Fund. (Insurance reimbursement will be made to the District for everything in excess of $10,000 deductible.)
I: CONTINUATION OF CONTRACT WITH WATER CONSULTANTS, INC., FOR 1996-97
FISCAL YEAR
J: APPROVAL TO AWARD LOW BID FOR REPAIR OF STORM DAMAGED ROOF AT SPENCER ELEMENTARY
(ITEM K RELATES TO A BOND ISSUE PROJECT) K.
Change Order #4; Mechanical, Inc.)
Northeast
High
School
HVAC
Project
(United
Approval of Change Order #4, resulting in an increase in the amount of $21,892.00 for the contract with United Mechanical, Inc. for the HVAC project at Northeast High School. This change order is due to work required to furnish and install one 15KV Main Disconnect.
Original Contract Sum Previous Change Order Amounts Current Contract Sum Net Change on C.O. #4 Total Adjusted Contract Price
$ 2,150,282.00 +29,532.00 $ 2,179,814.00 +21,892.00 $ 2,201,706.00
This expenditure in the amount of $21,892.00 is to be charged to Bond Fund Account 731-108-4700-450-000-0000-000-760.
DISCUSSION
Dr. Crawford asked that item ID be pulled from the Agenda. Mrs. Parks asked on item E, if they were going to begin work on this playground area? Mr. Shepard said the City has asked that the district provide for them a letter indicating that "in concept" the Board would approve this. Work is not scheduled for in the immediate future, but is something that will happen if we provide them with a letter indicating we approve the concept. Mr. Walker said the City has four neighborhoods they consider to be at risk and are willing to spend community block development funds on. In the grants, the City tries to identify the focal points of the neighborhood which in many instances is going to be the school and/or park. They then go in and upgrade those facilities. The City had neighborhood meetings and hired an architectural firm to come up with plans working with the neighborhoods and the schools as to what they would like their neighborhood to be like. The amount of money available in the Community Block Grant is about $400,000 for this project in this neighborhood. What the City is asking from the district is, if they acquire- the property and install lighting and a new playground, and if they give that property back to the district, will we maintain the property and take over the utilities as far as the new lighting?
K: CHANGE ORDER #4 NORTHEAST HTGH SCHOOL HVAC PROJBC
561.
MINUTES OF THE REGULAR MEETING OF AUGUST 19^ 1996 M-20'
PURCHASING AND GENERAL BUSINESS
(continued)
Mrs. Parks asked if this was the same property Mr. Dempsey had discussed earlier, and if the buildings had been condemned? Mr. Shepard said part of the buildings have been condemned, but he thought at least one of the buildings was inhabited and currently being used.
Mr. Walker said one of the buildings is a daycare and the City will buy that property. The district does own some property around this location. Mr. Yeargain asked what the cost would be to the district?
Mr. Walker said if the City does buy the property, and does the improvements, the district has to agree to maintain it and assume the electrical bill for the lighting once it is installed. There is not a purchase price. Mrs. Silver had questions about the change order from Northeast High School. Why, if it was necessary to meet code, did the architects not figure that in? Why did the district have to continually pick up the cost for other people leaving things out of their plans? She said it's easy to get low bid on something if you don't include all the necessary items when you bid it, and come back later for change orders. It is not just on this project, but all our projects. At what point are they responsible for leaving out code compliance and having the district pick up that tab.
Dr. Crawford said that was a good question. He said to use that facility we must have the disconnect because is a potential liability in the boiler room. He said he did not know if there was anything they could do about this at this time since the plans were approved two years ago on that item. Dr. Crawford said he hoped staff would alert the engineers and architects that the Board is getting very concerned about these matters even though we know any time you have a major construction project there will be some minor change orders.
Mrs. Silver said she did not see that it matters that this was done two years ago. The fact is if the disconnect is needed, we shouldn't be the ones to point that out. That's what they are paid to do, to find the things that need to be done. There may be things you would like to do that you can delete later, but at some point they have to assume responsibility for leaving out required items.
Dr. Crawford said he did not know how much retainage they have for Northeast High School work. He said if it has already been paid they would have a difficult time collecting from the architect or engineer if they took a hard line. He agreed with Mrs. Silver that it is time this district took a harder line than they have taken, realizing there will be some change orders necessary, but this is a glaring error. He said he knew of no other recourse at this time other than to recommend that they go ahead and approve this since it is necessary to start school. Mr. Yeargain said he more or less agreed with Mrs. Silver, but he agreed with the Superintendent regarding change orders. It happened at Capitol Hill and Gatewood. These are things we can't help. Although he was hoping they could have a lot of these solved by now, there's nothing much you can do about it. Mr. Kellert asked if this change order was essentially to comply with code? Mr. Clark said right now they just have a temporary occupancy permit, and to get a permanent permit, the district had to change this. Mr. Kellert asked if there had been a code change since the letting of this contract. Mr. Clark said there had not. Mr. Kellert said what we are now complying with is the code that was in force at the time all the contracts were signed. He said to assess responsibility in this matter, you have an engineering firm and an in-house district function that has oversight, who wrote the specifications.
Mr. Clark said the original engineer who wrote this was dismissed about half-way through the project.
562.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 M-21
PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Kellert asked why the project engineering firm or architectural firm with the contract with the district feel that it was not their responsibility to submit plans that were in compliance with code. Mr. Clark said their argument was that originally the City inspectors didn't notice this themselves. They had some more problems confined by code on something else on the plans so they filed for a hearing with the City. Mr. Kellert said earlier, when the specs were written, why was it not specified that this had to be supplied? Mr. Clark said it was totally overlooked by everyone. He said when the plans were sent to the City for approval prior to the bidding, they did not catch it. Mr. Kellert said he was still not satisfied that they did not have some recourse. Maybe our legal officer would be able to tell us where the ultimate responsibility for this is. In other words, does the City inspection relieve a licensed architectural firm from having to present plans that are in compliance with code? If that is a legal defense, then we have no recourse but to pay for it. Mr. Kellert said he would like for someone to look into what our alternatives are. Maybe we have to pay for the change order to get school open, but he was not satisfied that the district can't be reimbursed. He said he would like a legal opinion on that. Mr. Clark said he didn't agree with this either, and he asked the City and our past Legal Counsel what he needed to do. He advised him that he needed to go ahead and accept it. Mr. Kellert said he would like for all of that to be in the report. He said if all anyone had to do to get out of code compliance was to say a city inspector said it was okay, then we're in a world of hurt. Mr. Walker said he agreed with Mr. Kellert in that they need a legal opinion on this. He felt it was an oversight that is unacceptable. Mr. Charles Hayes, with the McAfee Architects and Planners, a registered mechanical engineer in the state of Oklahoma, said all of the plans met code in the initial beginning and this particular circuit could be turned off at the pole. That was fine until O.G. & E. looked at the job and did not want it like that. They said we could use electrical service until a switch was placed in the boiler room on this cabinet where the main transformer and main switch gear were located. He said all codes had been met until 0. G. & E came out with this. He said they would give a temporary okay today, but not a final okay until that switch is put inside the boiler room. He said they picked on Northeast High School to do this, but there were about 4 other schools doing the same thing. In order to get the school on line and get it air conditioned, we had to listen to 0. G. & E. That is why additional money is needed for this. Mr. Hayes said the air conditioning was running now, but in order to continue to open for the school they had to go ahead and put the switch in there. Mr. Derrick Gates, electrical engineer, who was working to assist Charles F. McAfee and Associates on this project said the city inspector has supreme power over electrical service and they do what they feel is in the best interest of the safety of the school. He said what they are dealing with is not anything that was put in wrong, but correcting a pre-existing condition that they were not willing to allow to continue. It was not in the scope of work he had when he began work on this project. The switch which is the main service to the building, goes into a vault which is a locked concrete portion of the building where the wires go in. Perhaps that is why the lack of a disconnect was overlooked by all parties until the time they were trying to obtain a final inspection certificate. He said it's for the sake of safety, and they are not going to back away. He said what they are having them do is add a means to disconnect the power to that building from the boiler room which is right outside the vault. One big switch can shut off all electricity to that building. He said the requirement came from the Oklahoma City inspector's office.
563.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 M-22
PURCHASING AND GENERAL BUSINESS
(continued)
Mrs. Silver said when they look into this, she wants them to look into many instances where this has happened with bond issue projects. Mr. Yeargain said at Southeast and Cleveland the district was hit by codes they had never heard of. He felt the City should try to help the district like they are doing with the ball park on the river project.
564.
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for change order #4, resulting in an inereaae in the amount of 621.892.oo for the contract with United Mechanical. Inc, for the HVAC project at Northeast High School in the Board of Education Meeting agenda of August_ 12-__ 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
2
Data
565.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 M-24; UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE) CITIZENS'
COMMENTS
(NONE) BOARD 1.
MEMBERS
COMMENTS
Continuation of Annual Policy Review and approval of recommended changes of policies as presented. (Continued from meeting of August 5, 1996.)
Mrs. Silver said this action would be for the entire document of Board Policies given to the Board unless specified otherwise. L #372 PROVAL OF RECOMMENDED CHANGES )N BOASRD POLICIES HTH ITEM B-19 AND 5-26 BEING POLLED â&#x2013; KOM CONSIDERATION INTIL NEXT REGULAR 5OARD MEETING
MOTION: SECOND:
Thelma R. Parks Tom Yeargain
MOVE THAT THE BOARD APPROVE THE RECOMMENDED CHANGES FOR THE BOARD POLICIES AS THEY APPEAR WITH ITEM B-19 and B-26 BEING PULLED FROM CONSIDERATION UNTIL THE NEXT REGULAR BOARD MEETING. ROLL CALL
Mr. Mr. Mr.
Kellert, Kenny Walker Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks,
aye aye
MOTION CARRIED 5-0. DISCUSSION
Mr. Shepard discussed several policy changes being requested. The first was Policy B-19 regarding citizen's comments being heard at special meetings. The change was on page 2 of 3, the last line of paragraph 3 of this policy. Mr. Shepard said they thought it would be appropriate to change the language so it reads exactly as it does in Policy B-26: All the citizen's comments would be heard at the designated time and that citizen's comments would be allowed at special meetings if there was an action item of the Board. He said "Citizen's Comments" would be listed as a section in the special Board meeting agendas. Mrs. Parks said she did not have any problem with that except when an item appears at the end of a meeting and parents come from work and have to wait until that item comes up. She would not be in favor of that. Mrs. Parks also asked if on special meetings, citizens would only be allowed to speak when a particular issue comes before the Board.
Mr. Shepard said if the motion to be considered calls for a section in the agenda called "Citizen's Comments." Mrs. Parks said she just didn't want the people to have to sit a long time and wait to speak on an item.
566.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
H-25: BOARD MEMBERS' COMMENTS
(continued)
Mr. Kellert said there are times when there is Board member business at the front of the agenda that occurs before the Citizen's Comments section. He said the principle to him was whether citizens speak during Citizen's Comments or when the item appears on the agenda. He said he felt the Board should conclude citizen's comments on any given item prior to the Board entering into their own deliberation and discussion. He said that is what he would like to have reflected here. Mrs. Parks requested Board Policies B-19 and B-26 be pulled from consideration, and be brought back at the next regular Board meeting.
Mr. Shepard explained a small change in Board Policy G-15 where a duplicate word (bonus) had been dropped. Also, on Policy C-11 the recommendation was that the newly renumbered item F, which has to do with a report about evaluations would be deleted. He said the language was not particularly clear and to delete this paragraph would make the policy more clear.
EXECUTIVE
MOTION: SECOND:
SESSION
Kenny Walker Tom Yeargain
R. #371 EXECUTIVE SESSION
9:37 P.M.
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; AND C: DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS.
ROLL CALL
Mr. Mr. Mr.
Kellert, Kenny Walker Yeargain,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Mrs. Parks,
aye aye
The Board went into Executive Session at 9:37 p.m.
Those in attendance in the Executive Session were Board Members: Terri Silver, Tom Yeargain, Thelma R. Parks, Frank Kellert, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; and Darrel Shepard, Board Clerk. RETURN
MOTION: SECOND:
T O
OPEN
SESSION
Thelma R. Parks Kenny Walker R. #374
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL ClkLL
Mr. Mr. Mr.
Kellert, Kenny Walker Yeargain,
MOTION CARRIED 5-0. IN
OPEN
aye aye aye
Mrs. Silver, Mrs. Parks,
aye aye
The Board reconvened at 10:18 p.m.
SESSION
Mrs. Silver announced that no action was taken on any of the items listed.
RECONVENE IN OPEN SESSION AT 10:18 P.M.
567.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996 M-26
ADJOURNMENT
R. #375 MUOUKNMENT
LO:20 P.M.
There being no further business, the meeting adjourned at 10:20 p.m. The motion for adjournment was made by Mrs. Parks and seconded by Mr. Walker. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; and Mr. Yeargain, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
568.
MINUTES OF THE REGULAR MEETING OF AUGUST 19, 1996
J
M-27 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
zepi/ty Minu'fie Clerk
rQved
Min
by the 1996.
Board
of
Education
this
2,
day
of
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness ^my hand and seal of this School District this , 1996.
k,^ Oklahoma< City Board of Education
(SEAL)
day
/
569.
MINUTES OF THE SPECIAL MEETING OF AUGUST 26, 1996 M-1
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, AUGUST,
26, 1996, AT 12:00 P.M.
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
PRESENT:
President Member Vice President Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mrs. Thelma R. Parks gave the invocation and led the pledge of allegiance. ROLL
CALL
ROLL CALL
At the time of the Roll Call, six (6) members of the Board were present. Mr. Michael Carter arrived at 12:10 p.m. SPECIAL
1.
BUSINESS
Purchase of Rooftop Units Electric Coolinq/Gas Heating: Oklahoma, Inc.
A.E.S. of
Approval to purchase rooftop units - electric cooling/gas heating as needed for various sites throughout the district from A.E.S. of Oklahoma Inc., who submitted the lowest responsible bid based on specifications and/or general conditions (7 received). Total expenditure in an amount up to $1,481,593.34, based on nominal quantities, will be charged to Bond Fund Account 731-105-4700-740OOO-OOOO-OOO-OPU. MOTION: SECOND:
Terri Silver Frank Kellert
MOVE FOR APPROVAL TO PURCHASE ROOFTOP UNITS - ELECTRIC COOLING/GAS HEATING AS NEEDED FOR VARIOUS SITES THROUGHOUT THE DISTRICT FROM A.E.S. OF OKLAHOMA INC., WHO SUBMITTED THE LOWEST RESPONSIBLE BID BASED ON SPECIFICATIONS AND/OR GENERAL CONDITIONS. ROLL CALL
Mr. Kellert, Mr. Walker Mr. Carter Bogle, Mr.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED1 7-0. 2.
Purchase of Lawn Equipment for Use by Service Center: Brothers, Smith Farm & Garden , Snyder' s Lawn and Garden
Lube:
Approval to purchase lawn equipment for use by Service Center Operations from the following companies who submitted the low quotations (19 mailed - 8 returned):
i. #376 APPROVAL TO PURCHASE ROOFTOP
.
aq nffdfd
FOR
f 570.
MINUTES OF THE SPECIAL MEETING OF AUGUST 26, 1996
M-2 Luber Brothers Smith Farm & Garden Snyder's Lawn & Garden TOTAL
$ $
54,708.20 3,119.40 1,324.95 59,152.55
This expenditure will be charged to General Fund Account 711-0002600-740-000-0000-000-049. (Purchase of lawn equipment is included in the 1996-97 budget.)
MOTION: SECOND: I. #377 APPROVAL TO ’DRCHASE LAWN LQUIPMENT FOR USE 3Y SERVICE CENTER )PERATIONS
Thelma R. Parks Tom Yeargain
MOVE FOR APPROVAL TO PURCHASE LAWN EQUIPMENT FOR USE BY SERVICE CENTER OPERATIONS. ROLL CALL
Mr. Kellert, Mr. Walker Mr. Carter Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye
scje.
MOTION CARRIED 7H3.
3.
APPROVAL OF PRELIMINARY ESTIMATE OF NEEDS FOR 1996-97 AND STATEMENT OF FINANCIAL CONDITION FOR 1995-96 FISCAL YEAR Approval of the Preliminary Estimate of Needs 1996-97 and the Statement of Financial Condition for 1995-96 Fiscal Year, as shown on the following pages. (Ref. O.S. 1991 § 3001)
i. #31^
MOTION:
Terri Silver
SECOND: Frank Kellert U’PROVAL OF TRELMINARY ESTIMAlte )F NEEDS FOR 1996-9|7 y® STATEMENT OF MOVE FOR APPROVAL OF THE PRELIMINARY ESTIMATE OF NEEDS FOR THE 1996-97 FINANCIAL CONDITION FISCAL YEAR, AND THE STATEMENT OF FINANCIAL CONDITION FOR 1995-96 FISCAL jOR 1995-96 FISCAL YEAR. ffiAR. RGltla
CALL
Mr. Kellert, Mr. Walker Mr. Carter Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
MOTION CARRIED 6 aye, 1 no. DISCUSSION
Mr. Frank Kellert asked the nature of the discrepancy on the HVAC bids that did not meet specifications. Dr. Marvin Crawford said he understood that the low bid did not include an economizer package as was listed in the specifications, and also, there was a second low bid that did not meet requirements because it was submitted a few minutes late. The bid that is being accepted today had some question about it, but that has been alleviated. Mr. Jim Johnson with The Benham Group has evaluated the specifications and the product. He does not think there is a problem at this time regarding the specifications.
Mr. Ron Bogle asked if there is a savings that the district is going to realize with this bid. Dr. Crawford noted that were expecting to incur about a 20% savings on the equipment from the original bid package.
Mrs. Parks asked where the rooftop units were going to go? Dr. Crawford said these would be installed on 35 single story schools. Mrs. Parks said she hoped staff would consider not making the school sites in district 5 the last ones to receive the air conditioning. She said they should be concerned about citizens and boys and girls in each of the districts.
571.
MINUTES OF THE SPECIAL MEETING OF AUGUST 26, 1996 M-3
SPECIAL BUSINESS
(continued)
Mrs. Parks asked where the rooftop units were going to go? Dr. Crawford said these would be installed on 35 single story schools. Mrs. Parks said she hoped staff would consider not making the school sites in district 5 the last ones to receive the air conditioning. She said they should be concerned about citizens and boys and girls in each of the districts. Dr. Crawford noted that there are several schools in district 5 that are single story that will receive air conditioning units from this item.
Mr. Kenny Walker asked if all units were going in single story buildings. Dr. Crawford said these were going into single stories, but the bid came in favorable enough to possibly retrofit some of the designs to enable them to use these types of systems on multi-story schools. Mr. Walker asked if they felt confident they could air condition the schools properly with this equipment. Dr. Crawford said yes, and they will be to purchase only equipment as needed. Mr. Walker asked who would install the equipment.
Dr. Crawford said with the Board's approval, they intend to establish a force account labor group of district employees. He said the starting date would depend on the supplier to a great extent, but the equipment should be delivered within 5 weeks. If the equipment is on hand in five weeks, we would be able to start the work immediately. Plans are to do one school at a time with the Board's approval until they get the process going. If things go as intended, the district could establish additional crews to get on with the work. Dr. Crawford said he thought it would take about 3 weeks for each school. Mr. Walker asked about the order for which schools will get air conditioning? Dr. Crawford said at this time there were 4 schools that had completed designs. They would begin with those schools first. Mr. Walker requested supporting material to show the architect and engineers' original estimated cost, so they would have something to look at to compare the bids with. He said a 20% savings was reported, but he would like to see those figures in writing.
Mrs. Parks asked which four schools had been designed for installation of these units. Mr. Clark said they were Fillmore, Prairie Queen, Adams, and Polk. Mr. Bogle asked Nick Kelly, Director of Budget and Financial Management, if he knew what the allocation of the bond budget was for these projects. Mr. Kelly said they would realize some savings on the equipment. He said at this point, if the labor comes in as planned, the project should be a little less expensive. Mr. Clark said the 20% savings was in reference to what the bid was on the same type of equipment last October when they prepared the original rooftop bids. Mr. Bogle asked how many schools might be completed by spring. Clark said they should have about 10 finished by then.
Mr.
Mr. Yeargain inquired if there would be any other expenses besides support for the roofs when these were installed. Mr. Clark said they would have some other expenses such as roofing and electrical expense.
Dr. Crawford said various schools such as Star Spencer High School would require some roof work. Mr. Yeargain asked about the late bid. He said he thought they were not supposed to open a late bid. Mr. Jim Johnson said the bid was not in a sealed envelope. In regard to the lawn equipment, Mr. Walker asked what type of equipment this is and if we would be starting immediately on some of the schools.
f 572.
MINUTES OF THE SPECIAL MEETING OF AUGUST 26^ 1996 M-4
SPECIAL BUSINESS
(continued)
Dr. Crawford said he hoped to have delivery in 8 to 10 days, and the intent is to help the contracted service company catch up with the work. He said this purchase did not include any large tractors or "batwing" type mowers. Mr. Kellert said by purchasing equipment and doing some of the work, we should be able to cut down on the original expense of the lawn mowing contract. He thought that some of the savings from this could be put back into equipment. Dr. Crawford said that was the plan. The contract we are now under provided for a certain amount of work last spring and other work this fall. He said that last spring, they did not do all the work. Since they did not do the work they were not paid, and the district saved considerable dollars. That savings has been rolled over into the fund balance for the 1996-97 school year. He said there will be some money available to pay for the labor and buy additional equipment.
Mr. Yeargain asked if they were going to hire service companies to mow this with this equipment? Dr. Crawford said they had an agreement with the Department of Corrections to use some of their employees at a very minimal amount, and they will be used for some of the work.
Regarding the Estimate of Needs, Mr. Kelly, Director of Budget and Financial Management, explained that the Estimate of Needs for 1996-97 is a document that must be filed with the County Excise Board. It constitutes the school's legal authority to spend money, and is consistent with the budget adopted by the Board in July.
573.
M-5
FINANCIAL
statement OF
PUBLICATION SHEET - BOARD OF EDUCATION THE VARIOUS FUNDS FOR THE FISCAL TEAR ENDING JUNE 30, 1996, AND ESTIMATE Of NEEDS
FOR THE FISCAL YEAR ENDING JUNE 30, 1997, OF THE BOARD OF EDUCATION OF OKLAHOMA CITY
STATEMENT OF FINANCIAL CONDITION
GENERAL FUND
AS OF JUNE 30, 1996
DetsiI
ASSETS: Cash Balance June 30, 1996
S 38,606,956 94
Investments
CO-OP FUND
NUTRITION FUND
Detail
Detai 1
Detail
753,556 45 S
0 00
TOTAL ASSETS liabilities
$
BUILDING FUND
S 38,606,956 96
ANO RESERVES:
Warrants outstanding
S
S
3,087,990 71
t
3,087,990 71
0 00
753,556 45 $
0 00
0 00
5,941,658 28
32,499 58
0 DO
0 00
0 00
0 00
0 00
26,426,329 76
394,131 88
0 00
731,439 45
•Reserve for interest on Warrants
„
Reserves From Schedule 8
0 DO
0 00
TOTAL LIABILITIES AND RESERVES
$ 30.367;78a 06
CASH FUND BALANCE (Deficit) JUNE iO, 1996
$
426.631 46 S
S
8,239,168 90
$
326,924
0
s
211,274 95
$
962,714 40
$
2,145,276 IT
ESTIMATED NEEDS FOR FISCAL YEAR ENDING JUNE 30, 1997 GENERAL FUND
GENERAL FUND
Current Expense
154,273.15)
Reserve for Int. on Warrants 8 Revaluation
0'E
Total Required
154.273.15)
FINANCED: Cash Fund Balance
t
Estimated Miscellaneous Revenue
112.736.825 W.995.993
Total Deductions
Balance to Raise from Ad Valorem Tax 1000 District Sources of Revenue
2. Legal Investments Properly Ratoring
Total Liquid Assets
4.
8,239,168 90
2200 County Apportionment (Mortgage Tax)
2300 Resale of Property Fund Distrllxttion
Deduct Matured Indebtedness:
G 00
3120 Motor Vehicle Collections
14,389,133
3140 State School Land Earnings 3150 Vehicle Tax Stamps 3160 Farm Inptamant Tax Steeps
0 00
10. f. Judgments and Int. Levied for/Unpaid
Total Items a. Throu^ f.
11.
S
8,160,082 50 460,072 09
S
3,954,051 25
SINKING FUND REQUIREMENTS FOR 1996-97
0 00
93.113. 15 48.891. 79
4. Annual Accrual on Unpaid Judgments 5. Interest on Unpaid Jud^aents
8 No.
0 00
1,601,115( 00
7. Credit to Sch. Oist. No.
& Ho.
0 00
0 00
4100 Capital Outlay
0 00
4200 Disadvantaged Students
0 00
Total Estimated Revenue
6,620,000 00
3. Annual Accrual on "Prepaid" Judgments
6. Credit to Sch. Dist. No.
3800 State Vocational Programs
S.A.Sl. Fonn2662R92
6,420,000 00
00
0 00
II 6800 Federal Vocational Education II 5000 Non-Revenue Receipts
1,727,376 25
00
fl
3700 Child Hutrltlon Programs
I 6700 Child Nutrition Programs
S
S
I. interest Earnings on Bonds
g6600 Other Federal Sources of Revenue
8,620,156 59
Total Items g. Through i.
2. Accrual on Unmatured Bonds
|| 6500 Operations
$
17. Excess of Assets Over Accrual Reserves
16.
0 00
4300 Individuals With Disabilities I 4400 Minority
5 00
12,706 25
15. 1. Accrued on Umatured Bonds
0 00
H
0 00
S
Deduct Accrual Reserve If Assets Sufficient;
3170 Trailers and Nobile Homes
3600 Other State Sources of Revenue
0 00 0 00
3190 Other Dedicated Revenue
3500 Special Programs
00
9. e. Fiscal Agency Conmlsalons on Above
0 00
88,074,314 00 L. « 00
s
8. d. Interest Thereon After Last Cocpon
14. h. Accrual on Final Coupons
4,738 .a 2,350,705 a 112.7IJ .(T
3130 Rural Electric Cooperative Tax
8,620,159 59
0 00
X2.224 .a 13. g. Earned Urmatured Interest
3110 Gross Production Tax
3400 State - Categorical
s
6. b. Interest Accrued Thereon
c 00 12. Balance of Assets Subject to Accruals
2900 Other Intermedtete Sources of Revenue
3300 State Aid - Competitive Grants
0 00
#
5. a. Past-Due Coupons
8,620,159 59 0 00
3. Judgments Paid To Recover by Tax Levy
» 1J62.815 3.115.683 ,0C 687.787 .a
2100 County 4 Mill Ad Valorem Tax
3200 State Aid - General Operations
SIMKING FUND
S
33.777.1Sfi .77 .7. c. Past-Due Bonds
ESTIMATED MISCELLANEOUS REVENUE;
1
SINKING FUND BALANCE SHEET
1. Cash Balance on Hand June 30, 1996
0 00
8. Annual Accrual From Exhibit KK
0 00
0 00
Total Sinking Fund Requirements
0 00
272,400 00
Deduct:
G 00 1. 783,200 00 2.
0
012.756.82^
Excess of Assets Over Liabilities
Surplus Building FUid Cash
00 3. Contributions From Other Districts .a Balance To Raise By Tax Levy
S
660,072 09
0 00 0 BO <0.056.964. K5
574-
MINUTES OF THE SPECIAL MEETING OF AUGUST 26, 1996
SPECIAL BUSINESS
(continued)
PUBLICATION SHEET -
BOARD
OF EDUCATION
FINANCIAL STATEMENT OF THE VARIOUS FUNDS FOR THE FISCAL TEAR ENDING JUNE 30, 1996, AND ESTIMATE OF NEEDS
FOR THE FISCAL TEAR ENDING JUNE 30, 1997, OF THE BOARD OF EDUCATION OF OKLAHOMA CITY
SCHOOL DISTRICT NO. I-89, OKLAHOMA COUNTY, OKLAHOMA
Papa 2
*• If line 12 is less than line 16
SINKING
each in turn from tin» A, "Total liquid Aasets". ________ 13d. j. UrwMtUred Couporw^^^^fore 4-1-97 =^==
FUND
k. Urmatured Banda So Due
I4d.
15d.
1. Whatever Ranalna la for Exhibit KK Line E.
16d.
Deficit as Shown on Sinicina Fund Balance Sheet.
17d.
Leas Cash Requirqwenta for Current Fiacal Tear in Exeeas of Cash on Hand (Front Line ISd Above).
lad.
RCTwinina Deficit is for Exhibit KK Line F.
BUILDING FUND
BUILDING FUND
.Current Expense ZZ_Z
Reserve for mt. on Warrants ft Revaluation
IMI
111! R FINANCED:
Ill'
Total Deductions
H Balance to Raisa from Ad Valorem Tax
II
CO-OP FUND
T po
— iJefeAKSSji
II Cash Fund Balance y Estimated Mlaeellanaeus Revenue
I
_ ==»n=^^ste=m—^=aaBa=
CO-OP FUND
Current Expense Reserve for Int. on Warrants ft Revaluation
Total Required II FINANCED:
|jl R
326,924 99R Cash Fund Bstance 0 00 Estimated Miscellaneous Revenue ||l 326,926 99 Total Deductions p 4 7% S7l Balance
S
0 00
S
0 00
S
0 00
0 00
||s
0 00
CHILO NUTRITION PROGRAMS FUND
|| NUTRITION FUND
current Expense Reserve for Int. on Warrants ft Revaluation
||S 13,748,909 53 | 0 00
Total Required
» 13,748,909 S3
FINANCED: Cash Fund Balance
$
Estimated Miscellanaeus Revenue
2,145,276 31
11,603,633 22
Total Deductions
S 13,748,909 53
1 Balance
8
0 00
CERTIFICATE - GOVERNING BCARD
STATE OF OKLAHOMA, COUNTY OF OKLAHOMA, ss:
Ua, the undarsianad duly elected, qualified and acting officers of the Board of Education of Oklshom City School District No. 1-89, of Said Cewty and State, do hereby certify that at a meeting of the Covernlna Body of the said
District, begun at the time provided by law for districts of this class end pursuant to the provisions of 68 0. S. 1991 Sec. 3002, the foregoing siateaient was prepared and is a true end correct condition of the Financial Affairs of said
District as reflected by the records of the District Clerk and Treasurer.
We further certify that the foregoing estimate
for current expenses for the fiscal year beginning July 1, 1996, and ending June 30, 1997, as shown are reasonably necessary for the proper conduct of the affairs of the said Nunicipality, that the Estimated Income to be derived from sources other than ad valorem taxation does not exceed the lawfully authorized ratio of the revenue derived from the the preceding fiscal year.
saw
sources during
President of Board of Education Subscribed end sworn to before me this 22 day of August, 1996. , Notary Public
Requirad to be published If a legally-qualified newspaper is printed in the district.
If no legally-qualified newspaper
Is published In the district, then publish in a legally-qualified newspaper of general circulation in the district.
S.A.&I. Form 2662R92
575.
MINUTES OF THE SPECIAL MEETING OF AUGUST 26, 1996 M-7
STATEMENT(S) OF CERTIFICATION
CERTIFICATION STATEMENT(S) TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for roof_tQP units - electric coolxng/gas heating for various sitas . throughout the district from A.E.S. of Oklahoma. Inc., in the Board of Education Meeting agenda of August 26,_ 19^ is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Sam Bogle Date
f
576.
MINUTES OF THE SPECIAL MEETING OF AUGUST 26, 1996
M-8 ADJOURNMENT #379 DJOURNMENT 2:30 P.M.
There being no further business, the meeting adjourned at 12:30 p.m. The motion for adjournment was made by Frank Kellert and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
D^puty^inuteclerk
Minul
day
, 1996.
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Wit
ss^my hand and seal , 1996.
this School District this
Cl'erk, Oklahoma City Board of Education
(SEAL)
day
577.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
= 14-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA,
89
OF
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, SEPTEMBER 9, 1996, AT 7:00 P.M. PRESENT;
President Member Vice President Member Member Member Member
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
ABSENT: OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. Mr. Kenny Walker led the invocation. The Northeast High School JROTC presented the colors under the leadership of Senior JROTC Instructor, Colonel Bill Marshall. ROLL
CALL
ROLL CALL
At the time of the Roll Call, all seven (7) members of the Board were present.
INTRODUCTION
O F
VISITORS
Mrs. Thelma R. Parks introduced Mrs. Joyce Anderson and expressed her appreciation for her attendance in the meeting. Mrs. Parks said she would also like to express her appreciation for Mr. Jim Purdy the interest he takes in the district and for his attendance at the Board meetings.
Mr. Frank Kellert introduced and welcomed the Executive Director of the Oklahoma State School Board Association, Dr. Bob Mooneyham.
MINUTES
OF
PREVIOUS
MEETING (S)
R. #380 APPROVAL OF AUGUST, 1996 MINUTES
Thelma R. Parks Tom Yeargain
MOTION: SECOND:
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, AUGUST 5, 1996, SPECIAL BOARD MEETING, AUGUST 9, 1996, REGULAR BOARD MEETING AUGUST 19, 1996, SPECIAL BOARD MEETING, AUGUST 26, 1996.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Kenny Walker Michael Carter Bogle,
MOTION CARRIED 7-0.
u
aye aye aye aye
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye
z 578.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
BOARD
RECOGNITIONS
MEMBERS"
BUSINESS/COMMENTS
RECOGNITIONS 1.
Recognition of Mr. Frank Kellert for achieving level 1 membership in the Oklahoma State School Boards Academy and Mrs. Thelma R. Dr. Bob Parks for achieving level 4 status in the Academy. made the special Mooneyham, Executive Director of OSSBA, presentations. Mrs. Parks was also presented a "golden apple"to signify her accomplishment.
BUSINESS 1.
R. #381 APPROVAL TO CHANGE STARTING TIME FOR REGULARLY SCHEDULED BOARD MEETINGS FROM 7:00 P.M. TO 6:00 P.M.
Approval to change starting time for all regularly scheduled meetings of the Board from 7:00 p.m. to 6:00 p.m., effective with the meeting of September 16, 1996; further recommend suspending that part of Board Policy B-30: BOARD POLICY ADOPTION AND REVIEW, that reguires a two week waiting period; and immediate adoption of changes in Policy B-20: BOARD MEETING ORDER OF BUSINESS as shown on the following pages.
Kenny Walker Terri Silver
MOTION: SECOND:
MOVE FOR APPROVAL TO CHANGE STARTING TIME FOR ALL REGULARLY SCHEDULED MEETINGS OF THE BOARD FROM 7:00 P.M. TO 6:00 P.M., EFFECTIVE WITH THE MEETING OF SEPTEMBER 16, 1996; FURTHER RECOMMEND SUSPENDING THAT PART OF BOARD POLICY B-30: BOARD POLICY ADOPTION AND REVIEW, THAT REQUIRES A TWO WEEK WAITING PERIOD; AND IMMEDIATE JkDOPTION OF RECOMMENDED CHANGES IN POLICY B-20 : BOARD MEETING ORDER OF BUSINESS. Mr. Mr. Mr. Mr.
ROLL CALL
Kellert, Walker Carter Bogle,
aye aye aye aye
Mrs. Mrs . Mr.
Silver, Parks, Yeargain,
aye aye aye
MOTION CARRIED 7-0. BOARD to Board Policy B-19 MEETINGS and Board Policy B-26: PUBLIC PARTICIPATION AT BOARD (First reading at the MEETINGS as shown on the following pages. August 5, 1996, Board meeting.)
MOTION: SECOND:
Frank Kellert Kenny Walker
R. #382 MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY B-19: BOARD APPROVAL OF MEETINGS AND BOARD POLICY B-26: PUBLIC PARTICIPATION AT BOARD MEETINGS RECOMMENDED AS SHOWN. REVISIONS TO BOARD POLICY B-19: BOARD aye Mrs. Silver, ROLL Mr. Kellert, aye MEETINGS AND no -CALL Mrs . Parks, aye Mr . Walker BOARD POLICY B-26 aye Mr. Yeargain, aye Mr. Carter PUBLIC PARTICIPATDON Mr . aye Bogle , AT BOARD MEETINGS
^RIED 6 aye, 1 no.
579.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996 M-3 =
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
DISCUSSION Mrs. Parks asked for clarification of the first paragraph of Board Policy B-20. Mr. Darrel Shepard explained that if the order of business were changed, that change would have to be in the printed agenda. However, Board members could agree to change the order of business at the meeting. Mrs. Terri Silver commented that Board members might still receive "green sheet" items from time to time, but those items would be dealt with in the order of the agenda. Mrs. Parks expressed that her concern was receiving surprises, but she felt her question had addressed her concern.
In regard to Board Policy B-19, Mrs. Parks questioned whether citizens would only be allowed to speak on items listed on the agenda at special Board meetings. Dr. Crawford said that was correct.
Mr. Kellert said in the past a place for citizens comments has not been on the special meeting agenda, and now the Board is providing through policy for citizens comments in every agenda, special or regular meetings. The only difference is that the comments at the special meetings would be confined to agenda items. At the regular meetings, people could talk about anything they want, as has always been allowed.
580.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
listed as approved in final form
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
900 NORTH KLEIN, OKLAHOMA CITY. OK 73106
"^Establishing Excellence”
B-20
ADOPTED: 12—17—79
REVISED:
9—9—96
BOTVRD MEETING ORDER OF BUSINESS
At the regularly scheduled monthly business meeting of the Board, the
following order will be used unless modified beforehand and
printed in the agenda:
CALL TO ORDER
EXECUTIVE SESSION INVOCATION - PLEDGE OF ALLEGIANCE
ROLL CALL INTRODUCTION OF VISITORS
MINUTES OF PREVIOUS MEETING(S) CITIZENS' COMMENTS BO7VRD RECOGNITIONS BOARD MEMBER COMMENTS/BUSINESS
LEGAL REPORT
TREASURER'S REPORT SUPERINTENDENT'S REPORT PERSONNEL, PAYROLL 7\ND ENCUMBRANCES PURCHASING AND GENERAL BUSINESS
EDUCATION REPORT (WHEN SCHEDULED)
UNFINISHED BUSINESS
1 of 2
581.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
H"5 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
*NEW BUSINESS CITIZENS' COMMENTS,
(continued,
if needed)
BO7VRD MEMBER COMMENTS
EXECUTIVE SESSION, continued, if needed
ADJOURNMENT The agenda may be reorganized at any meeting by a vote of the majority of the Board. *"New business" is any matter not known about or which could not have been reasonably foreseen prior to the time of posting the
agenda,
2 of 2 (B-20)
582.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 3, 1996 M-6
BOARD MEMBERS' BUSINESS/COMMENTS Listed as approved in
(continued)
form.
• A
OKLAHOMA CITY PUBLIC SCHOOLS
A
POLICY:
B-19
900 NORTH KLEIN, OKI,AlIOMA CITY, OK 73106
'Establishing Excellence"
ADOPTED: 12-17-79 REVISED: 9-9-96
BO7YRD MEETINGS The
Board shall
transact
its business
at
legal meetings.
The
president will start all meetings on time. REGULARLY SCHEDULED MEETINGS Regularly
scheduled meetings
shall
be
held
within
the
district at a time and place designated by the Board.
school
The dates
for those meetings will be set in November or December for the next
calendar year.
members,
Notice of meeting dates shall be furnished to Board
the staff,
the media,
and the county clerk.
The first
regularly scheduled meeting of the month shall be the business •
meeting of
the
Board.
When possible,
one
regularly scheduled
meeting per month shall be for discussion. Changes in the time and date of regularly scheduled meetings shall be voted on by the Board and the county clerk shall be notified at
least ten days prior to the date of the meeting of such changes.
u
SPECIAL BOARD MEETINGS Special Board meetings are any meetings of the school Board other
than regularly-scheduled meetings or emergency meetings.
meetings may be called as circumstances may demand.
Special
When possible.
1 of 3
583.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
these meetings shall be announced in advance at a regular meeting of the Board. At least 48 hours notice of the time, place, and purpose of special
meetings will be given to Board members, the media, and the county clerk.
EMERGENCY BOTKRD MEETINGS
may
between
Emergency
meetings
meetings.
The purpose of these meetings is to enable the Board to
be
called
regularly
scheduled
take action in situations involving injury to persons, incapacity
of
the
injury and damage to public or personal
superintendent,
property or immediate financial loss when the time requirements for
public
notice
of
a
special
meeting would make
such procedure
impractical and would increase the likelihood of injury of damage or immediate financial loss.
the
president
notify
all
of
the
Board,
Board members.
When emergency meetings are called,
superintendent,
The public
or
shall
designee
be
given
as
shall much
advance notice of the time, place, and purpose of the meeting as is
reasonable and possible. With the exception of details of minor importance, related
to
the
purpose
of
the
meeting
shall
be
only business
discussed
or
transacted by the Board.
2 of 3 (B-19)
584.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
H-8 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
CITIZEN'S COMMENTS Citizen's comments will be heard at all regularly scheduled Board meetings
only
during
the
designated
hearings
portions
of
the
Agenda. During special Board meetings, citizen's comments will be allowed
only when pertaining to items in the Agenda requiring action of the
Board at that meeting. Citizen's comments shall not be heard at emergency meetings of the Board.
CONTINUED OR RECONVENED MEETINGS
The Board may meet to finish business appearing on an agenda of a previous meeting.
The Board shall
act only on matters
on the
agenda of the meeting at which the announcement of the continuance
is made.
If a meeting is continued or reconvened, public notice of
such action, including the date, time, and place of the continued meeting, shall be given by announcement at the original meeting.
Cross Reference: Legal References:
B-20, B-22, B-26 25 O.S. 1991, ยง302, et seq., 70 O.S. 1991, ยง5-118 Attorney General Opinion 82-114 3 of 3 (B-19)
585.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996 H-9
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Listed as approved in final form.
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
B-26
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79
"Establishing Excellence"
REVISED:
9-9-96
PUBLIC PARTICIPATION AT BOARD MEETINGS
Citizens of the district,
including delegations or individuals,
have the right, and are encouraged, to attend meetings of the Board
and to listen to and observe its deliberations.
In the interest of
orderly conduct of Board meetings, spontaneous discussion from the
floor
shall
members
be
and
discouraged.
school
The
district
individual
employees
of
dignity
shall
be
Board
respected,
accordingly, neither Board members nor employees shall be subjected
to abuse through these proceedings. Citizens are requested to seek resolution of specific problems at the school site or most appropriate central office level.
Persons
are encouraged to write to the Board or the superintendent with general questions, concerns,
about the
district.
suggestions or to obtain information
Each person will
receive a notice of
the
receipt of his or her written correspondence which may include a
response. In
order
provides business
to time
maintain , open for
meetings.
lines
citizen's
of
communication,
comments
Individuals
who
during
wish
to
the
regular
speak
at
Board
monthly
a
Board
meeting are required to complete a Citizen's Comments sign-up sheet
1 of 4
586.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
b
M-1O= BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
before the Board meeting convenes. employee,
7\ny person who is a resident,
or ah official representative of a recognized group or
organization
of
this
school
district
may
address
the
Board.
Delegations who wish to address the Board are encouraged to select a representative spokesperson. During regular meetings, the first hearing period is for a maximum
of thirty minutes.
Persons may speak in the order in which they
have signed up to speak.
Tiny person who has signed up to speak and
is unable to do so during the first thirty-minute period will be
permitted to speak during the second hearing period provided later in the agenda.
At special meetings, citizen's comments shall only pertain to items in the agenda requiring action of the Board at that meeting.
Unless otherwise provided for, allowed during the periods comments.
citizen's
comments will
specifically allotted
for
only be
citizen's
â&#x20AC;&#x2DC;
All persons who speak at Board meetings are to meet all provisions of this policy.
School board policies, state law and federal law
have established separate and distinct procedures and forums for
collective bargaining issues,
and for the resolution of employee
2 of 4 (B-26)
587.
M-ll=
grievances,
employee
complaints,
complaints
terminations,
against
individual
and
suspensions
employee
employees,
pupil
suspensions and appeals, political campaigns, and litigation. avoid
circumvention of
fairness to all parties concerned, speak regarding the following:
bargaining;
issue
or
employee(s)
grievance;
in
the
ensure
(1) Tin issue subject to collective
a
pending
lawsuit,
agency,
Board
is
complaint
wherein the
party;
(3)
a
or
school pending
pending employee complaint filed with the school
(4)
district or an outside agency;
employee(s);
and
no person will be allowed to
filed with an outside
investigation
district,
an
(2)
proceedings
those separate
To
(6)
employee
(5)
complaint against individual
disciplinary
action,
suspension
or
termination; or (7) pupil suspension or appeal which may ultimately
reach the Board of Education.
Additionally,
no person who has
publicly announced or filed as a candidate for public office may
speak during this session.
All speakers shall be limited to three
minutes unless another speaker who signs up yields his/her time to the
first
minutes
speaker.
No
speaking time.
speaker shall be granted more
The Board president may
than six
interrupt
and
terminate any presentation that is not in accordance with any of
these criteria.
3 of 4 (B-26)
f
588,
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 3, 1996 Mr 12 =
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Board members may or may not respond to speakers'
comments when
applicable.
The superintendent is expected to provide a written
response
the
to
speaker
and
to
inform
Board
members
of
the
response.
Cross Reference:
C-07, K-06 4 of 4 (B-26)
589.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
M-13BOARD
MEMBERS
COMMENTS
Mrs. Silver extended appreciation to everyone involved for the smoothest start to a school year that she could remember. Mrs. Parks said she had received calls about a letter parents had received asking for students to pay $12 for fees, and to bring 2 rolls of paper towels, 2 boxes of kleenex, and a bottle of detergent. She asked for a response to this matter. Another item she mentioned had to do with her OSSBA Conference attendance. She said it was one of the best conferences she had attended. Mrs. Parks also commented on different aspects of the curriculum and discipline problems in the Oklahoma City Public Schools. She said she would like to hear administrators and teachers report on some of the conferences they are attending.
Mr. Tom Yeargain reported a great improvement in Capitol Hill and Southeast High Schools as far as the cleanliness of the buildings. He inquired about the enrollment at Webster Middle School, and said he felt they needed another assistant principal at that school.
Mrs. Parks said the floor in the gym at Douglass High School was beautiful and that Star Spencer appeared to be moving in the right direction also. Mr. Kellert noted that in the eight years he had been on the Board, this was the best OSSBA Conference he had attended. He said there was a real focus on instruction and issues of curriculum. Also, he commented on his appreciation for the front page article of the morning paper in regard to Hoover Middle School. He commended Terry Harris, patron at that school, for his persistence in reporting the positive things going on at John Marshall High School and Hoover Middle School. Mr. Yeargain asked Dr. Crawford to get back with the Board at the next meeting or in the near future on what is being done in regard to an alternative school. Mr. Michael Carter said he would not be resigning from the Board as he had anticipated, though he might have to leave some of the meetings a little early. He commended the staff and administration for the smooth start of the school year. Mr. Bogle expressed his pleasure that it had worked out for Mr. Carter to be able to continue as a Board member.
Mr. Bogle echoed Mr. Kellert's comments about the good news story about Hoover. He added that it was a great effort on everybody's part. He, too, commented on the cleanliness of the schools and noted he is encouraged that repairs and maintenance needs are being addressed. As good landlords, buildings need to be clean, repairs made in a timely manner, and students, staff, and teachers need to be in safe environments. Mr. Bogle suggested setting a meeting in October or November to begin looking at the next level of goals and objectives for the district. Some of the items he hoped would be discussed are a practical way to have safe and orderly schools; increasing the discussion on the quality of instruction; working to restore the district's reputation with regards to the management of the bond issue; finishing this bond issue properly, and setting the stage for next year when the Board needs to go back to the community and convince them once again that an additional bond issue is needed for the next round of improvements in our district. Mr. Bogle also said we need to put back into the budget next year the special programs to help students, including the after school and Saturday school programs. Students must be provided the extra help they need to be successful in school. Alternative schools must be established, not only for students with behavioral problems, but to explore other learning methods in regard to alternative length of days and years, and different techniques and ideas for the purpose of improving teaching. We need to shift our attention away from the specialty schools to the comprehensive schools. The magnet schools are
BOARD MEMBERS' COMMENTS
590.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
H-14-
BOARD MEMBERS' COMMENTS
(continued)
strong and effective, but we need to pour the kind of attention, focus, and efforts into the comprehensive programs that have been given to the magnet programs over the last several years. Oklahoma City Public Schools serve over 40,000 students and we need programs that are reputable and offer high quality opportunities for all the children in the district. Mr. Bogle said he was excited about the progress they had made working together. He hoped that working with the Superintendent and Mr. Shepard, they would be able to find a Saturday or two, soon, to begin evaluating the next set of objectives for the Oklahoma City Public Schools. :iTIZENS' COMMENTS
.EGAL REPORT
CITIZEN S'
COMMENTS
1.
Ms. Donna Rutherford, patron from Webster Middle School, reported on concerns at Webster.
2.
Ms. Linda Hill, patron from Webster Middle School Elementary, also reported concerns regarding Webster.
3.
Mr. Ron Johnson, patron, spoke in reference to the proposed redistricting of the middle schools, economic development, and his concern that a comprehensive and equitable approach be used.
LEGAL
and
Hayes
REPORT
Mrs. Tammy Carter, Associate Counsel, said she would be providing a status report on a monthly basis. Her goal was to make sure the Board saw movement toward the completion of cases assigned to her.
Mrs. Parks expressed concern at the number of attorneys on the encumbrance list. She said she had asked for a quarterly report for the expenditures of outside counsel, but had not received it.
Mrs. Carter said October 1 is the planned time to present the first quarterly report. Mr. Kellert asked for a breakdown of day to day expenses versus outside legal counsel being used to defend the district against people who would sue us.
Mr. Yeargain requested a comparison between this year and last year in regard to legal expenses. OTERINTENDENT'S tEPORT
PRESENTATION BY MS. DEE FOX, TEACHER OF THE YEAR, 1996-97
SUPERINTENDENT
REPORT
Dr. Crawford thanked all staff involved for the good start of this school year. He introduced Ms. Dee Fox, 1995-96 Teacher of the Year, who made a presentation to the Board. 1.
Presentation by Ms. Dee Fox, Taft Middle School, Teacher of the Year, 1996-97.
Ms Fox expressed appreciation for the opportunity to address the Board as Teacher of the Year. She complimented all the fine educators of the district. She expressed her pride in being a teacher in the Oklahoma City Public Schools. Problems exist, but by working together we can solve those problems. She said the common ground for all employees of the Oklahoma City Public Schools is working together and doing what is best for children.
591.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
M-15=
SUPERINTENDENT'S REPORT 2.
(continued)
Activity Fund Issues Report
Dr. Crawford reported that activity funds are an issue, and he has addressed the principals in this regard. Action has been taken against at least one employee. Principals are totally accountable for activity accounts. A group went to Tulsa Public Schools last week to look at centralization of the activity funds. Also, Dr. Crawford noted that Mr. Eddie Griffin, Athletic Director, has been given the responsibility for overseeing the athletic accounts. Dr. Crawford said they are working to address all the problems in regard to the activity funds, and though in the past they may have been lenient with some employees who have not conducted themselves properly, that will not be the case from this time forward. 3.
Bond Issue Status Report
Dr. Crawford noted the Board had been provided with a Bond Issue Status Report. He said several weeks ago the Board approved the rooftop HVAC project in the amount of $1,400,000. He said that did not mean they will buy all that eguipment, but just what will is needed. To install this type of equipment, there will be a lot of other items needed including gas piping, disconnects for the electricity, wiring, etc. including some roof repair as they cut the holes for the rooftop units. At the next Board meeting. Dr. Crawford said they will be requesting consideration of procedures to obtain additional equipment for at least the first project or two. In closing, he said the Board had been provided a status report under separate cover for the 35 rooftop schools and a general status report for all remaining projects on the bond issue.
REPORT ON ACTIVITY FOND ISSUES
BOND ISSUE STATUS REPORT
In regard to the 35 schools, Mr. Kenny Walker inquired when the revision was done on the project cost estimate? Dr. Crawford said that was done last fall. He added that the Board would be provided periodic information on this report, and at the present time they are looking for crews to begin the force account labor project.
Mrs. Parks asked about the original amount for the two elementary schools. She said all the schools were overrun and she would like them to not single out the Thelma R. Parks Elementary School. 4.
Presentation of the State Accreditation Report
Dr. Guy Sconzo presented the State Accreditation report. He noted all 84 schools are accredited by the State for this coming school year. However, 13 of those 84 schools are accredited with either a warning or deficiency. He said all of the deficiencies had been remedied for this school year to the satisfaction of the State Department of education of Education. The 7 schools accredited with a warning are 7 low performing schools which scored in the bottom quartile of the State in the State grade level scores on the Iowa Test of Basic Skills given last spring. He said they would be working very closely with the principals and staff of those schools this year.
Mr. Bogle asked if any of these schools had been on the low performing list for more that one year? Dr. Sconzo said 2 of them had been on the list for 2 years, but this is the first year for 5 of them. Mr. Bogle schools.
asked if
they had
developed a plan
of
action
for
these
Dr. Sconzo said there had been teacher inservice for those 7 faculties prior to preschool week. Part of that inservice was for each of the 7 schools to develop plans for the ir unique strategies and approaches they wanted to take this year. He said one thing that would apply to all seven was fall testing. They had also worked on grant applications which may allow the reinstitut ion of after school tutoring effective after the first of the year for these 7 schools. Dr. Sconzo said if the 2 schools that have been on the list for 2 years are not removed from
PRESENTATION OF STATE ACCREDITATIO REPORT
592.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996 Mâ&#x20AC;&#x153;16=
SUPERINTENDENT'S REPORT
(continued)
the low performing list this year, it would be their third consecutive year as low performing. At that point, schools with that status shift to "high challenge," which use to be called "at risk." He said the implications are much more severe for high challenge schools on what the State could do to force a remedy to that situation. Actions the State might take could be as severe as closing a school, imposing financial penalties, or six or seven other actions the State Board of Education could take given the legislative authority to do something about high challenge or at risk schools. Dr. Sconzo said these 7 schools were included in the 3 0 schools that had been deregulated for the Core Knowledge and Great Expectations curriculum.
Dr. Crawford said with the effort they will be giving, he would hope that these things won't happen in this district. He noted they will make an intense effort to remove those schools from the list. Mr. Bogle said he was anxious for them to take all the options available to take advantage of some of the flexibility the State has given and try some less conventional methods related to these particular schools. He said he hoped they could have the after school program also. Mr. Kellert commented that he had been to two schools this year having the experience of being on the low performing list. He said there were two sides to the problem, and asked that the Board stay balanced in their reaction to these things and let people who are doing a good job in many cases solve the problem within the building. Dr. Sconzo noted, also, at the elementary level the fifth grade scores are no longer considered for ITBS in terms of determining the low performing schools, but only the third grade. Mrs. Parks asked how a school gets on a list with deficiency where you have teachers who are lacking credentials? Dr. Sconzo said it happens post employment. He said the teacher is properly certified for the position they are being hired for. After the second or third week of school or later, a schedule change might be necessary in a building, and as a result, a teacher who might have been hired for a science vacancy is asked to teach a section of math because they may have a minor in math. Although the teacher may have a minor in math they may not have the endorsement or proper certificate from the State Department. That's where the problem is. Avoiding that in the future is not a personnel issue, but a scheduling issue at the building level. It has been reviewed with principals. Mrs. Parks asked what provisions have been made for one school that has been on the low performing list for two years, where the school's principal is shared with another school? She asked why they were allowing that to happen. Dr. Sconzo said with the Board's approval of the ten administrative intern positions for this year, the provision is that a full time administrative intern has been assigned to that principal.
Mrs. Parks said there was another school that is on the low performing list that needs computers. Last week those computers had not been connected, and she felt they needed those computers to perform well in classroom situations. Dr. Crawford said those computers were ordered very late, and the main issue to hooking them up was to make sure there is proper electricity and other capabilities. He said the problem at that school is a lack of electrical power, and they will be installed when they get the proper cabling there. Dr. Crawford noted also that we will emphasize ridding these schools of these low performing marks, we will not exempt students to make the test look good for the schools to be removed from that list. He said that's the easier approach to take, but we're going to teach all kids, and will not choose the avenue of exempting kids so the test results will look better.
Mrs. Parks said she appreciated that disservice to the community to do that.
because
she
felt
it
was
a
593.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996 M-17
SUPERINTENDENT'S REPORT
(continued)
Mrs. Silver added that Capitol Hill Elementary did improve their scores, and were just two points from being removed from the list. She felt that in another year that school will be off the list. She asked Dr. Sconzo if the lower 25% of schools in the State of Oklahoma will always be on that list? Dr. Sconzo said they would. Mrs. Silver said that would make it a threat to everybody all the time, and since Oklahoma City and Tulsa have such large numbers of schools it increases their chances of being on the list. Mrs. Parks asked to make some comments in regard to the activity funds. She said she had a real problem with the district being consistent and unbiased with the activity fund. She said we allow some schools to get by with doing whatever they want to and other schools are held to the letter. She felt that was a disservice to the school district. She strongly urged the activity funds be examined so that everyone is treated the same. She asked that the Board and district be fair, consistent, and unbiased in the operation of the school district.
5.
Approval of the Curriculum Management Audit report as presented to the Board on August 19, 1996, and authorization for staff to begin working toward implementation of the audit's recommendations, including but not limited to curriculum development and alignment; preparing Board policy revisions regarding governance of curriculum and assurance of curriculum guality control; revising job descriptions to support guality curriculum and instruction.
MOTION: SECOND:
Thelma R. Parks Tom Yeargain
MOVE FOR APPROVAL OF THE CURRICULUM MANAGEMENT AUDIT REPORT AS PRESENTED TO THE BOARD ON AUGUST 19 WITH THE UNDERSTANDING ITEMS WILL BE BROUGHT BACK TO THE BOARD FOR ADDITIONAL COMMENTS AND APPROVAL. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker Carter Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0.
Dr. Sconzo asked the Board to approve the Curriculum Management Audit concept so that staff can begin to implement the recommendations with the clear understanding that many of the recommendations made by the audit will come back to the Board for action. He said any change in Board policy would have to come back to the Board for consideration. Mr. Kellert reported on a speaker at the OSSBA Conference he thought was excellent. He said basically what he said is that when you take a look at what we're teaching and testing for, we are at the very low end of a little more advanced taxonomy than what we originally look at with curriculum. Mr. Kellert said however, he does not want to over extend the curriculum alignment. He said he was not sure that aligning the curriculum with standardized tests is in the best interest of children and the education they get in order to compete in a world economy. He said he hoped that while we do what we have to do, we will be a little more visionary with regard to curriculum and higher order thinking skills and things like that which are not addressed in any standardized test or curriculum aligned to it.
Mrs. Parks commented that a speaker she heard said no one test should be used to determine a student's performance, and there should be assessment other than just tests.
R. #383 APPROVAL OF CURRICULUM MANAGEMENT AUDIT REPORT
594,
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
M-18 SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle said the temptation is to use more multiple choice tests, but if we neglect to teach children how to write and speak, then we're not really fulfilling our obligations. He said how the district views the multiple choice test in relationship to the overall learning would make an interesting discussion, and would certainly be enlightening for the Board. Mr. Kellert commented that a secondary teacher with a hundred thirty five students who assigns work on a regular basis, has to get some kind of calibration of a student's work. They can't sit and read 135 essays every night. He said sometimes teachers have to use assessments they can do quickly with a large number of students on a daily basis. He noted that teachers can do a more thorough job with fewer students when they are assessing work if they don't have to do just the quickest and easiest thing to get a quick read on a student.
6.
R. #384 (APPROVAL TO ACCEPT CONCEPT OF PROPOSED MIDDLE SCHOOL REASSIGNMENT PLAN FOR 1997-98 SCHOOL YEAR
Approval in concept of the proposed Middle School Reassignment Plan for the 1997-98 school year. (As presented at the Board meeting of August 19, 1996.)
MOTION: SECOND:
Thelma R. Parks Frank Kellert
MOVE FOR APPROVAL TO ACCEPT THE CONCEPT OF THE PROPOSED MIDDLE SCHOOL REASSIGNMENT PLAN FOR THE 1997-98 SCHOOL YEAR.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker Carter Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. Dr. Kimball reported on the Middle School assignment plan as had been presented at earlier meetings. He said it was a viable plan that would balance the enrollment at the middle schools somewhere in the 800 range except for Webster which is a larger middle school. He said it does meet the objective of best utilizing existing facilities throughout the district of middle school students, and meets the charge of trying for the elementary boundaries to remain intact so that the friends in elementary school will go to the same middle school together. He said implementation of this plan will effect about 25% of middle school students. Also, Dr. Kimball said they had presented a high school plan that uses the same building blocks as discussed in the middle school with the elementary schools being the feeder areas. Because of the number of high schools and middle schools being different, there cannot be a one to one relationship of middle to high school. All schools would have boundaries in this plan except for Classen, Northeast, and Southeast, which are magnet schools or magnet schools within a school. He said most of the middle schools would be in the 850 student range, with not quite 1,000 students in the high schools.
DISCUSSION Mr. Bogle asked what is by "in concept?"
Dr. Crawford said the Board had been discussing the middle school plan for several months, and they were requesting that the Board approve it tentatively or in concept so we can take it to the community for input. He said one thing we are pushing for is to establish the middle school boundaries concept so this information can be provided to the schools for open house meetings. He said we would also have official meetings with the community for input regarding the final plans.
595,
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
H-19
SUPERINTENDENT'S REPORT
(continued)
Mrs. Parks recommended that they not disseminate the information to the parents during an open house. She suggested having a separate meeting just to discuss this item.
Dr. Crawford said redistricting.
we
plan
to
have
some
official
meetings
on
the
Mr. Walker questioned whether students who had transferred in the elementary school would have to apply for a transfer to attend a middle school. Dr. Kimball said they would and the transfer policy would stay as it has been in the past. Dr. Crawford said the district had a fairly liberal transfer several years, and they planned to continue with that policy space is available unless the Board changed it. We do plan transportation considerably if the neighborhood schools are
policy for as long as to cut our adopted.
Mrs. Parks commented with neighborhood schools in mind, it's conceivable that a student who lives near the middle school would go to that middle school. She said neighborhood schools build communities. They allow kids to know the kids in their neighborhood, and parents to know the kids in their neighborhood. She said she supports the neighborhood concept, but it has to be consistent as it relates to equity in supplies, equipment, and human resources, and with the definition of a neighborhood. It needs to be very consistent in the boundaries the Board define for a middle school as it relates to the elementary schools within that district. She questioned what the Board will do if the community has strong opposition to the plan?
Dr. Crawford said they would bring it back to the Board and discuss it, but just because a few people are not happy with the concept, does not mean the concept is not workable.
Mrs. Parks said she just wanted them to be unbiased and fair with the redistricting and allowing of transfers to other schools. Mrs. Silver asked if they were going to be liberal, where would the eighth grade students go? Would we allow them to continue at the school they have been going to if they choose to?
Dr. Crawford said this would depend on space availability, beyond that they would allow those transfers to be approved.
Mr. Walker asked if there would be a written survey to gauge the response from the parents. Dr. Kimball said that would be a good idea. Mr. Walker said he felt most people would feel more comfortable writing something down and handing it in than they would standing before a crowd of 200 people and giving their opinion. Mrs. Parks said if the public meetings were taped as they usually are, they could review those.
Mr. Bogle commented on equity. He said the City is not as segregated as it once was, but we can't simply say, "Don't worry about that. We're not going to have an equity problem. " He felt the Board has an obligation to be more concerned about that question than to shrug it off. He repeated a suggestion he had made when they first discussed this, and that was to develop a systematic method to be able to monitor equity in the schools so we can show with some certainty to people quantitative evidence that we don't have a problem with equity. He said when we go to our community meetings, we need to have common answers when the question comes up on how to assure there is not a problem with equity. He felt the Board owed it to their respective communities to have a well thought out program, method, or system that can be used as a template to lay over all the schools and say this is how we are going to assure that over time it will not evolve into a system that's not equitable. Also, Mr. Bogle said he believed they have an equity problem even if they fund each school equally. He said a school in an affluent neighborhood is going to have resources and opportunities that a school in a poor neighborhood is not going to have. He said he thought it was time to'â&#x20AC;&#x2122;ask the question about whether we shouldn't provide additional resources to schools that don't have the advantage of being in a
u
596.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
SUPERINTENDENT'S REPORT
(continued)
community where patrons can bring resources to that school. He said equity in his opinion was not simply equal funding for every school, but looking at each school individually and being sure that school had adequate resources to provide a functional education for the children. He said he felt they needed to deal with the question of equity head-on before they go to the communities, so they will be able to show them how they plan to insure equity in the schools.
Mr. Yeargain said in looking over the proposals for the high schools and middle schools, there was not 5% difference in any of the schools with regard to the enrollment of minorities. He said the plan did show that Oklahoma City is diversified, and he thought it was time they quit busing students from one district to another.
Mr. Bogle said in looking at the long range plan, he is convinced that Hoover will become a more attractive option for District 1 parents. He said his district lost over 80 families last year to schools outside the district or private schools. He said he would like to look at the longer term issue when they outgrow Hoover. He asked the implication of enrollment patterns on reopening Eisenhower as a middle school. He said he was thinking in terms of two or three years for that to be the next logical option for growth in far north and northeast Oklahoma City. Mr. Kellert asked Dr. Kimball to bring to the Board some kind of projections in terms of where growth patterns can be seen and where we might be in regards to demographics five to seven years from now. He said it seemed under populated middle and high schools, and growing middle and high schools seemed to be geographically identifiable. He said it seemed to him that the situation will continue to intensify, and the wrong buildings with the wrong types of schools are in the wrong parts of town. Mrs. Parks asked about the enrollment at Hoover Middle School.
Dr. Sconzo said it was 939 at the present time which is now 29 students over what was projected, and that enrollment will continue to grow over the next two weeks through October 1st.
7. DISCUSSION OF SECONDARY SCHOOLS KEDISTRICTING PROPOSAL FOR L997-98 SCHOOL fEAR
Discussion of Secondary Schools Re-Districtlnq Proposal for 199798.
DISCUSSION
Dr. Crawford asked if the Board wanted them to bring this plan back in regard to the high schools with very little modification other than the question Mr. Kellert asked regarding the demographic trends. Mrs. Silver asked if this item on high schools would be brought back at next Monday's meeting so both of these would be ready if they choose to have them go out at the Open House meetings.
Dr. Crawford said they could have it as an action item next week if the Board's ready to take action on it.
PERSONNEL AND ENCUMBRANCES R. #385 APPROVAL OF PAYROLL AND ENCUMBRANCES AS AMENDED ON PERSONNEL REPORT PAGE 2
P E R S 0 N N EL
MOTION: SECOND:
AND
E N C U M B R A N C E S
Michael Carter Kenny Walker
MOVE FOR APPROVAL OF PERSONNEL AND PERSONNEL REPORT PAGE 2. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 6 aye 1 no.
aye aye aye aye
ENCUMBRANCES
AS
Mrs. Silver, Mrs. Parks, Mr. Yeargain
AMENDED
aye no aye
597.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
M-21 PERSONNEL AND ENCUMBRANCES
(continued)
DISCUSSION Mrs. Parks questioned several encumbrance items.
Mr. Walker said under Personnel Employment section, page A-14, the correct annual salary for a Ms. McClish was misprinted, and the Board needs to acknowledge that. It was printed as $43,170. and it should be $23,170.
Following discussion on several items, Mr. Carter called for the question (to end discussion) which was seconded by Mr. Kellert. The Board voted unanimously to approve the call for question and move to vote on the agenda item.
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (23-9701194 through 23-9701580) written during the period 8/13/1996 through 8/29/1996. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9701194 TO 97001580. FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. EDWARD ROMERO
DATE
598.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996 M-22
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
N2U1E
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED: Esther Astley
Moon/T-1 Computer Teacher
8-20-96
01/03/BA
$23,170.00
Catherine Barron
Special Education Services/SLP
8-20-96
03/12/MA
27,945.00
Dwayne Beeby
Star Spencer/ Science Teacher
8-20-96
01/06/BA+
24,220.00
Phillip Burkhalter
John Marshall/Voc Agr Teacher
8-13-96
05/07/MA+
35,030.00
8-20-96
01/03/BA
23,170.00
Kimberly Crawford Moon/T-1 Math Teacher
Kathryn Dunn
Health Services/ School Nurse
8-20-96
01/09/BSN
24,710.00
Christopher Gardner
Harding/Title-1 Lang Arts Teacher
8-20-96
01/03/BA
23,170.00
Sherri Cleaves
Grant/ATAE Bus/ Computer Teacher
8-5-96
04/03/BA
25,115.00
Marvin Hudson
Dunbar/4th Grade Teacher
8-20-96
01/03/BA
23,170.00
Robin Ingram
Capitol Hill HS/ PE/Dance Teacher
8-20-96
01/03/MA
24,200.00
Trina Ingram
Capitol Hill HS/ Art Teacher
8-20-96
01/03/BA+
23,405.00
Brian Irvine
Wheeler/3rd Grade Teacher
8-20-96
01/03/BA
23,170.00
Charlotte Jackson Polk/LD/MR Teacher
8-20-96
03/12/MA
27,945.00
Kay Miles
8-20-96
01/05/BA+
23,915.00
Arthur/2nd Grade Teacher
599.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
M-23 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED: cont
Joleeta McClish
Moon/Health/PE Teacher
8-20-96
01/03/BA
C <13,170.00
Arte Martin
Harding/SED Teacher
8-20-96
03/03/BA
24,360.00
Sandra Phillips
Mark Twain/4th Grade Teacher
8-20-96
01/03/BA
23,170.00
Maria Piralla
Harding/Spanish Teacher
8-20-96
01/03/BA
23,170.00
Kimberly Walton
Linwood/5th Grade Teacher
8-20-96
01/03/BA
23,170.00
Jennifer Woodall
Adams/4th Grade Teacher
8-20-96
01/03/BA
23,170.00
Patricia Hines
Moon/Fin Secy
8-6-96
132/06
10,182.00
Denise McDonald
Hoover/SED Asst
8-20-96
101/01
7,813.00
Melissa McHugh
Linwood/DD Asst
8-20-96
104/01
8,080.00
Dorita Post
Altern Mid/Secy
8-20-96
166/01
12,721.00
Elizabeth Reyes
Capitol Hill/Bil Asst
8-20-96
103/01
7,921.00
Brenda Tipps
Altern Mid/Lib Clk
CLERICAL:
8-15-96
130/03
9,034.0
TRANSPORTATION:
Jimmy Brown
Driver
8-26-96
105/02
5,303.00
Paul Campbell
Driver
8-19-96
105/02
5,303.00
Michael Hicks
Driver
8-26-96
105/02
5,303.00
/
600.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
Brenda Logan
Driver
8-19-96
105/02
5,303.00
Mark Mathes
Mechanic
8-7-96
175/01
18,108.0
Elaine Preston
Driver
8-19-96
105/02
5,303.00
Wanda Price
Driver
8-26-96
105/02
5,303.00
601.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996 M-25
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
EXPIRATION OF EMPLOYMENT PERIOD:
CLERICAL:
Gayle Brown
Spencer/EDK Asst
5-31-96
Stephanie Buckner
North Highland/ EDK Asst
5-31-96
Donna Eberhardt
Oakridge/EDK Asst
5-31-96
Brandi Eddings
Westwood/EDK Asst
5-31-96
Jkmber Foskyke
Wheeler/EDK Asst
5-31-96
Holly Gideon
Wheeler/EDK Asst
5-31-96
Kindalyn Kilpatrick
Green Pastures/ EDK Assit
5-31-96
Deborah Platt
Coolidge/EDK Asst
5-31-96
Maria Rendon
Wheeler/EDK Asst
5-31-96
z
602.
PERSONNEL LEAVE OF ABSENCES
I NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
MEDICAL: CERTIFIED:
Deborah Moore
Moon/SED Teacher
8-20-96
MeIva Wharton
Grant/Business Teacher
8-20-96
Ronald Horton
Fillmore/ Custodial Worker
8-2-96
Kevin Lewis
Relief Custodial
7- 5-96
Larry Henderson
Garage/Mechanic
8- 26-96
Elmer Laird
Garage/Mechanic
8-13-96
Ridgeview/SED Asst
8-20-96
Lee/Special Ed Asst
8-20-96
Jackson/Science Teacher
8-22-96
Special Services Secy
8-26-96
CUSTODIAL SERVICES:
TRANSPORTATION:
PARENTAL: CLERICAL: Layle Payne
MILITARY:
CLERICAL: Rita Caliman
STUDY:
CERTIFIED: Noel Vargas
CLERICAL:
Nancy Thompson
603.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996 M-27
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as ''information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
ADHINISTRATIVE/PROFESSIONAL TECHNIC2kL: Curriculum/Director Student Support Services
8-23-96
Connie Bearden
Westwood/PE Teacher
5-31-96
Karen Davis
Rogers/Language Arts Teacher
5-31-96
Brett Dickerson
Thunderbird-Emerson/SS Teacher
5-31-96
Michael Driskill
John Marshall/ISS Teacher
5-31-96
Patricia Engel
Creston Hills/1st Grade Teacher
5-31-96
Patty Fariss
Telstar/lst Grade Teacher
5-31-96
Kermit Jones
Grant/Biology Teacher
5-31-96
Renee Kealy
Heronville/Intermediate Teacher
5-31-96
Adana Koranda
Jackson/Reading Teacher
5-31-96
Pat Lassiter
Sequoyah/1st Grade Teacher
5-31-96
Alan Lumpkins
John Marshall/SS Teacher
5-31-96
Judy Martin
Westwood/Primary Teacher
5-31-96
Brett McDaniel
Lee/PE Teacher
5-31-96
Linda Melders
Webster/Language Arts Teacher
5-31-96
Deborah Prussell
Webster/Language Arts Teacher
5-31-96
Frank Rexach
Wheeler/4th Grade Teacher
5-31-96
Brenda Roberson
Grant/Language Arts Teacher
5-31-96
Kay West
Eisenhower/4th Grade Teacher
5-31-96
Terry Spigner
CERTIFIED:
6
604.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996 M-28
PERSONNEL AND ENCUMBRANCES (Continued)
SITE/ASSIGNMENT
NAME
CERTIFIED:
EFFECTIVE DATE
cont
Jennifer Woodruff
Classen/Adjunct Teacher
5-29-96
Randall Wilson
Taft/ISS Teacher
5-31-96
Michael Wynne
Capitol Hill/SS Teacher
5-31-96
Gatewood/Entry Kitchen Asst
5-22-96
Zina Anderson
Positive Tomorrows/Class Size Asst
5- 31-96
Sandra Biglow
Professional Development/Secretary
8-23-96
Bethany Brown
Arcadia/Media Asst
6- 4-96
Guadalupe Bustos
Mark Twain/Bilingual Asst
5-31-96
Cecilia Cruz
Rockwood/Bilingual Asst
5-31-96
Beverly Davie
Jefferson/MD Asst
5-31-96
Griselda Duarte
Mark Twain/Bilingual Asst
5-31-96
Constance Estrada
Edgemere/Class Size Asst
5-31-96
Ruth Glyckherr
Putnam Heights/Bilingual Asst
5-31-96
Aulana King
Britton/Class Size Asst .50
5-31-96
William Lambeth
Belle Isle/Special Ed Asst
5-31-96
Regina McDonald
Ridgeview/Preschool Asst
5-31-96
Anna Montelongo
Lafayette/Bilingual Asst
5-31-96
Saensuksa Phiasirivongs
Gatewood/Bilingual Asst
5-31-96
Susan Quigley Graham
Lee/Bilingual Asst
5-31-96
CHILD NUTRITION:
Garland Smith CLERICAL:
605.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996 H-29
PERSONNEL AND ENCUMBRANCES (Continued)
CLERICAL:
cont
Martha Manzano
Lee/Bilingual Asst
5-31-96
Valencia Stiggers
Putnam Heights/Class Size Asst
5-31-96
Kimberly Walker
Grant/SED Asst
5-31-96
Manivanh Warner
Putnam Heights/Bilingual Asst
5-31-96
Marian West
Health Services/LPN
5-31-96
Ted Alsup
Jefferson/Asst Custodian
8-15-96
Gary J. Gray
Pierce/Custodial Worker
Antonio Hurte
Custodial Services/Relief Custodian 8-8-96
Dorothy Taylor
Custodial Services/Relief Custodian 8-23-96
CUSTODIAL SERVICES:
75
8-23-96
MAINTENANCE: Marshall Lucero
Supply/Warehouseman/Driver
8-23-96
Russell Stewart
B.A.T. Electrician
8-22-96
Samuel Webb
Bus Driver
7-25-96
Melvin White
Bus Driver
8-6-96
Wesley Woodward
Bus Driver
5-30-96
TRANSPORTATION:
z
606.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 9, 1996
M-30 PURCHASING AND GENERAL BUSINESS
R. #386 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH K
PURCHASING
MOTION: SECOND:
AND
GENERAL
BUSINESS
Terri Silver Michael Carter
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH K AS LISTED ON THE FOLLOWING PAGES
ROLL ClkLL
Mr. Kellert, Mr. Kenny Walker, Mr. Michael Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. A: PURCHASE OF PIANO LAB MODULAR: TITLE 1 AT ROOSEVELT SCHOOL
B: PURCHASE OF RIBBONS AND STOCK PAPER FO£ USE BY MIS
A.
Purchase of Piano Lab Modular: Title 1 Department at Roosevelt Middle School (Yamaha Corporation of America) Approval to purchase a piano lab modular from Yamaha Corporation of America for use by the Title 1 Department at Roosevelt Middle School. Expenditure in the total amount of $16,500, is to be charged to Account 723-511-1000-740-429-7610-000-523 and has been approved on our Federal Educational Grant and/or Programs.
B.
Purchase of Ribbons Information Services
and
Stock
Paper
for
by
Use
Management
Approval to purchase ribbons and stock paper for use by Management Information Services from the following companies who submitted the low quotations on specifications and/or general conditions (14 mailed - 10 returned); Media Technology, Inc. ResourceNet International Precept Total
1,691.50 3,950.00 36,261.67 $ 41,903.17 $
These purchases are to be charged to the following General Fund Accounts;
C: AUTHORIZATION TO SIGN AGREEMENTS WITH COUNSELORS POM PROJECT HEARTLAND COUNSELING SERVICES FOR 1996-97
711-000-2114-610-000-0000-000-055 711-000-2844-610-000-0000-000-055 Total
$ 13,534.02 $ 28,369.15 $ 41,903.17
Authorization to Sign Agreements with Counselors Heartland (FEMA) Counseling Services for 1996-97
for
Project
Authorization to sign agreements with counselors as needed to provide Project Heartland (FEMA) counseling services for Oklahoma City Public School students for 1996-97 according to the following scale: Licensed Counselors Non-Licensed Counselors In-District Travel Expense
$ 35/Hr. $ 30/Hr. $ .28/Mile
Total Expenditures will be charged to the FEMA Federal Grant budget; no general fund expenses to the District. (Originally approved by the Board on November 6, 1995.) D: RENEWAL OF AGREEMENT WITH VALIC ANNUITY LIFE INSURANCE COMPANY
Renewal of Agreement with VlUiIC Annuity Life Insurance Company.
Approval for renewal of an existing agreement with VALIC (Variable Annuity Life Insurance Company) which provides for this year's $400 annual annuity for administrators/professional technical employees who have been with the District for three consecutive years. Also recommend approval of the following resolution authorizing Amendment #1 to the plan as required by federal code.
607.
MTTJTTTRS OF THP WRRTTT.AR MRETTTJfl OF SEPTEMBER
IQQfi
=c.®
H-31
PURCHASING AND GENERAL BUSINESS
(continued)
"WHEREAS, OKLAHOMA CITY PUBLIC SCHOOLS (hereinafter, "the Employer"), established the OKLAHOMA CITY PUBLIC SCHOOLS EXCLUSIVE BENEFIT GOVERNMENTAL 403 (B) RETIREMENT PLAN, (hereinafter, "the Plan"), effective January 1, 1991, for the exclusive benefit of its employees and their beneficiaries; and,
PURCHASING AND GENERAL BUSINESS (CONTINUED)
NOW, THEREFORE, the Employer hereby resolves to exercise its right to amend the Plan; and,
RESOLVED, FURTHER, that the Employer be authorized to execute Amendment 1 to the Plan, a copy of which is attached hereto, effective January 1, 1993." E.
Renewal of Agreement with Board of County Commissioners of Oklahoma County on Behalf of the Oklahoma County Juvenile Bureau Whereby School District Will Provide Alternative Educational Services as Part of the Thunderbird Day Academy Project for 1996-97. Renewal of an agreement with the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau whereby the school district will provide alternative educational services as a part of the Thunderbird Day Academy project for 199697. Total amount paid to District for services not to exceed $64,831.
F.
Renewal of Contract with Youth Services for Oklahoma County, Inc., to Provide Counseling Services for Students in the Alternative Middle School. Approval to renew a contract with Youth Services for Oklahoma County, Inc., to provide counseling services for students in the Alternative Middle School for a cost of $58,500, to be paid for with the District's Alternative Education Academics Grant funds, effective August 12, 1996, through June 6, 1997.
G.
u
Approval of Agreement with the University of Oklahoma Health Sciences Center, John W. Keys Speech and Disorders Center to Provide professional Audioloqical Services for Hearing Impaired Students.
Approval of an agreement with the University of Oklahoma Health Sciences Center, John W. Keys Speech and Disorders Center for that organization to provide professional audiological services for District's hearing impaired students for an annual cost of $12,500 for the 1996-97 school year. .H.
Approval of Contracts with Persons Listed for Various Services as Indicated for the 1996-97 School Year.
Approval of contracts with the following persons services as indicated for the 1996-97 school year.
for
various
Kimberly Dixon; Psychologist Intern, $15/Hr. + .28/Mile for in-district travel expense.
Karen Armstrong; Johnson Parent/Professional P.A.C.T. consultant, $900/Nine Week Session; total of 4 sessions.
Cynthia Logston; Occupational Therapy Assistant, .28/mile for in-district travel expense.
$35/Hr.
+
Karen Jarrett; Occupational Therapist, $45/Hr. + .28/Mile for in-district travel expense. Mary Martin; Occupational Therapist, $45/Hr, in-district travel expense.
+ .28/Mile for
Debbie Cornelson; Physical Therapist, $45/Hr. + .28/Mile for in-district travel expense.
Beverly Fentress; Physical Therapist, $45/Hr. in-district travel expense.
+ .28/Mile for
Linda Echols; Physical Therapist, $45/Hr. + .28/Mile for indistrict travel expense.
E: RENEWAL OF AGREEMENT WITH BOARD OF COUNTY COMMISSIONERS ON BEHALF OF OKLAHOMA COUNTY JUVENILE BUREAU FOR ALTERNATIVE EDUCATIONAL SERVICES AS PART OF THUNDERBIRD DAY ACADEMY F: RENEWAL OF CONTRAC WITH YOUTH SERVICES FOR OKLAHOMA COUNTY, IN FOR COUNSELING FOR STUDENTS IN ALTERNATIVE M.S.
G: APPROVAL OF AGREEMENT WITH OU HEALTH SCIENCE FOR KEYS SPEECH AN DISORDERS CENTER I PROVIDE PROFESSIONAL AUDIOLOGICA SERVICES FOR HEARING IMPAIRED
H: APPROVAL OF CONTRACTS FOR VARIOUS SERVICES 1996-97 SCHOOL YEAR
/
608.
M-32
?DRCHASING AND aMERAL BUSINESS ^CONTINUED)
[:
MIMUTES OF THE REGULAR MEETTMfl OF SEPTEMBER
PURCHASING AND GENERAL BUSINESS
I.
APPROVAL TO AMEND CONTRACT WITH CITY )F OKLAHOMA CTIY FOR X)LICE SERVICES JRIGINALLY APPROVED JY THE BOARD 7/22/9 J
IQQfi
(continued)
Approval to Amend Contract with City of Oklahoma City for Police Services Originally Approved by the Board on July 22, 1996 Approval to amend the contract with the City of Oklahoma City for police services originally approved by the Board on July 22, 1996, to show the following breakdown in costs;
1. 2.
3. 4.
Compensation paid to the City for general school security services shall not exceed $575,.657. Compensation paid for after school activities shall not exceed $55,875. Compensation paid for providing an officer for school Board meetings will not exceed $7,000. Compensation for summer school services for fiscal year 1996-97 shall not exceed $50,000.
Total estimated amount not to exceed $688,532. J: APPROVAL OF AFFILIATION DUES TO JORTH CENTRAL ASSOCIATION FOR L996-97 FISCAL ffi/AR FOR 64 ELEMENTARY SCHOOLS
I:
APPROVAL AMERICAN CO CLEAN CRAPS AT DISTRICT
FOR SANITATION! GREASE VARIOUS SCHOOLS
J.
Approval of Affiliation Dues to North Central Association for 199697 Fiscal Year for 64 Elementary Schools
Approval of affiliation dues to North Central Association for the 1996-97 fiscal year for 64 elementary schools. This expenditure in the amount of $10,240, is to be charged to General Fund Account 711-000-2319-810-000-0000-000-092. K.
Approval for American Sanitation, Inc., to Clean Grease Traps at Various Schools Throughout the District. Approval for American Sanitation, Inc., who submitted the low bid (5 received) to clean grease traps at various schools throughout the District. This expenditure in the amount of $19,800 will be charged to Building Levy Account 721-000-2620-340-000-0000-000-051.
DISCUSSION
Regarding the police contract, Mr. Kellert asked which schools would be sharing an officer? Mr. Shepard said it was the same as presented to the Board previously, but he would send a copy of the assignments to the Board. Mrs. Parks inquired on item C, if the counselors were in addition to the ones hired as regular counselors? Dr. Sconzo said these were counselors hired by FEMA through the FEMA grant, and they are all in addition to the school counselors already on staff. He said the grant extension authorization was through December 31 of this year.
Mrs. Parks inquired about the Physical Therapists listed in Item H. Dr. Sconzo said this represents contract services in addition to the regular occupational and physical therapists already on staff.
609.
â&#x2013; M-TNU-TES OF THE REGULAR MEETING OF SEPTEMBElL-9. 199l6-
UNFINISHED
H-33
BUSINESS
(NONE) NEW
BUSINESS
(NONE) CITIZENS'
COMMENTS
(NONE)
MEMBER'S
BOARD
COMMENTS
BOARD MEMBER'S COMMENTS
Mr. Carter left at 9:45 P.M. Mrs. Silver thanked Mr. Belphry Dean, Administration of the Purchasing Department, for providing the green bar copies of the encumbrances to Board members. Also, she asked Dr. Crawford why the Board had not yet received the approval for membership in the Professional Development Advisory Committee this year? Dr. Crawford said he would check on it.
Mr. Bogle requested staff to make presentations during a Board meeting about the strategic plans on three different issues. One is addressing the seven schools on the low performing list. The second issue is addressing equity in the schools, and the third issue would be a presentation on the Parents as Teachers program and what efforts are being made in that program this year. Mrs. Parks expressed appreciation to Mr. presence at the Board meeting. EXECUTIVE MOTION: SECOND:
Purdy for his interest and
SESSION
Frank Kellert Kenny Walker
R. #387 APPROVAL OF EXECUTIVE SESSION
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C: DISCUSSION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING ITEMS OF LITIGATION RESULTING FROM SPECIAL EDUCATION CASES (CIV 95-0736M; FEDERAL COURT); AND D: DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS. ROLL CALL
Mr. Mr. Mr.
Kellert, Kenny Walker, Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
The Board went into Executive Session at 9:50 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Board President; Terri Silver, Vice President; Kenny Walker; Tom Yeargain; Thelma R. Parks; Frank Kellert; and Dr. Marvin Crawford, Superintendent; Tammy Carter, Associate General Counsel; Dr. Vern Moore, Deputy Superintendent; and Darrel Shepard, Board Clerk.
AT 9:50 P.M.
610.
MIMUTES OF THE RRGUT.AR MEETING JQE SEPTEMBER 9, -1996
K-34
RECONVENE
R.
RECONVENE IN OPEN SESSION 11:02 P.M.
MOTION: SECOND:
IN
SESSION
OPEN
Thelma R. Parks Terri Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr,
Kellert, Kenny Walker Yeargain,
MOTION CARRIED 6-0.
IN
OPEN
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
The Board reconvened at 11:02 p.m.
SESSION
Mr. Bogle reported there was no action to be taken in open session. L #389 UXJOURNMENT LI: 10 P.M.
RiDJOURNMENT There being no further business, the meeting adjourned at 11:10 p.m. The motion for adjournment was made by Mrs. Parks and seconded by Mr. Ifeargain. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
611.
MINUTES OF THE REGULAR.MEETING OF- SEETEMBER-A.,-.lfl9.6.
H-35
(An audio cassette recording of the meeting, excluding the Executive
Mi^tÂŁs
approved
by the , 1996.
STATE OF OKLAHOMA
)
COUNTY OF OKLAHOMA
)
SS .
Board
of
Education
this
/
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
Witness my hand and seal of this School District this , 1996.
(SE2kL)
day
612. MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 13, 1996 :M~1
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE MEDIA CENTER,
NORTHWEST CLASSEN HIGH SCHOOL, FRIDAY, SEPTEMBER 13, 1996, AT 8:00 A.M.
PRESENT i
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6
President Member Vice President Member Member
ABSENT!
Kenny Walker, District 4 Tom Yeargain, District 7
Member Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Tammy Carter, Associate General Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order, gave the invocation, and led the pledge of allegiance.
ROLL
ROLL CALL
CALL
At the time of the Roll Call, four (4) members present. Mr. Michael Carter arrived at 8:10 a.m.
SPECIAL
of
the
Board were
BUSINESS
Mr. Bogle stated the purpose of the meeting which was a discussion of the results of the 1996 Needs Assessment Survey. Members of the Survey Design Task Force Committee were Charles Hopper, Chairman; Ray Ackerman; Tom Bradley; Cindy Brovm; Dr. Marvin Crawford; Brent Gooden; Larry Herbster; Natalie Hester; Dr. George Kimball; Ted Metscher; Clyde K. Nitta; Don Sherry; Merlbeth Sloan; and Vickie WhiteRankin Mr. Bogle introduced Mr. Charles Hopper, Senior Vice President of Oklahoma Natural Gas Company, who served as the chairman of the task force. Mr. Hopper introduced the members of the task force and gave an overview of the process and purpose of the project, highlighting the response groups.
Task force members then made comments about the results and importance of the survey. Following the presentation. Board Members made response statements and Mr. Bogle summarized the Board's feelings. He pointed out that the information would be invaluable as the Board goes to it's planning retreat in a few weeks.
Mrs. Terri Silver expressed her appreciation for the report, but questioned as did some of the other Board Members why the results of the survey were not positive for five years from now. Mr. John Rex said he felt that the district needed to develop a communication effort to start sharing all the positive and good things that are being done. He said the general public is not hearing about the good things that are being done.
Mrs. Thelma R. Parks said she sincerely appreciated this kind of study and observations of the Oklahoma City Public School Foundation. She said as the Board prepares for their retreat, this would certainly give them a guide and assist in moving in a direction to make improvements in the Oklahoma City Public Schools.
SPECIAL BUSINESS
613. MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 13, 1996 â&#x2013; M-2
SPECIAL BUSINESS
(continued)
Mr. Kellert commented that this document and the Curriculum Audit document gives this Board and future Boards an opportunity to set priorities that everyone will understand. The Board will be able to base their planning on something solid and not just someone's perception. Mr. Bogle said he was uncertain what the response of the Board would be when he came to the meeting this morning, but he felt the positive, welcoming attitude of the Board was a great thing. He noted that this document would give the Board an incredible tool as a basis for their planning in the upcoming Board planning retreat. Mr. Bogle said he hoped they would see this as a first step in a process to help the Board and school district to be more responsive to not only the needs of the community, but the needs of the employees, students, and parents. Also, he said it would be a guide to help communicate better the story of what is happening in those areas where perception hasn't caught up with reality.
Dr. Marvin Crawford added his commendations to the Oklahoma City Public School Foundation for being there each time they have needed help. Also, he acknowledged the committee and Mr. Hopper for the efforts that were expended in this endeavor. He felt the endeavor was outstanding and would be valuable in helping the Board set goals to direct them over the next several years.
R. #390 ADJOURNMENT 9:50 A.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 9:50 a.m. The motion for adjournment was made by Thelma R. Parks and seconded by Frank Kellert. On roll call, the votes were as follows; Mr. Kellert, aye; Mrs. Silver, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
614. MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 13, 1996 â&#x2013; H-3
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Minutes
.approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
,
by the 1996.
Board
of
Education
day
this
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this , 1996. dl^k^^klahoma Cit/ Bo
(SEAL)
L
Education
day
615.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM (AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, SEPTEMBER
16, 1996, AT 6:00 P.M.
PRESENT;
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member
ABSENT;
Kenny Walker
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Darrel Shepard, Executive Director of Board Related Services/Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. ROLL
CALL
ROLL CALL
At the time of the Roll Call, four (4) members of the Board were present. Mr. Kenny Walker was absent. Mr. Tom Yeargain arrived at 6:43 p.m., and Mrs. Thelma R. Parks arrived at 7:25 p.m. EXECUTIVE
SESSION
Frank Kellert Michael Carter
MOTION: SECOND:
R. #391 EXECUTIVE SESSION 6:10 P.M.
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C: CONSIDER ITEMS OF LITIGATION RESULTING FROM SPECIAL EDUCATION CASES (CIV 95-0736M; FEDERAL COURT); D. DISCUSSION OF THE ROBERT H. MACEY, ET AL., VS OKLAHOMA CITY SCHOOL DISTRICT NUMBER 89, ET AL., CASE NO. CJ 96-1899, (ARCADIA AREA); E. DISCUSSION OF THE MILTON COMBS V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 5549-61; AND F. CONSIDERATION OF THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS. ROLL CALL
Mr. Mr.
Kellert, Michael Carter
MOTION CARRIED 4-0.
aye aye
Mrs. Silver, Mr. Bogle,
aye aye
The Board went into Executive Session at 6:10 p.m.
Those in attendance in the Executive Session were Board Members; Ron Bogle, Terri Silver, Frank Kellert, Michael Carter, Tom Yeargain, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Associate General Counsel; Linda Brown, Director of Employment Services; and Darrel Shepard, Board Clerk.
Mr. Tom Yeargain arrived at 6:43 p.m.
/â&#x2013; 616.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996
RECONVENE
R. #392 RECONVENE IN OPEN SESSION 7:05 P.M.
MOTION: SECOND:
IN
OPEN
SESSION
Frank Kellert Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
Mr. Mr. Mr.
ROLL CALL
MOTION CARRIED 5-0.
Mrs. Silver, Mr. Yeargain,
aye aye aye
Kellert, Michael Carter Bogle,
aye aye
The Board reconvened at 7:05 p.m.
Mr. Ron Bogle gave the invocation and led the pledge of allegiance.
INTRODUCTION
OF
VISITORS
(NONE) CITIZENS' COMMENTS
CITIZENS
COMMENTS
.
Harold Crain, retired employee, gave a brief history of the early days of integration issues as they relate to reassignment of students back to their home schools at this time.
.
Tracy M. Villa, patron, Jefferson Middle School, talked about her concerns with the way some students are treated.
.
Jewell Carter, patron, personal basis.
talked
about
the
same
issue on
a more
The remaining speakers decided not to speak at this time because of a pending investigation of the issue. BOARD MEMBERS' COMMENTS
BOARD
MEMBERS'
COMMENTS
(NONE) LEGAL REPORT
LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, indicated that the report on use of outside counsel will be presented at the next Board Meeting. REPORT
TREASURER'S REPORT
TREASURER
SUPERINTENDENT'S REPORT
SUPERINTENDENT
Mrs. Sandy Henry, Treasurer, presented a routine Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the clerk, in compliance with state statutes.)
1.
REPORT
Approval in Concept of the Proposed High School Reassignment Plan for the 1997-98 School Year. (As presented at the Board meeting of September 9, 1996.)
Dr. George Kimball presented the primary concept of the proposed high school attendance assignments for next year. He pointed out that the grandfather clause would be in effect for juniors and seniors under the proposed plan. Following the presentation he responded to questions and
617.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-3
SUPERINTENDENT'S REPORT
(continued)
comments by members of the Board. He said that Classen would remain a magnet school with no boundaries, but Southeast High School would now have assigned attendance boundaries and that would make it similar in concept to Northeast with a magnet school within the school rather than the concept of a true magnet school.
DISCUSSION Mrs. Terri Silver inquired how many places they had for magnet students at Southeast High School. Dr. Kimball said the number they showed projected at Southeast is 867 students which includes students who live in the proposed boundaries as well as students that are there now by application only. He said there is room for more than the 867 students that are projected at Southeast.
Mr. Frank Kellert asked if the number given for Southeast would not account for any new applications for a freshman class at Southeast? Dr. Kimball said that was correct. Mr. Kellert commented when Southeast was started as a magnet school, there was a lot of talk about magnet money and how the district could support that many high schools. He had said at one time they were not going to be able to keep all these high schools without some magnet money. He noted we've now come full circle with Southeast in that it would no longer provide services for a magnet program to this district. He said though the situation at Southeast has changed, the money situation has not. He thought 798 students at Northeast was a good number. Dr. Kimball said he might have misunderstood Mr. Kellert's question in regard to Southeast, because the technology program would continue to exist at Southeast, and a person from anywhere in the district can still apply to go to the technology program there. Dr. Guy Sconzo students.
said
the
school
can
accommodate
approximately
950
Mr. Kellert expressed that his main concern was with the number of only 641 students at Douglass. He said he was concerned about the quality, quantity, and variety of programs at Douglass High School. He commented at some point in the very near future we will be confronted with the fact that the neighborhoods on the entire eastern half of Oklahoma City are going to support three very small high schools with at least one having rather limited offerings academically or the Board will have to do something about it. Dr. Crawford said they had discussed this as a staff, and the configuration being presented this evening is quite workable. As time goes on if there's a reason to redesign the high school configuration again, there will probably be very little change in most districts except the schools that have decreased in enrollment.
Mrs. Thelma R. Parks said at another meeting, the projected enrollment for Douglass was placed upon the screen. She said it was not this low and asked what happened to make it this low. Dr. Kimball said the plan she was referring to was discussed in January or February. That plan would have closed Northeast as a high school, and those students were to be assigned to Douglass.
Mrs. Parks inquired about some numbers of students going to different high schools that would be returned to Douglass High School. Dr. Kimball said while some students will be reassigned back to Douglass, some areas that had been attending Douglass would be assigned to Capitol Hill, U. S. Grant, and Southeast High Schools. Mrs. Parks inquired if this would be voted on tonight. She felt the citizens needed to see this. She was concerned that the statement had been made that "we may have to do away with one of the high schools." She understood that this was to be approved in October. She stated she
618.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996
M-4 SUPERINTENDENTâ&#x20AC;&#x2122;S REPORT (COOTINUED
SUPERINTENDENT'S REPORT
(continued)
would like a better understanding of this so that she could intelligently explain it to the people in her district. She hoped this would not end up with Douglass being the "boot camp." She noted she would not be voting for this because it is not clear to her what is happening to the students that should be going to Douglass High School. Mr. Kellert clarified that what he said and hoped was understood was that he is not advocating the closing of any high school next year. He was simply pointing out that three years ago he wondered how the bond issue would have been received if they had said they were going to open another comprehensive high school. He commented that is the point of reality right now. Mrs. Parks asked how many students had been planned for Douglass when it was originally built?
Mr. Yeargain said he understood what Mr. Kellert was saying, but he asked why District 7 should be penalized because that school had been successful? He stated when this bond issue was passed, there were approximately 35,000 students in the district. After the bond issue, there are almost 40,000. Mr. Yeargain understood neighborhood schools to mean attending schools in the neighborhoods so students can walk to them. He felt there would be a lot of changes before this proposal is finalized, but the main goal is neighborhood schools. He said this is a big responsibility for the Board, but he felt it was going to work. He noted the issue of minorities was not going to change much with the neighborhood school plan.
Mrs. Silver said she agreed with Mrs. Parks, but she felt it is time to ask people in the neighborhoods what they think of the plan just as they did for the middle school plans. R. #393 APPROVAL IN CONCEPT THE PROPOSAL REGARDING THE REASSIGNMENT OF HIGH SCHOOLS FOR THE 1997-98 SCHOOL YEAR
MOTION: SECOND:
Terri Silver Frank Kellert
MOVE THAT WE APPROVE THE PROPOSAL IN CONCEPT REGARDING THE REASSIGNMENT OF HIGH SCHOOLS FOR THE 1997-98 SCHOOL YEAR, AND TAKE IT TO THE NEIGHBORHOODS FOR THEIR INPUT.
ROLL CALL
Mr. Kellert, Mrs. Parks, Mr. Yeargain
aye no aye
Mrs. Silver, Mr. Carter Mr. Bogle,
aye aye aye
MOTION CARRIED 5 aye, 1 no. DISCUSSION
Mr. Carter asked if the Board would get estimated population changes, and estimated housing and apartment growth from the organization that had provided some information tonight?
Dr. Kimball said that comes more from the City than ACOG, but all of those factors are in the report the Board will be receiving on the facilities needs assessment. Mr. Carter asked the Superintendent if there was a schedule lined out as to when and where they would go to the neighborhoods and have public forums? Dr. Crawford said they had not scheduled those dates yet, but if the Board does take positive action this evening, the Board would be provided with a schedule within the next two weeks and we would hope to go to the community over a three to four week period. Mr. Bogle commented when this process was started, the Superintendent had said he had hoped by October or November the Board would be able to take action on these issues. He said they had already taken action on the middle schools and were now being asked to take action on the high school in mid-September. Mr. Bogle's personal feeling is that this is important enough that we need to be unanimous in our feelings before we
619.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-5
SUPERINTENDENT'S REPORT
(continued)
take this to the community. He said one Board member seems to be suggesting that they are not ready to take action before going to the community. He asked that the Board postpone action on this until the next regular meeting of the Board so that all Board members can be equally ready to go and represent this to the community in a positive and enthusiastic way.
Mr. Yeargain said he could understand what Mr. Bogle was saying, but his concern was what they would do if in October a Board member is still undecided about the plan. He felt they would still be in the same position. He noted this is in concept only, and there will be a lot of discussion with patrons for the next month or two. He said what they have right now will not be the same as what they will be talking about when this is finalized. Mrs. Parks said every member of the Board should fully understand the concept being proposed, and at this point it is not clear to her. She said it was not supposed to be acted upon until October. Mrs. Silver said in regards to voting in October, this was suggested because there was no discussion on this at the last meeting as everyone seemed to understand it. She thought it was essential that this be presented as a package with the middle schools and high schools at the same time. She noted ideas and changes will be brought back, but the longer the Board has time to implement what patrons want, the better it will be for implementing what the Board wants. Mrs. Parks reminded that at the last meeting the statement had been made that this would be brought back for discussion, but now you're taking action. Mrs. Silver said they had asked for action at the last meeting.
Mr. Kellert asked that they try to clarify what it is Mrs. Parks does not understand.
Mrs. Parks said she would like to get with Dr. Kimball and members of the Board at some point and discuss the boundaries because she has already pointed out the discrepancies. Mr. Kellert stated that he would like to hear that discussion in public.
Mrs. Parks said she did not have a problem with it being in discussion, but when we come tonight and take action on an item that we had said we would discuss in October.... Mr. Kellert said he did not agree with that, and asked again what it was Mrs. Parks did not understand. Mrs. Parks reiterated that she would not be supporting this item. She stated that she did not see that one more week would make that much difference, and it would clarify the point of where the students were going that had been projected earlier to be going to Douglass. Mr. Kellert asked Dr. Kimball to try to answer the question Mrs. Parks has posed to her satisfaction and all the Board's also.
Mrs. Parks asked if the Shidler and Wilson students would be going to Douglass? Dr. Kimball said they would be. She asked again that the Board grant another week so that she could understand what is being done. Mr. Bogle in reflecting on another time when the Board went to the community when they were preparing for the bond issue, said this is as important or more important in terms of both the historical significance of this move and the effect it will have on the quality of life for our district in the future. He noted that it troubled him that before going to the community, we're at a point where we're still divided in terms of philosophy and perhaps objective. He expressed hope that the Board can find and deal with those differences, and resolve the uncertainties
620.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16^ 1996 M-6
SUPERINTENDENT'S REPORT
(continued)
before we go to our patrons. He said he continued to be concerned about the issue of equity, and making sure we address that issue head on. He noted the Board needed to seriously consider the role of the equity committee as it begins to move toward this realignment of student attendance Zones. He felt the Board needed to provide some measurable ways to track equity. Mr. Bogle expressed hope that the Board could resolve the issues relative to this question and move forward in a positive way as we close a significant chapter in the Oklahoma City Public Schools. He said unlike some who say this is a step backwards, he really felt it is a step forward, a positive step where we're building on the growth of the last thirty years and he looked forward to building on that with this Board and staff.
Mr. Kellert asked when the next scheduled meeting of the Board would be? Mr. Shepard said the next regular meeting of the Board would be October 7th, but there would be a special meeting on September 30 for the purpose of interviewing legal counsel. Mr. Kellert said it was not his intentions to try and decide this issue with anything less than unanimity on the Board, and he would like everyone to have an opportunity to understand the concept. He noted that it would be three weeks before the Board would meet again in regular session.
Mr. Bogle said he would like to ask for a formal motion to postpone action until a date specific if that's what the Board would like to do. He expressed that his feeling was that the Board felt action should be taken tonight. Mrs. Parks asked if it would be possible to vote on this item prior to the other action at the meeting on September 30, and made the following motion to that effect. MOTION TO POSTPONE ACTION ON REASSIGNMENT OF HIGH SCHOOLS FAILED DDE TO LACK OF SECOND.
MOTION: SECOND:
Thelma R. Parks
I MOVE THAT THE BOARD POSTPONE THE DECISION ON THIS ITEM UNTIL SEPTEMBER 30 AND HAVE A VERY BRIEF MEETING PRIOR TO THE MEETING WITH LEGAL COUNSEL NOMINEES.
The motion failed due to the lack of a second, and a vote on the main motion was taken. PERSONNEL, PAYROLL^,
PERSONNEL,
PAYROLL,
AND
ENCUMBRANCES
AND ENCUMBRANCES
R. #394 APPROVAL OF PERSONNEL ITEMS lA AND IB
MOTION: SECOND:
Michael Carter Terri Silver
MOVE FOR APPROVAL OF PERSONNEL ITEMS lA, IB, AND 1C AS LISTED BELOW WITH 1C BEING VOTED ON SEPARATELY AMENDING PURCHASE ORDER NUMBER 9701664 IN THE ENCUMBRANCES TO READ YWCA.
Vote on Items lA and IB: ROLL CALL
Kellert, Mr. Mrs. Parks, Mr. Yeargain
MOTION CARRIED 5 aye, 1 no.
aye aye no
Mrs. Silver, Carter Mr. Mr. Bogle,
aye aye aye
621.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996
PERSONNEL, PAYROLL, AND ENCUMBRANCES
a.
1996-97 PURCHASE ORDERS;
(continued)
PAYROLL FOR OCTOBER, 1996
Approval to issue 1996-97 purchase orders to encumber the following payrolls for October, 1996.
AMOUNT
P.O. NO.
FUND
OCAS CODE
9720016
GENERAL FUND SALARY BUILDING LEVY SALARY FEDERAL FUNDS SALARY BOND FUND SALARY CHILD NUTRITION SERVICES FUND SALARY
7-11-000-5300-100
$9 ,250,000.00
7-21-000-5300-100
$
300,000.00
7-23-000-5300-100
$
900,000.00
7-31-000-5300-100
$
200,000.00
7-22-000-5300-100
$
500,000.00
9720017 9720018 9720019 9720020
Ratification;
August, 1996, Payrolls
Approval for ratification of August, 1996, payrolls previously approved by the Board and upon which warrants have been issued as follows:
1995-96 General Fund Salary 1995-96 Federal Funds Salary 1995- 96 Child Nutrition Services Fund Salary 1996- 97 General Fund Salary 1996-97 Building Fund Salary 1996-97 Bond Fund Salary 1996-97 Federal Funds Salary 1996-97 Child Nutrition Services Fund Salary
$ 5,264,108.29 309,674.00 $ 21,588.54 $ $ 1,553,407.73 238,597.03 $ 99,250.02 $ 105,892.25 $ 185,035.95 $
Vote on Item Ic. ROLL CALL
Kellert, Mr. Mrs. Parks, Mr. Yeargain
R. #395 APPROVAL OF ITEM
aye no aye
Mrs. Silver, Carter Mr. Mr. Bogle,
aye aye aye
MOTION CARRIED 5 aye, 1 no.
DISCUSSION Mrs. Parks asked that items la and lb be voted on separately from item Ic. As there were no objections, the Board voted on these separately.
Mrs. Silver expressed appreciation to staff for being available at 5:30 for questions from the Board. Mrs. Parks questioned how many African Americans are being employed from the personnel employment list?
Dr. Moore said this agenda does not identify employees by race, however that information is in personnel and they would be able to generate a report on this if necessary.
Mrs. Parks stated she is concerned about not being in compliance with our Board goal number four which says that we would equitably distribute our human resources. Of the 101 people, I counted less than 30 people being employed in the district of African/American. That doesn't sound like being fair and equitable as far as the employees. We have been
16, PERSONNEL AND ENCUMBRANCES
622.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-8
PERSONNEL, PAYROLL, AND ENCUMBRANCES
(continued)
reminded by our Legal Counsel in the past that you may do whatever you want to do in terms of course offerings, but if you continue to ignore the policy of equitably distributing human resources, we're going to be in trouble. You said you don't know, but according to my count, and I could be in error, there are less than 30 people who have been employed. That doesn't seem like a very fair and equitable number of employees when our student population reflects something like 49 or 51% African/American or minorities. I want that to be noted and almost repeated verbatim.
Mrs. Parks inquired about several items on the encumbrance list.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (23-9611091 through 11-9611103) written during the period 8/13/1996 through 9/09/1996 and purchase orders (21-9701581 through (23-9701891) written during 8/30/1996 through 9/9/1996. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9701581 TO 97001891 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.
EDWARD ROMERO
â&#x2013; ////
DATE
623.
M-9
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
ADMINISTRATIVE/PR( )FESSIONAL TECHNICAL â&#x2013;¡ : Curriculum Svcs/ Violence Prevention Coordinator
8-22-96
725/02
Lamarles Abney
Polk/3rd Grade Teacher
8-20-96
01/17/BA+
26,990.00
Robert Adams
Jackson/Math Teacher
8-20-96
01/21/MA
32,450.00
Roy Adams
Thunderbird/SS Teacher
8-26-96
01/03/BA
23,170.00
Kirsten Alagood
John Marshall/ German Teacher
8-20-96
01/03/BA
23,170.00
Cecilia Aldaz Archer
Bodine/KDG Teacher .5
8-20-96
01/03/BA
11,585.00
Sherri Alley
Fine Arts/Vocal Music Teacher.5
8-26-96
01/14/MA
13.537.50
Roe Austin
Jackson/Art/LA Teacher
8-20-96
01/21/MA+
32,685.00
Violette Austin
Edgemere/2nd Grade Teacher
9-3-96
01/03/BA
23,170.00
Michele Bardrick
W Nichols Hills/ Primary Teacher
8-20-96
01/03/BA
23,170.00
Jennie Beard
Lee/T-1 Resource Teacher
8-20-96
01/03/MA
24,200.00
Susan Boulka
Willow Brook/3rd Grade Teacher
8-20-96
01/04/BA
23,375.00
Tonya Brackeen
Dunbar/2nd Grade Teacher
8-20-96
01/03/BA
23,170.00
Vickie Brashears
Rogers/LA Teacher
8-20-96
01/07/BA
24,200.00
Gayle R. Jones CERTIFIED:
$22,026.00
f
624.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-10
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED: cont Dwayne Brown
Lee/PE Teacher
9-3-96
01/07/BA
$24,200.00
Karen Bryant
Wheeler/T-1 Resource Teacher
8-20-96
01/04/BA
23,375.00
Staci Bumgarner
Heronville/2nd Grade Teacher
8-26-96
01/03/BA
23,170.00
Beverly Carter
Rogers/LA Teacher
8-20-96
01/18/MA
30,350.00
Randy Cates
Moon/Speech/Drama Teacher
8-26-96
01/03/BA
23,170.00
Tammy Chapman
Linwood/4th Grade Teacher
8-26-96
01/04/MA+
24,460.00
Sharon Clark
Telstar/KDG/EDK Teacher
8-20-96
01/03/BA+
23,405.00
Amada Clay
John Marshall/LA Teacher
8-20-96
01/03/BA
23,170.00
Delores Cochran
Garden Oaks/HOST Teacher
8-23-96
01/11/BA
25,225.00
Whitney Coleman
Grant/Eng Teacher
8-26-96
01/03/BA
23,170.00
Kimberly Conkling Linwood/2nd Grade Teacher
8-26-96
01/03/BA
23,170.00
Phyllis Cooksey
Telstar/Trans 1st Teacher
8-20-96
01/17/BA
26,770.00
Stephen Cookson
Grant/Math Teacher
8-20-96
01/04/BA
23,375.00
Beth Cothran
Altern Ed Fac/ Spec Ed Teacher
8-20-96
03/7/BA+
25,450.00
Mary Coulston
Parmelee/SED Teacher
8-20-96
03/04/MA
25,655.00
Donna CranePearson
Dunbar/5th Grade Teacher
8-20-96
01/03/BA
23,170.00
625,
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
$25,440.00
CERTIFIED: cont Judy Crutcher
Jackson/T-1 Reading Teacher
8-20-96
01/11/BA+
Linda Cumialns
Linwood/1st Grade Teacher
8-20-96
01/03/BA
23,170.00
Deborah Davis
Rogers/Math Teacher
8-20-96
01/03/BA
23,170.00
Susan Davis
Stonegate/5th Grade Teacher
8-20-96
01/11/BA
25,225.00
Tracy Davenport
Eugene Field/1st Grade
8-20-96
01/03/BA
23,170.00
Dana Dustin
Horace Mann/1st Grade Teacher
8-20-96
01/03/BA
23,170.00
Lonnie Dull
Roosevelt/PE/ Science Teacher
8-20-96
01/12/BA
25,535.00
Cliff Eisenhower
Southeast/Math Teacher
8-20-96
01/03/BA
23,170.00
Linda Emerson
Jefferson/Media Specialist
9-3-96
06/03/MA
27,615.00
Fayetta Freeman
Rogers/Computer Teacher
8-20-96
01/03/BA
23,170.00
Cecilia French
Jefferson/MR Teacher
8-20-96
03/03/MA
25,445.00
Linda Gabriel
Altern Ed Fac/ Special Ed Teacher
8-20-96
03/04/MA+
25,885.00
Kendra Golding
Western Village/ 3rd Grade Teacher
8-20-96
01/06/BA
23,995.00
Liliana Gomez
Southeast/ESL Teacher
8-20-96
01/03/BA+
23,405.00
626.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-12
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED: cont
Cheri Green
Fillmore/3rd Grade Teacher
8-20-96
01/03/BA
$23,170.00
Virginia Green
Adams/PE Teacher
8-23-96
01/10/BA
25,020.00
Shirley Griffin
Willow Brook/EDK/ KDG/Teacher
8-20-96
01/03/BA
23,170.00
Mylissa Hall
Prairie Queen/MR Teacher
8-20-96
03/03/BA
24,360.00
Susan Harrington
Fine Arts/Vocal Music Teacher
8-20-96
01/08/BA
24,505.00
Nathaniel Hollmon Hoover/Computer Teacher
8-26-96
01/03/BA
23,170.00
James Hughes
Fine Arts/Vocal Music Teacher
8-20-96
01/03/MA
24,200.00
Laura Hughes
Heronville/EDK Teacher .5
8-20-96
01/06/BA
11,997.50
Charlotte Hunter
Alten Ed Fac/ Counselor
8-13-96
016/13/MA
31,325.00
Ron Hood
Webster/Math Teacher
8-26-96
01/03/BA
23,170.00
Michael Eddens
John Marshall/Art Teacher
8-20-96
01/03/BA
23,170.00
Lanita Johnson
Parker/Primary Teacher
8-20-96
01/03/BA
23,170.00
Susan Johnson
Horace Mann/5th Grade Teacher
8-20-96
01/03/BA
23,170.00
Louise Jones
Willow Brook/1st Grade Teacher
8-20-96
01/03/BA
23,170.00
(an. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 N-13
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
$23,685.00
CERTIFIED: cont
Cynthia Kelly
Capitol Hill/Trans 1st Grade Teacher
8-20-96
01/05/BA
Sherri Kelley
Southeast/PE/ Dance Teacher
8-20-96
01/03/BA+
23,405.00
Sally Kern
Northwest/SS Teacher
8-23-96
01/03/BA+
23,405.00
Dusty Knapp
Heronville/T-1 Resource Teacher
8-26-96
01/03/BA
23,170.00
Billy Loch
Telstar/MD Teacher
8-20-96
03/5/BA+
24,805.00
Tracy Louvierre
Dewey/LD/MR Teacher
8-20-96
03/03/BA
24,360.00
Phil Lowe
Bodine/Inter Teacher
8-26-96
01/03/BA
23,170.00
Rita Luckert
Eugene Field/3rd Grade Teacher
8-20-96
01/04/BA+
23,405.00
Michelle Lynch
Columbus/Pr imary Teacher
8-20-96
01/03/BA
23,170.00
Ellen Maliskas
Heronville/5th Grade Teacher
8-20-96
01/03/BA
23,170.00
Mickie Martin
Capitol Hill/SS Teacher
8-20-96
01/18/BA+
28,635.00
Cheryl McCoy
Creston Hills/1st Grade Teacher
8-26-96
01/03/BA
23,170.00
Jennifer L. McDaniel
Capitol Hill/SS Teacher
8-20-96
01/04/BA
23,170.00
Sandra Melot
Polk/Reading Teacher
8-26-96
01/03/MA
24,200.00
Melissa Michie
Madison/Trans 1st Grade Teacher
8-20-96
01/03/BA+
23,405.00
628.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-IA
PERSONNEL AND ENCUMBRANCES
(continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED: cont
Keeley Mitchell
Roosevelt/SED Teacher
8-28-96
03/03/BA
$24,360.00
Karen Montgomery
Classen Computer Teacher .5
8-26-96
01/03/BA
11,585.00
Susan Murrow
Webster/Lang Arts Teacher
8-21-96
01/03/MA+
24,430.00
Kevin Myers
Westwood/PE Teacher
8-23-96
01/03/BA
23,170.00
Rhonda Nee
Star Spencer/ Spanish Teacher
8-20-96
01/04/BA
23,375.00
Jean Neubauer
Northwest/MR Teacher
8-20-96
03/09/MA
27,060.00
Lisa Newman
Rogers/LD Teacher
8-20-96
03/07/BA
25,440.00
Diane Nowakoski
Monroe/1st Grade Teacher
8-20-96
01/12/MA
26,565.00
Grace Oglesby
Capitol Hill/1st Grade Teacher
8-26-96
01/08/MA
25,535.00
Marlene Olivas
Telstar/lst Grade Teacher
8-20-96
01/03/BA
23,170.00
Donald Oliver
Polk/4th Grade Teacher
8-20-96
01/03/BA
23,170.00
Karen Paruolo
Wilson/Inter Teacher
8-20-96
01/03/BA
23,170.00
Gerald Payne
Fine Arts/Vocal Music Teacher
8-20-96
01/09/MA+
25,960.00
Werna Pierce
Fine Arts/Visual Art Teacher
8-20-96
01/03/BA
23,170.00
Darlene Price
Media Services/ Media Specialist
8-29-96
06/03/BA
26,455.00
629.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-15
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SJ^LARY
$23,170.00
CERTIFIED: cont
Janell Replogle
Northeast/Science Teacher
8-20-96
01/03/BA
Tracie Rivera
Northeast/Voc Health Teacher
8-5-96
04/03/BA+
25,355.00
Phyllis Rogers
Taft/SS Teacher
8-20-96
01/04/BA
23,170.00
Vicky Ross
Westwood/MR/LD Teacher
8-20-96
03/03/BA
24,360.00
Cynthia Rucker
Moon/Math Teacher
9-3-96
01/03/BA
23,170.00
Tammy Scales
Special Services/ Speech/Lang Path
8-20-96
03/03/MA
25,445.00
Eric Schellenger
Webster/SS Teacher
8-20-96
01/03/BA
23,170.00
Lanora Scott
Lee/Reading Teacher
8-27-96
01/08/MA
25,535.00
Karen Sellers
Edgemere/Hawthorne MR/LD Teacher
8-20-96
03/04/BA
24,575.00
Judy Shultz
Creston HiIls/4th Grade Teacher
8-26-96
01/03/BA
23,170.00
Albert Smith
Moon/T-1 Math Teacher
8-20-96
01/04/MA
24,405.00
Chalonda Smith
Rogers/PE Teacher
8-20-96
01/03/BA
23,170.00
Kelli Snider
Linwood/DD Teacher
8-26-96
03/03/BA
24,360.00
Julie Spears
Westwood/Pr imary Teacher
8-26-96
01/03/MA
24,200.00
Julie Struckel
Heronville/1st Grade Teacher
8-28-96
01/03/BA
23,170.00
Brandi Thomas
Westwood/2nd Grade Teacher
8-20-96
01/04/BA
23,375.00
630.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996
M-16 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED: cont
Joan Thompson
Ridgeview/Preschool Teacher
Ronald Thorson
8-20-96
01/03/MA
Guidance & Coun Elem Counselor
8-20-96
015/13/MA
28,620.00
Jamie Trott
Capitol Hill/Preschool Teacher .5
8-20-96
01/03/BA
11,585.00
Lisa Thompson
Heronville/5th Grade Teacher
8-26-96
01/03/BA
23,170.00
Charlene Vigneron
Star Spencer/Math Teacher
8-20-96
01/03/MA
24,200.00
Susan Watts
Capitol Hill/Home Economics Teacher
9-3-96
01/03/MA
24,200.00
Heather Webb
Fine Arts/Instr Music Teacher
8-20-96
01/03/BA
23,170.00
Kathryn Whitten
Putnam Heights/5th Grade Teacher
8-20-96
01/13/MA
26,770.00
Marci Williamson
Webster/Computer Teacher
8-20-96
01/03/BA
23,170.00
Melissa Wilson
Grant/Science Teacher
8-26-96
01/03/BA
23,170.00
Fred Wollard
Jefferson/Spanish Teacher
8-20-96
01/07/MA
25,225.00
Linda Work
Altern Ed Fac/ SED Teacher
8-20-96
03/03/MA
25,445.00
Marilu Ceballos
Rockwood/Bil Asst
8-26-96
103/01
7,921.00
Angela DossAlexander
Ridgeview/Day Care Asst
8-29-96
104/01
8,080.00
$24,200.00
CLERICAL:
631.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-17
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CLERICAL: cont
Zulenka Griders
Adams/Bil Asst
8-20-96
103/01
$7,921.00
Berta Gutierret
Heronville/Elem Clk .5
8-21-96
122/04
4,501.00
Tammy Helms
John Marsha11/MD Asst
8-26-96
106/01
7,890.00
Stephens Henderson
Altern Mid/Couns Asst
9-3-96
120/01
8,429.00
Olivia Hernandez
Columbus/Bil Asst
8-20-96
103/01
7,921.00
Hau Le
Linwood/Bil Asst
8-20-96
103/01
7,921.00
Luz Lockhart
Columbus/Bil Asst
8-20-96
103/01
7,921.00
Imelda Lopez
Columbus/Bil Asst
8-20-96
103/01
7,921.00
Mario Medrano
Capitol Hill HS/ Bil Asst
8-22-96
103/01
7,921.00
Gladys Mendez
Rockwood/Bil Asst
8-26-96
103/01
7,921.00
Gloria MendezRuiz
Grant/Bil Asst
8-20-96
103/01
7,921.00
Thue Hoc Nguyen
Bodine/Bil Asst
8-20-96
103/01
7,921.00
Carolina Rodarte
Columbus/Bil Asst
8-20-96
103/01
7,921.00
Mary Ann Sherman
Bodine/Media Asst
8-15-96
110/02
8,006.00
Silvia Stevens
Lee/Bil Asst
8-21-96
103/01
7,921.00
Loan Vu
Sequoyah/Bil Asst
9-5-96
103/01
7,921.00
Floyd Beely
Driver
8-19-96
105/03
Roger Davis
Bus Assist
8-27-96
103/01
TRANSPORTATION:
5,401.00
3,960.50 1
632.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996
M-18 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
TRANSPORTATION: cont Lorena Johnson
Driver
8-26-96
105/02
$5,303.00
Lure R. Jones
Driver
8-26-96
105/02
5,303.00
10
633.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-19
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
PARENTAL: CERTIFIED:
James E. Ray
Rogers/Visual Art Teacher
9-3-96
Britton/Media Asst
8-15-96
STUDY:
CLERICAL:
Oelorles Cooks
11
634.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 *-20
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
EFFECTIVE DATE
SITE/ASSIGNMBNT
CERTIFIED: Ginger Lister
Hawthorne/2nd Grade Teacher
Nancy A. Elliott
John Marshall/Band/Strings Teacher
5-31-96
Sorel Jacques
Northwest/Math Teacher
5-31-96
Nita Morgeson
Horace Mann/KDG Teacher
Faye Webb
Polk/Inter Teacher
5-31-96
Patricia Bruton
Hayes/Kitchen Assistant
5-30-96
Vanessa Burge
Linwood/Kitchen Assistant
5-30-96
Rebecca Carroll
Jackson/Kitchen Assistant
5-30-96
Cindy Paxton
Southeast/Kitchen Specialist
5-30-96
Beverly Clement
Adams/Entry Kitchen Assistant
5-30-96
Janice Collins
Rogers/Cafeteria Manager
8-15-96
Lorian Hedger
Hayes/Kitchen Assistant
5-30-96
Toni Richardson
North Highland/Cafeteria Manager
5-31-96
Jamie St. Aubin
Northwest/Entry Kitchen Assistant
5-30-96
Charlotte Thompson
Coolidge/Entry Kitchen Assistant
5-30-96
Dewitt Tipton
Dunbar/Entry Kitchen Assistant
5-30-96
Cheryl Wilburn
Linwood/Kitchen Assistant
5-30-96
5-31-96
.5
5-31-96
CHILD NUTRITION:
12
635.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-21
PERSONNEL AND ENCUMBRANCES (Continued)
CLERICAL:
Brenda Carroll
Polk/Class Size Assistant
5-31-96
Rhonda Ellis
Hawthorne/Day Care Assistant
5-15-96
Sherry Hill
Johnson/KDG Class Size Assistant
5-31-96
Thao Hoang
Oakridge/Bilingual Assistant
5-31-96
Sarah Shaw Edge
Gatewood/Day Care Assistant
8-26-96
Nhung Vu
Edgemere/Bilingual Assistant
5- 24-96
Billy Berry
Moon/Custodial Worker
8-23-96
Monica McClendon
Hayes/Custodial Worker
8-23-96
Tonya Holden
Fillmore/Custodial Worker .5
8-16-96
Mildred Halstied
Custodial Worker
6- 26-96
Willie Barnes
Driver
Trayveah Osborne
8-27-96
Driver
Sedonia Walker
8-28-96
Driver
5-31-96
CUSTODIAL SERVICES:
TRANSPORTATION:
13
636.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-22 R. 7/396 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH P WITH ITEM N BEING AMENDED AS LISTED
PURCHASING
MOTION: SECOND:
AND
GENERAL
BUSINESS
Michael Carter Frank Kellert
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH P AS LISTED ON THE FOLLOWING PAGES AMENDING ITEM N TO INCLUDE THE WORDING AFTER TEMPORARILY SUSPENDED, TO INSTALL THE FIRST TWO HVAC PROJECTS.
ROLL CALL
Mr. Kellert, Mrs. Parks, Mr. Yeargain,
aye no aye
Mrs. Silver, no Mr. Michael Carter aye Mr. Bogle, aye
MOTION CARRIED 4 aye, 2 no. A. DAVID REMY, DIRECTOR OF CNS APPOINTED DISTRICT'S AUTHORIZED REPRESENTATIVE FOR 1996-97 POOD SERVICE PROGRAMS
B.
B. CONTRACT FOR VARIOUS SERVICES WITH LISTED PERSONS FOR 1996-9? SCHOOL YEAR
David E. Remy, Director of Child Nutrition Services Appointed District's Designated Authorized Representative for 1996-97 Food Service Programs. Authorization for David E. Remy, Director of Child Nutrition Services, to be the District's designated authorized representative for 1996-97, empowered to enter into agreements with the Oklahoma State Department of Education in relation to installation and/or operation of a National School Lunch Program, School Breakfast Program, and/or Special Milk Program and to prepare and sign documents, reports, and claims for reimbursement for the program (s). Contract for Various Services with Following Persons Approved for 1996-97 School Year.
Approval of a contract with the following persons services as indicated for the 1996-97 school year. Beneva Cruz; Physical Therapist, $45/Hr. + for in-district travel expense.
for various
, 28/Mile
Ann Lyn Buchanan; Occupational Therapist, $45/Hr. + .28/Mile for in-district travel expense. C. APPROVAL TO PURCHASE/INSTALL LANGUAGE LAB SYSTEM AT CLASSEN SAS
C.
Approval to purchase/install a language laboratory system (32 stations) for use at Classen School of Advanced Studies from Educational Media, Inc. (manufacturer). This expenditure in the amount of $17,000 is to be charged to General Fund Account 711-0311000-740-195-3100-000-076. Approval to Purchase Instructional Material for Use by Educational Assessment at Various Elementary Schools from Science Weekly, Inc.
D. APPROVAL TO PURCHASE INSTRUCTIONAL MATERIAL FROM SCIENCE WEiEKLY, INC.
E. RENEWAL OF SCHOOL BOARD LIABILITY INSURANCE POLICY
Approval to Purchase/Install Language Laboratory System at Classen School of Advanced Studies from Educational Media, Inc.
Approval to purchase instructional material for use by Educational Assessment at various elementary schools from Science Weekly, Inc., in the amount of $17,245.40. This expenditure will be charged to General Fund Account 711-075-1000-642-191-1140-000-OPU. E.
Renewal of School Board Liability Insurance Policy (COREGIS Insurance Organizations) from Meyers-Reynolds & Associates, Inc.
Renewal of school board liability insurance policy (COREGIS Insurance Organizations) from Meyers-Reynolds & Associates, Inc. for an annual premium cost of $15,822 to be charged to account #000-2311-000-000-0000-000-002. Effective date September 10, 1996. Option 1 - Non-Monetary Suit Defense Cost Endorsement Cost - $1,582.20
637.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-23
PUCHASING AND GENERAL BUSINESS
(continued)
Option 2 - Add Enhanced Employment Liability Endorsement Cost - $1,582.20 Note;
F.
Option 1 & 2 not included in the base price of the premium. (New options, not previously available.)
Agreement with Larry Sparks Science Fair Activities.
to
Act
as
Consultant;
District's
Approval of an agreement with Larry Sparks to act as a consultant to prepare and administer the District's science fair activities. Duties will include, but not be limited to, inservice training for teachers, recruitment of judges, communication with teachers, the corporate community, and others. Fee for service will be $9,000. This expenditure will be charged to the Eisenhower Grant Fund.
Approval to Expand Emerson Teen Parent Program; Grant from the Department of Human Services.
Family Support
Approval to expand the Emerson Teen Parent Program with the support of a Family Support grant from the Department of Human Services which implements a program for adolescent males with an emphasis on conflict resolution. Expansion of the program will include placement of a 12'x 40' portable building on the Emerson site. H.
Approval to Use Jostens Learning Systems as Consultant to Maintain Essential Skills in Alignment with State P.A.S.S. Objectives and ITBS.
Approval to use Jostens Learning Systems as a consultant to maintain our Essential Skills in alignment with the State P.A.S.S. objectives and the I.T.B.S. and to integrate our Essential Skills to be the core of the Josten Learning System software in our schools. Total cost for the service of $15,000 will be charged to General Fund Account 711-000-1000-650-000-0000-000-012. Approval of Following Membership and Alternates Professional Development Advisory Committee
for
1996-97
Approval of the following membership and alternates for the 1996-97 Professional Development Advisory Committee; Parent
District 6 (To Be Selected) Higher Education
Dr. Frank McQuarrie, University of Oklahoma
Teachers Sherryll Braggio, Classen School of Advanced Studies Emma Kay Byrd, Capitol Hill Elementary School Karen Cash, Taft Middle School Jim Hamilton, Northeast High School Odessa Manora, Bodine Elementary School Terri Turner, Jackson Middle School Yvonne Zitterkobb, Roosevelt Middle School Cheryl Littlejohn, Putnam Heights Elementary School Ron King, Northwest Classen High School Lee Ava Gooch, Madison Elementary School Karen Parks, Northeast High School
Alternate Carol King, Northeast High School
u
F. AGREEMENT WITH LARRY SPARKS TO ACT AS CONSULTANT FOR DISTRICT SCIENCE FAIR ACTIVITIES
G. APPROVAL TO EXPAND EMERSON TEEN PARENT PROGRAM
H. APPROVAL TO USI JOSTENS LEARNING SYSTEMS AS CONSULTANTS FOR PASS AND ITBS ESSENTIAL SKILLS
I. APPROVAL OF MEMBERS AND ALTERNATES FOR 1996-97 PROFESSIOl AL DEVELOPMENT ADVISORY COMMUTE]
638.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-24
PURCHASING AND GENERAL BUSINESS
(continued)
Principals
Roy Howell, Northeast High School Kaye Hicks, Bodine Elementary School
Alternate Scott Kaufman, Hoover Middle School Support Employees
Karen Frost, Longfellow Elementary School Marguerite Ford, Northwest Classen High School Alternate
Shirley Dillard, Putnam Heights Elementary School
Central Office Administration Dr. Linda Toure, Elementary Schools Dr. Richard Weeter, Research
Alternate Dr. Terri Bell, Special Education
Professional/Technical Denise Edwards, Drug Education
Alternate
Anne Theyel, Elementary Schools Approval to Purchase Buses, Mini-buses, and Trucks; and Maintenance Departments
J. APPROVAL TO PURCHASE BUSES, MINI-BUSES, AND TRUCKS
Transiiortation
Approval to purchase buses, mini-buses, and trucks for use by Transportation and Maintenance Departments from the following companies who submitted the low quotations (16 mailed - 6 returned): $ 137,200.00 464,940.00 $ 602,140.00
Boyd Chevrolet, Inc. S&S Bus Sales, Inc. Total
These purchases are to be charged to the following General Fund Accounts:
711-000-2710-740-000-0000-000-061 711-000-2620-740-000-0000-000-051 Total K. APPROVAL TO PURCHASE ETHYLENE GLYCOL TO SERVICE AIR CONDITIONING UNITS AT VARIOUS SCHOOLS
L. PURCHASE OF HARDHARE AND SUPPLIES FOR USE BY MAINTENANCE DEPARTMENT
K.
$ 464,940.00 137,200.00 $ 602,140.00
Approval to Purchase Ethylene Glycol for Use by Maintenance Department to Service Air Conditioning Units at Various Schools; Chem Central
Approval to purchase ethylene glycol for use by Maintenance Department to service air conditioning units at various school sites from Chem Central who submitted the low quotation (13 mailed - 7 returned). This expenditure in the amount of $13,596 is to be charged to Building Fund Account 721-000-2620-610-000-0000-000-051. Purchase of Hardware (Storeroom Stock)
and
Supplies;____ Maintenance
Department
Approval to purchase hardware and supplies for use by Maintenance Department (storeroom stock) from the following companies who submitted the low quotations on specifications and/or general conditions (14 mailed - 5 returned):
639.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-25
PURCHASING AND GENERAL BUSINESS
(continued)
American Builders Supply, Inc. Hart Industrial Supply Crutcho Lumber Company RB&W Logistics Whitton Supply Company Total
$
4,908.40 9,001.42 3,132.20 5,871.80 18,651.90 $ 41,565.72
These purchases are to be charged to Building Fund Account 721-000-2620-610-000-0000-000-051. M.
Approval for AHERA Reinspection of District Facilities Per Asbestos M. APPROVAL OF Hazard Emergency Response Guidelines by EHCI. AHERA REINSPECTIOI Approval for an AHERA reinspection of District facilities, Asbestos Hazard Emergency Response guidelines by EHCI, submitted the low bid (8 submitted). This expenditure in amount of $45,185.75 will be charged to Building Levy Account 000-2600-350-000-0000-000-051.
per who the 721-
OF DISTRICT FACILITIES PER ASBESTOS HAZARD EMERGENCY RESPONSl GUIDELINES BY EHCJ
(ITEMS N-P RELATE TO BOND ISSUE PROJECTS) N.
Approval to Temporarily Suspend Board Policy D-12; PURCHASING AUTHORITY, and Authorization Given for Purchases Necessary Ancillary Materials and Supplies Needed to Install the First Two Rooftop HVAC Units. Approval that the part of Policy D-12; PURCHASING AUTHORITY, that governs the amount that the Superintendent may purchase without prior Board approval, be temporarily suspended to install the first two HVAC projects and that authorization be given to purchase necessary ancillary materials and supplies needed to install rooftop HVAC units. Materials will be purchased after receiving bids and/or quotations as required by the statutes. Materials to be purchased will include, but not be limited to, pipe, electrical items, wiring, joints, fittings, and related supplies. All purchases will be charged to the correct Bond fund account.
N. APPROVAL TO TEMPORARILY SUSPEND BOARD POLICY D-12: PURCHASING AUTHORITY TO ALLOW PURCHASE OF MATERIALS AND SUPPLIES FOR HVAC ROOFTOP UNITS
Change Order #4; Increase in the Amount of $5,182 for Thelma R. 07 CHANGE ORDER Parks Elementary School; Pope Construction, Inc. THEIMA R. PARKS
Approval of Change Order #4, resulting in an Increase in the amount of $5,182 for the contract with Pope Construction, Inc., for the construction of the Thelma R. Parks Elementary School. This change order is due to various changes in equipment, supplies, electrical work, and an increase in the allowance for testing of concrete, asphalt, and soil.
Original Contract Sum Previous Change Order Amounts Current Contract Sum Net Change on C.O. #4 Total Adjusted Contract Price
ELEMENTARY SCHOOL
$ 2,681,000.00 +71,486.00 $ 2,752,486.00 +5,182.00 $ 2,757,668.00
This expenditure in the amount of $5,182 is to be charged to Bond Fund Account 731-123-0000-000-000-0000-000-350. P.
Approval to Award Contract for Lighting and Ceiling for Northeast P. APPROVAL TO AWARD CONTRACT FOI High School Auditorium; Cooley Constructors, Inc. LIGHTING AND
Approval to award the contract for new lighting and ceiling for the CEILING FOR Northeast High School Auditorium to Cooley Constructors, Inc., who NORTHEAST HIGH submitted the low bid (2 received). This expenditure in the total SCHOOL AUDITORIUM amount of $38,900 is to be charged to Bond Fund Account 731-1080000-000-000-0000-000-760 and Bond Fund Account 731-109-0000-000000-0000-000-760.
640.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-26-
PURCHASING AND GENERAL BUSINESS
(continued)
DISCUSSION Mrs. Parks inquired about the language laboratories that are being ordered for Classen. Dr. Crawford said these would be for their International Baccalaureate Program, and had been strongly recommended when they had the pre-IB certification visit. Mrs. Parks asked what schools were involved on item D? it was subscriptions for all elementary schools.
Dr. Sconzo said
Mrs. Parks questioned if the people appointed to the Professional Development Committee are paid a stipend? Dr. Moore said he thought the certified personnel are paid stipends for time spent outside their regular work day. In answer to another question. Dr. Sconzo said they are paid $9.00 per hour as outlined in the plan. Dr. Sconzo said they could provide the Board with a copy of this plan. Mrs. Silver asked on Item C on the Language Lab if 32 stations were correct or 25 as was listed in the memo provided to the Board? Dr. Sconzo said 25 is the correct number. In regard to item N, Mr. Carter inquired if Policy D-12 would be suspended for the whole two years of the changeover or until they develop a base for the types of supplies they will need.
Dr. Crawford said he hoped they could quickly develop a baseline for the types of supplies needed, and then they will bring a new procedure to the Board after the first two projects.
Mr. Carter asked if all the materials bought will be for the bond issue projects of the HVAC?
Dr. Crawford said it would be for bond issue only. Mr. Kellert asked on item N, that wording be inserted to make this for the first two projects only.
Mr. Carter asked about the delivery date of the school buses. Mr. Dean said the school buses would be delivered in March around spring break. The mini-buses should be delivered in two to three months. In response to a question from Mrs. Parks, Mr. Dean said there were 3 mini-buses, 8 trucks, and 9 buses.
Mrs. Silver inquired on item O, why something that is required for equipment to function was left out of the electrical engineer's plan? Mr. Clark said one thing was that the breakers had to be turned off and on to turn the stage lighting on. He said part of the change order would keep from tearing up the breaker. Another was a case or two of needing to install outlets for overheads that had been overlooked. He said it was a lot of miscellaneous electrical items that need to be added.
Mrs. Silver asked on item 0, part 6, if the equipment would not function without this? Mr. Black, Architect for Pope Construction Company, said that reference to the equipment not functioning, was a reference to an electric stove. He said they couldn't decide whether to go with gas or electric, but did decide to go with an electric stove. They failed to communicate that with the electrical engineer and he left out the power to run the stove.
641.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-27 =
STATEMENT(S) OF CERTIFICATION
TO:
BOARD OP EDUCATION
1 hereby certify to the best of ny knowledge that the recoaa^dation for expenditure of Bond funds for change order /4. resultmo in an inereag^e ia the arpogat of S5»xa2 for the contract with Pope -Construction, inc.. for the construction, of the Thelna R. Parks Sleaentarv Schyl in the Board of Education Meeting agenda of Septea^r is. 199S is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Q-//-9C
Date
TO:
BOARD OP EDUCATION
X hereby certify to the best of ey knowledge that the reconendation for expenditure of Bond funds for awarding the contract for new lighting and ceiling for the Northeast High School Auditorrua to Cooley Constructors. Inc, in the Board of Education Meeting agenda of Septenber is. 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Date
642.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-28-
EDUCATIONAL REPORT
(NONE)
UNFINISHED
BUSINESS
(NONE)
NEW
BUSINESS
(NONE)
CITIZENS
COMMENTS
(NONE) BOARD MEMBERS' COMMENTS
BOARD
MEMBERS
COMMENTS
Mr. Carter talked about action of the Task Force dealing with the movement of students when HVAC rooftop units are installed. He asked that the Task Force bring the principal and members of the staff in and brief them so they can address the concerns they have.
Mrs. Parks said that at the last meeting she had said she might not be here tonight. She noted that she is getting calls from parents that there are still needs for textbooks in the middle schools. Also, she had received several calls that young people are selling candy at an inappropriate time of the day, just about dusk. She said the response to why they are selling candy was that they had more students than they had last year, therefore they need to buy books. She noted appreciation for Dr. Sconzo's response to an issue at Stonegate. Mrs. Parks said she would like the language of Board member requests to be more consistent so it doesn't appear that some people are demanding and others are simply making a request. She commented also that the level of trust was lacking on the Board. She said all Board members should be treated in a fair manner. Mrs. Parks reported on a meeting she attended at Northeast High School. She said the meeting was beautiful because the parents, teachers, and students were there. Also, she expressed concern about a packet being delivered this morning about 10:00 a.m., and she thought Board members should have at least 24 or 48 hours to review material. She wondered if they would be out of compliance with the open meeting law since they did not give adequate time like 48 hours. Mrs. Parks said she did not understand why the courier could not bring the Board packet information all at one time and not have to pay additional money to send out information they should have.
Mr. Bogle asked Mrs. Carter to assure the Board that we are in compliance with regulations that guide our meetings. In the agenda, we do have action, if any, regarding appointment, hiring, or employment of building administrators/central office administrators. Does that cover requirements as it relates to the open meeting law? Mrs. Carter said that was sufficient, and what comes in the Board packets does not have anything to do with the Open Meetings Act. As long as you have the information in the agenda properly posted, you are in compliance. She said what the open meeting law requires is that the agenda items be specific and properly posted. In response to a request from Mr. Bogle, Mrs. Carter again said there is an agenda item that talks about the employment of building administrators that was properly posted, then you have complied with the Open Meetings Law.
643.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 H-29
BOARD MEMBER'S COMMENTS
(continued)
Mr. Bogle commented on the community needs analysis presented last week. He said he thought all who were there felt this was a significant contribution to the district in terms of information it brings for future decision making. He said he was most encouraged by the fact that it was such a broad team of district personnel, friends of the district, and others that worked on the process. He said it was reassuring and gives hope for building a strong basis for continued improvement and development. He expressed appreciation for the contribution of each one that had a part in that effort. ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION
Mr. Bogle reported that there was action in the executive session on item a, regarding the appointment, hiring, and employment of building administrators/central office administrators.
MOTION: SECOND:
Frank Kellert Michael Carter
R #397 APPROVAL OF THE FOLLOWING EMPLOYMENTS:
MOVE FOR APPROVAL OF THE FOLLOWING EMPLOYMENTS.
ROLL CALL
Mr. Kellert, Mrs. Parks, Yeargain, Mr.
aye no aye
Mrs. Silver, Mr. Carter Bogle, Mr.
ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION
aye aye aye
MOTION CARRIED 5 aye, 1 no APPROVAL OF THE EMPLOYMENT OF MS. CYNTHIA REID FOR THE DIRECTOR OF MS. CYNTHIA REID COMMUNICATIONS POSITION, SCHEDULE 525, STEP 4, ANNUAL SALARY $42,420. DIRECTOR OF EFFECTIVE: OCTOBER 1, 1996. COMMUNICATIONS APPROVAL OF THE EMPLOYMENT OF MR. HAROLD A. BROOKS FOR THE POSITION OF MR. HAROLD BROOKS HVAC CONTROLS MANAGER, SCHEDULE 600, STEP 8, ANNUAL SALARY $39,910. HVAC CONTROLS EFFECTIVE: OCTOBER 1, 1996. MANAGER
APPROVAL OF THE EMPLOYMENT OF MS. PAMELA HIBBS FOR THE POSITION OF EARLY MS. PAMELA HIBBS CHILDHOOD DAY CARE COORDINATOR, SCHEDULE 610, STEP 7, ANNUAL SALARY EARLY CHILDHOOD $33,229. EFFECTIVE: OCTOBER 1, 1996. DAY CARE COORDINATOR
APPROVAL OF THE EMPLOYMENT OF MS. ANN D. HENDERSON FOR THE POSITION OF PARENTS AS TEACHERS COORDINATOR, SCHEDULE 723, STEP 5, ANNUAL SALARY MS. ANN HENDERSON PARENTS AS TEACHERS $25,297. EFFECTIVE: SEPTEMBER 17, 1996 COORDINATOR
APPROVAL OF THE EMPLOYMENT OF MS. LACEY MARTIN FOR THE POSITION OF RISK MANAGER, BUDGET AND FINANCIAL MANAGEMENT, SCHEDULE 700, STEP 3, ANNUAL MS. LACEY MARTIN RISK MANAGER SALARY $31,271. EFFECTIVE: OCTOBER 1, 1996. Mr. Bogle reported no other action from the executive session. ADJOURNMENT
There being no further business, the meeting adjourned at 9:01 p.m. The motion for adjournment was made by Terri Silver and seconded by Michael Carter. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
R. #398 ADJOURNMENT 9:01 P.M.
644.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 16, 1996 M-30
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Minut^ Clerk
approved
by the â&#x20AC;&#x2122; 1996.
Board
of
Education
this
day
of
STATE OF OKLAHOMA SS .
COUNTY OF OKLAHOMA
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witn^s my .hand and seal of this School District this . 1996.
(SEAL.)
day
645.
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 30, 1996
M-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
MET IN SPECIAL SESSION IN THE BOARD ROOM
OKLAHOMA,
89 OF
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, SEPTEMBER 30, 1996, AT 6:00 P.M. PRESENT;
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6
President Member Vice President Member Member
ABSENT:
Thelma R. Parks, District 5 Tom Yeargain, District 7
Member Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Deputy Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order, ROLL
ROLL CALL
CALL
At the time of the Roll Call, four (4) members of the Board were present. Mrs. Thelma R. Parks and Mr. Tom Yeargain were absent. Mr. Michael Carter arrived at 6:13 p.m. during the executive session.
EXECUTIVE SESSION MOTION: SECOND:
Kenny Walker Terri Silver
MOVE TO GO INTO EXECUTIVE SESSION FOR A DISCUSSION OF THE MILTON COMBS V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ-965549-61 ROLL CALL
Mr. Mr.
Kellert, Walker,
MOTION CARRIED 4-0.
aye aye
Mrs. Silver, Mr. Bogle,
R. #399 EXECUTIVE SESSION 5:08 P.M.
aye aye
The Board went into Executive Session at 6:08 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Kenny Walker, Michael Carter, Frank Kellert, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Associate Counsel, and Rosa Lambeth, Deputy Board Clerk. R E C 0 N V E N E MOTION: SECOND:
IN
OP E N
S E S SION
Kenny Walker Frank Kellert
R. #400 RECONVENE IN OPEN SESSION AT 6:43 P.I
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
MOTION CARRIED1 5-0.
aye aye aye
Mrs. Silver, Carter, Mr.
The Board. reconvened at 6:43 p.m.
aye aye
646.
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 30, 1996
M-2 Mr. Kenny Walker gave the invocation and led the pledge of allegiance.
SPECIAL BUSINESS
SPECIAL
BUSINESS
The special business of this meeting was Board candidates to serve as District's General Counsel.
interviews
of
4
The interviews started at 6:50 p.m. and ended at 8:54 p.m. Each candidate was given 30 minutes to respond to questions from the Board and 5 minutes for closing comments. Each candidate being interviewed was asked the following or similar questions by a Board member: 1.
What is your experience with educational law, taking into account discrimination, disability, and other special lawsuits that a school district might face?
2.
Do you have experience in litigation of labor laws, collective bargaining agreements, and/or employee strikes? If yes, explain or discuss.
3.
Describe your school district experience, and elaborate on what that experience is. Describe what the benefit would be to this Board of having a legal counsel that has extensive experience working with schools, specifically urban schools.
4.
How would your law firm as general counsel promote positive, public relations toward the Oklahoma City Public Schools?
5.
Discuss your firms experience in a school employee termination case, and how you work with Boards and Superintendents once an assignment such as this has been given you by a client.
6.
Please explain or discuss the working relationship you would have with the Board and Superintendent as general counsel.
7.
Explain the extent of your knowledge and experience of the open meetings law and open records law.
8.
Do you have experience in advising (legal) a school district or other legal entity in buying, leasing, selling, renting or other matters relating to school district real estate? Explain or discuss.
9.
What roll if any do you think the Board's attorney should have in terms of keeping the Board apprised of amended laws, new laws, statutes, opinions, and other issues related to the Board's volunteer service.
that
10.
Do you have specific attorneys on staff litigation? Please discuss or explain.
11.
Should the Board's attorney take an aggressive role, independent of the client's communication, in attempting to expedite litigation in a timely fashion, so that legal matters affecting the district are not drawn out for months? Discuss or explain.
handle
Mr. Ron Bogle gave a brief overview of the process that selection of candidates that were interviewed. ORDER OF INTERVIEWS
courtroom
led to the
Order of interviews: 1.
Center for Education Law
2.
Day, Edwards, Federman,
3.
Oklahoma Educational Defense Firm
4.
Riggs, Abney, Neal, Turpen, Orbinson, and Lewis
Propester, Christensen, P.C.
Mr. Bogle noted that the Board would vote on candidates District's Legal Counsel at the next regular Board meeting.
for
the
(M.
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 30, 1996
M-3 Action on item discussed in Executive Session:
MOTION: SECOND:
Frank Kellert Michael Carter
MOVE THAT THE BOARD ACCEPT THE TERMS OF THE CONFIDENTIAL SETTLEMENT AGREEMENT NEGOTIATED IN THE CASE OF COMBS V. 1-89 REFERRED TO AS CASE NO. CJ-965549-61.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
aye aye aye
Mrs. Silver, Mr. Carter,
R. #401 APPROVAL OF TERMS OF CONFIDENTIAL SETTLEMENT IN CASE OF COMBS V. 1-89
aye aye
MOTION CARRIED 5-0. ADJOURNMENT There being no further business, the meeting adjourned at 8:58 p.m. motion for adjournment was made by Mr. Walker and seconded by Carter. On roll call, the votes were as follows: Mr. Kellert, Mrs. Silver, aye; Mr. Walker, aye; Mr. Carter, aye; and Mr. Bogle, All aye.
THEREUPON THE MEETING WAS ADJOURNED.
u
The Mr. aye; aye.
R. #402 ADJOURNMENT 8:58 P.M.
648.
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 30, 1996
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
P/esident
MiiTijtes
approved by the ______ ■ 1996.
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
Board
of
Education
this
/
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this ' 1996.
/ --
Clerk, Oklahoma Ci^y B^irdyoF”Education (SEAL)
day
649.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
M-1
OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA COUNTY,
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, OCTOBER 7, 1996, AT 6:00 P.M.
PRESENT;
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Deputy Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
CALL TO ORDER
Ms. Terri Silver called the meeting to order. ROLL
CALL
At the time of the Roll Call, five (5) members of the Board were present. Mr. Kenny Walker and Mr. Ron Bogle arrived at 6:08 p.m.
EXECUTIVE
MOTION; SECOND;
SESSION
Frank Kellert Tom Yeargain
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; AND C; DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS.
ROLL CALL
Mr. Mrs. Mr.
Kellert, Parks, Yeargain,
MOTION CARRIED 5-0.
ROLL CALL
aye aye aye
Mrs. Silver, Mr. Carter,
aye aye
The Board went into Executive Session at 6:04 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Frank Kellert, Michael Carter, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; and Rosa Lambeth, Deputy Board Clerk.
R. #403 EXECUTIVE SESSION 6:04 P.M.
650.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
M-2
R. #404 RECONVENE IN OPEN SESSION 7:02 P.M.
IN
OPEN
MOTION; SECOND:
SESSION Michael Carter Terri Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 7:02 p.m.
Mrs. Thelma R. Parks gave the invocation and led the pledge of allegiance. The Star Spencer High School Army JROTC presented the colors under the leadership of JROTC Instructor, Colonel Mike Bruni. INTRODUCTION
O F
VISITORS
Mrs. Parks introduced Dr. Cavanah Clark, who is a retired teacher of the Oklahoma City Public Schools. MINUTES R. APPROVAL OF
SEPTEMBER MINTITRS
AS AMENDED
MOTION; SECOND;
OF
PREVIOUS
MEETING (S)
Terri Silver Thelma R. Parks
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, SEPTEMBER 9, 1996; SPECIAL BOARD MEETING, SEPTEMBER 13, 1996; REGULAR BOARD MEETING, SEPTEMBER 16, 1996; SPECIAL BOARD MEETING, SEPTEMBER 30, 1996, AS AMENDED.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. CITIZENSâ&#x20AC;&#x2122; COMMENTS
C I T I ZEN S'
COMMENT S
Lores Schrank, patron, spoke on the district's plans to hire a legal firm to represent them. Terry Harris, patron, had some very positive comments to make on the success of the Open House nights at John Marshall High School and Hoover Middle School, the Block Scheduling program at John Marshall High School, and expressed appreciation to the Board for buying some buses. Dorothy Tyson, patron, spoke of her concerns regarding the proposed boundaries for high schools in District 5. Lillie Buckner, patron, stated her concerns with the redistricting
plans for the high schools and middle schools.
Donna Rutherford, patron, commented on issues regarding Webster Middle School, such as overcrowding.
Linda Hill, patron, added her concerns about not enough books and the need for lockers at Webster Middle School.
651.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
â&#x20AC;&#x2122;CITIZENS' â&#x2013; COMMENTS
M-3
(continued)
7.
James Johnson, National Oklahoma City Douglass High School Alumni Association, spoke of concerns of inequities regarding the proposed high school boundaries.
8.
Tina Williams, former student of Douglass High School, expressed how important Douglass is to her and asked that the Board explore other avenues so that this school will not have to be closed.
9.
Carl Hooten, patron, noted his concern about the lack of discipline in the schools and the influence in some neighborhoods.
10.
Jim Purdy, patron, expressed concern in the changing of the time for the citizen's comments. He spoke of the many years of service Darrel Shepard has given to the school district, and suggested the Board consider naming the auditorium after someone who has served this district such as Mr. Shepard. He asked that the Board listen to the concerns of citizens in District 5.
11.
Lyn Crawford, patron of Star Spencer High School, concerns with that high school.
spoke of many
Mrs. Parks extended her thanks to the people of northeast Oklahoma City who had come to the meeting to express their concerns about the redistricting of school boundaries. BOARD
M E M B E R S'
BUSINESS/COMMENTS
RECOGNITIONS Recognition of the following students and teachers who received awards at this year's State Fair of Oklahoma Junior Art Exhibition. Merit Awards Sandra Keller, Webster Middle School Nathan Willis, Webster Middle School Justin Unsell, Webster Middle School Tawana Austin, Jefferson Middle School Natalie Rodden, Jefferson Middle School Courtney Vermillion, Jefferson Middle School Marci Ahpeatone, Jefferson Middle School Tuyet Ngo, Jefferson Middle School Kelly Suhre, Jefferson Middle School Chau Nguyen, Harding Middle School Tran Tran, Harding Middle School Travis Kaskaske, Harding Middle School Thy Tran, Harding Middle School Oscar Sanchez, Roosevelt Middle School
Best in the State
Lorie Allen, Webster Middle School Teachers
Carolyn Ames, Webster Middle School Richard Lane, Harding Middle School Robert Taylor, Jefferson Middle School Joyce Jackson, Roosevelt Middle School Recognition of Ms. Susan Linder, West Nichols Hills Elementary School teacher, for being selected to participate in the 1996 Summer Geography Workshop sponsored by the National Geographic Society.
BOARD MEMBERS' BUSINESS/COMMENTS
RECOGNITIONS
652.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
BUSINESS
1.
lOTION TO SET A
PORI JOARD WORKSHOP FOR fOVEMBER 22, 1996 TOiLED FROM lONSIDERATION AT OnS TIME. j PBCIAL meeting
Recommend Approval to set a special meeting for a Board workshop for Friday, November 22, 1996, continuing through 2; 00 p.m., Saturday, November 23, 1996. Place for the meeting will be determined.
MOTION! SECOND i
Terri Silver Frank Kellert
MOVE FOR APPROVAL TO SET A SPECIAL MEETING FOR A BOARD WORKSHOP FOR FRIDAY, NOVEMBER 22, 1996, CONTINUING THROUGH 2:00 P.M., SATURDAY, NOVEMBER 23, 1996.
Note;
This item was removed from consideration at this time.
DISCUSSION
Mrs. Parks said she may be out of the City on that week, and may not be able to be present.
Mr. Yeargain noted that he will be out of town at this time also. Several Board members expressed their desire to have Dr. Tollett be the facilitator for the Board Retreat Workshop. Mr. Bogle asked that this item be removed from consideration at this time. 3OARD MEMBERSâ&#x20AC;&#x2122; COMMENTS
BOARD
MEMBERS
COMMENTS
Mrs. Silver reported that she had enjoyed going to some Open House meetings this past week and is looking forward to going to some of the elementary school Open House meetings the next week. Also, Mrs. Silver said she went to the District 6 OSSBA Meeting at Millwood on Wednesday, October 2 and the Legislative Network Workshop on Saturday, October 5. She gave a brief overview of some different State Questions that will be on the ballot in November, and noted she had information on these questions if anyone would like to have it. Mrs. Parks apologized to fellow Board members and the OSSBA for having missed the District 6 meeting held at Millwood School. She said it was not done intentionally. Mrs. Parks reported that she had attended open house at several schools, had joined three PTAs, and had personally greeted the principals and staff at each school in her district. She noted that she wanted to continue to be involved with the schools in district 5. Mrs. Parks reminded the Board that "Character Counts" week is this week, and said she hoped they were planning for this. Mrs. Parks stated that she thought employees of the district should be able to discuss matters with Board members if they want to. She reminded that the CUBE Annual Conference in Dallas is in October, and urged Board members to attend if possible. Also, Mrs. Parks reported that she attended "College Night" held at the Metro Center. She said she was disappointed that there was not a student in the Oklahoma City Public Schools to receive the semi-merit scholarship status. She said there was a student from Star Spencer High School who was recognized as a merit scholar for minority students, and she would like to see him brought to the Board and recognized for this.
Mr. Walker encouraged patrons who had come to the Board meeting tonight and spoke regarding the redistricting plan, to contact Board members, the district, or come to town meetings and express any constructive
653.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
BOARD MEMBERS' COMMENTâ&#x20AC;&#x2122;S
M-5
(continuedT
alternatives they have to offer. He reported on attending the District 6 OSSBA meeting, said it was informative to him, and congratulated Mr. Kellert, who was again elected to the OSSBA Board of Directors from this Board. Mr. Walker invited Board members to drive by Wilson Elementary School and see the annexes which had been painted by volunteers from the Wilson PTA and two Neighborhood Associations. Mr. Carter reported a lot of parental involvement at the open houses he had attended at Jefferson and Roosevelt Middle Schools, and at Grant High School. He noted that he has a concern about discipline and responsibility in both the students and employees of the district in regard to using profanity in the halls. He expressed a desire that the district would try to do something to control this. Another area of concern he expressed was that the dress code needs to be a little stricter. In response to Mr. Walker's comments about the town meetings, Mrs. Parks said she hoped the persons who came to the meeting tonight would discuss their alternative plans at the town meetings. Mrs. Parks discussed the stadium at Northeast High School. She said if the district goes back to the neighborhood schools concept, the parents would like to be able to use that stadium rather than have to drive across town. She asked that further investigation be done, and maybe ask the City to assist in this.
Mr. Bogle stated that a lot of citizens spoke tonight about closing Douglass, when the Board is not talking about closing Douglass and had never talked about closing Douglass. He said there were a group of people tonight with a lot passion, commitment and pride in their school. He said he would love to see them be able to take that pride, commitment and belief in the Oklahoma City Schools, and turn it around so that we are working together rather than the appearance that we are working at cross purposes when in reality we are not. Mr. Bogle said he agreed with concerns expressed by citizens tonight, and asked why they don't have books in the eighth week of school. He said he did not understand why it seemed to be a problem each year. In regard to a parent saying a student was mowing the school lawn, Mr. Bogle said he would like to have clarification from the district that surely we don't have students mowing. He commented that he did not think there was a Board member who didn't agree that discipline is a concern, overcrowding is a concern, profanity in the halls is a concern, but Board members are not allowed by our own policy to engage in discussions. Mr. Bogle suggested that one of the things he felt would be great would be to do a better job of telling our story in the district through school meetings or through the media.
Mrs. Parks reported that citizens in her district had been told by someone in the central office that one of the high schools would have to be closed. She said they had a citizen's called town meeting, and that is the reason the tenor of their discussion was displayed tonight as it was. LEGAL
REPORT
LEGAL REPORT
Mrs. Tammy Carter, Associate Counsel, noted that Board members should have received a report in their Board packets of September 23, which addressed legal expenditures for that quarter. She said the district had experienced a significant decrease in legal costs over the previous quarter. Mrs. Carter said she would provide the next quarterly report in January. Mrs. Parks said she had not received a copy of that packet. Mrs. Carter said she would make one for her.
report
in her
Mr. Walker inquired what quarter Mrs. Carter was referring to? She said it was not the same quarter last year, but over the previous quarter this year.
654.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
M-6 SUPERINTENDENT'S REPORT
REPORT ON EQUITY STANDARDS
SUPERINTENDENT'
S---- R E' P Q'R T"
Report on Equity Standards Dr. Crawford said one of the major concerns of been equity in discussing the proposal to concepts for the various secondary schools, asked to develop that report, and asked Dr. Sconzo to present that report at this time.
the Board and staff has adopt the neighborhood He said staff had been Vern Moore and Dr. Guy
Dr. Moore said the Board had been given a working document on this issue in their packet, and he hoped it would provide them an opportunity to initiate the various steps to implement their equity standards and proposals.
Mrs. Silver requested the Committee's meeting times.
Board be given a
schedule
of
the Equity
Mr. Bogle recommended to the Board that they revisit the issue of the formation of the Equity Committee, and its mission and purpose. He said it had been a difficult committee fully appointed because the requirements of the committee as set up are great, and many volunteers aren't able to make that commitment. He said the role of the Equity Committee is essential to the Board's goal to provide equality and equity in the schools. He asked that the Board think about appointing a Board committee to look at the question of the reformation of the Equity Committee and come back with some recommendations to the Board for the functions of that committee in the future.
Mrs. Silver said if a committee is formed, she hoped the Equity Committee as it is now continues to meet so that time will not be lost between this committee and implementing changes.
Mr. Bogle noted that he was hoping in terms of the time frame, if this is the direction the Board does take, and a committee is appointed, that they might come to the retreat with some issues for the Board to discuss. Mrs. Parks said she personally liked Board committees, they never were successful with these.
but it seemed
Mr. Bogle stated his view is that a sub-component of the Board may be able to develop ideas more easily than the Board as a whole and can bring those to the Board for discussion. He said it would not be a standing committee, but just one who would meet three or four times, and bring ideas back to the Board. PRESENTATION OF PLAN FOR LOW PERFORMING SCHOOLS
2.
Presentation of Plan for Low Performing Schools
Mrs. Parks expressed a concern with a report received in the mail from the State Superintendent of Education. The report said the schools in Oklahoma were doing exceedingly well, but our report of the scores in the district does not match up with what the State Superintendent of Education is saying. She asked how that discrepancy came about. Dr. Sconzo said when you look at the grade levels across the district, 3rd grade, which is a State grade level was over sixtieth percentile. He said the State is doing well in showing improvement in standardized test scores, while we may not be mirroring the exact improvement that the State is, our test scores have improved from 94-95 to 95-96, and it's unfortunate that somehow that improvement does get lost in what gets reported. Mrs. Parks asked for a copy of the report Dr. Sconzo was talking about in regard to standardized test scores in the Oklahoma City Public Schools.
655.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
SUPERINTENDENT'S 3.
REPORT
M-7
(continued)
Discussion of Proposed High School Reassignment Plan
Dr. Kimball discussed the town meetings which are to be held within the next few weeks. He emphasized that these were not to try to sell their plan to the parents that are at the meeting, but rather emphasize we are here as a way of bringing the information to them, listening to their comments and concerns, and bring them back to the Board.
DISCUSSION OF HIGH SCHOOL REASSIGMMEN PLAN
Mrs. Parks asked if staff had the opportunity to select the schools they wanted to meet at or were they assigned? Dr. Kimball said it was some of both, but they were mostly assigned.
Mrs. Parks said some patrons had questioned how and why the individuals were being selected to come and discuss a plan in their area that would have to do with academics, She said she would share the information she was talking about with Dr, Kimball.
PERSONNEL 1.
AND
ENCUMBRANCES
Pre-termination Hearing Set for Dr. Beniamin. Hart, Administrative Employee. Recommended date: October 28, 1996 at 6:00 p.m.
MOTION: SECOND:
Kenny walker Terri Silver
MOVE FOR APPROVAL TO SCHEDULE A PRE-TERMINATION HEARING FOR DR. BENJAMIN HART, ADMINISTRATIVE EMPLOYEE AT A SPECIAL MEETING ON MONDAY, OCTOBER 28, 1996, AT 6:00 P.M.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs . Silver, Mrs . Parks, Mr. Yeargain,
PERSONNEL AND ENCUMBRANCES
R. //406 PRE-TERMINATION HEARING SET FOR DR. BEN HART OCTOBER 28, 1996 AT 6:00 P.M.
aye aye aye
MOTION CARRIED 7-0. 2.
Pre-Termination Hearincr set for Mr. Sam Ikpiriior, a Support Employee. Recommended date: Special Meeting at 6:00 p.m. on Monday, October 14, 1996.
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL TO SCHEDULE A PRE-TERMINATION HEARING FOR MR. SAM IKPIRIJOR, A SUPPORT EMPLOYEE AT A SPECIAL MEETING ON MONDAY, OCTOBER 14, 1996, AT 6 :00 P.M. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye
R. #407 PRE-TERMINATION HEARING SET FOR MR. SAM IKPIRIJOR OCTOBER 14, 1996 AT 6:00 P.M.
656.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
M-8
PERSONNEL AND ENCUMBRANCES 3.
40TI0N TO SET COMPLAINT HEARINGS FAILED
(continued)
Authorization to Schedule Complaint Hearings for Mr. Robert Zienta and Ms. Trinidad Rodriquez, Regarding Employees' Salary Adjustment and Reassignment for 1996-97. Recommended date: Special Meeting at 6:00 p.m. on Monday, November 11, 1996.
MOTION: SECOND:
Terri Silver Kenny Walker
MOVE FOR APPROVAL TO SCHEDULE A COMPLAINT HEARING FOR MR. ROBERT ZIENTA AND MS. TRINIDAD RODRIGUEZ, REGARDING EMPLOYEES' SALARY ADJUSTMENT AND ASSIGNMENT FOR 1996-97 AT A SPECIAL MEETING ON MONDAY, NOVEMBER 11, 1996, AT 6:00 P.M. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
no no no no
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
no no no
MOTION FAILED 7-0.
DISCUSSION Mr. Kellert said he would not be available for a meeting on November 11, and Mrs. Silver said it was a holiday and students will be out of school. 4.
ft.
TO EMPLOY CENTER FOR EDUCATION LAW PRINCIPAL 3UTSIDE COUNSEL FOR THE DISTRICT
Approval for the Board to employ outside attorneys for the Oklahoma City Board of Education, Independent School District Number 89 of Oklahoma County; employment to become effective upon execution of an employment contract between the parties.
MOTION: SECOND:
Frank Kellert Terri Silver
MOVE THAT THE BOARD EMPLOY THE CENTER FOR EDUCATION LAW AS ITS PRINCIPAL OUTSIDE COUNSEL IN ACCORDANCE WITH BOARD POLICY. I FURTHER MOVE THAT THE TERMS AND THE HOURLY RATES FOR THE FIRM BE TAKEN FROM THEIR PROPOSAL THAT WAS PRESENTED TO THE BOARD DURING THE INTERVIEW SESSIONS AT THE LAST MEETING AND THAT THE BOARD REFERENCE THIS PROPOSAL REGARDING THE RATES.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye no no
MOTION CARRIED 4 aye, 3 no. DISCUSSION
Mr. Frank Kellert stated that at the interviews for the four law firms at the last meeting, the Board was presented with four very capable firms. In the case of two of the other three firms, other than the one mentioned in the motion, the district is either currently or have recently used their services on specific matters. Mr. Kellert said he assumed that the Board always has available other firms for special needs as that may become appropriate or necessary. That was his reason for omitting the mention of any other firms in the motion itself.
657.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
PERSONNEL AND ENCUMBRANCES
M-9
(continued)
Mrs. Terri Silver asked if they employed a firm as general counsel, who would recommend other firms to handle some cases?
Dr. Crawford said he hoped it would be a joint effort. He hoped that the in-house counsel, the firm the Board chooses, and the administration might make a joint recommendation to the Board, and then the Board make the final decision. Mrs. Parks asked for a list of the firms and the lawyers involved in the motion made by Mr. Kellert.
Mr. Kellert asked to make one correction to the record in regard to a citizen's comment. He noted that this was not the firm serving the district prior to going to in-house counsel. 5.
Recommend approval of Personnel and Encumbrances as listed on the following pages.
MOTION; SECOND;
Michael Carter Frank Kellert
MOVE FOR APPROVAL FOLLOWING PAGES. ROLL CALL
Mr. Mr. Mr. Mr.
OF
Kellert, Walker, Carter, Bogle,
PERSONNEL aye aye aye aye
AND
ENCUMBRANCES
AS
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
LISTED
ON THE
aye aye aye
MOTION CARRIED 7-0. DISCUSSION Mrs. Silver commented on how nice it was to see so many encumbrances for classroom teachers, using their allotment to spend money for their classrooms. She recommended changing the agenda so that the vote on encumbrances will come after the vote on purchasing and general business items. Mr. Bogle said if there were no objections, it would be good if they could bring that policy change back.
Mrs. Parks inquired about an encumbrance employing a person as a consultant who had resigned from the district last year. She inquired if this was appropriate according to Board policy. She thought they had to wait at least two years. Dr. Moore said in regard to retirement there are set timelines, but under resignations there is no set time. Mrs. Parks inquired about several encumbrance items.
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-9611104 through 11-9611112) written during the period 9/10/1996 through 9/30/1996 and purchase orders (11-9701892 through 11-9703073) written during the period 9/10/1996 through 9/30/1996. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
R. #409 APPROVAL OF PERSONNEL AND ENCUMBRANCES
658. MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
M-10=
PERSONNEL AND ENCUMBRANCES
(continued)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST P.O. # 9701892 TO 97003073 AND 9611104 TO 9611112 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. EDWARD ROMERO
DATE
659.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
PROFESSIONAL TECH] IICAL: Kathryn Rangel
Graphics Art Supervisor
9-03-96
725/05
$24,067.00
Anna Harman
Classen School of Advanced Studies Adjunct Instructor
8-23-96
435/00
$14.75 (Hourly)
Dan Bailey
Southeast Math Teacher
8-23-96
01/08/BA+
$24,725.00
Debra Barnes
Moon SED Teacher
8-20-96
03/04/BA+
24,805.00
Thea Benson
John Marshall Language Arts Teacher
9-01-96
01/03/BA
23,170.00
John Buckendorff
U.S. Grant I.S.S. Teacher
9-11-06
01/03/BA
23,170.00
Denise Cameron
Westwood .5 MR/LD Teacher
9-03-96
03/03/BA
12,180.00
Lourdes Charry
U.S. Grant Spanish Teacher
8-20-96
01/03/BA
23,170.00
Susan Combs
Capitol Hill Elem. 2nd Grade Teacher
8-26-96
01/03/BA
23,170.00
Aaron Fleming
Madison P.E. Teacher
9-12-96
01/03/BA
23,170.00
Jane A. Frame
Health Services Nurse
9-09-96
01/08/MA
25,535.00
Shalanda Freeman
Dunbar 5th Grade Teacher
9-03-96
01/03/BA
23,170.00
CERTIFIED:
I
660.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
;m -i 2
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NJkME
SITE/ ASSIGNMENT
CERTIFIED, COntS
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
9-03-96
03/03/BA
$24,360.00
Nancy Frissel
Adams SED Teacher
Ethel Grubbs
Taft I.S.S. Teacher
9-09-96
01/12/BA+
25,745.00
Chris Husted
Eisenhower SED Teacher
9-11-96
03/04/BA+
24,805.00
Pat Knott
Rogers Art Teacher
9-16-96
01/03/BA+
23,405.00
Annetta Murphy
Rogers Music Teacher
9-04-96
01/20/BA+
30,235.00
Kay Manning
Johnson Kindergarten Teacher
9-03-96
01/03/BA
23,170.00
Sonya Nichols
U.S. Grant Math/Science Teacher
9-12-96
01/11/BA+
25,440.00
Phyllis Price
Hoover MD Teacher
9-03-96
03/03/BA
24,360.00
Angela Ramirez
Hawthorne 2nd Grade Teacher
9-12-96
01/03/BA+
23,170.00
Susan Sanders
Lafayette P.E. Teacher
9-12-96
01/15/BA+
23,405.00
Tammy Stewart
Star Spencer Music Teacher
9-09-96
01/15/MA
27,335.00
Deena Thomas
Star Spencer .5 Language Arts Teacher
9-10-96
01/03/BA
11,585.00
661.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
:H-13
PERSONNEL ANU ENCUMBRANCES "I Coiit inuedT
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED, cont: Charles Tompkins
Nichols Hills SED Teacher
9-03-96
01/03/BA
$23,170.00
Larry Wise
Spencer P.E. Teacher
9-03-96
01/03/BA
23,170.00
Trent York
Edwards SED Teacher
9-09-96
01/03/BA
23,170.00
Carmena Aguillon
Hawthorne/HASS Assistant
9-16-96
103/01
$7,921.00
Rafaela Aguirre
Lafayette/HASS Assistant
8-20-96
103/03
8,019.00
Sandra Alvarez
Shield Heights/ Assistant
8-20-96
103/08
8,890.00
Ogla Avila
Shidler/HASS Assistant
8-28-96
103/01
7,921.00
Ahiezer Black
Douglass/HASS Assistant
9-09-96
103/01
7,921.00
Sheila Brown
Jackson .5 Clerk
9-03-96
130/01
4,370.00
Aurora Cabrera
Fillmore/HASS Assistant
9-05-96
103/01
7,921.00
Tammie Campbell
Quail Creek Hearing Impaired Assistant
9-16-96
101/01
7,813.00
Linda Camper
Telstar Prin Secretary
9-01-96
125/01
9,173.00
CLERICAL:
662.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
M-14
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CLERICAL, cont: Jorge Clark
Johnson/HASS Assistant
8-30-76
103/05
$8,552.00
Donna Eberhardt
Oakridge/Media Assistant
9-09-96
110/01
8,006.00
Cynthia Eggeling
Hoover .5 Clerk
9-11-96
130/01
4,372.00
Dulce Enriquez
Lee/HASS Assistant
9-13-96
103/01
7,921.00
Alberta Gaytan
Rancho Village/ HASS Assistant
9-03-96
103/01
7,921.00
Teresa Guster
Hawthorne .5 Clerk
9-12-96
130/01
4,370.00
Debra Harmon
Western Village Media Assistant
9-13-96
110/01
8,006.00
Yesenia Hernadez
Rancho Village/ HASS Assistant
9-06-96
103/01
7,921.00
Tamara Jones
Northwest Classen Registrar
8-23-96
131/01
8,914.00
Maria Juarez
Eugene Fields/ HASS Assistant
8-20-96
103/01
7,921.00
Janet Kendrick
West Nichols Hills Daycare Assistant
9-16-96
104/02
8,187.00
663.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
*15
TERHDNNEir7aroTrNCUHBRSNCE^~TUont3ZueaT
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CLERICAL/ cont; Vielka McCulloh
Britton/HASS Assistant
8-20-96
103/01
$ 7,921.00
Blanca McCracken
Columbus/HASS Assistant
8-23-96
103/01
7,921.00
Vanessa Martinez
Shidler/HASS Assistant
8-26-96
103/01
7,921.00
Sonia Navedo
AEF Special Center Secretary
9-13-96
140/01
9,591.00
Erica Paz
La f ayette/HAS S Assistant
9-19-96
103/01
7,921.00
Sayaratha Phoukham
Gatewood/AASS Assistant
9-19-96
103/01
7,921.00
Martha Ramirez
Lee/HASS Assistant
9-03-96
103/01
7,921.00
Maria Rendon
Southeast/HASS Assistant
9-10-96
103/02
7,921.00
Aldo Rodriguez
Northeast/HASS Assistant
9-17-96
103/01
7,921.00
Betty Simmons
Eisenhower Title 1 Clerk
8-26-96
111/03
10,047.00
Shannon Tofpi
Capitol Hill H.S. Library Clerk
8-20-96
130/01
8,741.00
Guadalupe Ybarra
Shields Heights/ HASS Assistant
9-11-96
103/01
7,921.00
Mariluz Zambrano
Fillmore/HASS Assistant
9-05-96
103/01
7,921.00
664.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
M-16
PERSONNEL AND'ENCUMBRANCES. (Cdhtinued)
PERSONNEL EMPLOYMENTS
N2kME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
HEALTH SERVICES: Aquila Cofield
Hoover/L.P.N.
8-20-96
155/04
$12,007.00
Terri Cooper
Johnson/L.P.N.
9-16-96
155/01
11,350.00
Hawthorne Entry Kitchen Assistant
8-26-96
471/01
$ 4,420.00
George Breger
Maintenance Carpenter
9-13-96
175/01
$18,108.00
Floyd Coleman
Maintenance Electrician
9-23-96
176/01
18,799.00
Helen King
Maintenance Painter
9-16-96
175/01
18,108.00
Johnny Mitchell
Maintenance Painter
9-13-96
175/01
18,108.00
Craig Powell
Garage Mechanic
9-16-96
175/01
18,108.00
Robert Witt
Maintenance Plumber
9-18-96
176/01
18,799.00
CHILD NUTRITION SERVICES: Linda Merrell SERVICE CENTER OPERATIONS:
665.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
M-17
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/IANE
ANNUAL SALARY
TRANSPORTATION:
Enoch Baca
Driver
8—26—96
105/02
$5,303.00
Kathy Boston
Bus Assistant
9-06-96
103/01
4,951.00
Christropher Eason
Driver
9-09-96
105/02
5,303.00
James Laws
Driver
9-09-96
105/02
5,303.00
Clyde McFadden
Bus Assistant
9-23-96
104/01
5,050.00
Kerry Nelson
Bus Assistant
9-23-96
103/01
4,951.00
Tracy Simmons
Driver
9-03-96
105/02
5,303.00
Gwendolyn Thompson
Driver
9-13-96
105/02
5,303.00
James Turner
Driver
9-16-96
105/02
5,303.00
Richard Young,Jr. Driver
9-09-96
105/02
5,303.00
666.
MINUTES OF THE REGULAR MEETING OP OCTOBER 7, 1996
N-18
personnel and encumbrances (Contxnuea)
PERSONNEL SEPARATIONS
SITE/ ASSIGNMENT
EFFECTIVE DATE
Willow Brook 3rd Grade Teacher
9-30-96
NAME RETIREMENT:
CERTIFIED:
Alene Dunlap
CUSTODIAL SERVICES:
James Dotson
Harding/Custodian
10-31-96
EXPIRATION OF EMPLOYMENT PERIOD:
CERTIFIED: Bob Hooper
Hawthorne 4th Grade Teacher
8-31-96
Marcie Thompson
Green Pastures 1st Grade Teacher
5-31-96
ABANDONED POSITIONS:
CLERICAL:
Molly Tavira
Johnson/HASS Assistant
8-20-96
Phillip Hawkins
Dunbar Class Size Assistant
8-20-96
Kaiser Class Size Assistant
8-22-96
Dyan Smith
.J
661. MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996 M-19
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS SITE/ ASSIGNMENT
NAME ABANDONED POSITION,
EFFECTIVE DATE
COnti
CHILD NUTRITION SERVICES: Moty Childs
Douglass Kitchen Assistant
5-30-96
Darrel Grant
Westwood Entry Kitchen Assistant
5-30-96
Shameka Lee
Westwood Kitchen Assistant
5-30-96
668.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
:M-20
l~
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCES SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
EXTENDED LEAVE OF ABSENCE:
CERTIFIED;
MEDICAL:
Sandra Breed
Horace Mann 1st Grade Teacher
8-30-96
Britton Media Assistant
9-13-96
CLERICAL: STUDY;
Deloris Cooks
CUSTODIAL SERVICES: MATERNITY:
Patricia Rodriguez
Jackson/Custodian
9-09-96
Arcadia/Custodian
11-27-96
MEDICAL: Doris Smith
10
669.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996 M-21
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CERTIFIED: Shelby Davis
Jefferson/MR Teacher
10-15-96
Cliff Eisenhower
Southeast/Math Teacher
09-27-96
Lynn Freeman
Adams/Special Education Teacher
09-20-96
Ronald Keown
Fine Arts/Music Teacher
10-10-96
Joleeta McClish
Moon/Health/PE Teacher
09-27-96
Mary Ellen Wallace
Special Services/Speech Language Pathologist
09-11-96
Irene Aguilar
Stand Watie/HASS Assistant
09-06-96
Rodney Euwins
Rockwood/Class Size Assistant
05-31-96
Avis Gaines
Stonegate/Financial Secretary
09-06-96
Janet George
Positive Tommorrows/ Social Worker Assistant
09-27-96
Patricia Hines
Moon/Financial Secretary
09-30-96
Rancho Village/ Special Education Assistant
09-26-96
Hoover/Financial Secretary
08-30-96
Robin Myers
Bodine/Class Size Assistant
05-31-96
Derrick Ross
Garden Oaks/Class Size Assistant
09-19-96
Shirley Smith
Rogers/Class Size Assistant
04-01-96
Frances Stevenson
Rockwood/Class Size Assistant
05-31-96
CLERICAL:
Phyllis Julian Peggy Murrell
-
11
670.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
u
M-22
r
PERSONNEL AND ENCUMBRANCES (Continued)
NAME
SITE/ASSIGNMENT
EPPECTI5rE DATE
CHILD NUTRITION: Denise Ahpeatone
Rockwood/Kitchen Assistant
05-30-96
Linda ThompsonBodley
Douglass/Entry Kitchen Assistant
05-30-96
Hazel Bunney
U.S. Grant/Entry Kitchen Assistant
10-16-96
Bertha Holland
Lee/Kitchen Assistant
05-30-96
Emmer Fowler
Westwood/Custodian
09-19-96
Monica McClendon
Hayes/Custodian
08-23-96
Master Control Room/Data Security Technican
09-06-96
Torria Bailey
Driver
08-23-96
James Hardeman,Jr.
Driver
09-20-96
Steven Waters
Driver
09-11-96
Alvin Griffith
Mechanic
09-27-96
CUSTODIAL SERVICES:
SERVICE CENTER OPERATIONS:
Michael Martin
TRANSPORTATION:
12
671.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
PURCHASING
MOTION: SECOND;
AND
GENERAL
M-23
BUSINESS
Michael Carter Tom Yeargain
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH N WITH ITEM C, ITEM J, AND ITEM K TO BE VOTED ON SEPARATELY WITH ITEM A BEING PULLED FROM CONSIDERATION TONIGHT AND ITEM K BEING AMENDED FOR GLOBAL MANAGMENT TO BE THE CONTRACTOR FOR ALL THREE SCHOOLS LISTED.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye
R. #410 APPROVAL OF PURCHASING AND GENERA BUSINESS ITEMS A THROUGH N WITH ITE C, J, AND K TO BE VOTED SEPARATELY AND ITEM A BEING PULLED FROM CONSIDERATION AND ITEM K BEING AMENDED AS SHOWN
MOTION CARRIED 7-0. Vote on item C •• ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye
R. #411 APPROVAL OF ITEM C
MOTION CARRIED 7-0. Vote on Item J ••
ROLL CALL
Mr. Mr. Mr. Mr.
R. #412 APPROVAL OF ITEM J
Kellert, Walker, Carter, Bogle,
aye aye aye abstain
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 6 aye, 1 abstain. Vote on Item K • ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
R. #413 APPROVAL OF ITEM K AS AMENDED
MOTION CARRIED 7-0. Item A was pulled from consideration at tonicrht's meet inc. A.
Recommend Approval to Grant Permanent Easement to Southwestern Bell at Webster Middle School.
Recommend approval to grant a permanent easement to Southwestern Bell Telephone to construct, operate, maintain, fence, and remove a communications equipment station at Webster Middle School to service telephone needs in that community for a fee payable to the District of $360.00. Legal description of the easement: A part of the Northwest Quarter of the Southwest Quarter of Section 27, T-ll-N, R-3-W, Oklahoma County, Oklahoma, being more particularly described as follows:
ITEM A PULLED FROM CONSIDERATION
r
672.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
M-24
PURCHASING AND GENERAL BUSINESS
(continued)
Beginning at a point 50 feet south of the centerline of S.E. 66th Street and 50 feet east of the centerline of south Santa Fe Avenue, thence east 30 feet, thence south 12 feet,thence West 30 feet, then north 12 feet to the point of beginning, containing 0.008 acres, more or less. This area includes an easement previously granted, dated November 18, 1984, and recorded in Oklahoma County, Book 5259, Page 0263. ITEM B. AGREEMENT WITH TRINITY BAPTIST CHURCH TO JSE ITS BUILDING DURING HVAC INSTALLATION AT SEVERAL SCHOOLS.
B.
ITEM C. AGREEMENT BETWEEN OKLAHOMA SITY SCHOOLS AND DOGS AGAINST DRUGS, INC.
C.
ITEM D. INTERLOCAIL AGREEMENT BETWEEN t-89 AND CITY OF DKLAHOMA CITY FOR â&#x20AC;&#x2DC;l.L. KING ELEMENTARY SCHOOL
'TEM E. APPROVAL K) PURCHASE ITEMS ?ROM VAN DE KAMP'S ?OR CNS
ITEM F. APPROVAL )F ITEMS LISTED jOR CNS
Agreement with Trinity Baptist Church to Use Its Building as an Educational Facility Because of Installment of HVAC at Various Schools. Approval of an agreement with Trinity Baptist Church to use its building as an educational facility for students from various schools as needed because of installment of HVAC in District owned school buildings. District to reimburse Trinity Baptist Church for use of utilities. District will fund custodial services and supplies. Agreement Between Oklahoma City Public Schools and Dogs Against Drugs, Inc.
Approval of an agreement between the Oklahoma City Public Schools and Dogs Against Drugs, Inc., for conducting drug searches at all middle and high schools for a total cost not to exceed $6,720.00. This purchase will be charged to 611-000-2600-340-000-0000-000-000 . The agreement has been reviewed by the District's Associate General Counsel. D.
Interlocal Agreement Between the Independent School District No. 89; School.
City of Oklahoma City and Martin Luther King Elementary
Approval of an interlocal agreement between the City of Oklahoma City and Independent School District No. 89 for the installation of playground equipment at Martin Luther King Elementary School. Approval to Purchase Items from Van de Kamp's Inc, Awarded to Quaker Oats Co., Quotation 8310.
Previously
Approval to purchase items from Van de Kamp's Inc., that were previously awarded to Quaker Oats Co., from Quotation 8310. Approval of Items Listed for Child Nutrition Services Approval of the following items for Child Nutrition Services. Items chosen were determined based on best quality and price. All purchases will be charged to Child Nutrition Services.
Quotation 8328 Commodity Meat Processing GORGES/TYSON FOODS C/O Midwest Brokerage
3 ounce Beef Patty, 90 Ct/Case Diverted Case/$11.98 Backhauled Case/$12.32 2.6 ounce Beef Patty, Diverted Case/$13.43 Backhaul Case/$13.76
Alternates:
102 Ct/Case
673.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
PURCHASING AND GENERAL BUSINESS
M-25
(continued)
PIERRE/HUDSON FOODS C/0 Action Foodservice Marketing
3 ounce Beef Patty, 140 Ct/Case Diverted/Backhauled Case/$15.01 2.35 ounce Beef Patty, 120 Ct/Case Diverted/Backhaul Case/$16.425
G.
Renewal of District-Paid Life and AD&D Insurance Coverage for All Employee Groups. ITEM G. RENEWAL OF
Approval for renewal of District-paid coverage for all employee groups.
life
and TVD&D
DISTRICT-PAID LIFE AND AD&D INSURANCE FOR ALL EMPLOYEE GROUPS
insurance^
Trans-General Life Insurance Company Life Insurance Accidental Death and Dismemberment Total Renewal Rate
H.
$.14/$1,000.00 $ . 03/$l'000.00 $.17/$1,000.00
Approval for Applied Geoscience Environmental Services, Inc., Drill two 4" Monitoring Wells at Alternative Middle School
to
Approval for Applied Geoscience Environmental Services, Inc., t<t> drill two 4" monitoring wells at Alternative Middle School, 721 W Britton Road, to evaluate hydrocarbon contamination. Upgrade of Lease on Copy System Used in Graphics Services; Corporation
Approval to upgrade lease from Xerox Corporation represents the balance of Board meeting). General 000-057.
J.
Xero:^
on copy system used in Graphics Services in the amount of $67,726.00, whiclli current contract (approved July 22, 1996 Fund Account 711-000-2640-430-000-0000
Item K as amended;
ITEM K. APPROVAL
Approval to Accept a Three Year Grant from U.S. Education for Foreign Language Assistance.
Department ot
Approval to accept a three year grant from the U.S. Department o Education for Foreign Language Assistance. This grant woultfi provide funding to implement and expand the study of foreign languages at the elementary school level.
u
TION OF EVEN STAR PROGRAM FROM AUGUST 30, 1996 THROUGH JUNE 30, 1997.
Contract for Custodial Services for Classen School of Advanced OF CONTRACT FOR Studies, Jackson Middle School, and Webster Middle School witli CUSTODIAL SERVICE Global Management Services, L.L.C. FOR CLASSEN SAS, Approval to contract for custodial services for Classen School o:; Advanced Studies, Jackson Middle School and Webster Middle School with Global management Services, L.L.C. Total expenditures not to exceed the amount of $306,564 will be charged to General Fund Account 711-000-2620-421-000-0000-000-049.
L.
ITEM I. UPGRADE 0 LEASE ON COPY SYSTEM USED IN GRAPHICS SERVICE
Evaluation of the Even Start Program from August 30, 1996 througli ITEM J. EVALUAJune 30, 1997, from Oklahoma City University.
Approval for the evaluation of the Even Start program from August 30, 1996, through June 30, 1997, from Oklahoma City University This expenditure is not to exceed $13,730.00 and is to be charged to Federal Fund 723-768-2123-320-000-0000-000-076 and has bee® approved on our Federal Education Grant and/or Programs.
K.
ITEM H. APPROVAL FOR APPLIED GEOSCIENCE ENVIRONMENTAL SERVICE TO DRILL TWO 4" MONITORING WELLS
JACKSON MIDDLE SCHOOL AND WEBSTE MIDDLE SCHOOL WIT GLOBAL MANAGEMENT SERVICES, L.L.C.
ITEM L. APPROVAL TO ACCEPT THREE YEAR GRANT FROM U.S. DEPT. OF EDUCATION FOR FOREIGN LANGUAGE ASSISTANCE.
674.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996 M-26
PURCHASING AND GENERAL BUSINESS ITEMM. APPROVAL TO ACCEPT FEDERAL MEDIATION AND CONCILIATION SERVICES GRANT.
M.
(continued)
Approval to Accept a Federal Mediation and Conciliation Service Grant
Approval to accept a Federal Mediation and Conciliation Service Grant. The total grant award in the amount of $90,148 would be used to employ a labor-management relations project coordinator, clerical support, and training for the establishment of a labormanagement relations board in our district. (ITEM N RELATES TO A BOND ISSUE PROJECT)
ITEM N. APPROVAL TO PURCHASE NEW ACOUSTICAL LAY-IN CEILINGS, CEILING REMOVAL, AND BATT INSULATION FROM COOLEY CONSTRUCTORS,
INC.
N.
Approval to Purchase New Acoustical Lav-in Ceilings, Ceiling Removal, and Batt Insulation from Cooley Constructors, Inc.
Approval to purchase new acoustical lay-in ceilings, ceiling removal, and batt insulation as needed for various sites throughout the District from Cooley Constructors, Inc., who submitted the lowest responsible bid based on the specifications and general conditions (3 bids received). Total expenditures are estimated to be $855,000 and are to be charged to Bond Fund Account 731-109OOOO-OOO-OOO-OOOO-OOO-OPU. Amount to be expended should not exceed the revised budget for these projects.
DISCUSSION Mrs. Parks inquired on item K, if Classen was being voted on as a middle school? Dr. Crawford explained that when they voted on custodial services for the high schools, there were too many employees to place if they added Classen as a high school. There is now a shortage of employees which enables us to make this recommendation and still be able to keep all of the existing employees in positions. In regard to item K, Mr. Carter commented that though the management at the top and the supervisor seem to be more than cooperative, it's hard to hold the person at the bottom accountable when they are only making minimum wage or just above. He said there seemed to be a problem with holding people over there and keeping the building clean in his district and at the high school where there are contracted services. He did not feel that he is getting his tax dollars money's worth. Mr. Bogle added that he had heard specific concerns about the organization that would be receiving the Jackson and Webster contracts tonight. Specifically at Southeast, he had heard many complaints about the quality of service being provided. He said he was surprised to see them recommended because many of the schools had been receiving favorable comments, but not the schools that this particular company is charged with. He said he would be interested in hearing of changes that Dr. Crawford said had been made in the last few weeks.
Mr. Yeargain said they had made some minor service changes there, but he was not happy with them. He mentioned that at the first of the year they threw a lot of effort and manpower into it, but now it seems to have vanished. He was surprised they were listed for Jackson and Webster. Mrs. Silver stated that the Board usually receives a list of the bids that different companies have bid on this to see how close they are, but they did not receive that this time. She said if more than one company has bid on these schools, she would like to see the variation in those bids.
Mr. Yeargain said his impression to begin with was that the Board was going to see how the high schools perform before they did the middle schools. He commented this is not a company that's doing a capable job. Dr. Crawford commented that to be either, but he did condition than they were observed the work of these
the schools were not what he would like them believe all high schools were in better last year at this time. He said he had two companies over the last several weeks.
675.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
PURCHASING AND GENERAL BUSINESS
M-27
(continued)
and he thought the work by Service Master is a lot better than it was 10 days ago and they have raised their salary schedule, also. He said the district does have a cancellation clause that will enable them to cancel the contract if we choose. Dr. Crawford noted that we are saving considerable dollars this year, and if the Board decides to outsource these three schools, they could save even more dollars. He stated that he is convinced that they will get better service than they are getting now. He said when this process was bid last summer, we had enabled ourselves to add on schools as availability had allowed, and we're simply referencing the bids that were let last summer. Three major firms bid these facilities last summer, and we decided to go with two of them to have competition. Dr. Crawford reported there had been considerable attrition by custodians, and we are working probably 25 custodians short at this time. He noted the district will have to hire about 25 custodians or we need to outsource these services. He noted that many principals and teachers that he has talked with seem very pleased with the services. He recommended that the Board give outsourcing additional time by approving these three schools. Mr. Yeargain asked what they would do with a little over a thousand dollars worth of cleaning equipment Webster Middle School had purchased? Dr. Crawford said it could be used at another school, reimburse their account for that amount.
and they would
Mrs. Silver stated that she did not know why they would choose to award a contract to someone they are not real happy with. She said everyone she had heard from seemed very happy with Global. She thought it might be an enhancement to other companies to do a better job if they don't get contracts when they are doing poor service. Mr. Bogle added that the 10 days of improved service may not be adequate to know they've made a permanent change in their approach to serving the district, and he would be hesitant to base any major new contracts on 10 days of service. Mrs. Silver inquired if there would be a significant cost difference if these were awarded to either of the other companies.
Dr. Crawford said there was not a significant cost difference, but he strongly recommended that the Board outsource these. He said if they decided to use one company to give all three of the contracts to, that could be done. He noted that he would hate to see them take a step backwards and have to try to find 25 custodians that they might be unable to find at this time.
Mr. Kellert stated that he agreed with most of what he had heard, and 10 days worth of improvement could have begun about the time it was contemplated this item would be on the agenda for tonight. He felt a company doing a better job and working conscientiously to serve the district, should be rewarded when the need arises to add schools. He asked if there would need to be anything significantly different in the motion if it were amended to award all three schools to Global? Mr. Bogle asked if there was a third company hired to do maintenance services for the district and if they were considered? Dr. Crawford said they were considered but companies do have a track record now.
it
was
felt
that
these
Mr. Carter commented that he did not feel the 10 days were adequate either. He said it was his understanding that when the Board approved this in the summer, it would be a trial test in the high schools for a year, and then be reviewed the following summer to see what the savings are and if the end product is better than what we were getting to begin with. He thought it looked like a short term test to award these contracts for three more schools after only 5 or 6 months, when he was expecting a year long test for those services. He felt he was mislead in the way this was presented to the Board, and could not really support spending any more money even if it is a savings when he doesn't know what kind of results they would be getting for a whole year.
676.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996 M-28
PURCHASING AND GENERAL BUSINESS
(continued)
Dr. Crawford noted there is a cancellation clause in those contracts, and if nonperformance is prevalent, they could be cancelled. He said you are saving considerable dollars, and he still feels we are getting much better performance than we were prior to this decision. Mr. Carter asked what they would do for custodians if they did decide to cancel these two services? Dr. Crawford said they would be able company, or could rebuild the force.
to outsource with some
other
Mr. Carter noted you can threaten them that you're going to fire them, but in the end they know they have us. Dr. Crawford reiterated that was the reason he was recommending staying with two companies, and Mr. Clark feels more strongly than some of you that the company that's doing satisfactory work should be the one that's rewarded with the new school. Dr. Crawford said he was concerned that they don't build a monopoly and let one company have all these schools until they really get a track record.
Mr. Carter said he agreed with having two services for the competition reason, but he was just under the impression they were going to do the high schools for a year and then evaluate the savings and production. Mr. Kellert said he would like to request that this item come back showing Global on all three schools. He noted in the high schools he had visited, there is a big difference in the work that is being done by these two companies. Dr. Crawford asked that the Board make a decision on outsourcing tonight since we are about 25 custodians short. He said we would really have to scramble to hire that many custodians if we choose to delay this item for a length of time.
Mr. Bogle requested the amount of change in the cost of this if Global had all three schools. Dr. Crawford said the amount of money would be less than the $306,564 listed in the agenda item. Mr. Kellert said he would be willing to amend the agenda item to reflect their actual bid price on a square foot basis plugged into the school, and then as a precaution that it would not exceed the amount on the agenda.
Mr. Carter said he would accept this amendment. Mr. Bogle said he thought they should listen to the superintendent's concerns about any one company having a majority of the work. He asked if Mr. Clark could tell them how many contracts Global would have relative to the other companies, so they could know what the balance is.
Mr. Clark said this would give Global 8 campuses and Servicemaster 3.
Mr. Yeargain noted that he wanted to be sure the superintendent understood what he is talking about regarding the three schools who have bought supplies. He asked if this money would be reimbursed to these schools who have bought the supplies out of their budget. Dr. Crawford said it would if the supplies have not been used, they would reimburse them properly.
He said
Mr. Walker said he was somewhat surprised as he thought they were going to give it a little more time to see how it's going, also. He expressed he was sorry to hear Service Master is not doing a good job, and he would hesitate to award them any other contracts. He asked if the numbers they have as far as savings are concerned were in-house costs based on full staff or with a short staff? Dr. Crawford said it was with full staff.
Mr. Walker stated he recalled that part of the problem with keeping the staff was that the turnover rate in custodial staff is extremely high, and they were losing a lot of people because it is not a high paying j ob.
677.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
PURCHASING AND GENERAL BUSINESS
M-29
(continued)
Dr. Crawford said principals are being urged to properly evaluate custodians and we're seeing all of them put forth a lot more effort. Those who are not willing to give the effort are leaving the district.
Mr. Walker inquired if there were any plans at this time to move forward with any other schools? Dr. Crawford said they hoped that the staff now is becoming more constant and there would be less attrition. There should be less attrition throughout the year, but with the Board's permission, we will continue to look at this. If we can get the satisfactory results we intend to get, we will bring some more recommendations as time goes on, but it probably will not be this soon. Mr. Yeargain said all three of these schools have repairs that need to be made to the roof and restrooms, and until these are done no one will be able to keep them looking like they should. Mr. Bogle asked if any employees were being terminated or removed from any assignments, and if the custodians currently assigned to these schools would be moved to another school in a parallel responsibility without a change in salary. Dr. Crawford said there would not be a change in responsibility may change to fit into other schools.
salary,
but
the
Mr. Bogle stated that he would like to see them replace employees on a regular basis rather than waiting 4 or 5 months and then saying we have a 25 employee deficit. This puts us in a position where we put you in a bind if we don't approve this recommendation, and I'd like to not be in that position again. What I would like to do is continue to reemploy people as janitors until we reach a point where we've had privatization long enough to do a comprehensive evaluation not only of the cost relative to what we would have spent using our own employees, but also an evaluation of work being done that would be more than just an opinion that it's better. If we could have some evidence that this is both cost saving and an improvement, that would be a great help to the Board. Mr. Bogle asked that no additional recommendations for privatization be brought to the Board until the Board has had a chance to have some objective evaluation of this program. Mr. Yeargain asked that item A regarding Southwestern Bell's request for an easement at Webster Middle School be pulled from the agenda until more information can be obtained on it. He said he would like to know what this will look like. Mrs. Silver wondered if it would be a tower for cellular use like they put in at Taft.
Mr. Bogle said without objection item consideration at Mr. Yeargain's request.
A
would
be
pulled
from
Mrs. Silver requested a list of the elementary schools where this program listed in item L would be. Dr. Sconzo said it was intended to be at all elementary schools. He noted it was not only language for elementary students but for inservicing teachers also. In regard to item N, Mrs. Silver asked if Board members could in the future get a list of where these items will be going. Dr. Crawford said these items are for the remainder of the budget for ceilings in the bond program. He said it will be as needed, up to the amount being asked to be approved. He said he would bring a list of the work as it is done. Mrs. Silver asked if all the schools that have received air conditioning had their suspended ceilings completed.
Dr. Crawford said there were still some problems in them, and we simply do not have enough dollars to fix all the ceilings. He said they had all been addressed to some extent in the schools that have air conditioning.
678.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
M-30
PURCHASING AND GENERAL BUSINESS
Mrs. Parks said on item N Douglass High School with class most of the ceiling be fixed over a year ago
(continued)
that there appear to be continual problems at the ceiling. She commented that in the French had dropped, and it was promised that it would but it had not been.
Dr. Crawford said they could not assure all schools they would be properly treated, but the schools needing the most treatment would be done. He said this was a sizable amount of money, and they would be able to address a lot of problems with that.
Mrs. Parks stated that this was part of the bond issue and the air conditioning has been installed at Douglass, but the ceiling is falling as a result of something. She thought this would be a part of the priority. Dr. Crawford said he would have it looked at. Regarding item C, Mrs. Parks asked if the company being used is the same company they have used in the past, and if it was a local company. Dr. Sconzo said they were based in Tulsa.
679.
M-31
TO;
BOARD OF EDOCATIOW
I hereby certify to the best of ny knowledge that the recomnendation for. expenditure of Bond funds for new aqouatical lay-in ceilings^ ceiling reaoval, and batt-JLngalation as needed for various sites through the District from Cooley constructors, Inc. in the Board of Education Meeting agenda of October 7^ 198.6 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election,
Date
u
r
680.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
K-3Z
r
(When Scheduled)
REPORT
EDUCATIONAL
BUSINESS
UNFINISHED
(NONE) BUSINESS
NEW
(NONE) CITIZEN S'
COMMENTS
(NONE) 5OARD MEMBERS' COMMENTS
BOARD
MEMBER S'
COMMENTS
Mrs. Silver reported that a lot of people are smoking in the stadiums at the games, but according to our policy there are supposed to be designated areas for that. She did not think there are any signs at any of the stadiums that show the designated areas or that have the extinguishing and disposable equipment that is supposed to be provided. She asked that this designation be made or the policy be changed in line with the actual fact.
In regard to the signing up for citizen's comments, Mrs. Silver asked that it be re-written to say that citizens must sign up prior to open session at 7:00-, which is more convenient, and would clarify that for the citizens since the actual meeting starts at 6:00 now.
IN - #411 PPROVAL FOR MPLOYMENT OF MR. ERRY WOLFE FOR OSITION OF DIRECOR OF BUSINESS PERATIONS, SCHEDLE 525. EFFECTIVl: 0/10/96
OP E N
MOTION: SECOND:
SESSION
Frank Kellert Michael Carter
MOVE THAT THE BOARD ACCEPT THE RECOMMENDATION FOR THE EMPLOYMENT OF MR TERRY WOLFE FOR THE POSITION OF DIRECTOR OF BUSINESS OPERATIONS EFFECTIVE: 10/10/96. SCHEDULE 525. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye no no
MOTION CARRIED 5 aye, 2 no. No action was taken regarding discussion of negotiations with employee groups or the employment of the Superintendent, and the renewal of the 1995-96 contract for the 1996-97 and 1997-98 fiscal years.
I. itkn UUOURNMENT h40 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 9:40 p.m. The motion for adjournment was made by Michael Carter and seconded by Terri Silver . On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
681.
MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1996
H-33 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Pres dent
Miiiy^tes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the 1996.
Board
of
Education
this
4^
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
o
. // Witness my hand and seal of this School District this / , 1996.
Education
(SEAL)
L_
day
r
682.
MINUTES OF THE SPECIAL MEETING OF OCTOBER 14, 1996
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER
89
OF
K-1
OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM
OKLAHOMA COUNTY,
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, OCTOBER 14, 1996, AT 6:00 P.M.
PRESENT;
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Deputy Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
ORDER
Mr. Ron. Bogle called the meeting to order. the invocation and led the flag salute. ROLL
CALL TO ORDER
Mrs. Thelma R. Parks gave ROLL CALL
CALL
At the time of the Roll Call, all seven (7) members of the Board were present.
Mr. Bogle stated that according to Board Policy B-19, BOARD MEETINGS, citizens are allowed to speak only in regard to items on the agenda requiring action of the Board at that meeting. The item calling for citizens' comments was omitted as an oversight in the forming of the agenda for this meeting. Mr. Bogle recommended that the agenda be amended to provide an item for citizens' comments. As there were no objections, this item was added to the agenda. CITIZENS
COMMENTS
CITIZENSâ&#x20AC;&#x2122; COMMENTJ
Theotis Payne, President, Dunjee All School Association, expressed thanks to the Board for considering their bid and proposal for the Dunjee School property. Virginia Walton, Dunjee All School Reunion, spoke of her desires to make a difference in the lives of citizens in the Dunjee community area. SPECIAL
BUSINESS
Approval of Proposal by Mr. Theotis Payne, Sr. and Dunjee AllSchool Association to Purchase the Former Dunjee School Property. Consideration of proposal by Mr. Theotis Payne Sr. and Dunjee AllSchool Association to purchase the former Dunjee School property, 12000 Northeast 42 Street, Spencer, Oklahoma, for $25,000. Mr. Payne will deliver a cashier's check in the amount of $25,000 as full payment for the property. MOTION: SECOND:'
L
Thelma R. Parks Tom Yeargain
MOVE FOR THE BOARD TO CONSIDER THE PROPOSAL BY MR. THEOTIS PAYNE AND DUNJEE ALL SCHOOL ASSOCIATION TO PURCHASE THE FORMER DUNJEE SCHOOL PROPERTY AT 12000 NORTHEAST 42ND STREET, SPENCER, OKLAHOMA, FOR $25,000 CONTINGENT ON PRESENTATION OF CERTIFIED FUNDS TOMORROW WHEN THE BANKS
SPECIAL BUSINESS
f
683.
MINUTES OF THE SPECIAL MEETING OF OCTOBER 14, 1996
F
H-2 OPEN IN ACCORDANCE WITH BOARD POLICY.
SPECIAL BUSINESS NOTE;
(continued)
This original motion was withdrawn so that a motion to suspend Board Policy F-12, SALE OR LEASE OF DISTRICT PROPERTIES, could be entertained and voted upon.
DISCUSSION Mr. Frank Kellert said he would like to offer a friendly amendment to this motion. Since today is a bank holiday, there is an issue with the transfer of certified funds. He asked to make the acceptance of this motion contingent upon the presentation of certified funds tomorrow when the banks open in accordance with Board policy.
Dr. Marvin Crawford gave a brief history of the Board's decision to declare the Dunjee property surplus allowing it to be put up for sale. He reported on the two appraisals obtained by the district in 1994. Dr. Crawford recommended that the Board go forward with this project. Mr. Kellert said as stewards of public funds and public property, it is the responsibility of the Board to dispose of property when it is necessary in a responsible way. He said it appeared to him that what the Board is doing in working with the Dunjee group is essentially getting approximately two and a half years worth of lease payments in cash. Mr. Kellert expressed that to be able to get two and a half years of lease payments cash in advance without any further potential liability to the district with regard to the property would be good business. Also, the leases held by the district are only on a year to year basis, and the Board has no assurance of the renewals of those. He thought it was a good thing to do for the community and was also a sound business decision on the part of the Board.
Mrs. Terri Silver offered a motion to set aside Policy F-12 (SALE OR LEASE OF DISTRICT PROPERTIES), which addresses the deposit to be made by the bidder, since that had not been done, and continue with this transaction. Mr. Bogle asked if that could be made a part of the main motion? After consideration, Mr. Bogle said the motion on the floor would have to be withdrawn.
Mrs. Lambeth noted that if there were no objections, and Mrs. Parks wanted to withdraw the motion, so the Board could take care of setting aside the policy first, she could then enter the motion again. Mrs. Parks agreed to withdraw the motion. MOTION: SECOND;
Terri Silver Frank Kellert
i. #413 APPROVAL TO MOVE THAT THE BOARD SUSPEND THE PORTION OF POLICY F-12 (SALE OR LEASE SUSPEND PORTION OF DISTRICT PROPERTIES) THAT DEALS WITH THE FIVE PERCENT DEPOSIT BY )F POLICY F-12 BIDDERS IN THIS INSTANCE. DHAT DEALS WIIH OJE FIVE PERCENT DEPOSIT BY BIDDER^ aye ROLL Mr. aye Mrs. Silver, Kellert, [N THIS ITEM ONLY
CALL
Mr. Mr. Mr.
Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye
Mrs. Parks, Yeargain, Mr.
aye aye
684.
MINUTES OF THE SPECIAL MEETING OF OCTOBER 14, 1996
SPECIAL BUSINESS
MOTION; SECOND;
H-3
(continued)
Thelma R. Parks Tom Yeargain
MOVE FOR THE BOARD TO CONSIDER THE PROPOSAL BY MR. THEOTIS PAYNE AND DUNJEE ALL SCHOOL ASSOCIATION TO PURCHASE THE FORMER DUNJEE SCHOOL PROPERTY AT 12000 NORTHEAST 42ND STREET, SPENCER, OKLAHOMA, FOR $25,000 CONTINGENT ON PRESENTATION OF CERTIFIED FUNDS TOMORROW WHEN THE BANKS OPEN IN ACCORDANCE WITH BOARD POLICY. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
R. #414 APPROVAL OF PROPOSAL BY MR. THEOTIS PAYNE AND DUNJEE ALL SCHOOL ASSOCIATION TO PURCHASE DUNJEE SCHOOL PROPERTY FOR $25,000
MOTION CARRIED 7-0.
DISCUSSION Mrs. Silver reported that all parties who bid on this proposal, did not put a deposit down. Mr. Bogle explained that bidders were advised bystaff that they did not need to follow Board policy. He added that the Board feels strongly that Board policy needs to be followed or changed if it isn't enforceable. In this instance, he said the Board would presumably wave that portion of the policy, which would require a two thirds majority. ADJOURNMENT
There being no further business, the meeting adjourned at 6:29 p.m. The motion for adjournment was made by Frank Kellert and seconded by Kenny Walker. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
u
R. #415 ADJOURNMENT 6:29 P.M.
f
685.
MINUTES OF THE SPECIAL MEETING OF OCTOBER 14, 1996
M-4 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Pr sident
Minutes
approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
by the 1996.
Board
of
Education
day
this
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. ^zWitness my^ hand and seal of this School District this of , 1996.
;, Oklahoma City (SEAL)
Education
day
686.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996
M-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA,
89
OF
(AUDITORIUM) TkDMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, OCTOBER 21, 1996, AT 6:00 P.M.
PRESENT;
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District i Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member Member
ABSENT:
Michael Carter, District 6
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Deputy Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T 0
0 R D E R
CALL TO ORDER
Mr. Ron Bogle called the! meeting to order.
ROLL
C A L L
ROLL CALL
At the time of the Roll Call, four (4) present, Mrs â&#x20AC;¢. Thelma R. Parks arrived at 6 arrived at 6 : 09 p.m.
EXEC U T I V E MOTION: SECOND:
S E S S I 0 N R. #416 EXBXUIIVE SESSION 6:06 P.M.
Kenny Walker Terri Silver
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING TkDMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C: A DISCUSSION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING ITEMS OF LITIGATION RESULTING FROM SPECIAL EDUCATION CASES (CIV 95-0736M; FEDERAL COURT); AND D: DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS. ROLL CALL
Mr. Mr.
Kellert, Walker,
MOTION CARRIED 4-0.
aye aye
Mrs. Silver, Mr. Bogle,
aye aye
The Board went into Executive Session at 6:06 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Frank Kellert, and Kenny Walker; Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; and Rosa Lambeth, Deputy Clerk.
IN
OPEN
MOTION: SECOND:
SESSION Terri Silver Frank Kellert
R. #417 RETURN TO OPEN SESSION 7:00 P.M.
r
687.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-2
IN OPEN SESSION
(continued)
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
MOTION CARRIED 6-0. Mrs. Thelma allegiance.
R.
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
aye aye aye
The Board reconvened at 7 : 00 p. m.
Parks
gave
INTRODUCTION
OF
the
invocation
and
led
the
pledge
of
VISITORS
Mrs. Parks thanked patrons who had attended town meetings, and had come to the meeting because of their interest in what Board members are doing. CITIZEN
COMMENTS
1.
Larry and Marie Strunk, patrons from Fillmore Elementary School, spoke regarding students being bused a long distance from their school while the air conditioning is being installed.
2.
Carl Hooten, patron, Elementary School.
3.
Kerri Floyd, patron, spoke of the air conditioning being installed at Fillmore Elementary School, and the movement of students while this is being done.
4.
Larry Floyd, patron, also spoke of the distance students were going to be bused during the installation of air conditioning at Fillmore Elementary School.
5.
Doris F. Walker, patron of Northeast High School, spoke of concerns with the redistricting of the schools.
6.
Malcolm Xavier McCormick, patron, voiced his concerns regarding the schools being returned to the neighborhood concept.
7.
Terry Harris, John Marshall Booster's Club, noted many positive things happening in the Oklahoma City Public Schools. He requested an adjustment in the time of the redistricting meeting for John Marshall High School.
8.
Tammy Webb, patron from Telstar Elementary School, concerns regarding this school,
9.
Danella McCloud, parent from Telstar Elementary School, spoke of incidents regarding her children at Telstar Elementary School.
10.
Anita Redmond, patron, spoke of concerns regarding busing of children from Fillmore Elementary School during installation of air conditioning.
11.
Corean Brothers, commented on different concerns she had regarding busing of students, tardies, and bond fund money.
spoke of
a
lack of discipline
at Telstar
spoke of many
688.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-3
M E M B E R S'
BOARD
BUSINESS/COMMENTS
BUSINESS
1.
Approval to suspend that part of Board Policy B-30; BOARD POLICY ADOPTION AND REVIEW, that requires a two week waiting period; and immediate adoption of changes in Policy B-20; BOARD MEETING ORDER OF BUSINESS, as shown on the following pages.
MOTION; SECOND;
Frank Kellert Terri Silver
MOVE FOR APPROVAL TO SUSPEND THAT PART OF BOARD POLICY B-3 0; BOARD POLICY ADOPTION AND REVIEW, THAT REQUIRES A TWO WEEK WAITING PERIOD; AND IMMEDIATE ADOPTION OF CHANGES IN POLICY B-20; BOARD MEETING ORDER OF BUSINESS AS SHOWN. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
aye aye no
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no aye
MOTION CARRIED 4 aye, 2 no. 2.
R. #418 APPROVAL TO SUSPEND THAT PART OF BOARD POLICY B--30 THAT REQUIRE A TWO WEEK WAITING PERIOD: AND IMMEDIATE ADOPTION OF CHANGES IN POLICY B-20; BOARD MEETING ORDER OF BUSINESS AS SHOWN
Approval of the 1996-97 Estimate of Needs as shown. (Ref. O.S. 1991 ยง 3001)
MOTION; SECOND;
Terri Silver Kenny Walker
MOVE FOR APPROVAL OF THE 1996-97 ESTIMATE OF NEEDS1 AS SHOWN.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
aye aye no
Mrs . Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
R. #419 APPROVAL OF 1996-97 ESTIMATE OF NEEDS AS SHOWN
MOTION CARRIED 5 aye, 1 no. DISCUSSION
u
Mr. Frank Kellert questioned if the intent of the change on Board Policy B-2 0 was to put the encumbrance portion of items in proper order so that the encumbrance will not be approved before the item. Mrs. Terri Silver said that was the intention. Mrs. Parks said it was her understanding that the suspension of this particular Board policy was for last week's meeting only. She noted that she had a problem with this being a permanent suspension of Board Policy B-20, because she thought some items should be delayed in order to discuss and allow more information to be given to Board members. She said she was not in favor of this change.
BOARD
MEMBERS
COMMENTS
Mr. Tom Yeargain reported on reactions of patrons at the town meetings for discussion of the neighborhood schools. He said the plans they have made are not final, and reported some things need to be changed, especially in regard to Capitol Hill High School. He noted that they may have to have more than 1 or 2 sessions on this. He reaffirmed that this is the people's project as well as the Board's.
BOARD MEMBERS' COMMENTS
689.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996
M-4 BOARD MEMBERS' COMMENTS
(continued)
Mrs. Parks again expressed appreciation to patrons who attended the area meetings on redistricting. She said the patrons of her district are very concerned about the schools and BioMed Program at Northeast High School. She stated she was asked the intent of the Board regarding closing Douglass or Northeast High School. Mrs. Parks had told them it was not the intent to close either of these schools, but they were still concerned because of the comments in the newspaper. She said before this is all over she hoped the questions would be answered and patrons will know exactly where things are. She encouraged patrons to come and express their feelings, and not to ever be intimidated in to not coming to the meetings. Mrs. Parks reported that she attended the Mayor's luncheon meeting for disabled concerns. She said 78 art posters were delivered to the luncheon and posted around the walls to be judged by the 36 members of the Board of Directors. She noted that she was very proud that Douglass High School won first place and third place in the poster drawings. Mrs. Parks inquired if the Board members would have a table at the Wall of Fame dinner to be held on Wednesday evening. She said in regard to Mr. Darrel Shepard, that he is going to be sorely missed because of all of the things he has done for this school district. She asked that a letter or resolution be sent to Mr. Shepard thanking him for all of the services that he has rendered to this district, and that it be done soon. Another thing Mrs. Parks asked was if there would be a bus provided for students to ride home who live less than a mile and a half from school, but stay after school for sports activities? She asked that staff and the Board take this into consideration as they continue to discuss the redistricting of schools. She said she hoped money saved on transportation if they return to the neighborhood schools, would be used for school supplies. She commented that the school buildings are looking nice, and thanked Mr. Clark and his staff for making the buildings look like they should look. Mr. Bogle commented that in regard to activity buses, that it seemed ironic that they would move children back to neighborhood schools to provide an opportunity for more before and after school activities, and then remove the means by which children might participate in those activities via transportation. He expressed hope that the plan that is brought back to the Board would not eliminate activity buses from the plan.
Mr. Kellert noted that he had received calls also in regard to the redistricting. He said he had generally categorized the calls into three categories. Some of the parents wanted to return their children to the neighborhood middle and high schools, and some of the parents wanted their students to stay where they have started and made an investment in that school, and he had assured them they would have this choice. He said at least two calls were from parents who are already in their neighborhood school, but they don't want someone else's family to have the same opportunity, and he did not know how to answer these calls. Mr. Kellert explained a comment he had made at another Board meeting in regard to smaller attendance in some high schools. He said his thoughts were for educational purposes only.
Mrs. Parks noted that the forum for redistricting had not been held at Douglass or Star Spencer High Schools. She said she was sure there would be some suggestions about what could be done about the curriculum there and what might be done to motivate students to come to the district. She said she is hoping parents at those two schools can come forward with suggestions about what can be done for those schools.
690.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 J
M-5 BOARD MEMBERS' BUSINESS/COMMENTS
10-9-96 OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
B-20
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
'EsZafc/isAinff £xce//cnce"
9-9-96
BOARD MEETING ORDER OF BUSINESS
At the regularly scheduled monthly business meeting of the Board, the following order will be used unless modified beforehand and
printed in the agenda: CTkLL TO ORDER EXECUTIVE SESSION
INVOCATION - PLEDGE OF ALLEGIANCE ROLL CTkLL INTRODUCTION OF VISITORS MINUTES OF PREVIOUS MEETING(S)
CITIZENS' COMMENTS BOARD RECOGNITIONS BOARD MEMBER COMMENTS/BUSINESS LEGAL REPORT
TREASURER'S REPORT SUPERINTENDENT'S REPORT PERSONNEL-,—PAYR^ife-AND ENCUMBRANCES
PURCHASING TU^D GENERAL BUSINESS
PERSONNEL, PAYROLL AND ENCUMBRANCES
EDUCATION REPORT (WHEN SCHEDULED) UNFINISHED BUSINESS
A-4
1 of 2
691.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-6
BOARD MEMBERS' BUSINESS/COMMENTS
*NEW BUSINESS
CITIZENS' COMMENTS,
(continued, if needed)
BOARD MEMBER COMMENTS EXECUTIVE SESSION, continued, if needed
ADJOURNMENT The agenda may be reorganized at any meeting by. a vote
of
the
majority of the Board. *"New business" is any matter not known about or which could not
have been reasonably foreseen prior to 'the time of posting the agenda.
A-5
2 of 2 (B-20)
692.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996
={
M-7 BOARD MEMBERS' BUSINESS/COMMENTS
CERTIFICATE OF APPROPRIATIONS S. A. & I. NO. 165(1985) FOR THE FISCAL YEAR ENDING JUNE 30, 1997, OKLAHOMA COUNTY Original to the Clerk, Duplicate to the Treasurer, Triplicates for the Co. Clerk's Files To the Clerk and Treasurer, Board of Education of School District No. 89 This is to certify that the County Excise Board relying upon the financial statements contained in your Budgetary request has made appropriations authorized by statute for the operation and maintenance of your School District for the ensuing fiscal year. To meet the requirements for the several items of appropriation as approved they have accordingly appropriated all available surpluses, revenues, and the proceeds of ad valorem tax levies, as hereinafter set out. GENERAL FUND Amount Amount Approprt'd BUDGET FINANCE Approved PURPOSE OF APPROPRIATION 8,239,168.90 154,273,150.67 Surplus Cash of prior year 1. Current Expense Revenues; 2. Capital Outlay 3. 4. 112,756,825.00 Total Misc. Revenue 5. 6. 36,604,872.45 Ad valorem Tax required (1) 7. Reserve for Interest on Warrants Transfers payable Total Approved for Transfers 157,600,866.35 154,273,150.67 Total Appropriated Grand Total Appropriations 3,327,715.68 Delinquency Reserves 157,600,866.35 Total Gross Requirements (1) BUILDING FUND Amount Amount Approprfd BUDGET FINANCE Approved PURPOSE OF APPROPRIATION 326,924.99 5,083,446.35 Surplus Cash Prior Year Current Expenditures Protest Tax Refunds Repair of School Buildings Estimated Miscel. Receipts Purchase of Furniture Tax in process of Collection Interest on Warrants 5,232,173.50 5,083,446.35 Ad valorem Tax Required Total 475,652.14 Delinquency Reserve 5,559,098.49 5,559,098.49 Total Appropriated (2) Total Gross Requirements (2) SINKING FUND Amount Amount Approprt'd BUDGET FINANCE Approved PURPOSE OF APPROPRIATION 460,072.09 10,516,056.19 Surplus Total Requirements per Budget 10,558,783.31 502,799.21 Ad valorem Tax Required Delinquency Reserve 11,018,855.40 11,018,855.40 Total Appropriated (3) Total Gross Requirements (3)
Valuation Excluding Homestead Exemptions Ad valorem Tax Levies Required This County 1,017,100,634.00 General Fund Joint With Logan 855,247.00 Building Fund Joint With Sinking Fund Joint With Joint With Joint With Joint With Total Valuations Certified 1,017,955,881.00 Certified at Oklahoma City, Oklahoma, this 8th day of October, 1996
Carolynrvyaudill, County Clerk Secretary of the County Excise Board
A-6
35.96 5.14 10.37
693.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-8 LEGAL REPORT
EREASDRER'S REPORT
REPORT
LEGAL
Mrs. Tammy Carter, Associate Counsel, said she did not have anything to report. TREASURER' S
REPORT
Mrs. Sandy Henry, Treasurer, presented a routine Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.)
O’ERINTENDENT’S REPORT
R. #420 APPROVAL OF AGREEMENT WITH "CHANNEL ONE" COMMUNICATIONS CORPORATION FOR EDUCATIONAL TV PROGRAMMING
SUPERINTENDENT' S 1.
REPORT
Approval of an agreement with "Channel One" Communications Corporation to provide educational programming without charge or fee to each secondary school in the district. Programming to consist of a daily newscast, instructional support programming, necessary satellite receiving systems, VCR equipment, televisions, wiring, etc., to receive the programs and create an intra-school television system.
MOTION: SECOND:
Frank Kellert Tom Yeargain
MOVE FOR APPROVAL TO ACCEPT THE RECOMMENDATION TO ENTER AGREEMENT WITH CHANNEL ONE AS DESCRIBED IN THE AGENDA ITEM. ROLL CALL
Mr, Mr, Mr.
Kellert, Walker, Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
INTO
AN
aye aye no
MOTION CARRIED 5 aye, 1 no. DISCUSSION Dr. Sconzo presented information regarding the "Channel One" agreement, and then showed a six minute video giving a representation of what the daily show is like and in addition, what the commercials are going to be like. Dr. Sconzo said from an educational standpoint, the program from "Channel One" is very appropriate and thought provoking. He asked that the Board consider this recommendation as an action item at this meeting.
Mrs. Silver asked what class the program would be shown in? Dr. Sconzo said it would be left up to the discretion of each school because of the variation in schedules from school to school.
Mrs. Silver questioned how they would know if they are really showing it as they are required to? Dr. Sconzo said it was an honor system, because there is no monitoring system for it. Mrs. Parks asked when they plan to implement this? Dr. Sconzo said it would not be before twelve months. Mrs. Parks asked if this would be a part of the curriculum that would be monitored by someone in the district? Dr. Sconzo said it would, because it would be considered a part of the district's instructional program.
Mr. Kenny Walker questioned if this would be optional or if every school will be committed to have it? Dr. Sconzo said under the agreement every school would have to air "Channel One" newscasts at least 95% of the days that schools are in session. Mr. Kellert asked if there were any difficulties with any of the school principals supporting it? Dr. Sconzo said there was 100% interest for pursuing the implementation of this.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996
SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle asked Dr. Sconzo to review the equipment that would be provided to the district. Dr. Sconzo said a television monitor is installed in every classroom in the school and all the associated wiring that is required to support that. He said there is a VCR unit for every four or every six television monitoring units. Dr. Sconzo noted the persons picking up the tab are the commercials. He said use of the equipment other than having to air the daily news, is left up to the schools.
Mr. Bogle asked if there had been an evaluation on the instructional impact of "Channel One"? Dr. Sconzo said based on his knowledge and discussions with colleagues in other districts, the instruction is really in exposing students to various current events through the daily newscast. In regard to curriculum, the impact would be capitalizing on that current event to either reinforce or teach new information, particularly in the area of social studies. Mrs. Parks inquired what would happen if some teachers don't want to do this? Dr. Sconzo noted that if we do not live up to the agreement or if at some point in time we decided we did not want to continue with the program, there is within the agreement a 30 day notification clause where the agreement would be voided and the equipment picked up by "Channel One" Communications. In response to the time taken from class for this. Dr. Crawford said that it has not been decided to have this during social studies periods, because most districts have it during an activity period during the day.
Mr. Walker asked if there was a philosophical problem when we tell parents not to allow their kids to watch television, and then we bring in TVs, and they are watching it at school. Dr. Sconzo said stated in that context, it is a mixed message, but the message they have stated repeatedly is not, "Don't watch TV," but to monitor and control what is being watched. Mrs. Silver suggested that if this is implemented, we do a better job of promoting it to parents before they find out about it. She felt that parents wouldn't object to their children seeing it if they know it's going to be shown. It's when parents find out after it has been shown that would bother them. She assumed that a child will be excused from watching this if the parents request it. Dr. Sconzo said they would make that very clear.
Mr. Bogle asked what the subscription rate of this program is in other districts? Dr. Sconzo said that nationally it would be about 35% of the secondary schools in the country having "Channel One."
u
In response to questions. Dr. Sconzo said the repair and maintenance of the equipment would be the responsibility of the "Channel One" Communications Company not the school district.
Mr. Bogle questioned how we can be sure this is content that meets our community standards? Dr. Sconzo noted that each of the newscasts is typically dedicated to a world current event, rather than a newscast kind of show with a series of reports on different events. Mr. Bogle asked if it would always be national product advertising or if it would sometimes be local? Dr. Sconzo said it would all be on a national level.
Mrs. Parks inquired if Dr. Sconzo had visited with anyone in the local, district, or state area that have actually used this? Dr. Sconzo said he had and what he had heard from a local private school and a surrounding public secondary school is positive regarding the program. Mr. Walker expressed a desire that the Board be kept abreast of what the plan is, how schools or parents can opt out of the option plan for parents and students, how parents will be notified, and a general update as it progresses before it is all installed. Dr. Sconzo stated that staff will commit to a monthly progress report on the status of the program;
M-9
695.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-10
SUPERINTENDENT'S REPORT
(continued)
Mr. Walker asked if legal counsel had reviewed the contract? Mrs. Carter said she had reviewed it and it is exactly as Dr. Sconzo has indicated to the Board. PARENTS AS EEACHERS REPORT
2.
Parents As Teachers Report
Mrs. Joyce Henderson, Director of School/Community Affairs, presented the goals of the Parents As Teachers Program, and gave a brief overview of the program. Mrs. Henderson introduced Ms. Ann D. Henderson, the Coordinator of PAT; Ms. Mary Anne Taylor, Ms. Jackie Ledbetter, and Ms. Stephanie Buckner, the Parents As Teachers educators; and Ms. Kimberly McGee and Shana Dawson, Parents As Partners staff. Members of the staff presented some other perspectives of the program to the Board. Board members were then given an opportunity to ask questions about the program.
REMARKS
In response to a Board member's inquiry. Dr. Crawford noted that staff had surveyed a number of facilities in the district to be used for locating students during the installation of the air conditioning in some of the schools. He said they had found one facility that did meet fire code and they would be transporting students to that facility. In regard to Fillmore Elementary School, Dr. Crawford said the process and schedule had been dispersed to parents, but since we were able to make the roof cuts on that facility during the fall break, students would not be moved out of that school. He said when it is necessary to transport students to another facility, every precaution would be made. The transport would be safe and the campuses used will be disciplined and well supervised. Dr. Crawford said he felt very comfortable with the procedure to this point.
Mr. Yeargain said he had no problem with them being transported, he had wondered if they could find another site to use. In regard to additional neighborhood meetings. Dr. Crawford said there would be at least twelve more of those held throughout the City over the next 10 days, and Mrs. Joyce Henderson would have those schedules available. Mrs. Parks had some questions about out-of-district travel. She asked why some people had to use personal funds while others were paid by some other fund.
PURCHASING
i. #421 APPROVAL OF PURCHASING AND GENERAL BUSINESS [TENS A THROUGH E EXCEPT ITEM B.
MOTION; SECOND:
AND
GENERAL
BUSINESS
Terri Silver Frank Kellert
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH E AS LISTED ON THE FOLLOWING PAGES EXCEPT ITEM B. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
MOTION CARRIED 4 aye, 2 no.
aye no aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no aye
696.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996
PURCHASING AND GENERAL BUSINESS
A.
M-11
(continued)
Renewal of Contracts with Trade Unions listed, setting Wages and Benefits
Approval to renew contracts with the following Trade Unions setting wages and benefits:
A. RENEWAL OF CONTRACTS WITH TRADE UNIONS
Union Local 627, Operating Engineers, Hoisting and Portable (Heavy Equipment Operators) Union Local 329, Carpenters, Millwrights, and Piledrivers Workers' Local 94, Heat and Frost Insulators and Asbestos Workers Union Local 807, Painters and Allied Trades Union Local 1141, International Brotherhood of Electrical Workers Union Local 344, Plumbers and Pipefitters B.
Approval of Blanket Purchase Order for Science Fair Activities; Aerospace Science and Technology Education Center from September, 1996 to May, 1997. Approval of a blanket purchase order for Science Fair Activities (Consultant Fees) for Curriculum Services from Aerospace Science and Technology Education Center from September, 1996, to May, 1997, in the amount of $9,000. This expenditure has been approved on our Federal Educational Grant and/or Programs.
C.
Agreement between the Department of Human Services and Emerson Alternative Educations's GED Testing Center for Reimbursement of GED Testing Fees for Persons Receiving AFDC.
Approval of an agreement between the Department of Human Services and Emerson Alternative Education's GED Testing Center where DHS will provide funding in order to pay for GED testing fees for persons receiving AFDC participating in the Education, Training and Employment Program. The GED Testing Center is the authorized provider to keep and administer the GED and is entitled to receive reimbursement, not to exceed $30.00 per test, not to exceed three tests per year, per participant. D.
Approval to Purchase Helmets and Shoulder Pads Schools from Riddell All American.
for Use by High
Approval to purchase helmets and shoulder pads for use by high schools from Riddell All American. This expenditure in the amount of $16,500.49 (manufacturer's price) is to be charged to General Fund Account 711-026-1000-650-800-7100-000-000. E.
Approval to Purchase Two (2) Brush Chippers for Use by Service Center Custodial (Lawn Crew) from G & R Eguipment Company, Inc.
Approval to purchase two (2) brush shippers for use by Service Center Custodial (Lawn Crew) from G & R Equipment Company, Inc., who submitted the low bid (8 received) meeting specifications. This expenditure in the amount of $16,400 will be charged to General Fund Account 711-000-2600-740-000-0000-000-049. DISCUSSION
Mr. Bogle said the Superintendent had requested Purchasing and General Business be withdrawn from action has previously been taken on that item.
that Item B on consideration as
Mr. Walker inquired on Item A, why the district has contracts with trade unions?
B. THIS ITEM WAS PtTT.T.PD FROM CONSIDERATION BECAUSE IT HAD BEEN APPROVED PREVIOUSLY
C. AGREEMENT BETWEEN DHS AND EMERSON ALTERNATIVE EDUCATIONâ&#x20AC;&#x2122;S GED TESTING CENTEl
D. APPROVAL TO PURCHASE HELMETS AND SHOULDER PADS FOR USE BY HIGH SCHOOLS FROM RIDDELL ALL AMERICAN E. APPROVAL TO PURCHASE 2 BRUSH CHIPPERS FOR USE BY SERVICE CENTER LAWN CREW
697.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-12
PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Nick Kelly, Director of Budget and Financial Management, explained that from time to time the Service Center, particularly on the Bond Issue, may have need for certain trade union workers on a particular project. When those workers work for the district, they come with a specified union wage and paying specified union fringe benefits. These contracts give the option of using these trade unions and paying the union wages if the district desires to use those workers.
Mr. Walker asked where we would get workers if we did not get them from the trade unions? Mr. Kelly said they would be our own employees who work for the district. Dr. Crawford said the reason this contract is important that we have some employees now working for us that concept. He said there would be some instances when need to be asked to consider employees of this nature always the case.
this evening is are under this the Board would but that is not
Mr. Walker asked if we have employees of the same type and hire union employees, would the union laborers get paid more than regular employees? Mr. Kelly noted that in some instances that would be true. Mr. Walker asked what the benefit to the district would be? Mr. Kelly said the contract simply states what wages and benefits the contract calls for. Also, he said the judgment of the individuals who hire for projects at the Service Center would be used as to whether or not to use these particular individuals or to hire on full time people for the district as some of these are for a temporary period to accomplish a specific project. Mr. Walker questioned if they get benefits through the school district? Mr. Kelly said they do not, but their benefits are paid to and distributed through the union.
Mrs. Parks said it had been brought to her attention that blanket purchase orders are being used very loosely by high schools. She asked if we know what high schools are going to get this athletic equipment? Mr. Belphry Dean, Administrator of Purchasing, said they were Star Spencer, U.S. Grant, Douglass, Capitol Hill, Southeast, Northwest Classen, Northeast, and John Marshall High Schools. Mrs. Parks said she had been informed that all high schools don't always get things that the Board approves. She said that is the reason she had asked for those, so when someone comes and says they didn't get their share, she would tell them yes they did because Mr. Dean said they did. Mr. Walker asked if this equipment would be for this year or next year? Mr. Dean said they would get it as soon as they could order and get it in. He said these items are for replacement of unserviceable items, and they will take inventory when the season is over. PERSONNEL,
1.
R. //422 APPROVAL TO SCHEDULE A COMPLAINT HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIGDEZ AT SPECIAL MEETING ON MONDAY, DECEMBER 9, 1996 AT 6:00 P.M.
PAYROLL,
AND
ENCUMBRANCES
Complaint Hearing Set for Mr. Robert Zienta and Ms. Trinidad Rodriquez Regarding Employees' Salary Adjustment and Reassignment for 1996-97 at a Special Meeting, Monday, December 9, 1996 at 6;00 p .m.
MOTION: SECOND:
Frank Kellert Terri Silver
MOVE FOR APPROVAL OF ITEM 1, TO SCHEDULE A COMPLAINT HEARING FOR MR. ROBERT ZIENTA AND MS. TRINIDAD RODRIGUEZ, REGARDING EMPLOYEES' SALARY ADJUSTMENT AND ASSIGNMENT FOR 1996-97 AT A SPECIAL MEETING ON MONDAY, DECEMBER 9, 1996, AT 6:00 P.M.
698.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 J'
M-13 PERSONNEL, PAYROLL, AND ENCUMBRANCES ROLL CALL
Mr. Kellert, Mr. Walker, Mr. Yeargain,
(continued)
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. MOTION: SECOND;
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF ITEMS 2A, 2B, AND 2C, PERSONNEL AND ENCUMBRANCES AS LISTED WITH ITEM 2C BEING VOTED SEPARATELY.
R. /A 23 APPROVAL OF ITEMS 2A AND 2B REGARDING PAYROLL
Vote on Item 2A and 2B:
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye no
MOTION CARRIED 5 aye, 1 no. a.
Approval Payroll
to
Issue
1996-97
Purchase
Orders
for
November,
1996
Approval to issue 1996-97 purchase orders to encumber the following payrolls for November, 1996.
FUND
OCAS CODE
972021
GENERAL FUND SALARY BUILDING LEVY SAL7VRY FEDERAL FUNDS SALARY BOND FUND SALARY CHILD NUTRITION SERVICES FUND SALARY
7-11-000-5300-100
$9, 000,000.00
7-21-000-5300-100
$
300,000.00
7-23-000-5300-100
$
775,000.00
7-31-000-5300-100
$
150,000.00
7-22-000-5300-100
$
500,000.00
972022 972023 972024 972025
b.
AMOUNT
P.O. NO.
Approval for Ratification of September, Approved by the Board
1996 Payrolls Previously
Approval for ratification of September, 1996, payrolls previously approved by the Board and upon which warrants have been issued as follows 1996-97 1996-97 1996-97 1996-97 1996-97
c.
General Fund Salary Building Fund Salary Bond Fund Salary Federal Funds Salary Child Nutrition Services Fund Salary
$ 8,140,411.47 $ 272,155.14 $ 72,253.98 $ 596,036.14 $ 372,796.88
Approval of Personnel and Encumbrances as listed on the following pages.
Vote on Personnel and Encumbrances: ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
aye aye aye
MOTION CARRIED 4 aye, 1 no, 1 abstain.
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no abstain
R. #424 APPROVAL OF ITEM C, PERSONNEL AND ENCUMBRANCES
699.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996
'H-14 PERSONNEL, PAYROLL, AND ENCUMBRANCES
(continued)
DISCUSSION
Mr. Yeargain requested Item C to be voted separately. Mrs. Parks inquired about the adjunct positions listed in Personnel Employments. Dr. Sconzo said they were new people but not new allocations. Mrs. Parks asked about using adjunct teachers at some of the other high schools in the northeast area. Mrs. Parks asked if any of the persons hired for maintenance positions had worked for the district previously? Dr. Moore said he did not recognize any of the names as being previous employees.
In reporting that the computers at Rogers Middle School still had not been connected, Mrs. Parks asked when those problems were going to be taken care of since it had been about 3 months. Dr. Moore said the information he had received was that the computers were up and operating, but just recently there were some structural problems so that they had to work in the classroom. This caused the computers to have to be disconnected, and they are working on those problems now.
Mrs. Parks said something needed to be done about this or they would continually have complaints from parents who just happen to live in the northeast, who are saying that they are not providing the educational opportunities their children should have.
Mr. Bogle added that it was not just in one area of the community. He said at Hoover Middle School, they have the computer lab set up and no one to teach it. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-9703074 through 23-9703915) written during the period 10/1/1996 through 10/14/1996. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 97003074 TO 9703915 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE. THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS. EDWARD ROMERO
DATE
700.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 IH5
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS SITE/ ASSIGNMENT
NAME
PROFESSIONAL TECH] FI CAL:
u
EFFECTIVE DATE
SCHEDULE 8TEP/LANE
ANNUAL SALARY
Randall Auxier
Classen School of Advanced Studies Philosophy Adjunct Instructor
08-26-96
435/00
$14.75
Jeff Bishop
Classen School of Advanced Studies Visual Arts Adjunct Instructor
08-26-96
435/00
14.75
My X Bui
Aslan American Student Services Bilingual Spec
10-07-96
735/03
Michael Cobb
Classed School of Advanced Studies Arts Adjunct Instructor
08-26-96
435/00
14.75
Betsy Davidson
Southeast H.S. English Adjunct Instructor
10-07-96
435/00
14.75
Bart Dawson
Classen School of Advanced Studies Keyboard Lab Adjunct Instructor
09-12-96
435/00
14.75
Johnny Jackson
Northeast H.S. Asst JROTC Instructor
10-01-96
717/00
Robyn Johnson
Classen School of Advanced Studies Dance Adjunct Instructor
08-26-96
435/00
20,846.00
23,170.00
14.75
701.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-16
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE 8TEP/LANE
ANNUAL SALARY
PROFESSIONAL TECH]NICAL, OOntZ
Roy Kelly
Southeast H.S. World History Adjunct Instructor
09-25-96
435/00
$14.75
Yvonne McDaniel
John Marshall H.S. Reading Adjunct Instructor
08-27-96
435/00
14.75
Rebecca Oathout
Classen School of Advanced Studies Strings Adjunct Instructor
09-03-96
435/00
14.75
Kelley Oshel
Classen School of Advanced Studies Art Adjunct Instructor
09-03-96
435/00
14.75
10-10-96
435/00
14.75
Melissa Patterson Fine Arts Vocal Music Adjunct Instructor
Tony Reyes
Classen School of Advanced Studies PE Adjunct Instructor
08-26-96
435/00
14.75
Leah Riddick
Classen School of Advanced Studies Harp Adjunct Instructor
09-03-96
435/00
14.75
George Schroeder
Southeast H.S. Math Adjunct Instructor
09-30-96
435/00
14.75
702.
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
PROFESSIONAL TECH! ilCAL, oont:
f
;
David Sxnardo
Classen School of Advanced Studies Guitar Adjunct Instructor
08-26-96
435/00
14.75
Tom Trammell
Southeast H.S. Graphics Adjunct Instructor
09-27-96
435/00
14.75
Khoi Tran
Asian American Student Services Immigrant Resource Specialist
10-07-96
735/01
20,051.00
Kathleen Vance
Vocational Office School To Work Coordinator
10-07-96
700/01
29,874.00
Mack Ackerman
John Marshall H.S. In-House Teacher
08-29-96
01/03/MA
$24,200.00
Debra Anderson
Shields Heights 2nd Grade Teacher
09-30-96
01/03/BA
23,170.00
Alicia Becker
Pierce 4th Grade Teacher
09-30-96
01/03/BA
23,170.00
Gloria Byrne
Special Education Services Speech Language Pathologist
10-03-96
03/19/MA+
33,185.00
CERTIFIED:
1
i
1
703.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-18
r
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS SITE/ ASSIGNMENT
NAME
CERTIFIED, oont:
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
Wanda Cheatham
Webster M.S. SED Teacher
10-07-96
03/05/MA
$25,985.00
Sharon Chisholm
Horace Mann .5 Kdg Teacher
09-30-96
01/07/BA
12,100.00
Geneva Donnelly
Moon M.S. MR Teacher
09-30-96
03/03/BA
24,360.00
Jodi
Rogers M.S. Math Teacher
09-16-96
01/03/BA+
23,405.00
Kara Gentling
Willow Brook 3rd Grade Teacher
10-01-96
01/03/BA
23,170.00
Laura Hull
Westwood Kdg/Trans 1 Teacher
09-30-96
01/03/BA
23,170.00
Colleen lasiello
Dewey .5 Kdg/.5 KDK Teacher
09-30-96
01/03/BA
23,170.00
Danni Kelly
Classen School of Advanced Studies Dance Teacher
08-26-96
01/03/MA
24,200.00
Linda McIntyre
Emerson Alt. SED Teacher
10-03-96
03/09/MA
27,060.00
Cole Menaker
Special Education Psyc Svcs/School Psychologist
08-05-96
14/03/MA+
29,925.00
Janice Miller
Harding M.S. SED Teacher
09-30-96
03/03/MA
25,445.00
Gaines
H-19
PERSONNEL EMPLOYMENTS MRME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED, oont:
c
Roxanne Sermons
Western Village .5 KDG/.5 EDK Teacher
09-30-96
01/03/BA
$23,170.00
Marcie Thompson
Parker 4th/5th Grade Teacher
09-30-96
01/04/BA
23,375.00
Jennifer Bui
Southern Hills Bilingual Asst
09-30-96
103/01
$7,921.00
Nelsy Castillo
Columbus Bilingual Asst
09-25-96
103/02
8,019.00
Caxnnen Gallegos
Lee/Bilingual Asst
09-27-96
103/01
Pamela Neidhardt
7,921.00
Spencer .5 Kdg CSA .5 Preschool Kdg Asst
09-16-96
Bao Nguyen
Oakridge .5 Bilingual Asst
09-23-96
103/01
3,960.50
Nguyet Nguyen
Taft N.S. Bilingual Asst
10-08-96
103/01
7,921.00
Twyna Oliver
John Marshall H.S. MD Assistant
09-20-96
106/02
7,999.00
CLERICAL:
u
104/101/02
7,947.00
705.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-20
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONMEL EMPLOYMENTS
SITE/ ASSIGNMENT
EFFECTIVE DATE
Elizabeth Pena
Rockwood Bilingual Asst
10-02-96
103/01
$7,921.00
Ingrid Penate
Lee Bilingual Asst
09-16-96
103/01
7,921.00
Virginia Perdomo
Linwood Bilingual Asst
09-26-96
103/01
7,921.00
Martha Rubio
Wheeler Bilingual Asst
10-07-96
103/05
8,552.00
Beth Stanbrough
Classen School of Advanced Studies Sec Clerk
10-01-96
130/01
8,741.00
David Taitano
Southeast H.S. HD Assistant
10-04-96
106/01
7,890.00
Gay Walker
Harding Library Clerk
09-23-96
130/02
8,850.00
Rosie Wilson
Mark Twain Bilingual Asst
09-13-96
103/01
7,921.00
Shidler .75 Custodian
10-01-96
158/01
$8,333.00
NAME
SCHEDULE STEP/LANE
ANNUAL SALARY
CLERICAL, oont:
CUSTODIAL: Mary Hutchins
706.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 J
;M-21
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
MAINTENANCE:
SCHEDULE STEP/LANE
ANNUAL SALARY
Charles Baptiste
Carpenter
10-02-96
175/01
$18,108.00
David Edwards
Plumber
09-25-96
176/01
18,799.00
Lawrence Holman
Carpenter
09-30-96
175/01
18,108.00
Marion Hutton
Painter
09-30-96
175/01
18,108.00
David Landreth
Painter
09-25-96
175/01
18,108.00
Danny I. Mendoza
Plumber
10-07-96
176/01
18,799.00
Warehouseman Driver
10-01-96
164/01
$11,607.00
Marla Davis
.5 Bus Asst
10-08-96
103/01
$ 4,951.00
Tony Farmer
Bus Driver
09-23-96
105/02
5,303.00
Charlie D. Gray
Bus Driver
10-07-96
105/02
5,303.00
SUPPLY:
Barry Samuels TRANSPORTATION:
f
707.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 H-22
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
RETIREMENT: ADMINISTRATIVE! Darrel Shepard
CERTIFIED:
William Cole
Superintendent's Office Executive Director of Board Related Services
12-02-96
Capitol Hill H.S. Nath Teacher
09-30-96
Bus Driver
10-02-96
TRANSPORTATION: Eva Banks
ABANDONED POSITIONS:
CERTIFIED: Betty WilsonPatterson
Harding M.S. Math Teacher
10-11-96
Raquel Haley
Jackson M.S. Bilingual Asst
09-30-96
Claudina Molina
West Nichols Hills Bilingual Asst
09-06-96
Zandra Zelada
Columbus Bilingual Asst
09-27-96
Michael Hicks
Bus Driver
09-17-96
Wanda Price
Bus Driver
09-06-96
CLERICAL:
TRANSPORTATION:
u
709.
MINUTES OF THE REGULAR MEETING OP OCTOBER 21, 1996
J
M-23
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OP ABSENCES NAME
SITE/ ASSIGNMENT
EPPECTIVE DATE
CLERICAL: MEDICAL:
Deloris Moore
Shields Heights Class Size Asst
10-01-96
800.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996
M-24 PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: SITE/ASSIGMMENT
MAME
PROFESSIONAL TECHNICAL: Jonathan McNelis
CERTIFIED:
Lamarlis Abney Michelle Hodge Kimberly Holland Sharon Rider
EFFECTIVE DATE
Capitol Hill H.S./JROTC Instructor
10-31-96
Polk/3rd Grade Teacher
12-20-96
Coolidge/Pre Kdg/Kdg Teacher
09-25-96
Telstar/ist Grade Teacher â&#x20AC;¢
09-19-96
Eugene Field/Kdg Teacher
10-02-96
Dunbar/4th Grade Teacher
10-31-96
Linda Fuller
Capitol Hill Elem./Bilingual Assistant
09-13-96
Mikula Gay
Horace Mann/Class Size Assistant
10-11-96
Leslie Lane
Adams/EDK Assistant
09-26-96
Dena Moody
Hayes/EDK Assistant
Theresa Moore
Garden Oaks/EDK Assistant
Robin Kay Thomas CLERICAL:
09-20-96 09-30-96 09-06-96
Carlos Ortiz
Emerson Alternative/Bilingual Assistant
Ingrid Penate
Lee/Bilingual Assistant
09-23-96
Linwood/Bilingual Assistant
09-30-96
Telstar/Class Size Assistant
10-21-96
Monica Thomas Shirley Walton
10
801.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-25;
PERSONNEL AND ENCUMBRANCES (Continued)
NAME
SITE/ASSIGNMENT
DATE
CHILD NUTRITION: Larenda Harjo
Barbette Hignite Crystal McClendon
Leona Robinson
Rockwood/Entry Kitchen Assistant Madison/Entry Kitchen Assistant
Kaiser/Entry Kitchen Assistant Equipment Specialist
09-13-96 09-26-96 10-09-96
09-27-96
CUSTODIAL SERVICES:
Adrenia Frost
Wyatt Robertson Dorothy Roper
Parker/.75 Custodian Star Spencer/Custodian
Jefferson/Custodian
10-11-96
09-20-96 09-30-96
TRANSPORTATION: Michael Knapp Gregory McPherson Hope Stewart
Driver
09-27-96
Driver Bus Assistant
11
10-04-96 09-17-96
802.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-26: EDUCATIONAL REPORT "Channel One" Educational Programming was meeting under the Superintendent's Report. UNFINISHED
presented earlier
in
the
BUSINESS
Approval to Grant a Permanent Easement to Southwestern Bell Telephone to Construct, Operate, Maintain, and Remove a Communications Equipment Station at Webster Middle School. Approval to grant a permanent easement to Southwestern Bell Telephone to construct, operate, maintain, and remove a communications equipment station at Webster Middle School to service telephone needs in that community for a fee payable to the District of $360.00. (This item is brought forward from the October 7, 1996, Board meeting.) Legal description of the easement: A part of the Northwest Quarter of the Southwest Quarter of Section 27, T-ll-N, R-3-W, Oklahoma County, Oklahoma, being more particularly described as follows:
Beginning at a point 50 feet south of the centerline of S.E. 66th Street and 50 feet east of the centerline of south Santa Fe Avenue, thence east 30 feet, thence south 12 feet, thence West 30 feet, then north 12 feet to the point of beginning, containing 0.008 acres, more or less. This area includes an easement previously granted, dated November 18, 1984, and recorded in Oklahoma County, Book 5259, Page 0263. R. #A25
APPROVAL OF EASEMENT WITH SOUTHWESTERN BELL VT WEBSTER MIDDLE SCHOOL AS LISTED
MOTION: SECOND:
Thelma R. Parks Terri Silver
MOVE FOR APPROVAL TO GRANT A PERMANENT EASEMENT TO SOUTHWESTERN BELL TELEPHONE TO CONSTRUCT, OPERATE, MAINTAIN, AND REMOVE COMMUNICATIONS EQUIPMENT STATION AT WEBSTER MIDDLE SCHOOL TO SERVICE TELEPHONE NEEDS IN THAT COMMUNITY FOR A FEE PAYABLE TO THE DISTRICT OF $3 60 TO BE EARMARKED FOR WEBSTER MIDDLE SCHOOL.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. DISCUSSION Mr. Yeargain questioned some of the pictures and information presented on this item. Mr. Jim Wise, Southwestern Bell, presented the information to the Board. Mr. Wise said there would not be more than two units put there, and they could remove the word "fence" from the item. He said it would not be necessary to have a fence around the unit.
Mr. Walker asked why it was being relocated to the other end? Mr. Wise said they would like to get it as far as possible away from the corner. He said it would be a potential liability if it were too close to the right-of-way. Mrs. Silver asked when they would remove the old box? would probably take about two years.
Mr. Wise said it
Mr. Walker asked if the $360 Southwestern Bell is paying for this could be earmarked for Webster Middle School to use? Dr. Crawford said it could.
803.
A
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-27
BUSINESS
NEW
(NONE)
COMMENTS
CITIZEN S' (NONE)
BOARD
MEMBER S'
COMMENTS
Mrs. Silver asked if any new dates had been set for the Board Workshop? Dr. Crawford said he had sent a communique on that, and that Dr. Tollett was not available until after the first of the calendar year. Mrs. Silver said she felt it is imperative that they have the meeting at some point if it has to be done in January.
Mr. Bogle asked if it is the desire of the Board to have Mr. Tollett? Mrs. Parks said she personally felt Mr. Tollett would be in a position to evaluate the two previous workshops they had, and she would personally like to see him come back.
Mr. Bogle asked if there is anything the Board could do to make use of the time between now and January in preparation for the retreat. He suggested scheduling a special meeting to be briefed on the community needs analysis. Mr. Bogle asked that Board members bring their calendars to the next meeting and plan to schedule the community assessment review and the retreat. He asked Dr. Crawford if he could provide some dates when Dr. Tollett would be available.
EXEC U T I V E MOTION; SECOND:
SESSION
Kenny Walker Terri Silver
MOVE FOR APPROVAL TO RECESS AND RECONVENE IN EXECUTIVE SESSION. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
MOTION CARRIED 6-0 .
IN
OPEN
MOTION! SECOND 1
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
R. #26
aye aye aye
The Board went into Executive Session at 9:54 p. m
SESSION R. #427 OPEN SESSION 10:21 P.M.
Thelma R. Parks Frank Kellert
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
MOTION CARRIED 6-0.
u
EXECUTIVE SESSION 9:54 P.M.
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
The Board reconvened in open session at 10:21 p.m.
804.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996 M-28
IN OPEN SESSION
(continued)
Mr. Bogle reported that there was one item for action of the Board.
R. #428 APPROVAL TO DECLINE TO APPEAL COURTâ&#x20AC;&#x2122;S JUDGMENT IN CIV-95-O736M CASE FOR $13,725.00
MOTION: SECOND:
Frank Kellert Kenny Walker
THE BOARD HAVING REVIEWED THE COURT'S JUDGMENT IN CIV-95-0736M AND AFTER REVIEW OF THE MATTER, I MOVE THAT THE BOARD DECLINE TO APPEAL THE COURT'S JUDGMENT FOR $13,725.00. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
MOTION CARRIED 6-0.
Mr. Bogle announced there would be no additional business for the Board. R. #429 ADJOURNMENT 11:10 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 11:10 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
805.
MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 1996
M-29 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Qj^lnutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
u
by the , 1996.
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
I A Witness my hand and seal of this School District this
1996.
Clerk, Okl^onia City Scar'd (SEAL)
u
Education
day
f
806.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER OKLAHOMA COUNTY,
OKLAHOMA,
89
OF
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, NOVEMBER 4, 1996, AT 6:00 P.M. PRESENT;
Ron Bogle, District 1 Frank Kellert, District 2 Kenny Walker, District 4 Thelma R. Parks, District ! Tom Yeargain, District 7
President Member Member Member Member
ABSENT:
Terri Silver, District 3 Michael Carter, District 6
Vice President Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Deputy Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
u
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order, ROLL
CALL
ROLL CALL
At the time of the Roll Call, four (4) members of the Board were present. Mr. Michael Carter, Mrs. Terri Silver, and Mrs. Thelma R. Parks were absent. Mrs. Parks arrived at 6:20 p.m. Mr. Bogle noted that Mrs. Silver had serious illness in her family and Mr. Carter was sick tonight.
EXECUTIVE MOTION; SECOND;
SESSION
R. #430 EXECUTIVE SESSION 6:15 P.M.
Frank Kellert Kenny Walker
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B; DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C; HVAC REMEDIATION STATUS REPORT AND INTERIM RECOMMENDATION FOR REMEDIATION; D: DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS. ROLL CALL
Mr. Mr.
Kellert, Yeargain,
MOTION CARRIED 4-0.
aye aye
Mr. Mr.
Walker, Bogle,
aye aye
The Board went into Executive Session at 6:15 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Tom Yeargain, Thelma R. Parks, Kenny Walker, and Frank Kellert; Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Deputy Board Clerk; Bruce Day, Attorney; and Dr. Jerald D. Parker, Professor of Mechanical Engineering at Oklahoma Christian University of Science and Arts. I N
OPEN
MOTION; SECOND;
SESSION
Thelma R. Parks Kenny Walker
R. #431
RECONVENE IN OPEN SESSION 7:08 P.M.
807.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
M-2 IN OPEN SESSION
I~
(continued)
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
Mr. Kellert, Mrs. Parks, Mr. Bogle,
MOTION CARRIED 5-0.
aye aye aye
Mr. Mr.
Walker, Yeargain,
aye aye
The Board reconvened at 7 : 08 p. m.
Mr. Ron Bogle gave the invocation and led the pledge of allegiance. The John Marshall Air Force JROTC presented the colors under the leadership of JROTC instructor, Colonel Howard Busch . INTRODUCTION
OF
VISITORS
(NONE)
MINUTES R. #432 APPROVAL OF OCTOBER BOARD MINDTES
MOTION; SECOND;
OF
PREVIOUS
MEETING (S)
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, OCTOBER 7, 1996; SPECIAL BOARD MEETING, OCTOBER 14, 1996; AND REGULAR BOARD MEETING, OCTOBER 21, 1996. ROLL
Mr. Mrs Mr.
Kellert, Parks, Bogle,
aye aye aye
Mr. Mr.
Walker, Yeargain,
aye aye
MOTION CARRIED 5-0
CITIZENSâ&#x20AC;&#x2122; COMMENTS
CITIZENS' COMMENTS
Wallace R. Mason, Northeast High School Parent Advisory Committee, noted he was against the redistricting until they received a more detailed itinerary for it. He spoke in favor of students having transportation to and from after school activities and athletic events. Sharon Winchester, patron from Harding Middle School, spoke of some concerns at Harding Middle School. She had some very positive comments in regard to the Assistant Principal, Mr. Fred Factory.
James McHenry, patron of Harding Middle School, spoke favorably of the Assistant Principal, Mr. Fred Factory. Roosevelt Milton, President of the NAACP, redistricting of the secondary schools.
spoke
against
the
Anthony Shuler, Student Council President of Southeast High School, spoke against the neighborhood school plan for Southeast High School.
Brenda Arambula, P.T.A. requested that Southeast remain a magnet school.
President of Southeast High School, High School be officially allowed to
Janice Ashlock, patron, spoke in favor of the neighborhood schools redistricting plan, and asked that transfers be allowed if parents feel their child would do better at another school.
808.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996 H-3 CITIZENS' COMMENTS
(continued)
8.
Leonard D. Benton, Urban League of Greater Oklahoma City, spoke against the redistricting plan proposed by the Oklahoma City Public Schools.
9.
Houston E. Hill, Jr., patron, noted the negative effects of busing when he was attending school. He spoke in favor of the neighborhood schools.
BOARD
M E M B E R S'
BUSINESS/COMMENTS BOARD MEMBERS' BUSUffiSS/COMMENTS
RECOGNITIONS
1.
Recognition of Joseph Evans, Star Spencer High School student, for being named a semifinalist in the 1997 National Achievement Scholarship Program for Outstanding Black Students.
2.
Recognition of Mrs. Joyce Henderson, Director of School/Community Affairs, for being selected as the Red Lands Council of Girl Scouts 1997 Woman of the Year in the category of Education.
3.
Recognition of Ms. Susan Gabbard, Nichols Hills Elementary School Art Teacher, for being selected as one of Disney's "American Teacher Award" recipients.
BOARD
MEMBER
COMMENTS
Mrs. Parks spoke in regard to the redistricting of the secondary schools. She said her daughter graduated from the Oklahoma City Schools, and she had been a teacher in the Oklahoma City Schools for thirty six years. She noted there are some inequities in the schools. She said she felt very comfortable in telling the people who inquire about Douglass High School that we are not closing Douglass High School. Most important, Mrs. Parks said she had always wanted equity in the schools and a fair share of the supplies and equipment. She said she would fight with every breath to see that we have this kind of equity in the Oklahoma City Public Schools in all districts. She noted that in terms of neighborhood schools, they do not have neighborhood schools in the northeast quadrant any more. In spite of all of this Mrs. Parks said we should have quality education in all of the districts. She stated that as long as she is on the Board, she would demand quality education and teachers who can make it possible for our children to have the kind of education each Board member wants. She said she had every confidence that we are going to have it and do the things necessary to have good sound schools with equitable equipment, good teachers, and good programs.
Mr. Frank Kellert commented on an article in the newspaper regarding the attendance of Board members. He said he resented the implications that because circumstances had prevented some Board members from being at meetings from time to time such as surgeries, employment, and other circumstances, that certain districts were not being properly represented. He said we are present as much as we can be within our power. The fact that ill health, family circumstances, and employment issues prevent us from time to time from coming to a given Board meeting is in no way indicative that any of us have any less commitment than anyone else to the children of Oklahoma City.
Mr. Kenny Walker thanked everyone for coming out tonight. He said he thought there were some definite issues with the plan put forth by the Board, but the Board had repeatedly said it was just a beginning. He noted though some felt it was not true, it had always been true in his mind that the Board would go to the parents, teachers, students, and patrons in general, get their response and find out what changes they would like to see. In regard to Southeast High School, his understanding since he had been on the Board had been that there was only one magnet school and that was Classen. He felt the Board needed to define what a magnet school is and define the schools that are magnet schools', and let everyone know where all of the students at all of the schools stand in the district. Mr. Walker felt the Board had a basis for a good plan, and he would like to go forward with the plan with some modifications and more input from the parents, teachers, and students.
809.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996 M-4
BOARD MEMBER'S COMMENTS
r
(continued)
Mr. Tom Yeargain reported on some of the town hall meetings he had attended. He said he had not seen anyone in his district who was against neighborhood schools, but he felt the Board needs to define Southeast and some other schools. He was pleased at the turnout at the Board meeting tonight and also the attendance at the town hall meetings. He noted that the Board really does care. Mrs. Parks said her concern with all of this has been, "Are we going to level with the parents?" She asked that those concerned tonight not be discouraged, because she had been told the Board would not be voting on this tonight.
Mr. Bogle noted for the record that the Board would not be voting on any plan tonight. Mr. Bogle reported reading about problems some other large, urban school districts such as Boston and Detroit are facing, and I found myself being thankful that I was in Oklahoma City dealing with the problems we are dealing with. He said the problems we are dealing with are problems we can deal with. In so many other urban settings, the problems you hear about are crime in the schools, dilapidated conditions of the schools, and kinds of problems that we don't have. Mr. Bogle stated he had heard it said that the Oklahoma City Public Schools is one of the urban districts in this country that can prove whether or not urban public education can survive as an institution. He expressed his belief that this is true and with involvement from the community, strong leadership from the Board, and committed employees, we can make the Oklahoma City Public Schools one of the great urban districts in America. He affirmed that if we are going to be the kind of district we all want to be and have the kind of city we want to have, we are going to have to find ways to work together in ways unlike we have tried to work together in the past. He asked that we find common ground where we set aside mistrust and fears that each side is trying to do something to the other side. We live in one community, share common goals, and want to do what is right for our neighborhoods and children. He asked that the Board and community try to work together to find the right long term solutions for the city. Mr. Bogle added sometimes he becomes defensive on behalf of the Board because he believes it gets undue criticism. He affirmed that the Board is made up of committed citizens, and even though they might make mistakes, they are trying to do the right thing. He expressed appreciation for the involvement of citizens who came to be a part of the meeting tonight, and noted the desire of all of us is to find the right solutions for our community.
BUSINESS 1.
a. #433
APPROVAL OF RESOLUTIONS lA, LB, and 1C, ?RELI14INA1Âť ESTIMATE OF NEEDS FY 1997-98 AND lALL FOR ELECTION
Recommend approval of the following resolutions, (Items A, B, and C) dealing with approval of the Estimate of Needs for the ensuing school year; calling for an election to consider or vote on necessary millage levies; calling for elections to vote on members of the Board of Education for office numbers One and Two for a four year term; and providing for employment of and payment to the County Election Board to conduct the elections.
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF RESOLUTIONS lA, INTO THE RECORD AS THOUGH READ. ROLL CALL
Mr. Mrs Mr.
Kellert, Parks, Bogle,
IB, AND 1C
aye aye aye
Mr. Mr.
AND THEY BE ENTERED
Walker, Yeargain,
aye aye
MOTION CARRIED 5-0 A.
A resolution to approve the 1997-98 Estimate of Needs and the Call for Annual Election(s) as shown on the following pages.
810.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
BOARD MEMBER COMMENTS/BUSINESS
M-5 FY 1997-98 PRELIMINARY ESl'TMATE OF NEEDS
(Continued)
INDEPENOEMT SCHOOL DISTRICT NO. 1-89 OKLAHOMA CITY, OKLAHOMA BOARD OF EDUCATION PRELIMINARY ESTIMATE OF NEEDS AND CALL FOR AN ANNUAL ELECTION (FORM SBE 12}
The estimated amount or amounts of money and the tax rate or rates believed to be required for the support and maintenance of the schools in
Oklahoma City
School District No.
1-89
of
Oklahoma
County, Oklahoma, for
the 1997-98 fiscal year are as follows:
THE ESTIMATED NEEDS FROM THE GENERAL FUND TO MAINTAIN A LEGAL TERM OF SCHOOL FOR THE 1997-98 SCHOOL YEAR: Instruction (Regular and ExceptionalEducation) Support Services: Students Instruction Staff General A<±nini strati on School Administration Business Operation and Maintenance of Plantservices Student Transportation Central Other Support Services Child Nutrition Programs Operations Community Services Operations Facilities Acquisition and ConstructionServices Other Outlays Other Uses
S 102,217,U1 S $ $ S $ $ S S $ S $ S $ $
7,010,611 5,676,226 3,100,302 10,395,040 2,607,000 17,629,799 4,405,686 3,455,331 61,376 245,533 980,791 37,068 5,390,553 457,210
1. Total current Expense
$
163,649,667
2. Required for Interest
$
1,000
3. Total Estimated Needs to be financed from the General Fund (Sum of Items 1 & 2>
$
163,650,667 .............................
THE ESTIMATED INCOME FOR THE GENERAL FUND FROM SOURCES OTHER THAN DISTRICT AD VALOREM TAXES;
4. Probable balance on hand, if any, at the close of presentfiscal year
t
8,651,127
5. Estimated income from County 4 mill levy for the 1997-98fiscal year
$
3,271,467
6. Estimated income from State Aid
$
92,478,030
7. Estimated income from all other miscellaneous revenue
$
22,645,169
8. Total estimated income other than district ad valorem tax for the ensuing fiscal year (Sum of Items 4, 5, 6 6 7)
S
9a. Balance required to be raised from district ad valorem taxes (Oklahoma County) 9b. Balance required to be raised from district ad valorem taxes (Logan County)
Total balance required to be raised from district ad valorem taxes (Item 3 minus Item 3)
127,045,794 .............................
36,574,939 29,934
$
36,604,873 =============
10a. Since the net assessed valuation of the school district for Oklahoma County is $1,017,100,634,00 an ad valorem tax levy of 35.96 mills would be required to finance the preliminary estimate of needs for current expense, as hereinabove set forth for the ensuing fiscal year.
35.96 Mills
(Item 9a divided by valuation)
11a. Less authorixed levies not requiring the approval of the school district electors
20,55 Mills
12a. Additional number of mills needed to meet the needs of the school district for current expenses
from the General Fund (if any)
MOTE A:
(The Constitution limits the Emergency Levy which may be voted to meet the needs of the school district
to 5,14 mills and the Local Support Levy to 10.27 mills.)
15.41 Mills
811. MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
M-6
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
10b. Since the net assessed valuation of the school district for Logan County is $855,247.00 an ad valorem tax levy of 35 mills would be required to finance the preliminary estimate of needs for current expense, as hereinabove set forth for the ensuing fiscal year.
35 Mills
Utero 9b divided by valuation) lib. Less authorized levies not requiring the approval of the school district electors
20 Mills
12b. Additional number of mills needed to meet the needs of the school district for current expenses from the General Fund (if any)
MOTE B:
15 Hills
(The Constitution limits the Emergency Levy which may be voted to meet the needs of the school district
to 5 mills and the Local support Levy to 10 mills.)
THE ESTIMATED AHOUMT NEEDED FOR ERECTING, REMOOELINQ, OR REPAIRING SCHOOL BUILDINGS AND FOR PURCHASING FURNITURE FOR THE 1997-98 YEAR TO BE PROVIDED FOR FROM THE SCHOOL DISTRICT BUILDING FUND:
1. Erecting, remodeling or repairing school buildings, furniture end equipnent 2. Required for Interest
*
5,574,944
$
500
3. Total estimated needs to be financed from the building fund
(Sura of Items 1 S 2)
$
5,575,444
THE ESTIMATED INCOME AND SOURCES FOR THE SCHOOL DISTRICT BUILDING FUND: 4. Probable balance on hand, if any, at close of present fiscal year
$
5. Estimated income from other sources
$
343,271
6. Total estimated accumulations and other income
S
(Sum of Items 4 & 5)
343,271 ------------------------
7a. Balance required to be raised from district ad valorem taxes (Oklahoma County) 7b. Balance required to be raised from district ad valorem taxes (Logan County)
Total balance required to be raised from district ad valorem taxes ( Item 3 minus Item 6)
5,227,897 4,276
5,232,173 ===========
8a. An ad valorem tax levy of 5.14 mills for Oklahoma county will be required to meet the needs of the district building fund for the 1997-98 year (Not to exceed 5.14 Mills)
5,14 Mills
8b. An ad valorem tax levy of 5 mills for Logan County will be required to meet the needs of the
district building fund for the 1997-98 year (Mot to exceed 5 Mills)
5 Hills
-2-
8
812.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
An elecxion is hereby called for the purpose of voting on the s^iestion of making the following levies for which an
estinwted need is hereinabove shown, and for the election of Board of Education members in Office Wo. 1 (Residents of the School Election Districts wo.
1
and
)
and Office Ho. 7
Filing period Decanter 2 to December 4, 1996, from 8:00 a.m.
to 5:00 p.m. The election board will provide ballots and draw lots for placing the names on the ballots.
OKLAHOMA COUNTY Emergency Levy
5.14 Mills
"Shall there be a 5.16 mill levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1997." 5.16 Mills
Building Fund Levy
"Shalt there be a 5.16 mill levy, in addition to all other school levies otherwise provided, u^n the assessed valuation of all taxable property within the school district for the purpose of providing funds for the remodeling, repairing, or replacement of buildings, or purchase of furniture or equipment during the fiscal year beginning July 1, 1997." 10.27 Mills
Local Support Levy
"Shall there be a 10.27 mill levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1997."
LOGAN COUNTY Emergency Levy
5 Hills
"Shall there be a 5 mill levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1997."
Building Fund Levy
5 Mills
"Shall there be a 5 mill levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all
taxable property within the school district for the purpose of providing funds for the remodeling, repairing, or replacement of buildings, or purchase of furniture or equipment during the fiscal year beginning July 1, 1997."
10 Hills
Local support Levy
"Shall there be a 10 mill levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1997."
-3-
M-7
813.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
M-8
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
Said election to be held at regular voting places within the school district on February 11, 1997, between the hours o-f 7:00 a.m. and 7:00 p.m. A second election, if necessary, will be held on April 1, 1997.
The Soard of Education for Oklahoma City
Independent School District Mo. 1-89 Oklahoma County, Oklahoma
President, Soard of Education
ATTEST:
Clerk, Board of Education
(The following certificate should be executed only on the copy of the notice retained by the Clerk of the Board of E<Ajcation). This is to certify that the above notice was published or posted, as required by law, at least ten days prior to said election.
Clerk, Board of Education
-4-
10
'f
814.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
BOARD MEMBER COMMENTS/BUSINESS
B.
(Continued)
A resolution to the County Election Board callincr for Board Member Elections in Districts 1 and 2. 1)
A Resolution calling for the regular (nomination) election of the school district electors of Independent School District Number 89 of Oklahoma County, Oklahoma, to be held in polling places designated by the County Election Board on the 11th Day of February, 1997, beginning at 7:00 a.m., and closing at 7:00 p.m., on said date; and, if needed, because one candidate in each district does not get a clear majority, a second election to the held on April 1, 1997, to consider or vote upon:
a.
A member of the Board of Education for four years for Office Number 1 described as follows: Bounded by a line beginning (at the Northeast corner) at the center of Section 18, T13N, R2W (Two and one-half miles north of Britton Road), thence west nine miles to the center of Section 15, T13N, R4W, south three miles along this half-section line to the center of Section 34, T13N, R4W, east along the half-section line one and one-half miles to North Portland Avenue (if extended) , thence north one-half mile to Britton Road (if extended), east on Britton Road to Broadway Extension, south on Broadway Extension to Wilshire Boulevard, east on Wilshire Boulevard 4932.5 feet, north 240 feet, east 347.5 feet, south 240 feet to Wilshire Boulevard, east on Wilshire Boulevard to North Kelley, northwest and north on North Kelley approximately three-fourths mile, east one-fourth mile, south one-fourth mile to the half-section line of Section 35, T13N, R3W, east along this half-section line to the center of Section 31, T13N, R2W, north along this half-section line to place of beginning.
Also, a nonadjacent area described as follows: Beginning at the northeast corner of Section 36, T15N, RIW, west four miles, north one-half mile, west two miles, south one and one-half miles to the Oklahoma County Line, west one-fourth mile on the County Line, north one-half mile into Logan County, west three-fourths mile, south one-half mile to the Oklahoma County Line, west one mile along the Oklahoma County Line, south one-half mile into Oklahoma County, west one-half mile to the center of Section 3, T14N, R2W, south four and one-half miles, east one and one-half miles, south three miles, west one and one-half miles to the halfsection line, south one-half mile to the center of Section 15, T13N, R2W, east three miles to the center of Section 18, T13N, RIW, north three miles to the center of Section 31, T14N, RIW, east two miles to the center of Section 33, T14N, RIW, south one mile to the center of Section 4, T13N, RIW, east one-half mile, north one mile, east two miles, north three miles, west one and one-half miles to the center of Section 15, T14N, RIW, north two and one-half miles to the Logan County Line, east onehalf mile, north one-half mile, east two miles, north one-half mile to the place of beginning.
b.
A member of the Board of Education for four years for Office Number 2 described as follows: Bounded by a line beginning (at the northeast corner) at the intersection of Britton Road and Broadway Extension, west on Britton Road to North Portland (if extended), south on North Portland Avenue approximately one and one-half miles (or 660 feet north of the half-section line) , east approximately 329 feet, southeast approximately 943 11
M-9 R. #433 CALL FOR BOARD MEMBER ELECTIONS IN DISTRICT ONE AND TWO
815.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
feet to the intersection of N.W. 70th Street at a point approximately 990 feet east of Portland Avenue, east one-half mile of the half-section line to the center of Section 1, T12N, R4W, south on the half-section one-half mile to N.W. 63rd Street, east on N.W. 63rd Street to North May Avenue, south on North May Avenue to N.W. 52nd Street, west on N.W. 52nd Street to North Portland Avenue, south on North Portland Avenue to N.W. 50th Street, east on N.W. 50th Street 660 feet to the property line west Larissa Lane, south along this line of approximately 1650 feet to a point approximately 330 feet south of N.W. 46th Street, west 660 feet to North Portland Avenue, south on North Portland Avenue to the half-section line (N.W. 42nd Street), east on the half-section line to Interstate 44, south on Interstate 44 to N.W. 36th Street, east on N.W. 36th Street to North Lincoln Boulevard, north on North Lincoln Boulevard (if extended) to Wilshire Boulevard, west on Wilshire Boulevard to Broadway Extension, north on Broadway Extension to place of beginning.
QUALIFICATION OF CANDIDATES
To be eligible to be a candidate for a member of representing Election District #1 and #2 for beginning with the first regular, special, or meeting after the member has been certified as meet the following requirements:
the Board of Education a four (4) year term emergency school board elected, a person must
a.
A candidate must have resided in the district for at least six (6) months preceding the first day of the filing period, and must have been a registered voter registered with the county election board at an address located within the geographical boundaries of the district for six (6) months preceding the first day of the filing period;
b.
No person shall be eligible to be a candidate for or elected to be a member of the board of education of a school district or vocational-technical school district unless the person has been awarded a high school diploma or certificate of high school equivalency;
c.
In school districts that are divided into election districts, a candidate must have resided in the district for at least six (6) months preceding the first day of the filing period, and must have been a registered voter registered with the county election board at an address located within the geographical boundaries of the election district for six (6) months preceding the first day of the filing period;
d.
A candidate may not be related to a school employee or to a school board member within the second degree by blood or marriage;
e.
A candidate cannot have been convicted of, or entered a plea of guilty or no contest to, a misdemeanor involving embezzlement or a felony and it presently be within fifteen (15) years of the completion of the sentence or during the pendency of an appeal of such conviction or plea;
f.
If the candidate is filing for re-election after service of a full term as a board member, the candidate must have completed at least fifteen (15) hours of continuing education workshops approved for credit by the State Department of Vocational and Technical Education during that full time.
PERSONS ELIGIBLE TO VOTE To be eligible to vote in the school district election, a person must be registered with the Oklahoma County Election Board at an address located within the geographical boundaries of the district. To be able to vote in a school board member district election within the school district, a person must be registered with the County Election Board at an address located within the geographical boundaries of the election district. 12
816.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
BOARD MEMBER COMMENTS/BUSINESS
M-11
(Continued)
FILING DATES Filing dates for the school Board member representing District 1 and 2 are 8:00 a.m., Monday, December 2, 1996, through 5:00 p.m., Wednesday, December 4, 1996.
QUESTIONS OKLAHOMA COUNTY QUESTION
five and fourteen hundredths (5.14) mill "Shall there be emergency levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1997, and ending June 30, 1998." QUESTION
"Shall there be a ten and twenty-seven hundredths (10.27) mill local support levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1997, and ending June 30, 1998."
QUESTION "Shall there be a five and fourteen hundredths (5.14) mill building levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing funds for the remodeling, repairing, or replacement of buildings, or purchase of furniture or equipment during the fiscal year beginning July 1, 1997, and ending June 30, 1998."
Dated this
1996
day of
President, Board of Education
Clerk, Board of Education
13
817.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996 M-12 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
QUESTIONS
LOGAN COUNTY QUESTION
"Shall there be a five mill emergency levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1997, and ending June 30, 1998." QUESTION
"Shall there be a ten mill local support levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1997, and ending June 30, 1998." QUESTION
"Shall there be a five mill building levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing funds for the remodeling, repairing, or replacement of buildings, or purchase of furniture or equipment during the fiscal year beginning July 1, 1997, and ending June 30, 1998."
Dated this
1996
day of
President, Board of Education
Clerk, Board of Education
14
818.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
BOARD MEMBER COMMENTS/BUSINESS
C.
M-13
(Continued)
Recommend approval of the employment of and payment to the County Election Board of Oklahoma County, Oklahoma, and the election b, #433 officials thereof, to conduct the following elections; APPROVAL OF
OKLTVHOMA COUNTY
election to be conducted on February 11, 2)
3)
1997.
mills for the fiscal year beginning July election to>be conducted February 11, 1997.
of 1,
5.14 1997
of 10.27 â&#x20AC;¢ ! 1997;
A levy election for making a building fund levy of 5.14 mills for the fiscal year beginning July 1, 1997; election to be conducted on February 11, 1997. Board member nomination election to be held on Tuesday, February 11, 1997. Board member general election (if necessary) to be held on Tuesday, April 1, 1997.
LOGTkN COUNTY 1)
A levy election for making an emergency levy of 5 mills for the fiscal year beginning July 1, 1997 election to be conducted on February 11, 1997. A levy election for making a local support levy of 10 mills for the fiscal year beginning July 1, 1997; election to be conducted February 11, 1997.
3)
A levy election for making a building fund levy of 5 mills for the fiscal year beginning July 1, 1997; election to be conducted on February 11, 1997. Board member nomination election to be held on Tuesday, February 11, 1997.
Board member general election (if necessary) to be held on Tuesday, April 1, 1997.
15
EMPLOYMENT AND PAYMENT TO THE BOUNTY ELECTION SOARD TO CONDUCT ELECTIONS
r
819.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
M-14 BOARD MEMBER COMMENTS/BUSINESS 2.
^PROVAL TO rERMTNATF, THE JISTRICT’S AGREEMENT WITH JTEPHENH. SANDERS CERTIFIED PUBLIC ICCODNT, INC. FOR HIDITING SERVICES •UR 1995-96 •■ISCAL YEAR AND H’PROVAL FOR {FPS.
(Continued)
Consideration of the superintendent's recommendation to terminate the District's agreement with Stephen H. Sanders, Certified Public Accountant, Inc., for auditing services for the 1995-96 fiscal year and request authorization to seek Request For Proposals (RFPs) for this service.
MOTION; SECOND;
Kenny Walker Tom Yeargain
MOVE FOR APPROVAL TO TERMINATE THE DISTRICT'S AGREEMENT WITH STEPHEN H. SANDERS, CERTIFIED PUBLIC ACCOUNTANT, INC., FOR AUDITING SERVICES FOR THE 1995-96 FISCAL YEAR AND REQUEST AUTHORIZATION TO SEEK REQUEST FOR PROPOSALS (RFPS) FOR THIS SERVICE. ROLL CALL
Mr. Mrs Mr.
Kellert, Parks, Bogle,
aye aye aye
Mr. Mr.
Walker, Yeargain,
aye aye
MOTION CARRIED 5-0.
3.
Recommend approval of the Resolution of the Board setting aside $3.4 million in appropriated mid-term adjustment funds in the FY 96-97 General Fund Budget for the following purposes; Purchase of furniture, equipment, and library materials for the Thelma R. Parks Elementary School. Amount: not to exceed $350,000. Purchase of maintenance vehicles and tools for force labor installation of heating and air conditioning in accordance with the 1993 Bond Issue. Amount: not to exceed $200,000. Remaining $2,850,000 to be designated only for purposes of completing the 1993 Bond Issue. This shall be accomplished by moving appropriate expenses from the Building Fund budget to the General Fund budget, and making direct appropriate expenditures from the Building Fund to supplement Bond Fund accounts which are insufficient to fulfill a specific project.
Furthermore, the superintendent shall submit to the Board a similar plan and resolution for the FY 1997-98 budget.
All expenditures made pursuant to this resolution are subject to all existing Board policies. MOTION; SECOND;
Frank Kellert Thelma R. Parks
MOVE FOR APPROVAL OF THE RESOLUTION OF THE BOARD SETTING ASIDE $3.4 MILLION IN APPROPRIATED MID-TERM ADJUSTMENT FUNDS IN THE FY 96-97 GENERAL FUND BUDGET FOR PURPOSES LISTED ABOVE. i. #435 APPROVAL OF JESOLDTION JETTING ASIDE ?3.4 MILLION IN VPPROPRIAIED CD-TERM ADJUSTlENT FUNDS FOR PURPOSES T.TSTED ^VE.
ROLL CALL
Mr. Kellert, Mrs . Parks, Mr. Bogle,
aye aye aye
Mr. Mr.
Walker, Yeargain,
aye aye
MOTION CARRIED 5-0 . DISCUSSION
Mr. Walker noted that he agreed with the Superintendent that this was a fair and equitable resolution, and that the Board must make a commitment to finish the bond issue. He said he would rather see the money go more to the classrooms, but since the air conditioning will be in the classroom, he thought it was a good move. 16
820.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
M-15 BOARD MEMBERS COMMENTS/BUSINESS
(continued)
Mr. Bogle added that he had some concerns about the appropriateness of using mid-term adjustment funds, but after discussing it with the Superintendent he was satisfied that this is an appropriate application for these dollars. LEGAL
REPORT
LEGAL REPORT
Mrs. Tammy Carter, Associate Counsel, reported having received a letter from the attorney of an employee being scheduled for a pre-termination hearing on November 13, 1996, stating that he could not have an expert witness available until January 13 of next year. Although he did not specifically request that the matter be set at that time, that is the implication. Mrs. Carter recommended to the Board that they follow the staff's recommended date of November 13, 1996. The first reason for that is that the suggested personnel action.involves some very serious allegations on the part of both district's staff and students. Also, she had been in contact with persons who are involved in this, and they have indicated that they have been threatened. Mrs. Carter said she had lost some of her witnesses because of those alleged threats. Secondly, expert witnesses generally are used in situations where there is some technical expertise that needs to be relayed to the finder of fact. In this instance it is a matter of fact that is simple for anyone to understand. Either you believe what those witnesses are saying or you don't, and having an expert witness will not add anything at all to the proceedings in my opinion. Mrs. Carter asked that the Board follow staff's recommendation and set the hearing for November 13. Mrs. Parks gave some examples of other cases that had come before the Board and actions that were taken. She said the attorney for this person was asking for an extension because the expert witness could not be here, and the Board was about to decide that maybe they should not grant that. She thought it was unfair. She thought the Board needed to look at what they vote on, and be just as concerned about another situation. She asked them to be fair and honest.
Mr. Kellert inquired if the witness Mrs. Carter was speaking of was someone who had witnessed the events in question or was just an expert witness? Mrs. Carter said it was not someone who had personal knowledge of the events in question, but an expert who would come to give an opinion on whatever the information being given to the Board will be. Mrs. Parks said if this is an expert witness why were they not giving him the opportunity to appear? Mr. Kellert explained that when he had heard the term "expert witness" in the past, it usually referred to someone outside the case who has general knowledge of the area under discussion. That is how he had always heard the term used, and that is what Mrs. Carter confirmed to him.
Mrs. Parks said Mrs. Carter should call the person who asked for the extension and find out if this was an expert witness who has some information relative to the situation. Mr. Bogle asked Mrs. Carter what the obligation of the Board was by policy or by law on this matter. Mrs. Carter said it was solely within the Board's discretion both by policy and law to give anyone an extension of time and even though it is not specifically requested here, that is the implication that can be easily be drawn. Mr. Kellert asked what the date would be for which they had requested an extension? Mrs. Carter said the expert witness would not be available until January 13, and that would mean that person would remain on the payroll with full pay and benefits for that two month period of time. Mrs. Parks said they had a case before this Board where the person was given an extension from January until June.
SUPERINTENDENT
REPORT
Presentation of results of Town Meetings held in secondary schools. 17
SUPERINTENDENTâ&#x20AC;&#x2122;S REPORT PRESENTATION OF TOWN MEETINGS
RESULTS
821.
M-16
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
SUPERINTENDENT'S REPORT
(continued)
Dr. Crawford gave a brief overview of the process of the redistricting of secondary schools. He said they had approximately twenty neighborhood town hall meetings, with very good input from them. He asked Mrs. Joyce Henderson, who coordinated the event, to come to the podium and make the presentation to the Board.
Mrs. Joyce Henderson gave a summary report of the town meetings that were held beginning Wednesday, October 9, 1996, and ending on Wednesday, October 30. She reported the main concern with the redistricting was with equity and quality issues at given sights, not with the concept. Mrs. Henderson said patrons questioned the concept of equity, how it can be measured and what role the Equity Committee, if any, would play in the implementation of the plan. They also requested a report on the district since the return of the elementary students to the neighborhood school concept. She said many parents were unhappy with the proposed discontinuation of the activity bus program. They felt it would be in direct conflict with the goal of neighborhood schools which is to increase student involvement. Mrs. Henderson said the third area of concern was resegregation. She said the concern for parents was for students to be educated in culturally diverse settings to prepare them to live and work in a diverse society and workplace. Other concerns were the escalation of gang conflicts, closing of Douglass and Northeast High Schools due to low enrollment, making attendance boundaries for Southeast High School, concerns with the quality of facilities and the disparity from site to site, and accountability for bond funds. She said there were concerns that they were rushing the plan without enough information.
DISCUSSION
Mr. Yeargain expressed appreciation for the material Dr. Sconzo and Mrs. Henderson brought to Board members from their trip to the Council of the Great City Schools Conference. Mrs. Parks said she thought the report was a very good one, but there is one part that is missing and that is the lack of communication. She said it was stated at four meetings which she attended that they were not getting information from the Board, Superintendent, or from whomever in a timely manner.
Mr. Bogle added that this had been an enlightening process for the district and Board. He said probably the Board had thought this would be something that the community would quickly embrace without controversy, but he thought they were wrong. What the Board found was that there was much more reaction for the plan for the new reassignment, and the community had much more information to bring to the Board for our consideration than they had thought. He said the process in this is as important as the outcome, and the people needing to feel they have true input. He said the Board needs to consider what will be the next step in the process, and to discuss items for a future agenda.
Mr. Kellert reported in the meetings he had attended and reports he has read, the beginning process was to approach this in a step by step manner as had been done in the past. He noted the initial plan was to look at middle schools first, take some time, and then look at high schools after that. He said the only concern he has heard in regard to the middle school plan is that it doesn't relieve the overcrowding. He affirmed that no arrangement will relieve the overcrowding until the Board decides to do something about additional classroom space at the middle school level. Mr. Yeargain asked Dr. Crawford what would be the last date the Board could have for implementation of this plan. Dr. Crawford said the target date was the end of November, and in talking to staff, they felt the end of December would be the latest date they could enact any changes and do an adequate job with scheduling, transfers, etc. Mr. Yeargain said his concern is that they had told the people they would be bringing something back to them, and he didn't know if they could do this by January 1. Mrs. Parks stated Mr. Yeargain had expressed her concern. She said she was in accord with whatever it takes to implement this process in the right way. She requested a copy of Mrs. Henderson's report. 18
822.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
SUPERINTENDENT'S REPORT
H-17
(continued)
Mr. Walker inquired if it is feasible to proceed with a plan like this only at the middle school level at this time, and look at the high schools at a later date. Dr. Crawford said they could proceed with the middle schools. Mr. Walker asked if that would accomplish some of the goals as far as busing and reducing the amount of time students are on buses? Dr. Crawford said it would. Mr. Bogle said when they make a decision, they need to make it based on the long term view of the district and not a short term fix. He thought the Board was suggesting that the Superintendent bring back a recommendation for a middle school redistricting plan for the next meeting for discussion and maybe action. He thought they should reevaluate the high school reassignment plan and look to the future for consideration of some activity in that area. Mr. Bogle suggested that the Board use their retreat time to develop some kind of model that can be used for these kinds of major issues and how to approach them in the future. Mrs. Parks said at the last meeting it was suggested that a letter be written to our Executive Director of Board Related Affairs. She asked if it had been written.
Dr. Crawford noted that the letter had not been written. He said Mr. Shepard had asked them not to do anything at this time since his father is seriously ill.
Mrs. Parks said she knew Mr. Shepard had asked us not to do anything that is social, but I do not think we should wait before writing a letter to him expressing our appreciation to him for the service he has rendered. Also, Mrs. Parks mentioned that Mr. Leonard Benton, of the Urban League is retiring at the end of this year. She felt the Board should write a letter of appreciation to him for the many services he has done for the Oklahoma City Public Schools. It was also noted that Frank McPherson is retiring. Mrs. Parks said he had also done a lot for this district and she would like to see a letter of appreciation written to him.
PURCHASING
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - F) MOTION; SECOND:
Frank Kellert Tom Yeargain
R. #436 APPROVAL OF HJRCHASING AND GENERAI. BUSINESS ITEMS A THROUGH F
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH F AS LISTED ON THE FOLLOWING PAGES
ROLL CALL
Mr. Mrs. Mr.
Kellert, Parks, Bogle,
aye aye aye
Mr. Walker, Mr. Yeargain,
aye aye
MOTION CARRIED 5-0. A.
Purchase of Furniture for Use by Educational Services at Burbank Elementary and Various Schools; Virco Manufacturing Approval of the purchase of furniture (tables, chairs and desks) for use by Educational Services at Burbank Elementary and various schools from Virco Manufacturing in the amount of $20,042.75 (manufacturers' prices) and is to be charged to General Fund Account #711-012-1000-650-191-1040-000-140. 19
ITEM A: PURCHASE OF FURNITURE FOR USE BY EDUCATIONAL SERVICES
823.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
M-18 PURCHASING AND GENERAL BUSINESS ITEM B: PURCHASE DF mSTRUCTIOIJAL SUPPLIES FOR USE BY SUPPLY AND OISTRIBUTION
B.
(continued)
Purchase of Instructional Supplies Distribution (Warehouse Stock)
for
Use
by
Supply
and
Approval of the purchase of instructional supplies for use by Supply and Distribution (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (17 mailed - 14 returned):
Sax Arts & Crafts ---------------- $ Elgin School Supply ---------------Bowlus School Supply ------------Bye Mo'r Inc. --------------------Thompson Book & Supply ----------Coplins Office Center -----------AB Dick Products Company ----------Zellerbach-Mead Company--- -----Sam's Club-------------------------Corporate Express ------------------
1,464.00 7,772.10 64,672.85 14,93 6.90 27,402.97 19,106.12 1,209.00 12,547.50 8,270.90 1,239.40
$158,621.74
These purchases are to be charged to General Fund Account 000-5300-610-000-0000-000-039.
Purchase of Tools and Industrial Supplies for Use by Maintenance Department (HVAC Bond Crew)
ETEM C: PURCHASE OF FOOLS AND INDUS-
lrial
#711-
supplies
Approval to purchase tools and industrial supplies for use by Maintenance Department (HVAC Bond Crew) from the following companies who submitted the low quotations on specifications and/or general conditions (12 mailed - 6 returned):
TOR USE BY ^MAINTENANCE DEPT.
Bradford Industrial Supply Hart Industrial Machinery & Supply Brown Machinery Company W.W. Grainger, Inc. Total
$ 1,708.26 1,996.38 3,756.30 15,064.19 $22,525.13
These purchases are to be charged to the following Building Levy Fund Accounts:
721-000-2620-610-000-0000-000-051 721-000-2620-740-000-0000-000-051 Total
$ 5,702.55 16,822.58 $22,525.13
(ITEMS D-F RELATE TO BOND ISSUE PROJECTS) ETEM D: AWARD OF CONTRACT FOR ENSTALLATION OF PLASHING AND lELAlâ&#x20AC;&#x2122;ED WORK AT ZARIOUS SCHOOLS POR BUILT-UP lOOFS ETEM E: AWARD OF CONTRACT FOR PURNISHING AND ENSTALLING DIRECT DIGITAL CONTROLS VARIOUS SCHOOLS FROM ?OWERS OF OKLAHOMA ETEM F: AWARD OF CONTRACT FOR ENSTALLATION OF PLASHING AND DELATED WORK AT VARIOUS SCHOOLS FOR FOAM ROOFS: aaiCKSHA ROOFING
D.
Award of Contract for Installation of Flashing and Related Work at Various Schools for Built-up Roofs; Oklahoma Roofing and Sheet Metal, Inc.
Approval to award contract for installation of flashing work at various schools for built-up roofs to Oklahoma Sheet Metal, Inc. who submitted the low unit price amount of $600.00. This expenditure is to be charged Fund Account #731-105-0000-000-000-0000-000-OPU.
E.
and related Roofing and bid in the to the Bond
Award of Contract for Furnishing and Installing Direct Digital Controls at Various Schools; Powers of Oklahoma
Approval to award contract for furnishing and installing direct digital controls at various schools to Powers of Oklahoma who submitted the only bid in the estimated amount of $750,000.00. This expenditure is to be charged to the Bond Fund Account #731105-0000-000-000-0000-000-OPU.
F.
Award of Contract for Installation of Flashing and Related Work at Various Schools for Foam Roofs; Chickasha Roofing Company, Inc.
Approval to award contract for installation of flashing and related work at various schools for foam roofs to Chickasha Roofing Company, Inc. who submitted the low unit price bid in the amount of $700.00. This expenditure is to be charged to the Bond Fund Account #731-105-0000-000-000-0000-000 -OPU. 20
824.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
PURCHASING AND GENERAL BUSINESS
(continued)
DISCUSSION
Mr. Walker noted that it was encouraging to him to see on item B the items being purchased were paper, pencils, and supplies for the students. On Item E, he expressed concern that only one company bid on this item when it is for a quarter of a million dollars.
Dr. Crawford said this decision was really made several months ago when the district decided which route it would take in establishing controls on the various HVAC systems. He said the controls need to be able to be linked together and be compatible with the entire system. He asked Mr. Clark to explain the system to the Board.
Mr. Clark reported that about 18 months ago when the controls bids were initially awarded for the last 18 schools, it was the Board and district's intent to have one control system throughout the entire district. The reason was so the technician would be able to work on one control system rather than having to know various types of systems. The control operator would be able operate one type of system instead of having numerous systems to have to learn to operate. Landis and Gear Equipment was awarded the bid about a year a half ago which pretty well locked in a system that was compatible to this. The specifications were written to be able to integrate with the existing system that is already in place. Mr. Clark explained the purpose of the controls to the Board. He said this bid came in a little under his projected budget for it. Mr. Kellert noted that these were digital controls versus pneumatic controls at the building sights, and the digital controls can be used to program the system to go on and off. Using a uniform vendor within our budget will allow us at a fairly low cost to connect up all the building digital controls where they can be managed at the Service Center. Mr. Clark said that was correct and this also included the cost for connecting them up to the Service Center. Mr. Kellert suggested on item A, that the elementary furniture at Burbank will be used at some schools that have not had furniture in a long time, when the need for it expires at Burbank.
Dr. Crawford said that was the intention, Dr. Sconzo.
and had been discussed with
Mrs. Parks asked what happened to the furniture at Burbank when the Nichols Hills students were attending there.
Dr. Sconzo said the furniture at Burbank at that time was the furniture purchased for Nichols Hills and it was moved to Nichols Hills when the facility opened.
Mr. Walker asked if these were all budgeted items? Dr. Crawford said they were. He explained that the tools will be bought from the carryover 1995-96 building fund.
21
M-19
825.
M-20
I hereby certify to the best of By knowledge that the recoranendation for expenditure of Bond Funds for awarding the contract for installation of flashing and related work at various ^Qgls for build-up roofs to Oklahoma Rppfing and Sheet Metal.. I21ÂŁx., in the Board of Education agenda of November 4. 1996. is proi^r in all respects and is within the guidelines for the pro:>eets approved by the electors of this district in the October 12, 1992, Bond Election.
Date TO:
BOJtRO or EDUCATIOM
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bend Funds for awarding the contract for furnishing and installing direct digital controls at various schools to Powers of Oklahoma in the Board of Education Meeting agenda of Novg^er 4, 1996, is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1992, Bond Election.
Date TO;
BOARD OF EDUCATION
certify to the best of my knowledge that the recommendation for expenditure of Bond Funds for awarding the contract for installation of flashing and related work at variona schools for foam roofs to Chickasha Roofing Company, in the Board of education agenda of November. 4. 1996. is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1992, Bond Election.
Date
22
826.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
M-21 PERSONNEL
AND
ENCUMBRANCES
Authorization to Reschedule a Pre-termination Hearing for Dr. Beniamin Hart, Administrative Employee at a Special Meeting on November 13, 1996, at 6;00 p.m. Original Motion; MOTION; SECOND;
Frank Kellert Tom Yeargain
MOVE FOR APPROVAL TO RESCHEDULE A PRE-TERMINATION HEARING FOR DR. BENJAMIN HART, ADMINISTRATIVE EMPLOYEE AT A SPECIAL MEETING ON NOVEMBER 13, 1996, AT 6 ;00 P.M. ROLL CALL
Mr. Kellert, Mrs. Parks, Mr. Bogle,
aye no no
Mr. Walker Mr. Yeargain,
MOTION TO SET PRE-TERMINATION HEARING FOR DR. BEN HART FOR NOVEMBER 13, 1996 FAILED
no no
MOTION FAILED 1 aye, 4 no. DISCUSSION
Mrs. Parks said she hoped they were not setting this meeting at a time when a key witness cannot be there. She suggested the time be moved so persons who needed to be contacted could have some input in this time. To clarify his motion, Mr. Kellert stated that if this were due to an unforeseeable circumstance having to do with a witness that actually had first hand knowledge of the alleged event, he would be more than happy to change the time. He said that is not what was presented in the letter from the attorney, but simply an outside expert witness. Because of the nature of the charges and the expense to the district, Mr. Kellert did feel it was reasonable.
Mrs. Park asked Legal Counsel to read the letter again. Mrs. Carter read the letter again. Mr. Bogle noted that the letter did not ask for an extension. Mrs. Carter said it did not, but she assumed they were not wanting to have the hearing held before January 13, 1997. Mrs. Park asked at what point she could make a friendly amendment to the motion.
Mr. Kellert said he could not recognize January 13, 1997, as a friendly amendment. He clarified that he had a problem with waiting two months for a person without direct knowledge of the events alleged. Mrs. Lambeth, Deputy Clerk, said the motion can be amended by striking the date and creating a blank. She said if Mrs. Parks amended the motion by creating a blank, it would require a second and a majority vote. Amended Motion to Create a Blank;
MOVE TO CREATE A BLANK BY STRIKING REFERENCED IN THE ORIGINAL MOTION. MOTION; SECOND; ROLL CALL
AMENDED MOTION TO CREATE A BLANK BY STRIKING OUT THE DATE FAILED
Thelma R. Parks Tom Yeargain
Mr. Kellert, Mrs. Parks, Mr. Bogle,
no aye no
Mr. Walker Mr. Yeargain,
no aye
This motion failed and the Board AMENDED MOTION FAILED 2 aye. 3 no returned to the original motion as listed above to be voted on. 23
827.
MINUTES OF THE REGULAR MEETING OP NOVEMBER 4, 1996 M-2Z
PERSONNEL AND ENCUMBRANCES
(continued)
DISCUSSION
Mr. Kellert reminded the Board that they had a date for last Monday on the calendar that was acceptable to both sides. Had it not been for the death of an immediate family member of person who claimed to have first hand knowledge of the alleged incident or incidents, we would have already have had the hearing. He said his problem was since last Monday, when we had an acceptable date until today, now we are being asked to wait for an expert witness. With no more explanation of it than was in the letter, Mr. Kellert did not find it a valid request.
Mrs. Parks said that we don't control emergencies, and because something happened to one of the key witnesses, we postponed the meeting. In order to give a fair assessment of this, Mrs. Parks felt the Board should at least give another week or so in order for Legal Counsel to really contact the person.
Mr. Kellert stated that the Board had been told the expert witness cannot be available before January 13. He reminded that the Board is not here to advocate for either side, but to provide a forum. Mr. Yeargain asked Mrs. Carter if this claim is legitimate, would she recommend another date? Mrs. Carter said she had no indication that it is not legitimate right now. Mr. Bogle inquired if, subsequent to compelling reason to ultimately accept hearing, if Mrs. Carter would bring that to reconsider the date. Mrs. Carter said job.
this decision, there was a the request to postpone the information back to the Board she would because that is her
Mrs. Parks said again she would like for Legal Counsel to have an opportunity to contact someone to determine what kind of expert witness that is.
Mr. Kellert noted that what it comes down to is that this Board as a hearing panel granted the administration's request for a delay based on an unforeseen circumstance. If the employee's case was prepared and it can be absolutely determined the witnesses were prepared to go forward, I don't want to put this Board in a position where we have granted some variance for one side and in doing that have impaired the case of the other side regardless of who came first or who asked for the first extension. Mr. Kellert said he would leave his motion on the floor to be voted on, but also wanted it expressed on the record that if before we get to the 13th, it can be determined this is not something the Board created that would impair the ability of one side or the other to present their best case as it existed the 28th of October. Mr. Bogle added that if the Board votes to confirm this date, if Mrs. Carter is able to determine through conversation with the Legal Counsel for the appellant that postponement for the date is a legitimate request and that it would be beneficial for the Board to reconsider its position tonight, that she would bring this information to the Board and give us an opportunity to change this date. Mrs. Carter said she would call him the next day and advise the Board of what he has to say.
2.
R. #437 APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED ON THE FOLLOWING PAGES
Approval of Personnel and Encumbrances as listed on the following pages.
MOTION: SECOND:
Kenny Walker Thelma R. Parks
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED,
ROLL CALL
Mr. Kellert, Mrs. Parks, Mr. Bogle,
Mr. Walker, Mr. Yeargain,
aye aye aye
MOTION CARRIED 5-0.
24
aye aye
828.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996 M-23
PERSONNEL AND ENCUMBRANCES
(continued)
DISCUSSION
Mrs. Parks noted there was a separation of a computer teacher from Rogers Middle School, and asked if that position would be filled. Dr. Sconzo replaced.
said
this
was
a
retirement,
and
this
person
would
be
Mrs. Parks expressed concern that they really need a computer teacher for that school and hoped it would be filled soon. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (23-9703916 through 11-9704608) written during the period 10/15/1996 through 10/28/1996. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9703916 TO 9704604 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.
DATE
EDWARD ROMERO
25
829.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
M-24
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
PROFESSIONAL TECHNK ;al : Carmen Butler
Harding Social Studies Adjunct Inst
10-11-96
435/00
$14,75
Terri Taylor
Harding In-House Adjunct Inst
10-14-96
435/00
14.75
Dew Williams
Classen School of Advanced Studies Fine Arts Adjunct Instr
08-26-96
435/00
14.75
Linda Bankhead
Eisenhower/ Spencer MR Teacher
10-01-96
03/06/BA+ $25,450. 00
Christy Cook
Capitol Hill Math Teacher
10-14-96
01/03/BA
23,170. 00
Janell Copeland
Lafayette 4th/5th Grade Teacher
10-14-96
01/12/MA
26,565. 00
Vickie Crossley
Rogers T-1 Resource Teacher
09-16-96
01/03/BA
23,170. 00
Christine Donatuci
Southeast Math Teacher
10-14-96
01/03/BA
23,170. 00
Rosa Longley
Telstar 1st Grade Teacher
10-14-96
01/04/BA+
23,610. 00
Angela McGinn
Bodine Kdg Teacher
10-14-96
01/03/BA
23,170. 00
CERTIFIED:
26
830.
M-25
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CERTIFIED, cont: u
Sandra McKinney
Harding Science Teacher
10-28-96
01/22/MA
$33,050.00
Michelle D. Madole
Rancho Village 1st Grade Teacher
10-14-96
01/03/BA
23,170.00
Suzanne Payne
Fine Arts Travel Strings Teacher
10-14-96
01/16/BA+
26,660.00
- Adams 2nd Grade Teacher
10-14-96
01/03/BA+
23,405.00
. West Nichols Hills Bil Asst
10-24-96
103/01
$7,921.00
Paula Pluess
CLERICAL: Marta Clay
u
Tammy Booker-Guess
Early Childhood Day Care Secretary
10-08-96
166/01
12,721.00
Amy Hayes
Hoover MD Asst
10-10-96
106/01
7,890.00
Deicy Jones
Stand Watie Bil Asst
10-07-96
103/01
7,921.00
Barbara Kennedy
Jefferson MR Asst
10-16-96
106/06
8,875.00
Fernando Pinon
Jackson Bil Asst
10-05-96
103/01
7,921.00
Vickie Stowe
Pierce Computer Asst
10-21-96
101/05
8,453.00
n
831.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
M-26
_>
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CLERICAL, cont:
Kirstern Vogt
Hoover MD Asst
10-10-96
106/01
$7,890.00
Houston Winn
Jefferson TMR Asst
10-21-96
106/01
7,890.00
10-21-96
122/17
7,045.50
RETURNING FROM LEAVE: CLERICAL: Pamela Hankerson Telstar .5 Clerk
28
832.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
Rogers Computer Teacher
11-03-96
Capitol Hill El Secretary
12-20-96
Taft Custodian
10-15-96
Garage Services Mechanic
10-11-96
RETIREMENT:
CERTIFIED: Connie Herron CLERICAL:
Shirley McDonough CUSTODIAL:
Haywood Boone
ABANDONED POSTION: MAINTENANCE:
Kenneth Peoples
29
M-27
833.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996 M-28
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CLERICAL: Sandra Alvarado
Vanessa Clark Blanca Espinoza
Belinda Northerton
Jackson/Bilingual Assistant
09-27-96
North Highland/EDK Assistant
10-16-96
Prairie Queen/Bilingual Assistant
10-02-96
Willow Brook/EDK Assistant
10-14-96
30
834.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
M-29 REPORT
EDUCATIONAL UNFINISHED
(when scheduled)
BUSINESS
(NONE)
NEW
BUSINESS
(NONE)
CITIZEN S'
COMMENTS
(NONE)
BOARD
MEMBERS'
COMMENTS
Mrs. Parks asked if they had set a date for their retreat? A Board pre-retreat planning session was set for November 15, 1996, from 11:30 a.m. to 1:30 p.m. if the date is acceptable with Mr. Carter and Mrs. Silver who are absent tonight.
I N
OPEN
MOTION; SECOND:
SESSION
Frank Kellert Tom Yeargain
Mr. Mrs, Mr.
Kellert, Parks, Bogle,
PRE-RETREAT
PLANNING
MOVE FOR APPROVAL OF THE 1996-97 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BOARD OF EDUCATION, INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY AND THE OKLAHOMA CITY FEDERATION OF TEACHERS, LOCAL 2309 OF THE AMERICAN FEDERATION OF TEACHERS AFL-CIO OF OKLAHOMA CITY, OKLAHOMA.
ROLL CALL
BOARD MEETING SET FOR NOVEMBER 15, 1996 FOR
aye aye aye
Mr. Mr.
Walker, Yeargain,
R. #438 APPROVAL OF 1996-97 COLLECTIVE BARGAINING AGREEMENT WITH OKLAHOMA CITY FEDERATION OF TEACHERS
aye aye
MOTION CARRIED 5-0.
Mr. Bogle announced there was no other business for the night's meeting.
ADJOURNMENT There being no further business, the meeting adjourned at 11:10 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Kenny Walker. On roll call, the votes were as follows: Mr. Kellert, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
â&#x2013; o
31
1. #439 ADJOURNMENT 11:10 P.M.
835.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 4, 1996
M-30
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Pr sident
Minutes
approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
,
by the 1996.
Board
of
Education
this
â&#x20AC;&#x201D;
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
fitness^ my ^hand and seal of this School District this , 1996.
clerk, Oklahoma City poard of E^cation
(SEAL)
32
day
836.
MINUTES OF THE SPECIAL MEETING OF NOVEMBER 15, 1996
K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89
OKLAHOMA
COUNTY, ROOM,
CONFERENCE
OKLJkHOMA,
MET
IN
SPECIAL
ADMINISTRATION BUILDING,
900
SESSION
NORTH
IN
THE
KLEIN,
OF
BOARD
FRIDAY,
NOVEMBER 15, 1996, AT 11:30 A.M. PRESENT;
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Deputy Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order. ROLL
ROLL CALL
CALL
At the time of the Roll Call, all seven (7) members of the Board were present. Mr. Michael Carter gave the invocation and led the pledge of allegiance.
INTRODUCTION
OF
VISITORS
(NONE) SPECIAL
1.
BUSINESS
Discussion of Items Pertaining to the Upcoming Board Retreat
DISCUSSION Mr. Bogle stated that the intention of this meeting was an open dialogue between the members of the Board and members of the senior staff in preparation for the Board retreat and the establishment of goals for the district for the next period of time. Also, the Board had requested to review the Needs Assessment Survey and the Facilities Study prepared by members of the staff. The other purpose of the meeting was to talk about some of the items we might want to have as topics to discuss when we go into our retreat. Dr. Crawford said he had contacted Dr. Tollett and he had given him some other names as possible facilitators for the retreat. He asked that the Board set a date so that he would be able to contact these persons with a specific date for the retreat. Dr. Crawford asked members of staff to make brief presentations on the topics to be discussed at the retreat.
L
33
DISCUSSION OF UPCOMING BOARD RETREAT
837.
MINUTES OF THE SPECIAL MEETING OF NOVEMBER 15, 1996
H-2 SPECIAL BUSINESS
(continued)
Dr. Moore presented information gained from a study of the district facilities. He said as a result of the study, they had put together a document titled "A Strategic Planning Resource for Oklahoma City Public Schools as We Lead into the Twenty-first Century." Dr. Moore gave a brief overview of the study. He discussed population changes in the overall school enrollment, needs at all levels of the school facilities and the projected costs, and the federal bond program. Members of the Board asked questions regarding these items.
Dr. Kimball added information regarding projected enrollments and race analysis for the next five to ten years. Board members discussed different areas and problems in projecting enrollments, projected growth in different areas of the city, and the impact of these on the district. Dr. Sconzo gave an executive summary of the Curriculum Audit report. He felt the key issue relative to the Curriculum Audit is the Board of Education developing the Mission Vision and seven goals for the next three to five year period. He said plans were underway to establish a district task force on revising the staff appraisal system in terms of process and form.
Mr. Bogle asked Dr. Sconzo to explain the strategic planning report coming up in December. Dr. Sconzo stated that every school in Oklahoma must file with the State Board of Education what is called a Local Education Plan, which is a four-year plan that outlines activities, goals, etc. That plan must be updated annually. He said the Oklahoma City Schools are in the fourth year of the current four-year plan, and must develop a new local education plan for the next four years. He said this plan must be presented to the local Board of Education and be adopted by them before it can be presented to the State Board of Education. Mr. Bogle asked if the Board goals should precede the curriculum plan, and questioned that the Board was not involved with the process. He said his concern is that the Board will have a very short time process to approve this item without really being able to grasp the purpose of the importance of the product.
Dr. Sconzo said they had really wanted to get started on the process in November, but they had delayed because they agree that it is important that the plan grow out of the Board's mission vision and goals. He said the deadline for the report to be presented to the State Board of Education is May 1.
Mr. Bogle noted it would be helpful to the Board if Dr. Sconzo could let them know what kinds of things they would look to from the Board to help give his group direction or substance to deal with. Mrs. Parks said she would like to see them build in a mechanism of some kind for rewarding effective teachers.
Dr. Kimball discussed the Needs Assessment Survey and gave a brief history of how it came about. He gave a synopsis of different items and ratings on the survey with some discussion from Board members.
With consensus, the Board decided to have the Board retreat on Friday, January 10, 12:00 p.m. to 7:00 p.m., and Saturday, January 11, 9:00 a.m. to 6:00 p.m.
Mr. Bogle asked Board members to bring a list of items they wished to have discussed at the Board Retreat to the next Board meeting so they can begin to plan an agenda. 2.
Recommend approval for Water Services Company, who submitted the low bid (1 received), to install propylene glycol anti-freeze (Maintenance Department) at eighteen schools. This expenditure in the amount of $178,800.00 will be charged to Bond Fund Account 731105-4700-000-000 0-0 0 0-OPU.
MOTION: SECOND:
Thelma R. Parks Terri Silver 34
838.
MINUTES OF THE SPECIAL MEETING OF NOVEMBER 15, 1996
M-3 SPECIAL BUSINESS
(continued)
MOVE FOR APPROVAL TO AWARD CONTRACT TO WATER SERVICES COMPANY, WHO SUBMITTED THE LOW AND ONLY BID, TO INSTALL PROPYLENE GLYCOL ANTIFREEZE AT EIGHTEEN SCHOOLS.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
R. #440 APPROVAL FOR WATER SERVICES COMPANY TO INSTALL PROPYLENE GLYCOL ANTI-FREEZE AT EIGHTEEN SCHOOLS
MOTION CARRIED 7-0.
DISCUSSION Dr. Marvin Crawford noted that the fact finder recommended the Board continue with the process of using propylene glycol to prevent further damage at this time. He said a number of bids were solicited, though only one was submitted. He noted this was a reputable firm. Mr. Tom Yeargain said his concern was regarding the pumps that might have to be changed. He asked if the funds budgeted for this would also include the cost of the pumps that might have to be changed. Mr. Truly Clark said it would not, and they were not anticipating changing any pumps. Dr. Crawford said the engineers did not think any pumps would have to be changed.
Mr. Frank Kellert noted it was his understanding from what the consultant said that taking this particular action by adding the glycol will in no way invalidate any of the warranties that are currently in place nor would it relieve anyone of any responsibilities they may have up to this point in the process, and prevent this Board from pursuing appropriate action in this matter. Mr. Clark said this should in no way affect any of the warranties. In response to a question from Mr. Kenny Walker, Dr. Crawford said this is a legal expenditure from the Bond Fund Account even though it is not budgeted in that account.
EXECUTIVE
SESSION
It was decided that an executive session would not be needed at this meeting.
ADJOURNMENT There being no further business, the meeting adjourned at 1:36 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Frank Kellert. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
35
R. #441 ADJOURNMENT 1:36 P.M.
839.
MINUTES OF THE SPECIAL MEETING OF NOVEMBER 15, 1996
M-4 (An audio cassette recording of the meeting,
MiiTUjtes inutes
ajmroyea by agproyed oy tne the ___ < 1996.
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
Board
of
excluding the Executive
Education
this
â&#x20AC;&#x201D;
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. itnes^ my hand and seal of this School District this ,3-^^ day of
,
1996. Clerk, Oklahoma City Xoard-fef E^cation
(SEAL)
36
840.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
M-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89
OKLAHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA,
OF
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, NOVEMBER
18, 1996, AT 6:00 P.M. President Member Vice President Member Member Member Member
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
PRESENT:
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Deputy Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order. ROLL
CALL
ROLL CALL
At the time of the Roll Call, all seven (7) members of the Board were present.
EXECUTIVE MOTION: SECOND:
SESSION
Kenny Walker Terri Silver
R. #442 EXECUTIVE SESSION 6:08 P.M.
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C: A DISCUSSION REGARDING ITEMS OF LITIGATION RESULTING FROM SPECIAL EDUCATION CASES (CIV 95-0736M; Federal Court); D: DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7 - 0 .
aye aye aye aye
Mrs. Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye
The Board went into Executive Session at 6;: 0 8 p . m
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Kenny Walker, Tom Yeargain, Thelma R. Parks, Frank Kellert, Michael Carter, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Associate Counsel; and Rosa Lambeth, Deputy Board Clerk.
IN
OPEN
MOTION: SECOND :-
SESSION
R. #443 RETURN TO OPEN SESSION 7:04 P.M.
Michael Carter Tom Yeargain
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
37
841.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996 M-2
IN OPEN SESSION ROLL CALL
Mr. Mr. Mr. Mr.
(continued) aye aye aye aye
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7 -0.
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 7:04 p .m.
Mr. Michael Carter gave the invocation and led the pledge of allegiance INTRODUCTION
OF
VISITORS
(NONE)
CITIZENSâ&#x20AC;&#x2122; COMMENTS
CITIZENS
COMMENTS
Terry Harris, John Marshall Boosters Club, reported going to Northeast High School's Homecoming and John Marshall High School's Homecoming. He spoke of what an outstanding group of young people there were at both schools. Mr. Harris had many positive things to say about the Oklahoma City Public Schools.
Alberta Stephens, NAACP, spoke on behalf of Mr. Roosevelt Milton. She spoke against ending busing in the Oklahoma City Public Schools and spoke for equal opportunities of education for all children. Jim Purdy, patron from Classen School of Advanced Studies, spoke against the test deregulation item on the agenda. He asked that the Board not deprive Hispanic, Asian-American, and other students of the test taking skills they need to succeed in our society.
Wallace Mason, patron of Northeast High School Bio-Med, against redistricting the middle schools and high schools.
spoke
Lores Schrank, patron, noted that she had served on the Equity Committee for three years. She said there were inequities going on all over the school district, and there are excellent schools as well. She reported the big difference is parent involvement. Mrs. Schrank spoke in favor of neighborhood schools and open transfer policy within the district. Pam Duncan, patron, spoke in favor of the proposed redistricting plan. Some of the advantages she mentioned were a stronger P.T.A. with increased involvement in the schools, more parent and student participation in afterschool activities, and greater community support. She noted her main objection was the cost of busing. BOARD
MEMBERS
BUSINESS/COMMENTS
BUSINESS
R. #444 APPROVAL OF 1997
MOTION: SECOND:
Terri Silver Frank Kellert
BOARD OF EDUCATION MOVE FOR APPROVAL OF THE SCHEDULE OF REGULAR MEETINGS OF THE OKLAHOMA CALENDAR OF CITY BOARD OF EDUCATION FOR THE CALENDAR YEAR 1997, AMENDED TO MEET ON MEETINGS JANUARY 27, 1997 INSTEAD OF JANUARY 21, 1997. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
MOTION CARRIED 7-0.
38
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
842.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996 H-3
BOARD MEMBERS' BUSINESS/COMMENTS
1997 Calendar;
(continued)
Regular Meetings of the Board of Education
Approval of the schedule of Regular Meetings of the Oklahoma City Board of Education for the Calendar Year 1997 as follows (Notice required in accordance with Title 25 O.S., 1991, Sec. 311) . Regular meetings are generally scheduled for the first and third Monday of every month. The primary emphasis for the 2nd meeting of each month will be for business, discussion, and education program presentations. Overall schedule may very slightly due to holidays or other known Board activities. Special meetings for hearings and special business will be called as needed. DATE
PURPOSE
TIME
(January 6 is the first day following Winter Break [Christmas/New Year] January 13
6 : 00 p. m.
*January 27
6 : 00 p. m.
February 3
6 : 00 p.m.
February 17
6 : 00 p. m.
March 3
6 : 00 p.m.
**March 24
6 : 00 p.m.
April 7
6 : 00 p.m.
April 21
6 : 00 p.m.
May 5
6 : 00 p.m.
May 19
6 : 00 p.m.
June 2
6 : 00 p.m.
June 16
6 : 00 p.m.
July 7
6 : 00 p.m.
July 21
6 : 00 p.m.
August 4
6 : 00 p.m.
August 18
6 : 00 p.m.
**September 8
6 : 00 p.m.
September 15
6 ; 00 p.m.
October 6
6 : 00 p.m.
October 20
6 : 00 p.m.
November 3
6 : 00 p.m.
November 17
6 : 00 p.m.
Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues
Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues
Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues
39
843.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
M-4 BOARD MEMBERS' BUSINESS/COMMENTS
December 1
6:00 p.m.
December 15
6:00 p.m.
* ** ***
(continued)
Conduct Regular Business and Related Issues Conduct Regular Business and Related Issues
Monday, January 20, 1996, is M.L. King Holiday. March 17 is the first Monday of Spring Break Week. Monday, September 1, 1996, is Labor Day. NSBA Annual Conference is scheduled for April 26 - 29,
1997.
DISCUSSION
Mr. Kenny Walker noted he would be out of town on January 21, and asked that the meeting on that date be changed to January 27. Mrs. Terri Silver and Mr. Frank Kellert accepted this friendly amendment to the motion.
2.
Election and/or Appointment of the following Officer. Board Clerk:
R. #445 APPROVAL OF ROSA LAMBETH FOR BOARD CLERK
MOTION: SECOND:
Mrs. Rosa Lambeth
Frank Kellert Tom Yeargain
MOVE FOR APPROVAL OF ROSA LAMBETH FOR BOARD CLERK EFFECTIVE DECEMBER 2, 1996. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. BOARD
MEMBERS
COMMENTS
Mr. Walker thanked the patrons who had come to the meeting to speak on the re-districting issue. Also, he welcomed Mrs. Lambeth as the Board Clerk. Mrs. Thelma R. Parks congratulated Mrs. Lambeth on her appointment as the Board Clerk. She also thanked all the schools who were sending her their newsletters. Those she recognized were Jackson Middle School, Moon Middle School, Douglass High School, Dewey, Dunbar, Northeast High School, Roosevelt Middle School, Polk, and Rogers Middle School. She expressed hope that they would continue to send the newsletters. Mrs. Parks reported on meetings that have been held in District 5 lately. She said she wanted equity and equality in the schools. She said she wanted certified, concerned teachers who were concerned about the students in District 5. She noted her concern was not just limited to the students in District 5, but for all of the students. She expressed that she is in favor of non-English speaking students taking the required State tests. She said we do not have equity in our schools, because some students still do not have books. Mrs. Parks stated we need to quit playing games and get on with the education of our children. She thought Northeast High School stadium should be fixed so parents would not have to drive so far to their children's ball games.
Mr. Bogle noted it gave him great pride to serve on a Board where the members have such passion for the children in the District. He said this is a Board that is concerned about the quality of education, and the passion expressed by Mrs. Parks is shared by all of us. Mr. Bogle
40
844.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996 M-5
BOARD MEMBERS' COMMENTS
said he thought we were going to see a tremendous increase in parental involvement in the schools. He noted how after elementary school, students have been divided and sent to different schools, but with the new plan, students will stay together from kindergarten through the eighth grade. He mentioned many positive things about this plan for the students. Mr. Bogle said the Superintendent and his staff had been directed to develop ways of monitoring the equity in these schools and monitoring the quality of education. He expressed that working together we can create a dynamic, wonderful, outstanding school district, regardless whether it is south, east, north, or west. He asked that all present commit themselves to working together to make that happen.
Mrs. Parks said she asked about information concerning the students who live south of 63rd Street so she could make an intelligent decision about whether or not the distribution is fair and equitable, but she had not received that information to this date. She said it was going to be very difficult for her to approve a plan when she did not have all the information she needed. LEGAL
REPORT
LEGAL REPORT
Mrs. Tammy Carter, Associate Counsel, apprised the Board of some reports she would be submitting within the next two months. She said at the first Board meeting in December, she would provide an update of the status of all litigation files. In January, she will provide the Board with her second quarterly report relative to the amount of attorney fees the district has paid in the second quarter.
TREASURER
REPORT
TREASURER'S REPORT
Mrs. Sandy Henry, Treasurer, presented the Treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the Clerk, in compliance with state statutes.) SUPERINTENDENT
REPORT
Dr. Crawford reported that the Board had been provided information from the various neighborhood meetings regarding the proposed re-districting plan. He asked Dr. George Kimball to come to present any additional information or to answer questions. He noted the proposal tonight had only one change since the last six weeks which came as a result of input from the town meetings. He said it involved the boundaries for the Christa McAuliffe School which are currently completely within Coolidge. He said the Board will deal with the assignment of that school when the time comes after it has been built. He said the only other change involved the demographic numbers, which now reflect this year's students, 1996-97 data rather than 1995-96, that had been used before. He said the numbers were very similar.
1.
Discussion and Consideration of the Middle School Re-Districting Proposal for 1997-98.
MOTION: SECOND:
Michael Carter Tom Yeargain
R. #446 APPROVAL OF THE MIDDLE SCHOOL PROPOSAL FOR 1997-98
MOVE FOR APPROVAL OF THE MIDDLE SCHOOL PROPOSAL FOR 1997-98
ROLL CALL
SUPERINTENDENT'S REPORT
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
MOTION CARRIED 6 aye, 1 no.
41
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye no aye
845.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996 K-6
SUPERINTENDENT'S REPORT
(continued)
DISCUSSION Mr. Walker asked where students from Putnam Heights would be going? Dr. Kimball said it would be Harding Middle School, and Sequoyah students would go to Taft Middle School. Mr. Walker questioned whether these students would have the opportunity to stay at the school they are now attending if they choose. Dr. Kimball said that is what was expressed in the meetings, but ultimately that would need to be decided and approved by the Board. Mr. Walker asked if this proposal would in anyway affect the activity buses. Dr. Crawford said the Board did not take action on the activity buses, but it seemed overwhelming among Board members that they were for it. He noted he did not find any support for abolishing activity busing, but he did say he was recommending that if students opted to stay at the school they are currently attending, they would have to find their own transportation. He said the Board had not acted on that either, but they could act on it later. Mrs. Parks asked where some of the students who are currently going to Moon Middle School would be going? Dr. Kimball said they would be going to several different middle schools. She asked if any of the District 5 students would be going to Webster Middle School? Dr. Kimball said they would not. He explained that the difference in the number of students going to Moon Middle School is the difference in the number of children that are being transposed to Moon and from Moon.
Mr. Walker explained that students from Wilson Elementary had been divided between Moon and Harding Middle Schools. Under the new plan they would be kept together and all would go to Harding. In response to a question from Mrs. Parks, Dr. Kimball noted that the students being reassigned to Moon would be coming from several middle schools. She asked if the students just south of 63rd Street would be going to Moon? Dr. Kimball said they would be going to Harding Middle School under the proposed plan. Mrs. Parks asked how many students were transferring to another school that should be going to Moon? Dr. Kimball said he would be glad to get the information for her. She said she had requested some information before but had not gotten it, so she would just have to vote the way she needed to. She noted she was not against neighborhood schools, but was confused about what she needed some answers for and had not gotten.
Mr. Kellert discussed the current assignment plan for middle school attendance for students from Parks Elementary School, and the projected assignment plan which would be to Moon Middle School.
Mrs. Silver commented on the parent involvement issue. She noted that returning to the neighborhood schools would not automatically bring parents in, but it would make it easier for those who choose to come. She stressed that a concerted effort will have to be made on the district's part to encourage people to come and let them know we want them.
Mrs. Parks said that was what the whole magnet concept was about. She reminded that originally the Parks Elementary School was to be a magnet school. She encouraged something to be done about the Northeast Stadium, also.
Mr. Bogle said he would like to echo what Mrs. Silver said about parental involvement, and noted that parental involvement at Moon Middle School may not be as prevalent since students in that area had been bused to so many different schools. He noted they should give special emphasis to this school and find ways to encourage parental involvement. He expressed hope that the district would monitor it so the Board can be aware of increase in that area, as well as student participation in extra-curricular activities.
42
850.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
SUPERINTENDENT'S REPORT
M-7
(continued)
Mrs. Parks said she had been to Moon Middle School's Open House and a Sunday afternoon meeting, and you could not expect better parental involvement than what actually occurs at Moon Middle School right now.
Mr. Kellert noted he hoped no one misunderstood the discussion about the Moon attendance area as meaning there is something wrong at the school. He said of the articles he read about different schools, the one about Moon Middle School was one of the most gratifying, and in his opinion, it is an extremely well run school. PURCHASING
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A -N) MOTION: SECOND:
Michael Carter Frank Kellert
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH N AS LISTED ON THE FOLLOWING PAGES EXCEPT FOR ITEM C WHICH WAS PULLED FROM THE AGENDA UNTIL THE MEETING OF DECEMBER 2. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
R. #447 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A AND B, AND D THROUGH N WITH ITEM C BEING REMOVED FROM CONSIDERATION
aye aye aye
MOTION CARRIED 7-0. Vote on Item C:
MOTION! SECOND i
Michael Carter Frank Kellert
MOVE THAT WE POSTPONE ACTION ON THE ITEM REGARDING THE DEREGULATION APPLICATION TO THE STATE DEPARTMENT OF EDUCATION UNTIL THE MEETING OF DECEMBER 2, 1996. ROLL CALL
Mr. Mr. Mr. Mr.
aye aye aye aye
Kellert, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
R. #448 APPROVAL TO REMOVE ITEM C, DEREGULATION APPLICATION I THE STATE DEPARTMENT OF EDUCATION UNTIL MEETING OF DECEMBER 2, 1996.
aye aye aye
MOTION CARRIED 7-0 . A.
Approval to Transfer the Oil and Gas Lease at Ridgeview Elementary School from Joseph B. Singer Exploration Company to Joseph B.Singer Oil Company.
Approval of request from Joseph B. Singer Exploration Company to transfer the oil and gas lease at Ridgeview Elementary School to Joseph B. Singer Oil Company. Original lease approved by the Board of Education on March 22, 1982. B.
Approval to Purchase Food Items Based on Best Quality and Price from Sysco Food Service of Oklahoma; Child Nutrition Services.
Approval to purchase the following food item based on best quality and price. All purchases will be charged to Child Nutrition Services.
43
A. APPROVAL TO TRANSFER OIL AND GAS LEASE AT RIDGEVIEW ELEMENTARY SCHOOL FROM JOSEPH B. SINGER EXPLORATION COMPANY TO JOSEPH B. SINGER OIL COMPANY. B. APPROVAL TO PURCHASE FOODS FROM SYSCO FOOD SERVICE OF OKLAHOMA
851.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
M-8 PURCHASING AND GENERAL BUSINESS
(continued)
Quotation 8310 Frozen Items (37 Mailed, 18 Returned)
Sysco Food Service of Oklahoma Breakfast Doughnut, 80ct/case $15.59/case, minimum shipment 400 cases
Item C was postponed until the December 2 agenda.
Recommend Approval to Submit a Deregulation Application to the State Department to Deregulate the "Oklahoma School Testing Program Scope and General Administration" as It Relates to Limited English Proficient Students.
[TEM e POSTPONED JNTIL DECEMBER 2, ■996, MEETING
Recommend approval to submit a deregulation application to the State Department which would deregulate the "Oklahoma School Testing Program Scope and General Administration" as it relates to Limited English Proficient students. Approval of Agreement with "Write Track" for Teacher Training in the 1996-97 School year.
). APPROVAL OF V31EEMENT WITH •WRITE TRACK" FOR CEACHER TRAINING EN 1996-97 SCHOOL EEAR. 5. AGREEMENT iEIWEEN ISD NO.89 »© OPPORTUNITIES [NDDSTRIALIZATION WEER OF OKLAHOMA BOUNTY, INC. FOR 3DUCATIONAL SER7ICES FOR 1996-97 SCHOOL YEAR.
Approval of an agreement with "Write Track" for teacher training in the 1996-97 school year. This expenditure in the amount of $28,980 has been approved by the Title 1 Federal Grant Program.
E,
Approval of an agreement between ISD No. 89 and the Opportunities Industrialization Center (OIC) of Oklahoma County, Inc., whereby the District will provide educational services at OIC for the 199697 school year for all students eligible and qualified for services pursuant to Oklahoma law and placed in the facility. Approval to Purchase Hepatitis B Vaccine Services from Merck & Company, Inc.
?. APPROVAL TO PURCHASE HEPATITIS 3 VACCINE FOR JEALTH SERVICES ?ROM MERCK & CO.
(142 Vials)
for Health
Approval to purchase Hepatitis B vaccine (142 vials) for Health Services from Merck & Company, Inc. This expenditure in the amount of $10,828.92 is to be charged to General Fund Account 711-1952132-610-000-0000-000-085.
APPROVAL OF ANNUAL CONTRACT ?OR SECONDARY SCHC OL /VOCATIONAL PROGRAM S ran OKLAH(»1A STATE BOARD OF /OCATIONAL AND CECHNICAL iBUCATION.
I. APPROVAL TO PURCHASE ART SUPPLIES FOR SUPPLY AND DISTRIBUTION.
and the Opportunities Agreement 89 Between ISD No. Industrialization Center (QIC) of Oklahoma County, Inc., for Educational Services for the 1996-97 School Year.
H.
Approval of Annual Contract for Secondary School Vocational Programs with the Oklahoma State Board of Vocational and Technical Education. Approval of an annual contract for Secondary School Vocational Programs with the Oklahoma State Board of Vocational and Technical Education. This contract validates and ensures vocational funding for our various state approved programs.
Approval to Purchase Art Supplies for use by Supply & Distribution Department.
Approval to purchase art supplies for use by the Supply & Distribution Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (15 mailed - 12 returned):
44
852.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
PURCHASING AND GENERAL BUSINESS
M-9
(continued)
$
Bye Mo'r Inc. Sax Arts & Crafts Nasco Thompson Book & Supply Elgin School Supply Bowlus School Supply Standard Stationery Pyramid School Products Total
$
1,287.60 3,272.36 382.85 829.32 5,939.00 38,330.31 386.42 13,128.86 63,556.72
These purchases are to be charged to General Fund Account 711-000-5300-610-000-0000-000-039.
I.
Approval to Purchase Tools and Supplies for Use by the Maintenance Department. Approval to purchase tools and supplies for use by the Maintenance Department from the following companies who submitted the low quotations:
$
RB&W Logistics Whitton Supply Company Hart Industrial Supply Company Total
$
I. APPROVAL TO PURCHASE TOOLS AND SUPPLIES
1,614.92 2,338.06 7, 042.57 10,995.55
These purchases are to be charged to Building Account 721-000-2620-610-000-0000-000-051.
Levy
Fund
(ITEMS J-N RELATE TO BOND ISSUE PROJECTS) J.
Approval to Purchase Sheet Metal for Use at Various Sites from ACP Sheet Metal Company.
Approval to purchase sheet metal for use in various sites throughout the District from ACP Sheet Metal Company, who submitted the low bid (5 received) . This expenditure, determined by cost per pound and estimated at $238,000, will be charged to Bond Account 731-105 -2620-610-000-0000-000-OPU. K.
Approval for Use of Crane and Equipment Service for Various Sites Throughout the District from Belger Cartage Service.
Approval for use of crane and equipment service for various sites throughout the District from Belger Cartage Service, who submitted the low bid meeting specifications (4 received). This expenditure, based on a per hour basis with costs determined by hourly usage and estimated at $70,000, will be charged to Bond Fund Account 731-1052620-610-000-0000-OOO-OPU. L.
Approval to Purchase Pipe, Tubing, Plumbing and Related Supplies from Various Sites Throughout the District from Federal Corporation. Approval to purchase pipe, tubing, plumbing and related supplies for various sites throughout the District, from Federal Corporation, who submitted the low bid (2 received) . This expenditure, estimated at $200,000, will be charged to Bond Fund Account 731-105-2620-610-000-0000-000-OPU.
M.
Approval to Purchase Electrical Supplies Throughout the District from GE Supply.
for
Various
Sites
Approval to purchase electrical supplies for various sites throughout the District from GE Supply, who submitted the low bid (2 received). This expenditure, estimated at $200,000, will be charged to Bond Fund Account 731-105-2620-610-000-0000-000-OPU.
45
J. APPROVAL TO PURCHASE SHEET METAL
K. APPROVAL FOR USE OF CRANE AND EQUIPMENT SERVICE
L. APPROVAL TO PURCHASE PIPE, TUBING, PLUMBING AND RETATED SUPPLIES.
M. APPROVAL TO PURCHASE ELECTRIC SUPPLIES
853.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
M-10 PURCHASING AND GENERAL BUSINESS f. APPROVAL TO â&#x20AC;&#x2122;ORCHASE LUMBER
N.
(continued)
Approval to Purchase Lumber for District from The Lumber Shed.
Various
Sites
Throughout
the
Approval to purchase lumber for various sites throughout the District from The Lumber Shed, who submitted the low bid (1 received). This expenditure, estimated at $17,500, will be charged to Bond Fund Account 731-105-2620-000-0000-000-OPU. DISCUSSION
Dr. Crawford asked Dr. Sconzo to come to the podium and address item C, regarding the testing deregulation. Dr. Sconzo said the essence of the deregulation application being recommended to the Board is that current state regulations state that a limited English-proficient student enrolled in Oklahoma schools for three years must, at the end of the third year, be tested. The deregulation application is proposing that at the end of the three years, or any point up to four years of a limited English-proficient students stay in Oklahoma schools, their score on the Englishproficiency test be the determining factor, along with parent permission, that decides whether or not a limited English-proficient student takes the state mandated program, which in our case would be the Iowa Test of Basic Skills and the State Criterion Referenced Testing Program. Dr. Sconzo noted that what they are proposing is that a demonstration of proficiency in the English language be the factor that determines whether or not a student takes the standardized test.
Mr. Kellert asked if we can insist a child be exempted from a test without the consent of the parent. Dr. Sconzo said we can not. Mrs. Parks asked if there have been a number of parents who have asked that their students be exempt? Dr. Sconzo said there had been. He noted that more students were tested last year in total including LEP students than we had in the previous year. He predicted this trend to continue because of the philosophy of this administration and Board.
Mr. Walker questioned if a parent or guardian now had to request their child to be exempt even if they had only been here for one year. Dr. Sconzo said parents were notified by the school their child is attending that they have the option to determine whether or not their child will be exempted from standardized testing. Mr. Walker asked how this would help a student. Dr. Sconzo said LEP students learning the English language and being tested in the English language is not the tool to increase a student's proficiency. Whether or not the tests are used for diagnostic purposes, the reality is that not only at a state level are they not used for diagnostic purposes, but are used for comparison purposes. Also, in school districts including our district, those standardized test scores serve as one criterion for placing children in various programs. That being the case. Dr. Sconzo felt it was not fair to the child to have them tested in a language they are not proficient in, and he would argue that they are certainly not relative to the child's achievement or intelligence because of the language barrier.
Mr. Walker asked if this same criteria could apply to a child that cannot read well? Dr. Sconzo said it could but state statutes do not permit that, but only recognize children who are either limited Englishproficient or receiving special education services under an Individualized Education Plan as being eligible for exemption. Mr. Bogle asked Dr. Sconzo how he would respond to those who view this cynically and suggest that we are trying to manipulate the system to make us look better. Dr. Sconzo said he would rely on the two facts mentioned in the application. One is we are only desiring to make a determination as to whether or not a child has the option on the basis of demonstrated proficiency in the English language. Secondly, even if the child by the LAS test demonstrates that he or she does not have the proficiency in our native language to take the test, it still rests with the parent to make the ultimate decision as to whether or not they do.
46
854.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
PURCHASING AND GENERAL BUSINESS
M-11
(continued)
Mr. Carter asked if we did not receive a signed slip saying "I would like to withdraw my child from this," they are automatically tested. Dr. Sconzo said they must be tested by law.
Mr. Carter expressed that he did not see how the Board could say, "We're going to apply for deregulation for one more year so that these tests don't go against us." He felt we should take more responsibility at the lower level. Dr. Sconzo said it's not only the schools scores that are affected, but each individual child gets a score.
Mr. Bogle asked if Dr. Sconzo had data regarding the questions addressed by Mr. Carter? How many students does this affect? What percentage of parents ask that their students be exempted? Dr. Sconzo said he was sure they do have that data, but he did not have it with him. Mr. Bogle asked if it could be provided. Mr. Carter requested information showing how many parents notified and how many notifications are returned.
had been
Mr. Walker said he would like to know how many students it would ultimately affect? He also asked about the possibility of testing these children in their native language? Dr. Sconzo said if the tests were available they could be. The dilemma faced by the State Department and certain testing companies as well, when you look at the number of languages, is that there are more than 65 different languages spoken by children in our schools
Mrs. Parks asked if there were more students entering kindergarten who speak one language and are taught English, who are not picking up the language though they are taught by an English speaking teacher from an English written book? Dr. Sconzo said they could not show data that would suggest that, but the reason the recommendation is being made is that what should drive it is the individual assessment of a child and his or her proficiency, not a magic date in a calendar. He said there are tests to determine whether they are proficient in spoken and written English. Mr. Kellert felt that a child who had been in the bilingual program for four years should be able to function in the language. He felt that we should be doing something with regards to a literacy barrier, and hoped a little more personal attention or documentation of a personal contact with the child's home would be recorded. Secondly, he felt that the fall testing would be the appropriate tool to use as the diagnostic to plan the program. He said this would be far better than the tests in the spring because the school year is almost gone, and you don't usually get the test results back before school is out. He noted the spring test seems to be the score card and the fall test seems to be our opportunity to perform a diagnosis. Mr. Kellert requested something from the administration in terms of how building principals are directed to use their fall testing data as a diagnostic tool to assist students who have obvious needs. Also, he said at the start of the school year, he heard Dr. Faison say, "We're not going to send kids out of our elementary schools to middle schools who can't read." He said he would like to know what had been done to send that message through the chain of command out to the buildings. He agreed with Mr. Walker that every test is a reading test. If you can't read, you can't do the rest of the test. He said preparing students to do well on the standardized tests should be an outcome of a whole lot of other work that would have far greater value to the kids than how they do on standardized tests. He asked for information regarding this be incorporated in what the Board gets back.
Mr. Yeargain asked if approval or disapproval of this item would deprive our district of anything? Dr. Sconzo said it would not. Mr. Yeargain said it seemed to be more of a political thing. He said he couldn't really see whether this would benefit us or not.
47
r
855.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996 M-12
PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Bogle requested a comparison of how this is different from what we have? What is the current program? What is the new program, and how is it different? Based on historical information, he would like to see how many students this would affect? Based on your experience, how many parents actually request that their children be excluded from testing? Mr. Bogle said he would be interested in seeing a simple statement that explains the rationale for this, and a simple statement showing if there is any benefit in regard to student achievement in making this move? Mrs. Silver noted that we are held accountable for test scores whether we want to be or not, in the media if not anywhere else. She said one thing that really hurts is that they may not have been in the Oklahoma City Schools for three years, and we don't know what type of bilingual education they had before they came to our district. They may have been here for only a few months, and yet if they have been in Oklahoma Schools for three years, they are going to test in our district. She said there is so much movement not only in foreign language children, but in all children. She thought the state testing packet should have a place to tell how long a child had been in that school or school district, it would give us better feed back on how our school district is teaching the children. Mrs. Parks asked how many tests we give kindergarten through third grade? She said she heard parents and teachers say children are tested more than what they should be tested. Dr. Sconzo said in a few minutes he would introduce our testing person who would give the Board a brief review of the testing that goes on in our schools.
Mr. Carter moved to postpone this item regarding the deregulation application to the State Department of Education until the meeting of December 2. Mr. Bogle asked on item G, used.
what Vocational Education funds would be
Dr. Sconzo said those funds come from the State Department of Vocational Education, and this agreement is the Board verifying for the State Department that indeed these are our programs and we are entitled to the reimbursement from the Department of Vocational Education.
Mrs. Parks asked on Item I, private contractors and what supplies for the Maintenance said our own employees would
if these are supplies we are buying for is it for? Dr. Crawford stated these were Department to use in all their work. He be using the supplies.
48
856.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996 M-13
STATEMENT(S) OF CERTIFICATION
TO;
BOARD OF EDUCATION
I hex’eby certify to the best of acy Knowledge that the reconmendation for expenditure of Bond funds for the purchase of ^0 RUfacissfr ACT Sheet_Metal Cowioanv in the Board of Education Meeting agenda of proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
lark
//-
Date
I hereby certify to the best of ray knowledge that the recommendation for expenditure of Bond funds for the use of crane end equipment scryice for various sites throughout theDistrict frQm_BaXqer Cartage Service in the Board of Education Meeting agenda of November is. 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Date I hereby certify to the best of my knowledge that the recostaendation for expenditure of Bond funds for the purchase of pipe,_ tubing, plumbing and related supplies for various sites throughout the District, from Federal Corporation in the Board of Education Meeting agenda of Hovember 13. 1996 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Date TO:
BOARD OF EDUCATION
1 hereby certify to the best of ray knowledge that the recommendation for expenditure of Bond funds for the purchase.. ..of. electrical supplierJ^or various sites throughout the Dista:ict_from GE Supply in the Board of Education Meeting agenda of November 18,_ 1996 is proper in all respects and is within the guidelines for the projects approved lay the electors of this district in the October 12, 1993, Bond Election. '' A Date
I hereby certify to the best of my knowledge that the recomraendation for expenditure of Bond funds for the jpurch^se^ of lumber for various sites throughout the District from The.hUfflO^ Shed in the Board of Education Meeting agenda of NoverafegALlSr ipgfi is in dll dnd is vit^hin th.© guidelines foX" tin® projects approved by the electors of this district m the October 12, 1993, Bond Election.
feebly Date
49
f
857.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
H-14 PERSONNEL 1.
R. #448 APPROVAL TO RESCHEDULE PRE-TERMINATION HEARING FOR DR. BENJAMIN HART FOR DECEMBER 11, 1996 AT 6:00 P.M.
AND
ENCUMBRANCES
Recommend authorization to reschedule a pre-termination hearing for Dr. Beniamin Hart, administrative employee at a Special Meeting on December 11, 1996, at 6;00 p.m.
MOTION; SECOND;
Michael Carter Kenny walker
MOVE FOR APPROVAL OF ITEM 1, TO RESCHEDULE A PRE-TERMINATION HEARING FOR DR. BENJAMIN HART, ADMINISTRATIVE EMPLOYEE AT A SPECIAL MEETING ON DECEMBER 11, 1996, AT 6;00 P.M. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
aye aye aye
MOTION CARRIED 7-0. 2. R. #449 APPROVAL OF ITEMS 2A, 2B, AND 2C AS LISTED
Approval of Items 2a, 2b, and 2 c as listed below.
MOTION; SECOND;
Michael Carter Terri Silver
MOVE FOR APPROVAL OF ITEM 2A, 2B, AND 2C AS LISTED IN THE AGENDJ
ROLL CALL
Mr. Mr. Mr. Mr.
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
Kellert, Walker, Carter, Bogle,
aye no aye
MOTION CARRIED 6 aye, 1 no, a. Approval Payroll.
to
Issue
1996-97
Purchase
Orders
for
December,
1996
Approval to issue 1996-97 purchase orders to encumber the following payroll for December, 1996.
P.0. NO.
FUND
GENERAL FUND SALARY 9720027 BUILDING LEVY SALARY 9720028 FEDERAL FUNDS SALARY 9720029 BOND FUND SALARY 9720030 CHILD NUTRITION SERVICES FUND SALARY
9720026
b.
AMOUNT
OCAS CODE
7-11-000-5300-100
$ 9 , 250,000.00
7-21-000-5300-100
$
300,000.00
7-23-000-5300-100
$
900,000.00
7-31-000-5300-100
$
150,000.00
7-22-000-5300-100
$
550,000.00
Ratification of October, 1996, Payrolls Approval for ratification of October, 1996, payrolls previously approved by the Board and upon which warrants have been issued as follows:
1996-97 1996-97 1996-97 1996-97 1996-97
General Fund Salary Building Fund Salary Bond Fund Salary Federal Funds Salary Child Nutrition Services Fund Salary
50
$ 8,508,154.86 $ 276,381.00 $ 73,832.84 $ 706,461.85 $ 480,973.60
858.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
PERSONNEL AND ENCUMBRikNCES
c.
M-15
(continued)
Approval of Personnel and Encumbrances as listed on the following pages,
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9704609 through 11-9705225) written during the period 10/29/1996 through 11/11/1996. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9704609 TO 9705225 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOTkRD POLICY AND OKLTkHOMA STATE LAWS.
EDWARD ROMERO
DATE
51
859.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
M-16
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
PROFESSIONAL-TECHNK ;al : Robin Foutch
Fine Arts Adjunct Strings Instr
10-07-96
435/00
$14.75
Kent Quanstrom
John Marshall Adjunct Physical Cond Instr
10-07-96
435/00
14.75
Yolanda Alexander
Eugene Field Kdg/EDK Teacher
10-28-96
01/03/BA
$23,170.00
Judy Hill
Alter Ed Fac Spec Ed Teacher
10-28-96
03/03/BA
24,360.00
Robert Hollins
Harding Math/LA Teacher
10-28-96
01/03/BA
23,170.00
Joseph Kwendi
Taft French Teacher
10-28-96
01/04/MA+
24,640.00
Evelyn Morgan
Special Svcs Speech LA Path
09-05-96
03/03/BA
24,360.00
Kimberly Nelson
Jackson Social Studies Teacher
11-14-96
01/03/BA
23,170.00
Lynn Raines
Douglass LA Teacher
11-04-96
01/22/MA
33,050.00
Ilene Smith
Oakridge .5 Kdg Teacher
10-18-96
01/03/BA
11,585.00
CERTIFIED:
52
850.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
M-17
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
CERTIFIED, continuee I:
ANNUAL SALARY
$25,225.00
Neva Troy
Jackson LA Teacher
11-04-96
01/07/MA
John Turbayne
Jackson Science Teacher
11-04-96
01/04/BA+
23,610.00
Dan Wooliver
Mark Twain 4th Grade Teacher
10-28-96
01/03/BA
23,170.00
Stonegate Entry Kitchen Asst
10-28-96
471/01
$4,420.00
Connie Abourifq
Pierce CSA
10-21-96
101/02
$7,921.00
Sandra Berry
Eisenhower CSA
10-31-96
101/02
7,921.00
Lan-Anh Thi Cao
Wilson Bil Asst
10-28-96
103/01
7,921.00
Cesar Cabrera
Jackson Bil Asst
10-23-96
103/01
7,921.00
Liliana Cobos
Westwood Bil Asst
10-30-96
103/01
7,921.00
Will Derrick
Columbus Bil Asst
10-31-96
103/01
7,921.00
Rhonda Ellis
Edgemere CSA
10-28-96
101/02
7,921.00
Gwen Hardimon
Arcadia Media Center Asst
11-01-96
110/15
12,411.00
CHILD NUTRITION:
Shirley White CLERICAL:
53
851.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
K-18 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
CLERICAL, continued:
ANNUAL SALARY
Shajuana Jackson
Moon Parent Liaison Asst
11-01-96
101/01
$7,813.00
Elizabeth Lively
Nichols Hills CSA
10-21-96
101/01
7,813.00
Rosemarielly Moranchel
Columbus Bil Asst
10-24-96
103/01
7,921.00
Robin Myers
Bodine .5 Kdg Asst
10-28-96
101/02
3,960.50
Ngoc Nguyen
Northeast Bil Asst
10-28-96
103/01
7,921.00
Robin Packer
Edwards Pre-Kdg Asst
10-28-96
104/01
8,080.00
Stephanie Patton
Heronville CSA
11-01-96
101/02
7,921.00
Deborah Platt
Lafayette CSA
10-30-96
101/02
7,921.00
Juliaett Bett-Pool
Johnson Hearing Impaired Asst
10-22-96
106/01
7,890.00
Luis Ruiz
Columbus Bil Asst
10-28-96
103/04
8,345.00
Guadalupe Sarmiento
Capitol Hill El Bil Asst
10-22-96
103/01
7,921.00
Kara Seyler
Positive Tommorrows CSA
10-29-96
101/01
7,813.00
54
852.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
M-19
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALlOtY
CLERICAL, continued:
Yvonna Vance
Northeast Registrar
10-23-96
131/01
$8,914.00
Raquel Vara
Prairie Queen Bil Asst
10-28-96
103/01
7,921.00
Amy Villegas
Stand Watie Bil Asst
10-23-96
103/01
7,921.00
Sheila Walker
Lee Spec Ed Asst
10-16-96
101/02
7,921.00
11-18-96
167/04
$13,617.00
RETURNING FROM LEAVE OF ABSENCE:
Mardell Johnson
Special Services Administrative Secretary
55
853.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
i
M-20
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCES NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
MEDICAL: CHILD NUTRITION: Myra Traylor
Area Supervisor
56
10-21-96
854.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
M-21
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
RETIREMENT:
CERTIFIED: Delores Robertson
Douglass English Teacher
10-15-96
Jane Self
Classen Media Specialist
01-17-97
Star Custodial Worker
10-22-96
Lorena Johnson
Bus Driver
10- 25-96
Quyen Kieu
Bus Driver
11- 05-96
Ngoc Van
Bus Driver
11-05-96
ABANDONED POSITIONS:
CUSTODIAL: Danny Murray
TRANSPORTATION:
u
57
855.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
M-22'
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "infonnation onlyâ&#x20AC;? in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
ADMINISTRATIVE: Dr. Doretha Colbert
Telstar/Principal
11/12/96
Rosemary Allgood
Jackson Kitchen Assistant
10-21-96
Helen McLendon
Columbus Kitchen Specialist
10-30-96
Maura Leiva
Dewey Principal Secretary
11-15-96
Loan Vu
Sequoyah Bil Assistant
11-01-96
Tamara Sigle
Rancho Village Title I Clerk Assistant
11-01-96
Annette Holmes
Moon Middle Custodial Worker
10-22-96
Keith Richards
Western Village Custodial Worker
10-31-96
Electrician
10-30-96
Roger Gillett
Bus Driver
Hung Le
10-24-96
Bus Driver
William Marshall
10-29-96
Bus Driver
10-29-96
CHILD NUTRITION:
CLERICAL:
CUSTODIAL:
MAINTENANCE: Ricky Thomas
TRANSFORATION:
58
856.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996 M-23i
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSI6NMBNT
EFFECTIVE DATE
TRANSFORATION, continued:
Charles Parker
Bus Driver
Bryan Wetzel
Bus Driver
10-28-96
10-29-96
8
59
857.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
EDUCATIONAL
(when scheduled)
REPORT
Educational Assessment REPORT ON EDUCATIONAL ASSESSMENT
Dr. Sconzo introduced Dr. Richard Weeter, Administrator of Educational Assessment and Support Programs, who presented an overview of the testing program. Dr. Weeter said he only had responsibility for four tests, not all the tests administered in the district. Two of those are achievement test batteries and they are mandated by the Oklahoma School Testing Program. He noted under this program there are two different achievement tests. One is the Iowa test which has been used for our district for about eight years. The state mandate now is the Iowa Test of Basic Skills for grades 3 and 7 only, and these are the grades that could put schools on low-performing lists. No other grade can be affected by that lowperforming status. He noted the biggest change in the Oklahoma School Testing Program has been the inclusion of the Oklahoma Criterion Reference: Test developed only for the State of Oklahoma, based on the Priority Academic Student Skills, which is a curriculum developed by the State Department of Education. This is given at grades 5, 8, and 11, and will eventually assess seven areas. This year it only assesses 4, and a test will be added each year as it's developed. This year it will be U.S. History and Constitution. Next year will be geography, and then it will be the arts. Students who do not do well on this test will be remediated in that area and be given an opportunity to demonstrate competency again in the test area. Dr. Weeter reported there are two other tests he is responsible for. One is the proficiency test which came from HB1017. Under that, the district is required to offer students the opportunity to demonstrate competency in any area we teach. Dr. Weeter said the fourth test is the Matrix Analogies Test which measures intellectual abilities. Students who score at the 97% or above must be offered enrollment in gifted services. The district receives additional funding of about $840 for each of these students. Mr. Bogle asked how many students took the Matrix Test, and what percentage scored in the top 3%? Dr. Weeter said students who scored very well on the Iowa Test were targeted. It was the top 20% selected by the teachers who were tested. The top 3% were selected. Once students have achieved the 97%, you continue to receive that money for them each year. They do not have to be tested again as long as they are in this district. Mrs. Silver asked if this was the first year fifth grade had not been used on the ITBS for the State. Dr. Weeter said that was changed three years ago.
Mr. Bogle requested Dr. Weeter to review again the amount of money the district is receiving for the Gifted Program. Dr. Weeter said it's about $400,000 for 8% of the population, which is the maximum amount any district in Oklahoma can get. For every student above the 97% on the Matrix Test, we get $840.00 per student for as long as that student is in our district.
Mr. Carter voiced a concern that he had heard the money received for the gifted children are not being sent to the gifted classrooms, but are being put in the General Fund and used otherwise. He asked what the restrictions are to those funds? Dr. Weeter said he did not know. Dr. Sconzo said they must file annually through the budget office what is called the Annual Gifted Expenditures Report according to the OCAS system. We must account for all those dollars we are receiving and be able to show they are going toward gifted program expenditures. Mr. Bogle asked if a parent of a gifted child should see $800 worth of additional services this year? Dr. Sconzo said it was not accounted for on a child specific basis, but is accounted for on a program basis. He noted the main expenditure of funds would be for teacher salaries. There are advanced placement and honors teachers at the high schools, honors level teachers at the middle schools, and gifted teachers at the elementary schools. He said this would account for over 80% of the money.
60
858.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996
EDUCATIONAL REPORT
M-25:
(continued)
Mrs. Parks asked if teachers are allowed to give input regarding the number and quality of tests the students take. Dr. Wester said there is not a formal feedback process like that.
Mr. Walker asked why it took so long to get test scores back? Dr. Wester said on the ITBS, the results are back well before the end of school. The Oklahoma Criterion Reference Test is usually not back before the start of the next school year. He said they are scored by some process in Texas. Mrs. Parks asked about the possibility of students having courses within the curriculum that would allow them to take test-taking skills. Dr. Weeter said several of the schools are moving directly toward an area called Test Wise which is essentially test-taking skills. Mr. Bogle inquired if there is a correlation between higher test scores and the frequency that a student might take the test? Dr. Weeter said there is always a correlation between testing and re-testing depending on the amount of time between the two events. He said if a student is familiar with taking a test in a timed environment under stress, he will do better. Mr. Bogle asked if there had been discussion in the district to helping student performance on tests by some of these methods. He said it seems test results help to define the ceiling in terms of a student's opportunities when they plan to go on to higher education. Dr. Weeter said he was not aware of any formal plan to develop some kind of student test preparation. Mr. Bogle said he would be interested in discussing this a little more sometime regarding whether or not this would be of benefit to our students. Mr. Kellert expressed discomfort in the way test scores are reported. He noted he would be a lot more comfortable if he looked at a school's test results and it told him as a Board member that in the third grade these individual students were at the 47% in their reading score last year when they were tested. This year those students have made an average of 1.8 points progress. He emphasized it is hard to hold principals or teachers accountable when you can't control the population of the kids they test. Mr. Kellert said he hoped we would take a look and see if we can't do something in addition to the way the State requires us to report testing. There are times where a school may go down 10 points, but the individual students in that school may have gone up 2 points. Mr. Kellert said he would be more interested in seeing what schools raise the test scores of their students by 5 points based on the actual population they have than seeing someone jump up 40 or 50 points for reasons we may never know or understand. He noted when the middle schools plan is implemented, he hoped they would find a way to show that we are doing this on the basis of educational value. The way kids will be moving around next year will make it very hard to take a look at a building and come away with any kind of reasonable comparison.
UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE)
u
61
8589.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996 M-26
BOARD
M E M B E R S'
COMMENTS
Mr. Carter said he would like to congratulate one of the past teachers of the year, Dr. Wilcoxson, Fillmore Elementary, for being elected as a senator for the south side of Oklahoma City. Also, he said he would like to see policy J-9 concerning student attendance and absence, brought before the Board.' He noted that many of the teachers at Grant had brought to his attention that they are having problems with absences and make-up regarding the Block 8 schedule. He requested it to be brought before the Board to see how the administration would solve that problem. Mr. Yeargain asked a question regarding supplies for schools. Crawford assured him there were ample supplies at the warehouse.
Dr.
Mr. Bogle reminded other Board members to give him a list of topics for the Board retreat. Also, he noted he thought it would be appropriate for the Board to send a letter of congratulations to Dr. Wilcoxson on her election. He asked Dr. Crawford if he could work something up for that.
Mr. Bogle mentioned that there were some personnel issues in the confidential envelope, and asked Board members to give Dr. Crawford their thoughts and responses on these.
I N
R. #450 APPROVAL TO DECLINE TO APPEAL THE COURT'S FINAL AND ADDITIONAL JUDGMENT IN CASE CIV-95-0736M
OPEN
MOTION; SECOND;
SESSION
Frank Kellert Kenny Walker
WITH REGARD TO ITEM C ON PAGE 37, THE BOARD HAVING REVIEWED THE COURT'S JUDGMENT AND CIV-95-0736M, I MOVE THAT THE BOARD DECLINE TO APPEAL THE COURT'S FINAL AND ADDITIONAL JUDGMENT FOR $9,550. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
aye abstain aye
MOTION CARRIED 6 aye, 1 abstain.
Note:
R. #451 ADJOURNMENT 9:40 P.M.
Mrs. Parks was away from the table and missed the discussion as an explanation for the abstain.
ADJOURNMENT There being no further business, the meeting adjourned at 9:40 p.m. The motion for adjournment was made by Michael Carter and seconded by Tom Yeargain. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
62
860.
MINUTES OF THE REGULAR MEETING OF NOVEMBER 18, 1996 M-27
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Preaident
Miwtes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the . 1996.
Board
of
Education
this
,__ ——
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness itness my har hand and seal of this School District this 1996 .
Clerk, Oklahoma City Board (SEAL)
G
63
day
ucation
861.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
K-1 BOARD
THE
OF
EDUCATION OF OKLAHOMA,
OKLAHOMA COUNTY,
INDEPENDENT SCHOOL
DISTRICT NUMBER
89
OF
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, DECEMBER 2,
1996, AT 6:00 P.M.
PRESENT:
President Member Vice President Member Member Member Member
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
lALL TO ORDER
Mr. Ron Bogle called the meeting to order. ROLL
CALL
ROLL CALL
At the time of the Roll Call, six (6) members of the Board were present. Mrs. Thelma R. Parks arrived at 6:10 p.m. EXECUTIVE MOTION: SECOND:
SESSION R. #452 EXECUTIVE SESSION 6:06 P.M.
Kenny Walker Michael Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C: HVAC REMEDIATION STATUS REPORT AND INTERIM RECOMMENDATION FOR REMEDIATION; D: DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs Mr. Mr.
Silver, Carter, Bogle,
aye aye aye
The Board went into Executive Session at 6:06 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Kenny Walker, Tom Yeargain, Thelma R. Parks, Frank Kellert, and Michael Carter; Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; Bruce Day, Attorney; and Rosa Lambeth, Board Clerk.
IN
OPEN
MOTION: SECOND:
SESSION R. #453
Frank Kellert Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
RETURN TO OPEN SESSION 7:06 P.M.
862.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-2 IN OPEN SESSION
ROLL CALL
Mr. Mr. Mr. Mr.
(continued) aye aye aye aye
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7 -0.
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
The Board reconvened at 7:06 p. m.
Mr. Tom Yeargain gave the invocation and led the pledge of allegiance. The U. S. Grant Marine JROTC presented the colors under the leadership of Major Dennis Weber, JROTC instructor.
INTRODUCTION
OF
VISITORS
(NONE)
MINUTES MOTION; SECOND; #454 APPROVAL OF «)VEMBER, 1996 ^milDTES AS AMENDED
OF
PREVIOUS
MEETING (S)
Terri Silver Michael Carter
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, NOVEMBER 4, 1996; SPECIAL BOARD MEETING, NOVEMBER 15, 1996; 2kND REGULAR BOARD MEETING, NOVEMBER 18, 1996, AS AMENDED. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
MOTION CARRIED 7-0. CITIZENS
COMMENTS
1.
Jim Purdy, patron, reported that the PSAT scores had arrived at the high schools today and spoke about the National Merit program. He spoke about the policy regarding kindergarten and the LEP testing.
2 .
Janice Ashlock, patron from U.S. Grant High School and Jefferson Middle School, expressed her thanks and appreciation to Michael Carter, Board Member from District 6, for his response to her request in resolving some problems with her child and the school.
BOARD
RECOGNITIONS
MEMBERS
BUSINESS/COMMENTS
RECOGNITIONS
1.
Recognition of Mr. Leonard Benton, President/CEO of the Urban League of Greater Oklahoma City, for his outstanding leadership and dedicated service to this community and school district.
2.
Recognition of the following students for placing in this year's Oklahoma City Mayor's Committee on Disability Concerns Billboard Contest. Charleta Ward and Rosemarie Brady, First Place
Sean Epperson, Joy Eulberg,
Douglass High School -
Douglass High School - Third Place
Douglass High School Visual Arts Teacher
863.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-3 BOARD MEMBERS'
BUSINESS/COMMENTS
(continued)
3.
Recognition of the Jackson Middle School Technology Program, and Mr. Jim Keester, Technology Education Teacher, for being selected for the "1996 Middle School Program of Excellence" for the State of Oklahoma.
4.
Recognition of Dr. Linda Toure, Director of Elementary Schools, for being selected for the Langston University School of Education and Behavioral Sciences' 1996-97 Hall of Fame.
BUSINESS 1.
First reading of recommended revisions to Board Policy J-06: ADMISSION OF UNDERAGE CHILDREN TO KINDERGARTEN, as shown on the following pages.
DISCUSSION Mrs. Thelma R. Parks requested some input for the rationale for revising this policy.
Dr. Guy Sconzo said all the changes recommended were to comply with the change in the statute. He said the major change to be made was in regard to the tuition kindergarten. He said the only remaining tuition kindergarten now is for schools that offer an all day kindergarten program, and parents that choose that program. The half day kindergarten program is now required under state law.
Ms. Terri Silver asked if the State would reimburse the schools for the four year olds as well as the five year olds. Dr. Sconzo said that was correct. Mr. Kenny Walker asked about the tests for prospective kindergarteners and who would be giving them? Dr. Sconzo said it would be a developmental test given by a psychometrist or psychologist. He explained that the test is given to check a child's maturity level.
BOARD
MEMBERS
COMMENTS
Mrs. Parks commented that she was excited to be able to attend part of a peer mediation workshop for elementary students, recently. Also, she reported on another very worthwhile meeting of administrators in District 5 she attended. She noted that the idea of test-taking skills had come out of this meeting, and she had requested that it be considered for next year's curriculum.
Mr. Carter ATTENDANCE,
inquired regarding his request be brought before the Board.
that
Board
Policy
J-9,
Dr. Crawford said this was being worked on, and would be brought to the Board within the next few weeks. Mr. Yeargain requested to have the redistricting of the high schools put on the agenda for the 1998-99 school year. Mrs. Parks asked if this was to be a discussion item or an action item?
Mr. Yeargain said a discussion item would be fine, and it would be something they could plan on working toward for the next year. Mrs. Parks said her concern was that they had told the public through the news media that they would not do anything about this for the next year, and would resolve the problems at the middle school level first.
Mr. Yeargain said he did not remember it being put on hold, and this would give a full year with plenty of time for hearings and town meetings. Mr. Walker noted that he agreed with Mr. Yeargain. This would give the Board plenty of time to discuss this item before taking any action on it.
864.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2.
1996
M-4 BOARD MEMBERS' COMMENTS
(continued)
Dr. Crawford said if the Board desired to have this placed on the agenda, they would start out with another systematic study and bring the matter to the Board at the next Board meeting. Mr. Bogle contributed the idea that we should resolve our middle school issues first. He suggested the Board wait until a January meeting to put this on the agenda in order to give some time to resolve the middle school problems. Mr. Yeargain said that would be fine with him.
Mrs. Silver noted that she had requested an Equity Committee calendar of their meetings, but had not received one yet. She said she would still appreciate getting one so that she might be able to drop in on a meeting sometimes.
6
865.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
H-5 BOARD MEMBERS'
COMMENTS/BUSINESS
(continued)
11-19-96 •
A
OKLAHOMA CITY PUBLIC SCHOOLS
‘ POLICY:
J-06
900 NORTH KLEIN. OKLAHOMA CITY. OK 73106
"Establishing Excellence"
ADOPTED: 9-4-84
REVISED:
ADMISSION OF UNDERAGE CHILDREN TO KINDERGARTEN
The Board believes that it may be beneficial to some children to enroll in kindergarten at an earlier age than specified by state Therefore, children four years of age whose fi-fbh birthdays
law.
are
is-
after
September
i
2nd
and before
December
2nd
may
be
eligible to enroll in a district kindergarten classe^^^ on-a tuition basis-.
Enrollment available
basis
after
psychometrist/psychologist. kindergarten
must
of
completion
the
maturity
developmental
to
school or class will be on a
in a particular
by
a
testing
school
for
space mental
district-
The child to be approved for admission
score
on—the—V-;A.Nt E .—a—mental
developmental test a minimum age of five years.,
on
a
A-fee—will- be
assessed for the testing.—Tfag—ttrition charge will be-equal to the per capita ■cost per- kindergarten nstudent -for—the previous ■school
year and must- be paid each semester in-advance.'
Underage children who have paid tuition-to attend kindergarten in a—district—school—may—attend—the—first—grade—tuition—free—the
following—year,—if—they have—successfully mastered the—expected kindergarten skills-.
Underage children who successfully complete 1 of 3
66
866.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-6 BOARD MEMBERS'
COMMENTS/BUSINESS
(continued)
kindergarten may attend first grade the following yeatz have
successfully
mastered
expected
the
kindergarten
if they
skills.
Children will remain in kindergarten the following year tuition free if they do not master the required skills.
Underage children who have not attended an Oklahoma City district kindergarten
or
who
not
have
been
in
legal
attendance
in
kindergarten in another state will not be placed in the first grade
the following year. attending
private
Underage children living in the district and
accredited
kindergarten
transfer
may
a
to
district kindergarten en-a-tuition basis by the end of the first semester and upon successful mastery of kindergarten skills may
attend first gradej_
the following year without paying tuition.
Underage children who have been in legal attendance in a private or public school in another state or in a Department of Defense School for
military
district skills,
dependents
school.
Upon
may
be
legally
successful
enrolled
completion
of
and
attend
a
kindergarten
the child will be eligible for the first grade_^ tuition
free. Students who have paid-±uiti'on and move out of the-district-prior to—the—end of—the—semester—will be—reimbursed according—to—the
following schedule:
2 of 3 (J-06) 67
8
V
867.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-7 BOARD MEMBERS'
At
COMMENTS/BUSINESS
(continued)
If a'"child' drop? out of the -'prograiti between the first and
third week of the semester—the district will reimburse 80^- of the semester'5'tuition; Bt
if the child drops out of the program between the- fourth
and—ninth—week—of—the—semestet—the—district—will reimburse 40^ of the semester's tuition;—and €t
After—the ninth week of the" semes-ter no reimbursement of
the tuition will be made.
Early Entry Kindergarten students that currently reside outside
Oklahoma
City
Public
Schools'
attendance
area
may
request
a
transfer from their school of residence and participate in Early The student will be admitted if the
Entry Kindergarten testing.
student meets the five year old criteria on the evaluation,
space
is available and the building administrator approves the transfer. If a student does not meet criteria and the parent requests
an
appeal, a committee will be appointed by the Elementary Director.
The committee will review the application and make a determination of the appeal.
Legal Reference:
Oklahoma Statutes 70 §1-114, Amendatory 70 O.S. 1991, Section 1-114 as amended by Section 4, Chapter 262, OSL 1992 3 of 3 (J-06) 68
868.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-8 LEGAL LEGAL REPORT
REPORT
Mrs. Tammy Carter, Associate Counsel, noted there was a report from her in their packets giving the status of all the litigation files being handled either in-house or by outside counsel hired by the Board. She said most of the cases were being handled in-house resulting in a savings to the district. Mrs. Carter reported that over the last three months, three of the cases had been resolved, but three other lawsuits had been filed within the last two or three months. She said she would be available to speak with the Board at any time about all the cases being handled.
Mrs. Parks inquired if a report on the cost of legal affairs would be forthcoming . Mrs. Carter noted that one report had already been provided to the Board, and an additional report would be provided at the first meeting in January, 1997.
Mrs. Parks said she did not remember receiving one of the first reports, and requested a copy of it.
SUPERINTENDENTâ&#x20AC;&#x2122;S REPORT
SUPERINTENDENT'S
REPORT
REMARKS Dr. Crawford said the only remarks he had pertain to the 1993 Bond Issue. He reported the preliminary work had just been completed on the third school being treated with our own force account HVAC work. He noted students had been moved to Burbank and Belle Isle Schools for classes while the holes were being cut in the roof for these projects. He said the students had been moved back into the buildings this week. He announced plans to implement buildings four and five during the week of December 16.
Dr.
Crawford reported on the progress of the Parks Elementary School.
Mrs. Parks asked if the driveway at Parks Elementary School would be asphalt or concrete? Dr. Crawford said he thought the drive Mrs. Parks was speaking of would be asphalt. Mrs. Parks asked if this is the kind of driveway they have in the other schools that are being renovated? Mr. Truly Clark, Director of Service Center Operations, noted they were doing some of each at the different schools. He said the plans for the Parks Elementary School had been drawn with asphalt for the driveway. Mrs. Parks asked him to check why they did this? Mr. Clark said he did not know, but would check with the architect and engineer about this.
Mr. Kellert noted that Nichols Hills Elementary did have drive, but it was donated by the PTA.
a
Dr. Crawford said if the base is inferior about asphalt or concrete.
is
PURCHASING 1.
GENERAL
laid,
there
nothing
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - F)
MOTION; SECOND;
MOTION FOR APPROVAL OF PURCHASING AND
AND
properly
concrete
Frank Kellert Tom Yeargain
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH F AS LISTED ON THE FOLLOWING PAGES AMENDING ITEM E TO INCLUDE CARPETING THE ADMINISTRATIVE OFFICES.
General
BUSINESS FAILED
10
869.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-9 PURCHASING AND GENERAL BUSINESS
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION FAILED 3 aye, A.
(continued)
aye no no no
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye no
4 no.
Agreement with Community Action Agency of Oklahoma City to Provide Educational Services to Head Start Children Approval of an agreement with the Community Action Agency of Oklahoma City to provide special education services to Head Start children. The agreement has been approved by the Associate General Counsel as to form and legality.
B.
Agreement with Corann Zimmerman to Provide Psychometric Services at a Rate of $25.00/hour and ♦28/mile for In-District Travel.
Approval of an agreement with Corann Zimmerman to provide psychometric services at a rate of $25.00/hour and .28/mile for indistrict travel. C.
Agreement with Oklahoma Department of Human Services for Experience Training Program in Child Nutrition Services
Work
Approval of an agreement with the Oklahoma Department of Human Services for a work experience training program in which the Oklahoma Department of Human Services will provide participants for work experience ■ in Child Nutrition Services at no cost to the District. D.
Approval to Purchase Computer Ecruipment and Software for Use by the Vocational Department at Southeast High School; Apple Computer
Approval to purchase computer equipment and software for use by the Vocational Department at Southeast High School from Apple Computer. This expenditure in the amount of $15,782.00 (manufacturer's price) is to be charged to the following General Fund Accounts:
711-421-1000-740-313-9640-000-770 711-421-1000-610-315-9640-000-770 TOTAL
(Purchasing and General Business originally failed but was brought back to the table under new busines Items A through E were then passed.) AGREEMENT WITH COMMUNITY ACTION AGENCY.
AGREEMENT WITH CORANN ZIMMERMAN TO PROVIDE PSYCHOMETRIC SERVICES.
AGREEEMNT WITH DEPARTMENT OF HUMAN SERVICES FO WORK EXPERIENCE TRAINING.
PURCHASE OF COMPUTER EQUIPMEN FOR VOCATIONAL DEPARTMENT AT SOUTHEAST HIGH SCHOOL.
$ 15,672.00 110.00 $ 15,782.00
(ITEMS E & F RELATE TO BOND ISSUE PROJECTS)
E.
Approval to Purchase Carpet for Four (4) Classrooms and Media Center Area for the Thelma R. Parks Elementary School; Welch Floors, Inc. Approval to purchase carpet for four (4) classrooms and media center area for the Thelma R. Parks Elementary School from Welch Floors, Inc., who submitted the lowest responsible bid, based on the specifications and general conditions (5 bids received). Contract to include materials and installation. Total expenditure in the amount of $7,425.00 is to be charged to Bond Fund Account 731-123-0000-000-000-0000-000-350.
F.
Approval to Purchase New Carpet and Rubber Cove Wall Base, as Needed, for Various Sites Throughout the District; Welch Floors, Inc ■ Approval to purchase new carpet and rubber cove wall base, as needed, for various sites throughout the District from Welch Floors, Inc., who submitted the lowest responsible bid based on specifications and general conditions (5 bids received). Contract to include materials and installation. Total expenditures, estimated at $460,000.00, is to be charged to Bond Fund Account 73T-112-000-0000-000-000-0000-000 -GPU.
u
11
APPROVAL TO PURCHASE CARPET FOR THELMA R. PARKS ELEMENTARY SCHOOL.
ITEM F WAS TABLET UNTIL THE NEXT REGULAR MEETING
OF THE BOARD .
870.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-10 PURCHASING AND GENERAL BUSINESS
(continued)
DISCUSSION
Mr. Kellert inquired in regard to item F, if the carpet would all be purchased at the same time? Mr. Clark said they would buy for each school at the same time out of the same dye lot. Mr. Walker asked where the carpet is going to be placed in the schools? Mr. Clark said it was to be used at various places in the schools addressing the bond issue. He said it would primarily be used in libraries at the schools, but it would be up to the principal to decide what area needs it most. Mr. Walker asked if the $460,000 is the original amount budgeted in the bond issue for this. Dr. Crawford said this is eighty-five percent of the original budgeted amount. Mr. Walker inquired what classrooms would be carpeted at the Parks Elementary School. It was noted that it would be the kindergarten classrooms as well as the library and office area. Mr. Walker asked if the $7,000 for this carpet was budgeted in the original contract. Dr. Crawford said it was not, but they had traded the tile back in and received a credit for about $1,500, and would get an inventory of another $1,500 worth of tile from the tile layer. He reported this would necessitate a change order on the Parks project. Mr. Carter asked on item F, if none of the carpet would be used in the Administration Building or Service Center areas? Mr. Clark said it would not. Mr. Yeargain asked if we order the carpet on an as needed basis, the price would fluctuate while it is being done? Mr. Clark said we have a contract for the total amount for up to one year. Mrs. Silver asked on item included in the motion?
E,
if
the
administrative
area
should
be
Mrs. Parks asked if there is any carpet in the warehouse and if so, would that carpet be used where items E and F are being approved for tonight? Mr. Clark said to his knowledge, there is no carpet at the Service Center, and if so, it would not be used on items E and F projects.
Mrs. Parks noted she was concerned about this company, because they had misrepresented something to her. Mr. Kellert asked if they had bid a structural specification on this? Mr. Clark said they bid a set of specs including weight, yarn, content, and backing. Mr. Bogle stated there are many other requirements from the Bond Issue some may judge to be more critical such as air conditioning, windows, doors, etc. He said he wanted to be sure the Board wasn't committing to the purchase of a half million dollars of carpet. Mr. Clark said it was on an "as-needed" basis.
Mr. Walker questioned other items of purchasing and general business. Mrs. Silver noted she would feel more comfortable on item F if each time the carpet was going to be purchased, the school and the amount would be brought back to the Board for approval.
After some question. R. #455
MOTION FOR CALL FOR THE PREVIOUS QUESTION APPROVED.
MOTION; SECOND;
discussion,
Mr.
Carter
made
Michael Carter Kenny Walker
MOVE TO CALL FOR THE PREVIOUS QUESTION.
12
a
motion
calling
for
the
871.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-11 PURCHASING AND GENERAL BUSINESS ROLL CALL
Mr. Mr. Mr. Mr.
MOTION CARRIED ;
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye no
Kellert, Walker, Carter, Bogle,
6 aye,
(continued) aye aye aye
1 no.
The Board then returned to the main motion for Purchasing and General Business.
u
13
872.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-12 STATEMENT(S)
TO:
OF CERTIFICATION
BOARD OF EDUCATION
I hereby certify to the best of ny knowledge that the recoBiaendation for expenditure of Bond funds for the purchase of classrooms apd^aedia center area for the Thelma R. . farKs Elementary School from Welch Floors, Inc, in the Board of Education Meeting agenda of Pece»ber_2, 1996 is proper in all respects and is within the guidelines for the projects approved by ®lectors of this district in the October 12, 1993, Bond Election.
Truly <^rk Date I hereby certify to the best of ay knowledge that the recoaaendation for expenditure of Bond funds for the purchase of pgw .cayet and-rubber cove wall base, as needed, for various sites ^roughOMt.-the. District froa Welch Floors. Inc, in the Board of Education Meeting agenda of Deceaber 2, 1996 is proper in all r’gspects and is within the guidelines for the projects approved by rae electors of this district in the October 12, 1993, Bond Election.
ily c
Date
873.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
K-13 PERSONNEL
AND
ENCUMBRANCES
Recommend approval of Personnel and Encumbrances as listed on the following pages.
1.
MOTION; SECOND;
Michael Carter Tom Yeargain
R. //456
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED ON THE FOLLOWING PAGES EXCLUDING PURCHASE ORDER NUMBER 31-9705366 TO WATER SERVICES COMPANY FROM CONSIDERATION. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
MOTION CARRIED 7-0. DISCUSSION
Dr. Crawford asked that the encumbrance item purchase order number 319705366 be pulled from consideration tonight. Mrs. Parks inquired about several items on the encumbrance list. she noted that the roofs at Rogers Middle School and Douglass High School still need to be repaired.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-9705226 through 11-9705592) written during the period 11/12/1996 through 11/22/1996. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9705226 TO 9705592 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS,
EDWARD ROMERO
DATE 15
APPROVAL OF PERSONNEL AND ENCUMBRANCES
/'
874.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2, 1996
M-14 PERSONNEL AND ENCUMBRANCES
(Continued)
PERSONNEL EMPLOYMENTS SITE/ ASSIGNMENT
EFFECTIVE DATE
Hoover Adjunct Inst Life Skills
10-01-96
435/00
$14.75
Suzanne Fritz
Harding M.S. Math Teacher
11-15-96
01/03/BA+
$23,405.00
Sharon Hollon
Special Services Speech Lang Path
12-02-96
03/07/MA
26,625.00
Karen Jacobs
Douglass Math Teacher
11-11-96
01/03/BA+
23,405.00
Clint Ladd
John Marshall Band Teacher
10-04-96
01/11/BA
25,325.00
Belinda Payne
Alter Ed Fac Spec Ed Teacher
11-04-96
03/03/BA+
24,595.00
Coolidge Entry Kitchen Asst
11-13-96
471/01
$ 4,420.00
Valerie Alexander
Willow Brook EDK Asst
11-11-96
101/01
$ 7,813.00
Rosa Bernal
Mark Twain CSA
11-15-96
101/01
7,813.00
NAME
SCHEDULE STEP/LANE
ANNUAL SALARY
PR0PES8I0NAL-TECHNI CAL:
Bennie Goldvire
CERTIFIED:
CHILD NUTRITION:
Michelle Giddens CLERICAL:
74
16
875.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
J^
H-15 PERSONNEL AND ENCUMBRANCES
(Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EPPECTIVE DATE
SCHEDULE 8TEP/LANE
ANNUAL SALARY
CLERICAL, oontiBued !
u
u
Carolyn Bowman
Quail Creek CSA
11-14-96
101/01
$ 7,813.00
Stephanie Buckner
Jefferson MD Asst
11-13-96
101/01
7,813.00
Kathleen Campbell
Quail Creek CSA
11-11-96
101/01
7,813.00
Lois Childress
Emerson Alter Attend Clerk
11-13-96
130/17
14,393.00
Tammy Faerber
Horace Hann CSA
11-19-96
101/01
7,813.00
April Gipson
Heronville CSA
10-31-96
101/01
7,813.00
Juana Luna
Southern Hills Bil Asst
11-18-96
103/01
7,921.00
Janice McQueen
Kaiser Kdg Asst
11-12-96
101/01
7,813.00
Jennifer Nett
Communications/ Public Relations Administrative Secretary II
11-06-96
167/01
13,271.00
Loan Thanh Nguyen
Sequoyah Bil Asst
11-18-96
103/01
7,921.00
Ngoc Nguyen
Linwood Bil Asst
11-12-96
103/01
7,921.00
Rosa Olivas
Shidler Bil Asst
11-07-96
103/01
7,921.00
15
17
876.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-16 PERSONNEL AND ENCUMBRANCES
1=
(Continued)
PKRSONHZL DCPLOYMENTS SAME
SITE/ ASSIGNMENT
EPPECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CLERICAL, continued
Marta Piralla
Harding Bil Asst
11-18-96
103/01
$7,921.00
Stacie Pugh
North Highland Pre-School Asst
11-19-96
104/01
8,080.00
Leyda Rice
Star Bil Asst
11-15-96
103/02
8,019.00
Patricia Ringwald
Southern Hills Daycare Assist
11-07-96
104/01
8,080.00
Kristi Ruguet
Johnson MH Asst
11-19-96
101/01
7,813.00
Enrique Sandi
Alter M.S. Bil Asst
11-25-96
103/01
7,921.00
Lilian Simpson
Stand Watie Bil Asst
10-25-96
103/01
7,921.00
Antoinette Starr
Putnam Heights Clerk .5
11-18-96
122/01
4,273.00
Marilyn Tarron
Lafayette CSA
11-13-96
101/01
7,813.00
Graciela Villareal
Lee Bil Asst
11-11-96
103/01
7,921.00
DeAndrea White
Nichols Hills CSA
10-23-96
101/01
7,813.00
Bus Driver
11-12-96
105/02
$5,303.00
175/07
$19,944.00
TRANSPORTATION: Travis Foote
RETURNING PROM MEDIC2AL LEAVE OP AB8ENC:e : GARAGE SERVICES: Larry Henderson
11-04-96
Mechanic
76
18
877.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-17 PERSONNEL AND ENCUMBRANCES
(Continued)
PBRSOmreL SEPARATIONS
MAKE
EPPECTZVE DATE
SITE/ ASSIGNMENT
DECEASED:
CSZLD UnTRITZOM:
u
Loreta Brown
Kitchen Asst
11-15-96
Bus Driver
11-19-96
ABANDONED POSITION:
TRAN8P0RATI0N: Alexander Do
77
19
878.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
M-18
1996
u
PERSONNEL AND ENCUMBRANCES
(Continued)
PERSONNEL LEAVE OP ABSENCES NAXB
EFFECTIVE DATE
SITE/ ASSIGNMENT
MEDICAL:
TRANSFORATION;
Edith Dixon
Bus Driver
10-23-96
Northeast ED Asst
10-16-96
Fillmore 5th Grade Teacher
11-19-96
PARENTAL: CLERICAL: Maurice Arterberry
POLITICAL:
CERTIFIED: Kathleen Wilcoxson
78
20
879.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
H-19 PERSONNEL AND ENCUMBRANCES
(Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
MAKB
SITE/ASSIGNMENT
EFFECTIVE DATE
CERTIFIED:
Janice Miller
Harding/SED Teacher
Brenda Quinn
Columbus/4th Grade Teacher
Cari Wheat
Monroe/Kindergarten Teacher
11-27-96
Hoover/Satellite Key Person
10- 02-96
Edgar Argueta
Moon/Bilingual Assistant
Bernice Cooksey
11- 06-96
Spencer/Daycare Assistant .5
11-20-96
CHILO MUTRITZON: Barbara Nichols
CLERICAL:
Stephanie Hamilton Blake Houston Laura McMahon
Brenda Tipps
CUSTODIAL SERVICES: Mary Ellis Joseph Gulley
GARAGE SERVICES:
Michael Logston TRANSPORTATION:
Martellious Thompson
11-27-96 11-15-96
Positive Tomorrows/Clerk I
11-22-96
Jefferson/MD Assistant
11- 20-96
Capitol Hill Elementary/CSA
12- 13-96
Alternative Middle/Library Clerk
11-07-96
Dewey/Custodian
11-15-96
Green Pastures/Custodian
11-08-96
Garage Services/Mechanic
11-22-96
Bus Driver
11-01-96
79
21
880.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-20
UNFINISHED
1.
I. #457 APPROVAL TO raBMIT A lEKEGDIATION PPLICATION TO ITATE DEPARTMENT.
(when scheduled)
REPORT
EDUCATIONAL
BUSINESS
Recoittmend approval to submit a deregulation application to the State Department which would deregulate the "Oklahoma School Testing Program Scope and General Administration" as it relates to Limited English Proficient students. (Postponed from the November 18, 1996, Board of Education meeting.)
MOTION: SECOND:
Frank Kellert Tom Yeargain
MOVE FOR APPROVAL TO SUBMIT A DEREGULATION APPLICATION TO THE STATE DEPARTMENT WHICH WOULD DEREGULATE THE "OKLAHOMA SCHOOL TESTING PROGRAM SCOPE AND GENERAL ADMINISTRATION" AS IT RELATES TO LIMITED ENGLISH PROFICIENT STUDENTS.
ROLL CALL
Mr. Mr. Mr. Mr.
MOTION CARRIED
Kellert, Walker, Carter, Bogle, 6 aye,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
aye no aye
1 no.
DISCUSSSION
Mr. Kellert spoke in favor of the deregulation application regarding limited English proficient students. He said if students are not proficient enough in the English language whether by virtue of culture and language upbringing or the fact there are special services the law requires us to deliver to them as a student, that they can't perform on this test, he did not understand the value of administering the standardized test to students who can't reasonably have their skills or knowledge of the subject areas measured by that test. He felt there is a legitimate rationale for giving us the opportunity in these kinds of cases, especially those where our schools have not had the student for three years, that he would support a variance to the state regulation.
Mr. Walker noted he appreciated the follow-up information from Dr. Sconzo. He said his main objection is that it seems we may be lowering our expectations of students. Dr. Sconzo said what is being recommended in the application is that the higher the score, the more proficient a student is in the language. He stated that right now the cut-off stands at five and three, but we think it's more appropriate at three and two. He said this would make the expectation higher. Mrs. Silver noted from the back-up information that in 1995 if we had had this only 303 students would have been affected by changing this. She asked if these students would be receiving remediation they would otherwise not have received? Dr. Sconzo said those students would enjoy the advantage of an additional year of bilingual education services.
Mr. Walker asked if that would cost the district extra money. Dr. Sconzo said he did not really know, but he did not think the number of students being talked about would have a significant impact on the overall cost of bilingual education because of the overall rapid growth of the students.
NEW
BUSINESS
Mr. Walker said he would like to move that the Board bring back to the table and reconsider under Purchasing and General Business, items A through F, and vote on items E and F separately.
22
'ii
i
881.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-21 NEW BUSINESS
(continued)
'MOTION: SECOND:
Kenny Walker Terri Silver
R. #458
MOVE TO RECONSIDER THE MOTION ON PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH F. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
APPROVAL TO RECONSIDER VOTE ON PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH F
aye aye aye
MOTION CARRIED 7-0.
The Main Motion Was Returned to the Table; MOTION; SECOND:
Frank Kellert Tom Yeargain
R. #459
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH F, VOTING ON ITEM E SEPARATELY, AND AMENDING THE MOTION TO WITHDRAW ITEM F AND POSTPONE ACTION ON THAT UNTIL THE NEXT REGULAR MEETING OF THE BOARD.
Vote on Items A through D: ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
aye no no aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH D APPROVED AND ITEM F POSTPONED UNTIL NEXT BOARD MEETING.
MOTION CARRIED 7-0
Vote on Item E: ROLL CALL
Mr. Mr. Mr-. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 5 aye,
2 no.
DISCUSSION Mr. Bogle asked to amend the motion and withdraw item F from consideration tonight and postpone action on that item until the next regular scheduled meeting of the Board.
Mr. Kellert said he would accept that amendment so long as nothing expires with regard to the bids themselves. Dr. Crawford said it does not, but would be firm through December 16. Mr. Yeargain approved also. BOARD
MEMBER S'
COMMENTS
Mrs. Parks said she thought there was a Board policy that prohibits Board Members from assessing another Board Member's comments. She noted that occasionally someone will pick out what Board Members had said and try to 'assess or editorialize it. She felt it was unprofessional.
23
R. #460 APPROVAL OF ITEM E, CARPET AT PARKS ELEMENTARY SCHOOL.
882.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-22 BOARD MEMBERS'
COMMENTS
(continued)
Mr. Bogle reported he had received some notes from Board Members regarding subjects to deal with at the Board Retreat scheduled for January 10 and 11. He noted the main objectives of the retreat is to establish the Board's and district's goals and objectives. He asked at the retreat or some other time the Board look at the Equity Committee and redefine the mission and objectives or reactivate it as it currently is. Also, Mr. Bogle encouraged the Board to learn what the legislature has enacted and see if there are any programs or ideas that benefit us in promoting the idea of enhanced instruction in our schools. He mentioned that though Oklahoma does not as yet have charter schools, there is a good deal more freedom from the legislature than we are taking advantage of. Mrs. Parks requested that the Board include a phase on parliamentary procedures at the Board Retreat. I N
OPEN
SESSION
Consideration regarding the appointment, hiring, employment building administrators/central office Administrators.
i. #461 APPROVAL TO CONTRACT SERVICES K) JAN EDWARDS POR LEGISLATIVE □AISON POSITION, EFFECTIVE: DECEMBER 16, 1996 APPROVAL TO EMPLOY PHIL SELLARS FOR POSITION OF DIRECTOR OF FEDERAL PROGRAMS, EFFECTIVE: 1/6/97
APPROVAL OF JEASSIGNMEIST OF EDWARD ROMERO TO ACCOUNTING DEPARTMENT.
MOTION; SECOND;
of
Frank Kellert Michael Carter
MOVE THAT THE BOARD ACCEPT THE RECOMMENDATION TO CONTRACT SERVICES OF JAN EDWARDS FOR THE LEGISLATIVE LIAISON POSITION EFFECTIVE DATE, DECEMBER 16, 1996, AT AN ANNUAL SALARY OF $31,000.
FURTHER MOVE TO ACCEPT THE RECOMMENDATION FOR THE EMPLOYMENT OF DR. PHIL SELLARS FOR THE POSITION OF DIRECTOR OF FEDERAL PROGRAMS POSITION, SCHEDULE 525, AT THE APPROPRIATE STEP, ANNUAL SALARY $53,688.00 EFFECTIVE; JANUARY 6, 1997; AND ALSO MOVE THAT THE BOARD APPROVE THE REASSIGNMENT OF MR. EDWARD ROMERO, CURRENT INTERNAL AUDITOR TO A SIMILAR POSITION IN THE ACCOUNTING DEPARTMENT. THIS REASSIGNMENT SHALL NOT CREATE ANY CHANGE IN MR. ROMERO'S CURRENT ANNUAL SALARY AND/OR BENEFITS.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 6 aye,
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye d:Btain aye
1 abstention.
Mrs. Parks noted there appeared to be a conflict on this motion, and she would be abstaining.
B.
i. APPROVAL OF L996-97 CONTRACT BETWEEN DISTRICT [-89 AND THE DKLAHOMA CITY PRINCIPALS’ ASSOCIATION AND APPROVAL OF 1996-SI7
Action regarding discussion of negotiations with employee groups.
MOTION; SECOND;
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF THE 1996-97 CONTRACT AGREED UPON BETWEEN THE BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY AND THE OKLAHOMA CITY PRINCIPALS' ASSOCIATION; FURTHER MOVE TO APPROVE THE 1996-97 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BOARD OF EDUCATION, INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY AND THE OKLAHOMA CITY FEDERATION OF CLASSIFIED EMPLOYEES, LOCAL 4574.
CONTRACT BETWEEN DISTRICT 1-89 AND DKLAHOMA CITY CLASSIFIED EMPLOYEES, LOCAL
24
883.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-23 IN OPEN SESSION ROLL CALL
Mr. Mr. Mr. Mr.
(continued)
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 6 aye,
aye aye aye aye
Mrs Mrs Mr.
Silver, Parks, Yeargain,
aye istain aye
1 abstention.
Mrs. Parks said she did not participate in the discussion and she would be abstaining on this particular item because of conflict.
ADJOURNMENT There being no further business, the meeting adjourned at 8:44 p.m. The motion for adjournment was made by Mrs. Parks and seconded by Mr. Walker. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
25
R. #463 ADJOURNMENT 8:44 P.M.
884.
MINUTES OF THE REGULAR MEETING OF DECEMBER 2,
1996
M-24 (An audio cassette recording of the meeting,
Minut^
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
,
by the 1997.
Board
of
excluding the Executive
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
Wibness my hand and seal of this School District this 1997.
,
Oklahont^ City Board of Education
(SEAL)
26
day
885.
MINUTES OF SPECIAL MEETING OF DECEMBER 9, 1996 M-1
THE BOARD OF EDUCATION OF
OKLAHOMA
COUNTY,
INDEPENDENT SCHOOL DISTRICT NUMBER
89
OF
OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM), ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, DECEMBER 9, 1996, AT 6:00 P.M.
PRESENT:
Ron Bogle, District 6 Terri Silver, District 3 Frank Kellert, District 2 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
ABSENT;
None
President Vice President Member Member Member Member Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Robert Pendarvis, Hearing Officer; representatives for both parties and other interested parties. CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle, President, called the meeting to order. Mr. Tom Yeargain gave the invocation and led the Pledge of Allegiance. ROLL
CALL
ROLL CALL
Roll call established that seven (7) members of the Board were present.
SPECIAL
BUSINESS
SPECIAL BUSINESS
HEARING
The purpose of the meeting was a due process hearing for Rob Zienta and Trinidad Rodriguez, certified employees. HEARING OFFICER;
Mr. Robert Pendarvis
Due Process Hearing for Rob Zienta and Trinidad Rodriquez, Employees;
The following persons participated in the hearing; Representing the Respondent:
1.
Linda Meoli, Attorney at Law
Representing the Grievant:
1.
Larry Barnett, Attorney at Law
27
DUE PROCESS HEARING: ROBERT ZIENTA AND
TRINIDAD RODRIGUEZ
Certified
886. MINUTES OF SPECIAL MEETING OF DECEMBER 9, 1996
H-2
DDE PROCESS SEARING: B.OBERT ZIENIA AND ERINIDAD RODRIGDEZ
DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIQUEZ, DISTRICT EMPLOYEES
Mr. Robert Pendarvis, hearing officer, stated that Board Policy provides that the Board would be notified five days in advance if the parties were to have counsel. He said Ms. Meoli, attorney representing the district, had advised him that as the attorney for the district she would offer to waive the failure to notify the district of the five-day notice that attorneys would represent. He noted that waiver must be acted on by the Board. He stated that Board policy further provides that the party shall provide to the Board a proposed findings of fact and may provide a suggested conclusion of law. Mr. Pendarvis said he had received and assumed the Board had received a proposed findings of fact from counsel for the district. He had made inquiry of Mr. Barnett, and he does not have a proposed findings of fact for his clients. He noted this was another matter that would require the Board to waive that requirement. Mr. Ron Bogle, said the Board had been advised by the Board Counsel regarding the recommendation that we waive the five-day notice if that is mutually agreeable with the parties and the Board, then we can move forward on that. Mr. Bogle noted he was a little uncertain about the findings of fact and whether we are needing to take formal action to modify Board policy. Mrs. Tammy Carter, Associate Counsel for the Board, advised the Board that the policy does say that the parties shall submit written proposed findings of fact. Mrs. Carter said based upon the language of the policy, she could not recommend that the Board wave the requirement that the parties shall submit findings since findings are one of the things that assist you as you make your final determination.
Mr. Larry Barnett stated it was his understanding that the proposed findings of fact should be presented to the Board at the time it recessed to go into executive session. He said he had written out a proposed finding of fact, and would be happy to present that to them. Mr. Larry Barnett asked to address a preliminary matter. He said Board policy states that prior to any demotion or termination an employee shall be notified by certified mail of the right to a hearing conducted by the Board. The policy further provides that the employee has 10 working days following notification to request a hearing and upon his request for a hearing, the hearing shall be held no sooner than 10 days or later than 30 days after the receipt of the request. Title 76, State Statute 101.40, provides that a support employee who has been employed by the Board of Education for more than one year may be suspended, demoted, terminated, or non-reemployed only for cause. He said at no time had either of the grievants ever been notified of their right to a hearing as required by Board policy. Further, he stated that at no time had either of these people been notified of any cause for this action. He noted under the provision of Board policy, that no action of this nature can be taken against either of these employees until those requisites have been met. They have to be notified by certified mail of the proposed action and the cause of this action. He said not withstanding that failure, the employees did request the hearing. He noted that each of these employees requested a hearing in early June or late May, when they were presented with this proposed contract which would substantially reduce their contract and demote them from an administrative position to a teaching position. He said Mr. Zienta requested a hearing on June 3, but no action was taken on that. Subsequently he wrote a letter advising that he assumed the administration was not going to take that action because he had not been provided the hearing. Mr. Barnett reminded that a hearing must be held within 30 days. He further noted that during this period of time the administration, unilaterally, had reduced his salary and position without providing him notice of either the cause for the action or his right to a hearing. In equity, Mr. Barnett stated Mr. Zienta is entitled to know why the administration is proposing this type of action against"him. He asked how Mr. Zienta could respond to allegations when he doesn't even know what the allegations are? He noted that the same applies for Trinidad Rodriguez. He said Ms. Rodriguez requested a hearing on May 31.
28
887. MINUTES OF SPECIAL MEETING OF DECEMBER 9, 1996
M"3
DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIQUEZ, DISTRICT EMPLOYEES Mr. Pendarvis noted Mr. Barnett referred to support employees, but these were both certified employees. Mr. Barnett said they were both within the definition of support employees this Board has previously recognized in that the statute refers to support employees, certified administrators and teachers. He said these were not certified administrators and therefore fall within the support employee definition within the statute.
DOE PROCESS HEARING: ROBERT ZIENTA AND TRINIDAD RODRIGDEZ
Mr. Barnett said the administration is attempting to unilaterally demote them from a supervisory position to a teaching contract at a much reduced salary. Mr. Bogle requested the Board take a 15 minute recess whether or not the Board is ready for a hearing. MOTION; SECOND;
to determine
R. #464 RECESS AT 6:38 P.M.
Kenny Walker Frank Kellert
MOVE THAT THE BOARD TAKE A FIFTEEN MINUTE RECESS. ROLL CALL
Mr. Mr. Mr. Mr.
MOTION CARRIED 7 -0.
Mrs. Mrs. Mr.
aye aye aye aye
Kellert, Walker, Carter, Bogle,
Silver, Parks, Yeargain,
aye aye aye
The Board recessed at 6 38 p.m.
BOARD RECONVENED
The Board reconvened at 7:04 p.m.
Mr. Pendarvis noted that the attorneys had an announcement they would like to make at this time.
AT 7:04 P.M.
Ms. Meoli announced that the administration wished to cancel the hearing tonight to be reconvened at another time. Mr. Barnett said it was his understanding they would be provided the notice required by Board policy and by statute, and at that time would respectfully submit to the Board and to the hearing officer that the statute and the Board policy are unambiguous, and that these actions cannot be taken until such time as the individuals have been provided the notice with the opportunity to be heard before this Board. He asked that each of the parties' pending salaries be reinstated until such time as they have been provided that opportunity. Mr. Pendarvis said in regard to Mr. Barnett's request for reinstatement of salary, that is not an issue on the agenda at this time, therefore would be out of order. He said however, he thought it might be appropriate due to the nature of the circumstance, and the Board may want to direct a response to that question at a particular time. He asked that they entertain a motion to cancel the hearing for the reason it appears there is a serious question concerning notice and procedure. ADJOURNMENT MOTION; SECOND;
R. #465 ADJOURNMENT 7:07 P.M.
Frank Kellert Kenny Walker
MOVE THAT THE BOARD ADJOURN. ROLL CALL
MOTION CARRIED
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
7 -0.
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
The meeting adj ourned at 7 :; 07 p.m.
29
aye aye aye
888.
MINUTES OF SPECIAL MEETING OF DECEMBER 9, 1996
M-4
THEREUPON THE MEETING WAS ADJOURNED.
(An audio cassette recording of the meeting, excluding Executive Session (if held), is on file in the Office of the Clerk.)
President
ifil^es
approved by the __ z 1997.
STATE OF OKLAHOMA ss : COUNTY OF OKLAHOMA
Board
of
Education
this
72
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time and place of this meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of the meeting was posted in prominent public view at the location of the meeting. Witness my hand and seal of this School District this / 1997.
day of
â&#x20AC;¢y
clerk, Oklahoma City Board of Education
(SEAL)
889.
MINUTES OF THE SPECIAL MEETING OF DECEMBER 11, 1996, 11:30 A.M.
M-1 THE BOARD OF EDUCATION OP INDEPENDENT SCHOOL DISTRICT NUMBER 89
OKLAHOMA COUNTY, (AUDITORIUM)
1996, AT
OKLAHOMA,
OF
MET IN SPECIAL SESSION IN THE BOARD ROOM 900 NORTH KLEIN,
ADMINISTRATION BUILDING,
DECEMBER,
11,
11:30 A.M.
PRESENT;
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6
President Member Vice President Member Member Member
ABSENT:
Tom Yeargain, District 7
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel; Central Office staff members; Sandy Garrett, State Superintendent of Schools; Dr. Phil Sellars, State Department of Education; Amanda Paliotta, Senate Staff; Deanne Mittelstaedt, Committee on Legislation; the news media; and other interested persons. CALL
T O
ORDER
Mr. Ron Bogle called the meeting to order, invocation and led the Pledge of Allegiance. ROLL
Mr.
Bogle
gave
the
CALL
At the time of the Roll Call, five (5) members present. Mr. Michael Carter arrived at 12:30 p.m.
of
the
Board were
CALL TO ORDER
ROLL CALL
INTRODUCTION OF VISITORS
Mr. Bogle introduced Ms. Amanda Paliotta, Senate Staff; Ms. Deanne Mittelstaedt, Committee on Legislation; Ms. Sandy Garrett, State Superintendent of Education; and Dr. Phil Sellars, from the State Department of Education. SPECIAL
1.
SPECIAL BUSINESS:
BUSINESS
Presentation and General Discussion of the Educational Deregulation Opportunities for Oklahoma City Public Schools.
and
Mr. Bogle stated the purpose of the meeting was to help the Board to be better prepared to discuss opportunities through deregulation when the Board meets for their retreat in January. Ms. Sandy Garrett gave a brief description of the duties of her position as the Superintendent of Education for the State of Oklahoma. Ms. Garrett discussed deregulation and innovative progress as it relates to student learning. She noted that the most frequently used deregulations are considered, and many times, removed as a regulation. Dr. Phil Sellars stated that some of the most common deregulation requests are to use non-teaching staff for in-school suspension programs, alternative calendars for schools that want to utilize their time in a different way, shared superintendents, and multi-age grouping. Mrs. Garrett stated they have acted on two areas they thought would help in deregulation. First, they have deregulated state board rules, and second, they have waived statutory efforts on the books that may be a barrier to an idea, project, or something that the requestor might want to do to make things better for the students in their district.
31
DISCUSSION OF EDUCATIONAL AND DEREGULATION OPPORTUNITIES
890.
MINUTES OF THE SPECIAL MEETING OF DECEMBER 11, 1996, 11:30 A.M.
L
M-2 SPECIAL BUSINESS
tâ&#x20AC;&#x201D; L
(continued)
Ms. Garrett spoke at length on the Deregulation Act. She said the purpose of the act is to insure that local schools have the necessaryfreedom to innovate and improve education in order to maximize student learning and performance. She discussed the process and requirements involved in applying for deregulation and gave examples of areas where it may be used. DISCUSSION Mrs. Thelma R. Parks asked how many deregulation requests had been made by the Oklahoma City Public Schools. Dr. Guy Sconzo reported the four that had been requested by our district were the testing deregulation for LEP students, deregulation of time for thirty schools to receive additional training in CORE Knowledge and Great Expectations, implementing athletics during the school day consequently deregulating coaches planning time to occur outside of the school day, and a request for an in-school alternative education program for Bodine Elementary School. Mrs. Parks requested an explanation of the charter school plan. Ms. Garrett explained that it is an opportunity for public school teachers to join together with their principal and come up with a plan to basically deregulate and do things differently for that particular group of children. She noted they were very similar to the alternative education situation and magnet schools, except the true charter school also has a sub-board (because the local Board of Education is still ultimately in control) of business members or community members that oversee that particular charter, has a budget to work with, and they allocate resources as deem appropriate for that site only. She says it does not take away from public school finance to support these schools, and they are ultimately accountable to the public school system which they are a part of.
In response to a request by Mr. Bogle for ways to show how deregulation could improve problem situations in the school district. Dr. Sellars noted one of the biggest things is class-size and curriculum. He explained the procedures to use in presenting a plan to help improve school curriculums for particular situations.
Ms. Garrett discussed the National Boards Professional Standards, and said it was an outstanding program.
Teaching
Mrs. Parks said she was pleased to know that some recognition would be given to teachers who do an outstanding performance in a classroom with children. She noted she hoped this was not an extension of the merit system. Ms. Garrett said no one has come up with a good merit system for teachers that is fair.
Ms. Garrett told of some schools in Tulsa that had been deregulated and made into charter schools. Mr. Bogle asked what the difference is between statutory waivers and deregulation? Ms. Garrett explained the Board writes regulations and rules, the legislature makes laws and statutes, and the State Department can deregulate their Board rules without the permission of the legislature. She said the legislature had given the State Board of Education permission to look at certain statutes with the school districts to see if exemption from those statutes would help you be a better district. Mrs. Parks asked if there are a large number of legislatures who want the charter school and if so, why? Ms. Paliotta affirmed that she thought there were a large number of legislatures who favor charter schools. Mrs. Parks asked what would be the reasoning behind wanting charter schools? Ms. Paliotta noted that it goes back to site-based management. Ms. Garrett said teachers have the opportunity to allocate resources in the direction learning should go.
32
891.
MINUTES OF THE SPECIAL MEETING OF DECEMBER 11, 1996, 11:30 A.M.
M-3 SPECIAL BUSINESS
(continued)
Mr. Bogle said in each of the 21 states that have charter school legislation, there is virtually no state that has exactly the same program. He said it depends on what the proposed legislation will look like in our state.
Mrs. Parks said she is really concerned about charter schools and what it might do to public education. Ms. Garrett noted that 68% of the population of students served by charter schools are children we would consider at risk. Mrs. Parks left the meeting at 1:00 p.m.
Mr. Kellert stated that parents come to us with complaints about the small percentage of students that disrupt the learning of the other students. He asked Ms. Garrett if she could see any advantage in trying to do something about this through the charter approach that cannot be accomplished through waivers and variances. Mrs. Garrett said things like suspension and removing disruptive students would be more a proposal that would be district-wide. She said she looked at charter schools more for certain themes or for assisting special populations such as the Hispanic population whose parents do not speak English. She noted it takes a special team to relate to these parents. She commended the district on some of the things they are doing district-wide such as character education.
Mrs. Silver said she found the thought of curriculum adjustment and deregulation interesting. She thought it would help an at-risk school move forward if they could concentrate heavily on math, reading and writing for grades two and three.
Ms. Garrett told the Board in regard to charter schools or deregulations, that the Board should make certain the idea is yours, that you've examined the situation, that you've examined the population, and that it helps children. Mr. Bogle asked if when a district comes with a bold and innovative request, would you want to see that that district has gone through some kind of a legitimate analysis that could support the proposed outcomes from the deregulation and could support with literature that research shows these kinds of things will be predicted from this? Ms. Garrett said they think that is the best decision-making process to go through. She said they felt when the Board signs off on a resolution, that the superintendent has brought you an idea and that you have analyzed and discussed it. We can trust you on that. Mr. Kellert noted how on the one hand districts are given through statutes much more restrictive language of what we can do in terms of suspending students out of school and he knew that was a real challenge to secondary principals. He commented that he sometimes wondered if they differentiated between we're going to be a society that educates all of our kids or are we going to be a society that makes all of our kids go to school. Ms. Garrett said that is the number one question she has when her phone rings. She noted what it all boils down to is that the legislature is the body that is elected by many people. They feel pressures from their constituency, and one of the pressures they feel is about safety. Another one is about local control. She explained in regard to the safety issue, people don't want you to have a destructive student that's not working in the classroom or school out in the street. She said she had spoken with the speaker of the house and Senator Fisher and they want to clarify that law this year. Mr. Bogle asked if the Board is interested in having one more session before the Board Retreat in January. He said he would talk with Secretary Coppedge and see if they can put that together.
33
892.
MINUTES OF THE SPECIAL MEETING OF DECEMBER 11, 1996, 11:30 A.M.
M-4 ADJOURNMENT 1. #466 WJOURNMENT L:24 P.M.
There being no further business, the meeting adjourned at 1:24 p.m. The motion for adjournment was made by Kenny Walker and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mr. Carter, aye; and Mr. Bogle, aye. Al1 aye.
THEREUPON THE MEETING WAS ADJOURNED.
34
893.
MINUTES OP THE SPECIAL MEETING OF DECEMBER 11, 1996, 11:30 A.M.
Mâ&#x20AC;&#x153;5 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
{President
Minute Cldrk
Minuses [inuhes
approve approved
by the , 1997.
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. less my hand and seal of this School District this J^^'^^day of
.
1997.
(SEAL)
35
894.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 199a
M-1
THE BOARD OF EDUCATION OF
OKLAHOMA
INDEPENDENT SCHOOL DISTRICT NUMBER 89
OF
COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM),
ADMINISTRATION BUILDING,
900
NORTH
KLEIN,
WEDNESDAY,
DECEMBER 11, 1996, AT 6:00 P.M. PRESENT;
Ron Bogle, District 6 Terri Silver, District 3 Frank Kellert, District 2 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6
President Vice President Member Member Member Member
ABSENT;
Tom Yeargain, District 7
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Bill Bleakley, Hearing Officer; Tammy Carter, Associate Counsel; representatives for both parties and other interested parties. CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle, President, called the meeting to order. the invocation and led the Pledge of Allegiance.
ROLL
Mr. Bogle gave
CALL
ROLL CALL
Roll call established that six (6) members of the Board were present.
SPECIAL 1.
BUSINESS
Approval to Purchase New Carpet and Rubber Cove Wall Base Various Sites: Welch Floors, Inc.
for
Approval to purchase new carpet and rubber cove wall base, as needed, for various sites throughout the district from Welch Floors, Inc. MOTION: SECOND:
Frank Kellert Michael Carter
MOVE FOR APPROVAL TO PURCHASE NEW CARPET AND RUBBER COVE WALL BASE FOR VARIOUS SITES THROUGHOUT THE DISTRICT FROM WELCH FLOORS, INC., AS NEEDED.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
Silver, Mrs. Parks, Mrs . Bogle, Mr.
aye aye aye
MOTION CARRIED, 5 aye, 1 abstain.
36
aye abstain aye
R. #467 APPROVAL TO PURCHASE NEW CARPET AND RUBBER COVE WALL BASE FROM WELCH FLOORS, INC.
895.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
M-2
SPECIAL BUSINESS
(continued)
DISCUSSION Mr. Kenny Walker noted the Board had received a lot more information relating to this item than was received the first time this was brought to the Board. He said he would like to relate to staff that he would like to see that every time.
Mrs. Thelma R. Parks said she made a statement at the last meeting concerning this firm, and for that reason she would be abstaining. Mr. Frank Kellert stated that his understanding of this was that it will serve two purposes. Number one is to protect the price through the bid process and to encumber the money. Mr. Kellert said he assumed this carpet will not be warehoused, but we will see activity as this carpet is brought in for the purpose of putting it in schools as we go along.
Dr. Crawford said it would be, and each time an adjustment is needed, a request will be brought to the Board. He noted it is simply an encumbrance and will lock the bid in for two years. He said this amount of money was within the adjusted budget for the bond project. Mr. Bogle requested that policies related to purchasing be brought back to the Board for evaluation and reconsideration. He said he was still unclear about the precision of the purchasing policies of the district. Specifically, he said it was unclear whether we maintain bidder lists and how we notify prospective bidders.
SPECIAL BUSINESS â&#x20AC;&#x2122;RETERMINATION SEARING FOR DR. SENJAMIN HART
PRETERMINATION HEARING FOR DR. BENJAMIN HART
The purpose of the meeting was to conduct a pretermination hearing for Dr. Benjamin Hart. (A complete transcript of this hearing is on file in the Board Clerk's office)
HEARINGOFFICER!
Mr. Bill Bleakley, Attorney At Law
The following persons participated in the hearing: Respondent:
1.
Tammy Carter, Associate General Counsel for the Oklahoma City Public Schools representing the administration in this hearing.
Appellant: 1. 2. 3.
Carl Hughes, Attorney At Law Nathan Giger, Attorney At Law Charles Belote, Attorney At Law
Mr. Bleakley noted for the purposes of this hearing, he would be recognizing the parties as "the District" and "Dr. Hart" for clarity instead of "appellant" and "respondent."
Mrs. Tammy Carter, asked that Dr. Hart be limited to having one attorney represent him. She said it could become very confusing and could belabor this hearing to allow three or four people to do questioning and cross examination.
Mr. Bleakley asked that one attorney present the opening arguments for Dr. Hart and one attorney perform the function of cross-examining witnesses and not have it a team effort where all three attorneys join in that function. PROCEDURAL ISSUES: Mr. Carl Hughes, attorney for the appellant, objected to Mr. Bleakley being the hearing officer since he represents the school Board.
37
896.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
J =
M-3
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE Mr. Bleakley said Mrs. Carter is the in-house counsel for the district and prosecuting attorney in this case. He said his firm had had no involvement in this case and in that regard are performing the role as hearing officer. The Board voted to recess at 6:30 p.m. to discuss a procedural issue and the meeting reconvened at 6:43 p.m.
Mr. Bleakley asked Mrs. Carter if she had a response to this objection by the appellant's attorney? Mrs. Carter noted that the law provides there is a presumption of impartiality when you start talking about the Board's and the hearing tribunal. She stated it is the burden of the person challenging the presumption of impartiality to prove that the party whose impartiality they are challenging is biased with regard to the issue at hand. In this particular case, she said she had seen no evidence, and she is sure they have no evidence that the hearing officer is biased. Based upon that she did not see a need for Mr. Bleakley to recuse himself.
Mr. Bleakley noted he had reviewed the code of professional responsibility. He said he could not find any authority in the code Mr. Hughes alludes to and it had not been specifically identified. He stated that he was not a hearing officer with the authority to make any decision. He saw no need to recuse himself from the position of hearing officer.
Mr. Hughes said he had been under the impression since September that Mr. Charles Wade would be the hearing officer. He did not know until late yesterday afternoon that there had been a change. He said he had to be in court all day today. He noted he was surprised and asked that the record reflect that the hearing examiner was changed literally at the eleventh hour and after a continuance sought by the District the first time around because of something with a witness. In view of the fact that there has to be something in writing, he requested time to do that. Mr. Bogle asked for a motion to appoint Mr. Bleakley as the hearing officer for this hearing according to Board Policy B-28, HEARING PROCEDURES, item F, procedural issues.
MOTION: SECOND;
Frank Kellert Kenny Walker
MOVE TO APPOINT MR. BILL BLEAKLEY, ATTORNEY AT LAW AS HEARING OFFICER FOR THIS HEARING. Mr. Bogle asked the Board Clerk if there could be discussion on this item.
Mrs. Rosa Lambeth said if this was a main motion, the debate would be in order.
DISCUSSION Mrs. Parks said it appears that the representatives for the appellant's have posed a procedural statement and it has not been answered. She asked if this should be answered before the hearing proceeds. Mr. Bleakley said the action before the Board now is whether or not to proceed with him as hearing officer.
to
determine
Mr. Kellert asked if the assignment of the duty of hearing officer is not part of what the Board voted as the contract with this firm as one of the duties that the Board may at their discretion assign Mr. Bleakley or a rne'mber of his firm as hearing officer.
38
PRETERMINATION HEARING FOR DR. BENJAMIN HART
897.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
M-4
'RETERMINATION EARING FOR DR. .EtWAMIN HART
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE
Mr. Bogle said he did not know about the contract, but he did know that Board Policy said the president may appoint the Board's attorney to preside as hearing officer.
Mrs. Silver said it clearly states in item F of Board Policy B-28, that there should be a written notice for the moving party to specify those issues. Mr. Bleakley said notwithstanding the fact that Dr. Hart has three law firms working for him, and they were not made aware of this until yesterday, he thought this might be a situation in which you could waive that requirement and proceed to a vote. Mrs. Silver noted that she did not object to waiving the requirement, but she would like to have it on the record that they did waive that requirement since it is in the policy.
Mrs. Parks asked that Mrs. Silver be more explicit in her request. Mr. Kellert withdrew the original motion so Mrs. motion to clarify Mrs. Parks request.
L #468 ^PROVAL TO JAIVE SECTION F Oil OLICY B-28
MOTION: SECOND:
Silver could make a
Terri Silver Frank Kellert
MOVE THAT POLICY B-28, SECTION F, THE NEED FOR WRITTEN NOTICE BY THE MOVING PARTY SPECIFYING AN ISSUE RAISED, BE WAIVED FOR THIS PROCEEDING. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
Silver, Mrs. Parks, Mrs. Mr. Bogle,
aye aye aye
aye aye aye
MOTION CARRIED, 6-0. Mr. Kellert resubmitted his original motion!
i. #469 SOARD APPROVAL TO APPOINT MR. BILL BT.F.ATn.EY
AS
SEARING OFFICER FOR THIS HEARING.
MOTION; SECOND;
Frank Kellert Kenny Walker
MOVE TO APPOINT MR. BILL BLEAKLEY, ATTORNEY AT LAW, AS HEARING OFFICER FOR THIS HEARING. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
Silver, Mrs. Mrs. Parks, Mr. Bogle,
aye aye aye
aye aye aye
MOTION CARRIED, 6-0. DISCUSSION
Mrs. Parks said it was her opinion that there may be some conflict here, but for the purpose of moving on with the hearing, she said she would join her Board members.
Mr. Bogle stated he believed the Board is open-minded about this and that the Board's attorney by definition would be open-minded about the process.
39
898.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996 M-5
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE Another procedural issue raised by Mr. Hughes was that the District did not meet its requirement to initiate proceedings within 10 days after Dr. Hart was suspended.
PRETERMINATION HEARING FOR DR. BEN HART
Mrs. Carter said school law provides that the initiation of proceedings for termination can begin with a notice to the Board recommending termination. On September 16, Dr. Crawford sent a transmittal to the Board recommending termination of Dr. Hart. That was the initiation as required under the statute and it was done within the 10 day period of time.
Mr. Hughes said the statute refers to the suspension as being the triggering point. He said the suspension was more than 10 days before. Mrs. Carter said Dr. Hart received notice of suspension on September 6, and the Board received a recommendation for dismissal on September 16. Mrs. Carter noted that ยง1581 of the School Law Book talks about the issue of initiation for proceedings for dismissal and it says clearly that the statute does not define what the initiational proceedings are, but it can be presumed that submitting a dismissal recommendation to the Board would comply with that requirement. She stated that is always the first step that is taken whenever a dismissal is proposed. The Board is given a recommendation and then the employee is notified. That is what was done here.
Mr. Bleakley noted the Board had before them two documents, one dated September 16 from Dr. Crawford to the Board, and one the following day on September 17 from Dr. Crawford to Dr. Hart, both relating to the recommendation for Dr. Hart's dismissal. He said it had been the interpretation of his law firm in their school law practice through the years that the initiation of these proceedings is achieved by any overt act on behalf of the administration to initiate a recommendation for a dismissal. The communique dated September 16 meets the requirement. He asked for comments before the Board voted on this issue.
Mr. Hughes said the statute was clear to him. He said Mr. Bleakley represents the school Board and has a different interpretation, that you as an advocate on behalf of the school Board have advanced in other circumstances when you were personally representing the school Board in other litigation, and that's the policy you are advancing for determination today in your capacity as a hearing officer in this particular case. Mr. Hughes commented he thought this was another obvious conflict of interest. Mr. Bleakley said for the record he had given this administration no advice with respect to the giving of notice to Dr. Hart regarding his recommended dismissal. Mr. Bogle asked for a motion from the Board as to whether or not the Board finds the proceedings were initiated within 10 days of Dr. Hart's suspension.
MOTION! SECOND!
Terri Silver Frank Kellert
MOVE THAT THE BOARD FINDS THE PROCEEDINGS FOR A HEARING WERE INITIATED WITHIN 10 DAYS OF DR. BEN HART'S SUSPENSION.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED, 5 aye, 1 no.
40
aye no aye
R. #470 BOARD FINDS THE PROCEEDINGS FOR HEARING MET 10 DAY RECyHREMENT.
899.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996 N-6
PRETERMINATION [BEARING FOR DR. BEN HART
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE
DISCUSSION Mr. Kellert asked that the language from ยง1581 of the School Law Book be read again. Mrs. Carter read the section again. She noted the statute did not say what the initiation is. Mr. Kellert said he personally found this in compliance if on September 16 the Board was notified that Dr. Hart would be notified, Mr. Hughes said that the letter of September 17 is defective as it does not afford the due process provided for in 70 Oklahoma Statue, ยง 6101.13 which says among other things:
"If an action like this occurs, following due process procedures:
the party is
entitled to
the
1.
A statement shall be submitted to the administrator in writing prior to the dismissal or non-reemployment which states the proposed action and lists the reasons for effecting the action and notifies the administrator of his right to a hearing before the local Board of Education prior to the action.
2.
Failure of the administrator to request a hearing before the local Board of Education within 10 days after receiving the written statement shall constitute a waiver of a right to a hearing. No decision of the local Board of Education concerning the dismissal or non-reemployment of a full-time certified administrator shall be effective until the administrator has been afforded due process as specified in this section."
Mr. Hughes presented the following reasons that he felt Dr. Hart was not being afforded due process. He said Dr. Hart has no information as to who makes the charges other than the fact that the Superintendent signed it; the specifics of the charges; when the alleged events took place; what school or schools are involved; what school year or years are implicated; why the charges are made; where the alleged incident took place; who the witnesses are; (We do have a witness list at this point.) what the witnesses are expected to say; and how Dr. Hart allegedly violated any rule, policy, procedure or statute? Mr. Hughes noted the only charge they have is the letter of Dr. Crawford that says, "I have recommended your dismissal for violations of District Policy G-03, SEXUAL HARASSMENT, Policy G-105, STAFF CONDUCT, and for violation of District Policy D-08, SCHOOL ACTIVITY FUND MANAGEMENT, and District practice and procedures as they relate to handling school activity fund money." He said they did not know who, what, where, when, why, or how these procedures were violated. He said he did not know how anyone could be prepared to defend those charges, and moved that the charges be dismissed on that basis. Mr. Bogle called for a 5-minute recess while copies of Mr. letter were being made.
Hughes's
Mrs. Carter stated the statute says the notice should contain language giving the person an opportunity to request a hearing. She said it did not specifically indicate that we have to provide them with the kinds of things Mr. Hughes requested. In her opinion, she noted that the letter from Dr. Crawford does comply with the statute simply because it says what action was proposed and the reasons which were violations of a number of district policies. She said in an attempt to be fair to Dr. Hart and his counsel, she provided them with all her exhibits in October. She added that she had a conversation with Mr. Hughes in late October because he kept asking for witness statements. She said she obtained tapes from the Police Department on November 13 and provided
41
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
900.
M-7
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE Mr. Hughes with those tapes on November 15. She noted she had given him all the policies related to the recommendation, all her exhibits, and had provided him with the tapes that contain the witness statements. She said she did not know how much more she could have done to assist him in knowing what the charges were and helping him to prepare to defend them. Mr. Hughes after some discussion, stated again that the letter from Dr. Crawford and copies of the policies did not meet the mandatory requirements of this statute and asked again that the action should be dismissed. Mr. Bleakley asked Mrs. Carter if the witness list stated the nature of the testimony of those witnesses? Mrs. Carter said they named each witness and stated the nature of the testimony of each witness. In response to a question from Mr. Bleakley, Mrs. Carter said some of the witnesses were complaining witnesses in regards to the policy on sexual harassment. She said they were identifying the acts alleged to be in violation of these policies. She stated Dr. Hart had been provided a copy of the audit in regard to the activity fund action. She said Dr. Hart had come to the administration building on various occasions after he was sent the letter, and asked specific employees for various information. She added that she thought Mr. Edward Romero, internal auditor, provided him some information relative to the audit which is the evidence provided as a basis for the recommendation in regard to handling school activity fund money.
Mr. Bleakley said there are two aspects of this for the Board to consider. One is the statutory language and has it been complied with. He stated the statute says that the statement is to list the reasons for affecting the action and counsel for the district is of the position that the second paragraph of Dr. Crawford's letter lists the reasons for affecting the action and counsel for Dr. Hart say they do not list the reasons for affecting the action. Beyond the statutory requirement. Dr. Hart is entitled to reasonable notice of the nature of the action against him so that he can defend. He stated it will be difficult for the Board without seeing what the evidence is going to be in here and what opportunity Dr. Hart has been provided to understand the nature of the causes before the Board could make a determination as to whether or not he has been afforded due process. He recommended the Board make the determination as to whether or not Dr. Crawford has listed the reasons for affecting the action in his letter, and if so, we proceed and reserve for later determination whether or not Dr. Hart has been denied due process because he doesn't have a sufficient understanding of the charges to defend himself in this action. Mr. Kellert stated he had been a Board member for 8 years and he has seen between 15 to 24 of these letters, and he has never seen any of the letters recommending termination that were anything other than specific violations of Board policies. He said this is the only format for a letter he has ever seen under 3 superintendents and the advice of several law firms. Mrs. Parks stated the information Mr. Bleakley just read had to do with teachers and asked if it was the same for administrators. Mr. Bleakley said it was different. She said based upon the statutory language that these charges must be stated, what we see here simply states the Board policies, SEXUAL HARASSMENT, STAFF CONDUCT, and relating to the student activity fund. She said in her opinion, it does not state the charges. She asked how one can prepare to discuss the charges if they are not spelled out. She said if she were to receive a letter saying sexual harassment, she would say immediately, "Well what are those sexual harassment charges?" She said this letter does not state them, and she suspected the appellant does not know what they are, nor does his counsel. She thought they should be spelled out.
42
PRETERMINATION HEARING FOR DR. BEN HART
901.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996 M-8
PRETERMINATION [EARING FOR DR. BEN HART
R. #471 APPROVAL THAT DR. CRAWFORD'S LETTER OF SEPTEMBER 17, DOES 'EE'T THE TTTT.E 70 STATUTORY REQUIREMENT FOR BOARD ACTION
PRETERMINATION HEARING FOR DR. BENJAMIN HART. DISTRICT EMPLOYEE
MOTION; SECOND;
Frank Kellert Kenny Walker
MOVE THAT DR. CRAWFORD'S LETTER OF SEPTEMBER 17 DOES MEET THE TITLE 70 STATUTORY REQUIREMENTS FOR BOARD ACTION. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
Silver, Mrs. Parks, Mrs. Mr. Bogle,
aye aye aye
aye no aye
MOTION CARRIED, 5 aye, 1 no,
DISCUSSION Mr. Kellert stated the Board is a lay Board, but in the number of hearings he has attended and sat on before, he had never heard anyone else's attorney object to the form of this notification. Based on that he is presuming it is proper and in a position to move forward.
Mrs. Park commented she had been on this Board as long as her co-Board member, and because we have not in the past received specific language does not necessarily mean it was proper. She said in order for a person to defend charges, those charges, according to the statute, should be listed. In her opinion, that has not been done. She said it's a matter of interpretation, and she did not think it was in compliance. Mr. Walker said when people are arrested in everyday life, there is a charge that is made, and in this case it seems to be our Board policy. He said if you relate that to the outside world there is a charge of burglary or a charge of murder, and somewhere during the process of the proceedings the specific charges and what has come out is taken out. He said he had to agree that what has been done is proper.
Opening Statement Respondent: Mrs. Tammy Carter, counsel for the respondent, stated Policy G-31 allows the Board to terminate employees for just cause. Just cause includes but is not limited to violations of District policy. She stated Dr. Crawford has recommended that Benjamin Hart be dismissed for violations of Policy G-03, SEXUAL HARASSMENT, Policy G-05, STAFF CONDUCT, and Policy D-08, SCHOOL ACTIVITY FUND MANAGEMENT, and the regulations and procedures in support thereof. After hearing the evidence that will be presented by the administration, she noted she believed they would have no choice other than to follow Dr. Crawford's recommendation. She said the evidence is going to indicate that Policy G-03, SEXUAL HARASSMENT states that statements or conduct of a sexual nature which have the affect of offending an employee or student, and which create a hostile or offensive work environment constitute sexual harassment. Examples of this kind of conduct include lewd or suggestive comments, or verbal or graphic physical conduct that relates to sex. Policy G-05, STAFF CONDUCT, requires an employee to act in a professional manner with regards to students and other employees. Employees are to maintain a standard of conduct and professional appearance that is above reproach. They are to support and enforce policies and goals of the Board. They are to perform duties in a reasonable and prudent manner and are to be diligent in doing their duties. Policy D-08 requires an employee to be accountable and responsible for all activity fund money that he or she takes and uses, specifically for gate change. The evidence will show that Dr. Hart violated all of these policies, some, time and time again.
43
902.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
J
M-9
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE The evidence will show that on or about February 7, 1996, Dr. Hart, who was Dean of Students at Douglass High, touched the thigh of Thelma Bell, who is the school secretary. When Ms. Bell advised him not to do it again and told him she was offended by his touch, he told her, "I can do things to you that your husband can't do." When she then asked if she needed to bring a tape recorder to record his statements, he made a vulgar gesture with his tongue which Ms. Bell will show you. Although Ms. Bell is going to testify that Dr. Hart had made sexually explicit statements to her in the past such as come sit on this, this being his private part, when she would go into his office. She said she did not file a complaint before because he had never touched her, but when he touched her she finally decided she had had enough and filed a complaint. The evidence will additionally show that around the same time that Thelma Bell was experiencing difficulty with Dr. Hart, a tenth grade special education student complained to her teacher, Glenda Oliver about Dr. Hart. According to the testimony. Dr. Hart would have the student go into his office and sit next to him. He would then put his hands in his pants and manipulate himself. He would then tell the student not to tell anyone. Ms. Oliver will testify to the students apparent state of mind and the fact that she was withdrawn during the two week period prior to reporting the incident. Finally with regard to sexual harassment and staff conduct, the evidence will show that Dr. Hart also made suggestive statements to another assistant by the name of Marci Robertini. Dr. Vern Moore will testify that all the conduct described by these witnesses violates District policy as they relate to sexual harassment and staff conduct. She said the evidence will further show that^ at or about the same time that Ms. Bell and the other two made complaints about Dr. Hart, Douglass's School activity fund was audited. Initially the audit did not have anything to do with Dr. Hart, however, once it was done it indicated several irregularities with regard to Dr. Hart's handling of school activity fund money. They include but are not limited to the fact he allowed his son to cash checks in his name, he allowed his family, by that I mean his wife and daughter, to work the football games that were under his supervision and paid them for it. Those things are disturbing, but the most disturbing thing was that there were ticket reconciliations that were incorrect from the football games. Dr. Hart would take a check for $750, cash that check, and would then write down on the ticket reconciliation form on which you have to report how much beginning cash you had, that he had only taken $200. There would remain as in one case $550 that was not accounted for. Mrs. Carter said this happened five times, and there was a substantial amount of money that he took and checks that he cashed, and money that he didn't account for at all. His supervisor gave him an opportunity to account for that money once she saw the audit, but he refused to do so. The testimony is going to indicate that Dr. Hart knew exactly how school activity fund money was to be managed and that's evidenced by a number of memoranda that he wrote. He had actually been placed over the activity fund at Douglass at one time, so there is no question that he knew. He intentionally had these discrepancies, and since he hasn't told anybody what happened, I don't know what else we can assume but that he pocketed the money. The evidence is going to indicate that the student complaint and audit report were turned over to the authorities for looking at criminal prosecution. It will indicate that while the authorities were taking a look at the evidence. Dr. Hart's attorneys got the administration to agree to keep him on staff and not to recommend his termination to see what the outcome of the other agencies' investigations were. He noted facts will indicate he was sent to Star Spencer and in August, he was sent to SAGE. The testimony will be that within 3 days of his arrival at SAGE, he was again accused of making sexually suggestive statements to 16 year old girls. He blew kisses at them, he tried to hug them and the evidence is going to indicate that he even took one home without her mother's permission. Mrs. Carter said based on the evidence that will be heard tonight from witnesses, she believed it will be clear to the Board that Dr. Hart has violated sexual harassment, staff conduct, and school activity fund policies. She asked the Board after hearing the evidence to vote in support of the Superintendent's recommendation.
44
PRETERMINATION HEARING FOR DR. BEN HART
z
903.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
M-10
PRETERMINATION SEARING FOR DR. BEN HART
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE
Mr. Bleakley said that at the point where testimony is relating to students, for the confidentiality of the students, a log would be set up and would refer to numbers, not names. Opening Statement Appellant:
Mr. Carl Hughes, attorney for the appellant, stated that Dr. Hart was named Dean of Students at Douglass High School on September 1, 1995. As part of his duties he was responsible for the supervision of the student activity fund including receipts from ticket sales and fundraisers and dispersements for appropriate expenditures. He immediately began taking steps to gather information about the activity fund. He directed Jo Ann Wallace, financial secretary, to supply him with account information, expenditures and purchase requests. He also implemented procedural changes to allow better accounting of monies in the fund. When he met resistance from Ms. Wallace, Dr. Hart sought and received support for the needed changes from the Director of High Schools of the Oklahoma City Public Schools. Mr. Richard Vrooman specifically directed Ms. Wallace to make the changes ordered by Dr. Hart. Realizing there were serious financial problems, and an effort was being made to cover up those problems. Dr. Hart requested an audit of the Douglass activity fund by Mr. Edward Romero, internal auditor of the Oklahoma City Public Schools. The audit report of Mr. Romero detailed many violations of Board policies and administrative procedures. Money raised by one activity group such as the Band Boosters was being spent by other activity groups without supporting documentation or required approval. The auditor found and personally witnessed sloppy handling of cash raised by student fund raisers, concession stand sales, and ticket sales. Checks were found to be issued totally in blank, but already signed and approved by the principal, the various groups and individuals, with no supporting purchase orders or requisitions. Debts were incurred by sponsors with no prior approval or purchase orders. In short, the audit found that prior to Dr. Hart's arrival on the job, the Douglass activity fund was collecting and spending thousands of dollars without direction and without control. The athletic accounts in the activity funds were especially troubling to Mr. Romero. He says in his report,
"During the 1994-95 school year it was clearly evident that the athletic account would have a negative balance. In addition, the athletic account is the most active account in terms of total monies raised, monies spent, and a number of receipts and checks written. The principal and sponsor should have taken steps to minimize athletic account expenses and increase revenue. One step would have been to ask for volunteer workers at the athletic events, ticket takers, ticket sellers, concession workers, etc. It appears no measures were implemented to curtail a negative ending balance in this account or any special attention given. The audit findings listed above support this position. I have mentioned some instances that have occurred in the 1995-96 school year to support my position that unsatisfactory internal controls in the school activity fund still exist at Douglass High School." "The Dean of Students, Dr. Hart, had implemented changes for the athletic account. These changes include depositing monies collected for concession sales and ticket sales on the night of the game, and installing an inventory system for concession items and ticket reconciliation." As a result of the audit findings, Mr. Mason, the principal of Douglass High School, was issued a letter of reprimand. Even after the audit findings and the reprimand. Dr. Hart's efforts to bring Douglass High School in compliance with the Board policy and audit recommendations
45
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
904.
M-11:
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE
were met by resistance by Ms. Wallace. When Dr. Hart asked for records of football and basketball ticket sales and concession stand sales for previous years, he was told by Ms. Wallace that the only year he needed to be concerned with was 1995-96. The previous years were none of his business. The depth of the problem is illustrated by the information which Dr. Hart does have for previous years. Last year after Dr. Hart implemented his changes and money handling procedures, football and basketball games generated over $36,000 in gross revenue. In 1994-95, less than $15,000 was reported in gross revenues from football and basketball. One basketball game, that year's John Marshall game generated over $3200 which exceeds the total revenue for last year's basketball season. The enormous opportunity for and indications of wrong doings make the resistance to Dr. Hart's efforts to bring the situation under control understandable. Ms. Wallace continued to be openly defiant of Dr. Hart, and there were other problems. The football coaching staff at Douglass was the beneficiary of the lack of financial controls in the activity fund. Prior to the reforms, the coaches conducted unapproved fund raisers for their own personal benefits by selling soft drinks and donuts out of their classrooms to students. Contrary to district policy the coaches were given activity fund monies to attend coaching clinics without Dr. Hart's approval. Contrary to school district policy, the football coaches purchased over $6,000 in football equipment in the 1995 season at the end of the 1994-95 school year. The purchase came at the same time the total athletic budget for the school had been reduced to $6,000 for the 1995-96 year. That single order for football equipment exhausted the entire athletic budget for the school. Contrary to district policy, the purchase was made on an undated invoice and without a purchase order. After Dr. Hart put a stop to these abuses, the campaign to discredit him moved into high gear. Dr. Hart's financial reforms have been undermined by those who do not want to have their access to the activity fund diminished. In spite of the increased receipts being deposited into the athletic accounts and the fund, Ms. Wallace told Dr. Hart the balance was zero even though thousands of dollars had been deposited. She continued to refuse to account for where it had gone. I assume from what I heard from Counsel, that she must be making reference in terms of the financial issues to the report that she gave me in discovery of an accountant, Stephen H. Sanders, dated March 15, 1996, the only financial impropriety that she seems to allude to is some suggestion that Dr. Hart pocketed the money although she says she doesn't claim he did. Of five opening balance issues, the Tulsa Washington, Carl Albert, El Reno, John Marshall, and Chickasha football games, every single penny is accounted for, receipted for, and deposited in the school district. The accountant just didn't know how to find it I guess. We will have every receipt and an accounting for every penny of this money. There is nothing missing whatsoever. I don't know how to respond to the sexual allegations that they've alluded to. They did make a reference to Ms. Bell who was the registrar at Douglass High School who Dr. Hart had worked with for a number of years. He had a problem with her over the handling of student discipline involving her granddaughter. Her granddaughter, who was a student at Douglass, had typed obscenities into the computer system at the computer class at Douglass and when confronted with her actions, the granddaughter said that a male student made her do it. The principal assigned Dr. Hart to handle the disciplinary hearing and the hearing was attended by both students and their parents. It became quickly a brawl, the testimony will show. Dr. Hart concluded that both students should receive short term suspensions to which both sets of parents agreed. He recessed the hearing to consult with the principal. The principal, Mr. Mason refused to allow the suspension of the male student because the student was a valedictorian and a suspension would harm his academic record. As a result of Mr. Mason's decision only Ms. Bell's granddaughter was suspended and Ms. Bell was furious with Dr. Hart calling him a quote, "A chicken s___ ." She has never spoken to him since that time. Because of his professional integrity. Dr. Hart has been prevented from defending himself by placing the blame for unequal discipline on Principal Mason, the decision maker. The allegations that he supposedly said to Ms. Bell are denied. There is no truth in them whatsoever. The next one is some tenth grade special education student, unnamed. I don't have a date or school year. I know that the district
46
PRETERMINATION HEARING FOR DR. BEN HART
905.
i.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
M-12
â&#x20AC;&#x2122;RETERMINATION lEARING FOR )R. BEN HART
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE
policies on sexual harassment required that immediate action be taken. This February 7, 1996 is no where immediate action. Either something was supposed to have been done or they were supposed to have been called in and counseled with and gone over what sexual harassment policies are in the district. Number two, the tenth grade education student, I don't have a date or name, and I don't know when that was. If it was last year, obviously nothing was done to comply with the policy in that regard. The suggestive statement to somebody named Marci, I don't know what that is, but I assume when we hear what that is, we'll have an opportunity to respond to that. Back on the audit, there is no Board policy that prevented a wife and daughter from working at football games. There wasn't anything in affect at the time. The ticket reconciliation is what I was talking about from the report of Accountant Sanders. The $750 check that she talked about, you'll see was the policy. They would cash the check and the money would be used for concessions and for gate receipts. There was no form required for concessions. There was for gate receipts. The accountant assumed that the beginning balance that was used on the gate receipt was the beginning balance for everything, but there was also money that was used for the concessions. As I said before, it was all accounted for, all receipted in, and it's all there. I believe after you hear this, you will see it's a bunch of hoopla about nothing. It's trying to stop Dr. Hart, and they did. They got him out of Douglass and got him over to Star Spencer. They got their activity fund back. That's what it's about. In terms of this sexual harassment, it didn't occur and in terms of the auditing, we'll clearly show you, there's nothing to that. Respondent's Witnesses;
1st Witness: Dr. Vern Moore, Deputy Superintendent, Oklahoma City Public Schools, testified about District policies as they relate to staff conduct and sexual harassment, and verified dates on the policies, when they were adopted and revised. Dr. Moore testified about complaints received against Dr. Ben Hart and talked about his role in the investigations of the sexual harassment claims filed against Dr. Hart. He also testified about the audit and Dr. Hart's reassignment from Douglass to Star Spencer High School. Dr. Moore said that Dr. Hart was reassigned to the SAGE School for the 1996-97 school year as an assistant principal who was responsible for the operation of the school. Dr. Moore received complaints against Dr. Hart after he was assigned to SAGE from staff members indicating possible sexual harassment claims. The claims were lodged by students. He said the SAGE students were not involved in the activity fund at Douglass. As a result of his investigation with those who made the complaints at SAGE and the followup conversation with Dr. Hart, Dr. Moore said he determined that it was substantial enough to continue the investigation and remove Dr. Hart from that setting until the investigation was completed. Dr. Moore noted that after the complaints, the full investigation took place and the results of the investigation determined that the Superintendent would initiate the steps for dismissal. Dr. Moore said to his knowledge no action was taken by the school Board or the school as a result of the Sander's audit because it dove-tailed into the state audit. The Board recessed at 9:13 p.m. and reconvened at 9:40 p.m. Upon reconvening, the appellant's attorney continued to question Dr. Moore regarding the external audit by Stephen Sanders. Mr. Hughes asked Dr. Moore if there were serious problems with the Douglass High School activity fund? Dr. Moore said he considered them to be serious. The appellant's attorney questioned who makes the determination whether or not certain conduct is considered to be sexual harassment. Dr. Moore explained that it goes through a process starting with the immediate supervisor and progresses to the director, and ultimately to the legal staff. Dr. Moore said he made the decision in Dr. Hart's case and he made his determination from Board policy.
47
906.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996 M-13
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE
Mrs. Carter redirected questions to Dr. Moore. She asked Dr. Moore if when he found out about the complaint that had been lodged against Dr. Hart by the student and employees at Douglass, he took immediate action to get Dr. Hart out of the school. Dr. Moore said that action addressed the immediate concerns that were raised by the complainants. Mr. Hughes redirected questions to Dr. Moore. In response to questions Dr. Moore noted the issue for the suspension of Dr. Hart was the sexual harassment complaints coming from SAGE at that time. These led to the recommendation for termination. 2nd Witness: Thelma Bell, Secretary at Douglass High School, testified that she was sexually harassed by Dr. Hart, and that she had filed a complaint with Dr. Butorac.
Under cross examination by Mr. Hughes, Ms. Bell noted she had not gotten mad at Dr. Hart until he had harassed her.
3rd Witness: Glenda Oliver, Special Education Teacher at Douglass High School, testified that she had a student complain to her about Dr. Hart sexually harassing her. Cross-Examination by Mr. Hughes: Ms. Oliver testified that student number 1 on the list was highly agitated and scared after being in Dr. Hart's office. Mr. Hughes questioned Ms. Oliver about an unpaid bill to Varsity Sports Fashion. Ms. Oliver said the bill was paid. Mr. Hughes asked Ms. Oliver if she participated in circulating a petition to have Dr. Hart removed. Her answer was, "No." She also noted she did not have anything to do with information being leaked to the newspapers.
Mr. Hughes requested a five minute recess at 11:40 p.m. reconvened at 11:45 p.m.
and the meeting
4th Witness: Ms. Marci Robertini, Bilingual Assistant at Douglass High School, testified that she filed a complaint in about February against Dr. Ben Hart. Ms. Robertini said Dr. Hart asked her to go with him to take a student to his home. Upon the advice of the teacher she worked with, Ms. Robertini refused to go.
Cross-Examination by Mr. Hughes: country of Spain.
Ms. Robertini noted she was from the
5th Witness: Ms. Joyce Richardson, Counselor at SAGE School, testified about a student complaint of sexual harassment against Dr. Hart. She testified that the student's parent had advised her that Dr. Hart tried to take the student off campus. Mrs. Richardson told of two other students that made complaints of being sexually harassed by Dr. Hart. Cross-Examination by Mr. Hughes: Ms. Richardson said there are certain criteria that have to be met for a student to be able to attend the school at SAGE. Upon being questioned, she affirmed that the school is to help students with attendance problems.
6th Witness: Mr. Richard Vrooman, Director of Secondary Schools, told of talking with Dr. Ben Hart regarding the management of the athletic activity fund at Douglass High School. He noted he advised Dr. Hart that he wanted no one paid in cash. He said he considered Dr. Hart to be very knowledgeable regarding activity funds from discussion with Dr. Hart. Mr. Vrooman stated that some of the items in the Stephen H. Sanders audit of the Douglass High School Activity Funds. The first finding he mentioned that applied to Dr. Hart was in regard to checks written for football gate change in the amount of $750, when the limit was to be $500. Some of the discrepancies Mr. Vrooman mentioned were from the Tulsa Washington game, the Carl Albert game, the John Marshall game, and the Chickasha game in the amount of approximately $2,000. He stated that to his knowledge none of the discrepancies had been
48
PRETERMINATION HEARING FOR DR. BEN HART
907.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
M-14
?RETERMINAnON iEARING FOR 3R. BEN HART
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE
accounted for. Mr. Vrooman said Dr. Hart was the person who was responsible for the money, and his failure to do so violated District policy. Mr. Vrooman said that Dr. Sally Cole, Principal of Douglass High School had recommended Dr. Hart to be terminated and turned over to the white-collar crime unit of the Police Department because of the money that had not been accounted for. Cross-Examination by Mr. Hughes: Mr. Vrooman affirmed that Exhibit 7B, a memorandum from Eddie Griffin, District Director of Athletics, was correct except in the case of an illness when the administrator is not there. Mr. Vrooman noted that he had told Dr. Hart he was to run each gate like it was a cash register, and do ticket reconciliation forms for each gate where tickets were sold. This was in tightening up the business management of the athletic program. Mr. Hughes questioned Mr. Vrooman at length regarding the Douglass High School Activity Fund and audits.
The Board recessed at 1:44 a.m. and reconvened at 2:05 a.m. When the Board reconvened, Mr. Hughes continued questioning Mr. Vrooman regarding a memo and transcript from Dr. Troy Vincent, who was the Director of Middle Schools at the time of the alleged problems with Dr. Hart.
Mrs. Carter re-directed questions to Mr. Vrooman. She asked him if Dr. Hart ever contacted or advised him that the funds were either in another account or not recorded properly or were somewhere else. Mr. Vrooman said he did not hear from Dr. Hart regarding reconciling the funds once the request was made by his principal, and that he has never attempted in the past nine months to tell him where the funds are. 7th Witness: Dr. Sally Cole, Principal of Douglass High School, testified that the audit report by Stephen H. Sanders, CPA, referred to Dr. Ben Hart. She noted that she had spoken to Dr. Hart, who was at Star Spencer at the time, and requested he come by and review the audit and respond to the accusations that had been made in the audit. He said he would come by, but did not come. She spoke to him a second time and requested him to respond, but he did not. She said she recommended to Mr. Vrooman, based on the findings from the auditor, that information should be turned over to the local Police Department for investigation. Dr. Cole said she had recommended termination of Dr. Hart if the missing money reflected in the audit, could not be found.
Cross-Examination by Mr. Hughes: Dr. Cole was questioned about the respondent's Exhibit 4. Dr. Cole said based on the audit report and findings that were given to her by the auditor, and the findings on number 12 of this report would indicate that there is a discrepancy in the cash, she had to take that as if we have cash missing and it cannot be accounted for. Mr. Hughes questioned Dr. Cole regarding the Douglass High School Activity Fund, the financial secretary. Dr. Hart, and Stanford White, the football coach. In re-direct, Mrs. Carter asked Dr. Cole if she reviewed the account statements on a regular basis. Dr. Cole noted that she had since she had been there. Mrs. Carter asked Dr. Cole if this $2100 Dr. Hart failed to account for had shown up in any of the other activity fund sub-accounts? Dr. Cole said she could not answer that, but as far as she knew, the $2100 had not shown up anywhere else. Dr. Cole said 4 or 5 Douglass employees had been cited for wrongdoing in the audit.
Mr. Hughes questioned Dr. Cole on the Appellant's Exhibit 8A, which he said appeared to be a series of receipts from the Oklahoma City Public Schools. Meeting Recessed at 3:16 a.m. 6:00 p.m.
- Continued Until December 17,
49
1996, at
908.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996 *-15
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE TO CONTINUE THIS MEETING TO TUESDAY, DECEMBER 17, P.M. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
MOTION CARRIED, 6-0. December 12, 1996.
Mrs. Mrs. Mr.
aye aye aye
1996, AT 6:00
Silver, Parks, Bogle,
The meeting recessed at 3:16 a.m. ,
PRETERMINATION HEARING FOR DR. BEN HART
R. #472 APPROVAL TO CONTINUE THIS MEETING ON TDESDA DECEMBER 17, 1996 AT 6:00 P.M.
aye aye aye Wednesday,
TUESDAY, DECEMBER 17, 1996, MEETING RECONVENED. MOTION: SECOND:
Terri Silver Kenny Walker
R. #473 APPROVAL TO RECONVENE MEETING OF DECEMBER 11, 1996.
MOVE TO RECONVENE THE MEETING OF DECEMBER 11, 1996. ROLL CALL
Mr, Mr. Mr.
Kellert, Walker, Bogle,
Mrs. Mrs.
aye aye aye
Silver, Parks,
aye aye
MOTION CARRIED, 5-0 8th Witness: Student Witness Number 1 testified that Dr. Hart unzipped his trousers and masturbated in front of her. She said Dr. Hart offered her a ride home one day, but she refused it. She said he would blow kisses to her and ask for a hug when she was by herself in the hall. She stated the persons she had told this incident to were two teachers.
Cross-Examination by Mr. Hughes: Student Number 1 stated the events she had described regarding Dr. Hart had taken place in February, 1996 at Douglass High School where she is a student. She affirmed the information she had given to Mrs. Carter. She noted Dr. Hart had threatened to write her up or suspend her if she did not come sit on a chair to his side. That was when he unbuttoned and unzipped his trousers. She testified that she looked away at this point, and Dr. Hart told her to look. She told him, "No." He told her to go back to her class and get her books because she was going to detention. Mrs. Carter asked since the student had been called to the office because she had gotten into a conflict with her cousins, if Dr. Hart had called anyone else into his office besides her. She said, "No." In response to a question, she said at this point she disliked Dr. Hart, but before the incident she had thought he was a nice person.
9th Witness: Mr. Edward Romero, Title I Accountant, testified that at the time of the incidents in question, he was the Internal Auditor of the Oklahoma City Public Schools. Board Policy D-08, School Activity Fund Management was admitted as respondent's exhibit number 4. He noted in March of 1996, his supervisor had told him he would be assisting Stephen Sanders, the District external auditor with a procedural audit of Douglass High School. Mr. Romero explained to the Board the findings in the audit that violated district policy. The findings were that four checks were written for $750.00 for the purpose of acquiring gate
u
50
909.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
W-16
PRETERMINATION HEARING FOR DR. BEN HART
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE
change, but the 1995-96 School Activity Fund Procedures Manual states that a maximum of $500 in cash may be obtained for gate change, /mother finding was that check number 1976 was issued to Dr. Ben Hart, but was cashed by his son, Ben Hart III. Four members of the Hart family, including Dr. Ben Hart, worked as ticket and concession workers at the same athletic events and were paid for providing those services. He noted this was a violation of policy. He noted that Dr. Hart's daughter. Ebony, an employee of the district, was paid from the school activity fund in violation of Board policy. The last finding was that five of the ticket reconciliations for football games appear to be incorrect. He noted they had asked Dr. Hart for concession sales information, but he had never provided any. He stated the failure to provide the receipts was a violation of Board Policy G-05.
Cross-Examination by Mr. Hughes: Edward Romero testified that on Appellant's Exhibit 8A, which were receipts from games and concessions, he had never been asked to pull these receipts. Mr. Hughes moved admission of Respondent's Exhibits 5, 6, 7, 8, and 9. He questioned Mr. Romero regarding the person in charge of the activity fund having his family work at the ball games and concession. Mr. Hughes questioned Mr. Romero at length regarding the activity funds and audits.
On re-direct, Mrs. Carter asked Mr. Romero what documents he was looking for when he and Mr. Sanders asked Mr. Hart to provide him with information that would clear up the confusion about the ticket reconciliation? Mr. Romero said it was any information regarding concession, but he had not received that information. Mr. Romero noted that in regard to Respondent's Exhibits Nos. 5, 7, 8, 9, they did not mention concession, but Exhibit No. 6 did mention concession. He said since they did not mention concession, he assumed they did not include concessions.
Mr. Hughes questioned Mr. Romero on Respondent's Exhibit No. 3 regarding the statement that no documentation could be located for concession sales. He discussed Respondent's Exhibit E regarding concessions.
The Board took a twenty minute recess. Upon the Board reconvening Mr. Hughes moved to dismiss and demur whatever the charges are. Mr. Bleakley noted there are no provisions for that in the procedures, therefore he recommended that the Board proceed with hearing Dr. Hart's evidence and then deliberating. Mr. Hughes asked what the allegations were they were responding to. Mr. Bleakley noted the allegations were alleged sexual harassments of various nature and with regard to the activity funds. Mrs. Carter noted in regard to the activity funds, that the district still considered Dr. Hart's use of his family and paying his family to work the games to be a violation of policy G-05, and that his receiving $750 for gate change when the limit was $500 was a violation of policy, and that his allowing his son to cash a check that is made out to him and paying Ebony out of the school activity fund account is considered a violation of policy. Mrs. Carter said to clear the record, we have not ever contended that he stole money, but that $2100 is accounted for, and that $2100 was money listed on the ticket reconciliations for the football games. She stated they had concluded that money is now accounted for, but Dr. Hart violated district policy because he did not cooperate with his supervisors and the auditors in assisting them in finding that money. Mrs. Carter said the district is alleging he violated district policy in that he sexually harassed staff as well as students.
Mr. Giger asked if Mrs. Carter was dropping the count in regard to Mr. Hart improperly receipting and accounting for the funds, and now saying what he allegedly did was staff conduct.
Mr. Bleakley stated it was his understanding that the issuing of the check for $750 instead of $500 is a violation of the activity fund policies and procedures. Dr. Hart's son cashing a check is a violation of policies and procedures under Policy D-08, School Activity Fund Management. The use of the family, paying the daughter from the activity fund, and not cooperating under G-05, Staff Conduct, are violations.
51
910.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996 M-17
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE Appellant's Witnesses
1st Witness; Mr. John Ogilbee, Certified Public Accountant, testified that Dr. Hart had requested him to look at some records of the Douglass High School Activity Fund in January of 1996. He said when he went out to the school Dr. Hart advised him that he did not have the records because the financial secretary would not let him have them. He noted that Dr. Hart was trying to make changes to affect the funds and the financial secretary and the football coaching staff were very unhappy about these changes. He said in late February, Dr. Hart had asked him to do an audit of the books. He said he had written a letter to the school requesting the financial records of the Douglass School Activity Fund Account, but had never gotten a response. He noted he was never able to do the audit requested by Dr. Hart.
Cross-Examination by Mrs. Carter; Mr. Ogilbee said he had no experience doing school district audits, and was not familiar with Oklahoma law as it relates to school finances. In response to a question, Mr. Ogilbee said he had no legal authority requiring the auditor to provide him with school district records. He stated the only information he had regarding the activity fund at Douglass had been provided to him from Dr. Hart. In re-direct, Mr. Hughes asked Mr. Ogilbee if he was trying to do a procedural audit. Mr. Ogilbee said he wanted to see where the money came from and where it went. He noted he never received a response.
2nd Witness; Mr. Patrick Walters, Certified Public Account, testified that he had recommended to Mr. Hughes that he not provide records because in regard to his history as an expert in embezzlement type cases, he was afraid that the people who had possession of these records would destroy the records at any time they saw any ability in Mr. Hart to prove himself innocent. He alleged the auditor's report by Stephen Sanders was incompetent.
Cross-Examination by Mrs. Carter; Mr. Walters answered in response to Mrs. Carter, that he did not have a law degree. He responded that no where in his report did Stephen Sanders accuse Dr. Hart of embezzlement or of stealing. 3rd Witness; Mrs. Gertrude Harris, testified of a meeting she attended with Dr. Hart and Thelma Bell. She said it was in regard to Ms. Bell's granddaughter and Mrs. Harris's son and a problem in their computer class. Mrs. Harris said it was determined that Ms. Bell's granddaughter would be suspended and her son would go back to class. Ms. Bell testified she had seen Dr. Hart in interaction with boys and girls, and she had never seen anything she thought was inappropriate. Cross-Examination by Mrs. Carter; Mrs. Harris testified she was not familiar with the district's sexual harassment or staff conduct policy, but she knew Ms. Bell had filed a complaint alleging sexual harassment against Dr. Hart. Mrs. Harris said she thought there was a possibility Ms. Bell was retaliating against Dr. Hart because of the incident with her granddaughter. Mrs. Harris noted that she was angry because Ms. Bell reported another student as being number one instead of her son. In re-direct, Mr. Giger asked Mrs. Harris if she later found out the other person who was reported as number one was connected to Stanford White, the football coach. She answered that she did not know if he was connected with Stanford White.
4th Witness; Mr. Willie Case, Industrial Arts Teacher, Douglass High School testified of an incident in the office when Ms. Bell went up to Dr. Hart and hugged him. Cross-Examination by Mrs. Carter; Mr. Case admitted he lawsuit against the school district administration.
The Board took a 5 minute break at 10;55 p.m.
52
had
filed a
PRETERMINATION HEARING FOR DR. BEN HART
911.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
PREâ&#x20AC;&#x2122;rERMINATION HEARING FOR DR. BEN HART
5th Witness: Dr. Ben Hart gave a brief review of what problems he had when he came on as Dean of students at Douglass High School. He said he met resistance from several people who had subaccounts in the activity fund. He noted one of the greatest nemesis in terms of rejection of change was Stanford White. He also mentioned Alonzo Shipp and those in other areas such as the band. He told about a problem when Coach White, Coach Shipp, and Coach Lyons were selling products out of their classroom such as doughnuts and pickles and the money was not turned in. He said when he inquired about it, he was told it went for coaches' clinics and expenses. Mr. Hughes moved the introduction of Exhibit 12 and Exhibit lA. Dr. Hart noted that Exhibit lA was prepared the first part of this school year during October or November. Mr. Hughes also introduced Exhibits IB and 1C. Mr. Bleakley allowed the admission of Exhibits lA, IB, and 1C. Dr. Hart said he had problems with Ms. Wallace, the financial secretary, in regard to following Board policies. Dr. Hart refuted claims of Marci Robertini, Joyce Richardson, and Glenda Oliver, teacher at Douglass High School. He refuted claims of the student from Douglass High School who claimed sexual harassment. Exhibit 2, memorandums regarding activity fund accounts to various individuals, was entered into evidence. Mrs. Carter objected to Exhibit lA. She said it was not appropriate on any issue before the Board, but is merely a self-serving statement written by Dr. Hart explaining why he thinks the charges have been brought against him. She stated that she extremely objected to it, and said it is not evidence. Mr. Bleakley allowed the evidence. Dr. Hart stated his problem with Ms. Bell stemmed from what happened to her granddaughter. Mrs. Carter again objected to Appellant's Exhibit lA, because it makes some very derogatory remarks about the student who testified and other members of the staff. Mr. Bleakley said they will do any redaction necessary to protect the confidentiality of those students. Mrs. Carter objected to a transcript by Dr. Troy Vincent which she said was full of hearsay after hearsay. Mr. Hughes introduced Exhibit 11, 13, and 14 into evidence. Mr. Hughes asked questioned regarding Dr. Hart's family working at the games. On Cross Examination Mrs. Carter asked Dr. Hart if he had been reprimanded by Dr. Dorothy Tucker when he was at Northeast High School for opening a charge account at Target Store in the name of the school, and using it to purchase items that were not of direct benefit for the school. Dr. Hart said he had his attention brought to the fact that there are procedures for this, but he was not aware of the procedures at that time. Mrs. Carter asked Dr. Hart if he had been reprimanded before for violating district policy relating to staff conduct? He noted he had been. Mrs. Carter asked Dr. Hart about testimony he had given regarding Stanford White, Coach Shipp, and Jo Ann Wallace? Dr. Hart said the football coach exceeded the whole school budget of $6,000 for his program. On redirect, Mr. Hughes questioned Dr. football coach at Douglass High School.
Hart
about
Stanford White,
Respondent's Closing Argument:
Mrs. Carter stated that Mr. Hughes had attempted to keep the Board from seeing the real issue, which is whether or not Dr. Hart violated policies regarding staff conduct, sexual harassment, and school activity funds. She noted the evidence had clearly indicated that Dr. Hart had violated policy as outlined in Dr. Crawford's letter of November 16. She said Dr. Hart violated the sexual harassment and staff conduct policies by touching Thelma Bell's thighs and making lewd, sexual statements to her and lewd gestures with his tongue. He violated it by telling Marci Robertini that she had too much honeymooning with her husband, and asking the little girls at SAGE if they liked older men. Mrs. Carter noted the most outrageous violation in her opinion was the violation he committed toward the special education girl from Douglass. She said he violated the sexual harassment policy and all bounds of human decency when he made the little girl sit and watch him put his
53
912.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996 M-19
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE hands in his pants and masturbate. She said he violated something sacred about the way we treat children and other people. She said he violated district policy when he cashed checks for gate change for $750. He violated the policies when he allowed his son to cash a check in his name and by paying his daughter through the activity fund to work football games when he knew she was a district employee and should have been paid from normal payroll channels. Finally, she noted he violated the policy and wasted everybody's time when he refused to cooperate with his supervisors in accounting for some presumed missing money. Mrs. Carter said it was clear to her that Dr. Hart had violated all types of district policies before March of this year. She stated Dr. Hart's attorney has created a bunny trail to confuse the Board, but Dr. hart's bunny trail is the most disturbing. She said she was disturbed by the fact Dr. Hart sat in the witness chair and refused to take any responsibility for his actions. She noted the truth is that Dr. Hart violated policy, sexually harassed the kids, sexually harassed the adults, and the Superintendent's recommendation should be upheld.
Appellant's Closing Argument; Mr. Hughes said the thing that troubled him the most about the entire situation that is well documented in the exhibits is that there were all kinds of financial problems at Douglass High School in the activity accounts, particularly with regard to the athletic accounts, when Dr. Hart inherited the situation. He said Dr. Hart had tried to get it straightened out by hiring an accountant himself. He noted Stanford White and his group had been around for a long time. He alleged Ms. Oliver had put in the mind of a retarded young lady that Dr. Hart had done something in the office. (Mr. Bleakley noted there was nothing in evidence as to the condition of the child.) Mr. Hughes said in regard to the situation at SAGE, it was Dr. Hart's job to find out about students at SAGE. The one thing Mr. Hughes thought was exceedingly clear is that thieving is still going on at Douglass High School because they managed to get him right out of the system and if they succeed, get him completely out of the Oklahoma City Public School System. He asked that the Board find for Dr. Hart. Mrs. Carter reminded the Board that the little girl who testified tonight never wavered from her story. Even though the attorney asked her for her story over and over again, she told the same story. She asked the Board to think about what it took for the girl come out here. She asked them to consider that little girl that testified and the future of other little girls if the Board allows him to stay in the system and continue to molest children. THE FOLLOWING EXHIBITS WERE ACCEPTED INTO EVIDENCE; Respondent's Exhibit List
1.
Policy G-03,
"Sexual Harassment".
2
Policy G-05,
"Staff Conduct".
3
Activity Fund Audit by Stephen H. Sanders, C.P.A. and Report by Dr. Sally Cole of April 26, 1996.
4
Policy D-08,
5
Completed School Activity Washington Football Game.
"School Activity Fund Management". Reconciliation
Form
for
the
Tulsa
Completed School Activity Reconciliation Form for the Carl Albert Football Game.
Completed School Activity Reconciliation Football Game.
54
Form
for
the
El
Reno
PRETERMINATION HEARING FOR DR. BEN HART
913.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 199.6
H-20
PRETERMINATION HEARING FOR DR. BEN HART
8.
Cancelled Check #1976 to Ben Hart for gate change for John Marshall Game.
9.
Completed School Activity Reconciliation Form for Football Players VS Chickasha.
Appellant's Exhibit List;
lA. Statement of what Dr. Ben Hart found when he took over supervision of the activity funds at Douglass High School.
the
IB. Statements with regard to what Dr. Hart felt about the reluctance of those who would not cooperate.
IC. Statement regarding allegations of accounts at Douglass High School.
money missing
from various
2.
Series of memorandums from Dr. Ben Hart to various people regarding activity fund accounts.
3.
Memorandum to Walter O. Mason from Richard E. Vrooman regarding a reprimand for neglect of duties in supervising Douglass High School's activity fund accounts.
4.
Letter to Richard Vrooman, Director of High Schools, from Edward Romero, Internal Auditor, regarding Douglass High Schools's school activity fund audit.
5.
Memorandum to Richard Vrooman through Walter Mason from Dr. Hart.
6.
Letter from Gillispie & Ogilbee, Certified Public Accountants, regarding a request for records of the Douglass High School's School Activity Funds so that he could do an audit.
Ben
7A. Memorandum to Walter O. Mason, Principal of Douglass High School, dated October 13, 1995, regarding Athletic Finance Management.
7B. Memorandum to Richard Vrooman from Eddie Griffin, District Director of Athletics through Vern L. Moore, Ed.D., Deputy Superintendent. 8A. A series of General Receipts of the Oklahoma City Public Schools. 8B. Ticket sales reconciliation forms, 2 for football Northeast, 1 for DHS V. Tulsa Washington football, Tulsa Washington football, El Reno and other games. 8C. Ledger of Subaccount #821, Athletics 8D. Ledger of Subaccount #802, General - Special.
8E. Ledger of Subaccount #802, General - Special (Different (NOTE:
There were no Exhibits 9 or 10 entered into evidence.)
and
11.
Copies of Douglass High School Accounts and Football Revenues.
12.
Note from Bob Sanderson to Dr. Ben Hart, attached to an invoice from Twid's Sporting Goods.
13.
Memorandum to Ben Hart from Eddie Griffin, Athletic Director, dated January 24, 1996 re Player Ejection.
14.
Memorandum to Ben Hart from Eddie Griffin, District Director of Athletics re Hardship Eligibility Inquiries, 12/14/95.
55
1994-95
1994-96
Athletic
914.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996 M-21=
PRETERMINATION HEARING FOR DR. BEN HART
PRETERMINATION HEARING FOR DR. BENJAMIN HART, DISTRICT EMPLOYEE
EXECUTIVE SESSION MOTION! SECOND i
Terri Silver Kenny Walker
MOVE TO GO INTO EXECUTIVE SESSION FOR EMPLOYMENT STATUS OF DR. BENJAMIN HART. ROLL CALL
Mr. Mr. Mr.
MOTION CARRIED 5-0.
Kellert, Walker, Bogle,
aye aye aye
DISCUSSION
Mrs. Mrs.
CONCERNING
Silver, Parks,
THE
aye aye
The Board went into executive session at 1:05 a.m.
RETURN TO OPEN SESSION MOTION; SECOND;
R. #474 EXECUTIVE SESSION 1:05 A.M.
R. #475 RETURN TO OPEN SESSION 4:02 A.M.
Terri. Silver Kenny Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr.
MOTION CARRIED 5-0.
Kellert, Walker, Bogle,
aye aye aye
Mrs. Mrs.
Silver, Parks,
aye aye
The Board reconvened in open session at 4:02 a.m
IN OPEN SESSION MOTION; SECOND;
Kenny Walker Thelma R. Parks
MOVE TO REJECT THE SUPERINTENDENT'S RECOMMENDATION FOR TERMINATION OF DR. BENJAMIN HART. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
no aye aye
Mrs. Mrs.
Silver, Parks,
R. #476 APPROVAL TO REJECT SUPERINTENDENT â&#x20AC;&#x2122; S RECOMMENDATION FOR TERMINATION OF DR. BEN HART
no aye
MOTION CARRIED 3 aye, 2 no. ADJOURNMENT
There being no further business, the meeting adjourned at 4:07 a.m. The motion for adjournment was made by Kenny Walker and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; and Mr. Bogle, aye. Motion carried 5-0.
THEREUPON THE MEETING WAS ADJOURNED.
56
R. #477 ADJOURNMENT 4:07 A.M.
/ 915.
MINUTES OF SPECIAL MEETING OF DECEMBER 11, 1996
L
M-22
(An audio cassette recording of the meeting, excluding Executive Session (if held), is on file in the Office of the Clerk.)
President
(arfnit^s
approved by the , 1997.
STATE OF OKLAHOMA ss: COUNTY OF OKLAHOMA
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time and place of this meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the meeting, excluding Saturdays, Sundays and Holidays, notice of the date, time, place and agenda of the meeting was posted in prominent public view at the location of the meeting.
iWitness my hand and seal of this School District this z
1997 .
day of
erk, Oklahoma "'city Boar^ of Educat ion
(SEAL)
57
1= F
916.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 K-1 !
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89
OKLAHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA,
OF
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, DECEMBER
16, 1996, AT
6:00 P.M.
PRESENT:
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6
President Member Vice President Member Member Member
ABSENT:
Tom Yeargain, District 7
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. ROLL
CALL
At the time of the Roll Call, five (5) members of present. Mrs. Thelma R. Parks arrived at 7:36 p.m.
EXECUTIVE MOTION; SECOND;
the
Board were
R. #478 EXECUTIVE SESSION 5:08 P.M.
SESSION
Terri Silver Kenny Walker
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A; A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C; DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS; AND CONFIDENTIAL COMMUNICATION WITH DISTRICT'S SPECIAL COUNSEL REGARDING CLAIMS OF ROBERT ZIENTA AND TRINIDAD RODRIGUEZ. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Carter, Mr.
aye aye
The Board went into Executive Session at 6:08 p.m
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Frank Kellert, Kenny Walker, and Michael Carter; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; and Linda Miola, Outside Legal Counsel Attorney.
b
ROLL CALL
58
917.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
:H-2 OPEN
IN
i. #479 JBCONVENE IN IPEN SESSION 7:06 P.M.
MOTION: SECOND:
SESSION Terri Silver Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr.
aye aye aye
Kellert, Walker, Bogle,
MOTION CARRIED 5-0.
Mrs. Silver, Carter, Mr.
aye aye
The Board reconvened at 7:06 p .m.
Mr. Ron Bogle gave the invocation and led the pledge of allegiance. The Education Report was moved to the first of students could perform.
EDUCATION REPORT
the meeting so that
EDUCATION REPORT Student choirs from Spencer, Kaiser, and Hawthorne Elementary Schools entertained the Board with an excellent program of music.
INTRODUCTION
OF
VISITORS
(NONE)
CITIZENS' COMMENTS
CITIZENS' COMMENTS
1.
Loree Schrank, patron, said that she would like to see the test changed in regard to Board Policy J-09. Also, she asked the Board to look at a charge of $977 for three pagers for three months of service, and spoke of her concerns about changes on the Equity Committee.
2.
Wallace R. Mason, Northeast High School BioMed Program, spoke of concerns he had regarding the Equity Committee and the BioMed Program.
BOARD
1.
I. ilASO
TO EMPLOY ACCOUNTING FIRM OF ANGEL, JOHNSTON, AND BLASINGAME TO CONDUCT THE DISTRICTâ&#x20AC;&#x2122;S INDEPENDENT AUDIT FOR FISCAL YEAR 1995-96
MEMBER S'
BUSINESS/COMMENTS
Approval to employ the accounting firm of Angel, Johnston, and Biasingame to conduct the District's Independent Audit of Fiscal Year 1995-96 records, at a cost not to exceed $25,000. Additional work may be done on an as needed basis regarding the District's School Activity Funds. This expenditure will be charged to General Fund Account 711-000-2300-330-000-0000-000-002.
MOTION; SECOND:
Terri Silver Frank Kellert
MOVE FOR APPROVAL TO EMPLOY THE ACCOUNTING FIRM OF ANGEL, JOHNSTON, AND BLASINGAME TO CONDUCT THE DISTRICT'S INDEPENDENT AUDIT OF FISCAL YEAR 1995-96 RECORDS AT A COST NOT TO EXCEED $25,000.
59
918.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 M-3-
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
ROLL CALL
aye aye aye
Mr. Mr. Mr.
Kellert, Walker, Carter,
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0 DISCUSSION In response to a question from Mrs. Parks, Mr. Johnston from the auditing firm noted that the reason there was not a biographical sketch for Mr. Chris Tkngel included in the proposal was because he would not be participating on this particular audit. Therefore, they had only included the primary partners that would be participating on the audit.
Mr. Johnston gave a brief review of their firm and how the audit would be administered. Dr. Crawford noted that this firm had agreed to assist with the activity funds until the district is able to obtain an internal auditor.
2.
Recommend approval of recommended revisions to Board Policy J-06: ADMISSION OF UNDERAGE CHILDREN TO KINDERGARTEN, as shown on the following pages. (First reading was at the December 2, 1996, Board of Education Meeting.)
MOTION; SECOND:
Thelma R. Parks Terri Silver
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY J-06; ADMISSION OF UNDERAGE CHILDREN TO KINDERGARTEN AS SHOWN ON THE FOLLOWING PAGES. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0.
DISCUSSION Mr. Frank Kellert noted that the language on the VANE test has been stricken which allows a more professional attitude for the people who are making the assessments for individual students.
Mr. Bogle questioned whether the Board needed to specify a nationally recognized test on this policy. In response, Mr. Kellert stated that he thought staff would use well-regarded instruments in terms of evaluating children. Mrs. Terri Silver noted that she felt that would be more the language for a regulation. Also, she questioned who would make up the committee listed in the last paragraph of the policy. Dr. Guy Sconzo, Assistant Superintendent for Educational Services, said the intent would be that the committee would involve at least one other psychometrist or psychologist who is familiar with testing and the interpretation of testing results as well as a classroom teacher. He noted there would be a minimum of three people on the committee. Mrs. Parks questioned whether a kindergartner who has not attended any kindergarten in our district would be permitted to go to the first grade if he has not successfully completed kindergarten. Dr. Sconzo explained the requirements of the Board Policy J-06.
60
R. #481 APPROVAL OF REVISIONS TO BOARD POLICY J-06: ADMISSION OF UNDERAGE CHILDREN TO KINDERGARTEN
919.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
M-4 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
3.
First reading of recommended revisions to ATTENDANCE, as shown on the following pages.
4.
First reading of recommended revisions to Board Policy D-08: SCHOOL ACTIVITY FUND MANAGEMENT, as shown on the following pages.
Board
Policy
J-09:
DISCUSSION
Mrs. Silver felt the Regulation and Board Policy J-09: ATTENDANCE, should be the same, which they were not at this time. Also, Mrs. Silver expressed her concern that in the regulation, page 3, it says when absences due to illness exceed five days in any semester, the principal and nurse will confer together to come up with remedial health programs for the students. She thought it should be five separate days instead of concurrent days. She noted it was a lot of work to put on the nurse. Mrs. Parks asked if our schools would be required to give grades to a student who moves out of the district two weeks before school is out and has not taken the final examinations? Dr. Sconzo said we would issue the student the grade which they have earned up to that point, which relates to any time during the school year when a student might withdraw from our schools.
Mr. Carter asked if we are required to give students opportunities to make up unexcused absences? Dr. Sconzo said we are not required to do that. Mr. Carter inquired on the excused absences, if they would be giving power to the students to take time away from the teacher since this would be an afterschool or alternative type program. Dr. Sconzo noted it is really referring to enrollment in one of the alternative programs. He said at the secondary level, they no longer have the afterschool programs as they had in the past. He noted one alternative might be for the student to concurrently enroll in the evening classes in the district as a way to make up lost time and work. Mrs. Parks asked in regard to Board Policy D-08: SCHOOL ACTIVITY FUND MANAGEMENT, why this account is always one that is in question when people read the requirements, and then come up with someone taking money home or other things that are not allowed?
Dr. Crawford responded that he did not intend for any staff to feel that they can break the policy. He noted that staff had been quite explicit, especially in the last several months, with employees following the guidelines, and had recommended some safeguards against some of the concerns Mrs. Parks had expressed. In explaining some of the problems within the funds. Dr. Crawford stated that normally the persons handling the accounts are not certified or trained accountants, even though the employees are quite diligent. He said staff is addressing the issue and are recommending some guidelines. Mrs. Parks asked what the punishment was for people who violated or abused the activity funds? Dr. Crawford said any violation will be dealt with through the proper channels.
Mr. Carter asked how many booster clubs have applied for exemption from the School Activity Fund status? Dr. Crawford said to his knowledge none have applied yet. In response to a question from Mrs. Silver regarding reporting on activity fund subaccounts. Dr. Crawford stated new procedures are being implemented and new computer systems are being developed. He said more of the controls will be moved to the central office through a computer network than had been in the past. Mr. Kelly said eventually they would be able to do an electronic audit. Mr. Walker asked if moving some of the controls back to the central office would mean the schools have to come to the central office to get money on a regular basis.
61
920.
MINUTES OP THE REGULAR MEETING OF DECEMBER 16, 1996 M-5
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Dr. Crawford noted they were trying to reach a happy medium to have a better and faster accounting of the activity funds, but they would not have every campus come to the administration building for every need that arises. Mrs. Parks asked if we had accounts where the money is not funneled through the school district? Dr. Crawford said we do not if it is a student activity fund, only if it is a P.T.A., booster club, or parent organization. Dr. Sconzo said with the exception of P.T.A.s, no adult organization raising funds in the name of a school may have a separate account. They must deposit the funds in the school activity accounts. He said the Board does have the authority to grant a waiver to booster clubs and the like, so that they could maintain a separate account, but to date they had not received any application for this.
In response to a question regarding P.T.A.s, Mrs. Silver said they were under a blanket corporation of a non-profit agency with the National P.T.A. By being their own non-profit, they are allowed to have that exemption.
62
z
921.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
K-6 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
J-06
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 9-4-84
"Establishing Excellenceâ&#x20AC;?
REVISED: 12-16-96
7YDMISSION OF UNDERAGE CHILDREN TO KINDERGARTEN The Board believes that it may be beneficial to some children to
enroll in kindergarten at an earlier age than specified by state Therefore,
law.
children four years of age whose birthdays are
after September 2nd and before December 2nd may be eligible to enroll in district kindergarten classes. Enrollment
in a particular
after
the
developmental
maturity
by
psychologist.
The
available
basis
child
school
or class will be on
completion
a
to
school
be
of
testing
space mental
psychometrist/
district
approved
for
a
for
admission
to
kindergarten must score on a developmental test a minimum age of five years.
Underage children who successfully complete kindergarten may attend first grade the following year, if they have successfully mastered the
expected
kindergarten
skills.
Children
will
remain
in
kindergarten the following year if they do not master the required skills.
1 of 3
63
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 W-7
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Underage children who have not attended an Oklahoma City district kindergarten
or
who
have
not
been
attendance
legal
in
in
kindergarten in another state will not be placed in the first grade
the following year.
attending
private
Underage children living in the district and accredited
kindergarten
may
transfer
a
to
district kindergarten by the end of the first semester and upon successful mastery of kindergarten skills may attend first grade. Underage children who have been in legal attendance in a private or public school in another state or in a Department of Defense School
for
military
district
dependents
school.
Upon
legally
may be
successful
enrolled
completion
of
and
attend
a
kindergarten
skills, the child will be eligible for the first grade. Early Entry Kindergarten students that currently reside outside
Oklahoma
City
Public
Schools'
attendance
area
may
request
a
transfer from their school of residence and participate in Early Entry Kindergarten testing.
The student will be admitted if the
student meets the five year old criteria on the evaluation, space
is available and the building administrator approves the transfer. If a student does not meet criteria and the parent requests an
appeal, a committee will be appointed by the Elementary Director.
2 of 3 (J-06)
L
64
923.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
M>8
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
The committee will review the application and make a determination of the appeal.
Legal Reference:
Oklahoma Statutes 70 ยง1-114, Amendatory 70 O.S. 1991, Section 1-114 as amended by Section 4, Chapter 262, OSL 1992 3 of 3 (J-06)
65
924.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 I
M-9
(continued)
BOARD MEMBERS" BUSINESS/COMMENTS
11-22-96
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
J-09
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED-. 10-22-79 REVISED:
"Establishing Excellence"
ATTENDANCE The Board believes that students between the ages of five years and
eighteen years residing in the geographical area of the district
u
should be enrolled in the Oklahoma City Public Schools.
Exceptions
include those students who have completed high school graduation
are in attendance at some private or other school
requirements,
where other means of education are provided, or where the student
has been excused or removed from attendance by reason of law.
Entrance ages to attend district schools shall be in compliance
with state statutes.
The Board endorses the assignment by law of-
the responsibility for causing student attendance to-the parent or guardian,
and
the
superintendent
will
make
the
compulsory
attendance law known to students, parents/guardians, and district employees.
Students should be in school at all times except for religious
holidays,
personal illness,
bereavement,
or family emergencies.
Students absent for reasons other than those mentioned above are unexcused.
When
there
is
a
question
about
an
absence,
the
principal or other appropriate administrator will determine whether
1 of 2
66
z 925.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
H-10 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
the absence is excused or unexcused. tardies will
count as
one
In secondary schools,
three
If a pattern of unexcused
absence.
absences is noted, the student will be counseled and/or alternative
education programs provided.
Regular attendance is necessary for
learning and to demonstrate eligibility for course credit and/or promotion to the next grade.
Students
are
assignments)
required to
missed
make up
because
of
any
any
classwork
excused
(or
equivalent
absence.
Upon
a
student's return to school, the student will be given five school
days to make up work missed, although additional time may be given due to extenuating circumstances.
When the work is made up,
the
student will be given proper credit. Opportunities
shall be provided within each quarter to make up
unexcused absences.
attendance
at
Students will be given credit for make up
designated
alternative
education
programs.
The
superintendent shall develop procedures to implement this policy and the requirements of state statutes and regulations.
Legal Reference: Oklahoma Statutes 70 ยง1-114, 70 ยง10-105
2 of 2 (J-09)
67
926.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 M-11
(continued)
BOARD MEMBERS' BUSINESS/COMMENTS
12-12-96
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
D—08
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
ADOPTED: 12-17-79 REVISED:
§=19=96
SCHOOL ACTIVITY FUND MANAGEMENT
The Board hereby authorizes the establishment and maintenance of a School Activity Fund.
The principal of the school is designated as
the custodian of this fund and shall be responsible for the proper
administration of the financial activities of each account within the fund in accordance with state laws. regulations, Board policy,
The
Board,
at
subaccounts,
and administrative regulations.
the beginning of each
during each fiscal year, all
State Board of Education
fiscal
year and as
needed
shall approve all school activity fund
subaccount
fund
raising
activities
and
all-
purposes for which the monies collected in each subaccount can be
expended.
All school activity fund subaccounts,
fund raising activities, collected
in
each
all subaccount
and the purposes for which such monies
subaccount
can
be
expended
will
be
defined
pursuant to administrative procedures.
Receipts and Deposits All monies collected shall be properly receipted and directed to Each deposit slip shall have the
the proper location of deposit.
receipt numbers which comprise the deposit slip written in summary
1 of 4 9
68
927.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
M-12 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
on the face of the deposit.
Money shall not be left overnight in All schools shall provide
schools unless the school has a vault.
for making bank and/or night deposits after regular banking hours in order to avoid leaving money in the school overnight.
is left in the school vault overnight,
the custodian shall deposit
the money in the bank the next regular banking day.
be
made
daily when
however,
bank
total
the
deposits
shall
collected
be
If money
made
exceeds
daily
at
Deposits shall
least
$100.00;
per
once
week
regardless of the amount accumulated.
Disbursements
All disbursements from activity funds shall be made by check.
Cash
expenditures for any purpose are prohibited.
A
school
activity
fund
requisition
shall
be
approved
by
the
appropriate school personnel prior to the purchase to constitute an authorized purchase. goods
or
Employees
A check shall not be written to pay for any
services
unless
who
unauthorized purchases
make
the
purchase
prior
had
in
the
approval.
name
of
the
district are subject to personal liability for such unauthorized
purchases. Checks
are
to
be
signed
countersigned by one
other
by
the
person
activity appointed
fund by
custodian the
and
custodian.
Verification of correctness of the amount and written approval of 2 of 4 (D-08) 10
69
928.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 M-13
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
the sponsor of each fund or activity shall be on file before a check is drawn against the subaccount.
Checks shall not be written
payable to "cash", "change" or to the bank on which it is written. When cash is needed for a cash box,
the check shall be written to
the person responsible for collecting the revenue at the event for which cash is needed.
received
from
the
This person is responsible for the money
check,
appropriate subaccount(s) ,
which
shall
be
deducted
from
until the money is redeposited.
the Gate
cash redeposited shall be receipted and identified on the deposit slip as "gate cash redeposited", and the check number of the check used to obtain the cash shall be written on the deposit slip as
well as the number of the receipt issued for the redeposited cash.
Reports - Monthly
A
financial
report
form
furnished by
the budget
and
financial
management division shall be completed after the closing of each month's activities.
Fund Auditor,
The report shall be mailed to the Activity
appropriate school director,
and to the budget and
financial management division by the 10th of the following month. In addition,
a ledger report for each activity fund sub-account
detailing deposits, source(s) of revenue, and specific expenditures by check and item/service purchased will be prepared and disclosed
on a monthly basis.
3 of 4 (D-08) 11
u
70
929.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 H-14?
BOARD MEMBERS' BUSINESS/COMMENTS
”,_
(continued)
Audit An
audit
shall
be
made
of
all
activity
funds
annually
and
a
detailed report furnished to the Board. The
Board
will
not
agreements made with
be
responsible
clubs
for
claims
organizations
or
resulting
from
involving district
personnel and the payment of money for services when such clubs and
organizations operate outside of the District's authority.
Cross Reference: Legal Reference:
B-14
Oklahoma Statutes 70 §5-129
4 of 4 (D-08) 12
71
930.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
BOARD
MEMBERS'
COMMENTS
There were no additional Board member comments.
LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, said she did not have anything to report. TREASURER'S REPORT
Mrs. Sandy Henry, Treasurer, presented a routine treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the clerk, in compliance with state statutes.) SUPERINTENDENT
REPORT
1.
Information regarding the timelines for Implementation of the Middle School Redistricting Plan for 1997-98 and approval of the grandfathering transfer option for middle school students under the Redistricting Plan for 1997-98.
2.
1997-98 Middle School, High School, Northeast BioMedical Sciences, and Classen International Baccalaureate-Visual and Performing Arts Course Offerings Guides. (For Action at the January 13, 1997, Board of Education Meeting.)
DISCUSSION Dr. George Kimball, Director of the Information Technology Division, presented an overview of the timelines for implementation of the Middle School Redistricting Plan for the 1997-98 school year. He noted the only item on the agenda for Board approval was a request for the special transfer clause to be added to transfer reasons. He said it is called "grandfather" for lack of a better term. He stated it was not currently an official transfer reason, so it would need to be approved by the Board for it to occur. He said it would be for a limited time during this transition period and would no longer be needed after that.
Mrs. Parks asked Dr. Kimball to explain the "grandfather" clause a little more in detail to her and how the special student transfers will affect the enrollment if we are going to go into the neighborhood plan where there will be large numbers of students wanting special transfers to go over into a school district that is already crowded and will reduce the number of students in a middle school where the enrollment is substantially low. Dr. Kimball said the degree to which that will be a major affect is unknown until the students that are affected will be asked what their choice would be. He noted that they will be able to know this well in advance of next school year, because according to the timelines, the letters will be sent out in the middle of January with the responses due back by the end of January if the Board approves this special transfer.
Mrs. Parks noted some school would come up short of students. Dr. Crawford said staff had been addressing this, but were not yet ready to make a recommendation to the Board. He noted it would be dependent on whether or not they decided to transport the students outside their attendance zone. He said they were still making a cost analysis on this. Mrs. Parks asked what recourse they would have if this is approved and a large number of students were allowed to transfer into their current school. Dr. Kimball said he could not predict the number that would opt to stay or to go to the school closest to their home. He noted the intent of the whole process was to return the students to the school closest' to their home.
72
H-15
931.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
M-16 SUPERINTENDENT'S REPORT
(continued)
Mrs. Parks stated because this is a question that is not answered, she cannot totally vote for the neighborhood schools. Dr. Kimball said if there is no transfer allowed by Board action, he could predict very accurately how many students would be in each school next year. Mrs. Silver asked if there had been any discussion on allowing the seventh graders to continue at their present school and not the sixth? Dr. Kimball said that option had been mentioned at many of the town meetings and meetings with principals, and they wanted eighth graders and not the seventh graders to be allowed to do this. He said as they went to town meetings and had discussion with Board members and civic leaders, etc., it had been expressed that it would be recommended to the Board that children be allowed to "grandfather" at their current school. Mrs. Silver asked if they had looked at what they will do for classroom space if some of the schools are just at capacity and still have a tremendous number of transfers in. Dr. Sconzo said potentially it could be an extremely severe problem. He felt transportation will play a key factor as to how many children will be able to avail themselves of that option.
Mr. Walker asked if this would limit some students that normally transfer to one of these schools. Dr. Crawford said he believed they would have to answer "yes" to that since the existing policy says that transfers are accepted with space available. If we "grandfathered," then there would not be space available. Mr. Walker asked what would be the wording of this if the Board approved it tonight? Dr. Kimball said it was really authorizing a new reason for students to transfer. Mr. Walker wondered how a parent could make an informed decision about this if they don't know whether transportation will be provided or not.
Dr. Crawford said Dr. Moore was in the process of conducting that study now, and hopefully it would be ready for the second meeting in January, or the first meeting in February. Dr. Crawford noted that he thought it would have been better if they could have given the information regarding transportation when the original letters are sent. Mr. Bogle commented about an unintended consequence that had occurred since they had taken their action. He noted that at least two schools have become dramatically less diversified in their student body in terms of race and other ways. Mr. Bogle said he had been looking at Board Regulation J-08, STUDENT TRANSFERS, and he suggested the Board might want to modify the regulation on the majority/minority transfer option. Currently students in grades one through four may transfer to a school other than their assigned school if his or her race or in the majority. Mr. Bogle proposed that the Board look at modifying that regulation to include grades one through eight so that those two schools might have an option of majority/minority transfer. It was decided that the vote on this issue regarding the "grandfather" transfer provision would be postponed until January 27, and be brought back with the transportation package and regulation provision. Dr. Crawford noted the Board had been provided a document containing the 1997-98 course offerings. Mrs. Silver inquired about the task force looking at graduation requirements and if they would have the requirements set before students start deciding on courses for next year. Dr. Sconzo said they could be ready to present their recommendation to the Board at the first meeting in January. He said this would allow them to have the new graduation requirements, assuming new requirements were adopted, for incoming ninth graders next year and to be printed into the High School Course Offerings Guide.
In response to a question from Mrs. Silver regarding the health/P.E. courses. Dr. Sconzo said it would be clearly explained how students can choose to take those courses.
73
932.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
SUPERINTENDENT'S REPORT
M-17
(continued)
Mrs. Silver inquired about changing grade to the twelfth grade, since it standardized tests. Dr. Sconzo noted of deregulation, and the only way to lobbying effort.
Oklahoma History from the ninth is not reflected on any national this item is outside the context make a change would be through a
Mr. Bogle noted he would like to see some other languages added to the foreign languages course offerings such as Asian and Russian. Dr. Sconzo noted that one of the high schools did offer Russian since they had a certified teacher to teach it. Mr. Bogle inquired as to how they would go about adding other languages if the Board is interested in doing so. Dr. Sconzo suggested they not move to place such offerings in the course guides at this point, but if the Board is interested, survey the students as they begin registering for classes for next year if they are interested in pursuing other languages such as Asian or Russian. If there seemed to be sufficient student interest, it could be reported to Dr. Crawford and the Board. Another class Mr. Bogle inquired about was a class in debate. Dr. Sconzo said it was an elective class, but they do not have an active debate program at every high school.
Mrs. Parks asked if adjunct teachers were only allowed in secondary schools? Dr. Sconzo stated that the regulation that permits adjunct instructors is silent on grade level, so he thought that would mean it is not limited. What is clear, he noted, is the maximum number of hours an adjunct instructor can teach per semester, and that is what would have to be adhered to.
Mr. Bogle inquired as to what point textbooks are ordered for next year for this curriculum. Dr. Sconzo said the first step is to begin the process of pre-registering students for classes next year. He noted that in previous years, textbooks would not be ordered until July when we enter the new fiscal year. He said the target this year is to place orders for textbooks in April for next school year. Dr. Sconzo introduced members of the Curriculum Department who were present at the meeting. They were Patrick Riley, Supervisor of Fine Arts, Dr. Hawthorne Faison, Director of Curriculum, Shirley Schlagel, Supervisor of Math, and Pat Meeks, Supervisor of Reading and English.
Mr. Bogle asked if this group would be returning on January 13 when this item is scheduled to be brought back for action. He said he would be interested in asking about the arts curriculum, and would welcome that opportunity on January 13. PURCHASING 1.
AND
GENERAL
BUSINESS
Request approval of the Purchasincr and General Business items as listed on the following pages. (Items A - K)
MOTION: SECOND:
Michael Carter Frank Kellert
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH K AS LISTED ON THE FOLLOWING PAGES WITH THE EXPENDITURE IN THE AMOUNT OF $30,197.00 ON ITEM E TO BE AMENDED TO BE TAKEN FROM THE GENERAL FUND ACCOUNT.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
aye aye aye
MOTION CARRIED 6-0.
74
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
#482 APPROVAL OF â&#x20AC;&#x2122;URCHASING AND GENERAL BUSINESS [TEWS A THROUGH C WITH AMENraiENT TC TEM E.
933.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
M-18
PURCHASING AND GENERAL BUSINESS APPROVAL TO 5STABLISH SYLVAN JEARNING CiamES TWO SCHOOLS
A.
lnalysis
B.
of
plan
.
IGREEMENT WITH JBERTY BANK TO ’ARTICIPATE IN SECURED NVESTMENT PROGRAM.
:ONTRACT AWARDED aiARLIE BARKER FOB| )FFICE MACHINES
H’PROVAL TO ■HENISH CLOSED JIRCUIT TELEVISIOIS
j Ystems
C.
D.
Agreement with Liberty Bank to Participate in Secured Investment Program.
Contract Awarded to Charlie Barker for Office Machine Repair for the Remainder of the 1996-97 Fiscal Year.
Approval to award Charlie Barker the contract for office machine repair (formerly awarded to Thompson Book & Supply) for the remainder of the 1996-97 fiscal year. Contract services to be used as needed and is to be charged to General Fund Account 711-0002 640-430-000-0000-000-035 . E.
Approval to Furnish Closed Circuit Television Systems to Various High Schools and Middle Schools from Dowlev, Inc.
Approval to furnish closed circuit television systems to various high schools and middle schools from Dowley, Inc., who submitted the low bid based on specifications and/or general conditions (10 mailed - 4 returned) . This expenditure in the amount of $30,197.00, is to be charged to account 723-741-2900-740-000-0000000-043 and has been approved on our Federal Educational Grant and/or Programs.
VARIOUS SCHOOLS jROM DOWLEY, INC.
H’PROVAL TO ’URCHASE COMMERCIAL ^ANS AND 3lh TON ARGO VANS FOR JSE BY MAINTENANCE )EPARTMENT
North American Group to Conduct Analysis of the District' s Employee Benefits Cafeteria Plan.
Approval of an agreement with Liberty Bank to participate in a Secured Investment Program. This program will be administered through the Treasurer's Office.
to
H’PROVAL TO ’URCHASE SECURITY JYSTEMS FOR VARIOUS SITES •ROM SENTINEL THE HARM COMPANY.
Approval to Establish Sylvan Learning Centers at Rogers Middle School and Green Pastures Elementary School; Title 1 Pilot Program.
Approval for The North American Group to conduct an analysis of the District's Employee Benefits Cafeteria Plan at a cost not to exceed $23,400. This expenditure will be charged to the District's Cafeteria Plan account.
USTRICT'S MPLOYEES BENEFITSI
:afeteria
(continued)
Approval to establish Sylvan Learning Centers in Rogers Middle School and Green Pastures Elementary School as a Title 1 Pilot Program. Cost not to exceed $160,000.00, will be funded by the District's Title 1 allocation.
WIDER TITLE 1.
fORTH AMERICAN IRODP TO CONDUCT
1=
F.
Approval to Purchase Security Alarm Systems for Various Sites from Sentinel the Alarm Company. Approval to purchase security alarm systems for various sites from Sentinel the Alarm Company, who submitted the lowest bid. This expenditure in the amount of $353,871.00 is to be charged to General Fund Account 711-000-2600-740-000-0000-000-048.
G.
Approval to Purchase Commercial Vans and 3/4 Ton Cargo Vans for use by Maintenance Department. Approval to purchase commercial vans and 3/4 ton cargo vans for use by the Maintenance Department from the following companies who submitted the low bids based on specifications and/or general conditions (9 mailed - 5 returned).
Sooner State Ford Truck Sales, Inc. Fred Jones Ford of Oklahoma City TOTAL
$ 43,086.00 135,024.00 $178,110.00
These expenditures in the amount of $178,110.00 will be charged to General Fund Account 711-000-2600-740-000-0000000-051.
75
934.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 M-19
PURCHASING AND GENERAL BUSINESS
H.
Approval to Operations.
(continued)
Purchase Lawn Equipment
for use by Service
Center
Approval to purchase lawn equipment for use by Service Center Operations (Grounds Maintenance) from the following companies who submitted the low bids based on specifications and/or general conditions (20 mailed - 11 returned).
Central Ford New Holland Howard Equipment, Inc. Luber Brothers, Inc. O'Conners Lawn & Garden Snyder's Lawn & Garden Southside Lawn & Garden TOTAL
APPROVAL TO PURCHASE LAW EQUIPMENT FOR USE BY SERVICE CENTER OPERATIONS
95,739.93 9,540.00 55,631.00 1,720.92 2,571.00 3,724.00 $ 168,926.85 $
These expenditures in the amount of $168,926.85 will be charged to General Fund Account 711-000-2600-740-000-0000000-051.
I.
Contract for Light Pole Renovation at the Capitol Hill High School Stadium Awarded to Roy Smith Electric Company, Inc. Approval to award the contract for light pole renovation at the Capitol Hill High School stadium to Roy Smith Electric Company, Inc., who submitted the low bid. Three (3) bids were picked up from the Capital Improvements Department and three (3) bids were submitted. This expenditure in the amount of $11,200.00 is to be charged to Building Levy Account 721-000-2620-350-000-0000-000-051.
J.
Approval to Purchase Paint and Supplies for use by the Maintenance Department
Approval to purchase paint and supplies for use by Maintenance Department (warehouse stock) from the following companies who submitted the low bids (12 mailed - 4 returned) . This expenditure in the amount of $20,255.25 is to be charged to Building Levy Account 721-000-2620-610-000-0000-000-051. $
Crown Paint Company Del Paint Company H.I.S. Paint Mfg. Devoe Paint Company TOTAL
K.
$
APPROVAL TO PURCHASE PAINT AND SUPPLIES FOR USE BY MAINTENANCE DEPARTMENT.
6,643.21 1,726.80 151.80 11,733.44 20,255.25
Contract for Barrel Roof Recover for the Administration Building Media Center Awarded to Standard Home & Industry, Inc. Approval to award the contract for barrel roof recover (Administration Building Media Center) to Standard Home & Industry, Inc., who submitted the low bid (6 bids picked up - 4 returned). This expenditure in the amount of $11,407.00, is to be charged to Building Levy Account 721-000-4300-450-000-0000-000-051.
DISCUSSION
Mrs. Silver inquired why item D for office machine repairs was not bid out instead of being awarded to a person who formally worked for a company who no longer does that type of work.
Mr. Belphry Dean, Administrator of Purchasing, reported that based on the amount of the award, when they reviewed the record, they did not deem it necessary to- bid this item because of the amount of money that had been used to this date. He said they were in compliance with Board policy because of the amount.
76
CONTRACT FOR LIGHT POLE RENOVATION AT THE CAPITOL HILL HIGH SCHOOL STADIUM AWARDED TO ROY SMITH ELECTRIC COMPANY, INC.
CONTRACT FOR BARREL ROOF RECOVER FOR ADMINISTRATION BLDG. MEDIA CENTER AWARDED TO STANDARD HOME & INDUSTRY, INC.
935.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 M-20;
PURCHASING AND GENERAL BUSINESS
(continued)
In regard to item G, Mrs. Parks asked how many vans and trucks were being purchased? Mr. Clark responded there were eight service type vans and two larger vans. In response to a request for more information on item A, Dr. Crawford noted that the Sylvan learning Center is an established program providing remediation to students paid for under the Title 1 program. Dr. Sconzo reported that it involved reading and/or math instruction for seventy-five students per school. It operates during the school day and it is the school's responsibility to schedule the seventy-five children into the learning center in lieu of an elective class. Dr. Sconzo said they were not all certified instructors, but through the agreement if approved, they could be. Mrs. Silver noted her main concern was having this during the school day.
Dr. Sconzo said this is a pilot program, and will be evaluated. He noted it was a performance based contract and if all the seventy-five students at both schools do not grow by at least 1 year as measured by the ITBS on their reading and math skills, they would not ask the contract to be extended any further. If it is successful, they would consider expanding it to other schools through title 1. Mr. Walker asked if item E was funded by a grant. Dr. Sconzo said it was General Fund dollars budgeted expressly for this purpose. Mr. Walker inquired what schools would be receiving the security alarm system on item F. Dr. Crawford said it was for every building in the district. Mr. Larry Smallwood, Capital Improvements, explained further about these systems and how they work.
In regard to item H, the purchase of lawn equipment, Mr. Walker asked Mr. Clark noted this money was coming where the money is coming from, from mid-term adjustment funds, Dr. Crawford said if the Board approves this purchase, we will have lawn equipment necessary to properly maintain the grounds next year
Mrs. Parks asked if this equipment would allow for picking up the grass? Mr. Clark said some of the equipment will have grass catchers to catch the clippings.
On item F, Mrs. Parks asked where the security systems would be located? Mr. Smallwood noted that all of the entries would be covered and main quarters in the school. He said someone entering through a window is not covered until he hits the hallways, but computer rooms, principal's offices, and cafeterias will be covered. Mrs. Silver asked about item E if it was from the General Fund since the listing on the agenda said it was a federal grant. Dr. Sconzo said it had been budgeted from the General Fund, and the listing in the agenda was an error. Mrs. Silver inquired since this was an error as listed, if the language on that item should be eliminated. She asked a friendly amendment be made to the original motion to that extent. This was accepted by Mr. Carter and Mr. Kellert, the maker and seconder of the motion. P E R S 0 N N EL
1. R. #483 APPROVAL OF PERSONNEL AND ENCUMBRANCES ITEMS lA, IB, AND 1C AS LISTED.
AND
E N C U M B R A N C E S
Approval of items la, lb. and Ic as listed below.
MOTION; SECOND:
Michael Carter Kenny Walker
MOVE FOR APPROVAL OF ITEM lA, IB, AND 1C AS LISTED.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
Mrs., Silver, Mrs.. Parks,
aye aye aye
aye aye
MOTION CARRIED1 5-0.
Mr. Michael Carter was not in the room when this vote was taken.
77
936.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
M-21: PERSONNEL AND ENCUMBRANCES
a.
Approval Payroll.
to
Issue
(continued)
1996-97
Purchase
Orders
for
January,
1997
Approval to issue 1996-97 purchase orders to encumber the following payroll for January, 1997.
AMOUNT
P.O. NO.
FUND
OCAS CODE
9720031
GENERAL FUND SALARY BUILDING LEVY SALARY FEDERAL FUNDS SALARY BOND FUND SALARY CHILD NUTRITION SERVICES FUND SALARY
7-11-000-5300-100
$ 9 ,350,000.00
7-21-000-5300-100
$
300,000.00
7-23-000-5300-100
$
900,000.00
7-31-000-5300-100
$
150,000.00
7-22-000-5300-100
$
550,000.00
9720032
9720033 9720034
9720035
Ratification of November, 1996, Payrolls. Approval for ratification of November, 1996, payrolls previously approved by the Board and upon which warrants have been issued as follows:
1996-97 1996-97 1996-97 1996-97 1996-97 c.
General Fund Salary Building Fund Salary Bond Fund Salary Federal Funds Salary Child Nutrition Services Fund Salary
$ 9,060,586.79 $ 264,781.59 $ 92,131.95 $ 694,724.16 $ 454,003.96
Approval of Personnel and Encumbrances as listed on the following pages.
DISCUSSION
Mrs. Silver inquired about purchase order number 9705828 to the Federal Corporation which was a blanket purchase order for materials for installation of glycol at various sites. Mr. Dean said this was for ethylene glycol for installation in the boilers. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (21-9705593 through 11-9706020) written during the period 11/23/1996 through 12/9/1996. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
78
937.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 â&#x2013; M-22
1^..
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
SITE/ ASSIGNMENT
NAME
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
ADMINISTRATIVE t Wayne Dallas
Educational Services Coord Prof Relations Board
12-03-96
615/00
$31,728.00
Classen Adjunct Computer Inst
11-22-96
435/00
$14.75 (Hourly)
Doris Hunter
Dunbar 4th Grade Teacher
11-18-96
01/11/BA
$25,325.00
Ibrahim Maikori
Jefferson MR Teacher
12-02-96
03/07/MA
26,625.00
Khaleed Matthews
Southeast Voc Sch/Wk Teacher
11-27-96
04/03/BA+
25,355.00
Julie Pemberton
Fillmore 5th Grade Teacher
11-25-96
01/03/BA
23,170.00
Patricia Villareal
Moon In-House Teacher
11-02-96
01/11/MA
26,355.00
PROPESSIONAL-TECHNK :al :
Howard Hopps
CERTIFIED:
CHILD NUTRITION: Sarah Avery
ShiIder 11-18-96 Entry Kitchen Asst
471/01
$4,420.00
Debra Dessecker
Rockwood 11-19-96 Entry Kitchen Asst
471/01
$4,420.00
18
79
938.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
M-23:
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS MANE
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL 82LLARY
CLERICAL:
t
Frank Ford
Northeast CSA
12-02-96
101/01
$7,813.00
Hubert Goodwin
Horace Mann CSA
11-25-96
101/01
$7,813.00
Cheryl Gordon
Jefferson HD Asst
12-02-96
103/01
8,021.00
Jennifer Hixson
Quail Creek .5 Pre-School Asst
11-25-96
104/01
4,040.00
Anita Lopez
Linwood Bil Asst
11-25-96
103/01
7,921.00
Kristi Nelson
Creston Hills .5 CSA
12-05-96
101/01
3,906.50
Thanh Nguyen
Harding Bil Asst
11-12-96
103/01
7,921.00
Pam Schlunt
Shields Heights .5 Clerk
12-16-96
122/04
4,501.00
Shemeka Speight
Creston Hills CSA
11-18-96
101/01
7,813.00
Shirley Stevens
Britton CSA
11-25-96
101/01
7,813.00
Pamela Walker
Eugene Field CSA
11-25-96
101/01
7,813.00
Mechanic
11-25-96
175/01
$18,108.00
GARAGE: Chris Hadj iconstantino
19
80
z
939.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 M-24
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
MAINTENANCE:
Ronald Jedele
Electronic Tech
12-02-96
176/01
$18,799.00
Louann Barber
Bus Driver
11-20-96
105/03
$5,401.00
Jacqueline Etame
Bus Assistant (Part-Time)
11-21-96
104/01
5,050.00
TRANSPORTATION t
20
81
940.
PERSONNEL SEPARATIONS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
ABANDONED POSITION: CHILD NUTRITION Stacy Reed
Shidler Entry Kitchen Assistant
11-20-96
John Marshall Counselor
02-10-97
RETIREMENT: CERTIFIED:
Vlnata Johnson
21
82
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 M-26
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OP ABSENCES NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
PARENTAL: CERTIFIED: Robin MathesonKnight
Sequoyah 1st Grade Teacher
11-26-96
Johnson SED Assistant
11-27-96
EDUCATION:
CLERICAL: Carolyn Hibbs
22
83
942.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 M-27
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: SITB/ASSIGNMENT
EFFECTIVE DATE
Raina Davis
Positive Tomorrows/Social Worker
12-20-96
Sarafia Fleming
AEF/Speclal Education Teacher
11-27-96
Suzanne Fritz
Harding/6th Grade Teacher
11-20-96
Rodolfo Rios
Moon/ESL Teacher
01-16-97
Patty Rowe
Eugene Field/1st Grade Teacher
12-06-96
Ethel Williams
Lee/Transitional Teacher
12-20-96
Manager In Training
11-08-96
Rosa Bernal
Mark Twain/CSA
11- 15-96
Simona Chandler
Putnam Heights/EDK Assistant
12- 06-96
Cathy Fallwell
Stand Watie/EDK Assistant
11-27-96
Tresa Nikolaidis
Westwood/Media Assistant
11- 19-96
Judith Reid
Moon/SED Assistant
01-06-97
Shields Heights/Custodian
12- 13-96
School Nurse
12-06-96
MAKE
CERTIFIEDt
CHILD nutritoh: Geneva Pruitt
CLERICAL:
CUSTODIAL:
Joseph Taylor HEALTH SERVICES:
Elizabeth Clark
23
84
943.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 M-28
PERSONNEL AND ENCUMBRANCES (Continued)
NAME
SITE/ASSIGNMEMT
EFFECTIVE DATE
Receiving Clerk IV
11-27-96
Bus Driver
11-22-96
SUPPLY:
Kandra Chandler TRANSPORTATION:
Charlie Gray
Certificate of Encumbrance Verificat
ion
““ encumbrance to 9706020 from the encumbrance clerk t items tfltld^'in ?he^lSmple °the^r^ encumbrances. Limited’to the with board policy":nrSgiXma%:at“"Ss“" lis?/p.o°
---- 5^^.
Konrad VanDef^ui^ Financial Asst.
85
---
944.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996 ;M-29
UNFINISHED
BUSINESS
(NONE)
NEW
BUSINESS
(NONE) BOARD
MEMBER S'
COMMENTS
(NONE)
EXECUTIVE MOTION: SECOND:
SESSION
Kenny Walker Terri Silver
MOVE THAT THE BOARD RECESS AND RECONVENE IN EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A; A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B; DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C: DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS; AND CONFIDENTIAL COMMUNICATION WITH DISTRICT'S SPECIAL COUNSEL REGARDING CLAIMS OF ROBERT ZIENTA AND TRINIDAD RODRIGUEZ.. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
MOTION CARRIED 6-0. p. m.
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
R. #484 RECONVENE IN EXECUTIVE SESSION 9:25 P.M.
aye aye aye
The Board reconvened in Executive Session at 9:25
Those in attendance in the continued Executive Session were Board Members: Ron Bogle, Terri Silver, Frank Kellert, and Kenny Walker; Dr. Marvin Crawford, Superintendent; and Dr. Vern Moore, Deputy Superintendent. RECONVENE MOTION: SECOND:
I N
OPEN
SESSION
R. #485 RECONVENE IN OPEN SESSION 12:52 A.M.
Kenny Walker Frank Kellert
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr.
Kellert, Walker,
MOTION CARRIED 4-0
aye aye
Mrs. Silver, Mr. Bogle,
aye aye
The Board reconvened in open session at 12:52 a.m.
86
945.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
;m-3o IN
1. //486 APPROVAL TO iEINSTATE ROB SIENTA'S AND ERINIDAD RODRIGUEZâ&#x20AC;&#x2122;S SALARIES RETROACTIVE TO 4AY 6, 1996.
OPEN
MOTION: SECOND:
P=
SESSION Frank Kellert Kenny Walker
MOVE THAT THE BOARD REINSTATE ROBERT ZIENTA"S AND TRINIDAD RODRIGUEZ'S SALARIES RETROACTIVE TO MAY 6, 1996, PRIOR TO BOARD ACTION. ROLL CALL
Mr. Mr.
aye aye
Kellert, Walker,
aye aye
Mrs. Silver, Mr. Bogle,
MOTION CARRIED 4-0.
R. IthQl APPROVAL TO SOHTINDE THIS EXECUTIVE SESSION EO 5:30 P.M., rUESDAY, DECEMBER L7, 1996
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE THAT THE BOARD CONTINUE THIS EXECUTIVE SESSION TO TUESDAY, DECEMBER 17, 1996, IN THE BOARD CONFERENCE ROOM. ROLL CALL
Mr. Mr.
aye aye
Kellert, Walker,
5:30
Mrs. Silver, Mr. Bogle,
P.M.,
aye aye
MOTION CARRIED 4-0.
(lEETING OF DECEMBER 16, 1996, RECONVENED.
ROLL CALL
TUESDAY, DECEMBER 17, RECONVENED.
MOTION: SECOND:
1996,
SESSION
Frank Kellert Michael Carter
MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION. ROLL CALL
Mr. Mr.
RECONVENE
MOTION; SECOND:
aye aye
Kellert, Walker,
MOTION CARRIED 4-0. p.m.
R. RECONVENE IN DPEN SESSION 5:23 P.M.
5:30 P.M., MEETING OF DECEMBER 16,
Upon roll call, four members of the Board were present. Mrs. Parks arrived at 5:55 p.m. and Mr. Bogle arrived at 5:56 p.m. Mr. Yeargain was absent.
EXECUTIVE
R. EXECUTIVE SESSION 5:35 P.M.
1996,
Mrs. Silver, Mr. Carter,
aye aye
The Board reconvened in Executive Session at 5:35
IN
OPEN
SESSION
Terri Silver Kenny Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
MOTION CARRIED 5- 0.
aye aye aye
Mrs. Silver, Carter, Mr.
aye aye
The Board reconvened in Open Session at 6:23 p.m
87
946.
MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 1996
r M-31
I N
OPEN
SESSION
In regard to item C on the Agenda;
MOTION: SECOND:
Frank Kellert Michael Carter
MOVE THAT WITH REGARD TO THE SUPERINTENDENT'S COMPENSATION FOR THE 199697 SCHOOL YEAR WE ARE CURRENTLY IN, THAT THE SALARY BE ADJUSTED TO THE BASE SALARY OF $119,800, AND THAT THE ANNUITY BE INCREASED TO $15,000 FOR THIS YEAR FOR THE DISTRICT'S CONTRIBUTION, AND THAT ESSENTIALLY ALL THE COMPONENTS OF THE CONTRACT REMAIN THE SAME. ROLL CALL
Mr. Kellert, Mr. Walker, Mr. Bogle,
Mrs. Silver, Mr. Carter,
aye aye aye
aye aye
R. #490 APPROVAL THAT THE SUPERINTENDENT'S COMPENSATION FOR 1996-97 SCHOOL YEA] BE ADJUSTED TO THE BASE SALARY OF $119,800, AND THE ANNUITY BE INCREASED TO $15,000 FOR THIS YEAR.
MOTION CARRIED, 5-0. In regard to the position of the Board Clerk:
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE TO APPROVE BOARD CLERK'S STIPEND 2kND THAT IT BE RETROACTIVE BACK TO THE POINT IN TIME SHE BEGAN TAKING OVER DURING THE EXTENDED ABSENCES OF DARREL SHEPARD. ROLL CALL
Mr. Mr, Mr.
Kellert, Walker, Bogle,
aye aye aye
Mrs. Silver, Mr. Carter,
aye aye
R. #491 APPROVAL OF BOARD CLERK'S STIPEND FOR ROSA LAMBETH RETROACTIVE TO BEGIN WHEN SHE BEGAN TAKING OVER THE BOARD CLERK'S DUTIES.
MOTION CARRIED 5-0
In regard to item B on the agenda; MOTION: SECOND:
Frank Kellert Terri Silver
MOVE TO APPROVE THE CENTRAL OFFICE ADMINISTRATIVE/PROFESSIONAL TECHNICAL 1996-97 SALARY SCHEDULE AND INCLUDING SALARY ADJUSTMENT ACCORDING TO THE DOCUMENT ENTITLED SALARY ADJUSTMENTS FOR 1996-97. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
aye aye aye
Mrs. Silver, Mr. Carter,
aye aye
R. #492 APPROVAL OF THE CENTRAL OFFICE ADMINISTRATIVE/ PROFESSIONAL TECHNICAL 1996-97 SALARY SCHEDULE lAND INCLUDING SALARY ADJUSTMENTS
MOTION CARRIED 5-0.
ADJOURNMENT
There being no further business, the meeting adjourned at 6:30 p.m. The motion was made by Frank Kellert and seconded by Terri Silver. Upon roll call, the votes were as follows: Mr. Kellert, aye, Mrs. Silver, aye, Mr. Walker, aye, Mr. Carter, aye, and Mr. Bogle, aye. Motion carried 5-0. THEREUPON THE MEETING WAS ADJOURNED.
88
R. #493 ADJOURNMENT 6:30 P.M.
947.
MINUTES OF THE REGULAR MEETING OP DECEMBER 16, 1996
H-32 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
'sident
MipA^tes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the , 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. // rbness my hand and seal of this School District this /day of < , 1997.
clerk,Oklahoirfa City Board of Education (SEAL)
89