Welcome to Ibero Academy! Dear Parents: We have spent countless hours designing a special community to offer your children the best possible education under the supervision and care of highly skilled and committed teachers. If this is your first year at Ibero Academy, we look forward to meeting your expectations. If you are a returning parent, we would like to take this opportunity to thank for you for your unwavering support. We look forward to continue striving to offer excellence in your child’s academic and formative education. Our educational project begins with an education in values. With this we do not simply seek to establish “the best school,” but to form “the best people” in a time when our world demands women and men capable of creating a better present and a future filled with love and hope.
With the support of God and of your families, we hope to have an excellent year 2015-2016
Sincerely,
Adriana Holguín L. Adriana Holguin Lucero Academic Principal
Laura E. Holguín Laura E. Holguín
Administrative Principal
About Us IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
The Colegio Ibero was founded in the year 1990 by Adriana Holguin and Laura Elena Holguin with one primary objective: to bring bilingual education of the highest caliber to Cd. Juarez, Mexico.
well-equipped sciences laboratory, a music and theatre hall, a computer science laboratory, playground areas, a soccer field, a Tae-KwonDo gym, basketball courts, a gymnastics facility and beautiful gardens.
The school began in a modest building which was outfitted to serve as a school. The first class consisted of only 12 kindergarten students, but the idea resonated and after one year, The Colegio had to find a new and larger home, this time with over 50 students enrolled in its programs. For the next two years demand for a high quality bilingual education outpaced supply, and so in 1994, The Colegio Ibero found its first permanent location. This building had sixteen classrooms, a gym, a play ground area, science laboratories, a small cafeteria and a daycare.
Vision
Our Vision is that every person involved with our institution be proud to be a part of the extended Ibero family. Proud because we are an academy dedicated to the development of students in all of their capacities through the best curriculums. Proud because our staff is committed to its pedagogical mission and because this is an institution where values are taught by examples, where individuality is respected, and where we promise to deliver humans capable of achieving success at the highest levels, of living a balanced life, and of creating a brighter tomorrow.
The program was so successful, even through the crippling economic crisis that Mexico suffered in the 1990’s, that The Colegio Ibero was able to open a new and larger location. In 2002, the building which currently houses our main campus was built in the most desirable part of the city. The property has an extension of four acres; the building is equipped with an energy efficient artificial climate system, closed circuit security systems, and point of entry card readers to restrict access to unauthorized persons.
Mission
Our Mission is to provide a high quality and well-rounded education by creating an ideal space in which balanced, ethical, and highly capable individuals can flourish and develop their capacity to overcome all obstacles. We work to deliver on this by: Consolidating and maintaining an institution committed to a cosmopolitan and multicultural education, without the sacrifice of academic integrity, in which the goals shared by your family and our academy can best be achieved.
Our students now enjoy full use of a modern building having over twenty classrooms, a
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About Us IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Personalized teaching in those aspects of academics, sports, culture, and spiritual education that contribute positively to the development of human beings.
Ibero Academy offers a rich program of studies and activities wherein academic excellence, an ambitious attention to English, Spanish, and Mandarin Chinese, and an elaborate offering of physical activities, sports, and arts each have a special place. To all of this, we add a dynamic and stimulating cultural life, full of extracurricular events.
Developing our students’ abilities and respecting their individuality, while cultivating in them a deep respect for human diversity in a well structured environment.
Beginning in Preschool, students are encouraged to look beyond the strict borders of each subject and to understand the implications that received knowledge has on all aspects of life.
Applying current research on multiple intelligences to classroom practice and curriculum development so that our students’ innate abilities may grow and flourish.
Students participate in multiple activities and events where they learn by doing. Programs of study are continuously updated and reworked so as to make lessons more relevant.
Creating a safe and warm environment as we strive to meet each of your expectations.
Our Quality Policy
Ibero Academy operates within an internal quality policy founded on a commitment to excellence in education. As part of this policy, we have implemented a sophisticated system providing for feedback and responsive changes.
Optimizing the use of cutting edge technology digital and teaching techniques by our staff. Preparing our students for a full life by promoting universal values, guiding by example and using positive reinforcement, so that they may lead our society to a better future.
The purpose of this policy is twofold: first, it guarantees the highest levels of satisfaction and professionalism to parents and students. Second, it ensures that Ibero Academy will grow and learn as an institution, thereby adapting to the needs of our Educational Community.
The Philosophy of Ibero
A school’s institutional signature is determined in large part by its pedagogical orientation.
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Bilingual and Multicultural Program The objective of Ibero Academy’s bilingual and multicultural program is the student’s development of the knowledge and abilities necessary to achieve full fluency in the English and Spanish languages. The program also lays the foundations for future study of diverse cultures and their languages, specifically Mandarin Chinese, which we proudly offer from Preschool. Acquiring and mastering any language requires time, practice and careful study. Ibero Academy’s Bilingual Program is characterized by the amount of time and effort that is dedicated to the development of activities in which students can practice and gain confidence. Ibero Academy meets all requirements set by the State of Texas. In addition, we offer a diverse menu of programs in areas like English Language and Literature, the Humanities, the Natural Sciences, New Technologies, Physical Education, Music and the Arts. Students learn both English and Spanish natively from the youngest age. Ibero Academy’s unique curriculum provides for an authentic linguistic immersion for the student, who develops the ability to perform in class, complete assignments, and communicate fluently with teachers and classmates in both languages and across subjects. This Bilingual and Multicultural education is guided by highly specialized teachers and constitutes a clear differentiating factor between Ibero Academy and other schools in the region.
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Humanities and Natural Sciences IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
As the student advances in his or her academic development, and especially during his or her elementary education, the humanities and the natural sciences acquire fundamental importance. Through these disciplines the student becomes intellectually, emotionally, and socially mature, which allows him or her to acquire broad knowledge and develop a critical spirit. Success at this stage disposes the student to success at all later stages. The student learns to express him or herself in a coherent manner, forming and defending his or her own thoughts with clarity. By interpreting the surrounding world he or she develops attitudes such as precision, thoroughness, and openness to new ideas. Special attention is paid to the development of values such as autonomy, responsibility, and respect for one’s surroundings. From the earliest age students at Ibero Academy learn to think of science as an accessible and interesting discipline. We use a modern and highly engaging curriculum, full of both practical activities and highlighting each discipline’s social, philosophical, and cultural aspects.
Ibero Academy’s Divisions Preschool Division
reading and writing, and the development of linguistic skills in both Spanish and English.
Ibero Academy’s Preschool Division applies an active methodology designed to develop the child’s cognitive capacities and ensure his or her adequate socialization.
Our teaching staff employs a curriculum for English skills, called “The A Beka Book”, and a curriculum for Spanish skills, called “Santillana”, both of which we have designed for the development of intelectual abilities, competencies, values, and attitudes.
Our method encourages the development of knowledge through experience, games, and early stimulus. We use the visual, manual, and auditory mediums as part of an integrated paradigm that encourages the child to learn by doing and thereby to satisfy his natural curiosity.
As educators, we understand that Preschool is the most important stage in a child’s education because it constitutes the foundation for all further learning. Ibero Academy is passionate about early education and committed to delivering it in a highly professional manner.
Early education is structured atop several fundamental pillars. These include: habits, psychomotor skills, cognitive development,
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Ibero Academy’s Divisions IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Areas of study: Languages: English, Spanish, and
Athletics
Mandarin Chinese
Artistic Expression and Appreciation
Emotional and Social Development
Development of Emotional Intelligence
Mathematics
Application of Positive Discipline
Science
Activation and Stimulation of
Physical Development
Multiple Intelligences
History
Personality Education and Formation Program
Elementary Division Elementary education is a qualitative jump for students graduating from kinder because they must engage with new subjects and disciplines in a more academic environment. We have endeavored to make this stage as rich and varied as possible, deepening both the student’s immersion in the Bilingual Program and the rigor and breadth with which techniques and knowledge are transmitted and acquired so that the student is prepared to reach his or her goals. At this stage the focus lies in the development of abilities and techniques with which the student can efficiently communicate, think logically, and learn about his social and natural environments. Our teaching staff employs a curriculum for English skills, called the “A Beka Book”, and a curriculum for Spanish skills, called “Santillana”. This curriculum is not only oriented towards the acquisition of traditional academic concepts: it also includes aspects that develop practical intelectual abilities, competencies, attitudes, and values.
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Athletics and Team Sports IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Athletics are an integral part of a student’s development at Ibero Academy. The practice and enjoyment of a sport goes beyond the acquisition of competency. In particular, sports infuse healthy habits, perseverance, team-work, and self-esteem in students. Students may pursue a sport either as part of their physical development or competitively, depending on their age.
team of teachers, coaches, and specialists who are committed to transmit the necessary technical knowledge and cultivate a healthy love of sports. Ibero Academy offers a broad array of athletic disciplines adapted to each age group: psychomotor skills and introduction to athletics from 3 years of age; gymnastics for preschoolers, soccer, basketball, and tae-kwon-do.
Moreover, students have at their disposal a
Creativity and Artistic Expression Music and the arts are, above all, means of communication and expression. Therefore they are extremely important in the education and development of the human being. Ibero Academy uses these disciplines to foster the student’s enjoyment of beauty and harmony. Moreover, students discover and develop their entrepreneurial spirit and investigative faculties.
At Ibero Academy, enrichment through art is an important pedagogical tool and is used from an early age. Artistic and creative activities help to reveal the essence of our human condition. The dynamic at Ibero Academy makes it possible for its students to enjoy creating and know the value and significance of creative endeavors.
From preschool onward our students are introduced to a panoply of different scenarios. Events, projects, and activities allow the student to continually develop their psychomotor skills and creative sensibilities. Students are further enriched by sharing in these activities with their friends and family.
The classes, workshops, and projects that conform the Creativity and Artistic Expression Program are: Visual Arts, Music, Science Fair.
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Teaching Staff and Profile IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Teaching Staff
The primary responsibility of each of Ibero Academy’s teachers is to guide the group that he or she has been assigned in its academic and extracurricular activities. The teacher is the medium through which knowledge is transmitted, and he or she is charged with motivating the class so that each student develops an interest in gaining knowledge. Finally, the teacher is charged with helping the student to resolve his or her problems, and to attend appropriately to his or her wants and needs.
Our Teacher Profile
Commitment to the pedagogical model and philosophy of Ibero Academy High level knowledge in his or her teaching area Experience
Bachelor’s degree or above Vocation as an educator Moral authority A spirit of service Energy and the desire to work with children.
Graduating Student Profile These are the values, abilities, and attitudes that each graduating student should have after studying at Ibero Academy, and which will characterize him or her in the immediate future. These competencies are the result of our educational program: Honesty Responsibility Leadership Work culture Respect for the dignity of others Respect for nature and the environment
An appreciation for culture Creative problem-solving Analytical and logical skills A commitment to health Artistic expression
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New Technologies IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Advances in the field of information technology have motivated a profound change in teaching styles and resources. Ibero Academy introduces information sciences and audiovisual media from preschool in order to realize their full potential. Information technologies are especially useful in the development of creative abilities, the research and structuring of information, the interaction of foreign and native languages, and the adaptation to the tools and media that students will need to use in the future. Teachers and students work each day to learn and apply new technologies to their daily endeavors. Best of all, they enjoy doing so. Students at Ibero Academy will have the following advantages: Information sciences from 3 years of age Digital classrooms
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Outdoor Activities IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Outdoor activities are an integral part of a student’s development at Ibero Academy. The practive of gross motor skills and social interactions occurs in our outdoor spaces. Living in the Southwest, our teachers at Ibero Academy use caution to find an appropriate time and temperature for participating in outdoor activities. Children have the opportunity to play in the shade. When in the sun, applied skin protection will be either sunscreen or sun block with UVB and UVA protection of SPF 15 or higher that is applied to exposed skin, ONLY with written parental permission to do so, and parents are responsible to provide it.
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Uniforms & Hours IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Uniforms School Uniform Girls
(preschool and elementary) Jumper, below the knee White Ibero Academy blouse Necktie Navy blue school knee sock for both summer and winter Black school shoe, Mary Jane style Navy blue Ibero Academy sweater Navy blue winter coat
School Uniform Boys
(preschool and elementary) Navy blue dress slacks, no jeans White Ibero Academy shirt Ibero Academy vest Navy blue Ibero Academy sweater Black lace-up shoes, non-scuff Navy blue winter coat
Sports Uniform
Only for kinder and elementary school students Ensemble of athletic pants, windbreaker, shorts, and polo shirt, to be bought at school White tennis shoes, non-scuff
Tae-Kwon-Do Uniform
Only for kinder and elementary school students Field trip t-shirt
We will be involved in many activities that are messy, such as painting. Ibero Academy will not be responsible for stains or other damages to the child’s clothes, but will do everything we can to keep them in good condition. Always keep an extra set of clothes in the child’s bin in case of messes and accidents.
Hours Toddlers (T2) 9:00 AM - 1:00 PM
Kinder (K5) 8:00 AM - 3:00 PM
Pre-Kinder (K3-K4) 9:00 AM - 1:00 PM
Elementary 8:00 AM – 3:00 PM www.iberoacademy.com 11
Principles of the Ibero Academy Community IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
This is a list of the attitudes that we intend for all members of the Ibero Community to embody. Members of the Ibero Community include: parents, students, teachers, coordinators, administrators, and staff. The purpose of these principles is to establish an environment of respect in which all members of the community may feel comfortable and capable of attending to their responsibilities. This is not a set of rules. However failure to follow any of these principles may result in suspension or expulsion from Ibero without reimbursement of any prior expenses (such as tuition, cafeteria, clubhouse, extended care, or enrollment fees). If every member of the community participates in these principles we will be on our way to creating a true community capable of fostering integral development, and it will be easier for our students to reach fulfillment and happiness. Everyone benefits when someone lives well.
The 20 principles of the Ibero Community are: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Live with joy. Maintain visual contact with others. Always celebrate the positive. Be open to and respect differences in ideas, thoughts, and beliefs. Live with a sense of gratitude. Maintain an attitude of courtesy, kindness, and helpfulness. Be responsible, orderly, and disciplined. Call each person by his or her name. Keep yourself clean and presentable. Observe the rules of etiquette in the cafeteria: don’t put your elbows on the table, sit correctly, use silverware and napkins, don’t play with your food, don’t speak with a full mouth, don’t throw food. Take your plate and glass to the proper area. Clean the space that you have used.
11. Perform a random act of kindness at least once a week. 12. Boys, behave as gentlemen. Girls, behave as ladies. 13. Express your thoughts, ideas, or feelings in a respectful manner. 14. Behave in such a way that you will not foster regrets. 15. Learn from your mistakes and move forward. 16. Always be honest. 17. Be the best person that you can be each day. 18. Live each moment to the fullest. 19. Be punctual. 20. Fulfill your responsibilities, both at school and at home.
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Evaluation and grades IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Grades are based on daily work, class participation, homework, quizzes, tests, special projects and presentations.
Preschool
Elementary
Toddlers and K3 students will receive
Parents will receive a monthly report
daily evaluations.
informing them of their child’s progress.
Students in K4 and K5 will receive
Report Cards are sent out once every two
weekly evaluations.
months.
Report Card: Toddlers, Prekinder and
Honor Roll. Students with an average of
Kindergarten students will receive a
90 or above are listed in the honor roll.
report card once every two months informing parents of their progress.
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Rules IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
The opportunity to develop a strong and stable character can only exist in an atmosphere of positive discipline. At Ibero Academy we are convinced that the most effective rules allow the student to become conscious of his or her acts, responsibilities, and attitudes.
or a disciplinary sanction, depending on the severity of the offense. A student may be suspended or expelled for particularly serious incidents without prior warnings or sanctions., and parents will not receive a refund of any expenses (such as tuition, cafeteria, clubhouse, extended care, or enrollemnt fees).
Acts become experiences that provide an excellent opportunity for students to discover and recognize the consequences of his or her actions.
General Rules
The purpose of this manual is to outline and enforce the rules that must be followed in an environment of respect among all members of our educational community.
Ibero Academy’s rules are founded on an education in freedom, where each child learns to make him or herself responsible for the order, cleanliness, and discipline of his or her life and, by extension, of his or her home, community, and school.
By “discipline”, we mean the positive conduct that must be observed to gain from a learning environment. The end result of discipline is not only that the student has learned, but that all people involved have had their expectations met.
To achieve these objectives it is necessary to create a program that attends to all needs and is enforced by all. Our program is an intentional and systematic effort to identify and promote those values and virtues that are fundamental to the development of good character and a well-defined personality committed to self-discovery.
Ibero Academy will always use positive discipline. Discipline of your child will be age appropriate, and done in a firm, loving and consistent manner. There will be no physical or verbal punishment. Methods of discipline may include: separation from the activity, discussion of the behavior, redirection to another activity, or time out for the children three years or older. Time out is used as a last resort, and will only last as long as it takes for the child to regain control. Detention or suspension may be applied if necessary. If your child is having a severe behavioral problem that we feel we cannot handle, or if the problem is causing physical or emotional harm by disrupting the other children, the student will be required to seek emotional or mental assistance.
We understand that discipline is only part of the equation. At Ibero Academy we strive to create situations in which our students can learn these rules in an environment that is both consistent and firm, but full of respect. In the sections that follow we will lay out the rules that we expect students will observe as members of our community. It is important to keep in mind that breaking any of these rules may result in the student receiving a warning
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Rules IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Within the Classroom
All students are responsible for interacting with teachers and other students in a respectful manner. Each student must be committed to fostering a positive learning environment for him or herself and for his or her classmates. For this reason: All students must use appropriate language when addressing classmates, teachers, or any person that is visiting the classroom. Students should raise their hand when they wish to speak. Shouting, waving, or other exaggerated gesturing is prohibited. The criticizing, pressuring, or bullying of any classmate is prohibited. All students have the right and the liberty to express their ideas, thoughts and opinions in a respectful and orderly manner. Students must remain within the classroom and wait for their teacher at all times. Students must pay attention to their teacher’s explanations and classmates’ comments. Students must finish their work in the time and in the manner assigned by the teacher.
Horseplay, or any form of disorderly play, is prohibited within the classroom. Students are responsible for keeping their classroom clean and in good condition.
Common Areas Students must conduct themselves respectfully in all common areas.
Extended Spaces
By “extended spaces” we understand all spaces where students of Ibero Academy participate in an official manner. These include: school trips, field trips, excursions, tournaments, or sports exhibitions. Students are required to observe the same rules that apply on school grounds. The teacher(s) or coach(es) in attendance have authority to apply the same sanctions that they could apply if the event taking place at Ibero Academy.
Student Code of Conduct
The teacher is responsible for order, cleanliness, and discipline with the assistance of his or her students. For this reason:
Students may complain if they feel that they have been treated unjustly or been harmed by any member of the Ibero community. Students should approach their section coordinators, or administrators with their complaints.
All students must keep their work area, cubby, backpacks, etc, clean and orderly. Students should avoid consuming food, beverages, candies, or other snacks during class.
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Rules IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
photo cameras, playing cards, games of chance, weapons of any type, toys of any type, and any other item that is not specifically designed as a learning material within school grounds at any time.
Stealing, cheating, plagiarizing and destroying property are considered serious offenses. Students of the opposite gender must respect each other and avoid inappropriate physical contact. Students must avoid physical, verbal, or psychological acts that may hurt another. Bullying, criticizing, or making fun of another student is considered a serious offense. Participating in any fight within school grounds or extended spaces, stealing, deploying stink bombs, ink bombs or other dangerous artifacts, disrespecting teachers, students, or parents, and destroying property are all considered serious offenses. Students may not consume alcohol or any drug on school grounds or enter Ibero Academy if he or she has consumed alcohol or any drug.
Punctuality and Attendance Students must arrive at their classes and other activities on time. Students that arrive more than ten (10) minutes late will not receive any credit for classwork and exams on that day. If a student is absent for one or several days you must comply with the following: 1) bring a note from the doctor during the time of absence, or 2) parents contact the teacher or coordinator that they will be tardy at least one day in advance. There are no excused absences, but students may be absent as follows: Toddlers, K3 and K4: 6 days per year. Kinder and Elementary: 5 days per year. All doctor’s appointments should be made after school hours. If you have made a doctor’s appointment in the morning, please bring your child back to school to avoid an “absent” day. For Toddlers, K3 and K4, please schedule after 1:00 PM. For Kinder and Elementary students, please schedule after 3:00pm.
Cell Phones, New Technologies, and Other Items
Students may not use electronic mediums to access information containing pornographic, violent, or other inappropriate themes. Students are not allowed to access social media during school hours using cell phones or other electronic mediums. Cell Phones in Elementary and Preschool: Students may not use cell phones under any circumstances. Students may not introduce hats, sunglasses, jewelry, cell phones, electronic, games, iPods, mp3 players, video cameras,
Academic Standards
Students are responsible for turning in their classwork, homework, and projects on time. Failure to do so may, at the teacher’s discretion, lead to a disciplinary sanction in addition to a lower grade. Students are responsible for bringing all materials, books, and other items needed to complete their school related
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Rules IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
work and activities. Failure to do so may, at the teacher’s discretion, lead to a disciplinary sanction in addition to a lower grade. Each student is responsible for taking proper care of his or her personal items, uniform, laboratory materials, backpack, shoes, and other objects in his possession. Students are not allowed to receive forgotten materials, school work, or other items during class time. Parents are not allowed to bring any forgotten school backpacks, uniforms, or materials. Ibero Academy aims to help students understand the meaning of being responsible for your person and belongings. The classroom area is for the exclusive use of students, teachers, and staff. If parents wish to discuss any matter relating to their child they should request a meeting with the section coordinator or an administrator.
Boys
Of all grade levels, hair brushed, neat (not to fall in face). No piercings. No tattoos. No hair colors. Nails clipped. Girls Groomed, pulled back with clips or ties. No piercings. No tattoos. No makeup. No hair colors. Nails clipped. Students that fail to observe these rules will receive a disciplinary sanction. Moreover, they will be required to comply immediately. Students arriving at Ibero Academy without a full uniform, as prescribed herein, shall be subject to a disciplinary sanction.
Personal Appearance
Students should be clean and presentable every day. They must observe the following:
Consequences Disciplinary Report (Orange Slip)
Suspension Report (Green Slip) A Suspension Report may be issued without a student having incurred prior sanctions if the Disciplinary Committee so determines. The decision will be based on the nature and gravity of the violation.
A student may receive a Disciplinary Report when his or her conduct does not comply with the rules set forth herein. Warnings are delivered in the form of an orange slip. On the third warning, the student will stay after school for 30 minutes doing extra work. A student receiving three (3) Disciplinary Reports will, upon a further violation, receive a suspension report.
A Suspension Report prohibits the student from attending classes and extra-curricular activities for one (1) to three (3) days. Homework, tests, projects, and other school
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Consequences IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
work that would be turned in during this time will not be accepted for credit, but must still be turned into the teacher. If such work is not turned in, the teacher may, at his or her discretion, decide not to accept work assigned for the period ranging from the day after the suspension to the end of the current section.
where the reason for the report is explained and the form is signed and placed in the student’s record. The student and his or her parents are encouraged to visit with a therapist or psychologist to explore the incident. It will be the parent´s responsibility to pay for any damage to the property of the school that the student might have incurred.
Upon the issuance of a Suspension Report, parents are convened to a meeting where the reason for the suspension is explained and the form is signed and placed in the student’s record. The student and his or her parents are encouraged to visit with a therapist or psychologist to explore the incident. A student receiving three (3) Suspension Reports will, upon a further violation, be expelled if the Disciplinary Committee so determines.
Upon obtaining three (3) Principal´s Disciplinary Reports, the student will be ineligible to receive a Certificate of Good Conduct at the end of the school year and, he or she will upon committing a further violation of any type, be permanently expelled.
Permanent Expulsion
A student may be permanently expelled without having incurred prior sanctions if the Disciplinary Committee so determines. The decision will be based on the nature and gravity of the violation, such as causing physical or emotional harm to other children. Students on probationary status may be permanently expelled for any violation of these rules. Ibero Academy will not reimburse any expenses (such as tuition, cafeteria, clubhouse, extended care, or enrollment fees) incurred before the student suspension.
Principal´s Disciplinary Report (Yellow Slip)
A Principal´s Disciplinary Report may be issued without a student having incurred prior sanctions if the Disciplinary Committee so determines. The decision will be based on the nature and gravity of the violation. Upon the issuance of a Principal´s Disciplinary Report, parents are convened to a meeting
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Procedures for Handling Emergencies IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Emergency preparedness plan
The Principal or Secretary (if Principal is absent) will be in charge of communicating to: • The emergency telephone number that is on file with us. • Local authorities (such as fire, law enforcement, emergency medical services, health department). • Parents/Guardians
An emergency preparedness plan is designed to ensure the safety of children during an emergency by addressing staff responsibility and facility readiness with respect to emergency evacuation and relocation. The plan addresses the types of emergencies most likely to occur in our area including but not limited to natural events such as tornadoes, floods or hurricanes, health events such as medical emergencies, communicable disease outbreak, and humancaused events such as intruder with weapon, explosion, or chemical spill.
Severe Weather / Tornadoes
If severe weather is forecasted for the local area, the center will be closed using the discretion from Ibero Academy administration. If children are at school, and severe weather occurs, then teachers and children move into the designated safe area, which is each classroom’s restroom. Children will be trained to leave everything as is and walk to the designated safe area. Teacher will be responsible to bring a cell phone into the safe area and count the children in attendance at the time of the emergency. Severe weather drills will be held every 3 months.
Evacuation (Fire)
In an emergency, the first responsibility of teachers and staff is to move the children to a designated safe area which will be the soccer field. Children will be trained to leave everything as is and walk to the designated safe area. Teacher will be responsible to turn off the classroom lights after she is sure there is no child in the classroom or restroom. An emergency evacuation and relocation diagram will be posted in each classroom and every public area. Teacher will be responsible to count the children in attendance at the time of the emergency. Fire evacuation drills are held each month. The procedure for putting out fires is to first evacuate students from the area. If the fire is small, a teacher may use a fire extinguisher to put it out after children have left area.
Floods, Blizzards, or Other Natural Disasters
In the event of other natural disasters such as a blizzard or flood conditions, a staff person will notify parents as soon as possible to come and pick up their children. When parents cannot get to the school due to severe weather, children must stay at the school under supervision of a staff member. Necessary arrangements must then be made concerning meals, sleep, etc.
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Intruder
including:
• Parent and emergency contact telephone numbers for each child in care. • Authorization for emergency care for each child in care. • The child tracking system information for children in care.
In the event of an unwanted or armed person entering the building, teachers will be alerted by a distress code over the announcement system. All teachers must be aware of the distress code and practice moving the children into the designated safe place, which is each classroom’s bathroom. Children will be trained to leave everything as is and walk to the designated safe area. Teacher will be responsible to bring a cell phone into the safe area, count the children in attendance at the time of the emergency, and lock the door behind them for safety. The police will be notified by the principal, or school secretary if the principal is absent.
Teachers and staff are expected to act in a calm manner in order to avoid anxiety on children. The receptionist will be in charge of turning off the lights of all the public areas. The Child Care Director will practice a fire drill every month. The children must be able to safely exit the building within three minutes. The Child Care Director will practice a severe weather drill at least once every three months. The Child Care Director will document these drills, including the date of the drill, time of the drill, and length of time for the evacuation or relocation to take place. The drills will be done at different times during the day to be able to include various children and employees engaged in different activities.
Power Failure
Ibero Academy equips each classroom with a flashlight, in addition to having outside light from windows. When the temperature drops below 68 degrees Fahrenheit, staff and children will put on their coats. A staff person will notify the power company of failure after 20 minutes of no power. If the school’s power is not returned in 2 hours, then children’s parents will be notified.
Emergency evacuation and relocation diagram
The emergency evacuation and relocation diagram will be posted on every classroom and public area at the child-care center and will show the following:
Missing Children
If a child is missing while at the center or on a field trip, teachers and administration are notified to assist in searching the premises for the child. The child’s parents are notified immediately. The administration will call the local law enforcement agency and provide the following information: Child’s name, Date of birth, Height, Weight, Descriptions of unique identifiers, and Time/Place of when the child went missing.
• A floor plan of the child-care center. • Two exit paths from each room, except on the 3 rooms that open directly to the outdoors at ground level. • The designated location outside of the childcare center where all caregivers and children meet to ensure everyone has exited the childcare center safely. • The designated location inside the child-care center where all caregivers and children take shelter from threatening weather.
Teachers and staff will be responsible to evacuate or move to designated safe areas with the essential documentation
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Procedures for Handling Reports of Child Abuse or Neglect: IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Definitions of Abuse, Neglect, Exploitation
primary purpose of the investigation shall be the protection of the child. (c) A state agency shall adopt rules relating to the investigation and resolution of reports received as provided by this subchapter. The Health and Human Services Commission shall review and approve the rules of agencies other than the Texas Department of Criminal Justice, Texas Youth Commission, or Texas Juvenile Probation Commission to ensure that those agencies implement appropriate standards for the conduct of investigations and that uniformity exists among agencies in the investigation and resolution of reports.
“Abuse” means an intentional, knowing, or reckless act or omission by an employee, volunteer, or other individual working under the auspices of a facility or program that causes or may cause emotional harm or physical injury to, or the death of, a child served by the facility or program as further described by rule or policy. “Exploitation” means the illegal or improper use of a child or of the resources of a child for monetary or personal benefit, profit, or gain by an employee, volunteer, or other individual working under the auspices of a facility or program as further described by rule or policy. “Neglect” means a negligent act or omission by an employee, volunteer, or other individual working under the auspices of a facility or program, including failure to comply with an individual treatment plan, plan of care, or individualized service plan, that causes or may cause substantial emotional harm or physical injury to, or the death of, a child served by the facility or program as further described by rule or policy. (b) Except as provided by Section 261.404, a state agency that operates, licenses, certifies, registers, or lists a facility in which children are located or provides oversight of a program that serves children shall make a prompt, thorough investigation of a report that a child has been or may be abused, neglected, or exploited in the facility or program. The
Reporting Abuse or Neglect (by Staff Members)
Child care providers and school personnel are required to report of any suspected child abuse or neglect inside or outside of school premises. Suspicions must be reported within 48 hours to the Department of Family and Protective Services, at 1-800-252-5400. Failure to report suspected child abuse or neglect is a misdemeanor punishable by imprisonment of up to 180 days and/or a fine of up to $2,000 (Texas Family Code, Chapter 261). Reporting suspected child abuse to the Ibero Academy principal, school counselor, or superintendent will NOT satisfy a staff member’s obligation under this law. A report of child abuse or neglect is confidential and immune from civil or criminal liability under the stipulation that the report is made “in good faith” and “without malice.”
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Responding to Informal Allegations of Child Abuse or Neglect :
The principal with use good judgment based on the case and recommendations from CPS regarding placing the accused staff person on leave, notifying other parents and staff in the program, and communicating with media sources. All staff will be reminded of professional confidentiality practices and refrain from speaking to the media, parents, or others about the investigation.
If an Ibero Academy staff member has been accused of abuse or neglect of a child in the program, the principal will immediately become involved to meet with parents, document the details of the incident, and discuss what steps will be taken. If appropriate, the principal will meet with the child to discuss the incident, using openended questions. The principal will meet with the staff person separately to discuss the details of the incident. If inappropriate treatment of a child is determined, the principal will set goals for appropriate care and a timeline for seeing improvements in the staff member’s actions. If abuse or neglect is determined, the principal will report suspicions to Child Protective Services.
After CPS completes the investigation, the following actions may occur: Ibero Academy will terminate the staff member’s employment if maltreatment has occurred. If the investigation is inconclusive, Ibero Academy will make a judgment about the staff member’s employment based on the child’s well-being, parent and staff concerns, and possible future allegations. If the investigation clears the staff member of maltreatment, then Ibero Academy will assist the staff member in returning to work and supporting a trusting relationship between children and families.
Responding to a Report of Child Abuse or Neglect Filed by Child Protective Services (CPS) :
The principal will follow instructions from Child Protective Services (CPS) or law enforcement.
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Miscellaneous IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Holidays
Drop Off and Pick Up
Holidays will be marked in the Monthly Calendar published at www.iberoacademy. com. These are determined by the El Paso Independent School District. Ibero Academy recognizes both traditional American holidays such as Labor Day, Thanksgiving (1 week), Christmas & New Year’s (2 weeks), Spring (1 week), Summer (2 months) and Memorial Day as well as observances from other cultures, with parties and educational presentations. Ibero Academy reserves the right to close at any time at the administration’s discretion due to inclement weather. If Ibero Academy does close due to bad weather conditions, it will be posted on our web page and Facebook, as well as announced on the local TV channels.
K5 and Elementary students must be dropped off at the front door 15 minutes before class starts. A teacher will be at the building entrance to assist students to get out of their vehicles. We ask that parents stay in their car. For pickup, these students will be waiting for their parents at the main entrance lobby and will be escorted to their authorized family member’s vehicle. Toddlers, K3 and K4 parents may park their vehicles and walk their child to class. The student is also welcomed to walk to his/her classroom independently. Toddlers, K3 and K4 parents must park their vehicles and pick up their children from their classrooms. Do not forget to sign-out every day. Children will only be released by their teacher to their parents or people authorized by the parents to pick them up. All children arriving or leaving before and after school hours will need to be signed in at the time of arrival and signed out at the time of departure. If someone else will be picking up your child, this person’s name needs to be on file (Enrollment Form). If someone other than the persons on the list will be picking up your child, please notify Ibero Academy in advance. Please notify the front desk of who will be picking up your child. They will be required to show ID upon pick up. If you wish to discuss any matter, please request a meeting with the person responsible for that area.
Birthdays
Parents that wish to celebrate their child’s birthday at school may bring in a healthy, store-bought treat, such as small to medium whole-grain muffins or cupcakes with no frosting. Food high in fat, sugar, or salt content is not allowed. Please do not bring in drinks. The celebration will take place during recess. Party decorations and gifts, such as flowers, balloons, or favors, are not permitted at school. Please let your child’s teacher know at least three days in advance. If you wish to send invitations for a party outside of school, we ask that you invite all of your child’s classmates.
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Miscellaneous IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Security
per minute will be assessed for pick up after 6:00 PM. If you have not called or arrived to pick up your child by 6:00 PM, Ibero Academy will be calling the emergency contacts listed on your Enrollment Form. If we are unable to reach you or an emergency contact, Ibero Academy will notify the local Department of Human Services. Please make every effort to pick up your children promptly.
In order to control the persons that are allowed to enter the school grounds, Ibero Academy is equipped with a SMART CARD READER at the main entrance. Every parent or family member that needs to have access to the building is required to have a Smart Card. Please buy as many as you need at the front desk for $15.00 each. This is a one-time only expense. If lost or damage you will have to replace it with a new one. School building is closed at all times.
Cafeteria
You have the option of buying meals or sending your own meals. We offer two options to purchase meals: daily cafeteria meals, or ten (10) meals that you can use as you like. If you are selecting 10 meals, fill out the meal calendar and specify which meals you prefer. Food from home must be healthy, such as vegetables, fruits, whole wheat breads, meats and grains. Junk food, or food with high content of fat, sugar, or salt (such as potato chips, candy bars, and sugary drinks) are not allowed. Please label water bottles or containers from home with your child’s name. Please do not send food for sharing during lunchtime with other children. Please pack lunches that do not require heating or refrigeration.
Traffic
Please keep in mind that the entrance to the school is on Westside Drive and the exit is Upper Valley Road. Upon entering school grounds, we ask that you drive carefully (10mph) and observe all traffic signs. Please form a single line and wait for your turn when picking up or dropping off your child. Students must travel in the backseat and wear seatbelts.
Extended Day
Extended day hours are from 7:30 AM to 6:00 PM. Ibero Academy charges $5.00 for each hour that your child stays. It is required that preschool children take a nap or rest every day. You may bring a blanket from home that is labeled with your child’s name. Students in extended day are provided an afternoon snack. Students remaining in Extended Day care are returned to their parents inside of the school. Parents must pick up and sign for their child inside the school. A late fee of $5.00
“Tiendita” is every Friday. Students may purchase any beverage or snack offered by the school. Prices range from $0.50 - $2.00. Please be sure to send your child with money in an envelope or small wallet with their name on it. If your child is under 4 years old, please do not send the following food items to school: hot
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Miscellaneous IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
dogs, whole grapes, nuts, popcorn, raw peas, hard pretzels, raw carrots, or meat larger than swallowed whole.
administered. Please call Ibero Academy before you child’s scheduled arrival time, if he/she will be late or not attending that day. If your child requires immediate medical attention, you will be contacted regarding emergency care. If we are unable to reach you, your child will be transported by ambulance to the appropriate medical facility. All costs incurred will be your responsibility.
Ibero Academy protects children with food allergies from contact with the problem food. Please make sure you notify the school of any allergies on the Enrollment Form. The school will post information in the food preparation area and in the areas of the facility that the child uses as a visual reminder to all those who interact with the child during the day. Ibero Academy is a Peanut-Free Zone.
Registration Requirements
Regarding immunization records, the following medical information is required within one week of registration: 1) A copy of current immunization records, 2) Licensed physician’s examination statement, 3) Emergency information, including doctor and hospital contact information, and 4) A copy of your child’s birth certificate.
Club House Activities
The student may choose to enroll in Piano, Soccer, or Painting, each activity lasting one hour.
Go Center
Along with a full medical examination, every student will be required to complete a TB test and provide a copy of the results. Hearing and vision screening will be performed at the school during the month of April for students 4 years and older, with a fee of $15.00.
The K5 and Elementary students may choose to enroll in Ibero Academy’s Go Center. In this place, students will receive assistance and guidance with their daily homework and/or special class projects. The Go Center will be open Monday through Thursday from 3:30 PM to 4:30 PM.
All parents must submit a complete Enrollment Form along with Enrollment Fee of $200.00 and Building Fee of $120.00 to be assured of a space in the group. This is an annual nonrefundable fee. If policies change at Ibero Academy, parents will receive a written or digital notification at least two weeks in advance.
Illness & Medication
Parents should not bring sick children to the school. Children who appear ill upon arrival will not be admitted. If a child becomes ill while at school, the parent will be contacted and required to make immediate arrangements to pick up the child. Medication will not be
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Miscellaneous IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Sending Money
for contact with children. Reptiles are not allowed in the classroom for risk of salmonella infection.
Money for snack bar (“Tiendita”), trips, photographs, etc: please send the exact amount with each student (we cannot be responsible for change, and we cannot accept joint payments for siblings) in a closed envelope specifying: the student’s name, grade, amount, and intended purpose.
Parent Involvement
We welcome any parent questions, concerns or complaints about your child’s care. Ibero Academy aims to be in a partnership with you as your child grows. Please contact Ibero Academy or stop by the office with any questions. Parents are welcome to participate as Classroom Parent Representative by enrolling during the Orientation Meeting or by asking the teacher.
Field Trips
Field Trips will be organized by the school only to educational places, such as the zoo or museums. A signed permission consent form from parents must be turned in, including permission to transport the child. There are specific rules to follow for field trips. Field trips will not include Toddler students. If your child cannot join on the field trip, he/ she must attend school. Each classroom teacher will select parents (maximum of 5) to accompany the class on field trips. When selected, Ibero Academy expects parents to follow the directions of the classroom teacher, help to keep children organized and respectful, and represent our school by modeling well-mannered behaviors for students to imitate. Parents helping with transportation must go: school-destinationschool only.
Communication is a priority to establish a good relationship between parents and school. You will be responsible for acknowledging the information. Ibero Academy will inform parents through: • E-mail, please check often • Web page: www.iberoacademy.com - Go to Parents Login (top far right) - Username iberoparents - Password: academy • Monthly calendar • Facebook • Newsletter and Memos
Campus Safety & Health Standards
Ibero Academy may have animals for the students to see. The animals will be contained in a secure place and have documentation from a veterinarian or animal shelter, showing that they are fully immunized and suitable
Parents will be informed in writing regarding the child’s well-being during the day as well as any incident or accident that may have
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Miscellaneous IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
happened during school hours. Daily schedules are posted in every classroom, showing times for lunch, toileting, outdoor play, and rest. Children are required to wash their hands after toileting and before eating. Please do not bring toys from home. Ibero Academy will not be responsible for toys lost, stolen, or damaged. The only time children are allowed to bring a toy is when a teacher has set aside a day for show and tell. Television viewing will be limited. Programs will be limited to educational or musical programs, and may be viewed from time to time. Full length children’s movies, such as Disney movies, will be seen on designated “movie day.”
receptionist for a copy. Instructions on how to contact the local licensing office, PRS child abuse hotline, and PRS website will be posted at the school entrance. Ibero Academy is located within 1,000 feet of a gang-free zone, where criminal offenses related to organized criminal activity are subject to harsher penalty. Ibero Academy is also a smoke-free facility, including the outdoor campus and parking lot. The staff and management of Ibero Academy are required by law to report all cases of suspected child abuse or neglect. It is a responsibility Ibero Academy takes very seriously. If you are under the influence of alcohol or an illegal drug, please send someone else to pick up your child. By law, Ibero Academy must release your child to you, but we will notify the police and/or Texas Department of Family Protective Services if we suspect that you are under the influence.
When public health authorities recommend the use of insect repellents due to high risk of insect-borne disease, only repellents containing DEET. Staff may apply insect repellent no more than once a day and only with written parental consent. Parents are responsible for providing the repellent.
In an emergency, the first responsibility of the staff is to evacuate the children either to the playground area or to the parking lot, depending on the specific classroom.
If your child is in diapers or pull-ups, you will need to provide these items, as well as wipes, a change of clothing, and any ointments. When your child shows signs of readiness for toilet training, this will be done in a relaxed manner and in cooperation with you.
Ibero Academy reserves the right to revoke admission and/or services to any child or family from the program who does not abide by the policies set forth. Ibero Academy will not reimburse any expenses incurred before the student suspension.
Parents are welcome to review a copy of the minimum standards and the licensing inspection report at any time by asking the
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Tuition and Fees IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
The tuition payment program consists of ten (10) monthly payments from August to May. Payments must be tendered within the first five days of each month. Payments later than the fifth day of the month will incur a late fee of $25.00 per student.
will be adjusted from time to time to account for holidays and school breaks and this will be reflected on the monthly calendar. It is our policy to maintain the monthly sums due at a constant level throughout the school year. In case of severe macroeconomic instability requiring rebalancing, we may adjust fees to better reflect the present circumstances.
There will be a $35.00 fee for returned checks. Your check will be returned to you after the amount of the check has been paid, along with the $35.00 fee. If more than two checks are returned within 6 months, you will be required to pay cash at all times. If payment has not been tendered by the last day of the month, the student may be suspended. The due date
If your child will be absent from school for a specified length of time and you plan to return, monthly tuition fee should be covered in full in order to keep your child’s space. Otherwise, the student will be withdrawn from school.
Yearly Fees
MONTHLY Fees
Annual Enrollment Fee
$ 200.00
Toddlers
$ 515.00
Annual School Supplies
$ 100.00
Pre-Kinder
$ 515.00
Annual Building Fee
$ 120.00
Kinder
$ 560.00
Single Lump Sum (includes 10%)
Elementary
$ 560.00
Toddlers & Pre-Kinder
$ 4,635.00
Late Fee per student
$
25.00
Kinder & Elementary
$ 5,040.00
Returned check
$
35.00
Discounts: We offer a 10% discount on monthly tuitions for siblings of enrolled students. OTHER Fees
Text Books English AND Spanish Prices are subject to change.
Toddlers 2 Pre-Kinder 3 Pre-Kinder 4 Kinder Elementary
Monthly Extended Day
$ 100.00
Monthly Extended Day
$ 200.00
Cafeteria (daily)
$ 132.00
Cafeteria (10 meals)
$
(until 3:00 PM)
$ $ $ $ $
50.00 100.00 140.00 200.00 350.00
(until 6:00 PM)
ClubHouse Activities (monthly) $
3 day program for Toddlers only $309.00 www.iberoacademy.com 28
60.00 60.00
Forms of payment IBERO ACADEMY | 2015-2016 PARENTS’ MANUAL
Enrollment Fees and Tuition: Paid at the school. We take credit and debit cards, checks and cash.
Other Services: Private Tutoring Starts at $15.00/hour and varies by grade level, must be paid every month at the school.
Uniforms, Books, Materials, Extended Day, Clubhouse Activities. Paid at the school.
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