FINANCE Camp/Excursions/Sport/Tour/Activity This form must be completed if a cost is associated with an excursion, activity, camp, tour, day-trip etc. If you require any assistance with costings see the Finance Department. (Shauna Kay or Chris Lewis) All invoices must be addressed to: finance@adelaidehs.sa.edu.au REASON FOR FINANCE – CONFERENCE / PROFESSIONAL LEARNING / EXCURSION / EVENT / TOUR / ACTIVITY / CAMP
DATE / S OF CONFERENCE / PROFESSIONAL LEARNING / EXCURSION / EVENT / TOUR / ACTIVITY / CAMP
LEARNING AREA COORDINATOR / MANAGERS NAME / PERSON ORGANISING PERSON/S ATTENDING
THINGS TO REMEMBER If there is a cost involved – Finance need to sight the letter to parents / caregiver to make sure it complies with ATO requirements regarding the GST. The Commitment to Pay clause must be included on paperwork. This is a requirement associated with excursions and camps where a cost is involved. Correspondence should not be made with parents / caregivers until Finance approves the letter to parents. All monies must be finalised at least 24 hours prior to excursion / activity / tour / sport / activity. Attach all invoices and relevant documents. Attach all relevant travel / transport forms (talk to Finance about travel forms)
APPROVED Business Manager (Shauna Kay / Chris Lewis) Finance Assistant Principal (Mark McLeod) Assistant Principal
DATE
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