GPS On-Site Scan Services

Global Publishing Solutions Your Worldwide Communications Partner

On-Site Scanning

Portable Digital Asset Capture Document Scanning On-site Paper to PDF Document Conversion

Document Scanning, Image Processing, Indexing and Archive

GPS provides a complete solution for scanning, indexing and PDF conversion of your business processes documents.

Your paper or microfilm-based originals are quickly transformed to digital format, providing instant access through searching and retrieval.

GPS works with you to determine that level of sophistication in the capture conversion process your project requires to achieve the appropriate seachability.

GPS offers on site;

GPS processing includes;

• High speed scanning full duplex batch scanning • Image batch processing for B&W and color formats • Strong support for PDF technology • Integrated output to CD-ROM • Easy to learn user interface within Adobe Acrobat Reader • Efficient and simple navigation within large amounts of data

• Raster and PDF • Image clean up (Deskew, dirt and hole punch removal) • Barcode printing and detection • Direct image processing (simple batch) • List builder and validator to automate scanning QC • Bates stamping module • Forms extraction (zone OCR) • Indexing with unlimited user-definable fields • Powerful QC features, incorporated throughout workflow for high level of quality assurance • State-of-the-art imaging technology and PDF conversion with searchable output • CD publishing module with royalty-free retrieval application with index search capability

GPS creates sophisticated PDF files that can be used in any environment: • Searchable (text through OCR) • Embedded Metadata • Bookmarks • Accurate display of scanned images • High quality printable output • Archive (CD-ROM, DVD, Networed Servers, Database)

Document scanning and imaging starts with preparation and planning with the big picture in mind. Regulatory requirements or the need for a more efficient business process ask for automation, ease of access, search capability, a sensible workflow and security - contact us for a consultation and quote for.

• Cost Analysis & Assessment, analysis • File Conversion of paper document or images • Indexing and metadata capture • Optical Character Recognition (OCR) • PDF conversion for on-line and/or print destinations or Document Management Application Integration

Scanning…Easy as 1-2-3!

1. Contact GPS 2. Conduct a Project Survey 3. We convert and deliver

Scanning Documents…

Easy as 1-2-3!

Convenience Converting your paper documents through GPS is simple. As your one-stop shop for on-site scanning, we make things easier for you by: • Determining your scanning and document preparation procedure • Planning how the documents will be used once the conversion is complete • Providing sample conversion for your testing • Project managements and training on how to use the searchable archive • Coordinating preventative maintenance and backup

Cost Effectiveness The scanned documents can be converted for both on-line viweing & high quality print through GPS. GPS is your logical choice because; • GPS has a systems, expetise and experience to make a ‘mini-Google’ from your paper documents • GPS has multiple remote scanning shippable systems to deliver to your facility • Everything is included • Documents can be retired and destroyed, freeing up valuable storage space

Your Personal Office Assistant Our conversions “future proof” your documents, as we produce quality work that far supersedes all others, are reliable and are guaranteed your digital documents will be accessable and printable. It is not just a Service, it is your personal office assistant. We make sure it is: • Simple to Administer • Customizable to your Workplace • Environmentally friendly • Versatile

Your Worldwide Communications Partner GPS is the Department’s worldwide communication partner to provide high quality, worldwide print and pre-media solutions. With service centers in Washington, D.C., Manila,Vienna, and Cairo, GPS is positioned to be a key player in the Secretary’s Transformational Diplomacy initiative. More importantly, GPS exists with one sole purpose, to meet the service needs of other offices. Our success is measured by the satisfaction of those we serve who we view not as customers but as partners in achieving the goals and mission of the Department and Government we serve. GPS welcomes the opportunity to serve your needs, so please contact us in any of the following ways:

By E-Mail: General Inquiries: gps@state.gov Copier Support: gpscpm@state.gov Stock Publications: customerservice@gps.state.gov

By Phone: GPS Headquarters (WDC): 202-647-7470 GPS Manila: + 63 2 301 2000 ext. 2721, 2830, 2832 GPS Vienna: +43 1 31339 2974 GPS Cairo: +2 2 27972314

By Web: For information and services, visit us at:

www.gps.state.gov For copier supplies, go to:

gpsweb.a.state.gov/aspnet/copiers/requestsupplies.aspx

Washington

Manila

Vienna

Cairo