General Questions
Local Committee
AIESEC en Concepci贸n
Name of the conference you want to organize
DriveCo 2012
Contact to person responsible for bidding
Nicol谩s Wuth LCVP F&L
Organizing from EB
Sebasti谩n Le贸n
Nicolas.wuth@aiesec.net 99387237
sebastian.leon@aiesec.net 95028634
LCP
Motivation Why have you decided to apply? We want to organize DriveCo Congress 2012 because we want to show the essence of AIESEC in our city. It would be the first time we make an international conference in the city and we believe it is a unique opportunity to position AIESEC definitively Concepcion, Southern Chile and the rest of the country.
What will the benefits be for your Local Committee from organizing this conference?
Positioning of AIESEC in the city. Capitalization of partners. Leadership Development Opportunity for members of the LC (OC). AIESEC Concepci贸n positioning in the global network of AIESEC. Opportunity for members of LC who have had difficulties in attending Regional Congresses can finally live the experience.
Logistic Where is the venue (please specify name of the city, attach link to web page)? How can the delegates get to the venue (mention time of traveling, possible transport and distance in km, map of arriving there)?
Venue #1
LOS MORROS
Adress:
Calle Riquelme N°1 – Tomé Web Page:
http://www.bienestarbancoestado.cl/opensite_20090915094046.aspx Time of Travelling:
1 hr from Universidad de Concepción. Transportation:
Public transportation buses from Roosevelt Street next Universidad de Concepción. Cost: 2 Dollars aprox. Distance in km:
29,1 Km. from Universidad de Concepción.
Map of Arriving:
Pictures:
Venue #2
SOL DE QUILLÓN
Address:
Km. 2,5 camino Quillón Concepción. Web Page:
http://www.soldequillon.cl Time of Travelling:
1 hr 30 min from Universidad de Concepción. Transportation:
Bus (Camilo Henriquez Bus Terminal) – Cost: 4 Dollars aprox. Distance in km:
66,5 Km from Universidad de Concepción. Map of Arriving:
Please describe the venue (cost of venue – beds, meals and plenary rooms, number of places in venue, number and sizes of session rooms). LOS MORROS
SOL DE QUILLÓN
Beds:
Beds:
Meals:
Meals:
Plenary Rooms:
Plenary Rooms:
41 Rooms (Cabins and apartments) – Total Capacity of 240 people.
Cabins -Total Capacity of 200 people.
Breakfast, Lunch and Dinner.
Breakfast, Lunch, Dinner.
Rooms for seminars, conventions, workshops, etc.
2 Halls Conditionned Events for 60 and 150 people, also a Restaurant for 250 People.
Places in Venue:
- Dining Rooms. - Swimming Pool. - Sports Court. - Large Gardens - Cable TV - Wi-fi Internet
Places in Venue:
-Tennis court, basquetball and baby soccer -Table of ping pong, Taca-Taca -Infantile games and of hall -Ample Gardens and Green Areas -Free Wifi zone in all the enclosure
3. How can you provide technical requirements? (Beamers, printers, paper, screens)? For all the technical requirements we have an agreement with the University of Concepción including support and facilitation of all materials, tools and equipment that we might need. It is noteworthy that in the past there were conferences organized by the LC Concepción and there had never been problems in this field.
Local Committee Do you have experience in organizing national/regional conferences? Did you ever apply for organizing? If you organized conference before, please describe in 5 lines what did you learn and good case practices/bad case practices you had during that time. Yes, we did the SDL Pacific Congress in May and the Activating Congress in October, both of them in 2010. But in the last one, we won an award in CocoSur 2011 in Montevideo as “Olympic Organizer” for ‘’Realizing a High Quality Conference in ConoSur 2010”.
This experience told us a lot about compromise and looking for the needs of the delegates, because this was our focus and since that, we won the price. A GCP is having a company or supermarket that can give you all the stuffs so they are promoting itself in the Congress. A BCP was promoting late the con-
gress since we didn’t have the place yet, so we didn’t go companies to ask for sponsorships earlier, and when we have the place, it was too late. That’s why one of our proposals is having a big team and no one person for a charge and having an earlier OC so we can be more efficient.
How many members do you plan to have in OC team? Please describe shortly the ideal DRIVECO COORDINATOR
OC SALES OC SALES OC
COMMUNICATIONS
OC FINANCE
OC DELEGATES
OC LOGISTIC
OCP DriveCo: Team Leader Program member responsible for leading the Congress Organizing Committee. OC Sales: OC members of Congress responsible for selling the congress getting profit and cutting costs through sponsorship. OC Communications: OC member responsible for diffusion of the event.
OC Delegates: OC responsible for coordinating the delegations of the LC’s in Chile, Argentina, Uruguay and other country’s (not from Cono Sur). OC Finance: OC responsible of the Budget of the congress. OC Logistic: OC’s responsible in all the logistic during the congress. *OC members will not participate in any other functional area duiring the congress organization that will star in March.
What do you consider as the biggest challenge and problems that can appear during conference preparation? We want to involve as many outsiders at our event. This involves students from all over the city, university authorities of all universities in the city, businessmen from all over the city, leaders of NGOs across the city, city authorities and national media. We believe that our greatest challenge is to generate such a call to allow us to really generate a significant impact. We think that the biggest problem that can appear during the conference preparation is the late FEE payments and the unexpected delegates resignation. For delivering a good congress some services must be paid in advance, so for the OC it with well be very problematic to have an uncertain number of delegates and to deal with late FEE’s.
Partners How do you want to provide partners for the conference? Do you have any potential financial partners of the conference from your local market? Currently we have a very good relationship with potential partners that but we do not have a product that really interested them. We are certainly sure that with an Interna-
Listo of posible Partners Universities: UdeC, UBB, UDD, UCSC,DUOC. Transportation (Bus): Linea Azul, TurBus, Emebus. Business: Coca-Cola (Embonor), CCU, Arauco, CMPC, Lider, Santa Isabel, EVITA. Public Organizations: Innova, Corfo, Municipalidad, Gobernacion, Injuv. ONG: AtrĂŠvete hoy.
tional Event in the City we will definitely engage them, so for us the organization of this event is a unique opportunity to involve partners and capitalize them.
What is your idea to make conference self-financing and generating surplus for your Local Committee?
For the event to be self-sustaining we plan to do an aggressive sales strategy. This means that we plan to solve the majority of the costs through sponsorship. We will achieve this by having a team totally dedicated to organizing the event
from early April through December. That will have enough time to sell the event appropriately. Also we want to integrated all LC’s of ConoSur (especially Chile) to cooperate in the realization of this great event for the whole region.
Which extra activities are you planning to do for the conference (Gala event, Global Village, External Event-Forum)? Please describe it briefly. External Event Forum: External Forum with famous and important exhibitors. The idea is that theevent is of high quality and is covered by national media and that is also broadcast over the Internet via live stream the entire AIESEC network.
We will invite to his event:
City College Students. Authorities of the leading universities of the city. City authorities. Business representatives of the city. Public sector representative.