EVERYTHING YOU NEED TO KNOW ABOUT LIVING ON CAMPUS
LIVE WHERE YOU LEARN
OFFICE OF RESIDENCE LIFE
Table of Contents 1
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Residence Life Mission & Values
3
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Residency Policy
5
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Housing Options
12
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Meal Plans & Terms
14
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Living-Learning Communities
15
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Things to Bring
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Frequently Asked Questions
18
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Student Conduct
23
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Postal Service
24
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Important Dates
millikin.edu/residence-life
MISSION The Office of Residence Life encourages students to become democratic citizens, achieve professional success, and lead a life of personal meaning and value through a residential education designed to meet their diverse developmental and educational needs.
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M I S S I O N & VA L U E S
Promoting Safe, Healthy Student Communities Campus living is a key to a Millikin student’s experience. First-year students enjoy our Living-Learning Communities and traditional residential environments, while sophomores, juniors, and seniors gain independence in our luxury apartment community. The Office of Residence Life promotes inclusive, safe, and healthy student communities. Our Learning Outcomes include: • Develop positive communication strategies • Examine personal values • Deepen academic pursuits • Engage in service • Demonstrate interdependence • Value differences
Residence Life Professional Staff Residence Life "Pro Staff" are here to support Millikin’s residential communities. They are full-time, live-in, professional staff members who provide supervision and leadership in the residence halls. These staff members serve as campus resources, educators, counselors, student conduct officers, and are a part of the on-call emergency response team.
Resident Assistants (RAs) RAs are here to support each unique residence hall floor serving as mentors. They are upperclass students who are trained on campus resources, conflict resolution, University policies and procedures, and develop activities and programs for their floor.
Peer Mentors Peer Mentors are here to support first-year students. They are upper-class students who live on residence hall floors to assist new students as they adjust to campus, academic life, and advising. Peer Mentors are supervised by the Center for Academic and Professional Performance (UC 312).
Office of Residence Life Dolson Hall
217.362.6410 844.273.5266 orl@millikin.edu millikin.edu/residence-life
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Millikin Residency Policy Millikin University has a three-year residential requirement for full-time, undergraduate students.
All students must live in approved campus housing for at least three years, which includes: • University-owned Residence Halls (first-year students only) • The Woods at Millikin Apartment Complex (sophomore, junior, and senior students) • Approved Fraternity and Sorority Housing (must be a member of organization with University approved housing)
To live off campus, students must meet one of the following criteria: • Be 24-years of age or older • Be married (marriage license may be required) • Have dependents living with them full-time • Be of senior standing (88 credits or more AND by matriculation, beginning their seventh Millikin semester) at the beginning of the fall term
• Live within a 40-mile radius of campus, living with a parent/guardian, and submit required paperwork
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Special Notes: • Students who meet one of the criteria MUST submit an off-campus petition to the Office of Residence Life annually. • Students who do not meet the criteria, and/or who fail to submit an off-campus petition as directed, will be assessed an off-campus living fee. The off-campus living fee is equal to the average room rate in a given academic year. For the 2018-2019 academic year, the average room rate is approximately $6,500. • Students who request to commute from home must be commuting from the permanent home address of the parent/guardian. Students found falsifying this information will be subject to the off-campus fee of $6,500.
Become a Resident Assistant (RA) We are looking for mature and responsible candidates who are able to develop a floor community and be a positive role model for residential students!
• Students who are approved to live off-campus are required to complete an off-campus Safety Training. • Students who choose to live off-campus should also be aware that the University does not provide transportation (safe rides and/or medical safe rides) to or from off-campus residences. • Certain scholarship recipients or program participants are required to live on campus for four years and may have certain housing requirements for their program.
Student Conduct Off-Campus: Students who live off campus are expected to conduct themselves in accordance with the Millikin University Student Handbook and the Standards of Conduct. Violations of University Policy, whether on or off-campus, will be met with student conduct action. We expect all Millikin students to conduct themselves with integrity and appropriateness. We encourage off-campus residents to be aware of their roles as neighbors in the Decatur community and to respect the privilege of living within our community. We caution students about engaging in activities or hosting events that may endanger themselves or their peers.
Minimum qualifications include: • Have had previous residency on campus • A minimum 2.75 GPA • No previous University Student Conduct file
Being an RA includes: • Returning to campus in late July for training • Monthly floor programs and weekly staff meetings • Various administrative tasks • Serving on duty once a week, as well as 4 weekend nights in a semester
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Housing Options First-year students are assigned to rooms in one of Millikin’s five on-campus residence halls. Rooms are furnished with beds, desks and chairs, dressers, and closet areas. Amenities vary by hall, but typically include laundry facilities, vending machines, kitchen access, wireless Internet, cable TV, and secured access.
Housing Applications As a new student, you are responsible for completing a Housing Application, which is only available online. Once you are admitted as a student and submit your $150 advanced deposit tuition, you will receive an email with the link to the housing application. Deadlines for Housing Applications: Fall semester: May 1 Spring semester: December 1 All upper-class students (sophomores, juniors, seniors, and transfer students) have the choice between The Woods at Millikin or approved Fraternity and Sorority housing.
millikin.edu/housing 5
HOUSING OPTIONS
Aston Hall Millikin’s historic Aston Hall opened in 1907 and features 4 traditional floors housing 100 residents. Aston is known for its tall ceilings, large hallways, and community-style bathrooms, all newly updated in 2015.
Double $6,128 Single $6,440
Students are assigned to gender-specific floors.
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HOUSING OPTIONS
Blackburn Hall This close-knit community of 99 residents includes newlyupdated community bathrooms, air conditioning, and close proximity to Shilling Hall. Blackburn features doubleoccupancy rooms in a traditional residence hall style. Students are assigned to gender-specific floors.
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Double $6,232 Single $6,542
HOUSING OPTIONS
Dolson Hall Millikin’s newest residence hall boasts four floors of suite-style living, housing 200 co-ed residents. Dolson room options include single, double, and quad rooms, all of which include air conditioning and suite-shared bathrooms.
Double Single Private Single Quad
$6,438 $6,748 $6,748 $6,748
ADA accessible rooms are also available. 8
HOUSING OPTIONS
Weck & New Hall 4
These quaint two story, suite-style halls are located across the street from Shilling Hall. Weck Hall and New Hall 4 house 52 residents, is air conditioned, and includes suite-shared bathrooms. Students who live in Weck Hall and New Hall 4 gain an intimate sense of community.
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Double $6,438 Single $6,748
HOUSING OPTIONS
The Woods Apartments Students with 24 or more credits (18 as a transfer student) are eligible to live in The Woods Apartments. This option features luxury apartment-style living, four private bedrooms, a full kitchen, washer/dryer, private deck or patio, and modern furnishings. Community amenities include a pool, fitness center, computer lab, parking, and secured access.
10 Month $8,690
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Other Housing Options Approved Greek Chapter Houses
If you are a member of a fraternity or sorority, you may be permitted to live in Universityrecognized Greek chapter housing. Please check with your chapter president for more details. Sororities with approved campus housing: Alpha Chi Omega Delta Delta Delta Pi Beta Phi Fraternities with approved campus housing: Sigma Alpha Epsilon Tau Kappa Epsilon
Millikin Apartments
The Millikin Apartments provide on-campus living and independence to adult students with families. These one bedroom, one bath, air-conditioned apartments have full kitchens, living rooms, and storage areas. The apartments come furnished with one bed and one dresser. Students may bring their own furniture. Since the apartments are for students with families and/or dependents, please check with the Office of Residence Life for availability.
10 Month 12 Month
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$7,056 $8,458
Meal Plan & Flex Options Enjoy sit-down meals or grab-and-go selections in the University Commons building and Dining Hall. Be sure to check out our gourmet salad bar, brick oven pizza, and fresh food stations. Plan A
All access meal plan + $100 Flex $2,680 per semester
Plan B
14 meals per week + $300 Flex $2,680 per semester
Meal Plan Terms: • Board plans may be purchased at any time; however, changes to existing plans will only be accepted during the first ten days of each semester and must be completed at Student Financial Services (SH319). • Board plans are non-refundable, and unused Flex Dollars will be forfeited at the end of the spring semester. • Flex Dollars may be added to a base plan in increments of $25.00. • Students living in residence halls: your board plan will be billed to your University account each semester. • The default board plan for residential students is Plan A. Students who fail to submit their board plan agreements will automatically be assigned Plan A.
Flex Dollars Flex dollars are used like a gift card balance and are the most convenient way to purchase food on campus. The University Commons Dining Hall, Einstein Bros. Bagels featuring Caribou Coffee, Late Night Grill, and Common Grounds featuring Starbucks Coffee all accept Flex Dollars. Additionally, students can use their Flex Dollars at select campus vending machines as well as select Subway and Domino’s Pizza locations near campus. Flex dollars can be purchased by contacting the Student Service Center at 217.424.6317.
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LIVING LEARNING COMMUNITIES
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LIVING LEARNING COMMUNITIES
Living-Learning Communities Living-Learning Communities (LLCs) at Millikin are active residential communities where students are placed in housing according to their passion, interest, major, or common classes. Millikin University has 7 Learning Communities.
Innovation & Entrepreneurship The Innovation and Entrepreneurship Living-Learning Community is home to dreamers, creators, and doers. Partnering with the Center for Entrepreneurship and the Tabor School of Business, the Innovation and Entrepreneurship LLC offers opportunities for fellowship, idea to incubator programming, and professional development. In addition to Innovation and Entrepreneurship LLC opportunities, residents collaborate with the Global Citizenship Living Learning Community and enjoy the benefits of collaborative programming.
Future Educators Global Citizenship The Global Citizenship Living-Learning Community invites international and domestic students of diverse world views, backgrounds, and experiences. Partnering with the Center for International Education and the International Student Organization (ISO), the Global Citizenship LLC offers opportunities for fellowship, discussion of global issues, and cross-cultural appreciation. In addition to the Global Citizenship opportunities, residents collaborate with the Innovation and Entrepreneurship LLC and enjoy programs on international business and globalization.
The Future Educators Living Learning Community is a home for students who aspire to serve others through the field of Education. Through its direct connection to the School of Education, the Future Educators LLC aims to provide future educators with a community of learners with which to navigate their personal and professional development. Residents enjoy community programming focused on their unique needs as future educators focusing on leadership development, classroom management, professional fit, and connecting with alumni educators.
Nursing
The Honors Living-Learning Community is home to highachieving Millikin students who demonstrate significant engagement in academics. Partnering with the Millikin Honors Program, the Honors LLC serves residents through opportunities for fellowship, specialized programming, and a direct connection to the Director of the Honors Program. The Honors LLC also benefits from support from the Student Honors Advisory Council.
The Nursing Living-Learning Community welcomes students who aspire to serve others through the field of Nursing. Through its direct connection to the School of Nursing, the Nursing LLC aims to provide aspiring nurses with practical tools and personal development to build their academic and professional identity. In order to support one of the most competitive and rigorous academic programs offered at Millikin University, the Nursing LLC also strives to address compassion fatigue and cultivate resilience through focused programming and support.
Long-Vanderburg Scholars
Fine Arts
The Long-Vanderburg (LV) Scholars Living-Learning Community welcomes LV Scholars who demonstrate high scholastic achievement and a commitment to diversity, leadership, and community service. The Long-Vanderburg LLC aims to supplement and support the LV Program in developing bright and aware life-long leaders. The LLC primarily supports the First Year LV Scholars as they explore identity and societal expectations.
The Fine Arts Living-Learning Community is home to artists of all types and interests. Partnering with the School of Music, School of Theatre and Dance, and the School of Arts and Sciences, the Fine Arts LLC provides opportunities for fellowship amongst artists, exploration of various mediums, and community programming tailored to the personal and professional development of arts-minded students.
Honors
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Things to Bring: [Be sure to discuss with your roommate who will be responsible for supplying common items] • First-aid kit that includes over the counter medications: acetaminophen and ibuprofen, allergy, cold, and cough medications
• Extra-long twin linens
• Alarm clock
• Professional dress clothes
• Auto shut-off coffee maker • Bed quilt or spread • Bucket to carry toiletries • Coffee mug and water bottle
• Fan • Iron and table top ironing board • Laundry basket/bag, laundry supplies
• Power strip and chargers • Shower shoes • Stereo, television
• Computer (Wi-fi is Provided) • Desk lamp
• Thermometer • Toiletries • Umbrella and weather items
Things to Leave: [These items are prohibited in the residence halls] • Air conditioners
• Large furniture pieces
• Alcohol and drugs
• Lofts or bunks
• Vape pens and other devices
• Microwaves
• Candles/incense • Curtains/draperies • Electric appliances with open coils • Halogen lamps • Hoverboards or other motorized recreational devices
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• Pets (other than fish) • Weapons • Weights or other fitness equipment • Wireless routers
FAQ
Frequently Asked Questions Where do students live after their first year in the residence halls, and what do I need to know? Housing options for students after their first year in the residence halls include The Woods at Millikin, as well as approved Fraternity and Sorority chapter facilities. At the end of the first semester, students are encouraged to begin thinking about their future housing plans and attend informational sessions hosted by The Woods and Residence Life. Students do not have to sign a lease at that time, and should wait to do so if interested in joining paraprofessional staff (RA or Peer Mentor) or a fraternity or sorority chapter—this takes place early second semester. Students should have an idea of what their future housing plans are by the midway point of second semester.
What if I want to live at The Woods, but do not have any roommates in mind? During second semester, the Office of Residence Life hosts a Roommate/Leasing Party for any students who have not found roommates to lease an apartment at The Woods. At this event, students are able to meet and speak with other students in search of Woods roommates who share similar interests. When a student signs into the event, the student lists preferences for the ideal roommate, which is then used to locate other attendees who share the same preferences. If students decide that they would like to live together, then they have the option of making a lease appointment and even signing a lease at that time. More information about this event will happen at the beginning of the spring semester.
How are roommates assigned? Most new students are assigned roommates based upon criteria the student discloses through the online housing application and roommate preference survey. It is very important that the student completes their own housing application that will assist us in assigning a roommate. We take into account habits such as smoking, sleeping, studying, and housekeeping when matching roommates. Even when these criteria are considered, a new resident may find that their roommate is from another country or speaks another language. The roommate may be of a different race, have a different lifestyle, or practice a different religion. Roommates may differ from each other in any number of ways. Learning to live together successfully is an important part of the educational experience at Millikin. Room changes will not be made based upon differences in race, sexual orientation, religion, ability, or creed.
Both my roommate and I have friends who would like to switch places with us. Can we do this? Yes. This process is called a buddy swap. Any four students may negotiate to swap roommates. Once the decision has been made to complete a buddy swap, the four students must make an appointment with the Residential Coordinator assigned to their building to complete the proper paperwork.
How do I go about switching rooms? There are no room switches allowed during the first 10 days of classes. After this formal waiting period, students may request a room change. Please contact your RA to begin the process. Your RA will assist you with any interpersonal conflict you may be having and encourage you to complete a roommate contract. You may be instructed to attempt to resolve the conflict. It is the philosophy of the Office of Residence Life to assist students in becoming democratic citizens; this includes assisting in difficult situations and encouraging students of different backgrounds and preferences to learn about one another. Requests for moving rooms are not always approved.
Who is required to live on campus?
How does laundry work?
Millikin University has a 3-year residential requirement for full-time, undergraduate students. Students live in University operated residence halls and apartments, Greek chapter houses, and The Woods. Some scholarship recipients are subject to a 4-year residency requirement. Please see your program director for more details.
There are laundry facilities for students located in each residence hall building. These laundry facilities are open to usage by residents of the specific building 24 hours per day during times when the halls are open. Residents pay a $50/year service fee for unlimited usage of laundry facilities. There is no need for coins or cards to operate our machines.
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FAQ
What if I have a medical condition or disability? If you have a documented medical condition or disability, please contact the Office of Residence Life prior to completing your housing application. Your housing application must be submitted along with proper documentation from your medical professional in order to assist us in providing you with the proper accommodations. If you are in need of accommodations such as a single room, air conditioning, a private room, or housing on a ground floor, it is imperative that you submit your housing application prior to the deadline. After the housing application deadline, we cannot guarantee our ability to grant these requests. The University reserves the right to have all medical documentation reviewed by a campus medical provider. Forms can be found on Millikin’s website: millikin.edu/ accessibility.
Can I bring my own furniture? Students are not permitted to bring large furniture items into the residence halls. Lofts are expressly prohibited. Small items such as storage cubes, beanbag chairs, and rugs are acceptable. If you are unsure of whether or not you will be permitted to bring a certain item to campus, please contact the Office of Residence Life. Unapproved items will be removed at the expense of the resident.
Are the halls open during breaks? The residence halls remain open during most breaks but students who would like to remain on campus during the fall, Thanksgiving or spring breaks must notify our office. Our official closing period occurs over the winter break. Students are not permitted to stay on campus during that time. Students enrolled in immersion or summer classes are required to pay an additional charge to live on-campus since these courses occur outside of the normal academic semesters.
Is there Summer Housing? Students in need of summer housing (must be enrolled in immersion courses or working for MU) must contact the Office of Residence Life to arrange for accommodations. The summer housing charge is $18/day, based on double occupancy. Single rooms are not available during the summer. The Woods at Millikin also provides summer housing at competitive rates.
Will I have Internet? Wireless access is currently available in ALL residence halls. To connect to the Millikin wireless network, you must be running at least Windows XP SP3 on a PC, or Mac OS X 10.3 or above on a Macintosh computers. Additionally, you must have a wireless network card or built-in wireless network connection that supports WPA (Wi-Fi Protected Access). Most laptops sold today will have WPA capability, and most Mac OS X computers will support WPA as well. Also, most add-in wireless cards available today will support WPA. Students are not permitted to set up wireless networks/routers in their room.
What happens if I violate Residence Hall Policies? *Please see a complete list of standard sanctions at millikin.edu/ student-development/student-handbook. In addition to standard sanctions for violations of residence hall and/or University policies and procedures, students will likely meet with a student conduct officer (a professional staff member in Residence Life or Student Development). Millikin University reserves the right to change, add to, or waive standard sanctions.
What are the Check-Out Procedures? At the end of the each semester, the residence halls will close for either winter or summer break. All residents must check out with their RA, and vacate by 5pm on their last day of finals. If you are enrolled in an immersion course, are a part of an athletic team, or involved in other academic or co-curricular programs, please contact the Office of Residence Life for approval to move out late.
A Note About Renter’s Insurance Things can always happen. Therefore, it is recommended to purchase a renter’s insurance policy for the personal property within your residence hall room. The University is not responsible for loss, damage, or theft of items in your room. Check with your parent’s homeowners insurance; they may cover your items. If not, please contact your family insurance agent to purchase a policy. Most policies are very affordable. National Student Services, Inc. offers a very affordable plan for college students with premiums starting at just $72 per year. Access more information at nssi.com.
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STUDENT CONDUCT Since you will be living with many other students, it is important that you consider others and think about how your behavior, attitudes, and choices affect other members of the community.
You are expected to: • Follow all policies and procedures as communicated by residence hall staff. • Communicate and work with your roommate(s) to develop and maintain an environment that is mutually satisfying and supportive of your academic and personal needs. • Follow all guidelines and expectations for conduct as outlined here and in the student handbook located at millikin.edu/student- development/student-handbook.
• Be an engaged member of your hall and floor community by participating in programs. • Be respectful of your fellow residents and take responsibility for your actions. Bigotry and hate will not be tolerated in our community. Our community will pursue to the fullest extent of University policy and state, federal, and local laws, behavior that threatens, intimidates, or harms any member of our community. We will not accept ignorance, anger, or substance abuse as an excuse or justification for such behavior.
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STUDENT CONDUCT
Alcohol Use
FERPA
Only those students who are 21-years and older may possess and consume wine and/or beer, and only in the privacy of a 21-year-old or older student’s room if all those present in the room are also at least 21-years of age. Distilled spirits are prohibited. Alcoholic beverages may be consumed only in individual rooms while the room door is closed and may not be consumed in hallways, stairways, elevators, lounges, or any other public area of the residence hall. Individuals should make their guests aware of all aspects of the alcohol policy. Students under legal drinking age, whether personally consuming or not, in rooms where alcohol is being consumed will be subject to student conduct action. Empty alcohol containers are NOT permitted for decorative purposes in any student rooms or public areas. Alcohol in open containers is not permitted in any outside area.
The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. These rights include:
Violations of Millikin University Alcohol Policy: Automatic $100 fine, student conduct session, and/or further sanctions depending on severity of violation.
Violations of the Drug-Free Schools Act/Millikin University Drug Policy: *Also includes acts which may be viewed as suspicious behavior
Automatic $150 fine, student conduct session, and/or further sanctions depending on severity of violation. A second violation may result in student conduct probation or more serious student conduct action.
Damage to Residence Hall Facilities Students are encouraged to inform their RA if they have witnessed damage to residence hall facilities. Students who damage University facilities are subject to student conduct action. At the end of each semester, charges will be assessed for damages beyond normal wear and tear. Individual room damages will be charged to the student(s) occupying the room. Unless the individual committing the damage is identified, the cost of damages to common spaces within facilities are divided amongst the residents of the particular facility and charged to each student account.
Emotional Support Animals (ESA) Millikin University, in compliance with the Fair Housing Act, permits students to have an Emotional Support Animal (ESA) after approved by the Office of Residence Life. An ESA may not be brought on campus until it has been approved. Due to the health concerns of other students, owners of approved ESAs may be moved to alternate housing arrangements. It is best for a student to request an ESA prior to the start of the academic year to avoid such housing changes. For questions, please contact the Office of Residence Life at 217.362.6410.
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• Be notified of their FERPA rights at least annually • Inspect and review their records (copies are not provided and phones are not allowed to be present) • Request an amendment to an incorrect record • Contest to disclosure of personally identifiable information • File a complaint with the U.S. Department of Education FERPA also permits a school to disclose personally identifiable information from education records without consent when the disclosure is to the parents of a student at a postsecondary institution regarding the student's violation of any Federal, State, or local law, or of any rule or policy of the institution, governing the use or possession of alcohol or a controlled substance. The school may non-consensually disclose information under this exception if the school determines that the student has committed a student conduct violation with respect to that use or possession and the student is under 21 years of age at the time of the disclosure to the parent.
Fire Safety Regulations and Explosives • No candles allowed, even for decorative purposes. Candles will be confiscated. • No open flames (e.g., candles, kerosene lamps) or any incendiary devices will be permitted in the residence halls. The burning of incense is not allowed in any residence hall room or public area. • The storage or use of flammable liquids or substances is strictly prohibited in the residence halls. • All living spaces will be maintained to allow a wide, uncluttered pathway. Nothing may be stored in the hallway. • The use of multi-outlet plugs or power strips in the residence halls is acceptable only if the equipment has a built-in circuit breaker. • Live trees will not be permitted in the residence halls. Small plants are acceptable. • In order to ensure compliance, Residence Life staff may check student rooms on continuing basis and at any time. • The possession or use of firearms, fireworks, other explosive materials, or weapons in any University approved housing unit or at a student activity on campus is strictly prohibited by University policy and state law. BB, pellet, soft air, and paint guns are strictly prohibited. • Motorcycle engines, fuel tanks, hoverboards, and other motorized vehicles may not be stored or repaired within
STUDENT CONDUCT
residence halls. • The use of a fire extinguisher or other fire protection equipment for other than its intended purpose will automatically result in a fine, plus the cost of recharging or replacing the equipment. Students will also be referred for student conduct and possible legal action.
10:00 a.m. Friday until 1:00 a.m. Monday. Only during these hours may residents entertain guests in their rooms with prior permission from their roommates. (Guests are defined as non-residents of the hall or residents of a floor housing other gender.) At all times guests must be in the presence of a resident who is acting as host. Apartments have a maximum of 24-hour visitation.
• Due to fire codes and safety, nothing may be hung
This policy is NOT an open-visitation policy. An individual must be a personally invited guest and in the presence of a resident who is acting as host. In other words, all non-residents must be escorted anywhere within the living unit they are visiting. Failure to comply with the escort policy as stated in the student handbook will result in student conduct action.
from the ceiling light fixtures, or sprinklers and pipes.
Pulling Fire Alarm Falsely pulling the fire alarm will result in an automatic $500 fine and student conduct session. The Local fire department may also pursue the violation.
Improper Check-Out Failure to complete a contract cancellation or Room Condition Report will result in an automatic $100 fine plus additional room damages as determined by residence hall staff.
General Visitation Rules • During open visitation, a community shall be open to
members regardless of gender, only if invited and escorted by a resident of the community. The host or hostess must escort the guest at all times.
• Host/hostess and guest must adhere to the following community restroom and shower policies. - At all times, guests must be escorted to and from the restroom facility by their host or hostess. - The rights of the community members to use restroom facilities shall take precedence over their use by guests. To ensure these rights: No guest of the opposite gender may use the restroom when a member of the community is using the facility. (The restroom must be cleared.)
- Showers may not be used by members of the opposite gender at any time. • Residents may host a guest for no more than three days in a ten day period, providing the roommate agrees. The visitation policy applies to guests and students. As the host, you must inform your guest of our policy prior to the visit and make other accommodations if necessary. Guests staying beyond three days will be considered to be cohabiting, and both the host and the guest may be subject to student conduct action. • The Office of Residence Life reserves the right to distinguish between a visiting guest and actual residency. A guest making unusually frequent visits will be considered to be cohabiting, and both the host and the guest may be subject to student conduct action. • Hosts will be responsible for the actions of their guest(s). The University has set maximum visitation hours as 10:00 a.m. to 1:00 a.m., Monday through Friday and 24-hour visitation on the weekends, beginning at
Violations of Residence Hall Visitation Policy Automatic $50 fine and student conduct session.
Quiet Hours Guidelines One of the primary rights of students in residence halls is the right to study in one’s room free from unreasonable interference. Thus, noise and other distractions that inhibit the exercise of this right are strictly prohibited. Parameters established by the Office of Residence Life are as follows: Sunday through Thursday: Quiet hours begin at 10:00 p.m. and end at 10:00 a.m. Friday and Saturday: Quiet hours begin at 12:00 a.m. and end at 10:00 a.m.
During Quiet Hours, the Following Guidelines Exist: • The noise level resulting from conversation or the use of stereos, radios, televisions, and telephones in any room should not be loud enough to be easily heard outside the room. • Floor lounges are to be used for quiet activities (e.g., study, programs, television, games, etc.). It is expected that noise will be kept at a moderate level. • Conversations in the hallway and bathroom must be conducted at a low voice level. • Residence Hall Staff may confront students who are making too much noise even if they have not received a complaint from another student. • Students are expected to confront other students who are making too much noise. The student making the noise is expected to reduce the noise level immediately.
Enforcement of Quiet Guidelines Students in violation of the Quiet Hour policy will be referred to the Office of Residence Life. Multiple violations may result in relocation to another housing assignment.
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Violations of Noise/Quiet Hours Policy First offense: warning by RA Repeat offenses: sanctions as determined by Residence Life
Finals Week Quiet Hours During finals week, Quiet Hours are in place on all residence hall floors 24 hours a day, during the entirety of finals. Signs will be posted within the halls informing students when quiet hours will begin, end, and be lifted. Students in violation of this policy will be referred through the student conduct process and may be asked to leave the hall immediately after their last final exam.
Keys/Cards Each student is issued a room key and their ID is activated to enter their residence. Students should not let anyone borrow, use or pocess their keys or ID. When a student changes rooms or moves out of the hall, the keys must be returned to Public Safety within twenty-four hours.
Propping Door(s) Open: Automatic $25 fine and student conduct session.
Locked-Out If a student is locked-out of their room, they should contact Public Safety in Walker Hall at 217.464.8888 and ask to be let into their room. The resident must be prepared to show an ID to verify that they are a resident of that room. Public Safety will first attempt to contact an RA on duty. The cost of the RA on duty to perform the Key-In is $5 to be paid immediately. If the student does not have $5 at this time, a fee of $25 will be charged to the student’s account. The student will also be required to tell the staff member where their keys are and how they came to be locked out in the first place. If an RA is not on duty and Public Safety performs the Lock-Out, a fee of $25 will be charged to the student account.
Lofts No lofts are to be built in any residence hall room and are expressly prohibited. The University is willing to provide pins to allow beds to be bunked. Please contact your RA for assistance.
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STUDENT CONDUCT
Acts of Non-Compliance/Conduct Unbecoming a Millikin Student
Smoking in/near Residence Hall Automatic $100 fine and student conduct session.
*Failure to comply with a reasonable request of a University official
• Failure to schedule or attend a student conduct session • Failure to respond to University communication • Failure to complete assigned student conduct sanction(s) • Engaging in threatening behavior towards a University official Automatic $100 fine per act of noncompliance, up to $500. Student conduct session with Residence Life (or upper level student conduct officer depending on severity of non-compliance). Student may also be reassigned to or suspended from a residence hall without consultation. Other sanctions may apply at the discretion of student conduct officer.
Pets Pets, other than fish, are not allowed in residence halls for any reason (including academic). Laboratory specimens are also prohibited.
Service Animals Pets and non-research animals are restricted on University property. However, under federal law, Service Animals are not excluded from University property or activities so long as they meet the guidelines set forth in this policy. Service Animals are defined as animals that are individually trained to perform tasks for individuals with disabilities such as: • Guiding people who are blind • Alerting people who are deaf • Pulling wheelchairs for those with limited mobility • Alerting and protecting a person who is at-risk for seizures • Performing other special tasks.
Service Animals are working animals, not pets.
Smoking To protect the health of our residential communities, all University owned and operated Residential buildings are designated as tobaccofree and smoke-free. For the purposes of this policy, tobacco is defined as all tobacco-derived or containing products including, but not limited to, cigarettes (e-cigarettes, nicotine, clove, bidis, kreteks), cigars and cigarillos, hookah-smoked products, and oral tobacco (spit and spitless, smokeless, chew, snuff). Furthermore, use of tobacco or smoking products near residential buildings is restricted to the posted residential smoking zones which can be found in each residential area. This policy also includes vaping.
Solicitation/Posting Information in the Halls To ensure the security of residence halls, all solicitation, commercial activities, distribution of material under room doors, door-to-door canvassing and similar activities are prohibited in and around the residence halls unless approved in writing by the Director of Residence Life.
Special Housing Accommodations If a reasonable accommodation for housing is requested based on a documented disability, the following must be completed: 1. Documentation of Disability for Special Housing Consideration Form (completed by the medical provider/ diagnostician). 2. Submit a Housing Application by May 1 for the fall term, or December 1 for the spring term. 3. Provide documentation that addresses the specific needs for a reasonable accommodation(s) in housing (this documentation must be submitted within the established time frame to the Office of Residence Life). 4. Update reasonable housing accommodations on an annual basis within the established time frames designated by the University. The Office of Residence Life reviews documentation to determine if an individual is eligible for special housing accommodations. If eligible based upon the documentation, the Office of Residence Life will be in contact with the individual to determine the appropriate housing. During the review process, the Office of Residence Life may confer with other University offices and departments.
Temporary Medical Conditions Students with a temporary medical condition that affects their mobility may contact the Office of Residence Life at 217.326.6410 to discuss room reassignment options. Due to limited availability during terms, single accommodations cannot be guaranteed for temporary medical conditions. For more information visit millikin.edu/accessibility.
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P O STA L S E R V I C E
POSTAL SERVICE Students can send and receive mail and packages using their campus address. When a student has a package in the mail room they are automatically notified through email. All letters will be placed in their mailbox located in the mail room.
Residence Hall Addresses Aston Hall 175 N. Oakland Avenue 62522 Blackburn Hall 105 N. Oakland Avenue 62522-2081 Millikin Apartments (East) 1371 W. Main Street 62522-1955 Millikin Apartments (West) 1375 W. Main Street 62522-1962 Jack C. Dolson Hall 210 N. Oakland Avenue 62522-2027 Weck Hall 1211 W. Main Street 62522-2040 New Hall 4 1188 W. Wood Street 62522-2854
Other Housing Addresses Mailroom Mailroom & Package Pick-up Hours Monday-Friday: 10:00 a.m. – 5:00 p.m. Mailbox Accessibility [Lobby only] Monday-Thursday: 8:00 a.m. – 9:00 p.m. Friday: 8:00 a.m. – 5:00 p.m. Saturday & Sunday: 12:00 p.m. – 5:00 p.m.
The Woods at Millikin 1135 W. Wood Street 62522-2853 Alpha Chi Omega 299 N. Fairview Avenue 62522
Student Mail Policy
Delta Delta Delta 111 Park Place 62522
• All mail/packages are picked up at the Campus Mail Center in Shilling, Room 104.
Pi Beta Phi 235 N. Fairview Avenue 62522
• You must have your student ID to pick up any packages and to charge stamps or send out packages (UPS, DHL, Fed EX).
Sigma Alpha Epsilon 1165 W. Main Street 62522
• Students will be given their mailbox number and combination through their email account once they have validated for the semester. • Address changes are made by the student through their MUOnline account. This applies to any mid-semester room changes, moving to a Greek chapter, or mail forwarding during break times. • Faxes may be sent from the Campus Mail Center for a charge per page to 217.424.3993 Attention: (Your name)
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Mail to the following addresses are not delivered to the University Mailroom and should not include Millikin University in the address:
Tau Kappa Epsilon 1225 W. Main Street 62622 The following is an example of how your mail should be addressed: Jill Millikin 1184 W. Main St. Blackburn (Hall) Decatur, IL 62522 If you have any questions, please contact the University Mailroom at 217.424.6320.
I M P O R TA N T DAT E S
IMPORTANT DATES JULY 29
Move-In Day for EDGE Students
AUG 5-13
Move-In Day for Athletes
AUG 13
Move-In Day for Scholars
AUG 14
Move-In Day for New Students (9:00 a.m.- 1:00 p.m.)
*Contact coach for more info
DEC 10-14 DEC 14 DEC 14-JAN 21
AUG 17-18 AUG 20
First Day of Classes
AUG 30
Last Day to Change Meal Plan
AUG 31
SEP 3 OCT 5-7 OCT 11-14
End of Formal Waiting Period No room/board refunds after this date (room change requests may begin)
Winter Break Residence Halls Re-Open for Spring Semester (8:00 a.m.)
JAN 22
Classes Begin
JAN 31
Last Day to Change Meal Plan
FEB 1
FEB 28
End of Formal Waiting Period No room/board refunds after this date (room change requests may begin) Commuter Notary Forms Due
MAR 9-17
Spring Break (residence halls open)
MAR 29-31
Easter Break (residence halls open)
Labor Day, No Classes Homecoming and Family Weekend
Residence Halls Close for Winter Break (5:00 p.m.)
JAN 20
Welcome Week begins
Move-In Days for The Woods Apartments
Final Exams
Fall Break (residence halls open)
MAR 30
Off-Campus Special Financial Petitions Due
NOV 1
Off-Campus Petitions Due *Seniors only
APRIL 9
Scheduling Day
NOV 6
Scheduling Day
NOV 21-25
Thanksgiving Break (residence halls open)
DEC 7
Last Day of Classes
DEC 9
Winter Commencement
MAY 1 MAY 10 MAY 13-17
Declare Housing for 19-20 Last Day of Classes Final Exams
MAY 17
Residence Halls Close for Summer (5:00 p.m.)
MAY 19
Spring Commencement
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millikin.edu/residence-life
OFFICE OF RESIDENCE LIFE
D O L S O N H A L L • 2 1 0 N O A K L A N D A V E D E C A T U R , I L L I N O I S 6 2 5 2 2 • 2 1 7. 3 6 2 . 6 4 1 0