POSITION: Administrative Assistant (Category 4, Administrative Support and Communications) 1. Objective(s) and linkages to Reforms A Reform Support Team (RST) at the Ministry of Economic development and Trade (MEDT) is a group of Ukrainian professionals (non-civil servants) funded on a temporary basis by the donors that provides targeted technical support and assists the Ministry in the design and implementation of priority reforms. The RST will assist in filling the capacity gaps in the design and implementation of priority reform strategies and programs, while strengthening links and partnerships between the Ministry’s priorities and relevant donor support. The Office Manager will assist the RST Director and other RST consultants in technical details of their work. Scheduling meetings and appointments, making office supplies arrangements and providing general administrative support to the RST will be the main task of the Office Manager. 2. Duration and proposed timeframe: This consultancy appointment has an estimated overall duration until 30 June 2019 inclusively. Subject to the availability of funding, the performance of the selected consultant and the specific needs of the RST, this appointment may be extended. The Consultant shall deliver services in Ukraine and for no less than working 20 days per calendar month. 3. Main Duties and Responsibilities: ●
Work with the RST Director and other RST consultants to coordinate and supervise daily operations; ● Plan internal communications, in-house or off-site activities, like trainings, teambuilding events, celebrations and conferences; ● Assist in developing and implementation of internal and external communications' plan for the RST MEDT; ● Build and sustain an team's image and reputation for quality and reliability, ensure public views a project favorably; ● Draft information materials, communication messages for legislative and policy changes developed by RST, Ministry of Economic development and Trade; ● Scheduling meetings and appointments within the RST and other relevant meetings; ● Preparing draft minutes of the RST meetings, draft letters; ● Maintain the office condition and arrange necessary repairs; ● Manage office G&A budget, ensure accurate and timely reporting. ● Procurement of necessary services and supplies for RST. Assistant will be subordinated to the RST Director. 4.
Qualifications, Skills and Experience: 4.1.
Qualifications and skills: At least Bachelor’s degree in Languages, Marketing, Management, Communications, Social science. Master’s degree is an asset; Fluency in Ukrainian and English (written and verbal); Strong communication skills;