POSITION: Senior Expert (Category 2, Public administration reform)
1. Objective(s) and linkages to Reforms A Reform Support Team (RST) at the MEDT is a group of Ukrainian professionals (non-civil servants) funded on a temporary basis by international donors in order to provide targeted technical support and assists the MEDT in the design and implementation of priority reforms. The RST will assist in filling the capacity gaps in the design and implementation of priority reform strategies and programs, while strengthening links and partnerships between the MEDT’s priorities and relevant donor support. On 26 April 2017 the Government presented a conceptual approach towards the reorganization of ministries. The Concept foresaw establishment of new policy directorates in the ministries following a comprehensive review of the distribution of policy portfolios within and between the ministries on the basis of functional analysis. The process started in the Secretariat of the Cabinet of Ministers, 10 pilot ministries and two pilot agencies. It is meant to be completed in the remaining ministries based on the lessons learnt from the pilot exercise. The staff of the new directorates is expected to be recruited in line with the RSP Concept implementation schedule. Main purpose of RST PAR team is to Strengthen PAR in MEDT reform from within and successfully support launch of the 1st Directorate in MEDT in line with the principles and objective defined in the PAR Strategy The senior expert`s primary focus is to ensure introduction of modern HR business processes and practices to the MEDT within the framework of Public administration reform and capacity building in the MEDT. The senior expert is also responsible for the quality of the acquired staff, high performance, continuous improvement and development of key staff of the MEDT, subordinated public bodies/agencies and SOEs. Senior expert works as HR-partner with defined departments on implementing HR-practices, project management and people management principles. Senior expert also takes part in MEDT organizational review and functional analysis.
2. Duration and proposed timeframe: This consultancy appointment has an estimated overall duration until 30 June 2019. Subject to the availability of funding, the performance of the selected consultant and the specific needs of the RST, this appointment may be extended. The Consultant shall deliver services in Ukraine and for no less than working 20 days per calendar month. 3. Main Duties and Responsibilities: Active engagement into Public administration reform and capacity building in the MED, including functional analysis and organizational structure review. Active engagement into recruitment process of key staff to the MEDT, subordinated public bodies/agencies and SOEs. Assist in development recommendations regarding overall MEDT PAR action plan, specific projects related to MEDT capacity building, Ministry decision-making and delegation processes and responsibilities split, ensure clear responsibilities split between units Assist in development and implementation of the MEDT staff assessment, performance management system, training and development system, motivation system Assist in development of the training plan for the Ministry’s and SOE’s staff Lead specific projects in scope of MEDT PAR Action plan related to capacity building in pilot departments. Support SPM on organizational and technical matters related to PAR action plan execution. Analyze best practices and work out proposals on HR matters which will work for Ministry
Active engagement in building formal internal communication flows
3.1 Main anticipated deliverables: Development of the transformation program for Ministry apparatus capacity and productivity building Set priorities, KPIs and individual working plans for pilot departments Provide yearly performance review of the Ministry’s staff Organize education program for Ministry’s and SOE’s staff Implement performance management system in pilot departments 4.
Qualifications, Skills and Experience: 4.1 Qualifications and skills: Impeccable ethical standards Master’s degree in economics, business administration, HR, psychology or social science. PC literacy (PowerPoint, Project, Excel, Word; Visio is an asset) Fluency in Ukrainian and English 4.2 General Professional experience: Preferably more than 7 years of general professional experience (minimum 3 years), preferably 5 years of senior HR experience 4.3 Specific Professional experience: Excellent interpersonal and communication skills Ability to broadly support managers, including experience with facilitating communications, scheduling and information management Experience in leading multidisciplinary teams is an asset Change management and organizational transformation experience is an asset
5. Assignment value The estimated monthly value of this consultancy position is in the region of EUR 800-1400 EUR. The funding source of this assignment is the EBRD Ukraine Stabilization and Sustainable Growth Multi-Donor Account (MDA). The contributors are: Denmark, the European Union, Finland, France, Germany, Italy, Japan, the Netherlands, Poland, Sweden, Switzerland, the United Kingdom and the United States of America. Please note selection and contracting will be subject to the availability of funding 6. Submissions Submissions must be prepared in English only and be delivered electronically by 01.10.2018, 23.59 (Kyiv time to the following address: rstrecruiting2017@gmail.com All submissions must include: a completed Application Form (link for download: http://bit.ly/2CZVcrp ) the candidate’s Curriculum Vitae Reference Letter from a recent supervisor (original in English, or Ukrainian with English translation) together with the contact details for two further referees who, if contacted, can attest to the professional and/or educational background of the candidate.
Only applications which have been submitted using the correct template and are completed will be considered. 7. Selection Procedure Following the evaluation of all applications received, selected candidates will be invited to a brief written test in Kyiv, Hrushevs’kogo str.12/2 covering both general and technical questions in both English and Ukrainian. Only short-listed candidates will be invited to an interview.