EuroCo 2017 CCP&CCVP Application

Introduction Dear AIESECers, It’s amazing to see you are interested in applying for CC team of EuroCo 2017 and thus give your contribution to one of Europe’s most important touchpoints of the year.

We have less than two months until delegates from all across the region, and beyond, will come to the Netherlands and have an unforgettable time that you will create for them. This experience will include downscaling of IC 2017 to our membership, alignment with the regional plan and it will provide space for everyone to strengthen the collaboration we seek within AIESEC in Europe, which ultimately will lead to us being United in Diversity.

With this in mind, I wish you the very best with your application process and I’m looking forward to work with you on EuroCo 2017!

Kind regards, Miron Lukac Conference Manager

Important information

EuroCo dates: 25th – 29th September Location: Venlo, The Netherlands Delegates: LCVPs, LCPs, MCVPs CCP and CCVPs are expected to arrive a week earlier to the Netherlands, to make sure everything is ready for the conference.

What is covered?

Conference fee (for CCP and CCVPs) Travel costs (100% for CCP and 50% for CCVPs)

CC Structure and JDs

CCP

CCVP Logistics

CCVP Finance

CCVP Delegates service

CCVP Special events

CC Structure and JDs CCP 1) Leading the CC Team (regular meetings, delegating tasks, overseeing CC work) 2) Communication with Conference manager and Regional director 3) Ensuring successful delivery of EuroCo 2017 4) Ensuring CC team understands the concept of EuroCo and their role in the conference

CCVP Logistics 1) Final responsible for securing all needed logistics for successful conference delivery 2) Ensuring that accommodation and transportation for delegates within the Netherlands is organized 3) Ensuring logistics for partners who are going to be present at EuroCo 2017 4) Understanding the agenda and requirements for sessions’ delivery

Competencies

Competencies a) Experience in organizing similar conferences b) Ability to lead a team virtually c) Crisis management skills d) Ability to deliver on short deadlines e) Able to dedicate 25-30 hours per week until EuroCo for CCP position

a) Organizational skills b) Analytical thinking c) Ability to work in a diverse team d) Ability to work under pressure e) Able to dedicate 15-20 hours per week until EuroCo 2017

CCVP Finance 1) Ensuring the conference will be sustainable 2) Final responsible for budget execution 3) Dealing with payments (sending invoices to delegates, receiving payment before and during the conference) 4) Write the final financial report after the conference 5) Able to dedicate 15-20 hours per week until EuroCo 2017 Competencies a) Previous experience in finance area b) High sense of responsibility c) Ability to work under pressure d) Ability to work in diverse team e) Able to dedicate 15-20 hours per week until EuroCo

CC Structure and JDs CCVP Delegates service

CCVP Special events

1) Ensuring all information are delivered to delegates on time 2) Assistance for delegates prior to their arrival and during their stay in the Netherlands 3) Final responsible for delegates experience during EuroCo 2017

1) Responsible for organizing special events during the conference (Opening ceremony, Global Village, additional events) 2) Ensuring that special events will not compromise the budget of the conference 3) Creating visual materials for events 4) Communicating requirements for special events to CCP and Conference Manager

Competencies a) Strong communication skills b) Multi-tasking c) Able to deliver on short deadlines d) Ability to work in diverse team e) Able to dedicate 15-20 hours per week until EuroCo 2017

Competencies a) Creativity b) Previous experience in organizing similar events c) Improvisation skills d) Ability to work in diverse team e) Able to dedicate 15-20 hours per week until EuroCo 2017

PERSONAL INFORMATION 1) Name and Surname 2) Date and place of birth 3) Year and month of joining AIESEC 4) E-mail 5) Skype 6) Phone number 7) List all national & international conferences you attended so far (conference, date, place, role)

8) LETTER OF RECOMMENDATION: Please provide a letter of recommendation for your most recent team leader.

CCP QUESTIONNAIRE 1)

Why are you applying for CCP of EuroCo 2017? What do you want to gain from this experience?

2)

Give us an overview of your previous AIESEC experience. What positions did you hold and what were your achievements?

3)

What skills and experience do you have both in AIESEC and outside that will contribute to you being a successful CC VP?

4)

As final responsible for CC team, how will you ensure that CCVPs are working actively, keeping in mind that you’ll have to work virtually with them?

5)

What is the role of CC team in making EuroCo happen? How will you ensure that CC team understands the purpose of EuroCo and their role in it?

6)

What are the key tasks that need to be done until EuroCo to ensure a successful conference? Make a draft of timeline.

7)

During EuroCo, there is a damage made in the venue and management is holding AIESEC accountable for it, but if we have to cover the costs conference would go into loss. What do you do?

8)

Your CC members are misaligned during the first day of conference and agenda is running late due to lack of logistics. What do you do?

CCVP GENERAL QUESTIONNAIRE

1) Why are you applying for CC VP of EuroCo 2017? What do you want to gain from this experience?

2) Give us an overview of your previous AIESEC experience. What positions did you hold and what were your achievements?

3) What skills and experience do you have both in AIESEC and outside that will contribute to you being a successful CC VP? 4) Which positions are you applying for? Why? (max 2 positions) 5) What will be your role in making EuroCo 2017 a success?

CCVP SPECIFIC QUESTIONNAIRE CCVP Finance

CCVP Logistics 1)

How would you ensure that conference is running smoothly? Give us an overview of main tasks you’d have to do in order for EuroCo 2017 to happen?

1) How will you make sure that conference is sustainable?

2)

What is the support you would need from conference manager and CCP to do your job successfully?

2) Draft a general budget of EuroCo based on 300 delegates attending the conference.

CCVP Delegates service 1)

2)

What are the main tasks you’ll have to do as CCVP DS before, during and after EuroCo 2017?

How will you ensure that information flow between CC and Delegates is running smoothly and all information are delivered on time?

CCVP Special events 1)

What kind of special events can we have on EuroCo that don’t require a lot of financial investment?

2)

Draft the agenda of special events during EuroCo 2017.

Answer only the questions for positions you are applying. You can choose maximum 2 positions.

Deadline and selection process

DEADLINE: 8th August at 23:59 GMT+2 Prescreening of application: 9th August Interviews: 10th and 11th August

CHECKLIST -

Letter of recommendation Personal information General questionnaire Specific Questionnaire (for CCVPs)

CC Team announcement: 12th August

SEND YOUR APPLICATIONS TO miron.lukac@aiesec..net and katarzynan@ai.aiesec.org

GOOD LUCK!