USTA TEXAS
2018 ANNUAL MEETING
HORSESHOE BAY
USTA TEXAS ANNUAL MEETING 2018 HORSESHOE BAY RESORT FEBRUARY 23-25
CONTENTS A MESSAGE FROM THE PRESIDENT
5
HOTEL MAP
6
GENERAL INFORMATION
7
PRESENTERS
8
CONNECT 2020 UPDATE
10
STRATEGIC PLAN
11
MEETING GUIDELINES
12
MEETING SCHEDULE FRIDAY/SATURDAY SATURDAY
13 14
SUNDAY
15
EXECUTIVE COMMITTEE AGENDA
16
STAFF DIRECTORY
18
NOTES
20
4
A MESSAGE FROM THE PRESIDENT
Welcome back to Horseshoe Bay Resort and the 2018 USTA Texas Annual Meeting! As has been the custom, we are meeting concurrently with the USPTA Texas division, so we have lots of tennis DNA in the house. With more than 200 volunteers and staff members in attendance, there is no better time to move tennis forward and I trust your committee meetings will focus on this mission. Please join us at 8 a.m. Saturday for the General Session. This is an opportunity to hear about major initiatives that USTA Texas is engaged in and serves as the launching point for a full day of committee meetings. This gathers our Texas tennis family together in one room, but remember: you are also welcome to sit in on the Annual Meeting of the Membership and Executive Committee meeting on Sunday morning, which serves as a round-up of business conducted over the weekend. We extend a warm welcome to our guest speakers for the weekend including Stacey Allaster, CEO of Professional Tennis for USTA, Reid Ryan, President of Business Operations for the Houston Astros, and Jeff Baill from USTA’s National Board of Directors. Stacey will kick off the weekend at the General Session, Reid will highlight the Awards Dinner, and Jeff will give a brief update on what is going on at the National level during the Sunday morning meeting. I hope you will take full advantage of all we have scheduled, including the Awards Dinner Saturday night. There are many fun activities here at Horseshoe Bay, so I understand you may need some family time as well or perhaps can stay a little longer to enjoy the resort. Please be mindful of the RSVPs you submitted to USTA Texas as those numbers have been guaranteed for the weekend. Should you have any questions, please feel free to consult the USTA Texas staff at the registration desk. I look forward to our work together this year, and thank you for the time, effort and talents you give to Texas tennis! Emily Schaefer President, 2017-18
5
6
The Events Lawn
Spa Gardens
PAVILION
Paseo Pool
The Paseo Villas
Palm D’ Or Pavilion
Mesquite
Cottonwood
Post Oak
Cedar
Patio
Highlands Bar
Hickory
Pool
Live Oak
Cypress
Pool Bar
Travertine North
ra n Whitewater Putting Course
t
Limestone South
Wine Room
Concierge
C o n f e re n c e E n
Patio
Travertine South
Lantana Grill & Bar
Lobby
Realty Office
Valet
Main Entrance
Limestone North
The Market
Parking
C
B
A D
Granite Ballroom
E
2nd Level Hospitality Suites
F
G
H
Bluebonnet
Monarch
GETTING AROUND
Conference Registration
ce
Lantana Patio
GENERAL INFORMATION & EVENTS CTA MIX AND MINGLE Friday
Palm Patio, 5:30- 6:30 PM
USPTA AND USTA TEXAS DINNER AND CASINO NIGHT Friday
Pavilion, 6:45 - 9:15 PM
BREAKFAST Saturday Foyer E, 7:00 - 8:00 AM Sunday Salon D, 7:00 AM - 9:00 AM GENERAL SESSION Saturday Salons FGH, 8:00 - 8:50 AM Hear from Stacey Allaster, CEO of Pro Tennis for USTA, as she explains how a culture of innovation is leading the charge for the USTA’s elevation and transformation. REFRESHMENTS Saturday LUNCH (COME AND GO) Saturday
Cottonwood Foyer 9:30 AM - 11:00 AM 2:00 PM - 3:30 PM
Salons FGH, 12:00 PM - 1:30 PM
AWARDS DINNER with Special Guest, Reid Ryan Saturday Salons DEFGH, 6:30 PM - 9:00 PM Join us as we celebrate the All Stars of our sport with special guest and reigning World Series Champion, Reid Ryan, Houston Astros President of Business Operations. *All meals require a ticket for you and your guest (if applicable). Tickets were provided at registration with name tag based on your registration submissions.* MEETING OF THE MEMBERSHIP Sunday EXECUTIVE COMMITTEE MEETING Sunday
Salons ABC, 8:00 - 8:15 AM Salons ABC, 8:15 AM - 12:30 PM
7
Stacey Allaster is the Chief Executive, Professional Tennis, with the United States Tennis Association. In this role, Allaster is tasked with setting the strategic vision for the USTA’s pro tennis division – including oversight of the US Open, US Open Series, Davis Cup, Fed Cup and more – and working closely with the USTA board of directors and the USTA pro tennis staff to ensure the continued viability of professional tennis in the United States. Allaster splits her time between the USTA’s national headquarters in White Plains, N.Y., and the USTA National Campus at Lake Nona in Orlando, Fla. Allaster came to the USTA following a successful nine-year tenure at the WTA, where she served as president (2006-09) and as chairman and CEO (2009-15). Previously, she worked for Tennis Canada in a variety of positions that included tournament director of the Canadian Open in Toronto, now known as the Rogers Cup, and as vice president of sales and marketing.
Stacey Allaster
Chief Executive, Professional Tennis, USTA
8
Among her numerous honors, Allaster has been named the Sports Media Canada Executive of the Year, the WISE Woman of the Year and a Sports Business Journal Gamechanger. She was also recognized by Forbes as one of the top 10 most powerful women in sports, and in 2015, she was recognized and commended by the International Tennis Hall of Fame for her contributions to the sport. Allaster is a graduate of the University of Western Ontario, from which she received both her bachelor’s degree and an honorary doctorate of law. She also has an MBA from the Ivey School of Business in Canada. In 2015, she became a citizen of the U.S., where she lives with her husband and two children.
9
9
USTA TEXAS MEETING GUIDELINES • DRESS IS BUSINESS CASUAL FOR MOST MEETINGS. • COCKTAIL ATTIRE IS ACCEPTABLE FOR THE AWARDS BANQUET ON SATURDAY EVENING. • BESIDES YOUR OWN COMMITTEE MEETINGS, WE ENCOURAGE YOU TO ATTEND OTHER COMMITTEE MEETINGS THAT MAY BE OF INTEREST! • MOST MEETINGS ARE OPEN; CLOSED MEETINGS ARE NOTED ON THE SCHEDULE. • ONLY COMMITTEE MEMBERS ARE ALLOWED TO SIT AT THE TABLE; GUESTS MAY SIT IN CHAIRS AGAINST THE WALL. • WAIT FOR THE COMMITTEE CHAIR TO INVITE COMMENTS FROM THE AUDIENCE. • NETWORK WITH OTHER VOLUNTEERS. • THERE ARE PLENTY OF OPPORTUNITIES AT MEALS AND BREAKS TO GET TO KNOW OTHERS FROM YOUR COMMUNITY AND AROUND THE STATE. • DON’T BE AFRAID TO INTRODUCE YOURSELF; WE ARE ALL PART OF THE TENNIS FAMILY. • BE INVOLVED, ASK QUESTIONS, AND CONTRIBUTE! • THE MORE YOU PUT INTO THIS, THE MORE YOU’LL GET OUT OF VOLUNTEERING. • YOU WERE SELECTED FOR THE COMMITTEE FOR A REASON. YOUR IDEAS HAVE VALUE! • COMPLETE COMMITTEE AND SUB-COMMITTEE ASSIGNMENTS, CONFERENCE CALLS AND/ OR WEBINARS AS REQUESTED IN BETWEEN MEETINGS. • STAY ON TOP OF COMMITTEE GOALS AND CONTRIBUTE TOWARDS SUCCESS. • PROMPTLY COMPLETE AND SUBMIT REIMBURSEMENT FORMS AFTER THE MEETING. • EXPENSE REPORT AND REIMBURSEMENT POLICY CAN BE FOUND IN YOUR BAG AND ARE DUE WITHIN TWO WEEKS.
12
SCHEDULE OVERVIEW FRIDAY FEBRUARY 23
REGISTRATION
Lobby, 2:00 - 7:00 PM
COMMITTEE MEETINGS Nominating (Closed) Monarch Hospitality Ste, 9:00AM - 6:00PM Management (Closed) Hickory, 11:00 AM - 4:00 PM TASK FORCE MEETINGS Coaches Commission Tournament Administration CTA Leadership Hispanic Engagement CHAIRS, VCs, AND RESPONSIBLE OFFICERS MEETING
2:30 - 4:30 PM Cedar Cypress Limestone North Limestone South
CTA MIX AND MINGLE RECEPTION USPTA AND USTA TEXAS DINNER AND CASINO NIGHT
Live Oak, 4:30 - 5:30 PM Palm Patio, 5:30 - 6:30 PM Pavilion, 6:45 - 9:15 PM
SATURDAY FEBRUARY 24
Foyer E, 7:00 - 8:00 AM
REGISTRATION
Lobby, 7:00 AM - 3:00 PM
BREAKFAST
GENERAL SESSION
Salons FGH, 8:00 - 8:50 AM
13
SATURDAY FEBRUARY 24
COMMITTEE MEETINGS 9:00 - 10:50 AM Adult Tennis Council Travertine South Junior Tennis Council Live Oak Community Resource Development Limestone South Leadership Development Cedar Hall of Fame Hickory Texas Tennis Foundation Limestone North Nominating (Closed) Monarch Hospitality Suite, 9:00 AM - 6:00 PM REFRESHMENTS
Cottonwood Foyer, 9:30AM - 11:00 AM
COMMITTEE MEETINGS Collegiate Junior Team Tennis (JTT) Adaptive / Wheelchair Communications / Marketing Constitution and Rules Discipline and Greviance LUNCH (COME AND GO)
Salons FGH, 12:00 PM - 1:30 PM
COMMITTEE MEETINGS Leagues Schools Awards Diversity and Inclusion Officials Junior Tennis Council (Closed) Budget and Finance REFRESHMENTS
1:30 PM - 3:20 PM Limestone South Cypress Travertine South Hickory Limestone North Live Oak Cedar
Cottonwood Foyer, 2:00PM - 3:30 PM
COMMITTEE MEETINGS Local Tennis Participation NJTL
14
11:00 AM - 12:50 PM Travertine South Cypress Limestone South Cedar Hickory Limestone North
3:30 PM - 5:20 PM Limestone North & South Hickory
COMMITTEE MEETINGS CONT. Cedar Travertine South Cypress
Advocacy Strategic Planning Sports Science AWARDS DINNER
Salons DEFGH, 6:30 PM - 9:00 PM
SUNDAY FEBRUARY 25
BREAKFAST
Salon D, 7:00AM - 9:00 AM
JUNIOR TENNIS COUNCIL (CLOSED) MANAGEMENT COMMITTEE (CLOSED)
Hickory, 7:00AM - 11:00 AM Limestone, 7:30AM - 8:00 AM
USTA TEXAS MEETING OF THE MEMBERSHIP EXECUTIVE COMMITTEE MEETING
Salons ABC, 8:00 AM - 8:15 AM Salons ABC, 8:15 AM - 12:30 PM
15
ANNUAL MEETING OF THE MEMBERSHIP AGENDA SUNDAY, FEBRUARY 25, 2018 ● 8 A.M. ● HORSESHOE BAY, TEXAS 1.
Call to Order
President Emily Schaefer
2.
Establishment of a Quorum
Secretary Jackie Payne
3.
Approval of Minutes
Secretary Jackie Payne
4. Treasurer’s Report Treasurer Tom Hunt 5.
Nominating Committee Report
Chair Dan Barta
6. Matters Requiring Approval of Voting Members ● Election of Executive Committee Members (term ending in 2021) ● Northeast Zone: Phillippa Nierling, Dallas ● Northwest Zone: Clint Hukill, Amarillo ● Southeast Zone: John Garza, College Station ● Southwest Zone: Melissa Chambers, Austin ● Approval of proposed amendment of the Corporation’s Amended and Restated Articles of Incorporation, as previously approved by the Executive Committee ● Approval of proposed amendment of the Corporation’s Constitution, as previously approved by the Executive Committee 7. Old Business 8.
New Business
9. Adjourn
16
EXECUTIVE COMMITTEE MEETING AGENDA SUNDAY, FEBRUARY 25, 2018 ● 8:15AM ● HORSESHOE BAY, TEXAS 1. Call to Order President Emily Schaefer 2. Approval of Minutes Secretary Jackie Payne 3. Introduction of USTA Guest, Jeff Baill President Emily Schaefer and Tommy Ho, USTA Board Member 4. Management Committee Report President Emily Schaefer 5. Nominating Committee Report Chair Dan Barta 6. Treasurer’s Report/2018 Proposed Budget Treasurer Tom Hunt 7. USTA Delegate Report Delegate Frank Kelly 8. Executive Director’s Report Executive Director Van Barry 9. Call Item Constitution & Rules Chair Murray Coulter 10. Committee and Task Force Reports
COMMUNITY
Adaptive/Wheelchair – Henry Cox Advocacy – Richard Evans Awards – Marsha Thomas Community Resource Development – Laura Worsham CTA Leadership Task Force – Roger Ojeda
GOVERNANCE
Budget & Finance – Ben Eshleman Constitution & Rules – Murray Coulter Hall of Fame – Jim Chaffin Texas Tennis Foundation - Miguel Garcia
INFRASTRUCTURE
Communications/Marketing – Mardy Ayers Diversity & Inclusion – Anirban Dutta Hispanic Engagement Task Force – Dr. Alfredo Trevino Jr. Leadership Development – Rex Cuajunco Strategic Planning – Carol Welder
ADULT
Adult Tennis Council – Dennis McWilliams Collegiate – Sally Brown Leagues – Gerry Maingot Local Tennis Participation – Derick Hackett/Debbie Greider
JUNIOR
Coaches Commission – Dave Licker Junior Team Tennis – Mark Brown Junior Tennis Council – Rick Meyers NJTL – Bert Cole Schools – Bobby Kleinecke
COMPETITION
Discipline & Grievance – Paul Christian Officials – Bruce Sampley Sports Science – Matt McCoy Tournament Administration Task Force – Chris Singer
11. Old Business 12. New Business 13. Adjourn
17
OPERATIONS AND SERVICES
ADMINISTRATIVE
USTA TEXAS STAFF DIRECTORY
18
Van Barry
Susan Hochstatter
Executive Director
Executive Administration
vbarry@texas.usta.com ext. 201
shochstatter@texas.usta.com ext. 218
Marcos Valdez
Mike Carter
Director of Diversity & Inclusion
Director of Net Generation Strategy
valdez@texas.usta.com ext. 220
mcarter@texas.usta.com ext. 207
Kandice Thompson
Jean Warren
Director of Operations & Services
Accounting Manager
thompson@texas.usta.com ext. 204
warren@texas.usta.com ext. 222
Pam Jaeger
Office Manager/Special Projects pjaeger@texas.usta.com ext. 216
Alex Trobough
Community Service Manager alexandra.trobough@texas.usta.com
Carrie Hale
TSR - Central Texas chale@texas.usta.com
Laura Gilbert
Katy Rogers
lgilbert@texas.usta.com
krogers@texas.usta.com
Cindy Benzon
Amanda Friday
TSR - Southeast Texas
TSR - West Texas
benzon@texas.usta.com
afriday@texas.usta.com
TSR - Fort Worth, W. Central Texas
TSR - South Texas
ADULT DEPARTMENT
Tosha Smith
Christine Watson
smith@texas.usta.com ext. 231
cwatson@texas.usta.com ext. 208
Director of Adult Tennis and Leagues
Adult/Collegiate Coordinator
Nancy Perkins
Todd Reed
perkins@texas.usta.com ext. 217
reed@texas.usta.com ext. 232
Adult/Senior Comp Coordinator
NTRP/Asst League Coordinator
Andrea Booth
Adult Coordinator
JUNIOR DEPARTMENT
booth@texas.usta.com
Julio Godreau
Amanda Shaw
godreau@texas.usta.com ext. 210
shaw@texas.usta.com
10 and Under Coordinator
Director of Junior Tennis
Mick Walter
Ainsley Williams
Junior Competitive Coor./Player Development
Schools Coordinator
mwalter@texas.usta.com ext. 209
williams@texas.usta.com ext. 206
Veronica Nicholls
Reid Fenning
Junior Team Tennis/NJTL Coordinator
Junior Competitive Coor./Sports Science
nicholls@texas.usta.com ext. 215
fenning@texas.usta.com ext. 211
MARKETING
Taylor Helfeldt Jones
Director of Marketing & Communications tjones@texas.usta.com ext. 219
Paul Ryan
Content/Media Strategist ryan@texas.usta.com ext. 202
Amelia Perches
Social Media/Digital Creative Coordinator aperches@texas.usta.com ext. 230
19
SAVE THE DATE! 2018 USTA Texas Semiannual Meeting June 29 - July 1, 2018 Omni Corpus Christi
NOTES:
20
NOTES:
NOTES:
A SPECIAL THANK YOU TO OUR SPONSORS WHO HELP US PROMOTE AND DEVELOP THE GROWTH OF TENNIS IN TEXAS!