Arlington Public Schools: Utilization & Occupancy Study

UTILIZATION AND OCCUPANCY STUDY Division Wide Study for Arlington Public Schools

submitted by NATE GOORE, PRINCIPAL MKTHINK

JULY 2014

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Arlington Public Schools | Utilization and Occupancy Study

Table of Contents

01 Introduction & Intent 02 High Schools

7 17

03 Middle Schools

115

04 Elementary Schools

167

Appendix A - Department Interviews Appendix B - Utilization and Occupancy Package Appendix C - Software Package Recommendations

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Washington-Lee High School Grimm+Parker Website (photo credit)

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Arlington Public Schools | Utilization and Occupancy Study

01 INTRODUCTION

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1 Introduction and Intent “Arlington Public Schools is a diverse and inclusive school community, committed to academic excellence and integrity. We provide instruction in a caring, safe and healthy learning environment, responsive to each student, in collaboration with families and the community.”

APS Vision

Arlington Public Schools (APS) is a diverse and dynamic school division located across the Potomac River from Washington D.C. Out of Virginia’s 132 school divisions in terms of student population, APS operates the 13th largest school division but is physically one of the smallest in the commonwealth.

As a mission driven organization dedicated to helping every student succeed, APS continually strives to provide the highest quality of education to all students.

Over the past decade APS has dealt with a substantial growth in enrollment and its associated challenges. Many steps have been taken to improve the facilities, including the construction of three new state-of-the-art high schools in the last ten years.

While much has been accomplished over the past decade to accommodate the growing student population there are a number of significant obstacles to ongoing work to address large capacity challenges while maintaining, and even improving, the quality educational experience at all schools within APS.

In order to understand and unravel the constraints of future growth, quantitative analysis is needed to assess the capacity and utilization of each school building and the Arlington Public Schools division as a whole. The resultant data will provide APS leadership and school communities with the detailed information needed to make the best possible planning decisions across the portfolio of real estate and every school in the division. This report contains the outcomes of analysis of four schools within the Arlington Public school division at the time of its publication in July of 2014: three high schools – Wakefield, Washington-Lee, and Yorktown, and one middle school – Swanson.

The report additionally summarizes the strategies and recommendations developed corroboratively between Arlington Public Schools and MKThink that address the growing population against an improved understanding of capacity and utilization at each of the four schools noted above.

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ARLINGTON PUBLIC SCHOOLS AT A GLANCE

Arlington Public Schools is a public school division of Arlington County, Virginia. Forbes Magazine named Arlington, VA as one of the top places in the nation to educate one’s child in 2007. APS enrollment has grown by 3,782 students since 2008 at an average rate of 3.8% per year. It is currently projected to grow by another 3,300 students by 2018.

It is estimated that: HIGH SCHOOLS

MIDDLE SCHOOLS

ELEMENTARY SCHOOLS

will grow by 1,007 students in 2018, plus another 1,972 students by 2023

will grow by 1,328 students in 2018, plus another 497 students by 2023

will grow by 1,772 students in 2018, plus another 497 students by 2023

151

%

increase by 2023

37

%

increase by 2023

46

%

FOOTNOTE Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023.”

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Arlington Public Schools | Utilization and Occupancy Study

increase by 2023

EXISTING CONDITIONS OF ARLINGTON PUBLIC SCHOOLS

2023 PROJECTED ENROLLMENT VS. CAPACITY OF ARLINGTON PUBLIC SCHOOLS

2023 Projected Enrollment vs. Existing Capacity of APS

5,000

ELEMENTARY

MIDDLE

Y orktown

Was hington-Lee

Wakefield

Williams burg

H-B Woodlawn HS

S wans on

K enmore

J effers on

H-B Woodlawn MS

G uns ton

T uckahoe

Williams burg

T aylor

R andolph

Oakridge

Nottingham

McK inley

Long B ranch

K ey

J ames town

Hoffman-B os ton

Henry

Drew

G lebe

C laremont

C arlin S prings

B arrett

C ampbell

B arcroft

0

AT S

1,000

AS F

School

Existing Capacity

2,000

As hlawn

2023 Enrollment

3,000

Abingdon

KEY

# OF STUDENTS

4,000

HIGH

FOOTNOTE FOOTNOTE Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023.”

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PROJECT OBJECTIVES

MKThink employs rigorous data-driven and evidencebased analytic methods and processes.

Developed at the request of Arlington Public Schools, the facility utilization and occupancy study herein provides a detailed, comprehensive understanding of current capacities and opportunities to capture latent capacity at each of the schools. Existing space use for this report was informed by APS 2013 facilities data, SY 2013-14 master-scheduling information, APS design standards and guidelines, as well as on-site observations.

In addition, programmatic data and qualitative information gathered during interviews with school and division leadership are included in this report. The information captured in this summary will support decision-making with respect to future utilization practices and proposed construction for all existing and new schools across the Arlington Public Schools real estate portfolio.

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Arlington Public Schools | Utilization and Occupancy Study

FACTORS AFFECTING UTILIZATION AND OCCUPANCY

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PROJECT APPROACH

The scope of MKThink’s work with Arlington Public Schools includes a facility utilization and occupancy study. A data-driven method employed by MKThink will give APS a comprehensive understanding of the four selected schools’ current capacities and opportunities to capture latent capacity and improved utilization at each of the schools.

Thus allowing an growing enrollment within the existing real estate portfolio. Existing space use for this report was informed by last year’s (2013) facilities data, scheduling information, APS design standards and guidelines, as well as on-site investigations.

In addition, quantitative data gathered on-site through interviews with various departments contributed to the final report. This report will provide assistance to APS in making informed decisions regarding the future of all the schools across the division.

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Arlington Public Schools | Utilization and Occupancy Study

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Arlington Public Schools | Utilization and Occupancy Study

02

HIGH SCHOOLS An overview of the current High Schools’ operations in terms of utilization and occupancy.

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2 High Schools Wakefield 16 Washington-Lee 40 Yorktown 64 Strategies 88

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WAKEFIELD HIGH SCHOOL

WHS

“TO TEACH AND INSPIRE; T O RE A CH AND TRANSFORM. EVERY S TUD E NT. EVERY YEAR.”

-WA K EF I EL D V I SI O N

1,483

STUDENTS

CURRENT ENROLLMENT - 2013

2,520 STUDENTS

PROJECTED ENROLLMENT - 2023

0

500

1000

1500

2000

2500

FOOTNOTE Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023.”

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Arlington Public Schools | Utilization and Occupancy Study

3000

WAKEFIELD HIGH SCHOOL

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EXISTING PROGRAM - WAKEFIELD

KEY Structural Area General Classroom Specialized Classrooms Office Admin/Faculty Support Athletics Food Service Assembly/Multipurpose Space Study Space User Support Building Support Circulation

Excluding circulation and building support space from the overall total, the Wakefield facilities consist of 230,735 net assignable square feet. Of this, 42% is Instructional space, 18% is Athletic space, and 6.8% is Office space for faculty, staff, and administrators. The top two floors are primarily Instructional space, and the basement is entirely athletic space and associated user support rooms.

TOTAL GROSS AREA: 400,000 375,000

403,940 SF

355,331 SF

350,000 325,000

60,716 SF

FLOOR AREA (square feet)

300,000 275,000

36,081 SF

250,000

15,765 SF

225,000

8,302 SF 41,439 SF

NET ASSIGNABLE SQUARE FEET:

230,735 SF

200,000 12,617 SF 175,000 150,000

15,966 SF

160,641 SF

10,518 SF 29,331 SF

125,000 22,985 SF 100,000

NON ASSIGNABLE SQUARE FEET:

75,000 50,000

101,611 SF

124,596 SF

70,716 SF

74,268 SF

Floor 2

Floor 3

49,706 SF

25,000

All Facilities

Floor 0

Floor 1

FOOTNOTE 1. Gross square feet figures for Wakefield High School are based on the APS website - Design and Construction Update.

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Arlington Public Schools | Utilization and Occupancy Study

BREAKDOWN BY PROGRAM Comparison of key program types at a typical school, grades 6-12, and Wakefield High School.

TYPICAL SCHOOL GRADES 6-12

WAKEFIELD HIGH SCHOOL

OTHER

OTHER

44.5%

29.7% INSTRUCTION

36.7%

INSTRUCTION

42%

ATHLETICS

18% OFFICE ATHLETICS

9.6%

7.8% STAFF SUPPORT

1.4%

OFFICE

STAFF SUPPORT

6.8%

3.5%

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FLOOR PLAN 00

LOCKERS

WRESTLING TLT

T TL

T TL

CARDIO/ WEIGHT

TLT

MAIN GYM ST AI

R

ST A

ST AI

R

IR

STORAGE

MECH

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Arlington Public Schools | Utilization and Occupancy Study

FLOOR PLAN 01

GYM

05 E1 7 10

LOCKERS

TL T

TL T

LIBRARY

GYM 2

E

09 E1

15 E1

MAIN GYM BELOW

LIBRARY IR

R KE C M LO OO R

ST A

F. N CO

D1 20

TL T

D1 03

D1 02

INSTRUCTION POOL

TL T

IR

IR

STA

TL T ST A

COURTYARD

COMPETITION POOL

R

CAFETERIA ST AI

C114 TOWNHALL

ADMIN

B1 34

C114

ST AI

TLT

R

TLT

KITCHEN

C115

C1 26

COUNSELING SUITE

C1 28

C116

RD

B130

A102

RTY A

R

A134

TLT

A145

TLT

A101

A103

TECH

A123

TLT

A133

STAIR STAIR

VISUAL ARTS

A104

ST AI AUDITORIUM

SET SHOP

A117 A119

C1 29

COU

B122 B120

A114

IR

TL T

FOOD SERVICES

POOLS

ST A

R KE C M LO OO R

A137

HEALTH SUITE

A142

A150

A157

PERFORMING ARTS

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FLOOR PLAN 02

CL

AS

ST A

IR

SR

OO MS

ROOF

C202

ST AI

R

COURTYARD

C206

ST AI

C201

C205 C209

TOWN HALL BELOW

C213

ST AI

C221 C223 C225

B221

C228 C232 C234 C238

A212

TLT TLT

A220

B206

Arlington Public Schools | Utilization and Occupancy Study

TLT TLT STAIR

STAIR

A227

A223

A219

A215

STAIR

A211

A207

A203

A201

24

C242

R

ST AI

R

AUDITORIUM BELOW

C247

STAIR

CLASSROOMS

CLASSROOMS

C240 ST AI

A228

B212

B207

A224

B214

B213

COU RTY ARD

B220

B215

A208

R

TLT

TLT

SCIENCE LABS

POOL BELOW

C214 R

C210

BAND BELOW

ORCH. BELOW

STUDIO THEATER BELOW

PERFORMING ARTS

FLOOR PLAN 03

ROOF BELOW

C302

STA

IR

C306 C310 C314

C301 C305

C318

C309

C322

C313

C326 C330

TLT TLT

SCIENCE LABS

ROOF BELOW

COURTYARD

C321 C325

B321

C334 C338

C329

C342

B320

B315

TYAR D

TLT

B314

B313

C350

IR

C354

AUDITORIUM BELOW

A340

A336

A328

A324

TLT

A320

TLT

A312

A304

A308

A302

C356

B306

C348

STA

COU R

B312

B307

C346 TLT

C358 A353 A347

A343

A339

A335

A331

A327

A323

A319

A315

STAIR

A311

A307

A303

A301

STAIR

A351

PERFORMING ARTS

CLASSROOMS all content is proprietary

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Wakefield High School bowie | gridley | architect

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Arlington Public Schools | Utilization and Occupancy Study

(photo credit)

DEPARTMENT INTERVIEWS

HIGHLIGHTS

In order to understand the space utilization of Wakefield High School and the occupancy of its classrooms given its schedule, MKThink undertook a series of meetings with school leadership that are key to its operations and success. ¹

• WHS is utilized heavily by the community during the week and on weekends, including a church service every Sunday.

• It is a diverse school with a dwindling ESL population due to increasing cost-ofliving in Arlington.

• Wakefield has a highly recognized ARTS program.

• Student advisory and academic support is provided during the Warrior Period.

• 300-500 students travel and use the Career Center every day.

FOOTNOTE 1. Refer to Appendix A for all interviews

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INSTRUCTIONAL ROOMS BY FLOOR AREA

KEY

Just over 80% (67 out of 83) of General classrooms at Wakefield are within 50 sf of the 700 sf standard outlined by the VA Department of Education (DOE) guidelines for general classrooms grade 6-12¹.

General Classroom [30 ft² per student]

Specialized Classroom [40 ft² per student] [Music - 20 ft² per student]

Non-Classroom Instruction Space [125 ft² per student] 2400 2200 2000 1800

AREA (net square-feet)

1600 1400

guideline for general classroom floor area grades 6-12 = 700 sf 1

1200 1000 800 600 400

0

GYM1 POOL1&2 GYM2 A157 WEIGHTS A142 WREST A208 A114 A150 A104 B220 B221 B207 B206 B320 B306 B321 B307 B214 B212 B314 B312 B215 B213 B315 B313 A102 A103 A101 E105 C356 C114 C115 C247 C116 A336 A351 A340 C358 E107 E109 B130 C221 C350 C223 C242 A315 C225 C318 A212 A215 C330 A301 A323 A319 A303 A307 C301 C201 A201 C302 C202 A220 C354 C321 A324 A320 A219 C348 C346 C342 C329 C325 C314 C310 C309 C306 C305 A343 A339 A335 C326 C322 A308 A304 C238 C234 C214 C210 C209 C206 A224 A223 C205 A203 A207 C240 A311 A302 A347 C232 C338 C313 A211 A328 A228 D102 A312 C213 B134 C334 C228 A327 A331 A227 A137 A145

200

FOOTNOTE

ROOMS

1. General classroom floor area standards for grades 6-12 are based on the Virginia Department of Education “Guidelines for School Facilities” 2013.

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Arlington Public Schools | Utilization and Occupancy Study

INSTRUCTIONAL ROOMS BY CAPACITY

KEY

A room’s capacity is calculated based on its physical layout and its floor area, using a factor of area (sf) needed per student to engage in the learning activities associated with each room’s intended use. See key to the right for the capacity assigned to each room type.

General Classroom [30 ft² per student]

Specialized Classroom [40 ft² per student] [Music - 20 ft² per student]

Non-Classroom Instruction Space [125 ft² per student] 130 120

Average capacity for general classrooms is 24 “seats”

110 100 90

CAPACITY “seats”

80 70 60 50 40 30 20 15 10 0

GYM1 A142 A150 POOL1&2 GYM2 A208 A114 A104 E105 B307 B321 B306 B320 B206 B207 B221 B220 C356 B313 B315 B213 B215 B312 B314 B212 B214 C114 A102 C247 A340 A351 A336 C358 A103 B130 E109 E107 A101 A215 A212 C318 C225 A315 C242 C223 C350 C221 A302 A311 C240 A207 A203 C205 A223 A224 C206 C209 C210 C214 C234 C238 A304 A308 C322 C326 A335 A339 A343 C305 C306 C309 C310 C314 C325 C329 C342 C346 C348 A219 A320 A324 C321 C354 A220 C202 C302 A201 C201 C301 A307 A303 A319 A323 A301 C330 C213 A312 A228 A328 A211 C313 C338 C232 A347 A227 A331 A327 C228 C334 C116 C115 A137 WEIGHTS A157 B134 D102 WREST A145

5

FOOTNOTE

ROOMS

General classroom capacity standards are based on common threshold for grades 6-12, Specialized Classrooms and Non-Classroom Instruction Space are based on the Virginia Department of Education “Guidelines for School Facilities” 2013.

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WEEKLY ROOM USE HOURS

KEY

During a typical week, the Wakefield bell schedule has 28.1 hours of scheduled room use¹.

A total of 17 out of 114 rooms scheduled for instruction use - 14 General Classrooms, 2 Specialized Classrooms, and the Main Gymnasium - were scheduled at or above the target utilization rate of 6 out of 7 instructional periods.

General Classroom Specialized Classroom Non-Classroom Instruction Space

Average utilization rate for fall 2013 was 17.24 hours/week.

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Max Utilization Rate = 28.1 Hours/Week

28

7P

26

6/7 Periods + WP = 24.4 Hours/Week

HOURS OF SCHEDULED USE PER WEEK

24

6P

22 5P

20 18

Average Utilization Rate2 = 17.24 hours/week

16

4P

14 3P

12 10

2P

8

0 0 COMPUTER LAB COMPUTER LAB MEDIA ROOM EXERCISE ROOM

6 4

0

E107 B130 GYM1 A328 A203 A219 C206 A335 C301 C305 B320 C240 C242 A336 A104 B207 B215 A320 A324 B313 C115 A157 A223 C202 C210 C213 C228 B213 C306 A340 C232 B214 A339 A343 C309 C334 B321 A207 B212 A315 B306 B314 C214 A302 A304 A308 A323 A114 A220 C205 C209 C350 A228 B221 C318 A201 A215 C225 C234 C238 A101 B315 GYM2 C114 WEIGHTS A224 C201 B307 C247 A303 A307 A331 A347 C321 C223 C322 A211 C325 A142 B220 A227 C329 C302 A301 C358 A311 A327 C330 C348 C354 A212 A319 B312 C313 C116 B206 C356 A208 A312 E105 C310 C326 POOL1&2 A150 C221 E109 A145 A102 C314 C338 C342 A137 A351 C346 A103 B134 D102 WREST

2

FOOTNOTE

ROOMS

1. “Weekly Room Use Hours” is the amount of time that a room is scheduled for instruction during a 5-day week.

2. Utilization Rates are based on the Fall 2013 schedule.

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Arlington Public Schools | Utilization and Occupancy Study

1P

INSTRUCTIONAL SPACE UTILIZATION BY PERIOD - SEMESTER 1, 2013-14 Overall utilization patterns from day to day are not significantly impacted by Wakefield’s rotating bell schedules. Throughout the day, however, the percentage of rooms in use at a given time fluctuates between less than 30% (during lunch) to over 80% (during warrior’s period). Outside of lunch times and warrior’s period, the utilization rate is steady between 55% and 60%.

100%

KEY Room Utilization Rate on “A” Days Room Utilization Rate on “B” Days

Warrior’s Period 88.6%

90%

80% Utilization Rate

80%

% IN-USE of 114 scheduled rooms

70%

61.4% 60%

58.8%

58.8%

60.5% 56.1%

50%

40%

35.1%

30%

30.7% 26.3%

20%

10%

0%

"A" "B"

Per.1 - 8:19 to 9:46

Per.3 - 9:52 to 10:38

Warriors' Per.

Per.2 - 8:19 to 9:46

Per.3 - 9:52 to 10:38

Warriors' Per.

Per.4A/5A - 11:17 to 12:46

Per.6 - 13:33 to 15:01

Per.4B/5B - 11:58 to 13:27

Per.7 - 13:33 to 15:01

FOOTNOTE: Utilization Rates are based on the set of 144 rooms determined to drive capacity at Wakefield High School. This set includes rooms that both appear in the 2013-14 Master Course Schedule whose primary function is to host classes and rooms that do not appear in the Master Course Schedule, but which have been identified as unscheduled Instructional Space. The 114 room-set does not include the 4 unscheduled “reserved” rooms that are available to all instructors and students on a rotating basis.

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1ST PERIOD - OCCUPANCY AND UTILIZATION BY ROOM, FALL 2013-14 Room utilization and occupancy rates are based on Fall 2013-14 Master Schedule, which includes rooms whose primary function is to host classes, “Reserved” rooms, and Athletic space¹. During 1st period, 57% of rooms were scheduled for use; of these rooms, 21 were at or over capacity, while 10 rooms were less than half full.

57% of rooms were scheduled for use during 1st period; of these, 73% are not fully occupied to capacity

130 120 110

SEATS and STUDENT ENROLLMENT

100 90 80

KEY Unscheduled Under Occupied Occupied to Capacity or Over Reserved [Instruction] Reserved [Athletics]

P1

1%

3% 40%

60 50 40 30 20

GYM1 A142 A150 POOL1&2 GYM2 A208 A114 A104 E105 B321 B320 B307 B306 B221 B220 B207 B206 B315 B314 B313 B312 C356 B215 B214 B213 B212 A102 C114 C247 A340 A336 A351 C358 A103 B130 E109 E107 A101 C350 C318 A315 A212 C242 C225 C223 C221 A215 C354 C348 C346 C342 C329 C325 C321 C314 C310 C309 C306 C305 C302 C301 A343 A339 A335 C330 C326 A324 A323 C322 A320 A319 A311 A308 A307 A304 A303 A302 A301 C240 C238 C234 C214 C210 C209 C206 C205 C202 C201 A224 A223 A220 A219 A207 A203 A201 C338 C313 A347 A328 A312 C232 C213 A228 A211 C334 A331 A327 C228 A227 C115 C116 A137 WEIGHTS A157 D102 B134 WREST A145

10 0

FOOTNOTE:

ROOMS

1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

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Arlington Public Schools | Utilization and Occupancy Study

1%

16

18% 39%

70

P2

40

WRESTING ROOM

1ST PERIOD - FLOOR PLANS

T TL

TLT

The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

T TL

TLT MAIN GYM

ST A

IR

ST AIR

ST AIR

CARDIO/ WEIGHT ROOM

MECH

Floor Plan 00 05 E1 07 E1

GYM 2

TL T

TL T

09 E1

ROOF BELOW

ROOF

15 E1

MAIN GYM BELOW

LIBRARY

INSTRUCTION POOL

IR

Floor Plan 01

Floor Plan 02

RD A324

A328

A323

A327

C356

A340

A320 A319

C354

AUDITORIUM BELOW

A336

TLT

A315

A312

C358 A353 A347

A343

A339

ORCH. BELOW

TLT

C350 ST AIR

STAIR

STAIR

STAIR

BAND BELOW

STUDIO THEATER BELOW

TLT

COU RTY A

TLT TLT

RD A227

A219

A223

A215

A157

STAIR

A150

A211

A142

A207

A137

A203

A133

STAIR

A103

A123

TLT

A201

STAIR

A308

TLT

B306 C247

A311

TLT

AUDITORIUM BELOW

A307

A208

B312

B307

A302

A145

TLT

B314

B313

C242 ST AIR

A304

TLT

C240 ST AIR

C334 C338 C342 C346 C348 TLT

C329

B320

B315

A303

B206

C322 C326 C330 C321 C325

B321

C232 C234 C238

A301

AUDITORIUM

STAIR

A101

B212

B207

A212

A134

RTY A

RD B122

RTY A

B120 A119

A104

B214

B213

ST AIR

SET SHOP

A117 A102

C1 29

TLT

C228

B220

B215

COU

A114

C221 C223 C225

B221

ST AIR

TLT

C1 28

C116

C318

TLT

COU

C115

C1 26

A224

C114

B130

TOWN HALL BELOW

ROOF BELOW

COURTYARD

C310

C314 C301 C305 C309 C313

TLT

A220

B1 34

ST AIR

TLT

C302 C306

ST AIR

POOL BELOW

STAI R

ST AIR

C201 C205 C209 C213

C114 TOWNHALL

COURTYARD C214

A335

IR

COMPETITION POOL

TLT

KITCHEN

C202 C206 C210

ST AIR

ST A

COURTYARD CAFETERIA

A331

TL T

TL T

TL T

IR

A228

D1 02

STA

IR

ST A

TL T

D1 03

ST A

R KE C M LO OO R

ST AIR

IR

R KE C M LO OO R

ST A

F. N CO

D1 20

A351

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3RD PERIOD - OCCUPANCY AND UTILIZATION BY ROOM, FALL 2013-14 Room utilization and occupancy rates are based on the Fall 2013-14 Master Schedule, which includes rooms whose primary function is to host classes, “Reserved” rooms, and Athletic space¹. During 3rd period, 58% of rooms were scheduled for use; of these rooms, 24 were at or over capacity, while 10 rooms were less than half full.

P1

1%

3%

1% 2% 58% of rooms were scheduled for use during 3rd 16% 18% period; of these, 65% are not 40% fully occupied to capacity41%

130 120 110 100

SEATS and STUDENT ENROLLMENT

P2

90 80

39%

70

40%

KEY Unscheduled Under Occupied Occupied to Capacity or Over Reserved [Instruction] Reserved [Athletics]

P3

WP

1%

1% 2%

20%

3% 38%

38%

60 50 40 30 20

0

GYM1 A142 A150 POOL1&2 GYM2 A208 A114 A104 E105 B321 B320 B307 B306 B221 B220 B207 B206 B315 B314 B313 B312 C356 B215 B214 B213 B212 A102 C114 C247 A340 A336 A351 C358 A103 B130 E109 E107 A101 C350 C318 A315 A212 C242 C225 C223 C221 A215 C354 C348 C346 C342 C329 C325 C321 C314 C310 C309 C306 C305 C302 C301 A343 A339 A335 C330 C326 A324 A323 C322 A320 A319 A311 A308 A307 A304 A303 A302 A301 C240 C238 C234 C214 C210 C209 C206 C205 C202 C201 A224 A223 A220 A219 A207 A203 A201 C338 C313 A347 A328 A312 C232 C213 A228 A211 C334 A331 A327 C228 A227 C115 C116 A137 WEIGHTS A157 D102 B134 WREST A145

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FOOTNOTE:

ROOMS

1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

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Arlington Public Schools | Utilization and Occupancy Study

8

WRESTING ROOM

3RD PERIOD - FLOOR PLANS

T TL

TLT

T TL

TLT

The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

MAIN GYM

ST A

IR

ST AIR

ST AIR

CARDIO/ WEIGHT ROOM

MECH

Floor Plan 00 05 E1 07 E1

GYM 2

TL T

TL T

09 E1

ROOF BELOW

ROOF

15 E1

MAIN GYM BELOW

LIBRARY

INSTRUCTION POOL

IR

Floor Plan 01

Floor Plan 02

RD A324

A328

A323

A327

C356

A340

A320 A319

C354

AUDITORIUM BELOW

A336

TLT

A315

A312

C358 A353 A347

A343

A339

ORCH. BELOW

TLT

C350 ST AIR

STAIR

STAIR

STAIR

BAND BELOW

STUDIO THEATER BELOW

TLT

COU RTY A

TLT TLT

RD A227

A219

A223

A215

A157

STAIR

A150

A211

A142

A207

A137

A203

A133

STAIR

A103

A123

TLT

A201

STAIR

A308

TLT

B306 C247

A311

TLT

AUDITORIUM BELOW

A307

A208

B312

B307

A302

A145

TLT

B314

B313

C242 ST AIR

A304

TLT

C240 ST AIR

C334 C338 C342 C346 C348 TLT

C329

B320

B315

A303

B206

C322 C326 C330 C321 C325

B321

C232 C234 C238

A301

AUDITORIUM

STAIR

A101

B212

B207

A212

A134

RTY A

RD B122

RTY A

B120 A119

A104

B214

B213

ST AIR

SET SHOP

A117 A102

C1 29

TLT

C228

B220

B215

COU

A114

C221 C223 C225

B221

ST AIR

TLT

C1 28

C116

C318

TLT

COU

C115

C1 26

A224

C114

B130

TOWN HALL BELOW

ROOF BELOW

COURTYARD

C310

C314 C301 C305 C309 C313

TLT

A220

B1 34

ST AIR

TLT

C302 C306

ST AIR

POOL BELOW

STAI R

ST AIR

C201 C205 C209 C213

C114 TOWNHALL

COURTYARD C214

A335

IR

COMPETITION POOL

TLT

KITCHEN

C202 C206 C210

ST AIR

ST A

COURTYARD CAFETERIA

A331

TL T

TL T

TL T

IR

A228

D1 02

STA

IR

ST A

TL T

D1 03

ST A

R KE C M LO OO R

ST AIR

IR

R KE C M LO OO R

ST A

F. N CO

D1 20

A351

Floor Plan 03 all content is proprietary

35

WARRIOR PERIOD - SCHEDULED OCCUPANCY BY ROOM, FALL 2013-14 Room utilization and occupancy rates are based on the Fall 2013-14 Master Schedule, which includes rooms whose primary function is to host classes, “Reserved” rooms, and Athletic space¹. During warrior period, 86% of rooms were scheduled for use; of these rooms, 36 were less than half full.

P2

Warrior Period is a 1% 1% 2% good example of high with 16% classroom utilization 20% 86% of rooms scheduled

130

3%

120 110 100 SEATS and STUDENT ENROLLMENT

90 80 70

40%

60

41%

3%

Unscheduled Under Occupied Occupied to Capacity or Over Reserved [Instruction] Reserved [Athletics]

WP

1% 2%

3% 11%

38%

38%

50

84%

40 30 20 10 0

GYM1 A142 A150 POOL1&2 GYM2 A208 A114 A104 E105 B321 B320 B307 B306 B221 B220 B207 B206 B315 B314 B313 B312 C356 B215 B214 B213 B212 A102 C114 C247 A340 A336 A351 C358 A103 B130 E109 E107 A101 C350 C318 A315 A212 C242 C225 C223 C221 A215 C354 C348 C346 C342 C329 C325 C321 C314 C310 C309 C306 C305 C302 C301 A343 A339 A335 C330 C326 A324 A323 C322 A320 A319 A311 A308 A307 A304 A303 A302 A301 C240 C238 C234 C214 C210 C209 C206 C205 C202 C201 A224 A223 A220 A219 A207 A203 A201 C338 C313 A347 A328 A312 C232 C213 A228 A211 C334 A331 A327 C228 A227 C115 C116 A137 WEIGHTS A157 D102 B134 WREST A145

0%

P3

KEY

FOOTNOTE:

ROOMS

1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

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Arlington Public Schools | Utilization and Occupancy Study

P4 1%

19%

34%

WRESTING ROOM

WARRIOR PERIOD - FLOOR PLANS

T TL

TLT

T TL

TLT

The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

MAIN GYM

ST A

IR

ST AIR

ST AIR

CARDIO/ WEIGHT ROOM

MECH

Floor Plan 00 05 E1 07 E1

GYM 2

TL T

TL T

09 E1

ROOF BELOW

ROOF

15 E1

MAIN GYM BELOW

LIBRARY

INSTRUCTION POOL

IR

Floor Plan 01

Floor Plan 02

RD A324

A328

A323

A327

C356

A340

A320 A319

C354

AUDITORIUM BELOW

A336

TLT

A315

A312

C358 A353 A347

A343

A339

ORCH. BELOW

TLT

C350 ST AIR

STAIR

STAIR

STAIR

BAND BELOW

STUDIO THEATER BELOW

TLT

COU RTY A

TLT TLT

RD A227

A219

A223

A215

A157

STAIR

A150

A211

A142

A207

A137

A203

A133

STAIR

A103

A123

TLT

A201

STAIR

A308

TLT

B306 C247

A311

TLT

AUDITORIUM BELOW

A307

A208

B312

B307

A302

A145

TLT

B314

B313

C242 ST AIR

A304

TLT

C240 ST AIR

C334 C338 C342 C346 C348 TLT

C329

B320

B315

A303

B206

C322 C326 C330 C321 C325

B321

C232 C234 C238

A301

AUDITORIUM

STAIR

A101

B212

B207

A212

A134

RTY A

RD B122

RTY A

B120 A119

A104

B214

B213

ST AIR

SET SHOP

A117 A102

C1 29

TLT

C228

B220

B215

COU

A114

C221 C223 C225

B221

ST AIR

TLT

C1 28

C116

C318

TLT

COU

C115

C1 26

A224

C114

B130

TOWN HALL BELOW

ROOF BELOW

COURTYARD

C310

C314 C301 C305 C309 C313

TLT

A220

B1 34

ST AIR

TLT

C302 C306

ST AIR

POOL BELOW

STAI R

ST AIR

C201 C205 C209 C213

C114 TOWNHALL

COURTYARD C214

A335

IR

COMPETITION POOL

TLT

KITCHEN

C202 C206 C210

ST AIR

ST A

COURTYARD CAFETERIA

A331

TL T

TL T

TL T

IR

A228

D1 02

STA

IR

ST A

TL T

D1 03

ST A

R KE C M LO OO R

ST AIR

IR

R KE C M LO OO R

ST A

F. N CO

D1 20

A351

Floor Plan 03 all content is proprietary

37

CAPACITY OF UNSCHEDULED ROOMS BY PERIOD AND TYPE

KEY General Classroom Performing Art Visual Art Science Lab Computer Lab Reserve [Academic] Athletic Reserved [Athletic]

Every instructional period had unused general classroom space, as well as unused Science labs, Computer labs, Visual Art classrooms, and Athletics space. Performing Art classrooms were available all but two instructional periods.

Of the specialized room types, only Performing Art classrooms did not have available space all 7 periods.

1.

2.

PERIODS

3.

WP.

4.

5.

6.

7.

0

38

100

200

300

400

500

600

Arlington Public Schools | Utilization and Occupancy Study

700

800

900

1000 1100 1200 CAPACITY “SEATS” of UNUSED ROOMS

1300

1400

1500

1600

1700

1800

1900

2000

INSTRUCTIONAL SPACES - FREQUENCY BY CAPACITY AND SIZE

KEY

The general classroom inventory at Wakefield has an average capacity of 24 “seats.”¹ The majority of classes are accommodated by this inventory, but classes on the small or large end of the range do not have optimally sized facilities in which to be scheduled. Conversely, the capacity of specialized classrooms is 70% higher than their class enrollment, resulting in a misalignment of capacity of specialized classrooms and their enrollment. It is important to remember that speciality rooms have constraints and properties that make them more difficult to realign.

# of Classes by Class Enrollment # of Rooms by Loading Capacity

65 60 55 50

# OF ROOMS & CLASSES

45 40 35

Capacity Misalignment

30 25 20 15 10 5

5

10

15

20

25

30

35

40

45

50

55

60

65

70

75

80

85

90

95

100

105

CLASSROOM CAPACITY & CLASS SIZE

FOOTNOTE: 1. Average capacity of 24 “seats” is based on scheduling data collected from the 2013-14 Master Course Schedule

all content is proprietary

39

110

ROOMS BY PERIODS IN USE AND OCCUPIED BY INSTRUCTORS 19% (21 out of 109) of Instructional rooms scheduled in the Fall 2013-14 semester had more than 1 instructor assigned to share the space. 14 out of 109 instruction rooms achieved the target utilization goal of 6 out of 7 instructional periods.

19% of rooms are scheduled for more than 1 instructor

KEY # of Scheduled Instructional Periods General Period # of Scheduled Instructors Additional/Different Instructor (WP) Rooms with Multiple Instructors

only 13% of rooms achieved the target utilization rate 8

# of SCHEDULED PERIODS & INSTRUCTORS

7

6

5

4

3

(empty) (empty) MEDIA ROOM COMPUTER LAB COMPUTER LAB

2

1

0

A103 B134 D102 A351 C346 A102 C314 C338 C342 A137 A145 E109 A150 C221 E105 A208 B206 C326 C313 C116 C356 A312 C310 B312 A301 A311 A319 A327 C358 A212 C348 C354 C330 A142 A211 A224 A227 C201 B220 C247 A303 C322 A331 A347 C302 C321 C325 B307 C329 C223 A307 C114 B315 A101 A157 A114 A201 A207 A215 A220 A223 A228 C202 C205 C209 C210 C213 C214 C225 C228 C232 C234 C238 B207 B212 B213 B214 B215 B221 A302 A308 A315 C318 A320 A323 A324 A339 C306 C309 C334 A340 B306 B313 B314 B321 C115 A304 A343 C350 A104 A203 A219 C206 C240 C242 A328 C301 C305 A336 B320 A335 E107 B130

ROOMS

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Arlington Public Schools | Utilization and Occupancy Study

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all content is proprietary

41

WASHINGTON LEE HIGH SCHOOL

W-L

“ WA S H ING T O N - LE E HIG H S C HO O L C H A L L E N G E S A L L S T U D E N T S T O S T R IV E FO R T HE B E S T, T O BE CO M E L I F E - L O N G L E A R N E R S , A ND T O BE CO ME S U CC E S S FU L, A C T I VE M E M B E R S O F T H E G LO B A L C O MMUN IT Y. . . ” -WA S HI NGTON-LEE VI S I ON

1,952

STUDENTS

CURRENT ENROLLMENT - 2013

3,173 STUDENTS

PROJECTED ENROLLMENT - 2023

0

500

1000

1500

2000

2500

FOOTNOTE Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023”

42

Arlington Public Schools | Utilization and Occupancy Study

3000

WASHINGTON-LEE HIGH SCHOOL

all content is proprietary

43

EXISTING PROGRAM - WASHINGTON-LEE

KEY

Excluding circulation and building support space from the overall total, Washington-Lee facilities consist of 231,620 net assignable square feet. Of this, 46% is Instructional space, 14.3% is Athletic space, and 6.1% is Office space for faculty, staff, and administrators. The 7 relocatable structures on site at Washington-Lee increase the school Instructional space by 4.8%.

TOTAL GROSS AREA: 375,000

362,673 SF

350,000 325,000

323,280 SF

300,000 66,743 SF 275,000

Structural Area General Classroom Specialized Classroom Office Admin/Faculty Support Athletic Food Service Assembly/Multipurpose Space Study Space User Support Building Support Circulation

FLOOR AREA (square feet)

250,000 39,857 SF 225,000

NET ASSIGNABLE SQUARE FEET:

14,108 SF 200,000

9,972 SF

175,000

33,203 SF

150,000

16,476 SF

125,000

13,135 SF 8,308 SF

100,000 75,000

150,314 SF

29,818 SF 23,553 SF

50,000 25,000

231,620 SF

68,107 SF

69,721 SF 53,794 SF

NON ASSIGNABLE SQUARE FEET:

43,860 SF

91,660 SF

4,900 SF All Facilities

Relocatables

0,691 SF Floor 1

FOOTNOTE 1. Gross square feet figures for Washington-Lee High School are based on APS website - Design and Construction Update.

44

Arlington Public Schools | Utilization and Occupancy Study

Floor 2

Floor 3

Floor 4

Mezzanine

BREAKDOWN BY PROGRAM Comparison of key program types at a typical school, grades 6-12, and Washington-Lee High School.

TYPICAL SCHOOL GRADES 6-12

WASHINGTON-LEE HIGH SCHOOL

OTHER

OTHER

44.5%

29.3% INSTRUCTION

36.7%

INSTRUCTION

46%

ATHLETICS

14.3% OFFICE ATHLETICS

9.6%

7.8% STAFF SUPPORT

1.4%

STAFF SUPPORT

4.3%

OFFICE

6.1%

all content is proprietary

45

FLOOR PLAN 01

STAIR

1123

STAIR

1127

Main Office

1223

1305

Clinic STAIR

1304

EL

kitchen

1317

1117 Courtyard

serving

1101

1302

ADMINISTRATION/ COUNSELING

ART

1318 1030

1023

1015

1019

STAIR

1010

TLT

1637

Little Theater

TLT

46

Arlington Public Schools | Utilization and Occupancy Study

RELOC. 2

RELOC. 3 RELOC. 7

Weight Room

RELOC. 6

STAIR

RELOC. 4

Wrestling/Gymnastics Room

1421 Pool

RELOC. 1

PE office

1409

Auditorium

RELOC. 5

Boys Lockroom

1401

Gymnasium

PE office

ATHLETICS

Girls Lockroom

TLT

1404

1014

Pool Lockrooms

Pool

1011

MUSIC

STOR STOR

Cyber Cafe

EL

STAIR

1028

1022

Cafeteria

FLOOR PLAN 02

ENGLISH

SOCIAL STUDIES

2116

STAIR

2210

2209

2213

STAIR

2215

2219

2226

2227

2205 STAIR

2211

2208

2212

2214

2228

ENGLISH

2229

Courtyard Below Media Center 2100

2231 LS 2024

2023

2019

2018

2016

2013

2224

BUSINESS

Lab C 2230

2232 2004 TLT

2003

stor.

STAIR

TLT

2218

EL 2217

2112 2109

2207

2115

2206

2022 stor.

2020

main stairway

2017

2012

hallway

2026

2011

ENGLISH EL

Lab B 2010

2008

2002

2001

ENGLISH all content is proprietary

47

FLOOR PLAN 03

MATH

WORLD LANGUAGE

3214

3212

STAIR

3220

WORLD LANGUAGE

3034

3037 LAB

3202

3205

3206

3211

3208

3222

3038 TLT

3223

SOCIAL STUDIES

3219 3225

3224 3020 LAB

3218 LAB

3221

3027

3026 LAB

TLT

3016

3015

3013

3012

3010

Admin Offices 3009

3002 LAB

TLT 3226

SCIENCE

3028 LAB

STAIR CL.

EL

3201

SCIENCE

3209

STAIR

3036

3001

3035

3207

3204

3203

STAIR

3018

3017

3014

STAIR

SOCIAL STUDIES 48

Arlington Public Schools | Utilization and Occupancy Study

3011

3008

3007

EL

3006

3005 LAB

3004

3021

3019

3023

STOR.

SOCIAL STUDIES 3003 LAB

SCIENCE

FLOOR PLAN 04

STAIR

STAIR 4207 LAB

ELEV

4036

SCIENCE

4027

SCIENCE

TLT

4026 LAB

4211

MATH

4038

4021 LAB

Courtyard Below

4209 LAB

4016

4014

4013

4011

4010

4012

4008 B

4212

4005 LAB

TLT 4017

SCIENCE

4037 LAB

4030 LAB

4201 LAB

4210

STAIR

4022

4019

4018

4015

STAIR

4008 A

ELEV

4024

4020

4025

4006

4004 LAB

MATH

4002 LAB

SCIENCE all content is proprietary

49

Washington-Lee High School Grimm+Parker (photo credit)

50

Arlington Public Schools | Utilization and Occupancy Study

DEPARTMENT INTERVIEWS

HIGHLIGHTS

In order to understand the space utilization of Washington-Lee High School and the occupancy of its classrooms given its schedule, MKThink undertook a series of meetings with school leadership that are key to its operations and success. ¹

• W-L is heavily utilized by the local community as well as the school division, outside of regular school use.

• It is a diverse school with a large ESL population.

• There currently is no central scheduling function for free classrooms. They are used for teacher prep, common planning time, lunch labs, and various meetings.

• There is no space within the existing facility to assemble the entire school.

• The school struggles to find space during testing periods including Advanced Placement (AP) and International Baccalaureate (IB).

FOOTNOTE 1. Refer to Appendix A for all interviews

all content is proprietary

51

INSTRUCTIONAL ROOMS BY FLOOR AREA

KEY

73% (68 out of 90) of general classrooms at Washington-Lee are within 50 sf of the 700 sf standard outlined by the VA Department of Education (DOE) guidelines for general classrooms grade 6-12.¹

General Classroom [30 ft² per student]

Specialized Classroom [40 ft² per student] [Music - 20 ft² per student]

Non-Classroom Instruction Space [125 ft² per student]

2400 2200 2000 1800

AREA (net square-feet)

1600 1400 1200

guideline for general classroom floor area grades 6-12 = 700 sf 1

1000 800 600 400

0

GYM POOL 2100 WRESTLING LITTLETHEATER 1409 1404 1127 4207 4209 1318 WEIGHTS 3002 1123 4037 3037 2010 4005 3218 4201 4021 3020 3003 4004 4002 4026 1421 3005 3026 4030 3028 2224 2230 3223 1014 CYBERCAFE 1028 1019 2008 2116 4210 1401 3006 3224 3222 3221 3208 3202 2214 2208 4016 4011 3206 3205 3015 3013 3012 3010 2212 2211 2023 2019 2018 2016 3035 2229 2001 2002 4014 4013 4211 4024 2215 4019 3018 4018 3017 1011 3209 2231 2213 2210 3207 3204 3011 2228 4015 3014 3007 3023 3008 3220 3036 2227 2226 3212 2012 2017 4012 3214 2219 3203 2209 RELOC7 RELOC6 RELOC5 RELOC4 RELOC3 RELOC2 RELOC1 4022 3021 1637 4006 4008B 4008A 2020 4036 2206 2024 4010 2013 1117 4017 3016 3034 2003

200

ROOMS

FOOTNOTE 1. General classroom floor area standards for grades 6-12 are based on the Virginia Department of Education “Guidelines for School Facilities” 2013.

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Arlington Public Schools | Utilization and Occupancy Study

INSTRUCTIONAL ROOMS BY CAPACITY

KEY

A room’s capacity is calculated based on its physical layout and its floor area, using a factor of area (sf) needed per student to engage in the learning activities associated with each room’s intended use. See key to the right for the capacity assigned to each room type.

General Classroom [30 ft² per student]

Specialized Classroom [40 ft² per student] [Music - 20 ft² per student]

Average capacity for general classrooms is 25 “seats”

130

Non-Classroom Instruction Space [125 ft² per student]

CAPACITY “SEATS” (based on square feet per student)

120 110 100 90 80 70 60 50 40 30 20 15 10 0

GYM 1409 1404 POOL 1421 4207 4209 1127 1318 3002 1123 4037 3037 2010 4005 1014 3218 4201 4021 3020 3003 4004 4002 4026 3005 1028 1019 WRESTLING 3026 4030 3028 2224 2230 3223 2116 4210 3006 CYBERCAF 3224 3222 3221 3208 3202 2214 2208 4016 4011 3206 3205 3015 3013 3012 3010 2212 2211 2023 2019 2018 2016 3035 2229 2001 2002 4014 4013 4024 2215 4019 3018 2008 4018 3017 1011 3209 2231 2213 2210 3207 3204 3011 2228 4015 3014 3007 3023 3008 3220 3036 2227 2226 3212 2012 2017 4012 3214 2219 4008A 2100 3203 2209 RELOC7 RELOC6 RELOC5 RELOC4 RELOC3 RELOC2 RELOC1 4022 3021 1637 4006 4008B 2020 4036 2206 2024 4010 2013 LITTLETHEATER 1401 4211 4017 3016 3034 1117 2003 WEIGHTS

5

ROOMS

FOOTNOTE General classroom capacity standards are based on common threshold for grades 6-12, Specialized Classrooms and Non-Classroom Instruction Space are based on the Virginia Department of Education “Guidelines for School Facilities” 2013.

all content is proprietary

53

WEEKLY ROOM USE HOURS

KEY

During a typical week, the Washington-Lee bell schedule has 28 hours of scheduled room use¹. A total of 16 out of 122 rooms - 13 General Classrooms, 2 Specialized Classrooms, and the Main Gymnasium - were scheduled at or above the target utilization rate of 6 out of 7 instructional periods.

General Classroom Specialized Classroom Non-Classroom Instruction Space

Average utilization rate for fall 2013 was 19.84 hours/week.

32 30 28

Max Utilization Rate: 28 Hours/Week

7P

6/7 Periods + General Period: 24.4 Hours/Week

6P

26

HOURS OF SCHEDULED USE PER WEEK

24 22 20

5P

Average Utilization Rate2 = 19.84 hours/week

18

4P

16 14

3P

12 10

2P

8

COMPUTER LAB COMPUTER LAB COMPUTER LAB LITTLE THEATER COMPUTER LAB

6 4

0

3208 2008 1117 GYM 4008B 4024 4012 4005 2228 2214 4006 3021 2209 1637 RELOC7 4209 4011 3036 1123 4030 4026 4018 4016 4015 3214 3205 3202 3023 3012 3010 3003 2215 2210 2116 2023 2020 2012 1404 1019 RELOC6 RELOC5 RELOC1 4008A 4037 4022 4021 4002 3224 3223 3212 3209 3207 3204 3028 3026 3017 3015 3014 3013 3008 3007 3006 2227 2211 2019 2001 3206 2213 2002 RELOC4 4210 4019 4014 4004 3221 3220 3203 3037 3020 3018 3005 3002 2226 2224 2208 1318 3035 2017 1011 RELOC3 WEIGHTS 2231 4036 4013 2013 4207 4201 3222 3218 2229 2219 2024 1028 1014 2016 1409 2212 2018 1401 3011 1127 POOL 1421 3016 4010 RELOC2 2206 WRESTLING 3034 2003 4017 2100 4211 2230 2010 LITTLETHEATER CYBERCAF

2

FOOTNOTE

ROOMS

1. “Weekly Room Use Hours” is the amount of time that a room is scheduled for instruction during a 5-day week.

2. Utilization Rates are based on the Fall 2013 schedule.

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Arlington Public Schools | Utilization and Occupancy Study

1P

INSTRUCTIONAL SPACE UTILIZATION BY PERIOD - SEMESTER 1, 2013-14 Overall utilization patterns from day to day are not significantly impacted by Washington-Lee’s rotating bell schedules. Throughout the day, the percentage of rooms in use at a given time fluctuates between 36% (during lunch) to over 90% (during general period). Outside of lunch times and general period, the utilization rate fluctuates less dramatically between 62% and 74% utilization.

KEY Room Utilization Rate on “W” Days Room Utilization Rate on “L” Days

General Period 92.6%

100%

80% utilization rate

90%

80%

73.8%

% IN-USE of 122 scheduled rooms

70%

68.0%

69.7%

73.0%

62.3% 63.1%

68%

60%

50%

36.1%

40%

36.9%

30%

33.6%

20%

10%

0%

"W" "L"

Per.1 - 8:19 to 9:45

Per.3 - 9:52 to 10:37

General Per.

Per.2 - 8:19 to 9:45

Per.3 - 9:52 to 10:37

General Per.

Per.4A/5A - 11:26 to 12:51

Per.6 - 13:33 to 15:01

Per.4B/5B - 11:57 to 13:29

Per.7 - 13:33 to 15:01

FOOTNOTE:

Utilization Rates are based on the set of 122 rooms determined to drive capacity at Washington-Lee High School. This set includes rooms that both appear in the 2013-14 Master Course Schedule, whose primary function is to host classes and rooms that do not appear in the Master Course Schedule but which have been identified as unscheduled Instructional Space. The 122 room-set does not include the 5 unscheduled “reserved” rooms that are available to all instructors and students on a rotating basis.

all content is proprietary

55

1ST PERIOD - OCCUPANCY AND UTILIZATION BY ROOM, FALL 2013-14 Room utilization and occupancy rates are based on the Fall 2013-14 Master Schedule, which includes rooms whose primary function is to host classes, “reserved” rooms, and Athletic space¹. During 1st period, 71% of rooms were scheduled for use; of these rooms, 25 were at or over capacity, while 16 rooms were less than half full.

71% of rooms were scheduled for use during 1st period; of these, 72% are not fully occupied to capacity

130 120 110

SEATS and STUDENT ENROLLMENT

100 90 80 70

KEY Speciality Reserved Unscheduled Under Occupied Occupied to Capacity or Over

P1

4% 20%

25%

51%

60 50 40 30 20

GYM 1409 1404 POOL 1421 4207 4209 1127 3002 1318 4037 4005 3037 2010 1123 1014 4201 4021 3218 3020 3003 4026 4004 4002 3005 1028 1019 4030 3028 3026 WRESTLING 2224 4210 3223 2230 2116 3006 4024 4019 4016 4014 4013 4011 3224 3222 3221 3208 3206 3205 3202 3035 3018 3015 3013 3012 3010 2229 2215 2214 2212 2211 2208 2023 2019 2018 2016 2002 2001 CYBERCAF 4008A 4018 4015 4012 3220 3214 3212 3209 3207 3204 3036 3023 3017 3014 3011 3008 3007 2231 2228 2227 2226 2219 2213 2210 2100 2017 2012 2008 1011 RELOC7 RELOC6 RELOC5 RELOC4 RELOC3 RELOC2 RELOC1 4008B 4022 4006 3203 3021 2209 1637 2020 4036 4010 2206 2024 2013 LITTLETHEATER 1401 4211 4017 3016 3034 1117 2003 WEIGHTS

10 0

ROOMS

FOOTNOTE: 1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

56

Arlington Public Schools | Utilization and Occupancy Study

P2

24

4

2116

2210

2209

2213

STAIR

2215

2219

2226

2227

2205

2112

STAIR

2211

2208

2212

2214

Library Class

2218

TLT

2217

EL

Lab C 2230

2228

2023

2024

2026

2022

2019

2013

2016

main stairway

2020

stor.

2018

2017

2229

2232

2231 LS

TLT

2224

Technology Lab 2004 2003

stor.

2012

EL

hallway

Courtyard Below Media Center 2100

2011

2109

Lab B 2010

2008

2002

STAIR

2115

The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

STAIR

2206

2207

1ST PERIOD - FLOOR PLANS

2001

Floor Plan 02 3035

3207

3204

3203

STAIR

3036

3209

3214

3212

STAIR

3220

STAIR

EL

STOR STOR

Floor Plan 01

3018

3016

3015

3013

3017

3014

STAIR

3011

3008

3002

TLT

3001

3226

3007

EL

3006

3005

3003

STAIR

4207

1421

Courtyard Below 4209

TLT

4021

4026

4212

4211

4038

TLT

RELOC. 3 RELOC. 7

RELOC. 6

STAIR

RELOC. 2

4027

4201

4210

4037

4030

Pool

Weight Room

Admin Offices 3009

3010

3012

STAIR

4036

1409

Auditorium

RELOC. 1

Wrestling/Dance Room

3224 3020

1404

RELOC. 5

PE office

3219 3225

Floor Plan 03

1401

RELOC. 4

Boys Lockroom

TLT

Gymnasium

PE office

Girls Lockroom

1011

1014

Pool Lockrooms

Pool

3218

3223

3222

ELEV

Little Theater

TLT

EL

1022

STAIR

TLT

1637

Cyber Cafe

3021

3019

3023

STAIR

Cafeteria 1028

Courtyard Below

3038

3026

1010

1015

1019

3211

3208

STAIR

3027

1318 1023

3206

1317

Courtyard

1030

3205

3004

Clinic STAIR

1304

serving

1101

1305

EL 1117

3202

4017

4016

4014

4013

4011

4010

4012

4008 B

4005

STAIR

4025

4024

4022

4019

4018

4015

STAIR

4008 A

ELEV

1223

TLT

STAIR Main Office

4020

kitchen

1123

3037

3221

1302

1127

STAIR

3028

3201

3034

4006

4004

4002

Floor Plan 04 all content is proprietary

57

3RD PERIOD - OCCUPANCY AND UTILIZATION BY ROOM, FALL 2013-14 Room utilization and occupancy rates are based on the Fall 2013-14 Master Schedule, which includes rooms whose primary function is to host classes, “reserved” rooms, and Athletic space¹. During 3rd period, 70% of rooms were scheduled for use; of these rooms, 39 were at or over capacity, while 16 rooms were less than half full.

P1

4% 70%4% of rooms were scheduled for use during 1st 20% period; of these, 61%24% are not 25% fully occupied to capacity 31%

130 120 110 100 SEATS and STUDENT ENROLLMENT

P2

90 80

51%

70

42%

60

KEY Speciality Reserved Unscheduled Under Occupied Occupied to Capacity or Over

P3

4% 31%

26%

39%

50 40 30 20

GYM 1409 1404 POOL 1421 4207 4209 1127 3002 1318 4037 4005 3037 2010 1123 1014 4201 4021 3218 3020 3003 4026 4004 4002 3005 1028 1019 4030 3028 3026 WRESTLING 2224 4210 3223 2230 2116 3006 4024 4019 4016 4014 4013 4011 3224 3222 3221 3208 3206 3205 3202 3035 3018 3015 3013 3012 3010 2229 2215 2214 2212 2211 2208 2023 2019 2018 2016 2002 2001 CYBERCAFE 4008A 4018 4015 4012 3220 3214 3212 3209 3207 3204 3036 3023 3017 3014 3011 3008 3007 2231 2228 2227 2226 2219 2213 2210 2100 2017 2012 2008 1011 RELOC7 RELOC6 RELOC5 RELOC4 RELOC3 RELOC2 RELOC1 4008B 4022 4006 3203 3021 2209 1637 2020 4036 4010 2206 2024 2013 LITTLETHEATER 1401 4211 4017 3016 3034 1117 2003 WEIGHTS

10 0

FOOTNOTE:

ROOMS

1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

58

Arlington Public Schools | Utilization and Occupancy Study

GP

8

2116

2213

STAIR

2215

2219

2226

2227

2205 STAIR

TLT

2211

2208

2212

2214

Library Class

2218

EL

Lab C 2230

2228

2026

2022

2019

2013

2016

main stairway

2020

stor.

2018

2017

2232

2231 LS

TLT

2004 2003

stor.

2012

EL

hallway

2023

2024

2229

2011

Courtyard Below Media Center 2100

2224

Lab B 2010

2008

2002

STAIR

2112 2109

The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

2210

2209

2217

2115

STAIR

2206

2207

3RD PERIOD - FLOOR PLANS

2001

Floor Plan 02 3035

3204

3203

STAIR

3036

3207

3209

3212

STAIR

3214

3220

STAIR

EL

3027 TLT 3026

1318 1030

1023

1015

1019

3023

STAIR

1010

Little Theater

TLT

STOR STOR

Floor Plan 01

EL

3018

3016

3017

3015

3013

3010

STAIR

3014

3011

Admin Offices 3009

3008

3002

TLT

3001

3226

3007

EL

3006

3005

3003

STAIR

4207

1421

4211

4038

4209

TLT

RELOC. 3 RELOC. 7

RELOC. 2 RELOC. 6

STAIR

4212

Courtyard Below 4027

TLT

4021

4026

4201

4210

4037

4030

Pool

Weight Room

3012

STAIR

4036

1409

Auditorium

RELOC. 1

Wrestling/Dance Room

3224 3020

1404

RELOC. 5

PE office

3021

3219 3225

Floor Plan 03

1401

RELOC. 4

Boys Lockroom

TLT

Gymnasium

PE office

Girls Lockroom

1011

1014

Pool Lockrooms

Pool

3218

3223

3222

ELEV

TLT

1637

Cyber Cafe

STAIR

1028

1022

Cafeteria

Courtyard Below

3038

3019

Courtyard

3211

3208

STAIR

Clinic STAIR

1317

1101

1305 1304

serving

3206

3221

EL 1117

3205

3004

1223

3202

4017

4016

4014

4013

4011

4010

4012

4008 B

4005

STAIR

4025

4024

4022

4019

4018

4015

STAIR

4008 A

ELEV

STAIR Main Office

3037

4020

kitchen

1123

1302

1127

STAIR

3028

3201

3034

4006

4004

4002

Floor Plan 04 all content is proprietary

59

GENERAL PERIOD - SCHEDULED OCCUPANCY BY ROOM, FALL 2013-14 Room utilization and occupancy rates are based on the Fall 2013-14 Master Schedule, which includes rooms whose primary function is to host classes, “reserved” rooms, and Athletic space¹. During general period, 88% of rooms were scheduled for use; of these rooms, 32 rooms were less than half full.

P2

4%

Speciality Reserved Unscheduled Under Occupied Occupied to Capacity or Over

GP

4% 8%

General 4% Period is a 4% good example of high classroom utilization, with 24%88% of rooms scheduled 31% 26% 31%

130 120 110 100

SEATS and STUDENT ENROLLMENT

90 80 70

42%

60

39%

88%

50 40 30 20 10 0

FOOTNOTE:

ROOMS

1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

60

P4

28

GYM 1409 1404 POOL 1421 4207 4209 1127 3002 1318 4037 4005 3037 2010 1123 1014 4201 4021 3218 3020 3003 4026 4004 4002 3005 1028 1019 4030 3028 3026 WRESTLING 2224 4210 3223 2230 2116 3006 4024 4019 4016 4014 4013 4011 3224 3222 3221 3208 3206 3205 3202 3035 3018 3015 3013 3012 3010 2229 2215 2214 2212 2211 2208 2023 2019 2018 2016 2002 2001 CYBERCAFE 4008A 4018 4015 4012 3220 3214 3212 3209 3207 3204 3036 3023 3017 3014 3011 3008 3007 2231 2228 2227 2226 2219 2213 2210 2100 2017 2012 2008 1011 RELOC7 RELOC6 RELOC5 RELOC4 RELOC3 RELOC2 RELOC1 4008B 4022 4006 3203 3021 2209 1637 2020 4036 4010 2206 2024 2013 LITTLETHEATER 1401 4211 4017 3016 3034 1117 2003 WEIGHTS

25%

P3

KEY

Arlington Public Schools | Utilization and Occupancy Study

3

2210

2209

2213

STAIR

2215

2219

2226

2227

2205

2115 2112

STAIR

2211

2208

2212

2214

Library Class

2218

TLT

2217

EL

2109

The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

STAIR

2206

2207

GENERAL PERIOD - FLOOR PLANS

2116

Lab C 2230

2228

2224

Media 2229

2232

2231

2022

2004 TLT

2013

2016

main stairway

2020

stor.

2018

2003

stor.

2017

hallway

2026

2019

2011

2023

2024

2012

EL

Lab B 2010

2008

2002

STAIR

Courtyard Below Media Center 2100

2001

Floor Plan 02 3035

3207

3204

3203

STAIR

3036

3209

3214

3212

STAIR

3220

STAIR

EL

3027

3026

1318 1030

1023

3023

STAIR

1010

1015

1019

3206

3211

3208

Courtyard Below

3038

3223

3218

3021

3219

3222

3225

3224 3020

1317

Courtyard

3205

3018

3016

3015

3017

3013

3014

STAIR

3011

3002

TLT

Admin Offices 3009

3010

3012

3001

3226

3008

3007

EL

3006

3005

STAIR

Clinic STAIR

1304

serving

1101

1305

EL 1117

3202

3004

1223

TLT

STAIR Main Office

3019

kitchen

1123

3037

3221

1302

1127

STAIR

3028

3201

3034

3003

STOR STOR

EL

Floor Plan 00

4207

ELEV

1421 Pool

Courtyard Below 4209

TLT

4021

4026

4212

4211

4038

TLT

RELOC. 3 RELOC. 7

RELOC. 2

Weight Room

RELOC. 6

STAIR

4201

4210

4037

4027

RELOC. 4

Wrestling/Dance Room

STAIR

STAIR

4036

4030

RELOC. 1

PE office

1409

Auditorium

RELOC. 5

Boys Lockroom

1404

Gymnasium

PE office

Girls Lockroom

Floor Plan 03

1401

1014

Pool Lockrooms

Pool

TLT

4017

4016

4014

4013

4011

4010

4012

4008 B

4005

STAIR

4025

4024

4022

4019

4018

4015

STAIR

4008 A

ELEV

Little Theater

TLT

1011

4020

TLT

1637

Cyber Cafe

STAIR

1028

1022

Cafeteria

4006

4004

4002

Floor Plan 04 all content is proprietary

61

CAPACITY OF UNSCHEDULED ROOMS BY PERIOD AND TYPE

KEY General Classroom Performing Art Visual Art Science Lab Computer Lab Speciality Reserve Athletic

Every instructional period had unused General classroom space, as well as unused Science labs and Athletics space. Performing Art classrooms and Computer lab space were available all but one instructional period; however Visual Art classrooms were fully utilized during four of the seven instructional periods.

Visual Art classrooms have limited capacity available and are fully utilized during periods 1, 4, 5, 7 and GP P1

P2

PERIODS

P3

GP

P4

P5

P6

P7

0

62

100

200

300

400

500

600

Arlington Public Schools | Utilization and Occupancy Study

700

800

900

1000

1100

CAPACITY of UNUSED ROOMS

1200

1300

1400

1500

1600

1700

1800

1900

2000

INSTRUCTIONAL SPACES - FREQUENCY BY CAPACITY AND SIZE

KEY # of Classes by Class Enrollment # of Rooms by Loading Capacity

The general classroom inventory at Washington-Lee has an average capacity of 25 “seats.” ¹ The majority of classes are accommodated by this inventory, but classes on the small or large end of the range do not have optimally sized facilities in which to be scheduled. Conversely, the capacity of specialized classrooms is 70% higher than their class enrollment, resulting in a misalignment of capacity of specialized classrooms and their enrollment. It is important to remember that speciality rooms have constraints and properties that make them more difficult to realign.

65 60 55 50

# OF ROOMS & CLASSES

45 40 35

Capacity Misalignment

30 25 20 15 10 5

5

FOOTNOTE:

10

15

20

25

30

35

40

45

50

55

60

65

70

75

80

85

90

95

100

105

CLASSROOM CAPACITY & CLASS SIZE

1. Average capacity of 24 “seats” is based on scheduling data collected from the 2013-14 Master Course Schedule

all content is proprietary

63

110

ROOMS BY PERIODS IN USE AND OCCUPIED BY INSTRUCTORS 28% (33 out of 117) of Instructional rooms scheduled in the Fall 2013-14 semester had more than 1 instructor assigned to share the space. 18 out of 117 instruction rooms achieved the target utilization goal of 6 out of 7 instructional periods.

KEY # of Scheduled Instructional Periods General Period # of Scheduled Instructors Additional/Different Instructor (GP) Rooms with Multiple Instructors

28% of rooms are scheduled for more than 1 instructor only 15% of rooms met the target utilization rate rooms that achieved target utilization goal 8

# of SCHEDULED PERIODS & INSTRUCTORS

7

6

5

4

3

COMPUTER LAB COMPUTER LAB COMPUTER LAB COMPUTER LAB

2

1

0

2230 2010 4211 CYBERCAF 2100 3034 2003 4017 2206 RELOC2 3016 4010 1421 2219 4013 2018 2229 4207 2212 3011 1401 1127 1409 3218 4201 1028 2013 2024 3222 4036 1014 2016 1011 2231 RELOC3 3207 3035 4014 3012 3203 4015 4019 4008A RELOC5 2017 2116 3017 2001 2002 2012 2019 2023 2210 2215 2226 3006 3007 3008 3013 3014 3015 3018 3023 3202 3204 3205 3206 3209 3212 3214 3220 3221 4018 RELOC4 RELOC6 1318 4037 1404 2224 3002 3003 3020 3026 3028 3223 4002 4004 4021 4026 4030 4022 2208 2211 2227 RELOC1 3010 4210 3224 4016 3005 3037 1019 2213 2020 4209 2214 3036 2209 4011 4008B 2228 3021 4012 1123 4005 4006 1637 RELOC7 4024 3208 1117 2008

ROOMS

64

Arlington Public Schools | Utilization and Occupancy Study

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all content is proprietary

65

YORKTOWN HIGH SCHOOL

YHS

“WE BELIEVE THAT WE ARE A COMMUNITY OF LEARNERS ENGAGED IN THE PROCESS OF SYSTEMATICALLY BUILDING CONNECTIONS TO KNOWLEDGE, TO EACH OTHER AND TO THE WORLD. - YO R K T O W N M I SSI O N

1,738

STUDENTS

CURRENT ENROLLMENT - 2013

2,406 STUDENTS

PROJECTED ENROLLMENT - 2023

0

500

1000

1500

2000

2500

FOOTNOTE Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023”

66

Arlington Public Schools | Utilization and Occupancy Study

3000

YORKTOWN HIGH SCHOOL

all content is proprietary

67

EXISTING PROGRAM

KEY

Excluding circulation and building support space from the overall total, Yorktown’s facilities consist of 214,320 net assignable square feet. Of this, 45.4% is Instructional space, 18% is Athletic space, and 6.4% is Office space for faculty, staff, and administrators.

425,000 400,000

TOTAL GROSS AREA:

388,946 SF

375,000 350,000 325,000

FLOOR AREA (square feet)

300,000

323,803 SF 56,585 SF

275,000 250,000 225,000 200,000 175,000

40,729 SF 13,764 SF 5,770 SF 38,503 SF

150,000

16,300 SF 4,250 SF 9,868 SF

125,000

28,551 SF

100,000

19,263 SF

NET ASSIGNABLE SQUARE FEET:

214,320 SF

144,592 SF

98,802 SF 80,409 SF

75,000 50,000

90,220 SF

NON ASSIGNABLE SQUARE FEET:

109,483 SF

25,000 All Facilities

Floor 1

FOOTNOTE 1. Gross square feet figures for Yorktown High School are based on APS website - Design and Construction Update

68

Structural Area General Classroom Specialized Classrooms Office Admin/Faculty Support Athletics Food Service Assembly/Multipurpose Space Study Space User Support Building Support Circulation

Arlington Public Schools | Utilization and Occupancy Study

Floor 2

Floor 3

BREAKDOWN BY PROGRAM Comparison of key program types at a typical school grades 6-12 and Yorktown High School.

TYPICAL SCHOOL GRADES 6-12

YORKTOWN HIGH SCHOOL

OTHER

OTHER

44.5%

27.5% INSTRUCTION

36.7%

INSTRUCTION

45.4%

ATHLETICS

18% OFFICE ATHLETICS

9.6%

7.8% STAFF SUPPORT

1.4%

STAFF SUPPORT

2.7%

OFFICE

6.4%

all content is proprietary

69

FLOOR PLAN 01

NEIGHBORHOOD

114

CAFETERIA

128

192

AUDITORIUM

188

186 187

140

MEDIA CENTER

157

156

149

148

144

NEIGHBORHOOD 172

174

164 163

150 AUXILIARY GYM

153 MAIN GYM

161

159

PHYSICAL EDUCATION 70

Arlington Public Schools | Utilization and Occupancy Study

182 181

129

COURTYARD + TERRACES

196

184

127

100

185

126

M

123

108

107

120

IU ATR

NEIGHBORHOOD

110 109

119

117

195

116

125

ADMINISTRATION

111

115

177

FLOOR PLAN 02

NEIGHBORHOOD

NEIGHBORHOOD STAIR

231

216

215

233

230

217

214

234

229

218

213

227

236

223

STAIR

242

245

246

ELEV

TLT TLT

COURTYARD 252

203

202

200

209 208

STAIR

TLT

287

249 250 251

TERRACES 262

NEIGHBORHOOD

284

264 268 269 270 271 272

STAIR

263

273 267 274

263-A

ELEV

282 275 276 277

281

TLT

TLT

248

TLT

247

205

286

STAIR

NEIGHBORHOOD

290

M

244

240

IU ATR

NEIGHBORHOOD

241

TLT

222

239 238 237

243

STAIR

232

STAIR

AQUATICS

INSTRUCTIONAL POOL

COMPETITION POOL

STAIR

all content is proprietary

71

FLOOR PLAN 03

NEIGHBORHOOD

NEIGHBORHOOD STAIR

STAIR

332

331

316

315

333

330

317

314

334

329

318

313

341 340 339

327

COURTYARD

355

TLT

STAIR

364

379 350 351 352 353 354

ROOF

378

TERRACES

377 STAIR

365

366

368

369

ROOF

72

Arlington Public Schools | Utilization and Occupancy Study

370

371

372

ELEV

NEIGHBORHOOD

302

300

STAIR

381

TLT

349

303

309 308

385

TLT 358

348

305

M

346

343

IU ATR

344

TLT

323

326

STAIR

345

319

NEIGHBORHOOD

373 374

SPECTATOR SEATING

POOL BELOW

DEPARTMENT INTERVIEWS

HIGHLIGHTS

In order to understand the space utilization of Yorktown High School and the occupancy of its classrooms given its schedule, MKThink undertook a series of meetings with school leadership that are key to its operations and success. ¹

• Foundational principles: social-emotional learning (not a program, embedded with all staff and incorporated into every classroom), high expectations for every student, civic engagement and high involvement (Center for Leadership and Public Service, Yorktown Lions, Senior Experience (internships).

• Extensive AP program (29 classes offered).

• Modified block schedule that accommodates the range of needs by departments.

• One pinch point, central stair.

• Not organized by departments; organized into neighborhoods supporting interdisciplinary collaborations

FOOTNOTE 1. Refer to Appendix A for all interviews

all content is proprietary

73

INSTRUCTIONAL ROOMS BY FLOOR AREA

KEY

78% (60 out of 77) of general classrooms at Yorktown are within 50 sf of the 700 sf standard outlined by the VA Department of Education (DOE) guidelines for general classrooms grade 6-12.¹

General Classroom [30 ft² per student]

Specialized Classroom [40 ft² per student] [Music - 20 ft² per student]

Non-Classroom Instruction Space [125 ft² per student] 2400 2200 2000 1800

AREA (net square-feet)

1600 1400 1200

guideline for general classroom floor area grades 6-12 = 700 sf 1

1000 800 600 400

0

POOL COMPLX MAIN GYM AUX GYM 161 177 172 263 119 DANCE 114 117 116 300 174 115 164 371 378 365 200 305 370 202 205 368 302 379 366 303 369 203 128 267 344 188 274 246 275 277 373 239 276 374 247 350 262 273 341 209 330 214 282 314 230 339 216 316 238 270 213 229 329 313 309 233 377 333 345 331 315 243 318 237 218 349 340 334 234 232 129 245 348 332 242 252 355 126 127 353 244 264 251 346 215 231 250 317 217 351 123 354 249 352 271 268 241 269 272 248 163 308 208 125

200

ROOMS

FOOTNOTE

1. General classroom floor area standards for grades 6-12 are based on the Virginia Department of Education “Guidelines for School Facilities” 2013.

74

Arlington Public Schools | Utilization and Occupancy Study

INSTRUCTIONAL ROOMS BY CAPACITY

KEY

A room’s capacity is calculated based on its physical layout and its floor area, using a factor of area (sf) needed per student to engage in the learning activities associated with each room’s intended use. See key to the right for the capacity assigned to each room type.

Average capacity for general classrooms is 24 “seats”

130 120

General Classroom [30 ft² per student]

Specialized Classroom [40 ft² per student] [Music - 20 ft² per student]

Non-Classroom Instruction Space [125 ft² per student]

CAPACITY “SEATS” (based on square feet per student)

110 100 90 80 70 60 50 40 30 20 15 10 0

POOL COMPLX 177 MAIN GYM 174 172 188 AUX GYM 119 263 117 114 267 300 116 115 200 365 378 371 379 302 368 205 202 370 305 203 369 303 366 128 246 275 277 344 247 374 276 239 373 316 216 339 230 314 214 330 209 341 273 262 350 274 218 237 318 243 315 331 345 333 377 233 309 313 329 229 213 270 238 268 271 352 249 354 123 351 217 317 250 231 215 346 251 264 244 353 127 126 355 252 242 332 348 245 129 232 234 334 340 349 248 272 269 241 208 308 282 125 161 DANCE 164 163

5

ROOMS

FOOTNOTE

General classroom capacity standards are based on common threshold for grades 6-12, Specialized Classrooms and Non-Classroom Instruction Space are based on the Virginia Department of Education “Guidelines for School Facilities” 2013.

all content is proprietary

75

WEEKLY ROOM USE HOURS

KEY

During a typical week, the Yorktown bell schedule has 30.1 hours of scheduled room use¹. A total of 7 rooms - 4 General Classrooms and 3 Specialized Classrooms - were scheduled at or above the target utilization rate of 7 out of 8 instructional periods.

General Classroom Specialized Classroom Non-Classroom Instruction Space

Average utilization rate for fall 2013 was 18.79 hours/week.

32

Max Utilization Rate: 30.1 Hours/Week

30

8P

28

7/8 Periods: 26.4 Hours/Week

26

7P

HOURS OF SCHEDULED USE PER WEEK

24 6P

22 20

Average Utilization Rate2 = 18.79 hours/week

18

5P

16 4P

14 12

3P

10 8

2P EXERCISE ROOM EXERCISE ROOM EXERCISE ROOM COMP LAB DETENTION BUSINESS LAB DANCE STUDIO

6 4

0

FOOTNOTE

242 349 282 202 348 200 270 243 346 277 MAIN GYM 368 353 172 249 119 177 366 302 205 355 217 127 245 251 244 123 174 237 238 231 314 329 340 377 373 213 267 232 330 POOL COMPLX 209 317 339 318 345 379 203 334 AUX GYM 272 234 230 128 117 309 370 229 233 239 216 115 369 341 354 351 333 313 276 250 305 215 371 214 331 271 332 374 218 273 116 365 208 262 125 252 241 378 114 268 126 264 269 316 350 303 300 315 275 263 352 188 129 247 246 248 161 164 163 344 308 274 DANCE

2

ROOMS

1. “Weekly Room Use Hours” is the amount of time that a room is scheduled for instruction during a 5-day week.

2. Utilization Rates are based on the Fall 2013 schedule.

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Arlington Public Schools | Utilization and Occupancy Study

1P

INSTRUCTIONAL SPACE UTILIZATION BY PERIOD - SEMESTER 1, 2013-14

KEY

Yorktown does not incorporate a general/home room period into its schedule, but the school does allow period 3, thirty extra minutes of class time more than the other periods each week (220 to 225 minutes for periods 1,2,4,5,6,7,8, and 254 minutes for period 3). In addition, Yorktown staggers its lunch break in 3 waves rather than 2 (like Washington-Lee and Wakefield) leading to a less volatile utilization rate throughout each day.

Room Utilization Rate on MON/TUE/FRI Room Utilization Rate on WED Room Utilization Rate on THU

% IN-USE of 106 scheduled rooms

100%

80% utilization rate

90%

80%

72.6%

67.9%

70%

64.2%

60%

71.7%

67.9%

64.2%

71.7% 62.3%

58.5%

50%

49.1%

62.3%

50.9%

40%

30%

20%

10%

0%

M/T/F WED THU

Per.1 - 8:19 to 9:04

Per.3 - 10:00 to 10:50

Per.4 - 10:56 to 11:40

Per.5 - 11:46 to 12:30

Per.6 - 12:36 to 13:20

Per.1 - 8:19 to 9:48

Per.2 - 9:10 to 9:54

Per.3 - 9:58 to 10:50

Per.4 - 10:56 to 11:40

Per.5 - 11:46 to 12:30

Per.6 - 12:36 to 13:21

Per.7 - 13:26 to 14:10

Per.7 - 13:31 to 15:01

Per.8 - 14:16 to 15:01

Per.2 - 8:19 to 9:48

Per.3 - 9:58 to 10:50

Per.4 - 10:56 to 11:40

Per.5 - 11:46 to 12:30

Per.6 - 12:36 to 13:21

Per.8 - 13:31 to 15:01

FOOTNOTE:

Utilization Rates are based on the set of 106 rooms determined to drive capacity at Yorktown High School. This set includes rooms that both appear in the 2013-14 Master Course Schedule, whose primary function is to host classes and rooms that do not appear in the Master Course Schedule but which have been identified as unscheduled Instructional Space. The set of 106 rooms does not include the 7 unused “reserved� rooms that are available to all instructors and students on a rotating basis.

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1ST PERIOD - OCCUPANCY AND UTILIZATION BY ROOM, FALL 2013-14 Room utilization and occupancy rates are based on the Fall 2013-14 Master Schedule, which includes rooms whose primary function is to host classes, “Reserved” rooms, and Athletic space¹. During 1st period, 61% of rooms were scheduled for use; of these rooms, 29 were at or over capacity, while 15 rooms were less than half full.

KEY Unscheduled Under Occupied Occupied to Capacity or Over Reserved [Instruction] Reserved [Athletics]

P1

P2

130

60% of rooms were scheduled for use during 1st period; of which 57% are not fully occupied to capacity

120 110

SEATS and STUDENT ENROLLMENT

100 90 80 70 60

4%

2%

26%

34%

35%

50 40 30 20

0

POOL COMPLX 177 MAIN GYM 174 172 188 AUX GYM 263 119 117 114 267 116 300 115 200 371 365 378 202 368 302 205 379 370 305 366 369 203 303 128 246 275 344 277 247 374 239 373 276 209 341 273 274 350 262 339 314 330 230 216 214 316 243 345 309 237 229 238 233 318 270 377 333 331 329 313 218 213 315 127 245 252 249 251 250 242 244 346 348 349 123 317 354 351 352 353 355 217 129 126 231 340 215 232 334 332 271 264 234 268 248 241 272 269 208 308 282 125 161 DANCE 164 163

10

ROOMS

FOOTNOTE: 1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

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Arlington Public Schools | Utilization and Occupancy Study

4%

23

STAIR

216

215

233

230

217

214

234

229

218

239 238 237

227

236

223

STAIR

243

241

244

242

245

246

240

213

ELEV

TLT TLT

COURTYARD 252

203

202

200

209 208

290

STAIR

TLT

287 286

STAIR

248

249 250 251

TERRACES 262

284

264 268 269 270 271 272

STAIR

273

ELEV

267

TLT TLT

263

282

274

275 276 277

263-A

281

TLT

247

205

TLT

IUM ATR

The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

231

222

1ST PERIOD - FLOOR PLANS

STAIR

232

STAIR

INSTRUCTIONAL POOL

COMPETITION POOL

STAIR

Floor Plan 02 STAIR

CAFETERIA 110 109

119

117

120

STAIR

108

331

316

315

333

330

317

314

334

329

318

341 340 339

188

186 187

MEDIA CENTER

181

344

346 348

323

326

343

347

303

385

TLT TLT

349

305

358

COURTYARD

355

302

300

309 308

STAIR

TLT

STAIR

379 350 351 352 353 354

140 144

182

TLT

364

STAIR

184

128

345

192

AUDITORIUM

185

129

COURTYARD + TERRACES

196 195

127

M

123

126

313

319

327

STAIR

IU ATR

125

100

107

116

332

381

115

STAIR

STAIR

111

IUM ATR

STAIR

114

ROOF

378

172

174

TERRACES

177

377

TLT TLT

157

365

366

368

369

370

371

164

156

TLT TLT

149

STAIR

ELEV

372

TLT

148

TLT

373 374

SPECTATOR SEATING

163

150 AUXILIARY GYM

Floor Plan 01

153 MAIN GYM

161

ROOF

POOL BELOW

159

Floor Plan 03 all content is proprietary

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3RD PERIOD - OCCUPANCY AND UTILIZATION BY ROOM, FALL 2013-14 Room utilization and occupancy rates are based on the Fall 2013-14 Master Schedule, which includes rooms whose primary function is to host classes, “Reserved” rooms, and Athletic space¹. During 3rd period, 69% of rooms were scheduled for use; of these rooms, 30 were at or over capacity, while 14 rooms were less than half full.

P1

130

P2

4%

120 110

SEATS and STUDENT ENROLLMENT

100 90

26%

80 70

2%of rooms 4% 2% 69% were scheduled for use during 1st period; of 23% 30% 34% which 61% are not fully occupied to capacity

35%

60 50

41%

KEY Unscheduled Under Occupied Occupied to Capacity or Over Reserved [Instruction] Reserved [Athletics]

P3

4%

2%

27%

26%

42%

40 30 20

0

POOL COMPLX 177 MAIN GYM 174 172 188 AUX GYM 263 119 117 114 267 116 300 115 200 371 365 378 202 368 302 205 379 370 305 366 369 203 303 128 246 275 344 277 247 374 239 373 276 209 341 273 274 350 262 339 314 330 230 216 214 316 243 345 309 237 229 238 233 318 270 377 333 331 329 313 218 213 315 127 245 252 249 251 250 242 244 346 348 349 123 317 354 351 352 353 355 217 129 126 231 340 215 232 334 332 271 264 234 268 248 241 272 269 208 308 282 125 161 DANCE 164 163

10

ROOMS

FOOTNOTE: 1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

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Arlington Public Schools | Utilization and Occupancy Study

P4 4%

16

30

STAIR

216

215

233

230

217

214

234

229

218

239 238 237

227

236

223

STAIR

243

241

244

242

245

246

240

213

ELEV

TLT TLT

COURTYARD 252

203

202

200

209 208

290

STAIR

TLT

287 286

STAIR 248

249 250 251

TERRACES 262

284

264 268 269 270 271 272

STAIR

273

ELEV

267

TLT TLT

263

282

274

275 276 277

263-A

281

TLT

247

205

TLT

IUM ATR

The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

231

222

3RD PERIOD - FLOOR PLANS

STAIR

232

STAIR

INSTRUCTIONAL POOL

COMPETITION POOL

STAIR

Floor Plan 02 STAIR

STAIR

111

CAFETERIA 110 109

119

117

120

108

100

107

116

331

316

315

333

330

317

314

334

329

318

341 340 339

327

187

MEDIA CENTER

343

385

TLT TLT 358

348

349

COURTYARD

355

379 350 351 352 353 354

174

TERRACES

177

157

365

156

300

STAIR

ROOF

378

172

377

366

368

369

370

371

164

372

148

302

TLT

STAIR

ELEV

149

303

STAIR

140 144

344

346

305 309 308

364

188

186

182 181

128

345

192

AUDITORIUM 184

129

COURTYARD + TERRACES

196

185

127

195

123

126

IUM ATR

125

TLT

323

326

STAIR

313

319

381

115

332

IUM ATR

114

373 374

SPECTATOR SEATING

163

150 AUXILIARY GYM

Floor Plan 01

153 MAIN GYM

161

ROOF

POOL BELOW

159

Floor Plan 03 all content is proprietary

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5TH PERIOD - SCHEDULED OCCUPANCY BY ROOM, FALL 2013-14 Room utilization and occupancy rates are based on the Fall 2013-14 Master Schedule, which includes rooms whose primary function is to host classes, “Reserved” rooms, and Athletic space¹. During 5th Period, 48% of rooms were scheduled for use; of these rooms, 16 were at or over capacity, while 15 rooms were less than half full.

P3

2%

130

4%

2%of rooms 4% 2% 48% were scheduled for use during 1st 16%are period; of which, 70% 26% 27%not fully occupied to capacity

120 110

SEATS and STUDENT ENROLLMENT

100

30%

90 80 70

42%

60 50

30%

48%

Unscheduled Under Occupied Occupied to Capacity or Over Reserved [Instruction] Reserved [Athletics]

P5

4% 14%

2%

34%

30 20 10

ROOMS

FOOTNOTE: 1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

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Arlington Public Schools | Utilization and Occupancy Study

4%

46%

40

0

P6

10

POOL COMPLX 177 MAIN GYM 174 172 188 AUX GYM 263 119 117 114 267 116 300 115 200 371 365 378 202 368 302 205 379 370 305 366 369 203 303 128 246 275 344 277 247 374 239 373 276 209 341 273 274 350 262 339 314 330 230 216 214 316 243 345 309 237 229 238 233 318 270 377 333 331 329 313 218 213 315 127 245 252 249 251 250 242 244 346 348 349 123 317 354 351 352 353 355 217 129 126 231 340 215 232 334 332 271 264 234 268 248 241 272 269 208 308 282 125 161 DANCE 164 163

%

P4

KEY

45

STAIR

216

215

233

230

217

214

234

229

218

239 238 237

227

236

223

STAIR

243

241

244

242

245

246

240

213

ELEV

TLT TLT

COURTYARD 252

203

202

200

209 208

290

STAIR

TLT

287 286

STAIR 248

249 250 251

TERRACES 262

284

264 268 269 270 271 272

STAIR

273

ELEV

267

TLT TLT

263

282

274

275 276 277

263-A

281

TLT

247

205

TLT

IUM ATR

The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

231

222

5TH PERIOD - FLOOR PLANS

STAIR

232

STAIR

INSTRUCTIONAL POOL

COMPETITION POOL

STAIR

Floor Plan 02 STAIR

STAIR

111

CAFETERIA 110 109

119

117

120

108

100

107

116

331

316

315

333

330

317

314

334

329

318

341 340 339

327

187

MEDIA CENTER

343

385

TLT TLT 358

348

349

COURTYARD

355

379 350 351 352 353 354

174

TERRACES

177

157

365

156

300

STAIR

ROOF

378

172

377

366

368

369

370

371

164

372

148

302

TLT

STAIR

ELEV

149

303

STAIR

140 144

344

346

305 309 308

364

188

186

182 181

128

345

192

AUDITORIUM 184

129

COURTYARD + TERRACES

196

185

127

195

123

126

IUM ATR

125

TLT

323

326

STAIR

313

319

381

115

332

IUM ATR

114

373 374

SPECTATOR SEATING

163

150 AUXILIARY GYM

Floor Plan 01

153 MAIN GYM

161

ROOF

POOL BELOW

159

Floor Plan 03 all content is proprietary

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CAPACITY OF UNSCHEDULED ROOMS BY PERIOD AND TYPE

KEY

Every instructional period had unused General classroom space available, as well as Science Labs and Visual Art classrooms. During three periods of the day, large portions of the Athletic facilities were unscheduled, however during the other five periods there was little or no available space. In addition, the “Reserved” (academic) section includes two Computer labs, which are open for sign-up use.

General Classroom Performing Art Visual Art Science Lab Athletic Reserved (Academic) Reserved (Athletic)

During three periods of the day, large portions of the Athletic facilities are unscheduled.

1.

2.

PERIODS

3.

4.

5.

6.

7.

8.

0

84

100

200

300

400

500

600

700

Arlington Public Schools | Utilization and Occupancy Study

800

900

1000 1100 1200 CAPACITY of UNUSED ROOMS

1300

1400

1500

1600

1700

1800

1900

2000

INSTRUCTIONAL SPACES - FREQUENCY BY CAPACITY AND SIZE

KEY

The general classroom inventory at Yorktown has an average capacity of 24 “seats.”¹ The majority of classes are accommodated by this inventory, but classes on the small or large end of the range do not have optimally sized facilities in which to be scheduled. Conversely, the capacity of specialized classrooms is 69% higher than their class enrollment, resulting in a misalignment of capacity of specialized classrooms and their enrollment. It is important to remember that speciality rooms have constraints and properties that make them more difficult to realign.

# of Classes by Class Enrollment # of Rooms by Loading Capacity

65 60 55 50

# OF ROOMS & CLASSES

45 40 35 30 25 20 Capacity Misalignment

15 10 5

5

10

15

20

25

30

35

40

45

50

55

60

65

70

75

80

85

90

95

100

105

110

CLASSROOM CAPACITY & CLASS SIZE

FOOTNOTE: 1. Average capacity of 24 “seats” is based on scheduling data collected from the 2013-14 Master Course Schedule

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ROOMS BY PERIODS IN USE AND OCCUPIED BY INSTRUCTORS 28% (33 out of 117) of Instructional rooms scheduled in the Fall 2013-14 semester had more than 1 instructor assigned to share the space. Only 7% (7 out of 103) instruction rooms achieved the target utilization goal of 7 out of 8 instructional periods.

KEY # of Scheduled Instructional Periods # of Scheduled Instructors Rooms with Multiple Instructors

All rooms that meet target utilization, where shared by more than 1 instructor

rooms that achieved target utilization goal 8

# of SCHEDULED PERIODS & INSTRUCTORS

7

6

5

4

3

(empty) (empty) COMPUTER LAB DETENTION BUSINESS LAB

2

1

0

274 308 344 248 246 247 129 188 268 269 275 315 316 264 262 126 352 350 208 303 241 252 263 114 300 378 125 213 214 216 230 234 271 272 276 218 313 329 330 331 332 333 373 239 314 334 377 232 318 215 340 233 231 238 351 354 317 116 229 203 273 341 305 369 370 371 379 237 309 209 267 115 117 128 123 244 250 251 245 339 365 345 174 374 277 127 217 355 353 172 205 302 368 177 119 346 243 249 366 270 200 202 348 349 242 282

ROOMS

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STRATEGIES all content is proprietary

87

88

Arlington Public Schools | Utilization and Occupancy Study

Strategies Utilization and Occupancy Comparision

90

Latent Classroom Capacity

92

Capacity Opportunity Assessment

98

Strategies 101

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89

UTILIZATION AND OCCUPANCY COMPARISON The following is an utilization and occupancy analysis comparing existing space use informed by APS 2013 facilities data and Semester 1, SY 2013-14 master scheduling data for all three high schools.

1%

3% 16% 38%

Unscheduled Under Occupied Occupied to Capacity or Over

42%

Reserved [Instruction] Reserved [Athletics]

90

Arlington Public Schools | Utilization and Occupancy Study

WAKEFIELD

4% 23%

45%

WASHINGTON-LEE

28%

4%

2% 21%

35%

37%

YORKTOWN

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91

LATENT CLASSROOM CAPACITY The diagram to the right illustrates the amount of latent classroom capacity that exists in Wakefield High School based on current scheduling practices.

Occupancy¹ The vertical axis represents occupancy. Improving scheduling practices to fill instructional rooms at 80% of current published capacity could yield accommodations up to an additional 217 students³.

Utilization² The horizontal axis represents utilization. Improving scheduling practice to utilize instructional rooms at the APS goal of 6/7 periods per day could yield accommodations for approximately 502 additional students.

A combined strategy of both occupancy and utilization improvements could yield an additional capacity of approximately 719 students above current enrollment.

FOOTNOTE: 1. “Occupancy” is the ratio of people-to-capacity for a given room during a specific time 2. “Utilization” is the number of hours a particular space is being used. It is typically compared to the maximum amount of time a space can be accessed.

3. A utilization rate of 80% is often used as a benchmark for the operation of school facilities

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Arlington Public Schools | Utilization and Occupancy Study

WAKEFIELD HIGH SCHOOL

100%

Occupancy Strategy

Schedule Classes to fill Rooms to 80% of their Capacity Capacity Gain: +5,809 Weekly Seat-Hours

!

Capacity Gain: +25,923 Weekly Seat-Hours

(+969 student equivalent)

(+217 student equivalent) 80%

Target Occupancy: 80% of Capacity Current Avg. Room Occupancy: 72.0% of Capacity

70%

Utilization Strategy

60%

50%

CURRENT SCHEDULE

!

40%

38,921 Weekly Seat-Hours (1,455 Students in Oct. 2013)

30%

20%

10%

Target Utilization: 24.4 Weekly Room Use Hours

Current Avg. Room Utilization: 17.2 Weekly Room Use Hrs

ROOM OCCUPANCY - % of Seats Filled

90%

Combined Approach

!

Schedule 24.4 hours/Week of Classes in each Room (6 of 7 Instructional Periods + Warriors’ Period)

!

Capacity Gain: +13,443 Weekly Seat-Hours

(+502 student equivalent)

0%

0

5

10

15

20

25

30

UTILIZATION - Weekly Room Use Hours all content is proprietary

93

LATENT CLASSROOM CAPACITY The diagram to the right illustrates the amount of latent classroom capacity that exists in the Washington-Lee High School based on current scheduling practices.

Occupancy¹ The vertical axis represents occupancy. Improving scheduling practices to fill instructional rooms at 80% of current published capacity could yield accommodations for up to an additional 159 students³.

Utilization² The horizontal axis represents utilization. Improving scheduling practice to utilize instructional rooms at the APS goal of 6/7 periods per day could yield accommodations for approximately 408 additional students.

A combined strategy of both occupancy and utilization improvements could yield an additional capacity of approximately 567 students above current enrollment.

FOOTNOTE: 1. “Occupancy” is the ratio of people-to-capacity for a given room during a specific time 2. “Utilization” is the number of hours a particular space is being used. It is typically compared to the maximum amount of time a space can be accessed.

3. A utilization rate of 80% is often used as a benchmark for the operation of school facilities

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Arlington Public Schools | Utilization and Occupancy Study

WASHINGTON-LEE HIGH SCHOOL

100%

Occupancy Strategy

Combined Approach

Schedule Classes to ďŹ ll Rooms to 80% of their Capacity

!

Capacity Gain: +4,268 Weekly Seat-Hours

90%

Capacity Gain: +18,612 Weekly Seat-Hours

(+159 student equivalent) 80%

(+695 student equivalent)

Current Avg. Room Occupancy: 79.8% of Capacity

70%

50%

CURRENT SCHEDULE

!

51,644 Weekly Seat-Hours (1,931 Students in Oct. 2013)

30%

Schedule 24.4 hours/Week of Classes in each Room (6 of 7 Instructional Periods + General Period)

!

20%

10%

Target Utilization: 24.4 Weekly Room Use Hours

60%

40%

Utilization Strategy Current Avg. Room Utilization: 19.8 Weekly Room Use Hrs

ROOM OCCUPANCY - % of Seats Filled

!

Capacity Gain: +10,789 Weekly Seat-Hours

(+403 student equivalent)

0%

0

5

10

15

20

25

30

UTILIZATION - Weekly Room Use Hours

all content is proprietary

95

LATENT CLASSROOM CAPACITY The diagram to the right illustrates the amount of latent classroom capacity that exists in the Yorktown High School based on current scheduling practices.

Occupancy¹ The vertical axis represents occupancy. Improving scheduling practices to fill instructional rooms at 80% of current published capacity could yield accommodations for up to an additional 203 students³.

Utilization² The horizontal axis represents utilization. Improving scheduling practice to utilize instructional rooms at the APS goal of 7/8 periods per day could yield accommodations for approximately 653 additional students.

A combined strategy of both occupancy and utilization improvements could yield an additional capacity of approximately 856 students above current enrollment.

FOOTNOTE: 1. “Occupancy” is the ratio of people-to-capacity for a given room during a specific time 2. “Utilization” is the number of hours a particular space is being used. It is typically compared to the maximum amount of time a space can be accessed.

3. A utilization rate of 80% is often used as a benchmark for the operation of school facilities

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Arlington Public Schools | Utilization and Occupancy Study

YORKTOWN HIGH SCHOOL

100%

Occupancy Strategy

Schedule Classes to ďŹ ll Rooms to 80% of their Capacity

!

Capacity Gain: +26,552 Weekly Seat-Hours

Capacity Gain: +5,079 Weekly Seat-Hours

(+1,063 student equivalent)

(+203 student equivalent) 80% Current Avg. Room Occupancy: 77.7% of Capacity

Utilization Strategy

70%

CURRENT SCHEDULE

!

40%

43,016 Weekly Seat-Hours (1,723 Students in Oct. 2013)

30%

20%

10%

Target Utilization: 26.4 Weekly Room Use Hours

60%

50%

Schedule 26.4 hours/Week of Classes in each Room (7 of 8 Instructional Periods)

Current Avg. Room Utilization: 18.8 Weekly Room Use Hrs

ROOM OCCUPANCY - % of Seats Filled

90%

Combined Approach

!

!

Capacity Gain: +16,326 Weekly Seat-Hours

(+653 student equivalent)

0%

0

5

10

15

20

25

30

UTILIZATION - Weekly Room Use Hours all content is proprietary

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CAPACITY OPPORTUNITY ASSESSMENT In reviewing the data for all three high schools analyzed within this report, MKThink in collaboration with APS has identified several strategies for accommodating a capacity goal of up to 2,200 students for each high school.

Existing Enrollment¹ - October 2013 Identified Latent Capacity² - (Mkthink) Projected 2023 Enrollment¹ APS Capacity Goal For High School = 2,200

FOOTNOTE 1. Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023.”

2. The identified latent classroom capacity is based on current scheduling practices, please see page 92-96

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Arlington Public Schools | Utilization and Occupancy Study

2,200 WAKEFIELD

WASHINGTON-LEE

YORKTOWN

0

500

1000

1500

2000

2500

3000

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3500

99

100 Arlington Public Schools | Utilization and Occupancy Study

Addressing the growing population of Arlington Public Schools is a complex task, but we have identified our strategic starting points. Though an analysis of three selected High Schools, here are three specific recommendations to address the growing population and lack of capacity at the high school level.

1. SCHEDULING SOFTWARE

2. CAPTURE LATENT CAPACITY

3. UTILIZE ADDITIONAL SPACES

An analysis of the existing scheduling software and its capacity to balance schedule against utilization and occupancy while serving the needs of administrative staff across the division.

Capture latent capacity found at each of the sites by utilizing a combination of furniture and building solutions, maximizing the utilization and occupancy of the current facilities in support of division strategic goals.

Make better use of communal spaces in support of academic functions.

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101

1.

SCHEDULING SOFTWARE

102 Arlington Public Schools | Utilization and Occupancy Study

SOFTWARE IDENTIFICATION PROCESS In order to identify a software package that best meets APS needs, it is recommended that the following process is undertaken: DISCOVERY • Survey and interview administrative staff at all, or a select representative of schools, in order to understand the requirements needed from a software package in order to serve the needs of the individual schools • Survey and interview administrative staff at APS in order to understand the requirements needed from a software package in order to serve the needs of APS at the system level • Work with division IT staff to understand the current software package and any of its accompanying module offerings ASSESSMENT • Run demos on recommended software products to see how well each supports the need of the division and individual school administrators STRATEGY • Make recommendations to the division based on software performance, fit, and cost • Work with software providers to develop dashboards that are specific to the division’s needs, meet the needs of individual school administrators, and provides an easy to understand user interface • Create an implementation strategy to ensure proper usage of the software throughout the divison FOOTNOTE: See “Appendix C: Software Package Recommendation” for a more detailed report.

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103

2.

CAPTURE LATENT CAPACITY

104 Arlington Public Schools | Utilization and Occupancy Study

2A. Classroom Rightsizing: modify room size to better match class size

SF: 740

SF: 740

SF: 740

SF: 740

SF: 740

SF: 740

SF: 740

SF: 740

Existing

SF: 1,480

SF: 1,480

Proposed

2B. Capacity Redefinition: adjust

sf/student allocations to increase room capacities. This can be accomplished with the right furniture/technology that supports the learning environment.

20 Seats

2C. Professional Learning Communities: provide collaborative

teacher work areas for each professional learning communities, classrooms not associated with individual teachers enables higher utilization

20 Seats

Unscheduled Classroom

24 Seats

24 Seats

Unscheduled Classroom

Existing - 6 Classrooms

Professional Learning Communities

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3a.

UTILIZE ADDITIONAL SPACES: WAKEFIELD

106 Arlington Public Schools | Utilization and Occupancy Study

OVERVIEW As the newest high school in the APS portfolio, Wakefield has the greatest capacity to accommodate enrollment growth. This does not preclude the fact that there are opportunities to capture additional latent capacity within Wakefield as the division continues to grow.

Library - Instruction Classroom: The library is large enough to accommodate an additional instruction classroom as needed.

Town Hall Heart - Breakout Space: The town hall heart could better be utilized

during classroom hours and after hours as additional breakout space and non-traditional instructional space.

Town Hall Courtyard - Breakout Space: The town hall courtyard could be better utilized during classroom hours and after hours as additional breakout space and classroom space during the warmer seasons.

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3b.

UTILIZE ADDITIONAL SPACES: WASHINGTON-LEE

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OVERVIEW Of the three high schools surveyed and analyzed for this report, Washington-Lee has the highest existing utilization and occupancy ratio. Accommodating projected enrollment growth at Washington-Lee will require thoughtful strategies and diligent application.

Little Theater - Instruction Classroom(s): The little theater has the capacity to

function as two additional instructional classrooms as needed, some modifications will be required in order to successfully implement.

Library - Instruction Classroom: The library is large enough to accommodate an additional instruction classroom as needed.

Hallway Pockets - Breakout and Lunch Space: Providing furniture in recessed

areas throughout in the hallways, especially on the ground floor will assist in alleviating the overflow of the cafeteria during the colder seasons and provide needed space for student teams to work in groups on projects. Throughout Washington-Lee there is already a culture of students gathering in and claiming these zones at lunch and during free time. Reclaiming these spaces though correct furniture will allow for an improved utilization that directly support APS’s strategic instructional goals.

Enclosed Patio - Lunch Space and Classroom: Sheltering the external patio

adjacent to the playing field can alleviate the overflow of the cafeteria during the warm seasons while providing additional outdoor break out and classroom space.

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3c.

UTILIZE ADDITIONAL SPACES: YORKTOWN

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OVERVIEW The Design of Yorktown’s Neighborhoods provides great opportunities for increased breakout and gathering space at all levels of the school.

Library - Instruction Classroom: The library is large enough to accommodate an additional instruction classroom as needed.

Neighborhood Breakout Space: The width of the halls within each “neighborhood” at Yorktown could be better utilized as breakout and meeting space if adequately furnished.

End of Hall Green Breakout Space: Similar to the “neighborhood” spaces, each floor

has a designated “green room” at the end of the hall which have been adorned with plants and could be better utilized as breakout and meeting space if adequately furnished. In addition this allow for much needed space for student teams to work in groups on projects.

Courtyard & Terraces - Breakouts: The courtyard and terraces could be better utilized during classroom hours and after hours as additional breakout space and classroom space during the warmer seasons.

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03

MIDDLE SCHOOLS

An overview of the current Middle Schools’ operations in terms of utilization and occupancy.

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3 Middle Schools Gunston 116 Jefferson 118 Kenmore 120 Swanson 122 Williamsburg 146 H-B Woodlawn

148

Strategies 153

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GUNSTON MIDDLE SCHOOL

GMS 797

“AT GUNSTON MIDDLE SCHOO L W E P RO V ID E A SUPPOR TIVE LEARNING ENV IRO NME NT, W E HAVE HIGH EXPECTATIONS, A ND W E P RO MO TE WISE DECISION MAKING A ND L IF E -L O NG LEARNING.” - G U N ST O N M I SSI O N

STUDENTS

CURRENT ENROLLMENT - 2013

1,297 STUDENTS

PROJECTED ENROLLMENT - 2023

0

500

1000

1500

2000

2500

FOOTNOTE Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023”

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3000

GUNSTON MIDDLE SCHOOL

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JEFFERSON MIDDLE SCHOOL

JMS 834

“THO MA S J E FFE R S O N MIDDLE S C H O O L P R E PA R E S A LL S TUDE NTS TO B E A CTIV E M E M B E R S O F T H E G LO B A L CO MMUNITY A ND S K I L L E D R E F L E C T I V E CO MMUNICATO R S W HO CAN A P P LY THEIR LE A R NING TO B E NE FIT THE WO R L D A R O U N D THE M.” - J E FF E R SO N PHI L O SO PHY

STUDENTS

CURRENT ENROLLMENT - 2013

1,181 STUDENTS

PROJECTED ENROLLMENT - 2023

0

500

10 00

1500

2000

2500

FOOTNOTE Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023”

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3000

JEFFERSON MIDDLE SCHOOL

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KENMORE MIDDLE SCHOOL

KMS

“ TH E M IS S IO N O F K E N M O R E MI D D L E S C H O O L I S T O P R O V IDE A B A L A N C E D L E A R N I N G E N V I R O N ME N T O F IN TE L L E C TU A L , S O C IA L , C U LTU R A L , A N D P H Y S I C A L E X P E R IE N C E S DE S IG N E D TO ME E T T H E N E E D S O F E A R LY A DO L E S C E N TS . ”

- KENMORE

809

PHILOSOPHY

STUDENTS

CURRENT ENROLLMENT - 2013

1,072 STUDENTS

PROJECTED ENROLLMENT - 2023

0

500

100 0

1500

2000

2500

FOOTNOTE Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023”

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3000

KENMORE MIDDLE SCHOOL

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SWANSON MIDDLE SCHOOL

SMS

“ENGAGE AND EDUCATE TO D AY 'S STUDENTS, EMPOWERING THE M TO CONTRIBUTE TO TOMORROW 'S W O RL D .”

-S WAN SO N V I SI O N

994

STUDENTS

CURRENT ENROLLMENT - 2013

1,359 STUDENTS

PROJECTED ENROLLMENT - 2023

0

500

1000

1500

2000

2500

FOOTNOTE Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023”

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3000

SWANSON MIDDLE SCHOOL

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EXISTING PROGRAM

KEY

Excluding circulation and building support space from the overall total, the Swanson facilities consist of 100,292 net assignable square feet. Of this, 48.2% is Instructional space, 12.9% is Athletics space, and 6.2% is Office space for faculty, staff, and administrators.

140,000

TOTAL GROSS AREA:

132,158 SF

130,000 120,000 110,000

29,671 SF

100,000

Net Square Feet

90,000 80,000 70,000

18,639 SF

6,217 SF 2,259 SF

NET ASSIGNABLE SQUARE FEET:

100,292 SF

12,906 SF 60,000 8,289 SF 50,000 40,000 30,000

5,200 SF 5,127 SF 11,984 SF 5,489 SF

20,000 10,000

22,470 SF

NON ASSIGNABLE SQUARE FEET:

27,959 SF

All Facilities

FOOTNOTE Gross square feet figures for Swanson Middle School are based from APS website - Energy Report Card

124 Arlington Public Schools | Utilization and Occupancy Study

Structural Area General Classroom Specialized Classroom Office Admin/Faculty Support Athletic Food Service Assembly/Multipurpose Space Study Space User Support Building Support Circulation

BREAKDOWN BY PROGRAM Comparison of key program types at a typical school, grades 6-12, and Swanson Middle School.

TYPICAL SCHOOL GRADES 6-12

SWANSON MIDDLE SCHOOL

OTHER

OTHER

44.5%

30.5% INSTRUCTION

36.7%

INSTRUCTION

48.2%

ATHLETICS

12.9% OFFICE ATHLETICS

9.6%

7.8% STAFF SUPPORT

1.4%

STAFF SUPPORT

2.2%

OFFICE

6.2%

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FLOOR PLAN 00

TLT

TLT

CAFETERIA

126 Arlington Public Schools | Utilization and Occupancy Study

KITCHEN

FLOOR PLAN 01

150

CLASSROOMS

TLT

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155 156 157

SCIENCE 160

112

ADMINISTRATION

159

108

110

106 OPEN OFFICES

TLT TLT

114

103

101

COUNSELING

AUDITORIUM LIBRARY

116 118

105

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129

AUX.GYM

131

133 LOCKER ROOM

120

PHYSICAL EDUCATION

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LOCKER ROOM

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MUSIC

141

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CLASSROOMS

MAIN GYM

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SCIENCE all content is proprietary

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FLOOR PLAN 02

251

252

CLASSROOMS

253 254

SCIENCE

255

212

214 ART

210

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LABS

SGI

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TLT

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TLT

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218

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222

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CLASSROOMS

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DEPARTMENT INTERVIEWS

HIGHLIGHTS

In order to understand the space utilization of Swanson Middle School and the occupancy of its classrooms given its schedule, MKThink undertook a series of meetings with school leadership that are key to its operations and success. ¹

• The theme at Swanson Middle School is: service, scholarship, and spirit.

• The school is organized in diverse teams of students, with an intentional distribution of capabilities, backgrounds, gender, and ethnicity.

• Teams are roughly made-up of about 100 students by grade.

• The classroom space for each team is as contiguous as possible within current architectural constraints • The Student Teacher Advisory and Reading (STAR) period runs 20 minutes.

FOOTNOTE 1. Refer to Appedix A for all interviews

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INSTRUCTIONAL ROOMS BY FLOOR AREA

KEY

26% (11 out of 43) of general classrooms at Swanson are within 50 sf of the 700 sf standard outlined by the VA Department of Education (DOE) guidelines for general classrooms grade 6-12.¹

General Classroom [30 ft² per student]

Specialized Classroom [40 ft² per student] [Music - 20 ft² per student]

2400

Non-Classroom Instruction Space [125 ft² per student]

2200 2000 1800

AREA (net square-feet)

1600 1400 1200

guideline for general classroom floor area grades 6-12 = 700 sf 1

1000 800 600 400

0

GYM-L AUD GYM-S 126 214 114 124 122 137 160 139 254 205 130 132 156 225 227 105 112 110 220 218 222 226 224 228 230 203 159 150 260 152 128 223 252 251 255 257 253 207 155 157 106 127 101 232 131 204 202 210 208 212 108 133 129 141 143 103 200 234 236 120 118 116

200

FOOTNOTE

ROOMS

1. General classroom floor area standards for grades 6-12 are based on the Virginia Department of Education “Guidelines for School Facilities” 2013.

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INSTRUCTIONAL ROOMS BY CAPACITY

KEY

A room’s capacity is calculated based on its physical layout and its floor area, using a factor of 110needed per student to engage in the learning activities associated with each room’s area (sf) intended use. See key to the right for capacity assigned to each room type.

100

General Classroom [30 ft² per student]

Specialized Classroom [40 ft² per student] [Music - 20 ft² per student]

90

CAPACITY (based on square feet per student)

80

Average capacity for general classrooms is 23 “seats”

Non-Classroom Instruction Space [125 ft² per student]

70 60 50 40 30 20 15 10 0

FOOTNOTE

GYM-L 122 124 126 AUD 214 114 GYM-S 130 227 225 112 260 150 159 230 228 224 226 222 218 220 120 251 252 223 128 152 139 160 137 257 255 157 155 253 205 254 106 156 132 133 108 212 208 210 202 204 131 232 101 105 203 110 103 143 141 236 234 200 207 116 118 127 129

5

ROOMS

General classroom capacity standards are based on common threshold for grades 6-12, Specialized Classrooms and Non-Classroom Instruction Space are based on the Virginia Department of Education “Guidelines for School Facilities” 2013.

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WEEKLY ROOM USE HOURS

KEY General Classroom Specialized Classroom Non-Classroom Instruction Space

During a typical week, the Swanson bell schedule has 28.5 hours of scheduled room use¹. A total of 7 rooms - 4 General classrooms and 3 Specialized classrooms - were scheduled at or above the target utilization rate of 6 out of 7 instructional periods.

32 30 28

Max Utilization Rate: 28.5 Hours/Week

7P

6/7 Periods + STAR: 24.7 Hours/Week

6P

26

HOURS OF SCHEDULED USE PER WEEK

24 22

5P

20 18

4P

16 14

3P

12 10

2P

8 6

1P

4

0

160 114 141 200 GYM-S 126 207 132 225 257 GYM-L 232 129 156 203 254 105 137 139 110 205 130 128 133 103 131 101 108 106 155 157 159 152 150 220 222 226 224 204 202 227 230 223 255 252 251 260 210 208 212 214 AUD 124 127 112 228 253 120 143 234 116 122 118 218 236

2

FOOTNOTE

ROOMS

1. “Weekly Room Use Hours” is the amount of time that a room is scheduled for instruction during a 5-day week.

2. Utilization Rates are based on the Fall 2013 schedule.

134 Arlington Public Schools | Utilization and Occupancy Study

Average utilization rate for fall 2013 was 18.79 hours/week.

INSTRUCTIONAL SPACE UTILIZATION BY PERIOD - SEMESTER 1, 2013-14 Throughout the day, the percentage of rooms in use at a given time fluctuates between 44% during lunch, and over 90% during STAR period. Outside of lunch times and STAR period, the utilization rate fluctuates less dramatically between 65% and 85% utilization. Swanson’s average room utilization operates at the highest rate among the selected schools in the report.

100%

STAR 93.8%

90%

KEY Room Utilization Rate

80% utilization rate

84.6%

80%

% IN-USE of 65 scheduled rooms

70%

64.6%

69.2%

66.2%

64.6%

60%

50%

44.1%

40%

30%

20%

10% STAR

Per.1 - 8:12 to 8:58

Per.2 - 9:01 to 9:47

Per.3 - 9:50 to 10:36

Per.4&5 - 10:39 to 12:46

Per.6 - 12:49 to 13:35

Per.7 - 13:38 to 14:24

0%

FOOTNOTE:

Utilization Rates are based on the set of 65 rooms determined to drive capacity at Swanson Middle School. This set includes rooms that both appear in the 2013-14 Master Course Schedule and whose primary function is to host classes.

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STAR PERIOD - OCCUPANCY AND UTILIZATION BY ROOM, FALL 2013-14 Room utilization and occupancy rates are based on the Fall 2013-14 Master Schedule, which includes both rooms whose primary function is to host classes and Athletic space¹. During STAR110 period, 94% of rooms were scheduled for use; of these rooms, 2 were at or over capacity, while 15 rooms were less than half full.

100 90

SEATS and STUDENT ENROLLMENT

80 70 60 50

KEY Unscheduled Under Occupied Occupied to Capacity or Over

P0

6%

3% 94% of rooms were scheduled for use during STAR period

23 91%

40 30 20

GYM-L 122 124 126 AUD 214 GYM-S 114 130 227 225 112 159 150 220 218 222 226 224 228 230 260 160 137 139 128 152 223 252 251 120 255 257 254 205 155 157 253 156 132 106 232 105 133 131 101 108 204 202 210 208 212 203 110 103 143 141 200 234 236 207 118 127 116 129

10 0

FOOTNOTE:

ROOMS

1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

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P1

4

STAR PERIOD - FLOOR PLANS The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

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110

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106

214

OPEN OFFICES

TLT TLT

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AUDITORIUM

105

103

257

212

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101

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SGI

152

205

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LIBRARY

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116 118

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Floor Plan 01

141

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3RD PERIOD - OCCUPANCY AND UTILIZATION BY ROOM, FALL 2013-14 Room utilization and occupancy rates are based on the Fall 2013-14 Master Schedule, which includes both rooms whose primary function is to host classes and Athletic space¹. During 3rd period, 11084% of rooms were scheduled for use; of these rooms, 14 were at or over capacity, while 14 rooms were less than half full.

P1

P2

KEY Unscheduled Under Occupied Occupied to Capacity or Over

P3

P4

100

6%

90

SEATS and STUDENT ENROLLMENT

80 70 60 50

84% of rooms were for use during 23%3rd 23%scheduled 33% period; of which, 75% are 30% not fully occupied to capacity

44%

47%

22%

63%

40 30 20

GYM-L 122 124 126 AUD 214 GYM-S 114 130 227 225 112 159 150 220 218 222 226 224 228 230 260 160 137 139 128 152 223 252 251 120 255 257 254 205 155 157 253 156 132 106 232 105 133 131 101 108 204 202 210 208 212 203 110 103 143 141 200 234 236 207 118 127 116 129

10 0

FOOTNOTE:

ROOMS

1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

138 Arlington Public Schools | Utilization and Occupancy Study

15%

13

5

3RD PERIOD - FLOOR PLANS The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

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110

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OPEN OFFICES

TLT TLT

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AUDITORIUM

105

103

257

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210

101

208

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SGI

152

205

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TLT

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116 118

200

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Floor Plan 01

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P3

P4

KEY Unscheduled Under Occupied Occupied to Capacity or Over

P5

P6

100 90 80 70 60 50

63% of rooms were 13% 15%

22%scheduled for use during 1st 30% period; of which, 76% are not fully occupied to 58% capacity

63%

15% 48%

40 30 20 10 0

GYM-L 122 124 126 AUD 214 GYM-S 114 130 227 225 112 159 150 220 218 222 226 224 228 230 260 160 137 139 128 152 223 252 251 120 255 257 254 205 155 157 253 156 132 106 232 105 133 131 101 108 204 202 210 208 212 203 110 103 143 141 200 234 236 207 118 127 116 129

%

Room utilization and occupancy rates are based on the Fall 2013-14 Master Schedule, which includes both rooms whose primary function is to host classes and Athletic space¹. During period 5, 63% of rooms were scheduled for use; of these rooms, 10 were at or over capacity, while 110 7 rooms were less than half full.

SEATS and STUDENT ENROLLMENT

30%

5TH PERIOD - SCHEDULED OCCUPANCY BY ROOM, FALL 2013-14

FOOTNOTE:

ROOMS

1. Athletic space use patterns are based on the P.E. department’s 4th unit schedule, at which time all classes are held indoors due to weather.

2. Charts and floor plans depict a selection of three periods. Refer to Appendix B for a full set of charts that illustrate all eight periods.

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37%

25

4

FLOOR PLANS The floor plans below indicate occupancy and utilization by room in terms of the key and corresponding graph to the left.

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OPEN OFFICES

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Floor Plan 01

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CAPACITY OF UNSCHEDULED ROOMS BY PERIOD AND TYPE

KEY General Classroom Athletic Performing Art Visual Art Science Lab Computer Lab Auditorium Shop

Every instructional period had unused General classroom space available, however all other types of Instructional rooms identified below were fully utilized during at least one period.

Of the unused space at Swanson, there is limited amount of capacity for specialized room types.

STAR

P1

PERIODS

P2

P3

P4

P5

P6

P7

0

50

100

150

200

250

300

350

400

450

CAPACITY of UNUSED ROOMS

142 Arlington Public Schools | Utilization and Occupancy Study

500

550

600

650

700

750

800

INSTRUCTIONAL SPACES - FREQUENCY BY CAPACITY AND SIZE

KEY

Both the General and Specialized classroom inventory at Swanson accommodates the average class size, there is a wider distribution range for class size than for classroom capacity, which means that those classes on the small or large end of the range do not have optimally sized facilities in which to be scheduled. It is important to remember that speciality rooms have constraints and properties that make them more difficult to realign.

# of Classes by Class Enrollment # of Rooms by Loading Capacity

28 26 24 22

# OF ROOMS & CLASSES

20 18 16 14 12 10 8 6 4 2 2

4

6

8

10

12

14

16

18

20

22

24

26

28

30

32

34

36

38

40

42

44

46

48

50

52

54

56

58

60

62

64

66

68

CLASSROOM CAPACITY & CLASS SIZE

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70

72

ROOMS BY PERIODS IN USE AND OCCUPIED BY INSTRUCTORS 34% (21 out of 62) of Instructional rooms scheduled in the Fall 2013-14 semester had more than 1 instructor assigned to share the space. Six out of 62 Instruction rooms achieved the target utilization goal of 6/7 instructional periods.

rooms that achieved target utilization goal

7

# of SCHEDULED PERIODS & INSTRUCTORS

# of Scheduled Instructional Periods STAR Period # of Scheduled Instructors Additional/Different Instructor (STAR) Rooms with Multiple Instructors

All rooms that meet target utilization, where shared by more than 1 instructor

8

6

5

4

3

2

1

236 218 118 122 116 234 143 253 228 124 112 120 127 AUD 212 208 210 251 252 255 223 230 227 204 226 222 152 159 157 155 106 108 101 131 103 133 128 130 205 110 139 137 105 254 203 156 129 232 150 214 260 202 224 220 257 225 132 207 126 200 141 114 160

ROOMS

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KEY

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WILLIAMSBURG MIDDLE SCHOOL

WMS

“THE W ILLIAMSBURG MIDDLE SCHOOL COMMUNITY IS DEDICATED TO THE DEVELOPMENT OF LIFELONG LEARNERS W HO ARE CIVIC-MINDED AND CULTURALLY COMPETENT. W E STRIVE TO PROVIDE A SAFE AND SUPPOR TIVE ENVIRONMENT IN WHICH ALL OUR STUDENTS CAN ACHIEVE THEIR FU LLEST POTENTIAL” - W I L L I AM SB U R G M I SSI O N

1,001

STUDENTS

CURRENT ENROLLMENT - 2013

1,498 STUDENTS

PROJECTED ENROLLMENT - 2023

0

500

1000

1500

2000

2500

FOOTNOTE Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023”

146 Arlington Public Schools | Utilization and Occupancy Study

3000

WILLIAMSBURG MIDDLE SCHOOL

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WMS 224

H-B WOODLAWN MIDDLE SCHOOL “THE CENTRAL FOCUS OF O UR S Y S TE M IS STUDENT CHOICE. STUDENTS MA KE CHO ICE S IN THREE GENERAL AREAS, US E O F TIME A ND PERSONAL BEHAVIOR, EDUCATIO NA L G O A L S A ND SCHOOL GOVERNANCE.” - H - B W O O D L AW N PH I L O SO PH Y

STUDENTS

CURRENT ENROLLMENT - 2013

227 STUDENTS

PROJECTED ENROLLMENT - 2023

0

500

1000

1500

2000

2500

FOOTNOTE Current and projected enrollment figures are based on the APS, Facilities Planning Report “Building Capacities and Projected Student Enrollment for School Year 2014-2023”

148 Arlington Public Schools | Utilization and Occupancy Study

3000

H-B WOODLAWN MIDDLE SCHOOL

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STRATEGIES

Strategies Utilization and Occupancy Comparison

154

Latent Classroom Capacity

156

Capacity Opportunity Assessment

158

Strategies 161 Areas of Concerns

163

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Looking at Swanson Middle School as a representative model for all Middle Schools within APS, MKThink in collaboration with APS has identified several strategies that can be implemented at multiple levels to help accommodate an anticipated enrollment up to 1,050 for each Middle School.

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UTILIZATION AND OCCUPANCY COMPARISON

OCCUPIED TO CAPACITY OR OVER

23%

UNOCCUPIED

32%

UNDER OCCUPIED

46% all content is proprietary

155

SWANSON - LATENT CLASSROOM CAPACITY The diagram to the right illustrates the amount of latent classroom capacity that exists in the facility based on current scheduling practices.

Occupancy¹ The vertical axis represents occupancy. Improving scheduling practices to fill instructional rooms at 80% of current published capacity could yield accommodations for up to an additional 54 students³.

Utilization² The horizontal axis represents utilization. Improving scheduling practice to utilize instructional rooms at the school’s goal of 6/7 periods per day could yield accommodations for up to approximately 199 additional students.

A combined strategy of both occupancy and utilization improvements could yield an additional capacity of approximately 254 students above current enrollment.

FOOTNOTE: 1. “Occupancy” is the ratio of people-to-capacity for a given room during a specific time 2. “Utilization” is the number of hours a particular space is being used. It is typically compared to the maximum amount of time a space can be accessed.

3. A utilization rate of 80% is often used as a benchmark for the operation of school facilities

156 Arlington Public Schools | Utilization and Occupancy Study

100%

Occupancy Strategy

Combined Approach

!

Schedule Classes to ďŹ ll Rooms to 80% of their Capacity

!

Capacity Gain: +7442 Weekly Seat-Hours

Capacity Gain: +1,412 Weekly Seat-Hours

(+289 student equivalent)

(+54 student equivalent) 80%

Target Occupancy: 80% of Capacity Current Avg. Room Occupancy: 75.9% of Capacity

Utilization Strategy

70%

CURRENT SCHEDULE

40%

25,497 Weekly Seat-Hours (993 Students in Oct. 2013)

!

30%

20%

10%

Target Utilization: 24.7 Weekly Room Use Hours

60%

50%

Schedule 24.7 hours/Week of Classes in each Room (6 of 7 Instructional Periods + Home Room)

Current Avg. Room Utilization: 19.8 Weekly Room Use Hrs

ROOM OCCUPANCY - % of Seats Filled

90%

!

Capacity Gain: +5,132 Weekly Seat-Hours

(+199 student equivalent)

0%

0

5

10

15

20

25

30

UTILIZATION - Weekly Room Use Hours

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SWANSON - CAPACITY OPPORTUNITY ASSESSMENT

Looking at Swanson Middle School as a representative model for all Middle Schools within APS, MKThink in collaboration with APS have identified several strategies that can be implemented at multiple levels to help accommodate an anticipated enrollment of 1,050 for each Middle School.

Existing Enrollment¹ - October 2013 Identified Latent Capacity² - (Mkthink) Projected 2023 Enrollment¹ APS Capacity Goal For Middle School = 1,050

158 Arlington Public Schools | Utilization and Occupancy Study

1,050 GUNSTON JEFFERSON KENMORE SWANSON WILLIAMSBURG H-B WOODLAWN 0

500

1000

1500

2000

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2500

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STRATEGIES

To address the growing population and lack of capacity at the Middle School level, we propose three design recommondations to capture latent capacity and improve utilizaiton.

1. SCHEDULING SOFTWARE

2. CAPTURE LATENT CAPACITY

3. SPECIALTY SPACES

An analysis of the existing scheduling software and its capacity to balance schedule against utilization and occupancy while serving the needs of administrative staff across APS.

Capture latent capacity found at each of the sites by utilizing a combination of furniture and building solutions, maximizing the utilization and occupancy of the current facilities.

A more comprehensive study of Swanson’s specialty spaces should be conducted to better understand their current constraints and provide additional solutions.

* refer to page 96

* refer to page 98

* refer to page 138

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AREAS OF CONCERN

AREA’S OF CONCERN

Though an analysis of Swanson Middle School here are three areas of concern regarding the growing enrollment and capacity challenges at the middle school level. This is not an exhaustive list, and further detailed study is needed to identify all challenges for increasing capacity for each school.

A

SPECIALTY SPACES

There is a limited amount of capacity for these type of specialized spaces at Swanson Middle School in regard to Science, Art, Music, Technology, and other speciality instruction. An increase in enrollment may increase scheduling challenges in specialty instruction rooms.

B

CAFETERIA

Further detailed study is needed to fully understand how it could accommodate the growing student enrollment to meet APS’s capacity goal of 1,050 students.

C

GYMNASIUM

Swanson contains two gymnasiums, which are both over capacity during a majority of periods throughout the semester.

Alternatives to traditional gymnasium space needs to be explored further in order to accommodate more students.

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04

ELEMENTARY SCHOOLS

An overview of the current Elementary Schools’ operations in terms of utilization and occupancy.

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A Section Header

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4 Elementary Schools

Abingdon ##

Henry ##

Arlington Science Focus

##

Hoffman-Boston ##

Arlington Tradition

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Jamestown ##

Ashlawn ##

Key ##

Barcroft ##

Long Branch

Barrett ##

McKinley ##

Campbell ##

Nottingham ##

Carlin Spring

##

Oakridge ##

Claremont ##

Randolph ##

Drew ##

Taylor ##

Glebe ##

Tuckahoe ##

##

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MKTHINK

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