Oakland Unified School District

Page 1

Oakland Unified School District System Evaluation and Master Plan LOCATION

Oakland,

CA

DATES

|

2008

Case Study

2015

SIZE

|

5,900,000

SF

171 106

145 161

120

201 127

150

115

214

157

305

143

135 146 170 303 223

211 313 142

213

129

111

130 147

109

204

108

119

304

182

151 133

310

206

210 102 121

116

212

168 131

137 101

124

118

306

148

117

156

906

205 186

236

132

185

139

128

153 105

104

302

136 203 163

141

138

144

216 166

207

165

301

162

134

122

159

126 202

174

110

Classroom utilization of the district’s 108 schools

155

103

154 215

A master plan backed by a $475 million bond and 84% voter approval TYPE K-12 Education SERVICES Master Planning Facilities Assessment Physical Asset Management Program Development Feeder Pattern Study Live-Go Analysis Scenario Modeling

CHALLENGE | Develop drastic, cost-cutting strategies to manage a struggling school district’s 5,900,000-SF asset portfolio spanning 78 square miles. CONTEXT | In 2008, Oakland Unified School District (OUSD) was $89 million in debt and faced a $18-million structural deficit for the 2010-2011 school year. The district’s student enrollment capacity of 55,000 had dropped below 40,000 in 2008. Enrollment is what determines facility budgets even though scale, age, and physical conditions drive actual costs. High operating costs combined with declining enrollments was impoverishing the quality of education in the district. Solving this budgetary misalignment was imperative to OUSD’s financial sustainability and the educational equity of the district.

© 2017 MKThink


CAPACITY VS. ENROLLMENT 2400

Under Capacity

2300

At Capacity

Over Capacity

2200 2100 2000 1900 1800 1700 1600 1500 1400 1300

Total Site Capacity and Total Site Enrollment

1200 1100

1000 900 800 700 600 500 400 300 200 100

ALLAN DONNELLY Senior Strategist, MKThink With experience in architecture, engineering, and management, Allan applies a qualitative and quantitative approach to solving complex problem that result in holistic approaches to organizational change.

Longfellow

Sequoia

Joaquin Miller

Redwood Heights

Peralta

Thornhill

Cleveland

Lincoln

Glenview

Washington

Chabot

Emerson

Thurgood Marshall

Oakland Tech

Crocker Highlands

Kaiser

Laurel

Burckhalter

Sherman

Montclair

Jefferson

Lockwood

Stonehurst

Piedmont Ave

Hillcrest

Woodland

Golden Gate

Burbank

Grass Valley

Franklin

Far West

Hawthorne

Dewey

Street Academy

La Escuelita

Carl B. Munck

James Madison

Hoover

Ascend

Urban Promise

Howard

Allendale

Brookfield

Horace Mann

Martin Luther King

85% of all schools is enrolled below capacity.

Edna Brewer

Montera

Manzanita

Cesar Chavez

Community Day

Prescott

Bella Vista

2111 International

Westlake

E. Morris Cox

Toler Heights

Garfield

Fruitvale

Madison Park

Lafayette

Havenscourt

Melrose

Whittier

Highland

Claremont

King Estates

Maxwell Park

Parker

Lazear

Ralph Bunche

Lowell

Roosevelt

Verdese Carter

Webster

Markham

Oakland High

Skyline

Elmhurst

Lakeview

Calvin Simmons

Cole

Santa Fe

Bret Harte

Frick

Tilden

Fremont

McClymonds

Castlemont

0

APPROACH | MKThink partnered with OUSD’s Facilities Division to conduct a comprehensive Asset Portfolio Management Study. The project team inventoried OUSD’s 108 sites, 1,334 buildings, and 12,188 rooms. Using RoundhouseOne technology, they built a customized database and analytic tool to collect, manage, and interpret asset data. Multidimensional analysis correlated site operating expenses and utilization rates to school enrollments, performance metrics, and student demographic and geographic data. The study informed facility planning to support OUSD’s vision for a Full-Service Community District and provided the basis for the district’s 2012 Facilities Master Plan. ANALYTIC FINDINGS | The Asset Portfolio Management Study yielded the following key findings: • • • • • • •

Enrollment capacity: 55,000 Actual enrollment: 38,000 85% of sites below capacity 30% excess capacity (1,400,000 SF) 60% of campuses under 5 acres (50,000 SF) 10% of land underdeveloped 15% of space in portable classrooms

ANTWAN WILSON Superintendent, OUSD “Oakland is a great American city, and our students deserve access to quality schools in their neighborhoods and to be taught and inspired by adults committed to their success. We are working hard to provide in Oakland, a vision where Every Student Thrives!”

Oakland Unified School District: System Evaluation and Master Plan

© 2017 MKThink


FEEDER PATTERNS

6 of 15 middle schools draw students from outside of their attendance areas.

Oakland Unified School District: System Evaluation and Master Plan

© 2017 MKThink


STRATEGY | MKThink recommended a systems-thinking approach to facility management that factored in site-by-site assessments of school choice policy, current and projected student enrollment, feeder patterns, building capacity, and classroom utilization. MKThink developed a customized tool for the district to model the relative impact of different facility investment and utilization scenarios on educational outcomes to drive data-informed asset planning and decision making.

Oakland UniďŹ ed School District: System Evaluation and Master Plan

Š 2017 MKThink


K-5 CORE SPACE PROGRAM LEARNING ENVIRONMENTS EDUCATION PROGRAMS ARTS, PERFORMANCE, & DINING SCHOOL OFFICE & WORKSPACE PE, SPORTS, & RECREATION

FULL SERVICE COMMUNITY SCHOOL OPTIONAL

SPECIAL DAY CLASS

OUTDOOR SPACE

Database of assets informs site-by-site planning and decision-making to realize the vision for a Full-Service Community District

RESULT | MKThink’s proposed strategy culminated in the 2012 Facilities Master Plan, which won the unanimous approval of the board. The 10-year plan focuses capital expenditures on high capacity and high opportunity sites and creates revenue streams through leasing underutilized facilities to public, private, and charter school programs. Highlights of the plan included: • • • • •

Near-term plan to realize $12 million in OPEX savings Long-term plan to balance $19 million budget deficit Database tool with inventory of OUSD assets: 108 sites, 1,334 buildings, 12,188 rooms Centralized web portal that provides public access to data on district sites and programs Basis for $475 million general obligation bond measure, passed with 84% voter approval

Oakland Unified School District: System Evaluation and Master Plan

© 2017 MKThink


1500 Sansome Street | San Francisco, California 94111 mkthink.com | office@mkthink.com | 415.420.0888


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